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HomeMy WebLinkAboutAgenda - Agenda Packets - Regular Meeting 11/16/2000AGENDA REGULAR MEETING SAN JACINTO REDEVELOPMENT AGENCY November 16, 2000 Immediately Following the Regular City Council Meeting SJUSD 2045 South San Jacinto Avenue San Jacinto, California 1. ORGANIZATION 1.1 Call to Order 1.2 Roll Call 2. PUBLIC COMMENTS: Any Person May Address the Board on Any Subject Pertaining to Agency Business Not Listed on the Agenda During this Portion of the Meeting. A Limitation of Three (3) Minutes Shall Be Set for Each Person Desiring to Address the Board. 3. PUBLIC HEARING: None 4. AGENCY DEPARTMENTS 4.1 Old Second Street - Reject all bids received for Sewer Improvement Projects; and approve Amendment No. 1 to Owner Participation Agreement - Habitat for Humanity - 632 E. Old Second Street. 5. CONSENT CALENDAR: The matters listed under consent calendar are considered routine and will be enacted by one motion by Agency Members in the form listed. There will be no separate discussion on these items prior to the motion unless members of the Agency, staff or the public requests a specified item to be removed and/or discussed. Anyone wishing to discuss a consent calendar item should come forward upon invitation of the Agency President, state their name, address and the consent calendar item number. Speakers should limit comments to three (3) minutes. 5.1 Approve Minutes of Special Meeting of September 13, 2000 5.2 Approve Minutes of Regular Meeting - October 5, 2000 6. PRESIDENT/BOARD MEMBER REPORTS/DISCUSSIONS 7. CLOSED SESSION: None 8. ADJOURNMENT I, Grace Alvarez, Secretary of the San Jacinto Redevelopment Agency, do hereby certify that I caused to be posted the foregoing agenda this 9th day of November 2000, as required by law. November 16, 2000 AGENDA ITEM 4.1 TO: The Honorable Board of Directors FROM: Jake Wager, City Manager SUBJECT: Old Second Street - Rejection of Bids Received for Sewer Improvement Projects and Approval of Amendment No. 1 to Owner Participation Agreement with the Habitat for Humanity - Hemet/San Jacinto Chapter RECOMMENDATION: By motion, 1) reject all bids received for Old Second Street Sewer Improvements; and 2) approve Amendment No. 1 Owner Participation Agreement with the Habitat for Humanity - Hemet/San Jacinto Chapter, and authorize the expenditure of an additional $5,500.00 for the installation of a septic system for Habitat for Humanity residence. BACKGROUND: On April 6, 2000 the Redevelopment Agency Board approved an Owner Participation Agreement (OPA) with Habitat for Humanity - Hemet/San Jacinto Chapter to reimburse them for the cost of the off-site improvements and fees related to the construction of their new home on Old Second Street. The estimated cost of the improvements was approximately $17,000, and contemplated connection to an EMWD sewer line. However, after further investigation it was determined that the closest sewer line is in Hewitt Street, more than 400 feet west of the property. On September 6, 2000, staff recommended that the Redevelopment Agency amend the OPA by increasing the amount of assistance by $5,500.00, for a total of $22,500.00 The Agency Board however, directed staff to secure a bid for the installation of a main sewer line on Old Second Street with the eventual hook up of the residence being constructed by the Habitat for Humanity group. On September 13, 2000, following a shortened bid process, the Agency rejected the informal bid in the amount of $88,783 submitted by Trautwein Construction, and staff was directed to conduct a formal bid for the installation of the main sewer line. On October 24, 2000, three bids were received ranging from $89,494.00 to $113,777.00, with the Allison Company being the low bidder for an amount of $89,494.00 Considering whether it is cost effective to expend approximately $90,000 for the immediate benefit of a single residence, staff examined a program that would encourage 100% participation by the twenty other residences on Old Second Street. This option (which could include either a grant a zero interest loan or a combination of the two, to each of the twenty or so property owners on Old Second Street), would entail the expenditure of nearly $230,000 (see attachment). Staff however is not recommending this approach since it would create a precedent, which in the long term could prove to be quite expensive. A direct example of this possibility is the installation of a sewer line in the Camino Los Banos area, which will serve approximately fifty homes. In sharp contrast to the Old Second Street, this project is being urged on by Camino Los Banos property owners who continue to indicate septic tank failures. Given the above and the delays already experienced in the completion of the Habitat Project, staff is recommending that the Agency amend the OPA in the amount sufficient to install a septic tank. JUSTIFICATION: The cost to install the septic system is less than the cost to extend the sewer from Hewitt Street. Additionally, the time frame to let a public works contract for the sewer line extension would substantially delay the project and leave the site in a partial state of construction for an unreasonable length of time. BUDGETARY IMPACT: Redevelopment Housing funds can be utilized to fund this project. ATTACHMENTS: 1 - Amended No. 1 OPA - Exhibit "E" 2 - Memorandum from City Engineer Motlagh dated November 6, 2000 AMENDMENT NO. 1 OWNERS PARTICIPATION AGREEMENT HABITAT FOR HUMANITY HEMET/SAN JACINTO CHAPTER Exhibit "E" January 1, 1999 thru December 31, 1999 Permits $3,096.92 City of San Jacinto $3,845.00 Water/Sewer $2,566.9.0 School Fees $9,508.82 Off-Sites: Utilities: Lot Preparation $ 200.00 $ 276.00 $ 250.00 $ 400.00 $1,600.00 $1,500.00 $3,000.00 $ 266.00 $5,500.00 Edison Telephone Temp Power Pole Water Meter Soils Test Extra Soil Grading of Lot Equipment Rental Septic Tank/re-grading $12,992.00 TOTAI $7715110.R7 emor TO: Mr. Jake Wager, City Manager PROM: Habib MotlaglKity Engineer DATE: November 6, 2000 RE: Old Second Street, Sewer Cost Update ,ISINESIM01651111--- As requested, I have estimated the cost to eliminate sewer septic systems on individual lots and recommend to proposed se ,.. Eliminate the existing septic systems and connect to new laterals 20 House @ $3,000 (average cost) 2. 8" Sewer Main & 28 Sewer laterals 3. Additional pavement and overlay required due to new sewer laterals *4. One sewer connection fee for Habitat House Subtotal Contingency Total *Assuming the rest of the homes were built prior to 1972. $ 60,000 $131,000 $ 12,000 $ 4,200 $207,200 $ 20,800 $228,000 ENGINEERING DEPARTMENT AGENDA S. MINUTES SPECIAL MEETING SAN JACINTO REDEVELOPMENT AGENCY September 13, 2000 Immediately Following the Regular City Council Meeting SJUSD 2045 S. San Jacinto Avenue San Jacinto, California 1. ORGANIZATION Agency President Williams called the special meeting of the San Jacinto Redevelopment Agency to order at 6:05 p.m., with the following members present: Good, Conner, and Williams. Absent: Ayres and Carlson Buydos 1.1 Old Second Street Sewer Line — Habitat for Humanity Agency President called on City Engineer Motlagh who summarized his staff report dated September 13, 2000, and reported a proposal from Trautwein Construction had been received and had been included with the staff report distributed to Council. Trautwein Construction is the engineering contractor currently installing the water main on San Jacinto Avenue. The bid submitted by Trautwein for the installation of the sewer main on Old Second Street was in the amount of $88,783. He also commented City staff had distributed flyers to the residents of Old Second Street to determine if there was interest in the connection to the public sewer. Only a few residents responded positively. The reason for the residents not favoring the sewer connection may be associated to the cost involved. Agency Member Good asked that the mathematical corrections be made to the exhibit included from Habitat for Humanity requesting additional funds. The figures do not total correctly. She further pointed out that if the sewer is installed in the street, these residents might be able to connect at any time. City Engineer Motlagh responded if the Agency approved the project, the contractor would provide the cutting of the pavement, and the extension of the lateral to 632 E. Old Second Street. This work would save the resident having to hire a contractor later on to do the street connection. Agency Member Conner noted the contractor is currently working in the City and is ready to do the work. However, the Agency should follow the bidding procedure and go out to bid for the project. City Engineer Motlagh favored the installation of the septic system in order to save the Agency some money. Agency Member Good concurred with Agency Member Conner in going out to bid for the project, and the deletion of the septic system. Agency President Williams called on Sharon Desgro and asked of her when would the residence be ready for occupancy. Ms. Desgro responded the residence is scheduled to be occupied by Thanksgiving. She further added that if the Agency approves the installation of the public sewer system, Habitat for Humanity would not proceed with the installation of the septic system. Agency President Williams responded the Agency was not in a good position to approve the project, however, the Agency favored the installation of the sewer system, and would authorize staff to go out to bid for the construction of the project, hoping to see a price drop when bids are received. Agency Member Conner informed Ms. Desgro she would be notified when the bids are received. 2. ADJOURNMENT: There being no further business to conduct, Agency President Williams adjourned the Redevelopment Agency special meeting at the hour of 6:18 p.m. Grace Alvarez Agency Secretary AGLIDA MINUTES SPECIAL MEETING SAN JACINTO REDEVELOPMENT AGENCY October 5, 2000 Immediately Following the Regular City Council Meeting SJUSD 2045 S. San Jacinto Avenue San Jacinto, California ORGANIZATION Agency President Williams called the special meeting of the San Jacinto Redevelopment Agency to order at 7:10 p.m., with the following members present: Ayres, Carlson Buydos, Good, Conner, and Williams. Absent: None PUBLIC COMMENTS: None. 3. PUBLIC HEARING: None 4. AGENCY DEPARTMENTS 5. CONSENT CALENDAR 5.1 Approve Professional Service Agreement - Gaudet Design Group Lake Park Drive Bridge Monument Sign and Landscape Design. Planning Director Hults summarized his staff report dated October 5, 2000 and reported Gaudet Design Group has prepared a number or preliminary designs for the bridge. The scope of the contract work includes a preliminary design and final construction drawing for the work. Agency Member Ayres asked how much time the Agency has to review and comment on the preliminary design work. Planning Director Hults responded after the contract is awarded, the conceptual drawings can be submitted to the Agency for their review. Agency President Williams asked to whom the Council should turn their comments or ideas of the preliminary design for the Millennium Bridge at Soboba. Agency Member Ayres asked if there was a way these types of professional service contracts can be approved administratively by the City Manager. Interim Finance Director Kaenel responded that the City's Purchasing Ordinance needs to be amended to increase the authorization of professional service contracts to $25,000, if the Council/Agency concurs. Finance Director Simon suggested bringing back a revised purchasing Ordinance to the Council with a comprehensive report recommending an increase in the contract amount to be approved at the discretion of the City Manger. Agency Member Good asked what system would be used by staff to notify the Council of the contracts being awarded. Agency Member Ayres believed the City Manager would continue reporting to the City Council through the General Information Memos distributed to Council on a weekly basis. Agency Member Carlson Buydos asked that the staff report to be presented to the Council include the criteria to be used by staff for the authorization of contracts. Agency Member Conner commented it would be best for the Council to continue with authorization of contract for services, thus, giving the Council the opportunity to review and select the best candidate for the services sought. M/S/C (CARLSON BUYDOS/AYRES) to approve the contract for Gaudet Design Group in the amount of $6,950 to prepare conceptual and construction drawings for the monument at the Lake Park Bridge and authorize the Executive Director to execute the agreement. Ayes: Ayres, Conner, Good, Carlson Buydos, and Williams Noes: None 5.2 Approve Minutes of regular Meeting of September 21, 2000 M/S/C (AYRES/CONNER) to approve Consent Calendar Item No. 5.2 as submitted. Ayes: Ayres, Conner, Good, Carlson Buydos, and Williams Noes: None 6. ADJOURNMENT: There being no further business to conduct, Agency President Williams adjourned the Redevelopment Agency special meeting at the hour of 8:22 p.m. Grace Alvarez Agency Secretary