Loading...
HomeMy WebLinkAboutAgenda - Agenda Packets - Regular Meeting 11/18/2014 AGENDA JOINT REGULAR MEETING OF THE SAN JACINTO CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE CITY OF SAN JACINTO REDEVELOPMENT AGENCY November 18, 2014, 6:30 p.m. 625 South Pico Avenue San Jacinto Community Center, San Jacinto, CA 92583 1. ORGANIZATION 1.1 Call to Order 1.2 Roll Call 1.3 Invocation 1.4 Pledge of Allegiance 1.5 Special Presentations 1.6 Late Items 2. PUBLIC COMMENTS Now is the time for the public to address the Council on any subject within the jurisdiction of the City Council not listed on the agenda. A limitation of three (3) minutes shall be set for each person desiring to address the City Council. 3. JOINT CONSENT CALENDARS (SECTIONS 3A AND 3B) The matters listed under Consent Calendars are considered routine and will be enacted by one motion by City Council Members in the form listed. There will be no separate discussion on these items prior to the motion unless members of the City Council, staff or the public requests a specified item be removed and/or discussed. If an item is pulled, it will be heard after the balance of the Consent Calendar has been voted on. 3A CONSENT CALENDAR - CITY COUNCIL 3A.1 Continuance of the Proclamation of the Local State of Emergency due to the Severe Winter Storms that began on April 29, 2014 / Approve / City Clerk 3A.2 Waiver of Full Reading of Ordinance(s), and Reading by Title Only / Approve / City Clerk, City Attorney 3A.3 Warren Road Rehabilitation Project - Adopt the Plans & Specifications City Council Agenda November 18, 2014 Page 2 of 3 and Authorize Bid Advertisement / Approve / City Engineer 3A.4 Minutes of November 4, 2014 - Special Meeting / Approve / City Clerk 3A.5 Warrants and Disbursements - October 2014 / Approve / Finance Director 3B CONSENT CALENDAR - SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF SAN JACINTO 4. PUBLIC HEARING 5. STAFF REPORTS At the end of the scheduled City Department items, anyone wishing to discuss a consent calendar item should come forward upon invitation of the Mayor; state their name, address, and the consent calendar item number pulled. Speakers should limit comments to three (3) minutes. 5.1 Street Sweeping Parking Enforcement Program / Approve / Public Works Director, City Manager 5.2 Ordinance 14-12 / Recovery of Emergency Medical Services Response Costs for Emergency Medical Services Response Rendered by Firefighters, Paramedics, and Other Emergency Responders / Approve / City Manager 5.3 Issuance of Request for Proposal for Towing Services Options / Approve / Assistant City Manager 5.4 Request Direction for Use of Community Development Block Grant Funds for Program Years 2015/16 and 2016/17 / Discuss and Provide Possible Direction / Development Director 6. MAYOR/COUNCIL MEMBER REPORTS/DISCUSSIONS 7. CLOSED SESSION 7A CLOSED SESSION - CITY COUNCIL 7B CLOSED SESSION - SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF SAN JACINTO 8. ADJOURNMENT City Council Agenda November 18, 2014 Page 3 of 3 If you challenge any action of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council (c/o the City Clerk) at, or prior to, the public hearing. CHALLENGE TO LAND USE DECISIONS: Any person seeking to challenge a decision regarding land use made by the City Council as a result of a proceeding in which by law a hearing is required to be given, shall be required to commence that action 90 days following the date on which the decision of the City Council becomes final as provided in Code of Civil Procedure Section 1094.6. Please refer to Code of Civil Procedure Section 1094.6 to determine how to calculate when a decision becomes final. It is the intention of the City of San Jacinto to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact City Hall at (951) 537-6358, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. Any writing related to an agenda item for an open session of a regular meeting of the City Council that is distributed less than 72 hours prior to the meeting will be made available for public inspection at the City Clerk's office, located at 595 South San Jacinto Avenue, San Jacinto, California, and at the regular meeting location - City of San Jacinto Community Center, 625 South Pico Avenue, San Jacinto, California - at the time the writing is distributed to a majority of the City Council DOCUMENTS RELATED TO OPEN SESSION AGENDAS (SB 343) -- Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the public counter located in the Administration Building of City Hall, 595 S San Jacinto Avenue, San Jacinto, CA 92583 I, Richard Miller, City Clerk of the City of San Jacinto, do hereby certify that I caused to be posted the foregoing agenda this 13th Day of November, 2014, as required by law. Richard Miller, City Clerk November 18, 2014 TO: The Honorable Mayor and Members of the City Council FROM: Rick Miller, City Clerk SUBJECT: Continuance of the Proclamation of the Local State of Emergency due to the Severe Winter Storms that began on April 29, 2014 RECOMMENDATION: Staff recommends that the City Council, by motion, approve to the continuance of the Proclamation of the Local State of Emergency due to the Severe Wind Storms that began on April 29, 2014. DISCUSSION: On April 30, 2014 the Director of Emergency Services/City Manager proclaimed the existence of a local emergency resulting from the severe and damaging winter storms that began on or about 8:00 a.m. on April 29, 2014. Government Code section 8630 requires the City Council to ratify any local emergency proclaimed by a local official such as the Director of Emergency Services/City Manager within seven days. Thereafter, the City Council shall at least once every 30 review the need for continuing the local emergency. ALTERNATIVES: 1) Consent to the continuance of the Proclamation of the Local State of Emergency (Staff Recommendation). 2) Do Not Consent to the continuance. FISCAL IMPACT: The City’s ability to obtain or continue to receive federal, state or regional disaster/emergency relief funding may be impacted if the City Council does not Consent to continue the proclamation of the local state of emergency. Substantial budgetary impacts are apparent for recovery efforts to include substantial employee overtime salaries; purchases of materials, supplies and equipment; use of private contractors/force labor; and other repairs to city right-of-way facilities (Preliminary estimates range from thirty to eighty thousand dollars). Budgetary assistance and reimbursement is available from Federal Emergency Management Agency (F.E.M.A.) PACKET PAGE: 1 AGENDA ITEM 3A.1 for related costs for limited recovery efforts to critical infrastructure including: electrical, power, telecommunications, water supply, public safety, and transportation. ATTACHMENTS: · Copy of Resolution Number 3506 PACKET PAGE: 2 AGENDA ITEM 3A.1 PACKET PAGE: 3AGENDA ITEM 3A.1 PACKET PAGE: 4AGENDA ITEM 3A.1 November 18, 2014 TO: The Honorable Mayor and Members of the City Council FROM: Rick Miller, City Clerk Jeff Ballinger, City Attorney SUBJECT: Waiver of Full Reading of Ordinance(s), and Reading by Title Only RECOMMENDATION: Staff recommends that the City Council, by motion, waive the full reading of any and all ordinances on this meeting’s agenda, and authorize their reading by title only. BACKGROUND: Government Code Section 36934 requires that all ordinances shall be read in full either at the time of their introduction or their passage. However, Government Code Section 36934 allows the waiver of this requirement by regular motion adopted by majority vote if the title of the ordinance is read. This waiver can be accomplished at the time of each ordinance action, or as a standing waiver, accomplished as a consent calendar motion. In order to stream-line the process for the passage of ordinances, the City Attorney and staff propose the second option, which is the waiver of any and all ordinances on this agenda. ALTERNATIVES: Approval: Approve the addition of the attached language to all future agendas of the City Council, thus waiving the full reading of all future ordinances. Denial: Do not approve the agenda language and, instead, before the passage of any ordinance and after the reading of its title, make a motion that must be adopted by majority vote that allows a waiver of the full reading. FISCAL IMPACT: None PACKET PAGE: 5 AGENDA ITEM 3A.2 November 18, 2014 TO: The Honorable Mayor and Members of the City Council FROM: Habib Motlagh, City Engineer SUBJECT: Warren Road Rehabilitation Project – Adopt the Plans & Specifications and Authorize Bid Advertisement RECOMMENDATION: Staff recommends that the City Council, by motion, adopt the plans and specifications for the Warren Road Rehabilitation Project and direct the City Clerk to publicly advertise for bids. DISCUSSION: The rehabilitation of Warren Road between Upperline Avenue and Ramona Expressway is included in the 2014/2015 CIP budget, Project Number 12-004. The project includes complete removal and replacement of existing asphalt, striping, and other minor improvements. To facilitate construction of the road and maintain safer construction site, it is recommended that Warren Road be closed for a period of approximately 60 calendar days. During the closure traffic shall be detoured to other roads and adequate signage posted. Access to existing residents and for emergency services shall be provided at all times. The preliminary schedule for this project is as follows: November 24, 2014: Bid authorization, advertisement January 8, 2015: Open bids January 20, 2015: Award February 9, 2015: Start of Construction The City Clerk’s office maintains a copy of plans and specifications. ALTERNATIVES: Approval: Adopt the plans and specifications and direct staff to proceed with advertisement. Denial: Do not approve this item as presented, and provide staff with further direction. PACKET PAGE: 7 AGENDA ITEM 3A.3 FISCAL IMPACT: The available funding for the Warren Road Rehabilitation Project (CIP 12-004) is roughly $1.2 Million per the approved 2014-15 budget with funding source from Measure “A”. Upon opening of bids, staff will review the available budget and make any necessary recommendations for fully funding construction. No budget action is required. ATTACHMENTS: · None PACKET PAGE: 8 AGENDA ITEM 3A.3 November 18, 2014 TO: The Honorable Mayor and Members of the City Council FROM: Rick Miller, City Clerk SUBJECT: Minutes of November 4, 2014 - Special Meeting RECOMMENDATION: Staff recommends that the City Council, by motion, approve the minutes of November 4, 2014 – Special Meeting. ATTACHMENTS · Draft minutes of the November 4, 2014 – Special Meeting. PACKET PAGE: 9 AGENDA ITEM 3A.4 ACTION MINUTES SPECIAL MEETING OF THE SAN JACINTO CITY COUNCIL November 4, 2014, 4:00 p.m. 625 S. Pico Ave San Jacinto Community Center, San Jacinto, CA 92583 1. ORGANIZATION 1.1 Call to Order Mayor Alonso Ledezma called the Special meeting of the San Jacinto City Council to order at 4:00 p.m. 1.2 Roll Call Present: Bartel, Kotyuk, Ruiz, Ledezma Absent: Miller M/S/C (Bartel/Ruiz) moved to approve Council Member Scott Miller’s absence. Motion carried 4/0. Ayes: Bartel, Kotyuk, Ruiz, Ledezma Nays: None Absent: Miller Abstain: None 1.3 Pledge of Allegiance Fire Chief Dave Cabral led the Pledge of Allegiance 1.4 Late items 2. PUBLIC COMMENTS: · Exal Vega · Russ Utz 3. CONSENT CALENDAR 1. Treasurer's Report at September 30, 2014 / Approve / City Treasurer 2. Minutes of October 21, 2014 - Regular meeting / Approve / City Clerk PACKET PAGE: 11 AGENDA ITEM 3A.4 Mayor’s Agenda November 4, 2014 ____________________________________________________________________________________Page 2 of 3 3. Minutes of the October 30, 2014 - Special Meeting / Approve / City Clerk M/S/C (Kotyuk/Ruiz) Moved to approve the consent calendar. Motion carried 4/0. Ayes: Bartel, Kotyuk, Ruiz, Ledezma Nays: None Absent: Miller Abstain: None 4. PUBLIC HEARING 4.1 Public Hearing for the use of Community Development Block Grant Funds for Two Projects for Program Years 2015/16 and 2016/17 Development Director Sharon Paisley presented the Staff Report. Mayor Ledezma opened the Public Hearing at 4:26 p.m. Public Comments · Russ Utz Mayor Ledezma closed the Public Hearing at 4:29 p.m. M/S/C (Kotyuk/Ruiz) moved to approve Item 4.1 as a two year plan if Measure CC passes. If the measure does not pass a request to amend the application with the County would be amended to 1 year. Motion carried 4/0. Ayes: Bartel, Kotyuk, Ruiz, Ledezma Nays: None Absent: Miller Abstain: None 5. STAFF REPORTS None 6. CLOSED SESSION 6.1 CLOSED SESSION - CITY COUNCIL PACKET PAGE: 12 AGENDA ITEM 3A.4 Mayor’s Agenda November 4, 2014 ____________________________________________________________________________________Page 3 of 3 6.2 CLOSED SESSION - SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF SAN JACINTO 7. ADJOURNMENT With no further business Mayor Alonso Ledezma adjourned the Special Meeting of the City Council at 4:46 p.m. City of San Jacinto ______________________ Alonso Ledezma, Mayor ATTEST: ___________________ Richard Miller, City Clerk Approved as read: ________ Approved as amended: ____ PACKET PAGE: 13 AGENDA ITEM 3A.4 November 18, 2014 TO: The Honorable Mayor and Members of the City Council FROM: Thomas Prill, Finance Director SUBJECT: Warrants and Disbursements – October 2014 RECOMMENDATION: Staff recommends that the City Council review and approve Warrants and Disbursements for the period of October 1 through October 31, 2014 in the amount of $ 2,583,708.98. DISCUSSION: The City Council in its oversight role formally reviews disbursements of City funds made by Accounts Payable warrants, bi-weekly payrolls and electronic funds (wire) transfers. The following information is provided for such review and approval: Warrants/Wire Pay Date Amount Accounts Payable: # 110243-110524 Various $ 2,241,114.47 Payroll: Pay Period # 20 # 22054-22069 10/02/2014 $ 108,347.07 Includes Warrants, Direct Deposits, Taxes, Garnishments Payroll: Pay Period # 21 # 22070-22085 10/16/2014 $ 116,688.19 Includes Warrants, Direct Deposits, Taxes, Garnishments Payroll: Pay Period # 22 # 22086-22099 10/30/2014 $ 117,559.25 Includes Warrants, Direct Deposits, Taxes, Garnishments Electronic Funds Various $ 0.00 Total Disbursements – Period of October 1-31, 2014 $ 2,583,708.98 Prepared by: Judy Kelley, Account Clerk II Known Councilmember Conflicts: Check #’s 110246, 110454, 110475. FISCAL IMPACT: Expenditures by warrant, payroll direct deposit and electronic funds (wire) transfers have been appropriated. Attachments: Accounts Payable Warrant Register – October 1-31, 2014 Note: Payroll information is on file in the Finance Department. PACKET PAGE: 15 AGENDA ITEM 3A.5 PACKET PAGE: 17AGENDA ITEM 3A.5 PACKET PAGE: 18AGENDA ITEM 3A.5 PACKET PAGE: 19AGENDA ITEM 3A.5 PACKET PAGE: 20AGENDA ITEM 3A.5 PACKET PAGE: 21AGENDA ITEM 3A.5 PACKET PAGE: 22AGENDA ITEM 3A.5 PACKET PAGE: 23AGENDA ITEM 3A.5 PACKET PAGE: 24AGENDA ITEM 3A.5 PACKET PAGE: 25AGENDA ITEM 3A.5 PACKET PAGE: 26AGENDA ITEM 3A.5 PACKET PAGE: 27AGENDA ITEM 3A.5 PACKET PAGE: 28AGENDA ITEM 3A.5 PACKET PAGE: 29AGENDA ITEM 3A.5 PACKET PAGE: 30AGENDA ITEM 3A.5 PACKET PAGE: 31AGENDA ITEM 3A.5 PACKET PAGE: 32AGENDA ITEM 3A.5 PACKET PAGE: 33AGENDA ITEM 3A.5 PACKET PAGE: 34AGENDA ITEM 3A.5 PACKET PAGE: 35AGENDA ITEM 3A.5 PACKET PAGE: 36AGENDA ITEM 3A.5 PACKET PAGE: 37AGENDA ITEM 3A.5 PACKET PAGE: 38AGENDA ITEM 3A.5 PACKET PAGE: 39AGENDA ITEM 3A.5 PACKET PAGE: 40AGENDA ITEM 3A.5 PACKET PAGE: 41AGENDA ITEM 3A.5 PACKET PAGE: 42AGENDA ITEM 3A.5 PACKET PAGE: 43AGENDA ITEM 3A.5 PACKET PAGE: 44AGENDA ITEM 3A.5 PACKET PAGE: 45AGENDA ITEM 3A.5 PACKET PAGE: 46AGENDA ITEM 3A.5 PACKET PAGE: 47AGENDA ITEM 3A.5 PACKET PAGE: 48AGENDA ITEM 3A.5 PACKET PAGE: 49AGENDA ITEM 3A.5 PACKET PAGE: 50AGENDA ITEM 3A.5 PACKET PAGE: 51AGENDA ITEM 3A.5 PACKET PAGE: 52AGENDA ITEM 3A.5 PACKET PAGE: 53AGENDA ITEM 3A.5 PACKET PAGE: 54AGENDA ITEM 3A.5 November 18, 2014 TO: The Honorable Mayor and Members of the City Council FROM: Lynn Merrill, Public Works Special Projects Consultant Mike Emberton, Assistant City Manager SUBJECT: Street Sweeping Parking Enforcement Program RECOMMENDATION: Staff recommends that the City Council, by motion, authorize staff to proceed with securing formal proposals from potential vendors in order to finalize costs and approaches to establish the Street Sweeping Parking Enforcement Program. Proposals would be solicited informally from appropriate, high quality vendors. Based on response from vendors, submit to Council for consideration at November 18th Council meeting. DISCUSSION: Street sweeping is considered to be a quality of life and an environmental best management practice as related to the National Pollution Discharge Elimination System (NPDES) programs. The process of street sweeping helps the City to remove trash, leaves and fines from the gutter system, thus reducing potential pollutants from affecting downstream watersheds while enhancing the aesthetic appearance of the residential and commercial neighborhoods. However, the effectiveness of the street sweeping program is severely hampered by parked vehicles which prevent the sweepers from reaching the gutter line in order to accomplish an effective and efficient sweeping program. The City is currently subject to implementing various efforts designed to reduce bacteria and nutrients under the Lake Elsinore / Canyon Lake Total Maximum Daily Loading (TMDL) which was adopted by the Regional Water Board, and participates in the Comprehensive Nutrient Reduction Plan (CNRP) that was recently approved by the Regional Board in 2012. Enhanced street sweeping is a key component to compliance with both these water quality requirements. Section 22507.6 of the California Vehicle Code permits local authorities to establish by ordinance or resolution a prohibition or restriction on the parking or standing of vehicles for the purpose of street sweeping. Several cities within Riverside County currently prohibit parking on the day of the street sweeping between the hours of sweeping operations, typically between 7AM and 3PM. These cities include Perris and Riverside. The City of Perris has operated their program for over eight years, and issues approximately 6,400 citations each year. The penalty for a citation is $45.00 if paid within 21 days, and $90.00 if paid after 21 days. Citations that are not paid within 60 days are automatically forwarded to the Department of Motor Vehicles and a lien is PACKET PAGE: 55 AGENDA ITEM 5.1 placed on the vehicle’s registration. This results in approximately 90% recovery rate for enforcement fines for Perris. The City of Riverside in August 2013 conducted an audit of the City’s Public Parking Services Division which included both street sweeping citations and public parking violations. This audit covered fiscal years 2009/10 through 2012/13. During this time, Riverside issued 156,477 street sweeping citations. According to the audit report, the combined street sweeping and parking enforcement programs generate fines of $4.5 million against enforcement expenses of $1,186,400. FISCAL IMPACT: The City has conducted a preliminary estimate of the costs and revenues associated with the establishment of the City’s program, using similar data and information from the City of Perris. San Jacinto proposes to use third party vendors for both the issuance and processing of citations. This is different from the City of Perris’ program in that the City proposes to use an outside parking citation vendor to issue citations versus hiring an additional employee. The City has received an initial estimate of $45.00 per hour for a fully equipped, single person parking enforcement officer in a marked vehicle with appropriate electronic citation issuance and processing equipment. We estimate that the one-time expenses for establishing the program would be $114,300 for installation of approximately 500 signs as required by the Vehicle Code, as well as administrative costs associated with developing the ordinance and establishing the program. We estimate on-going costs of $231,000.00 per year and up to $400,000.00 per year in fines, based on potential issuance of approximately 6,000 violations per year. Actual fine amounts would depend on public compliance with the street sweeping program. ALTERNATIVES: The alternative to enhancing street sweeping would be a voluntary program that focuses on attempting to educate residents via door hangers, or public information messages. Both are considered to be less effective due to the variability and transient nature of on-street parking. ATTACHMENTS: None. PACKET PAGE: 56 AGENDA ITEM 5.1 November 18, 2014 TO: The Honorable Mayor and Members of the City Council FROM: Tim Hults, City Manager SUBJECT: Ordinance 14-12 / Recovery of Emergency Medical Services Response Costs for Emergency Medical Services Response Rendered by Firefighters, Paramedics, and Other Emergency Responders RECOMMENDATION: Staff recommends that the City Council, by motion, waive further reading and introduce Ordinance No. 14-12, establishing a program to recover Emergency Medical Services Response Costs for Emergency Medical Services Response Rendered by Firefighters, Paramedics, and Other Emergency Responders. DISCUSSION: California Health and Safety Code section 13916 allows a fire protection district like the Riverside County Fire Department to recover costs incurred for any service it provides, including emergency medical services response rendered by firefighters, paramedics, and other emergency responders. Because the Riverside County Fire Department contracts with the City to provide emergency medical services response and passes its costs along to the City, the City intends to recover its costs through the Riverside County Fire Department. Emergency medical services are defined as “basic life support services or advanced life support services provided by a firefighter, paramedic, or other emergency responder contracted by the City.” The attached ordinance provides that the Emergency Medical Services Response Fee be set at $350.00 per emergency per patient for the rendition of emergency medical services. The Emergency Medical Services Response Fee may be adjusted periodically by resolution of the City Council to reflect the reasonable costs of providing emergency medical services. The Ordinance provides for the City’s Chief to waive the fee in extraordinary or extenuating circumstances, such as the patient’s inability to pay and the likelihood that such payment would not be collected. In addition, the Chief will be unable to waive any fee where the patient is an off-duty city employee and/or a friend/relative of a City employee. The ordinance also provides for the fee to be appealed. In such cases, the Chief has the discretion with regard to any appeals. PACKET PAGE: 57 AGENDA ITEM 5.2 Finally, a sunset clause is being proposed. The sunset clause is tied to a return of property tax and parcel tax revenues. As provided in the Ordinance, the proposed fee would be reduced by 50% when property and parcel tax revenues return to the same levels as fiscal year 2007/08. The fee would be eliminated completely once property and parcel tax revenues increase to fifteen percent (15%) above the levels of fiscal year 2007/08. FISCAL IMPACT: The City has over 4,000 calls for medical aids annually. While not all would be subject to said fee, many would be. As such, should the collection rate amount to 35%, up to $490,000 could be generated. This amount would be a direct benefit to the General Fund. ATTACHMENTS: Ordinance No. 14-12 PACKET PAGE: 58 AGENDA ITEM 5.2 24438.00000\8891089.2 STATE OF CALIFORNIA ) ORDINANCE NO. 14-12 COUNTY OF RIVERSIDE ) ss CITY OF SAN JACINTO ) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA ESTABLISHING A FEE FOR EMERGENCY MEDICAL SERVICES RESPONSE RENDERED BY FIREFIGHTERS, PARAMEDICS, AND OTHER EMERGENCY RESPONDERS CONTRACTED BY THE CITY OF SAN JACINTO, AND ADOPTING AN EMERGENCY MEDICAL SERVICES RESPONSE COST RECOVERY PROGRAM WHEREAS, the City of San Jacinto contracts with the Riverside County Fire Department to provide first responder and emergency medical services to all emergency 9-1-1 calls; and WHEREAS, as the City has grown, the number of calls for emergency medical services to which the City responds has increased dramatically; and WHEREAS, the City is operating under significant budgetary limitations as a result of California’s ongoing public fiscal crisis; and WHEREAS, the high volume of calls that the City responds to represents a significant drain on the City’s finances and could jeopardize the ability of the City to continue providing first responder and emergency medical services; and WHEREAS, the Riverside County Fire Department, as a contractor that passes its costs along to the City, is authorized to charge a fee for any service it provides pursuant to California Health and Safety Code section 13916; and WHEREAS, the City has determined that recovery of certain costs incurred in responding to calls for emergency medical services is essential for the continued services of a modern and professional public safety and emergency response operation within the City; and WHEREAS, based on a survey of nearby cities that have implemented similar Emergency Medical Services Response Fee programs, the City finds that such An Emergency Medical Services Response Cost Recovery Program would be a valuable resource for the residents and business owners of the City. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN JACINTO DOES HEREBY ORDAIN AS FOLLOWS: PACKET PAGE: 59 AGENDA ITEM 5.2 24438.00000\8891089.2 Section 1. A new Chapter 8.18 – Emergency Medical Services Response is hereby added to the San Jacinto Municipal Code and such new Chapter shall read in its entirety as follows: Sections: 8.18.010 Intent. 8.18.020 Definitions. 8.18.030 Emergency Medical Services Response Fee Applicability. 8.18.040 Emergency Medical Services Response Fee. 8.18.050 Emergency Medical Services Response Fee Waiver. 8.18.060 Emergency Medical Services Response Fee Billing and Collection. 8.18.070 Emergency Medical Services Response Fee Appeals. 8.18.080 Emergency Medical Services Response Fee Sunset Clause. 8.18.010 Intent. This Chapter is intended to allow the City to recover certain costs incurred in responding to calls for emergency medical services and to continue providing professional public safety and emergency response services of the highest caliber. 8.18.020 Definitions. For the purposes of this Chapter, the following words and terms shall be defined as follows: “Advanced life support” shall mean special services designed to provide definitive prehospital emergency medical care, including, but not limited to, cardiopulmonary resuscitation, cardiac monitoring, cardiac defibrillation, advanced airway management, intravenous therapy, administration of specified drugs and other medicinal preparations, and other specified techniques and procedures administered by authorized personnel under the direct supervision of a base hospital as part of a local EMS system at the scene of an emergency, during transport to an acute care hospital, during interfacility transfer, and while in the emergency department of an acute care hospital until responsibility is assumed by the emergency or other medical staff of that hospital, as defined in Section 1797.52 of the California Health & Safety Code. “Basic life support” shall mean emergency first aid and cardiopulmonary resuscitation procedures which, as a minimum, include recognizing respiratory and cardiac arrest and starting the proper application of cardiopulmonary resuscitation to maintain life without invasive techniques until the victim may be transported or until advanced life support is available, as defined in Section 1797.60 of the California Health & Safety Code. PACKET PAGE: 60 AGENDA ITEM 5.2 24438.00000\8891089.2 “City” shall mean the City of San Jacinto, California. “Emergency medical services” shall mean basic life support services or advanced life support services provided by a firefighter, paramedic, or other emergency responder contracted by the City. 8.18.030 Emergency Medical Services Response Fee Applicability. The City shall charge an Emergency Medical Services Response Fee to any person who receives emergency medical services from a firefighter, paramedic, or other emergency responder contracted by the City to provide such services. 8.18.040 Emergency Medical Services Response Fee. The Emergency Medical Services Response Fee originally shall be set at the amount of $350.00 per emergency per patient for the rendition of emergency medical services. The Emergency Medical Services Response Fee may be adjusted periodically by resolution of the City Council to reflect the reasonable costs of providing emergency medical services. 8.18.050 Emergency Medical Services Response Fee Waiver. A. All patients who expire before or during the rendition of emergency medical services, or within transport to a hospital or other medical care facility, shall not be billed an Emergency Medical Services Response Fee. B. Any person who refuses care from a firefighter, paramedic, or other emergency responder contracted by the City to provide such services shall not be billed an Emergency Medical Services Response Fee. C. The chief of the fire department contracted to provide emergency medical services shall have the discretion not to charge an otherwise applicable Emergency Medical Services Response Fee if extenuating circumstances exist. 1. Extenuating circumstances shall be defined as ca ses where all of the following apply: (a) the patient will in all likelihood not submit payment based upon experience, (b) payment would create such an economic hardship as to devastate a patient ’s ability to properly care for himself or herself, and (c) lack of payment will not substantially affect the budget of the City. D. The chief may not waive an otherwise applicable Emergency Medical Services Response Fee by virtue of a patient’s relationship or PACKET PAGE: 61 AGENDA ITEM 5.2 24438.00000\8891089.2 friendship with any City employee, or by virtue of a patient’s employment by the City, if the service received occurs while the City employee is off duty or not working. E. The chief shall create a written record for each instance in which an Emergency Medical Services Response Fee waiver is granted, documenting the circumstances involved and the reason for the Emergency Medical Services Response Fee waiver. Each such waiver record shall be maintained by the fire department contracted to provide emergency medical services for a period of at least five (5) years. 8.18.060 Emergency Medical Services Response Fee Billing and Collection. A. The City reserves the right to contract for the billing and collection services necessary to administer the Emergency Medical Services Response Fee. B. The City, or a third-party biller contracted by the City, will generate a bill for each patient who has incurred an Emergency Medical Services Response Fee, except for any patient for whom an Emergency Medical Services Response Fee waiver has been granted pursuant to Section 8.18.050 herein. C. Bills are due upon receipt by the patient. D. Bills which remain unpaid thirty (30) days following receipt by the patient shall bear interest at a reasonable rate of interest. E. Bills which remain unpaid ninety (90) days following receipt by the patient may be referred to a collection agency. 8.18.070 Emergency Medical Services Response Fee Appeals. A. In cases where an Emergency Medical Services Response Fee is in dispute, the chief of the fire department contracted to provide emergency medical services shall have discretion to determine the applicability of the Emergency Medical Services Response Fee based upon evidence presented to him or her. B. All decisions of the chief shall be made in writing with one copy to the patient who filed the appeal and one copy to the City Manager or his or her designee. Written decisions are to remain within an active file of the City for a period of at least five (5) years. 8.18.080 Emergency Medical Services Response Fee Sunset Clause. PACKET PAGE: 62 AGENDA ITEM 5.2 24438.00000\8891089.2 A. Once property tax and parcel tax revenues increase to predetermined levels, the Emergency Medical Services Response Fee shall expire. 1. Once property tax and parcel tax revenues return to the same levels as fiscal year 2007/08, the cost associated with the Emergency Medical Services Response Fee will be reduced by fifty percent (50%). 2. Once property tax and parcel tax revenues increase to fifteen percent (15%) above the levels of fiscal year 2007/08, the Emergency Medical Services Response Fee shall expire completely. B. The automatic triggers for the reduction or elimination of the Emergency Medical Services Response Fee shall occur at the close of the fiscal years when revenue reaches such predetermined levels. C. On a regular basis, City staff shall provide a status report to the City Council on property tax and parcel tax revenue levels. Section 2. CEQA. This Ordinance is not a project within the meaning of Section 15378 of the State of California Environmental Quality Act (“CEQA”) Guidelines, because it has no potential for resulting in physical change in the environment, directly or indirectly. The City Council further finds, under Title 14 of the California Code of Regulations, Section 15061(b)(3), that this Ordinance is nonetheless exempt from the requirements of CEQA in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. The City Council, therefore, directs that a Notice of Exemption be filed with the County Clerk of the County of Riverside in accordance with CEQA Guidelines. Section 3. Severability. Should any provision, section, paragraph, sentence, or word of this Chapter be determined or declared invalid, ineffective, or unconstitutional by a court of competent jurisdiction or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences, or words of this chapter shall remain in full force and effect. Section 4. Effective Date. This Ordinance shall take effect and be in full force thirty (30) days following its second reading and adoption. Section 5. Publication. The City Clerk shall certify to the adoption of this Ordinance. Not later than fifteen (15) days following the passage of this Ordinance, the Ordinance, or a summary thereof, along with the names of the City Council members voting for and against the Ordinance, shall be published in a newspaper of general circulation in the City of San Jacinto. PACKET PAGE: 63 AGENDA ITEM 5.2 24438.00000\8891089.2 PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of San Jacinto on the ____ day of ______________, 2014 by the following vote: Ayes: Nays: Absent: Abstain: City of San Jacinto ___________________________ Alonso Ledezma, Mayor ATTEST: __________________________ Richard Miller, City Clerk APPROVED AS TO FORM: BEST BEST & KRIEGER LLP __________________________ Jeffrey S. Ballinger, City Attorney PACKET PAGE: 64 AGENDA ITEM 5.2 November 18, 2014 TO: The Honorable Mayor and Members of the City Council FROM: Mike Emberton, Assistant City Manager SUBJECT: Issuance of Request for Proposal for Towing Services Options RECOMMENDATION: Staff recommends that the City Council authorize staff to prepare a Request for Proposal for consideration of establishing a towing franchise program. BACKGROUND: Towing services within a city are required for several reasons, including removal of disabled vehicles after traffic accidents or law enforcement actions, removal of non-registered vehicles from city streets as required by the vehicle code, and removal of vehicles which are in violation of various sections of the vehicle code including illegal parking or abandoned vehicle abatement, and as part of code enforcement activities on private property when the property owners have failed to comply with legally issued nuisance abatements. Towing services can be provided through either a rotational pool in which qualified towing vendors are allowed to tow vehicles during fixed time periods per California Highway Patrol standards, through open competition, or through a franchise program. Tow companies tow the vehicle to an impound yard and are ultimately claimed by the vehicle owner or responsible party after payment of various fees and impound charges. DISCUSSION: Staff is proposing to develop and issue a Request for Proposal for the purposes of exploring the various options for obtaining towing services throughout the city. The intent of the proposal is to identify the qualified vendors who would be interested in providing tow services, and which approaches provide the best value to the City. Components of the RFP would include response times, insurance requirements, proximity to the city, customer services to the vehicle owners for retrieving impounded vehicles, and potential revenues and costs associated. Vendors would be evaluated on both their proposals and their cost estimates, and the City would reserve the right to negotiate with one or more vendors, based on the direction of the Council. Staff would recommend that the Council establish a special ad-hoc subcommittee to act as the evaluation team for the RFP in conjunction with assigned staff. PACKET PAGE: 65 AGENDA ITEM 5.3 ALTERNATIVES: 1. Take no action and retain the existing towing system. 2. Provide alternative direction to staff. FISCAL IMPACT: Based on the results of the RFP process and the various approaches that may be proposed by the vendors, staff estimates that the process may result in a positive revenue source for the City. However, it is not possible to determine the actual costs and revenues at this time. PACKET PAGE: 66 AGENDA ITEM 5.3 November 18, 2014 TO: The Honorable Mayor and Members of the City Council FROM: Sharon Paisley, Development Director SUBJECT: Request Direction for Use of Community Development Block Grant Funds for Program Years 2015/16 and 2016/17 RECOMMENDATION: Staff recommends that the City Council: 1. a) By motion, allocate matching funds in the amount of $200,000 in Measure A funds for two program years (2015/16 and 2016/17) for pavement rehabilitation; and b) By motion, allocate matching funds in the amount of $334,000 in General Fund dollars for two program years (2015/16 and 2016/17) for targeted code enforcement; or 2. a) By motion, allocate matching funds in the amount of $100,000 in Measure A funds for one program year (2015/16) for pavement rehabilitation; and b) By motion, allocate matching funds in the amount of $167,000 in General Fund dollars for one program year (2015/16) for targeted code enforcement; or 3. a) By motion, allocate matching funds in the amount of $100,000 in Measure A funds for two program years (2015/16 and 2016/17) for pavement rehabilitation. DISCUSSION: On November 4, 2014, a public hearing was held wherein the City Council directed staff to submit a Community Development Block Grant (CDBG) application to the Riverside County Economic Development Agency for Program Years 2015-16 and 2016-17. Said application would reflect a request of $400,000 allocation of CDBG funds ($200,000 per program year) as follows: Pavement Rehabilitation Costs $ 400,000 Less: CDBG Allocation (50%) (200,000) Matching Funds / Measure A $ 200,000 PACKET PAGE: 67 AGENDA ITEM 5.4 Targeted Code Enforcement Costs (Two Years) $ 750,000 Less: CDBG Allocation (50%) (200,000) Matching Funds / General Fund $ 550,000 Staff was further directed to bring back a City Council item early next calendar year, should Measure CC fail, seeking authorization to amend the CDBG application to a one- year allocation in order to lessen the General Fund matching fund requirement. Measure CC failed. Consequently, layoffs ensued resulting in a $108,000 annual reduction in Code Enforcement salaries and benefits. Therefore, the code enforcement budget has been reduced from $750,000 for two years ($375,000/year) to $534,000 for two years ($267,000/year). During the public hearing, it was not clearly conveyed that the General Fund money earmarked for the match has already been budgeted for and will be spent on code enforcement. Therefore, the additional $200,000 would be a benefit to the General Fund, not an additional burden. Moreover, a lower CDBG allocation would result in a smaller pavement rehabilitation project as well as a reduction in cost efficiencies. The CDBG application is due to the Riverside County Economic Development Agency on November 21, 2014. Rather than waiting until after the first of the year to submit an amended application, staff is seeking direction now for the program year timeframe and matching funds for pavement rehabilitation and code enforcement. Following are the proposed CDBG and matching fund scenarios: Two-Year / $400,000 Allocation / Program Years 2015-16 and 2016-17 Pavement Rehabilitation Costs: $400,000 Less: CDBG Allocation (50%) (200,000) Matching Funds / Measure A $200,000 Targeted Code Enforcement Costs $534,000 Less: CDBG Allocation (50%) (200,000) Matching Funds / General Fund $334,000 One-Year / $200,000 Allocation / Program Year 2015-16 Pavement Rehabilitation Cost $200,000 Less: CDBG Allocation (50%) (100,000) Matching Funds / Measure A $100,000 PACKET PAGE: 68 AGENDA ITEM 5.4 Targeted Code Enforcement Costs $267,000 Less: CDBG Allocation (50%) (100,000) Matching Funds / General Fund $167,000 Two-Year / $400,000 Allocation / Program Year 2015-16 and 2016/17 Pavement Rehabilitation Cost $500,000 Less: CDBG Allocation (100%) (400,000) Matching Funds / Measure A $100,000 ALTERNATIVES: 1) Authorize City staff to submit a CDBG application for Program Years 2015-16 and 2016-17 splitting the CDBG funds 50/50 with the corresponding matching funds identified above. 2) Authorize City staff to submit a CDBG application for Program Year 2015-16 splitting the CDBG funds 50/50 with the corresponding matching funds identified above, which will result in a smaller pavement rehabilitation project. 3) Authorize City staff to submit a CDBG application for Program Years 2015-16 and 2016-17 utilizing 100% CDBG funds with the corresponding matching funds identified above. 4) Provide further direction. FISCAL IMPACT: The amount of funds that would be available through the CDBG program for a two-year application is estimated at $200,000 for each of the next two years for a total of $400,000. Whereas, the amount of funds that would be available through the CDBG program for a one-year application is $200,000. The amount may be adjusted upward or downward by HUD depending upon funding availability and other circumstances. Although there will be no fiscal impact to the City until an allocation is made by HUD/EDA, the required matching funds must be determined. Further, the allocation of General Fund for Code Enforcement is performed on an annual basis with the normal budgeting process. The amount allocated at this time is merely an estimate. Finally, provided the City’s application is approved, funds will be available for use on July 1, 2015. PACKET PAGE: 69 AGENDA ITEM 5.4 ATTACHMENTS: · CDBG Eligible Census Tract/Block Group Exhibit · Pavement Rehabilitation Location Exhibit PACKET PAGE: 70 AGENDA ITEM 5.4 ECOMMONWEALTHAVE W 7TH ST RAMONA BLVDR AMONA EXPY Tract 043510BlkGrp 1 Tract 043510BlkGrp 2 Tract 043600BlkGrp 2 Tract 042721BlkGrp 2 Tract 043508BlkGrp 2 Tract 043600BlkGrp 4 Tract 043600BlkGrp 3 Tract 043507BlkGrp 2 Tract 043508BlkGrp 1 Tract 043506BlkGrp 1 Tract 043509BlkGrp 2 Tract 043511BlkGrp 1 Tract 043504BlkGrp 2 Tract 043600BlkGrp 1 Tract 043507BlkGrp 3 Tract 043508BlkGrp 3 Tract 043509BlkGrp 1 Tract 043511BlkGrp 2 MIDWAY ST W MENLO AVE HEMET STHEWITT STCORI DRS WARREN RDW COMMONWEALTH AVE DEANZADRS KIRBY STSCOVELL AVE MERIDIAN STGIRARD ST NN STATE STSSANDERSONAVEOLMSTED ST W 9T H S T IDYLLWILD DRE 7TH ST RAMONA EXPY S A GECRE S T DR S STATE STVILLINES AVECAWSTON AVEE ESPLANADE AVE S O B O B A RD S HA D YLNWSUNS WE PTDR SANJACINTOAVECOTTONWOOD AVE SORKSBILL DR M O UNTAIN AVENPALMAVESHAVER ST GARRETT WAYWESTERNVILLAGEDRMILLIE DRROANOKE ST SAVORY LNGOLD STALNE DR S Y KE S D R MOUTO NDRREINH A R TST E 1ST ST W ESPLANADE AVE POLZIN WAY QUANDT RANCH RD SERENA DR LA PAZ AVE CASERO S DRPEACEFULLN PEAC OCK DR TAFT AVE BIRDIELNHARBOR STNOGA AVEEVANS STTIGER LNARTESIAN AVE E MAIN ST E 5TH ST VIS T A RIO DR WATEKA ST CO LB Y ST CYP R ES S D R SESTUDILLOAVESSANJACINTOAVESPICOAVEE 3RD ST 1ST ST E MENLO AVE OLD M O UNTAIN AV E P O T R E R O STRECORD RD AGAPEAVE S E AT T L E STARIARDW ESPLANADE AVE ECHO RD NLYONAVESANREMOAVELAKEPARKDRYOUNG STODELL AVESCOTT ST N KIRBY STRAMONA E X P YNSANDERSONAVE PARKAVEALABASTERAVEJUANITA STSSANTAFEAVEPINE AVEN ALESSANDRO AVEMERIDIAN S TARROYOVIEJODRN WARREN RDCURRYDRSTATESTSANJO SEDR BRISBANESTJ U LIANAVER IVERSTONECTSUSSEXRDEAGLE RDSWEETCL OVERLOOPALDERAVE IVYCRESTDRLYON AVEWARRENRDSLYONAVECAWSTON AVESOB OBAVIEWDRSa n J a c i nt o Ri v e r ReflectionLake The information shown on this map was compiled from the Riverside County TLMA/GIS and theCity of San Jacinto GIS. The land base and facility information on this map is for displaypurpose only and should not be relied upon without independent verification as to its accuracy.Riverside County and City of San Jacinto will not be held responsible for any claims, lossesor damages resulting from the use of this map. Updated 09/05/14 0 0.5 1 1.50.25 Miles 0 2,000 4,000 6,000 8,0001,000 Feet / G:\Data\Census_Data\SJ_CensusBlockGroups3_upd_090514.mxd City Boundary Parcels SJ Block Group Boundaries EDA Low-Mod 2010 Census Tract EDA Low-Mod 2010 Block Groups Waterbodies RESERVOIR EDA 2014Census Low/ModerateIncome Summary Data(LMISD)PACKET PAGE: 71AGENDA ITEM 5.4 PACKET PAGE: 73AGENDA ITEM 5.4