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HomeMy WebLinkAboutAgenda - Agenda Packets - Regular Meeting 10/15/1996 s ►`' (A.--- '7 D, (Vie, tie .Cate r. AGENDA SAN JACINTO CITY COUNCIL a�A AND THE CITY COUNCIL SITTING AS ' C"--44 �} THE REDEVELOPMENT AGENCY AND Sc—.1 Je/IP7 /) `o"( INDUSTRIAL DEVELOPMENT AUTHORITY AND , . I THE SAN JACINTO FINANCING AUTHORITY ctW� 5 s DATE: October 15, 1996 TIME: 6:00 P.M. PLACE: COMMUNITY CENTER S 'S — 625 SOUTH PICO SAN JACINTO, CALIFORNIA 1 .0 CALL TO ORDER Roll Call e_sjd/,J Prayer of Invocation - Pastor Hal Adams U oL Pledge of Allegiance 2.0 SPECIAL PRESENTATIONS • 2.1 Presentation to Bill & Justine Dugan 2.2 Employee of the Quarter 2.3 Resolution in Support of Measure "T" - San Jacinto Unified School District RECOMMENDATION: Adopt resolution No. 96- In support of Measure "T" - San Jacinto Unified School District Construction Bond. 2.4 Chamber of Commerce - Directional Siqn Program (KIOSK) - Request for Amendment RECOMMENDATION: Provide direction to staff as deemed appropriate. 3.0 PUBLIC COMMENTS Any person may address the Council on any subject pertaining to City business not listed on the agenda during this portion of the meeting. A limitation of three (3) minutes shall be set for each person desiring to address the Council. • 1 4.0 REDEVELOPMENT AGENCY • CONSENT CALENDAR: 4.1 Minutes of Regular Meeting October 1, 1996 RECOMMENDATION: Approve the minutes of the regular meeting of October 1 , 1996, as presented. 4.2 Award of Bid - Phase II Third Street Improvements (� RECOMMENDATION: Accept the bid of D.T.W. Incorporated in the v\ amount of $33,664.50 for construction of Third Street RDA Improvement Project Phase II, at the northwest corner of Third Street and Sheriff Avenue. PUBLIC HEARING: 4.3 Implementation Plan RDA Amendment Area RECOMMENDATION: Continue item to the regular meeting of November 5, 1996. 5.0 CONSENT CALENDAR - CITY COUNCIL All matters listed under Consent Calendar are considered to be routine and will be enacted by one motion by the City Council in the form listed. There will be no separate discussion on these items prior to the motion unless members of the City Council, staff or the public requests specified items to be removed and/or discussed. Anyone wishing to discuss a Consent Calendar item should come forward upon invitation of the Mayor, state their name, address and the Consent Calendar item number. Speakers should limit comments to three (3) minutes. 5.1 Minutes of Regular Meeting of October 1, 1996 RECOMMENDATION: Approve the Minutes for the Regular Meeting of October 1, 1996, as presented. 5.2 Records Retention Schedule - Amending Resolution 2090 RECOMMENDATION: Adopt Resolution No. 96- Amending Resolution No. 2090, updating the Records Retention Schedule for the City. 2 • RESOLUTION NO. 96- • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, AMENDING RESOLUTION NO. 2090 AS IT RELATES TO THE RECORDS RETENTION SCHEDULE 5.3 Claim - Allstate Insurance RECOMMENDATION: Reject claim as presented by the Claims Adjustor pursuant to Government Code Section 913. 0S) (?4 Claim - Cooper, Gordon 'if L RECOMMENDATION: Reject the claim as presented by the Claims 4, ci fig)a� Adjustor pursuant to Government Code Section 913. �-/ 5.5 Warrant Register RECOMMENDATION: Approve warrant numbers 44230 through 44317, dated October 15, 1996, and Payroll check numbers 8139 through 8216, dated September 27, 1996. 5.6 Treasurer's Report - September, 1996 - Herrera RECOMMENDATION: Receive and file 5.7 Final Parcel Map 28377-1 & Quit Claim Deed (McCleish Group - MPC) Location: Ramona Expressway and Sanderson RECOMMENDATION: Approve the final map and direct the City Clerk to record the map; and approve the quit claim deed removing the restricted access along the south side of Ramona Expressway, approximately 180 feet west of Sanderson Avenue. 5.8 Contract - Additional Traffic Engineering Design (Traffic Signals) State Street (Kimley-Horn & Associates) RECOMMENDATION: Approve contract in the amount of $1,800.00 for design of signal interconnection between signals at State and Ramona Blvd., State and Cottonwood. END OF CONSENT CALENDAR Y L`(J Motion by: Seconded by: to approve consent calendar items 5.1 through 5.9 and adopt Resolution No. 96- . • 3 6.0 PUBLIC HEARING - UNADVERTISED • 6.1 Planning Commission - By Laws Amendment - Term Limits RECOMMENDATION: Waive the reading in full and introduce (First Reading) Ordinance No. , amending the Municipal Code relating to Planning Commissioners terms of office. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, AMENDING THE CITY MUNICIPAL CODE TO ESTABLISH TERM LIMITS FOR PLANNING COMMISSIONERS 7.0 CITY DEPARTMENTS 7.1 Committee/Commission/Board Actions 7.1.1 Library Task Force Appointment RECOMMENDATION: Make an At-Large Appointment to the Ad Hoc Task Force. 7.1.2 Accessibility Appeals Board Appointments - Amended Resolution • on Membership RECOMMENDATION: Adopt Resolution No. 96- Repealing Resolution 96-5 and re-establishing the terms of the resolution, as amended, pertaining to the creation of the accessibility appeals board. RESOLUTION NO. 96- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO REPEALING RESOLUTIONS 96-5, AS AMENDED, PERTAINING TO THE CREATION OF AN ACCESSIBILITY APPEALS BOARD 7.2 Fire Sprinkler Exemption - Soboba Springs Village IV - (Pacifica Developments) - McNabb RECOMMENDATION: Direct staff as appropriate. 4 • 8.0 MAYOR/COUNCILMEMBER REPORTS/DISCUSSIONS • 8.1 AB 3229 Funding - COPS Grant (Continued from September 17, p1996) Citizens Option for Public Safety Funding RECOMMENDATION: Purchase 7 marked cars on a 4 year lease- purchase arrangement using only the $55,000 available this year; and purchase 2 unmarked cars outright from the asset forfeiture fund. 8.2 Review of 1996/97 City-to-City Recycling - Solorio/Cornett RECOMMENDATION: Receive report and recommendations from the subcommittee and take action as deemed appropriate. 8.3 Rancho Park - Sand Volleyball Proposal - Cornett RECOMMENDATION: Provide direction to staff as deemed appropriate. 8.4 Councilmembers Requests/Reports 9.0 CLOSED SESSION 9.1 Conference with Legal Counsel Potential Litigation pursuant to Government Code Section 54956.9 (AD 87-1) 10.0 ADJOURNMENT I, Pamela L. Lee, City Clerk of the City of San Jacinto, do hereby certify that I caused to be posted the foregoing agenda this 10th day of October, 1996, as required by law. City Clerk • 5 Agenda No. 4. 3 • STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Bill Marshall, San Jacinto Unified School District Superintendent Via: Dennis Halloway, City Manager DATE: October 15, 1996 SUBJECT: Resolution in Support of Measure "T" RECOMMENDATION: Adopt Resolution No. 96- in support of Measure "T" - San Jacinto Unified School District Construction Bond. BACKGROUND Measure T is a $6,500,000 local school construction bond initiative that will provide vitally needed funds for the San Jacinto Unified School District. These funds will allow the district to build a much needed middle school. • It is important to point out that with the passage of State Proposition 203 in the March 26, 1996, election, San Jacinto Unified School District will be receiving more than $5.5 million from the state for the construction of a new middle school. The School District must provide matching funds for this project. It is critical that Measure T pass on the November 5, 1996 election to provide the matching local funds while the state has money to fund the project. - Approved Other Denied Continued Die Tabled - Amended Yale._._ Informational Arghdrawn RESOLUTION NO. 96- • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, IN SUPPORT OF MEASURE "M" - SAN JACINTO UNIFIED SCHOOL DISTRICT SCHOOL CONSTRUCTION BOND WHEREAS, California's school population is growing by an average of 160,000 students each year creating a need for more classrooms so that students will have an opportunity to learn in an educationally appropriate environment; and WHEREAS, San Jacinto Unified School District's schools are overcrowded. Monte Vista Middle School was build for approximately 485 students, but currently houses 952 students; and WHEREAS, the shortage of classrooms has forced the San Jacinto Unified School District to convert spaces such as electrical supply rooms and a bus garage to classrooms, offices and library facilities; and WHEREAS, the San Jacinto Unified School District has an immediate need for construction of a new middle school; and WHEREAS, many buildings and classrooms at Monte Vista Middle School are 30+ years old and need new heaters, wiring, plumbing and other security features; and WHEREAS, the lack of adequate school facilities within the San Jacinto Unified • School District hurts the quality of education in our community; and NOW THEREFORE, BE IT RESOLVED, that the San Jacinto City Council supports MEASURE "T" which is a local school facilities bond on the November 5, 1996 ballot. PASSED AND ADOPTED this 15th day of October, 1996 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Attest: Pamela L. Lee, City Clerk Mayor L • Agenda No. 2.4 STAFF REPORT DATE: October 15, 1996 TO: Honorable Mayor and City Council FROM: Pamela L. Lee, City Clerk SUBJECT: Chamber of Commerce Request - Amend Directional Sign Program (KIOSK) RECOMMENDATION: Provide direction to staff as deemed appropriate.. BACKGROUND: The attached request was received from the Chamber of Commerce to amend the directional sign program. Patti Drusky will be present to answer questions. It would be appropriate for Council to direct staff on the disposition of this issue. Approved Ochet Denied ,Continued Dale Tabled • Amended 1k� Intonational wdrawn October 9, 1996 • To: San Jacinto City Council From: Patti Drusky, San Jacinto Chamber of Commerce January 5, 1993 the City Council passed resolution 2089 authorizing the San Jacinto Chamber of Commerce to manage the directional sign program within set guidelines. Since that time the program has been operating very successfully for both the Chamber and the local new home developers. In September of 1994 I took over management of the Chamber which also included the management of the directional sign program. The labor for putting out the signs and bringing in the signs each weekend was subcontracted out to Phoenix Programs who had been doing the labor since the adoption of the resolution. I was dependent on Phoenix Programs to continue to provide the labor within the guidelines of the resolution. The City seemed satisfied with the management of the program so 1 had no cause to suspect any difficulties. In August of 1996 the Chamber found it necessary to subcontract with a new entity to provide the labor for the program. Phoenix Programs worked with the Chamber and the new subcontractor to ensure a smooth transition. However, two weeks after the termination of Phoenix Programs the Chamber was contacted by the City to pick up directional signs that Code Enforcement removed due to placement outside of the resolution guidelines. More than half of the placed directional signs for that weekend • were removed by Code Enforcement. The Chamber then met with Community Development Director, Brian McNabb to determine why there was a problem. Indeed, the placement of the directional signs for at least the past two years was in violation of the resolution guidelines but until that weekend had not been enforced. The Chamber then met with the subcontractor and required that sign placement from that point on must follow the resolution guidelines. The major violation was that placement of signs was to be in half mile intervals only but signs we being run the full length of the approved streets. The subcontractor immediately revised the placement to meet the existing guidelines. However, to meet the half mile requirement limited the amount of directional signs that could be placed. After revising all the placement maps to meet resolution guidelines we found that less than half of the signs requested by developers could be put out. This poses not only a major cut in income to the Chamber from the developers but it also restricts the exposure the developers are seeking. The Chamber is therefore requesting that the City Council consider amending the guidelines to allow placement of directional signs in quarter mile intervals. This would allow adequate sites for the exposure the developers need. The Chamber will continue to monitor the placement and removal of directional signs to ensure control and • accountability. EXHIBIT "A" TEMPORARY OFF-SITE REAL ESTATE DIRECTIONAL SIGNS Temporary off-site directional signs may be set up between the hours of 3:00 P.M. Friday, and 10:00 A.M. Monday along the following locations at 1/2 mile intervals or as otherwise designated by the City. 2. Entire length of State Street within the City limits. 4. Entire length Esplanade Avenue within the City limits. 5. Hewitt Street between Seventh Street and the South City limits. • EXHIBIT "A" • TEMPORARY OFF SITE REAL ESTATE DIRECTIONAL SIGNS Temporary off site directional signs may be set up between the hours of 3:00 P.M. Friday and 10:00 A.M. Monday along the following locations at 1/2 mile intervals, as designated by the City. 1. Sanderson Avenue north of Esplanade within the City limits, as designated by the City. 2. State Street north of the Ramona Expressway within the City limits. 3. Entire length of the Ramona Expressway within the City limits. No more than two signs per development shall be at any one location. The Chamber of Commerce shall not place a temporary off site directional real estate sign for any development who is not participating in the formal kiosk program. The Kiosk Association shall determine the required extent of participation. The Chamber of Commerce is responsible for the removal of illegal temporary off site directional real estate signs. The face area of the temporary subdivision signs shall not exceed 2' X 3'. Said signs shall be posted within the public right of way except on or blocking traffic control . signs, or on utility poles or structures. The Chamber of Commerce shall be responsible to the Kiosk Association for the structure of this program. The Kiosk Committee may adopt other rules as appropriate and shall transmit said rules to both the Chamber of Commerce and the City Council. The Chamber of Commerce shall indemnify the City and the Kiosk Association while operating this program. • RESOLUTION NO. 96-41 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, ADDING LOCATIONS TO THE DIRECTIONAL SIGNS PROGRAM PREVIOUSLY ESTABLISHED BY RESOLUTION 2089 AS IDENTIFIED IN EXHIBIT "A" ATTACHED HERETO RESOLVED, by the City Council of the City of San Jacinto, that WHEREAS, On January 5, 1993, Resolution 2089 was adopted establishing locations for Temporary Directional Signs. WHEREAS, the City of San Jacinto desires to add locations to the existing temporary real estate directional signs in the City of San Jacinto, County of Riverside, State of California. WHEREAS, the City Council has determined that it is necessary to permit said signs in limited locations for the purpose of promoting economic development. WHEREAS, Ordinance 340 allows the City Council to establish a controlled off site sign program. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of San Jacinto does hereby resolve that temporary off site real estate signs in the City are permitted in accordance with Exhibit "A", in addition to those already allowed by Resolution 2089. Passed and adopted by the City Council of the City of San Jacinto at a regular meeting thereof held on the 17th of September , 1996, by the following vote: AYES: Councilmembers Cornett , Solorio , Williams & Mayor Pro Tem Smedley NOES: None ABSTAIN: None ABSENT: Mayor Conner ATTEST: Mayor Pro Tem y City Clerk . • Resolution No. 2089 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, OF INTENTION TO ALLOW TEMPORARY OFF SITE REAL ESTATE DIRECTIONAL SIGNS AT SELECTED LOCATIONS AS IDENTIFIED IN EXHIBIT "A" ATTACHED HERETO RESOLVED, by the City Council of the City of San Jacinto, that WHEREAS, the City of San Jacinto desires to initiate a program in conjunction with the Chamber of Commerce that allows a restricted use of temporary real estate directional signs in the City of San Jacinto, County of Riverside, State of California. WHEREAS, the City Council has determined that it is necessary to permit said signs in limited locations for the purpose of promoting economic development. WHEREAS, Ordinance 340 allows the City Council to establish a controlled off site sign program NOW, THEREFORE, BE IT RESOLVED the City Council of the City of San Jacinto does • hereby resolve that the Chamber of Commerce is the exclusive agent permitted to install temporary off site real estate signs in the City in accordance with Exhibit "A". Passed and adopted by the City Council of the City of San Jacinto at a regular meeting thereof held on the 5th day of January, 1993, by the following vote: AYES: Councilmembers Ford, Leahy, Solorio , Williams , Mayor Hafliger NOES: None ABSTAIN: None ABSENT: None • 1. ATTEST: Mayor c/141/7%4 • on Deputy City Clerk C CERTIFICATE The foregoing is certified to be a true copy of Resolution No. duly adopted by the said City Council of the City of San Jacinto on the date set forth therein. Deputy City Clerk • • Agenda No. 4.1 & 5.1 STAFF REPORT DATE: October 15, 1996 TO: Honorable Mayor and City Council Honorable Chair and Agency Members FROM: Pamela L. Lee, City Clerk SUBJECT: Minutes - Regular Meeting October 1, 1996 RECOMMENDATION: Acting in the capacity as the Redevelopment Agency and the City Council, approve the minutes of the Regular Meeting of October 1, 1996, as presented. (The full text of the minutes are located in the agenda package as item 5.1). • Other Denied Continued Dafe Tabled II Amended Vale Informational Withdrawn AGENDA ITEM NO. 11 Z' CITY OF SAN JACINTO STAFF REPORT TO: Honorable Mayor and City Council Members FROM: Brian Mc Nabb, Director of Community Development via Dennis R. Halloway, City Manager DATE October 15, 1996 SUBJECT: AWARD OF BID - THIRD STREET REDEVELOPMENT IMPROVEMENT - PHASE II RECOMMENDATION Accept the bid of D.T.W. Incorporated in the amount of $33,664.50 for the construction of Third Street Redevelopment Improvements Project Phase II, at the northwest corner of Third Street and Sheriff Avenue. • FISCAL IMPACT The City has $30,000.00 of Redevelopment funds programmed for the Third Street Redevelopment Improvement Phase II. BAC KG ROU N D The City advertised for construction the Third Street Redevelopment Improvement Project Phase II on August 10th. At the bid opening the City Clerk received only one bid from D.T.W. Incorporated. The City estimated the construction cost of the project to be approximately $35,000. As only one bid was received, we evaluated the unit costs versus other recent bids and found the D.T.W. Incorporated bid to be consistent with other bids. D.T.W. Incorporated has an "A" license and has previously performed work with thty�off'` San Jacinto. The contractor has performed work for the City of Riverside, City of Newport Beach, City of San Clemente and his references are • satisfactory. ''V �,, • AGENDA ITEM NO. q' 3 CITY OF SAN JACINTO STAFF REPORT TO: Honorable Mayor and City Council Members FROM: Brian McNabb, Director of Community Development via Dennis R. Halloway, City Manager DATE: October 15, 1996 SUBJECT: REDEVELOPMENT PROJECT IMPLEMENTATION PLAN RECOMMENDATION Staff recommends this matter be continued to the November 5, 1996 Council Meeting. • Approved Other Denied Continued Dale • Tabled Amended Vote Informational Withdrawn • Agenda No. 4.1 & 5.1 STAFF REPORT DATE: October 15, 1996 TO: Honorable Mayor and City Council Honorable Chair and Agency Members FROM: Pamela L. Lee, City Clerk SUBJECT: Minutes - Regular Meeting October 1, 1996 RECOMMENDATION: Acting in the capacity as the Redevelopment Agency and the City Council, approve the minutes of the Regular Meeting of October 1, 1996, as presented. (The full text of the minutes are located in the agenda package as item 5.1). Approved Other Denied C Date • Tabled Amended Vote_ Informational Withdrawn MINUTES • SAN JACINTO CITY COUNCIL AND THE CITY COUNCIL SITTING AS THE REDEVELOPMENT AGENCY AND INDUSTRIAL DEVELOPMENT AUTHORITY AND THE SAN JACINTO FINANCING AUTHORITY OCTOBER 1, 1996 1 .0 CALL. TO ORDER The Regular Meeting of the San Jacinto City Council was called to order at 6:05 P.M. by Mayor Conner in the Community Center. 625 South Pico. San Jacinto. California Present Councilmembers Cornett. Smedley Williams and Mayor Conner Absent' Councilmember Solonc Prayer of Invocation by Pastor James McKinney Pledge of Allegiance was led by Mayor Conner :2.0 SPECIAL PRESENTATIONS None • 3.0 PUBLIC COMMENTS Danielle Navarro, representing San Jacinto High School, made a request for a permit for the Homecoming Parade the following Friday. City Attorney Brown noted for the record that the need for the action was immediate and arose subsequent to the posting of the Agenda. Approval to add the matter to the agenda would require a 4/5ths vote. At the hour of 6:10 P.M. Councilmember Solorio arrived in Council Chambers. A MOTION was made by Councilmember Cornett and seconded by Councilmember Smedley to add the High School Parade permit as agenda item number 5.6 on the consent calendar. Motion carried on a 5-0 vote. Bob Zambon requested the City obtain assistance from the Railroad company to repair the crossing at Esplanade near State Street, which had deteriorated. • October 1 1996 Mayor Conner inquired of staff what the status was of the widening at that location? Community Development Director McNabb advised that the City had applied for the program for 90% state funding, but it would take about two years before funding would be obtained. 40 REDEVELOPMENT AGENCY None 5.0 CONSENT CALENDAR - CITY COUNCIL A MOTION was made by Councilmember Smedley, seconded by Councilmember Cornett. to approve the consent calendar as presented. Motion carried on a 5-0 vote. 5.1 Minutes of Regular Meeting of September 17, 1996 Approved the Minutes for the Regular Meeting of September 17, 1996, as presented 410 5.2 Warrant Register Approved warrant numbers 44129 through 44229. dated September 30, 1996. and Payroll check numbers 8062 through 8138, dated September 13, 1996. 5.3 Subdivision Agreement - Extension Tract 23789 (Terra Nova Residential L.L.C.) Location Evans Street - Rancho San Jacinto Approved the extension of Tract Map 23789 for a period of two years. making the expiration date September 1 , 1998. 5.4 Adopt a Park Proposal Received and filed. 5.5 Phoenix House - Contract Main Street Cleaning Directed staff to prepare and execute a contract with Phoenix House Programs. pursuant to their quote of September 9, 1996. • October 1 1996 • 5.6 San Jacinto High School Homecoming Parade Permit Directed staff to work with the school to allow the parade on Friday. October 4. 1996. Police Chief Holmes. in response to Council inquiries regarding the cost and liability issues. stated the Police Department was involved in the process each year. and although there was a potential for liability, any problems of the past had been rectified. and the parade required street closures (Idlywild and Main Street) utilizing reserves and on duty personnel for escort 6.0 PUBLIC HEARING None 7 0 CITY DEPARTMENTS 7 1 Committee/Commission Appointments 7.1 1 Library Task Force Louise Koetters advised that no applications had been received for the two public at large positions and she needed more time to make contacts. Received clarification from Council that members of the Friends of the Library who were interested could also participate as members at large. COUNCIL CONSENSUS to continue the appointment to the next meeting October 15, 1996. 7.1 .2 Planning Commission Councilmember Smedley advised that the rotation of the Planning Commission. unlike the Council's terms alternating 2 and 3 at a time, the Planning Commission was 2, 2 and 1 . He suggested that the appointment be for one year to make the rotation the same as Council. • October 1 , 1996 City Attorney Brown. in response to Council inquiry. thought a change was technically a consensual process and the appointment could be made with that understanding. but it was a two step process and would require amending the Planning Commission by-laws, and could make the appointment subject to the forthcoming change. or wait and bring back an amendment and make the appointment then. Mayor Conner inquired if there was an interest in extending the incumbents term one year? Councilmember Smedley advised he had thought about that. and felt Council should also amend the by laws to cap out the number of terms an individual served. Commended Mr. Hixson's 12 years of loyal service, but felt that term limits would afford Council the opportunity to bring new people aboard. Councilmember Williams was not opposed to the current structure and did not feel terms limits was necessary, since Council had the option to appoint new members. • A MOTION was made by Councilmember Cornett, seconded by Councilmember Smedley. to appoint Tim Dunlap to fill the term of office beginning October 30, 1996, and expiring October 30, 2000. Motion carried on a 4-1 vote with Councilmember Williams dissenting. City Attorney Brown inquired if Council wished staff to bring back an amended ordinance to limit terms'? Mayor Conner suggested a written report be brought back to Council. 7.2 Russian/Aerospace Visit - October 20, 1996 Priscilla Pastor made a presentation and requested financial assistance+ on luncheon costs in the amount of $120.00. and indicated a need to block some parking space for the busses. It was suggested she discuss the blocking of parking with the Police Department. Further, Finance staff could determine where the expenditure would come from in the budget. Ms. Pastor was reminded there was only one meeting left for any additional requests. 411 October 1 , 1996 • A MOTION was made by Councilmember Smedley, seconded by Councilmember Cornett. to approve the $120.00 expenditure for the luncheons Motion carried on a 5-0 vote 7.3 Street/Alley Abandonment (Assembly of God Church) Community Development Director McNabb made a presentation as contained in the staff report on file with the City Clerk. Councilmember Cornett requested to see the Master Plan and suggested the new Council be brought up to speed on the issue before considering any joint issues. Stated the building on the church property needed to be addressed. Felt the CDF should be consulted prior to considering the closure of First Street. Was not opposed to moving forward with other agencies. however, did not favor sitting down to discuss issues until the City had their act together Mayor Conner voiced major concern regarding the closure of First Street. he saw it as a major artery since it was larger than the average residential street. He noted the problems at the old Hemet High School and the properties on Devonsnire when streets were closed. Noted there was a strange , arrangement at the location in question: weird easements and telephone poles in the middle of the alley, commercial use for access to the Circle K. access to the Lions Kitchen, and a residential garage access. Went on to note the property needed to be cleaned up, could not see a plan for parking, the egress from the school was terrible (suggested closure of the parking there), in general there was still a lot of work to be done to rectify the many problems at the site and the school district was not interested in considering the issue prior to the November elections. Councilmember Cornett requested the matter be tabled. John Palmer stated he wished to oe on record, that any condemnation procedures from First Street to Estudillo and Ramona would be met with resistance from property owners. Stated Estudillo was only 30 feet wide and routed tremendous traffic and the closure would reduce CDF response time Councilmember Smedley concurred with Ms. Cornett, that the City get their act together and bring the matter back at a later date. • • October 1 , 1996 City Manager Halloway requested clear direction from Council on how staff was to proceed Councilmember Cornett identified the following. 1 Council needed to see the master plan. 2. Address the problems with the building and what should the City involvement be? 3. Regarding the street closure. CDF needed to the consulted. 4 Was parking a viable option without closing the street? S. Generally. there was a lack of information and some of the questions needed to be answered first 6 After addressing the items listed above. then would be willing to meet with the Church and School 7 Would like the matter tabled until staff had some answers Mayor Conner suggested a meeting with Gordon Houston. the City Manager and Mayor to discuss tearing down the building, but obviously the City could not incur the $20-30.000 cost to do so. Suggested working with Mr. Houston • as the first step, possibly by the next week. Councilmember Smedley suggested directing staff to bring back an item for street closure that Council could vote on. He was concerned about setting a precedent by abandoning the street and future abandonments for the purpose of parking. City Manager Halloway noted that the City could not simply give away an asset and it would require an appraisal. Councilmember Cornett reiterate° the concerns of the Mayor and stated they needed more answers before talking to other organizations. 7.4 AB 3229 Funding - COPS Grant (Continued from September 17, 1996) Citizens Option for Public Safety Funding Councilmember Smedley inquired it the hiring of another officer was actually a real consideration? Police Chief Holmes noted it was an option. but not brought forward because of the potential for lay off, but what they needed were vehicles. i October 1 . 1 996 • Mayor Conner noted the officer level had already been raised to 24. and there would be two more the following year Councilmember Cornett voiced concern over expanding the lease program for the next three years and the Possible drain on the general fund. Suggested the consideration of the transcription service wnich would provide more officer time on the street. Clarified she was not discounting the need for vehicles Mayor Conner inquired what the COPS funding would provide in terms of vehicles for an outright purchase? Police Chief Holmes stated each equipped vehicle cost about $28,000. without a camera and computer. Councilmember Smedley suggested participating in the purchase of used vehicles from Salt Lake City. Noted the cost was $20,000 plus the cost of decals and a cage. Some of the vehicles offered has only 16.000 miles on them. With the possible passage of Proposition 218, the City would be facing serious money shortages and he was unwilling to commit to leases for 411 the next four years. Police Chief Holmes noted that the program was geared more for smaller communities. and the vehicles were being sold to offer them a profit. However, San Jacinto was not a small community, but rather was considered an average size and vehicles were needed with less mileage. If a vehicle purchase was not possible then would rather hire an officer and take the chance of a lay off the following year. Mayor Conner noted that the City of Lake Elsinore, in considering Proposition 218 would be facing a layoff of employees, reducing their staff of 69 to 44 immediately upon passage. With San Jacinto wanting to add officers, clearly they did not have 10-20 people they could cut. With the uncertainty. suggested the purchase of 2-3 new cars would be a legitimate expenditure. Would prefer the purchase of brand new vehicles with a guarantee for $28,000 than used at $20,000. Councilmember Cornett agreed. 4111 • October 1 , 1996 Councilmember Williams noted that during budget discussions. Council direction was to support the vehicle assignment Program to extend the life of the vehicles. which would cost a little up front but would be cost saving in the long run The program was supported by the Public Safety Financing Committee, along with police expansion No doubt there was no guarantee on the legislation and continued funding so suggested consideration of half the funding to further the program. In keeping with what the community wants, additional officers and no funds. then maybe they should look at contracting with the Sheriff However that did not seem to be the goal desired then Council needed to step uo and do the things necessary to support the Police Department. It was not easy to predict the future. but felt the funding would be in place. so rather than not fund at all, suggested funding half at a cost of $67.000 Police Chief Holmes noted that option two on page two would provide economy but get more for less. Councilmember Cornett requested that prior to the next meeting. that the Budget Subcommittee meet to review the matter Felt it was imperative to be • fiscally responsible and a need to assure citizens by reviewing the police budget, since they had already gone through the other department budgets, to see what funding could be pulled to support the purchase. Councilmember Smedley understood what Mr. Williams was saying; but was concerned about the 3-4 year commitment of funding without a guaranteed source of revenue. To commit beyond one year of funds he considered to be reckless Clearly the leases would not be forgiven if the funding were lost and then there would be further impacts if Proposition 218 passed. Councii was being asked to spend $460,000 with only a $55,000 funding guarantee Would agree to a cash purchase or an additional officer. Mayor Conner suggested the matter be considered by the Budget Subcommittee to look at the purchase of two cars or spend only half the lease money and come back with a recommendation at the next meeting. Councilmember Cornett inquired what the time constraint was on the purchase? • October 1 , !,996 • City Attorney Brown, in reading the legislation. allowed action by Council within 60 days from the September 17. 1996. public hearing. In response to inquiry noted the funding was clearly for front line municipal police services and the proposals would not supplant. but would be supplementing, due to the lack of existina funding A MOTION was made by Councilmember Cornett. seconded by Councilmember Smedley, to refer the matter to the Budget Subcommittee, to look at three options. 1 ; the option of purchasing two vehicles with the $55.000 funding. 2) option one of the staff report. to lease seven vehicles for four years. and 3) option two of the staff report, to lease nine vehicles, for four years, and report back to Council at the October 15. 1996. meeting. Motion carried on a 5-0 vote. 8.0 MAYOR/COUNCILMEMBER REPORTS/DISCUSSIONS 8 1 Review of 1996/97 City-to-City Recycling- Solono/Cornett Councilmember Cornett advised the subcommittee had met with OK Associates and advised them of the contract concerns and discussed recycling They were awaiting a report back and felt it was a successful • meeting. 8.2 Councilmembers Requests/Reports Councilmember Smedley: 1) Advised of the lobbying effort with other agencies to build levees for economic development. Noted the meeting which had taken place and the progress made. The application process was proceeding for a $30.000 study, at no cost to the City. Suggested it would be appropriate for a joint meeting with County Flood Control November 26. 1996. Council concurred. 2) Noted there would be general economic development session. jointly with other agencies and the Planning Commission, October 22. 1996 3) Suggested a meeting with EMWD regarding the possible use of their vacated facilities. Urged that the City Manager write a letter to Mr Simms to further explore the offer. • October 1 , 1996 Mayor Conner 1) The RDA meeting canceled with Russ Beckner needed to move forward in January, 1997 Had met with the Generai Manager of the Water District, and it had been successful They were trying to reach a consensus on the propositions on the November ballot Councilmember Cornett: 1) Agreed with the exploration of the EMWD facility and some potential negotiations. 2) Budget Subcommittee would have their quarterly review report the first meeting in November 3) City of Hemet approached San Jacinto regarding a Council Committee on Highway 79 and wanted to be sure the appropriate scheduling and posting of agendas 4) There would be a 3-4 hour tour of the CDF command center Thursday morning if anyone was interested in joining her. Councilmember Williams: 1) Requested a report on whether the budget was meeting the target and 11111 goals. 2) Requested a goals setting session with the City Manager. 3) Within 45 days would like a report from CDF on response times and the use of backfill on the engines. and the status when the defibulator is out for two hours Regarding the exploration of the EMWD Facility: City Attorney Brown noted the difficulty of acting on the matter, and suggested the Board Chair pursue informal discussion. Mayor Conner noted there were several serious issues, particularly the utility costs and wasted space. Suggested there would be opportunities to address the matter later. Councilmember Smedley suggested looking at a joint effort with the City Hemet and School district, and possible maintenance yard. 411 October 1 1996 • At the hour of 7 45 P.M. Council recessed At the hour of 8:05 F M Council reconvened. with all members present, for closed session pursuant to the foilowina• 9.0 CLOSED SESSION 9.1 Conference with Real Property Negotiator pursuant to Government Code Section 54956.8 Property 1435 S. San Jacinto St Negotiating Parties: Dennis Halloway. Brian McNabb, Bob Wilson. Walt Brown Under Negotiation, Price and terms 9.2 Conference with Legal Counsel Potential Litigation pursuant to Government Code Section 54956.9 ;AD 87-1 ) 9.3 Conference with Legal Counsel -- Existing Litigationpursuant to Government Code Section 54956.9 - (CFD #2) TMP vs. City of San Jacinto 9.4 Conference with Real Property Negotiator pursuant to Government Code Section 54956.E Property APN# 430-100-007 & 008 Negotiating Parties: Dennis Halloway, Brian McNabb and Can Rodgers Under Negotiation: Price and terms At the hour of 9:03 P.M. Council reconvened in open session, with all members present, and announced no reportable action being taken. 10.0 ADJOURNMENT There being no further business to conduct, the meeting was adjourned. The hour of adjournment was 9:04 P M. Submitted by Approved by Pamela L Lee, City Clerk Jim Conner, Mayor City Clerk _ • Agenda No. 5.2 • STAFF REPORT DATE: October 15, 1996 TO: Honorable Mayor and City Council FROM: Pamela L. Lee, City Clerk SUBJECT: Records Retention Schedule - Amending Resolution 2090 RECOMMENDATION: Adopt Resolution No. 96- Amending Resolution No. 2090, updating the Records Retention Schedule for the City of San Jacinto. BACKGROUND: With the advent of the consolidation of offices, it has brought to staff attention the need to review the records retention schedule and provide an update, so that records are disposed of appropriately prior to the consolidation. The previous records retention schedule was reviewed by the City Attorney and the comments are attached for your information. The revised schedule reflects the changes recommended. - Approved Othef Denied ( r11d, DOI - Tabled Amended 1� hdOm onr . Wd awn RESOLUTION NO. 96- • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, AMENDING RESOLUTION NO. 2090 AS IT RELATES TO THE RECORDS RETENTION SCHEDULE WHEREAS, the City finds it necessary to dispose of obsolete records to facilitate the storage of records with legally required retention; and WHEREAS, the City wishes to update the existing retention schedule in keeping with any legislative changes; and WHEREAS, the City wishes to dispose of records in accordance with the retention schedule. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Jacinto, hereby approves and adopts the following: SECTION 1. Hereby amends Section 2 of Resolution 2090 with an amended retention schedule as shown in Exhibit "A" attached hereto and made a part hereof. • APPROVED AND ADOPTED this 15th day of October, 1996, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Jim Conner, Mayor ATTEST: Pamela L. Lee, City Clerk Aral- r tgvat at titagagyf8.ztu Racaxds f ,< Ste, der qpipmxtik iM a., aarit u mat 0. CC City Seal and logo. Curr 2 M Shall be retained permanently. CC Incorporation papers. P - M CC Records Retention Schedules. P - M All schedules shall be retained permanently and only the current maintained in the office. All Records Inventories Curr 2 D Working drafts and inventories shall be destroyed . following each new inventory and upon the completion of records destruction requests/approvals. All Requests/Approvals to Destroy Records. 2 - D CC Requests/Approvals to Destroy Records. S - M A summary list of destroyed records may be retained in the office for reference or stored permanently. All Records Management Manual/Policy and Filing Curr - - Retain in the office until amended and updated. System. CC Records Management Manual/Policy and Filing Curr - M Retain for legal and research purposes. System. CC Sister City Program Curr 5 M Microfilm only that which of historical value. l#i% .nitt.Ptoceais g All Correspondence and reference material Curr - D May be destroyed when no longer in use. Care pertaining to software programs. . should be taken when changing programs that recorded city information is not lost and handled within the retention schedules. Actual software programming is not a public record. 3S0-i04104ti"i4a0 . All Departmental memos and correspondence for 2 - D Care shall be taken in the use of this category. which there is no category. Very little falls in this category and destruction of these records must go through an approval process. All Pending work files, drafts and notes. 2 - D Again, caution shall be exercised in the destruction of such materials. .16at: Is a.......0 Services :. CC Requests for service, complaints, 2 3 D commendations, inquiries not related to claims, investigations or litigation. 2 S . III • S S EXHIBIT "A" TO RESOLUTION NO. 96- RECORD RETENTION SCHEDULE (10/15/96) Pursuant to Government Code Section 34090 0 • D.c7C 4f e4 IRwriss a Rsa+ax tt« Stor #!cr Caa�a�mt # a ojrre at All Duplications and Copies for which another - - - Should be maintained for reference only and be department has originating and/or retention destroyed when no longer necessary, customarily responsibility. retain no more than 2 years. All Any document which may be related to a Curr 5 D All such records shall be maintained for 5 years claim or litigation, either pending or Comp. following completion or settlement. Consult with potential. the City Attorney before destroying. 1R. 10 A$mnistra All Administrative policies of the organization Curr 2 M Policies should be retained until superseded, and department, including Goals and stored 2 years for reference, microfilmed for Objectives. historical value ifO BEsa d , Co Lfi t>na & enmmdit ees All Each department providing staff support shall take responsibility for the following documents: All Minutes, Resolutions, Bylaws, Oaths, 5 - M Copies shall be indexed and maintained in the Membership Rosters and Terms of Office. originating departments permanently. Retain Originals - DO NOT DESTROY All Agendas (Cover Sheets Only) 2 5 D Agenda packets shall be distributed to category files and retained accordingly. The actual agendas (cover sheets and resulting action) shall be indexed electronically. All Correspondence, appointee applications. 2 5 D Correspondence not relative to a category. lit? Czy..... i CC Minutes, Ordinances, Resolutions, Rules of 5 - M Copies shall be indexed and maintained in the Procedure, Oaths, Membership City Clerk's Office permanently. Retain (Subcommittees) Rosters Reorganizations, Originals - DO NOT DESTROY and Terms of Office. CC Agendas (Cover Sheets Only) 2 - D Agenda packets shall be distributed to category files and retained accordingly. The actual agendas (cover sheets and resulting action) shall be indexed electronically. CC Individual Councilmembers correspondence Curr 2TE D That not categorically related shall be retained and biographical data. for those currently in office and stored for 2 years following their term ending. All Commendations/Proclamations. 2 - D May be retained selectively for historic purposes. 1 Or Ikon a c'et f&*rts1 s s Ott, 40t*r .U r Co +r►mts Ludt Wtboyrit3+rs;., s olps it FIN Accounts receivable. 2 3 D May be destroyed after audit. 2 O...Aaae8ament:..D atr�.ata . . ................ FIN Collections and assessment records. Curr 3 M Records may be destroyed 5 years after bond payoff. CC Records related to the proceedings, Curr 3 M Records may be destroyed 5 years after bond including all bonds, correspondence, payoff. filings, and notices. All Correspondence and reference material. Curr 3 D CC Abandoned proceedings. Curr 2 D x03udge. ... .. .. P CC Annual Budget, et, including Capital 2 3 M These are permanent records. Improvements, Redevelopment Agency and Industrial Development Authority, adopted. All Individual department budgets, reports, and 2 3 D requests. All Fee schedules and justification Curr - M Permanent for historic value. CC Fee schedules and justification. Curr 3 M All Requests for fee waivers. Curr 3 D All Applications and correspondence, Curr 3 D unsuccessful. All Applications and correspondence, Curr 3 M Permanent for evidential value. Federal grants successful. can be audited up to 10 years later. FIN Audits Curr 3 M Permanent 1V) It*Cstaiar to . . . FIN Fund transfers. Curr 5 D May be destroyed after audit. o II • • . s Q g : ip of cif `. **cords ..Ott:.;::... :St or,::.:. Hirai its .nd`L.g• t#4r1t ** DePt o/0. FIN Requests for service accompanied by Curr 5 D Records pertaining to deposits still on file deposits. shall be retained until refunded. Records of refunds may be stored for 5 years and then destroyed. A list of refunds may be retained. All News clippings, press releases, and Curr 2 D speeches. CC City Newsletters. Curr 2 M Retain for historical purposes. All Forms Management, master file of all forms. Curr - - All Membership rosters, correspondence, Curr - D May be destroyed when superseded. These records agendas, notices, announcements, bulletins, are not city public records and are distributed annual reports, newsletters, and and retained by the various organizations publications not specifically categorized. according to their own retention schedules. All Regulations, reference material and 2 - D May be destroyed when superseded and no longer surveys. necessary for city reference. 180 Or2AhizatOns, cistic A : ivate All Membership rosters, correspondence, Curr - D May be destroyed when superseded. These records agendas, notices, announcements, bulletins, are not city public records and are distributed annual reports, newsletters, and and retained by the various organizations publications not specifically categorized. according to their own retention schedules. All News Clippings, press releases, and Curr - M Retain selected items for historical purposes. speeches All Reference material and surveys. 2 - D May be destroyed when superseded and no longer necessary for city reference. 190 NSuti as atit serve y.s All Studies and surveys generated by a 2 - D May be destroyed when superseded and no longer department for which there is no specific necessary for department reference. category. 200: . ; RINA3ICTAL/1tSCAL :SRRVICRS 204 A Out1ti?zg FIN Annual Reports including the State 2 3 M Controller, Appropriations, Audits, Chart of Accounts, Warrant Registers, Bank Registers, Deposits and Checks. FIN Accounts payable. _ 2 3 D May be destroyed after audit. 3 . ............. .... ....... . �cig eript ap a! GetaSaxY$ riair end Pacorits Ott, 8tiler Cts mad L*k Authorities • fit o/De t FIN Franchise records and payments. Curr 2 M PD Solicitors licenses. Curr 2 D 280 0*0ia { ;.... >........ .. .. .. CC Bids, specifications, notices and Curr 3 M Bid bonds may be returned upon execution of a affidavits, which are successful. contract and all bid records shall be retained with the contract. CC Bids, unsuccessful. Curr 5 D Bids related to grants shall be retained according to the grant requirements. Bid bonds may be returned immediately after bid award, with the retention of the top three which will be returned upon execution of a contract. All Equipment, Small manuals and warranties. Curr - - May be disposed of with the equipment disposal. FIN Fixed Asset Inventory. Curr 5 M This is a permanent record. All Requests for proposals, successful. Curr 5 M Proposals related to grants shall be retained according to the grant requirements. All Requests for proposals, unsuccessful. Curr 3 D PD Sale of surplus property. Curr 4 D All Supplies and requisitions. Curr 2 D May maintain a list of vendors, addresses, parts number and description of hard to find items. All Equipment Warranties and agreements Curr 2 Keep for two years after equipment disposal. .Z 9O Re'sras ue & iiatic i FIN Census (population) information. Curr 3 M FIN Cigarette Tax Reports. Curr 4 D May destroy after audit. FIN Fines and Forfeitures Reports. Curr 4 D May destroy after audit. FIN Gas Tax Reports. Curr 4 D May destroy after audit. 6 ID III S • • • prig Dstriptita� Off`. C. Y/Sui s *Ad Ripcords Ott, gum. taker is *Xid>Li*gel auU rtti+ DpL Olt, st FIN Portfolio Curr 3 M Permanent for research and historical value. FIN Policies and correspondence. Curr 2TE M Permanent for research value. 4 FIN Deductions and time sheets. Curr 2 D May be destroyed after audit. FIN Deferred compensation and retirement 2 3 M Permanent. reports. FIN EEO and Affirmative Action filings, federal Curr 4 M May be necessary for grant audits and historical and state. purposes. FIN Individual expense records. 2 5 D May be destroyed after audit. FIN Policies, procedures and regulations. Curr - - May be destroyed when superseded. All Work logs. Curr 2 D 27O Pezm : s & #ia.c$u8.a ... PD Animal license applications. Curr 2 D PD Bicycle license applications. Curr 2 D PD Bingo licenses applications. Curr 2 D 1 CC Business license applications. Curr 2 D B&S Building permit applications, including Curr 2 M Residential plans and specifications may be inspection cards, stop work and correction destroyed 90 days after the completion of the notices and expired permits. work. FD Burning permits and inspections. Curr 2 D CD Encroachment permits and inspections. Curr 5 M CD Home Occupation permits and inspections. Curr 5 D 5 oarig' 3.str tical of e*,t YfS S Rorda Oft S *iox eta a nd 7t�l:7 tboxttios oirmo art CC Economic Interest Statements, copies. 2 2 D " CC Campaign Statements, councilmembers, 2 5 M fl " successful candidates and supporting committees. CC Campaign Statements unsuccessful candidates 2 3 D n " and supporting committees. CC Other filings and statements. 2 2 D n ° 340:40.ga it Vp*ar.tit n All Correspondence, recommendations and 2 5 M Permanent for administrative and evidential opinions of the City Attorney. value. 350.2E®94s3atioa ..: : All Proposed legislation, municipal, county, Curr 2 D state and federal, and correspondence relating thereto. 380Litigaa:i00 :. CC Claims and subpoenas. Curr 5 M Retain permanently. • CC Litigation case files. Curr 5 M Retain permanently. • 31Q Riak;3san W0a*A3*t FIN Accident reports. Curr 5 D Shall be retained 5 years after statute of limitations runs out or settlement. CC Bonds for public officials. Curr TE M Retain permanently. All Insurance certificates. Curr 5 D May be destroyed 5 years after replacement or expiration. CC Insurance policies, riders and renewals. Curr 5 M Retain permanently. FIN Workmen's Compensation Cases. Curr 5 20 May be destroyed 20 years after settlement. 400 AdatiniatrAt on o • S • • :U10 Dearariptio1 oi:E t gorYiSeries eM S•eords Wt. Stor ..Commonts .nd 101090 '7►uthorttiu XeP B/De st FIN Sales Tax Reports. Curr 4 D May destroy after audit. FIN Transient Occupancy Tax Reports. Curr 4 D May destroy after audit. 3II IAr ROUT 30 steemtioW. ztr CttlSocu iltioi CC All original agreements, change orders, Curr 3 M contracts, leases, memorandums of understanding, notices of completion, and securities for consultants, contractors, developments, equipment, franchises, improvements, maintenance, office space, services, subdivisions, and all promissory notes. 3 .0 Codoa CC Municipal Codes and updates. Curr P 320 Slectiona CC Affidavits, notices, and publications. Curr 3 M CC Candidates' Statements and Nomination TE 4 D May be destroyed 4 years following the term of Papers. office ending for which they were filed. CC Petitions, Initiative Recall, and 1 - D May be destroyed 1 year following certification Referendum. of the election results at which the ballot measure qualified or if not qualified, 1 year after final examination by the City Clerk. These are not public records and examination is governed by Government Code Section 6253 et seq. CC Working and reference materials, i.e. Curr - - These are working materials which can be Candidates' Guidebook. destroyed when superseded. 33O FPPC:Addin stratidt CC Bulletins from FPPC. Curr 1 D May be destroyed when no longer necessary. CC Forms and manuals. Curr 1 D May be destroyed when superseded. It is recommended that one of each prior form and manual be retained for 1 year. CC Economic Interest Statements, originals. 2 5 D Pursuant to G.C. 81009 and 84104. 7 ox: g;; D�a wriptil as.sf E�i#sgoV: iS $ iaadl A�coxds ....Ott* S ax. ta"ar Comet t* a i g* 1.ut o rtt s* Dsp • *ID. CM Eligibility lists. Curr 5 D CM Employment Notices, other agencies. Curr - - Destroy upon expiration. CM Employment Notices, city. Curr 5 D CM Interview and testing materials and answer Curr 5 D These are not public records. keys. CM Resumes and applications declined. Curr 5 D These are not public records. All Resumes, applications, backgrounds and Curr 5 M These are not public records. medical reports accepted. CC Volunteer worker program. Curr CM Those studies and surveys compiled by other Curr - - Destroy when no longer necessary for reference. agencies. 504 . PL ING AN DSV LOP KN4 $00 Di ve7.tigli*op f -: :*A.O.? CD Comprehensive Development Plans Curr 5 D CD Lot Line Adjustments. Curr - M CD Parcel Maps. Curr - M Permanent Records. CD Planned Unit Developments. Curr - M CD Site Plans. Curr 5 D CD Tract Maps, tentative and final. Curr 1 D Residential plans may be destroyed 6 months after completion. CD Variances. Curr - M 57.0 E onoxiiic D e3O mer t a 4111 • S f S ! atit D artittiow ct:'Cstegart/8etifi Arid Rlcords oft, Ste, .Icier-. agiNnts AM 2akga ,u ortk3wt7► Dept o00 et All Correspondence, policies and procedures Curr 5 D May be destroyed 5 years after being superseded. relative to employee suggestions/grievances. CM Employee grievances. Curr 5 D May be destroyed 5 years after statute of limitations runs out or settlement. 4 O. Eeaefi.ti & 5exvactielt All Informational material related to employee Curr - - May be destroyed when superseded. benefits. • CM Correspondence relative to employee Curr 5 D May be destroyed 5 years after expiration. benefits, including deferred compensation, . education and training, insurance and retirement. FIN Travel and conferences. 2 5 D 420 Classificat on/Satarias � flag s CM Classification studies and surveys, job Curr 5 M Permanently for administrative and historical descriptions, and salary schedules. value. All Job descriptions and salary schedules. Curr - - • All CPI (Consumer Price Index) . Curr - - May be destroyed when superseded. 43Q Empinyes Racc x,'df! <: >: CM Individual employee records, including Curr 5 M These are not public records. Retain for five applications, evaluations, personnel action years after termination. forms, insurance information, W-4's, and I- 9's All Individual employee records, including Curr - D These are not public records. applications, evaluations, personnel action . forms, background and notes for supervisors use only. 440 Xabor Relations..... CM Correspondence and memorandums of Curr 5 M Permanent for evidential, research and historical understanding relating to labor relations value. and negotiations. 4SO Reoxsi .traent & Selection CM Affirmative Action Plan. Curr 5 M • cc tagarltt nd C rds Camerta Ls Authorities +± vJ0+ CD Zone Changes and amendments. Curr 5 M Permanent records. 534 Redeve1ap0ent CD Project Areas case files. Curr 5 M Permanent records. Studi CD Stud ies an d surveys not cas e related. Curr 5 D GOQ.lf#a�tatabkiCa FD Graffiti. Curr 5 D PD Noise and nuisances. Curr 5 D CD Pollution, air. Curr 5 D WD Pollution, water. Curr 5 D CD Signs. Curr 5 D B&S Substandard housing. Curr 5 D May be destroyed 5 years after settlement. FD Weeds. Curr 5 D B&S Vehicles. Curr 5 D ii iQ;AAima� P.on�ra� PD Correspondence and reports related to the Curr 5 D control of animals and related activities. FD Emergency Response Plan. Curr 2 D PD Civil defense. Curr 2 D 12 • • • • • c 4y: >3 escript on of V*t4090000rifiAlud Rimords Oft, &tor. Mier PCs *Ad Uego1 AUtboriti*s Not o/De st All General correspondence. Curr 2 D 520: Environmental Reviews CD CEQA rules, regulations and manuals. Curr 5 D CD Specific issues, i.e. Stevens Kangaroo Rat. Curr 5 D 5 O Genetal nap* CD Plan adoption and related elements. Curr 5 M These are permanent records. CD Amendments. Curr 5 M " r 5#0 ifkstor 04a gresarvatia . B&S Buildings and landmarks. Curr 5 M Retain for historical value. If CC Documents. Curr 5 M II 560 .•sing 0#4..:t#ii.G.e... CD Multi-Family Bonding. Curr 5 D Retain for 5 years after expiration of bonds. CD Single-Family Bonding. Curr 5 D CD Senior Housing Assistance. Curr 5 D a"..60 Lend Tise control CD Agricultural Preserve Diminishments. Curr 5 M CC Annexations. Curr 5 M Permanent records. CD Conditional Use Permits. Curr 2 M May be destroyed 5 years after expiration. CD Temporary Use Permits. Curr 2 M May be destroyed 5 years after expiration. 11 D t O1Di let PD Crime and supplemental reports of 3 - D Providing they do not relate to; an arrest, infractions, misdemeanors and felonies. unserved warrant, identifiable items not recovered, Penal Code 290, Health & Safety Code 11590, criminal death case, violations of Penal Codes 799 & 800, and current civil or criminal litigation. PD Citizen complaints or subsequent 5 - D Unless evidence in a claim or litigation, pending investigations relating to Police or potential, which are then retained until 5 Department and Internal Affairs. years after settlement, pursuant to P.C. 832.5. 560 9tudiees Ic survey$.:: W All Studies and surveys not case related but Curr 5 D pertaining to public health, safety and welfare. is:70S....: :::':: LU LIC-'r.C:LLIXS�. 41i 0 NDS..JL CIAYILss'.'!::.,: AA.. :,• All General. Curr 2 D 310 Cu3ttn fc Ci ttii CM Community Center. Curr 5 D CM Senior Day Care. Curr 5 D CM Senior Nutrition Program. Curr 5 D All Maintenance schedules and logs. Curr 5 D All Parts replacement. Curr 5 D Each department may maintain a list of vendors and hard to find parts. All Use schedules and logs. Curr 5 D All General. Curr 2 D 34 :Libraries 14 • 11111 • • • ocig , t t of c 40410.3s. .`ee Tt : e . Atitt ZeittOta tit > ►,ato�r ti Dspt id Os it B Q: �mergeacy hex s*xcet FD Ambulance services. Curr 5 D FD Paramedic services. Curr 5 D 14o>Pize::..vttl.... obisuot►x'el!lilldtk'i:<.. FD Call logs. Curr 1 D FD Hydrants. Curr 5 D FD Inspections. Curr 5 D 65Q �z'3aaisal.I,arr �afox�hem�niti �ervf,��ts PD Arrest and Booking Reports. Curr 5 D May be destroyed 5 years after case has been settled. PD Call logs. Curr 1 D PD Citations. Curr 5 D PD Evidence, documentary. Curr 5 D May be destroyed 5 years after case has been settled. PD Evidence, property. Curr 5 D May be destroyed 5 years after case has been settled. PD POST Information. Curr - - May be destroyed after being superseded. PD Warrants. Curr - D Purge arrest warrants according to recall schedule established by the Courts. PD Telephone & Radio communication recordings. 100 - - Destroy unless evidence in a claim or litigation days either pending or potential, pursuant to G.C. 34090.6. PD Accident reports, auction receipts, expired 2 - D permits & licenses, lost & found records, daily activity logs, non-criminal reports, dispatch and field interview cards. 13 brig> 3#��ee�aciptiQ ai Cxlsgoity Str$+t�eItiocor4s flfl, AltOt. 'Aitr its s;p4 . int,.ariti*a P >: of . WD Specific case files on individual wells. Curr 5 M CD Correspondence and records relating to Curr 5 M undergrounding utilities. All General correspondence relative to cable Curr 2 D television, electrical, gas, refuse disposal, telephone and water services. 900 2 >REAL ,SSTATB< 9D0 Ar�mini .1 ati I All General correspondence related to the sale Curr 2 D and acquisition of real property. 010 3ieec & Easements CC All recorded deeds, easements, 5 - M Retain originals permanently - DO NOT DESTROY abandonments/vacations, and dedications. 570:k�as�.�ii All General correspondence related to the Exp. 5 D leasing of real property. 930:Ea3s & Aaqui it .on CC General correspondence related to the sale Curr 5 D and acquisition of real property. CC Title reports on real property. Curr 5 M These are permanent records. All = All Dept. B&S = Building & Safety CC = City Clerk CD = Community Development CM = City Manager FD = Fire Department FIN = Finance Department PD = Police Department PW = Public Works Department WD = Water Department Curr. = Current # = Number of years P = Permanent Exp. = Expiration Comp. = Completion TE = Term Ending M = Microfilm D = Destroy • o41111 110 • c tg • Owlet cau al.cotegore$l*L46* and ocords-- 1, $ : 44.0;• CONaientik #nd Legi t'i tbaaritiu Dept alDs All General. Curr 2 D SQ. PaLks..: and PW Individual park and facility files, Curr 5 D including information regarding maintenance and related activities. PW Maintenance and use logs Curr 5 D 9t3t? At�eais3�,strat�on .:... _ PW General correspondence files which fit no Curr 2 D other category. asti xsc, ::. ecs PW Specific case files. Curr 5 M Retain permanently. PW Specific case files. Curr 5 M 83. : 8traaets, �1 a s,.: idi 11ks, &<£+ tt PW Specific case files. Curr 5 M PW Correspondence related to traffic Curr 5 M directional signals and signs. PW SWITRS. Curr 5 M PW Truck Routes correspondence and records. Curr 5 M PW Correspondence related to mass transit Curr 5 M services. 840 15 BEST BEST & KRIEGER LLP A CALIFORNIA LIMITED LIASILITY PARTNERSHIP INCLUDING PROFESSIONAL CORPORATIONS LAWYERS • ARTHUR L. LITTLEWORTH• TIMOTHY M. CONNOR MARK A. FASTER DAVID J. HANCOCK 400 MISSION SOUARE GLEN E. STEP HENS• VICTOR L. WOLF DIANE L. FINLEY PRIMP M. SAVAGE IV 3750 UNIVERSITY AVENUE WILLIAM R. DC WOLFE• DANIEL E. OLIVIER MICHELLE OUELLETTE DAVID CABRAL DALLAS HOLMES• HOWARD B. GOLDS DAVID P. PHIPPEN, SR. MARC T. RASICH POST OFFICE BOX 1028 CHRISTOPHER L. CARPENTER• STEPHEN P. DEITSCH BERNIE L. WILLIAMSON ANA MARIA Z. FREDOREN RIVERSIDE. CALIFORNIA 92502-1028 RICHARD T. ANDERSON• MARC E. EMPEY KEVIN K. RANDOLPH MARGUERITE S. STRAND TELEPHONE (909) 686-1450 JOHN D. WAHLIN• JOHN R. ROTTSCHAEFER JAMES B. GILPIN KAREN M. LEWIS MICHAEL D. HARRIS• MARTIN A. MUELLER MARSHALL S. RUDOLPH JEFFREY S. FLASHMAN TELECOPIERS JOHN E. BROWN• J. MICHAEL SUMMEROUR KIM A. BYRENS JEFFREY T. MELCHING MICHAEL T. RIDDELL• SCOTT C. SMITH CYNTHIA M. GERMANO SCOTT D. HOWIE (909) 686-3083 882-4812 MEREDITH A. JURY• JACK B. CLARKE, JR. MARY E. GILSTRAP ZACHARY R. WALTON MICHAEL GRANT• BRIAN M. LEWIS• GLENN P. SABINE HAYLEY E. PETERSON FRANCIS J. BAUM• BRADLEY E. NEUFELD DOROTHY I. ANDERSON MICHAEL J. SCHAEFER ANNE T. THOMAS• PETER M. BARRACK G. HENRY WELLES SANDRA A. JACOBSON OF COUNSEL D. MARTIN NETHERY• MATT H. MORRIS DINA 0. HARRIS CLARK J. DUELLMAN JOHN C. TOBIN GEORGE M. REYES JEFFREY V. DUNN BARBARA R. BARON ROGER K. CRAWFORD DONALD F. ZIMMER• WILLIAM W. FLOYD, JR. STEVEN C. DCBAUN RICHARD T. EGGER JOHN R. PERRY - HENRY R. KRAFT• GREGORY L. HARDKE ERIC L. GARNER DEAN R. DERLETH SHAWN HAGERTY KENDALL H. MACVEY DENNIS M. COTA HELENE P. DREYER KEITH L. HIGGINS CLARK H. ALSOP P.H.W.F. PEARCE SONIA RUBIO CARVALHO LEE ANN MEYER DAVID J. ERWIN• ROBERT W. HARGREAVES JOHN O. PINKNEY OFFICES IN MICHAEL J. ANDERSON. C. MICHAEL COWETT THEODORE J. GRISWOLD PALM SPRINGS (BIB) 325-7284 DOUGLAS 5. PHILLIPS• BRUCE W. BEACH JULIANN ANDERSON ANTONIA GRAPHOS ARLENE PRATER JEFFREY R. THORPE RANCHO MIRAGE (619) 588-2811 GREGORY K. WILKINSON WILLIAM D. DAHLING. JR. PATRICIA BYARS CISNEROS ONTARIO (909) 989-8584 WYNNE S. FURTH KIRK W. SMITH JACOUELINE E. BAILEY RAYMOND BEST (I888.1957) SAN DIEGO (619) 525-1300 GENE TANAKA JASON D. OABAREINER D. ANTHONY RODRIGUEZ JAMES H. KRIEGER (1913-t975) BASIL T. CHAPMAN KYLE A. SNOW SUSAN E. DUMOUCHEL EUGENE BEST (1803-1981) VICTORVILLE (619) 245-4127 • A PROFESSIONAL CORPORATION September 27, 1996 Pam Lee, City Clerk City of San Jacinto 312 East Main Street San Jacinto, CA 92583 . Re: Records Retention Policy Dear Ms. Lee: At the City's request, we have reviewed the City's records retention policy. With a few exceptions, it complies with the legal requirements for retaining records. Our comments are set out below, along with some suggestions for categories of records that City staff may consider keeping longer than the required time period, mostly for historical purposes. Page 1 A. Documents related to pending or potential litigation or claims - Add to Comments "Consult with City Attorney before destroying." B. Minutes, resolutions and ordinances of boards, commissions and committees - "Retain originals permanently. Do not destroy." C. City Council minutes, resolutions and ordinances - "Retain originals permanently. Do not destroy." Page 2 A. News clippings, press releases and speeches- "Retain selected items for historical purposes." 1111/ REPUB.\PBC\6727 LAW OFFICES OF BEST BEST & KRIEGER LLP Pam Lee, City Clerk • September 27, 1996 Page 2 Page 3 A. Fee schedules and justification - "Permanent for historic value." B. Grant applications and correspondence, successful - Replace"May be destroyed after audit" with"Permanent for evidential value." C. Investment portfolios - "Permanent for research and historical value." D. Investment policies and correspondence - "Permanent for research value." E. Deferred compensation and retirement reports - "Permanent" Page 5 A. Add new category under purchasing: "Equipment warranties and agreements - Keep for two years after equipment disposal." Page 6 A. Correspondence, recommendations and opinions of the City Attorney - "Permanent for administrative and evidential value." B. Claims and subpoenas - "Consider retaining permanently." Page 7 A. Litigation case files - "Retain permanently." B. Bonds for public officials - "Retain permanently." C. Insurance policies, riders and renewals - "Consider retaining permanently." D. Classification studies and surveys, job descriptions and salary schedules - "Permanent for administrative and historical value." E. Individual employee records, etc in City Manager's office- Make clear these should be stored for 5 years after termination. Page 8 A. Correspondence and memorandums of understanding relating to labor relations and negotiations - "Permanent for evidential, research and historical value." Page 12 A. Specific case files for capital improvement projects, flood control/storm drains, and streets, alleys, sidewalks and lighting - "Retain permanently." B. Correspondence related to mass transit services - Microfilm. C. All recorded deeds, easements, abandonments/vacations and dedications - "Retain originals permanently. Do not destroy." REPUB.\PBC\6727 LAW OFFICES OF BEST BEST & KRIEGER LLP Pam Lee, City Clerk • September 27, 1996 Page 3 Please feel free to call if you have any questions. Truly yours, e?‹,4-„c2, Patricia Byars Cisneros for Best Best & Krieger LLP PBC/ss cc: Dennis Halloway, City Manager • REPUB.\PBC\6727 Agenda No. $ • 3 • STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Laurie Mora, Deputy City Clerk DATE: October 15, 1996 SUBJECT: Claim - Allstate Insurance Co. - File #JS 97-03 RECOMMENDATION: Reject the claim as presented by the Claims Adjustor pursuant to Government Code Section 913. S Approved Other Denied Continued Dale Tabled Amended Vote_ Informational Withdrawn 10/09/96 11:06 CV 1T PLR INS AUTH 619-3E,0--3264 4 9096547337 NO.055 C04 COACHELLA VALLEY JOINT POWERS INSURANCE AUTHORITY October 7, 1996 11/111 • bill Ms. Laurie Mora Deputy City Clerk City of San Jacinto 312 East Main Street San Jacinto, CA 92583 RE: Allstate Insurance Co. v. City of San Jacinto Loss Date 05/01/96 Our File No. IS 97-03 Dear Ms. Mora: We are in receipt of the above-captioned claim for damages filed with the City of San Jacinto by claimant Allstate Insurance Company. We request that you take the action indicated below ) X ) CLAIM REJECTION: Written ✓elution of claim by suthonzed board/officer in accordance with Government Code Section 913. I ) LATE CIAIM: Do NOT relcct claim but RETURN it for failure to tile within nine limit prcacnbcd in Government Code Section 911.2. Trnnamuwf NOT to contain "WARNINC"required by Section 913. but should advise that the recourse to file 'Application tot Leave to Pile Late Claim" as provided in Government Code Section 911 4 This must be renirned within 45 days of the daze claim marled or delivered. ( ) INSUFFICIENT CLAIbT:.Send notice of insufficiency for failure to comply with Government Code Section 910 and/or 910.2 and/or 910 4 and cite the tollowing specific inauffe.iencies• This must be sent within 20 days of your receipt of claim [ I AMENDED CLAIM: Reject claim as sea froth in fintt paragraph above. CLAIM REJECTION. I ) APPLICATION FOR LEAVE TO FILE LATE CLAIM: Rt]cct ale Application under Government Code Section 911.8. ( ) OPERA1'lON OF LAW Defer any written reaponee pending our further advice. Please provide us with a copy of any response requested above. if you have any questions. please contact the CVJPIA office. Ve ly yours, l Dennis M. Oy -. /42, Claims Manager DMM/mc 77-4S70 Snrinnfield 1 inn Sultn 1A Palm Masers CA g2211 f6iigl 3C0-451.6i FAX ffi1g1:16n-4964 1 9096547337 - 9096547S.i'r CITv OF SAN JACINTO _413 P.01 JUN 12 '96 11:3e FILE WITH: • CLAIM FOR DAMA44S RESERVE FOR RUNG S- CITY CLERK'S OFFICE 312 E. Main Street TO PERSON OR PROPERTY R San Jacinto, CA 92583 Sep RR-,Opp `\ INSTRUCTIONS 8y 2 6 1996 6 ` 1.Claims for Oath.'Mary to person or a personal meat tie filed not later than sot ,� months after Ufa occurrerfoe.(GO,Code-b�Kk-0N+2#� RKEIVEO 2.Claims for dal6itHfprcpeny must be tii. not later than 1 year after the occurrence. �R1 �fE (Gov.('.ode Sec.211.24 RKs OFF. SEp u 3.4.Reade �claim form before c to locate place of accident. Cy 2 1996 s This claim form must be signed on page 2 at bottom. 6 Attach separate sheets.Itnecessary.to give tilt details.SIGN EACH SHEET. TO: CITY O F SAN J AC I NTO Bate of Birth a(�aimant Name of Claimers. °coup=Claimant AliS' k 'LeNs..0%..r.ce (y;. 45 SJbt-o`y"- ? Ark),-. 63Cey ik Home nad 0t y reo. Z� arse Stye - ' H . _ J _ � OX 2Z b Q_ . , Cif- 9 .�_ -- Y � �'(� Number Business Address of Calmar* 1 City n—i 8 Telapncee 9 (0.14-76(0? Give address and telephone numbex to which you des i•' • ices Or ComrnuniCations to be sent 114 I Claimant's Social Security Nc regarding this claim:m 15,4,k, I OS—UMW&I %I a - t,, 6r& q Z „Z ,�y ( When rill��} t or INJURY occur? J, a p Names of any city employees involved in INJURY or DAMAGE Date r) 1 tl �t+l"n' �e �,( [!�C It claim is for Equitable Indemnity,give date claimant served with the complaint.: Date Where did DAMAGE or INJURY occur?Describe fully.end locate on diagram on reverse side re this sheet_Where appropriate.give at names and address measurements from landmarks: Ik, uita 0. IPi _____._._._____ . Describe in detail how the DAMAGE or INJURY occurred. ce_A .Y„ 1 at-aef , . ao.„1.a3.4.. it ip r e,PA., fl /, C ,(w i` , -f> e yam. 1 4081 . 94 t as-0 . (dzd_ ) _ $ 6 331 . lg. 0 0 f Ye�e.�- t �, 7� -�-�-qh��-rap--w �e�J-t e�- 1 �q o, �9. 't b-�c�., ,2 ,� ,(/,tA,_.. 6L LC..1L Cc.P�' 4-Z-�tL '.�11 ct t_ -ct- - / � Why oo you claim the city is responsible? • CL U ,tl m , aft-I04-4-1L., S-.if�art ,I.L,., L,.,-,L Gam 4....c£ , a� i Lcr, _ i -eye e., , . o a-cc,a-s�• .y e w�P.a,�_ I, a. n1--a c-e.Q� Q or S i 6 N u,-L-e k C.eL.w -c eL--, -+ma c 6,1---(.-t4 r 4, Descria in cil each INJURY or DAMAGE 19?is- kvecr., et, aL-et-r *124 3 K D S S e - r 4 4s �---� 4 Ka. f' , �t.-� ' __L f10os91) , III i v a t•..c tL - 2- -r:t t 6- c4 L.- tit CT-try. �i A - SEE PAGE 2(OVER) THIS CLAIM UST BE SIGNED ON REV[ 0 28 ONCE FILED WITH THE CITY CLERK THIS CLAIM BECOMES A PUBLIC RECORD 9096547337 CITY OF SAN JAC I NTO 413 P.02 JUN 12 '96 11:3e i he amount claimed.as of the rt •of presentation of this claim, is computed i- 1ws: Damages incurred to date(exac.,. Estimat.c . ,pecttve damages as far as known: Damage to property S .6 o g/ •Q'/ Future e><oenses for medical and hospital care .. . . Expenses tar meoscal and hospital care S Future loss of earnings • Loss of earnings .S Other prospective special damages Special damages for .C.ddduAi-;Lie) S 2. j Prospective general damages Total estimate prospective damages Mr General damages S Total damages incurred to date S Total amount claimed as of date of presentation of this claim: $ 633 I , q / Was damage and/or injury investigated by police? YeS It so.what city? SAA1 c/A1 7-0 Were paramedics or ambiance Called? T?O .If to.name city or ambulance n If Injured,state date.time,name and address of doctor of your first visit n f , WITNESSES to DAMAGE or INJURY:List att persons and addresses of persons known to have information: Name Address phone---- Name l Q. Phone-- Name _ 1ess Phone. DOCTORS and HOSPITALS: Hospital Address Data NasoitaMzed • Doctor • (1_ Address Dale of TreatmentDoctor �V ri Address Date of Treatment READ CAREFULLY For all accident claims place on following diagram names of streets, or your vehicle when you first saw City vermin:location including North.East,South, and West:indicate place of accident by at time of accident by'A-1-and location of yaursell or ••X" and by showing house numbers or distances to street comers. the time of the accident by"8-1" and the point of imp: If City Vehicle was involved,designate by letter A location of City NOTE:If diagrams below do not tit the situation.attach I Vehicle when you first saw it. and by "B" location of yourself diagram signed by claimant. 411, -."\g` / — ASIDEWALK ~ < ' (o CURB ` J PARKWAY ! / SIDEWALK r 7-7 Say�/►Vr l d )2 4-fily at e-e ,a,t. ) /.1/5 Signature Claimant or person tiling on Typed Name: his •: lying resat' ip to Claimant: /,��j�c/ •W, di-,t. olio , Jill Musselman 'lv' ogail CoN• : r MS UST BE FILED WITH CITY CLERK(Gov.Code Sec.91Sat.Presentation of a false claim is a felony 29 Agenda No. S V • STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Laurie Mora, Deputy City Clerk DATE: October 15, 1996 SUBJECT: Claim - Cooper, Gordon - File #JS 97-02 RECOMMENDATION: Reject the claim as presented by the Claims Adjustor pursuant to Government Code Section 913. Approved Other Denied Continued Dena • Tabled Amended Vote._ Informational Withdrawn 10/09/96 11:06 CU JT PWR INS AUTH 619-360-3264 4 9096547337 NO.055 P03 COACHELLA VALLEY JOINT POWERS INSURANCE AUTHOR[TY October 7, 1996 �� • Ms. Laurie Mora Deputy City Clerk City of San Jacinto 312 East Main Street San Jacinto, CA 92583 RE: Cooper, Sr., Gordon A. v Citof San Jacinto Loss Date 08/23/96 Our File No_ JS 97-02 Dear Ms Mora. We are in receipt of the above-captioned claim for damages tiled with the City of San Jacinto by claimant Gordon A. Cooper, Sr. We request that you take the action indicated below [ X ] CLAIM REJECTION. Written reict.uon of claim by authorized board/officer In accordance with Govcrnmcm Code Section 913. • 1 I LATE CLAIM: Do NOT meet claim but RP.TUkN it for failure to Mc within time limit prescribed in(Government Code Section 911 2 Transmittal NOT to contain ''WARNING"required by Section 913,but ahnuld adviiic that the rccourac to file 'Application for Leave to File Late Claim'as provided in Government Cade Section 911.4. Thls must be returned within 45 days of the date claim mailed or delivered [ ] INSUFFICIENT CLAIM. Send notice of insufficiency for failure to comply with Government Code Section 910 and/or 910.2 aod/or 910.4 and crtc the following specific insufeiencica This mart be rent within 20 days of your receipt of uatnt. [ ] AMENDED CLAIM: Reject claim as der forth in firm paragniph shove, CLAIM REJECTION [ ] APPLICATION FOR LEAVE TO FILE LATE CLAIM: Reject the Application under Government Code Section 911.8. [ ] OPERATION Of LAW: Defer any written reiponee pending our further advice. Please provide us with a copy of any response requested above. If you have any questions. please contact the CVJPIA office. Very truly yours, cfa7 Innis M. y • Claims Man, DMM/mc 77-670 Sarinefield Lan©. Suite 1 A. Palm Desert. CA 92211 (6191 360-4966 FAX(6191 360-3264 FILE WITH:CITY CLERK'S OFFICE CLAIM FOR DAMAGES I RESERVE FOR RUNG STAMI 312 E. Main Street TO PERSON OR PROPERTY CLAIM NO. San Jacinto , CA 92583 INSTRUCTIONS • 1.Claims for death,injury to person or to personal property must be filed not later than six ttECENED CITY CLERKS OFF, months after the occurrence.(Gov.Code Sec.911.2.) 2.Claims for damages to real property must be filed not later than 1 year alter the occurrence. SEP 1 7 1996 (Gov.Code Sec.911.2) 3.Read entire claim form before filing. BY 4.See page 2 for diagram upon which to locate place of accident. 5.This claim form must be signed on page 2 at bottom. 6.Attach separate sheets,if necessary,to give full details.SIGN EACH SHEET. TO: CITY OF SAN JACINTO Date of Birth of Claimant - .z3 - 6 Name of Claimant Occupation of Claimant Home Address of Claimant City and State C./4 Home Telephone Number 4g O APID - / f\) I-1 ED SA-N -574c:/14ro 42.-e; 6 g36S Business Address of Claimant City and State Business Telephone Number 5gMC 95 I3eA..i y04 • 65-cf 8365 CiZ ') $ Ss"5 Give address and telephone number to which you desire notices or communications to be sent Claimant's Social Security No. regarding this claim: • ,Z � - 0-2 oC.i When did DAMAGE or INJURY occur? Names of any city employees involved in INJURY or DAMAGE Date b 2� " U E Time /2. 3,& 127.1 If claim is for Equitable Indemnity,give date claimant served with the corn laint: Date 5 ' 3h3 " � 64'VAN I t P4,v( l� 12S Where did DAMAGE or INJURY occur?Describe fully.and locate on Diagram on reverse side of this sheet.Where appropriate,give street names and address and measurements from landmarks: Describe in detail how the DAMAGE or INJURY occurred. i�CL t/c c ilk ,rslS t.✓Ko,411:4(y X/ny j/O1,F -(4 c C 4 AN 4rid /14 Reef ;140 O Jhy co you claim the city is responsible? ,r ee. re 1-1 pe opt 2 4& 1ilJj , �e. <.aw :-" !I Ale- vet f( Xed \Nd TI1c 4s nleyew._ ,4.1Ap / d , 24/ y N 'oihv2'S C_ 41� c,✓? GIN d -1-o)d -(-11 e !o p I-)1 A t f)IG C A a A-c re' rl CIr2 ,vPIJ F) c' 4 ue RG A-NC1 He S `f , 1) %DL✓ed "f .4 Describe in detail each INJURY or DAMAGE • SEE PAGE 2(OVER) THIS CLAIM MUST BE SIGNED ON REVERSE 28 ONCE FILED WITH THE CITY CLERK THIS CLAIM BECOMES A PUBLIC RECORD The amount claimed, as of the date of presentation of this claim, is computed as follows: Damaoes incurred to date(exact): Estimated prospective damages as far as known: 1 Damage to orooe-ty S 3.3 Future expenses for medical and hospital care . . . .S_. Expenses for medical and hosortal care S Future toss of earnings. . . . . . . . . . . . . . . . . . . . . . .S_ Loss of earnings S Other prospective special damages Special damages for S Prospective general damagesqi Total estimate prospective damages General damages S Total damages incurred to date S 3 Total amount claimed as of date of presentation �ofthis claim: $ c y� 17APe/t1,, v0Ot f,7 'H ' � r Cftik/I N C'1 , Pe� ,q k.D / orM a,-, L-rf"P Was damage and/or injury investigated by police? 1q0 •J If so,what city? Were paramedics or ambulance called? If so,name city or ambulance If injured,state date,time,name and address of doctor of your first visit WITNESSES to DAMAGE or INJURY:List all persons and addresses of persons known to have information: _ Name •S d i..dr N C 0 A ice.NC iZ. Address C ,A r D -r 17 r r, I) Phone tin OL o S Name p Afrl Address 0../11 N h t o H e )i Phone Name Address Phone DOCTORS and HOSPITALS: Hospital Address Date Hospitalized Doctor Address Date of Treatment Doctor Address Date of Treatment READ CAREFULLY For all accident claims place on following diagram names of streets, or your vehicle when you first saw City vehicle;location of Ci. including North, East,South. and West: indicate place of accident by at time of accident by "A-1"and location of yourself or your "X" and by showing house numbers or distances to street corners. the time of the accident by"8-1" and the point of imp If City Vehicle was involved, designate by letter"A"location of City NOTE: If diagrams below do not lit the situation,attach Vehicle when you first saw it, and by "8" location of yourself diagram signed by claimant. SIDEWALK ~ ,..2 -.... CURB__: O.,,Artr j2A140 n LA� , r t 0 <�� rill 0 l j C :/,)�lr•' 11—Y71 CL' L_ PARKWAY I r L SIDEWALK t y HovSL= --7 Eli Signature of laimant or person filing on Typed Name: C his behalf ping relationship Claimant: cft ,____________. NOT : CLAIMS MU BE FILED WITH CITY CLERK(Gov. Code Sec. 915a). Presentation of a false claim is a felony(Pen. Code Sec. 29 s • STAFF REPORT (n: Honorable Mayor and Member of the City Council FROM: John Herrera-Finance Director Dennis R Halloway-City Manager SUBJECT: Approval of Register of Audited Demands and Payroll Checks DATE: October 15. 1996 RECOMMENDATION: li is respectfully requested that the City Council approve the following warrants and payroll checks. • Warrants Cycle Date Payroll Checks Cycle Date 44230-44 3 1 7 Oct. 15, 1996 8139-8216 Sept. 27. 1996 tit MMARY \ listing of accounts payable warrants is attached for your review and approval. I'�vroll information is available for your review in the Finance Department. 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N N N C- U. N co N W N C r- r- t.- 0 .4 is Si- 0 00 I z I OJ 0J 00. 0 OH O ;L 00 O - O Oz ow CL) OH o O < \ M UZI•A W W <IZ NO. NCL NO NW N. \ O \ \ L ^ H \ W NH NCO \ H O f 1- 1- CCD I 00. oL. of ov) off o4 0E- OW o 004 „O OH oU H (O ZO - CC I L. H I ' O .i0 H ,..1 (! H `- H ^ HZ '-4- H ,-IX . 0 HL HCo *i H0 P E z ¢ U . ' 0. 0 0 oD 0 OZ' CG7 ^ E OE Ci•- O OE) OC 004 OM • *OH OW OWOW o Om 00 0 0CL 0 •I Cc C I '- t1' co N O 0 0-0 00 TA C4J MCC V W (31) 0 N.r 0i I_ Cs C CC � y 0. a. 1 -'' L) t .i ti .i ti H L .-I 0 CJ 0 C•J 0 C4 F- C4 w N :> C4 LJ C4 0 C4 L CA L. :J N ih CI CL CD O -' =+ 0 i ZM 4. L 1- Q ' V 1-- r- O J 'I I G� • WO i 7 0 0 0 t ii W L. Li. O in G) Lo a 'I ,I W r C* W CLiL CLiLCC I - u ? •J Q 7 R -� - :q ., - - C. 1 C1 0 1 CITY OF SAN JACINTO TREASURER REPORT S 6 FOR THE MONTH OF SEPTEMBER 1996 INSTITUTION INTEREST MATURITY PRINCIPAL BALANCE • DATE SERIAL# RATE DATE AMOUNT PREY.MONTH 9/30/96 State-L.A.I.F. General Serial#9833794 5.57% OPEN $3,533,235 $4,033,235 State-L.A.I.F Redevelopment Serial#5133120 5.57% OPEN $2,030,043 $2,030,043 CHECKING First Interstate Serial#3980000/1-98001 OPEN $98,264 $22,103 Cash on Hand $650 $650 TOTAL CITY&REDEVELOPMENT INVESTMENTS $5,662,192 $6,086,031 CASH WITH FISCAL AGENT(BOND fUNDSI UNION BANK CFD NO 2 ACCOUNT NO.7-11361 Citibank#461991AB7 7.81% 09/01/2014 947,724 947,724 Dreyfus Treas. Cash Mg 5.43% OPEN 193,985 1,423,804 TOTAL CFD NO 2 1,141,708 2.371,528 REDEVELOPMENT ACCOUNT NO.7-15639 Dreyfus Treas. Cash Mg 5.43% OPEN 1,105,954 1,101,556 • ASSESS DIST 94-1 ACCOUNT NO.7-15777 Dreyfus Treas. Cash Mg 5.14% OPEN 0 35,434 WATER-COP'S ACCOUNT NO.7-15584 Dreyfus Treas. Cash Mg 5.43% OPEN 522,488 454,977 TOTAL UNION BANK $2,770,151 $3.963.495 ALAMO CAPITAL ASSESS DIST 94-1 ACCT NOS.21457573,577, 578,610 U S.Treas. Notes 6.38% 07/15/99 64,280 63,900 Cash Pending Inv. 4.50% OPEN 328,903 327,756 TOTAL ALAMO CAP $393,183 $391,656 TOTAL CASH WITH FISCAL AGENT $3,163,334 $4,355,151 TOTAL ALL FUNDS $8,825,526 $10,441,182 I certify that these investments comply with all State Laws pertaining to the investment of Local Agency Funds and the City of San Jacinto's investment policies. There are sufficient funds to meet tte C 5_next 30 days ob11g1tions. • - r`Denie Continued edd U lllllel^o ff� I , w 14- Ken Shaw. Treasurer 08111 CITY OF SAN .IACINTO - Tabied Amended Vote._ Informational Withdraw • AGENDA ITEM NO. 5' 7 CITY OF SAN JACINTO STAFF REPORT TO: Honorable Mayor and City Council Members FROM: Brian McNabb, Director of Community Development via Dennis R. Halloway, City Manager DATE October 15, 1996 SUBJECT: 1) QUIT CLAIM BY CITY OF ACCESS RIGHTS ALONG THE RAMONA EXPRESSWAY TO MCCLEISH GROUP 2) APPROVAL OF FINAL PARCEL MAP 28377-1 RECOMMENDATION • 1 . Approve the attached quit claim deed removing the restricted access at one point along the south side of the Ramona Expressway, approximately 1 80 ft. west of Sanderson Avenue. 2. Approve Final Parcel Map 28377-1 and authorize its recordation. DISCUSSION The City approved Tentative Parcel-Map 28377 on May 1 5, 1996 creating the potential for parcelization of th,e. 7.37 acre lot on the southwest corner of Sanderson and the Ramona Expressway. Concurrently, a Conditional Use Permit was approved for a mini-market, gas station, and car wash. This phase of the Parcel Map will allow the sale of the corner to the owners of the mini-market. In the process of checking the Parcel Map, it was determined that when the County acquired the Right-of-Way for the Ramona Expressway, it also acquired abutters rights which limited access to the Expressway. In approving the Conditional Use Permit and Parcel Map,t�e City allowed access at a location not envisioned by the County. The City needs to quit claim the access rights to the Developer in order for the driveway to be legally installed. Order No. Escrow No. Loan No. WHEN RECORDED MAIL TO: • THE MC CLEISH GROUP 920 W. RAMONA EXPRESSWAY SAN JACINTO CA 92582 MAIL TAX STATEMENTS TO: SPACE ABOVE THIS UNE FOR RECORDER'S uSe DOCUMENTARY TRANSFER TAX$ Computed on the o naiciration or value of property oawsyed;OR Computed on the consideration or value less lens or encumbrances remaining at time of saki Signature of Declarant or Agent determining tax-Firm Name APN: IRA: QUITCLAIM DEED FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, THE CITY OF• SAN JACINTO hereby GRANT(S)to THE MC CLEISH GROUP, A CALIFORNIA LIMITED PARTNERSHIP • the real property in the City of SAN JACINTO, County of RIVERSIDE State of California.described as QUITCLAIM OF RESTRICTED ACCESS RIGHTS SEE ATTACHED LEGAL DESCRIPTION Dated } STATE OF CALIFORNIA }as. COUNTY OF } On before me, personally appeared personally known to me (or proved to me on the basis of satisfactory widener)to be the person(s)whose names)is/are subscribed to the within instrument and acknowledged tome that hdst*hay executed the done in hiaTrMNr authorized capedty(tes).and that by his/her/their signature(s) on the Instrument the person(s)or the entity upon behalf of which the person • acted,executed the instrument. WITNESS my hand and oracle'seal Signature (This area for official notarial seal) • H96001.002 That portion of the restricted access rights along the southerly right-of-way line of Ramona Expressway conveyed to the County of Riverside by deed recorded July 5, 1973 as Instrument No. 87740, Official Records of said Riverside County, lying 12.00 feet on each side of a line described as follows: Commencing at the centerline intersection of Sanderson Avenue and said Ramona Expressway as shown on Record of Survey on file in Book 71 of Records of Survey, Pages 24 through 27, inclusive, records of said Riverside County, said intersection being a point on a curve concave southerly and having a radius of 3000.00 feet, a radial line to said point bears North 06°21'18" East; Thence westerly along said curve through an angle of 04°46'44" an arc distance of 250.22 feet to the Point of Beginning; Thence South 00°05'09" West a distance of 71.02 feet to said southerly right-of- way line of Ramona Expressway. OQ�pFESS/ � EL J. sr ���F'L Michael J. Stearns E 26406 w No.26406rri rn Prepared for and on ehalf of * Exp.03/3I/00 NBS/COWRY �src / 96-30 ACCESS RIGHTS QUITCLAIM PLAT1 01 ,N.4c) . c ..,, (,-' , u . , lc - o . 6 5fa RAMONA N L = 04'46'44" R = 3000.00' L = 250.22 S 00'05'09"T.4011 EXPRESS WA Y 71.02' PA o RESTRICTED ACCESS CID • l I I 1 I I I I f I I ( PER INST. #87740 RECORDED 7-5-73 W W qfl E 24' WIDE ACCESS Q," RESTRICTION TO BE 1 QUITCLAIMED = OFCALIFO: 7. o No IIen niL0L_Q Nligm ENGINEERS & PLANNERS MICHAEL J. STEAR R.C.E.26406 OWRY T7��` ( '� PREPARED FOR AN ON BEHALF OF 214 rh - (90Y)67-1 76 FAX NBS/LOWRY Tennlq C31am 91581 • • • SHEET 2 OF 2 SHEETS I I i O ii 1.10S5•05'4 103453•IM9S4'34•t I03136.1 IM1-14.54'1 10111.99'1 <3.SNi�•S THL35'ITIO.sr . .4.7•„„� 2 I trAl=.1J'151 __ ._ .16 'O}•t TN9.4.:1WY31'91•t N0.9T'H...11 t•E .1 ...E! �(_V_.p!C1[i3•t.3p11•r.16.,31•E•14. I WOS'n'c O ---'-'-E._"_'._._'_'___._._._'_"_"_'_"_--'-'-'-'-•-'-'---'-'- '0.6 it4.-kri DC•�:iil»i . ._. '_at.50,26.051 I.03 RAMONA EXPRESSWAY ,. Iwro3'aPil - <NF;r.21 s6O'. et _ __ wESS•0s•. I!En•1w•s..se•t TN,n•1 ��--OES.2%.sC�nxs•r.131,;51 T1 To•�-' lj� IN THE CITY OF SAN JACINTO. COUNTY OF RIVERSIDE, -- '- -- ssl.rs• -�I1'I►\Y�/f� u:3ORM.L,laa.V '- - 1 STATE OF CALIFORNIA I. N: 1''°4: ACCESS i• PARCEL MAP 28377-1 • a 0: 1>oE ^'.P 'gl1 BEING A DIVISION OF A PORTION OF LOT 2 OF THE SAN PARCEL s;t R�i JACINTO LAND ASSOCIATION AS SHOWN BY MAP ON FILE p 1 F; _ A tti IN BOOK 8 PAGE 357 OF MAPS. RECORDS OF SAN DIEGO �� a 1 COUNTY. CALIFORNIA, LYING WITHIN SECTION 17, T.4S., • S 1.137 ACRES �, I igi R.IW., RANCHO SAN JACINTO VIEJO SCALE N r•5a Off%` A A 6--'� N$ IrnrlRes A rA,VRuf JULY 1996 • OW RY 00 _ _ _0 60 2 0 •d S9�>>O Access •E. .3 -Y "Y OPENNG��� SCALE N FEET Nes'SS'OS't 171.K' 0 x. Amo S; 0 1. 0 0 Z 1 ENGINEER'S NOTES ' '''§t. '7 A O Ro} I. BASIS OF BEARINGS FOR THIS HAP IS THE GOITER LINE !AND 15 ,\ .P -9 Y J' ! Q PROLONGATION/OF SANDERSON AVENUE TAKEN AS N3'31'37'E PER FOUND MONUMENT DESCRIPTIONS '' F �Q I ^ R.S.71/24-27. .�I� . • j T 2. THIS PARCEL MAP CONSISTS OF !PARCEL AND LOT 'A' ANO CONTAINS 0 SEAIIGED,FOUR NOTHING,SET NOTHING. �...., •I( .1 M1 N 43' 0 1.427 ACRES RITHIN THE DISTINCTIVE BORDER. ®FD.I-I 2, BRASS 015K STAMPED 'CI. CON P.O.C.297.013.43• •Jo:♦ 1 R' Ti _ 3. • INDICATES MONUMENT FOUND.512E AND DESCRIPTION NOTED THUS 0. 20.08.01 FLUSH PER R.S.71/24-27&R.S.60/43-11. 'T�`C' • ,[� R T' A 4. 0 INDICATES 2' I.D.IRON PIPE TAGGED R.C.E.26406 SET FLUSH. OJ F0.1-1/2' BRASS DIE WITH P.M.STAMPED'EC 14.79.02 AH• '0' `-A E. _ UNLESS OTHERRISE NOTED. 157.75.65 BK' DN.2 PER R.S.71/24-27 l R.S.80/43-44. FD. - -'I' 0.16'W t 0.07'E.OF E.C.10.20'N 1 R0.2J'N l 0.OT'E1. �'. 5jR 5. I 1 INDICATES RECORD DATA PER R.S.71/24-27,UNLESS p1 FD.I. I.P,WITH NAIL t PLASTIC PLUG STAMPED'COUNTY • - k OTHERWISE NOTED. yyv r SURVEYOR DN.4 PER A.S.71/21-27 t R.S.60/43-44. �', _o %i7 Y 6. I I INDICATES RECORD DATA PER R.S.80/43-44,UN,ESS • i� OTHERWISE NOTED. ©FD.1-I/2' BRASS DISK WITH P.M STAMPED P.O.C.' 151421.47 - �,• 10.00' ON.2' PER R.S.71/24-27 I R.S.80/43-44. 7. < 3 INCICATES MEASURED AND RECORD PER R.S.71/24-2T. • jA ©F0.I-1/2' BRASS DISK WITH P.M STAMPED'EC 260.33.27 AH• eI B. ^^INDICATES ACCESS RIGHTS RESTRICTED PER INST.NO.877.0 260433.29 BK. FLUSH PER R.S.71/24-27. FO 3.98'S.l OWE. SO RECORDED JULY 5.1973. OF E.C.CL CCNST.I4.02'S.l 0.63'E.1 s. • Pk. FD.I-I/2' BRASS 015K WITH P.M.STAMPED'267.11.11 CL CONST. `N. 2iii, P.I.' FLUSH PER R.S.71/24-27 l R.S.80/43-44. "k 0 FD.I' I.P.WITH TAG ROE 12116 ON.IA' PER R.S.19/70-62. \R1 �� r R.S.71/24-27 A R.S.80/43-44. '. / • 0FD.I. I.P.WITH TAG RCE 12116 DN.24' PER R.S.19/70-62, ems` �F 1b�AW1,.• R.S.71/24-27&R.S.80/43-44. ia'r•. '•4"�'y, % CURVE DATA <.l.C3y RT` ' O R•2929.06' BIONATTME OMISSION '1t...'4. % ."a Q 0vl'75'33' 0 p-1'I5'IS' PURSUANT TO SECTION 66434 OF THE SUBDIVISION MAP ACT.TIE SIGNATURES OF a'O,j.�R.' � R-3000' R=1133' THE FOLLOWING O'RERS Cr EASEIENTS AND/OR OTHER INTERESTS HAVE BEEN Pr,/ '.,,. L-83.38' L•31.36 GRITTIER % S; J ©TOTAL CURVE WITHIN E A RIGHT OF WAY FOR ONE DITCH.FLU OR OTTERIE TIE LANDS / DISTINCTIVE BORDER 0-7'S1'07• OF ANY OTHER OWNER LYING BETWEEN THE LANDS OF SAID OWNER AHD TIE SAN / R.2929' TIE LANDS / �•� L-199.41' EE RANCHO SAN JACINTO VIEJO.BY DECR OF PARTITION OF SAID RANCHO RECORDED j ', IN BOOK 43.PAGE 161 OF DEEDS.RECORDS OF SAN DIEGO COUNTY.CALIFORNIA. / \ F,SOORN PCSTNA.MWP.64 IW6001IRI SHEET I OF 2 SHEETS 17'A'IIE11'B STATEMENT THE CITY OF SAN JACINTO. COUNTY OF RIVERSIDE, STATE OF CALIFORNIA REconoers STATEMENT WE HEREBY STATE THAT OWEN ARE THE OWNERS OF TIE ERSD INCLUDED WITHIN TIE PARCEL MAP 28377-1 FILED THIS OF SECESSA ION SHOWN HA THAT W4 ARE THE 0/11 PERSONS WHOSE CONSENT IS 19�.AT . IN BOOK NECESSARY TO PASS A CLEAR TITLE TO SAIO LA/G THAT WE CONSENT TO THE OF PARCEL MAPS.AT PAGES MAKING AND RECORDING OF THIS SUBDIVISION YAP AS SHOWN WITHIN TIE AT THE REQUEST OF TIE DISTINCTIVE BORDER LINE. WE HEREBY DEDICATE TO TIE CITY OF SAN JACINTO BEING A DIVISION OF A PORTION OF LOT 2 OF THE SAN JACINTO LAND ASSOCIATION AS CITY CLERK. FOR PUBLIC STREET AND PUBLIC UTILITY PURPOSES LOT 'A.AS A CONDITION OF SHOWN BY MAP ON FILE IN BOOK 8 PAGE 357 OF MAPS, RECORDS OF SAN DIEGO COUNTY, NO. DEDICATION OF LOT 'A'.SANDERSON AVENUE.THE OWNERS OF PARCEL I ABUTTING CALIFORNIA, LYING WITHIN SECTION IT, T.4S., R.IW., RANCHO SAN JACINTO VIEJO FEE THIS HIGHWAY AID DARING SUCH TIME WILL HAVE NO RIGHTS OF ACCESS EXCEPT FRANK K.JOHNSON.COUNTY RECORDER THE GENERAL EASET.ENT OF TRAVEL,EXCEPTING ONE 112)TWELVE FOOT ACCESS OPENING ADJACENT TO THE SOUTH LINE OF PARCEL 1 AS SHOWN HEREON.ANY CHANGE OF ALIGNMENT OR•IOTH THAT RESULTS IN THE VACATION THEREOF NB E.C I N[1 F 3 I 2 A 1 N.E.s --JULY 1996 Br, .DEPUTY SHALL TERMINATE THIS CONDITION OF ACCESS RIGHTS AS TO THE PART VACATED. OWRY SUBDIVISION GUARANTEE TIE/MMCCC"LEEISH�GR`OUP.A CALIFORNIA LIMITED PARTNERSHIP FIRST,N.iC.N 1141 IE !/j 94:4•Ni_.y.4..[.-,./ ENGINEER'S STATEMENT MICHAEL G.RECORD THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND IS BASED ON A MANAGING GENERAL PARTNER /o••'H, FIELD SURVEY IN CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION 40 • MAP ACT AID LOCAL ORDINANCE AT TIE REOUEST OF TIE KCLEISR CROUP ,` `k\ ON -AK 21,IN.% . I HEREBY STATE THAT ALL LIGAMENTS ARE OF THE NOTARY ACKNOWLEDGEMENT f)1' CHARACTER ANO OCCUPY THE POSITIONS IPDICATED,AND THAT SAID MONULENTS STATE OF CLL IFOTRNII l (A ..4.~ AVE SUFFICIENT 70 ENABLE THE SURVEY TO BE RETRACED. I HEREBY STATE J THAT THIS PARCEL MAP SUBSTANTIALLY CONFORMS TO THE APPROVED 09 ray wrog BEFORE 1E, BPZY.R4 SLiE V ie,1P. • O..• CONDITIONALLY AP.VED TENTATIVE MAP. PERSONALLY APPEARED N'E"KL 0.RXWB n1020.0411 PERSONALLY KNOWN TO 1E OR PROVED TO ME ON TIE BASIS OF SATISFACTORY MICHAEL..S 9- 25 9L EVIDENCE TO BE THE PERSON WHOSE NAME IS SUBSCRIBED TO THE WITHIN EXPIRATION J.DATE R.C.E.26106 DA tE INSTRUENT NO ACKNOWLEDGED TO 1E THAT HE EXECUTED THE SAME IN HIS DATE I-T'_2oo0 AUTHORIZED CAPACITY,AND THAT BY HIS SIGNATURE ON THE INSTRUMENT THE PERSON.OR TIE ENTITY UPON BEHALF OF WHICH TIE PERSON ACTED.EXECUTED TIE INSTRUMENT. CITY ENGINEER'S STATEMENT THIS RAP CONFORMS WITH THE REQUIREMENTS OF TIE SUBDIVISION MAP ACT AND WITNESS MY NANO AND OFFICE L SEAL LOCAL ORDINANCES. I HEREBY STATE THAT I HAVE EXAMINED THIS MAP APO FOUND IT TO BE SUBSTANTIALLY THE SAME AS IT APPEARED ON TENTATIVE PARCEL RAP • 29377,AS FILED,AMENDED,AHD APPROVED BY TIE PLANNING COMMISSION ON SIGMA E.IS,INN .THE EXPIRATION DATE BEING N.,'S•'WWI .AVE THAT I AM NY COMMISSION EXP.'R 5 SATISFIED THIS MAP IS TECIRIICALLY CORRECT. �W'yi , PLBLUC WORKS DIRECTOR'S APPROVAL DATED Se/of 27 ,199 E CV )(�I7 f]Kt, TIE STREET DEDICATION SHOWN ON THE WITHIN ANExED MAP IS HEREBY H• ENVIRONMENTAL CONDITIONS A APPROVED THIS DAY OF 199_. 2. "P 72 ;G •,ty,rW y W L PRIOR TO RECORDATION OF THE FINAL MAP OR AS PRESCRIBED BY ORDINANCE if.'115.1 ENGINEER,CITY OF SAN JACINTO i • 1009,THE APPLICANT SHALL PAY STORM DRAIN FEE IN EFFECT AT TILE OF _ .,;A.%+-.R- RAP RECORDATION. PUBLIC WORKS DIRECTOR.CITY OF SAN JACINTO PEA 2. PRIOR TO ISSUANCE OF BUILDING PERMITS OR AS PRESCRIBED BY ORDINANCE 1009.THE APPLICANT SHALL PAY TRAFFIC SIGNAL MITIGATION FEES IN EFFECT PLANNING) COMMISSION STATEMENT AT TIME OF MAP RECORDATION. TAX COLLECTOR'S CERTEYGTE THIS MAP,PARCEL MAP 20377-I.SUBSTANTIALLY CONFORMS TO TENTATIVE PARCEL I HEREBY CERTIFY THAT ACCORDING TO THE RECORDS OF THIS OFFICE AS OF THIS MAP 28377 WHICH WAS APPROVED BT TIE CITY OF SAN JACINTO PLANNING 3. PRIOR TO ISSUANCE OF BUILDING PERMITS OR AS PRESCRIBED BY ORDINANCE DATE.THERE ARE P40 LIENS AGAINST TIE PROPERTY SHOWN ON TIE WITHIN.MAP COl AIS5ION IN ACCORDANCE WITH THE LAW IN A DLLT AUTHORIZED MEETING HELD 1009,THE APPLICANT SHALL PAY REGIONAL AND LOCAL ROADWAY MITIGATION FOR UNPAID STATE.COUNTY.M NICIPAL OR LOCAL TAXES OR SPECIAL NAY I• ,1991. FEE IN EFFECT AT THE TIME OF BUILDING PERMIT ISSUANCE. ASSESSMENTS COLLECTED AS TAXES.EXCEPT TAXES OR SPECIAL ASSESSMENTS 4. PRIOR TO ISSUANCE OF BUILDING PERMITS OR AS PRESCRIBED BY ORDINANCE COLLECTED AS TAXES.NOW A LIEN BUT NOT YET PAYABLE.WHICH ARE ESTIMATED CITY OF SAN JACINTO.CALIFORNIA TO BE 3 . DATE 1009,TIE APPLICANT SHALL PAT FIRE STATION MITIGATION FEE IN EFFECT AT TIE TIME OF BUILDING PERMIT ISSUANCE. DATED, .199_ B. PRIOR TO RECORDATION OF THE FINAL MAP,THE APPLICANT SHALL PAY TO SECRETARY,CITY OF SAN JACINTO PLANNING COMMISSION ESTABLISH OR TO AWE% TO THE PUBLIC SAFETY CFO TO MITIGATE IMPACTS R.WATEE WATTS,COUNTY TAx COLLECTOR ON PUBLIC SAFETY. CITY ACCEPTANCE STATEMENT B. PRIOR TO ISSUANCE OF BUILDING PERMITS OR AS PRESCRIBED BY ORDINANCE BY, ,DEPUTY THE CITY COUNCIL OF SAN JACINTO.COUNTY OF RIVERSIDE.STATE OF CALIFORNIA, 1009.TIE APPLICANT SHALL PAT PUBLIC BUILDING MITIGATION FEE. BY AND THROUGH ITS DULY AUTHORIZED OFFICERS.HEREBY APPROVES SAID TAX BOND CERTIFICATE � � PARCEL MAP AND ACCEPTS THE OFFER OF DEDICATION OF LOT 'A' MADE HEREON 7. PRIOR TO ISSUANCE OF BUILDING PERMITS OR AS PRESCRIBED BY ORDINANCE FOR PUBLIC ROAD AND PUBLIC UTILITY PURPOSES. 1009,THE APPLICANT SHALL PAY PUBLIC STRUCTURE AND EQUIPMENT I HEREBY CERTIFY THAT A BOND IN THE SW OF I HAS BEEN MITIGATION FEE. EXECUTED AND FILED WITH THE BOARD OF SUPERVISORS OF TIE COUNTY OF DATED .199_ RIVERSIDE.CALIFORNIA.CONDITIONED UPON THE PATIENT OF ALL TAXES.STATE. B. THE DEVELOPER SHALL SUBMIT A DETAILED PLAN THAT PRESCRIBES THE COUNTY,MUNICIPAL OR LOCAL.AVE ALL SPECIAL.ASSESSMENTS COLLECTED AS CITY OF SAN JACINTO.COUNTY OF RIVERSIDE.STATE OF CALIFORNIA METHODS TO ASSURE THAT DARING GRADING AID CONSTRUCTION THE SITE IS TAXES WHICH AT TIE TIME OF FILING OF THIS MAP WITH TIE COUNTY RECORDER REGULARLY WATERED,THAT IEAVEY EQUIPMENT AND CONSTRUCTION VEHICLES ARE A LIEN AGAINST SAID PROPERTY BUT NOT YET PAYABLE AND SAID BOND HAS ARE PROPERLY TUNED.AVE THAT ANY 140 BE REMOVED PRIOR TO BEEN DULY APPROVED BY SAIO BOAR)OF SUPERVISORS. BY, CONSTRUCTION VEHICLES LEAVING THE CONSTRUCTION SITE. MAYOR DATE, 9. ALL BUILDINGS SHALL BE CONSTRUCTED CONSISTENT WITH TIE CALIFORNIA ENERGY CONSERVATION BUILDING STANDARDS ITITLE 241013 ENERGY EFFICIENT GERALD A.MALONEY CASH TAx BOND ATTEST, APPLIANCES SHALL BE UTILIZED. CLERK OF THE BOARD OF SUPERVISORS R.WAYNE WATTS,COUNTY TAR COLLECTOR CITY CLERK.CITY OF SAN JACIN70 10. ALL BUILDINGS SHALL BE CONSTRUCTED TO MITIGATE TO A LEVEL OF RES ION ULT IMPACTS RELATED POTENTIALELIOl1EF ACTION AS A BY, Br, " RESULT IGI WATER TABLE BENEATH TIE SITE. DEPUTY DEPUTY BY, F,\BFNS,IC AY SSWCL YU.DCN % • AGENDA ITEM NO. 5• 2 CITY OF SAN JACINTO STAFF REPORT TO: Honorable Mayor and City Council Members FROM: Brian Mc Nabb, Director of Community Development via Dennis R. Halloway, City Manager DATE: October 15, 1996 SUBJECT: TRAFFIC SIGNAL DESIGN CONTRACT RECOMMENDATION Approve additional traffic signal design contract with Kimley-Horn and Associates, Inc. in the amount of $1 ,800.00 for the design of a signal interconnection between the signals proposed at State Street and Ramona Boulevard, and State • Street and Cottonwood Avenue and authorize the City Manager to execute same. DISCUSSION As you are aware, the City received ISTEA funds to install a traffic signal at State Street and Ramona Boulevard. The City also subsequently decided to install a signal at Cottonwood and State, based on signal warrants. Due to the one signal being Federally funded and on a State Highway, Cal Trans must approve the plans. In their review, they have required that the two signals be interconnected. Kimley- Horn, the engineer designing the signals, has given us a proposal in the amount of $1 ,800.00 for the required work. Staff recommends that the City Manager be authorized to execute the added contract, so the plan check can proceed further. H:\ccrpt-96\kimley.con - Approved Other Denied Continued Dana - Tabled Amended Vote_ Informational . Withdrawn C , /D//,Sl ri Kimley-Horn \ and Associates, Inc. Engineering f •f Planning and Environmental Consultants ! ...; - • Suite 140 2100 W.Orangewood Avenue • Orange,California 92668 September 19, 1996 Mr.Brian McNabb City of San Jacinto Public Works Department 210 E.Main Street San Jacinto,California 92583 Subject: Additional Services for Hardwire Interconnect Design Along State Street in the City of San Jacinto Dear Mr. McNabb: Thank you for inviting Kimley-Horn and Associates,Inc. (Kimley-Horn)to perform additional traffic engineering design services in conjunction with the State Street Traffic Signal Design Project currently near completion. This letter agreement is submitted in accordance with our discussions with Mr.Francisco Sanchez,and sets forth our proposed • Scope of Services,Schedule,and Fee. PROJECT UNDERSTANDING The traffic signals proposed for State Street at Cottonwood and Ramona Street,which we are under contract to design,will be separated by a distance of approximately 1/2 mile. In their latest review,Caltrans has requested that the two signals be interconnected and tied to the Caltrans TMC via a phone drop at the State Street/Ramona Expressway intersection. The interconnect and phone drop would allow Caltrans to remotely input synchronized timings between the two proposed traffic signals and the existing traffic signal at State Street and the Ramona Expressway. The Caltrans request has been discussed with Mr. Francisco Sanchez,at the City,who has indicated that the City has decided to pursue the installation of interconnect. Accordingly, revision of the plans,specifications,and estimates prepared for this project are needed. SCOPE OF SERVICES Kimley-Horn will revise the plans,specifications,and estimates previously prepared under this project,to include the design of an underground,twisted pair interconnect on State Street from Cottonwood Avenue to Ramona Street and from Ramona Street to Ramona Expressway. Following completion of this task,the revised PS&E will be submitted to the City and Caltrans for review and comment. Upon receipt of comments from the City and Caltrans,final PS&E will be prepared. • ■ TEL 714 939 1030 FAX 714 938 9488 Kimley-Horn Mr. Brian McNabb, Page 2, September 19, 1996 and Associates, Inc. • SCHEDULE We are prepared to begin work on this project immediately. Revision of the PS&E will require one to two weeks following receipt of all necessary plans and information. FEE Kirnley-Horn and Associates,Inc.will perform the extra services described in the Scope of Services for a Lump Sum Fee of$1,800.00. The fee includes labor costs and expenses incurred in performing these services. CLOSURE The services to be performed under this supplemental agreement will be subject to the same terms and conditions as the original agreement between the City of San Jacinto and Kimley- Horn and Associates,Inc. If you concur with the provisions in this supplemental agreement,please sign below and return a signed copy to us. We look forward to being of continuing service to the City of San Jacinto. Please feel free to contact Jean Fares or Glen Pedersen at your convenience. Sincerely, KIMLEY-HORN AND ASSOCIATES,INC. Glen Pedersen,P.E. Project Engineer V44 rrta.vu/ Herman Basmaciyan,P.E. Vice President HB.j gr 0996Pro/SanJacex.pro We concur with the provisions contained in this letter and authorize Kimley-Horn and Associates,Inc.to perform the services set forth. Signature of Authorized Person for Printed Name and Title the City of San Jacinto Date • AGENDA ITEM 6 • / • STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Brian McNabb, Director of Community Development via Dennis R. Halloway, City Manager DATE: October 15, 1996 SUBJECT: PLANNING COMMISSION TERM LIMITS RECOMMENDATION Staff recommends that the City Council introduce the attached ordinance, waive the reading of the ordinance in full and read by title only. DISCUSSION On October 1, 1996, the Council directed Staff to prepare an amendment to the Planning Commission ordinance in order to establish term limits for Planning Commissioners. Presently, each Planning Commissioner is appointed by the City Council for a 4 year • term, with no limitation on the number of terms that an individual Commissioner can serve. Based upon Council direction, Staff has added Section 2.24.080 to Chapter 2.24 of the City Municipal Code to address Planning Commission term limits. The added language would establish a limit of two consecutive full terms. In situations where a Commissioner is appointed to fill an unexpired term, the remaining period of the unexpired term would be not be included in the term limitation. Attachment: Ordinance CCRPT-96\PLNGCOMM.TRM " Qu • r�,,,,d oar Amended Vblt ____ Intonational • ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, AMENDING THE CITY MUNICIPAL CODE TO ESTABLISH TERM LIMITS FOR PLANNING COMMISSIONERS THE CITY COUNCIL OF THE CITY OF SAN JACINTO DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Chapter 2.24 of the Municipal Code is hereby amended, by adding Section 2.24.080, as follows: 2.24.080 Term Limit: Each appointee to the Planning Commission shall be restricted to two consecutive full terms. Appointees to a vacant unexpired term shall not be considered to have served a full term at the end of such unexpired term. Introduced at a regular meeting of said City Council on the 15th day of October, 1996. • MOVED, PASSED AND ADOPTED at a regular meeting of the City Council on the day of , 1996, by the following vote. AYES: NOES: ABSENT: ATTEST Mayor City Clerk • • Agenda No. 7.1.1 STAFF REPORT DATE: October 15, 1996 TO: Honorable Mayor and City Council FROM: Pamela L. Lee, City Clerk SUBJECT: Library Task Force Appointments RECOMMENDATION: Make appointments At-Large to the Ad Hoc Task Force . Applications will be submitted to Council the evening of the meeting. Approved Other Denied Continued Date Tabled Amended Vote_ Informational Withdrawn AGENDA ITEM 7. /. 2 • STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Brian McNabb, Director of Community Development via Dennis R. Halloway, City Manager DATE: October 15, 1996 SUBJECT: ACCESSIBILITY APPEALS BOARD RECOMMENDATION Staff recommends that the Council adopt the attached resolution, repealing Resolution 96-5, and reestablishing the terms of Resolution 96-5, as amended, pertaining to the creation of the accessibility appeals board. BACKGROUND The Accessibility Appeals Board was established by Council Resolution on January 23, 1996. The Accessibility Appeals Board considers appeals and provides direction on accessibility issues, including interpretations of Code sections and enforcement actions • undertaken by the Building Official. The Accessibility Appeals Board, when convened, consists of five members, who serve on an as needed basis. The five members of the convened Board can vary from meeting to meeting, based upon the availability of the seven individuals appointed by the City Council. The overall membership of the seven member Board is structured with three disabled individuals, three construction related professionals, and one person who is an at large member with no specific membership requirements. Due to an overwhelming response and desire to serve on the Board from the handicap sector of the community, Staff is recommending that the Board membership be expanded. Staff recommends that the active Board consist of 7 members, convened from a list of ten individuals appointed by the City Council. Staff is proposing to add one additional member to each category of the Board. The resultant Board structure would consist of four disabled individuals, four construction related professionals, and two at large members. Following is a list of existing Board members and vacancies: DISABLED MEMBERS 1. Sigmund Szujewski 579 S. Jordan Avenue, San Jacinto Approved Other 2. J.D. Gross Denied Continued 2878 Cindy Lane, Hemet Dab3 3. VACANT • Tabled Amended Vote_ Informational Withdrawn City Council Staff Report October 15, 1996 • CONSTRUCTION MEMBERS 1. Todd Bagley, Landscape Architect TBLA 763 Chardonnay Place, Hemet 2. G.V. Salts, Architect Salts Troutman & Kaneshiro 2575 S. San Jacinto Avenue, San Jacinto 3. Rick Thomsen, Surveyor Cozad and Thomsen, Inc. 151 S. Girard Street, Hemet AT-LARGE APPLICANTS 1. Jim Oaks 1532 Washington Avenue, San Jacinto CCRPT-96\APLBDRES.RPT • • RESOLUTION NO. • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO REPEALING RESOLUTION 96-5, AND RE-ESTABLISHING THE PROVISIONS OF RESOLUTION 96-5, AS AMENDED, PERTAINING TO THE CREATION OF AN ACCESSIBILITY APPEALS BOARD WHEREAS, by Ordinance No. 975, the City of San Jacinto has adopted the provisions of the Uniform Building Code (Code), and WHEREAS, pursuant to Section 110 C of the Code, the governing body is named as the enforcing agency for projects funded by municipal funds and the building department is the enforcing authority for projects funded by private monies, and WHEREAS, Government Code Sections 4450, et. seq., and Health and Safety Code Section 19952, et.. seq., require that public buildings and public accommodations be constructed in accordance with regulations providing for access for handicapped persons, and WHEREAS, Section 110 D of the Code states as follows: "D. Special Conditions for Persons with Disabilities Requiring Appeals Motion • Ratification. Whenever reference is made in these regulations to this section, the findings and determination required to be rendered by the local enforcing agency shall be subject to ratification through an appeals process." NOW THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS: Section 1. Establishment of Accessibility Appeals Board: Pursuant to Section 110 D of the Code, there is hereby established the Accessibility Appeals Board (Board) who shall hear any appeals brought under the authority of Section 100 D of the Code. The Board shall consist of seven (7) members and when convened, shall consist of two (3) members who shall be persons experienced in construction related professions, two (3) members who shall be persons of disabilities, and one (1) member who shall be representative of the public at large. The City Council may create a panel of four (4) construction experienced persons, four (4) disabled persons, and two (2) members of the public at large, from whom members thereof may be called to sit at any particular hearing for the purposes of reaching a quorum. Section 2. Quorum: For the purposes of the conduction of any appeal, a quorum shall require the presence of at least three (3) members of the Board, of which two (2) shall be members experienced in construction, and at least one (1) shall be a disabled member. Section 3. Powers and Duties: The Accessibility Appeals Board shall have th following powers and duties: (a) To consider and ratify, if appropriate, the findings and determinations required to be rendered by the Building Official when the Building Official has granted an exemption for specified access requirements, and (b) To conduct hearings on written appeals, orders, requests for ratification of decisions of the Building Official regarding accessibility issues, and to approve or disapprove interpretations and enforcement actions taken by the Building Official relating to access. (c) The Board is not vested with legislative authority and must act within the framework of existing ordinances and laws. Section 4. Perfecting Appeal and Time Limitations: A person aggrieved by an order, act or determination of the Building Official, or such person seeking to ratify the action of the Building Official, may appeal to the Accessibility Appeals Board. The appeal shall be taken by filing a written notice of appeal within thirty (30) days after the date of making the order or determination, or performing the act, or discovery by the aggrieved person, and by paying a fee in an amount established by resolution of the City Council No appeal shall be allowed based upon a "discovery" of an alleged access complaint, if such "discovery" was made more than one (1) year from the issuance of any certifica of occupancy for the premises. The notice of appeal must be in writing on a form provided by the Board, and the notice must be filed and the fee, if required, paid at the office of the Building Official. The notice of appeal shall be sufficient if it identifies the act, order or determination appealed from, or sought to be ratified, and states wherein it is erroneous, invalid, or valid, as the case may be. The operations of the act, order or determination appealed from is suspended by the filing of the notice of appeal and until the determination of the appeal. Section 5. Notice: The Building Official or his/her designee, shall fix the time and place of the hearing on the appeal. The date of the hearing shall be not less than ten (10) days nor more than forty-five (45) days after the date of filing the notice of appeal, and the hearing must not be postponed for more than then (10) days without good cause. The Building Department shall give written notice of the time and place of such hearing to the appellant and the property owner/developer. In cases where the property owner/developer is seeking ratification of an act, order or determination, additional notice shall be mailed to any interested person, who within the last 12 months, has made specific a request in writing for notice of such ratification hearings, and notice of the hearing (including time, date, place and brief description of the determination sought to be ratified) shall be published in a newspaper of general circulation pursuant to Government Code Section 6061. Any ratification of a Building Official determination, made after compliance with the above procedure, shall be binding and conclusive. Section 6. Hearing: At the hearing on the appeal, witnesses may be sworn and examined and evidence produced by interested parties, who may appear in person or by attorney. The Board shall keep a record of each appeal and the proceedings thereunder. At the conclusion of the hearing, the Board shall prepare and file its written findings and decision, which shall be binding and conclusive. The affirmative vote of the majority of a quorum then present of the Board is necessary to modify or reverse the order, act or determination appealed from; however, the Board shall not be precluded from making such finding by majority vote to specifically ratify the order, act or determination. The Board shall file its findings and decision within ten (10) days after termination of the hearing, and failure to do so shall deprive the Board of jurisdiction to proceed and shall result in the automatic confirmation of the order, act or determination appealed from. Section 7. Appeal Filing Fee: There is hereby established a filing fee of $150.00 which shall be accompany any appeal to the Board and any appeal that may thereafter be made to the City Council. The amount of the filing fee may be increased from time to time upon subsequent resolution of the City Council. In addition to any filing fee, the party seeking ratification shall pay the actual cost of any newspaper publication that may be required under this resolution. MOVED, PASSED and ADOPTED by the City Council of the City of San Jacinto this day of , 1996, by the following vote: • AYES: NOES: ABSENT: ABSTAIN: MAYOR ATTEST: City Clerk • The foregoing is certified to be a true copy of Resolution No. duly adopte lo by the said City Council for the City of San Jacinto on the date set forth therein. City Clerk H:\ccrpt-96\ADAAPEAL.RES • • AGENDA ITEM NO. 1 CITY OF SAN JACINTO STAFF REPORT TO: Honorable Mayor and City Council Members NL- FROM: Brian McNabb, Director of Community Development via Dennis R. Halloway, City Manager DATE: October 15, 1996 SUBJECT: LETTER OF SEPTEMBER 13, 1996 REQUESTING DELETION OF RESIDENTIAL FIRE SPRINKLER REQUIREMENTS FOR VILLAGE IV OF SOBOBA RECOMMENDATION • Direct staff as appropriate BACKGROUND The City received the attached letter from Pacific Developments who represents the buyer of 52 lots within Village IV of the Villages of Soboba. The letter request the City to either delete the fire sprinkler requirement for the entire City, or at the very least, waive the requirement for his homes. The rationale for the request includes: 1. The pressure required for the sprinkler system is too high and the system is subject to leakage as a result. 2. Having the sprinklers worry the occupants because of a possible leakage. 3. Residents have deactivated their sprinklers as a result of one leak. 4. Sprinklers increase the cost of a house. Buyers would rather pay a lower price. 5. Sprinklers are not necessary, due to the Country Club being constantly irrigated. • 6. The fire station was close enough to allow a 3-4 minute response. • The staff is looking for City Council direction on this matter. However, we do feel some information is important to give to the Council. 1 . The Soboba Specific Plan required the construction of a fire station on the project side of the River, due to the distance from existing facilities as well as the lack of a bridge. 2. Sprinkler systems operate at 60 pound of pressure. However, the system is tested at 200 pounds for three hours. The water pressure in this area is apparently fairly high. If there are pressure surges, it is possible a fitting could loosen. The pressure issue can be handled by the installation of a pressure regulator that will reduce the pressure to 80 pounds. 3. Staff had not been informed of a leak until we began confirming the information in this letter. We are unaware of anyone with their sprinklers turned off. We are aware of at least one of pressure regulator installation. 4. There has been no significant change to the positioning of the fire station in relation to Soboba Development. Any project beyond 1 .5 miles of the station has a greater chance of a fire "flash-over" due to a longer response time. Flash-over can occur as quickly as five minutes from commencement. Unless the Fire • Department was in their turnouts and in the east side of town, there is no way Soboba would be a five minute response (the response to the Chamber explosion was approximately 8 minutes.) H:\ccrpt-96\soboba.spr Approveo _Other Doled — Data Tabled _ Amended Informational Withdrawn c , /D `.> 1996 Pacific Developments • 3264 Rosecrans Street • San Diego, Califprnia.92110-4837' Business: (619) 226-0678 • FAX: (619) 226-2535 New Address• 11956 Bernardo Plaza Drive •Suite 555 •San Diego, California 92128 Business: (619) 675-9199 •FAX: (619) 675-9299 September 13, 1996 Mr. Brian McNabb Director of Community Development City of San Jacinto Department of Building and Community Development 201 East Main Street San Jacinto, California 92583 RE: SOBOBA SPRINGS RESIDENTIAL DEVELOPMENT REQUIREMENTS FIRE SPRINKLER INSTALLATION ORDINANCE (ORDINANCE NUMBERS 975, 976,AND 1014) Dear Mr. McNabb: Pacific Developments,a San Diego land development consulting firm, is representing the San Diego residential development firm, HDB Development Corporation(HDB), owners of 52 remaining undeveloped lots of the Soboba Springs residential development, on Soboba Road,in the City of San Jacinto. On behalf of HDB, we would respectfully request consideration of an exemption from the requirements of the above—referenced City ordinances for the construction of the remaining homes in Soboba Springs, and to be placed on the next City Council docket for a hearing on this matter, on Tuesday, September 24, 1996, for your Council's consideration of a recission or an amendment to the applicable ordinances, as appropriate. In support of our request for City Council consideration of recission or amendment of the subject ordinances, we would offer the following summary of background information for your consideration. SUBDIVISION INFORMATION Soboba Springs, located with access from the intersection of Soboba Road and Chabella Drive, was originally a master—planned community of about 1,200 homes. The development currently includes 109 completed detached single-family, tile—roof, residences (1,024-1,337 sq. ft. gross floor area), with 58 additional homes yet remaining to be completed on 4,000 sq. ft (minimum) graded lots. The current inventory of completed homes has been in existence for about seven years. The first home sales were in 1989. About 40 of the completed homes and undeveloped lots are located contiguous with the irrigated, grassy fairways of the Soboba Springs Country Club Golf Course, along the project southern and southwestern boundary property lines. About 12 of these fairway lots are owned by HDB, and would be developed with the same, or similar floor plans and sizes as the existing homes. • Mr. Brian McNabb September 13, 1996 Page Two • A 1988 Declaration of Covenants, Conditions, and Restrictions and Reservation of Easements (CC&R's), is currently in effect, the conditions of which are regularly monitored and enforced by the local Homeowner's Association,which is comprised of local permanent residents. FIRE CONTROL REQUIREMENTS All existing homes include interior residential fire sprinkler systems (approximately 150 psi main working pressure limits), required by City ordinance, with individually activated sprinkler heads in each room and separate interior areas. All homes also include large(25 sq. ft. floor area)fire access, exterior side, alcove areas. Activation of the sprinkler systems is owner/resident—controlled, and the CC&R's require that sideyard access remain clear and open to the alcove areas. Adherence to these conditions is ostensibly monitored by the Architectural and Landscaping Committee. OPINION OF RESIDENTS AS TO SPRINKLER SYSTEMS A recent survey of Soboba Springs' residents as to the justification and necessity of the fire control requirements has provided the following information. The majority of residents believe that the sprinkler systems are unnecessary and burdensome, as confirmed by Soboba Springs' home owner/resident, Ms. Hilda Sweeny of 1856 Carrera Drive There have been several instances of accidental activation of the independent sprinkler systems, which have resulted in water damage and very disturbing consequences to a number of the elderly owner—residents. Most • residents are far more concerned about accidental activation of the systems, or about actual structural failure of the 150 psi high water pressure systems, than they are about the presumed additional fire protection provided by the interior sprinklers. One family of residents experienced burst pipes and fittings in their absence,and upon return to their home after several days of continual high water pressure leakage, was confronted with thousands of dollars in damage to the structural interior of their home, their furnishings, floor and wall coverings, and personal belongings. The damage also included extensive collapse of ceiling materials. This family incurred substantial additional expense in time and for temporary relocation living accommodations during the many weeks required for repairs and replacements. Their insurance company covered a portion, but not all of the expenses, and of course could not compensate them for the overall trauma of the entire event,and for the subsequent and continuing fear of a repeated sprinkler system failure. Following the above—described event, the subject resident, and many other Soboba Springs' residents have simply deactivated their sprinkler systems for fear that a similar failure would occur in their homes. The general consensus of opinion among residents throughout the area is that the sprinkler systems are unnecessary and a source of constant anxiety. Most residents have indicated that they would have much preferred to purchase their homes at a lower price (most are on retirement, fixed incomes) than have to pay an increased purchase price for a home required to have sprinkler systems. This is an important deterrent to consideration of home purchase, especially where, as here, these systems are know to fail and cause substantial damage, and are susceptible to frequent accidental activation. Most of the residents also expressed the opinion that the imposition of the sprinkler system requirements was particularly senseless given the location of Soboba Springs contiguous to the constantly irrigated Soboba Springs Country Club Golf Course. They also believed that the ordinance was not fairly applied to other surrounding area • residences, which are not required to have interior sprinkler systems, thus allowing a lower purchase price and lower property tax burden. Pacific Developments Mr. Brian McNabb September 13, 1996 Page Three • HOMEOWNER'S ASSOCL4 TION POSITION Mr. Kenneth Brass, Soboba Springs' home owner/resident, at 828 Verona Avenue, telephone(909)654-6824, is Chairman of the Homeowners Association Architectural and Landscaping Committee, and is a retired Fire Battalion Chief of the City of Torrance Fire Department. Mr. Brass has indicated that he believes the required sprinkler systems to be an unnecessary expense, and a source of constant concern over additional water damage expenses to and for Soboba Springs residents, and he would strongly support removal of the requirements for any future construction within the development. The basis for Mr. Brass' support of the removal of further sprinkler system requirements is that the distance between Soboba Springs and the City of San Jacinto Fire Department, at 132 South San Jacinto Street, is about 2.6 miles,and the current response time would be expected to be about 3-4 minutes, given the relatively light traffic on the most likely emergency route from the Fire Station to Soboba Springs. FIRE DEPARTMENT RESPONSE Mr. Stephen Overton,Fire Engine Driver/Engineer for the City of San Jacinto Fire Department,Fire Station#25, located at 132 South San Jacinto Street, telephone (909) 654-7912, has confirmed that the emergency response time to Soboba Springs would be about 4 minutes,following a route north along South San Jacinto Street, then east along East Main Street/Lake Park Drive, then northwest along Soboba Road, to Chabela Drive. Pacific Developments conducted 30 separate, timed drives along this route in a private vehicle, traveling at legal speed limits, daily, at morning, noon, evening, and early morning hours, and the average travel time from Fire Station • #25 was approximately 4 minutes. Engineer Overton indicated that the fire sprinkler ordinance was required, not because Soboba Springs was in a high fire hazard area, but rather to contain fires, and to save manpower expenditures. He indicated however, that the City of San Jacinto Fire Department currently is under contract with the Riverside County Fire Department, which has expanded the City of San Jacinto's fire fighting resources and capabilities. As such, the City reports all fire incidents to a central data collecting agency through the City's Fire Prevention Officer, Mr. Robert Wilson, telephone (909)487-7321. Engineer Overton indicated that no fire response has been required in the seven years since Soboba Springs has been developed. EFFECTS ON AVAILABILITY OF AFFORDABLE HOUSING When originally marketed in 1989, houses were offered for abut $98,900 to about $124,900, with those homes adjacent to the golf course being the more expensive. 1993 and 1994 home sales ranged from about $90,000 to about$115,000 for non—golf course frontage homes. The requirements for interior residential sprinkler systems at Soboba Springs, can add as much as $1,500 to $2,500 to the cost of any of the new homes, depending upon the floor plan and upon the sprinkler system specified. This is a substantial additional expense to pass along to new home buyers, particularly to those senior citizens on relatively modest, retirement fixed incomes. Some fire insurance premium rebates (about $100/year) are available for sprinkler system homes, but the difference in additional premiums to also cover related water damage,more than offsets the slight reduction. EFFECTS ON AVAILABILITY OF AFFORDABLE HOUSING(Continued) Soboba Springs is not a"seniors only"community,but a majority of the residents are retired senior citizens and the community has been marketed to be attractive to low and moderate income families to meet the increasing demand for such affordable housing. HDB Developments desires to be able to sell homes affordable to senior citizens, and • well as to other age groups with limited incomes. Pacific Developments Mr. Brian McNabb September 13, 1996 Page Four Substantial development fees are currently being required to complete the construction of additional low and moderate income homes on the remaining lots in Soboba Springs, and the sales of over 50 additional homes will substantially increase the property tax base for the City of San Jacinto, to help offset the Fire Department manpower and operating costs, which is already being assisted by the County of Riverside, as previously mentioned. ORDINANCE REQUIREMENTS AND SUGGESTED COUNCIL ACTION As currently applied, Ordinance Number 1014, amends Ordinances 975 and 976 to require residential sprinkler systems in detached, single—family homes, located beyond approximately one and one half mile from the Fire Station(Fire Station#25). The Ordinance states that this is to provide adequate fire protection for new construction in the event of flashover, i.e, the spreading of a fire from one home to another, which the Ordinance states may happen in as little as four minutes(italics added). Given the "approximate" nature of the basis for the Ordinance requirement, and the summarized background information, specific to the Soboba Springs development, as presented in this letter, we would respectfully request that the Ordinance be rescinded, amended, or in the alternative, that a project—specific exception be granted by your City Council, to allow the additional homes to be constructed at Soboba Springs without the requirement for interior fire sprinkler system installation. We greatly appreciate your attention to this matter, and the assistance of your staff, and of other City of San Jacinto Departments in providing us with factual information relative to the subject of our request. After you have 41) had an opportunity to review the information provided herein, we would be pleased to answer any questions you may have, or to provide you with additional pertinent information. We also remain available to provide any information to the Mayor, City Council persons. and to the City Manager, or to discuss this matter with them at their convenience. Please feel free to telephone at (619) 675-9199, or to fax any information you wish, to (619) 675-9299. We thank you again,and look forward to receiving your reply. For HDB Development Corporation, Sincerely, PACIFIC DEVELOPMENTS (2' -1 • hael V.Needham resident MVN:sk cc: HDB Development Corporation • Pacific Developments CS • Wilif " Memorandum S A N JACINTO TO: Fellow Councilmembers FROM: Mayor Conner Councilmember Cornett DATE: October 15, 1996 SUBJECT: COPS Grant The Council Budget Committee met and after reviewing available funds and fund balances in the General Fund, it was determined there are not sufficient General Fund reserves available to participate in the • purchase of any vehicles. With the COPS Grant, we are recommending purchasing 7 marked cars on a 4-year lease-purchase arrangement, using only the $55,000 available this year. It is further recommended that 2 unmarked cars be purchased outright from the asset forfeiture fund. • Agenda No. 8.3 STAFF REPORT DATE: October 15, 1996 TO: Honorable Mayor and City Council FROM: Pamela L. Lee, City Clerk SUBJECT: Rancho Park - Sand Volleyball Proposal RECOMMENDATION: Provide direction to staff as deemed appropriate. • The attached proposal was submitted and Councilmember Cornett requested the matter be agendized. „approver] Other Denied Continued Date • Tabled Amended Vote Informational Withdrawn PHOENIX ENTERPRISES • 1370 SO. STATE , SUITE J SAN JACINTO , CA. 92582 (909) 654-5511 FAX 654-5516 JULY 17, 1996 Mr. Lyle Alberg,Acting City Manager City of San Jacinto San Jacinto, Ca. 9222583 Dear Lyle: researched n ruction costs of two (2) Sand Volleyball Courts We have theconstruction y under the specifications we were given. The court dimensions are 30 feet by 60 feet each and 12 inches deep. All materials , equipment and labor will be • purchased in the City of San Jacinto and the labor force will be made up of San Jacinto Valley adults. COSTS: Labor Rental of equipment Materials Purchase of safety equipment OUR TOTAL BID IS: $ 3,600. Thank you for considering our company to do this task. Sincerely, Jim VerSteeg, Administrator Phoenix Enterprises •