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Agenda - Agenda Packets - Regular Meeting 9/3/1996
r G(e,� ,�� S��(/ 1Q4-) OR AGENDA SAN JACINTO CITY COUNCIL AND THE CITY COUNCIL SITTING AS THE REDEVELOPMENT AGENCY AND INDUSTRIAL DEVELOPMENT AUTHORITY AND THE SAN JACINTO FINANCING AUTHORITY DATE: September 3, 1996 TIME: 6:00 P.M. PLACE: COMMUNITY CENTER 625 SOUTH PICO SAN JACINTO, CALIFORNIA 1.0 CALL TO ORDER Prayer of Invocation - Pastor F. VaweL Pledge of Allegiance 2.0 SPECIAL PRESENTATIONS 2.1 Employee Service Award - 5 Years - Tim Hults 2.2 Proclamation - National Parents' Day 2.3 Proclamation - Alternatives to Domestic Violence 3.0 PUBLIC COMMENTS `, - !1 4` Any person may address the Council on any subject pertaining to City business not listed on the agenda, during this portion of the meeting. A limitation of three (3) minutes shall be set for each person desiring to address the Council. 4.0 REDEVELOPMENT AGENCY Convene the Redevelopment Agency in joint session with the City Council for the consideration of the following: • 1 4.1 Resolution Authorizing Participation in the Federal Department of Housing et and Urban Development (HUD) Section 203K Housing Acquisition and \k 1 Rehabilitation Program RECOMMENDATION: Acting in the capacity of the City Council and the Redevelopment Agency adopt Resolution No. 96- and RDA Resolution No. authorizing the City's participation in the HUD Section 203(K) program. RESOLUTION NO. 96- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA AUTHORIZING THE CITY'S PARTICIPATION IN THE FEDERAL DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT SECTION 203(K) PROGRAM RDA RESOLUTION NO. A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN JACINTO AUTHORIZING PARTICIPATION IN THE FEDERAL DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT SECTION 203(K) PROGRAM Adjourn the Redevelopment Agency and continue acting in the capacity of the City • Council for the remainder of the agenda. 5.0 CONSENT CALENDAR - CITY COUNCIL/REDEVELOPMENT AGENCY All matters listed under Consent Calendar are considered to be routine and will be enacted by one motion by the City Council in the form listed. There will be no separate discussion on these items prior to the motion unless members of the City Council, staff or the public requests specified items to be removed and/or discussed. Anyone wishing to discuss a Consent Calendar item should come forward, upon invitation of the Mayor, state their name, address and the Consent Calendar item number. Speakers should limit comments to three (3) minutes. 5.1 Minutes of Special Meeting of July 30, 1996 RECOMMENDATION: Approve the Minutes for the Special Meeting of July 30, 1996, as presented. • 2 • 5.2 Minutes of Special Study Session of August 6, 1996 RECOMMENDATION: Approve the Minutes for the Special Study Session of August 6, 1996, as presented. 5.3 Minutes of Regular Meeting of August 6, 1996 RECOMMENDATION: Approve the Minutes for the Regular Meeting of August 6, 1996, as presented. 5.4 Minutes of Special Meeting of August 14, 1996 RECOMMENDATION: Approve the Minutes for the Special Meeting of August 14, 1996, as presented. 5.5 Treasurer Report - July 1996 RECOMMENDATION: Receive and file. 5.6 Warrant Register RECOMMENDATION: Approve warrant numbers 43907 through 44042 dated August 31, 1996 in the amount of $221,673.98 and Payroll check numbers 7750 through 7826 dated July 19, 1996. 5.7 Museum Resolution - Estudillo Mansion • RECOMMENDATION: Adopt Resolution No. 96- showing support for the re-use of the Estudillo Mansion. RESOLUTION NO. 96- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA SUPPORTING RE-USE OF THE ESTUDILLO MANSION 5.8 Community Development Block Grant (CDBG) Supplemental Agreement - 1996-97 RECOMMENDATION: Approve the agreement with the County of Riverside for the programs outlined. 5.9 Revision to Maintenance Agreement with Cal Trans Pertaining to Street Sweeping RECOMMENDATION: Authorize the City Manager to execute the revision to the maintenance contract. • 5.10 Designation of Principal and Alternate Staff Representatives to the • Coachella Valley Joint Powers Insurance Authority (CVJPIA) RECOMMENDATION: Designate Dennis Halloway, City Manager as the primary San Jacinto Representative and John Herrera, Finance Director as the alternate San Jacinto Representative to the Coachella Valley Joint Powers Insurance Authority Board of Directors. 5.11 Fiscal Year 1996-97 Title IIIB Grant Contract for Senior Information and Assistance Service (County of Riverside - Office on Aging) RECOMMENDATION: Approve Fiscal Year 1996-97 Information and Assistance grant contract with the County of Riverside Office on Aging and adopt Resolution No. 96- , authorizing City Manager to execute the agreement. RESOLUTION NO. 96- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, DESIGNATING THE PERSON AUTHORIZED TO SIGN THE FISCAL YEAR 1996-97 INFORMATION AND ASSISTANCE CONTRACT WITH THE RIVERSIDE COUNTY OFFICE ON AGING END OF CONSENT CALENDAR • Motion by: -5 '1� / Seconded by: to approve consent calendar items 5.1 through 5.11 and adopt Resolution No. 96- through Resolution No. 96- 6.0 PUBLIC HEARINGS 7.0 CITY DEPARTMENTS 7.1 Shopping Cart Recovery Ordinance - Holmes RECOMMENDATION: Direct staff to develop an Ordinance in accordance with AB317 for the recovery of shopping carts. 7.2 Aerospace/Russian Delegation Visit - October 20, 1996 RECOMMENDATION: Direct staff as deemed appropriate in support of the visitation. J • • 8.0 MAYOR/COUNCILMEMBER REPORTS/DISCUSSIONS 8.1 League of California Cities - Voting Delegate & Alternate RECOMMENDATION: Select a member of the Council to act as the voting delegate at the League's Annual Conference, and a member to act as the alternate. 8.2 Annexation 66 Development Fees - Conner/Cornett RECOMMENDATION: Receive report and recommendations from the subcommittee and take action as deemed appropriate. 8.3 Review of 1996/97 City-to-City Recycling Budget - Solorio/Cornett RECOMMENDATION: Receive report and recommendations from the subcommittee and take action as deemed appropriate. 9.0 CLOSED SESSION 9.1 Conference with Real Property Negotiator pursuant to Government Code Section 54956.8 Property: 1435 S. San Jacinto St. Negotiating Parties: Dennis Halloway, Brian McNabb, Bob Wilson, Walt • Brown Under Negotiation: Price and terms 9.2 Conference with Real Property Negotiator pursuant to Government Code Section 54956.8 Property: 905 Industrial Way Negotiating Parties: Dennis Halloway, Brian McNabb, Bob Wilson Under Negotiation: Price and terms 9.3 Conference with Legal Counsel - Anticipated Litigation - Initiation of Litigation pursuant to Government Code Section 54956.9 (c) - 1 case 10.0 ADJOURNMENT K•Yc Motion by: Seconded: Action: to adjourn. Vote: I, Pamela L. Lee, City Clerk of the City of San Jacinto, do hereby certify that I caused to be posted the foregoing agenda this 29th day of August, 1996, as required by law. City Clerk • 5 • MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Pamela L. Lee, City Clerk DATE: August 29. 1996 SUBJECT: Special Study Session - 5:00 P.M. There will be no Special Study Session at 5:00 P.M. on Tuesday, September 3rd. There was no subject matter to discuss. c: Press Enterprise Hemet News • PROCLMITFITIOR W1EREFI6. parents fulfill a vital role in our society and are central to ensuring that their children are raised responsibly through the leadership and guidance that they provide; and W1EREF16, parents must nurture, encourage, teach and discipline their children, offer limitless love, support, compassion and understanding and be role-models that their children can emulate as they mature and become parents themselves; and WTEREFIZ. those who choose to become parents have the obligation to give their utmost devotion to those children, thereby creating a family, a home and a bond of trust upon which all of society draws its strength and stability; and • WMEREFI6, parents must balance the responsibilities toward their family with the challenges of works, school and community, never forgetting the critical place they hold in the lives of their children; and WURE/16. parents turn houses into homes by providing a family environment that is enriching and supportive - one that helps their children grow up to be productive, responsible and caring adults and citizens of our community; and WI EREFt6. Congress and the President of the United States have unanimously agreed to set aside the fourth Sunday of July each year as National Parents' Day for the purpose of focusing attention on the vital task of effective parenting; HOW, ITEREYORE. the City Council for the City of San Jacinto does hereby proclaim July 28, 1996 as National Parents' Day in San Jacinto and encourages all citizens of San Jacinto to join in recognizing the importance of responsible parenting in creating a healthy community and society. • Jame5 Conner Mayor a• 3 PROCLAMATION • WHEREAS, the month of October, which has been designated nationally as Domestic Violence Awareness Month, is a time to focus attention on a critical social issue that affects each of us in some manner; and WHEREAS, Domestic Violence - the abuse of a spouse or partner and its impact on their children - is a significant problem facing all communities in the nation, affecting not only current family members but also future generations, as violent behavior learned in childhood is perpetual when children grow to adulthood; and WHEREAS, the cycle of domestic violence, once begun in a relationship, often escalates in frequency and severity until it may result in severe injury or even death of the victim; and WHEREAS, Domestic Violence affects the physical, emotional, social, and economic well being of individuals and families and places great strain on community service systems, impacting law enforcement, criminal and civil courts, education, health care, mental health, social welfare, housing, and other services; and WHEREAS, comprehensive services, such as Alternatives to Domestic Violence, for domestic violence victims and their children offer primary prevention, early intervention, crisis management, and follow-up support that empowers people to recognize that they have choices and can make changes to reduce the level of violence • in their lives; and WHEREAS, Alternatives to Domestic Violence is committed to continuing to work with city leaders throughout the City of San Jacinto to carry on its 15-year tradition of delivering quality services to victims; and WHEREAS, increased public awareness and support for these victims and services is essential to the continued maintenance and development of programs to meet this critical need of the community; NOW THEREFORE the City of San Jacinto recognizes the month of October, 1996, as Domestic Violence Awareness Month in the City of San Jacinto; and that the City of San Jacinto takes pleasure in thanking and commending the committed volunteers and staff of Alternatives to Domestic Violence for their efforts to reduce the incidence of domestic violence throughout the City of San Jacinto and urges all citizens to participate in supporting continuation of its prevention, early intervention, crisis management, and follow-up programs and services. James Conner Mayor AGENDA ITEM • / STAFF REPORT TO: Honorable Mayor and City Council Members also presiding as the Redevelopment Agency Board FROM: Brian McNabb, Director of Community Development via Dennis R. Halloway, City Manager DATE: September 3, 1996 SUBJECT: RESOLUTIONS AUTHORIZING PARTICIPATION IN THE FEDERAL DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ("HUD") SECTION 203(K) HOUSING ACQUISITION AND REHABILITATION PROGRAM RECOMMENDATION Staff recommends that: 1. The City Council adopt the attached Resolution authorizing the City's participation in the HUD Section 203(K) program. 2. The Redevelopment Agency adopt the attached RDA Resolution authorizing the Agency's participation in the HUD Section 203(K) program. BACKGROUND As you may recall, on July 16, 1996, Mr. Ira Meltzer, a mortgage banker representing National Pacific Mortgage Corporation appeared before the Council during the deliberations on the second phase of the Courtside Classics housing project. Mr. Meltzer briefly introduced the HUD Section 203(K) housing rehabilitation program and how such a program could be incorporated into the City's housing strategy. After Mr. Meltzer's presentation, the Council directed Staff to initiate the process to participate in the program. To date, we have met with Mr. Meltzer and his associates on several occasions and begun the process to acquire and rehabilitate homes in the City. We have provided Mr. Meltzer and his associates all the information they have requested of us, with the exception of this resolution, in order to garner approval from HUD for the City/Agency to participate in the program. Approved Other Denied Continued Date Tabled Amended Vote_ Informational Withdrawn City Council Staff Report • September 3, 1996 DISCUSSION The Section 203(K) program was developed by HUD in order to foster the rehabilitation and repair of dilapidated single family properties. Under the program, a property owner is able to secure one mortgage loan which enables the owner to finance both the acquisition and rehabilitation of the dilapidated single family home. The program operates through Federal Housing Administration (FHA) approved lending institutions who fund the mortgage loans which are insured by HUD. The program is beneficial to prospective home buyers in that it substantially reduces the financing costs associated with residential rehabilitation projects. Traditionally, most mortgage financing institutions require a home buyer to obtain multiple loans, one loan to purchase the property and an additional loan for the rehabilitation and reconstruction work. These separate loans result in increased fees and costs, additional points and higher interest rates. The attached resolutions provide the necessary Council/Agency authorization for the City/Agency to participate in the program. Additionally, the resolutions authorize the City Manager/Executive Director or his designee to act on the City's/Agency's behalf in all matters related to the program, including executing agreements and determining which io properties may be included in the program. Attachments: City Council Resolution RDA Resolution CCRPT-96\HUDSEC.203 • • RDA RESOLUTION NO. A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN JACINTO AUTHORIZING PARTICIPATION IN THE FEDERAL DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT SECTION 203(K) PROGRAM The Redevelopment Agency of the City of San Jacinto DOES RESOLVE as follows: A. The Federal Department of Housing and Urban Development ("HUD") has adopted a mortgage insurance program known as the section 203 (k) program for the rehabilitation and repair of single family properties (the "Program"). Under the Program, a property owner is able to secure one mortgage loan which enables the owner to finance both acquisition and rehabilitation of a single family home. B. The Program operates through Federal Housing Administration approved lending institutions who fund the mortgage loans which HUD then insures. The Program may be combined with other financial resources such as local Redevelopment Housing funds to provide needed assistance to prospective buyers of single family homes. NOW, THEREFORE, the Redevelopment Agency does find and RESOLVE as • follows: Section 1. Findings and Declaration. A. The Redevelopment Agency finds that a healthy housing market is one in which residents have a choice of housing opportunities. The Redevelopment Agency further finds that there is a shortage of financing opportunities available to prospective home buyers who desire to purchase a home in need of repair and rehabilitation. The Redevelopment Agency finds that in those circumstances where a home is in need of repair and rehabilitation, most mortgage financing institutions require a home buyer to obtain multiple financing namely, one loan to purchase the property and then a separate additional loan to do the rehabilitation and reconstruction work. These separate loans often result in increased fees and costs, additional points and higher interest rates to prospective home buyers. B. The Redevelopment Agency is committed to expanding home ownership ' opportunities within the City and to revitalizing neighborhoods. The Redevelopment Agency finds that adoption of this resolution authorizing participation in the Program is in the best interests of the City, the public health, safety and general welfare of the community and will be of benefit to the Redevelopment Project Areas. • Section 2. Participation in Program. 111 The Redevelopment Agency hereby authorizes participation in the Program. Section 3. Authority of Executive Director. The Redevelopment Agency hereby authorizes the Executive Director or his designee to act on the Agency's behalf in all matters related to the Program including but not limited to executing agreements and determining which properties may be included in the Program. Section 4. Effective Date. This resolution shall take effect immediately upon its adoption. MOVED, PASSED AND ADOPTED the day of , 1996. AYES: NOES: ABSENT: Chairman III ATTEST: Secretary TIM\RESO\HUDRES.RDA 0 S RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO AUTHORIZING THE CITY'S PARTICIPATION IN THE FEDERAL DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT SECTION 203(K) PROGRAM The City Council of the City of San Jacinto DOES RESOLVE as follows: A. The Federal Department of Housing and Urban Development ("HUD") has adopted a mortgage insurance program known as the section 203 (k) program for the rehabilitation and repair of single family properties (the "Program"). Under the Program, a property owner is able to secure one mortgage loan which enables the owner to finance both acquisition and rehabilitation of a single family home. B. The Program operates through Federal Housing Administration approved lending institutions who fund the mortgage loans which HUD then insures. The Program may be combined with other financial resources such as the Community Development Block Grants Program and/or local Redevelopment Housing funds to provide needed assistance to prospective buyers of single family homes. • NOW, THEREFORE, the City Council does find and RESOLVE as follows: Section 1. Findings and Declaration. A. The City Council finds that a healthy housing market is one in which residents have a choice of housing opportunities. The Council further finds that there is a shortage of financing opportunities available to prospective home buyers who desire to purchase a home in need of repair and rehabilitation. The Council finds that in those circumstances where a home is in need of repair and rehabilitation, most mortgage financing institutions require a home buyer to obtain multiple financing namely, one loan to purchase the property and then a separate additional loan to do the rehabilitation and reconstruction work. These separate loans often result in increased fees and costs, additional points and higher interest rates to prospective home buyers. B. The City Council is committed to expanding home ownership opportunities within the City and to revitalizing neighborhoods. The Council finds that adoption of this resolution authorizing the City's participation in the Program is in the best interests of the City and the public health, safety and general welfare. Section 2. Participation in Program. • The Council hereby authorizes the City to participate in the Program. Section 3. Authority of City Manager. The City Council hereby authorizes the City Manager or his designee to act on the City's behalf in all matters related to the Program including but not limited to executing agreements and determining which properties may be included in the Program. Section 4. Effective Date. This resolution shall take effect immediately upon its adoption. MOVED, PASSED AND ADOPTED the day of , 1996. AYES: NOES: ABSENT: Mayor ATTEST: • City Clerk TIM\RESO\HUDSEC.203 • AGENDA NO. '5' / • STAFF REPORT DATE: September 3, 1996 TO: Honorable Mayor and City Council FROM: Pamela L. Lee, City Clerk SUBJECT: Minutes Special Meeting July 30, 1996 RECOMMENDATION: Approve the Minutes of the Special Meeting of July 30, 1996, as presented. - Approved — wed DiII • A- A mended W11 Ettnal .._ Yfihdrawn MINUTES SPECIAL MEETING SAN JACINTO CITY COUNCIL AND THE CITY COUNCIL SITTING AS THE REDEVELOPMENT AGENCY AND INDUSTRIAL DEVELOPMENT AUTHORITY AND THE SAN JACINTO FINANCING AUTHORITY IN JOINT SESSION WITH THE PUBLIC SAFETY FINANCING COMMITTEE JULY 30, 1996 1.0 CALL TO ORDER The Special Meeting of the San Jacinto City Council and the Public Safety Financing Committee was called to order at 6:10 P.M. by Mayor Conner in the Community Center, 625 South Pico Street, San Jacinto, California. Present: Councilmembers Cornett, Smedley, Williams and Mayor Conner Committee Members Duistermars, Drusky, Evans, Hayden, Lorch, Shaw and Webb Absent: Councilmember Solorio Committee Members Brass and Meadows Pledge of Allegiance was led by Mayor Conner 2.0 SPECIAL PRESENTATIONS 2.1 Public Safety Financing Committee • Chairman Duistermars advised that he had previously made a presentation of the report, point by point, and it was requested that the full Committee have the opportunity to address the Council and answer questions. Generally the committee was not unanimous on the issue of a public safety tax and the reduction in the fire service. FIRE SERVICE REDUCTION: Mr. Lorch stated he was opposed to fire reductions because he felt there was too much exposure to liability. Ms. Hayden stated she was opposed to the fire reductions based on the reasons stated by Mr. Brass during the discussion, based upon his prior experiences. She was also concerned about coming issues, i.e., killer bees, that the fire service personnel needed authority to address and improve those areas for the safety of the citizens and the fire personnel. Would not support public safety levels any lower than what was absolutely necessary. Mr. Shaw noted that while good facts were presented during the discussions, the CDF representative, Ken Mello, felt with the reductions there was still sufficient personnel to compliment the force. The main concerns seemed to focus on the area of police and their endeavor was to find sufficient funding for adequate service levels, and it seemed to be adequate to reduce the fire and use more funding for police. Mr. Duistermars indicated that the Fire Service, in response to the committee, indicated they could work with the staffing level the committee recommended, supplemented by their volunteer component. • 1 Larry Benson, in response to Council inquiry, noted it was always more effective to • have higher staffing levels, by the recommendation was not uncommon, and was implemented July 1st, supplemented by a volunteer force which was alive and well. San Jacinto was not an exception, and staffing was consistent county wide. Cited the statistics on the volunteer staff, which fluctuated. Confirmed that Station 85 was primarily a medical aid responder, noting that County wide medical aid was about 72- 74% of the calls, while Station 85 was over 80%. It was Council's suggestion that staff monitor the reductions closely and identify for Council if there were any need for changes at the next review. Mr. Benson noted the lease agreements for the south bay had been approved as to form by Sacramento, and expected the change could be completed as early as mid- August. No construction would be necessary and only complicate matters. The south bay would be used to store an engine and equipment. The engine, if needed, would then be staffed by volunteers. PUBLIC SAFETY TAX: Ms. Hayden felt that what was proposed was viewed by some as a special tax that some were already paying for. Noted that issue number five considered the elimination of CFD 1, 2 and 3, and implement the tax on the entire city. Felt that owners had agreed to the terms when they purchased their homes, and the elimination of that would reduce funding of approximately$166,000 annually. Understood their concerns, but it was agreed to and the economic burden would be shifted to the rest of the community. Felt the matter was not presented properly to the citizens and would unfairly burden the rest of the community. Noted she was the only member voting no that did not have an above median income, and noted the largest percentage of homeowners in the community were low to moderate income. Those people were already struggling and barely making do. Noted also concerns regarding the LLMD and those residents not contributing to the trash revenues. Suggested the • City budget be looked at again to find additional funding for public safety. Noted the new Councilmembers ran for office on a platform of no new taxes. Yes, public safety was needed first, but wanted some answers on economic development and jobs for the City and suggested the City look at the high paying jobs in the budget. Felt the cost of$27,000 for an election for a public safety tax would be a waste. Council noted that it was not their desire to implement a tax increase, and would only consider putting such an option to the voters to decide, if no other funding could be found. Mr. Duistermars, in response to Council inquiry, noted that they could not reasonably factor in opportunities for future economic increases, because they were not a sure thing, so they had to address the worst case scenario. The public safety tax was a method of last resort. There were other possibilities with grants, etc., but they were not definite options. With regard to the participation in two task forces, it was not the responsibility of the committee to address the assignment of officers by the department. Council noted that staffing was up from that of 7-8 months ago, and although still three short of the recommended 29, there was an improved service level, which would continue to improve, and the presence had been noticed. Mr. Duistermars noted the committee, rather than looking at a one officer per 1,000 ratio, they tried to address levels of service. Councilmember Smedley noted that he was more in favor of dropping one of the task forces and increasing the officer level per shift, rather than implementing a tax. s 2 • Councilmember Cornett noted that it sounded as though by putting the decision to the voters, they would then decide if they wanted to pay the tax, or let other services drop in order to maintain public safety. Mr. Duistermars noted that was exactly the point, at some time the citizens would have to decide if they wanted to keep parks and by-ways green or let such services slide for public safety. Councilmember Smedley noted his concern that the recommendation to eliminate the CFD's, with four Councilmembers living in that area, was a political football, and he did not like the tradeoff. City Attorney Brown recommended that unless Council wanted to establish the rule of necessity, that it would be best to stay clear of that issue at the present time. Mr. Duistermars noted it would not be eliminating the cost, just spreading it City wide and it would be reinstated in a different form. The public safety tax, again, was recommended only as a last resort. Councilmember Smedley noted he would not support a mandate of tax on the people, but would support putting the matter to the electorate to decide, but only if no other source of funding could be found for the Police Department. Mr. Hayden did not believe it could pass under any circumstances, and when the time as with the LLMD, most people simply could not afford another dime. If such a tax were passed, urged Council to consider a waiver or needs assessment for those who could not pay. Did not like the fear of holding the community hostage by threatening to withhold police services, and police should be funded no matter what. Noting the recent news articles regarding the task force activities, would support keeping both 1111 task forces. Committee members stated that the tax was only in the event other funding could not be obtained and if that were the case, then Council should not hesitate to go to the community with a ballot measure next year. It was clearly the option of Council to accept or reject the committee recommendation. Councilmember Williams did not feel the time was right for a tax, but thought that at some point in the future Council would have to assess the situation and as a part of the democracy allow the people to make the decision. Mr. Duistermars felt there were still areas the Council could address in the budget, i.e., the issue of equitable water fees. Chief Holmes summarized the actions already taken to affect cost savings in the future, i.e., joint dispatch, elimination of the modulars and the movement of fire personnel, and the use of containers for storage. There was also the bicycle patrol utilizing $33,000 in Block Grant funds, giving a greater street presence and increased hours, and the possible increase on animal control from part time to full time. Finally, clarified for Council that concealed weapons permits were a County issue, not a local issue, and that in some states resulted in no decrease in crime and in other areas resulted in an increase. Also, better utilization of volunteers, such as with the Rancho Park security, and they would look at similar approaches for other areas. Provided an update on the other volunteer forces, i.e., reserves, explorers and the RSVP program. A the hour of 7:20 P.M. Councilmember Cornett left Council Chambers. Mr. Duistermars noted that, in fact, if a community had no police, then they would have no crime statistics, but in the case of San Jacinto, they had one of the best rates in the nation, but by adding patrols the crime rate would inevitably go up. 3 Chief Holmes noted that the volunteers helped immensely and allowed officers more • time served in the patrol cars. At the hour of 7:22 P.M. Councilmember Cornett returned to Council Chambers. Council noted that recommendation number one had been a part of the budget process. Recommendation number two was a water fee issue and not a public safety item, but would be looked at down the road. Recommendation number four still needed to be addressed and the police modulars were being worked on. Felt the community could see that Council was taking their concerns seriously and moving forward to resolve the public safety issues. Acknowledged the work and effort by the committee. At the hour of 7:25 P.M. Council recessed. At the hour of 7:40 P.M. Council reconvened with all members present except Councilmember Solorio. 3.0 PUBLIC COMMENTS None 4.0 REDEVELOPMENT AGENCY None 5.0 CONSENT CALENDAR - CITY COUNCIL/REDEVELOPMENT AGENCY None 6.0 PUBLIC HEARINGS • None 7.0 CITY DEPARTMENTS 7.1 Police Department Relocation -Architect RFP Police Chief Holmes made a presentation as contained in the staff report on file with the City Clerk, requesting the following changes: Bottom of Page 1 - Delete the last line and insert "Plan for present site for future expansion and parking needs for growth." Add to list of Architects, some who specifically deal with police facilities. Lengthy discussion regarding the pros and cons of adding more architects and the possibility of slowing the process, and ability to coincide with the moving of the modulars. Interest in moving up the time frame. Concern that in the review of the relocation the importance of looking at the overall future needs of the department, and a suggestion that the process be done in phases. A MOTION was made by Councilmember Williams, seconded by Councilmember Cornett to approve the RFP as presented and amended by staff, changing the Award date to October 4, 1996, and that the process be in two phases, phase one for the immediate needs and phase two for the long range plans, five years, including parking and expansion. Motion carried unanimously with Councilmember Solorio absent. • 4 8.0 MAYOR/COUNCILMEMBER REPORTS/DISCUSSIONS 8.1 San Jacinto Chamber of Commerce Contract - Solorio/williams CONSENSUS to continue the matter to the August 6, 1996, meeting. 8.2 Update - Computer/Accounting System Conversion - Conner RECOMMENDATION: Receive report on time line of conversion of computer and accounting system. Mayor Conner presented a handout outlining proposed computer enhancements and the costs involved. At the hour of 8:05 P.m. Councilmember Smedley left the Council Chambers. The proposal included computer expertise on an as needed basis. Lengthy discussion on the ramifications of various systems and the related man hours to accomplish various staff functions. Some concern that a decision be delayed for further study. Also to be considered were the pros and cons of utilizing a payroll service, since there were varying opinions on their cost and feasibility. COUNCIL CONSENSUS to table the matter until the new City Manager was on board and make that his first decision to make. Staff to obtain estimates to improve the payroll system. Councilmember Cornett reminded Council that the Recycling Budget still needed to be approved. There seemed to still be some information lacking and urged staff to get with Councilmember Solorio to resolve. Noted also, that she was still awaiting a response on the statute of limitations on the billings for service, not signed up for or billed by the City. • City Attorney Brown indicated he had written a memo and it was his recollection it was four years. It was then determined there was some confusion on which billing issue a legal opinion was needed on and that would be forth coming so the City-to-City recycling issue could be resolved. At the hour of 8:25 P.M. Councilmember Smedley returned to Council Chambers. Councilmember Smedley advised of the upcoming Main Street seminar with the League, which Council and staff would be attending. At the hour of 8:30 P.M. Council recessed. At the hour of P.M. Council reconvened with all members present except Councilmember Solorio for closed session pursuant to the following: 9.0 CLOSED SESSION 9.1 Public Employee Appointment pursuant to Government Code Section 54958 Title: City Manager 9.2 Conference with Legal Counsel - Anticipated Litigation - Initiation of Litigation pursuant to Government Code Section 54956.9 (c) - 1 case At the hour of P.M. Council reconvened in open session, with all members present except Councilmember Solorio and announced no reportable action being taken. 5 10.0 ADJOURNMENT • There being no further business to conduct, the meeting was adjourned. The hour of adjournment was P.M. Approved by Jim Conner, Mayor Submitted by Pamela L. Lee, City Clerk City Clerk • • 6 AGENDA NO. ST • STAFF REPORT DATE: September 3, 1996 TO: Honorable Mayor and City Council FROM: Pamela L. Lee, City Clerk SUBJECT: Minutes Special Study Session August 6, 1996 RECOMMENDATION: Approve the Minutes of the Special Study Session of August 6, 1996, as presented. • Approved Other Denied ,Confinued Deti • Tabled Amended Informational Withdrawn • MINUTES SPECIAL STUDY SESSION SAN JACINTO CITY COUNCIL AND THE CITY COUNCIL SITTING AS THE REDEVELOPMENT AGENCY AND INDUSTRIAL DEVELOPMENT AUTHORITY AND THE SAN JACINTO FINANCING AUTHORITY AUGUST 6, 1996 1.0 CALL TO ORDER The Special Study Session of the San Jacinto City Council was called to order at 5:15 P.M. by Mayor Conner in the Community Center, 625 S. Pico Street, San Jacinto, California Present: Councilmembers Cornett, Smedley and Mayor Conner Absent: Councilmembers Solorio and Williams Council consensus to take closed session early at the beginning of the Regular 6:00 meeting. 2.0 SPECIAL PRESENTATIONS None 3.0 PUBLIC COMMENTS None 4.0 REDEVELOPMENT AGENCY • None 5.0 CONSENT CALENDAR - CITY COUNCIL/REDEVELOPMENT AGENCY None 6.0 PUBLIC HEARINGS None 7.0 CITY DEPARTMENTS None 8.0 MAYOR/COUNCILMEMBER REPORTS/DISCUSSIONS 8.1 Overview of Redevelopment Programs City Attorney Brown made a presentation to Council, noting that he had little exposure to the City's RDA plans, only received information in bits and pieces, and had learned more working on the Virginia Lee Hotel. He spoke of successful plans which he was more familiar with. Noted that redevelopment without specific goals, objectives and priorities was really an ineffective plan. Pointed out how if each member of the board had a different vision they were working toward they would loose focus and become reactionary to things happening instead of making things happen, making it difficult to prioritize. It was important to establish goals after seeking input from staff and the community for a unified vision, and that would stay the course over the years. 1 Councilmember Smedley inquired how that would work in conjunction with projects proposed and the message sent by not responding to the development community? • Mr. Brown indicated that flexibility was needed in the plan, but caution was needed to avoid tapping out the funding. Flexibility was good, but it was important not to take projects solely on a first come first serve basis, but to evaluate the goals, i.e., those generating jobs or sales tax, or helping with infrastructure. Stressed not setting a precedent of just first come, first serve, without stressing the objectives of the agency. Suggested that priorities, i.e., strengthening the commercial core or developing the downtown, be made clear for staff who initially screens the projects. Noted that at times the projects may have less tangible reasons for doing it, and cited an example of a project elsewhere, which was exempt from property tax, but would provide jobs. In response to Council, pointed out that it was not necessary to have the mind set of a bank when considering a project, quite the opposite, so long as there were some assurances and that the policy goals and objectives were met. Cited many examples of project which may not pencil out and would not otherwise make sense to a commercial lender, but that the Redevelopment Agency would want to become involved in because of the tangible results to the community. Equally important was to be fiscally prudent so that RDA funds were not tapped out, as had happened in other communities. The Agency would still want to leave opportunities for following years. Explained how projects in other areas actually caused the RDA to be upside down on their program with an over expenditure to meet their goals. In response to Council inquiry on the need to use funding, 20% for low/moderate housing and of the remaining 80%, what percentage should comply with the general plan, advised it was a policy decision of Council, and suggested they look at what would give them the most for their dollars. Suggested being less ambitious and proceeding incrementally on projects. There were techniques to meet the 20% housing needs and still provide relief on the funding. However, not to diminish such options, it was important to have a vision, establish priorities and then seek individuals to achieve the goals. If Council goals were inconsistent, then a program based on • that was destined to fail. Councilmember Smedley felt there was a learning curve and would like to more about options to limit committing funds for low income housing so that funds could be used for other purposes. Mr. Brown pointed out the difficulties of committing the 20% set aside for a 10 year period, as well as the pressure by local businesses. Noted the difficulties of allowing a program to be market driven and the unforseen changes. In response to Council inquiry regarding changing the plan from year to year, indicated that it was important to look at the general plan and infrastructure needs and establish priorities, and the key is the budget and how to maximize the dollars, which would require a strong consensus. When looking at RDA as an economic development tool, it was important to look at projects on a case by case basis, and to look 4-5 years ahead, and on occasion postpone project to the following year, depending upon the growth activity. Again, cited numerous cases of success and failure for other agencies and stressed the need to evaluate priorities. Pointed out how sales tax generators factor in to strengthen the city's base, or getting old buildings off the tax rolls and generating jobs, which attract subsidiaries. It was all a part of the necessary mix. Councilmember Cornett felt that Council and staff needed to have a study session to develop some direction and new ideas and outline some successful techniques and innovative things that could be done. An example would be the low housing project in Anaheim, with faculty loans for incoming teachers. COUNCIL CONSENSUS to have a study session in early September, moved up a couple hours, to establish goals and priorities • 2 • 9.0 CLOSED SESSION None 10.0 ADJOURNMENT There being no further business to conduct, the meeting was adjourned. The hour of adjournment was 6:00 P.M. Approved by Jim Conner, Mayor Submitted by Pamela L. Lee, City Clerk City Clerk 411) 3 AGENDA NO. 5. 3 STAFF REPORT DATE: September 3, 1996 TO: Honorable Mayor and City Council FROM: Pamela L. Lee, City Clerk SUBJECT: Minutes Regular Meeting of August 6, 1996 RECOMMENDATION: Approve the Minutes of the Regular Meeting of August 6, 1996, as presented. • Approved MR Denied Cor>rbnued Tabled Dale - Amended - lnlommatimal _ Withdrawn awn • MINUTES SAN JACINTO CITY COUNCIL AND THE CITY COUNCIL SITTING AS THE REDEVELOPMENT AGENCY AND INDUSTRIAL DEVELOPMENT AUTHORITY AND THE SAN JACINTO FINANCING AUTHORITY AUGUST 6, 1996 1.0 CALL TO ORDER The Regular Meeting of the San Jacinto City Council was called to order at 6:15 P.M. by Mayor Conner in the Community Center, 625 South Pico, San Jacinto, California. Present: Councilmembers Cornett, Smedley, Solorio, Williams and Mayor Conner Absent: None Prayer of Invocation by City Treasurer Shaw Pledge of Allegiance was led by Mayor Conner 2.0 SPECIAL PRESENTATIONS 2.1 Police Explorers Certificates of Appreciation to Council for Sponsorship • Explorer leaders Ken Southern and Diane Harding were introduced. The explorers made a presentations to the City Council in appreciation for their support. Councilmember Williams explained the Explorer program, which he participated in during his youth. Mayor Conner presented a plaque to Hemet Valley Ambulance for their donation, which was being accepted on the consent calendar. 2.2 Local Library Task Force Presentation and request by City Representative to the County Library Advisory Board to establish a Task Force - Louise Koetters Louise Koetters made a presentation as contained in the staff report on file with the City Clerk, and requested Council action to establish a task force to look at the full realm of issues facing the library services. Council concern involved the issue of the County moving to get out of the library business and the need to protect such services for the community. It was suggested the task force remain small and workable, with a maximum of seven, with the suggestion of one representative each from the Friends of the Library, school district, chamber, member at large and Louise as city staff. 1 4111 Ms. Koetters indicated city staff would be needed to crunch the numbers and help with Brown Act requirements. City Attorney Brown suggested the matter be formalized as an agenda item for Council to take any action. Council directed the matter be brought back for a vote on the make up of the task force after having received input from the representative groups. 3.0 PUBLIC COMMENTS Del Kroker requested support from Council on seeking uses for the Estudillo Mansion, and read aloud the handout presented to Council for the record. Advised of the annual picnic to be held August 26th. The next meeting of their group would be September 11th. Jack Warneke, representing the San Jacinto Valley Museum Association, gave some history of the association and their purpose. Voiced concern that if the County moth balled the Estudillo Mansion the San Jacinto Museum would have no place to move to. Indicated that in spite of County funding for restoration, due to staffing changes nothing had been done. They felt something could be done to make the facility a revenue generating proposition and urged City support. Ms. Kroker, in response to Council, advised they had a draft usage plan and hoped to have more following a meeting with the Park Commission. COUNCIL CONSENSUS that staff bring back the usage plan at the next meeting in preparation for a Resolution of support in September. Bonnie Stone addressed the issue of abandoned shopping carts and requested that Council take the same actions as Hemet in establishing an ordinance to address the issue. As Chair of the Seniors Advisory Committee, this was the first issue the committee had brought up Joy Schlendorf had met with Council and the Main Street merchants to prioritize the program. The program had gotten lost over the years and she urged Council to become involved with a subcommittee. There were already plans for infrastructure and would like the City on board to alleviate some of the problems in the process, and recoup the investment already made in the area. Petitions in support of the Downtown Main Street Revitalization were submitted to Council. Councilmember Williams indicated that the declaration of the meeting with the Main Street merchants to be a violation of the Brown Act to be unfortunate. No action was taken and the Council was only present to listen. He supported Ms. Schlendorf's position and would support a subcommittee of the Council to assist with the vision for the area. Commended Mr. Peacock for his efforts with the Virginia Lee Hotel. • 2 Councilmember Cornett agreed with the comments of Mr. Williams. Staff was in the process of working on the project and obtaining ordinances from other agencies and she would like to see staff work more on that in the near future. She would like the missing documents to be located and the good ideas be brought forward on a later agenda. With regard to the missing documents, staff advised that the association stated they were delivered to the City offices and a search was made, but they could not be found. It was unclear to whom or where they were delivered. City Attorney Brown. in addressing the Brown Act violation allegation. stated it was his legal opinion after talking to two of the Council, that there was an exception in the Brown Act that would apply, the same as if a majority of Council happened to attend a Chamber meeting, so long as they did not deliberate on an issue. There would always be disagreements on the interpretation of the open meeting laws. Council indicated they would not want to continue meeting attendance with the downtown merchants on future without a posted agenda. At the hour of 7:15 P.M. Convened the Redevelopment Agency in joint session with the City Council for the consideration of the following: 4.0 REDEVELOPMENT AGENCY 4.1 Owner Participation Agreement - Peacock Financial - Interim Construction Loan (Virginia Lee Hotel) Community Development Director McNabb made a presentation as contained in the staff report on file with the City Clerk, noting a formal appraisal would be required. Agency Member Smedley voiced concern regarding the assessed valuation being so limiting, even if it came back with only a 1% difference., and questioned how the conditions were determined? Legal Counsel Brown advised that the substantive conditions were a part of the negotiations, and an appraisal would be required in connection with other forms of financing. Ultimately it was a matter of policy by the agency and was not intended to be punitive. The value was not so much an issue for securing a loan, but to establish a mile stone and to achieve an attractive price after renovation and to determine if it was a prudent loan. Mr. Brown noted for the record that the comments should be limited to the subject at hand, RDA financing, and should not include discussion of possible code violations and other projects. • 3 Jim Chester urged Council support of Mr. Peacock's vision, likening it to the • support obtained for The Hogan. Glyn Hicks voiced displeasure with the home he purchased, which was built by Mr. Peacock, and although not related to the issue, did not want the City to waste funds and end up losing on the project. Felt Mr. Peacock had not lived up to his obligations on his home. Legal Counsel reminded Mr. Hicks of the need to address the issue up for discussion. Mr. Hicks simply did not think the individual doing the project was a good risk. Brent Proctor related he had similar problems with his home and Mr. Peacock. Felt Mr. Peacock did not live up to his promises and did not want tax dollars being spent without making sure all the bases were covered. Joe Sanchez spoke in support of Mr. Peacock's reputation and voiced his concern with the 80/20 appraisal, and the ability of the City to call the loan. Without the proposal, Main Street would just have a white elephant. Stated that when another individual went through the process he did not have to meet the criteria being asked on the current proposal. Linda Scott, representing the merchants, voiced excitement for the planned • renovation and saw it as an opportunity to help revive the downtown area, while preserving an historical building and help put San Jacinto on the map. Urged the Council to establish a subcommittee to work with the downtown merchants for a brighter future. Bonnie Stone voiced concern with the 80/20 appraisal and felt it was unreasonable. Felt the City could not ask merchants to revive the area if they were going to throw up such road blocks to impeded progress. Felt the City should support developers wiling to address the blight. Valerie Tichy noted Mr. Peacock was an individual investor known to be supportive in the valley, with potential growth in San Jacinto. He showed potential for the area and urged the City to support his vision and grant his request for temporary financing. Bob Zambon commended the principals for working together to move the project along. Felt certain the necessary safeguards would be incorporated in the best interest of the City, and with that supported a developer working to improve the area. • 4 • Joy Schlendorf thanked staff work for their work and help to get the OPA process to the Council and would hope that more could be done to revitalize the downtown. Questioned on page 7, paragraph 5, and page 8, paragraph 1, not so much the concern of the 80/20 appraisal as was the concern for the fact that it was a number which would trigger serious reactions, through no fault of the developer. Felt the City needed to decide if the project on Main Street was important, that the City was not a bank, and that RDA funding was typically a higher risk situation. The purpose was to eliminate blight and raise the value of property. Mr. Peacock had much RDA experience and a proven track record of projects in other areas, as well as, the homes built in San Jacinto. Mr. Peacock had already invested a great deal in the city and had a long time commitment to the City. It was the perfect venue for Main Street. Urged that the two clauses in the contract be changed. The loan was for only 90 days, and the risk was minimal, with only $25,000 to be for the long term. To not grant his request would cause a great financial hardship and would not be working within the spirit of redevelopment. Steve Peacock, Applicant, noted the documentation was professional and commended Legal Counsel on the negotiations worked out. However, he had a paid consultant to advise him, and the advice was the clause for appraisal could cause some serious situations. With the existing language he could technically be in default prior to completion of the renovation. He felt it was also sending a message for future redevelopment and precedent setting not in • the best interest of the spirit of redevelopment. He did not know if he would proceed with the proposal under the terms offered, but would have to give it serious consideration. Agency Members shared the concerns with the contract clauses and inquired of Legal Counsel the necessity. Legal Counsel Brown noted, that unlike most RDA projects, there was limited time to negotiate the contract, and the agency members indicated a concern to protect the City's second trust deed position. Staff just picked a level, in light of the SBA loan, which seemed to be reasonable. Another option was for the agency to require the appraisal up front in the process, which was different than a certificate of occupancy, it would require a certificate of completion. Clearly the issue was a policy decision. In response to Agency inquiry, advised the cost to date for preparation of the contract was $2,500. COUNCIL CONSENSUS to have the appraisal after completion and a ratio of 90/10. • 5 A MOTION was made by Agency Member Smedley, seconded by Agency • Member Cornett, to approve $165,000 funding in the form of $10,000 grant, $25,000 long term loan and $130,000 short term loan, from sources identified in the staff report. and adopt Resolution No. RDA 96- . approving the OPA with the following amendments.amendm ts. Motion carried on a 5-0 vote. Page 7 - Section 5 - change the percentage from 800/o to 90%. Page 8 - Section 1 - delete the last sentence. RESOLUTION NO. RDA 96- A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN JACINTO APPROVING AN OWNER PARTICIPATION AGREEMENT WITH THE PEACOCK FINANCIAL CORPORATION At the hour of 8:15 P.M. Adjourned the Redevelopment Agency and continued acting in the capacity of the City Council for the remainder of the agenda. Council recessed. At the hour of 8:30 P.M. Council reconvened for a closed session, to minimize the cost of the Attorney waiting to address item 9.3 on the agenda. At the hour of 8:55 P.M. Council reconvened in open session with the following announcement: Assistant City Attorney Floyd announced that negotiators had reached an agreement • with PERC for a two year MOU retroactive to July 1, 1996, through June 30, 1998, which needed still to be signed by both parties, but they had the green light to obtain signatures and bring back at the next meeting a formal approval by both parties. Said approval would involve new personnel rules and regulations which would cover all employees except the San Jacinto Police Association. 5.0 CONSENT CALENDAR - CITY COUNCIL/REDEVELOPMENT AGENCY Staff advised of amendments to consent calendar items 5.8 and 5.9 with the additional material handed out to Council. COUNCIL CONSENSUS to pull items 5.6, 5.10 and 5.11 for separate discussion and action. Staff advised, regarding item 5.8, that staff would monitor the contract for janitorial services and report back to the Finance Director, who in turn would advised Council of any problems. A MOTION was made by Councilmember Cornett, seconded by Councilmember Smedley, to approve the consent calendar as presented and amended, with the exception of items 5.6, 5.10 and 5.11. Motion carried on a 5-0 vote. • • 5.1 Minutes of Special Study Session of July 16, 1996 Approved the Minutes of the Special Study Session of July 16, 1996, as presented. 5.2 Minutes of Regular Meeting of July 16, 1996 Approved the Minutes of the Regular Meeting of July 16, 1996, as presented. 5.3 Minutes of Special Meeting of July 20, 1996 Approved the Minutes of the Special Meeting of July 20. 1996, as presented. 5.4 Warrant Register Approved warrant numbers 43639 through 43806, dated July 31. 1996 in the amount of $517,233.08 and Payroll check numbers 7597 through 7673 dated June 21, 1996. 5.5 Adoption of Ordinance Regarding Storm Water Management & Discharge Controls Waived the reading in full and read by title only and adopted Ordinance No. 1025. ORDINANCE NO. 1025 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, ESTABLISHING STORM WATER MANAGEMENT AND DISCHARGE 41111 CONTROLS 5.6 Re-Adoption of Ordinance - Senior Exemption for Garage Sale Permits Pulled for separate discussion and action. 5.7 Award of Bid for Public Improvements - Jordan & Shaver Awarded the bid and enter into a contract with Chino Construction in the amount of $22,303.00 for the construction of the infrastructure improvements at the Jordan and Shaver Redevelopment Housing Project. 5.8 Janitorial Services Agreement Approved the 12 month service agreement with Stratton Janitorial in the amount of $590 per month out of budget#010-7400-425-3405. 5.9 Accessibility Appeals Board Vacancy Declared the vacancies and directed the City Clerk to advertise. 5.10 Vehicle Fuel Services Agreement - County of Riverside Pulled for separate discussion and action. 5.11 David Kahn Senior Day Care Center Rental Agreement Pulled for separate discussion and action. • 5.12 Accept Donation - Hemet Valley Ambulance Adopted Resolution No. 96- accepting a $300.00 donation for vandalized 4111 trees at Rancho Park. RESOLUTION NO. 96- A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF SAN JACINTO, CALIFORNIA, ACCEPTING A DONATION FOR USE IN RANCHO PARK, FROM HEMET VALLEY AMBULANCE ITEMS PULLED FROM CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION: 5.6 Re-Adoption of Ordinance - Senior Exemption for Garage Sale Permits Councilmember Cornett inquired what the dollars were and how many seniors would be affected? A MOTION was made by Councilmember Cornett, seconded by Councilmember Smedley, to continue the matter to the next meeting, to receive more information on the issue. Motion carried on a 5-0 vote. 5.10 Vehicle Fuel Services Agreement - County of Riverside Staff provided Council more information on the financial impact, for the benefit • of those not present when the item was originally discussed. A MOTION was made by Mayor Conner, seconded by Councilmember Williams to approve the agreement to provide fuel from the Fleet Services facility on State Street for County cost plus ten cents per gallon until terminated by a 60 day written notice. Motion carried on a 5-0 vote. 5.11 David Kahn Senior Day Care Center Rental Agreement COUNCIL CONSENSUS to amend the agreement by adding to page 1, Section 3, subsection (D) Renewal based upon the approval of the City Council. A MOTION was made by Mayor Conner, seconded by Councilmember Williams, to approve the Day Rental Agreement for a term of five years at the monthly rate of $200.00. with the above noted amendment. Motion carried on a 5-0 vote. 6.0 PUBLIC HEARINGS None • 8 11110 7.0 CITY DEPARTMENTS 7.1 "Adopt A Park" Status Report - Alberq Interim City Manager Alberg made a presentation as contained in the staff report on file with the City Clerk. Diana Tavenner explained that the concept was the same as the adopt a highway program. It was intended that merchants and service clubs would be asked to participate and the City would be responsible for erecting the signs, and monitor the program. Council was supportive of the concept, but voiced the following concerns: Uniformity of signs. Need for staff input regarding maintenance of signs. Need for volunteers to monitor instead of an already over burdened staff. Suggested that a group such as Rotary take on the project. Jim Oaks, representing Rotary, was confused on what the proposition was? Was it a request for a contribution of funds or personnel? Suggested that • perhaps the Interact group at the High School would be interested in such a project, but was not sure this was the type of thing they would want kids doing, and there was an issue of liability. Staff noted that the City was already involved in the KIOSK committee. COUNCIL CONSENSUS to direct staff to come back in 60 days with a program format, and not reinvent the wheel, but copy the CALTRANS program. 7.2 Final Report - Special Tax Levy - McNabb At the hour of 9:25 P.M. Councilmember Smedley left Council Chambers 7.2.1 CFD #1 - Community Facilities District A MOTION was made by Councilmember Cornett, seconded by Councilmember Williams, to approve the special tax levy as contained within the final assessment report. Motion carried on a 4-0 vote with Councilmember Smedley absent. 9 7.2.2 CFD #2 - Community Facilities District Under the rule of necessity, it was determined that Mayor Conner and Councilmembers Cornett, Smedley and Williams had conflicts of interest, and Councilmembers Cornett and Williams, with less interest, were requalified. At the hour of 9:27 P.M. Mayor Conner left Council Chambers. A MOTION was made by Councilmember Solorio, seconded by Councilmember Cornett, to approve the special tax levy contained within the final assessment report. Motion carried on a 3-0-2 vote with Mayor Conner and Councilmember Smedley abstaining due to a conflict of interest. 7.2.3 CFD #3 - Community Facilities District A MOTION was made by Councilmember Cornett, seconded by Councilmember Williams, to approve the special tax levy contained within the final assessment report. Motion carried on a 3-0-2 vote with Mayor Conner and Councilmember Smedley abstaining due to a conflict of interest. 7.2.4 AD 94-1 - Assessment District - Soboba Springs • At the hour of 9:29 P.M. Councilmember Solorio left Council Chambers due to a conflict of interest and Mayor Conner and Councilmember Smedley returned to Council Chambers. A MOTION was made by Councilmember Cornett, seconded by Councilmember Williams, to approve the special tax levy contained within the final assessment report. Motion carried on a 3-0-2 vote with Councilmember Smedley abstaining and Councilmember Solorio abstaining due to a conflict of interest. 7.2.5 AD 87-1 - Assessment District- Improvement Bonds At the hour of 9:30 P.M. Councilmember Solorio returned to Council Chambers. A MOTION was made by Councilmember Cornett, seconded by Councilmember Williams to approve the special tax levy contained within the final assessment report. Motion carried on a 5-0 vote. 7.3 San Jacinto Rotary Club - Request to Advertise in the Public Right-of-Way - McNabb • io • Community Development Director McNabb made a presentation as contained in the staff report on file with the City Clerk. Jim Oaks handed out a synopsis of what was required and if necessary, they would add the City as additional insured. The program had been in operation for the past twelve years, informally, with no problems. City Attorney Brown recommended that they tender the additional indemnification to the City Clerk, and he would be happy to provide the specific language. A MOTION was made by Councilmember Smedley, seconded by Councilmember Williams, to approve as presented and amended by the City Attorney. Motion carried on a 4-0-1 vote with Mayor Conner abstaining. 7.4 AQMD Funds to Implement a Bicycle Patrol - Holmes Police Chief Holmes made a presentation as contained in the staff report on file with the City Clerk. Explained the program and the hours of operation. A MOTION was made by Councilmember Solorio, seconded by Councilmember Cornett, to approve the use of AQMD Funds to pay for overtime to implement a bicycle patrol to target specific areas and reduce • crime and calls for service. Motion carried on a 5-0 vote. 7.5 Approval of Agreement for Auditor- Herrera Finance Director Herrera made a presentation as contained in the staff report on file with the City Clerk. A MOTION was made by Councilmember Smedley, seconded by Councilmember Williams, to approve the service agreement with Lance, Soil & Lunghard, CPA's for audit services for the 1995-96. 1996-97 and 1997-98 fiscal years. The audit fees for the three fiscal years is $19,980, $20,980 and $22,030, respectively. Motion carried on a 5-0 vote. 7.6 Approval of 1996-97 San Jacinto Recycling Budget & Budget Amendment - Herrera Finance Director Herrera made a presentation as contained in the staff report on file with the City Clerk. A MOTION was made by Councilmember Cornett, seconded by Councilmember Solorio, to adopt the Recycling budget in the amount of $4,500, and adopt Resolution No. 96- amending the budget accordingly. Motion carried on a 5-0 vote. 11 RESOLUTION NO. 96- RESOLUTION OF THE CITY COUNCIL AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING JULY 1, 1996 AND ENDING JUNE 30, 1997 A request was made to add item 7.7 to the agenda. based on the fact that the matter came up subsequent to the posting of the agenda, and there was a need for approval of the agreement for the continued provision of fire services. A MOTION was made by Councilmember Cornett. seconded by Councilmember Williams, to add item 7.7 to the agenda. as follows. Motion carried on a 5-0 vote. 7.7 Police Department Relocation to Fire Department Building Ken Mello explained the terms of the agreements and the use of the facilities. A MOTION was made by Councilmember Smedley, seconded by Councilmember Cornett, to approve the two MOUs, with the amendment to strike "and rear" from Section III of the first MOU. Motion carried on a 5-0 vote. 8.0 MAYOR/COUNCILMEMBER REPORTS/DISCUSSIONS 8.1 San Jacinto Chamber of Commerce Contract - Solorio/Williams (Cont. From • Meeting of 7/30/96) Councilmember Williams advised the subcommittee would continue to meet on the matter and bring it back at the August 20, 1996, meeting. Lengthy discussion revolved around the need for accountability from the Chamber for payments. There was also a discussion of the previously billed amounts from the prior year contract. The concern that funding not be perceived as a gift of public funds. That the program of work be specific. 8.2 Utility Billing System Changes - Cornett/Solorio (from mtg. 7/2/96) Councilmember Cornett again clarified that the subcommittee still needed a legal opinion on the statute of limitations for refuse accounts not previously billed by the City. Requested that both items 8.2 and 8.3 be continued to the next meeting. 8.3 Review of 1996-97 City-to-City Recycling Budget - Solorio/Cornett At the hour of 10:25 P.M. Councilmember Smedley left Council Chambers. 41111 12 • Lengthy discussion of the City to City Recycling program and the apparent losses to the City. The need to meet with Hemet and obtain more information and then decide what to do to resolve the problems. City Attorney to provide some legal alternatives. including termination. During the discussion Councilmember Smedley returned to Council Chambers and at 10:45 P.M. Mayor Conner left. and Mayor Pro Tern Smedley presided over the meeting. Mayor Conner returned at 10:48 P.M. Council requested the following issues be agendized for Council action: Annexation 66 development fees. Alternatives of Domestic Violence Resolution next meeting. Vending Machines in City Facilities. Abandoned Shopping Carts Alternatives. At the hour of 11:05 P.M. Council convened in closed session, with all members present, pursuant to the following: 9.0 CLOSED SESSION 9.1 Public Employee Performance Evaluation pursuant to Government Code Section 54957 Title: City Clerk • 9.2 Public Employee Appointment pursuant to Government Code Section 54957 Title: City Manager 9.3 Conference with Labor Negotiator pursuant to Government Code Section 54957.6 Agency Negotiator: Lyle Alberg, Bill Floyd Employee Organization: Public Employees of Riverside County (PERC), Management/Confidential 9.4 Conference with Legal Counsel - Anticipated Litigation - Initiation of Litigation pursuant to Government Code Section 54956.9(c) - 1 case 9.5 Conference with Real Property Negotiator pursuant to Government Code Section 54956.8 Property: 1435 S. San Jacinto St. Negotiating Parties: Lyle Alberg, Brian McNabb, Bob Wilson, Walt Brown Under Negotiation: Price and terms At the hour of P.M. Council reconvened in open session, with all members present, and announced no reportable action being taken. 13 10.0 ADJOURNMENT • There being no further business to conduct, the meeting was adjourned. The hour of adjournment was P.M. Approved by Jim Conner, Mayor Submitted by Pamela L. Lee, City Clerk City Clerk i 14 AGENDA NO. 37 • STAFF REPORT DATE: September 3, 1996 TO: Honorable Mayor and City Council FROM: Pamela L. Lee, City Clerk SUBJECT: Minutes Special Meeting of August 14, 1996 RECOMMENDATION: Approve the Minutes of the Special Meeting of August 14, 1996, as presented. • „pouvea Other Denied Continued Date • Tabled Amended Vote_ Informational Withdrawn • MINUTES SPECIAL MEETING SAN JACINTO CITY COUNCIL AND THE CITY COUNCIL SITTING AS THE REDEVELOPMENT AGENCY AND INDUSTRIAL DEVELOPMENT AUTHORITY AND THE SAN JACINTO FINANCING AUTHORITY AUGUST 14, 1996 1.0 CALL TO ORDER The Special Meeting of the San Jacinto City Council was called to order at 8:17 A..M. by Mayor Conner in the Community Development Offices, 201 E. Main Street, San Jacinto, California Present: Councilmembers Cornett, Smedley, Williams and Mayor Conner Absent: Councilmember Solorio 2.0 SPECIAL PRESENTATIONS None 3.0 PUBLIC COMMENTS None 4.0 REDEVELOPMENT AGENCY None • 5.0 CONSENT CALENDAR - CITY COUNCIL/REDEVELOPMENT AGENCY None 6.0 PUBLIC HEARINGS None 7.0 CITY DEPARTMENTS 7.1 Special Tax Levy-Annual Assessments - McNabb 7.1.1 AD 87-1 A MOTION was made by Councilmember Cornett, seconded by Councilmember Williams to adopt Resolution No. 96-28, approving the final report and approving the annual special tax levy. Motion carried on a 4-0 vote with Councilmember Solorio absent. RESOLUTION NO. 96-28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, APPROVING THE FINAL REPORT AND ANNUAL SPECIAL ASSESSMENT FOR ASSESSMENT DISTRICT NO. 87-1 i 1 7.1.2 AD 94-1 • A MOTION was made by Councilmember Cornett, seconded by Councilmember Williams to adopt Resolution No. 96-29, approving the final report and approving the annual special tax levy. Motion carried on a 4-0 vote with Councilmember Solon() absent. RESOLUTION NO. 96-29 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, APPROVING THE FINAL REPORT AND ANNUAL SPECIAL ASSESSMENT FOR ASSESSMENT DISTRICT NO. 94-1 7.1.3 CFD #1 A MOTION was made by Councilmember Williams, seconded by Councilmember Cornett to adopt Resolution No. 96-30, approving the final report and approving the annual special tax levy. Motion carried on a 3-1 vote with Councilmember Solorio absent and Councilmember Smedley abstaining. RESOLUTION NO. 96-30 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, APPROVING THE FINAL REPORT AND ANNUAL SPECIAL LEVY FOR COMMUNITY FACILITIES DISTRICT NO. 1 7.1.4 CFD #2TAXA & B A MOTION was made by Councilmember Williams, seconded by Councilmember Cornett to adopt Resolution No. 96-31 and 32, approving the final report and approving the annual special tax levy. Motion carried on a 3-1 • vote with Councilmember Solorio absent and Councilmember Smedley abstaining. RESOLUTION NO. 96-31 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, APPROVING THE FINAL REPORT AND ANNUAL SPECIAL TAX "B" LEVY FOR COMMUNITY FACILITIES DISTRICT NO. 2 RESOLUTION NO. 96-32 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, APPROVING THE FINAL REPORT AND ANNUAL SPECIAL TAX "A" LEVY FOR COMMUNITY FACILITIES DISTRICT NO. 2 7.1.5 CFD #3 A MOTION was made by Councilmember Williams, seconded by Councilmember Cornett to adopt Resolution No. 96-33, approving the final report and approving the annual special tax levy. Motion carried on a 3-1 vote with Councilmember Solorio absent and Councilmember Smedley abstaining. RESOLUTION NO. 96-33 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, APPROVING THE FINAL REPORT AND ANNUAL SPECIAL TAX LEVY FOR COMMUNITY FACILITIES DISTRICT NO. 3 2 • 8.0 MAYOR/COUNCILMEMBER REPORTS/DISCUSSIONS None At the hour of 8:19 A.M. convened in closed session with all members present, except Councilmember Solorio, pursuant to the following: 9.0 CLOSED SESSION 9.1 Public Employee Appointment pursuant to Government Code Section 54957 Title: City Manager 9.2 Conference with Labor Negotiator pursuant to Government Code Section 54957.6 Agency Negotiator: Lyle Alberg, Bill Floyd Employee Organization: San Jacinto Police Officers' Association At the hour of 8:22 A.M. reconvened in open session, with all members present, except Councilmember Solorio, and announced no reportable action being taken. 10.0 ADJOURNMENT There being no further business to conduct, the meeting was adjourned. The hour of adjournment was 8:23 A.M. Approved by Jim Conner, Mayor • Submitted by Pamela L. Lee, City Clerk City Clerk • 3 CITY OF SAN JACINTO '`,t. . 57 5- TREASURER REPORT FOR THE MONTH OF JULY 1996 INSTITUTION INTEREST MATURITY PRINCIPAL BALANCE • DATE SERIAL# RATE DATE AMOUNT PREY.MONTH 7/31/96 State-L.A.I.F. General Serial#9833794 5.59°k OPEN $4,033,235 $4,482,525 6/30/96 State-L.A.I.F Redevelopment Serial#5133120 5.59% OPEN $2,030,043 $2,002,122 CHECKING First Interstate Serial#3980000/1-98001 OPEN $350,587 $173,084 Cash on Hand $700 $700 TOTAL CITY&REDEVELOPMENT INVESTMENTS $6,414,565 $6,658,431 CASH WITH FISCAL AGENT(BOND fUNDS) UNION BANK CFD NO 2 ACCOUNT NO.7-11361 Citibank#461991 AB7 7.81% 09/01/2014 2,188,077 2,188,077 Dreyfus Treas. Cash Mgmt. 5 18% OPEN 189,074 188,293 TOTAL CFD NO 2 2,377,150 2,376,370 REDEVELOPMENT ACCOUNT NO.7-15639 • Dreyfus Treas. Cash Mgmt. 5.18% OPEN 1,097,030 1,092,500 WATER-COP'S ACCOUNT NO.7-15584 Dreyfus Treas. Cash Mgmt. 5.18% OPEN 453,108 451,237 TOTAL UNION BANK $3,927.289 $3,920,107 ALAMO CAPITAL ASSESS DIST 94-1 ACCT NOS.21457573,578,610 U. S. Treas. Notes 6.38% 07/15/99 63,920 64,100 U. S.Treas. Strippe Sec. 4.56% 08/15/96 10,975 10,934 Cash Pending Inv. 4.50% OPEN 315,355 312.220 TOTAL ALAMO CAP $390,251 $387,254 TOTAL CASH WITH FISCAL AGENT $4,317,540 $4,307,361 TOTAL ALL FUNDS $10,732,104 $10,965,791 certify that these investments comply with all State Laws pertaining to the investment of Local Agency Funds and the City of San Jacinto' nvestment policies. There are sufficient funds to meet the City's next 30 days obligations. • Ken Shaw, reasu er 1 TY OF S N JACINTO • (c, • STAFF REPORT TO Mayor and City Council FROM: John Herrera-Finance Director Dennis R Halloway SUBJECT: Approval of Register of Audited Demands and Payroll Checks I)ATE: September 03. 1996 RECOMMENDATION approve warrant numbers 43907 through 43906 dated August 31, 1996 in the amount of S221.673.98 and Payroll check numbers 7749 through 7826 dated July 19 , 1996. • SUMMARY \ listing of accounts payable warrants is attached for your review and approval. Payroll information is available for your review in the Finance Department. • -i M ii ti 3 U Li 3 U O ') O Z -1 -1 r- a- n C I^. v M I co M C I M C -C.1 .1N to 1) V' Q to .4 M -+ + 0 M -, i I z ! 1 i !- i I G • 0 W i c CC W M E 2 z w i z i o L: N H I-• ! .4 .4 C1 0 1- U O I Z b) Z .IZ hZ C' Z EZ EZ nZ D I- 'J IN 'u If) 0 I- I- '0 Z a I .+ ' '0 Cr' a , LI L•'I r�i H 1-1 U U O 0 . Li I LI 'L U LI L'? 0- ! 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O ;,'_ ow O C 00 o 0 0 0 O O 00 00 00 W E C000 I d► H OH OH OH OH 0 00 00 OL 02 oT 02 OS OT 02 Ya '. L) C i N 0 a HJ ("CO N) C CI- 420 ',0L. N o03 ai 0r ter. QL iiL ZJ ! C )- Q )- 7 > o >- if < c) E W l? H ow L U U: Lu �? W ...w -ow LO 0 0 0 0 cm i- ,- J H -I a J J . - - Wc CC 000 1 iCW H H H H - L I/ 0 CC :C CC ! I- ❑ i C) U U U 0 CC E `L CC - W I- i- i- I.- 0. Ca. 000 1 PREPARED 00/29/1996. 6 6 35:1 City of Ilan Jacinto PAGE 6 PROGRAM: UM313U ACCOUNTS PAYABLE UPDATE LIST REPORT NUMBER 1 . GROUP NUMBER : 00049 ACCOUNTS PAYABLE ACCOUNTING PERIOD: 02/1997 • GROUP USER ID 1 ANNE GROUP CREATED BY : ANNE GROUP UPDATED BY 1 ANNE . . ; TRANS* TRANS DATE VOUCHER BK ACCOUNT NUMBER PROJ P.O. VENDOR VENDOR NAME INVOICE NUMBER AMOUNT , DESCRIPTION / DESCRIPTION 2 DUE DATE CHECK* CHECK DATE TYPE LAST TRANS 6200 08/19/1996 000454 00 010-2500-425.35-16 0000766 NTFC CAPITAL CORPORATION 92245531 145.35 TELEPHONE LEASE PURCHASE 08/31/1996 0000000 00/00/0000 N 6300 OB/19/1996 000455 00 050-9000-450.33-30 0002196 P.C. CLUB 66109708 1.212.76 PURCHASE OF NEW COMPUTER CROSS CONNECTION PROGRAM 08/31/1996 0000000 .00/00/0000 N 6400 08/19/1996 000456 00 010-3100-431.21-10 0000013 P.D. PETTY CASH REQ 09.31 REPLENISH PETTY CASH ACCOUNT 00/31/1996 0000000 00/00/0000 N 6500 08/19/1996 000457 00 065-0000-201.06-15 0001229 RIVERSIDE COUNTY SHERIFF' STMT 60.00 OFFICER UPDATE COURSE SHIRLEY WILLIAMS 08/31/1996 0000000 00/00/0000 N 6600 08/19/1996 000458 00 010-3100-431.36-10 0000950 SAWMILL GRAPHICS STMT 40.49 BOOKING/PROPERTY RECORDS FORMS-POLICE DEPARTMENT 00/31/1996 0000000 00/00/0000 N 6700 08/19/1996 000459 00 010-1700-417.21-10 0000440 SMART & FINAL 4345724 38.00 SUPPLIES-201 E. MAIN 08/31/1996 0000000 00/00/0000 N 6600 08/19/1996 000460 00 010-3300-431.21-10 0000440 SMART & FINAL 4345724 30.0E SUPPLIES-201 E. MAIN 00/31/1996 0000000 00/00/0000 N 6900 08/19/1996 000461 00 010-4100-410.21-10 0000440 SMART & FINAL 4345724 38.07 SUPPLIES-201 E. MAIN ' 08/31/1996 0000000 00/00/0000 N 7000 00/19/1996 000462 00 025-7260-410.35-1i; 0000447 SO. CALIFORNIA EDISON CO. STMT 7,340.25 UTILITIES 08/31/1996 0000000 00/00/0000 N 7100 08/19/1996 000463 00 010-1400-414.31-20 0002303 SOUTHERN CA, PAYROLL FOCU REQ 175.00 SEMINAR/REGISTRATION MARYANN SMITH 08/31/1996 0000000 00/00/0000 N 7200 08/19/1996 000464 00 010-3210-431.34-05 0001294 TRW REDI PROPERTY DATA 1771420 20.60 TRW PROPERTY CHECK 08/31/1996 0000000 00/00/0000 N 7300 08/19/1996 00046S 00 010-3210-431.34-05 0001294 TRW REDI PROPERTY DATA 1775147 103.00 TRW PROPERTY CHECK O831/1996 0000000 00/00/0000 N 7400 08/19/1996 000466 00 050-9000-450.33-30 0000360 VALLEY ELECTRIC 5472 650.00 PURCHASE OF COOLING FANS ELECTRIC PANEL-GRAND WELL. 00/31/1996 0000000 00/00/0000 N 7500 08/19/1996 000467 00 025-7100-410.34-05 0000350 VALLEY RESOURCE 9745 60.00 LANDSCAPE MAINTENANCE HOFFMAN PARK OB/31/1996 0000000 00/00/0000 N 7600 08/19/1996 000468 00 065-0000-229.08-67 0002304 WILLIAM SMITH STMT 16.07 REIMBURSEMENT OF CONSUMER DEPOSIT 08/31/1996 0000000 00/00/0000 N 4111 4111 411 7- 44 Lai z C 2m z • LC Dr- 1-4 I- C ZU I- la" t• o 'tuj Z CC * z C z C I - U W X6 41, mw > '4- a o r • 1- a 4,71 - M • I- Z C "71 U CL U CC Li C 1.11 '11 • cc cc z .17 z 0Z LS 0 L'S 1-• C C.3 N t-4 • rY, cn 0• \ ZZZ ! 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L L L L, _ _ 0 3 L Ib.. 3. iL 0 C ^_3 I 1 PREPARED 08/29/1996. 6:35:18 City of San Jacinto PAGE 10 PROGRAM: GM313U ACCOUNTS PAYABLE UPDATE LIST REPORT NUMBER HROtJF'• NUMBER 00065 PREPAIDS ACCOUNTING PERIOD: 02/1997 GROUP USER ID : ANNE GROUP CREATED BY : ANNE GROUP UPDATED BY ANNE TRANS; TRANS DATE: VOUCHER BK ACCOUNT NUMBER PROJ P.O. VENDOR VENDOR NAME INVOICE NUMBER AMOUNT ' DESCRIPTION 1 DESCRIPTION 2 DUE DATE CHECK CHECK DATE TYPE LAST TRANS • 100 08/26/1996 000496 00 074-0000-103.12- 25 0002295 NEATECH COMPUTER STMT 2,15E1.51 EMPLOYEE CCTMF•UTER LEASE PURCHASE-MARTIN DIA7 00/00/0000 0043907 08/15/1996 N 200 OB/26/1996 000497 00 074-0000-103.12-25 0002295 NEATECH COMPUTER STMT 2,212.63 1:MP1._°YEE COMPUTER LEASE PURCHASE-BRYAN SALSBURY 00/00/0000 0043907 08/15/1996 N 300 08/26/1996 000498 00 085-0000-202.21 4.L 0000869 RIVERSIDE CO. EMPLOYEES STMT 5,810.0; CREDIT UNION DEDUCTIONS 00/00/0000 0043908 08/16/1996 N 400 08/26/1996 000499 00 08 5-0000-202.21-29 0000607 ICMA RETIREMENT TRUST STMT 1,071.92 DEFERRED COMP DEDUCTIONS 00/00/0000 0043910 08/16/1996 N 500 08/26/1996 000500 00 005•-0000--202.21-29 0000691 I_INCOI...N NATIONAL STMT 1,056.30 • DEFERRED COMP DEDUCTIONS 00/00/0000 0043911 00/16/1996 N 600 08/26/1996 000501 00 096-9700-470.31-20 0002305 JIM SMEDLEY REQ 150.00 TRAVEL EXPENSES 00/00/0000 0043913 08/20/1996 N 700 OH/26/1.996 000502 00 01.0-11.00--411.21 :LO 0001034 CITY OF SAN JACINTO PETTY STM1 5.00 REPLENISH PETTY CAST-I ACCOUNT 00/00/0000 0043914 08/20/1.996 N 800 08/26/1996 000503 00 01.0-11.00-411.21-10 0001034 CITY or SAN JACINTO PETTY STMT 14.00 REPLENISH F•ET'1"Y LASH ACCOUNT 00/00/0600 0043914 00/20/1996 N i 900 08/26/1996 000504 00 010-1200-412.31-20 000L034 CITY OF SAN JACINTO F'ETTY STMT 30.60 REPLENISH PETTY CASH ACCOUNT 00/00/0000 0043914 00/20/1996 N 1000 OH/26/1996 000505 00 010-2500-42 5.31.-20 000L034 CITY or SAN JACINTO PETTY STMT 25.00 REPLENISH PEATY CASH ACCOUNT 00/00/0000 0043914 00/20/1996 N 1100 08/26/1996 000506 00 010-2500-425.33- 10 0001034 CITY OF SAN JACINTO PETTY STMT 20.00 REPLENISH PECIY CASH ACCOUNT 00/00/0000 0043914 08/20/1996 N 1200 08/26/1996 000507 00 010-2500-425.21-10 0001034 CITY OF SAN JACINTO PETTY STMT 3.76 REPLENISH PE11'Y CASH ACCOUNT 00/00/0000 0043914 08/20/1.996 N 1300 08/26/1996 000508 00 010-7400- 425.33-10 0001034 CITY OF SAN JACINT(3 PETTY S1MT 5.36 REPLENISH PETTY CASH ACCOUNT 00/00/0000 0043914 08/20/1.996 N 1400 OH/26/1996 000509 00 050-9000-450.21-10 0001034 CITY OF SAN JACINTO PETTY STMT 34.25 REPLENISH PE'TTY CASH ACCOUNT 00/00/0000 0043914 00/20/1996 N 1500 08/26/1996 (>005:0 00 096-9700-470.31 20 0001395 BRIAN MCNABB F:EQ 200.0C TRAVEL EXPENSES 00/00/0000 004391.5 00/20/1996 N S II/1 41/1 • .4 .y i .j Ii 0 40 If) 0 Cl• C i NO so 0 sO ,0 N N OD 4 i r 0 If) C+ 0 0 ,0 .t Ci 0 N -0 M 60 v z • 7 i •• • M c C .4 c r- M in M 0 .0 NO M C M ,G I') .+ N N so .i 4 0M w E I ,0 n. 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H 00 • ,-,, •-: E L3 .0 -0 <t or, a_ I-- CN CN 0' I a a, cP, ,-, co >. >- i 0 ,. :C ,—i C4 ..., .-21 Z ilt 04 I NO NO 3, M 4-4 i Ca '1-1 X 4-1 C[ IN -4 Cif I.- al C:i :=4 i 15 N1 DC M it • ‘,.. r) WZWWI C 15 NW NW CO Z. 00 !-- i-- I CC CD 0 0 00 4- CD Ct C C i -- 0.4 C> 1! 0 15 OOWWCI .-. r--i 7-1 ini •• ZE-1 (1) ier.L 1 La..... 0 0 WI C 5D 0 5) i .i. 1 00 00 i. -4. ::1 Li 1 M C I y-i ill C'i iti C CC 0 LCLI z C.> i-- i-- u_ 0 CD : 2 2 i CC C.0 'cc 0 Lu CD Ct CCCI LC W P 0 H 174 0_ 0. 0001 AGENDA NO. • STAFF REPORT DATE: September 3, 1996 TO: Honorable Mayor and City Council FROM: Pamela L. Lee, City Clerk SUBJECT: Estudillo Mansion - Resolution for Support FISCAL IMPACT: None RECOMMENDATION: Adopt Resolution No. 96- , showing support for the Re-Use of Estudillo Mansion. BACKGROUND: The City Council previously directed staff to prepare a resolution of support for the re-use plan for the Estudillo Mansion for the benefit of the community. The re-use plans are tentative and in a draft form, awaiting presentation to the County • Parks Commission on September 5, 1996. Plans are to provide for the upkeep and operation of the mansion and is supported by the San Jacinto Museum Association, the San Jacinto Chamber of Commerce, and Valley Wide Parks and Recreation. The City Council has received a request for moral support in the form of a Resolution to be presented to the County Parks Commission. Attached, for your information, is a copy of the draft re-use plan and the letter of support from the Chamber of Commerce. Approved Other Denied Continued___ Data • Tabled Amended Vote_ Informational Withdrawn RESOLUTION NO. 96- • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, SUPPORTING RE-USE OF THE ESTUDILLO MANSION WHEREAS, the possibilities exist for a number of alternative uses for the Estudillo Mansion site; and WHEREAS, the San Jacinto City Museum had considered relocating to the Estudillo Mansion under a previous County re-use plan; and WHEREAS, the re-use of the site could be of significant benefit to the community, both culturally and economically; and WHEREAS, there is a commitment from several local organizations to support fund raising efforts to further the re-use of the mansion. NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of San Jacinto does hereby pledge their moral support for the planned re-use of the Estudillo Mansion. APPROVED AND ADOPTED this 3rd day of September, 1996, by the following vote: • AYES: NOES: ABSENT: ABSTAIN: Jim Conner, Mayor ATTEST: Pamela L. Lee, City Clerk I, Pamela L. Lee, City Clerk of the City of San Jacinto, do hereby certify that the foregoing Resolution No. 96- , was duly adopted by the City Council at their regular meeting of September 3, 1996. • Estidillo Mansionj,77,4-1-e-7/f; 9G Usage Plan 01 Scope: 411* The use of the mansion must bring with it community benefit and community support. It is felt by the committee that there may well be a variety of visions concerning the project. These individual visions are each dependant upon area and regional expectations and development. If the coming metro rail stops at the proposed Esplanade terminal, the vision for the mansion may be different than it might be if the train came to the Main Street Station. If the City of San Jacinto or the San Jacinto Unified School District wanted to move their offices to the site, the vision would again be different than it might be if a developer wanted to organize a commercial project using the Mansion as its central theme. Because the future and final use of the site may vary, the committee decided to settle on a use that could accomplish the three goals set by County Supervisor Kay Cinenceros: 1. Provide immediate community benefit 2. Pay for the upkeep of the grounds 3. Pay for the operation of the mansion These ideas are not new, but their accomplishment will take considerably more effort now than it may have several years ago. • Governance: It is agreeded that the San Jacinto Museum Association be the incorporated entity that assumes responsibility for the governance of the Mansion effort. They have an existing corporate structure and mission statement that can easily lend itself the management and operation of the Mansion. The County will enter into an agreement with the Association that will set the guidelines necessary to protect the Mansion, the County, and the Museum Association while furthering the restoration of the Mansion and protect its rich historical heritage. The Association will coordinate the fundraising efforts connected with the restoration and use of the site. Operation, Mansion: It is proposed that the San Jacinto Museum, City owned municipal museum, move to the Estidillo site and pay atever rent necessary to provide for the upkeep of the property used by the Museum. The Museum will utilize only the ground floor for public viewing, and may use the upper floor for private office space. Operation, Grounds: • It is proposed that the grounds be used for private uses, ie weddings, picnics, and meetings that lend themselves to an outdoor setting. The Association will charge a fee for these private uses to help defray the cost of maintaining the grounds. It is suggested that a contract for grounds maintenance be sought with Valley Wide Parks and Recreation District. If is further recommended that the well located on the site be inspected for possible use as a source of • irrigation water for the grounds and surrounding unplanted areas. Process: The San Jacinto Museum Association Board and members must consider and pass an amendment to their by-laws and mission statement that allows the inclusion of the Mansion as part of their identified operational goals. The County is to review the usage plan and comment where necessary. Thought should be given to the funding of the structural restoration. The City of San Jacinto will review the usage plan and comment where necessary. Thought should be given to the ongoing funding of the Museum as well as the cosmetic restoration. The San Jacinto Chamber of Commerce will work with the Association in fundraising, planning, and execution of the business plan (when written). The Chamber will also use the Museum and the Mansion in all of its promotional literature. Valley Wide Parks and Rec. will investigate the well site, negotiate a maintenance contract and offer expert advise to the committee as committee members investigate construction and restoration methods. • All parties agree on the usage plan and move forward to begin writing the business plan that will detail the financial needs and how they will be satisfied. 'l A` L • • AGENDA NO. off, o • STAFF REPORT DATE: September 3, 1996 TO: Honorable Mayor and City Council FROM: Pamela L. Lee, City Clerk SUBJECT: Supplemental Agreement 1996/97 CDBG Funds "Community Education Center", Retired and Senior Volunteer Program, La Vista Family Alcohol Recovery, Handicapped Accessible Restroom/First Aid Station, Victoria Avenue Improvements, Habitat for Humanity (Brown Street), and ADA Improvements to City Facilities. RECOMMENDATION: Approve the agreement with the County of Riverside for the programs outlined. BACKGROUND: The City Council previously approved the following projects and funding as outlined and this is simply the act of approving the final agreement with the County: eCommunity Education Center $ 18,520 Retired and Senior Volunteer Program (RSVP) $ 6,161 La Vista Family Alcohol Recovery $ 10,500 Handicapped Accessible Restroom/First Aid Station $ 15,000 Victoria Avenue Improvements $200,000 Habitat for Humanity (Brown Street) $ 6,000 ADA Improvements to City Facilities $118,613 - Approved Other - Denied Continued Date - Tabled • Amended vote _ - Informational Withdrawn EXHIBIT G FILE : 3 .SJ049 Page 3 U.S . DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT 1 . NAME OF APPLICANT ANNUAL COMMUNITY DEVELOPMENT PROGRAM County of Riverside 2 . APPLICATION/GRANT NUMBER PROJECT SUMMARY B-96-UC-06-0506 3 . PERIOD OF APPLICABILITY FROM TO 4 . X Original (each year) Revision, Date July 1, 1996 June 30 , 1997 Amendment, Date 5 . NAME OF PROJECT 6 . PROJECT NUMBER 7 . ENVIRONMENTAL REVIEW STATUS ADA Improvements 3 . SJ049 Categorical Exclusion to City Facilities 8 . ENTITY WITH RESPONSIBILITY FOR CARRYING OUT THE PROJECT 9 . TELEPHONE NUMBER City of San Jacinto (909) 487-7339 10 . DESCRIPTION OF PROJECT: CDBG funds will be used to provide exterior improvements to the Community Center including: renovation of parking lot, handicap ramps and handicap spaces to meet the requirements of the Americans with Disabilities Act; provide interior improvements including making Senior Day Care Center restrooms accessible; lowering the reception counter, modifying doors and door hardware and Install handicap access ramps in areas of highest public services . • ELIGIBILITY: 570 . 201 (c) BENEFIT: 570 . 208 (a) (2) (ii) 11 . CENSUS TRACT (S) /ENUMERATION DISTRICT (S) CT 436 64 . 596 L/M 12 . ANTICIPATED ACCOMPLISHMENTS : Provision of noted handicap improvements to the San Jacinto Community Center. 13 . CDBG COMPONENT ACTIVITIES PROGRAM YEAR FUNDS (in thousands of $) (List component activities using names CDBG OTHER of activities shown in Part A, COST Low/Mod Other Amount Source SUMMARY. Form HUD-7067 . ) Benefit Benefit (a) (b) (c) (d) (e) S S S Public Facilities 118 . 613 14 . Totals S118 , 613 S S • 15 . Total Costs To Be Paid With Community Development Grant Funds (Sum of Columns b and c) 118 , 613 30 1 File No: 3 . SJ043 , 044 , 045, 411 2 046, 047, 048, 049 SUPPLEMENTAL AGREEMENT FOR THE USE OF 3 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS 4 COUNTY OF RIVERSIDE of the State of California, herein 5 called, "COUNTY, " and the City of San Jacinto, herein called 6 "CITY, " mutually agree as follows : 7 1 . GENERAL. COUNTY and CITY have executed a Cooperation 8 Agreement dated June 29, 1993 , whereby CITY elected to participate 9 with COUNTY, which has qualified as an "Urban County" for purposes 10 of receiving Community Development Block Grant (CDBG) funds, and to 11 assist and undertake essential community development and housing 12 assistance activities pursuant to the Housing and Community 13 Development Act of 1974 , as amended, hereinafter referred to as 14 "Act" . Said Cooperation Agreement dated June 29, 1993 . , is 15 incorporated herein by reference and made a part of this Agreement 16 as if each and every provision was set forth herein. 17 2 . PURPOSE. CITY promises and agrees to undertake and 18 assist with the community development activities, within its 19 jurisdiction, by utilizing the sum of $374 , 794 , CDBG Entitlement 20 Funds, as specifically identified in Exhibits "A" , "B" , "C" , "D" , 21 "E" , "F" , and "G" , respectively, which are attached hereto and 22 consist (s) of 3 pages (each) , and by this reference are 23 incorporated herein, for the projects : 24 3 . SJ043 - Community Education Center - $18 . 520 25 3 . SJ044 - Retired and Senior Volunteer Program - $6 , 161 26 3 . SJ045 - La Vista Family Alcohol Recovery - $10 , 500 0 27 // 28 1 1 3 SJ046 - Handicapped Accessible Restroom/First Aid S ation 411 2 $15 , 000 3 3 . SJ047 - Victoria Avenue Improvements - S200 , 000 4 3 . SJ048 - Habitat for Humanity - Brown Street Project - S6 , 000 5 3 . SJ049 - ADA Improvements to City Facilities - $118 , 613 6 CITY shall obtain COUNTY' s approval , through its Economic 7 Development Agency, of the projects plans and specifications prior 8 to CITY' s construction of same . CITY promises and agrees to 9 utilize and maintain the projects for a minimum period of five (5) 10 years or the life of the project, whichever is less . 11 3 . TERM OF AGREEMENT. The term of this Agreement for the 12 projects shall be for a period of one (1) year from July 1, 1996 - 13 June 30 , 1997, of the execution of this Agreement and proceed 14 consistent with the completion schedule set forth in Exhibits "A" , !II 15 "B" , "C" , "D" , "E" , "F" and "G" . In the event that the project is 16 not substantially completed by the time set forth in the completion 17 schedule due to unforeseen or uncontrollable causes, the schedule 18 for the completion of the project may be extended by the period of 19 the enforced delay. Times of performance may also be extended in 20 writing by the mutual agreement of CITY and COUNTY. If substantial 21 progress toward completion in conformance with the completion 22 schedule, as determined by COUNTY of the projects is not made 23 during the term of the Supplemental Agreement, COUNTY may suspend 24 or terminate this agreement by the procedures set forth in the 25 Section titled "Termination" , of this agreement and the entitlement 26 funds associated with the projects may be reprogrammed by COUNTY 27 after appropriate notice is given. • 28 // 2 1 4 . DISPOSITION OF FUNDS . COUNTY' s Board of Supervisors 411 2 shall determine the final disposition and distribution of all funds 3 received by COUNTY under the Act consistent with the provisions of 4 Paragraphs 2 and 3 of this Agreement . COUNTY, through its Economic 5 Development Agency, shall : 6 (1) make payment of the grant funds to CITY as 7 designated in Exhibits "A" , "B" , "C" , "D" , "E" , "F" and "G" and (2) 8 monitor the project activities to ensure compliance with applicable 9 federal regulations and the terms of this Agreement . City shall 10 comply with timely drawdown of funds by submitting monthly requests 11 for reimbursement . All disbursements of grant funds will be on a 12 reimbursement basis and made within thirty (30) days after the CITY 13 has submitted its letter identifying payments made and requesting • 14 reimbursement . 15 5 . COOPERATION WITH HOUSING ASSISTANCE ACTIVITIES . CITY 16 shall cooperate with COUNTY in undertaking essential community 17 development and housing assistance activities, specifically urban 18 renewal and public assistance housing, and shall assist COUNTY in 19 carrying out its housing assistance plans Comprehensive Housing 20 Affordability Strategy and other requirements of the Community 21 Development Block Grant Program. 22 6 . LEAD AGENCY FOR COMPLIANCE WITH THE CALIFORNIA 23 ENVIRONMENTAL QUALITY ACT (CEOA) . Pursuant to Section 15051 (d) of 24 Title 14 of the California Administrative Code, CITY is designated 25 as the lead agency for the projects that are the subject matter of 26 this Agreement . 41, 27 7 . HOLD HARMLESS AND INDEMNIFICATION. CITY shall comply 28 with all applicable laws, rules and regulations, and shall 3 1 indemnify, save and hold harmless COUNTY and its agency members and 2 their respective agents, servants and employees of and from any and 411 3 all liabilities, claims, debt, damages, demands, suits, actions and 4 causes of action of whatsoever kind, nature or sort including, but 5 not by way of limitation, wrongful death, expenses of the defense 6 of said parties, and the payment of attorney' s fees, arising out of 7 or in any manner connected with the performance by City under this 8 Agreement . 9 8 . RECORDS AND INSPECTIONS . 10 a . CITY shall establish and maintain records in 11 accordance with 24 CFR Part 570 and Part 85 and OMB Circular A-87 12 as applicable and as they relate to the acceptance and use of 13 federal funds under this Agreement . 14 b. CITY shall maintain a separate account for CDBG 411 15 Entitlement funds received as set forth in Exhibits "A" , "B" , "C" , 16 "D" , "E" , "F" and "G" . 17 c . CITY shall , during the normal business hours, make 18 available to COUNTY and to the Department of Housing and Urban 19 Development for examination and copying all of its records and 20 other materials with respect to matters covered by this Agreement . 21 d. CITY shall retain all program income as defined in 22 Section 570 . 500 of Title 24 of the Federal Code of Regulations . 23 Said program income shall be used only for the activity that is the 24 subject of this Agreement . Further, all provisions of this 25 Agreement shall apply to such activity. 26 9 . FEDERAL REOUIREMENTS . CITY shall comply with the 27 provisions of the Act and any amendments thereto and the federal • 28 regulations and guidelines now or hereafter enacted pursuant to the 4 1 Act . More particularly, CITY is to comply with those regulations • 2 found in Part 85 and Part 570 of Title 24 of the Code of Federal 3 Regulations . CITY is to comply with OMB Circular A-87, or any 4 subsequent replacement . CITY is to abide by the provisions of the 5 Community Development Block Grant Manual , prepared by COUNTY and 6 cited in the above-mentioned Cooperation Agreement . 7 10 . INDEPENDENT CONTRACTOR. CITY and its agents, servants 8 and employees shall act at all times in an independent capacity 9 during the term of this Agreement, and shall not act as, shall not 10 be, nor shall they in any manner be construed to be agents, 11 officers or employees of the COUNTY. 12 11 . TERMINATION. 13 a. CITY. CITY may not terminate this Agreement . 14 except upon express written consent of COUNTY. 15 b. COUNTY. Notwithstanding the provisions of Paragraph 16 11a, COUNTY may suspend or terminate this Agreement upon written 17 notice to CITY of action being taken and the reason for such 18 action: 19 (1) In the event CITY fails to perform the 20 covenants herein contained at such times and in such manner as 21 provided in this Agreement ; and 22 (2) In the event CITY fails to perform the 23 covenants herein contained at such times and in such manner as 24 provided in this Agreement ; and 25 (3) In the event there is a conflict with any 26 federal, state or local law, ordinance, regulation or rule 41127 rendering any of the provisions of this Agreement invalid or 28 untenable; or 5 1 (4) In the event the funding from the Department 2 of Housing and Urban Development referred to in Paragraphs 1 and 2 3 above is terminated or otherwise becomes unavailable . 4 c . Upon suspension of this Agreement, CITY agrees to 5 return any unencumbered funds which it has been provided by COUNTY. 6 In accepting said funds, COUNTY does not waive any claim or cause 7 of action it may have against CITY for breach of this Agreement . 8 d. Upon suspension of this Agreement, CITY agrees not 9 to incur any additional cost with regard to the projects that are 10 cited in the written notice as necessitating the suspensions . 11 12 . NONDISCRIMINATION. CITY shall abide by Sections 12 570 . 601 and 570 . 602 of Title 24 of the Federal Code of Regulations 13 which requires that no person in the United States shall on the 14 grounds of race, color, national origin, or sex, be excluded from • 15 participation in, be denied the benefits of, or be subjected to 16 discrimination under any program or activity funded in whole or in 17 part with Community Development funds . 18 13 . PROHIBITION AGAINST CONFLICTS OF INTEREST 19 a . CITY and its assigns, employees, agents, 20 consultants, officers and elected and appointed officials shall 21 become familiar with and shall comply with the CDBG regulations 22 prohibiting conflicts of interest contained in 24 CFR 570 . 611, 23 attached hereto as Exhibit "CI" and by this reference incorporated 24 herein. 25 b. CITY and its assigns, employees, agents, 26 consultants, officers, and elected and appointed officials shall 27 become familiar with and shall comply with Section A-11 of the • 28 // 6 1 County' s CDBG Policy manual, attached hereto as Exhibit "CI" and by 2 this reference incorporated herein. III 3 c . CITY understands and agrees that no waiver of 4 exception can be granted to the prohibition against conflict of 5 interest except upon written approval of HUD pursuant to 24 CFR 6 570 . 611 (d) . Any request by CITY for an exception shall first be 7 reviewed by COUNTY to determine whether such request is appropriate 8 for submission to HUD. In determining whether such request is 9 appropriate for submission to HUD, COUNTY will consider the factors 10 listed in 24 CFR 570 . 611 (e) . 11 d. Prior to any funding under this Agreement, CITY 12 shall provide COUNTY with a list of all employees, agents, 13 consultants, officers and elected and appointed officials who III14 are in a position to participate in a decision making process, 15 exercise any functions or responsibilities, or gain inside 16 information with respect to the CDBG activities funded under 17 this Agreement . CITY shall also promptly disclose to COUNTY any 18 potential conflict , including even the appearance of conflict, 19 that may arise with respect to the CDBG activities funded under 20 this Agreement . 21 e . Any violation of this section shall be deemed a 22 material breach of this Agreement, and the Agreement shall be 23 immediately terminated by the COUNTY. 24 14 . PROJECT ELIGIBILITY. As to CITY or its claimants, 25 COUNTY shall bear no liability for any later determination by the 26 United States Government, the Department of Housing and Urban 4. 27 Development or any other person or entity that CITY is or is not 28 eligible under 24 CFR Part 570 to receive CDBG funds . 7 1 15 . EMPLOYMENT OPPORTUNITIES TO BE CAUSED BY PROJECT. 11110 2 Sponsor agrees to notify and to require any lessee or assignee to 3 notify Riverside County JTPD (Jobs Training Partnerships 4 Department) and GAIN - Department of Public Social Services of any 5 and all job openings that are caused by this project . 6 16 . ENTIRE AGREEMENT. It is expressly agreed that this 7 Agreement together with the cooperation Agreement between the 8 parties, embodies the entire agreement of the parties in relation 9 to the subject matter thereof, and that no other Agreement or 10 understanding, verbal or otherwise, relative to this subject 11 matter, exists between the parties at the time of execution. 12 17 . MINISTERIAL ACTS . The Executive Director of the 13 COUNTY' s Economic Development Agency or his or her designee (s) are III14 authorized to take such ministerial actions as may be necessary or 15 appropriate to implement the terms, provisions, and conditions of 16 this Agreement as it may be amended from time to time by COUNTY. 17 // 18 // 19 // 20 // 21 // 22 // 23 // 24 // 25 // 26 // 27 // 410 28 // 8 1 18 . MODIFICATION OF AGREEMENT . This Agreement may be III2 modified or amended only by a writing signed by the duly 3 authorized and empowered representative of COUNTY and CITY 4 respectively. 5 DATED: 6 ATTEST: 7 GERALD A. MALONEY COUNTY OF RIVERSIDE 8 Clerk of the Board 9 10 By: Chairman, Board of Supervisors 11 12 By: Deputy 13 (Seal) 411 14 15 DATED: 16 17 ATTEST: CITY OF SAN JACINTO 18 19 20 By: Mayor 21 22 SW:JV:es 23 (3rd\sj \supagr96 . 043 24 25 26 027 28 9 EXHIBIT A FILE: 3 . SJ043 Page 1 410 SUPPLEMENTAL AGREEMENT Sponsor: City of San Jacinto Address: P.O. Box 488 . San Jacinto, CA 92581 Project Title: Community Education Center Location: 109 S. Ramona Blvd. . San Jacinto, CA 92581 Description: CDBG funds will be used to provide educational programs directed toward student: of the San Jacinto Unified School District, their family and citizens of the Citl of San Jacinto . The primary thrust of the programs will be truancy reduction, gang intervention and drug awareness . Specifically funds will be used to pay foi staff time, rent, utilities and supplies . Project Budget: Cost CDBG Approved 1) Architect/Engineer Design Costs $ $ 2) Administration Costs 3) Planning Costs 4) Acquisition Costs 5) Construction Costs 6) Relocation Costs 7) Equipment Costs 8) Other Costs 9) Operation/Maintenance 18 . 520 10) Contingency TOTAL S $ 18 , 520 • 10 EXHIBIT A FILE : 3 . SJ043 Page 2 410 Timetable Implementation Schedule Milestone Start Date Completion Date Begin Project 7/1/96 6/30/97 Semi-Annual Monitoring Report 12/1/96 12/31/96 EDA Site Visit 1/1/97 1/31/97 410 11 EXHIBIT A FILE : 3 . SJ043 Page 3 U. S . DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT 1 . NAME OF APPLICANT • ANNUAL COMMUNITY DEVELOPMENT PROGRAM County of Riverside 2 . APPLICATION/GRANT NUMBER PROJECT SUMMARY B-96-UC-06-0506 3 . PERIOD OF APPLICABILITY FROM TO 4 . X Original (each year) Revision, Date July 1, 1996 June 30 , 1997 Amendment, Date 5 . NAME OF PROJECT 6 . PROJECT NUMBER 7 . ENVIRONMENTAL REVIEW STATUS Community Education Center 3 .SJ043 Exempt 8 . ENTITY WITH RESPONSIBILITY FOR CARRYING OUT THE PROJECT 9 . TELEPHONE NUMBER City of San Jacinto (909) 487-7339 10 . DESCRIPTION OF PROJECT CDBG funds will be used to provide educational programs directed toward students of the San Jacinto Unified School District, their family and citizens of the City of San Jacinto. The primary thrust of the programs will be truancy reduction, gang intervention and drug awareness . Specifically funds will be used to pay for staff time, rent, utilities and supplies . ELIGIBILITY: 570 . 201 (e) BENEFIT: 570 . 208 (a) (1) 11 . CENSUS TRACT (S) /ENUMERATION DISTRICT (S) !II 435 . 01, 435 . 02 , 436 58 . 10% L/M 12 . ANTICIPATED ACCOMPLISHMENTS Provision of youth and family counseling services for 3 , 000 residents of the San Jacinto community. 13 . CDBG COMPONENT ACTIVITIES PROGRAM YEAR FUNDS (in thousands of $) (List component activities using names CDBG OTHER of activities shown in Part A, COST Low/Mod Other Amount Source SUMMARY, Form HUD-7067 . ) Benefit Benefit (a) (b) (c) (d) (e) S S S Public Services 18 , 520 14 . Totals $ 18 , 520 $ S 15 . Total Costs To Be Paid With Community Development Grant Funds (Sum of Columns b and c) $18 , 520 • 12 EXHIBIT B FILE: 3 . SJ044 Page 1 • SUPPLEMENTAL AGREEMENT Sponsor: City of San Jacinto Address: P.O. Box 488 , San Jacinto, CA 92581 Project Title: RPtirPr ant SPninr VoluntPPr Program Location: 2587 San Jacinto Street, San Jacinto, CA 92581 Description: RSVP provides senior volunteers with training at 18 sites within the City of San Jacinto. CDBG funds will be used to increase the number of senior volunteers in the City to 120 . RSVP will use the grant to purchase accident and liability insurance, mileage allowance and meal reimbursement for senior volunteers . Project Budget: iCost CDBG Approved 1) Architect/Engineer Design Costs $ $ 2) Administration Costs 3) Planning Costs 4) Acquisition Costs 5) Construction Costs 6) Relocation Costs 7) Equipment Costs 8) Other Costs 9) Operation/Maintenance 6 . 161 10) Contingency TOTAL $ $ 6, 161 411) 13 EXHIBIT B FILE : 3 . SJ044 Page 2 • Timetable Implementation Schedule Milestone Start Date Completion Date Begin Project 7/1/96 6/30/97 Semi-Annual Monitoring Report 12/1/96 12/31/96 EDA Site Visit 1/1/97 1/31/97 411 14 EXHIBIT B FILE: 3 , SJ044 Page 3 . . DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT 1 . NAME OF APPLICANT ANNUAL COMMUNITY DEVELOPMENT PROGRAM County of Riverside 2 . APPLICATION/GRANT NUMBER PROJECT SUMMARY B-96-UC-06-0506 3 . PERIOD OF APPLICABILITY FROM TO 4 . X Original (each year) Revision, Date July 1, 1996 June 30 , 1997 Amendment, Date 5 . NAME OF PROJECT 6 . PROJECT NUMBER 7 . ENVIRONMENTAL REVIEW STATUS Retired and Senior 3 .SJ044 Exempt Volunteer Program 8 . ENTITY WITH RESPONSIBILITY FOR CARRYING OUT THE PROJECT 9 . TELEPHONE NUMBER City of San Jacinto (909) 487-7339 10 . DESCRIPTION OF PROJECT RSVP provides senior volunteers with training at 18 sites within the City of San Jacinto. CDBG funds will be used to increase the number of senior volunteers in the City to 120 . RSVP will use the grant to purchase accident and liability insurance, mileage allowance and meal reimbursement for senior volunteers . ELIGIBILITY: 570 . 201 (e) BENEFIT: 570 . 208 (a) (2) 0. CENSUS TRACT (S) /ENUMERATION DISTRICT (S) N/A 12 . ANTICIPATED ACCOMPLISHMENTS Provision of training for 120 senior volunteers at 18 different sites located within the city. 13 . CDBG COMPONENT ACTIVITIES PROGRAM YEAR FUNDS (in thousands of $) (List component activities using names CDBG OTHER of activities shown in Part A, COST Low/Mod Other Amount Source SUMMARY, Form HUD-7067 . ) Benefit Benefit (a) (b) (c) (d) (e) S S S Public Service 6 , 161 14 , Totals $6, 161 S S Total Costs To Be Paid With Community Development Grant Funds (Sum of Columns b and c) $6 , 161 15 EXHIBIT C FILE: 3 . SJ046 Page 1 SUPPLEMENTAL AGREEMENT Sponsor: City of San Jacinto Address: P.O. Box 488 . San Jacinto, CA 92581 Project Title: Handicap Accessible Restroom/First-Aid Station Location: 1095 Ramona Avenue. San Jacinto, CA 92581 Description: CDBG funds will be used to demolish a deteriorating entryway structure containinc a first-aid station and restrooms . The facility will be replaced with a structure designed to meet current ADA accessibility requirements . The County of Riverside's Economic Development Agency will take the administrative lead and provide contract compliance for this jointly funded project. Project Budget: Cost CDBG Approved 0 1) Architect/Engineer Design Costs $ $ 2) Administration Costs 3) Planning Costs 4) Acquisition Costs 5) Construction Costs 15, 000 6) Relocation Costs 7) Equipment Costs 8) Other Costs 9) Operation/Maintenance 10) Contingency TOTAL $ $ 15, 000 16 EXHIBIT C FILE : 3 . SJ046 Page 2 Timetable Implementation Schedule Milestone Start Date Completion Date Begin Project 7/01/96 6/30/97 Prepare Plans and Specifications 7/01/96 10/15/96 Bid Advertisement 11/01/96 12/15/96 Bid Award 1/15/97 1/30/97 Construction 2/01/97 6/30/97 Semi-Annual Monitoring Report 12/01/96 12/31/96 EDA Site Visit 1/01/97 1/31/97 Completion 6/01/97 6/30/97 . 17 EXHIBIT C FILE : 3 . SJ046 Page 3 U. S . DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT 1 . NAME OF APPLICANT . ANNUAL COMMUNITY DEVELOPMENT PROGRAM County of Riverside 2 . APPLICATION/GRANT NUMBER PROJECT SUMMARY B-96-UC-06-0506 3 . PERIOD OF APPLICABILITY FROM TO 4 . X Original (each year) Revision, Date July 1, 1996 June 30 , 1997 Amendment, Date 5 . NAME OF PROJECT 6 . PROJECT NUMBER 7 . ENVIRONMENTAL REVIEW STATUS Handicapped Accessible 3 . SJ046 Exempt Restrooms/First Aid Station 8 . ENTITY WITH RESPONSIBILITY FOR CARRYING OUT THE PROJECT 9 . TELEPHONE NUMBER City of San Jacinto (909) 487-7339 10 . DESCRIPTION OF PROJECT: CDBG funds will be used to demolish a deteriorating entryway structure containing a first-aid station and restrooms . The facility will be replaced with a structure designed to meet current ADA accessibility requirements . The County of Riverside' s Economic Development Agency will take the administrative lead and provide contract compliance for this jointly funded project . ELIGIBILITY: 570 . 201 (c) BENEFIT: 570 . 208 (a) (2) (ii) 11 . CENSUS TRACT (S) /ENUMERATION DISTRICT (S) 411 12 . ANTICIPATED ACCOMPLISHMENTS Demolish a blighted structure with existing code violations and construct a new structure which meets current ADA Standards . 13 . CDBG COMPONENT ACTIVITIES PROGRAM YEAR FUNDS (in thousands of $) (List component activities using names CDBG OTHER of activities shown in Part A, COST Low/Mod Other Amount Source SUMMARY, Form HUD-7067 . ) Benefit Benefit (a) (b) (c) (d) (e) S S S Public Facilities 15, 000 14 . Totals $ 15 . 000 $ S 15 . Total Costs To Be Paid With Community Development Grant Funds • (Sum of Columns b and c) $15 , 000 18 EXHIBIT D FILE: 3 . SJ047 Page 1 SUPPLEMENTAL AGREEMENT Sponsor: City of San Jacinto Address: P.O. Box 488 . San Jacinto, CA 92581 Project Title: Victoria Avenue Improvements Location: Victoria Avenue. San Jacinto, CA 92581 Description: CDBG funds will be used to replace the existing water line from West State Street to Main Street, approx. 2, 500 linear feet, install approx. 500 linear feet of curb and gutter, 10, 000 sq. ft . of sidewalks and provide 100, 000 sq. ft. of asphalt overlay. •oject Budget: Cost CDBG Approved 1) Architect/Engineer Design Costs S S 2) Administration Costs 3) Planning Costs 4) Acquisition Costs 5) Construction Costs 200, 000 6) Relocation Costs 7) Equipment Costs 8) Other Costs 9) Operation/Maintenance 10) Contingency TOTAL $ $ 200, 000 • 19 EXHIBIT D FILE : 3 . SJ047 Page 2 Timetable Implementation Schedule Milestone Start Date Completion Date Project Design 7/1/96 12/31/96 Bid Advertisement 1/1/97 2/15/97 Construction 3/15/97 8/15/97 20 EXHIBIT D FILE: 3 . SJ047 Page 3 41pr . DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT 1 . NAME OF APPLICANT ANNUAL COMMUNITY DEVELOPMENT PROGRAM County of Riverside 2 . APPLICATION/GRANT NUMBER PROJECT SUMMARY B-96-UC-06-0506 3 . PERIOD OF APPLICABILITY FROM TO 4 . X Original (each year) Revision, Date July 1 ,_ 1995 June 30 , 1996 Amendment, Date 5 . NAME OF PROJECT 6 . PROJECT NUMBER 7 . ENVIRONMENTAL REVIEW STATUS Victoria Avenue Improvements 3 . SJ047 Categorical Exclusion 8 . ENTITY WITH RESPONSIBILITY FOR CARRYING OUT THE PROJECT 9 . TELEPHONE NUMBER City of San Jacinto (909) 487-7339 10 . DESCRIPTION OF PROJECT CDBG funds will be used to replace the existing water line from West State Street to Main Street, approx. 2 , 500 linear feet, install approx. 500 linear feet of curb and gutter, 10 , 000 sq. ft . of sidewalks and provide 100 , 000 sq. ft . of asphalt overlay. ELIGIBILITY: 570 . 201 (c) BENEFIT: 570 . 208 (a) (1) 11 . CENSUS TRACT (S) /ENUMERATION DISTRICT (S) CT 436 64 . 59% L/M 4/ . ANTICIPATED ACCOMPLISHMENTS Installation of 2 , 500 linear feet of water line, 500 linear feet of curb and gutter, and 20 , 000 sq. ft . of sidewalk. 13 . CDBG COMPONENT ACTIVITIES PROGRAM YEAR FUNDS (in thousands of $) (List component activities using names CDBG OTHER of activities shown in Part A, COST Low/Mod Other Amount Source SUMMARY, Form HUD-7067 . ) Benefit Benefit (a) (b) (c) (d) (e) $ $ $ Public Facilities 200 , 000 14 . Totals $ 200 , 000 $ $ 15 . Total Costs To Be Paid With Community Development Grant Funds • (Sum of Columns b and c) $ 200 , 000 21 EXHIBIT E FILE: 3 .SJ048 Page 1 i SUPPLEMENTAL AGREEMENT Sponsor: City of San Jacinto Address: P.O. Box 488 . San Jacinto, CA 92581 Project Title: Habitat for Humanity - Brown Street Project Location: 239 N. Brown Street. San Jacinto. CA Description: Habitat for Humanity builds low income housing for families who cannot qualify for a home in the conventional manner . CDBG funds will be used to pay the salary of a construction supervisor in conjunction with the construction of the Brown Street houses . Project Budget: • Cost CDBG Approved 1) Architect/Engineer Design Costs $ $ 2) Administration Costs 3) Planning Costs 4) Acquisition Costs 5) Construction Costs 6 . 000 6) Relocation Costs 7) Equipment Costs 8) Other Costs 9) Operation/Maintenance 10) Contingency TOTAL $ $ 6 , 000 • 22 EXHIBIT E FILE : 3 .. SJ048 Page 2 Timetable Implementation Schedule Milestone Start Date Completion Date Project Design 7/1/96 12/31/96 Bid Advertisement 1/1/97 2/15/97 Construction 3/15/97 8/15/97 !II 23 EXHIBIT E FILE : 3 . SJ048 Page 3 U.S . DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT 1 . NAME OF APPLICANT ANNUAL COMMUNITY DEVELOPMENT PROGRAM County of Riverside 2 . APPLICATION/GRANT NUMBER PROJECT SUMMARY B-96-UC-06-0506 3 . PERIOD OF APPLICABILITY FROM TO 4 . X Original (each year) Revision, Date July 1 , 1996 June 30 , 1997 Amendment, Date 5 . NAME OF PROJECT 6 . PROJECT NUMBER 7 . ENVIRONMENTAL REVIEW STATUS Habitat for Humanity 3 . SJ048 Categorical Exclusion 8 . ENTITY WITH RESPONSIBILITY FOR CARRYING OUT THE PROJECT 9 . TELEPHONE NUMBER City of San Jacinto (909) 487-7339 10 . DESCRIPTION OF PROJECT Habitat for Humanity builds low income housing for families who cannot qualify for a home in the conventional manner. CDBG funds will be used to pay the salary of a construction supervisor in conjunction with the construction of the Brown Street houses . ELIGIBILITY: 570 . 201 (m) BENEFIT : 570 . 208 (a) (2) 11 . CENSUS TRACT (S) /ENUMERATION DISTRICT (S) CT 436 64 . 59% L/M • 12 . ANTICIPATED ACCOMPLISHMENTS Construction of a single family home in the San Jacinto community. 13 . CDBG COMPONENT ACTIVITIES PROGRAM YEAR FUNDS (in thousands of $) (List component activities using names CDBG OTHER of activities shown in Part A, COST Low/Mod Other Amount Source SUMMARY, Form HUD-7067 . ) Benefit Benefit (a) (b) (c) (d) (e) S S S Public Facilities 6 , 000 14 . Totals $ 6 , 000S $ 15 . Total Costs To Be Paid With Community Development Grant Funds (Sum of Columns b and c) $6 , 000 i 24 EXHIBIT F FILE: 3 . SJ045 Page 1 SUPPLEMENTAL AGREEMENT Sponsor: City of San Jacinto Address: P.O. Box 488, San Jacinto, CA 92581 Project Title: La Vista Family Alcohol Recovery Location: 220 Grand Street. San Jacinto, CA Description: CDBG funds will be used to provide scholarships for low income and indigent women to attain recovery from alcoholism and drugs. These scholarships will provide 263 bed days of recovery that include: three meals a day, snacks, group sessions, alcohol/drug education sessions, individual recovery planning and transportation to medical resources and AA meetings. III Project Budget: Cost CDBG Approved 1) Architect/Engineer Design Costs $ $ 2) Administration Costs 3) Planning Costs 4) Acquisition Costs 5) Construction Costs 6) Relocation Costs 7) Equipment Costs 8) Other Costs 9) Operation/Maintenance 10, 500 10) Contingency • TOTAL $ $ 10 . 500 25 EXHIBIT F FILE : 3 . SJ045 Page 2 Timetable Implementation Schedule Milestone Start Date Completion Date Begin Program 7/01/96 6/30/97 Semi-Annual Monitoring Report 12/01/96 12/30/96 Semi-Annual Monitoring Site 1/01/97 1/30/97 Visit • 26 EXHIBIT F FILE: 3 . SJ045 Page 3 0 U. S . DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT 1 . NAME OF APPLICANT ANNUAL COMMUNITY DEVELOPMENT PROGRAM County of Riverside 2 . APPLICATION/GRANT NUMBER PROJECT SUMMARY B-96-UC-06-0506 3 . PERIOD OF APPLICABILITY FROM TO 4 . X Original (each year) Revision, Date July 1 , 1996 June 30 , 1997 Amendment, Date 5 . NAME OF PROJECT 6 . PROJECT NUMBER 7 . ENVIRONMENTAL REVIEW STATUS La Vista Family 3 .SJ045 Categorical Exclusion Alcohol Recovery 8 . ENTITY WITH RESPONSIBILITY FOR CARRYING OUT THE PROJECT 9 . TELEPHONE NUMBER City of San Jacinto (909) 487-7339 10 . DESCRIPTION OF PROJECT: CDBG funds will be used to provide scholarships for low income and indigent women to attain recovery from alcoholism and drugs . These scholarships will provide 263 bed days of recovery that include : three meals a day, snacks, group sessions, alcohol/drug education sessions, individual recovery planning and transportation to medical resources and AA meetings . 0 ELIGIBILITY: 570 . 201 (e) BENEFIT: 570 . 208 (a) (2) 11 . CENSUS TRACT (S) /ENUMERATION DISTRICT (S) CT 436 64 . 5996 L/M 12 . ANTICIPATED ACCOMPLISHMENTS : Provision of an alcohol recovery program for Low/Mod income community residents . 13 . CDBG COMPONENT ACTIVITIES PROGRAM YEAR FUNDS (in thousands of $) (List component activities using names CDBG OTHER of activities shown in Part A, COST Low/Mod Other Amount Source SUMMARY, Form HUD-7067 . ) Benefit Benefit (a) (b) (c) (d) (e) S $ $ Public Services 10 , 500 14 . Totals S10 , 500S S 1110 15 . Total Costs To Be Paid With Community Development Grant Funds (Sum of Columns b and c) S10 , 500 27 EXHIBIT G FILE: 3 . SJ049 Page 1 III SUPPLEMENTAL AGREEMENT Sponsor: City of San Jacinto Address: P.O. Box 488 . San Jacinto, CA 92581 Project Title: ADA Improvements to City Facilities Location: City of San Jacinto. San Jacinto, CA Description: CDBG funds will be used to provide exterior improvements to the Communitl Center including: renovation of parking lot, handicap ramps and handicap spaces to meet the requirements of the Americans with Disabilities Act; provide interior improvements including making Senior Day Care Center restrooms accessible; lowering the reception counter, modifying doors and or hardware and Install handicap access ramps in areas of highest p c services. Project Budget: Cost CDBG Approved 1) Architect/Engineer Design Costs $ $ 2) Administration Costs 3) Planning Costs 4) Acquisition Costs 5) Construction Costs 6) Relocation Costs 7) Equipment Costs 8) Other Costs 9) Operation/Maintenance 118 . 613 10) Contingency --II) TOTAL $ $ 118 . 613 28 EXHIBIT G FILE : 3 . SJ049 Page 2 410 Timetable Implementation Schedule Milestone Start Date Completion Date Prepare Plans and Specifications 7/01/96 10/15/96 Bid Advertisement/Award 11/01/96 1/15/97 Construction 2/01/97 8/15/97 Notice of Completion 9/01/97 9/30/97 110 29 Prohibition Against Conflicts of Interest EXHIBIT CI , page 1 of 4 • § 570. 611 Conflict of interest. (a) Applicability. (1) In the procurement of supplies, equipment, construction, and services by recipients, and by subrecipients (including those specified at § 570. 204 (c) ) , the conflict of interest provisions in 24 CFR 85. 36 and OMB Circular A 110, respectively, shall apply. (2) In all cases not governed by 24 CFR 85. 36 and OMB Circular A-110, the provisions of this section shall apply. Such cases include the acquisition and disposition of real property and the provision of assistance by the recipient, by its subrecipients, or to individuals, businesses and other private entities under eligible activities which authorize such assistance (e.g. , rehabilitation, preservation, and other improvements of private properties or facilities pursuant to § 570. 202 , or grants, loans and other assistance to businesses, individuals and other private entities pursuant to § 570 . 203 , § 570 . 204 or § 570. 455) . (b) Conflicts prohibited. Except for the use of CDBG funds to pay salaries and other related administrative or personnel costs, the general rule is at no persons described in paragraph (c) of this section who exercise or e exercised any functions or responsibilities with respect to CDBG activi es assisted under this part or who are in a position to participate in a decision making process or gain inside information with regard to such activities, may obtain a personal or financial interest or benefit from a CDBG assisted activity, or have an interest in any contract, subcontract or agreement with respect thereto, or the proceeds thereunder, either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. For the UDAG program, the above restrictions shall apply tc all activities that are a part of the UDAG project, and shall cover any such interest or benefit during, or at any time after, such person 's tenure. (c) Persons covered. The conflict of interest provisions of paragraph (b) of this section apply to any person who is an employee, agent, consultant, officer, or elected official or appointed official of the recipient, or of any designated public agencies, or subrecipients which are receiving funds under this part. (d) Exceptions: threshold requirements. Upon the written request of the recipient, HUD may grant an exception to the provisions of paragraph (b) of this section on a case-by-case basis when it determines that such an exceptior will serve to further the purposes of the Act and the effective and efficient administration of the recipient' s program or project. An exception may be considered only after the recipient has provided the following: (1) A disclosure of the nature of the conflict, accompanied n assurance that there has been public disclosure of the conflicid a description of how the public disclosure was made; and 31 • Prohibition Against Conflicts of Interest EXHIBIT CI, page 2 of 4 (2) An opinion of the recipient' s attorney that the interest for which the exception is sought would not Violate State or local law. (e) Factors to be considered for exceptions. In determining whether to grant a requested exception after the recipient has satisfactorily met the requirements of paragraph (d) of this section, HUD shall consider the cumulative effect of the following factors, where applicable: (1) Whether the exception would provide a significant cost benefit or an essential degree of expertise to the program or project which would otherwise not be available; (2) Whether an opportunity was provided for open competitive bidding or negotiation; • (3) Whether the person affected is a member of a group or class of low or moderate income persons intended to be the beneficiaries of the assisted activity, and the exception will permit such person to receive generally the same interests or benefits as are being made available or provided to the group or class; (4) Whether the affected person has withdrawn from his or her functions or responsibilities, or the decision making process with respect to the specific assisted activity in question; (5) Whether the interest or benefit was present before the affected person was in a position as described in paragraph (b) of this section; (6) Whether undue hardship will result either to the recipient or the person affected when weighed against the public interest served by avoiding the prohibited conflict; and (7) Any other relevant considerations. • 32 Prohibition Against Conflicts of Interest Exhibit CI , page 3 of 4 • Community Dvlpmt. Block Grant Policy Manual I .D. # A-11 (pg. 1 of 2) TOPIC: CONFLICT OF INTEREST CODED RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY DATE: October 1989 This Conflict of Interest Code is written to comply with Federal Regulations (24 CFR Part 85) . These Regulations. "Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments" require that grantees and sub-grantees will maintain a written code of standards of conduct governing the performance of their employees engaged in the award and administration of contracts. 1) No employee, officer or agent of the grantee shall participate ililt e selection, in the award or in the administration of a contract supporte y Federal Funds if a conflict of interest, real or apparent, would be involved. 2) Such a conflict will arise when: i) The employee, officer or agent; ii) Any member of the immediate family; iii) His/Her partners, or; iv) An organization which employs, or is about to employ any of the above has a financial or other interest in the firm' s selection for award. 3) The grantee ' s or sub-grantee' s officers, employees or agents will neither solicit nor accept gratuities, favors or anything of monetary value from contractors or parties to sub-agreements except as noted in Section 4 . 4) A grantee' s or sub-grantee' s officers, employees or agents will be presumed to have a financial interest in a business if their financial interest exceeds the following: i) Any business entity in which the official has a direct or indirect investment worth one thousand dollars ($1, 000) or more. ii) Any real property in which the official has a direct or indt interest worth one thousand dollars ($1, 000) or more. 33 Prohibition Against Conflicts of Interest Exhibit CI, page 4 of 4 Community Dvlpmt. Block Grant Policy Manual I .D. # A-11 (pg. 2 of 2) TOPIC: CONFLICT OF INTEREST CODE RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY DATE: October 1989 Any source of income, other than gifts and other than loans by a commercial lending institution in the regular course of business on terms available to the public without regard to official status, aggregating two hundred fifty dollars ($250) or more in value provided to, received by or promised to the official within 12 months prior to the time when the decision is made. i v ) Any business entity in which the official is a director, officer, partner, trustee, employee, or holds any position of management. v ) Any donor of, or any intermediary or agent for a donor of, a gift or gifts aggregating two hundred fifty dollars ($250) or more in value provided to, received by, or promised to the official within 12 months prior to the time when the decision is made. 5) For purposes of Section 4 , indirect investment or interest means any investment or interest owned by the spouse or dependent child of an official, by an agent on behalf of an official, or by a business entity or trust in which the official, the official ' s agents, spouse, and dependent children own directly, indirectly, or beneficially a 10-percent interest or more. 111) 34 ECONOMIC DEVELOPMENT AGENCY 1151 SPRUCE STREET RIVERSIDE, CA 92507 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SELF CERTIFICATION FOR • PUBLIC SERVICE AGENCY'S CLIENTELE CERTIFICATION AND FAMILY SIZE FAMILY SIZE FAMILY INCOME 1 $24,250 2 $27,700 3 $31,200 4 $34,650 5 $37,400 6 $40,200 7 $42,950 8 $45,700 My present yearly family income is less than the income level shown above for a family the same size as my family. I understand this information is subject to verification by authorized government officials. Name: / (Print) (Signature) Address: City & State: • 1). I am (circle one only) white, hispanic, black, asian or native american. 2) I consider myself in one of the following categories (please check if applicable): Senior Citizen Handicapped Person Migrant Farm Worker 3) My family size is: The Agency or interviewer should complete the appropriate following statement: The person signing the above certification was interviewed for services on (date): . The person signing the above certification received (type of services provided): 1. 2. 3. This certification form may be used to document a direct benefit claim on public service provided for the CDBG program. • The family income levels shown in the above schedule are applicable to Riverside & San Bernardino Counties and all cities within those Counties as of December 14,1995. (F:\users\cdbg\forms\sl fcrtsv.96) 4110 AGENCIA DE DESARROLLO ECONOMICO CERTIFICACION PARA EL SERVICIO PUBLIC() DE LA AGENCIA * * * * * * * * * * * * * * * * CERTIFICACION Y GRUPO DE FAMILIA GRUPO DE FAMILIA: Circule uno: 1 2 3 4 5 6 7 8 IGRESO FAMILIAR*: Mi presente ingreso familiar es menos que el nivel de ingreso detallado abajo para un grupo de familia (circule uno): Grupo de Familia Igreso Familiar 1 $24,250 2 $27,700 3 $31,200 4 $34,650 5 $37,400 6 $40,200 7 $42,950 • 8 $45,700 Nombre: (Letra de Molde) (Firma) (Fecha) Direccion: Circule un grupo etnico o racial con el cual usted se identifica. Esta informacion es requerida para la auditoria e informaciOn estadistica solamente. Blanco/No Hispano Negro/No Hispano Hispano Indio Americano o Nativo de Alaska Asiatico o de las Islas del Pacifico *Esta forma de certificacion puede ser usada para documentar un reclamo de beneficio directo proveido por el Programa de Desarrollo de la Comunidad. Los ingresos familiares detallados arriba, son aplicados a los Condados de Riverside y San Bernardino y todas las ciudades incluidas en estos condados a partir del 14 de Diciembre de 1995. Esta forma esta sujeta a verificacion por oficiales de govierno. • Grantee Performance Report Activity Summary U.S. Department of Housing and Urban Development Community Development Block Grant Program Direct Benefit Activities OMB Approval N. 2506-0077 (exp. 3/31/90) Name of Grantee Grant Number Period Covered COUNTY OF RIVERSIDE From To Total Number of Households/Persons Assisted (column c) who are: Total Number Low and White Black American Asian or Female Activity Activity Name of Households\ Moderate Low Not Hispanic Not Hispanic Indian or Hispanic Pacific Headed Number Description/Location Person Assisted Income Income Origin Origin Alaskan Native Islander Household a b c d e f g h i j k Retain this record f ears Previous Editions are obsolete form HUD-4949.514-88) (f:\u bg\forms\dirbene2.xls) ref. 24 CFR part 570 and handbook 6510.2 Grantee Perfor rilDR eport Activity Summary U.S. Department of Housing and Urban Develop Community Development Block Grant ProgramID Direct Benefit Activities OMB Approval N. 2506-0077 (exp. 3/31/90) Name of Grantee Grant Number Period Covered COUNTY OF RIVERSIDE From To Percent of Total Number of Households/Persons Assisted (column c) who are: Total Number Low and White Black American Asian or Female Activity '1ctivity Name of Households\ Moderate Low Not Hispanic Not Hispanic Indian or Hispanic Pacific Headed Number Description/Location Person Assisted Income Income Origin Origin Alaskan Native Islander Household a b c d e f g h i j k 1 Rehabilitation Multi-family residential 39(H) 85% 22% 36% 51% 0% 13% 0% 9% rehabilitation loans 2 Relocation: Payments to displaced 46(H) 100% 33% 40% 40% 0% 20% 0% 33% households 5 Rehabilitation: Single family residential 285(H) 100% 15% 61% 33% 0% 6% 0% 12% rehabilitation loan program 8.1 Rehabilitaiton: University Heights single 37(H) 100% 8% 50% 43% 0% 5% 0% 5% family residential rehabilitation loans for L/M households 8.2 Rehabilitation: University Heights single 15(H) 0% 0% 67% 33% 0% 0% 0% 7% family residential rehabilitation loans for non-LM households 8.8 Rehabilitation: Rental Rehabilitation 20(H) 6000% 1500% 6200% 3100% 0% 7% 0% 3% Program 8.9 Construction of housing: Bishop's Place 601H) 6000% 2000% 3200% 5700% 0% 1100% 0% 4% HoDAG 10 Public Services: Meals for homeless 850(P) (PB) 48% 46% 0% 6% 0% 38% 12 Public Services: Recreation program for 120(P) (NI 10°% 65% 0% 25% 0% 0% neighborhood youths after school and evenings Retain this record for 3 years Previous Editions are obsolete form HUD-4949.5(4-88) ref. 24 CFR part 570 and handbook 6510.2 f:\users\cdbg\forms\dirsamp3.xls) (forms\dirsamp.xls) Sample • AGENDA ITEM NO. . • CITY OF SAN JACINTO STAFF REPORT TO: Honorable Mayor and City Council Members FROM: Brian Mc Nabb, Director of Community Development via Dennis R. Halloway, City Manager DATE: September 3, 1996 SUBJECT: REVISION TO MAINTENANCE AGREEMENT WITH CAL TRANS PERTAINING TO STREET SWEEPING RECOMMENDATION 410 Authorize City Manager to execute the revision to the maintenance contract. BACKGROUND On June 5, 1990, the City Council adopted Resolution 1886 authorizing the execution of an agreement with Cal Trans pertaining to street sweeping. This agreement called for the City to sweep the State Highway, at the rate of $3.30 per curb mile. The proposed amendment calls for the City to be reimbursed at a rate of $16.54 per curb mile for sweeping which takes place every other week. This rate covers the actual cost of sweeping plus a small amount for overhead. H:\ccrpt-96\swptcon.cal Approved Other Denied Continued Dade i Tabled Amended Informational Withdrawn STATE OF CALIFORNIA-BUSINESS TRANSPORTATION AND HOUSING AGENCY PETE WILSON, Governor DEPARTMENT OF TRANSPORTATION DISTRICT 8, P.O. BOX 231 t J i ^. A ! t 1,- SAN BERNARDINO, CALIFORNIA 92402 { TDD (909) 383-5959 August 6 , 1996 08-Riv-79-26 . 4/30 . 9 City Maintenance Agreement City of San Jacinto 08-601-5D3000 Mr. Brian McNab City of San Jacinto 201 E. Main Street San Jacinto, CA 92383 Dear Mr. McNab: Attached is a new "DELEGATION OF MAINTENANCE" sheet (Section H) for the Maintenance Agreement between the State of California and the City of San Jacinto, on Route 79 . This new Delegation of Maintenance became effective July 1, 1996 and will continue until 411 amended, replaced, or terminated. Please note that the reimbursement rate has been increased from $3 . 30 per curb mile to $16. 54 per curb mile, however, the sweeping frequency has been decreased to once every two weeks. In addition, enclosed is a copy of the "SUBMISSION OF BILLS" sheet (Section I) for the above agreement which took effect on July 1, 1995. This new Submission of Bills simply states that bills will be submitted monthly, in arrears, within 30 days after the close of the billing cycle. In summary, the new "DELEGATION OF MAINTENANCE" took effect on July 1, 1996, and you will be reimbursed at the new rate per curb mile from that date, and the new "SUBMISSION OF BILLS" took effect on July 1, 1995, and allows for monthly billing only. If you should have any questions, please call my office at (909) 383-4300. • 411 Mr. McNab August 6, 1996 Page 2 All other terms and conditions of this agreement shall remain in full force and unchanged by this amendment. Please acknowledge your acceptance of these revisions by signing in the space below, and returning a copy of this letter to my office for attachment to our City Maintenance Agreement. If you should have any questions or comments, please call my office at (909) 383-4300. • Sincerely, (j--71?-4 WALLIE V. JORDAN Maintenance Training and 411 Agreements Coordinator Signature Please print name City of San Jacinto does hereby concur with revisions. Attachment H. DELEGATION OF MAINTENANCE 410 The specific maintenance below is delegated to the CITY. This cdelegation tion aofdmaintenanceereby function set forth herein does not include areas and functions of which the control and maintenance rest with the local authority under the terms of Freeway Agreements and/or Freeway Maintenance Agreements. MAXIMUM ROUTE LENGTH DESCRIPTION ANNUAL NO. MILES OF ROUTING PROGRAM AUTHORIZED DELEGATED EXPENDITURE 79 4 . 58 San Jacinto St. , Ramona Blvd. & HM2D $3, 000 Foothill Rd. from Menlo Ave. to 0. 1 mi. N/O Record Rd. TOTAL AUTHORIZED EXPENDITURE $3, 000 411 SWEEPING SCHEDULE Authorized Maximum Sweeping Effective July 1, 1996 Route Curb Miles Number of Limits Per Sweeping Sweepings 79 Menlo Ave. 6. 6 one every to 0. 1 mi. N/O Record Rd. two weeks Sweeping, including pickup service, actual cost not to exceed $16. 54 per curb mile, including markups and administrative overhead. MAXIMUM AMOUNT PER MONTH: Route Length 4 Week Month 5 Week Month ill 79 6. 6 $218 . 32 $327. 96 410 July 1, 1995 08-Riv-79-26. 4/30. 9 City Maintenance Agreement City of San Jacinto 08-605-5T2000 I. SUBMISSION OF BILLS: The CITY will submit bills monthly. Bills must be submitted promptly (within a 30 day billing cycle) , following close of corresponding billing period and should be coded according to the Caltrans HM Program Code as outlined in this Agreement. Equipment shall be charged at mutually acceptable rental rates and labor and material at actual cost. The CITY will be allowed to recover overhead and administrative costs only to the extent that such charges include applicable expenses incurred by the CITY in the execution of the work. Said factors and method shall be subject to approval by the STATE. Maintenance services provided by contract or on a unit-rate 411 basis with overhead costs included shall not have these above-mentioned charges added again. An actual handling charge for processing this type of bill will be allowed the CITY. Emergency and storm repairs performed by the CITY will be paid for only with prior approval of the STATE's Highway Superintendent of that specific area. In addition, the CITY should immediately notify the STATE's Area Superintendent for the area of any storm damage or other emergency condition affecting the State Highway. The CITY shall maintain, on a generally accepted accounting basis, complete and accurate records that support all billings. These records shall be made available to STATE representative for review during normal business hours for a period of three (3) years after payment of said billings. J. TERM OF AGREEMENT: This Agreement shall become effective July 1, 1995, and shall remain in full force and effect until amended or terminated. The Agreement may be amended or terminated at any time upon mutual consent of the parties thereto. This Agreement may 41111 also be terminated by either party upon thirty (30) days written notice to the other party. 5, lit STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Pamela L. Lee, City Clerk DATE: September 3, 1996 SUBJECT: Designation of Principal and Alternate Staff Representatives to the Coachella Valley Joint Powers Insurance Authority RECOMMENDATION: Designate Dennis Halloway, City Manager as the primary San Jacinto representative and John Herrera, Finance Director as the alternate San Jacinto representative to the Coachella Valley Joint Powers Insurance Authority Board of Directors. BACKGROUND The City of San Jacinto is a member of the Coachella Valley Joint Powers Insurance Authority and currently participates in the CVJPIA's liability and worker's compensation insurance • programs. This joint powers organization is governed by a Board of Directors consisting member agencies. Each member agency designates a primary representative to serve as its voting member on the Board of Directors. Approved —Other Denied Continued Tabledgar 0 Informational Withdrawn • STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Pamela L. Lee, City Clerk DATE: September 3, 1996 SUBJECT: Fiscal Year 1996-97 Title IIIB Grant Contract for Senior Information and Assistance Service (County of Riverside - Office on Aging) RECOMMENDATION: Approve Fiscal Year 1996-97 Information and Assistance grant contract with the County of Riverside Office on Aging and adopt Resolution No. 96- , authorizing the City Manager to execute the agreement. BACKGROUND The Riverside County Office on Aging administers federalgrant money (Title IIIB• g g ) for local agencies who provide information and assistance programs to their senior citizens. The City of San Jacinto has participated in this grant program for a number of years in conjunction with its senior outreach program at the community center. The money that the City receives ($6,659 for fiscal year 1996-97) pays a portion of the community center coordinator's salary and covers a corresponding portion of the time that she spends on various senior referral, information and assistance activities. Each year the City is asked to sign a participation contract that enables San Jacinto to receive the grant money, which is paid out in twelve monthly installments. This year's agreement, which is similar in format and content to the agreement approved by the City Council for Fiscal Year 1995-96 grant, spells out the rights and responsibilities of each party. The reporting requirements contained in the contract are fulfilled through routine reports completed by the community center coordinator under the direction of the City Manager. The outreach, information and referral services funded by the Title IIIB monies are essential comppoenets of the overall senior program in San Jacinto. Approved Othei Denied Continued Dale • Tabled Amended 1� Intomiaticatd Withdrawn RESOLUTION NO. 96- • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, DESIGNATING THE PERSON AUTHORIZED TO SIGN THE FISCAL YEAR 1996-97 INFORMATION AND ASSISTANCE CONTRACT WITH THE RIVERSIDE COUNTY OFFICE ON AGING WHEREAS, the Riverside County Office on Aging requires the City Council of San Jacinto to designate, by resolution, the person authorized to sign the FY 1996-97 information and assistance contract with the Riverside County Office on Aging; and WHEREAS, the City of San Jacinto wishes to participate in this worthwhile program; NOW, THEREFORE BE IT RESOLVED, that the City Manager, Dennis Halloway, be designated the person authorized to execute the Fiscal Year 1996-97 information and assistance contract between the City of San Jacinto and the Riverside County Office on Aging. BE IT FURTHER RESOLVED by the City Council of the City of San Jacinto that the City Clerk shall certify to the passage hereof and cause this resolution to be entered into the minutes of the City Council meeting. APPROVED AND ADOPTED this 3rd day of September, 1996, by the following vote: AYES: • NOES: ABSENT: ABSTAIN Mayor ATTEST: Pamela Lee, City Clerk City Clerk CERTIFICATION I hereby certify that the foregoing Resolution No. 96- was duly and regularly adopted by the City Council of the City of San Jacinto at a regular meeting thereof held on the 3rd day of September, 1996. City Clerk • 1 CONTRACT FOR FUNDS RIVERSIDE COUNTY OFFICE ON AGING 2 • 3 THIS CONTRACT is made by an OF by and through its Office on Aging, hereinafterO aUNTY ll "COUNTY' and 4 CITY OF SAN JACINTO hereinafter called "Contractor" . 5 1. RECITALS 6 The Older Americans Act of 1965, as amended, provides for 7 funding to state and local agencies to develop services to meet the need of older persons . The State of California has established the 8 Department of Aging to administer the Older Americans Act within the State and has designated County as an Area Agency on Aging for 9 the purpose of administering a certain portion of said funds, and for the purpose of planning and coordinating service programs and 10 activities for older persons within Riverside County. 11 2 . DEFINITIONS 12 A. "Act" means the Older Americans Act of 1965, as amended (42 United States Code 3030d) . 13 B. "Regulations" means the rules and regulations issued 14 under the authority of the Act by the Department of Health and Human Services, set forth in Title 45 Code of Federal 15 Regulations, Public Welfare, Subtitle A, (Administration of Grants) , and Subtitle B, Chapter Part XIII, 16 Subchapter C, Part 1321 (Grants for State and Community Programs on Aging) . 17 C. "Identifying Information" , as used in Paragraph 16, 18 means, but is not limited to, name, identifying number, symbol or other identifying particular assigned to the individual 19 recipient of services, such as a finger, voice print, or a photograph. 20 D. "Target Populations" , as defined by the California 21 Department on Aging, means individuals age 60 and older who are handicapped, who are minorities of color, have incomes 22 below poverty level, or live alone, and all those who are age 75 and older. 23 3 . PURPOSE AND SCOPE OF SERVICES 24 A. It shall be the purpose of the parties to this 25 Contract to provide for services as included in Exhibit A, "Purpose and Scope of Services" , attached hereto and by this 26 reference made a part of this Contract . 27 B. The County requires y_ that seventy-five percent (751 ) of the persons served under this Contract be from targeted 41128 populations. Ten percent (100) of those served must be from 1 1 minorities of color. 2 C. Contractor shall assume responsibility for providing services in full conformity with the appropriate governing 3 laws, regulations and resolutions as set forth in Exhibit B, "Compliance Assurances" , attached hereto and by this reference 4 made a part of this Contract . 5 D. County and Contractor shall provide funds as shown in the budget in Exhibit C-1 attached hereto and by this 6 reference made a part of this Contract . 7 E . Contractor will establish linkages with other service providers to enhance the development of a 8 comprehensive and coordinated service delivery system throughout Riverside County, minimize duplication of effort, 9 and maximize utilization of public and private resources . 10 F. Written procedures must be in place for referral to other agencies and programs serving older people, including, 11 but not limited to Adult ProtPc•tive Services, Office on Aging Community Care Network (Helpline) ,Department of Public Social 12 Services, Mental Health, etc . Procedures must include a process for follow-up on such referrals . 13 4 . TERM 14 The term of this Agreement for the services to be provided 15 under ExhibitA-1 shall be for the period commencing July 1, 1996 , and terminating on June 30, 1997 , unless sooner terminated as • 16 provided in Paragraph 5 herein. The term of this Agreement for the services to be provided under Exhibit A-2 shall be for the period 17 commencing on July 1, 1996 , and terminating on June 30, 1997 , unless sooner terminated as provided in Paragraph 5 herein. The 18 term of this Agreement for the services to be provided under Exhibit N/A shall be for the period commencing on July 1, 19 N/A and 19 terminating on June 30, 19 N/A unless sooner terminated as provided in Paragraph 5 herein. No services shall be provided, monies 20 earned, nor reimbursements made prior to the effective date . 21 5 . TERMINATION 22 A. Either party may terminate, and County may suspend or reduce payment, under this Contract upon thirty (30) days 23 written notice to the other party for the following reasons : 24 (1) Contractor fails to perform in such manner as provided for in this Contract; or 25 (2) A conflict arises with any federal, state or 26 local law, ordinance, regulation, or rule rendering any of the provisions of this Contract invalid or untenable; 27 or 28 (3) Funding from which the Office on Aging receives • 2 1 its resources is terminated or unavailable, in whole or in part . 2 411111 3 6 . RIGHT TO APPEAL Contractor may appeal a termination of this Contract by County 4 according to guidelines set forth in the Office of Aging "Contractor' s Appeal Procedures . " 5 7 . PAYMENT OF FUNDS 6 A. Payments shall be made upon receipt of a request for 7 reimbursement as set forth in Exhibit C- 1 and shall be received from recipient by the Fifth Working Day of the Month. 8 Such payments shall be made on the basis of a Unit Rate established by County. Programs (s) and Activity(ies) to be 9 provided under this Contract should not exceed the sum of Sux Thousand Six Hundred Fifty-nine ($ 6 , 659. 00 ) . 10 Any change in budget or unit rate shall entail a Contract 11 amendment but shall not result in reimbursement in excess of the original contract amount as set forth in Exhibit C-1 . 12 The services contracted for are intended to be provided 13 and reported on over the complete period of the Contract . However, funds provided for under this Contract can be earned 14 in less than the full Contract period. 15 B. Notwithstanding any provision contained in this Paragraph 7 , County reserves the right to: 16 (1) Reduce the payment of funds hereunder; 17 (2) Terminate this Contract; or 18 (3) Renegotiate the actual levels of expenditure in 19 the event Contractor' s rate of expenditures will result in unexpended funds at the expiration of this Contract . 20 C. Advance payments are allowable but will only be made 21 on proof of legitimate cash-flow hardship. Repayment may be in cash, by deduction from monthly request for funds, or by 22 the provision of contracted services at no charge . In the case of contract termination, any unrepaid or unearned funds 23 must be returned to County immediately. 24 D. Funding from one fiscal year does not guarantee funding from subsequent fiscal years . 25 8 . MATCHING FUND REQUIREMENTS 26 Contractor shall provide a minimum ten percent (10%-) of the 27 net cost of providing the services as set forth in Paragraph 3 , in the form of cash or in-kind contributions . Net costs are total 0 28 costs less grant-related income and non-matching contributions . 3 1 (Ref. California Department of Aging Title III program Manual, Page I-308, Section 200-a and b. ) 2 9 . MAINTENANCE OF EFFORT • 3 Contractor shall assure that funds provided under Title III of 4 the Older Americans Act are used to supplement services provided to seniors and not to replace funds from non-federal sources . 5 10 . DOCUMENTATION, REPORTS, INSPECTIONS AND 6 PERFORMANCE EVALUATION 7 A. Documentation of Funds 8 (1) Contractor shall maintain separate accounting • records for all funds received from the County under this 9 Contract in order to: 10 (a) Permit such reports as required by County to be prepared therefrom: 11 (b) Permit the tracking of all funds through the 12 Contractor' s accounting system. 13 (2) All expenditures pertaining in whole or in part to this Contract shall be supported by appropriate 14 documentation and be clearly identified and readily accessible to the County for a minimum period of five (5) 15 years after completion of an audit and resolution thereof . Appropriate documentation shall include but is 16 not limited to: 17 (a) General Journal (b) Cash Receipts Journal 18 (c) Cash Disbursements Journal (d) General Ledger 19 (e) Payroll Ledger (f) Documentation of Units of Service Provided. 20 (g) Equipment B. Reports 21 Contractor shall furnish County appropriate reports and 22 information as set forth in Exhibit C, which County may reasonably request pertaining to Contractor' s performance of 23 services hereunder and other matters covered by this Contract . 24 Receipt of late, or inaccurate reports may result in the delay of processing of payment until the following month. 25 Late reporting or failure to report may result in County' s applying the termination policy referred to in Paragraph 5 . 26 C. Inspections 27 Contractor shall make available to County for inspection 28 and audit, during normal business hours and after reasonable 4 1 notice, its records and data with respect to all matters covered by this Contract . 2 3 D. Performance Evaluation Contractor must establish procedures for self monitoring 4 and shall permit County to monitor, assess or evaluate Contractor' s performance under this Contract at least 5 quarterly. 6 il . AUDIT 7 A. This is a Federal financial contract made to carry out, in part, a Federal program under Title III of the Older 8 Americans Act . This contract is therefore subject to the sub-recipient monitoring requirements of Office of Management and 9 Budget (OMB) Circular A-128 . 10 B. Contractor agrees to permit Federal, Riverside County and/or independent auditors access to its records and financial 11 statements as necessary for County to comply with the requirements of OMB Circular A-128 . 12 C. Contractors acknowledges and agrees that, as part of 13 County' s implementation of OMB Circular A-128, County will monitor Contractor' s performance under this contract and, in the event of 14 incomplete performance, County may require Contractor to obtain, at Contractor' s own expense, and independent audit of costs claimed 15 under this contract . 16 D. Government contractors must arrange for an audit in accordance with OMB Circular A-128 . 17 E. Public or private nonprofit contractors must arrange 18 for an audit in accordance with OMB Circular A-133 . Public or private nonprofit contractors with multiple federal awards totaling 19 $100, 000 or more shall have an audit made in accordance with the provisions of OMB Circular A-133 . Contractors with multiple 20 federal awards totalling at least $25, 000 but less than $100, 000 shall have an audit made in accordance with OMB Circular A-133 or 21 have an audit made of each federal award in accordance with federal laws and regulations governing each program. 22 12 . ACQUISITION OF REAL PROPERTY AND IMPROVEMENTS 23 Contractor shall not use funds referred to in Exhibit C-1 24 herein for the purpose of acquisition of real property or the construction of improvements thereon. 25 13 . ACQUISITION OF PERSONAL PROPERTY 26 All personal property of any kind, including equipment, 27 materials, and supplies, purchased with funds referred to in Exhibit C-1 herein and not fully consumed or expended prior to the 28 termination of this Contract, shall be the property of County. All 5 1 standards and guideline for procurement as provided in Part 74, Subpart P (Appendix G or H, as applicable to Contractor) of the 2 Regulations and Contractor shall maintain an inventory of all such property. Final disposition of such personal property shall be in 3 accordance with instructions from County. All documents pertaining to such personal property, not fully consumed or expended prior to 4 the termination of this Contract, shall be retained for five (5) years after such final disposition. 5 14 . CLIENT SATISFACTION/APPEAL PROCESS 6 A. Contractor shall conduct client satisfaction surveys 7 at the request of the County. 8 B . Contractor shall have in place a grievance procedure, approved by County, which shall provide a mode for 9 airing complaints related to the service provided, or denial thereof, by Contractor. The grievance procedure shall provide 10 for a review of all unresolved complaints by a subcommittee or other body of the Contractor' s Advisory Board, Board of 11 Directors, or their designee . If the decision reached at that level is unacceptable to the applicant, the grievance shall be 12 referred by the Contractor to County for final resolution in accordance with Office on Aging' s established grievance 13 procedure. 14 15 . CONTRIBUTIONS 15 Contractor shall establish procedures to: 16 A. Develop a suggested donation schedule, taking into consideration the income levels of the clients served; 17 B. Provide each recipient of service an opportunity to 18 voluntarily contribute to the cost of such service; 19 C. Safeguard the confidentiality of such contribution; 20 D. Safeguard and account for all contributions; and 21 E. Utilize all such contribution to expand the services supported under this contract as set forth in Exhibit C-1 . 22 No service shall be denied a potential recipient for lack of 23 contribution. 24 16 . CONFIDENTIALITY 25 Contractor shall protect from unauthorized disclosure, names and other identifying information concerning persons receiving 26 services under this Contract except for statistical information not identifying any specific individual, and Contractor shall not use 27 such identifying information for any purpose other than carrying out Contractor' s obligations under this Contract . 28 6 1 17 . COPYRIGHTS AND RIGHTS TO DATA 2 Except as otherwise provided in this Contract, Contractor shall not publish or transfer any material produced or resulting 3 from activities supported by this Contract without the written consent of the Director of the Office on Aging. If any such 4 material is subject to copyright, the parties agree that the right to copyright is expressly reserved to the Office on Aging. If any 5 such material is copyrighted, the parties hereto understand and agree that the Office on Aging reserves a royalty-free, 6 non-exclusive, and irrevocable license to reproduce, publish, and use such material, in whole or in part, and to authorize others to 7 do so, provided written credit is given the author. 8 18 . NONASSIGNABILITY 9 Contractor shall not assign any of its rights, duties or obligations under this Contract to any persons or entity without 10 the written consent of County being first obtained. Any change in the business structure or majority ownership of contractor shall be 11 deemed an assignment for purposes of this paragraph. Contractor does not have any authority to incur any obligation or enter into 12 contract on behalf of County. 13 19 . INSURANCE 14 Contractor shall, during the term of this Contract : 15 A. Maintain Workers' Compensation Insurance as 16 prescribed by the laws of the State of California; 17 B. Maintain comprehensive general and automotive liability insurance coverage that shall protect Contractor 18 from claims for damages for personal injury, including accidental and wrongful death, as well as from claims for 19 property damage, which may arise from activities or programs under this Contract, whether such activities or programs are 20 operated or conducted by Contractor, their agent or subcontractor, or by their employee (s) or volunteer (s) . Such 21 insurance shall name County as an additional insured with respect to this Contract and the obligations of Contractor 22 hereunder. Such insurance shall provide for combined coverage limits of not less than five hundred thousand dollars 23 ($500 , 000) per occurrence : 24 C. Furnish County with certificate (s) of insurance which shall contain the covenant of the insurance carrier that 25 thirty (30) days written notice shall be given to County prior to modification, cancellation, or reduction in coverage of 26 such insurance; 27 D. The provisions of Paragraphs 19 -A and C herein shall not apply if Contractor is a public entity and is a 28 self-insurer for its Workers' Compensation liabilities; 7 1 provided, however, that Contractor shall provide benefits for its employees who are connected in any manner whatsoever with 2 the services to be performed hereunder, equal to those provided by the Workers' Compensation laws of the State of 3 California . 4 E . The provisions of Paragraphs 19 -B and C herein shall not apply if Contractor is a public entity and is a 5 self-insurer for its basic exposure for tort liabilities . 6 20 . HOLD HARMLESS 7 Contractor shall indemnify and hold County, its officers, agents, employees, volunteers and independent contractors free and 8 harmless from any liability whatsoever, based or asserted upon any act or omission of Contractor, its officers, agents, employees, 9 volunteers, subcontractors or independent contractors, for property damage, bodily injury, or death, or any other element of damage of 10 any kind or nature, relating to or in anyway connected with or arising from the accomplishment of the services to be performed 11 hereunder, and Contractor shall defend at its expense, including attorneys fees, County, its officers, agents, employees, volunteers 12 and independent contractors in any legal action based upon such alleged acts or omissions . The specified minimum insurance 13 coverage required in Paragraph 19 herein shall in no way limit or circumscribe Contractor' s obligation to indemnify and hold County 14 free and harmless as set forth in this Paragraph 20 . 15 21 . REMEDIES • 16 The parties hereto understand and hereby agree that any remedy provided in this Contract is in addition to and not in derogation 17 of any other legal or equitable remedy available to County as a result of breach of this Contract by Contractor, whether such 18 breach occurs before or after termination of this Contract . In the event of litigation between the parties hereto arising from this 19 contract, it is hereby agreed that the prevailing party shall be entitled_ to such reasonable costs and/or attorney fees as may be 20 ordered within the discretion of the court . 21 22 . INDEPENDENT CAPACITY 22 Contractor and its officers, employees and agents, shall act in an independent capacity during the term of this Contract and not 23 as officers, employees or agents of County. 24 23 . PROHIBITION OF PAYMENT OF FUNDS TO INFLUENCE LEGISLATION 25 Contractor shall not use any funds provided hereunder to pay 26 the salary or expenses of any person or entity who, while on the job, is engaging in activities designed to influence legislation or 27 appropriations pending before the Congress of the United States, California State Legislature, or Riverside County Board of 28 Supervisors . 8 1 24 . NOTICES 2 Any notices required or desired to be served by either party . upon the other shall be addressed to the respective parties as set 3 forth below: 4 COUNTY CONTRACTOR 5 County of Riverside Cityof San Jacinto Office on Aging P.O. Box 488 6 6296 Rivercrest Dr. , #K San Jacinto. CA 92581 Riverside, CA 92507 7 or to such other addresses as from time-to-time shall be designated 8 by the respective parties . 9 25 . BINDING ON SUCCESSORS 10 Contractor, its heirs, assigns and successors in interest shall be bound by all the provisions contained in this Contract, 11 and all of the parties hereto shall be jointly and severally liable hereunder. 12 13 26 . EXCUSE FROM PERFORMANCE 14 Upon written request to County, Contractor may be excused from performance of its obligations hereunder for any period of time 15 attributable to delay cause by any natural phenomenon of a severe . ' and unusual nature, or any other unforeseeable cause beyond the 16 control and without the fault of Contractor; provided, however, that Contractor shall not suspend or terminate the performance of 17 its services hereunder until receipt of written approval by County, and such termination or suspension shall be in accordance with 18 instructions and procedures as set forth in such notice of approval . 19 27 . WAIVER OF PERFORMANCE 20 No waiver by County at any time of any of the provisions 21 contained in this Contract shall be deemed or construed as a waiver at any time thereafter of the same, or of any other provision 22 contained herein, or of the strict and timely performance of such provisions . 23 28 . SEVERABILITY 24 The invalidity of any provision contained in this Contract as 25 determined by a court of competent jurisdiction shall in no way affect the validity of any other provision herein. 26 29 . EQUIPMENT PROVIDED BY COUNTY 27 A. County hereby leases N/A fb 28 9 1 to Contractor for the term of this Contract, unless sooner terminated as provided in Paragraph 6 herein. Said equipment 2 shall be used and operated solely in conjunction with the services to be performed by Contractor as provided in 3 Paragraph 3 herein. 4 B . Contractor shall be responsible for and shall pay all charges for the operation, maintenance and repair of said 5 equipment and shall make any and all repairs and supply any and all parts and accessories, and otherwise maintain and 6 operate said equipment in proper condition and good working order. At the termination of the Contract, said equipment a 7 whenl be ived b d Contrractor, orreasonable wearooandotearlaln one s when received y 8 excepted. 9 C. Contractor shall be liable to County for any and all damage or depreciation caused by accident, negligence, fire, 10 the elements or other casualty, or by failure or neglect to care for or make repairs to said equipment as may be required 11 or needed. 12 D. All equipment provided by County as described in Paragraph 29-A of this Contract, shall remain County property. 13 Contractor shall maintain an inventory of all such equipment . Final disposition of such equipment shall be in accordance 14 with instructions from County. 15 30 . ENTIRE CONTRACT 16 A. Final Expression of Understanding 17 This Contract is intended by the parties hereto as the final expression of their understanding with respect to the 18 subject matter hereof and as a complete and exclusive statement of the provisions contained in this Contract, and it 19 supersedes and replaces any and all prior and contemporaneous agreements and understandings, oral or written, in connection 20 therewith. This Contract may be modified or changed only upon the written consent of the parties hereto. 21 / 22 / 23 / 24 / 25 / 26 / 27 28 41) 10 1 B . Incorporated Matters 2 Contractor expressly represents that all documents incorporated by reference herein, and all matters within such 3 documents, have been reviewed and are understood by Contractor. 4 COUNTY OF RIVERSIDE 5 By: 6 ATTEST: Chair, Board of Supervisors 7 GERALD A. MALONEY Clerk of the Board 8 By: 9 Deputy 10 (Seal) 11 City of San Jacinto 12 <c' -r- By: (1-6 13 Date : Title: / City Manager 14 • 15 . ATTEST: City Clerk 16 17 - 18 19 20 21 22 23 24 25 26 27 ID#F:\c\mv\ooaagmt.fds 0501954 III 28 11 EXHIBIT B COMPLIANCE ASSURANCES • Contractor shall comply with all federal, state and local laws, resolutions, and regulations pertinent to Contractor' s operation and the services to be performed hereunder, and shall keep in effect any and all required licenses, permits, notices and certificates . Contractor shall further comply with all laws applicable to wages and hours of employment, occupational and fire safety, health and sanitation. In signing this Exhibit, Contractor commits to also be in compliance with the following requirements : A. Contract Work Hours and Safety Act Contractor Work Hours and Safety Act (40 USC 327-330 ; 29 CFR, Part 5) ; B. Civil Rights Act of 1964 (Assurance of Compliance with the Department of Health, Education, and Welfare Regulations Under Title VI) Contractor hereby agrees that it shall comply with Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and all requirements imposed by or pursuant to the Regulations of the Department of Health, Education, and Welfare (45 CFR, Part 80) ; issued pursuant to th Title, to the end that, in accordance with Title VI of that Act a the Regulations, no person in the United States shall, on the groun of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which Contractor receives financial assistance from County of Riverside, herein called "county" , a recipient of financial assistance from the State of California Department of Aging, herein called "State" ; and hereby gives assurance that it will immediately take any measures necessary to effectuate this assurance of compliance . If any real property or structure thereon is provided or improved with the aid of financial assistance extended to Contractor by County, this assurance shall obligate Contractor, or in the case of any transfer of such property, any transferee, for the period during which the real property or structure is used for a purpose for which the financial assistance is extended or for another purpose involving the provision of similar services or benefits . If any personal property is so provided, this assurance shall obligate Contractor for the period during which it retains ownership or possession of the property. In all other cases , this assurance shall obligate Contractor for the period during which the financial assistance is extended to it by County. This assurance is given in consideration of and for the purpose of obtaining any and all grants, loans, contracts, property, discou or other financial assistance extended after the date hereof Contractor by County, including installment payments after such date - 1 - EXHIBIT B F. Fair Employment Practices Addendum • Contractor shall not discriminate against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex or age* . Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated, during employment without regard to their race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex or age. Such action shall include, but not be limited to the following: Employment ungrading, demotion or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Contractor shall post in a conspicuous place, available to employees and applicants for employment, notices to be provided by County setting forth the provisions of this Fair Employment Practices section. Contractor shall permit access to its records of employment, employment advertisements, application forms, and other pertinent data and records by County for the purpose of investigation to ascertain compliance with the Fair Employment Practices of this agreement . Remedies for Willful Violation: 1 . County may determine a willful violation of the Fair 410 Employment Practices provision to have occurred upon receipt of a final judgment having this effect from a court in an action to which Contractor was a party, or upon receipt of a written notice from the California Fair Employment and Housing Commission that it has investigated and determined that - Contractor has violated the California Fair Employment and Housing Act, and has issued an order, under California Government Code Section 12970, which has become final, or obtained an injunction under California Government Code Section 12973 . 2 . For willful violation of this Fair Employment Practices provision, County shall have the right to terminate this Contract either in whole or in part, and any loss or damage sustained by County in securing the foods or services hereunder shall be borne and paid for by Contractor and by its surety under the performance bond, if any, and County may deduct from any monies due or that thereafter may become due to Contractor the difference between the amount named in the agreement and the actual cost thereof to County. *"It is unlawful employment practice for an employer to refuse to hire or employ, or to discharge, dismiss, reduce, suspend, or demote any individual over the age of 40 on the ground of age, except in cases where the law compels or provides for such action. . . " • (California Government Code Section 12941) . - 3 - EXHIBIT A-1 PURPOSE AND SCOPE OF SERVICES SPECIFIC SERVICE CONTRACT REQUIREMENTS • I. PROGRAM SPECIFICATIONS A. Program #13 - Information and Assistance Definition - A service for older individuals that: (a) provides the individuals with current information on opportunities and services available to the individuals within their communities, including information relating to assistive technology; (b) assesses the problems and capacities of the individuals; (c) links the individuals to the opportunities and services that are available; (d) to the maximum extent practicable, ensures that the individuals receive the services needed by the individuals, and are aware of the opportunities available to the individuals, by establishing adequate follow-up procedures. B. Unit of Service #11: Follow-up To determine the outcome of a referral by contacting the client and/or the organization to which he/she was referred. 1. Unit Measurement: 1 Contact 2 . Units of Service/Clients Served: a. Units of Service to be Provided Under Contract: 104 b. Unit Rate: $18 . 00 c. Number of New Clients to be Served: 104 d. Number of New Minorities to be Served: 10 e. Number of Clients in Target Groups: 78 C. Unit of Service #16: Information To give information about resources, programs, and services. (Does not attempt to facilitate appointments or other arrangements between the client and service provider. ) 1. Unit Measurement: 1 Contact - 1 EXHIBIT A-i 2 . Units of Service/Clients Served: • a. Units of Service to be Provided Under Contract: 174 b. Unit Rate: $18 . 00 c. Number of New Clients to be Served: 174 d. Number of New Minorities to be Served: 17 e. Number of Clients in Target Groups: 131 D. Unit of Service #23 : Referral To screen inquirers to identify needs and appropriate resources, indicating organizations capable of meeting those needs; to help callers for whom services are unavailable by locating alternative resources, and, if necessary, to actively participate in linking the inquirer to needed services. 1 . Unit Measurement: 1 Contact 2 . Units of Service/Clients Served: a. Units of Service to be Provided Under Contract: 69• b. Unit Rate: $18 . 00 c. Number of New Clients to be Served: 69 d. Number of New Minorities to be Served: 7 e. Number of Clients in Target Groups: 52 II . INTAKE/SCREEN FORMS Contractor must use the "New Senior Intake Form", Exhibit C-4, for each new person served, and take appropriate measures to ensure their confidentiality. III . STAFFING PLAN Attach to this Scope of Service an organization chart and job descriptions for key paid and volunteer staff. Describe how non- English speaking clients will be served and what training will be available to staff. - 2 - EXHIBIT A-1 IV. PLAN OF ACTION Briefly answer the following questions about the program/services • to be provided under this contract. If you use additional pages, please repeat the question(s) with your answers. A. Describe the day-to-day activities you will undertake to provide this service, i.e., how you will reach out to specific neighborhoods. how you will handle referrals, record keeping, etc." CONTACT MOBILE HOME AND SENIOR HOUSING COMPLEX MANAGERS ALL PERSONS THAT HAVE DIRECT CONTACT WITH THE FRAIL ELDERLY. PROVIDE INFORMATION, ASSISTANCE AND ENCOURAGEMENT ABOUT EXISTING SERVICES AND BENEFITS. HELP SOLVE PROBLEMS IN EVERYDAY LIVING AND/OR CRISIS. B. Hours/days of operation:TWO (2) HRS. TWICE (2) A WEEK C. Describe the geographic area your program will serve: SAN JACINTO, NORTH BOUNDARY OF HEMET AND SAN JACINTO. D. Describe how you will find and serve, of involve members of target population groups: CONTACT MOBIL HOME AND APARTMENT COMPLEX MANAGERS. • WORD OF MOUTH AMONG THE SAN JANCINTO HISPANIC RESIDENTS. E. Describe how you will coordinate your program with other senior services providers in your community, i.e., transportation, housing, health providers, churches, civic. HEMET PRIME OF LIFE REFERRAL SERVICE. SAN JACINTO SENIOR SAY CARE CENTER. IN-HOME CARE SERVICE AND DOMESTICE HELP. DEPARTMENT OF SENIOR SOCIAL SERVICES. SHOPPERS EXPRESS AND DIAL A RIDE. -3 • EXHIBIT A-1 F. Include other pertinent\unique information about your program: all WE PROVIDE INCOME AND STATE TAX ASSISTANCE AND FILL OUT COMPLETE TAX FORMS FOR THE ELDERLY. Ili I I 1 I t 1 .7 T - EXHIBIT A-2 PURPOSE AND SCOPE OF SERVICES SPECIFIC SERVICE CONTRACT REQUIREMENTS • I . PROGRAM SPECIFICATIONS A. Program #14 - Outreach Definition - Interventions initiated by an agency or organization for the purpose of identifying potential clients and encouraging their use of existing services and benefits. B. Unit of Service #19 : Outreach To provide information about and referral to existing services and benefits to individuals. Primary outreach activity will be on a one-to-one basis, except when specifically targeted group presentations are deemed more appropriate for a particular outreach need. In such cases, the service provider shall assure that all participants will be counted in this Unit. 1. Unit Measurement: 1 Contact 2 . Units of Service/Clients Served: a. Units of Service to be Provided Under Contract: 23 411 b. Unit Rate: $18 . 00 c. Number of New Clients to be Served: 23 d. Number of New Minorities to be Served: 4 e. Number of Clients in Target Groups: 17 II. INTAKE/SCREEN FORMS Contractor must use the "New Senior Intake Form", Exhibit C-4, for each new person served, and take appropriate measures to ensure their confidentiality. III . STAFFING PLAN Attach to this Scope of Service an organization chart and job descriptions for key paid and volunteer staff. Describe how non- English speaking clients will be served and what training will be available to staff. • - 1 - EXHIBIT A-2 III. STAFFING PLAN Attach. as Exhibit E, an organization chart and Job descriptions for key paid and volunteer staff. Describe how non-English speaking clients will be served and what training will be available to staff. Outreach worker is Bi-Lingual. Orientation on resources available Orientation on keeping records In field training on interviewing IV. PLAN OF ACTION Briefly answer the foiling questions about the program/services to be provided under this Contract. If you usse additional pages, please repeat the question(s) with your answers. A. Describe the day-to-day activities you will undertake to proved this service. i.e., how you will reach out to specific neighborhoods. how you will handle referrals, record keeping, etc." CONTACT MOBILE HOME AND SENIOR HOUSING COMPLEX MANAGERS ALL PERSONS HTAT HAVE DIRECT CONTACT WITH THE FRAIL ELDERLY. PROVIDE INFORMATION, ASSISTANCE AND ENCOURAGEMENT ABOUT EXISTING SERVICES AND BENEFITS. 111, HELP SOLVE PROBLEMS IN EVERYDAY LIVING AND/OR CRISIS. B. Hours/days of operation: TWO (2) HOURS, TWICE A WEEK. C. Describe the geographic area your program will serve: SAN JACINTO. NORTH BOUNDARY OF HEMET AND SAN JACINTO. -17- • EXHIBIT A-2 D. Describe how ou will find and serve, or involve ■embers of target population groups: CONTACT MOBIL HOME AND APARTMENT COMPLEX MANAGERS. WORD OF MOUTH AMONG THE SAN JACINTO HISPANIC RESIDENTS. E. Describe how you will coordinate your program with other senior services providers in your community, i.e., transportation. housing, health providers, churches, civic groups. etc.: HEMET PRIME OF LIFE REFERRAL SERVICE. SAN JACINTO SENIOR DAY CARE CENTER. IN-HOME CARE SERVICE AND DOMESTICE HELP. DEPARTMENT OF SENIOR SOCIAL SERVICES. SHOPPERS EXPRESS AND DIAL A RIDE. F. Include other pertinent\unique information about your program: WE PROVIDE INCOME AND STATE TAX ASSISTANCE AND FILL OUT i COMPLETE 'fAX FORMS FOR THE ELDERLY. -18 - 4110 • • • • 410 EXHIBIT A STAFFING PLAN ( 100% City ) 1LYLE ALLBERT_-_. CITY MANAGER (In-Kind-Match 1 ADMINISTRATOR TO 1% COMMUNITY CENTER Ofelia Segala Community Center ( 60% Title 111-B ) Co-ordinator ( 50% City Funded ) Outreach Co-Ordinator ' I I I Title V I ( 100% Title V (100% ) I Outreach Community Center i Volunteers f Total Workers I i 75 % Title 111-B 25 % Surplus Food Distribution) EXHIBIT C 411 C-1 PROGRAM BUDGET/BUDGET JUSTIFICATION C-2 MONTHLY REQUEST FOR REIMBURSEMENT C-3 MONTHLY SUPPORTIVE SERVICES REPORT C-4 NEW SENIOR INTAKE FORM C-5 QUARTERLY EXPENDITURE REPORT C-6 ANNUAL CLOSE-OUT REPORT (IF APPLICABLE) PROGRAM BUDGET 1996-97 CONTRACTOR: City of San Jacinto PROVIDER #: 0532 PROGRAM(S) : Information & Assistance, Outreach FOR PERIOD: July 1 , 1996 - June 30 1997 ACTIVITY 1. Information • COST CATEGORIES AND CASH IN-KIND OTHER CONTRACT TOTAL LINE ITEMS MATCH MATCH INCOME FUNDS COSTS 1. Personnel 1,904 3,095 4,999 2. Travel 3. Equipment 30 30 4. Other 688 688 TOTAL 2,592 3 , 125 5,717 ACTIVITY 2. Referral COST CATEGORIES AND CASH IN-KIND OTHER CONTRACT TOTAL LINE ITEMS MATCH MATCH INCOME FUNDS COSTS 1. Personnel 1,904 1,056 3,qan 2. Travel 3. Equipment 90 90., 4. Other 688 ' 104 792 TOTAL 2,592 1 , 250 3,842 ACTIVITY 3. Follow-up 40 COST CATEGORIES AND CASH IN-RIND OTHER CONTRACT TOTAL LINE ITEMS MATCH MATCH INCOME FUNDS COSTS 1. Personnel 1,904 1,84, 3,747 2. Travel 31 31 3. Equipment 4. Other 688 688 TOTAL 2,592 1 , 874 4,466 ACTIVITY 4. Outreach COST CATEGORIES AND CASH IN-KIND OTHER CONTRACT TOTAL . LINE ITEMS MATCH MATCH INCOME FUNDS COSTS 1. Personnel 1,904 175 2,079 2. Travel 212 212 3. Equipment 23 23 4. Other C88 688 TOTAL 2,592 410 3,002 S BUDGET JUSTIFICATION CONTRACTOR: 1996-97 City of San Jacinto PROGRAM: Information & Assistance ACTIVITY : Information , Refer Follow-up *CASH *IN-RIND *OTHER CONTRACT MATCH MATCH INCOME FUNDS TOTAL PERSONNEL SALARY $5,522 $5,522 WORKMEN 'S COMP. 20 20 MEDICARE TAX _ 80 80 LIFE INSURANCE :372 372 VOLUNTEER SERVICE 1143 HRS. @S5. HR. $5,712 5,712 TRAVEL 119.2 MI . @ 26(4 MI . 31 31 EQUIPMENT COMPUTER MAINTENECE 120 120 • OTHER TELEPHONE 264 264 UTILITIES 90J 900 RENT 450 450 OFFICE SUPPLIES 450 450 POSTAGE 104 104 TOTAL $7,776 6 , 249 14,025 *DESCRIBE SOURCES : Cash Match Amt. $ Amt. $ In-Rind Match CITY OF SAN JACINTO Amt. $ 7,77E Amt. $ Page 2 411111 = t L BUDGET JUSTIFICATION CONTRACTOR: City of San Jacinto 1996-97 PROGRAM: Outreach ACTIVITY : Outreach *CASH *IN-RIND *OTHER CONTRACT MATCH MATCH INCOME. FUNDS TOTAL PERSONNEL SALARY $175. $175. VOLUNTEER HRS. 381 HRS. @ $%. HR. $1904 1,904 TRAVEL 816MI. @.26 MI . 212 g 2 EQUIPMENT • COMPUTER MAINTENANCE 23 23 OTHER TELEPHONE 88 88 UTILITIES 300 300 RENT 150 150 OFFICE SUPPLIES 150 150 TOTAL 2,592 410 3,002 *DESCRIBE SOURCES : Cash Match Amt• $ Amt. $ In-Rind Match CITY OF SAN JACINTO Amt. $ 2 ,�92 Amt. $ Page 2 ct 1 RIVERSIDE CO 0 REQUEST FO OFFICE ON AGING • R URS UNrilkE ENT CONTRACTOR: REPORT MONTH ADDRESS: . . :, . . :. C....... .. D ::.. .. .... : ..... ' ..;:: G:' H TOTAL UNITS FUNDS FUNDS :'..:::..:,:.. . >...,...iit :. ;..•,fil ; <>:. v<: : .. .. ...:}.:i:};;.i�'.•i:?::•:^ .: is is jj . v ..:'. .....::.::.,. :.::. .::..:::.. :.::., . :: XTD . :.;:..:.}:.::: ,.:...::.AVALL...::r.n..w. ::...<: ACTIVITY...,:. .. : . : NTRACT ;..::.. ; iQNTH :::RATE � T IxS....MQ;.::>< :::::::;: 1 • $ $ - $ $ , $ V $ • $ $ $ $ $ $ $ S $ $ $ $ X TOTALS $ $ $ $ Authorized Signature Telephone 43 Date Off.iceon Aginq. Use Office on Aging Use OBJECT PROG SRVCS LOC AMOUNT Pr•o•gram Sped a::?.st 3. .722]5.r..... AGRELS :WITH CUA 1,.8 3T72215... ...:. .. CORRECTED.. EM ( 3�72215. ...... >.: 3-722a CLE D L135: } s: Date• B 3�72215 •:�,::•:4:•:.,•:n.h...:.i':.:P:\?:4'.:i;?::>.:::'i�yti::\i::'{: ''.'..::y y\,!`Ci:{�}�+i:n�+t•:?' i':li::i}:i:{v..?ni<`n:J:•.> 2:5 p •.., 'CSi•:.' *Over for. Aging Community Service Area (ACSA). definitions. . Exhibit C:-3 RIVERSIDE COUNTY OFFICE ON AGING MONTHLY SUPPORTIVE SERVICES REPORT (TITLE III B, D, AND F) IIIPART A. CRITICAL IDENTIFICATION DATA 1. Type of report (check one) 2. Area Agency Addition 0 Correction 0 PSA number 3. Service provider name 4. Service provider # 5. Program name 6. Program 7. Month/Year _ _ number_ _ of report m0 yr PART B. NEW SENIORS SERVED 8. Total number of NEW seniors served this month 9. Total number of NEW seniors served this month that are Male Female 10. Total number of NEW seniors served this month age 60-64 75-84 65-74 85+ 11. Number of NEW low income seniors (poverty) 12. Number of NEW low income minority seniors (poverty) 13. Number of NEW seniors living alone 1110 14. Number of NEW seniors living in rural area 15. Number of NEW seniors functionally impaired 16. Number of NEW seniors at nutrition risk 17. Number of NEW American Indian/Alaskan Native seniors 18. Number of NEW Asian/Pacific Islander seniors 19. Number of NEW Black Seniors 20. Number of NEW Hispanic seniors 21. Number of NEW non-minority seniors 22. Dollar amount of senior contributions this month .00 PART C. UNIT OF SERVICE INFORMATION 23. UNIT NAME UNIT NUMBER NUMBER OF UNITS PROVIDED Riverside County Office On Aging Quarterly Matching Report 411 CONTRACTOR: ADDRESS: Funded Program: Funded Service: Reporting Quarter: Matching (A) In-Kind (B) Cash (C) Income (D) Total 411 I certify that the above matching reported represents the amount our organization contributed to the support of the program during the reporting period. I also certify that details substantiating these amounts are available in conformance with the terms of the contact. Signature Title Date Note: Please send Attention: Hilary Clarke, Riverside County Office on Aging, 6296 Rivercrest Drive, #K, Riverside, CA 92507-0738 OoA Use Program Code Service Code Fiscal Office EXHIBIT C-5 • COUNTY OF RIVERSIDE OFFICE ON AGING CONTRACTOR CLOSE-OUT REPORT GRANT PERIOD : THROUGH CONTRACTOR : ADDRESS Program In-Kind Cash Federal TOTAL Income Match Match Funds COSTS t.. (A) (B) (C) (D) (E) ESQ>> _... ....._.. .._._. ..w......<... ill 1.) Personnel • 2.) Travel 3.) Equipment 4.) Other 5.) ACTIVITY TOTAL • I hereby certify to the best of my knowledge and belief that the attached financial closeout report is accurate, correct and discloses the financial results of each activity funded by this Contractor with Older American Act Act Title III funds. AUTHORIZED SIGNATURE DATE TITLE • EXHIBIT D UNDERSTANDING OF CONTRACT PROJECT DIRECTOR STATEMENT 411 )'' As the designated Project Directo , , + lministering the Information & As ' ,, ) , program ( np ,11-1 'y • t L.' h ) , activity ( Information, Referral L;�,I t,-�: I have read the contents of this ( .atand the requirements herein. Name Please Print Signature Title City of San .lanintn Contracting Agency Date 411 I 1 B . Incorporated Matters 40 2 Contractor expressly represents that all documents incorporated by reference herein, and all matters within such 3 documents, have been reviewed and are understood by Contractor. 4 COUNTY OF RIVERSIDE 5 By: 6 ATTEST: Chair, Board of Supervisors 7 GERALD A. MALONEY Clerk of the Board 8 By: 9 Deputy 10 (Seal) 11 City of San Jacinto 12 By: 13 Date: Title : 14 0 15 ATTEST: City Clerk 16 17 18 19 20 21 22 23 24 25 26 27 ID#F:\c\mv\ooaagmt.fds 0501954 • 28 11 1 B . Incorporated Matters 2 Contractor expressly represents that all documents 410 incorporated by reference herein, and all matters within such 3 documents, have been reviewed and are understood by Contractor. 4 COUNTY OF RIVERSIDE 5 By: 6 ATTEST : Chair, Board of Supervisors 7 GERALD A. MALONEY Clerk of the Board 8 By: 9 Deputy 10 (Seal) 11 City of San Jacinto 12 By: 13 Date : Title: 14 • 15 ATTEST: 16 City Clerk 17 18 19 20 21 22 23 24 25 26 27 ID#F:\c\mV\ooaagmt.fds 410 0501954 28 11 EXHIBIT D UNDERSTANDING OF CONTRACT 411 PROJECT DIRECTOR STATEMENT As the designated Project Director responsible for administering the program ( Information & Assistance , Outreach ) , activity ( Information, Referral, Follow-up, Outreach ) , I have read the contents of this Contract and understand the requirements herein. Name Please Print Signature Title ri fiy of San ,7ari nfn Contracting Agency Date AGENDA ITEM NO.• 7/ CITY OF SAN JACINTO STAFF REPORT DATE: September 3, 1996 TO: Honorable Mayor and Members of the City Council via Dennis Halloway, City Manager FROM: Nathaniel Holmes Ill, Chief of Police SUBJECT: Shopping Cart Ordinance RECOMMENDATION: Direct Staff to draft a City ordinance that reflects the law as stated in AB 317. FISCAL ANALYSIS: Undetermined at this time. BACKGROUND: Staff was directed to review possible courses of action available that would mitigate the abandoned shopping cart problem in the City. • Ordinances from several other cities; Palm Springs, Mountain View, Covina, and Oxnard on the same subject were reviewed. Copies of these ordinances are provided for additional information. On July 25, 1996, Governor Wilson signed AB 317 which declares shopping cart retrieval "...in need of uniform statewide regulation and constitutes a matter of statewide concern that shall be governed solely by this section." A copy of that bill is also attached and basically precludes any city from taking independent action regarding the retrieval of shopping carts. This bill takes effect January 1, 1997. The League of California Cities summarized the bill: "The Governor signed AB 317, which makes retrieval of shopping carts in local neighborhoods a matter of state concern, over the strong objections of the League and many individual cities. (It) will blatantly eviscerate local control in favor of a single special interest, the California Grocers Association. AB 317 was a flagrant example of special interest lobbying at work and is state meddling at its worst." The highlights of the bill are: 1. An abandoned cart may be impounded by the City if: a. The cart is located outside the premises or parking area of a retail establishment. b. The cart is not retrieved within three business days from the date the owner receives notice from the City of the cart's discovery and location. c. The City is authorized to recover its actual costs for providing this • service. d. The City may fine the owner of the cart an amount not to exceed $50 for each occurrence in excess of three during a specified six month period. An occurrence includes all shopping carts impounded in accordance with this section in a one day period. STAFF APPROVALS: CITY CLERK'S OFFICE USE ONLY City Manager City Attorney -ApprovedOther Finance Director Defied COntinUed Date - Tabled - Amended !OI Intormational Withdrawn • STAFF REPORT TO: Honorable Mayor & Councilmembers FROM: Jolene Shaw, Executive Secretary via: Dennis Halloway, City Manager DATE: September 3, 1996 SUBJECT: AEROSPACE/RUSS/AN DELEGATION VISIT TO SAN JACINTO VALLEY OCTOBER 20, 1996 BACKGROUND: • As you may recall, Priscilla Pastor, who is associated with the Sister Association, attended a Council meeting several mo City s Russian delegation's visit to the San Jacinto Valley in la eo Octob r to the called recently and is inquiring about the City's e • She on in the reception/luncheon to be held on Sunday, October 20 - from noon on tomid- day. She said she has spoken with Hemet City Manager Rod Watkins an is supportive of sending someone from Hemet to represent their c_itY d he Staff needs direction as to what commitment San Jacinto can make preparation for this visit - such as representatives attending the rece ti in cleaning of landing sight, and visit to Hofmann Park. p on, Priscilla plans on attending the September 3 Council meeting. Approved Other Denied Continued Tabled Date Amended y� Intormational Withdrawn , v t •w r . 1111 to OCTOBER 20 1119 71 2; :+ :3 26 27 :7 :9 Ng THURSDAY, OCT. 17 29175 FRIDAY, OCT. 18 292174 I SATURDAY, OCT. 19 29173 7 7 7 7:15 7:15 7:15 7:30 7:30 7.30 it 7:45 7:45 17:45 8 8 8 flE 8:15 8:15 8:15 9:30 8:30 8:30 8:45 8:45 8:45 9 9 McDonnell Dou•las and/or 9 Free day for tourism or 9:15 9:15 NorthuD Grumman and/or 9:15 activities to be arran•ed 9:30 9:30 9:30 ill 9:45 9:45 Lockheed Martin 9:45 - - 10 10 10 10:15 10:15 10:15 - 10:30 10:30 10:30 10:45 10:45 10:45 11 11 11 11:15 11:15 11:15 11:30 11:30 11:30 11:45 11:45 11:45 12 12 12 12:15 12:15 12:15 - 12:30 12:30 12:30 12:45 12:45 12:45 1 1 1 1:15 1:15 1:15 1:30 1:30 1:30 1:45 1:45 1:45 2 2 2 2:15 2:15 2:15 2:30 2:30 81 2:30 2:45 2:45 2:45 3 IEIMIMMIIIIIMIMIMIMIII 91 3:15 3:15 IMMIIIIIIL 3:30 3:30 3:30 3:45 3:45 4 4 4VI . 4:15 4:15 4:3G 4:30 4.30 NI 4:45 4.45 Wil 5 5 IMIIIMIIIM V 5:15 5:15 1E1111111W 5:30 5:30 5:30 WI 5:45 5:45 SUNDAY, OCT. 20 294l72 III 6 6 • - • - 6:15 6:30 r Priscilla Past. 6:45 6:30 ,\09-927-2310 rimiiimmimmiiiiti 7:15 Lv AA #333 NWA • 7:15 • 11 730 130 , rISC-i/7 7:45 7:45 8 8 — 8:15 8:15 8 30 8:30 9:45 8:45 r..a., 9 :10 Ar LA Sheraton Gateway HI, 199i '.0:3F7 '995 , M r N - 2 3 + j e 3 v 17 12 13 + 15151 ,317:1 OCTOBER 21 :7 2: 2 27 31 :S :5 from :l 23 29 30 7 MONDAY, OCT. 21 295171 I TUESDAY. OCT. 22 296f70 I WEDNESDAY, OCT.23 297169 laz 7 7 7 7:15 7:15 7:15 7:30 NASA Hd. 7:30 7:30 7:45 Mark Kilkenny 7:45 7:45 8 202-358-4596 8 8 8:15 Dryden 8:15 8:15 8:30 Edwards 8:30 8:30 8:45 Palmdale 8:45 9 8:c5 9 9 9:15 9:15 9:15 9:30 9:30 SAE/AIAA 9:30 SAE/AIAA 9:45 9:45 • 10 9:45 10 WAC 10 WAC - 10:15 10:15 10:30 10:15 10:30 10:30 10:45 10:45 10:45 -. 11 11 11 11:15 11:15 11:30 11:15 -. 11:30 11:30 -. 11:45 11:45 12 11:45 -. 12 12 -. 12:15 12:15 12:30 12:15 12:30 12:30 12:45 12:45 12:45 41v1 1 1 SAE Standards 1.15 1:15 1:15 Antenor Willems ._• 1:30 1:30 1:30 412-776-4841 1:45 1:45 1:45 - 2 2 2:15 2 2:15 2:15 2:30 2:30 2:30 2:45 2:45 3 2:45 3 3 3:15 3:15 3:30 3:15 3:30 3:45 3:30 3:45 3:45 4 4 4 4:15 4:15 4.15 4:30 4:30 430 4.45 4:45 d:45 __ 5 5 5:15 5 5:15 5:15 5:30 5:30 5:45 5:30 5:45 5:45 - 6 6 ▪ 6:15 6 6:15 - 6:30 6:15 6:30 - 6:45 6:30 6:45 6:45 - 7 7 7 _ 7:15 7:15 7:15 Ilk 7:30 7:30 7:30 7:45 7:45 _ 87:a5 8 8 -_. 8:15 8:15 _ 8:30 a:,s 8:30 30 -_ 8:45 8:45 8:45 d:a5 I 1 S. } 'II , ' to OCTOBER 27 J + 3 5 7 i IO 11 I? IJ ti IS 17 I! If 20 2I 22 : 23 29 23 27 29 29 : THURSDAY, OCT. 24 298168 FRIDAY, OCT. 25 299!67 SATURDAY, OCT. 26 30010 I 7 United Nations Dav 7 7 USN San Diego 7:15 7:15 7:15 7:30 7:30 7:30 3 Lt . David Cassidy 7:45 SAE Angela Rush 7:4 5 7:45 808-471-9220 9 8 412-776-4841_ 8 8 8:15 8:15 8:15 8:30 8:30 8:30 8:45 8:45 8:45 I 9 9 McDonnell Douglas and/or 9 9:15 9:15 Northrup Grumman and/or 9:15 I 9:30 9:30 9:45 9:45 Lockheed Martin 9:45 10 10 10 10:15 10:15 10:15 } 10:30 Bratukhin 10:30 10:30 10:45 Tetyukhin 10:45 10:45 ' 11 Dondukov " 11 11 11:15 Novozhilov 11:15 11:15 11:30 11:30 11:30 11:45 11:45 11:45 I 12 12 12 12:15 12:15 12:15 I 12:30 12:30 12:30 12:45 12:45 12:45 I 1 Bratukhin 1 1 1:15 Dondukov 1:15 1:15 4111 ' 1:30 0gorodnikov 1:30 1:30 1:45 1:45 t:45 2 2 2 2:15 2:15 2:15 I 2:30 2:30 2:30 2:45 2:45 3 3 2.45 3:15 3:15 3:15 I 3:30 Mukhin 3:30 3:30 3:45 Tetyukhin 3:45 3:45 4 Novozhilov 4 4 4:15 Chernyshev , 4:15 4:15 I 4:30 4:30 4:30 4:45 4:45 4:45 5 5 5 5:15 5:15 5:305:15 I 5:30 5:30 5:45 5:45 SUNDAY, OCT. 27 301165 6 6 Daylight Saving Time enas 0:15 6:15 8:25 #932 NWA Lv LA I 6:30 6:30 6:45 6:45 3:4 7 Ar AA I 7 7 7:15 7:15 I 7:30 7:30 7:45 7:45III I 8 8 8:15 8:15 I 8:30 8:30 3:45 8:45 „• , I AGENDA NO.• STAFF REPORT DATE: September 3. 1996 TO: Honorable Mayor and City Council FROM: Pamela L. Lee, City Clerk SUBJECT: League of California Cities - Voting Delegate & Alternate RECOMMENDATION: Select a member of the Council to act as the voting delegate at the Leagues Annual Conference. and a member to act as the alternate. BACKGROUND: Attached is a notice from the League of California Cities, requesting that our City select representation for voting purposes at the Business Meeting of the Annual Conference on October 15, 1996, in Anaheim. This selection must be made • Gad the League notified no later than September 27, 1996. r+ proved Other Denied Continued Date • Tabled Amended Vote — Informational Withdrawn CITY: • LEAGUE OF CALIFORNIA CITIES 1996 ANNUAL CONFERENCE VOTING DELEGATE FORM 1. VOTING DELEGATE: (NAME) (TITLE) a• 2. VOTING ALTERNATE: (NAME) • (TITLE) ATTEST: (NAME) (TITLE Please Return To: League of California Cities Attn: Lorraine Okabe 1400 K Street Sacramento, CA 95814 FAX: 916/658-8240 • Not Later Than Friday, September 27. 1996 to L:\policy\acres\votedel.ltr 11■-r M■•E ;��; League of California Cities • Imumw 1400 K STREET• SACRAMENTO, CA 95814 • (9161 658-8200 California Cities Work Together July 1, 1996 To: The Honorable Mayor and City Council From: Sedalia Sanders, League President, Mayor, El Centro Re: Designation of Voting Delegate for League Annual Conference This year's League Annual Conference is scheduled for Sunday, October 13 through Tuesday, October 15, 1996 in Anaheim. One very important aspect of the Annual Conference is the Annual Business Meeting when the membership takes action on conference resolutions. Annual Conference resolutions guide cities and the League in our efforts to improve the quality, responsiveness and vitality of local government in California. It is important that all cities be represented at the Business Meeting on Tuesday, October 15, at 9:30 a.m. at the Anaheim Convention Center. iTo expedite the conduct of business at this important policy-making meeting, each city council should designate a voting representative and an alternate who will be present at the Business Meeting. League bylaws provide that each city is entitled to one vote in matters affecting municipal or League policy. A voting card will be given to the city official designated by the city council on the enclosed "Voting Delegate Form." If the mayor or a member of the city council is in attendance at the Conference, it is expected that one of these officials will be designated as the voting delegate. However, if the city council will not have a registered delegate at the Conference but will be represented by other city officials, one of these officials should be designated the voting delegate or alternate. Please complete and return the enclosed "Voting Delegate Form" to the Sacramento office of the League at the earliest possible time (not later than Friday, September 27, 1996), so that proper records may be established for the Conference. The voting delegate may pick up the city's voting card at the designated Voting Card Table located in the League Registration Area. The voting procedures to be followed at this Conference are printed on the reverse side of this memo. Your help in returning the attached "Voting Delegate Form" as soon as possible is appreciated. If you have any questions, please call Lorraine Okabe at (916) 658-8236. s • League of California Cities Annual Conference Voting Procedures 1. Each member city has a right to cast one vote on matters pertaining to League policy. 2. To cast the city's vote a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. 3. Prior to the Annual Conference,each city should designate a voting delegate and an alternate and return the Voting Delegate Form to the League for use by the Credentials Committee. 4. The voting delegate or alternate may pick up the city's voting card at the voting card desk in the conference registration area. 5. Free exchange of the voting card between the voting delegate and alternate is permitted. 6. If neither the voting delegate nor?!t ria z.is able to attend the Business Meeting,the voting delegate or alternate may pass the voting card to another official from the same city by appearing in person before a representative of the Credentials Committee to make the exchange. Prior to the Business Meeting, exchanges may be made at the"Voting Card"table in the League Registration Area. At the Business Meeting,exchanges may be made at the"Voting Card"table in the front of the meeting room. Exchanges may not be made while a roll call vote is in progress because the Credentials Committee will be conducting the roll call. • 7. Qualification of an initiative resolution is judged in part by the validity of signatures. Only the signatures of city officials,who,according to the records of the Credentials Committee,are authorized to use the city's voting card and who have left a sample of their signature on the Credentials Committee register will be approved. 8. In case of dispute,the Credentials Committee will determine the right of a city official to vote at the Business Meeting. G:\policy\acres\voteproc.doc •