HomeMy WebLinkAboutAgenda - Agenda Packets - Regular Meeting 1/7/2025
AGENDA
CITY COUNCIL - REGULAR MEETING
TUESDAY, JANUARY 7, 2025
6:30 PM OPEN SESSION
LIVE STREAM LINK: HTTPS://VIMEO.COM/USER115670369
COMMUNITY CENTER
625 S. PICO AVENUE
SAN JACINTO, CA 92583
951-487-7330
City of San Jacinto Page 1 Updated 1/2/2025 7:41 PM
PHIL AYALA, MAYOR
VALERIE VANDEVER, MAYOR PRO TEM
ALONSO LEDEZMA, COUNCILMEMBER
CRYSTAL RUIZ, COUNCILMEMBER
CLARISA SANCHEZ, COUNCILMEMBER
This City Council meeting is being conducted in-person and will be broadcast utilizing
Livestream video. The City Council meeting may be observed virtually by joining the link on the
City’s website.
Public Comments will only be accepted in person during the meeting or in writing to the
City Clerk. Participants viewing the Livestream will not have a comment option.
For those wishing to email public comments for the January 7, 2025, City Council meeting,
please submit your comments to be read aloud at the meeting by the City Clerk. Email comments
to comments@sanjacintoca.gov. Please put “PUBLIC COMMENT” in the email subject line.
Email comments on matters not on the agenda must be received before the time the Mayor calls
the item for Public Comments. Email comments on the agenda items must be received before the
time the Mayor closes public comments on the agenda item. All email comments shall be subject
to the same rules as would otherwise govern speaker comments at the Council meeting.
Electronic comments on agenda items for January 7, 2025, may only be submitted via email.
Comments via text and social media (Facebook, Twitter, etc.) will not be accepted.
Reading of Public Comments: The City Clerk will read all email comments, provided that the
reading shall not exceed three (3) minutes, or such other time as the Council may provide,
consistent with the time limit for speakers at a Council meeting. The email comments submitted
shall become part of the record of the Council meeting.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office
of the City Clerk at 951-487-7330 ext. 339. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to
ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II].
City of San Jacinto Page 2 Updated 1/2/2025 7:41 PM
1. ORGANIZATION
1.1. Roll Call
1.2. Invocation
1.3. Pledge of Allegiance
1.4. Mayor/Council Member Reports
1.5. Late Items
2. PUBLIC COMMENTS
3. CONSENT CALENDARS
3.A. Consent Calendar - City Council
3.A.1. Waiver of Full Reading of Ordinance(s), and Reading by Title Only
4. DISCUSSION ITEMS
4.1. Warren Road Minor Drainage Improvement Project (SJ-507) (CIP# 24-002)
RECOMMENDATION:
Staff recommends that the City Council take the following actions:
1. APPROVE the plans and specifications for the WARREN ROAD MINOR
DRAINAGE IMPROVEMENT PROJECT (SJ-507) (CIP# 24-002);
2. AWARD the construction contract to the lowest responsible bidder submitting a
responsive bid Wright Construction Engineering for the sum of $331,750;
3. ALLOCATE 13% ($43,127.50) of total bid for administration, inspection, and
testing;
4. ALLOCATE 15% ($49,762.50) of total bid for construction contingencies; and
5. AUTHORIZE the City Manager to execute the construction contract.
Department: Engineering
4.2. Selection of Mayor and Mayor Pro Tem
RECOMMENDATION:
Staff recommends that the City Council review the mayoral selection options in
this staff report and either:
. Keep the current selection process for Mayor and Mayor Pro Tem adopted via
Resolution No. 4042 on October 15, 2024, and take action to confirm Mayor Pro
Tem Valerie Vandever as Mayor and Councilmember Alonzo Ledezma as Mayor
Pro Tem;
2. Adopt Resolution No. 4055 and amend the current selection process for Mayor
and Mayor Pro Tem by appointing a Mayor and Mayor Pro Tem through
City of San Jacinto Page 3 Updated 1/2/2025 7:41 PM
nomination of any member of the City Council and three (3) affirmative votes and
then take action to select a Mayor and Mayor Pro Tem; or
3. Provide direction to staff and bring this item back at a later date for further
discussion.
Department: City Attorney
5. FUTURE REQUESTS FROM CITY COUNCIL TO CITY MANAGER
6. ADJOURNMENT
DOCUMENTS RELATED TO OPEN SESSION AGENDAS (SB343) - Any public record, relating to an
open session agenda item, that is distributed within 72 hours prior to the meeting is available for public
inspection at the public counter located in the Administration Building of City Hall, 595 S. San Jacinto
Avenue, San Jacinto, CA 92583.
I, Julia Espinoza, City Clerk of the City of San Jacinto, do hereby certify that I caused to be posted the
foregoing agenda this 02 day of January 2025 as requested by law.
Julia Espinoza, City Clerk
January 7, 2025
TO: City Council
REQUESTED BY: Stuart McKibbin, City Engineer
APPROVED BY: Robert A. Johnson, City Manager
SUBJECT: Warren Road Minor Drainage Improvement Project (SJ-507) (CIP# 24-
002)
RECOMMENDATION:
Staff recommends that the City Council take the following actions:
1. APPROVE the plans and specifications for the WARREN ROAD MINOR DRAINAGE
IMPROVEMENT PROJECT (SJ-507) (CIP# 24-002);
2. AWARD the construction contract to the lowest responsible bidder submitting a
responsive bid Wright Construction Engineering for the sum of $331,750;
3. ALLOCATE 13% ($43,127.50) of total bid for administration, inspection, and testing;
4. ALLOCATE 15% ($49,762.50) of total bid for construction contingencies; and
5. AUTHORIZE the City Manager to execute the construction contract.
BACKGROUND:
The City of San Jacinto and KB Home Coastal Inc. came to an agreement that KB Home Coastal
Inc. would provide a $162,500 fair share contribution in lieu of constructing drainage
improvements as a part of their conditions of approval.
Riverside County Flood Control District (RCFCD) agreed to fund the remaining costs for the
construction of this drainage channel. The funding agreement between the City and RCFCD will
come to the Council at an upcoming meeting.
This project will consist of constructing a new 1500-foot-long concrete channel and installing
flexible post lane delineators to provide safer traffic conditions.
This project is exempt from CEQA requirements under CCR 15301(c).
DISCUSSION:
Notice Inviting Bids for WARREN ROAD MINOR DRAINAGE IMPROVEMENT PROJECT
(SJ-507) (CIP# 24-002) advertised online on Planet Bids on November 21, 2024. On December
19, 2024, ten bids were received ranging from $331,750 to $537,200. Wright Construction
Engineering submitted the lowest responsible and responsive bid for the sum of $331,750.
Wright Construction Engineering has not performed work for the City before, so Engineering
contacted the Contractor’s references. The agencies referenced by the Contractor were all
satisfied with the Contractor’s work.
4.1
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The project’s general work occurs on a segment of Warren Road beginning on Scott St. and
approximately 1500 feet south of Scott St. The general work of this project involves installation
of the following proposed drainage improvements and traffic control: concrete channel, concrete
drainage apron, and reflective post delineators. The scope of work also includes the removal and
replacement of the existing concrete headwall and wingwall found at the north end of the site by
Scott St. As part of the work the Contractor shall furnish all labor, technical and professional
services, supervision, materials, equipment, tools, and incidentals as required by the Plans,
Specifications, and Contract Documents.
City staff recommends the City Council award the construction contract for the sum of $331,750
to Wright Construction Engineering as the lowest responsible bidder submitting a responsive bid.
FISCAL IMPACT:
Approval of this item will not impact the General Fund. The existing developer funds
supplemented by RCFCD funds is sufficient to fund construction, construction contingencies,
administration, and inspection.
Project Expenditures
Construction Contract $ 331,750.00
Design Cost to Date $ 36,465.00
Contingencies $ 49,762.50
Admin, Inspection, Testing $ 43,127.50
Grand Total: $ 461,105.00
ATTACHMENTS:
SJ-507_Warren Rd_Drainage_Project_2024-11-20
BidResultList (SJ-507)
4.1
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CITY OF SAN JACINTOSEALAPPROVED BY:CITY OF SAN JACINTOBENCHMARKSJ-507Civil Engineering Planning Project ManagementInternet: WWW.interwestgrp.comInterwest Consulting GroupINTERWESTA SAFEbuilt COMPANYWARREN ROADDRAINAGE IMPROVEMENTS PROJECTBKCLANOISSEFMLANOISSEFTRD
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ENIGNEEEBCII1221 S. San Jacinto AvenueSan Jacinto, CA 92583(951) 654-3592DIG ALERT1WARREN ROAD MINOR DRAINAGE IMPROVEMENT PROJECTCITY OF SAN JACINTO, CALIFORNIA7415101521521560797960747474 (SJ-507)TITLE SHEETUNDERGROUND STRUCTURESPRIVATE ENGINEERING NOTE:4.1.aPacket Pg. 6Attachment: SJ-507_Warren Rd_Drainage_Project_2024-11-20 (Warren Road Minor Drainage Improvement Project (SJ-507) (CIP# 24-002))
CITY OF SAN JACINTOSEALAPPROVED BY:CITY OF SAN JACINTOBENCHMARKSJ-507Civil Engineering Planning Project ManagementInternet: WWW.interwestgrp.comInterwest Consulting GroupINTERWESTA SAFEbuilt COMPANYWARREN ROADDRAINAGE IMPROVEMENTS PROJECTBKCLANOISSEFMLANOISSEFTRD
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ENIGNEEEBCII1221 S. San Jacinto AvenueSan Jacinto, CA 92583(951) 654-3592DIG ALERT2DRAINAGE IMPROVEMENTS4.1.aPacket Pg. 7Attachment: SJ-507_Warren Rd_Drainage_Project_2024-11-20 (Warren Road Minor Drainage Improvement Project (SJ-507) (CIP# 24-002))
CITY OF SAN JACINTOSEALAPPROVED BY:CITY OF SAN JACINTOBENCHMARKSJ-507Civil Engineering Planning Project ManagementInternet: WWW.interwestgrp.comInterwest Consulting GroupINTERWESTA SAFEbuilt COMPANYWARREN ROADDRAINAGE IMPROVEMENTS PROJECTBKCLANOISSEFMLANOISSEFTRD
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ENIGNEEEBCII1221 S. San Jacinto AvenueSan Jacinto, CA 92583(951) 654-3592DIG ALERT3DRAINAGE IMPROVEMENTS4.1.aPacket Pg. 8Attachment: SJ-507_Warren Rd_Drainage_Project_2024-11-20 (Warren Road Minor Drainage Improvement Project (SJ-507) (CIP# 24-002))
CITY OF SAN JACINTOSEALAPPROVED BY:CITY OF SAN JACINTOBENCHMARKSJ-507Civil Engineering Planning Project ManagementInternet: WWW.interwestgrp.comInterwest Consulting GroupINTERWESTA SAFEbuilt COMPANYWARREN ROADDRAINAGE IMPROVEMENTS PROJECTBKCLANOISSEFMLANOISSEFTRD
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ENIGNEEEBCII1221 S. San Jacinto AvenueSan Jacinto, CA 92583(951) 654-3592DIG ALERT4DETAILS4.1.aPacket Pg. 9Attachment: SJ-507_Warren Rd_Drainage_Project_2024-11-20 (Warren Road Minor Drainage Improvement Project (SJ-507) (CIP# 24-002))
4.1.a
Packet Pg. 10 Attachment: SJ-507_Warren Rd_Drainage_Project_2024-11-20 (Warren Road Minor Drainage Improvement Project (SJ-507) (CIP# 24-002))
City of San Jacinto
Bid Results for Project WARREN ROAD MINOR DRAINAGE IMPROVEMENT PROJECT (CIP# 24-002)
Issued on 11/21/2024
Bid Due on December 19, 2024 2:00 PM (PST)
Exported on 12/20/2024
Line Totals (Unit Price * Quantity)
Item Num Description Unit Quantity
Wright
Construction
Engineering -
Unit Price
Line Total
1 MOBILIZATION LS 1 $28,000.00 $28,000.00
2 WATER POLLUTION CONTROL LS 1 $7,000.00 $7,000.00
3 CLEARING & GRUBBING LS 1 $8,000.00 $8,000.00
4 CONCRETE CHANNEL DITCH CY 160 $1,475.00 $236,000.00
5 CONCRETE CULVERT STRAIGHT HEADWALL DOUBLE
CIRCULAR PIPE PER CALTRANS STD D89A LS 1 $7,000.00 $7,000.00
6 CONCRETE APRON RCFC STD CH333 CY 8 $2,000.00 $16,000.00
7 CLASS 1 FLEXIBLE POST DELINEATORS CALTRANS STD
A73 EA 30 $105.00 $3,150.00
8 REMOVE HEADWALL AND WINGWALLS LS 1 $7,000.00 $7,000.00
9 TRAFFIC CONTROL LS 1 $12,500.00 $12,500.00
10 CONCRETE CULVERT STRAIGHT HEADWALL
SINGULAR PIPE CALTRANS STD D89B LS 1 $7,100.00 $7,100.00
Subtotal $331,750.00
Total $331,750.00
4.1.b
Packet Pg. 11 Attachment: BidResultList (SJ-507) (Warren Road Minor Drainage Improvement Project (SJ-507) (CIP# 24-002))
RE Chaffee
Construction
Inc - Unit
Price
Line Total
NMN
Construction -
Unit Price
Line Total
GCI
Construction,
Inc. - Unit
Price
Line Total
Red Castle
Construction -
Unit Price
$15,000.00 $15,000.00 $11,256.45 $11,256.45 $20,000.00 $20,000.00 $38,696.54
$2,500.00 $2,500.00 $16,531.63 $16,531.63 $9,500.00 $9,500.00 $13,893.36
$22,000.00 $22,000.00 $18,477.19 $18,477.19 $46,000.00 $46,000.00 $16,534.26
$1,375.00 $220,000.00 $1,169.47 $187,115.20 $1,460.00 $233,600.00 $1,549.07
$26,000.00 $26,000.00 $21,882.32 $21,882.32 $17,200.00 $17,200.00 $12,213.33
$880.00 $7,040.00 $1,623.80 $12,990.40 $1,600.00 $12,800.00 $1,841.41
$140.00 $4,200.00 $110.33 $3,309.90 $255.00 $7,650.00 $262.92
$4,600.00 $4,600.00 $19,203.48 $19,203.48 $9,100.00 $9,100.00 $10,831.88
$8,900.00 $8,900.00 $28,874.58 $28,874.58 $17,800.00 $17,800.00 $15,608.99
$26,000.00 $26,000.00 $18,239.32 $18,239.32 $8,500.00 $8,500.00 $11,597.25
$336,240.00 $337,880.47 $382,150.00
$336,240.00 $337,880.47 $382,150.00
4.1.b
Packet Pg. 12 Attachment: BidResultList (SJ-507) (Warren Road Minor Drainage Improvement Project (SJ-507) (CIP# 24-002))
Line Total
Voltaire
Engineering -
Unit Price
Line Total
Bosco
Constructors,
Inc. - Unit
Price
Line Total
Champion's
structures -
Unit Price
Line Total
$38,696.54 $30,000.00 $30,000.00 $24,293.44 $24,293.44 $24,000.00 $24,000.00
$13,893.36 $3,800.00 $3,800.00 $33,459.83 $33,459.83 $9,000.00 $9,000.00
$16,534.26 $72,000.00 $72,000.00 $21,216.89 $21,216.89 $17,000.00 $17,000.00
$247,851.20 $1,800.00 $288,000.00 $1,122.73 $179,636.80 $2,159.00 $345,440.00
$12,213.33 $11,500.00 $11,500.00 $42,195.19 $42,195.19 $18,900.00 $18,900.00
$14,731.28 $450.00 $3,600.00 $4,276.07 $34,208.56 $2,750.00 $22,000.00
$7,887.60 $120.00 $3,600.00 $224.08 $6,722.40 $230.00 $6,900.00
$10,831.88 $4,000.00 $4,000.00 $8,409.77 $8,409.77 $6,500.00 $6,500.00
$15,608.99 $4,500.00 $4,500.00 $59,316.59 $59,316.59 $28,500.00 $28,500.00
$11,597.25 $6,500.00 $6,500.00 $42,196.51 $42,196.51 $20,000.00 $20,000.00
$389,845.69 $427,500.00 $451,655.98 $498,240.00
$389,845.69 $427,500.00 $451,655.98 $498,240.00
4.1.b
Packet Pg. 13 Attachment: BidResultList (SJ-507) (Warren Road Minor Drainage Improvement Project (SJ-507) (CIP# 24-002))
NARROW PATH
ENGINEERING -
Unit Price
Line Total
HZS
Engineering -
Unit Price
HZS
Engineering
$80,660.00 $80,660.00 $10,000.00 $10,000.00
$12,500.00 $12,500.00 $20,000.00 $20,000.00
$15,000.00 $15,000.00 $55,000.00 $55,000.00
$2,200.00 $352,000.00 $2,200.00 $352,000.00
$12,500.00 $12,500.00 $15,000.00 $15,000.00
$625.00 $5,000.00 $2,400.00 $19,200.00
$209.00 $6,270.00 $200.00 $6,000.00
$4,680.00 $4,680.00 $8,000.00 $8,000.00
$34,165.00 $34,165.00 $37,000.00 $37,000.00
$14,400.00 $14,400.00 $15,000.00 $15,000.00
$537,175.00 $537,200.00
$537,175.00 $537,200.00
4.1.b
Packet Pg. 14 Attachment: BidResultList (SJ-507) (Warren Road Minor Drainage Improvement Project (SJ-507) (CIP# 24-002))
January 7, 2025
TO: City Council
REQUESTED BY: Craig Hayes,
APPROVED BY: Robert A. Johnson, City Manager
SUBJECT: Selection of Mayor and Mayor Pro Tem
RECOMMENDATION:
Staff recommends that the City Council review the mayoral selection options in this staff report
and either:
. Keep the current selection process for Mayor and Mayor Pro Tem adopted via
Resolution No. 4042 on October 15, 2024, and take action to confirm Mayor Pro Tem
Valerie Vandever as Mayor and Councilmember Alonzo Ledezma as Mayor Pro
Tem;
2. Adopt Resolution No. 4055 and amend the current selection process for Mayor and
Mayor Pro Tem by appointing a Mayor and Mayor Pro Tem through nomination of
any member of the City Council and three (3) affirmative votes and then take action
to select a Mayor and Mayor Pro Tem; or
3. Provide direction to staff and bring this item back at a later date for further
discussion.
DISCUSSION:
At the October 15, 2024, City Council meeting, the City Council adopted a mayoral rotation
policy via Resolution No. 4042. At the December 17, 2024, City Council meeting, the City
Council did not take action on appointing a Mayor or Mayor Pro Tem and directed staff to bring
back a resolution at the next City Council meeting that would amend the current selection
process for Mayor and Mayor Pro Tem and appoint a Mayor and Mayor Pro Tem through
nomination of any member of the City Council and three (3) affirmative votes.
1. State Law and Procedures for Selecting the Mayor
Government Code Section 36801 grants the City Council the authority to select the mayor:
“[t]he city council shall meet at the meeting at which the declaration of the election results for a
general municipal election is made…and, following the declaration of the election results and the
installation of elected officials, choose one of its number as mayor, and one of its number as
mayor pro tempore.”
State law does not prescribe a particular method the City Council must use to select a mayor and
mayor pro tempore. Rather, the City Council may select the mayor and mayor pro tempore in
the manner it chooses.
4.2
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2. Current Selection Process.
Section 3.1 of the City of San Jacinto Council Orientation and Procedure Handbook (the,
“Handbook”) provides the procedures for selecting the Mayor and Mayor Pro Tem. The current
selection process for Mayor and Mayor Pro Tem was adopted by the City Council via Resolution
No. 4042 on October 15, 2024.
Resolution No. 4042 states that after the November 2024 General Election, the City Council
would appoint the current Mayor Pro Tem as Mayor, and the most senior City Council member,
who has never served as Mayor or Mayor Pro Tem, as Mayor Pro Tem. If there is no incumbent
of the City Council who has never served as Mayor or Mayor Pro Tem, the most senior
incumbent member of the City Council would become Mayor Pro Tem. Following these
appointments, the selection process would then default to a rotational system where, after each
election, the current Mayor Pro Tem would become the Mayor, and the Councilmember at the
top of the rotation list would become Mayor Pro Tem.
3. Proposed Method for Selecting a Mayor and Mayor Pro Tem
The following is an option for the City Council to consider as it pertains to the selection process
for the offices of the Mayor and Mayor Pro Tem. This option is how the City Council selected
the Mayor and Mayor Pro Tem prior to the adoption of Resolution No. 4042. The City
Attorney’s office has prepared a resolution attached to this staff report if the City Council desires
to adopt this option tonight.
With this option, the City Council appoints a Mayor and Mayor Pro Tem through nomination by
any member of the City Council. Following these nominations, each nomination must be
confirmed by three (3) or more affirmative votes. In the event that no person receives three (3)
or more votes for either one of the offices, the process must be repeated, with the two persons
receiving the highest number of votes previously being the only nominees for that office seeking
to be filled. If, after repeating the selection process, no person receives three (3) affirmative
votes for the office, the City Council has the option to either repeat the selection process until the
officer has been duly selected or continue the selection to the next regular meeting of the City
Council.
FISCAL IMPACT:
No fiscal impact.
ATTACHMENTS
Resolution No. 4042
Resolution No. 4055
ATTACHMENTS:
Resolution No. 4042
San Jacinto - Resolution No. 4055 Mayor Rotation Policy
4.2
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24438.00000\42754870.2
Resolution No. 4042
Page 1 of 3
STATE OF CALIFORNIA ) RESOLUTION NO. 4042
COUNTY OF RIVERSIDE ) ss
CITY OF SAN JACINTO )
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN JACINTO, CALIFORNIA, AMENDING SECTION 3.1
OF THE SAN JACINTO COUNCIL ORIENTATION AND
PROCEDURE HANDBOOK TO ADOPT A POLICY FOR
THE ROTATION OF MAYOR AND MAYOR PRO TEM
WHEREAS, California Government Code Section 36801 provides that the Mayor
and Mayor Pro Tem of a general law city are chosen by the City Council; and
WHEREAS, Government Code Section 36801 does not require nor provide for
any particular procedure for selecting the Mayor and Mayor Pro Tem; and
WHEREAS, Section 3.1 of the City of San Jacinto Council Orientation and
Procedure Handbook sets forth the current policies and procedures for the nomination
and election of the Mayor and the Mayor Pro Tem by the City Council; and
WHEREAS, on October 15, 2024, the City Council considered possible
alternatives to the current nomination and election procedure, which included the
appointment of a Mayor and Mayor Pro Tem based on a rotational system; and
WHEREAS, the City Council desires to implement a new policy for the
appointment of a Mayor and Mayor Pro Tem based on a rotational system, whereby after
the next election, the current Mayor Pro Tem shall be appointed as Mayor, and the most
senior incumbent member of the City Council who has never served as Mayor or Mayor
Pro Tem shall be appointed as Mayor Pro Tem. Following these appointments, the
selection process would then default to a rotational system where, after each election,
the current Mayor Pro Tem would become the Mayor, and the next Councilmember at
the top of the rotation list would become Mayor Pro Tem.
NOW, THEREFORE, the City Council of the City of San Jacinto hereby finds,
determines, and resolves as follows:
SECTION 1. The recitals set forth above are true and correct and are
incorporated into this resolution by this reference.
SECTION 2. The City hereby amends Section 3.1 the City of San Jacinto Council
Orientation and Procedure Handbook and adopts a new policy for the rotation of Mayor
and Mayor Pro Tem, as set forth in Exhibit “A,” attached hereto.
SECTION 3. This Resolution shall be effective as of the date of adoption. The
Clerk shall certify the adoption of this Resolution.
4.2.a
Packet Pg. 17 Attachment: Resolution No. 4042 (Selection of Mayor and Mayor Pro Tem)
24438.00000\42754870.2
Resolution No. 4042
Page 2 of 3
PASSED, APPROVED, AND ADOPTED this 15th day of October 2024, by the following
vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
CITY OF SAN JACINTO:
________________________
Phil Ayala, Mayor
ATTEST:
_________________________
Julia Espinoza, City Clerk
APPROVED AS TO FORM:
BEST, BEST & KRIEGER LLP
____________________________
Craig P. Hayes, City Attorney
4.2.a
Packet Pg. 18 Attachment: Resolution No. 4042 (Selection of Mayor and Mayor Pro Tem)
24438.00000\42754870.2
Resolution No. 4042
Page 3 of 3
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF SAN JACINTO )
I, Julia Espinoza, City Clerk of the City of San Jacinto, DO HEREBY CERTIFY that
the foregoing Resolution 4042 was passed, approved, and adopted by the Regular
Meeting of the San Jacinto City Council held on the 15th day of October 2024 by the
following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
WITNESS MY HAND AND OFFICIAL SEAL this 15th day of October 2024
_____________________________
Julia Espinoza, City Clerk
4.2.a
Packet Pg. 19 Attachment: Resolution No. 4042 (Selection of Mayor and Mayor Pro Tem)
24438.00000\42754870.2
Resolution No. 4042
A-1
EXHIBIT “A”
AMENDED SECTION 3.1 OF THE CITY OF SAN JACINTO
COUNCIL ORIENTATION AND PROCEDURE HANDBOOK
3. PRESIDING OFFICER
3.1 Presiding Officer
(a) The Mayor shall be the Presiding Officer at all meetings of the Council.
In the absence of the Mayor, the Mayor Pro Tem shall preside. In the
absence of both the Mayor and Mayor Pro Tem, the Council shall select
a temporary presiding officer to serve until the arrival of the Mayor or the
Mayor Pro Tem or until adjournment, whichever first occurs.
(b) The Council shall reorganize each year. In even -numbered years, the
Council shall reorganize itself by appointin g the Mayor and Mayor Pro
Tem from its members pursuant to the selection procedure established
by this section at the first regular meeting following the official canvass
of results of the election, but no later than the fourth Tuesday following
the date of said general and municipal election.
In odd-numbered years, at the first meeting in December the Council
shall reorganize by appointing one of its members as Mayor and another
of its members as Mayor Pro Tem pursuant to the selection procedure
established by this section.
In the event the Mayor or Mayor Pro Tem cannot fulfill their term, a
Mayor or Mayor Pro Tem shall be appointed pursuant to the selection
procedure established by this section to serve the remainder of the
current term at any meeting of the City Council.
(c) The City Clerk shall preside at the portion of the Council meeting to
appoint the Mayor and Mayor Pro Tem.
(d) Notwithstanding anything in this Section 3.1, when appointing the Mayor
and Mayor Pro Tem at the first regular meeting following the official
canvass of results of the November 2024 general election, the position
of Mayor shall be filled by the current Mayor Pro Tem. The most senior
incumbent member of the City Council, who has never served as Mayor
or Mayor Pro Tem, shall be appointed as Mayor Pro Tem. If there is no
incumbent member of the City Council who has never served as Mayor
or Mayor Pro Tem, the most senior incumbent member of the City
Council shall become Mayor Pro Tem.
4.2.a
Packet Pg. 20 Attachment: Resolution No. 4042 (Selection of Mayor and Mayor Pro Tem)
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Resolution No. 4042
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(e) Following appointments of the Mayor and Mayor Pro Tem after the
November 2024 general election, the selection process would then
default to a rotational system of who will serve as Mayor and Mayor Pro
Tem based, to the extent possible, on the following rules and policies:
a. The position of Mayor shall be filled by the current Mayor Pro
Tem. If the Mayor Pro Tem is no longer on the Council, the
Council Member at the top of the rotation list would become
Mayor.
b. The Council Member at the top of the rotation list would become
Mayor Pro Tem.
c. The senior incumbent Council Member would be at the top of the
rotation list followed by other incumbent Council Members in
order of seniority.
d. In a non-election year, the previous Mayor shall be placed in the
rotation below other Council Members, even if the previous Mayor
is more senior than the other Council Members.
e. Upon the election or appointment of a new Council Member, the
new individual shall be placed at the bottom of the rotation list. In
the event of an election of more than one new individual to the
City Council, the ranking of order of the new Council Member(s)
shall be in relation to the number of votes received at the election.
The individual with the greatest number of votes shall be placed
immediately below more senior Council Members including
incumbent Council Members who are reelected. The individual
with the second greatest number of votes shall be placed below
the first and so on. Following an election, the previous incumbent
Mayor shall be placed in the rotation above the newly elected
Council Member(s) and below other incumbent Councilmembers,
including incumbent Councilmembers who are reelected.
Incumbent Councilmembers shall stay in their position in the
rotation relative to other incumbents, even after reelection.
f. In instances where there are four or five new individuals elected
to the City Council, those individuals filling positions with shorter
terms remaining shall be placed at the top of the rotation list in
order of votes received at the election. Councilmembers with
longer terms shall be placed below the shorter-term
Councilmembers on the rotation list in order of votes received at
the election.
g. In the event of a tie in seniority between two incumbent
Councilmembers of the City Council, the tie shall be broken by
flipping a coin.
(f) Voting in the selection of Mayor and Mayor Pro Tem shall be by voice
vote administered by the City Clerk.
4.2.a
Packet Pg. 21 Attachment: Resolution No. 4042 (Selection of Mayor and Mayor Pro Tem)
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Resolution No. 4042
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(g) The Mayor and Mayor Pro Tem shall serve at the will of the City Council
and until their successors have been duly appointed pursuant to
subsection (b), (g) and (h) hereof.
(h) The offices of Mayor and/or Mayor Pro Tem shall be deemed vacant
upon the happening of any of the following:
(1) The death of the holder of such office;
(2) The loss or resignation from membership on the Council the holder
of such office;
(3) The acceptance by the Council of the resignation from such office by
the holder thereof;
(4) The majority of Council Members desire to make a change;
(5) The recall of the holder of such office.
At its first regular meeting after the occurrence of a vacancy created by one of the
foregoing events, the Council shall appoint a successor to such office, pursuant to the
selection procedure established by this section.
4.2.a
Packet Pg. 22 Attachment: Resolution No. 4042 (Selection of Mayor and Mayor Pro Tem)
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Resolution No. 4055
Page 1 of 3
STATE OF CALIFORNIA ) RESOLUTION NO. 4055
COUNTY OF RIVERSIDE ) ss
CITY OF SAN JACINTO )
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN JACINTO, CALIFORNIA, AMENDING SECTION 3.1 OF
THE SAN JACINTO COUNCIL ORIENTATION AND
PROCEDURE HANDBOOK TO ADOPT A POLICY FOR THE
APPOINTMENT OF MAYOR AND MAYOR PRO TEM
WHEREAS, California Government Code Section 36801 provides that the Mayor
and Mayor Pro Tem of a general law city are chosen by the City Council; and
WHEREAS, Government Code Section 36801 does not require nor provide for
any particular procedure for selecting the Mayor and Mayor Pro Tem; and
WHEREAS, Section 3.1 of the City of San Jacinto Council Orientation and
Procedure Handbook sets forth the current policies and procedures for the nomination
and election of the Mayor and the Mayor Pro Tem by the City Council; and
WHEREAS, on January 7, 2025, the City Council considered an alternative to the
current nomination and election procedure of Mayor and Mayor Pro Tem based on a
rotational system; and
WHEREAS, the City Council desires to implement a new policy for the
appointment of a Mayor and Mayor Pro Tem whereby the City Council appoints a Mayor
and Mayor Pro Tem through nomination by any member of the City Council. Following
these nominations, each nomination must be confirmed by three (3) or more affirmative
votes.
NOW, THEREFORE, the City Council of the City of San Jacinto hereby finds,
determines, and resolves as follows:
SECTION 1. The recitals set forth above are true and correct and are
incorporated into this resolution by this reference.
SECTION 2. The City hereby amends Section 3.1 of the City of San Jacinto
Council Orientation and Procedure Handbook and adopts a new policy for the
appointment of Mayor and Mayor Pro Tem, as set forth in Exhibit “A,” attached hereto.
SECTION 3. This Resolution shall be effective as of the date of adoption. The
Clerk shall certify the adoption of this Resolution.
4.2.b
Packet Pg. 23 Attachment: San Jacinto - Resolution No. 4055 Mayor Rotation Policy (Selection of Mayor and Mayor Pro Tem)
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Resolution No. 4055
Page 2 of 3
PASSED, APPROVED AND ADOPTED this 7th day of January 2025, by the following
vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
CITY OF SAN JACINTO:
________________________
Phil Ayala, Mayor
ATTEST:
_________________________
Julia Espinoza, City Clerk
APPROVED AS TO FORM:
BEST, BEST & KRIEGER LLP
____________________________
Craig P. Hayes, City Attorney
4.2.b
Packet Pg. 24 Attachment: San Jacinto - Resolution No. 4055 Mayor Rotation Policy (Selection of Mayor and Mayor Pro Tem)
24438.00000\43064998.1
Resolution No. 4055
Page 3 of 3
CERTIFICATION
STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE) ss
CITY OF SAN JACINTO)
I, Julia Espinoza, City Clerk of the City of San Jacinto , DO HEREBY CERTIFY
that the foregoing Resolution 4055 was passed, approved, and adopted the
Regular Meeting of the San Jacinto City Council held on the 7th day of January,
2025, by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
WITNESS MY HAND AND OFFICIAL SEAL this 7th day of January 2025
_____________________________
Julia Espinoza, City Clerk
4.2.b
Packet Pg. 25 Attachment: San Jacinto - Resolution No. 4055 Mayor Rotation Policy (Selection of Mayor and Mayor Pro Tem)
24438.00000\43064998.1
Resolution No. 4055
A-1
EXHIBIT “A”
AMENDED SECTION 3.1 OF THE CITY OF SAN JACINTO COUNCIL ORIENTATION
AND PROCEDURE HANDBOOK TO READ AS FOLLOWS:
3. PRESIDING OFFICER
3.1 Presiding Officer
(a) The Mayor shall be the Presiding Officer at all meetings of the Council.
In the absence of the Mayor, the Mayor Pro Tem shall preside. In the
absence of both the Mayor and Mayor Pro Tem, the Council shall select
a temporary presiding officer to serve until the arrival of the Mayor or the
Mayor Pro Tem or until adjournment, whichever first occurs.
(b) The Council shall reorganize each year. In even -numbered years, the
Council shall reorganize itself by appointing the Mayor and Mayor Pro
Tem from its members pursuant to the selection procedure established
by this section, at the first regular meeting following the official canvass
of results of the election, but no later than the fourth Tuesday following
the date of said general and municipal election.
In odd numbered years, at the first meeting in December the Council
shall reorganize by appointing one of its members as Mayor and another
of its members as Mayor Pro Tem.
In the event the Mayor or Mayor Pro Tem cannot fulfill their term, the
Council may choose a Mayor or Mayor Pro Tem to serve the remainder
of the current term at any meeting of the City Council.
(c) The City Clerk shall preside at the portion of the Council meeting to
determine the nomination and selection of the Mayor and Mayor Pro
Tem.
(d) Nomination for the office of Mayor or Mayor Pro Tem may be made by
any member of the Council. Each selection shall be by three (3) or more
affirmative votes. In the event that no person receives three or more
votes in the selection process for one or both offices, the selection
process shall be repeated immediately provided, however, that the two
persons receiving the highest number of votes in the preceding selection
process shall be the only nominees for the office to filled. If, upon
repeating the selection process for Mayor or Mayor Pro Tem, no person
has yet received three affirmative votes for such office, the Council may
either repeat the selection process until the officer has been duly
selected or may continue the selection to the next regular meeting of the
Council.
4.2.b
Packet Pg. 26 Attachment: San Jacinto - Resolution No. 4055 Mayor Rotation Policy (Selection of Mayor and Mayor Pro Tem)
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Resolution No. 4055
A-2
(e) Voting in the selection of Mayor and Mayor Pro Tem shall be by voice
vote administered by the City Clerk.
(f) The Mayor and Mayor Pro Tem shall serve at the will of the City Council
and until their successors have been duly appointed pursuant to this
subsection.
(g) The offices of Mayor and/or Mayor Pro Tem shall be deemed vacant
upon the happening of any of the following:
(1) The death of the holder of such office;
(2) The loss or resignation from membership on the Council the holder
of such office;
(3) The acceptance by the Council of the resignation from such office by
the holder thereof;
(4) The majority of Council Members desire to make a change;
(5) The recall of the holder of such office.
(h) At its first regular meeting after the occurrence of a vacancy created by
one of the foregoing events, the Council shall appoint a successor to
such office, pursuant to the selection procedure established by this
section.
4.2.b
Packet Pg. 27 Attachment: San Jacinto - Resolution No. 4055 Mayor Rotation Policy (Selection of Mayor and Mayor Pro Tem)