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AGENDA
JOINT REGULAR MEETING
OF THE SAN JACINTO CITY COUNCIL AND THE SUCCESSOR AGENCY TO
THE CITY OF SAN JACINTO REDEVELOPMENT AGENCY
January 7, 2014, 6:30 p.m.
625 South Pico Avenue
San Jacinto Community Center, San Jacinto, CA 92583
1. ORGANIZATION
1.1 Call to Order
1.2 Roll Call
1.3 Invocation
1.4 Pledge of Allegiance
1.5 Special Presentations
1.5.1 Recognition of Cathy Bechtel
1.6 Late Items
2. PUBLIC COMMENTS
Now is the time for the public to address the Council on any subject within the jurisdiction of the City
Council not listed on the agenda. A limitation of three (3) minutes shall be set for each person desiring
to address the City Council.
2.1 City Manager’s Report on previous month’s public comments
3. JOINT CONSENT CALENDARS (SECTIONS 3A AND 3B)
The matters listed under Consent Calendars are considered routine and will be enacted by one motion
by City Council Members in the form listed. There will be no separate discussion on these items prior to
the motion unless members of the City Council, staff or the public requests a specified item be removed
and/or discussed. If an item is pulled, it will be heard after the balance of the Consent Calendar has
been voted on.
3A CONSENT CALENDAR - CITY COUNCIL
3A.1 Continuance of the Proclamation of the Local State of Emergency due to
the Severe Winter Storms that began on December 17, 2010 / Approve
/ City Clerk, City Attorney
City Council Agenda
January 7, 2014
Page 2 of 3
3A.2 Waiver of Full Reading of Ordinance(s), and Reading by Title Only /
Approve / City Clerk, City Attorney
3A.3 Minutes of December 17, 2013 - Regular Meeting / Approve / City Clerk
3A.4 Treasurer's Report at November 30, 2013 / Approve / City Treasurer
3A.5 Authorization for the Mayor, Councilmember and One Member of Staff
to attend the Annual US Conference of Mayors in Washington DC
January 22-24, 2014 / Approve / Assistant City Manager
3B CONSENT CALENDAR - REDEVELOPMENT AGENCY
4. PUBLIC HEARING
4.1 Resolution Authorizing the Annex of Territory into Community Facilities District
No. 2003-1 and Declaring the Results of a Special Annexation Landowner
Election and Directing the Recording of an Amended Notice of Special Tax
Lien / Approve / City Manager, City Attorney
4.2 Second Reading and Adoption of Ordinance No. 13-07 approving the 2013
California Building Standards Code and the 2013 California Fire Code /
Approve / City Manager
5. STAFF REPORTS
At the end of the scheduled City Department items, anyone wishing to discuss a consent calendar item
should come forward upon invitation of the Mayor; state their name, address, and the consent calendar
item number pulled. Speakers should limit comments to three (3) minutes.
5.1 2014 Special Events Schedule / Approve / Assistant City Manager
5.2 City Council Orientation Handbook Update / Approve / City Attorney
5.3 Set Public Hearing for Water Rate Surcharge for Soboba Tribe Settlement
Agreement / Discuss and Provide Possible Direction / Interim Public Works
Director, Finance Director
6. MAYOR/COUNCIL MEMBER REPORTS/DISCUSSIONS
7. CLOSED SESSION
7A CLOSED SESSION - CITY COUNCIL
7B CLOSED SESSION - REDEVELOPMENT AGENCY
City Council Agenda
January 7, 2014
Page 3 of 3
8. ADJOURNMENT
If you challenge any action of the City Council in court, you may be limited to raising only those issues you or
someone else raised at the public hearing described in this notice, or in written correspondence delivered to
the City Council (c/o the City Clerk) at, or prior to, the public hearing.
CHALLENGE TO LAND USE DECISIONS: Any person seeking to challenge a decision regarding land use
made by the City Council as a result of a proceeding in which by law a hearing is required to be given, shall
be required to commence that action 90 days following the date on which the decision of the City Council
becomes final as provided in Code of Civil Procedure Section 1094.6. Please refer to Code of Civil Procedure
Section 1094.6 to determine how to calculate when a decision becomes final.
It is the intention of the City of San Jacinto to comply with the Americans with Disabilities Act (ADA) in all
respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need
special assistance beyond what is normally provided, the City will attempt to accommodate you in every
reasonable manner. Please contact City Hall at (951) 537-6358, at least 48 hours prior to the meeting to
inform us of your particular needs and to determine if accommodation is feasible.
Any writing related to an agenda item for an open session of a regular meeting of the City Council that is
distributed less than 72 hours prior to the meeting will be made available for public inspection at the City
Clerk's office, located at 595 South San Jacinto Avenue, San Jacinto, California, and at the regular meeting
location - City of San Jacinto Community Center, 625 South Pico Avenue, San Jacinto, California - at the time
the writing is distributed to a majority of the City Council
DOCUMENTS RELATED TO OPEN SESSION AGENDAS (SB 343) -- Any public record,
relating to an open session agenda item, that is distributed within 72 hours prior to the
meeting is available for public inspection at the public counter located in the Administration
Building of City Hall, 595 S San Jacinto Avenue, San Jacinto, CA 92583
I, Richard Miller, City Clerk of the City of San Jacinto, do hereby certify that I caused to be posted the foregoing
agenda this 2nd Day of January, 2014, as required by law.
Richard Miller, City Clerk
January 7, 2014
TO: The Honorable Mayor and Members of the City Council
FROM: Tim Hults, City Manager
SUBJECT: Continuance of the Proclamation of the Local State of Emergency due to
the Severe Winter Storms that began on December 17, 2010
RECOMMENDATION:
Staff recommends that the City Council, by motion, approve to the continuance of the
Proclamation of the Local State of Emergency due to the Severe Winter Storms that
began on December 17, 2010.
DISCUSSION:
On December 22, 2010, the Director of Emergency Services/City Manager proclaimed the
existence of a local emergency resulting from the severe and damaging winter storms that
began on or about 12:00 a.m. (midnight) on December 17, 2010. Government Code
section 8630 requires the City Council to ratify any local emergency proclaimed by a local
official such as the Director of Emergency Services/City Manager within seven days.
Thereafter, the City Council shall at least once every 30 review the need for continuing the
local emergency.
ALTERNATIVES:
1) Consent to the continuance of the Proclamation of the Local State of Emergency
(Staff Recommendation).
2) Do Not Consent to the continuance.
FISCAL IMPACT:
The City’s ability to obtain or continue to receive federal, state or regional
disaster/emergency relief funding may be impacted if the City Council does not Consent
to continue the proclamation of the local state of emergency. Substantial budgetary
impacts are apparent for recovery efforts to include substantial employee overtime
salaries; purchases of materials, supplies and equipment; use of private
contractors/force labor; and other repairs to city right-of-way facilities (Preliminary
estimates range from thirty five to fifty thousand dollars). Budgetary assistance and
PACKET PAGE: 1
AGENDA ITEM 3A.1
reimbursement is available from Federal Emergency Management Agency (F.E.M.A.)
for related costs for limited recovery efforts to critical infrastructure including: electrical,
power, telecommunications, water supply, public safety, and transportation.
ATTACHMENTS:
· Copy of Resolution Number 3352
PACKET PAGE: 2
AGENDA ITEM 3A.1
STATE OF CALIFORNIA) RESOLUTION NO. 3352
COUNTY OF RIVERSIDE )ss
CITY OF SAN JACINTO
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SAN JACINTO CONFIRMING THE CITY
MANAGER/DIRECTOR OF EMERGENCY SERVICES,
PROCLAMATION OF THE EXISTENCE OF A LOCAL
EMERGENCY
WHEREAS, section 2,36.060(A)(1) of the San Jacinto Municipal Code
empowers the Director of Emergency Services/City Manager to proclaim a local
emergency if the City Council is not in session and requires that the City Council shall
take action to ratify the proclamation within seven days thereafter; and
WHEREAS, on December 17, 2010, a series of winter storms began in Southern
California, bringing high winds and significant amounts of precipitation statewide, and
continued for several days; and
WHEREAS, these storms have caused injuries, flooding, and heavy rain
throughout Southern California; and
WHEREAS, these storms have caused power outages for several thousand
customers throughout Southern California; and
WHEREAS, homes and other property have been damaged by the severe
weather; and
WHEREAS, flooding has interfered with transportation throughout Southern
California; and
WHEREAS, conditions of extreme peril to the safety of persons and property
have arisen within the City of San Jacinto, as a result of severe and long lasting rains,
which began on or about 12:00 am. (midnight) on the 17th day of December, 2010, at
which time the City Council of the City of San Jacinto was not in session; and
WHEREAS, these conditions are or are likely to be beyond the control of the
services, personnel, equipment, and facilities of the City of San Jacinto; and
WHEREAS, on December 21, 2010, the County of Riverside declared a local
emergency: and
WHEREAS, the City does hereby find that the above described conditions of
extreme peril did warrant and necessitate the proclamation of the existing of a local
emergency within the City of San Jacinto; and
PACKET PAGE: 3
AGENDA ITEM 3A.1
WHEREAS, the City Council of the City of San Jacinto was not in session on
December 22, 2010, and could not immediately be called into session; and
WHEREAS, the City Manager acting as the Director of Emergency Services did
proclaim the existence of a local emergency within the City of San Jacinto on the 22nd
of December 2010.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of San
Jacinto that the Proclamation of Existence of a Local Emergency, as issued by the
Director of Emergency Services/City Manager on December 22, 2010, is hereby ratified
and confirmed.
BE IT FURTHER RESOLVED that the local emergency shall be deemed to
continue to exist until its termination is proclaimed by the City Council of the City of San
Jacinto, and that until such time, the City Council shall review, at each of its regularly
scheduled meetings until the local emergency is terminated, the need for continuing the
local emergency.
BE IT FURTHER RESOLVED that City staff is hereby authorized and directed to
take any action that may be necessary or convenient to assist in obtaining federal, state
or regional disaster/ emergency relief funding.
BE IT FURTHER RESOLVED that the City Manager or his designee is hereby
designated as the authorized representative of the City of San Jacinto for the purpose of
receipt, processing and coordination of all inquiries and requirements necessary to
obtain county, state and federal relief assistance, and;
BE IT FURTHER RESOLVED that the City Clerk shall forward a copy of this
resolution to the Governor, to the State Office of Emergency Services, to the Riverside
County Emergency Services Division, and to all other appropriate county, state and
federal agencies with an interest therein; and
ADOPTED by the City Council of the City of San Jacinto at a special /
emergency meeting of said Council held on the 28th day of December 2010, by the
following vote:
Ayes: Bartel, Di Memmo, Ledezma, Miller
Nays: None
Absent: Kotyuk
Abstain: None
City of San Jacinto
\4'n6,)V7
Scott Miller, Mayor
2
PACKET PAGE: 4
AGENDA ITEM 3A.1
ATTEST:
Rick Miller, City Clerk
APPROVED AS TO FORM:
BEST, BEST & KRIEGER LLP
3
PACKET PAGE: 5
AGENDA ITEM 3A.1
January 7, 2014
TO: The Honorable Mayor and Members of the City Council
FROM: Rick Miller, City Clerk
Jeff Ballinger, City Attorney
SUBJECT: Waiver of Full Reading of Ordinance(s), and Reading by Title Only
RECOMMENDATION:
Staff recommends that the City Council, by motion, waive the full reading of any and all
ordinances on this meeting’s agenda, and authorize their reading by title only.
BACKGROUND:
Government Code Section 36934 requires that all ordinances shall be read in full either
at the time of their introduction or their passage. However, Government Code Section
36934 allows the waiver of this requirement by regular motion adopted by majority vote
if the title of the ordinance is read.
This waiver can be accomplished at the time of each ordinance action, or as a standing
waiver, accomplished as a consent calendar motion. In order to stream-line the process
for the passage of ordinances, the City Attorney and staff propose the second option,
which is the waiver of any and all ordinances on this agenda.
ALTERNATIVES:
Approval: Approve the addition of the attached language to all future agendas of the
City Council, thus waiving the full reading of all future ordinances.
Denial: Do not approve the agenda language and, instead, before the passage of any
ordinance and after the reading of its title, make a motion that must be adopted by
majority vote that allows a waiver of the full reading.
FISCAL IMPACT:
None
PACKET PAGE: 7
AGENDA ITEM 3A.2
January 7, 2014
TO: The Honorable Mayor and Members of the City Council
FROM: Rick Miller, City Clerk
SUBJECT: Minutes of December 17, 2013 - Regular Meeting
RECOMMENDATION:
Staff recommends that the City Council, by motion, approve the draft minutes of the
regular meeting held December 17, 2013.
ATTACHMENTS
· Draft Minutes of December 17, 2013 – Regular Meeting
PACKET PAGE: 9
AGENDA ITEM 3A.3
ACTION MINUTES
JOINT REGULAR MEETING
OF THE SAN JACINTO CITY COUNCIL AND THE SUCCESSOR AGENCY TO
THE CITY OF SAN JACINTO REDEVELOPMENT AGENCY
December 17, 2013
6:30 p.m.
625 S. Pico Ave
San Jacinto Community Center, San Jacinto, CA 92583
1. ORGANIZATION
1.1 Call to Order
Mayor Alonso Ledezma called the regular meeting of the San Jacinto City
Council and the successor agency to the City of San Jacinto
Redevelopment Agency to order at 6:31 p.m.
1.2 Roll Call
Present: Kotyuk, Ledezma, Miller, Ruiz, Bartel
Absent: None
1.3 Invocation
Pastor Dennis Cromey gave the invocation.
1.4 Pledge of Allegiance
Council Member Scott Miller led the Pledge of Allegiance
1.5.1 Proclamation Recognizing Edelbrock's 75th Anniversary
Councilman Andrew Kotyuk read the proclamation and presented the
proclamation to representatives from Edelbrock:
Charles Emmerson, Production Manager
Eric Cooper, Operations Manager
Ritchie Martin, Facilities Manager
Peter Altice, Quality Manager
1.5.2 Proclamation Recognizing State Senator Bill Emmerson
Senator Emmerson was running late and this item was continued until
Senator Emmerson arrived.
Senator Emmerson arrived at 7:39 p.m.
PACKET PAGE: 11
AGENDA ITEM 3A.3
Action Minutes
December 17, 2013
____________________________________________________________________________________Page 2 of 5
Council Member Kotyuk presented Senator Emmerson with a
proclamation and the council thanked him for his service to the
community.
1.5.3 Introduction of New Fire Captain
This item was continued to another date
1.6 Council Reports were heard at this time
Members of the council gave their reports.
2. PUBLIC COMMENTS:
Public Speakers:
· Lynn Peterson, Estudillo Mansion Liaison
· Steve Di Memmo
· Jim Pangrazzi
3. CONSENT CALENDAR
3A CONSENT CALENDAR – CITY COUNCIL
3A.1 Continuance of the Proclamation of the Local State of
Emergency due to the Severe Winter Storms that
began on December 17, 2010 / Approve / City Clerk,
City Attorney
3A.2 Waiver of Full Reading of Ordinance(s), and Reading
by Title Only / Approve / City Clerk, City Attorney
3A.3 Minutes of December 3, 2013 - Regular Meeting /
Approve / City Clerk
3A.4 Minutes of the December 9, 2013 - Special Meeting /
Approve / City Clerk
3A.5 Resolution No. 3489 / Consideration and Action on
City Clerks Bond / Approve / City Clerk
3A.6 Warrants and Disbursements - November 2013 /
Approve / Finance Director
3A.7 Approval of Closing City Hall on December 24th, 2013
and closing half day on December 31st, 2013 /
Approve / City Clerk, City Manager
PACKET PAGE: 12
AGENDA ITEM 3A.3
Action Minutes
December 17, 2013
____________________________________________________________________________________Page 3 of 5
3A.8 Sewer Video Truck Purchase / Approve / Water
Supervisor
3A.9 2013 Housing Related Parks Program / Authorization
of the City Manager to Execute and Submit Grant
Application to the California Department of Housing
and Community Development / Approve / Public
Works Director, Development Director
3B CONSENT CALENDAR - SUCCESSOR AGENCY TO
REDEVELOPMENT AGENCY OF CITY OF SAN JACINTO
M/S/C (Miller/Ruiz) moved to approve the Consent Calendar. Motion carried 5/0.
Ayes: Bartel, Kotyuk, Miller, Ruiz, Ledezma
Nays: None
Absent: None
Abstain: Kotyuk abstained from warrant numbers 107041 and
107243 on Item 3A.6
4. PUBLIC HEARING
4.1 Resolution No. 3490 - A Resolution of the City Council to Vacate a
Portion of the Public Right-of-Way Alley Connecting First Street
and Estudillo Avenue / Approve / Planning Consultant, Planning
Technician
Consultant Mary Lanier presented the Staff Report
Mayor Ledezma opened the Public Hearing at 7:25 p.m.
Public Comments
· Jim Pangrazzi
· Jeff Johnson
· Saad Elwardany
Mayor Ledezma closed the Public Hearing at 7:35 pm
M/S/C (Miller/Ruiz) moved to approve the Item 4.1 as presented. Motion carried 5/0.
Ayes: Bartel, Kotyuk, Miller, Ruiz, Ledezma
Nays: None
Absent: None
Abstain: None
PACKET PAGE: 13
AGENDA ITEM 3A.3
Action Minutes
December 17, 2013
____________________________________________________________________________________Page 4 of 5
5. STAFF REPORTS
5.1 Local Appointments List / Agency / Committee / Subcommittee /
Appointments / Approve / City Clerk
City Clerk Richard Miller presented the Staff Report
M/S/C (Kotyuk/Ruiz) moved to approve the Item 5.1 as presented. Motion carried 5/0.
Ayes: Bartel, Kotyuk, Miller, Ruiz, Ledezma
Nays: None
Absent: None
Abstain: None
5.2 Approval of the 2013 California Building Standards Code which
includes the 2013 California Building Code and the 2013 California
Fire Code. / Approve / City Manager
City Manager Tim Hults presented the Staff Report.
M/S/C (Kotyuk/Ruiz) moved to approve the Item 5.2 as presented. Motion carried 5/0.
Ayes: Bartel, Kotyuk, Miller, Ruiz, Ledezma
Nays: None
Absent: None
Abstain: None
6. MAYOR / COUNCIL MEMBER REPORTS / DISCUSSIONS
The Council Members gave their reports previously during 1.6
Mayor Ledezma recessed the Regular Meeting of the City Council and adjourned the
meeting at 8:14 p.m. in honor and memory of Priscilla Pastore and reconvened in Closed
Session for the City Council at 8:20 p.m.
7A CLOSED SESSION - CITY COUNCIL
7A CLOSED SESSION - CITY COUNCIL
7A.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED
LITIGATION. Initiation of litigation pursuant to paragraph (4) of
subdivision (d) of Section 54956.9 one (1) potential case)
7B CLOSED SESSION - SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY OF THE CITY OF SAN JACINTO
PACKET PAGE: 14
AGENDA ITEM 3A.3
Action Minutes
December 17, 2013
____________________________________________________________________________________Page 5 of 5
8. ADJOURNMENT
With no further business before the City Council, Mayor Ledezma adjourned
the Regular Meeting of the City Council at 8:14 p.m.
City of San Jacinto
______________________
Alonso Ledezma, Mayor
ATTEST:
___________________
Richard Miller, City Clerk
Approved as read: ________
Approved as amended: ____
PACKET PAGE: 15
AGENDA ITEM 3A.3
January 7, 2014
TO: The Honorable Mayor and Members of the City Council
FROM: Kaleena Richards, City Treasurer
SUBJECT: Treasurer’s Report at November 30, 2013
RECOMMENDATION:
Receive and File Treasurer’s Report for November 30, 2013.
BACKGROUND:
The Treasurer’s Report is required to be presented to the governing body at least quarterly in
accordance with California Government Code Section 53600 et. seq.
DISCUSSION:
Total Cash and City Investments decreased 6.31% during the month. This includes cash, cash
in bank and cash with trustee. The recent decreases are reflective of the funding of certain
capital projects in advance of reimbursements.
The attached Treasurer’s report is a “snapshot” report of our cash position on the last day of
the month in all of our accounts. A section demonstrating compliance with the adopted
Investment Policy, a schedule of CDs, and a chart depicting historical interest rates for certain
positions is also included. Detailed statements of investments from Chandler Asset
Management and BLX Group have also been included.
Also attached is a “Memorandum” from BLX Group regarding the downgrade of Dell bonds
held as investments. Please read this document, as it explains an exception to the adopted
Investment Policy. Although this is an exception currently, it was in compliance with our Policy
when purchased. The downgrade does affect the investment’s market value, so if the
investment were to be sold today, it would be sold at a significant loss.
FISCAL IMPACT:
None.
ATTACHMENTS:
Treasurer’s Report for the month ending November 30, 2013.
PACKET PAGE: 17
AGENDA ITEM 3A.4
PACKET PAGE: 19AGENDA ITEM 3A.4
PACKET PAGE: 20AGENDA ITEM 3A.4
Monthly Account Statement
+(314)-418-3441
Linda Brimm
US Bank
CustodianChandler Team
For questions about your account,
please call (800) 317-4747 or
Email operations@chandlerasset.com
City of San Jacinto
November 1, 2013 through November 30, 2013
Information contained herein is confidential. We urge you to compare this statement to the one you receive from your
qualified custodian. Prices are provided by IDC, an independent pricing source.
6225 Lusk Boulevard | San Diego, CA 92121 | Phone 800.317.4747 | Fax 858.546.3741 | www.chandlerasset.comPACKET PAGE: 21AGENDA ITEM 3A.4
Execution Time: 12/3/2013 12:46:34 PMChandler Asset Management - CONFIDENTIAL Page 1
Cont/WD -943
Income Earned 5,148 5,460
Cost Value 10,156,505 10,162,137
Book Value 10,008,764 10,018,121
Par 9,881,623 9,900,184
Market Value 10,028,543 10,043,685
Total Market Value 10,073,479 10,083,780
Accrued Interest 44,936 40,096
ACCOUNT SUMMARY
Beg. Values
as of 10/31/13
End Values
as of 11/30/13
81.0 %
Apple Inc 2.0 %
Bank of Tokyo-Mit UFJ 2.0 %
Berkshire Hathaway 2.0 %
Federal Farm Credit Bank 11.9 %
Federal Home Loan Bank 15.2 %
Federal National Mortgage Assoc 15.8 %
Federal Home Loan Mortgage Corp 16.0 %
Government of United States 16.1 %
TOP ISSUERS
Issuer % Portfolio
Average S&P/Moody Rating AA/Aa1
Average Market YTM 0.48 %
Average Life 1.78 yrs
Average Final Maturity 1.79 yrs
Average Purchase YTM 0.65 %
Average Duration 1.75
Average Coupon 1.69 %
PORTFOLIO CHARACTERISTICS
CREDIT QUALITY (S&P)MATURITY DISTRIBUTIONSECTOR ALLOCATION
1-3 Year Govt/A Rated or better Corporate 0.12 %0.51 %0.68 %0.74 %N/A N/A N/A 0.92 %1.31 %
1-3 yr Treasury 0.09 %0.42 %0.50 %0.53 %N/A N/A N/A 0.58 %0.82 %
City of San Jacinto 0.11 %0.62 %0.52 %0.51 %N/A N/A N/A 0.71 %1.00 %
PERFORMANCE REVIEW
Total Rate of Return Current Latest Year Annualized Since
As of 11/30/2013 Month 3 Months To Date 1 Yr 3 Yrs 5 Yrs 10 Yrs 6/30/2012 6/30/2012
Portfolio Summary
As of 11/30/2013
City of San Jacinto
Account #10167
PACKET PAGE: 22AGENDA ITEM 3A.4
Category Standard CommentLocal Agency Bonds No Limitation; BBB rated equivalent by a NRSROCompliesTreasury Issues No Limitation CompliesAgency Issues No Limitation CompliesBanker’s Acceptances 40% maximum; <180 days maturity; A-1 rated equivalent by at least two NRSROsComplies Commercial Paper 25% maximum; <270 days maturity; A-1 rated equivalent by at least two NRSROsCompliesNegotiable Certificates of Deposit 30% maximum; A rated equivalent by at least two NRSROsComplies Medium Term Notes 30% maximum; A rated equivalent by at least two NRSROsCompliesMoney Market Mutual Funds 20% maximum; rated equivalent by at least two NRSROsCompliesMortgage Pass-throughs, CMOs and Asset Backed Securities20% maximum; AA-rated issue; A-rated issuerComplies Local Agency Investment Fund - L.A.I.F. Currently not used by investment adviser CompliesProhibited Securities Inverse floaters; Ranges notes, Interest-only strips from mortgaged backed securities; Zero interest accrual securitiesCompliesIssuer Maximum 5% per issuer for all non-government issuersCompliesMaximum maturity 5 years Complies City of San JacintoNovember 30, 2013COMPLIANCE WITH INVESTMENT POLICY Assets managed by Chandler Asset Management are in full compliance with State law and with the City's investment policy.PACKET PAGE: 23
AGENDA ITEM 3A.4
Execution Time: 12/3/2013 12:46:34 PMChandler Asset Management - CONFIDENTIAL Page 3
- Other Dispositions $0.00
- Maturites $190,000.00
- Calls $0.00
- MMF Withdrawals $943.17
+/- Realized Gain/Loss $0.00
- Security Transfers $0.00
+/- Net Accretion ($8,744.67)
($8,744.67)
Gain/Loss on Dispositions
- Principal Paydowns $0.00
Total Dispositions $390,738.73
Amortization/Accretion
+ Security Purchases $199,540.00
+ Money Market Fund Purchases $209,300.12
+ Money Market Contributions $0.00
- Security Withdrawals $0.00
$0.00
Acquisition
Dispositions
- Security Sales $0.00
- Money Market Fund Sales $199,795.56
+ Security Contributions $0.00
+ Security Transfers $0.00
Total Acquisitions $408,840.12
Ending Book Value $10,018,120.76
BOOK VALUE RECONCILIATION
Beginning Book Value $10,008,764.04
Interest from Calls/Redemption $0.00
Principal Paydown $0.00
Accrued Interest Paid $255.56
Calls/Redemption (Principal)$0.00
Withdrawals $943.17
Security Purchase $199,540.00
Total Acquisitions $209,300.12
Disposition
Principal on Maturities $190,000.00
Acquisition
Contributions $0.00
Interest on Maturities $0.00
Total Dispositions $200,738.73
Interest Received $19,300.00
Dividend Received $0.12
Security Sale Proceeds $0.00
Accrued Interest Received $0.00
Ending Book Value $25,183.96
CASH TRANSACTION SUMMARY
BEGINNING BALANCE $16,622.57
Reconciliation Summary
As of 11/30/2013
City of San Jacinto California
Account #10167
PACKET PAGE: 24AGENDA ITEM 3A.4
Execution Time: 12/3/2013 12:46:34 PMChandler Asset Management - CONFIDENTIAL Page 4
31331J2S1 FFCB Note
1.5% Due 11/16/2015
290,000.00 06/25/2012
0.57 %
299,065.40
295,235.67
102.33
0.31 %
296,761.06
181.25
2.94 %
1,525.39
Aaa
AA+
1.96
1.94
313371NW2 FHLB Note
1.375% Due 12/11/2015
225,000.00 11/16/2012
0.39 %
231,723.00
229,453.91
102.09
0.34 %
229,698.00
1,460.94
2.29 %
244.09
Aaa
AA+
2.03
1.99
31331VGU4 FFCB Note
4.875% Due 12/16/2015
250,000.00 06/12/2012
0.65 %
286,602.00
271,286.88
109.16
0.37 %
272,899.50
5,585.94
2.76 %
1,612.62
Aaa
AA+
2.04
1.93
3135G0KM4 FNMA Note
0.5% Due 5/27/2015
200,000.00 06/12/2012
0.53 %
199,828.00
199,913.52
100.36
0.26 %
200,716.60
11.11
1.99 %
803.08
Aaa
AA+
1.49
1.49
3133EADW5 FFCB Note
0.55% Due 8/17/2015
200,000.00 06/21/2013
0.48 %
200,310.00
200,247.05
100.24
0.41 %
200,481.20
317.78
1.99 %
234.15
Aaa
AA+
1.71
1.70
313370JB5 FHLB Note
1.75% Due 9/11/2015
275,000.00 01/11/2013
0.38 %
284,933.00
281,659.63
102.54
0.32 %
281,971.80
1,069.44
2.81 %
312.17
Aaa
AA+
1.78
1.75
3137EACW7 FHLMC Note
2% Due 8/25/2016
190,000.00 06/14/2012
0.82 %
199,262.31
196,033.80
103.89
0.56 %
197,393.28
1,013.33
1.97 %
1,359.48
Aaa
AA+
2.74
2.66
3133ECFV1 FFCB Note
0.43% Due 1/29/2016
225,000.00 02/21/2013
0.45 %
224,896.50
224,923.75
100.08
0.39 %
225,178.43
327.88
2.24 %
254.68
Aaa
AA+
2.16
2.15
3133XXP43 FHLB Note
3.125% Due 3/11/2016
270,000.00 06/14/2012
0.79 %
293,180.04
284,111.80
106.06
0.45 %
286,364.70
1,875.00
2.86 %
2,252.90
Aaa
AA+
2.28
2.20
3137EACT4 FHLMC Note
2.5% Due 5/27/2016
180,000.00 07/12/2012
0.61 %
193,012.20
188,355.78
104.89
0.52 %
188,804.52
50.00
1.87 %
448.74
Aaa
AA+
2.49
2.43
31398AVD1 FNMA Note
2.75% Due 2/5/2014
285,000.00 06/07/2012
0.30 %
296,521.98
286,252.80
100.46
0.19 %
286,315.84
2,525.42
2.86 %
63.04
Aaa
AA+
0.18
0.18
31331KAH3 FFCB Note
1.125% Due 2/27/2014
200,000.00 06/20/2012
0.33 %
202,658.00
200,379.71
100.24
0.13 %
200,479.00
587.50
1.99 %
99.29
Aaa
AA+
0.24
0.24
3137EABX6 FHLMC Note
2.5% Due 1/7/2014
190,000.00 06/22/2012
0.31 %
196,365.00
190,419.80
100.24
0.20 %
190,448.78
1,900.00
1.91 %
28.98
Aaa
AA+
0.10
0.10
3137EACD9 FHLMC Note
3% Due 7/28/2014
190,000.00 06/22/2012
0.40 %
200,286.03
193,221.97
101.83
0.23 %
193,471.68
1,947.50
1.94 %
249.71
Aaa
AA+
0.66
0.65
313371UC8 FHLB Note
0.875% Due 12/27/2013
200,000.00 06/20/2012
0.33 %
201,638.60
200,076.90
100.05
0.17 %
200,106.20
748.61
1.99 %
29.30
Aaa
AA+
0.07
0.07
313373JR4 FHLB Note
1.375% Due 5/28/2014
290,000.00 06/06/2012
0.35 %
295,834.80
291,442.49
100.60
0.16 %
291,740.29
33.23
2.89 %
297.80
Aaa
AA+
0.49
0.49
3135G0BJ1 FNMA Note
1.125% Due 6/27/2014
195,000.00 06/06/2012
0.37 %
198,011.97
195,835.32
100.57
0.14 %
196,104.09
938.44
1.95 %
268.77
Aaa
AA+
0.57
0.57
31398AXJ6 FNMA Note
2.5% Due 5/15/2014
290,000.00 06/14/2012
0.35 %
301,881.30
292,804.60
101.07
0.16 %
293,110.54
322.22
2.91 %
305.94
Aaa
AA+
0.45
0.46
31398AVZ2 FNMA Note
2.75% Due 3/13/2014
285,000.00 06/22/2012
0.34 %
296,744.28
286,913.60
100.74
0.16 %
287,109.86
1,698.13
2.86 %
196.26
Aaa
AA+
0.28
0.29
3137EACB3 FHLMC Note
2.5% Due 4/23/2014
190,000.00 06/18/2012
0.32 %
197,628.50
191,620.91
100.95
0.11 %
191,800.25
501.39
1.91 %
179.34
Aaa
AA+
0.39
0.40
AGENCY
Holdings Report
As of 11/30/13
City of San Jacinto
Account #10167
CUSIP Security Description Par Value/Units
Purchase Date
Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody
S&P
Maturity
Duration
PACKET PAGE: 25AGENDA ITEM 3A.4
Execution Time: 12/3/2013 12:46:34 PMChandler Asset Management - CONFIDENTIAL Page 5
74005PAQ7 Praxair Note
5.25% Due 11/15/2014
115,000.00 06/26/2012
0.71 %
127,295.80
119,938.13
104.61
0.42 %
120,303.11
268.33
1.20 %
364.98
A2
A
0.96
0.94
40428HPG1 HSBC USA Inc Note
2.375% Due 2/13/2015
125,000.00 06/26/2012
1.90 %
126,497.50
125,685.51
102.21
0.53 %
127,768.00
890.63
1.28 %
2,082.49
A2
A+
1.21
1.18
713448BX5 Pepsico Inc. Note
0.75% Due 3/5/2015
125,000.00 06/05/2012
0.83 %
124,732.50
124,877.22
100.41
0.42 %
125,517.25
223.96
1.25 %
640.03
A1
A-
1.26
1.26
983024AE0 Wyeth Note
5.5% Due 2/1/2014
115,000.00 06/06/2012
0.62 %
124,132.15
115,943.66
100.83
0.60 %
115,951.28
2,108.33
1.17 %
7.62
A1
AA
0.17
0.17
24422ERA9 John Deere Capital Corp Note
1.6% Due 3/3/2014
120,000.00 06/06/2012
0.57 %
122,121.60
120,309.82
100.33
0.32 %
120,395.52
469.33
1.20 %
85.70
A2
A
0.25
0.26
94974BET3 Wells Fargo Corp Note
3.75% Due 10/1/2014
120,000.00 06/26/2012
1.27 %
126,600.00
122,434.95
102.76
0.44 %
123,306.48
750.00
1.23 %
871.53
A2
A+
0.84
0.83
191216AX8 Coca Cola Company Note
0.75% Due 3/13/2015
125,000.00 06/18/2012
0.63 %
125,421.25
125,197.71
100.45
0.40 %
125,558.25
203.13
1.25 %
360.54
Aa3
AA-
1.28
1.28
US CORPORATE
31846V203 First American Govt Obligation Fund 25,183.96 Various
0.00 %
25,183.96
25,183.96
1.00
0.00 %
25,183.96
0.00
0.25 %
0.00
Aaa
AAA
0.00
0.00
Total Money Market Fund FI 25,183.96 N/A
25,183.96
25,183.96 0.00 %
25,183.96
0.00
0.25 %
0.00
Aaa
AAA
0.00
0.00
MONEY MARKET FUND FI
06538CBD2 Bank of Tokyo Mitsubishi NY Discount
CP
0.21% Due 2/13/2014
200,000.00 10/15/2013
0.21 %
199,860.00
199,913.67
99.96
0.21 %
199,913.67
0.00
1.98 %
0.00
P-1
A-1
0.21
0.21
Total Commercial Paper 200,000.00 0.21 %
199,860.00
199,913.67 0.21 %
199,913.67
0.00
1.98 %
0.00
P1
A-1
0.21
0.21
COMMERCIAL PAPER
3137EADL0 FHLMC Note
1% Due 9/29/2017
200,000.00 11/14/2013
1.06 %
199,540.00
199,545.21
99.76
1.06 %
199,527.40
344.44
1.98 %
(17.81)
Aaa
AA+
3.83
3.74
3135G0MZ3 FNMA Note
0.875% Due 8/28/2017
325,000.00 05/06/2013
0.73 %
326,956.50
326,697.95
99.61
0.98 %
323,720.80
734.64
3.22 %
(2,977.15)
Aaa
AA+
3.75
3.67
313378A43 FHLB Note
1.375% Due 3/9/2018
235,000.00 06/21/2013
1.54 %
233,211.65
233,377.16
100.37
1.29 %
235,865.51
736.01
2.35 %
2,488.35
Aaa
AA+
4.27
4.13
3137EADC0 FHLMC Note
1% Due 3/8/2017
220,000.00 08/20/2012
0.86 %
221,392.60
221,000.83
100.77
0.76 %
221,696.86
507.22
2.20 %
696.03
Aaa
AA+
3.27
3.21
3137EADJ5 FHLMC Note
1% Due 7/28/2017
220,000.00 09/25/2013
1.17 %
218,563.40
218,630.10
100.20
0.94 %
220,448.36
751.67
2.19 %
1,818.26
Aaa
AA+
3.66
3.58
Total Agency 5,820,000.00 0.57 %
6,000,047.06
5,899,441.14 0.43 %
5,912,214.55
26,169.09
58.89 %
12,773.41
Aaa
AA+
1.73
1.69
AGENCY
Holdings Report
As of 11/30/13
City of San Jacinto
Account #10167
CUSIP Security Description Par Value/Units
Purchase Date
Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody
S&P
Maturity
Duration
PACKET PAGE: 26AGENDA ITEM 3A.4
Execution Time: 12/3/2013 12:46:34 PMChandler Asset Management - CONFIDENTIAL Page 6
912828TD2 US Treasury Note
0.25% Due 7/15/2015
200,000.00 10/15/2013
0.31 %
199,781.92
199,797.03
100.02
0.24 %
200,046.80
188.86
1.99 %
249.77
Aaa
AA+
1.62
1.62
912828PE4 US Treasury Note
1.25% Due 10/31/2015
195,000.00 06/07/2012
0.46 %
200,203.19
197,933.09
101.86
0.27 %
198,633.44
208.74
1.97 %
700.35
Aaa
AA+
1.92
1.90
912828PQ7 US Treasury Note
1% Due 1/15/2014
200,000.00 06/25/2012
0.31 %
202,133.48
200,169.03
100.11
0.12 %
200,218.80
755.43
1.99 %
49.77
Aaa
AA+
0.13
0.12
912828PZ7 US Treasury Note
1.25% Due 3/15/2014
195,000.00 06/14/2012
0.30 %
198,222.72
195,525.33
100.32
0.14 %
195,624.59
518.47
1.95 %
99.26
Aaa
AA+
0.29
0.29
912828SY7 US Treasury Note
0.625% Due 5/31/2017
210,000.00 07/25/2013
0.96 %
207,318.28
207,562.59
99.43
0.79 %
208,802.37
3.61
2.07 %
1,239.78
Aaa
AA+
3.50
3.45
912828NV8 US Treasury Note
1.25% Due 8/31/2015
195,000.00 06/06/2012
0.38 %
200,454.56
197,949.16
101.74
0.25 %
198,397.29
619.48
1.97 %
448.13
Aaa
AA+
1.75
1.73
912828RF9 US Treasury Note
1% Due 8/31/2016
215,000.00 10/12/2012
0.48 %
219,283.92
218,037.47
101.40
0.49 %
218,006.56
546.41
2.17 %
(30.91)
Aaa
AA+
2.75
2.71
912828QA1 US Treasury Note
2.25% Due 3/31/2016
195,000.00 12/14/2012
0.38 %
206,868.23
203,416.55
104.41
0.35 %
203,607.50
747.32
2.03 %
190.95
Aaa
AA+
2.33
2.27
Total US Treasury 1,605,000.00 0.45 %
1,634,266.30
1,620,390.25 0.34 %
1,623,337.35
3,588.32
16.13 %
2,947.10
Aaa
AA+
1.81
1.79
US TREASURY
68389XAN5 Oracle Corp Note
1.2% Due 10/15/2017
200,000.00 08/13/2013
1.78 %
195,402.00
195,725.46
99.33
1.38 %
198,669.20
306.67
1.97 %
2,943.74
A1
A+
3.88
3.77
459200GU9 IBM Corp Note
2% Due 1/5/2016
120,000.00 06/05/2012
0.98 %
124,288.80
122,512.20
103.02
0.55 %
123,623.64
973.33
1.24 %
1,111.44
Aa3
AA-
2.10
2.04
742718DV8 Procter & Gamble Co Note
1.45% Due 8/15/2016
190,000.00 11/14/2012
0.71 %
195,156.60
193,732.40
101.94
0.73 %
193,686.38
811.19
1.93 %
(46.02)
Aa3
AA-
2.71
2.65
594918AG9 Microsoft Note
1.625% Due 9/25/2015
125,000.00 06/27/2012
0.65 %
128,893.75
127,182.21
102.34
0.34 %
127,919.50
372.40
1.27 %
737.29
Aaa
AAA
1.82
1.79
278642AB9 Ebay Inc Note
1.625% Due 10/15/2015
125,000.00 06/12/2012
0.91 %
127,943.75
126,652.08
102.11
0.50 %
127,632.63
259.55
1.27 %
980.55
A2
A
1.87
1.85
48126EAA5 JP Morgan Note
2% Due 8/15/2017
125,000.00 05/06/2013
1.35 %
128,341.25
127,899.75
101.40
1.61 %
126,753.88
736.11
1.26 %
(1,145.87)
A3
A
3.71
3.55
037833AH3 Apple Inc Note
0.45% Due 5/3/2016
200,000.00 05/22/2013
0.54 %
199,466.00
199,559.24
99.71
0.57 %
199,414.80
70.00
1.98 %
(144.44)
Aa1
AA+
2.42
2.41
674599CB9 Occidental Petroleum Note
1.75% Due 2/15/2017
120,000.00 01/11/2013
1.11 %
123,064.80
122,409.08
101.57
1.25 %
121,884.12
618.33
1.21 %
(524.96)
A1
A
3.21
3.10
084670BD9 Berkshire Hathaway Note
1.9% Due 1/31/2017
200,000.00 08/13/2013
1.39 %
203,422.00
203,132.32
102.33
1.15 %
204,651.00
1,277.22
2.04 %
1,518.68
Aa2
AA
3.17
3.05
Total US Corporate 2,250,000.00 1.01 %
2,302,779.75
2,273,191.74 0.74 %
2,283,035.04
10,338.51
22.74 %
9,843.30
A1
AA-
2.09
2.03
US CORPORATE
Holdings Report
As of 11/30/13
City of San Jacinto
Account #10167
CUSIP Security Description Par Value/Units
Purchase Date
Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody
S&P
Maturity
Duration
PACKET PAGE: 27AGENDA ITEM 3A.4
Execution Time: 12/3/2013 12:46:34 PMChandler Asset Management - CONFIDENTIAL Page 7
TOTAL MARKET VALUE PLUS ACCRUED 10,083,780.49
TOTAL PORTFOLIO 9,900,183.96 0.65 %
10,162,137.07
10,018,120.76 0.48 %
10,043,684.57
40,095.92
100.00 %
25,563.81
Aa1
AA
1.79
1.75
PACKET PAGE: 28AGENDA ITEM 3A.4
Execution Time: 12/3/2013 12:46:34 PMChandler Asset Management - CONFIDENTIAL Page 8
Security
Withdrawal
11/26/2013 31846V203 104.17 First American Govt Obligation Fund 1.000 104.17 0.00 104.17 0.00
Security
Withdrawal
11/05/2013 31846V203 839.00 First American Govt Obligation Fund 1.000 839.00 0.00 839.00 0.00
Subtotal 943.17 943.17 0.00 943.17 0.00
Maturity 11/15/2013 3134A4UK8 190,000.00 FHLMC Note
4.875% Due 11/15/2013
100.000 190,000.00 0.00 190,000.00 0.00
Subtotal 190,000.00 190,000.00 0.00 190,000.00 0.00
Sale 11/15/2013 31846V203 199,795.56 First American Govt Obligation Fund 1.000 199,795.56 0.00 199,795.56 0.00
Subtotal 199,795.56 199,795.56 0.00 199,795.56 0.00
Closing
Purchase
11/15/2013 31846V203 -199,795.56 First American Govt Obligation Fund 1.000 -199,795.56 0.00 -199,795.56 0.00
Subtotal -199,795.56 -199,795.56 0.00 -199,795.56 0.00
DISPOSITIONS
Short Sale 11/15/2013 31846V203 -199,795.56 First American Govt Obligation Fund 1.000 -199,795.56 0.00 -199,795.56 0.00
Subtotal -199,795.56 -199,795.56 0.00 -199,795.56 0.00
Purchase 11/28/2013 31846V203 1,993.75 First American Govt Obligation Fund 1.000 1,993.75 0.00 1,993.75 0.00
Purchase 11/03/2013 31846V203 450.00 First American Govt Obligation Fund 1.000 450.00 0.00 450.00 0.00
Purchase 11/16/2013 31846V203 2,175.00 First American Govt Obligation Fund 1.000 2,175.00 0.00 2,175.00 0.00
Purchase 11/15/2013 31846V203 190,000.00 First American Govt Obligation Fund 1.000 190,000.00 0.00 190,000.00 0.00
Purchase 11/15/2013 31846V203 11,275.00 First American Govt Obligation Fund 1.000 11,275.00 0.00 11,275.00 0.00
Purchase 11/27/2013 31846V203 2,750.00 First American Govt Obligation Fund 1.000 2,750.00 0.00 2,750.00 0.00
Purchase 11/01/2013 31846V203 0.12 First American Govt Obligation Fund 1.000 0.12 0.00 0.12 0.00
Purchase 11/30/2013 31846V203 656.25 First American Govt Obligation Fund 1.000 656.25 0.00 656.25 0.00
Purchase 11/15/2013 3137EADL0 200,000.00 FHLMC Note
1% Due 9/29/2017
0.998 1.06 %199,540.00 255.56 199,795.56 0.00
Subtotal 409,300.12 408,840.12 255.56 409,095.68 0.00
TOTAL ACQUISITIONS 209,504.56 209,044.56 255.56 209,300.12 0.00
ACQUISITIONS
Transaction Ledger
10/31/13 Thru 11/30/13
City of San Jacinto
Account #10167
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
PACKET PAGE: 29AGENDA ITEM 3A.4
Execution Time: 12/3/2013 12:46:34 PMChandler Asset Management - CONFIDENTIAL Page 9
Dividend 11/01/2013 31846V203 16,726.74 First American Govt Obligation Fund 0.000 0.12 0.00 0.12 0.00
Subtotal 16,726.74 0.12 0.00 0.12 0.00
Interest 11/15/2013 74005PAQ7 115,000.00 Praxair Note
5.25% Due 11/15/2014
0.000 3,018.75 0.00 3,018.75 0.00
Interest 11/16/2013 31331J2S1 290,000.00 FFCB Note
1.5% Due 11/16/2015
0.000 2,175.00 0.00 2,175.00 0.00
Interest 11/27/2013 3137EACT4 180,000.00 FHLMC Note
2.5% Due 5/27/2016
0.000 2,250.00 0.00 2,250.00 0.00
Interest 11/28/2013 313373JR4 290,000.00 FHLB Note
1.375% Due 5/28/2014
0.000 1,993.75 0.00 1,993.75 0.00
Interest 11/30/2013 912828SY7 210,000.00 US Treasury Note
0.625% Due 5/31/2017
0.000 656.25 0.00 656.25 0.00
Interest 11/03/2013 037833AH3 200,000.00 Apple Inc Note
0.45% Due 5/3/2016
0.000 450.00 0.00 450.00 0.00
Interest 11/27/2013 3135G0KM4 200,000.00 FNMA Note
0.5% Due 5/27/2015
0.000 500.00 0.00 500.00 0.00
Interest 11/15/2013 3134A4UK8 190,000.00 FHLMC Note
4.875% Due 11/15/2013
0.000 4,631.25 0.00 4,631.25 0.00
Interest 11/15/2013 31398AXJ6 290,000.00 FNMA Note
2.5% Due 5/15/2014
0.000 3,625.00 0.00 3,625.00 0.00
Subtotal 1,965,000.00 19,300.00 0.00 19,300.00 0.00
TOTAL OTHER TRANSACTIONS 1,981,726.74 19,300.12 0.00 19,300.12 0.00
OTHER TRANSACTIONS
TOTAL DISPOSITIONS 190,943.17 190,943.17 0.00 190,943.17 0.00
Transaction Ledger
10/31/13 Thru 11/30/13
City of San Jacinto
Account #10167
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
PACKET PAGE: 30AGENDA ITEM 3A.4
Execution Time: 12/3/2013 12:46:34 PMChandler Asset Management - CONFIDENTIAL Page 10
313371NW2 FHLB
Note
1.375% Due 12/11/2015
11/16/2012
11/19/2012
225,000.00
229,634.48
0.00
0.00
229,453.91
1,203.13
0.00
1,460.94
257.81
0.00
180.57
(180.57)
77.24
0.00
77.24
313370JB5 FHLB
Note
1.75% Due 09/11/2015
01/11/2013
01/16/2013
275,000.00
281,967.47
0.00
0.00
281,659.63
668.40
0.00
1,069.44
401.04
0.00
307.84
(307.84)
93.20
0.00
93.20
31331VGU4 FFCB
Note
4.875% Due 12/16/2015
06/12/2012
06/13/2012
250,000.00
272,144.07
0.00
0.00
271,286.88
4,570.31
0.00
5,585.94
1,015.63
0.00
857.19
(857.19)
158.44
0.00
158.44
31331KAH3 FFCB
Note
1.125% Due 02/27/2014
06/20/2012
06/21/2012
200,000.00
200,509.16
0.00
0.00
200,379.71
400.00
0.00
587.50
187.50
0.00
129.45
(129.45)
58.05
0.00
58.05
31331J2S1 FFCB
Note
1.5% Due 11/16/2015
06/25/2012
06/26/2012
290,000.00
295,455.35
0.00
0.00
295,235.67
1,993.75
2,175.00
181.25
362.50
0.00
219.68
(219.68)
142.82
0.00
142.82
278642AB9 Ebay Inc
Note
1.625% Due 10/15/2015
06/12/2012
06/15/2012
125,000.00
126,724.65
0.00
0.00
126,652.08
90.28
0.00
259.55
169.27
0.00
72.57
(72.57)
96.70
0.00
96.70
24422ERA9 John Deere Capital Corp
Note
1.6% Due 03/03/2014
06/06/2012
06/11/2012
120,000.00
120,410.85
0.00
0.00
120,309.82
309.33
0.00
469.33
160.00
0.00
101.03
(101.03)
58.97
0.00
58.97
191216AX8 Coca Cola Company
Note
0.75% Due 03/13/2015
06/18/2012
06/21/2012
125,000.00
125,210.41
0.00
0.00
125,197.71
125.00
0.00
203.13
78.13
0.00
12.70
(12.70)
65.43
0.00
65.43
084670BD9 Berkshire Hathaway
Note
1.9% Due 01/31/2017
08/13/2013
08/16/2013
200,000.00
203,213.54
0.00
0.00
203,132.32
960.56
0.00
1,277.22
316.66
0.00
81.22
(81.22)
235.44
0.00
235.44
037833AH3 Apple Inc
Note
0.45% Due 05/03/2016
05/22/2013
05/28/2013
200,000.00
199,544.28
0.00
0.00
199,559.24
445.00
450.00
70.00
75.00
14.96
0.00
14.96
89.96
0.00
89.96
Fixed Income
Income Earned
10/31/13 Thru 11/30/13
City of San Jacinto
Account #10167
CUSIP Security Description
Trade Date
Settle Date
Units
Book Value: Begin
Book Value: Acq
Book Value: Disp
Book Value: End
Prior Accrued
Inc. Received
Ending Accrued
Total Interest
Accr. Of Discount
Amort. Of Premium
Net Accret/Amort
Income Earned
Unreal G/L
Total Income
PACKET PAGE: 31AGENDA ITEM 3A.4
Execution Time: 12/3/2013 12:46:34 PMChandler Asset Management - CONFIDENTIAL Page 11
3137EABX6 FHLMC
Note
2.5% Due 01/07/2014
06/22/2012
06/25/2012
190,000.00
190,760.17
0.00
0.00
190,419.80
1,504.17
0.00
1,900.00
395.83
0.00
340.37
(340.37)
55.46
0.00
55.46
3135G0MZ3 FNMA
Note
0.875% Due 08/28/2017
05/06/2013
05/07/2013
325,000.00
326,735.24
0.00
0.00
326,697.95
497.66
0.00
734.64
236.98
0.00
37.29
(37.29)
199.69
0.00
199.69
3135G0KM4 FNMA
Note
0.5% Due 05/27/2015
06/12/2012
06/13/2012
200,000.00
199,908.73
0.00
0.00
199,913.52
427.78
500.00
11.11
83.33
4.79
0.00
4.79
88.12
0.00
88.12
3135G0BJ1 FNMA
Note
1.125% Due 06/27/2014
06/06/2012
06/07/2012
195,000.00
195,955.80
0.00
0.00
195,835.32
755.63
0.00
938.44
182.81
0.00
120.48
(120.48)
62.33
0.00
62.33
3134A4UK8 FHLMC
Note
Due 11/15/2013
06/06/2012
06/07/2012
0.00
190,331.89
0.00
190,000.00
0.00
4,271.04
4,631.25
0.00
360.21
0.00
331.89
(331.89)
28.32
0.00
28.32
3133XXP43 FHLB
Note
3.125% Due 03/11/2016
06/14/2012
06/15/2012
270,000.00
284,621.26
0.00
0.00
284,111.80
1,171.88
0.00
1,875.00
703.12
0.00
509.46
(509.46)
193.66
0.00
193.66
3133ECFV1 FFCB
Note
0.43% Due 01/29/2016
02/21/2013
02/22/2013
225,000.00
224,920.85
0.00
0.00
224,923.75
247.25
0.00
327.88
80.63
2.90
0.00
2.90
83.53
0.00
83.53
3133EADW5 FFCB
Note
0.55% Due 08/17/2015
06/21/2013
06/25/2013
200,000.00
200,258.93
0.00
0.00
200,247.05
226.11
0.00
317.78
91.67
0.00
11.88
(11.88)
79.79
0.00
79.79
313378A43 FHLB
Note
1.375% Due 03/09/2018
06/21/2013
06/25/2013
235,000.00
233,345.93
0.00
0.00
233,377.16
466.74
0.00
736.01
269.27
31.23
0.00
31.23
300.50
0.00
300.50
313373JR4 FHLB
Note
1.375% Due 05/28/2014
06/06/2012
06/07/2012
290,000.00
291,685.61
0.00
0.00
291,442.49
1,694.69
1,993.75
33.23
332.29
0.00
243.12
(243.12)
89.17
0.00
89.17
313371UC8 FHLB
Note
0.875% Due 12/27/2013
06/20/2012
06/21/2012
200,000.00
200,165.63
0.00
0.00
200,076.90
602.78
0.00
748.61
145.83
0.00
88.73
(88.73)
57.10
0.00
57.10
Income Earned
10/31/13 Thru 11/30/13
City of San Jacinto
Account #10167
CUSIP Security Description
Trade Date
Settle Date
Units
Book Value: Begin
Book Value: Acq
Book Value: Disp
Book Value: End
Prior Accrued
Inc. Received
Ending Accrued
Total Interest
Accr. Of Discount
Amort. Of Premium
Net Accret/Amort
Income Earned
Unreal G/L
Total Income
PACKET PAGE: 32AGENDA ITEM 3A.4
Execution Time: 12/3/2013 12:46:34 PMChandler Asset Management - CONFIDENTIAL Page 12
40428HPG1 HSBC USA Inc
Note
2.375% Due 02/13/2015
06/26/2012
06/29/2012
125,000.00
125,732.35
0.00
0.00
125,685.51
643.23
0.00
890.63
247.40
0.00
46.84
(46.84)
200.56
0.00
200.56
31398AXJ6 FNMA
Note
2.5% Due 05/15/2014
06/14/2012
06/15/2012
290,000.00
293,314.53
0.00
0.00
292,804.60
3,343.06
3,625.00
322.22
604.16
0.00
509.93
(509.93)
94.23
0.00
94.23
31398AVZ2 FNMA
Note
2.75% Due 03/13/2014
06/22/2012
06/25/2012
285,000.00
287,476.43
0.00
0.00
286,913.60
1,045.00
0.00
1,698.13
653.13
0.00
562.83
(562.83)
90.30
0.00
90.30
31398AVD1 FNMA
Note
2.75% Due 02/05/2014
06/07/2012
06/08/2012
285,000.00
286,822.26
0.00
0.00
286,252.80
1,872.29
0.00
2,525.42
653.13
0.00
569.46
(569.46)
83.67
0.00
83.67
3137EADL0 FHLMC
Note
1% Due 09/29/2017
11/14/2013
11/15/2013
200,000.00
0.00
199,540.00
0.00
199,545.21
0.00
(255.56)
344.44
88.88
5.21
0.00
5.21
94.09
0.00
94.09
3137EADJ5 FHLMC
Note
1% Due 07/28/2017
09/25/2013
09/27/2013
220,000.00
218,599.32
0.00
0.00
218,630.10
568.33
0.00
751.67
183.34
30.78
0.00
30.78
214.12
0.00
214.12
3137EADC0 FHLMC
Note
1% Due 03/08/2017
08/20/2012
08/21/2012
220,000.00
221,025.99
0.00
0.00
221,000.83
323.89
0.00
507.22
183.33
0.00
25.16
(25.16)
158.17
0.00
158.17
3137EACW7 FHLMC
Note
2% Due 08/25/2016
06/14/2012
06/15/2012
190,000.00
196,215.18
0.00
0.00
196,033.80
696.67
0.00
1,013.33
316.66
0.00
181.38
(181.38)
135.28
0.00
135.28
3137EACT4 FHLMC
Note
2.5% Due 05/27/2016
07/12/2012
07/13/2012
180,000.00
188,631.86
0.00
0.00
188,355.78
1,925.00
2,250.00
50.00
375.00
0.00
276.08
(276.08)
98.92
0.00
98.92
3137EACD9 FHLMC
Note
3% Due 07/28/2014
06/22/2012
06/25/2012
190,000.00
193,626.40
0.00
0.00
193,221.97
1,472.50
0.00
1,947.50
475.00
0.00
404.43
(404.43)
70.57
0.00
70.57
3137EACB3 FHLMC
Note
2.5% Due 04/23/2014
06/18/2012
06/19/2012
190,000.00
191,960.97
0.00
0.00
191,620.91
105.56
0.00
501.39
395.83
0.00
340.06
(340.06)
55.77
0.00
55.77
Income Earned
10/31/13 Thru 11/30/13
City of San Jacinto
Account #10167
CUSIP Security Description
Trade Date
Settle Date
Units
Book Value: Begin
Book Value: Acq
Book Value: Disp
Book Value: End
Prior Accrued
Inc. Received
Ending Accrued
Total Interest
Accr. Of Discount
Amort. Of Premium
Net Accret/Amort
Income Earned
Unreal G/L
Total Income
PACKET PAGE: 33AGENDA ITEM 3A.4
Execution Time: 12/3/2013 12:46:34 PMChandler Asset Management - CONFIDENTIAL Page 13
912828PQ7 US Treasury
Note
1% Due 01/15/2014
06/25/2012
06/26/2012
200,000.00
200,281.71
0.00
0.00
200,169.03
592.39
0.00
755.43
163.04
0.00
112.68
(112.68)
50.36
0.00
50.36
912828PE4 US Treasury
Note
1.25% Due 10/31/2015
06/07/2012
06/08/2012
195,000.00
198,058.97
0.00
0.00
197,933.09
6.73
0.00
208.74
202.01
0.00
125.88
(125.88)
76.13
0.00
76.13
912828NV8 US Treasury
Note
1.25% Due 08/31/2015
06/06/2012
06/07/2012
195,000.00
198,087.84
0.00
0.00
197,949.16
417.47
0.00
619.48
202.01
0.00
138.68
(138.68)
63.33
0.00
63.33
742718DV8 Procter & Gamble Co
Note
1.45% Due 08/15/2016
11/14/2012
11/19/2012
190,000.00
193,845.73
0.00
0.00
193,732.40
581.61
0.00
811.19
229.58
0.00
113.33
(113.33)
116.25
0.00
116.25
74005PAQ7 Praxair
Note
5.25% Due 11/15/2014
06/26/2012
06/29/2012
115,000.00
120,362.61
0.00
0.00
119,938.13
2,783.96
3,018.75
268.33
503.12
0.00
424.48
(424.48)
78.64
0.00
78.64
713448BX5 Pepsico Inc.
Note
0.75% Due 03/05/2015
06/05/2012
06/08/2012
125,000.00
124,869.19
0.00
0.00
124,877.22
145.83
0.00
223.96
78.13
8.03
0.00
8.03
86.16
0.00
86.16
68389XAN5 Oracle Corp
Note
1.2% Due 10/15/2017
08/13/2013
08/16/2013
200,000.00
195,634.77
0.00
0.00
195,725.46
106.67
0.00
306.67
200.00
90.69
0.00
90.69
290.69
0.00
290.69
674599CB9 Occidental Petroleum
Note
1.75% Due 02/15/2017
01/11/2013
01/16/2013
120,000.00
122,470.75
0.00
0.00
122,409.08
443.33
0.00
618.33
175.00
0.00
61.67
(61.67)
113.33
0.00
113.33
594918AG9 Microsoft
Note
1.625% Due 09/25/2015
06/27/2012
06/29/2012
125,000.00
127,280.95
0.00
0.00
127,182.21
203.13
0.00
372.40
169.27
0.00
98.74
(98.74)
70.53
0.00
70.53
48126EAA5 JP Morgan
Note
2% Due 08/15/2017
05/06/2013
05/09/2013
125,000.00
127,964.05
0.00
0.00
127,899.75
527.78
0.00
736.11
208.33
0.00
64.30
(64.30)
144.03
0.00
144.03
459200GU9 IBM Corp
Note
2% Due 01/05/2016
06/05/2012
06/08/2012
120,000.00
122,610.72
0.00
0.00
122,512.20
773.33
0.00
973.33
200.00
0.00
98.52
(98.52)
101.48
0.00
101.48
Income Earned
10/31/13 Thru 11/30/13
City of San Jacinto
Account #10167
CUSIP Security Description
Trade Date
Settle Date
Units
Book Value: Begin
Book Value: Acq
Book Value: Disp
Book Value: End
Prior Accrued
Inc. Received
Ending Accrued
Total Interest
Accr. Of Discount
Amort. Of Premium
Net Accret/Amort
Income Earned
Unreal G/L
Total Income
PACKET PAGE: 34AGENDA ITEM 3A.4
Execution Time: 12/3/2013 12:46:34 PMChandler Asset Management - CONFIDENTIAL Page 14
31846V203 First American
Govt Obligation Fund Various
Various
25,183.96
16,622.57
9,504.56
943.17
25,183.96
0.00
0.12
0.00
0.12
0.00
0.00
0.00
0.12
0.00
0.12
06538CBD2 Bank of Tokyo Mitsubishi NY
Discount CP
0.21% Due 02/13/2014
10/15/2013
10/16/2013
200,000.00
199,878.67
0.00
0.00
199,913.67
0.00
0.00
0.00
0.00
35.00
0.00
35.00
35.00
0.00
35.00
Cash & Equivalent
983024AE0 Wyeth
Note
5.5% Due 02/01/2014
06/06/2012
06/11/2012
115,000.00
116,400.26
0.00
0.00
115,943.66
1,581.25
0.00
2,108.33
527.08
0.00
456.60
(456.60)
70.48
0.00
70.48
94974BET3 Wells Fargo Corp
Note
3.75% Due 10/01/2014
06/26/2012
06/29/2012
120,000.00
122,675.24
0.00
0.00
122,434.95
375.00
0.00
750.00
375.00
0.00
240.29
(240.29)
134.71
0.00
134.71
912828TD2 US Treasury
Note
0.25% Due 07/15/2015
10/15/2013
10/18/2013
200,000.00
199,786.73
0.00
0.00
199,797.03
148.10
0.00
188.86
40.76
10.30
0.00
10.30
51.06
0.00
51.06
912828SY7 US Treasury
Note
0.625% Due 05/31/2017
07/25/2013
07/26/2013
210,000.00
207,505.33
0.00
0.00
207,562.59
552.25
656.25
3.61
107.61
57.26
0.00
57.26
164.87
0.00
164.87
912828RF9 US Treasury
Note
1% Due 08/31/2016
10/12/2012
10/15/2012
215,000.00
218,128.23
0.00
0.00
218,037.47
368.23
0.00
546.41
178.18
0.00
90.76
(90.76)
87.42
0.00
87.42
912828QA1 US Treasury
Note
2.25% Due 03/31/2016
12/14/2012
12/17/2012
195,000.00
203,713.26
0.00
0.00
203,416.55
385.71
0.00
747.32
361.61
0.00
296.71
(296.71)
64.90
0.00
64.90
912828PZ7 US Treasury
Note
1.25% Due 03/15/2014
06/14/2012
06/15/2012
195,000.00
195,676.87
0.00
0.00
195,525.33
316.47
0.00
518.47
202.00
0.00
151.54
(151.54)
50.46
0.00
50.46
TOTAL Fixed Income 9,675,000.00
9,792,262.80
199,540.00
190,000.00
9,793,023.13
44,936.26
19,044.44
40,095.92
14,204.10
256.15
9,035.82
(8,779.67)
5,424.43
0.00
5,424.43
Income Earned
10/31/13 Thru 11/30/13
City of San Jacinto
Account #10167
CUSIP Security Description
Trade Date
Settle Date
Units
Book Value: Begin
Book Value: Acq
Book Value: Disp
Book Value: End
Prior Accrued
Inc. Received
Ending Accrued
Total Interest
Accr. Of Discount
Amort. Of Premium
Net Accret/Amort
Income Earned
Unreal G/L
Total Income
PACKET PAGE: 35AGENDA ITEM 3A.4
Execution Time: 12/3/2013 12:46:34 PMChandler Asset Management - CONFIDENTIAL Page 15
TOTAL Cash & Equivalent 225,183.96
216,501.24
9,504.56
943.17
225,097.63
0.00
0.12
0.00
0.12
35.00
0.00
35.00
35.12
0.00
35.12
TOTAL PORTFOLIO 9,900,183.96
10,008,764.04
209,044.56
190,943.17
10,018,120.76
44,936.26
19,044.56
40,095.92
14,204.22
291.15
9,035.82
(8,744.67)
5,459.55
0.00
5,459.55
Income Earned
10/31/13 Thru 11/30/13
City of San Jacinto
Account #10167
CUSIP Security Description
Trade Date
Settle Date
Units
Book Value: Begin
Book Value: Acq
Book Value: Disp
Book Value: End
Prior Accrued
Inc. Received
Ending Accrued
Total Interest
Accr. Of Discount
Amort. Of Premium
Net Accret/Amort
Income Earned
Unreal G/L
Total Income
PACKET PAGE: 36AGENDA ITEM 3A.4
Execution Time: 12/3/2013 12:46:34 PMChandler Asset Management - CONFIDENTIAL Page 16
02/15/2014 Interest 674599CB9 120,000.00 Occidental Petroleum Note
1.75% Due 2/15/2017
0.00 1,050.00 1,050.00
02/15/2014 Interest 48126EAA5 125,000.00 JP Morgan Note
2% Due 8/15/2017
0.00 1,250.00 1,250.00
02/13/2014 Interest 40428HPG1 125,000.00 HSBC USA Inc Note
2.375% Due 2/13/2015
0.00 1,484.38 1,484.38
02/13/2014 Maturity 06538CBD2 200,000.00 Bank of Tokyo Mitsubishi NY Discount CP
0.21% Due 2/13/2014
200,000.00 0.00 200,000.00
02/01/2014 Maturity 983024AE0 115,000.00 Wyeth Note
5.5% Due 2/1/2014
115,000.00 3,162.50 118,162.50
02/05/2014 Maturity 31398AVD1 285,000.00 FNMA Note
2.75% Due 2/5/2014
285,000.00 3,918.75 288,918.75
Feb 2014 800,000.00 19,533.76 819,533.76
01/15/2014 Interest 912828TD2 200,000.00 US Treasury Note
0.25% Due 7/15/2015
0.00 250.00 250.00
01/15/2014 Maturity 912828PQ7 200,000.00 US Treasury Note
1% Due 1/15/2014
200,000.00 1,000.00 201,000.00
01/05/2014 Interest 459200GU9 120,000.00 IBM Corp Note
2% Due 1/5/2016
0.00 1,200.00 1,200.00
01/07/2014 Maturity 3137EABX6 190,000.00 FHLMC Note
2.5% Due 1/7/2014
190,000.00 2,375.00 192,375.00
01/29/2014 Interest 3133ECFV1 225,000.00 FFCB Note
0.43% Due 1/29/2016
0.00 483.75 483.75
01/31/2014 Interest 084670BD9 200,000.00 Berkshire Hathaway Note
1.9% Due 1/31/2017
0.00 1,900.00 1,900.00
01/28/2014 Interest 3137EADJ5 220,000.00 FHLMC Note
1% Due 7/28/2017
0.00 1,100.00 1,100.00
01/28/2014 Interest 3137EACD9 190,000.00 FHLMC Note
3% Due 7/28/2014
0.00 2,850.00 2,850.00
Jan 2014 390,000.00 11,158.75 401,158.75
12/27/2013 Interest 3135G0BJ1 195,000.00 FNMA Note
1.125% Due 6/27/2014
0.00 1,096.88 1,096.88
12/16/2013 Interest 31331VGU4 250,000.00 FFCB Note
4.875% Due 12/16/2015
0.00 6,093.75 6,093.75
12/11/2013 Interest 313371NW2 225,000.00 FHLB Note
1.375% Due 12/11/2015
0.00 1,546.88 1,546.88
12/27/2013 Maturity 313371UC8 200,000.00 FHLB Note
0.875% Due 12/27/2013
200,000.00 875.00 200,875.00
Dec 2013 200,000.00 9,612.51 209,612.51
Cash Flow Report
From 11/30/2013
City of San Jacinto
Account #10167
Payment Date
Transaction
Type CUSIP Quantity Security Description Principal Amount Income Total Amount
PACKET PAGE: 37AGENDA ITEM 3A.4
Execution Time: 12/3/2013 12:46:34 PMChandler Asset Management - CONFIDENTIAL Page 17
03/15/2014 Maturity 912828PZ7 195,000.00 US Treasury Note
1.25% Due 3/15/2014
195,000.00 1,218.75 196,218.75
03/13/2014 Maturity 31398AVZ2 285,000.00 FNMA Note
2.75% Due 3/13/2014
285,000.00 3,918.75 288,918.75
03/13/2014 Interest 191216AX8 125,000.00 Coca Cola Company Note
0.75% Due 3/13/2015
0.00 468.75 468.75
03/31/2014 Interest 912828QA1 195,000.00 US Treasury Note
2.25% Due 3/31/2016
0.00 2,193.75 2,193.75
03/29/2014 Interest 3137EADL0 200,000.00 FHLMC Note
1% Due 9/29/2017
0.00 1,000.00 1,000.00
03/25/2014 Interest 594918AG9 125,000.00 Microsoft Note
1.625% Due 9/25/2015
0.00 1,015.63 1,015.63
03/08/2014 Interest 3137EADC0 220,000.00 FHLMC Note
1% Due 3/8/2017
0.00 1,100.00 1,100.00
03/05/2014 Interest 713448BX5 125,000.00 Pepsico Inc. Note
0.75% Due 3/5/2015
0.00 468.75 468.75
03/03/2014 Maturity 24422ERA9 120,000.00 John Deere Capital Corp Note
1.6% Due 3/3/2014
120,000.00 960.00 120,960.00
03/11/2014 Interest 3133XXP43 270,000.00 FHLB Note
3.125% Due 3/11/2016
0.00 4,218.75 4,218.75
03/11/2014 Interest 313370JB5 275,000.00 FHLB Note
1.75% Due 9/11/2015
0.00 2,406.25 2,406.25
03/09/2014 Interest 313378A43 235,000.00 FHLB Note
1.375% Due 3/9/2018
0.00 1,615.63 1,615.63
Mar 2014 600,000.00 20,585.01 620,585.01
02/25/2014 Interest 3137EACW7 190,000.00 FHLMC Note
2% Due 8/25/2016
0.00 1,900.00 1,900.00
02/27/2014 Maturity 31331KAH3 200,000.00 FFCB Note
1.125% Due 2/27/2014
200,000.00 1,125.00 201,125.00
02/15/2014 Interest 742718DV8 190,000.00 Procter & Gamble Co Note
1.45% Due 8/15/2016
0.00 1,377.50 1,377.50
02/17/2014 Interest 3133EADW5 200,000.00 FFCB Note
0.55% Due 8/17/2015
0.00 550.00 550.00
02/28/2014 Interest 912828RF9 215,000.00 US Treasury Note
1% Due 8/31/2016
0.00 1,075.00 1,075.00
02/28/2014 Interest 912828NV8 195,000.00 US Treasury Note
1.25% Due 8/31/2015
0.00 1,218.75 1,218.75
02/28/2014 Interest 3135G0MZ3 325,000.00 FNMA Note
0.875% Due 8/28/2017
0.00 1,421.88 1,421.88
Feb 2014 800,000.00 19,533.76 819,533.76
Cash Flow Report
From 11/30/2013
City of San Jacinto
Account #10167
Payment Date
Transaction
Type CUSIP Quantity Security Description Principal Amount Income Total Amount
PACKET PAGE: 38AGENDA ITEM 3A.4
Execution Time: 12/3/2013 12:46:34 PMChandler Asset Management - CONFIDENTIAL Page 18
07/15/2014 Interest 912828TD2 200,000.00 US Treasury Note
0.25% Due 7/15/2015
0.00 250.00 250.00
07/05/2014 Interest 459200GU9 120,000.00 IBM Corp Note
2% Due 1/5/2016
0.00 1,200.00 1,200.00
Jul 2014 190,000.00 7,783.75 197,783.75
06/16/2014 Interest 31331VGU4 250,000.00 FFCB Note
4.875% Due 12/16/2015
0.00 6,093.75 6,093.75
06/27/2014 Maturity 3135G0BJ1 195,000.00 FNMA Note
1.125% Due 6/27/2014
195,000.00 1,096.88 196,096.88
06/11/2014 Interest 313371NW2 225,000.00 FHLB Note
1.375% Due 12/11/2015
0.00 1,546.88 1,546.88
Jun 2014 195,000.00 8,737.51 203,737.51
05/16/2014 Interest 31331J2S1 290,000.00 FFCB Note
1.5% Due 11/16/2015
0.00 2,175.00 2,175.00
05/27/2014 Interest 3135G0KM4 200,000.00 FNMA Note
0.5% Due 5/27/2015
0.00 500.00 500.00
05/15/2014 Maturity 31398AXJ6 290,000.00 FNMA Note
2.5% Due 5/15/2014
290,000.00 3,625.00 293,625.00
05/03/2014 Interest 037833AH3 200,000.00 Apple Inc Note
0.45% Due 5/3/2016
0.00 450.00 450.00
05/31/2014 Interest 912828SY7 210,000.00 US Treasury Note
0.625% Due 5/31/2017
0.00 656.25 656.25
05/15/2014 Interest 74005PAQ7 115,000.00 Praxair Note
5.25% Due 11/15/2014
0.00 3,018.75 3,018.75
05/27/2014 Interest 3137EACT4 180,000.00 FHLMC Note
2.5% Due 5/27/2016
0.00 2,250.00 2,250.00
05/28/2014 Maturity 313373JR4 290,000.00 FHLB Note
1.375% Due 5/28/2014
290,000.00 1,993.75 291,993.75
May 2014 580,000.00 14,668.75 594,668.75
04/15/2014 Interest 68389XAN5 200,000.00 Oracle Corp Note
1.2% Due 10/15/2017
0.00 1,200.00 1,200.00
04/15/2014 Interest 278642AB9 125,000.00 Ebay Inc Note
1.625% Due 10/15/2015
0.00 1,015.63 1,015.63
04/01/2014 Interest 94974BET3 120,000.00 Wells Fargo Corp Note
3.75% Due 10/1/2014
0.00 2,250.00 2,250.00
04/30/2014 Interest 912828PE4 195,000.00 US Treasury Note
1.25% Due 10/31/2015
0.00 1,218.75 1,218.75
04/23/2014 Maturity 3137EACB3 190,000.00 FHLMC Note
2.5% Due 4/23/2014
190,000.00 2,375.00 192,375.00
Apr 2014 190,000.00 8,059.38 198,059.38
Cash Flow Report
From 11/30/2013
City of San Jacinto
Account #10167
Payment Date
Transaction
Type CUSIP Quantity Security Description Principal Amount Income Total Amount
PACKET PAGE: 39AGENDA ITEM 3A.4
Execution Time: 12/3/2013 12:46:34 PMChandler Asset Management - CONFIDENTIAL Page 19
09/09/2014 Interest 313378A43 235,000.00 FHLB Note
1.375% Due 3/9/2018
0.00 1,615.63 1,615.63
09/11/2014 Interest 313370JB5 275,000.00 FHLB Note
1.75% Due 9/11/2015
0.00 2,406.25 2,406.25
09/05/2014 Interest 713448BX5 125,000.00 Pepsico Inc. Note
0.75% Due 3/5/2015
0.00 468.75 468.75
09/08/2014 Interest 3137EADC0 220,000.00 FHLMC Note
1% Due 3/8/2017
0.00 1,100.00 1,100.00
09/11/2014 Interest 3133XXP43 270,000.00 FHLB Note
3.125% Due 3/11/2016
0.00 4,218.75 4,218.75
Sep 2014 0.00 14,487.51 14,487.51
08/15/2014 Interest 48126EAA5 125,000.00 JP Morgan Note
2% Due 8/15/2017
0.00 1,250.00 1,250.00
08/15/2014 Interest 674599CB9 120,000.00 Occidental Petroleum Note
1.75% Due 2/15/2017
0.00 1,050.00 1,050.00
08/25/2014 Interest 3137EACW7 190,000.00 FHLMC Note
2% Due 8/25/2016
0.00 1,900.00 1,900.00
08/13/2014 Interest 40428HPG1 125,000.00 HSBC USA Inc Note
2.375% Due 2/13/2015
0.00 1,484.38 1,484.38
08/15/2014 Interest 742718DV8 190,000.00 Procter & Gamble Co Note
1.45% Due 8/15/2016
0.00 1,377.50 1,377.50
08/31/2014 Interest 912828RF9 215,000.00 US Treasury Note
1% Due 8/31/2016
0.00 1,075.00 1,075.00
08/31/2014 Interest 912828NV8 195,000.00 US Treasury Note
1.25% Due 8/31/2015
0.00 1,218.75 1,218.75
08/17/2014 Interest 3133EADW5 200,000.00 FFCB Note
0.55% Due 8/17/2015
0.00 550.00 550.00
08/28/2014 Interest 3135G0MZ3 325,000.00 FNMA Note
0.875% Due 8/28/2017
0.00 1,421.88 1,421.88
Aug 2014 0.00 11,327.51 11,327.51
07/28/2014 Maturity 3137EACD9 190,000.00 FHLMC Note
3% Due 7/28/2014
190,000.00 2,850.00 192,850.00
07/28/2014 Interest 3137EADJ5 220,000.00 FHLMC Note
1% Due 7/28/2017
0.00 1,100.00 1,100.00
07/29/2014 Interest 3133ECFV1 225,000.00 FFCB Note
0.43% Due 1/29/2016
0.00 483.75 483.75
07/31/2014 Interest 084670BD9 200,000.00 Berkshire Hathaway Note
1.9% Due 1/31/2017
0.00 1,900.00 1,900.00
Jul 2014 190,000.00 7,783.75 197,783.75
Cash Flow Report
From 11/30/2013
City of San Jacinto
Account #10167
Payment Date
Transaction
Type CUSIP Quantity Security Description Principal Amount Income Total Amount
PACKET PAGE: 40AGENDA ITEM 3A.4
Execution Time: 12/3/2013 12:46:34 PMChandler Asset Management - CONFIDENTIAL Page 20
11/15/2014 Maturity 74005PAQ7 115,000.00 Praxair Note
5.25% Due 11/15/2014
115,000.00 3,018.75 118,018.75
11/16/2014 Interest 31331J2S1 290,000.00 FFCB Note
1.5% Due 11/16/2015
0.00 2,175.00 2,175.00
11/30/2014 Interest 912828SY7 210,000.00 US Treasury Note
0.625% Due 5/31/2017
0.00 656.25 656.25
11/03/2014 Interest 037833AH3 200,000.00 Apple Inc Note
0.45% Due 5/3/2016
0.00 450.00 450.00
11/27/2014 Interest 3137EACT4 180,000.00 FHLMC Note
2.5% Due 5/27/2016
0.00 2,250.00 2,250.00
11/27/2014 Interest 3135G0KM4 200,000.00 FNMA Note
0.5% Due 5/27/2015
0.00 500.00 500.00
Nov 2014 115,000.00 9,050.00 124,050.00
10/15/2014 Interest 68389XAN5 200,000.00 Oracle Corp Note
1.2% Due 10/15/2017
0.00 1,200.00 1,200.00
10/31/2014 Interest 912828PE4 195,000.00 US Treasury Note
1.25% Due 10/31/2015
0.00 1,218.75 1,218.75
10/01/2014 Maturity 94974BET3 120,000.00 Wells Fargo Corp Note
3.75% Due 10/1/2014
120,000.00 2,250.00 122,250.00
10/15/2014 Interest 278642AB9 125,000.00 Ebay Inc Note
1.625% Due 10/15/2015
0.00 1,015.63 1,015.63
Oct 2014 120,000.00 5,684.38 125,684.38
09/29/2014 Interest 3137EADL0 200,000.00 FHLMC Note
1% Due 9/29/2017
0.00 1,000.00 1,000.00
09/25/2014 Interest 594918AG9 125,000.00 Microsoft Note
1.625% Due 9/25/2015
0.00 1,015.63 1,015.63
09/13/2014 Interest 191216AX8 125,000.00 Coca Cola Company Note
0.75% Due 3/13/2015
0.00 468.75 468.75
09/30/2014 Interest 912828QA1 195,000.00 US Treasury Note
2.25% Due 3/31/2016
0.00 2,193.75 2,193.75
Sep 2014 0.00 14,487.51 14,487.51
Total 3,380,000.00 140,688.82 3,520,688.82
Cash Flow Report
From 11/30/2013
City of San Jacinto
Account #10167
Payment Date
Transaction
Type CUSIP Quantity Security Description Principal Amount Income Total Amount
PACKET PAGE: 41AGENDA ITEM 3A.4
City of San Jacinto
MONTHLY PORTFOLIO REPORT
Prepared by BLX Group for the Period Ended
November 30, 2013PACKET PAGE: 43AGENDA ITEM 3A.4
CITY OF SAN JACINTO MONTHLY PORTFOLIO REPORT
NOVEMBER 30, 2013
PORTFOLIO SUMMARY INFORMATION SECTOR & CREDIT QUALITY DISTRIBUTION
Total Par Value 9,730,750
Market Value 10,000,485.37
Accrued Interest 52,793.97
Total Market Value 10,053,279.34
Amortized Book Value 9,988,672.23
Net Unrealized Gain/Loss 11,813.14
Effective Maturity 1.85
Effective Duration 1.81
Average Coupon 1.958%
Average Yield on Cost 0.462%
Average Yield on Market 0.408%
Average S&P Rating AA
0.4%
54.3%
23.9%
21.5%
Sector (U.S.) MVw/o Acc
Cash & Equivalents 35,749.73
U.S. Treasuries 5,430,957.05
Federal Agencies 2,386,380.67
Corporates 2,147,397.92
COUPON DISTRIBUTION
0
500
1,000
1,500
2,000
2,500
3,000
3,500
4,000
4,500
5,000
0%-1%1%-2%2%-3%3%-4%4%-5%5%-6%6%-7%$(000)MVw/oAcc
Coupon % MVw/o Acc Average Coupon
0% - 1% 1,390,001.78 0.447%
1% - 2% 2,921,496.95 1.426%
2% - 3% 4,617,467.38 2.234%
3% - 4% 389,789.37 3.460%
4% - 5% 519,277.12 4.750%
5% - 6% 162,452.77 5.125%
6% - 7%
Cash& Equivalents U.S.Treasuries
FederalAgencies Corporates
0.4%
89.1%
8.0%2.5%
AAA AA A BelowA
S&P Quality MVw/o Acc
AAA 35,749.73
AA 8,913,658.50
A 800,764.64
Below A 250,312.50PACKET PAGE: 44AGENDA ITEM 3A.4
CITY OF SAN JACINTO MONTHLY PORTFOLIO REPORT
NOVEMBER 30, 2013
MATURITY DISTRIBUTION
Maturity(Yrs) MVw/o Acc
0.00 - 0.49 35,749.73
0.50 - 0.99 413,814.27
1.00 - 1.49 2,453,755.74
1.50 - 1.99 2,660,029.65
2.00 - 2.49 2,741,119.58
2.50 - 2.99 1,696,016.40
3.00 - 3.49 0.00
3.50 - 3.99 0.00
4.00 - 4.49 0.00
4.50 - 4.99 0.00
5.00+0.00 0
500
1,000
1,500
2,000
2,500
3,000
$(000)MVw/oAcc
DURATION & YIELD DISTRIBUTION
5.00+0.00 0
0.00-0.490.50-0.991.00-1.491.50-1.992.00-2.492.50-2.993.00-3.493.50-3.994.00-4.494.50-4.995.00+Eff Dur % Held (MV) YTW Eff Dur
0.00 - 0.49 0.357% 0.010% 0.00
0.50 - 0.99 8.521% 0.248% 0.83
1.00 - 1.49 27.284% 0.274% 1.31
1.50 - 1.99 22.065% 0.655% 1.76
2.00 - 2.49 24.813% 0.359% 2.19
2.50 - 2.99 16.959% 0.464% 2.64
3.00 - 3.49
3.50 - 3.99
4.00 - 4.49
4.50 - 4.99
5.00+
0.00%
0.10%
0.20%
0.30%
0.40%
0.50%
0.60%
0.70%
0.00%
5.00%
10.00%
15.00%
20.00%
25.00%
30.00%0.00-0.490.50-0.991.00-1.491.50-1.992.00-2.492.50-2.993.00-3.493.50-3.994.00-4.494.50-4.995.00+Yield(%)MarketValuePercentage(%)EffectiveDuration Bucket
%of Market Value (Left Axis)
Portfolio Yield(RightAxis)PACKET PAGE: 45AGENDA ITEM 3A.4
CITY OF SAN JACINTO MONTHLY PORTFOLIO REPORT
NOVEMBER 30, 2013
PORTFOLIO HOLDINGS
Purchase Original Yield Amortized Market Market Value Accrued Market Value Yield Gain/ Moody's S&P Effective Effective % Market
CUSIP Issuer Name Coupon Maturity Par Value Date Cost Value on Cost Book Value Price w/o Accrued Interest w/ Accrued on Market Loss Rating Rating Maturity Duration Value
Cash & Equivalents
FGVXX First American Government Obligations - Class Y 0.010% 12/01/13 35,750 35,749.73 0.010% 35,749.73 100.000 35,749.73 0.17 35,749.90 0.010% 0.00 Aaa AAA 0.00 0.00 0.36%
Total Cash & Equivalents 35,750 35,749.73 0.010% 35,749.73 35,749.73 0.17 35,749.90 0.010% 0.00 Aaa AAA 0.00 0.00 0.36%
U.S. TreasuryBonds
912828LZ1 US Treasury Notes/Bonds 2.125% 11/30/14 430,000 04/04/13 443,639.06 0.193% 438,265.81 101.937 438,331.25 25.10 438,356.35 0.185% 65.44 Aaa AA+ 1.00 0.99 4.38%
912828MH0 US Treasury Notes/Bonds 2.250% 01/31/15 480,000 03/05/13 498,431.25 0.227% 491,306.91 102.406 491,549.76 3,609.78 495,159.54 0.187% 242.85 Aaa AA+ 1.17 1.15 4.92%
912828MR8 US Treasury Notes/Bonds 2.375% 02/28/15 480,000 03/05/13 500,212.50 0.243% 492,703.56 102.699 492,956.16 2,897.24 495,853.40 0.209% 252.60 Aaa AA+ 1.25 1.23 4.93%
912828NP1 US Treasury Notes/Bonds 1.750% 07/31/15 450,000 11/04/13 461,654.30 0.252% 461,194.25 102.504 461,267.55 2,632.13 463,899.68 0.245% 73.30 Aaa AA+ 1.67 1.64 4.61%
912828PS3 US Treasury Notes/Bonds 2.000% 01/31/16 450,000 05/02/13 471,199.22 0.272% 466,781.67 103.633 466,347.60 3,008.15 469,355.75 0.318% -434.07 Aaa AA+ 2.17 2.12 4.66%
912828QJ2 US Treasury Notes/Bonds 2.125% 02/29/16 450,000 06/04/13 470,847.66 0.419% 467,146.81 104.008 468,035.10 2,430.25 470,465.35 0.334% 888.29 Aaa AA+ 2.25 2.20 4.68%
912828QA1 US Treasury Notes/Bonds 2.250% 03/31/16 430,000 04/04/13 454,691.41 0.311% 449,332.46 104.414 448,980.63 1,647.94 450,628.57 0.348% -351.83 Aaa AA+ 2.33 2.28 4.49%
912828QF0 US Treasury Notes/Bonds 2.000% 04/30/16 450,000 06/04/13 469,775.39 0.472% 466,470.41 103.883 467,472.60 770.72 468,243.32 0.385% 1,002.19 Aaa AA+ 2.42 2.37 4.67%
912828QR4 US Treasury Notes/Bonds 1.500% 06/30/16 450,000 10/02/13 461,636.72 0.548% 460,955.68 102.789 462,550.95 2,824.73 465,375.68 0.414% 1,595.27 Aaa AA+ 2.58 2.53 4.63%
912828QX1 US Treasury Notes/Bonds 1.500% 07/31/16 490,000 08/02/13 503,092.19 0.595% 501,698.00 102.750 503,475.00 2,456.66 505,931.66 0.462% 1,777.00 Aaa AA+ 2.67 2.61 5.03%
912828RF9 US Treasury Notes/Bonds 1.000% 08/31/16 470,000 09/04/13 471,615.63 0.883% 471,489.70 101.398 476,572.48 1,194.48 477,766.96 0.487% 5,082.78 Aaa AA+ 2.75 2.71 4.77%
912828RJ1 US Treasury Notes/Bonds 1.000%09/30/16 250,000 11/04/13 253,076.17 0.571%253,004.14 101.367 253,417.97 425.82 253,843.79 0.513%413.83 Aaa AA+2.83 2.79 2.53%912828RJ1 US Treasury Notes/Bonds 1.000%09/30/16 250,000 11/04/13 253,076.17 0.571%253,004.14 101.367 253,417.97 425.82 253,843.79 0.513%413.83 Aaa AA+2.83 2.79 2.53%
Total U.S. TreasuryBonds 5,280,000 5,459,871.50 0.411% 5,420,349.40 5,430,957.05 23,923.00 5,454,880.05 0.334% 10,607.65 Aaa AA+ 2.06 2.02 54.31%
Federal AgencyBonds
3135G0HG1 Federal National Mortgage Association 0.375% 03/16/15 450,000 10/31/12 450,252.00 0.351% 450,137.34 100.203 450,915.75 351.56 451,267.31 0.217% 778.41 Aaa AA+ 1.33 1.29 4.51%
3137EADD8 Federal Home Loan Mortgage Corporation 0.500% 04/17/15 450,000 10/31/12 451,539.00 0.360% 450,863.93 100.383 451,723.95 275.00 451,998.95 0.222% 860.02 Aaa AA+ 1.42 1.38 4.52%
3135G0KM4 Federal National Mortgage Association 0.500% 05/27/15 450,000 01/04/13 451,665.00 0.344% 451,040.07 100.358 451,612.35 25.00 451,637.35 0.259% 572.28 Aaa AA+ 1.50 1.48 4.52%
3137EACM9 Federal Home Loan Mortgage Corporation 1.750% 09/10/15 500,000 11/20/12 518,940.00 0.383% 512,079.50 102.570 512,851.50 1,968.75 514,820.25 0.299% 772.00 Aaa AA+ 1.75 1.75 5.13%
3134A4ZT4 Federal Home Loan Mortgage Corporation 4.750% 01/19/16 475,000 11/20/12 539,500.25 0.403% 518,819.43 109.321 519,277.12 8,272.92 527,550.04 0.365% 457.69 Aaa AA+ 2.17 2.03 5.19%
Total Federal AgencyBonds 2,325,000 2,411,896.25 0.370% 2,382,940.27 2,386,380.67 10,893.23 2,397,273.90 0.276% 3,440.40 Aaa AA+ 1.65 1.60 23.86%
Corporate Bonds
87612EAW6 Target Corp 1.125% 07/18/14 250,000 11/13/12 252,922.50 0.423% 251,101.34 100.545 251,361.50 1,039.06 252,400.56 0.264% 260.16 A2 A+ 0.67 0.63 2.51%
0258M0CZ0 American Express Credit Corp 5.125% 08/25/14 157,000 11/13/12 169,465.80 0.620% 162,160.74 103.473 162,452.77 2,145.67 164,598.44 0.394% 292.03 A2 A- 0.75 0.72 1.62%
824348AN6 Sherwin-Williams Co 3.125% 12/15/14 125,000 11/13/12 131,810.00 0.490% 128,409.15 102.623 128,278.87 1,801.22 130,080.09 0.595% -130.28 A3 A 1.08 1.02 1.28%
372917AQ7 Genzyme Corp 3.625% 06/15/15 250,000 10/26/12 269,797.50 0.577% 261,641.71 104.604 261,510.50 4,178.82 265,689.32 0.619% -131.21 A1 AA 1.58 1.49 2.61%
14912L4M0 Caterpillar Fin Serv Crp 2.750% 06/24/15 250,000 10/26/12 263,980.00 0.616% 258,276.60 103.469 258,671.50 2,998.26 261,669.76 0.524% 394.90 A2 A 1.58 1.52 2.59%
24702RAL5 Dell Inc 2.300% 09/10/15 250,000 10/26/12 260,307.50 0.836% 256,426.76 100.125 250,312.50 1,293.75 251,606.25 2.227% -6,114.26 B1 B+ 1.75 1.73 2.50%
36962G4T8 General Electric Capital Corp 2.250% 11/09/15 450,000 10/25/12 467,185.50 0.966% 461,068.84 103.067 463,803.75 618.75 464,422.50 0.657% 2,734.91 A1 AA+ 1.92 1.91 4.64%
78008KBS1 Royal Bank of Canada 2.625% 12/15/15 250,000 10/25/12 264,480.00 0.746% 259,480.06 103.898 259,745.25 3,026.04 262,771.29 0.699% 265.19 Aa3 AA- 2.08 1.97 2.60%
459200GU9 IBMCorp 2.000% 01/05/16 108,000 10/26/12 112,639.68 0.632% 111,067.63 103.020 111,261.28 876.00 112,137.28 0.550% 193.65 Aa3 AA- 2.08 2.05 1.11%
Total Corporate Bonds 2,090,000 2,192,588.48 0.699% 2,149,632.83 2,147,397.92 17,977.57 2,165,375.49 0.749% -2,234.91 A2 A+ 1.56 1.51 21.47%
Portfolio Totals 1.958% 9,730,750 10,100,105.96 0.462% 9,988,672.23 102.772 10,000,485.37 52,793.97 10,053,279.34 0.408% 11,813.14 Aa1 AA 1.85 1.81 100%PACKET PAGE: 46AGENDA ITEM 3A.4
CITY OF SAN JACINTO MONTHLY PORTFOLIO REPORT
NOVEMBER 30, 2013
PORTFOLIO TRANSACTIONS
Trade Settle Unit Amortized Unit Sale/Purchased Total Cost/ Net
Date Date Quantity Security Coupon Maturity Par Value Cost Book Value Price Principal Accrued Interest Proceeds Gain/Loss
Purchases
11/04/13 11/06/13 450,000 US Treasury Notes/Bonds 1.750% 07/31/15 450,000 102.59 461,654.30 2,097.15 463,751.45
11/04/13 11/06/13 250,000 US Treasury Notes/Bonds 1.000% 09/30/16 250,000 101.23 253,076.17 254.12 253,330.29
Total Purchases 700,000 714,730.47 2,351.27 717,081.74
Sales
11/04/13 11/06/13 450,000 Federal Home Loan Mortgage Corporation 0.625% 12/29/14 450,000 100.34 451,533.29 100.50 452,235.60 992.19 453,227.79 702.31
11/04/13 11/06/13 250,000 US Treasury Notes/Bonds 0.500% 10/15/14 250,000 100.31 250,773.11 100.34 250,839.84 75.55 250,915.39 66.73
Total Sales 700,000 702,306.40 703,075.44 1,067.74 704,143.18 769.04PACKET PAGE: 47AGENDA ITEM 3A.4
CITY OF SAN JACINTO MONTHLY PORTFOLIO REPORT
NOVEMBER 30, 2013
PORTFOLIO INTEREST EARNINGS
Beginning Adjusted Ending
Security Accrued Purchased Sold Interest Earned Amortization/ Interest Accrued
Symbol Description Coupon Maturity Interest Interest Interest Received Interest Accretion Earned Interest
U.S. TreasuryBonds
912828RL6 US Treasury Notes/Bonds 0.500% 10/15/14 58.38 0.00 -75.55 0.00 17.17 -13.55 3.62 0.00
912828LZ1 US Treasury Notes/Bonds 2.125% 11/30/14 3,844.74 0.00 0.00 -4,568.75 749.11 -680.53 68.58 25.10
912828MH0 US Treasury Notes/Bonds 2.250% 01/31/15 2,729.35 0.00 0.00 0.00 880.43 -795.13 85.31 3,609.78
912828MR8 US Treasury Notes/Bonds 2.375% 02/28/15 1,952.49 0.00 0.00 0.00 944.75 -838.09 106.66 2,897.24
912828NP1 US Treasury Notes/Bonds 1.750% 07/31/15 0.00 2,097.15 0.00 0.00 534.98 -460.05 74.93 2,632.13
912828PS3 US Treasury Notes/Bonds 2.000% 01/31/16 2,274.46 0.00 0.00 0.00 733.70 -634.52 99.17 3,008.15
912828QJ2 US Treasury Notes/Bonds 2.125% 02/29/16 1,637.78 0.00 0.00 0.00 792.47 -624.27 168.20 2,430.25
912828QA1 US Treasury Notes/Bonds 2.250% 03/31/16 850.55 0.00 0.00 0.00 797.39 -678.95 118.44 1,647.94
912828QF0 US Treasury Notes/Bonds 2.000% 04/30/16 24.86 0.00 0.00 0.00 745.86 -557.55 188.30 770.72
912828QR4 US Treasury Notes/Bonds 1.500% 06/30/16 2,274.46 0.00 0.00 0.00 550.27 -346.37 203.90 2,824.73
912828QX1 US Treasury Notes/Bonds 1.500% 07/31/16 1,857.47 0.00 0.00 0.00 599.18 -357.74 241.45 2,456.66
912828RF9 US Treasury Notes/Bonds 1.000% 08/31/16 804.97 0.00 0.00 0.00 389.50 -43.96 345.54 1,194.48
912828RJ1 US Treasury Notes/Bonds 1.000% 09/30/16 0.00 254.12 0.00 0.00 171.70 -72.03 99.67 425.82
Total U.S. TreasuryBonds 18,309.51 2,351.27 -75.55 -4,568.75 7,906.51 -6,102.74 1,803.77 23,923.00
Federal AgencyBonds
3137EADA4 Federal Home Loan Mortgage Corporation 0.625% 12/29/14 953.12 0.00 -992.19 0.00 39.06 -22.02 17.04 0.00
3135G0HG1 Federal National Mortgage Association 0.375% 03/16/15 210.94 0.00 0.00 0.00 140.62 -8.75 131.88 351.56
3137EADD8 Federal Home Loan Mortgage Corporation 0.500% 04/17/15 87.50 0.00 0.00 0.00 187.50 -51.49 136.01 275.00
3135G0KM4 Federal National Mortgage Association 0.500% 05/27/15 962.50 0.00 0.00 -1,125.00 187.50 -57.41 130.09 25.00
3137EACM9 Federal Home Loan Mortgage Corporation 1.750% 09/10/15 1,239.58 0.00 0.00 0.00 729.17 -557.25 171.92 1,968.75
3134A4ZT4 Federal Home Loan Mortgage Corporation 4.750% 01/19/16 6,392.71 0.00 0.00 0.00 1,880.21 -1,679.98 200.23 8,272.92
Total Federal AgencyBonds 9,846.35 0.00 -992.19 -1,125.00 3,164.06 -2,376.90 787.17 10,893.23PACKET PAGE: 48AGENDA ITEM 3A.4
CITY OF SAN JACINTO MONTHLY PORTFOLIO REPORT
NOVEMBER 30, 2013
PORTFOLIO INTEREST EARNINGS (CONTINUED)
Beginning Adjusted Ending
Security Accrued Purchased Sold Interest Earned Amortization/ Interest Accrued
Symbol Description Coupon Maturity Interest Interest Interest Received Interest Accretion Earned Interest
Corporate Bonds
87612EAW6 Target Corp 1.125% 07/18/14 804.69 0.00 0.00 0.00 234.37 -144.07 90.31 1,039.06
0258M0CZ0 American Express Credit Corp 5.125% 08/25/14 1,475.15 0.00 0.00 0.00 670.52 -578.41 92.11 2,145.67
824348AN6 Sherwin-Williams Co 3.125% 12/15/14 1,475.69 0.00 0.00 0.00 325.52 -269.12 56.40 1,801.22
372917AQ7 Genzyme Corp 3.625% 06/15/15 3,423.61 0.00 0.00 0.00 755.21 -619.65 135.56 4,178.82
14912L4M0 Caterpillar Fin Serv Crp 2.750% 06/24/15 2,425.35 0.00 0.00 0.00 572.92 -433.41 139.51 2,998.26
24702RAL5 Dell Inc 2.300% 09/10/15 814.58 0.00 0.00 0.00 479.17 -295.23 183.94 1,293.75
36962G4T8 General Electric Capital Corp 2.250% 11/09/15 4,837.50 0.00 0.00 -5,062.50 843.75 -464.46 379.29 618.75
78008KBS1 Royal Bank of Canada 2.625% 12/15/15 2,479.17 0.00 0.00 0.00 546.87 -379.25 167.63 3,026.04
459200GU9 IBMCorp 2.000% 01/05/16 696.00 0.00 0.00 0.00 180.00 -119.47 60.53 876.00
Total Corporate Bonds 18,431.74 0.00 0.00 -5,062.50 4,608.33 -3,303.07 1,305.28 17,977.57
Cash & Equivalents
FGVXX First American Government Obligations - Class Y 0.010% 12/01/13 0.19 0.00 0.00 -0.19 0.17 0.00 0.17 0.17
Total Cash & Equivalents 0.19 0.00 0.00 -0.19 0.17 0.00 0.17 0.17
Portfolio Totals 46,587.79 2,351.27 -1,067.74 -10,756.44 15,679.07 -11,782.71 3,896.39 52,793.97PACKET PAGE: 49AGENDA ITEM 3A.4
CITY OF SAN JACINTO MONTHLY PORTFOLIO REPORT
NOVEMBER 30, 2013
PORTFOLIO CASH LEDGER
Trade Settle
Date Date Activity Description Amount
Cash
11/01/13 Beginning Balance 0.00
11/01/13 Addition to Portfolio 0.19
11/04/13 Withdrawal from Portfolio -0.19
11/30/13 Ending Balance 0.00
First American Government Obligations - Class Y
11/01/13 Beginning Balance 42,604.7711/01/13 Beginning Balance 42,604.77
11/04/13 11/04/13 Transfer from MMF Dividend 0.19
11/04/13 11/06/13 Sale US Treasury Notes/Bonds 250,839.84
11/04/13 11/06/13 Sale Federal Home Loan Mortgage Corporation 452,235.60
11/04/13 11/06/13 Purchase US Treasury Notes/Bonds -461,654.30
11/04/13 11/06/13 Purchase US Treasury Notes/Bonds -253,076.17
11/04/13 11/06/13 Accrued Interest US Treasury Notes/Bonds 75.55
11/04/13 11/06/13 Accrued Interest Federal Home Loan Mortgage Corporation 992.19
11/04/13 11/06/13 Accrued Interest US Treasury Notes/Bonds -2,097.15
11/04/13 11/06/13 Accrued Interest US Treasury Notes/Bonds -254.12
11/12/13 11/12/13 Interest General Electric Capital Corp 5,062.50
11/26/13 Withdrawal from Portfolio -104.17
11/27/13 11/27/13 Interest Federal National Mortgage Association 1,125.00
11/30/13 Ending Balance 35,749.73PACKET PAGE: 50AGENDA ITEM 3A.4
Policy Section
CITY OF SAN JACINTO MONTHLY PORTFOLIO REPORT
NOVEMBER 30, 2013
PORTFOLIO PERFORMANCE
Total Return Current Prior 3 Prior 12 Year to Inception 3-Years 5-Years 11/30/12
as of 11/30/2013 Month Months Months Date 11/30/12
City of San Jacinto 0.13 0.54 0.64 0.60 0.64 - - 0.64
BofAMerrill 1-3 Year Treasury 0.09 0.42 0.53 0.49 0.53 0.76 1.24 0.53
Average Annualized Returns
PACKET PAGE: 51AGENDA ITEM 3A.4
CITY OF SAN JACINTO MONTHLY PORTFOLIO REPORT
NOVEMBER 30, 2013
PORTFOLIO COMPLIANCE
Section Description Compliance Requirement BLXComment
IX. 2 U.S. Treasury No limitations Compliant
IX. 3 FederalAgency No limitations Compliant
IX. 7 CDARS 30% limitin combination of CD's (including CDARS); 5-year maturity limit Compliant
IX. 8 NegotiableCD's
Issuer musthavelong-term debtrated A or higher and/or short-termdebt
rated A1 or higher by 2 NRSRO's; Maturity ≤to 5 years, 30% totalportfolio Compliant
IX. 5 Federally Insured Time
Deposits Limited to amounts covered under federalinsurance; 5-year maturity limit Compliant
IX. 6 TimeDeposits
Fully collateralized per CA law, 20% limitwhen combined with IX. 5; Issuer
musthavelong-termdebt rated A or higher or short-termdebt rated A1 or
higher by 2 NRSRO's, 5-year maturity limit
Compliant
IX. 1 MunicipalBonds Rated in 4 highestgeneral classifications by nationally recognized rating
service; 5% issuer limitation Compliant
IX. 4 Bankers Acceptances Rated A1 or better and havelong term debtrated A or better by 2 NRSRO's;
Maturity ≤ to 180 days, 40% total portfolio limit, 5% issuer limit Compliant
Section Description Compliance Requirement BLXComment
IX. 16 MutualFunds Authorized by CA GovernmentCodeSection 53601 Compliant
X.A.1 Futures and Options Prohibited Compliant
X.A.3 PotentialZero Accruals Prohibited Compliant
X.A.2 InverseFloaters, Range
Notes, and IO Strips Prohibited Compliant
IX. 14 Pass-Through Securities Issuer debtrated at leastA by 2 NRSRO; Mustberated in theAA category by
2 NRSRO's; 20% totalportfolio limit, 5-year maturity limit Compliant
IX. 15 Money Market Funds
Registerd with SECunder 1940 Act, havehighestranking by 2 NRSRO's;
Retained advisor registered (or exemptfrom registration) with 5 years
experienceinvesting in securities authorized by CA 53601 and atleast$500
million of assets; 20% totalportfolio limit, 10% per fund limit
Compliant
CorporateBonds
Corporations organized and operating in theU.S. or depository institutions
licensed by theU.S. or any stateand operating in theU.S.; Rated in theA
category or better by 2 NRSRO's, 5-year maturity limit; 30% totalportfolio
limit, 5% issuer limit
Compliance
Exception
Noted1
IX. 13
1 In February 2013,the Dell 2.30%9/10/2015Bonds, CUSIP24702RAL5(the “Dell Bonds”), were downgraded by Moody’s Investor Service (“Moody’s”) to Baa1 from A2. In addition, Fitch Ratings (“Fitch”) lowered the ratings on
the Dell Bonds to BB+ from A. The downgrade to below the “A” category by both Moody’s and Fitch caused the Dell Bonds to be out of compliance with the City’s Investment Policy which requires corporate medium term notes
to have a rating in the “A” category or better by at least two nationally recognized statistical rating organizations (“NRSRO’s”). Furthermore,Standard & Poor’s (“S&P”)downgraded the Dell Bonds to BBB from A- in May 2013. In
September 2013,the Dell bonds received additional downgrades; S&Plowered ratings to B+ from BBB and Fitch lowered ratings to B+ from BB+. Moody’s then lowered ratings to B1 from Baa1 in October 2013. Based upon
discussions between BLX Group LLC (“BLX”) and the City, the City has elected to retain the Dell Bonds in the portfolio. This decision is based upon the relatively short remaining term to maturity of the Dell Bonds and the outlook
that Dell will maintain the resources to fully service its debt obligations. The City, together with BLX, will continue to monitor the status of the Dell Bonds and BLX will provide monthly status updates in accordance with the
requirements of the Investment Policy. Please see the accompanying memorandum for further details.
IX. 11 LAIF 70% totalportfolio limit, up to themaximumpermitted balance Compliant
IX. 12 LocalGovernment
InvestmentPools
RiversideCounty InvestmentFund limited to 70% of theportfolio; JPA Pools
limited to 50% of theportfolio Compliant
IX. 9 RepurchaseAgreements
Collateralized at102% in accordancewith policy; 1-year maturity limit, no %
portfolio limit, collateralheld by custodian bank; Subjectto master
repurchaseagreementsubstantially in SIFMA's form
Compliant
IX. 10 CommercialPaper
Issuer is organized and operating in theU.S. with assets of atleast$500
million; Issuer short-term ratings of A1 or higher and long-term ratings of A
or higher by 2 NRSRO's; Maturity ≤ 270 days; 25% total portfolio limit; 5%
issuer limit
Compliant
IX. 8 NegotiableCD's rated A1 or higher by 2 NRSRO's; Maturity ≤to 5 years, 30% totalportfolio
limit, 5% issuer limit
Compliant X.A.3 PotentialZero Accruals Prohibited Compliant
X.A.5 Purchases on Margin Prohibited Compliant
X.A.6 ReverseRepos &
Leverage Prohibited Compliant
X.A.7 Foreign $ Securities Prohibited Compliant
X.B.2 SingleIssuer Limitation 5% issuer limitation, exceptU.S. Governmentand its agencies & enterprises Compliant
X.C.2 CallableSecurities 20% of totalportfolio (excluding MakeWholeCallsecurities) Compliant
X.C.3 MaximumMaturity Individualsecurity maturities limited to 5 years or less Compliant
X.C.4 Portfolio Duration
Limitation
Averageportfolio duration willbemanaged to beapproximatly equalto the
MarketBenchmark selected by theCity (typically +/- 20 of benchmark
duration)
CompliantPACKET PAGE: 52AGENDA ITEM 3A.4
TO CITY OF SAN JACINTO
FROM BLX GROUP LLC
DATE NOVEMBER 30, 2013
RE DOWNGRADE OF DELL BO
On October 29, 2013, the group (the “Dell/Silver Lake
Executive Officer, Michael Dell (“Mr. Dell”), and private equity firm Silver Lake Partners completed the leveraged
buyout transaction (the “Go-Private Transaction”) that they first introduced on February 5, 20
amended on August 2, 2013. The Dell/Silver Lake Group funded the $24.9 billion Go
debt financing arrangements, cash equity contributions, and cash on hand at Dell and its subsidiaries.
month end, the City’s Dell Bonds (“Dell Bonds”) hold a rating of B+ by S&P, B1 by Moody’s, and B+ by Fitch.
During the month, the price of the Dell Bonds
1, the average observed closing price for the Dell Bonds on November 29
on October 31st. The average observed closing yield on the Dell Bonds was 1.94% on November 29
compared to 2.09% at the end of October. The average observed spread to a duration
closed November at 170 basis points (1.70%) compared to 183 basis points (1.83%) at the end of October. As
of month’s end, Interactive Data, a leading provider of security pricing services, values the Dell Bonds at a
market price of 100.13,down from 100.38 at the end of October. Based upon the City’s amortized cost of
102.57, this market price indication equates to an unrealized loss of approximately $6,100, which when adjusted
for interest earned to date, results in a net unrealized loss o
realized gain or loss would depend upon market conditions and security pricing at the time of sale.
Based upon discussions between BLX Group LLC (“BLX”) and the City, the City has elected to retain the D
Bonds in the portfolio rather than sell and realize a market loss on the position. This decision is based upon the
relatively short remaining term to maturity of the Dell Bonds and the outlook that a post
Dell will maintain the resources to fully service its debt obligations. The City, together with BLX, will continue to
monitor the status of the Dell Bonds and BLX will provide monthly status updates in accordance with the
requirements of the Investment Policy.
M e m o r a n d u m
CITY OF SAN JACINTO
DOWNGRADE OF DELL BONDS IN CITY INVESTMENT PORTFOLIO
On October 29, 2013, the group (the “Dell/Silver Lake Group”) comprised of Dell’s Chairman and Chief
Executive Officer, Michael Dell (“Mr. Dell”), and private equity firm Silver Lake Partners completed the leveraged
Private Transaction”) that they first introduced on February 5, 20
amended on August 2, 2013. The Dell/Silver Lake Group funded the $24.9 billion Go-Private Transaction with
debt financing arrangements, cash equity contributions, and cash on hand at Dell and its subsidiaries.
l Bonds (“Dell Bonds”) hold a rating of B+ by S&P, B1 by Moody’s, and B+ by Fitch.
Dell Bonds trended higher and the yield trended lower. As reflected in Table
ce for the Dell Bonds on November 29th was 100.620 compared to 100.370
. The average observed closing yield on the Dell Bonds was 1.94% on November 29
compared to 2.09% at the end of October. The average observed spread to a duration-mat
closed November at 170 basis points (1.70%) compared to 183 basis points (1.83%) at the end of October. As
of month’s end, Interactive Data, a leading provider of security pricing services, values the Dell Bonds at a
down from 100.38 at the end of October. Based upon the City’s amortized cost of
102.57, this market price indication equates to an unrealized loss of approximately $6,100, which when adjusted
for interest earned to date, results in a net unrealized loss of approximately $3,800 or -1.45%. Of course, any
realized gain or loss would depend upon market conditions and security pricing at the time of sale.
Based upon discussions between BLX Group LLC (“BLX”) and the City, the City has elected to retain the D
Bonds in the portfolio rather than sell and realize a market loss on the position. This decision is based upon the
relatively short remaining term to maturity of the Dell Bonds and the outlook that a post-Go
resources to fully service its debt obligations. The City, together with BLX, will continue to
monitor the status of the Dell Bonds and BLX will provide monthly status updates in accordance with the
requirements of the Investment Policy.
M e m o r a n d u m
Group”) comprised of Dell’s Chairman and Chief
Executive Officer, Michael Dell (“Mr. Dell”), and private equity firm Silver Lake Partners completed the leveraged
Private Transaction”) that they first introduced on February 5, 2013 and later
Private Transaction with
debt financing arrangements, cash equity contributions, and cash on hand at Dell and its subsidiaries.As of
l Bonds (“Dell Bonds”) hold a rating of B+ by S&P, B1 by Moody’s, and B+ by Fitch.
trended higher and the yield trended lower. As reflected in Table
was 100.620 compared to 100.370
. The average observed closing yield on the Dell Bonds was 1.94% on November 29th
matched Treasury
closed November at 170 basis points (1.70%) compared to 183 basis points (1.83%) at the end of October. As
of month’s end, Interactive Data, a leading provider of security pricing services, values the Dell Bonds at a
down from 100.38 at the end of October. Based upon the City’s amortized cost of
102.57, this market price indication equates to an unrealized loss of approximately $6,100, which when adjusted
1.45%. Of course, any
realized gain or loss would depend upon market conditions and security pricing at the time of sale.
Based upon discussions between BLX Group LLC (“BLX”) and the City, the City has elected to retain the Dell
Bonds in the portfolio rather than sell and realize a market loss on the position. This decision is based upon the
Go-Private-Transaction
resources to fully service its debt obligations. The City, together with BLX, will continue to
monitor the status of the Dell Bonds and BLX will provide monthly status updates in accordance with the
PACKET PAGE: 53
AGENDA ITEM 3A.4
Table 1: TRACE Trade History
Date High Low Last Avg High
10/31/2013 100.740 100.000 100.250 100.370 2.299
11/1/2013 100.595 99.000 100.435 99.798 2.859
11/4/2013 100.450 99.750 100.250 100.100 2.439
11/5/2013 100.400 99.750 100.275 100.075 2.439
11/6/2013 100.585 99.825 100.250 100.205 2.398
11/7/2013 100.500 99.397 100.050 99.949 2.640
11/8/2013 100.530 99.000 100.530 99.765 2.866
11/12/2013 100.910 99.405 100.100 100.158 2.636
11/13/2013 101.848 98.246 101.848 100.047 3.304
11/14/2013 101.375 100.375 100.910 100.875 2.087
11/15/2013 100.910 100.100 100.350 100.505 2.242
11/18/2013 101.906 100.034 100.034 100.970 2.280
11/19/2013 100.350 100.000 100.000 100.175 2.299
11/20/2013 100.500 100.050 100.050 100.275 2.270
11/21/2013 101.160 99.325 100.400 100.243 2.688
11/22/2013 100.500 100.010 100.250 100.255 2.293
11/25/2013 101.000 99.260 100.530 100.130 2.727
11/26/2013 100.990 100.000 100.125 100.495 2.299
11/27/2013 100.600 100.055 100.500 100.327 2.267
11/29/2013 100.684 100.557 100.684 100.620 1.977
Monthly
Average:100.831 99.692 100.398 100.261 2.474
Price
98
99
100
101
102
103
104
PriceGraph1: Dell Bond Price
50
100
150
200
250
300
SpreadGraph3: Dell Bond Spread
High Low Last Avg Vol(M) Trds Dlr Buy Dlr Sell
2.299 1.890 2.160 2.095 5,610 41 475 1,500
2.859 1.969 2.058 2.414 3,065 28 2,020
2.439 2.049 2.160 2.244 1,424 13 161 843
2.439 2.076 2.146 2.258 982 17 60 564
2.398 1.972 2.159 2.185 811 24 390
2.640 2.019 2.271 2.329 4,719 14 2,558 1,600
2.866 2.002 2.002 2.434 2,966 16 234 1,060
2.636 1.789 2.243 2.212 6,389 28 2,860 1,822
3.304 1.264 1.264 2.284 946 14 287
2.087 1.526 1.786 1.806 198 11 0
2.242 1.785 2.101 2.014 2,165 9 60 1,045
2.280 1.227 2.280 1.753 2,090 12 885
2.299 2.100 2.299 2.200 544 7 334
2.270 2.014 2.270 2.142 400 11 75
2.688 1.639 2.070 2.163 2,593 22 245 1,034
2.293 2.013 2.156 2.153 2918 13 1,348 1,050
2.727 1.727 1.995 2.227 2,336 14 783 1,021
2.299 1.730 2.227 2.014 1,094 13 103 425
2.267 1.953 2.010 2.110 3,251 15 1,556 1,627
1.977 1.904 1.904 1.940 800 5 300
2.474 1.829 2.074 2.152 2,089 15 750 646
Yield Dealer to Client Volume(M)
Source:Bloomberg
0.80
1.30
1.80
2.30
2.80
3.30
YieldGraph2: Dell Bond Yield
Source:Bloomberg
9
10
11
12
13
14
15
PriceGraph4: Dell Equity Price
City of San Jacinto
November 30, 2013
Page 2
D→D
Dlr Sell Vol(M)
1,500 -1,025 3,635
10 2,010 1,035
843 -682 420
564 -504 358
34 356 387
1,600 958 561
1,060 -826 1,672
1,822 1,038 1,707
22 265 637
72 -72 126
1,045 -985 1,060
20 865 1,185
0 334 210
20 55 305
1,034 -789 1,314
1,050 298 520
1,021 -238 532
425 -322 566
1,627 -71 68
0 300 500
646 105 693
Source: Bloomberg and BLX Group LLC
Dealer to Client Volume(M)
Net
Source:Bloomberg
Source:Bloomberg
PACKET PAGE: 54
AGENDA ITEM 3A.4
January 7, 2014
TO: The Honorable Mayor and Members of the City Council
FROM: Mike Emberton, Assistant City Manager
SUBJECT: Authorization for the Mayor, Councilmember and One Member of Staff to
attend the Annual US Conference of Mayors in Washington DC January
22-24, 2014
RECOMMENDATION:
Staff recommends that the Council, by motion, authorize the Mayor, a Councilmember and One
Staff member to attend the Annual US Conference of Mayors in Washington DC January 22-24,
2014.
DISCUSSION
The annual US Conference of Mayors provides an opportunity for the Mayor to participate in
municipal best practice activities with other mayors from cities with populations in excess of
30,000. The mayors help to craft policy ideas and are able to attend valuable educational
sessions. In addition, because so many mayors are in the City at the time, most congressional
representatives and senators are present. As such, it provides an excellent opportunity for the
Mayor, Councilmember and a member of Staff to meet with our local representatives and the
various federal agencies. Funds for this travel and to register the Mayor for the Conference
have been included in this year’s budget.
ALTERNATIVES
1) Approve staff recommendation
2) Deny recommendation and provide staff direction
FISCAL IMPACT
As indicated above, funds were included the budget for registration to the Conference and for
travel to Washington DC. The estimated cost for airfare, lodging and meals is $3900, or $1300
per person. Registration for the Conference is $800, and covers all activities including meals
each day of the conference.
ATTACHMENTS
Mayors Conference Agenda
PACKET PAGE: 55
AGENDA ITEM 3A.5
1
Title Sponsor:
THE U.S. CONFERENCE OF MAYORS
82nd WINTER MEETING
CAPITAL HILTON HOTEL
WASHINGTON, D.C.
January 22-24, 2014
(Draft Agenda as of December 20, 2013)
“Innovations that Lead”
WEDNESDAY, JANUARY 22
Registration
7:00 - 6:00 p.m.
(Upper Lobby)
Orientation for New Mayors and First Time Mayoral Attendees
(Continental Breakfast)
8:00 - 9:00 a.m.
( )
The U.S. Conference of Mayors welcomes its new mayors, new members, and first time
attendees to this informative session. Connect with fellow mayors and learn how to take full
advantage of what the Conference has to offer.
Presiding: TOM COCHRAN
CEO and Executive Director
The United States Conference of Mayors
BRIAN C. WAHLER
Mayor of Piscataway
Chair, Standing Committee on Membership
PACKET PAGE: 57
AGENDA ITEM 3A.5
2
Title Sponsor:
Membership Standing Committee
9:00 - 10:00 a.m.
( )
Chair: BRIAN C. WAHLER
Mayor of Piscataway
Remarks: TBA
Mayors Water Council
10:00 - 11:00 a.m.
( )
Co-Chairs: GREGORY A. BALLARD
Mayor of Indianapolis
STEPHANIE RAWLINGS-BLAKE
Mayor of Baltimore
Remarks: TBA
Council on Metro Economies and the New American City
10:00 - 11:00 a.m.
( )
Chair: MICHAEL B. COLEMAN
Mayor of Columbus
Remarks: TBA
Workshop: Five Things Fiduciary Responsible Mayors Need To Know
11:00 - 12:00pm
( )
Moderator: STEVE BENJAMIN
Mayor of Columbia, SC
Remarks: TBA
PACKET PAGE: 58
AGENDA ITEM 3A.5
3
Title Sponsor:
Small Business, Franchising and Entrepreneurship Task Force
11:00 - 12:00 p.m.
( )
Co-Chairs: ELIZABETH B. KAUTZ
Mayor of Burnsville
SYLVESTER “SLY” JAMES
Mayor of Kansas City, MO
Remarks: How Partner America Can Help Your City and Small Businesses Grow
LOUIS M. MOSCA
Executive Vice President & Chief Operating Officer
American Management Services, Inc.
Other Remarks TBA
Technology and Innovation Task Force
11:00 - 12:00 p.m.
( )
Chair: EDWIN M. LEE
Mayor of San Francisco
Remarks: Entrepreneurship in Government
Open Data Toolkit
TBA
OPENING PLENARY LUNCHEON
12:30 - 2:00 p.m.
(Presidential Ballroom)
Presiding: SCOTT SMITH
Mayor of Mesa
President, The United States Conference
of Mayors
Remarks: WILLIAM J. MILLS
Chief Executive Officer, North America
Citi
Title Sponsor
PACKET PAGE: 59
AGENDA ITEM 3A.5
4
Title Sponsor:
President’s Report: SCOTT SMITH
Mayor of Mesa
President, The United States Conference
of Mayors
Remarks: THE HONORABLE PENNY PRITZKER
United States Secretary of Commerce
Remarks: TBA
STANDING COMMITTEES
Children, Health and Human Services
2:30 - 3:30 p.m.
( )
Chair: JAMES J. SCHMITT
Mayor of Green Bay
Remarks: TBA
Energy
2:30 - 3:30 p.m.
( )
Chair: SHANE BEMIS
Mayor of Gresham
Remarks: THE HONORABLE ERNEST MONIZ
Secretary
U.S. Department of Energy
PACKET PAGE: 60
AGENDA ITEM 3A.5
5
Title Sponsor:
Jobs, Education and the Workforce
2:30 - 3:30 p.m.
( )
Chair: FRANK C. ORTIS
Mayor of Pembroke Pines
Remarks: Department of Commerce Initiatives to Promote Skills Training
KATE MCADAMS
Senior Advisor to the Secretary
United States Department of Commerce
Metro Economies
2:30 - 3:30 p.m.
( )
Chair: GREG FISCHER
Mayor of Louisville
Remarks: TBA
TASK FORCE MEETINGS
Education Reform Task Force
3:30 - 4:30 p.m.
( )
Chair: MICHAEL B. HANCOCK
Mayor of Denver
Remarks: THE HONORABLE ARNE DUNCAN
Secretary
U.S. Department of Education
Energy Independence and Climate Protection Task Force
3:30 - 4:30 p.m.
( )
Co-Chairs: JAMES BRAINARD
Mayor of Carmel, IN
BILL FINCH
Mayor of Bridgeport
Remarks: TBA
PACKET PAGE: 61
AGENDA ITEM 3A.5
6
Title Sponsor:
Mayors and Metro Universities Task Force
3:30 - 4:30 p.m.
( )
Chair: BUDDY DYER
Mayor of Orlando
Remarks: TBA
Mayors and Police Chiefs Task Force
3:30 - 4:30 p.m.
Chair: ASHLEY SWEARENGIN
Mayor of Fresno
Remarks: TBA
Women Mayors
4:30 - 6:00 p.m.
( )
Chair: MARY ANN LUTZ
Mayor of Monrovia
Remarks: TBA
OPENING RECEPTION: Capital Hilton Hotel
6:00 - 7:30 p.m.
( )
Sponsors: The Internet Association
Uber
PACKET PAGE: 62
AGENDA ITEM 3A.5
7
Title Sponsor:
THURSDAY, JANUARY 23
Registration
7:00 - 5:00 p.m.
(Upper Lobby)
PLENARY BREAKFAST: Mayors and Business Leaders
7:30 - 9:00 a.m.
(Congressional/Senate)
Sponsors: Target Corporation
Starbucks Coffee Company
Other TBA
Presiding: BOB FOSTER
Mayor of Long Beach
Chair, Mayors Business Council
Greeting: TOM COCHRAN
CEO and Executive Director
The United States Conference of Mayors
TBA
Target Corporation
TBA
Starbucks Coffee Company
TOM PHILLIPS
Director, State and Local Government Affairs
Siemens Corporation
Co-Chair, The Mayors Business Council Steering Committee
DONOVAN W. PEPPER
National Director, Local Government Affairs
Walgreens
Co-Chair, The Mayors Business Council Steering Committee
Remarks USCM National Summer Youth Jobs Challenge
Awards Presentation
FRANK C. ORTIS
Mayor of Pembroke Pines
Chair, Jobs, Education and the Workforce Standing Committee
PACKET PAGE: 63
AGENDA ITEM 3A.5
8
Title Sponsor:
Public-Private Partnerships to Support Summer Youth Employment
PEDRO SEGARRA
Mayor of Hartford
Other Mayor TBA
Remarks: TBA
PLENARY SESSION
9:30 - 11:15 a.m.
(Presidential Ballroom)
Presiding: SCOTT SMITH
Mayor of Mesa
President, The United States Conference
of Mayors
USCM Leadership Award: Leading the Climb to a
Bright Financial Future
Presenter: STEVE BENJAMIN
Mayor of Columbia, SC
Mayoral Advocate and Advisor for Benefits Partnerships
Update: USCM/Google “Get Your Business Online” Initiative
USCM Platinum Member
Remarks: BILL SIMON
CEO
Walmart USA
Remarks: TBA
PACKET PAGE: 64
AGENDA ITEM 3A.5
9
Title Sponsor:
STANDING COMMITTEES
Criminal and Social Justice
11:30 - 12:30 p.m.
( )
Chair: ANNISE PARKER
Mayor of Houston
Remarks: TBA
Environment
11:30 - 12:30 p.m.
( )
Chair: GREG STANTON
Mayor of Phoenix
Remarks: TBA
Community Development and Housing
11:30 - 12:30 p.m.
( )
Chair: SETTI D. WARREN
Mayor of Newton
Remarks: TBA
Transportation and Communications
11:30 - 12:30 p.m.
( )
Chair: KASIM REED
Mayor of Atlanta
Remarks: TBA
PACKET PAGE: 65
AGENDA ITEM 3A.5
10
Title Sponsor:
CHILDHOOD OBESITY PREVENTION AWARDS LUNCHEON
12:30 - 2:00 p.m.
(Presidential Ballroom)
Sponsor: American Beverage Association
Presiding: SCOTT SMITH
Mayor of Mesa
President, The United States Conference
of Mayors
Presentation: Childhood Obesity Prevention Awards (Video)
American Beverage Association
SUSAN NEELY
President
American Beverage Association
USCM Platinum Member
Update: 82nd Annual Conference of Mayors
Dallas, June 20-23, 2014
MIKE RAWLINGS
Mayor of Dallas, Host
Remarks: TBA
TASK FORCE MEETINGS
Mayors Professional Sports Alliance
(Mayors from cities with a NFL, NBA, NHL, MLB, or MLS Team)
2:30 - 3:30 p.m.
( )
Presiding: GREGORY A. BALLARD
Mayor of Indianapolis
Remarks: TBA
PACKET PAGE: 66
AGENDA ITEM 3A.5
11
Title Sponsor:
Food Policy Task Force
2:30 - 3:30 p.m.
( )
Chair: PAUL SOGLIN
Mayor of Madison
Remarks: TBA
Vacant and Abandoned Properties Task Force
2:30 - 3:30 p.m.
( )
Co-Chairs: STEVE BENJAMIN
Mayor of Columbia
ROY BUOL
Mayor of Dubuque
Remarks: TBA
Mayors Exports and Ports Task Force
2:30 - 3:30 p.m.
( )
Chair: ALVIN BROWN
Mayor of Jacksonville
Remarks: TBA
STANDING COMMITTEES
International Affairs
4:00 - 5:00 p.m.
( )
Chair: JEAN QUAN
Mayor of Oakland
Remarks: TBA
PACKET PAGE: 67
AGENDA ITEM 3A.5
12
Title Sponsor:
Tourism, Arts, Parks, Entertainment and Sports
4:00 - 5:00 p.m.
( )
Chair: MITCHELL J. LANDRIEU
Mayor of New Orleans
Remarks: TBA
Veterans Affairs Task Force
4:00 - 5:00 p.m.
( )
Chair: TBD
Remarks: TBA
Community Leaders of America/Republican Mayors (Closed)
5:00 - 6:30 p.m.
( )
National Conference of Democratic Mayors (Closed)
5:00 - 6:30 p.m.
( )
LATE NIGHT EVENT: St. Regis Hotel
9:30 - 12:00 a.m.
Sponsors: Black & Veatch Corporation
Linebarger Goggan Blair & Sampson, LLP
Walmart
PACKET PAGE: 68
AGENDA ITEM 3A.5
13
Title Sponsor:
FRIDAY, JANUARY 24
Registration
7:00 - 5:00 p.m.
(Upper Lobby)
PLENARY BREAKFAST: Honoring Leadership in the Arts
7:45 - 9:15 a.m.
(Congressional/Senate)
Moderator: MITCHELL J. LANDRIEU
Mayor of New Orleans
Chair, Standing Committee on Tourism, Arts,
Parks, Entertainment and Sports
Remarks: TOM COCHRAN
CEO and Executive Director
The United States Conference of Mayors
ROBERT LYNCH
President and CEO
Americans for the Arts
Award Winners: 2014 National Award for Local Arts Leadership
2014 National Award for State Arts Leadership
2014 Legendary Artist Award
PLENARY SESSION
9:45 - 11:30 a.m.
(Presidential Ballroom)
Presiding: SCOTT SMITH
Mayor of Mesa
President, The United States Conference
of Mayors
Presentation: USCM-Purdue Pharma Prescription Drug
Abuse Awareness Awards
USCM Platinum Member
PACKET PAGE: 69
AGENDA ITEM 3A.5
14
Title Sponsor:
Update: USCM-CUSP Partnership
MARY KATE CAMPBELL
Public Affairs Manager
DuPont
USCM Platinum Member
Presentation: USCM-Scotts Miracle GRO1000 Gardens
and Green Spaces Grant Awards
SU LOK
Director, Corporate and Community Partnerships
The Scotts Miracle Gro Company
USCM Platinum Member
Remarks TBA
TASK FORCE MEETINGS
Advanced Manufacturing Task Force
11:30 - 12:30 p.m.
( )
Chair: VIRG BERNERO
Mayor of Lansing
Vice-Chairs: DENNY DOYLE
Mayor of Beaverton
NEIL M. O’LEARY
Mayor of Waterbury
Remarks: TBA
PACKET PAGE: 70
AGENDA ITEM 3A.5
15
Title Sponsor:
Immigration Reform Task Force
11:30 - 12:30 p.m.
( )
Co-Chairs: RAUL SALINAS
Mayor of Laredo
TOM TAIT
Mayor of Anaheim
Remarks: TBA
Hunger and Homelessness Task Force
11:30 - 12:30 p.m.
( )
Co-Chairs: A.C. WHARTON
Mayor of Memphis
HELENE SCHNEIDER
Mayor of Santa Barbara
Remarks: TBA
U.S. Conference of Mayors Executive Committee (Closed)
11:30 - 12:30 p.m.
( )
CLOSING PLENARY LUNCHEON
1:00 - 2:30 p.m.
(Presidential Ballroom)
Presiding: SCOTT SMITH
Mayor of Mesa
President, The United States Conference
of Mayors
Announcement: Dollarwise Innovation Grants and
Summer Youth Employment Program
Remarks: TBA
Adjourn
PACKET PAGE: 71
AGENDA ITEM 3A.5
16
Title Sponsor:
THE U.S. CONFERENCE OF MAYORS
WORKFORCE DEVELOPMENT
COUNCIL
WEDNESDAY, JANUARY 22
Workforce Development Council Board Meeting/Annual Winter Meeting
8:00 a.m. - 3:30 p.m.
(St. Regis Hotel, Astor Ballroom)
President: MARLENA SESSIONS
CEO
Workforce Development Council of Seattle-King County
Seattle
NOTICE:
2:15 - 3:30 p.m. WDC members attend the Mayors Jobs, Education and the Workforce
Standing Committee Meeting in ______ Room of the Capital Hilton
Hotel
The Workforce Development Council is an affiliate organization of The U.S. Conference of
Mayors.
THURSDAY, JANUARY 23
Workforce Development Council Annual Winter Meeting
7:30 a.m. - 3:00 p.m.
(St. Regis Hotel, Astor Ballroom)
NOTICE:
7:30 - 9:00 a.m. WDC members will attend the Mayors and Business Leaders Plenary
Breakfast in the Congressional/Senate Ballroom of the Capital Hilton
Hotel.
PACKET PAGE: 72
AGENDA ITEM 3A.5
January 7, 2014
TO: The Honorable Mayor and Members of the City Council
FROM: Tim Hults, City Manager
Jeff Ballinger, City Attorney
SUBJECT: Resolution Authorizing the Annex of Territory into Community Facilities
District No. 2003-1 and Declaring the Results of a Special Annexation
Landowner Election and Directing the Recording of an Amended Notice of
Special Tax Lien
RECOMMENDATION:
Staff recommends that the City Council adopt the Resolution Authorizing the Annex of
Territory into Community Facilities District No. 2003-1 and Declaring the Results of a
Special Annexation Landowner Election and Directing the Recording of an Amended
Notice of Special Tax Lien.
DISCUSSION
The City Council and Planning Commission have identified the need for additional
funding sources for police protection and fire protection and suppression services,
especially those services that are created by new development within the City. In
response to the need for additional funding for such services, the City Council formed
Community Facilities District 2003-1 (the "CFD”) and the levy of special taxes therein.
The City has been utilizing the CFD as a tool to assess new residential development for
the direct costs associated with providing police protection and fire protection and
suppression services. The use of the CFD provides additional funds to mitigate the
added cost of providing public safety services for new residential development. The
adoption of the Resolution Authorizing the Annexation of Territory to CFD 2003-1 and
authoring the Levy of a Special Tax and submitting the levy of Special Tax to qualified
electors is required to annex the territory into the CFD. The Resolution of Intention
approves the CFD annexation boundaries, and set the Public Hearing date for January
7, 2014 during a regularly scheduled City Council meeting. A ballot was mailed to the
property owner within the annexation territory, to vote for or against the annexation.
FISCAL IMPACT:
The annexation of the territory into the CFD will have a beneficial impact to the City's
budget in that, upon implementation of the proposed annexation, would assist in the
funding of police protection and fire protection and suppression services.
PACKET PAGE: 73
AGENDA ITEM 4.1
ATTACHMENTS:
1. Resolution of Certifying Election Results No._____
2. Resolution of Annexation and Calling for a Special Election
PACKET PAGE: 74
AGENDA ITEM 4.1
Page 1 of 3
STATE OF CALIFORNIA ) RESOLUTION NO.
COUNTY OF RIVERSIDE )ss
CITY OF SAN JACINTO )
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN JACINTO, DECLARING THE RESULTS OF A SPECIAL
ANNEXATION LANDOWNER ELECTION AND DIRECTING
THE RECORDING OF AN AMENDED NOTICE OF SPECIAL
TAX LIEN
City of San Jacinto
Community Facilities District No. 2003-1
Annexation No. 54
RESOLVED by the City Council (the “Council”) of the City of San Jacinto (the “City”), County of
Riverside, State of California, that:
WHEREAS, the City Council of the City has previously formed a Community Facilities District
pursuant to the provisions of the Mello-Roos Community Facilities Act of 1982 (Sections 53311 and
following, California Government Code; hereafter referred to as the “Act”). The existing Community
Facilities District being designated as Community Facilities District No. 2003-1 (the “CFD”); and
WHEREAS, in proceedings heretofore conducted by the Council pursuant to the Act, the Council
has heretofore adopted a resolution calling a special election of the qualified landowner electors in the
territory of the land proposed to be annexed to the CFD.
WHEREAS, pursuant to the terms of the resolution of the Council entitled “A Resolution of the City
Council of San Jacinto, Authorizing the Annexation of Territory to Community Facilities District No. 2003-1
and Authorizing the Levy of a Special Tax and Submitting the Levy of Special Tax to Qualified Electors”
(the “Resolution of Annexation and Election”), adopted by the Council on this date, which is hereby
incorporated herein by this reference, the special election has been held and the City Clerk has on file a
Canvass and Statement Result of Election (the “Canvass”), a copy of which is attached hereto as Exhibit
A; and
WHEREAS, this Council has reviewed the Canvass and hereby approves said Canvass.
NOW, THEREFORE, it is hereby RESOLVED, DETERMINED AND ORDERED by the City
Council of the City of San Jacinto as follows:
SECTION 1. Recitals. The foregoing recitals are true and correct.
PACKET PAGE: 75
AGENDA ITEM 4.1
Page 2 of 3
SECTION 2. Issues Presented. The issues presented at the special election were (i) the
annexation of territory to the CFD; and (ii) the levy of a special tax within the
territory annexed to the CFD.
SECTION 3. Measure Approved. Pursuant to the Canvass, the issues presented at the special
election were approved by the landowners of the territory proposed for the
annexation to the CFD by more than two-thirds of the votes received at the special
election.
SECTION 4. Declaration of Annexation. The Council does hereby determine and declare that
the annexed territory is now added to and becomes a part of the CFD. The
Council, acting as the City Council of the CFD, is hereby empowered to levy the
authorized special tax within the annexation territory.
SECTION 5. Authority to Levy. Pursuant to the voter approval, this Council may levy special
taxes in the territory in the captioned annexation according to the rate and method
of apportionment specified in the resolution of this Council entitled “A Resolution
of the City Council of San Jacinto Declaring its Intention to Annex Territory into
Community Facilities District No. 2003-1 and to Authorize the Levy of Special
Taxes Therein” adopted on November 19, 2013.
SECTION 6. Prior Proceedings. It is hereby found that all prior proceedings and actions taken
by this Council with respect to the CFD and the territory annexed thereto were
valid and in conformity with the Act.
SECTION 7. Amendment to Notice of Lien. The City Clerk is hereby directed to complete,
execute and cause to be recorded in the office of the County Recorder of the
County of Riverside an amendment to the Notice of Special Tax Lien in the form
required by the Act, such recording to occur no later than fifteen (15) days
following adoption of this Resolution by the Council.
SECTION 8. This Resolution shall take effect upon its adoption.
PACKET PAGE: 76
AGENDA ITEM 4.1
Page 3 of 3
ADOPTED, SIGNED AND APPROVED this this 7th day of January, 2014, by the following vote:
Ayes:
Nays:
Absent:
Abstained:
City of San Jacinto
By,
Alonso Ledezma, Mayor
ATTEST:
Rick Miller, City Clerk
APPROVED AS TO FORM:
City Attorney, City of San Jacinto
Best, Best & Krieger, LLP
PACKET PAGE: 77
AGENDA ITEM 4.1
A-1
EXHIBIT A
City of San Jacinto
Community Facilities District No. 2003-1
Annexation No. 54
CANVASS AND STATEMENT OF RESULT OF ELECTION
I hereby certify that on January 7, 2014, I canvassed the returns of the election held on January
7, 2014, for the City of San Jacinto Community Facilities District No. 2003-1 Annexation No. 54
and the total number of ballots cast in such election and the total number of votes cast for and
against the measure are as follows and the totals as shown for and against the measure are full,
true and correct:
Qualified
Landowner
Votes
Votes
Cast
Votes
YES
Votes
NO
City of San Jacinto Community Facilities
District No. 2003-1 Annexation No. 54
Special Tax Election, January 7, 2014 __4__ _____ _____ _____
BALLOT MEASURE: Shall the City of San Jacinto, by and for its
Community Facilities District No. 2003-1 (the “CFD”), be authorized to
annually levy a special tax within the territory identified as Annexation
No. 54 to the CFD in accordance with the rate and method of
apportionment described in Resolution No. 3484 adopted by the Council
of the City of San Jacinto on November 19, 2013?
Yes: __________
No: __________
IN WITNESS WHEREOF, I HAVE HEREUNTO SET MY HAND on January 7, 2014.
By:
Rick Miller, City Clerk
City of San Jacinto
PACKET PAGE: 78
AGENDA ITEM 4.1
Page 1 of 4
STATE OF CALIFORNIA ) RESOLUTION NO.
COUNTY OF RIVERSIDE )ss
CITY OF SAN JACINTO )
A RESOLUTION OF THE CITY COUNCIL OF SAN JACINTO,
AUTHORIZING THE ANNEXATION OF TERRITORY TO
COMMUNITY FACILITIES DISTRICT NO. 2003-1 AND
AUTHORIZING THE LEVY OF A SPECIAL TAX AND
SUBMITTING THE LEVY OF SPECIAL TAX TO QUALIFIED
ELECTORS
City of San Jacinto
Community Facilities District No. 2003-1
Annexation No. 54
RESOLVED by the City Council (the “Council”) of the City of San Jacinto (the “City”), County of
Riverside, State of California, that:
WHEREAS, on November 19, 2013 the Council adopted Resolution No. 3484 entitled “A
Resolution of the City Council of San Jacinto Declaring its Intention to Annex Territory into Community
Facilities District No. 2003-1 and to Authorize the Levy of Special Taxes Therein” (“Resolution of Intention
to Annex”), stating its intention to annex certain territory into Community Facilities District No. 2003-1 (the
“CFD”) pursuant to the Mello Roos Community Facilities Act of 1982, Section 53311, and following of the
California Government Code (the “Act”); and
WHEREAS, a copy of the Resolution of Intention to Annex, incorporating a description and map of
the proposed boundaries of the annexation territory (“Annexation No. 54”), stating the services to be
provided, and the rate and method of special tax to be levied within the annexation territory to pay for the
services, is on file with the City Clerk, and the provisions thereof are fully incorporated herein by reference;
and
WHEREAS, on the date hereof, the Council held a noticed public hearing as required by the Act
and the Resolution of Intention to Annex relative to the proposed annexation territory to the CFD and the
levy of special taxes in the annexation territory; and
WHEREAS, at such hearing all interested persons desiring to be heard an all matters pertaining to
the annexation territory to the CFD and the levy of special taxes within the annexation territory were heard
and full and fair hearing was held; and
WHEREAS, prior to the time fixed for the hearing, written protests have not been filed against the
proposed annexation of territory to the CFD by (i) 50% or more of the registered voters, or six registered
PACKET PAGE: 79
AGENDA ITEM 4.1
Page 2 of 4
voters, whichever is more, residing in the existing CFD; or (ii) 50% or more of the registered voters, or six
registered voters, whichever is more, residing in the territory proposed to be annexed; or (iii) owners of
one-half or more of the area of land in the existing CFD; or (iv) owners of one-half or more of the area of
land in the territory proposed to be annexed.
WHEREAS, the annexation map of Annexation No. 54 has been filed with the County Recorder of
Riverside County, which map shows the territory to be annexed in these proceedings, and a copy of the
map is on file with the City Clerk.
NOW, THEREFORE, it is hereby RESOLVED, DETERMINED AND ORDERED by the City
Council of the City of San Jacinto as follows:
SECTION 1. Recitals. The foregoing recitals are true and correct.
SECTION 2. Prior Proceedings. All prior proceedings taken by this Council with respect to the
CFD and the proposed annexation territory have been duly considered and are
hereby determined to be valid an in conformity with the Act, and the CFD has
been validly established pursuant to the Act.
SECTION 3. Prior Resolutions. The provision of the Resolution of Intention previously adopted
by the Council for the CFD are by referenced incorporated herein.
SECTION 4. Boundaries. The boundaries of the territory to be annexed to the CFD, as
described in Annexation Map No. 54, is on file with the City Clerk and heretofore
recorded in the Riverside County Recorder’s Office on November 21, 2013, in
Book 76 at Page 55 of Maps of Assessment and Community Facilities Districts,
Instrument No. 2013-0549962, is hereby approved, and incorporated herein by
this reference, and shall be included within the boundaries of the CFD, and said
territory is hereby ordered annexed to the CFD, subject to voter approval of the
levy of special taxes therein as provided.
SECTION 5. Voter Approval. Pursuant to the provision of the Act, the propositions of (i) the
annexation of the annexation territory, and (ii) the levy of special taxes within the
annexation territory shall be submitted to the voters of the annexation territory at
an election called therefore as hereinafter provided.
SECTION 6. Electors Determined. The Council hereby finds that fewer than 12 persons have
been registered to vote within the territory proposed to be annexed for each of the
PACKET PAGE: 80
AGENDA ITEM 4.1
Page 3 of 4
90 days preceding the close of the hearing heretofore conducted and concluded
by the Council for the purpose of these annexation proceedings. Accordingly, and
pursuant to Section 53326 of the Act, the Council finds that for purposes of these
proceedings the qualified electors are the landowners within the annexation
territory and that the vote shall be by said landowners, each having one vote for
each acre or portion thereof such landowner owns in the annexation territory.
SECTION 7. Applicable Laws. Pursuant to the Act, the election shall be conducted by mail
ballot under section 4000 of the California Elections Code, provided, however, that
for the purposes of setting the date for the election, Sections 53326 and 53327 of
the Act shall govern.
SECTION 8. Special Election Called. This Council hereby calls a special election to consider
the measure described in the ballot referred to in Exhibit A hereto, which form is
hereby approved. The special election shall be held in the meeting room of the
Council immediately following adoption of this Resolution. The Council hereby
further finds that the provision of the Act requiring a minimum of 90 days to elapse
before said election is for the protection of the voters, and the voters have waived
such requirement and the date for the election herein is established accordingly.
SECTION 9. Election Official. The City Clerk is hereby designated as the official to conduct
said election. It is hereby acknowledged that the City Clerk has on file the
Resolution of Intention, a certified map of the proposed boundaries of the territory
to be annexed to the CFD, and a sufficient description to allow the City Clerk to
determine the boundaries of the territory to be annexed to the CFD. The voted
ballot shall be returned to the City Clerk no later then immediately following the
adoption of this Resolution, and when the qualified elector has voted the election
shall be closed. This Council acknowledges that the City Clerk has caused to be
delivered to the sole qualified elector of the CFD a ballot in the form set forth in
Exhibit A hereto. The ballot indicated the numbers of votes to be voted by the
landowner, and was accompanied by all supplies and written instructions for the
use and return of the ballot.
SECTION 10. Effective. This resolution shall take effect upon its adoption.
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ADOPTED, SIGNED AND APPROVED this this 7th day of January, 2014, by the following vote:
Ayes:
Nays:
Absent:
Abstained:
City of San Jacinto
By,
Alonso Ledezma, Mayor
ATTEST:
Rick Miller, City Clerk
APPROVED AS TO FORM:
City Attorney, City of San Jacinto
Best, Best & Krieger, LLP
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AGENDA ITEM 4.1
A-1
EXHIBIT A
City of San Jacinto
Community Facilities District No. 2003-1
Annexation No. 54
OFFICIAL BALLOT
SPECIAL TAX ELECTION
This ballot is for a special, landowner election. You must return this ballot in the enclosed
postage paid envelope to the office of the City Clerk of the City of San Jacinto no later than 6:30
p.m. on Tuesday, January 7, 2014, either by mail or in person. The Clerk’s office is located at
595 S. San Jacinto Avenue, Building B, San Jacinto, California, 92583.
To vote, mark a cross (X) on the voting line after the word “YES” or after the word “NO”. All
marks otherwise made are forbidden. All distinguishing marks are forbidden and make the ballot
void.
If you wrongly mark, tear, or deface this ballot, return it to the City Clerk of the City of San
Jacinto and obtain another.
BALLOT MEASURE: Shall the City of San Jacinto, by and for its
Community Facilities District No. 2003-1 (the “CFD”), be authorized to
annually levy a special tax within the territory identified as Annexation No.
54 to the CFD in accordance with the rate and method of apportionment
described in Resolution No. 3484 adopted by the Council of the City of
San Jacinto on November 19, 2013?
Yes: __________
No: __________
By execution in the space provided below, you also confirm your written waiver of the time limit
pertaining to the conduct of the election and any requirement for analysis and arguments with
respect to the ballot measure as such waivers are described and permitted by Section 53326(a)
and 53327(b) of the California Government Code.
Number of Votes: 4
Assessor’s Parcel Number: 432-270-010
Property Owner: Monique McKay
By:
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AGENDA ITEM 4.1
January 7, 2014
TO: The Honorable Mayor and Members of the City Council
FROM: Tim Hults, City Manager
SUBJECT: Second Reading and Adoption of Ordinance No. 13-07 approving the
2013 California Building Standards Code and the 2013 California Fire Code
RECOMMENDATION:
Staff recommends that the City Council, by motion, conduct a public hearing and
conduct the second reading of Ordinance No. 13-07 approving the 2013 California
Building Codes updates; and by further motion read by title only:
AN ORDINANCE OF THE CITY OF SAN JACINTO AMENDING AND
ADDING CERTAIN SECTIONS AND SUBSECTIONS IN CHAPTERS
8.16 AND 15.04 OF THE MUNICIPAL CODE OF THE CITY OF SAN
JACINTO, CALIFORNIA PERTAINING TO THE CONSTRUCTION AND
MAINTENANCE OF BUILDINGS AND ADOPTING BY REFERENCE
THE 2013 EDITION OF THE CALIFORNIA BUILDING STANDARDS
CODE, KNOWN AS THE CALIFORNIA CODE OF REGULATIONS,
TITLE 24, INCLUDING THE 2013 CALIFORNIA BUILDING CODE,
(INCORPORATING AND AMENDING THE 2012 INTERNATIONAL
BUILDING CODE), THE 2013 CALIFORNIA FIRE CODE
(INCORPORATING AND AMENDING THE 2012 INTERNATIONAL FIRE
CODE), THE 2013 CALIFORNIA ELECTRICAL CODE
(INCORPORATING AND AMENDING THE 2011 NATIONAL
ELECTRICAL CODE), THE 2013 CALIFORNIA MECHANICAL CODE
(INCORPORATING AND AMENDING THE 2012 UNIFORM
MECHANICAL CODE), THE 2013 CALIFORNIA PLUMBING CODE
(INCORPORATING AND AMENDING THE 2012 UNIFORM PLUMBING
CODE), THE 2013 CALIFORNIA RESIDENTIAL CODE
(INCORPORATING AND AMENDING THE 2012 INTERNATIONAL
RESIDENTIAL CODE), THE 2013 CALIFORNIA ADMINISTRATIVE
CODE, THE 2013 CALIFORNIA ENERGY CODE, THE 2013
CALIFORNIA REFERENCED STANDARDS CODE AND THE 2013
CALIFORNIA GREEN BUILDING STANDARDS CODE, THE 1997
UNIFORM ADMINISTRATIVE CODE, AND THE 2012 UNIFORM
SWIMMING POOL, SPA AND HOT TUB CODE TOGETHER WITH
CERTAIN ADDITIONS, INSERTIONS, DELETIONS AND CHANGES
THERETO
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AGENDA ITEM 4.2
BACKGROUND/DISCUSSION
On December 17, 2013, Council approved the introduction and the first reading, by a 5-0,
of Ordinance 13-07, Approval of the 2013 California Building Standards Code which
includes the 2013 California Building Code and the 2013 California Fire Code. The
California Building Standards Code was published by the Commission on July 5, 2013,
and will be applicable to all occupancies in the state beginning January 1, 2014.
However, local agencies may amend the California Building Standards Code provided
the amendments are supported by express findings showing that the amendments are
“reasonably necessary because of local climatic, geological, or topographical
conditions.”
The proposed amendments specific to San Jacinto include a requirement for a building
permit for any fence that is in excess of 18 inches in height. In addition, due to the
severe winds in 2007, block walls shall be constructed to withstand winds of up to 100
MPH. For our region, the design standard is normally set at 70 MPH. Additionally,
staff is proposing modifications in order to provide for plan check fees that are
representative of the City’s costs to provide such services. Also, an amendment is
proposed in order to maintain the City’s requirements for erosion control landscaping on
manufactured slopes. Finally, there is an amendment for the requirement for building
permits for concrete flatwork and permits for accessory buildings/structures.
FISCAL IMPACT
When fully implemented, the accompanying Ordinance will have a positive fiscal impact, in
that it will enable the City to recover the costs associated with enforcement of the various
city codes and regulations
ATTACHMENTS:
Ordinance No. 13-07, approving the 2013 California Building Codes updates
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STATE OF CALIFORNIA ) ORDINANCE NO. 13-07
COUNTY OF RIVERSIDE ) ss
CITY OF SAN JACINTO )
AN ORDINANCE OF THE CITY OF SAN JACINTO AMENDING
AND ADDING CERTAIN SECTIONS AND SUBSECTIONS IN
CHAPTERS 8.16 AND 15.04 OF THE MUNICIPAL CODE OF THE
CITY OF SAN JACINTO, CALIFORNIA PERTAINING TO THE
CONSTRUCTION AND MAINTENANCE OF BUILDINGS AND
ADOPTING BY REFERENCE THE 2013 EDITION OF THE
CALIFORNIA BUILDING STANDARDS CODE, KNOWN AS THE
CALIFORNIA CODE OF REGULATIONS, TITLE 24, INCLUDING
THE 2013 CALIFORNIA BUILDING CODE, (INCORPORATING
AND AMENDING THE 2012 INTERNATIONAL BUILDING
CODE), THE 2013 CALIFORNIA FIRE CODE (INCORPORATING
AND AMENDING THE 2012 INTERNATIONAL FIRE CODE), THE
2013 CALIFORNIA ELECTRICAL CODE (INCORPORATING
AND AMENDING THE 2011 NATIONAL ELECTRICAL CODE),
THE 2013 CALIFORNIA MECHANICAL CODE
(INCORPORATING AND AMENDING THE 2012 UNIFORM
MECHANICAL CODE), THE 2013 CALIFORNIA PLUMBING
CODE (INCORPORATING AND AMENDING THE 2012 UNIFORM
PLUMBING CODE), THE 2013 CALIFORNIA RESIDENTIAL
CODE (INCORPORATING AND AMENDING THE 2012
INTERNATIONAL RESIDENTIAL CODE), THE 2013
CALIFORNIA ADMINISTRATIVE CODE, THE 2013 CALIFORNIA
ENERGY CODE, THE 2013 CALIFORNIA REFERENCED
STANDARDS CODE AND THE 2013 CALIFORNIA GREEN
BUILDING STANDARDS CODE, THE 1997 UNIFORM
ADMINISTRATIVE CODE, AND THE 2012 UNIFORM SWIMMING
POOL, SPA AND HOT TUB CODE TOGETHER WITH CERTAIN
ADDITIONS, INSERTIONS, DELETIONS AND CHANGES
THERETO
WHEREAS, pursuant to California Government Code Section 50022.1 et
seq. the City of San Jacinto (“City”) may adopt by reference the California
Building Standards Code, 2013 Edition as provided in Title 24 and 25 of the
California Code of Regulations; and
WHEREAS, the California Building Standards Commission
("Commission") recently adopted new amendments to the California Building
Standards Code; and
WHEREAS, California Health & Safety Code, Sections 17958.5 and
18941.5 authorize cities and counties to modify the California Building Standards
Code by adopting more restrictive standards and modifications if such standards
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and modifications are accompanied by express findings that they are reasonably
necessary because of local climatic, geological or topographical conditions; and
WHEREAS, the City Council finds that the proposed amendments to the
2013 California Building Standards Code set forth in this ordinance are more
restrictive than the standards adopted by the California Building Standards
Commission, would decrease the potential incidence of property damage, injury
and death due to fires and earthquakes, and are reasonable and necessary to
mitigate local climatic, geologic or topographical conditions; and
WHEREAS, the City held a public hearing on ________ _____, 2013
[second reading] at which time all interested persons had the opportunity to
appear and be heard on the matter of adopting the California Building Standards
Code and other uniform codes as amended herein; and,
WHEREAS, the City published notice of the aforementioned public
hearing pursuant to California Government Code Section 6066 on ___________
___, 2013 and ___________ _____, 2013; and
WHEREAS, any and all other legal prerequisites relating to the adoption
of this Ordinance have occurred.
THE CITY COUNCIL OF THE CITY OF SAN JACINTO DOES HEREBY
ORDAIN AS FOLLOWS:
Section 1. Findings. To the extent that the following changes and
modifications to the 2013 California Building Standards Code are
deemed more restrictive than the standards contained in the 2013
California Building Standards Code, thus requiring that findings be
made pertaining to local conditions to justify such modifications, the
City Council hereby finds and determines that the following
changes and modifications are reasonably necessary due to local
climatic, geological and topographical conditions, and adopts the
findings provided below to support the modifications to the 2013
California Building Standards Code.
A. Amendments to Chapter 1, section 105.2, item 2 of the 2013
Edition of the California Building Code and Section 2-
1.2.1(2) of the 1997 Uniform Administrative Code are
reasonably necessary due to the following local climactic
condition. The City of San Jacinto has sustained serious
property damage due to extremely high Santa Ana winds,
including sustained winds at over 100 miles per hour, thus
necessitating the review and approval of building plans and
permits for fences over eighteen inches (18”), rather than for
only those fences over six feet (6’) or seven (7’) feet as
required in the 2013 Edition of the California Building Code
and the 1997 Uniform Administrative Code.
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B. Amendments to Chapter 1, section 105.2, items 1 and 6 of
the 2013 Edition of the California Building Code and Section
106.1 of the 1997 Uniform Administrative Code are
reasonably necessary due to the following local climactic
condition. The City of San Jacinto experiences extremely
hot temperatures, especially the summer, which affect
concrete curing and other similar processes.
C. Amendments to the 2013 California Fire Code are necessary
for the reasons set forth in “Exhibit A” attached hereto.
D. All other changes to the Codes referenced herein are hereby
found, declared and determined by the City Council to be
primarily procedural and non-substantive, and therefore to
be equivalent for the purposes intended by the original
Codes.
Section 2. Chapter 8.16 of the San Jacinto Municipal Code is hereby
amended to read in full as set forth in Exhibit A attached hereto.
Section 3. Section 15.04.010 of the San Jacinto Municipal Code is hereby
amended in its entirety to read as follows:
“15.04.010 1997 Uniform Administrative Code adopted—
Modifications.
The Uniform Administrative Code, 1997 Edition, including all
appendices, tables and indices thereto is adopted as part of the
Building Code of the city of San Jacinto (copies of which are on file
in the office of the city clerk) with the following modifications:
A. Section 301.2.1, paragraph (2) is amended to read as follows:
‘Fences not over eighteen inches (18”) shall not need a building
permit’. ”
B. Section 304.3 is amended to read as follows:
‘Plan Review Fees: When a plan or other data are required to
be submitted by Section 302.2, a plan review fee shall be paid at
the time of submitting plans and specifications for review. Said
plan review fee for buildings or structures shall be 65% of the
established building permit fee.
The plan review fees for electrical, mechanical and plumbing work
shall be equal to 25% of the total permit fee for each. The plan
review fee for grading work shall be 35% of the grading permit
fee. The plan review fee for energy shall be 15% of the building
permit fee.
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The plan review fee for public and private improvements shall be
as established by City Council resolution. Where plans are
incomplete or changed so as to require an additional plan review
and additional plan review fee shall be charged at the established
rate.’“
Section 4. Section 15.04.020 of the San Jacinto Municipal Code is hereby
amended in its entirety to read as follows:
“15.04.020 2013 Building Code adopted—Modifications.
The California Building Code, 2013 Edition, including Chapter 1
and all appendices, tables and indices thereto (copies of which are
on file in the office of the city clerk), is hereby adopted as part of the
Building Code of the city of San Jacinto with the following
modifications:
A. Chapter 1, section 105.2, Item 2 is amended to read as
follows:
‘Fences not over eighteen inches (18”) shall not need a building
permit.’
B. Chapter 1, section 105.2, Building, Item 1 is amended to read
as follows:
‘One-story detached accessory structures used as tool and
storage sheds, playhouses and similar uses, provided the
floor area is not greater than 120 square feet (11 m2).
However, a permit is required for any concrete flat work
associated with the structures.’
C. Chapter 1, section 105.2, Building, Item 6 is amended to read
as follows:
‘Water tanks supported directly on grade if the capacity does not
exceed 5,000 gallons (18,925 L) and the ratio of height to diameter
or width does not exceed 2:1 and any associated concrete flat
work.
D. Section 109.1 is amended to add the following language:
‘When a plan or other data are required to be submitted by
Section 107, a plan review fee shall be paid at the time of
submitting plans and specifications for review. Said plan review fee
for buildings or structures shall be 65% of the established building
permit fee.
The plan review fees for electrical, mechanical and plumbing
work shall be equal to 25% of the total permit fee for each. The plan
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review fee for grading work shall be 35% of the grading permit fee.
The plan review fee for energy shall be 15% of the building permit
fee.
The plan review fee for public and private improvements shall be
as established by City Council resolution. Where plans are
incomplete or changed so as to require an additional plan review
and additional plan review fee shall be charged at the established
rate.’
E. Appendix J (Grading), Section J110.3 is hereby added to
read as follows:
‘J110.3 Slopes. The faces of cut and fill slopes shall be
prepared and maintained to control erosion and provide stability.
Where cut slopes are not subject to erosion due to erosion-resistant
character of materials, such production may be omitted. Unless
otherwise recommended in the approved soil engineering or
engineering geology report, cut and fill slopes shall be planted in
accordance with this Section. The protection for the slopes shall be
installed as soon as practicable and prior to calling for final permit
approval.
A. General Requirements. Cut slopes equal to or greater
than 5 feet in vertical height and fill slopes equal to or greater than
3 feet in vertical height shall be planted with grass or ground cover
to protect the slope from erosion and instability. Other slopes as
deemed necessary by the Building Official shall also be planted.
B. Slopes exceeding 15 feet in vertical height shall be
planted with shrubs, spaced at not more than 10 feet on center; or
trees, spaced not to exceed 20 feet on center; or a combination of
shrubs and trees at equivalent spacings, in addition to the grass of
ground cover. The plants selected and planting patterns may be
varied upon the recommendation of a landscape architect or a
slope control specialist with approval of the Building Official. If a
species other than those from the recommended list of plants is
selected, a written statement shall be submitted by a landscape
architect or slope control specialist certifying the plants suitable for
erosion control and slope stability. This statement must accompany
the grading plan at the time of submittal.
C. Landscape and Irrigation Plan Requirements
1. Landscape Plans shall be submitted for all
slopes required to be planted. The landscape plan may be
incorporated as part of the grading plan unless, in the opinion of the
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Building Official the plan becomes too obscured to be effective. A
landscape plan shall include:
(a) A slope planting schedule that provides
common and scientific names and specifications of all plants,
number and size of each tree and scrub and the spacing of plants.
(b) The location of the planting.
(c) Details of the irrigation system.
Landscape plans involving more than four structures shall be
prepared and signed by a landscape architect. This plan shall
include the details necessary to complete the project including
scope of work, materials to be used (seed mixtures, plant species
listed by size quantity, fertilizer used and rate of application),
construction methods, maintenance and time table for project
completion.
2. Except where approved by the Building Official
slopes required to be planted shall be provided with an approved
system of irrigation designed to cover all portions of the slopes and
shall be of sufficient clarity to indicate the extent of work proposed.
Specifications for devices, size and type of pipe, flow rates and
precipitation rates are to be shown on the landscape plan. An
approved backflow prevention device shall be installed in each
irrigation system which conforms to Chapter 10 of the Uniform
Plumbing Code. If the planting requirements specified in the
subsection above are waived by the Building Official, the
requirements specified in this subsection may be waived.
D. Planting Method. Planting shall commence as soon
as slopes are completed on any portion of the site and shall provide
for rapid short term coverage of the slope as well as long term
permanent coverage. Minimum requirements shall include:
1. Planting holes shall be excavated twice as
wide as the diameter and 2 inches less than the depth of the root
ball of the plant. The planting holes shall be backfilled with a
mixture of native soil, slowly decomposing organic matter and an
appropriate fertilizer.
2. Each tree shall be staked in order to anchor
the root system and to support the trunk in an upright position.
Stake material shall be of adequate dimension and length to
support the tree. Ties used for tying the tree to the stake shall have
a broad surface to minimize rubbing or girdling and have some
elasticity. In lieu of stakes a three wire tie-down system may be
used.
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3. Ground cover is to be spaced in such a
manner that 100% coverage of the planted slope will be achieved in
as short a time as possible. Spacing of ground cover shall not
exceed 12 inches O.C. unless acceptable supporting horticultural
evidence recommending greater spacing is furnished to the
Building Official.
E. Waiver of Planting Requirements. Waiver of the
Planting and irrigation requirements may be approved by the
Building Official if found to be unreasonable or unnecessary for one
of the following reasons:
1. The erosion resistant character of material
composing the slopes make planting unnecessary.
2. The unavailability of water making irrigation
either impossible or impractical.
3. Slope heights are less than those requiring
planting by Section 3, paragraph (H) 1.1.
F. Planting Maintenance. All vegetation planted for
erosion control shall be maintained in a healthy, vigorous condition.
Maintenance of planted slopes shall include watering, weeding and
restoration of any plant material that may die. Slopes that are
affected by the future installation of walls, fences, swimming pools
or any other building must be properly replanted upon the
completion of subsequent projects.
G. Bonding. A bond for all projects involving more than
four structures shall be filed with the City by the developer at the
time that the landscaping plan is approved.
H. Final Planting Inspection. A final planting inspection
shall be required for all building sites requiring planting. For building
sites not requiring a performance bond, the final planting inspection
shall be approved prior to the building permit final inspection. Any
required irrigation system and all planting shall be installed at the
time of the final planting inspection. A functional test of the irrigation
system may be required. For building sites requiring a performance
bond, slope certification required by the next subsection shall be
approved prior to the building permit final inspection. The final
planting inspection shall be performed at the end of the one year
bond period.
I. Slope Verification. A site inspection shall be
performed by the responsible landscape architect to assure
compliance with the approved plans and to perform a functional test
of the sprinkler system. Said landscape architect shall verify in
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writing to the Building Official that the soils, additives, and
amendments, weed control, planting of the slopes and the
installation of the irrigation system comply to the approved plans
and to all the provisions of this section. Verification to contain a
statement as to the grow stock vitality.
J. Landscape and Irrigation Plan/Plan-Checking Fee.
Before accepting a set of plans and specification for checking, the
Community Development Department shall collect a plan checking
fee. The amount of the plan checking fee for the landscape and
irrigation plan shall be as set forth by City Council resolution.
K. Landscaping Permit Fees. A fee for each landscaping
permit shall be paid to the Community Development Department as
set forth by City council resolution.’“
Section 5. Section 15.04.030 of the San Jacinto Municipal Code is hereby
amended in its entirety to read as follows:
“15.04.030 2013 Mechanical Code adopted—Modifications.
The California Mechanical Code, 2013 Edition, and including
Chapter 1 and all appendices, tables and indices thereto (copies of
which are on file in the office of the city clerk), is adopted as the
Mechanical Code of the city of San Jacinto.”
Section 6. Section 15.04.035 of the San Jacinto Municipal Code is hereby
added to read as follows:
“15.04.035 2013 Residential Code adopted—Modifications.
The California Residential Code, 2013 Edition, and including
Chapter 1 and all appendices, tables and indices thereto (copies of
which are on file in the office of the city clerk), is adopted as the
Residential Code of the city of San Jacinto.”
Section 7. Section 15.04.040 of the San Jacinto Municipal Code is hereby
amended in its entirety to read as follows:
“15.04.040 2013 Plumbing Code adopted—Modifications.
The California Plumbing Code, 2013 Edition, and including
Chapter 1 and all appendices, tables and indices thereto (copies of
which are on file in the office of the city clerk), is adopted as the
Plumbing Code of the city of San Jacinto.”
Section 8. Section 15.04.045 of the San Jacinto Municipal Code is hereby
added to read as follows:
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“15.04.045 2013 Green Building Standards Code adopted—
Modifications.
The California Green Building Standards Code, 2013 Edition, and
including all appendices, tables and indices but excepting any
voluntary provisions thereto (copies of which are on file in the office
of the city clerk), is adopted as the Green Building Standards Code
of the city of San Jacinto.”
Section 9. Section 15.04.055 of the San Jacinto Municipal Code is hereby
added to read as follows:
“15.04.055 2013 Administrative Code adopted—Modifications.
The California Administrative Code, 2013 Edition, and including
all appendices, tables and indices but excepting any voluntary
provisions thereto (copies of which are on file in the office of the city
clerk), is adopted as the Administrative Code of the city of San
Jacinto.”
Section 10. Section 15.04.065 of the San Jacinto Municipal Code is hereby
added to read as follows:
“15.04.065 2013 Energy Code adopted—Modifications.
The California Energy Code, 2013 Edition, and including all
appendices, tables and indices but excepting any voluntary
provisions thereto (copies of which are on file in the office of the city
clerk), is adopted as the Energy Code of the city of San Jacinto.”
Section 11. Section 15.04.065 of the San Jacinto Municipal Code is hereby
added to read as follows:
“15.04.070 Uniform Swimming Pool, Spa and Hot Tub Code
adopted.
The Uniform Swimming Pool, Spa and Hot Tub Code, 2012
Edition, and all appendices, tables and indices thereto (copies of
which are on file in the office of the city clerk), is adopted as the
Uniform Swimming Pool, Spa and Hot Tub Code of the city of San
Jacinto.”
Section 12. S Section 15.04.075 of the San Jacinto Municipal Code is hereby
added to read as follows:
“15.04.075 2013 Referenced Standards Code adopted—
Modifications.
The California Referenced Standards Code, 2013 Edition, and
including all appendices, tables and indices but excepting any
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voluntary provisions thereto (copies of which are on file in the office
of the city clerk), is adopted as the Referenced Standards Code of
the city of San Jacinto.”
Section 13. Section 15.04.080 of the San Jacinto Municipal Code is hereby
amended in its entirety to read as follows:
“15.04.080 2013 Electrical Code adopted—Modifications.
The California Electrical Code, 2013 Edition, and including Article
89 and all appendices, tables and indices thereto (copies of which
are on file in the office of the city clerk), is adopted as the Electrical
Code of the city of San Jacinto.”
Section 14. Section 15.04.120 of the San Jacinto Municipal Code is hereby
amended in its entirety to read as follows:
“15.04.120 Violation—Penalty.
A. Penalties. It shall be unlawful for any person, firm or corporation
to erect, construct, enlarge, alter, repair, move, improve, remove,
convert or demolish, equip, use, occupy or maintain any building or
structure or cause or permit the same to be done in violation of this
code.
B. Violation of the provisions of this chapter or the 2013 Building
Code is deemed to be a misdemeanor punishable by a fine or by
imprisonment, or by both fine and imprisonment. A person is guilty
of a separate offense each day during which he commits, continues
or permits a violation of this chapter or the 2013 Building Code.
C. Violation of this chapter is declared to be a public nuisance, and
the city attorney may institute necessary legal procedures for the
abatement, removal or enjoinment thereof in the manner provided
by law, or may take such other steps as he or she deems
necessary to accommodate these ends. The application of any
penalty shall not be held to prevent the enforced removal of
prohibited conditions.”
Section 15. CEQA. The City Council finds that this Ordinance is not subject to
the California Environmental Quality Act (CEQA) pursuant to
Sections 15060(c)(2) (the activity will not result in a direct or
reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as
defined in Section 15378) of the CEQA Guidelines, California Code
of Regulations, Title 14, Chapter 3, because it has no potential for
resulting in physical change to the environment, directly or
indirectly.
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Section 16. Severability. Should any provision, section, paragraph, sentence
or word of this chapter be determined or declared invalid by any
final court action in a court of competent jurisdiction or by reason of
any preemptive legislation, the remaining provisions, sections,
paragraphs, sentences or words of this chapter shall remain in full
force and effect.
Section 17. Publication. The City Clerk shall certify as to the adoption of this
Ordinance and shall cause a summary thereof to be published
within fifteen (15) days of the adoption and shall post a Certified
copy of this Ordinance, including the vote for and against the same,
in the Office of the City Clerk, in accordance with Government Code
Section 36933.
Section 18. Effective Date. This ordinance shall take effect and be in full force
upon the later of (1) on the 30th day from and after its second
reading or (2) January 1, 2014.
Introduced at a regular meeting of said City Council on the _____ day of
__________, 2013, by the following vote:
MOVED, PASSED, AND ADOPTED at a regular meeting of the City
Council on the ____ day of _________, 2013 by the following vote:
Ayes:
Nays:
Absent:
Abstain:
City of San Jacinto
___________________________
By Mark Bartel, Mayor
ATTEST:
__________________________
Richard Miller, City Clerk
APPROVED AS TO FORM:
__________________________
Jeff Ballinger, City Attorney
Best Best & Krieger LLP
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Chapter 8.16
FIRE CODE
Sections:
8.16.010 Findings and adoption of the California and International Fire
Code.
8.16.020 Amendments to the California Fire Code
8.16.030 Appendices to the California Fire Code
8.16.040 Severability
8.16.050 Violation and Penalties
8.16.060 Effective Date
8.16.010 Findings and adoption of the California and International Fire
Code.
A. Findings. The city council of the city finds as follows:
1. That the International Fire Code, 2012 Edition, adopted by the
International Code Council (ICC), is a nationally recognized compilation of
proposed rules, regulations, and standards of the ICC.
2. That the International Fire Code has been printed and published as a code
in book form within the meaning of Section 50022.2 et seq. of the
California Government Code and such code has been adopted and
amended by the California Building Standards Commission into the
California Code of Regulations (CCR) as Title 24, Part 9, titled the
California Fire Code, 2013 Edition.
3. The International Fire Code has been published and adopted, as
amended, by the California Building Standards Commission into the
California Code of Regulations as Title 24, Part 9, titled the California Fire
Code
4. That one copy of the 2013 California Fire Code and 2012 International
Fire Code, certified by the city clerk to be a true copy has been filed for
use and examination by the public in the office of the city clerk prior to the
adoption of the ordinance codified in this chapter.
5. That the sections of said fire code may be referred to by the same number
used in such published compilation preceded by the words “San Jacinto
Fire Code Section” or “International Fire Code Section” or “Fire Code
Section.”
6. The City of San Jacinto may establish more restrictive standards
reasonably necessary to provide fire protection for life and property
because of local climatic, geological or topographical conditions.
a. Climatic Conditions:
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i. Riverside County and the City of San Jacinto is located in
Southern California and covers a vast and varied geographic
area. The base climate in western Riverside County
consists of semi-arid Mediterranean weather patterns. Areas
outside of the mountain terrain annually experience
extended periods of high temperatures with little or no
precipitation. Hot, dry winds, which may reach speeds of 70
M.P.H. or greater, are common to the area. Examples are:
Santa Ana/ Foehn winds, afternoon surface-heating
generated winds, and prevailing desert winds.
These climatic conditions cause extreme drying of
vegetation and common building materials. Frequent
periods of drought and low humidity add to the fire danger.
This predisposes the area to large destructive fires
(conflagration) which necessitates rapid identification,
locating and extinguishment of all fires in the smallest stage
possible. In addition to directly damaging or destroying
buildings, these fires are also prone to disrupt utility services
throughout the County. Obstacles generated by a strong
wind, such as fallen trees, street lights and utility poles, will
greatly impact the response time to reach an incident scene.
During these winds, the inability to use aerial type firefighting
apparatus would further decrease our ability to stop fires in
large buildings and place rescue personnel at increased risk
of injury.
ii. Although Riverside County and the City of San Jacinto
occasionally experiences periods of significant drought, this
area can also experience periods of substantial rainfall.
When experiencing heavy rain, or rain over a period of days
or weeks, this area is subject to flooding. Runoff from rain
drains either naturally into rivers, washes, and creeks or into
flood control facilities. Flash flooding is typically associated
with short duration, high intensity precipitation events often
associated with summer thunderstorms. Such events can
occur even during a drought.
iii. Water demand in in southern California far exceeds the
quantity supplied by natural precipitation; and although the
population continues to grow, the already-taxed water supply
does not. California is projected to increase in population by
nearly 10 million over the next quarter of a century with 50
percent of that growth centered in Southern California. Due
to storage capacities and consumption, and a limited amount
of rainfall, future water allocation is not fully dependable.
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This necessitates the need for additional and on-site fire
protection features. It would also leave tall buildings
vulnerable to uncontrolled fires due to a lack of available
water and an inability to pump sufficient quantities of
available water to floors in a fire.
iv. These dry climatic conditions and winds contribute to the
rapid spread of even small fires originating in high-density
housing or vegetation. These fires spread very quickly and
create a need for increased levels of fire protection. The
added protection of fire sprinkler systems and other fire
protection features such as identification and notification will
supplement normal fire department response by providing
immediate protection for the building occupants and by
containing and controlling the fire spread to the area of
origin. Fire sprinkler systems will also reduce the use of
water for firefighting by as much as 50 to 75 percent.
b. Topographical conditions
i. Natural: Riverside County extends from Orange County to
the State of Arizona and is mixed with congested urban
areas, rural lands and wild lands. A large number of
sensitive habitats for various animal species and vegetation
consist within large open space areas between major urban
centers that impact building and structure location, which
impedes emergency access and response. This variety in
regions contributes to an increased emergency response
time, which necessitates cooperation between local
agencies.
ii. Traffic and circulation congestion is an artificially created,
obstructive topographical condition, which is common
throughout Riverside County.
iii. These topographical conditions combine to create a
situation, which places fire department response time to fire
occurrences at risk, and makes it necessary to provide
automatic on-site fire-extinguishing systems and other
protection measures to protect occupants and property.
c. Geological Conditions
Located within Riverside County are several known active and
potentially active earthquake faults, including the San Andreas, San
Jacinto, and Elsinore Fault. In the event of an earthquake, the
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location of the epicenter as well as the time of day and season of
the year would have a profound effect on the number of deaths and
casualties, as well as property damage.
The major form of direct damage from most earthquakes is damage
to construction. Bridges are particularly vulnerable to collapse, and
dam failure may generate major downstream flooding. Buildings
vary in susceptibility, dependent upon construction and the types of
soils on which they are built. Earthquakes destroy power and
telephone lines; gas, sewer, or water mains; which, in turn, may set
off fires and/or hinder firefighting or rescue efforts. The hazard of
earthquakes varies from place to place, dependent upon the
regional and local geology. Ground shaking may occur in areas 65
miles or more from the epicenter (the point on the ground surface
above the focus). Ground shaking can change the mechanical
properties of some fine grained, saturated soils, where upon they
liquefy and act as a fluid (liquefaction).
i. Previous earthquakes in southern California have been
accompanied by disruption of traffic flow and fires. A severe
seismic event has the potential to negatively impact any
rescue or fire suppression activities because it is likely to
create obstacles similar to those indicated under the high
wind section above. With the probability of strong
aftershocks there exists a need to provide increased
protection for anyone on upper floors of buildings.
ii. Road circulation features located throughout the County also
make amendments reasonably necessary. Located through
the County are major roadways, highways and flood control
channels that create barriers and slow response times. Hills,
slopes, street and storm drain design accompanies with
occasional heavy rainfall, causes roadway flooding and
landslides and at times may make an emergency access
route impassable. There are areas in Riverside County that
naturally have extended emergency response times that
exceed the 5 minute goal.
California Health and Safety Code Section 17958.7 requires that the
modification or change be expressly marked and identified as to which
each finding refers. Therefore the City Council finds that the following
table sets forth the 2013 California Fire Code sections that have been
modified and the associated local climatic, geological and/or topographical
conditions described above supporting the modification.
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Code
Section
Findings a, b
& c
103.4.2 Administrative
104.3.2 Administrative
104.12 Administrative
109.4 Administrative
202 Administrative
308.1.6.3 a & c
404.2 Administrative
503.1.1 a, b & c
503.2.2 a, b & c
503.3 a, b & c
503.7 a, b & c
504.1 a, b & c
507.5.5 a, b & c
507.5.7 a, b & c
507.5.8 a, b & c
508.1 a, b & c
606.10.1.2 b & c
903.2 a, b & c
903.3.5.3 Admin + a & b
3204.2.1 Admin + a, b &
4904.3 Administrative
B105.2 Admin + a, b &
C102.1 Admin +a, b &
App. Ch. D Administrative
App. Ch. I Administrative
App. Ch. J Administrative
App. Ch. K Administrative
8.16.020 Adoption and Amendments to the California Fire Code.
The city council of the city hereby adopts the 2013 Edition of the California Fire
Code, including Chapter 1, together with those portions of the 2012 Edition of the
International Fire Code as published by the International Code Council, including
all applicable findings, amendments and appendix chapters. The 2013 California
Fire Code is adopted in its entirety except as to the following:
1. DEPARTMENT OF FIRE PREVENTION
a. A new Section 103.4.2 is added to Section 103.4 of the
California Fire Code to read as follows:
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103.4.2 Cost Recovery. Fire suppression, investigation,
rescue or emergency medical costs are recoverable in
accordance with Health and Safety Code Sections 13009
and 13009.1, as amended. Additionally, any person who
negligently, intentionally or in violation of law causes an
emergency response, including, but not limited to, a traffic
accident, spill of toxic or flammable fluids or chemicals is
liable for the costs of securing such emergency, including
those costs pursuant to Government Code Section 53150, et
seq, as amended. Any expense incurred by the Riverside
County Fire Department for securing such emergency shall
constitute a debt of such person and shall be collectable by
Riverside County in the same manner as in the case of an
obligation under contract, express or implied.
2. DEFINITIONS. Section 202 of the California Fire Code is amended
to add the following definitions:
CALIFORNIA FIRE CODE. The 2013 Fire Code part of the
California Building Standard Code, also known as California Code
of Regulations, Title 24, Part 9.
CALIFORNIA RESIDENTIAL CODE. California Code of
Regulations, Title 24, Part 2.5.
FIRE CHIEF. The Fire Chief of Riverside County or the Fire Chief’s
designee.
FIRE PROTECTION ENGINEER. A professional engineer with the
education and experience to understand the engineering problems
related to safeguarding life and property from fire and fire-related
hazards, to identify, evaluate, correct or prevent present or potential
fire and fire related panic hazards in buildings, groups of buildings,
or communities, and to recommend the arrangement and use of fire
resistant building materials and fire detection and extinguishing
systems, devices, and apparatus in order to protect life and
property.
HAZARDOUS FIRE AREA. Private or public land not designated
as state or local fire hazard severity zone (FHSZ) which is covered
with grass, grain, brush or forest and situated in a location that
makes suppression difficult resulting in great damage. Such areas
are designated on Hazardous Fire Area maps filed with the office of
the Fire Chief.
RIVERSIDE COUNTY SHERIFF shall mean the police chief of the
city of San Jacinto.
RIVERSIDE COUNTY SHERIFF’S DEPARTMENT shall mean the
police department of the city of San Jacinto, as established and
maintained by direction of the city council from time to time.
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SKY LANTERN. An airborne lantern typically made of paper,
Mylar, or other lightweight material with a wood, plastic, or metal
frame containing a candle, fuel cell, or other heat source that
provides buoyancy.
3. General Authority and Responsibilities.
a. Section 103.2 of the California Fire Code is not adopted.
b. A new Section 104.3.2 is added to Section 104.3 of the
California Fire Code to read as follows:
104.3.2. Authority of the Fire Chief and Fire Department.
1. The Fire Chief is authorized and directed to enforce
all applicable State fire laws and provisions of this
ordinance and to perform such duties as directed by
the City Council.
2. The Fire Chief is authorized to administer, interpret
and enforce this ordinance. Under the Fire Chief’s
direction, the Riverside County Fire Department is
authorized to enforce the City of San Jacinto
Municipal Code pertaining to the following:
a. The prevention of fires.
b. The suppression or extinguishment of
dangerous or hazardous fires.
c. The storage, use and handling of hazardous
materials.
d. The installation and maintenance of automatic,
manual and other private fire alarm systems
and fire extinguishing equipment.
e. The maintenance and regulation of fire
escapes.
f. The maintenance of fire protection and the
elimination of fire hazards on land, in buildings,
structures and other property, including those
under construction.
g. The maintenance of means of egress.
h. The investigation of the cause, origin and
circumstances of fire and unauthorized
releases of hazardous materials.
3. The following persons are hereby authorized to
interpret and enforce the provisions of this ordinance
and to make arrests and issue citations as authorized
by law:
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a. The Unit Chief, Peace Officers and Public
Officers of the California Department of
Forestry and Fire Protection.
b. The Fire Chief, Peace Officers and Public
Officers of the Riverside County Fire
Department.
c. The Riverside County Sheriff and any deputy
sheriff.
d. The Police Chief and any Police Officer of any
city served by the Riverside County Fire
Department.
e. Officers of the California Highway Patrol.
f. Code Officers of the City of San Jacinto Code
Enforcement Department.
c. A new Section 104.12 is added to Section 104 of the
California Fire Code to read as follows:
104.12 Authority of the Fire Chief. Except upon National
Forest Land, the Fire Chief is authorized to determine and
announce the closure of any hazardous fire area or portion
thereof. Any closure by the Fire Chief for a period of more
than fifteen (15) calendar days must be approved by the
Board of Supervisors and/or City Council whichever has
jurisdiction within fifteen (15) calendar days of the Fire
Chief’s original order of closure. Upon such closure, no
person shall go in or be upon any hazardous fire area,
except upon the public roadways and inhabited areas.
During such closure, the Fire Chief shall erect and maintain
at all entrances to the closed area sufficient signs giving
notice of closure. This section shall not prohibit residents or
owners of private property within any closed area, or their
invitees, from going in or being upon their lands. This
section shall not apply to any entry, in the course of duty, by
a peace officer, duly authorized public officer or fire
department personnel.
d. Section 109.4 of the California Fire Code is not adopted.
4. OPEN FLAMES
a. Section 308.1.6 of the California Fire Code is amended to
add the following new section:
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Section 308.1.6.3 Sky Lanterns or similar devices. The
ignition and/or launching of a Sky Lantern or similar device is
prohibited.
Exception: Upon approval of the fire code official, sky
lanterns may be used as necessary for religious or cultural
ceremonies providing that adequate safeguards have been
taken as approved by the fire code official. Sky Lanterns
must be tethered in a safe manner to prevent them from
leaving the area and must be constantly attended until
extinguished.
5. Fire Safety and Evacuation Plans.
a. Section 404.2 of the California Fire Code is amended to add
the following:
16. Windowless buildings having an occupant load of fifty
(50) or more.
6. Fire Apparatus Access Roads.
a. Section 503 of the California Fire Code is adopted in its
entirety with the following amendments:
1. Section 503.1.1 of the California Fire Code is
amended to add the following exception:
Exception. Where approved by the fire code official,
fire apparatus access roads shall be permitted to be
exempted or modified for solar photovoltaic power
generation facilities.
2. Section 503.2.2 of the California Fire Code is hereby
amended to read as follows:
503.2.2 Authority. The fire code official shall be the
only authority authorized to designate fire apparatus
access roads, fire lanes and modify the minimum fire
lane access widths for fire or rescue operations.
3. Section 503.3 of the California Fire Code is deleted in
its entirety and replaced with the following:
503.3 Marking. Fire apparatus access roads, where
required, shall be identified by curbs painted red on
both the top and face along the entire length of the
fire apparatus access road. Where no curbs exists or
a rolled curb is installed, a six (6) inch wide red strip
shall be applied the full length of the fire apparatus
access road or approved posted signs shall be
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installed in accordance with the Riverside County Fire
Department Standards.
Exception: On school grounds this requirement shall
be implemented as approved by the fire code official.
4. A new Section 503.7 is added to Section 503 of the
California Fire Code to read as follows:
503.7 Loading areas and passenger drop-off
areas. On private properties, where fire apparatus
access roads are utilized for loading or unloading or
utilized for passenger drop-off or pick-up, an
additional eight (8) feet of width shall be added to the
minimum required width for the fire apparatus access
road.
7. ACCESS TO BUILDING OPENINGS AND ROOFS
a. Section 504.1 of the California Fire Code is amended to add
the following language to the end of the first paragraph:
Where ground ladder access is the only means to reach the
highest point on the building, the finished grade on all
exterior sides of buildings shall be flat and free of any
obstructions that would interfere with ground ladder
placement. This distance from the building to finished grade
shall be determined by the Fire Chief.
8. FIRE PROTECTION WATER SUPPLIES
a. Section 507.5.5 of the California Fire Code is amended to
add the following language:
507.5.5 Clear Space Around Hydrants. A 3-foot (914 mm)
clear space shall be maintained around the circumference of
fire hydrants, Fire Department connections, exterior fire
protection system control valves, or any other exterior fire
protection system component that may require immediate
access, except as otherwise required or approved.
b. A new Section 507.5.7 is added to Section 507 of the
California Fire Code to read as follows:
507.5.7 Fire hydrant size and outlets. Fire hydrant size
and outlets shall be required as determined by the fire code
official.
1. Residential Standard—one (1) four (4) inch outlet, and
one (1) two and one half (2 ½) inch outlet.
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2. Super Hydrant Standard—one (1) four (4) inch outlet, and
two (2) two and one half (2 ½) inch outlet.
3. Super Hydrant Enhanced—two (2) four (4) inch outlet,
and one (1) two and one half (2 ½) inch outlet.
c. A new Section 507.5.8 is added to Section 507 of the
California Fire Code to read as follows:
507.5.8 Fire hydrant street marker. Fire hydrant locations
shall be visually indicated in accordance with Riverside
County Fire Department Std. 06-11. Any hydrant marker
damaged or removed during the course of street
construction or repair shall be immediately replaced by the
contractor, developer, or person responsible for the removal
or damage.
9. FIRE COMMAND CENTER
a. Section 508.1 of the California Fire Code is amended as
follows:
508.1 General. Where required by other sections of this
code and in all buildings classified as high-rise buildings by
the California Building Code, and buildings greater than
300,000 square feet in area, and Group I-2 occupancies
having occupied floors located more than 75 feet above the
lowest level of fire department vehicle access, a fire
command center for fire department operations shall be
provided and shall comply with Sections 508.1 through
508.1.5.
b. Section 508.1.3 of the California Fire Code is amended to
add the following Exception as follows:
Exception: When solely required due to building area
greater than 300,000 square feet, the fire command center
shall be a minimum of 96 square feet (9 m2) with a minimum
dimension of 8 feet (2438 mm)
c. Section 508.1.5 of the California Fire Code is amended to
add the following Exception as follows:
Exception: When solely required due to building area
greater than 300,000 square feet, the fire command center
shall comply with NFPA 72 and contain features 5, 8, 10, 12,
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13 & 14. All other features shall be provided only when the
building contains the respective system/functionality.
10. Mechanical Refrigeration.
a. Section 606.10.1.2 of the California Fire Code is amended to
read as follows:
606.10.1.2 Manual operation. When required by the fire
code official, automatic crossover valves shall be capable of
manual operation. The manual valves shall be located in an
approved location immediately outside of the machinery
room, in a secure metal box or equivalent and marked as
Emergency Controls.
11. Automatic Sprinkler Systems.
a. Section 903.2 of the California Fire Code is deleted in its
entirety and replaced with the following:
903.2 Where required. In all new buildings and structures
which are 3,600 square feet or greater an approved
automatic sprinkler system shall be provided regardless of
occupancy classification. Where the California Fire Code is
requiring more restrictive requirements in Sections 903.2.1,
903.2.1.1, 903.2.1.2, 903.2.1.3, 903.2.1.4, 903.2.1.5,
903.2.2, 903.2.3, 903.2.4, 903.2.5, 903.2.5.2, 903.2.6,
903.2.7, 903.2.8, 903.2.9, 903.2.10, 903.2.11.6, 903.2.16,
903.2.18, the more restrictive requirement shall take
precedence. The following exceptions in the California Fire
Code shall not be allowed:
i. Exception in Section 903.2.3
ii. Exception in Section 903.2.6
iii. Exception in Section 903.2.11.3
One- and two-family dwellings shall have an automatic fire
sprinkler system regardless of square footage in accordance
with the California Residential Code. Fire sprinkler systems
shall be installed in mobile homes, manufactured homes and
multifamily manufactured homes with two dwelling units in
accordance with Title 25 of the California Code of
Regulations.
b. Section 903.3.5.3 of the California Fire Code is added as
follows:
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903.3.5.3 Hydraulically calculated systems. The design
of hydraulically calculated fire sprinkler systems shall not
exceed 90% of the water supply capacity.
12. Designation of High-Piled Storage areas.
a. A new Section is added to Section 3204.2 of the California
Fire Code to read as follows:
3204.2.1 Minimum requirements for client leased or
occupant owned warehouses. Designs of an automatic
sprinkler system for client leased or occupant owned
buildings containing high pile storage shall be based on the
requirements of NFPA 13. The responsible fire protection
engineer shall perform a survey of the building to determine
commodity classification, storage configuration, building
height and other information related to the development of
an appropriate sprinkler system design. The fire protection
engineer shall also make reasonable efforts to meet with the
building owner or operator to understand seasonal or
customer related fluctuations to the stored commodities,
storage height, and configuration. The sprinkler design shall
be based on the most demanding requirements determined
through the onsite survey and discussions with the building
owner or operator. The technical report shall describe the
basis for determining the commodity and sprinkler design
selection, how the commodities will be isolated or separated,
and include referenced design document(s), including NFPA
13 or the current applicable factory mutual data sheets. If a
specific fire test is used as the basis of design, a copy of the
fire test report shall be provided at the time of plan review.
13. Fire Hazard Severity Zones.
a. A new Section is added to Section 4904 of the California Fire
Code to read as follows:
4904.3 High Fire Hazard Severity Zone Maps. In
accordance with Government Code Sections 51175 through
51189, Very High Fire Hazard Severity Zones are
designated as shown on a map titled Very High Fire Hazard
Severity Zones, dated April 8, 2010 and retained on file at
the office of the Fire Chief and supersedes other maps
previously adopted by Riverside County designating high fire
hazard areas.
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8.16.030 Appendices to the California Fire Code.
The appendices to the California Fire Code are adopted in their entirety except
as to the following:
1. Appendix B.
Exception 1 of Section B105.2 is amended to read as follows:
Exception 1: A reduction in required fire-flow of up to 50 percent, as
approved, is allowed when the building is provided with an approved
automatic sprinkler system installed in accordance with Section 903.3.1.1
or 903.3.1.2. The resulting fire-flow shall not be less than 1,500 gallons
per minute (5678 L/min) for the prescribed duration as specified in Table
B105.1.
2. Appendix C.
Section C102.1 Fire hydrant locations is amended to read as follows:
C102.1 Fire hydrant locations. Fire hydrants shall be provided at street
intersections and along required fire apparatus access roads and adjacent
public streets.
3. Appendix D. Appendix D shall not be adopted.
4. Appendix I. Appendix I shall not be adopted
5. Appendix J. Appendix J shall not be adopted.
6 Appendix K. Appendix K shall not be adopted.
8.16.040 Severability.
If any provision, clause, sentence or paragraph of this ordinance or the
application thereof to any person or circumstances shall be held invalid, such
invalidity shall not affect the other provisions of this ordinance which can be given
effect without the invalid provision or application, and to this end, the provisions
of this ordinance are hereby declared to be severable.
8.16.050 Violations and penalties.
It shall be unlawful for any person, firm, corporation or association of persons to
violate any provision of this section or any code or ordinance adopted by this
section, or to violate the provisions of any permit granted pursuant to this section
or any code or ordinance adopted by this section. Punishments and penalties for
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violations shall be in accordance with Health and Safety Code Sections 17995
through 17995.5.
8.16.060 Effective date.
This Municipal Code shall take effect thirty (30) days after its adoption.
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CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE)ss
CITY OF SAN JACINTO )
I, Richard Miller, hereby certify that the attached is a true copy of Ordinance
No. ___ introduced by the City Council of the City of San Jacinto, California, at a
regular meeting held ________ __, 2013. Ordinance No. ______ was approved,
passed and adopted at a regular meeting held the ____ day of ___________,
2013.
Witness my hand and official seal of the City of San Jacinto this ______
day of ____________, 2013.
___________________________
Richard Miller, City Clerk
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January 7, 2014
TO: The Honorable Mayor and Members of the City Council
FROM: Mike Emberton, Assistant City Manager
SUBJECT: 2014 Special Events Schedule
RECOMMENDATION:
Staff recommends that the City Council, by motion, discuss and provide direction
regarding the proposed Special Events schedule for 2014.
DISSCUSSION:
The City of San Jacinto continues to lead the way in developing a host of key events
that are meant to invigorate community spirit and bolster tourism. As a result, a list of
proposed events is developed each year and brought forward to council for review,
discussion and direction. In general, there are no significant changes from last year
other than formalizing the August “Concert in the Park Series” and December
“Christmas at the Mansion” event.
Listed below are the events by date, description and estimated cost:
March 29th – Ramona Pageant Parade and First People’s Day event at the
Mansion ($2,500).
May 4th – Cinco De Mayo Street Fair and Dance ($2,500).
July 4th – 4th of July Parade ($7,500).
August 6th, 13th, 20th – Concerts in the Park ($10,000).
September 26th – 28th – Agricultural Festival and State of the City combined
event ($25,000/6,000).
September 14th – Hispanic Heritage Month Street Fair and Dance ($2,500).
November 11th – Veteran’s Day ($2,500).
December 7th - Christmas Parade, City of Hemet ($500).
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AGENDA ITEM 5.1
December 13th - Christmas at the Mansion ($1,000)
Staff is seeking feedback and direction as to any of the events council wishes to modify
or discontinue.
ALTERNATIVES:
1. Discuss and provide staff with direction.
FISCAL IMPACT:
The total amount will vary based on the direction of council. Events that fall within the
current fiscal year can be funded within the established budget. Events that fall into the
following fiscal year will need to be budgeted accordingly during the next fiscal year.
ATTACHMENTS:
N/A
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AGENDA ITEM 5.1
January 7, 2014
TO: The Honorable Mayor and Members of the City Council
FROM: Jeff Ballinger, City Attorney
SUBJECT: City Council Orientation Handbook Update
RECOMMENDATION:
Staff recommends that the City Council adopt the attached update to the City Council
Orientation Handbook.
DISCUSSION:
The City Council has, from time to time, updated its “City Council Orientation
Handbook”. The Handbook provides a comprehensive directory of guidelines relating to
the conduct of public business by or on behalf of the City Council. The last time the
Handbook was updated was in 2002.
Since 2002, many aspects of City government have changed. For instance, the
physical location of City Hall has moved. In addition, state laws relating to conflicts of
interest, such as gift limits, have changed. Recently, Council has requested that the
“Council Comments/Reports” portion of the agenda be moved to an earlier spot on the
agenda, so that the public has a better opportunity to hear what is happening in the City.
These changes necessitate an update to the Handbook. The City Attorney’s Office has
drafted the attached update, which includes changes, such as City Hall location,
meeting times, agenda order, and state gift limits.
Therefore, City Staff and the City Attorney recommend that the City Council review this
rough draft, and, if acceptable, adopt it by resolution.
ALTERNATIVES:
Adopt attached Handbook
Suggest additional/ different language for Handbook
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AGENDA ITEM 5.2
FISCAL IMPACT:
There is no particular fiscal impact associated with this item.
ATTACHMENTS:
City Council Orientation Handbook
Resolution No. _____
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AGENDA ITEM 5.2
CITY OF SAN JACINTO
City Council
Orientation
Handbook
595 S. San Jacinto Avenue, San Jacinto, CA 92583
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AGENDA ITEM 5.2
PREFACE
Council Members have the opportunity to contribute to the bright and successful
future of the City of San Jacinto. It is a privilege and a sacred trust. The hope is that
the City Council Orientation Handbook will give each Council Member a glimpse of
the many activities and services provided by the City of San Jacinto to its citizens by
the Elected Officials.
The objective of this City of San Jacinto City Council Orientation Handbook is to
serve as a reference for Council Members regarding duties and responsibilities of
elected and appointed officials of the City of San Jacinto.
Specific questions on the election process should b e directed to the City Clerk.
Questions on ethics and conflicts of interest should be discussed with the City
Attorney. Any other questions about the City should be directed to the City Manager.
All references to gender include the masculine, fem inine and neuter.
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AGENDA ITEM 5.2
HISTORY OF SAN JACINTO
San Jacinto is a dynamic community that maintains rich heritage, as well as looking to
the future. San Jacinto incorporates 26 square miles with a diverse population of
approximately 36,933 people.
The settlement of San Jacinto dates back to the Mexican era. The town was once a
part of the San Jacinto Rancho, a Spanish land grant given to Don Jose Antonio
Estudillo in 1842 by the Mexican government.
For Many Years, the Estudillo family, their ranch hands and the Indians, were the only
occupants in the area. They raised cattle, horses a nd sheep in a pastoral setting. As
other settlers arrived, Estudillo decided to found a town and began selling off parcels of
land. The town was incorporated in 1888.
In the early 1900's, local hot springs and a mild climate attracted visitors to San Jacinto
from Los Angeles and San Diego. Though tourism was important, the community's
economic strength was rooted in agricultural crops of grains, apricots, peaches, walnuts
and citrus.
A bulk transportation's system was needed and early leaders persuaded the Southern
California Railway Company to lay a track by 1888. The same forward looking vision
that brought the railroad to the Valley in the 1800's remains the motivating force behind
current growth and pride in the City.
San Jacinto residents have access to cultural, business and recreational facilities that
include the San Jacinto Municipal Museum, Mt. San Jacinto College and other schools,
the Ramona Pageant (the state of California's official state outdoor play), churches, a
library, golf courses, and park facilities. Within a short drive there is access to both the
mountains and the beaches.
Over the years, San Jacinto leaders developed the City into a "full service" municipality,
including police, fire, water, and sewer services. The City has a Council — Manager
form of government with five Council Members electe d to serve staggered four-year
terms.
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AGENDA ITEM 5.2
COUNCIL—MANAGER FORM OF GOVERNMENT
The City of San Jacinto operates according to the C ouncil-Manager form of
government, which vest authority in an elected City Council, which, in turn, hires an
appointed executive. The City Council is composed o f five (5) members: elected
at large, on a non-partisan basis, serving overlapping four-year terms. The Mayor is
elected by the Council Members annually. The Mayor is the presiding officer at City
Council meetings and acts as the official head of the City for legislative and
ceremonial purposes. The City Manager is appointed by the City Council and serves
at the pleasure of the City Council.
The City Council is the City's legislative and policy-making body. Acting as a whole,
the City Council is responsible for passing ordinan ces and orders necessary for
governing the City, as well as setting the direction of City policy. The City Manager
is responsible for the general policies set by the City Council in addition to the day-
to-day operation of all City functions. The City Manager, with the help of the staff,
provides the City Council with the information needed to fulfill its policy-making role.
The Council-Manager form of government separates le gislative and executive
responsibilities in a manner similar to state and f ederal governments. This system
provides "checks and balances" of both policy and a dministrative branches of
government by limiting the power of each. As the is sues involved in municipal
management have grown more complex, professional managers provide the cohesion
necessary in the day-to-day operations.
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AGENDA ITEM 5.2
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AGENDA ITEM 5.2
THE CITY COUNCIL
City Council
The San Jacinto City Council is composed of five (5) members elected on a non-
partisan basis, serving four-year overlapping terms. Municipal elections are held every
even numbered year, with three Council Members selected at one election and two the
next. At the first regular meeting following the canvass of election results of the general
municipal election, the newly elected and qualified Council Members assume the duties
of their office. The City Council selects the Mayor and Mayor Pro Tempore (sometimes
referred to as “Mayor Pro Tem”) from its membership. The Mayor serves as the
presiding officer and the Mayor Pro Tem serves in the same capacity in the absence of
the Mayor. The Mayor is a voting member of the City Council.
The City Council is the legislative and policy making body of the City. It is the Council's
responsibility to enact ordinances, resolutions, and orders necessary for governing the
affairs of the City, to approve or amend the annual budget, to authorize certain contracts
on behalf of the City, as the final appeal body on rulings of boards and commissions,
appoints the City Manager, City Attorney and all members of the various boards and
commissions, and to submit propositions to the electors at any election.
Council Meetings
The regular meeting of the City Council is a vital part of the democratic process in the
conduct of the City's affairs. It is at Council meetings that laws, policies, and basic
decisions are made for the government of San Jacinto. All meetings of the City Council
are open to the public except those exempted by law. Citizens are encouraged to
attend to learn more about their City government at these meetings and workshops.
Council meetings are held at the San Jacinto Community Center 625 South Pico
Avenue, San Jacinto, CA 92583, at 6:30 p.m. on the first and third Thursdays of each
month. Meetings of the City’s affiliate entities (such as the Successor Agency, Housing
Authority, etc.) are held on an as needed basis at the same time and date of the City
Council regular meetings. Meeting calendars are available from the City Clerk. Work
Study Sessions are scheduled on an as needed basis for topics requiring special
review.
The Council Agenda is the official order of business at Council meetings. Items for the
agenda are prepared and submitted to the City Manager by the department heads that
investigate and approve each item. Copies of the agenda are available from the City
Clerk and at the entrance to the Council chambers at each meeting.
Any person wishing to present a matter to the City Council is urged to do so in writing
prior to 6:30 p.m. preceding the meeting. Public statements are limited to topics within
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the purview of the City Council. Requests to speak may be submitted to any Council
Member, the City Manager, or City Clerk. Each person is requested to limit remarks to
three (3) minutes, giving everyone an opportunity to speak without undue delay. A
single subject is limited to 15 minutes. In exceptional circumstances, the Mayor may
establish alternative rules for public statements.
Agenda Procedure
The City Council meeting is the public forum where the City Council conducts its
business of governing the City in public session, as required by law and where the City
Council received input from the public staff on items on the Council Agenda. The City
Council then makes decisions on those items and staff is directed to implement those
decisions.
The Council Agenda is the outline for business the City Council will be addressing. No
action or discussion may be undertaken on any item not on the posted agenda, except
that Council Members or staff may briefly respond to statements made or questions
posed by member of the public during the public comment period. However, upon a
two-thirds vote of the members of the Council present at the meeting (or if less than
two-thirds are present a unanimous vote of those present) that there is a need to take
immediate action and that the need for action came to the attention of the City
subsequent to the agenda being posted, matters can be added to the agenda for
discussion and action.
The general public statement section of the Council Agenda is near the beginning of the
agenda to comply with the Brown Act requirement that provides an opportunity for
members of the public to address any item of interest before Council consideration of
the item. Scheduling this general public comment section near the beginning of the
agenda is also important so citizens will not have to sit through long, arduous meetings
before having an opportunity to speak on an issue of importance to them.
The Mayor is the legislative officer who is responsible for seeing that legislative
decorum and procedures are followed during the order of business. The City Attorney is
responsible for ensuring that the City Council follows applicable law as its decisions are
made.
Copies of the Council Agenda are posted at City Hall (and as a courtesy at the outside
of the Community Center building, the Library, and the Community Center) at least 72
hours before a regular meeting and 24 hours before a special meeting. Copies are also
available at the City Hall and on the City’s website prior to the meeting.
The City Clerk prepares the Council Agenda with input from the departments and
concurrence of the City Manager.
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AGENDA ITEM 5.2
Adoption of an Ordinance
An ordinance is a law enacted by the City Council under powers delegated to it by the
state, prescribing a general and lasting rule for persons or things within the corporate
city boundaries. It is the most authoritative act of which the council is ordinarily capable
and is usually reserved for cases involving long-term policy.
An ordinance has the force of law and usually includes what remedies will be made if
the law is not followed.
Ordinance making is a principal duty of the City Council. Ordinances must be in
harmony with the state constitution and state statutes. They must be in line with what
the courts of the state have held to be in the common law (accepted practice). Also,
they must not be contrary to the federal Constitution, Acts of Congress, or other federal
rules.
Creation of an ordinance requires legal skill in draftsmanship, as well as technical
knowledge of the subject. This task is ordinarily performed by the City Attorney,
sometimes with assistance from the administrative or technical personnel in City
departments, and always in conformance with policies outlined by the Council. When
the Council is considering an ordinance, the City Attorney should be immediately
available for advise on its legal implications.
All ordinances must be passed in accordance with procedures specified in state law and
the San Jacinto Municipal Code. These procedural requirements determine:
· the method of presentation of the ordinance;
· the number of readings at successive meetings;
· if a public hearing is required or not;
· the majority of the Council necessary for passage;
· the officers such as the Mayor and City Clerk, whose signatures must be affixed;
· the authority of the Council to give emergency ordinances immediate effect; and
· the provision for recording the ordinance in the book of minutes.
Beyond these fundamental requirements, the Council determines procedures and
regulates the conduct of its members and of debate.
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AGENDA ITEM 5.2
Resolutions
Not all legislative action taken by the Council is in the form of ordinances. Resolutions,
which do not establish permanent local law, are commonly used for creating special
improvement districts, ordering sidewalk construction, authorizing budget transfers, and
performing a number of other routine actions. The procedure governing resolutions is, in
most cases, less formal than that provided for ordinances. Sometimes public positions
are expressed in the form of a motion and more strongly in the form of a resolution. A
resolution reflects the intent of the Council.
City Council Subcommittees
Members of the City Council may serve on multiple City Council subcommittees.
Currently, the following subcommittees exist: City Beautification, Community Outreach,
Drainage, Economic Development, Facility Naming Committee, Franchises, Historic
Preservation, Homeless, Land Use, Public Safety, Selection, Special Events,
Transportation, Tribal Issues, Water, Strategic Planning & Goal Setting, Finance,
Cultural Advisory Commission. These subcommittees may change or become inactive
from time to time as needs arise.
From time to time, the Mayor may create "ad hoc" subcommittees made up of Council
members, which deal with specific issues and time frames. These subcommittees work
on items specifically referred to them, and are generally of a limited time duration.
Regional Representatives
In addition to subcommittees of the City Council, Councilmembers may be called upon
to serve as representatives on regional boards/bodies. These include: Riverside
County Transportation Commission (RCTC), Western Riverside Council of Government
(WRCOG), Western Riverside County Regional Conservation Authority (RCA), and
Southern California Association of Governments (SCAG).
City Commissions/Committees/Boards
The City Council is authorized to create and appoint members to various City
Commissions/Committees and Boards. Appointments are made by Council to the
following: Planning Commission, Community Preservation Committee, Estudillo
Mansion Committee, Accessibility Appeals Board, and Cultural Advisory Commission.
City Clerk
The City Clerk plans, organizes and directs all activities of the City Clerk's office, which
include serving as Clerk to the City Council and Secretary to the Successor Agency to
the San Jacinto Redevelopment Agency, maintaining official City records, conducting
City elections, and providing information and service to the public as well as public
access of records for review by community residents. The City Clerk serves as the
official recipient of correspondence to the City Council and the City in general. The City
Clerk's office is located at 595 S. San Jacinto Avenue, and the phone number is (951)
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487-7339.
Voter registration is available at the City Clerk's office and the Registrar of Voters office.
Rules of Procedure
The purpose and intent of the City Council in adopting and, from time to time, amending
these rules is to provide directory guidelines relating to the conduct of public business
by or on behalf of the City Council. In the event of any noncompliance with or violation
of any provision herein, such will not be deemed to affect the validity of any action taken
unless otherwise specifically provided by law.
1 MEETINGS
1.1 Regular Meetings
The City Council of the City of San Jacinto shall hold regular meetings in the San
Jacinto Community Center 625 South Pico Avenue, San Jacinto, CA 92583, on the first
and third Thursday of each month, beginning at 6:30 p.m. If the day for the regular
meeting of the Council falls on a legal holiday, no meeting shall be held on such holiday,
but a regular meeting shall be held at the same hour on the next succeeding business
day thereafter that is not a holiday.
1.2 Adjourned Meetings
Any meeting may be adjourned to time, place and date certain, but not beyond the next
regular meeting. Once adjourned the meeting may not be reconvened.
1.3 Special Meetings
Special Meetings may be called by the Mayor or majority of Council Members on 24-
hour notice, as set forth in Section 54956 of Government Code of State of California.
Only matters contained in the notice may be considered and no ordinances (other than
urgency ordinances) may be adopted.
1.4 Study Sessions
Members of the City Council may meet in a regular Study Session in the San Jacinto
Community Center 625 South Pico Avenue, San Jacinto, CA 92583 on the fourth
Thursday of each month at 6:00 p.m. and such other times as deemed necessary (See
Section 10.1).
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AGENDA ITEM 5.2
1.5 Notice of Meetings
Mailed or published notice of regular meetings or regular study sessions is not required.
Mailed or personally delivered notice is required of special meetings, unless otherwise
waived. Posted notice is required of meetings adjourned by the City Clerk. Posted
notice is required of all other adjourned meetings and continued public hearings
(Section 54955 of the Government Code).
1.6 Quorum
Unless otherwise provided for by Resolution, a majority of the Council shall be sufficient
to do business, and most motions may be pass 2-1 if only three Council Members
attend. The following matters, however, require three affirmative votes:
a. Adoption of ordinances;
b. Resolutions, and
c. Orders for the payment of money.
1.7 Meetings To Be Public
Study Sessions and all regular, adjourned or special meetings of the City Council shall
be open to the public, provided, however, the Council may hold closed session from
which the public may be excluded for the consideration of the following subjects:
1.7.1 License / Permit Determination
To consider granting a license or permit pursuant to Government Code Section
54956.7, action of the City Council shall be given in open session during the meeting at
which the closed session occurred or the next public meeting. All matters relating to the
closed session shall be confidential except by consent of the applicant or in an action by
the applicant to appeal the denial.
1.7.2 Real Property Transactions
To consider negotiations prior to the purchase, sale and exchange or lease of real
property and to meet with a negotiator. Prior to such sessions the agenda must identify
the real property in question and with whom the negotiator may be negotiating, pursuant
to Government Code Section 54954.5 and 5456.8
1.7.3 Litigation Matters
To confer with legal counsel regarding pending litigation pursuant to Government Code
Section 54956.9 when discussion in open session would prejudice the City's position in
the litigation. Litigation is considered pending when:
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d. a formal action has been initiated;
e. there is a significant exposure to litigation; or
f. the City is deciding whether to initiate litigation. For closed sessions
held to consider litigation that has been formally initiated, the City
must publicly identify or state on the agenda the name of the case,
unless to do so would jeopardize service process or existing
settlement negotiations. For closed session held to consider a
significant exposure to litigation or whether to initiate litigation, the
agenda must specify the number of potential cases.
1.7.4 Public Service / Employment / Labor Negotiations
Pursuant to Government Code Section 54954.5 and 54957 to consider matters posing a
threat to public services or facilities, or the appointment, employment, evaluation of
performance or dismissal of a public employee or to hear complaints or charges brought
against such person or employee by another person or employee unless such
employee request a public session. The Council may exclude from any scheduled
session during the examination of a witness any or all other witnesses in the matter
being investigated, and to instruct representatives concerning discussions with
employee organizations and unrepresented employees regarding salaries and fringe
benefits.
1.7.5 Multi-Jurisdictional Drug Law Enforcement Agency
Council may hold closed sessions pursuant to Government Code Section 54957.8 if
applicable and necessary.
1.7.6 Closed Session Minutes
Pursuant to Section 54957.2 of the California Government Code, the City Clerk may be
required to attend a closed session of the City Council and keep and enter in a minute
book a record of topics discussed and decisions made at each meeting. The
confidentiality of such minutes shall be maintained pursuant to said section of the
Government Code Section 54957.2.
2 ORDER OF BUSINESS
2.1 Agenda
The order of business of each meeting shall be as contained in the agenda prepared by
the City Clerk. The agenda shall be a listing by topics of the subjects, which may be
taken up for consideration in the following order:
Organization Call to Order
Invocation
Pledge of Allegiance
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Special Presentations
Mayor and Council Member Reports
Public Comments
Consent Calendar
Public Hearings
Staff Reports
Closed Sessions
Adjournment
Except with majority consent of the Council, items may not be taken out of order. The
City Attorney will advise if and when an item may be added to the agenda at a meeting
when it has not appeared on the posted agenda.
Items requested by the public to be considered for City Council action shall be
submitted to the City Manager no later than two weeks prior to the meeting for
consideration. Council agenda requests and Staff Reports for Council action shall be
submitted to the City Clerk no later than noon on the Tuesday in the week preceding the
Council meeting. The City Manager may adjust the 'noon Tuesday' deadline depending
on circumstances. All reports shall be submitted on the proper form with complete
information as to the subject matter, recommendations, fiscal impact, and contain the
necessary attachments, exhibits, and approving signatures.
2.2 Delivery of Agenda
Barring insurmountable difficulties, the agenda shall ordinarily be delivered to Council
Members each Friday preceding the Thursday meeting to which it pertains. The agenda
shall also be available to the general public at the time it is delivered to the City Council.
2.3 Call to Order
Before proceeding with the business of the Council, the City Clerk shall record the
names of those Council Members present and they shall be entered in the minutes.
2.4 Public Comments
Any person may address the Council on any subject pertaining to City business not
listed on the agenda during the Public Comments portion of the meeting. A limitation of
three (3) minutes shall be set for each person desiring to address the Council during the
Public Comments designation on the agenda (see 5.2). Public Comments on items
listed on the agenda will be allowed on those items as they come up for consideration
by the Council with a three (3) minute limitation set for each speaker.
2.5 Consent Calendar
Items of a non-controversial and routine nature shall be placed on the consent calendar.
All items may be approved by one blanket motion upon unanimous consent. Any
Council Member may request that any items be withdrawn from the consent calendar
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for separate consideration. However, any Council Member may abstain from voting on
any consent calendar item without requesting its removal from the consent calendar,
and the City Clerk shall record such abstentions in the minutes.
2.5.1 Approval of Minutes
Unless requested by a majority of the City Council, minutes of the previous meeting
may be approved without public reading if the City Clerk has previously furnished each
Council Member with a copy thereof.
2.5.2 Public Hearings Advertised / Unadvertised
Generally, Public Hearings, other than those of quasi-judicial nature shall
be conducted in the following order:
Staff Review
Questions of Staff by Council
Hearing opened by Mayor
Questions by Council
Proponent's testimony
Opponent's testimony
Proponent's rebuttal
Hearing closed by Mayor to public testimony
Discussion by Council
Council action
Questions or comments from the public shall be limited to the subject
under consideration. Depending upon the extent of the agenda, and the
number of persons desiring to speak on an issue, the Mayor may, at the
beginning of hearing, limit testimony to three (3) minutes per individual.
Alternatively, the Mayor may, at the beginning of the hearing, limit the
overall amount of time that all proponents and all opponents to a matter
may speak. (i.e., proponents get a total of 45 minutes, and opponents get
a total of 45 minutes) Any person may speak for longer period of time,
upon approval of the City Council, when this is deemed necessary in such
cases as when a person is speaking as a representative of a group or has
graphic or slide presentation requiring more time. Quasi-judicial hearing
shall be conducted in accordance with the principles of due process, and
the City Attorney shall advise the City Council in this regard.
In any hearings before the City Council, notice of which is to be published
or posted, if the City Council, or any member thereof, or a proponent or
opponent of the matter requests that any or all participants in the
proceedings testify under oath or affirmation, the making of such request
shall be set forth in the notice of hearing. Additionally, the notice of
hearing shall state the giving of testimony under oath or affirmation shall
be voluntary as to each person wishing to be heard in the matter, and that
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any person who has a question or concern regarding the giving of
testimony under oath or affirmation should consult an attorney of his own
choosing and at his own expense. Each person testifying under oath or
affirmation in any such proceedings shall, before testifying, state on the
record that he or she agrees to testify under oath or affirmation in the
matter and has had an opportunity to consult with an attorney of his own
choosing in respect thereto. Notices of hearings shall be in accordance
with Government Code Section 54954.6, as well as any other applicable
codes.
3 PRESIDING OFFICER
3.1 Presiding Officer
a. The Mayor shall be the Presiding Officer at all meetings of the Council. In
the absence of the Mayor, the Mayor Pro Tem shall preside. In the
absence of both the Mayor and Mayor Pro Tem, the Council shall elect a
temporary presiding officer to serve until the arrival of the Mayor or the
Mayor Pro Tem or until adjournment, whichever first occurs.
b. The Council shall in even-numbered years reorganize itself, selecting the
Mayor and Mayor Pro Tem from its members, at the meeting at which the
declaration of the election results for a general municipal election is made.
In odd numbered years, at the first meeting in December, the Council shall
choose one of its members as Mayor and another of its members as
Mayor Pro Tem.
Notwithstanding the reorganization following the general municipal
election, the Council may meet at any meeting of the City Council to
choose a mayor or Mayor Pro Tem to serve the remainder of a current
item.
(c) The City Clerk shall preside at the portion of Council meeting, which is
concerned with the nomination for the selection of the Mayor.
(d) Nomination for the office of Mayor or Mayor Pro Tem may be made by
any member of the Council and need not be seconded in order to be
effective. Each selection shall be by three (3) or more affirmative votes. In
the event that no person receives three or more votes in the selection
process for one or both offices, the selection process shall be repeated
immediately provided, however, that the two person receiving the highest
number of votes in the preceding selection process shall be the only
nominees for the office to filled. If, upon repeating the selection process
for Mayor or Mayor Pro Tem, no person has yet received three affirmative
votes for such office, the Council may either repeat the selection process
until the officer has been duly selected or may continue the selection to
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the next regular meeting of the Council.
(e) Voting in the selection of Mayor and Mayor Pro Tem shall be by
voice vote.
(f) The Mayor and Mayor Pro Tem shall serve at the will of the City
Council and until their successors have been duly selected pursuant to
subsection (b), (g) and (h) hereof.
(g) The offices of Mayor or Mayor Pro Tem shall be deemed vacant upon
the happening of any of the following:
1. The death of the holder of such office;
2. The loss or resignation from membership on the
Council the holder of such office;
3. The acceptance by the Council of the resignation from
such office by the holder thereof;
4. The majority of Council Members desire to make a
change;
5. The recall of the holder of such office.
(h) At its first regular meeting after the occurrence of a vacancy created by
one of the foregoing events, the Council shall select a successor to such office pursuant
to the selection procedure established (b) of this section.
3.2 Participation of Presiding Officer
The Presiding Officer may move, second, and debate from the Chair, subject only to
such limitations of debate as are imposed on all Council Members and he shall not be
deprived of any of the rights and privileges of a Council Member by reason of his acting
as presiding Officer. However the Presiding Officer is primarily responsible for the
conduct of the meeting. If he desires to personally engage in extended debate on
questions before the Council, he should consider turning the Chair over to another
member.
3.3 Question or Motion to be Stated
The Presiding Officer shall verbally restate or request the City Clerk to restate each
question or motion immediately prior to call for the vote. Following the vote, the
Presiding Officer shall verbally announce whether the question carried or was defeated.
The Presiding Officer may also publicly state the effect of the vote for the benefit of the
audience before proceeding to the next item of business.
3.4 Signing of Documents
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The Mayor, or Mayor Pro Tem in the absence of Mayor, shall sign ordinances,
resolution and documents necessary to the conduct of City business adopted by the
City Council. The City Clerk or Deputy City Clerk shall attest to the signature of the
Mayor or Mayor Pro Tem.
3.5 Maintenance of Order
The Mayor or Presiding Officer is responsible for the maintenance of order and decorum
at all times. No person is allowed to speak who has not first been recognized b the
Chair. All questions and remarks shall be addressed to the Chair.
4 RULES, DECORUM AND ORDER
4.1 Points of Order
The Presiding Officer shall determine all Points of Order subject to the right of any
Council Member to appeal to the Council. If any appeal is taken, the question shall be,
"Shall the decision of the Presiding Officer be sustained?" in which event a majority vote
shall govern and conclusively determine such question of order.
4.1 Decorum and Order — Council Members
a. Any Council Member desiring to speak shall address the Chair and,
upon recognition b the Presiding Officer, shall confine himself to the
question under debate
b. A Council Member desiring to question the staff shall address his
question to the City Manager or City Attorney, in appropriate cases,
who shall be entitled either to answer the inquiry himself or to
designate some member of his staff for that purpose.
c. A Council Member, once recognized, shall not be interrupted while
speaking unless called to order by the Presiding Officer; unless
another Council Member raises a Point of Order, or unless the
speaker chooses to yield to questions from another Council Member.
d. Any Council Member called to order while he is speaking shall cease
speaking immediately until the question of order is determined. If ruled
to be in order, he shall be permitted to proceed. If ruled to be not in
order, he shall remain silent or shall alter his remarks so as to comply
with the rules of the Council.
e. Council Members shall accord the utmost courtesy to each other, to
city employees, and to the public appearing before the Council and
shall refrain at all times from rude and derogatory remarks, reflections
as to integrity, abusive comments and statements as to motives and
personalities.
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f. Any Council Member may move to require the Presiding Officer to
enforce rules and the affirmative vote of a majority of the Council shall
require him to so act.
4.2 Decorum and Order — Employees
Members of the administrative staff and employees of the City shall observe the same
rules of procedure and decorum applicable to members of the Council. The City
Manager shall insure that all City employees observe such decorum. Any staff
members, including the City Manager, desiring to address the Council or members of
the public shall first be recognized by the Chair. All remarks shall be addressed to the
Chair and not to any one individual Council Member or member of the public.
4.3 Decorum and Order — Public
Members of the public attending Council meetings shall observe the same rules of order
and decorum applicable to the Council.
4.4 Enforcement of Decorum
As set forth in Government Code Section 54957.9, in the event that any meeting is
willfully interrupted by a group or groups of person so as to render the orderly conduct
of such meeting, the members of the Council may order the meeting room cleared and
continue in session. Only matters appearing on the agenda may be considered in such
a session. Duly accredited representative of the press or other news media, except
those participating in the disturbance, shall be allowed to attend any session held
pursuant to this section. Nothing in this section shall prohibit the Council from
establishing a procedure for readmitting an individual or individuals not responsible for
willfully disturbing the orderly conduct of the meeting.
4.5 Personal Privilege
The right of a Council member to address the Council on a question of personal
privilege shall be limited to cases in which his integrity, character, or motives are
assailed, questioned or impugned.
4.6 Conflict of Interest
All Council Members are subject to the conflict of interest provisions of California Law,
such as Government Code section 1090, the Political Reform Act, and provisions of the
California Redevelopment Law relative to conflicts of interest, and any conflict of interest
codes adopted by the City. Any Council member prevented from voting because of a
conflict of interest shall refrain from debate and voting. Such Council member will leave
the Council Chambers during debate and voting on the issue, unless permitted to
address the City Council as a member of the general public and in accordance with
applicable law.
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4.7 Limitation of Debate
Council Members normally should speak not more than once upon any one subject until
every other Council Member choosing to speak thereon has spoken. Members shall
limit their statement to five (5) minutes each time they have the floor, unless the
Council, by majority vote, approves an extended period.
4.8 Dissents, Protests, and Comments
Any member shall have the right to express dissent from, or protest to, or comment
upon, any action of the Council and the reason entered in the minutes. If such dissent,
protest or comment is desired to be entered in the minutes, this should be made clear
by language such as, "I would like the minutes to show that I am opposed to this action
for the following reasons..."
4.9 Rulings of Chair Final Unless Overruled
In presiding over Council meetings, the Mayor, Mayor Pro Tem, or temporary Presiding
Officer shall refer to "Roberts Rules of Order" to decide all questions of interpretation of
these rules, points of order or other questions of procedure requiring rulings. Any such
decision or ruling shall be final unless overridden or suspended by majority vote of the
Council Members present and voting, and shall be binding and legally effective for
purposes of the matter under consideration.
5 ADDRESSING THE COUNCIL
5.1 Manner of Addressing the Council
Any member of the public desiring to address the Council shall proceed to the podium
and wait to be recognized by the Presiding Officer. After being recognized, he shall
state his name and address for the record.
All remarks and questions shall be addressed to the Chair and not to any individual
Council Member, staff member, or other person. During a public hearing all remarks
shall be limited to the subject under consideration. No person shall enter into any
discussion without being recognized by the Presiding Officer.
Any member of the Council who has been recognized by the Presiding Officer of the
Council for such purpose may address or respond to a member of the public who has
addressed the Council pursuant thereto. Such address or response shall be exercised
only once for each member of the public, shall not exceed three (3) minutes in length
and shall be deemed to express the individual position or opinion of the Council
Member offering the same and shall not be construed to bind the Council or the City in
any manner. Unless otherwise directed by the Council, the restrictions imposed by
Subsection (a) shall apply only to those portions of the Council agenda during which
members of the public are permitted to make public comments to the Council.
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5.2 Time Limitation
Any member of the public desiring to address the Council shall limit his statement to
three (3) minutes, unless further time has granted by the Presiding Officer in the
individual case, or in accordance with Section 2.6.
5.3 Addressing the Council After Motion Is Made
After a motion has been made, or after a public hearing has been closed, no member of
the public shall address the Council without first securing permission by a majority vote
of the Council.
5.4 Limitations Regarding Public Comments and Reports
The making of public comments to the Council by any member of the public during the
"Public Comments" portion of the agenda shall be subject to the following limitations:
5.4.1 At any time, before or after the public comments is commenced, the Presiding
Officer may request to direct the communication to the City Manager or other
appropriate staff member during regular business hours, or in writing for
subsequent submittal to Council Members, pursuant to Section 5.5.
5.4.2 The Presiding Officer may limit the number of speakers heard on non-agenda
topics at a single meeting. Those whose presentations are postponed shall be
given priority at the next meeting during the "Public Comments" agenda item.
5.4.3 If it appears that several speakers desire to speak regarding a single topic, the
Presiding Officer may reasonably limit the number speaking as to each side of an
issue. In this regard, preference may be given to speakers who represent groups
of person who have designated a spokesperson.
5.4.4 No section or subsection of this resolution shall be construed as to prohibit the
right of the public to the criticism of the policies, procedures, programs, or
services of the city or the acts or omissions of the City Council
5.5 Written Correspondence
The City Manager is authorized to receive and open all mail addressed to the Council
as a whole and give it immediate attention to the end that all administrative business
referred to in said communications, and not necessarily requiring Council action, may
be disposed of between Council meetings. A copy of such communication shall be
provided to each Council Member marked "Information Only."
Any communication relating to a pending matter, or to be brought before the City
Council shall be included in the agenda packet for the meeting at which such item is to
be considered.
Letters of appeal from administrative or commission decisions shall be processed under
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applicable provisions of City ordinances.
Copies of all other communications sent to the members of the Council will be
transmitted to them.
5.6 Persons Authorized to be within the Diocese
No person except the City Officials shall be permitted within the dais area in front of the
Council table without the invitation or consent of the Presiding Officer.
6 MOTIONS
6.1 Processing of Motions
When a motion is made and seconded, it shall be stated by the presiding Officer before
debate. A motion so stated shall not be withdrawn by the mover without the consent of
person seconding it.
6.2 Motions Out of Order
The Presiding Officer may at any time, by majority consent of the Council, permit a
member to introduce an ordinance, resolution or motion out of the regular agenda order.
6.3 Division of Question
If the question contains two or more divisional propositions, the Presiding Officer may,
and upon request of a member shall, divide same.
6.4 Precedence of Motions
When a motion is before the Council, no motion shall be entertained except the
following, which shall have precedence in the following order:
a. Adjourn
b. Fix Hours of Adjournment
c. Table
d. Limit or Terminate Discussion
e. Amend
f. Postpone
g. Reopen Public Discussion
6.5 Motion to Adjourn (Not debatable)
A motion to adjourn shall be in order at any time, except as follows:
a. When repeated without intervening business or discussion;
b. When made as an interruption of a member while speaking;
c. When discussion has been ended and vote on a motion is pending; and
d. While a vote is being taken.
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6.6 Motion to Fix Hour of Adjournment
Such a motion shall be to set a definite time at which to adjourn and shall be
undebatable and shall be unamendable except by unanimous vote.
6.7 Motion to Table
A motion to table shall be used to temporarily by-pass the subject. A motion to table
shall be undebatable and shall preclude all amendments or debate of the subject under
consideration. If the motion shall prevail, the matter may be "taken from the table" and
any time prior to the end of the next regular meeting.
6.8 Motion to Limit or Terminate Discussion
Such a motion shall be used to limit or close debate on, or further amendment to, the
main motion and shall be undebatable. If the Motion fails, debate shall be reopened; if
the motion prevails, a vote shall be taken on the main motion.
6.9 Motion to Amend
A motion to amend shall be debatable only as to the amendment. A motion to amend an
amendment shall be in order, but a motion to amend an amendment to an amendment
shall not be in order. An amendment
modifying the intention of a motion shall be in order, but an amendment relating to a
different matter shall not be in order. A substitute motion on the same subject shall be
acceptable, and voted on before a vote on the amendment. Amendments shall be voted
first, then the main motion as amended.
6.10 Motion to Continue
Motions to continue to a definite time shall be amendable and debatable as to propriety
of postponement and time set.
7 VOTING PROCEDURES
7.1 Voting Procedure
In acting upon every motion, the vote shall be taken by mechanical or electronic means,
and the vote on each motion shall be entered in full upon the record. Members shall
respond "aye", "nay", or "abstain", and any Council Member present and not responding
"no" or "abstain" or otherwise registering an objection shall have his vote recorded as
"aye."
7.2 Roll Call Voting
In the event of a roll call vote, the order of voting shall be alphabetical with the Mayor
voting last. The City Clerk shall call the names of all members seated when a roll call
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vote is ordered or required.
Every ordinance (other than urgency ordinances) and any resolutions or orders for
franchise or payment of money require three (3) affirmative votes. Urgency ordinance
require four (4) affirmative votes. Any question before the Council shall not require a roll
call vote unless demanded by any member. It shall not be in order for members to
explain their vote during the vote. Any member my change his vote before the next
order of business.
7.3 Every Failure to Vote
Council Members should vote unless disqualified for cause.
7.4 Reconsideration
Any Council Member who voted with the majority may move a reconsideration of any
action at the same meeting. After a motion for reconsideration has once been acted
upon at the same meeting, no other motion for a reconsideration thereof shall be made
without unanimous consent of the Council at the same or subsequent meeting.
7.5 The Votes
Tie votes shall be lost motions. When all Council members are present, a tie vote on
whether to grant an appeal from official action shall be considered a denial of such
appeal unless the Council takes other action to further consider the matter. If a tie vote
results at a time when less than all members of the Council are present the matter shall
automatically be continued to the agenda of the next regular meeting of the Council,
unless otherwise ordered by the Council.
7.6 Motion to Rescind
Any Council Member, regardless of how he or she voted on the item originally, may
move to rescind an action taken at a previous meeting in order to strike out an entire
motion resolution, rule, bylaw, section or paragraph that has been adopted except in the
following circumstances:
a. When there has been detrimental reliance on the original decision
by a party affected thereby;
b. When something has been done as a result of the original decision,
which it would be impossible to undo;
c. When the item is in the nature of a contract and the other part to
the contract has been informed of the vote and has taken action in
reliance thereon, which cannot be undone.
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8 RESOLUTIONS
8.1 Definitions
As a rule of thumb, it can be said that legislative acts of the City Council (usually a rule
of public conduct for long-term application) are taken by ordinance, whereas more
routine business and administrative matters (usually more temporary and transitory in
nature) are accomplished by resolutions. The term "resolution" in its general sense will
note any action taken affirmatively via a vote of the Council, other than one taken by
ordinance. As used in San Jacinto, however, two terms are in general used to denote
such (non-ordinance) actions: "resolution" and "motion" (thereafter recorded by minute
entry). Technically, all three are equally as legally effective and binding; they vary in the
formality of respective memorialization. The most formal is referred to locally as a
"resolution." This, in addition to being reference in the minutes, will be recorded by a
separate document, numbered in sequence and preserved in a separate set of books.
Such "resolutions" are used in San Jacinto for various reasons, such as when
specifically required by law, when needed as a separate indentiary document to be
transmitted to another governmental agency, or where the frequency of future reference
back to its content warrants a separate document (with the additional "whereas"
explanatory material it often recites) to facilitate such future reference and research.
A "motion" (assuming it as one which passed) is a Council action which is .recorded
simply b an item entry in the minutes of the meeting at which it was accomplished, and
no separate document is made to memorialize it.
8.2 Resolutions Prepared in Advance
Where a resolution has been prepared in advance, the procedure shall be: motion,
second, discussion, vote pursuant to methods prescribed in Section 7.1 and result
declared. It shall not be necessary to read a resolution in full or by title except to identify
it. Any member may require that the resolution be read in full.
8.3 Resolutions Not Prepared in Advance
Where a resolution has not been prepared in advance, the procedure shall be to instruct
the City Manager or the City Attorney to prepare a resolution for presentation at the next
Council meeting.
8.4 Urgency Resolutions
In matters of urgency, a resolution may be presented verbally, in motion form together
with instructions for written preparation for later execution.
After the resolution has been verbally stated, the voting procedure in 8.2 above shall be
followed.
Urgency resolutions shall be avoided except when absolutely necessary; and shall be
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avoided entirely when resolutions are required by law, improvement acts, zoning
matters, or force account work on public projects. Where the resolution has been
drafted in written form, either before or during the meeting, this paragraph shall not be
deemed applicable.
9 ORDINANCES
9.1 Introduction and Adoption of Ordinances
Ordinances shall not be passed within (5) days of their introduction, or at other than a
regular meeting or at any adjourned regular meeting. However, an urgency ordinance
may be passed immediately upon introduction and either at a regular or special
meeting. Except when, after reading the title, further reading is waived by regular motion
adopted by majority vote, all ordinances shall be read in full, either at the time of
introduction or passage. When ordinances, other than urgency ordinances, are altered
after introduction, they shall be reintroduced only at a regular or at an adjourned
meeting held at least five (5) days after alteration. Corrections of typographical or
clerical errors are not alternations within the meaning of this section.
9.2 Effective Date
All ordinances, except as provided in Section 36937 of the Government Code, shall take
effect thirty (30) days after adoption, but may be made operative at such later date as
may be designated in the ordinance.
9.3 Publishing
It shall be the duty of the City Clerk to publish all ordinances in one of the following
three (3) ways:
· Within 15 days after its passage, the City Clerk shall cause each ordinance to be
published at least once, with the names of those City Council Members voting for
and against the ordinance, in a newspaper of general circulation published and
circulated in the City, or if there is none, posted in at least three public places in
the City or published in a newspaper of general circulation printed and published
in Riverside County and circulated in the City; or
· The City Clerk may publish a summary of a proposed ordinance. A summary
shall be published and certified copy of the full text of the proposed ordinance
shall be posted in the office of the City Clerk at least five (5) days prior to the City
Council Meeting at which the proposed ordinance is to be adopted. Within 15
days after adoption of the ordinance, the City Clerk shall publish a summary of
the ordinance with the names of those City Council members voting for and
against the ordinance and the City Clerk shall post in the City Clerk's office a
certified copy of the full text of such adopted ordinance along with the names of
the City Council Members voting for and against the ordinance; or
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· If the City Clerk determines that it is not feasible to prepare a fair and adequate
summary of the proposed or adopted ordinance, and if the City Council so
orders, a display advertisement of at least one-quarter of a page in a newspaper
of general circulation in the City shall be published at least five (5) days prior to
the City Council meeting at which the proposed ordinance is to be adopted.
Within 15 days after adoption of the ordinance a display advertisement of at least
one- quarter of a page shall be published. The advertisement shall indicate the
general nature of; and provide information about the proposed or adopted
ordinance, including information sufficient to enable the public to obtain copies of
the complete text of such ordinance, and the names of those City Council
Members voting for and against the ordinance.
9.4 Urgency Ordinances
All urgency ordinances must receive four (4) affirmative votes to be adopted and to
become effective immediately. If such an ordinance fails to receive 4/5ths majority, it
may thereafter be considered and passed in the same manner as regular ordinances.
10 STUDY SESSIONS
Council Members able to attend scheduled study sessions may meet in the San Jacinto
Community Center 625 South Pico Avenue, San Jacinto, CA 92583, on the fourth
Thursday of each month (and such other times as deemed necessary) at 6:00 p.m. for
the purpose of reviewing the agenda for a City Council meeting, discussion of special
subjects of immediate concern; and meeting and conferring with City Commissions,
Committees, Boards; Civic Organizations; and City Officials relative to pending City
business.
The time for sessions as specified may be altered by the City Council or by the Mayor,
on individual occasions when appropriate, to the convenience of the Council Members,
provided that when this occurs, written notice of the change shall be provided in
accordance with the standard noticing requirements.
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10.1 Open to the Public
Study sessions shall at all times be open to the public and the news media, except
closed sessions held at such time pursuant to Government Code.
10.2 Purpose
Study sessions constitute a meeting of the City Council and are subject to applicable
rules and procedures. At such study sessions, no formal action shall be taken, no
motion shall be offered, nor debates entered into; the sole purpose of said meetings
being to provide background information to members of the City Council and to allow
Council Members to ask questions. This shall not, however, be deemed to apply with
respect to closed sessions.
10.3 Agenda
The agenda for each study session shall be prepared and posted in accordance with
the same rules applicable to regular City Council meetings.
11 CITY COUNCIL REPRESENTATIONS / SUBCOMMITTEES / TASK FORCES
The City Council recognizes that the use of standing and temporary (ad hoc)
subcommittees is an appropriate and efficient way to focus and accomplish the work of
the City. Subcommittees are used at every level of government, from the United States
Congress, to the California Legislature, to locally elected bodies.
11.1 Formation
The City Council and Mayor may designate subcommittees as necessary, pursuant to
this Policy. No more than two (2) members of the City Council shall be appointed to a
single subcommittee, and any vacancy shall be filled in the same manner as the original
appointment.
The purpose of Council subcommittees is to act as sounding boards, fact finding for,
and make recommendations to, the City Council on various matters concerning
pertinent issues that are brought to the attention of the City Council or City Staff.
Subcommittees shall have no authority to establish policy or direct City Staff concerning
City business and shall be advisory only.
It shall be the policy of each subcommittee to review the issues that are brought before
the subcommittee, and provide feedback to staff for consideration by the full Council or
to make recommendations directly to the full City Council.
The subcommittees shall select a chair and vice-chair and such other officers as they
desire. The subcommittees shall meet as necessary, at the call of a subcommittee
member or the Council, or no less than quarterly depending upon the type of
subcommittee. City Staff shall prepare an agenda listing the topics to be covered at
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each meeting. The City Manager shall designate the staff representatives who shall be
present at each meeting to present information and provide follow up actions.
11.2 Regional Representatives
The Mayor shall select representatives, with confirmation by the full Council, to other
agency boards (i.e., RCTC, RCA, WRCOG, SCAG, etc.), who shall serve for a term of
one (1) year. The Mayor shall review these appointments annually, upon a vacancy, or
as deemed necessary for continuing necessity. Such representation will receive staff
support from other agencies, including any need to comply with the Brown Act.
11.3 Standing
The City Council shall determine the need for and appoint standing subcommittees as
deemed necessary. Such subcommittees will require staff support and meet the open
meeting requirements of the Brown Act. Such standing subcommittees shall be
reviewed annually, upon any vacancy, or as deemed necessary for continuing
necessity.
11.4 Ad Hoc
The Mayor shall appoint ad hoc task forces as deemed necessary to perform limited,
temporary assignments. Unless provided otherwise by the Mayor, such subcommittees
need not comply with the open meeting requirements of the Brown Act. (See Brown Act
Compliance, below.) Such ad hoc subcommittees may require staff support. They shall
serve for the period of time necessary to meet the needs as they were originally
intended.
11.5 Brown Act Compliance
California’s Ralph M. Brown Act (Gov. Code § 54950 et seq.) imposes certain open
meeting requirements (posted agenda, opportunity for public speaking, etc.) on nearly
every commission, committee, board, or other body of the City, whether permanent or
temporary, decision-making or advisory, when that commission, committee, board or
other body is created by ordinance, resolution, or formal action of the City Council.
However, advisory subcommittees that are composed solely of the members of the City
Council and that are less than a quorum of the City Council are not subject to these
open meeting requirements. (Gov. Code, § 54952(b).) Therefore, ad hoc
subcommittees that have fewer than three (3) Councilmembers are not subject to the
open meeting requirements of the Brown Act. Unless the Mayor so provides, such ad
hoc subcommittees need not comply with the Brown Act.
In contrast, standing subcommittees, irrespective of their composition, that have a
continuing subject matter jurisdiction, or a meeting schedule fixed by ordinance,
resolution, or formal action are subject to the open meeting requirements of the Brown
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Act. Therefore, standing subcommittees shall always comply with the Brown Act.
Compliance with the Brown Act includes limiting the involvement of Councilmembers
who are not on subcommittees. Specifically, if three (3) Councilmembers participate in
hearing, discussing, deliberating, or taking action concerning City business, such
activities would constitute a “meeting” of the entire City Council under the Brown Act;
not just the subcommittee. This would require such meeting to be agendized as a full
City Council meeting.
However, the Brown Act would not require a subcommittee’s meeting to be agendized
as a full City Council meeting (even if three (3) or more Councilmembers are present)
so long as the subcommittee meeting is open and noticed as a subcommittee meeting
and provided further that the members of the City Council who are not members of the
standing subcommittee attend “only as observers.” (Gov. Code, § 54952.2(b)(6).) Often
times, this is difficult to do. Moreover, once a meeting has been agendized as a
subcommittee meeting, if a third Councilmember decides to participate in a discussion,
it is too late to simply change the nature of the meeting to a full City Council meeting.
Thus, the City Council believes that the presence of non-subcommittee
Councilmembers at subcommittee meetings poses an undue risk of a violation of the
Brown Act. While such presence is permitted by the text of the Brown Act, the City
Council believes that it is inconsistent with the spirit and purpose of the Brown Act. The
City Council recognizes that it is the right of every citizen, including all City
Councilmembers, to attend subcommittee meetings, and participate as members of the
public. However, the City Council further believes that the work of subcommittees is
best and most efficiently performed without the presence of non-subcommittee
Councilmembers at subcommittee meetings, which efficiency is hampered by the
participation of non-subcommittee Councilmembers, and that ample opportunity for
review, discussion and debate concerning matters that are taken up by the
subcommittees exists when such matters are brought before the full City Council.
As such, it is the declared policy of the San Jacinto City Council that City
Councilmembers not attend subcommittee meetings to which they are not duly
appointed.
11.6 Working Outside of Subcommittee Process
Part of what makes the subcommittee process efficient is the development, retention
and use of specialized “expertise” within a particular field among the subcommittee
members. For example, a Councilmember who has been on the water subcommittee
for some time will have the opportunity to develop expertise in water-related issues.
This enables those on the subcommittee to more effectively interact with the various
stakeholders, both within and outside of the City organization, and make considered
recommendations to the full City Council. Indeed, other stakeholders (especially those
outside of the City organization) may come to expect and rely on such expertise on the
part of Councilmembers who serve on the subject subcommittee.
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In addition, involvement of Councilmembers in committee work outside the scope of
their respective subcommittees increases the likelihood of a Brown Act violation, by
potentially involving more than a majority of the City Council in the process of
considering the same City business.
“Committee work” can include, but is not limited to, fact-finding efforts (either within or
outside of the City organization) concerning the subject matter of a particular
subcommittee and making verbal or written statements that could be construed as
statements of City policy concerning the subject matter of a particular subcommittee.
Again, the City Council recognizes the right of every Councilmember to be informed of
City business and participate in the decision-making process. However, the City
Council believes that this right can be fully exercised at agendized City Council
meetings.
As such, it is the declared policy of the San Jacinto City Council that City
Councilmembers not engage in committee work outside of the scope of the
subcommittee(s) to which they have been duly appointed.
11.7 Violation of Policy
Violation of this policy by City Councilmembers may, at the discretion of the City
Council, result in consequences including, but not limited to, censure and/or loss of City
Council privileges such as stipends, health and welfare benefits, reimbursements, and
policy appointments.
12 COUNCIL APPOINTED CITIZEN BOARDS / COMMISSIONS / COMMITTEES
The purpose of this procedure is to outline those actions that will be taken in appointing
members of the of the City of San Jacinto Boards, Commissions, and Committees.
12.1 The Maddy Act
The Maddy Act takes into consideration the vast and largely untapped reservoir of talent
among the citizenry that is not aware of the opportunities for participation on advisory
boards and commissions. For that reason, the Maddy Act was enacted to cause
maximum public awareness of both regulatory and advisory boards and commissions
open for appointments by the City Council (Government Code Section 54970).
12.2 Appointments List
On or before December 31, of each year the City Clerk shall cause to be posted a list of
appointments of all ongoing boards, commissions and committees, which are appointed
by the City Council. This list must include where and when they meet, the present
membership and terms of office for each member the necessary qualifications for the
position (Government Code Section 54972).
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12.3 Availability to Public
One month prior to the scheduled expiration of a board or commissioner's term of office,
the City Clerk shall give notice of such expiration and qualifications for the position in a
posted notice and a press release to the newspapers of general circulation within the
City. Appointment to that vacancy shall not be made prior to ten (10) working days after
the release of such notice (Government Code Section 54974).
12.4 Notification of Incumbent
The incumbent whose term is expiring will be given notice of the expiration of the term
office and requested to submit a letter requesting reappointment to an additional term if
that is their desire.
12.5 Unscheduled Vacancies
Whenever an unscheduled vacancy occurs due to resignation, death, termination or
other reason, the same noticing will be accomplished as for a scheduled vacancy, within
twenty (20) days of the occurrence of the vacancy. Appointment to that vacancy shall
not be made prior to ten (10 working days after the release of such notice (Government
Code Section 54974).
12.6 Submission of Candidates to the Council
A list of candidates requesting appointment to a term of office will be submitted to the
City Council for its consideration at it's next regular meeting.
12.7 Interviews
Any City Council Member may request a time set for interviewing candidates for
appointment, at which time all Council Members may participate in the interview
process. If more than two (2) Council Members participate in the interview session, it
will be an open meeting with notice given and the public invited.
12.8 Follow-up After Appointments
After the City Council has appointed a candidate to fill a position, the City Clerk shall
notify the new appointee, including such information as their term of office, when and
where they meet and the staff member to contact if they have questions. In addition, the
appropriate staff contact shall be notified of the appointee's name, address and phone
number for follow up. The City Clerk shall also notify unsuccessful candidates, thanking
them for their interest in serving the City of San Jacinto.
THE WORK OF THE CITY COUNCIL
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Success or failure of the Council-Manager form of government rest largely on the
shoulders of the people's representative's in the City Council. The City Council may
remove an ineffective manager at any time, but an ineffective Council continues in office
until the next election or is changed by a successful recall election. Conscientious
council members, as representatives of the community, can render better service if they
know their duties, are aware of their responsibilities, and are ever mindful of the best
methods of carrying out their trust.
Unlike some other systems of local government the City Council under this plan
dominates the governmental establishment, selects and gives direction to the City
Manager and enjoys all the importance and responsibility of a board of directors. The
chief duty of the City Manager is administration. The Council is responsible for making
certain that the manager administers the affairs of the City in a capable manner, while
the manger must make recommendations to the Council on municipal policies.
Determination of Policy
The people elect the City Council. The Council determines the policies of the City
government and appoints, directs and, if necessary, removes the City Manager. In
determining policy Council Members do their best to represent their constituents. All
phases of the job are involved in one way or another in the determination of policy.
What is meant by the determination of policy? Basically, it is the process of deciding
what is to be done. The Council should not confuse this with how a program is to be
administered, which is the job of the City Manager. In its simplest terms, "what to do" is
policy making and "how to do it" is administration.
The City Manager can help the Council a great deal in studying and determining
municipal policies. As an example, the most important problem facing a city government
each year is the budget. The City Manager gathers the information and prepares the
budget, which the Council studies and reviews as necessary and then adopts. The City
Manager utilizes the budget as an effective tool in carrying out city policy.
In determining policy, the Council must make decisions, authorize their implementation,
and accept full responsibility for the results. Thus, the Council must hold the City
Manager responsible for administering policy decisions properly.
In any City Council, the determination of policy takes the form of passing a law. City
Council laws are ordinances or resolutions. An ordinance has the force of law and
usually includes what remedies will be made if the law is not followed. A resolution
reflects the intent of the Council.
How does the Council arrive at these policy decisions? Briefly there are four steps in the
process:
Determining what is needed. Many sources of information are available — Council
Members' observations, requests of individual citizens or citizens' groups and the
recommendations of the City Manager. Increasingly, city government has established
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various mechanisms for obtaining citizen input through advisory committees, panels and
neighborhood meetings. These can provide valuable guidance for Council Members.
Determining the will of the people. In some cases, the proposed program may have
been a major issue in a recent election. Otherwise the view of interest groups,
discussion with individuals and Council Members' reactions as a citizen must be
evaluated.
Determining what can be done, financially, practically, and legally. Here the advise of
technical experts — the City Manager and the staff — should be considered carefully.
Taking action — passing, modifying or defeating an ordinance or resolution. The City
Manager and the City Council must work as a team in a spirit of mutual confidence and
cooperation.
Supervision of Administration
The second major part of the City Council's job is general responsibility for requiring
effective administrative action through' the City Manager. The manager receives all
questions or criticisms which the Council may have concerning the execution of
ordinances or performance of duty.
If something goes wrong, the manager stands responsible to the council. For example,
if the Council (or a single member) has a complaint or question about the administration
of a loading zone ordinance by the police department, it should not contact the Chief of
Police or one of the officers but should present the complaint to the City Manager.
Then, if the situation is not remedied, the manager must answer for it.
The Council must, therefore, develop a working relationship with the manager. First, the
Council is responsible for selecting a capable City Manager; second, for seeing that the
Manager has a chance to administer policy properly; third, for evaluating administrative
accomplishments; and, fourth, for supporting the City Manager who is carrying out the
will of the Council.
Selection of a City Manager
How does the Council go about selecting a City Manager? It is a difficult task since the
position of City Manager is one with which the average Council Member will have had
no previous experience in filling.
Before an intelligent selection can be made, Council Members must know something
about the job they are trying to fill. What is a City Manager supposed to do? How will
time be spent? The person is a manager working for a governmental unit to go beyond
the governmental work for the people of the community.
The City Manager is the Chief Administrative Officer whose task is to make certain the
work of government is carried out at a high level of competence, the democratic controls
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over policy imposed by the City Council are transmitted to the administrative
employees, and the City Council receives adequate advise on the technical implications
of its decisions.
Administrative officials of a City do not pave its streets, put out its fires or prevent crime
— laborers, firefighters and police officers are hired to do that. Nevertheless, the reason
there is a chief administrative officer is to make sure the persons responsible for
performing these very tangible and definite services do their work well and in such a
way their respective efforts are coordinated to achieve the best overall results.
It is not easy to specify qualifications for a competent City Manager. To some, these will
vary with the size and nature of the City, including its type of plans for development. The
Council should in the beginning, make at least a tentative decision regarding
qualifications of training, experience and personality. Moreover, it is advisable the
Council reach an early agreement on the procedure to be used in making the selection.
These things done, the Council or a subcommittee of the Council can proceed. More
than likely the best-qualified candidates are already employed. Therefore, the Council
should not depend entirely on voluntary applications, but should conduct a search in
other cities.
The International City/County Management Association (ICMA) can provide a current
directory of all City Managers and City Administrators. In addition, on request from
responsible representatives of the City Government, the association will furnish brief
statements of the experience and training of specific applicants. The association also
lists cities, manager and administrator vacancies in its bi-weekly ICMA Newsletter, with
details of salary and qualifications. Most state leagues of municipalities/cities are also
able to provide helpful information to communities wishing to hire managers or
administrators.
Many City Councils rely on three standard procedures for rating candidates; an
application form, a personal investigation, and an oral interview. From the application
information is gained regarding education and experience. The personal investigation
makes possible a check on the candidate's integrity and an appraisal of previous work.
This may require only a check with references by letter or phone, or it may lead t a visit
to the city where the applicant has served or is serving. The Council should be very
thorough on this point. In the oral interview, opportunity is given for an appraisal of such
traits as force, tact, personal appearance and sense of humor.
Since it is probably the one time before the actual appointment, the manager and
Council will see each other, they should reach agreement or understanding on a variety
of topics of mutual interest — major local problems, the division of responsibility
between the Council and Manager, attitude towards assistants for the manager, political
conditions and other matters either stated or implied.
Councils generally select individuals who have served as managers or administrators in
other cities or as administrative assistants. During recent years, more than half of all
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newly appointed city managers and administrators have had such backgrounds. The
next largest group of appointments has come from other public administrative positions
such as finance officers, city clerks, and other city department heads. Generally, less
than 10% of the city managers or administrators appointed in any year come from non-
government positions. Several universities now offer graduate programs in public
administration, and many cities have tended to require such educational backgrounds.
As Councils are primarily interested in applicants' training in municipal administration,
appointments generally are made without regard to place of residence. About three-
fourths of all managers or administrators appointed in recent years have been from
other cities.
When the selection is finally made, it should, if at all possible, be unanimous. If this is
not the case and the Council offers the job on a split vote, the person should be
informed, as this may be a factor in the decision whether or not to accept. Some will not
take a job offered on a split vote; others are intrigued by the challenge it implies. In any
case, honest differences openly aired lead to mutual confidence and respect.
Both the Council and the Manger should clearly understand the appointment is for an
indefinite term and the Manger will serve at the pleasure of the Council. The heads of all
the City's administrative activities are appointed by and are directly responsible to the
Manager with the exception of the City Attorney.
City Attorney
The Council appoints the City Attorney, like the City Manager. This position is
independent because the City Attorney is not responsible to the Manager but works
directly for the City Council and, therefore, occupies a position outside of the
departmentalized structure of the City. The City Attorney represents the City of San
Jacinto and the City Council in litigation against the City and provides advice and
counsel on all legal matters before the City Council. A Council Member may seek legal
advice concerning the affairs of the City at any time from the City Attorney and City
Attorney's staff. The City Attorney's office is also available to advise any Council
Member on conflict of interest matters.
Other Council Appointments
Board, commission and subcommittee members are appointed either by the Mayor or
City Council. They are generally advisory in nature and are limited to a particular area,
such as zoning (Planning Commission). A listing of appointed boards and commissions
can be found in the section entitled "Agencies, Boards, Committees, and Commissions"
later in this handbook.
Relations with Colleagues
The Council looks to the Mayor for leadership at public meetings and to exert every
effort to unite the Council into a working, cohesive group. This requires the assistance
and cooperation of the members. Much of the success of local government depends on
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how well the Council functions as a team.
The Council operates as a unit, and all members must be tolerant of each other's views.
There are many opportunities for real differences of opinion in municipal affairs; this is
the democratic process in action. It is unwise, however, either in or out of the council
chamber, to impugn, attack or challenge as false the motives of a colleague with a
different point of view. All members at one time or another will find themselves in a
minority position on some issue.
Most Council Members have or soon develop a spirit of compromise. To achieve
anything requires action by majority. It is not possible to "travel alone" and accomplish
much that is constructive for the citizens. The able Council Member learns to work with
colleagues, with the Manager and with the public. This is not to imply lack of principles
for which to fight or stamina to speak out when the occasion arises. To be most
effective, the Council Member must learn to round off sharp corners and to cool tempers
and to be tolerant and understanding of colleagues. This does not mean following
colleagues blindly for the sake of unanimity. A member in a minority position on a
particular issue has the responsibility to vote his or her beliefs. To do less is to shirk an
important public duty.
Responsibilities of the Mayor and Council for Public Leadership
In addition to presiding at all meetings of the City Council, the Mayor is the official head
of the City for all legislative policy and ceremonial purposes and executes all legal
instruments and documents on behalf of the City. The Mayor is not vested with
administrative authority and does not interfere with the activities and authority of the City
Manager who is the chief administrative officer. The Mayor functions as the chair of the
City Council, as well as the affiliated entities of the City (Successor Agency, Housing
Authority, etc.) and as a policy leader.
Exercising responsible public leadership is a difficult and delicate task. It is the
fundamental role of the Mayor and Council and it requires both to generate and to
promote community wide programs by mobilizing local resources. The ability to
reconcile diverse interests is important: Every policy decision the Council makes has the
potential for conflict, which may undermine the popularity of the officials.
Leadership Alternatives
To meet this responsibility, Council Members may respond to any one or a combination
of ways:
· The first way may be to react to outside pressures only, transmitting constituent
wishes and demands into the council chamber.
· A second response may be to arbitrate conflicting interest, with primary
responsibility being to resolve issues to the satisfaction of all contending forces.
· The third response may be to conscientiously study problems facing their City,
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determine alternative solutions, explain problems and possible solution to the
general public, and decide on a source of action believed to be best of the
general welfare of the community. Many contend that this last alternative is public
leadership. Such a conclusion is based on the belief that the Council is in the
best position to take a broad overview of community needs and to determine how
resources can be allocated to meet them.
Public Leadership
The Mayor and Council should take the following steps to assure responsible public
leadership:
First critically examine traditional City policies and operations. — The fact that a City
function has traditionally been performed in a certain way is not justification for
exempting it from changing or requiring new responses. These responses signal a
challenge to the past and to traditional methods of operation. This means that the Mayor
and Council are often placed in the uncomfortable position of choosing between the
past and the future with the past being known and understood and the future being
unknown and sometimes unwanted.
Second, assume the role of community opinion leader. - There will be times when the
Mayor and Council must attempt to change public opinion and to convince citizens that
a more difficult course of action may be better suited for long range objectives. For
example, at a time when public opinion may seem to be demanding lower taxes and
decreased spending, the Mayor and Council may determine that community problems
demand new services and increased expenditures. Under such conditions, the Mayor
and Council have a responsibility to call to the attention of the public the necessity for
providing the new services.
Third generate public support for community programs and services. - In many ways the
most important public responsibility is to generate public support. This means the Mayor
and Council must inform citizens about government problems, programs and activities
in a continuous process of explaining, persuading, and ultimately getting broad based
support. This is a difficult process, which involves a multiplicity of human relationships
and a maze of selling techniques, including telephone calls, sidewalk meeting and
appearances before citizen groups, clubs luncheon groups and neighborhood
organizations.
Gaining Support
Citizens are not likely to band together spontaneously to define and support long range
programs for community improvement. On the other hand, they will allow themselves to
be organized in support of community improvement programs. This following are
several examples of ways the Mayor and Council can gain citizen support.
· Identify problems, both human and physical, whose solution is essential for
community development. For this, the City Manager and staff can be of great
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assistance. Enlist support of local businesses, labor, educational, professional,
industrial and religious leaders to create a better understanding of the mutual and
interrelated responsibilities of each group to promote progress.
· Utilize the communications media and personal appearances to maintain good
community relations with citizens' groups, clubs, neighborhood groups and
voluntary organizations. Use the program to promote citizen understanding and
discussion of problems and programs.
· Enlist the assistance of a cross section of citizens, specialists and community
leaders on advisory boards and committees to broaden understanding of and
participation in community problem solving.
· Actively participate in organizations of public officials that are concerned with
improving municipal government through cooperation with other local
governmental units, exchange of information and promotion of state and federal
measures to help local governments serve their citizens better.
Exercising public leadership is a difficult responsibility. It requires critical examination of
traditional ways, receptiveness to new ideas and willingness to face controversy and
criticism. Public leadership, joined with power of the Council to make policy decisions,
must be exercised with intelligence, caution and self-restraint; but it must be exercised,
for lack of leadership today will only bring greater problems for the City in the future.
Citizen Inquiries
Often a constituent will call a Council Member with a question or a complaint about a
particular problem. Sometimes the complaint is related to not understanding why a
particular action is taken and sometimes it relates to how a service has been provided
or not provided.
When particular service issues or questions come up; the staff is also concerned about
getting a quick and accurate response to a citizen. The most effective way for the staff
to ensure this response is for the Council Member to call someone in the Manager's
office with his/her concern. Staff will follow up with the citizen directly or give the
information back to the Council Member, whichever is preferred. Complaints or
questions can be directed to the City Manager, an assistant or acting City Manager or
an administrative analyst in the Manager's office.
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DUTIES BETWEEN COUNCIL MEETINGS
In determining policies for the City, Council Members will confront a bewildering array of
issues: zoning, utility rates, water and sewer mains, building codes, job classification
plans, budgets and a host of other technical subjects. Obviously, no one can be
expected to be an expert on all of these subjects, yet each must know enough about
them or know where to find information in order to act intelligently.
Ordinances are designed as solutions to community problems. Unfortunately,
community problems are rarely clearly defined. As elected officials, Council Members
must look for the answers in their constituencies, their conscience and their common
sense.
What Must the Council Member Know?
Council Members must be able to determine three things to carry out properly the duties
of office:
· What needs to be done;
· What the people want done; and
· What (in broad policy) is the best way to do it.
The answers to these three questions are not necessarily always in harmony. Some
things may need doing and technically can be accomplished easily, but the people may
not want them. An example might be more traffic officers and radar equipment to catch
speeders.
Some things, which the citizens want and need, may not be technically feasible or
financially possible at the moment. An example might be extensive street repairs, which
calls for studies in engineering and finance. Again, some things, which the people want
and which can be attained, may be less urgent than other needs. An example might be
a demand for a specific park improvement, which must be judged in relation to other
capital outlay needs. The Council must resolve these differences.
Where can the answers be found? Where can information be obtained?
Actually, the problem is not so much one of obtaining information, as it is of sorting out
the correct answers from the mass of material with which the policy maker is deluged.
To determine the needs of the City, Council Members have recourse, first to their own
observations. More than anything else, it is essential to know the community.
Even before election, members will have ideas about city needs. Once in office, talking
with groups and individuals and keeping in touch in general with what is going on will
provide more ideas. As citizens and individuals, members should express ideas and
opinions and not simply react when a voter presses a button.
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A second source of information comes unsolicited in the form of complaints,
suggestions and ideas submitted by interest groups and individual citizens. These
deserve courteous and careful attention, as they are a valuable source for determining
the needs of the city. These people are citizens and taxpayers, a fact that Council
Members frequently have called to their attention.
The third source of ideas is the City Manager and the administrative staff. They look at
the City through the eyes of professional managers, and the problems they see and the
suggestions they offer for their solution may be far different from those presented by the
layman.
Once the Council Member has assimilated the information garnered from all sources
and determined the necessary action, there is a second decision to make. What do the
majority of the people want done? The primary duty of the Council is to put into effect
the will of the majority of citizens as far as practicable. Members have the right to
convince citizens of the worth of a proposal they deem important, but the wishes of the
constituents should always be taken into consideration. At the same time, pressure
groups, often representing only a small but very vocal special interest segment of the
community, must be handled. As far as possible, the Council should consider issues on
a City-wide bases rather than by section or districts.
The Council Member will have plenty of volunteer help. Various interest groups
purporting to represent the will of a majority of citizens will be there whenever any
important issue is involved. These groups often are determined minorities, and they
should be given consideration so far as they provide valuable clues to the state of public
opinion. Personal investigation - talking to individuals and with small groups, club
members, church and civic organizations - is very important.
The Council Member will glean some idea as to what the public wants from
newspapers, radio, and television. In this learning process, the tactics of deliberation
are most important. This is not to advocate delay as a course of conduct but rather to
stress the important principle of proper timing. Publicity and time permit opinion to
crystallize. Community groups can organize, present arguments and otherwise reveal
their positions, thus making it easier for the Council to reach an acceptable conclusion.
The Council, as a whole, occasionally may make effective use of temporary citizen
advisory committees, which generally serve two basic purposes.
Fact finding and advise, to aid the City Council and Manger in arriving at a solution to a
specific problem; and
Public relations, to gain community-wide support for a specific program of activity.
When such a committee is used, the Mayor or Council should appoint the members,
including the person to preside; municipal employees should not be voting members.
The resolution creating the committee should state its nature and purpose, funds (if any)
and staff aid to be made available, and the completion date for the assignment. It is
important the committee recognizes all its recommendations will not necessarily be put
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into effect.
What is the best way to accomplish the desired end? This question confronts the
Council in determining the best course, whether on broad policy matters or on technical
questions of zoning, utility rates, water lines and the like. The Council, in the final
analysis, must rely heavily on the City Manager and department heads for information.
The City Manager should supply the Council with all of the pertinent facts together with
recommendations.
The City Manager has access to important sources of information, including official
publications of the federal and state governments and other municipalities, as well as
publications of the International City/County Management Association (ICMA) and the
League of California Cities, which also provide management information services to
cities. There are also private consulting firms for special problems, state leagues of
municipalities and private state, or city-sponsored research bureaus and education
institutions, which are excellent sources of technical information. But the chances are
good that a capable City Manager has already consulted them, if such consultation is
necessary, before submitting suggestions to the Council.
The Council's Public Relations
Public relations are not only a function of management, but are also a necessary and
important activity of the Council in providing political leadership. The Mayor, as pointed
out earlier, plays an important role as a political leader. But the Mayor cannot take the
step alone to win popular support of the City's programs. The Council as a whole must
assume this responsibility or the community will suffer.
What does leadership mean? It means taking the responsibility for educating the
citizens about the City's programs and goals. The Council is in a position to get more
facts than the citizens. This means that if a proposed policy is considered to be good, it
is the Council Members' duty to take a stand on it and to do everything possible to
secure its adoption. It is true that a member may be able to ensure re-election by
constantly keeping an ear to the ground and supporting only those things that are
popular but this will not necessarily make a good representative. A Council Member
should be responsive to, but not afraid of the electorate.
Like all human beings, Council Members appreciate receiving credit for good
performance and react favorably to good publicity. No one knows better that the voter is
the boss. The voter decides who will serve on the Council and for how long, as well as
what the Council will do.
A Council Member will be wise not to make decisions or promises until the City
Manager has collected the necessary information and suggested a policy. This is
especially true for the newcomer who may be approached by some citizens to make
commitments on matters which former members have avoided for good reasons.
How long the Council Member remains at City Hall, and how effective while there,
depends to a large degree on public relations — with the individual voters, newspapers,
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radio and television, all kinds of clubs, civic and professional organizations, as well as
various minority groups.
Arthur W. Bromage gave some sage advice:
The local newspaper has an expert 'snooper' at city hall. He sits in
on all the Council meetings. He may be a young 'cub,' but the old
timers back at the paper will have taught him what is news and
what isn't news. If he is an old timer himself, he will be sort of a
senior alderman. He may not vote at City Hall, but he can vote in
the newspaper by the way he writes his story. You had better get to
know the City Hall reporter. He won't be offended if you give him a
carbon copy of the great speech you delivered in council and you
should not be offend if most, or all of it, goes into the City Editor's
waste basket. When you want to put over a policy in the pubic
interest, the newspaper can and will help you. If they give you a
good play, it won't be because of you but because of the policy.
Remember that! It will avoid unnecessary revision of hat size!
Contacts with constituents will come in many ways: by telephone, letter, and personal
contacts of various kinds. Citizens want to see their Council Members, to hear what they
have to say. Those who are not interested enough to make public appearances, to
attend meetings, to view proposed zoning changes — in other words, to meet the
people and view their problems — will not hold confidence and respect for long.
Many of the representative duties and responsibilities of an elected officer cannot be
delegated. This means extra hours and much activity. Experience is still the best
teacher, and this holds true for a legislator, as well as for a manager. Without these
contacts, the Council Member will not be able to serve as a representative.
The average citizen does not always understand the principles of this form of
government, does not see why the person elected to the Council should not personally
see that garbage is collected, streets are paved or property rezoned. One of the
greatest problems is "getting across" to the public that the true function of a Council
Member is to be a generalist in policy making, while actual administration is carried
forward by the City Manager, principal subordinates, and employees. Here the City
Council and the Manger should collaborate in using radio, newspapers and other media
to inform the pubic on the division of responsibilities.
Other Duties Between Meetings
Everyone knows that a lot of the iceberg is below the water line. So it is with a Council
Member's work. A great deal of effort takes place between Council meetings!
Citizen Complaints: Every Council Member can expect to receive complaints from
citizens about some phase of City administration. Such complaints should be referred to
the City Manager, who will correct the situation if action can be taken in a manner
consistent with City policies. The manger then will normally notify the citizen in writing of
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the action taken, sending the Council Member a copy. Sometimes the complaint will
involve something that cannot be accomplished without a change in the City
ordinances. When this happens the Council Member should explain the situation to the
citizen, and if warranted, ask the City Manager to develop some recommendations for
correcting the situation.
Home Work: Current procedure is to send out the agenda, reports, and
recommendations in advance of the Council meeting. Like any board of directors,
Council Members will have to prepare for the meeting by reading materials forwarded
by the Manager.
Contact with Voters: Enough has already been said to indicate the side variety of
necessary contacts. Most of these are worthwhile and assist in policy making. Any
contact with a voter, which requires urgent attention, should be reported to the City
Manager between Council meetings.
Ceremonial Duties: Every Council Member can devote as much time as possible to
selling policy which is coming before Council for decision, or which has been submitted
by the Council to a public referendum. Capital improvement programs which require
bond issues are particularly time consuming.
Press, Radio, and Television: Handling the press is a major factor when issues are
"warm" at City Hall. It is not the responsibility of the press, radio or television to keep a
Council Member from making premature or erroneous statements. Usually, as decisions
shape up, the Council Member can pretty well determine in advance what the news
angle will be and prepare accordingly for the inevitable telephone call.
Representing the City: Representing the City at the state legislature and in matters of
municipal interest that come before Congress is an important task. Most contacts with
elected members of the state and national legislative bodies generally should be made
by the Mayor or Council Members, rather than by its Manager.
Comparative Study: Council Members can acquire comparative ideas about municipal
government by reading such monthly magazines as Public Management, American City
and County, Nation's Cities, and Western City.
Conferences: Council Members receive invitations to attend state and national
conferences dealing with municipal problems. These afford opportunities to learn how
other cities tackle and solve similar problems. It is particularly important to attend the
annual meetings of the League of California Cities.
Campaigns: When time for re-election rolls around, the Council Member has the dual
burden of serving on the Council and conducting a political campaign at the same time.
RELATIONSHIP OF COUNCIL TO MANAGER
Of all relationships existing throughout the Council-Manager form of government, none
is more important than that of the Council and the Manager. The Manager is
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responsible to the Council for the proper conduct of all City activities under the direction
of his/her office, providing information and advice and making recommendations. The
Manager is the Council's technical advisor and consultant, but only the Council can
make laws and establish policies. Thus, the burden for political leadership falls squarely
on the Council.
The City Manager cannot and must not permit his/her self to assume responsibilities
that rest exclusively on the City Council. The City Manger can and should outline
desirable community goals, but not make an issue of the proposals. If the Council
cannot be convinced of the logic of the plans, the Manager will devise another plan or
simply follow the Council's instructions. But once the Council has acted, the Manager
may assume the responsibility as an administrative duty of acquainting the public with
the policy, which has been adopted.
What Council Expects from the Manager
The Council has a right to expect administrative leadership from the Manager. The
Manager knows the status of City finances, personnel and projects. The Manager must
fulfill the expectations of the Council within the limits of the funds and personnel made
available.
The Manager is expected to appoint competent department heads, within the price the
Council is prepared to pay. Those serving important city positions should command
respect from their employees, from citizens with whom they deal, and from the City
Council. Providing service always involves costs, and the extent of expenditures is
subject of Council decision.
Again, the Council has every reason to expect the Manager will prepare a sound
budget. The adopted budget, whether it is the same as the Manager's recommendations
or not, will be administered in accordance with the final decision of the Council. If the
Council has stipulated that certain items in the proposed budget should be cut below the
manger's estimates, the Manager will explain the administrative implications of such
reductions but will conform to the Council's requirement and will do the best possible job
with available funds.
The Council, as a policy-making body, has every reason to expect it will be kept
informed of the City's financial condition and future needs. In most cities, the Council
has few sources of information for guidance in the formulation of fiscal policy other than
recommendations made by the Manager. Competency in this vital area is one of the
bases on which the Council may well judge a Manager.
The Council must look to the Manager for regular reports on such matters as estimated
revenues compare with actual revenues and appropriated funds compared with actual
expenditure. It is important that the Council know at regular intervals how the City's
fiscal plan for the year is working out in actual dollars and cents. There should be
progress reports dealing with the capital improvements program, including work done,
rate of expenditures, funds remaining unencumbered and unallocated funds.
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The Council should be kept informed of the City's debt status, the condition of the bond
market, the possibilities of refunding high interest issues, if any, and data concerning
the sale of redemption of bonds. The Council should be informed of any emergency
needs not anticipated in the budget and suggested means for meeting these needs.
Finally, the Council should know the need for future capital expenditures and whether
they should be financed by general obligation bonds, revenue bonds, special
assessments or from current revenues. Utility expansions or equipment, a new fire
station and other critical demands created by the growth of the City, must be considered
long in advance of actual contracts making.
The Council, also, can reasonably expect the Manager will keep it informed of
numerous situations, which may create future demands on its time and resources. For
example, if a demand is developing for a new type of service or expansion of existing
service, the Manager should indicate the source and kind of pressure being brought to
bear. As soon as possible, the Council should have information regarding probable cost
in operating expenditures and capital outlay. Ultimately, the Manager will make final
recommendations and the Council must make the final decisions.
The Council will expect the Manager to be capable of formulating recommendations, of
extracting information and suggestions from employees, of administering the laws of
California and the City and of reviewing and improving operations.
In addition, the Council will be well advised to ask for the Manager's recommendations
on any legislative matters. The impact of citizen resentment often bears more heavily on
administration officers than it does on policy makers. The problems encountered by
Managers in carrying out restrictive ordinances and the difficulties in meeting situations
where legislation is inadequate are, in many instances better known to the Manager
than to Council Members. Where circumstances warrant, the Manager will submit
alternative proposals on policy matters together with their advantages and
disadvantages.
The Council can and should expect the Manager to relieve it of all possible
administrative detail. It is the Manager's duty to handle these details expeditiously, fairly
and with proper record keeping so any questions arising later may be answered readily.
The manager is responsible for follow-up on projects and problems which arise.
The Council rightly expects the Manager to carry out its decision and to report on the
disposition of problems.
In summary, the Council should expect the City Manager to:
· Be the chief administrative officer of the City, responsible to the City Council;
· Appoint, and when necessary for the good of the service, suspend or remove
officers and employees of the City under his/her direction and to direct and
supervise their work;
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· Prepare the budget annually, submit it to the Council, together with a message
describing the important features and be responsible for its administration after
adoption;
· Prepare and submit to the Council at the end of the fiscal year a complete report
on the preceding year's finances and administrative activities;
· Keep the Council advised of the financial condition and future needs of the City,
and make such recommendations as may be necessary;
· Recommend to the City Council a standard schedule of pay for each appointive
office and position in the City service, including minimum, intermediate and
maximum rates and appropriate action with respect to provisions of contracts
negotiated with public employees organizations;
· Recommend to the Council (from time to time) adoption of such policies as may
be necessary or expedient for the health, safety or welfare of the community or
for the improvement of administrative services;
· Consolidate or combine offices, positions, departments or units within the
jurisdiction of the office, with the approval of the City Council;
· Attend all meetings of the City Council, unless excused therefrom, and take part
in the discussion of all matters coming before the Council;
· Supervise the purchase of all materials, supplies and equipment for which funds
are provided in the budget;
· See that all laws and ordinance are fully enforced;
· Investigate the affairs of the City, or of any department or division, investigate all
complaints in relation to matters concerning administration and in regard to
service maintained by public utilities, and see that all franchises, permits and
privileges granted by the City are faithfully observed;
· Devote all working time to the discharge of official duties; and
· Perform such other duties as may be required by the Council not inconsistent
with state law or ordinances.
While the Council Members have every reason to expect these and other services from
the Manager, they have a responsibility to see that the Manager has adequate staff
assistance. Managerial functions cannot be performed adequately without skilled
subordinates in fiscal procedures, personnel administration, law, planning and other
staff services.
As the City increases in size, the Council cannot rightfully expect the best from a
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Manager unless money is provided for key personnel to aid in the process of
management. Similarly, adequate pay for department heads is essential to well
administered departments.
Manager's Contacts with the Mayor and Council Members
Council Members and the Manager generally have found that their contacts should be
confined to group meetings as much as possible. Of necessity, the Manager will have a
close working relationship with the Mayor, particularly in providing support in the
fulfillment of special leadership responsibilities, including those of an intergovernmental
nature. The Manager generally cannot encourage the frequent recurrence of business
related meetings with an individual member of the Council and a frank discussion of the
difficulties which are thereby created for the Manager is probably the way of stopping
the practice. The Manager generally cannot be placed in the position of having
favorites.
The Council can, however, expect the Manager to provide the means for individual
members to report complaints that they receive. Any action taken by the Manager in
response to such referred complaints should be consistent with existing City policy or be
approved by the Council as a whole. Unless this is the case, an undesirable relationship
with other members of the Council is likely to develop. The Manager ordinarily will
confine business contacts with the Council to those that occur with the entire body in
formal or informal sessions, or in standing or special committee meetings.
When an individual member requests a specific and appropriate action or a report on a
problem, the Manager will be zealous in meeting the demands of the situation and will
inform the whole Council on any such matters that are of general interest. If a great deal
of staff time is involved, the Council as a whole should vote on whether the report
should be done.
Manager in Council Meetings
There is no exact formula for determining the role of the Manager in Council meetings,
except that it usually conforms to what is expected by the particular Council.
The Manager and his/her principal staff attend Council meetings to supply additional
information and to advise on policy, problems, and projects. The facts should have been
established by a thorough report sent out in advance. The major questions arising in
Council meetings should be those of policy and on questions of fact. No one else at City
Hall is in the same position to bring this information forward as the Manager.
The City Manager should not attempt to dominate Council meetings. When the Council
is in public session the spotlight should be on the City Council not the Manager.
Council's Contact with Administrative Personnel
To be most effective, the City Council deals with the City Manager on the general
supervision and direction of the administrative operation of the City's government.
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Because the City Manager acts on Council's behalf, questions to staff by Council should
be channeled through him/her so that appropriate lines of communication are open and
effectively utilized. Where the information needed by an individual Council Member
involves more than a simple answer that can be immediately supplied by an employee,
the request should be made to the City Manager.
Since administrative personnel are responsible to and perform work at the direction of
the Manager, any attempt by individual Council Members to short-circuit the Manager's
authority by issuing direct orders to officers or employees, or by requesting detailed
reports from them, will not only cause friction in the administrative mechanism but also
disrupts budgeted work.
Another phase of the same problem occurs when departmental officers seek to bypass
channels and develop a "friend" on the Council. By fostering such relations the Council
Member can make the Manager's job impossible.
The Manager is directly responsible for obtaining action and reporting on a schedule
satisfactory to the Council, providing information, acting in accordance with Council
policy and developing recommendations when needed.
Standards for Judging Administration
Perhaps one of the most difficult tasks for the Council is evaluating the City Manager.
There are, however, certain benchmarks for guidance. The attitude of the community
towards the Manager and employees is one guide to effectiveness. Both oral and
written reports submitted to the Council give some indication of the Manger's
competence.
Normally, most Councils will have one or more members with a good understanding of
the principles of administrative organization. Although the operation of governmental
agency is different from that of private business the principles of organization, in many
instances, are similar. Anyone skilled in business practices will be aware of the fact that
the work done, the customers served and area involved must control the organization of
the agency. If the Council finds that practice does not follow the paper organization,
then the Manager should be asked to explain why or to recommend necessary changes
in structure.
The Council ordinarily will have members who know by experience how to secure
cooperation from employees in private business. It can, therefore evaluate the Manager
through conduct of subordinates and by how the they react to the direction. The Council
can appraise the Manager's attitude toward officers and employees through
recommendations on such personnel matters as salary, promotion and fringe benefits.
The Council has an opportunity to judge the Manager's ability when faced with
complaints about employees, in investigating employee needs, or in recommending
action before employment problems become critical.
The Council can obtain some estimate of capability from the Manager's handling of the
budget. Is it understandable? Can the needs of the City be visualized by reading it? Is
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there validity to the recommendations? Are explanations clear and sound? The
presence or absence in the budget of standard summary tables, the Manager's
awareness of what other cities are doing with their money, the comparison of estimates
for the previous fiscal year with actual operations, the completeness of the budget
message - all these factors indicate to an alert Council the measure of the Manager's
ability.
Complaints, which the Council receives from the public about the administration, may
furnish some index of managerial efficiency, although there are other factors affecting
complaints. The Council must discriminate between complaints against the
administration and those against policy being administered. A water shortage, for
instance, which might be attributed either to the Council or the weather, or both while
greatly contributing to the number of complaints is not properly a measure of
administrative efficiency. On the other hand, the number and kind of criticisms brought
against the Manger and employees may indicate to a degree the Manger's ability and
awareness of responsibilities.
The Manager's attitude toward Council questions on administrative matters may be
used as a yardstick in evaluation. The Manager who encourages discussion on basic
administrative problems, and relates the "what" and "who" of actions and whose
statements are borne out by other evidence which comes before the Council, is
probably well aware of what goes on in the departments. The quality of subordinates is
another index by which the administration may be judged. The ability to meet standards,
to develop recommendations and to administer Council policies reflects the Manger's
ability to explain, delegate, inspect and coordinate. The promptness with which
problems reported by the Council are handled — judged to term of other problems
being met - gives a further clue as to the manager's effectiveness.
Other indications of the Manger's performance are available, such as: What kind of
agenda is prepared for the Council meetings? How are current City problems reviewed
and handled? A vigilant Council will note citizen reactions to the Police Department; the
general appearance of the streets; the condition of the fiscal records as reported by the
independent auditor; the existence of the adequate controls over such operations as
storerooms, purchasing under competitive conditions and use of municipal automotive
equipment; and the frequency with which the Manger request emergency appropriations
or other emergency actions by the Council. All of these findings should be considered in
light of recommendations being made by the Manager to correct deficiencies.
Finally, the Manager should make frequent reports to the Council. Their completeness
and readability, and the soundness of conclusions, reached in terms of facts presented
are good indications of ability. Willingness to develop significant reports, to consult with
the Council on problems, and to recognize that all wisdom is not encompassed in the
Manager's office are indicative of the official qualities as a manager. The insight with
which the Council gains from the Manager should indicate how staff is used and how
recommendations are developed.
As a final element of control and evaluation, the City Council may conduct, on its own
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behalf, a formal investigation of the City administration. This power is ordinarily used
only when the Council has reason to suspect failure and laxity in the performance of
duties. Where a Council works closely with the Manger, as it should, such a drastic step
is rarely necessary. Nevertheless, the power of investigation rests with the Council and
can be brought into play in critical situations.
Certifying Council Action to Manager
The Manager is responsible for informing department heads and all other employees of
what they must know in order to carry out both Council and administrative objectives.
It is seldom any policy retains its integrity as it goes through channels unless a guiding
hand watches over its movement. This is the Manager's duty, normally being more
acutely aware of Council decisions than any other official, and ultimately responsible to
the Council.
The Council as an Employer
The City Council will realize best results in dealing with the Manager by following sound
practices of employer-employee relationships developed in all types of public and
private employment. When the Manager is not performing as well as expected, the first
order of action for the Council should be to make clear what is expected. This should
normally be done in a private conference in the hope that a proper understanding of the
issues will result in improved performance. On the other hand, the Manager who does a
good job should be given appropriate recognition.
The following guidelines are suggested for Council Members in their dealings with the
City Manager:
· When assignments are given to the Manager, make clear what is to be done and
when the work is to be completed.
· Give the Manager the tools necessary for the jobs assigned.
· Criticize the work or the City Manager when it is deserved, but offer the criticism
in private so that the issue can be analyzed objectively in an atmosphere of
harmony and mutual understanding.
· Assure the Manager of a fair hearing in controversial situations, and do not
question the Manager's motives until both sides of the story are told.
· Act in an understanding and sympathetic manner.
· Give the Manager a respectful hearing on recommendations and proposals.
· Keep public meetings on a high plane by avoiding ridicule and sarcasm in
relations with fellow Council Members or the City Manager.
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A Checklist for Council Members
What has been said in this handbook is, in effect, a general guide. As such it must be
tested against experience. The success or failure of democracy in a Council-Manager
form of local government depends on its Council. A Manager can manage, but only a
Council can govern. A Council should not be afraid of politics in the best sense of the
word — the art of governing. Someone has to make political decisions; that is the
Council Member's business.
The Council Member may find help in going over this checklist. The more questions that
can be answered "yes" the more effective the Member will be and the better the City
government will be.
Do I understand the basic principles of this form of government?
Am I prepared to exert leadership in policy making and leave the execution of policy to
the Manager?
Do I use the City Manager's office in getting facts and figures, which lead to sound
policy?
Am I working as a team with my colleagues on the Council and with the City Manager?
Have I familiarized myself with the City Ordinances and Council rules?
Do I make an effort to understand reports and recommendations prepared for Council's
information and action?
Am I fair in presenting complaints directly to the Manager rather than going to
subordinates?
Do I give the Manager reasonable time to explain a problem or to bring in a
recommendation?
Do I make an effort to understand the objectives of a proposed ordinance or ordinance
amendment?
Do I allow the Manager to explain the probable effect of a proposed ordinance on
administrative organization and operations before voting for or against it?
Do I seek advise from the Manager on the enforceability of a proposed ordinance?
Do I find out if similar ordinances have been used successfully in other cities?
Do I wait to get public reactions to a proposed ordinance before making a decision?
Am I open minded about proposed amendment designed to make an ordinance more
acceptable to the citizens?
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Am I familiar enough with the budget to know how well it fits the needs of the City for
new services and capital improvements?
Do I think the proposed budget will provide adequate salaries and wages for City
employees?
Does the budget, in my opinion, meet the basic needs of the city for new equipment in
the next fiscal year?
Do I give time to selling needed policies, services and projects to the voters?
Do I carry my share of public relations in dealing with voters, press, radio and
television?
Do I judge the work of the City Manager by reasonable standards?
Do I deal with the manager through group action by the Council when it involves
Citywide policy and priorities?
Am I tolerant and fair minded toward my colleagues on the Council?
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AGENDA ITEM 5.2
CITY ADMINISTRATION
Day to day operations is handled by the City's departments. Currently, the City is
separated into several departments, which provide a wide range of services to citizens.
These services range from street potholes repairs to wastewater and sanitation services
and building code inspections to parks and recreation. The departments report to the
City Manager (with the exception of the City Attorney, who reports to the City Council)
so that he/she can keep the City Council aware of operational issues of importance and
citywide concern.
City Manager
The City Manager is appointed by the City Council and serves at its pleasure. The
Manager provides professional leadership in the management of the City and execution
of City Council policies. He/she provides effective municipal services through the
coordination and direction of all City activities, finance, and personnel. His/her office
provides a liaison between the City of San Jacinto and other governmental agencies
and provides for effective public information.
The City Manager's office provides services which include administering and executing
City Council policy; presenting recommendations and information to enable the City
Council to make decisions on matters of policy; responding promptly to all inquiries and
request of citizens; disseminating information regarding City activities; providing input
on regional state, and federal issues which affect the City of San Jacinto; maintaining a
sound fiscal position for the City by preparing the annual budget through the Finance
Director and his/her department; administering human resources and labor relations
through the Human Resource coordinator; providing safety programs to reduce liability
exposure while assuring employees safe working environments through the Risk
Management division; supporting Council activities, including campaign finance and
Form 700 reporting through the City Clerk's office; and providing technological
information services through the Information Management Services division.
City Attorney
The City Attorney is appointed by the City Council, performing professional and
administrative work as the chief counsel and legal representative of the City and
providing legal counsel to the City Council, City Manager, Department Heads, Agencies,
Commissions, and Boards of the City. The City Attorney's office prepares resolutions
and ordinances for the City Council; provides the legal defense for actions brought
against the City and agencies of the City; prepares legal documents for the City Council,
Planning Commission, Successor Agency to the Redevelopment Agency, and other
boards and agencies of the City; and represents the City in civil cases and the people of
the State of California in criminal cases.
The City Attorney's office appears for and represents the City in the defense of civil
actions, including personal injury and property damage; represents the City in workers'
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compensation actions, and in administrative hearings; prepares misdemeanor criminal
complaints and prosecutes violations of City ordinances; prepares legal documents
required for annexation; general plan amendments; and establishments of special
districts; and prepares and tries suits in court for recovery of civil debts and damage
claims.
Communications between the City Attorney and city officials (including City
Councilmembers and/or staff) are confidential, as are most private attorney-client
conversations. However, the City of San Jacinto (not any of those officials) is the
“client” of the City Attorney. Because the City is the client, only the City (acting through
the City Council) can waive that that attorney-client privilege. This means that any
conversation between the City Attorney and any city official may be confidential, but that
the City Council may legally waive that confidentiality, if the City Council determines that
it is in the best interests of the City to do so.
The City Attorney is also responsible for ensuring that legal documents that he has
reviewed (ordinance, resolutions, contracts) are legally enforceable. Often, this is done
through the City Attorney “approving as to form” those legal documents. However, such
approval as to form does not necessarily mean that the City Attorney believes that the
ordinance, resolution or contract is necessarily a good or wise decision; but instead, just
that it is a legal one.
Financial Services
The Finance Department provides the City Council and City departments support in
matters relating to revenue generation, budgetary accounting and reporting,
investments, business licenses and permits, purchasing and real property management.
The department's support division includes accounting, reporting, treasury and
purchasing.
Police Services
The City contracts with the Riverside County Sheriff’s Department, to serve as the San
Jacinto Police Department. The San Jacinto Police Department provides for the safety
and welfare of the citizens of San Jacinto through maintenance of effective law
enforcement systems, which include: crime prevention, patrol, traffic enforcement,
follow-up criminal investigations, vice and narcotic enforcement, and community
relations.
It is the goal of the San Jacinto Police Department to provide service fairly and
impartially throughout the entire community while maintaining integrity and
professionalism. In order to be as responsive as possible to community concerns, input
is solicited from the public regarding the development of policies which directly impact
the quality of neighborhood life. An increase in the community's awareness of Police
Department concerns provides both a better understanding of police operations and the
guidelines under which the Police Department is constrained by law to follow.
Fire Service
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Fire Service is contracted out with the California Division of Forestry through the
Riverside Fire Department.
Public Works
The Public Works Department has the responsibility for the construction, maintenance
and ongoing operation of San Jacinto's public facilities, including the City's wastewater
facilities, City streets, and the City's wells. It is also responsible for the operation of.
streetlights, traffic signals, graffiti eradication and education, street sweeping, street
signing and marking, public improvement inspections, general public works
maintenance, sanitary sewer and storm drain systems, (solid waste and recycling
services are contracted out), and for the procurement, repair and maintenance of
vehicular, non-vehicular and telecommunications equipment within the City.
The public works director oversees the operation of the department’s broad program
areas, which are included within the general divisions of administration, general
services, street maintenance, equipment, water and wastewater, and parks.
Engineer
The City Engineer is contracted to provide public improvement inspections, assists in
planning for orderly growth and development of the City by monitoring public and private
development from planning to project completion stages, as well as monitoring
construction projects for conformance with City specifications and standards.
Water Resources
The City provides potable water to a service area that includes about 50% o San
Jacinto residents. The City’s water system includes three wells and three storage
tanks. The water is treated with chlorine, while iron and manganese are removed.
Development Services
The Community Development Director oversees the development department, assisting
in the orderly growth of the City and the upgrading of existing land use through the
development, implementation and maintenance of immediate, intermediate and long-
range general and specific community plans and policies. In addition, the department
provides for public health and safety and the promotion of an improved community
environment through enforcement of building construction codes and conservation
standards and regulations.
Within the Planning Department, zoning, subdivision and other land use ordinances are
developed. General and specific plans, policies, and strategies for directed growth,
community preservation, annexation efforts and environmental quality are created for
Council review. In the Building Department inspections ensure that construction
conforms with structure, health and safety codes while procedure provide a quick
permitting process. An improved community environment is promoted through Code
Enforcement of health and safety standards for existing buildings as well as zoning,
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property maintenance, litter, abandoned vehicle, weed abatement, and sign ordinance
compliance.
The Economic and Community Development Department focuses on three key areas:
Economic Development, Redevelopment and Community Development (to the extent
they still operate). Programs concerning Community Block Development Grants (aka
“CDBG”) (federally funded programs approved by the City Council) are utilized to
improve San Jacinto’s economy by eliminating slums and blight, by providing housing
programs and services benefiting low and moderate income citizens. Other activities
include marketing, application processing, inspections and contract management
services to assist low and moderate-income families with rehabilitation of their dwellings
through both loan and grant programs. Community Development works with the Public
Works and the Engineering consultant to construct needed infrastructure improvements
in low and moderate-income neighborhoods.
The Economic Development Division concentrates on activities that protect, improve
and diversify the local economy. These activities include the attraction of new industry,
retention of existing employers, working with various business organizations,
coordination of permitting and review processes, coordinating special events that attract
new visitors and developers to San Jacinto, and community revitalization for areas not
providing necessary levels of service good and jobs.
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AGENDA ITEM 5.2
THE BUDGET
Budget Consideration
A most important power of the City Council is approval and adoption of the City budget
by the appropriation resolution. Only its general authority to pass resolutions and
ordinances affecting the public health, safety and welfare equals the financial power of
the City Council. The budget document is presented to the City Council by the City
Manager who is responsible for oversight of its preparation. The City Manager heads up
the budget team, which may includes the Finance Director, the assistant to the City
Manager, and other department heads.
The budget, as adopted by the City Council, sets the expenditures and revenues that
will be spent and/or generated during the fiscal year by each department. The City
Council, as the controlling agency in raising revenues, borrowing money and
determining expenditures, should always consider relevant state and federal regulation,
public input and its own goals and policies and determining the direction of the annual
budget.
The Operating Budget
The City of San Jacinto's operating budget is a planning document that mirrors the City
Council's established goals and policies. By providing service delivery based on City
Council goals and policies, City departments ensure that the activities they undertake
are those that are articulated by the City Council, and are important to the community.
Since the operating budget implements City Council goals and policies, it is only natural
that the budget document highlight specific program service objective and action
statement that demonstrate how those goals and polices will be realized. Annually, City
department develop action plans that target progress toward or successful completion
of City Council goals.
While funding for departmental budgets is prepared using a line-item budget — a
budget that focuses on what is to be bought — overall decisions and long range
planning efforts are concentrated at the program level. This essentially means that the
City Council is looking at service delivery from the perspective providing viable, quality
programs to the citizens of San Jacinto.
Structure of the Operating Budget
Within each department category is a hierarchy of what constitutes the operating
budget. This hierarchy, which is detailed below provides a basis for how programs are
structured and service is delivered into the community.
Goal — A goal represents a long-term condition or end result. It describes a vision of
philosophy about major social and environmental concerns of the community.
Significant Budget Changes — A significant budget change represents a major
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departure from historical practice or treatment of a program or line item within a
department's budget.
Action Plan — An action plan qualitatively or quantitatively identifies the service to be
provided. Action plans are specific in nature and directly correlate to achieving the
results of the department or division goal.
Service Level Indicators — The service level indicators describe in specific and
measurable terms the results a program (within a particular division) is expected to
achieve within a given time frame. Service level indicators are derived from the action
plan.
Expenditure Line Items — Within each department are divisions and programs. At these
levels is a summary of costs by personnel, general operating and capital expenditures.
The Budget Process
The budget process begins with the development of the budget calendar, which
provides those involved with the budget a time frame for planning and preparing their
budgets. Generally, by the beginning of the year, the City Council has determined the
budget priorities.
A budget kickoff meeting is held where departments are provided with information to
complete their individual budgets, which are submitted to the City Manager.
Departments then prepare budget request to achieve the policy direction provided by
the City Council. After the budget is submitted to the City Manager, the City Manager
and appropriate staff conduct review and analysis of each department's budget.
Recommendations are presented and discussed with each department in one or more
departmental review meetings. The Finance Director compiles the results of the
departmental review and City Manager recommendations in a final document prepared
for the City Manager and City Council.
Upon approval of City Manager, the proposed budget is finalized and is presented to the
City Council in May. Comments are received from the Council and the general public
during budget workshops and a public hearing. Upon completion of the hearing and
any resulting modifications to the budget it is adopted by resolution of the Council. Also,
adopted by resolution is the City's annual appropriations limit, in conformance with
California Constitution Article XlllB, and annual changes to fees and charges for city
services.
Often the City receives requests for funds from groups and organizations in the
community. Any requests for consideration should be address to the Mayor and Council
and submitted to the City Clerk's office, preferably in advance of the adoption of the
budget by Council. All requests should include a letter of introduction, a description of
the program, some background material, a copy of the financial statements and or
budget, and a description of how the funds are to be used. As a general policy, funds
are only appropriated for one time capital items rather than for ongoing operating
expenses. All requests will be reviewed by staff, who will make recommendations to the
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City Council. Requests are reviewed based upon the availability of funds and benefit to
the community.
Budget Amendments
During the course of the fiscal year, there may be occasions when the budget will need
additional funds for a specific item or project that was unforeseen at the time the budget
was prepared. Requests for additional appropriations are presented to the City Council
along with an appropriation of matching revenues for approval.
The budget is then formally amended mid-year and year-end. All of the approved
additional appropriations are added to the adopted budget and presented to the City
Council for adoption by Council Resolution.
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AGENDA ITEM 5.2
THE BROWN ACT
II. INTRODUCTION
A. Development
The Brown Act developed as the result of a 1951 San Francisco Chronicle investigation
into the plethora of secret meetings despite diverse codes and statutes prohibiting them.
The League of California Cities drafted the original act which was later promoted
through the legislature by Modesto Assemblyman Ralph M. Brown. The bill was signed
into law in 1953.
B. Purpose
The purpose is to ensure that almost all aspects of the decision-making process of
legislative bodies of local agencies be conducted in public and open to public scrutiny.
III. BROWN ACT
A. Application of Act
1. The Act applies to "local agencies", generally defined
as political subdivisions and districts including, for
example, general law and chartered cities, counties,
school districts and other special districts.
2. The Act applies to "legislative bodies", generally
defined as (a) governing bodies of local agencies, (b)
commissions and committees of local agencies, either
permanent or temporary, either decision-making or
advisory, created by formal action of the City Council
and (c) boards, commissions and committees
governing a private entity created by an elected City
Council, or receiving funds from a City and on whose
governing body sits a member of the City Council.
3. The Act applies to persons elected to serve on the
City Council, even prior to assuming office.
4. The Act applies to "meetings", defined generally as a
congregation of a majority of City Council members to
hear or discuss items within that agency's subject
matter jurisdiction, or the use of communication or
intermediaries employed by a majority of City Council
members (including through the use of phones, e-
mails, texts, or other communication devices). The
Act generally does not apply to social events,
seminars and educational conferences, or community
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organized meetings, at which agency business is not
discussed by a majority of agency members.
5. The Act does NOT apply to (a) an advisory
subcommittee composed solely of less than a quorum
of the City Council unless it is a standing
subcommittee that has continuing subject matter
jurisdiction or a meeting schedule fixed by formal
action of the City Council; (b) mere attendance at a
standing subcommittee meeting, if only as an
observer; or (c) attendance at open and noticed
meetings of other local agencies.
B. Agency Posting and Notice Requirements
The Act requires posting an agenda accessible to the public at least seventy-two (72)
hours in advance of a regular meeting, with a brief general description (generally need
not exceed 20 words) of each item of business to be transacted or discussed in both
open and closed session. For special meetings, written notice may be provided by any
means at least 24 hours in advance to members of the City Council and to anyone who
has requested notice in writing. The notice must specify the time and place of the
meeting and the business to be discussed. Notice may be waived in writing delivered to
the secretary before the meeting.
No action or discussion is allowed for any item not listed on the agenda (except for brief
response to persons exercising public comment rights at meeting).
Exceptions:
a. Adding an item by a majority vote determining
an “emergency” exists (i.e., work stoppage or
crippling disaster impairing the public's health
and safety).
b. Adding an item by 2/3 vote of those present
determining a need to take immediate action
and that the need for action came to the
attention of the agency subsequent to posting
the agenda.
c. An item was earlier posted pursuant to the
seventy-two (72) hour requirement, but the
agenda item has been continued to a
subsequent meeting within five (5) calendar
days of the original meeting.
The Brown Act also provides for extra-short noticing requirements for “emergency” and
“dire emergency” situations.
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An "emergency situation" is a work stoppage, crippling activity, or other activity that
severely impairs public health, safety, or both, as determined by a majority of the
members of the City Council.
A “dire emergency” is a crippling disaster, mass destruction, terrorist act, or threatened
terrorist activity that poses peril so immediate and significant that requiring the City
Council to provide one-hour notice before holding an emergency meeting may endanger
the public health, safety, or both, as determined by a majority of the members of the
City Council.
In the case of an “emergency” situation involving matters upon which prompt action is
necessary due to the disruption or threatened disruption of public facilities, the City
Council may hold an emergency meeting, without complying with either the 24-hour
notice or posting requirement for “special” meetings. However, each local newspaper of
general circulation and radio or television station that has requested notice of special
meetings must be notified by the Mayor or designee one hour prior to the emergency
meeting
In the case of a “dire emergency” the 24-hour notice/posting requirements do not apply,
but each local newspaper of general circulation and radio or television station that has
requested notice of special meetings must be notified by the Mayor or designee at or
near the time that the Mayor or designee notifies the City Council Members of the of the
emergency meeting.
The notice must be given by telephone and all telephone numbers provided in the most
recent request of a newspaper or station for notification of special meetings shall be
exhausted. In the event telephone services are not functioning, the notice requirements
of this will be deemed waived, and the City Council, or designee of the City Council,
shall notify those newspapers, radio stations, or television stations of the fact of the
holding of the meeting, the purpose of the meeting, and any action taken at the meeting
as soon after the meeting as possible.
C. Opportunity for Public to Speak
Every agenda must provide an opportunity for members of the public to address the City
Council on items of interest to the public, before or during the City Council's
consideration of that item, or concerning items not on the agenda that are within the
subject matter jurisdiction of the City Council (exception: need not allow public to speak
if an item was previously considered at a public hearing by a subcommittee composed
exclusively of members of the City Council). The City Council may adopt regulations
limiting the total amount of time allocated for public testimony on particular issues and
for each speaker. The City Council may order the meeting room cleared (except
nondisruptive news media) of persons willfully interrupting the orderly conduct of the
meeting.
IV. SOME EXCEPTIONS TO PUBLIC SESSION REQUIREMENTS (Closed
Sessions)
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A. Real Property Transactions: The City Council may go into closed session
with its negotiator prior to the purchase, sale, exchange or lease of real property to give
instructions to its negotiator regarding the price and terms of payments for purchase,
sale, exchange or lease.
Prior to the closed session, the City must identify the real property and persons
with whom its negotiator may negotiate.
B. Pending Litigation: The City Council may discuss in closed session
"pending litigation" if:
1. There is litigation pending involving the City; or
2. There is "significant exposure to litigation" against the City; or
3. The City has decided or is deciding whether to initiate litigation.
Prior to the closed session, the City must state on the agenda or publicly the statutory
basis under the Act for discussing pending litigation in closed session.
C. "Personnel": The City Council may go into closed session to consider the
appointment, employment, evaluation of performance or dismissal of a public employee
or to hear complaints or charges brought against such employee unless such employee
requests a public session. For “complaints or charges” brought against an employee,
the employee must be given 24 hour advanced notice of the right to have the matter
handled in open session. Closed session may NOT be held to discuss the agency's
available funds, funding priorities or budget. "Employee" does not include elected
officials. "Employee", however, does include officers and independent contractors who
act as officers or employees.
D. Salaries and Compensation of Employees: The City Council may discuss
in closed session with its designated representatives salaries, salary schedules, or
compensation in the form of benefits of its represented and unrepresented employees.
These closed sessions can take place prior to and during consultations and discussions
with representatives of employee organizations and unrepresented employees. The
same definition of "employee" and prohibition against funding or budget discussion
applies as set forth in Section Ill. C. - "Personnel", above.
E. Joint Powers Insurance Authorities; Multi-jurisdictional Drug Law
Enforcement Agencies: Insurance claims pertaining to tort or workers compensation
liability and drug law enforcement criminal investigations may be discussed in closed
session by applicable agencies.
F. Announcement of Action Taken in Closed Sessions: The City Council
must publicly report any action taken in closed session and the vote of every member
as follows:
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1. Approval of a real estate agreement must be reported at the public
meeting during which the closed session is held or, if final approval of the agreement
rests subsequently with another party, the City must disclose approval of the agreement
upon inquiry by any person subsequent to final approval of the agreement by the other
party.
2. Approval to defend litigation, or to seek or refrain from seeking
appellate review, or to enter litigation as amicus curiae must be reported in open
session at the public meeting during which the closed session is held.
3. Approval of a settlement of pending litigation must be reported in
open session at the public meeting during which the closed session is held, provided
that if final approval of settlement rests subsequently with another party, then the
disclosure of approval shall be given following inquiry by any person after the settlement
becomes final.
4. Action taken to appoint, employ, dismiss, accept the resignation of
or otherwise affect the employment status of a public employee shall be reported at the
public meeting during which the closed session is held (except that the report of a
dismissal or of the non- renewal of an employment contract shall be deferred until the
first public meeting following the exhaustion of administrative remedies, if any).
5. Approval of an agreement concluding labor negotiations must be
reported after the agreement is final and has been accepted by the other party.
The City Council must provide copies of contracts, settlement agreements or other
documents that were approved in closed session to any person who submits a written
request for them to the City Council within twenty-four (24) hours of posting of the
agenda (and to any person who has made a standing request for all documentation as
part of a request for annual notice of meetings).
G. The City may by ordinance or resolution designate a clerk or other
employee to attend each closed session and keep in a minute book a record of topics
discussed and decisions made in closed session. The minute book must remain
confidential and may, but need not, consist of a recording of the closed session.
V. MISCELLANEOUS PROVISIONS
A. Location of Meetings. All meetings of the City Council must be held within
the boundaries of the territory over which the City exercises jurisdiction, subject to
limited exceptions. However, teleconferencing is now allowed, subject to certain
restrictions. The City Council may not conduct a meeting in any facility that prohibits
admittance of any person on the basis race, religious creed, color, national origin,
ancestry, or sex, or which is inaccessible to disabled persons, or where members of the
public may not be present without making a payment or purchase.
B. Form of Open Deliberation. The City Council is prohibited from taking any
action by secret ballot. The City Council may use video or audio teleconferencing for the
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AGENDA ITEM 5.2
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benefit of the public and the City Council to receive public comment or testimony and to
deliberate. If teleconferencing is used, the City Council must post agendas at all
teleconference locations, and each teleconference location must be identified in the
notice and the agenda.
C. Openness of Meetings. A member of the public may not be required to
register his/her name or provide other information as a condition to attendance. Any
person attending a public meeting has the right to record the proceedings with an audio
or video tape recorder or a still or motion picture camera unless the City Council
reasonably finds that such recording cannot continue without noise, illumination or
obstruction of view that would constitute a persistent disruption of the proceedings. The
City Council may not prohibit or restrict the broadcast of its proceedings unless it makes
similar findings. Any tape or film record of a public meeting made by the City is subject
to inspection under the California Public Records Act, but may be destroyed thirty (30)
days after the taping or recording.
D. New or Increased General Tax or Assessment. The Act provides that
before adopting a new or increased general tax or assessment, the City Council must
conduct at least one public meeting at which public testimony is permitted, in addition to
the noticed public hearing at which the City Council proposes to enact or increase a
general tax or assessment.
VI. PENALTIES AND REMEDIES
A. Each member of the City Council who attends a meeting of such City
Council where action is taken in violation of any provision of the Act, with wrongful intent
to deprive the public of information to which it is entitled under the Act, is guilty of a
misdemeanor.
B. Violations of the Act may be prevented or stopped by mandamus,
injunction or declaratory relief.
C. Actions by the City Council which are not in substantial compliance with
the open meeting, notice or agenda requirements may be invalidated (exceptions to
invalidation generally pertain to actions approving bonds or contracts, or relating to the
collection of taxes).
D. Court costs and reasonable attorney fees are recoverable in an action
agency and shall not become a personal liability of any public officer or employee of the
City.
E. Unauthorized disclosure of confidential information out of closed session
may result in one or more of the following:
· Injunctive relief to prevent the disclosure of confidential
information.
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AGENDA ITEM 5.2
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· Disciplinary action against an employee who has willfully
disclosed confidential information.
· Referral of a City Councilmember who has willfully disclosed
confidential information to the grand jury.
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AGENDA ITEM 5.2
CONFLICT OF INTEREST LAWS
I. POLITICAL REFORM ACT
The Political Reform Act ("Act") was enacted by initiative measure in 1974.
(Government Code § 81000 et seq.)
Legislative Purpose: "Public officials, whether elected or appointed, should perform their
duties in an impartial manner, free from bias caused by their own financial interests or
the financial interests of persons who have supported them." (§ 81001(b).)
The Fair Political Practices Commission ("FPPC") is the agency primarily charged with
the responsibility of advising officials and the public and enforcing the conflict of interest
provisions of the Act. The FPPC has adopted regulations interpreting and implementing
the Act's provisions. (2 Cal. Code of Regs. § 18000 et seq.)
The Basic Prohibition: "No public official at any level of State or local government shall
make, participate in making or in any way attempt to use his official position to influence
a governmental decision in which he knows or has reason to know he has a financial
interest." (Government Code § 87100.)
There are four basic questions that a public official should ask in determining whether or
not they have a conflict of interest:
1 Is the official making, participating in, or using his or her "official
position" to influence a governmental decision?
2 Is it reasonably foreseeable that the decision will affect the public
official's economic interest?
3 Will the effect of the decision on the official's economic interest be
material?
4 Will the effect of the decision on the official's economic interest be
different than the effect on the public in general?
If the answer to all of the above questions is "yes," then the official has a conflict of
interest and must disqualify himself both from participating in and making the decision.
A. Making, Participating in, or Using One's Official Position to Influence
a Governmental Decision
Making a governmental decision includes voting or participating in a decision regarding
ordinances, regulations or resolutions; contract awards, purchases or leases; hiring,
firing or other personnel actions; or any other decision coming before a public official.
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AGENDA ITEM 5.2
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Responding to comments, taking part in discussions or making recommendations
regarding any of the above topics or decisions is also considered participation in a
governmental decision.
B. The Decision Will Foreseeably Affect the Official's Economic Interest
An effect on one's economic interest is foreseeable when there is a "substantial
likelihood" that it will result in a financial gain or loss to the public official.
Probably a conflict if the governmental decision involves any of the following:
1 A direct or indirect interest in real property valued at $2,000 or
more.
2 A direct or indirect investment of $2,000 or more in a business.
3 A source of income of $500 or more within the last 12 months.
4 Gifts of $440 or more within the last 12 months.
Note: mortgages, options to buy and leasehold interests are all considered to be
interests in real property, although month-to-month leases are not.
C. The Effect of the Official's Economic Interest is Distinguishable from
the Effect on the Public Generally
Will the decision cost or earn the official, the official's spouse or dependent children
money or affect the official's other economic interests in a way that is different from the
general public?
The official does not have a conflict of interest if the effect of the decision on his
economic interest is no different from its effect on most other persons (the "public
generally"). For example, a decision to impose a tax will affect the official no differently
than any other member of the general public. By contrast, a decision concerning a
zoning variance for the official's business or home does have an effect on the official
that is different from that on the general public and therefore would be considered a
conflict of interest for the official. (This exception is very narrowly construed by the
FPPC.)
To qualify for the "public generally" exception, the decision must affect a "significant
segment" of the public.
D. Legally Required Participation
No alternative source of decision.
Not available to break a tie.
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AGENDA ITEM 5.2
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Not available if a quorum can be convened from those not disqualified.
Requirement to disclose the financial interest and the reason there is no alternative
source of decision-making authority.
Requalify the minimum number needed to act, by random method of selection (i.e.,
drawing straws).
E. Violations
Administrative penalty of up to $5,000 per violation.
Injunctive relief.
Misdemeanor criminal sanctions (fine and/or imprisonment), and four- year bar from
holding elective office.
II. GOVERNMENT CODE SECTION 1090
Government Code Section 1090 prohibits public officers or employees from being
financially interested in any contract made by them in their official capacity or by any
body or board of which they are members.
Government Code Section 1090 also prohibits public officers or employees from being
purchasers at any sale or vendor of any purchase made by them in their official
capacity.
The purpose behind the prohibitions in Section 1090 is to eliminate opportunities that
would prevent officials from exercising loyalty and undivided alliance to the best
interests of the public entity of which they are members.
No actual fraud or dishonesty is necessary for a Section 1090 violation.
Even when the governmental official's business turns in the lowest bid, a Section 1090
violation can occur.
Full disclosure will not prevent or cure a Section 1090 violation.
Abstention by the interested public official will not cure a Section 1090 violation.
A Section 1090 violation will occur even if the interested public official abstains from a
vote that would approve the contract, sale, or purchase from the public official's
business.
The consequences of a violation of Government Code Section 1090 can be criminal and
civil.
There are exceptions under Government Code Section 1090 (e.g. "remote interests"
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AGENDA ITEM 5.2
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under Government Code Section 1091 and "noninterests" under Government Code
Section 1091.5). For specific questions regarding whether an exception may apply to
any particular set of facts, Council Members should contact the City Attorney.
III. REDEVELOPMENT LAW CONFLICT OF INTEREST
City Council members also serve as Directors for the Successor Agency to the San
Jacinto Redevelopment Agency. The California Community Redevelopment Law
(“CRL”) has its own separate conflict of interest rules. No RDA or City officer or
employee who in the course of his or her duties is required to participate in the
formulation of, or to approve plans or policies for, the redevelopment of a project area
can legally acquire any interest in any property included within a project area within the
City.
If any such officer or employee owns or has any direct or indirect financial interest in
property included within a project area, that officer or employee must immediately make
a written disclosure of that financial interest to the agency and the City Council and the
disclosure shall be entered on the minutes of the RDA and the City Council. Failure to
make the disclosure constitutes misconduct in office.
This rule does not prohibit any RDA or City officer or employee from acquiring an
interest in property within the project area for the purpose of participating as an owner
or reentering into business pursuant to the CRL if that officer or employee has owned a
substantially equal interest as that being acquired for the three years immediately
preceding the selection of the project area.
Also, a rental agreement or lease of property that meets all of the following conditions is
not an interest in property for purposes of this rule:
The rental or lease agreement contains terms that are substantially equivalent to
the terms of a rental or lease agreement available to any member of the general public
for comparable property in the project area.
The rental or lease agreement includes a provision that prohibits any subletting,
sublease, or other assignment at a rate in excess of the rate in the original rental or
lease agreement.
The property that is subject to the rental or lease agreement is used in the pursuit
of the principal business, occupation, or profession of the officer or employee.
The RDA or City officer or employee who obtains the rental or lease agreement
immediately makes a written disclosure of that fact to the RDA and the City Council.
PACKET PAGE: 194
AGENDA ITEM 5.2
RESOLUTION NO. _____
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF SAN JACINTO )
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SAN JACINTO, CALIFORNIA, PROVIDING UPDATED
RULES OF PROCEDURE FOR CITY COUNCIL
MEETINGS AND RELATED FUNCTIONS AND
ACTIVITIES BY REPEALING RESOLUTION NO. 2387,
AND ADOPTING AN UPDATED CITY COUNCIL
ORIENTATION HANDBOOK
WHEREAS, the purpose and intent of the City Council in adopting this
Resolution is to provide a single, comprehensive directory of guidelines relating to the
conduct of public business by or on behalf of the City Council.
WHEREAS, in the event of any non-compliance with, or violation of, any
provision of this Resolution, such will not be deemed to affect the validity of any action
taken, unless otherwise specifically provided by law.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN JACINTO,
DOES HEREBY RESOLVE:
SECTION 1. Resolution Number 2387 is hereby repealed in its entirety.
SECTION 2. The accompanying City Council Orientation Handbook, incorporated by
reference herein, is hereby adopted by the City of San Jacinto City
Council.
PASSED, APPROVED AND ADOPTED, this ____ day of
__________________, 2014.
Ayes:
Nays:
Absent:
Abstain:
____________________________
Alonso Ledezma, Mayor
ATTEST:
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AGENDA ITEM 5.2
__________________________
Rick Miller, City Clerk
APPROVED AS TO FORM:
Best, Best, and Krieger, LLP
____________________________
Jeffrey S. Ballinger, City Attorney
PACKET PAGE: 196
AGENDA ITEM 5.2
January 7, 2014
TO: The Honorable Mayor and Members of the City Council
FROM: Lynn Merrill, Interim Public Works Director
Tom Prill, Finance Director
SUBJECT: Set Public Hearing for Water Rate Surcharge for Soboba Tribe Settlement
Agreement
RECOMMENDATION:
Staff recommends that the City Council set a public hearing for Tuesday, March 4, 2014
at 6:30 p.m. in order to consider a proposed water rate surcharge.
BACKGROUND
The City of San Jacinto is a party to the adjudicated settlement of the Soboba Tribe
Settlement Agreement. (Soboba Band of Luiseno Indians v. Metropolitan Water Districts of
Southern California, United States District Court Case No. 00-04208 GAF (MANx)). This
settlement, involved historic water rights relating to the Hemet / San Jacinto Ground Water
Management Zone and included the City and other parties in the action. The settlement
has created both one-time and on-going costs for the City which have created a financial
impact upon the City’s Water Utility. The proposed surcharge will mitigate these financial
impacts.
DISCUSSION
SJMWD charges rates to recover costs associated with providing water services to
customers. The rate structure allocates a customer’s proportionate share of costs to
provide service.
The proposed rate is to establish a water user surcharge rate in order to recoup the cost
of the Soboba Tribe Settlement Agreement. The amount of the proposed surcharge is
$1.0703 per unit of water. SJMWD proposes to implement this water user surcharge on
all customers of the SJMWD, effective May 1, 2014. This rate includes the following
items:
1. A charge for the annual purchase and recharge of up to 937.5 acre feet of water
to be recharged into the Hemet/San Jacinto Groundwater Management Area;
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AGENDA ITEM 5.3
2. Finance charges relating to the cost of facilities constructed in order to recharge
water into the Hemet/San Jacinto Groundwater Management Area as required by
the settlement;
3. Annual costs associated with various previous adjudicated water rights
agreements within the Management Area;
4. Preparation of various monitoring studies and reports as required by the Soboba
Tribe Settlement Agreement;
5. Recovery of various one-time costs incurred by the W ater Department during
adjudication of the Soboba Tribe Settlement Agreement and mandated by the
court;
6. A CPI on the variable cost portion of the proposed surcharge, not to exceed 5.0%
annually.
The rate adjustment is necessary to recover the costs mandated upon the City as a
result of the adjudication of the Soboba Tribe Settlement Agreement. (Soboba Band of
Luiseno Indians v. Metropolitan Water Districts of Southern California, United States
District Court Case No. 00-04208 GAF (MANx)).
Staff has analyzed the various rate options available to recover the costs of the
settlement, and have determined that a surcharge based on the quantity of water used
would have the most direct relationship between the settlement costs and the rate
payers. This would also further allow rate payers to mitigate the increased cost per unit
of water through various conservation measures. Through the end of fiscal year 2013-
2014, the City is projected to expend $3,761,600.00 relating to the Soboba Tribe
Settlement Agreement. This proposed rate includes a flat cost to recover these past
expenditures and to begin to recover the amount of reserve funds which were
previously paid out of the Water Reserve Funds.
Staff also has analyzed an alternative rate structure which does not recover the
$3,761,600.00 but only recovers the on-going annual costs associated with the Soboba
Settlement Agreement which is estimated at $876,000 in fiscal year 2014-15, and
increasing by approximately 2.55% annually for the next 25 years. This alternative rate
is proposed to be $0.7803 per unit of water. Staff is seeking policy direction from the
Council for which alternative to pursue in order to establish the final text requirements
for the Proposition 218 notices.
Proposition 218 requires a 45-Day notice be provided to all rate payers prior to the
hearing. In order to ensure the time to print and mail all notices, City staff must
complete the mailing of all notices no later than January 18, 2014 in order to comply
with the requirements of Proposition 218 notice for a Public Hearing of March 4, 2013.
In summary, the proposed rates are structured to recover the costs of the Soboba Tribe
Settlement Agreement. The rate increase will allow the Department to avoid operational
deficits and depletion of reserves.
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AGENDA ITEM 5.3
ALTERNATIVES
1. Set the Public Hearing for March 4, 2014 at 6:30 p.m..
2. Set the Public Hearing for another date and time to be determined.
3. Provide alternative direction to staff.
FISCAL IMPACT
The one-time costs for the Soboba Tribe Settlement Agreement from Fiscal Year 2007-
2008 through 2012-13 are $2,937,861.38 which was paid out of the Water Utility
Reserve fund. Ongoing costs of approximately $1.2 million per year are projected in
FY13-14, rising to an estimated $1.6 million in FY24-25 are projected. If no action is
taken, and assuming no other rate adjustments are made, the City’s Water Utility is
projected to deplete all reserves by the end of FY2013-14.
ATTACHMENTS
None
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AGENDA ITEM 5.3