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Agenda - Agenda Packets - Regular Meeting 5/7/1996
/0 tiro s�,,f7 “7�,�,1S,....,t<r,.,� AGENDA • SAN JACINTO CITY COUNCIL AND THE CITY COUNCIL SITTING AS THE REDEVELOPMENT AGENCY AND INDUSTRIAL DEVELOPMENT AUTHORITY AND THE SAN JACINTO FINANCING AUTHORITY DATE: May 7, 1996 TIME: 6:00 P.M. PLACE: COMMUNITY CENTER 625 SOUTH PICO SAN JACINTO, CALIFORNIA i 1.0 CALL TO ORDER !% Roll Call A l (M)e—.k Prayer of Invocation - Pastor Gordon Houston Pledge of Allegiance 2.0 SPECIAL PRESENTATIONS • 2.1 Plaque of Appreciation to Assembly of God Church for Donation to Police Department of Flashlights and Tape Recorders 2.2 Employee Service Awards (10 Years Kevin Fitzpatrick & Alex Garcia) 2.3 Library Advisory Committee Status Report - Louise Koetters • �,�j 5Q" 2.4 Final Report from Public Safety Financing Committee 2.5 Adoption of Resolution Supporting School Bond Issue � n+4/i,-; // RECOMMENDATION: Adopt Resolution No. 96- in support of Measure "M" - San Jacinto Unified School District School Construction Bond. crreiA2 RESOLUTION NO. 96- �_ v A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, IN SUPPORT OF MEASURE "M" - SAN JACINTO UNIFIED SCHOOL DISTRICT SCHOOL CONSTRUCTION BOND • 1 D0. C �(r�tl/ ret✓tj�ed I-o 40 c• / 1- A'/ ,y L—y ,�e� va��L�ti''°zckk,' ,,,..;' U l cd (1,,t,_ 7. 7 132 -Iv (7�..C..-S D ph, r�..i":r'a ps-- p�, (4,441,2� pY.,,,�1� \,��r t/ " k_ p� _ - ,4sY N, ae• �C, c, Ltd - woti,. l�,. .� If'r v-- / �w l/ Sdw—Good e -54--aC 11,-.( MG.rs Lc fl._ ,�� 3.0 PUBL COMMENTS 4ei.�_ ,o�,,,r ,� ,.,., •.,4._ I'�,�-e: f�,.{,o,k � te)'`, / . _ i 1 „ Any person may address the Council on any subject pertaining to City business not listed 4. a On the agenda, during this portion of the meeting. A limitation of three (3) minutes shall be r Jo., ? -2 set for each person desiring to address the Council. M{✓�� 1 tvly)4 the Redevelopment Agency in joint session with the City Council for the A j, ' onsideration of the following: kp<<� OA lb� Le �� q,-; /4.0 REDEVELOPMENT AGENCY A1911C -t- I 4.1 PUBLIC HEARING - Relocation Plan - Jordan Avenue/Shaver Street Project c.. - McNabb RECOMMENDATION: Direct staff to finalize the relocation plan and submit to the Council for adoption. sej fit ` �4 Adjourn the Redevelopment Agency and continue acting in the capacity of the City Council A, a1) �� for the remainder of the agenda. d-3 5.0 CONSENT CALENDAR - CITY COUNCIL/REDEVELOPMENT AGENCY All matters listed under Consent Calendar are considered to be routine and will be enacted by one motion by the City Council in the form listed. IIThere will be no separate discussion on these items prior to the motion unless members of the City Council, staff or the public requests specified items to be removed and/or discussed. Anyone wishing to discuss a Consent Calendar item should come forward, upon invitation of the Mayor, state their name, address and the Consent Calendar item number. Speakers should limit comments to three (3) minutes. 5.1 Minutes of Regular Meeting of April 2, 1996 RECOMMENDATION: Approve the Minutes of the Regular Meeting of April 2, 1996, as presented. 5.2 Minutes of Special Meeting of April 9, 1996 RECOMMENDATION: Approve the Minutes of the Special Meeting of April 9, 1996, as presented. 5.3 Minutes of Regular Meeting of April 16, 1996 RECOMMENDATION: Approve the Minutes of the Regular Meeting of April 16, 1996, as presented. 2 0 5.4 Minutes of Special Meeting of April 23, 1996 • RECOMMENDATION: Approve the Minutes of the Special Meeting of April 23, 1996, as presented. 5.5 Minutes of Special Meeting of April 24, 1996 RECOMMENDATION: Approve the Minutes of the Special Meeting of April 24, 1996, as presented. 5.6 Treasurer Report - March 1996 RECOMMENDATION: Receive and file. 5.7 Warrant Register Sr`1,; +'�• RECOMMENDATION: Approve warrant numbers 42847 through 43042 dated April 30, 1996 in the amount of $702,880.66 and Payroll check numbers 7161 through 7228 dated March 29, 1996. 5.8 Notice of Completion - Removal of Underground Storage Tanks - Warren Duncan Contracting RECOMMENDATION: Accept the work performed by Warren Duncan Contracting of San Bernardino in removing the City's underground fuel storage tanks at the City Yard. 5.9 Notice of Completion/Change Order - San Jacinto & Third Street • Redevelopment Project RECOMMENDATION: 1. Approve Change Order No. 1, in the amount of $2,059.50. The difference between the approved contract amount and the actual bill is due to the actual material quantities (See Exhibit "A".) Quantity tickets have been presented to the City for payment, and approved by Michael Boulan, Public Works Inspector/Job Superintendent. 2. Accept the Third Street Redevelopment Project installed on the Northeast corner of San Jacinto Avenue and Third Street by Sean Malek Engineering & Construction, Inc. 5.10 Notice of Completion - Ramona Expressway Wideninq RECOMMENDATION: Accept the improvements installed at Ramona Expressway at Chase Street by Roadway Construction. 5.11 Tentative Tract 24922, Third (Final) Extension of Time Application: Donald L. And Lori Ann Morris Location: North side of Seventh Street, West of Palm Avenue RECOMMENDATION: Grant the third and final extension of time for Tentative Tract 24922, to be extended by November 15, 1996. • 3 5.12 Use of Hofmann Park for Christian Concert Ill Approve the request of Calvary Chapel's Just for You Ministries, of Hemet, for the use of Hofmann Park between the hours of 2:00 p.m. and 8:00 p.m. on Saturday, July 13, 1996. 5.13 Adoption of Resolution Declaring Surplus Property RECOMMENDATION: Adopt Resolution No 96- declaring certain property as surplus and authorizing disposal of said property. RESOLUTION NO. 96- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO DECLARING CERTAIN PROPERTY AS SURPLUS AND AUTHORIZING DISPOSAL OF SAID PROPERTY /� END OF CONSENT CALENDAR Motion by: ln'l,c Seconded by: `''/ , to approve consent calendar items 5.1 through 5.13 and adopt Resolution No. 96- 6.0 PUBLIC HEARINGS 6.1 UNADVERTISED - Fee Deferral Program - McNabb • ��,,,k\ RECOMMENDATION: Waive the reading in full and read by title only and �‘ ��� Introduce (First Reading) Ordinance No. Extending the interim development fee waiver/deferral program to June 30, 1997. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, EXTENDING TO JUNE 30, 1997, THE INTERIM FEE AND PAYMENT POLICY SCHEDULE FOR SINGLE FAMILY RESIDENTIAL AND COMMERCIAL/INDUSTRIAL DEVELOPMENT ESTABLISHED BY ORDINANCE NO. 1000, WHICH EXPIRES ON JUNE 30, 1996 7.0 CITY DEPARTMENTS 7.1 Consolidation of City Hall and Community Development Buildings - Wilson RECOMMENDATION: Receive for information and provide direction to staff, 12 A I as appropriate. • 4 7.2 Recision of Conditional Use Permit (CUP) 3-94 - Hults Location: 3.8 Acre North Parking Lot of Mt. San Jacinto College (250 space Co reit) w'II '✓� swap meet) U RECOMMENDATION: Adopt Resolution No. 96- thereby rescinding its prior approval of Conditional Use Permit 3-94. RESOLUTION NO. 96- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO VACATING, ANNULLING AND SETTING ASIDE ITS MITIGATED NEGATIVE DECLARATION AND APPROVAL OF TEMPORARY CONDITIONAL USE PERMIT (CUP) 3-94, PURSUANT TO COURT ORDER 7.3 Bath Well Production Improvement - Graieda 5K1 /4. „-, RECOMMENDATION: Authorize the advertisement for bids to increase production and efficiency at the Bath Well, including the main booster pump, '5 'U and installation of a second smaller booster pump to pick up the low flows. 7.4 Status of the Disabled Access Compliance Program - Hults RECOMMENDATION: Receive and file. / 1 7.5 Lease for Community Development Block Grant (CDBG) Community 1\--of Education Center - Holmes WIP 0 RECOMMENDATION: Approve the Lease for the Community Education Center subject to approval by the County of Riverside on the Expenditure of Funds and authorize Mayor to sign on behalf of the City. 7.6 Financial History for Soboba RDA - 1983-95 - Herrera (from mtg. 2/27/96) RECOMMENDATION: Receive and file. 8.0 MAYOR/COUNCILMEMBER REPORTS/DISCUSSIONS 8.1 Brown Act Violation - Press Enterprise RECOMMENDATION: Reconfirm Council direction to delegate approving AL_-,/ 1f authority to staff for the use of City park March 24, 1996, for political gathering, provided requirements were met. J 8.2 Adhoc Sub-committee Report on Utility Billing Policy on Delinquent Accounts - Solorio-Cornett (from mtq. 4/16/96) RECOMMENDATION: Continue to the Regular Meeting of May 21, 1996. 8.3 City-to-City Recycling Sub-committee Report RECOMMENDATION: Continue to the Regular Meeting of May 21, 1996. 5 8.4 Computer Report - Cornett RECOMMENDATION: Receive oral report. • 9.0 CLOSED SESSION 9.1 Conference with Labor Negotiate, ..ursuant to Government Code Section 54957.6 Agency Negotiator: John Herrera, Lyle Alberg Employee Organization: San Jacinto Police Association, Public Employees of Riverside County (PERC), Management/Confidential 9.2 Conference with Staff, Existing Litigation pursuant to Government Code Section 54956.9 - Case name unspecified to not jeopardize existing settlement negotiations (2 cases) 10.0 ADJOURNMENT Motion by: Seconded: Action: to adjourn. Vote: I, Pamela L. Lee, City Clerk of the City of San Jacinto, do hereby certify that I caused to be posted the foregoing agenda this 2nd day of May, 1996, as required by law. 3 7) 01 eputy City Clerk OP 6 cR .3 For Your InformationcikTL Agenda Item #7 RIVERSIDE CITY AND COUNTY PUBLIC LIBRARY April 18 1996 Administrative Center 3021 Franklin Avenue.Riverside.CA 92507 (909)369-3003 • FAX(909)369-6801 Judith M.Auth. Director To: County Free Library Advisory Committee From: Judith M. Auth Library Direct r Prepared Larry Crilly By: Administrative Services Manager Subject 1996-97 COUNTY LIBRARY PROPOSED BUDGET I. Items expended directly by the County: • $612,459 Administrative Center Building Payment 30,000 Insurance and Accounting Services $642,459 Subtotal II. Preliminary Budget for County Library Costs: $5,815,199 Contract for library services with City of Riverside. See Attachment "A" for details. $6,457,658 Grand Total • 95cflac\itm07-96.apr Attachment "A" COUNTY LIBRARY Proposed 1996-97 Budget • Personnel: Salaries $2,463,007 Benefits 794,097 Total Personnel $3,257,104 Operating: Unprogrammed Funds 613,985 Insurance 33,164 Total Operating $647,149 Library Fund Charges 1,382,292 Net Program Budget $5,286,545 Administration Fee 528,654 TOTAL • $5,815,199 Sources of County Funds for Library Service Fiscal Year 1996-1997 Estimate Dedicated Property Tax $6,041,368 Fines and Fees 250,000 City lease revenue 166,290 Total $6,457,658 • t • t,,e— . . .., . e DTO ,v 4. :;,,,,:q,e + AFRo 47 ) • LIBRARIES ARE LIKE OLD FRIENDS.... u ♦ They are efwey:t there when you needJAGINT°441 k, , ,,i ,, iii, • . — r: ; ' bethem •.1 ISE A FRIEND • They are always ready to help :'4k *.'. t''' .w+R' i Sometime we take them for granted »l: " The Friends Care By: liti �,s, O` Dedicating themselves to establishing a,t:,, :. ;:.'- ,�Q closer relationship with the comninn '' Focusing attention on the services a ` ' V IP resources of the librii` and raisin fd for needs. �� 5 "fir; '*' Generating funds through their used book room at the libra . The money _ rY �; raised is used to purchase subscrip , 'r ..,and books front a list subinitted by , . Y �l. �A library staff. `\ Promoting the Adopt-A-Book program which gives the opportunity to honor£ ':, r friend of loved one by a gift id tht lU s .1`t. 7417 ����`"" ___V.,ft. --, IP. Community outreach with newsle}fie ;}:• -•.., and a speakers bureau which informs• r ivi fteu__ about the many ways in which the it:'" 1 '' can change lives. *' w ;' ;,,•- V\1QS N Sew Y ``:42 i,+ ��� '�� JOIN T pA.�•�It0 PEE �AYIII t library �.�` • _`OSNN�G Friends of the San Jacinto 1`1 I P 165 w. Seventh street San Jacinto, Ca. 92583 • • • • MEMBERSHIP APPLICATION a .tid NAME ADDRESS CITY PHONE Dues are only $10.00 per person annually; $25.00 for clubs/organizations and $1.00 for Students ADDITIONALLY I'LL HELP BY .... Working in the Use Book Room Enlisting new friends members Soliciting gifts and donations Being a member of speakers bureau Other(You specify) • i ! q County Free Library.t wilt Executive Summary IP Executive Summary 1 Riverside County was the fastest growing County in California in 1990. Supported bya portion Lwasp of the property tax dedicated to library service, the County Free Library poised to accomodate growth and provide adequate service. A 1989 building program identified nearly i 200,000 square feet of library space that would be needed to meet the County's Library needs i through 2005. At that time, the Library budget was $7.5 million, of which $1 million was dedicated to new book purchases. The available revenue more than adequately supported the Library resulting in an unexpended balance at the end of each fiscal year (carry-over) which was returned to the County. State actions in FY 1992/93 and FY 1993/94 reduced the dedicated property tax by $4.3 million creating considerable strain on Library services. The reduced revenues necessitated that the Board of Supervisors take a more active role in establishing policies for the provison of County Library services; a role previously delegated to the City of Riverside Board of Library Trustees. The roles and responsibilites of parties to the Library contract (i.e., Board of Supervisors, Board of Library Trustees, Library Administration, County Executive Office, and City Council) became blurred as revenues declined. The Board of Supervisors directed the County Executive Office to conduct an in-depth audit of 0 the County Free Library after notification that a $1. I million deficit was projected for the Library by the end of FY 1995/96. The audit was designed to address Library Budget/Expenditures, Capital Facilities Issues, and the Structure of the County Free Library. Additionally, the audit reviewed the recommendations of the three County Library Task Forces formed to recommend strategies to restore/enhance library services provided by the County Free Library. The audit recommendations revise the current City-County structural relationship to enhance - County oversight of Library budgetary issues and all aspects involving Library policies. Roles of parties responsible for providing library service are clearly defined. -- Utilizing existing revenues, current service levels can be maintained through FY I995/96. Revenues, however, for FY 1996/97 are projected to be between 3 to 13% ($200,000 and $900,000, respectively) less than FY 1995/96. The audit recommendations offer greater efficiencies which may offset reduced revenues. The audit recommendations, corresponding to each section of the report are listed below. Annotated recommendations can be found at the end of each section of the audit report. I i County Free Library Audit E.recutive Summary LRecommendations • Library Budget/Expenditures • Maintain the FY 1995/96 Library b ry budget at the $6.8 million level. • Appropriate 1995/96 Public Library Funds in the amount of$143,500 to the FY 1995/96 Library Budget. • Dissolve the Indio Civic Center Authority and direct the remaining cash balance ($386,555) to be returned to the County Library Fund and applied toward long- term debt service. • Aggressively pursue tenants to occupy the available space at the Library Administrative Center. • Direct the County Executive Office to enter into discussions with participating cities to augment potential service reductions for FY 1996/97. • Appropriate half of the County general funds (S135,000) in the Construction and Land Acquisition fund to be used for book/material purchases. • Revise the organizational structure inherent in the Library Services contract to • allow greater control over policy decisions, and related fiscal impacts. • Manage the Library Services contract on a fixed-price basis to provide greater stability of service levels and spending. • Explore the option of replacing vacated full-time positions with multiple part-time employees. Capital Facilities • Consistent with structural recommendations presented in this report, direct the County General Services Agency and the Executive Office (with support, as requested, from Library Administration ) to negotiate County branch leases with private landlords and municipalities. • Approve opening the County portion of the Palm Desert Multi-agency Library on April 22, 1996 using funds allocated by the City of Palm Desert. • Explore options to move the Highgrove library branch to the planned lighgrove Community Center. • ii County Free Library Audit Executive Summon_ L , . L ■ Pursue Acquisition of land adjacent of the Mayflower Bus Company driveway for full utilization of the Library Administrative Center. I Structure ■ Adopt the proposed organizational structure presented in Exhibit 2 and discussed -- on pages 22-25 of this report. ■ Direct the Executive Office to negotiate a fixed-cost contract with the City of L Riverside Board of Library Trustees for Fiscal Year 1997/98. Task Force Reports • Direct County Executive Office and Library Administration (with assistance of County Counsel) to evaluate library zones as a potential means of providing library service to the Coachella Valley and other areas served by the County Library. • Enhance the current arrangement with the City of Riverside as recommended on page 23 of this report. !..le ■ Direct the County Free Library Advisory Committee (CFLAC) to recommend a minimum level of service for County Free Libraries. • Encourage Library Administration to establish formal arrangements with school districts for the use of students as volunteers. ■ Direct Library Administration to develop a list of automated system services that can be marketed to independent libraries in the County. I I i im iii • County Free Library 'huh( LPage 34 I_ Appendix C • FY 1994/95 Branch Activity Measures Area In Est. Pop. floors New Ref. Desk County Branch Sq. Ft. Served Items Held Open Circulation Borrowers Activity Anza 400 1,500 7,824 15 5,688 0 261 l_ Calimesa 232 9,000 2,231 15 1,395 59 10 LCanyon Lake 1,600 16,000 16,874 20 23.509 382 3.192 Cathedral City 3,825 38,000 48,503 40 92,691 2.330 57.821 Coachella 3,000 25,500 28,315 28 60.815 715 22,766 - Desert Hot Springs 3,500 19.500 40,734 28 68.444 1,408 14.613 Glen Avon 20,000 40,000 51,396 48 93,282 2.257 23,151 Highgrove 1,600 4,000 11,920 20 17,317 245 3.310 Idyllwild 2,600 6,000 21,350 25 41,423 391 2,596 Indio& Bookmobile 20,300 62,000 117,512 40 200,504 2,906 1 1 1,737 La Quinta 2,065 20.500 23,843 28 53,310 749 9.941 el Lake Elsinore 5,200 63,500 53,811 48 132,269 2,507 23,900 Lake Tamarisk 2,400 1,000 7,555 R 19,846 62 1.836 Mecca 2,160 9,500 23,745 20 40,108 354 4.81R Moreno Valley 16,000 157,000 134,549 48 442,427 8,477 186,670 Norco 9,000 26,500 40,639 35 71,419 1,182 12,175 Nuview 800 5,500 16,438 20 15,118 114 3,290 Palm Desert 4,645 35,000 65,832 48 156,082 2,404 - 129,356 Palm Desert CC 2,000 12,000 12,777 20 27,463 678 5,261 Perris ` 20,000 47,000 67,877 46 251.166 7,377 48,582 Robidoux 9,000 36,500 50,153 35 100,123 1,863 50,91i0 San Jacinto 4,400 31,500 32,570 28 52,723 1,061 32,411 Sun City 6,700 29,500 47,225 4R 224,058 2,256 45,045 Temecula 15,380 93,000 RI,895 43 413,425 8,901 11R,592 Thousand Palms 590 5,000 5,962 10 4,603 30 493 Valle Vista 2,500 31,000 35,982 35 84,191 820 37,744 • Other 43,000 31,440 4,220 0 0 0 0 Total 202,897 856,940 1,051,732 835 2,699 66,573 950,689 1 County Free Library:rurhi L rage 3S 11 Appendix U Per Capita Costs by Branch for FY 1995/96 in Descending Order CountyBranch Cost Per Capita Est. Pop. Served Branch Costs [ by Service Area L Lake Tamarisk 1.000 $1 9,626 ` $19.62 Idyllwild 6,000 104,867 17 47 I Perris 47,000 592,616 12.60 Nuview 5,500 63,717 I I.SR Glen Avon 40,000 457,172 1 1 42 Cathedral City 38,000 41 1,934 10 R4. Indio 62,000 630,233 IOIG Palm Desert 35,000 353,139 10.08 • Highgrove 4,000 37,353 'ID Sun� Sun City 29,500 275,364 9.33 Norco 26,500 234,016 8 R3 Palm Desert CC 12,000 103,040 8.58 Mecca 9,500 72,022 7.58 LaQuinta 20,500 145,109 7.07 Temecula 93,000 656,253 7.05 Robidoux 36,500 236,929 6.49 Coachella 25,500 153,165 6.00 Anza 1,500 8.882 5 92 Desert Hot Springs 19,500 115,353 5.91 Moreno Valley 157,000 873,949 5.56 Canyon Lake 16,000 85,988 5.37 San Jacinto 31,500 168,486 5.34 Valle Vista 31,000 128,379 4.14 • Lake Elsinore 63,500 253,680 Calimesa 9,000 22,855 3.99 2.53 Thousand Palms 5,000 11,985 2.37 n County Free Lrhrun•Audrt rage 36 L • L Appendix E L FY 1995/96 Operating Costs by Branch Building Automated Shared Branch Costs System Materials _ Personnel Costs Total Moreno Valley $61,649 $39,447 $288 $505,249 $267,316 $873,949 Temecula 47,614 37,986 327 360.132 210.194 $656.253 Indio 81,948 23,376 6,307 354,703 163,899 630.233 LPenis 84,942 36,525 6,047 290.376 174,726 592.616 Glen Avon 64,676 43,830 291 233,197 115,178 457,172 LCathedral City 64,800 40,908 173 192,542 113,311 411,934 Palm Desert 51,396 16,071 8,837 156,804 120,031 353,139 Sun City 24,942 14,610 103 160,480 75.230 275.364 Lake Elsinore 31,349 14,610 298 111,287 96,137 253,680 Robidoux 33,455 11,688 291 109,172_ Norco 82,323 236,929 • Norco 58,531 10,227 272 99,090 65,896 234.016 San Jacinto 46,171 7,305 165 61,830 53,015 168,486 Coachella 33,868 8,766 120 69,343 41,068 153.165 LLa Quinta 34,836 8,766 120 67,039 34,348 1 145,109 Valle Vista 10,804 8,766 290 61,104 47,415 128,379 LDesert Hot Springs 16,262 10,227 271 37,632 50,962 115,353 Idyllwild 36,609 5,844 102 39,352 22,961 104,867 Palm Desert CC 32,500 2,922 120 43,790 23,708 103,040 Canyon Lake 24,933 4,383 78 32.513 24,081 85,988 Mecca 3,643 7,305 0 36,620 24,454 72,022 1 Nuview 9,818 7,305 18 29,962 16.614 63.717 L_ Highgrove 6,447 4,383 78 12,631 13,814 37,353 Calimesa 1,124 1,461 0 12,430 7,840 22.855 , '_ m.. Lake Tamarisk 3,275 1,461 0 ' 4,810 . 10,081 19,6261 al Thousand Palms 892 1,461 0 2,448 7,093 1 11,895 ! Anza 642 1,461 0 1,739 5,040 8,882 • { Off . Rt` t • i.o � q Larry Parrish tq, �e Riverside County Executive Office County Executive ()I:firer April 16, 1996 Honorable Board of Supervisors County of Riverside 4080 Lemon Street, 14th Floor Riverside, CA 92501 Subject: COUNTY FREE LIBRARY AUDIT Board Members: On October 5, 1995, the Board of Supervisors directed the County Executive Office to conduct an in-depth audit of the County Free Library. The audit was deemed necessary after the Board was informed that a $1.1 million deficit was projected for the Library by the end of FY 1995/96. The FY 1995/96 contract for Library services was approved in June 1995 for $6,846,101 ($2.5 . million less than FY 1994/95). In order to meet the reduced contract amount, 157 personnel were laid off (half the work force) and service levels in branch libraries were reduced 40%. The announcement of a projected $1.1 million deficit prompted the Board to take immediate action to address the overestimation of revenues ($500,000) by eliminating 21 part-time employees and delaying the move of the Palm Desert Library Branch to the Multi-agency Library. The audit was ordered to examine Library expenditures, verify/analyze the remaining deficit, and develop recommendations for viable, long-term cost cutting/cost control options to address the current year problem and ensure that future spending will remain within the authorized contract limit. The audit recommends maintaining the FY 1995/96 budget at the $6.8 million utilizing existing revenues and eliminating the need for further service reductions. The FY 1996/97 revenues available for Library services are projected to be between 3% to 13% ($200,000 and $900,000, respectively) less than the FY 1995/96 amount. Greater efficiencies achieved through implementation of the audit recommendations (e.g., County General Services Agency to negotiate branch leases, replacing vacated full-time positions with multiple part-time positions, etc.) may offset reduced revenues and eliminate the need for further service reductions. Additionally, the audit recommends a revised City-County structural relationship to enhance County oversight of Library budgetary issues and all aspects involving Library policies, as well as clearly defining the roles of parties to the Library contract. • Robert T. Andersen Administrsitive Center 4080 Lemon Street • 12th Floor • Riverside, California 92501 • (909) 275-1100 • FAX (909) 275-I 105 t • . i COUNTY FREE LIBRARY AUDIT , of i ,t{ 4 ♦ au r+�r Rile J ls .26 4 � yrli ., ,;.____,iltra , ,\'• p,,,,...., - °'"rim c���fo.. '14y9, 18q • COUNTY EXECUTIVE OFFICE Larry Parrish County Erecuti ve Officer April 16, 1996 0 f ' L County Free Library Audit roc L 4111 Table of Contents Executive Summary i Introduction I Methodology I Background 2 Library Budget/Expenditures 3 County Free Library Budget 3 Projected Shortfall 7 Recommendations 9 .— Capital Facilities 11 County Library Branches 11 Family Learning Center 12 Library Administrative Center 13 Recommendations 14 • Structure 16 Contract for Library Services 16 Organizational Structure 18 Proposed Organizational Structure for RCCPL 22 Recommendations 24 Library Task Force Reports 25 Desert Library Task Force Recommendations 25 — Central Library Task Force Recommendations 27 West County Library Task Force Recommendations 28 Executive Office Recommendations in Response to Task Force Reports 29 Appendices 31 Documentation Reviewed Appendix A Completed Interviews and Other Observations Appendix B Fiscal Year 1994/95 Branch Activity Measures Appendix C Per Capita Costs by Branch for FY 1995/96 Appendix D Fiscal Year 1995/96 Cost by Branch Appendix E Riverside County Branch Libraries Appendix F County Free Library Audit Executive Sun►n►or• •Executive Summary L Riverside County was the fastest growing County in California in 1990. Supported by a portion Lof the property tax dedicated to library service, the County Free Library was poised to accomodate growth and provide adequate service. A 1989 building program identified nearly 200,000 square feet of library space that would be needed to meet the County's Library needs through 2005. At that time, the Library budget was $7.5 million, of which $1 million was dedicated to new book purchases. The available revenue more than adequately supported the Library resulting in an unexpended balance at the end of each fiscal year (carry-over) which was returned to the County. State actions in FY 1992/93 and FY 1993/94 reduced the dedicated property tax by $4.3 million creating considerable strain on Library services. The reduced revenues necessitated that the Board of Supervisors take a more active role in establishing policies for the provison of County Library services; a role previously delegated to the City of Riverside Board of Library Trustees. The roles and responsibilites of parties to the Library contract (i.e., Board of Supervisors, Board of Library Trustees, Library Administration, County Executive Office, and City Council) became blurred as revenues declined. The Board of Supervisors directed the County Executive Office to conduct an in-depth audit of the County Free Library after notification that a $l. 1 million deficit was projected for the Library by the end of FY 1995/96. The audit was designed to address Library Budget/Expenditures, • Capital Facilities Issues, and the Structure of the County Free Library. Additionally, the audit reviewed the recommendations of the three County Library Task Forces formed to recommend strategies to restore/enhance library services provided by the County Free Library. The audit recommendations revise the current City-County structural relationship to enhance County oversight of Library budgetary issues and all aspects involving Library policies. Roles of parties responsible for providing library service are clearly defined. Utilizing existing revenues, current service levels can be maintained through FY I995/96. Revenues, however, for FY 1996/97 are projected to be between 3 to 13% ($200,000 and $900,000, respectively) less than FY 1995/96. The audit recommendations offer greater efficiencies which may offset reduced revenues. The audit recommendations, corresponding to each section of the report are listed below. Annotated recommendations can be found at the end of each section of the audit report. County Free Library:Audit ExeeumVe Summary Recommendations Library Budget/Expenditures • Maintain the FY 1995/96 Library budget at the $6.8 million level. • Appropriate 1995/96 Public Library Funds in the amount of$143,500 to the FY 1995/96 Library Budget. • Dissolve the Indio Civic Center Authority and direct the remaining cash balance ($386,555) to be returned to the County Library Fund and applied toward long- term debt service. • Aggressively pursue tenants to occupy the available space at the Library Administrative Center. • Direct the County Executive Office to enter into discussions with participating cities to augment potential service reductions for FY 1996/97. • Appropriate half of the County general funds ($135,000) in the Construction and Land Acquisition fund to be used for book/material purchases. • • Revise the organizational structure inherent in the Library Services contract to allow greater control over policy decisions, and related fiscal impacts. • Manage the Library Services contract on a fixed-price basis to provide greater stability of service levels and spending. • Explore the option of replacing vacated full-time positions with multiple part-time employees. Capital Facilities • Consistent with structural recommendations presented in this report, direct the County General Services Agency and the Executive Office (with support, as requested, from Library Administration ) to negotiate County branch leases with private landlords and municipalities. • Approve opening the County portion of the Palm Desert Multi-agency Library on April 22, 1996 using funds allocated by the City of Palm Desert. • Explore options to move the Highgrove library branch to the planned Ilighgrove • Community Center. ii I County Free Lihra t':Iudit Ftecunve Summary L • Pursue Acquisition of land adjacent of the Mayflower Bus Company driveway for 410 full utilization of the Library Administrative Center. Structure • Adopt the proposed organizational structure presented in Exhibit 2 and discussed on pages 22-25 of this report. • Direct the Executive Office to negotiate a fixed-cost contract with the City of L Riverside Board of Library Trustees for Fiscal Year 1997/98. Task Force Reports • Direct County Executive Office and Library Administration (with assistance of County Counsel) to evaluate library zones as a potential means of providing library service to the Coachella Valley and other areas served by the County Library. • • Enhance the current arrangement with the City of Riverside as recommended on page 23 of this report. • Direct the County Free Library Advisory Committee (CFLAC) to recommend a minimum level of service for County Free Libraries. • Encourage Library Administration to establish formal arrangements with school districts for the use of students as volunteers. • Direct Library Administration to develop a list of automated system services that can be marketed to independent libraries in the County. • iii • County Freer Libra►v,t udir • rage ! I 0 Introduction In October 1995, the Board of Supervisors directed the County Executive Office (CEO) to conduct an in-depth audit of the County Free Library. The audit was deemed necessary after the I Board was informed that a $1.1 million deficit was projected for the Library by the end of FY 1995/96. County revenues for the Library for FY 1995/96 were $2.5 million less than FY 1994/95. The City of Riverside had overestimated funds to be carried forward from the prior year by $500,000 and projected expenditures were expected to exceed the budgeted contract amount by $639,000. Immediate action was taken by the Board to address the overestimation of projected revenues by reducing staff($451,000 savings) and delaying the move/opening of the Palm Desert Branch to the Multi-agency Library until July I, 1996 ($50,000 savings). The audit was designed to examine Library expenditures, verify/analyze the remaining deficit (estimated at $639,000), and develop recommendations for viable, long-term cost cutting/cost control options to address the current year problem and ensure that future spending will remain within the authorized contract limit. The scope of the audit was tailored to address: • Library Budget/Expenditures 0 • Capital Facilities Issues • Structure Additionally, the audit evaluated the Library's ability to meet current/future funding and service delivery needs, and opportunities to change/enhance the County's current approach to contract Library services. Methodology The audit entailed a review of various Library and Executive Office files/documents relating to Library operations and expenditures. Additionally, State and County Task Force reports on Libraries were reviewed, as well as evaluations conducted by other California counties. A list of documents reviewed is included as Appendix A. Interviews were conducted with parties to the Library contract (i.e., Board of Supervisors and Board of Library Trustees), County Free Library Advisory Committee (CFLAC) members, Independent Library Districts within Riverside County, and Library Administration. Additionally, California counties organized as City & County Libraries (Stockton-San Joaquin and Santa Cruz) and those formerly organized as City & County Libraries (Napa, Eureka-Humbolt, Auburn- Placer) were interviewed. A list of interviewees is included as Appendix B. ID 1 • County Free Lihr,tm Ada udat rage 2 Background • L The contractual relationship between the County of Riverside and the City of Riverside Board of L Library Trustees for library services has existed since 1911 Originally funded by an annual appropriation by the Board of Supervisors, in 1965 a separate property tax rate was established for the County Free Library (CFL). The unincorporated area and cities electing to be part of the Ltaxing district were subject to the tax. Currently, fifteen cities are part of the CFL. As part of the Inland Library System (Riverside, San Bernardino, Imperial Counties), CFL has a contractual obligation to provide reciprocal borrowing privileges to residents of library jurisdictions. The Library also has a legal requirement to provide basic library service at no charge. All residents within Riverside County are afforded free library service at any library within the County, with the exception of Indian Wells' residents. The City of Indian Wells does not provide library service to its residents and therefore its residents who elect to use a County library are charged an annual fee of$20. The initial impact of Proposition 13 in 1978 on the dedicated library tax was offset by the State- created Special District Augmentation Fund (SDAF). Although not a special district organizationally, CFL is a special district for taxation purposes and was eligible to participate in SDAF. CFL received approximately $2.5 million annually in SDAF. The 1992/93 State Budget required the County of Riverside to contribute $12 million in property • taxes annually to cover shortfalls at the state level. That amount was compounded in FY 1993/94 as the state required the County to shill an additional $66 million (plus growth) annually in property tax revenue to the Educational Revenue Augmentation Fund (ERAF). The County Free Library's contribution to ERAF in FY 1992/93 was $600,000 and $1. 1 million in FY 1993/94. The elimination of SDAF in FY 1993/94 (Chapter 68, Statues of 1993) resulted in an additional $2.5 million annual loss to the Library. The total loss to the Library as a result of ERAF and elimination of SDAF was $4.2 million. The County was granted a one-time credit against its FY 1993/94 ERAF obligation for opting into an alternate method of distributing property taxes (Teeter Plan). This one-time credit allowed the County to similarly augment the FY 1994/95 Library budget with $2.5 million from the County's own General Fund to maintain the level of service while allowing the Library to open two new 20,000 square feet facilities and adjust to a permanent loss of property tax revenues. The one-time nature of the County augmentation meant that the Library would be - - protected from the full impact of the ERAF shill and SDAF elimination until FY 1995/96. The FY 1995/96 contract with the City of Riverside for library services was approved for $6.8 million (reduced from $9.3 million in FY 1994/95). The Board directed Library Administration to reduce monthly expenditures by $200,000 in order to meet the $6.8 million budget. These savings were achieved by cutting the work force in half($150,000 monthly savings) and eliminating the purchase of new materials ($50,000 monthly savings). L' County Free Lihrarv;lrrdir rage 3 L The Board of Supervisors directed the County Executive Office to conduct an audit of CFL in L.• October 1995 after being informed that a projected $1.1 million deficit by the end of FY 1995/96 would require further reductions to Library operations. Library Budget/Expenditures COUNTY FREE LIBRARY BUDGET The County Free Library is funded through three organizations (cost centers) within Fund 193: County Library Operations (Org. 614), Construction and Land Acquisition (Org. 177) and Long Term Debt Service (Org. 814). County Library Operations The Library Operations portion of the budget consists of the contract with the City of Riverside for library operations ($6.8 million for FY 1995/96). The City charges a 10% administrative fee ($622,373 for FY 1995/96) for indirect contract-related services provided by the City to the County (e.g., financial, personnel, property/building, equipment management, legal, administrative, budgetary, etc.). A 1992 audit conducted by Ernst & Young confirmed that 10% was a reasonable charge for the indirect overhead costs. • ,Revenues Revenues for Library operations include dedicated property taxes, Public Library Funds (PLF) provided by the State, fines and fees, and carry over of prior year fund balance. Historically, these revenues have allowed the County to fund the Library at $12 per capita. The reduced level of dedicated property tax available to the Library (as a result of the SDAF elimination and ERAF shift) has reduced expenditures to less than $8 per capita. The City of Riverside funds its libraries at $16 per capita and the statewide average is $18 per capita. Public Library Funds were not included in the FY 1995/96 contract amount pending approval of a waiver for the maintenance of effort requirement for receipt of those funds. (The waiver was granted in March 1996 and the County received $143,500 in Public Library Funds.) The budget did, however, include a carryover balance that was ultimately unrealized (see Projected Shortfall). Expenditures The overall County Free Library contract expenditures for FY 1994/95 and FY 1995/96 are displayed in Table 1. As depicted in Table 1, the Library Contract was reduced nearly 27% (from $9.3 million to $6 8 million) for FY 1995/96. Despite workforce reductions to meet the new budgeted amount, personnel costs account for the largest portion of Library expenditures (nearly 50%). Library Administration recommends replacing vacated full-time positions with multiple part-time employees. This would reduce costs and enhance utilization of employees during peak hours. n County Free Library Audit Page 4 L. The Library has augmented paid personnel utilizing volunteers. On average, 446 volunteers work L3,440 hours per month in branch libraries--the equivalent of approximately 23 full-time positions. Additionally, participants in the Sheriff's Labor Program provide the equivalent of an additional full-time position per month. [� Table l: LibraryOperating Expenditures for FY 1995/96 and FY 1994/95 FY 1994/95 FY 1995/96 Category Total Percent Total Percent Personnel 4,367,725 51.5% 3,086,275 49.590 Building Costs 934,289 1 1% 867,126 13.9% I -- Materials/Equipment 884,589 10.4°'0 32,500 >1% Shared Costs 2,302,464 27.1°'0 1,866,733 30% LAutomated System 371,094 6% Total Operating 8,489,067 100°,'0 6,223,728 100% �— Administrative Fee 848,907 622,373 Library Contract 9,337,974 6,846,101 l__ •1n FY 1994/95,Automated System costs were included in Shared Costs. • Direct building costs include building rental, grounds/janitorial, telephone, electric, gas, water, trash service and other incidentals. These costs comprise nearly 14% of the operating budget in FY 1995/96. As directed by the Board of Supervisors in June 1995, the materials/equipment budget was eliminated to help offset service costs. The materials/equipment budget for FY 1995/96 is less than 1% of the operating budget. The few materials purchased were for new libraries. Shared costs include shared personnel (e.g., administrative staff, cataloging, distribution, drivers, accounting, personnel) and shared operating costs (e.g., building maintenance, repairs, delivery, supplies, cleaning materials, etc.). _. Operating revenues are allocated among branches based on seven activity measures: population served, circulation, reference desk activity, number of registered borrowers, operating hours, building size, and collection size. Branch activity measures are presented in Appendix C. Appendix D displays the per capita cost of providing library service by branch. The costs range from a high of$19.62 in Lake Tamarisk to a low of$2.37 in Thousand Palms. The median per capita cost is $7.58 in Mecca. Although smaller branches appear to be more expensive on a per capita basis, the seven regional libraries (Moreno Valley, Temecula, Indio, Perris, Glen Avon, 4111 Cathedral City and Palm Desert) account for more than half of the total expenditures--nearly $4 million. The operating cost of each branch is presented in descending order in Appendix E. -1 County Free!_ihrn►ti Audit Pape 3 Library Administration favors reducing the number of County library branches and enhancing 110 service in remaining branches with additional staff. Construction and Land Acquisition -- The Construction and Land Acquisition portion of the budget consists of funds allocated by the Board of Supervisors for specific capital library projects. These funds are managed by the County Executive Office. In FY 1995/96, a Library capital budget of$953,274 existed. All funds included in the capital budget are prior year balances carried forward. Table 2 presents the capital budget. Table 2: Library Capital Budget and Funding Sources Capital Project Amount Funding Source Lake Elsinore $51,595 County General Fund Valle Vista 79,000 County General Fund Sun City 30,000 Development Mitigation Fees Temecula 186,780 Library Mitigation Fees 1 Nuview 171,000 Development Mitigation Fees • Glen Avon 100,000 County General Fund Cathedral City 23,436 County General Fund Robidoux 65,000 County General Fund($15,000),Library Mitigation Fees Idyllwild 190,000 Development Mitigation Reserve 56,463 Encumbered from Prior Years TOTAL $953,274 In 1990, the Board of Supervisors approved the use of County general funds ($100,000 each for Districts 1-4) as the local match for participation in the California Library Construction and Renovation Bond Act (Proposition 85) for buildings located in cities served by the County Free Library. Although several cities, in coordination with the County, developed building plans and submitted applications for Proposition 85 funds, Perris and Cathedral City were the only sites awarded funds. Unexpended County general funds remain in various library capital accounts and can be authorized for operating purposes. Development mitigation fees (established by Ordinance 659) are collected from developers to provide capital facilities to mitigate development in an area. Capital library projects are a legitimate use of these funds. Library mitigation fees were established for two areas: Jurupa and Rancho California (Temecula/Murrieta) and can only be used for capital library projects in those specific areas. Count'Free Llbraty Audi • Page 6 L Long-term Debt Service 40 �- The Long-term Debt Service portion of the Library budget includes projects financed through lease-purchase agreements. Currently, two projects are included in this budget: McCandless Library (Indio) and the Library Administrative Center in Riverside. McCandless Library (Indio) The Indio Civic Center (ICC) Authority, a Joint Powers Authority (JPA) between the City of Indio and the County of Riverside, was formed in 1970 for the purpose of constructing and leasing a public library facility. In 1975, the Authority financed the construction of a facility with the use of"1975 Library Lease Revenue Bonds." The Agreement required the County to pay the annual debt service ($131,000), using County Free Library funds, as rent to the Authority. The facility is accounted for as a County asset. In FY 1994/95, the debt service on the McCandless Library was retired. A cash balance of $386,555 remains in the ICC Authority fund. The balance is the result of rent charged over the life of the Agreement. The Authority approved using $95,957 of the cash balance in February 1994 to purchase equipment and $241,000 in May 1995 for Americans with Disabilities Act (ADA) improvements for the McCandless Library. To date, these expenditures have not been made, and these funds remain available. I The balance which exists with the ICC Authority is comprised of County Free Library funds which originated countywide. The trustee of the ICC Authority fund (Bank of America) has requested the County close the trust fund since the bonds/debt service have been paid in full. The balance will be returned to the County Library fund and will become available for countywide library operations during FY 1996/97. The Indio Civic Center Joint Powers Authority agreement provides for a 40-year life of the Authority or retirement of the debt service, whichever comes first. Library Administrative Center The Library Administrative Center on Franklin Avenue in Riverside was financed through the County of Riverside Asset Leasing (CORAL) program in 1993. The Library's annual debt service on the Administrative Center is $614,000. This is partially offset by leased space income of $167,000 annually. Leasing out the unused/underutilized portion of the facility (approximately 27,000 square feet) would further reduce the Library's annual debt payment. The Library Director has requested that Library Administration be moved to a smaller/less expensive facility to reduce the overhead costs. However, without sufficient tenants to cover the debt service payment, the debt service would become a County general fund obligation. -_ • H County Free Library Audit II( Page 7 _ 0 PROJECTED SHORTFALL Fiscal Year 1995/96 In October 1995, Library Administration notified the Executive Office that a $1. I million deficit - was projected by the end of the fiscal year. The projected deficit was the result of the Administration's overestimation of prior year balance ($500,000) and an under estimation of projected budget expenditures ($638,591). Historically, the County contract for library services was approved in April of the contract year (nine months into the contract period). The prior year's spending budget was rolled-over until the new contract was adopted. This allowed the City to confirm the prior year unexpended revenue to be carried forward to the current budget year. Realizing that the Board could not continue to fund the Library at the FY 1994/95 level, the Board approved a $6.8 million (reduced from $9.3 million) contract effective July 1, 1995. This budget included Library Administration's projection of a $500,000 carry-over balance of unspent funds from FY 1994/95. In September 1995, the City completed its year-end accounting and determined that the projected carry-over had been exhausted in the prior fiscal year; thus, the $500,000 was ultimately not available for the FY 1995/96 budget/contract. Additionally, Library Administration projected over expenditures in the amount of$638,591 in 0 FY 1995/96 based on the spending patterns of July, August, and September 1995. That amount also reportedly assumed receipt of additional funding contributions ($150,000) from participating CFL cities to supplement the budgeted amount (although no agreements were in place). Additionally, summer utility bills for new branches and a 10% increase in the annual payment for the automated system contributed to the projected shortfall. The Board of Supervisors took immediate action to address the overestimation of projected revenues by reducing staff($451,000 savings) and delaying the move/opening of the Palm Desert Branch to the Multi-agency Library until July 1, 1996 ($50,000 savings). Subsequently, Library Administration implemented cost cutting measures (e.g., non-renewal of subscriptions, renegotiation of maintenance contracts, etc.) for a savings of$138,591. These savings are projected to allow the Library to operate within the current year $6.8 million budget. Although the Board reduced the expected Libraryrevenues by $500 000 in October 1995, the contract for Library services was not amended to reflect the reduction pending the outcome of _ this audit. Therefore, Library Administration proceeded to spend at the $6.8 million level. A review of the FY 1995/96 beginning fund balance revealed that $342,216 was available and not appropriated in FY 1995/96. The balance available consists of$250,000 in fines and fees and $92,216 of general revenue (property taxes and excess fines and fees). Fines and fees are collected in the current year and appropriated in the following year resulting in an unintended reserve. The general revenue balance is the result of unanticipated revenues in FY 1994/95 (excess fines and fees and property taxes) that were not appropriated. The application of these , • funds reduces the projected FY 1995/96 budget shortfall to $142,784. L County Free Library Audit Page 8 Public Library Funds • Public LibraryFunds (PL F) are allocated by the State based on a Library's foundation program. Originally intended to equal 10 percent of the foundation program, the State does not fully fund L its obligation to local libraries. Riverside County has received on average 20 percent (approximately $200,000 annually) of its entitlement over the last four years. Receipt of PLF is subject to a maintenance-of-effort (Education Code § 18025(d)) which requires that local revenues appropriated to the Library "be equal to at least the amount of local revenues appropriated in the previous fiscal year." In Fiscal Year 1995/96 County Free Library L_ revenues were reduced $2.5 million when one-time revenues were no longer available to offset the ERAF shift and SDAF elimination. The County applied for and was granted a waiver (March 1996) from the maintenance-of-effort provision based on the proportionate loss of County L_ revenue resulting from ERAF. The County received $143,500 in PLF funds for FY 1995/96, which, as previously mentioned, has not been budgeted. Fiscal Year 1996/97 Revenues and Expenditures The projected revenues available for FY 1996/97 Library Contract are $5,923,286 ($.9 million • less than FY 1995/96). The estimate does not project Public Library Funds or a carry over balance from FY 1995/96 (see summary below). Revenues Property Taxes $6,149,455 Public Library Funds 0 Fines and Fees 250,000 Carry Over 0 Lease Income 166,290 lReserve 50.000 $6,615,745 Expenditures Library Contract $5,973,286 Insurance 30,000 Lease Payment 612.459 Total $6,615,745 The Governor's 1996/97 Proposed Budget included an elimination of the maintenance of effort for receiving Public Library Funds. If this proposal is enacted, or if the Library budget is �- maintained at the FY 1995/96 level, an additional $143,500 in Library Funds could be available. • Leasing out the remaining space in the Library Administrative Center would offset a portion of the lease payment and make additional funds available for library operations. • County Free Library Audit Page 9 • Recommendations • Maintain the FY 1995/96 Library budget at the $6.8 million level. Maintaining the Library budget at $6.8 million for FY 1995,96 will continue the ('ounty Library's eligibility for application and receipt of Public Library Funds. Resources to • support this budget are provided in recommendations below. • Appropriate 1995/96 Public Library Funds in the amount of S143,500 to the FY 1995/96 Library budget. The Library was granted a waiver from the maintenance of effort provision for FY 1995/96 and will receive $143,500 in Public Library Funds. ■ Dissolve the Indio Civic Center Authority and direct the remaining cash balance ($386,555) be returned to the County Library Fund and applied toward long-term debt service. The cash balance available in the ICC Authority fund originated from countywide library funds. The amortization schedule for retiring the debt overcharged the County Library and resulted in the remaining balance. The original Agreement did not intend for the • Authority to have jurisdiction over funds remaining after debt retirement. The remaining cash balance was originally intended for debt service and can he used to offset the existing debt service obligation on the Library Administrative Center. On- going reductions in the costs will he achieved as new tenants are found to occupy the facility. • Aggressively pursue tenants to occupy the available space at the Library Administrative Center. Currently 27,000 square feet (representing approximately 60% of the facility) are available in the Administrative building. Leasing out the unused portion of the facility would reduce the Library's contribution to the annual debt service. Discussions are currently underway with the Clerk/Recorder to lease 18,000 square feet on an interim basis. • Direct the County Executive Office to enter discussions with participating cities to augment potential service reductions for FY 1996/97. As demonstrated in the review of revenues and expenditures for FY 1996/97, the projected revenues available for the Library contract are approximately S.9 million less than FY 1995/96. Additional revenue totaling approximately$680,000 may become available if the Library Administrative debt service is offset by the remaining Indio (:'ivic Center cash balance (S386,555), a lease is negotiated for available space in the Library Administrative Center, and a waiver is granted for FY 1996/97 Public Library Funds. • County Free Library Audit rage 10 The additional revenue would increase the Library contract to S6.6 million--$200,000 • less than FY 1995/96. Cities will he encouraged to assume services (e.g.,janitorial, landscaping, etc.) currently provided through the Library budget or make monetary contributions to maintain the current level of service. • Appropriate half of th e County general funds ($135,000) in the Construction and Land Acquisition fund to be used for book/material purchases. The book/materials budget was eliminated in FY 1995/96 to help offset service costs. The appropriation of the identified County general funds will allow some materials to he purchased. • Revise the organizational structure inherent in the Library Services contract to allow greater control over policy decisions, and related fiscal impacts. (See Structure section of this report.) • '__ • Manage the Library Services contract on a fixed-price basis to provide greater stability of service levels and spending. • Explore the option of replacing vacated full-time positions with multiple part-time employees. •Library Administration reports that part-time employees are more flexible and can staff f. branches during peak hours. Cost savings will he achieved by reduced benefits paid to part-time employees. \ V\ \'-)/ 0 0 a7 o% ,\_\\kv.) ) ,/ County'Free Library A udi !'age 11 Capital Facilities LThe County operates 23 branch libraries, three library stations, and one family learning center (see Appendix F for locations). Library Administration staff is housed in a separate facility located on Franklin Avenue in Riverside. COUNTY LIBRARY BRANCEIES The twenty-three county branch libraries occupy approximately 215,897 square feet. Using the national library standard of.5 square foot per capita, an additional 191,705 square feet are needed Lto meet the County's library needs through 2005. Five new libraries have been opened since 1994: Perris, Jurupa, Sun City, Nuview, and Cathedral City. In addition, Palm Desert Multi- Agency Library is completed. Although the County portion was not scheduled to open until July 1996 due to lack of funding, the City of Palm Desert has appropriated $56,000 to enable the Library to open April 22, 1996. Over the past several years, the Library has undertaken an effort to replace leased library facilities with County-owned buildings. Ten years ago there were fourteen libraries in leased quarters compared with eight for the current fiscal year and six proposed for Fiscal Year I996-97 Branch Leases !al The two leases which will terminate on June 30, 1996 are Idyllwild and Palm Desert Country Club. The purchase of a 2,200 square foot building, using Development Mitigation Fees, for Idyllwild will eliminate the $38,000 annual lease payment. The Palm Desert Country Club branch, a 2,000 square foot facility, will be replaced by the Palm Desert Multi-Agency Library. The city of Palm Desert may elect to continue funding this branch solely at its expense. The remaining six leases are summarized in Table 3. Table 3: County Free Library Branch Leases Library Branch Terms* Square Feet Annual Lease Cost Per Sq. Ft. Lease Term Canyon Lake 2 1,600 $17,136 $10 41 6/30/2000 Coachella I 3,000 $27,179 $9.06 6/30/97 La Quints 2 2,065 $27,300 $13.22 6/30/98 Lake Elsinore I 5,200 $10,800 $2.08 Month-to-month Norco I 9,000 $30,335•* $3.37 6/30/2000 San Jacinto 2 4,400 $34,275 $7.79 6/30/96 LieHighgrove 3 1,600 $0 $0 indefinite Mecca 3 2,160 $0 SO indefinite *(1)owned by city, leased from city(2)leased from private landlord(3)owned by county, zero dollar ground lease "The Norco Library lease payment includes repayment for the initial improvements to the facility. .: . . County Free Library Audit Page 12 L All leases are paid on a monthly basis with the exception of San Jacinto which is paid annually in • L advance. Leases are negotiated by the City of Riverside on behalf of the County and are between the City and the owners. All leases have a clause whereby the lease can be canceled if the City of Riverside no longer provides library service to the area (requires 60-day notice). [.- The cost per square foot of leased library facilities ranges from $2.08 to $13.22. These rates are significantly higher than comparable County negotiated leases. A full cost lease (including maintenance, custodial, and utilities) negotiated by the County averages $1 15 per square foot. Maintenance/custodial services and utilities are not included in City negotiated leases and add substantially to the operational costs of leased libraries. Library Administration is in favor of the County negotiating leases for County library branches. L Structural Adequacy L A structural assessment of librarybranch facilities, provided s, p o ided by Library Administration Building Services, reports that the condition of all library branches range from fair to excellent, with the exception of Anza and Highgrove which are in poor condition. The Anza library station serves an estimated population of 1,500. It is housed in a former 1972 11 bookmobile (400 sq. ft.) located in a commercial center. The station is staffed by volunteers and is open 15 hours per week. Last year, the station circulated nearly 6,000 items. The Highgrove Library is a prototype "porta structure" building (1,600 sq ft.) located on ill Highgrove school property on a major avenue in Highgrove. The facility is extremely energy inefficient and is without plumbing. The exterior p o is deteriorated and designated parkingis g8 nonexistent. A new County fire station with an adjacent community center is planned for Highgrove ._ approximately one-fourth mile from the existing library. The new facility will offer ample parking (approximately 60 spaces) as well as an ideal location. Discussions are currently underway with appropriate County officials to determine the availability of space in the center for replacing the existing library with a library station. . A Federal Americans with Disabilities Act (ADA) accessibility study was completed for County owned Library facilities in 1995. The study identified $2 million of improvements needed to make the facilities accessible to the disabled. Immediate measures were taken to make entrances to all County libraries accessible. Additional modifications within the libraries are needed to fully comply with the Act. Library Administration has developed a transition plan and is working with the Executive Office and General Services Agency to identify appropriate funds for the modifications. FAMILY LEARNING CENTER The Family Learning Center, established in 1995, is housed in the former Cathedral City Library0 building. Funded with Federal Library Services and Construction Act (LSCA) funds distributed L• County Free Library Audit Page 13 I through the state, the Learning Center occupies approximately 50% of the 3,825 square foot Llibrary. In partnership with the City of Cathedral City, the Family Learning Center was conceived to serve the population surrounding the former library. Many families in the area are living below the poverty level and speak little or no English. Residents expressed concern that they would no longer have access to Library services without public transportation to the new Library 2.4 miles away. In addition to homework assistance and educational/recreational activities, an out-of- service bookmobile parked adjacent to the Center operates as a library. The City of Cathedral City has expressed interest in either utilizing the remaining 50% of the — facility to house the City's Downtown Association Offices or purchasing the entire building. RCCPL has submitted an application for a second year of grant funding to support continued operation of the Family Learning Center. [__ LIBRARY ADMINISTRATIVE CENTER The Library Administrative Center is a 43,689 square foot structure located on Franklin Avenue in Riverside. The two story facility was purchased/renovated by the County in 1993 when the City of Riverside Central Library was no longer able to adequately house the administrative and 1 • technical functions which support the Library. The original occupancy plan anticipated that Library Administration would occupy the entire building in five to ten years. Currently, Administrative functions utilize 16,000 square feet (approximately 37%) of the facility. 8,000 square feet of which are currently underutilized due to staff reductions. Of the utilized space, 1,600 square feet are used to house the Library's automated computer system and 2,500 square feet is used as a mail room. The County Transportation Department and the City of Riverside lease approximately 9,000 square feet in the facility for storage purposes. Approximately 27,000 square feet of the facility are currently unused (19,000 square feet) or underutilized (8,000 square feet). Initial plans to lease out the unused portion of the building to other county departments or private business did not attract any tenants due to limited parking (72 parking spaces) and insufficient access to the main entrance. Insufficient access to the main entrance is the result of an easement factored into the original purchase of the property. The Mayflower Bus Company uses the easement as a driveway to a rear property generating continuous bus traffic (approximately 600 buses daily) in front of the main entrance causing safety concerns and obstructing its use. County Building Services has attempted to purchase a strip of land (38' by 152') adjacent to the driveway with the intent of exchanging it for the easement closest to the main entrance. The estimated costs for obtaining.the property are $59,500 ($27,000 for property acquisition and __41) $32,500 for improvements). The owners of the property (Price/Nabisco Company) have been reluctant to sell the strip of property since they anticipate selling the entire property in the near future. Nabisco did not respond to an offer to purchase the property in December 1995. Count'Free Lihroty Audsr L1'axe 14 The Library Director has requested that Library Administration be moved to a smaller/less • L expensive facility if sufficient tenants are not obtained to offset the annual debt service payment. The Administrative Center was specifically designed to house the Library's automated computer system. County Information Services has been consulted regarding its ability to house the L Library's automated computer system if the Library were to relocate to another facility. Information Services has indicated that the system can be housed on the 10th Floor of the County Administrative Center for minimal cost. Library Administration would retain the servicing commitment and operation/management of the system. An additional cost savings of approximately $300 to $400 per month could be achieved by eliminating the existing trunk lines L which support the automated system as currently located in the Library Administrative Center. Additionally, Library staff would no longer need to monitor the system as part of their duties. LRecommendations • Consistent with structural recommendations in this report, direct the County General Services Agency and the Executive Office (with support, as requested, from Library Administration) to negotiate County branch leases with private landlords and municipalities. Contract service providers do not typically negotiate leases on behalf of the County. The General Services Agency (as manager of County facilities) and the Executive Office (as Library contract manager) are more appropriate entities to handle County contract negotiations and ensure the negotiated amount can be supported by the Library Contract amount. • Approve opening the County portion of the Palm Desert Multi-agency Library on April 22, 1996 using funds allocated by the City of Palm Desert. The additional funding appropriated by the City of Palm Desert will permit the County portion of the Palm Desert Multi-agency library to be open 48 hours per week through -- June 30, 1996. The appropriation will also continue existing service hours for the Palm Desert Country Club branch through June 30, 1996. • Explore options to move the lighgrove library branch to the planned lighgrove Community Center. The $1.2 million Highgrove Community Center built with County funds (development mitigation fees,fire mitigation, and redevelopment capital improvement funds) will open in October 1996. The current Highgrove Library facility is inefficient and in poor condition. The new Community Center offers an opportunity to replace the existing library with a cost effective library station. • County Free Library Audit Page IS ■ Pursue acquisition of land adjacent to the Mayflower driveway for full utilization of the Library Administrative Center. Insufficient access to the main entrance of the Administrative Center has been a deterrent to attracting potential tenants for the unused portions of this facility. Purchase of the adjacent strip of land, with the intent of exchanging it for the easement abutting the main entrance, will better position the County to offset library expenditures toward debt service on the Administrative facility. L L L L_ i • 1 Country Free Library Audi( LI'oge 16 Structure 1110 CONTR ACT FOR LIBRARY SERVICES LThe Contract for County Free Library Services is an Agreement between the County of Riverside and the Board of Library Trustees of the City of Riverside. The County initially contracted with the City for library services in 1911; the contract has been renewed each year ever since. In 1965, a dedicated property tax was established to fund the County Library. Cities were invited to be part of the taxing district and receive the full services of the County Library. Today, fifleen cities are part of the County Free Library and receive library service as part of the contract with the City of Riverside. The contract is automatically renewed each year if neither party notifies the other, in writing, by April 1 of its intent not to renew the agreement. The contract continues into the succeeding fiscal year under the same terms (funding level) and conditions until a new contract is adopted. The contract does include a 6 month termination provision which may be exercised by either party. Historically, the County contract for library services was approved in April of the contract year (nine months into the contract period) to allow the City to confirm the prior year's unexpended revenue. Realizing that the Board could not continue to fund the Library at the FY 1994/95 level, • the Board approved a new contract in June 1995 effective July 1, 1995. The contract provides for the Trustees to ". . . assume the function of the Riverside County Free Library and furnish direct library loan services at each of the various branches and stations throughout the County . . . " The Trustees agree to furnish library service at a level consistent with funding provided by the County. The FY 1995/96 contract included two amendments. The first amendment to the FY 1995/96 contract requires the Trustees to seek policy direction and approval from the Board of Supervisors in furnishing library services. This change was sought as a result of reduced funding levels (as a result of the State-initiated property tax shill) and requires the Board of Trustees to implement the Board of Supervisors' priorities for library service. The second amendment designates the County as owner of the automated computer system (jointly purchased by the City and County in 1983) if the contract is not renewed. The purchase and all upgrades have been apportioned based on usage/activity. Historically, the cost of the system and upgrades has been split 30% City and 70% County. The amendment requires the County to purchase the City's portion of the computer system if the contract is not renewed. • r! • County Free Library Audit l'age I Roles/Responsibilities of Parties to the Library Contract • Board of Supervisors Historically, the Board of Supervisors (as a party to the Library Contract) has appropriated funds to the Board of Library Trustees/City of Riverside, pursuant to the contract for library services, and delegated to the Board of Library Trustees the provision of library services in County branches. Recent budget reductions have necessitated that the Board of Supervisors take a more active role in establishing policies for the provision of County library services. For example, the Board of Supervisors directed the City to reduce hours at County branches, in lieu of the Library Director's recommendation to close smaller branches to meet the reduced contract amount. The County makes available facilities for use as branch libraries in Desert Hot Springs, Glen Avon, Highgrove, Indio, Lake Tamarisk, Mecca, Moreno Valley, Nuview, Robidoux, Sun City, Temecula, and Valle Vista. Board of Library Trustees The Board of Library Trustees is responsible for furnishing library services at County branches within the budgetary parameters established by the Board of Supervisors. Under this arrangement, all Library personnel in County branches are City of Riverside employees and subject to the City's labor agreement. The Trustees hold the County harmless for any liability that 411 may arise to a third party during the performance of the Agreement. Services provided as part of the contract include furnishing County branches with books and library materials purchased as part of the Agreement and accepting gifts presented to the County Free Library. The Trustees determine the life of the materials and dispose of them when their retention is no longer warranted. Gifts presented to the County for the County Free Library and accepted by the Trustees include monetary donations, books/materials, and items for display (e.g. plaques, art, etc.) in County branches. The contract does not require the Trustees to notify or consult with the Board of Supervisors on the acceptance of gifts, their utilization (if not specified), or placement of donated articles. The Board of Supervisors is rarely informed of gills made to the County Library. County Executive Office staff have been contacted occassionally for resolution of complicated situations surrounding accepted gifts. The Trustees are responsible for filing a claim with the State on behalf of the County for Public Library Funds and remitting any finds received to the County. A statistical report detailing County Free Library expenditures and activity levels must be presented to the Board of Supervisors at the end of the fiscal year. • • 12 County Free Libra'',Audit LPage IS Contract Characteristics Although the Countyof Riverside was established in 1893, County library service was not established until 1911. At that time, the City of Riverside had attracted a progressive librarian who was advancing library service in the City. The City offered to extend those services to the entire County for a fee (a mere $1500). A joint organization in an immense, sparsely populated County made great fiscal sense in 1911. The "sole source" nature of the contract demonstrates the symbiotic relationship that developed over years. L As presently written, the contract appears to be a fixed cost contract (i.e., the contractor performs specified duties/services within the contracted budget amount). It functions, however, as a cost- plus contract (i.e., the City/vendor can request additional funds to perform the agreed upon level of services). The ambiguity of the contract becomes most apparent and troublesome in times of fiscal decline. Part of the problem lies in the broadness of the contract terms. For example, the scope of services in the contract requires the City to "...furnish free library services to County residents through branches and stations..." An agreed upon level of service is not specified in the contract. Therefore, although the Trustees agree to the contracted amount, they are not obligated to a specified level of service and have the option of appealing to the Board of Supervisors for additional funds and/or reducing service levels without breaching the contract. The contract also specifies that the amount of the contract can be increased without formal amendment if additional funds become available during the term of the agreement. Library Administration typically determines the use of such funds, without specific policy direction from the County. To fully exercise the fixed cost intent of the contract, a specific scope of services to be provided by the City should be negotiated and included in the contract prior to its adoption. The adopted contract would articulate the Board of Supervisors' policies and priorities for library service. The contract provides for the Board of Library Trustees to accept gilts presented to the County Free Library. The contract does not require the Trustees to inform or consult with the Board of Supervisors on acceptance of gifts, utilization (if not specified), or placement of donated articles. The Board of Supervisors could express their gratification and ensure that the gifts accepted on behalf of the County Free Library are consistent with their policies/priorities if they were received directly. ORGANIZATIONAL STRUCTURE The County Free Library is organized as a city-county library system. The combined system is called the Riverside City and County Public Library (RCCPL). This city-county arrangement is • currently found in only two other counties: Santa Cruz and San Joaquin. Il_ County Free Library Auchn Page 19 Exhibit 1 displays the organizational structure of the County Free Library In 1995, County • branch libraries were organized into clusters around a regional library. The arrangement facilitates utilization of staff within all libraries in a cluster. The unified nature of the structure means that all employees are employees of the City of Riverside and subject to the City's labor agreement. As reductions in Library staff are made and seniority "bumping" rights are exercised, all the branches in the system (city and county) have the potential to be affected. Additionally, employees are subject to wage increases negotiated with the City. In December 1995, City employees received a 2% wage increase, amounting to $30,000 in increased County library personnel costs. Two additional increases have been negotiated for FY 1996/97: 3% for all employees (including management) effective July 1996 and an additional 2.5% for management effective January 1997. The FY 1996/97 wage increases will amount to an additional $108,000 in personnel costs, but will be offset by a reduction in City retirement contributions. Wage increases are absorbed as part of the operating budget, typically reducing staffing levels. Board of Library Trustees The Riverside City Council appoints the Board of Library Trustees ("Trustees") who must be _ residents of the City of Riverside. They are charged with the administration of City libraries. In addition, the Contract for County Free Library Services assigns the Trustees administration and operation of the County Branch libraries. • Library Director The City Council appoints the City Manager who hires the Library Director subject to the approval of the Trustees. The Library Director annually appears before the Board of Supervisors to advise the County of the level of service which can be provided within the contract amount. An annual accounting of actual expenditures is presented to the Board of Supervisors in October of each year. The Board of Supervisors does not have a role in appointing the Library Director, however, the Director is also referred to as the County Library Director and performs in a quasi-department head role (i.e., participation in department head meetings and other County related events). The implied department head status further blurs the vendor-contractor relationship established through the contract. The Director reports directly to the City Manger and Board of Library Trustees. The City Council, however, must approve all policy decisions. When a policy item is approved by the Board of Supervisors, the Library Director must subsequently receive approval from the Trustees and then the City Council before the policy can be implemented. This tiered process complicates the Director's ability to obtain efficient policy decisions from the appropriate authority. It also places the final authority regarding County Library policies with City. • County Free Library Audit Page 20 • Exhibit 1 Organizational Chart As of June 1995 County Board •� of City CouncB Supervisors County Free Library Advisory — — Board o/ Committee Library Trustees City Manager County Executive Office Library Director Association Direct Contractual Advisory .40 Exhibit 2 Proposed Organizational Structure (for contract purposes) i L_ County Board City of Riverside of Board of Supervisors Library Trustees County Free Library Advisory Committee "',,,,, County Executive Office Library Director Association Direct Contract Administration Advisory • 0 County Free Libr'Qn•Awls( Page 11 L Board of Supervisors The CountyFree Libraryisgoverned go erned by the Board of Supervisors with staff oversight provided by the County Executive Office. The Supervisors appoint five members of the County Free Library Advisory Committee (CFLAC), one from each Supervisorial District. The FY 1995/96 contract included a clause which requires the Trustees to seek policy direction and approval from the Board of Supervisors in furnishing library services. Under this provision, the Board directed Library Administration in FY 1995/96 to reduce hours in all County libraries, in lieu of closing smaller branches, to meet reduced funding availability. County Free Library Advisory Committee CFLAC includes 20 members; five appointed by the Board of Supervisors (one from each Supervisorial District) and one from each participating city. CFLAC's charge is to assist in "forging organizational and policy compromises among the County's diverse regions and communities." CFLAC members meet quarterly to discuss library needs and are responsible for reporting/communicating with their appointing entities. Interviews with CFLAC members found that the majority of members transmit minutes of CFLAC meetings to their appointing entities. However, actual meetings with their appointing entities are infrequent (once or twice per year) and usually informal. CFLAC members view their roles as "advisory," and as an information sharing group. Many members reported that through participation in Library Task Forces the group is evolving into an advocacy role and that more innovative thought is being given to providing/maintaining library service. CFLAC is viewed by Trustees and Library Administration as a liaison between the Board of Supervisors, the participating cities, and the Library Director. They do not directly influence Library policy, rather communicate concerns of their respective libraries. The Blue Ribbon Task Force (April 1995) recommended that CFLAC be strengthened and encouraged to continually evaluate the efficiency, adequacy, and fairness of the system. Refining the Library's overall organizational structure can strengthen CFLAC's role in supporting Countywide library services. Other City-County Libraries Only two other libraries in the state operate as City-County Libraries; Stockton-San Joaquin and Santa Cruz. In Stockton-San Joaquin, the County contracts directly with the City for library services. An intermediary body, such as a Board of Library Trustees, does not exist. The main function of the Board of Supervisors is to allocate/adopt a funding level. The Board does not formally set policy, but does communicate its priorities to the City. •The Santa Cruz Library system is a Joint Powers Authority but operates as a City-County system. In 1988, a Library Oversight Committee was formed, consisting of 2 Board members, 2 City Council members, and 1 citizen to facilitate communication among the parties. Other than I � County Free Lihrar y:1 udii L rage 2 membership on the Oversight Committee, the Board has no formal policy-making authority. The County's policy role is limited to allocating funds for the provision of library services. Former City-County Libraries Sacramento and Auburn-Placer, were formerly organized as City-County Libraries. The County of Sacramento had an operating agreement with the City of Sacramento to provide library service. With the exception of a shared administration and a few joint services (e.g., technical services, bookmobiles, etc.) the two were independent of each other. They used separate budgeting, purchasing and personnel. In 1993, a Joint Powers Agency (JPA) was formed between the City and the County to facilitate a single personnel system and eliminate duplication. The JPA Board comprises five County supervisors and four City Council members. The City, under contract, provides administrative support services (e.g., purchasing, personnel, accounting, etc.) for the JPA. (Both the City and County were given the opportunity to submit proposals on providing administrative support services. The City's proposal offered greater cost efficiencies.) Because the JPA is not limited to providing library services exclusively to the City or County, additional contracts/agreements could be obtained. The County of Sacramento cites the consolidated personnel system and efficiencies of scale as the advantages of the JPA arrangement. They emphasize more effective use of administrative staff under the uniform approach. The two different funding mechanisms, city general fund and dedicated property tax, continue to be inadequate to support the system. The County is considering placing a 1/8 cent sales tax on the ballot. The City of Auburn contracts with the County of Placer for the provision of library services. The County of Placer has provided library service to the unincorporated area, and cities which are part of the County library system, for nearly 100 years. Auburn operated as an independent library and in 1974 began contracting with the County for library services. Funding is inadequate to support the system. The County has been soliciting additional funding and services (e.g., landscaping,janitorial, etc.) from cities in the system. Other County Library Organizational Structures • In addition to the City-County organizational structure, six other County library organizational structures currently exist in California: County General Fund Libraries, Independent Special District Libraries, Joint Powers Authority Libraries, and City Libraries serving entire counties. PROPOSED ORGANIZATIONAL STRUCTURE FOR RCCPL The current organizational relationships for provision of Library service in Riverside County should be streamlined to better position the overall library system to respond to the fiscal and operational challenges ahead. The following proposal has been designed to clearly delineate the policy and operational roles of the County and City, to provide unity of direction, to promote greater interaction between the Executive Office and Library Administration, and to preserve mechanisms for receiving community input regarding the provision of library services. County Free Library.4uclir l'age 23 L Exhibit 2 (on page 20) presents a proposed organizational structure for the Riverside County Free Library. Board of Supervisors The Board of Supervisors would continue to contract directly with the Board of Library Trustees for County library services. Services to be provided by the Trustees within the contract amount would be negotiated and specified (on a fixed-cost basis) in the contract. This approach would confirm the Board of Supervisors as the sole policy making body regarding provision of County library services. Board of Library Trustees For purposes of the contract, the Board of Trustees would function similar to the Board of Directors for a private sector provider. While they would continue to set operating policy for their organization (e.g., service delivery, compliance with the contract), they would not exercise policy authority over the elements of the contract once agreed upon between the County and the City. The Board of Library Trustees would be responsible for providing the agreed upon services within the negotiated contract amount. Providing services based upon a pre-negotiated fixed- price contract would benefit the City by allowing staff to more precisely plan for allocation of resources to meet contract specifications. Service expectations and funding would be clearly . stated in advance, allowing the contract service provider to focus on managing resources to achieve specified outcomes. Executive Office The Executive Office would function as the Board of Supervisors' focal point for managing the contract. Library policy issues would be brought to the attention of the Executive Office (as contract manager). Administrative issues would be handled by the Executive Office, while issues requiring formal policy consideration would be placed on the Board of Supervisors' agenda by the Executive Office. The Executive Office would be made aware of all gifts made to the County Free Library; the Executive Office would place these matters before the Board of Supervisors as appropriate. The Executive Office, rather than the Library Director, would manage policy interaction with cities served by the County Free Library System. Library Director • The Library Director would function as the contract service provider's representative to the County Executive Office (versus a County department head). The Library Director would assist in discussions with County Free Library cities as requested by the Executive Office (as contract manager). • l.J County Free Libra►v.4udit Page 24 L County Free Library Advisory Committee (CFLAC) CFLAC members are liaisons between their appointing entity and the local community on library issues. Historically, CFLAC has communicated policy issues to the Library Director. The proposed structure would streamline that relationship and require CFLAC to advise the Executive Office and Board of Supervisors regarding policy recommendations. The Executive Office could then ensure unity of direction by serving as the sole source of communication of policy direction from the Board of Supervisors to the contract service provider (City). 1 Recommendations ■ Adopt the proposed organizational structure presented in Exhibit 2 (page 20) and discussed on pages 22-24. The proposed organizational structure, displayed in Exhibit 2, will streamline the provision of library services and clearly define the roles and responsibilities of parties to the Library contract. Additionally, the proposed structure will better position the overall library system to respond to fiscal and operational challenges. Interviews with Library Administrative staff have revealed that they, too,favor an approach which streamlines policy decisions. • Direct County Counsel and the Executive Oi iice to negotiate a fixed-cost contract .4110 with the City of Riverside Board of Library Trustees for Fiscal Year 1997/98. A fixed-cost contract will specify the services/duties to be performed within the contracted budgeted amount and confirm rm the Board of Supervisors as the sole policy making body for the provision of library service. However, negotiation of new terms for L_ the library contract will require careful review and consideration by all parties. It is unlikely that this task could be accomplished within the remaining two months of the fiscal year. The additional time will allow County Counsel and the Executive Office to assess services currently being provided by the City of Riverside for inclusion in the contract. Additionally, the City will benefit by being able to more precisely plan for allocation of resources to meet negotiated contract specifications. I [If I • 0 County Free Library Audi► Page :5 f .L Library Task Force Reports • On June 20, 1995, the Board of Supervisors approved the formation of Library Task Forces to formulate and recommend strategies to restore/enhance library services provided by the County Free Library. Recognizing the geographical span and diversity of the County. three task forces were established: Central County (Supervisorial Districts I and 3), West County (Supervisorial District 2 and 5), and the Desert (Supervisorial District 4). The task forces were charged with recommending strategies and funding options suitable to their respective areas in the County. The Task Forces reported back to the Board in March 1996. �._ The recommendations of each Task Force are presented below, followed by County Executive Office comments and/or recommendations, as appropriate. DESERT TASK FORCE RECOMMENDATIONS A full examination of revenue, expenditures, and operations needs to be conducted to determine equity and service needs by area or jurisdiction. This report is an audit of the County Free Library which was ordered by the Board of Supervisors in October 1995. The Library Budget/Expenditures section examines the revenues and expenditures for FY 1995/96 and projections for FY 1996/97. Operations are currently determined by the level of available funding. The audit included a review of County Library • revenue and expenditures from FY 1991/92 through FY 1995/96. The review found no irregularities in the financial practices of the Library. On the contrary, spending cuts have been fully reflective of the impacts from the FY 1993/94 Property Tax Shifl by the state. Full disclosure of Redevelopment Agency (RDA) agreements, in as much as these agreements affect library financing, is mandatory. Library clauses in RDA agreements should be renegotiated, if necessary, to ensure that these RDA contracts are equitable and do not work to the advantage or disadvantage of either the County or the Municipality. Redevelopment Agency agreements are entered into at the time a redevelopment area is- established. Library clauses in redevelopment agreements protect funding for County libraries. As directed by the Board of Supervisors, the County Executive Office will review specific agreements to determine their continued equity. Consideration should be given to library service zones, with the Coachella Valley as one such service zone. All public funds generated within a service zone should be expended within that service zone, with certain exceptions. The concept of library zones could not advance absent a full review and analysis by the County Counsel's office. S L_ County Free Library Audit Page 26 0110 L The Board of Supervisors should provide all jurisdictions contemplating withdrawal from the County Free Library, full disclosure of the consequences of withdrawing, including probable disposition of all library funding sources and assets required for continued library services in those jurisdictions. Each library in the County Free Library system has its own set of unique circumstances. Full • disclosure of the consequences of withdrawal from the system requires review by several County offices (e.g., Auditor, County Counsel, General Services Agency, County Executive Office, etc.) and negotiation with the City contemplating withdrawal. A proposal would then be placed on the Board of Supervisors agenda for formal policy making consideration. Further research on the feasibility of interfacing, sharing, and partnering of school and public library resources is recommended. The Library will continue to explore opportunities to enhance library service through cooperation with schools. The Board of Supervisors should direct a coordinated campaign to the appropriate State and Federal legislators and administrators to restore funds for library services which have been diverted to other areas such as ERAF, fire, and public safety services. • On March 12, 1996, the Board of Supervisors adopted Resolution No. 96-080 requesting that the Governor and State Legislators enact legislation which returns to libraries the revenue lost as a result of ERAF and SDAF elimination. The County Executive Office and the Board's Sacramento representative are charged with advancing the Board's position on restoration and enhancement of library revenues from the state. The public needs to be informed of the various "local" alternatives for future county library funding including: a property tax assessment and sales tax increase. The public should have a voice in what it is willing to pay for library services in the County. The recent Guardino decision issued by the California Supreme Court requires voter approval for the imposition or increase in fees or taxes as set forth in Proposition 62 (Government Code _ § 53273). This decision mandates that the public have a voice in what services they are willing to pay for. The logic and necessity of the County contracting with a municipality or other agency for County Library administrative services needs to be examined. Shared benefits of the present system, if any, (i.e., shared personnel and salaries, bulk buying, etc.) need to be evaluated and publicized. • 1-1 County Free Library Audit rage 27 L The Board of Supervisors should elect to open the administrative contract to competitive • L bidding. The Request for Proposal (RFP) must include specific levels of service, including categories of personnel, hours of service, and technology. The RFP should be developed with input from multiple sources, especially the County Free Library Advisory Committee (CFLAC). The history of the City-County structure is detailed in this audit (please see section on Structure). The Riverside City County Public Library System has existed since 1911. The "sole L ' source" nature of the contract demonstrates the symbiotic relationship that has developed over the years. The audit recommends specifying services to be provided (on a fixed-cost basis) in the contract. This approach will confirm the Board of Supervisors as the sole policy making body regarding provision of County Library services and the Board of Library Trustees as the contract service provider. A thorough analysis of the potential costs and effects of: 1) dissolving the contract with the City of Riverside; 2) contracting with another entity for the provision of library service, or 3) providing Library service directly could be thoroughly examined and presented to the Board of Supervisors if they wish to consider these issues further. The development of a County-wide Library Technology Master Plan is encouraged. A County-wide Library Technology Master Plan would include the utilization of common • technology to link independent libraries, schools, and colleges within the County to expand collections and services. Library Administration will continue working with the University of California, Riverside and the County Office of Education toward a shared database. CENTRAL LIBRARY TASK FORCE RECOMMENDATIONS Support legislation which would authorize a County to place a one-eighth cent sales lax for library service on the ballot. The 1996 County Legislative Platform included support for legislation which allows counties to place a one-eighth cent sales tax for libraries on the ballot. Senator Mello has introduced Senate Bill 1958 which would authorize the Board of Supervisors of a county to impose a one-eighth cent sales tax for up to ten years if the measure is approved by 2/3 affirmative vote in the county. The County of Riverside is on record in support of this measure. L__ Adopt a resolution requiring the State to fund libraries. The Board of Supervisors adopted Resolution No. 96-080 requesting the Governor and the State Legislature to enact legislation to return revenue to libraries lost as a result of ERAF and SDAF elimination. 40 rl County Free Lihro►v.t uJli1 rage 28 L. tipEstablish a committee on joint use of school and public libraries. The Library continues to explore and implement opportunities which enhance cooperation with L schools. The Library is currently discussing joint facilities use with Desert Hot Springs High School and Woodcrest High School. The College of the Desert and Palm Desert Branch Library currently share one building. Establish a foundation for the County Free Library. Foundations have proven valuable in raising funds for special projects and funds for enhancement. They provide an avenue for public involvement and public relations. Foundations and endowments are long-range (30-50 year) funding solutions, however, and would not likely provide short-term results. It should also be noted that successful foundations require on-going costs for staff Establishing a foundation for the County Free Library would require a dedicated revenue source to support its operations, and cannot be recommended at the level envisioned by the Task Force. WEST COUNTY LIBRARY TASK FORCE RECOMMENDATIONS L-- Adopt a resolution requesting the State to fund libraries. The Board of Supervisors adopted Resolution No. 96-080 requesting the Governor and the • State Legislature to enact legislation to return revenue to libraries lost as a result of ERAF and SDAF elimination. Establish a Technical Advisory Task Force to recommend to the Board of Supervisors a minimum level of service for County Free Libraries. County Free Library Advisory Committee (CFLAC) members are appointed by each jurisdiction receiving County Free Library service. They represent the community receiving library service. Utilizing CFLAC to recommend a minimum level of service for County Free Libraries would implement the Blue Ribbon Task Force (April 1995) recommendation that CFLAC be _ strengthened and encouraged to continually evaluate the efficiency, adequacy, and fairness of the system. Develop a student intern program for high school students. The Library has a volunteer program. The student intern program would be an expansion of the current program. A formal arrangement (i.e., high school credit for completed volunteer hours) would facilitate a definite commitment from students. County Free Lihrary.•l udir LPage ?9 L Facilitate the independence of cities-from the County Free Library when appropriate • procedures are followed. Current statues (Government Code § 19104) require a city to notify the Board of Supervisors L prior to January 1 of any year that the city is withdrawing from the County Free Library. The effective date of the withdrawal is January 1 of the succeeding year. A few cities are currently contemplating withdrawal from the County Free Library. However, the cost to operate most city libraries exceeds the amount of library tax collected within the city boundaries. Augmenting available funding has presented a challenge to these cities. The Library can assist cities by providing automated system services for a fee. This will eliminate the necessity of purchasing a separate automated system and will connect the city library with other libraries in the County. Executive Office Recommendations in Response to Task Force Reports • Direct the Executive Office and Library Administration (with the assistance of County Counsel) to evaluate library zones as a potential means of providing library service to the Coachella Valley and other areas served by the County Library. Library zones are a recent idea that have not been afforded a fall evaluation at this • time. • Enhance the current arrangement with the City of Riverside as recommended on pages 22-24 of this report. The contractual arrangement with the City of Riverside can be enhanced through adoption of the proposed organizational structure and adoption of a fixed-cost contract. Additionally, the fixed-cost contract will quantify the services provided should the Board elect to open the administrative contact to competitive bidding in the future. • Direct the County Free Library Advisory Committee (CFLAC) to recommend a minimum level of service for County Free Libraries by January 1, 1997. The current distribution of resources for County Free Libraries is based on a complex formula which incorporates a myriad of factors (e.g., available revenues, circulation, population served, etc.). CFLAC members are close to their local libraries and able to assess the needs and factors which should comprise a minimum level of service. Having the standard available by January 1, 1997 will assist with Library contract negotiations for Fiscal Year 1997/98. • County Free Lahr-my/NA Pant 30 1110 L ■ Encourage Library Administration to establish formal arrangements with school districts for the use of students as volunteers. • Volunteers have become essential to the operation of County libraries. Although L_ volunteers cannot replace paid personnel, the Library has worked diligently to fill the current personnel void with an expanded volunteer base (currently 446 volunteers). A volunteer committee, established in /993, developed job descriptions for various volunteer positions in order to maximize the use of volunteers'abilities. Supervision and scheduling of vohmteers has been assigned to branch managers. LEncouraging the development of a student intern program for high school students will benefit students and enhance the current volunteer base. ■ Direct Library Administration to develop a list of automated system services that can be marketed to independent libraries in the County. This approach can support technological integration among P support g � nr png libraries throughout the • County, as well as helping reduce automation costs for RCCI'L. • • • , • Li County Free Library,trrrhu Lrage 31 • ( Appendix A • Documentation Reviewed ■ Restructuring California Public Libraries - Report and Recommendations State Joint Task Force Report (March 1995) • Public Library Organizations in California Information prepared for the State Joint Task Force 1.— • Blue Ribbon Task Force on Libraries Report County of Riverside Blue Ribbon Committee L— • Library Feasibility Study Riverside County Office of Education ■ Board of Library Trustee Meeting Minutes City of Riverside • County Free Library Advisory Committee (CFLAC) Minutes RCCPL Administration ■ •1995/96 Contract for Library Services County of Riverside ■ Library Statistics ■ Final Report on a Review of Orange County's Public Library Budget Ernest & Young (February 1994) • Serving Through Partnership: a Centennial History of the Riverside City and County Public Library 1888-1988 (1988) ■ Study of Cities and County Library Services County of Monterey • The Forum for Entrepreneurial Libraries - Final Report Snyder Langston (March 1995) County Free Lihran•Audit LPage 32 Appendix 11 L Completed Interviews and Other Observations Board of Supervisors • Bob Buster, First District • John Tavaglione, Second District • Kay Ceniceros, Third District • Roy Wilson, Fourth District L ■ Tom Mullen, Fifth District City of Riverside. Board of Library Trustees �— • Dena Smith, President • Paul Fick, President Pro Tem • Molly Carpenter, Secretary • Linda Dunn • Thomas Martin • David Werner • Michael Reagan County Free Libray Advisory Committee (CFLACI • Catherine Barnes, Second District • Ed Soesman, Norco • Ardis Underwood, Canyon Lake • Julie Winkler, Lake Elsinore • Ella Mae Manor, Palm Desert • Sofia Chavarria, Coachella • David Bradstreet, Moreno Valley • Susan Ellis, Calimesa • Sylvia Coates, Cathedral City • Beverly Haun, Desert Hot Springs • Robert Fliehmann, Perris • Marginia Kelley, Temecula • Jeanne Nelson, Murrieta Library Administration • Judith Auth, Library Director • Irene Liebenberg, Chief of County Public Services • Greg MacDonald, Facilities Manager • Jean Macomber, Automation Coordinator • Kathryn Field, Administrative Analyst • Karen Cramer, Collection Development Coordinator County Free Library/ludo rage 33 L LIndependent Library Districts • Karen Leo, Corona Library Director L ■ Mark Costa, Corona Library Trustee • Joe Waters, Banning Unified School District Library District Trustee • Marie Thompson, Banning Unified School District Library District Director • Frank Lease, City of Hemet Library Trustee • Jo Daugherty, City of Hemet Library Librarian L ■ Henry Weiss, City of Palm Springs Librarian ■ Dr. Charles Monell, City of Rancho Mirage • Tom Johnson, City of Rancho Mirage Librarian Counties Organized as City-County System • Colleen Foster, Stockton-San Joaquin Library Director • Rosa Lee, Stockton-San Joaquin County Budget Analyst • Anne Turner, Santa Cruz Library Director • Pat Bush, Santa Cruz County Budget Analyst Counties Formerly Organized as a City-County System • Elaine Reed, Auburn-Placer • • Janet Larson, Sacramento Assistant Library Director L Other Observations • Tour of Library Administration Headquarters Li County Free Library/I umht Lrage 34 Appendix C FY 1994/95 Branch Activity Measures i Area In Est. Pop. flours New Ref 1)esk County Branch Sq. Ft. Served Items Held Open Circulation Borrowers Activity Anza 400 1,500 7,824 15 5,68R 0 261 I_ Calimesa 232 9,000 2,231 15 1,395 59 14R LCanyon Lake 1,600 16,000 16,874 20 23.509 3142 3.192 Cathedral City 3,825 38,000 48,503 40 92,691 2,330 57,821 (- Coachella 3,000 25,500 28,315 28 60.815 715 22,766 Desert Hot Springs 3,500 19,500 40,734 28 68,444 1,408 14.613 Glen Avon 20,000 40,000 51,396 48 93.282 2.257 23,151_ - Highgrove 1,600 4,000 11,920 20 17,317 245 3,310 Idyllwild 2,600 6,000 21,350 25 41,423 391 2,596 Indio& Bookmobile 20,300 62,000 117,512 40 200,504 2,906 1 1 1.737 AILa Quints 2,065 20,500 23,843 28 53,310 _ 749 9,941 Lake Elsinore 5,200 63,500 53,811 48 132,269 2,507 23,900 Lake Tamarisk 2,400 1,000 7,555 8 19,846 62 1,836 Mecca 2,160 9,500 23,745 20 40,108 354 4,81 R Moreno Valley 16,000 157,000 134,549 48 442,427 8,477 186,670 J Norco 9,000 26,500 40,639 35 71,419 1,182 12,175 Nuview 800 5,500 16,438 20 15,118 114 3,290 Palm Desert 4,645 35,000 65,832 48 156,082 2,404 - 129,356 Palm Desert CC 2,000 12,000 12.777 20 27,463 678 5,261 Perris 20,000 47,000 67,877 46 251,166 7,377 48,5R2 Robidoux 9,000 36,500 50,153 35 100,123 1,863 50,9R0 San Jacinto 4,400 31,500 32,570 28 58,723 1,061 32,411 Sun City 6,700 29,500 47,225 48 224,058 2,256 45,045 Temecula 15,380 93,000 81,895 48 413,425 8,901 11R,592 Thousand Palms 590 5,000 5,962 10 4,603 30 493 Valle Vista 2,500 31,000 35,982 35 84,191 820 37,744 Other 43,000 31,440 4,220 0 0 0 (1 Total 202,897 856,940 1,051,732 835 2,699 66,573 950,689 rP • County Free Library:t►►t& L Page 35 L 0 Appendix I) Per Capita Costs by Branch for FY 1995/96 in Descending Order County Branch I Est. Pop. Served I Branch Costs by St Pern� ea ctce A A rcs L Lake Tamarisk 1,000 $l 9,62G $19G2 ldyllwild 6,000 104,867 , 1747 Perris 47,000 592,616 12.60 Nuview 5,500 63,717 11.58 Glen Avon 40,000 457,172 114 2 Cathedral City 38,000 411,934 10 84 Indio 62,000 630,233 10 16 Palm Desert 35,000 353,139 10.08 Hai ghgrove 4,000 37,353 9.33 4110 Sun City 29,500 275,364 9.33 Norco 26,500 234,016 8 83 Palm Desert CC 12,000 103,040 8.58 Mecca 9,500 72,022 7.58 _LaQuinta 20,500 145,109 7.07 Temecula 93,000 656,253 7 05 Robidoux 36,500 236,929 _ 6 49 Coachella 25,500 153,165 6.00 Anza 1,500 8,882 5 92 Desert Hot Springs 19,500 115,353 5.91 Moreno Valley 157,000 873,949 5 56 Canyon Lake 16,000 85,988 5.37 San Jacinto 31,500 168,486 5.34 'Valle Vista 31,000 128,379 4.14 Lake Elsinore 63,500 253,680 3.99 • Calimesa 9,000 _ 22,855 2.53 Thousand Palms 5,000 11,985 2.37 El County Free Library Audit Page 36 L L Appendix E L FY 1995/96 Operating Costs by Branch Building Automated Shared Branch Costs System Materials Personnel Costs Total Moreno Valley $61,649 $39,447 $288 $505,249 $267,316 $873.949 Temecula 47,614 37,986 327 360,132 210,194 $656.253 Indio 81,948 23,376 6,307 354,703 163,899 630.233 LPerris 84,942 36,525 6,047 290.376 174,726 592,616 Glen Avon 64,676 43,830 291 233,197 115,178 457,172 LCathedral City 64,800 40,908 373 192,542 1 13,31 1 411,934 Palm Desert 51,396 16,071 8,837 156,804 120,031 353,139 Sun City 24,942 14,610 103 160,480 75,230 275,364 Lake Elsinore 31,349 14,610 298 111,287 96,137 253,680 AORobidoux 33,455 11,688 291 . 109,172 82.323 236,929 Norco 58,531 10,227 272 99,090 65.896 234,016 I i_ San Jacinto 46,171 7,305 165 61,830 53,015 I68,486 Coachella 33,868 8,766 120 69,343 41,068 153,165 LLa Quinta 34,836 8,766 120 67,039 34,348 145.109 Valle Vista 10,804 8,766 290 61,104 47,415 128.379 Desert Hot Springs 16,262 10,227 271 37,632 50,962 115,353 Idyllwild 36,609 5,844 102 39,352 22,961 104,867 Palm Desert CC 32,500 2,922 120 43,790 23,70R 103,040 Canyon Lake 24,933 4,383 78 32,513 24,081 R5,988 Mecca 3,643 7,305 0 36,620 24,454 72,022 Nuview 9,818 7,305 18 29,962 16,614 63,717 L_ Highgrove 6,447 4,383 78 12,631 13,814 37.353 Calimesa 1,124 1,461 0 12,430 7,840 22,855 Lake Tamarisk 3,275 1,461 0 4,810 10,081 19,626 Thousand Palms 892 1,461 0 2,448 7,093 11,895 - Anza 642 1,461 0 1,739 5,040 _ 8,882 County Free Lihrrrnr:ludii rage 37 • L. Appendix 17 Riverside County Branch Libraries ANZA STATION LA QUINTA ROBIDOUX 56481 Highway 371 78-080 Calle Estado, Suite 2 5763 Tilton Ave. Anza, CA 92539 La Quinta, CA 92553 Riverside, CA 92509 CALIMESA STATION LAKE ELSINORE SAN JACINTO 908 Park Street 400 W. Graham 165 West 7th Calimesa, CA 92320 Lake Elsinore, CA 92530 San Jacinto, CA 92583 CANYON LAKE LAKE TAMARISK SUN CITY L 31508 Railroad Canyon Rd 43880 Lake Tamarisk Drive 26982 Cherry Hills Blvd Canyon Lake, CA 92587 Desert Center, CA 9239 Sun City, CA 92586 CATHEDRAL CITY MECCA-NORTH SHORE TEMECULA 68-707 E. Palm Canyon 65-250A Coahuilla Street 41000 County Center Drive Mecca, CA 92254 Temecula, CA 92591 Cathedral City, CA 92234 MORENO VALLEY THOUSAND PALMS COACHELLA 25480 Alessandro Boulevard LIBRARY STATION . 1538 7th Street Moreno Valley, CA 92253 72-715 La Canada Way • Coachella, CA 92236 Thousand Palms. CA 92276 NORCO DESERT HOT SPRINGS 3954 Old Ilamner Road VALLE VISTA 11691 West Drive Norco, CA 91760 43975 East Florida Desert Hot Springs, CA Hemet, CA 92544 92240 NUVIEW 29990 Lakeview Road GLEN AVON Nuevo, CA 92567 9244 Galena Street Riverside, CA 92509 PALM DESERT 45-480 Portola HIGHGROVE Palm Desert, CA 92260 690 W. Center Street Highgrove, CA 92507 PALM DESERT COUNTRY CLUB IDYLLWILD 42-065 Washington. Ste. D 54962 Pinecrest Road Palm Desert, CA 92211 Fern Valley, CA 92549 PERRIS INDIO 163 San Jacinto Avenue 200 Civic Center Mall Perris, CA 92570 Indio, CA 92201 • • MEMORANDUM TO: Mayor and Members of the City Council FROM: Laurie Mora, Deputy City Clerk DATE: May 6, 1996 SUBJECT: Agenda Items 2.4 & 7.6 Attached are copies of agenda items 2.4 & 7.6 which were not available at agenda distribution time. • • • PUBLIC SAFETY FINANCE CITIZENS' COMMITTEE FINAL REPORT Staffing Issue#1. Fire Service. Captain Larry Benson of the California Division of Forestry was present to answer questions and provide insight into areas concerning Fire Protection for the City. The following options were discussed: A. Change the rank of staff covering the Fire Department, i.e., currently there are three people covering the station Captain, Engineer, Firefighter- change to Captain and two firefighters at a savings of approximately $23,000 - $25,000 per year. B. Change the number of staff covering the Fire Department from three to two which is what is often used in contract cities covered by CDF, i.e., an engineer and a firefighter and rely on a volunteer for the third position. C. Change to an "all volunteer" fire department in the CDF system. Pay station fee to CDF system and they manage the volunteers to man the station. D. Change to a "Public Safety System" where police and fire are merged and cross trained to • handle both jobs. RECOMMENDATION: REDUCE STAFFING AT FIRE STATION FROM THREE TO TWO PERSONNEL AND BUILD UP THE VOLUNTEER STAFFING TO ASSIST IN MANNING THE STATION. VOTE: THREE NOS - FIVE AYES. Staffing Issue #2. Police Staffing Levels. Chief Holmes reviewed current manning and provided a breakdown of the need for additional police officers and how they might be assigned to benefit the public. After discussion, Chief Holmes indicated that, at the present time, he would be comfortable with a minimum staffing level of 29 sworn police officers (20 patrol, 2 SCAT, 2 Narcotics, 2 Investigations, 3 Administration). RECOMMENDATION: INCREASE STAFFING LEVEL AT POLICE DEPARTMENT TO 29 SWORN OFFICERS. VOTE: EIGHT AYES. • Staffing Issue #3. Volunteer Program - Police Department. A committee member requested a recommendation be made that the city establish a budget for a • volunteer program to help law enforcement. The budget will meet equipment and training needs. RECOMMENDATION: CITY TO SET ASIDE A SUFFICIENT BUDGET AMOUNT TO SUPPORT VOLUNTEER EQUIPMENT AND TRAINING NEEDS. VOTE: EIGHT AYES. Staffing Issue #4. Civilian Staffing Levels - Police Department. Chief Holmes indicated that he anticipates the communications bureau will be consolidated into a joint communications facility by the end of the year with the Cities of Banning and Beaumont which could save the city $100,000-$150,000 per year. Chief reviewed current civilian staffing levels excluding animal control and communications. Chief indicated that the minimum civilian staff at the police department should be eight (2 Records Processors; 2 Secretaries; 1.5 Property Clerks; 1.5 DARE Officers; and 1 Police Service Aide). RECOMMENDATION: CITY INCREASE POLICE CIVILIAN EMPLOYEES TO EIGHT EXCLUDING ANIMAL • CONTROL AND COMMUNICATIONS PERSONNEL. VOTE: EIGHT AYES. Staffing Issue #5. Communications - Police Department. Committee members discussed the current communications center and the options of combining with other cities under JPA or contracting with another communications center for service. It was noted that thought should be given to the benefits of moving excess dispatch staff to other civilian positions within the police department before hiring new staff RECOMMENDATION: CITY PARTICIPATE IN JPA TO COMBINE COMMUNICATIONS WITH THAT OF OTHER CITIES. IF THE JPA IS UNAVAILABLE, CONTRACT COMMUNICATIONS SERVICES WITH ANOTHER AGENCY AND/OR COMPANY. VOTE: EIGHT AYES. Staffing Issue #6. Animal Control Services. Discussion was held on the options of elimination of the ACO position and contracting with outside • agencies for service, moving the ACO function to another department within the city for improved supervision, or keeping ACO under the police department and moving Code Enforcement to the • Police Department with cross training both ACO and Code Enforcement to provide additional coverage in each position. Suggestions were also made by Mike Berkow to enter into an agreement with the California Conservation Corps to provide an individual to assist providing we train the individual in the position. RECOMMENDATION: HIRE FULL TIME ANIMAL CONTROL OFFICER AND FULL TIME CODE ENFORCEMENT OFFICER, MERGE CODE ENFORCEMENT INTO THE POLICE DEPARTMENT, AND PLACE THE ANIMAL CONTROL OFFICER UNDER THE SUPERVISION OF CODE ENFORCEMENT. VOTE: EIGHT AYES. 010O694vv. Funding Issue #1, Code Enforcement Officer. A review of the funding needed to support a Code Enforcement Officer was discussed. RECOMMENDATION: • FUND 25% OF THE CODE ENFORCEMENT OFFICER POSITION OUT OF REDEVELOPMENT FUNDS. APPROXIMATELY $11,691.00 OF SALARY WHICH IS APPROXIMATELY $46,000.00 PER YEAR INCLUDING BENEFITS. VOTE: SIX AYES Funding Issue #2, Utilization of AQMD Funds. A discussion was held on the legality of utilizing AQMD Funds for public safety purposes. Areas considered for this utilization are bike patrol or foot patrol. RECOMMENDATION: USE AQMD FUNDS TOWARDS THE IMPLEMENTATION OF BIKE AND/OR FOOT PATROL. $25,000.00 AVAILABLE FROM AQMD. VOTE: SIX AYES Funding Issue #3, City Water Fees. A discussion was held on the low fee schedule currently in place for the city water department. The committee agreed that minimally the fees should be such that they support the water department 410 completely without affecting the general fund. It was noted that current charges do not allow for equipment replacement or depreciation. Any technological upgrades or replacements costs would have to be funded by the general fund. • RECOMMENDATION: IMMEDIATELY REVIEW THE WATER FEES CURRENTLY BEING CHARGED. CONSIDERATION SHOULD BE GIVEN TO AN INCREASE WHICH WOULD SUPPORT THE WATER DEPARTMENT'S OPERATION WITHOUT ANY NEGATIVE IMPACT ON THE GENERAL FUND. VOTE: SIX AYES Funding Issue #4, Police Department Modular. The committee agreed that the expense of maintaining the two modular at the police department needs to be eliminated as soon as possible. RECOMMENDATION: ARRANGE FOR A MOVE OF THE FIRE DEPARTMENT OR POLICE ADMINISTRATION TO ANOTHER FACILITY AND ELIMINATE THE MODULAR. VOTE: SIX AYES Funding Issue #5, Public Safety Tax. A discussion was held on the currentper capita tax load for •P o the citizens of San Jacinto as compared to the per capita load of a number of surrounding communities. Based on available information, it was apparent that local taxes were somewhat less. It was also evident that our city spent less on public safety than did most of those same communities. The committee concluded that throughout the committee's review of the city's financial situation and the public safety needs addressed, there is little that can be done by means of cutting staffing and/or equipment in order to fund additional public safety personnel. The committee concluded that the council must look to the citizens of the community for additional funding if the citizens want a safer level of public safety services. RECOMMENDATION: COUNCIL CONSIDER ELIMINATING CFD 1, 2, AND 3, AND IMPLEMENT A SPECIAL PUBLIC SAFETY TAX FOR THE ENTIRE CITY. VOTE: FIVE AYES-ONE NO • r. ^"? • STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Bill Marshall, San Jacinto Unified School District Superintendent Via: Lyle W. Alberg, Interim City Manager DATE: May 7, 1996 SUBJECT: Resolution in Support of Measure "M" RECOMMENDATION: Adopt Resolution No. 96- in support of Measure "M" - San Jacinto Unified School District School Construction Bond. BACKGROUND Measure M is a$13,685,000 local school construction bond initiative that will provide vitally needed funds for the San Jacinto Unified School District. These funds will allow the district to focus on needs identified by a parent/community survey conducted last fall. Listed below • are some of the major items that will be provided to students through the passage of Measure M: • Reduce overcrowding by building a new middle school and additional classrooms. • Provide hands-on technology. • Provide cafetoriums. • Meet handicap access requirements and improve security conditions. It is important to point out that with the passage of State Proposition 203 in the March 26, 1996, election, San Jacinto Unified School District will be receiving $5.5 million from the state for the construction of a new middle school. The school district must provide matching funds for this project. It is critical that Measure M pass on the June 4, 1996, special election to provide the matching local funds while the state has money to fund the project. If Measure M passes,the school district will review the facility needs and identify priorities for the types of projects listed above. • RESOLUTION NO. 96- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, IN SUPPORT OF MEASURE 'M'- SAN JACINTO UNIFIED SCHOOL DISTRICT SCHOOL CONSTRUCTION BOND WHEREAS, California's school population is growing by an average of 160,000 students each year creating a need for more classrooms so that students will have an opportunity to learn in an educationally appropriate environment; and WHEREAS, San Jacinto Unified School District's schools are overcrowded. Monte Vista Middle School was built for approximately 485 students, but currently houses 930 students; and WHEREAS, the shortage of classrooms has forced the San Jacinto Unified School District to convert spaces such as electrical supply rooms and a bus garage to classrooms, offices and library facilities; and WHEREAS, the San Jacinto Unified School District has an immediate need for construction of a new middle school; and WHEREAS, the children in our community deserve access to computers and other technology that will prepare them for the work force; and 41111 WHEREAS, many children in our community are going without support facilities such as cafetoriums or up-to-date libraries; and WHEREAS, many buildings and classrooms in the San Jacinto Unified School District are 30+ years old and need new heaters, wiring, plumbing and other security features; and WHEREAS, existing schools in the San Jacinto Unified School District need to be retrofitted for earthquake safety; and WHEREAS, the lack of adequate school facilities within the San Jacinto Unified School District hurts the quality of education in our community; and THEREFORE BE IT RESOLVED, that the San Jacinto City Council supports MEASURE 'M', which is a local school facilities bond on the June 4, 1996 ballot. PASSED AND ADOPTED THIS _ day of , 19_, by the San Jacinto City Council, San Jacinto, California. City Clerk • Mayor 4 • AGENDA ITEM NO. . CITY OF SAN JACINTO STAFF REPORT TO: Honorable Mayor and City Council Members FROM: Brian McNabb, Director of Community Development via Lyle W. Alberg, City Manager DATE: May 7, 1996 SUBJECT: RELOCATION PLAN - JORDAN AVENUE/SHAVER STREET PROJECT RECOMMENDATION Close the public hearing and direct staff to finalize the relocation plan and submit to the Council for adoption. BACKGROUND 111 The thirty (30) day public review period for the subject relocation plan closed without any comments from the general public. We have received initial comments from the County Economic Development Agency (EDA). They include: 1. Rent differential must be paid for 48 months rather than 42 months. 2. A person/department charged with administering the relocation plan must be named. 3. The replacement housing must have affordability covenants. 4. The apartments must be replaced on a one for one basis. We have agreed to make the changes, as appropriate, but have challenged the need for two of these issues. EDA is evaluating our position. Rather than asking the Council to adopt the plan, then modify it in a few weeks, staff recommends the Council close the hearing and direct staff to bring the plan back for adoption when all modifications have been incorporated. CCRPT-96\Relocate.Pln • • STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Pamela L. Lee, City Clerk Via: Lyle W. Alberg, Interim City Manager DATE: May 7, 1996 SUBJECT: Minutes of Regular Meeting of April 2, 1996 RECOMMENDATION: Approve the Minutes of the Regular Meeting of April 2. 1996, as presented. • • • MINUTES SAN JACINTO CITY COUNCIL AND THE CITY COUNCIL SITTING AS THE REDEVELOPMENT AGENCY AND INDUSTRIAL DEVELOPMENT AUTHORITY AND THE SAN JACINTO FINANCING AUTHORITY APRIL 2, 1996 1 .0 CALL TO ORDER The Regular Meeting of the San Jacinto City Council was called to order at 6:20 P.M. by Mayor Conner in the Community Center, 625 South Pico, San Jacinto, California. Present: Councilmembers Cornett, Smedley, Solorio, Williams, and Mayor Conner Absent: None Prayer of Invocation by Pastor R. E. Leeper Pledge of Allegiance was led by Councilmember Williams 2.0 SPECIAL PRESENTATIONS 2.1 10 Year Service Award Presentation by Mayor Conner to Curtiss Curtis with the Police Department 2.2 Employee of the 1st Quarter of 1996 Presentation by Public Works Director Evans to Calvin Helm 3.0 PUBLIC COMMENTS Virgal Woolfolk urged the City to work harder to inform residents, noting the recent building development that began near their tract, unknown to them, although they requested notification from the City. Also requested that the Lobby of the Police Department be reopened, perhaps with volunteers and noted that children and handicapped possibly could not reach the phone in the lobby area. Mr. Woolfolk offered to volunteer to keep the lobby open. Mayor Conner thought the lobby was monitored by the dispatchers with a camera. Requested that the Police Chief look into the matter and check the height of the phone for ADA compliance. At the hour of 6:30 P.M. convened the Redevelopment Agency in joint session with the 5 1 April 2, 1996 •City Council for the consideration of the following: 4.0 REDEVELOPMENT AGENCY 4.1 San Jacinto Redevelopment Agency Relocation Plan for the Jordan Avenue & Shaver Street Residential Rehabilitation Project Senior Planner Hults made a presentation as contained in the staff report submitted to Council, as on file with the City Clerk. In response to Council, advised the relocation affected two residents, and the Cathedral City approach had worked well there. Further, any additional issues would be resolved prior to the commitment of funds. A MOTION was made by Agency Member Williams, seconded by Agency Member Solorio, to accept the Relocation Plan for review and comment within the thirty (30) day period ending May 1 , 1996. Motion carried on a 5-0 vote. At the hour of 6:32 P.M. adjourned the Redevelopment Agency and continued acting in the capacity as the City Council for the remainder of the agenda. 5.0 CONSENT CALENDAR - CITY COUNCIL/REDEVELOPMENT AGENCY • A MOTION was made by Councilmember Smedley, seconded by Councilmember Cornett, to approve the consent calendar as presented, except items 5.1 , 5.3 and 5.7. Motion carried on a 5-0 vote. 5.1 Warrant Register Item pulled from consent calendar for separate discussion and vote. 5.2 Adoption of Ordinance Related to Payment for City Clerk Services Waived the reading in full and read by title only and adopted Ordinance No. 1022 Related to Compensation for City Clerk Services. ORDINANCE NO. 1022 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, REPEALING SECTION 1 OF ORDINANCE 964, AND PERTAINING TO PAYMENT FOR CITY CLERK SERVICES 5.3 Approval of Contract for Services with GFB-Friedrich & Associates, Inc. For Assessment Engineering Services Item pulled from consent calendar for separate discussion and action. 2 April 2, 1996 • 5.4 Adoption of Resolution Initiating the Fiscal Year 1996-97 Annual Update of Landscaping, Lighting, and Park District No. 1 Adopted Resolution No. 96-11 Initiating the Fiscal Year 1996-97 Annual Update of Landscaping, Lighting and Park District No. 1. RESOLUTION NO. 96-11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA INITIATING PROCEEDINGS FOR THE 1996-97 FISCAL YEAR ANNUAL UPDATE OF LANDSCAPING, LIGHTING AND PARK DISTRICT NO. 1; PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972 Ken Brass inquired if the setting of the fees included the LLMD for Soboba Springs (Mountain View Homes), and was advised it did. He was concerned that the cost, the highest in the City at $270 annually, was too high. Further. inquired if the golf course would be included in the assessment share, and was advised they would not. They had also requested, by letter to the City Manager, that staff look at the possibility of a solar system or monitoring of the water system to cut down the costs, and he requested that be followed up on. • Public Works Director Evans clarified that the golf course was not originally in the district due to the lack of benefit. They could not be added to the district without going through the process and agreeing to be annexed. The cost was minimal, $200 monthly approximately. A separate meter could be established for their portion. The entire issue would be addressed in the Engineer's Report. If they did not agree, which he did not suspect would happen, then the City would have to pick up those costs, or the golf course could provide their own maintenance. The Village 4 costs had not been incurred by the City or the district and would begin with the process on the upcoming report. Further, there was no reclaimed water available for irrigation. Mayor Conner noted that the water was provided by EMWD from wells and the river. Mr. Brass noted that the staff had taken great lengths to assure water conservation for the area, utilizing a sophisticated system for forecasting and reading moisture, and wanted to be assured that the golf course would pay their fair share, since the water was the largest cost in the budget, and the cost savings would over many years made the initial higher cost worthwhile. • 3 April 2, 1996 • 5.5 Notice of Completion - Soboba Springs Landscape Improvement Project Accepted the Soboba Springs Landscape Improvements installed by R. K. Allen Landscape Construction. 5.6 Claim - Stafford, Mitchell - File # JS 95-18 Accepted the Application for Leave to File Late Claim pursuant to Government Code Section 911.8, as recommended by the Claims Adjustor, and rejected the claim as presented as recommended by the Claims Adjustor pursuant to Government Code Section 913. 5.7 Approval of Contract - Interim City Manager (Lyle Alberq) Item pulled from consent calendar for separate discussion and action. ITEMS PULLED FROM CONSENT CALENDAR FOR SEPARATE DISCUSSION AND VOTE: 5.1 Warrant Register Councilmember Cornett noted she had reviewed the Attorney bills, which listed detail, and as noted by the Interim City Manager, there was far too much talking to the Attorney. The problem in the past was a lack of policy and each department would phone for direction, to save on the cost of attorneys. Other related bills were case specific. If there was more information requested by Council, staff could pull the detail at a later date and provide it. It was just important to note that the attorney's billed for every quarter hour and such calls needed to be monitored and managed. In response to Council, City Manager Alberg suggested that some of the problem could be addressed by staff consulting each other before making calls to the labor attorney. In the past staff had tried to be very responsive and with the press of business, obtain quick answers, and the result was costly attorney bills. In the future staff would contact him prior to making calls, slowing the activity, and have greater staff discussion and only refer to the attorney for advise when absolutely needed. Did not feel it was necessary to turn the matter into a formal policy. City Attorney Cox, in response to Council inquiry regarding City Attorneys reviewing such bills as a general practice, noted that the past the bills were reviewed by the City Manager. In some agencies, Counsel reviews the outside attorney bills, and on occasion he has done some review on the multi-housing issues and bonds, and on occasion there had been some negotiation on the fees charged. 4 • • April 2, 1996 City Manager Alberg suggested that the bills be reviewed by the user and signed off by them, that way the operating unit would be responsible for those costs and gain better control over it. He would first like the opportunity to address the matter as he identified earlier. Councilmember Cornett suggested that perhaps not all the costs were general fund and perhaps a review of the City Attorney job description would gain better management of the expenses. Councilmember Smedley was surprised that the City Attorney did not exercise more control on the billing review and would like to see a process in place to know where the fees were going and who was approving them. City Manager Alberg suggested the advise of the City Attorney could be obtained to determine the parameters of such a review and what was acceptable. and true the responsibility should be with the City Attorney. Clarifying another issue for Council, noted there were two separate attorneys on what seemed to be the same case, but one was a personnel issue and the other a civil matter. RECOMMENDATION: Approve warrant numbers 42650 through 42766 dated March 31, 1996 in the amount of $238,327.22 and Payroll check numbers 7022 through 7099 dated March 1, 1996. 5.3 Approval of Contract for Services with GFB-Friedrich & Associates, Inc. For Assessment Engineering Services Public Works Director Evans clarified that the prior year the Engineering firm changed due to the proposed cost. However, there were numerous errors made and staff was recommending going back to the original firm, who did a much better job. Councilmember Solorio felt if that were the case it should have been noted in the staff report to clarify the recommendation offered to Council. RECOMMENDATION: Approve the Contract for Services with GFB-Friedrich & Associates for Lighting, Landscaping and Park Maintenance Assessment Engineering Services. A MOTION was made by Councilmember Cornett, seconded by Councilmember Smedley to approve the staff recommendations on consent calendar items 5.1 and 5.2 as presented. Motion carried on a 5-0 vote. • 5 April 2, 1996 Some confusion arose on the vote, and which items had been approved. It was noted that item 5.4 was previously approved by Council. 5.7 Approval of Contract - Interim City Manager Councilmember Cornett was concerned that the scope of services, an attachment to the agreement, was not provided with the contract. That was what the Council had attempted to determine the previous week, and she could not support approval without the scope of services identified. City Attorney Cox noted that the attachment was the same as the attachment from the last time the matter was on the agenda, and it was actually the City Manager job description. Councilmember Cornett noted that had been provided by the City Clerk as a handout, but she had not had the opportunity to review it, and the Council still needed to set the priorities and program of work for the interim. Councilmember Williams indicated that the job description was well known, but if the intent was to establish an all inclusive program of work from A to Z, did not see that as a barrier to approving the basic contract based on the job description, and then Council could all agree to go back and establish the program of work. Councilmember Cornett noted the job description was for the previous City Manager and was from 1987 and it did not apply in this case. Council needed to prioritize the work for the next six months, as they attempted to do the prior week. Councilmember Solorio thought Ms. Cornett's point was well taken. However, thought all Council would like the City Manager's work to be on an at will basis with Council direction, which could be changed at any time. Councilmember Cornett did not believe that all the Council was together on any given day, and the City Manager had been on board for a month, and it was not fair to not obtain a Council consensus on the program of work, he was not here to just babysit staff. He needed direction from Council and approval of the program of work. Councilmember Williams saw it as two separate issues. Later on the agenda there would be a program of work, which would be part and parcel to the whole program. He preferred to get approval on the question of the 6 • April 2, 1996 contract, and then address the other questions regarding section 3.0.1 on compensation, as discussed at previous meetings. He did not see the workmen's compensation and FICA issues that were discussed in what was presented? Councilmember Smedley agreed, the Interim City Manager function was different than the permanent City Manager and it deserved its own job description and scope of work. That should be determined by Council and the correct verbiage written on the expenses, period of time, etc. In response to Council inquiry, staff was not aware of any standardized contract available from the League of Cities. City Attorney Cox advised that he was not aware of any substantial changes, compared to what he had on the discussion, it was a standard employment contract. Councilmember Smedley thought that one point of the interim's function was a good one. the restructuring. Councilmember Cornett advised there were several that the subcommittee 41110 had wished to address and include in the contract, which she could not approve without assuring that Mr. Alberg's services were fully utilized and all benefit derived by the City. The work program needed to be identified succinctly. City Attorney Cox noted the contract had a clause stating that the City Manager shall perform duties as prescribed by the Council, which would allow them to provide the necessary direction. Councilmember Williams did not see the goal setting as a contractual issue. The description of labor and department head responsibilities were typical and separate from the program of work. Councilmember Smedley was concerned that the restructuring was an issue and heavily related to the budgetary issues. Would not want to interview for a new City Manager without accomplishing the necessary tasks that were related directly to the program of work, yet to be identified. • 7 April 2, 1996 City Attorney Cox in response to Council, regarding the liabilities of no contract, stated the interim was working on an oral basis, and the formalities of the contract were a part of the record. RECOMMENDATION: Approve the Contract for Interim City Manager Lyle Alberg, as presented. A MOTION was made by Councilmember Smedley to continue the matter to the next meeting. Motion failed for lack of a second. A MOTION was made by Councilmember Solorio, seconded by Councilmember Cornett, to table the matter until the restructuring and goals were stated and prioritized, since an endless discussion was not affective. Motion carried on a 4-1 vote with Councilmember Williams dissenting. 6.0 PUBLIC HEARINGS 6.1 Zoning Ordinance Amendment 3-95 (An Amendment to Article 19 and Article 20 of Ordinance No. 340, Pertaining to Fencing and Non-Conforming Uses Senior Planner Hults made a presentation as contained in the staff report on file with the City Clerk. Mayor Conner opened the public hearing. There being no speakers wishing to present testimony, the hearing was closed. A MOTION was made by Councilmember Smedley, seconded by Councilmember Cornett, to adopt a Negative Declaration pursuant to the California Environmental Quality Act and Resolution No. 95-08; Waive the reading in full and read by title only and Introduce Ordinance No. 1023 approving Zoning Ordinance Amendment 3-95. Motion carried on a 5-0 vote. ORDINANCE NO. 1023 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, APPROVING ZONING ORDINANCE AMENDMENT 3-95, THEREBY AMENDING ORDINANCE NO. 340, THE ZONING ORDINANCE, SPECIFICALLY REPEALING ARTICLE 19.05 AND REESTABLISHING SAID ARTICLE 19.05 AS ARTICLE 20.05, AND AMENDING SEVERAL SECTIONS OF ARTICLE 19 • 8 • April 2, 1996 7.0 CITY DEPARTMENTS 7.1 Traffic Analysis for Ramona Boulevard Between Chase Street and Potter Road and De Anza Drive at Young Street Public Works Director Evans made a presentation as contained in the staff report on file with the City Clerk. In response to Council inquiries, advised the cost issue related to warning flashers was the location and connection to electrical, and it could run several thousand dollars. One previously installed on Esplanade was $10,000. Another form of warning were pavement markings, which were less costly. Councilmember Smedley indicated the owner of the Motorcycle Park thought that Kawasaki would support a stop sign and pay the cost for installation. However, the warning flashers may have been a horse of another color. Jim Ayres, reading from a prepared statement not submitted, disagreed with the staff report. Felt the raised dots would not slow down traffic and the flashing lights would be ignored. Felt the most cost effective and safest was the stop signs at Potter, Windsong or Young, and a reduction in the speed 411 limit. The surveys cited were from 1994 and 1995 and one was only an estimate. Other locations within the City had obtained stop signs based on people's petitions when warrants were not met. Something needed to be done before any more loss of life. Councilmember Cornett indicated that her discussions with the school, the crossing guards indicated they would support stop signs. Ron Gallardo stated he brought his children to the meeting to see how government worked. His concern was the speed limit of 45 on Ramona, which was observed by drivers at 65-70 mph. Earlier in the morning, he had counted 35 children walking on Young to school, and with the middle and high school was sure there were more, just in their neighborhood, walking where there were no sidewalks and speeding traffic. Noted there was previously a fatality and that were to happen to a child, all would ask why the Council did not listen. If it was a matter of money, he was willing to pay for the signs. The cost was well worth saving just one life. Inquired why the speed limit was not 35 mph like other residential areas. In response to Council inquiry, noted if he had to choose a location for a stop sign, he would think at Potter Road and at Young near Sanderson and reduce the speed limit. Noted that he never saw anyone counting vehicles and the count was supposedly in August, when school was not in session. • 9 April 2, 1996 • Audience member stated that busing was not an option due to the distance from school, and that she had to car pool with 12 children because of the speed limit on the route, and cars going even faster than allowed, and no sidewalks. Jan Mannion was supportive of all that had been said and deferred her speaking time to Jim Ayres. Jim Ayres, who had already spoke and was asked to give others a chance, declined. Councilmember Cornett agreed with the speakers, noting that a previous Traffic Consultant recommendation did not pan out and traffic implementations were made near Parkhill Elementary, which improved the situation. Supported the installation of stop signs and urged police presence and the use of radar and the flashing trailer, and work toward issuing citations in the area of the school. Thought the survey should be done at a more appropriate time when there would be higher counts. Stop signs were definitely needed at Ramona and Young, maybe one at Potter to slow traffic, and three at De Anza and Young. A member of the audience noted that the counts would increase when the Country Meadows tract released more homes to families. A MOTION was made by Councilmember Williams to direct staff to install stop signs on Ramona at Potter and De Anza and on Young, and to install the appropriate warning devices for east bound traffic at Potter. Councilmember Smedley inquired if the motion could be amended to wait on the installation of the electrical devices to see if they could get by without it. Councilmember Williams stated that the warrants had not been met, and if stop signs were installed, warnings needed to be installed to prevent collisions at the intersection Councilmember Smedley noted that when stop signs were installed at Arroyo Viejo, without flashers, there had been no problems. Councilmember Cornett stated the other location did not have vehicles traveling the speeds that this location had. • 10 • April 2, 1996 MOTION was amended by Councilmember Williams, seconded by Councilmember Cornett, to put up the three stop signs, include the warning flashers, and ask staff to look at the speed limits again. Councilmember Solorio talked to the school and their concern was the different speed limit on the opposite side where parents were dropping off children, suggested it may have been an error and that staff look at the situation. Noted also that the state law limited the speed limit in the proximity of schools. Mayor Conner met with the school people and reviewed the intersections, noting the varying speed limits and suggested signs be moved westward toward the church and that from Young to State should be posted 25 mph. He also noted the radar trailer today on Ramona. Councilmember Smedley asked that staff be directed to talk to the Motorcycle Park owner regarding the Kawasaki offer. Councilmember Cornett requested the City Manager have the Police chief take the radar trailer out and write citations. Public Works Director requested clarification, stating they could install the stop signs the next day, but did Council want them out or wait for the warning flashers? Mayor Conner suggested not waiting for the De Anza and Young locations, but to obtain the warning flashers prior to work on Young and Ramona. Mr. Evans, in response to Council, stated that the Traffic Engineer did not feel there was a need for warning flashers, that was over cautious. Dots could be used instead and could be installed right away. Councilmember Williams stated that Council never listened to the experts, but he still would recommend some warning device at Ramona and Potter. Mr. Evans stated they could post the 25 mph the next day, and rather than spend the money for a speed study, just tell staff what speed limit Council wanted. Councilmember Cornett inquired what residential speed limit was? Mayor Conner noted that Summerchase was not the same as Rancho San Jacinto, with driveways backing on to Ramona and kids walking in the street. 4111 11 April 2, 1996 Currently it was 45 mph and he questioned if it would be lower with counts, and then after Potter it dropped to 35 mph, and then close to Young it was 25 mph to State, and it was the same on De Anza. Councilmember Williams stated that staff could put any speed limit Council wanted, but if citations were written, without the warrants. they would be dismissed. He would like to clarify the vote, which was to install the stop signs, flashing warning and that the speed limit was secondary and staff could come back with the issue next week. CALL FOR THE VOTE: Motion carried on a 5-0 vote. 7.2 Request to Extend the Contract with D & J Landscape & Maintenance for Landscape Maintenance at Various Locations Public Works Director Evans made a presentation as contained in the staff report on file with the City Clerk. In response to Ken Brass, stated this included Soboba Villages. Ken Brass stated that because of the litigative nature today, noted that the contractor did not regularly utilize protective measures for workers and was concerned about the long and short term liabilities. • City Attorney Cox advised that the contractor was an independent and required to maintain his own insurance and the City was not liable. Mr. Evans clarified that proof of insurance was on file with the City and any changes, notification would also be provided to the City direct from the insurance. Clarified for Council that the proposal included Soboba Road, one area inside and one outside. Noted that each area was bid separately, giving flexibility to negotiate and award each area and keeping costs down. A MOTION was made by Councilmember Williams, seconded by Councilmember Solorio, to authorize staff to exercise the option to extend the current contract with D & J Landscape and Maintenance for one year at a cost of $99,936.00 subject to the conditions of the contract. Motion carried on a 5-0 vote. 7.3 Consolidation of City Facilities Fire Marshall Wilson advised that staff was working to obtain information from property owners and from CDF on a fire station consolidation to meet the goal of relocating and removing the Police trailers. They were still 12 April 2, 1996 working to solve the problems at 201 Main and exploring how to combine the 201 and 312 Main locations, which seemingly was short of space. The two combined was only 4,800 square feet, short of the 5,000 goal, and the entire building at 312 was short and did not leave room for growth. Those individuals contacted had not responded and nothing had been obtained in writing. The only discussions with the School District were in regard to new facilities and it was his understanding that was not an issue for staff to look at. The ADA requirements at 312 Main were roughly the same, $25-35,000, and an expansion would go higher than the original estimate, closer to what the cost would have been at 201 Main, $50-70,000. Senior Planner Hults, in response to Council, advised that if the 201 Main lease were changed to include provisions of the ADA, it would require a change in use and require upgrades or remain vacant, as well as, involve other issues. In any case, both buildings would require some ADA (Title 24) access upgrades. The owner, in order to lease to the public again, would have to make ADA improvements similar to what the City would be forced to do if they stayed, or at least the user would have to. The improvements would have to be complied with prior to occupancy. Mayor Conner noted the problem with the ADA requirements for the City, • was the need for more square footage, and the internal absorption of some of the expense. If the building were sold then the new owner would have to meet the requirements. Councilmember Smedley noted that the driving force for the consolidation was the ADA compliance, and in either case, wondered what would be saved? Suggested that a sale transaction be conditioned to meet the requirements, because a lease would leave the user to make the improvements. It would make more sense for 201 Main to be sold. At the hour of 8:05 P.M. Councilmember Cornett left the Council Chambers. Mr. Wilson, in response to Council, advised that staff had looked at other locations, but had focused on the Main Street area. Staff could look at other locations but there were other factors, i.e., the County building was an excellent spot but the cost was too high. The owner of 312 Main had not indicated to staff an interest in willingness to incur the ADA improvements, nor an interest in selling. If that were an option, the entire building would be needed to provide sufficient space. It would be tight, and it would still have the same problems as 201 Main, insufficient parking and the need to add on. With regard to other potential locations, noted the following: • 13 April 2, 1996 • At the hour of 8:10 P.M. Councilmember Cornett returned to Council Chambers. 1. Staff had not received any written confirmations on offers being rumored. 2. There only seemed to be new facilities which were adequate. 3. Some existing facilities were not adequate. 4. There were some commercial areas available, some quasi retail/professional buildings. 5. Generally there wasn't much available in the City. Councilmember Smedley thought it made sense to lease the balance of 312 Main if the owner would do the ADA requirements, otherwise the City could buy a building and do the improvements themselves. Mr. Wilson questioned if there were any funding mechanisms through RDA? Stated that staff was unable to obtain any written answers from landowners. Mayor Conner stated that in his conversations with the owner of 312 Main, there were some problems related to the other renters, who had two and five year leases. Suggested that the leases could be manipulated and assistance provided to help them move, but it would take a 15 year payoff at 50 cents a square foot, as opposed to 30 cents a square foot. Felt there • was wasted space at the current offices due to the configuration, and could almost get by, but where would they be in five years. The 312 location was not that old, but 201 was ancient and had expansion problems. Felt the issue needed to be carried forward to another session, and in the meantime address the issue with the School District. Presently the school was working on their bond issue and maybe the issue could be addressed after their bond went forward. Suggested the matter come back in 30 days for further discussion. Councilmember Cornett was concerned that the lease would run out in August, and inquired if discussions had taken place to negotiate a month to month? City Manager Alberg noted that was in the works and the City was waiting for a response. Councilmember Smedley inquired if anyone had looked at the County building on State and Esplanade? • 14 April 2, 1996 Mr. Wilson advised that staff had toured the building, which was nice but the problem was the $1.00 per square foot for the 6.000 square feet. Staff was trying to obtain more information, but the City might still be on the hook for the ADA, because the building was about 10 years old. That facility would have also had room for a Council Chambers in the rear and it may have been something to discuss further with the School District. However, he understood it was not something the School District wanted to look at. COUNCIL CONSENSUS that the matter be brought back for further discussion in 30 days. 7.4 Affirmative Marketing Procedures for Federal HOME Fund Assisted Housing Projects Senior Planner Hults made a presentation as contained in the staff report on file with the City Clerk. A MOTION was made by Councilmember Smedley, seconded by Councilmember Cornett, to adopt Resolution No. 96-12 Establishing Affirmative Marketing Procedures for Federal HOME Fund Assisted Housing Projects. Motion carried on a 5-0 vote. • RESOLUTION NO. 96-12 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO ESTABLISHING AFFIRMATIVE MARKETING PROCEDURES AND REQUIREMENTS FOR "HOME" ASSISTED PROJECTS CONTAINING FIVE OR MORE HOUSING UNITS 7.5 Request to Defer Payment of Conditional Use Permit (CUP) Application Fee Related to a 7-12 Child Day Care Facility Applicant: Sondra Morales Location: 984 Commonwealth Ave. Senior Planner Hults made a presentation as contained in the staff report on file with the City Clerk. Councilmember Cornett agreed with the recommendation. Noted the concerns of being able to collect if the business changed, the roping off of the driveway and the dropping off of children on the street, and the impact to residential traffic. The applicant was not present to address Council questions. 15 April 2, 1996 A MOTION was made by Councilmember Williams, seconded by Councilmember Cornett, to deny the request to defer payment of the CUP fee. Motion carried on a 5-0 vote. 8.0 MAYOR/COUNCILMEMBER REPORTS/DISCUSSIONS 8.1 Ad Hoc Sub-committee Report on Utility Billing Policy on Delinquent Accounts - Solorio/Cornett (from mtg. 3/19/96) Councilmember Solorio advised that the subcommittee was still working on the matter and had nothing to report. Hoped to have something by the second meeting in April. Wilbur Stevens spoke, citing an number of issues related to his trash, sewer and water bill. Cited numerous figures of monthly consumption rates and charges. Clearly was not pleased with the costs and the costs which were in arrears. All total, the costs exceeded his entire costs in Seal Beach, including his water standby charges. Suggested that trash be weekly and recycling be every other week. Suggested if individuals needed additional services, they pay for additional barrels to meet their needs. In response to Council, advised that their recycling was commingled. Mayor Conner advised that those were all issues that Council intended to address, including the water rates. 8.2 Discussion and Scheduling of Workshop for Department Head Orientation/Budget Mayor Conner suggested such a meeting was needed in the near future, and not in conjunction with a regular Council meeting. Councilmember Williams inquired what the intent was to accomplish? Councilmember Cornett advised that the budget subcommittee was in the process of meeting with department heads and felt that the full Council needed to hear about the goals and budgeting ideas and that was needed so some direction could be obtained before spending more time to establish budgets and then have the whole Council send it back to be redone. Councilmember Smedley felt that was the wrong process. Felt the committee had good ideas on where the next budget should be and that it needed to be reduced and balanced. He questioned getting input from 16 • April 2, 1996 departments versus advising departments to cut by a certain percentage and letting them work around those figures. Councilmember Cornett stated that one department proposed a budget with things missing which would increase the budget and the Council needed to address it. Concerned about having departments staying status quo and using their own interpretations. Another department came with a restructuring plan and they needed to be able to present their plans, determine the cuts and where the funds could provide funding for other services and programs for the City needs. Also wanted the Council to have a good understanding of the budget subcommittee ideas and obtain some immediate answers from the whole Council. so staff would have some direction to work on what the Council wanted. Councilmember Smedley noted it was the responsibility of Council to make the hard decisions and determine where to cut, which was not an easy task and should be arbitrary. Councilmember Cornett noted that the Interim City Manager had pointed out that the subcommittee was doing it backwards and should first look at the revenues before looking at the expenditures, and his point was well taken. • Council had attempted five times to set a time for the subcommittee to make their presentation to obtain feedback from Council, then obtain the revenue figures and provide direction to staff. COUNCIL CONSENSUS they could meet Tuesday, April 9, 1996, from 2-6 PM. Councilmember Smedley advised at the Indian Tribal meeting the prior week he presented the City position on the ISTEA funds for the Lake Park Drive Bridge and his findings in Washington, D.C. Mr. Salgado had just returned from an ISTEA funding meeting in Denver and stated that they had agreed to sign on the application. Felt this should be put at the top of the priority list and authorize one individual to sign the application. Suggested not waiting for another tribal meeting to submit the application, and process it through Joyce Schlendorf and process it through RCTC. Councilmember Cornett noted the need to provide Council direction to the City Clerk, not that it was a Council appointed position, and suggested that could be accomplished at the April 9, 1996 meeting. Also noted the proposal she had received from Hemet Valley Ambulance. • 17 April 2, 1996 City Manager Alberg gave some history on the ambulance issue, and advised that the matter was back being negotiated between the County, Hemet and San Jacinto and would be coming to Council in the future. Councilmember Smedley inquired why the ambulance issues was not a matter for the Hospital District? City Attorney Cox stated he was not familiar with the issue and could research it and report back if Council desired? City Manager Alberg explained that the negotiations were currently a staff issue that would come back to Council. Councilmember Williams provided more history on the matter for Council information. Councilmember Cornett requested that the Computer issue she was to research and report back on be moved to the meeting of May 7, 1996. Councilmember Cornett stated that she was advised of the consent and waiver form. However, if there were an issue on the meeting for which she • was absent, she wished to be reached and conferenced by phone, especially on the closed session matters. City Attorney Cox advised that the new Brown Act provisions permitted TeleVideo conferencing, with advance notice, but it required both audio and visual communications, but it was not likely the requirements could be met by the City. City Manager Alberg suggested it would be easier to just hold over the items. Councilmember Williams voiced concern, as half of the bridge subcommittee, that the Council was being asked to sign off on an application for funding. Wanted further clarification on the subcommittee program of work and authority. Was not included in some of the subcommittee activities. 18 • April 2, 1996 Councilmember Smedley felt that calls had not been returned and that it was incumbent upon Mr. Williams to make contact to keep informed on the activities. Mr. Williams stated his last communication was that he would be advised of upcoming meetings, and had not been. Felt he should be told of meetings and included in the presentation process. Mayor Conner inquired if another meeting was scheduled? Councilmember Smedley noted that the Council had agreed to enter into a joint effort with the Indian Band to pursue ISTEA funding. Asking for authorization for a signature was not a commitment by the Council further than had already been made. The application still had to go through ROTC and would require Council approval. As soon as the grant application came back it would go to Council for approval and the Indian Band contacted to sign. The Indian Band already had signature approval and no other meeting would be necessary. He had been unable to meet the new Tribal Chair, Lopez, who took over April first. At the hour of 9:00 P.M. Council recessed At the hour of 9:18 P.M. Council reconvened in closed session, with all members present, pursuant to the following, and added item 9.2 from the prior meeting, as item 9.6 for the • current meeting: 9.0 CLOSED SESSION 9.1 Conference with Labor Negotiator pursuant to Government Code Section 54957.6 Agency negotiator: Richard Kreisler/John Herrera Employee organization: San Jacinto Police Association, Public Employees of Riverside County (PERC), Management/Confidential 9.2 Conference with Real Property Negotiator pursuant to Government Code Section 54956.8 Property: 269 Brown St. Negotiating parties: Hults/McNabb/Chambers Under Negotiation: Price and terms 9.3 Conference with Real Property Negotiator pursuant to Government Code Section 54956.8 Property: 289 Brown St. Negotiating parties: Hults/McNabb/De Selvie Under Negotiation: Price and terms 4111 19 April 2,1996 9.4 Conference with Real Property Negotiator pursuant to Government Code Section 54956.8 Property: 297 Brown St. Negotiating parties: Hults/McNabb/Martinez Under Negotiation: Price and terms 9.5 Conference with Real Property Negotiator pursuant to Government Code Section 54956.8 Property: 319 Brown St. Negotiating parties: Hults/McNabb/Diversified Rehabilitation Investors Under Negotiation: Price and terms. 9.6 Public Employee Appointment pursuant to Government Code Section 54957 Title: City Manager At the hour of 9:50 P.M. Council reconvened in open session, with all members present, and announced no reportable action being taken. 10.0 ADJOURNMENT There being no further business to conduct, the meeting was adjourned. The hour of adjournment was 9:51 P.M. • Submitted by Approved by Pamela L. Lee, City Clerk Jim Conner, Mayor Deputy City Clerk • 20 • STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Pamela L. Lee, City Clerk Via: Lyle W. Alberg, Interim City Manager DATE: May 7, 1996 SUBJECT: Minutes of Special Meeting of April 9, 1996 RECOMMENDATION: Approve the Minutes of the Special Meeting of April 9, 1996, as presented. • 410 MINUTES SPECIAL MEETING SAN JACINTO CITY COUNCIL AND THE CITY COUNCIL SITTING AS THE REDEVELOPMENT AGENCY AND INDUSTRIAL DEVELOPMENT AUTHORITY AND THE SAN JACINTO FINANCING AUTHORITY APRIL 9, 1996 1.0 CALL TO ORDER The Special Meeting of the San Jacinto City Council was called to order at 2:20 P.M. by Mayor Conner in the Community Center, 625 South Pico, San Jacinto, California Present: Councilmembers Cornett, Smedley, Solorio, Williams and Mayor Conner Pledge of Allegiance was dispensed with. 2.0 SPECIAL PRESENTATIONS • None 3.0 PUBLIC COMMENTS None 4.0 REDEVELOPMENT AGENCY None 5.0 CONSENT CALENDAR - CITY COUNCIL/REDEVELOPMENT AGENCY None 6.0 PUBLIC HEARINGS None i1 April 9, 1996 • 7.0 CITY DEPARTMENTS 7.1 Goal Setting/Budget Impacts Mayor Conner advised that the subcommittee had met with several departments who provided individual recaps of their budget. PUBLIC WORKS RESTRUCTURING: Councilmember Cornett explained that they tried to meet with each department to determine where they were headed and the subcommittee had some major changes to propose and some would be status quo. However, they wanted some direction from the full Council for incorporation in the budget proposal to avoid extra work and surprises. They had some ideas, some related to personnel for closed session discussion, and some restructuring. An example was the restructuring of Public Works. More specifically, the Public Works Director had suggested, since he wanted to be gone by June 1, 1996, that three positions be placed under the City Manager and three under the Community Development Director. Thought the breakdown was Street Maintenance, LLMD and Water under the City Manager and Public Works • Inspections, Engineering Technician and Contract Administration under the Community Development Director, which was already being done in the absence of Les Evans. In addition, this would provide more full time direction for the workers. The subcommittee would like to run such ideas before the full Council before proceeding on the budget. Noted that the matter had not yet been discussed with the Community Development Director to receive input on the willingness for such an arrangement. As for the need for a Civil Engineer, that was already being done on a case by case basis with outside contracts, and would continue that way. The work for the Community Development Director was something that had been done in the past and if there were issues related to the additional duties, they could be addressed in closed session, when and if they arose. The financial impact would be about $50-75,000, which was minimal impact on the general fund, but would free up more funds for projects. WATER CAPITAL IMPROVEMENTS: Mayor Conner noted, with regard to the effects on other departments and the water enterprise, advised that would be addressed by the Public 2 April 9, 1996 • Safety subcommittee. Stated they were currently operating at a loss and there was a feeling they should operate at a profit. There were some major capital improvements needed in the near future. They were currently operating a full capacity and during the summer, when over capacity, purchasing water from EMWD. Originally $17 million in improvements were proposed and same had already been accomplished, and Council would have to look at having an additional well, tank and lines to minimize the cost of purchasing outside water for peak periods. A one time hit from EMWD in an emergency could cost $200-300,000, the cost of an additional well. Such projects needed to be planned for in capital outlay. Clarified they should not take a loss, but re-invest in the debt and amortize the capital improvements. Councilmember Smedley felt it was the responsibility of the City to provide the lowest cost possible to the citizens for water service and it would not be right to make a profit. Would support off loading some of the costs being transferred and not have a rate increase. Mayor Conner noted that the staff analysis showed the City was 40% below the rates of the surrounding area and most funds they found were • used directly for water and sewer. They had reviewed the master plan, and there was no plan for expansion, and that needed to be looked at. Councilmember Smedley felt the only justification for a rate increase would be to satisfy bond debt service and if there were no funds for capital improvement, then they would have to be cut. Councilmember Cornett noted if they waited to for capital expenditure funds, there would be larger increases, with heavier impacts on major users, and would prefer to make small incremental increases to fund the capital expenditures in the future. Councilmember Smedley suggested that would amount to tax on people, and although there had been no increase in a long time, felt the water structure and costs should be looked at, but their responsibility was to provide the service at a cost as low as possible, and it was their duty to remain lower than the other providers. Councilmember Cornett indicated that would be a separate discussion at a study session, but something would have to be done. 411 April 9, 1996 Mayor Conner pointed out that the cost of interest alone for one well, tank, lines and new meters, could have funded one well. Another well bonded, would then cost the City up to a quarter million in interest alone. Instead of the City continuing to incur debt, they needed to pay for the expenses. Did not see that as being perceived as a tax, and had agreed on a platform of no new taxes. Councilmember Smedley noted the new meters were to save on cost, and yet the water enterprise was still losing. He understood the cost savings for capital improvements, but often it was lost in the shuffle, and still bond funds were used for improvements. Concerned about funds being diverted. POLICE DEPARTMENT: VEHICLES: Councilmember Cornett advised the Police Chief had proposed a lease plan to acquire additional vehicles. Lengthy discussion on the status of existing vehicles, resulting in the following determinations: Police had nine (9) good vehicles, three (3) old vehicles, and one (1) newer with high mileage. • With fewer vehicles, the use increased and the higher mileage would cause a quicker turn over of vehicles due to mileage. The proposal had not been included in the proposed budget. Goal was to provide one vehicle per officer, thereby creating a more personal pride in each vehicles maintenance and up keep. Previously, when vehicles had been leased, it was the intent to systematically replace vehicles every two years (that did not mean each and every vehicle every two years). By cycling the replacement process it would balance the expense and extend the useful life of each vehicle. The last cycle was the acquisition of fourteen (14) vehicles and they were asking for another fourteen (14). The last time, they were not all marked cars, and this time they would all be marked. 11111 April 9, 1996 1111) This would allow each patrol officer to be assigned a vehicle and the vehicles would lower maintenance and extend the life of each vehicle. The maintenance savings of the last year was $10,000 and over the course of four years that would be significant. The lease proposal would result in the City owning the vehicles at the end of four years. The new asset and forfeiture laws would preclude vehicle acquisition in the future. Any funds from such sales, would go back to the general fund. Suggested that the initial debt ($114,000) for 14 vehicles be split over two fiscal years, for seven each year, because of the other major hits to that department for PERS and Sick Leave. Lengthy discussion on the other capital outlay issues for relocation of the station and expanding facilities, the dropping of the two trailers, and a 41111 possible bonded indebtedness of a quarter million which needed to be amortized. The Fire had already written letters on the relocation and intended to utilize only the small bay area for one truck and one squad, and it was a done deal, probably complete by September. Concerns raised: 1. The Police Department was a better place to commit funds for capital outlay and personnel, and trim other areas of the budget to obtain the necessary funding, and possibly put more officers on the streets. 2. Splitting the vehicle acquisition 7 & 7 might work equally well. 3. What would be the impact if more officers were added to the force, and how many might that be? Police Chief Holmes, in response to Mr. Ken Brass inquiry, advised that the proposal would allow the local officers to take the vehicles home, increasing the police presence in the community, and they would even encourage the personal use of the vehicles for that purpose. The issue of maintenance procedures was not a budget matter, but an internal policy 5 April 9, 1996 1110 issue. Identified the existing unmarked vehicles as one for the Chief, one for the Commander, one for Administration, two for the task force, one for a detective, and one shared by two detectives and three would be disposed of. OTHER CAPITAL OUTLAYS: Other capital outlays were identified as minor computer upgrades for dispatch and the $7,000 for removal of the trailers, and potential savings on the portables. Potential cost for Rehabilitation of facilities $110,000, with a cost savings of $14,000 on trailers. BOOKING FEES: The booking fees would probably increase 20%, and that was not calculated into the budget. Past cost was about $29,000 annually so the net increase would be about $6,000. JOINT DISPATCH: The joint dispatch, with each agency sharing in a portion of the cost, • would probably result in a savings. ANIMAL CONTROL: Councilmember Smedley suggested the animal control issue be looked at, since he understood some cities were making a profit on that. City Manager Alberg suggested the best that could usually be obtained, with a good program of canvassing and reasonable license fees, was 30% of the cost. Councilmember Cornett felt the City lacked an aggressive licensing program and hoped that would be coming forward soon. Police Chief Holmes indicated that the livestock issue was minimal and rare. Most dairymen tended to their own and maintained good control. 6 • April 9, 1996 OVERALL COSTS: The overall cost increase appeared to be 10%, not including personnel and booking fees. The Police Budget, the largest, was $2.4 million with the PERS and Sick Leave. $200,000; the vehicles, $114,000; a new station, $110,000 and a quarter of a million for new officers. It was suggested that the City Manager look at RDA funds to off set some of the costs and it was questioned why the trailers came out of the general fund. City Manager Alberg noted that recurring charges could not be taken from RDA funds. Police Chief Holmes advised they had been meeting with the Cities of Beaumont and Banning on joint dispatch and were pushing for July first. The City Attorney was working on a JPA, and was not sure if Hemet was • interested, but a JPA was the only way to go. Advised there was still mutual aid in place, but the other cities were using the task forces, as well as, the Sheriff and CHP. POLICE PERS: Lengthy discussion on the PERS credit, how it occurred, and that it was still an unknown figure, and would not be known until September, after the budget process. LEGAL COUNSEL COSTS: General Legal Counsel had not yet been addressed. However, as =it related to the Police budget, it was about $60,000, and they were looking at a full service firm savings with a two year contract. Not all of the costs were labor negotiations, of the $10,000 the prior month, about 2/3 was labor related and not just police. Police Chief Holmes felt that Council should have someone specific to look at police matters, not only for negotiations, but for defense litigation, since police matters were so different and diverse from the rest. Most • 7 April 9, 1996 matters went to the CVJPIA and then were farmed out to legal counsel. Councilmember Cornett inquired what direction the Council had for the Police Chief? COUNCIL CONSENSUS that much of the police budget issues were tied to the Public Safety Financing Committee recommendations, which would be forthcoming the first meeting in May, unless it was ready for the Study Session April 23, 1996. If so, the only thing to be on the study session was the Committee and the Chamber of Commerce. Councilmember Smedley felt the goal was to give the public the police department they deserve. Council should look at other departments and make cuts to compensate for that, and provide a full staffed police department with the necessary equipment. Mayor Conner noted the original budget had no cars and was status quo, but it was actually an increase of $100,000. Penciling in the figures, which may be inflated, it was $600-750,000 higher than anticipated, which was about a 30% increase, and there was not that much available from . other departments. Councilmember Smedley felt the fire department rehabilitation should be taken from RDA funds. Police Chief Holmes suggested that it would all be addressed in the committee report. Again. lengthy discussion on the various budget issues with the following results: 1. Need to address the substantial increases proposed, including equipment. 2. Suggestion that the fire station could move to the City Yard and save the cost of the rehabilitation. 3. Cost to set up and cost to remove trailers. Check the cost of removal on the trailers with the lease again. Have City Attorney review the lease on trailers and determine if the cost must be paid. 4. Check on the actual space to be acquired with the rehabilitation as compared to the trailers. • 8 • April 9, 1996 5. Some of the PERS was built into the budget already? Unsure if the Sick Leave had also been put back in? 6. Still needed to compute revenues. 7. How would Certificates of Participation (COPS) figure into the budget picture? 8. Concern regarding the figures Council would have to work with, without knowing what the needs of the other departments were. 9. It was not intended to balance the police budget from other departments. 10. Desire to have some idea of Council direction as the process moved along, so staff would not have to start all over with the budget. 11. Unable to make determinations without complete figures. 12. Would like the Public Safety Financing Committee to look at where they wanted to be in 3-5 years. 13. Suggestion that some items would have to be phased in. 14. Make the Police the priority, since it had been on the decline for the past five years. It was other department's turn to be squeezed out as the Police had been. Police Chief in response to Council inquiry, indicated his direction and priority list was not clear. Council clarified as follows: 1. Phase in Vehicles. 2. With regard to personnel, do a baseline and judge it by increments. 3. Bring back a recommendation on the percentage for liability and booking costs. 4. Break down legal counsel costs, and identify the labor negotiations costs. 5. Sick leave costs must be maintained in reserve. City Manager Alberg to break down the budget changes on the Police. He would make just straight projection models. Police Chief Holmes, in response to Council inquiry, stated the video cameras in the cars worked well, but the cost for all cars was significant, what was more beneficial were the MDT's (Mobile Data Terminals). • 9 April 9, 1996 fa Councilmember Smedley suggested that if the new technology resulted in a liability savings, or could be of benefit and acquired through the lease, then such new technology should be offered as part of that opportunity as part of the options. COMMUNITY DEVELOPMENT: Councilmember Cornett indicated the budget had no changes and was status quo. There were some 2-3 year projections on development increases. They would be meeting again to look at the revenues for that and Public Works. FINANCE: They needed to meet again to fine tune the proposal. It was not concrete enough for direction. There were several recommendations by the Auditor and there were still staff concerns and problems. Councilmember Cornett explained that they were currently trying to hire a higher position, when it may be that a Receptionist/Cashier was needed. • An advertisement would be run for a temporary to determine if this would be feasible. There by giving other staff the ability to concentrate on their duties related to utility billing and not answering phones. Previously a position was eliminated that would have served that purpose. Staff would advertise and try to secure a more reasonable rate and come back with a recommendation. Councilmember Williams noted there was no such provision in the current budget. If the cost were low it would not be an issue, but if the cost was high, it would not agree with the budget. City Manager Alberg noted that would allow staff to highlight the billing operation and get it straightened out, while someone else handled the counter and phones. Mayor Conner noted some of the issues to take into consideration were the use of a contract employee to save on overtime, and not using higher paid staff for such jobs. In addition, beginning in the next month EMWD and Lake Hemet would be accepting billing, one time free, and there after it would be 25 centers per customer, but it was time consuming and the other 6,000 customers would be coming to the City. That resulted in a 111 10 • April 9, 1996 loss of staff time for phones. Staff needed to be able to utilize the necessary staff as the work load dictated. There would also be a drop box installed at the curb to minimize the office walk ins. There was still much to solve and they would continue working on it. The issue of the trash delinquency billings was not resolved and both subcommittees, City-to-City Recycling and Budget, would continue to look at the issue and bring back a process and procedure. It was suggested the responsibility be placed upon the hauler. Councilmember Solorio reported that Hemet appreciated the City's concerns and would be coming back with some cost cutting ideas. They would be meeting again April 22, 1996, at 11 :00. The intent was to see the program succeed, but not to the detriment of being more efficient. There was a need to get the billing problems resolved, work out the original budget projections, solve the commercial issues and decide what was best for recycling and how to address negotiations. If the verbal commitments to commercial were to continue, the loss could be $70-90,000 and the City would have to get out. OK Associates was re-evaluating their proposal to absorb the cost of trucks and cans. City Manager Alberg clarified that the only MRF in operation was in Palm Desert, and a collection station in Moreno Valley. Councilmember Cornett noted what a tremendous help Councilmember Solorio had been on bringing her up to date on the recycling information. The subcommittee would look at the remaining options and report back to Council. Options were: 1. Change the direction on the commercial or change the contract. 2. Hemet collect from fewer and form budget figures from that and adjust to reflect lower costs to San Jacinto. 3. Lower landfill rates would not affect the cost either way. 4. OK Associates still had their original offer and stated verbally they would cover the capital investment, so to that end, the City would • be protected. 11 April 9, 1996 CITY CLERK/HUMAN RESOURCES: Councilmember Cornett advised there was a slight increase. Human Resources was proposing $4,000 for an employee assistance program, but requested that staff look into the health insurance coverage of employees to see if it could be covered that way. Was not sure if the cost was a City responsibility, and what the labor laws required. Clarified that the pre-employment psychological testing was budgeted in the Police budget. Mayor Conner explained the varying work load of Human Resources and the utilization of contract staff for to carry the City Clerk load during peak times, and how it impacted the budget compared to last year. Noting that just yesterday, personnel received 125 phone calls related to five active recruitments. Councilmember Cornett advised of the work goals for Human Resources and the phasing of staff development. The full time employee was geared more to the Human Resources tasks. There were issues to address regarding the overtime and the balancing of the work load, with varying • clerical staffing needs. City Manager Alberg explained that the emphasis on the two functions, City Clerk/Human Resources would vary at peak times, and direction was needed from the Council, so he could make staffing decisions related to the budget, which would affect the City Clerk (Council Appointed) and the Deputy City Clerk (City Manager Supervised). In addition, some decisions, if left solely to the City Clerk on contract, would be self serving as it related to the budget. This would also provide more accountability in the area of the budget, and was a decision by the Council as a whole, because of the change in the City Clerk position to that of Council appointee. Councilmember Smedley felt this brought to mind the whole discussion related to the City going back to a five day work week. It was done as a cost cutting measure and he personally found that members of staff were not available at 7:30 AM and 5:30 PM on days the office was open, and yet staff was working every Friday that it was closed, on overtime. He felt it was a problem in Community Development, with on going projects, and the need for contact, and it was particularly evident during the Easter • 12 • April 9, 1996 holidays. This was a budget related item that needed to be addressed. Mayor Conner indicated that Council could ask for a breakdown of the overtime, but thought that Finance, or 312 Main offices, were the only areas with overtime. Councilmember Cornett agreed the issue needed to be addressed, but that it should be discussed under personnel in closed session, and also related to meeting the needs of the community. Councilmember Solorio felt the discussion was in abstract and requested Council define their concerns. Councilmember Cornett noted that citizens going to the offices or calling in were unable to reach staff during office hours, especially Community Development. Mayor Conner suggested that perhaps an alternating work schedule that employees worked out to alternate Fridays would work and still meet the • needs of the community. Councilmember Solorio questioned if the community needs were a real issue? Mayor Conner felt that there were still 24,000 citizens whose needs had to be met and they were frustrated not getting their needs met at the counters. to the extent that staff was putting a box curbside for utility payments. Councilmember Cornett noted that the City required physical presence to sign up for utility service and it was difficult to track the every other Friday closed. Councilmember Smedley was not as concerned with the closure, as he was the efficiency of employees. Felt employees, with the holidays, already had sufficient long weekends and the demand on the employees for the work week was not unusual. The County had dropped the proposal, which the City's was patterned after, and it was costing the City in efficiency. • 13 April 9, 1996 • that had Councilmember Cornett noted the many 4-5 dayweekends occurred during the past month, and the burden it placed on citizens. Mayor Conner suggested the action needed to be part of negotiations, which it was determined that only one bargaining group that would not have to be negotiated, and was really of no impact to the others, and that was Management/Confidential. Councilmember Solorio pointed out that the work schedule goal was efficiently, to cut sick time, worker's comp time, increase morale and instead of a pay raise (excluding merit increases), and to change would work in the opposite. Councilmember Cornett pointed out that instead of taking care of personal business on the off Fridays, staff was still using work days for that purpose, so it did not increase efficiency in the work place. Councilmember Solorio suggested asking each department to come up with their own ideas on being more cost effective. Councilmember Williams indicated this was a contract issue that affected only Department Heads. Councilmember Cornett indicated it did not affect the Police, just Management/Confidential (no bargaining unit) so it was only negotiable with PERC. Ken Brass felt it was a policy issue keeping the offices open five days a week, and he remembered a -ime when they used to be open part of Saturday, to be more accessible to citizens. Councilmember Smedley noted that on closed Fridays, he could find 5-6 employees being paid overtime to be in the office and no one was answering phones, at twice the cost to the City. Mayor Conner indicated they would do a recap and update on the issue. City Manager Alberg noted that the Council was the controlling factor on City Clerk hours, but they could delegate to the City Manager the authority to adjust hours to meet the job needs. 14 • • April 9, 1996 Councilmember Cornett suggested there were options they may want to discuss in closed session, such as action minutes and find the hours unnecessary, or look to provide the City Manager more direction and authority on that. Councilmember Cornett noted that the Computer Committee needed to meet and would do so on April 22 at 9 AM. It was a mess and no one seemed to know what the City had or needed. The subcommittee would report back on that matter. Councilmember Cornett noted the City Clerk's capital outlay for codification of $25,000. Councilmember Williams inquired if the cost could be phased in. City Clerk Lee advised that the figure plugged in was a cost from years past, for an outside firm. Staff was seeking some direction from Council if they were interested in looking at some options to the codification, including in house and phasing. If interested staff could research and bring back some options. • Councilmember Cornett noted they had not met on the museum budget yet. Inquired if Council was ready to address the City Manager Contract? Lengthy discussion on the need to establish a program of work in conjunction with the City Manager contract approval. Concerns: 1 . He was experienced and brought his expertise to the job, could probably nail it down better than the laymen. 2. Should identify the program of work that Council expected him to accomplish during his short term, and to assure they were done and the City got their moneys worth by the end of the contract. 3. The program of work and the contract approval were two separate issues. At any time Council had the ability to provide direction, at any given meeting. 4. Interest in seeing him restructure the city and how to best run it to be more efficient for the least amount of money. 5. Staff was waiting for direction, was the Council just going to assume he would give the right direction? • 15 April 9, 1996 • 6. Council not assuming he knew Council priorities, but he knew enough to do the day to day things and evaluate the system internally and make suggestions. Beyond that, a program of work did not need to be set by the contract. Mayor Conner suggested that each Councilmember make a list of 10 priorities by April 22, 1996, and Council could discuss them at the study session on April 23, 1996, and in the mean time Council could approve the contract at the April 16, 1996, meeting. City Manager Alberg, in response to Council, suggested that each submit their City Attorney recommendations for interviews by next Tuesday, he would put together a list and then Council could evaluate the area of questioning and when. Council consensus was that any attorney with three recommendations would be interviewed. Councilmember Smedley wished to alter the process of submitting recommendations but did not receive support for the concept. Councilmember Cornett concerned that there be no limitations during the interview process and there be no lack of time for considerations in a • forum for all the Council. Feeling was the RFP provided a basis for the line of questioning. It was noted that not all the Council received a copy of the RFP prepared by the City Attorney. It was suggested that at least one hour be afforded for each interview. Suggested that the proposal did not specify specific firm members, and the field could be narrowed and specific members could then be requested for interviews. 8.0 MAYOR/COUNCILMEMBER REPORTS/DISCUSSIONS None 9.0 CLOSED SESSION At the hour of 5:03 P.M. convened in closed session, with all members present, pursuant to the following: • 16 April 9, 1996 • 9.1 Conference with Labor Negotiator pursuant to Government Code Section 54957.6 Agency negotiator: Richard Kreisler/John Herrera Employee organization: San Jacinto Police Association, Public Employees of Riverside County (PERC), Management/Confidential At the hour of 6:07 P.M. reconvened in open session, with all members present, and announced no reportable action being taken. 10.0 ADJOURNMENT There being no further business, the meeting was adjourned. The hour of adjournment was 6:08 P.M. Approved by Jim Conner, Mayor Submitted by Pamela L. Lee, City Clerk Deputy City Clerk 17 • _ ^ 5 .3 • STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Pamela L. Lee, City Clerk Via: Lyle W. Alberg, Interim City Manager DATE: May 7, 1996 SUBJECT: Minutes of Regular Meeting of April 16, 1996 RECOMMENDATION: Approve the Minutes of the Regular Meeting of April 16, 1996, as presented. • • MINUTES 111111 SAN JACINTO CITY COUNCIL AND THE CITY COUNCIL SITTING AS THE REDEVELOPMENT AGENCY AND INDUSTRIAL DEVELOPMENT AUTHORITY AND THE SAN JACINTO FINANCING AUTHORITY APRIL 16, 1996 1.0 CALL TO ORDER The Regular Meeting of the San Jacinto City Council was called to order at 6:13 P.M. by Mayor Conner in the Community Center, 625 South Pico, San Jacinto, California. Present: Councilmembers Smedley, Solorio, Williams and Mayor Conner Absent: Councilmember Cornett Prayer of Invocation by Pastor Buddy M. Reeves Pledge of Allegiance led by Councilmember Williams 2.0 SPECIAL PRESENTATIONS None • 3.0 PUBLIC COMMENTS Pamela White voiced concern regarding the Weed Abatement program. Indicated that previously during the day at the Terracina Apartments the surrounding field were being plowed and with the high winds, the blowing dust was hazardous to the neighboring tenants and children outside playing. There was not prior notice of the work being planned. When the Police Department was contacted, they were told there was nothing they could do and that the Police could not deal with it. She was not pleased with the attitude from the officer they talked to. Councilmembers inquired if there was an ordinance regulating such activities. Indicated that the City should be notifying the contractors that they should cease and desist when winds gust. One Councilmember, who visited the site indicated that the dust was blowing out for 200-300 feet from the discing. The County prohibited farmers from such activity under those conditions, without water lines in the fields. Suggested that a clause be included in the contract for services. It was noted that the City of Hesperia had an ordinance for wind zones. Interim City Manager Alberg stated that as part of the contract there should be a condition, if the contractor was working in high winds the City could cease operations in urbanized areas where development would be affected. 1 April 16, 1996 Mayor Conner indicated the issue related to the officer who was too busy and the people were not important enough, to assist, was a separate issue to be discussed with Police Chief Holmes. Dean Anderson inquired regarding the number of officers and patrol cars on the streets? Concerned if she were to call 911, whether or not she would get help? Where she could see the response records? When was the next meeting of the Public Safety Financing Committee, and could the public attend? Mayor Conner advised the Police Department had 25-27 officers, which were split over the shifts and at one time there were no less that two officers, a sergeant and dispatch. If there were a major event, they would receive assistance from the City of Hemet and the County. Councilmember Williams indicated that statistics showed the crime in San Jacinto to be very low with a good response time to incidents. Police Chief Holmes indicated that the response records were available on the front counter at the Police Department. Mayor Conner advised the Committee had already had their last meeting, which were open to the public, and would be reporting to the Council May 7, 1996, and she was welcome to attend. Councilmember Williams noted that 911 calls were taken in order of priority based upon the danger and necessity, so if she called 911 someone would respond to her needs accordingly. At the hour of 6:25 P.M. convened the Redevelopment Agency in joint session with the City Council for the consideration of the following: 4.0 REDEVELOPMENT AGENCY 4.1 Amendment to the Contract for Services with Cozad and Thomsen Related to the Grading and Improvement Plans for the Third Street Housing Project Senior Planner Hults made a presentation as contained in the staff report on file with the City Clerk. In response to Council inquiry, advised that the reimbursed expenses were things like mileage and obtaining mylars and copies, which were undetermined at the time. 410 April 16, 1996 • A MOTION was made by Agency Member Smedley, seconded by Agency Member Williams, acting in their capacity as the City Council and the Redevelopment Agency, to amend the contract with Cozad and Thomsen to perform the necessary services related to the expanded Third Street Housing Project, in an amount not to exceed $15,766.00, plus reimbursable costs of approximately $300. Motion carried on a 4-0 vote with Agency Member Cornett absent. 4.2 PUBLIC HEARING - Amendment No. 2 to the Disposition and Development Agreement (DDA) between the Redevelopment Agency and Kenneth Mark Johnson Location: Third Street, Between San Jacinto Avenue and Sheriff Avenue Redevelopment Housing Project Senior Planner Hults made a presentation as contained in the staff report on file with the City Clerk. The per unit cost was based on the total project cost of $346,500, including onsite and grading on site. Mayor Conner opened the public hearing. There being no speakers wishing to present testimony, the hearing was closed. • A MOTION was made by Agency Member Smedley, seconded by Agency Member Solorio, acting in their capacity as the Redevelopment Agency, to amend the DDA to expand the project site to 39,050 square feet, increasing the unit count to seven detached dwellings and the construction budget to $346,500.00 for the remaining five units. Motion carried on a 4-0 vote with Agency Member Cornett absent. At the hour of 6:30 P.M. adjourned the Redevelopment Agency and continued acting in the capacity as the City Council for the remainder of the agenda. 5.0 CONSENT CALENDAR - CITY COUNCIL/REDEVELOPMENT AGENCY Council Consensus to continue items 5.7 and 5.8 to the next regular meeting. A MOTION was made by Councilmember Williams, seconded by Councilmember Solorio, to approve the consent calendar as presented, with the exception of items 5.7 and 5.8, to be continued to the next regular meeting. Motion carried on a 4-0 vote with Councilmember Cornett absent. 3 April 16, 1996 • 5.1 Warrant Register Approved warrant numbers 42767 through 42846 dated April 15, 1996 in the amount of $258,289.73 and Payroll check numbers 7100 through 7160 dated March 15, 1996. 5.2 Minutes of Special Joint Meeting of March 19, 1996 Approved the Minutes of the Special Joint Meeting of March 19, 1996, as presented. 5.3 Minutes of Regular Meeting of March 19, 1996 Approved the Minutes of the Regular Meeting of March 19, 1996, as presented. 5.4 Minutes of Special Meeting of March 26, 1996 Approved the Minutes of the Special Meeting of March 26, 1996, as presented. 5.5 Minutes of Study Session of March 26, 1996 Approved the Minutes of the Study Session of March 26, 1996, as presented. 5.6 Minutes of Special Meeting of April 2, 1996 Approved the Minutes of the Special Meeting of April 2, 1996, as presented. 5.7 Minutes of Regular Meeting of April 2, 1996 Continued to the meeting of May 7, 1996. 5.8 Minutes of Special Meeting of April 9, 1996 Continued to the meeting of May 7, 1996. 5.9 Adoption of Ordinance No. 1023 - Zoning Ordinance Amendment 3-95 (An Amendment to Article 19 and Article 20 of Ordinance No. 340, Pertaining to Fencing and Non-Conforming Uses Waived the reading in full and read by title only and adopted Ordinance No. 1023 approving Zoning Ordinance Amendment 3-95. ORDINANCE NO. 1023 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, APPROVING ZONING ORDINANCE AMENDMENT 3-95, THEREBY AMENDING ORDINANCE NO. 340, THE ZONING ORDINANCE, SPECIFICALLY REPEALING ARTICLE 19.05 AND REESTABLISHING SAID ARTICLE 19.05 AS ARTICLE 20.05, AND AMENDING SEVERAL SECTIONS OF ARTICLE 19 . 4 • April 16, 1996 5.10 Transfer of Community Development Block Grant (CDBG) Subreceipient Agreement - Alliance for the Mentally III to Friends of Jefferson House Approved the Subreceipient Agreement with Friends of Jefferson House, transferring responsibility from Mt. San Jacinto Alliance for the Mentally III for the 1995-96 (CDBG) storefront transitional training and employment center for recovering mental health clients project. 6.0 PUBLIC HEARINGS None 7.0 CITY DEPARTMENTS 7.1 Depository Box for Utility Payments Finance Director Herrera advised the proposed action would provide more efficient customer service and convenience to the citizens. In response to Council inquiries, advised it would be placed on the curb in front of 312 Main. A section would be marked off and painted green. They would not use the entire curb, there would be two parking spaces left in front for the • adjacent businesses. There was also additional parking on the side street. The green curb would mean limited parking. Interim City Manager Alberg, in response to Council, noted it was in a sense a drive up box. However, it was on the wrong side of the street and people would have to stop and slide across the seat to deposit. It was the intent it would be a five minute parking limit. The Real Estate office had their own parking and would not be affected. Mr. Herrera, in response to Council, advised the box would not look postal. The box would be blue with white, and include the City logo. There would be a notice that no cash be dropped at the box. Noted that the comments from Hemet, who had a box, were all positive. Their only comment pertained to the fact that in spite of being told no cash, people still used it for cash payments. Their box had never been vandalized in ten years of operation. A MOTION was made by Councilmember Williams, seconded by Councilmember Solorio, to authorize an expenditure not to exceed $2,900 for a utility payment depository box to be funded from the Water and Sewer funds; 050-9000-450-4045: $2,000 & 055-4170-450-4045: $1,000. Motion carried on a 4-0 vote with Councilmember Cornett absent. • 5 April 16, 1996 • 8.0 MAYOR/COUNCILMEMBER REPORTS/DISCUSSIONS 8.1 Ad Hoc Subcommittee Report on Utility Billing Policy on Delinquent Accounts - Solorio-Cornett (from mtg. 4/2/96) COUNCIL CONSENSUS to continue the report to the Regular Meeting of May 7, 1996. 8.2 City Attorney Interviews Interim City Manager Alberg noted that seven of the firms received sufficient support to merit a Council interview. Assumed Council would want to allocate an hour for each firm, and suggested scheduling the interviews over two successive days. At the request of Council, identified the seven firms selected: Burke, Williams & Sorensen Richards, Watson & Gershon Rutan & Tucker Brown, Winfield & Canzoneri Best, Best & Krieger Kane, Balmer & Berkman Brunick, Alvarez & Battersby Mr. Alberg noted there was a split consideration on two so they did not qualify under the original terms of the memo to Council. In response to Council inquiry, what would be best for attorneys, stated that by scheduling over two days, that would allow more alternatives to avoid conflicts, and that staff be given latitude to do the scheduling. If it could not be worked out, staff would bring it back to Council for scheduling. Council concerns: 1. Would be better to schedule back to back rather than lose a week between interviews, where Council could lose a feel for the first candidates. 2. Make sure it was clear they interviewed at their own expense. 3. Be sure to interview the actual person who would be attending Council meetings. 4. Could interview the actual Council appointee during the second process if necessary. 5. Not concerned about the representation in some of the other fields, but rather, who would sit at the Council meetings. • 6 • April 16, 1996 Mr. Alberg suggested Council could narrow the field and look more closely at the individuals that would handle each aspect of City representation as part of the second interview. Councilmember Williams had no preferences for scheduling, but preferred it be done in one day. Councilmember Solorio had no preferences for scheduling, he was there to please the citizens. Noted for the record Councilmember Cornett would return the following week. Councilmember Smedley had not preferences, but would like two successive days and that staff be given several days to work with. Noted he had an RTA meeting on Thursday, April 25, 1996, at 3:00 P.M. Mayor Conner summed up to schedule on Tuesday and Wednesday, or Wednesday and Thursday, or Thursday and Friday, April 23-26, 1996, beginning early and finishing by 2:00 P.M., at 1.5 hour intervals. • Several suggestions as to the line of interview questions, mainly being that each Council would submit a list of questions, 2-4 to place in a hat and then Council could get together to review. It was also suggested that some of the firms prospectus was quite through and anything that was covered in one, could be asked of another. Mayor summed up that Council would each submit their questions to the City Manager by Thursday, April 18, 1996, and Mr. Alberg would screen out duplications. Councilmember Smedley indicated he distributed to Council RTA's Mission Statement. There was an economic impact report on each City they served and showed how much was allocated for each. It was for information only. At the hour of 6:57 P.M. Council recessed. At the hour of 7:05 P.M. Council reconvened, with all members present, except Councilmember Cornett, for closed session pursuant to the following: • 7 April 16, 1996 • 9.0 CLOSED SESSION 9.1 Conference with Real Property Negotiator pursuant to Government Code Section 54956.9 Property: APN# 435-020-019 Negotiating Parties: Rael, Lawrence/McNabb Under Negotiation: Price and terms At the hour of 7:11 P.M. Council reconvened in open session, with all members present, except Councilmember Cornett, and announced no reportable action being taken. 10.0 ADJOURNMENT There being no further business to conduct, the meeting was adjourned. The hour of adjournment was 7:12 P.M. • Approved PP by Jim Conner, Mayor Submitted by Pamela L. Lee, City Clerk Deputy City Clerk i 8 5. • STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Pamela L. Lee, City Clerk Via: Lyle W. Alberg, Interim City Manager DATE: May 7, 1996 SUBJECT: Minutes of Special Meeting of April 23, 1996 RECOMMENDATION: Approve the Minutes of the Special Meeting of April 23, 1996, as presented. • • • MINUTES SPECIAL MEETING SAN JACINTO CITY COUNCIL AND THE CITY COUNCIL SITTING AS THE REDEVELOPMENT AGENCY AND INDUSTRIAL DEVELOPMENT AUTHORITY AND THE SAN JACINTO FINANCING AUTHORITY APRIL 23, 1996 1.0 CALL TO ORDER The Special Meeting of the San Jacinto City Council was called to order at 9:05 A.M. by Mayor Conner at Community Development 201 E. Main St., San Jacinto, California. Present: Councilmembers Cornett, Smedley, Solorio, Williams, and Mayor Conner Absent: None Pledge of Allegiance 2.0 SPECI AL PRESENTATIONS 411 None 3.0 PUBLIC COMMENTS None 4.0 REDEVELOPMENT AGENCY None 5.0 CONSENT CALENDAR - CITY COUNCIL/REDEVELOPMENT AGENCY None 6.0 PUBLIC HEARINGS None 7.0 CITY DEPARTMENTS None 1 April 23, 1996 8.0 MAYOR/COUNCILMEMBER REPORTS/DISCUSSIONS None At the hour of 9:06 A.M. Council convened in closed session, with all members present, pursuant to the following: 9.0 CLOSED SESSION 9.1 Public Employee Appointment pursuant to Government Code Section 54957 Title: City Attorney At the hour of 3:20 P.M. Council reconvened in open session, with all members present, and announced no reportable action being taken. 10.0 ADJOURNMENT There being no further business to conduct, the meeting was adjourned. The hour of adjournment was 3:21 P.M. Approved by Jim Conner, Mayor Submitted by Pamela L. Lee, City Clerk Deputy City Clerk 2 5. 5 • STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Pamela L. Lee, City Clerk Via: Lyle W. Alberg, Interim City Manager DATE: May 7, 1996 SUBJECT: Minutes of Special Meeting of April 24, 1996 RECOMMENDATION: Approve the Minutes of the Special Meeting of April 24, 1996, as presented. • • • MINUTES SPECIAL MEETING SAN JACINTO CITY COUNCIL AND THE CITY COUNCIL SITTING AS THE REDEVELOPMENT AGENCY AND INDUSTRIAL DEVELOPMENT AUTHORITY AND THE SAN JACINTO FINANCING AUTHORITY APRIL 24, 1996 1 .0 CALL TO ORDER The Special Meeting of the San Jacinto City Council was called to order at 9:10 A.M. by Mayor Conner at Community Development 201 E. Main St., San Jacinto, California. Present: Councilmembers Cornett, Smedley, Williams, and Mayor Conner Absent: Councilmember Solorio Pledge of Allegiance 2.0 SPECIAL PRESENTATIONS None • 3.0 PUBLIC COMMENTS None 4.0 REDEVELOPMENT AGENCY None 5.0 CONSENT CALENDAR - CITY COUNCIL/REDEVELOPMENT AGENCY None 6.0 PUBLIC HEARINGS None 7.0 CITY DEPARTMENTS None • 1 April 24, 1996 • 8.0 MAYOR/COUNCILMEMBER REPORTS/DISCUSSIONS None At the hour of 9:11 A.M. Council convened in closed session, with all members present, pursuant to the following: 9.0 CLOSED SESSION 9.1 Public Employee Appointment pursuant to Government Code Section 54957 Title: City Attorney At the hour of 2:05 P.M. Council reconvened in open session, with all members present, p and announced no reportable action being taken. 10.0 ADJOURNMENT There being no further business to conduct, the meeting was adjourned. The hour of adjournment was 2:06 P.M. Approved by • Jim Conner, Mayor Submitted by Pamela L. Lee, City Clerk Deputy City Clerk 2 4111 CITY OF SAN JACINTO - - - TREASURER REPORT • FOR THE MONTH OF MARCH 1996 INSTITUTION INTEREST MATURITY PRINCIPAL BALANCE DATE SERIAL# RATE DATE AMOUNT PREY. MONTH 3/30/96 State-L.A.I.F. General Serial#9833794 5.56% OPEN $2,789,607 $3,589.607 3/30/96 State-L.A.I.F Redevelopment Serial#5133120 5.56% OPEN $2,171,838 $2,171,838 CHECKING First Interstate Serial#3980000/1-98001 OPEN $326,967 $44,390 Cash on Hand $700 $700 TOTAL CITY& REDEVELOPMENT INVESTMENTS $5,289,112 $5,806,535 I certify that these investments comply with all State Laws pertaining to the investment of Local Agency Funds and the City of San Jacinto's investment policies. There are sufficient funds to meet the City's next 30 days obligations. Ken Shaw, Treasurer CITY OF SAN JACINTO • STAFF REPORT TO: Mayor and City Council FROM: John Herrera-Finance Director Lyle W. Alberg SUBJECT: Approval of Register of Audited Demands and Payroll Checks DATE: May 07, 1996 RECOMMENDATION Approve warrant numbers 42847 through 43032 dated April 30, 1996 in the amount of S702,880.66 and Payroll check numbers 7161 through 7228 dated March 29 , 1996. 411 SUMMARY \ listing of accounts payable warrants is attached for your review and approval. Payroll information is available for your review in the Finance Department. 11111 `�q..' ( 1 1+�I+I"I.a al: [7.I'-°I10 I!j T, 7-1111n1n n1H1n c1i1n1nJn g',l+1nFr?i m17x,1‘;' I'41;11 i4ai -TPX;Tn nln1nl 'el?lnlw;i;i:itai t .aigInin r`fl' .ti n t I M 0 co N 1 Y. w tea I > CO �Y N - 4 C !'! c.4, '........1;7. ' '''''...''..4 � . O t17tl1 N O O , C N P + i • M 4t p ii . C M N U O �. 1.4 (Y ¢ M 4-10 , . , n Z i CC - W t t W I Z COco Z I *4s3 .0 `C 0 C 1 :i 1 N 1 Hi 1- ! a l 47 N n I- I N C O I o z Os a z n z 1- 0 t O OF C*CZ Os z s IZ C I z 0 1.Z 41 Z H Z H 1Z EZ I 0I- I W Y) 0I n 1- W w r a a I a M c•, N t- 1Zi CO. 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IA . - - 't CC M . 4 , v ti. v,IL, II ir 0 in I-1 ifl.-e 1.. 3-3 a; .-I .3-3 wy, 1. v3 pq A C 1 o o § ' . ......- - La 2 x 0 4 ct . ., , ,-. - _,,..,. ..,‘„,, ,...,,,,,. -,... ...,...„,.1.,0,- NI.,1* .101^ 010,I0 •_-.1,110, .1,110 ^T.61,'c!17,It. f21.11a! TI,".•10,..rq,:, ,"11•fl'l .1.-1,': PREPARED 05/01/1996. 14232114 City of San.Jacinto PAGE 5 PROGRAM: 0M311111 ACCOUNTS PAYABLE TE LIST REPORT NLJ 25 • . GROUP NUMBER i 00348 PREPAIDS ACCOUNTING PERIOD*,,,7 10/icala4':: 77-.,, .. . ,i. *.k,,I.....- i-4.•'• ,. .:, . . ' . '. .' --;'-:,-:.- , ‘V":: 1'i,SROUP.-1'USER- 'ID ._, nr1.,',:, ,:, . ' t ANNE', ,,_ :.•' i:.;.; :'4.„': "..'e , ,';' ---: •;'. '' .: ' . , . ' ' a_AkowttREATE.D SY ;:,,, ,7 I_LEitil ' i'' ' ' ' '.;:i... .,-;,:.:t.:'-..‘•...;44.i- - ,,.- . :-• '_ .,. '' ,l;':'!1 .Ellior:,,,, , a, a GROUP UPDATED BY * ANNE • 5 T 7 • T Tpomps :Tom DATE VOUCHER BK ACGRONT NUMBER PRoJ P.O. VENDOR VENDOR NAME INVOICE NUMBER RtiPYNT ,it44L ekirrio41. . . . ' . nkscinpmmulz ' , ' .: DUE DATE CHECK* CHECK DATE TYPE LAST TRANS ' . , ;,. . .,,%.:;.49,00' ' -• ' ':iNf45c ,:,:•,7-i , , -- • • . , -2g4t.i'a 0 - - 13 • 1 • 14 2 200 04/15/1996 003896 00 010-31.00-431.31-25 0001760 ALEX LIZOLA REQ 64.46 ' : MILEAGEWEIRBURSEMENT 00/00/0000 0042848 -64/10/199g. ' ' N - • --17 . ' •.. ''.: .15 4 • • • ' • • ... z- 5 :..:-.., .. 30 04/15/1996 0031497 00 025-7252-410.33-30 • 0000931 AL'S KUBOT A TRACTOR LAWNM 22244 . 49.35''4,Aii,,T0' ! SUPPLIES 00/00/0000 0042849 04/15/1996 N 21 a 400 04/15/1996 003898 00 025-7252-410.33-30 0000931 AL'S KUBOTA TRACTOR LAWNM 19825 24.67 T.".. 24, 1 ! supri.lili ' . 00/00/0000 0042849. 047-0/i996 -14 . • • •• 25, : co.., - ' • • .:' ,....,;. ,,ii:.a . 27. . . . . . 500 .04/15/1996 003899 00 099-9700470.40-01 0001407 A.A. CHAMBERLAIN & ASSOC/ STMT . . 23723.72 ••'. ''':' -• • .. 25i z REDEVELOPMENT HOUSING PROJECT-BROWN STREET 00/00/0000 0042850 04/10/1996 N VI 30. . 31' 4 600 04/15/1996 003900 00 065-0000-201.07-95 0002135 THELMA NOEL. REQ 16.44 371 5 OVERPAYMENT ON UTILITY ACCOUNT--1360 TRENTON 00/00/0000 0042051 047Io/1996 N 6 .. : . , . • . . 7 ' • - !0 04/15/1996 003901 00 ,050-9000-450.21-10 ' . 0000369 U.S. POSTMASTER REQ 1,0460.00 . 67 ' POSTAGE-WATER BILLING 00/00/0000 0042852 04/11/1996 N . 800 04/15/1996 003902 00 065-0000-201.08-93 0002136 METROCALL REQ 42.50 Z! PAGERS-OVERCALLS/ARCNET 00/00/0000 0042853 04/11/1996 N / . . .' ' • ' . 49 900 04/15/1996 003903 00 065-0000-201.00-93 0000317 WESTERN NURSE SPEC. REQ . . 150400 ; 1 ' BLOOD DRAWS/ARCNET 00/00/0000 0042854 04/11/1996 N IN 46 ' 1000 04/15/1996 003904 00 065-0000-201.08-93 0000992 AT & T REQ 39.92 K71 45 7 ,LONG DISTANCE CALLS . ARCNET 00/00/0000 0042855 04/11/1996 N 8. ' •. 9 ,, ..1199_44/1W1996 003905 00 065-0000-201.08-93 . 0000447 SO. CALIFORNIA EDISON CO. REQ 179.65 ...' . .e,,'• 52; - ' UTILITY.BILLS-ARCNET 00/00/0000 0042856 04/11/1996 N s? 1 54. ii 1200 04/15/1996 003906 00 065-0000-201.08-93 0002137 CBS REQ 75.00 Tu ! COPY MACHINE/MAINTENANCE - ARCNET • • 00/00/0000 0042957 04/11/1996 N . -. ..._. . . 4 • . . 00_ 800-0000-101.20-00 0000235 CITY OF SAN JACINTO REG 71,313.43 ••• 'i:,:: ',-,' NET PAYROLL 00/00/0000 0042858 04/11/1996 N i; .400 (11Z1541996 003908 00 085-0000-202.21-41 0000869 RIVERSIDE CO. EMPLOYEES REQ 5,079.63 a CREDIT UNION DEDUCTIONS 00/00/0000 0042859 04/11/1996 N . . ._ . -•. ,' ........._:-=00 Q4/15/19Y6 _MHO?. 02_0912-9790-470430-90 ' 0001921 CALIFORNIA DEPARTMENT OF REQ . . 1,250.00 . ,,,,eil RECORDATION OF REDEVELOPMENT PLAN 03 00/00/0000 00421360 04/12/1996 N 654 -'?-1 ______ 16QQ 04/15e4296 003910 00 010-2500-425.35-14 0000447 SO. CALIFORNIA EDISON CO. 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CO G •• Z J CO Z O. 0.- I 0Ia 011I 0 il-I, 09-4 ^.d 0!-I 01r+ 011-4 01.-I 0 O 0 03 0 r 01W OI J 0 3- :a z ¢ OJc I .-'r+ II 0:E oZ 0Z OiZ O.Z Olz OZ OZ OIZ OI 0 01- our 0!Ct 0S •' ¢ Ci. £0 (0'' 0'IW 01.A rt Li N W MI:) a.Ui )I:1 'O 10 1 1Z 03 W Ara 0IY -1,CC N L• S '1' c O.i 0 I Z,L) . I N!)- N J 03.J O J O; O,-I m -3 O J 0IJ m 3 m Z m e Q.t.. Oa W 0' a. O 0 ^ 1 0u I f0. i 0. .O. 0. 0 :i Z J W I t±; U. .- W O a 5 O I x W I .O itl W u) Ill Ui ',i� '.I! tl Ct SC f i W 11 :E X C; 'Y C'' I r-- I 'U CC I CC C' C' CL .c C' 0) C •., Z C t _I.41 .1,1, ,.i.,1rI01-.a...ieiniwir.imla1ai_lerinr.l alsl,.'oiwro. niltrinlm rimtwlzT_r'l,^!Itl•, roinlm,al,1- n!er Ie,m.u1.-� PREPARED 05/01 1996. 14:32:14 City of San . acinto PAll 1 1 PROURAM2 OM3 ACCOUNTS PAYABLE TE LIST REPORT NU 25 GROUP NUMBER 2 00348 PREPAIDS xp ' .AC 'OUNT0F143 4f-glt`s::1Uf1 • x,4�. .f�. 4 i a GROUP USER•ID 2 ANNE X' ,2 x , .`'.: 4,t.x c, `F7 ' - URUIP•CREATED,.re., :. ANNE:- -. .._�.a �rF�' 1-1te ' ,L ; GROUP UPDATED BY 2 ANNEr e s ___.._.__ -------... ---- - -'----- - - ---- -- ---... ---- - _ _- __ __ -- - ------ --- • 0 0 - 7 RTRANS bAl E V UCHER OK ' , . � T NUMMI PROD P.O. ,-VENDOR-VENDOR HAKE - - -INVOICE NUMBER ' AMOUNT i°, B 3 - IP'I b1� DE RXPTi DUE DATE CHECK* CHECK DATE TYPE I_.ARt TRANS s t> - _ - - - - - - - Ate • 9300 04/29/1996 0041.71 00 800-0000•-101.20-•00 0000235 CITY OF SAN JACINTO RES _A_- 56,208.83 E- NET PAYROLL -------T - -- 00/00/0000 004289E 04/2h%1996----- ------ -1I----- 4 9400 046 29/1996 004172 00 010-2500-425.35-16 000052.6 GENERAL_ TELEPHONE CO. STMT Si 60 i 5 PHONE SERVICES 00/00/0000 0042897 04/27/1996 N , 22 3 9500 04/29/1996 004173 00 010-3100-431.35-•16 0000526 GENERAL TELEPHONE CO. STMT 128.67 •4; ' PHONE SERVICES --- --- 00/00/0000 0042897 04/27/1996 -N • - 271 1 • 9600 04/29/1996 004174 00 010-6100--425.35-16 0000526 GENERAL TELEPHONE CO. STMT 32.80 .i` PHONE SERVICES 00/00/0000 0042897 04/27/1996 N ,A .o: 31 • 9700 04/29/1996 004175 00 025-7252-410.35-16 0000526 GENERAL TELEPHONE CO. STMT 28.66 , PHONE SERVICES 00/00/0000 0042897 04/27/1996 -N ' • 34 ' -'00 Q4/29/1996 004176 00 010-3100-431.35-16 0000526 GENERAL TELEPHONE CO. STMT 44.00 ,,..;;,,c. ' PHONE SERVICES 00/00/0000 0042897 04/27/1996 I 9900 04/29/1996 004177 00 025-7252-410.35-16 0000526 GENERAL TELEPHONE CO. STMT 28.66 0 1 PHONE SERVICES 00/00/0000 0042897 04/27/1996 N .L- 41 2 “A? 04L�Y/-1996 OQ4178 00 010-3100--431.35-16 0000526 GENERAL TELEPHONE CO. STMT 176.04 4 PHONE SERVICES 00/00/0000 0942897 04/27/1996 N s, . c 7 • 10100 04/29/1996 004179 00 010-3100••-431 .35-16 0000526 GENERAL.. TELEPHONE CO. STMT 108.08 8 ? PHONE SERVICES 00/00/0000 0042897 04/227/1996 N % . so sr • . _ 10200 04/29/_1Y96 004180 00 Q25-7252•-410.35-16 0000526 GENERAL TELEPHONE CO. STMT 28.66 - ' PHONE SERVICES 00/00/0000 0042897 04/27/1996 N 5' 64 10300 04/29/1996 004181 00 065--0000-201.08•-93 0000436 SO. CALIFORNIA GAS CO. STMT 30.35 e 3 UTILITY BILL-ARCNEI - 00/00/0000 0042898 04/29/1996 N 4 SB 1 ..o _- .10400 0ILZ9/1996 0041.8R00 965,0000--201.08-92_._ ..__ 0000880 RIVERSIDE COUNTY DISTRICT STMT 870.00 • , . .o; c ASSET FORFEITURE-•ARCNEr 00/00/0000 0042900 04/29/1996 N 51 .1 _J 00 04/ Y/199¢__ 004183 00 065-0000-201.08•••92 0000880 RIVERSIDE COUNTY DISTRICT STMT 1,300.00 -. ASSET FORFEITURE-ARCNET ' 00/00/0000 0042901 04/29/1996 N - oS :F 1 ::.._v...14160.Q_II4L24L1YY6_-iSL41434 dO_n65-00900-201.08_93--_� 0000369 U.S. F'OSTMASTEF. STMT 6.4 00 . ... POSTAGE/STAMPS-ARCNEr 00/00/0000 0042902 04/29/1996 N ' C•- 71 4 1Q?QQ Q4/22L1996 004385 00 P65-0000--201.08.93 0001022 RIVERSIDE CO. 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VENDOR VENDOR NAME-- INVOICE NUMBER • AlipU IT;: x a ` L .bkI�iOtitl 1 BCitIPf04 2 • DLlE IiAtE I34ECK* CHECk DATE TYPE LAST TRANS 1 13 1 1A • 2 3100 04/25/1996 004013 00 043-8501--450.30-90 0001408 GOVERNMENT FINANCE GROUP 682-IN 186.84 Is 1 ADMYN18TRAT1VE SERVICES A.D. 94•-1 ^" -- 04/30/1996 0000000 b-d 7000O5 ' A 17 5 ,"4200 04/25/1996 004014 00 046-8800-450:30-90 0001408 GOVERNMENT FINANCE GROUP 668-IN !1,449100 ' a .zfo ADMINIS RA7XVE SERVICES C.F.D. 02 04/30/1996 0000000 00/00/0000 N 21 22 Ti 3300 04/25/1996 004015 00 010-2500-425.21-10 0001590 HORIZON WATER STMT 66.00 2I. - ----------- 9 DRINKING WATER POLICE DEPARTMENT 04/30/i 6 6000000 00/66/0000 FI-- .,2_s_ 0 26 27 1 3400 04/25/1996 004016 00 01O-1200=-412.31-20 0002144 INLAND EMPIRE/RIVERSIDE C.42 20300 'i,ir,' • 1996 MEMBERSHIP DUES 04/30/1996 0000000 00/00/0000 _-_ N _-- • 29 { 30 J 31 I 4 3500 04/25/1996, 004017 00 010-1210-412.36-25 0000640 JOBS AVAILABLE 608080 187.20 P2 OCK s BL AD-POLICE 6EkbEAN•( AND CITY MANAGER 04/30/1 -1M 6900000 00/00/0000 N 33 • ._1600 Q4/25/1996, 004018 00 010-2500-425.34-05 0000605 I.B.M. 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A 6 4200 04/25/1996 004024 00 010_3100-431.21-15 0001905 LAW TECH PUBLISHING CO. REQ 82426 . 6 PUBLICATON-POLICE DEPT. 04/30/1996 0000000' 00/00/0000 N —4 6�± 7 2 - 4300 04/25/1996 00402 , 00 010-3100-431.33-10 0001042 L.B.B. WALBORN 55766 63. 52.50 64 RELOCATE OUTSIDE PHONE FOR WHEELCHAIR ACCESS-P.D 04/30/1996 0000000 00/00/0000 N `66 _._ 4_4.94 V4/25/1996 . 004926. O 01O-250035-16 _ 0000766 NTFC CAPITAL. CORPORATION 51810254 • 1.45:.34 ,-,,fi,j;•,66 _ 1ELEPHONE LEASE PURCHASE 04/30/1996 0000000 00/00/0000 N . 69 3 70 t;'' 450Q 04/2;r/19Y6 S)Q '277 ••1. 99 010-7400-425.356 0000766 NTFC CAPITAL_ CORPORATION 51810085 31.67 sTELEPHONE LEASE PURCHASE 04/30/1996 0000000 00/00/0000 N _ 5 • 1 4 _.---__.._.—____— .40P,I...1°-F- 'i°9--12%;v41,11,7,r.,TtlgJi::,::tg';J;;;:'igl,i,q-A:4,1'4''Si ;d4r414 .4'41;4;:ii"gi: fli'.7,1'. 1..-6`;d:41,74t1-6:,1",Jr,dda N v 0 • . . - At,,,,.' -, -. • '''.;••• '* . . -, . • :;.. , . ,. . . . • 42 NI , _.. •••• N - . , ,. 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' 0 010) O W O Z O C 01 W O W OI id 0 W 0,^ 014 0 12-4 0 1¢•t 01 01 H W E C MIX I 6•-M 1 O IX 0, 0 I Z 013.4 O 0 0 O i J 0IJ 0 J 0 J O Iz O x 0 :Y :t OIC , ,,:i tit _ ! 01:41t , .•t r•1 CV 1 Z :9 A_ r t x 6,2) •0 ¢ (s-1 Q CC,.. 0' J O Cc •.• ili (V ::1 h id I itJ �I W 'C M C ry. • I z i t ¢ 3 0 W W :: f♦ " 3 "i ,-a t- .a .{ I- .t 0 ! 1ill 0 7 it a I a•W II S Q IW ,= C H ly 4 I� C (aj C C C C sft 0 C4 o i .� II C , 2 IW U O. E iE ' > > x 9 a3 Ial 2 9 . 11,---------IL-----.V � ..tr.'m�.�.�.,..ln,.-„v w,.io mtntmiaio' ,"tnt. ��.�i,.. PREPARED Ot5/01/1996. 143211.4 City of San Jacinto PAGE 21 PROGRAM: OMIllk ACCOUNTS PAYABLE ATE LIST . REPORT NUIIII 25 GROUP NUMpElliF : 00368 ACCOUNTS PAYABLE 4-30-96 ' ACCOUNTINC3 pER OBI ULE 10/0.;6 GROUP WO ID ' : i ANNE ... ' IROREAWat tAOE . , _. . • I GROUP UPDATED BY : ANNE CI1 . U 11ko!k.0134.v JR010 DATE VOUCHER BK . - AcptIONT NUMBER PROD , P.O. VENDOR VENDOR NAME 1NUOICE NUMBER • - AMOUNT ' .,,A1 ijkikittelltig A- : - • DtstRIPTIGN 2: ''; DUE DATE . CHECK. CHECK DATE TYPE LAST TRANS . ' . - • , ':. A11 2 1600 04/29/1996 004095 00 010-3100-431.21•-10 0001232 GALAXIE DESIGNS 18375 43.41 _____ ______ 1 PLAGUE FOR ASSEMBLY OF GOD tpoRen----Focite-b-rpt. 04/30/1.-Wb 656057305- D0760700-00 14 • ' . ' - , . •,-:".. ,;. vo 04/29/1996 004096 00 010-1110-411.36-25 0000566 HEMET NEWS 10295/283 174.60 ,. ::- ::... ... • LEGAL ADVERTISING 04/30/1996 0000000 00/00/0000 N 7 6 1800 04/29/1996 004097 00 010-1110-411.36-25 0000566 HEMET NEWS 10295/262 82.50 ; LEGAL ADVERTISING 04/30/1996 0000000 067610/0000 N : ...-. . • 1 voo 04/2911996 004090 00 010-1400-414.21-10 _ . 0000600 HUBBS STATIONERY 290678 .84 _ '. .,. 7 OFFICE SUPPLIES FINANCE DEPARTMENT 04/30/1996 0000000 00/00/0000 N A 2000 04/29/1996 004099, 00 010-1110-411.21-10 0000600 HUBDS STATIONERY 292309 452.55 • OFFICE SUPPLIES ' CITY CLERK 04/30/1996 p000000 oomv0000 - N . . , , , •:: Ec . . .5i 7 2100 04/29/1996004400 00 010-4150-410.33-30 0000612 INDUSTRIAL ASPHALT * 1965945 ' 03:90 :. ' COLD MIX PUBLIC WORKS 04/30/1996 0000000 00/00/0000 N 2200 04/29/1996 004101 00 010-4150-410.33-30 0000612 INDUSTRIAL ASPHALT 533337 355.63 ' - imm B MIX ' PUBLIC' WORKS 04/30/1996 0000000 00/00/0000 N i_ XI 2 „ ' ' ' '2300 04/29/1996 004102 00 910-4150-410.33-30 0000612 INDUSTRIAL. ASPHALT 533343 . ' 263.73 COLD MIX SEWER DEPARTMENT 04/30/1996 0000000 00/00/0000 N s. M - 2400 04/29/1996 004103 00 010-3100-431.2L-35 0000618 LONG DEACH UNIFORM CO. 168559 430.95 & 7 - UNIFORM VEST-TORRES ' POLICE DEPARTMENT 04/30/1996 0000000 00/00/0000 N . e r° 214110 04/29a996 004104 00 010-3100-431.21-S5 0000696 LONGS DRUG STORE 073-93000 25.67. . 1 FILM PROCESSING POLICE DEPARTMENT 04/30/1996 0000000 00/00/0000 N 53 2600 04/29/1996 004105 00 010-7400-425.34-05 0000935 LOUIS ARROYO STMT 625.00 q . jANITORIAL SERVICES COMMUNITY CENTER 04/30/1996 0000000 00/00/0000 N a . .2100 04/29/1996 0ct4lP6 00 06S-0000-229.08-67 0002155 MIKE & RHONDA MELTON REG • . - 14.22 , ' REIMBURSE UTILITY CONSUMER DEPOSIT 04/30/1996 0000000 00/00/0000 N 61 67 5 ,Q0...0.142.9/1996 004407 00 050-9000-450.33-30 0000710 MARDEN-SUSCO 130275 58.61 WATER METER SUPPLIES 04/30/1996 0000000 00/00/0000 N 65i • - , • 661 L-_-.L2.2, 0 04/29/1996 04100 00_00-3100-431.21-30 0000780 OVERNIGHT INDUSTRIAL 12952 106.05 !C. ,6 2 CLEANING/JANITORIAL SUPPLIES 04/30/1996 0000000 00/00/0000 N 70 77 300Q 0464Y/1996 004109 00 010-3100-431.21-35 0002156 POLAROID REG 273.30 ! 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I'} 1 O C ��jj O I 1 '' 7 'C H W ¢ Q CC W 144 W O :C IIO i I Jj J Q id 0 aao 4-41 i ,1 i1 t1 J lir Z IL IZ 01 X do 0 Z J • 1 , f] .,1� ►i..1�. 1`.•1_.0,.-. , - ^..•,.1, o„a,a.-,N,ATY 01.6,.-lmiaiCi -1, ,.14151S,-,mfa Tii_Ilnml/fm 101n1a, 41.10,-Iwln1. .1.00- PREPARED 05/01/1996. 14:32:14 City of San Jacinto PAGE 26 PROGRAM% GM313U ACCOUNTS PAYABLE UPDATE LIST REPORT NUMBER 25 GROUP NUMBER : 00369 ACCOUNTS PAYABLE 4/30/96 . 1 ACCOUNTINO,PPtIOD10/1990 -v-7›,..."- . ' T CROUP USER ID '• ANNE'V , 4 - . 3 t7 -cFcgagri : !. mtw...,1 ,-- '....likibi,i, 11,:,,,,...,. _ . .,—• , J. . 1.,-;,,,,,.- - _ _ , __ -,. - 1::4,tht# 4 4-GROUP UPDATED BY t ANNE s T 7 7- TRANS4 'TRANS DATE VOUCHER DK ACCOUNT NUMBER PROJ P.O. VENDOR VENDOR NAME INVUICE NUMBER ' MILAN I , T DE4cRIPTiOW 1 DESCRIPTION 2 DUE DATE CHECK* CHECK DATE TYPE LAST TRANS . El 4 . ------..-.------- 12 - 14, 1 M i 4600 04/29/1996 004166 00 025-7100-410.21-80 0000326 WESTERN FARM SERVICE 42489-0 63.20 q 3 ---OARRb-btW4kTmENT SUPPLIES 04/30/1996 0000000 00/007000U- 4 M 5 • - 5 GRoIrp rdTALs 2, 7 - 23 8 COUNT . 46 Fa 9 AMOUNTi- 25.95751 L : Ef 3C 1- 4 72 4 3'1 - 3. '6 • 3' - . - 3E '9 1. ;7 _.• 11 41 12 4 14 4' 1 4 3, ii 17 . 4 18 . 39 ;- . 5 5-, 41 42 it 43 * 5 14 15 6- E. 4 1---- . ' • E-, ef _ . .2 6 _ T 54 i 55 56 7 _ if •,...,......._, _ • • • A N Staff Report • JACINTO TO Mayor & Councilmembers FROM: Les Evans, Director of Public Works via: Lyle Alberg, Interim City Manager DATE: May 7, 1996 RE. NOTICE OF COMPLETION REMOVAL OF UNDERGROUND STORAGE TANKS WARREN DUNCAN CONTRACTING Recommendation: Accept the work performed by Warren Duncan Contracting of San Bernardino in removing the City's underground fuel storage tanks at the City Yard and authorize the City Clerk to file a Notice of Completion. Background: The City Council awarded the contract for removal of underground storage tanks to Warren Duncan Contracting on October 17, 1995 for a low bid of $9,730.00. Due to scheduling difficulties and weather delays, the work has just been completed. A report from Centrum Analytical Laboratories. Inc. has indicated that there is no soil contamination from leaking tanks. Therefore, the contract was completed with no change orders. Over the years there has been some spillage of diesel fuel around the old pumps and the County Health Services Agency is requiring that the contaminated soil be removed. The cost of this removal is $2,500 and will be accomplished this month. WHEN RECORDED RETURN TO: CITY CLERK City of San Jacinto 312 E. Main Street San Jacinto, CA 92583 NOTICE OF COMPLETION FOR RECORDERS USE ONLY Notice is hereby given by the undersigned owner, a political subdivision of the State of California, that a public work of improvement described as Removal of underground fuel storage tanks . has been completed and was accepted by the undersigned awarding authority on the date hereof. The contractor on such work was Warren D nran C'Cntrart i ncg and the surety bond is with TIG Premier Insurance Company The real property upon which said work was performed is in the City of San Jacinto, l County of Riverside, State of California and described as: (Legal description or street address or other specific location) Old City Yard at the southwest corner of Grand Avenue and Industrial Way. Date: 5-7-96 City of San .7ari ntn (Date of Acceptance) (Name of Political Subdivision) STATE OF CALIFORNIA By COUNTY OF RIVERSIDE Title Director of Public Works I hereby certify that I am the Deputy City Clerk of the City Council of the City of San Jacinto, California the political subdivision which executed the foregoing notice and on whose behalf I make this verification: that I have read said notice, know its contents, and that the same is true. I certify under penalty of perjury that the foregoing is true and correct. Executed at San Jacinto, California on (Date) • Deputy City Clerk • AGENDA ITEM NO. 5. CITY OF SAN JACINTO STAFF REPORT TO: Honorable Mayor and City Council Members FROM: Les Evans, Public Works Director via Lyle W. Alberg, City Manager DATE: May 7, 1996 SUBJECT: SAN JACINTO & THIRD STREET REDEVELOPMENT PROJECT CHANGE ORDER # 1, AND NOTICE OF COMPLETION RECOMMENDATION • 1. Approve Change Order No. 1 , in the amount of $2,509.50. The difference between the approved contract amount and the actual bill is due to the actual material quantities (See Exhibit "A".) Quantity tickets have been presented to the City for payment, and approved by Michael Boulan, Public Works Inspector/Job Superintendent 2. Accept the Third Street Redevelopment Project installed on the Northeast corner of San Jacinto Avenue and Third Street by Sean Malek Engineering & Construction, Inc., and authorize the City Clerk to file a Notice of Completion. Fiscal Impact: Redevelopment Low/Moderate Income Housing Budget for 1995-96 allocated $350,000.00 for the construction of 4 housing units for Third & San Jacinto Housing Project. Background: Sean Malek Engineering & Construction, Inc. of Canyon Lake was awarded the contract for the Third Street Redevelopment Project on December 19, 1995 for a low bid of $17,883.00. The actual cost of the project was $20,392.50 due to quantity changes. The actual quantities are as presented in Exhibit "A" attached. • ATTACHMENT "A" ORIGINAL ESTIMATE ACTUAL COST DIFFERENCE Mobilization 1000.00 1000.00 N/C Removal of Existing CG&S 210 LF @ 6.00/LF 1260.00 1356.00 (226 L.F.) 96.00 Sawcut & remove Exist AC Paving 470 SF 1175.00 1175.00 N/C Remove Exist Sidewalk & Driveway (992 SF) 1488.00 1488.00 N/C Remove Existing trees (2) 300.00 300.00 N/C Upgrade existing water meter 1 @ 200./ea 200.00 400.00 (2 @ 200.00 ea) 200.00 Construct 150 L.F. of 6" Curb face (C & G) 1500.00 1720.00 (172 LF. & 10.00/LF) 220.00 1340 SF of 4" thick concrete spandrel-x gutter 2680.00 2624.00 (1312 SF @ 2.00/SF) (56.00) Construct 8" thick concrete spandrel & cross 2475.00 2475.00 N/C • gutter (550 SF @ 4.50/SF) Construct 1 handicapped ramp 400.00 400.00 N/C 160 SF of 6" thick concrete driveway 480.00 567.00 (189 SF @ 3.00/SF) 87.00 @ 3.00/SF 2 minor sidewalk drainage outlets 500.00 750.00 (3 @ 250.00 ea) 250.00 11 Tons of 0.25' AC 1375.00 1937.50 (15.5 tons @ 125./ton) 562.50 11 CY of 0.50' Class II base 1100.00 3450.00 (34.5 CY @ 100/CY) 2350.00 Fogseal (3 Gallons @ 250.00/EA) 750.00 750.00 N/C Install water service & water meter 1200.00 .00 (1200.00) TOTALS $17,883.00 $20,392.50 V-,.-9JB5O The work is satisfactory and a Notice of Completion should be filed. h:ICCRPT-96\3RDSJCOM.NOT PART I - CONTRACT DOCUMENTS SECTION 10 • CHANGE ORDER Order No. 1 Date MaY 7, 1996 Contract Date January 12, 1996 Sheet 1 of 2 Agency: CITY OF SAN JACINTO Project : Third Street Redevelopment Project in the City of San Jacinto Contractor: SEAN MALEK ENGINEERING&CONSTRUCTION INC. The following changes are hereby made to the Contract Documents : JUSTIFICATION CHANGE TO CONTRACT PRICE Original Contract Price $ 17,883.00 • Current Contract Price adjusted by Previous Change Order (s) $ 17,883.00 Contract Price due to this Change Order will be (decreased) (increased) . $ 2,509.50 New Contract Price including this Change Order $ 20,392.50 CHANGE TO CONTRACT TIME Contract Time will be (increased) (decreased) 0 (Calendar Days) Date for completion of all work Februaru 8, 1996 (Date) 45 APPROVALS REOUIRED 411 Approved by: Date Recommended by. I PS Fvnnc Date 4-25-96 Ordered by: Date Accepted by: Date Federal Agency Approval: Date (Where Applicable) !II 111 49 •WHEN RECORDED RETURN TO: CITY CLERK: City of San Jacinto 312 E. Main Street San Jacinto, Ca 92583 NOTICE OF COMPLETION FOR RECORDERS USE ONLY Notice is hereby given by the undersigned owner, a political subdivision of the State of California, that a public work of improvement described as Third Street Redevelopm Project , Northeast Corner of San Jacinto Avenue and Third Street has been comppeent and was accepted by the undersigned awarding authority on the date hereof. ted The Contractor on such work was Sean Malek Engineering and Construct' Incorporated and the surety bond is with ion, The real property upon which said work was performed is in the City of San Jaci County of Riverside, State of California and described as : (Legal Description or streett address or other specific location) • Northeast corner of San Jacinto Avenue and Third Street Date: (Date of Acceptance) City of San Jacinto (Name of Political Subdivision) By �i,Y, Title: ' Director of Public Works STATE OF CALIFORNIA COUNTY OF RIVERSIDE I hereby certify that I am the Deputy City Clerk of the City Council of the City of San Jacinto, California the political subdivision which executed the foregoing notice and on whose behalf I make this verification: that I have read said notice, know its contents, and that the same is true. I certify under penalty of perjury that the foregoing is true and d Executed at San Jacinto, California on (Date) Deputy City Clerk • 5 . 10 4101114114 Staff Report S A N JACINTO TO: Honorable Mayor & Councilmembers FROM: Les Evans, Director of Public Works via: Lyle Alberg, Interim City Manager DATE: May 7, 1996 RE NOTICE OF COMPLETION RAMONA EXPRESSWAY WIDENING RVC ROADWAY CONSTRUCTION, INC. Recommendation: • Accept the improvements installed at Ramona Expressway at Chase Street by Roadway Construction and authorize the City Clerk to file a Notice of Completion. Background: On January 2, 1996, the City Council awarded the contract for Ramona Expressway Widening at Chase Street to RVC Roadway Construction for a low bid of $45,077.87. On March 26. 1996, the City Council approved a Change Order of $12,000 for soil stabilization work. The construction is now complete at a final cost of $49,620.27. The actual cost of the Change Order was less than expected. The work has been satisfactorily completed and a Notice of Completion should be filed. WHEN RECORDED RETURN TO: • CITY CLERK City of San Jacinto 312 E. Main Street San Jacinto, CA 92583 NOTICE OF COMPLETION FOR RECORDERS USE ONLY Notice is hereby given by the undersigned owner, a political subdivision of the State of California, that a public work of improvement described as Ramona Expressway Widening has been completed and was accepted by the undersigned awarding authority on the date hereof. The contractor on such work was RVC Roadway Construction . Inc . and the surety bond is with Fidelity and Deposit Company of Maryland said work was performed is in the City of San Jacinto, The real property upon which P P Y P County of Riverside, State of California and described as: (Legal description or street • address or other specific location) Date: May 7 , 1996 City of San Jacinto (Date of Acceptance) (Name of Political Subdivision) STATE OF CALIFORNIA By COUNTY OF RIVERSIDE Title Director of Public Works I hereby certify that I am the Deputy City Clerk of the City Council of the City of San Jacinto, California the political subdivision which executed the foregoing notice and on whose behalf I make this verification: that I have read said notice, know its contents, and that the same is true. I certify under penalty of perjury that the foregoing is true and correct. Executed at San Jacinto, California on (Date) Deputy City Clerk • AGENDA ITEM 5 ' ) ( STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Brian McNabb, Director of Community Development via Lyle W. Alberg, Interim City Manager DATE: May 7, 1996 SUBJECT: TENTATIVE TRACT 24922, THIRD (FINAL) EXTENSION OF TIME APPLICANT: DONALD L. MORRIS LORI ANN MORRIS 45701 Classic Way Temecula, CA 92592 LOCATION: North side of Seventh Street, west of Palm Avenue RECOMMENDATION • Staff recommends that the Council grant the third and final extension of time for Tentative Tract 24922, to be extended to November 15, 1996. BACKGROUND Tentative tract maps are approved by the Planning Commission and are active for two years, with the potential for three additional one year extensions. To date, the Planning Commission has granted the first two one-year extensions. Per the City Subdivision Ordinance, the third and final one year extension can only be granted by the City Council. Additionally, in September 1993, the State Legislature enacted legislation granting all valid tentative maps an automatic two year extension thereby extending the potential life of this map from five years to seven years. Tentative Tract Map 24922, an 82-lot single family subdivision of 17.5 acres, was initially approved by the Planning Commission on November 15, 1989. The Conditions of Approval were modified by the Planning Commission on November 12, 1992, when granting the second extension of time. Staff has reviewed the Conditions of Approval and determined them to be adequate and consistent with the General Plan and Zoning Ordinance. Therefore, no changes or additions to the Conditions of Approval are recommended. • TEN T'-- • I VE• MAP FOR Pi..441 '-- — PALM r ENUE ESTATES A - .A TRACT NO. 24922 ,Y%./rl./. 'a..`t',_....""e"' • IN THE CITY of SAN JAGNTO. COUNTY OF RIVERSIDE. STATE Of CAL1fORNIA �,� ��•�� - LEGAL DESCRIPTION, •--• 1' ' H /+.1..•M/�/►+•M ' PARCEL 4 AND A PORTION Of PARCEL 3 OF PARCEL I _ MAP 7443 tN eK 2e.Pa t2 Of PARCEL MAPl.REGORO! i \ ..et ,,,,•...,,•••••✓r,•• III OF THE COUNTY Of RIVER310E I i r /s..,.l...,ti4�w. 1 APN 4.341 - 17 I03 I ` ly �`��G ® • (R 1 1 A 7 r/Iv�t Ara - I . Cl • ii �a • _ w ✓ r ... w 0.Y N.- in Ar\yrrin.r (rr�'1 Lund �'� .+�. - 1 in 7 40 1 141 or/ r 1. , \ 41 42 43 {4 40 p I Z CC V �� ...7o.. new./ ..../ .sv+ ./,.... 4e• fir► C.:IC...EL • : fiki 09 f7...7.. --. ..4,4,3 . 7.•113"."7"--'42 PT- I/fr/I ® - VICINITY MAr • ./.v/ a...../ ..A./ ir.r+ w//• 4 4e •F�^r/ I • / 1, _ w,•- } . • TYPICAL STREET SECTIONS -- I INI i _._1 /I// !IL/ y//I, • � 4 /r• mo/ N 5 4 35 •III. r/// ,I•. 7230 • 60 I • .,.�i • t' •,n fm SEYENT���STREET ►. '35''. Vv.,vl , ,1''. • it • n."'' IS4//I 32 Li ri 61 r. t • .,:4 Z .+3:. 32 31 130/I Irr/I .+../ r M +' Mom/ NN/f 2' =';1.11 Nom = W a, yr. .+1 ,.. ... ' I Y., ; PALM ,VENUE � 1 f p/.. � 22 •.../i �y. 26 �'• tPSlr 1 63 � �N ... ......: „Air , , ?:, I I . sir :Milt • 1111 U. /air a" 65 �� 11��!iiJ i INTERIOR ggTREETS Z 20 /� I,...4) N. aI le 4 p a +.,.. 1" tot7 to PS t {r/..( ^' 1:1 ./• /a' -,am urI In �� UTILITIES 1 .J`r� .1I1( 1 .AtO tAf,DUr MUNICIPAL.A7�OfIMLT • 1!;+I �I/( {//+A/I (f12 I3 \ Y—~ I j Z w+ou..... CPT OP IW MCM110 • �1 • ` .ffi WI L NAM MAW i ; .M IA�rIR C/41a1M dr (/ ! moo.,.» rows,/ . ' PAW • • ' . 1.. I1rr1 aYTLq POWWOW C LLMM M MOW • I / �� r.p loan• CNAIM M,N - ' `- ^ r ONS .,aa14a ■t/i I. mow.. �. 7aaNOr1.IA OWE NI "`'' 4• 73�� 72'. 71 10 ; ,Ill . aM.a•A.O/•.aaa/A.1 OW ` (�a111 .1lr /.i/I .// N /..s/ ( Yl WIDER A .A. IIMATMON CMIWLA.M Ir/w/1 . , ' ` CONSYOKIION ,. . PA lox s .Ml SNNS CA/soaN/aM Mr 1.I 1 rI-� 74/t .. 6/ /e h I w DEVELOPMENT INFORMATION, { .i. /TT . — a T ..... ..r+. _ ' _.. 1 WAN u�ACM MOM i I -- I I =M ra.m.A., 11.P-� _-ter ✓' . 4 ( CC NIOr.re LOAM 11..r ua1* 1pi A.... _ Isw,/I I % 1X �„ ~Wrpali•A /"" ILL ,>. Y . a • 'i 1 /I i gfo�,= w a ' S f .� .• OWNER/SUBDIVIDER+ AAP" kri-1 IA,i k iit• 82 N ( I. 1 Kai. 2 I I • •.ae:„!,•�'"" ..,LI. -.1µ -a. . .-r...•.. --k=—. - .. r - nastm,.MAvau. PAN RICK ENGINEERING COMPANY 1I 5 • 19-,. IMP" Staff Report S A N JAC I NTO LO Mayor and Councilmembers FROM: Les Evans, Director of Public Works via: Lyle Alberg, Interim City Manager DATE: May 7, 1996 RE USE OF HOFMANN PARK FOR CHRISTIAN CONCERT Recommendation: Approve the request of Calvary Chapel's Just For You Ministries, of Hemet, for the use of Hofmann Park between the hours of 2:00 p.m. and 8:00 p.m. on Saturday, July 13, 1996. Background: • Mr. Anthony R. Garcia has requested the exclusive use of Hofmann Park and the park gazebo for a Christian youth outreach concert, to be held on Saturday, July 13. The anticipated attendance is 300 persons. There is no charge for the concert. This same organization has conducted concerts in Hofmann Park for the past two years. Staff. including the Police Department, have reviewed the request and recommend approval subject to the following provisions: Provide liability insurance as required by the City Risk Manager and City Attorney. 2 Provide at least one portable toilet for the event. No use of the Community Center will be authorized. Maintain sound levels of music within levels prescribed by City Ordinance. 4 Share parking lot with any event that may be concurrently scheduled at the adjacent Community Center. 5 If electricity is required, coordinated at least 72 hours in advance with the City Public Works maintenance staff. • Permission to use the Park is revokable upon violation of any of these provisions, or any Park Use Regulation or by the Chief of Police. 5 . 1 • STAFF REPORT TO: Honorable Mayor and Members of City Council FROM: Bob Wilson, Fire Marshal via Lyle Alberg, City Manger Date: May 7, 1996 SUBJECT: Surplus City Property RECOMMENDATION Adopt Resolution Number declaring certain property as surplus and authorizing • disposal of said property. FISCAL IMPACT Minor amount of proceeds returned to General Fund, dependant on sale of items. BACKGROUND From time to time, the City of San Jacinto accumulates property not usable as a result of damage, age or no longer safe to use. It is not cost effective to repair the property for use. This property may be sold at auction and the proceeds returned to the city General Fund. Attached is a resolution to declare the listed property unusable by the City, due to age or condition and be disposed of in accordance with lawful procedures. scp 410 • RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO DECLARING CERTAIN PROPERTY AS SURPLUS AND AUTHORIZING DISPOSAL OF SAID PROPERTY WHEREAS, the City of San Jacinto from time to time accumulates property not usable as a result of damage, age or no longer safe for use, and; WHEREAS, the City Council of the City of San Jacinto in an effort not to harbor property which cannot be used or is not cost effective to repair, has the authority to declare the property as surplus; NOW, THEREFORE, BE IT RESOLVED the City Council of the City Of San Jacinto declares said property as shown on Attachment "A" to be surplus and authorizes the disposal of said property in accordance with lawful procedures, • MOVED, PAS SED AND ADOPTED at a regular meeting of said City Council on the day of , 1996 AYES: NOES: ABSENT: MAYOR ATTEST: DEPUTY CITY CLERK RSPL Attachment " A" City of San Jacinto Fire Department SURPLUS PROPERTY COMPUTER Apple 1. Color RGB Monitor N7156919 1. 3.5 drive Y760G7K 1. Keyboard 559691 1. CPC E743700P2S6000 1. Scanner 8420348 1. Laserwriter Printer CPU F120342T724 1. CPU Keyboard 448437 1. CPU RGB Monitor 5138703 • BED 1. Bunk Bed Set U/N CHAIRS 5. Metal Chairs with Fabric seats U/N SELF-CONTAINED BREATHING APPARATUS 17. Scott 4500 PSI Cylinders 12. Scott 4500 PSI Cylinders with Back pack 11. Masks for 4500 PSI Scott KITCHEN SMALL APPLIANCES 1. NESCO 18 Quart Roaster U/N 2. Westbend 100 cups Coffee Maker U/N sjfdsl • SURPLUS PROPERTY Attachment "A" (continued) 89 Ford T-Bird 1FAPP6047LH143104 3HXL447 Unit 134 88 Ford T-Bird 1FABP6044JH160224 2NTY805 Unit 136 90 Ford T-Bird 1FAPP6044LH142945 2VJF859 Unit 132 (Unit 132 should have already been declared surplus) 70 Bicycles (Recovered Property) • • STAFF REPORT TO: Honorable Mayor and City Council Members FROM: Brian McNabb, Director of Community Development via Lyle W. Alberg, City Manager DATE: May 7, 1996 SUBJECT: FEE DEFERRAL PROGRAM RECOMMENDATION Consider for adoption the attached Ordinance, waive the reading of the Ordinance in full and read by title only, thereby extending the interim development fee waiver/deferral program to June 30, 1997. BACKGROUND On May 3, 1994, the City Council adopted a fee deferral and waiver program related to certain application and development fees. This program originally sunset on June 30, 1995, but was subsequently extended until June 30, 1996. The purpose of the program was to stimulate development, which had threatened to come to a halt. The program waives development related, non-general fund fees and defers certain general fund fees to either close of escrow (single family residential) or certificate of occupancy (commercial/industrial). The only change in the program instituted in 1995 was to change the park fee from a status of totally waived to a status of deferred fee. The attached exhibit shows the fees waived over the course of the past two years. To assist the City Council in determining a position, I have included all previous reports on this subject. CCRPT-96\FEEWAVER.RPT • DEFSVGS.XLS • FY 1994-95 SUBD# #OF UNITS AMOUNT WAIVED DESCRIPTION 24052 34 $20,677.44 $608.16/UNIT 24054 12 $7,509.12 $625.76/UNIT 24140-2 48 $32,179.68 670.41/UNIT 22950-3 3 $3,704.01 1234.67/UNIT MISC 4 $5,001.20 1250.30/UNIT TOTAL 101 $69,071.45 FY 1995-96 24052 4 $2,432.64 $608.16/UNIT 24054 7 $4,380.32 625.76/UNIT 23789 13 $4,550.00 350.00/UNIT 24140-2 22 $14,749.02 670.41/UNIT 22882-2 12 $6,000.00 500.00/UNIT MISC 6 $6,714.00 648.90/SJ & 3RD, 693.90/HABITAT, 0 ANN TOTAL 64 $38,825.98 24052: SEWER CONN, PUB SFTY STRUCT & EQUIP, CAR POOL, LOC & REG TRANS, & PUB BLDGS 24054: SEWER CONN, PUB SFTY STRUCT & EQUIP, CAR POOL, LOCAL& REG TRANS, & PUB BLDGS 24140-2: SIGNALIZATION, PUB SFTY STRUCT& EQUIP, CAR POOL, LOC & REG TRANS, PUBLIC BLDGS. 23789: PUB SFTY SRUCT& EQUIP, SEWER CONN & CAR POOL 22882-2: SIGNALIZATION, CAR POOL, SEWER, PUBL SFTY EQUIP &STRUCT 22950-3: PUB SFTY STRUCT& EQUIP, SIGNALIZATION, PARK, SEWER CAR POOL, REG & LOCAL TRANSP & PUBLIC BLDGS • Page 1 ORDINANCE NO. • AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, EXTENDING TO JUNE 30, 1997, THE INTERIM FEE AND PAYMENT POLICY SCHEDULE FOR SINGLE FAMILY RESIDENTIAL AND COMMERCIAL/INDUSTRIAL DEVELOPMENT ESTABLISHED BY ORDINANCE NO. 1000, WHICH EXPIRES ON JUNE 30, 1996 RECITALS WHEREAS, the City continues to recognize that the economic downturn has severely impacted the single family residential and commercial/industrial development community; reducing construction activity and resulting in lost wages and jobs for our citizens. WHEREAS, the City is committed to providing a high quality of life for our citizens, by maintaining or creating job opportunities, increasing the affordable housing stock and improving services. WHEREAS, reducing the financial impact on the single family residential and the commercial/industrial development community during this economic downturn may stimulate construction activity and thereby create additional job opportunities, housing opportunities and improve services for our citizens. WHEREAS, the interim fee waiver and fee deferral payment policy will reduce the financial impact on the single family residential and commercial/industrial development community. THEREFORE, THE CITY COUNCIL DOES HEREBY ORDAIN THAT: SECTION 1. The interim fee waiver and payment policy for single family residential and commercial/industrial development is hereby established subject to Exhibits "A" and "B," attached hereto and included herein. SECTION 2. The interim fee waiver and payment policy shall only apply to those final maps and building permits that are issued for the time period commencing on the effective date of this ordinance and sunsetting at the end of the 1996-1997 Fiscal Year, June 30, 1997. In the case of final maps approved during this time frame, implementing building permits issued after June 30, 1997, will be subject to all development fees normally required. • 1 thereof.SECTION 3. This ordinance will take effect thirty (30) days from the passage SECTION 4. The City Clerk shall certify to the adoption of this ordinance and cause the same to be published in a newspaper of general circulation printed and published in the County of Riverside, State of California. Introduced at the regular meeting of said City Council on the 7th day of May 1996. MOVED, PASSED AND ADOPTED at a regular meeting of the City Council on the _day of , 1996, by the following vote. AYES: NOES: ABSENT: Mayor ATTEST • Deputy City Clerk CERTIFICATE STATE OF CALIFORNIA, COUNTY OF RIVERSIDE, CITY OF SAN JACINTO, I hereby certify that the foregoing is a true copy of Ordinance No. duly adopted by the City Council of the City of San Jacinto at a regular meeting thereof held the day of , 1996. WITNESS my hand and official seal of the City of San Jacinto this day of Deputy City Clerk • 2 EXHIBIT "A" INTERIM FEE WAIVER AND PAYMENT POLICY EXPIRING JUNE 30, 1997 The following fees shall be paid subject to the following: 1. Payable at Final Map approval, prior to recordation: Tentative Map Application Fee Final Map Application Fee 2. Payable at building permit issuance: Flood Control Improvement Fee 3. Payable at either close of escrow (sfr) or final occupancy issuance (comm/ind), as applicable to the type of development: Water Capital Improvement Fee Fire Station Mitigation Fee Building Permit Surcharge Current Planning Fee • Advance Planning Fee Fire Sprinklers Inspection Fee Park Fee 4. Payable at request for water meter, where water meter does not exist or is being replaced: Water Meter Fee All remaining City Development Fees, as depicted on Exhibit "B", for Single Family Residential and Commercial/Industrial development shall be waived until the end of the 1996/1997 Fiscal Year, June 30, 1997. This Ordinance has no effect on plan check, building permit, and/or application/review fees not expressly indicated herein or on Exhibit "B". CCRPT-96\Fee Wave r.Ord • 3 . EXHIBIT "8" August :°91 J: 3AZ. ..ACIN ]EVELOPMt'N FEES41Regional Transportation IS 820.00 per acre I Local Transportation I 500.00 per acre I Ir Public Buildings I 65.00 per acre I il000 Control Improvement Area 01 5990.00 per acre Area 02 4975.00 per acre Traffic Signalization SF Units 150.00 per dwelling unit . MF Units 100.00 per dwelling unit Subdivision 2700.00 per acre Commercial 2700.00 per acre 'Carpool Mitigation Fee 90.00 per dwelling unit Water Capital Imp Fee Residential 250.00 per dwelling unit Commercial 200.00 per 15 PFU City Sewer Fee 200.00 per dwelling unit Residential Commercial 200.00 per 20 PFU Public Safety Structures 50.00 per dwelling unit Residential 0.01 per square foot of lot area Commercial Public Safety Equipment 10.00 per dwelling unit Residential 0.01 per square foot of lot area Commercial Park Fee 525.24 per dwelling unit SF Detached 314.46 per dwelling unit2- AUnitsed 460.62 per dwelling unit 2-4 Units 402.48 per dwelling unit Si- Units unit rr Mobilehomes 290.52 per dwelling Undergrounding Fee I 50.00 per Linear foot I Street Trees 250.00 per tree 8uiiding Permit Surcnarge '1% of Total Permit Fee Min. 51.00, Max. S50.00 Fire Station Mit Fee 577.00 per dwelling unit Residential 0.34 per square feet of building Commercial Current Planning unit Residential 50.00 per dwelling a Commercial 0.02 per square foot of s e4area Advanced Planning unit $ T Residential 150.00 per dwelling area Commercial 0.06 per square foot of Lignting, Landscaping,Maintenance Dist. 1.00 per linear foot Fire Hydrant I 200.00 minimum up to four • Paint 6 Blue Dot 50.00 for eacn additional 00 + .50 per head per dwelling unit Fire Sprinklers /(,a��� , ater Meters 41/1' 400.00 each 3/4" 500.00 eacn :_3/4" 750.00 each 1000.00 eacn , 3ther Fees:Eastern Municipal Water District TreatmentCall 766-1822 District Plant Fees Unified School Districts - School Fees Call 654-2785 II San Jacinto Call 658-2171 Hemet CITY OF SAN JACINTO STAFF REPORT TO: Honorable Mayor and City Council Members FROM: Brian McNabb, Director of Community Development via Pamela S. Easter, City Manager DATE: April 18, 1995 SUBJECT: FEE DEFERRAL PROGRAM RECOMMENDATION Advise staff as appropriate BACKGROUND On May 3, 1994, the City Council adopted an Ordinance that waived certain development related fees and deferred others. The Ordinance sunsets on June 30, 1995. The • purpose of the Ordinance was to attempt to stimulate development, which seemed to be coming to a halt. Since the Ordinance went into effect, five non-residential building permits were issued and 71 single family residential permits. Of the five, staff believes one project went ahead because of the fee waiver. We are also trying to structure an industrial expansion that will only work with the fee waiver in effect. Based on the testimony received in 1994, "Treasures" and "Heartland" would not have been able to proceed without the City fee program. These two projects constitute 30 of the 71 residential permits issued. Additionally, we have prepared 12 more permits for these projects at the request of Peacock Financial. They should be issued by May. While the balance of the 41 permits benefitted from the fee program, staff is unclear whether or not the builders would have proceeded without our program. We have received innumerable positive comments regarding our fee program. There are two projects, Park Hill Village and Jacinto West, that may be re-started in the next year. The potential developers have indicated the projects are marginal. There is an excellent chance those projects won't proceed without the fee program in effect. A church is in escrow on an East Main Street property and has expressed interest in a long term fee waiver. • • April 18, 1995 Page No. 2 Due to expenditures from Fund 28, (the Park Fund) for various projects, this fund is nearly depleted. The fee in effect, $525.00/unit, is inadequate to fund 5 acres of park per 1000 people, which is the City standard. The actual fee probably should be closer to $2500/unit. On the housing side, prices have not appreciated in the Valley. Most projects are not buildable due to a combination of low prices and high fees. Some projects are so marginal that $525.00 per unit could make or break the project. The choices of the City Council are as follows: 1. Determine whether or not to continue with the fee waiver program. 2. If the Council desires to continue the fee program, it needs to determine whether to adopt the identical program as last year, or to amend it. A possible amendment might be to change the park fee from a waived fee to a deferral fee. 3. The length of time to continue the program is the final issue the Council needs to • determine. Staff does not forsee any substantial change in development activity or pricing for at least one more year. The potential developers of the marginal projects are running their pro-formas out two years. Possible choices range from a short term continuation of the program (six months) to an extension for up to two years. If the Council desires to continue the waiver/deferral program, staff will bring back the necessary ordinance at a subsequent regular meeting. BKM:ga CCRPT-95\Waiverfe.may • (7, BANKeR o40. WRIGHT REALTY 610 EAST FLORIDA AVENUE.SUITE A HEMET.CA 92543 SUS.(909)656.21 b February 15, C075y �� , FAX(909)65L0/69 FEB 2 1 1995 City of San Jacinto 201 E. Main Street 1Niu, ;;�, San Jacinto, CA 92583 Attn: Brian McNabb Reference: the extension of city ordinance waiving undergrounding fees for another year from 6-30-95 to 6-30-96. We hereby request that this item be brought before the San Jacinto City Council meeting, hopefully at the next scheduled meeting on April 4, 1995. Extension of this waiver another year will allow the sale of vacant property located the the corner of Main Street and Camino Los Banos, also known as 796 E. Main Street, to be consumated and developed. This would be a tremendous improvement over the present weed-overgrown vacant lot and would greatly enhance the downtown area of your city. 1 Without the extension of this waiver, the w15,750 undergrounding fee will be prohibitive and the sale will NOT be consumated which will be a great loss to my clients, Mr. & Mrs. Varner, as well as a great detriment to your city. The potential buyers, The Unitarian Universalist Fellowship Church, have indicated it will be impossible for them to obtain a building permit by the present waiver deadline of July 1 , 1995. I strongly encourage you to give this matter your ernest consideration in a most timely manner for the sake of all parties concerned. Thank you for your diligent efforts. Sincerely yours, VAL JACiSSON REALTOR ASSOCIATE 1111 An Independently Ownea and Operated Member of Coldwell Banker Residential Affiliates.Inc. FROM :r1AIL FOXES E-C TO 146549896 1S95 ^4-12 13:01 43T5 P.02/02 • Nielsen Construction Co. • Builder/ Developer Established 1964 April 12, 1995 Brian McNabb Director of Community Development 201 E. Main Street San Jacinto, Ca. 92583 Re: Interim Fee Waiver and Payment Policy Dear Mr. McNabb, I am the owner of tract 27016. A 19 lot subdivision on shaver Street in your City. This project is ready for recordation subject to posting the bonds. • i was unaware until yesterday that you have waived some fees making it easier to be more competitive in todaya market. I have run some figures and now believe that this is a viable project. It will take me longer than the June 30th deadline to resurrect this project. I certainly hope the City Council will allow this program to continue. Without it I would not be able to compete with nearby pro- jects that are not in the City. Thank you for this opport';nity to voice my opinion. Cordially yours, aQt&fa. Ri hard A. Nita-Ise 1305 Bonnie Cove Avenue/ Glendora, California 91740 /(818) 335-8711 EXHIBIT "8" --- OF S,,,. ;Ac:...0 Nl FEES august _991 7EVELOPM , Regional Transportation 15 820.00 per acre I 41111 Locai Transportation I 500.00 per acre Public Buildings I 65.00 per acre I Flood Control Improvement Area $1 5990.00 per acre Area 02 4975.00 per acre Traffic Signalization SF Units 150.00 per dwelling unit MF Units 100.00 per dwelling unit Subdivision 2700.00 per acre Commercial 2700.00 per acre Carpool Mitigation Fee l 90.00 per dwelling unit " Water Capital Imp Fee Residential 250.00 per dwelling unit Commercial 200.00 per 15 PFU City Sewer Fee Residential 200.00 per dwelling unit Commercial 200.00 per 20 PFU Public Safety Structures dwelling unit Residential 50.00 per Commercial 0.01 per square foot of lot area Public Safety Equipment Residential 10.00 per dwelling unit Commercial 0.01 per Square foot of lot area Pars Fee SF Detached 525.24 per dwelling unit SF Attached 314.46 per dwelling unit 2-4 Units 460.62 per dwelling unit III 5+ Units 402.48 per dwelling unit Mobilehomes 290.52 per dwelling unit Undergrounding Fee I 50.00 per linear foot Street Trees I 250.00 per tree iuiiding Permit Surcnarge11% of Total Permit Fee Min. 51.00. Max. 550.00 dire Station Mit Fee Residential 577.00 per dwelling unit Commercial 0.34 per square feet of building Current Planning Residential 50.00 per dwelling unit ggl4a Commercial 0.02 per square foot of es area . Advanced Planning Residential 150.00 per dwelling unit $ Commercial 0.06 per square foot of area Lighting, Landscaping,Maintenance Dist. 1.00 per Linear foot Fire Hydrant 200.00 minimum up to four Paint & Blue Dot 50.00 for eacn additional Fire Sprinklers / + _ile-00 ' .30 per need per dwelling unit ater Meters 3/4" 400.00 each 500.00 eacn :_3/4" 750.00 each 2" 1000.00 eacn . . __ __.._ Other Fees: 4111 Treatment Plant Fees Call 766-1822 Eastern Municipal Water District Unified School Districts - School Fees Call 654-2785 San Jacinto Call 658-2171 Hemett • ORDINANCE NO. 1009 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, EXTENDING TO JUNE 30, 1996, THE INTERIM FEE AND PAYMENT POLICY SCHEDULE FOR SINGLE FAMILY RESIDENTIAL AND COMMERCIAL/INDUSTRIAL DEVELOPMENT ESTABLISHED BY ORDINANCE NO. 1000, WHICH EXPIRED ON JUNE 30, 1995 RECITALS WHEREAS, the City continues to recognize that the economic downturn has severely impacted the single family residential and commercial/industrial development community, reducing construction activity and resulting in lost wages and jobs for our citizens. WHEREAS, the City is committed to providing a high quality of life for our citizens, by maintaining or creating job opportunities, increasing the affordable housing stock and improving services. WHEREAS, reducing the financial impact on the single family residential and the • commercial/industrial development community during this economic downturn may stimulate construction activity and thereby create additional job opportunities, housing opportunities and improve services for our citizens. WHEREAS, the interim fee waiver and fee deferral payment policy will reduce the financial impact on the single family residential and commercial/industrial development community. THEREFORE, THE CITY COUNCIL DOES HEREBY ORDAIN THAT: SECTION 1. The interim fee waiver and payment policy for single family residential and commercial/industrial develop to Exhibits A and development is herebyestablished subject "B," attached hereto and included herein. SECTION 2. The interim fee waiver and payment policy shall only apply to those • final maps and building permits that are issued for the time period commencing on the effective date of this ordinance and sunsetting at the end of the 1995-1996 Fiscal Year, June 30, 1996. In the case of final maps approved during this time frame, implementing building permits issued after June 30, 1996, will be subject to all development fees normally required. 1 SECTION 3. This ordinance will take effect thirty (30) days from the passage thereof. o SECTION 4. The City Clerk shall certify to the adoption of this ordinance and circulation printed and cause the same to be published in a newspaper of general published in the County of Riverside, State of California. Introduced at a special meeting of said City Council on the 2nd day of May 1995. MOVED, PASSED AND ADOPTED at a regular meeting of the City Council on the 16th day of May, 1995, by the following vote. AYES: NOES: ABSENT: Mayor ATTEST o Deputy City Clerk CERTIFICATE STATE OF CALIFORNIA, COUNTY OF RIVERSIDE, CITY OF SAN JACINTO, I hereby certify that the foregoing is a true copy of Ordinance No. 1009 duly adopted by the City Council of the City of San Jacinto at a regular meeting thereof held the 16th day of May, 1995. WITNESS my hand and official seal of the City of San Jacinto this day of Deputy City Clerk 2 • • (� . : . , SECTION 3. This ordinance will take effect thirty (30) days from the passage41) thereof. SECTION 4. The City Clerk shall certify to the adoption of this ordinance and cause the same to be published in a newspaper of general circulation printed and published in the County of Riverside, State of California. Introduced at a special meeting of said City Council on the 2nd day of May 1995. MOVED, PASSED AND ADOPTED at a regular meeting of the City Coun cil on the 16th day of May, 1995, by the following vote. AYES: NOES: ABSENT: Mayor ATTEST Deputy City Clerk CERTIFICATE STATE OF CALIFORNIA, COUNTY OF RIVERSIDE, CITY OF SAN JACINTO, I hereby certify that the foregoing is a true copy of Ordinance No. 1009 duly adopted by the City Council of the City of San Jacinto at a regular meeting thereof held the 16th day of May, 1995. WITNESS my hand and official seal of the City of San Jacinto this day of Deputy City Clerk • 2 • EXHIBIT "A" • • INTERIM FEE WAIVER AND PAYMENT POLICY EXPIRING JUNE 30, 1996 The following fees shall be paid subject to the following: 1. Payable at Final Map approval, prior to recordation: Tentative Map Application Fee Final Map Application Fee 2. Payable at building permit issuance: Flood Control Improvement Fee 3. Payable at either close of escrow (sfr) or final occupancy issuance (comm/ind), as applicable to the type of development: Water Capital Improvement Fee- Fire Station Mitigation Fee Building Permit Surcharge Current Planning Fee Advance Planning Fee 40 Fire Sprinklers Inspection Fee Park Fee 4. Payable at request for water meter, where water meter does not exist or is being replaced: Water Meter Fee All remaining City Development Fees, as depicted on Exhibit "B", for Single Family Residential and Commercial/Industrial development shall be waived until the end of the 1995/1996 Fiscal Year, June 30, 1996. This Ordinance has no effect on plan check, building permit, and/or application/review fees not expressly indicated herein or on Exhibit "B". 411 • to • 40 TO: STAFF REPORT Honorable Ma or and City Council Members bers FROM: Brian McNabb, Director of Community Development via Pamela S. Easter, City Manager DATE: May 2, 1995 SUBJECT: FEE DEFERRAL PROGRAM RECOMMENDATION Staff recommends that the City Council introduce the attached Ordinance, waive the reading of the Ordinance in full and read by title only, thereby extending the interim development fee waiver/deferral program to June 30, 1996. BACKGROUND On April 18, 1995, the City Council directed Staff to prepare an Ordinance to extend the program that waived certain development related fees and deferred others. The program, established by Ordinance No. 1000, sunsets on June 30, 1995. The purpose of the program was to stimulate development, which had threatened to come to a halt. The program waives development related non-general fund fees and defers certain general fund fees to either close of escrow (single family residential) or certificate of occupancy (commercial/industrial). The only change to the program is the re-instatement of the Park Fee, which would be assessed at close of escrow. Due to expenditures from the Park Fund for various projects, this fund is nearly depleted. CCRPT-95\FEEWAVER.RPT 111 ,•y :;7 r tt t , i...x . {asp. Y' _'�£,p.p. t. t • A :NDA 5 " STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Brian McNabb, Director of Community Development DATE: May 16, 1995 SUBJECT: Adoption of Ordinance No. 1009 An Ordinance extending to June 30, 1996, the interim fee and payment policy for single family residential and commercial/industrial developments. RECOMMENDATION Staff recommends that the City Council adopt Ordinance No. 1009, waive the reading of the Ordinance in full and read by title only. BACKGROUND On May 2, 1995, the City Council introduced Ordinance No. 1009, thereby extending to June 30, 1996, the fee waiver/deferral program related to single family residential and commercial/industrial developments. • CCRPT-95\ADOR1009 • • AGENDA ITEM NO. 1 •' CITY OF SAN JACINTO STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Bob Wilson, Fire Marshal Via: Lyle Alberg, City Manager DATE: May 7,1996 SUBJECT: Consolidation of City Hall and Community Development Buildings RECOMMENDATION: It is recommended the City Council consider this report and give direction to the committee. BACKGROUND: A committee made up of Laurie Mora / City Hall, Tim Hults / Building and Planning, John Herrera / Finance, Bob Wilson Chairman / Fire Marshal have met numerous times and have the following information for the Council's consideration. STAFF APPROVALS: CITY CLERK'S OFFICE USE ONLY: City Manager 411 City Attorney Finance Director CSRBW • INTRODUCTION On February 20th the Consolidation Committee report was before the City Council. The City Council asked the commitee to look at other areas in the City. The Building now used by Community Development has been owned by the City since 1970. At one time, all of our city's offices were housed in this one building. As the City grew so did the need for more office space. In the early 90's the offices at 312 E. Main opened creating adequate space for all city functions. Now we find our city in need to consolidate so that we can • serve the people from one office, and have long-term saving in time and money. As the City Council is aware, the lease of City Hall at 312 E. Main will be up on August 31st. Jeff Divine will renew the city's lease for a minimum of six months. If the Council plans to end the lease, we need to give notice on or before the 15th of June. That will be 29 working days from today; time is very short. eh • i THE CONSOLIDATION COMMITTEE'S RESULTS OF STUDY 1. 201 E. MAIN: The committee found that on paper it would work to combine 312 E. Main with 201 E. Main. Although all would fit into 201 E. Main, ADA requirements wouldn't be met and condition would be cramped. Additional concerns of the committee were the number of items which would have to be moved to storage or other locations. This office would have to be expanded by an estimated 400 square feet to meet ADA requirements, and would also have loss of two work stations at the front of the office. This is due to the additional room need to meet ADA requirements. If we expand this office by the 2170 sq ft , this location would be good for 5 to 10 years. i 1. Owner City of San Jacinto 2. Number of square feet 3620 3. Sale price n/a 4. Price per square foot n/a 5. Number of parking spaces 7 plus street parking 6. Estimated cost of ADA $35,000.00 to $50,000.00 7. Expand by square feet 2170 (no on-site parking) 8. Estimated Price $125,000.00 9. Remodel $0 10. Parking within 600 feet yes 11. Total number of sq ft 5790 12. Total cost $175,000.00 13. Total cost per sq ft 5790sq ft $30.00 • • 2. 312 E. MAIN: The committee feels this building would work once we have control of the total building. This building should be adequate for 5 to 7 years. The committee felt that we would have to add office space within 10 years. 1. Owner H. E. Divine 2. Number of square feet 4800 3. Sale price $135,000.00 4. Price per square foot $28.12 5. Number of parking spaces 12 plus street parking 6. Estimated cost of ADA $45,000.00 to $55,000.00 7. Expand by number sq ft none 8. Price $0 9. Estimated remodel $46,000.00 10. Parking within 600 ft yes 11. Total number of sq ft 4800 12. Total cost $236,000.00 13. Total cost per sq ft 4800 sq ft $49.16 3. 122 E. MAIN: The committee found this building very open and easy to lay out with more room to grow. With the new parking lot right at the back door, adequate parking is close and convenient. The City should be able to use this building for 7 to 15 years. 1. Owner Virginia Montano 2. Number of square feet 6467 3. Sale price $160,000.00 4. Price per square foot $24.74 5. Number of parking spaces 30 plus street parking 6. Estimated cost of ADA $15,000.00 to $20,000.00 7. Expand by number sq ft none 8. Cost $0 9. Estimated remodel $90,000.00 10. Parking within 600 feet yes 11. Total number of sq ft 6467 10 12. Total cost(estimated) $270,000.00 13. Total cost per sq ft 6467 sq ft $41.75 4. ESPLANADE PAD: 0 This plan would have room for all of our office and permanent Council Chamber. This location would be good for 7 to 15 years. !. Owner City of San Jacinto 2. Number of square feet 10,000 3. Est. const. cost $800,000.00 4. Price per square foot $80.00 5. Number of parking spaces 40 spaces on site 6. Cost of ADA $0 7. Expand by number of sq ft none 8. Price $0 9. Remodel none 10. Parking within 600 ft yes 11. Total number of sq ft 10,000 12. Total cost (estimated) $800,000.00 13. Total cost per sq ft 10,000 sq ft $80.00 • 5. NEW BUILDING WITHIN THE CITY: This would be a new office built by a Developer and leased to the City. Will work for 5 to 10 years 1. Owner Developer 2. Number of square feet 5,000 3. Est. const. cost $375,000.00 4. Price per square foot $75.00 5. Number of parking spaces 20 spaces on site 6. Cost of ADA $0 7. Expand by number of sq ft none 8. Price $0 9. Remodel none 10. Parking within 600 ft yes 11. Total number of sq ft 5,000 12. Total cost (estimated) $375,000.00 13. Total cost per sq ft 5,000 sq ft $75.00 THE FOLLOWING PULL OUT PAGE WILL SHOW A SIDE BY SIDE II COMPARISON. • • Consolidation of City Hall and Community Development Buildings 201 East Main Street 312 East Main Street 122 East Main Street Esplanade Pad With in the City 1 owner City of San Jacinto H. E. Divine Virginia Montano City of San Jacinto (*A) Developer/ City 2 number of square feet 3620 4800 6467 - 10000 5000 3 sale price $0 $135,000.00 $160,000.00 $800,000.00 $375,000.00 4 price per square foot $0.00 $28.12 $24.74 $80.00 $75.00 5 number of parking 7 plus street parking 12 plus street parking 30 plus street parking 40 spaces on site 20 spaces on site 6 cost of ADA $35,000.00 to $50,000.00 $45,000.00 to $55,000.00 $15,000.00 to $20,000.00 $0 $0 7 expand by number of square feet 2170 (no on site parking) 0 0 0 0 8 price $125,000.00 $0 $0 $0 $0 • 9 remodel $0 $46,000.00 $90,000.00 $0 $0 10 parking with in 600 feet (*B) yes yes yes yes yes (*C) (*D) 11 Total number of square feet 5790 4800 6467 10000 5000 12 Total cost $175,000.00 $236,000.00 $270,000.00 $800,000.00 $375,000.00 13 Total cost per square foot 5790 sq ft $30.00 4800 sq ft $49.16 6467 sq ft $41.75 10,000 sq ft $80.00 5,000 sq ft $75.00 (*) ABCD explained on following page co ch 1 0 • NOTES TO PULL-OUT PAGE (*A) DEVELOPER / CITY Another option the City might consider is working with a developer, who is planning or will to build a building that could be leased. This would entail the RDA providing funding for the construction, in trade for preferential lease payments. If this building were built within or adjacent to an exciting center there could be side benefits to tenants within the center and the City, due to the high level of traffic to City Hall and the needs for services of City employees. As an example, the owner of one center wants to build a 5000 sq ft building. In the center are a grocery store, restaurant, and other services. A new building in this center will greatly enhance the center. Additionally, the restaurant and grocery store should experience increased business as • a result of our presence on the site. This potential exists at various locations in the city. At the end of our lease period, the City could move to a different and hopefully permanent location, and the owner of the center would have 5000 sq ft to lease out. (*B) PARKING WITH IN 600 FEET LOCATION: The zoning ordinance provides that parking facilities shall be located not more than six hundred (600) feet from the building they are required to serve. DOWNTOWN PARKING: businesses within the City of San Jacinto are required to provide a certain number of parking spaces based on the • square footage of the building. In the Downtown area they may provide one-third of the number specified by City regulations. • (*C) TENANT RELOCATION Before the two stores west of 312 E. Main St. can be remodeled, the two business will have to be relocated. a. The dry goods store just west of City Hall has a one year lease. b. The T.V. repair shop on the corner has a five year lease. c. One of the suggestion's was to relocate the two business into 201 E. Main Street Building. This may require the City or the new business to make the ADA requirements. The City may have to lower the rent so that the tenant's could pay for the repair work. (*D) TENANT RELOCATION The tenant in the 122 E. Main Street Building will be out as of the first of August, or before. chmp AGENDA ITEM —1 • 2 • STAFF REPORT TO: Honorable Mayor and City Council Members FROM: Brian McNabb, Director of Community Development via Lyle W. Alberg, Interim City Manager DATE: May 7, 1996 SUBJECT: Recision of Conditional Use Permit (CUP) 3-94 RECOMMENDATION Staff recommends that the City Council adopt the attached Resolution thereby rescinding its prior approval of Conditional Use Permit 3-94. DESCRIPTION Recision of the City Council approval of a Conditional Use Permit to operate a 250 space swap meet on Saturdays and Sundays on the 3.8 acre north parking lot of Mount San • Jacinto College. ENVIRONMENTAL ANALYSIS The proposed action has been determined to be a Class 21 Categorical Exemption, pursuant to Section 15321 of the Guidelines for the Implementation of the California Environmental Quality Act. BACKGROUND On May16, 1995, the CityCouncilgranted a Conditional Use Permit to allow a 250 space outdoor market/swap meet at the 3.8 acre north parking lot on the campus of Moun t San Jacinto College. The Council action also included the adoption of a Mitigated Negative Declaration. Subsequently, Maclin Markets filed a lawsuit with the Superior Court of Riverside County seeking to overturn the Council action. On September 18, 1995, the Court found the Mitigated Negative Declaration insufficient and ordered the City to vacate its action related to the CUP. After the Court's action, the City and Maclin Markets negotiated a settlement agreement whereby the City would be relieved of liability provided the CUP approval is rescinded. Adoption of the Resolution rescinding the CUP will void the Council approval of May 16, 1995, thereby nullifying any outdoor market/swap meet at the College. • • RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO VACATING, ANNULLING AND SETTING ASIDE ITS MITIGATED NEGATIVE DECLARATION AND APPROVAL OF TEMPORARY CONDITIONAL USE PERMIT (CUP) 3-94, PURSUANT TO COURT ORDER Recitals of Fact: WHEREAS, on May 16, 1995, the City Council of the City of San Jacinto granted Temporary Conditional Use Permit 3-94, subject to findings and conditions, and in connection therewith, granted a mitigated negative declaration; and WHEREAS, Maclin Markets and other named parties, sought an action in the Superior Court of Riverside County, seeking to set aside the City's approvals; and WHEREAS, on September 18, 1995, Judge Gunnison entered his order mandating that the City vacate, annul, and set aside its previous approvals relating to CUP 3-94; and WHEREAS, the City, only, appealed the Trial Court ruling. No appeals were filed by the Applicant, B & D Enterprises, or the Mt. San Jacinto College, the real parties in interest. Real Parties in Interest have since declined and failed to undertake prosecution of the appeal, despite opportunities provided by City to do so; and WHEREAS, City and Maclin have agreed to settle and dismiss the appeal, whereby the City will be relieved of liability for any costs or fees incurred by plaintiff; and WHEREAS, a public hearing on this matter has been held by the City Council on May 7, 1996, and due notice thereof was made to the applicant plaintiffs and real parties in interest. NOW THEREFORE, it is hereby resolved as follows: 1. The above recitals are found to be true and correct. 2. Pursuant to the Order of the Court, issued within that certain Writ of • Mandate, dated September 18, 1995, the City Council for the City of San Jacinto does hereby vacate, annul and set aside its approval of CUP 3-94, relating to a marketplace operation on the campus of the Mt. San Jacinto College. The mitigated negative declaration made as part of said previous approval, is further ordered vacated. • MOVED, PASSED and ADOPTED this day of , 1996, on the following vote: AYES: NOES: ABSTAIN: Mayor ATTEST: City Clerk • • ^1 • S A N Staff Report JACINTO TO Honorable Mayor & Councilmembers FROM: Mark Grajeda, Utilities Superintendent via: Les Evans, Public Works Director DATE: May 7, 1996 RE BATH WELL PRODUCTION IMPROVEMENT RECOMMENDATION: Authorize the advertisement for bids to increase production and efficiency at the Bath Well. including the main booster pump, and installation of a second smaller booster pump to pick up the low flows. BACKGROUND: • Presently the Bath Well is capable of producing between 950 and 1100 gallons per minute (gpm). It was originally drilled and equipped to produce 1900 gpm. The operation of the Bath Well is such that the well is pumped directly into the water system, which has decreased the pump's output. Also, the booster pump used at this site is pinched back, decreasing its output. This decrease in output by both the well and booster pump has created an inefficiently run system. SCE has tested both pumps and found them to be running inefficiently. By improving the efficiency of the well and main booster pump, SCE has estimated that the City could save $17,000/year in power. Last year we purchased a total of 54 acre feet (AF) from EMWD. The cost for the first 32 AF was $176.00/AF (our cost to produce an AF of water runs approximately S70.00/AF). After the first 32 AF, the cost of EMWD water increases to $500.00/AF. By Increasing the capacity of the Bath Well, the City would pump an additional 80 AF/month of water into its system and reduce its reliance on EMWD water. The estimated cost of this project is $90,000 which would be repaid in less than five years through energy and EMWD water purchase savings. AGENDA ITEM 7 STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Brian McNabb, Director of Community Development via Lyle W. Alberg, Interim City Manager DATE: May 7, 1996 SUBJECT: STATUS OF THE DISABLED ACCESS COMPLIANCE PROGRAM RECOMMENDATION Staff recommends that the City Council receive and file this report. BACKGROUND On January 23, 1996, the City Council received a detailed evaluation of the accessibilty • at six of the City facilities. At that meeting, the Council directed Staff to continue to perform the analyses of the remaining City facilities and provide an update and report 90 days later. It is our goal to provide a detailed update on the access issues of the most used City park facilities on May 21, 1996. At this time, Staff has analyzed three of the four most used City park facilities. AGENDA ITEM NO. 7 • S CITY OF SAN JACINTO STAFF REPORT DATE: May 7, 1996 TO: Honorable Mayor and Members of the City Council FROM: Nathaniel Holmes III, Chief of Police via Lyle Alberg, City Manager SUBJECT: Lease for CDBG Community Education Center RECOMMENDATION: Approve the Lease for the Community Education Center subject to approval by the County of Riverside on the Expenditure of Funds. FISCAL ANALYSIS: Funds are budgeted through the Community Development Block Grant program. • BACKGROUND: During the 1995 Community Development Block Grant program funding process the Police Department submitted a proposal for a Community Education Center, which was approved by the Council. This program is to be jointly operated by the San Jacinto Unified School District and the San Jacinto Police Department. The purpose of the center will be to provide a location where members of the community, in particular the children, can come and obtain information on issues which may face them. We will have information on drug abuse, child safety and a variety of other subjects. It will also house the DARE officer, and the school district truant officers. The Center will be located at the corner of Ramona Blvd. and First Street in the old hamburger stand. This building has been renovated and will serve our purposes well due to its' proximity to the schools and their students' route home. The attached lease was negotiated by Dr Bill Marshall, reviewed by John Herrera our Finance Director, and by Mr Jim Cox. Since the lease is for a three year period the City Council needs to be aware that we would need to commit CDBG funds to this project for the next couple of years. Staff Report, CDBG Lease Agreement • Page 2 It has been verified with Mr John Viafora of Riverside County Economic Development Agency that oversees the CDBG programs, that this type of project would be eligible for continued funding via the CDBG program, should the City Council so direct. He further stated that this is the type of project which they like to see funded on a multi year basis based on the value to the community. The owners of the property have agreed to donate the equivalent to 6 months rent and $5,000 towards the ADA upgrades. STAFF APPROV CITY CLERK'S OFFICE USE ONLY City Manager City Attorney Finance Director • • NONRESIDENTIAL LEASE AGREEMENT 410 (Commercial, Industrial, Office, Retail) DATE: APRIL 11, 19 , at SAN JACINTO , California 1. FACTS: 1.1 The LANDLORD WILLIAM and EVELYNE BURKE leases to THE CITY OF SAN JACINTO , TENANT(S) the real estate referred to as 109 RAMONA BLVD.. SAN JACINTO. CALIFORNIA. 1.2 The LANDLORD acknowledges receipt of $1.135 to be applied as follows: X Security deposit $500 Last month's rent $ N/A X First month's rent $635 1.3 The following checked addendums are made a part of this nonresidential lease: _ Additional terms addendum Option to renew/extend _ Authority to lease _ Property description _ Brokerage fee addendum _ Option to buy _ Condition of premises _ Tenant's cost sheet _ Other Building rules _ Option to lease additional space 2. TERM OF LEASE: 2.1 The lease commences MAY 15, 1996, and expires MAY 14, 1999, the month of commencement being the anniversary month. 2.2 The lease terminates on the last day of the term without further notice. 2.3 If TENANT holds over, TENANT to be liable for damages at the daily rate of $22.00 . 3. RENT: 3.1 TENANT to pay rent monthly, in advance, on the first day of each month, including rent for any partial month prorated at 1/30th of the monthly rent per day. 3.2 X Monthly rent for the entire term is fixed at the amount of $635.00 PER MONTH . 3.3 The LANDLORD agrees to contribute $5,000 for the modernization of the facility, as determined by the City of San Jacinto, and the equivalent of six (6) months rent. 3.4 Rent to be paid in U.S. dollars by cash, or X check, or _ cashier's check, at LANDLORD'S address below. 403.5 Rent to be tendered by X mail or _ personal delivery. 1 4. OPERATING EXPENSES: 4.1 TENANT is responsible for payment of utility and service charge as follows: GAS. WATER ao TRASH. AND ELECTRIC . 4.2 LANDLORD is responsible for payment of: TAXES and INSURANCE . 4.3 Should LANDLORD pay any charge owed by TENANT, TENANT shall pay, within ten (10) days of written demand, the charge as additional rent. 5. POSSESSION: 5.1 The TENANT may terminate the lease if the LANDLORD does not deliver up possession within FIVE (5) days after commencement of the lease. 5.2 The LANDLORD is to recover and deliver possession of the premises from the previous tenant. The TENANT will not be liable for rent until possession is delivered. 5.3 If the LANDLORD is unable to deliver possession of the premises, the LANDLORD will not be liable for any damage. 6. USE OF THE PREMISES: 6.1 The TENANT's use of the premises shall be: TYPICAL OFFICE BUILDING - SCHOOL USE . 0 6.2 The TENANT will not use the premises for any unlawful or building and tenant association rules, or create any nuisanceose, violate any government ordinance 6.3 TENANT shall deliver up the premises together with all keys to the premises on expiration of the lease in as good condition as when the TENANT took possession, except for reasonable wear and tear. 7. APPURTENANCES: 7.1 The TENANT shall have the right to use the LANDLORD's access of ingress and egress. 7.2 The TENANT shall also have the use of ALL parking spaces for the running of its business. 8. SIGNS AND ADVERTISING: 8.1 The TENANT will not construct any sign or other advertising on the premises without the prior consent of the LANDLORD. 2 9. TENANT IMPROVEMENTS/ALTERATIONS: 9.1 The TENANT may not alter or improve the real estate without the LANDLORD's prior consent. The TENANT will keep the real estate free of all claims for any improvements and will timely notify the LANDLORD to permit posting of notices for nonresponsibility. 10. REPAIR AND MAINTENANCE: 10.1 The premises are in good condition, except as noted in an addendum. 10.2 The TENANT shall maintain and repair the premises, except for the following which are the LANDLORD's responsibility: W/ X Plumbing and sewers X Structural foundations X Exterior walls X Heating and air conditioning Store front — Plate glass X Roof _ Parking areas _ Lawns and shrubbery Sidewalks — Driveways/right-of-ways — Other 10.3 THE LANDLORD WILL. AT HIS OWN EXPENSE. COMPLETE THE REPAIR ON THE GARAGE AND PAINT SAME. OR LANDLORD WILL ALLOW THE CITY TO REMOVE THE BUILDING AT THE CITY'S EXPENSE. LANDLORD WILL ALLOW ONE MONTH'S RENT AS PAYMENT FOR THE REMOVAL OF THE BUILDING. IF THE CITY NEEDS EXTRA • PARKING SPACE. 11. RIGHT TO ENTER: 11.1 The TENANT agrees to make the premises, available on 24 hours' notice for entry by the LANDLORD for necessary repairs, alterations, or inspection of the premises. 12. WASTE: 12.1 The TENANT will not destroy, damage, or remove any part of the premises or equipment, or commit waste, or permit any person to do so. 13. LIABILITY INSURANCE: 13.1 CITY OF SAN JACINTO IS SELF-INSURED FOR THE NEGLIGENT ACTIONS OF ITS AGENTS. OFFICERS. EMPLOYEES. AND PATRONS. 14. FIRE INSURANCE: 14.1 CITY. AT ITS OPTION. MAY CARRY TENANT'S INSURANCE ON ITS OWN PERSONAL PROPERTY AND TENANTS IMPROVEMENTS. 3 15. HOLD HARMLESS: 15.1 TENANT/LANDLORD SHALL DEFEND AND HOLD LANDLORD/TENANT FREE AND • HARMLESS FROM ALL CLAIMS AND COSTS. AND FEES. DAMAGES AND LIABILITIES ARISING OUT OF THE NEGLIGENT ACTIONS OR OMISSIONS OF TENANT/LANDLORD OR ITS AGENTS. OFFICERS. EMPLOYEES. OR PATRONS. 16. DESTRUCTION: 16.1 The LANDLORD shall repair the premises if the cause is not covered by insurance or is covered by the LANDLORD'S policy only. 17. SUBORDINATION: 17.1 The TENANT's lease is subject to all existing encumbrances of record. The TENANT agrees to subordinate to any new financing secured by the premises which does not exceed 80% loan-to-value ratio. 18. TENANT ESTOPPEL CERTIFICATES: 18.1 Within ten (10) days after notice, the TENANT will execute a certificate stating the existing terms of the lease to be provided to prospective buyers or lenders. 18.2 Failure to deliver the certificate shall be conclusive evidence the information contained in it is correct. 19. ASSIGNMENT, SUBLETTING AND ENCUMBRANCE: 19.1 The TENANT may not assign this lease or sublet any part of the premises, or further encumber the leasehold without the prior consent of the LANDLORD. 19.2 Unconsented to transfers of any interest in the lease terminate the lease. 20. SURRENDER: 20.1 The TENANT may surrender this lease by mutual agreement with LANDLORD and/or as permitted by law on lack of funds. 20.2 Should LANDLORD terminate this lease for any reason whatsoever, LANDLORD shall return any rent monies which may be paid in advance. 21. WAIVER: 21.1 Waiver of a breach of any provision in this lease shall not constitute a waiver of any subsequent breach. The LANDLORD's receipt of rent with knowledge of the TENANT's breach does not waive the LANDLORD's right to enforce the breach. . 4 22. MISCELLANEOUS: 22.1 Items left blank or unchecked are not applicable. 22.2 This lease shall be enforced under California law.2 22.3 This lease reflects the entire agreement between the parties. I agree to lease on the terms stated above. DATE: / f , 1926 LANDLORD: WILLIAM and EVELYNE BURKE ADDRESS: P. O. BOX 787 SAN JACINTO-CALIFORNIA 92581 DAY PHONE: (909) 658-1411 SIGNATURE(s): kJ'C /.7.-;;;c --( - - • 2/4 ) _ I agree to rent on the terms stated above. DATE: 19 2¢ TENA NT: ADDRESS: SAN JACINTO. CALIFORNIA 9258 DAY PHONE: (909) SIGNATURE(s): B:W&EBURKE • 5 STAFF REPORT • TO: Honorable Mayor and Members of the City Council FROM: John Herrera, Finance Dir- to ,` Via: Lyle Alberg, Interim DATE: May 7, 1996 RE: Financial History for Soboba RDA - 1983-1995 As requested by the City Council on February 27, 1996, staff is providing historical accounting data on the Soboba Redevelopment Project Area since the project area's adoption in 1983. Since the financial reports were not available at the printing of this agenda, the reports will be distributed on Monday May 6th. • • [C:\. . .AGENDAS\050796.rda] 1 r . -1 ' (Ct ATTACHMENT TO ITEM 7.6 (SOBOBA RDA HISTORY) OF COUNCIL AGENDA • MAY 7, 1996 • • S • CITY OF SAN JACINTO _____ _ REDEVELOPMENT AGENCY --- SOBOBA SPRINGS PROJECT AREA / CASH FLOW HISTORY SPECIAL REVENUE FUND C U ' 1 19 1984-85 1985-86 1986-87 1987-88 1988-89 1989-90 1990-91 1991-92 1992-93 1993-94 1994-95 Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Totals REVENUES Tax Increment 0 701 0 0 0 11,527 20,347 35,151 36,147 41,806 45,775 23,497 214,951 Interest Income 0 23 64 0 0 326 1,458 2,673 3,481 4,361 1,549 4,820 18,755 Miscellaneous Income 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL REVENUES 0 724 64 0 0 11,853 21,805 37,824 39,628 46,167 47,324 28,317 233,706 EXPENDITURES Administration Costs 0 0 0 0 0 0 0 0 0 1,748 1,500 0 3,248 Professional Services 0 0 0 0 0 0 0 0 0 0 0 .0 0 Project Improvement Costs 0 0 788 0 0 0 0 0 0 0 0 0 788 TOTAL EXPENDITURES 0 0 788 0 0 0 0 0 0 1,748 1,500 0 4,036 Excess Revenues Over(Under) Expenditures 0 724 (724) 0 0 11,853 21,805 37,824 39,628 44,419 45,824 28,317 229,670 OTHER FINANCING SOURCES(USES) Transfers In(Out) 0 0 0 0 0 0 0 (3,000) (21,756) 0 (200,094) (224,850) Proceeds From Long-Term Obligations 0 0 0 0 0 0 0 0 0 0 0 0 0 Excess Revenue and Other Sources Over (Under) Expenditures and Other Uses 0 724 (724) 0 0 11,853 21,805 37,824 36,628 22,663 45,824 (171,777) 4,820 Fund Balance at Beginning of Year 0 0 724 0 0 0 11,853 33,658 71,482 108,110 130,773 176,597 533,197 Fund Balance at End of Year 0 724 0 0 0 11,853 33,658 71,482 108,110 130,773 176,597 4,820 538,017 Council Agenda of May 7, 1996 (7.6) S S • CITY OF SAN JACINTO REDEVELOPMENT AGENCY SOBOBA SPRINGS PROJECT AREA CASH FLOW HISTORY DEBT SERVICE FUND 1983-84 1984-85 1985-86 1986-87 1987-88 1988-89 1989-90 1990-91 1991-92 1992-93 1993-94 1994-95 Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Totals REVENUES Tax Increment 0 2,804 0 0 0 46,110 81,387 140,603 144,261 167,222 125,331 190,490 898,208 Interest Income 0 0 255 213 243 1,559 2,445 1,680 8,649 10,878 144,452 11,112 181,486 Other Taxes 0 0 0 0 0 0 0 0 0 7,829 0 158,530 166,359 TOTAL REVENUES 0 2,804 255 213 243 47,669 83,832 142,283 152,910 185,929 269,783 360,132 1,246,053 EXPENDITURES Long-Term Obligation Principal Payments 0 0 0 0 0 25,000 50,000 0 0 87,716 105,000 125,000 392,716 Interest Expense and Fiscai Charges 0 0 0 0 0 21,000 18,000 0 1,803 0 154,530 145,780 341,113 Administrative Services 0 0 0 0 0 0 0 0 0 3,068 0 0 ' 3,068 Pass-Through Payment 0 0 0 0 0 0 0 0 39,439 39,439 ERAF Payment 0 0 0 0 0 0 28,065 10,087 10,090 48,242 Capital Outlay 0 0 0 0 0 0 3,287 3,287 TOTAL EXPENDITURES 0 0 0 0 0 46,000 68,000 0 1,803 118,849 269,617 323,596 827,865 Excess Revenues Over(Under) Expenditui 0 2,804 255 213 243 1,669 15,832 142,283 151,107 67,080 166 36,536 418,188 OTHER FINANCING SOURCES (USES) Transfers In (Out) 0 0 0 0 0 0 0 0 0 (66,322) 0 (66,322) Proceeds From Long-Term Obligations 0 0 0 0 0 0 0 0 0 0 0 0 0 Excess Revenue and Other Sources Over (Under)Expenditures and Other Uses 0 2,804 255 213 243 1,669 15,832 142,283 151,107 67,080 (66,156) 36,536 351,866 Fund Balance at Beginning of Year 0 0 2,804 3,059 3,272 3,515 5,184 21,016 163,299 314,406 381,486 138,404 1,036,445 Prior Period Adjustments to Fund Balance 0 0 0 0 0 0 0 0 0 0 (176,926) 0 (176,926) Fund Balance at End of Year 0 2,804 3,059 3,272 3,515 5,184 21,016 163,299 314,406 381,486 138,404 174,940 1,211,385 Council Agenda of May 7, 1996 (7.6) • • • CITY OF SAN JACINTO REDEVELOPMENT AGENCY SOBOBA SPRINGS PROJECT AREA CASH FLOW HISTORY CAPITAL PROJECTS 1983-84 1984-85 1985-86 1986-87 1987-88 1988-89 1989-90 1990-91 1991-92 1992-93 1993-94 1994-95 Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Totals REVENUES Tax Increment 0 0 0 0 0 0 0 0 Interest Income 750 1,652 806 671 718 5,272 13,087 0 3,709 6,700 831 428 34,624 Miscellaneous Income 14,711 0 0 0 0 0 0 0 0 0 0 0 14,711 0 TOTAL REVENUES 15,461 1,652 806 671 718 5,272 13,087 0 3,709 6,700 831 428 49,335 EXPENDITURES 0 0 Administration Costs 0 1,600 138 0 526 0 0 Professional9,236 Services0 66,892 9,783 3,500 1,330 0, 83,769 22,394 0 0 0 1,500 3,550 0 0 89,176 0 Q 125,856 Project Improvement Costs 0 0 0 0 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 0 0 6 0 0 2,686 2,686 0 TOTAL EXPENDITURES 9,236 23,994 138 0 526 1,500 3,550 66,892 9,783 92,676 1,330 2,686 212,311 Excess Revenues Over(Under) Expenditui 6,225 (22,342) 668 671 192 3,772 9,537 0(66,892) (6,074) (85,976) (499) (2,258) (162,976) OTHER FINANCING SOURCES(USES) 0 0 Transfers In 0 0 0 0 0 0 0 0 Transfers Out 0 0 0 0 0 0 66,322 0 66,322 0 0 0 0 0 (48,000) (78,882) (42,659) (32,030) (201,571) Proceeds From Long Term Obligations 25,000 0 0 0 50,000 100,000 150,000 0 0 0 0 0 325,000 Excess Revenue and Other Sources Over 0 (Under)Expenditures and Other Uses 31,225 (22,342) 668 671 50,192 103,772 159,537 0 (66,892) (54,074) (164,858) 23,164 (34,288) 26,775 0 Fund Balance at Beginning of Year 0 31,225 8,883 9,551 10,222 60,414 164,186 323,723 256,831 202,757 37,899 61,063 1,166,754 0 Fund Balance at End of Year 31,225 8,883 9,551 10,222 60,414 164,186 323,723 256,831 202,757 37,899 61,063 26,775 1,193,529 Council Agenda of May 7, 1996 (7.6) • • • CITY OF SAN JACINTO REDEVELOPMENT AGENCY SOBOBA SPRINGS PROJECT AREA SCHEDULE OF LONG-TERM DEBT AS OF JUNE 30, 1995 Date Outstanding Incurred Principal Certificates of Participation 05/12/93 1,950,000 Pass-Thru Payables 0 Council Agenda of May 7, 1996 (7.6) AGENDA ITEM NO. 6 • I STAFF REPORT DATE: May 7, 1996 TO: Honorable Mayor and City Council FROM: Pamela L. Lee, City Clerk SUBJECT: Brown Act Violation - Press Enterprise RECOMMENDATION: Reconfirm Council direction to delegate approving authority to staff for the use of city park March 24, 1996, for political gathering, provided requirements were met. BACKGROUND: At the Council meeting of March 19, 1996, during public comments, Mr. Richards requested the use of a city park as noted above. His request had been made to staff, but too late to place on the agenda and staff advised him he could approach Council at the Council meeting that evening. Council, after hearing his request, and because of the lateness of the request, took an action to direct the matter to staff for processing. At the time of the action, it was the feeling of the City Attorney that the action was appropriate for • Council to take based on Government Code Section 54954.3, as evidenced by the hand written note he prepared for the press upon their inquiry as to the propriety of the action. Since that time, the Press Enterprise has served notice upon the City charging a violation of the Brown Act, and has requested the matter be agendized for public discussion and that the Council "cure or correct" the action taken. Since the action has already occurred staff is suggesting that the Council open the matter for public discussion and then reconfirm their action as previously taken. Attached. for your information, is a copy of the request by the Press Enterprise, the City Attorney's hand written note and a copy of the minutes from that meeting. • 04/18/96 15:50 $909 654 3978 PRESS ENTEPRISE LA 001 THE PRFSS1NTFRPRISE • Riverside County, California April 18, 1996 Via FAX Post-It'Fax Note 7671 Dam (ot!q / e�10 4 Mayor Jim Conner To 1 atrM(On ! From`\ We .SSC" San Jacinto City. Council Nail 0•Qfr , ��_}e, City of San Jacinto vedmaiieat ` 44'VV 512 E. Main St. • Phone r U 7� P # 5ek --6c 4 San Jacinto, CA 92583 ���111 Rix* L _3-� Fax• tic-4--3 "18 Dear Jim: • This letter is to call to your attention to what I believe was a -violation of a central provision of the Ralph M. Brown Act by the San Jacinto City Council. The nature of the violation is as follows. In" its meeting of March 19, 1996, the San Jacinto City Council voted 5-0 on a motion to refer a request by Jim Richards to use city park land March 24, 1996 to the city manager's office for review. See pages two and three of meeting minutes (attached) approved by the council April 16. The location is at Villenes and Washington avenues. The action taken was not in compliance with the brawn Act because the item of business did not appear on the posted agenda for the meeting so there was no adequate notice to the public that the matter acted upon would be discussed. Also, there was no finding of fact by the San Jacinto City Council that urgent action was necessary on a matter unforeseen at the time the agenda was posted. • The Brown Act Section 54954.2 (2) allows the council to making a finding by a two-thirds vote that there is need to take immediate action concerning an item that came to the attention of the local agency subsequent to the agenda posting. If the vote is favorable, only then may the council in a separate action vote on the issue at hand. but the San Jacinto council did not make such a finding. I suggested the council violated the Brown Act in a note to then City Attorney James Cox after the vote and also mentioned it to Vice Mayor Jim Smedley. Cox replied to me in a written note (see attached) which I believe did not take my complaint seriously. In the event it appears to you that the conduct of the San Jacinto City Council specified herein did not amount to the taking of action, I call your attention to Government Code Section 54952.6 which defines "action taken" for purposes of the Act. • As you are aware, the Brown Act allows the legal remedy of judicial invalidation of illegally taken action. I hearby request the City Council to "cure or correct" the action I am challenging. See section 54960. 1 of the Act. I request the item -- a request to use a city park for a political gathering -- be placed on a council meeting agenda for public discussion and a vote. As provided by Section 54960. 1, you have 30 days from the receipt of this demand to either cure or correct the challenged action, or inform me of your decision not to do so. If you fail to cure or correct as demanded, I am entitled to seek judicial invalidation of the action pursuant to Section 54960. 1 in which case I would seek the award of court costs and reasonable attorney fees pursuant to Section 54960.5. • • Sin erely, Gail Wesson Staff writer 1520 S. San Jadnto Ave., Ste. 4, San Jacinto, CA 92583 •909/654-0564• FAX 909/654-3978 04/18/96 15:51 2 '909 654 3978 PRESS ENTEPRISE Qb002 • • March 19, 1996 • 3.0 PUBLIC COMMENTS Harry Seehoffer submitted a prepared statement for the record, which he read. His concerns related to property improvements on neighboring parcels, which he felt did not have the appropriate City permits and approvals_ Felt some of the work being conducted would be harmful to his property. Community Development Director McNabb acknowledged the work being done, which made some much needed improvements to the parcels, by demolishing the building and improving the site appearance. Staff had reviewed the driveway placement and determined it would drain away from Mr. Seehoffer's property and cause no adverse affects_ Staff had no valid issues with the activity being conducted on the parcel. Mr. Seehoffer felt he-had reached an impasse with the Building Department and felt that they were not being applied uniformly by requiring the permits prior to construction, and more particularly with the commercial improvements. He urged Council to intercede and halt the construction until all plans had been submitted, approved and permits issued. Mr. McNabb, in response to Council. advised that some construction had • proceeded prior to plans and permits. There were some problems with the timing, but those issues had been resolved and all necessary permits had been obtained. Mr_ Seehoffer indicated that a commercial driveway required a permit and a grading plan prior to construction, before others were damaged or impacted. In response to Council, Mr_ McNabb advised the Public Works Director was not involved in the process. Mayor Conner requested assistance to solve the problem and keep the process moving forward. City Manager Alberg advised that staff would review the records and report back to Council on the complaint at the next meeting, or Council could form a subcommittee to look at the issues. Jim Richards advised that he was just advised that he needed Council permission • to use a public park for a Candidate Social on March 24, 1996. Requested permission to use the park at WashingtonNillines, between Parkhill and the Rancho San Jacinto development, between the hours of 2-5 P.M_ In response to Council inquiries, advised it was the area of the tot lot in the retention basin and 40 2 04/18/96 15:51 $909 654 3978 PRESS ENTEPRISE h003 1111 March 19. 1996 would provide additional containers for trash. It was an opportunity for people to meet the candidate, there would be no alcohol, only cokes and hot dogs. City Manager Alberg, in response to Council inquiries, advised that permission for use of the park was required for organized events. The issues mostly of concern were that of liability, as required by the City's participation in the CVJPIA. City Attorney Cox advised that in the past the City required promoters to provide information to staff describing the event, the number of people anticipated and the activities, which were then reviewed by Planning and the Police Department, to determine if City services were needed for barricades, security, etc. Each event was then reviewed, on a case by case basis, to determine if insurance was required. Mr. Richards advised he had contacted the Police Department and was referred to Administration, who suggested he come to the meeting. The event was being sponsored by an individual from the Parkhill development- They had looked at conducting it at Valley Wide, which was no problem, but they preferred to have it within their own community. In response to Council inquiries, stated they expected 200 people over the three hours and were providing a Dixieland Band. 4011 Mr. Alberg suggested the applicant outline what he proposed and submit it the next morning for staff to process. A MOTION was made by Councilmember Williams, seconded by Councilmember Cornett, to approve the use if the requirements of the City Manager were met, unless there was inconsistency on the conditions of liability. Motion carried on a 5-0 vote. Jose Martinez indicated his question had been answered by staff_ Virgal Woolfolk stated he was concerned regarding the cleaning of Ranctio Park and the general maintenance, which he did not feel was adequate. Staff had responded to his call on the matter, but his point was that funds in the Mello Roos should have provided for ongoing maintenance and there should be no trash blowing or drains plugged. Urged that the park be patrolled by the police at night. With regard to the appointment of a new City Manager, urged Council to obtain a permanent person within 60-90 days. Urged Council to seek a Grand Jury investigation on the Annexation 66 issues surrounding costs. Felt the City would still have a Fire Department if the funds had not been dwindled out for such things as-the EIR. Requested the fees for Rancho San Jacinto be revisited and audited to see if they were still justified, because they were too high. Suggested deductions be made for the Annexation 66 mess and the San Jacinto Mello Roos. 3 04/18/96 15:52 12 909 654 3978 PRESS ENTEPRISE a 004 ) 1110 . . ___. _ k -1 r -. 1 crl o .,tit. ., ek-4:7-'.(-)."774-3-2-'?-1, k7.17t.9 (A i-0-.•7 -zt, S IY/ 4 _ _ tP VI 4 - --- 1:14- R-1.-177A..".•_- 4711- -- k- i ... -412Q-CreA"j"" PA" ILA__ c CrIA".4 cl--4-A-463` LA, _ _ _ ._ , _ -17A-- -`- 1---.7 _ e.:DrYIA-ettet.,24./t/t0 - --- " . _ • .. . . s A N Memorandum JACINTO Jo Honorable Mayor and Councilmembers F ROM Brian McNabb )ATE May 6, 1996 RI RELOCATION PLAN FOR SHAVER AND JORDAN Attached is a copy of the Relocation Plan for Shaver and Jordan which was referenced in the staff report (Item No. 4-1) distributed with the Agenda package last week. You should note the attached Relocation Plan has not changed since April 2, 1996. TABLE OF CONTENTS SHAVER AND JORDAN PROJECT (PHASE I) Introduction Page SECTION I - Project Area Description A. Regional Location 2 B. Project Site 2 C. General Demographic and Housing Characteristics 2 SECTION II - Assessment of Relocation Needs A. Methodology 3 B. Field Survey Data 3 1. Owner-Occupants SECTION III - Availability of Replacement Housing Space A. Results of Resource Study 4 1. Properties for Rent 4 B. Related Issues 5 1. Concurrent Residential Displacement 5 2. Temporary Housing 5 SECTION IV - The Relocation Program A. Program Assurances, Standards and Objectives 5 B. Citizen Participation 6 C. Relocation Advisory Assistance 7 D. Relocation Benefit Categories 9 1. Residential Moving Expense Payments 9 2. Rental Differential Payment 10 E. General Information Concerning Payment of Relocation Benefits 10 F. Grievance Policy 12 G. Eviction Policy 12 H. Projected Dates of Displacement 13 Estimated Relocation Costs 13 TABLES SECTION I San Jacinto Housing Summary Facts - 1990 Census EXHIBITS 1990 Census Data A HUD Annual Income Limitations B Short Supplemental Report C Residential Case Profile D Residential Informational Brochure E INTRODUCTION In 1993, the City of San Jacinto Redevelopment Agency commenced an aggressive housing program using a combination of the required 20% set-aside tax increment, bond proceeds secured by this tax increment, and HOME Investment in Affordable Housing (HOME) grants. The Agency board emphasis has been the creation of single family ownership opportunities for low-moderate income families. This Relocation Plan specifically addresses the project proposed at the Northeast corner of Jordan and Shaver Street. The site consists of fifteen (15) one-bedroom, one-bath detached apartment units. Five units face Jordan Avenue and 10 units are accessed from Shaver Street. The long range goal of the Redevelopment Agency is to either acquire all fifteen (15) units and convert them into seven or eight single family homes or work with the property owner to do so. Due to financial constraints the project has been divided into multiple phases. This plan addresses only Phase One which involves the acquisition and conversion of the five rental units on Jordan to three single family homes. There is no specific schedule for implementation of subsequent phases. Therefore, a separate relocation plan must be prepared in conjunction with future projects. A Relocation Plan is required by State Law when existing residents will be required to move as a result of the project, and by Federal Law if Federal funds are used for the project. Two of the units were occupied when negotiations were initiated. Therefore, relocation benefits must be extended to both households. The plan shall include the following: 1) a diagrammatic sketch of the project area; 2) projected dates of displacement; and 3) a written analysis of the aggregate relocation needs of all persons to be displaced and a detailed explanation as to how those needs are to be met. This plan has been prepared in accordance with the provisions of the California Health and Safety Code, Sections 33411 and 33411.1; and the California Relocation Assistance Law Government Code, Section 7260 et. seq. Additionally Federal Law as set forth in 24(CFR) Part 92 and 49 CFR Part 24. The Relocation Plan addresses the following: a. The steps and procedures that the Agency will follow to ensure a satisfactory and thorough relocation program (SECTION I); b. The needs and preferences of the residents in the redevelopment site (SECTION II); and 1 c. The issue of housing availability in the City of San Jacinto and surrounding areas (SECTION III). SECTION I - PROJECT DESCRIPTION A. THE REGIONAL LOCATION The City of San Jacinto is located in the County of Riverside approximately ninety- four (94) miles east of Los Angeles and ninety (90) miles north of San Diego. Regional access is provided by California Highway 74 (east/west) and California 79 (north/south). This is a fast growing, long established and well serviced area with churches, other social services and amenities including easy-access commercial services. There are approximately 700 acres in the city limits zoned for light industry. B. THE PROJECT SITE The specific redevelopment site is located at 783, 785, 787, 789, and 791 S. Jordan Avenue in the City of San Jacinto, California. C. GENERAL DEMOGRAPHIC & HOUSING CHARACTERISTICS According to the 1990 census data (See Exhibit "A") the population of the City of San Jacinto was 16,210. The ethnic mix was seventy-five percent (75%) White, two percent (2%) Native American, one percent (1%) Black, one percent (1%) Asian/Asian Pacific and twenty-one percent (21%) "Other." Overall, thirty-four percent (34%) can be considered of Hispanic origin. The reported housing mix is indicated in the table below: TABLE I San Jacinto Housing Summary Facts - 1990 Census Housing Summary Number (#): Percent (%): Total Housing Units 6,845 Total Single Family Units 3,062 44.7 2 i _ .. .V\. ,0. /7.,, I • ° 77/ 11_____21 kLI e ‘ 0, C y < >7'... .... •.°. *: o I ; i ii/ Z • • i _l _ 1 ' .e LSIYO...L a ��� �- L.c�1 l ./.zi ..: ..,>,,, 7 E.7.] •wf Fin— L in W FR_ 1 , r— rr� --- or--- r a ....• r-_ � — ♦e 1 , I � .�.:.•-..t' eil a•�� - _ !` �'. I f =---=---' '.;::: ""."""' .... i„r;:'",rL,..t_..3"''''I. -..._-- E7—.4.2s• so sr .11±1 n , 1\ D-1 .. .. •.ar—et I r , 1l• , r— —IL 1 i. it .?.. .c..:? .... L T ••••••• .I E..er.�..�t •ra I f�^.. � =�= 1I• F)--C-- a .? 2 1—q-------18) melte et i 1 L .�--e [ . ••••••• .I J1r1.aT>_DS II . L. 1 C-- .......____<,,,;'.-;-ii 1Z;'-.: Er [AAA_ mot I 1. _11, - : Iiiir ! 2•• i'i ', '.2, t .. 4 ... 1 •f r----. ‘-..2J. I i i \—F 1 „... , :•. _. . .., /(-7i • + `` JJII .......,/ :/pc! ... r • ..,..0 \., 4 1 6 7..-..---:„.,--,,_,,, ,,, ‘. 4.,.,,,,, I i - m ki 'l'il j^ rs-\�, ,../ I i ' ' I T^ >7.,:,--„ afI 1 I , 4imii..•.°fir r3'9TAL OR . s(�. • =�\ ,,ems- i §.71101111 /• 71 il — . •. 0 7 f § ra er -'. ..__•. '''-it..1.17 - -4 1.- - _ NI 11.- Lr, •. I'I::,- • . i :.• :...: . . 4 z 1 ii K-•_•'-.'..1 i . = t© . -.?:•-:.'' -cs, ..sa.t.1 . ..,_ c.,{-- • .... •.• • ' AV. ., .•-;t• .* 'N.41':•''::•:-i = oi LO ,0 Oa / r- Z :••. . . lib 4,1riv_ 4.1 t_ 7 ..-• . ,ar II 7 1% li ii / (,) tr•szoi:1-4",i r IN 1 z 1 1:-. ,::•: ' 0 ,r' .--.: . :. "ii .....t IIII••. : . t • ••••• . Z .I.J I IIM _ , • ,...:::.•, . I Vtlk. ILA 4 N --...„ ('\J 4.7-31 Z• ' e If\ :4....„,..„.,,..., _ ., ... __.. • , :.,....:.,..„.„ ifil d :.) ....40 urn, • - ., ---- -....... < < 11- '. IcIr\ft 4: . I." 1 ....,t/ ...,•7.--;:v7••:f ... 1 ' N..±...z.MEM ' ;:,. . ,...-J-&,. •i!..." I 1 I ir: 041 -..- ....me . ,. .•••••.•, ...rb ''.. A • . • •• •••/•••• .. ....... •• . - .......•• ..... ... . . . •'. 'L.:. •.v.'.;Yr;•" r-'.•-:: •,::.-1; • ' y...,; . i 1 I L. ,, .,. ,....., . allIMIE•mmomIlli ----...............7"1.••••111 471110mmaliONO!MhIr‘ ...........rp. ..-•C, 7 • ., . 1 i „., . ._•,:.. .• • : - - .5„,-.-, _•• psi \ . . . _ . 1 I • g..:.,.ii7,•:: ..t. •. i :... ......**- . -1 . •'t. .* G I ....... ..... --.....- • . --C) 1 to /':\P. iRIE1 \ ‘III ink I. 64W: fi _ 116 • ....... ....—...1-__:=7 \\ 1 •k . 'VI 1 , A IF dhl•....' 1114" .:t : 1 1b--- .• '4 , _ .AN.--7. k,.pi, •7 a 1 VII; I A t 1 .AIL e I LI 11 . ...... ... j!i itgi MIMI rota 11 ig. .. _ n..... (ck h7iika T,I ,\..,... — we Total Households 6,022 100.0% Owner-Occupied: 4,045 67.1 % Renter-Occupied: 1,977 32.9% Average Persons Per Unit 2.65 Housing Summary Number (#): Median Home Value $90,400 Median Rent (per month) $ 385. SECTION II - ASSESSMENT OF RELOCATION NEEDS A. METHODOLOGY To obtain data necessary for the preparation of this plan, door-to-door interviews and resource surveys were conducted. Two households were interviewed, as the other three units were vacant. B. FIELD SURVEY DATA There were two (2) residential displacees in the project area; both of these were tenants. Of the two households, a total of two adults and one dependent (children) were identified. None of the residential occupants identified themselves as seniors, (sixty-two (62) years or older) and there were no persons considered handicapped or disabled. The overall ethnic mix among households in the project area is as follows: Hispanic - 50%; and Black - 50 %. Based upon the reported income information and HUD standards, both of the households are in the "low" to "very low" income category. The term "lower" to "very-low" income is generally described in one or more of the following ways: (1) A person who makes less than 80 percent of the recognized median income in the community; (See HUD Annual Income Limitations Exhibit "B") (2) A person on a fixed income, especially if on disability, Supplemental Security Income, Social Security, public welfare, unemployment, general relief or some retirement pensions; and/or (3) A person who pays in excess of 30 percent of his/her gross income for shelter. Exhibit"C"- Short Supplemental Report for Residential Cases provides a complete summary on case by case basis of information collected in the interview process. Those who would be displaced by the proposed development fall into the following relocation assistance category: 3 1. Residential Tenants There are two (2) tenants in the project site. These tenants occupy one bedroom, 1 bathroom apartments of approximately 420 sq. ft. There is one dependent who is of school age and attends local public schools. Neither of the household can be considered overcrowded. At this time, the tenant displacees appear to be: (1) financially capable of renting similar housing, however both tenants will be paying more than 30% of their gross monthly income for rent and utilities; (2) eligible for a replacement housing payment; and (3) plan to occupy a comparable replacement unit within one (1) year of displacement. Both have indicated a desire to relocate within the tenant's immediate area in City of San Jacinto Valley. SECTION III - RESULTS OF RESOURCE STUDY A. It is the responsibility of the Agency to demonstrate the availability of comparable, affordable, decent, safe and sanitary housing prior to the displacement of residential occupants. Replacement housing was researched using the following resources: » Local newspapers which serve the City of San Jacinto such as the Press- Enterprise and Hemet News, or other weekly publications for this area; » Multiple listing services; • Periodic automobile surveys in the general area; and » Contacts with property management companies and local realtors. 1. Properties for Rent At the time of the interview, both tenants had relocated to replacement rental units in the immediate area. One chose to move to another apartment on the site. The second chose to move from the site. In the immediate area surrounding San Jacinto's open market, 13 similar sized dwellings were identified. There should be no problem in relocating these tenants. See Table I below. 4 TABLE I Residential For Rent Housing Matrix - San Jacinto/Hemet Area SIZE UNITS AVAILABLE RANGE AVERAGE 1 BR 13 identified $275/445 $343 B. RELATED ISSUES 1. Concurrent Residential Displacement The concept of concurrent displacement should be addressed when analyzing available replacement housing. It must be shown that the community can absorb into existing residential resources, all potential displacees in the project, as well as those in other projects which may be occurring at the same time, or if proposed to develop during the current project activity. This was not applicable for this project. 2. Temporary Housing It is not expected that any temporary housing will be necessary to meet occupant needs in this project. A substantial supply of comparable replacement dwellings exists. However, should replacement housing units not be found in a timely manner and a temporary move becomes necessary, the Agency will approve the provision of such housing. Any such temporary housing will be inspected before a move is allowed and must meet normal standards for decent, safe, and sanitary housing. Any displacee required to move temporarily will continue to be entitled to relocation benefits for a move to permanent housing. Relocation staff will provide ongoing assistance until a permanent location is found. Temporary housing was not necessary for this project. SECTION IV - PROGRAM ASSURANCES, STANDARDS AND OBJECTIVES A. The relocation program to be implemented by the Agency will conform with the standards and provisions of California Health and Safety Code Sections 33411 and 33411 .1 Government Code and Section 7260 et seq. Pursuant to applicable guidelines, program objectives will be as follows: 5 >> To fully inform eligible project area occupants of the nature of and procedures for obtaining relocation assistance and benefits. » To determine the needs of each residential displacee eligible for assistance. • To provide an adequate number or referrals to comparable, decent, safe and sanitary housing units within a reasonable time prior to displacement and assure that no residential displacee will be required to move without a minimum of 90 days written notice to vacate. • To provide current and continuously updated information concerning both replacement housing opportunities. • To provide whatever assistance is required to ensure that the relocation process does not result in different or separate treatment on account of race, color, religion, national origin, sex, marital status or other arbitrary circumstances. » To supply information concerning federal and state housing programs and other governmental programs providing assistance to displaced persons. • To assist each eligible person to complete applications for payment and benefits. • To make relocation benefit payment in accordance with State guidelines, including the provisions of the Last Resort Housing sections where applicable. • To inform all persons subject to displacement of the Agency's policies with regard to eviction and property management. • To establish and maintain a formal grievance procedure for use by displaced persons seeking administrative review of Agency decisions with respect to relocation assistance. Federal regulations as in 24 CFR Part 92 and 49 CFR Part 24 mirror the State regulations, except in the exact application of benefits. This difference will be described in Section D below. B. CITIZEN PARTICIPATION Section 6012 (Citizen Participation) of the California Administrative Code, Title 25, Chapter 6, is and will be adhered to in both the spirit and letter of the law. At the very least, the Agency has guaranteed the following: 6 1. A timely and full access to all documents relevant to the relocation program; 2. The provision of technical assistance necessary to interpret elements of the relocation plan and other pertinent materials; and 3. Copies of this plan shall be submitted for review to the City of San Jacinto thirty (30) days prior to final approval by the San Jacinto City Council. a. The right to submit written or oral comments and objections, including the right to submit written comments on the relocation plan and to have these comments attached to the plan when it is forwarded to the San Jacinto City Council for final approval. b. A general notice of this plan shall be distributed to all displacees of this project. This plan is available for circulation for information and review by interested citizen groups, state and county agencies, all persons affected by the public at large. c. Upon receipt of public comments, the Plan will be reviewed to insure that it is feasible, complies with applicable environmental standards, and is compatible with the City General Plan and Housing Element. d. Upon completion of all reviews, the Plan will be presented for adoption before the San Jacinto City Council. e. If necessary for timely implementation of the Plan or execution of the Project, the City of San Jacinto may shorten the time allowed for review and modifications. A meeting of the Project Area Committee (PAC), consisting of residents and business owners from within the boundaries of the redevelopment area was convened on for the purpose of reviewing this relocation plan. Action C. RELOCATION ADVISORY ASSISTANCE As a function of the overall relocation assistance program, technical and advisory assistance will be provided to all residential displacees. The following specific activities will occur: 7 1. Each household affected by the project will be personally interviewed to gather information appropriate to determine needs and preferences with regard to the replacement of existing accommodations and facilities. Unless an occupant is unavailable or refuses contact, interviews will be performed within fifteen days of the initiation of negotiations which is defined as the date of the presentation of the first written offer to purchase. Inquiries made of residential occupants by relocation personnel will cover the following areas: family size, ethnic background, age and health considerations, employment status, family income, transportation needs, and locational preferences related to replacement housing. (See Exhibit'D" - Residential Case Profile). 2. Printed "Informational Brochures" will be provided to all displaced persons. Signed acknowledgements will be obtained to verify receipt of this material. (See Exhibit "E".) 3. Appropriate replacement housing referrals will be made to residential displacees on a timely basis. Field surveys will be conducted in order to identify available housing resources. Every effort will be made to find comparable replacement housing units which are reasonably accessible to currently utilized medical facilities, places of employment, shopping areas and public transportation. 4. Transportation will be provided, if necessary, to any displaced occupant to inspect replacement sites within the local area. Specific assistance may also be provided to senior citizens in finding housing near friends, relatives, medical facilities and convenient transportation. 5. Assistance will be offered to all displacees in connection with arrangements for the purchase of real property, the completion of applications for replacement housing, the filing of claim forms to request relocation benefits from the Agency and to obtain services from other public agencies. In working with residential displacees, special assistance in the form of referrals to governmental and social service agencies will be made, if needed. Referral agencies may include: 1. Social Security Administration 2. The County of Riverside Housing Authority 3. Employment Development Department 4. Riverside County Department of Social Services 8 D. RELOCATION BENEFIT CATEGORIES Relocation benefits will be provided in accordance with the California Relocation Assistance Law (Government Code, Section 7260 et. seq),. and the Uniform Relocation Act (URA). Benefits will be paid to eligible displaced persons in the project area upon submission of required claim forms and documentation in accordance with Agency approved procedures. The State and URA are identical as to assistance with the exception that State law requires monthly rental assistance if there is an increase in rent at the new location for 60 months, regardless of whether the tenant is overpaying. The Federal URA requires monthly rental assistance payments for the new location if the tenant is paying more than 30% of gross income for rent and utilities. Assistance is to last 42 months. The Federal rules will prevail. The following information concerns the relocation assistance categories and payments provided for in State guidelines as they apply to circumstances in the project area. 1. Residential Moving Expense Payments All displaced territory will be eligible to receive a payment for moving expenses except as noted. Moving expenses payments will be made based upon a fixed schedule or according to the cost of professional services. a). Fixed Payment - A fixed payment for moving expenses is based upon a room count in the occupied dwelling. The current fixed moving allowance schedule is presented below. Unfumished # of Rooms Allowance 1 450.00 2 600.00 3 750.00 4 850.00 9 # of Rooms Allowance 5 1,050.00 6 1,250.00 7 1,450.00 8 1,600.00 @ Additional Room +150.00 Furnished First Room 300.00 @ Additional Room +50.00 b). Actual Cost (Professional Move) - If the displacee elects to have a licensed professional mover perform the move, the actual cost of the moving services will be compensated for by the Agency either in the form of a direct payment to the mover or as reimbursement to the displacee. Transportation costs are limited to a distance of 50 miles. 2. RENTAL DIFFERENTIAL PAYMENT A rental differential payment is paid to tenants who rent a decent, safe, and sanitary replacement dwelling unit. The payment will be equal to the differential, if any, between the cost of renting a replacement dwelling functionally comparable to the tenants former dwelling and the rental rate of the fomer dwelling. Additionally, URA regulations require a payment for 42 months, if rent and utilities exceed 30% of gross income. The maximum amount of differential payment is $5,250 under State law. There is no maximum under Federal law. The Agency must certify that the new rental unit is decent, safe, and sanitary. E. GENERAL INFORMATION CONCERNING PAYMENT OF RELOCATION BENEFITS By State law, the payment of relocation benefits must be made in a timely and orderly manner. Claims and supporting documentation for relocation benefits must be filed with the Agency within eighteen (18) months from: The date the claimant moves from the acquired property; -or- The date on which final payment for the acquisition of real property is made, whichever is later. 10 The procedure for the preparation and filing of claims and the processing and delivery of payments will be as follows: 1. Claimant(s) will provide all necessary documentation to substantiate eligibility for assistance. 2. Assistance amounts will be determined and required claim forms prepared by relocation staff in consultation with claimant(s). 3. Original signed claims supported by appropriate documentation and a Relocation staff recommendation will be submitted to the Director of Community Development. 4. The Director of Community Development or a designee will review and approve claims for payment. 5. Agency warrants will be prepared and issued to Relocation staff for distribution. 6. Payments will be delivered personally by Relocation staff unless circumstances dictate otherwise. When payments can not be personally delivered they will be sent by certified mail. 7. Receipts of payment will be obtained by Relocation staff and maintained in the case file. Note: a) Unless otherwise instructed by the Agency, Relocation staff will not deliver final payments until the project area premises of the claimant(s) have been completely vacated. b) Before issuance of final payments actual residency at new quarters must be verified. c) The Agency will provide advance payments to assist displacees in securing replacement housing units. Requests for advance payments will be expeditiously processed to help avoid the loss of desirable and appropriate replacement housing. 11 F. GRIEVANCE POLICY The Agency's grievance policy will follow the standards described in Article 5 Section 6150 et seq. of the State guidelines. Briefly stated, displacees will have the right to ask for administrative review when they believe themselves aggrieved by a determination as to eligibility, the amount of payment, the failure to provide comparable replacement housing referrals or the Agency's property management practices. Any person aggrieved by a determination as to eligibility for, or the amount of, any payment referred to in this plan may have his grievance reviewed by the Director of Community Development. Any person desiring a review of a determination shall submit his grievance, together with any information he believes relevant, in writing, to the Director of Community Development and request such review. Any person dissatisfied with the review of his grievance by the Director of Community Development may within 10 days after the giving by him, of notice of his decision, appeal to the City Council. Any person desiring to appeal such a determination shall submit the same in writing, together with any information he believes relevant to the Agency. Any appeals of a determination of the Director of Community Development shall be made by delivering them or mailing them to: City of San Jacinto, 201 East Main Street, San Jacinto, Ca 92583. The determination of the Director of Community Development shall be final and conclusive in the absence of a timely appeal. The determination of the City Council shall be final and conclusive. G. EVICTION POLICY A. Under State guidelines eviction is permissible only as a last resort. It in no way affects the eligibility of evicted displaced persons for relocation payments. Relocation records must be documented to reflect the specific circumstances surrounding the eviction. B. Eviction shall be undertaken only for one or more of the following reasons: 1. Failure to pay rent, except in those cases where the failure to pay is due to the lessor's failure to keep the premises in habitable condition, is the result of harassment or retaliatory action or is the result of discontinuation or substantial interruption of services. 2. Performance of a dangerous, illegal act in the unit. 12 3. Material breach of the rental agreement and failure to correct breach within 30 days of notice. 4. Maintenance of a nuisance and failure to abate within a reasonable time following notice. 5. Refusal to accept one of a reasonable number of offers of replacement dwellings. 6. The eviction is required by State or local law and cannot be prevented by reasonable efforts on the part of the public entity. 7. Failure to vacate in accordance with an agreement with the public entity. 8. Failure to obey a court order authorizing the public entity to take possession. H. PROJECTED DATES OF DISPLACEMENT Due to the critical timing of this Project, the tenants moved at the request of the previous owner prior to close of escrow. Therefore, the benefits described in this plan are being applied retrospectively. ESTIMATED RELOCATION COSTS The City of San Jacinto Redevelopment Agency has secured funds through a HOME Grant for the implementation and completion of this project to purchase this property and is using Redevelopment tax increment to rehabilitate these units. In 1993, the Agency sold tax allocation bonds to assist in developing housing projects. These bonds proceeds will be used to provide relocation assistance. The budget estimate for relocation assistance for this project is $15,000. If the project goes forward and additional funds are needed to meet relocation assistance obligations unforeseen in the budget preparation process, the Agency will provide the additional, necessary funds. 13 SCHEDULE OF ESTIMATED RELOCATION COSTS 1. Moving Expenses Cost Estimate a. 2 Households (3 rooms @ $750. - Unfurnished) $1,500.00 2. Replacement Housing Payments a. 1 tenant @ $55./mo for 42 moths $ 2,310.00 b. 1 tenant @ $30./mo for 42 months $ 1,260.00 4. Total Project Estimate: $ 5,070.00 SAY: $15,000.00 14 I IEXHIBIT "A" 1990 CENSUS DATA I I I I I I I I I i Y _ . �+ n jacinto eRIVERSIDE COUN-nr sa , Gt_,nographics & General Information Municipal Finance puma ruse seems Jame 7e,t ffe) I Socio-economic Address: 201 East Main St. REVENUES I Characteristics P.O.Bo 488.92583 Telephone: 714-654-7337 Total. ._.... ._38.135.367 (freest tlise US Gwsen same••„ems) Elevation: 1.567 ft. Taxes ..._.3,212,465 I POPULATION Land Area (sq. miles): 10.6 Special benefits 1970.... „,..4,385 Population density, assessment 121.824 „ (persons per sq. mile): 1,529.2 Licenses &permits._......„ 944,661 1980...»»._ .....»._.._..„,..„....,...._..__..„.7.098 Incorporated: April 20. 1888 Fines&forfeitures._._.._... .144,411 1990 .. _ _.. �._ __ .16,210 Type of government: General law YPRevenue from use of ISEX money &property. 419.972 Male. ..7,848 Intergovernmental. - 884,020 Female._ ....._.. 8.362 Voters & Current service charge.._...._2,136,270 RACE L HISPANIC ORIGIN Government Officials Other finerevenues......._ ...».„ _..371,7:4 Other financing sources._ __ 0 race: REGISTERED VOTERS White 12.099 EXPENDITURES Black... ».193 Total. October, 1991............._._._.......8,480 Total......._......_.__.............. .S6,120.200 „ .........2.927 General overnment....„......__._309,404 Democrats r...»_......»„..„._. Native American.._...„.............. 342 g IAsian »...».»..._ 150 Republicans...._„.__.. . .2.974 Public safety..._.._........_.. ._3,408.462 Pacific Islander 6 LOCAL OFFICIALS Transportation.._...._._.........»..._704,253 Other............_................._....__...............3,420 Community development ...».481,808 Hispanic origin: Mayor: Francis Boykin Health.... ---»......._.„_ 153.347 ..._. Mgr/Admstr: Pamela Easter Culture &Leisure...„...._....... _ .._197,183 I Total. 5.455 Mexican 4,862 Clerk: Maurice Armster Public utilities ... M M„.885,743 Puerto Rican 47 Treasurer: Ken Leahy Other Cuban 3 Attorney: James Cox Other Hispanic 543 LEGISLATIVE DISTRICTS School System IAGE (eee appendix A for names) ( I year 1110.11111 except ae noted) Under 5 years 1,505 Congressional: 37th State Senatorial: 36th &37th SCHOOL DISTRICT 5-17 years 3.098 State Assembly: 73rd San Jacinto Unified Itr years .. 8.094 Superintendent: 6'. ever 3.513 Sandra L. Shackelford Meaian age........ 33.4 years HOUSEHOLDS Public Safety Address: 600 E. Main San Jacinto.92383-4398 ITotal........»_ ... 6,022 POLICE Telephone: 714.654-2785 With persons under 18 2.106 Chief: Joseph Kozma Grade plan: K-12 Average persons per household 2.65 Sworn officers, 1990 29 Enrollment.._.... —3.736 Family households 4,209 Total crimes. 1990 1.253 High school graduates. 1990.._.„„.....„132 Average persons per family 3.20 Total violent crimes. 1990 217 Full time teachers ...........147.6 I INCOME L POVERTY Pupil/teacher ratio ......_..25.3 FIRE Average teacher salary, 1988.........331.373 Per capita income, 1980 55,055 Chief: Ross Chadwick Per pupil expenditure, 1990...„..S3,287.64 Per capita income, 1987 (est.) 57.687 Firefighters: M/Vol. District average CAP reading scores 'Housing 193C grade 8score. 218 & Public Librae. Districtpe average... ...s �0 Library average SAT scores Construction Name &Address: 1991, grade 12: I Served by County Library verbal..„» _. 402 HOUSING UNITS, 1990 N/A math 437 .. __.. ».»_.. Total.--..--..—....._—_ ....»....6.845 N/A OTHER SCHOOL DISTRICTS FOR THIS CITY Single family units 3.062 Director: N/A I"e•ppswsix a for Information on these au ai.tril IOwner occupied units.._.. .»..._......_.4,045 Telephone: None Renter occupied units......._._..._.....»_1,977 Median value, Number volumes owned, 1990.._..........N/A single family home.....__....»....$90.400 Number branches....„.._........._..._»»...N/A Median rent...»»».._.._...„.__.,..,....» $385 NEW PRIVATELY OWNED HOUSING UNITS AUTHORIZED BY BUILDING PERMIT 1988.... - 298 1989........___.._...»» 519 t I I I I 1 ' EXHIBIT "B" HUD ANNUAL INCOME LIMITATIONS 1 1 1 C 1 1 1 t 1 I 1 1 H.U.D. ANNUAL INCOME LIMITATIONS I The following figures are approved by the U. S. Department of Housing and I Urban Development (H.U.D.) for use in the County of Riverside to define and determine housing eligibility by income level. I IModerate M to Lower Very Low Family Annual Annual Annual Annual Size Income Income Income Income 1 Person 28,750 34,500 23,000 14,400 1 2 Persons 32,900 39,450 26,300 16,450 I3 Persons 37,000 44,350 29,600 18,500 4 Persons 41 ,100 49,300 32,900 20,550 I5 Persons 44,400 53,250 35,500 22,200 6 Persons 47,700 57,200 38,150 23,850 I7 Persons 50,950 61 ,150 40,750 25,500 I8 Persons 54,250 65,100 43,400 27,150 Figures are per the Department of Housing and Community Development, IDivision of Housing Policy Development, Riverside County, May 1993. I I I I I I C I EXHIBIT "C" SHORT SUPPLEMENTAL REPORT 111 I I I I I I I I PROJECT SHAVER/JORDAN - PHASE I Case Dwelling Type Adults/Children Ethnicity Family Income 1-96 Tenant/Apartment 1/0 Black $1,200.00 2-96 Tenant/Apartment 1/1 Hispanic $1,000.00 Handicap Elderly Bedroom Furnished Monthly Utilities Now/Need Rent Gas/Electric/Water No No 1/1 No 325. Owner/Tenant/Owner No No 1/1 No 350. Owner/Tenant/Owner t 1 I 1 I EXHIBIT "O" THE SAN JACINTO OUTLOOK I I I I I I I I I I I I I PACIFIC RELOCATION CONSULTANTS -RESIDENTIAL. CASE PROFILE air PROJECT' PARCEL CASK Case 10: • - • Mir T--- IConsultant P►olect ' Site owner Clamwn(s): IPROJECT SITE DATA REPLACEMENT SITE DATA IStreet Street City.ZIP: City.ZIP: I Work: ( - ) Phone: ( ) - Home: ( ) OCCUPANCY STATUS: Monthly payment S OCCUPANCY STATUS: Monthly payment S I _Rent =Rent -Lease UTILITIES PAI D DY(arc is owe): Leese UTILITIES PAID or(c.rcle.. —Mortg. GAS: Tenant Owner _Mortg. OAS: Tenant Owner Own ELECTRIC Tenant Owner —Own ELECTRIC Tenant Owner _Vacant WATER Tenant Owner _Vacant WATER: Tenant Owner GENDER AGE MONTHLY INCOME NOTES Om/depwr h r.seMmis.trewsemiews.et , NAME .. _. . 12 . . M F•. M F M F I4 s=,fie m.ax x < M F M F: .6 . M F r• g M F PROJECT SITE DWELLINGT'PE: PRI MARY LANGUAGE: ETHNICITY: MAJOR EVENTS I _Single Family Residence _English _White Site move-in: / / _Apartment Spanish Hispanic First offer. / / Condominium/Townhouse _Other _Black Initial Interview: / I I _Asian Notice of eligibility: / / Mobile Home Other Escrow opened: / / Hotel/Motel ,-- I Special improvements: Escrow dosed: / / 90-day notice: / / Area/urut preference: Relocate from community?: YES NO Bedrooms needed: Initial referrals: / / Furnished?: YES NO Total room count Abandonment / / Handicapped?: YES NO Social Seventy#: Repf.site move-in: / / On housing assistance?: YES NO Replacem.site Inspection: / / Case dosed: / / IIAREA/LOAN BEDROOMS LIVING AREA LOT SIZE PRICE LOAN AMOUNT %RATE TERM Protect Site: k .. IReplacement Notes: • ,. I ....• .. . 1 _ II, III EXHIBIT "E" tRESIDENTIAL CASE PROFILE III � I t I Ii Hi RESIDENTIAL INFORMATIONAL BROCHURE The Building in which you now live is in an area to be improved by the City of San Jacinto. As the redevelopment schedule proceeds, it will be necessary for you to move from your dwelling. You will be notified in a timely manner as to the date by which you are to move. This information will be helpful to you in determining your eligibility and the amount of your relocation benefits. We suggest you save it for reference. A map of the redevelopment area follows. PLEASE DO NOT MOVE PREMATURELY. THIS IS NOT A NOTICE TO VACATE YOUR DWELLING. If you desire to move sooner than required, you should contact the Director of Community Development so you will not jeopardize any potential benefits. This is a general information brochure only and is not intended to give a detailed description of either the law or regulations pertaining to the Redevelopment Agency's relocation assistance. The Redevelopment Agency has two programs to aid individuals and families who must relocate because of proposed Redevelopment Agency acquisition projects. These are: The Relocation Advisory Assistance Program which is to aid you in locating a suitable replacement property; and The Relocation Payments Program which is to reimburse you for the costs involved in relocating. Both programs are briefly described in this brochure so that you may know the benefits which you may be entitled to receive and how they are obtained. RELOCATION ADVISORY ASSISTANCE When the Redevelopment Agency offers to purchase the property you occupy, it has a clear legal and moral obligation to assist you in finding replacement housing which is decent, safe and sanitary; adequate in size; within your ability-to-pay; and in a suitable location. The relocation staff will assist you in finding a suitable replacement site and will provide you with referral listings. The staff assists in preparing all request for payment claims. RELOCATION PAYMENTS PROGRAM The Relocation Payments Program helps pay your expenses when you are displaced by a Redevelopment Agency project. There are different kinds of payments involved. They include: 1. Moving Expenses All owners and tenants displaced by the project will be paid for moving their personal, movable property. Each displacee has the choice of either receiving a Fixed Moving Payment or having an Actual Moving Payment, where a professional moving company provides the cartage. 2. Replacement Housing Differential Long-term owner-occupants of homes may qualify to receive a payment over and above what the Redevelopment Agency paid them. The long-term owner-occupants may also qualify for payment for some of the incidental expenses they have in buying their new home. Also, they may qualify for a payment to cover the increased interest cost, if any, they are required to pay for financing a replacement home. 3. Rental Differential Tenants and owner-occupants unable to rent suitable housing at price levels equal to the actual or market rent on the property purchased by the Redevelopment Agency may qualify to receive payments to help them with the higher rent. 5. Down payments Tenants and "short-term" owners may qualify for a down payment to help purchase a replacement home. Moving expense and supplemental payments are not considered as income for the purpose of personal income tax laws. These payments are not considered income or resources to recipients of public assistance. Two types of payments are available; a Fixed Moving Payment or reimbursement for Actual Moving Expenses. 1. Fixed Moving Payment A Moving Expense and Dislocation Allowance is paid to each claimant choosing the Fixed Moving Payment. If the landlord owns the furniture and you furnish none, or only a small amount of your household equipment, payment will be as follows: First Room $300.00 Each Room After that $ 50.00 If you own the furniture, the room count is as follows: 1 Room $450.00 2 Rooms $600.00 3 Rooms $750.00 4 Rooms $850.00 5 Rooms $1050.00 6 Rooms $1250.00 7 Rooms $1450.00 8 Rooms $1600.00 @ Additional Room $150.00 If you choose the Fixed Moving Payment, you must arrange for your own move. 2. Actual Moving Expenses If you do not select the "Room Count" method of payment, then you may be paid your actual reasonable moving expenses. You must receive prior approval before moving and have paid, receipted and itemized bills from the moving company performing the move. If you choose the "Actual Expense" method, you do not get the Fixed Moving Expense and Dislocation Allowance mentioned above. DIFFERENTIAL PAYMENTS Certain residential property owners or tenants may qualify for housing differential payments in addition to moving expenses. There are two kinds of payments: 1. A replacement housing differential payment is paid to eligible homeowners who purchase a decent, safe and sanitary replacement home. The payment is the difference, if any, between the price the Redevelopment Agency paid for the home and the average selling price of a functionally comparable dwelling or the price you actually spend to buy a replacement residence, whichever is less. 2. A rental differential payment is paid to home-owners or tenants who rent a decent, safe and sanitary replacement home, duplex or apartment unit. The payment will be equal to the difference, if any, between the cost of renting a replacement dwelling functionally comparable to your former dwelling and the rental rate of the former dwelling. PLEASE NOTE: The Redevelopment Agency is required to certify that the dwelling you buy or rent, and occupy, is decent, safe and sanitary in order for you to qualify for the differential payments. At your request, the relocation representative will inspect any dwelling you may wish to purchase or rent to determine whether it qualifies as decent, safe and sanitary. OWNER-OCCUPANT FOR 180 CONSECUTIVE DAYS OR MORE PRIOR TO START OF NEGOTIATIONS WHO PURCHASES A REPLACEMENT DWELLING If you are a displaced owner-occupancy of a dwelling, you may receive additional payments up to, but not exceeding, $22,500. These payments may include: 1) the additional cost to purchase replacement housing; 2) compensation for the owner for the loss of favorable financing on his existing Deed of Trust; and 3) reimbursement to the owner for some of the incidental expenses related to his purchase of a replacement dwelling. You are eligible for such payments if you were: 1) in occupancy at the time the first contact was made by the Redevelopment Agency; 2) such occupancy has been for at least 180 consecutive days immediately prior to the initiation of negotiations for the parcel 3) the property was purchased from you by the Redevelopment Agency; and 4) you purchase, and occupy, a decent, safe and sanitary dwelling within one year after you receive final payment for your property from the Redevelopment Agency or within one year from the date on which you move, whichever is later. The Replacement Housing Differential Payment is the amount which when added to the amount for which the Redevelopment Agency purchased the property equals the actual cost, which you are required to pay for a decent, safe and sanitary dwelling; or, the amount determined by the Redevelopment Agency as necessary to purchase a comparable replacement dwelling, whichever is less. The relocation representative will inform you of the amount necessary to purchase a comparable replacement dwelling if you were to move immediately. If the interest rate (percentage) is higher for the loan on your replacement dwelling than it was for the loan on the dwelling which the Redevelopment Agency purchased, you may be eligible for a payment to compensate you for this increased cost. If you purchase a dwelling to replace the dwelling which the Redevelopment Agency purchase, you may be eligible to be reimbursed for some of the actual incidental purchase costs which you incurred, if they normally are paid by the buyer. This type of cost could include legal fees, preparation of conveyance documents, notary fees, surveys, preparing drawings or plats, recording charges, a lender's or FHA or VA appraisal fee, certification of structural soundness or application fee. In addition, payment could include the cost of a credit report, portion of the escrow agent's fee, State real restate transfer tax and sales tax or transfer taxes. Some examples of charges which would not usually be eligible for reimbursement would include debt service or loan origination charges, and the pro-ration of property taxes. Under no circumstances may the combination of the housing differential, the interest differential and the incidental payments exceed $22,500. OWNER-OCCUPANT FOR 180 CONSECUTIVE DAYS WHO RENTS A REPLACEMENT DWELLING If you are an owner-occupant eligible for a replacement housing payment as described in the previous section, and elect to rent a replacement dwelling, you may be eligible for a rental differential payment not to exceed $5,250. This payment is determined by subtracting from the amount necessary to rent a comparable replacement dwelling for the next four years, and amount equal to 48 times the economic rent of the Redevelopment Agency acquired dwelling. This amount, however, may not exceed the amount of the payment for the additional cost to purchase replacement housing as previously explained. OWNER-OCCUPANTS FOR LESS THAN 180 DAYS (BUT NOT LESS THAN 90 DAYS) PRIOR TO START OF NEGOTIATIONS WHO PURCHASE A REPLACEMENT DWELLING If you are a displaced owner-occupant who has owned and occupied the dwelling for less than 180 consecutive days, but not less than 90 consecutive days prior to the start of negotiations, you may receive a payment not to exceed $5,250.00 to enable you to make a downpayment on the purchase of a replacement dwelling and to reimburse you for some of the actual incidental expenses. The owner-occupant must: 1) be in occupancy at the initiation of negotiations; 2) such occupancy must be for less than 180 days but not less than 90 days immediately prior to the initiation of negotiations for the parcel; 3) the property must be acquired by the Redevelopment Agency; and 4) the owner-occupant must purchase and occupy a decent, safe and sanitary dwelling within one year after he receives final payment for the property by the Redevelopment Agency or within one year from the date on which he moves, whichever is later. The amount of the downpayment shall be determined by the Redevelopment Agency as the amount required as a downpayment on a comparable property if such property was financed with a conventional loan. Consult the relocation representative as to the determination of this amount. OWNER-OCCUPANT FOR LESS THAN 180 DAYS (BUT NOT LESS THAN 90 DAYS) WHO RENTS A REPLACEMENT DWELLING If you are a displace owner-occupant and are in occupancy at the initiation of negotiations and have been in occupancy for at least 90 consecutive days but less than 180 days immediately prior to the date of initiation of negotiations and your property is acquired by the Redevelopment Agency and you rent and occupy a decent, safe and sanitary replacement dwelling within one year after the property is acquired or after you move (whichever is later), you will be eligible for a rental replacement housing payment not to exceed $5,250. This payment shall be determined by subtracting from the amount necessary to rent a comparable replacement dwelling for the next four years, 48 times the economic rent as established by the Redevelopment Agency. In no event may the total payment exceed $5,250. TENANT-OCCUPANTS FOR NOT LESS THAN 90 DAYS PRIOR TO THE START OF NEGOTIATIONS WHO PURCHASE A REPLACEMENT DWELLING If you are a displaced tenant and elect to purchase a replacement dwelling, you may be eligible to receive a payment not to exceed $5,250 to enable you to make a downpayment on the purchase of a replacement dwelling. You must be in occupancy for at least 90 consecutive days immediately prior to the date of written notice to the owner of the property that the Redevelopment Agency intends to purchase; the property must be acquired by the Redevelopment Agency; and you must purchase and occupy a decent, safe and sanitary replacement dwelling within one year after the property is acquired. TENANT-OCCUPANT FOR NOT LESS THAN 90 DAYS PRIOR TO START OF NEGOTIATIONS WHO RENTS A REPLACEMENT DWELLING If you are a displaced tenant and rent a replacement dwelling, you may be eligible to receive a rental differential payment up to $5,250. The payment is based on the difference between the rent you paid the landlord and the rent you must pay for a comparable replacement dwelling. This difference is then multiplied by 48 months, as the payment is figured on a four-year period, as provided by law. However, if the mount of rent you have been paying exceeds 25 percent of your gross monthly income, your payment will be based on the difference between your ability-to-pay (25 percent of gross monthly income) and the rent a comparable replacement dwelling. If the differential payment is more than $5,250, you will receive $5,250 maximum, paid in a lump sum. If you elect to move into subsidized housing, please contact your relocation representative before moving for details on how this may affect your payment' APPEALS Any person who believes himself aggrieved by a determination as to eligibility, the amount of payment, or the failure of the Redevelopment Agency to provide assistance, may have his claim reviewed or reconsidered in accordance with the established appeals procedure. Complete details on appeals procedures are available upon request from the Redevelopment Agency. FILING OF CLAIMS All claims for relocation payments must be submitted within eighteen (18) months of the date on which you receive final payment for your property, or the date on which you move, whichever is later. ADDITIONAL INFORMATION If you have any questions which have not been adequately answered in this informational brochure, please contact your relocation representative. soommogre 1111 S A N JACINTO Community Development Department April 9, 1996 Tonya Ford 177 North Hemet Street Hemet, CA 92544 Dear Ms. Ortega: • Enclosed is the relocation plan which the City has prepared related to your relocation from the apartment at Shaver and Jordan to your current location. This plan outlines the items I discussed with you when I interviewed you. Please review this document and contact me if you have any questions. I do want to reiterate that even though you relocated in October 1994, you are still entitled to moving expense as well as differential rental expense. Thank you for your cooperation and patience. The City Council should be approving the relocation plan on May 7th and payment will be forthcoming. Should you have any questions, please do not hesitate to contact me. Sincerely, BRIAN MC NABB Director of Community Development BKM:Ir LL\Ford.T RELOCATION PLAN RECEIVED Tonga Ford 4-t2-96 Cinr or San iacinro • ZOI Lt,r Main street • San lacinro.California 92553 714 487-7330 • FAX 714.-187.7320 I PACIFIC Atl.1140nI hlv L. JJV 1 fw.a nc088.1u1IDate. a.Isi 5-MJUI I.; cJTT PROJECT PARCEL CASE ;-? Case 10: - - - Agency: Consultant Protect Ctaunant(s): _ Site owner: I IONYft ca-D PROJECT SITE DATA REPLACEMENT SITE DATA I Street S"in D A^) S ( - Street City,ZIP: City,ZIP: I Work: ( ) /�S- / / 71 Phone: ( ) Home: ( ) fa 7 - I a 7 OCCUPANCY STATUS: Monthly payment S a A OCCUPANCY STATUS: Monthly payment:S Iy.Rent /''v j` "-'_Lease UTILITIES PAID or(cird =Rent U r owe): Lease UTILITIES PAID RP(circle ewe): _Mortg. GAS: Tenant �� Mortg. GAS: Tenant Owner —Own ELECTRIC Te Owner _Own ELECTRIC Tenant Owner Vacant WATER: Tenant wneT� Vacant ivATER: Tenant Owner i NAME GENDER AGE MONTHLY!NCOI/E NOTES(rwpierwewi,schw/r.tram peri•JNrw,ue) 4 M 7 aZ S 1 00 :.. . 'hMilrs_. ZL — ?v<, 'ri,,,,, - 2 M F M;11 F 4M F .. a r1. e M F �P•. f M �" 3�D 8 M F 111 PROJECT SITE DIYELLINC7YPE: PR�I/MAIlr LANGUAGE: ETIIN1cITh: MAJOR EVENTS G� -1 —Single Family Residence /� English _White Site move in: / J it.,f XApartment __Spanish _Hispanic First offer: / / III _Condominium/Townhouse Mobile Home _Other Black Initial Interview: / / — ✓� ��Asian Notice of eligibility: / / Hotel/Motel Other Escrow opened: / / S I Special Improvements: Escrow dosed: / / / ✓t..., Area/unit preference: 90-day notice: / / / 0 u, ill Relocate from community?: YES NO Bedrooms needed: Initial referrals: / / / Furnished?: YES NOT)) Total room count Abandonment: / / l re—T- Handicapped?: YES ir:16) Social Security#: 5 70 /9 03 1— Repl.site move-in: / / S a ill On housing assistance?: YES rv"') .)(�Replacem.site inspection: 3 / - /G L Case dosed: / / �'-r let ( AREA/LOAN DEDROOMS LIVING AREA LOT SIZE PRICE LOAN AMOUNT 16 RATE TERM ,v,_01,, r. IL_ Project Site: •. 1 .t, I + 4 Replacement Notes: a rr• _ i . • . ,_,..._./_. , ill IV.I II1'. NISUM16I)) 1�)l..efTM-1 IT)IrJw NNz-.we l-uNNle�e • Selection of Most Representative -�- "" of Hou sing Comparable Replacement Dwelling and Urban Development ION for Purposes of Computing a Replacement Housing Payment OMB Approval No.2506-0016(exp. 11/30lgt Apen y 2.Props 3.Housraf o d 4.SMect tans S CaM Nuntpw Owner n Tenant Public reporting burden for this collection of information is estimated to average 1.0 hour per response,including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed,and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information,including suggestions for reducing this burden,to the Reports Management Officer,Office of Information Polices and Systems, U.S.Department of Housing and Urban Development,Washington,D.C.20410-3600 and t. the Office of Management and Budget.Paperwork Reduction Project(2506.0016),Washington.D.C.20503. Factors(see back of form) Displacement Dwelling Comparable No.1 Comparable No.2 Comparable No.3 Address Ln LT 17 I-1,a0=zik. Type of Unit 1 r E Stones/Style I c, y Lot Size /Fj'T. C�- ft,'i.-y • Type of Construction Age(in years) L YF s Condition Area of Living Space No.RoomsBedrooms/baths 3 / ( / ) • Basement Parking/No.of Cars Type of Heating/Fuel Type of Air Conditioning 4-/C Neighborhood p Transportation(distance) S ACI ') 1 Current Work(distance) M /c High SchooLGrade School(distance) ! Neighborhood Shopping(distance) Religious Facility(distance) Sale Price or Rent/Utility Costs $ '�S -f- /sf ac $ $ $ Other Date of Inspection 3 l 9 Date Available I abfe Most Representative Comparable Replacement Dwelling (Check'Comparable no.1.2.or 3'and complete Comments) Comments:Induce appropnate analysis and correlation of data. If Agency makes adjustment to the asking pnce for a comparable replacement dwelling to reflect the anticipated sale price,indicate the basis for the adjustment. For rental units,indicate utilities included in rent and provide estimates for other utility costs. • Indicate availability of any housing subsidy. If condominium or cooperative,indicate required fees. (Continue on reverse side) Prepared By: Date Approved by: Date Previous eaihons of this Corm are oosolete. Page of 2 )arm HUD-40061 (1/901 ref. Handbook 1375 romftioefto S A N JACINTO Community Development Department April 9, 1996 Gloria Ortega 26316 Investor Place Hemet, CA 92544 Dear Ms. Ortega: Enclosed is the relocation plan which the City has prepared related to your relocation from the apartment at Shaver and Jordan to your current location. This plan outlines the items I discussed with you when I interviewed you. Please review this document and contact me if you have any questions. I do want to reiterate that even though you relocated in October 1994, you are still entitled to moving expense as well as differential rental expense. Thank you for your cooperation and patience. The City Council should be approving the relocation plan on May 7th and payment will be forthcoming. Should you have any questions, please do not hesitate to contact me. Sincerely, 414-%' 12410111 BRIAN MC NABB Director of Community Development BKM:Ir LL\Ortega.G RELOCATION PLAN RECEIVED BY: / A- a( Gloria Ortega 4- -96 City of San Jacinto • 201 East,Main Street • San Jacinto.California 92583 714/487-7330 • 7J-1 -187-7320 ---I-- -I— /1\_I(I rt11 ncsury sI.V.. VV•.Y••I•••• .M/ r . .. . are PROJECT' PARCEL CALL• Oc Case - 3r3s I Ar-6. Consultant Proms Claimant(s): Site owner: )M1"r rr� cP I G/Ur,t_ G,�1q c. PROJECT SITE DATA / REPLACEMENT SITE DATA I Street 7 5. Tor c. 72- Street a t 3'c �++✓I S j� 7 C �1t.�v (ail City,ZIP: W e. . r j C A 9 S`�v City,ZIP. I Work: (�'fO`I )9a-S - 5/ 7 iPhone: ( gQ 5 ) 9a 7 - 79 3 7 f vC u Home: ( /U`! )�9d,5 - 7y3 � OCCUPANCY STATUS: Monthly payment:S CZ) OCCUPANCYSTATUS: Monthly payment S Soo sG IxRent ....Rent Lease UTILITIES PAID DY(circle owe): Lease UTILJTI FS PAID ur(circle week �:2 Mortg. GAS: Tenant caner _Mortg. CAS: n Owner oZ a A- ll _Own ELECTRIC Owner _Own ELECTRIC Owner l Vacant WATER: Tenant �v21 r _Vacant WATER: Owner 1/4-_,` NAME GENDER AGE MONTHLY INCOME NOTES(Iwpl.rwrr,schools.teem,wtrl..,etc)2 n:it, 0 r k —TA Ltp M O. ! ..4 i—A.. 3 11 4 M �� ✓'1 t . •• sue 1 I 6 /,zt LA I p •. c Al © ..1 G . b y{- C.r5e. s� Fr1.T, 8 M F i Ye. l 25 I PROJECT SITE DIY ELL NG7Y PE: PIUAlARYL ANGLIAGE ETIINICI7 : MAJOR EVENTS Crt Single Family Residence English _White site move in: / / Apartment X Spanish x Hispanic First offer: / / _ Condominium/Townhouse Mobile Home Other —Black Initial Interview: / / Asian Notice of eligibility: / / _Hotel/Motel _Other Escrow opened: / / U Special Improvements: Escrow dosed: / / Area/unit preference: / 90-day notice: / / II Relocate from community?: YES , Bedrooms needed: ( Initial referrals: / / �Lr Furnished?: YES(I Total room count: 3 Abandonment / / Handicapped?: YES t�5.r) , Social Secunty#:( //-0/- �g'f Q Rept.site move-in: / / 111 On housing assistance?: YES Replacem.site Inspection: 3 /ou I 96 Case dosed: / / AREA/LOAN BEDROOMS LIVING AREA LOT SIZE PRICE LOAN.A MOUNT %G RATE TERM .... . �u i.. W± y - Prolect Site: - 1111 Replacement Notes: ,: ...,:., - r ...o«�; d 1 �„ • Na . s .:'.*:'''''N'4...:;..i..::i..:::'':-..2.',..s:.:J';':::•..'....:*.::.:'1,%.‘2.::::•:,-..:.•.;....."''.,..-:.,..;:;!.', • a 0 ,u.,111'. MIS 9,.10,11 • .entative US.Department of "°tand Urban Developmen /�� ,ant Dwelling air a Replacement OMB Approval No.2506-0016(exp. 11/30/90) 2.Prgeat 3.HousenOW 4.Seam One S.Case MarlowOwner nTenant .aen for this collearon of information is esemated to average 1.0 hour per response.including the time for reviewing instrutxtons, a data sources.gathering and maintaining the data needed,and completing and reviewing the collection of information. Send comments aurden esomata or any other aspect of this collecaon of Information,inducting suggestions for reducing this burden,to the Reports ,,r Officer.Office of Information Policies and Systems,U.S.Department of Housing and Urban Development. Washington.D.C.20410-3600 and to ,of Management and Budget.Paperwork Reduction Protect(2506-0016),Washington.D.C.20503. " a � jsee back of form) I Displacement Dwelling Comparable No.1 I Comparable No.2 I Comparable No.3 rill a t: 3/c -w,,,14 ,P. /. Type of Unit S�7 /" stones/Style / Lot Sire G!x /co L Type of Construction II Ki '-,"T—� "�"z ~' E•YTt�wocr, 7•n.IAj C1 . Age(in years) Lt��-t e JI Condition )o o _ PA,,i c •jac (-2ce.41 ,06,fa /I Area of living Space q S-x z, la 5 T f p A,-No.Roomseedroorns/Baths L, ,r 1 �1I 30 O� / / / / / / 17 rdt 77 • Basement i--)I N- PariongNo.of Cars u Q r.r'c�y i1..a 'TA e F...^F f`--s-1/e,34.4 Heating/Fuel gFc �aSq Type of H / / / Type of Air Coiioning Qt.� Q rtdit I i L Neighborhood ���)(�MA cry is k-lor..zsi PZF,c �pr•- r s,tsu( � / /� — Transportation(distance) a /' f�J 7 Current Work(distance) V (S High School,Grade School(distance) / . /,-. (es / • / Neighborhood Shopping(distance) 3 ,,.../ , Religious Facility(distance) S .^' /e, Sale Price or Rent/UtiG1y Costs $ $ •964.0 f $ $ Other Date of >":.t '�%: F:w:i%rW.;:t:.iL<4 .•:ft' :' Inspection SA::..,:§a V:•},.yti�.N. A•i'.v:::::• Z a6 /� �) Y:iiT�'T:'1�: Q.h}i:n.':fN k::: :•:v: J W /o•Li Date A .�.�•.:x> �S ,. : Most Representative Comparable Replacement Dwelling (Choc*'Comparable no.1,2.or 3'and conmfete Comments) Comments:trtctude appropriate analysis and correlation of data II Agency makes adjustment to the asking pnce for a comparable replacement dwelling to reflect the anticipated sale price,irxfirate the basis for the adjustment. For rental units,indicate utilities included in rent and provide estimates for other utility costs. • lnd+cate availability of any housing suissidy. It condominium or cooperative.indicate required lees. (Continue on reverse side) ( Prepared By: Date Approved by: Date U+edtborts of the lone are anomie. Pape I of 2 form MUD-40061 (1/90) .k "!'• ref. Handbook 1378 CITY OF-SAN JACINTO CITY OF SAN JACINTO ..-'1,:�.� DEPARTMENT OF BUILDING & SAFETY ' =.. '`. DEPARTMENT OF BUILDING & SAFETY PHONE 654-7330 PHONE 654-7330 NOTICE TO CORRECT NOTICE TO CORRECT • '-.i ADDRESS: D.1031 Fj -7,NvEs.T 0 QSG ADDRESS: NAME: NAME: t -. • •• NOTICE NO.: PERMIT NO: NOTICE NO.: PERMIT NO: 0 CORRECT AND PROCEED ❑ CORRECT AND PROCEED CORRECT AND CALL FOR REINSPECTION 0 ❑ CORRECT AND CALL FOR REINSPECTION • REMARKS: t F I ' 3REMARKS:2, . Q -I-4— G ( roaa.11 . Q G NR11 ajar�{ n�o Pam- T- .,-` tl/ �'-lor--e OtrEcrv�SK641 ' e st / ` - . QIl Rot GP( 6. Jr•`>t Tit P Actium-e b OQ.1 CTO gDes..)er LAK2e, , �NGt7�( EP��t�( �1lP.Q� - 6) 'NTH '- 14�1 sTo p L.e,�� � . I' 6h^ Z S 1r p N w to��'� . � �— ` Ali (J,/Jdtl� 4r9nt� fl-`r Sc7c_o-J(` 0 Pi � -�i10f.- Dc ip s - ft-i 5Po,-2— ® v)At of I�iT 2 U e NOT Sec.v V.ec) g,.:r�! 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