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HomeMy WebLinkAboutAgenda - Agenda Packets - Regular Meeting 9/17/1996 fi/V1/44.).. AGENDA SAN JACINTO CITY COUNCIL AND THE CITY COUNCIL SITTING AS THE REDEVELOPMENT AGENCY AND INDUSTRIAL DEVELOPMENT AUTHORITY AND THE SAN JACINTO FINANCING AUTHORITY DATE: September 17, 1996 TIME: 6:00 P.M. --� PLACE: COMMUNITY CENTER 625 SOUTH PICO SAN JACINTO, CALIFORNIA 1 .0 CALL TO ORDER A Roll Call Prayer of Invocation - Pastor Buddy Reeves Pledge of Allegiance 2.0 SPECIAL PRESENTATIONS • 2.1 Proclamation - Mental Illness Awareness Month 3.0 PUBLIC COMMENTS l Any person may address the Council on any subject pertaining to City business not listed on the agenda during this portion of the meeting. A limitation of three (3) minutes shall be set for each person desiring to address the Council. 4.0 REDEVELOPMENT AGENCY Convene the Redevelopment Agency in joint session with the City Council for the consideration of the following: CONSENT CALENDAR: All matters listed under Consent Calendar are considered to be routine and will be enacted by one motion by the Agency Members in the form listed. • 1 There will be no separate discussion on these items prior to the motion unless • members of the Agency, staff or the public requests specified items to be removed and/or discussed. Anyone wishing to discuss a Consent Calendar item should come forward upon invitation of the Chair, state their name, address and the Consent Calendar item number. Speakers should limit comments to three (3) minutes. 4.1 Minutes of Regular Meeting August 20, 1996 RECOMMENDATION: Acting as the Redevelopment Agency, approve the minutes of the Regular Meeting August 20, 1996, as presented. ttf (U' 4.2 Minutes of Regular Meeting September 3. 1996 RECOMMENDATION: Acting as the Redevelopment Agency, approve the ,c7 minutes of the Regular Meeting September 3, 1996, as presented. t 4.3 Relocation Plan Jordan and Shaver Street (Tonya Ford) RECOMMENDATION: Approve the Relocation Plan including revisions to Relocation Assistance Schedule for Tonya Ford Adjourn the Redevelopment Agency and continue acting in the capacity of the City Council for the remainder of the agenda. • 5.0 CONSENT CALENDAR - CITY COUNCIL All matters listed under Consent Calendar are considered to be routine and will be enacted by one motion by the City Council in the form listed. There will be no separate discussion on these items prior to the motion unless members of the City Council, staff or the public requests specified items to be removed and/or discussed. Anyone wishing to discuss a Consent Calendar item should come forward upon invitation of the Mayor, state their name, address and the Consent Calendar item number. Speakers should limit comments to three (3) minutes. 5.1 Minutes of Special Study Session of August 20, 1996 RECOMMENDATION: Acting as the City Council, approve the Minutes for the Special Study Session of August 20, 1996, as presented. • • 5.2 Minutes of Regular Meeting of August 20, 1996 RECOMMENDATION: Acting as the City Council, approve the Minutes for the Regular Meeting of August 20, 1996, as presented. 5.3 Minutes of Regular Meeting of September 3, 1996 RECOMMENDATION: Acting as the City Council, approve the Minutes for the Regular Meeting of September 3, 1996, as presented. 5.4 Treasurer's Report - August, 1996 RECOMMENDATION: Receive and file. it 5.5 Warrant Register C ,� RECOMMENDATION: Approve warrant numbers 44042 through 44128, \\a dated September 15, 1996, and Payroll check numbers 7827 through n 8061 dated through August 30, 1996. 5.6 Job Descriptions/Pay Ranges - Administrative Clerk Trainee, (� �,4-01 Administrative Intern. and Finance Supervisor V ,\-' RECOMMENDATION: Approve the job descriptions and pay ranges as outlined and presented. 5.7 Award Bid - Police Department Facilities Design (Western American IDDesign) RECOMMENDATION: Award the bid to Western American Design, the low bidder, for drafting services in the amount of $3,680.00. 5.8 Imprest Checking Account RECOMMENDATION: Authorize staff to establish an imprest account for emergency purchases of $100 or less with First Interstate Bank with an initial deposit of $2,500.00. 5.9 Budget Amendments Resolution 6,h/N RECOMMENDATION: Adopt Resolution No. 96-39, authorizing a capital 0N" budget of $4,096 for the purchase of a file server for 312 East Main Street, and $48,000.00 for vehicle repairs and maintenance. RESOLUTION NO. 96-39 RESOLUTION OF THE CITY COUNCIL AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING JULY 1, 1996 AND ENDING JUNE 30, 1997 • 3 5.10 Resolution Signature Authorization (Home Savings of America) • RECOMMENDATION: Adopt Resolution No. 96-40 authorizing singers for the bank accounts. RESOLUTION NO. 96-40 A RESOLUTION OF THE CITY COUNCIL AUTHORIZING SIGNERS FOR BANK ACCOUNTS AT HOMES SAVINGS OF AMERICA 5.11 Street Closure Main Street (Potato Festival) - Hemet-San Jacinto Jaycees \ '`� „�,� RECOMMENDATION: Authorize the closure of Main Street between San C,� ,� $ Jacinto and Sheriff Avenues, and Sheriff Avenue north and south of Main S\<<•" �o Street on October 26, 1996. 0 END OF CONSENT CALENDAR Motion b Y: Y pp L�r Seconded b : to approve consent calendar items 5.1 through 5.11 and adopt Resolution No. 96-39 and 96-40. �tt ,� 4 ,c\ 6.0 PUBLIC HEARINGS - UNADVERTISED 6.1 AB 3229 Funding - COPS Grant - Holmes • RECOMMENDATION: Approve the expenditure of AB 3229 funds for the purchase of police vehicles through a lease purchase. 7.0 CITY DEPARTMENTS V'; 7.1 KIOSK Program - Resolution Designating Streets for Off Site Directional Signs 0 RECOMMENDATION: Adopt Resolution No. 96-41, adding Hewitt k` Street, Esplanade Avenue and part of State Street to the off site directional sign (KIOSK) program. 7.2 Parking In-Lieu Fee - Resolution & Agreement (Peacock Financial) - Hults RECOMMENDATION: Adopt Resolution No. 96-42, establishing the \`7 parking in-lieu fee in the amount of $1 ,906.00 per stall, and authorize the \O' Mayor to execute the agreement with Peacock Financial to pay the 00 ver ten r period n-lieu ing park parking stalllls fora the Virginia nia Lee (Hotel of mmer ialtofficecolnvers on. off street p 9g 4 8.0 MAYOR/COUNCILMEMBER REPORTS/DISCUSSIONS • 8.1 Review of 1996/97 City-to-City Recycling - Solorio/Cornett RECOMMENDATION: Receive report and recommendations from the subcommittee and take action as deemed appropriate. 8.2 Councilmembers Requests/Reports 9.0 CLOSED SESSION -,9.1 Conference with Real Property Negotiator pursuant to Government Code J�,.-1 Section 54956.8 Property: 1435 S. San Jacinto St. Q\tL Negotiating Parties: Dennis Halloway, Brian McNabb, Bob Wilson, Walt c�Q { Brown )01 Under Negotiation: Price and terms 9.2 Conference with Real Property Negotiator pursuant to Government Code Section 54956.8 Property: 905 Industrial Way Negotiating Parties: Dennis Halloway, Brian McNabb, Bob Wilson Under Negotiation: Price and terms. • 9.3 Conference with Legal Counse - Anticipate itigation - Initiation of Litigation pursuant to Government Code Sectio 4956.9 (c) - 1 case 9.4 Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9 - Katz vs. City of San Jacinto 9.5 Conference with Real Property Negotiator pursuant to Government Code Section 54956.8 Property: APN# 430-100-007 & 008 Negotiating Parties: Dennis Halloway, Brian McNabb and Dan Rodgers Under Negotiation: Price and terms. 10.0 ADJOURNMENT I, Pamela L. Lee, City Clerk of the City of San Jacinto, do hereby certify that I caused to be posted the foregoing agenda this 13th day of August, 1996, as required by law. City Clerk • 5 C' I T" Y` O: F S A N J A C I N T 0 PROCLAMATION"P"."1"."1111111P1 / WHEREAS, mental disorders result in staggering economic costs to society, which are estimated nationally to be in excess of S270 billion annually and include direct treatment and support costs, as well as indirect costs, such as absenteeism and lost productivity on the job, and WHEREAS, mental illnesses are increasing treatable disabilities with excellent prospects for recovery when properly recognized, and • WHEREAS, serious mental illnesses such as schizophrenia and the major depressions are now known to be diseases of the brain and not caused by individual • weaknesses or poor family life, and WHEREAS, persons with mental illnesses and their families are stigmatized by the myths and prejudices surrounding mental illnesses and there thereby doubly victimized by the illnesses, and WHEREAS, individuals with mental illnesses and their families have begun to join self-help groups to combat the unfair stigma of the diseases, support greater investment in research, and advocate for an adequate continuum of care from hospital to community, NOW, THEREFORE, the City of San Jacinto does hereby proclaim the week of October 6 - 12, 1996 as MENTAL ILLNESS AWARENESS WEEK in the City of San Jacinto, as a way to reduce stigma and promote understanding of persons with mental illnesses and their families. mks Conner, Mayor • September 17, 1996 • AGENDA ITEM NO. 7• 3 CITY OF SAN JACINTO STAFF REPORT TO: Honorable Mayor and City Council Members, sitting as the Redevelopment Agency FROM: Brian McNabb, Director of Community Development via Dennis R. Halloway, City Manager DATE: September 17, 1996 SUBJECT: RELOCATION PLAN JORDAN/SHAVER PROJECT RECOMMENDATION Approve the Relocation Plan including revisions to Relocation Assistance Schedule for Tonya Ford BACKGROUND On May 7, 1996 the City Council held a Public Hearing on the required Relocation Plan for the Jordan/Shaver Street Project. This was required due to the displacement of two tenants. The Hearing was closed, but action was deferred until we received comment from the County of Riverside. While we are still awaiting comment on the plan as a whole, the County's main focus has been in interviewing the previous tenants and being sure they are adequately compensated for their dislocation pursuant to Federal regulations. At this time, the County has finalized the process for one of the tenants, Tonya Ford and has asked that we begin installment payments (the Feds won't allow a lump sum payment.) The previously submitted plan had budgeted $15,000.00 overall for Relocation, but estimated payments to Ms. Ford to be $2,010.00. The revised plan, based on the County's calculation is $4,376.70. Payment will be made monthly, for five months. The plan will need to be amended at least one other time, once the County determines • the amount of Relocation Assistance for Gloria Ortega. . . i TABLE OF CONTENTS SHAVER AND JORDAN PROJECT (PHASE I) Introduction Page SECTION I - Project Area Description A. Regional Location 2 B. Project Site 2 C. General Demographic and Housing Characteristics 2 SECTION II - Assessment of Relocation Needs A. Methodology 3 B. Field Survey Data 3 1. Owner-Occupants SECTION III - Availability of Replacement Housing Space A. Results of Resource Study 4 1. Properties for Rent 4 B. Related Issues 5 1. Concurrent Residential Displacement 5 2. Temporary Housing 5 SECTION IV - The Relocation Program A. Program Assurances. Standards and Objectives 5 B. Citizen Participation 6 C. Relocation Advisory Assistance 7 D. Relocation Benefit Categories 9 1. Residential Moving Expense Payments 9 2. Rental Differential Payment 10 E. General Information Concerning Payment of Relocation Benefits 10 F. Grievance Policy 12 G. Eviction Policy 12 H. Pro jected Dates of Displacement 13 Estimated Reloc ation o C sts 13 40 TABLES SECTION I San Jacinto Housing Summary Facts - 1990 Census EXHIBITS 1990 Census Data A HUD Annual Income Limitations B Short Supplemental Report C Residential Case Profile D Residential Informational Brochure E • • INTRODUCTION In 1993, the City of San Jacinto Redevelopment Ag ency gency commenced an aggressive housing program using a combination of the required 20% set-aside tax increment, bond proceeds secured by this tax increment, and HOME Investment in Affordable Housing (HOME) grants. The Agency board emphasis has been the creation of single family ownership opportunities for low-moderate income families. This Relocation Plan specifically addresses the project proposed at the Northeast corner of Jordan and Shaver Street. The site consists of fifteen (15) one-bedroom, one-bath detached apartment units. Five units face Jordan Avenue and 10 units are accessed from Shaver Street. The long range goal of the Redevelopment Agency is to either acquire all fifteen (15) units and convert them into seven or eight single family homes or work with the property owner to do so. Due to financial constraints the project has been divided into multiple phases. This plan addresses only Phase One which involves the acquisition and conversion of the five rental units on Jordan to three single family homes. There is no specific schedule for implementation of subsequent phases. Therefore, a separate relocation plan must be prepared in conjunction with future projects. A Relocation Plan is required by State Law when existing residents will be required to move as a result of the project, and by Federal Law if Federal funds are used for the project. Two of the units were occupied when negotiations were initiated. Therefore, relocation benefits must be extended to both households. The plan shall include the following: 1) a diagrammatic sketch of the project area; 2) projected dates of displacement; and 3) a written analysis of the aggregate relocation needs of all persons to be displaced and a detailed explanation as to how those needs are to be met. This plan has been prepared in accordance with the provisions of the California Health and Safety Code, Sections 33411 and 3341 1.1 ; and the California Relocation Assistance Law Government Code, Section 7260 et. seq. Additionally Federal Law as set forth in 24(CFR) Part 92 and 49 CFR Part 24. The Relocation Plan addresses the following: a. The steps and procedures that the Agency will follow to ensure a satisfactory and thorough relocation program (SECTION I); b. The needs and preferences of the residents in the redevelopment site (SECTION II); and 1 • C c. The issue of housing availability in the City of San Jacinto and surrounding areas (SECTION III). SECTION I - PROJECT DESCRIPTION A. THE REGIONAL LOCATION The City of San Jacinto is located in the County of Riverside approximately ninety- four (94) miles east of Los Angeles and ninety (90) miles north of San Diego. Regional access is provided by California Highway 74 (east/west) and California 79 (north/south). This is a fast growing, long established and well serviced area with churches, other social services and amenities including easy-access commercial services. There are approximately 700 acres in the city limits zoned for light industry. B. THE PROJECT SITE The specific redevelopment site is located at 783, 785, 787, 789, and 791 S. Jordan Avenue in the City of San Jacinto, California. C. GENERAL DEMOGRAPHIC & HOUSING CHARACTERISTICS According to the 1990 census data (See Exhibit "A") the population of the City of San Jacinto was 16,210. The ethnic mix was seventy-five percent (75%) White, two percent (2%) Native American, one percent (1%) Black, one percent (1%) Asian/Asian Pacific and twenty-one percent (21%) "Other." Overall, thirty-four percent (34%) can be considered of Hispanic origin. The reported housing mix is indicated in the table below: TABLE I San Jacinto Housing Summary Facts - 1990 Census Housing Summary Number (#): Percent (%): Total Housing Units 6,845 Total Single Family Units 3,062 44.7 • 2 ter- / ./‘. 41241, • .S i 1.1111111.1111111.1 p...i>.) .' ^ 40 •o „..4,.: .t. 4 ... ni Noir,/ • •• ,i 'o b 1 Lni.11 i[2_7 % , .7f it. = ° e 7 R n - •...›,.. 1, ,a.-.ac1111e ... [111 n 7 f (" . . f T z nn`..M-� • �1- -.t. 1••••••••••• 444 • 0 I: K --rp . 11--t- ,_ ,,_ , .... an.m.••.Iry ivi r ,-,,, ii; aeej j r--.r-- 1, ....r--tiL -.o. nri M. 1.7.. ...' 44 ---. Maas.ut._ l^'•7'•- n. L ; ;; • I i, r••- �L� � 1 ), .If n It...M r-t— ..e.--fL 46- nm J w••• •. •1 • L• •u-i.T i 1-nM)• - --. a -f-•• II 70. -.re r •� i ` } e •nsVfa w. •w /. bf.•• ro •11�1i ' J1 •S. Y Liesne � '•••• a\ M • C` Miiill ,. i [..4r-- 0.0.... . I ...., I. ...y: L C 1 ... 1 //. t A r ........ : ....•• .. . ,. V r,• ,, , r ,;40071;, ce • 1,1 _...,,,...-'--- s, F.-. "I I sear• I A y1, t •• I t .M. •• VV -.. - i L:___ z 571/ _ i 4 1 C@P•N • 40 it r c.., . R 1 . ,. . % 'M o • a. J ,!..,Tlimp .• % 1 r2, � 1`�� Z 4 nif • / / • 4 le. 7/15:j.f \ \ / r 'sE,4'3'S a • ,,,' r �, E- `b . 45 -IUD � .rsrtiv I K -i 4. �,� d,,.._ . r. , • u (----•__ it -.. i . 1..4. 0 : :.......• :LN; _ , > II . -1W-j.1::::4; �...=.- limm...... iI____ k t.,,,:e.....„ Y. IMMINEWIII\.6• ••7•=44 .p .....: V 1 1 ---;:i '; CD 01 1•\ i .z „. \ • 141V 1 .171-7'.; ■■ m IV y. ,_ ..„..4 i. ,NZ F.Lint,t` 7 Nat --it-f- lir/ U Ul A Z_ • i . . _ I K"••i:. . ® 1' . ......„. ..... 1 iD _ i m =a 1110 `•%•?~4 g r Total Households 6,022 100.0% Owner-Occupied: 4,045 67.1 % Renter-Occupied: 1,977 32.9% Average Persons Ptr Unit 2.65 Housing Summary Number (#): Median Home Value $90,400 Median Rent (per month) $ 385. SECTION II - ASSESSMENT OF RELOCATION NEEDS A. METHODOLOGY To obtain data necessary for the preparation of this plan, door-to-door interviews and resource surveys were conducted. Two households were interviewed, as the other three units were vacant. B. FIELD SURVEY DATA There were two (2) residential displacees in the project area; both of these were tenants. Of the two households, a total of two adults and one dependent (children) were identified. None of the residential occupants identified themselves as seniors, (sixty-two (62) years or older) and there were no persons considered handicapped or disabled. The overall ethnic mix among households in the project area is as follows: Hispanic - 50%; and Black - 50 %. Based upon the reported income information and HUD standards, both of the households are in the "low" to "very low" income category. The term "lower" to "very-low" income is generally described in one or more of the following ways: (1) A person who makes less than 80 percent of the recognized median income in the commur .y; (See HUD Annual Income Limitations Exhibit "B") (2) A person on a fixed income, especially if on disability, Supplemental Security Income, Social Security, public welfare, unemployment, general relief or some retirement pensions; and/or (3) A person who pays in excess of 30 percent of his/her gross income for shelter. Exhibit"C"- Short Supplemental Report for Residential Cases provides a complete summary on case by case basis of information collected in the interview process. Those who would be displaced by the proposed development fall into the following relocation assistance category: 3 1. Residential Tenants • There are two (2) tenants in the project site. These tenants occupy one bedroom, 1 bathroom apartments of approximately 420 sq. ft. There is one dependent who is of school age and attends local public schools. Neither of the household can be considered overcrowded. At this time, the tenant displacees appear to be: (1) financially capable of renting similar housing, however both tenants will be paying more than 30% of their gross monthly income for rent and utilities; (2) eligible for a replacement housing payment; and (3) plan to occupy a comparable replacement unit within one (1) year of displacement. Both have indicated a desire to relocate within the tenant's immediate area in City of San Jacinto Valley. A. RESULTS OF RESOURCE STUDY It is the responsibility of the Agency to demonstrate the availability of comparable, affordable, decent, safe and sanitary housing prior to the displacement of residential occupants. Replacement housing was researched using the following • resources: • Local newspapers which serve the City of San Jacinto such as the Press- Enterprise and Hemet News, or other weekly publications for this area; » Multiple listing services; Periodic automobile surveys in the general area; and • Contacts with property management companies and local realtors. 1. Properties for Rent At the time of the interview, both tenants had relocated to replacement rental units in the immediate area. One chose to move to another apartment on the site. The second chose to move from the site. In the immediate area surrounding San Jacinto's open market, 13 similar sized dwellings were identified. There should be no problem in relocating these tenants. See Table I below. • 4 TABLE I Residential For Rent Housing Matrix - San Jacinto/Hemet Area SIZE UNITS AVAILABLE RANGE AVERAGE 1 BR 13 identified $275/445 $343 B. RELATED ISSUES 1. Concurrent Residential Displacement The concept of concurrent displacement should be addressed when analyzing available replacement housing. It must be shown that the community can absorb into existing residential resources, all potential displacees in the project, as well as those in other projects which may be occurring at the same time, or if proposed to develop during the current project activity. This was not applicable for this project. 2. Temporary Housing It is not expected that any temporary housing will be necessary to meet occupant needs in this project. A substantial supply of comparable replacement dwellings exists. However, should replacement housing units not be found in a timely manner and a temporary move becomes necessary, the Agency will approve the provision of such housing. Any such temporary housing will be inspected before a move is allowed and must meet normal standards for decent, safe, and sanitary housing. Any displacee required to move temporarily will continue to be entitled to relocation benefits for a move to permanent housing. Relocation staff will provide ongoing assistance until a permanent location is found. Temporary housing was not necessary for this project. A. PROGRAM ASSURANCES, STANDARDS AND OBJECTIVES The relocation program to be implemented by the Agency will conform with the standards and provisions of California Health and Safety Code Sections 33411 and 33411.1 Government Code and Section 7260 et seq. Pursuant to applicable guidelines, program objectives will be as follows: 5 • r ( T • » To fully inform eligible project area occupants of the nature of and procedures for 11111 obtaining relocation assistance and benefits. • To determine the needs of each residential displacee eligible for assistance. • To provide an adequate number or referrals to comparable, decent, safe and sanitary housing units within a reasonable time prior to displacement and assure that no residential displacee will be required to move without a minimum of 90 days written notice to vacate. » To provide current and continuously updated information concerning both replacement housing opportunities. To provide whatever assistance is required to ensure that the relocation process does not result in different or separate treatment on account of race, color, religion, national origin, sex, marital status or other arbitrary circumstances. » To supply information concerning federal and state housing programs and other governmental programs providing assistance to displaced persons. To assist each eligible person to complete applications for payment and benefits. » To make relocation benefit payment in accordance with State guidelines, including the provisions of the Last Resort Housing sections where applicable. • To inform all persons subject to displacement of the Agency's policies with regard to eviction and property management. To establish and maintain a formal grievance procedure for use by displaced persons seeking administrative review of Agency decisions with respect to relocation assistance. Federal regulations as not in 24 CFR Part 92 and 49 CFR Part 24 mirror the State regulations, except in the exact application of benefits. This difference will be described in Section D below. B. CITIZEN PARTICIPATION Section 6012 (Citizen Participation) of the California Administrative Code, Title 25, Chapter 6, is and will be adhered to in both the spirit and letter of the law. At the very least, the Agency has guaranteed the following: • 6 1. A timely and full access to all documents relevant to the relocation program; 2. The provision of technical assistance necessaryto interpret p elements of the relocation plan and other pertinent materials; and 3. Copies of this plan shall be submitted for review to the City of San Jacinto thirty (30) days prior to final approval by the San Jacinto City Council. a. The right to submit written or oral comments and objections, including the right to submit written comments on the relocation plan and to have these comments attached to the plan when it is forwarded to the San Jacinto City Council for final approval. b. A general notice of this plan shall be distributed to all displacees of this project. This plan is available for circulation for information and review by interested citizen groups, state and county agencies, all persons affected by the public at large. c. Upon receipt of public comments, the Plan will be reviewed to insure that it is feasible, complies with applicable environmental standards, and is compatible with the City General Plan and Housing Element. d. Upon completion of all reviews, the Plan will be presented for adoption before the San Jacinto City Council. e. If necessary for timely implementation of the Plan or execution of the Project, the City of San Jacinto may shorten the time allowed for review and modifications. A meeting of the Project Area Committee (PAC), consisting of residents and business owners from within the boundaries of the redevelopment area was convened on for the purpose of reviewing this relocation plan. Action C. RELOCATION ADVISORY ASSISTANCE As a function of the overall relocation assistance program, technical and advisory assistance will be provided to all residential displacees. The following specific activities will occur: 7 • r C ; 1. Each household affected by the project will be personally interviewed to gather information appropriate to determine needs and preferences with • regard to the replacement of existing accommodations and facilities. Unless an occupant is unavailable or refuses contact, interviews will be performed within fifteen days of the initiation of negotiations which is defined as the date of the presentation of the first written offer to purchase. Inquiries made of residential occupants by relocation personnel will cover the following areas: family size, ethnic background, age and health considerations, employment status, family income, transportation needs, and locational preferences related to replacement housing. (See Exhibit"D" - Residential Case Profile). 2. Printed "Informational Brochures" will be provided to all displaced persons. Signed acknowledgements will be obtained to verify receipt of this material. (See Exhibit "E".) 3. Appropriate replacement housing referrals will be made to residential displacees on a timely basis. Field surveys will be conducted in order to identify available housing resources. Every effort will be made to find comparable replacement housing units which are reasonably accessible to currently utilized medical facilities, places of employment, shopping areas and public transportation. • 4. Transportation will be provided, if necessary, to any displaced occupant to inspect replacement sites within the local area. Specific assistance may also be provided to senior citizens in finding housing near friends, relatives, medical facilities and convenient transportation. 5. Assistance will be offered to all displacees in connection with arrangements for the purchase of real property, the completion of applications for replacement housing, the filing of claim forms to request relocation benefits from the Agency and to obtain services from other public agencies. In working with residential displacees, special assistance in the form of referrals to governmental and social service agencies will be made, if needed. Referral agencies may include: 1. Social Security Administration 2. The County of Riverside Housing Authority 3. Employment Development Department 4. Riverside County Department of Social Services • 8 D. RELOCATION BENEFIT CATEGORIES Relocation benefits will be provided in accordance with the California a Relocation Assistance Law (Government Code, Section 7260 et. seq),. and the Uniform Relocation Act (URA). Benefits will be paid to eligible displaced persons in the project area upon submission of required claim forms and documentation in accordance with Agency approved procedures. The State and URA are identical as to assistance with the exception that State law requires monthly rental assistance if there is an increase in rent at the new location for 60 months, regardless of whether the tenant is overpaying. The Federal URA requires monthly rental assistance payments for the new location if the tenant is paying more than 30% of gross income for rent and utilities. Assistance is to last 42 months. The Federal rules will prevail. The following information concerns the relocation assistance categories and payments provided for in State guidelines as they apply to circumstances in the project area. 1. Residential Movinq Expense Payments All displaced territory will be eligible to receive a payment for moving expenses except as noted. Moving expenses payments will be made based upon a fixed schedule or according to the cost of professional services. a). Fixed Payment - A fixed payment for moving expenses is based upon a room count in the occupied dwelling. The current fixed moving allowance schedule is presented below. Unfumished # of Rooms Allowance 1 450.00 2 600.00 3 750.00 4 850.00 9 • # of Rooms Allowance • 5 1,050.00 6 1 ,250.00 7 1,450.00 8 1 ,600.00 @ Additional Room +150.00 Furnished First Room 300.00 @ Additional Room +50.00 b). Actual Cost (Professional Move) - If the displacee elects to have a licensed professional mover perform the move, the actual cost of the moving services will be compensated for by the Agency either in the form of a direct payment to the mover or as reimbursement to the displacee. Transportation costs are limited to a distance of 50 miles. 2. RENTAL DIFFERENTIAL PAYMENT A rental differential payment is paid to tenants who rent a decent, safe, and sanitary replacement dwelling unit. • The payment will be equal to the differential, if any, between the cost of renting a replacement dwelling functionally comparable to the tenants former dwelling and the rental rate of the fomer dwelling. Additionally, URA regulations require a payment for 42 months, if rent and utilities exceed 30% of gross income. The maximum amount of differential payment is $5,250 under State law. There is no maximum under Federal law. The Agency must certify that the new rental unit is decent, safe, and sanitary. E. GENERAL INFORMATION CONCERNING PAYMENT OF RELOCATION BENEFITS By State law, the payment of relocation benefits must be made in a timely and orderly manner. Claims and supporting documentation for relocation benefits must be filed with the Agency within eighteen (18) months from: The date the claimant moves from the acquired property; -or- )) The date on which final payment for the acquisition of real property is made, whichever is later. • 10 The procedure for the preparation and filing of claims and the processing and delivery of payments will be as follows: 1. Claimant(s) will provide all necessary documentation to substantiate eligibility for assistance. 2. Assistance amounts will be determined and required claim forms prepared by relocation staff in consultation with claimant(s). 3. Original signed claims supported by appropriate documentation and a Relocation staff recommendation will be submitted to the Director of Community Development. 4. The Director of Community Development or a designee will review and approve claims for payment. 5. Agency warrants will be prepared and issued to Relocation staff for distribution. 6. Payments will be delivered personally by Relocation staff unless circumstances dictate otherwise. When payments can not be personally delivered they will be sent by certified mail. 7. Receipts of payment will be obtained by Relocation staff and maintained in . the case file. Note: a) Unless otherwise instructed by the Agency, Relocation staff will not deliver final payments until the project area premises of the claimant(s) have been completely vacated. b) Before issuance of final payments actual residency at new quarters must be verified. c) The Agency will provide advance payments to assist displacees in securing replacement housing units. Requests for advance payments will be expeditiously processed to help avoid the loss of desirable and appropriate replacement housing. Ask- 11 F. GRIEVANCE POLICY • The Agency's grievance policy will follow the standards described in Article 5 Section 6150 et seq. of the State guidelines. Briefly stated, displacees will have the right to ask for administrative review when they believe themselves aggrieved by a determination as to eligibility, the amount of payment, the failure to provide comparable replacement housing referrals or the Agency's property management practices. Any person aggrieved by a determination as to eligibility for, or the amount of, any payment referred to in this plan may have his grievance reviewed by the Director of Community Development. Any person desiring a review of a determination shall submit his grievance, together with any information he believes relevant, in writing, to the Director of Community Development and request such review. Any person dissatisfied with the review of his grievance by the Director of Community Development may within 10 days after the giving by him, of notice of his decision, appeal to the City Council. Any person desiring to appeal such a determination shall submit the same in writing, together with any information he believes relevant to the Agency. Any appeals of a determination of the Director of Community Development shall be made by delivering them or mailing them to: City of San Jacinto, 201 East • Main Street, San Jacinto, Ca 92583. The determination of the Director of Community Development shall be final and conclusive in the absence of a timely appeal. The determination of the City Council shall be final and conclusive. G. EVICTION POLICY A. Under State guidelines eviction is permissible only as a last resort. It in no way affects the eligibility of evicted displaced persons for relocation payments. Relocation records must be documented to reflect the specific circumstances surrounding the eviction. B. Eviction shall be undertaken only for one or more of the following reasons: 1. Failure to pay rent, except in those cases where the failure to pay is due to the lessor's failure to keep the premises in habitable condition, is the result of harassment or retaliatory action or is the result of discontinuation or substantial interruption of services. 2. Performance of a dangerous, illegal act in the unit. • 12 3. Material breach of the rental agreement and failure to correct breach ;, within 30 days of notice. 4. Maintenance of a nuisance and failure to abate within a reasonable time following notice. 5. Refusal to accept one of a reasonable number of offers of replacement dwellings. 6. The eviction is required by State or local law and cannot be prevented by reasonable efforts on the part of the public entity. 7. Failure to vacate in accordance with an agreement with the public entity. 8. Failure to obey a court order authorizing the public entity to take possession. H. PROJECTED DATES OF DISPLACEMENT Due to the critical timing of this Project, the tenants moved at the request of the previous owner prior to close of escrow. Therefore, the benefits described in this plan are being applied retrospectively. ESTIMATED RELOCATION COSTS The City of San Jacinto Redevelopment Agency has secured funds through a HOME Grant for the implementation and completion of this project to purchase this property and is using Redevelopment tax increment to rehabilitate these units. In 1993, the Agency sold tax allocation bonds to assist in developing housing projects. These bonds proceecs will be used to provide relocation assistance. The budget estimate for relocation assistance for this project is $15,000. If the project goes forward and additional funds are needed to meet relocation assistance obligations unforeseen in the budget preparation process, the Agency will provide the additional. necessary funds. 13 • SCHEDULE OF ESTIMATED RELOCATION COSTS • 1. Moving Expenses Cost Estimate a. 2 Households (3 rooms @ $750. - Unfurnished) $1,500.00 2. Replacement Housing Payments a. 1 tenant @ $55./mo for 42 moths $ 2,310.00 b. 1 tenant @ $86.35/mo for 42 months $ 3,626.70 4. Total Project Estimate: $ 7,336.70 SAY: $15,000.00 • 14 EXHIBIT "A" 1990 CENSUS DATA 1 1 1 I • l •. ....... . • . •• . __ RIVERSIDE COUNTY : San' Jacinto - 1 I .- • • 4knographics & General Information Municipal Finance cio-economic Masai year wading Juno f„el 201 East Main St. Address: Characteristics P.O. Box 48a.92583 REVENUES I (teem t..a US Ga.w meet as mated) Telephone: 714.654.7337 Total._..—....•-. „._,„__••58,135,367 Elevation: 1,567 ft. Taxes----..--.--__----»�»» ,»3,212,465 I. POPULATION— Land Area (sq. miles): 10.6 Special benefits 1970 Population density, 4,383 assessment.,__.,,,•»-___„ 121.824 1980 7.098 (persons per sq. mile): 1,529.2 Licenses &permits ,•_,•„_.844,661 1990 _ 16 210 Incorporated: April 20, 1888 Fines&forfeitures __144,411 Type of government:IGeneral law aw Revenue from use of Male money&property.,,_,_„,,,••••_•••,••419,972 7,848 Intergovernmental-_.,_•,••,---•••••_•••••••884,020 Female 8.362 Voters & Current service charge....._.........2.136.270 I AACE L HISPANIC ORIGIN Other revenues ...-371,744 Government Officials Other financing sources.._..__.._, 0 race: White 12 099 REGISTERED VOTERS EXPENDITURES Black 793 Total, October, 1991..._.....___....._6,480 Total ..,,.-56,120,200 INative American 342 Democrats 2.927 General government •-,.309,404 Asian 150 Republicans .--.2,974 Public safety ...,.3,408,462 Pacific Islander 6 LOCAL OFFICIALS Transportation ..._,�704,253 Other 3.420 Community development .481,808 Hispanic origin: Mayor: Francis Boykin Health ,•-..153,347 ITotal 5,455 Mgr/Admstr: Pamela Easter Culture & Leisure .,., �197,183 Mexican 4,862 Clerk: Maurice Amster Public utilities .885.743 Puerto Rican 47 Treasurer: Ken Leahy Other Cuban 3 Attorney: James Cox »"0 IOther Hispanic 543 LEGISLATIVE DISTRICTS School System AGE (se.appendix A for name.) Under 5 years 7,505 Congressional: 37th (school y.o'„e•issf except as noted) 5-17 years 3,098 State Senatorial: 36th &37th SCHOOL DISTRICT I1" t years 8,094 State Assembly: 73rd San Jacinto Unified r over 3,513 Superintendent: eanIan age 33.4 years Sandra L. Shackelford age 33.4 years SEHOLDS Public Safety Address: 600 E. Main I Total San Jacinto,92383-4398 6,022 POLICE Telephone: 714-654-2785 With persons under 18 2,106 Chief: Joseph Kozma Grade plan: K-12 Average persons per household 2.65 Sworn officers, 1990 Y9 Enrollment 3,736 Family households 4,209 Total crimes, 1990 1,253 High school graduates, 1990.,_....,,,._132 ' Average persons per family 3.20 Total violent crimes, 1990 217 Full time teachers 147.6 INCOME & POVERTY FIRE Pupil/teacher ratio 25.3 Per capita income, 1980 55,055 Average teacher salary, 1988 $31,373 Per capita income, 1980 (est.) 67,68755 Chief: Ross Chadwick Per pupil expenditure, 1990 53,287.64 Firefighters: M/Vol. District average CAP reading scores 1990. grade 8: score Y18 Housing & Public Libra percentile �,. „_.20 Construction ry District average SAT scores Name &Address: 1991, grade 12: HOUSING UNITS, 1990 Served by County Library verbal...._ _.... ..._. _402 Total ....... N/A ..................N/A OTHER SCHOOL DISTRICTS FOR THIS CITY Single family units 3,062 Owner occupied unitsI 4,045 Director: N/A (sr appendix a for Information on these districts) occupied units 1,977 Telephone: None Median value, Number volumes owned, 1990.._... ....N/A single family home $90,400 Number branches N/A Median rent..........--- ,_-,_ $385 INEW PRIVATELY OWNED» HOUSING UNITS AUTHORIZED BY BUILDING PERMIT 1988 298 1989 » 519 1990 __......»...__.». 737 le p i . I I I INV 1 EXHIBIT "B" 1 HUD ANNUAL INCOME LIMITATIONS 411 1 1 1 I 1 I 1 l 1 I I ., - I H.U.D. ANNUAL INCOME LIMITATIONS I . The following figures are approved by the U. S. Department of Housing and I Urban Development (H.U.D.) for use in the County of Riverside to define and determine housing eligibility by income level. I IMedian Moderate Lower Very Low Family Annual Annual Annual Annual Size Income Income Income Income 1 Person 28,750 34,500 23,000 14,400 I2 Persons 32,900 39,450 26,300 16,450 I3 Persons 37,000 44,350 29,600 18,500 4 Persons 41 ,100 49,300 32,900 20,550 Iift 5 Persons 44,400 53,250 35,500 22,200 IP 6 Persons 47,700 57,200 38,150 23,850 I7 Persons 50,950 61 ,150 40,750 25,500 I8 Persons 54,250 65, 100 43,400 27,150 Figures are per the Department of Housing and Community Development, IDivision of Housing Policy Development, Riverside County, May 1993. I I • I I 0 1. f I` I I. I. I EXHIBIT "C" SHORT SUPPLEMENTAL REPORT I I I I I I 1 I • I • PROJECT SHAVER/JORDAN - PHASE I • Case Dwelling Type Adults/Children Ethnicity Family Income 1-96 Tenant/Apartment 1/0 Black $1,200.00 2-96 Tenant/Apartment 1/1 Hispanic $1,000.00 Handicap Elderly Bedroom Furnished Monthly Utilities Now/Need Rent Gas/Electric/Water No No 1/1 No 325. Owner/Tenant/Owner No No 1/1 No 350. Owner/Tenant/Owner • 1 ip21 i I I I I EXHIBIT "D" THE SAN JACINTO OUTLOOK 1 1111 I I I I I I I • 1 I • PACIFIC REL. ;ATION CONSULTANTS - RESIDE. PAL CASE PROFILE CITY PROJECT PARCEL CASE' / Case ID: - - - Agency: I . Consultant Project: OP Claimant(s): Site owner: PROJECT SITE DATA REPLACEMENT SITE DATA IStreet Street: City,ZIP: City,ZIP: I Work: ( ) - Phone: ( ) - Home: ( ) OCCUPANCY STATUS: Monthly payment:$ OCCUPANCY STATUS: Monthly payment 6 _Rent _Rent Lease UTILITIES PAID BY(circle ow.): _Lease UTILITIES PAID UT(circle ewe): - Mortg. GAS: Tenant Owner _Mortg. GAS: Tenant Owner - -Own Vacant • ELECTRIC Tenant Owner —Own ELECTRIC Tenant Owner WATER Tenant Owner Vacant WATER: Tenant Owner 1 NAME GENDER AGE MONTHLY INCOME NOTES(.wrl.ewschools.u.w nU.,leh. .. .r. . .w.eta) M F I 2 M F •. M F 3 4 M F M F. 6 M F 11110 7 M F 8 M F PROJECT SITE DWELLING TYPE. PRIMARY LANGUAGE ETHNICITY: MAJOR EVENTS I _Single Family Residence _English _White Site move-in: / / Apartment _Spanish _Hispanic First offer. / / I -Condominium/Townhouse _Other =Black Initial Interview: / / Mobile Home Asian Notice of eligibility: / / Hotel/Motel _Other Escrow opened: / / ISpecial improvements: Escrow dosed: / / Area/unit preference: 90-day notice: / / Relocate from community?: YES NO Bedrooms needed: Initial referrals: / / IFurnished?: YES NO Total room count Abandonment / / Handicapped?: YES NO Social Security#: Repi.site move-in: / / IOn housing assistance?: YES NO Replacem.site inspection / / Case dosed: / / AREA/LOA4N BEDROOMS LIVING AREALOT SIZE PRICE "LOAN AMOUNT' %RATE TERM Project Site: IReplacement Notes: 10 .. .,.. . .:..: :.::. : . • " , ...,. , 1 tcIV1TtlM I.el.ecol Ne�ecw CasoNteew . Itkruit jtuarii.on IEXHIBIT "E" RESIDENTIAL CASE PROFILE o • • F ! ó RESIDENTIAL INFORMATIONAL BROCHURE The Building in which you now live is in an area to be improved by the City of San Jacinto. As the redevelopment schedule proceeds, it will be necessary for you to move from your dwelling. You will be notified in a timely manner as to the date by which you are to move. This information will be helpful to you in determining your eligibility and the amount of your relocation benefits. We suggest you save it for reference. A map of the redevelopment area follows. PLEASE DO NOT MOVE PREMATURELY. THIS IS NOT A NOTICE TO VACATE YOUR DWELLING. If you desire to move sooner than required, you should contact the Director of Community Development so you will not jeopardize any potential benefits. This is a general information brochure only and is not intended to give a detailed description of either the law or regulations pertaining to the Redevelopment Agency's relocation assistance. The Redevelopment Agency has two programs to aid individuals and families who must relocate because of proposed Redevelopment Agency acquisition projects. These are: The Relocation Advisory Assistance Program which is to aid you in locating a suitable replacement property; and The Relocation Payments Program which is to reimburse you for the costs involved in relocating. Both programs are briefly described in this brochure so that you may know the benefits which you may be entitled to receive and how they are obtained. RELOCATION ADVISORY ASSISTANCE When the Redevelopment Agency offers to purchase the property you occupy, it has a clear legal and moral obligation to assist you in finding replacement housing which is decent, safe and sanitary; adequate in size; within your ability-to-pay; and in a suitable location. The relocation staff will assist you in finding a suitable replacement site and will provide you with referral listings. The staff assists in preparing all request for payment claims. • E G RELOCATION PAYMENTS PROGRAM The Relocation Payments Program helps pay your expenses when you are displaced p by a Redevelopment Agency project. There are different kinds of payments involved. They include: 1. Moving Expenses All owners and tenants displaced by the project will be paid for moving their personal, movable property. Each displacee has the choice of either receiving a Fixed Moving Payment or having an Actual Moving Payment, where a professional moving company provides the cartage. 2. Replacement Housing Differential Long-term owner-occupants of homes may qualify to receive a payment over and above what the Redevelopment Agency paid them. The long-term owner-occupants may also qualify for payment for some of the incidental expenses they have in buying their new home. Also, they may qualify for a payment to cover the increased interest cost, if any, they are required to pay for financing a replacement home. 3. Rental Differential Tenants and owner-occupants unable to rent suitable housing at price levels equal to the actual or market rent on the property purchased by the Redevelopment Agency may qualify to receive payments to help them with the higher rent. 5. Down payments Tenants and "short-term" owners may qualify for a down payment to help purchase a replacement home. Moving expense and supplemental payments are not considered as income for the purpose of personal income tax laws. These payments are not considered income or resources to recipients of public assistance. Two types of payments are available; a Fixed Moving Payment or reimbursement for Actual Moving Expenses. 1. Fixed Movinq Payment A Moving Expense and Dislocation Allowance is paid to each claimant choosingthe Fixed d Moving Payment. 1111 If the landlord owns the furniture and you furnish none, or only a small amount of your household equipment, payment will be as follows: First Room $300.00 Each Room After that $ 50.00 If you own the furniture, the room count is as follows: 1 Room $450.00 2 Rooms $600.00 3 Rooms $750.00 4 Rooms $850.00 5 Rooms $1050.00 6 Rooms $1250.00 7 Rooms $1450.00 8 Rooms $1600.00 @ Additional Room $150.00 If you choose the Fixed Moving Payment, you must arrange for your own move. I,. 2. Actual Moving Expenses • If you do not select the "Room Count" method of payment, then you may be paid your actual reasonable moving expenses. You must receive prior approval before moving and have paid, receipted and itemized bills from the moving company performing the move. If you choose the "Actual Expense" method, you do not get the Fixed Moving Expense and Dislocation Allowance mentioned above. DIFFERENTIAL PAYMENTS Certain residential property owners or tenants may qualify for housing differential payments in addition to moving expenses. There are two kinds of payments: 1. A replacement housing differential payment is paid to eligible homeowners who purchase a decent, safe and sanitary replacement home. The payment is the difference, if any, between the price the Redevelopment Agency paid for the home and the average selling price of a functionally comparable dwelling or the price you actually spend to buy a replacement residence, whichever is less. 2. A rental differential payment is paid to home-owners or tenants who rent a decent, safe and sanitary replacement home, duplex or apartment unit. • F The payment will be equal to the difference, if any, between the cost of renting a replacement dwelling functionally comparable to your former dwelling and the rental rate of the former dwelling. PLEASE NOTE: The Redevelopment Agency is required to certify that the dwelling you buy or rent, and occupy, is decent, safe and sanitary in order for you to qualify for the differential payments. At your request, the relocation representative will inspect any dwelling you may wish to purchase or rent to determine whether it qualifies as decent, safe and sanitary. OWNER-OCCUPANT FOR 180 CONSECUTIVE DAYS OR MORE PRIOR TO START OF NEGOTIATIONS WHO PURCHASES A REPLACEMENT DWELLING If you are a displaced owner-occupancy of a dwelling, you may receive additional payments up to, but not exceeding, $22,500. These payments may include: 1) the additional cost to purchase replacement housing; 2) compensation for the owner for the loss of favorable financing on his existing Deed of Trust; and 3) reimbursement to the owner for some of the incidental expenses related to his purchase of a replacement dwelling. You are eligible for such payments if you were: 1) in occupancy at the time the first contact was made by the Redevelopment Agency; 2) such occupancy has been for at least 180 consecutive days immediately prior to the initiation of negotiations for the parcel 3) the property was purchased from you by the Redevelopment Agency; and 4) you purchase, and occupy, a decent, safe and sanitary dwelling within one year after you receive final payment for your property from the Redevelopment Agency or within one year from the date on which you move, whichever is later. The Replacement Housing Differential Payment is the amount which when added to the amount for which the Redevelopment Agency purchased the property equals the actual cost, which you are required to pay for a decent, safe and sanitary dwelling; or, the amount determined by the Redevelopment Agency as necessary to purchase a comparable replacement dwelling, whichever is less. The relocation representative will inform you of the amount necessary to purchase a comparable replacement dwelling if you were to move immediately. If the interest rate (percentage) is higher for the loan on your replacement dwelling than it was for the loan on the dwelling which the Redevelopment Agency purchased, you may be eligible for a payment to compensate you for this increased cost. • F-. If you purchase a dwelling to replace the dwelling which the Redevelopment Agency purchase, you may be eligible to be reimbursed for some of the actual incidental purchase costs which you incurred, if they normally are paid by the buyer. This type of cost could include legal fees, preparation of conveyance documents, notary fees, surveys, preparing drawings or plats, recording charges, a lender's or FHA or VA appraisal fee, certification of structural soundness or application fee. In addition, payment could include the cost of a credit report, portion of the escrow agent's fee, State real restate transfer tax and sales tax or transfer taxes. Some examples of charges which would not usually be eligible for reimbursement would include debt service or loan origination charges, and the pro-ration of property taxes. Under no circumstances may the combination of the housing differential, the interest differential and the incidental payments exceed $22,500. OWNER-OCCUPANT FOR 180 CONSECUTIVE DAYS WHO RENTS A REPLACEMENT DWELLING If you are an owner-occupant eligible for a replacement housing payment as described in the previous section, and elect to rent a replacement dwelling, you may be eligible for a rental differential payment not to exceed $5,250. • This payment is determined by subtracting from the amount necessary to rent a comparable replacement dwelling for the next four years, and amount equal to 48 times the economic rent of the Redevelopment Agency acquired dwelling. This amount, however, may not exceed the amount of the payment for the additional cost to purchase replacement housing as previously explained. OWNER-OCCUPANTS FOR LESS THAN 180 DAYS (BUT NOT LESS THAN 90 DAYS) PRIOR TO START OF NEGOTIATIONS WHO PURCHASE A REPLACEMENT DWELLING If you are a displaced owner-occupant who has owned and occupied the dwelling for less than 180 consecutive days, but not less than 90 consecutive days prior to the start of negotiations, you may receive a payment not to exceed $5,250.00 to enable you to make a downpayment on the purchase of a replacement dwelling and to reimburse you for some of the actual incidental expenses. • ( The owner-occupant must: 1) be in occupancy at the initiation of negotiations; 2) such occupancy must be for less than 180 days but not less than 90 days immediately prior • to the initiation of negotiations for the parcel; 3) the property must be acquired by the Redevelopment Agency; and 4) the owner-occupant must purchase and occupy a decent, safe and sanitary dwelling within one year after he receives final payment for the property by the Redevelopment Agency or within one year from the date on which he moves, whichever is later. The amount of the downpayment shall be determined by the Redevelopment Agency as the amount required as a downpayment on a comparable property if such property was financed with a conventional loan. Consult the relocation representative as to the determination of this amount. OWNER-OCCUPANT FOR LESS THAN 180 DAYS (BUT NOT LESS THAN 90 DAYS) WHO RENTS A REPLACEMENT DWELLING If you are a displace owner-occupant and are in occupancy at the initiation of negotiations and have been in occupancy for at least 90 consecutive days but less than 180 days immediately prior to the date of initiation of negotiations and your property is acquired by the Redevelopment Agency and you rent and occupy a decent, safe and sanitary replacement dwelling within one year after the property is acquired or after you move (whichever is later), you will be eligible for a rental replacement housing payment not to 46: exceed $5,250. This shall b payment e determined by subtracting from the amount necessary to rent a comparable replacement dwelling for the next four years, 48 times the economic rent as established by the Redevelopment Agency. In no event may the total payment exceed $5,250. TENANT-OCCUPANTS FOR NOT LESS THAN 90 DAYS PRIOR TO THE START OF NEGOTIATIONS WHO PURCHASE A REPLACEMENT DWELLING If you are a displaced tenant and elect to purchase a replacement dwelling, you may be eligible to receive a payment not to exceed $5,250 to enable you to make a downpayment on the purchase of a replacement dwelling. You must be in occupancy for at least 90 consecutive days immediately prior to the date of written notice to the owner of the property that the Redevelopment Agency intends to purchase; the property must be acquired by the Redevelopment Agency; and you must purchase and occupy a decent, safe and sanitary replacement dwelling within one year after the property is acquired. . - TENANT-OCCUPANT FOR NOT LESS THAN 90 DAYS PRIOR TO sSTART OF NEGOTIATIONS WHO RENTS A REPLACEMENT DWELLING If you are a displaced tenant and rent a replacement dwelling, you may be eligible to receive a rental differential payment up to $5,250. The payment is based on the difference between the rent you paid the landlord and the rent you must pay for a comparable replacement dwelling. This difference is then multiplied by 48 months, as the payment is figured on a four-year period, as provided by law. However, if the mount of rent you have been paying exceeds 25 percent of your gross monthly income, your payment will be based on the difference between your ability-to-pay (25 percent of gross monthly income) and the rent a comparable replacement dwelling. If the differential payment is more than $5,250, you will receive $5,250 maximum, paid in a lump sum. If you elect to move into subsidized housing, please contact your relocation representative before moving for details on how this may affect your payment' APPEALS Any person who believes himself aggrieved by a determination as to eligibility, the amount of payment, or the failure of the Redevelopment Agency to provide assistance, may have his claim reviewed or reconsidered in accordance with the established appeals • procedure. Complete details on appeals procedures are available upon request from the Redevelopment Agency. FILING OF CLAIMS All claims for relocation payments must be submitted within eighteen (18) months of the date on which you receive final payment for your property, or the date on which you move, whichever is later. ADDITIONAL INFORMATION If you have any questions which have not been adequately answered in this informational brochure, please contact your relocation representative. • 1. • PROJECT SHAVER/JORDAN - PHASE I 40:, Case Dwelling Type Adults/Children Ethnicity Family Income 1-96 Tenant/Apartment 1/0 Black $1,200.00 2-96 Tenant/Apartment 1/1 Hispanic $1,000.00 Handicap Elderly Bedroom Furnished Monthly Utilities Now/Need Rent Gas/Electric/Water No No 1/1 No 325. Owner/Tenant/Owner No No 1/1 No 350. Owner/Tenant/Owner o ....___ __ . _______ ‘ _ _ ._ ____ _._._____;„. „u _ . --- . . 6, 0 it; • ._.. • AGENDA NO. 5.1 STAFF REPORT DATE: September 17. 1996 TO: Honorable Mayor and City Council FROM: Pamela L. Lee. City Clerk SUBJECT: Minutes Special Study Session August 20, 1996 RECOMMENDATION: Acting in the capacity as the City Council, approve the minutes of the Special Study Session of August 20, 1996, as presented. • ry0i VdU Other Denied Cont�rued Date • Tabled Amended V Informational Withdrawn Withdrawn • MINUTES SPECIAL STUDYYSESSION SAN JACINTO CITY COUNCIL AND THE CITY COUNCIL SITTING AS THE REDEVELOPMENT AGENCY AND INDUSTRIAL DEVELOPMENT AUTHORITY AND THE SAN JACINTO FINANCING AUTHORITY AUGUST 20, 1996 1.0 CALL TO ORDER The Special Study Session of the San Jacinto City Council was called to order at 5:15 P.M. by Mayor Conner in the Community Center, 625 S. Pico Street, San Jacinto, California. Present: Councilmembers Cornett, Smedley, Williams and Mayor Conner Absent: Councilmember Solorio 2.0 SPECIAL PRESENTATIONS None 3.0 PUBLIC COMMENTS None 4.0 REDEVELOPMENT AGENCY None • 5.0 CONSENT CALENDAR - CITY COUNCIL/REDEVELOPMENT AGENCY None 6.0 PUBLIC HEARINGS None 7.0 CITY DEPARTMENTS None 8.0 MAYOR/COUNCILMEMBER REPORTS/DISCUSSIONS 8.1 Land Use and Planning Community Development Director McNabb made a presentation on the planning laws and had planned to request the City Attorney to cover issues related to the findings of fact and challenges. Noted that the state law provided the guidance on planning and land use regulations but it was up to the City to adopt a policy statement related to the various aspects of planning and land use, in the form of the General Plan. The General Plan contained specific elements which were mandatory to consider, and included such things as land use, circulation, housing, noise, public resources and safety. The housing element was basically a policy on how the City would provide opportunities for all spectrums of the population, from low to high income, while the circulation element was needed in support of land uses. Safety dealt with issues related to earthquake faults and hazards, and public resources was for mining and utilities. It was of paramount importance to keep the General Plan updated, with the strictest element being housing, which translated to updating approximately every five years. From an implementation stand point, there were two documents for that • 1 August 20, 1996 • purpose. which were zoning ordinances to set boundaries for zoning and temporary use permits. Zoning changes required justification for specific parcels and for the purpose of grouping similar uses together and required more scrutiny than Conditional Use Permits. Temporary Use Permits were not permanent with the land but generally were the ultimate use for development some time in the future. In response to Council inquiry, explained the Motocross use permits previously presented to Council, which were based on a stated policy of environmental review. Cited other similar situations such as Christmas Tree sales and mining operations (river maintenance), which had specific limitations. Clarified that a Conditional Use Permit, once granted, ran with the land, as opposed to a Temporary Use Permit. The CUP could be a basis for ultimate zoning changes and must relate to the General Plan. If the basis did not exist, then the City would have to consider making a change to the General Plan, which was limited by law to being amended no more than four times annually. Explained the requests received from the Inland Empire Economic Development Council when they receive inquiries from industryfor specific needs. Staff must consider all the factors, turn around time, availability of utilities, and where a General Plan amendment could be supportive of the criteria. Another process was that of variances. The state law protected the legislative body of unfairness with mandatory findings. The last document of the General Plan process was the subdivision ordinance which determined how to divide land and what type of units, the street grading and radius of curbs. Without such a document there would be environmental review. Some actions were ministerial and others, under CEQA, required a more in- depth analysis, which staff did and then made recommendations for a negative or mitigated negative declaration, which ever provided the lowest impact. At the hour of 5:36 P.M. Councilmember Cornett left Council Chambers. Mr. McNabb continued, that some processes were merely administrative, some required Planning Commission approval, while others were reviewed by the Planning Commission and ratified by the City Council, while some required public hearings prior 410 to enactment. City Attorney Brown noted that staff had touched on the sources of law to guide actions, he wanted to point out that the City Municipal Code had 27 different references to land use ordinances and were un-codified, posing the greatest difficulty and was a legal pitfall. Because of the complexity of the system and the process this made the process fundamentally extremely difficult and lacked a single source of information. The process of codification was both costly and time consuming, but was needed and wanted it brought to Council's attention. Noted the matter had been discussed with the City Clerk. Noted the fast track process utilized by some other agencies, involved teams who would jointly meet immediately, as needed, with those considering development within the City, giving the proponent a better feeling. At the hour of 5:44 P.M. Councilmember Cornett returned to Council Chambers. Mr. McNabb, in response to Council inquiry, advised that County Ordinances did not necessarily apply within the boundaries of the City. Mr. Brown noted the following items of concern when considering land use issues; failure to make findings, inappropriate land use, political desires, ex parte communications, and lack of concern for what the code indicated, resulting in most challenges to decisions. Mr. Brown in response to Council inquiries regarding discussions with project proponents, advised it was important to avoid perceptions of Brown Act violations, and suggested the following responses in those circumstances: 2 • August 20, 1996 1) Site visitations via a posted agenda. 2) Keep mind open and do not suggest agreement with the proposal. 3) Do not express any feelings, giving the appearance of decision making outside the public hearing process. Mr. Brown noted it was clearly the planning official's duty to administer the General Plan and zoning ordinances. In response to Council inquiry, indicated that holding hard and fast to the rules could be a little heavy handed and suggested the RDA could serve as a pressure valve and not compromise the planners. Indicated that conflicts of interest were more critical in smaller communities, with individuals often times forgetting about a limited partnership ownership in an adjacent parcel, or that someone may have taken an individual to dinner three times in the preceding ten months, which would prohibit decision making. Individuals needed to carefully value things coming their way with regard to their interactions with constituents, landowners and citizens. Reminded all it did not take much to arrive at the $280 limitation. Clarified that campaign contributions did not constitute a conflict of interest. 9.0 CLOSED SESSION None 10.0 ADJOURNMENT There being no further business to conduct, the meeting was adjourned. The hour of adjournment was 6:00 P.M. Approved by • Jim Conner, Mayor Submitted by Pamela L. Lee, City Clerk City Clerk • 3 AGENDA NO. 4.1 & 5.2 • STAFF REPORT DATE: September 17, 1996 TO: Honorable Mayor and City Council Redevelopment Agency Members FROM: Pamela L. Lee, City Clerk & Agency Secretary SUBJECT: Minutes Regular Meeting August 20, 1996 RECOMMENDATION: Acting in the capacity as the Redevelopment Agency and the City Council, approve the minutes of the Regular Meeting of August 20. 1996, as presented. • pproved Othet Denied Continued Date Tabled • _ Amended Vote. Informational Withdrawn • MINUTES SAN JACINTO CITY COUNCIL AND THE CITY COUNCIL SITTING AS THE REDEVELOPMENT AGENCY AND INDUSTRIAL DEVELOPMENT AUTHORITY AND THE SAN JACINTO FINANCING AUTHORITY AUGUST 20, 1996 1 .0 CALL TO ORDER The Regular Meeting of the San Jacinto City Council was called to order at 6:20 P.M. by Mayor Conner in the Community Center, 625 South Pico, San Jacinto, California. Present: Councilmembers Cornett, Smedley, Solorio, Williams and Mayor Conner Absent: None Prayer of Invocation by Pastor Peter Edwards Pledge of Allegiance was led by Councilmember Williams At the hour of 6:21 P.M. Council convened in closed session, with all members present, regarding agenda item 9.6, because of the limited presence of bond counsel from out of town. 9.6 Conference with Legal Counsel - Existing Litigation pursuant to government Code Section 54956.9 - City of San Jacinto vs. TMP (CFD #2) At the hour of 6:55 P.M. Council reconvened in open session, with all members present, and announced no reportable action being taken. 2.0 SPECIAL PRESENTATIONS 2.1 Employee Service Award - 15 Years - Dennis Love Employee not present. 2.2 Proclamation - California Ride Share Week Recipients not present. 41 Z August 20, 1996 • 3.0 PUBLIC COMMENTS Maxine Hayden voiced concern regarding the recent power outage and the lack of ability to pump water. Requested the Council direct staff to make a presentation on the next agenda to report on corrective measures. Council response was there were additional issues as well, and suggested there be a brief response to the public on the situation. Mayor Conner reported that the fire department was immediately put on standby alert and the police department called in every officer for the streets and had barricades up within 20-30 minutes. He was impressed with staff and their expedient actions, which were not directed by he, and were at a time when the City Manager was out of town. The water situation was a result of previous removal of the gas operation at the well, and installation of an electric operation, which had resulted in a savings to the City of some $70,000. The City did have the water back on line within an hour and a half and would be looking at the budget for additional gas generators for back up, probably within six months. This was an example of the emergency preparedness readiness of the City, and a good wake up call. There were no deaths nor major fires, although the pumpers could have hooked up to the hydrants, but the sprinklers in industrial facilities would not have worked. Councilmember Smedley agreed it was a wake up call and in all the Citydid very 110 well. Agreed that staff should report back to Council with a report, and suggested all take to heart the issues related to earthquake preparedness. Commended the Police Department for their quick and resourceful actions. Ms. Hayden noted that the elderly did not do well and there was no water for animals. Mayor Conner noted the City had cooperative agreements with EMWD and would be working with them more closely to smooth the process under such circumstances. Hopefully an emergency plan would be devised for more instant action. Peter Odencrans, representing EMWD, advised of upcoming events related to water issues. Stated that in emergencies EMWD could provide the necessary water pressure. Of specific importance was the Landscape/Irrigation Workshop in September on how to make better use of the water resources, and one dealing with Governmental and Economic issues. 2 1111 August 20, 1996 Les Rowlett voiced concern with the increasing graffiti and questioned what more could be done to abate it? Suggested that street lights be numbered to facilitate reporting those which were out, and volunteered to assist with that process. Councilmember Williams suggested the news media could again print the number for the graffiti hot line. City Attorney Brown noted for the record there was a situation on the City Manager Contract, which he requested some flexibility on revising the language as appropriate, noting on Page 4, he wished to make it clear the City Manager had elected to receive the like amount of health benefit in deferred compensation, but wished to have the potential to elect the health benefits at a later date. Also, the contract was silent on the issue of bereavement and other leave issues afforded to Class A employees, and was not all inclusive, so would add the language "including, but not limited to". Council consensus to move to item 8.6 of the agenda. 8.6 City Manager Contract A MOTION was made by Councilmember Williams, seconded by Councilmember Cornett, to approve the contract as presented, and • previously amended by the City Attorney. Motion carried on a 5-0 vote. Mayor Conner made a presentation on the background of the new City Manager, Dennis Halloway. City Clerk Lee swore in the new City Manager. 4.0 REDEVELOPMENT AGENCY See items 8.4 and 8.5 later in the agenda. 5.0 CONSENT CALENDAR - CITY COUNCIL Staff clarified that the payment on page four of the warrant register, to INCA was a pass through item. A MOTION was made by Councilmember Williams, seconded by Councilmember Cornett, to approve the consent calendar as presented. Motion carried on a 5-0 vote. 4110 3 August 20, 1996 • 5.1 Warrant Register Approved warrant numbers 43807 through 43906, dated August 15. 1996 in the amount of $406,574.91 and Payroll check numbers 7674 through 7749 dated July 5, 1996. 5.2 Update on guidelines for the Main Street Area Received and filed. 6.0 PUBLIC HEARING 6.1 Appeal of Planning Commission Conditions of Approval - CUP 2-96 Frank & Sondra Morales Little Tykes Day Care Center 984 E. Commonwealth Avenue Community Development Director McNabb made a presentation as contained in the staff report on file with the City Clerk. Advised that the City did not have regulatory jurisdiction, that was a state function. The City was limited to allowing what complied with codes and address issues related to noise. traffic and parking. Noted at the Planning Commission public hearing there was substantial opposition to the proposal. Clarified for Council, that some issues were not a matter of consideration to the City, but were a part of the state licensing process. City Attorney Brown, in response to Council inquiry regarding the legal points made in a letter from the applicant's attorney, noted that points one and two he agreed with and the public hearing process was utilized, in conjunction with the Health and Safety Code and the City's Conditional Use Permit ordinance. Point three, the excessive fee allegation, was something that should be addressed. With regard to the City's limitations of restriction of use, that was void, citing that the intent of the code was to prohibit a city from just prohibiting the use, but not to prohibit the placement of restrictions, except such things as deed restrictions. Clearly the City could restrict such things as hours of operation and the fees. Mr. McNabb noted this was the first application of this type of facility for the City, and based on the actual staff time involved, did not believe they had expended the full amount of the fee. Staff had already committed to the Planning Commission that they would bring back a recommended process and fee structure more in line. In keeping with that thought, staff had not charged for the appeal process, assuming that fees from the application fee would also cover that expense. 4 • • August 20, 1996 Mr. Brown clarified for Council, that in spite of every speaker at the prior hearing being opposed to the expanded use, the City could not deny the use, but could impose reasonable compliance with local ordinances related to traffic control, noise control and parking. Councilmember Smedley felt he may have a conflict of interest and left the Council Chambers at 7:45 P.M. Mayor Conner opened the public hearing. Jeff Mintz, Legal Counsel Representing the Applicant, called attention to policy concerns behind the state statute and the conflict of law problems. The issue was not the reasonableness of the conditions imposed, he saw it as an issue of pre-emption which was broader than the local ordinance. Also, through out the state, a decade old law had not yet been recognized. He questioned whose interest was being looked out for? There was a greater need for the children within the neighborhood and yet neighbors were opposed. The interpretation of the code section was in recognition of the policy placing the interest of day care in homes to be viewed as an extension of the residential use in a way that should not be regulated or distinguished from other residents, in order to provide care in a home • environment, which was the basic policy behind implementation of the statute. The actual language had to be looked at for the pre-emption behind CC&R's, but must also look at the code if it were imposing conditions distinguishing a home in a neighborhood from other homes, which would violate the statute. The state's mandatory regulation of day care in homes was without distinguishing and provided that local ordinance take into consideration the ordinary home use. When passing an ordinance on noise, etc, the City must consider a home use in that way, with no discrimination against a day care home which was a residential use, and not condition unreasonably. With regard to the fee, felt the applicant was entitled to a menu of how the fee was being disbursed, and it seemed excessive of the state intention, which was not like any other uses permitted and would not involve the work normally involved with traffic and noise issues. As compared to surrounding cities, whose fees ranged from $2-300 to as high as $800, while San Jacinto's was $3,000. No one would be against the public airing of issues of various interests, but it seemed the statue was specific in stating the permit was a non-discretionary use without a public hearing, unless so requested. Noted that the applicant had been treated well by staff and thanked all for their efforts. Lengthy discussion of the conditions with the following points being made by the affected parties: 1111) 5 August 20, 1996 • Applicant's Attorney: 1 . Applicant, for personal reasons, did not wish to contest the imposition of conditions. But for economic reasons, wanted the appeal to address the fees, and would like to find a solution without going too far afield of the statute. 2. Felt the parking mandate was an extreme request when considering the statutory intent and size of lot. Applicant would have to dig up lawn and pour cement in a residential area and believed the neighbors would be opposed. 3. The hours of operation were overly restrictive. They had every reason to believe the intent of day care was 24 hour capability. Felt there could be some reasonable regulations for arrival and departure. There were many parents in need of around the clock day care, and noise was not a factor when most were generally asleep. 4. Opposed to restrictions on parking. Sondra Morales, Applicant, stated that the minutes showed many people against the day care, but there were many more in support, and for that reason • did not appear at the public hearing. Pointed out that the six hours of the elementary school operation was not mentioned, which was close. She had parents who worked in medical fields, and law enforcement who required quality after hours care. With regard to the noise, pointed out her restriction of hours and time out of doors, as compared to the local elementary school just six doors down. There being no further speakers to present testimony, the public hearing was closed. The following points were discussed and clarified: Planning Commission set the outside hours at 8 AM to 7 PM. No Parking Signs were to be removed and one was forgotten and remained that day. The no parking in the driveway for the three car garage resulted in increased traffic and problems for dropping off and picking up children. 6 • • August 20, 1996 Mr. Mintz felt the mandate for parking was a condition to reserve parking which impacted the residential use and was not permissible within the state mandate. Ms. Morales compared the situation to a local bible study, where visitors would park on the street, and stated her visitors were not parked for hours just coming and going. Mr. McNabb clarified the intent of the requirement for an additional pad was based on the site plan, showing frontage of 62 feet, and it was suggested the pad be for employee parking or for the owner, leaving space for parents brining their kids. Mayor Conner noted his site visit that day and indicated the owner did not utilize the garage for parking, but for storage with their personal vehicles on the street, limiting client use of the street and driveway, turning in the middle of the street and using neighbors driveways. Ms. Morales stated they had a garage sale and had not yet cleaned up the garage. Mayor Conner noted the public hearing had been closed. • City Attorney Brown noted that debate had been engaged and now the Council needed to be able to deliberate, noting the conditions were reasonable. It was suggested the condition could be amended to require the owner to utilize the garage or driveway for parking their vehicles. Staff noted the additional pad was intended for employee parking and the Planning Commission had not discussed the full utilization of the garage and driveway. Mayor Conner did not feel the area met ADA requirements and the children could not walk to the front door. Councilmember Williams was concerned, the day care use was not typical and was a contrary use, with the traffic issues. Did not want to prevent the applicant from providing the services, there was no dispute it was necessary, but there needed to be some reasonable restrictions. Agreed that the fees needed to be adjusted. Mr. McNabb indicated when the ordinance was amended a partial refund could be granted. 7 August 20. 1996 Councilmember Cornett's only concerns were the traffic and did not feel a concrete pad was needed with the three car garage. Mr. McNabb noted that the Health and Safety Code specifically defined a family day care as less than 24 hours. City Attorney Brown noted the condition could be to limit the driveway area to address owner and employee parking with the remaining area being available for dropping off and picking up, with the applicant's vehicle parked in the garage during hours of operation. Councilmember Solorio felt the use of a garage was the owner's discretion and not that of the Council. Especially with a school just down the street with no similar restrictions. Mayor Conner noted the school had a turning radius and adequate parking to safely drop off and pick up students, and parking was not allowed on the school side of the street. City Attorney Brown noted that enforceability was always a problem, without the resources in place to determine the actions when dropping off. Condition seven could be amended to provide one parking for one employee and the • remaining driveway be available during the hours of operation for dropping off and picking up children. A MOTION was made by Councilmember Williams, seconded by Councilmember Cornett, to reject the appeal with the amendment to condition number seven, with the language from City Attorney Brown, noted above. Motion carried on a 4-0 vote with Councilmember Smedley absent due to a possible conflict of interest. At the hour of 8:30 P.M. Councilmember Smedley returned to Council Chambers and Councilmember Williams left Council Chambers. 7.0 CITY DEPARTMENTS 7.1 Local Library Task Force - Koetters Louse Koetters made a presentation as contained in the staff report on file with the City Clerk. 8 • • August 20, 1996 A MOTION was made by Councilmember Cornett, seconded by Councilmember Smedley, to approve the purpose, goals and composition of the Task Force, establish the time line and direct the City Clerk to advertise for the membership. Motion carried on a 4-0 vote with Councilmember Williams absent. At the hour of 8:33 P.M. Councilmember Williams returned to Council Chambers. 7.2 Ordinance - Garage Sale Permit - Senior Exemption Repeal Community Development Director McNabb made a presentation as contained in the staff report on file with the City Clerk. Bonnie Stone advised she was not previously aware of the exemption, nor the requirement for a permit. It appeared the program had not met with success. She appreciated the primary reason for it, but thought there was a better way. It was not viable for a fee of $5.00 when the cost was $9.25. Suggested the ordinance just limit the number of sales. Noted that some seniors relied on yard sales to supplement their income, but was not sure how often. Since it was not feasible or working, and was so infrequent, with lack of compliance, just eliminate it. • Staff in response to Council, advised that the cost of a ticket was $100. Enforcement was not by the Police Department, but through Code Enforcement. There were also state laws to limit repetitive sales. Council discussed the following points: 1. Originally the intent, based on a cost analysis, was to not have the entire cost subsidized by the taxpayers. 2. Intent to eliminate unsightly and perpetual garage sales. Should change it if it cannot be made profitable. Not intended to penalize the seniors. 3. Without recovering cost, it was wasting staff time. A MOTION was made by Councilmember Williams, seconded by Councilmember Solorio, to re-adopt Ordinance 1018, repealing the Senior Exemption for Garage Sale Permits. Motion carried on a 3-2 vote with Councilmembers Cornett and Smedley dissenting. • 9 August 20. 1996 • ORDINANCE NO. 1018 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, AMENDING ORDINANCE 999 PERTAINING TO FEES FOR GARAGE SALE PERMITS 7.3 MOU - Public Employees of Riverside County (PERC - Resolution - Personnel Policies and Procedures City Attorney Brown pointed out that after the last discussion, it was brought to staff attention that the April, 1993 amendment to the MOU regarding the 9/80 work schedule, was not included, and should be part of the approved language on page 10, 11 and 12 of the MOU. A MOTION was made by Councilmember Cornett, seconded by Councilmember Williams, to approve the MOU and Adopt Resolution No. 96-34 approving the Personnel Policies and Procedures Manual, as amended. Motion carried on a 5-0 vote. RESOLUTION NO. 96-34 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, • CALIFORNIA, ADOPTING PERSONNEL POLICIES AND PROCEDURES MANUAL FOR EMPLOYEES 7.4 Outline of Project funding from the Capital Improvement Plan (from mtq. 6/24/96) Community Development Director McNabb made a presentation, noting that more time was needed to evaluate the water rates and requested the matter be tabled. COUNCIL CONSENSUS to table the matter. 7.5 Purchase of Vending Machines for City Buildings Police Chief Holmes made a presentation as contained in the staff report on file with the City Clerk. io • August 20, 1996 A MOTION was made by Councilmember Cornett, seconded by Councilmember Williams, to approve loaning funds to the San Jacinto Law Enforcement Explorer Post #347 for thepurchase of soda vending p machines for placement in City Hall, Community Center and the Community Outreach Center. Motion carried on a 5-0 vote. 7.6 Estudillo Mansion - Resolution of Support COUNCIL CONSENSUS to pledge moral support and direct staff to prepare a resolution for adoption. 7.7 City Charges for Utility Customers Finance Director Herrera made a presentation as contained in the staff report on file with the City Clerk. Stated the fees were based on actual cost and as compared to other agencies. Lengthy discussion of the process and clarification of when certain measures would be utilized. Clearly situations involving elderly and babies would be taken into consideration. There was a complete comparison to the other agencies fees. Noted this was providing an incentive for people to pay on time. • A MOTION was made by Councilmember Cornett, seconded by Councilmember Williams, to adopt Resolution No. 96-35, approving new delinquency and service charges and amending Resolution No. 2073, amending delinquency charges and other miscellaneous service charges for utility customers. Motion carried on a 5-0 vote. RESOLUTION NO. 96-35 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO AMENDING WATER RATE RESOLUTION NO. 2073 8.0 MAYOR/COUNCILMEMBER REPORTS/DISCUSSIONS 8.1 Street Closure - Main Street - October 26, 1996 - Hemet Hospice, Inc. Applicant withdrew request. 8.2 Utility Billing System Changes - Cornett/Solorio (Cont. From 8/6/96) 11 August 20, 1996 A MOTION was made by Councilmember Cornett, seconded by Councilmember Solorio, to approve Utility billing for all City utilities will be billed in advance consistent with the advance billing of City to City Recycling charges, and Refuse billing by Lake Hemet Municipal Water District. LHMWD will be discontinued as of the next billing cycle, and to table the Mandatory minimum service levels on commercial refuse service should be considered by the Council when the Solid Waste Ordinance is adopted and staff brought back further recommendations. Motion carried on a 5-0 vote. 8.3 Review of 1996/97 City-to-City Recycling Budget - Solorio/Cornett No subcommittee report, matter was ongoing. 8.4 San Jacinto Chamber of Commerce Contract - Fiscal Year 95/96 - Outstanding Invoices At the hour of 9:30 P.M. Chairman Conner left the Agency Chambers. It was noted there was a question of the propriety of paying for the modem purchased prior to the approval of the contract, amounting to $247.83, which the Chamber graciously requested be deleted from the bill. However, the Chamber representative advised that it had been invoiced since the purchase • was made during the time of the contract negotiations. There was still an outstanding request, by the Agency from the Chamber, for a break down on the costs incurred for the legislative conference. A MOTION was made by Agency Member Smedley, seconded by Agency Member Williams, acting in their capacity as the Redevelopment Agency, to approve the invoices, with the exception of the modem for $247.83. Motion carried on a 3-1 vote with Agency Member Cornett dissenting and Chairman Conner absent. At the hour of 9:50 P.M. Agency Member Solorio left and Chairman Conner returned to Agency Chambers. 8.5 San Jacinto Chamber of Commerce Contract - Fiscal Year 96/97 - Solorio/Williams In response to Agency Member inquiries, Patti Drusky advised that the remaining funds from grading would probably be used for the purchase and transport of a portable unit. The actual cost of the unit would be around $180,000, for which they had funds donated and they would incur some costs. •12 • August 20, 1996 Lengthy discussion by Agency Members that all the necessary funding may not be obtained, and what would happen to the funds provided by the Redevelopment Agency? Those funds needed to be protected. Kathy Meadows explained that the brochures would be handed out at trade fairs and were also available in the Agency offices. The cost of printing was $15,000. Val Tichey assured that in the future all invoices would require a signature of the Chamber President and accountability would be provided. Agency consensus on the following contract amendments: Page 1 - Section 3 - Change the total compensation from $25,000 to $23,500. Exhibit A: The Tourist/Information Center - Delete "Final grading completed" and insert "permit approval". The Internet - Correct amount to be $1,500, not itemized. Museum Management - Add language to note that the $6,000 funding would be prorated as of August 20, 1996, reflecting any • payments already made by the Agency. A MOTION was made by Agency Member Williams, seconded by Agency Member Smedley, acting in their capacity as the Redevelopment Agency, to approve the contract, as amended above. Motion carried on a 5-0 vote. 8.6 City Manager Contract Approved earlier on the agenda. Councilmember Smedley voiced some concerns regarding the return of Maclin Markets, considering the manner of the previous exit. Councilmember Cornett requested that Emergency Procedures be scheduled for a future agenda, with a written report as recommended by the City Attorney. City Attorney Brown requested that an agenda item on Mayor and Councilmembers reports be added to the agenda. At the hour of 10:50 P.M. Council convened in closed session, with all members present, pursuant to the following: 4110 13 August 20, 1996 • 9.0 CLOSED SESSION 9.1 Public Employee Performance Evaluation pursuant to Government Code Section 54957 Title: City Clerk 9.2 Public Employee Appointment pursuant to Government Code Section 54957 Title: City Manager 9.3 Conference with Real Property Negotiator pursuant to Government Code Section 54956.8 Property: 1435 S. San Jacinto St. Negotiating Parties: Lyle Alberg, Brian McNabb, Bob Wilson, Walt Brown Under Negotiation: Price and terms 9.4 Conference with Real Property Negotiator pursuant to Government Code Section 54956.8 Property: 900 Industrial Way Negotiating Parties: Lyle Alberg, Brian McNabb, Bob Wilson Under Negotiation: Price and terms 9.5 Conference with Legal counsel - Anticipated Litigation - Initiation of Litigation • pursuant to Government Code Section 54956.9 (c) - 1 case 9.6 Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9 - City of San Jacinto vs. TMP (CFD #2) At the hour of Council reconvened in open session, with all members present, and announced no reportable action being taken. 10.0 ADJOURNMENT There being no further business to conduct, the meeting was adjourned. The hour of adjournment was P.M. Submitted by Approved by Pamela L. Lee, City Clerk Jim Conner, Mayor City Clerk • 14 • AGENDA NO. 4.2 & 5.3 STAFF REPORT DATE: September 17, 1996 TO: Honorable Mayor and City Council Redevelopment Agency Members FROM: Pamela L. Lee, City Clerk & Agency Secretary SUBJECT: Minutes Regular Meeting September 3, 1996 RECOMMENDATION: Acting in the capacity as the Redevelopment Agency and the City Council, approve the minutes of the Regular Meeting of September 3, 1996, as presented. • Apo Uvea Other Denied Continued Date • Tabled Amended Vote.. Informational Withdrawn MINUTES • SAN JACINTO CITY COUNCIL AND THE CITY COUNCIL SITTING AS THE REDEVELOPMENT AGENCY AND INDUSTRIAL DEVELOPMENT AUTHORITY AND THE SAN JACINTO FINANCING AUTHORITY SEPTEMBER 3, 1996 1.0 CALL TO ORDER The Regular Meeting of the San Jacinto City Council was called to order at 6:15 P.M. by Mayor Conner in the Community Center, 625 South Pico, San Jacinto, California. Present: Councilmembers Cornett, Smedley, Solorio, Williams and Mayor Conner Absent: None Prayer of Invocation by Chaplain Cooper from the Police Department Pledge of Allegiance was led by Councilmember Williams 2.0 SPECIAL PRESENTATIONS • 2.1 Employee Service Award - 5 Years Community Development Director McNabb made a presentation to Senior Planner Tim Hults 2.2 Proclamation - National Parents' Day Mayor Conner made a presentation to Robert Spitz later during the meeting. 2.3 Proclamation - Alternatives to Domestic Violence Mayor Conner made a presentation to Bob Imar 3.0 PUBLIC COMMENTS Bob Zambon reiterated a complaint regarding the spillage of trash on the streets of American Village by the collection crew. • 1 September 3, 1996 • Mayor Conner requested the City Manager look into the matter, including Mr. Zambon's prior correspondence. Councilmember Cornett suggested, as she had done, that a larger bin would help to alleviate the problem. 4.0 REDEVELOPMENT AGENCY At the hour of 6:25 P.M. convened the Redevelopment Agency in joint session with the City Council for the consideration of the following: 4.1 Resolution Authorizing Participation in the Federal Department of Housing and Urban Development (HUD) Section 203K Housing Acquisition and Rehabilitation Program Senior Planner Hults made a presentation as contained in the staff report on file with the City Clerk. Explained the program was for rehabilitation and acquisition lending. Once a buyer was found, they would assume the Redevelopment Agency loan. In addition, CDBG funds could be utilized. In response to Agency Member inquiry, advised the amount was based on the appraisal and potential value of the unit, and initially the Agency could4110 participate at a lower rate. This was a means of leveraging the agency's funds. Community Development Director McNabb indicated they would be discussing more on the policy approach at the study session of September 24th, and then staff would come back with recommendations. Ira Meltzer explained in the detail how the program could be used. In the case of a HUD home the agency would get a reduction in the price, up to 30%, and the savings would eventually be passed on to the new owner or result in funds back to the agency. The agency would also recover their mortgage costs. The program would allow for a very small down payment by allowing a loan of 94% of the future value. Generally the Agency would want to offer the first opportunity to a resident renter or a first time home buyer, and could be used for multiple units. Suggested the agency start out more cautiously. With regard to the Davis Bacon formula for construction costs, indicated that generally local contractors were used but the Agency Counsel would have to clarify particular situations. 2 • September 3, 1996 • Agency Counsel Brown noted that certain circumstances could trigger the requirements pursuant to the Public Contract Code and thought it would require $9,000 limit and did not recall in similar situations where that was the case. Mr. Meltzer walked through the process step by step for the Agency. Clarified that only when combined with a housing unit, would commercial or industrial qualify for the program. The Agency Members indicated an interest in seeing the "bank property" at the top of the list of projects. A MOTION was made by Agency Member Smedley, seconded by Agency Member Cornett, acting in their capacity as the Redevelopment Agency, to adopt Resolution No. RDA 96-6, authorizing participation in the HUD Section 203(K) program. Motion carried on a 5-0 vote. RESOLUTION NO. RDA 96-6 A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN • JACINTO AUTHORIZING PARTICIPATION IN THE FEDERAL DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT SECTION 203(K) PROGRAM A MOTION was made by Councilmember Smedley, seconded by Councilmember Cornett, acting in their capacity as the City Council, to adopt Resolution No. 96-36, authorizing participation in the HUD Section 203(K) program. Motion carried on a 5-0 vote. RESOLUTION NO. 96-36 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA AUTHORIZING THE CITY'S PARTICIPATION IN THE FEDERAL DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT SECTION 203(K) PROGRAM At the hour of 6:45 P.M. adjourned the Redevelopment Agency and continued acting in the capacity of the City Council for the remainder of the agenda. • 3 September 3, 1996 5.0 CONSENT CALENDAR - CITY COUNCIL/REDEVELOPMENT AGENCY A MOTION was made by Councilmember Cornett, seconded by Councilmember Williams, to approve the consent calendar as presented. Motion carried on a 5-0 vote. 5.1 Minutes of Special Meeting of July 30, 1996 Approved the Minutes for the Special Meeting of July 30, 1996, as presented. 5.2 Minutes of Special Study Session of August 6, 1996 Approved the Minutes for the Special Study Session of August 6, 1996, as presented. 5.3 Minutes of Regular Meeting of August 6, 1996 Approved the Minutes for the Regular Meeting of August 6, 1996, as presented. 5.4 Minutes of Special Meeting of August 14, 1996 Approved the Minutes for the Special Meeting of August 14, 1996, as presented. 5.5 Treasurer Report - July 1996 Received and filed. 5.6 Warrant Register Approved warrant numbers 43907 through 44042, dated August 31, 1996 in the amount of $221 ,673.98 and Payroll check numbers 7750 through 7826 dated July 19, 1996. 5.7 Museum Resolution - Estudillo Mansion Adopted Resolution No. 96-37, showing support for the re-use of the Estudillo Mansion. RESOLUTION NO. 96-37 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA SUPPORTING RE-USE OF THE ESTUDILLO MANSION 4 September 3, 1996 • 5.8 CommunityDevelopment Block Grant (CDBG) p ( G) Supplemental Agreement - 1996-97 Approved the agreement with the County of Riverside for the following programs: Community Education Center $ 18,520 Retired and Senior Volunteer Program (RSVP) $ 6,161 La Vista Family Alcohol Recovery $ 10,500 Handicapped Accessible Restroom/First Aid Station $ 15,000 Victoria Avenue Improvements $200,000 Habitat for Humanity (Brown Street) $ 6,000 ADA Improvements to City Facilities $118,613 5.9 Revision to Maintenance Agreement with Cal Trans Pertaining to Street Sweeping Authorized the City Manager to execute the revision to the maintenance contract for the State Highway to be swept by the City at a rate of $16.54 per curb mile. 5.10 Designation of Principal and Alternate Staff Representatives to the • Coachella Valley Joint Powers Insurance Authority (CVJPIA) Designated Dennis Halloway, City Manager as the primary San Jacinto Representative and John Herrera, Finance Director as the alternate San Jacinto Representative to the Coachella Valley Joint Powers Insurance Authority Board of Directors. 5.11 Fiscal Year 1996-97 Title IIIB Grant Contract for Senior Information and Assistance Service (County of Riverside - Office on Aging) Approved fiscal Year 1996-97 Information and Assistance grant contract with the County of Riverside Office on Aging and adopt Resolution No. 96- 38, authorizing City Manager to execute the agreement. RESOLUTION NO. 96-38 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, DESIGNATING THE PERSON AUTHORIZED TO SIGN THE FISCAL YEAR 1996-97 INFORMATION AND ASSISTANCE CONTRACT WITH THE RIVERSIDE COUNTY OFFICE ON AGING 411 5 September 3, 1996 • 6.0 PUBLIC HEARING None 7.0 CITY DEPARTMENTS 7.1 Shopping Cart Recovery Ordinance Commander Hanavan made a presentation as contained in the staff report on file with the City Clerk. Clarified for Council that the City of Hemet had not yet adopted an ordinance. Most of the inquiries made were issues that would eventually be addressed in the ordinance. Explained to Council the details of the new state legislation and the limitations imposed on local jurisdictions. COUNCIL CONSENSUS that staff prepare an ordinance for consideration, along with identification of the enforcement staff. Jim Chester elaborated on his concerns regarding the recovery of the unsightly carts and urged a cooperative effort with the City of Hemet. Identified issues to be addressed, which were actually prohibited by the new41111 state law. In closing, suggested a Hot Line be established for reporting carts. 7.2 Aerospace/Russian Delegation Visit - October 20, 1996 Priscilla Pastor made a presentation on the upcoming visit and introduced John and Joyce Proctor, who previously made a transpolar flight. John Proctor made a presentation to the City Council on the flight and presented a book and video to the City. Ms. Pastor indicated if she had any specific requests, she would contact the City Manager. 8.0 MAYOR/COUNCILMEMBER REPORTS/DISCUSSIONS 8.1 League of California Cities - Voting Delegate & Alternate COUNCIL CONSENSUS to select Mayor Conner as the representative and Mayor Pro Tern Smedley as the alternate. 6 • September 3, 1996 410 8.2 Annexation 66 Development Fees - Conner/Cornett Councilmember Cornett indicated they were not ready to move forward on the item and recommended it be tabled. Councilmember Smedley wished to have a complete discussion of what he believed to be all the related issues of Annexation 66, and receive input from all the landowners, not just those wishing to pay their fees and receive a waiver of the interest. City Attorney Brown cautioned on considering the waiver of any costs or fees, that it be done uniformly and also considering the possibility of having to refund additional sums to any landowners who previously paid. He had reviewed the resolutions and noted he found no legal improprieties. Lengthy discussion on the waivers and the unknown fiscal analysis. Councilmember Cornett reiterated interest in tabling the matter. Mayor Conner noted he would not be interested in bringing the matter back. 110 8.3 Review of 1996/97 City-to-City y ty Recycling Budget - Solorio/Cornett COUNCIL CONSENSUS to continue the item to the meeting of September 17, 1996. Councilmember Smedley requested that a matter be added to the agenda. City Attorney Brown clarified that the item in question arose following the posting of the agenda, and direction was needed to the County Board of Supervisors would have full Council support for a the request. A MOTION was made by Councilmember Smedley, seconded by Councilmember Cornett, to add the following item. Motion carried on a 5-0 vote. 8.4 Request Riverside County Board of Supervisor Support - Corps of Engineers Levee Funding • 7 September 3, 1996 • A MOTION was made by Councilmember Smedley, seconded by Councilmember Cornett, to request the Riverside County Board of Supervisors support the lobby effort for $6 million in levee construction in the San Jacinto River. Motion carried on a 5-0 vote. Councilmember Smedley requested a local presentation by the League of Cities regarding the Economic Development and Main Street Revitalization seminar he recently attended. Suggesting that such a session be held jointly with the Planning Commission, San Jacinto Unified School District Board of Trustees and the Mt. San Jacinto College. At the hour of 7:55 P.M. Council recessed. At the hour of 8:00 P.M. Council reconvened in closed session, with all members present, pursuant to the following: 9.0 CLOSED SESSION 9.1 Conference with Real Property Negotiator pursuant to Government Code Section 54956.8 Property: 1435 S. San Jacinto St. Negotiating Parties: Dennis Halloway, Brian McNabb, Bob Wilson, Walt 411 Brown Under Negotiation: Price and terms 9.2 Conference with Real Property Negotiator pursuant to Government Code Section 54956.8 Property: 905 Industrial Way Negotiating Parties: Dennis Halloway, Brian McNabb, Bob Wilson Under Negotiation: Price and terms 9.3 Conference with Legal Counsel -Anticipated Litigation - Initiation of Litigation pursuant to Government Code Section 54956.9 (c) - 1 case At the hour of 8:45 P.M. Council reconvened in open session, with all members present, and announced no reportable action being taken. 8 • September 3, 1996 10.0 ADJOURNMENT There being no further business to conduct, the meeting was adjourned. The hour of adjournment was 8:46 P.M. Submitted by Approved by Pamela L. Lee, City Clerk Jim Conner, Mayor City Clerk • • 9 CITY OF SAN JACINTO _ - 6... V TREASURER REPORT FOR THE MONTH OF AUGUST 1996 III DATE INTEREST MATURITY PRINCIPAL BALANCE DATE SERIAL# RATE DATE AMOUNT PREY.MONTH R/31/96 State-L.A.I.F. ;eneral Serial#9833794 5.57% OPEN $4,033,235 $4,033,235 State-L.A.I.F Redevelopment Serial#5133120 5.57% OPEN $2,030,043 $2,030,043 CHECKING First Interstate Serial#3980000/1-98001 OPEN $22,103 $350,587 Cash on Hand $700 $700 TOTAL CITY&REDEVELOPMENT INVESTMENTS $6,086,081 $6,414,565 CASH WITH FISCAL AGENT(BOND fUNDS) UNION BANK CFD NO 2 ACCOUNT NO.7-11361 Citibank#461991 AB7 7.81% 09/01/2014 947,724 2,188,077 Dreyfus Treas.Cash Mgmt. 5.14% OPEN 1,423,804 189,074 TOTAL CFD NO 2 2,371,528 2,377,150 REDEVELOPMENT ACCOUNT NO.7-15639 • Dreyfus Treas.Cash Mgmt. 5.14% OPEN 1,101,556 1,097,030 ASSESS DIST 94-1 ACCOUNT NO.7-15777 Dreyfus Treas.Cash Mgmt. 5.14% OPEN 35,434 0 WATER-COP'S ACCOUNT NO.7-15584 Dreyfus Treas. Cash Mgmt. 5.14% OPEN 454,977 453,108 TOTAL UNION BANK $3,963,496 $3,927,289 ALAMO CAPITAL ASSESS DIST 94-1 ACCT NOS.21457573,577,578,610 U. S.Treas. Notes 6.38% 07/15/99 63,900 63,920 U. S.Treas.Strippe Sec. 08/15/96 0 10,975 Cash Pending Inv. 4.50% OPEN 327,756 315,355 TOTAL ALAMO CAP $391,656 $390,251 TOTAL CASH WITH FISCAL AGENT $4,355,151 $4,317,540 • ._.---TOTAL ALL.FUNDS`' - - $10,441,232 $10,732,104 • ertify that these.investments.corriply with all State Laws pertaining to the investment of Local Agency Funds and •he City of San Jacinto's investment policies,There are sufficient funds to meet the City's next 30 days obligations. 4 (C‘e-C..%.,) Ken Sha ,Treasurer . 1TY OF SAN JACINTO • STAFF REPORT T ): Honorable Mayor and Member of the City Council FROM: John Herrera-Finance Director Dennis R Halloway-City Manager St 13.IECT: Approval of Register of Audited Demands and Payroll Checks DATE: September 17. 1996 RECOMMENDATION: I t is respectfully requested that the City Council approve the following warrants and payroll checks. • Wanants Cycle Date Payroll Checks Cycle Date 44042-44128 Sept. 15. 1996 7827-7903 August 02, 1996 7904-7981 August 16, 1996 7982-8061 August 30, 1996 ti l 1MMARY \ listing of accounts payable warrants is attached for your review and approval. 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VENDOR VENDOR NAME INVOICE NUMBER AMOUNT TDESCRIF•TION 1 DESCRIPTION 2 DUE DATE CHECK0 CHECK DATE TYPE LAST TRANS 7700 09/09/1996 000732 00 065-0000•-2201.07-95 0002332.WAL_LACE VELARDE REQ 0.30 REIMBURSE: OVERPAYMENT ON UTILITY ACCOUNT 09/15/1996 0000000 00/00/0000 N 7800 09/09/1996 000733 00 065-0000•••201.08-94 0002123 WESTERN MOBILE TELEPHONE 30494/30498 550.6\ INSTALL ANTENNAS—INCA 09/15/1996 0000000 00/00/0000 N 7900 09/09/1996 000734 00 010-3100-431.34'•05 0000307 XEROX CORPORATION 573.760878 07.44 [ COPIER LEASE 09/15/1996 . 0000000 00/00/0000 N 8000 (>9/09/1996 000735 00 010-3100-431.34-05 0000307 XEROX CORPORATION 159245902 238.00 COPIER MAINTENANCE. 09/15/1996 0000000 00/00/0000 N GROUP TOTALS COUNT: 79 AMOUNT: 29.970.02 r • • a C C M s .I Ti 0 0 z 7 r- 0 0 c 0 -+ • 0 c 1' N '3 Ti� o a r- CJ• c in O .3 -i .. a N a -C CD v H .i C n a i - Ti C•• C•J Co W a •_ 2 .i CJ H7 • Z I • i ! u w L W C) L i C z01 Z 0 C. w ff C O U CL '3 ,0 N O C N C I•i F- 0 •0 C a C -.0I- a 0 CC c tMZ NZ CZ aZ nZ C/ Z L) Z GZ tZ L :t CZ OZ OZ •0Z CZ D I- C U w • O L.i a w !- I.- .i -CPI Z C) I Fi F.-1 L' M. 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S• • STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Laurie Mora, Deputy City Clerk via: Dennis Halloway, City Manager DATE: September 17. 1996 SUBJECT: Job Descriptions/Pay Ranges - Administrative Intern, Administrative Clerk Trainee and Finance Supervisor RECOMMENDATION: Approve job descriptions and pay ranges for the following positions: o� Job Description Salary a% tv Administrative Intern $7.00 - 10.00 hrly Ade Administrative Clerk Trainee $5.00 - 7.00 hrly r�t ''2 Finance Supervisor MGMT/D 43 ($2303-2806) < s • BACKGROUND , Administrative Intern - The City has recently found itself utilizing the services of Interns. We have the opportunity to utilize another intern in the Planning Department. In reviewing our current job descriptions we have found that no job description exists for this position. Administrative Clerk Trainee - This is a new position for the City. Currently we have an Administrative Clerk I & II positions. This position is being developed as an entry level position. Finance Supervisor - This was an added position in the FY 96/97 budget in the Finance Department. This position will replace an Account Clerk II position. The individual will be responsible for the supervision of the Finance staff. FISCAL IMPACT Funding for these positions have been budgeted in the 1996/97 budget. Allocation for the Administrative Intern and the Administrative Clerk Trainee are identified in the attached August 12, 1996 memo. approved Other Denied continued Date - Tabled - Amended Vote - Informational Withdrawn MEMORANDUM • TO: Lyle W. Alberg, Interim City Manager FROM: Brian McNabb, Director of Community Development DATE: August 12, 1996 SUBJECT: Revision to Department Staffing Level The adopted FY1996/1997 Budget provides for a full-time temporary clerical position for the Community Development Department at an annual cost of $20,800.00. Since the beginning of the Fiscal Year, Brandi Bolduc has occupied the position. Brandi has informed us that she will be leaving our employ on August 16, to concentrate solely on her continuing education. Through August 16 we will have paid Brandi approximately $2,100.00, leaving a remaining balance for this budgeted position of $18,700.00. Subsequent to Brandi's announcement, I have discussed the Department's personnel needs with my staff. Based upon their input, I would like to propose that we use the remaining balance to fill a part-time clerical position and a part-time planning intern position. Each position would be allocated a maximum of 20 hours per week, commencing approximately September 1. I envision the clerical position as a clerk trainee for $6.00 per hour at a cost of $5,200.00 for the balance of the year. The intern would be paid $8.00 per hour for a cost $6,880.00 for the remainder of the year. Based upon these assumptions, the total expenditures for the year, including the amount paid to Brandi, would be approximately $14,180.00. With your concurrence, I will work with Laurie Mora to find a suitable clerk trainee. The intern position would be filled byDale Stubblefield, a Planningstudent at Cal PolyPomona who is currently volunteering in our office. Dale has been interning this summer and has re-formatted the Housing Element so that we may re-submit the document to the State Housing and Community Development Department; updated our Zoning Map; and prepared Economic Development maps. In addition, he is also drafting a GIS program for our use, and is preparing an Internet Home Page for the City. I feel with his skills and abilityhe will be an asset to have on Staff. memo.log\staffchg.cm ariji;11°.;°.°;!>44 itta )1446 Atfoii4 4J4- Q/40;# 441.42t;"44414'11.414. CITY OF SAN JACINTO ADMINISTRATIVE INTERN JOB SUMMARY Administrative Interns are assigned to specific departments to provide staff assistance as necessary. Under immediate supervision, completes a wide variety of routine administrative assignments and research in various fields to obtain experience and training in public administration or related area. REPRESENTATIVE DUTIES * Investigate and complete special assignments * Survey other local agencies on various subject matters. * May provide technical assistance in the areas of Finance, Planning, Economic Development, Human Resources, etc. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: * Proper grammar and spelling. * Statistics and mathematic computations. • * Problem-solving methods. * Computer and typing skills desirable. Ability to: * Communicate effectively orally and in writing. * Prepare well-organized and logical reports. * Establish and maintain cooperative working relationships. PHYSICAL REQUIREMENTS Requires prolonged standing or sitting. Requires the use of office equipment such as computer terminals, telephones or copiers. Requires the ability to evaluate, analyze and document data gathered. QUALIFICATIONS Education: Junior or senior standing, with an accredited college or university with major course work in public administration, political science, business administration, or a related field. • Adopted 9/17/96 CITY OF SAN JACINTO ADMINISTRATIVE CLERK TRAINEE JOB SUMMARY Under general supervision to perform varied and responsible typing and clerical work, and to perform related duties as assigned. REPRESENTATIVE DUTIES * Type various letters, memoranda, reports. and other written material as required. * Reproduce material on photocopying machine. * May act as receptionist for the department. * May open, sort, and distribute incoming and outgoing correspondence. * May operate a variety of office machines, including electric typewriter, adding machine, telephone, and copier. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: * Telephone etiquette. * English usage, spelling, grammar, and punctuation. * Modern office methods and equipment. Ability to: * Learn organization and procedures of the City department to which assigned. * Operate a variety of office equipment including a computer. * Communicate effectively. * Follow oral and written instructions. * Receive the public in person and over the phone using tact and diplomacy. * Type 25 wpm. * Make arithmetic calculations. PHYSICAL REQUIREMENTS Requires prolonged standing or sitting. Requires the use of office equipment such as computer terminals, telephones or copiers QUALIFICATIONS Education High school diploma or equivalent. High school students may also be considered if in an approved work study/ROP program. Adopted 9/17/96 • CITY OF SAN JACINTO 0 FINANCE SUPERVISOR JOB SUMMARY Under general supervision of the Finance Director, provides lead direction and training to Finance Department staff. Performs complex or specialized financial and accounting work in utility billing, accounts payable, payroll and other areas of Finance. CLASS CHARACTERISTICS This is a working lead level position in the Finance Department, with responsibility for providing lead direction to a group of Finance Department staff performing similar work . This class is distinguished from other accounting and finance support series positions in that the duties for this class are more general, encompassing overall Finance Department activities and combinations of activities rather than exclusive activities. REPRESENTATIVE DUTIES * Provides lead direction, training and work review to a group of Finance Department staff. * Organizes projects, sets priorities, coordinates activities and follows up to ensure completion of assignments of Finance staff in a timely fashion. * Approves adjustments to utility bills in accordance with City policies. • * Reviews accounting records to ensure accuracy of information and calculations and makes correcting entries. * Updates the monthly checklist of routing accounting ledger work, utility billing procedures and other processes in the Finance Department. * In addition to supervision of Finance staff, will keep on-going duties in areas of accounts payable, utility billing, payroll and the general ledger. * Provides information to the public or to City staff that may require the use of judgement and the interpretation of policies, rules or procedures. KNOWLEDGE AND SKILLS Knowledge of: * Principles, practices and terminology of the general ledger and governmental accounting. * Basic principles and practices of supervision. * Principles and practices of business data processing, particularly related to the processing of accounting information and interpretation of input/output documents.. * Modern office methods, procedures and computers. * Business mathematics, including percentages and decimals. * Basic reconciliation principles and methods. * Correct business English usage and the standard format for business documents. • Ability To: * Train others in work procedures. * Organize, prioritize and coordinate work activities. * Direct and reviewing the work of Finance staff. * Verify the accuracy of financial data and information. * Make accurate mathematical and statistical calculations. * Prepare, maintain and reconcile various complex financial records. * Interpret and explain and apply complex rules, regulations, policies and procedures. * Organize, research and maintain files and records. * Prepare clear, concise and complete financial records. * Establish and maintain effective working relations with those contacted in the course of work. * Use initiative and sound independent judgement within established procedural guidelines. * Use a personal computer to maintain accounting records and generate reports. PHYSICAL REQUIREMENTS Requires prolonged standing or sitting. Requires the use of office equipment such as computer terminals, telephones or copiers. Requires the ability to evaluate, analyze and document data gathered. QUALIFICATIONS Education - Graduation from a two-year college with major course work in accounting, finance, • business administration and two years experience performing duties comparable to those of an Account Clerk II in the City of San Jacinto. Experience - 5 years experience at the Account Clerk II (or equivalent) position with responsibilities in utility billing, payroll, accounts payable and general ledger accounting. Adopted 9/17/96 AGENDA ITEM NO. S. 7 CITY OF SAN JACINTO STAFF REPORT DATE: September 17, 1996 TO: Honorable Mayor and Members of the City Council via Dennis Halloway, City Manager FROM: Nathaniel Holmes Ill, Chief of Police SUBJECT: Award of bid for redesign of the San Jacinto rnto Police RECOMMENDATION: Award bid to Western American Design FISCAL ANALYSIS: $16,541 has been budgeted for Design/Remodel of Fire Station #1 for occupancy by Police Department under budget number 073-8900-410-4001. The low bid (of three received) for drafting services was $3,680.00. BACKGROUND: A request for proposals was issued during the first week of August for architectural designs for the relocation of the police department into the prior fire station. There were three proposals returned, all of which exceeded the budget for the proj Staff determined the process needed to be simplified and reduced in scope. Thrret additional bids were obtained with the guidelines of producing working drawings from which licensed contractors could bid the actual construction of the relocation project. There was a wide range of bids in this process as well with Western American Design submitting a satisfactory product at the lowest cost. g STAFF APPROVALS: CITY CLERK'S OFFICE USE ONLY City Manager City Attorney Finance Director Approved p Denied COntinUed DNB Tabled Amended *161 Informational Withdrawn S 8' STAFF REPORT • TO: Honorable Mayor and Members of the Ci ty Council FROM: John Herrera, Finance r Via: Dennis R. Halloway, City Manager DATE: September 17, 1996 RE: Imprest Checking Account RECOMMENDATION: It is respectfully requested that the City Council authorize staff to establish an Imprest checking account for emergency purchases of $100 or less. The account would be established at First Interstate Bank with a deposit of $2,500 from the City's working account. BACKGROUND: During the course of City business, the need arises for purchases which cannot wait for the regular warrant cycle that is presented to the Council for approval. • An imprest checking account would expedite the purchase of certain unexpected expenditures with two signatures required on the check. A payment voucher with Finance Director and City Manager approval would be required for every imprest check issued. The imprest checking account would be replenished monthly. Approved Other Denied Continued Date - Tabled • [C:\. . .AGENDAS\091796.IMP] - Amended Informational Withdrawn ‘. STAFF REPORT • TO: Honorable Mayor and Members of the City Council FROM: John Herrera, Finance Director Via: Dennis R. Halloway, City Manager DATE: September 17, 1996 RE: Fiscal Year 1996-97 Budget Amendment RECOMMENDATION: It is respectfully requested that the City Council adopt the following budget amendments: Amount Budget Account Description of Amendment 1) $48,000 #021-4150-410-3350 Vehicle repairs and maintenance 2) $4,096 for file server allocated to the following budgets: • - 10% 010-2500-414-4001 $ 410 - 10% 025 7100-410 4001 410 - 10% 025-7250-410-4001 410 - 25% 050-9000-450-4001 1,023 - 25% 055-4170-450-4001 1,023 - 10% 091-9700-470-4001 410 - 10% 097-9700-470-4001 410 $4,096 It is also requested that Council adopt the attached Budget Amendment Resolution No. to increase the budget. Vehicle Repairs & Maintenance: $48,000 In the preparation of the 1996-97 budget, the departmental request for vehicle repairs and maintenance was omitted from the budget. The 1995-96 budget for vehicle repairs and maintenance in Public Works was $48,000. Actual expenditures for the same fiscal year were $33,000. With the increased street sweeping activity, there will be a need to budget the $48,000 in the 1996-97 fiscal year. This account will be reviewed at mid-year along with the re4ofethe budgefOther • [C:\. . .AGENDAS\091796.BUD] Denied Continued Date Tabled Amended Vote Informational Withdrawn File Server Upgrade: $4,096 • The file server at 312 E. Main Street, which runs the City's general ledger and utility billing programs has had numerous break-downs in the last three months. According to the City's computer consultant, the system is "on the verge of system failure". Please see the attached memo from Les Pricer. The purchase of a new file server will be of value to the City even though there will be a consolidation of the two City offices in the near future. The new file server will provide added security to City's accounting and billing systems. • [C:\. . .AGENDAS\091796.BUD] RESOLUTION NO.96- • RESOLUTION OF THE CITY COUNCIL AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING JULY 1, 1996 AND ENDING JUNE 30, 1997 WHEREAS, The City of San Jacinto adopted the fiscal year budget for the City through Resolution No. 96-22; and WHEREAS, The City approves various items throughout the fiscal year that amend the adopted budget; and WHEREAS, There is a need for reconciliation between the adopted budget at the start of the fiscal year and the budget at the end of the fiscal year. THEREFORE, IT IS HEREBY RESOLVED that the City Budget is amended as follows: Amendment Budget Account +$48,000 021-4150-410-3350 + 410 010-2500-414-4001 + 410 025-7100-410-4001 • + 410 025-7250-410-4001 + 1,023 050-9000-450-4001 + 1,023 055-4170-450-4001 + 410 091-9700-470-4001 + 410 097-9700-470-4001 APPROVED AND ADOPTED this 17th day of September, 1996. Ayes: Noes: Abstain: Absent: Mayor ATTEST: Pamela L. Lee, City Clerk [C:\. . .AGENDAS\091796.BUD] City Clerk CERTIFICATION The foregoing is certified to be a true copy of Resolution No. 96- duly adopted by said City Council of the City of San Jacinto on the date set forth therein. City Clerk • • (C:\. . .AGENDAS\091796.BUD] To: Mr. John Herrera, Finance Director . I From: Leslie S. Pricer/Consultants MEMORANDUM Subject: File Server Upgrade Date: September 4, 1996 Mr. Herrera, my recent repair of your file server(power supply failure)gave me an opportunity to review the current server. It is an IBM PS2 (25 MHz 486) with an internal IDE drive and one SCSI drive. The system has had three failures in the past 4 months and is not up to the tasks and demands of your current network needs. The failures are all hardware (old) j related and when I opened the system I found that the SCSI drive was just sitting in the case not tied down nor capable of being tied down. The controller card was also not screwed down. The server is about out of existing resources i.e. the IDE drive only has 10 mb of space left and the SCSI drive has less than 80 mb of space left. That certainly is on the verge of system failure when considering the data space requirements for existing programs. You have definitely maximized the use of the current system. Recommendation Upgrade existing system to: Pentium 200 MHz pro motherboard and cpu $10 19 0 128 mb ram $ 876 Monitor Card $ 59 10 Bay Industrial Case $ 169 2gb SCSI drive $ 379 Professional Services $1400 Total required $2502 (Hardware) $ 194 (Taxes) Professional Services $1400 Resp ctfully Submitted, X dAAIS qte)t) , Leslie S. Pricer • ■ STAFF REPORT • TO: Honorable Mayor and Members of the City Council FROM: John Herrera, Finance Director Via: Dennis R. Halloway, City Manager DATE: September 17, 1996 RE: Corporate Resolution and Authorization-Home Savings of America RECOMMENDATION: It is respectfully requested that the City Council adopt the Corporate Resolution and Authorization with the following signers for Home Savings of America bank accounts: Mayor James Conner City Treasurer Kenneth E. Shaw City Manager Dennis R. Halloway Finance Director John Herrera STwo signers are required for all bank accounts. - Approved Other - Denied Continued Tabled Date • [C:\. . .AGENDAS\091796.HSA] Amended Vote - Informational - Withdrawn RESOLUTION NO.96- • RESOLUTION OF THE CITY COUNCIL AUTHORIZING SIGNERS FOR BANK ACCOUNTS AT HOME SAVINGS OF AMERICA WHEREAS, The City of San Jacinto will need to update its signature card with Home Savings of America; and WHEREAS, The City has designated the Mayor, City Treasurer, City Manager and the Finance Director as signers on bank accounts; and WHEREAS, Home Savings of America requires the City to adopt a corporate resolution and authorization to designate authorized signers on bank accounts; THEREFORE, IT IS HEREBY RESOLVED that the following will be authorized signers on Home Savings of America bank accounts: Mayor James Conner City Treasurer Kenneth E. Shaw City Manager Dennis R. Halloway Finance Director John Herrera • APPROVED AND ADOPTED this 17th day of September, 1996. Ayes: Noes: Abstain: Absent: Mayor ATTEST: Pamela L. Lee, City Clerk City Clerk •[C:\. . .AGENDAS\091796.HSA] CERTIFICATION • The foregoing is certified to be a true copyof Resolution No. 96- duly adopted by said City Council of the City of San Jacinto on the date set forth therein. City Clerk • • [C:\. . .AGENDAS\091796.HSA] AGENDA ITEM 5. // • STAFF REPORT TO: Honorable Mayor Pro-Tempore and City Council Members .0,,� FROM: Brian McNabb, Director of Community Development via Dennis R. Halloway, City Manager DATE: September 17, 1996 SUBJECT: HEMET - SAN JACINTO JAYCEES REQUEST FOR CLOSURE OF MAIN STREET FOR THE POTATO FESTIVAL RECOMMENDATION Staff recommends that the City Council authorize the closure of Main Street between San Jacinto and Sheriff Avenues, and Sheriff Avenue immediately north and south of Main Street, on October 26, 1996. BACKGROUND The Hemet - San Jacinto Jaycees are sponsoring an event they are dubbing the Potato • Festival to be held on Saturday, October 26, 1996 (which is also Make a Difference Day). Activities include live entertainment, cultural information booths, food vendors, arts/crafts displays, and a beer garden. The festival is proposed to be held in the downtown area on Main Street and Sheriff Avenue, necessitating the closure of those streets. All street closures for these events are required to be approved by the City Council. If approved by the Council, City Staff will commence street closures in the late afternoon on the day prior to the event. Signs indicating the date/time of the event and prohibiting parking will also be placed on the respective streets by City Staff. Events such as these require several City approvals, from the closure of public streets to the issuance of building permits for booths and displays. As a result, fees for these City actions have been established. Additionally, City personnel from police officers to public works maintenance personnel traditionally provide overtime support to these events. For personnel overtime, there is no established fee. Therefore, the City traditionally tallies the staff time spent on these events and subsequently bills the sponsor. The Hemet - San Jacinto Jaycees are not requesting that any of the City fees/costs or processes be waived. However, for you information the typical costs and approvals by the City for such an event are included on the following page. City Council Staff Report September 17, 1996 ACTIVITY/ACTION FEE/COST Event Business License: $25.00/Event Vendor Business License: $5.00/Vendor Police Department Certificate of Compliance: $25.00/Event Fire Department Inspection: $120.00/Event Building and Safety Permits/Inspections: $100.00/Event Police Department Overtime: Actual Costs/Staffing Public Works Overtime: $470/Event (Includes production and placement of "No Parking" signs; and set-up removal of barriers) Attachment: Letter of Request, dated September 12, 1996 CCRPT-96\PTATOFES.R PT • • Hemet-San Jacinto Jaycees �, _' 1 ��° P.O. Box 518 Hemet, CA 92546-0518 � R�NED • "Serving the valley since 1945!" .n cOUYEwGE n: / ' ' AI JAYCEES t September 12, 1996 Mr. Tim Holtz City of San Jacinto 201E. Main St. San Jacinto, Ca 92583 Dear Tim, Thank you for your help yesterday. We realize that we are operating withing a very limited schedule. Here is a list of the proposed program for the Potato Festival. • The event will run Saturday, October 26, 1996. 6:00 a.m. -9:30 a.m. Set up 10:00 a.m. - 11:00 p.m. Event duration 11:00 p.m. -2:00 a.m. Tear down and Clean Up Events are tentatively scheduled as follows: 10:00 a.m. - 11:00 p.m. Live Entertainment(Assortment of Music, Demonstrations, Etc.) (8:00 p.m. - 11:00 p.m. will be a Street Dance) Commercial Vendors, Food Vendors,Non Profits and Game Booths will line the streets. Beer Gardens to be located on Main St. The Potato Festival will follow the previous year's activities with the main difference being that the Festival will only run for one day. It is our feeling that we should reestablish the Festival as an Annual Event and expand upon it next year. We realize that October 26 is Make a Difference Day and there will undoubtedly be many events scheduled for this day. We in no way will be competing in the Make a Difference Day Competition. It is important for us to hold this event and this is the last good weekend we can pretty much count on. We are aware that the Hemet Hospice will be holding a Radio Telethon and will be utilizing the parking lot behind KWRP radio station. They agree with us that holding both projects on the same day will benefit both activities. We will set up the booths with • their location in mind and should not create any parking problems. We are requesting to be put on the City Council Agenda for September Meeting to gain • approval of this project. A list of proposed fees would be beneficial to us in determining our costs. I will be getting in touch with each agency you gave me yesterday to obtain their requirements as well. We look forward to this year's Festival and hope we can build upon it in the year's to come. Thank you for your help and promptness with this matter. Please call me at 925-6987 if you have any further questions. Sincerely, Stephany Borders President • • AGENDA ITEM NO. • e • CITY OF SAN JACINTO STAFF REPORT DATE: September 17, 1996 TO: Honorable Mayor and Members of the City Council FROM: City Council Public Safety SubCommittee, Nathaniel Holmes III, Chief of Police, via John Halloway, City Manager SUBJECT: Expenditure of AB 3229 Funds RECOMMENDATION: Approve the expenditure of AB 3229 funds for the purchase of police vehicles through a lease purchase. FISCAL ANALYSIS: The City will receive approximately $55,000 each year for at least the next two years through the Governors COPS Grant. Banking these funds would mean the City would have to come up with an additional $5,000 in F/Y 1997/98 for the balance of an approximately $115,000 lease payment. • BACKGROUND: In 1994, with Council direction, the department took the first steps toward going to a scheduled vehicle replacement program with issued vehicles for all patrol personnel. Such a program is designed to increase police visibility and to extend the life of patrol vehicles to a useful life of approximately 5 to 7 years. We are proposing that the police department be directed to place the order for the vehicles required to update the fleet and go to an issued patrol vehicle program. This would entail adding 12 marked and two unmarked police vehicles to the existing fleet. The cost of this is estimated at about $115,000 per year on a four year lease purchase. Since we are on a lease agreement with Ford we are able to order now and receive the vehicles in about January 1997, yet defer our first lease payment to the end of the lease year, ie; January 1998. Staff would negotiate an agreement to fit within our budget constraints and facilitate the most cost effective lease agreement. We are requesting that the City Council appropriate the AB 3229 COPS Grant monies to obtain necessary police vehicles. The City is scheduled to receive approximately $55,000 under this grant program and it is anticipated that this will extend for at least two years with indications that it may become a regular state budget item. Thus by January 1998, we will have received and banked $110,000 toward this first lease payment. Our final payment on the existing lease, currently $111,000, is due in August of 1998, at which time the vehicles will be City property. Approved Other • Denied Continued Date Tabled Amended Vote, Informational The is an example of how the Grant monies would be applied and when additional • amounts would have to be budgeted to complete this program. This example does not include the grant money beyond the first two years. Should these funds continue we would not show a negative balance. Date Item Debit Credit Balance 8-1-96 Current lease pmt $111,000 Paid 9-1-96 State COPS Gnt $55,000 +$55,000 8-1-97 Current Lease pmt $111 ,000 Budgeted 9-1-97 State COPS Gnt $55,000 +$110,000 1-1-98 1st Pmt Lease $115,000 -$ 5,000 7-1-98 Old lease savings $111,000 + 106 000 1-1-99 2nd Pmt Lease $115,000 -$ 9,000 7-1-99 Old Lease Savings $111,000 +$102,000 • 1-1-00 3rd Pmt Lease $115,000 -$ 3,000 STAFF APPROVALS: CITY CLERK'S OFFICE USE ONLY City Manager City Attorney Finance Director • • AGENDA ITEM NO. / • / CITY OF SAN JACINTO STAFF REPORT TO: Honorable Mayor and City Council Members All FROM: Brian Mc Nabb, Director of Community Development via Dennis R. Halloway, City Manager DATE: September 17, 1996 SUBJECT: RESOLUTION DESIGNATING STREETS FOR OFF-SITE DIRECTIONAL SIGN PROGRAM RECOMMENDATION Consider the attached Resolution which would add Hewitt Street, Esplanade Avenue, and part of State Street to the off-site directional sign program. • DISCUSSION Article 16.09 of Ordinance 340, the Zoning Ordinance designates an Off-Site Directional Sign Program. There are two aspects to this Program: 1) Formal "Permanent" Kiosks located at major intersections. 2) Temporary Off-Site Directional Signs at locations designated by Resolution. Resolution 2089 designated Ramona Expressway, Ramona Boulevard, and State Street North of the Expressway, as the streets where temporary signs would be allowed. The Chamber of Commerce, the City's designated agent for the temporary sign program, has asked that the list of streets be expanded by adding Esplanade Avenue and Hewitt Street and the balance of State Street. This would provide for more direct cross valley connections between housing projects and the various marketing windows. We have included a copy of Resolution 2089 for your information. Also attached is a Resolution for your consideration which adds the streets mentioned in this report. Approved Other H:\ccrpt-96\offsite.sgn Denied Continued • Tabled DSO - Amended Yotp - Informational Withdrawn Resolution No. 2089 • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, OF INTENTION TO ALLOW TEMPORARY OFF SITE REAL ESTATE DIRECTIONAL SIGNS AT SELECTED LOCATIONS AS IDENTIFIED IN EXHIBIT "A" ATTACHED HERETO RESOLVED, by the City Council of the City of San Jacinto, that WHEREAS, the City of San Jacinto desires to initiate a program in conjunction with the Chamber of Commerce that allows a restricted use of temporary real estate directional signs in the City of San Jacinto, County of Riverside, State of California. WHEREAS, the City Council has determined that it is necessary to permit said signs in limited locations for the purpose of promoting economic development. WHEREAS, Ordinance 340 allows the City Council to establish a'controlled off site sign program NOW, THEREFORE, BE IT RESOLVED the City Council of the City of San Jacinto does hereby resolve that the Chamber of Commerce is the exclusive agent permitted to install 1110 temporary off site real estate signs in the City in accordance with Exhibit "A". Passed and adopted by the City Council of the City of San Jacinto at a regular meeting thereof held on the 5th day of January, 1993, by the following vote: AYES: Councilmembers Ford , Leahy, Solorio , Williams , Mayor Hafliger NOES: None ABSTAIN: None ABSENT: None ATTEST: • Mayor Ci,u 4-0 Deputy City Clerk CERTIFICATE The foregoing is certified to be a true copy of Resolution No. duly adopted by the said City Council of the City of San Jacinto on the date set forth therein. Deputy City Clerk • • f- EXHIBIT "A" TEMPORARY OFF SITE REAL ESTATE DIRECTIONAL SIGNS . Temporary off site directional signs may be set up between the hours of 3:00 P.M. Friday and 10:00 A.M. Monday along the following locations at 1/2 mile intervals, as designated by the City. 1. Sanderson Avenue north of Esplanade within the City limits, as designated by the City. 2. State Street north of the Ramona Expressway within the City limits. 3. Entire length of the Ramona Expressway within the City limits. No more than two signs per development shall be at any one location. The Chamber of Commerce shall not place a temporary off site directional real estate sign for any development who is not participating in the formal kiosk program. The Kiosk Association shall determine the required extent of participation. The Chamber of Commerce is responsible for the removal of illegal temporary off site directional real estate signs. The face area of the temporary subdivision signs shall not exceed 2' X 3'. Said signs shall be posted within the public right of way except on or blocking traffic control signs, or on utility poles or structures. • The Chamber of Commerce shall be responsible to the Kiosk Association for the structure of this program. The Kiosk Committee may adopt other rules as appropriate and shall transmit said rules to both the Chamber of Commerce and the City Council. The Chamber of Commerce shall indemnify the City and the Kiosk Association while operating this program. • 1 • RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, ADDING LOCATIONS TO THE DIRECTIONAL SIGNS PROGRAM PREVIOUSLY ESTABLISHED BY RESOLUTION 2089 AS IDENTIFIED IN EXHIBIT "A" ATTACHED HERETO RESOLVED, by the City Council of the City of San Jacinto, that WHEREAS, On January 5, 1993, Resolution 2089 was adopted establishing locations for Temporary Directional Signs. WHEREAS, the City of San Jacinto desires to add locations to the existing temporary real estate directional signs in the City of San Jacinto, County of Riverside, State of California. WHEREAS, the City Council has determined that it is necessary to permit said signs in limited locations for the purpose of promoting economic development. WHEREAS, Ordinance 340 allows the City Council to establish a controlled off site sign program. • NOW, THEREFORE, BE IT RESOLVED the City Council of the City of San Jacinto does hereby resolve that temporary off site real estate signs in the City are permitted in accordance with Exhibit "A", in addition to those already allowed by Resolution 2089. Passed and adopted by the City Council of the City of San Jacinto at a regular meeting thereof held on the of , 1996, by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: Mayor • Deputy City Clerk CERTIFICATE The foregoing is certified to be a true copy of Resolution No. duly adopted by the said City Council of the City of San Jacinto on the date set forth therein. Deputy City Clerk • EXHIBIT "A" TEMPORARY OFF-SITE REAL ESTATE DIRECTIONAL SIGNS Temporary off-site directional signs may be set up between the hours of 3:00 P.M. Friday, and 10:00 A.M. Monday along the following locations at 1/2 mile intervals or as otherwise designated by the City. 2. Entire length of State Street within the City limits. 4. Entire length Esplanade Avenue within the City limits. 5. Hewitt Street between Seventh Street and the South City limits. • • AGENDA ITEM • STAFF REPORT TO: Honorable Mayor and City Council Members FROM: Brian McNabb, Director of Community Development via Dennis R. Halloway, City Manager DATE: September 16, 1996 SUBJECT: ESTABLISHMENT OF PER STALL AMOUNT FOR THE PARKING IN-LIEU FEE RECOMMENDATION Staff recommends that the City Council: 1 . Adopt the attached Resolution establishing the parking in-lieu fee in the amount of $1,906.00 per stall; and 2. Authorize the Mayor to execute the attached Agreement to allow for Peacock Financial Corporation to pay $9,530.00 over a ten year period in-lieu of constructing five (5) off-street parking stalls for the Virginia Lee Hotel commercial office conversion project. BACKGROUND Peacock Financial Corporation is the process of renovating and converting the Virginia Lee Hotel, located at 248 E. Main Street, in the downtown area for use as their corporate offices. The renovation/conversion process requires the site to brought into compliance with City standards, including the provision of off-street parking. DISCUSSION Parking In-Lieu Fee Ordinance No. 340, the Zoning Ordinance, provides that a downtown business unable to provide the required off-street parking may make in-lieu payments provided there is public parking within 600 feet of the site. The parking in-lieu fee is required to be established by the City Council in the form of a resolution. To date, only one property owner has taken advantage of the parking in-lieu fee provision, which was determined by an administrative calculation. Approved Other Denied Continued • - Tabled Date - Amended Vote _ • Informational - Withdrawn City Council Staff Report September 17, 1996 Staff has drafted the attached resolution establishing the parking in-lieu fee in order to allow Peacock Financial to continue with the renovation of the Virginia Lee without providing off-street parking. The proposed fee of $1 ,906.00 per parking stall is based upon the cost to design and construct the 31-stall parking lot located the northeast corner of Fifth Street and San Jacinto Avenue. The parking lot referenced above was completed in 1993 and is the recent City project that can be used as basis to establish the per stall fee. Peacock Financial - Parking In-Lieu Payment Agreement Ordinance No. 340, the Zoning Ordinance, requires the provision of off-street parking for all developments. As stated above, Peacock Financial is in the process of renovating the Virginia Lee to a commercial office use. The proposed commercial office use will encompass approximately 4,000 square feet, generally requiring the provision of 16 parking stalls. However, the Ordinance 340 also allows downtown businesses to provide only one-third of the required number of parking stalls. Therefore, for the renovated Virginia Lee, five off-street parking stalls would be required. At this time, the site has no available vehicular access to the property, and Peacock Financial has been unsuccessful in attempts to acquire easements from adjacent property owners. Therefore, Peacock Financial is requesting authorization to pay the parking lieu fee. The site meets the minimum criteria in order to utilize the provision, as the site has no available access and is located within 600 feet of the public parking lot on 5th Street. Typically, the parking in-lieu fee is required to be paid prior to the issuance of building permits. However, Peacock Financial has requested to pay the $9,530.00 fee over a period of ten years. In order to facilitate this request, Staff has prepared an agreement and promissory note which are attached for your review and consideration. The basic terms of the agreement stipulate a monthly payment of $104.50, after an initial down payment of$530.00. Staff has also included a provision for 7% interest, in order to cover the administrative costs associated with the payment plan. CCRPT-96\PEACOC K.LN2 • • RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO ESTABLISHING A FEE IN-LIEU OF PROVIDING OFF-STREET PARKING FOR PROPERTIES IN THE DOWNTOWN AREA, PURSUANT TO THE REQUIREMENTS OF ORDINANCE NO. 340, THE ZONING ORDINANCE THE CITY COUNCIL OF THE CITY OF SAN JACINTO, STATE OF CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS,Ordinance No.340,the Zoning Ordinance, requires the provision of off-street parking for all developments; and WHEREAS, Ordinance No. 340 allows businesses in the downtown area to provide one- third of the required number of parking stalls; and WHEREAS, Ordinance No. 340 provides that a downtown business unable to provide the required off-street parking may make in-lieu payments provided there is public parking within 600 feet of the site; and THE CITY COUNCIL FURTHER RESOLVES AS FOLLOWS: • 1. The parkingin-lieu fee is herebyestablished at a rate of$1 ,906.00per parkingstall. The rate is based upon the per stall cost incurred by the City and the Redevelopment Agency for the construction of the 31-stall parking lot located at San Jacinto Avenue and Fifth Street in the downtown area. Moved, passed and adopted by the City Council this day of , 1996. Mayor Attest: Deputy City Clerk • Certificate The foregoing is certified to be a true copy of Resolution No. duly adopted by said City 0 Council of the City of San Jacinto on the date set forth therein. Deputy City Clerk um 0