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HomeMy WebLinkAboutAgenda - Agenda Packets - Regular Meeting 12/17/1996 Ak4;- , LT 41,1" •1 " 1*'r<i I l AGENDA © ion r6'i,ij ow. • SAN JACINTO CITY COUNCIL , /��.�� fe AND THE CITY COUNCIL SITTING AS • 6) A3k DT"�,' t. THE REDEVELOPMENT AGENCY AND C /,, INDUSTRIAL DEVELOPMENT AUTHORITY AND (i tit"' *�.� t- c'^ Ill THE SAN JACINTO FINANCING AUTHORITY C4r ,A,1,1 6J1 kI- _ DATE: December 17, 1996 / , (.. A C � )� {� '4 ,)* TIME: 6:00 P.M. �h`hV 1 PLACE: COMMUNITY CENTER Cl) '�� �N)A.R j��`� 625 SOUTH PICO �' ,- r / yP - SAN JACINTO, CALIFORNIA ,�rh, ,_ ' ✓ - y f �'a ' by :Lrit)� , •1 ,`,,k 1.0 CALL TO ORDER - i y Cc Roll Call , �" 2 `,, Prayer of Invocation - Pastor Buddy Ybarra i v �e Pledge of Allegiancel� 'L ll �� Jam 2.0 SPECIAL PRESENTATIONS ( 0, )die 11 l2.1 Employee Service Award - Ray Sanchez - 5 Years ( LDS �UJ ,�,A�/SI' III ✓ c,, ' To" Project - Tim Skrove, Metropolitan cc. . l � vv. 2.2 Inland Feeder t opolitan Water District �, j 3.0 PUBLIC COMMENTS 0 fviO. ' � , S �y 1/-i, bl.‘•Q Any persor may address the Council on any subject pertaining to City business not listed on the agenda during this portion of the meeting. A limitation of three (3) minutes 4 ., r]Ca�l lJ l.. Jl.l ,vl l.Uv� ••`•+'•••�v+ �!� Irk F.• r_.-_. s,• ng to address the Council. /�0 L Convene the Redevelopment Agency in joint session with the City Council for c ,�,A,0 consideration of the following item: i ��/,,.1. 4.0 REDEVELOPMENT AGENCY 4.1 Final Payment Authorization - San Jacinto Faire Improvements (Ranack Contractors, Inc.) Location: Superblock RECOMMENDATION: Authorize payment in an amount not to exceed $16,400.00. W 1 I I1`v� 5 III 1 ),d (t Adjourn the Redevelopment Agency and continue acting in the capacity of the City • Council for the remainder of the agenda. 5.0 CONSENT CALENDAR - CITY COUNCIL All matters listed under Consent Calendar are considered to be routine and will be enacted by one motion by the City Council in the form listed. There will be no separate discussion on these items prior to the motion unless members of the City Council, staff or the public requests specified items to be removed and/or discussed. Anyone wishing to discuss a Consent Calendar item should come forward upon invitation of the Mayor, state their name, address and the Consent Calendar item number. Speakers should limit comments to three (3) minutes. Warrant Register \ RECOMMENDATION: Approve warrant numbers 44712 through 44796, -• �` dated December 15, 1996, and Payroll check numbers 8522 through • 8598, dated December 6, 1996. \` l �„M 5.2 Claim - Meza, Ruben - File # JS 97-05-03 1 RECOMMENDATION: Reject the claim as presented as recommended by • the Claims Adjustor pursuant to Government Code Section 913. 5.3 Shopping Cart Recovery Ordinance RECOMMENDATION: Waive the reading in full and read by title only and adopt (Second reading) Ordinance No. 1027 related to the abandonment of shopping carts in the City. ORDINANCE NO. 1027 AN ORDINANCE OF THE CITY OF SAN JACINTO, CALIFORNIA MUNICIPALITY, CONCERNING THE REGULATION OF SHOPPING CARTS IN THE CITY AND PROVIDING PENALTIES FOR VIOLATION THEREOF 5.4 Election Ordinance RECOMMENDATION: Waive the reading in full and read by title only (Second Reading) and Adopt Ordinance No. 1028, establishing the General Municipal Election in the odd year. 2 • ORDINANCE NO. 1028 • AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, AMENDING THE TITLE 2 OF THE MUNICIPAL CODE AND ESTABLISHING GENERAL MUNICIPAL ELECTIONS IN THE ODD YEAR 5.5 Ordinance - Defensibility of Space and Structures RECOMMENDATION: Waive the reading in full and read by title only and adopt (Second Reading) Ordinance No. 1029, providing for defensibility of space and structures. ORDINANCE NO. 1029 AN ORDINANCE OF THE CITY OF SAN JACINTO, CALIFORNIA, ADOPTED PURSUANT TO THE STATE HEALTH AND SAFETY CODE, AMENDING THE LATEST ADOPTED EDITION OF THE UNIFORM BUILDING AND FIRE CODES TO REGULATE HAZARDOUS FIRE CONDITIONS IN THE VERY HIGH FIRE HAZARD SEVERITY ZONES DESIGNATED IN ACCORDANCE WITH ORDINANCE NO. 1005 OF THE CITY OF SAN JACINTO 5.6 Resolution - Acceptance of Donated Property RECOMMENDATION: Adopt Resolution No. 96-52, accepting podium • donated by OK Associates RESOLUTION NO. 96-52 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, ACCEPTING DONATED PROPERTY 5.7 Budget Amendment Resolution RECOMMENDATION: Adopt Resolution No. 96-53, amending budget #028-7100-410-4001 in the amount of $3,600.00 related tota,Sand Volleyball Court. \ RESOLUTION NO. 96-53 RESOLUTION OF THE CITY COUNCIL AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING JULY 1, 1996, AND ENDING JUNE 30, 1997 5.8 Budget Amendment Resolution RECOMMENDATION: Adopt Resolution No. 96-54, amending budget related to the Bicycle patrol grant. • 3 RESOLUTION NO. 96-54 • A RESOLUTION OF THE CITY COUNCIL AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING JULY 1, 1996 AND ENDING JUNE 30, 1997. 5.9 AQMD Funding of Bicycle Patrol RECOMMENDATION: Direct that AQMD funds be transferred to the General Fund and utilized to pay a portion of the salaries of Bicycle Patrol Officers.. 5.10 Bond Release - Tract 24140-2 Temporary Access Road (Country Meadows - FN Development) RECOMMENDATION: Release Bond No. 581 7153, and direct the City Clerk to notify the bonding Company of the action. 5.11 Surplus Property Resolution RECOMMENDATION: Adopt Resolution No. 96-55, declaring property as surplus and authorizing disposal. RESOLUTION NO. 96-55 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO • DECLARING CERTAIN PROPERTY AS SURPLUS AND AUTHORIZING DISPOSAL OF SAID PROPERTY 5.12 Solid Waste Contract Issues RECOMMENDATION: Direct staff to initiate revenue collection on all refuse-only accounts identified in the December 1995 utility account audit; and the monthly "base" refuse, "tipping fee" and "recycling" charges for residential and commercial refuse shall be consolidated into one flat rate for refuse customers will City water. The consolidated flat residential refuse and commercial rates shall be recalculated annually by September 30 after CPI and other pass-through costs are evaluated. i ‘ 5.13 Annexation 66 Fees RECOMMENDATION: Adopt a policy waiving the twenty (20%) percent Administrative Fee on Annexation 66 fees. 5.14 Budget Amendment - Katz vs. City of San Jacinto RECOMMENDATION: Adopt Resolution No. 96-56, amending the budget. 4 • RESOLUTION NO. 96-56 • A RESOLUTION OF THE CITY COUNCIL AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING JULY 1, 1996 AND ENDING JUNE 30, 1997 END OF CONSENT CALENDAR Motion by: i .t+ .� �� Seconded by: �� � to approve consent calendar items 5.1 through 5.14 and adopt Ordinance No. 1027 through 1029 and adopt Resolution No. JCa �* 96-52 through 96-56. Q)c��64' J. . .�c"r •4- 4.1 ( r6') .S it�, 11",.-s i,, t/ -I l 6.0 PUBLIC HEARING C . Loy JO. kr FL) C)I (4-7 4�; ate• h•n b4 6.1 Zoning Ordinance Amendment No. 1-96 Large Family Day Care Location: Citywide RECOMMENDATION: Waive the reading in full and read by title only (First Reading) introduce Ordinance No. 1030, amending the zoning for Large Family Day Care. ORDINANCE NO. 1030 AN ORDINANCE OF THE CITY OF SAN JACINTO, CALIFORNIA, APPROVING • ZONING ORDINANCE AMENDMENT 1-96, THEREBY AMENDING ORDINANCE NO. 340, THE ZONING ORDINANCE, SPECIFICALLY AMENDING ARTICLE 4.03 AND ESTABLISHING ARTICLE 4.07 7.0 CITY DEPARTMENTS 7.1 Consolidation Report - 201 East Main Street RECOMMENDATION: Authorize staff to proceed with plans to remodel 201 East Main to accommodate the staff at 312 Est Main, as well as, bring the building up to current ADA standards; and direct staff to investigate the use of CDBG funds for the project. 7.2 City Engineer Contract - Tri Lake Consultants, Inc. RECOMMENDATION: Authorize a contract for Engineering services, as well as, general oversight of the Public Works Department, with Tri Lake Consultants, Inc. 7.3 Health Insurance Provider Change to Pacific Care RECOMMENDATION: Ratify the change in Health Care Insurance Provider from Health Net, Blue Cross and Aetna to Pacific Care. • 5 7.4 Title IIIB Grant Funding - Lead Agency Central County United Way • RECOMMENDATION: Authorize the City to participate with the CCUW in the bid process for Title IIIB funds for the 1997/98 through 2000/01 fiscal years. 7.5 Local Vendor Options RECOMMENDATION: Receive oral report from City Attorney. 8.0 MAYOR/COUNCILMEMBER REPORTS/DISCUSSIONS 8.1 VEDC Business Plan Resolution (Cont. From 12/3/96) Williams RECOMMENDATION: Adopt Resolution No. 96-50, endorsing the VEDC June 1996 Business Plan. RESOLUTION NO. 96-50 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, ENDORSING THE JUNE, 1996 VALLEY ECONOMIC DEVELOPMENT CORPORATION (VEDC) BUSINESS PLAN 8.2 Council Subcommittee Appointments RECOMMENDATION: Mayor to select representatives and ratification by the City Council for the upcoming year. 8.3 Councilmembers Requests/Reports 9.0 CLOSED SESSION 9.1 Conference with Legal Counsel Anticipated Litigation Pursuant to Government Code Section 54956.9 (c) 1 case 9.2 Conference with Real Property Negotiator Pursuant to Government Code Section 54956.8 Property: 905 Industrial Way Negotiating Parties: Brian McNabb and Dennis Halloway Under Negotiation: Price and terms. 9.3 Conference with Legal Counsel Existing Litigation Pursuant to Government Code Section 56956.9 CFD #2 6 • 9.4 Conference with Real Property Negotiator Pursuant to Government Code • Section 54956.8 Property: Superblock Negotiating Parties: Brian McNabb and Dennis Halloway Under Negotiation: Price and terms. 9.5 Conference with Real Property Negotiator Pursuant to Government Code Section 54956.8 Property: Phase II Jordan/Shaver RDA Housing Project Negotiating Parties: Brian McNabb and Dennis Halloway Under Negotiation: Price and terms. 9.6 Public Employee Performance Evaluation Pursuant to Government Code Section 54957 Title: City Manager 10.0 ADJOURNMENT I, Pamela L. Lee, City Clerk of the City of San Jacinto, do hereby certify that I caused to be posted the foregoing agenda this 12th day of December, 1996, as required by law. • S•off, `� City Clerk • 7 _______ ________ INLAND FEEDER PROJECT . . . at a glance 'WATERMAN CANYON PORTAL DEVIL CANYON PORTAL STRAWBERRY CREEK PORTAL __ m01 4.. S' • 1,,. NORTH o I i(� 10 `O SCALE I,MILES St ® lip II CITY CREEK PORTAL di a .. © !° ,_,YER A vital water project 0 ,>: SAN HIGHLAND .;, y FONTANA RIALTO for Southern 0 0 ,-,SAN NORTON AIR 1 f`.FORCE BASE ///��, "b COLTON PIAm ;r z /11' SANTA ANA RIVER WASH TUNNEL California, consisting Iu C < LOMA LOINDA REDLANDS < t FIRPS A` of 43.7 miles of large- IISAN BERNARDINO COUNTY GRAND :'�OPAL AVENUE PORTAL RIVERSIDE COUNTY TERRACEtil Q r diameter pipelines ■ SAN BERNARDINO COUNTY RI RIVERSIDE COUNTY to ANA Blv`.• O GILMAN SPRINGS PORTAL • (1) and tunnels. `'- RIVERSIDE 1 Ia MORENO VALLEY RI O © • I 91 MARC1I AIR - c n FORCE BASE _ �s LAKE sA4 V. PERRIS , c'"aD. RAMONA ECPWY. <,K .,.• LAKE MATHEWS 11111 z LEGEND € ,,,.,,;"y: ,Y • a • it INLAND FEEDER TUNNEL u. INLAND FEEDER PIPELINE Y ® 3 s • Purpose • Helps replenish local groundwater basins. • More than doubles Metropolitan Water District's • Improves the quality of the Southland's water delivery capacity from the east branch of drinking water. the State Water Project, providing Southern • Will be an important source of water for several California with up to 650 million gallons of Metropolitan reservoirs, including the Eastside additional water a day. Reservoir Project. ........... .:........,.�........,,.. .r::...�h.w,....,,..., Y --- 'ID iw•nd! • �b 4r•Kv Lots SAN BERNARDINO • VENTURA \ LOS ANGELES Sirr•o0A :':-.E'::::::''...:'I I''''''''':''''-ii2E":,&I.--'-:•IggiaTI•Ailigg I-Ns'''.-.'4::\'---:'-'.L: V114111113111P II I I i.";1111111fH 40114 RITE ASIDE -villili ���� 5,` h Mrwr kM /. tllaidl h'T.PI•I••T ' OlAN6E f.�,�r INLAND FEEDER PROJECT \ - - •AN 01 E G0 L--- Mission Statement The in ssiort'of The Location Water Sources Metropolitan Water The project begins in the Devil Canyon area ' East branch of the California State Water District of Southern' north of the city of San Bernardino and ties Project from Lake Silversvood ....... ....... ............................................... ....... . .. ... ................ ...... ........... .... into Metropolitan's Colorado River Aqueduct Californiais,taprovide city Environmental Mitigation south of Lake Perris, near the of San Jacinto. its service area with' Sections of the water line pass through or near the San Bernardino National Forest and the commu- • Added more than 75 acres to existing holdirW cid adequate a reliable nities of Highland, Yucaipa, San Bernardino, of California Department of Fish and Game as Redlands, Riverside,Perris, Moreno Valley and part of the San Jacinto Wildlife Area. supplies of high quality the San Jacinto Valley. • More than 800 acres in Day Canyon and City Creek areas in the San Bernardino Mountains water to meet present Project cost: $1.2 billion have been added as environmental mitigation. and future needs in an Completion date: 2004 environmentally and Delivery Capacity Slats of C•II(ornIs •economical About 1,000 cubic-feet-per-second, or about 646 � IMIPARTAIESAN IANT cN 179IC INTO.\ND GAAIE � million gallons a day ' ° WILDLIFE AREA II responsible way - * Project Features Metropolitan Water' Length: 43.7 miles District of Southern 18.4 miles of 12-foot- •'' California L•k•R.rrI ' diameter tunnels Past Office Box 54153 25.3 miles of 12-foot- R.=r••uon i Los Angeles;CA 90054.(fl$3 � " Toll free phone number. .... . diameter pipeline `(B00)665-8555 Maximum change in elevation: From 1,930 feet above �,.,• i' sea level at Devil !1' Printed on recycled paper Canyon to 1,475 feet , uasM above sea level at the _-MWD ENVIRONMENTAL Colorado River < T MITIGATION LAND _ �� Aqueduct r • 1 MWD .:. - IMETROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA ADJOURNED REGULAR MEETING OF THE HEMET CITY COUNCIL THE HEMET REDEVELOPMENT AGENCY THE HEMET HOUSING AUTHORITY THE HEMET FINANCING AUTHORITY DECEMBER 13 AND DECEMBER 14, 1996 9:00 a.m. Quarterly Planning/Status Meeting Sunwest Village, Meeting Room 1001 N. Lyon Avenue, Hemet ROLL CALL: Alberg, Lowe, Tandy, Van Arsdale, Venable INVOCATION AND PLEDGE OF ALLEGIANCE A. DISCUSSION ITEMS 1 . Library - 9:00 a.m. 12/13/96 2. Refuse System Proposal 3. Blighted Neighborhoods 4. Domenigoni Reservoir - Rod Watkins 5. Airport Annexation - Rod Watkins 6. Proposition 218 - Steve Temple 7. Retiree Medical Benefits - Bob Henderson - 9:00 12/14/96 v 1 ' 8. Employee Benefits - Bob Henderson/Mike Adams 9. Jarvis IV and Redevelopment Refinancing - Steve Temple 10. Street Sweeping - Rocky Carns 11. Tree Trimming in the Park Hill Area - Rocky Cams 12. Workers Comp Renewal - Mike Adams 13. City to City Recycling - Rod Watkins 14. Transportation Corridors - Rocky Cams 15. RCTC/WRCOG Combination - Councilmember Tandy t 16. Widening Latham and Oakland - Rocky Cams 17. 1911 Improvement Districts 18. Park Hill Fire Contract - Barney Phillips 19. Land Swap with MWD - Brubaker Park Property - Bob Henderson 20. Capital Projects - Rocky Carns 21. Boards and Commissions - Rod Watkins 22. Combining Refuse/Storm Drain Rates - Steve Temple 23. Utility Deposits/Bonds - Steve Temple 24. Sister City International - Councilmember Tandy 25. 9/80 Work Schedule 26. How can the Management Staff be of more service to the Council? a. Staff Reports b. Contracts c. Research and Preparation 27. Afternoon Council Meetings/Schedule 28. San Jacinto Water System Options - Rod Watkins 29. Trade and Development Area - Mark Goldberg 30. Mobilehome Business Licenses - Rod Watkins 31. Trolley 32. Building/Business Architectural Review- Change in Landscaping Requirements/Murals - Mark Goldberg 33. Emergency Medical Dispatch Program - Barney Phillips B. ADJOURNMENT The next regular meeting will be December 17, 1996. ADDENDUM TO THE AGENDA FOR THE ADJOURNED REGULAR MEETING OF THE HEMET CITY COUNCIL THE HEMET REDEVELOPMENT AGENCY THE HEMET HOUSING AUTHORITY THE HEMET FINANCING AUTHORITY DECEMBER 13 AND DECEMBER 14, 1996 9:00 a.m. Quarterly Planning/Status Meeting Sunwest Village, Meeting Room 1001 N. Lyon Avenue, Hemet A. DISCUSSION ITEMS 34. City Clerk Vacancy 1 AGENDA ITEM NO. T • ' • CITY OF SAN JACINTO STAFF REPORT DATE: December 17, 1996 TO: Honorable Mayor and Members of the City Council FROM: Brian McNabb, Director of Community Development SUBJECT: AUTHORIZATION TO MAKE FINAL PAYMENT FOR SAN JACINTO VALLEY FAIRE INFRASTRUCTURE IMPROVEMENTS RECOMMENDATION Authorize the payment of $16,400.00 to Ranack Contractors, Inc. for San Jacinto Valley Faire Improvements. FISCAL ANALYSIS 1111 Payment would be made from Fu nd 96 (09697004704001), Capital Improvements. Any reimbursements from future Valley Faire occupants would be redeposited in Fund 96. BACKGROUND San Jacinto Valley Faire currently consists of four parcels of land. Metropolitan Theatres developed the initial phase and the Agency controlled the balance. In order to construct the first phase with safe accesses, have adequate utilities and minimize or avoid having to tear up any asphalt, Metropolitan Theatres was asked to install water lines, sewer lines, and paving that are either on Agency property or serve Agency property. The Agency was to reimburse Metropolitan for those costs. To date, $98,620.70 has been paid, although, we have been billed for $120,487.24 The balance has been in dispute. After protracted negotiations, staff believes it has reached settlement in the amount of $16,400.00 _.. —Depending on the deals reached on subsequent land purchases, this expense may be oaid-back to the Agency by either adjusting the land price or by a separate fee payment. way of example, Skate 'N Fun zone reimbursed the Agency for $38,619.00 for these • improvements 1 • STAFF REPORT r(r Honorable Mayor and Member of the City Council FROM: John Herrera-Finance Director Dennis R Hallow ay-City ay ty Manager SUBJECT: Approval of Register of Audited Demands and Payroll Checks DATE: December 17. 1996 RECOMMENDATION: It is respectfully requested that the City Council approve the following warrants and payroll checks. Warrants Cycle Date Payroll Checks Cycle Date -14712-44796 Dec. 15, 1996 8522-8598 Dec. 06, 1996 SUMMARY listing of accounts payable warrants is attached for your review and approval. roll information is available for your review in the Finance Department. .0 Jthei ..rifled Continued Tabled Amended t� • Irdonnabond warm PREPARED 12/12/1996. 12254i20 City of San Jacinto PAGE 1 PROGRAMS GM314111k ACCOUNTS PAYABLE ATE LIST REPORT NUMB 12, . ' GROUP NUMBER : 00301 ACCOUNTS PAYABLES ACCOUNTING PERIODS 06/1997 III_ OUPUJ8ERID2 ANNE '2'4; ' . OUP• CREATED BY S ANNEROUP• UPDATED BY ---__—_- -_ Y_..—_...,._ -im• _- ,,. 76 7 TRANS4 TRANS DATE VOUCHER BK ACCOUNT NUMBER PROJ P.O. VENDOR VENDOR NAME INVOICE NUMBER -,- AMOUNT._ e re tklPTI�7N .----------^$ESCfktM ION 2 T 8 — — - i. • :1 100 12/09/1996 001959 00 010-3100-431.21-13 0001161 ANIMAL MEDICAL CENTER STMT 58.00 i; v_ • DOG FOOD—BRUNO & REX POLICE DEPARTMENT 12/17/1996 0000000 00/00/0000 N . ' i 200 12/09/1996 001960 00 010-1210-412.21-10 . 0000952 ARROW PRINTING283.92 - 1 36413 , .5! JOB APPLICATIONS & SURVEY CARDS 12/17/1996 0000000 00/00/0000 N - ` 17 300 12/09/1996 001961 00 010-2500-425.21-10 0000952 ARROW PRINTING 36413 162.17 ; ?u CASH RECEIPTS 12/17/1996 0000000 00/00/0000 N ro 400 12/09/1996 001962 00 050-9000-450.21-10 0000952 ARROW PRINTING 36413 162.16 A CASH RECEIPTS 12/17/1996 0000000 00/00/0000 N 3 3500 12/09/1996 001963 00 021-4150-410.34-05 0000214 CARDE—PACIFIC CORP. C35141 1.561.95 a SWEEPER PARTS 12/17/1996 0000000 00/00/0000 N .. • 600 12/09/1996 001964 00 010-1400-414.31-20 0001164 CALIFORNIA SOCIETY OF , STMT 100.00 ' k7 ANNUAL MEMBERSHIP DUES FINANCE DIRECTOR 12/17/1996 0000000 00/00/0000' N ., 700 12/09/1996 001965 00 018-2250-419.37-05 ' 0000180 C.V.J.P.I.A. STMT 81.726.00 -, • WORKERS COMPENSATION 12/17/1996 0000000 00/00/0000 N • ' BOO 12/09/1996 001966 00 010-1110-411.34-05 ' • 0001795 DFM ASSOCIATES REQ 41.04 ELECTION _CODEBOOK -- —�12/17/1996—0000000 00/00/0000 N • 900 12/09/1996 001967 00 0.25-7250-410.35-10 0000460 EASTERN MUNI.WATER DIST. STMT .9.58 i. UTILITIES 12/17/1996 0000000 00/00/0000 N n, _1 1000 12/09/1996 001968 00 025-7250-410.35-10 0000460 EASTERN--MUNI.WATER DIST: STMT 2.46 5' 5 UTILITIES,- .._ __ .._ - -. . __. _.. _..-__.. . 12/17/1996 0000000 00/00/0000 N 1100 12/09/1996 001969 00 025-7250-410.35-10 0000460 EASTERN MUNI.WATER DIST. STMT 13.01 5, UTILITIES 12/17/1996 0000000 00/00/0000 N d 5 1200 12/09/1996 001970 00 025-7250-410.35-10 0000460 EASTERN MUNI.WATER DIST. STMT 211.14 R t _UTILITIES_ . ...._ _ 12/17/1996 0000000 00/00/0000 ------N _ . _E -,1 1300 12/09/1996 001971 00 065-0000-229.08-67 0002407 EFRAIN & MARIA GARCIA REQ • 7.79 REIMBURSE CONSUMER UTILITY DEPOSIT 12/17/1996 0000000 00/00/0000 • N • [ • . 1400 12/09/1996 001972 00 010-1200-412.33-50 0000483 EVANS TIRE CO. STMT 187.23 t' ,! TIRES & REPAIRS _. __ 12/17/1996 0000000—00/00/0000 N 1 1500 12/09/1996 001973 00 010-3100-431.33-50 0000483 EVANS TIRE CO. STMT 326.4:' '- i TIRES & REPAIRS 12/17/1996 0000000 00/00/0000 N ' PREPARED 12/12/1996. 12:54:20 City of San Jacinto PAGE 2 ' PROGRAM: GM313U ACCOUNTS PAYABLE UPDATE LIST REPORT NUMBER 12 GROUP NUMBER : 00301 ACCOUNTS PAYABLES ACCOUNTING PERIOD: 06/1997 • ______ JOROUP USER ID 2 ANNE 7 GROUP CREATED BY 2 ANNE • 2 GROUP UPDATED BY 2 ANNE 4 .._.,_ 1 i - ---- . 5 i • -i TRANS O TRANS DATE VOUCHER BK ACCOUNT NUMBER PROJ P.O. VENDOR VENDOR NAME INVOICE NUMBER AMOUN1 - 73 DESCRIPTION 1 DESCRIPTION 2 DUE DATE CHECK 0 CREtR fiATE Iypr- CAST TRANS' 9: II Il 1600 12/09/1996 001974 00 010-3300-431.33-50 0000483 EVANS TIRE CO. STMT 55.00 _ TIRES & REPAIRS 12/17/1996 0000000 00/00/0000 ' N i 1700 12/09/1996 001975 00 021-4150-410.33-50 0000483 EVANS TIRE CO. STMT 347.51' TIRES & REPAIRS 12/17/1996 0000000 00/00/0000 N . ' , 1800 12/09/1996 001976 00 050-9000-450.33-50 0000483 EVANS TIRE CO. STMT 94.52 TIRES & REPAIRS 12/17/1996 0000000 .00/00/0000 N 1900 12/09/1996 001977 00 010-3100-431.21-10 0000484 FEDERAL EXPRESS 5-985-89167 22.50 MAILING OF GRANT APPLICATION . _ 12/17/1996 0000000 00/00/0000 N 2000 12/09/1996 001978 00 020-2200-419.30-90 0000489 FERGUSON,PRAET & SHERMAN STMT 835.00 'I NAPOLITANO V CITY JS95-10 12/17/1996 0000000 00/00/0000 N 2100 12/09/1996 001979 00 010-3100-431.34-06 0000526 GENERAL TELEPHONE CO. STMT . 178.83 11; PHONE SERVICES _ _ _ _• 12/17/1996 0000000 00/00/0000 N !, . _ . • 2200 12/09/1996 001980 00 010-2500-425.35-16 0000526 GENERAL TELEPHONE CO. STMT 28.34 9, , PHONE SERVICES 12/17/1996 0000000 00/00/0000 N 7". 2300 12/09/1996 001981 00 099-9730-470.40-01 0002408 GLORIA ORTEGA STMT 2,872.48• ' h RELOCATION PAYMEN1 BENEFITS . 12/17/1996 000b000 00/00/0000 N C_ . . ' 2400 12/09/1996 001982 00 065-0000-229.08-67 0002409 GUADALUP SALAZAR REO 18.58 REIMBURSE CONSUMER UTILITY DEPOSIT 12/17/1996 0000000 00/00/0000 . N 2500 12/09/1996 001983 00 010-2500-425.21-10 0000600 HUBBS STATIONERY 299781 101.97 I' OFFICE SUPPLIES 12/17/1996 0000000 00/00/0000 N 2600 12/09/1996 001984 00 010-2500-425.21-10 0000600 HUBBS STATIONERY 299787 18.88 - .__OFFIP _SUPPLIES 12/17/1996 0000000 00/00/0000 N 2700 12/09/1996 001985 00 050-9000-450.21-10 0000600 HUBBS STATIONERY 299782 48.44 OFFICE SUPPLIES _ 12/17/1996 0000000' 00/00/0000 N r 2800 12/09/1996 001986 00 050-9000-450.21-10 0000600 HUBBS STATIONERY 299750 20.74 _ OFFICE_SUPPLIES_ _ 12/17/1996 0000000 . 00/00/0000 N _ -;. 2900 12/09/1996 001987 00 010-2500-425.21-10 0000600 HUBBS STATIONERY 299750 20.74 6 OFFICE SUPPLIES 12/17/1996 0000000. 00/90/0000 N , 3000 12/09/1996 001988 00 020-2200-419.30-90 0002410 KASHAR TECHNICAL SERVICE, 1256 3,463.50 17 .__SOLL_CAA_BAS_V_CITY _0$97-05 12/17/1996 0000000 00/00/0000 N ___ 410 . . _ . . _. . - 4111' , • _ .:. PREPARED 12/12/1996. 12:54:20 Clly of San Jacinto NAUL 3 PROGRAM t GM313 ACCOUNTS PAYABLE UPDATE LIST REPORT NUMBER 12 GROUP NUMBER : 00301 ACCOUNTS PAYABLES ACCOUNTIN PERIOD; 06/1997 1 GROUP USER ID 2 ANNE • , . . . . i i GROUP CREATED BY t ANNE , . 5 GROUP UPDATED BY i -_AN . , . . ,.„- , , • - _ - - NE _____ 4 I. 5 i TRANS* TRANS DATE VOUCHER BK ACCOUNT NUMBER PROJ P.O. VENDOR VENDOR NAME INVOICE NUMBER AMOUNT I _ FitiEdR/i5fITO 1 mgclupyraw-2 . . , 9 , I I ii . . ., 13 i . 3100 12/09/1996 001989 00 010-3100-431.33-50 0002065 KAWASAKI OF RIVERSIDE 4099 46.84 i4 REPAIRS TO MOTOR UNIT POLICE DEPARTMENT 12/17/1996 0000000 00/00/0000 N • 17 j • i9 3200 12/09/1996 001990 00 020-2200-419.30-90 , 0000689 LIEBERT,CASSIDY/FRIERSON STMT 95.00 REVIEW SETTLEMENT AGREEMENT-BARRY JEFFS 12/17/1996 0000000 00/00/0000 ' N v 7 3300 12/09/1996 001991 00 010-1400-414.31-15 0000441 MARY ANN SMITH REQ 47.03 2. MILEAGE REIMBURSEMENT 12/17/1996. 0000000 00/00/0000 N , • ' . 3400 12/09/1996 001992 00 020-2200-419.30-90 ' 0002411 MICHEL 0. KATZ, NAOMI CAM REQ ' A5.000.00 ' '1 r .: KATZ V CITY 12/17/1996 0000000 00/00/0000 N ,-- 3500 12/09/1996 001993 00 010-2500-425.33-10 0000963 PACIFIC ALARM SVC., INC. STMT 292.00 ,( 3: ALARM SERVICES 12/17/1996 0000000 00/00/0000 N .; 1 3 3, 3600 12/09/1996 001994 00 010-3210-431.34-05 0000795 PAGENET 034-165603 11.50 PAGER RENTAL 12/17/1996 0000000 00/00/0000 N .( 3700 12/09/1996 001995 00 010-2500-425.35-16 0000795 PAGENET 034-165603 10.50 ,r i PAGER RENTAL 12/17/1996 0000000 00/00/0000 N .1 4' 3800 12/09/1996 001996 00 010-3100-431.33-50 . 0002412 PALMS TO PINE CHEVRON 4408888 188.12 TOWING FEES ON NARCOTICS VEHICLE 12/17/1996 0000000 00/00/0000 N I 3900 12/09/1996 001997 00 010-1110-411.34-05 0000686 PAMELA LEE STMT 1,945.00 .c STAFF ASSISTANCE CITY CLERK 12/17/1996 0000000 00/00/0000 N 4000 12/09/1996 001998 00 021-4150-410.33750 : 0000597 QUALITY AUTO PARTS STMT - . 125.81 r Is AUTO PARTS 12/17/1996 0000000 00/00/0000 N. 4100 12/09/1996 001999 00 025-7100-410.33-50 0000597 QUALITY AUTO PARTS STMT 7.98 , AUTO PARTS 12/17/1996 0000000 00/00/0000 N . . r 4200 12/09/1996 002000 00 025-7100-410.33-10 ' . 0000597 QUALITY AUTO PARTS STMT 57.72 . ! AUTO PARTS . __ ' 12/17/1996 0000000 00/00/0000 N ,6 ,. 4300 12/09/1996 002001 00 050-9000-450.33-50 0000597 QUALITY AUTO PARTS STMT 207.63 i W- t_ AUTO PARTS 12/17/1996 0000000 00/00/0000 N 4400 12/09/1996 002002 00 055-4170-450..33-50 0000597 QUALITY AUTO PARTS STMT 131.04 (,( •; ' AUTO PARTS 12/17/1996 0000000 00/00/0000 N 4500 12/09/1996 002003 00 050-9000-450.33-30 0000837 QUAST TREE SERVICE STMT 150.00 MOVE & SET VAULT BATH BOOSTER PUMP 12/17/1996 0000000 00/00/0000 N • . 1 11. PREPARED 12/12/1996. 12:54220 City of San Jacinto PAGE r PROGRAMS GM313U ACCOUNTS PAYABLE UPDATE LIST REPORT NUMBER 12 GROUP NUMBER 2 00301 ACCOUNTS PAYABLES ACCOUNTING PERIODi 06/1997 , . 1 GROUP USER ID i ANNE' i. `GROUP CREATED BY i ANNE : GROUP UPDATED BY i ANNE - s ' TRANS*__TRANS DATE VOUCHER BK_T- AMOUN1 ACCOUNT NUMBER PROJ P.O. VENDOR VENDOR NAME INVOICE NUMBER e DESCRIPTION 1 DESCRIPTION 2 ----- DUE DATE CHECRV-CHEER DATE TYPE L T�R-A-Ns — - -- 9 10' 12 13 4600 12/09/1996 002004 00 010-7400-425.34-05 7789 0002406 STRATTONS JANITORIAL SERV 9740 590.00 14 ' JANITORIAL SERVICES COMMUNITY CENTER—SEPT. 96 12/17/1996 0000000 00/00/0000 N ii is 4700 12/09/1996 002005 00 010-7400-425.34-05 7789 0002406 STRATTONS JANITORIAL SERV 9741 590.00 M JANITORIAL SERVICES COMMUNITY CENTER—OCT. 96 12/17/1996 0000000 00/00/0000 N . i 4800 12/09/1996 002006 00 010--2500--425.35-12 0000436 SO. CALIFORNIA GAS CO. STMT 110.79 UTILITIES1 __ ____ 12/17/1996 — 0000000 _00/00/0000 __ —N 4 4900 12/09/1996 002007 00 029-8662-410.35-12 • 0000436 SO. CALIFORNIA GAS CO. STMT 56.35 -' 1. UTILITIES 12/17/1996 0000000 00/00/0000 N e 5000 12/09/1996 002008 00 065-0000-201.08-64 0002413 TOM DIAZ REQ 30.00 `, .I COMMUNITY CENTER ATTENDANT 12/17/1996 0000000 00/00/0000__—_——N _ �: 33 5100 12/09/1996 002009 00 010-3100-431.34-05 . 0000307 XEROX CORPORATION 574824915 87.44 3` s q COPIER MAINTENANCE 12/17/1996 0000000 00/000000 -N ii cP i . . GROUP TOTALST _ — i COUNTS 51 { AMOUNT: 142.760.65 " __ -__. 1 -___--._ _____ -_.__-.._ _-____.___.__....... - 5' • 1 . 1 • • E 4 . - ?, 7, • 71 I • i• . ___. _____ ___...- . _. . • :r PREPARED 12/12/1996. 12:54:20 City of San Jacinto PAGE ti PROGRAM: GM31 ACCOUNTS PAYABLE U 1E LIST REPORT NUMB 12 GROUP NUMBER : 00302 PREPAIDS ACCOUNTING PERIOD: 06/1997 _ • GROUP USER ID 2 ANNE : GROUP CREATED BY 2 ANNE ' ' i1 GROUP UPDATED BY 2 ANNE - 51 ' TRANS* TRANS DATE VOUCHER BK ACCOUNT NUMBER PROJ P.O. VENDOR VENDOR NAME INVOICE NUMBER AMOUNT . • e, DE§CR1F'T1ON - DESCRIPTION-2 — -DUE-DATE ST-TRANS- -- - ---- - 9. 10 II 12 13 100 12/09/1996 002010 00 085-0000-202.21-46 0000419 STANDARD INS. COMPANY STMT 2,084.26 _ i. LIFE INSURANCE PREMIUM 00/00/0000 0044712 12/02/1996 N ;E pi + 200 12/09/1996 002011 00 085-0000-202.21-47 0000419 STANDARD INS. COMPANY STMT 521.95 '" 19 7 LIFE INSURANCE PREMIUM 00/00/0000 0044712 12/02/1996 N c 300 12/09/1996 002012 00 085-0000-202.21-52 0000419 STANDARD INS. COMPANY STMT 81.50 Iw LIFE INSURANCE PREMIUM 00/00/0000 0044712 12/02/1996 N . 400 12/09/1996 002013 00 085-0000-202.21-41 0000869 RIVERSIDE CO. EMPLOYEES STMT 5,441.13 II CREDIT UNION DEDUCTIONS 00/00/0000 0044713 12/06/1996 N 500 12/09/1996 002014 00 085-0000-202.21-41 0002379 ORANGE COUNTY FEDERAL STMT 150.00 " i CREDIT UNION DEDUCTIONS 00/00/0000 0044714 12/06/1996 N 1; 600 12/09/1996. 002015 00 085-0000-202.21-29 — 0000691 LINCOLN NATIONAL ' I STMT 2,158.53 3` DEFERRED COMP CONTRIBUTIONS 00/00/0000 0044715 12/06/1996 N • << 700 12/09/1996 002016 00 085-0000-202.21-29 0000607 ICMA RETIREMENT TRUST STMT 1,396.21 , DEFERRED COMP CONTRIBUTIONS 00/00/0000 0044716 12/06/1996 N -- — — - - ._.-.. t - - -- - -- _ _ ----- 4 GROUP TOTALS 1 COUNT: 7 = AMOUNT: 11.833.58 It ' Ili 5 II: 1 i'' , I k I. 5 w G" h 7. 7: • ii PREPARED 12/12/1996. 12:54:20 City of San Jacinto PAGE 6 PROGRAM: GM3131J ACCOUNTS PAYABLE UPDATE LIST • REPORT NUMBER 12 GROUP NUMBER : 00308 ACCOUNTS PAYABLE ACCOUNTING PERIOD:PERIOD: 06/1997 • 1 GROUP USER ID : ANNE ' JGROUP CREATED BY : ANNE • i1 ' GROUP UPpATED BY _ : ANNE . . ' 4 6 5I - .TRANS*-__TRANS DATE VOUCHER BK ACCOUNT NUMBER PROJ P.O. VENDOR VENDOR NAME INVOICE NUMBER . AMOUNT_ `6' DESCRIPTION 1 • DESCRIPTION 2 DUE DATE CHECK CHECK DATE HYPE LET Y W IC � 11 •_—•—__—_—.—._—_.—__ 1 13 '� 100 12/11/1996 002017 00 021-4150-410.33-10 0000946 A-1 LOCK & KEY SERVICE 21958 28.16 14 1• REPAIR LOCK 12/17/1996 0000000 00/00/0000 N it ,I 200 12/11/1996 002018 00 085-0000-202.21-27 0000995 AFLAC " STMT 1,046.42 IP 11 _- HEALTH INSURANCE PREMIUM 12/17/1996 0000000 00/00/0000 N • 300 12/11/1996 002019 00 050-9000-450.33-30 0000924 ALL PURE CHEMICAL I928740 1,461.89 -_ ' _ CHLORINE CYLINDERS WATER DEPARTMENT 12/17/1996 0000000 00/00/0000 N - 400 12/11/1996 002020 00 010-4150-410.34-05 7633 0002165 SAN JOSE NATIONAL BANK 4421 240.15 21 STREET SWEEPING 12/17/1996 0000000 00/00/0000 N L 500 12/11/1996 002021 00 010-3100-431.35-17 0000991 AT & T STMT 2.35 LONG DISTANCE SERVICES 12/17/L996 0000000 00/00/0000 N 600 12/11/1996 002022 00 025-7100-410.33-30 0000985 B & W PIPE &SUPPLY 47980 156.39 PIPE & SUPPLIES PARKS DEPARTMENT 12/17/1996 0000000 00/00/0000 N - • � 700 12/11/1996 002023 00 065-0000-201.08--94 0002128 BENNY L. RINCON REG 37.16 ' TASK FORCE COMMANDERS -- MONTHLY MEETING—INCA 12/17/1996 0000000 00/00/0000� N r 800 12/11/1996 002024 00 025-7100-410.33-50 0000926 BIRMINGHAM'S STMT 45.93 EDGER REPAIR PARKS DEPARTMENT _ 12/17/1996 0000000 00/00/0000 N is ' 900 12/11/1996 002025 00 096-9700-470.31-20 0001147 CALIFORNIA REDEVELOPMENT STMT 355.00 a, ANNUAL MEMBERSHIP DUES BRIANMCNABB 12/17/1996 0000000 00/00/0000 N 1000 12/11/1996 002026 00 010-3100-431.33-50 0000218 ISRAEL CASTELLANO DBA 25711 40.00 5 TOWING OF POLICE UNIT 0102 • 12/17/1996 0000000 00/00/0000 N I,,. ' 1100 12/11/1996 002027 00 099-9730-470.40-01 0002396 CHINO CONSTRUCTION, INC. 1029 2,037.65 54 HOUSING PROJECT RETENTION SHAVER & JORDAN 12/17/1996 0000000 00/00/0000 N . 5• 1200 12/11/1996 002028 00 096-9700-470.30-90 .7634 0002166 COMMUNITY INITIATIVES DEV STMT 1,520.00 CE i CONSULTING .SERVICES _._ REDEVELOPMENT .__...__._ _12/17/1996 0000000 00/00/0000 N st 1300 12/11/1996 002029 00 025-7260-410.21--30 0002316 CONSOLIDATED ELECTRIC DIS 103725 135.77 `" ELECTRICAL SUPPLIES -- LLMD _ _--_ 12/17/1996 0000000 00/00/0000 -- N F fi! 1400 12/11/1996 002030 00 065-0000-201.06-15 0000179 CPOA STMT 72.00 POLICE DISCIPLINE COURSE COMMANDER._HANAVAN , _ _ 12/17/1996 0000000 00/00/0000 N 'It 1600 12/11/1996 002032 00 025-7250-410.35-10 0000460 EASTERN MUNI.WATER DIST. STMT 288.22 12/17/1996 0000000 00/00/0000 N 7s • ,_. . _ _ __• _ . : _ . _ • PREPARED 12/12/1996. 12:54:20 City of San Jacinto PAGE 7 PROGRAM: 0M31 ACCOUNTS PAYABLE U TE LIST REPORT NUMB 12 GROUP NUMBER W : 00308 ACCOUNTS PAYABLE ACCOUNTING PERIOD: 06/1997 1 GROUP USER ID : RAY GROUP CREATED BY : ANNE GROUP UPDATED BY : ANNE 4' 6 } TRANS TRANS DATE VOUCHER BK ACCOUNT NUMBER F'ROJ P.O. VENDOR VENDOR NAME INVOICE NUMBER AMOUNT e DESCRIPTION 1 Di=8CRIR7XDN-2 ' - -DUE DATE - CHECK.--CHECK-DATE--TYPE--EAST TRANS_ --'` _. .__ _._-_ 9 ,C i 1700 12/11/1996 002033 00 050-9000-450.33-30 0000949 E.S. BABCOCK & SONS, INC. 69640 56.00 "- is I BACTERIAL ANALYSIS WATER DEPARTMENT 12/17/1996 0000000 00/00/0000 N ii 1800 12/11/1996 002034 00 050-9000-450.33-30 0000949 E.S. BABCOCK & SONS, INC. 34140 22.00 '-9 .' BACTERIAL ANALYSIS WATER DEPARTMENT 12/17/1996 0000000 00/00/0000 N -- , 1900 12/11/1996 002035 00 050-9000-450.33-30 0000949 E.S. BABCOCK & SONS, INC. 34005 33.00 z 1 BACTERIAL ANALYSIS WATER DEPARTMENT 12/17/1996 0000000 00/00/0000 N ,'z, 2000 12/11/1996 002036 00 050-9000-450.33-30 0000949 E.S. BABCOCK & SONS, INC. 69728' 56.00 ;' BACTERIAL ANALYSIS WATER DEPARTMENT 12/17/1996 0000000 00/00/0000 N Ir 2100 12/11/1996 002037 00 065-0000-229.08-67 0002415 FIDEL S. RIVERA REQ 25.00 REIMBURSE CONSUMER UTILITY DEPOSIT 12/17/1996 0000000 00/00/0000 N 2200 12/11/1996 002038 00 010-1200-412.33-50 0002107 FLEET SERVICES STMT 57.95I CITY VEHICLE GASOLINE CHARGES 12/17/1996 0000000 00/00/0000 N ,, 2300 12/11/1996 002039 00 010-3210-431.21-70 0002107 FLEET SERVICES STMT 38.94 3 CITY VEHICLE GASOLINE CHARGES 12/17/1996 _ 0000000 00/00/0000 N ,. 2400 12/11/1996 002040 00 010-3100-431.21-70 0002107 FLEET SERVICES STMT 2,871.57 ' 0_ 11 CITY VEHICLE GASOLINE CHARGES 12/17/1996 0000000 00/00/0000 N (�- 2500 12/11/1996 002041 00 050-9000-450.33-50 0002107 FLEET SERVICES STMT 610.80 '5 CITY VEHICLE GASOLINE CHARGES 12/17/1996 0000000 00/00/0000 N c • 2600 12/11/1996 002042 00 025-7100-410.33-50 0002107 FLEET SERVICES STMT 150.25 s CITY VEHICLE GASOLINE CHARGES 2 . 12/17/1996 0000000 00/00/0000 N _ __ [2700 12/11/1996 002043 00 021-4150-410.21-70 0002107 FLEET SERVICES STMT 373.76 CITY VEHICLE GASOLINE CHARGES 12/17/1996 0000000 00/00/0000 N __V 2800 12/11/1996 002044 00 010-3300-431.21-70 0002107 FLEET SERVICES STMT 33.32 CITY VEHICLE GASOLINE CHARGES 12/17/1996 0000000 00/00/0000 N II 2900 12/11/1996 002045 00 010-4100-410.21-70 0002107 FLEET SERVICES STMT 76.49 `- CITY VEHICLE GASOLINE CHARGES 12/17/1996 0000000 00/00/0000 N �: ' 3000 12/11/1996 002046 00 055-4170-450.33-50 0002107 FLEET SERVICES STMT 156.66 CITY VEHICLE GASOLINE CHARGES 12/17/1996 0000000 00/00/0000 N 3100 12/11/1996 002047 00 021-4150-410.35-16 0000526 GENERAL TELEPHONE CO. STMT 26.80 PHONE SERVICES 12/17/1996 0000000 00/00/0000 N I f J C4 ' H. , r' 0 N N • M 00 • II ; '0 M i. '0 a CJ 00 00 0 Om' Z: • -4 CO m N N CrTm h� . M M 0 i 0 CO Os • 0 i M N C' 0 '0 N .I ,i 0 • N N V' V' • N V W al • I I o • '-4 *i ; I ! _ z I . 410 I X 0 0. • W C w: CO jl i I N I Z ! • M m m P P 0 P wa N N N r N 0 M U ICC P i N• V' i V Q V H • P C'i 1.44.... I- I- In .I '0 1 .-I ' .I 1 .I .I 1 .4 r .-I I N 0' ZZ' Zz NZ OZ• NZ; (3Z: GZ: , z az OZ MZ az, OZ MZ' mZ O ! I- I- M 1 0 . '0 '0 '0 '0 'O 'O -4 W 0 r Cd z co I In • .I M ,-1 1 Z z Z z .-I M IX ! ;0 ,-I , kJ 31. j ! i H I 0 U : XII- I I i • 0. I I- 0 I H ' 0 I . W 1 W E I • -IU i I- Z I W Z O z O• Q O >-O: 01 0• 0! 0 O. Q O' M 0 • 0, H 0 W O. 0I I- O0' OO' I- 0! CCO UO! 0 0' O OI 2O co tt.O 1•- OI aro • o, Q S OI 2 0 m 0; W o; cc o: O 0' O o, iL o 0; m o JO. 00 U OI u i1 01 0.0 0 Z O - o I 0 O O O; m 0 cc o; JO MO: 1-0, z OI W \• W \• CC \ O\; -NI • \' • \' • \ • \! Q \ W \, Q \' (ON! co..., I-+ \ W Y JO JO. 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O 0 0 0 0 0 O 0 O O W 0 0 ••_ «I « « I 0 ! C•4 N N N C•1 N C•1 C-1 C.1 N C•1 N Ni-i- N C•1 CI 0 I 3 I O O O • O O O O O O O O O O to O 0 .4OI O' I .. O O 0 0 O O O 0 O 0 0 O )-' 0 0 H I I U) • z CA '0 W I W I '0 .0 '0 M '0 430 •0 Z 'O Z• NOW NOW. '0 'O '0 0. '0 CC '0 OH 'OH a LL I I- P 0'. PCL 0' P !it.. PO PO PZ Cr, Z. Cr: P ' PO P W PI- PJ I a' P P PZ' P P PH PH PH PH P P0i PS PF Pz P0L .I. O )- ).- G' 44 .i .i a .i �� .,1 :4 ....4 1.- .i !- r1 J .4 -1, H *i U .i m .� a .I W .I il' \ 3 z: ma NO NO) \ I- NW \ iX \ Q Na \ N N ,... z \ •L \ 3 \ � \ 3410 NM HI m1.1 •I W 'iW H0) .IH .I0 HU .IU .41- .IIH . .iH .IIY H f 'yW '4 (0 .I .i iC1-1G QG, Z ,iU .IU *-4 .HJ .I3 .IH .4HI .iCC .IOC, 'y .I I: .IO .tiZ HIX *+ • \ M W ZIH W W' 4IZ \ H \ H \ W \O. \ ' \ W \ b. NO No. \ \ W ‘ 3 No \ CL \ .C.i 0 E O.OC Q C. j-,OH .II IX D. .11 CC -1 3 .Il O. .C-11 a .N-I 1- -II I- .,,--i1 0. .11 i�L' r.1 .4 U. .+1 m .11 I•- .Il W -i Iw- 3 U,W W a 1 I- I W w I- m U 0 0 3 3 X H: .I a IK w o « z U:m sX dI Al , ow ow o . 0 OH OZ O Z; OM Oa OH OM, ON 0 !..- Om OE W E a17 0 0 �htH 0 O O G ow O IX O 0 O 0 ' or ow O OJ OIL. 0 :Ya LL MCC NW M W PZ 0U - 'OI-- NO m0' PO 00: '. NOi- M • VD 0 1' 'Ot ' aX 3 I0. 0. 0-; ZIU MZ MZ M W MH MU MO: MO MO Q O Val P Qd• V' N V' E VW 0. 0 0 :3 7 71 'Cm 0 0 tl U. w v. Q; C Q J 0., o z � I-i. w o IL :coo: mW I S X U. J. m CO. CO U) 0 2: IY o 1-I a CC CC 0 i IY it CC I-,G LL O. W 0 w a a a a . U U tl U IL 3 LLt1 00 0: I -- -- . .- - -- - - - - -- --- ----- -- - PREPARED 12/12/1996. 12:54:20 City of San Jacinto f'AVL ''' PROGRAM: OM31 ACCOUNTS PAYABLE UP A LIST REPORT NUMBER 12 GROUP NUMBER* : 00308 ACCOUNTS PAYABLE IDTE ACCOUNTING PERIOD: 06/1997 GROUP USER ID 2 ANNE •• GROUP CREATED BY 2 ANNE i GROUP UPDATED BY ANNE 7. TRANSO TRANS DATE VOUCHER BK ACCOUNT NUMBER PROJ P.O. VENDOR VENDOR NAME INVOICE NUMBER AMOUNT • y, DESCRIPTION 1 BESCRIPTION 2 DUE -DATE- CHECK>r CHECK-DATE-TYPE- LAST-TRANS - I I ,o I i, 'i 4700 12/11/1996 002063 00 010-2500-425.33-10 0000732 MISSION UNIFORM SERVICES STMT 21.10 1' FLOOR MATS 12/17/1996 0000000 00/00/0000 N it n 4800 12/11/1996 002064 00 021-4150-410.21-35 0000732 MISSION UNIFORM SERVICES_ STMT 71.85 • ie UNIFORM CLEANING 12/17/1996 0000000 00/00/0000 •N lr _ 4900 12/11/1996 002065 00 021-4150-410.21-35 0000732 MISSION UNIFORM SERVICES STMT 41.78 o UNIFORM CLEANING 12/17/1996 0000000 00/00/0000 N z,, RI 5000 12/11/1996 002066 00 010-4100-410.21-35 0000732 MISSION UNIFORM SERVICES STMT 33.98 27 '` ;� 12/17%1996 0000000 00/00/0000 N __ UNIFORM CLEANING 5100 12/11/1996 002067 00 010-7400-425.33-10 0000.732 MISSION UNIFORM SERVICES STMT 21.10 -' FLOOR MATS 12/17/1996 0000000 00/00/0000 N 5200 12/11/1996 002068 00 055-4170-450.21-35 0000732 MISSION UNIFORM SERVICES STMT 28.68 UNIFORM CLEANING 12/17/1996 0000000 00/00/0000 N a. 5300 12/11/1996 002069 00 021-4150-410.21-35 0000732 MISSION UNIFORM SERVICES STMT 92.93 if UNIFORM CLEANING e 12/17/1996 0000000 00/00/0000 N a, 5400 12/11/1996 002070 00 050-9000-450.21-35 - 0000732 MISSION UNIFORM SERVICES STMT 73.20 .. 4 UNIFORM CLEANING 12/17/1996 0000000 00/00/0000 N , 5500 12/11/1996 002071 00 010-3100-431.33-10 0000732 MISSION UNIFORM SERVICES STMT 68.58 FLOOR MATS 12/17/1996 0000000 00/00/0000 N it 5600 12/11/1996 002072 00 010-1700-417.33-10 0000732 MISSION UNIFORM SERVICES STMT 11.26 FLOOR MATS 12/17/1996 0000000 00/00/0000 N • 5700 12/11/1996 0020.73 00 010-3300-431.21-35 0000732 MISSION UNIFORM SERVICES STMT 33.98 1 UNIFORM CLEANING 12/17/1996 0000000 00/00/0000 N 5800 12/11/1996 002074 00 010-3210-431.21-35 0000732 MISSION UNIFORM SERVICES STMT - 11.26 IF`` UNIFORM CLEANING 12/17/1996 0000000 00/00/0000 N t' iF. 5900 12/11/1996 002075 00 021-4150-410.33-30 0000732 MISSION UNIFORM SERVICES 210818 30.17 UNIFORM CLEANING 12/17/1996 0000000 00/00/0000 N e. 6000 12/11/1996 002076 00 065-0000-201.08-94 0002177 MOBILE SECURITY & COMM. 5530 200.00 COVERT TELETRAC INSTALL INCA 12/17/1996 0000000 00/00/0000 N _ 6100 12/11/1996 002077 00 010-3100-431.34-05 0001054 MOTOROLA CREDIT CORP. 2000011242/43 2,216.00 LI.ISPTACH CONSOLE LEASE 12/17/1996 0000000 00/00/0000 N 1 PREPARED 12/12/1996. 12:54:20 City of San Jacinto i''AVtr 10 PROGRAM: GM313U ACCOUNTS PAYABLE UPDATE LIST REPORT NUMBER 12 GROUP NUMBER 00308 ACCOUNTS PAYABLE ACCOUNTING F'ERIODi06/1997 - OROUP USER ID : ANNE GROUP CREATED BY i ANNE 3 (GROUP UPDATED BY i ANNE 5 TRANS* TRANS DATE VOUCHER BK ACCOUNT NUMBER PROJ P.O. VENDOR VENDOR NAME INVOICE NUMBER AMOUNT DESCRIPTION 1 DESCRIPTION 2 DUE DATE CHECR4 ICI•EAR BATE vim LAST TRANS— 9 ,C II 6200 12/11/1996 002078 00 010-2500-425.30-90 0000750 MUNICIPAL RESOURCE STMT 500.00 14 SALES TAX INFORMATION SERVICES-2ND QTR. 12/17/1996 0000000 00/00/0000 N• c 6300 12/11/1996 002079 00 025-7100-410.21-35 0000780 OVERNIGHT INDUSTRIAL 15361 3.56 !P .JANITORIAL SUPPLIES 12/17/1996 0000000 00/00/0000 N _ - z; 6400 12/11/1996 002080 00 025-7100-410.21-35 0000780 OVERNIGHT INDUSTRIAL 15358 26.81 ,I JANITORIAL SUPPLIES 12/17/1996 0000000 00/00/0000 N 6500 12/11/1996 002081 00 050-9000-450.21-35 0000780 OVERNIGHT ,INDUSTRIAL 15140 41.30 JANITORIAL SUF'F'LIF'S 12/17/1996 0000000 00/00/0000 N 6600 12/11/1996 002082 00 050-9000-450.21-35 0000780 OVERNIGHT INDUSTRIAL 15359 64.01 - JANITORIAL SUPPLIES 12/17/1996 0000000 00/00/0000 N 3. 6700 12/11/1996 002083 00 050-9000-450.33-30 0000780 OVERNIGHT INDUSTRIAL 15417 6.44 JANITORIAL SUPPLIES 12/17/1996 0000000 00/00/0000 N 6800 12/11/1996 002084 00 010-1210-412.30-90 0002085 PACIFIC PHYSICIAN SERVICE 196319 380.00 i PRE—EMPLOYMENT PHYSICAL RESERVE OFFICER 12/17/1996 0000000 00/00/0000 N 1 6900 12/11/1996 002085 00 010-3100-431.34-05 0000795 PAGENET 034-165605 167.50 '' PAGERS—POLICE DEPARTMENT - 12/17/1996 0000000 00/00/0000 N _ (+< 7000 12/11/1996 002086 00 096-9700-470.40-01 7749 0000804 PEACOCK FINANCIAL CORP. 7 34,682.07 VIRGINIA LEE HOTEL REDEVELOPMENT 12/17/1996 0000000 00/00/0000 N 41 7100 12/11/1996 002087 00 025-7100-410.34-05 0000806 PHOENIX PROGRAM INC. 2130CT1 1,370.00 I' PARKS MAINTENANCE 12/17/1996 0000000 00/00/0000 N 7200. 12/11/1996 0020E38 00 021-4150-410.34-05 0000806 PHOENIX PROGRAM INC. 2130CT1 2,105.00 BTFEET/FUBLICWORKS_-. _ MAINTENANCE 12/17/1996 0000000 00/00/0000 N_ si i 7300 12/11/1996 002089 00 010-3100-431.21-10 0002420 REMARKABLE PRODUCTS 1196B908 18.45 '; FEDERAL LAW POSTER POLICE DEPARTMENT 12/17/1996 0000000 00/00/0000 N K, 7400 12/11/1996 002090 00 022-4150-410.40-01 0002047 R.S.K. GRIFFITH'S ASPHALT STMT 3,200.00 F STREET .REPAIRS MOUNTAIN &_ESPLANADE 12/17/1996 0000000 00/00/0000 N y. 1 7500 12/11/1996 002091 00 021-4150-410.34--05 ' 0000902 SAN DIEGO ROTARY BROOM CO 81079 276.92 i . REWIND MAIN BROOM PUBLIC WORKS - 12/17/1996 0000000 00/00/0000 N K, I I' 7600 12/11/1996 002092 00 010-1400-414.31-20 0001034 CITY OF SAN JACINTO PETTY REO 35.61 REIMBURSE .PETTY_ CASH FUND__- __-_ 12/17/1996 0000000 00/00/0000 N i. I h_ 110 411° PREPARED 12/12/1996. 12:54:20 City of San Jacinto PAGE 11 PROGRAM: OM31 ACCOUNTS PAYABLE 4TE LIST REPORT NUMB 12 GROUP NUMBER 00308 ACCOUNTS PAYABLE • ACCOUNTING F'ERIOD_S 06/1997 -_-._-_- GROUP USER ID 2 ANNE 1 z GROUP CREATED BY $ ANNE • 3 GROUP UPDATED BY ANNE °' 1.; TRANS* TRANS DATE VOUCHER BK ACCOUNT NUMBER PROJ P.O. VENDOR VENDOR NAME INVOICE NUMBER AMOUNT 1 1 DESCRIPTION 1 DESIrRIM I N 2 DUE-DATE- -D CHECKSWRECK DATE TYPE LAST-TRANS- 12 7700 12/11/1996 002093 00 010-1700-417.21-10 0001034 CITY OF SAN JACINTO PETTY REQ 17.19 13 ie REIMBURSE PETTY CASH FUND 12/17/1996 0000000 00/00/0000 N ii i 17 7800 12/11/1996 002094 00 010-1700-417.31-20 0001034 CITY OF 'SAN JACINTO PETTY REQ 8.00 i. REIMBURSE PETTY CASH FUND . 12/17/1996 0000000 00/00/0000 N 7900 12/11/1996 002095 00 010-2500-425.21-10 0001034 CITY OF SAN JACINTO PETTY REQ 16.29 1' REIMBURSE PETTY CASH FUND 12/17/1996 0000000 00/00/0000 N 24 8000 12/11/1996 002096 00 010-3300-431.31-20 0001034 CITY OF SAN JACINTO PETTY REQ 6.00 `2. ` REIMBURSE PETTY CASH FUND 12/17/1996 0000000 00/00/0000 N 21 _ 8100 12/11/1996 002097 00 010-7400-425.21-10 0001034 CITY OF SAN JACINTO PETTY REQ 13.96 REIMBURSE PETTY CASH FUND 12/17/1996 0000000 00/00/0000 N L 8200 12/11/1996 002098 00 050-9000-450.21-10 0001034 CITY OF SAN JACINTO PETTY REQ 9.73 .' REIMBURSE PETTY CASH FUND 12/17/1996 0000000 00/00/0000 N - - 11 _ 8300 12/11/1996 002099 00 050-9000-450.31--20 0001034 CITY OF SAN JACINTO PETTY REQ 32.62 II REIMBURSE PETTY CASH FUND 12/17/1996 0000000 00/00/0000 N 8400 12/11/1996 002100 00 096-9700-470.40-01 0000447 SO. CALIFORNIA EDISON CO. STMT 30.13 ' UTIL.ITIES '12/17/1996 0000000 00/00/0000 N <- I. 8500 12/11/1996 002101 00 025-7260-410.35-14 0000447 SO. CALIFORNIA EDISON CO. STMT 28.14 "• ' UTILITIES 12/17/1996 0000000 00/00/0000 N 4 8600 12/11/1996 002102 00 010-3100-431.30-90 0000204 DEPT. OF JUSTICE 138096 74.00 FINGERPRINT FEES POLICE DEPARTMENT 12/17/1996 0000000 00/00/0000 N R 8700 12/11/1996 002103 00 010-2500-425.35-16 0001980 U.S. LONG DISTANCE STMT 89.26 ' LONG DISTANCE SERVICES 12/17/1996 0000000 00/00/0000 N ' 8800 12/11/1996 002104 00 010-2500-425.35-16 ' 0001980 U.S. LONG DISTANCE STMT 190.45 `'' 12/17/1996 0000000 00/00/0000 • N s LONG DISTANCE SERVICES '' 8900 12/11/1996 002105 00 021-4150-410.35-16 0001980 U.S. LONG DISTANCE STMT 61.10 LONG DISTANCE SERVICES 12/17/1996 0000000 00/00/0000 N 9000 12/11/1996 002106 00 025-7260-410.34-05 0000354 VALLEY TEEN FOUNDATION 536 41.25 GRAFFITI REMOVAL 12/17/1996 0000000 00/00/0000 N 9100 12/11/1996 002107 00 025-7260-410.34-05 .0000354 VALLEY TEEN FOUNDATION 540 112.25 GRAFFITI REMOVAL 12/17/1996 0000000 00/00/0000 N • I'. PREPARED 12/12/1996. 12:54:20 City of San Jacinto PAGE 12 PROGRAM: GM313U ACCOUNTS PAYABLE UPDATE LIST REPORT NUMBER 12 GROUP NUMBER 00308 ACCOUNTS PAYABLE ACCOUNTING PERIODS 06/1997 T1 GROUP USER ID _ ANNE — —. ---- -- -------------- i ( GROUP CREATED BY 2 ANNE 9 ' GROUP UPDATED BY : ANNE s I 7 TTtANSo TRANS DATE VOUCHER BK ACCOUNT NUMBER PROD P.O. VENDOR VENDOR NAME INVOICE NUMBER AMOUNT s DESCRIPTION 1 DESCRIPTION 2 DUE DATE CHECK0 CHECK UATE TYPE LA§T TRANg II i 9200 12/11/1996 002108 00 025-7260-410.34-05 0000354 VALLEY TEEN FOUNDATION 542 155.00 1 GRAFFITI REMOVAL 12/17/1996 0000000 00/00/0000 N . : 9300 12/11/1996 002109 00 010-3210-431.21-10 0000346 VISION GRAPHICS STMT 310.05 BUSINESS LICENSE RENEWAL _12/17/1996 0000000 00/00/0000 N : 9400 12/11/1996 002110 00 010-1100-411.31-20 0002361 WELLS FARGO BANK STMT 700.00 MASTERCARD STATEMENT 12/17/1996 0000000 00/00/0000 N i' 9500 12/11/1996 002111 00 010-1200-412.31-20 0002361 WELLS FARGO BANK STMT 300.00 MASTERCARD STATEMEN1 12/17/1996 0000000 00/00/0000 N 9600 12/11/1996 002112 00 010-1700--417.31-20 , 0002361 WELLS FARGO BANK STMT 250.00 MASTERCARD STATEMENT _ 12/17/1996 0000000 00/00/0000 N 9700 12/11/1996 002113 00 099-9700-470.40-01 7574 0001994 WESTERN AMERICAN DESIGN STMT 7,140.00 CONSTRUCTION PROJECT SAN JACINTO 6 THIRD 12/17/1996 0000000 00/00/0000 N i -' 9800 12/11/1996 002114 00 085-0000-202.21-54 0001091 LAURIE MORA REG 90.00 — i EMPLOYEE_TRUST FUND 12/17/1996 0000000 00/00/0000 N 4 9900 12/11/1996 002115 00 096-9700-470.40-01 7794 0002419 PETER & CAROLINE CHAMPION STMT 1,197.22 1- COMMERCIAL FACADE 410 E. MAIN STREET 12/17/1996 0000000 00/00/0000 N 10000 12/12/1996 002116 00 010-1200-412.31-20 0002363 DENNIS HALLOWAY REQ 92.34 REIMBURSE MEETING - EXPENSES 12/17/1996 0000000 00/00/0000 N 10100 12/12/1996 002117 00 099-9710-470.40-01 7776 0001470 A.A. CHAMBERLAIN & ASSOC. 2 10.820.00 TRENCHING & PLUMBING COURTSIDE CLASSIC 12/17/1996 0000000 00/00/0000 N 10200 12/12/1996 002118 00 099-9710-470.40--01 7776 0001470 A.A. CHAMBERLAIN & ASSOC. 1 6,87.7.38 -_ COST INCURRED START OF_ PROJECT-COURTSIDE CLASSIC 12/17/1996 0000000 00/00/0000 N -____ GROUP TOTALS .. j COUNT: 101 { AMOUNT: 91.038.16 . f Agenda No. 5.2 • STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Laurie Mora, Deputy City Clerk DATE: December 17, 1996 SUBJECT: Claim - Meza, Ruben Ramirez - File # JS 97-05-03 RECOMMENDATION: Reject the claim as presented as recommended by the Claims Adjustor pursuant to Government Code Section 913. i - Approved Other Denied ContinuedDate - Tabled Amended Vote_ Informational • Withdrawn COACHELLA VALLEY JOINT POWERS INSURANCE AUTHORITY December 3, 199611111 S. Ms. Laurie Mora Deputy City Clerk City of San Jacinto P.O. Box 488 San Jacinto, CA 92581 RE: Meza, Ruben Ramirez v. City of San Jacinto Loss Date : 10/02/96 Our File No. : JS 97-05-03 Dear Ms. Mora: We are in receipt of the above-captioned claim for damages filed with the City of San Jacinto by claimant Ruben Ramirez Meza. We request that you take the action indicated below: [ X ] CLAIM REJECTION: Written rejection of claim by authorized board/officer in accordance with Government Code Section 913. [ I LATE CLAIM: Do NOT reject claim but RETURN it for failure to file within time limit prescribed in Government Code Section • 911.2. Transmittal NOT to contain "WARNING" required by Section 913,but should advise that the recourse to file "Application for Leave to File Late Claim" as provided in Government Code Section 911.4. This must be returned within 45 days of the date claim mailed or delivered. [ I INSUFFICIENT CLAIM: Send notice of insufficiency for failure to comply with Government Code Section 910 and/or 910.2 and/or 910.4 and cite the following specific insufficiencies: This must be sent within 20 days of your receipt of claim. [ ] AMENDED CLAIM: Reject claim as set forth in first paragraph above, CLAIM REJECTION. [ ] APPLICATION FOR LEAVE TO FILE LATE CLAIM: Reject the Application under Government Code Section 911.8. [ I OPERATION OF LAW! Defer any written response pending our further advice. Please provide us with a copy of any response requested above. If you have any questions, please contact the CVJPIA office. ery tru y yours, Dennis M. M 41K y Claims Manager DMM/mc • 77-670 Springfield Lane, Suite 1A, Palm Desert,CA 92211 (619) 360-4966 FAX (619) 360-3264 FILE WITH: CLAIM FOR DAMAGES i RESERVE FOR FILING STAMP -' 7.RK'S OFFICE 31 Main Street TO PERSON OR PROPERTY CLAIM NO. San Jacinto, CA 92583 INSTRUCTIONS RECEIVED CRY CLERKS OFF. 1.Claims for death.injury to person or to personal property must be filed not later than six months after the occurrence.(Gov.Code Sec.911.2.) N 0 V 2 5 1996 2.Claims for damages to real propeny must be filed not later than 1 year after the occurrence. (Gov.Code Sec 911.2 3.Read entire claim form before filing. y��t;`- 4.See page 2 for diagram upon which to locate place of accident. 5.This claim form must be signed on page 2 at bottom. 6.Attach separate sheets.if necessary,to give full details.SIGN EACH SHEET. TO: CITY OF SAN JACINTO Date /07/52aimant Name of Claimant Occupation of Claimant Ruben Ramirez Meza Construction Home Address of Claimant City and State Home Telephone Number 25141 Via Las Lomas Murrieta CA 92562 909-698-6528 Business Address of Claimant City and State Business Telephone Number N/A Give address and telephone number to which you desire notices or communications to be sent Claimant's Social Security No. regarding this claim: Same as above 555-25-5861 When did DAMAGE or INJURY occur? Names of any city employees involved in INJURY or DAMAGE Date 1 0/0 7/9 h Time 5-J fl PM N/A If claim is for Equitable Indemnity,give date claimant served with the complaint: Date Where did DAMAGE or INJURY occur?Describe fully,and locate on diagram on reverse side of this sneet.Where appropriate.give street names and address and measurements from landmarks: Main And Sheriff Ave. in San Jacinto. • Describe in detail how the DAMAGE On 10/02/96 was and explosion in the Chamber of Commerce and the glasses of my Car was broken and Damage to my car paint. Vhy co you claim the city is responsible? Because this incident occurred in the parking of Main St. and this belong to the City. Describe in detail each INJURY or DAMAGE 1 ) Back glass- broken 2 ) Door glass- broken 3 ) Damage in Body and Paint. • SEE PAGE 2(OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIC 28 ONCE FILED WITH THE CITY CLERK THIS CLAIM BECOMES A PUBLIC RECORD The amount claimed. as of the date of presentation of this claim, is comautea as follows: Damages incurred to date(exact): Es:fmatec Prospective damages as ,is known: Damage to propel}, S 3 0 0 9 . 6 4 Future exoenses for medical ana hospital care . S Expenses for medical ana hospital care S Future loss of earnings S Loss of earnings S Other prospective special damages S Special damages for S Prospective general damages Total estimate prospective damages SS. General damages S Total damages incurred to date S 3009 . 6 4 Total amount claimed as of date of presentation of this claim: $ Was damage and/or injury investigated by police? riot If so.what city? Were paramedics or ambulance called? If so,name city or ambulance If injured,state date.time,name and address of doctor of your first visit WITNESSES to DAMAGE or INJURY:List all persons and addresses of persons known to have information: Name Address Phone Name Address Phone Name Address Phone DOCTORS and HOSPITALS: Hospital Address Date Hospitalized Doctor Address Date of Treatment Doctor Address Date of Treatment READ CAREFULLY For all accident claims place on following diagram names of streets, or your vehicle when you first saw City vehicle:location of City including North. East. South. and West; indicate place of accident by at time of accident by "A-1" and location of yourself or your ve "X" and by showing house numbers or distances to street corners. the time of the accident by "B-1" and the point of impact by If City Vehicle was involved, designate by letter"A" location of City NOTE: If diagrams below do not fit the situation,attach h Vehicle when you first saw it, and by "B" location of yourself diagram signed by claimant. , ,//// \ SIDEWALK / CURE — // \ CL'P: PARKWAY /T SIDEWALK Signature of Claimant or person filing on Typed Name: Dal his behalf giving relationship to Claimant: ,---/._ ) Ruben Ramirez Meza ----- •L.? .'t<", c /I',-, r NOTE: CLAIMS MUST B FILED WITH CITY CLERK(Gov. Code Sec. 915a). Presentation of a false claim is a felony(Pen. Code Sec T. - 29 AGENDA ITEM NO. 5 .3 CITY OF SAN JACINTO STAFF REPORT DATE: December 17, 1996 TO: Honorable Mayor and Members of the City Council via Dennis Halloway, City Manager FROM: Nathaniel Holmes Ill, Chief of Police SUBJECT: Shopping Cart Ordinance RECOMMENDATION: Waive the reading in full, read by title only and adopt (second reading) Ordinance No. 1027, relating to abandoned shopping carts. FISCAL ANALYSIS: The actual cost of City staff costs to enforce this ordinance and • any potential income from that enforcement are unknown at this time. The desirable situation would be zero cost and zero income. BACKGROUND: Concerned citizens have expressed concern regarding the blight caused by abandoned shopping carts within the city. The state has preempted the enforcement of conflicting local ordinances by Assembly Bill 317 by Assembly Member Granlulnd which has been signed by the Governor and takes effect January 1, 1997. This ordinance reflects the requirements of AB 317. On December 3, 1996, City Council introduced the ordinance and it is now back for adoption. It will take effect thirty days after adoption. STAFF APPROVALS: CITY CLERK'S OFFICE USE ONLY City Manager City Attorney Finance Director vAt Continued Date Tabled • Amended Vote_ Informational Withdrawn ORDINANCE NO. • AN ORDINANCE OF THE CITY OF SAN JACINTO, A CALIFORNIA MUNICIPALITY, CONCERNING THE REGULATION OF SHOPPING CARTS IN THE CITY AND PROVIDING PENALTIES FOR VIOLATION THEREOF The City Council of the City of San Jacinto does ordain as follows: ARTICLE ONE. IN GENERAL SECTION 1. This ordinance shall be known as the shopping cart control ordinance of the City of San Jacinto SECTION 2. Declaration of Public Nuisance. The City Council makes the following findings and declarations: The accumulation and storage of wrecked, dismantled, or abandoned shopping carts, or parts thereof, on public or private property is found to create a condition tending to reduce property values, to promote blight and deterioration, to constitute an attractive nuisance creating a hazard to the health and safety of minors, to be aesthetically detrimental to the community, and to be injurious to the health, safety and general welfare. Therefore, the presence of wrecked, dismantled, or abandoned shopping carts, or parts thereof, on public or private property, is declared to constitute a public nuisance which may be abated as such in accordance with the provisions of this chapter. SECTION 3. DEFINITIONS. For the purpose of this ordinance, unless it is • plainly evident from the context that a different meaning is intended, certain terms used herein are defined as follows: "Abatement of shopping cart" means the removal by the city of an abandoned shopping cart which is visible from any public right-of-way. "Abandoned shopping cart" means any empty shopping cart left on any public or private property with no person in the vicinity. "City Manager" means City Manager, City Manager's designee, and/or authorized representatives of the City Manager. "Public property" means and includes, but is not limited to, all areas dedicated to public use for public street purposes, roadways, parkways, alleys, sidewalks, flood control channels and any public right-of-way. "Shopping cart"means a basket which is mounted on wheels or a similar device generally used in retail establishments by a customer for the purpose of transporting goods of any kind. SECTION 4. REQUIRED PUBLIC NOTIFICATION. The provisions of this section shall apply when a shopping cart has a sign permanently affixed to it that identifies the owner of the cart or the retailer, or both; notifies the public of the procedure to be utilized for authorized removal of the cart from the premises; notifies the public that the unauthorized removal of the cart from the premises or parking area of the retail establishment, or the unauthorized possession of the cart, is a violation of this city • • ordinance and state law; and lists a valid telephone number or address for returning the cart removed from the premises or parking area to the owner or retailer. SECTION 5. CART IMPOUNDMENT BY THE CITY. A shopping cart that has a sign affixed to it in accordance with SECTION 4 may be impounded by the City Manager provided both of the following conditions have been satisfied: (a) The shopping cart is located outside the premises or parking area of a retail establishment. The parking area of a retail establishment located in a multi store complex or shopping center shall include the entire parking area used by the complex or center. (b) The shopping cart is not retrieved within three business days from the date the owner of the shopping cart, or his or her agent, receives actual notice from the city of the shopping cart's discovery and location. SECTION 6. EMERGENCY IMPOUNDMENT In instances where the location of a shopping cart will impede emergency services, the City Manager is authorized to immediately retrieve the shopping cart from public or private property. SECTION 7. COST RECOVERY The City is authorized to recover its actual costs, as determined by the City Manager, for providing the impoundment service. Also, the City may fine the owner of an impounded shopping cart in an amount as shown in the Schedule of Fines Resolution as adopted by the City Council, for each occurrence is excess of three during a specified six-month period for failure to retrieve shopping carts in accordance with this section. An occurrence includes all shopping carts impounded in accordance with this section in a one day period. SECTION 8. DISPOSAL OF IMPOUNDED CARTS Any shopping cart not reclaimed from the City within thirty(30)days of receipt of a notice of violation by the owner of the shopping cart may be sold or otherwise disposed of by the City Manager. SECTION 9. VALIDITY. If any section, clause, phrase or portion of this ordinance, is for any reason, held to be invalid or unconstitutional by any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have adopted this ordinance and each section, sub-section, sentence, clause, phrase or portions thereof, irrespective of the fact that any one or more sections subsections, sentences, clauses, phrases or portions thereof, be declared invalid or unconstitutional. SECTION 10. CERTIFICATION. The City Clerk shall certify to the passage of this ordinance and cause the same to be published in accordance with the provisions of Government Code Section 36933, and the same shall thereupon take effect as provided by law. INTRODUCED at a regular meeting of the City Council of the City of San 0 Jacinto, duly held on the day of , 1996. MOVED, PASSED AND ADOPTED at a regular meeting of said City Council duly held on the day of , 1996, by the following vote: AYES: Councilmembers NOES: Councilmembers ABSENT: Councilmembers Jim Conner, Mayor ATTEST: ill Pamela L. Lee, City Clerk 0 Agenda No. 5 - LI • STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Pamela L. Lee, City Clerk DATE: December 17, 1996 SUBJECT: Ordinance - General Municipal Elections - Odd Year (Second Reading) RECOMMENDATION: Waive the reading in full and read by title only, and adopt (Second Reading) Ordinance No. 1028, amending the Municipal Code and setting General Municipal Elections in the odd year. FISCAL IMPACT: Election Cost Savings •. BACKGROUND: This is a clean up item. Previously the City Council adopted Resolution No. 2169, setting the general municipal elections in the odd year. At the regular meeting of December 3, 1996, Council introduced this ordinance and it is now back for the second reading and adoption. This action will amend the municipal code in accordance with the prior actions of Council. Approved Other Denied Continued Date Tabled Amended Vote 7 Informational Withdrawn ORDINANCE NO. 1028 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, SETTING THE DATE FOR FUTURE MUNICIPAL ELECTIONS THE CITY COUNCIL OF THE CITY OF SAN JACINTO DOES ORDAIN AS FOLLOWS: SECTION 1. The City of San Jacinto, on November 16, 1993, adopted Resolution No. 2169, setting future municipal elections in the odd-numbered years, which was approved by the Board of Supervisors. SECTION 2. The Registrar of Voters proceeded with the legally mandated mailed notification of all registered voters. SECTION 3. The City wishes to amend the Municipal Code to reflect the changed municipal election date as follows: Amend Title 2 Section 68.010 (A.): 2.68.010 When Held. A. The city shall hold its general municipal election on the same day as the general election, presently established to be the first Tuesday in November in each odd-numbered year. Amend Title 2 Section 68.020: 2.68.020 Effect on Current Office Holders. Those elected city officers whose four-year terms of office would have, prior to the adoption of the Resolution, expired on the first Tuesday of an even-numbered year, shall instead continue in their offices until no later than the fourth Tuesday after the day of the general municipal election. SECTION 4. This ordinance shall take effect immediately pursuant to Government Code Section 36937 (a) and shall become operative thirty days following adoption. SECTION 5. If any section, part, clause or phrase of this ordinance or the application thereof to any person or circumstances is held invalid, such invalidity shall not affect other provisions of applications of this ordinance which can be given without the invalid provision or application, and to this end the provisions of this ordinance are severable. APPROVED AND ADOPTED this 17th day of December, 1996, by the following • vote: AYES. NOES: ABSENT: ABSTAIN: Jim Conner, Mayor ATTEST: Pamela L. Lee. City Clerk I, Pamela L. Lee, City Clerk of the City of San Jacinto, do hereby certify that the foregoing is a true and correct copy of Ordinance No. 1028, duly introduced by the City Council at • their regular meeting of December 3, 1996, and adopted at their regular meeting of December 17, 1996. WITNESS MY HAND AND OFFICIAL SEAL this day of • • AGENDA ITEM NO. 5 • 5 CITY OF SAN JACINTO STAFF REPORT DATE: December 17, 1996 TO: Honorable Mayor and Members of the City Council FROM: Bob Wilson, Fire Marshall via Brian McNabb, Director of Community Development SUBJECT: ORDINANCE PROVIDING FOR THE ADMINISTRATION OF DISASTER OPERATION AND RELIEF RECOMMENDATION Waive the reading in full, read by title only and adopt (second reading) Ordinance No. 1029, providing for the administration of disaster operation and relief. • BACKGROUND This ordinance will be part of our continuing effort to improve the response capabilities of the City of San Jacinto during times of disaster, and to provide for the preparation and carrying out of the protection of persons and property within the City. The majority of an Emergency Program Manager's time is spent preparing for and mitigating possible emergencies. How well these efforts are done will determine how well our City can respond to and recover from an emergency. H:\ccrpt-96\Ord-Dstr.Rel Apovad Other Denied Continued Date - Tabled - Amended Vote__ iy Informational Withdrawn ORDINANCE NO. AN ORDINANCE OF THE CITY OF SAN JACINTO, CALIFORNIA, ADOPTED PURSUANT TO THE STATE HEALTH AND SAFETY CODE, AMENDING THE LATEST ADOPTED EDITION OF THE UNIFORM BUILDING AND FIRE CODES TO REGULATE HAZARDOUS FIRE CONDITIONS IN THE VERY HIGH FIRE HAZARD SEVERITY ZONES DESIGNATED IN ACCORDANCE WITH ORDINANCE NO. 1005 OF THE CITY OF SAN JACINTO. The City Council of the City of San Jacinto does obtain as follows: SECTION 1. This Ordinance shall apply to all real property located within the City of San Jacinto which is within the very high fire hazard severity zones designated pursuant to Section 1: of Ordinance No. 1005. SECTION 2. Definitions • Accessory building: Any building used as an accessory to residential, commercial, recreational, industrial, or educational purposes as defined in the latest adopted edition of the California Building Code, Group U, Division 1 , Occupancy that requires a building permit. Building: Any structure used or intended for supporting or sheltering any use or occupancy that is defined in the latest adopted edition of the California Building Code, except Group U, Division 1 , Occupancy. For the purposes of this subchapter, building includes mobile homes and manufactured homes, churches , and day care facilities. Dead-end-road: A road that has only one point of vehicular ingress/egress, including cul-de-sacs and looped roads. Defensible space: The area within the perimeter of a parcel, development, neighborhood or community where basic wildland fire protection practices and measures are implemented, providing the key point of defense from an approaching wildfire or defense against encroaching wildfires or escaping structures fires. The perimeter as used herein is the area encompassing the parcel or parcels proposed for construction and/or development, excluding the physical structure itself. The area is characterized by the establishment and maintenance of emergency vehicle access, emergency water reserves, 110 street names and building identification, and fuel modification measures. Development: As defined in Section 66418.1 of the California Government Code. • Driveway: A vehicular access that serves no more than two buildings, with no more than 3 dwelling units on a single parcel, and any number of accessory buildings. Dwelling unit: Any building or portion thereof which contains living facilities, including provisions for sleeping, eating, cooking and/or sanitation for not more than one family. Greenbelts: Facility or land-use, designed for a use other than fire protection, which will slow or resist the spread of a wildfire. Includes parking lots, irrigated or landscaped areas, golf courses, parks, playgrounds, maintained vineyards, orchards or annual crops that do not cure in the field. Hammerhead/T: A roadway that provides a "T": shaped, three-point turnaround space for emergency equipment. being no narrower than the road that serves it. Hydrant: A valved connection on a water supply/storage system, having at least one 2-1/2 inch outlet, with male American National Fire Hose Screw Threads (NH) used to supply fire apparatus and hoses with water. Occupancy: The purpose for which a building, or part thereof, is used or intended to be used. 1111 One-way road: A minimum of one traffic lane width designed for traffic flow in one direction only. Roads, streets, private lanes: Vehicular access to more than one parcel; access to any industrial or commercial occupancy, or vehicular access to a single parcel with more than two buildings or four or more dwelling units. Roadway: Any surface designed, improved, or ordinarily used for vehicle travel. Same Practical Effect: As used in this ordinance, means an exception or alternative with the capability of applying accepted fire suppression strategies and tactics, and provisions for firefighter safety, including: (a) access for emergency fire equipment, (b) safe civilian evacuation, (c) signing that avoids delays in emergency equipment response, (d) available and accessible water to effectively attack fire or defend a structure • from fire, and • (e) fuel modification sufficient for civilian and firefighter safety. Structure: That which is built or constructed, an edifice or building of any kind, or any piece of work artificially built up or composed of parts joined together in some definite manner. Traffic lane: The portion of a roadway that provides a single line of vehicle travel. Turnaround: A roadway, unobstructed by parking, which allows for a safe opposite change of direction for emergency equipment. Design of such area may be a hammerhead of terminus bulb. Turnouts: A widening in a roadway to allow vehicles to pass. Vertical clearance: The minimum specified height of a bridge or overhead projection above the roadway. SECTION 3. Section 5 of Ordinance 975 is hereby amended by adding Subsection "J" as follows: J. Fire Hazard Standard Specification and Information Required on Plans 1.) Definitions. VERY HIGH FIRE HAZARD SEVERITY ZONE. Any geographic area designated pursuant to Government Code Section 51178 to contain the type and condition of vegetation, topography, weather, and structure density to increase the possibility of conflagration fires. 2.) Fire Protection Information on Plans and Specification in Very High Fire Hazard Severity Zones. In addition to all other relevant provisions of this code and the Uniform Fire Code, appendices and amendments thereto, a vicinity plan, scale no smaller than 1 inch equals 100 feet, shall be submitted to and approved by the fire department prior to the issuance of a grading permit or, if no grading permit is to be issued, prior the issuance of a building permit. The plan shall show the following: a. All existing and proposed private and public streets on the proposed development property and within 300 feet of the property line of the proposed development, and so identified, with street width dimensions. b. The location and identification of all existing and proposed fire • hydrants within 300 feet of the property line of the proposed development. The water supply shall meet the fire flow requirements of the City. • c. The location, occupancy classification, and use of a abutting properties. d. Preliminary fuel modification plans for all improvements in areas containing combustible vegetation shall be submitted to and approved by the City of San Jacinto, concurrent with the submittal for approval of any tentative map. Final fuel modification plans shall be submitted to and approved by the City of San Jacinto prior to the issuance of a grading permit. The plans shall consider the criteria set forth in the Fuel Modification Plan Guidelines for Very High Fire Hazard Severity Zones. 3.) Building Standards. Buildings and structures hereafter constructed, or relocated into Very High Fire Hazard Severity Zones shall, in addition to the requirements of the California Building Code and any other local ordinances, meet the following construction requirements. (a) Eaves. Eaves shall be protected on the exposed underside by materials approved for one-hour-rated fire-resistive construction. Fascias are required and must be protected on the backside by materials approved for one-hour- rated fire-resistive construction or 2-inch (51 mm) nominal dimension lumber. (b) Underfloor Areas. Building or structures shall have all underfloor areas enclosed to the ground with exterior walls. Exception: Complete enclosure may be omitted where the underside of all exposed floors and all exposed structural columns, beams and supporting walls are protected as required for exterior one-hour-rated fire-resistive construction. (c) Unenclosed Accessory Structures. Unenclosed accessory structures attached to buildings with habitable spaces and projections, such as decks, shall be one one-hour-rated fire-resistive construction, or constructed with noncombustible materials. Exception: When 100 feet of defensible space is provided, patio roofs may be constructed of combustible materials not less than 2 x 4 inch nominal size • and arbors or open lattice work sunshades may be constructed of • combustible materials not less than 2 x 2 inch nominal size. (d) Unenclosed Accessory Structures. Unenclosed accessory structures attached to buildings with habitable spaces and projections, such as decks, shall be of one-hour-rated fire-resistive construction, or constructed with noncombusitble materials. Exception: When 100 feet of defensible space is provided, patio roofs may be constructed of combustible materials not less than 2 x 4 inch nominal size and arbor or open lattice work sunshades may be constructed of combustible materials not less than 2 x 2 inch nominal size. (e) Underfloor Areas (Attached Structure). When the attached structure is located an constructed so that the structure or any portion thereof projects over a descending slope surface, the area below the structure shall have all underfloor areas enclosed to within 6 inches (152 mm) of the ground, with exterior walls. (f) Windows. Exterior windows, window walls and skylights shall be tempered glass or multilayered glazed panels. (g) Doors. Exterior doors, other than vehicular access doors to garages, shall be noncombustible or solid core not less than 1-3/4 inch (45 mm) thick. Windows within doors and glazed doors. (h) Attics. Attic ventilation openings, foundation or underfloor vents, or other ventilation openings, foundation or underfloor vents, or other ventilation opening in vertical exterior walls and vents through roofs shall not exceed 144 square inches (0.0929m2) each. Such vents shall be covered with noncombustible corrosion-resistant mesh with openings not to exceed 1/4 inch (6.4 mm). Attic ventilation openings shall not be located in soffits, in eave overhangs, between rafters at eaves, or in other overhang areas. Gable end and dormer vents shall be located at least 10 feet (3048 mm) from property lines. Underfloor ventilation openings shall be located as close to grade as practical. (i) Walls. Detached accessory structures located less than 50 feet (15,240 mm) from a building containing habitable space shall have exterior walls constructed with materials approved for one-hour-rated fire-resistive construction, or constructed with noncombustible materials on the exterior • side. • (j) Underfloor Areas (Detached Structure). When the detached structure is located and constructed so that the structure or any portion thereof projects over a descending slope surface, the area below the structure shall have all underfloor areas enclosed to within 6 inches (152 mm) of the ground, with exterior walls. SECTION 4. Section 12 of Ordinance 976 is hereby amended as follows: Add the following new sub-section to U.F.C. Appendix II-A: Section 3-A. Fire Protection Information on Plans and Specifications in Very High Fire Hazard Severity Zones. In addition to all other relevant provisions of this code and the Uniform Building Code, appendices and amendments thereto, a vicinity plan, scale no smaller than 1 inch equals 100 feet, shall be submitted to and approved by the fire department prior to the issuance of a grading permit or, if no grading permit is to be issued, prior to the issuance of a building permit. The plan shall show the following: 1. All existing and proposed private and public streets on the proposed development property and within 300 feet of the property line of the proposed development, and so identified with street width dimensions. • 2. The location and identification of all existing and proposed fire hydrants within 300 feet of the property line of the proposed development. The water supply shall meet the fire flow requirements of the City. 3. The location, occupancy classification, and use of abutting properties. Preliminary fuel modification plans for all improvements in areas containing combustible vegetation shall be submitted to and approved by the City of San Jacinto Fire Marshall. concurrent with the submittal for approval of any tentative map. Final fuel modification plans shall be submitted to and approved by the City of San Jacinto prior to the issuance of a grading permit. The plans shall meet the criteria set forth in the Fuel Modification Plan Guidelines for Very High Fire Hazard Severity Zones. 4. Add the following new definition to U.F.C. Section 233-V: Definitions. VERY HIGH FIRE HAZARD SEVERITY ZONE. Any geographic area designated pursuant to Government Code Section 51178 to contain the type110 and condition of vegetation, topography, weather, and structure density to increase the possibility of conflagration fires. 5. Add the following paragraph to U.F.C. Section 902.2.1 : Emergency Access. Road and street networks, whether public or private, shall provide for safe access for emergency fire equipment and civilian evacuation concurrently, and shall provide unobstructed traffic circulation during a fire emergency consistent with Sections VI through XVI. 6. Add the following paragraph to U.F.C. Section 902.2.2.1 .1 : Road Width. All roads shall be constructed to provide a minimum of two nine-foot traffic lanes providing two-way traffic flow, unless other standards are provided in this ordinance or additional requirements are mandated by local jurisdictions or local subdivision requirements. 7. Add the following paragraph to U.F.C. Section 902.2.2.2.1 : Roadway Surface. 4110 The surface shall provide unobstructed access to all vehicles, including sedans and fire engines. Surfaces should be established in conformance with local ordinances, and be capable of supporting at least a 40,000 pound load. 8. Add the following paragraph to U.F.C. Section 902.2.2.6.1: Roadway Grades. The maximum grade for all roads, streets, private lanes and driveways shall not exceed 16 percent. 9. Add the following paragraph to U.F.C. Section 902.2.2.3.1 : Roadway Radius. (a) No roadway shall have a horizontal inside radius of curvature of less than 50 feet and additional surface width of 4 feet shall be added to curves of 50-100 feet radius: 2 feet to those from anything over 100 feet. (b) The length of vertical curves in roadways, exclusive of gutters, ditches, and drainage structures designed to hold or divert water, shall be not less than 100 feet. • 10. Add the following paragraph to U.F.C. Section 902.2.2.3.1: Roadway Turnarounds. • Turnarounds are required on driveways and dead-end roads as specified in this article. The minimum turning radius for a turnaround shall be 40 feet from the center line of the road. If a hammerhead/T is used, the top of the "T" shall be a minimum of 60 feet in length. 11 . Add the following paragraph to U.F.C. Section 902.2.2.3.2: Roadway Turnouts. Turnouts shall be a minimum of 10 feet wide and 30 feet long with a minimum 25 foot taper on each end. 12. Add the following paragraph to U.F.C. Section 902.2.1 .1 .: Roadway Structures. (a) All driveway, road, street, and private land roadway structures shall be constructed to carry at least the maximum load and provide the minimum vertical clearance as required by Vehicle Code Sections 35550, 35750, and 35250. (b) Appropriate signing, including but not limited to weight or vertical clearance limitations, one-way road or single lane conditions, shall reflect the capability of each bridge. (c) A bridge with only one traffic lane may be authorized; however, it shall provide for unobstructed visibility from one end to the other and turnouts at both ends. 13. Add the following paragraph to U.F.C. Section 902.2.2.7: One-way Roads. All one-way roads shall be constructed to provide a minimum of one 10-foot traffic lane. All one-way roads shall connect to a two-lane roadway at both ends,and shall provide access to an area currently zoned for no more than 10 dwelling units. In no case shall it exceed 2640 feet in length. A turnout shall be placed and constructed at approximately the midpoint of each one- way road. 14. Add the following paragraph to U.F.C. Section 902.2.2.4.1 : Dead-end Roads. (a) The maximum length of a dead-end road, including all dead-end roads accessed from the dead-end road, shall not exceed the following cumulative lengths, regardless of the number of parcels served: parcels zoned for less than one acre - 800 feet parcels zoned for 1 acre to 4.99 acres - 1320 feet parcels zoned for 5 acres to 19.99 acres - 2640 feet parcels zoned for 20 acres or larger - 5280 feet All lengths shall be measured from the edge of the roadway surface at the intersection that begins the road to the end of the road surface at its farthest point. Where a dead-end road crosses areas of differing zoned parcel sizes, requiring different length limits, the shortest allowable length shall apply. (b) Where parcels are zoned 5 acres or larger, turnarounds shall be provided at a maximum of 1320 foot intervals. (c) Each dead-end road shall have a turnaround constructed at its terminus. 15. Add the following paragraph to U.F.C. Section 702.2.2.8: Driveways. All driveways shall provide a minimum 10 foot traffic lane and unobstructed vertical clearance of 15 feet along its entire length. (a) Driveways exceeding 150 feet in length, but less than 800 feet in length, shall provide a turnout near the midpoint of the driveway. Where the driveway exceeds 800 feet, turnouts shall be provided no more than 400 feet apart. (b) A turnaround shall be provided at all building sites on driveways over 300 feet in length, and shall be within 50 feet of the building. 16. Add the following paragraph to U.F.C. Section 902.2.2.9: Gate Entrances. (a) Gate entrances shall be at least two feet wider than the width of the traffic lane(s) serving that gate. (b) All gates providing access from a road to a driveway shall be located at least 30 feet from the roadway and shall open to allow a vehicle to stop without obstructing traffic on that road. (c) Where a one-way road with a single traffic lane provides access to a gated entrance, a 40 foot turning radius shall be used. 17. Add the following paragraph to U.F.C. Section 902.2.2.10: Size of Letters, Numbers and Symbols for Street and Road Signs. 111111 Size of letters, numbers, and symbols for street and road signs shall be a minimum 3 inch letter height, 3/8 inch stroke, reflectorized, contrasting with the background color of the sign. 18. Add the following paragraphs to U.F.C. Section 902.2.2.10: Visibility and Legibility of Street and Road Signs. Street and road signs shall be visible and legible from both directions of vehicle travel for a distance of at least 100 feet. 19. Add the following paragraph to U.F.C. Section 902.2.2.11 : Height of Street and Road Signs. Height of street and road signs shall be uniform (City wide), and meet the visibility and legibility standards of this ordinance. 20. Add the following paragraph to U.F.C. Section 902.2.2.12: Names and Numbers on Street and Road Signs. Newly constructed or approved public and private roads and street must be identified by a name or number through a consistent city wide system that provides for sequenced or patterned numbering and/or nonduplicating naming. All signs shall be mounted and oriented in a uniform manner. This section does not require any entity to rename or renumber existing roads or • streets, nor shall a roadway providing access only to a single commercial or industrial occupancy require naming or numbering. 21. Add the following paragraph to U.F. C. Section 902.2.213: Intersecting roads, Street and Private Lanes. Signs required by this ordinance identifying intersecting roads, streets and private lanes shall be placed at the intersection of those roads, streets, and/or private lanes. 22. Add the following paragraph to U.F.C. Section 902.2.2.14: Signs Identifying Traffic Access Limitations. A sign identifying traffic access or flow limitations, including but not limited to weight or vertical clearance limitations, dead-end road, one-way road or single lane conditions, shall be placed: (a) at the intersection preceding the traffic access limitation, and (b) no more than 100 feet before such traffic access limitation. • 23. Add the following para ra h to U.F.C. Section 902.2.2.15: Installation of 9 p • Road, Street and Private Lane Signs. Road, street and private lane signs required by this ordinance shall be installed prior to final acceptance of road improvements. 24. Add the following paragraph to U.F.C. Secticn 902.2.2.16: Addresses for Building. All buildings shall be issued an address by the local jurisdiction which conforms to the jurisdiction's overall address system. Accessory buildings will not be required to have a separate address; however, each dwelling unit within a building shall be separately identified. 25. Add the following paragraph to U.F C. Section 902.2.2.17: Size of Letters, Numbers, and Symbols for Addresses. Size of letters, numbers and symbols for addresses shall be a minimum 3 inch letter height, 3/8 inch stroke, reflectorized, contrasting with the background color of the sign. 26. Add the following paragraph to U.F.C. Section 902.2.2.18: Installation, Location and Visibility of Addresses. (a) All buildings shall have a permanently posted address,which shall be placed at each driveway entrance and visible from both directions of travel along the road. In all cases, the address shall be posted at the beginning of construction and shall be maintained thereafter, and the address shall be visible and legible from the road on which the address is located. (b) Address signs along one-way roads shall be visible from both the intended direction of travel and the opposite direction. (c) Where multiple addresses are required at a single driveway, they shall be mounted on a single post. (d) Where a roadway provides access solely to a single commercial or industrial business, the address sign shall be placed at the nearest road intersection providing access to that site. 27. Amend Section 103 of the U.F.C.: 103.4.1 .0 Enforcement. When the City of San Jacinto finds in any building or on any premises combustible, hazardous or explosive materials or dangerous accumulations of rubbish: or finds unnecessary • accumulations of wastepaper, boxes, shavings or any highly flammable materials which are so situated as to endanger live or property; or finds obstructions to or on fire escapes, stairs, passageways, doors or windows that reasonably tend to interfere with the access and/or operations of the fire department or the egress of the occupants of such building or premises; or finds that this code is being violated, the City Fire Marshall is authorized to issue orders as necessary for the enforcement of the fire prevention laws and ordinances governing the same and for the safeguarding of live and property from fire. SECTION 5. Enforcement. For purposes of enforcement reference is made to amended Section 103.4.1 .1 and Appendix VI-C of the 1994 edition of the Uniform Fire Code. SECTION 6. Reduction of Fire Hazard. Any person who owns, leases, controls, operates, or maintains any dwelling or structure in, upon, or adjoining any mountainous area, forest-covered land, brush-covered land, brush-covered land, grass-covered land, or any land that is covered with flammable material, which area or land is within a very high fire hazard severity zone shall at all times do all of the following: (1 ) Firebreaks. Maintain around and adjacent to the building or structure a • firebreak made by removing and clearing away, for a distance of not less than 30 feet on each side thereof or to the property line, whichever is nearer, all flammable vegetation or other combustible growth. This paragraph does not apply to single specimens of trees, ornamental shrubbery, or similar plants that are used as ground cover, if they do not form a means of rapidly transmitting fire from the native growth to any building or structure. (2) Additional Firebreaks. Maintain around and adjacent to any such building or structure additional fire protection or firebreaks made by removing all brush, flammable vegetation, or combustible growth which is located from 30 feet to 100 feet from any such building or structure or to the property line, whichever is nearer, as may be required by the Fire Chief if he/she finds that, because of extra hazardous condition, a firebreak of only 30 feet around the building or structure is no sufficient to provide reasonable fire safety. Grass and other vegetation located more than 30 feet from the building or structure and less than 18 inches in height above the ground may be maintained where necessary to stabilize the soil and prevent erosion. (3) Trees. Remove that portion of any tree that extends within 10 feet of the outlet of any chimney or stovepipe. (4) Dead or Dying Wood. Maintain any tree adjacent to or overhanging any building fee of dead or dying wood. • (5) Vegetative Growth. Maintain the roof of any structure free of leaves, needles, or other dead vegetative growth. (6) Chimney and Stovepipe. Provide and maintain at all times a screen over the outlet of every chimney or stovepipe that is attached to any fireplace, stove, or other device that burns any solid or liquid fuel. The screen shall be constructed of nonflammable material with openings of not more than one-half inch in size. (7) Setback. All parcels 1 acre and larger shall provide a minimum 30 foot setback for buildings and accessory buildings from all property lines. For parcels less than 1 acre, jurisdictions shall provide for the same practical effect. (8) Disposal of Flammable Vegetation and Fuels. Disposal, including chipping, burying, burning or removal to a landfill site approved by the local jurisdiction, of flammable vegetation and fuels caused by site development and construction, road and driveway construction, and fuel modification shall be completed prior to completion of road construction or final inspection of a building permit. (9) Greenbelts. Subdivisions and other development, which propose greenbelts as a part of the development plan.shall locate said greenbelts strategically as a separation between wildland fuels and structures. The locations shall be approved by the City of San • Jacinto. A person is not required under this section to maintain a clearing on any land if that person does not have the legal right to maintain the clearing, nor is any person required to enter upon property that is owned by any other person without the consent of the owner of the property. SECTION 103.4.1 .0: Exceptions to Section 6. (a) Section 5 of this ordinance shall not apply to any land or water area acquired or managed for one or more of the following purposes or uses: (10) Habitat for endangered or threatened species, or any species that is a candidate for listing as an endangered or threatened species by the state or federal government. (1 1 ) Land kept in a predominantly natural state as habitat for wildlife, plant, or animal communities. (12) Open space lands that are environmentally sensitive parklands. (13) Other lands having scenic values and declared by the City Council of the City of San Jacinto, or by state or federal law. • (14) This exemption applies whether the land or water area is held in fee title or any lesser interest. This exemption applies to any public agency, any private entity that has • dedicated the land or water areas to one or more of those purposes or uses, or any combination of public agencies and private entities making that dedication. (15) This section shall not be construed to prohibit the use of properly authorized prescribed burning to improve the biological function of land or to assist in the restoration of desired vegetation. (16) In the event that any land adjacent to any land or water area described in subdivision (a) are improved such that they are subject to Government Code Section 51182, the obligation to comply with Section 51182 shall be with the person owning, leasing, controlling, operating, or maintaining the occupied dwelling or occupied structure on the improved lands. All maintenance activities and other fire prevention measures required by Section 51182 shall be required only for the improved lands, not the land and water areas described in subdivision (a). SECTION 7. Findings. The provisions of this ordinance are reasonably necessary because of the following local climatic. geographical and topographical conditions: (a) Very high fire hazard severity zones have been identified and adopted by local ordinance pursuant to Government Code Sections 51175 through 51178. • b The veryhigh fire hazard severityzones are located in areas which are ( ) 9 subject to periodic conditions of high velocity winds and high temperatures with accompanying low humidity. (c) The climatic conditions described above are further accentuated by the topographical features of the hill and canyon areas, and the presence of highly combustible vegetation in the identified very high fire hazard severity zones. (d) The conditions described above make these areas nearly inaccessible and operationally difficult for fire suppression and evacuation activities. These findings are made pursuant to Sections 17958.5 and 17958.7 of the Health and Safety Code. SECTION 8. Disclaimer of Liability The degree of protection required by this Ordinance is considered reasonable for regulatory purposes and is based on scientific, engineering and other relevant technical considerations. The standards set forth herein are minimum standards and this Ordinance does not imply that compliance will ensure that will be no unauthorized discharge of pollutants into the waters of the United States.This Ordinance shall not create liability on the part of the City, any officer or • employee thereof for any damages that result from reliance on this Ordinance or any • administrative decision lawfully made thereunder. SECTION 9. Severability If any provision, clause, sentence, or paragraph of this ordinance or the application thereof to any person, establishment, or circumstances shall be held invalid, such invalidity shall not affect the other provisions or application of this Ordinance which can be given without the invalid provision or application, and to this end, the provisions of this ordinance are hereby declared to be severable. Section 10. Effective Date The Mayor shall sign this Ordinance and the City Clerk shall attest thereto and shall within fifteen (15) days of its adoption cause it or a summary of it to be published once in a newspaper of general circulation, and thereupon and thereafter this Ordinance shall take effect and be in full force and effect. • ADOPTED this day of , 1996. Mayor of San Jacinto, California H:\bob\defspace.ord Sti 5 L S A N 7JAC I NTO STAFF REPORT TO: Honorable Mayor & Councilmembers FROM: Dennis R. Halloway, City Manager DATE: December 17, 1996 SUBJECT: ACCEPTING DONATED PROPERTY BY RESOLUTION RECOMMENDATION: Accept the donation of one speaker stand/podium from Alan Oganesian of OK Associates. - r.0 JthEr __ JC deo Continued_ Date Tptim ;+mended Vote intonational • Witherawn RESOLUTION NO. 96- • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, ACCEPTING DONATED PROPERTY WHEREAS, the City of San Jacinto from time to time may receive a donation of property for use by the City; and WHEREAS, the City under current law is authorized to accept such donations on behalf of the City or any department within the City. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Jacinto accepts one speaker stand/podium donated by Alan Oganesian of OK Associates. APPROVED AND ADOPTED this 17th day of December, 1996, by • the following vote: AYES: NOES: ABSENT: ABSTAIN: Jim Conner, Mayor ATTEST: Pamela L. Lee, City Clerk STAFF REPORT i TO: Honorable Mayor and Members of the City Council FROM: John Herrera, Finahc )Iw"ector Via: Dennis R. Hallam/a City Manager DATE: December 17, 1996 RE: 1996-97 Budget Amendment-November 19th Agenda RECOMMENDATION: It is respectfully requested that the City Council adopt the budget amendment for budget #028-7100-410-4001 and Budget Amendment Resolution as attached. BACKGROUND: At the November 19th Council Meeting, the Council approved item 7.1 to increase the budget for a sand volleyball court. The approval of the attached Budget Amendment Resolution is required as part of the on-going reconciliation of the adopted budget to the amended budget. • - Approves Other - Denied Continued Date - Tabled - Amended Vote _ - Informational - Withdrawn [C:\. . .AGENDAS\121796.BA] • RESOLUTION NO.96- RESOLUTION OF THE CITY COUNCIL AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING JULY 1, 1996 AND ENDING JUNE 30, 1997 WHEREAS, The City of San Jacinto adopted the fiscal year budget for the City through Resolution No. 96-22; and WHEREAS, The City approves various items throughout the fiscal year that amend the adopted budget; and WHEREAS, There is a need for reconciliation between the adopted budget at the start of the fiscal year and the budget at the end of the fiscal year. THEREFORE, IT IS HEREBY RESOLVED that the City Budget is amended as follows: Expenditure Expenditure Description of Expense Amount Budget Account Amendment $3,600 028-7100-410-4001 Sand volleyball court . APPROVED AND ADOPTED this 17th day of December, 1996. Ayes: Noes: Abstain: Absent: Mayor ATTEST: Pamela L. Lee, City Clerk City Clerk [C:\. . .AGENDAS\121796.BA] CERTIFICATION • The foregoing is certified to be a true copy of Resolution No. 96- duly adopted by said City Council of the City of San Jacinto on the date set forth therein. City Clerk • [C:\. . .AGENDAS\121796.BA] 1? STAFF REPORT 5• _ • TO: Honorable Mayor and Members of the City Council FROM: John Herrera, Finance', ctor Via: Dennis R. Halkova- City Manager DATE: December 17, 1996 RE: 1996-97 Budget Amendment-November 19th Agenda RECOMMENDATION: It is respectfully requested that the City Council adopt the budget amendment for the Bicycle Patrol grant and Budget Amendment Resolution as attached. BACKGROUND: At the November 19th Council Meeting, the Council approved item 5.12 accepting a $32,112 Bike Patrol grant and a $3,211 matching funds transfer from the AQMD fund. The total funding for the Bike Patrol fund totals $35,323. The cost of the bicycles and equipment is $4,800, leaving $30,523 for officer overtime costs related to the program. • The approval of the attached Budget Amendment Resolution is required as part of the on-going reconciliation of the adopted budget to the amended budget. t,prroved Other Denied Continued Date Tabled Amended Vote Informational • [C:\. . .AGENDAS\121796B.BA] Withdrawn RESOLUTION NO.96- • RESOLUTION OF THE CITY COUNCIL AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING JULY 1, 1996 AND ENDING JUNE 30, 1997 WHEREAS, The City of San Jacinto adopted the fiscal year budget for the City through Resolution No. 96-22; and WHEREAS, The City approves various items throughout the fiscal year that amend the adopted budget; and WHEREAS, There is a need for reconciliation between the adopted budget at the start of the fiscal year and the budget at the end of the fiscal year. THEREFORE, IT IS HEREBY RESOLVED that the City Budget is amended as follows: Expenditure Expenditure Description of Expense Amount Budget Account Amendment $30,523.00 057-3100-431-1002 Overtime for bike patrol $ 4,800.00 057-3100-430-4045 Bicycles and equipment • 3,211.00 063-1700-410-5010 Transfer to Bike Grant Fund Revenue Revenue Description of Revenue Amount Budget Account Amendment $32,112.00 057-0000-307-0678 Bike Grant revenue 3,211.00 057-0000-307-5011 Operating transfer from AQMD APPROVED AND ADOPTED this 17th day of December, 1996. Ayes: Noes: Abstain: Absent: Mayor ATTEST: Pamela L. Lee, City Clerk City Clerk [C:\. . .AGENDAS\121796B.BA] • AGENDA ITEM NO. 5 q • CITY OF SAN JACINTO STAFF REPORT Date: December 17, 1996 TO: Honorable Mayor and Members of the City Council FROM: Nathaniel Holmes III, Chief of Police via Dennis Halloway, City Manager SUBJECT: AQMD Funding of Bicycle Patrol RECOMMENDATION: Direct that AQMD funds be transferred to the General Fund and utilized to pay for appropriate administrative and equipment costs. FISCAL ANALYSIS: The transfer of AQMD funds to the General Fund would result in some saving to the General Fund. BACKGROUND: The City Council directed that staff research the possibility and propriety of utilizing AQMD funds to pay for the salaries of officers assigned to the Bicycle Patrol. • That research is ongoing but other municipalities have been successful in using AQMD funds for the purchase of equipment and to defray administrative costs. Should the City Council direct these funds be transferred to the General Fund and expended on the bicycle patrol, the Chief of Police and Senior Planner will devise a tracking plan to demonstrate the reduction in miles driven. BACKGROUND: STAFF APPROVALS: CITY CLERK'S OFFICE USE ONLY City Manager City Attorney Finance Director Continued Data ,.n ,ended Vote informational Withdrawn • • AGENDA ITEM NO. • CITY OF SAN JACINTO STAFF REPORT DATE: December 17, 1996 TO: Honorable Mayor and Members of the City Council FROM: Tim Hults, Senior Planner via Brian McNabb, Director of Community Development SUBJECT: RELEASE OF BOND FOR TRACT 24140-2 TEMPORARY ACCESS ROAD TO COUNTRY MEADOWS RECOMMENDATION Release Bond No. 581 7153, and direct City Clerk to notify the bonding Company of this action. BACKGROUND • On March 21, 1996, the City Council approved st from F.N. build an interim access road for their model complex one the westerly end ment of pCountry y Meadows. A bond in the amount of $15,000.00 was submitted to the City guaranteeing the completion of construction and demolition of temporary access road, and restoration of the impacted improvements on this project. Applicant has requested the release of this reference bond. Staff has inspected and verified that the temporary access road exiting from the Ramona Expressway into Country Meadows has been removed, the block wall has been fully reconstructed and restored to match the existing sound wall. Therefore, it is appropriate to release bond. H:\ccrpt-961t24140-2.bnd Aooroved Other Denied Continued Date Tabled Amended Vote • informational Witharawnn p ay HOMES • -t 440 7200 1411 17,4 November 18, 1996 +� Mr. Brian McNabb Director of Community Development CITY OF SAN JACINTO 201 East Main Street San Jacinto, � CA 92583 - - L i Re: Request for Release of Bond # 581 7153 `Nevi_ for the Temporary Access Road to Country Meadows i �' � a Tract 24140-2 � Dear Brian: Please consider this our formal request to the City of San Jacinto for the full release of the referenced bond. The temporary access road exiting from the Ramona Expressway into the Country Meadows development has been removed and the area restored. Thank you for your consideration and assistance. If you have any questions regarding this matter, please call me at (714) 440-7219. Sincerely, PACIFIC BAY HOMES formerly known as The JM Development Company, Inc.()Pi /*-0 i I Liz Albano Qt Y ottiProject Manager P • �5 y cc: Patty Chavez ��� f'y �`� ( f 1 PLEASE COMPLETE THIS INFORMATION RECORDING REQUESTED BY: 111 _3urnent . 41. - • 2 e' 10. (1955 AND WHEN RECORDED MAIL TO: .Ai)n Of Ty OLcKk_ . K. 617-lor JA elk)70 01,1/A) c)/q/Cat)CI kJ To 6 st THIS SPACB-refrPretarellefffER*1-t/511-trIVL-Y----...--ww,—..'"'"" 00111- COOL. "6)3 AdC10 f(/./ 10 lik01)(//Vii/011 6/911:01A /I( Title of Document Ti7 (if jcil11)- • THIS PAGE ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION ($3.00 Additional Recording Fee Applies) RECORDING REQUESTED BY CITY CLERK CONFORMED COPY 'vVHEN RECORDED. MAIL TO CITY CLERK CITY SAN JACINTO 312 E..MAIN STREET SAN JACINTO. CA 92583 ADDENDUM TO THE SUBDIVISION AGREEMENT FOR TRACT 24140-2 (RE: Temporary Access, Reconstruction of Improvements and Replacement/Demolition to existing Conditions) THIS AGREEMENT made and entered into this 21st day of March 1995, by FN Development. a California Corporation, hereinafter referred to as First Party, and the City of San Jacinto, California, a municipal corporation. hereinafter referred to as "CITY" WI TN ES SETH WHEREAS, First Party are the present owners of the hereinafter described real property, and; WHEREAS, First Party desires to construct a temporary driveway on the Ramona Expressway to provide direct access to the model complex for the development on the subject site and stimulate sales activity for the residential tract development, and; WHEREAS, construction of the temporary driveway by the First Party will result in the First Party installing a transition lane adjacent to the Ramona Expressway, and installing an access lane to and from the Ramona Expressway, but will also result in the First Party demolishing 60 linear feet of sound wall, at the sole and exclusive expense of the First Party, and; 411 WHEREAS, the above interim improvements shall be constructed pursuant to approved plans and permits issued thereto by the City Public Works Department, and; WHEREAS, when the dwellings in the subject development are constructed, the sound wall will be necessary to provide noise attenuation and security to the future occupants of the site, and: WHEREAS, the interim transition lane will be installed in the location of a future raised landscaped median which will be constructed over and adjacent to the ultimate center line of the Ramona Expressway, and; WHEREAS, the interim driveway access lane will be constructed in the existing southerly parkway section of the Ramona Expressway right-of-way adjacent to the site, which the City desires to be fully landscaped upon completion of the ultimate Ramona Expressway improvements, and; WHEREAS, upon completion of the residential development (Tract 24140-2) related to the interim driveway access, the interim access drive and transition lane will no longer be necessary and the First Party shall return the parkway area. Ramona Expressway centerline area, and the sound wall to their current condition, at the sole and exclusive expense of the First Party. NOW, THEREFORE, it is hereby agreed by and between the parties hereto as follows: 1. That the installation of the transition lane and access drive are interim improvements • constructed at the sole and exclusive expense of the First Party pursuant to approved -1- plans and permits issued thereto by the City Public Works Department, and: 2. The interim transition lane and access drive shall be removed by and at the sole and 411 exclusive expense of the First Party, subject to the satisfaction of the Director of Public Works and/or Director of Community Development, prior to the issuance of the final certificate of occupancy for the residential habitation of the model homes indicated above, and: 3. The sound wall shall be fully reconstructed and restored to match the existing sound wall by and at the sole and exclusive expense of the First Party, subject to the satisfaction of the Director of Public Works and/or Director of Community Development, prior to the habitation of the home on the subject lot (No. 63, Tract 24140-2, 1487 Stratus Street) or prior to the issuance of the final certificate of occupancy for the residential habitation of the model homes indicated above, whichever occurs first, and:. 4. That in the event the First Party fails or refuses to make the required public and/or private improvements or demolition indicated above, the "CITY" shall have the option of withholding occupancy permits for any units remaining within Tract 24140-2. or bringing such legal action as the law may afford to enforce the terms of this agreement or the "CITY" at its sole option may make said improvements/demolitions and may either enforce the collection of said costs of the improvements/demolitions by such legal actions, together with reasonable attorney's fees and costs, or may cause said costs of the improvements/demolitions to be made a lien against the real property as herein described. Notwithstanding the options outlined above, the City may at the City's option, choose to proceed directly against the developers bond (demolition and replacement costs are estimated at $15,000.00) to ensure that the requirements stated in Paragraphs 2 and 3 are implemented. 5. That the real property referred to herein is all that real property located in the CITY OF SAN JACINTO, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA. and more particularly described as: 1. Lot No. 63, Tract 24140-2, and also identified as 1487 Stratus Street, San Jacinto. Also known as APN 431-341-019. 2. Lot No. 64, Tract 24140-2, and also identified as 1486 Stratus Street, San Jacinto. Also known as APN 431-342-015. 3. Lot No. 65, Tract 24140-2, and also identified as 1480 Stratus Street, San Jacinto. Also known as APN 431-342-016. 4. Lot No. 66, Tract 24140-2. and also identified as 1474 Stratus Street, San Jacinto. Also known as APN 431-342-017. 5. Lot No. 67, Tract 24140-2, and also identified as 1468 Stratus Street, San Jacinto. Also known as APN 431-342-018. 6. Developer shall defend and save the City Council, City of San Jacinto, and the officers and employees of said City of San Jacinto, harmless against injuries to persons and damage to property, which may occur(or alleged to have occurred) by reason or in connection with any work done as provided and contemplated by this agreement, or which may been caused (or alleged to have been caused) from the improvements and alterations described in this agreement and contractor shall procure and carry at all times during the course of said work, liability insurance therefore in the amount of one million dollars ($1,000,000) in favor of the developer and City Council, City of San Jacinto, • -2- and the officers and employees of the City of San Jacinto as long as any work is being done as provided by this agreement and until final acceptance by the City of all requirements stated in Paragraphs 2 and 3 above. 7. It is understood and agreed by the parties that this agreement shall be recorded with the County of Riverside. and shall be binding upon the heirs, transferees. successors and assigns of the First Party hereto. Time is declared the essence of this agreement and this contract shall be deemed to have been executed and to be performed in the County of Riverside, State of California. IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day and year first written above. FN DEVELOPMENT COMPANY CITY OF SAN JACINTO 0014/Ck GNR15 YEt— ci-1 AYOR Pro Tem PR.ple271 A - ATTEST: Nfncer-L-) DE UTY CITY CLERK • • 3 95558 r SAFECO NSURANCE COMPANY OF AMERICA GENERAL NSURANCE COMPANY OF AMERICA SAFECO• FIRST NATIONAL NSURANCE COMPANY AMOFF HCMERICA OFFICE:ICE: SAFECO PLAZA SEATTLE. WASHNGTCN 98185 CONTRACT BOND — CALIFORNIA Bond 581 7153 FAITHFUL PERFORMANCE — Initial premium charged for this bond Is PUBLIC WORK $100.00 subject to adjustment upon completion of contract at applicable rate on final contract price. KNOW ALL BY THESE PRESENTS, That FN Development Company, Alpha of Irvine, CA as Principal, and the SAFECO INSURANCE COMPANY OF AMERICA, a corporation organized and existing under the laws of the State of Washington and authorized to transact surety business in the State of California, as Surety, are held and firmly bound unto City of San Jacinto 312 E. Main Street San Jacinto, CA 92583 in the sum of Fifteen Thousand and no/100ths Dollars ($ 15,000.00 ), for the payment whereof, well and truly to be made, said Principal and Surety bind themselves, their heirs, administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THE FOREGOING OBLIGATION IS SUCH, That WHEREAS, the above-bounden Principal has altered into a Contract, dated March 13 , 19 95 , with the City of San Jacinto to do and perform the following work, to-wit: Guarantee completion of construction & demolition of temporary access road & restoration of impacted improvements on the Country Meadows, Tract 24140-2 project. NOW, THEREFORE, if the above-bounden Principal shall faithfully perform all the provisions of said Contract, then this obligation shall be void;otherwise to remain in full force and effect. PROVIDED FURTHER THAT, Any suit under this bond must be instituted before the expiration of two (2) years from the date of substantial completion of the work to be performed under the Contract. Signed and sealed this 13th day of March ,19 95 • . FNjpeloEn nt, Company, Alpha De Rich .--H.mm, Seni r Vice President ricia avez, Ass . ecre ar 1 410 SAFECO IN RANCE COMPANY AMERICA By / - -/ � i B. Nofford torney-in-Fact S-8 15/EP R2 5/79 PRINTED IN U.S.A. 95558 PGENERAL INSURANCE OWER OF ATTTORTORNEY SAFECO INSURANCE COMPANY OF AMERICA HOME OFFICE S FECO OPLtAZAY OF AMERICA SAFECOO SEATTLE. WASHINGTON 98185 • No. 9673 KNOW ALL BY THESE PRESENTS: That SAFECO INSURANCE COMPANY OF AMERICA and GENERAL INSURANCE COMPANY OF AMERICA, each a Washington corporation, does each hereby appoint rrrrrrrrrrrrrrrrrrrrrrrrrrrrrLISA B. WOFFORD, San Francisco, California its true and lawful attorney(s)-in-fact, with full authority to execute on its behalf fidelity and surety bonds or undertakings and other documents of a similar character issued in the course of its business. and to bind the respective company thereby. IN WITNESS WHEREOF, SAFECO INSURANCE COMPANY OF AMERICA and GENERAL INSURANCE COMPANY OF AMERICA have each executed and attested these presents this 19th day of November 1g 93 . CERTIFICATE Extract from the By-Laws of SAFECO INSURANCE COMPANY OF AMERICA • and of GENERAL INSURANCE COMPANY OF AMERICA: "Article V, Section 13. - FIDELITY AND SURETY BONDS . . . the President. any Vice President, the Secretary, and any Assistant Vice President appointed for that purpose by the officer in charge of surety operations. shall each have authority to appoint individuals as attorneys-in-fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and other documents of similar character issued by the company in the course of its business . . . On any instrument making or evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond or undertaking of the company. the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced: providec. however, that the seal shall not be necessary to the validity of any such instrument or undertaking." Extract from a Resolution of the Board of Directors of SAFECO INSURANCE COMPANY OF AMERICA and of GENERAL INSURANCE COMPANY OF AMERICA adopted July 28. 1970. "On any certificate executed by the Secretary or an assistant secretary of the Company setting out. (i) The provisions of Article V. Section 13 of the By-Laws. and (ii) A copy of the power-of-attorney appointment, executed pursuant thereto. and (iii) Certifying that said power-of-attorney appointment is in full force and effect. the signature of the certifying officer may be by facsimile. and the seal of the Company may be a facsimile thereof." I. R. A. Pierson. Secretary of SAFECO INSURANCE COMPANY OF AMERICA and of GENERAL INSURANCE COMPANY OF AMERICA, do hereby certify that the foregoing extracts of the By-Laws and of a Resolution of the Board of Directors of these corporations. and of a Power of Attorney issued pursuant thereto, are true and correct, and that both the By-Laws. the Resolution and the Power of Attorney are still in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the facsimile seal of said corporation this 13th day of March 19 95 • • S-974/EP 1i93 0 Registered tracemark of SAFECO Corporation. 95558 /.\ SAFECO INSURANCE COMPANY OF AMERICA 49 GENERAL INSURANCE COMPANY OF AMERICA ♦�Q FIRST NATIONAL INSURANCE COMPANY OF AMERICA HOME OFFICE SAFECO PLAZA SEATTLE.WASHINGTON Q$135 • ACKNOWLEDGMENT BY SURETY STATE OF CALIFORNIA ) County of San Francisco ) Martha M.G. Scholl, Notary Public • On March 13, 1995 before me, (here inset name and title of the officer), personally appeared Lisa B. Wofford personally known to me .(or-piuved to-m ebce) to be the person(0) whose name(sl is/are subscribed to the within instrument and acknowledged to me that-ha/she/they executed the same in his/her/their authorized capacity(ies), and that by.bisfher/then signature on the instrument the person(%)', or the entity upon behalf of which the persons) acted,executed the instrument. WITNESS my han and official seal. Signature 1AL (seal) -v„. MARTHA M.G. SCHOLL Martha M.G. Scholl► COMM. # 1040294 (� i I ,b,.1;1�, NOTARY PUBLIC-8ALIFORNIA b ' SAN FRANCISCO COUNTY • ) '�',,�'� G1Tr t ExMras Nsv 4,1l9g 10 S-1157/EP 12/92 13,Registered trademark of SAFECO Corporation. • AGENDA ITEM NO. 5. 1 CITY OF SAN JACINTO STAFF REPORT DATE: December 17, 1996 TO: Honorable Mayor and Members of the City Council FROM: Brian McNabb, Director of Community Development SUBJECT: DECLARATION OF SURPLUS CITY PROPERTY RECOMMENDATION Adopt Resolution No. , declaring certain property as surplus and authorize disposal of said property. • FISCAL ANALYSIS Minor amount of proceeds returned to General Fund, dependant on sale of items. BACKGROUND From time to time, the City of San Jacinto accumulates property not usable as a result of damage, age or no longer safe to use. It is not cost effective to repair the property for use. This property may be sold at auction and the proceeds returned to the City General Fund. Attached is a resolution to declare the listed property unusable by the City, due to age or condition and be disposed of in accordance with lawful procedures. As you can see from the Attachment "A" to the Resolution, much of this material is located in the yard at the Corporation Yard. Disposal of this will reduce the amount of the material to be moved when the operation is transferred across the street. Other Dei ed Continued • Tabled Date Amended Vote Informational Withdrawn • RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO DECLARING CERTAIN PROPERTY AS SURPLUS AND AUTHORIZING DISPOSAL OF SAID PROPERTY WHEREAS, the City of San Jacinto from time to time accumulates property not usable as a result of damage, age or no longer safe for use, and; WHEREAS, the City Council of the City of San Jacinto in an effort not to harbor property which cannot be used or is not cost effective to repair, has the authority to declare the property as surplus; NOW, THEREFORE, BE IT RESOLVED the City Council of the City Of San Jacinto declares said property as shown on Attachment "A" to be surplus and authorizes the disposal of said property in accordance with lawful procedures, •MOVED, PASSED AND ADOPTED at a regular meeting of said City Council on the day of 1996 AYES: NOES: ABSENT: MAYOR ATTEST: DEPUTY CITY CLERK RSPL • • ATTACHMENT "A" DEPARTMENT: FIRE PREVENTION ITEM(S) SERIAL NO. (A) CELLULAR PHONES 1. OKI PHONE 040BB0595204 FCCID: B2J8Q5UM9012 AC ADAPTOR/BATTERY CHARGER 64-19015 2. OKI PHONE 040BB0595633 FCCID: B2J8Q5UM9012 ADAPTOR/BATTERY CHARGER 64-19015 3. MOTOROLA MODEL NO. F19YNA8449DA SN 650 CPJQ466A (B) RADIO 1 . PAGE LANDSMASTER II 60212345 CHARGER 6 CHANNEL 21241464 2. MOTOROLA MCX 100 484PJS4205 PAGE NO , 1 ATTACHMENT "A" Water Department Surplus Inventory • Otjnity Dentition Cost 800 ;'14 Meter BOX Lids $ 4b72,UU 225 #3 Meter F3os Lids $ 1125.00 273' 8" AC Pipe CL-150 $ 1 324 05 8 R" " " 3'-3"MOA $ 192.00 13 8" .' 6'-t5" $ 429,00 2 8.. 6.. _o.. .. $ 42,Ui) 247' 10" " " " $ 1700,00 4 " " 3'-3" MOA $ 12b.uu 4 $ 132 0t) 260' 12" " " Pipe $ 22112.0U b " " 3'-3" MOA $ 283.00 4 .. 6'-6" $ 220,010 4 Cement/lined 24" 1/8 bends ti 4" & 6"hydrant blowoitl 290' 10" well casing+ rod 8 10" pump bowies Total $ 12897,00 • PAGE NO , 2 • • la— STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Debbie Cornett and David Solorio Council Refuse Sub-Committee Members DATE: December 17, 1996 RE: Solid Waste Contract Issues RECOMMENDATION: It is respectfully requested that the City Council take the following actions: 1) Direct staff to initiate revenue collection on all refuse-only accounts identified in the December 1995 utility account audit. 2) The monthly "base" refuse, "tipping fee" and "recycling" charges for residential and commercial refuse shall be consolidated into one flat rate. The consolidated flat residential refuse and commercial rates shall be recalculated annually by • September 30 after CPI and other pass-through costs are evaluated. BACKGROUND: Retroactive Charges on Refuse-Only Accounts In December 1995, as a result of a refuse account audit, the City's refuse hauler identified accounts that had been provided service but were not being billed by the City. Now that the accounts have all been identified, the collection process should be activated to recover revenues due to the City's refuse hauler. Consolidation of Solid Waste Rate The current solid waste rate consists of the following charges for "residential" service: Base refuse $ 9.72 Tipping 3.73 Recycling 3.33 Total Rate $16.78 To simplify the billing and recalculation of such rates, the base rate, tipping and recycling charge will be consolidated into one Residential Solid Waste Rate of $16.78. The City's 16% franchise fee will continue to be calculated on the $9.72 monthly • residential base refuse rate as required in the City's solid waste contract with OK Associates. "Commercial" rates will also be consolidated into one Commercial Solid Waste Rate as shown in the current rate structure in Exhibit "A". The City's 16% franchise fee will continue to be calculated on the various commercial base refuse rates as required in the City's solid waste contract with OK Associates. Note that the total residential and commercial rates will not change. Note also that City refuse customers who get their water from Eastern Municipal Water District and Lake Hemet Water District have always been charged one consolidated refuse rate. The consolidation of the solid waste rate will only affect refuse customers that receive City water. Other Continued Date Gored Amended Votes Informational • Withdrawn EXHIBIT "A" CITY OF SAN JACINTO REFUSE RATES o Base Rate Subject to 16% Post 1/91 Total Charges Franchise Fee Tipping Fee to Consumer (includes $1.16 tipping fee) Residential Rate $9.72 $3.73 (twice per week service) $13.45 Commercial Bin Service Base Rate Tipping Fee Total Charges (once per week service) $4.88 cu. yd $2.23 cu. yd. $7,11 cu. yd. (includes .55 pre 1991 tipping fees) 2 yd. Bin $42.26 $19.31 $61.57 3 yd. Bin $63.39 $28.97 $92.36 4 yd. Biri $84.52 $38.62 $123.14 Commercial Barrel $10.87 $3.73 $14.60 Temporary 3 yd. $43.75 $6.69 $50.44 Bin (7 day) Extra Dump Fee $32.81 $6.69 $39.50 Ro11-011 (30 yd.) $168.93 (plus applicable gate fee) Roll 011 (40 yd.) $220.41 (plus applicable gate feel tivts B/' '14 per oncil action on 7/26/94 • Tipping Fee + — 1 • - 5. 13 STAFF REPORT TO: Honorable Mayor and City Council FROM: Dennis Halloway, City Mana' DATE: December 17 1996 SUBJECT: ANNEXATION 66 FEES RECOMMENDATION: It is recommended that the City Council adopt a policy waiving the 20% Administrative fee on Annexation 66 fees. BACKGROUND: • The issue of outstanding fees for Annexation 66 has been before the City Council for some time. The original fee established by the City Council was $78, which was due December 31, 1991. Those fees not paid by that date are subject to an annual interest charge of 6% and an administrative charge of 20%. g As of the end of October this year, the total outstanding fees were $265,058.90. The breakdown of those fees is as follows: $174,956.34 is the original $78 per acre; $55,110.88 is for interest; and $34,991.68 is for administrative fees. FISCAL ANALYSIS• The waiving of the 20% administrative fee will result in a loss of 91. The loss will not be felt as these monies have not been budgeted or3recorded 4,9 8. as a receivable on the City books. Additionally, this loss will occur over several years as the fees are actually paid. STAFF REPORT 5 - I • TO: Honorable Mayor and Members of the City Council FROM: John Herrera, FinanceDi' ctor Via: Dennis R. Hallowa ii`1Vlanager DATE: December 17, 1996 RE: Budget Increase for Katz v. City of San Jacinto RECOMMENDATION: It is respectfully requested that the City Council adopt the budget amendments outlined in the attached Budget Amendment Resolution. BACKGROUND: The City recently settled the Katz case for $45,000. The City's attorney is waiting for the check to process the conformed Request for Dismissal. As you are aware, the damages on this case were related to a water department activity. Thus, the costs associated with settlement of the case will need to be charged to the Liability Insurance Fund (to centralize legal costs) and then allocated to the Water Fund. The cost of this case will leave the Water Fund in a negative position and will re adjustment at mid-year. quire an The approval of the attached Budget Amendment Resolution is required as part of the on-going reconciliation of the adopted budget to the amended budget. Jfher >16-0 Continued abled Amended Vote 1dra Informational [C:\. . .AGENDAS\121796.BA] O RESOLUTION NO.96- • RESOLUTION OF THE CITY COUNCIL AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING JULY 1, 1996 AND ENDING JUNE 30, 1997 WHEREAS, The City of San Jacinto adopted the fiscal year budget for the City Resolution No. 96-22; and through WHEREAS, The City approves various items throughout the fiscal year that amend adopted budget; and the WHEREAS, There is a need for reconciliation between the ado ted of the fiscal year and the budget at the end of the fiscal year. p budget at the start THEREFORE, IT IS HEREBY RESOLVED that the City Budget is amended as follows: Expenditure Expenditure Amount Description of Expense Bud et Account Amendment $45,000.00 020-2200-419-3090 $45,000.00 Settlement of Katz Case 050-9000-450-5010 Transfer to Liability Fund Revenue Revenue Amount Description of Revenue Amount Amendment $45,000.00 020-0000-399-5011 Transfer From Water APPROVED AND ADOPTED this 17th day of December, 1996. Ayes: Noes: Abstain: Absent: Mayor ATTEST: Pamela L. Lee, City Clerk City Clerk [C:\. . .AGENDAS\121796.HA] AGENDA ITEM tp • I • STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Brian McNabb, Director of Community Development via Dennis R. Halloway, City Manager DATE: December 17, 1996 SUBJECT: ZONING ORDINANCE AMENDMENT 1-96 RECOMMENDATION Staff recommends that the City Council introduce the attached Ordinance, waive the full reading of the Ordinance and read by title only. DESCRIPTION A proposal to amend Article 4.03 and to establish Article 4.07 of Ordinance No. 340, to establish standards for the processing of Large Family Day Care permits in the residential zoning classifications. A large Family Day Home is defined as facility operated out of a residence that provides non-medical care for periods of less than 24 hours for up to • twelve (12) children. DISCUSSION Zoning Ordinance Amendment 1-96 was initiated by the Planning Commission in response to a contingent of child care providers who had indicated opposition to the City's process for the establishment of a Large Family Day Care permit. Currently the process involves the processing of a Conditional Use Permit (CUP) at a filing fee of $3,000.00. The child care providers suggested to the Commission that the CUP process was inapplicable to the processing of a Large Family Day Care permit, as the CUP process is more arduous and expensive than that provided by State law. The Commission reviewed the statutes, agreed with the child care providers and thereby initiated the Code amendment. f` ' rfli 1)- 4 (Y-61(ii /` Approved Other _ Limed Continued Dab Tabled Amended Vote • Intonational Withdrawn City Council Staff Report • December 17, 1996 On November 13, 1996, the Commission heard testimony from several child care providers and the Riverside County Child Care Consortium. The speakers were generally in support of the proposed guidelines, although they felt that the hours of operation were too restrictive and that filing fee should be a "pay as you go" structure instead of a full fee deposit. After considering this testimony, the Commission amended the proposed guidelines to allow the applicant to choose their hours up to 17 per day, and also instituted the "pay as you go" fee structure. Attachments: Ordinance Exhibit"A" Exhibit"B" Planning Commission Staff Report and Minutes, dated November 13, 1996 CCRPT-96\ZOA 1-96.RPT • • • ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, APPROVING ZONING ORDINANCE AMENDMENT 1-96, THEREBY AMENDING ORDINANCE NO. 340, THE ZONING ORDINANCE, SPECIFICALLY AMENDING ARTICLE 4.03 AND ESTABLISHING ARTICLE 4.07. THE CITY COUNCIL OF THE CITY OF SAN JACINTO DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Article 4.03 of Ordinance No. 340, is hereby amended pursuant to Zoning Ordinance Amendment 1-96, as shown on the attached exhibit marked Exhibit "A," and made a part hereof. Section 2. Article 4.07 of Ordinance No. 340 is hereby established, pursuant to Zoning Ordinance Amendment 1-96, as shown on the attached exhibit marked Exhibit "B," and made a part hereof. Section 3. The City Clerk shall certify to the adoption of this Zoning Ordinance Amendment and cause the same to be published in a newspaper of general circulation printed and published in the County of Riverside, State of California. Introduced at a regular meeting of said City Council on the 17th day of December, 1996. MOVED, PASSED AND ADOPTED at a regular meeting of the City Council on the day of , 1997, by the following vote. AYES: NOES: ABSENT: ATTEST Mayor Deputy CityClerk Y p Y • CERTIFICATE • STATE OF CALIFORNIA, COUNTY OF RIVERSIDE, CITY OF SAN JACINTO, I hereby certify that the foregoing is a true copy of Ordinance No. duly adopted by the City Council of the City of San Jacinto at a regular meeting thereof held the day of , 1997. WITNESS my hand and official seal of the City of San Jacinto this day of Deputy City Clerk • • -2- EXHIBIT "A" • 4.03 PERMITTED AND CONDITIONALLY PERMITTED USES :•:i sJ:.} :.:::.:::v.�ijjii:j::Y4:+'jii>:::,:::ii :i1!%r%}:1,.....}>}ii�>i!i:%:':iii'liY�iiii%}•'i4%>..ii FFf'r}F?:::,.i^iYitii>:i:,':FJf::,,.i}r'r Y'f:•: f F li+!+//!//f•x+F+n:+r:Y aii///;W,,:lJr{;{r:Sri.i�+•�f.:.'l i+•/''%'�' %!f F/r.r ,�.Ff%�...:. .'•.f!:;f.•.;i%{/f Jr l �' 'f '. i�lR+- - • •'`� i !f6•: ` /;r 4rff'/ ;i%,; f:i.'"'i.'/•::i.:f'fr•G f % / AVA a: v f ri;: i:: •,;.:.:.... .:':::>::..:......:.:; •::i:i.0J/" . / �/f•I�/J11.f ./r/f{:; ii f .•}r} ,J/1i iriiiil/ .i� �/.if �%irr'>r. .. ..........; J /�r r r��% / /f/l tr.... ..r /./ ../f/:/f::r.,...,//. /�iJ,J,,•.•.: +;� / r .F..,�.•:'�,:.:.-i:'.:':J.!:,..,:r..�rr!�%�.• !::!>�.;ry,;Jf{r/f//j ....%.`J�'::i-•}:f:..�:;}:�}}>}}:�;}:::; :f•::r.••{.•r.• f:•f...r. �'/:+ j gay r, +f frr:rr n.r! /rt !i l�f% '%n'/i/r f:::K: }>:::::::::::;::;:%:;;:;:_::-.:::r J%{f'•fgi r:m ii:;::-r{f::?;:x::::00•,�: :f. .:.:•::i:::........ : .. .:// t. ./ .fir 'l l rr !lr.K•/.}. /.f.::%::: :::: 5;:%:: ;+//i ..r: r F.•!!/::!%/: f:U l{:::::.:r r�,r,.+•.,•:!::.x!,;>:•,•::„' {;;•;:;�;.;%% •/ r!f�/•:%`Juf .�ffi/f /.f, r:.:;:��ti;:{.�r/"::�r•�,ir. r:+f�•}!/F/.f���::.'•: /. /.• ff/{,,//% .n > r.;. r9 J..'r/l ./�. r//../.!"`..�:�::>:: :�:� i�: :::--;:�: :�::::i.r../f..r. �{llf�;r/.ff.,.:.../+. /... /+it o y }y',ted ''`/ f /•1 �r.ff/r fjll::/:'':::?:::::::::::::>X o'•`?:/> j%F//n:;}`::r{ifrf '.:..a p m; fldlfl d1 + .i cT�ied. I /f�r .f•• ff/F/`:.:r fFr.;.>:!}}::>::s:n}:.}r.'r,.fJ: ',r,.!/.•r/ .' �• l•,r/.•:?FF/f F�f ::: :::.ii::i: ::v:: : r�f•.•'•.. i/f; rrrr. sll 9.. fi/ is rf::ff•%•.::::::::.,::::::rfrr/,fr:r cag r r �xE i r'ff :r. •}}'fri».r{r'l%%lr`r'Fil l' f�rlf.%Filrf'i''f/i�i1�+�'in' h� ///J� I/+/ /1.fF.•'fi%i'f:}i}:Ti}:�}:{{????•%i'l.•ffl+!"!J? iil %+f/�+ 'fi'f.?• +'lr.%f%ff .;{ / :•/ 'f':frl�I .'Fii JF'f/.•'}f�/ + l�I f` / �, /r�?•i:!•:j:/}:;.`;:;i:::}:;i::!`F:'!i'://r<�J{rr ri:%}•'fig:•fi'A///r:.'.���/fflf:>: 'F+r:fir liu l{.:r "//Yf l r+f%•`•{f{.i,?..{ //W/WJY,/ /W.Me ,r:5r{::.:.F{..Ffr,:.lfrr�+{.•y;l/ r/:r%•f rr:.J`fORSi. ''•���z{{�?:rr/.: // r�/.frr rf,lf•r.�f.•; ./rJy/ •/f/rr::.�.,i?.>f: r J..... if,f�:•.............. � r� �}r��/ / �:::1 r '%n.., ..frr fiY•J ..:. . /r i ,i. 1rf, /y� /. /y / /',•,{ I / /�/�/,:•..}./•,• f ';r/f '•!•r.�:i.,+ ff?s •%•:jlf'{!`rfoi y / r i/,,r'r+ f. %I:�"!"l• o Y.0% �J J f f m{ffi/.ff1f•:0". J o %if/r:%'�/� Jf'f! ....> »: �i � /%`" ����� {. /fir/ +•"J�: ����:�Y'% /f':-A. •/�j+:/•`/:.: iii ...�. ..: ." 7Jf+' .f/ J/4, } ff / : +%,rY // 'f/�2 1*.:N f ''':' �%f,:.• ' :•>::. % :.:,.:::.•ff:}•}:.;;?.?:.....:......F:/` /f y(/r, f J ...... ;: +.•.•.•//ff/rf{.fJ,r/J:f:r;///l/,+, Community Care Facilities >7 C Condominium or Townhouse P P P Convalescent Home C Day Care 7-12 SP (4.07) SP (4.07) SP (4.07) SP (4.07) >12 C C Group Housing Dorm, Fraternity C P or Sorority Manufactured Housing P P P P Mobilehome Park/Subd. P P P P Multi-Family Dwellings <5 P 5 or more _.. -..___.__.___ _ � ..___.__.__.._� CC---._� Second Dwelling C C C f Senior Citizen Congregate Care 7 or more ( t C Single Family Dwellings _ P P _ _ P _ ' P Two Family Dwellings P P f f r�l// .. r,,,,i%'S ''}l`:' % ii`::: :::r:i% fi f' ::F : z A N< • r�, y `%{f 4/rM„//•f /fritiMig{W; /% . .. : : r1il! . :•:.. %j/� %% / ./ EOM riV:/yg.05'' Af� :i: {t si{ �< J� /r/�/+// 'r .rn /%*: %%%i% i%Nfg .:: . . ^/ ./ .3L/ ' �r�f/ / f//00 /r 4 n fFJff/ /:l+{-ff. A: w J i %l , .,:::xvx ;74. i J f � :e - t ! ' , '• T! f• r / �f/. fr/:.•: y r :::/v/ l r fr. i./.-�/ .0�}f / -.,/r % %p %:.Vi:.G0a + s %, J %fxx;: f• �//j/ r ': 4y. • ,:f: : -//�% ! f ...n .. w! Ar + £,.:.: ..:A.--,:-. - z.Golf Courses C C C C Private Clubs C C C C Public Parks P P P P 10 EXHIBIT "B" ARTICLE 4.07 LARGE FAMILY DAY CARE HOMES • DAY CARE HOMES FOR 7-12 CHILDREN SHALL BE SUBJECT TO A LARGE FAMILY DAY CARE PERMIT. 1. PERFORMANCE STANDARDS - Large Family Day Care Homes shall comply with the following provisions: A. Large Family Day Care homes shall only be permitted in a single family residence which conforms to all property development standards for single family dwellings in the respective zone in which it is located. B. Large Family Day Care homes shall not be located within 500 feet of another Large Family Day Care home. C. Outdoor play area shall be located in the rear area of the parcel. Stationary play equipment shall not be located in required side and front yards. D. A 6 foot high solid decorative fence or wall shall be constructed on all property lines, except in the front yard. Materials, textures, colors, and design of the fence or wall shall be compatible with adjacent properties. All fences or walls shall provide for safety with controlled points of entry. 4111 E. On-site landscaping shall be consistent with that prevailing in the neighborhood and shall be continuously maintained in a safe and viable condition. Landscaping shall be provided to reduce noise and light/glare impacts on surrounding properties. F. On-site parking shall be provided pursuant to the provisions of Article 15 (Off-Street Parking). Additional on-site parking may be required so as to minimize impacts on adjacent parcels. G. All on-site lighting shall be stationary, directed away from adjacent properties and public rights-of-way, and of an intensity appropriate to the use it is serving. H. All on-site signage shall comply with the provisions of Article 16 (Signs). I. The center shall contain a fire extinguisher and smoke detector devices and meet all standards established by the City Fire Marshall. J. Large family day care homes shall operate a maximum of 17 hours per day. K. Outdoor activities may only be conducted between the hours of 8:00AM and • 8:00 PM. r� L. The Planning Commission and/or City Council may add additional conditions deemed necessary to mitigate potential impacts. 2. PROCEDURE FOR LARGE FAMILY DAY CARE PERMIT APPLICATION A. DIRECTOR CONSIDERATION - The operator, or an authorized agent of the operator, with the express written consent the property owner, may submit an application for a Large Family Day Permit together with the application fee of $100.00 to the Department of Community Development. The application and fee shall be accompanied by a plot plan of the site which depicts all on-site improvements and a list with 3 sets of mailing labels of all property owners as shown on the latest equalized assessment rolls as owning property within 100 feet of the parcel. Not less than 10 days prior to the decision on the application, all property owners referenced above shall be notified of the pending decision. If there is no opposition to the proposal, and said proposal complies with the provisions noted in Section 1 above, the Director of Community Development or his/her designee shall approve the application. In the event the proposal does not comply with the provisions noted in Section 1 above, the application shall be denied. B. PLANNING COMMISSION CONSIDERATION - In the event of opposition, or if the permit is denied, the applicant may request in writing within 10 days • of the Director's decision that the item shall be scheduled for consideration at a public hearing before the Planning Commission. A filing fee of $650 shall be submitted with any written request for Planning Commission consideration. The Large Family Day Care Permit application shall be scheduled for the next regularly scheduled Planning Commission, subject to the Notice requirements provided for in Section 2.A. above. The decision of the Planning Commission shall be binding, unless appealed to the City Council. C. CITY COUNCIL CONSIDERATION - Any party aggrieved by the decision of the Planning Commission may file an appeal for consideration by the City Council. Said appeal shall be filed in writing with the City Clerk not more than 10 days after the Planning Commission determination and accompanied by a $750 appeal fee. The City Council shall consider the appeal at a public hearing duly noticed as indicated in Section 2.A. above. The action of the City Council shall be final. STAFF REPORT • TO: Chairman and Members of the Planning Commission FROM: Brian McNabb, Director of Community Development DATE: November 13, 1996 SUBJECT: ZONING ORDINANCE AMENDMENT 1-96 APPLICANT: City Initiated DESCRIPTION A proposal to amend Article 4.03 and to establish Article 4.07 of Ordinance No. 340, to establish standards for the processing of Large Family Day Care permits in the residential zoning classifications. A large Family Day Home is defined as facility operated out of a residence that provides non-medical care for periods of less than 24 hours for up to twelve (12) children. ENVIRONMENTAL ANALYSIS The proposed action is exempt from the California Environmental Quality Act, pursuant to CEQA Section 15061 (b)3. The establishment of guidelines for the processing of large • family day care permits will not have an impact upon the environment. BACKGROUND This item was presented to the Commission on October 9, 1996 for action. However, due to a lack of quorum, the project was continued to November 13, 1996, prior to openning the public hearing. DISCUSSION California Health and Safety Code Section 1597.46 prescribes the requirements for the processing of permits and licensing of Large Family Day Care facilities. Pursuant to the law indicated above, a Large Family Day Care facility is considered a single family residential use, and not a commercial venture. As such, the law prescribes a use permit process and minimal performance standards for the establishment of such a facility. In adopting the statues pertaining to Large Family Day Care facilities, the State legislature made several findings. The legislature determined that there are insufficient numbers of regulated family day care facilities, that many parents prefer day care facilities in their immediate neighborhood, and that there should be a variety of day care settings available. Furthermore, the law states that a local agency shall approve a use permit for a Large Family Day Care facility if the use complies with local ordinances, which prescribes reasonable standards, restrictions, and requirements concerning spacing and concentration, traffic control, parking, and noise control. At this time, the City does not have specific performance standards for Large Family Day Care facilities. The City does, however, require the processing of a Conditional Use Permit (CUP) for the establishment of a Large Family Day Care Home. The CUP consideration process is State mandated, and includes a mandatory public hearing which must noticed in a newspaper of general circulation and to all property owners within 300 feet. Additionally, the CUP process requires an analysis of whether the use is consistent with both the zoning ordinance and general plan. Also, site specific performance standards are incorporated into CUP proposals to ensure that the proposed use is consistent with and blends into the existing land use and development pattern of the area in which it is proposed to be located. Furthermore, State Planning Law prescribes that specific findings are to be made based upon this criteria. Because of the process noted above and the detailed level of analysis required for a typical CUP, the processing fee was set at $3,000.00. As the Commission recently noted when considering a CUP for a Large Family Day Care Home, the CUP process is not the appropriate mechanism for Large Family Day Care homes. As such, the Commission directed Staff to prepare a more equitable and • appropriate process for such facilities. The process proposed by Staff is for a large family day care permit. Staff proposes that a Large Family Day Care permit be considered and approved by Staff, provided there is no opposition. In the event of opposition, the permit would be scheduled for Planning Commission action. Staff is proposing that a deposit of $750 be filed with each permit application. Staff would charge only the amount based upon the time actually spent analyzing the application but in no case more than $100. The remaining balance would then be refunded to the applicant. If there is opposition to the application or the Staff determination is appealed, the remaining balance would be used to conduct the Planning Commission public hearing. The proposed guidelines are based upon State Law, and the result of comments generated at the public hearing for the Large Family Day Home considered by the Planning Commission in July of this year. RECOMMENDATION Staff recommends that the Planning Commission recommend to the City Council approval of Zoning Ordinance Amendment 1-96. PC RPT-96\ZOA 1-962.K I D • PLANNING LA NING COMMISSION NOVEMBER 13, 1996 PAGE NO. 2 ' 4.0 CONTINUED PUBLIC HEARINGS • 4.1 ZONING ORDINANCE AMENDMENT 1-96 Applicant: City Initiated A proposal to establish standards for the processing of Large Family Day Care permits in the Residential Zoning Classifications. This action would amend Article 4.03 and establish Article 4.07 of Ordinance No. 340, the Zoning Ordinance. Jim Ayres declared a conflict of interest, he stepped down and returned at 8:28 p.m. after the vote. Senior Planner Hults made the presentation to the Planning Commission and touched on issues that were expressed via phone prior to the meeting by Child Care Providers: 1. Spacing of facilities 2. Hours of operation 3. Fee and process Planning Commission debated the issues with regard to spacing and hours of operation. Chairman Duistermars opened the Public Hearing. •Maria Borntrager, a child care provider discussed the fee, spacing and hours of operation. She indicated that currently has clients that have needs for early a.m., as early as 5:00 a.m., and late p.m., as late as 10:00 p.m. Nancy Ayres, a child care provider discussed the spacing requirements and felt 500' was overly restrictive. Also, indicated that instead of deposit, it would be better to pay a fee based upon actual process. She did not feel the hours of operation were a problem. Five letters were received supporting an easy process and less conditions to allow child care centers. Letters were distributed to the Planning Commission by Nancy Ayres. Edward Patch, a customer of a child care provider, spoke in favor of establishing guidelines to allow large family day care homes. Monica Griffith, submitted a letter to the Planning Commission where she requested an easy process for large family day care homes. Robert Lucas representing Riverside County GAIN Program and Mid-County Child Care Council, indicated opposition to the proposed spacing standards and the limitation on the hours of operation. He felt there was a need for extended hours due to the 24 hour Planning Commission Minutes November 13, 1996 Page No. 2 ' construction schedule at the Eastside Reservoir and the unusual hours of healthcare and safety employees. The entities represented above support quality licensed and affordable • childcare centers. Commissioner Duistermars closed the public hearing. Planning Commission debated the issues with regard to the spacing and hours of operation. Director of Community Development McNabb addressed the Planning Commission questions on how the proposed standards were created. Indicated that the standards were based on State law, ordinances from surrounding cities, and experiences related to a prior large family day care Conditional Use Permit application. Planning Commission suggested allowing individual applicants to choose hours of operation and to allow a maximum of 17 hours of operation per day. Planning Commission debated on the regulations regarding spacing in between child care centers. They felt that some separation was warranted. Planning Commission suggested a $100.00 fee to process this child care center application, and charge an additional $650.00 if the item had to be advertised for public hearing. • Staff recommended to add a provision, allowing the Planning Commission to establish additional conditions of approval to mitigate potential impacts. MOTION: Commissioner Perry motion to approve Zoning Ordinance Amendment 1-96, as amended limiting the hours or operation to 17 hours per day, and establishing the application fees for Child Care Centers, as well as allowing the Planning Commission to establish additional conditions of approval to mitigate potential impacts. SECOND: Commissioner Dunlap VOTE: 4-0; Motion carried. (Commissioner Ayres absent for this motion) Commissioner Ayres returned to the meeting at 8:28 p.m. Planning Commission Minutes November 13, 1996 Page No. 3 • STAFF REPORT TO: Honorable Mayor & Councilmembers FROM: Dennis R. Halloway, City Mana r DATE: Decc er 17, 1996 SUBJECT: REL( TION TO 201 E. MAIN RECOMMENDATI( It is recommended z,iat the City Council authorize the staff to proceed with plans to remodel 201 Main to accommodate the staff at 312 Main, as well as bring the building up to current ADA standards. It is further recommended that staff investigate the use of CDBG funds for the project. BACKGROUND Currently the administrative staff, as well as the finance staff, is housed at 312 Main in office space that is leased. The current lease was up several months ago and the landlord has allowed us to occupy the building on a month to month basis. The monthly rent is $1,200, utilities are $1,750 for a total monthly cost of $2,950 which is $35,400 per year. The building at 201 Main is owned by the City, thus there are no monthly rental costs. There are currently 12 staff members located at 312 Main, including full and part- time. There are eight employees housed at 201 Main full and part-time. Of the twenty employees, five are part-time and three are field inspectors who are in and out of the office regularly, so actually we only need permanent space for twelve people. There would be no problem accommodating twelve people at the 201 Main location. The major set-back are the necessary changes required to bring the building into compliance with the federal ADA requirements. The major improvements are the need for new handicapped accessible restroom facilities and an entrance that is handicapped accessible. Currently there are four restrooms at the facility, none of which are handicapped accessible. The plan would be to build new restrooms in back of the existing building which is more cost effective than re-modeling the old ones. The current entrance would be replaced with a new one, on the corner of the building at Main and Sheriff. Other changes would involve building new interior walls and removing other interior walls. Other improvements would be the outside facade, including a new awning and new front, possibly brick. Since 201 is already owned by the City and is a public building, it is our • responsibility to make the ADA improvements. Therefore, whether or not we consolidate, the improvements must be made. We have been unable to secure any additional parking for the 201 Main building, but will continue to explore options. Until additional parking ccn be made available, we would park on Sheriff. FISCAL ANALYSIS Staff has estimated the cost to be between $110,000 and $120,G, . These are only preliminary figures and could vary according to how elaborate we get on the design. It would be our goal to bring the project in at a lower cost than the estimate. Funding for the project could be obtained from CDBG monies which could be reprogrammed for this fiscal year and postponed until next year. CONCLUSION The building at 201 Main needs to be brought up to ADA standards. The building at 201 Main is being underutilized due to cut-backs and other reductions. We currently are paying $35,400 for 312 Main, not to mention other savings that could be accomplished by consolidating. Lastly, it is important to mention that we could make a positive statement to the community and businesses that we are on • Main Street to stay and want to invest in Main Street. Approved —fir Denied — Dale Tabled Amended V"ta Informational Withdrawn • STAFF REPORT To. Mayor and City Council FROM: Dennis R. Halloway, City Ma DATE: December 17, 1996 j SUBJECT: CITY ENGINEER RECOMMENDATION: It is recommended that the City Council authorize a contract for Engineering services, as well as general oversight of the Public Works Department, with Tri Lake Consultants Inc. BACKGROUND: • Earlier this year, Les Evans left the City and since that time we have not had a City Engineer. The law requires that certain functions can only be done by a registered engineer. Also, there has been no direct supervision of the day-to-day operations of the department. We have received three proposals for providing engineering services for the City. Those three are: Engineering Resources of Southern California, GFB-Friedrich & Assoc. and Tri Lake Consultants. Copies of the three proposals are attached for your review. All three companies appear to be qualified to perform the necessary services for the City. The costs for their services are also very close; the high being $80 per hour and the low being $75 per hour for City Engineer. Engineering Resources is located in Hemet and is a newly created firm headed by Matthew Brudin and has several other well qualified individuals. From the proposal, it appears that their major expertise is mainly dealing with water issues. GFB-Freiedrich & Assoc. is located in Riverside and currently City's the Ci 's assessment engineering for the LLMD. GFB is an experienced engineering firm • with well qualified individuals on the staff. ri Lake is located in Perris and currently the City Engineer for the City of Perris. • 'ri Lake is a small firm owned by Habib Motlagh, who lives in the city of Hemet. interviews were conducted with GFB and Tri Lake. The interviews were done by the Community Development Director and myself. We both concurred that at this time the firm of Tri Lake is the best fit for the City. Tri Lake is currently providing the same services for the City of Perris. Tri Lake will be able to represent both cities at several meetings and save both cities money. FISCAL ANALYSIS ins anticipated that the monthly cost will be approximately $5,000 based upon ,:urrent workload. Larger projects and increased workload would require a larger expenditure. Funds for this position are available in Special Funds such as Gas Tax, Water, Sewer, LLMD, etc. Approved DeniedContinued Date Tabled Amended Vbb In ormational Withdrawn RECEIVED SEP 1 7 1996 • TRI LAKE CRY MANAGER'S OFFICE CONSULTANTS, INC. MUNICIPAL ENGINEERS September 16, 1996 Mr. Dennis R. Halloway City Manager City of San Jacinto 312 E. Main St. San Jacinto, Ca 92583 Re: City Engineering Services We are happy to provide you with our proposal for contract City Engineering services for the City of San Jacinto. The scope of our services include the following: * Respond to citizen's, city staff and developers ' concerns . * Maintain office hours at San Jacinto City Hall, or other • appropriate location, approximately 16 hours per week or as directed. * Attend all necessary interagency meetings, such as RCTC (TAC Committee) , N.P.D.E.S. (Flood Control) , EMWD and city staff meetings . * Attend all council and redevelopment agency meetings as necessary. * Provide direction and oversight to engineering and public works staff. * Design and prepare plans and specification for all capital improvement projects . * Prepare engineering conditions of approval for miscellaneous land use projects . * Make recommendations as to needed upgrading of city infrastructure. * Coordinate with the utility agencies, review and update standards for trench repair and other public works improvements. * Prepare the necessary documents to apply for local, state and 41) federally funded grants . MAILING: P.O. BOX 606 / PERRIS, CA 92572 OFFICE: 170 WILKERSON, SUITE A/ PERRIS, CA 92570/ 909-943-6504 * Perform minor traffic related studies . The more complex reports will have to be performed by a traffic engineer. • * Perform other tasks and duties as directed. As you are aware, I have been performing the above services for the City of Perris for the last eight years. Because of this experience, I am familiar with the rules, regulations and staff of other agencies and have been successful in securing on behalf of the City of Perris, numerous grants such as sidewalk, FHWA (emergency relief) and STP/CMAQ (state and federal transportation funds) . For example, City of Perris received $143,000 for sidewalk improvements between 1993-96 . It is my understanding that San Jacinto received $23,000 during the same period. The City of Perris also recently completed the rehabilitation of portions of Ramona Expressway with the assistance of STP funds in the amount of $300,000 . To provide you with the quality services as mentioned above, we propose to charge the City of San Jacinto at the City Engineer's hourly rate of $75, Designer/Technician $40 and Construction Inspector $42 .50 . Please note, in case I attend a meeting on behalf of both San Jacinto and Perris, the charge will be shared by both cities . It has been my experience in Perris, 70 percent of our fees are paid by private developers or various grants and funds thereby minimizing fiscal impact to the General Fund. To better familiarize myself with the ongoing engineering issues and the status of pending projects, I propose to initially spend 40 to 60 hours at no charge to the City of San Jacinto. I have lived and worked in the San Jacinto Valley for the last 18 years and I am familiar with the special opportunities and challenges facing your city and feel my experience will be mutually beneficial. Please also note, that since our incorporation, we have only served public agencies, thereby eliminating all potential conflicts of interest with any and all developers . Following is a list of past and current public agencies for which we have provided our services (construction costs varied form $50,000 to $10 million) : * City of Perris, for which we have been the contract City Engineer since 1988 . * Eastern Municipal Water District, for which we provide construction observation and administration of water and sewer mains, sewage treatment plants and pump stations; * City of La Quinta, for which we provide engineering and inspection services; * City of Hemet, for which we provided plan checking and construction inspection between 1989-1992; * Lake Elsinore Municipal Water District, for which we provided • construction observation for variety of public and privately financed projects; * City of Palm Desert, for which we provided public works ' construction inspection; Please call me to discuss these matters at your convenience. Sincerely,, /J Habib lagh GFB-FRIEDRICH & ASSOC., INC. CONSULTING CIVIL ENGINEERS October 10, 1996 Mr. Dennis R. Halloway City Manager City of San Jacinto 312 East Main Street San Jacinto, CA 92583 Subject: Proposal to Provide General Municipal Engineering Services on an On-call Basis. Dear Mr. Halloway: GFB-Friedrich & Assoc. is pleased to submit the attached proposal to provide general municipal engineering services to the City of San Jacinto on an on-call basis. Because the City has a small public works/engineering staff with no registered engineer, we propose to provide additional staffing resources that will bring essential public works activities that may have been neglected to a functional status. We also propose to provide general direction to the public works staff and maintenance personnel, and to represent the City in dealings with regional organizations and agencies. GFB-Friedrich proposes to attend City Council and Planning Commission meetings, as requested, to discuss technical issues, answer questions, 1 and, as needed, to recommend specific actions to be taken. GFB-Friedrich personnel have considerable experience in providing contract city engineering services from establishment and operation of a complete public works/city engineering department; to providing specific services such as capital project design, plan checking or construction observation; to providing backup to a city staff in such areas as budgeting, maintenance programs, FEMA compliance, etc. Our staff understand that each city has unique budgetary, staffing requirements and constraints, and within those constraints we can provide the manpower to fill in the gaps in a city's workload. In San Jacinto's case, we simply want to provide the missing technical manpower and experience to the City, for compensation that the City can afford, and yet provides GFB- Friedrich a reasonable rate of return for our efforts. We believe that this can be accomplished by immediately creating a plan which delineates and prioritizes the key areas that need work, and by keeping the lines of communication open between the City and ourselves so that we are always focused on projects and tasks that are needed the most. SCOPE OF WORK Under this proposal, GFB-Friedrich is prepared to enter into contract with the City of San • Jacinto to provide engineering services on an on-call as-needed basis. Following is a description of typical activities and services that we propose to make available to the City. 6529 RIVERSIDE AVENUE • SUITE 230 • RIVERSIDE, CALIFORNIA 92506 (909) 781-0811 • FAX (909) 781-8435 Mr. Dennis R. Halloway October 10, 1996410 Page 2 MEETING ATTENDANCE • When directed, attend City Council meetings and meetings with the Planning Commission, City staff, public officials, community leaders, developers, contractors and the general public and others. • Riverside County Transportation Commission (RCTC) Technical Committee (monthly meetings) - source of Measure "A" and ISTEA funds • Western Riverside County Organization of Governments (WRCOG) Technical Committee (monthly meetings) • Hemet-San Jacinto Groundwater Association Technical Committee (monthly meetings) (this organization is relatively dormant at the present time) • Riverside County Flood Control and Water Conservation District: 411 a. National Pollution Discharge Elimination System (NPDES) Stormwater Management Committee (monthly meetings) b. Federal Emergency Management Agency (annual update) c. Zone IV Master-Planned Project Funding (meetings on an as-needed basis depending upon project activity and available City funds). The most important meetings to attend on a regular basis appear to be RCTC and the various RCFCWCD meetings. It may not be necessary to attend every meeting, but agendas should be monitored to determine the need for participation in meetings that directly affect the City of San Jacinto and/or are opportunities to obtain funds for City projects. The importance of attending the meetings of the other agencies listed is not as great and we would anticipate that our involvement in attending those meetings would be on a minimal as-needed basis. REPORT PREPARATION • Staff reports for City Council meetings - provide necessary input regarding technical/ engineering issues and projects that we are involved in. Mr. Dennis R. Halloway 411 October 10, 1996 Page 3 • Annual Budget Input - Public works administration Public works maintenance Gas Tax/NPDES/CDBG Measure "A" projects Landscaping, Lighting and Park District No. 1 (LLPD) Street lighting Landscaping zones Park maintenance Graffiti abatement Traffic signal maintenance • NPDES Annual Report GENERAL ADMINISTRATIVE FUNCTIONS • Establish working relationships and coordination with City staff, public agencies, County departments and private utilities involved in engineering matters • affecting the City. • Analyze and recommend engineering programs consistent with the economic capabilities of the City. When directed, prepare and administer a long-range capital improvement program. • Advise the City as to engineering and construction financing available from other government agencies and, when so directed, prepare and initiate applications for such funding. • Provide recommendations regarding regulations and ordinances pertaining to engineering matters. • When directed, provide technical supervision for City personnel assigned to public works activities. • LLPD Program - Since GFB-Friedrich formed the LLPD assessment district in 1992, and has administered most of the fiscal year updates, we can readily provide services in one of two ways: a. Provide the annual update services as we have done in the past, except that we will be more involved in the initial budgeting process and in the • management of the landscaping maintenance contracts and other improvements funded by this program. I _ Mr. Dennis R. Halloway October 10, 1996 Page 4 b. Prepare a request for proposal for assessment engineering update services, assist in preparing the annual budget, manage the assessment engineer's efforts, and manage the landscaping maintenance contracts and other improvements funded by this program. • As requested or needed, monitor and assist the County with CSA 152 assessments for NPDES Stormwater Management. • If directed, provide primary input and assistance in preparing annual Public Works Budget. CAPITAL IMPROVEMENT PROJECT MANAGEMENT • CIP Design - Management of both in-house and consultant-generated capital improvement projects. • Bid Document Preparation - Prepare specifications and bid documents for in-house projects and for those consultant-generated projects that need bid documents. • Project Administration - Guide projects from the preparation of requests for proposals to the Notice of Completion, including: a. Preparation of requests for proposals for those projects that require competitive proposals. b. Preparation for City Council actions such as bid awards, approval of change orders, and Notices of Completion. c. Record keeping for CDBG and ISTEA projects. DEVELOPMENT REVIEW SERVICES • Review proposed improvements for land developments and provide recommendations as to engineering matters to secure conformance with the grading ordinances and other applicable ordinances of the City of San Jacinto. a. Review tentative maps and plot plans for design conformity and establish conditions of approval. Note: It is our understanding that Municipal Engineering does all of the City's record map checking. • Mr. Dennis R. Halloway 11) October 10, 1996 Page 5 • Review and check all improvement plans for facilities to be constructed under the jurisdiction of the City that are prepared by private developers or other agencies to secure conformance with City design standards. a. Improvement plan review and processing. b. Grading plan review and permitting. c. Flood control review, FEMA compliance, and NPDES compliance. Provide a "turnaround" time of two weeks for first checks and one week for subsequent checks of the same project, such time to begin after all necessary documents have been received that are pertinent to the checking of the plans. • If directed, provide assistance in the review and issuance of encroachment permits. • Establish performance, labor and material bond amounts when required, and require posting of such securities and other development fees within the proper time sequence of such development review. II/ • When required, provide services during and after construction including, construction observation (as back-up to City personnel), record drawings (as-built plans), survey monument inspection, final job walk, bond releases, etc. CAPITAL IMPROVEMENT PROGRAM • When directed, develop five-year capital improvement program with priority listing and funding availability. • If directed, develop City maintenance priority inventory. • As required, coordinate with Riverside County Flood Control and the Zone IV Committee for funding of local flood control projects, conformance with master-planned facilities, and plan checking and approval of flood control construction drawings and specifications. • FEMA Administration. • Mr. Dennis R. Halloway October 10, 1996 • Page 6 The tasks described above are primarily items that GFB-Friedrich personnel can perform. We are not proposing to do traffic engineering or RDA engineering under this proposal, however we can provide these or other specific services not covered in the Scope of Work by tapping into our large network of sub-consultants for such work as land surveying, geotechnical engineering, traffic engineering, structural engineering, underground investigations (potholing), data processing, public finance advisors, etc. In conclusion, GFB-Friedrich is sensitive to the City's financial situation. We see one of our main tasks being not only identification of necessary public works projects, but the identification of the potential sources of funding to design and construct such projects. KEY PERSONNEL GFB-Friedrich proposes the following staff to the City of San Jacinto for municipal engineering services: • Mr. Don Bergh, P.E. Project Manager, supervising engineer, plan checker and part-time construction observer • • Mr. John Friedrich, P.E. Principal-in-charge, Assistant Project Manager, water and sewer plan checking, and meeting attendance • Mr. Spencer Gray, P.E. Project designer, back-up plan checking and construction observation • Rancho Calif. Consultants Back-up construction observation and construction administration As project manager, Mr. Donald Bergh, P.E., Civil Engineer. Mr. Bergh will be the main point of contact with the City for GFB-Friedrich's activities. He will also be responsible for the activities our staff as well as the City Public Works staff when required, the quality of the services provided, attendance at required meetings, providing technical back-up to field personnel, monitoring project schedules and budgets and evaluating progress construction project payments and change orders, and he will be the main point of contact with the City. Mr. Bergh has previous experience as a project administrator, plan checker (public works and land development) and field observer, including his two years as the Deputy City Engineer for the City of Moreno Valley and additional years as Deputy City Engineer for the Cities of Coachella and Twentynine Palms. When at Moreno Valley he established and was responsible for the daily operation of the City Engineer's Office consisting of a thirty-person staff including a nine-person plan checking staff and a seven-person field observation staff. He was also responsible for the public counter, review and issuance of construction permits, a six-person capital project design staff, attendance at City Council and Planning Commission Mr. Dennis R. Halloway • October 10, 1996 Page 7 Meetings, and flood control issues and FEMA compliance, in addition to his many other duties. For the City of Coachella he was a consulting Deputy City Engineer who supervised the existing City Engineer/Public Works Office, similar to the current San Jacinto situation. Mr. John Friedrich, P.E., President, will assume the Assistant Project Manager position, as well as the Assessment Engineer role, which will give the City an alternate person to contact for meeting attendance and budget preparation. He will assume an in-house staff position to conduct contract negotiations, monitor staffing requirements, prepare invoices, and will assist Mr. Bergh as necessary with plan checking of water and sewer plans. Mr. Spencer Gray, P.E., Consultant, will provide project design services, as well as back-up plan check and construction observation services. Mr. Gray has considerable design experience in addition to his plan checking and construction observation experience. This will give the City the best of both worlds as Mr. Gray performs his plan checking and construction observation duties. He was on staff at the Los Angeles County Road Department for many years. Assisting the GFB-Friedrich staff with additional back-up construction observation services • will be Rancho California Consultants (RCC). RCC was formed in 1992. In charge of RCC's seven person staff is Mr. Don Weeks, Principal. Mr. Weeks is a Registered Inspector. Services offered by RCC include construction management, construction observation, contract administration, labor compliance, and project management. RCC has offices in Orange and Riverside Counties. They will be responsible for backing up Spencer Gray and Don Bergh with additional construction observation staff. Don Bergh, John Friedrich, and Don Weeks are all former Willdan Associates employees that are each familiar with the capabilities of the others. RELATED EXPERIENCE Don Bergh and Spencer Gray 1. Mr. Don Bergh, P.E., and Mr. Spencer Gray, P.E., recently completed construction observation services for a soundwall project in the City of Canyon Lake. A 7,330 linear foot, 6-foot high masonry block soundwall is being constructed on the north side of Railroad Canyon Road from the Canyon Lake Golf Course to Goetz Road. This soundwall will block the noise created on Railroad Canyon Road which is the main access to this gate-guarded residential community. Because of the undulating terrain on the north side of the street, the contractor asked the wall designer to • provide 24 separate combinations of soundwall with various types of retaining walls Mr. Dennis R. Halloway IIIOctober 10, 1996 Page 8 and foundations, of which 11 designs were actually used. Our consulting structural engineer was responsible for checking the adequacy of each of the wall designs. This project was completed in August 1996. Mr. Ray Wellington, P.E. City Engineer, City of Canyon Lake c/o RAW & Associates 6383 Choctaw Place Rancho Cucamonga, CA 91739 Telephone: (909) 899-2643 Don Bergh 1. From mid-1985 until mid-1987, while working for Willdan Associates, Don Bergh was the contract Deputy City Engineer for the City of Moreno Valley. As such, he was in charge of a staff of thirty people dedicated solely to the City of Moreno Valley, including nine full time plan checkers and seven full-time construction observers. The types of projects that required plan check and construction observation services included tract maps, streets and roads, storm drains and hydrology, and land development projects. Ili Mr. Dave Ross, Associate Engineer City of Moreno Valley 14177 Frederick Street Moreno Valley, CA 92553 Telephone: (909) 413-3133 2. Both before and after the Moreno Valley assignment described above, Mr. Bergh was in charge of a large plan check crew in Willdan's San Bernardino Office that provided from 60-to-100% of the plan check services (except water and sewer) to the City of Corona. This crew also provided plan check services to the City of Chino, City of Ontario, City of Coachella, City of Twentynine Palms, City of Hesperia and the County of San Bernardino. Mr. Bergh also personally provided specialized storm drain hydrology and hydraulic plan checking to the City of Hemet. He was also the Deputy City Engineer for the Cities of Coachella and Twentynine Palms. Mr. Joe Palencia, Director of Public Works City of Corona 815 West Sixth Street Corona, CA 91720-0090 Telephone: (909) 736-2261 • Mr. Dennis R. Halloway October 10, 1996 Page 9 3. In 1991, while employed by Greiner Engineering, Don Bergh provided inspection and oversight services for the construction of a joint vehicle and golf cart bridge over the Palm Valley Channel within the Bighorn Development Project in the City of Palm Desert. Mr. Pete Van Riper, Transportation Engineer - Civil Caltrans - District 7 120 South Spring Street Los Angeles, CA 90012 Telephone: (213) 897-4382 Spencer Gray 1. For the past several years, since his retirement from the Los Angeles County Road Department, our proposed construction observer, Mr. Spencer Gray, P.E., has worked for several Southern California consulting engineering firms (including GFB- Friedrich) as a construction observer, plan checker, project designer and storm drain hydrologist. The types of projects that he inspected included streets, storm drains, • soundwalls and land development improvements. 2. Recently, Spencer Gray has provided substitute construction observation services for Community Engineering Services in Pomona. Such services included grading, street, curb and gutter, storm drain inspection for private non-dedicated streets in several land development projects in the City of Pomona. Mr. Pat Wallace, President Community Engineering Services 401 South Main Street, Suite 101 Pomona, CA 91766 Telephone: (909) 622-1094 3. From August 1979 to June 1981, Spencer Gray was the head of H.M. Scott's Highway Inspection Team for the City of Rosemead. During his time at H.M. Scott, his construction observation projects also included 1.5 miles of street rehabilitation and storm drain construction on Mountain View Road in El Monte, and the construction of the Auto Center in Compton. Descriptions of construction observation projects that have been completed by Rancho California Consultants may be found in the Appendix to this proposal. Mr. Dennis R. Halloway October 10, 1996 Page 10 REFERENCES 1. Mr. Ray Wellington, P.E. (Don Bergh, Spencer Gray, John City Engineer, City of Canyon Lake Friedrich and Rancho California and Consultants) General Manager, San Antonio Water Co. c/o RAW & Associates 6383 Choctaw Place Rancho Cucamonga, CA 91739 Telephone: (909) 899-2643 2. Mr. Dave Ross, Associate Engineer (Don Bergh and Spencer Gray) City of Moreno Valley 14177 Frederick Street Moreno Valley, CA 92553 Telephone: (909) 413-3133 3. Mr. Joe Palencia, Director of Public Works (Don Bergh and John Friedrich) , City of Corona 815 West Sixth Street Corona, CA 91720-0090 Telephone: (909) 736-2261 4. Mr. Phil Wray, City Engineer (Don Bergh and John Friedrich) City of Hesperia 15775 Main Street, #10 Hesperia, CA 92345 Telephone: (619) 947-1400 We also encourage you to contact any of the references in our Statement of Qualifications which we recently gave to you. If you need another copy of our SOQ, please call us. COMPENSATION To begin with, we are totally flexible insofar as our compensation is concerned. We are willing to work with the City of San Jacinto to establish a compensation schedule that is totally flexible and does not pay us for services that are not received by the City. Because of the nature of this assignment, GFB-Friedrich proposes that our compensation be determined as outlined below. • 1 Mr. Dennis R. Halloway • October 10, 1996 Page 11 We believe that a base retainer fee should be negotiated to cover those monthly meetings that the City wants us to attend (RCTC, WRCOG and NPDES) and for those recurring monthly activities (CIP management or General Administrative functions) that the City would look to us to provide. Under no circumstance would we begin charging additional fees for other assigned tasks until the retainer fee is totally exhausted. Attached to this proposal is Exhibit "A," GFB-Friedrich's "Schedule of Hourly Rates," dated August 1, 1996 which is the basis for those tasks which are to be invoiced on an hourly basis. After a retainer amount is established, other assignments could be compensated as follows: Meeting Attendance - Meetings in Retainer Three meetings per month at 3 hours/meeting Other Meetings Hourly basis. Report Preparation - Annual Reports Estimated fee. General Administration - • LLPD Negotiated fee Funding Search Included in retainer or Negotiated fee (as applicable) CIP Management Within retainer or Negotiated fee. Development Review Time and materials within fee structure or Percent of fees. CIP Improvement Program - Development Program Time and materials or Negotiated fee Design Projects Negotiated fee. We believe that a relatively small retainer, in the $1,300 to $2,000 range, is appropriate because it binds us contractually to accomplish those important recurring tasks that the City needs to have done. Beyond the retainer, the City will have control over the amount and the priority of the work that is done every month. If a monthly meeting which falls under the retainer is cancelled, then we would propose to utilize that equivalent amount of time on another task so that the City always gets value for our fees. We propose that the hourly rate used for adjustment of tasks within the retainer be $80.00/hour. • We have deliberately been very flexible in our recommendations for fee compensation. Please consider all parts of this proposal to be negotiable. Mr. Dennis R. Halloway October 10, 1996 Page 12 CLOSURE We want to help the City of San Jacinto do all of the technical and public finance functions that are required of the City. This is the type of work that we are diligently looking for because such work "pays the rent." GFB-Friedrich appreciates being invited to submit this proposal. Because of our great interest in this work, you may rest assured that we will do everything in our power to be responsive and to provide useful and timely support within the bounds of our negotiated agreement. If this proposal meets with your approval, we will be pleased to enter into such an agreement to execute the work. If you have any questions, please call us. Sincerely, GFB-FRIEDRICH & ASSOC. INC. • ohn A. Friedrich, P.E. President attachment: Exhibit "A" - Schedule of Hourly Rates JAF/sm August 1, 1996 0 Exhibit "A" GFB-FRIEDRICH & ASSOC., INC. SCHEDULE OF HOURLY RATES CLASSIFICATION RATE 1. Principal $ 96.00 per hour 2. Senior Registered Engineer $ 90.00 per hour 2a. Registered Engineer (Donald W. Bergh, P.E.) (and John A. Friedrich, P.E.) $ 84.00 per hour 3. Project Manager $ 78.00 per hour 4. Drafter (Scott J. Moore) $ 63.00 per hour 4a. Special Districts Analyst $ 63.00 per hour 5. Designer $ 72.00 per hour 5b. Field Inspector $ 53.00 per hour 6. 2-Man Survey Party $ 145.00 per hour 7. 3-Man Survey Party $ 192.00 per hour 0 8. Survey Computer $ 70.00 per hour 9. Clerical $ 37.00 per hour 10. Engineering Aide $ 35.00 per hour ** Henry M. Feilen, P.E. $ 75.00 per hour ** Spencer E. Gray, P.E. $ 45.00 per hour ** Rancho California Consultants See Separate Rate Sheet Sub-Consultants Sub-Consultant Fee plus 10% Blueprints, Reproduction & Courier Service Vendor Costs Job Travel $ 0.36 per mile Delivery $ 20.00 per hour plus mileage NOTE: Normal overtime will be invoiced at 1.50 times standard hourly rate. Overtime on Sundays and holidays will be invoiced at 2.00 times standard hourly rate. This Schedule of Hourly Rates is in effect through July 31, 1997 • and shall be subject to annual revision based on changes in the cost of living. A-1 RANCHO CALIFORNIA CONSULTANTS a Schedule of Hourly Rates Classification Rate Principal Engineer $75.00 Engineer $68.00 Project Manager $62.00 Construction Manager $55.00 Senior Inspector $50.00* Inspector $45.00* Word Processing $28.00 Fees marked with an asterisk (*) are subject to negotiation. Sub-consultant services, length of project, and numbers of staff allocated to assignment are examples of potential negotiated rates. Expenses (including sub-consultants) will be invoiced at cost plus 5%. Rates are effective through December 31, 1996 S E NGINEERING ESOURCES JTNERN CALIFORNIA.INC. October 24, 1996 Dennis R. Halloway,City Manager CITY OF SAN JACINTO P. O. Box 488 San Jacinto CA 92581 Dear Dennis: Engineering Resources of Southern California, Inc. (ER) appreciates the opportunity to provide our proposal to furnish municipal engineering, plan checking and public works inspection services to the City of San Jacinto. To make an effective system work requires a team who is well versed in the interests of the community, in addition to being very experienced in city operations and processing. Our team members have had extensive experience providing a full range of City Engineering services for various communities and District Engineer for agencies in Southern California. This has allowed us to cultivate a team with a special expertise in serving as a city resource that will enable us to effectively serve the City of San Jacinto. Work to be performed for the City will be coordinated by me, a registered civil engineer with more than ten 410 years of professional experience. I will be in responsible charge and will direct the activities of office and field personnel, as appropriate, from our Hemet Office. As evident by the enclosed presentation, Engineering Resources has a full compliment of experienced people, technical specialists (planners, designers, and inspectors)and administrative support personnel available who are ready to respond to the needs of the City in an efficient,competent and timely manner. There will be no limitations on my availability throughout this effort. Engineering Resources makes a firm commitment to excellence in providing the City with engineering, plan checking and public works inspection services. We fully understand the goals of the work and: ✓ ...have the technical expertise desired by the City specific to development and plan review processes and procedures; / ...will develop work plans that will embody the need to protect the City's interest in cost consciousness. practicality and hard work essential for success. We look forward to the opportunity to further discuss the qualifications of Engineering Resources and emphasize our eagerness to serve the City in the immediate future. �IV MATT BRUDIN, P.E. Principal 0.FLORIDA AVE.SUITE B HEMET, CA 92544 (909)765-6622 (909)765-6621 FAX PROPOSAL FOR MUNICIPAL ENGINEERING PROJECT UNDERSTANDING Based on our recent discussions it is our understanding that the City of San Jacinto wishes to retain the services of a qualified consulting engineering firm to provide, on an as-needed basis, engineering, plan checking and public works inspection services. The size and scope of individual tasks are not known at this time, except that most major assignments will be performed under separate orders from the City. Accordingly,Engineering Resources of Southern California, Inc. (ER) will maintain the flexibility to handle multiple assignments and disciplines. FIRM BACKGROUND To accomplish any work assigned by the City of San Jacinto (City), Engineering Resources offers technical skills and management expertise ideally suited to the challenges associated with municipal engineering plan review and public works inspection services. We believe our firm offers a natural blending of civil engineers and planning/design technicians, thus enhancing project continuity, task coordination and timely response to the City's needs. The following presentation briefly profiles our firm, highlighting ER's history, organizational structure, technical capabilities, staff and in-house resources. • COMPANY PROFILE Engineering Resources of Southern California, Inc., is a Consulting Engineering Firm established in August 1996, to provide a broad range of professional services to municipalities and special districts throughout Southern California. The foundation of the company is based upon providing our clients with the highest quality professional services in an efficient, expedient and cost-effective manner. A private California corporation, Engineering Resources is governed by a Board of Directors, charged with establishing policies and procedures to assure quality engineering services to our clientele. Our office in Hemet operates under the direction of an Engineer, registered in the State of California, who administers and implements the policies and procedures established by the Board of Directors. Staff Resources. The strength of ER is our multi-disciplined staff. Various disciplines are represented in our City Services group, including civil, sanitary, structural, hydraulic, hydrologic and traffic/transportation specialties. When necessary, technical support is provided by a staff of engineering technicians, designers, CAD operators, construction managers, inspectors and administrative personnel who augment the efforts of our professional staff • Once the total scope and magnitude of an assignment is determined, a Project Team is selected to effectively respond to the specific requirements of the work in an expeditious, competent and timely manner. As presented in this Proposal, the professional experience and expertise of key personnel available for assignment to any existing or future City project exemplifies ER's long-term land development planning and design engineering capabilities. Technical Services. Specializing in civil, sanitary and transportation engineering, ER offers a myriad of services encompassing planning, design, plan/map checking, right-of-way acquisition, construction management, inspection and assistance in securing funding for the construction of diverse public works facilities. The following presents an overview of the services and professional capabilities of ER in these specialized engineering disciplines that would be applicable to the City's needs. City Engineer. Working closely with Ci ty Staff,the City Engineer provides leadershipand direction for the myriad of challenges and issues that impact the community on a daily basis. Services include: • Assisting in the development of policies, practice and procedures, • Assisting Staff with the resolution of issues of concern, • Providing assistance to the community and developers with development-related issues or issues of general concern, 111111 • Attending development review meetings and providing input during the preparation of conditions of approval for development-related activities, • Assisting with the development and implementation of the City's Capital Improvement Plan, • Providing guidance during the bidding, award and construction phases of capital projects, • Representing the City's interests with other governmental agencies, such as the Western Riverside Council of Governments, Riverside County Transportation Commission and the California Department of Transportation. Development Plan Review. Under independent contracts or in the capacity of City/District Engineer, the team members of ER have provided comprehensive plan/map review services to municipalities and special districts throughout Southern California. Services have included: ► Reviewing tentative maps, specific plans, other land divisions, support documentation and proposed development submittals prepared by others for compliance with the policies, regulations and standards of the City. ► Checking and recommending approval of subdivision maps. • City of San Jacinto Proposal for Municipal Engineering Services Page 2 ► Checking and recommending approval of improvement plans for private on-site work and public works facilities under the jurisdiction of the City. ► Reviewing improvement plans for consistency with City standards. ► Establishing Faithful Performance and Labor and Material Bond amounts when required for developments, including monitoring the posting of appropriate securities and payment of development fees at appropriate times during the development review. ► Providing field observation and inspection, on behalf of the City, for improvements constructed by private developers. ► Recommending filing of Notices of Completion and acceptance of work when appropriate. Public Works Inspection. We provide construction management and/or inspection for streets, storm drains, water and sewer lines, parks and traffic signalization. Quality Assurance/Control ER is committed to providing quality service on schedule and within budget. To this end, our Quality Assurance and Quality Control (QA/QC) Program is flexibly organized to respond to specific client/project goals, objectives and requirements, regardless of size, type, complexity or other characteristics. APPROACH AND METHODOLOGY It is anticipated that the proposed services contract will involve multiple task orders for various aspects of plan review and project processing to support regular City development plan check and inspection operations. Project Management/Processing Key elements of project management will include the following: ► Task Order Scoping. As the City makes a specific request for plan check processing services, a kickoff or pre-submittal meeting may be scheduled (depending on project complexity), prior to commencing work,for all project participants, including but not limited to involved City staff, key ER staff and others, such as representatives of city/county agencies, Caltrans, public and private utilities and others, as appropriate. The ER team will then prepare task order scoping documents for acceptance by the City. Each task order will clearly define the scope of work, required products, participation by discipline, schedule and preliminary fee. The City will approve each task order and issue a Notice to Proceed An abbreviated process involving a pre- construction meeting will be held for inspection services. City of San Jacinto Proposal for Municipal Engineering Services Page 3 • Coordination Meetings. ER may conduct coordination meetings on an as-needed basis. Minutes of the meeting will be prepared and distributed by ER. This method of coordination will be used for all short term and minor assignments. Major assignments may require regularly scheduled meetings. ► Monthly Progress Reports. ER will prepare monthly progress reports, outlining the status of each project. The reports will also outline anticipated progress in the next month and outstanding issues requiring action by the City, Project Team and/or others. The ER team will employ specific forms for task order scoping, progress reporting, scheduling and project accounting. These forms will be integrated into the project management and control systems. As required, these project management tools will be tailored to meet City requirements. An overview of our developed plan review process, tracking and reporting forms has been attached as an Appendix A to this proposal. Map Review Procedure One of the most important services provided by a city or municipal agency is the processing and approval of maps submitted for the City's approval. The great majority of these submittals are considered to be subject only to ministerial or routine checking and verification for conformance to City standards, codes and policies. It is in the public's interest that the ministerial review procedures • not only be accomplished with assurance that all compliance requirements are met, but that the review and checking be expedited so that the actual project can commence as soon as possible. Toward this general goal and objective, we have prepared the following approach to the work based on tasks performed by ER for other municipalities and special districts throughout Southern California. It is not intended that the task/activities identified are all inclusive, but rather are set forth as anticipated duties until such time the full nature and scope of work is agreed upon between the City and ER. Unless otherwise noted, all tasks/activities are applicable to residential, commercial, industrial development and master planned communities. The following is a detailed description of the Plan Review/Checking process which is supported by a graphic flow chart to illustrate the inter-relationships of the City, ER, and the Developer. The ER team has used this procedure in other cities and its adoption to the San Jacinto program is illustrated below. In addition,Figure 1 graphically illustrates the overall procedure described below. We have included developmental plan review in case the City wishes to utilize our services. General. The City of San Jacinto is currently staffed on a full time basis by personnel who will provide coordination of the plan check process. All maps and plans to be processed are submitted to the City Hall. Most of the items would then be transmitted to ER's office on a daily or as-needed basis. At ER's office,the maps and plans would be checked and then transmitted back to the City for pick up by the private engineer. • City of San Jacinto Proposal for Municipal Engineering Services Page 4 Our goal for the plan check process is to perform a complete and thorough review in a timely manner. It is necessary, therefore that each project's improvement plans, map, grading plan, calculations, • reports, etc., be processed as one package. The maximum desired turnaround time is two (2) weeks after submittal for the first plan check and two(2)weeks subsequent submittals. It is intended that maps and plans be ready for signature after two (2) plan checks. To ensure these goals are met, it is important that the design engineer/developer, City personnel and ER personnel work closely together. The main functions of City personnel in this process would be to receive, log, and transmit the plan check package; screen submittals for completeness; insure collection of fees, notify the design engineers when the check prints are to be picked up; prepare staff reports and schedule items for City Council action. The personnel of ER would be charged with performing the technical review, maintaining the tracking and certification system recommending map/plan approvals, preparing status reports, provide input to Staff reports, prepare fee calculations, and reviewing miscellaneous documents. Plans are typically reviewed in order of subm ittal dates. Deviations would be allowed upon Citydirection. P The main functions of the developer's design engineer in this process are as follows: ► Make sure submittals are complete as outlined in the Plan Check Submittal Check List; ► Respond completely to the comments and questions on the check prints; • ► Provide all coordination with other agencies and obtain the necessary clearance letters. Pre-Submittal Meeting. If the project is complex, and at the Developer's request, a meeting could be arranged with ER, City staff and others to review all conditions of approval, existing site conditions, conflicts, preliminary fees, etc. A detailed list would be prepared and provided to the Developer outlining the composition of a complete submittal package to expedite review. Prior to the meeting, Consultant and staff may visit the project site for walk-through. First Plan Check. City would receive the plan check package from the design engineer. The package must include the pre-submittal checklist, all reference material, supporting data, calculations and remittance of the preliminary plan check fee. The package would be initially screened at the City and, if found substantially complete, transmitted to ER's office. If the package is incomplete, it is returned to the design engineer. Upon acceptance, ER personnel would log the project into the tracking system and perform the technical review within two(2)weeks of receipt. If any items not identified by the initial screening at the City are needed to assist in the checking, the design engineer may be contacted by telephone for clarification or for submittal of missing items. Written documentation of the conversation, including any agreements, would be forwarded to the Design Engineer, and project file on the same day. • City of San Jacinto Proposal for Municipal Engineering Services Page 5 • If missing items cannot be supplied in a reasonable amount of time (usually within two to three working days),the plan check process would be suspended and, if warranted, the plans returned via the City's office together with a list of deficiencies. Upon completion of the review, ER would transmit one (1) set of marked-up bluelines back to the City and retain one set of marked-up bluelines. A transmittal letter is included containing special instructions, if any. The City would inform the design engineer that the check prints are ready to pick up. The design engineer would make required revisions and address plan check comments/questions. Comments and requirements of other agencies must be reflected in the revised plans. Changes in the basic design concept should be thoroughly explained in writing. It is the design engineer's responsibility to coordinate plan check through other agencies which may be affected or have an affect on the project. Note: Reviews required by other agencies may have a different plan check turnaround time than the City Public Works Department. The City's plan check may have to proceed with limited input from those agencies; however, prior to the final approval, all input must be reviewed and appropriate comments and plan modifications of the other agencies/departments must be incorporated. • Subsequent Plan Checks. The process for subsequent plan checks would include: ► Engineer submits two(2) sets of revised check prints and the marked up prints and comments from the previous review to the City, together with any required supplemental data. ► The City transmits package to ER via the courier. ► ER re-checks the plans within two (2) weeks and transmits back to the City. If significant comments remain after the second plan check, a meeting to resolve the issues may be necessary. The developer/owner, the design engineer, the City plan check coordinator, and the ER Project Manager would be invited to any such meeting. The City would then contact the design engineer for pick up. If significant comments still remain after the fourth plan check, a "Project in Trouble Report' would be made out for review and direction by the City Engineer. City of San Jacinto Proposal for Municipal Engineering Services Page 6 Final Check. This should be the second review and the process is identical to the first review. • Record maps would be scheduled for City Council action by City personnel when the following conditions are satisfied: 1. The ER Project Manager recommends approval of the map, associated improvement plans, and the grading plans. ► The design engineer produces evidence, usually in the form of clearance letters, that the require- ments of other permitting agencies or legislating bodies have been met. ► The CC&R's, outside agency agreements, subdivision agreements, other necessary agreements and separate documents have been executed, notarized and are on file. ► Requests for annexation to assessment districts, if appropriate, have been submitted. ► All fees (including plan check and inspection) have been paid. The City would prepare the fees/security report, draft staff report for the project. The City would call the design engineer and have the original mylars delivered to City Hall and then present the package, including certifications and checklists, to the City Engineer who signs the plans. • The City plan check coordinator would notify the design engineer that the plans have been approved and instruct him that a bonded reproduction company would be allowed to pick up the originals for making prints. Originals shall be returned to the City. The design engineer would provide three(3)blueline sets of all improvement plans and three (3) sets of grading plans to the Public Works Department prior to issuance of a construction permit. Delays. There are a number of very common factors which would cause delays in reviewing plans and maps which include: ► Incomplete or partial submittals. The initial screening at the City may not identify certain missing items needed for a complete plan review. If the plan checker in ER's office discovers that significant items are missing, unless otherwise directed by the City, he normally would cease checking the project and return the package to the City for return to the design engineer. Partial submittals(such as a map without accompanying plans)would not be reviewed until all materials are received. ► Plan check comments not addressed. ► Major changes in design concept after initial review. • City of San Jacinto Proposal for Municipal Engineering Services Page 7 ► Plans submitted for checking before approvals by legislative body (Planning Commission, for example). ► Civil plans referring to plans prepared by other disciplines (such as architects) for details. Should these problems result in more than two (2) plan check cycles, we would recommend that additional fees be assessed, as appropriate. Communication. Communication during the plan check of the project is encouraged. The process would be expedited and the time from submittal to approval would be minimized. Meetings, where necessary to resolve issues, would be requested by any party involved in the process at any time. Please note that the essence of this procedure is to expedite the process and complete the required plan check services on a schedule that benefits both the City and the land developer. ER is committed to the corresponding turnaround times prescribed by the City. Public Works Inspection Procedure Upon application by the developer/contractor for construction permit, the City staff would collect the fee and transmit a written authorization to ER, together with plans and specifications. The City would arrange a pre-construction conference and notify ER at least 48 hours in advance. The ER inspector would attend. • During construction, the inspector would be on the job only as much time as the City may request. We recommend full-time inspection while underground facilities are being installed. The inspector would arrange for appropriate material and compaction tests. The inspector would prepare a detailed daily inspection report. Copies would be transmitted to the City weekly. Upon completion,the inspector would notify City staff and a final walk-through inspection conducted with City staff, contractor and ER inspector. A punch list would be prepared. When all items are completed, ER would notify the City in writing that the project is ready for acceptance. CONSULTANT TEAM ER has assembled a qualified and experienced Project Team, under the direction of our designated Project Manager,to provide adequate controls and commitments to schedules and performance goals shared by the City and the development community. Key personnel available for assignment, introduced below, have the technical expertise and experience to respond to various facets of the anticipated assignments desired by in the City. • City of San Jacinto Proposal for Municipal Engineering Services Page 8 In addition, Mr. Hutchins has provided construction management and inspection services to various municipalities on projects involvong the relocation of existing water and sewer facilities or construction of new facilities, including: ► City of Irvine ► City of Corona ► City of Indio ► City of Palm Desert Table 2 SCHEDULE OF HOURLY BILLING RATES Assignment Staff Hourly Billing Rate Project Manager Matt Brudin. P.E. $80 Project Engineer Lon Tsai 75 Project Engineer Bob Righetti 70 Support Staff Richard McMahon 48 Support Staff Jim Morrissey, AICP 70 • Support Staff Mike Lenz 65 Inspector Chuck Babcock, Q.E. 60 Inspector Eddie Valenzuela 60 Construction Manager Dana Hutchins 75 COMPARABLE WORK(RELEVANT EXPERIENCE) Engineering Resources is extremely familiar with the planning and public works engineering needs of numerous public agencies and private developers throughout the area. The expertise of our individual team members in municipal engineering and land development is well known and evident by the number of projects in progress or recently completed specific to design and construction review as well as facilities design engineering. Design review and construction inspection have been provided by Engineering Resources to municipalities and special districts as an independent service or in the capacity of City/District Engineer to ensure developer/contractor compliance with design and construction standards. Summaries of three current/recent assignments specific to plan checking and public works inspection are presented below for the City's review and evaluation. 110 City of San Jacinto Proposal for Municipal Engineering Services Page 18 • AGENDA ITEM NO. 1 3 CITY OF SAN JACINTO STAFF REPORT DATE: December 17, 1996 TO: Honorable Mayor and Members of the City Council -- FROM: Brian McNabb, Director of Community Development SUBJECT: CHANGE OF HEALTH CARE PROVIDERS FROM HEALTH NET, BLUE CROSS, AND AETNA TO PACIFIC CARE RECOMMENDATION Ratify the change in Health Care providers. FISCAL ANALYSIS . None BACKGROUND As you know, the Employee Benefits Committee has been working on switching health care providers, as well as trying to improve the dental coverage. The goal of the committee efforts has been to create a better, more flexible coverage of the same or less cost to the City. At this time the Committee has recommended the subject switch be made. The employee bargaining units have preliminarily indicated concurrence with this recommendation. PERC has submitted a letter of support and the Police Officers Association is discussing the matter at a meeting this week. In the event this meeting takes place after a Council meeting, staff will be making a recommendation that this matter be continued for two weeks. This change will allow participants to choose from a range of Health Care providers, from a HMO to out of network physician, for each health situation. The cost to the employee varies depending on who they see for health care. A subsequent recommendation regarding dental coverage will be forthcoming within the next several months. __ Other • _ _ Continued Date labiea Amended V� Informational Withdrawn Agenda No. 7' V • STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Pamela L. Lee, City Clerk DATE: December 17, 1996 SUBJECT: Title IIIB Grant Funding - Central County United Way Lead Agency RECOMMENDATION: Authorize the City to participate with the CCUW in the bid process for Title IIIB funds for the 1997/98 through 2000/01 fiscal years. FISCAL IMPACT: The annual amount that the City has received in the past from the Title IIIB grant has been $6-7,000. Although some administrative costs will be involved in participating with the CCUW, there is potential for additional funding under the lead agency process. • BACKGROUND: The City currently spends roughly $40,000 to fund the activities of the Community Center. Of that $40,000, the City receives $6,305 from the Title NIB grant that comes directly from the County. Beginning in fiscal year 1997/98, the Central County United Way has taken on the role as lead agency to bid on the County Title IIIB grant funds on behalf of all participating organizations that wish to join them. The County has advised organizations that the bid process will give funding preference to participants that bid under a lead agency. The down side to joining the Central County United Way is that the City of San Jacinto must commit to the agreement with CCUW for four years. Although the current funding to San Jacinto from Title IIIB is only $6,305, per year, there could be opportunities for additional funding in the future years. The draft Memorandum of Understanding and Program Outline is attached for your information. • • DRAFT MEMORANDUM OF UNDERSTANDING Between Central County United Way and it is the intent of this United Way to act as a lead agency for a group of human service providers in the Central County area. These providers have joined together in response to the Riverside County Office on Aging request for proposals and a desire to provide coordinated human services throughout the service area. To this end the above named parties agree to the following: AGENCY To negotiate and sign a contract with the Riverside County and Central County United Way to provide at least the services described within the attached proposal. 2. To provide Central County United Way all of the data they needed adequately report program outcomes to the County 3 To provide, in a timely manner. all receipts, invoices and other material necessary to justify and process grant payments. 4. To pay all administrative costs generated by this agreement and incurred by this agency. 5. To meet monthly with other coalition members to seek ways of reducing administrative costs for this agency and the coalition in general. h. To recognize Central County United Way as the administrative lead agency and grant them access to all records associated with this program and to submit to all contractual requests in a timely manner. CENTRAL COUNTY UNNTTED WAY • 1. To act as administrative lead agency for the coalition. 2. To process all requests for payment in a timely manner. • 3. To report all outcomes to the County in the manner requested. 4. To seek to lower administrative costs to the agency whenever possible. DRAFT 5 To grant access to all records specific to this project and this agency. To meet monthly with the coalition 7 To provide the agency all information necessary to Justify administrative charges. This MOU will be supported by a signed contract when and if our proposal is adopted by the County. In signing this document we are agreeing to form that contract along the stated guidelines with consideration given to all County requirements. Central County United Way Agency Adopted by our governing body and signed on 410 • D R A F T D R A F T Program Outline Central County United Way Coalition Lead Agency PURPOSE: Central County United Way has been asked to function as lead agency for several service providers within the Central County region. This lead agency request was made in response to the County's expressed desire to cut it's overhead by limiting the number of contractors with which they must interact. The goal of the lead agency is to represent the County in contractual negotiations for specific services. Though broad parameters for service were set by the RFP, they may be refined by the lead agency. SCOPE: Central County United Way will restrict its participation to that required for payment for contracted services and the outcome based reporting requirements. The actual services will be the responsibility of the Service provider. Delivery of services must be in strict accordance with both County and contractual guidelines. The lead agency, in consultation with the County will retain the right to remove and replace those agencies that do not preform according to expectations. COSTS: It is required that the service providing agencies share all costs associated with this project. The lead agency will closely monitor the administrative costs for each agency. The amount billed will be determined by each agencies per unit cost for reporting and reimbursement. All agencies may reduce their costs by providing staff time to the lead agency, constructing their reporting procedures to match County requirements, or any other time saving method that results in reduced administrative load for the lead agency. This reduced load will result in cost savings that will be passed through to the individual agency. A direct per agency percentage cost model was rejected because we do not know what reporting and cost parameters might be. After a year or two of sharing costs, the coalition will be better prepared to assess a flat fee. REIMBURSEMENT: The lead agency will be required to submit a request for payment to the County on behalf of the coalition. Whatever pace the County sets will be the pace the lead agency will adopt in cutting checks. The lead agency will not front any money for contracted services. • D R A F T D R A F T • INCLUSION: The County RFP sets the required services and the amount to be paid for those services. To participate, the Service Agency must write an application for funding, and be approved by the County. The lead agency will also require a"Memorandum of Understanding" be signed and attached to the coalition application before it is sent to the county. 411 Agenda No. 8.1 • STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Pamela L. Lee, City Clerk DATE: December 17, 1996 SUBJECT: Resolution - VEDC Business Plan - Councilmember Williams (Continued from December 3, 1996 Meeting) RECOMMENDATION: Adopt Resolution No. 96-50, endorsing the VEDC June 1996 Business Plan. FISCAL IMPACT: Unknown at this time. BACKGROUND: The Council continued this item from the December 3, 1996, meeting, • with a request for the following additional information: Copy of the Plan. Who were the voting members? Would there be any City representation? Who would pay for the plan, and where would the funds come from? ._Jther Continued Date ,Arnended Vote intonational 411/ Withdrawn . RESOLUTION NO. 96-50 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, ENDORSING THE JUNE, 1996 VALLEY ECONOMIC DEVELOPMENT CORPORATION (VEDC) BUSINESS PLAN WHEREAS, the Valley Economic Development Corporation (VEDC) has served the City of San Jacinto, and the San Jacinto Valley for many years: and WHEREAS, VEDC is actively operated and served by many of the Valley's civic and business leaders; and WHEREAS, the members and participants of VEDC can offer an excellent vehicle for the promotion of economic development throughout the valley without regard to political lines or partisan politics, greatly enhancing the Valley's sense of community and quality of life; and WHEREAS, VEDC has prepared the Valley Economic Development Corporation Business Plan dated June, 1996 with the stated goals of: 1. Prepare the Valley to compete for new jobs; 2. Make the Valley an active player in the economic development market place; • 3. Gain the Valley a competitive advantage in selected markets; WHEREAS, the San Jacinto Chamber of Commerce endorses in principle the efforts of VEDC and the Economic Development Business Plan. NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of San Jacinto endorses in principle the Valley Economic Development Business Plan dated June, 1996. Continued support is based on the following accomplishments by the first quarter of 1997: 1. Amend existing by-laws to include the Hemet and San Jacinto Chambers of Commerce as full voting members with permanent seats on the Executive Committee; 2. Hire an Economic Development Specialist; 3. Begin implementation of the Business Plan. i APPROVED AND ADOPTED this 17th day of December, 1996, by the following • vote: AYES: NOES: ABSENT: ABSTAIN: Jim Conner, Mayor ATTEST: Pamela L. Lee, City Clerk I, Pamela L. Lee, City Clerk of the City of San Jacinto, do hereby certify that the foregoing is full true and correct copy of Resolution No. 96-50 duly adopted by the City Council at their regular meeting of December 17, 1996. WITNESS MY HAND AND OFFICIAL SEAL this day of i Agenda No. 8.2 • STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Pamela L. Lee, City Clerk DATE: December 17, 1996 SUBJECT: Annual Council Reorganization - Council Subcommittees & Representation to Outside Organizations RECOMMENDATION: Mayor to select representatives and ratification by the City Council for the upcoming year. FISCAL IMPACT: None BACKGROUND: Pursuant to Resolution No. 95-61 , Section 11 , the Mayor annually • selects from amongst the Council representatives for the following subcommittees and representation for organizations, with confirmation from the Council, for the upcoming year: SUBCOMMITTEE/ORGANIZATION: EXISTING MEMBERSHIP: AD HOC: Annexation 66 Conner/Cornett - Smedley, Alt. Chamber Contract Solorio/Williams Developer Fees Smedley/Williams Refuse/Franchise Cornett/Solorio Teambuilding Workshop Solorio/Williams Utility Billing Cornett/Solorio Budget ,' ;Rr, Conner/Cornett STANDING: Administrative C City/Community Parks & Rec./ Community Center Cornett/SnaeFJ'Isy Comm. & Economic Dev. Smedley/Se+vria- - t- Hwy. 79 Realignment Cornett/Smedley • Public Safety Solorio/Williams '— Bridge (Lake Park) Smedley/Williams , OUTSIDE REPRESENTATION: Childcare Consortium Cornett City-to-City Recycling Cornett/Solorio EMWD Planning Task Force Conner • Groundwater Association Conner RTA Smedley, ' Alt. Ramona Pageant Advisory Comm. C--ovki, / Riverside County/City Selection Conner Riverside County Disaster Council Conner Senior Housing Citizens Comm. S,-.. VEDC Budget/Planning Comm. Conner/S�e+ y ko,\►,_.--, Valley Youth Task Force earprett C t,,,r,i; WRCOG Exec. Comm. onner, illiam Alt. San Jacinto Disaster Council Mayor - Conner • __Jill er Continued Date _ _ , riled Vote • ntormational Withdrawn ---) , Lt-) cid...-t;,, ,.._, RECEIVED . DEC 1 1 1996 li � City o f Temecula CITY MANAGER'S OFFICE 1989 Yr 43200 Business Park Drive • Temecula, California 92590-3606 Karel F. Lindemans Mayor Patricia H. Birdsall December 9, 1996 Mayor Pro-Tern Steven J. Ford Counalmember Mayor and City Councilmembers Ronald H. Roberts City of San Jacinto Counalmember P.O. Box 488 Jeffrey E. Stone San Jacinto, CA 92581 Counclmember (909) 694-6444 Dear Mayor and Councilmembers: FAX(909) 694-1999 The League of California Cities Riverside Division was formed to II share information, work for the common good, and create a cohesive force among the cities in Riverside County. We need your help and participation to meet this objective. We would appreciate it if you would appoint a representative from your City to attend our bimonthly meetings. Also, at the current time we have vacancies on several committees that you may be interested in. If anyone on your Council has a particular interest in Employee Relations; Environmental Quality; Housing, Community and Economic Development; and Transportation and Public Works please let me know. We have one opening on each committee. I look forward to working with your City in the coming year. Very truly yours, cizi--t7) 21ii' -) Jeffrey E. Stone First Vice President League Riverside Division II iz--/ i--'�^ . C 3 CCc • MEMORANDUM DATE: December 12, 1996 TO: Honorable Mayor and City Council COPY TO: Dennis Halloway, City Manager FROM: Pamela L. Lee, City Clerk SUBJECT: Richard Brewer Claim - Related Flyer I will try to do a chronology of events related to the Richard Brewer issue relative to dump fees. Attachment A - Public Records request from Richard Brewer relative to Recycling and Landfill Activities, copy of his request and the information provided by our staff and the City of Hemet. Attachment B - Copy of Mr. Brewer's claim and related correspondence. Mr. Brewer's claim was found to be insufficient, hence it was not submitted for rejection by the Council. Attachment C - Mr. Brewer circulated a flyer related to his assertions in the claim he had filed, and a question was raised regarding his reference to the voting history of the Council. Attached is a copy of the flyer and two excerpts from minutes making reference to the tipping fee approvi3l which is the subject of his claim and flyer. Attachment D - Mr. Brewer has no ., made a public records request related to the discussion which occurred during the meeting of December 3, 1996, and copy of his request and our response is attached for your information. This matter will be the subject a closed session on the December 17, 1996, agenda. • .3096547:C7 CIT'( OF _AN JACItITO F. 02 =1 _ - ,q yc/A'c4j /71 RECEIVED CITY CLERKS OFF. S AUG ' 1996 By TO: City Clerk City of San Jacinto FROM: Richard E. Brower 508 E. First St. itt: San Jacinto, Ca 654-8752 65 SUBJECT: California Public Records Act request for information. Recycling and Landfill activities and reports covering the period 7-1-94 thru 6-30-98 PURPOSE: Information to support a claim for reimbursement of overbilling of Dump Fees on monthly billing from City of San Jacinto. 1 ID Please provide the following: 1. A copy of the signed agr ement between City of Hemet and City of San Jacinto instituting the"City to CI 'recycling program. 2. Copies of all filings with e California Integrated Waste Management Board for the above period. Including any reports filed by City of Hemet on behalf of City of San Jacinto. 3. Monthly summary of receipts and disbursements in the fund controlling the line item "Dump Fees"on the monthly billing. 4. Monthly summary of receipts and disbursements in the RECYCLING fund. 5. Monthly summary of the TONS DUMPED at Riverside County Landfills and of the TONS DUMPED for composting by the City of Hemet picked up in San Jacinto. 6. Monthly summary of th weight of Recyclable commodities picked up by City of Hemet in San Jacin . iP1,41- ...,)‹.-Q. ao....",-,--""-r— , /?-/,--‘ pper"rrimpl 40 S A N JACINTO City Clerk August 29, 1996 Richard Brewer 509 E. First Street San Jacinto, CA 92583 Dear Richard: Pursuant to your Public Records Request. I have enclosed a copy of the City-to-City Recycling agreement between the City of San Jacinto and the City of Hemet. In addition, enclosed are year to date tonnages provided by the City of Hemet. Any additional information will be forth coming from Finance Director John Herrera. • I have enclosed a copy of receipt for the $30.00 deposit for copying costs. Once all copies have been made you will be advised of any balance due or owed. If you have any questions,please feel free to contact me. Sincerely, Laurie Mora Deputy City Clerk c: John Herrera • City of San Jacinto • 312 Fast Main Street • San Jacinto.California 92583 909/654-7337 • FAX 909/654-3728 1 O F Ili' : G�'C ^. � � ` < .••�. %���¢s��'LC`�:�:;/.�?b<l�hr p"YaC•;�`..,�,.:j��E`;.,;".�:y:�w:p..::C ��v-�mcb:;��<o�.., e^ .M1 �, �. ! ; ?b:., f � �`Y:�.'G�.y.ti R�.,•:•.y1�:i!•. ..E�.:�.1;'<;:%F} ^.h�::�e h,," A'•�,g'k>: .?'::70::: . y Q ,fie.X v' '�k ,4';3.<,: r 1 < '3.. •., z..)A ^.� �. $e,. ,. �'`'•rn >'�':• �;. x: NG' n 1ffi'; 4'iq e. f: .'j;S :Ff a sca )fC Yam." '..ns' :e.<v.r",t"o^>'F• :>:$Q•n/♦ r,! 'B.Srn?.`r Db .;i'•1 g$ .� '&, '� ti ..a�c�'TY cr / TO: Wade Edge, I.W.M. Supervisor FROM: Kim Angell, Office Specialist Attachment # 1. DATE: April 1, 1996 RE: Year to Date Tonnages for City to City Recycling Programs Per your request, here are the tonnages for green waste and fully automated recycling for the City of San Jacinto. JUNE 1995 JULY 1995 AUGUST 1995 SEPTEMBER 1995 FAR - 35.32 FAR - 74.21 FAR - 94.57 FAR - 83.91 III G/W - 101.64 G/W - 120.18 G/W - 123.63 G/W - 131.00 OCTOBER 1995 NOVEMBER 1995 DECEMBER 1995 JANUARY 1996 FAR - 98.53 FAR - 84.31 FAR - 83.48 FAR - 101.60 G/W - 113.75 G/W - 127.97 G/W - 77.12 G/W -FEBRUARY 1996 MARCH 1996 FAR - 86.58 FAR - 92.97 G/W - 165.25 G/W - 160.62 • , •I i ii lity of San Jacinto 1 ...c � Characterization Priest Quarter 1996 1 . I I ChUtside Materials % weitht $/ton Revenue Cixiuminglibd Commodity • 25.40% 76.25 •ikirsPePcg OS) • 69.30% 208.04 2 .00 4,576.88 " 5.30.% 15.91 (50.00) (795•30) o'tal 100.00% 300.20 $3,781.38 • • ,, ,. ' , ' ed i f 6111 11 1 •.t % Weight s/ton ; Revenue ring* Car 1.12% 0.85 1365 81,165.71 15.54% 11.$5 0 80.00Tz7 pg 8.11% 6.18 40 '; S247.36 g 4.22% 3.22 760 I $2,445.49 jiLL Bottles 3.12%% 2.38 0 $0.00 1 17.71% 13.50 34 $459.13 itglier 5.44% j 4.15 35 S145.180 reea 17.05% 13.00 27 $351.02 1841% 1434 14 S200.80 Tir7shrinkt 4,11% ' 6.77 —S0 (S338.55) 100.00% 71.25 $4,676.13 i Stab-total Newspaper ! $3,781.38 Stb-total Commingled Commodity 1 $4,676.13 'nta1 Material Revenue i 1 $8,457.51 �. Fee a $25.0I0/ton $7,505.00 ,et to City of Sin Jacinto ! $952.51 to City of sr Jacinio/ton $3.17 i I 1 I . j • C ATTACHMENT #1. City of San Jacinto -.- .,-=,= fa Curbside Characterization . June 1995 Curbside Materials % Weight $/ton Revenue . Commingled Commodity• 25.40% 8.97 « * Newspaper(#6) 6930% 24.48 22.00 538.56 Trash 5.30% 1.87 (50.00) (9330) Total 100.00% 35.32 $445.06 . *Commingled Commodity % Weight $/ton Revenue Aluminum Cans 1.1296 0.10 1300 $130.60 Tin 1554% 1.39 0 $0.00 HDPE 8.11% 0.73 40 $29.10 PETE 4.22% 0.38 450 S170.34 ALL Bottles 3.12% 0.28 0 $0.00 Flint 17.71% 1.59 32 $50.83 Amber 5.44% 0.49 32 $15.61 Green 17.05% 153 32 $48.94 Three-mix 18.81% 1.69 32 $53.99 O Trash 8.88% 0.80 -50 ($39.83) Sub-total 100.00% 8.97 '$459.60 Sub-total Newspaper $445.06 Sub-total Commingled Commodity $459.60 Total Material Revenue $904.66 • Processing Fee @ $25.00/ton $883.00 Net to City of San Jacinto $21.66 Net to City of San Jacinto/ton $0.61 Revenue Summary • Curbside Recycling Revenue $21.66 0 _ , -• , 2 i city of San Jacinto Curbside Characterization July, August, September 1995E Curbside Materials % Weight $/ton Revenue Couuningled Commodity* '25.40% 61.93 * * Newspaper(#6) 6930% 168.97 22.00 3,717.34 Trash , [ 530% 12.92 , (50.00) (646.00) Total 100.00% 243.82 $3,071.34 i 1 *Commingled k Commodity % Weight $/ton Revenue Aluminum Cans 'r 1.12% 0.69 1365 $946.79 Tin ;, •f15.54% 9.62 -- _ •.0 .. $0.00 1�PL • ii ► 8.11% 5.02 40 $200.90 Pk.it. 'I t 4.22% 2.61 836 $2,184.84 1, ALL Battles ;1 3.12% 1.93 0 $0-00 Flint 117.71% 10.97 34 $372.91 ber t. 5.44q 3.37 35 $117.91 17.05% 10.56 29 $306.21 Three-mix ; ,18.111% 11.65 21 $244.63 Trash 4 8.88% 5.50 -50 _ ($274.97) Sub-total 100.00% 61.93 $4,099.22 Sub-total Newspaper,! $3,071.34 Sub-total Commingled Commrodity $4,099.22 Total Material Revenue $7,170.56 Processing Fee @ $25'.00/ton I. $6,095.50 Net to City of San Jacinto i. $1,075.06 Net to City of San Jacinto/tone $4.41 • , .I .1 • , City of San Jacinto Curbside Characterization Fourth Quarter 1995 Curbside Materials % Weight $/ton Revenue Commingled Commodity * 25.40% 68.36 * * Newspaper(#6) 69.30% 186.52 22.00 4,103.44 Trash 530% 14.26 (50.00) ,__ (713.00) Total 100.00% 269.15 $3,390.44 *Commingled Commodity % Weight $/ton Revenue Aluminum Cans 1.12% 0.71 1365 $1,045.09 Tin .._._.... 15.54% _ 10.62 0 $0.00 HDPE 8.11% 5.54 40 $221.76 PETE 4.22% 2.88 740 $2,134.75 ALL Bottles 3.12% 2.13 0 $0.00 Flint 17.71% 12.11 40 $484.26 Amber 5.44% 3.72 40 $148.75 Green 17.05% 11.66 40 $466.22 AftThree-mix 18.81% 12.86 40 $514.34 INFTrash 8.88% 6.07 -50 ($303.52) Sub-total 100.00% 68.36 $4,711.64 Sub-total Newspaper . , . , $3,390.44 Sub-total Commingled Commodity = - $4,711.64 Total Material Revenue $8,102.08 Processing Fee 0 $25.00/ton $6,728.75 Net to City of San Jacinto . $1,373.33 Net to City of San Jacinto/ton $5.10 , 1 • City of San Jacinto 0 Curbside Characterization Second Quarter 1996 Curbside Materials % Weight S/ton Revenue Commingled Commodity * 25.40% 67.68 * * Newspaper(#6) 69.30% 184.67 22.00 4,062.74 Trash 5.30% 14.12 (50.00) (706.00) Total 100.00% 266.47 $3,356.74 *Commingled Commodity % Weight S/ton Revenue Aluminum Cans 1.12%' 0.76 1370 $1,038.48 Tin 15.54% 10.52 0 $0.00 HDPE 8.11% 5.49 40 $219.55 PETE 4.22% 2.86 800 $2,284.88 ALL Bottles 3.12% 2.11 0 $0.00 Flint 17.71% 11.99 34 $407.53 Amber 5.44% 3.68 35 $128.86 Green 17.05% 11.54 27 $311.56 Three-mix 18.81% 12.73 14 $178.23 AiTrash 8.88% 6.01 -50 ($300.50) Sub-total 100.00% 67.68 $4,268.60 Sub-total Newspaper $3,356.74 Sub-total Commingled Commodity $4,268.60 Total Material Revenue $7,625.34 Processing Fee 0 $25.00/ton $6,661.75 Net to City of San Jacinto $963.59 40 • I- -;":" re, ISZI/elfee ie taZir .' 'It'•A.isu''...: ,04. From the 3777INDUSTRIAL AVENUE • HEMET, CALIFORNIA 92545 • '�T Office of PUBLIC WORKS (909)765-3700 August 19, 1996 Ms. Lori Mora Deputy City Clerk City of San Jacinto 312 E. Main Street San Jacinto, CA 92583 Re: California Public Records Act Request for Information Dear Ms. Mora: In response to the filed request for information by Richard E. Brewer, the following information is hereb rovi Item #1. Provided by the City Clerk of San Jacinto. Y p ded: Item#2. The City of Hemet has not filed any reports to the California Integrated Waste Management Board behalf of San Jacinto. On July 18, 1996, we provided San Jacinto with statistics on tonnages diverted from the landfill. This covered the period of January 1, 1995 to December 31, 1995. A co py of thh on information is attached, Item #1. e 411 Item #3. As you are aware, the City of Hemet does not haul anything from San Jacinto to the landfill. This issue i would be handled by either San Jacinto or your contracted hauler, Item #4. San Jacinto Finance Department will be providing this information. Item #5. Monthly summary of tonnages dumped at Riverside County landfills. The City of San Jacinto has records of tonnages landfilled. Tonnages diverted for composting are included in attached, Item#1. Item #6. Provided by the City of Hemet, attachment#1. Sincerely, `l Ott -2- 7-7- -- Robert L. Farni Integrated Waste Management Superintendent City of Hemet RF:kja CC: Steve Temple, Hemet Finance Director John Herrera, San Jacinto Finance Director • PUBLIC RECORDS REQUEST-MR. R. BREWER Sheet1 TONNAGE INFORMATION SAN JACINTO'S TONNAGES AS REPORTED I BY THE COUNTY OF RIVERSIDE FOR O.K.&ASSOC TOTALS FISCAL YEAR 1994-95 1,446.85 1,556.76i 1,413.25 1,496.80 1,435.27 1,475.99i 1,461.17, 1,388.42! 1,636.40' 1,377.73! 1,373.28' 1,086.64 17,148.56 FISCAL YEAR 1995-96 1,062.48 1,216.331 1,123.44 1,124.34 1,146.35 1,081.33 1,293.19 1,230.18 1,175.71. 1,242.09' 1,228.05; 1,130.851 14,054.34 SOUR COUNTY OF RIVERSIDE RECORDS IF 1 • • PUBLIC RECORDS REQUEST-MR. R.BREWER Sheetl TONNAGE INFORMATION C F SAN JACINTO T G FEE INFORMATION FOR MR. RICHARD_BREWER 11-Sep-96 PAYMENT TO O.K.&ASSOC FOR TIPPING FEES TOTAL FISCAL YEAR 1994-95 $508,612 FISCAL YEAR 1995-96 $486,907 SAN JACINTO'S TONNAGES AS REPORTED BY THE COUNTY OF RI\TOTALS FISCAL YEAR 1994-95 17,148.56 FISCAL YEAR 1995-96 14,054.34 • PAYMENTS TO CITY TO CITY RECYCLING PROGRAM(HEMET) FISCAL YEAR 1994-95 $ 54,061 -- FISCAL YEAR 1995-96 $313,336 • • SOURCE: COUNTY OF RIVERSIDE RECORDS Page 1 • 11111 October 8, 1996 S A N JACINTO City Clerk Richard Brewer 509 E. First Street San Jacinto, CA 92583 Date of Incident: Fiscal Year 1995-96 Date Claim Filed: September 18, 1996 Dear Mr. Brewer: Your claim which was recieved by the City of San Jacinto on September 18, 1996 failed to comply substantially with certain Government Code sections. It was insufficient for the following reason(s): Fails to state date of accural of cause of action. Facts fail to support cause of action. For your information, consult Sections 910, 910.2, 910.4 and 910.8, and other sections of the Government Code pertaining to the filing of claims against a public entity. Due to certain time requirements for filing claims, these deficiencies should be corrected immediately. Sincerely, Laurie Mora Deputy City Clerk c: Dennis Halloway, City Manager John Herrera, Finance Director Coachella Valley Joint Powers Insurance Authority John Brown, City Attorney City of San Jacinto • 312 East Main Street • San lacinto.California 92583 909/654-7337 • FAX 909/654-3728 Pnmed on RPrvrlPrl Pnner COACHELLA VALLEY JOINT POWERS INSURANCE AUTHORITY • October 8, 1996 Laurie Mora Deputy City Clerk City of San Jacinto 312 East Main Street San Jacinto, CA 92583 RE: Brewer, Richard E. v. City of San Jacinto Loss Date : 06/30/96 (assigned) Our File No. : JS 97-01 Dear Ms. Mora: We are in receipt of the above-captioned claim for damages filed with the City of San Jacinto by claimant Richard E. Brewer. We request that you take the action indicated below: [ ] CLAIM REJECTION: Written rejection of claim by authorized board/officer in accordance with Government Code Section 913. [ ] LATE CLAIM: Do NOT reject claim but RETURN it for failure to file within time limit prescribed in Government Code Section • 911.2. Transmittal NOT to contain"WARNING"required by Section 913,but should advise that the recourse to file"Application for Leave to File Late Claim" as provided in Government Code Section 911.4. This must be returned within 45 days of the date claim mailed or delivered. [ X ] INSUFFICIENT CLAIM: Send notice of insufficiency for failure to comply with Government Code Section 910 and/or 910.2 and/or 910.4 and cite the following specific insufficiencies: Fails to state facts sufficient to support cause of action. Fails to state date of accrual of action. This must be sent within 20 days of your receipt of claim. [ ] AMENDED CLAIM: Reject claim as set forth in first paragraph above, CLAIM REJECTION. [ ] APPLICATION FOR LEAVE TO FILE LATE CLAIM: Reject the Application under Government Code Section 911.8. [ ] OPERATION OF LAW: Defer any written response pending our further advice. Please provide us with a copy of any response requested above. If you have any questions, please contact the CVJPIA office. Very t yours, ennis M. Mo oy Claims Mana • DMM/mc 77-670 Springfield Lane, Suite 1 A, Palm Desert, CA 92211 (619) 360-4966 FAX (619) 360-3264 --- �— .� —f I • S JACINTOI Cicv Clerk September 18, 1996 Coachella Valley Joint Powers Insurance Authority 77-670 Springfield Ln. Ste. 1A Palm Desert, Ca 92211 Re: Claimant: Richard E. Brewer Date of Incident: Fiscal Year 1995-96 • We are transmitting herewith, a copy of the above referenced claim filed on September 18, 1996. Please advise this office of the action you recommend. We have tentatively scheduled this claim for the City Council meeting of October 1, 1996. If you have any questions please feel free to contact me at (909) 487-7343. Sincerely, Laurie Mora Deputy City Clerk cc: Dennis Halloway, City Manager (INFORMATION ONLY) Finance Director, John Herrera (INFORMATION ONLY) O.K. Associates (INFORMATION ONLY) S City of San Jacinto • 312 East Main Street • San Jacinto.California 92583 909/654-7337 • FAX 909/654-3728 Printed on Recycled Paner RECEIVED CITY CLERKS OFF, • SEP 1 j 1996 By City of San Jacinto Richard E. Brewer 509 E. First St San Jacinto, Ca 92583 654-6752 654-9686(Msg.) (619) 989-6732(PagerNoicemail) CLAIM: Reimbursement for overbilling of DUMP FEES on monthly City Services Bill during the fiscal year 1995-1996. In the amount of $42,969.60 T. JUSTIFICATION: • • By Council resolution the line item on the bill is a "Pass Thru" amount designated as categorical funding to pay for Riverside County landfill tipping fees. { Since the advent of AB939 compliant recycling programs the tonnages actually deposited at the landfills has consistently been at least 16 % below previous years. The City of San Jacinto has taken no action to reflect this on the residential billing resulting in the overbilling for fiscal 1995-1996. The claim amount was arrived at using some approximations : 6000 households X 3.73 X 12 months X .16 SATISFACTORY SETTLEMENT: Rebate a proportional amount of this claim to each billed household In the month . :`. , nearest to settlement. Restructure the billed amount to reflect actual expenses. • Signed : c � Date: F /S ,, t3aaad an rematch ass ebb to do with the tided inlbm,.tbn mad waaabb to ma tt appws Il.r • The city Of San Jacinto ! ! !OWES YOU MONEY — FACT— A "DUMP FEE" line item charge was added several years ago to the combined W* and City Services billing. As originally approved this was meant to be a PASS THRU amount tc pay for County Trash Landfill fees. Residential customers are being billed$ 3.73 per month. — FACT— Since June 1995 the tons dumped have been consistently at least 16 %below prior . This should have resulted .14 month o: Yeaus in a decrease of .59 cents to as amount of $ 3 per your monthly bill. To date(10/96) this would make your overbilling around $ 10.03 — FACT— Beginning July 1, 1996 Riverside County lowered the County Trash Landfill fees from $ 39.00 to $ 30.00 per tort. This should have resulLeti.in a ilmreasc of axi ad ifional 22 ci to a monthly billing of $ 2.51 per month. To date(10/96) this would bring the overg to around $ 12.55 ! ! 1 — FACT— If you multiply this number of $ 12.55 times the number of residences in San Jac (6,000 )you will come up with the whopping amount of OVERBILLINGS since June 1995: ovLzil7 , 000 • - QUESTION— WHERE IS THE MONEY GOING ?4t? — CONCLUSION— We don't expect our City Councilmembers to be ROCKET SCIENTIS or FINANCIAL WIZARDS but it is obvious that something is really out of whack in this bilk Since they have not acted to correct this the logical and only conclusion is that they are aware of this gross overbilling and are shuffling the EXTRA INCOME from our hard earned money into their pet projects or other failing social experiments such as the CITY to CITY recyclim. Your help can put an end to this RIPOFF ! Your San Jacinto City Councilmembers need to 1 from you. This will help motivate them to reduce this charge to what it should be today. Your counciimembers are 654-1376....Patrick Williams----(voted to increase this fee in 1993) 654-5163....David Solorio-------(also voted for increase) 654-2329....Jiim Conner---------(Mayor, usually votes with the above two) 654-9449...Jim Smedley--------(Mayor Pro Tern) 654-0529...Debbie Cornett-- , Yourcomments can also be addressed to them at 312 E. Main St., San Jacinto 92583 Paid for and diatrdxtted Richard B.Bremer P. .Box 62 San Jacinto 92581. Stamp oonfxibutiooa to help keep other T "deeta ink are SrestlY appreciated. L.s[.ng from document. ..7-26-94B.WPD PUBLIC HEARING 0 2.1 Tipping Fee Increase Due to the increase in Rates at the County Landfill Assistant to the City Manager Anderson made a presentation as contained in the staff report on file with the City Clerk. In response to Council, advised that to avoid such an increase would result in insufficient funds to pay the County and they would in turn discontinue accepting the waste loads at the landfill. Mayor Pro Tem Williams opened the public hearing. Ken Brass requested clarification if the delinquencies were lack of payment or a shortfall of those not being billed for the service, as he felt had occurred several years ago. Mr. Anderson clarified a field survey and audit found most had caught up and collections were more accurate. The delinquency rate was the difference between the tipping fee amount billed and the amount received. City Manager Easter explained how the situation with three different water agencies serving the City had resulted in some customers slipping through the cracks. However, with the cooperation of EMWD and the Hemet Lake Water District, the City had a good handle on the actual customer functions and coordination to assure that all customers were billed. iThere being no further speakers wishing to present testimony, the public hearing was closed. Mayor Pro Tem Williams strenuously objected to the increase, citing that it was another mandate which amounted to a penalty for having met the July 26, 1994 initial mandate of reducing the amount of waste going to the landfill. Further, WRCOG had worked cooperatively with the County and had a moderate increased proposed that would meet revenue needs and debt service, but the County went with a higher rate. In addition, funds were to come from the MFR, but since it was curtailed and would not cost as much, those funds would continue to sit in the County coffers and not benefit the community. Wished that all cities could jointly oppose the proposal and not pay. A MOTION was made by Councilmember Leahy, seconded by Councilmember Oaks, to adopt Resolution No. 2215 setting tipping fees as a result of an increase in Riverside County landfill fees. Motion carried on a 2-1 vote with Mayor Pro Tem Williams dissenting and Councilmember Solorio and Mayor Hafliger absent. RESOLUTION NO. 2215 IIIA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA TO SET ACTUAL CUSTOMER DUMP FEE CHARGES EFFECTIVE JULY 1, 1994 2.2 OK and Associates Annual Rate Adjustment Mayor Pro Tem Williams requested that the matter be continued to August 16, 1994, when the full Council could be present, since it would . not hamper meeting the billing cycle. He wanted to see a recommendation to improve delinquencies and some plan for payment of water bills on rentals. Council issues: 1. It was a matter of a contractual agreement which made OK Associates eligible for the CPI increase, all hoops had been gone through and there was no reason to deny and no sense in delaying. 2. Wanted to see documentation on the truck purchase. There was nothing to prevent the Council from renegotiating the contract to provide a better rate for customers. The City did not provide for CPI increases in other contracts, or even their own employees. Felt increases should not be automatic and would like the matter continued for a full Council. Mr. Anderson advised he had a copy of the purchase order for a new truck, which was to arrive shortly. July 26, 1994 Attorney Wallis for OK Associates advised his client had ordered the truck and had already incurred the obligation to purchase. Delivery was expected by August 1st. • Mr. Anderson clarified that OK Associates had met all the necessary requirements to qualify for the CPI increase, those being; 1) No unresolved customer service complaints, which they had actually improved, 2) Compliance with equipment purchases as scheduled, and that staff had seen the purchase order, and 3) Compliance with AB939, which would not be an appropriate condition with the prior action of Council to contract with CR&R for such services. In response to Council, advised that the hearing had not been advertised because it was scheduled for the agenda after the tipping fee notice had been issued, and was not mandatory and full noticing had been done on the prior hearing related to the Tipping Fees. Assistant City Attorney Clark, in response to Council, advised that pursuant to Government Code, noticing was not required. Council issues: 1. The increase was part of the contract agreement, and if all requirements were met, there was no point in continuing the matter. The matter had been covered in a newspaper article recently. 2. Inquired if the CPI increase had been noticed the prior year. Staff advised it had. Further, recollection was the only public members who appeared previously were employees of OK Associates. City Manager Easter advised that staff could advertise the matter prior to • the continuation if that was the direction of Council, since they usually try to notice them even when not legally required. There was no consensus to continue the matter. Mayor Pro Tem Williams opened the public hearing. There being no speakers wishing to present testimony, the public hearing was closed. • Mayor Pro Tem Williams strenuously objected to raising the rates just automatically and not giving notice to residents, especially after all the efforts made to notice the LLMD. Disappointed that not even OK July 26, 1994 Associates was present to support the matter. Further, City employees did not get such automatic raises without hearing what the need was to base such an increase on. Felt there was no motivation or incentive to argue with the next contract on such issues without benefit of public input. Felt there should be a full Council for such a decision and felt a purchase order for the truck was not the same as having the product. There should be an opportunity for people to speak and saw not harm in having it noticed. Council issues: 1. Concern with the staff time it would take to generate a public notice and bring the matter back again, especially since it was part of the contract agreement. Renegotiation of the contract would be nice but was not part of the action being requested. City Manager Easter advised that legal clarification was needed on the fees being approved on a 2-1 vote, and lacking an answer on that, the • issues may have to come back. A MOTION was made by Councilmember Leahy, seconded by Councilmember Oaks, to approve a Consumer Price Index (CPI) rate adjustment of 2.1%, increasing the residential base rate from $9.52 to $9.72, and the commercial base rate from $4.78 per cubic yard, to $4.88 per cubic yard, with an effective date of August 1, 1994. Motion carried on a 2-1 vote with Mayor Pro Tem Williams dissenting and Councilmember Solorio and Mayor Hafliger absent. 11111 December 12 1996 • S A N Mr. Richard E. Brewer J A C TO 509 East First Street San Jacinto, California 92583 City Clerk Re: Public Records Request Dear Mr. Brewer: We are in receipt of your request dated December 5, 1996, and are p ro following information available pursuant to the Public Records Act: viding the 1. Copy of the Agenda Cover Sheet for the December 3, 1996, meeting. 2. The raw computer data that you referenced are my notes which are not retained in the ordinary course of business, and as such are not a public record. 3. There was no recording the handwritten notes of staff members, again oaredtheirgeof reli ina. Any ary notes which are not retained in the ordinary course of business, and s such, are not a public record. 4. There were no motions or votes taken during the time period in question. • 5. The communications between, City Council and CVJPIA do not between City Staff and the Coachella Valley Joint Powers Insurancet and Authority, regarding your previously filed claim are attached and amount to: Letter from City Clerk's Office to you stating your claim to be insufficient. Letter from CVJPIA stating the claim was insufficient. Letter from City Clerk's Office transmitting your claim to the CVJPIA. The cost for your request is $2.25 which will be deducted We are processing a request for your refund of$2.75 through the Financenit of$5.00. dewhich should be on the warrant register January 7ister at the Department, , 1997 meeting. If you have any questions please feel free to contact our office. Sincerely, • Pamela L. Lee City Clerk City of San Jacinto • 312 East Main Street San iacinto.California 92583 909/654-7337 • FAX 909/654-3728 Printed on Recycled Paper Iii:CBVED cm►clots OM DEC — 1998 • BOr mo, TO: City Clerk 12/5/96 City of San Jacinto FROM: Richard E. Brewer 509 E. First St. San Jacinto, Ca 92583 654-6752 654-9686 SUBJECT: California Public Records Act request for information. PURPOSE: Possible Legal Action Please provide the following: 1. C opy of City Council Agenda summary for meeting of December 3, 1996. 2. Copy of the unedited/raw computer data file entered by the City Clerk during this meeting covering the time period that any mention was made of a Claim or Flyer concerning Dump Fees or Trash Service or the name Richard Brewer and any reference to a "SNIPER"was used. 3. Copy of any recording made during this time period by Audio TapeNideo Tape or any other means by any City of San Jacinto employee or contractor. This includes any handwritten notes made by the City Manager, City Finance Director, City Clerk, Deputy City Clerk, City Attorney, and City Manager's Secretary. 4. Record of any MotlonsNotes taken during this time period by councllmembers. 5.Any communications between City Staff/City Council and Coachella Valley Joint Powers Insurance Authority concerning a claim by Richard Brewer. \(..,---;t:ALa.,ticL AczA LA_ IP • CONFIDENTIAL �j AGENDA ITEM NO. f • EXECUTIVE SESSION CITY OF SAN JACINTO STAFF REPORT DATE: December 17, 1996 TO: Honorable Mayor and Members of the City Council FROM: Brian McNabb, Director of Community Development SUBJECT: ESCROW INSTRUCTIONS FOR SCHOOL DISTRICT ACQUISITION OF CITY YARD We are in the process of finalizing the escrow instruction for the City Yard sale. Seemingly, everything has been worked out with the exception of the length of escrow. • The City Council previously indicated 270 days which is close to what we will need to build and occupy a new building. The District is requesting (insisting) on a 180 day escrow. H:\ccrpt\executive.ses\cityard.esc • s . CONFIDENTIAL AGENDA ITEM NO. .1 • 7 EXECUTIVE SESSION CITY OF SAN JACINTO STAFF REPORT DATE: December 17, 1996 TO: Honorable Mayor and Members of the City Council FROM: Brian McNabb, Director of Community Development SUBJECT: PROPERTY PURCHASE AND SALE - SAN JACINTO VALLEY FAIRE Staff has been working with Jay McNabney, Harley Knox and Bill Loweinstein regarding the construction of a family fitness center in San Jacinto Valley Faire. In April of this year, the Council authorized an offer to sell the triangular price of property to Family Fitness Center for $150,000.00 Family Fitness has seemingly decided not to locate in • the Valley. Jay McNabney had contracted me as the offer to Family Fitness was made, but I told him we would have to see how that offer worked out. He would like to build a facility of approximately 24,000 sq.ft. which would include weights, aerobics, swimming pool, and two racquetball courts. Bill and Harley have been reviewing his financials and feel the project is financable, provided the Agency carry back the paper on the land and subordinate to the primary loan. The configuration of the parcel is creating a problem for building design. Therefore, we have been asked to also acquire additional land to the east and sell it to them under the same terms and conditions. The amount of land is uncertain, but may be as much as 1.5 acres. A rough value to that property would be $3.00/sq. ft. or up to $200,000.00. If they are able to negotiate the purchase of parking spaces from Skate 'N Fun at an acceptable price, then less land will need to be acquired. H:\ccrpt\executive.ses\Familty.Fit ' . NO IIABIIITT IS ASSUMED 2 ORACY OF THE DATA SHOWN. POR.SEC T.5S.,R.1W T R A 010 178 4 3 9 1311515 RUTS MAT NOT COMPLY WITH 010 162 1 OR BUILDING SITE ORDINANCES. CITY OF SAN JACINTO 010-000 POR. TRACT OF RANCHO SAN JACINTO VIEJO 01 0-0 t 1 ADA 010 os1 ( 437 010 016 18 11, 010 022 ECPLANA-13E TRA 010-Be3 „ TRA 010-039 N89-SB-33E At/E _ - A76.55 NB5.00 65.00 26/.5/ /- •IB2.00 LOT A / N • A. Z5, m?V PAR.1 273 i02 PAR.2 22/.00 N 39' LOi� 'eB� 56G 60 gi,_ 51 .' 0 12 _ 76 n Lor c �6 o m 55 -iT A. _• ex e c u N o - 205.00 POR.PAR. o 166.67 arJ d a 709 B m '" m m PAR.1 m m ^ 3i , m °e a I.12 }C TL o. °i BB BS i u POR. PAR.3 7 y I i 3BE./t 1 T D D 3.21 AC. TRA 010-091 o e o c '-"II PAR.C 121.00 N m O c 201.00 5 77 TRA 010-162 _ ^ m - 67 F 171.00 ]3 e 76 - 1.06 AC.nI. I 2.IS AC.nL.m 1 F_� m C O O', 7 7 _ I.99 AC.m.. m , fye „ a c A s m 4.13 AC.ML. m e O - IB2.00 O PAR.7m ae AR 4 2 3 9 m m s 9 o G. b 7 4 s.6s AC MI_ o O 37 a a .--., 171.00 m O POR.PAR.4 POR.PAR A , B ¢ 1.50 AC.ML. U PAR.6 e p O a 274.08 1.67 AC.ML. ($, 3.79 AC.n9. 1.00 AC. IQ ]6 B DIn �- \� e elj PARS _ y REVISIONS _ TRA 010-022 ` 10 ^ 75 _ 041( ,lD PIP NE, NO 4„/99.08 121.e0 160.83 e7/. t 2B0 00 vn IBB/ 00 Ai II/71 19 ]6 30e.00 n �� on 94/96 m 6 51 EA 725.02 010-011 51..29 P 122/57 3!1} 6 J7 IRA 010-051 N89-58-/6E / Al 49.99 +Lr A1.B 27B.0I 300.I6 _ _ _ // 1 i} 3 3e !E // \ 9/7e 36 40 /1 1•�e NB9-59-B/E a I '�� i6 oil // \ "A' IS 1 7 30 io _ B 9 REVISIONSo - ml - // \ 9/51 16 1} // O 27. 4.91 AC ML \ 1462 42 /5 N m T 1 ) - m �^ B 4 16.50 �"' \ I/02 I87-210- {75 /.29 AC. nil Ez IT \ 1/e2 13 16 m 86 \ 1/57 437-210-N16 \ I[e2 17,11 47 14.24 AC.ML. 26 a 77 ,•t 66 66 es 1 400 '"7i 1/13 20.29 11 • ]5 1 J/67 10 41-41 24 - • 6EV1510N5 Ex m • N. t2/52 4/.41.54 55 • A 34 3 5 13 m l q 2l92 4 56.57 m e.27 Ac.nL. 33 64 m .♦ }/92 7 51 51 3.e5 AC.ML. < 1.50 AC.ML. "N' 3!92 1 56.57 031 \ 3/12 36 51.51 5l1: 5 60.5E k. 0/92 15 61.62 66 60 66 66 66 198.8 a 0/9 2 16 63 66 CEIMMONWEA-L TH - AVE . m - _ -1.-- 6/ 62.61 65 d[l7 40 66 (1 REVISIONS �l e/92 51 60.et A5 5/51 0-1) A-GY`Ei,--I f.,/'` 3 21„: 6:,67.69 70 AS 10/4 9/93 61 72-77 As se/11 PM94 /96 Parcel Map NO . 14728 9/13 70 70-60 M B 1 2 2 / 5 7 1 9 3 6 2 10/5/ 71 e+.e2 2/95 20 5. 6PM 180/ 100 Parcel MopNO . 27648 3/1 3 17.1MAP BK . 439 PG . 11 MB 8/ 3 5 7 S . D . SAN JACINTO RANCHO 6 s 1 County , Calif . LIA Mor 1996 OM 63.05.68 e9 • • • SUPER BLOCK ANALYSIS (3/96) Previous Transactions 1) Metro Theatres - Agency purchase price .92/S.F. Agency sale price 1.00/S.F. 2) Skating Rink - Agency purchase price 4.50/S.F. Agency sale price 0 + ongoing admission tax Proposed Transactions 1) Restaurant Pad Agency purchase price .92/S.F. Offered sale price 2.56/S.F. 2) Commonwealth / Agency purchase price 6.50/S.F. San Jacinto Ave. Offered sale price 5.00/S.F. 3) Park Site Agency purchase price 4.50/S.F. Other Property • 1) Commonwealth Agency purchase price 3.20/S.F. Overall Blended Agency Acquisition Price 13.7198 acres (597634 S.F.) for $1,662,123.00 $2.78/S.F. (Net of Entrada Purchase) i COMPARABLE SALES AND LISTINGS • There have been few pad sales in Valley due to bad economy. SALES San Jacinto Pizza Hut (State & Ramona) March, 92 31,798 S.F. 8.96/S.F. McDonald's (State & Ramona) April, 94 31,793 S.F. 11.00/S.F. Hemet Elk & Florida December, 95 37,800 S.F. 8.93/S.F. Pizza Hut (State & Stetson) August, 92 24,829 S.F. 15.75/S.F. LISTINGS Staters Esplanade Pad 29,185 S.F. 13.60/S.F. San Jacinto Avenue Pad 34,412 S.F. 16.80/S.F. 4111 Entrada Pad 31,799 S.F. 15.31/S.F. Sharps is listed @ 7.50/S.F. Bell Tower is listed @ 7.00/S.F. Property in the vicinity of Florida & Cornell list for $3 - 4/S.F. • FAMILY FITNESS .6644 Acres 29,115 S.F. Agency acquisition price 4.50/S.F. $131,020.00 Agency improvements $ 18,230.00 TOTAL COST 5.12/S.F. $149,250.00 PROPOSED USER 20,000 S.F. Family Fitness Center Annual sales tax receipts $50.00 Annual tax increment $3,500.00 DISCUSSION • Triangular site • • Had been acquired to use as open space with the Super Block • Somewhat obscure location • Site lacks parking. Ordinance requires 67 spaces • Will need to lease parking from Skating Rink which is overparked • Best argument for this use is that it continues to build synergism in the entertainment complex • Probably will need to sell for less than the Agency cost due to location, shape of site, and need to lease parking • Will probably ask for a commission • RESTAURANT PAD 1.12 Acres 48,787 S.F. Agency acquisition price .92/S.F. $44,884.00 Agency onsite improvements $94,319.00 Water Recapture $ 9,342.00 TOTAL AGENCY CONSTRUCTION 3.05/S.F. $148,545.00 PROPOSED USE 6,300 S.F. restaurant including 150 seat banquet room Estimated annual sales $560,940.00 City would receive $5,609.00 annually in sales tax Agency would receive $1,575.00 in tax increment Offered Price 2.56/S.F. $125,000.00 DISCUSSION • Lower traffic street • Not on corner • Not as improved as Staters Pad • Proposed user is not a name chain restaurant • City will gain banquet facility • No Real Estate commission • Russ Beckner has not begun restaurant outreach Broker suggested $4.00/maximum ($195,148.00) plus recapture of some of the improvement cost. • COMMONWEALTH/SAN JACINTO 1.911 Acres 83,243 S.F. Agency acquisition price 6.50/S.F. $541,081.00 Offered Price 5.00/S.F. 40,000 S.F. only $200,000.00 PROPOSED USE Hollywood Video Store 8,500 S.F. Via CB Commercial Average chain sales/store $1,000,000 - assume $800,000 City would receive $8,000 annually in sales tax Agency would receive $1,500 in tax increment DISCUSSION • Site lacks infrastructure • (The next logical step for the public improvements would be to widen San Jacinto Avenue to Commonwealth) • 1.91 Acres is too large for a pad. The request to acquire 40,000 leaves a balance that can only be used for parking. • Site stands to greatly appreciate in value once a major user locates on site. • Commonwealth is a lower traffic street but has great future connections. • Requesting Agency pay 6% commission. Local Broker suggested 6.00 to 7.00 per Sq. Ft. as the value. (If the balance of our site is only good for parking with a value of 2.00/S.F.), we would need to sell the 40,000 for 11.37/S.F.. In order for the property to have this value, the Agency would have to install the infrastructure to the site.) OVERALL BLEND AGENCY COST WITH ON-SITE IMPROVEMENTS 13.7198 Acres (597634 S.F.) For $1,784,798.00 2.99/S.F. If Council would like to proceed with all three and obtain full cost recovery for land and improvements a structure such as the following would e necessary: Restaurant 4.61/S.F. $225,000.00 Family Fitness 3.43/S.F. $100,000.00 Hollywood Video 10.68/S.F. $427,389.00 Hollywood Video would rightfully expect to have full infrastructure around their site for this price. A preliminary estimate at this would be $250,000.00 This issue of commission needs to be addressed. . SENT BY:Xerox loiecooier /020 : 12-12-96 : 2:59PM :BEST BEST & KRIEGER -0 901 47337;# 1 • I2 BEST BEST & KRIEGER LLP 3750 University Avenue, Suite 400 P.O. Box 1028 Riverside. California 92502-1028 Telephone: (909) 686-1450 Telecopier: (909) 686-3083 IV' x TELECOPIER TRANSMISSION DATE: December 12, 1996 TIME: 1. To: NAME i FAX NO. i PHONE NO. I Pam Lee 654-3728 487-7342 FROM: John E. Brown RE: Local Preferences BILLING NO.: 22242.0000 USER No.: 8651 !NO. OF PAGES INCLUDING COVER: ezDt • MESSAGE: ORIGINAL TO FOLLOW: e s CONFIDENTIAL • PLEASE DELIVER IMMEDIATELY CAUTION - CONFIDENTIAL: THE DOCUMENT BEING TELECOPIED TO YOU MAY CONTAIN INFORMATION PROTECTED BY THE ATTORNEY-CLIENT/WORK PRODUCT PRIVILEGE. It is intended only for the person to whom it is addressed. If you are not the intended recipient or an authorized agent,then this is notice to you that dissemination, distribution or copying of this document is prohibited. If this was received in error, please call us at once and destroy the document IF YOU LXPF.RIFN'E ANY DIFFICULTY WITH THE QUALITY OR COMPLETENESS SS OF THIS TRANSMISSION,PLEASE CALL (909)686-1450,, ext. 385,or Wendy Niceley, (909)686-1450. S jv: cercxri ��1 .w' 9086547337;J 2SEN r ' ' • BEST BEST & KRIEGER LLP • .AY/ANY LEaT•D LIAOafl••IAaTIIIMaINI aI•LM•MII PROTEaMMAL ••MONATMMa LAW YCRB AIM MIN f :,TTL[WOOTM• TIMOTW, M CawMO■ HAaa A. CA•T&R >t►'aar a. rl A•MMAN •00 MISa10I1 •QUARL a&.(M I. /TKaM[M•• v,C10a I. WOLF OIANA L. TM.CT J(rrl[♦ T. Mr/CHINO AWCMUt WILIAAM •. OaveOLVC• MANIEL C. OLlvlca WCNIuc OUCLL(TTC •OOTT •. Mow1T .71]71b UNIV[AfiTV CALLA. MOLMt3• +Ow1AaO R. OOLDa R[RMI► L. Ara i!ANION IAOHARV a. WALTOH PO•T OIIISC 1OX Iola ON011110•Mail i. OAaAMTKa- •TE•IIKW r OI I I NCH KIVN a. NA MOOLrM ...kW.[T C. PITE••Ow WIMCR MIONAND T. Awo(a•OM• MARL r. riaKY JAM[. • MIL/N %WHAM .J. Ccaaarra iIDC. CALIIpAMIA Nllfp�-Ip>!t .OWN O. WAMLN" ONN a. ■OTT•OMAIrLa AIM A. •VI[Ma •AMOR* A. .AC *110A IC1t714014[ 10ami1 0 I4RO %CNA[L O. MA Raga• WNTM s. MUCLLCa CVMTHIA 1. O.IR a A MO AO••a a SA AM/AURA .OHM r. •ROWI• J. MICNALL aLIMNta OUR MAMM T. OIL STRAP. JO/N N. OW ASV T[1ACO'I[wa '^N-MAKL t. KAIKK.L+ SOOT C. awTH •. Ma1i N: aM AWM AlAIWA Tr V[•aWTM a..• -IL/IT• JAOK• a. CLARa[. _46 PNA V. aala 111TM L. Hle•Ma inn., O.�-RpMQ RIRR•A�1I MIOMAILL • ANT• KAIAK M. Laws. a . • RN AO aC TIAMc1a .A. E.i.LW 3PAO.IV a- waurCLO YWCA/MO (0 CMARO T 0[R NITOO[LL L. MART A T1VIC C ow ON1 OA ANIMA T. 4 THE• H T[a M. OORNAOK lrtr a. Ot11L[Tn C•WI•HT M. Mr.MIT•OIIIR♦ S. MARTIN i�TM[MT• MATT N. NORM• :i[L[N[ P. OAN Or COWIYL wim•a sM1 E M. AK WI' v UNN own RU•1O OAa VA L MO .101M •. T04N NIa.4AM W. PLOVER Ja. ITIIVaN C. DaM.AUN TN(AOOI[ J. NaINWOLO Hama ORT L. NA•orC IRK L_ AA ill NK• 4U4ANM AWMAMON DONALD I. [N111tN• CINWILA. H. MASK, DOWN* M. OOTA . 1110 Tu IW[RO• '.1[L••T N. K MA/TK *TM It. ALa ar :aJv.Wa. *CARO& d AC tL.Ra C0$J a. BAILIE,aAVIW J. (M A 0O•aaA W. COW(T"maw waN A O. WIL•ON MI CMAC/ J. ►C NK L COW(TKL•ow• O. MAE • SNIP .J. HANCOCK •ON•LA/ N. ►MILLIr•T MIUC& W. III ACM PTILIP M. •/NAME Iv OI/IO[•IN ANTONIA MArMO4 ARLaMa *AVID CAW.. •.COO11T K. WAX YAWN MILLIAN a. •ANLMO. .M. NAaO T. aa•ICM RAMC90 Ma1A•[ IOI.1 ■••-a/K*mem !. PUaTM AMR W. a%TH ANA MARIA A. ra4Oaa[N •ILNIL JA•ON P. OA•A MOWN MANOU[NITC O. ITIIAND JAMill M.•AVMOMO OMIT 14 ISI -IU111) ONTA•N1 o MOO Wa Y00 SASS. T. =NAPNAN RILE A. SNOW . ICWI• Ew M• OUT 111OOa•••••/ •AM Mao MOO OAM`/RM • .. Np.• .......cm AIWA `MOTDRVa.L[ HMO7Y-M!f Filo No.22242.0000 December 12, 1996 VIAFACSIMILE AND FIRST CI_AscimAn Pam Leer City Clerk City of San Jacinto 312 E. Main Street111/ San Jacinto, CA 92533 Re: Preference to Locai Vendors in Competitive Bidding Process Dear Pam. You will recall that the City Council recently informally discussed what alternatives might be available to the City of San Jacinto with respect to preferences to local vendors. This is a subject that my office has researched on behalf of a number of our other municipal law clients and I offered to try and frame the issues involved by searching our firm data bases for other memos on this subject. I am therefore enclosing a confidential attorney-client privilege memorandum which was recently prepared for another Best Best & Krieger city client. I have wherever possible deleted references to that City and the particular fact situation under review. I believe that this memorandum presents a very comprehensive overview with respect to the issue of preference to local vendors in the competitive bidding process. Would you please see that this memorandum is confidentially distributed to the Mayor and members of the City Council separate and apart from the regular City Council agenda. I will then be prepared under the topic of Preference to Local Vendors in Competitive Bidding to take this matter up orally at next Tuesday • SENT 'iY:Xernx 'w ! eccCier 'ID20 : 12-12-96 ; 3:00PN :BEST BEST & KRIESER -0 90965.47337;# 3 LAW OFFICES OF I]EST BEST S. KRIEGER LLP • Pam Lee, City Clerk City of. San Jacinto December l2. 1996 Page 2 evening's City Council meeting. That should give the City Council an opportunity to determine whether it wishes to pursue this matter further, Sincerely yours, aim E. Brown of Best Best & Krieger LIT IE'.Biwln Enclosure • cc: Dennis R. Holloway, City Manager • RVRCIB'JEBNI6SOt SENT BY:Xerox Teiecooier 7020 :12-12-96 : 3:00PM :BEST- BEST & KRIEGER -4 9088547337;# 4 , • CONFIDENTIAL ATTORNEY-CLIENT PRIVILEGE MEMORANDUM :a. TO; CITY MANAGER FROM: CITY ATTORNEY RE! PREFERENCE TO LOCAL VENDORS IN COMPETITIVE BIDDING PROCESS 9DTLa INE .L TRODUUTION DISCUSSION I . Statutory Requirements II . Public Policy Considerations III . Practices of Other Cities IV. Constitutional Analysts CONCLUSION • SENT BY:Xerox Teiecopier 7020 ; 12-12-96 : 3:OOPM ;JEST BEST & KRIEGER 9096541337tii 5 .sw iyp 4(4 • • :Y41 CONY= ATTORNEY-CLIENT PaiV 'z �Z INTRCDt1CTI CST The City Attorney has determined that the law regar. whether the City may grant a preference to local vendors - supplies, equipment or services is vague. Although creaaL'- arguments may be made for and against a preference to such 100 vendors, on balance, a court would likely find such a preference scheme invalid if challenged. Nevertheless, the City Attorney stands ready to implement and defend the decision of the City Council . On - requested that City staff research the possibility of granting priority (1t to 3% 41) leverage) co local vendors participating in the City' s competitive bidding process for the sale of goods, materials and equipment. Presently, with limited except'_.on, Section of the Code of the City of • requires that all purchases of supplies, services and equipment totalling $500 . 00 or more be subject to competitive bidding and awarded to the lowest responsible bidder (pursuant to _• _ - _ . In considering this request, it is apparent that there are several options available to the City, including: (1) granting priority to only local suppliers of goods, materials or equipment; (2) granting priority to only local suppliers of services; and (3) granting priority to local x:ppliers of goods, materials or equipment and services . This memorandum analyzes the legality of • -2- SENT SY:Xerox Teiecopier 7020 ; 12-12-95 : 3:01PM :BEST BEST & KRIEGER 9034547337;# 6 , •Cos�xD , ATrORNZY-CLIZNT PRIVI1Gi the City granting a preference to local suppliers under eitheYof t. these options . DISC ssIorj ,- Although the City Attorney has found no Calif - la authority on local preference, national authority seemd .ta indicate that euch a practico may be held invalid if challenged on public policy and constitutional grounds. Despite this authority, however, several cities in the vicinity of practice various forms of preference for local vendors .. Based on the City Attorney' s analysis, the City Attorney believes that these cities potentially may be subject to a successful legal challenge for several reasons . Z Statutory Requirements There is no statutory requirement that cities require the purchase of supplies or equipment t_c he let to the lowest responsi- ble bidder. In fact, it is well settled in California that a municipality may purchase supplies and materials without advertising for bids if the law or charter under which it is organized and exists does .:lot require the contract for such supplies or materials to be let to the lowest bidder after advertising for bids. $warton_ v. Corby, (1940) 38 C_al .App.2d 227 . California Government Code 56202 requires local agencies • such as cities to adopt by ordinance policies and procedures, -3- S SENT BY:Xerox Teiecooier 1020 : 12-12-96 3:01PM :BEST BEST & KRIEGER y 9096547337:# 7 • CONFIDENTIAL ATTORNEY-CLIENT PRIVILZON including bid regulations, for the purchase of supplies and equipment . That section provides : "Every local agency shall adopt policies and procedures, including bidding regulations, governing purchases of supplies and equipment by the local agency. Purchases of supplies and equipment by the local agency shall be in accordance with said duly adopted policies and in accordance with all provisions of law governing same . No policy, procedure, or regulation shah be adopted which is inconsistent or in conflict with statute . " In accordance with Section 54202, the City adopted purchasing regulations codified in. In the context of procuring services. California Public Contract Code Section 20162 provides as follows: 411 "When the expenditure required for a public project exceeds five thousand dollars ($5, 000) , it shall be contracted for and let to the lowest responsible bidder after notice . " California Public Contract Code Section 20161 defines public project as follows : "As used in this chapter, 'public project ' means : (a) A project for the erection, improvement, painting, or repair of public buildings and works . (b) Work in or about streams, bays, waterfronts, embankments, or other work for protection against overflow. (c) Street or sewer work except maintenance or repair. (d) Furnishing supplies or materials for any such project, including maintenance or repair of streets or sewers . " -4 - SENT !AY:xerox Tvecopier '1::2C ; 12-12-96 ; 3:02PM ;BES BEST diKRIEGER 9098547337;# 8 , g CONFIDENTIAL • ATTORNEY-CLIENT PRIVILEGE Therefore, any procurement of services by the City not qualify;,.ng as a "public project" or not exceeding costs of $5, 000 ie -l3not subject to the competitive bidding requirement of Section 20162 . However, the City adopted regulations governing the procurement of services not governed by these sections which are also codified in • The purpose of the regarding the procurement of supplies or equipment and services is identified in as follows : " to establish efficient procedures for the purchase of supplies, services and equipment, to secure for the City supplies, services and equipment at the lowest possible 410 • cost commenourate w.th quality needed . . . . " Furthermore, provides that purchases of supplies, services and equipment over $500 are subject to competitive bid and provides that the bid award shall be made to the "lowest responsible bidder " II . Public Policy Considerations If a city adopts a competitive bidding requirement by ordinance whereby bide are awarded to the lowest responsible bidder, as the City of has in then the policy and general meaning of the term "lowest responsible bidder" may reveal whether a grant of preference to local vendors is valid. Although the City Attorney has found no California cases 4111 -5- SENT BY:Xerox Telecooier 7020 . 12-12-96 ; S:02PM1 :BEST BEST & KRIEGER 9096547337:ii 9 CONFIDENTIAL ATTORNEY-CLIENT PRIVILEQ= or statutes on point regarding the meaning of "lowest responsible bidder" in the context of a municipal ordinance requiring competitive bidding for the purchase of supplies, materials or equipment, we may analogize to various other areas of the law which require the award of a competitive bid to the " Lowest responsible bidder. "' In 64 Ops . Atty. Gen. 671 (1981) , the Attorney General opined that a county may not establish bidding procedures pursuant to Government Code Section 25454 under which contractors are enti- tled to preference solely because their places of business are located within that county, nor may a county refuse to grant a contract to the lowest responsible bidder solely because his place • of business is not located within that county. In that opinion the Attorney General evaluated the plain meaning of Government Code Section 25454 which states in part : "The board shall award the contract to the lowest responsible bidder . . . . " The Attorney General reasoned that the law provides for no exceptions for the exercise of discretion beyond that necessary to determine which bidders are "responsible . " The opinion recog- nized that the term "responsible" includes the attributes of trust- worthiness, quality, fitness and capacity of the low bidder to satisfactorily perform the proposed work and that a contract must be awarded to the lowest bidder unless it is found that he is not responsible (i,e . , not qualified to do the particular work under • -6- SENT BY:Xerox Teiecopier 1020 : 12-12-96 : 3:03PM :BEST BEST & KRIEGER 9096547337;ii10 • 110 CONFIDENTIAL ATTORNEY-CLIENT PRIVILEGE consideration) . Finally, the opinion concluded that the bidderilo place of business has no bearing on hie qualification to do , thGe work and,, therefore, it would provide no basis for finding a bidder not responsible or less qualified. An argument may be made that the above Attorney General opinion is limited in its application to the particular statute requiring that competitive bid awards be let to the "lowest respon- sible bidder" and is, therefore, inapplicable to similar require- ments adopted by city ordinance . However, this argument may fail in a court of law as a court would likely recognize the generic nature of "awarding competitive bids to the lowest responsible bidder" and consider analogous law and arguments regarding the concept . • Additionally, a paper entitled "Municipal Purchasing and Competitive Bidding Requirements : Preference for Local Vendors, " submitted to the 1963 Annual Conference of the League of California Cities by then City of Modesto City Attorney Allen Grimes, con- cluded that neither California cities nor counties have the legal authority to grant preferences to local vendors in the competitive bidding context . That arti`lc generally relied on other city attorney opinions and a survey which revealed that the vast major- ity of California cities do not grant local vendors a preference in the competitive bidding context _ Of parL:,cular interest in the Grimes Article is an opin- ion rendered by Harold Kennedy, County Counsel of the County of Loa Angeles in 1963 The question presented involved whether the •-1- SENT BY:X.erox 'e ecopier 1;20 : 12-12-86 : ;,'c;3PM ;LIES BEST & KFi1EGER 8086547337; 11 CONFIDENTIAL ATTORNEY-CLIENT PRIVILEGE county could enact an ordinance whereby the county purchasing agent would be required to buy from a local dealer if the local dealer's price quotes did not exceed by more than 5 percent the lowest & pace quoted on the same article by a non-local dealer. Kennedy rend4red the opinion that such an ordinance would be invalid relking strongly on the case of Lambert v. Pen �.on, ¢• @� (193 8 ll 5 Cal,Apt,;,Zd 1 4 2 In ,Lambert, the court evaluated the grant of discretion to a county purchasing agent in purchasing supplies. It may be argued that the relevance of Lamber ' s that if the articles of local vendors and non-local vendors are the same and are equal with respect to quality and price, then it would be an abuse of discre- 1110 tion for a city to favor a local vendor over a non-local vendor for reasons unrelated to quality and price (such as business location) . Finally, a May 1992 article entitled "Buy American Ordinances" in Western City Magazine published by the League of California Cities concluded that there are unanswered questions concerning the extent of a citv' s ability to control the foreign content of its purchases if subjected to attack on federal consti- tutional grounds. However, it should be noted that the article addressed statutes and ordinances which actually required the local purchase of goods versus granting a preference to local vendors of goods . -8- SENT BY:Xerox TelecoDier 1020 :12-12-96 3:04PM :BEST BEST & KRIEGER 9096547337;it12 • • CONFIDENTIAL ATTORNEY-CLIENT PRIVTX;EGE III . Practices of Other Cities However. despite the authority discussed above, seiral cities in the area (and one County) practice a preference sc*Inie for local vendors in the competitive bidding context _ Examples include: 1) Ontario: Section 1 . 5 of the General Bid Conditions states: "LOCAL BIDDER PREFERENCE vendors located within the city limits of Ontario shall be granted a one (1) percent discount off their bid price due to the ultimate receipt by the City of a proportionate amount of the sales tax, " 2) Rialto: Section 2 .48-180 of the Rialto Municipal Code states : • "Local Preference In order to promote the economic health of the City and to encourage local participation in the procurement process, the City, in determining the lowest responsible bidder, may take into consider- ation the sales tax which would be returned to the City as a result of the award. " 3) Anaheim: Council Policy Number 306 Section 4 states: "Local Bidder Preference. In determining the lowest responsive bid, vendors located within the City limits shall be given a one percent discount off their bid price due to ultimate receipt by the City of a proportionate return of the sales tax. " 4) Riverside : Resolution No. 17788 Section 706 (a) states : "A contract for goods may be awarded to a local responsible bidder who is not the lowest responsible bidder but is subject to taxation -9- SENT 3Y'Xerox Teiecc ier 1020 ; 12-12-95 ; 3;04PM1 ;GES; BEST & KRIEGER -+ 900 $7337;ti13 • CONFIDF.N'pIAL ATTORNEY-CLIENT PRIVIZEOR under the City' s 'Uniform Local Sales and Use Tax Ordinance ' (Chapter 3 . 08 of the City Municipal Code) if the bid difference amount between their respective responsive bids does not exceed one percent of the sales taxable portion of the lowest bid and the City will receive said one percent in the form of sales tax on the local bidder, which acts as a net reduction in the amount bid. " 5) Corona: Notwithstanding the provisions contained in this ordinance, for the purchase of goods, materials, supplies and equipment, the City, in order to promote the economic health of the City and to encourage local participation in the procurement process, may take into consideration the sales tax which would be returned to the City as a result of the award in determining the lowest responsible bidder. 6) Orange County: The purchasing office of Orange County stated through a • telephone conference that the county grants a preference to local vendors only when all aspects of a local bid and a non-local bid are considered equal , including the actual bid amount . Based on the City Attorney' a survey cities that do not grant preference to local vendors in the competitive bidding context include Costa Mesa, Irvine, Palm Springs, Palm Desert, Rancho Cucamonga, Hemet, Redlands, Perris, and San Bernardino. Also, the City Attorney understands that Riverside County and San Bernardino County do not grant such a preference. The fact that some cities grant a preference to local vendors while others do not is likely due to the complexity of the policies associated with competitive bidding. Generally, policies associated with competitive bidd'rg are conflicting. As discussed -10- SE BY:xerox 1e1ecooier '/C20 :12-12-96 : ,:U5NM :BEST BEST & KRIEGER -+ 94 47337:ii14 NT iL I . •CONPID_ ATTORNEY-CLIENT PRI *.., QE above, the general purposes of competitive bidding in letti*. . .- } lie contracts are to guard against favoritism, improvidence, :e a- vagance, fraud and corruption, to prevent waste of public 's.: , and to obtain the best economic result for the public. , .z;Etee r.,ravdon v. Pasadena Redevelopment Agency (1980) Cal .A PP• 3d al, eal 636 . In strictly awarding a contract to the lowest res on ' bidder, a city may accomplish the avoidance of favoritism, extra- vagance, fraud and corruption. However, the mechanistic applica- tion of this rule may result in improvidence in the case of a city awarding a bid to a non-local vendor whose bid amount is not low enough to offset the sales tax advantage if a city were to award the bid to a local vendor and as a result of such advantage come out ahead overall . Further complexities lie in assessing the relative significance of the individual policies associated with competitive bidding. The City Attorney has found no California statutes or case law which assesses the respective weight of policies associated with competitive bidding. Reasonable arguments maybe made in either direction; that is, sales tax should not - be considered in awarding a bid because it fosters favoritism of local vendors over non-local vendors, or, in the alternative, sales tax phould be considered in awarding a bid because overall it enables the procurement of supplies or equipment at the lowest possible price_ However, the weight of authority as discussed above, empha- sizes the policies associated with the former argument _ Thus, the City Attorney concludes that if challenged, it is likely that a III -11 • - SENT 41`'Xerox Teiecooier 1020 12-12-9b : o:UbPM :BEST BEST & KRIEGER 909 #d 37:it15 ' Ilf • CONFIDENTIAL ATTORNEY-CLIENT PRIVILEGE city practice granting preference to local vendors in..�4'ahe . competitive bidding context would be invalid. ,.. Finally, the fact that a preference scheme as disco. :,end above has riot been challenges in a court may also explain why allme - cities grant such a preference. It should be noted, however,, t ::r the absence of a challenge does not confer validity on a partiC despite ,h. practice that practice ' s longstanding history. Therefmre, in the event the City establishes a preference scheme for local vendors, the City could be subject to the substantial risk of .a successful legal challenge regarding such a practice. The follow- ing constitutional analysis underscores this conclusion. • IV. Constitutional Analysis The Fourteenth Amendment to the Federal Constitution provides that " - . . no state shall . . . deny to any person within its jurisdiction the equal protection of the laws. " This' is a restriction on state legislation, and on all activities of all organs and units of the government of the state, including munici- pal corporations . 5e rya Beach city. Employees Ase 'Ji v. City of Long Beach (1986) 41 Cal 3d 937 _ A similar provision may be found in the California Constitution in Art . I, Section 7 (a) which states that. " (a) person may not be . . . denied equal protection of the laws. " The general rule is that oqual protection of the law is denied where public law is applied differently to different persons under same or similar circumstances . Although the language may somewhat differ, the California and federal tests for equal protec- S -12- SENT BY:Xerox lelecooier 7C20 ; 12-12-96 : 3:06PM ;BEST BEST EdKRIEGER 9096541337;ti16 CONFIDENTIAL ATTORNEY-CLIENT PRIVILY= tion are substantially the same . County of L.A. v. Southern Ca . Tel. Co. (1948) 32 Cal . 2d 378 . 389 . Therefore, equal protecpien issues decided in other jurisdictions outside of Californi 2,Y apply under the circumstances. The City Attorney has found no California cases expressly xP 'ly on point regarding the constitutionality of a local prefers ce scheme as discussed. By analogy, however, at least one other jurisdiction indicates that such a preference scheme may violate the equal protection provisions of the both state and federal Constitutions . In Ex Parte Rodjiere (1963) 371 S.W. 2d 570, a Texas Court of Appeals held unconstitutional a city ordinance which, while it did not in so many words discriminate against non- residents, nevertheless had such effect . In that case the 411 ordinance restricted the unloading of gasoline within a city, but bulk plants were excluded from the restrictions. Standard Oil had a bulk plant within the city, but its competitor, Mobil Oil Company, did not . The court_ held unconstitutional (violation' of state and federal Constitutions) such a preference of "resident" Standard over "nonresident" Mobil . Similarly, the requirement that a local vendor be granted a preference constitutes a greater burden upon persons or busi- nesses located outside of a city' s boundaries to gain employment (e,q. , procurement of sales contract with a city) than that imposed upon local vendors, even though the Local vendor and non-local ven- dor may equally satisfy a city' s bid specifications. Admittedly, a preference scheme for local vendors as discussed will not always 41111 -13 - SENT BY'Xerox Fe ce eoler '7020 ; '2-12-96 : 3:06PM ?VEST 3EST & KRIEGER 9096547337;3i17 • CONFIDENTIAL ATTORNEY-CLIENT PRIVILEGE have the effect of preventing a non-local vendor from being awarded a bid (e .g. , if the local vendor' s bid is the lowest bid irrespec- tive of a determination taking into account sales tax) . However, the validity of an ordinance is not judged solely on its face and may be discriminatory in its operation and enforcement, and hence unconstitutional . McQuillan Mun. Corp. Section 19 . 13 . 10 (3rd Ed 1990) . 'Therefore, the fact that not every non-local bid will be defeated because of a local preference scheme does not safeguard such a practice. Instead, courts look to an ordinance ' s operation and effect, and as discussed above, a local preference scheme may result in non-local vendors turning away, unable to compete with the competitive advantage granted local vendors by a local prefer- • ence scheme . Therefore, this scenario is similar to "non-resident" Mobil Oil in Fjc Parte 3Qdgs in that a non-local vendor may not be able to conduct business within a particular municipal boundary based on discriminatory preferential treatment afforded local ven- dors. Just as the Texas Court of Appeals held such a preference scheme unconstitutional is just as a California court may hold if such a practice was challenged. It should be noted that equal protection of the law, guaranteed by federal and state Constitutions. does not forbid reasonable classification for th` purpose of municipal legislation. Bee I2wns nd v, County of Los Ange1_ea. 49 Cal .App. 3d 263 . Thus, a classification of local versus non-local for purposes of granting preference to a local vendor may be valid if the regulation is • -14•- SENT BY:Xerox Teiecopier 7020 :12-12-96 : 3:07PM :BEST BEST & KRIEGER 9096547337418 CONFIDENTIAL • ATTORNEY-CLIENT PRIVILEGE rationally or substantially related to a legitimate governmental purpose . For example, in the context of purchasing goods " 'br supplies, the City of Ontario' s general bid conditions entitled "Local Bidder Preference" as discussed above (page 9 above) state the rationale for granting a preference to local vendors as being the ultimate receipt by the City of a proportionate amount of sales tax. Other cities adopting a "local preference" (such as Corona and Rialto- -see page 9 and 10 above) state a rationale of promoting the local economy which may also apply to procuring services (services are generally tax exempt) . However, in Metropolitan Life Insurance Co- y, Ward (1985) 470 US 869, 84 L Ed 2d 751, the United States Supreme Court found a state regulation, which had the effect of granting a • preference to in-state insurance vendors as against out-of-state competitors, as not related to a legitimate governmental purpose. Alabama argued that the statute was a reasonable means of achieving its objective of promoting the domestic insurance industry. But the court recognized that the promotion of in-state business by preferential treatment resulted in discrimination as against ant- of-state competitors and involved a "distinction without a differ- ence. " Therefore, the court concluded that such a discriminatory regulation did not involve a 'legitimate state purpose. By analogy, a municipal regulation granting a preference to local vendors as against non-local vendors, in the competitive bidding context, may create a "distinction without a difference" and thereby it may be concluded that such classification scheme may -15- SENT 3rXerox Telecopier 7020 : 12-12-96 3:07PM ;3ES; BEST & KRIEGER 9096547337;ii19 f 1111 . • CONFIDENTIAL ATTORNEY-CLIENT PRIVILEGE not rationally or substantially be related to a legitimate govern- mental purpose. Therefore, the federal and state constitutio ,1 ye equal protection requirements may be violated.Court of Appeal in } �x Farts Ea� In addition, a Texasse er (1338) 78 &.W. 2d 610, generally addressed resident classification schemes in the following passage: • "An ordinance which attempts to distinguish between persons engaged in the same or like business merely on the basis of their resi- dence or the location of their business houses is in contravention of the constitutional provisions hereinabove quoted. We think such ordinance whether it purports to be an exer- cise of the police power or the power to tax is discriminatory in that it is not based uo,r Y reasonable classifications. A city or town may under its police powers make and enforce within its limits any traffic, sani - tary, or health regulations which are not in contravention of the organic law of the land, but it cannot, under the guise of its police power, enact any ordinance which would deny any man or set cf men equal rights . , " (emphasis added. ) A California Attorney General Indexed Letter 68-129, dated May 27, 1968 , is consistent with the above passage. In that letter, the Attorney General concluded that even in the absence of a statutory requirement to let a contract to the lowest responsible bidder, a county could not grant a preference to local vendors in purchase contracts as such a preference would be contrary to the public purposes intended to be furthered by competitive bidding. More importantly, the indexed letter suggested that any advantages obtainable by granting preference to local businesses could be obtained by placing minimum standards of service, repair, • ib- • SENT BY:Xercx ie , ecoDier /02U : i -12- 6 . CBNM :ESESJ BES1 & KRIEGER 9086547337;#2Q 7i • CONF'IDENTraL ATTORNEY-CLIENT PRIVILEGZ or maintenance in bidding specifications where such standards. are relevant . Therefore, ; city could not rely on the argument that a local vendor should be granted a preference because of convenient access to supply houses for parts and service. Instead, the index letter suggests that rather than grant a preference to local vendors for convenience purposes, a city may dictate parts availa- bility and service availability standards through bid specifica- tions . Thus, an argument that granting a preference to the class of "local vendors" under the guise of the exercise of police power could be held unreasonable and, therefore, Invalid. CQNCLt STQN The City Attorney has determined that the law regarding • whether the City may grant a preference to local vendors of supplies, equipment or services is vague. Although creative arguments may be made for and against a preference to such local ve_. or©, on balance, a court would likely find such a preference scheme invalid if challenged. Neverthei_esa ::21,.y Attorney stands read.- _ .Lhiplemenr and defend the decision of the City Council. 41111 -17- ' ;:n;r - .-,