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Home My WebLink AboutAgenda - Agenda Packets - Regular Meeting 7/1/1999 AGENDA REGULAR MEETING SAN JACINTO CITY COUNCIL AND THE CITY COUNCIL SITTING AS THE REDEVELOPMENT AGENCY AND INDUSTRIAL DEVELOPMENT AUTHORITY DATE: July 1, 1999 TIME: 6:00 P.M. PLACE: Community Center 625 South Pico Street San Jacinto, California 1.01 CALL TO ORDER Roll Call Invocation by Rev. Van Zee, Faith Community Church Pledge of Allegiance 2.0 SPECIAL PRESENTATIONS: 3.0 PUBLIC COMMENTS: Any person may address the Council on any subject pertaining to City business not listed on the agenda during this portion of the meeting. A limitation of three (3) minutes shall be set for each person desiring to address the Council. 4.0 REDEVELOPMENT AGENCY/FINANCING AUTHORITY The matter listed under consent calendar (Item 4.1) is considered routine and will be enacted by one motion by Agency Members in the form listed. There will be no separate discussion on this item prior to the motion unless members of the Agency, staff or the public requests the specified item to be removed and/or discussed. Anyone wishing to discuss a consent calendar item should come forward upon invitation of the President, state their name, address and the consent calendar item number. Speakers should limit comments to three (3) minutes. CONSENT CALENDAR: 4.1 Conflict of Interest Code Review RECOMMENDATION: Receive and file. 5.0 CONSENT CALENDAR - CITY COUNCIL All matters listed under consent calendar (5.1 through 5.9) are considered routine and will be enacted by one motion by the City Council Members in the form listed. There will be no separate discussion on these items prior to the motion unless members of the City Council, staff or the public requests specified items to be removed and/or discussed. Anyone wishing to discuss a consent calendar item should come forward upon invitation of the Mayor, state their name, address and the consent calendar item number. Speakers should limit comments to three (3) minutes. 5.1 Treasurer's Report - April, 1999 RECOMMENDATION: Receive and file. 5.2 Treasurer's Report - May, 1999 RECOMMENDATION: Receive and file. 5.3 Warrant Register RECOMMENDATION: Approve warrants 51395 through 54276, dated June 30, 1999, and payroll checks 11859 through 11883, dated June 30, 1999. 5.4 Annual Assessment for Landscaping, Lighting and Park District No. 1 RECOMMENDATION: Adopt Resolution No. 99- , accepting the Engineer's Report and setting a public hearing on July 15, 1999 to establish property assessments. RESOLUTION NO. 99 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS WITHIN LANDSCAPING, LIGHTING AND PARK DISTRICT NO. 1 FOR FISCAL YEAR 1999-2000 AND GIVING NOTICE OF AND SETTING THE TIME AND PLACE OF THE HEARING ON THE LEVY OF THE PROPOSED ASSESSMENT 5.5 Special Election CFD #3 RECOMMENDATION: Adopt Resolution No. 99- , amending Resolution No. 99-27, allowing the special election to be conducted by mailed ballot. RESOLUTION NO. 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, AMENDING RESOLUTION NO. 99-27, AND REQUESTING THE SPECIAL CFD #3 ELECTION BE CONDUCTED BY MAILED BALLOT 5.6 Registrar's Bill for Recount of Recall Petitions RECOMMENDATION: Approve payment of the court ordered costs to the Registrar of Voters and Adopt Resolution No. 99- , amending the budget for fiscal year 1998/99 for said costs. RESOLUTION NO. 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING JULY 1, 1998 AND ENDING JUNE 30, 1999 5.7 Memorandum of Understanding - Labor Negotiations 5.7.1 San Jacinto Police Officers Association 5.7.2 Service Employees International Union 5.7.3 San Jacinto Sergeants Association 5.7.4 San Jacinto Managers Association RECOMMENDATION: Approve two year MOUs with each group and authorize the City Manager/Chief of Police and the Mayor to execute same on behalf of the City. 5.8 Budget Amendment - Labor Negotiations RECOMMENDATION: Adopt Resolution No. 99- , increasing the Fiscal Year 1999/2000 budget for the four labor MOUs. RESOLUTION NO. 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO INCREASING THE FISCAL YEAR 1999-00 ANNUAL BUDGET 5.9 CDBG Cooperation Agreement (County of Riverside) RECOMMENDATION: Approve the agreement for fiscal years 2000/01 through 2002/03. I _ _ • 6.0 PUBLIC HEARING: 6.1 Uniform Codes RECOMMENDATION: Waive the reading in full and read by title only and introduce Ordinance No. approving the 1997 Uniform Building Code, Mechanical Code, Plumbing Code, Housing Code, Abatement of Dangerous Buildings, Swimming Pool, Spa and Hot Tub, Administrative Code and 1996 National Electrical Code; Adopt Resolution No. 99- making findings for amendments to the Building and Electrical Codes; and waive the reading in full and read by title only and introduce Ordinance No. approving the 1997 Uniform Fire Code. ORDINANCE NO. AN ORDINANCE OF THE CITY OF SAN JACINTO, CALIFORNIA, ADOPTING THE 1997 UNIFORM ADMINISTRATIVE CODE, 1997 UNIFORM BUILDING CODE VOLUMES 1, 2, AND 3 AND ANNUAL SUPPLEMENTS, THE 1997 UNIFORM BUILDING CODE STANDARDS, THE 1997 UNIFORM MECHANICAL CODE, THE 1997 UNIFORM PLUMBING CODE, THE 1996 NATIONAL ELECTRICAL CODE, THE 1997 UNIFORM HOUSING CODE, THE 19997 UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS, THE 1997 UNIFORM SWIMMING POOL, SPA AND HOT TUBE CODE, THE 34TH EDITION OF THE 1997 ASTM STANDARDS IN BUILDING CODES, INCLUDING APPENDICES AND ANNUAL PUBLISHED SUPPLEMENTS OF THE ABOVE NOTED CODES, THE ABOVE CODE ARE AS ADOPTED BY THE INTERNATIONAL CONFERENCE OF BUILDING OFFICIALS, THE INTERNATIONAL ASSOCIATION OF PLUMBING AND MECHANICAL OFFICIALS, AND THE STATE OF CALIFORNIA RESOLUTION NO. 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, FINDING THAT CERTAIN LOCAL CONDITIONS REQUIRE AMENDMENTS, ADDITIONS AND DELETIONS TO THE UNIFORM BUILDING CODE, 1997 EDITION, AND THE NATIONAL ELECTRICAL CODE, 1996 EDITION ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, ADOPTING THE 1997 EDITION OF THE UNIFORM FIRE CODE AS ADOPTED BY THE STATE OF CALIFORNIA WITH REVISIONS AND THE UNIFORM FIRE CODE STANDARDS AND REPEALING ORDINANCE NO. 976 7.0 CITY DEPARTMENTS 7.1 Agreement - Mark Israel RECOMMENDATION: Approve the agreement for June 1, 1999 to May 31, 2000 or do not approve the agreement. 7.2 Landscape Maintenance Contract - Bid 99-3 RECOMMENDATION: 1) Reject D & J Landscape bid and negotiate separate contracts with Excel Landscape, Mariposa Enterprises and Andre Landscape for parts or all of the bid items (Schedules A, B & P); or 2) Reject all bids and re-advertise with new scope of work and continue with the existing contract on a month to month basis; or 3) Increase Parks Division staff to perform some of the work and contract the remainder. 7.3 Voting Machine Technology RECOMMENDATION: Direct staff on action to be taken regarding the Registrar of Voters' proposal to utilize new voting machine technology during the special election on August 24, 199, and receive the City Attorney's verbal report. 8.0 MAYOR/COUNCIL MEMBER REPORTS/DISCUSSIONS 9.0 CLOSED SESSION Any unfinished business from the 5:00 P.M. meeting. 10.0 ADJOURNMENT: I, Pamela L. Lee, City Clerk of the City of San Jacinto, do hereby certify that I caused to be posted the foregoing agenda this 28' day of June, 1999, as required by law. AGENDA �. STAFF REPORT TO: Honorable Mayor and City Council Members FROM: L. Michael Hanavan, City Manager/Chief of Poli DATE: July 1, 1999 SUBJECT: Registrar's Bill for Recount of Recall Petitions RECOMMENDATION: 1. Approve payment of the court ordered costs to the Registrar of Voters and adopt Resolution No. 99- , amending fiscal year 1998/1999 budget for said costs. BACKGROUND: During the June 17, 1999, Council meeting discussion was held regarding the payment of the bill submitted for the re-count of the recall petitions. Stafl's position was the bill did not reflect the previously agreed upon price of$.50 per signature but included costs not normally charged for the Registrar's services. Attached is a letter from the City Attorney's office that explains the City's options. Basically, the appeal of the Superior Court judge's decision does not stay the requirement to pay the Registrar's bill. If the appeal is successful the committee that initiated the recall effort will be held responsible to reimburse the city. FINANCIAL IMPACT: The bill is $9,465.02. 6" Other - Denied Continued Date - Tabled - Amended VotA - Intnrmational - Withdrawn RUTAN & TUCKER , LLP ATTORNEYS AT LAW A PARTNERSHIP INCLUDING PROFESSIONAL CORPORATIONS JAMES R. MOORE' PHILIP D.KOHN 611 ANTON BOULEVARD, SUITE 1400 ADAM N.VOLKERT KARA S.CARLSON PAUL FREDERIC MARX JOEL D KUPERBERG JEFFREY A.GOLDFARB ERIC L DUNN RICHARD A.CURNUTT STEVEN A.NICHOLS COSTA MESA, CALIFORNIA 92626-1998 F. KEVIN BRAZIL FRED GALANTE LEONARD A.HAMPEL THOMAS G. BROCKINGTON LAYNE H MELZER CRISTY G. LORENZO JOHN B.HURLBUT,JR. WILLIAM W.WYNDER L.SKI HARRISON JEFFREY T. MELCHING MICHAEL W.IMMELL EVRIDIKI(VICKI)DALLAS DIRECT ALL MAIL TO: P O. BOX 1950 ELISE K SEAN P.FARRELL MILFORD W.DAHL,JR. RANDALL M. BABBUSH LARRY A.CERUTTM MARLENE POSE THEODORE I.WALLACE.JR.' MARY M.GREEN COSTA MESA, CALIFORNIA 9262E-1950 CAROL D.CARTY APRIL LEE WALTER GILBERT N. KRUGER GREGG AMBER PATRICK D. MCCALLA KAREN ELIZABETH WALTER JOSEPH D.CARRUTH MICHAEL F.SITZER TELEPHONE (714) 641-5100 RICHARD K HOWELL NATALIE SIBBALO DUNDAS RICHARD P.SIMS THOMAS J.CRANE JAMES 5.WEISZ' ALISON M. BARBAROSH JAMES B.O'NEAL MARK B.FRAZIER FACSIMILE (714) 546-9035 DAVID H.HOCMNER JOHN W.HAMILTON.JR. ROBERT C. BRAUN PENELOPE FARMER A.PATRICK MUNOZ LYNN LOSCHIN THOMAS 5 SALINGER' M.KATHERINE JENSON S.DANIEL HARBOTTLE PHILIP J. BLANCHARD DAVID C.LARSEN' DUKE F.WAHLOUIST INTERNET www.rutan.com PAUL J.SIEVERS TERENCE J.GALLAGHER CLIFFORD E.FRIEDEN RICHARD G. MONTEVIDEO MICHAEL K.SLATTERY ROBERT E. KING MICHAEL D.RUBIN LORI SARNER SMITH DEBRA DUNN STEEL DEJA M HEMINGWAY IRA O. RIVIN' ERNEST W.KLATTE III A W. RUTAN (I000-1072) DAN SLATER JULIE K.WHANO JEFFREY M.ODERMAN' ELIZABETH L MARTYR JAMES B. TUCKER, SR. (IBBB-IBSOI KENT M.CLAYTON DENISE M.LOHMANN STAN WOLCOTT' KIM D.THOMPSON IA ILFORD W. DAHL, SR. (IBIB-IBBBI MARK BUDENSIEK ANDY MOORE ROBERT 5 BOWER JAYNE TAYLOR KACER H. RODGER HOWELL 11925-10B3) JOSEPH L.MAGA III ALISON L.TSAO DAVID J.ALESHIRE DAVID B.COSGROVE KRAIG C.KILGER CHARLES A. DAVENPORT III MARCIA A.FORSYTH HANS VAN LIGTEN JENNIFER WHITE-SPERLING DANIEL L.GEBERT WILLIAM M. MARTICORENA STEPHEN A.ELLIS STEVEN J.GOON JULIE L.DREW JAMES L.MORRIS MATTHEW K.ROSS DOUGLAS J. OENNINGTON NATASHA K.LAKAMP WILLIAM J.CAPLAN JEFFREY WERTHEIMER TREG A.JULANDER RICHARD D.ARKO MICHAEL T.HORNAK ROBERT O.OWEN TODD O.LITFIN MARK M.MALOVOS OF OUNSEL EDWARD DC SYBESMA,JR.' June 24, 1999 DAVID J. GARIBALDI, III Via Facsimile and First Class Mail Michael Hanavan, City Manager City of San Jacinto 201 East Main Street San Jacinto, CA 92583 Re: Payment of Registrar's Bill for Recount of Recall Petitions Dear Mike: This letter is in response to your inquiry concerning the City's obligation to pay to the Registrar of Voters the $9,465. 02 which the Registrar charged for the recount of the recall petitions. Judge Miceli, by written order dated April 14, 1999, ordered that the City of San Jacinto pay the fees charged by the Registrar. The pending appeal does not serve to stay the effect of this order, given the Judge's later ruling on May 21, 1999 that the appeal shall not operate as a stay. I have been in contact with Deputy County Counsel Robert Pepper, and he has stated in no uncertain terms to me that he intends to set a motion before Judge Miceli to order the City to pay the fees, and that he would also request sanctions and attorneys' fees. He recently reiterated this in a letter to me, a copy of which is enclosed. It is highly likely that Judge Miceli would grant County Counsel's request for payment of the Registrar's fees, and it is not unlikely that Judge Miceli would award the County its attorneys' fees and/or some type of sanctions. If the current appeal is successful, it is likely that the petition proponents who filed the lawsuit would be ordered to pay to the City the amount the City pays to the Registrar. 290/018275-0003/3273665. a06/24/99 RUTAN & TUCKER, LLP ATTORNEYS AT LAW A PARTNERSHIP INCLUDING PROFESSIONAL CORPORATIONS Michael Hanavan June 24, 1999 Page 2 David Aleshire has been in direct contact with the Registrar, and their discussions indicate that there may be some room for cost savings on the upcoming elections. However, as to the unpaid petition recount fees, County Counsel indicates that their position is that this amount must be paid. Sincerely yours, RUTAN & TUCKER, LLP Robert O. Owen ROO/sb cc: David J. Aleshire, Esq. Pamela Lee 290/018275-0003/3273665. a06/24/99 OFFICE OF COUNTY COUNSEL COUNTY OF RIVERSIDE WILLIAM C.KATZENSTEIN DEPUTIES County Counsel GERALD BLANKENSHIP JR. WILLIAM A.JARVIS 3535 TENTH STREET, SUITE 300 FRANK C.ALDRICH III NEAL R.KIPNIS JOE S.RANK RIVERSIDE, CA 92501-3674 TIMOTHY J.DAVIS CAROLE A.NUNES JAY G.VICKERS LUCY J.FURUTA Assistant County Counsel TELEPHONE: 909/955-6300 JAYG.MICHAEL D.ELLIS LISYA M.McGUIRE FAX:909/955-6322&955-6363 DOROTHY L.HONN LILIA WILKERSON ROBERT M.PEPPER JR. KATHERINE A.LIND ROBYN A.ROGERS Principal Deputy JUVENILE COURT OFFICE JAMES J.BRZYTWA TANYA E.GALVAN 9991 COUNTY FARM ROAD, SUITE 113 PAMELA J.ANDERSON SHIRVAN S ACOSTA LEE A.VINOCOUR PATTI F.SMITH RIVERSIDE, CA 92503 GORDON V.WOO CAROL D.PEREZ TELEPHONE: 909/358-4125 BEAUFORD T.MILLER JR. DAVID H.K.HUFF FAX:909/358-3407 KARIN L.WATTS-BAZAN MICHAEL C.PUENTES WILLIAM D.KENISON CYNTHIA MORTON MARSHA L.VICTOR JULIE A.KOONS June 22, 1999 Robert O. Owen, Esq. SENT VIA FAX TO (714) 546-9035 AND U. S. MAIL Rutan & Tucker Attorneys at Law P. O. Box 1950 Costa Mesa, CA 92628-1950 Re: Committee for Responsible Government in San Jacinto, et al. v. Pamela Lee, et al. Riverside County Superior Court Case No. 320302 Dear Mr. Owen: This letter is a follow-up to our recent telephone conversations of June 21, 1999. The Registrar of Voters will not waive, negotiate or otherwise reduce the Court's ordered payment of the $9,465.02 for the signature verifications on the above matter. Therefore, since the City Council meets again July 1, I want an assurance from you by the end of this week, June 25, that this matter is on the Council's agenda with a staff recommendation to pay this amount forthwith. If it is not confirmed by you that the matter will be on the Council's agenda for July 1, I will assume the Council has no intention of making the payment and I will set this for an OSC Re: Contempt, requesting costs, with the addition of attorney's fees and any other sanctions the Court may wish to impose. Very truly yours, WILLIAM C. KATZENSTEIN County Counsel By: Robert M. Pepper Principal Deputy County Counsel RMP:ay cc: Mischelle Townsend, Registrar of Voters RESOLUTION NO. 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING JULY 1, 1998, AND ENDING JUNE 30, 1999 WHEREAS, the City of San Jacinto adopted the fiscal year budget; and WHEREAS, the City approves various items throughout the fiscal year that amend the adopted budget; and WHEREAS, there is a need for reconciliation between the adopted budget at the start of the fiscal year and the budget as the end of the fiscal year. NOW, THEREFORE, BE IT RESOLVED that the City Budget is amended as follows: Funding of$10,000 be allocated in the City Clerk Department for election costs. APPROVED AND ADOPTED this 17th day of June, 1999, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Debbie Cornett, Mayor ATTEST: Pamela L. Lee, City Clerk AGENDA 5• 7 STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Cindy Bohn, Personnel Manager; and William W. Wynder, Esq., Deputy City Attorney DATE: July 1, 1999 SUBJECT: Proposed changes to Memorandum of Understanding with San Jacinto Police Officers Association, Service Employees International Union, San Jacinto Sergeants Association, and San Jacinto Managers Association. RECOMMENDATION: City staff and the City Attorney recommend that the City Council take the following actions: 1. Following public comment on the same, approve a two-year Memorandum of Understanding between the City of San Jacinto and the San Jacinto Police Officers Association, and authorize the City Manager/Chief of Police and Mayor to execute the same on behalf of the City; and 2. Following public comment on the same, approve a two-year Memorandum of Understanding between the City of San Jacinto and the Service Employees International Union, and authorize the City Manager/Chief of Police and Mayor to execute the same on behalf of the City; and 3. Following public comment on the same, approve a two-year Memorandum of Understanding between the City of San Jacinto and the San Jacinto Sergeants Association, and authorize the City Manager/Chief of Police and Mayor to execute the same on behalf of the City; and 4. Following public comment on the same, approve a two-year Memorandum of Understanding between the City of San Jacinto and the San Jacinto Managers Association, and authorize the City Manager/Chief of Police and Mayor to execute the same on behalf of the City. BACKGROUND: The Collective bargaining negotiations for the upcoming contract year have now been completed and the attached recommendations for changes to the current memorandums of understanding are presented to the Council for formal approval. KGpiwred Othe[ - Denied Coed - Tabled - Ariended Vote_ Infnrmational - Withdrawn FISCAL IMPACT: City staff has worked with the Finance Director to "cost out" each package to the City. According to the Finance Director,the additional cost to the City of each proposed Memorandum of Understanding for the fiscal year 1999/2000 is as follows: A. Management Association $20,671.27 B. SEIU/PERC $19,362.69 C. Police Sergeants Association $12,994.27 D. Police Officers Association $59,936.90 The total additional cost to the Cityfor all four of these contract packages totals P g approximately$112,965.13. PP Y The Assistant City Attorney would like to express his appreciation to the outstanding way he City Manager, Finance Director and Budget Subcommittee prepared for the negotiations, thereby making it possible to almost instantaneously price every offer and counter offer. This made clear the fmancial parameters, which were available for negotiation. In the opinion of the Assistant City Attorney, these labor negotiations went as smoothly as is professionally possible. 1999/2000 CONTRACT NEGOTIATIONS SAN JACINTO MANAGEMENT ASSOCIATION STAFF RECOMMENDATIONS 1. Two (2)year contract commencing July 1, 1999 2. Combine all current management salary matrix's into one. Fiscal Impact: $2,499.00 3. Move Grace Alvarez from Confidential Management Group to Management Class B. Fiscal Impact: $191.00 4. Increase management leave equal to 12 days per year. Fiscal Impact: No additional cost—4 more days off per year. 5. Allow management leave to be used as time off against vacation buy back. Fiscal Impact: Minimal 6. 4% Cost of living adjustment for 1999/2000 and 2000/2001. Fiscal Impact: $17,981.27 7. Salary survey and compression study before end of contract period. Benchmark Cities to be used to be agreed upon my Management Group and Council. Fiscal Impact: None Total cost of package: $20,671.27 Additional request by Unit to be added to M.O.U. attached MANAGEMENT UNIT ADDITION TO BE ADDED TO M.O.U. Article V Benefits 5.8 Workers' Compensation: CITY shall compensate unit members for a period not to exceed 30 calendar days after an industrial accident in the amount of the difference between workers' compensation insurance and the unit member's regular salary. After expiration of the 30-day period, CITY will pay the difference between workers' compensation and the unit member's regular amount of pay to the extent of the unit member's accumulated sick leave earned by the unit member prior to his/her absence. Deductions from the unit member's sick leave accrual shall be made on a pro rata basis, according to the number of hours of sick leave which is used to supplement workers' compensation. After exhaustion of accumulated sick leave, the unit member may choose to supplement the workers' compensation through the use of vacation time accrued prior to the absence. If the unit member so elects, CITY shall pay the difference between the workers' compensation payment and the unit member's salary. In no event shall the additional compensation paid to the unit member by virtue of the 30-day benefit, sick leave or vacation leave, result in the payment of a total daily, weekly or monthly compensation that exceeds the normal compensation of the worker. 1999/2000 CONTRACT NEGOTIATIONS SEIU /PERC STAFF RECOMMENDATIONS 1. Two (2) year contract commencing July 1, 1999 2. Increase foot wear allowance to $130.00 per year. Fiscal Impact: $360.00 3. City to pay for Health Club membership. Fiscal Impact: $2,040.00 4. Change reading of M.O.U. in regards to sick leave to read: If absence is for three (3) days or more,the request for leave must be accompanied by a statement signed by a regularly licensed physician certifying that the unit employee has been ill and unable to perform his/her duties. Currently reads (2) days. Fiscal Impact: None 5. Re-opener to meet and confer in regards to City establishing Cafeteria Plan for benefits. Bargaining Unit to perform necessary research. Fiscal Impact: None 6. Re-opener to meet and confer in regards to setting up an advisory committee to determine the cost of increasing PERS retirement to 2% @ 55 for the next contract period. 7. 4% Cost of living adjustment for 1999/2000 and 2000/2001. Fiscal Impact: $16,962.69 8. Salary survey and compression study before end of contract period. Benchmark to be used to be agreed upon bySEIU/PERC Groupand Council. Cities g po Fiscal Impact: None Total cost of package: $19,362.69 Additional request by Unit attached SEIU/PERC ADDITIONAL PROPOSAL BY UNIT Add the following language as a new Article in M.O.U. Article IX Contracting Out A. The City will provide the Union at least sixty (60) calendar days written notice of its intention to contract out work which is currently being performed by bargaining unit members. B. Upon request, City representatives will meet with Union representatives to explain the rationale for the subcontracting or contracting decision. If there are formal studies which were used to determine the feasibility, cost benefit, efficiency or other aspects of the proposal, these reports will be shared with the Union. C. City representative will consider Union proposals to accomplish the same work at competitive efficiency and cost levels, provided such proposals are submitted in writing no later than forty five (45) days following the city's notice. D. City Council shall retain sole authority to decide whether or not to contract out and this Article shall not limit the City Council's authority to enter into such a contract for any City services. 1999/2000 CONTRACT NEGOTIATIONS SAN JACINTO POLICE SERGEANTS ASSOCIATION STAFF RECOMMENDATIONS 1. Two (2)year contract commencing July 1, 1999 2. Uniform policy to include misc. items such as boots and rain gear. Fiscal Impact: Minimal 3. City to pay for Health Club membership. Fiscal Impact: $600.00 4. 4% Cost of living adjustment for 1999/2000 and 2000/2001. Fiscal Impact: $12,394.27 Total cost of package: $12,994.27 1999/2000 CONTRACT NEGOTIATIONS SAN JACINTO POLICE OFFICERS ASSOCIATION STAFF RECOMMENDATIONS 1. Two (2) year contract commencing July 1, 1999 2. 4% Cost of living adjustment for 1999/2000 and 2000/2001. Fiscal Impact: $14,732.45 3. 3.9 POST Certification Compensation: Increase compensation for both intermediate and advanced certificates to 2.5% for each certificate. Fiscal Impact: $7,954.44 4. 5.3 Worker's compensation: Sec. 'a' non-sworn increases industrial accident leave time period from 30 days to 60 days. Fiscal Impact: Minimal 5. 6.1 Sick leaves: Sec. "d"—The CITY may require a Doctor's Certificate at any time. Change wording... "after two consecutive work days off sick" Fiscal Impact: None 6. 6.1 Sick leaves: Sec. "g" change "60" hours to "80" hours for yearly cash out. Fiscal Impact: $10,250.01 7. 6.2 Vacations: Sec. "c" increase vacation accrual cap to that number of vacation hours an employee is eligible to earn in any consecutive (3) year period. Fiscal Impact: None 8. 9.6 Notice of Layoff: change (14) day notice to (30) day notice. Fiscal Impact: None 9. 16.3 Health Club Benefit: correct typo of"Management Employee"to SJPOA Member. Fiscal Impact: None 10. Both parties agree to look over current personnel rules and try to merge with one set of rules for entire City. Fiscal Impact: None Total cost of package: $59,936.90 AGENDA ITEM 5•9 STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Tim Hults, Planning Director Via: L. Michael Hanavan, City Manager DATE: July 1, 1999 SUBJECT: COMMUNITY DEVELOPMENT BLOCK GRANT COOPERATION AGREEMENT WITH THE COUNTY OF RIVERSIDE RECOMMENDATION Approve the Community Development Block Grant Cooperation Agreement with the County of Riverside for Fiscal Years 2000-01, 2001-02, 2002-03 and authorize the Mayor to execute the Agreement. BACKGROUND In order to receive regular CDBG funding, the City has traditionally entered into a three year cooperation agreement with the County of Riverside. If the City chose not to enter into the agreement to participate in the County's Urban County CDBG program, the City would have to apply directly to the State CDBG program or the Samll Cities program in order to receive CDBG funds. These programs are competitive and annual funding would not be guaranteed. By participating in the County's Urban County CDBG program, the City is guaranteed to receive an annaul entitlement of CDBG funds. Traditionally, the City receives approximately $200,000 per year in CDBG funds. Over the term of the agreement, the City can expect to receive approximately $600,000 in CDBG funds. Upon approval of the cooperation agreement by the Council, it will then be executed by the Mayor and forwarded to the County for approval by the Board of Supervisors. �0thei D -- � pate — Tabledenied Anended Informational Witndrawn 1 COOPERATION AGREEMENT FOR 2 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS 3 FOR FISCAL YEARS 2000-01, 2001-02, 2002-03 4 5 6 COUNTY OF RIVERSIDE of the State of California, hereinafter referred to as"COUNTY", 7 and City of , an incorporated municipality within the geographical boundaries of 8 the COUNTY , hereinafter referred to as "CITY", mutually agree as follows: 9 WHEREAS, the Housing and Community Development Act of 1974, as amended (Public 10 Law 93-383), hereinafter called "ACT" provides that Community Development Block Grant, 11 hereinafter referred to as "CDBG", funds may be used for the support of activities that provide 12 decent housing and suitable living environments and expanded economic opportunities 13 principally for persons of low and moderate income; and 14 WHEREAS, the HOME program authorized by the HOME Investment Partnerships Act 15 (HOME) was enacted as Title II of the National Affordable Housing Act of 1990, has as its 16 purposes: to expand the supply of decent, affordable housing for low and very-low income 17 families with emphasis on rental housing; build State and local capacity to carry out affordable 18 housing programs, and provide for coordinated assistance to participants in the development of 19 affordable low-income housing; and 20 WHEREAS, CDBG regulations require counties to re-qualify as an Urban County under 21 the CDBG program every three years; and 22 WHEREAS,the execution of this Agreement is necessary to include CITY as a participating 23 unit of general government under COUNTY 's Urban County CDBG and HOME program. 24 NOW THEREFORE, in consideration of the mutual covenants herein set forth and the 25 mutual benefits to be derived therefrom, the parties agree as follows: 26 1. GENERAL. 27 This Agreement gives COUNTY authority to undertake or assist in undertaking 28 activities for Fiscal Years 2000-01, 2001-02, 2002-03, which will be funded from the CDBG 1 - 1 program, the HOME Investment Partnership program, and from any program income generated 2 from the expenditure of such funds. COUNTY and CITY agree to cooperate to undertake or assist 3 in undertaking, community renewal and lower income housing assistance activities, specifically 4 urban renewal and publicly assisted housing. COUNTY is qualified as an "Urban County" under 5 the ACT. CITY, by executing this Agreement, hereby gives notice of its election to participate 6 in an Urban County Community Development Block Grant program, hereinafter referred to as 7 "CDBG programs". 8 By executing this Agreement, CITY understands that it may not apply for grants 9 from appropriations under the Small Cities or State CDBG Programs for fiscal years during the 's CDBG program and that CITY may Urban Count 10 period in which it participates in the County's participate in a HOME program only through the Urban County not a consortium. 12 2. TERM. 13 The term of this Agreement shall be for not less than a period of three (3) years 14 commencing on July 1, 2000 and extending through the federal fiscal years 2002-2003, which 15 ends June 30, 2003, unless an earlier date of termination is fixed by U.S. Department of Housing 16 and Urban Development, hereinafter called HUD, pursuant to ACT. The terms of this Agreement 17 shall remain in effect until the CDBG (and HOME, where applicable) funds and program income 18 received with respect to activities carried out during the three-year qualification period are 19 expended and the funded activities completed, and that the COUNTY nor the CITY may 20 terminate or withdraw from the cooperation Agreement while it remains in effect. 21 3. PREPARATION OF FEDERALLY REQUIRED FUNDING APPLICATIONS. 22 COUNTY, by and through its Economic Development Agency, subject to approval 23 of COUNTY's Board of Supervisors, shall be responsible for preparing and submitting to HUD, 24 in a timely manner those reports and statements required by the ACT and the federal regulations 25 promulgated by HUD to secure entitlement grant funding under the CDBG and HOME program. 26 This duty shall include the preparation and processing of COUNTY Housing, Community and 27 Economic Development Needs Identification Report, Citizen Participation Plan, the County 28 Consolidated Plan, Consolidated Annual Performance and Evaluation Report and other related 2 1 programs which satisfy the application requirements of ACT and its regu lations. 1 2 4. COMPLIANCE WITH FEDERAL STATUTES REGULATIONS AND OTHER 3 APPLICABLE STATUTES REGULATIONS AND ORDINANCES. 4 (a) COUNTY and CITY will comply with the applicable provisions of the ACT 5 and those federal regulations promulgated by HUD pursuant thereto, as the same currently exists 6 or may hereafter be amended. The COUNTY and CITY will take all actions necessary to assure 7 compliance with COUNTY's certifications required by Section 104 (b) of Title I of ACT. 8 COUNTY and CITY will comply with the provisions of the National Environmental Policy Act 9 of 1969, Title VI of the Civil Rights Act of 1964, Title VIII of the Civil Rights Act of 1968, and 10 Title 24 Code of Federal Regulations part 570;the Fair Housing Act;Cranston-Gonzales National 11 Affordable housing Act(Public Law 101-625); Section 109 Title I of the Housing and Community 12 Development Act of 1974 (42 U.S.C.§5309); Executive Order 11063, as amended by Executive 13 Order 12259; Executive Order 11988; the Uniform Relocation Assistance and Real Property 14 Acquisition Policies Act of 1970 (42 U.S.C.§4630, et.seq.) and other federal or state statute or 15 regulation that is applicable to the use of CDBG or HOME Investment Partnerships Act (enacted 16 as Title II of the National Affordable Housing Act of 1990) funds. 17 (b) CITY agrees that CDBG funding for activities in or in support of CITY are 18 prohibited if CITY does not affirmatively further fair housing within its own jurisdiction or 19 impedes COUNTY actions to comply with its fair housing certification. 20 (c) CITY and COUNTY shall meet the citizen participation requirements of 24 21 CFR 570.301 and provide citizens with: 22 1. the estimate of the amount of CDBG funds proposed to be used for 23 activities that will benefit persons of low and moderate income; and 24 2. a plan for minimizing displacement of persons as a result of activities 25 assisted with CDBG funds and to assist persons actually displaced as a result of such activities. 1 26 3. a plan that provides for and encourages citizen participation, with 27 particular emphasis on participation by persons of low and moderate income who are residents 28 of slum and blighted areas and of areas in which funds are proposed to be used, and provides for 3 1 participation of residents in low and moderate income neighborhoods; 2 4. reasonable and timely access to local meetings, information and 3 records relating to the grantee's proposed use of funds, as required by the regulations of the 4 Secretary, and relating to the actual use of funds under the ACT; 5 5• provides for public meetings to obtain citizen views and to respond 6 to proposals and questions at all stages of the community development program, including at 7 least the development of needs, the review of proposed act ivities review of and program 8 performance, which meetings shall be held after adequate notice, at times and locations 9 convenient to potential or actual beneficiaries, and with accommodation for the handicapped; 10 (d) CITY shall develop a community development plan, for the period of this 11 Agreement, that identifies community development and housing needs and specifies both short 12 and long-term community development objectives. 13 (e) CITY certifies, to the best of its knowledge and belief, that: 14 1. No Federal appropriated funds have been paid or will be paid, by 15 or on behalf of the CITY, to any person for influencing or attempting to influence an officer or 16 employee of any agency, a Member of Congress, an officer or employee of Congress, or an 17 employee of a Member of Congress in connection with the awarding of any Federal contract,the 18 making of any Federal grant,the making of any Federal loan,the entering into of any cooperative 19 agreement,and the extension,continuation, renewal,amendment or modification of any Federal 20 contract, grant, loan or cooperative agreement. 21 2. If any funds other than Federally appropriated funds have been paid 22 or will be paid to any person for influencing or attempting to influence an officer or employee 23 of any agency, a Member of Congress, an officer or employee of Congress, or an employee of 24 a Member of Congress in connection with this Federal contract, grant, loan, or cooperative 25 agreement, the undersigned shall complete and submit standard Form-LLL, "Disclosure Form to 26 Report Lobbying", in accordance with its instructions. 27 3. The CITY shall require that the language of this certification be 28 included in the award documents for all subawards at all tiers (including subcontracts, subgrants 4 1 and contracts under grants, loans and cooperative agreements) and that all subrecipients shall 2 certify and disclose accordingly. This certification is a material representation of fact upon which 3 reliance was placed when this transaction was made or entered into. 4 (the 1990 HUD 4 (f) In accordance with Section 519 Public Law 101 14 5 Appropriations Act), the CITY certifies that it has adopted and is enforcing a policy prohibiting 6 the use of excessive force by law enforcement agencies within its jurisdiction against any 7 individuals engaged in non-violent civil rights demonstrations, and that it has adopted and is against physically barring entrance to or exit from a 8 enforcing applicable State and local laws a g 9 facility acilit or location which is the subject of such non-violent civil rights demonstrations within its 10 jurisdiction. 11 5. COMPLIANCE WITH POLICY AND PROGRAM OBIECTIVES. 12 Policy and program objectives as required by applicable federal regulations for 13 the effi cient administration of the CDBG program will be adopted by COUNTY's Board of 14 Supervisors, and COUNTY and CITY will adhere to said policy and program objectives. 15 6. OTHER AGREEMENTS. 16 Pursuant to federal regulations at 24 CFR 570.501(b), CITY is subject to the same 17 re uirements applicable to subrecipients, including the requirement of a written agreement set q 18 forth in federal regulations at 24 CFR 570.503. For each fiscal year during the term of this 19 Agreement, COUNTY and CITY shall enter into a Supplemental Agreement that will have a term 20 coinciding with a Program Year and enumerate the project(s) CITY will implement with its 21 entitlement funds. Said Supplemental Agreement will set forth the time schedule for completion 22 of said project(s) and any funding sources, in addition to entitlem ent funds, that will be used in s . If substantial compliance with the completion schedule, due to 23 completing the prolect schedule for the � be met byCITY, the or uncontrollable circumstances, cannot 24 unforeseen made durrn 25 project(s) may be extended. If substantial progress toward drawdown of funds is not g 26 the term of the Supplemental Agreement,the entitlement funds assoc iated with the project(s) may is iven CITY. COUNTY's decision not ro riate notice g 27 be reprogrammed by COUNTY after app p 28 to extend the completion schedule associated with the project(s) or to reprogram the entitlement - 5 1 funds associated with the project(s) will not excuse CITY from complying with terms of this 2 Agreement. 3 7. DETERMINATION OF PRO ECTS TO BE FUNDED AND DISTRIBUTION 4 OF ENTITLEMENT FUNDS. 5 CITY wi ll prior to the commencement of a Program Year, designate those projects , designation to comply with statutory implement entitlement funds, saidg that it desires to with its 6 g 7 and regulatory provisions governing citizen's participation. Said designation is to be reviewed iseligible' Economic Development Agency to determine project under 8 by the CO UNTY s that the 9 federal regulations for funding and inclusion in the annual Consolidated Plan's Action Plan and 10 consistent with both federal and COUNTY policy governing use of Community Development 11 Block Grant (CDBG) funds. 12 COUNTY's Board of Supervisors will, consistent with Paragraphs 3, 4, 5, 6 and determine the distribution and disposition of all CD BG funds received by 13 7 of this AgrBement, de 14 COUNTY pursuant t to the Act. 15 8. COMMUNITY DEVELOPMENT BL OCK GRANT MANUAL. officers, employees and agents retained by it and 16 CITY warrants that those 1p 7 responsible for implementing those projects funded by CDBG funds have received, reviewed and 18 will follow the Community Development Block Grant Manual that has been prepared by 19 COUNTY and, by this reference, said Manual is incorporated her ein and made a part hereof. 20 9. REAL PROPERTY AC UIRED OR PUBLIC FACILITY CONSTRUCTED WITH 21 CDBG FUNDS. 22 When CDBG funds are used, in whole or in part by CITY to acquire real property 23 or to construct a public facility, CITY will comply with the National Environmental Policy Act of 24 1969 (42 U.S.C. §§4321, et seq.), the California Environmental Quality Act(Cal. Pub. Resources 25 Code §§21000, et seq.), the Uniform Relocation Assistance and Real Property Acquisition 26 Policies Act of 1970 (42 U.S.C. §§4630, et seq.), California Government Code Sections 7260 27 et seq., as those Acts may be amended from time to time and any federal or state regulations 28 issued to implement the aforementioned laws. 6 1 In addition, the following is to occur: 2 (a) Title to the real property shall vest in CITY; 3 (b) the real property will be held by or the constructed facility will be 4 maintained by the CITY until five years after the date that the CITY is no longer participating with 5 the County in the CDBG entitlement program and is no longer considered by HUD to be a part 6 of the Urban County CDBG program. 7 (c) while held by CITY,the real property or the constructed facility is to be used 8 exclusively for the purpose for which acquisition or construction was originally approved by 9 COUNTY ; 10 (d) CITY shall provide timely notice to COUNTY of any action which would 11 result in a modification or change in the use of the real property purchased or improved, in 12 whole or in part with CDBG or HOME funds from that planned at the time of acquisition or 13 improvement, including disposition. 14 (e) CITY shall provide timely notice to citizens and opportunity to comment 15 on any proposed modification or change; 16 (e) Written approval from COUNTY must be secured if the property or the 17 facility is to be put to an alternate use that is or is not consistent with federal regulations 18 governing CDBG funds; 19 (f) Should CITY desire during the five (5) year period to use the real property 20 or the constructed facility for a purpose not consistent with applicable federal regulations 21 governing CDBG funds or to sell the real property or facility, then: 22 (1) If CITY desires to retain title, it will have to reimburse either COUNTY 23 or the federal government an amount that represents the percentage of current fair market value 24 that is identical to the percentage that CDBG funds comprised monies paid to initially acquire 25 the property or construct the facility; or 26 (2) if CITY sells the property or facility or is required to sell the property or 27 facility, CITY is to reimburse either the COUNTY of the federal government an amount that 28 represents the percentage of proceeds realized by the sale that is identical to the percentage that 7 1 CDBG funds comprised monies paid to initially acquire the property or construct the facility. 2 This percentage amount will be calculated after deducting all actual and reasonable cost of sale 3 from the sale proceeds. 4 10. DISPOSITION OF INCOME GENERATED BY THE EXPENDITURE OF CDBG 5 FUNDS. 6 CITY shall inform COUNTY of any income generated by the expenditure of CDBG 7 funds received by CITY from COUNTY. CITY may not retain any program income so generated. 8 Any and all program income shall be returned to the County and may only be used for eligible 9 activities in accordance with all CDBG requirements, including all requirements for citizen 10 participation. 11 COUNTY has the responsibility for monitoring and reporting to HUD on the use 12 of any such program income,thereby requiring appropriate record keeping and reporting by CITY 13 as may be needed and requested by COUNTY. 14 11. TERMINATION. 15 This Agreement may not be terminated by either CITY or COUNTY, nor may the 16 CITY or COUNTY withdraw from this Agreement or any of the terms of this Agreement. 17 12. FORMER AGREEMENTS UTILIZING COMMUNITY DEVELOPMENT BLOCK 18 GRANT FUNDS BETWEEN COUNTY AND CITY. 19 All agreements between CITY and COUNTY regarding the use of CDBG funds for 20 fiscal years 1975-76 through 1999-2000 and any Supplemental Agreements thereunder, shall 21 remain in full force and effect. If the language of this Agreement is in conflict or inconsistent 22 with the terms of any prior said agreements between CITY and COUNTY, the language of this 23 Agreement will be controlling. 24 13. INDEMNIFICATION 25 CITY agrees to indemnify, defend and hold harmless COUNTY and its authorized 26 officers, employees, agents and volunteers from any and all claims, actions, losses, damages, 27 and/or liability arising from CITY acts, errors or omissions and for any costs or expenses incurred 28 by COUNTY on account of any claim therefore, except where such indemnifications is 8 1 prohibited by law. CITY shall promptly notify COUNTY in writing of the occurrence of any such 2 claims, actions, losses, damages, and/or liability. 3 CITY shall indemnify and hold harmless COUNTY against any liability, claims, 4 losses, demands, and actions incurred by COUNTY as a result of the determination by HUD or 5 its successor that activities undertaken by CITY under the program(s)fail to comply with any laws, 6 regulations or policies applicable thereto or that any funds billed by and disbursed to CITY under 7 this Agreement were improperly expended. 8 9 Dated: , 1999 10 ATTEST: 11 GERALD A. MALONEY Clerk of the Board COUNTY OF RIVERSIDE 12 13 By: By: Deputy Chairman, Board of Supervisors 14 15 ATTEST: CITY OF SAN JACINTO 16 17 By: By: City Clerk Chief Executive Officer, Mayor 18 19 COUNTY COUNSEL CERTIFICATION The Office of the County Counsel hereby certifies that the terms and provisions of this 20 Agreement are fully authorized under state and local law and that the Agreement provides full legal authority for the COUNTY to undertake or assist in undertaking essential community 21 development and housing assistance activities specifically urban renewal and publicly assisted housing. 22 WILLIAM C. KATZENSTEIN County Counsel 23 24 By: Deputy 25 26 F:\USERS\CDBG\CW\URBAN\1 COOP0003.wpd 27 28 9 AGENDA ITEM 7 Z- STAFF REPORT TO: Honorable Mayor and City Council Members FROM: Habib MotlagFi, City Engineer DATE: July 1, 1999 SUBJECT: LANDSCAPE MAINTENANCE CONTRACT - BID 99-3 RECOMMENDATION 1. Reject D & J Landscape Bid, and; 2. Negotiate separate contracts with Excel Landscape, Mariposa Enterprises and Andre Landscape for parts or all of the bid items (Schedules A, B & P) Or Reject all bids and readvertise with new scope of work and continue with the existing contract on month to month basis or for one more year Or Increase Parks Division Staff to perform some of the work and contract the remainder. BACKGROUND City Clerk on June 22, 1999, received five bids from interested contractors (please see attached breakdown). As previously reported to you, we were anticipating much higher cost from existing contract due to improved economy and change of the scope of the work. D & J Landscape who were under contract with the City previous to A-1 Landscape is the low bidder. However, their bid is not acceptable since they have not completed all the pertinent information identified in the bid schedules and did not submit their cost for Bid Schedule C, which is intended for initial clean up of the facilities. If we were able to select and negotiate the low bid from the above mentioned contractors, the total annual contract amount would be approximately $303,000.00, which is approximately $130,000.00 above the current contract. As you know, we collect $318,616.00 annually from LLMD assessments, which includes maintenance and water and other utility costs. Other options available to the City are to readvertise with some changes in the scope of work and continue the current contract with A-1 Landscape on a month to month basis and/or increase Parks Division staffing to take care of some of the facilities. I estimate an initial investment of $80,000.00 to purchase trucks and equipment in addition to possible three new employees at an annual cost of $120,000.00 may be required to maintain Schedules A and P (please see attached schedules.) In this case, the low bid to maintain Bid Schedule B is Mariposa Landscape for an annual cost of$216,000.00. Unfortunately, due to limited time available, I was not able to work with the Finance Director, City Manager and City Attorney's office to prepare a more comprehensive report. To supplement the shortfall, the Council always has the option of adding this issue on some future ballot. We can also investigate the feasibility of physical modifying some of the landscape areas in an attempt to reduce maintenance cost. Ken Shaw in his attached letter dated June 23, 1999 is requesting the Council's consideration for extension of their contract with modified scope of work and new terms for an additional year. uMelpu!M IeUOAetwolul al�A Papuawy palael a panuquoo paivac 1aia10 RECEIVED .Jobs Offer Benefits for Success 2587 S. San Jacinto Street J U N 2 5 1999 San Jacinto, CA 92583 CITYMANAGER'S OFFICE (909)929-7173 City of San Jacinto 201 E. Main St. San Jacinto, CA 92583 Mike Hanavan, City Manager Subject: Bid Proposal 99-3 June 23, 1999 Dear Mike, Regarding our phone conversation of 6/23/99, we would like to make the following comments. The bid opening for proposal 99-3 was as you know on 6/22 and it is our understanding that the bids were considerably higher than what Al/JOBS was charging. Based on the option year of the existing contract, Al/JOBS would be interested in meeting with the City. Sincerely, / LJ Ken Shaw c/c Habib Motlagh BID SUMMARY LANDSCAPE MAINTENANCE BID NO. 99-3 At the hour of 2:00 PM on June 22, 1999, the above referenced bids were opened publicly by City Clerk Pamela L. Lee in the presence of Ray Sanchez, Landscape Supervisor, and were read aloud as follows: Excel Landscape Bid Bond - Yes A-$37,851.12 B-$237,268.20 P-$96,328.44 C-$41,369.00 D & J Landscape Bid Bond - Yes A-$42,900.00 B-$126,600.00 P-$51,600.00 C-No Bid Mariposa Horticultural Enterprises Bid Bond - Yes A-$87,600.00 B-$216,204.00 P-$82,116.00 C-$72,450.00 Andre Landscape Bid Bond - Yes A-$44,624.88 B-$246,938.04 P-$48,979.44 C-$103,454.98 California Landscape Maintenance Bid Bond - Yes A-$76,106.52 B-$338,831.52 P-$87,205.80 C-$71,784.18 The bids were released to Habib Motlagh for further evaluation, to be returned to the City Clerk's Office upon completion. June 22, 1999 Pamela L. Lee, City Clerk Received by: June 22, 1999 H bi otlagh City Engineer Bid Schedules CITY OF SAN JACINTO LANDSCAPE MAINTENANCE STANDARD SPECIFICATIONS BIDDER: BIDDERS LICENSE# LICENSE TYPE: BIDDER'S ADDRESS: PHONE#: FAX#: TO THE CITY COUNCIL OF THE CITY OF SAN JACINTO Hereafter referred to as'City' The undersigned, as bidder, declares that the only persons or parties interested in this proposal as principals are those named herein;that this proposal is made without collusion with any other person, form or corporation; that the bidder has carefully examined the specifications herein referred to; and the bidder proposes and agrees this proposal is accepted. that the bidder will enter into contract with the'City' in the form set forth in these specifications,to provide all necessary labor tools, apparatus and other maintenance, and do all the work, furnish all the materials specified in the contract, in the manner therein prescribed, and according to the requirements of the'City' as set forth. The Contractor is aware that the 'City' may award the three (3) sites separately or together. The City may split the work according to company capabilities , references and price. Bid Schedules A, B& P are bid with the understanding that the contractor will be assuming the job site conditions as they have existed during the mandatory pre-bid walk. Schedule C shall include the initial two month maintenance period. The contractor shall assume that key high-profile sites indicated in Schedule'C'will be ready for regular maintenance at the end of the two-month intense restoration period. Bid price in Schedules A& B shall include a 10-month bid price for regular maintenance of high profile sites noted in Bid Schedule C. Schedule C shall include an initial two-month restoration period for these high profile sites. The Contractor is responsible for reviewing all sites and providing square footage measurements of all areas. The Contractor shall not receive additional compensation for any inaccuracies in measurement. BID SCHEDULE A Shrub Bed Area Property Location/ Turf Area (Incl.Shrubs/Trees) Rodent Control TOTAL Description S.F. Mo.Cost/S.F. S.F. Mo.Cost/S.F. S.F. Mo.Cost/S.F. Mo.Cost/S.F. Forecast Homes-N/E corner Ramona Expressway x Eagle Road Lrg Turf Area along Ram Exp east- ward w/adjacent planter, also small planter along Eagle/Country Village Premier Homes-S/E corner Ram Exp x Eagle.Small turf area along Ram Exp w/planter area and small Planter next to block wall on Eagle *Sunny Hills-N/W corner Ram Exp x Eagle. Small turf area and planter on Ram Exp. Planters also on Eagle, Country Village and Gold Sts. Heritage Ranch RV-N/W corner Ram Exp x State(Hwy 79). Entry Planters and median(State),turf Area along Ram Exp west to Chase Street,planter on Chase *Las Brisas-N/W corner Ram Exp x Chase St. Long, narrow turf area w/planter along Ram Exp,small planter on Chase — BE-4 Country Meadows-Skyview Av x Ramona BI-Large turf area on Skyview,planter along Ram BI from Skyview to Windsong Summerchase-Chase x Ram BI Planter bed on Chase to Ram BI west to Windsong Annendale Park-600 blk Idyl!wild Drive-Entry planters and(3)small turf areas. Jacinto West-Sage Ave x Cotton- wood Street-Long,narrow turf areas along Cottonwood to Palm Av south to end of tract,entry planters on Sage,Sycamore,Birch and Fig Avs,small planter at Fig x Sage • Mirasol Palms-Noga St x Cotton- wood. Small turf and planters on Noga entrance,turf and planters at Don Alberto Street entry Horizon Homes-Palm x Cotton- wood. Entry planters on Birch and Sycamore,small turf areas along Palm and on Cottonwood. De Anza St x Main St-This is a small island where these streets cross,it has turf and trees. Ramona BI x Estudillo St-This is a small turf area. bth St Parking Lot-Community parking lot with many small planters 'High Profile Projects—Assume 10 month maintenance period. TOTAL BID FOR SCHEDULE A $ /month x 12 months= $ TOTAL BID FOR SCHEDULE A IN WORDS (12 Months) BID SCHEDULE B Shrub Bed Area Property Location/ Turf Area (Incl.Shrubs/Trees) Rodent Control TOTAL Description S.F. Mo.Cost/S.F. S.F. Mo.Cost/S.F. S.F. ' Mo.Cost/S.F. Mo.Cost/S.F. 'Rancho San Jacinto-Esplanade Av x Hewitt St. RSJ north,center and south areas consist of drainage channels,retention basins,bike lane/walking trail,parkway turf and planters,median planters and(2) Tot-Lots. All areas are landscaped with various trees,shrubs and groundcovers and the basins have large turf areas BF-5 • American Village-N/W corner Esplanade x Hewitt. Senior retire- ment complex,has large turf area along Esplanade and also on Hewitt adjacent planter areas on both,a small median on Esplanade and(2) small entry medians The"Estates"—Arroyo Viejo St x Esplanade. Senior retirement complex,has planter beds along outside east and south walls Ann Arbor-7th St x Vernon Ave. Small entrance planters and median, long,narrow turf area on 7th,also small turf area and planter on Hewitt Montage-Las Rosas Road x Shaver St. Long,narrow planters along Shaver east to Evans St. Mont Valier-Mountain Ave x Rue Pinot Blanc. Small entry planters and planter beds Park Hill Village-Ramona Exp x Hemet St. Long,narrow turf area on Ramona Exp,small turf area and hedge on Hemet St. Esplanade Median-State St to San Jacinto Av. Narrow medians of various lengths wttrees,shrubs and groundcover. 'Ramona Expressway Median- Ram Exp x Main St. Large(wide), median with trees,shrubs and groundcover 'Soboba Village-Soboba Rd x Chabela St. Small entry planters And turf areas,(2)large turf areas And an adjacent slope and a small Planter bed inside complex. Long, 17 wide planter bed on Soboba from east end west to golf course entrance *High Profile Projects—Assume 10 month maintenance period. TOTAL BID FOR SCHEDULE B $ /month x 12 months= $ TOTAL BID FOR SCHEDULE B IN WORDS (12 Months) BF-6 BID SCHEDULE P Shrub Bed Area Property Location/ Turf Area (Incl. Rodent Control Hardscape& Description Shrubs/Trees) Janitorial TOTAL S.F. Mo. S.F. Mo. S.F. Mo. S.F. Mo. Mo.Cost/S.F. Cost/S.F. Cost/S.F. Cost/S.F. Cost/S.F. Hofmann Park(Community Center&Police Department)- Pico St x 6th St-Turf,trees,shrubs Senior rose garden,Gazebo area and parking lot median Druding Park—Ramona BI x Pico. Small park with turf and trees Sallee Park-200 Idyllwild Drive. Large park,turf and trees,picnic shelter,restroom building,pool and play facilities and parking area Mistletoe Park-Main St x Mistletoe Av. Large park,turf and trees,planter beds,Picnic shelter, play equipment Rancho Park-900 Esplanade-In the RSJ development,this park has large turf areas,planters,walk- ways,play facilities&equipment and parking area TOTAL BID FOR SCHEDULE P $ /month x 12 months = $ TOTAL BID FOR SCHEDULE P IN WORDS (12 Months) BID SCHEDULE C The City has designated these sites as high profile sites requiring immediate attention/restoration in addition to the long term maintenance. Initial clean-up shall be defined as: • Within the first two weeks of contract start date, Contractor shall remove all weed growth by hand in groundcover planting beds. • Remove by hand all weed growth in sand play areas,walks and all hardscape. • Remove all debris, dirt,sand, etc.from all drainage'V' gutters,swales and pipes. • Begin broadleaf weed abatement program. Continue for two months in this bid schedule. • Begin rodent control. Continue for two months in this bid schedule for complete eradication. • Roto-till sand in play areas. Bring sand levels up to 2" below top of curb. • Prune all trees and shrubs per specifications. BF-7 • Replant all groundcover areas as required with rooted cuttings at 12"o.c. Also provide 2" layer of shredded bark in all groundcover areas (slopes not exceeding 3:1). • Provide an assessment report of irrigation system (make no repairs)just prior to the end of the two month restoration period. Initial restoration period shall be for two-months. Upon completion of initial restoration to the satisfaction of the contract officer, regular weekly maintenance contract services shall begin in accordance with Schedules A and B. Initial Groundcover Groundcover Total Initial Clean Up Replanting Planting Restoration Property Total S.F. Costs S.F. Cost/S.F. Costs Schedule A: Sunny Hills Las Brisas Schedule B: Rancho San Jacinto Basin 7 Rancho San Jacinto Basin 1 Ramona Exp Median Soboba Village TOTAL BID FOR SCHEDULE C $ (One Time Cost) TOTAL BID FOR SCHEDULE C IN WORDS BF-8 .44 AGENDA 7. 3 STAFF REPORT TO: Honorable Mayor and City Council Members FROM: L. Michael Hanavan, City Manager/Chief of Poli DATE: July 1, 1999 SUBJECT: Voting Machine Technology RECOMMENDATION: 1. Direct staff on action to be taken regarding the Registrar of Voters' proposal to utilize new voting machine technology during the special election on August 24, 1999. 2. Receive City Attorney's verbal report. BACKGROUND: During the June 17, 1999, Council meeting discussion a presentation was made by the Registrar of Voters regarding the use of new voting machine technology for the special election to be held on August 24, 1999. An incentive for the city to use the technology would be a reduction of$7,000 for the cost of the election. Further discussion was held on the possibility of negotiating a further reduction in the election cost due to the city being used as a"guinea pig" for the new technology. Staff was directed to follow up with the Registrar's office to determine if a further reduction was possible. The City Attorney has conducted that follow up and has further information. Attached is a copy of an article from the Press Enterprise that contains further information on the entire issue of the new technology, and some opposition and support of it. FINANCIAL IMPACT: Unknown at this time. Other Dulled Continued Da le Tabled Amended Vote_ Intnrmationat _ JJitndrawn . CII) :, . no CDI-11 .P:2 :. (', ('r c a CI 0 CD -CDs . fD c9 8 w �� o fD ►•s t0 ci)n CD ado -`o b �'551 .e •� CD p 41 o 5 algc°w? co cD w O O3 gq. Dm'n•qi g a RDCfq ry p� 0 0 w 0 .O.w pr. //0 a � _.„,rn'v "" p, w CD CI c • w The Press-Enterprise CD � G a C o O O BALLOTS reactions about changing systems. M 0 �a cD Cr 'Cl ti w = `.. O Councilman Jim Smedley and o Ga o Mayor Debbie Cornett, who are tow E. a° °m' g (Yq • Continued from B-1 being targeted in the recall elec- cn jurisdictions. It's not worth the tion, supported it. w w e g" CD gamble," she said. "If we can save money, it's w iv ,c a ¢ O Townsend,the Riverside County something that we should do," he Q a a cD`<c; Fs 0 F a Cr registrar, argues that there is no said. °+ R' D a 8a•(E 8 7� g ■ risk. The devices have been used Vice Mayor Joan Good and •y. 3 a g a g w o o a E.g ' successfully across the country, Councilman Jim Conner had reser !� .,�°.. and she contends they are error- .g "°(14E N (I.I t: I___ vations. Ci c c c.47. ri c a ,,('c 4 cm proof. S}tch electronic voting machines "Can you ensure that this tech- o < E. o aPo CD have been used for at least 11 years nique is tamper proof? If we're 82.0'Q E En o.c w ^ cD CLI , P in.Such states as Colorado, Louisi- going to be a guinea pig,I think the CD o aoo 4 '" F `D to°• w 0. aria; New Jersey and Nevada. price of $20,000 is too high," Good 0 C o` w d a �� CD The registrar in Clark County, said. a o W8 `D 0; o to Nev. Larry Lomax, said voters Conner questioned the county ='•y = a 'a En•�:=0 have embraced the use of earlier trying it out in an election that a 4 m g i En g o w o w models of Sequoia Pacific's ma- already has been engulfed in con- o � E an 8 rn o 5'. a glib chines in the five years they have troversy. ° ° " o .,q ° o o been in place. He said there is Townsend was ordered byw la) pc. o rn o aCD _ virtually no danger of the system a Superior Court judge to recount failing or of votes being altered. o v ; B p ; o "There's a learning process, but signatures on the petitions to recall �, c o g; a a c a o c� ER I Think that most people like them. Smedley and Cornett after the city 3 c cD g a a g co 0 0°O rn a� Tt)ere's always a vocal minority. clerk was accused of rejecting �,,.10 g ° R co0Some don't trust govern- good ones to prevent the issue from o CD ° o cD iD p m w �• _ peoplegoing to a vote. Townsend's count a o a 'w'o a G " E ° mach period. They don't like the g g (ri w a s cD o a ' w machines because theythink we reversed the results but later was -.— O 57 g' 4 a e� can manipulate the results," he modified after errors were found. 0 oo ..O , o 2 c o,a Fr a Q The judge ended up ruling enough v =•Q o o = rn 0O `D" o CO ;1111:11: _ said. '$ w-o-•1 cD aV Q r. < ... ;Riverside County had a device signatures were gathered to force o cD w c o from Sequoia Pacific at a polling an election. n c a K rb D o a 8 n `D. a _ Q • v 0 ' place in Palm Desert and Sun City Although the county does not `� -< < o w.5 o w utvo ^9 J during the Nov. 3 election to show need San Jacinto's approval to use o goo ; c 0• cD]• w� g 0 0 �+. voters how it works. The unit also the electronic system, Townsend >? " ° p F o O was on display at the Orange said she will not pursue it if the `D a 5•o R c�Q 7o c� P 2 Blossom Festival in Riverside in council objects to it. o 'v o _a cD o 4 g-, `c'o o Q c w �. cD Ro` •c cc �Qril. The council will discuss the �• 0 E. w c Fri'•R' T a ii a FD a:Residents were were asked their opin- system again at its July 1 meeting .ons of the new system and wheth- after staff members have a chance w .•cD b c z; o 0 er they thought the county should to research it more thoroughly. mo°o a =° a switch to it. Of the approximately a.,In o 9 CD E.o o � m fD o CD°Q o majority a O. 300 people prefeorrede it it ovoer, the Susan Thurston can be reached he °'a`D oho h'°w cD e m a 0 v • w A.M paper ballot, Townsend said. by e-mail at sthurston@pe.com pe.com or o p, g < i G?m Ea CD P NV m -, by phone at (909) 654-0564. cD c cD 5 a b Sequoia Pacific has offered to ty a a M g n o o c a.a a a I loan machines to the county for `�D - a ° ? c a < .-• p • San Jacinto's recall election. Five "o a'�o CD a+ ono cD ° �• a a co would be set up at each of the five o Fri' a precincts. �E'- N 8n ca gg, i c� 01 5.0 v4°< v 4 �rZ$ oai6 Townsend told the San Jacinto Egg ., a-+ g , ry n o City Council last week the electron- 0 e ( I m P. R gig o ic,'system would reduce the cost of o o �v A ° ^<o' aoeaoa (oo rill* the recall election from $27,000 to o a a a la) CD cD ?,$20,000.She also said the novelty of c CD �. Ciii) the device could bring more peo- cD �, cD v a a '" '' fD ple to the polls. The election is expected to draw o l e g o o a k K r° o CD less than 30 percent of the 9,000 o En o o a Q �°b registered voters in San Jacinto, ar B !z`` 2 o ' iD qq E down from 75.5 percent in 1992, o !D tr, 2' WD o o a c G �'o when a city election was coupled c ° c"D a J with a presidential vote. W —,,,a, San Jacinto officials had mixed 'o a 3cD a �oguoo ?oo co (" E (,)„," as, a 2 ::.; Y'�:Bi 0 Ng �C o Mo =5nO Eg' = RvG v • oorn � ° "6M5 �.:Dal -Dw° "wo CD (D'<