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Home My WebLink AboutAgenda - Agenda Packets - Regular Meeting 3/18/2014 AGENDA JOINT REGULAR MEETING OF THE SAN JACINTO CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE CITY OF SAN JACINTO REDEVELOPMENT AGENCY March 18, 2014, 6:30 p.m. 625 South Pico Avenue San Jacinto Community Center, San Jacinto, CA 92583 1. ORGANIZATION 1.1 Call to Order 1.2 Roll Call 1.3 Invocation 1.4 Pledge of Allegiance 1.5 Special Presentations 1.5.1 Chevron Energy Services Update 1.5.2 Recognize Human Relations Council, First People's Day Presentation 1.6 MAYOR/COUNCIL MEMBER REPORTS/DISCUSSIONS 2. PUBLIC COMMENTS Now is the time for the public to address the Council on any subject within the jurisdiction of the City Council not listed on the agenda. A limitation of three (3) minutes shall be set for each person desiring to address the City Council. 3. JOINT CONSENT CALENDARS (SECTIONS 3A AND 3B) The matters listed under Consent Calendars are considered routine and will be enacted by one motion by City Council Members in the form listed. There will be no separate discussion on these items prior to the motion unless members of the City Council, staff or the public requests a specified item be removed and/or discussed. If an item is pulled, it will be heard after the balance of the Consent Calendar has been voted on. 3A CONSENT CALENDAR - CITY COUNCIL 3A.1 Waiver of Full Reading of Ordinance(s), and Reading by Title Only / Approve / City Clerk, City Attorney 3A.2 2013 Report of Possessory Interest / Approve / Finance Director City Council Agenda March 18, 2014 Page 2 of 4 3A.3 2013 Cable TV Franchise Report / Approve / Finance Director 3A.4 Warrants and Disbursements - February 2014 / Approve / Finance Director 3A.5 Treasurer's Report at January 31, 2014 / Approve / City Treasurer 3A.6 Minutes of March 4, 2014 - Regular Meeting / Approve / City Clerk 3A.7 Memorandum of Understanding between San Jacinto Unified School District and the City of San Jacinto for School Resource Officer Services for FY 13-14. / Approve / City Manager 3A.8 Letter of support for AB 2312, Metal Theft Deterent Bill / Approve / Assistant City Manager 3A.9 Letter of support for AB 2313, Metal Theft Deterent Bill / Approve / Assistant City Manager 3A.10 General Plan and Housing Element 2013 Annual Progress Report / Approve / Consultant 3B CONSENT CALENDAR - SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF SAN JACINTO 4. PUBLIC HEARING 4.1 Ordinance 14-02 / Adopt Water Adjudication Surcharge / Approve / Interim Public Works Director, Finance Director 5. STAFF REPORTS At the end of the scheduled City Department items, anyone wishing to discuss a consent calendar item should come forward upon invitation of the Mayor; state their name, address, and the consent calendar item number pulled. Speakers should limit comments to three (3) minutes. 5.1 Review of Draft San Jacinto Citizens Corp Policy and Procedures Manual (CERT) / Discuss / Fire Chief 5.2 Acceptance of Indian Gaming Funds / Approve / Management Analyst 6. CLOSED SESSION 6.1 CLOSED SESSION - CITY COUNCIL City Council Agenda March 18, 2014 Page 3 of 4 6.1.1 CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9) Case: United States of America v. City of San Jacinto; Case No. EDCV12-1966 6.1.2 CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9) Case: Bilal-Varney, et al. v. City of San Jacinto; Case No. EDCV12- 02191 6.1.3 CONFERENCE WITH LABOR NEGOTIATORS Agency Negotiators: Tim Hults, City Manager & Roger Crawford, Deputy City Attorney Represented Parties: San Jacinto Management Association & Service Employees International Union, Local 721 6.2 CLOSED SESSION - SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF SAN JACINTO 7. ADJOURNMENT If you challenge any action of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council (c/o the City Clerk) at, or prior to, the public hearing. CHALLENGE TO LAND USE DECISIONS: Any person seeking to challenge a decision regarding land use made by the City Council as a result of a proceeding in which by law a hearing is required to be given, shall be required to commence that action 90 days following the date on which the decision of the City Council becomes final as provided in Code of Civil Procedure Section 1094.6. Please refer to Code of Civil Procedure Section 1094.6 to determine how to calculate when a decision becomes final. It is the intention of the City of San Jacinto to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact City Hall at (951) 537-6358, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. Any writing related to an agenda item for an open session of a regular meeting of the City Council that is distributed less than 72 hours prior to the meeting will be made available for public inspection at the City Clerk's office, located at 595 South San Jacinto Avenue, San Jacinto, California, and at the regular meeting location - City of San Jacinto Community Center, 625 South Pico Avenue, San Jacinto, California - at the time the writing is distributed to a majority of the City Council DOCUMENTS RELATED TO OPEN SESSION AGENDAS (SB 343) -- Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the public counter located in the Administration City Council Agenda March 18, 2014 Page 4 of 4 Building of City Hall, 595 S San Jacinto Avenue, San Jacinto, CA 92583 I, Richard Miller, City Clerk of the City of San Jacinto, do hereby certify that I caused to be posted the foregoing agenda this March 13, 2014, as required by law. Richard Miller, City Clerk March 18, 2014 TO: The Honorable Mayor and Members of the City Council FROM: Rick Miller, City Clerk Jeff Ballinger, City Attorney SUBJECT: Waiver of Full Reading of Ordinance(s), and Reading by Title Only RECOMMENDATION: Staff recommends that the City Council, by motion, waive the full reading of any and all ordinances on this meeting’s agenda, and authorize their reading by title only. BACKGROUND: Government Code Section 36934 requires that all ordinances shall be read in full either at the time of their introduction or their passage. However, Government Code Section 36934 allows the waiver of this requirement by regular motion adopted by majority vote if the title of the ordinance is read. This waiver can be accomplished at the time of each ordinance action, or as a standing waiver, accomplished as a consent calendar motion. In order to stream-line the process for the passage of ordinances, the City Attorney and staff propose the second option, which is the waiver of any and all ordinances on this agenda. ALTERNATIVES: Approval: Approve the addition of the attached language to all future agendas of the City Council, thus waiving the full reading of all future ordinances. Denial: Do not approve the agenda language and, instead, before the passage of any ordinance and after the reading of its title, make a motion that must be adopted by majority vote that allows a waiver of the full reading. FISCAL IMPACT: None PACKET PAGE: 1 AGENDA ITEM 3A.1 March 18, 2014 TO: The Honorable Mayor and Members of the City Council FROM: Thomas Prill, Finance Director SUBJECT: Receive and File Report of Possessory Interest for the calendar year ended December 31, 2013. RECOMMENDATION: Receive and File Report of Possessory Interest for the calendar year ended December 31, 2013. BACKGROUND: The Report of Possessory Interest is required to be filed with the County of Riverside Assessor-County Clerk-Recorder by February 15th on an annual basis. The City’s report was filed electronically on February 12, 2014. DISCUSSION: A taxable possessory interest is created when a private party is granted the exclusive use for private benefit of real property owned by a non-taxable entity. Every governmental agency in the County must provide various items of information such as leases and other agreements that are related to their agency’s real property. The attached Report of Possessory Interest is a re-cap of the City’s current lease agreements. FISCAL IMPACT: None. ATTACHMENTS: Report of Possessory Interest for calendar year ended December 31, 2013. PACKET PAGE: 3 AGENDA ITEM 3A.2 PACKET PAGE: 5AGENDA ITEM 3A.2 PACKET PAGE: 6AGENDA ITEM 3A.2 PACKET PAGE: 7AGENDA ITEM 3A.2 March 18, 2014 TO: The Honorable Mayor and Members of the City Council FROM: Thomas Prill, Finance Director SUBJECT: 2013 Cable TV Franchise Report RECOMMENDATION: Receive and File Cable TV Franchise Report for the calendar year ended December 31, 2013. BACKGROUND: The Cable TV Franchise Report is required to be filed with the County of Riverside Assessor-County Clerk-Recorder on an annual basis. DISCUSSION: Under California property tax law the right to lay cable television cables in public right- of-ways, granted by franchise to a cable company, is a taxable possessory interest. Every governmental agency in the county must provide all relative information with regards to Cable TV Franchises. The attached Cable TV Franchise Report is a re-cap of the City’s current cable franchise agreements. FISCAL IMPACT: None. ATTACHMENTS: Cable TV Franchise Report for calendar year ended December 31, 2013. PACKET PAGE: 9 AGENDA ITEM 3A.3 PACKET PAGE: 11 AGENDA ITEM 3A.3 PACKET PAGE: 12 AGENDA ITEM 3A.3 March 18, 2014 TO: The Honorable Mayor and Members of the City Council FROM: Thomas Prill, Finance Director SUBJECT: Warrants and Disbursements – February 2014 RECOMMENDATION: Staff recommends that the City Council review and approve Warrants and Disbursements for the period of February 1 through February 28, 2014 in the amount of $ 1,837,865.88. DISCUSSION: The City Council in its oversight role formally reviews disbursements of City funds made by Accounts Payable warrants, bi-weekly payrolls and electronic funds (wire) transfers. The following information is provided for such review and approval: Warrants/Wire Pay Date Amount Accounts Payable: # 107919-108197 Various $ 1,563,531.09 Payroll: Pay Period # 03 # 21780-21797 02/06/2014 $ 121,620.08 Includes Warrants, Direct Deposits, Taxes, Garnishments Payroll: Pay Period # 04 # 21798-21815 02/20/2014 $ 114,626.96 Includes Warrants, Direct Deposits, Taxes, Garnishments Electronic Funds Various $ 38,087.75 Total Disbursements – Period of February 1-28, 2014 $ 1,837,865.88 Prepared by: Judy Kelley, Account Clerk II Known Councilmember Conflicts: Check #’s 108019, 108043, 108089. FISCAL IMPACT: Expenditures by warrant, payroll direct deposit and electronic funds (wire) transfers have been appropriated in the adjusted FY 2013-14 budget. ATTACHMENTS: Accounts Payable Warrant Report – February 1-28, 2014 Electronic Funds Transfer Report – February 1-28, 2014 Note: Payroll information is on file in the Finance Department. PACKET PAGE: 13 AGENDA ITEM 3A.4 PACKET PAGE: 15AGENDA ITEM 3A.4 PACKET PAGE: 16AGENDA ITEM 3A.4 PACKET PAGE: 17AGENDA ITEM 3A.4 PACKET PAGE: 18AGENDA ITEM 3A.4 PACKET PAGE: 19AGENDA ITEM 3A.4 PACKET PAGE: 20AGENDA ITEM 3A.4 PACKET PAGE: 21AGENDA ITEM 3A.4 PACKET PAGE: 22AGENDA ITEM 3A.4 PACKET PAGE: 23AGENDA ITEM 3A.4 PACKET PAGE: 24AGENDA ITEM 3A.4 PACKET PAGE: 25AGENDA ITEM 3A.4 PACKET PAGE: 26AGENDA ITEM 3A.4 PACKET PAGE: 27AGENDA ITEM 3A.4 PACKET PAGE: 28AGENDA ITEM 3A.4 PACKET PAGE: 29AGENDA ITEM 3A.4 PACKET PAGE: 30AGENDA ITEM 3A.4 PACKET PAGE: 31AGENDA ITEM 3A.4 PACKET PAGE: 32AGENDA ITEM 3A.4 PACKET PAGE: 33AGENDA ITEM 3A.4 PACKET PAGE: 34AGENDA ITEM 3A.4 PACKET PAGE: 35AGENDA ITEM 3A.4 PACKET PAGE: 36AGENDA ITEM 3A.4 PACKET PAGE: 37AGENDA ITEM 3A.4 PACKET PAGE: 38AGENDA ITEM 3A.4 PACKET PAGE: 39AGENDA ITEM 3A.4 PACKET PAGE: 40AGENDA ITEM 3A.4 PACKET PAGE: 41AGENDA ITEM 3A.4 PACKET PAGE: 42AGENDA ITEM 3A.4 PACKET PAGE: 43AGENDA ITEM 3A.4 PACKET PAGE: 44AGENDA ITEM 3A.4 PACKET PAGE: 45AGENDA ITEM 3A.4 PACKET PAGE: 46AGENDA ITEM 3A.4 PACKET PAGE: 47AGENDA ITEM 3A.4 PACKET PAGE: 48AGENDA ITEM 3A.4 March 18, 2014 TO: The Honorable Mayor and Members of the City Council FROM: Kaleena Richards, City Treasurer SUBJECT: Treasurer’s Report at January 31, 2014 RECOMMENDATION: Receive and File Treasurer’s Report for January 31, 2014. BACKGROUND: The Treasurer’s Report is required to be presented to the governing body at least quarterly in accordance with California Government Code Section 53600 et. seq. DISCUSSION: Total Cash and City Investments increased 5.60% during the month. This includes cash, cash in bank and cash with trustee. The attached Treasurer’s report is a “snapshot” report of our cash position on the last day of the month in all of our accounts. A section demonstrating compliance with the adopted Investment Policy, a schedule of CDs, and a chart depicting historical interest rates for certain positions is also included. Detailed statements of investments from Chandler Asset Management and BLX Group have also been included. Also attached is a “Memorandum” from BLX Group regarding the downgrade of Dell bonds held as investments. Please read this document, as it explains an exception to the adopted Investment Policy. Although this is an exception currently, it was in compliance with our Policy when purchased. The downgrade does affect the investment’s market value, so if the investment were to be sold today, it would be sold at a significant loss. FISCAL IMPACT: None. ATTACHMENTS: Treasurer’s Report for the month ending January 31, 2014. PACKET PAGE: 49 AGENDA ITEM 3A.5 PACKET PAGE: 51AGENDA ITEM 3A.5 PACKET PAGE: 52AGENDA ITEM 3A.5 City of San Jacinto Schedule of Certificates of Deposits 01/31/2014 Computed Interest Last Interest Principal Withdrawal Accrued Term Rate Yield Open Date Maturity Paid Date Amount Interest at Maturity Balance Interest Bank of Hemet 4921048525 36 Months 1.35%1.358%01/20/2011 01/20/2014 01/20/2014 500,000.00 20,673.05 (520,673.05) - - 1.35%1.36%500,000.00 20,673.05 (520,673.05) - - Rabobank 5368512979 No 10 36 Months 1.65%1.663%02/17/2011 02/17/2014 01/16/2014 500,000.00 24,993.84 524,993.84 360.93 5368512979 No 11 36 Months 1.40%1.409%03/17/2011 03/17/2014 01/16/2014 500,000.00 20,563.55 520,563.55 303.66 5368512979 No 12 36 Months 1.40%1.409%04/21/2011 04/21/2014 01/17/2014 500,000.00 19,658.51 519,658.51 282.93 1.48%1.49%1,500,000.00 65,215.90 - 1,565,215.90 947.52 TOTAL 2,000,000.00 85,888.95 (520,673.05) 1,565,215.90 947.52 PACKET PAGE: 53AGENDA ITEM 3A.5 - 0.500 1.000 1.500 2.000 2/113/114/115/116/117/118/119/1110/1111/1112/111/122/123/124/125/126/127/128/129/1210/1211/1212/121/132/133/134/135/136/137/138/139/1310/1311/1312/131/14Interest Rates - 2/11 to 1/14 LAIF CAMP LAMMA- BoH PIMMA- Rabo CDsPACKET PAGE: 54AGENDA ITEM 3A.5 Monthly Account Statement +(314)-418-3441 Linda Brimm US Bank CustodianChandler Team For questions about your account, please call (800) 317-4747 or Email operations@chandlerasset.com City of San Jacinto January 1, 2014 through January 31, 2014 Information contained herein is confidential. We urge you to compare this statement to the one you receive from your qualified custodian. Prices are provided by IDC, an independent pricing source. 6225 Lusk Boulevard | San Diego, CA 92121 | Phone 800.317.4747 | Fax 858.546.3741 | www.chandlerasset.comPACKET PAGE: 55AGENDA ITEM 3A.5 Execution Time: 2/4/2014 1:08:19 PMChandler Asset Management - CONFIDENTIAL Page 1 Cont/WD -943 Income Earned 5,763 5,219 Cost Value 10,156,586 10,157,377 Book Value 10,021,991 10,023,767 Par 9,917,727 9,919,923 Market Value 10,023,015 10,043,678 Total Market Value 10,064,059 10,087,223 Accrued Interest 41,044 43,544 ACCOUNT SUMMARY Beg. Values as of 12/31/13 End Values as of 1/31/14 77.0 % Oracle Corp 2.0 % Bank of Tokyo-Mit UFJ 2.0 % Berkshire Hathaway 2.0 % Federal Farm Credit Bank 11.9 % Federal Home Loan Bank 13.2 % Federal Home Loan Mortgage Corp 14.0 % Federal National Mortgage Assoc 15.8 % Government of United States 16.1 % TOP ISSUERS Issuer % Portfolio Average S&P/Moody Rating AA/Aa1 Average Market YTM 0.53 % Average Life 1.74 yrs Average Final Maturity 1.78 yrs Average Purchase YTM 0.65 % Average Duration 1.70 Average Coupon 1.56 % PORTFOLIO CHARACTERISTICS CREDIT QUALITY (S&P)MATURITY DISTRIBUTIONSECTOR ALLOCATION 1-3 Year Govt/A Rated or better Corporate 0.18 %0.17 %0.18 %0.70 %N/A N/A N/A 0.86 %1.36 % 1-3 yr Treasury 0.16 %0.11 %0.16 %0.51 %N/A N/A N/A 0.53 %0.84 % City of San Jacinto 0.24 %0.16 %0.24 %0.56 %N/A N/A N/A 0.67 %1.06 % PERFORMANCE REVIEW Total Rate of Return Current Latest Year Annualized Since As of 1/31/2014 Month 3 Months To Date 1 Yr 3 Yrs 5 Yrs 10 Yrs 6/30/2012 6/30/2012 Portfolio Summary As of 1/31/2014 City of San Jacinto Account #10167 PACKET PAGE: 56AGENDA ITEM 3A.5 Category Standard CommentLocal Agency Bonds No Limitation; BBB rated equivalent by a NRSROCompliesTreasury Issues No Limitation CompliesAgency Issues No Limitation CompliesBanker’s Acceptances 40% maximum; <180 days maturity; A-1 rated equivalent by at least two NRSROsComplies Commercial Paper 25% maximum; <270 days maturity; A-1 rated equivalent by at least two NRSROsCompliesNegotiable Certificates of Deposit 30% maximum; A rated equivalent by at least two NRSROsComplies Medium Term Notes 30% maximum; A rated equivalent by at least two NRSROsCompliesMoney Market Mutual Funds 20% maximum; rated equivalent by at least two NRSROsCompliesMortgage Pass-throughs, CMOs and Asset Backed Securities20% maximum; AA-rated issue; A-rated issuerComplies Local Agency Investment Fund - L.A.I.F. Currently not used by investment adviser CompliesProhibited Securities Inverse floaters; Ranges notes, Interest-only strips from mortgaged backed securities; Zero interest accrual securitiesCompliesIssuer Maximum 5% per issuer for all non-government issuersCompliesMaximum maturity 5 years Complies City of San JacintoJanuary 31, 2014COMPLIANCE WITH INVESTMENT POLICY Assets managed by Chandler Asset Management are in full compliance with State law and with the City's investment policy.PACKET PAGE: 57 AGENDA ITEM 3A.5 Execution Time: 2/4/2014 1:08:19 PMChandler Asset Management - CONFIDENTIAL Page 3 - Other Dispositions $0.00 - Maturites $390,000.00 - Calls $0.00 - MMF Withdrawals $943.17 +/- Realized Gain/Loss $0.00 - Security Transfers $0.00 +/- Net Accretion ($7,514.21) ($7,514.21) Gain/Loss on Dispositions - Principal Paydowns $0.00 Total Dispositions $1,123,095.20 Amortization/Accretion + Security Purchases $731,093.52 + Money Market Fund Purchases $401,291.27 + Money Market Contributions $0.00 - Security Withdrawals $0.00 $0.00 Acquisition Dispositions - Security Sales $0.00 - Money Market Fund Sales $732,152.03 + Security Contributions $0.00 + Security Transfers $0.00 Total Acquisitions $1,132,384.79 Ending Book Value $10,023,766.68 BOOK VALUE RECONCILIATION Beginning Book Value $10,021,991.30 Interest from Calls/Redemption $0.00 Principal Paydown $0.00 Accrued Interest Paid $1,058.51 Calls/Redemption (Principal)$0.00 Withdrawals $943.17 Security Purchase $731,093.52 Total Acquisitions $401,291.27 Disposition Principal on Maturities $390,000.00 Acquisition Contributions $0.00 Interest on Maturities $0.00 Total Dispositions $733,095.20 Interest Received $11,290.63 Dividend Received $0.64 Security Sale Proceeds $0.00 Accrued Interest Received $0.00 Ending Book Value $19,923.46 CASH TRANSACTION SUMMARY BEGINNING BALANCE $351,727.39 Reconciliation Summary As of 1/31/2014 City of San Jacinto California Account #10167 PACKET PAGE: 58AGENDA ITEM 3A.5 Execution Time: 2/4/2014 1:08:19 PMChandler Asset Management - CONFIDENTIAL Page 4 3135G0KM4 FNMA Note 0.5% Due 5/27/2015 200,000.00 06/12/2012 0.53 % 199,828.00 199,923.41 100.33 0.25 % 200,660.20 177.78 1.99 % 736.79 Aaa AA+ 1.32 1.32 3133EADW5 FFCB Note 0.55% Due 8/17/2015 200,000.00 06/21/2013 0.48 % 200,310.00 200,222.50 100.22 0.41 % 200,434.40 501.11 1.99 % 211.90 Aaa AA+ 1.54 1.53 313370JB5 FHLB Note 1.75% Due 9/11/2015 275,000.00 01/11/2013 0.38 % 284,933.00 281,023.42 102.28 0.33 % 281,263.95 1,871.53 2.81 % 240.53 Aaa AA+ 1.61 1.58 3135G0BJ1 FNMA Note 1.125% Due 6/27/2014 195,000.00 06/06/2012 0.37 % 198,011.97 195,586.33 100.43 0.07 % 195,830.51 207.19 1.94 % 244.18 Aaa AA+ 0.40 0.41 3137EACD9 FHLMC Note 3% Due 7/28/2014 190,000.00 06/22/2012 0.40 % 200,286.03 192,386.14 101.38 0.20 % 192,617.25 47.50 1.91 % 231.11 Aaa AA+ 0.49 0.49 31331J2S1 FFCB Note 1.5% Due 11/16/2015 290,000.00 06/25/2012 0.57 % 299,065.40 294,781.67 102.12 0.31 % 296,151.48 906.25 2.94 % 1,369.81 Aaa AA+ 1.79 1.77 3133XXP43 FHLB Note 3.125% Due 3/11/2016 270,000.00 06/14/2012 0.79 % 293,180.04 283,058.94 105.58 0.47 % 285,053.04 3,281.25 2.86 % 1,994.10 Aaa AA+ 2.11 2.03 313371NW2 FHLB Note 1.375% Due 12/11/2015 225,000.00 11/16/2012 0.39 % 231,723.00 229,080.75 101.88 0.36 % 229,235.63 429.69 2.28 % 154.88 Aaa AA+ 1.86 1.84 31331VGU4 FFCB Note 4.875% Due 12/16/2015 250,000.00 06/12/2012 0.65 % 286,602.00 269,515.35 108.40 0.38 % 270,988.25 1,523.44 2.70 % 1,472.90 Aaa AA+ 1.87 1.80 3133ECFV1 FFCB Note 0.43% Due 1/29/2016 225,000.00 02/21/2013 0.45 % 224,896.50 224,929.74 100.08 0.39 % 225,184.28 5.38 2.23 % 254.54 Aaa AA+ 1.99 1.98 31331KAH3 FFCB Note 1.125% Due 2/27/2014 200,000.00 06/20/2012 0.33 % 202,658.00 200,112.19 100.07 0.16 % 200,139.20 962.50 1.99 % 27.01 Aaa AA+ 0.07 0.07 31398AVD1 FNMA Note 2.75% Due 2/5/2014 285,000.00 06/07/2012 0.30 % 296,521.98 285,075.93 100.01 1.40 % 285,042.18 3,831.67 2.86 % (33.75) Aaa AA+ 0.01 0.01 313373JR4 FHLB Note 1.375% Due 5/28/2014 290,000.00 06/06/2012 0.35 % 295,834.80 290,940.05 100.41 0.10 % 291,199.15 697.81 2.89 % 259.10 Aaa AA+ 0.32 0.32 31398AXJ6 FNMA Note 2.5% Due 5/15/2014 290,000.00 06/14/2012 0.35 % 301,881.30 291,750.75 100.69 0.13 % 291,987.66 1,530.56 2.91 % 236.91 Aaa AA+ 0.28 0.29 3137EACB3 FHLMC Note 2.5% Due 4/23/2014 190,000.00 06/18/2012 0.32 % 197,628.50 190,918.14 100.54 0.11 % 191,034.17 1,293.06 1.91 % 116.03 Aaa AA+ 0.22 0.23 31398AVZ2 FNMA Note 2.75% Due 3/13/2014 285,000.00 06/22/2012 0.34 % 296,744.28 285,750.43 100.30 0.21 % 285,845.03 3,004.38 2.86 % 94.60 Aaa AA+ 0.11 0.12 AGENCY 43814CAC3 Honda Auto Receivables 2013-1 A3 0.48% Due 11/21/2016 121,000.00 12/17/2013 0.50 % 120,971.64 120,973.32 100.08 0.42 % 121,091.36 16.13 1.20 % 118.04 NR AAA 2.81 1.20 47787RAC4 John Deere Owner Trust 2012-B A3 0.53% Due 7/15/2016 189,000.00 01/09/2014 0.50 % 189,059.06 189,057.90 100.04 0.48 % 189,081.27 44.52 1.87 % 23.37 Aaa NR 2.45 0.79 Total ABS 310,000.00 0.50 % 310,030.70 310,031.22 0.45 % 310,172.63 60.65 3.08 % 141.41 Aaa AAA 2.59 0.95 ABS Holdings Report As of 1/31/14 City of San Jacinto Account #10167 CUSIP Security Description Par Value/Units Purchase Date Book Yield Cost Value Book Value Mkt Price Mkt YTM Market Value Accrued Int. % of Port. Gain/Loss Moody S&P Maturity Duration PACKET PAGE: 59AGENDA ITEM 3A.5 Execution Time: 2/4/2014 1:08:19 PMChandler Asset Management - CONFIDENTIAL Page 5 713448BX5 Pepsico Inc. Note 0.75% Due 3/5/2015 125,000.00 06/05/2012 0.83 % 124,732.50 124,893.80 100.42 0.36 % 125,527.00 380.21 1.25 % 633.20 A1 A- 1.09 1.09 191216AX8 Coca Cola Company Note 0.75% Due 3/13/2015 125,000.00 06/18/2012 0.63 % 125,421.25 125,171.46 100.54 0.26 % 125,676.13 359.38 1.25 % 504.67 Aa3 AA- 1.11 1.11 40428HPG1 HSBC USA Inc Note 2.375% Due 2/13/2015 125,000.00 06/26/2012 1.90 % 126,497.50 125,588.69 101.93 0.50 % 127,413.75 1,385.42 1.28 % 1,825.06 A2 A+ 1.04 1.01 24422ERA9 John Deere Capital Corp Note 1.6% Due 3/3/2014 120,000.00 06/06/2012 0.57 % 122,121.60 120,101.03 100.12 0.28 % 120,140.64 789.33 1.20 % 39.61 A2 A 0.08 0.09 94974BET3 Wells Fargo Corp Note 3.75% Due 10/1/2014 120,000.00 06/26/2012 1.27 % 126,600.00 121,938.35 102.25 0.37 % 122,699.52 1,500.00 1.23 % 761.17 A2 A+ 0.67 0.66 US CORPORATE 31846V203 First American Govt Obligation Fund 19,923.46 Various 0.00 % 19,923.46 19,923.46 1.00 0.00 % 19,923.46 0.00 0.20 % 0.00 Aaa AAA 0.00 0.00 Total Money Market Fund FI 19,923.46 N/A 19,923.46 19,923.46 0.00 % 19,923.46 0.00 0.20 % 0.00 Aaa AAA 0.00 0.00 MONEY MARKET FUND FI 06538CBD2 Bank of Tokyo Mitsubishi NY Discount CP 0.21% Due 2/13/2014 200,000.00 10/15/2013 0.21 % 199,860.00 199,986.00 99.99 0.21 % 199,986.00 0.00 1.98 % 0.00 P-1 A-1 0.04 0.04 Total Commercial Paper 200,000.00 0.21 % 199,860.00 199,986.00 0.21 % 199,986.00 0.00 1.98 % 0.00 P-1 A-1 0.04 0.04 COMMERCIAL PAPER 3137EADC0 FHLMC Note 1% Due 3/8/2017 220,000.00 08/20/2012 0.86 % 221,392.60 220,948.81 100.60 0.80 % 221,318.90 873.89 2.20 % 370.09 Aaa AA+ 3.10 3.04 3137EADJ5 FHLMC Note 1% Due 7/28/2017 220,000.00 09/25/2013 1.17 % 218,563.40 218,693.72 99.92 1.02 % 219,823.12 18.33 2.18 % 1,129.40 Aaa AA+ 3.49 3.42 3137EACT4 FHLMC Note 2.5% Due 5/27/2016 180,000.00 07/12/2012 0.61 % 193,012.20 187,785.23 104.72 0.45 % 188,496.18 800.00 1.88 % 710.95 Aaa AA+ 2.32 2.26 3137EACW7 FHLMC Note 2% Due 8/25/2016 190,000.00 06/14/2012 0.82 % 199,262.31 195,658.96 103.49 0.63 % 196,634.23 1,646.67 1.97 % 975.27 Aaa AA+ 2.57 2.49 3135G0MZ3 FNMA Note 0.875% Due 8/28/2017 325,000.00 05/06/2013 0.73 % 326,956.50 326,620.89 99.40 1.05 % 323,035.38 1,208.59 3.21 % (3,585.51) Aaa AA+ 3.58 3.50 313378A43 FHLB Note 1.375% Due 3/9/2018 235,000.00 06/21/2013 1.54 % 233,211.65 233,441.70 100.11 1.35 % 235,246.75 1,274.55 2.34 % 1,805.05 Aaa AA+ 4.10 3.96 3137EADL0 FHLMC Note 1% Due 9/29/2017 200,000.00 11/14/2013 1.06 % 199,540.00 199,565.37 99.31 1.19 % 198,619.40 677.78 1.98 % (945.97) Aaa AA+ 3.66 3.57 Total Agency 5,430,000.00 0.59 % 5,602,043.46 5,497,770.42 0.52 % 5,505,840.34 26,770.91 54.85 % 8,069.92 Aaa AA+ 1.68 1.64 AGENCY Holdings Report As of 1/31/14 City of San Jacinto Account #10167 CUSIP Security Description Par Value/Units Purchase Date Book Yield Cost Value Book Value Mkt Price Mkt YTM Market Value Accrued Int. % of Port. Gain/Loss Moody S&P Maturity Duration PACKET PAGE: 60AGENDA ITEM 3A.5 Execution Time: 2/4/2014 1:08:19 PMChandler Asset Management - CONFIDENTIAL Page 6 912828NV8 US Treasury Note 1.25% Due 8/31/2015 195,000.00 06/06/2012 0.38 % 200,454.56 197,662.56 101.59 0.24 % 198,092.51 1,036.95 1.97 % 429.95 Aaa AA+ 1.58 1.56 912828UG3 US Treasury Note 0.375% Due 1/15/2016 200,000.00 01/22/2014 0.42 % 199,836.61 199,838.65 100.09 0.33 % 200,171.80 35.22 1.98 % 333.15 Aaa AA+ 1.96 1.95 912828PZ7 US Treasury Note 1.25% Due 3/15/2014 195,000.00 06/14/2012 0.30 % 198,222.72 195,212.15 100.12 0.23 % 195,236.15 935.95 1.94 % 24.00 Aaa AA+ 0.12 0.12 912828TD2 US Treasury Note 0.25% Due 7/15/2015 200,000.00 10/15/2013 0.31 % 199,781.92 199,818.32 100.07 0.20 % 200,132.80 23.48 1.98 % 314.48 Aaa AA+ 1.45 1.45 912828PE4 US Treasury Note 1.25% Due 10/31/2015 195,000.00 06/07/2012 0.46 % 200,203.19 197,672.93 101.68 0.28 % 198,283.02 626.21 1.97 % 610.09 Aaa AA+ 1.75 1.73 912828RF9 US Treasury Note 1% Due 8/31/2016 215,000.00 10/12/2012 0.48 % 219,283.92 217,849.90 101.13 0.56 % 217,435.52 914.64 2.16 % (414.38) Aaa AA+ 2.58 2.53 912828QA1 US Treasury Note 2.25% Due 3/31/2016 195,000.00 12/14/2012 0.38 % 206,868.23 202,803.36 103.97 0.40 % 202,739.16 1,494.64 2.02 % (64.20) Aaa AA+ 2.16 2.10 US TREASURY 68389XAN5 Oracle Corp Note 1.2% Due 10/15/2017 200,000.00 08/13/2013 1.78 % 195,402.00 195,912.89 99.57 1.32 % 199,134.60 706.67 1.98 % 3,221.71 A1 A+ 3.71 3.60 48126EAA5 JP Morgan Note 2% Due 8/15/2017 125,000.00 05/06/2013 1.35 % 128,341.25 127,766.87 101.30 1.62 % 126,621.00 1,152.78 1.27 % (1,145.87) A3 A 3.54 3.38 36962G4T8 General Electric Capital Corp Note 2.25% Due 11/9/2015 185,000.00 01/14/2014 0.48 % 190,903.35 190,769.39 102.94 0.58 % 190,438.82 948.13 1.90 % (330.57) A1 AA+ 1.77 1.73 459200GU9 IBM Corp Note 2% Due 1/5/2016 120,000.00 06/05/2012 0.98 % 124,288.80 122,308.60 102.78 0.55 % 123,336.84 173.33 1.22 % 1,028.24 Aa3 AA- 1.93 1.89 278642AB9 Ebay Inc Note 1.625% Due 10/15/2015 125,000.00 06/12/2012 0.91 % 127,943.75 126,502.11 101.93 0.49 % 127,412.88 598.09 1.27 % 910.77 A2 A 1.70 1.68 69371RK62 Paccar Financial Corp Note 1.05% Due 6/5/2015 150,000.00 01/10/2014 0.43 % 151,294.50 151,251.01 100.89 0.39 % 151,335.90 245.00 1.50 % 84.89 A1 A+ 1.34 1.33 594918AG9 Microsoft Note 1.625% Due 9/25/2015 125,000.00 06/27/2012 0.65 % 128,893.75 126,978.14 102.07 0.37 % 127,582.13 710.94 1.27 % 603.99 Aaa AAA 1.65 1.62 084670BD9 Berkshire Hathaway Note 1.9% Due 1/31/2017 200,000.00 08/13/2013 1.39 % 203,422.00 202,964.47 102.64 1.00 % 205,280.80 10.56 2.04 % 2,316.33 Aa2 AA 3.00 2.92 674599CB9 Occidental Petroleum Note 1.75% Due 2/15/2017 120,000.00 01/11/2013 1.11 % 123,064.80 122,281.64 101.99 1.08 % 122,387.52 968.33 1.22 % 105.88 A1 A 3.04 2.93 742718DV8 Procter & Gamble Co Note 1.45% Due 8/15/2016 190,000.00 11/14/2012 0.71 % 195,156.60 193,498.18 101.59 0.82 % 193,021.95 1,270.36 1.93 % (476.23) Aa3 AA- 2.54 2.48 037833AH3 Apple Inc Note 0.45% Due 5/3/2016 200,000.00 05/22/2013 0.54 % 199,466.00 199,590.15 99.69 0.59 % 199,378.00 220.00 1.98 % (212.15) Aa1 AA+ 2.25 2.24 Total US Corporate 2,355,000.00 0.97 % 2,393,549.65 2,377,516.78 0.69 % 2,387,387.48 11,418.53 23.78 % 9,870.70 A1 AA- 2.02 1.97 US CORPORATE Holdings Report As of 1/31/14 City of San Jacinto Account #10167 CUSIP Security Description Par Value/Units Purchase Date Book Yield Cost Value Book Value Mkt Price Mkt YTM Market Value Accrued Int. % of Port. Gain/Loss Moody S&P Maturity Duration PACKET PAGE: 61AGENDA ITEM 3A.5 Execution Time: 2/4/2014 1:08:19 PMChandler Asset Management - CONFIDENTIAL Page 7 912828SY7 US Treasury Note 0.625% Due 5/31/2017 210,000.00 07/25/2013 0.96 % 207,318.28 207,680.93 99.18 0.88 % 208,277.37 227.16 2.07 % 596.44 Aaa AA+ 3.33 3.28 Total US Treasury 1,605,000.00 0.46 % 1,631,969.43 1,618,538.80 0.40 % 1,620,368.33 5,294.25 16.12 % 1,829.53 Aaa AA+ 1.89 1.86 US TREASURY TOTAL PORTFOLIO 9,919,923.46 0.65 % 10,157,376.70 10,023,766.68 0.53 % 10,043,678.24 43,544.34 100.00 % 19,911.56 Aa1 AA 1.78 1.70 TOTAL MARKET VALUE PLUS ACCRUED 10,087,222.58 Holdings Report As of 1/31/14 City of San Jacinto Account #10167 CUSIP Security Description Par Value/Units Purchase Date Book Yield Cost Value Book Value Mkt Price Mkt YTM Market Value Accrued Int. % of Port. Gain/Loss Moody S&P Maturity Duration PACKET PAGE: 62AGENDA ITEM 3A.5 Execution Time: 2/4/2014 1:08:19 PMChandler Asset Management - CONFIDENTIAL Page 8 Paydown 01/15/2014 47787RAC4 0.00 John Deere Owner Trust 2012-B A3 0.53% Due 7/15/2016 100.000 0.00 83.48 83.48 0.00 Sale 01/14/2014 31846V203 189,139.75 First American Govt Obligation Fund 1.000 189,139.75 0.00 189,139.75 0.00 Sale 01/15/2014 31846V203 151,469.50 First American Govt Obligation Fund 1.000 151,469.50 0.00 151,469.50 0.00 Sale 01/17/2014 31846V203 191,689.60 First American Govt Obligation Fund 1.000 191,689.60 0.00 191,689.60 0.00 Sale 01/23/2014 31846V203 199,853.18 First American Govt Obligation Fund 1.000 199,853.18 0.00 199,853.18 0.00 Subtotal 732,152.03 732,152.03 0.00 732,152.03 0.00 DISPOSITIONS Purchase 01/05/2014 31846V203 1,200.00 First American Govt Obligation Fund 1.000 1,200.00 0.00 1,200.00 0.00 Purchase 01/02/2014 31846V203 0.64 First American Govt Obligation Fund 1.000 0.64 0.00 0.64 0.00 Purchase 01/28/2014 31846V203 3,950.00 First American Govt Obligation Fund 1.000 3,950.00 0.00 3,950.00 0.00 Purchase 01/15/2014 31846V203 83.48 First American Govt Obligation Fund 1.000 83.48 0.00 83.48 0.00 Purchase 01/15/2014 69371RK62 150,000.00 Paccar Financial Corp Note 1.05% Due 6/5/2015 100.863 0.43 %151,294.50 175.00 151,469.50 0.00 Purchase 01/17/2014 36962G4T8 185,000.00 General Electric Capital Corp Note 2.25% Due 11/9/2015 103.191 0.48 %190,903.35 786.25 191,689.60 0.00 Purchase 01/14/2014 47787RAC4 189,000.00 John Deere Owner Trust 2012-B A3 0.53% Due 7/15/2016 100.031 0.50 %189,059.06 80.69 189,139.75 0.00 Purchase 01/15/2014 31846V203 1,250.00 First American Govt Obligation Fund 1.000 1,250.00 0.00 1,250.00 0.00 Purchase 01/15/2014 31846V203 200,000.00 First American Govt Obligation Fund 1.000 200,000.00 0.00 200,000.00 0.00 Purchase 01/29/2014 31846V203 483.75 First American Govt Obligation Fund 1.000 483.75 0.00 483.75 0.00 Purchase 01/31/2014 31846V203 1,900.00 First American Govt Obligation Fund 1.000 1,900.00 0.00 1,900.00 0.00 Purchase 01/07/2014 31846V203 2,375.00 First American Govt Obligation Fund 1.000 2,375.00 0.00 2,375.00 0.00 Purchase 01/21/2014 31846V203 48.40 First American Govt Obligation Fund 1.000 48.40 0.00 48.40 0.00 Purchase 01/23/2014 912828UG3 200,000.00 US Treasury Note 0.375% Due 1/15/2016 99.918 0.42 %199,836.61 16.57 199,853.18 0.00 Purchase 01/07/2014 31846V203 190,000.00 First American Govt Obligation Fund 1.000 190,000.00 0.00 190,000.00 0.00 Subtotal 1,125,291.27 1,132,384.79 1,058.51 1,133,443.30 0.00 TOTAL ACQUISITIONS 1,125,291.27 1,132,384.79 1,058.51 1,133,443.30 0.00 ACQUISITIONS Transaction Ledger 12/31/13 Thru 1/31/14 City of San Jacinto Account #10167 Transaction Type Settlement Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest Pur/Sold Total Amount Gain/Loss PACKET PAGE: 63AGENDA ITEM 3A.5 Execution Time: 2/4/2014 1:08:19 PMChandler Asset Management - CONFIDENTIAL Page 9 Dividend 01/02/2014 31846V203 351,727.39 First American Govt Obligation Fund 0.000 0.64 0.00 0.64 0.00 Interest 01/15/2014 912828PQ7 200,000.00 US Treasury Note 1% Due 1/15/2014 0.000 1,000.00 0.00 1,000.00 0.00 Interest 01/15/2014 912828TD2 200,000.00 US Treasury Note 0.25% Due 7/15/2015 0.000 250.00 0.00 250.00 0.00 Interest 01/05/2014 459200GU9 120,000.00 IBM Corp Note 2% Due 1/5/2016 0.000 1,200.00 0.00 1,200.00 0.00 Interest 01/07/2014 3137EABX6 190,000.00 FHLMC Note 2.5% Due 1/7/2014 0.000 2,375.00 0.00 2,375.00 0.00 Interest 01/29/2014 3133ECFV1 225,000.00 FFCB Note 0.43% Due 1/29/2016 0.000 483.75 0.00 483.75 0.00 Interest 01/31/2014 084670BD9 200,000.00 Berkshire Hathaway Note 1.9% Due 1/31/2017 0.000 1,900.00 0.00 1,900.00 0.00 Interest 01/28/2014 3137EACD9 190,000.00 FHLMC Note 3% Due 7/28/2014 0.000 2,850.00 0.00 2,850.00 0.00 Interest 01/28/2014 3137EADJ5 220,000.00 FHLMC Note 1% Due 7/28/2017 0.000 1,100.00 0.00 1,100.00 0.00 Subtotal 1,545,000.00 11,158.75 0.00 11,158.75 0.00 OTHER TRANSACTIONS Security Withdrawal 01/06/2014 31846V203 839.00 First American Govt Obligation Fund 1.000 839.00 0.00 839.00 0.00 Security Withdrawal 01/28/2014 31846V203 104.17 First American Govt Obligation Fund 1.000 104.17 0.00 104.17 0.00 Subtotal 943.17 943.17 0.00 943.17 0.00 Maturity 01/07/2014 3137EABX6 190,000.00 FHLMC Note 2.5% Due 1/7/2014 100.000 190,000.00 0.00 190,000.00 0.00 Maturity 01/15/2014 912828PQ7 200,000.00 US Treasury Note 1% Due 1/15/2014 100.000 200,000.00 0.00 200,000.00 0.00 Subtotal 390,000.00 390,000.00 0.00 390,000.00 0.00 Paydown 01/21/2014 43814CAC3 0.00 Honda Auto Receivables 2013-1 A3 0.48% Due 11/21/2016 100.000 0.00 48.40 48.40 0.00 Subtotal 0.00 0.00 131.88 131.88 0.00 TOTAL DISPOSITIONS 1,123,095.20 1,123,095.20 131.88 1,123,227.08 0.00 DISPOSITIONS Transaction Ledger 12/31/13 Thru 1/31/14 City of San Jacinto Account #10167 Transaction Type Settlement Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest Pur/Sold Total Amount Gain/Loss PACKET PAGE: 64AGENDA ITEM 3A.5 Execution Time: 2/4/2014 1:08:19 PMChandler Asset Management - CONFIDENTIAL Page 10 Subtotal 351,727.39 0.64 0.00 0.64 0.00 TOTAL OTHER TRANSACTIONS 1,896,727.39 11,159.39 0.00 11,159.39 0.00 OTHER TRANSACTIONS Transaction Ledger 12/31/13 Thru 1/31/14 City of San Jacinto Account #10167 Transaction Type Settlement Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest Pur/Sold Total Amount Gain/Loss PACKET PAGE: 65AGENDA ITEM 3A.5 Execution Time: 2/4/2014 1:08:19 PMChandler Asset Management - CONFIDENTIAL Page 11 313371NW2 FHLB Note 1.375% Due 12/11/2015 11/16/2012 11/19/2012 225,000.00 229,267.33 0.00 0.00 229,080.75 171.88 0.00 429.69 257.81 0.00 186.58 (186.58) 71.23 0.00 71.23 313370JB5 FHLB Note 1.75% Due 09/11/2015 01/11/2013 01/16/2013 275,000.00 281,341.52 0.00 0.00 281,023.42 1,470.49 0.00 1,871.53 401.04 0.00 318.10 (318.10) 82.94 0.00 82.94 31331VGU4 FFCB Note 4.875% Due 12/16/2015 06/12/2012 06/13/2012 250,000.00 270,401.11 0.00 0.00 269,515.35 507.81 0.00 1,523.44 1,015.63 0.00 885.76 (885.76) 129.87 0.00 129.87 31331KAH3 FFCB Note 1.125% Due 02/27/2014 06/20/2012 06/21/2012 200,000.00 200,245.95 0.00 0.00 200,112.19 775.00 0.00 962.50 187.50 0.00 133.76 (133.76) 53.74 0.00 53.74 31331J2S1 FFCB Note 1.5% Due 11/16/2015 06/25/2012 06/26/2012 290,000.00 295,008.67 0.00 0.00 294,781.67 543.75 0.00 906.25 362.50 0.00 227.00 (227.00) 135.50 0.00 135.50 278642AB9 Ebay Inc Note 1.625% Due 10/15/2015 06/12/2012 06/15/2012 125,000.00 126,577.10 0.00 0.00 126,502.11 428.82 0.00 598.09 169.27 0.00 74.99 (74.99) 94.28 0.00 94.28 24422ERA9 John Deere Capital Corp Note 1.6% Due 03/03/2014 06/06/2012 06/11/2012 120,000.00 120,205.42 0.00 0.00 120,101.03 629.33 0.00 789.33 160.00 0.00 104.39 (104.39) 55.61 0.00 55.61 191216AX8 Coca Cola Company Note 0.75% Due 03/13/2015 06/18/2012 06/21/2012 125,000.00 125,184.59 0.00 0.00 125,171.46 281.25 0.00 359.38 78.13 0.00 13.13 (13.13) 65.00 0.00 65.00 084670BD9 Berkshire Hathaway Note 1.9% Due 01/31/2017 08/13/2013 08/16/2013 200,000.00 203,048.40 0.00 0.00 202,964.47 1,593.89 1,900.00 10.56 316.67 0.00 83.93 (83.93) 232.74 0.00 232.74 037833AH3 Apple Inc Note 0.45% Due 05/03/2016 05/22/2013 05/28/2013 200,000.00 199,574.69 0.00 0.00 199,590.15 145.00 0.00 220.00 75.00 15.46 0.00 15.46 90.46 0.00 90.46 Fixed Income Income Earned 12/31/13 Thru 1/31/14 City of San Jacinto Account #10167 CUSIP Security Description Trade Date Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Unreal G/L Total Income PACKET PAGE: 66AGENDA ITEM 3A.5 Execution Time: 2/4/2014 1:08:19 PMChandler Asset Management - CONFIDENTIAL Page 12 3137EACD9 FHLMC Note 3% Due 07/28/2014 06/22/2012 06/25/2012 190,000.00 192,804.06 0.00 0.00 192,386.14 2,422.50 2,850.00 47.50 475.00 0.00 417.92 (417.92) 57.08 0.00 57.08 3137EACB3 FHLMC Note 2.5% Due 04/23/2014 06/18/2012 06/19/2012 190,000.00 191,269.53 0.00 0.00 190,918.14 897.22 0.00 1,293.06 395.84 0.00 351.39 (351.39) 44.45 0.00 44.45 3137EABX6 FHLMC Note Due 01/07/2014 06/22/2012 06/25/2012 0.00 190,068.07 0.00 190,000.00 0.00 2,295.83 2,375.00 0.00 79.17 0.00 68.07 (68.07) 11.10 0.00 11.10 3135G0MZ3 FNMA Note 0.875% Due 08/28/2017 05/06/2013 05/07/2013 325,000.00 326,659.42 0.00 0.00 326,620.89 971.61 0.00 1,208.59 236.98 0.00 38.53 (38.53) 198.45 0.00 198.45 3135G0KM4 FNMA Note 0.5% Due 05/27/2015 06/12/2012 06/13/2012 200,000.00 199,918.47 0.00 0.00 199,923.41 94.44 0.00 177.78 83.34 4.94 0.00 4.94 88.28 0.00 88.28 3135G0BJ1 FNMA Note 1.125% Due 06/27/2014 06/06/2012 06/07/2012 195,000.00 195,710.82 0.00 0.00 195,586.33 24.38 0.00 207.19 182.81 0.00 124.49 (124.49) 58.32 0.00 58.32 3133XXP43 FHLB Note 3.125% Due 03/11/2016 06/14/2012 06/15/2012 270,000.00 283,585.37 0.00 0.00 283,058.94 2,578.13 0.00 3,281.25 703.12 0.00 526.43 (526.43) 176.69 0.00 176.69 3133ECFV1 FFCB Note 0.43% Due 01/29/2016 02/21/2013 02/22/2013 225,000.00 224,926.75 0.00 0.00 224,929.74 408.50 483.75 5.38 80.63 2.99 0.00 2.99 83.62 0.00 83.62 3133EADW5 FFCB Note 0.55% Due 08/17/2015 06/21/2013 06/25/2013 200,000.00 200,234.78 0.00 0.00 200,222.50 409.44 0.00 501.11 91.67 0.00 12.28 (12.28) 79.39 0.00 79.39 313378A43 FHLB Note 1.375% Due 03/09/2018 06/21/2013 06/25/2013 235,000.00 233,409.43 0.00 0.00 233,441.70 1,005.28 0.00 1,274.55 269.27 32.27 0.00 32.27 301.54 0.00 301.54 313373JR4 FHLB Note 1.375% Due 05/28/2014 06/06/2012 06/07/2012 290,000.00 291,191.27 0.00 0.00 290,940.05 365.52 0.00 697.81 332.29 0.00 251.22 (251.22) 81.07 0.00 81.07 Income Earned 12/31/13 Thru 1/31/14 City of San Jacinto Account #10167 CUSIP Security Description Trade Date Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Unreal G/L Total Income PACKET PAGE: 67AGENDA ITEM 3A.5 Execution Time: 2/4/2014 1:08:19 PMChandler Asset Management - CONFIDENTIAL Page 13 43814CAC3 Honda Auto Receivables 2013-1 A3 0.48% Due 11/21/2016 12/17/2013 12/20/2013 121,000.00 120,972.11 0.00 0.00 120,973.32 16.13 48.40 16.13 48.40 1.21 0.00 1.21 49.61 0.00 49.61 40428HPG1 HSBC USA Inc Note 2.375% Due 02/13/2015 06/26/2012 06/29/2012 125,000.00 125,637.10 0.00 0.00 125,588.69 1,138.02 0.00 1,385.42 247.40 0.00 48.41 (48.41) 198.99 0.00 198.99 36962G4T8 General Electric Capital Corp Note 2.25% Due 11/09/2015 01/14/2014 01/17/2014 185,000.00 0.00 190,903.35 0.00 190,769.39 0.00 (786.25) 948.13 161.88 0.00 133.96 (133.96) 27.92 0.00 27.92 31398AXJ6 FNMA Note 2.5% Due 05/15/2014 06/14/2012 06/15/2012 290,000.00 292,277.67 0.00 0.00 291,750.75 926.39 0.00 1,530.56 604.17 0.00 526.92 (526.92) 77.25 0.00 77.25 31398AVZ2 FNMA Note 2.75% Due 03/13/2014 06/22/2012 06/25/2012 285,000.00 286,332.02 0.00 0.00 285,750.43 2,351.25 0.00 3,004.38 653.13 0.00 581.59 (581.59) 71.54 0.00 71.54 31398AVD1 FNMA Note 2.75% Due 02/05/2014 06/07/2012 06/08/2012 285,000.00 285,664.36 0.00 0.00 285,075.93 3,178.54 0.00 3,831.67 653.13 0.00 588.43 (588.43) 64.70 0.00 64.70 3137EADL0 FHLMC Note 1% Due 09/29/2017 11/14/2013 11/15/2013 200,000.00 199,555.29 0.00 0.00 199,565.37 511.11 0.00 677.78 166.67 10.08 0.00 10.08 176.75 0.00 176.75 3137EADJ5 FHLMC Note 1% Due 07/28/2017 09/25/2013 09/27/2013 220,000.00 218,661.91 0.00 0.00 218,693.72 935.00 1,100.00 18.33 183.33 31.81 0.00 31.81 215.14 0.00 215.14 3137EADC0 FHLMC Note 1% Due 03/08/2017 08/20/2012 08/21/2012 220,000.00 220,974.82 0.00 0.00 220,948.81 690.56 0.00 873.89 183.33 0.00 26.01 (26.01) 157.32 0.00 157.32 3137EACW7 FHLMC Note 2% Due 08/25/2016 06/14/2012 06/15/2012 190,000.00 195,846.38 0.00 0.00 195,658.96 1,330.00 0.00 1,646.67 316.67 0.00 187.42 (187.42) 129.25 0.00 129.25 3137EACT4 FHLMC Note 2.5% Due 05/27/2016 07/12/2012 07/13/2012 180,000.00 188,070.51 0.00 0.00 187,785.23 425.00 0.00 800.00 375.00 0.00 285.28 (285.28) 89.72 0.00 89.72 Income Earned 12/31/13 Thru 1/31/14 City of San Jacinto Account #10167 CUSIP Security Description Trade Date Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Unreal G/L Total Income PACKET PAGE: 68AGENDA ITEM 3A.5 Execution Time: 2/4/2014 1:08:19 PMChandler Asset Management - CONFIDENTIAL Page 14 912828PE4 US Treasury Note 1.25% Due 10/31/2015 06/07/2012 06/08/2012 195,000.00 197,803.01 0.00 0.00 197,672.93 417.47 0.00 626.21 208.74 0.00 130.08 (130.08) 78.66 0.00 78.66 912828NV8 US Treasury Note 1.25% Due 08/31/2015 06/06/2012 06/07/2012 195,000.00 197,805.86 0.00 0.00 197,662.56 828.21 0.00 1,036.95 208.74 0.00 143.30 (143.30) 65.44 0.00 65.44 742718DV8 Procter & Gamble Co Note 1.45% Due 08/15/2016 11/14/2012 11/19/2012 190,000.00 193,615.29 0.00 0.00 193,498.18 1,040.78 0.00 1,270.36 229.58 0.00 117.11 (117.11) 112.47 0.00 112.47 713448BX5 Pepsico Inc. Note 0.75% Due 03/05/2015 06/05/2012 06/08/2012 125,000.00 124,885.51 0.00 0.00 124,893.80 302.08 0.00 380.21 78.13 8.29 0.00 8.29 86.42 0.00 86.42 69371RK62 Paccar Financial Corp Note 1.05% Due 06/05/2015 01/10/2014 01/15/2014 150,000.00 0.00 151,294.50 0.00 151,251.01 0.00 (175.00) 245.00 70.00 0.00 43.49 (43.49) 26.51 0.00 26.51 68389XAN5 Oracle Corp Note 1.2% Due 10/15/2017 08/13/2013 08/16/2013 200,000.00 195,819.18 0.00 0.00 195,912.89 506.67 0.00 706.67 200.00 93.71 0.00 93.71 293.71 0.00 293.71 674599CB9 Occidental Petroleum Note 1.75% Due 02/15/2017 01/11/2013 01/16/2013 120,000.00 122,345.36 0.00 0.00 122,281.64 793.33 0.00 968.33 175.00 0.00 63.72 (63.72) 111.28 0.00 111.28 594918AG9 Microsoft Note 1.625% Due 09/25/2015 06/27/2012 06/29/2012 125,000.00 127,080.18 0.00 0.00 126,978.14 541.67 0.00 710.94 169.27 0.00 102.04 (102.04) 67.23 0.00 67.23 48126EAA5 JP Morgan Note 2% Due 08/15/2017 05/06/2013 05/09/2013 125,000.00 127,833.31 0.00 0.00 127,766.87 944.44 0.00 1,152.78 208.34 0.00 66.44 (66.44) 141.90 0.00 141.90 47787RAC4 John Deere Owner Trust 2012-B A3 0.53% Due 07/15/2016 01/09/2014 01/14/2014 189,000.00 0.00 189,059.06 0.00 189,057.90 0.00 2.79 44.52 47.31 0.00 1.16 (1.16) 46.15 0.00 46.15 459200GU9 IBM Corp Note 2% Due 01/05/2016 06/05/2012 06/08/2012 120,000.00 122,410.40 0.00 0.00 122,308.60 1,173.33 1,200.00 173.33 200.00 0.00 101.80 (101.80) 98.20 0.00 98.20 Income Earned 12/31/13 Thru 1/31/14 City of San Jacinto Account #10167 CUSIP Security Description Trade Date Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Unreal G/L Total Income PACKET PAGE: 69AGENDA ITEM 3A.5 Execution Time: 2/4/2014 1:08:19 PMChandler Asset Management - CONFIDENTIAL Page 15 06538CBD2 Bank of Tokyo Mitsubishi NY Discount CP 0.21% Due 02/13/2014 10/15/2013 10/16/2013 200,000.00 199,949.83 0.00 0.00 199,986.00 0.00 0.00 0.00 0.00 36.17 0.00 36.17 36.17 0.00 36.17 Cash & Equivalent 94974BET3 Wells Fargo Corp Note 3.75% Due 10/01/2014 06/26/2012 06/29/2012 120,000.00 122,186.65 0.00 0.00 121,938.35 1,125.00 0.00 1,500.00 375.00 0.00 248.30 (248.30) 126.70 0.00 126.70 912828UG3 US Treasury Note 0.375% Due 01/15/2016 01/22/2014 01/23/2014 200,000.00 0.00 199,836.61 0.00 199,838.65 0.00 (16.57) 35.22 18.65 2.04 0.00 2.04 20.69 0.00 20.69 912828TD2 US Treasury Note 0.25% Due 07/15/2015 10/15/2013 10/18/2013 200,000.00 199,807.68 0.00 0.00 199,818.32 230.98 250.00 23.48 42.50 10.64 0.00 10.64 53.14 0.00 53.14 912828SY7 US Treasury Note 0.625% Due 05/31/2017 07/25/2013 07/26/2013 210,000.00 207,621.76 0.00 0.00 207,680.93 115.38 0.00 227.16 111.78 59.17 0.00 59.17 170.95 0.00 170.95 912828RF9 US Treasury Note 1% Due 08/31/2016 10/12/2012 10/15/2012 215,000.00 217,943.68 0.00 0.00 217,849.90 730.52 0.00 914.64 184.12 0.00 93.78 (93.78) 90.34 0.00 90.34 912828QA1 US Treasury Note 2.25% Due 03/31/2016 12/14/2012 12/17/2012 195,000.00 203,109.96 0.00 0.00 202,803.36 1,120.98 0.00 1,494.64 373.66 0.00 306.60 (306.60) 67.06 0.00 67.06 912828PZ7 US Treasury Note 1.25% Due 03/15/2014 06/14/2012 06/15/2012 195,000.00 195,368.74 0.00 0.00 195,212.15 727.21 0.00 935.95 208.74 0.00 156.59 (156.59) 52.15 0.00 52.15 912828PQ7 US Treasury Note Due 01/15/2014 06/25/2012 06/26/2012 0.00 200,052.59 0.00 200,000.00 0.00 923.91 1,000.00 0.00 76.09 0.00 52.59 (52.59) 23.50 0.00 23.50 TOTAL Fixed Income 9,700,000.00 9,470,314.08 731,093.52 390,000.00 9,803,857.22 41,044.03 10,232.12 43,544.34 12,732.43 272.61 7,822.99 (7,550.38) 5,182.05 0.00 5,182.05 Income Earned 12/31/13 Thru 1/31/14 City of San Jacinto Account #10167 CUSIP Security Description Trade Date Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Unreal G/L Total Income PACKET PAGE: 70AGENDA ITEM 3A.5 Execution Time: 2/4/2014 1:08:19 PMChandler Asset Management - CONFIDENTIAL Page 16 31846V203 First American Govt Obligation Fund Due 01/01/1900 12/19/2013 12/19/2013 19,923.46 351,727.39 401,291.27 733,095.20 19,923.46 0.00 0.64 0.00 0.64 0.00 0.00 0.00 0.64 0.00 0.64 TOTAL Cash & Equivalent 219,923.46 551,677.22 401,291.27 733,095.20 219,909.46 0.00 0.64 0.00 0.64 36.17 0.00 36.17 36.81 0.00 36.81 TOTAL PORTFOLIO 9,919,923.46 10,021,991.30 1,132,384.79 1,123,095.20 10,023,766.68 41,044.03 10,232.76 43,544.34 12,733.07 308.78 7,822.99 (7,514.21) 5,218.86 0.00 5,218.86 Income Earned 12/31/13 Thru 1/31/14 City of San Jacinto Account #10167 CUSIP Security Description Trade Date Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Unreal G/L Total Income PACKET PAGE: 71AGENDA ITEM 3A.5 Execution Time: 2/4/2014 1:08:19 PMChandler Asset Management - CONFIDENTIAL Page 17 03/11/2014 Interest 313370JB5 275,000.00 FHLB Note 1.75% Due 9/11/2015 0.00 2,406.25 2,406.25 03/05/2014 Interest 713448BX5 125,000.00 Pepsico Inc. Note 0.75% Due 3/5/2015 0.00 468.75 468.75 03/08/2014 Interest 3137EADC0 220,000.00 FHLMC Note 1% Due 3/8/2017 0.00 1,100.00 1,100.00 03/09/2014 Interest 313378A43 235,000.00 FHLB Note 1.375% Due 3/9/2018 0.00 1,615.63 1,615.63 03/03/2014 Maturity 24422ERA9 120,000.00 John Deere Capital Corp Note 1.6% Due 3/3/2014 120,000.00 960.00 120,960.00 Mar 2014 609,060.81 20,712.79 629,773.60 02/15/2014 Interest 674599CB9 120,000.00 Occidental Petroleum Note 1.75% Due 2/15/2017 0.00 1,050.00 1,050.00 02/15/2014 Interest 742718DV8 190,000.00 Procter & Gamble Co Note 1.45% Due 8/15/2016 0.00 1,377.50 1,377.50 02/15/2014 Paydown 47787RAC4 189,000.00 John Deere Owner Trust 2012-B A3 0.53% Due 7/15/2016 9,264.11 83.48 9,347.59 02/15/2014 Interest 48126EAA5 125,000.00 JP Morgan Note 2% Due 8/15/2017 0.00 1,250.00 1,250.00 02/13/2014 Interest 40428HPG1 125,000.00 HSBC USA Inc Note 2.375% Due 2/13/2015 0.00 1,484.38 1,484.38 02/13/2014 Maturity 06538CBD2 200,000.00 Bank of Tokyo Mitsubishi NY Discount CP 0.21% Due 2/13/2014 200,000.00 0.00 200,000.00 02/05/2014 Maturity 31398AVD1 285,000.00 FNMA Note 2.75% Due 2/5/2014 285,000.00 3,918.75 288,918.75 02/28/2014 Interest 3135G0MZ3 325,000.00 FNMA Note 0.875% Due 8/28/2017 0.00 1,421.88 1,421.88 02/28/2014 Interest 912828NV8 195,000.00 US Treasury Note 1.25% Due 8/31/2015 0.00 1,218.75 1,218.75 02/28/2014 Interest 912828RF9 215,000.00 US Treasury Note 1% Due 8/31/2016 0.00 1,075.00 1,075.00 02/27/2014 Maturity 31331KAH3 200,000.00 FFCB Note 1.125% Due 2/27/2014 200,000.00 1,125.00 201,125.00 02/17/2014 Interest 3133EADW5 200,000.00 FFCB Note 0.55% Due 8/17/2015 0.00 550.00 550.00 02/21/2014 Paydown 43814CAC3 121,000.00 Honda Auto Receivables 2013-1 A3 0.48% Due 11/21/2016 0.00 48.40 48.40 02/25/2014 Interest 3137EACW7 190,000.00 FHLMC Note 2% Due 8/25/2016 0.00 1,900.00 1,900.00 Feb 2014 694,264.11 16,503.14 710,767.25 Cash Flow Report From 01/31/2014 City of San Jacinto Account #10167 Payment Date Transaction Type CUSIP Quantity Security Description Principal Amount Income Total Amount PACKET PAGE: 72AGENDA ITEM 3A.5 Execution Time: 2/4/2014 1:08:19 PMChandler Asset Management - CONFIDENTIAL Page 18 05/03/2014 Interest 037833AH3 200,000.00 Apple Inc Note 0.45% Due 5/3/2016 0.00 450.00 450.00 05/09/2014 Interest 36962G4T8 185,000.00 General Electric Capital Corp Note 2.25% Due 11/9/2015 0.00 2,081.25 2,081.25 May 2014 588,653.83 13,851.12 602,504.95 04/21/2014 Paydown 43814CAC3 121,000.00 Honda Auto Receivables 2013-1 A3 0.48% Due 11/21/2016 0.00 48.40 48.40 04/23/2014 Maturity 3137EACB3 190,000.00 FHLMC Note 2.5% Due 4/23/2014 190,000.00 2,375.00 192,375.00 04/30/2014 Interest 912828PE4 195,000.00 US Treasury Note 1.25% Due 10/31/2015 0.00 1,218.75 1,218.75 04/15/2014 Interest 278642AB9 125,000.00 Ebay Inc Note 1.625% Due 10/15/2015 0.00 1,015.63 1,015.63 04/01/2014 Interest 94974BET3 120,000.00 Wells Fargo Corp Note 3.75% Due 10/1/2014 0.00 2,250.00 2,250.00 04/15/2014 Paydown 47787RAC4 189,000.00 John Deere Owner Trust 2012-B A3 0.53% Due 7/15/2016 8,857.38 75.38 8,932.76 04/15/2014 Interest 68389XAN5 200,000.00 Oracle Corp Note 1.2% Due 10/15/2017 0.00 1,200.00 1,200.00 Apr 2014 198,857.38 8,183.16 207,040.54 03/15/2014 Maturity 912828PZ7 195,000.00 US Treasury Note 1.25% Due 3/15/2014 195,000.00 1,218.75 196,218.75 03/15/2014 Paydown 47787RAC4 189,000.00 John Deere Owner Trust 2012-B A3 0.53% Due 7/15/2016 9,060.81 79.38 9,140.19 03/13/2014 Maturity 31398AVZ2 285,000.00 FNMA Note 2.75% Due 3/13/2014 285,000.00 3,918.75 288,918.75 03/11/2014 Interest 3133XXP43 270,000.00 FHLB Note 3.125% Due 3/11/2016 0.00 4,218.75 4,218.75 03/13/2014 Interest 191216AX8 125,000.00 Coca Cola Company Note 0.75% Due 3/13/2015 0.00 468.75 468.75 03/29/2014 Interest 3137EADL0 200,000.00 FHLMC Note 1% Due 9/29/2017 0.00 1,000.00 1,000.00 03/31/2014 Interest 912828QA1 195,000.00 US Treasury Note 2.25% Due 3/31/2016 0.00 2,193.75 2,193.75 03/21/2014 Paydown 43814CAC3 121,000.00 Honda Auto Receivables 2013-1 A3 0.48% Due 11/21/2016 0.00 48.40 48.40 03/25/2014 Interest 594918AG9 125,000.00 Microsoft Note 1.625% Due 9/25/2015 0.00 1,015.63 1,015.63 Mar 2014 609,060.81 20,712.79 629,773.60 Cash Flow Report From 01/31/2014 City of San Jacinto Account #10167 Payment Date Transaction Type CUSIP Quantity Security Description Principal Amount Income Total Amount PACKET PAGE: 73AGENDA ITEM 3A.5 Execution Time: 2/4/2014 1:08:19 PMChandler Asset Management - CONFIDENTIAL Page 19 07/05/2014 Interest 459200GU9 120,000.00 IBM Corp Note 2% Due 1/5/2016 0.00 1,200.00 1,200.00 07/15/2014 Interest 912828TD2 200,000.00 US Treasury Note 0.25% Due 7/15/2015 0.00 250.00 250.00 07/15/2014 Paydown 47787RAC4 189,000.00 John Deere Owner Trust 2012-B A3 0.53% Due 7/15/2016 8,246.37 63.92 8,310.29 07/15/2014 Interest 912828UG3 200,000.00 US Treasury Note 0.375% Due 1/15/2016 0.00 375.00 375.00 Jul 2014 206,918.94 8,271.07 215,190.01 06/05/2014 Interest 69371RK62 150,000.00 Paccar Financial Corp Note 1.05% Due 6/5/2015 0.00 787.50 787.50 06/16/2014 Interest 31331VGU4 250,000.00 FFCB Note 4.875% Due 12/16/2015 0.00 6,093.75 6,093.75 06/15/2014 Paydown 47787RAC4 189,000.00 John Deere Owner Trust 2012-B A3 0.53% Due 7/15/2016 8,450.16 67.65 8,517.81 06/21/2014 Paydown 43814CAC3 121,000.00 Honda Auto Receivables 2013-1 A3 0.48% Due 11/21/2016 0.00 48.40 48.40 06/11/2014 Interest 313371NW2 225,000.00 FHLB Note 1.375% Due 12/11/2015 0.00 1,546.88 1,546.88 06/27/2014 Maturity 3135G0BJ1 195,000.00 FNMA Note 1.125% Due 6/27/2014 195,000.00 1,096.88 196,096.88 Jun 2014 203,450.16 9,641.06 213,091.22 05/16/2014 Interest 31331J2S1 290,000.00 FFCB Note 1.5% Due 11/16/2015 0.00 2,175.00 2,175.00 05/21/2014 Paydown 43814CAC3 121,000.00 Honda Auto Receivables 2013-1 A3 0.48% Due 11/21/2016 0.00 48.40 48.40 05/15/2014 Maturity 31398AXJ6 290,000.00 FNMA Note 2.5% Due 5/15/2014 290,000.00 3,625.00 293,625.00 05/15/2014 Paydown 47787RAC4 189,000.00 John Deere Owner Trust 2012-B A3 0.53% Due 7/15/2016 8,653.83 71.47 8,725.30 05/27/2014 Interest 3135G0KM4 200,000.00 FNMA Note 0.5% Due 5/27/2015 0.00 500.00 500.00 05/31/2014 Interest 912828SY7 210,000.00 US Treasury Note 0.625% Due 5/31/2017 0.00 656.25 656.25 05/28/2014 Maturity 313373JR4 290,000.00 FHLB Note 1.375% Due 5/28/2014 290,000.00 1,993.75 291,993.75 05/27/2014 Interest 3137EACT4 180,000.00 FHLMC Note 2.5% Due 5/27/2016 0.00 2,250.00 2,250.00 May 2014 588,653.83 13,851.12 602,504.95 Cash Flow Report From 01/31/2014 City of San Jacinto Account #10167 Payment Date Transaction Type CUSIP Quantity Security Description Principal Amount Income Total Amount PACKET PAGE: 74AGENDA ITEM 3A.5 Execution Time: 2/4/2014 1:08:19 PMChandler Asset Management - CONFIDENTIAL Page 20 09/05/2014 Interest 713448BX5 125,000.00 Pepsico Inc. Note 0.75% Due 3/5/2015 0.00 468.75 468.75 09/08/2014 Interest 3137EADC0 220,000.00 FHLMC Note 1% Due 3/8/2017 0.00 1,100.00 1,100.00 Sep 2014 16,053.46 14,585.78 30,639.24 08/31/2014 Interest 912828RF9 215,000.00 US Treasury Note 1% Due 8/31/2016 0.00 1,075.00 1,075.00 08/31/2014 Interest 912828NV8 195,000.00 US Treasury Note 1.25% Due 8/31/2015 0.00 1,218.75 1,218.75 08/28/2014 Interest 3135G0MZ3 325,000.00 FNMA Note 0.875% Due 8/28/2017 0.00 1,421.88 1,421.88 08/15/2014 Interest 48126EAA5 125,000.00 JP Morgan Note 2% Due 8/15/2017 0.00 1,250.00 1,250.00 08/15/2014 Interest 742718DV8 190,000.00 Procter & Gamble Co Note 1.45% Due 8/15/2016 0.00 1,377.50 1,377.50 08/13/2014 Interest 40428HPG1 125,000.00 HSBC USA Inc Note 2.375% Due 2/13/2015 0.00 1,484.38 1,484.38 08/15/2014 Interest 674599CB9 120,000.00 Occidental Petroleum Note 1.75% Due 2/15/2017 0.00 1,050.00 1,050.00 08/15/2014 Paydown 47787RAC4 189,000.00 John Deere Owner Trust 2012-B A3 0.53% Due 7/15/2016 8,042.47 60.27 8,102.74 08/21/2014 Paydown 43814CAC3 121,000.00 Honda Auto Receivables 2013-1 A3 0.48% Due 11/21/2016 8,443.86 44.93 8,488.79 08/25/2014 Interest 3137EACW7 190,000.00 FHLMC Note 2% Due 8/25/2016 0.00 1,900.00 1,900.00 08/17/2014 Interest 3133EADW5 200,000.00 FFCB Note 0.55% Due 8/17/2015 0.00 550.00 550.00 Aug 2014 16,486.33 11,432.71 27,919.04 07/28/2014 Maturity 3137EACD9 190,000.00 FHLMC Note 3% Due 7/28/2014 190,000.00 2,850.00 192,850.00 07/28/2014 Interest 3137EADJ5 220,000.00 FHLMC Note 1% Due 7/28/2017 0.00 1,100.00 1,100.00 07/21/2014 Paydown 43814CAC3 121,000.00 Honda Auto Receivables 2013-1 A3 0.48% Due 11/21/2016 8,672.57 48.40 8,720.97 07/31/2014 Interest 084670BD9 200,000.00 Berkshire Hathaway Note 1.9% Due 1/31/2017 0.00 1,900.00 1,900.00 07/29/2014 Interest 3133ECFV1 225,000.00 FFCB Note 0.43% Due 1/29/2016 0.00 483.75 483.75 Jul 2014 206,918.94 8,271.07 215,190.01 Cash Flow Report From 01/31/2014 City of San Jacinto Account #10167 Payment Date Transaction Type CUSIP Quantity Security Description Principal Amount Income Total Amount PACKET PAGE: 75AGENDA ITEM 3A.5 Execution Time: 2/4/2014 1:08:19 PMChandler Asset Management - CONFIDENTIAL Page 21 11/15/2014 Paydown 47787RAC4 189,000.00 John Deere Owner Trust 2012-B A3 0.53% Due 7/15/2016 7,430.04 49.89 7,479.93 11/03/2014 Interest 037833AH3 200,000.00 Apple Inc Note 0.45% Due 5/3/2016 0.00 450.00 450.00 11/09/2014 Interest 36962G4T8 185,000.00 General Electric Capital Corp Note 2.25% Due 11/9/2015 0.00 2,081.25 2,081.25 Nov 2014 15,186.94 8,197.46 23,384.40 10/31/2014 Interest 912828PE4 195,000.00 US Treasury Note 1.25% Due 10/31/2015 0.00 1,218.75 1,218.75 10/21/2014 Paydown 43814CAC3 121,000.00 Honda Auto Receivables 2013-1 A3 0.48% Due 11/21/2016 7,986.02 38.27 8,024.29 10/15/2014 Interest 278642AB9 125,000.00 Ebay Inc Note 1.625% Due 10/15/2015 0.00 1,015.63 1,015.63 10/01/2014 Maturity 94974BET3 120,000.00 Wells Fargo Corp Note 3.75% Due 10/1/2014 120,000.00 2,250.00 122,250.00 10/15/2014 Interest 68389XAN5 200,000.00 Oracle Corp Note 1.2% Due 10/15/2017 0.00 1,200.00 1,200.00 10/15/2014 Paydown 47787RAC4 189,000.00 John Deere Owner Trust 2012-B A3 0.53% Due 7/15/2016 7,634.31 53.26 7,687.57 Oct 2014 135,620.33 5,775.91 141,396.24 09/13/2014 Interest 191216AX8 125,000.00 Coca Cola Company Note 0.75% Due 3/13/2015 0.00 468.75 468.75 09/15/2014 Paydown 47787RAC4 189,000.00 John Deere Owner Trust 2012-B A3 0.53% Due 7/15/2016 7,838.45 56.72 7,895.17 09/11/2014 Interest 3133XXP43 270,000.00 FHLB Note 3.125% Due 3/11/2016 0.00 4,218.75 4,218.75 09/09/2014 Interest 313378A43 235,000.00 FHLB Note 1.375% Due 3/9/2018 0.00 1,615.63 1,615.63 09/11/2014 Interest 313370JB5 275,000.00 FHLB Note 1.75% Due 9/11/2015 0.00 2,406.25 2,406.25 09/29/2014 Interest 3137EADL0 200,000.00 FHLMC Note 1% Due 9/29/2017 0.00 1,000.00 1,000.00 09/30/2014 Interest 912828QA1 195,000.00 US Treasury Note 2.25% Due 3/31/2016 0.00 2,193.75 2,193.75 09/21/2014 Paydown 43814CAC3 121,000.00 Honda Auto Receivables 2013-1 A3 0.48% Due 11/21/2016 8,215.01 41.55 8,256.56 09/25/2014 Interest 594918AG9 125,000.00 Microsoft Note 1.625% Due 9/25/2015 0.00 1,015.63 1,015.63 Sep 2014 16,053.46 14,585.78 30,639.24 Cash Flow Report From 01/31/2014 City of San Jacinto Account #10167 Payment Date Transaction Type CUSIP Quantity Security Description Principal Amount Income Total Amount PACKET PAGE: 76AGENDA ITEM 3A.5 Execution Time: 2/4/2014 1:08:19 PMChandler Asset Management - CONFIDENTIAL Page 22 01/15/2015 Interest 912828UG3 200,000.00 US Treasury Note 0.375% Due 1/15/2016 0.00 375.00 375.00 01/15/2015 Paydown 47787RAC4 189,000.00 John Deere Owner Trust 2012-B A3 0.53% Due 7/15/2016 7,021.17 43.41 7,064.58 01/15/2015 Interest 912828TD2 200,000.00 US Treasury Note 0.25% Due 7/15/2015 0.00 250.00 250.00 01/31/2015 Interest 084670BD9 200,000.00 Berkshire Hathaway Note 1.9% Due 1/31/2017 0.00 1,900.00 1,900.00 01/05/2015 Interest 459200GU9 120,000.00 IBM Corp Note 2% Due 1/5/2016 0.00 1,200.00 1,200.00 01/29/2015 Interest 3133ECFV1 225,000.00 FFCB Note 0.43% Due 1/29/2016 0.00 483.75 483.75 01/28/2015 Interest 3137EADJ5 220,000.00 FHLMC Note 1% Due 7/28/2017 0.00 1,100.00 1,100.00 01/21/2015 Paydown 43814CAC3 121,000.00 Honda Auto Receivables 2013-1 A3 0.48% Due 11/21/2016 7,298.22 28.96 7,327.18 Jan 2015 14,319.39 5,381.12 19,700.51 12/16/2014 Interest 31331VGU4 250,000.00 FFCB Note 4.875% Due 12/16/2015 0.00 6,093.75 6,093.75 12/21/2014 Paydown 43814CAC3 121,000.00 Honda Auto Receivables 2013-1 A3 0.48% Due 11/21/2016 7,527.63 31.97 7,559.60 12/05/2014 Interest 69371RK62 150,000.00 Paccar Financial Corp Note 1.05% Due 6/5/2015 0.00 787.50 787.50 12/11/2014 Interest 313371NW2 225,000.00 FHLB Note 1.375% Due 12/11/2015 0.00 1,546.88 1,546.88 12/15/2014 Paydown 47787RAC4 189,000.00 John Deere Owner Trust 2012-B A3 0.53% Due 7/15/2016 7,225.66 46.61 7,272.27 Dec 2014 14,753.29 8,506.71 23,260.00 11/27/2014 Interest 3135G0KM4 200,000.00 FNMA Note 0.5% Due 5/27/2015 0.00 500.00 500.00 11/21/2014 Paydown 43814CAC3 121,000.00 Honda Auto Receivables 2013-1 A3 0.48% Due 11/21/2016 7,756.90 35.07 7,791.97 11/27/2014 Interest 3137EACT4 180,000.00 FHLMC Note 2.5% Due 5/27/2016 0.00 2,250.00 2,250.00 11/16/2014 Interest 31331J2S1 290,000.00 FFCB Note 1.5% Due 11/16/2015 0.00 2,175.00 2,175.00 11/30/2014 Interest 912828SY7 210,000.00 US Treasury Note 0.625% Due 5/31/2017 0.00 656.25 656.25 Nov 2014 15,186.94 8,197.46 23,384.40 Total 2,713,624.97 131,042.03 2,844,667.00 Cash Flow Report From 01/31/2014 City of San Jacinto Account #10167 Payment Date Transaction Type CUSIP Quantity Security Description Principal Amount Income Total Amount PACKET PAGE: 77AGENDA ITEM 3A.5 City of San Jacinto MONTHLY PORTFOLIO REPORT Prepared by BLX Group for the Period Ended January 31, 2014PACKET PAGE: 79AGENDA ITEM 3A.5 CITY OF SAN JACINTO MONTHLY PORTFOLIO REPORT JANUARY 31, 2014 PORTFOLIO SUMMARY INFORMATION SECTOR & CREDIT QUALITY DISTRIBUTION Total Par Value 9,809,279 Market Value 10,026,011.23 Accrued Interest 37,366.65 Total Market Value 10,063,377.88 Amortized Book Value 10,017,716.24 Net Unrealized Gain/Loss 8,294.99 Effective Maturity 1.86 Effective Duration 1.82 Average Coupon 1.775% Average Yield on Cost 0.494% Average Yield on Market 0.449% Average S&P Rating AA Sector (U.S.) MVw/o Acc Cash & Equivalents 69,278.68 U.S. Treasuries 6,398,091.08 Federal Agencies 1,415,043.25 Corporates 2,143,598.22 0.7% 63.8% 14.1% 21.4% COUPON DISTRIBUTION Coupon % MV w/o Acc Average Coupon 0% - 1% 1,450,495.23 0.600% 1% - 2% 3,857,574.30 1.417% 2% - 3% 4,168,208.69 2.246% 3% - 4% 388,583.50 3.460% 4% - 5% 5% - 6% 161,149.51 5.125% 6% - 7% 0 500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 4,500 0%-1%1%-2%2%-3%3%-4%4%-5%5%-6%6%-7%$(000)MVw/oAcc 0.7% 88.8% 8.0%2.5% AAA AA A BelowA Cash& Equivalents U.S.Treasuries FederalAgencies Corporates S&P Quality MVw/o Acc AAA 69,278.68 AA 8,907,636.54 A 797,846.01 Below A 251,250.00PACKET PAGE: 80AGENDA ITEM 3A.5 CITY OF SAN JACINTO MONTHLY PORTFOLIO REPORT JANUARY 31, 2014 MATURITY DISTRIBUTION Maturity(Yrs) MVw/o Acc 0.00 - 0.49 69,278.68 0.50 - 0.99 539,873.76 1.00 - 1.49 2,403,150.84 1.50 - 1.99 2,057,073.46 2.00 - 2.49 2,794,075.83 2.50 - 2.99 2,162,558.66 3.00 - 3.49 0.00 3.50 - 3.99 0.00 4.00 - 4.49 0.00 4.50 - 4.99 0.00 5.00+0.00 500 1,000 1,500 2,000 2,500 3,000 $(000)MVw/oAcc DURATION & YIELD DISTRIBUTION 5.00+0.00 0 0.00-0.490.50-0.991.00-1.491.50-1.992.00-2.492.50-2.993.00-3.493.50-3.994.00-4.494.50-4.995.00+Eff Dur % Held (MV) YTW Eff Dur 0.00 - 0.49 3.193% 0.297% 0.36 0.50 - 0.99 7.770% 0.279% 0.88 1.00 - 1.49 23.672% 0.270% 1.28 1.50 - 1.99 20.563% 0.618% 1.75 2.00 - 2.49 28.238% 0.447% 2.24 2.50 - 2.99 16.563% 0.607% 2.67 3.00 - 3.49 3.50 - 3.99 4.00 - 4.49 4.50 - 4.99 5.00+ 0.00% 0.10% 0.20% 0.30% 0.40% 0.50% 0.60% 0.70% 0.00% 5.00% 10.00% 15.00% 20.00% 25.00% 30.00%0.00-0.490.50-0.991.00-1.491.50-1.992.00-2.492.50-2.993.00-3.493.50-3.994.00-4.494.50-4.995.00+Yield(%)MarketValuePercentage(%)EffectiveDuration Bucket %of Market Value (Left Axis) PortfolioYield(RightAxis)PACKET PAGE: 81AGENDA ITEM 3A.5 CITY OF SAN JACINTO MONTHLY PORTFOLIO REPORT JANUARY 31, 2014 PORTFOLIO HOLDINGS Purchase Original Yield Amortized Market Market Value Accrued Market Value Yield Gain/ Moody's S&P Effective Effective % Market CUSIP Issuer Name Coupon Maturity Par Value Date Cost Value on Cost Book Value Price w/o Accrued Interest w/ Accrued on Market Loss Rating Rating Maturity Duration Value Cash & Equivalents FGVXX First American Government Obligations - Class Y 0.010% 02/01/14 69,279 69,278.68 0.010% 69,278.68 100.000 69,278.68 0.28 69,278.96 0.010% 0.00 Aaa AAA 0.00 0.00 0.69% Total Cash & Equivalents 69,279 69,278.68 0.010% 69,278.68 69,278.68 0.28 69,278.96 0.010% 0.00 Aaa AAA 0.00 0.00 0.69% U.S. TreasuryBonds 912828MH0 US Treasury Notes/Bonds 2.250% 01/31/15 480,000 03/05/13 498,431.25 0.227% 489,663.17 102.078 489,974.88 29.83 490,004.71 0.169% 311.71 Aaa AA+ 1.00 0.99 4.89% 912828MR8 US Treasury Notes/Bonds 2.375% 02/28/15 480,000 03/05/13 500,212.50 0.243% 490,970.97 102.348 491,268.96 4,849.72 496,118.68 0.192% 297.99 Aaa AA+ 1.08 1.06 4.90% 912828NP1 US Treasury Notes/Bonds 1.750% 07/31/15 450,000 11/04/13 461,654.30 0.252% 460,052.98 102.269 460,212.75 21.75 460,234.50 0.233% 159.77 Aaa AA+ 1.50 1.48 4.59% 912828PS3 US Treasury Notes/Bonds 2.000% 01/31/16 450,000 05/02/13 471,199.22 0.272% 465,469.87 103.297 464,836.05 24.86 464,860.91 0.344% -633.82 Aaa AA+ 2.00 1.97 4.64% 912828QJ2 US Treasury Notes/Bonds 2.125% 02/29/16 450,000 06/04/13 470,847.66 0.419% 465,855.97 103.625 466,312.50 4,068.02 470,380.52 0.372% 456.53 Aaa AA+ 2.08 2.02 4.65% 912828QA1 US Treasury Notes/Bonds 2.250% 03/31/16 430,000 04/04/13 454,691.41 0.311% 447,928.74 103.969 447,065.84 3,295.88 450,361.72 0.404% -862.90 Aaa AA+ 2.17 2.11 4.46% 912828QF0 US Treasury Notes/Bonds 2.000% 04/30/16 450,000 06/04/13 469,775.39 0.472% 465,317.45 103.500 465,750.00 2,312.15 468,062.15 0.432% 432.55 Aaa AA+ 2.25 2.19 4.65% 912828QP8 US Treasury Notes/Bonds 1.750% 05/31/16 475,000 12/03/13 490,864.26 0.399% 489,855.61 102.992 489,212.89 1,438.70 490,651.59 0.457% -642.72 Aaa AA+ 2.33 2.28 4.88% 912828QR4 US Treasury Notes/Bonds 1.500% 06/30/16 450,000 10/02/13 461,636.72 0.548% 460,239.36 102.422 460,898.55 596.69 461,495.24 0.490% 659.19 Aaa AA+ 2.42 2.37 4.60% 912828QX1 US Treasury Notes/Bonds 1.500% 07/31/16 490,000 08/02/13 503,092.19 0.595% 500,958.12 102.437 501,943.75 20.30 501,964.05 0.517% 985.63 Aaa AA+ 2.50 2.46 5.01% 912828RF9 US Treasury Notes/Bonds 1.000% 08/31/16 470,000 09/04/13 471,615.63 0.883% 471,398.75 101.133 475,324.16 1,999.45 477,323.61 0.557% 3,925.41 Aaa AA+ 2.58 2.54 4.74% 912828RJ1 US Treasury Notes/Bonds 1.000%09/30/16 250,000 11/04/13 253,076.17 0.571%252,825.37 101.086 252,714.75 851.65 253,566.40 0.588%-110.62 Aaa AA+2.67 2.62 2.52%912828RJ1 US Treasury Notes/Bonds 1.000%09/30/16 250,000 11/04/13 253,076.17 0.571%252,825.37 101.086 252,714.75 851.65 253,566.40 0.588%-110.62 Aaa AA+2.67 2.62 2.52% 912828RM4 US Treasury Notes/Bonds 1.000% 10/31/16 450,000 01/06/14 453,515.63 0.719% 453,434.28 101.016 454,570.20 1,156.08 455,726.28 0.626% 1,135.92 Aaa AA+ 2.75 2.70 4.53% 912828RU6 US Treasury Notes/Bonds 0.875% 11/30/16 475,000 12/03/13 479,286.13 0.570% 479,060.10 100.633 478,005.80 719.35 478,725.15 0.649% -1,054.30 Aaa AA+ 2.83 2.79 4.77% Total U.S. TreasuryBonds 6,250,000 6,439,898.46 0.459% 6,393,030.74 6,398,091.08 21,384.43 6,419,475.51 0.425% 5,060.34 Aaa AA+ 2.13 2.09 63.81% Federal AgencyBonds 3137EADD8 Federal Home Loan Mortgage Corporation 0.500% 04/17/15 450,000 10/31/12 451,539.00 0.360% 450,757.46 100.383 451,725.30 650.00 452,375.30 0.182% 967.84 Aaa AA+ 1.25 1.20 4.51% 3135G0KM4 Federal National Mortgage Association 0.500% 05/27/15 450,000 01/04/13 451,665.00 0.344% 450,921.36 100.330 451,485.45 400.00 451,885.45 0.249% 564.09 Aaa AA+ 1.33 1.31 4.50% 3137EACM9 Federal Home Loan Mortgage Corporation 1.750% 09/10/15 500,000 11/20/12 518,940.00 0.383% 510,927.29 102.366 511,832.50 3,427.08 515,259.58 0.274% 905.21 Aaa AA+ 1.58 1.58 5.11% Total Federal AgencyBonds 1,400,000 1,422,144.00 0.363% 1,412,606.11 1,415,043.25 4,477.08 1,419,520.33 0.237% 2,437.14 Aaa AA+ 1.40 1.37 14.11% Corporate Bonds 87612EAW6 Target Corp 1.125% 07/18/14 250,000 11/13/12 252,922.50 0.423% 250,803.45 100.346 250,864.75 101.56 250,966.31 0.376% 61.30 A2 A+ 0.50 0.46 2.50% 0258M0CZ0 American Express Credit Corp 5.125% 08/25/14 157,000 11/13/12 169,465.80 0.620% 160,964.43 102.643 161,149.51 3,486.71 164,636.22 0.447% 185.08 A2 A- 0.58 0.55 1.61% 824348AN6 Sherwin-Williams Co 3.125% 12/15/14 125,000 11/13/12 131,810.00 0.490% 127,852.63 102.288 127,859.50 499.13 128,358.63 0.491% 6.87 A3 A 0.92 0.86 1.28% 372917AQ7 Genzyme Corp 3.625% 06/15/15 250,000 10/26/12 269,797.50 0.577% 260,360.17 104.290 260,724.00 1,157.99 261,881.99 0.483% 363.83 A1 AA 1.42 1.34 2.60% 14912L4M0 Caterpillar Fin Serv Crp 2.750% 06/24/15 250,000 10/26/12 263,980.00 0.616% 257,380.19 103.189 257,972.25 706.60 258,678.85 0.457% 592.06 A2 A 1.42 1.37 2.57% 24702RAL5 Dell Inc 2.300% 09/10/15 250,000 10/26/12 260,307.50 0.836% 255,815.97 100.500 251,250.00 2,252.08 253,502.08 1.978% -4,565.97 B1 B+ 1.58 1.56 2.51% 36962G4T8 General Electric Capital Corp 2.250% 11/09/15 450,000 10/25/12 467,185.50 0.966% 460,107.79 102.940 463,229.55 2,306.25 465,535.80 0.579% 3,121.76 A1 AA+ 1.75 1.73 4.62% 78008KBS1 Royal Bank of Canada 2.625% 12/15/15 250,000 10/25/12 264,480.00 0.746% 258,695.55 103.818 259,545.50 838.54 260,384.04 0.571% 849.95 Aa3 AA- 1.92 1.83 2.59% 459200GU9 IBMCorp 2.000% 01/05/16 108,000 10/26/12 112,639.68 0.632% 110,820.53 102.781 111,003.16 156.00 111,159.16 0.547% 182.63 Aa3 AA- 1.92 1.89 1.11% Total Corporate Bonds 2,090,000 2,192,588.48 0.699% 2,142,800.71 2,143,598.22 11,504.86 2,155,103.08 0.675% 797.51 A2 A+ 1.40 1.35 21.38% Portfolio Totals 1.775% 9,809,279 10,123,909.62 0.494% 10,017,716.24 102.209 10,026,011.23 37,366.65 10,063,377.88 0.449% 8,294.99 Aa1 AA 1.86 1.82 100%PACKET PAGE: 82AGENDA ITEM 3A.5 CITY OF SAN JACINTO MONTHLY PORTFOLIO REPORT JANUARY 31, 2014 PORTFOLIO TRANSACTIONS Trade Settle Unit Amortized Unit Sale/Purchased Total Cost/ Net Date Date Quantity Security Coupon Maturity Par Value Cost Book Value Price Principal Accrued Interest Proceeds Gain/Loss Purchases 01/06/14 01/08/14 450,000 US Treasury Notes/Bonds 1.000% 10/31/16 450,000 100.78 453,515.63 857.73 454,373.36 Total Purchases 450,000 453,515.63 857.73 454,373.36 Sales 01/06/14 01/08/14 430,000 US Treasury Notes/Bonds 2.125% 11/30/14 430,000 101.72 437,380.96 101.75 437,541.80 979.02 438,520.82 160.84 Total Sales 430,000 437,380.96 437,541.80 979.02 438,520.82 160.84PACKET PAGE: 83AGENDA ITEM 3A.5 CITY OF SAN JACINTO MONTHLY PORTFOLIO REPORT JANUARY 31, 2014 PORTFOLIO INTEREST EARNINGS Beginning Adjusted Ending Security Accrued Purchased Sold Interest Earned Amortization/ Interest Accrued Symbol Description Coupon Maturity Interest Interest Interest Received Interest Accretion Earned Interest U.S. TreasuryBonds 912828LZ1 US Treasury Notes/Bonds 2.125% 11/30/14 803.30 0.00 -979.02 0.00 175.72 -181.52 -5.80 0.00 912828MH0 US Treasury Notes/Bonds 2.250% 01/31/15 4,519.57 0.00 0.00 -5,400.00 910.27 -821.95 88.32 29.83 912828MR8 US Treasury Notes/Bonds 2.375% 02/28/15 3,873.48 0.00 0.00 0.00 976.24 -866.38 109.86 4,849.72 912828NP1 US Treasury Notes/Bonds 1.750% 07/31/15 3,295.52 0.00 0.00 -3,937.50 663.74 -570.69 93.04 21.75 912828PS3 US Treasury Notes/Bonds 2.000% 01/31/16 3,766.30 0.00 0.00 -4,500.00 758.56 -655.97 102.58 24.86 912828QJ2 US Treasury Notes/Bonds 2.125% 02/29/16 3,249.14 0.00 0.00 0.00 818.89 -645.53 173.35 4,068.02 912828QA1 US Treasury Notes/Bonds 2.250% 03/31/16 2,471.91 0.00 0.00 0.00 823.97 -701.95 122.02 3,295.88 912828QF0 US Treasury Notes/Bonds 2.000% 04/30/16 1,541.44 0.00 0.00 0.00 770.72 -576.60 194.12 2,312.15 912828QP8 US Treasury Notes/Bonds 1.750% 05/31/16 730.77 0.00 0.00 0.00 707.93 -539.19 168.74 1,438.70 912828QR4 US Treasury Notes/Bonds 1.500% 06/30/16 18.65 0.00 0.00 0.00 578.04 -358.24 219.79 596.69 912828QX1 US Treasury Notes/Bonds 1.500% 07/31/16 3,075.82 0.00 0.00 -3,675.00 619.49 -370.03 249.46 20.30 912828RF9 US Treasury Notes/Bonds 1.000% 08/31/16 1,596.96 0.00 0.00 0.00 402.49 -45.49 356.99 1,999.45 912828RJ1 US Treasury Notes/Bonds 1.000% 09/30/16 638.74 0.00 0.00 0.00 212.91 -89.40 123.51 851.65 912828RM4 US Treasury Notes/Bonds 1.000% 10/31/16 0.00 857.73 0.00 0.00 298.35 -81.35 217.00 1,156.08 912828RU6 US Treasury Notes/Bonds 0.875% 11/30/16 365.38 0.00 0.00 0.00 353.97 -120.83 233.13 719.35 Total U.S. TreasuryBonds 29,946.98 857.73 -979.02 -17,512.50 9,071.29 -6,625.12 2,446.11 21,384.43 Federal AgencyBonds 3137EADD8 Federal Home Loan Mortgage Corporation 0.500% 04/17/15 462.50 0.00 0.00 0.00 187.50 -53.24 134.26 650.00 3135G0KM4 Federal National Mortgage Association 0.500% 05/27/15 212.50 0.00 0.00 0.00 187.50 -59.36 128.14 400.00 3137EACM9 Federal Home Loan Mortgage Corporation 1.750% 09/10/15 2,697.92 0.00 0.00 0.00 729.17 -576.20 152.97 3,427.08 Total Federal AgencyBonds 3,372.92 0.00 0.00 0.00 1,104.17 -688.80 415.37 4,477.08PACKET PAGE: 84AGENDA ITEM 3A.5 CITY OF SAN JACINTO MONTHLY PORTFOLIO REPORT JANUARY 31, 2014 PORTFOLIO INTEREST EARNINGS (CONTINUED) Beginning Adjusted Ending Security Accrued Purchased Sold Interest Earned Amortization/ Interest Accrued Symbol Description Coupon Maturity Interest Interest Interest Received Interest Accretion Earned Interest Corporate Bonds 87612EAW6 Target Corp 1.125% 07/18/14 1,273.44 0.00 0.00 -1,406.25 234.37 -148.97 85.40 101.56 0258M0CZ0 American Express Credit Corp 5.125% 08/25/14 2,816.19 0.00 0.00 0.00 670.52 -598.31 72.21 3,486.71 824348AN6 Sherwin-Williams Co 3.125% 12/15/14 173.61 0.00 0.00 0.00 325.52 -278.32 47.20 499.13 372917AQ7 Genzyme Corp 3.625% 06/15/15 402.78 0.00 0.00 0.00 755.21 -640.93 114.28 1,157.99 14912L4M0 Caterpillar Fin Serv Crp 2.750% 06/24/15 133.68 0.00 0.00 0.00 572.92 -448.32 124.59 706.60 24702RAL5 Dell Inc 2.300% 09/10/15 1,772.92 0.00 0.00 0.00 479.17 -305.50 173.67 2,252.08 36962G4T8 General Electric Capital Corp 2.250% 11/09/15 1,462.50 0.00 0.00 0.00 843.75 -480.72 363.03 2,306.25 78008KBS1 Royal Bank of Canada 2.625% 12/15/15 291.67 0.00 0.00 0.00 546.87 -392.38 154.49 838.54 459200GU9 IBMCorp 2.000% 01/05/16 1,056.00 0.00 0.00 -1,080.00 180.00 -123.59 56.41 156.00 Total Corporate Bonds 9,382.79 0.00 0.00 -2,486.25 4,608.33 -3,417.04 1,191.28 11,504.86 Cash & Equivalents FGVXX First American Government Obligations - Class Y 0.010% 02/01/14 0.27 0.00 0.00 -0.27 0.28 0.00 0.28 0.28 Total Cash & Equivalents 0.27 0.00 0.00 -0.27 0.28 0.00 0.28 0.28 Portfolio Totals 42,702.96 857.73 -979.02 -19,999.02 14,784.07 -10,730.96 4,053.04 37,366.65PACKET PAGE: 85AGENDA ITEM 3A.5 CITY OF SAN JACINTO MONTHLY PORTFOLIO REPORT JANUARY 31, 2014 PORTFOLIO CASH LEDGER Trade Settle Date Date Activity Description Amount Cash 01/01/14 Beginning Balance 0.00 01/02/14 Addition to Portfolio 0.27 01/03/14 Withdrawal from Portfolio -0.27 01/31/14 Ending Balance 0.00 First American Government Obligations - Class Y 01/01/14 Beginning Balance 65,236.3701/01/14 Beginning Balance 65,236.37 01/03/14 01/03/14 Transfer from MMF Dividend 0.27 01/06/14 01/08/14 Sale US Treasury Notes/Bonds 437,541.80 01/06/14 01/08/14 Purchase US Treasury Notes/Bonds -453,515.63 01/06/14 01/06/14 Interest IBMCorp 1,080.00 01/06/14 01/08/14 Accrued Interest US Treasury Notes/Bonds 979.02 01/06/14 01/08/14 Accrued Interest US Treasury Notes/Bonds -857.73 01/21/14 01/21/14 Interest Target Corp 1,406.25 01/28/14 Withdrawal from Portfolio -104.17 01/31/14 01/31/14 Interest US Treasury Notes/Bonds 5,400.00 01/31/14 01/31/14 Interest US Treasury Notes/Bonds 3,937.50 01/31/14 01/31/14 Interest US Treasury Notes/Bonds 4,500.00 01/31/14 01/31/14 Interest US Treasury Notes/Bonds 3,675.00 01/31/14 Ending Balance 69,278.68PACKET PAGE: 86AGENDA ITEM 3A.5 Policy Section CITY OF SAN JACINTO MONTHLY PORTFOLIO REPORT JANUARY 31, 2014 PORTFOLIO PERFORMANCE Total Return Current Prior 3 Prior 12 Year to Inception 3-Years 5-Years 11/30/12 as of 01/31/2014 Month Months Months Date 11/30/12 City of San Jacinto 0.19 0.18 0.62 0.19 0.69 - - 0.59 BofAMerrill 1-3 Year Treasury 0.16 0.11 0.51 0.16 0.55 0.78 1.19 0.47 Average Annualized Returns PACKET PAGE: 87AGENDA ITEM 3A.5 CITY OF SAN JACINTO MONTHLY PORTFOLIO REPORT JANUARY 31, 2014 PORTFOLIO COMPLIANCE Section Description Compliance Requirement BLXComment IX. 2 U.S. Treasury No limitations Compliant IX. 3 FederalAgency No limitations Compliant IX. 7 CDARS 30% limitin combination of CD's (including CDARS); 5-year maturity limit Compliant IX. 8 NegotiableCD's Issuer musthavelong-term debtrated A or higher and/or short-termdebt rated A1 or higher by 2 NRSRO's; Maturity ≤to 5 years, 30% totalportfolio Compliant IX. 5 Federally Insured Time Deposits Limited to amounts covered under federalinsurance; 5-year maturity limit Compliant IX. 6 TimeDeposits Fully collateralized per CA law, 20% limitwhen combined with IX. 5; Issuer musthavelong-termdebt rated A or higher or short-termdebt rated A1 or higher by 2 NRSRO's, 5-year maturity limit Compliant IX. 1 MunicipalBonds Rated in 4 highestgeneral classifications by nationally recognized rating service; 5% issuer limitation Compliant IX. 4 Bankers Acceptances Rated A1 or better and havelong term debtrated A or better by 2 NRSRO's; Maturity ≤ to 180 days, 40% total portfolio limit, 5% issuer limit Compliant Section Description Compliance Requirement BLXComment IX. 16 MutualFunds Authorized by CA GovernmentCodeSection 53601 Compliant X.A.1 Futures and Options Prohibited Compliant X.A.3 PotentialZero Accruals Prohibited Compliant X.A.2 InverseFloaters, Range Notes, and IO Strips Prohibited Compliant IX. 14 Pass-Through Securities Issuer debtrated at leastA by 2 NRSRO; Mustberated in theAA category by 2 NRSRO's; 20% totalportfolio limit, 5-year maturity limit Compliant IX. 15 Money Market Funds Registerd with SECunder 1940 Act, havehighestranking by 2 NRSRO's; Retained advisor registered (or exemptfrom registration) with 5 years experienceinvesting in securities authorized by CA 53601 and atleast$500 million of assets; 20% totalportfolio limit, 10% per fund limit Compliant CorporateBonds Corporations organized and operating in theU.S. or depository institutions licensed by theU.S. or any stateand operating in theU.S.; Rated in theA category or better by 2 NRSRO's, 5-year maturity limit; 30% totalportfolio limit, 5% issuer limit Compliance Exception Noted1 IX. 13 1 In February 2013,the Dell 2.30%9/10/2015Bonds, CUSIP24702RAL5(the “Dell Bonds”), were downgraded by Moody’s Investor Service (“Moody’s”) to Baa1 from A2. In addition, Fitch Ratings (“Fitch”) lowered the ratings on the Dell Bonds to BB+ from A. The downgrade to below the “A” category by both Moody’s and Fitch caused the Dell Bonds to be out of compliance with the City’s Investment Policy which requires corporate medium term notes to have a rating in the “A” category or better by at least two nationally recognized statistical rating organizations (“NRSRO’s”). Furthermore,Standard & Poor’s (“S&P”)downgraded the Dell Bonds to BBB from A- in May 2013. In September 2013,the Dell bonds received additional downgrades; S&Plowered ratings to B+ from BBB and Fitch lowered ratings to B+ from BB+. Moody’s then lowered ratings to B1 from Baa1 in October 2013. Based upon discussions between BLX Group LLC (“BLX”) and the City, the City has elected to retain the Dell Bonds in the portfolio. This decision is based upon the relatively short remaining term to maturity of the Dell Bonds and the outlook that Dell will maintain the resources to fully service its debt obligations. The City, together with BLX, will continue to monitor the status of the Dell Bonds and BLX will provide monthly status updates in accordance with the requirements of the Investment Policy. Please see the accompanying memorandum for further details. IX. 11 LAIF 70% totalportfolio limit, up to themaximumpermitted balance Compliant IX. 12 LocalGovernment InvestmentPools RiversideCounty InvestmentFund limited to 70% of theportfolio; JPA Pools limited to 50% of theportfolio Compliant IX. 9 RepurchaseAgreements Collateralized at102% in accordancewith policy; 1-year maturity limit, no % portfolio limit, collateralheld by custodian bank; Subjectto master repurchaseagreementsubstantially in SIFMA's form Compliant IX. 10 CommercialPaper Issuer is organized and operating in theU.S. with assets of atleast$500 million; Issuer short-term ratings of A1 or higher and long-term ratings of A or higher by 2 NRSRO's; Maturity ≤ 270 days; 25% total portfolio limit; 5% issuer limit Compliant IX. 8 NegotiableCD's rated A1 or higher by 2 NRSRO's; Maturity ≤to 5 years, 30% totalportfolio limit, 5% issuer limit Compliant X.A.3 PotentialZero Accruals Prohibited Compliant X.A.5 Purchases on Margin Prohibited Compliant X.A.6 ReverseRepos & Leverage Prohibited Compliant X.A.7 Foreign $ Securities Prohibited Compliant X.B.2 SingleIssuer Limitation 5% issuer limitation, exceptU.S. Governmentand its agencies & enterprises Compliant X.C.2 CallableSecurities 20% of totalportfolio (excluding MakeWholeCallsecurities) Compliant X.C.3 MaximumMaturity Individualsecurity maturities limited to 5 years or less Compliant X.C.4 Portfolio Duration Limitation Averageportfolio duration willbemanaged to beapproximatly equalto the MarketBenchmark selected by theCity (typically +/- 20 of benchmark duration) CompliantPACKET PAGE: 88AGENDA ITEM 3A.5 TO CITY OF SAN JACINTO FROM BLX GROUP LLC DATE JANUARY 31, 2014 RE DOWNGRADE OF DELL BO On October 29, 2013, the group (the “Dell/Silver Lake Group”) Executive Officer, Michael Dell (“Mr. Dell”), and private equity firm Silver Lake Partners completed the leveraged buyout transaction (the “Go-Private Transaction”) that they first introduced on February 5, 2013 and amended on August 2, 2013. The Dell/Silver Lake Group funded the $24.9 billion Go debt financing arrangements, cash equity contributions, and cash on hand at Dell and its subsidiaries. As of month end, the City’s Dell Bonds (“Dell Bonds”) hold a rating of B+ by S&P, B1 by Moody’s, and B+ by Fitch. During the month, the price of the Dell Bonds trended higher and the yield trended lower. As reflected in Table 1, the average observed closing price for the Dell Bonds on Januar December 30th. The average observed closing yield on the Dell Bonds was 2.13% on January 31 2.07% at the end of December. The average observed spread to a duration at 191 basis points (1.91%) compared to 180 basis points (1.80%) at the end of December. As of month’s end, Interactive Data, a leading provider of security pricing services, values the Dell Bonds at a market price of 100.50, up from 100.38 at the end of De price indication equates to an unrealized loss of approximately $4,600, which when adjusted for interest earned to date, results in a net unrealized loss of approximately $1,900 or would depend upon market conditions and security pricing at the time of sale. Based upon discussions between BLX Group LLC (“BLX”) and the City, the City has elected to retain the Dell Bonds in the portfolio rather than sell and realize a market loss on the position. This decision is based upon the relatively short remaining term to maturity of the Dell Bonds and the outlook that a post Dell will maintain the resources to fully service its d monitor the status of the Dell Bonds and BLX will provide monthly status updates in accordance with the requirements of the Investment Policy. M e m o r a n d u m CITY OF SAN JACINTO DOWNGRADE OF DELL BONDS IN CITY INVESTMENT PORTFOLIO On October 29, 2013, the group (the “Dell/Silver Lake Group”)comprised of Dell’s Chairman and Chief Executive Officer, Michael Dell (“Mr. Dell”), and private equity firm Silver Lake Partners completed the leveraged Private Transaction”) that they first introduced on February 5, 2013 and amended on August 2, 2013. The Dell/Silver Lake Group funded the $24.9 billion Go-Private Transaction with debt financing arrangements, cash equity contributions, and cash on hand at Dell and its subsidiaries. As of (“Dell Bonds”) hold a rating of B+ by S&P, B1 by Moody’s, and B+ by Fitch. During the month, the price of the Dell Bonds trended higher and the yield trended lower. As reflected in Table 1, the average observed closing price for the Dell Bonds on January 31st was 100.271 compared to 100.386 on . The average observed closing yield on the Dell Bonds was 2.13% on January 31 2.07% at the end of December. The average observed spread to a duration-matched Treasury closed January 191 basis points (1.91%) compared to 180 basis points (1.80%) at the end of December. As of month’s end, Interactive Data, a leading provider of security pricing services, values the Dell Bonds at a market price of 100.50, up from 100.38 at the end of December. Based upon the City’s amortized cost of 102.33, this market price indication equates to an unrealized loss of approximately $4,600, which when adjusted for interest earned to date, results in a net unrealized loss of approximately $1,900 or -0.72%. Of course, any realized gain or loss would depend upon market conditions and security pricing at the time of sale. Based upon discussions between BLX Group LLC (“BLX”) and the City, the City has elected to retain the Dell r than sell and realize a market loss on the position. This decision is based upon the relatively short remaining term to maturity of the Dell Bonds and the outlook that a post-Go Dell will maintain the resources to fully service its debt obligations. The City, together with BLX, will continue to monitor the status of the Dell Bonds and BLX will provide monthly status updates in accordance with the requirements of the Investment Policy. M e m o r a n d u m comprised of Dell’s Chairman and Chief Executive Officer, Michael Dell (“Mr. Dell”), and private equity firm Silver Lake Partners completed the leveraged Private Transaction”) that they first introduced on February 5, 2013 and later Private Transaction with debt financing arrangements, cash equity contributions, and cash on hand at Dell and its subsidiaries. As of (“Dell Bonds”) hold a rating of B+ by S&P, B1 by Moody’s, and B+ by Fitch. During the month, the price of the Dell Bonds trended higher and the yield trended lower. As reflected in Table was 100.271 compared to 100.386 on . The average observed closing yield on the Dell Bonds was 2.13% on January 31st compared to matched Treasury closed January 191 basis points (1.91%) compared to 180 basis points (1.80%) at the end of December. As of month’s end, Interactive Data, a leading provider of security pricing services, values the Dell Bonds at a market price of cember. Based upon the City’s amortized cost of 102.33, this market price indication equates to an unrealized loss of approximately $4,600, which when adjusted for interest earned . Of course, any realized gain or loss Based upon discussions between BLX Group LLC (“BLX”) and the City, the City has elected to retain the Dell r than sell and realize a market loss on the position. This decision is based upon the Go-Private-Transaction ebt obligations. The City, together with BLX, will continue to monitor the status of the Dell Bonds and BLX will provide monthly status updates in accordance with the PACKET PAGE: 89 AGENDA ITEM 3A.5 Table 1: TRACE Trade History Date High Low Last Avg High 12/30/2013 101.250 99.521 99.521 100.386 2.591 1/3/2014 101.125 98.949 100.500 100.037 2.948 1/6/2014 100.750 100.750 100.750 100.750 1.841 1/7/2014 100.771 100.292 100.292 100.532 2.120 1/8/2014 101.062 100.400 100.550 100.731 2.053 1/9/2014 101.206 100.475 100.475 100.840 2.006 1/10/2014 100.750 100.560 100.750 100.655 1.953 1/13/2014 101.100 100.500 100.950 100.800 1.990 1/14/2014 101.404 100.550 100.550 100.977 1.958 1/16/2014 101.504 97.993 100.639 99.748 3.575 1/17/2014 100.850 100.500 100.750 100.675 1.986 1/21/2014 100.750 100.700 100.700 100.725 1.861 1/22/2014 101.378 100.500 101.378 100.939 1.984 1/23/2014 100.916 100.450 100.450 100.683 2.015 1/24/2014 100.550 100.249 100.249 100.400 2.142 1/27/2014 101.378 100.275 100.275 100.826 2.125 1/28/2014 100.700 100.199 100.350 100.449 2.173 1/30/2014 100.774 100.450 100.625 100.612 2.012 1/31/2014 100.271 100.271 100.271 100.271 2.126 Monthly Average:100.958 100.226 100.584 100.592 2.159 Price 98 99 100 101 102 103 104 PriceGraph1: Dell Bond Price 50 100 150 200 250 300 SpreadGraph3: Dell Bond Spread High Low Last Avg Vol(M) Trds Dlr Buy Dlr Sell 2.591 1.545 2.591 2.068 672 4 501 170 2.948 1.615 1.994 2.281 546 11 245 1.841 1.841 1.841 1.841 700 1 0 700 2.120 1.827 2.120 1.974 106 4 53 2.053 1.647 1.961 1.850 2,210 15 355 2.006 1.559 2.006 1.782 315 13 135 1.953 1.837 1.837 1.895 52 4 26 1.990 1.621 1.713 1.805 2,560 7 1,000 485 1.958 1.434 1.958 1.696 680 13 285 3.575 1.365 1.900 2.470 630 18 41 245 1.986 1.768 1.830 1.877 54 7 22 1.861 1.830 1.861 1.845 200 2 100 1.984 1.436 1.436 1.710 7,496 22 1,557 2,872 2.015 1.722 2.015 1.869 1,165 4 1,015 150 2.142 1.952 2.142 2.047 101 5 101 2.125 1.431 2.125 1.778 428 12 195 2.173 1.856 2.077 2.014 800 3 100 700 2.012 1.807 1.901 1.909 2,302 6 1,151 150 2.126 2.126 2.126 2.126 40 2 20 2.159 1.704 1.936 1.932 1,133 8 356 299 Yield Dealer to Client Volume(M) Source:Bloomberg Source:Bloomberg 0.80 1.30 1.80 2.30 2.80 3.30 YieldGraph2: Dell Bond Yield 9 10 11 12 13 14 15 PriceGraph4: Dell Equity Price City of San Jacinto January 31, 2014 Page 2 D→D Dlr Sell Vol(M) 170 331 1 28 217 273 700 -700 0 0 53 53 0 355 1,855 15 120 165 0 26 26 485 515 1,075 25 260 370 245 -204 344 0 22 32 0 100 100 2,872 -1,315 3,067 150 865 0 0 101 0 19 176 214 700 -600 0 150 1,001 1,001 0 20 20 299 56 478 Source: Bloomberg and BLX Group LLC Dealer to Client Volume(M) Net Source:Bloomberg Source:Bloomberg PACKET PAGE: 90 AGENDA ITEM 3A.5 March 18, 2014 TO: The Honorable Mayor and Members of the City Council FROM: Rick Miller, City Clerk SUBJECT: Minutes of March 4, 2014 - Regular Meeting RECOMMENDATION: Staff recommends that the City Council, by motion, approve the minutes of the Regular Meeting held March 4, 2014. ATTACHMENTS · Draft minutes of the March 4, 2014 – regular Meeting PACKET PAGE: 91 AGENDA ITEM 3A.6 ACTION MINUTES JOINT REGULAR MEETING OF THE SAN JACINTO CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE CITY OF SAN JACINTO REDEVELOPMENT AGENCY March 4, 2014 6:30 p.m. 625 S. Pico Ave San Jacinto Community Center, San Jacinto, CA 92583 1. ORGANIZATION 1.1 Call to Order Mayor Alonso Ledezma called the Regular Meeting of the San Jacinto City Council and the successor agency to the City of San Jacinto Redevelopment Agency to order at 6:30 p.m. 1.2 Roll Call Present: Bartel, Kotyuk, Miller, Ledezma Absent: Ruiz M/S/C (Miller/Bartel or Kotyuk) moved to excuse the absence of Mayor Pro Tem Crystal Ruiz. Motion carried 4/0. Ayes: Bartel, Kotyuk, Miller, Ledezma Nays: None Absent: Ruiz Abstain: None 1.3 Invocation Pastor Gene Leavell gave the invocation. 1.4 Pledge of Allegiance Police Chief Steve Mike led the Pledge of Allegiance 1.5 Special Presentations None 1.6 MAYOR / COUNCIL MEMBER REPORTS / DISCUSSIONS Council Members gave their reports. 2. PUBLIC COMMENTS: Public Speakers: · Ken Kidby PACKET PAGE: 93 AGENDA ITEM 3A.6 Action Minutes March 4, 2014 ____________________________________________________________________________________Page 2 of 4 2.1 City Manager’s Report on previous month’s public comments. City Manager Tim Hults gave his report. 3. CONSENT CALENDAR 3A CONSENT CALENDAR - CITY COUNCIL 3A.1 Waiver of Full Reading of Ordinance(s), and Reading by Title Only / Approve / City Clerk, City Attorney 3A.2 Minutes of February 18, 2014 - Regular Meeting / Approve / City Clerk 3A.3 5-Year Capital Improvement Plan / Approve / City Engineer 3A.4 Resolution No. 3496 granting an additional two year time extension to Conditional Use Permit and Site Plan and Design Review Approvals. / Approve / Consultant 3B CONSENT CALENDAR - SUCCESSOR AGENCY TO REDEVELOPMENT AGENCY OF CITY OF SAN JACINTO Items Pulled from the Consent Calendar Mayor Alonso Ledezma requested that Item 3A.4 be pulled for discussion. A member of the public, Virginia Hancock asked a question regarding 3A.3 which was answered by City Engineer Habib Motlagh. Item 3A.3 was voted on with the balance of the Consent Calendar. M/S/C (Miller/Kotyuk) moved to approve the balance of the Consent Calendar. Motion carried 4/0. Ayes: Bartel, Kotyuk, Miller, Ledezma Nays: None Absent: Ruiz Abstain: None 3A.4 Resolution No. 3496 granting an additional two year time extension to Conditional Use Permit and Site Plan and Design Review Approvals. / Approve / Consultant M/S/C (Kotyuk/Bartel) moved to approve Item 3A.4 as presented. Motion carried 4/0. Ayes: Bartel, Kotyuk, Miller, Ledezma Nays: None Absent: Ruiz Abstain: None PACKET PAGE: 94 AGENDA ITEM 3A.6 Action Minutes March 4, 2014 ____________________________________________________________________________________Page 3 of 4 4. PUBLIC HEARING 4.1 Ordinance 14-02 / Adopt Water Adjudication Surcharge M/S/C (Kotyuk/Bartel) moved to continue Item 4.1 to the next regular scheduled meeting of March 18, 2014. Motion carried 4/0. Ayes: Bartel, Kotyuk, Miller, Ledezma Nays: None Absent: Ruiz Abstain: None 4.2 Second Reading of Ordinance No. 14-01, Adopting Development Agreement No. 01-10 Amendment No. 1 between the City of San Jacinto and Frontier FH II, LLC Council Member Scott Miller recused himself from Item 4.2 and left the dais at 6:56 p.m. Mayor Ledezma opened the Public Hearing at 6:57 p.m. and as there was no one who wished to speak the Public Hearing was closed at 6:58 p.m. M/S/C (Kotyuk/Bartel) moved to approve Item 4.2 with additional conditions presented by Consultant Mary Lanier. Motion carried 4/0. Ayes: Bartel, Kotyuk, Ledezma Nays: None Absent: Ruiz Abstain: Miller Council Member Miller returned to the dais at 6:59 p.m. 5. STAFF REPORTS 5.1 Renewal of Lease Agreement with Family Services Association of Western Riverside County M/S/C (Miller/Kotyuk) moved to approve a three year lease with no payment from Family Services Association of Western Riverside County. Motion carried 4/0. Ayes: Bartel, Kotyuk, Ledezma Nays: None Absent: Ruiz Abstain: Miller 5.2 Current General Fund Fiscal Status Item 5.2 was received and filed. PACKET PAGE: 95 AGENDA ITEM 3A.6 Action Minutes March 4, 2014 ____________________________________________________________________________________Page 4 of 4 Mayor Alonso Ledezma recessed the Regular Meeting of the City Council and adjourned the meeting at 7:43 p.m. and reconvened in Closed Session for the City Council at 7:45 p.m. 6. CLOSED SESSION 6.1 CLOSED SESSION - CITY COUNCIL 6.1.1 CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9) Case: United States of America v. City of San Jacinto; Case No. EDCV12-1966 No Reportable Action 6.1.2 CONFERENCE WITH LABOR NEGOTIATORS Agency Negotiators: Tim Hults, City Manager & Roger Crawford, Deputy City Attorney Represented Parties: San Jacinto Management Association & Service Employees International Union, Local 721 No Reportable Action 6.1.3 CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9) Case: Bilal-Varney, et al. v. City of San Jacinto; Case No. EDCV12- 02191 No Reportable Action 6.2 CLOSED SESSION - SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF SAN JACINTO 7. ADJOURNMENT With no further business before the City Council, Mayor Alonso Ledezma adjourned the Regular Meeting of the City Council at 9:00 p.m. ______________________ Alonso Ledezma, Mayor ATTEST: ___________________ Richard Miller, City Clerk Approved as read: _______ Approved as amended: ____ PACKET PAGE: 96 AGENDA ITEM 3A.6 March 18, 2014 TO: The Honorable Mayor and Members of the City Council FROM: Tim Hults, City Manager SUBJECT: Memorandum of Understanding between San Jacinto Unified School District and the City of San Jacinto for School Resource Officer Services for FY 13-14. RECOMMENDATION: Staff recommends the City Council, by motion, accept and approve the memorandum of understanding between SJUSD and the City for School Resource Officer services during FY 13-14. DISCUSSION With the approval of City Council, the City of San Jacinto and the San Jacinto Unified School District will enter into a one year memorandum of understanding that outlines the duties, equipment, expectations, and funding obligations for two Police School Resource Officers. The MOU will be going before the San Jacinto Unified School District Board for ratification in April of 2014. The attached MOU indicates the District will pay for the services of one Police/School Resource Officer at San Jacinto High School. The City will pay for the services of one Police/School Resource Officer at Monte Vista and North Mountain Middle School. FISCAL IMPACT None – The existing 13-14 city budget reflects the funding agreement contained within this MOU. ATTACHMENTS Fiscal Year 13-14 MOU between SJUSD and the City of San Jacinto PACKET PAGE: 97 AGENDA ITEM 3A.7 - 1 - CITY OF SAN JACINTO AND SAN JACINTO UNIFIED SCHOOL DISTRICT (School Resource Officer Program – Fiscal Year 2013-14) This School Resource Officer Program Agreement (“Agreement”) is made and entered into this ____ day of March, 2014, by and between the City of San Jacinto (“City”) and the San Jacinto Unified School District (“District”) for the purpose of continuing to promote an organizational partnership with law enforcement necessary to implement the School Resource Officer Program (“SRO”) for Fiscal Year 2013-2014. NOW, THEREFORE, it is agreed by and between the parties as follows: 1. The City shall provide to the District, during the days school is in session, two trained police officers, on a full-time basis, with the equipment normally provided for his/her use by the Police Department of the City, for assignment to the School District, for the purpose of acting in the role of a School Resource Officer. The primary locations of these Police/School Resource Officers will be at San Jacinto High School, North Mountain and Monte Vista Middle School sites. Secondary responsibilities will include the District’s various campuses and other sites. The primary role of these Police/School Resource Officers will be the improvement and strengthening law enforcement presence and inculcating the students, faculty, and staff affection, respect, and understanding of the role of law enforcement in society. 2. The Police/School Resource Officers shall work in cooperation with the respective site principals for the purpose of enforcing school regulations, California State statutes containing penal and regulatory sections, and protecting school property and persons thereon. The Police/School Resource Officer shall dedicate his/her time and efforts to issues and incidents involving the District’s property students, faculty and staff, wherever they may be located. The Police Officer’s work hours shall generally coincide with school operation hours. When or where a crime occurs, the Police Officer shall take appropriate legal measure in reference thereto, without interference from any District official, faculty, staff, student, parent, or other person claiming to have and interest therein. The Police/School Resource Officer shall work in cooperation with the District’s Superintendent, site principals, faculty, and staff to establish programs, duties, responsibilities, and priorities. The Police Officer shall act under the control and supervision of the City’s Chief of Police, or his designate. 3. The Police/School Resource Officer shall remain in contact, either by radio, pager, telephone, or cellular telephone with the District or school site officials. If a Police/School Resource Officer is unable to respond to a school emergency, the District or school site shall contact the Police Department, through the 9-1-1 emergency system and a regular police unit or units will respond to the emergency, pending the arrival of the assigned Police/School Resource Officer. PACKET PAGE: 99 AGENDA ITEM 3A.7 - 2 - 4. The District will pay for the services of one of the Police/School Resource Officers located at San Jacinto High School. The City will pay for the services of one of the Police/School Resource Officers located at Monte Vista and North Mountain Middle Schools. The Police/School Resource Officers will be paid as based on the contract agreement between the Riverside County Sheriff’s Department and the City. 5. Should the District sponsor or hold any activity, beyond normal school hours, which requires security, such as school dances, sporting events, etc., the District shall contract for security personnel, with the Police Department or other private security organization, as a separate measure, beyond this agreement. Any costs for such event security is not included within the services described in this Agreement. 6. During the term of the Agreement, the District shall indemnify, hold the City, its officers and employees harmless, and defend the City from any and all claims, demand or liability arising from alleged acts or omissions by the District and tis officer, agents or employees during those times when said officers or agents are acting under the terms of these Agreement. The City shall indemnify, hold the District, its officers and employees harmless, and defend the District from any and all claims, demands or liability arising from alleged acts or omissions by the City, its officers, agents or employees during when such officer or agents are acting under the terms of the Agreement. 7. This Agreement may be amended at any time by the mutual consent of the parties hereto and may be terminated by either upon 60 day written notice to the other of its intention to do so. In the event this Agreement is terminated, the cost shall be prorated on the basis of one-tenth per month of the actual services performed hereunder. 8. The Term of the Agreement shall be for one year, as may be amended by one-year amendments as set forth in Exhibit “A” by the mutual agreements of the City and the District. Prior to the extension hereof, the City shall determine what adjustments shall be made to the compensation set for in Section 4 in order for the City to recover its costs and shall so inform the District Superintendent. If agreeable to both parties, then the agreement may be extended as provided herein. 9. The District will supply office space, furniture, telephone, facsimile, office supplies, and other assistance necessary to officer to perform their duties under this Agreement. One office site shall be located at the San Jacinto High School, and the other at either/or/both Middle Schools. The office space designated for the School Resource Officers will be separate from other school staff personnel, but may be shared with other law enforcement (probation and district attorney) thus allowing for criminal/confidential investigations, interviews and other related police work to be completed in a sequestered atmosphere. PACKET PAGE: 100 AGENDA ITEM 3A.7 - 3 - IN WITNESS HERETO, the parties have executed and entered into this Agreement on the date stated above. CITY OF SAN JACINTO By: Tim Hults City Manager DISTRICT By: By: Police Chief Attest: By: _____________________ Rick Miller, City Clerk Approved as to Form: By: _____________________ Best Best & Krieger LLP City Attorney PACKET PAGE: 101 AGENDA ITEM 3A.7 - 4 - Exhibit “A” Amendment No. __ (School Resource Officer Program) This Amendment No. __ is made and entered into this ____ day of ___________, 20__, by and between the City of San Jacinto (“City”) and the San Jacinto Unified School District (“District”) for the purpose of continuing to promote an organizational partnership with law enforcement necessary to implement the School Resource Officer (“SRO”) Program. RECITALS WHEREAS, the City and District have entered into a School Resource Officer Program Agreement dated March __, 2014 (“Agreement”) for the purpose of providing law enforcement resources on certain school campuses; and WHEREAS, the parties now desire to amend the Agreement in order to extend the term for the continued provision of law enforcement resources for the School Resource Officer Program. TERMS 1. The term of the Agreement shall be extended for an additional term for fiscal year [***Insert New Fiscal Year***] unless earlier terminated as provided in the Agreement. 2. Except as amended by this Amendment, all provisions of the Agreement, as amended by Amendment No. __, including without limitation the indemnity and insurance provisions, shall remain in full force and effect and shall govern the actions of the parties under this Amendment. [SIGNATURES ON FOLLOWING PAGE] PACKET PAGE: 102 AGENDA ITEM 3A.7 - 5 - IN WITNESS WHEREOF, the parties hereto have executed the Amendment on the date first herein above written. CITY OF SAN JACINTO By: Tim Hults City Manager DISTRICT By: By: Police Chief Attest: By: _____________________ Rick Miller, City Clerk Approved as to Form: By: _____________________ Best Best & Krieger LLP City Attorney PACKET PAGE: 103 AGENDA ITEM 3A.7 March 18, 2014 TO: The Honorable Mayor and Members of the City Council FROM: Mike Emberton, Assistant City Manager SUBJECT: Letters of support for AB 2312, Metal Theft Deterent Bill RECOMMENDATION: By motion authorize the Mayor to sign a letter of support for AB2312 (Nestande) in support of developing regional databases that provides alerts of stolen items to scrap metal recyclers. DISCUSSION Representatives from Assemblyman Brian Nestande’s office requested support regarding a bill aimed at to reduce the onslaught of metal thievery in the State of California. AB 2312 would require all scrap metal recycling centers in California to receive updates from the ISRI metal theft database with information on reported thefts in their region. The Institute of Scrap Recycling Industries (ISRI) currently operates a regional database but currently participation for individual recycling businesses in California is optional. Subscription to receive metal theft alerts from the database is free of charge. This bill would require all scrap metal recycling centers in California to receive updates from the ISRI metal theft database with information on reported thefts in their region. This bill will also encourage local law enforcement agencies to utilize the ISRI database and report crimes they are made aware of. The ISRI reporting system operates by law enforcement officials submitting a report to their online database with a description of the stolen items and the date and location from where they were stolen. Once that report is submitted, ISRI sends an alert to recycling centers within a 100 mile radius of where the theft occurred. Requiring these businesses to receive updates from the ISRI-operated database will help them avoid purchasing stolen goods and reduce demand for stolen scrap metals. This database will also provide a powerful deterrent as thieves realize that scrap metal recycling centers are aware of their stolen goods thus increasing their chances of being caught and brought to justice. PACKET PAGE: 105 AGENDA ITEM 3A.8 This bill will also encourage local law enforcement agencies to utilize the ISRI database and report crimes they are made aware of. The ISRI reporting system operates by law enforcement officials submitting a report to their online database with a description of the stolen items and the date and location from where they were stolen. Once that report is submitted, ISRI sends an alert to recycling centers within a 100 mile radius of where the theft occurred. ALTERNATIVES Authorize the execution of the letter. Take no action. FISCAL IMPACT None anticipated. ATTACHMENTS Letter of Support PACKET PAGE: 106 AGENDA ITEM 3A.8 PACKET PAGE: 107AGENDA ITEM 3A.8 March 18, 2014 TO: The Honorable Mayor and Members of the City Council FROM: Mike Emberton, Assistant City Manager SUBJECT: Letter of support for AB 2313, Metal Theft Deterent Bill RECOMMENDATION: By motion authorize the Mayor to sign a letter of support for AB2313 (Nestande) in support of legislation to create a Department of Justice Metal Theft Taskforce with funding provided by a 1% fee on payments made by metal recycling centers to scrap metal sellers. DISCUSSION Representatives from Assemblyman Brian Nestande’s office requested support regarding a bill aimed at to reduce the onslaught of metal thievery in the State of California. AB 2313 would create a Department of Justice Metal Theft Taskforce with funding provided by a 1% fee on payments made by metal recycling centers to scrap metal sellers. This could generate up to tens of millions of dollars in grants dedicated to combating metal theft which would be distributed to local and regional law enforcement agencies and along with prosecutors. Estimates show that metal theft costs the US economy over $1billion per year and here in California it is a crime that is on the rise. Metal theft has hit several industries across California particularly hard. Agriculture, residential construction, freeway repair, and even airports have all been targets of metal theft in recent years. As the price of metal continues to rise, it has had a devastating effect on both public and private property. Law enforcement agencies often do not have the resources or expertise needed to investigate metal theft crimes. By utilizing a grant-based approach, the DOJ taskforce can distribute the funding to the law enforcement agencies or regional partnerships with the greatest needs. Increasing resources in these areas through grants will create stronger deterrents for potential thieves as successful investigations lead to convictions. The creation of this fee on scrap metal is key because it will provide a reliable funding source specifically dedicated to stopping metal theft. The grants can be used for training, equipment and other essential tools that will allow for better investigation of metal theft crimes. PACKET PAGE: 109 AGENDA ITEM 3A.9 With funding increases for better enforcement of existing laws, metal theft crimes will begin to decline. This will save homeowners, businesses, and public agencies thousands of dollars in costly repairs each time a theft occurs. Additionally, it will also help combat the underground scrap metal market which has grown tremendously in recent years. This will in turn benefit the legitimate law abiding businesses which have seen a decline in business. ALTERNATIVES Authorize the execution of the letter. Take no action. FISCAL IMPACT None anticipated. ATTACHMENTS Letter of Support PACKET PAGE: 110 AGENDA ITEM 3A.9 PACKET PAGE: 111AGENDA ITEM 3A.9 March 18, 2014 TO: The Honorable Mayor and Members of the City Council FROM: Mary Lanier, Consultant SUBJECT: General Plan and Housing Element 2013 Annual Progress Report RECOMMENDATION: Staff recommends that the City Council, by motion, receive and accept the 2013 Annual Progress Report. DISCUSSION: Government Code Section 65400 mandates cities to prepare and submit an Annual Progress Report (APR) on the status and implementation of their General Plan and Housing Element. The report must be accepted by the City Council, and then submitted to the Governor’s Office of Planning and Research (OPR) and the Department of Housing and Community Development (HCD). The APR provides local legislative bodies with information regarding the implementation of the General Plan, and it provides OPR with the opportunity to identify statewide trends in land use decisions, and how local planning and development activities relate to statewide planning goals and policies. Providing a copy of the APR to HCD fulfills statutory requirements to report certain housing information, including the local agency’s progress in meeting its share of regional housing needs, and local efforts to remove governmental constraints to the development of affordable housing. The attached APR represents staff’s annual effort to provide this information in the format suggested by the State, and it includes all of the housing data that is required by current statutes. Staff believes that the balance of the information meets the OPR guidelines, but there will be opportunities to expand on this information in the future as Council continues with the upcoming review, approval, and implementation of the Housing Element and Development Code. Prior to 2012, only minor amendments had been made to the General Plan since adoption in 2006. Implementation of the General Plan still remains consistent with the original vision that was established in 2006. The City culminated a multi-year process in 2012 of working with consultants to write a new Development Code to replace the PACKET PAGE: 113 AGENDA ITEM 3A.10 antiquated Zoning Ordinance and make the zoning system consistent with the General Plan adopted in 2006. On September 17, 2013, the City Council adopted the Housing Element for 2013-2021. On September 26, 2013, the City received a letter from State HCD finding the adopted housing element in full compliance with the State Housing Element Law and in compliance with statutory requirements. The City also adopted a new Arts and Culture Element as part of the General Plan on December 3, 2013. The Arts and Culture Element describes the existing arts and cultural resources in the area, identifies opportunities for arts enrichment, and defines goals, polices, and implementation strategies to further integrate arts and culture in the City’s future. Staff will continue to incorporate additional data into the APR in an ongoing effort to keep Council apprised of any amendments to the text or maps that could have an impact on implementation. ATTACHMENT: · City of San Jacinto General Plan and Housing Element Annual Report 01/01/13 to 12/31/13 PACKET PAGE: 114 AGENDA ITEM 3A.10 City of San Jacinto General Plan and Housing Element Annual Report 01/01/13 to 12/31/13 Prepared by: City of San Jacinto Community Development Department 595 S. San Jacinto Avenue San Jacinto, CA 92583 951.287.7330 Contact: Mary E. Lanier, Planning Consultant Community Development Department Phone: 949.701.1606 City Phone: 951.487.7330 Mary@mckennalanier.com PACKET PAGE: 115 AGENDA ITEM 3A.10 2 Table of Contents Page Purpose of the Annual Report 3 Background on the Existing City of San Jacinto General Plan 3 Date of Presentation/Acceptance by the Local Legislative Body 4 Date of Last Update to the General Plan 4 Measures Associated With Implementation of the General Plan 5 Planning/Construction Activities in 2013 5 General Plan Amendments in 2013 5 Appendix Table A 6 Table A2 7 Table A3 8 Table B 9 Table C 10 PACKET PAGE: 116 AGENDA ITEM 3A.10 3 Purpose of the Annual Report Government Code Section 65400 mandates that certain cities and all 58 counties submit an Annual Progress Report (APR) on the status of the General Plan and progress in its implementation to their legislative bodies to the Governors’ Office of Planning and Research (OPR), and the State Department of Housing and Community Development (HCD), by April 1 of each year. The APR provides local legislative bodies with information regarding the implementation of the General Plan for their city or county. APRs must be presented to the local legislative body for its review and acceptance, usually as a consent or discussion item on a regular meeting agenda. Therefore, the APR should provide enough information for decision makers to assess how the General Plan was implemented during the 12-month reporting period – either calendar year or fiscal year. More specifically, APRs explain how land use decisions relate to adopted goals, policies, and implementation measures of the General Plan. The APR should provide enough information to identify necessary “course adjustments” or modifications to the General Plan, and means to improve local implementation. The State uses the APR to identify statewide trends in land use decision making and how local planning and development activities relate to statewide planning goals and policies. APRs may identify needed modifications and improvements to OPR’s General Plan Guidelines. In addition, OPR is able to track progress on a local jurisdiction’s comprehensive General Plan update using information provided in the APR.1 Background on the Existing City of San Jacinto General Plan In 2006, the City Council adopted the current General Plan, which replaced the prior General Plan that was adopted in 1985. The adoption of the General Plan in 2006 culminated a multi- year effort that was initiated in 2000, when the Council identified the need to comprehensively update the General Plan. California State law requires each city and county to adopt a comprehensive General Pan to guide the long term physical development of the community. A City’s General Plan serves as a blueprint for future growth and development, and is a City’s foremost policy document for both short and long term planning and development. Per State law, the General Plan must address and include at least the following seven elements: land use, circulation, housing, noise, safety, conservation, and open space. The law allows a city to include other elements that are deemed locally important, such as community services and facilities. The San Jacinto General Plan addresses these required and optional issues in the following elements: · Land Use · Community Services and Facilities · Circulation 1 Governor’s Office of Planning and Research. State of California: 2007 General Plan Annual Progress Report Guidance. Office of Planning and Research: Sacramento, 2007. PACKET PAGE: 117 AGENDA ITEM 3A.10 4 · Resource Management · Public Safety · Noise · Housing · Arts and Culture Since the adoption of the San Jacinto General Plan in 2006, there were no amendments to the issues, goals, and policies until 2012. The adoption of a new housing element for the 4th planning cycle covering the 2008-2014 planning period was completed in 2012. Extensive updates to the land use element and land use policy map in conjunction with the adoption of a new Development Code and zoning map were completed in December 2012. Also, a new housing element of the General Plan for the 5th planning cycle covering 2013-2021 was drafted by staff and a consultant continued through the certification process with State HCD. On September 17, 2013, the City Council adopted the Housing Element for 2013-2021. On September 26, 2013, the City received a letter from State HCD finding the adopted housing element in full compliance with the State Housing Element Law and in compliance with statutory requirements. The City also adopted a new Arts and Culture Element as part of the General Plan on December 3, 2013. The Arts and Culture Element describes the existing arts and cultural resources in the area, identifies opportunities for arts enrichment, and defines goals, polices, and implementation strategies to further integrate arts and culture in the City’s future. Date of Presentation/Acceptance by the Local Legislative Body The 2013 General Plan Annual Report was presented to the City Council at a regularly scheduled City Council meeting on March 18, 2014. The APR was reviewed and accepted by the City Council at this meeting. Date of Last Update to the General Plan The San Jacinto General Plan underwent a comprehensive review and update beginning in 2000. The updated General Plan for the City of San Jacinto was formally approved on May 4, 2006, with the adoption of Resolution No. 2895. The 2012 adoption of the housing element and updated land use element was formally approved/adopted on October 19, 2012, with City Council adoption of Resolution No. 3444 for General Plan Amendment No. 1-12. The Housing Element for 2013-2021 was adopted as General Plan Amendment No. 1-13 on September 17, 2013. The Arts and Culture Element was adopted as General Plan Amendment No. 2-13 on December 3, 2013. PACKET PAGE: 118 AGENDA ITEM 3A.10 5 Measures Associated With Implementation of the General Plan Planning / Construction Activities in 2013 Public Improvements The biggest planning effort in 2013 was the start of construction of the Phase 1 Ramona Expressway Widening and Line H Storm Drain projects, two capital projects that were combined into a single public works contract. The environmental review was completed for both projects in 2012 with the adoption of a mitigated negative declaration for each project. The Ramona Expressway Widening is a huge project, adding a total of four new lanes for traffic on the Expressway between Sanderson Avenue and Eagle Road. It is one of the largest and most expensive capital projects in the city's history. The Line H Storm Drain will collect drainage from the intersection of State Street and Ramona Expressway and convey it northward into existing drainage infrastructure to the north, near San Jacinto Community College. This project is a key piece of the city's master drainage plan, and will alleviate flooding in that intersection. The Project was underway through 2013 and is expected to be completed in mid-2014. Phase II of the Ramona Expressway Widening from State Street to Lake Park Drive plans have been complete and grant funding requested, with construction expected to begin the end of 2014. Lake Park Bridge Rehabilitation Project and pavement rehabilitation on Ramona Expressway from Lake Park to Main Street was completed. Sidewalks were installed at various locations along San Jacinto Avenue and Ramona Expressway to provide pedestrian safety. The San Jacinto Police Department parking lot expansion was completed and provided a more secure location for vehicle parking. The Kuhns property was cleaned up with lead/asbestos abatement and demolition. This property has been set aside for a future Transit Center. General Plan Amendments in 2013 The Housing Element for 2013-2021 was adopted as General Plan Amendment No. 1-13 on September 17, 2013. The Arts and Culture Element was adopted as General Plan Amendment No. 2-13 on December 3, 2013. PACKET PAGE: 119 AGENDA ITEM 3A.10 7 TABLE A ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation (CCR Title 25 §6202 ) Jurisdiction San Jacinto Reporting Period 1/1/2013 - 12/31/2013 Table A Annual Building Activity Report Summary - New Construction Very Low-, Low-, and Moderate-Income Units and Mixed-Income Multifamily Projects Housing Development Information Housing with Financial Assistance and/or Deed Restrictions Housing without Financial Assistance or Deed Restrictions 1 2 3 4 5 5a 6 7 8 Project Identifier (may be APN No., project name or address) Unit Category Tenure R=Renter O=Owner Affordability by Household Incomes Total Units per Project Est. # Infill Units** Assistance Programs for Each Development Deed Restricted Units Note below the number of units determined to be affordable without financial or deed restrictions and attach an explanation how the jurisdiction determined the units were affordable. Refer to instructions. Very Low- Income Low- Income Moderate- Income Above Moderate- Income See Instructions See Instructions (9) Total of Moderate and Above Moderate from Table A3 ► ► ► ► ► ► 8 26 34 (10) Total by income Table A/A3 ► ► 8 26 34 (11) Total Extremely Low-Income Units* * Note: These fields are voluntary PACKET PAGE: 120 AGENDA ITEM 3A.10 7 Table A2 Annual Building Activity Report Summary - Units Rehabilitated, Preserved and Acquired pursuant to GC Section 65883.1(c)(1) Please note: Units may only be credited to the table below when a jurisdiction has included a program in its housing element to rehabilitate, preserve or acquire units to accommodate a portion of its RHNA which meet the specific criteria as outlined in GC Section 65583.(c)(1) Activity Type Affordability by Household Incomes (4) Description of Activity Including Housing Element Program Reference Very Low- Income Low- Income Moderate- Income TOTAL UNITS (1) Rehabilitation Activity 0 (2) Preservation of Units At-Risk 0 (3) Acquisition of Units 0 (5) Total Units by Income 0 0 0 0 PACKET PAGE: 121 AGENDA ITEM 3A.10 8 Table A3 Annual building Activity Report Summary for Above Moderate-Income Units (not including those units reported on Table A) 1. Single Family 2. 2 - 4 Units 3. 5+ Units 4. Second Unit 5. Mobile Homes 6. Total 7. Number of infill units* No. of Units Permitted for Moderate (<1600 sf) 8 8 No. of Units Permitted for Above Moderate (>1600 sf) 26 26 * Note: This field is voluntary PACKET PAGE: 122 AGENDA ITEM 3A.10 9TABLE B Regional Housing Needs Allocation Progress Permitted Units Issued by Affordability Enter Calendar Year starting with the first year of the RHNA allocation period. See Example. 2006 2007 2008 2009 2010 2011 2012 2013 2014 Total Units to Date (all years) Total Remaining RHNA by Income Level Income Level RHNA Allocation by Income Level Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Very Low Deed Restricted 2,707 32 32 2,675 Non-deed restricted Low Deed Restricted 1,931 27 27 1,780 Non-deed restricted 83 21 20 124 Moderate Deed Restricted 2,206 -425 Non-deed restricted 1,703 645 178 55 28 8 6 8 2,631 Above Moderate 5,183 42 6 32 26 106 5,077 Total RHNA by COG. Enter allocation number: 12,027 1,703 728 258 55 90 14 38 34 2,912 9,107 Total Units ► ► ► Remaining Need for RHNA Period ► ► ► ► ► PACKET PAGE: 123 AGENDA ITEM 3A.10 10Table C 2008-2013 Housing Element Program Evaluation Program Responsible Agency Funding Source Program Objectives Accomplishments and Future Actions Conserve and Improve Affordable Housing 1. Code Enforcement Code Enforcement Staff Redevelopment Set Aside, CDBG, and General Fund Continue to implement code enforcement program. By the end of FY 09/10, complete a comprehensive housing conditions survey. Use the survey to target funding priorities of Program 2B. Ongoing. Funded by General Fund and CDBG. Comprehensive housing conditions survey has not been completed due to funding and staffing constraints. 2A. Housing Rehabilitation Loan Programs - Single-Family Homeowner Redevelopment Agency, Planning Department Redevelopment set-aside, CDBG, Federal HOME, and General fund Strive to assist at least six homeowners annually. This program was implemented in 2006-07, and 21 homes (including program 2B) have been rehabilitated to date. In 2011 the program was placed on hold pending the elimination of the redevelopment agency. Future funding to continue the program is uncertain at this time. 2B. Enhanced Senior Home Repair Grant Program Redevelopment Agency, Planning Department, Code Enforcement team Redevelopment set-aside, CDBG, Federal HOME, and General fund Strive to assist at least 60 mobile home homeowners annually. This program was implemented in FY 06/07, and the City Council allocated $20k from the General Fund to assist 10 lower-income households with repairs through the United Communities Network (United Way). Future funding continues to be uncertain at this time, however, the City continues to look for new sources. 3. Conservation of Existing and Future Affordable Units Community Development Department, HUD, HCD, and the Housing Authority of Riverside County (HARIVCO) HUD Section 8 vouchers, other funding sources as available Monitor the status of assisted projects (none were at-risk during the planning period). Continue program. 4. Section 8 Rental Assistance Housing Authority of Riverside County Section 8 vouchers Continue to support the HARIVCO’s applications for additional Section 8 allocations and efforts to provide vouchers for lower income San Jacinto residents. Ongoing - continue to support. PACKET PAGE: 124 AGENDA ITEM 3A.10 11Program Responsible Agency Funding Source Program Objectives Accomplishments and Future Actions Provide Adequate Housing Sites 5. Land Use Element Planning Department General fund Maintain land use designations on adequate sites to accommodate San Jacinto’s regional housing needs. The Land Use Element was amended in 2012 to provide additional capacity for high-density housing commensurate with the RHNA (see also Program 11). This program should be continued although no Land Use Element amendments are necessary in the new planning period. Facilitate the Provision of Affordable Housing 6. Provide Incentives and Assistance to Affordable Housing Developments Planning Department General Fund Facilitate affordable housing development commensurate with the RHNA. No new projects were assisted during 2008-2013. Continue program. 7. Downpayment Assistance Redevelopment Agency Redevelopment set-aside Provide downpayment or closing cost assistance to five qualified persons or families annually. Prior to the dissolution of the RDA in 2012, 50 households were provided assistance. Future funding to continue the program is uncertain at this time. 8. Single-Family Infill Housing Program Planning Department Redevelopment set-aside, CDBG, HOME, tax credits, bond financing Assist in the development of one single-family home annually through the end of the planning period. Prior to the dissolution of the RDA, the City was working with Habitat for Humanity to acquire sites for new homes. The City acquired 4 parcels with the intention of facilitating infill affordable housing development, however the status of those parcels is uncertain, and future funding to continue the program is uncertain at this time. 9. Pursue State and Federal Funding Redevelopment Agency, County of Riverside EDA, HCD, CalHFA, and others Redevelopment set-aside, CDBG, HOME, tax credits, and bonds Work with at least one developer or interested entity annually. When a developer expresses interest in developing affordable or special needs housing in San Jacinto, determine funding priorities and sources and support applications for funding. The City worked with Palm Desert Development (80 units), LINC Housing (55 units), and San Jacinto Senior Apts. (45 units) to facilitate affordable housing development. With the loss of RDA set-aside funds, continuation of the program is uncertain at this time. 10. Mortgage Credit Certificate Program Riverside County EDA EDA and federal tax credits Provide information regarding the MCC Program to eligible home buyers. The City worked with Riverside County EDA to facilitate MCCs for 12 homebuyers in San Jacinto. PACKET PAGE: 125 AGENDA ITEM 3A.10 12Program Responsible Agency Funding Source Program Objectives Accomplishments and Future Actions Remove Governmental Constraints 11. Zoning Ordinance Update Planning Department General fund Adopt a new Development Code in accordance with this program during 2010-2012. The new Development Code was adopted by the City Council in 2012. This program has been completed and is no longer necessary. Promote Equal Housing Opportunities 12. Fair Housing Services Redevelopment Agency General fund Continue to work with the County of Riverside to provide fair housing services to residents of San Jacinto Services are provided through Riverside County EDA. The Fair Housing Council provided 1 homebuyer workshop . 13. Reasonable Accommodation in Housing for Persons with Disabilities Planning Department Department budget Establish a formal policy or procedure for processing requests for reasonable accommodation by end of 2012. Reasonable accommodation procedures are included in the new Development Code that was adopted in 2012. This program has been completed and is no longer necessary. 14. Housing for Extremely-Low-Income Persons Planning Department Grant funds, Riverside County EDA, Redevelopment Agency · Provide expedited permit processing for new housing that includes ELI units, such as SROs and transitional/supportive housing · Provide regulatory concessions and/or financial incentives when developers include ELI units in affordable developments · Conduct annual outreach to non-profit developers The City has continued to work with affordable housing developers, although no ELI units were produced. Promote Residential Energy Conservation 15. Residential Energy Conservation Planning Department General Fund; grant programs as available Work cooperatively with property owners, utility companies and other government agencies to reduce energy use in residential developments. 13 low-income units were assisted with energy conservation retrofits through WRCOG’s GRID program, resulting in an estimated savings of $12k per year in utility bills. PACKET PAGE: 126 AGENDA ITEM 3A.10 March 4, 2014 TO: The Honorable Mayor and Members of the City Council FROM: Lynn Merrill, Interim Public Works Director Tom Prill, Finance Director SUBJECT: Ordinance 14-02 / Adopt Water Adjudication Surcharge RECOMMENDATION: This item, per council direction, was continued from the March 4, 2014 regular Meeting. Staff recommends that the City Council conduct the Public Hearing and, by motion, introduce the attached Ordinance approving the proposed Water Adjudication Surcharge. BACKGROUND The City of San Jacinto is a party to the adjudicated settlement of the Soboba Tribe Settlement Agreement (Soboba Band of Luiseno Indians v. Metropolitan Water Districts of Southern California, United States District Court Case No. 00-04208 GAF (MANx)). This settlement adjudicated historic water rights issues relating to the Hemet / San Jacinto Ground Water Management Zone. The settlement led to both one-time and on-going costs that created a financial impact upon the City’s Water Utility. The proposed surcharge will mitigate these financial impacts. On January 7, 2014, the City Council set a Public Hearing for March 4, 2014 in order to consider the Water Adjudication Surcharge. Notices as required by Proposition 218 were mailed to both property owners and water accounts subject to the proposed surcharge. DISCUSSION The City of San Jacinto is proposing to establish a Water Adjudication Surcharge as an additional component of the City’s current water rate structure. This surcharge is the result of the stipulated judgment of Soboba Band of Luiseno Indians v. Metropolitan Water Districts of Southern California (United States District Court Case No. 00-04208 GAF (MANx)), regarding a groundwater management plan for the Hemet/San Jacinto Ground Water Basin, which is the primary source of the City’s Water Supply. The proposed surcharge is necessary to avoid operational deficits in the Water Utility, depletion of fund reserves for emergencies, an inability to address infrastructure and water quality improvements in a proactive and timely manner, and to continue to provide a safe and reliable water supply for the City’s approximately 4000 residential, commercial and industrial customers. PACKET PAGE: 127 AGENDA ITEM 4.1 The proposed surcharge establishes a water consumption based rate of $1.0703 per Billing Unit; a billing unit is 748 gallons or 100 cubic feet of water. The equivalent per gallon cost of the proposed Water Adjudication Surcharge is $0.0015 per gallon. The typical residential customer used a monthly average of 14.22 billing units or 10,636.56 gallons from January to December 2013 at an average consumption cost of $23.32 per month (14.22 billing units times $1.64 per billing unit). Based upon the typical residential customer, the proposed Water Adjudication Surcharge could result in an additional cost of $15.22 per month. The total cost for the average residential customer for monthly water service, including the Basic Monthly Charge of $15.36 would be as follows: CURRENT PROPOSED BASIC MONTHLY CHARGE $15.36 $15.36 CONSUMPTION AT AVERAGE 14.22.22 BILLING UNITS PER MONTH $23.32 $23.32 WATER ADJUDICATION SURCHARGE $0.00 $15.22 TOTAL $38.68 $53.90 The following table provides a comparison of what the monthly cost would be for the average San Jacinto residential customer that uses 14.22 billing units (10,636.56 gallons) per month, if they were located in one of the other adjacent water agencies. This allows a comparison of actual usage between these agencies in order to evaluate the net effect of the proposed Water Adjudication Surcharge. SERVICE CONSUMPTION TOTAL COST Eastern Municipal Water District $10.97 $64.67 $75.64 City of Hemet $22.79 $35.19 $57.98 City of San Jacinto Existing plus Surcharge $15.36 $38.54 $53.90 Lake Hemet Municipal Water District $15.625 $31.23 $46.86 City of San Jacinto – EXISTING $15.36 $23.32 $38.68 All customers may be able to mitigate the effect of the proposed Water Adjudication Surcharge by undertaking Water Conservation measures, especially reducing the excessive irrigation run- off and overwatering of landscaping. The City will be providing additional water conservation programs and assistance to Seniors and Low Income residents to further mitigate the effect of PACKET PAGE: 128 AGENDA ITEM 4.1 the Water Rate Surcharge. The City has projected that the effect of the Water Adjudication Surcharge may result in up to a 10% reduction in water demand, which will assist the City in meeting the voluntary statewide water reduction goal of 20% as a result of the on-going drought. The attached Fee Study provides additional supporting information regarding the proposed Water Adjudication Surcharge. ALTERNATIVES 1. Adopted the Ordinance. 2. Provide alternative direction to staff. FISCAL IMPACT The one-time costs for the Soboba Tribe Settlement Agreement from Fiscal Year 2007-2008 through 2012-13 are $2,937,861.38 which was paid out of the Water Utility Reserve fund. Ongoing costs of approximately $1.2 million per year are projected in FY13-14, rising to an estimated $1.6 million in FY24-25 are projected. If no action is taken, and assuming no other rate adjustments are made, the City’s Water Utility is projected to deplete all reserves by the end of FY2013-14. ATTACHMENTS 1) Fee Study 2) Ordinance 14-02 3) Letters of opposition received as of February 27, 2014 PACKET PAGE: 129 AGENDA ITEM 4.1 STATE OF CALIFORNIA ) ORDINANCE NO. 14-02 COUNTY OF RIVERSIDE ) ss CITY OF SAN JACINTO ) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, ESTABLISHING A WATER ADJUDICATION SURCHARGE, AS PART OF THE WATER RATE STRUCTURE FOR THE CITY OF SAN JACINTO MUNICIPAL WATER DEPARTMENT; AND ESTABLISHING THE AMOUNT OF THE SURCHARGE, EFFECTIVE MAY 1, 2014. WHEREAS, the City of San Jacinto was a party to a Stipulated Judgment as the result of the settlement of Soboba Band of Luiseno Indians v. Metropolitan Water Districts of Southern California (United States District Court Case No. 00-04208 GAF (MANx)), regarding a groundwater management plan for the Hemet / San Jacinto Ground Water Basin, which is the primary source of the City’s Water Supply.; and WHEREAS, The one-time costs for the Soboba Tribe Settlement Agreement from Fiscal Year 2007-2008 through 2012-13 are $2,937,861.38 which was paid out of the Water Utility Reserve fund; and WHEREAS, Ongoing costs of approximately $1.2 million per year are projected starting in FY13-14, and rising to an estimated $1.6 million in FY24-25; and WHEREAS, If no action is taken, and assuming no other rate adjustments are made, the City’s Water Utility is projected to deplete all reserves by the end of FY2013-14. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN JACINTO DOES ORDAIN AS FOLLOWS: Section 1. Findings The Recitals set forth above are true and correct and are incorporated into this Ordinance. In addition, the findings set forth in the “Fee Study Report - Water Adjudication Surcharge,” dated March 4, 2014 is hereby incorporated into this Ordinance by reference and that all statutory requirements and findings set forth by Proposition 218 have been duly met. Section 2. Water Adjudication Surcharge There is thereby established a separate component of the City’s Water Rate Schedule to be called the Water Adjudication Surcharge that will be charged to all users of the City of San Jacinto’s Municipal Water Department water services. Said Water Adjudication Surcharge shall be based on the amount of water used by each customer of the City’s Municipal Water Department, and shall be shown as a separate line item on each customer’s regular bill. Section 3. Establishment Of the Water Adjudication Surcharge Amount. The initial rate for the Water Adjudicated Surcharge is hereby established at the rate of $1.0703 per Billing Unit, consisting of 100 cubic feet or 748 gallons of water. PACKET PAGE: 131 AGENDA ITEM 4.1 2 Said Water Adjudication Surcharge shall become effective May 1, 2014 and shall be applicable to all water usage occurring after this date. Section 4. Annual Inflation Adjustment. The Water Adjudication Surcharge rate shall be subject to an annual inflationary adjustment to recover increases in the costs associated with the supplemental water. The annual inflationary adjustments may be imposed for a five-year period beginning May 1, 2015, and each May 1 thereafter through and including May 1, 2019, by an amount not to exceed 5% annually, provided, however, that in no event will an annual inflationary adjustment to the Water Adjudication Surcharge exceed the City’s cost of providing water service. Section 5. Implementation The City Council hereby authorizes and directs the City Manager to take any action and sign any documents necessary to implement this Ordinance. Section 6. Severability If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are severable. The City Council hereby declares that the City Council would have adopted this Ordinance irrespective of the invalidity of any particular portion of this Ordinance. Section 7. Effective Date This Ordinance shall become effective thirty (30) days following its adoption and the proposed Water Adjudication Surcharge shall become effective on May 1, 2014. Section 8. Publication The Mayor shall sign this Ordinance and the City Clerk shall attest thereto and shall, within fifteen (15) days of its adoption cause it, or a summary of it, to be published in a newspaper published and circulated in the City of San Jacinto; and thereupon and thereafter this Ordinance shall take effect and be in force according to this Ordinance and law. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council on the___ day of _________, 2014, by the following vote: AYES: NAYS: ABSENT: ABSTAIN: City of San Jacinto ______________________________ Alonso Ledezma, Mayor PACKET PAGE: 132 AGENDA ITEM 4.1 3 ATTEST: ______________________________ Richard Miller, City Clerk PACKET PAGE: 133 AGENDA ITEM 4.1 4 CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE) ss CITY OF SAN JACINTO ) I, Richard Miller, City Clerk, hereby certify that the attached is a true copy of Ordinance No. 14-XX, introduced by the City Council of the City of San Jacinto, California, at a regular meeting held the 4th day of March, 2014. Ordinance No. 14-XX was approved, passed and adopted at a regular meeting held the 4th day of March, 2014. WITNESS my hand and official seal of the City of San Jacinto this ___ day of March, 2014. ______________________________ Richard Miller, City Clerk PACKET PAGE: 134 AGENDA ITEM 4.1 City of San Jacinto FEE STUDY REPORT WATER ADJUDICATION SURCHARGE March 4, 2014 PACKET PAGE: 135 AGENDA ITEM 4.1 City of San Jacinto Water Adjudication Surcharge Fee Study 2 EXECUTIVE SUMMARY The City of San Jacinto is proposing to establish a Water Adjudication Surcharge as an additional component of the City’s current water rate structure. This surcharge is the result of a stipulated judgment of Soboba Band of Luiseno Indians v. Metropolitan Water Districts of Southern California (United States District Court Case No. 00- 04208 GAF (MANx)), regarding a groundwater management plan for the Hemet / San Jacinto Ground Water Basin, which is the primary source of the City’s Water Supply. The proposed surcharge is necessary to avoid operational deficits in the Water Utility, depletion of fund reserves for emergencies, an inability to address infrastructure and water quality improvements in a proactive and timely manner, and to continue to provide a safe and reliable water supply for the City’s approximately 4000 residential, commercial and industrial customers. The proposed rate establishes a water consumption based rate of $1.0703 per Billing Unit ; a billing unit is 748 gallons or 100 cubic feet of water. The equivalent per gallon cost of the proposed Water Adjudication Surcharge is $0.0015 per gallon. The typical residential customer used a monthly average of 14.22 billing units or 10,636.56 gallons from January to December 2013 at an average consumption cost of $23.32 per month (14.22 billing units times $1.64 per billing unit). The proposed Water Adjudication Surcharge would result in an additional cost of $15.22 per month. The total cost for the average residential customer for monthly water service, including the Basic Monthly Charge of $15.36 would be as follows: CURRENT PROPOSED BASIC MONTHLY CHARGE $15.36 $15.36 CONSUMPTION AT AVERAGE 14.22.22 BILLING UNITS PER MONTH $23.32 $23.32 WATER ADJUDICATION SURCHARGE $0.00 $15.22 TOTAL $38.68 $53.90 The following table provides a comparison of what the monthly cost would be for the average San Jacinto residential customer that uses 14.22 billing units (10,636.56 gallons) per month, if they were located in one of the other adjacent water agencies. This allows a comparison of actual usage between these agencies in order to evaluate the net effect of the proposed Water Adjudication Surcharge. SERVICE CONSUMPTION TOTAL COST Eastern Municipal Water District $10.97 $64.67 $75.64 City of Hemet $22.79 $35.19 $57.98 City of San Jacinto - Proposed $15.36 $38.54 $53.90 Lake Hemet Municipal Water District $15.625 $31.23 $46.86 City of San Jacinto – Existing $15.36 $23.32 $38.68 All customers may be able to mitigate the effect of the proposed Water Adjudication Surcharge by undertaking Water Conservation measures, especially reducing the excessive irrigation run -off and overwatering of landscaping. The City will be providing additional water conservation programs and assistance to Seniors and Low Income residents to further mitigate the effect of the Water Rate Surcharge. The City has projected that the effect of the Water Adjudication Surcharge may result in up to a 10% reductio n in water demand, which will assist the City in meeting the voluntary statewide water reduction goal of 20% as a result of the on -going drought. PACKET PAGE: 136 AGENDA ITEM 4.1 City of San Jacinto Water Adjudication Surcharge Fee Study 3 INTRODUCTION This Fee Study serves as the basis for the proposed Water Adjudication Surcharge which will be considered by the City of San Jacinto City Council during a noticed Public Hearing at 625 South Pico, San Jacinto California, on Tuesday, March 4, 2014, at 6:30 p.m. to discuss proposed adjustments to the rates for its water service fees. This study provides a background and history on the adjudication and stipulated judgment which is the impetus for the Water Adjudication Surcharge; it provides a summary of the o perations of the City of San Jacinto Municipal Water Department, including historic water use trends and analysis of water use by the various customer segments, and an analysis of how the proposed rate was developed. All information within this Fee Study was derived from information provided by the City of San Jacinto Finance Department, as well as other studies, documents and communications which were identified. STATUTORY REQUIREMENT On November 5,1996, California voters approved the “Right to Vote o n Taxes Act,” commonly known as Proposition 218. Proposition 218 amended the California Constitution by adding articles XIII C and XIII D that established additional substantive and procedural requirements and limitations on new and increased taxes, assessments and property related fees and charges. This Fee Study provides the substantive record for which the Water Adjudication Surcharge is based, as well as the source documents from which the information contained herein was derived. The City relied upon the “Proposition 218 – Local Agency Guidelines for Compliance, 2007 Update” as prepared by the Association of California Water Agencies for meeting its Proposition 218 requirements. Proposition 218 places the five following requirements on the City in the establishment of the Water Adjudication Surcharge: 1. Revenues cannot exceed the funds required to provide the property related fee. The proposed Water Adjudication Surcharge does not exceed the funds required to cover the historic a nd future costs of the Stipulated Judgment. 2. Revenues derived from the fee or charge shall not be used for any purpose other than that for which the fee or charge is imposed. The proposed Water Adjudication Surcharge shall be used to fund the current projected costs for the City to comply with the Stipulated Judgment as well as recover those costs that the City previously expended to comply with the Stipulated Judgment. 3. No fee or charge may be imposed for general government services. The proposed Water Adjudication Surcharge does not fund any general government services. 4. The amount of fee or charge imposed must not exceed the proportional cost of service attributed to the fee. The proposed Water Adjudication Surcharge is based on the actual costs of the City of San Jacinto complying with the Stipulated Judgment from Fiscal Year 2008 -2009 to Fiscal Year 2013-2014, as well as the estimate of on-going future expenditures necessary to fund the recharge program and other components set for in the Stipulated Judgment. 5. The fee or charge may not be imposed for service, unless the service is actually used by or immediately available to, the owner of the property in question. The Water Adjudication Surcharge is a consumption based rate which is only charged to the property owner upon actual use and consumption of water supplied by the City of San Jacinto. As required by Proposition 218, on January 7, 2014, the City Council set a public hearing in order to consider adoption of the Water Adjudication Surcharge for March 4, 2014 at 6:30 p.m. in the Council Chambers, located at 625 South Pico, San Jacinto, California. As required by Proposition 218, a Notice dated January 13, 2014 was PACKET PAGE: 137 AGENDA ITEM 4.1 City of San Jacinto Water Adjudication Surcharge Fee Study 4 prepared and mailed to both the property owners and water department customers. Said notice was mailed 45 - days prior to the date of the Public Hearing. A Spanish version of the notice was available upon request by calling the Finance Department, Customer Bil ling Division at 951-537-6386. Prior to adopting the proposed adjustment to the rates for the City’s water service fees, the City Council must hold a public hearing. As noted above, the public hearing will be held on Tuesday, March 4, 2014, at 6:30 p.m. or as soon thereafter as the matter may be heard, at the regular meeting place of the City Council, 625 S. Pico Ave. (San Jacinto Community Center), San Jacinto CA, 92583. A property owner whose property is subject to the proposed rate adjustments or a tenant directly liable for the payment of water service fees, may submit to the City a protest against the proposed rate adjustments. Any protest must be: (1) in writing; (2) state that the identified owner or tenant is in opposition to the proposed rate ad justments; (3) provide the location of the identified property (by assessor’s parcel number, street address, or customer account number); and (4) include the signature of the property owner or tenant submitting the protest. Protests submitted by e -mail, facsimile, or other electronic means will not be accepted. Written protests may be submitted by mail to PO Box 488, San Jacinto, CA 92581, or in person to the City Clerk at 595 San Jacinto Ave., San Jacinto, California 92583, or at the public hearing (date and time noted above), so long as they are received prior to the close of the public hearing. Only one protest will be counted per identified parcel, regardless of the number of property owners or tenants 1 of any identified parcel who submit a written protest. At the time of the public hearing, the City Council will hear and consider all public comments and written protests against the proposed rate adjustments. At the conclusion of the public hearing, the City Council will consider adoption of an ordinance authorizing the proposed rate adjustments. Oral comments at the public hearing will not qualify as formal protests unless accompanied by a written protest. If, at the close of the public hearing, wri tten protests against the proposed rates as outlined above are not presented by a majority of owners and tenants of the identified parcels upon which the fees are proposed to be imposed, the City Council will be authorized to impose the rate adjustments. If adopted, the rates for the Water Adjudication Surcharge will be in effect commencing on May 1, 2014, and may be adjusted annually through 2019. BACKGROUND AND HISTORY OF SETTLEMENT The Hemet/San Jacinto Groundwater Basin (the “Basin”) is the primary s ource of the City’s water supply. The Basin has been subject to overdraft which, on a long-term basis, threatens the City’s water supply. Due to this threat, the City participated in a settlement and stipulated judgment of Soboba Band of Luiseno Indians v. Metropolitan Water Districts of Southern California (United States District Court Case No. 00-04208 GAF (MANx)), regarding a groundwater management plan for the Basin. The Soboba Water Rights negotiations were a key factor for the formation of the Hemet-San Jacinto Watermaster who is responsible for monitoring and addressing the use of ground water within the Basin . The Soboba Band of Luiseno Indians (Soboba) and the County of Riverside initiated a water rights challenge against Metropolitan Water District (MWD) for drying up springs and the loss of water as a result of the San Jacinto tunnel being drilled in the early 1930’s. Riverside County was satisfied when Eastern Municipal Water District (EMWD) was formed in the early 1950’s and MWD agreed to give EMWD the seepage from the tunnel, and EMWD agreed to keep that seepage water within Riverside County. However, as part of the EMWD annexation, MWD required the Soboba case to be resolved by the local stakeholders. In 1994, Soboba, the U.S. Department of Interior, and U.S. Department of Justice started their water rights claim and noted that the stakeholders have over pumped the groundwater basins and the groundwater basins should be managed as a condition of the set tlement. After that, EMWD and Lake Hemet Municipal Water District (LHMWD) reached out to the cities of Hemet and San Jacinto, as well as local private water producers to develop a mechanism for the groundwater management. 1 Any tenant who wishes to submit a written protest at the public hearing shall submit written proof with such protest of their responsibility for payment of water service fees. PACKET PAGE: 138 AGENDA ITEM 4.1 City of San Jacinto Water Adjudication Surcharge Fee Study 5 In early 2000, the water distribution allocations were determined and the cities of Hemet and San Jacinto, EMWD and LHMWD agreed to work together to resolve the groundwater management issues. The document “Principles of Water Management” was developed as a guide within the Basin. In 2007, the “Hemet / San Jacinto Groundwater Area Water Management Plan”2 was finalized, which serves as the basis for the Watermaster’s work. In addition, in 2007, the Settlement Act passed Congress which codified the terms of the settlement between the U.S. Government and the Soboba Band of Luiseno Indians. A key component of the groundwater basin management was the construction of a series of recharge ponds located along Ramona Expressway and the San Jacinto River, and the importation of water from MWD for recharging and balancing the basins. Permits were required from the Department of Fish and Wildlife f or the construction of the recharge ponds. Permits were issued in April 2012, and construction of the ponds was completed in July 2012. Imported water from MWD was initially received while the ponds were under construction in June of 2012 as part of the demonstration phase, in which EMWD tested the feasibility of recharge. The Stipulated Judgment was signed in April of 2013, and the Watermaster started its meetings in the same month As part of the settlement and resulting groundwater management plan for the Hemet/San Jacinto Groundwater Management Area (the “Groundwater Management Area”), the City was mandated to acquire supplemental water to protect the Basin from further overdraft and ensure that the City has a continued reliable source of water for its customers. The supplemental water will be recharged into the Groundwater Management Area and will be available to the Basin as a long-term water supply source. Water sources for recharge may include either State Water Project or Colorado River Water, depending on water management throughout the state. OPERATIONS The City of San Jacinto Municipal Water Department services 29.6% of the total population of the jurisdiction, with the remaining residents being served by Eastern Municipal Water District and Lake Hemet Municipal Water District. The City estimates that the total size of the City’s system will be approximately 6,000 service connections, serving a population base of 23,000 customers at eventual build -out3. The City is both a producer of water as well as a distributor. The City operates four wells, two treatment facilities and three service connections to EMWD as well as a storage system of three reservoirs with a capacity of 3.5 million gallons. The distribution system consists of 125 miles of piping to distribute the water to the approximately 4,000 connections or about 15,200 residents within the service area. The City hist orically relies on its own pumping system to provide approximately 100% of its water supply from the Basin, and only purchases water from EMWD during emergencies. The Municipal Water Department consists of seven field employees under the supervision of a Water Utilities Superintendent. In addition, three staff members provide customer service and billing support within the Finance Department. The annual revenue for the Water Utility in Fiscal Year 2013 -2014 is projected to be $3,426,000 with operating expenditures of $2,718,228.4 The following table shows the number of customers served by the City of San Jacinto Municipal Water Department from September 2010 through December 2013. 2 Hemet / San Jacinto Groundwater Management Area – Water Management Plan, RIME Water Resources & Information Management Engineering, Inc., November 7, 2007. 3 City of San Jacinto 2010, Urban Water Management Plan, page 2-2. 4 City of San Jacinto, FY2013-2014 Budget. PACKET PAGE: 139 AGENDA ITEM 4.1 City of San Jacinto Water Adjudication Surcharge Fee Study 6 In December 2013, there were 3,446 residential customers receiving service from the City, 255 commercial customers, 229 multi-residential customers and additional customers such as Landscape and Parks, Industrial, Schools and Mobile Home Parks. The total number of customers was 4,072. While residential customers make up 84.6% of the Water Department’s total customer base, residential consumption only accounts for approximately 5 0% of the total water usage within the city. The following chart shows the water usage by Account Class from September 2010 through December 2013. This chart provides an overview on the water usage by segment, and illustrates that while the large number of customers are residential in nature, they are not the largest users of water within the City of San Jacinto: PACKET PAGE: 140 AGENDA ITEM 4.1 City of San Jacinto Water Adjudication Surcharge Fee Study 7 This difference in water use is further illustrated by the following chart which shows the average consumption per account. While the large majority of customers served by the City of San Jacinto are residential in nature, the residential customer individually are not the primary consumers on average of water within the system. The following chart shows the water use by average account from September 2010 through December 2013 for each billing segment: As can be shown from the above chart, the largest average uses by accounts are by Schools, Mobile Home Parks and Landscape / Parks. In addition, this graph shows the seasonal fluctuation between the winter and summer periods. This indicates that the largest water consumption may be due to landscape watering during the hot summer months. This also indicates that significant water conservation may be available through more efficient landscape watering. The following chart summarizes the water consumption by year for the City of San Jacinto from 2011 through 2013: PACKET PAGE: 141 AGENDA ITEM 4.1 City of San Jacinto Water Adjudication Surcharge Fee Study 8 CURRENT WATER RATES The City’s current water service fees are comprised of three components ─ a Basic Monthly Charge, a water Consumption Charge, and an Energy Surcharge. The Basic Monthly Charge is a fixed monthly charge established on the basis of the size of the meter serving a property and is calculated to recover a portion of the City’s fixed costs, such as the costs of billing and collections, customer service, meter reading, and meter maintenance, meter related capital and infrastructure costs, and personnel costs. The rates for the Consumption Charge are calculated on the basis of the cost of providing water, including a portion of the City’s fixed costs, managing the City’s water resources, and deterring water waste and encouraging water use efficiency. For properties with meters of five-eighths of an inch and up to two inches in diameter, the rate consists of two tiers which will impose higher rates per unit of water as the level of consumption increases. For propert ies with water meters greater than two inches in diameter, the rate is based on a dollar amount per unit of water. (One unit of water is equal to one hundred cubic feet or 748 gallons.) The Energy Surcharge is a fixed monthly charge imposed on each meter and is designed to recover the City’s energy costs incurred in pumping and delivering water. The City also imposes a monthly private Fire Service Charge on certain properties requesting a “fire service meter.” The fixed rates for the monthly Fire Service Charge are calculated to recover the cost of providing water to such properties for private fire service protection. No changes are being proposed to the existing rates for these components of the City’s water service fees. Overall, the City of San Jacinto, Water Utility Customers have enjoyed the lowest water rates within the Hemet / San Jacinto Groundwater Basin. The last water rate adjustment occurred in 2009. The following table shows the current water rates for the City of San Jacinto: PACKET PAGE: 142 AGENDA ITEM 4.1 City of San Jacinto Water Adjudication Surcharge Fee Study 9 Current Rates for Water Service Fees Current Basic Monthly Charge Current Consumption Charge Meter Size Rate $/Month Monthly Water Use in Units Rate $/Unit 5/8” $15.36 First 0-15 Units: $1.53/Unit; Next 16+ Units: $2.12/Unit 3/4” $15.36 First 0-15 Units: $1.53/Unit; Next 16+ Units: $2.12/Unit 1” $24.04 First 0-20 Units: $1.53/Unit; Next 21+ Units: $2.12/Unit 1.5” $46.16 First 0-20 Units: $1.53/Unit; Next 21+ Units: $2.12/Unit 2” $69.25 First 0-20 Units: $1.53/Unit; Next 21+ Units: $2.12/Unit 3” $74.08 $1.64/Unit 4” $126.98 $1.64/Unit 6” $230.85 $1.64/Unit 8” $334.75 $1.64/Unit Current Monthly Energy Surcharge Rate $/Meter/Month Current Monthly Private Fire Service Charge Rate $2.00 $15.36 In comparison, the following table shows the typical bill for a single family residential customer using approximately 14.22 billing units or 10,636.56 gallons in a one -month period. For analysis purposes, the 14.22 billing units is the average number of billing units per month for the typical San Jacinto residential customer in 2013. SERVICE CONSUMPTION TOTAL COST Eastern Municipal Water District (Note 1) $10.97 $64.67 $75.64 City of Hemet $22.79 $35.19 $57.98 Lake Hemet Municipal Water District $15.63 $31.23 $46.86 City of San Jacinto – Existing $15.36 $23.32 $38.68 NOTE 1: EMWD uses a water rate which includes a daily water rate, an indoor water rate for usage, based on 60 gallons per day per occupant, and exterior irrigation rates based on estimated square footage of irrigated landscaping. In order to establish an equivalent comparison, this analysis assumed four people per dwelling based on the average number of occupants per residential unit within the City of San Jacinto as reported by the Department of Finance, and a 7800 square foot residential lot with approximately 3,000 square feet of irrigated landscaping, in order to calculate an equivalent average customer. EFFECT OF THE WATER ADJUDICATION SETTLEMENT In April 2013, the U.S. District Court entered a Stipulated Judgment in the matter of the Soboba Band of Luiseno Indians v. Metropolitan Water Districts of Southern Californ ia (United States District Court Case No. 00 -04208 GAF (MANx)), regarding a groundwater management plan for the Basin. As a result of this judgment, the City of San Jacinto, as well as the City of Hemet, the Lake Hemet Municipal Water District and Eastern Municipal Water District have incurred costs associated with implementation of the Stipulated Judgment. The following was the percentage share that each agency bears relating to the cost of the settlement: City of Hemet 19.6% City of San Jacinto 12.5% EMWD 33.7% LHMWD 34.2% The Stipulated Judgment requires the City of San Jacinto to undertake the following activities: 1. The annual purchase and recharge of up to 937.5 acre feet of water to be recharged into the Groundwater Management Area; 2. Financing the facilities necessary to recharge the supplemental water into the Groundwater Management Area; PACKET PAGE: 143 AGENDA ITEM 4.1 City of San Jacinto Water Adjudication Surcharge Fee Study 10 3. The adjudicated water rights agreements within the Groundwater Management Area; 4. The preparation of various monitoring studies and reports as requir ed for the groundwater management plan; and 5. Various one-time costs incurred by the City’s Water Department during adjudication of the Basin and mandated by the court. The following table indicates the City of San Jacinto’s actual costs associated with the Stipulated Judgment from Fiscal Year 2008-2009 through Fiscal Year 2012-2013: FY08-09 FY09-10 FY10-11 FY11-12 FY12-13 TOTAL COST Recharge Water $938,193.00 $ 938,193.00 Settlement Cost $875,000.00 $ 875,000.00 Financing $470,748.23 $122,537.50 $ 593,285.73 Ground Water Master Plan $340,124.00 $ 340,124.00 Watershed Monitoring Program $11,500.00 $23,000.00 $9,941.36 $11,500.00 $11,500.00 $ 67,441.36 Miscellaneous one time costs/studies, $14,902.29 $25,611.25 $24,071.68 $24,814.97 $34,417.10 $ 123,817.29 TOTAL $26,402.29 $48,611.25 $374,137.04 $1,382,063.20 $1,106,647.60 $2,937,861.38 These costs were paid out of the reserve balance within the Water Utility Enterprise Fund. In addition to the above past expenditures related to the Stipulated Judgment, the following estimated costs have been projected for the current fiscal year: FY 2013-2014 COST Recharge Water $583,788.60 Administration $83,900.00 Financing $122,537.50 Watershed Monitoring Program / Facilitation Services Water Plan $13,500.00 Miscellaneous on-going costs. $20,000.00 TOTAL $823,726.10 The total expenditures for the Stipulated Judgment total $3,761,587.48 through the end of Fiscal Year 2014. In addition to these costs, the City is projecting that on -going annual costs associated with implementing the stipulated Judgment would continue into the future, and would be projected to increase at approximately 4% to 5% per year, based on the purchase of recharge waters. PACKET PAGE: 144 AGENDA ITEM 4.1 City of San Jacinto Water Adjudication Surcharge Fee Study 11 FY 2014-15 FY 2015-16 FY 2016-17 Recharge Water (5% annual Increase.) $537,500.00 $564,300.00 $592,600.00 Administration (5% Annual Increase.) $88,000.00 $92,500.00 $97,100.00 Financing $217,900.00 $217,900.00 $217,900.00 Watershed Monitoring Program / Facilitation Services Water Plan $13,500.00 $13,500.00 $13,500.00 Water Producer Settlement and Offset $20,000.00 $20,000.00 $20,000.00 TOTAL $876,900.00 $908,200.00 $941,100.00 The following table provides the Water Department Fund reserve fund balance. This table shows the actual fund balance in blue as a result of the Stipulated Judgment and the red shows the fund balance had the City not been subject to the Stipulated Judgment. Based on the projected costs associated with meeting the Stipulated Judgment, if the City does not take the action to adopt the proposed Water Adjudication Surcharge, it is projected that the Reserve Fund balance would be fully depleted by the end of Fiscal Year 2014 -15, and that subsequent years would develop a growing operational deficit. This deficit would continue to grow each year as a result of the Stipulated Judgment, and is projected to reach $14,107,500 by FY28-29. State law and best management practices for a Water Utility indicate that a reserve fund should be maintained in order to address unexpected operational, regulatory and statutory requirements. As such, the City may be required to offset this deficit by fund transfers from the General Fund or other sources. Use of the General Fund may result in corresponding reductions in other services provided by the City. PACKET PAGE: 145 AGENDA ITEM 4.1 City of San Jacinto Water Adjudication Surcharge Fee Study 12 In order to avoid operational deficits, depletion of reserves, an inability to address infrastructure and water quality improvements, and to continue to provide a safe and reliable water supply, the City is proposing to adopt a new supplemental water supply surcharge (the “Water Adjudication Surcharge”) to pay for the purchase and related costs of the mandated water. If approved, the Water Adjudication Surcharge would be an additional component of the City’s water rate structure. The Water Adjudication Surcharge is determined on the basis of the amount of units of water served to a property and is calculated to pay for the City’s supplemental water supply costs described above. Together, the four components of the City’s water service fees are structured to recover the entire cost of providing water service and to proportionately allocate those costs among the City’s water customers. The City is also proposing to authorize annual inflationary adjustments to the Water Adjudication Surcharge to recover increases in the costs associated with the supplemental water. The annual inflationary adjustm ents may be imposed for a five-year period beginning May 1, 2015, and each May 1 thereafter through and including May 1, 2019, by an amount not to exceed 5% annually. Provided, however, in no event will an annual inflationary adjustment to the Water Adjudication Surcharge exceed the City’s cost of providing water service. The current and proposed rates for the City’s water service fees are set forth in the table below. Current and Proposed Rates for Water Service Fees Current Basic Monthly Charge Current Consumption Charge Meter Size Rate $/Month Monthly Water Use in Units Rate $/Unit 5/8” $15.36 First 0-15 Units: $1.53/Unit; Next 16+ Units: $2.12/Unit 3/4” $15.36 First 0-15 Units: $1.53/Unit; Next 16+ Units: $2.12/Unit 1” $24.04 First 0-20 Units: $1.53/Unit; Next 21+ Units: $2.12/Unit 1.5” $46.16 First 0-20 Units: $1.53/Unit; Next 21+ Units: $2.12/Unit 2” $69.25 First 0-20 Units: $1.53/Unit; Next 21+ Units: $2.12/Unit 3” $74.08 $1.64/Unit 4” $126.98 $1.64/Unit 6” $230.85 $1.64/Unit 8” $334.75 $1.64/Unit Current Monthly Energy Surcharge Rate $/Meter/Month Proposed Supplemental Water Surcharge Rate $/Unit Effective May 1, 2014 $2.00 $1.0703/Unit Current Monthly Private Fire Service Charge Rate $15.36 METHODOLOGY FOR CALCULATING THE PROPOSED RATE The City of San Jacinto initially reviewed two approaches for developing the proposed Water Adjudication Surcharge. The first approach considered applying both a per meter charge as well as a consumption based rate while the second approached considered applying a consumption based rate. After initial review, it was determined that the more equitable approach was to use the consumption based rate as this provide a more equitable recovery basis. The City also considered whether to recover the costs of the expenditure of the $3.7 million in reserve funds over a fixed period of time over both of these alternatives. On January 7, 2014, the City Council directed staff to proceed with the rate approach which would recover both the previ ous $3.7 million as well as ensure that the projected future costs would also be recovered. In order to establish a basis for calculating the actual rates, staff elected to use calendar year 2012 as a basis of water usage and customer base in order to eva luate a full year of services, since a review of historical usage trends indicated similar water consumption uses and patterns between various customer groups. At the time of PACKET PAGE: 146 AGENDA ITEM 4.1 City of San Jacinto Water Adjudication Surcharge Fee Study 13 calculation, the 2013 period was not completed, and would have required a 10 -month analysis as opposed to a full year. An estimate of expenses was prepared by the Finance Department to project out the on -going operating costs of the Stipulated Judgment as well as the cost of recovering the $3.7 million in expenditures which had result ed during the FY2008-09 through FY2013-14 periods. An amortization schedule was developed in which the $3.7 million was projected to be recovered over a 15-year amortization period at a 2.0% interest rate. The 2.0% interest rate is the expected interest income that the City may have been able to receive had the reserve funds been invested in a pooled municipal investment pool. The 2.0% interest was also similar to current financing vehicles. This amortization resulted in a $292,747.32 annual payment for the recovery of funds previously expended. The following table shows the projected components over the next five fiscal year periods: FY 2014-15 FY 2015-16 FY2016-17 FY2017-18 FY2018-19 Recharge costs $876,947.22 $908,225.41 $941,067.50 $975,551.71 $1,011,760.12 Fund Recovery $292,747.32 $292,747.32 $292,747.32 $292,747.32 $292,747.32 TOTAL $1,169,694.54 $1,200,972.73 $1,233,814.82 $1,268,299.03 $1,304,507.44 Using the estimated cost for FY 2014-15 of $1,169,694.54 and the total water usage (in billing units) from 2012 of 1,208,431.90, the City determined that the proposed recovery cost per billing unit of the Stipulated Judgment is $0.96795 per billing unit. The following two table shows these initial calculations: PACKET PAGE: 147 AGENDA ITEM 4.1 City of San Jacinto Water Adjudication Surcharge Fee Study 14 It is generally recognized in the water industry that the demand for water is somewhat elastic, in that water consumption is price sensitive. As water rates tend to go higher, consumption tend s to be reduced through water conservation measures and consumer sensitivity. In order to address this phenomenon and to ensure that the proposed Water Adjudicated Settlement rate would recover the actual projected costs, staff undertook an elasticity analysis. Based on information regarding a water rate study conducted for EMWD in the 2003 -08 periods, a 1% increase in the flat rate would result in a 0.69% decrease over a three year period. Based on this information, staff determined that at least a 9% p er year decrease in consumption would result from the proposed Water Adjudication Surcharge. The following table shows summarizes the elasticity analysis performed: This table indicated that the initial surcharge amount would result in a reduction in demand by approximately 105,501 billing units annually, and a revenue shortfall of $102,066.60 per year. A second cycle elasticity calculation to address the shortfall, indicated that demand would be reduced to 115,593 billing units by raising the rate to $1.0606 per billing unit, and the revenue shortfall would be reduced to $10,649.48 per year. A third cycle elasticity calculation which raised the billing rate to $1.0703 per billing unit indicated that total demand would be reduced to 116,661 billing units, but revenues would again equal the cost of the Stipulated Settlement. The typical residential customer used a monthly average of 14.22 billing units or 10,636.56 gallons from January to December 2013 at an average consumption cost of $23.32 per month (14.22 billing units times $1.64 per billing unit). The proposed Water Adjudication Surcharge would result in an additional cost of $15.22 per month. The total cost for the average residential customer for monthly water service, including the Basic Monthly Charge of $15.36 would be as follows: CURRENT PROPOSED BASIC MONTHLY CHARGE $15.36 $15.36 CONSUMPTION AT AVERAGE 14.22.22 BILLING UNITS PER MONTH $23.32 $23.32 WATER ADJUDICATION SURCHARGE $0.00 $15.22 TOTAL $38.68 $53.90 The following table provides a comparison of what the monthly cost would be for the average San Jacinto residential customer that uses 14.22 billing units (10,636.56 gallons) per month, if they were located in one of the other adjacent water agencies. This allows a comparison of actual usage between these agencies in order to evaluate the net effect of the proposed Water Adjudication Surcharge. SERVICE CONSUMPTION TOTAL COST Eastern Municipal Water District $10.97 $64.67 $75.64 City of Hemet $22.79 $35.19 $57.98 City of San Jacinto - Proposed $15.36 $38.54 $53.90 Lake Hemet Municipal Water District $15.625 $31.23 $46.86 City of San Jacinto – Existing $15.36 $23.32 $38.68 All customers may be able to mitigate the effect of the proposed Water Adjudication Surcharge by undertaking Water Conservation measures, especially reducing the excessive irrigation run -off and overwatering of landscaping. The City will be providing additional water conservation programs and assistance to Seniors and PACKET PAGE: 148 AGENDA ITEM 4.1 City of San Jacinto Water Adjudication Surcharge Fee Study 15 Low Income residents to further mitigate the effect of the Water Rate Surcharge. The City has projected that the effect of the Water Adjudication Surcharge may result in up to a 10% reductio n in water demand, which will assist the City in meeting the voluntary statewide water reduction goal of 20% as a result of the on -going drought. PACKET PAGE: 149 AGENDA ITEM 4.1 PACKET PAGE: 151AGENDA ITEM 4.1 PACKET PAGE: 152AGENDA ITEM 4.1 PACKET PAGE: 153AGENDA ITEM 4.1 March 18, 2014 TO: The Honorable Mayor and Members of the City Council FROM: Charlie DeHart, Fire Chief SUBJECT: Review of Draft San Jacinto Citizens Corp Policy and Procedures Manual (CERT) RECOMMENDATION: Discuss ATTACHMENTS Draft San Jacinto CERT Policy and Procedures Manual PACKET PAGE: 155 AGENDA ITEM 5.1 SAN JACINTO CITIZENS CORP POLICY AND PROCEDURES MANUAL PACKET PAGE: 157 AGENDA ITEM 5.1 San Jacinto Citizen Corps Policy and Procedures Manual Revised January 6th 2013 Document1 2 San Jacinto Citizen Corps Together We Keep San Jacinto Safe TABLE OF CONTENTS 1.0 Introduction ............................................................................................................... 4 1.1 History ................................................................................................................... 4 1.2 Community Coordination ....................................................................................... 5 1.3 Purpose ................................................................................................................. 5 1.4 SJCC Activities .......................................................................................................5 1.5 Mission Statement ................................................................................................. 6 1.6 Motto...................................................................................................................... 6 2.0 Organization .............................................................................................................. 6 2.1 SJCC Advisory Board ............................................................................................ 6 2.1.1 Vacancy .............................................................................................................. 6 2.1.2 Meetings ............................................................................................................. 6 2.1.3 Responsibilities ................................................................................................... 6 2.2 SJCC Organization Positions................................................................................. 7 2.2.1 SJCC Chairperson .......................................................................................... 7 2.2.2 SJCC Program Administrator ........................................................................... 7 2.2.3 SJCC Program Coordinators............................................................................ 8 2.2.3.1 Volunteer Coordinator............................................................................... 8 2.2.3.2 CERT Coordinator .................................................................................... 8 2.2.3.3 Public Affairs Coordinator ......................................................................... 8 2.2.3.4 Administrative Coordinator ....................................................................... 8 2.2.3.5 Neighborhood Watch Coordinator ............................................................ 9 3.0 SJCC Membership .................................................................................................... 9 3.1 Membership Responsibilities ................................................................................. 9 3.2 Requirements ........................................................................................................ 9 3.3 Commitment .......................................................................................................... 9 3.4 SJCC Membership Procedures ............................................................................. 9 3.4.1 SJCC Membership Application....................................................................... 10 3.4.1.1 At-Will Acknowledgement ........................................................................ 10 3.4.1.2 Live Scan (Background Check) ............................................................... 10 3.4.1.3 Oath of Allegiance .................................................................................. 10 3.5 SJCC Code of Ethics ........................................................................................... 10 3.6 Discipline ............................................................................................................. 11 3.7 Personal and Employment Information ................................................................ 11 3.7.1 Change of Contact Information ..................................................................... 11 3.7.2 Privacy .......................................................................................................... 11 3.7.3 Resignation ................................................................................................... 11 3.8 Training................................................................................................................ 11 3.8.1 Minimum Training Requirements .................................................................. 11 3.8.2 Suggested Additional Training ...................................................................... 11 3.8.3 Training and/or Review ................................................................................. 11 3.8.4 SJCC Vehicle Operation ............................................................................... 12 3.8.5 Membership Activity Documentation ............................................................. 12 3.8.6 Training Resources On-Line ......................................................................... 12 PACKET PAGE: 158 AGENDA ITEM 5.1 San Jacinto Citizen Corps Policy and Procedures Manual Revised January 6th 2013 Document1 3 San Jacinto Citizen Corps Together We Keep San Jacinto Safe 4.0 SJCC Budget ............................................................................................................ 12 4.1 Oversight ............................................................................................................. 12 4.2 Responsibility....................................................................................................... 12 4.3 Expenditure Approval .......................................................................................... 13 5.0 TCC Equipment....................................................................................................... 13 5.1 Responsibility....................................................................................................... 13 5.2 Distribution of Equipment..................................................................................... 13 5.3 Inventory .............................................................................................................. 13 5.4 Damage/Loss of Equipment ................................................................................ 13 6.0 Media Relations....................................................................................................... 13 6.1 Media Background ............................................................................................... 13 6.2 Media Protocol..................................................................................................... 14 6.3 Public Information Officer (PIO) ........................................................................... 14 7.0 Operational Instructions .......................................................................................... 14 8.0 Distribution of the TCC Policy and Procedures Manual........................................... 14 Appendices ................................................................................................................... 15 Appendix 1 – San Jacinto Citizen Corps Organizational Chart ..................................... 15 SJCC Policy and Procedures Manual Revision History................................................... 16 PACKET PAGE: 159 AGENDA ITEM 5.1 San Jacinto Citizen Corps Policy and Procedures Manual Revised January 6th 2013 Document1 4 San Jacinto Citizen Corps Together We Keep San Jacinto Safe 1.0 Introduction 1.1 History September 11, 2001 was a dark day in history for America. In the aftermath, President George W. Bush encouraged all citizens to get involved and be prepared to help themselves in the event of any type of emergency. In 2009, it was the vision of San Jacinto City Council Members in forming San Jacinto new Citizen Corps program. The San Jacinto Citizen Corps (SJCC) was one of the earliest programs formed in the nation under the U.S. Citizen Corps guidelines. The SJCC is an official organization of the City of San Jacinto and also falls under the auspices of the Department of Homeland Security. The Citizen Corps program was created to bring together volunteer citizen programs that deal with safety issues and to be the eyes and ears of the City during a disaster. San Jacinto combined its Neighborhood Watch (NW) program with its newly formed Community Emergency Response Team (CERT) organization to become SJCC. SJCC receives oversight by an advisory board representing City and local organizations. In collaboration with the American Red Cross, our members can participate in Red Cross activities and shelter operations in San Jacinto. SJCC also supports a shelter operation. “The San Jacinto Citizen Corps program coordinates the effort of private citizens, neighborhood leaders, public safety agencies, and city officials to enhance emergency and disaster preparedness. It has trained representatives from each neighborhood in the city on emergency notification methods, damage assessment, and special needs of community residents. It has also trained citizens in first aid, crime prevention, and neighborhood safety. “The program is designed to meet one of the critical homeland security needs: citizen self-sufficiency and self-reliance. In the immediate 72 hours following a disaster, emergency management agencies are often overwhelmed and unable to deal with all the needs of the effected communities. This program trains private citizens to provide basic emergency care for their own neighborhoods in the critical time immediately following a disaster. PACKET PAGE: 160 AGENDA ITEM 5.1 San Jacinto Citizen Corps Policy and Procedures Manual Revised January 6th 2013 Document1 5 San Jacinto Citizen Corps Together We Keep San Jacinto Safe 1.2 Community Coordination A goal of public safety agencies is to provide a high level of service and safety during an emergency or disaster. Due to staffing and resource limitations and unanticipated demands, these agencies occasionally are not able to respond to every situation. Public safety agencies must plan for the unexpected by preparing community members to provide for the care and safety of fellow citizens. These agencies have a responsibility to the community to work as efficiently and effectively as possible. The “eyes and ears” communications of the SJCC is critical to helping focus our safety resources where they are needed most. A partnership between public service agencies and citizens will establish the resources necessary for providing an acceptable level of service during an emergency. The SJCC is one such partnership. The SJCC is comprised of volunteers concerned with the well-being of their families, neighborhoods, and community. There are options for citizen involvement in SJCC and each has its own level of commitment (see Section 3.0 for details). 1.3 Purpose SJCC focuses on education, preparedness, and training for the community in the event of an emergency or disaster. SJCC supports local law enforcement, fire, emergency medical services, and community public health efforts by taking: Personal responsibility: Developing a household preparedness plan and disaster supply kits, observing home health and safety practices, implementing disaster mitigation measures, and participating in crime prevention and reporting Training: Taking classes in emergency preparedness, response capabilities, First Aid, CPR, fire suppression, and search and rescue procedures Volunteer service: Engaging individuals in volunteer activities that support first responders, disaster relief groups, and community safety organizations 1.4 SJCC Activities SJCC activities may include but are not limited to the following: Educate residents about disaster preparedness measures Implement public education and outreach efforts provide training to improve citizen preparedness, prevention and response capabilities. Promote the importance of drills in the home, workplace, and school Coordinate citizen participation in community disaster response activities Coordinate volunteer opportunities that support local efforts in m it igat i on , preparedness, response, and recovery. PACKET PAGE: 161 AGENDA ITEM 5.1 San Jacinto Citizen Corps Policy and Procedures Manual Revised January 6th 2013 Document1 6 San Jacinto Citizen Corps Together We Keep San Jacinto Safe 1.5 Mission Statement The mission of the SJCC is to harness the power of every individual through education, training, and volunteer service to make San Jacinto safer, stronger, and better prepared to respond to the threats of terrorism, crime, public health issues and disasters of all kinds. 1.6 Motto “The San Jacinto Citizen Corps…Together We Keep San Jacinto Safe.” 2.0 Organization The organizational structure of SJCC is shown at Appendix 1. The SJCC Advisory Board provides the vision and guidance for the SJCC. SJCC is a volunteer organization and therefore volunteers fill almost all of the leadership positions. 2.1 SJCC Advisory Board The SJCC Advisory Board will consist of one representative from: San Jacinto Fire Department (CAL FIRE) o Scribe (non-voting) o Riverside County Fire Department Office of Emergency Services (OES) (non-voting) San Jacinto Police Department (RSO) City of San Jacinto San Jacinto Unified School District American Red Cross Chamber of Commerce Local Public Utility Local Private Business SJCC Member 2.1.1 Vacancy As SJCC Advisory Board members become unavailable to serve on the board, new members will be recommended for service by respective agency and ratified by a majority vote of all SJCC Advisory Board members. 2.1.2 Meetings The SJCC Advisory Board will meet monthly or more frequently as needed. These meetings are open to the public. PACKET PAGE: 162 AGENDA ITEM 5.1 San Jacinto Citizen Corps Policy and Procedures Manual Revised January 6th 2013 Document1 7 San Jacinto Citizen Corps Together We Keep San Jacinto Safe 2.1.3 Responsibilities The SJCC Advisory Board responsibilities include the following: Promote and strengthen the Citizen Corps programs at the community level, such a s v o l u n t e e r s i n P o l i c e S e r v i c e P r o g r a m s , C o m m u n i t y E m e r g e n c y Response Teams (CERT), Medical Reserve Corps units, and NW groups Provide opportunities for special skills and interests Develop targeted outreach for the community, including functional needs groups Provide opportunities of training in first aid and emergency preparedness Organize special projects and community events Encourage cooperation and collaboration among community leaders Capture best practices and report accomplishments Create opportunities for all residents to participate Create San Jcinto City Council and Public/Traffic Safety Commission recognition programs Chair sub-committees such as: o Budget/Marketing o Leadership/Membership o Training o Operations 2.2 SJCC Organization Positions Refer to Appendix 1, San Jacinto Citizen Corps Organizational Chart. 2.2.1 SJCC Chairperson The representative from the San Jacinto Fire Department will act as chairperson of the SJCC Advisory Board meetings. The representative from the San Jacinto Fire Department will hold the rank of Captain or above. In the chairperson’s absence, a representative authorized by the City Fire Chief will oversee the meeting. If no fire representative is available, the City of San Jacinto or the San Jacinto Police representative shall chair the meeting. Some of the SJCC Chairpersons duties are: Attend membership meetings Assist the Program Administrator in obtaining resources and training personnel for SJCC membership As requested, attend City Council and/or Traffic Safety Commission meetings and report on the progress of SJCC Assist with marketing and developing SJCC Be available to the SJCC leadership for direction and assistance Act as liaison to SJCC during activation CERT Program Manager for City of San Jacinto Track and maintain SJCC budget Handle all disciplinary matters. PACKET PAGE: 163 AGENDA ITEM 5.1 San Jacinto Citizen Corps Policy and Procedures Manual Revised January 6th 2013 Document1 8 San Jacinto Citizen Corps Together We Keep San Jacinto Safe 2.2.2 SJCC Program Administrator The SJCC Program Administrator is the lead volunteer. Some of his/her duties include: Work directly with the Fire Department representative to the SJCC Advisory Board Assist in recruiting SJCC members Under direction from the SJCC Advisory Board, work with other SJCC members regarding donations Meet regularly with Program Coordinators Maintain competence with all SJCC communications systems Assist with promoting the SJCC through public presentations Attend all required training Chair membership meetings 2.2.3 SJCC Program Coordinators 2.2.3.1 Volunteer Coordinator Recruit new members and coordinate orientation and mentoring Identify Special Events in San Jacinto in which to participate o Schedule SJCC members to participate Work with Public Affairs Coordinator to recruit residents and businesses to join SJC Support the City’s effort with Donations Management during emergencies with SJCC members Identify information for recruitment packets and develop packets as needed for special events Keep a list of member’s knowledge, skills, and abilities Initiate first contact with new members 2.2.3.2 CERT Coordinator Assist City Fire Department CERT Coordinator Assist with CERT Training and CERT Refresher Training Coordinate SJCC Monthly Training www.cityofsanjacinto.org Inventory, coordinate, and maintain equipment and supplies o CERT trailers o SJCC vehicles o SJCC radio equipment o CERT storage containers o CERT trailers PACKET PAGE: 164 AGENDA ITEM 5.1 San Jacinto Citizen Corps Policy and Procedures Manual Revised January 6th 2013 Document1 9 San Jacinto Citizen Corps Together We Keep San Jacinto Safe o SJCC vehicles o SJCC radio equipment o CERT storage containers 2.2.3.3 Public Affairs Coordinator Act as external communications liaison to SJCC membe rs and San Jacinto residents Maintain and update SJCC Web page Assist with various other publications to promote SJCC Coordinate public education Initiate first contact from interest inquiries with prospective members 2.2.3.4 Administrative Coordinator Maintain SJCC member records and database Issue ID cards Provide lists such as Red Cross shelter trained members, CERT trained members, and Reverse 911 Communicator lists to the City and SJCC Program Coordinators Obtain sign-in sheets from all training sessions and include training information on SJCC database Track member participation hours for annual awards ceremony 2.2.3.5 Neighborhood Watch Coordinator Liaison to NW members Represent the SJCC at NW orientation meetings Attend other NW meetings as requested 3.0 SJCC Membership A resident can be a part of NW only to be the “eyes and ears” of his/her local community without being a part of SJCC. That resident can also sign up to be a member of SJCC to participate in further training, but not have to participate in any activation during an emergency. If a resident would like to be more “hands on” he/she can sign up for SJCC membership and receive additional training to be a Disaster Service Worker (DSW) or be CERT qualified and assist in an event through the activation of SJCC. 3.1 Membership Responsibilities SJCC is a volunteer organization comprised of dedicated citizens with a desire to: Promote and provide training in crime prevention and Neighborhood Watch Assist with damage assessment of buildings and/or homes Assist with community needs in a time of emergency or disaster PACKET PAGE: 165 AGENDA ITEM 5.1 San Jacinto Citizen Corps Policy and Procedures Manual Revised January 6th 2013 Document1 10 San Jacinto Citizen Corps Together We Keep San Jacinto Safe Render aid or call for assistance for victims of an emergency or disaster Promote and provide training in CERT Coordinate with professional first responders during an emergency or disaster 3.2 Requirements Members of SJCC must either live or work within the jurisdictional boundaries of the sphere of the City of San Jacinto’s influence. Because SJCC is sponsored by the City of San Jacinto, members will only operate within the city limits and the sphere of the City of San Jacinto’s influence. Note: CERT members and trained Red Cross Shelter Management members can operate anywhere when requested by the City of San Jacinto or Riverside County Office of Emergency Service. SJCC members who are not CERT or Red Cross Shelter Management trained will only operate within the City limits and the sphere of the City of San Jacinto’s influence. 3.3 Commitment Members must be willing to commit to one hour per month to the SJCC. This can be accomplished by: Attending a monthly membership meeting Attending a monthly training meeting Participating in readiness training such as First Aid or CPR/Automated External Defibrillator (AED) Meeting with his/her family or neighbors to discuss disaster readiness 3.4 SJCC Membership Procedures 3.4.1 TCC Membership Application Each volunteer is required to complete an application (San Jacinto web link) to join SJCC. All potential SJCC members must have a membership application on file to initiate the membership process. This is the only requirement for SJCC/NW members. 3.4.1.1 At-Will Acknowledgement All SJCC/DSW volunteers serve “at-will” and have no vested property rights. A volunteer may be terminated / released at any time without cause or right of appeal. All SJCC volunteers are required to read and sign the At-Will Acknowledgement prior to joining SJCC (San Jacinto web link) 3.4.1.2 Live Scan (Background Check) All SJCC/DSW members are required to have a Live Scan background check.1 The California Department of Justice will complete the background check process. The city will receive updates if a member’s status changes. The City reserves the right to deny applications based on Live Scan results. PACKET PAGE: 166 AGENDA ITEM 5.1 San Jacinto Citizen Corps Policy and Procedures Manual Revised January 6th 2013 Document1 11 San Jacinto Citizen Corps Together We Keep San Jacinto Safe 3.4.1.3 Oath of Allegiance All SJCC/DSW volunteers are required to receive and sign the Oath of Allegiance1, 3.5 SJCC Code of Ethics SJCC members shall: Have the highest standard of professional conduct and highest ideals of honor and integrity Not seek favors, achieve personal gain, or misuse SJCC materials and/or equipment Be responsible for performing their assigned duties as prescribed, unless excused by the SJCC Advisory Board Be r e s p o n s i b l e f o r m a i n t a i n i n g t h e i n t e g r i t y , c o n f i d e n c e a n d s e c u r i t y o f information Be responsible for maintaining a standard of conduct that does not discredit SJCC Obey all laws and ordinances of the United States, State of California, County of Riverside, and City of San Jacinto Maintain SJCC functions as Drug Free/Tobacco free. Not perform their assigned duties while under the influence of alcohol or any controlled substance Not circulate subscription papers, sell tickets or collect money for any purpose without the permission of the SJCC Advisory Board Not solicit or accept donations on behalf of the SJCC (refer all donation requests to the SJCC Chair) Be respectful, courteous, and professional while performing assigned duties Report to the Program Administrator if they become the subject or focus of a law enforcement investigation (this does not include traffic citation) A SJCC member shall neither own, nor be employed by, a business that would discredit the City of San Jacinto or SJCC 1 This element is required for SJCC/DSW. A SJCC member shall neither be a member nor associate with any member of any criminal organization PACKET PAGE: 167 AGENDA ITEM 5.1 San Jacinto Citizen Corps Policy and Procedures Manual Revised January 6th 2013 Document1 12 San Jacinto Citizen Corps Together We Keep San Jacinto Safe 3.6 Discipline It is expected that all SJCC members will conform to the SJCC Code of Ethics. Disciplinary actions are confidential and will not be discussed with other members. Disciplinary actions are the responsibility of the SJCC Advisory Board. Failure to comply with the SJCC Code of Ethics will result in fair and impartial disciplinary action. 3.7 Personal and Employment Information 3.7.1 Change of Contact Information A SJCC member will notify the Volunteer Coordinator in writing within 72 hours of any change in business/residential address, telephone number or emergency contact information. E-mail notification is acceptable. 3.7.2 Privacy The personal information provided by each SJCC member is for contact purposes and official SJCC business only and will not be used for financial gain or solicitation for reasons other than SJCC matters. Your right to privacy is our primary concern. 3.7.3 Resignation A SJCC member who wishes to resign from SJCC shall submit a letter of resignation to the SJCC Volunteer Coordinator via e-mail or in writing with an effective date of resignation. The resigning member shall return all issued equipment, supplies and identification card prior to the last day of service. 3.8 Training 3.8.1 Minimum Training Requirements Each SJCC member must complete the following training in order to receive a SJCC/DSW ID Card: IS-100a Introduction to Incident Command System, (ICS) IS-700a National Incident Management System (NIMS), an Introduction 3.8.2 Suggested Additional Training The following training is also suggested as a minimum level of training: First Aid, AED, and CPR CERT. PACKET PAGE: 168 AGENDA ITEM 5.1 San Jacinto Citizen Corps Policy and Procedures Manual Revised January 6th 2013 Document1 13 San Jacinto Citizen Corps Together We Keep San Jacinto Safe 3.8.3 Training and/or Review SJCC members are also encouraged to attend the monthly refresher training meetings on the third Thursday of each month. Some of the topics covered at these meeting are: ICS Review Cone & Barricade Placements Flood Monitoring and Control Medical Triage Crowd Control SJCC Radio Communications Shelter Operations Hazardous Materials First Aid, CPR, and AED Review Fire Prevention Trailer Search and Rescue (missing persons, mountain rescue, etc.) Blood borne Pathogens Radiation Protection Training 3.8.4 SJCC Vehicle Operation SJCC members must complete an in-house drivers training program and sign a DMV “Authorization for Release of Drivers Record Information form (http://www.dmv.ca.gov/forms/epn/inf1101.pdf) in order to be eligible to drive or tow SJCC vehicles. Members are not allowed to tow SJCC trailers with their personal vehicles without prior approval of the SJCC Chairperson. DMV record “Pull Notices” will be processed by the City of San Jacinto Human Resources Department. 3.8.5 Membership Activity Documentation Members shall document and submit their participation in San Jacinto CC activities to the administrative Coordinator on a monthly basis. Signing in at a monthly membership or training meeting requires no additional documentation. 3.8.6 Training Resources On-Line The FEMA Independent Study Program can be found at: http://training.fema.gov/IS/ Riverside County on-line disaster management training for IS-100a and IS-700a can be found at: http://oes.rvcfire.org/Login.do. Click on “SEMS Online” and then complete registration. A certificate of completion will be available to print when the individual has passed the final exam. PACKET PAGE: 169 AGENDA ITEM 5.1 San Jacinto Citizen Corps Policy and Procedures Manual Revised January 6th 2013 Document1 14 San Jacinto Citizen Corps Together We Keep San Jacinto Safe 4.0 SJCC Budget 4.1 Oversight The San Jacinto Fire Department and City of San Jacinto are responsible for tracking and maintaining the SJCC budget. Funding for the SJCC may be derived from different sources, such as: City of San Jacinto San Jacinto Police Department San Jacinto Fire Department Federal or State Grant Funding Donations 4.2 Responsibility The SJCC Chairperson is responsible for receiving and reconciling these funds into a budget and for preparing a monthly report to show all SJCC expenditures and balances. This report will be made available to the members of the SJCC Advisory Board and all interested parties. The SJCC Chairperson, with the assistance of the City Finance Department and San Jacinto City Fire Finance, is responsible for payment of outstanding SJCC invoices. 4.3 Expenditure Approval SJCC Advisory Board members will approve all expenditures by a majority vote. When a proposed expenditure involves monies derived from the San Jacinto Fire Department budget, the Fire Department representative to the SJCC Advisory Board has the power to veto the expenditure, with cause. This also applies to the representatives from the San Jacinto Police Department and the City of San Jacinto if their respective budgets are affected. 5.0SJCCEquipment When TCC members are issued equipment during an event (disaster or planned), they shall: Be familiar with use of equipment or request refresher training Inspect and sign for equipment Properly care for and maintain equipment Return and sign-in all non-consumables at demobilization 5.1 Responsibility The SJCC Chair, or his designee, will oversee the inventory and maintenance of all SJCC equipment. Before receiving SJCC equipment, a member must sign a receipt agreeing to return the equipment upon departure from the organization. PACKET PAGE: 170 AGENDA ITEM 5.1 San Jacinto Citizen Corps Policy and Procedures Manual Revised January 6th 2013 Document1 15 San Jacinto Citizen Corps Together We Keep San Jacinto Safe 5.2 Distribution of Equipment SJCC Advisory Board members, the Program Administrator and Program Coordinators may be issued hand held radios and/or other necessary equipment. Members will not give or loan SJCC equipment to anyone unless authorized by the SJCC Chair or his designee. 5.3 Inventory The CERT Coordinator will conduct a quarterly inventory and report to the Program Administrator. The quarterly inventory will be provided at the next SJCC Advisory Board meeting. SJCC members shall present issued (signed-for) equipment for inventory upon request. 5.4 Damage/Loss of Equipment If there is damage to or loss of equipment, it must be reported without delay to the CERT Coordinator. The CERT Coordinator will determine if further investigation is required. Intentional misuse or neglect of equipment may be grounds for disciplinary action. 6.0 Media Relations 6.1 Media Background Emergency and disaster situations, by their very nature, draw interest from members of the media. Members of the media cannot be denied access to disaster scenes per California Penal Code Section 409.5. They will be excluded from crime scenes for the purpose of preserving the investigation. A Public Information Officer (PIO) is necessary to relay consistent and accurate information to the media. 6.2 Media Protocol The purpose of this Media Protocol is to establish the lines of communication between SJCC members and the Media to ensure correct and accurate information is received by the public through the Media. This section establishes SJCC policy governing media communications including advisories, press releases, statements, interviews, news conferences, and other related media contacts. Interviews, phone calls or related media contact from broadcast media (TV, radio, newspaper or internet) to SJCC members must always be referred immediately to the Public Information Officer (see below). 6.3 Public Information Officer (PIO) When at the scene of an event (disaster or planned) SJCC volunteers will refer the media to the PIO designated by the City of San Jacinto. PACKET PAGE: 171 AGENDA ITEM 5.1 San Jacinto Citizen Corps Policy and Procedures Manual Revised January 6th 2013 Document1 16 San Jacinto Citizen Corps Together We Keep San Jacinto Safe 7.0 Operational Instructions SJCC volunteers may be activated to support the City of San Jacinto during an event (disaster or planned). SJCC members shall not self-deploy. Planned events may include: Training, NW meetings, safety fairs, or City-sponsored events, which require limited SJCC participation. Large-scale activation for disasters would require greater participation from SJCC for a longer duration. Detailed instructions on SJCC operations will be discussed in the SJCC Field Operations Guide (FOG - http://www.citizencorps.gov/cert/cert-fog.shtm). 8.0 Distribution of the SJCC Policy and Procedures Manual All new volunteers will receive this Policy and Procedures Manual upon joining the SJCC. This manual is provided to assist and guide members in performing their official SJCC duties. All members shall read and understand the contents of this manual. SJCC volunteers shall understand and follow the instructions in this manual. By doing so, they become a part of the overall public safety effort. PACKET PAGE: 172 AGENDA ITEM 5.1 Revised January 6th 2013 Document1 Advisory Board San Jacinto Citizen Corps Appendices Appendix 1 –San Jacinto citize San Jacinto Organization San Jacinto Together We Keep 15 Board Policy and Procedures Manual citizen corps Organizational chart San Jacinto Citizen Corps Organization Chart City Manager San Jacinto City Battalion Chief Fire Captain advisory Board Chair SJCC Program Administrator CERT Coordinator San Jacinto Citizen Corps Keep San Jacinto Safe Program trator Volunteer Coordinator Pubil Affairs Coordinator PACKET PAGE: 173 AGENDA ITEM 5.1 Revised January 6th 2013 Document1 16 San Jacinto Citizen Corps Together We Keep San Jacinto Safe San Jacinto Citizen Corps Policy and Procedures Manual SJCC Policy and Procedures Manual Revision History Revision Date Section Revised / Change 2013 The original document was written in 2013 and implemented in 2013. This document is on file at the SJCC Office. 2013 The first revision of the Policy Manual was necessary due to a change of the organization command Staff. PACKET PAGE: 174 AGENDA ITEM 5.1 March 18, 2014 TO: The Honorable Mayor and Members of the City Council FROM: David Clayton, Management Analyst SUBJECT: Acceptance of Indian Gaming Funds -- Fiscal Year 2013/14 RECOMMENDATION: Staff Recommends that the City Council by motion: 1) Accept the Riverside County Indian Gaming Local Community Benefit Committee grant funds in the amount of $302,000.59; and 2) Direct the City Manager to sign the Indian Gaming Agreements between the City of San Jacinto and the Riverside County Indian Gaming Local Community Benefit Committee. DISCUSSION Since 2004, the City of San Jacinto has accepted $3,232,137.85 from the Riverside County Indian Gaming Local Community Benefit Committee (CBC). The grants are used to mitigate the impact on the community from tribal gaming facilities and have been utilized to fund the following items in San Jacinto: road improvements, fire and police station construction improvements as well as additional public safety staffing and equipment. On March 8, 2013 the City of San Jacinto submitted an application requesting a total grant of $302,000, of which $264,923 was requested from the 60% Nexus fund and $37,077 from the 20% non-Nexus fund. The funding was requested to offset costs associated with 1) Fire Department staffing, training and equipment costs in the amount of $172,000, 2) Pavement rehabilitation and structural maintenance to the Lake Park Bridge in the amount of $100,000; and 3) A Police Department traffic program near the Casino in the amount of $30,000. The grant was considered by the Riverside County Indian Gaming Local Community Benefit Committee. On May 6, 2013 grant awards were announced, with the City of San Jacinto receiving a grant award in the amount of $302,000.59 for Fiscal Year 2013/14. This amount continues to fund the Firefighter-Paramedic position totaling $150,000.00; a Paramedic Assessment update training totaling $17,000.00 and advanced life support supplies valued at $5,000 for a combined total of $172,000.00. The Lake Park Drive Pavement and Bridge Rehabilitation Project received a total of $102,401.07 and the Police Department received $27,599.52 for the traffic program. PACKET PAGE: 175 AGENDA ITEM 5.2 The $302,000.59 check was issued June 18, 2013 and the funds have been maintained in an interest bearing account. The attached agreements accepting the grant funds were received on March 3, 2014. In order to allocate the funds to the designated budget item, a Council action is needed accepting the grant fund allocation and directing the City Manager to sign the agreements which will be returned to Riverside County for final execution. ALTERNATIVES 1) Accept the Riverside County Indian Gaming Local Community Benefit Committee funds. 2) Do not accept the Indian Gaming grant funds and return the funds to the Riverside County Indian Gaming Local Community Benefit Committee for re-distribution. FISCAL IMPACT The acceptance of the Indian Gaming funds will increase the funds available in the Indian Gaming account (Fund 68) and permit the transfer of the funds to the appropriate receiving accounts. ATTACHMENTS ● Funding Agreements between the City of San Jacinto and the Riverside County Indian Gaming Local Community Benefit Committee. 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