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HomeMy WebLinkAboutAgenda - Agenda Packets - Regular Meeting 3/19/200914/ IN FAVOR:- - Name: Representing: NEUTRAL: 0 IN OPPOSITION: 0 4 REQUEST TO SPEAK CITY COUNCIL AGENDA ITEM#: 2- 0 SUBJECT: DATE: /7 C-J Address: S -y City: Telephone No: )6E" Individual speakers wishing to address an agenda item are requested to complete this card. Although you are not required to complete this card, the information will assist the City in addressing the issue(s) you raise. Individual speakers are limited to three minutes for their presentation. Organized presentations with more than one speaker are limited to 15 minutes, at the discretion of the Mayor and Council. When speaking, be brief, stay on the subject. The Mayor will call you to speak at the appropriate time. Please make your presentation from the microphone. HAND SPEAKER SLIPS TO THE CITY CLERK PRIOR TO THE START OF THE MEETING. REQUEST TO SPEAK. CITY COUNCIL AGENDA ITEM#: ° SUBJECT Si7)1566 654- ft) Tr 1- DATE: 3 I Li IN FAVOR: 0 NEUTRAL: 0 IN OPPOSITION: 0 Name: 4--)cAr ci frt Representing: -Skit_ n C% V.A It: Address: 1,16 City: aci Telephone No: VS/ -G5q -((115Y Individual speakers wishing to address an agenda item are requested to complete this card. Although you are not required to complete this card, the information will assist the City in addressing the issue(s) you raise. Individual speakers are limited to three minutes for their presentation. Organized presentations with more than one speaker are limited to 15 minutes, at the discretion of the Mayor and Council. When speaking, be brief, stay on the subject. The Mayor will call you to speak at the appropriate time. Please make your presentation from the microphone. HAND SPEAKER SLIPS TO THE CITY CLERK PRIOR TO THE START OF THE MEETING. DATE: 3 ci 0 el Name: Representing: Address: City: NEUTRAL: 0 ti /iJft IN OPPOSITION: 0 IN FAVOR: CI Telephone No: REQUEST TO SPEAK CITY COUNCIL AGENDA ITEM#: SUBJECT: Individual speakers wishing to address an agenda item are requested to complete this card. Although you are not required to complete this card, the information will assist the City in addressing the issue(s) you raise. Individual speakers are limited to three minutes for their presentation. Organized presentations with more than one speaker are limited to 15 minutes, at the discretion of the Mayor and Council. When speaking, be brief, stay on the subject. The Mayor will call you to speak at the appropriate time. Please make your presentation from the microphone. HAND SPEAKER SLIPS TO THE CITY CLERK PRIOR TO THE START OF THE MEETING. Telephone No: City: CITY COUNC DATE: 3 IN FAVOR: 0 REQUEST TO SPEAK. A ENDA ITEM# 3 / ci4 SUBJECT: (I n fi` (3,4j NEUTRAL: 0 IN OPPOSITION: JO Name: Li (1) Representing: or (ft /1 (-Tr 14/ 7 — 7/75 Individual speakers wishing to address an agenda item are requested to complete this card. Although you are not required to complete this card, the information will assist the City in addressing the issue(s) you raise. Individual speakers are limited to three minutes for their presentation. Organized presentations with more than one speaker are limited to 15 minutes, at the discretion of the Mayor and Council. When speaking, be brief, stay on the subject. The Mayor will call you to speak at the appropriate time. Please make your presentation from the microphone. HAND SPEAKER SLIPS TO THE CITY CLERK PRIOR TO THE START OF THE MEETING. REQUEST TO SPEAK CITY COUNCIL AGENDA ITEM#: SUBJECT: Meru ct._ DATE: q- ? IN FAVOR: 0 NEUTRAL: 0 IN OPPOSITION: Name: 1- Representing: cafl Address: 17 0 con X \ Ca etc City: t\No( eAa. Telephone No: Individual speakers wishing to address an agenda item are requested to complete this card. Although you are not required to complete this card, the information will assist the City in addressing the issue(s) you raise. Individual speakers are limited to three minutes for their presentation. Organized presentations with more than one speaker are limited to 15 minutes, at the discretion of the Mayor and Council. When speaking, be brief, stay on the subject. The Mayor will call you to speak at the appropriate time. Please make your presentation from the microphone. HAND SPEAKER SLIPS TO THE CITY CLERK PRIOR TO THE START OF THE MEETING. REQUEST TO SPEAK CITY COUNCIL AGENDA ITEM#: 31! SUBJECT: ATI n DATE: 3 - IT-01 IN FAVOR: 0 NEUTRAL: 0 IN OPPOSITION: Name: 6A'n /7) Representing: Representing: /U.N./ Cixf Address: 3ge1 NONiZtf, City: IA(/0 Telephone No: 1 -311-624i Individual speakers wishing to address an agenda item are requested to complete this card. Although you are not required to complete this card, the information will assist the City in addressing the issue(s) you raise. Individual speakers are limited to three minutes for their presentation. Organized presentations with more than one speaker are limited to 15 minutes, at the discretion of the Mayor and Council. When speaking, be brief, stay on the subject. The Mayor will call you to speak at the appropriate time. Please make your presentation from the microphone. HAND SPEAKER SLIPS TO THE CITY CLERK PRIOR TO THE START OF THE MEETING. March 19, 2009 TO: The Honorable Mayor and Members of the City Council FROM: VIA: Connie Rogers-Elmore, Interim Financ Qirecto Wendy Welch, Accounting Technician SUBJECT: 2008 Cable TV Franchise Report RECOMMENDATION: Receive and File Cable TV Franchise Report for the calendar year ended December 31, 2008. The Cable TV Franchise Report is required to be filed with the County of Riverside on an annual basis. DISCUSSION: Under California property tax law the right to lay cable television cables in public right- of-ways, granted by franchise to a cable company, is a taxable possessory interest. Every governmental agency in the county must provide all relative information with regards to Cable TV Franchises. The attached Cable TV Franchise Report is a re-cap of the City's current cable franchise agreements. FISCAL IMPACT: None. ATTACHMENTS: Cable TV Franchise Report for calendar year ended December 31, 2008. Possessory Interest Online Lease Report Certification City Of San Jacinto (Agency 1018) CERTIFICATION STATEMENT To complete the final processing o your report you must agree to the folloNNing Page 1 of 1 Monday, March 02, 2009 certification statement Print this page then click the "I agree to the Above" button. I certify (or declare) under penalty of perjury under the laws of the State of California that I have examined this report, including any accompanying schedules and statements, and to the best of my knowledge and belief it is true, correct, and complete and covers any property required to be reported by the agency named in the statement. If prepared by a duly authorized person other than an agency official, the certification declaration is based on all the information of which the preparer has knowledge. This certification statement must be signed. SignatLife (Please print this page and mail it to: Michelle Davis, Appraiser Technician Riverside County Assessor 6221 Box Spring Blvd Riverside, CA 92507 t\hcyyc' bf-trs • / rear, fict cre-dir-ezan nt-sret Ierov-fre,r,.1-trvirik n 112 inn inctrIn Page 1 of 1 You have submitted the information below. To complete your submission, you must return to the main Menu. click on 'Submit Final Report' and Complete the certification process. City Of San Jacinto (Agency 1018) Monday, March 02, 2009 CATV Name: Time Warner Cable D.B.A: n/a Current Mail Address: 550 North Continental Blvd. Current mail City, State, Zip Code: El Segundo, CA 90245 Franchise for the City or area of: San Jacinto Did any transfers, changes of ownership, or amendments to the franchise occur within the N° past year? Please explain. Give dates and send any n/a supporting documents. (mm/dd/yyyy) (mm/dd/yyyy) Beginning or Transfer Date: 01/31/2008 End Date: 12/31/2007' Options: n/a Calendar Year 2008 Franchise fee % charged by city: 5 Gross Receipts Reported by CATV franchise: 4079007.35 Number of homes passed @ 1/1/2008: n/ Number of subscribers @ 1/1/2008: n/a Number of Plant Miles @ 1/1/2008:,A,erial: n/a Underground: n/a Your contact at the CATV company:Name: Tom Nagle Phone Number: 310 -647 -5736 Preparer's name/Title: Wendy Welch, Acctg Technician Address: P.O. Box 488 City, State, Zip: San Jacinto, CA 92583 Phone Number: 951 -537 -6351 httn•Hrivprcirle acrrlkrer. nom/extranet/nirlh/PT CA TV.agn 03/02/2009 Wendy Welch From: wwelch@sanjacintoca.us Sent: Monday, March 02, 2009 11:29 AM To: mddavis@asrclkrec.com ; rmonterr@asrclkrec.com Subject: Agency 1018 has made a Final Submission 25-Aug-08 City of San Jacinto 248 East Main street San Jacinto, CA 92583 RE: Franchise Fees Semi-Annual Attention: Tax Administrator Enclosed is our payment of the Cable Television Franchise Fee for the period of January 1, 2008 through June 30, 2008. The breakdown is as follows: Total Gross Receipts Franchise Fees Tax Rate Total Fee Due Should you have any questions, please contact Tom Nagle at (310) 647-5736. Sincerely, Lee Short VP Controller lime Warner Cable 550 North Continental Blvd. El Segundo, CA 90245 $ 2,008,400.94 0.05 S100,420.05 20-Feb-09 City of San Jacinto 248 East Main street San Jacinto, CA 92583 RE: Franchise Fees Semi-Annual 2008 Attention: Tax Administrator Enclosed is our payment of the Cable Television Franchise Fee For theperiod of Jul-Dec 08 and the adjustment for 01 and 02 of 2008. The breakdown is as fc,Hlov ,s: Total Gross Receipts (Jul-Dec 2008) Franchise Fees Tax Rate Total Fee Due for 04 2008 01 2008 Revenue Adjustment 02 2008 Revenue Adjustment Franchise Fees Tax Rate Total Franchise Fees Due on Adjustment Total Due Should you have any questions, please contact Tom Nagle at (310) 647-5736. Sincerely, Lee Short VP Controller Time Warner Cable 550 North Continental Blvd. El Segundo, CA 90245 $ 1,980,173,55 0.05 $99,008.68 $10,936.26 $79,496.60 0.05 4,521.64 $103,530.32 AGENDA TRANSMITTAL FORM TO: Dorothy L. Chouinard, City Clerk Enclosure: Staff Report for City Council Meeting: March 19, 2009 Subject: Adoption of Resolution setting forth Health and Safety Code section 33445 findings and authorizing the Redevelopment Agency of the City to pay for the costs to construct the landscaping around the parking lot at the Estudillo Mansion and Heritage Park and adoption of Resolution setting forth Health and Safety Code section 33445 findings Consent Calendar Item Public Hearing Item: Notice required Yes no Copy attached Yes no Published: Notices sent X)( City Departments Item XX Attachment includes: (date(s) A. Resolution No. 09- (It*YON1(4 B. Contractor Bid List C. Richard Pope Professional Services Work Authorization XX Other: THIS IS A JOINT MEETING WITH THE REDEVELOPMENT AGENCY Please provide a fully executed copy of documents to: Steven Pasarow Please record and return conformed copy Your IMMEDIATE attention is necessary Date: March 10, 2009 Person Presenting Item: Steven G. Pasarow, Redev. Opns. Mgr. Page 1 of 3 AGENDA ITEM S1 March 19, 2009 TO: Honorable Mayor and Members of the City Council FROM: Steven G. Pasarow, Redevelopment Operations Manager Via Tim Hults, Assistant City Manager SUBJECT: Adoption of Resolution setting forth Health and Safety Code section 33445 findings and authorizing the Redevelopment Agency of the City to pay for the costs to construct the landscaping around the parking lot at the Estudillo Mansion and Heritage Park, and adoption of an amendment to the RDA Budget to allocate funds in the amount of $15,840.00 to pay for these costs and expenses. RECOMMENDATION: Staff recommends that the City Council, by motion: 1) Adopt the attached Resolution setting forth the required Health and Safety Code section 33445 findings authorizing the Redevelopment Agency of the City to pay for the costs to construct the landscaping around the parking lot at the Estudillo Mansion and Heritage Park; and 2) Adopt an amendment to the RDA Budget to allocate funds in the amount of $15,840.00 to pay for these costs and expenses. DISCUSSION: This phase, authorized in January, includes site and soils preparation, installation of all plant materials and irrigation lines and corrections to the wheel chair ramps to ensure compliance with ADA requirements, within the area surrounding the parking lot and adjacent to the existing water conservation garden. Agency staff placed an advertisement in the Public Notices section of the Press-Enterprise; placed plans and specifications at three local plan review houses and contacted several local landscape firms requesting bids for the construction of the landscape improvements around the parking lot at the Estudillo Mansion and Heritage Park. Twelve bids were received; one was rejected because that contractor did not attend the mandatory job walk on February 24 th . The top five bids are as follows, (a list of all bids received is attached as Exhibit A): EZ Sunnyday Landscape: Adame Landscape Inc.: Green Horizons Landscape: Gothic Landscape: Nature Tech Landscape, Inc.: $57,925.64 $60,759.50 $79,411.56 $82,710.16 $84,533.00 EZ Sunnyday Landscaping is the same contractor that constructed the Water Conservation Education Garden in 2007 and is familiar with the project site and the City's contracting requirements. Staff has checked the references of this contractor and found them to be acceptable. The construction schedule for this project has work scheduled to begin on or about April 17, 2009 with a 75 day contract duration and anticipates completion by June 30, 2009. This schedule allows the work to be completed in time to not interfere with the Fourth of July events held at the Mansion and Heritage Park. In addition to the cost of the construction, the project Landscape Architect, Richard Pope and Associates of San Bernardino, has prepared a Professional Services Contract to oversee the landscape work by providing up to 22 hours of field services including review of all plant submittals, plant placement, inspections and field reports and other services as needed for a not to exceed cost of $6,400, (Exhibit B). Funding for the parking lot and landscaping was provided through an Economic Development Initiative Grant from the U. S. Department of Housing and Urban Development in which the City received in 2007. The first phase of the project, (parking lot construction) cost $242,000 out of a total HUD grant of $297,000 leaving a balance of $55,000 for the landscaping phase. Because the landscaping is a part of the total HUD approved project, it needs to be completed before the City will receive any reimbursement of funds from HUD for either phase. The architect's estimate for the project exceeds the amount of HUD funds available, so it is anticipated that the additional funds necessary to complete this phase will be made available through the Redevelopment Agency's non-housing funds. The City Attorney's office has researched the use of redevelopment funds to provide for improvements to historical resources and park improvements and has determined that... "Redevelopment" as defined in the California Health and Safety Code section 33021...is defined as including the provision for open-space types of uses, including public recreation areas and other public grounds. Page 2 of 3 Non-housing funds may be used for public park improvements within, or of a benefit to a project area. Since the Estudillo Mansion and Heritage Park is located within the San Jacinto Redevelopment Project Area, redevelopment funds may be used for the public park improvements, provided that the City and Agency make the required Health and Safety Code section 33445 findings as set forth in the attached Resolution. Therefore, staff recommends that the Agency adopt the attached Resolution and allocate funds for landscape construction and for the services of the Landscape Architect to oversee the construction. ALTERNATIVES: 1) Staff recommends that the City Council adopt the attached Resolution to authorize the Agency to fund the costs of the landscape improvements, and approve an amendment to the RDA Budget to allocate funds in the amount of $15,840.00 to pay for these costs and expenses. 2) Continue this action and direct staff further; 3) Deny the request. FISCAL IMPACT: There are adequate funds remaining in the 2005 Bond Refinance (non-housing) Fund to allow for the allocation of $15,840.00 to cover the costs associated with the construction and Landscape Architectural Services including contingency, provided that an amendment to the RDA Budget is required to allocate this funding for the current year. ATTACHMENTS: • City Council Resolution 09- • Exhibit A; Contractor Bid List • Exhibit B; Richard Pope Professional Services Work Authorization Page 3 of 3 STATE OF CALIFORNIA) RESOLUTION NO. COUNTY OF RIVERSIDE)ss CITY OF SAN JACINTO ) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO APPROVING THE REDEVELOPMENT AGENCY OF THE CITY OF SAN JACINTO'S PAYMENT OF CERTAIN EXPENSES RELATED TO PUBLIC IMPROVEMENTS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33445 WHEREAS, the Redevelopment Agency of the City of San Jacinto ("Agency") is engaged in the activities necessary to execute and implement the redevelopment plan ("Redevelopment Plan") for the Agency's San Jacinto Redevelopment Project ("Project Area"); and WHEREAS, the Agency is undertaking certain activities necessary for redevelopment in the Project Area pursuant to the provisions of the California Community Redevelopment Law (Health & Safety Code §§ 33000 et seq.) ("CRL") and the Redevelopment Plan; and WHEREAS, pursuant to Section 33021 of the CRL, "redevelopment" includes the provision of public grounds and improvements of public or private recreation areas and other public grounds; and WHEREAS, the City of San Jacinto ("City") owns and operates the Estudillo Mansion and Heritage Park, which is located in the Project Area; and WHEREAS, the Agency wishes to fund the construction of landscape improvements at the Estudillo Mansion and Heritage Park within the area surrounding the parking lot and adjacent to the existing water conservation garden. The work will include site and soils preparation, installation of all plant materials and irrigation lines and corrections to the wheel chair ramps to ensure compliance with ADA requirements (the "Project"); and WHEREAS, following proper advertisement for bids on the Project, twelve bids were received and EZ Sunnyday Landscape of Rialto, CA was the lowest responsive, responsible bidder; and WHEREAS, the Project will beautify the Project Area and improve the physical condition of the Estudillo Mansion and Heritage Park, providing landscape improvements to the parking lot, and thus assisting in the elimination of blight, and the preservation of a historic resource within the City; and WHEREAS, the City has no other source of funding to cover the costs of the Project; and 1 of 4 ONTARIOWGORE\302497.2 WHEREAS, the Agency desires to pay for the costs of the Project, in the amount of $15,840.00, with bond proceeds or any other funds of the Agency legally available for such purpose; and WHEREAS, pursuant to CRL Section 33445, the Agency may, with the consent of the City Council, pay the costs of the Project if the City Council makes certain findings; and WHEREAS, the City Council has reviewed and considered the staff report accompanying this resolution ("Resolution") and the other written and oral testimony and evidence presented at or prior to the time of the City Council's consideration of this Resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAN JACINTO: Section 1. Findings. The City Council hereby consents to the Agency's financing of the Project, and finds the following: (a) In accordance with CRL Section 33445, the City Council finds and determines, based on the information contained in the staff report accompanying this Resolution, as well as the oral presentation of staff and other such written and oral evidence as presented to the City Council, the following: (i) The Agency's financing of the Project is necessary to effectuate the purposes of the Redevelopment Plan because such financing will assist in improving and rehabilitating the physical condition of the Estudillo Mansion and Heritage Park, and thus the Project Area. The Project will beautify the area and assist in the elimination of blight. The Project will: (a) improve the quality of life in the Project Area by improving the neighborhood; (b) contribute to the long-term success of the Project Area; (c) eliminate blighting conditions in the Project Area; (d) enhance recreational opportunities in the Project Area. (ii) The City has determined that there are no other reasonable means available of financing the Project. (iii) The Agency's financing of the Project will assist in the elimination of blighting conditions in the Project Area and is consistent with the Agency's Implementation Plan for the Project Area. 2 of4 ONTARIOTGORE\302497.2 Section 2. Further Acts. The City Manager is hereby authorized, with the concurrence of the City Attorney, to take such further actions and execute such other agreements as may be necessary or appropriate in administering the actions authorized by this Resolution. Section 3. CEQA Compliance. The City Council hereby finds and determines that it can be seen with certainty that there is no possibility that this Resolution may have a significant adverse effect on the environment. Thus, the adoption of this Resolution is exempt from the requirements of the California Environmental Quality Act (Public Resources Code §§ 21000 et seq.) ("CEQA") pursuant to Section 15061(b)(3) of the CEQA Guidelines. Section 4. Notice of Exemption. City staff is hereby directed to file a Notice of Exemption within five (5) days following the adoption of this Resolution. Section 5. Effective Date. This Resolution shall take effect upon its adoption. PASSED, APPROVED and ADOPTED, this 19th day of March, 2009, by the following vote: Ayes: Nays: Absent: Abstain: [signatures on the following page] 3 0f4 ONTARIOTGORE\302497.2 City of San Jacinto by Dale Stubblefield, Mayor ATTEST: APPROVED AS TO FORM: BEST BEST & KRIEGER UP Dorothy Chouinard, Agency Secretary Jeff Ballinger, Agency Counsel 4 0f4 ONTARIO\PGORE\302497.2 CERTIFICATION STATE OF CALIFORNIA COUNTY OF RIVERSIDE ) ss. CITY OF SAN JACINTO I, Dorothy Chouinard, Agency Secretary of the San Jacinto Redevelopment Agency do hereby certify that the foregoing Resolution No. was duly and regularly adopted by the Agency Board at a regular meeting thereof, held on the day of 2009, and that the foregoing is full, true and correct copy of said Resolution. By: Dorothy Chouinard, Agency Secretary ONTARIO\PGORE\302497.2 SAN JACINTO MUSEUM PARKING LOT LANDSCAPE - PROJECT 05-104; PHASE II MARCH 9, 2009, 2:00 P.M. Bidder Name Bid Amount Addendum-#1 Bond 6014ui Lconciscafte_ k?2, Ho. lb NotkiL y nlecia. Wati Ehi-orryls .e_s ' ig-iib i nS. k &Nati 14oi).2,61-Ls tii/ydscoupQ- ,.. -M t LI I). % it Y Dryih 6-manuvu.... efonfr -a..a-vvis-, 93 v4,50 k'k q A-6 ivroz-. 2 , 1.53 b 1 1 --t*cis k Brt .G4 thz--- 12.)1 44,0.3 Li / IW-11:4.2 Teal LamcisaLpi;Lci Znic-- 4 SLI (533ieD '' 7 0 4 3 -- LtvvIcis Co/1.6(e; ' 1e 3 L i eadvies 6 JDC74/-vc„ $ cib i Ski(Lio 1' `f El. Sumct /Awls 51-7-Jq25.0-1 4 %icaittg. -11.6‘F Lcondscur... ' qt-ft 1115.03 4 60 (den toUe5>f Y Page 1 of I ..a1D ASSOCIAL Landscape Architecture Urban Design On Planning WORK AUTHORIZATION - CLIENT: _CITY OF SAN JACINTO' CONTRACT DATE:1/29/09 - 248 EAST MAIN STREET SAN JACINTO, CA. 92583, PROJECT: - WATER CONSERVATION EDUCATION GARDEN-PARKING LOT FRANCISCO ESTUDILLO HERRITAGE PARK SAN JACIN TO, CA FIELD SERVICES SECTION A: Consultant agrees to perform the following Professional Services DESCRIPTION OF WORK: This letter confirms the conversation/agreement of 1/29/09 between Steve Pasarow and Richard Pope wherein the Landscape Architect was requested to provide the following proposal: PROVIDE TWENTY-TWO (22) HOURS OF FIELD SERVICES DURING CONSTRUCTION INCLUDING; REVIEW SUBMI I IALS, CLARIFICATIONS, COORDINATIONS, INSPECTIONS, AND FIELD REPORTS AS NEEDED. 2) REIMBURSABLES EXPENSES BUDGET.- $ 6000. $ 400. WORK NOT INCLUDED: REVISIONS TO LANDSCAPE PLANS DUE TO SITE PLAN REVISIONS, OR REVISIONS DUE TO CHANGES IN AGENCY STANDARDS WHILE WORK IS IN PROGRESS; SUBMITTAL AND/OR REVIEW FEES, OR ANYTHING NOT SPECIFICALLY STATED. 181 N. 'E' Street - San Bernardino, Ca 92401 -(909) 888-5508 - Ca Lia #2664 - Fax (909) 384-9854 - E-mail: roada@verizon,net • CLIENT: CITY OF SAN JACINTO BY: DATE: RICHARD POPE AND AS SOCIATES Landscape Architecture/Urban Design and Planning (909) 888-5568 fax: (909) 384-9854 SECTION B: COMPENSATION WILL BE: - Time Fee (Hourly) Not-to-Exceed: $ Plus Reimbursables Per Prevailing Rate Schedule Attached. Time (Hourly) & Material § Not-to-Exceed: $ 6400. Field Services Not Included but available at Prevailing Rate Schedule: Please note fees are itemized for client's clarification only and cannot be , broken out or separated from fee total. _ PAYMENT WILL BE: Progressively as work is performed. To be billed monthly. _ Balance is always due immediately/30 days is only marginally acceptable. All prices are based on project completion date to be within 3 months of the original contract date., , Fees are valid for three (3) months from contract date. A late payment FINANCE CHARGE will be computed at the highest rate the la W allows, and will be applied to any unpaid balance commencing 30 days after the date of the original invoice. Any balance left unpaid after 30 days will be subject to any legal means necessary to collect the debt. The standard provisions set forth on the attached page are incorporated herein and made a part of this agreement. The parties hereto have accepted, made and executed this Agreement upon the terms, conditions and provisions stated above which are incorporated hereinto and made a part of this Agreement. Please return one signed copy of this agreement to me. The other copy is for your files. Thank you very much. _ RICHARD POPE AND ASSOCIATES - Landscape Architecture/Lk-bap Design and Planning (909) 888-5568 fax:' (909) 384-9854 --- STANDARD PROVISIONS OF AGREEMENT Client and consultant agree that the following provisions shall be part of their agreement. Client and consultant agree to cooperate with each other in every way on project. All original papers, documents; drawings and other work product of consultant and copies thereof, produced by consultant pursuant to this agreement, except docUments_v nihich are required to be filed with public agencies, shall remain the property Of consultant and May be used without the consent of - In the event all of any portion of the work prepared or partially prepared by consultant be suspended, abandoned, or terminated, client shall pay consultant full fee. If any action at law or equity, including an action for declaratory relief, is brought to enforce or interpret the provisions of this agreement including an action for professional or other negligence, or breach of contract, the prevailing parry shall be entitled to reasonable attorney's fees which fees may be set by the court in the same action or in a separate action brought for that purpose, in addition to any other relief to which he may be entitled. RICHARD PC)(:)E' AND ASSOCIATES . Landscape Architecture/Urban Design and Planning (909) 888-5568 fax: (909) 384-9854 PREVAILING RATE SCHEDULE - Through July 31, 2009 OFFICE PERSONNEL $135/Hour $115/Hour $95/Hour $85/Hour $85/Hour Landscape Architect (Registered) ' Designer/Draftsperson Draftsperson Administrative Assistant ,Clerical MISCELLANEOUS REIMBURSABLE EXPENSES Mileage $1.00/Mile Outside printing, reproduction, photography, long-distance telephone, and shipping costs will be billed at our direct cost plus 35%; AGENDA ITEM 6.1 March 19, 2009 TO: The Honorable Mayor and Members of the City Council FROM: Dorothy L. Chouinard, City ClerkVI'" SUBJECT: Committee and/or Agency Agendas RECOMMENDATION: Receive and file. BACKGROUND: Agency and/ or subcommittee agendas are provided at the 2 nd meeting of every month. DISCUSSION: Information per Council's request. BUDGETARY IMPACT: None ATTACHMENTS: Agendas available from the agencies and/or businesses prior to the city council's second meeting agenda packet deadline: RCTC (Riverside County Transportation Commission) RTA (Riverside Transit Agency) WRC — RCA (Western Riverside County Regional Conservation Authority) WRCOG — Executive Committee (Western Riverside Council of Governments Hemet San Jacinto Economic Development Corporation Library Page 1 of 1 RIVERSIDE COUNTY TRANSPORTATION COMMISSION www.rctc.org AGENDA* *Actions may be taken on any item listed on the agenda 9:30 a.m. Wednesday, March 11, 2009 BOARD ROOM County of Riverside Administrative Center 4080 Lemon Street, First Floor, Riverside, CA In compliance with the Brown Act and Government Code Section 54957.5, agenda materials distributed 72 hours prior to the meeting, which are public records relating to open session agenda items, will be available for inspection by members of the public prior to the meeting at the Commission office, 4080 Lemon Street, Third Floor, Riverside, CA, and on the Commission's website, www.rctc.org . In compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if special assistance is needed to participate in a Commission meeting, please contact the Clerk of the Board at (951) 787-7141. Notification of at least 48 hours prior to meeting time will assist staff in assuring that reasonable arrangements can be made to provide accessibility at the meeting. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. PUBLIC COMMENTS — Each individual speaker is limited to speak three (3) continuous minutes or less. The Commission may, either at the direction of the Chair or by majority vote of the Commission, waive this three minute time limitation. Depending on the number of items on the Agenda and the number of speakers, the Chair may, at his/her discretion, reduce the time of each speaker to two (2) continuous minutes. In addition, the maximum time for public comment for any individual item or topic is thirty (30) minutes. Also, the Commission may terminate public comments if such comments become repetitious. Speakers may not yield their time to others without the consent of the Chair. Any written documents to be distributed or presented to the Commission shall be submitted to the Clerk of the Board. This policy applies to Public Comments and comments on Agenda Items. Under the Brown Act, the Board should not take action on or discuss matters raised during public comment portion of the agenda which are not listed on the agenda. Board members may refer such matters to staff for factual information or to be placed on the subsequent agenda for consideration. Riverside County Transportation Commission Agenda March 11, 2009 Page 2 5. APPROVAL OF MINUTES - JANUARY 14 AND FEBRUARY 11, 2009 6. PUBLIC HEARING - RESOLUTION OF NECESSITY FOR THE ACQUISITION OF FEE AND TEMPORARY CONSTRUCTION EASEMENT INTERESTS IN CERTAIN REAL PROPERTY, LOCATED IN RIVERSIDE COUNTY, CALIFORNIA, BY EMINENT DOMAIN, MORE PARTICULARLY DESCRIBED AS ASSESSOR PARCEL NUMBERS 256-140-006 AND 291-020-019 (CALTRANS PARCEL NUMBERS 21016-1, 21016-2 AND 21019), FOR THE CONSTRUCTION AND MAINTENANCE OF IMPROVEMENTS FROM THE STATE ROUTE 60 EAST JUNCTION TO THE INTERSTATE 215 HIGH OCCUPANCY VEHICLE LANES CONNECTOR, IN RIVERSIDE COUNTY, CALIFORNIA Overview This item is for the Commission to: 1) Conduct a hearing to consider the adoption of Resolution No. 09-004, "Resolution of Necessity for the Acquisition of Fee and Temporary Construction Easement Interests in Certain Real Property, Located in Riverside County, California, by Eminent Domain, More Particularly Described as Assessor Parcel Numbers 256-140-006 and 291-020-019 (Caltrans Parcel Numbers 21016-1, 21016-2 and 21019), for the Construction and Maintenance of Improvements from the State Route 60 East Junction to the Interstate 215 High Occupancy Vehicle (HOV) Lanes Connector, in Riverside County, California", including providing all parties interested in the affected property and their attorneys, or representatives, an opportunity to be heard on the issues relevant to the Resolution of Necessity; 2) Make the following findings as hereinafter described in this report: a) The public interest and necessity require the proposed project; b) The project is planned or located in a manner that will be most compatible with the greatest public good and the least private injury; c) The real property to be acquired is necessary for the project; d) The offers of just compensation have been made to the property owners; and 3) Adopt Resolution No. 09-004, "Resolution of Necessity for the Acquisition of Fee and Temporary Construction Easement Interests in Certain Real Property, Located in Riverside County, California, by Eminent Domain, More Particularly Described as Assessor Parcel Numbers 256-140-006 and 291-020-019 (Caltrans Parcel Numbers 21016-1, 21016-2 and 21019), is Necessary for the Construction and Maintenance of Improvements from the State Route 60 East Junction to the Interstate 215 HOV Lanes Connector, in Riverside County, California". Riverside County Transportation Commission Agenda March 11, 2009 Page 3 7 ADDITIONS/REVISIONS - The Commission may add an item to the Agenda after making a finding that there is a need to take immediate action on the item and that the item came to the attention of the Commission subsequent to the posting of the agenda. An action adding an item to the agenda requires 2/3 vote of the Commission. If there are less than 2/3 of the Commission members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of the agenda. 8. CONSENT CALENDAR - All matters on the Consent Calendar will be approved in a single motion unless a Commissioner(s) requests separate action on specific item(s). Items pulled from the Consent Calendar will be placed for discussion at the end of the agenda. 8A. QUARTERLY INVESTMENT REPORT Overview This item is for the Commission to receive and file the Quarterly Investment Report for the quarter ended December 31, 2008. 8B. REVISIONS TO THE DEBT MANAGEMENT POLICY Overview This item is for the Commission to: 1) Approve the revisions to the Debt Management Policy; and 2) Adopt Resolution No. 09-003, "A Resolution of the Riverside County Transportation Commission Regarding the Revised Debt Management Policy." 8C. TRANSPORTATION ENHANCEMENT APPLICATION REVISION FOR THE STATE STREET MULTI-USE BICYCLE AND PEDESTRIAN PATH PROJECT FOR THE CITY OF HEMET Overview This item is for the Commission to approve the Transportation Enhancement (TE) application revision for the State Street multi-use bicycle and pedestrian path project. Riverside County Transportation Commission Agenda March 11, 2009 Page 4 8D. OPERATIONAL IMPROVEMENT STUDY FOR THE ORTEGA HIGHWAY / STATE ROUTE 74 Overview This item is for the Commission to receive and file the Operational Improvement Study for the Ortega Highway / State Route 74. 8E. AGREEMENT WITH KLEINFELDER WEST, INC. TO PROVIDE SUPPLEMENTAL TECHNICAL EVALUATIONS FOR THE PROPOSED IRVINE TO CORONA EXPRESSWAY PROJECT Overview This item is for the Commission to: 1) Approve Agreement No. 07-65-105-05, Amendment No. 5 to Agreement No. 07-65-105-00, with Kleinfelder West, Inc. based on the negotiated project scope, schedule, and cost to provide additional technical studies to more thoroughly evaluate the feasibility of the proposed Irvine to Corona Expressway project for a not to exceed amount of $451,227; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; 3) Authorize the Executive Director or designee to approve contingency work of optional tasks as may be required for the project; and 4) Approve a budget adjustment to increase revenues and expenditures of $451,200 for FY 2008/09. 8F. STATE ROUTE 60 EAST JUNCTION TO INTERSTATE 215 HIGH OCCUPANCY VEHICLE LANES CONNECTOR PROJECT RELOCATION PLAN Overview This item is for the Commission to adopt the State Route 60 East Junction to Interstate 215 High Occupancy Vehicle (HOV) Lanes Connector Project Relocation Plan (Relocation Plan). 8G. COMMUTER RAIL PROGRAM UPDATE Overview This item is for the Commission to receive and file an update on the Commuter Rail Program. Riverside County Transportation Commission Agenda March 11, 2009 Page 5 8H. SHORT RANGE TRANSIT PLAN BUDGET AND REVENUE ESTIMATE Overview This item is for the Commission to receive and file the preliminary revenue estimate for the Short Range Transit Plan (SRTP) budget process. 81. LOCAL MATCH CONTRIBUTION FOR SIGNAL SYNCHRONIZATION PROJECT APPLICATIONS TO THE MOBILE SOURCE REDUCTION REVIEW COMMITTEE CALL FOR PROJECTS Overview This item is for the Commission to approve a contribution in the amount of $50,000 of 1989 Measure A Commuter Assistance reserves for a joint project application by the cities of Corona, Moreno Valley, and Riverside for signal synchronization. 9. PROPOSED POLICY GOALS AND OBJECTIVES FOR FISCAL YEAR 2009/10 BUDGET Overview This item is for the Commission to approve the proposed Commission Policy Goals and Objectives for the FY 2009/10 Budget. 10. FEDERAL ECONOMIC RECOVERY BILL Overview This item is for the Commission to review and discuss Federal Economic Recovery proposals for Riverside County. 11. ITEM(S) PULLED FROM CONSENT CALENDAR AGENDA 12. COMMISSIONERS / EXECUTIVE DIRECTOR REPORT Overview This item provides the opportunity for the Commissioners and the Executive Director to report on attended meetings/conferences and any other items related to Commission activities. Riverside County Transportation Commission Agenda March 11, 2009 Page 6 13. CLOSED SESSION 13A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 Negotiating Parties: RCTC — Executive Director or Designee City of Riverside Negotiator — City Manager or Designee Under Negotiations — Price and Terms of Payment Item APN Property Owner(s) 1 234-250-009 234-250-010 234-250-012 234-250-026 City of Riverside Agency Negotiator: RCTC — Executive Director or Designee Property Owner Negotiator: See List of Property Owners Under Negotiations — Price and Terms of Payment Item APN Property Owner(s) 2 291-020-019 Robert M. King and M. Christine King, Trustees of the Robert M. King and M. Christine King Revocable Trust of 1990 3 256-140-006 Patrick Hennessey for Soleiman Parviz and Goli Attaii, Trustees of the 2003 Family Trust 14. ADJOURNMENT The next Commission meeting is scheduled to be held at 9:30 a.m., Wednesday, April 8, 2009, Board Room, County of Riverside Administrative Center, 4080 Lemon Street, First Floor, Riverside. Riverside Transit Agency A#Riverside Transit Agency r Board of Di rectors Meeting Regular Meeting No. 2009-2A February 26, 2009 2:00 p.m. County of Riverside Administrative Building Board of Supervisors Board Room 4080 Lemon Street, First Floor Riverside, CA 92501 PLEASE NOTE: The Chairman of the Board kindly requests that cell phones be turned off during the meeting ITEM 1. CALL TO ORDER 2. SELF-INTRODUCTIONS 3. FLAG SALUTE 4. PUBLIC COMMENTS — NON-AGENDA ITEMS Members of the public may address the Board regarding any item within the subject matter jurisdiction of the Board; however, no action may be taken on off-agenda items unless authorized by law. Comments shall be limited to matters not listed on the agenda. Members of the public may comment on any matter listed on the agenda at the time that the Board considers that matter. Each person's presentation is limited to a maximum of three (3) minutes 5. APPROVAL OF MINUTES — JANUARY 29, 2009, BOARD MEETING (P. 4) RECOMMENDATION RECEIVE COMMENTS APPROVE Any Person with a disability who requires a modification or accommodation in order to participate in this meeting should contact the RTA Clerk of the Board, telephone number (951) 565-5044, no less than two business days prior to this meeting to enable RTA to make reasonable arrangements to assure accessibility to this meeting. Agenda related writings or documents provided to the Board of Directors are available for public inspection in the office of the Clerk of the Board, at wwvv.riversidetransitcom, and at the reception's desk while the meeting is in session. RTA BOARD OF DIRECTORS MEETING FEBRUARY 26, 2009 ITEM 6. CONSENT CALENDAR All items on the Consent Calendar will be approved by one motion and there will be no discussion on individual items unless a Board member or member of the public requests a specific item be pulled from the calendar for separate discussion A. Financial Profile — January 2009 (P. 10) B. Ridership Report — January 2009 (P. 23) C. On-Time Performance Report — January 2009 (P. 29) D. Personnel Report — December 2008 (P. 31) E. Transportation Center Report — December 2008 (P. 37) F. Board Budget and Finance Committee Meeting — 2/4/09 Draft Minutes (P. 41) G. Agency Credit Card Statement — January 2009 (P. 43) H. Fiscal Year 2009 Preliminary Farebox Recovery Ratio (P. 44) 7. JANUARY 2009 PRODUCTIVITY IMPROVEMENT PROGRAM (PIP) RESULTS (P. 46) 8. AUTHORIZE STAFF TO EXECUTE QUITCLAIM DEEDS TO ELIMINATE THE 'RECIPROCAL EASEMENTS AGREEMENT' ENCUMBERING THE AGENCY'S PROPERTY LINE IN RIVERSIDE (P. 53) (Board Budget and Finance Committee Reviewed and Recommended — 2/4/09 Meeting) 9. AUTHORIZATION TO CLOSE PUBLIC HEARINGS FOR SERVICE REDUCTIONS AND MODIFICATIONS PROPOSED FOR JUNE 28, 2009 PAGE 2 RECOMMENDATION RECEIVE AND FILE RECEIVE AND FILE RECEIVE AND FILE RECEIVE AND FILE RECEIVE AND FILE RECEIVE AND FILE RECEIVE AND FILE RECEIVE AND FILE RECEIVE AND FILE APPROVE CLOSE PUBLIC HEARING 10. BOARD MEMBER COMMENTS AND REMARKS RTA BOARD OF DIRECTORS MEETING PAGE 3 FEBRUARY 26, 2009 11. ANNOUNCEMENTS 12. NEXT MEETING Regular Meeting of the RTA Board of Directors Thursday, March 26, 2009 2:00 p.m. Board of Supervisors Board Room County Administrative Center 4080 Lemon Street, First Floor Riverside, CA 92501 13. CLOSED SESSION: PURSUANT TO GOVERNMENT CODE SECTION 54957.6 TO MEET WITH RIVERSIDE TRANSIT AGENCY DESIGNATED REPRESENTATIVE LARRY RUBIO REGARDING NEGOTIATIONS WITH THE AMALGAMATED TRANSIT UNION, LOCAL 1277, REPRESENTING THE COACH OPERATORS AND MECHANICS 14. ADJOURNMENT egiong onserv non uthc Western Riverside County Regional Conservation Authority - Board of Directors Agenda - March 2, 2009 Page 1 of 4 WESTERN RIVERSIDE COUNTY REGIONAL CONSERVATION AUTHORITY vw.wrc-rea.org AGENDA* * Actions may be taken on any item listed on the agenda. Non-exempt materials related to an item on this agenda submitted to the RCA Board after distribution of the agenda packet are available for public inspection at the RCA Offices, 3403 Tenth Street, Suite 320, Riverside, California, during normal business hours. Such documents are also available on the Western Riverside County Regional Conservation Authority website at WW,Av.vvrc-rca.oru subject to staffs ability to post the documents before the meeting. Monday, March 2, 2009 1:00 p.m. Riverside County Administrative Center First Floor Annex - Board Hearing Room 4080 Lemon Street Riverside, CA 92501 In compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if special assistance is needed to participate in a Board meeting, please contact the Clerk of the Board at (951) 955-9700. Notification of at least 48 hours prior to meeting time will assist staff in assuring that reasonable arrangements can be made to provide accessibility at the meeting. 1. CALL TO ORDER 2. ROLL CALL 3. PUBLIC COMMENTS l At this time members of the public can address the RCA Board of Directors regarding I http://www.wrc-rca.org/2009 BD/090302/090302 Agenda.html 3/6/2009 Regional Conservation Authority - Board of Directors Agenda - March 2, 2009 Page 2 of 4 any items within the subject matter jurisdiction of the Board that are not separately listed on this agenda. Members of the public will have an opportunity to speak on agendized items at the time the item is called for discussion. No action may be taken on items not listed on the agenda unless authorized by law. Each individual speaker is limited to speak three (3) continuous minutes or less. Any person wishing to address the Board on any matter, whether or not it appears on this agenda, is requested to complete a Request to Speak form from the Clerk of the Board. The completed Run is to be submitted to the Clerk of the Board prior to an individual being heard. Whenever possible, lengthy testimony should be presented to the Board in writing and only pertinent points presented orally. Any written documents to be distributed or presented to the RCA Board of Directors shall be submitted to the Clerk of the Board. 4. BOARD MEMBER ANNOUNCEMENTS (This item provides the opportunity for the Board Members to report on attended meetings/conferences and any other items related to RCA activities.) 5. ADDITIONS/REVISIONS (The Board may add an item to the Agenda after making a finding that there is a need to take immediate action on the item and that the item came to the attention of the Board subsequent to the posting of the agenda. An action adding an item to the agenda requires 2/3 vote of the Board. If there are less than 2/3 of the Board Members present, adding an item requires a unanimous vote. Added items will be placed for discussion at the end of the agenda.) 6. APPROVAL OF MINUTES RCA Board Meeting - February 2, 2009 7. CONSENT CALENDAR (All matters listed under the Consent Calendar will be approved in a single motion unless a Board member requests separate action on specific Consent Calendar item. The item will be pulled from the Consent Calendar and placed for discussion.) MSHCP LOCAL DEVELOPMENT MITIGATION FEE ANNUAL CPI 7.1 ADJUSTMENT FOR FISCAL YEAR 2009-10 Overview - Staff Report This item is for the RCA Board of Directors to: 1) Approve not implementing the CPI adjustment for Fiscal Year 2009-10; and 2) Direct staff to inform the County and Cities of this action. 8. DISCUSSION ITEMS ADOPTION OF RESOLUTION NO. 09-001, RESOLUTION OF THE BOARD OF DIRECTORS OF THE WESTERN RIVERSIDE COUNTY http://www.wrc-rca.org/2009 BD/090302/090302 Agenda.html 3/6/2009 Regional Conservation Authority - Board of Directors Agenda - March 2, 2009 Page 3 of 4 REGIONAL CONSERVATION AUTHORITY AMENDING THE 8.1 WEIGHTED VOTING SECTION OF ITS BYLAWS TO ADD THE CITIES OF MENIFEE AND WILDOMAR Overview - Staff Report This item is for the RCA Board of Directors to adopt Resolution No. 09-001, Resolution of the Board of Directors of the Western Riverside County Regional Conservation Authority Amending the Weighted Voting Section of Its Bylaws to Add the Cities of Menifee and Wildomar. 9. EXECUTIVE DIRECTOR'S REPORT 9.1 Permittee Training Scheduled for March 25, 2009, from 1:00 to 5:00 p.m. 9.2 Update Regarding Participating Special Entities 10. LAND ACQUISITION UPDATE 11. ITEMS FOR NEXT MEETING Board members are invited to suggest additional items to be brought forward for discussion. 12. CLOSED SESSION: 12A. CONFERENCE WITH REAL PROPERTY NEGOTIATOR Pursuant to Government Code Section 54956.8 Negotiating Parties: RCA Director of Land Acquisition and Property Management or Designee Under Negotiation: Price/Terms Item Assessor Parcel Nos. Property Owners 365-270-092 Timothy W. Archer, Marlene E. Archer 12B CONFERENCE WITH LEGAL COUNSEL: ANTICIPATED . LITIGATION Pursuant to Subdivision (b) of Government Code Section 54956.9 Exposure to Litigation Number of Potential Cases: One (1) 13. ADJOURNMENT The next meeting of the Western Riverside County Regional Conservation Authority Board of Directors is scheduled for Monday, April 6, 2009 at 1:00 p.m. at the County http://www.wrc-rca.org/2009 BD/090302/090302 Agenda.html 3/6/2009 Regional Conservation Authority - Board of Directors Agenda - March 2, 2009 Page 4 of 4 Administrative Center, Board Room, 4080 Lemon Street, Riverside, California. http://www.wrc-rca.org/2009 BD/090302/090302 Agenda.html 3/6/2009 Western Riverside Council of Governments Executive Committee AGENDA Monday, March 2, 2009 2:00 p.m. County of Riverside Administration Center 1 st Floor Board Chambers In compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if special assistance is needed to participate in the Executive Committee meeting, please contact WRCOG at (951) 955-8320. Notification of at least 48 hours prior to meeting time will assist staff in assuring that reasonable arrangements can be made to provide accessibility at the meeting. In compliance with Government Code Section 54957.5, agenda materials distributed within 72 hours prior to the meeting which are public records relating to an open session agenda item will be available for inspection by members of the public prior to the meeting at 4080 Lemon Street, 3'd Floor, Riverside, CA, 92501. 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS At this time members of the public can address the Executive Committee regarding any items with the subject matter jurisdiction of the Committee that are not separately listed on this agenda. Members of the public will have an opportunity to speak on agendized items at the time the item is called for discussion. No action may be taken on items not listed on the agenda unless authorized by law. Whenever possible, lengthy testimony should be presented to the Committee in writing and only pertinent points presented orally. 5. CONSENT CALENDAR All items listed under the Consent Calendar are considered to be routine and may be enacted by one motion. Prior to the motion to consider any action by the Agency, any public comments on any of the Consent Items will be heard. There will be no separate action unless members of the Agency request specific items be removed from the Consent Calendar. A. Minutes from February 2, 2009, Executive Committee meeting are P. 1 available for consideration. Requested Action: 1. Approve minutes from the February 2, 2009, Executive Committee meeting. B. Financial Report Summary for January 2009 Scott Higginbotham P. 7 Requested Action: 1. Receive and file. C. Legislative Review Danielle Coats P.11 Requested Actions: 1. Watch ACA 8 (Jeffries). 2. Oppose SB 25 (Padilla). 3. Watch SB 44 (Denham). D. Southern California Association of Kevin Viera P.43 Governments (SCAG) Activities Update Requested Action: 1. Receive and file. E. WRCG Agency Audit for FY 200712008 Ruthanne Taylor Berger P. 57 Requested Action: 1. Receive and file. F. Clean Cities Coalition and Air Quality Activities Barbara Spoonhour P.93 Update Requested Action: 1. Receive and file. G. Solid Waste Outreach Program Activities Update Barbara Spoonhour P. 111 Requested Action: 1. Receive and file. H. AB 32 Activities Update: Implementation Workshop Barbara Spoonhour P. 113 Requested Action: 1. Receive and file. I. Rescheduling of May 4, 2009, Executive Committee Rick Bishop P. 119 Meeting Requested Action: 1. Reschedule May 4, 2009, WRCOG Executive Committee meeting to May 11, 2009. J. Destruction of Agency Records Scott Higginbotham P. 121 Requested Action: 1. Approve destruction of Agency Records. K. Resolution Supporting the Reauthorization of Rick Bishop P. 129 SAFETEA-LU and Safe Routes to School Legislation Requested Action: 1. Adopt Resolution Number 06-09: A Resolution of the Western Riverside Council of Governments Supporting the Reauthorization of the Federal Safe Routes to School (SRTS) Legislation. 6. REPORTS/DISCUSSION A. Report from League of California Cities Dave Willmon, League P. 133 Regional Representative of California Cities Requested Action: 1. Receive and file. B. TUMF Program Activities Update Ruthanne Taylor Berger P. 135 Requested Actions: 1. Authorize the Executive Director to execute an agreement with the City ofCalimesa for the Desert Lawn Drive realignment to Cherry Valley Boulevard (Roberts Road to Palmer) widening project. 2. Authorize the Executive Director to execute an agreement with the City of Perris for the Ramona Expressway (1-215 to Evans Road) Interchange improvements project. 3. Place the City of Menifee into the Central Zone for purposes of future TUMF fund allocation and project prioritization. C. AB 811 Implementation Assistance: Proposed Danielle Coats P.177 Regional Approach Requested Action: 1. Direct WRCOG staff to research AB 811 implementation from a regional approach and report back with options for consideration. D. Red Team Activities Update Rick Bishop P. 183 Requested Action: 1. Receive and file. 7. REPORT FROM THE WRCOG TECHNICAL ADVISORY COMMITTEE CHAIR 8. REPORT FROM THE EXECUTIVE DIRECTOR Rick Bishop 9. ITEMS FOR FUTURE AGENDAS Members Members are invited to suggest additional items to be brought forward for discussion at future Executive Committee meetings. 10. GENERAL ANNOUNCEMENTS Members Members are invited to announce items/activities which may be of general interest to the Executive Committee. 11. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Initiation of litigation pursuant to Section 54956.9(c): One Case. 12. NEXT MEETING: The next Executive Committee meeting is scheduled for April 6, 2009, at 2:00 p.m., in the Riverside County Administration Center, 1 st Floor Board Chambers. 13. ADJOURNMENT Hemet — San Jacinto EDC Open Board Meeting Wednesday March 4, 2009 8:00 am. Location: Hemet Public Library 300 E. Latham Ave Hemet, CA 92543 Open Board Meeting Agenda CALL TO ORDER: WELCOME: Self-introductions of Board and Members: 2-Minutes Agency Presentations: 1. Hemet San Jacinto EDC 2008 Review: 5-10 Minutes 2. Hemet San Jacinto EDC 2009 Plans, Recent Activities: 5-10 Minutes 3. City of San Jacinto Update: 5-10 Minutes 4. Riverside County EDA Update: 5-10 Minutes 5. City of Hemet Update: 5-10 Minutes Open for questions/comments from the public: 5-10 Minutes ADJOURNMENT: B. Christie B. Christie C. Anzaldi C. Anzaldi S. Merritt R. Dozier S. Harding AGENDA REGULAR MEETING of the SAN JACINTO REDEVELOPMENT AGENCY of the CITY OF SAN JACINTO MARCH 19, 2009, 7:00 p.m. or shortly thereafter 2045 South San Jacinto Avenue, San Jacinto School District Board Room, San Jacinto, California, 92583 1. ORGANIZATION 1.1 Call to Order 1.2 Roll Call 2. PUBLIC COMMENTS 3. CONSENT CALENDAR The matters listed under Consent Calendar are considered routine and will be enacted by one motion by Agency Members in the form listed. There will be no separate discussion on these items prior to the motion unless members of the Redevelopment Agency, staff or the public requests a specified item be removed and/or discussed. If an item is pulled, it will be heard at the end of number '5. Staff Reports.' 3.1 March 5, 2009 RDA Minutes Regular Meeting / Approve / Agency Secretary 4. PUBLIC HEARING 5. STAFF REPORTS At the end of the scheduled City Department items, anyone wishing to discuss a consent calendar item should come forward upon invitation of the Chairman; state their name, address, and the consent calendar item number pulled. Speakers should limit comments to three (3) minutes. 5.1 Resolution No. / Professional Services Agreement (PSA)— Keeton Kreitzer Consulting / Redevelopment Operations Manager a) Adopt Resolution No. , approving the PSA with Keeton Kreitzer Consulting for preparation of an Environmental Impact Report (EIR) for the Amendment to the San Jacinto Redevelopment Plan in the amount of $64,450.00 plus a 10% contingency of $6,445 from the 2005 Bond Refinance Proceeds (non-housing); and authorizing the executive director execute the agreement as further set forth in the agreement; and Redevelopment Agency Agenda March 19, 2009 Page 2 of 2 c) Amend the RDA Budget in the amount of $70,895.00 for the preparation of an EIR for the Amendment to the San Jacinto Redevelopment Plan 5.2 Resolution No. / A resolution setting forth the required Health and Safety Code section 33445 findings / Redevelopment Operations Manager a) Approve and Adopt said resolution; and b) Authorize the executive director to execute all contract documents necessary for the construction of the landscaping improvements around the Estudillo Mansion and Heritage Park parking lot; and c) Allocate $15,840.00 from the 2005 Redevelopment Bond Refinance Proceeds (non-housing fund) to cover the costs of the landscape construction, landscape architectural services, and contingency costs. 6. CHAIRPERSON / MEMBER REPORTS / DISCUSSIONS 7. CLOSED SESSION 8. ADJOURNMENT It is the intention of the City of San Jacinto to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact City Hall at (951) 537-6358, at least 48-hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. If you challenge any action of the Redevelopment Agency Board in court, you may be limited to raising only those issues you or someone raised at the public hearing described in this notice, or in written correspondence delivered to the Redevelopment Agency (c/o Redevelopment Secretary) at, or prior to, the public hearing. DOCUMENTS RELATED TO OPEN SESSION AGENDAS (SB 343) -- Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the public counter located in the Administration Building of City Hall, 595 S San Jacinto Avenue, San Jacinto, California, 92583. I, Dorothy L. Chouinard, Secretag of the San Jacinto RedeveCopment Agency, do here6y certib that I caused to 6e posted the foregoing agenda the 13th day of Yarch, 2009, as required by ram Dorothy L. Chouinard, Agency Secretoy MINUTES REGULAR MEETING of the SAN JACINTO REDEVELOPMENT AGENCY of the CITY OF SAN JACINTO MARCH 5, 2009, 9:05 p.m. 2045 South San Jacinto Avenue, San Jacinto School District Board Room, San Jacinto, California, 92583 1. ORGANIZATION 1.1 Call to Order 1.2 Vice Chairman John Mansperger called the regular meeting of the City of San Jacinto to order at 9:05 p.m. Present: Jim Ayres, Steve Di Memmo, John Mansperger, Jim Potts Absent: Dale Stubblefield 2. PUBLIC COMMENTS None 3. CONSENT CALENDAR 3.1 February 19, 2009 RDA Minutes Regular Meeting / Approve / Agency Secretary M/S/C (Ayres / Di Memmo) moved to approve the Consent Calendar as presented. Motion carried 4/0. Ayes: Ayres, Di Memmo, Potts, Mansperger Nays: None Absent: Stubblefield Abstain: None 4. PUBLIC HEARING None 5. STAFF REPORTS 5.1 Professional Services Agreement — Buxton Company / Economic Development Manager Redevelopment Agency Minutes March 5, 2009 Page 2 of 6 a) Provide concurrence with the executive director's determination to dispense with public bidding for the project b) Approve the agreement in which Buxton Company will provide professional consulting services to prepare a retail economic development strategy and to provide retail recruitment services for properties located within the San Jacinto Redevelopment Plan Area ("The Project") c) Authorize the executive director to execute said agreement subject to any minor, non-monetary changes approved by the executive director and city attorney d) Authorize the finance director to allocate $72,000 from the Redevelopment Agency 80% fund to pay associated costs, fees and expenses of the consultant Economic Development Manager Sharon Merritt explained and reviewed the staff report, including the necessity of the retail recruitment via the International Council of Shopping Centers (ICSC): In order to keep San Jacinto's residents from spending their discretionary income at restaurants and stores outside the City limits, it is necessary to provide a wider variety of dining and shopping opportunities. Moreover, Buxton Company's extensive retail recruitment experience, coupled with their customer profiles of more than 5,000 restaurants and retailers, will greatly improve the City's commercial development attraction efforts. Finally, approval of the Agreement will allow Buxton Company to initiate research, prepare marketing material and align retailers and restaurants in time for meetings with Council members and staff at the May 2009 ICSC Convention in Las Vegas. Mary Lou Jacobs with Buxton Company made the presentation on why their solution works: Buxton Company employees work with retail vendors' decision makers, which produces a results oriented marketing strategy that is successful in the long term. There are four key steps: 1) Identify and define your trade area by understanding where your consumers are and where they are coming from. 2) Identify and profile customers - Customers are identified through their past purchasing behaviors, lifestyles, and media habits. Everything people do as consumers, knowingly or not, leaves behind a data trail of which the information is for sale. Buxton is the largest purchaser of this information. Ms Jacobs reviewed demographic information versus psychographic information and how it becomes powerful information to the retailer. There are more than 4,500 identifiable traits in 66 psychographic segments. 3) Match the customer to the retailer - The importance is to know where the matches are and where they are successful. She further explained Redevelopment Agency Minutes March 5, 2009 Page 3 of 6 with a specific example. 4) Tools to execute your strategy — With Buxton they can assist in leveraging political boundaries and make initial contact with the decision maker with that retailer to let them know that San Jacinto has partnered with Buxton. Buxton provides the city the venues to market the community, both online and at ICSC. The customized marketing packets represent everything a retailer is looking for; traffic counts, available square footage and a conceptual match with the consumer base in San Jacinto. This gives staff the ability to speak the retailer's language as staff has essentially done their leg work for them. All of this information is delivered through SCOUT, Buxton's online deliverable tool which is password protected. This allows staff to go in with the retailer or developer and view the site, the trade area and core consumer segments for that specific retailer that are present in and around the area. It becomes a one stop retail toolbox and allows the city to be mobile with the retail recruitment efforts. This website allows the city to elevate the conversation with retailers rather quickly. ICSC is the largest retail show in Las Vegas in May every year and Buxton is one of the largest exhibitors at this show on the retail sector side. Buxton's booth at ICSC is one of the largest at the show and allows the city to utilize the booth space with their ten conference rooms and tables set up at each end of the booth. This allows the city to be very focused and mobile in the city's efforts at ICSC. In about 60 days the city can begin to aggressively market San Jacinto to the retailers that match the consumer base in San Jacinto. This is the next step forward for San Jacinto's retail development strategy. Vice Mayor Mansperger commented that he has seen the presentation given by Buxton and has also been to ICSC. In the past when retailers looked at the numbers provided by city representatives, they questioned the numbers. In partnering with Buxton, this will give the city's numbers credibility. He also noted that this is not the next step; rather this is the next ten steps for the City of San Jacinto. Councilmember Potts referred to the use of "continuing" and "ongoing" in terms of the relationship between Buxton and the City of San Jacinto, as this is just the beginning. Are there fees that the city will be paying over a period of time? Ms Jacobs responded that any continuing fees would be at the city's discretion. What Buxton is referring to is just the initial costs for start up. Councilmember Potts asked how Buxton's help assisted the City of Hemet. Ms Jacobs stated that she could not talk about anything specific in regards to the success that Hemet had. Councilmember Ayres stated for the record that Buxton is a great company, and he remembers when the city's sales tax was $800,000 per Redevelopment Agency Minutes March 5, 2009 Page 4 of 6 year and now it is about $2 million dollars per year. The city has been growing and there have been many new shopping centers within the last few years. He commented that four years ago, he attended ICSC with Randy Williams. The center is about 700,000 square feet. Two years ago he attended ICSC with Vice Mayor Mansperger and they were overwhelmed by what is there. All of the data that Buxton can put out for the city is better than any postcards produced locally. It is priceless. There is a long term pay back with using Buxton and they have scientifically figured out how to get results. The mayor and vice mayor need to be ready with this information to go to ICSC. City Manager McClellan stated that he strongly supports working with Buxton. He saw what Buxton had to provide two years ago at ICSC, but as a city we were not ready for them. Councilmember Potts asked Economic Development Manager Merritt if staff knows what we are getting into? Economic Development Manager Merritt responded yes, staff knows what we are getting. Councilmember Potts stated that any future agreements should come back to city council in order to make sure that the city is not being charged for a lot of extras. Economic Development Manager Merritt commented that she contacted some of Buxton's clients to get references and the responses were all outstanding. All of the clients stated they received better than expected results for the initial investment that they spent. Vice Mayor Mansperger confirmed that the money is coming out of the RDA fund and he is looking forward to working with Buxton. M/S/C (Mansperger / Ayres) moved to approve items a, b, c and d as presented. Motion carried 4/0. Ayes: Ayres, Di Memmo, Potts, Mansperger Nays: None Absent: Stubblefield Abstain: None 5.2 Resolution No. RDA 09-02 / A resolution setting forth the required Health and Safety Code section 33445 findings authorizing the agency to fund the request / Redevelopment Operations Manager a) Authorize Public Works Department staff to contract with Big Trees Nursery to move twelve (12) mature olive trees from the old Soboba Mansion property to the Estudillo Mansion and Heritage park b) Allocate an amount not to exceed $28,000 from the 2005 Redevelopment Agency Minutes March 5, 2009 Page 5 of 6 Redevelopment Bond refinance Proceeds (non-housing fund) to pay the costs associated with moving the trees c) Approve and adopt said resolution Redevelopment Operations Manager Steven Pasarow reviewed the staff report. The city received written estimates from tree services companies and staff recommends that the city adopt the findings and allocate funding for the contract with Big Trees Nursery. He also commented that the recommended trees for removal have been marked by an arborist. Councilmember Ayres commented that these are native California eighty- year-old trees that fit into the Estudillo Mansion's Historic Master Plan. M/S/C (Mansperger / Ayres) moved to approve items 5.2 of the RDA Agenda and item 5.5 of the City Council Agenda. Motion carried 4/0. Ayes: Ayres, Di Memmo, Potts, Mansperger Nays: None Absent: Stubblefield Abstain: None 6. CHAIRPERSON / MEMBER REPORTS / DISCUSSIONS None 7. CLOSED SESSION 7.1 CONFERENCE WITH REAL PROPERTY NEGOTIATORS California Government Code Section 54956.8 Property: APNs 439-120-041 & 439-120-026 Agency Negotiator: Barry McClellan, Agency Executive Director Negotiating Parties: Peter Grant, Director of Acquisitions, LINC Housing Inc Under Negotiation: Price and terms of payment for acquisition of fifty- five year restricted affordability covenants No reportable action Redevelopment Agency Minutes March 5, 2009 Page 6 of 6 8. ADJOURNMENT With no more business before the Redevelopment Agency, Vice Chairman Mansperger adjourned the meeting at 10:05 p.m. San Jacinto Redevelopment Agency By John Mansperger, Vice Chairman ATTEST: Dorothy L. Chouinard, Agency Secretary Approved as read Approved as amended AGENDA TRANSMITTAL FORM TO: Dorothy L. Chouinard, City Clerk Enclosure: Staff Report for Redevelopment Agency Meeting: March 19, 2009 Subject: Approval of a Professional Services Agreement with Keeton Kreitzer Consulting for Preparation of an Environmental Impact Report for the Amendment to the San Jacinto Redevelopment Plan Consent Calendar Item Public Hearing Item: Notice required Yes _____ no Copy attached Yes no Published: Notices sent (date(s) XX City Departments Item XX Attachment includes: A. Resolution No. 09- W w Wad.) ek, rec. CA iv B. Professional Services Agreemecit with Keeton Kreitzer Consulting Other: Please provide a fully executed copy of documents to: Steven Pasarow Please record and return conformed copy Your IMMEDIATE attention is necessary Date: March 10, 2009 Person Presenting Item: Steven G. Pasarow, Redev. Opns. Mgr. Page 1 of 2 AGENDA ITEM 5 March 19, 2009 TO: Chairman and Redevelopment Agency Members of the Agency Board FROM: Steven G. Pasarow, Redevelopment Operations Manager Via Tim Hults, Assistant City Manager SUBJECT: Adoption of Resolution approving Professional Services Agreement with Keeton Kreitzer Consulting for Preparation of an Environmental Impact Report for the Amendment to the San Jacinto Redevelopment Plan, and an amendment to the RDA budget to include the amount of $70,895.00 from the RDA 2005 Bond Refinance Proceeds RECOMMENDATION: That the Redevelopment Agency Board, by motion: 1) Adopt the Resolution approving the Professional Services Agreement with Keeton Kreitzer Consulting (Keeton) for the Preparation of an Environmental Impact Report for the Amendment to the San Jacinto Redevelopment Plan in the amount of $64,450.00 plus a 10% contingency of $6,445, and authorizing the Executive Director to execute the Agreement as further set forth in the Resolution. 2) Amend the Redevelopment Agency budget in the amount of $70,895.00 for the preparation of an Environmental Impact Report for the Amendment to the San Jacinto Redevelopment Plan. BACKGROUND: In 2008, the Agency approved a contract with the Rosenow Spivecek Group (RSG) of Santa Ana, to provide consulting services related to 1) Amending and Updating the San Jacinto Redevelopment Project Area Plan to allow for the Reauthorization of Eminent Domain Authority and 2) to merge the San Jacinto Redevelopment Project Area with the Soboba Springs Redevelopment Project Area. DISCUSSION: Since the spring of 2008, RSG has been involved in the background investigation into the proposed amendment to and merger of the San Jacinto and Soboba Springs Redevelopment Project Areas (Project). RSG initially believed that a mitigated negative declaration would be sufficient to satisfy the requirements of the California Environmental Quality Act (CEQA) for this Project. Due to the complexity of the Project, and the possibility of legal challenge, an Environmental Impact Report (EIR) is now recommended. Staff prepared and sent a Request for Proposal (RFP) for EIR Preparation and Consulting Services to 6 consulting firms that specialize in Redevelopment Project Area EIR preparation. Only one response was received, from Keeton, located in Tustin, CA. Its proposal is in the amount of $64,450.00. Staff is requesting that the Agency allocate this amount, plus an additional amount of $6,445.00 to cover any contingencies, from the 2005 Bond Refinance Proceeds (non-housing funds). The Agency's consultant has recently worked with Keeton on similar projects and highly recommends approval of this proposal. ALTERNATIVES: 1) Adopt the Resolution approving the Professional Services Agreement with Keeton Kreitzer Consulting for services related to the preparation of an Environmental Impact Report for the Amendment to the San Jacinto Redevelopment Plan, and amend the Redevelopment Agency budget to include an additional $70,895.00 for the preparation of an Environmental Impact Report for the Amendment to the San Jacinto Redevelopment Plan. 2) Direct staff to re-issue the RFP for EIR Preparation Services; 3) Continue or take no action. FISCAL IMPACT: There are adequate funds remaining in the 2005 Bond Refinance Proceeds (non- housing funds) to cover the cost of preparing the Environmental Impact Report, plus a 10% contingency, however, an amendment to the Redevelopment Agency budget in the amount of $70,895.00 is required to cover the costs of this work. ATTACHMENT: • Resolution 09- . Professional Services Agreement with Keeton Kreitzer Consulting Page 2 of 2 STATE OF CALIFORNIA) RESOLUTION NO. COUNTY OF RIVERSIDE)ss CITY OF SAN JACINTO ) A RESOLUTION OF THE SAN JACINTO REDEVELOPMENT AGENCY APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH KEETON KREITZER CONSULTING FOR PREPARATION OF AN ENVIRONMENTAL IMPACT REPORT FOR THE AMENDMENT TO THE SAN JACINTO REDEVELOPMENT PLAN WHEREAS, the San Jacinto Redevelopment Agency ("Agency") is a public body, corporate and politic, duly created, established and authorized to transact business and exercise its powers under and pursuant to the California Community Redevelopment Law, California Health and Safety Code, Section 33000, et seq. (the "CRL"); and WHEREAS, the City of San Jacinto ("City") has adopted a redevelopment plan ("Redevelopment Plan") for a redevelopment project area known as the San Jacinto Redevelopment Project Area ("Project Area") and all requirements of law for, and precedent to, the adoption and approval of the Redevelopment Plan have been duly complied with; and WHEREAS, the Agency is engaged in activities necessary to amend the Redevelopment Plan; and WHEREAS, an Environmental Impact Report ("EIR") may be necessary to satisfy the requirements of the California Environmental Quality Act with regard to the Amendment to the Redevelopment Plan; and WHEREAS, a Request For Proposal ("RFP") was sent for the purpose of EIR preparation for the Agency; and WHEREAS, the sole respondent to the RFP was Keeton Kreitzer Consulting ("Keeton"); and WHEREAS, the Agency may, in accordance with CRL Section 33125, make and execute contracts and other instruments necessary or convenient to the exercise of its powers; and WHEREAS, the Agency wishes to enter into a Professional Services Agreement ("Agreement") with Keeton for the purpose of EIR preparation for the Amendment to the Redevelopment Plan. NOW, THEREFORE, BE IT RESOLVED by the Governing Board of the San Jacinto Redevelopment Agency as follows: RVPUB\PCH01\759635.2 1 Section 1. The Governing Board of the Agency ("Board") hereby approves the Agreement attached hereto as Exhibit A. Section 2. The Executive Director is hereby authorized to execute the Agreement on behalf of the Agency, following approval as to form thereof by the Agency Counsel, and subject to any minor changes as may be approved by the Executive Director and the Agency Counsel. Section 3. This Resolution shall be effective immediately upon approval by the Board. PASSED, APPROVED and ADOPTED this 19 th day of March 2009. Ayes: Nays: Absent: Abstain: [signatures on the following page] RVPUBTCHOT1759635.2 2 City of San Jacinto by Dale Stubblefield, Mayor ATTEST: Dorothy Chouinard, Agency Secretary APPROVED AS TO LEGAL FORM: BEST BEST & KRIEGER LLP Jeff Ballinger, Agency Counsel RVPUBTCH01\759635.2 3 CERTIFICATION STATE OF CALIFORNIA COUNTY OF RIVERSIDE ) ss. CITY OF SAN JACINTO I, Dorothy Chouinard, Agency Secretary of the San Jacinto Redevelopment Agency do hereby certify that the foregoing Resolution No. was duly and regularly adopted by the Agency Board at a regular meeting thereof, held on the day of 2009, and that the foregoing is full, true and correct copy of said Resolution. By: Dorothy Chouinard, Agency Secretary RVPUBTCH011759635.2 4 Exhibit A Professional Services Agreement with Keeton Kreitzer Consulting [attached behind this page] RVPUB\PCH01\759635.2 5 SAN JACINTO REDEVELOPMENT AGENCY PROFESSIONAL SERVICES AGREEMENT 1. PARTIES AND DATE. This Agreement is made and entered into this 19th day of March, 2009 by and between the City of San Jacinto Redevelopment Agency, a public body corporate and politic, with its principal place of business at 595 South San Jacinto Avenue, San Jacinto, CA 92583 ("Agency") and Keeton K. Kreitzer, a sole proprietorship d/b/a Keeton Kreitzer Consulting, with its principal place of business at 17291 Irvine Boulevard, Suite 305, Tustin, CA 92780 ("Consultant"). Agency and Consultant are sometimes individually referred to as "Party" and collectively as "Parties." 2. RECITALS. 2.1 Consultant. Consultant desires to perform and assume responsibility for the provision of certain professional services required by the Agency on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing environmental review services and preparing Environmental Impact Reports and related documents ("ElRs") for public clients, is licensed in the State of California, and is familiar with the plans of Agency. 2.2 Project. Agency desires to engage Consultant to prepare a Draft Program EIR for the Amendment to the San Jacinto Redevelopment Project Area Plan ("Project") as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the Agency all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional environmental review and consulting services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. RVPUBTCH01\759641.2 1 3.1.2 Term. The term of this Agreement shall be from March 19, 2009 to February 15, 2010, unless earlier terminated as provided herein or extended with the written consent of Agency and Consultant. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. 3.2 Responsibilities of Consultant. 3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. Agency retains Consultant on an independent contractor basis and not as an employee. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of Agency and shall at all times be under Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their perfoimance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant's conformance with the Schedule, Agency shall respond to Consultant's submittals in a timely manner. Upon request of Agency, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of Agency. 3.2.4 Substitution of Key Personnel. Consultant has represented to Agency that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of Agency. In the event that Agency and Consultant cannot agree as to the substitution of key personnel, Agency shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perfoim the Services in a manner acceptable to the Agency, or who are determined by the Agency to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the Agency. The key personnel for perfoirnance of this Agreement are as follows: RVPUBTCH01\759641.2 2 3.2.5 Agency's Representative. The Agency hereby designates Steven G. Pasarow, Redevelopment Operations Manager, or his designee, to act as its representative for the performance of this Agreement ("Agency's Representative"). Agency's Representative shall have the power to act on behalf of the Agency for all purposes under this Agreement. Consultant shall not accept direction or orders from any person other than the Agency's Representative or his designee. 3.2.6 Consultant's Representative. Consultant hereby designates Keeton K. Kreitzer, Principal, or his designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.7 Coordination of Services. Consultant agrees to work closely with Agency staff in the perfoimance of Services and shall be available to Agency's staff, consultants and other staff at all reasonable times. 3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City of San Jacinto Business License, and that such licenses and approvals shall be maintained throughout the temi of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the Agency, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the Agency to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perfoilli the Services in a manner acceptable to the Agency, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project. 3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the Agency, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, RVPUBTCH01\759641.2 3 indemnify and hold Agency, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. 3.2.10 Insurance. 3.2.10.1 Time for Compliance. Consultant shall not commence Work under this Agreement until it has provided evidence satisfactory to the Agency that it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the Agency that the subcontractor has secured all insurance required under this section. 3.2.10.2 Minimum Requirements. Consultant shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the Consultant, its agents, representatives, employees or subcontractors. Consultant shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage: (A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and (3) Workers' Compensation and Employer's Liability: Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance. (B) Minimum Limits of Insurance. Consultant shall maintain limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3) Workers' Compensation and Employer's Liability: The following shall be required only if Consultant retains employees ,Workers' Compensation limits as required by the Labor Code of the State of California. Employer's Liability limits of $1,000,000 per accident for bodily injury or disease. 3.2.10.3 Professional Liability. Consultant shall procure and maintain, and require its sub-consultants to procure and maintain, for a period of five (5) years following completion of the Project, errors and omissions liability insurance appropriate to their profession. Such insurance shall be in an amount not less than $1,000,000 per claim, and shall be endorsed to include contractual liability. RVPUBTCH01\759641.2 4 3.2.10.4 Insurance Endorsements. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by the Agency to add the following provisions to the insurance policies: (A) General Liability. The general liability policy shall be endorsed to state that: (1) the Agency, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insured with respect to the Work or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work; and (2) the insurance coverage shall be primary insurance as respects the Agency, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's scheduled underlying coverage. Any insurance or self-insurance maintained by the Agency, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant's insurance and shall not be called upon to contribute with it in any way. (B) Automobile Liability. The automobile liability policy shall be endorsed to state that: (1) the Agency, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which the Consultant is responsible; and (2) the insurance coverage shall be primary insurance as respects the Agency, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's scheduled underlying coverage. Any insurance or self-insurance maintained by the Agency, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant's insurance and shall not be called upon to contribute with it in any way. (C) Workers' Compensation and Employers Liability Coverage. The insurer shall agree to waive all rights of subrogation against the Agency, its directors, officials, officers, employees, agents and volunteers for losses paid under the terms of the insurance policy which arise from work performed by the Consultant. (D) All Coverages. Each insurance policy required by this Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the Agency; and (B) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the Agency, its directors, officials, officers, employees, agents and volunteers. 3.2.10.5 Separation of Insureds; No Special Limitations. All insurance required by this Section shall contain standard separation of insureds provisions. In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the Agency, its directors, officials, officers, employees, agents and volunteers. 3.2.10.6 Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the Agency. Consultant shall guarantee that, at the option of the Agency, either: (1) the insurer shall reduce RVPUBTCH01\759641.2 5 or eliminate such deductibles or self-insured retentions as respects the Agency, its directors, officials, officers, employees, agents and volunteers; or (2) the Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses. 3.2.10.7 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating no less than A:VIII, licensed to do business in California, and satisfactory to the Agency. 3.2.10.8 Verification of Coverage. Consultant shall furnish Agency with original certificates of insurance and endorsements effecting coverage required by this Agreement on folins satisfactory to the Agency. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the Agency if requested. All certificates and endorsements must be received and approved by the Agency before work commences. The Agency reserves the right to require complete, certified copies of all required insurance policies, at any time. 3.2.11 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.3 Fees and Payments. 3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed SIXTY-FOUR THOUSAND, FOUR HUNDRED AND FIFTY DOLLARS AND NO CENTS, ($64,450.00) without written approval of Agency's representative. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. 3.3.2 Payment of Compensation. Consultant shall submit to Agency monthly itemized statements which indicate work completed and hours of Services rendered by Consultant in accordance with the payment schedule under Exhibit "C". The statements shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. RVPUBTCH01\759641.2 6 Agency shall, within forty-five (45) days of receiving such statement, review the statement and pay all approved charges thereon. 3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by Agency. 3.3.4 Extra Work. At any time during the term of this Agreement, Agency may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by Agency to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from Agency's Representative. Extra Work will be compensated at the rate set forth in Exhibit "C". 3.4 Accounting Records. 3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of Agency during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.5 General Provisions. 3.5.1 Termination of Agreement. 3.5.1.1 Grounds for Termination. Agency may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to Agency, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. 3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, Agency may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such documents and other information within fifteen (15) days of the request. 3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, Agency may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. RVPUBTCH01\759641.2 7 3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: Consultant: Keeton Kreitzer Consulting 17291 Irvine Boulevard, Ste 305 Tustin, CA 92780 Keeton K. Kreitzer, Principal Agency: Redevelopment Agency of the City of San Jacinto P.O. Box 488 San Jacinto, CA 92583 Attn: Barry McClellan, Executive Director Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.5.3 Ownership of Materials and Confidentiality. 3.5.3.1 Documents & Data Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for Agency to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that Agency is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Agency has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant, not prepared by Consultant under this Agreement, or provided to Consultant by the Agency. Agency shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at Agency's sole risk. 3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written infoimation, and other Documents and Data either created by or provided to Consultant in connection with the perfonnance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of Agency, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed RVPUB\PCH01\759641.2 8 to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use Agency's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of Agency. 3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.5.5 Attorney's Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and all other costs of such action. 3.5.6 Indemnification. Consultant shall defend, indemnify and hold the Agency, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions or willful misconduct of Consultant, its officials, officers, employees, agents, consultants and contractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. Consultant shall defend, at Consultant's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against Agency, its directors, officials, officers, employees, agents or volunteers. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against Agency or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Consultant shall reimburse Agency and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the Agency, its directors, officials officers, employees, agents or volunteers. 3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties. 3.5.8 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California, excluding its conflict of laws principles. In the event of litigation arising out of or relating to this Agreement, the parties consent to the exclusive jurisdiction and venue of the state courts of and federal courts in Riverside County, California. RVPUB\PCH01\759641.2 9 3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.5.10 Agency's Right to Employ Other Consultants. Agency reserves right to employ other consultants in connection with this Project. 3.5.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties. 3.5.12 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the Agency. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.5.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subcontractors of Consultant, except as otherwise specified in this Agreement. All references to Agency include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.5.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.5.16 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.5.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration RVPUB\PCH01\759641.2 1 0 contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, Agency shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of Agency, during the term of his or her service with Agency, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of the City of San Jacinto's Minority Business Enterprise program, Affimiative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.5.20 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self- insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the perfoimance of the Services. 3.5.21 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement in the state of California. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.5.22 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.6 Subcontracting. 3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of Agency. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. RVPUBTCH01\759641.2 11 SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT IN WITNESS WHEREOF, the parties hereto have executed the Agreement on the date first herein above written. SAN JACINTO REDEVELOPMENT KEETON K. KREITZER, AGENCY A SOLE PROPRIETORSHIP D/B/A KEETON KREITZER CONSULTING By: By: BARRY McCLELLAN KEETON KREITZER EXECUTIVE DIRECTOR PRINCIPAL Attest: Agency Clerk Approved as to Form: Best Best & Krieger LLP Agency Counsel RVPUB\PCH01\759641.2 12 EXHIBIT "A" SCOPE OF SERVICES RVPUB\DRD\560830 1 II. SCOPE OF SERVICES As indicated above, the scope of services for the Draft Program Environmental Impact Report (Draft PE1R) comprises several discrete steps that implement both the State and City of San Jacinto CEQA guidelines. The major objective to be achieved is the certification of the Draft PEIR that will require the implementation of several tasks to be undertaken that include, but not limited to, the following: (1) project management and coordination; (2) review of the 2006 General Plan EIR and Technical Appendices; (3) preparation of the Draft PEIR; (4) PEIR processing and public participation; (5) preparation of the Final PE1R; and (6) preparation of the legal documents that support the Final PEIR, including the Mitigation Monitoring Program, Findings of Fact, and Statement of Overriding Consideration, if necessary. Each work task to be undertaken is identified and described below. Task One — Project Management Project management will be an integral part of the planning process. As a result, this task will involve management and coordination of all work to be undertaken to prepare the Draft PEIR. In order to ensure that work associated with the preparation of the Draft ElR is progressing in accordance with the schedule, meetings as determined necessary will be conducted that include representatives of the EIR consultant, Redevelopment Agency of the City of San Jacinto staff, RSG, Inc. (i.e., the redevelopment consultant), and/or other agencies having an interest in the proposed project. Specifically, this task will accommodate up to ten (10) such meetings, including one (1) scoping meeting, if determined to be necessary by the Redevelopment Agency of the City of San Jacinto, which will act as the Olead agency" pursuant to CEQA. If it is determined that a scoping meeting is necessary, it will be conducted during the 30-day Notice of Preparation (NOP) public comment period. In summary, this task will include: Management and supervision of the EIR consultant team; Coordination of the proposed project and environmental document with the City of San Jacinto staff to ensure that City policy is incorporated into the Draft PEIR; Consultation with the City of Redevelopment Agency of the City of San Jacinto and Planning Department staffs and other responsible agencies as determined necessary; and Attendance at up to ten (10) meetings with City staff and the consultant team, including a scoping meeting, as identified above. Task Two — Preparation of the Initial Study/Notice of Preparation KKC will prepare an initial study utilizing the environmental assessment form prescribed by the City of San Jacinto. If the environmental assessment form has not been updated as required by CEQA, KKC will utilize form recommended in the effective State CEQA Guidelines. The purpose of the initial study is twofold: (1) to identify those issues that will be the subject of the analysis contained in the Draft EIR; and (2) to eliminate from further analysis those environmental issues, if any, where it can be shown that potential impacts resulting from project implementation will be less than Proposal for the Preparation of a Draft Program Environmental Impact Report Amendment to the San Jacinto Redevelopment Plan March 2009 3 significant. The information included in the initial study will be based on the existing data base (e.g., General Plan EIR, infrastructure master plans, EIRs prepared for projects within the existing project areas, etc.) as well as technical studies, if any, that may exist for properties and/or project located within the two existing redevelopment project areas. Where applicable, the analysis will quantify potential impacts and determine their significance. Where potentially significant impacts are identified, based on appropriate significance criteria established by or acceptable to the City of San Jacinto, the issues will be further evaluated in the Draft EIR. Once the initial study is completed and the environmental determination made, a Notice of Preparation (NOP) will be prepared by KKC. The NOP, together with the initial study, will be distributed via certified mail (return receipt) to all recipients included on a master distribution list compiled by the San Jacinto Planning Department and/or Redevelopment Agency of the city of San Jacinto, and RSG, the redevelopment consultant. The recipients will include all responsible and trustee agencies, including affected taxing agencies, as well as interested organizations and individuals as determined by the City of San Jacinto. Task Three — Subconsultant Studies As indicated in Section IB, since the General Plan EIR was prepared, the State of California enacted AB32, which requires consideration of GHG emissions in the planning and environmental review process. Therefore, an AB32 assessment is proposed to comply with current state law. The firm of Giroux & Associates, which prepared the air quality analysis for the General Plan EIR, will conduct the AB32 analysis. Task Four — Screencheck Program EIR The most significant task to be undertaken as part of the proposed work program is that of preparing the Draft PEIR. A Screencheck PEIR will be the precursor to the Draft document and will be submitted to the City for review and comment prior to the preparation of the Draft PEIR. This work effort will encompass both primary and secondary research to establish the ambient environmental conditions, understand in detail the environmental impacts associated with the proposed project, evaluate proposed mitigation measures and/or recommend additional mitigation measures to eliminate or reduce environmental impacts to an acceptable level. The scope of the Draft PEIR will be determined by the information presented in the initial study to be conducted by KKC in Task Two. In order to anticipate a EmaximumE budget, the scope of the Draft PEIR reflects a full range of issues, including those evaluated in the 2006 General Plan EIR. Therefore, a complete Draft PEIR outline is presented below, followed by a brief discussion of the information that will be included in each section of the document. As indicated previously, however, should the analysis conducted in Task Two (initial study) conclude that potential project-related impacts to one or more of the issues identified below be less than significant, the scope and budget can be refined and revised. In addition, this task assumes that a significant amount of information included in the General Plan Update EIR will be used as the basis for the analysis prepared for the proposed project. Proposal for the Preparation of a Draft Program Environmental Impact Report Amendment to the San Jacinto Redevelopment Plan March 2009 4 Draft Program EIR Table of Contents Amendment to the San Jacinto Redevelopment Plan Redevelopment Agency of the City of San Jacinto San Jacinto, CA CHAPTER 1.0 -EXECUTIVE SUMMARY 1.1 Description of the Proposed Project Project Location Project Description Project Phasing Project Objectives 1.2 Alternatives 1.2.1 Summary of Alternatives 1.2.2 Environmental Superior Alternative 1.3 Areas of Controversy 1.4 Issues to be Resolved 1.5 Impact Summary Table CHAPTER 2.0 -INTRODUCTION 2.1 Purpose of the Draft EIR 2.1 .1 Authority 2.1.2 Incorporation by Reference 2.1.3 Intended Uses of the Draft EIR 2.1.4 Related Approvals 2.1.5 Agencies Having Jurisdiction 2.1.6 Availability of the Draft BR 2.2 Methodology 2.2.1 Existing Environmental Setting 2.2.2 Significance Criteria 2.2.3 Project Design Features/Standard Conditions 2.2.4 Environmental Impact Analysis 2.2.5 Mitigation Measures 2.2.6 Level of Significance After Mitigation 2.3 Definitions Proposal for the Preparation of a Draft Program Environmental Impact Report Amendment to the San Jacinto Redevelopment Plan March 2009 CHAPTER 3.0 -PROJECT DESCRIPTION 3.1 Project Location 3.2 Definition of the Project Site 3.3 Environmental Setting 3.4 History and Evolution of the Proposed Project 3.5 Project Description 3.6 Project Phasing 3.7 Project Objectives CHAPTER 4.0 -ENVIRONMENTAL ANALYSIS 4.1 Topography/Soils and Geology 4.2 Biological Resources 4.3 Cultural/Scientific Resources 4.4 Drainage/Hydrology 4.5 Hazards 4.6 Traffic and Circulation 4.7 Noise 4.8 Air Quality 4.9 Land Use/Relevant Planning 4.10 Population and Housing 4.11 Aesthetics 4.12 Mineral Resources 4.13 Public Services and Facilities 4.13.1 Police Protection 4.13.2 Fire Protection 4.13.3 School Facilities and Service 4.13.4 Library Facilities 4.13.5 Recreation Facilities and Service Proposal for the Preparation of a Draft Program Environmental Impact Report Amendment to the San Jacinto Redevelopment Plan March 2009 4.14 Utilities 4.14.1 Water Facilities and Service 4.14.2 Sewer Facilities and Service 4.14.3 Solid Waste Facilities and Service CHAPTER 5.0 -CUMULATIVE IMPACTS 5.1 Description of Cumulative Projects 5.2 Cumulative Impacts Analysis 5.2.1 5.2.2 5.2.3 5.2.4 5.2.5 5.2.6 5.2.7 5.2.8 5.2.9 5.2.10 5.2.11 5.2.12 5.2.13 5.2.14 Soils and Geology Biological Resources Cultural/Scientific Resources Drainage/Hydrology Hazards Traffic and Circulation Noise Air Quality Land Use/Relevant Planning Population and Housing Aesthetics Mineral Resources Public Services and Facilities Utilities CHAPTER 6.0 -ALTERNATIVES TO THE PROPOSED PROJECT 6.1 Introduction 6.1.1 Purpose and Scope 6.1.2 Criteria of Alternatives 6.1.3 Identification of Alternatives 6.2 Analysis of Alternatives 6.2.1 No Project Alternative (No New Redevelopment Project Area) 6.2.2 Alternative Project Area 6.2.3 Alternative to be Determined 6.2.4 Alternative to be Determined 6.2.5 Alternative to be Determined 6.3 Summary of Alternatives 6.4 Identification of Environmentally Superior Alternative Proposal for the Preparation of a Draft Program Environmental Impact Report Amendment to the San Jacinto Redevelopment Plan March 2009 CHAPTER 7.0 - SIGNIFICANT IRREVERSIBLE ENVIRONMENTAL CHANGES WHICH WOULD BE INVOLVED IN THE PROPOSED ACTION SHOULD IT BE IMPLEMENTED CHAPTER 8.0 - CHAPTER 9.0 - CHAPTER 10.0 - CHAPTER 11.0 - CHAPTER 12.0 - GROWTH-INDUCING IMPACTS INVENTORY OF MITIGATION MEASURES INVENTORY OF UNAVOIDABLE SIGNIFICANT ADVERSE IMPACTS ORGANIZATIONS AND PERSONS CONSULTED BIBLIOGRAPHY TECHNICAL APPENDIX A. Notice of Preparation/Initial Study B. Correspondence C. GHG Assessment A summary of the information and analyses to be included in each of the sections identified in the preceding table of contents is presented below. 1.0 Executive Summary A summary of the project location, description and objectives will be presented in this section as well as a summary of the potential impacts, mitigation measures, and unavoidable environmental consequences, presented in a matrix or table format. This section will also include a brief description of each alternative (including identification of the "environmentally superior" alternative), a list of potential areas of controversy, and issues to be resolved as required by the State CEQA Guidelines. 2.0 Introduction This introductory section will identify the purpose and scope of the Draft PEIR, the contents of the document, the authority by which it has been required, the agencies having jurisdiction over the project, and the intended uses of the document (i.e., subsequent discretionary and/or permit approvals). 3.0 Project Description A complete description of the project, including its history and evolution, location, parameters, phasing (if available), and all actions necessary to implement the proposed project will be presented in this section. The description will include a narrative component and statistical tables as necessary and appropriate to adequately describe the nature, scope and intensity of the project. This section will also include a brief presentation of background information necessary to provide a context for the proposed redevelopment project. 4.0 Environmental Analysis The purpose of this chapter of the Draft PER is to describe the existing environmental conditions on the subject property and in the environs and to identify the potential impacts or consequences that may result Proposal for the Preparation of a Draft Program Environmental Impact Report Amendment to the San Jacinto Redevelopment Plan March 2009 8 from implementation of the proposed project. This section will contain the environmental analysis for each issue, which has been determined to be the subject of the Draft PEIR. As previously indicated, the nature and extent of the analysis and documentation for each issue will be identified in the initial study undertaken in Task Two. In addition, comments received during a scoping meeting, if determined necessary by City and/or Agency staff, and NOP comments received during the public comment period must also be addressed in the Draft PEIR, if not already identified in the initial study. In some cases, the discussion included in the environmental analysis will be a summary of the information contained in the General Plan Update EIR or a technical study prepared to analyze the 2006 General Plan. In each case where a information from the General Plan EIR is incorporated by reference, the conclusions presented in that document will be briefly summarized in the appropriate section and a reference to that document made. When a General Plan Technical Study is used as the basis for the environmental analysis contained in the EIR, the technical report will be condensed to present the existing environmental conditions, provide an assessment of the potential project-related impacts, and identify/recommend appropriate mitigation measures to ensure that the environmental consequences are eliminated or reduced to a less than significant level, if feasible. The nature and extent of the analysis that will be conducted for each of the issues identified in the table of contents is presented in the initial study. In addition, information presented at the public scoping meeting, if determined necessary, could also result in the need to address concerns that were not previously identified during the preparation of the initial study. Finally, the environmental analysis will also address all of the specific concerns and issues identified in comments received not only from liresponsible0 and/or other public agencies but also those issues and concerns expressed in other comments received from the public during the NOP comment period. It should be noted that a standard format will be employed to analyze each issue identified in this proposal thoroughly. This format is presented below with a brief discussion of the information included within each topic. Existing Environmental Setting This introductory section describes the existing environmental conditions related to each issue analyzed in the Draft PEIR. In accordance with the State CEQA Guidelines, both the local and regional settings are discussed as they exist prior to implementation of the proposed project. This documentation will serve as the baseline upon which the project-related impacts will be evaluated. Significance Criteria Specific criteria will be identified and presented in this section of the Draft PEIR upon which the significance of the project-related potential impacts is determined. The significance criteria which are the basis of the environmental analysis contained in the Draft PEIR will be derived from the significant effects presented in the State CEQA Guidelines, adopted local (i.e., City of San Jacinto, County of Riverside, etc.), State and/or federal policies and programs that may apply; and other commonly accepted technical and non-technical standards determined to be appropriate by the lead agency (i.e., City of San Jacinto Redevelopment Agency). Environmental Impact Analysis The environmental analysis for each issue, which has been determined to be the subject of the Draft PEIR, is contained in this section of the document. The extent of the analysis and Proposal for the Preparation of a Draft Program Environmental linpact Report Amendment to the San Jacinto Redevelopment Plan March 2009 9 documentation for each issue will be documented in the initial study. In some cases, the discussion will be a summary of a technical study prepared for the 2006 San Jacinto General Plan. In such case, the technical report will be condensed to present the existing environmental conditions, provide an assessment of the potential project-related impacts, and identify/recommend appropriate mitigation measures to ensure that the environmental consequences are eliminated or reduced to a less than significant level, if feasible. All project- related impacts, including those associated with all phases of the proposed project, will be clearly and adequately analyzed in accordance with the State CEQA Guidelines. It should be noted that any previous land use studies and/or other technical documentation prepared by/for the City of San Jacinto and/or Redevelopment Agency of the City of San Jacinto will be utilized to the extent it is applicable to the proposed redevelopment project. The analysis contained in the Draft PEIR will be based on the land uses prescribed in the adopted General Plan. As previously indicated, to the extent that the San Jacinto General Plan and General Plan EIR have current and relevant information and analysis, those documents will be utilized to evaluate the proposed redevelopment plan amendment, including the proposed list of infrastructure projects. Other technical documents prepared not only for the San Jacinto General Plan Update but also for other projects within or in the vicinity of the proposed redevelopment project area boundaries will also be used as reference documents in the environmental analysis. Mitigation Measures Where a potential significant environmental effect has been identified based on the criteria identified in analysis and that impact cannot be avoided, mitigation measures will be identified and included in this section of the document which 0... minimize significant adverse impacts . . . for each significant environmental effect identified in the EIR,0 as prescribed in the State CEQA Guidelines. Level of Significance after Mitigation Unavoidable significant adverse impacts are those effects that either cannot be mitigated or they remain significant even after mitigation is incorporated into the proposed project. These significant effects will be identified in this section of the Draft PEIR. Prior to approval of the proposed project, the Redevelopment Agency of the City of San Jacinto will be required to adopt a Statement of Overriding Considerations that identifies and describes the public benefit(s) associated with project implementation that offset the significant impacts. 5.0 Cumulative Impacts This section of the Draft PEIR will focus on other projects that are proposed or approved in the project environs that would create demands on servicing agencies and affect the ability of those agencies to continue to provide an adequate level of service. The City of San Jacinto will identify any projects that have been proposed or are approved in the vicinity of the proposed project within its jurisdiction. In addition will query adjacent jurisdictions in an effort to identify additional projects in the vicinity of the subject property, also based on the City's criteria. These cumulative projects will be evaluated with the proposed project to determine project-related cumulative impacts. Where possible, impacts included in the cumulative analysis will be quantified, including those related to traffic, noise, and air quality. This section of the Draft PEIR will also provide a discussion of these cumulative projects and their potential impacts on the several issues analyzed in Chapter 4.0 of the document. Proposal for the Preparation of a Draft Program Environmental Impact Report Amendment to the San Jacinto Redevelopment Plan March 2009 10 6.0 Alternatives to the Proposed Project Chapter 6.0 will provide a qualitative impact analysis of the alternatives identified by the City of San Jacinto. The type and number of alternatives to be analyzed in this Chapter of the Draft PEIR will be determined through discussions with the both Planning Department and Redevelopment Agency staff. The alternatives that will be identified and included for analysis will be those that are determined to be feasible and are capable of achieving (some of) the goals of the Redevelopment Agency of the City of San Jacinto. It will be necessary to evaluate the "No Project" Alternative (i.e., no amendment to the San Jacinto Redevelopment Plan), among others. 7.0 Significant Irretrievable Environmental Changes Which Would Be Involved in the Proposed Action Should It Be Implemented Those impacts that cannot be avoided, even with the implementation of mitigation measures, will be identified and summarized from the discussions contained in Chapter 4.0. 8.0 Growth-Inducing Impacts The manner in which the project could foster economic and/or population growth, either directly or indirectly, in the surrounding area will be thoroughly discussed. The analysis presented in this section will be particularly important given the potential significance of the proposed redevelopment plan that would, if approved, allow for potentially significant urbanization. The implications of such an action would affect not only the proposed "merged" redevelopment project area but also the remainder of the City as a result of potential infrastructure extensions, etc., into the area to serve future development and/or redevelopment within the proposed "merged" project area. Therefore, the analysis must necessarily consider the more far-reaching effects associated with the extension of infrastructure. Specifically, these effects could include future development within the City of San Jacinto where none had previously been anticipated. As a result, the characteristics of the project that may encourage and facilitate such other development activities that could significantly affect the environment, either individually or cumulatively, will also be discussed in this chapter and their potential effects identified. 9.0 Inventory of Mitigation Measures This chapter of the document will include a comprehensive listing of the mitigation measures that will be required as a result of project implementation. This listing of mitigation measures will be used to create the mitigation monitoring and reporting program that will stipulate the timing and responsibility for each mitigation measure. 10.0 Inventory of Unavoidable Significant Adverse Impacts A comprehensive listing of the potential unavoidable adverse impacts (i.e., those that cannot be mitigated to a less than significant level) that are anticipated as a result of project implementation will be presented in this section of the Draft PEIR. In addition, cumulative impacts that are significant and unavoidable will also be identified and listed. 11.0 Organizations and Persons Consulted A comprehensive listing of each individual and the organization with which the individual is associated will be included in this Chapter of the Draft PEIR to document the source of the information utilized in the environmental analysis. Proposal for the Preparation of a Draft Program Environmental Impact Report Amendment to the *San Jacinto Redevelopment Plan March 2009 11 12.0 Bibliography Each document used as a reference or source of information will also be identified and presented in the Bibliography, which will serve as a reference to those reviewing the Draft PEIR. In accordance with current CEQA requirements, the location(s) where each of the bibliographic references is maintained will be identified in this chapter to facilitate the review should the reference materials be needed. Upon completion of the Screencheck PEIR, the EIR consultant will print five (5) copies of the document and submit them to the Redevelopment Agency of the City of San Jacinto and City Planning Department for review and comment. Task Five — Preparation of the Draft Program EIR All comments on the information and analysis contained in the Screen check PEIR made by Redevelopment Agency of the City of San Jacinto and Planning Department staffs during their review will be forwarded to KKC for incorporation into the Draft PEIR. It is anticipated that the City's review will be completed within a four-week period. The City will review the document to ensure that the information contained within it is adequate and complete before the Draft PEIR is printed and distributed. A total of fifty (50) copies of the Draft PEIR will be printed once it is approved by the Redevelopment Agency of the City of San Jacinto and/or City Planning Department staff. Once released by City staff, KKC will distribute the Draft PEIR with the Notice of Completion (NOC) for a 45-day public review and comment period. The document will be mailed via certified mail (return receipt) or "delivery confirmation" to the entities identified on the master distribution list that also received the NOP. Task Six — Preparation of the Responses to Public Comments At the end of the State-mandated 45-day public review period, all comments received by the City from local, State and other responsible agencies and interested parties will be forwarded to the EIR consultant. Each comment will be addressed as it relates to the adequacy of the Draft PEIR. An appendix to the Draft PEIR will be prepared that includes a listing of each agency/individual commenting on the Draft PEIR, the correspondence received from the commentator, and the responses prepared for each comment. A total of fifty. (50) copies of the responses to public comments appendix will be submitted to the Redevelopment Agency of the City of San Jacinto. Task Seven — Preparation of the Final Program EIR Once the Draft PEIR is certified, the Final PEIR will be prepared. That document will consist of the response to comments appendix and all necessary testimony and minutes of the public hearings. If necessary, the Final PEIR will include "redline/strikeout" revisions that reflect changes resulting from comments received during the public review and comment period. A total of fifteen (15) copies of the Final PEIR will be printed and submitted to the Redevelopment Agency of the City of San Jacinto. Proposal for the Preparation of a Draft Program Environmental Impact Report Amendment to the San Jacinto Redevelopment Plan March 2009 12 Task Eight — Preparation of the Findings of Fact and Mitigation Monitoring Program KKC will prepare the Findings of Fact and Mitigation Monitoring and Reporting Program (MMRP) for the proposed project. These documents will be presented to the City of San Jacinto and will comply with the requirements of the State CEQA Guidelines. The MMRP will identify each mitigation measure to be carried out if the project is implemented, the entity that will be responsible for implementing the mitigation measure(s), and when each measure will be implemented. The MMRP will be presented in to the City in a form that is acceptable to the City of San Jacinto. In addition, KKC will be responsible for preparing the Findings of Fact, Statement of Overriding Considerations (if determined necessary), and the Notice of Completion, Notice of Determination. Task Nine — Public Hearings KKC will also attend all required public hearings, including those of the San Jacinto Planning Commission and City Council/Redevelopment Agency. The estimated budget proposed for this task will accommodate up to four (4) public hearings, including two (2) before the Planning Commission and two (2) before the City Council/Redevelopment Agency. The Project Manager will attend each and be responsible for making all presentations, if directed by City staff, and responding to questions raised during the public hearings. Should additional hearings be required, they will be charged at the appropriate hourly rate. Proposal for the Preparation of a Draft Program Environmental Impact Report Amendment to the San Jacinto Redevelopment Plan March 2009 13 EXHIBIT "B" SCHEDULE OF SERVICES RVPUB\DRD\560830 PROJECT SCHEDULE The scope of services through Task Three (i.e., submittal of the Screencheck PEIR) presented in this proposal can be accomplished in approximately 16 weeks. This schedule is presented below. Project Schedule — Draft Program EIR Amendment to the San Jacinto Redevelopment Plan Redevelopment Agency of the City of San Jacinto San Jacinto, CA Task Estimated Schedule Project Management As Required 2 Initial Study/Notice of Preparation 4 Weeks 3 Sub-Consultant Studies 4 Weeks 4 Screencheck Program EIR 16 Weeks' 5 Draft Program EIR 2 Weeks 45-Day Public Comment Period 6 Weeks 6 Response to Public Comments 4 Weeks Final Program EIR 4 Weeks 8 Statement of Findings of Fact/ Mitigation Monitoring Program 4 Weeks 2 9 Public Hearings As Required i lncluding 4 Weeks in Task 3. 2 Prepared during 45-Day Public Comment Period or during Task 6. A detailed tentative project schedule reflecting meetings with staff, a scoping meeting, anticipated completion of technical studies and reports, completion of the Screencheck and Draft PEIRs, attendance at public hearings and preparation of the Final PEIR will be developed once the proposed project area and redevelopment plan have been established. Proposal for the Preparation of a Draft Program Environmental Impact Report Amendment to the San Jacinto Redevelopment Plan March 2009 14 EXHIBIT " C" COMPENSATION RVPUBORD\560830 2 IV. ESTIMATED BUDGET The scope of services and work project described in Section II of this proposal will be undertaken and completed for a fee of $58,200.00, not including printing and reproduction. This fee includes project management, preparation of several technical studies, the environmental impact analysis (including the Draft and Final PEIRs), and attendance at public hearings. In addition to the professional fees identified above, a fee of $6,250.00 has been estimated to be necessary for printing and reproduction. The total estimated budget, including printing and reproduction is $64,450.00. Estimated Budget — Draft Program EIR Amendment to the San Jacinto Redevelopment Plan Redevelopment Agency of the City of San Jacinto San Jacinto, CA Task Estimated Budget 1 Project Management $ 6,000.00 2 Initial Study/Notice of Preparation $ 4,600.00 3 Sub-Consultant Studies $ 1,500.00 3 Screencheck Program EIR $ 28,500.00 4 Draft Program EIR $ 3,500.00 5 Response to Public Comments $ 4,500.00 6 Final Program EIR $ 1,500.00 7 Statement of Findings of Fact/Mitigation Monitoring Program $ 4,500.00 8 Public Hearings $ 3,600.00 Sub-Total — Professional Fees $ 58,200.00 Printing and Reproduction $ 5,500.00 Screencheck Draft PEIR ($ 500.00) Draft PEIR (50 Copies) ($ 3,000.00) Final PEIR (20 Copies) ($ 1,500.00) Response to Comments ($ 500.00) Miscellaneous (Postage and Supplies) $ 750.00 Certified Mail for NOP and Draft PEIR ($ 600.00) Supplies ($ 150.00) Total Printing and Reproduction $ 6,250.00 TOTAL ESTIMATED BUDGET $ 64,450.00 Proposal for the Preparation of a Draft Program Environmental Impact Report Amendment to the San Jacinto Redevelopment Plan March 2009 15 Although the estimated budget identifies the costs anticipated to prepare the Draft PEIR as stipulated in the Request for Proposal, some of the fees are estimates only, including project management, response to public comments, attendance at public hearings, and printing costs. In addition, estimated budgets for the preparation of technical studies, if determined to be necessary, are not included in the budget estimate presented above. Should it be determined that additional efforts are required that were not anticipated and/or that exceed the total estimated budget stipulated above, the Redevelopment Agency of the City of San Jacinto will be notified in writing immediately and a supplemental budget proposed and approved to undertake the additional work efforts. Proposal for the Preparation of a Draft Program Environmental Impact Report Amendment to the San Jacinto Redevelopment Plan March 2009 16 AGENDA TRANSMITTAL FORD! TO: Dorothy L. Chouinard, City Clerk Enclosure: Staff Report for Redevelopment Agency Meeting: March 19, 2009 Subject: Adoption of Resolution setting forth Health and Safety Code section 33445 findings and authorizing the Redevelopment Agency of the City to pay for the costs associated with the construction of the landscape improvements around the parking lot at the Estudillo Mansion and Heritage Park and adoption of Resolution setting forth Health and Safety Code section 33445 findings Consent Calendar Item Public Hearing Item: Notice required Yes no Copy attached Yes no Published: Notices sent (date(s) XX City Departments Item )0( Attachment includes: A. Resolution No. 09- IC (cyi W ) B. Contractor Bid List C. Richard Pope Professional Services Work Authorization XX Other: THIS IS A JOINT MEETING WITH THE CITY COUNCIL Please provide a fully executed copy of documents to: Steven Pasarow Please record and return conformed copy Your IMMEDIATE attention is necessary Date: March 10, 2009 Person Presenting Item: Steven G. Pasarow, Redev. Opns. Mgr. AGENDA ITEM March 19,19, 2009 TO: Honorable Chairman and Members of the Redevelopment Agency FROM: Steven G. Pasarow, Redevelopment Operations Manager Via Tim HuIts, Assistant City Manager SUBJECT: Adoption of Resolution setting forth Health and Safety Code section 33445 findings and authorizing the Redevelopment Agency of the City to pay for the costs associated with the construction of the landscape improvements around the parking lot at the Estudillo Mansion and Heritage Park, and adoption of an amendment to the RDA Budget to allocate funds in the amount of $15,840.00 to pay for these costs and expenses. RECOMMENDATION: Staff recommends that the Redevelopment Agency, by motion: 1) Adopt the attached Resolution setting forth the required Health and Safety Code section 33445 findings; 2) Authorize the Executive Director to execute all contract documents necessary for the construction of the landscaping improvements around the parking lot at the Estudillo Mansion and Heritage Park; and 3) Adopt an amendment to the RDA Budget to allocate $15,840.00 from the 2005 Redevelopment Bond Refinance Proceeds (non-housing fund) to pay the costs associated with the landscape construction, Landscape Architectural Services and contingency costs. DISCUSSION: At its January 2009 meeting, the City Council directed staff to advertise for bids to construct the landscape phase of the San Jacinto Museum Parking Lot Page 1 of 3 Project. Staff placed an advertisement in the Public Notices section of the Press- Enterprise; placed plans and specifications at three local plan review houses and contacted several local landscape firms requesting bids for the construction of the landscape improvements around the parking lot at the Estudillo Mansion and Heritage Park. Twelve bids were received; one was rejected because that contractor did not attend the mandatory job walk on February 24 th . The top five bids are as follows, (a list of all bids received is attached as Exhibit A): EZ Sunnyday Landscape: Adame Landscape Inc.: Green Horizons Landscape: Gothic Landscape: Nature Tech Landscape, Inc.: $57,925.64 $60,759.50 $79,411.56 $82,710.16 $84,533.00 EZ Sunnyday Landscape of Rialto, CA is the lowest responsible bidder. Staff has checked the references for this contractor and found them to be acceptable. EZ Sunnyday Landscape is the contractor that constructed the Water Conservation Education Garden in 2007 and is familiar with the site and the City's contracting procedures. In addition to the cost of the construction, the project Landscape Architect, Richard Pope and Associates of San Bernardino, has prepared a Professional Services agreement to oversee the landscape work of the contractor by providing up to 22 hours of field services including review of all plant submittals, plant placement, inspections, field reports and other services as needed for a not to exceed cost of $6,400, (Exhibit B). The parking lot landscape construction includes site and soil preparation, installation of all plant materials and irrigation lines and corrections to the wheel chair ramps in the area surrounding the parking lot to ensure that they are ADA compliant. The construction schedule for this project has work beginning on or about April 17 with a 75 day contract duration and anticipates completion by June 30 so it will not interfere with the Fourth of July events held at the Mansion and Park. Funding for the parking lot and landscaping was provided through an Economic Development Grant from the U. S. Department of Housing and Urban Development in 2007. The first phase of the project (parking lot construction) cost $242,000 out of a total HUD grant of $297,000 leaving a balance of $55,000 for the landscaping phase. Because the landscaping is a part of the total HUD approved project, it does need to be completed before the City will receive any reimbursement of funds from HUD. The architect's estimate for the project exceeds the amount of HUD funds available, so it is anticipated that the Page 2 of 3 additional funds to complete this phase will be made available from the Redevelopment Agency's non-housing funds. The City Attorney's office has researched the use of redevelopment funds to provide for improvements to historical resources and park improvements and has determined that... "Redevelopment" as defined in the California Health and Safety Code Section 33021...is defined as including the provision for open-space types of uses, including public recreation areas and other public grounds. Non-housing funds may be used for public park improvements within, or of a benefit to a project area. Since the Estudillo Mansion and Heritage Park is located within the San Jacinto Project Area, redevelopment funds may be used for the public park improvements, provided that the City and Agency make the required Health and Safety Code section 33445 findings as set forth in the attached Resolution. Therefore, staff recommends that the Agency adopt the attached Resolution and allocate funds to pay costs associated with the construction of the parking lot landscaping. ALTERNATIVES: 1 ) Staff recommends that the Redevelopment Agency adopt the attached Resolution and authorize the Executive Director to execute all necessary contract documents with EZ Sunnyday Landscape and adopt an amendment to the RDA Budget to allocate $15,840.00 from the 2005 Redevelopment Bond Refinance Proceeds to pay the costs associated with the construction of the landscape improvements and for Landscape Architectural Services at the Estudillo Mansion and Heritage Park. 2) Continue this action and direct staff further; 3) Deny the request. FISCAL IMPACT: There are adequate funds remaining in the 2005 Bond Refinance (non-housing) Fund to allow for the allocation of $15,840.00 to cover the costs associated with the construction of the landscape improvements and landscape architectural services including a 10 percent contingency, provided that an amendment to the RDA Budget is required to allocate this funding for the current year. ATTACHMENTS: • RDA Resolution 09- • Exhibit A; Summary of Bids Received • Exhibit B; Richard Pope Professional Services Work Authorization Page 3 of 3 STATE OF CALIFORNIA) RESOLUTION NO. COUNTY OF RIVERSIDE)ss CITY OF SAN JACINTO ) A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN JACINTO APPROVING PAYMENT OF CERTAIN EXPENSES RELATED TO PUBLIC IMPROVEMENTS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33445 WHEREAS, the Redevelopment Agency of the City of San Jacinto ("Agency") is engaged in the activities necessary to execute and implement the redevelopment plan ("Redevelopment Plan") for the Agency's San Jacinto Redevelopment Project ("Project Area"); and WHEREAS, the Agency is undertaking certain activities necessary for redevelopment in the Project Area pursuant to the provisions of the California Community Redevelopment Law (Health & Safety Code §§ 33000 et seq.) ("CRL") and the Redevelopment Plan; and WHEREAS, pursuant to Section 33021 of the CRL, "redevelopment" includes the provision of public grounds and improvements of public or private recreation areas and other public grounds; and WHEREAS, the City of San Jacinto ("City") owns and operates the Estudillo Mansion and Heritage Park, which is located in the Project Area; and WHEREAS, the Agency wishes to fund the construction of landscape improvements at the Estudillo Mansion and Heritage Park within the area surrounding the parking lot and adjacent to the existing water conservation garden. The work will include site and soils preparation, installation of all plant materials and irrigation lines and corrections to the wheel chair ramps to ensure compliance with ADA requirements (the "Project"); and WHEREAS, following proper advertisement for bids on the Project, twelve bids were received and EZ Sunnyday Landscape of Rialto, CA was the lowest responsive, responsible bidder; and WHEREAS, the Project will beautify the Project Area and improve the physical condition of the Estudillo Mansion and Heritage Park, providing landscape improvements to the parking lot, and thus assisting in the elimination of blight, and the preservation of a historic resource within the City; and WHEREAS, the Agency desires to pay for the costs of the Project, in the amount of $15,840.00, with bond proceeds or any other funds of the Agency legally available for such purpose; and 1 of 4 ONTARIOTGORE\302496.2 WHEREAS, pursuant to CRL Section 33445, the Agency may, with the consent of the City Council, pay the costs of the Project if the Agency Board makes certain findings; and NOW, THEREFORE, BE IT RESOLVED, BY THE AGENCY BOARD: Section 1. Findings. The Agency Board hereby consents to the Agency's financing of the Project, and finds the following: (a) In accordance with CRL Section 33445, the Agency Board finds and determines, based on the information contained in the staff report accompanying this Resolution, as well as the oral presentation of staff and other such written and oral evidence as presented to the Agency Board, the following: (I) The Agency's financing of the Project is necessary to effectuate the purposes of the Redevelopment Plan because such financing will assist in improving and rehabilitating the physical condition of the Estudillo Mansion and Heritage Park, and thus the Project Area. The Project will beautify the area and assist in the elimination of blight. The Project will: (a) improve the quality of life in the Project Area by improving the neighborhood; (b) contribute to the long-term success of the Project Area; (c) eliminate blighting conditions in the Project Area; (d) enhance recreational opportunities in the Project Area. (ii) The Agency's financing of the Project will assist in the elimination of blighting conditions in the Project Area and is consistent with the Agency's Implementation Plan for the Project Area. Section 2. Further Acts. The Executive Director of the Agency is hereby authorized, with the concurrence of Agency Counsel, to take such further actions and execute such other agreements as may be necessary or appropriate in administering the actions authorized by this Resolution. Section 3. CEQA Compliance. The Agency Board hereby finds and determines that it can be seen with certainty that there is no possibility that this Resolution may have a significant adverse effect on the environment. Thus, the adoption of this Resolution is exempt from the requirements of the California Environmental Quality Act (Public Resources Code §§ 21000 et seq.) ("CEQA") pursuant to Section 15061(b)(3) of the CEQA Guidelines. 2 of 4 ONTARIOTGORE\302496.2 Section 4. Notice of Exemption. Agency staff is hereby directed to file a Notice of Exemption within five (5) days following the adoption of this Resolution. Section 5. Effective Date. This Resolution shall take effect upon its adoption. PASSED, APPROVED and ADOPTED, this 19th day of March, 2009, by the following vote: Ayes: Nays: Absent: Abstain: [signatures on the following page] 3 of 4 ONTARIOTGORD302496.2 Chairman of the Redevelopment Agency of the City of San Jacinto ATTEST: APPROVED AS TO FORM: BEST BEST & KRIEGER LLP Dorothy Chouinard, Agency Secretary Jeff Ballinger, Agency Counsel 4 of 4 ONTARIOTGORE\302496.2 CERTIFICATION STATE OF CALIFORNIA COUNTY OF RIVERSIDE ) ss. CITY OF SAN JACINTO I, Dorothy Chouinard, Agency Secretary of the San Jacinto Redevelopment Agency do hereby certify that the foregoing Resolution No. was duly and regularly adopted by the Agency Board at a regular meeting thereof, held on the day of 2009, and that the foregoing is full, true and correct copy of said Resolution. By: Dorothy Chouinard, Agency Secretary ONTARIOTGORE\302496.2 SAN JACINTO MUSEUM PARKING LOT LANDSCAPE — PROJECT 05-104; PHASE II MARCH 9, 2009, 2:00 P.M. Bidder Name Bid Amount Ad4enthmr01 Bond GOkkti LAM Gisccpe_ ife2, 7/0. 16 NoNE_ flint a. Wail Ehl -ari 0uses ' 0-1 N. lb k &Ivan 140i Lovrd.; -1-ct Lin .66 , 4 Y Drym, emencw.- (onfra-c. ft/ietsi --- q.31 w.50 Lk q A-clam/1.Q, izinsrascstia.- 144.c.-" ' 6 0 ,..) 111 \I k 134 i "Kik---C. TMC--- 1 2.1 14.4i 6.3 L4 Wit ske real La (YILISapti:11, ituc , 4 WI 533,eD ti 7 0 4 T Lsc Cond-S ' Ir 1331 03 Li eabhiAZ s- J D C.- Tyv c., it gb i sasyo t i `i E. Sumkuici iisc— *57 1 6)25 . 64 4 #1'"''' M°-t.". 4116^F 144fictscwfl2"- 4' 4 qq, 1 Ic.0,) Li y 6t) 'den to003A- $`99 e a -16 ,q( 1 Page 1 of Landscape Architecture - Urban Design and Planning WORK AUTHORIZATION CLIENT: CITY OF SAN JACINTO CONTRACT DATE:1/29/09 248 EAST MAIN STREET SAN JACINTO, CA. 92583 PROJECT: WATER CONSERVATION EDUCATION GARDEN-PARKING LOT FRANCISCO ESTUDILLO HERRITAGE PARK, SAN JACINTO, CA FIELD SERVICES SECTION A: Consultant agrees to perform the following Professional Services DESCRIPTION OF WORK: This letter confirms the conversation/agreement of 1/29/09 between Steve Pasarow and Richard Pope wherein the Landscape Architect was requested to provide the following proposal: 1) PROVIDE TWENTY-TWO (22) HOURS OF FIELD SERVICES DURING CONSTRUCTION INCLUDING; REVIEW SUBMITTALS, CLARIFICATIONS, COORDINATIONS, INSPECTIONS, AND FIELD REPORTS AS NEEDED. 2) REIMBURSABLES EXPENSES BUDGET. $ 6000. $ 400. WORK NOT INCLUDED: REVISIONS TO LANDSCAPE PLANS DUE TO SITE PLAN REVISIONS, OR REVISIONS DUE TO CHANGES IN AGENCY STANDARDS WHILE WORK IS IN PROGRESS; SUBMITTAL AND/OR REVIEW FEES, OR ANYTHING NOT SPECIFICALLY STATED. 181 N. 'E' Street - San Bernardino, Ca 92401 -(909) 888-5568 - Ca Lt. #2664 - Fax (909) 384-9854 - E-mail: rpa.la@verizon,net RICHASIEDP,E & ASSOCIA RICHARD POPE AND ASSOCIATES Landscape Architecture/Urban Design and Planning (909) 888-5568 fax (909) 384-9854 SECTION B: COMPENSATION WILL Time Fee (Hourly) Not-to-Exceed: $ Plus Reimbursables Per Prevailing Rate Schedule Attached. _Time (Hourly) & Materials Not-to-Exceed: $ 6400. Field Services Not Included but available at Prevailing Rate Schedule: Initial: Please note fees are itemized for client's clarification only and cannot be broken out or separated from fee total PAYMENT Will BE: Progressively as work is performed. To be billed monthly. Balance is always due immediately/30 days is only marginally acceptable. All prices are based on project completion date to be within 3 months of the original contract date. Fees are valid for three (3) months from contract date. A late payment FINANCE CHARGE will be computed at the highest rate the law allows, and will be applied to any unpaid balance commencing 30 days after the date of the original invoice. Any balance left unpaid after 30 days will be subject to any legal means necessary to collect the debt. The standard provisions set forth on the attached page are incorporated herein and made a part of this agreement. The parties hereto have accepted, made and executed this Agreement upon the terms, conditions and provisions stated above which are incorporated hereinto and made a part of this Agreement. Please return one signed copy of this agreement to me. The other copy is for your files. Thank you very much. CLIENT: CITY OF SAN JACINTO BY DATE: RICHARD POPE AND ASSOCIATES Landscape Architecture/Urban Design and Planning (909) 888-5568 fax: (909) 384-9854 STANDARD PROVISIONS OF AGREEMENT Client and consultant agree that the following provisions shall be part of their agreement. Client and consultant agree to cooperate with each other in every way on project. All original papers, documents, drawings and other work product of consultant and copies thereof, produced by consultant pursuant to this agreement, except documents which are required to be filed with public agencies, shall remain the property of consultant and may be used without the consent of client. In the event all of any portion of the work prepared or partially prepared by consultant be suspended, abandoned, or terminated, client shall pay consultant full fee. If any action at law or equity, including an action for declaratory relief, is brought to enforce or interpret the provisions of this agreement including an action for professional or other negligence, or breach of contract, the prevailing party shall be entitled to reasonable attorneys fees which fees may be set by the court in the same action or in a separate action brought for that purpose, in addition to any other relief to which he may be entitled. RICHARD POPE AND ASSOCIATES' Landscape Architecture/Urban Design and Planning (909) 888-5568 fax: (909) 384-9854 PREVAILING RATE SCHEDULE Through July 31, 2009 OFFICE PERSONNEL Landscape Architect (Registered) $135/Hour Designer/Draftsperson $115/Hour Draftsperson $95/Hour Administrative Assistant $85/Hour Clerical $85/Hour MISCELLANEOUS REIMBURSABLE EXPENSES Mileage $1.00/Mile Outside printing, reproduction, photography, long-distance telephone, and shipping costs will be billed at our direct cost plus 35%. AGENDA ITEM March 19, 2009 The Honorable Mayor and Members of the City Council FROM: Eric Skaugset, Deputy City Engineer Mike Emberton, Public Works Director SUBJECT: Approval of Change Order for Replacement of Corroded Rafters at Bath Tank No. 2 (CIP 07-021) RECOMMENDATION: Staff recommends that the City Council, by motion: 1. Authorize the City Engineer to approve a change order to the Bath Tank Structural Repair project to replace 20 badly corroded roof rafters; 2. Allocate an additional $40,000 from the Water Capital Fund to cover the cost of the change order. DISCUSSION: The Bath Tank Structural Repairs project is currently under construction. Recently the project's contractor, Paso Robles Tank, completed sandblasting of the roof rafters within the tank and a review of their structural integrity was performed. Once the metal was exposed by sandblasting, the rafters were found to be badly corroded. The condition was significantly worse than originally anticipated by the City's structural consultant. Attached to this report please find a letter from our consultant (Harper & Associates) summarizing their findings. They recommend that the rafters in question be replaced at this time. There are a total of 20 rafters that would be replaced. This recommendation has been reviewed by the contractor as well as the City Engineer's office and the Public Works Department. All parties are in agreement that it is the appropriate action to take. Page 1 of 2 HARPER & ASSOCIATES ENGINEERING, INC. CONSULTING ENGINEERS 1240 E. Ontario Ave., Ste. 102-312 Corona, CA 92881-8671 Phone (951) 372-9196 Fax (951) 372-9198 MEMORANDUM Date: March 11, 2009 To: Joe Van Sickle From: Krista Harper Subject: Bath No. 2 Reservoir The field evaluation of the 20 remaining rafters was accomplished today to determine their condition after the surfaces were abrasive blast cleaned to remove the coating and rust scale. The rafters were blast cleaned at the center support plate and approximately 10 to 15 ft from the center, but not all of the coating and scale was removed from the flanges in this area. The mid-span of the rafters had not been blasted. Prior to today's field evaluation, pictures of the rafter ends at the center support plate were forwarded to me by the coating inspector, John Heard. These pictures were then forwarded to our Structural Engineer, Robert Wozniak, for review. Mr. Wozniak determined that although the ends of the rafters have severe metal loss on the web and flanges, they could be repaired. In addition he proposed a repair procedure for the rafter ends, which was presented at the field evaluation. During the field inspection the ten (10) rafters on the north-east side of the reservoir were inspected first. The condition of the rafter ends at the center vent was found to be consistent with the pictures previously reviewed. The 10 to 15 ft. portion of the rafter flanges that had been blasted did have significant metal loss, but were found to be in fair condition. Perforations in the bottom of the web were observed in one of the rafters on this side of the reservoir. The rafters on the south-west side of the reservoir were then inspected. Again, the condition of the rafter ends at the center vent was found to be consistent with the pictures previously reviewed and the portion of the rafter flanges that had been blasted did have significant metal loss, but were found to be in fair condition. Unfortunately, a majority of the rafters on this side of the reservoir had perforations along the bottom of the web just above the flange, with three of the rafters having perforation along most of the length of the blasted portion of the rafter. Since the entire rafter had not been blasted, the extent of the web perforation could not be determined. After the field investigation, Mr. Wozniak was contact to discuss the rafters with the web perforation. He stated that the rafters could be repaired with plating. Unfortunately, the time and material costs for repairing both the rafter ends at the center support plate and plating the webs with the perforations would probably be close to the cost for replacement of the rafter. Based on the field investigation at least seven of the 20 rafters have web perforations, but this number could increase when the remainder of the rafters are blasted. Based on the above information, all of the rafters can be repaired by plating. Unfortunately, the costs for repairing the rafters with both the rafter ends at the center support plate and plating the webs with the perforations would probably be close to the cost for replacement of the rafter. The estimated cost for repairing the rafters with only 7rafters requiring additional plating of the webs would be in the range of $28,000 to $38,000 based on $300 per crew hour and materials. If more than the 7 rafters require plating on the web this cost would increase. The additional time required for this work would probably be two weeks. The estimated time required to replace all the rafters would probably be at least 4 weeks. The additional cost for 20 new rafters would be $43,000 per the contract unit cost plus any additional cost the Owner agrees too. It is estimated the cost for the twenty new rafters would be in the range of $58,000 to $65,000. Should have any questions regarding the above information or need additional information to make the final decision, do not hesitate to call me at (951) 372-9196. Sincerely, Harper & Associates Engineering, Inc. Krista Harper, P.E. Project Manager PASO ROBLES TANK, INC. Central Coast Stainless eacr CA Lic. 784971 (805)227-1641. (805) 238-0888 Fax (805) 238-9654 825 26th Street • Paso Robles, CA 93446 P.O. Box 3229 • Paso Robles, CA 93447 WEB: www.pasoroblestank.corn E-MAIL: chris@pasoroblestank.com. Pages: 1 March 17, 2009 CHANGE ORDER # 1 To: Joe Van Sickle City Of Ian Jacinto 166 E East Main St., Suite 2 San Jacinto, CA 92583 Phone: 1-951-654-3592 Via E-mail: Holly Binkley [holly@trilakeconsultants.com ] Reference: 4335-01 San Jacinto Bath Tank No.2 Subject: Remove and Install Int. Rafters • Removal and Installation of 20 rafters $2,150.00 per Rafter $43,000.00 • Removal and Installation of 20 Rafter Ties $262.50 per $5,250.00 • Re- Install roof Blockings at 2 locations $2000.00 per $4,000.00 Shop Blast and Prime Rafters $4,000.00 • Mobilization (FOB Rafters) $1,800.00 • Total $ 58,050.00 TERMS AND CONDITIONS Terms and Conditions still apply as set forth in PRT's Bid Proposal #. Respectfully Submitted, Chris Homen Project Manager We look forward to working with you. Accepted By: Date: Signature: Title: MEMORANDUM TO: The Honorable Mayor and City Council Members FROM: Dorothy L. Chouinard, City Clerk DATE: March 18, 2009 SUBJECT: Urgency Item being requested to add to March 19, 2009 Agenda Please find attached a staff report with attachments to request approval of a change order for replacement of corroded rafters at Bath Tank No. 2. This item came up after the agenda was posted. Because of the urgency and timing sensitivity it needs to be added at the beginning of the meeting. If successfully added (4/5 th vote) it will become Agenda Item 5.2 on the Regular City Council Agenda. Thank you! AGENDA ITEM 5k March 19, 2009 The Honorable Mayor and Members of the City Council FROM: Eric Skaugset, Deputy City Engineer Mike Emberton, Public Works Director SUBJECT: Approval of Change Order for Replacement of Corroded Rafters at Bath Tank No. 2 (CIP 07-021) RECOMMENDATION: Staff recommends that the City Council, by motion: 1. Authorize the City Engineer to approve a change order to the Bath Tank Structural Repair project to replace 20 badly corroded roof rafters; 2. Allocate an additional $40,000 from the Water Capital Fund to cover the cost of the change order. DISCUSSION: The Bath Tank Structural Repairs project is currently under construction. Recently the project's contractor, Paso Robles Tank, completed sandblasting of the roof rafters within the tank and a review of their structural integrity was performed. Once the metal was exposed by sandblasting, the rafters were found to be badly corroded. The condition was significantly worse than originally anticipated by the City's structural consultant. Attached to this report please find a letter from our consultant (Harper & Associates) summarizing their findings. They recommend that the rafters in question be replaced at this time. There are a total of 20 rafters that would be replaced. This recommendation has been reviewed by the contractor as well as the City Engineer's office and the Public Works Department. All parties are in agreement that it is the appropriate action to take. Page 1 of 2 ALTERNATIVES: Approve or disapprove the change order and additional funding allocation as presented herein. FISCAL IMPACT: The contractor has given the City a change order cost of $58,050 for the replacement of the rafters. This cost proposal is consistent with the unit prices provided in their original bid and the City Engineer's office believes it is appropriate for the scope of work. The original contract amount approved by the City Council was $304,950, with a 10% contingency approved as well. The $58,050 change order cost exceeds that contingency. Staff requests a budget adjustment as follows: Low bid: $304,950 (previously approved) 10% contingency: $30,050 (previously approved Soft Costs: $40,000 (previously approved) New allocation: $40,000 Total authorized construction cost $415,000 The proposed action would supplement the previously approved funding to fully pay for the proposed change order, and leave an additional $12,000 of contingency in place to handle any subsequent changes during the remainder of construction. Staff recommends that that Council allocate the additional funding for the new rafters from the City's Water Capital fund. There are adequate funds from this source available for this action. ATTACHMENTS: Letter from Harper & Associates Engineering dated 3/11/09 Change Order proposal from Paso Robles Tank dated 3/17/09 Page 2 of 2 HARPER & ASSOCIATES ENGINEERING, INC. CONSULTING ENGINEERS 1240 E. Ontario Ave., Ste. 102-312 Corona, CA 92881-8671 Phone (951) 372-9196 Fax (951) 372-9198 MEMORANDUM Date: March 11,2009 To: Joe Van Sickle From: Krista Harper Subject: Bath No. 2 Reservoir The field evaluation of the 20 remaining rafters was accomplished today to determine their condition after the surfaces were abrasive blast cleaned to remove the coating and rust scale. The rafters were blast cleaned at the center support plate and approximately 10 to 15 ft from the center, but not all of the coating and scale was removed from the flanges in this area. The mid-span of the rafters had not been blasted. Prior to today's field evaluation, pictures of the rafter ends at the center support plate were forwarded to me by the coating inspector, John Heard. These pictures were then forwarded to our Structural Engineer, Robert Wozniak, for review. Mr. Wozniak determined that although the ends of the rafters have severe metal loss on the web and flanges, they could be repaired. In addition he proposed a repair procedure for the rafter ends, which was presented at the field evaluation. During the field inspection the ten (10) rafters on the north-east side of the reservoir were inspected first. The condition of the rafter ends at the center vent was found to be consistent with the pictures previously reviewed. The 10 to 15 ft. portion of the rafter flanges that had been blasted did have significant metal loss, but were found to be in fair condition. Perforations in the bottom of the web were observed in one of the rafters on this side of the reservoir. The rafters on the south-west side of the reservoir were then inspected. Again, the condition of the rafter ends at the center vent was found to be consistent with the pictures previously reviewed and the portion of the rafter flanges that had been blasted did have significant metal loss, but were found to be in fair condition. Unfortunately, a majority of the rafters on this side of the reservoir had perforations along the bottom of the web just above the flange, with three of the rafters having perforation along most of the length of the blasted portion of the rafter. Since the entire rafter had not been blasted, the extent of the web perforation could not be determined. After the field investigation, Mr. Wozniak was contact to discuss the rafters with the web perforation. He stated that the rafters could be repaired with plating. Unfortunately, the time and material costs for repairing both the rafter ends at the center support plate and plating the webs with the perforations would probably be close to the cost for replacement of the rafter. Based on the field investigation at least seven of the 20 rafters have web perforations, but this number could increase when the remainder of the rafters are blasted. Based on the above information, all of the rafters can be repaired by plating. Unfortunately, the costs for repairing the rafters with both the rafter ends at the center support plate and plating the webs with the perforations would probably be close to the cost for replacement of the rafter. The estimated cost for repairing the rafters with only 7rafters requiring additional plating of the webs would be in the range of $28,000 to $38,000 based on $300 per crew hour and materials. If more than the 7 rafters require plating on the web this cost would increase. The additional time required for this work would probably be two weeks. The estimated time required to replace all the rafters would probably be at least 4 weeks. The additional cost for 20 new rafters would be $43,000 per the contract unit cost plus any additional cost the Owner agrees too. It is estimated the cost for the twenty new rafters would be in the range of $58,000 to $65,000. Should have any questions regarding the above information or need additional information to make the final decision, do not hesitate to call me at (951) 372-9196. Sincerely, Harper & Associates Engineering, Inc. Krista Harper, P.E. Project Manager p PASO ROBLES TANK, INC. Central Coast Stainless eacf CA Lie. 784971 (805)227-1641. (805) 238-0 X 8 Fax (805) 238-9654 825 26th Street • Paso Robles, CA 93446 P.O. Box 3229 • Paso Robles, CA 93447 WEB: www.pasoroblestank.com E-MAIL: chris@pasoroblestank.com Pages: 1 March 17, 2009 CHANGE ORDER # 1 To: Joe Van Sickle City Of tan Jacinto 166 E East Main St., Suite 2 San Jacinto, CA 92583 Phone: 1-951-654-3592 Via E-mail: Holly Binkley [holly@trilakeconsultants.com ] Reference: 4335-01 San Jacinto Bath Tank No.2 Subject: Remove and Install Int. Rafters Removal and Installation of 20 rafters $2,150.00 per Rafter $43,000.00 Removal and Installation of 20 Rafter Ties $262.50 per $5,250.00 Re- Install roof Blockings at 2 locations $2000.00 per $4,000.00 ;=. Shop Blast and Prime Rafters $4,000.00 Mobilization (FOB Rafters) $1,800.00 Total $ 58,050.00 TERMS AND CONDITIONS Terms and Conditions still apply as set forth in PRT's Bid Proposal #. Respectfully Submitted, Chris Homen Project Manager We look forward to working with you. Accepted By: Date: Signature: Title: T SAN )AC INTO MEMORANDUM TO: The Honorable Mayor and City Council Members FROM: Dorothy L. Chouinard, City Clerk DATE: March 18, 2009 SUBJECT: Urgency Item being requested to add to March 19, 2009 Agenda Please find attached a staff report with attachments to request approval of a change order for replacement of corroded rafters at Bath Tank No. 2. This item came up after the agenda was posted. Because of the urgency and timing sensitivity it needs to be added at the beginning of the meeting. If successfully added (4/5 th vote) it will become Agenda Item 5.2 on the Regular City Council Agenda. Thank you! AGENDA ITEM 5,D, March 19, 2009 T • The Honorable Mayor and Members of the City Council FROM: Eric Skaugset, Deputy City Engineer Mike Emberton, Public Works Director SUBJECT: Approval of Change Order for Replacement of Corroded Rafters at Bath Tank No. 2 (CIP 07-021) RECOMMENDATION: Staff recommends that the City Council, by motion: 1. Authorize the City Engineer to approve a change order to the Bath Tank Structural Repair project to replace 20 badly corroded roof rafters; 2. Allocate an additional $40,000 from the Water Capital Fund to cover the cost of the change order. DISCUSSION: The Bath Tank Structural Repairs project is currently under construction. Recently the project's contractor, Paso Robles Tank, completed sandblasting of the roof rafters within the tank and a review of their structural integrity was performed. Once the metal was exposed by sandblasting, the rafters were found to be badly corroded. The condition was significantly worse than originally anticipated by the City's structural consultant. Attached to this report please find a letter from our consultant (Harper & Associates) summarizing their findings. They recommend that the rafters in question be replaced at this time. There are a total of 20 rafters that would be replaced. This recommendation has been reviewed by the contractor as well as the City Engineer's office and the Public Works Department. All parties are in agreement that it is the appropriate action to take. Page 1 of 2 ALTERNATIVES: Approve or disapprove the change order and additional funding allocation as presented herein. FISCAL IMPACT: The contractor has given the City a change order cost of $58,050 for the replacement of the rafters. This cost proposal is consistent with the unit prices provided in their original bid and the City Engineer's office believes it is appropriate for the scope of work. The original contract amount approved by the City Council was $304,950, with a 10% contingency approved as well. The $58,050 change order cost exceeds that contingency. Staff requests a budget adjustment as follows: Low bid: $304,950 (previously approved) 10% contingency: $30,050 (previously approved Soft Costs: $40,000 (previously approved) New allocation: $40,000 Total authorized construction cost: $415,000 The proposed action would supplement the previously approved funding to fully pay for the proposed change order, and leave an additional $12,000 of contingency in place to handle any subsequent changes during the remainder of construction. Staff recommends that that Council allocate the additional funding for the new rafters from the City's Water Capital fund. There are adequate funds from this source available for this action. ATTACHMENTS: Letter from Harper & Associates Engineering dated 3/11/09 Change Order proposal from Paso Robles Tank dated 3/17/09 Page 2 of 2 HARPER & ASSOCIATES ENGINEERING, INC. CONSULTING ENGINEERS 1240 E. Ontario Ave., Ste. 102-312 Corona, CA 92881-8671 Phone (951) 372-9196 Fax (951) 372-9198 MEMORANDUM Date: March 11, 2009 To: Joe Van Sickle From: Krista Harper Subject: Bath No. 2 Reservoir The field evaluation of the 20 remaining rafters was accomplished today to detennine their condition after the surfaces were abrasive blast cleaned to remove the coating and rust scale. The rafters were blast cleaned at the center support plate and approximately 10 to 15 ft from the center, but not all of the coating and scale was removed from the flanges in this area. The mid-span of the rafters had not been blasted. Prior to today's field evaluation, pictures of the rafter ends at the center support plate were forwarded to me by the coating inspector, John Heard. These pictures were then forwarded to our Structural Engineer, Robert Wozniak, for review. Mr. Wozniak determined that although the ends of the rafters have severe metal loss on the web and flanges, they could be repaired. In addition he proposed a repair procedure for the rafter ends, which was presented at the field evaluation. During the field inspection the ten (10) rafters on the north-east side of the reservoir were inspected first. The condition of the rafter ends at the center vent was found to be consistent with the pictures previously reviewed. The 10 to 15 ft. portion of the rafter flanges that had been blasted did have significant metal loss, but were found to be in fair condition. Perforations in the bottom of the web were observed in one of the rafters on this side of the reservoir. The rafters on the south-west side of the reservoir were then inspected. Again, the condition of the rafter ends at the center vent was found to be consistent with the pictures previously reviewed and the portion of the rafter flanges that had been blasted did have significant metal loss, but were found to be in fair condition. Unfortunately, a majority of the rafters on this side of the reservoir had perforations along the bottom of the web just above the flange, with three of the rafters having perforation along most of the length of the blasted portion of the rafter. Since the entire rafter had not been blasted, the extent of the web perforation could not be determined. After the field investigation, Mr. Wozniak was contact to discuss the rafters with the web perforation. He stated that the rafters could be repaired with plating. Unfortunately, the time and material costs for repairing both the rafter ends at the center support plate and plating the webs with the perforations would probably be close to the cost for replacement of the rafter. Based on the field investigation at least seven of the 20 rafters have web perforations, but this number could increase when the remainder of the rafters are blasted. Based on the above information, all of the rafters can be repaired by plating. Unfortunately, the costs for repairing the rafters with both the rafter ends at the center support plate and plating the webs with the perforations would probably be close to the cost for replacement of the rafter. The estimated cost for repairing the rafters with only 7rafters requiring additional plating of the webs would be in the range of $28,000 to $38,000 based on $300 per crew hour and materials. If more than the 7 rafters require plating on the web this cost would increase. The additional time required for this work would probably be two weeks. The estimated time required to replace all the rafters would probably be at least 4 weeks. The additional cost for 20 new rafters would be $43,000 per the contract unit cost plus any additional cost the Owner agrees too. It is estimated the cost for the twenty new rafters would be in the range of $58,000 to $65,000. Should have any questions regarding the above information or need additional information to make the final decision, do not hesitate to call me at (951) 372-9196. Sincerely, Harper & Associates Engineering, Inc. Krista Harper, P.E. Project Manager PASO ROBLES TANK, INC. Central Coast Stainless ees, CA Lic. 784971 (805)227-1641. (805) 238-0888 Fax (805) 238-9654 825 26th Street • Paso Robles, CA 93446 P.O. Box 3229 • Paso Robles, CA 93447 WEB: www.pasoroblestank.corn E-MAIL: chris(a)pasoroblestank.corn Pages: 1 March 17, 2009 CHANGE ORDER # 1 To: Joe Van Sickle City Of fan Jacinto 166 E East Main St., Suite 2 San Jacinto, CA 92583 Phone: 1-951-654-3592 Via E-mail: Holly Binkley [holly@trilakeconsultants.com ] Reference: 4335-01 San Jacinto Bath Tank No.2 Subject: Remove and Install Int. Rafters • Removal and Installation of 20 rafters $2,150.00 per Rafter Removal and Installation of 20 Rafter Ties $262.50 per • Re- Install roof Blockings at 2 locations $2000.00 per Shop Blast and Prime Rafters • Mobilization (FOB Rafters) • Total $43,000.00 $5,250.00 $4,000.00 $4,000.00 $1,800.00 $ 58,050.00 TERMS AND CONDITIONS Terms and Conditions still apply as set forth in PRT's Bid Proposal #. Respectfully Submitted, Chris Homen Project Manager We look forward to working with you. Accepted By: Date: Signature: Title: AC AN NTO MEMORANDUM TO: The Honorable Mayor and City Council Members FROM: Dorothy L. Chouinard, City Clerk DATE: March 18, 2009 SUBJECT: Urgency Item being requested to add to March 19, 2009 Agenda Please find attached a staff report with attachments to request approval of a change order for replacement of corroded rafters at Bath Tank No. 2. This item came up after the agenda was posted. Because of the urgency and timing sensitivity it needs to be added at the beginning of the meeting. If successfully added (4/5 th vote) it will become Agenda Item 5.2 on the Regular City Council Agenda. Thank you! AGENDA ITEM 5,D, March 19, 2009 TO: The Honorable Mayor and Members of the City Council FROM: Eric Skaugset, Deputy City Engineer Mike Emberton, Public Works Director SUBJECT: Approval of Change Order for Replacement of Corroded Rafters at Bath Tank No. 2 (CIP 07-021) RECOMMENDATION: Staff recommends that the City Council, by motion: 1. Authorize the City Engineer to approve a change order to the Bath Tank Structural Repair project to replace 20 badly corroded roof rafters; 2. Allocate an additional $40,000 from the Water Capital Fund to cover the cost of the change order. DISCUSSION: The Bath Tank Structural Repairs project is currently under construction. Recently the project's contractor, Paso Robles Tank, completed sandblasting of the roof rafters within the tank and a review of their structural integrity was performed. Once the metal was exposed by sandblasting, the rafters were found to be badly corroded. The condition was significantly worse than originally anticipated by the City's structural consultant. Attached to this report please find a letter from our consultant (Harper & Associates) summarizing their findings. They recommend that the rafters in question be replaced at this time. There are a total of 20 rafters that would be replaced. This recommendation has been reviewed by the contractor as well as the City Engineer's office and the Public Works Department. All parties are in agreement that it is the appropriate action to take. Page 1 of 2 ALTERNATIVES: Approve or disapprove the change order and additional funding allocation as presented herein. FISCAL IMPACT: The contractor has given the City a change order cost of $58,050 for the replacement of the rafters. This cost proposal is consistent with the unit prices provided in their original bid and the City Engineer's office believes it is appropriate for the scope of work. The original contract amount approved by the City Council was $304,950, with a 10% contingency approved as well. The $58,050 change order cost exceeds that contingency. Staff requests a budget adjustment as follows: • Low bid: $304,950 (previously approved) 10% contingency: $30,050 (previously approved) • Soft Costs: $40,000 (previously approved) • New allocation: $40,000 Total authorized construction cost: $415,000 The proposed action would supplement the previously approved funding to fully pay for the proposed change order, and leave an additional $12,000 of contingency in place to handle any subsequent changes during the remainder of construction. Staff recommends that that Council allocate the additional funding for the new rafters from the City's Water Capital fund. There are adequate funds from this source available for this action. ATTACI !MENTS: • Letter from Harper & Associates Engineering dated 3/11/09 • Change Order proposal from Paso Robles Tank dated 3/17/09 Page 2 of 2 HARPER & ASSOCIATES ENGINEERING, INC. CONSULTING ENGINEERS 1240 E. Ontario Ave., Ste. 102-312 Corona, CA 92881-8671 Phone (951) 372-9196 Fax (951) 372-9198 MEMORANDUM Date: March 11, 2009 To: Joe Van Sickle From: Krista Harper Subject: Bath No. 2 Reservoir The field evaluation of the 20 remaining rafters was accomplished today to determine their condition after the surfaces were abrasive blast cleaned to remove the coating and rust scale. The rafters were blast cleaned at the center support plate and approximately 10 to 15 ft from the center, but not all of the coating and scale was removed from the flanges in this area. The mid-span of the rafters had not been blasted. Prior to today's field evaluation, pictures of the rafter ends at the center support plate were forwarded to me by the coating inspector, John Heard. These pictures were then forwarded to our Structural Engineer, Robert Wozniak, for review. Mr. Wozniak determined that although the ends of the rafters have severe metal loss on the web and flanges, they could be repaired. In addition he proposed a repair procedure for the rafter ends, which was presented at the field evaluation. During the field inspection the ten (10) rafters on the north-east side of the reservoir were inspected first. The condition of the rafter ends at the center vent was found to be consistent with the pictures previously reviewed. The 10 to 15 ft. portion of the rafter flanges that had been blasted did have significant metal loss, but were found to be in fair condition. Perforations in the bottom of the web were observed in one of the rafters on this side of the reservoir. The rafters on the south-west side of the reservoir were then inspected. Again, the condition of the rafter ends at the center vent was found to be consistent with the pictures previously reviewed and the portion of the rafter flanges that had been blasted did have significant metal loss, but were found to be in fair condition. Unfortunately, a majority of the rafters on this side of the reservoir had perforations along the bottom of the web just above the flange, with three of the rafters having perforation along most of the length of the blasted portion of the rafter. Since the entire rafter had not been blasted, the extent of the web perforation could not be determined. After the field investigation, Mr. Wozniak was contact to discuss the rafters with the web perforation. He stated that the rafters could be repaired with plating. Unfortunately, the time and material costs for repairing both the rafter ends at the center support plate and plating the webs with the perforations would probably be close to the cost for replacement of the rafter. Based on the field investigation at least seven of the 20 rafters have web perforations, but this number could increase when the remainder of the rafters are blasted. Based on the above information, all of the rafters can be repaired by plating. Unfortunately, the costs for repairing the rafters with both the rafter ends at the center support plate and plating the webs with the perforations would probably be close to the cost for replacement of the rafter. The estimated cost for repairing the rafters with only 7rafters requiring additional plating of the webs would be in the range of $28,000 to $38,000 based on $300 per crew hour and materials. If more than the 7 rafters require plating on the web this cost would increase. The additional time required for this work would probably be two weeks. The estimated time required to replace all the rafters would probably be at least 4 weeks. The additional cost for 20 new rafters would be $43,000 per the contract unit cost plus any additional cost the Owner agrees too. It is estimated the cost for the twenty new rafters would be in the range of $58,000 to $65,000. Should have any questions regarding the above information or need additional information to make the final decision, do not hesitate to call me at (951) 372-9196. Sincerely, Harper & Associates Engineering, Inc. Krista Harper, P.E. Project Manager PASO ROBLES TANK, INC. Central Coast Stainless mg CA Lic. 784971 (805)227-1641• (805) 238-0888 Fax (805) 238-9654 825 26th Street • Paso Robles, CA 93446 P.O. Box 3229 • Paso Robles, CA 93447 WEB: www.pasoroblestank.com E-MAIL: chris@pasoroblestank.corn Pages: 1 March 17, 2009 CHANGE ORDER # 1 To: Joe Van Sickle City Of San Jacinto 166 E East Main St., Suite 2 San Jacinto, CA 92583 Phone: 1-951-654-3592 Via E-mail: Holly Binkley [holly@trilakeconsultants.com Reference: 4335-01 San Jacinto Bath Tank No.2 Subject: Remove and Install Int. Rafters fr Removal and Installation of 20 rafters $2,150.00 per Rafter Removal and Installation of 20 Rafter Ties $262.50 per Re- Install roof Blockings at 2 locations $2000.00 per Shop Blast and Prime Rafters Mobilization (FOB Rafters) Total $43,000.00 $5,250.00 $4,000.00 $4,000.00 $1,800.00 $ 58,050.00 TERMS AND CONDITIONS Terms and Conditions still apply as set forth in PRT's Bid Proposal #. Respectfully Submitted, Chris Homen Project Manager We look forward to working with you. Accepted By: Date: Signature: Title: AGENDA REGULAR MEETING OF THE SAN JACINTO CITY COUNCIL MARCH 19, 2009, 7:00 p.m. 2045 South San Jacinto Avenue San Jacinto Unified School District Board Room, San Jacinto, CA 92583 1. ORGANIZATION 1.1 Call to Order 1.2 Roll Call 1.3 Invocation 1.4 Pledge of Allegiance 1.5 Special Presentations 1.5.1 Business Spotlight of the Month / Superior Collision Center Auto Body and Paint / Don and Teresa Spraggs accepting 1.5.2 April 2009 Is Child Abuse Prevention Month Proclamation / Art Hernandez, Prevent Child Abuse Riverside County Board Secretary, accepting 1.5.3 Proclamation to VFW 12020 Memorial Honor Guard Team 45 of the Riverside National Cemetery 1.5.4 Proclamation in Appreciation of Robert Morgan's Volunteerism 1.5.5 Proclamation Honoring Specialist Ryan Price 2. PUBLIC COMMENTS: Now is the time for the public to address the Council on any subject within the jurisdiction of the City Council not listed on the agenda. A limitation of three (3) minutes shall be set for each person desiring to address the City Council. 3. CONSENT CALENDAR The matters listed under Consent Calendar are considered routine and will be enacted by one motion by City Council Members in the form listed. There will be no separate discussion on these items prior to the motion unless members of the City Council, staff or the public requests a specified item be removed and/or discussed. If an item is pulled, it will be heard at the end of number '5. Staff Reports.' 3.1 March 5, 2009 Minutes — Regular Meeting / Approve / City Clerk City Council Agenda March 19, 2009 Page 2 of 4 3.2 Warrants and Disbursements February 2009 / Approve / Interim Finance Director 3.3 Treasurer's Report at February 28, 2009 / Receive and File / City Treasurer 3.4 Ordinance No. 09-08 regarding Change of Zone 7-08 / Applicant: Robert McCormick representing Verizon Wireless /27 Via Granada, Rolling Hills, CA 90274 / Planning Director Ordinance No. 09-08 / An ordinance approving Change of Zone 7-08 based upon Planning Commission's recommendation / Approve second reading and adopt Ordinance No. 09-08 and by further motion read by title only: An Ordinance of the City Council of the City of San Jacinto, California, approving a Change of Zone from Downtown Residential (D-R) to Downtown Commercial (D-C) at 300 East Main Street in the City of San Jacinto, County of Riverside 3.5 Continuation of the Proclamation of the Local State of Emergency due to high and damaging winds / Approve / City Attorney 3.6 Emergency Report for Ramona Expressway erosion prevention improvements and determination of need to continue emergency Public Works contracting pursuant to Public Contract Code 22050 / Approve / City Attorney and City Manager 3.7 Single Audit Report fiscal year ended June 30, 2008 / Accept and File / Interim Finance Director 3.8 Senate Bill 621 (SB 621) Gaming Impact Grants Fund Financial Statements for the year ended June 30, 2008 / Receive and File / Interim Finance Director 3.9 Report on Appropriations Limit Calculation for the year ended June 30, 2008 / Receive and File / Interim Finance Director 3.10 Audited Financial Statements — June 30, 2008 / Accept and File / Interim Finance Director 3.11 Resolution No. / a resolution supporting the City of Temecula's annexation request submitted to the Local Agency Formation Commission (LAFCO) / Approve and Adopt / Assistant City Manager 3.12 2008 Cable TV Franchise Report year ended December 31, 2008 / Receive and File / Interim Finance Director City Council Agenda March 19, 2009 Page 3 of 4 4. PUBLIC HEARING None 5. STAFF REPORTS At the end of the scheduled City Department items, anyone wishing to discuss a consent calendar item should come forward upon invitation of the Mayor; state their name, address, and the consent calendar item number pulled. Speakers should limit comments to three (3) minutes. 5.1 Resolution No. / A resolution setting forth the Health and Safety Code section 33445 findings and authorizing the Redevelopment Agency of the City of San Jacinto to pay for the costs to construct the landscaping around the parking lot at the Estudillo Mansion and Heritage park / Redevelopment Operations Manager a) Adopt said resolution b) Adopt an amendment to the RDA Budget to allocate funds in the amount of $15,840.00 6. MAYOR / COUNCIL MEMBER REPORTS / DISCUSSIONS 6.1 Sub-Committee and/or Agency Agendas / Receive and File / City Clerk 7. CLOSED SESSION 7.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to subdivision (c) of Section 54956.9: One (1) case 7.2 CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION (Subdivision (a) of Section 54956.9) Name of case: Saad El Wardany v. City of San Jacinto, et. al; U.S. Dist. Ct. Case No. EDCV09-0299 SGL 7.3 CONFERENCE WITH LABOR NEGOTIATORS Agency designated representatives: Barry McClellan, City Manager/ Jeff Ballinger, City Attorney Employee organization/ Unrepresented Employee(s): SEIU & Management 8. ADJOURNMENT City Council Agenda March 19, 2009 Page 4 of 4 If you challenge any action of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council (c/o the City Clerk) at, or prior to, the public hearing. CHALLENGE TO LAND USE DECISIONS: Any person seeking to challenge a decision regarding land use made by the City Council as a result of a proceeding in which by law a hearing is required to be given, shall be required to commence that action 90 days following the date on which the decision of the City Council becomes final as provided in Code of Civil Procedure Section 1094.6. Please refer to Code of Civil Procedure Section 1094.6 to determine how to calculate when a decision becomes final. It is the intention of the City of San Jacinto to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact City Hall at (951) 537-6358, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. DOCUMENTS RELATED TO OPEN SESSION AGENDAS (SB 343) -- Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the public counter located in the Administration Building of City Hall, 595 S San Jacinto Avenue, San Jacinto, California, 92583. Dorothy L. Chouinard, City Ckrkof the City of San Jacinto, do hereby certi5 that I caused to be posted the foregoing agenda this 13t 1i day of .9iarch, 2009, as required by law. Dorothy L. Chouinard, city Clerk AGENDA MINUTES REGULAR MEETING OF THE SAN JACINTO CITY COUNCIL MARCH 5, 2009, 7:00 p.m. 2045 South San Jacinto Avenue San Jacinto Unified School District Board Room, San Jacinto, CA 92583 1. ORGANIZATION 1.1 Call to Order Vice Mayor John Mansperger called the regular meeting of the San Jacinto City Council to order at 7:09 p.m. 1.2 Roll Call Present: Jim Ayres, Steve Di Memmo, John Mansperger, Jim Potts Absent: Dale Stubblefield M/S/C (Mansperger / Ayres) moved to approve Mayor Dale Stubblefield's Absence. Motion carried 4/0. Ayes: Ayres, Di Memmo, Potts, Mansperger Nays: None Absent: Stubblefield Abstain: None 1.3 Invocation Pastor Bob McCulley, Calvary Chapel, gave the invocation. 1.4 Pledge of Allegiance Vice Mayor John Mansperger lead the Pledge of Allegiance 2. PUBLIC COMMENTS: Richard Hixson, 621 S. Jordan, San Jacinto — spoke about the noise around his house. He has tried various methods to stop the loud noise, but has been unsuccessful. He has called the police department and after they leave the noise starts up again. Two weeks ago, on a Saturday, he called the police department to have them stop the noise. The noise only stopped for about three or four minutes and he waited an hour before calling a second time. The same thing happened. He then called a third time about an hour or two later with the same thing happening. He asked the police department to give the people a citation and to contact him. He stated that the police department needs to go out and give the people a warning and City Council Minutes March 5, 2009 Page 2 of 22 if they don't stop then issue them a citation. He has lived at this location for forty- three years and the noise issue has been bad for about forty-three years. This noise issue even forced one of the neighbors to move away. Ed Fazekas, 1507 Chateau Court, San Jacinto - stated that he is concerned with the speeding on Park Avenue. He noted that about one year ago he hand carried a letter to Hemet Police Department and their city offices; he did the same to San Jacinto Police Department and to the public offices. He has made contact with the San Jacinto people and they indicated to him that they would do a study; but nothing has happened. The City of Hemet has reduced their speed limit on Park Avenue to 40 mph; and he noted that the speed limit in San Jacinto is 45 mph. He noted that there have been fatalities on Park Avenue due to individuals driving under the influence. Property damage occurred due to excessive speeding; and in one particular case, the property located on the corner of Somona and Park, their planter has been taken out twice. Mr. Fazekas handed the city clerk a copy of the report he furnished to the city offices in July (2008). The city needs signs to make the streets safer from the corner of Villines to Black Walnut. 2.1 City Manager's Report on previous month's public comments / City Manager City Manager Barry McClellan reported that on the February 5 th , 2009 City Council Meeting there were two items, which required no action. The first was from a gentleman from the American Legion Post in Idyl!wild who spoke about the naming of Colonel Lewis Millett Park; and the second was Jenice Leslie, a member of Save Our Communities (SOC) who read a report to the city council regarding the Fee to Trust of the Soboba Land. At the February 19 th , 2009, City Council Meeting there were three speakers; one of which required follow up. Howard Tounget of Hemet brought forth his concern that a uniformed San Jacinto Police Officer was attending the Valley Wide meetings. This officer was there at Valley Wide's request and was not on duty with the City of San Jacinto. The city has been paid by Valley Wide for his services. 3. CONSENT CALENDAR 3.1 February 19, 2009 Minutes — Regular Meeting / Approve / City Clerk 3.2 Ordinance No. 09-07 / An ordinance providing for contribution of revenues from the General Fund to the Public Safety CFD No. 2003-1 (Community Facilities District 2003-1) / Interim Finance Director / Approve second reading and Adopt Ordinance No. 09-06 and by further motion read by title only: An Ordinance of the City of San Jacinto, California, Providing for the Contribution of Revenues from the City of San Jacinto City Council Minutes March 5, 2009 Page 3 of 22 General Fund to the Public Safety Community Facilities District No. 2003-1 3.3 Continuing Appropriations — FY 2008-09 Budget Adjustment / Approve $30,877,060.58 from original designated fund balances for construction-in-progress projects and various other expenditures encumbered at June 30, 2008 into FY 2008-09 Budget / Interim Finance Director 3.4 2008 Report of Possessory Interest for year ended December 31, 2008 / Receive and File / Interim Finance Director 3.5 Resolution No. 3244 / A resolution designating signors with access to the Finance Department's Safe Deposit Box at Bank of Hemet / Approve and Adopt / Interim Finance Director 3.6 Resolution No. 3245 / A resolution of initiation ordering the district engineer to prepare and file a report (annual assessments) related to the maintenance of public improvements in the city's LLPD No. 1 for FY 2009-2010 Property Tax Roll / Approve and Adopt / Interim Finance Director 3.7 Continuation of the Proclamation of the Local State of Emergency due to high and damaging winds / Approve / City Attorney 3.8 Emergency Report for Ramona Expressway erosion prevention improvements and determination of need to continue emergency Public Works contracting pursuant to Public Contract Code 22050 / Approve / City Attorney and City Manager 3.9 2009 Downtown Sidewalk Project (CIP 09-007) / Approve the plans and specifications for said project and direct city clerk to advertise for bids / City Engineer 3.10 Asset Forfeiture Funds Spending Plan (FY 2008) / Approve and Amend the budget for revenue and expenditure amounts in Fund #061 / Chief of Police 3.11 Resolution No. 3246 / A resolution approving the adjusted Transportation Uniform Mitigation Fee Schedule / Approve and Adopt / Assistant City Manager 3.12 Western Riverside County Regional Conservation Authority Joint Powers Agreement (JPA) Third Amendment (Amendment No. 3) / Approve and Authorize the mayor to execute amendment / Assistant City Manager City Council Minutes March 5, 2009 Paq_e 4 of 22 3.13 Planning Commission approval of Conditional Use Permit 4-92, Amendment 1 to amend a previously approved Conditional Use Permit for a substance abuse recovery facility for women to increase the maximum number of residents from 30 to 37, and to add an 1,800 sq ft four bedroom manufactured home on 2.36 acre parcel zoned R-1 (single family residential) at 2220 Girard Street (APN 439-160-022) / Ratify Planning Commission's approval of Conditional Use Permit 4-92, Amendment 1, subject to their Conditions of Approval / Planning Director 3.14 Administrative Policy for Donations / Receive and File / Interim Finance Director Vice Mayor John Mansperger pulled item 3.13 for discussion and noted that there was also a request to speak and to pull this item for discussion. Councilmember Jim Potts requested that item 3.11 be pulled for discussion. M/S/C (Ayres / Di Memmo) moved to approve the balance of the Consent Calendar as presented. Motion carried 4/0. Ayes: Nays: Absent: Abstain: Ayres, Di Memmo, Potts, Mansperger None Stubblefield None 4. PUBLIC HEARING 4.1 General Plan Amendment 3-07, Planned Unit Development 2-06 and Tentative Tract Map No. 34664 / Continued from January 22, 2009 / Continue item to March 19, 2009 / Planning Director / A proposal to change the General Plan designation on a 4.01 acre parcel from Low Density Residential to Medium Density Residential and to change the zoning from single Family Residential (R-1) to Two-Family Residential- Planned Unit Development (R-2-PUD), and to subdivide the property into 37 single family residential lots; located on the west side of Kirby Street approximately 330 feet north of Esplanade Avenue / Applicant: Mario Zamorano, 3590 S. Dartmouth Lane, Rowland Heights, CA 91748 a) Adopt the Mitigated Negative Declaration b) Adopt Resolution No. approving General Plan Amendment 1-07 based upon the Planning Commission's recommendation c) Ordinance No. 09-02 for the Planned Unit Development 2-06 based on Planning Commission's recommendation / Approve introduction and City Council Minutes March 5, 2009 Page 5 of 22 first reading of Ordinance No. 09-02; and by further motion read by title only: An Ordinance of the City Council of the City of San Jacinto, California, approving a Change of Zone from Single Family Residential (R-1) to Two-Family Residential PUD (R-2-PUD), located on the west side of Kirby Street, north of Esplanade Avenue in the City of San Jacinto, County of Riverside d) Approve Tentative Tract 34664 subject to the attached Conditions of Approval Planning Director Asher Hartel gave the staff report requesting that this item be continued to the April 2 nd , 2009 city council meeting. M/S/C (Potts / Ayres) moved to approve the continuance of this item until April 2 nd , 2009. Motion carried 4/0. Ayes: Nays: Absent: Abstain: Ayres, Di Memmo, Potts, Mansperger None Stubblefield None 4.2 Ordinance No. 09-08 regarding Change of Zone 7-08 and Conditional Use Permit 17-08 / Applicant: Robert McCormick representing Verizon Wireless / 27 Via Granada, Rolling Hills, CA 90274 / Planning Director a) Introduce Ordinance No. 09-08 / An ordinance approving Change of Zone 7-08 based upon Planning Commission's recommendation / Approve introduction and first reading of Ordinance No. 09-08 and by further motion read by title only: An Ordinance of the City Council of the City of San Jacinto, California, approving a Change of Zone from Downtown Residential (D-R) to Downtown Commercial (D-C) at 300 East Main Street in the City of San Jacinto, County of Riverside b) Approve Conditional Use Permit 17-08 subject to the Conditions of Approval Councilmember Potts asked City Attorney Jeff Ballinger if there was a potential conflict of interest, as he is a member of the American Legion. City Attorney Ballinger responded that there is no conflict of interest. Vice Mayor Mansperger stated, for the record, that he is a member of the Sons of the American Legion. Councilmember Jim Ayres stated, for the record, that he is a member of the American Legion Post. City Council Minutes March 5, 2009 Page 6 of 22 Planning Director Hartel stated that this project has two components; the first is a Change of Zone from Downtown Residential (D-R) to Downtown Commercial (D-C); the second is a Conditional Use Permit, which is for a Verizon Telecommunications Facility with a fifty-five foot high mono-Elm tower. He then reviewed the location of this tower, which will be at the rear of the American Legion Post 12020 located at 300 E. Main Street, San Jacinto. The stealth cell tower will be a mono-Elm tree. The lease area has a six-foot wall around it; photo simulations were shown from different directions to show how this tree will look on the site. He noted that the Planning Commission heard this item on February 12, 2009, and it passed by a four to one vote. There was a spirited discussion by the Planning Commission regarding the visual impacts that the facility and mono-Elm tree may have in this area. Therefore, at staffs request, the applicant has agreed to plant two live elm trees in the same area, and the trees will be twenty-four feet in height. The two real elm trees have been included in the Conditions of Approval. Vice Mayor Mansperger stated that he is concerned about the limited space in the rear area of the American Legion building and he does not have a problem with a free standing mono-Elm tree, as the elm is the best looking stealth cell tower. Councilmember Potts asked about the visual impact of the mono-Elm tree. Planning Director Hartel reviewed the existing area and the trees that are present around the American Legion building. Staff suggested that two live elm trees at the back of building would help blend the elm cell tower and wouldn't delete any existing parking. Councilmember Ayres noted that there is limited irrigation in the rear area of the American Legion. It would be better to put three trees in front of the American Legion building, in the existing tree planters in the front. Public Works Director Mike Emberton could find a new area to plant the existing trees that are in front of the American Legion. The representative from Verizon stated that he would have no problem planting the trees in the front of the American Legion, as opposed to the rear, near the mono elm tree. Councilmember Ayres suggested using a root guard or perhaps a smaller tree that is not as tall; otherwise, he has no problem with this cell tower location. Councilmember Potts clarified that this property is not in compliance with the city's General Plan; but this action would bring this property into compliance with the city's General Plan. Councilmember Ayres also noted that the space in the back is critical. He and Mayor Stubblefield have been looking at abandoning alleys in this part of the downtown area. If it is viable to remove these alleys altogether, the city needs to make sure there is access for utility companies. City Council Minutes March 5, 2009 Page 7 of 22 Planning Director Hartel also noted that in regards to the Zone Change, from Downtown Residential to Downtown Commercial, will bring this site into consistency with the General Plan designation, which is Downtown Commercial. The Planning Commission recommends approval of this project subject to the conditions of approval. Vice Mayor Mansperger opened the public hearing at 7:35 p.m. There was no one present to support or oppose this item. City Clerk Dorothy Chouinard reported that no written comments were received. Vice Mayor Mansperger closed the public Hearing at 7:36 p.m. M/S/C (Potts / Di Memmo) moved to approve items a and b, with the inclusion of the three elm trees being planted in the front of the American Legion along Main Street, as opposed to the rear of the building. Motion carried 4/0. Ayes: Nays: Absent: Abstain: Ayres, Di Memmo, Potts, Mansperger None Stubblefield None 4.3 Ordinance No. 09-06 (Recreational & Inoperable Vehicle Parking) for Zoning Ordinance Amendment 02-08 / Planning Director / Approve second reading and Adopt Ordinance 09-06 and by further motion read by title only: An Ordinance of the City Council of the City of San Jacinto, Amending Article 15, Section 15.01 Pertaining to the Temporary Parking of Recreational, Inoperable, and Other Vehicles Planning Director Hartel stated that this item was before council on February 5 th , 2009, and February 19 th , 2009. There was one paragraph that had some language changes which was approved at the meeting on February 19 th , 2009, and is included in the ordinance. Staff recommends that council conduct a second reading and adopts Ordinance No. 09-06. Councilmember Potts asked about allowing RV access from the rear of the property if there is an alley and if this is addressed in this ordinance or if it will be addressed in a future ordinance? Planning Director Hartel responded that this ordinance allows RV parking on the side yard extending to the rear property line, including alley entrance. City Council Minutes March 5, 2009 Page 8 of 22 City Attorney Ballinger clarified that there will be a separate ordinance and will include stating again that alley access is allowed but the RV owner cannot use sidewalks or handicap areas as an access to the property. Planning Director Hartel stated that the ordinance addresses corner lots and the owner can only store the RV on the interior side yard of a corner lot. Councilmember Ayres noted that the city has the control of the process and staff can make sure, through Pre-Development meetings, where the developer is informed that corner lots do not allow for access over the handicap areas. The city is partly to blame for this and this ordinance will cure that. Vice Mayor Mansperger wants to make sure that there is sufficient access when approvals are done. Vice Mayor Mansperger opened the Public Hearing at 7:42 p.m. There was no one present to support or oppose this item. City Clerk Dorothy Chouinard reported that no written comments were received. Vice Mayor Mansperger closed the Public Hearing at 7:42:30. 4.4 M/S/C (Ayres / Di Memmo) moved to approve Ordinance No. 09-06 (Recreational & Inoperable Vehicle Parking) for Zoning Ordinance Amendment 02-08 and by further motion read by title only: An Ordinance of the City Council of the City of San Jacinto, Amending Article 15, Section 15.01 Pertaining to the Temporary Parking of Recreational, Inoperable, and Other Vehicles Motion carried 4/0. Ayes: Nays: Absent: Abstain: Ayres, Di Memmo, Potts, Mansperger None Stubblefield None 5. STAFF REPORTS 5.1 2010 Census Presentation / Paula Almanza — United States Census Bureau Paula Almanza from the United States Census Bureau spoke, asking the city to partner up with the Census Bureau. She stated that the City of San Jacinto only had a 66% response in the last census. She stated that 36% of the cities population did not respond and therefore the city lost out on $231,000. She would like to have one person from the city assigned to communicate with the City Council Minutes March 5, 2009 Page 9 of 22 Census Bureau. They are happy to attend any event the city has to present their materials; and they would also like a link to the Census Bureau on the cities website. Vice Mayor Mans perger asked if they would be willing to have a booth at the city's 4 th of July event. Councilmember Di Memmo stated that in the past, the Census Bureau has combined San Jacinto with Hemet, and questioned is that going to happen this time? Ms Almanza responded that San Jacinto should stand alone; she is not responsible for Hemet. She has several other cities in her territory that include the City of San Jacinto. Councilmember Di Memmo stated that it is important that San Jacinto be counted separately. Councilmember Potts responded that it is critical for each individual city to make sure that every person is counted, including the homeless. Ms Almanza stated that forms will be mailed to each physical address in March 2010 and they have until April 1, 2010 to mail the forms back. There will also be a numerator that will go door to door to those that did not respond to the mailer. Vice Mayor Mansperger directed City Manager Barry McClellan to give Ms Almanza a list of the city events so that they can attend and pass out information. City Manager McClellan also stated that he will assign a member of staff to keep in contact with Ms Almanza; and he will make sure that the Census Bureau's website link is put onto the city's website. Councilmember Potts suggested that the city put some of the census information in the water bills that are sent out as we get closer to the time the census will occur. 5.2 Bid Award for Ramona Boulevard Landscaping / City Engineer a) Award the contract for the Ramona Boulevard Median Landscaping Project to Teserra in the amount of $588,115.90 b) Allocate funds for the contract amount, plus 15% contingency and additional funds for soft costs as outlined in the staff report c) Reject all other bids City Engineer Habib Motlagh stated that this project was identified in the city's CIP project and was also included in the Highway 79 relinquishment report. The city clerk received seventeen bids on this project and the bids were in a range from $588,000 to $1 million. The majority of the bids were between seven-hundred-thousand dollars and eight-hundred-thousand dollars. The low bidder was Teserra and they have good references, but they do not have any City Council Minutes March 5, 2009 Page 10 of 22 experience in working with public right-of-way. City Engineer Motlagh discussed Teserra's lack of experience in regards to public right-of-way and if this is any reason to reject their bid and move to the next bid. There is no basis to reject the bid due to lack of public right-of-way work. City Attorney Ballinger suggested that in future bids, the city engineer should include pre qualifications of bidders. He reviewed the costs and contingency funding needed and stated that there are adequate funds budgeted for this item. Councilmember Di Memmo asked which reports are used when they request bid proposals. City Engineer Motlagh responded by saying that they send to several plan groups. Councilmember Di Memmo then asked if the city advertises these bids on the city's web site. City Engineer Motlagh responded that they do not currently advertise on the web site, but they can do that. Councilmember Ayres asked if the engineer's office advertise on Plan Well or OCB? City Engineer Motlagh responded that there are three places they advertise, but he could not recall the names. Deputy City Engineer Eric Skaugset stated that the city engineer's office typically uses three plan rows that they send specs to. They are: 1. FW Dodge in Rancho Cucamonga 2. AGC ( Associate General Contractors ) in Riverside 3. E Bid Board in San Diego Assistant City Manager Tim HuIts confirmed that bid opening dates on are on the city's web site. Councilmember Ayres stated that the work on Ramona Blvd is not costing the taxpayers any money. This is part of five point three million dollars the city received from the Highway 79 relinquishment. He recommended the following alterations be considered with this project. • A strip in front of Monte Vista Middle School, between the curb and gutter and the sidewalk, there was a dirt hazard that had no LLPD to maintain the area and was eventually filled in with concrete, making the sidewalk larger and safer. He would like to have the following area considered for repairs. The area between Estudillo and Tahquitz-they are little parkways that will never be maintained or planted, he would like them cleaned up and made safer to eliminate a tripping hazard. • In front of the elementary school, there is a large parkway where the palm trees are and he would like to have protective rings around the trees and create a wider pathway for students. City Attorney Ballinger stated that this item is the award of the contract, the plans and specs have already been bid on by all of the bidders. The city can ask the contractor to look at the request and negotiate the change orders as City Council Minutes March 5, 2009 Pagel 1 of 22 requested. Councilmember Ayres responded that he feels this is in the best interest of this project, to have these items included. Vice Mayor Mansperger concurred with Councilmember Ayres. Vice Mayor Mansperger moved to direct the city engineer's office to negotiate the additional items with the successful bidder. Motion died for lack of a second. Councilmember Potts asked if this would trigger a new bid. City Attorney Ballinger responded that no, this would not trigger a new bid; it is merely a change order. Councilmember Di Memmo stated that he has no problem with the change order as long as it stays between $700,000 - $800,000 dollars. The requested change made by Councilmember Ayres is not that big. Councilmember Potts stated he is concerned about the successful bidder and their in-experience, will they have a lot of additional requests for monies, do they know how to do LED lights, etc? City Engineer Motlagh responded that he believes Teserra can do the job and they will sub the jobs other than landscaping to qualified contractors. Councilmember Ayres stated that if the work is not to the city's standard, then the engineer rejects the work and they fix it on their nickel. As long as the city inspector is on top of the contractors then this should not be an issue. Vice Mayor Mansperger asked if this includes the tiger across from the high school? City Engineer Motlagh responded that this does not include the tiger, but it does include the LED lights. The LED lights work at night if someone pushes the button to activate them and they will not blind drivers. Councilmember Ayres asked why the cost of the tiger was not included into this work. City Engineer Motlagh responded that the tiger was not part of this landscape project; it is part of the Highway 79 Project. The work for the tiger will be bid on separately. City Manager McClellan commented that if this project is within his purview then he can award without this coming back to the city council. Councilmember Ayres stated that he wants the bid to come back before them on the next agenda. Vice Mayor Mansperger stated that he does not want the median torn up during the 4 th of July parade. City Manager McClellan clarified that the fifteen percent contingency, which is $88,844.00 dollars, is the most that could be spent above the awarded contract amount. The cost of work for change orders would come from the fifteen percent contingency. City Council Minutes March 5, 2009 Page 12 of 22 M/S/C (Ayres / Potts ) moved to approve the item as presented. Motion carried 4/0. Ayes: Nays: Absent: Abstain: Ayres, Di Memmo, Potts, Mansperger None Stubblefield None 5.3 Capital Improvement Projects (CIP); Amendments to CIP budget for SR 79 Relinquishment (08-009); Creation of new CIP for infill improvements on 7 th Street between Santa Fe and State / City Engineer a) Receive and File presentation from city engineer's office regarding the status of various CIP b) Amend the budget for CIP 08-009, SR 79 Relinquishment Project's to allow $500,000 for pavement rehabilitation on Ramona Expressway west of State Street (08-009.16) and allow $500,000 for intersection upgrades at Sanderson and Ramona Expressway (08-003) c) Create a new CIP to construct infill improvements on 7 th Street between Santa Fe and State Street; directing the Finance Department to create a new CIP and assign a CIP number d) Allocate $400,000 from Fund 141 DIF Streets to fund construction City Engineer Motlagh gave a brief PowerPoint presentation similar to the presentation that was done last year. This is an annual review and update of Capital Improvement Projects. A copy of the presentation is available at the city clerk's office. Councilmember Ayres asked if Ray Hicks of Southern California Edison (SCE) could come to a city council meeting. SCE is the slow down on this project. City Engineer Motlagh responded that the slow down has been caused by not only SCE, but also Riverside County Transportation Committee (RCTC) requirements. The city stepped in to get the agreements signed. City Engineer Motlagh stated that SCE has to commit to relocation on Sanderson Ave. widening project. Councilmember Ayres commented that RCTC committed a travesty this morning by not funding the full amount requested by the city of one point seven million dollars, and only giving the city two-hundred-seventy-five thousand dollars. City Engineer Motlagh stated that on the Ramona Expressway Pavement Project, the base is ok and after the rehabilitation it should last another ten years. City Council Minutes March 5, 2009 Paqe 13 of 22 Councilmember Potts stated that the city engineer took it upon himself to pre- think the situation that was coming down as part of the stimulus package and got the city's project on top of ROTC's list. Unfortunately, the city's project was removed for a larger project in a larger city. It was a very good effort by our city engineer. Councilmember Ayres commented that the breakdown of the money was based on population, so San Jacinto is on the bottom of the list. City Engineer Motlagh stated that there are other projects in the works. They have submitted three new water projects and there are others for water and sewer in the stimulus package. The Transportation Sub-Committee met last week and recommended a new project and use of five-hundred—thousand dollars for pavement rehabilitation on Ramona Expressway, between State Street and Chase. The other five- hundred-thousand dollars that was recommended for use to supplement the existing funds for the intersection of Sanderson Avenue and Ramona Expressway, which they will be advertising for bids in April. The one million dollars is coming from the SR 79 Relinquishment Funds. Councilmember Ayres commented that the money can only be spent on Ramona Blvd, old Highway 79. This comes at no cost to the taxpayers. Councilmember Potts stated that both he and Councilmember Ayres reviewed the projects with the city engineer and city manager. Vice Mayor Mansperger concurred with Councilmember's Potts and Ayres and the needs were presented on target. Councilmember Ayres commented that the Transportation Sub-Committee made one other recommendation: There are two appendages that stick out onto the road on 7 th Street, between Santa Fe Ave. and State St. The committee is recommending a right-of-way be acquired and have the areas filled in with asphalt and have curb, gutter and sidewalks installed. The money would come out of bond proceeds. City Engineer Motlagh commented on future projects including the signal at Cottonwood and Kirby. Three of the corners are developed, the southwest corner has a nursery and the owner is uncomfortable with a signal going in there. Councilmember Ayres commented that he was contacted by the owner of the nursery and he is very concerned. He also commented about the stretch of road that narrows along Cottonwood, between Kirby and Sanderson. City Engineer Motlagh responded that the area Councilmember Ayres is referring to on Cottonwood is part of the Sanderson Ave. widening project. City Council Minutes March 5, 2009 Page 14 of 22 Deputy City Engineer Skaugset commented that the intersection will be widened so much that by the time they transition back to the existing Cottonwood Ave, they will have reached San Remo. They are widening from San Remo to Sanderson along Cottonwood Ave. Councilmember Potts asked about the corner of Cottonwood and Palm and asked if a study could be done, as this is a dangerous area since there are many kids that cross that stretch of road. He was possibly thinking about a stop sign being added in the area. City Manager McClellan commented that during next year's budget they will look at intersections for signals and prioritize. Councilmember Ayres asked if the city conditioned the developments on Cottonwood to contribute to a median. City Engineer Motlagh responded that there is about twenty thousand dollars from one of the developers. City Engineer Motlagh then explained future projects that the engineer's office is looking into. Councilmember Ayres asked if the city has signalization mitigation money for the signal at Cottonwood and Kirby. City Engineer Motlagh responded that there is three-hundred-thousand dollars allocated for that signal and no right- of- way money is included. Councilmember Ayres asked if the engineer's office has spoken to the City of Hemet regarding there fair share for the signals on Palm and Esplanade and Kirby and Esplanade. Now would be the time to revisit the City of Hemet about the fair share money, as they have a new city council. They get signal mitigation funding just like San jacinto. The city council should engage in this conversation with the City of Hemet. Vice Mayor Mansperger stated that there have been several accidents at those signals and he would support sending a letter to the City of Hemet. City Manager McClellan commented that the city has sent several letters and received a response from Hemet's Public Works Director that they have no money in their Signal Mitigation Fund to participate. Councilmember Ayres again stated that the city needs to discuss this with Hemet's mayor. The longer it takes to get the money the less that money will buy for signalization. Councilmember Di Memmo commented that this issue has been way overdue. Maybe we need to have a one on one or city manager to city manager. The City of Hemet needs to step up to the plate and contribute. City Council Minutes March 5, 2009 Page15 of 22 City Attorney Ballinger commented that an attorney's letter gets their attention. Councilmember Ayres also explained how the improvements will improve drainage and other issues in that area. M/S/C (Ayres / Mansperger ) moved to approve items a, b and c and directed the Finance Department to create a new capital project in the amount of $400,000 for the 7 th street project, between Santa Fe and State Street. Motion carried 4/0. Ayes: Nays: Absent: Abstain: Ayres, Di Memmo, Potts, Mansperger None Stubblefield None 5.4 Resolution No. 3247 / A resolution adopting a distribution policy for tickets and/or passes in the furtherance of the city's reasonably defined public purposes / Approve and Adopt / City Attorney City Attorney Ballinger reviewed the staff report. The city will sometime receive tickets and/or passes and the city needs to have a policy in place as to how those tickets and or passes can be used. M/S/C (Ayres / Di Memmo ) moved to approve and adopt Resolution No. 3247 as presented. Motion carried 4/0. Ayes: Nays: Absent: Abstain: Ayres, Di Memmo, Potts, Mansperger None Stubblefield None Items pulled from consent calendar are being heard now instead of at the end of staff reports due to item 5.5 taking place with the Redevelopment Agency meeting. 3.11 Resolution No. 3246 / A resolution approving the adjusted Transportation Uniform Mitigation Fee Schedule / Approve and Adopt / Assistant City Manager Councilmember Potts requested that this item be pulled as he has question for staff. What is the total amount of TUMF funds that have been sent to the county versus the amount received back from the county for projects? Assistant City Manager Hults responded that a list can be put together and will be put in councilmember's mailboxes. He also commented that the city is fourth in the generation of funds. Councilmember Ayres also noted that San Jacinto was the first to complete a TUMF project. City Council Minutes March 5, 2009 Page 16 of 22 M/S/C (Potts / Mansperger) moved to approve and adopt Resolution No. 3246 as presented. Motion carried 4/0. Ayes: Nays: Absent: Abstain: Ayres, Di Memmo, Potts, Mansperger None Stubblefield None 3.13 Planning Commission approval of Conditional Use Permit 4-92, Amendment 1 to amend a previously approved Conditional Use Permit for a substance abuse recovery facility for women to increase the maximum number of residents from 30 to 37, and to add an 1,800 sq ft four bedroom manufactured home on 2.36 acre parcel zoned R-1 (single family residential) at 2220 Girard Street (APN 439-160-022) / Ratify Planning Commission's approval of Conditional Use Permit 4-92, Amendment 1, subject to their Conditions of Approval / Planning Director Planning Director Hartel stated that what is before the council is the ratification of Planning Commission approval to amend a previously approved Conditional Use Permit (CUP). He reviewed the comments that were made by the Planning Commission. The Planning Commission added a condition, which is condition number 14, which eliminates on street parking and requires that all staff at the facility and visitors park on the site. No street parking is allowed. In regards to the traffic issue, the Planning Commission suggested the city engineer consider putting a stop sign at the corner of Midway and Girard. He has spoken with engineering about the stop sign and the intersection does not warrant a stop sign. It is more of a sweeping curve and not an intersection. There have never been any complaints in thirty plus years. The police department doesn't have any history of calls at this location. He also read a comment from the police department that was in the staff report. After Planning Commission approval a few weeks ago, an appeal letter was received, but the fee was never paid. The approval is not under appeal, as the fee was never paid and the cost of appeal fee is seven-hundred-fifty dollars. Staff recommends that the city council approve the CUP based on Planning Commission Conditions. Councilmember Ayres stated that when Girard is connected behind Wal-Mart at some point, it will solve the transportation issue. Vice Mayor Mansperger commented on the dangerous curve and a pipe that sticks out on the road. Councilmember Ayres stated that based on what the Planning Commission recommended and all of the conditions, if there is no objection, he doesn't see how the council can't ratify this tonight. If they set this item for a hearing, then City Council Minutes March 5, 2009 Page 17 of 22 someone needs to explain what their concerns are. How could the city legally deny this request? City Attorney Ballinger responded that this item would have to go to a public hearing if the council wanted to make changes or deny this project. The council would have to address their findings at the public hearing as to why the CUP could not be granted. Councilmember Potts asked what would trigger street improvements on a project like this. Planning Director Hartel responded that street improvements would be the city engineer's call. Councilmember Potts then asked at what point the city will consider this temporary usage: Are the buildings permanent structures? Planning Director Hartel responded that the buildings are permanent structures. Vice Mayor Mansperger stated that he has concerns and he explained how he learned about La Vista, as he never knew it was there. He does have a fear that it works really well now and what happens if it becomes so big that it becomes unmanageable. At what point does the city stop granting temporary structures. City Attorney Ballinger responded that the city can revoke this CUP and any priors if city council chooses to do so. Councilmember Ayres stated that if there is a violation the city council can step in or have the police department go there if necessary. Councilmember Potts asked about the gravel parking lot and if this is allowed by city standards? Planning Director Nadel responded that the gravel parking lot is for additional parking. They have met the parking requirements by having one parking space per every three residents. The gravel parking lot is just for overflow parking. Councilmember Ayres commented Jane Farmer and the people at La Vista do a very good job and he believes this is a reasonable request. He does not want San Jacinto to be known as a place where you go for rehab, but in this instance, it is a great program and very well run. This is a reasonable request. Councilmember Ayres then moved to approve the item as presented. (Motion was later withdrawn by Councilmember Ayres.) Vice Mayor Mansperger opened the public hearing at 8:50 p.m. Melissa Raskey, 981 N. Girard Street, San Jacinto — stated that this is not an affordability issue in regards to paying the appeal fee. She has spoken with the county to get them involved in this. She explained that she was told that this item could be pulled tonight for discussion without having to pay the fee, City Council Minutes March 5, 2009 Page 18 of 22 so that is why she did not pay the fee. Her primary concern is how the Planning Commission is interpreting the code. If you look at the Non Conforming Code in regards to Article 19.8.00, the Planning Commission based their approval on article 19.091(b) solely; they did not look at the code in its entirety to approve this application. This is an expansion for a non- conforming use and it is vague and can only be interpreted subjectively. Her concern of when she read the code in its entirety she believes the original drafts intent and purpose was to allow minimal expansion of the non- conforming use for continued operations. If you continue to add structures to a non-conforming use then you are continuing to support the expansion of the non conforming use, in which the Planning Commission is disregarding the code completely when they approved this. If the Planning Commission is only going to review one section of an article to approve an applicant's application, then you might as well omit the rest of the code. The entire non conforming use has to be looked at as a whole, it is not separate and distinct from one another and one clause can't stand alone. She believes that the council needs to look at this. She again stated she didn't pay the fee because she believed the item could be pulled for discussion. City Attorney Ballinger commented that the Deputy City Attorney Haviva Shane attended the Planning Commission meeting. City Attorney Ballinger commented that his interpretation of the code is that this is a permitted expansion of a non-conforming use project. City Attorney Ballinger responded that a request for a public hearing on this item can happen and the city council can set public hearing. The city's process is that this goes to consent calendar, and if council wishes to do anything other then ratify this item tonight, then the council would set this for a public hearing. Councilmember Ayres withdrew his original motion for approval and asked that this item be brought back for a public hearing. The public should have the right to speak on this item. Ms Raskey asked if the original drafters intent where it says on Article 19.091(b) which the Planning Commission used that statute to approve this item, it states: (In an R-Zone, a non-residential use that is a permitted use or a conditional use) "in an R-P Zone may be" (continued and a conditional use permit) "may be granted for expansion of the floor area or the site area occupied by the use by not more than 10 percent in an five year period". (Landscaping, parking, and screening will be required in accordance with the appropriate Articles in this Ordinance). So, based on this logic, on 1.79 acres, every five years, they can expand 8,000 square feet. Russell Rumansoff, Architect, 530 St john Place, Hemet — stated that he researched this project from day one. He met with staff and they reviewed the City Council Minutes March 5, 2009 Page 19 of 22 previous approvals. In his opinion, he believes this was correctly approved and there was never a discussion of expanding any type of non-conforming use. In regards to the existing CUP there is an existing use on the site that is legally allowed by the CUP and is allowed by the city. He believes this is a legal use and the amendment is correct. He feels that if you are going to appeal this decision then you should have to pay the fee. Vice Mayor Mansperger responded that he pulled this item because of his own concerns. He wants everyone to have a chance to speak on this item, if they wish to do so. Mr. Rumansoff commented on Ms Raskey's statement, that you can expand and expand and expand is incorrect. They have asked for seven units and in terms of the magnitude of the project, this is a perfectly reasonable request. Vice Mayor Mansperger responded that it is better to set this item for a public hearing. Councilmember Ayres commented that the city council has been fair and they want to be sure to give people the opportunity to speak on this if they wish to speak and go through the motion. It is also better if all five city council members are present. M/S/C (Ayres / Mansperger) moved to set this item for a public hearing at the first meeting in April and post a 10 day notice. Motion carried 4/0. Ayes: Ayres, Di Memmo, Potts, Mansperger Nays: None Absent: Stubblefield Abstain: None Vice Mayor Mansperger opened the Redevelopment Agency (RDA) meeting at 9:05 p.m. RDA meeting agenda items 3.1 and 5.1 were heard followed by simultaneous hearing of RDA 5.2 and City Council 5.5. 5.5 Relocating twelve (12) mature olive trees from the old Soboba Mansion property to the Estudillo Mansion property and Heritage Park /Resolution No. 3248 / A resolution setting forth Health and Safety Code section 33445 findings and authorizing the city's Redevelopment Agency to pay the costs of moving twelve (12) mature olive trees from the old Soboba Mansion property to the Estudillo Mansion property and Heritage Park / Approve and Adopt / Amend the RDA 08-09 Budget to allocate funds in the amount of $28,000 / Redevelopment Operations Manager This item was heard in connection with item 5.2 on the Redevelopment Agency agenda. City Council Minutes March 5, 2009 Page 20 of 22 Redevelopment Operations Manager Steven Pasarow reviewed the staff report. The city received written estimates from tree service companies and staff recommends that the city adopt the findings and allocate funding for the contract with Big Trees Nursery. He also commented that the recommended trees for removal have been marked by an arborist. Councilmember Ayres commented that these are native California eighty year old trees that fit into the Estudillo Mansion Historic Master Plan. M/S/C (Mansperger / Ayres) moved to approve items 5.2 of the RDA Agenda and item 5.5 of the City Council Agenda. Motion carried 4/0. Ayes: Ayres, Di Memmo, Potts, Mansperger Nays: None Absent: Stubblefield Abstain: None 6. MAYOR / COUNCIL MEMBER REPORTS / DISCUSSIONS Councilmember Ayres passed on his report. Councilmember Potts reported that he attended the RCTC Mid-County Parkway Ad- Hoc Committee: There are interesting things happening that will affect San Jacinto regarding the eastern portion of Mid-County Parkway. This is the portion running from the 215 Freeway to San Jacinto. The city attorney has sent a recommendation to ROTC that they start on San Jacinto's side of the project first and work their way towards the City of Perris. Councilmember Di Memmo reported that he met an honorable man last Saturday night and presented a report to council. The man he met is Specialist Ryan Price of the United States Army, D Company, 2 nd Battalion, 506 th Infantry. He is from a local family, his father is a graduate from San Jacinto High School and his Mother graduated from Hemet High School. On May 7 th , 2008, while on combat duty, Specialist Price fell victim to an insurgent attack and as a result lost both of his legs. His service to our country includes two tours of duty in Iraq and one tour in Afghanistan. He then listed the many accomplishments of Specialist Price. Councilmember Di Memmo stated that he is proposing that the city council adopt a resolution and support Ryan and his family in the addition to his home to accommodate Ryan's special needs. There are many individuals that are contributing to this. He spoke with Assemblyman Paul Cook's office and they are in the process of drafting a resolution and Assemblyman Cook would like to come to San Jacinto to present the resolution. City Council Minutes March 5, 2009 Page 21 of 22 Vice Mayor Mansperger asked if Councilmember Di Memmo is requesting public financial support? Councilmember Di Memmo stated that this is not a public funds request but he is personally going to donate one month's stipend to the family. City Manager McClellan clarified that this is a request for a resolution of support Councilmember Ayres agreed with giving a resolution to honor Specialist Price but he cautioned Councilman Di Memmo that it is not required to make an elaborate presentation. He did point out that the sentence at the end of his presentation could be interpreted as requesting money or a gift of public funds. Councilmember Potts concurs with presenting Specialist Price with a resolution. City Manager McClellan stated that he will work with the city clerk to get this item on the March 19 th agenda. Vice Mayor Mansperger reported that he attended the Predevelopment Subcommittee meeting on Monday night. Vice Mayor Mansperger recessed the regular meeting at 9:42 p.m. and reconvened in Closed Session at 9:52 p.m. 7. CLOSED SESSION 7.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to subdivision (c) of Section 54956.9: One (1) case No reportable action 8. ADJOURNMENT With no further business before the city council, Vice Mayor John Mansperger adjourned the meeting at 10:05 p.m. City of San Jacinto By John Mansperger, Vice Mayor City Council Minutes March 5, 2009 Page 22 of 22 Attest: Dorothy L. Chouinard, City Clerk Approved as read Approved as amended $ 2,722,654.01 $ 129,856.60 $ 132,958.18 $ 135,796.49 $ 3,121,265.28 AGENDA ITEM 3 March 19, 2009 TO: The Honorable Mayor and Members of the City Council FROM: Connie Rogers-Elmore — Interim Finance Director SUBJECT: Warrants and Disbursements — February 2009 RECOMMENDATION: Staff recommends that the City Council review and approve Warrants and Disbursements for the period of February 1 through 28, 2009 in the amount of $ 3,121,265.28. DISCUSSION: The City Council in its oversight role formally reviews disbursements of City funds made by Accounts Payable warrants, bi-weekly payrolls and electronic funds (wire) transfers. The following information is provided for such review and approval: Warrants/Wire Pay Date Amount Accounts Payable: # 88774-89155 Payroll: Pay Period #3 #19536-19556 Includes Warrants, Direct Deposits, Taxes Payroll: Pay Period #4 #19561-19587 Includes Warrants, Direct Deposits, Taxes Electronic Funds cepartment Head Approval: Connie Rogers-Elmore, Interim Finance Director Various 2/12/2009 2/26/2009 Feb. 2009 Prepared by: / Judy Kelley, Account Clerk II Total Disbursements — Period of February 1-28, 2009 Concurred by: - Thomas Prill, Accounting Manager FISCAL IMPACT: Expenditures by warrant, payroll direct deposit and electronic funds (wire) transfers have been appropriated in the adjusted FY 2008-09 budget. Attachments: Accounts Payable Warrant Report — February 1-28, 2009 Electronic Funds Transfer Report — February 1-28, 2009 Note: Payroll information is on file in the Finance Department. Approvals City Manager: Finance Director: City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 88774 2/6/2009 American forensic nurses 56269 Blood draws 010-3100-431.34-05 434.50 479.50 56305 Blood draw 010-3100-431.34-05 45.00 88775 2/6/2009 American rotary broom co., inc. 098324 E/p/t material,installat 056-4150-410.33-50 973.07 973.07 88777 2/6/2009 Ameripride uniform services L215020 Uniform service 050-9000-450.21-35 34.63 368.96 L215020 Uniform service 055-4170-450.21-35 31.30 L215021 Uniform service 010-4140-410.21-35 17.08 L215021 Uniform service 010-4150-410.21-35 42.53 L215021 Uniform service 057-4150-410.21-35 6.46 L215022 Uniform service 010-7100-410.21-35 34.41 L215022 Uniform service 010-7101-410.21-35 10.00 L215023 Uniform service 010-7100-410.21-35 16.85 L221167 Uniform service 050-9000-450.21-35 34.63 L221167 Uniform service 055-4170-450.21-35 31.30 L221168 Uniform service 010-4140-410.21-35 17.08 L221168 Uniform service 010-4150-410.21-35 42.53 L221168 Uniform service 057-4150-410.21-35 6.46 L221169 Uniform service 010-7100-410.21-35 33.70 L221169 Uniform service 010-7101-410.21-35 10.00 88778 2/6/2009 At&t REQUEST 020309 Telephone service 010-2500-425.35-16 27.24 102.34 REQUEST 020309 Telephone service 010-3100-431.35-16 33.24 REQUEST 020309 Telephone service 010-7400-425.35-16 12.04 REQUEST 020309 Telephone service 010-4200-410.35-16 29.82 88779 2/6/2009 At&t 01092009 Telephone service 010-2500-425.35-16 22.92 22.92 88780 2/6/2009 At&t mobility 877559874X1222 Phone srvc 11/15-12/14/08 010-3100-431.35-17 266.39 532.46 877559874X0122 Phone srvc 12/15-1/14/09 010-3100-431.35-17 266.07 88781 2/6/2009 B & w pipe & supply 84632 Irrigation/annadale park 199-9999-425.40-01 282.07 469.19 84639 Irrigation/annadale park 199-9999-425.40-01 74.85 84709 Rancho basin 1 010-7100-410.21-12 111.55 84737 1 inch pvc slip cap 010-7100-410.21-12 0.72 Page 1 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 88782 2/6/2009 Ballard gas #1159 -5601-274981 64.3 056-4150-410.21-70 114.31 114.31 88783 2/6/2009 California redevelopment assc. 2906-2009-10 Member renewal 2009/2010 096-1700-417.30-16 3,220.00 3,220.00 88784 2/6/2009 Civic stone, inc. CHS ADM214 Admin costs july-dec '08 099-1700-417.30-90 15,085.45 15,085.45 88785 2/6/2009 Colton surveying instruments 11130 Bdc-25 battery,1650ma nim 024-3100-431.33-11 210.88 210.88 88786 2/6/2009 Cutting edge staffing, inc. 26324 Wk end 1/11/09 010-3300-431.34-05 1,364.00 3,806.41 26346 Wk end 1/18/09 010-3300-431.34-05 1,364.00 26365 Wk end 1/25/09 010-3300-431.34-05 1,078.41 88787 2/6/2009 Dac digital assurance certification 14687 Dissem srvc & storage fee 042-8501-450.30-90 300.00 2,400.00 14687 Dissem srvc & storage fee 043-8501-450.30-90 300.00 14687 Dissem srvc & storage fee 046-8800-450.30-90 300.00 14687 Dissem srvc & storage fee 092-9700-470.30-90 300.00 14687 Dissem srvc & storage fee 050-8800-450.30-90 600.00 14687 Dissem srvc & storage fee 097-9700-470.30-90 600.00 88788 2/6/2009 Db backflow service (dba) 012809A Cert backflow test, labor 307-8831-500.34-05 80.00 761.35 012809B Cert backflow test, labor 303-8831-500.34-05 80.00 012809C Certified backflow test 301-8831-500.34-05 40.00 012809D Certified backflow test 010-7100-410.34-05 40.00 012809E Certified backflow test 010-7100-410.34-05 40.00 012809F Cert backflow test, labor 010-7100-410.34-05 80.00 012809G Cert backflow test, labor 025-7251-410.34-05 80.00 012809H Certified backflow test 301-8831-500.34-05 40.00 0128091 Certified backflow test 010-7100-410.34-05 40.00 012809J Cert backflow test, labor 010-7100-410.34-05 161.35 012809K Certified backflow test 010-7100-410.34-05 40.00 012809M Certified backflow test 010-7100-410.34-05 40.00 88789 2/6/2009 Dewey's electric, inc. 012109 Electrical material,labor 010-3100-431.21-50 180.00 180.00 88790 2/6/2009 Earl browning REQUEST 012309 Credit balance refund 050-0000-308.09-10 2.20 2.20 88791 2/6/2009 Federal express 9-064-74398 Delivery service 199-9999-425.40-01 25.64 271.49 9-064-74398 Delivery service 199-9999-425.40-01 51.38 Page 2 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 88791... 2/6/2009... Federal express... 9-073-03257 Delivery service 033-0000-229.07-00 37.04 271.49... 9-073-03257 Delivery service 199-9999-425.40-01 24.13 9-073-03257 Delivery service 199-9999-425.40-01 55.79 9-073-03257 Delivery service 199-9999-425.40-01 38.22 9-073-03257 Delivery service 199-9999-425.40-01 39.29 88792 2/6/2009 Fm lock and safe,inc. 60069 5 "m" keys 010-3100-431.33-10 10.78 10.78 88793 2/6/2009 Gibbens & associates Ilc REQUEST 020309 Disabled access guidebook 010-3300-431.21-15 94.90 94.90 88794 2/6/2009 Hemet industrial supply 34471 Vinyl gloves, cable ties 010-4140-410.33-50 13.96 13.96 88795 2/6/2009 Hemet valley tool & supply 45688 Parts for compressor 010-4150-410.21-80 21.22 21.22 88796 2/6/2009 Home depot credit services 2580058 150wqtzbz/pal building 010-7100-410.33-10 79.23 290.31 8096200 Multi vise,2" sq x 10-1/2 050-9000-450.33-30 120.56 6086668 4" incstw/brk & indcaster 050-9000-450.33-30 90.52 88797 2/6/2009 Horizon water 9-C-4200-012309 Drinking water service 010-4200-410.21-10 52.00 151.50 9-C-3300-012309 Drinking water service 010-2500-425.34-05 37.00 9-C-7400-012309 Drinking water service 010-7400-425.34-05 62.50 88798 2/6/2009 I.b. reprographics 90037 Digital ppc,proj 08-009-7 199-9999-425.40-01 60.77 3,564.03 90050 Digital ppc 199-9999-425.40-01 293.81 90051 Digital ppc 199-9999-425.40-01 470.44 90053 Digital ppc 199-9999-425.40-01 541.22 90096 Digital ppc,proj 08-009-7 199-9999-425.40-01 1,015.72 90101 Digital ppc 199-9999-425.40-01 183.66 90176 Digital ppc 199-9999-425.40-01 443.04 90177 Digital ppc 199-9999-425.40-01 359.43 90185 Digital ppc 199-9999-425.40-01 195.94 88799 2/6/2009 lnfosend inc. 35110 Inserts/digital tv 010-2500-425.21-10 108.68 108.68 88800 2/6/2009 Jon's flag & poles, inc. F61415 Alum rope style pole,flag 010-7100-410.33-40 678.18 678.18 88801 2/6/2009 Kalpesh homes REQUEST 012909 Fy08/09 assessments recd 377-8831-500.36-05 9,329.40 8,622.40 REQUEST 012909 City admin costs 377-8831-500.36-05 -707.00 88802 2/6/2009 Kustom signals, inc. 380027 Raptor,rp-1,dual antennas 024-3100-431.40-45 2,151.68 2,151.68 Page 3 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 88803 2/6/2009 Lancaster contract survey compan: 08-116 Survey srvc dec 1 & 3 '08 199-9999-425.40-01 1,633.50 9,385.35 08-117 10.5 hrs,2man survey crew 199-9999-425.40-01 1,137.50 08-118 29 hrs, 2 man survey crew 199-9999-425.40-01 3,199.35 08-119 15 hrs, 2 man survey crew 199-9999-425.40-01 1,605.00 08-120A 5 hrs, 2 man survey crew 199-9999-425.40-01 605.00 08-120B 11 hrs,2 man survey crew 199-9999-425.40-01 1,205.00 88804 2/6/2009 Ley heating & cooling 00006644 Thermostat,srvc call,labo 199-9999-425.40-01 140.00 2,940.00 00006694 Install 4 ton a/c & coil 199-9999-425.40-01 2,800.00 88805 2/6/2009 Malcolm smith motorsports corp. 99725632 Replace rear tire 024-3100-431.33-50 240.61 711.18 99725651 18k maint service 024-3100-431.33-50 470.57 88806 2/6/2009 Mission uniform services, inc. 340317284 Floor mat service 010-7400-425.33-10 28.74 57.48 340318054 Floor mat service 010-7400-425.33-10 28.74 88807 2/6/2009 Ontrac 6321087 Delivery service 010-1700-417.21-65 40.41 138.29 6321087 Delivery service 010-3300-431.21-65 15.44 6321087 Delivery service 010-1110-411.21-65 19.14 6327482 Delivery service 096-1700-417.21-65 10.00 6332024 Delivery service 010-3300-431.21-65 22.57 6332024 Delivery service 010-1700-417.21-65 30.73 88808 2/6/2009 Ortiz asphalt paving,inc. 106-3 Release retention 199-0000-210.20-25 48,854.10 58,559.79 106-3 Release retention 199-0000-210.20-25 9,705.69 88809 2/6/2009 Osborne development REQUEST 012909 Fy 08/09 assessments recd 365-8831-500.36-05 17,177.86 16,707.86 REQUEST 012909 City admin cost 365-8831-500.36-05 -470.00 88810 2/6/2009 Osborne development REQUEST 012909 Fy 08/09 assessments recd 367-8831-500.36-05 4,208.70 3,753.20 REQUEST 012909 Fy 08/09 assessments recd 367-8831-500.36-05 -455.50 88811 2/6/2009 Overnight industrial 44136 Singlefold towels, liners 010-4150-410.21-12 81.35 81.35 88812 2/6/2009 Pacific alarm service,inc. P 57900 Installed panic buttons 010-2500-425.34-05 120.00 240.00 P 57899 Installed panic buttons 010-2500-425.34-05 120.00 88813 2/6/2009 Pacific alarm service,inc. R 83003 Alarm service feb 2009 010-6500-425.34-05 38.00 811.50 R 83003 Alarm service feb 2009 010-2500-425.34-05 346.50 Page 4 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 88813... 2/6/2009... Pacific alarm service,inc.... R 83003 Alarm service feb 2009 050-9000-450.34-05 189.50 811.50... R 83003 Alarm service feb 2009 010-4200-410.34-05 217.50 R 83003 Alarm service feb 2009 010-7100-410.34-05 20.00 88814 2/6/2009 Pacific shores construction 4121 Lawn & yard maint 105-3320-431.34-05 510.00 510.00 88815 2/6/2009 Pasarow, steven REQUEST 012809 Reimburse mileage jan 09 096-1700-417.31-15 46.46 46.46 88816 2/6/2009 Pins and needles embroidery 5731 2 shirts with logos 010-1100-411.21-10 24.25 48.49 5731 2 shirts with logos 010-1200-412.21-10 24.24 88817 2/6/2009 Pju telecomm, inc. 16648 Swap ext 306 w/379 010-3100-431.35-16 75.00 75.00 88818 2/6/2009 Pokrajac corporation 28676 Provided pumps 199-9999-425.40-01 474.00 82,281.00 1 Provided equipment/manpwr 199-9999-425.40-01 81,807.00 88819 2/6/2009 Poster compliance center 1455437-RN 1yr compliance plan renew 010-1210-412.21-10 85.52 85.52 88820 2/6/2009 Press enterprise 56445376 Advertising 199-9999-425.40-01 165.60 664.20 56445377 Advertising 199-9999-425.40-01 165.60 56445378 Advertising 199-9999-425.40-01 165.60 56445379 Advertising 199-9999-425.40-01 167.40 88821 2/6/2009 Probity automotive specialists,inc. 002769 Work performed unit 619 010-7100-410.33-50 73.08 108.08 002770 Work performed unit 601 010-7100-410.33-50 35.00 88822 2/6/2009 Pswc group architects, inc 440 Prof srvc 8/1/08-1/21/09 199-9999-425.40-01 10,600.00 10,600.00 88823 2/6/2009 Reliable office supplies, inc. BHH02700 Copy paper 010-2500-425.21-10 195.01 365.89 BHG43200 Office supplies 010-1700-417.21-10 170.88 88824 2/6/2009 Richard pope and associates 3828 Prof srvcs thru 1/7/09 010-6500-425.30-90 1,668.00 1,668.00 88825 2/6/2009 Rightway 652817 1/20-2/26/09 srvc, labor 010-3100-431.34-50 70.78 70.78 88826 2/6/2009 Riverside county sheriffs dept. 5H0000010786 Jail access fee dec 08 010-3100-431.30-19 6,144.16 0.00 SH0000010786 Jail access fee dec 08 010-3100-431.30-19 -6,144.16 88827 2/6/2009 Riverside county sheriffs dept. SH0000010823 Booking fee dec 2008 010-3100-431.30-19 647.13 647.13 88828 2/6/2009 Riverside, county of 01212009 Map recording fees oct 08 105-3320-431.30-90 403.00 403.00 88829 2/6/2009 San jacinto petty cash, city of REQUEST 020309 Stater bros/water 050-9000-450.21-12 13.59 118.51 REQUEST 020309 Arco/gas 010-2500-425.21-70 10.00 Page 5 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 88829... 2/6/2009... San jacinto petty cash, city of... REQUEST 020309 Post office/postage 010-1400-414.21-65 7.66 118.51... REQUEST 020309 Post office/postage 010-1100-411.21-65 1.17 REQUEST 020309 Mileage and parking 010-1100-411.31-20 51.05 REQUEST 020309 Arco/gas 199-9999-425.40-01 15.04 REQUEST 020309 Msa/meeting 010-4150-410.31-20 20.00 88830 2/6/2009 Senior home repair, inc. 1001 Work performed/repair 199-9999-425.40-01 842.96 10,674.00 1002 Work performed/repair 199-9999-425.40-01 3,000.00 1003 Work performed/repair 199-9999-425.40-01 2,957.77 1004 Work performed/repair 199-9999-425.40-01 1,556.72 1005 Work performed/repair 199-9999-425.40-01 924.29 1006 Work performed/repair 199-9999-425.40-01 1,392.26 88831 2/6/2009 Southern california edison REQUEST 020209 Electricity service 025-7250-410.35-14 35.76 592.51 REQUEST 020209 Electricity service 025-7260-410.35-14 260.62 REQUEST 020209 Electricity service 306-8831-500.35-14 112.02 REQUEST 020209 Electricity service 321-8831-500.35-14 17.37 REQUEST 020209 Electricity service 323-8831-500.35-14 53.11 REQUEST 020209 Electricity service 329-8831-500.35-14 24.62 REQUEST 020209 Electricity service 338-8831-500.35-14 16.95 REQUEST 020209 Electricity service 010-4150-410.35-14 50.44 REQUEST 020209 Electricity service 322-8831-500.35-14 21.62 88832 2/6/2009 Staples credit plan - ch 34459 Staples,postcard inkjet 010-1700-417.21-10 84.62 182.31 24264 Binding cover, staples 096-1700-417.21-10 62.78 24611 Binding cover,staples 096-1700-417.21-10 34.91 88833 2/6/2009 Star auto parts 37051 Engine degreaser,towels 010-4150-410.33-50 9.45 9.45 88834 2/6/2009 State of california dept of justice 719376 Blood alcohol anys dec 08 010-3100-431.34-05 455.00 455.00 88835 2/6/2009 Stater bros 1210127 Groceries 096-1700-417.31-20 68.46 124.87 1210202 Groceries 010-1700-417.31-20 56.41 88836 2/6/2009 Superior ready mix concrete 314108 Concrete sand 010-4150-410.21-12 129.30 129.30 88837 2/6/2009 Synergy resources 02032009 Various equip & installat 199-9999-425.40-01 5,386.46 4,847.88 Page 6 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 88837... 2/6/2009... Synergy resources... 02032009 10% retention withheld 199-0000-210.20-25 -538.58 4,847.88... 88838 2/6/2009 Talley metal fabrication 12266 Reset timers 010-2500-425.30-90 65.00 65.00 88839 2/6/2009 The landscape center, inc. 52168 Weekly hand watering 199-9999-425.40-01 1,200.00 1,200.00 88841 2/6/2009 Tr-lake consultants, inc. 6918 Prof srvcs 12/6-12/31/08 199-9999-425.40-01 5,846.04 43,174.99 6923 Prof srvcs 12/6-12/31/08 199-9999-425.40-01 4,887.18 6924 Prof srvcs 12/6-12/31/08 199-9999-425.40-01 1,837.18 6925 Prof srvcs 12/6-12/31/08 065-0000-201.06-47 190.00 6926 Prof srvcs 12/6-12/31/08 065-0000-201.21-04 285.00 6927 Prof srvcs 12/6-12/31/08 065-0000-201.06-47 47.50 6928 Prof srvcs 12/6-12/31/08 199-9999-425.40-01 839.52 6929 Prof srvcs 1 2/6-1 2/31/08 010-1700-417.30-90 45.27 6930 Prof srvcs 1 2/6-1 2/31/08 199-9999-425.40-01 2,043.33 6931 Prof srvcs 12/6-12/31/08 199-9999-425.40-01 332.50 6932 Prof srvcs 1 2/6-1 2/31/08 199-9999-425.40-01 1,539.00 6933 Prof srvcs 12/6-12/31/08 199-9999-425.40-01 17,388.62 6934 Prof srvcs 12/6-12/31/08 199-9999-425.40-01 740.00 6935 Prof srvcs 12/6-12/31/08 199-9999-425.40-01 475.00 6936 Prof srvcs 12/6-12/31/08 199-9999-425.40-01 717.87 6937 Prof srvcs 12/6-12/31/08 199-9999-425.40-01 3,520.00 6938 Prof srvcs 12/6-12/31/08 199-9999-425.40-01 800.00 6943 581 s. grand ave 065-0000-201.06-45 1,640.98 88842 2/6/2009 Valley steel and welding 11130 Weld-bucket 010-4150-410.33-50 262.50 328.35 11132 20 x 24 x 1/4 plt. 010-4140-410.21-12 65.85 88843 2/6/2009 Verizon california REQUEST 020309 Telephone service 010-2500-425.35-16 594.17 841.80 REQUEST 020309 Telephone service 010-3110-431.35-16 215.72 REQUEST 020309 Telephone service 010-6500-425.35-16 31.91 88844 2/6/2009 Waxie sanitary supply 71079386 Soft wht 2-ply tt 010-3100-431.21-30 53.00 577.87 71081896 Misc supplies 010-3100-431.21-30 524.87 88845 2/6/2009 Western riverside council REQUEST 020209 Tumf fees for january 09 065-0000-201.08-80 10,046.00 10,046.00 Page 7 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 88846 2/6/2009 Winners edge tire and automotive 1189 Bulb, wiper blade, #946 010-3320-431.33-50 36.05 89.75 1198 Oil filter, oil 010-3300-431.33-50 26.85 1203 Oil filter, oil 010-3320-431.33-50 26.85 88847 2/6/2009 Xerox corporation 038068725 Dec 08 lease, meter usage 010-7400-425.34-05 243.61 243.61 88848 2/6/2009 Zumar industries, inc. 0111302 Special 2430 80e35 024-4150-410.21-36 455.46 455.46 88851 2/13/2009 Aflac REQUEST 021009 Premium january 2009 085-0000-202.21-27 2,257.62 2,257.62 88852 2/13/2009 Al's kubota tractor 254585 B&c quart oil 010-7100-410.33-30 4.26 4.26 88853 2/13/2009 Alfredo lopez REQUEST 012809 Credit balance refund 050-0000-308.09-10 96.79 96.79 88854 2/13/2009 Alice reed, cmc 020909 Consult srvc 10/08-01/09 199-9999-425.40-01 2,220.00 2,220.00 88855 2/13/2009 Ameripride uniform services L227390 Uniform service 055-4170-450.21-35 31.30 204.75 L227390 Uniform service 050-9000-450.21-35 34.63 L227392 Uniform service 010-7100-410.21-35 62.89 L227392 Uniform service 010-7101-410.21-35 10.00 L233554 Uniform service 050-9000-450.21-35 34.63 L233554 Uniform service 055-4170-450.21-35 31.30 88856 2/13/2009 Arrow printing, inc. 6782 5,000 labels 096-3320-431.21-10 331.87 331.87 88857 2/13/2009 Avi-con, inc. ca construction 4675 Prog bill,appl #08217-03 199-9999-425.40-01 60,727.00 54,654.30 4675 10% retention withheld 199-0000-210.20-25 -6,072.70 88858 2/13/2009 B & w pipe & supply 84534 Pipe and supplies 010-7100-410.21-12 79.68 192.85 84710 Idyl'wild dr/annendale pk 199-9999-425.40-01 31.83 84748 Rancho park 010-7100-410.21-12 47.71 84759 Rancho basin 1 010-7100-410.21-12 33.63 88859 2/13/2009 Ballard gas #1159 5601-275017 Lps 52.1 056-4150-410.21-70 92.62 186.66 5601-275057 Lps 52.9 056-4150-410.21-70 94.04 88860 2/13/2009 Bank of sacramento 8623 Escrow # 2893-098 199-0000-210.20-25 498.62 498.62 88861 2/13/2009 Brenntag pacific, inc. BPI866928 Sodium hypochlorite 050-9000-450.21-12 2,092.56 2,092.56 88862 2/13/2009 Brinks home security 112007067-0109 Monitoring 1/22-2/21/09 010-6100-425.34-05 34.99 34.99 88863 2/13/2009 C r & r incorporated REQUEST 020909 Services for december 08 059-8052-450.34-05 179,269.75 169,210.75 Page 8 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 88863... 2/13/2009... C r & r incorporated... REQUEST 020909 Billing charge dec 2008 059-0000-310.07-99 -10,059.00 169,210.75... 88864 2/13/2009 Calpers REQUEST 021009 Contrib 1/29/09, type 4 085-0000-202.21-28 34,289.22 34,289.22 88865 2/13/2009 Casa bella properties REQUEST 020209 Water deposit refund 050-0000-229.08-70 46.98 46.98 88866 2/13/2009 Ced consolidated electrical 2983-465867 Clr pvc cemet,termin adpt 010-4150-410.33-10 11.83 409.85 2983-465924 B17med hps lamp 010-7100-410.21-12 69.66 2983-465936 Lith fluor fix 050-9000-450.33-30 51.99 2983-465937 Lith fluor fix 010-4150-410.33-10 51.99 2983-465984 Heat shrink,thermo shrink 050-9000-450.33-30 29.65 2983-465998 Main street lights 025-7260-410.35-14 144.36 2983-466007 26-19 sol bridge conn 050-9000-450.33-30 26.66 2983-466056 Electric grd box 010-7100-410.33-40 23.71 88867 2/13/2009 Central county united way REQUEST 021009 Contributions january 09 085-0000-202.21-80 430.38 430.38 88868 2/13/2009 Christopher wood-jorgenson REQUEST 020209 Water deposit refund 050-0000-229.08-70 96.32 96.32 88869 2/13/2009 Coldwell banker pioneer REQUEST 020209 Water deposit refund 050-0000-229.08-70 72.59 72.59 88870 2/13/2009 Coldwell banker pioneer real estat( REQUEST 020309 Credit balance refund 050-0000-308.09-10 59.90 59.90 88871 2/13/2009 Comserco, inc. 01/MA50218333 Maint billing feb 2009 010-4200-410.34-05 86.10 86.10 88872 2/13/2009 Credit management services REQUEST 020609 50% phase 2 collection 050-0000-201.08-64 185.20 185.20 88873 2/13/2009 Dgvm v34 inc REQUEST 020209 Water deposit refund 050-0000-229.08-70 11.61 198.61 REQUEST 012809 Credit balance refund 050-0000-308.09-10 58.44 REQUEST 012809 Credit balance refund 050-0000-308.09-10 128.56 88874 2/13/2009 Dgvm v34 inc REQUEST 012809 Credit balance refund 050-0000-308.09-10 89.25 89.25 88875 2/13/2009 E.s. babcock & sons, inc. AA92096-0278 Coliforms p/a by mmo/mug 050-9000-450.30-90 70.00 186.00 AA92171-0278 Iron by icp, mn_icp_dw 050-9000-450.30-90 60.00 AB90063-0278 Coliforms p/a by mmo/mug 050-9000-450.30-90 56.00 88877 2/13/2009 Eastern municipal water district REQUEST 021009 Water service 025-7250-410.35-10 10.75 4,645.86 REQUEST 021009 Water service 010-3200-431.35-10 192.02 REQUEST 021009 Water service 301-8831-500.35-10 218.84 REQUEST 021009 Water service 303-8831-500.35-10 29.89 REQUEST 021009 Water service 305-8831-500.35-10 89.87 Page 9 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 88877... 2/13/2009... Eastern municipal water district... REQUEST 021009 Water service 306-8831-500.35-10 44.10 4,645.86... REQUEST 021009 Water service 307-8831-500.35-10 514.09 REQUEST 021009 Water service 310-8831-500.35-10 19.09 REQUEST 021009 Water service 313-8831-500.35-10 214.44 REQUEST 021009 Water service 323-8831-500.35-10 29.90 REQUEST 021009 Water service 325-8831-500.35-10 130.01 REQUEST 021009 Water service 326-8831-500.35-10 457.92 REQUEST 021009 Water service 331-8831-500.35-10 55.87 REQUEST 021009 Water service 332-8831-500.35-10 174.39 REQUEST 021009 Water service 338-8831-500.35-10 1,298.00 REQUEST 021009 Water service 345-8831-500.35-10 917.44 REQUEST 021009 Water service 359-8831-500.35-10 178.83 REQUEST 021009 Water service 362-8831-500.35-10 70.41 88878 2/13/2009 Edm publishers 02022009 Bldg permits law bulletin 010-3300-431.21-15 98.78 98.78 88879 2/13/2009 Eyemed vision care REQUEST 021009 Premium february 2009 085-0000-202.21-35 1,025.68 1,033.32 REQUEST 021009 Premium february 2009 065-0000-201.08-64 7.64 88880 2/13/2009 Hartford life insurance companies REQUEST 021009 Jan 29, 09, grp #109947 085-0000-202.21-29 3,970.15 3,970.15 88881 2/13/2009 Hemet industrial supply 34483 1-1/2" set collar 010-4150-410.33-50 3.72 3.72 88882 2/13/2009 Hemet valley pipe & supply 125871 Febco 825ya 1 rp device 331-8831-500.21-12 316.67 477.02 126104 Pipe and supplies 010-7100-410.21-12 61.67 125897 Febco 905112 825 y kit 321-8831-500.21-12 78.67 126238 Winters 807 0-300 gauge 050-9000-450.33-30 20.01 88883 2/13/2009 Hemet valley tool & supply 45574 Asphalt cutter 050-9000-450.33-30 170.25 170.25 88884 2/13/2009 Home depot credit services 0114159 16 x 30 filter 010-6100-425.21-10 17.11 413.19 9102024 Door viewer, pchole saw 010-2500-425.21-10 24.80 2594396 Pwrsupply cord,switchplat 010-2500-425.21-10 12.99 2115752 First time pvc supply 050-9000-450.33-30 312.10 1115956 Rstoglblkspr 050-9000-450.33-30 21.39 0087712 4x4-8 #20,1ysol cleaner 010-3200-431.33-10 24.80 Page 10 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 88885 2/13/2009 House of portraits, the 30375 4/ 8 x 10 - city council 010-1100-411.21-11 241.63 403.26 30376 4/8 x 10 - s. dimemmo 010-1100-411.21-11 161.63 88886 2/13/2009 I.b. reprographics 90261 Digital ppc/sallee park 199-9999-425.40-01 229.24 1,142.71 90262 Digital ppc/ramona lndscp 199-9999-425.40-01 627.99 90263 Digital ppc/de anza 199-9999-425.40-01 142.74 90263 Digital ppc/de anza 199-9999-425.40-01 142.74 88887 2/13/2009 lcma retirement trust REQUEST 021009 Jan 29, 09, grp # 300434 085-0000-202.21-29 1,250.00 1,250.00 88888 2/13/2009 John occhi REQUEST 012809 Credit balance refund 050-0000-308.09-10 33.11 33.11 88889 2/13/2009 Jon's flag & poles, inc. F61515 3x5 flags,heading,grommet 010-2500-425.21-10 176.71 176.71 88890 2/13/2009 Joni b. goodman 08/3,4 Replaces ck#85090,5/23/08 010-2500-425.30-90 1,760.00 1,760.00 88891 2/13/2009 Judy castellanos REQUEST 020209 Water deposit refund 050-0000-229.08-70 80.66 80.66 88892 2/13/2009 Julian orozco REQUEST 012809 Credit balance refund 050-0000-308.09-10 8.84 8.84 88893 2/13/2009 Kammeyer & associates inc. 9102 Lndscpe srvc tract 30481 026-0000-229.07-00 3,080.00 25,325.14 9100M Lndscpe srvc January 2009 010-1700-417.30-90 5,769.00 9100M Lndscpe srvc January 2009 010-3300-431.34-05 3,846.00 9102M Lndscpe srvc january 2009 199-9999-425.40-01 12,630.14 88894 2/13/2009 Lincoln life REQUEST 021009 Contributions jan 29, 09 085-0000-202.21-29 100.00 100.00 88895 2/13/2009 Master care commercial janitorial 3068 Janitorial srvc Jan 2009 010-2500-425.34-05 2,140.00 3,223.00 3078 Janitorial srvc jan 2009 010-7400-425.34-05 1,083.00 88896 2/13/2009 Mccullough, lisa REQUEST 102908 Repls ck# 87878,11/21/08 096-1700-417.31-20 158.06 158.06 88897 2/13/2009 Mike novak-smith REQUEST 020209 Water deposit refund 050-0000-229.08-70 132.87 132.87 88898 2/13/2009 Mpsn properties lp REQUEST 012309 Water deposit refund 050-0000-229.08-70 83.75 142.67 REQUEST 020309 Credit balance refund 050-0000-308.09-10 58.92 88899 2/13/2009 Mudrovich, dan REQUEST 020909 Reimb work boot purchase 050-9000-450.21-35 129.29 129.29 88900 2/13/2009 Nathaniel rogers REQUEST 020209 Water deposit refund 050-0000-229.08-70 66.25 66.25 88901 2/13/2009 National safety compliance, inc. 41991 Dqf on-line monthly fee 010-1210-412.30-90 17.50 17.50 88902 2/13/2009 Neopost, inc. 12819401 Ink, cartridge, labels 010-2500-425.21-10 235.43 235.43 88903 2/13/2009 Office depot 460575766-001 Copy paper, recpt books 010-2500-425.21-10 128.75 326.76 Page 11 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 88903... 2/13/2009... Office depot... 460575766-001 Copy paper, recpt books 050-1400-414.21-10 9.37 326.76... 460575766-001 Copy paper, recpt books 059-1400-414.21-10 9.37 460575766-001 Copy paper, recpt books 055-1400-414.21-10 9.36 461986058-001 Credit/return 010-2500-425.21-10 -7.43 461403918-001 Copy paper, credit paper 102-1400-500.21-10 87.19 461676544-001 Credit/return 102-1400-500.21-10 -46.54 461842782-001 Kleenex, paper towels 010-2500-425.21-10 136.69 88904 2/13/2009 Overnight industrial 44256 Med sz gloves,spray bottl 010-7100-410.21-12 9.50 82.99 44258 Paper towels, liner rolls 010-7400-425.21-10 73.49 88905 2/13/2009 Pacificare of california REQUEST 021009 Premium february 2009 085-0000-202.21-39 49,021.38 49,377.80 REQUEST 021009 Premium february 2009 065-0000-201.08-64 356.42 88906 2/13/2009 Paetec communications, inc. 51394541 Communication services 010-2500-425.35-16 1,054.49 1,054.49 88907 2/13/2009 Paul stella REQUEST 021008 Refund of overpayments 050-0000-308.09-10 1,695.45 1,695.45 88909 2/13/2009 Pierce plumbing, inc. 36826 Plumbing and supplies 050-9000-450.33-30 54.22 734.44 36834 Plumbing and supplies 010-7100-410.21-12 33.34 36834 Plumbing and supplies 010-7101-410.21-12 25.00 36844 Plumbing and supplies 010-4140-410.21-35 28.68 36844 Plumbing and supplies 010-4150-410.21-12 60.00 36846 Plumbing and supplies 010-7100-410.21-12 64.00 36846 Plumbing and supplies 010-7101-410.21-12 21.10 36847 Plumbing and supplies 050-9000-450.33-30 65.43 36849 Plumbing and supplies 010-7100-410.21-12 58.28 36853 Plumbing and supplies 050-9000-450.33-30 61.06 36856 Plumbing and supplies 010-7100-410.21-12 47.17 36859 Plumbing and supplies 010-7100-410.21-12 52.81 36857 Plumbing and supplies 010-4140-410.21-12 125.76 36858 Plumbing and supplies 050-9000-450.33-30 26.26 36862 Plumbing and supplies 010-7100-410.21-12 68.20 36786 Credit applied 056-4150-410.33-50 -13.71 Page 12 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 88909... 2/13/2009... Pierce plumbing, inc.... 36786 Credit applied 010-4150-410.21-12 -43.16 734.44... 88910 2/13/2009 Powers electric products co. 33179 Pwrs well sounder, cable 050-9000-450.33-30 636.68 636.68 88911 2/13/2009 Pre-paid legal services, inc. REQUEST 021009 January 2009 085-0000-202.21-87 55.82 55.82 88912 2/13/2009 Preferred benefit insurance admin. REQUEST 021009 Grp # 7529-015, 2010-0009 085-0000-202.21-32 4,654.37 4,672.38 REQUEST 021009 Grp #7529-015, 2010-0009 065-0000-201.08-64 18.01 88913 2/13/2009 Press enterprise 56448016 Advertising 010-1700-417.36-25 149.60 149.60 88914 2/13/2009 Probity automotive specialists,inc. 002776 Oil change, filters 010-7100-410.33-50 71.46 71.46 88915 2/13/2009 Quala-tel enterprises 27097 4 headsets 010-3200-431.33-30 1,348.67 1,348.67 88916 2/13/2009 R.j. noble company 8623 Progress payment #6 199-9999-425.40-01 4,986.17 4,487.55 8623 10% retention withheld 199-0000-210.20-25 -498.62 88917 2/13/2009 Randy foster REQUEST 020209 Water deposit refund 050-0000-229.08-70 99.49 99.49 88918 2/13/2009 Reliable realty REQUEST 020209 Water deposit refund 050-0000-229.08-70 144.65 144.65 88919 2/13/2009 Riverside county community health 02032009 Animal crtl srvcs nov 08 010-3320-431.34-05 15,173.61 15,173.61 88920 2/13/2009 Riverside county community health 02032009 Animal crtl srvcs dec 08 010-3320-431.34-05 12,446.54 12,446.54 88921 2/13/2009 Riverside, county of FC0000010863 Npdes cost shar fy 08/09 010-4100-410.30-90 2,917.88 2,917.88 88922 2/13/2009 Riverside, county of 012909 Map recording fees 11/08 105-3320-431.30-90 169.00 247.00 013009 Map recording fees 12/08 105-3320-431.30-90 78.00 88923 2/13/2009 Riverside, county of 90088-0811 Services for november 08 017-2290-418.34-20 30,171.68 42,946.80 90088-0812 Services for december 08 017-2290-418.34-20 12,775.12 88924 2/13/2009 Rk engineering group, inc. 200812024 Prof srvcs december 2008 199-9999-425.40-01 1,607.50 3,442.50 200812025 Prof srvcs december 2008 199-9999-425.40-01 1,835.00 88925 2/13/2009 Scherri harps REQUEST 020209 Water deposit refund 050-0000-229.08-70 15.02 15.02 88926 2/13/2009 Seiu local 721 REQUEST 021009 January 2009 085-0000-202.21-43 1,005.90 1,005.90 88927 2/13/2009 Smart & final 122089 Kitchen supplies 010-2500-425.21-10 180.73 180.73 88928 2/13/2009 Socal pump & well drilling, inc. 45105 Grand booster 050-9000-450.40-45 8,171.59 8,171.59 88934 2/13/2009 Southern california edison REQUEST 020909 Electricity service 010-2500-425.35-14 328.63 45,283.92 REQUEST 020909 Electricity service 010-3100-431.35-14 1,039.71 REQUEST 020909 Electricity service 010-3200-431.35-14 31.82 Page 13 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 88934... 2/13/2009... Southern california edison... REQUEST 020909 Electricity service 010-4200-410.35-14 34.92 45,283.92... REQUEST 020909 Electricity service 010-6100-425.35-14 267.50 REQUEST 020909 Electricity service 010-6500-425.35-14 18.57 REQUEST 020909 Electricity service 010-7400-425.35-14 901.42 REQUEST 020909 Electricity service 025-7100-410.35-14 1,667.80 REQUEST 020909 Electricity service 025-7250-410.35-14 1,004.11 REQUEST 020909 Electricity service 025-7251-410.35-14 18.08 REQUEST 020909 Electricity service 025-7252-410.35-14 1,558.23 REQUEST 020909 Electricity service 025-7260-410.35-14 11,531.16 REQUEST 020909 Electricity service 050-9000-450.35-14 18,299.70 REQUEST 020909 Electricity service 301-8831-500.35-14 741.04 REQUEST 020909 Electricity service 302-8831-500.35-14 16.39 REQUEST 020909 Electricity service 304-8831-500.35-14 115.83 REQUEST 020909 Electricity service 304-8831-500.35-14 37.99 REQUEST 020909 Electricity service 317-8831-500.35-14 16.39 REQUEST 020909 Electricity service 317-8831-500.35-14 81.09 REQUEST 020909 Electricity service 320-8831-500.35-14 68.40 REQUEST 020909 Electricity service 331-8831-500.35-14 114.10 REQUEST 020909 Electricity service 332-8831-500.35-14 51.99 REQUEST 020909 Electricity service 332-8831-500.35-14 74.20 REQUEST 020909 Electricity service 342-8831-500.35-14 36.38 REQUEST 020909 Electricity service 010-4150-410.35-14 1,217.06 REQUEST 020909 Electricity service 010-4150-410.35-14 -0.04 REQUEST 020909 Electricity service 025-7260-410.35-14 92.65 REQUEST 020909 Electricity service 301-8831-500.35-14 21.74 REQUEST 020909 Electricity service 302-8831-500.35-14 241.21 REQUEST 020909 Electricity service 303-8831-500.35-14 244.11 REQUEST 020909 Electricity service 304-8831-500.35-14 0.36 REQUEST 020909 Electricity service 305-8831-500.35-14 141.87 Page 14 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 88934... 2/13/2009... Southern california edison... REQUEST 020909 Electricity service 307-8831-500.35-14 737.95 45,283.92... REQUEST 020909 Electricity service 309-8831-500.35-14 308.53 REQUEST 020909 Electricity service 310-8831-500.35-14 1.79 REQUEST 020909 Electricity service 312-8831-500.35-14 35.79 REQUEST 020909 Electricity service 313-8831-500.35-14 452.17 REQUEST 020909 Electricity service 315-8831-500.35-14 20.28 REQUEST 020909 Electricity service 315-8831-500.35-14 6.93 REQUEST 020909 Electricity service 316-8831-500.35-14 49.51 REQUEST 020909 Electricity service 318-8831-500.35-14 4.30 REQUEST 020909 Electricity service 319-8832-500.35-14 6.18 REQUEST 020909 Electricity service 320-8831-500.35-14 522.38 REQUEST 020909 Electricity service 321-8831-500.35-14 228.53 REQUEST 020909 Electricity service 323-8831-500.35-14 277.15 REQUEST 020909 Electricity service 324-8831-500.35-14 4.30 REQUEST 020909 Electricity service 325-8831-500.35-14 504.15 REQUEST 020909 Electricity service 326-8831-500.35-14 1,023.52 REQUEST 020909 Electricity service 329-8831-500.35-14 575.97 REQUEST 020909 Electricity service 331-8831-500.35-14 234.47 REQUEST 020909 Electricity service 333-8831-500.35-14 1.79 REQUEST 020909 Electricity service 334-8831-500.35-14 4.95 REQUEST 020909 Electricity service 335-8831-500.35-14 4.95 REQUEST 020909 Electricity service 336-8831-500.35-14 4.95 REQUEST 020909 Electricity service 337-8831-500.35-14 4.95 REQUEST 020909 Electricity service 338-8831-500.35-14 154.08 REQUEST 020909 Electricity service 339-8831-500.35-14 4.95 REQUEST 020909 Electricity service 342-8831-500.35-14 10.14 REQUEST 020909 Electricity service 342-8831-500.35-14 4.95 REQUEST 020909 Electricity service 353-8831-500.35-14 10.03 REQUEST 020909 Electricity service 353-8831-500.35-14 9.90 Page 15 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 88934... 2/13/2009... Southern california edison... REQUEST 020909 Electricity service 355-8831-500.35-14 10.03 45,283.92... REQUEST 020909 Electricity service 355-8831-500.35-14 9.90 REQUEST 020909 Electricity service 359-8831-500.35-14 12.35 REQUEST 020909 Electricity service 371-8831-500.35-14 4.37 REQUEST 020909 Electricity service 371-8831-500.35-14 6.93 REQUEST 020909 Electricity service 339-8831-500.35-14 16.39 88935 2/13/2009 Star auto parts 31735 Moly grs 14 oz, unit 428 056-4150-410.33-50 12.89 23.07 A15748 Credit applied 010-4150-410.33-50 -0.50 37358 Sealed beam halogen 010-3200-431.33-50 8.61 37731 Overhead street name sign 010-4150-410.21-12 2.07 88936 2/13/2009 T.y.lin international,inc. 0901275 Prof srvcs 11/01-12/31/08 199-9999-425.40-01 1,117.50 1,117.50 88937 2/13/2009 Talley metal fabrication 12293 Tube steel 050-9000-450.33-30 189.00 189.00 88938 2/13/2009 Taylor welding 012709-1 Welding service & labor 199-9999-425.40-01 1,294.00 1,294.00 88939 2/13/2009 The hartford-priority accounts REQUEST 021009 Premium february 2009 085-0000-202.21-46 3,279.33 3,279.33 88940 2/13/2009 Trans union Ilc 01940800 Credit srvc 12/26-1/25/09 050-1400-414.34-05 41.97 125.92 01940800 Credit srvc 12/26-1/25/09 059-1400-414.34-05 41.97 01940800 Credit srvc 12/26-1/25/09 055-1400-414.34-05 41.98 88941 2/13/2009 Underground service alert 120090609 Tickets/january 2009 050-9000-450.30-90 244.00 244.00 88942 2/13/2009 United communities network 5430 Main street clnup feb 09 010-7100-410.34-05 1,096.33 1,694.33 5430 City hall cleanup feb 09 010-2500-425.34-05 598.00 88943 2/13/2009 Usa blue book 741860 Elapsed time hour meter 050-9000-450.33-30 46.50 46.50 88944 2/13/2009 Valley diesel & truck repair 592 Bit inspect unit # 418 010-4150-410.33-50 65.00 195.00 593 Bit inspect unit # 502 010-4140-410.33-50 65.00 591 Bit inspect unit #416-2 010-4150-410.33-50 65.00 88945 2/13/2009 Valley wide recreation 01222009 P.a.l. pr reimb dec 2008 010-3110-431.34-05 4,432.55 4,432.55 88946 2/13/2009 Verizon california REQUEST 021009 Telephone service 010-2500-425.35-16 118.32 1,425.98 REQUEST 021009 Telephone service 010-3100-431.35-16 350.91 REQUEST 021009 Telephone service 010-3200-431.35-16 76.61 REQUEST 021009 Telephone service 010-4200-410.35-16 202.93 Page 16 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 88946... 2/13/2009... Verizon california... REQUEST 021009 Telephone service 010-7100-410.35-16 39.29 1,425.98... REQUEST 021009 Telephone service 010-7400-425.35-16 215.00 REQUEST 021009 Telephone service 025-7252-410.35-16 243.57 REQUEST 021009 Telephone service 050-9000-450.35-16 140.78 REQUEST 021009 Telephone service 305-8831-500.35-10 38.57 88947 2/13/2009 Veronica smith REQUEST 020209 Water deposit refund 050-0000-229.08-70 81.05 81.05 88948 2/13/2009 Vicki carpenter REQUEST 012809 Credit balance refund 050-0000-308.09-10 58.44 58.44 88949 2/13/2009 Wachovia bank REQUEST 020309 Credit balance refund 050-0000-308.09-10 93.51 93.51 88950 2/13/2009 Wachovia bank REQUEST 020209 Water deposit refund 050-0000-229.08-70 105.33 105.33 88951 2/13/2009 Westcoe realtors REQUEST 020309 Credit balance refund 050-0000-308.09-10 82.29 82.29 88952 2/13/2009 Wetworks pool care 09100200 Sallee pool srvc feb 2009 010-8400-425.34-05 901.20 901.20 88953 2/13/2009 William lenocker REQUEST 012820E Credit balance refund 050-0000-308.09-10 58.44 58.44 88954 2/13/2009 Xerox corporation 038430577 Lease january 2008 010-2500-425.34-05 185.21 931.63 038430584 Lease january 2008 010-2500-425.34-05 746.42 88955 2/13/2009 Z best pizza 98134 Pizza and delivery 010-1100-411.31-20 30.16 30.16 88958 2/20/2009 Albert a. webb associates 713676 Prof srvc thru 11/22/2008 199-9999-425.40-01 2,676.00 63,675.25 713694 Prof srvc thru 11/22/2008 199-9999-425.40-01 42,621.20 715140 Prof srvc thru 12/27/2008 199-9999-425.40-01 8,731.99 715146 Prof srvc thru 12/27/2008 199-9999-425.40-01 8,799.50 715154 Prof srvc thru 12/27/2008 199-9999-425.40-01 846.56 88959 2/20/2009 Ama enterprises 9595 350 shirts 010-3100-431.34-05 1,244.51 1,244.51 88960 2/20/2009 Ameripride uniform services L227391 Uniform service 010-4140-410.21-35 17.08 177.34 L227391 Uniform service 010-4150-410.21-35 42.53 L227391 Uniform service 057-4150-410.21-35 6.46 L233555 Uniform service 010-4140-410.21-35 17.08 L233555 Uniform service 010-4150-410.21-35 44.03 L233555 Uniform service 057-4150-410.21-35 6.46 L233556 Uniform service 010-7100-410.21-35 35.00 L233556 Uniform service 010-7101-410.21-35 8.70 Page 17 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 88961 2/20/2009 Anady's trophies, inc. 70410 2 x 8 desk plate 010-1700-417.21-10 11.31 11.31 88962 2/20/2009 Arrow printing, inc. 6761 3,850 business seminar 096-1700-417.21-65 701.45 884.63 6767 2,000 alarm notifications 010-3100-431.36-10 183.18 88963 2/20/2009 Automated gate services, inc. 56656 Wk perform/pico exit gate 010-3100-431.33-10 450.00 450.00 88964 2/20/2009 Ayres, jim REQUEST 021709 Refund 08 candidate state 065-0000-201.08-79 395.60 395.60 88965 2/20/2009 B & w pipe & supply 84724 Annendale 199-9999-425.40-01 39.99 39.99 88966 2/20/2009 Ballard gas #1159 5601-275117 51.7 056-4150-410.21-70 91.91 263.65 5601-275175 71.3 056-4150-410.21-70 126.76 5601-275194 25.3 056-4150-410.21-70 44.98 88967 2/20/2009 Bank of america business card REQUEST 021709 Us markerboard.com 010-3100-431.21-10 276.14 816.16 REQUEST 021709 Walmart 010-3100-431.21-10 21.52 REQUEST 021709 Pospaper.com 024-3100-431.34-05 517.50 REQUEST 021709 Purchase finance charge 010-2500-414.36-97 1.00 88968 2/20/2009 Bank of america business card REQUEST 021709 Lowes 010-3200-431.33-10 51.05 627.57 REQUEST 021709 Map books 4 u 010-3200-431.21-10 209.41 REQUEST 021709 Wal-mart 065-0000-201.09-02 87.39 REQUEST 021709 Staples 010-3200-431.21-10 226.24 REQUEST 021709 Staples 010-3200-431.21-10 53.48 88969 2/20/2009 Bank of america business card REQUEST 021709 Priceline.com 010-3320-431.31-20 465.65 1,078.66 REQUEST 021709 Usps 010-1100-411.21-65 12.85 REQUEST 021709 Ucla extension cashier 102-1400-500.31-20 350.00 REQUEST 021709 Usps 010-1100-411.21-65 4.88 REQUEST 021709 Ez systems 010-1400-414.33-10 212.05 REQUEST 021709 Inland chevrolet 010-2500-425.33-50 33.23 88970 2/20/2009 Bank of america business card REQUEST 021709 Annual membership fee 010-2500-414.36-97 25.00 75.00 REQUEST 021709 Annual membership fee 010-2500-414.36-97 25.00 REQUEST 021709 Annual membership fee 010-2500-414.36-97 25.00 88971 2/20/2009 Bj sporting goods, inc. 93509 Work boots - j. vilchis 010-4140-410.21-35 115.28 369.65 93597 Work boots - k. carranza 010-7100-410.21-35 92.76 Page 18 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 88971... 2/20/2009... Bj sporting goods, inc.... 94025 Work boots - r. jackson 050-9000-450.21-35 161.61 369.65... 88972 2/20/2009 Blue sky chemdry 2009-237 Chem dry 4 recliners 010-3200-431.33-10 180.00 180.00 88973 2/20/2009 Bmw motorcycles of north county 6010695/1 Wk performed 12,000 mile 024-3100-431.33-50 1,214.24 1,214.24 88974 2/20/2009 Boernsen construction company 165-4 Concrete, grout, floors 199-9999-425.40-01 8,900.00 34,732.75 165-5 Lumber, drywall, roof mat 199-9999-425.40-01 9,107.29 165-175-6 Cost/pump concrete 199-9999-425.40-01 904.05 175-4 Concrete, grout, floors 199-9999-425.40-01 8,077.76 175-5 Lumber, drywall,roof mat 199-9999-425.40-01 7,743.65 88975 2/20/2009 Brenntag pacific, inc. BPI868940 Soidium hypochlorite 050-9000-450.21-12 956.44 956.44 88976 2/20/2009 Brian barr REQUEST 021109 Water deposit refund 050-0000-229.08-70 125.01 125.01 88977 2/20/2009 Brian passaro REQUEST 021109 Water deposit refund 050-0000-229.08-70 26.60 26.60 88978 2/20/2009 Brinks home security 109815720-0109 Monitoring 1/26-2/25/09 010-2500-425.34-05 34.99 34.99 88979 2/20/2009 Byrd industrial electronics 263A-1 Bath site scada system 050-9000-450.40-45 10,000.00 10,000.00 88980 2/20/2009 Ced consolidated electrical 2983-466025 De la luz park dedication 010-7100-410.33-40 117.17 160.85 2983-466094 Size 451 yel wireconn 010-7100-410.21-12 13.11 2983-466135 De la luz park 010-7100-410.33-40 30.57 88981 2/20/2009 Chris hogan REQUEST 021109 Water deposit refund 050-0000-229.08-70 66.09 66.09 88982 2/20/2009 Cutting edge staffing, inc. 26383 Wk ended 2/01/09 010-3300-431.34-05 1,364.00 1,364.00 88983 2/20/2009 Dewey pest control (dba) 4962338 Pest control srvc feb 09 010-2500-425.34-05 45.00 85.00 4980428 Pest control srvc feb 09 010-2500-425.34-05 40.00 88984 2/20/2009 Deysi martin REQUEST 021109 Water deposit refund 050-0000-229.08-70 58.23 58.23 88985 2/20/2009 Dgvm v34 inc REQUEST 021109 Water deposit refund 050-0000-229.08-70 125.01 125.01 88986 2/20/2009 Di memmo, steve REQUEST 021709 Refund 08 candidate state 065-0000-201.08-79 403.25 403.25 88987 2/20/2009 E.s. babcock & sons, inc. AB90078-0278 Iron by icp, mn_icp_dw 050-9000-450.30-90 30.00 30.00 88988 2/20/2009 Eastern municipal water district REQUEST 021709 Water service 025-7250-410.35-10 239.29 1,787.64 REQUEST 021709 Water service 025-7251-410.35-10 250.83 REQUEST 021709 Water service 025-7252-410.35-10 39.01 REQUEST 021709 Water service 304-8831-500.35-10 62.18 Page 19 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 88988... 2/20/2009... Eastern municipal water district... REQUEST 021709 Water service 305-8831-500.35-10 14.36 1,787.64... REQUEST 021709 Water service 307-8831-500.35-10 191.13 REQUEST 021709 Water service 313-8831-500.35-10 128.60 REQUEST 021709 Water service 317-8831-500.35-10 14.95 REQUEST 021709 Water service 321-8831-500.35-10 260.47 REQUEST 021709 Water service 325-8831-500.35-10 9.57 REQUEST 021709 Water service 327-8831-500.35-10 503.59 REQUEST 021709 Water service 331-8831-500.35-10 54.52 REQUEST 021709 Water service 332-8831-500.35-10 19.14 88989 2/20/2009 Eduardo murillo REQUEST 021109 Water deposit refund 050-0000-229.08-70 50.24 50.24 88990 2/20/2009 Empire welding supply 7289 Parts for welder 050-9000-450.33-30 169.28 169.28 88991 2/20/2009 Esgil corporation 02091730 Jan 2009 plan check fees 010-3300-431.30-90 1,803.08 1,803.08 88992 2/20/2009 Federal express 9-081-09825 Delivery service 199-9999-425.40-01 44.72 127.08 9-081-09825 Delivery service 199-9999-425.40-01 26.50 9-081-09825 Delivery service 199-9999-425.40-01 55.86 88993 2/20/2009 Fitzpatrick construction 020109 A Repair electronic latch 010-3100-431.33-10 40.00 90.00 020109 B Reset hinges, align door 010-3100-431.33-10 50.00 88994 2/20/2009 Francisco ruiz REQUEST 021209 Water deposit refund 050-0000-229.08-70 8.75 8.75 88995 2/20/2009 Full realty services REQUEST 021109 Water deposit refund 050-0000-229.08-70 98.13 98.13 88996 2/20/2009 Genaro alarez REQUEST 021109 Water deposit refund 050-0000-229.08-70 55.91 55.91 88997 2/20/2009 Haaker equipment company W20011 Vactor repairs 055-4170-450.33-30 3,470.89 3,470.89 88998 2/20/2009 Hallberg, phil REQUEST 021309 Reimb mileage, certif fee 010-3320-431.31-20 169.44 169.44 88999 2/20/2009 Harrell & company advisors, Ilc 070108 Disclosure annual report 096-1700-417.30-90 1,500.00 1,500.00 89000 2/20/2009 Hemet industrial supply 34484 Filter base, fuel filter 056-4150-410.33-50 73.37 179.82 34487 Returned fuel filter 056-4150-410.33-50 -25.63 34485 Parts for unit 478 056-4150-410.33-50 37.29 34513 #32 eye bolt,11"cable tie 050-9000-450.33-30 94.79 89001 2/20/2009 Hemet valley tool & supply 45851 4" cut-off blade 010-7100-410.21-12 13.47 43.53 45868 14" cut-off blade 010-4150-410.21-80 30.06 Page 20 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 89002 2/20/2009 Home depot credit services 114159 16 x 30 filters 010-2500-425.21-10 17.11 1,060.91 2192815 Misc. materials, tools 010-3100-431.33-10 311.98 9192839 Paint, broom bucket 010-3100-431.33-10 93.79 5563158 Ppineshluwqt, tape 010-3100-431.33-10 25.77 4192856 Interior paint 010-3100-431.33-10 375.17 4572015 Entry lock 010-3300-431.21-35 72.57 4572017 Square tube,plastic bags 010-7400-425.21-10 94.98 i 2561422 Door mats,3in let,14 watt 010-7400-425.21-10 69.54 89003 2/20/2009 Horizon water 9-C-3100-12309 Drinking water service 010-3100-431.21-10 98.00 98.00 89004 2/20/2009 Ignacio & ana campos REQUEST 021109 Water deposit refund 050-0000-229.08-70 115.98 115.98 89005 2/20/2009 International code council, inc. 2696570 Govtmental member dues 010-1700-417.30-16 100.00 100.00 89006 2/20/2009 J & m air conditioning (dba) 95690 Resolve no heat in office 010-2500-425.30-90 60.00 60.00 89007 2/20/2009 Jentoti enterprises inc REQUEST 021109 Water deposit refund 050-0000-229.08-70 125.01 125.01 89008 2/20/2009 Jon & melissa davis REQUEST 021109 Water deposit refund 050-0000-229.08-70 47.92 47.92 89009 2/20/2009 Joni b. goodman 08/11,12 09/1 Srvc nov/dec 08, jan 2009 010-2500-425.30-90 2,460.00 2,460.00 89010 2/20/2009 Joniquia alford REQUEST 021109 Water deposit refund 050-0000-229.08-70 68.07 68.07 89011 2/20/2009 Kristen johnston REQUEST 021109 Water deposit refund 050-0000-229.08-70 64.12 0.00 REQUEST 021109 Water deposit refund 050-0000-229.08-70 -64.12 89012 2/20/2009 Ktc real estate REQUEST 021109 Water deposit refund 050-0000-229.08-70 77.86 77.86 89013 2/20/2009 Leti galindo REQUEST 021709 Credit balance refund 050-0000-308.09-10 100.54 100.54 89014 2/20/2009 Lisa carlson REQUEST 021109 Water deposit refund 050-0000-229.08-70 103.96 103.96 89015 2/20/2009 Malcolm smith motorsports corp. 99729108 New tires,chrge batteries 024-3100-431.33-50 1,047.22 1,047.22 89016 2/20/2009 Maria ibanez REQUEST 021109 Water deposit refund 050-0000-229.08-70 37.86 37.86 89017 2/20/2009 Melody shaw REQUEST 021109 Water deposit refund 050-0000-229.08-70 142.67 142.67 89018 2/20/2009 Mission uniform services, inc. 340318820 Floor mat service 010-7400-425.34-05 28.74 87.32 340319574 Floor mat service 010-7400-425.34-05 29.29 340320336 Floor mat service 010-7400-425.34-05 29.29 89020 2/20/2009 Nextel communications REQUEST 021309 Blkberry/cell phone srvc 010-1100-411.35-17 277.89 2,091.83 Page 21 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 89020... 2/20/2009... Nextel communications... REQUEST 021309 Blkberry/cell phone srvc 010-1110-411.35-17 69.24 2,091.83... REQUEST 021309 Blkberry/cell phone srvc 010-1200-412.35-17 71.64 REQUEST 021309 Blkberry/cell phone srvc 010-1400-414.35-17 233.88 REQUEST 021309 Blkberry/cell phone srvc 010-1700-417.35-17 95.55 REQUEST 021309 Blkberry/cell phone srvc 010-2500-425.35-17 -56.97 REQUEST 021309 Blkberry/cell phone srvc 010-3300-431.35-17 227.51 REQUEST 021309 Blkberry/cell phone srvc 010-3320-431.35-17 26.15 REQUEST 021309 Blkberry/cell phone srvc 010-4150-410.35-17 255.50 REQUEST 021309 Blkberry/cell phone srvc 010-4200-410.35-17 69.54 REQUEST 021309 Blkberry/cell phone srvc 010-7100-410.35-17 233.57 REQUEST 021309 Blkberry/cell phone srvc 050-9000-450.35-17 257.56 REQUEST 021309 Blkberry/cell phone srvc 055-4170-450.35-17 130.77 REQUEST 021309 Blkberry/cell phone srvc 096-1700-417.35-17 26.15 REQUEST 021309 Blkberry/cell phone srvc 096-3320-431.35-17 26.15 REQUEST 021309 Blkberry/cell phone srvc 010-4140-410.35-17 78.46 REQUEST 021309 Blkberry/cell phone srvc 102-1400-500.35-17 69.24 89021 2/20/2009 Oak tree realty group REQUEST 021209 Water deposit refund 050-0000-229.08-70 111.26 111.26 89022 2/20/2009 Ontrac 6348125 Delivery service 010-1700-417.21-65 11.60 37.34 6348125 Delivery service 010-3300-431.21-65 12.24 6349548 Delivery service 033-0000-229.07-00 6.00 6349548 Delivery service 026-0000-229.07-00 7.50 89023 2/20/2009 Pacific shores construction 4390 Mow and weed planters 105-3320-431.34-05 150.00 150.00 89024 2/20/2009 Paetec communications, inc. 51376874 Communication service 010-3100-431.35-16 1,045.91 1,045.91 89025 2/20/2009 Pierce plumbing, inc. 36841 Plumbing supplies 199-9999-425.40-01 44.91 44.91 89026 2/20/2009 Pins and needles embroidery 6742 2 ladies shirts with logo 096-1700-417.21-10 61.42 61.42 89027 2/20/2009 Pip printing 104731 Copies/misc recpt #81686 010-0000-310.07-96 8.15 8.15 89028 2/20/2009 Pitney bowes inc. 771906 Dm 1001 red ink cart 1box 010-3100-431.21-10 88.33 88.33 89029 2/20/2009 Potts, James w. REQUEST 021709 Refund 08 candidate state 065-0000-201.08-79 410.45 410.45 89030 2/20/2009 Powerhouse gym 1102 Employee gym srvc jan 09 085-0000-202.21-76 640.00 640.00 Page 22 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 89031 2/20/2009 Press enterprise 56450230 Advertising 010-1700-417.36-25 714.00 714.00 89032 2/20/2009 Press enterprise 56448015 Advertising 010-1700-417.36-25 119.90 422.40 56451131 Advertising 010-1700-417.36-25 124.30 56451132 Advertising 010-1700-417.36-25 178.20 89033 2/20/2009 Quality turf, inc. 65180 Quality plus 010-7100-410.21-25 53.88 121.22 67735 Quality plus 010-7100-410.21-25 67.34 89034 2/20/2009 Quast tree service 013009 19 yds #2 mulch 010-7100-410.21-12 266.00 266.00 89035 2/20/2009 R&s madrigal construction inc REQUEST 021109 Refund busin lic overpay 010-0000-301.01-60 90.00 90.00 89036 2/20/2009 Randy foster REQUEST 021709 Credit balance refund 050-0000-308.09-10 58.92 58.92 89037 2/20/2009 Randy miller REQUEST 021109 Water deposit refund 050-0000-229.08-70 115.19 115.19 89038 2/20/2009 Reliable office supplies, inc. BH157600 Office suppies 010-4200-410.21-10 127.05 140.19 BH171800 Office suppies 010-4200-410.21-10 13.14 89039 2/20/2009 Reliable office supplies, inc. BH173400 Office suppies 010-1200-412.21-10 41.41 201.10 BH173400 Office suppies 010-1700-417.21-10 159.69 89040 2/20/2009 Reliable realty REQUEST 021709 Credit balance refund 050-0000-308.09-10 35.35 0.00 REQUEST 021709 Credit balance refund 050-0000-308.09-10 -35.35 89041 2/20/2009 Reliable realty corp REQUEST 021109 Water deposit refund 050-0000-229.08-70 119.12 119.12 89042 2/20/2009 Rent to u 020709 300 chairs 010-7100-410.33-40 275.00 275.00 89043 2/20/2009 Richard pope and associates 3836 Prof srvcs thru 1/3/0/09 199-9999-425.40-01 773.00 773.00 89044 2/20/2009 Riverside, county of PU0000001633 Fleet fuel december 2008 010-4150-410.21-70 393.53 3,021.48 PU0000001633 Fleet fuel december 2008 010-4140-410.21-70 374.31 PU0000001633 Fleet fuel december 2008 010-7100-410.21-70 328.89 PU0000001633 Fleet fuel december 2008 010-7101-410.21-70 333.74 PU0000001633 Fleet fuel december 2008 050-9000-450.21-70 278.84 PU0000001633 Fleet fuel december 2008 055-4170-450.21-70 536.72 PU0000001633 Fleet fuel december 2008 010-4200-410.21-70 89.59 PU0000001633 Fleet fuel december 2008 010-3300-431.21-70 248.26 PU0000001633 Fleet fuel december 2008 010-3320-431.21-70 349.82 PU0000001633 Fleet fuel december 2008 010-1700-417.21-70 13.83 Page 23 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 89044... 2/20/2009... Riverside, county of... PU0000001633 Fleet fuel december 2008 010-3100-431.21-70 30.54 3,021.48... PU0000001633 Fleet repair dec 2008 010-3100-431.33-50 43.41 89045 2/20/2009 Riverside, county of 2501 Election srvcs rendered 010-1110-411.34-05 30,155.40 30,155.40 89046 2/20/2009 Riverside, county of 90088-0901 It srvcs jan 2009 017-2290-418.34-20 18,652.07 18,652.07 89047 2/20/2009 Rk engineering group, inc. 200812004 Prof srvcs december 2008 199-9999-425.40-01 8,000.00 20,000.00 200901003 Prof srvcs january 2009 199-9999-425.40-01 12,000.00 89048 2/20/2009 Salvador cazares REQUEST 021109 Water deposit refund 050-0000-229.08-70 59.06 59.06 89049 2/20/2009 Shred it 050336187 Shredding service 010-2500-425.34-05 80.00 80.00 89050 2/20/2009 Silvia jacquez REQUEST 021109 Water deposit refund 050-0000-229.08-70 76.10 76.10 89051 2/20/2009 Simon, bernard REQUEST 021709 Refund 08 candidate state 065-0000-201.08-79 189.30 189.30 89054 2/20/2009 Southern california edison REQUEST 021709 Electricity service 010-4150-410.35-14 222.34 10,107.72 REQUEST 021709 Electricity service 010-4200-410.35-14 102.05 REQUEST 021709 Electricity service 025-7250-410.35-14 86.30 REQUEST 021709 Electricity service 025-7260-410.35-14 3,014.48 REQUEST 021709 Electricity service 050-9000-450.35-14 240.27 REQUEST 021709 Electricity service 301-8831-500.35-14 35.04 REQUEST 021709 Electricity service 303-8831-500.35-14 36.16 REQUEST 021709 Electricity service 313-8831-500.35-14 34.47 REQUEST 021709 Electricity service 325-8831-500.35-14 33.91 REQUEST 021709 Electricity service 326-8831-500.35-14 132.85 REQUEST 021709 Electricity service 329-8831-500.35-14 16.95 REQUEST 021709 Electricity service 345-8831-500.35-14 504.72 REQUEST 021709 Electricity service 010-4150-410.35-14 1,025.13 REQUEST 021709 Electricity service 010-4150-410.35-14 142.65 REQUEST 021709 Electricity service 306-8831-500.35-14 235.44 REQUEST 021709 Electricity service 308-8831-500.35-14 699.15 REQUEST 021709 Electricity service 309-8831-500.35-14 303.21 REQUEST 021709 Electricity service 309-8831-500.35-14 3.76 REQUEST 021709 Electricity service 319-8832-500.35-14 5.26 Page 24 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 89054... 2/20/2009... Southern california edison... REQUEST 021709 Electricity service 319-8832-500.35-14 5.32 10,107.72... REQUEST 021709 Electricity service 322-8831-500.35-14 429.60 REQUEST 021709 Electricity service 324-8831-500.35-14 35.79 REQUEST 021709 Electricity service 332-8831-500.35-14 583.25 REQUEST 021709 Electricity service 333-8831-500.35-14 63.71 REQUEST 021709 Electricity service 335-8831-500.35-14 73.75 REQUEST 021709 Electricity service 336-8831-500.35-14 16.75 REQUEST 021709 Electricity service 337-8831-500.35-14 145.84 REQUEST 021709 Electricity service 339-8831-500.35-14 231.75 REQUEST 021709 Electricity service 345-8831-500.35-14 918.68 REQUEST 021709 Electricity service 345-8831-500.35-14 7.33 REQUEST 021709 Electricity service 351-8831-500.35-14 71.49 REQUEST 021709 Electricity service 352-8831-500.35-14 5.80 REQUEST 021709 Electricity service 362-8831-500.35-14 286.83 REQUEST 021709 Electricity service 310-8831-500.35-14 357.69 89055 2/20/2009 Staples credit plan - ch 76451 Jvc ha nc80 noise, paper 010-1110-411.21-10 74.86 74.86 89056 2/20/2009 Staples credit plan - pd 27693 Sandisk 2gb mem st 010-3100-431.21-10 33.92 33.92 89057 2/20/2009 Star auto parts 38446 For chains and truck 010-4150-410.21-80 3.38 3.38 89058 2/20/2009 Steno solutions, inc. 41739 Report/january 2009 010-3100-431.34-05 33.32 33.32 89059 2/20/2009 Sunshine properties REQUEST 021109 Water deposit refund 050-0000-229.08-70 125.01 130.32 REQUEST 021109 Credit balance refund 050-0000-308.09-10 5.31 89060 2/20/2009 Sunshine properties gmac REQUEST 021109 Water deposit refund 050-0000-229.08-70 121.32 121.32 89061 2/20/2009 Superior ready mix concrete 315716 Redi mix,quick crete pall 010-4150-410.21-12 201.05 201.05 89062 2/20/2009 Talley metal fabrication 12294 Sq tube, ex wall plug 050-9000-450.33-30 204.00 204.00 89063 2/20/2009 The gas company REQUEST 021709 Gas service 010-2500-425.35-12 30.74 30.74 89064 2/20/2009 Time warner cable 020909 Cable srvc 2/20-3/19/09 010-7400-425.34-05 101.01 101.01 89067 2/20/2009 Tr-lake consultants, inc. 6945 Prof srvcs january 2009 010-4100-410.30-90 6,786.50 73,219.75 6946 Prof srvcs january 2009 010-1700-417.30-90 8,364.78 6946 Prof srvcs january 2009 065-0000-201.08-10 225.00 Page 25 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 89067... 2/20/2009... Tr-lake consultants, inc.... 6946 Prof srvcs january 2009 065-0000-201.08-83 405.00 73,219.75... 6946 Prof srvcs january 2009 010-1700-417.30-90 675.00 6946 Prof srvcs january 2009 010-1700-417.30-90 405.00 6947 Prof srvcs january 2009 010-1700-417.30-90 1,585.00 6948 Prof srvcs january 2009 199-9999-425.40-01 2,286.70 6949 Prof srvcs january 2009 199-9999-425.40-01 7,278.25 6950 Prof srvcs january 2009 199-9999-425.40-01 4,296.80 6951 Prof srvcs january 2009 199-9999-425.40-01 1,110.00 6952 Prof srvcs january 2009 199-9999-425.40-01 2,261.70 6953 Prof srvcs january 2009 199-9999-425.40-01 13,032.18 6954 Prof srvcs january 2009 199-9999-425.40-01 3,406.28 6955 Prof srvcs january 2009 199-9999-425.40-01 4,873.50 6956 Prof srvcs january 2009 199-9999-425.40-01 87.50 6956 Prof srvcs january 2009 199-9999-425.40-01 87.50 6957 Prof srvcs january 2009 199-9999-425.40-01 1,914.17 6958 Prof srvcs january 2009 199-9999-425.40-01 190.00 6959 Prof srvcs january 2009 199-9999-425.40-01 722.50 6960 Prof srvcs january 2009 199-9999-425.40-01 579.00 6961 Prof srvcs january 2009 199-9999-425.40-01 8,764.52 6962 Prof srvcs january 2009 199-9999-425.40-01 595.00 6963 Prof srvcs january 2009 199-9999-425.40-01 1,045.00 6964 Prof srvcs january 2009 199-9999-425.40-01 1,922.87 6967 Prof srvcs january 2009 199-9999-425.40-01 160.00 6968 Prof srvcs january 2009 199-9999-425.40-01 160.00 89068 2/20/2009 United communities network 5431 Admin maint-kiosk, feb 09 010-1750-425.34-05 2,500.00 4,295.00 5434 Repair & maint kiosk 010-1750-425.34-05 360.00 5435 Repair & maint kiosk 010-1750-425.34-05 1,435.00 89069 2/20/2009 Urs corporation 3688838 Prof srvcs ending 11/7/08 065-0000-201.06-40 6,900.00 9,450.00 3713000 Prof srvcs ending 12/5/08 065-0000-201.06-40 2,550.00 Page 26 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 89070 2/20/2009 Usa blue book 751174 Awpa blue, awpa green 050-9000-450.33-30 248.94 1,356.28 753636 Lmi chem feed pump 050-9000-450.33-30 1,107.34 89071 2/20/2009 Valley chronicle, the 03559968-001 Advertising 010-1700-417.36-25 273.60 273.60 89072 2/20/2009 Valley wide recreation 020909 Temp part time, jan 2009 010-7400-425.34-05 2,086.56 2,086.56 89073 2/20/2009 Valley wide recreation 020309 P.a.l. pr reimb jan 2009 010-3110-431.34-05 3,785.59 3,785.59 89074 2/20/2009 Verizon california REQUEST 021709 Telephone service 010-2500-425.35-16 534.06 609.64 REQUEST 021709 Telephone service 025-7252-410.35-16 33.79 REQUEST 021709 Telephone service 313-8831-500.35-10 41.79 89075 2/20/2009 Voyager fleet systems, inc. 869158709901 Fleet fuel 050-9000-450.21-70 36.70 1,156.27 869158709901 Fleet fuel 055-4170-450.21-70 171.11 869158709901 Fleet fuel 010-4150-410.21-70 367.02 869158709901 Fleet fuel 010-4140-410.21-70 117.12 869158709901 Fleet fuel 010-2500-425.21-70 22.38 869158709901 Fleet fuel 024-3100-431.21-70 441.94 89076 2/20/2009 Wilber & perla torres REQUEST 021109 Water deposit refund 050-0000-229.08-70 105.54 105.54 89077 2/20/2009 Xerox corporation 038068724 Lease dec 2008 010-3100-431.34-05 592.34 2,174.16 038430581 Lease january 2009 010-4200-410.34-05 381.22 038430576 Lease january 2009 010-2500-425.34-05 390.56 038430582 Lease january 2009 010-7400-425.34-05 211.22 038430583 Lease january 2009 010-2500-425.34-05 598.82 89078 2/20/2009 Zec realty inc REQUEST 021109 Water deposit refund 050-0000-229.08-70 123.04 303.04 REQUEST 021709 Credit balance refund 050-0000-308.09-10 180.00 89081 2/27/2009 Albert a. webb associates 900208 Prof srvcs thru 1/24/09 199-9999-425.40-01 7,860.00 7,860.00 89082 2/27/2009 American barricade inc. 55964 2 orange jackets w/hoods 050-9000-450.21-35 276.92 276.92 89083 2/27/2009 Ameripride uniform services L239732 Uniform service 050-9000-450.21-35 34.63 201.02 L239732 Uniform service 055-4170-450.21-35 31.30 L239733 Uniform service 010-4140-410.21-35 17.08 L239733 Uniform service 010-4150-410.21-35 42.53 L239733 Uniform service 057-4150-410.21-35 6.46 Page 27 City of San Jacinto Warrant Register 02/28/2009 Check Number , Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 89083... 2/27/2009... Ameripride uniform services... L239734 Uniform service 010-7100-410.21-35 40.00 201.02... L239734 Uniform service 010-7101-410.21-35 12.17 L239735 Uniform service 050-9000-450.21-35 16.85 89084 2/27/2009 Anady's trophies, inc. 70253 8 x 10 trophy, a. garcia 010-2510-425.40-12 78.66 126.07 70453 2 x 10 desk plate holder 010-1100-411.21-10 47.41 89085 2/27/2009 Anaheim marriott REQUEST 021309 Lodging/park #323tb93q0 010-1700-417.31-20 449.62 449.62 89086 2/27/2009 Anaheim marriott REQUEST 021309 Lodging/park #323tbrbko 010-1700-417.31-20 449.62 449.62 89087 2/27/2009 Arrow printing, inc. 6821 Busin cards-gateway-paisl 096-1700-417.21-10 54.31 54.31 89088 2/27/2009 B & w pipe & supply 84781 Annendale park/sunny hill 010-7100-410.21-12 40.58 40.58 89089 2/27/2009 Ballard gas #1159 5601-169299 155.3 gallons 010-8400-425.21-12 518.49 719.02 5601-275514 63.9 056-4150-410.21-70 113.60 5601-275596 48.9 056-4150-410.21-70 86.93 89090 2/27/2009 Brenntag pacific, inc. BPI870645 Sodium hypochlorite 050-9000-450.21-12 1,807.47 1,807.47 89091 2/27/2009 Calp.e.r.s. H2009030839000 Health premium march 09 085-0000-202.21-39 850.22 911.93 H2009030839000 Health premium march 09 010-1200-412.11-17 61.71 89092 2/27/2009 Calpers REQUEST 022309 Contrib feb 12,09, type 3 085-0000-202.21-28 34,304.54 34,304.54 89093 2/27/2009 Ced consolidated electrical 2983-466151 600v class t fuse 010-2510-425.40-12 128.98 128.98 89094 2/27/2009 Code publishing company 32352 Sj munic code/electronic 010-1110-411.34-05 1,201.20 1,201.20 89095 2/27/2009 Coldwater fence inc. 1090 Furnish & install fence 199-9999-425.40-01 1,651.50 1,651.50 89096 2/27/2009 D.m.c. tree care 30940 Prune trees and clean up 010-4150-410.21-12 450.00 950.00 30941 Trim 1 ariz cypress tree 010-7100-410.34-05 500.00 89097 2/27/2009 David taussig & associates, inc. 9010007 Prof srvcs thru 1/31/09 700-0000-229.07-00 3,644.35 4,519.31 9010057 Prof srvcs thru 1/31/09 034-8850-500.30-90 874.96 89098 2/27/2009 Db backflow service (dba) 021009A Certified backflow test 010-7100-410.34-05 40.00 542.41 021109A Cert backflow test, labor 010-7100-410.34-05 67.93 021109B Certified backflow test 302-8831-500.34-05 40.00 021109C Certified backflow test 313-8831-500.34-05 40.00 021109D Certified backflow test 323-8831-500.34-05 40.00 Page 28 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 89098... 2/27/2009... Db backflow service (dba)... 021109E Certified backflow test 326-8831-500.34-05 40.00 542.41... 021109F Cert backflow test, labor 326-8831-500.34-05 58.62 021109G Cert backflow test, labor 025-7252-410.34-05 107.93 021109H Cert backflow test, labor 345-8831-500.34-05 67.93 0211091 Certified backflow test 345-8831-500.34-05 40.00 89099 2/27/2009 Department of housing and commt. REQUEST 021809 Mh park permit fees 2009 065-0000-201.08-73 4,411.40 4,411.40 89100 2/27/2009 E.s. babcock & sons, inc. AB90659-0278 Coliforms p/a by mmo/mug 050-9000-450.30-90 70.00 205.00 AB91111-0278 General physical analysis 050-9000-450.30-90 85.00 AB91200-0278 General physical analysis 050-9000-450.30-90 50.00 89101 2/27/2009 Eastern municipal water district REQUEST 022409 Water service 025-7250-410.35-10 64.47 91.77 REQUEST 022409 Water service 305-8831-500.35-10 27.30 89102 2/27/2009 Empire welding supply 7375 125 oxygen 055-4170-450.21-80 28.88 28.88 89106 2/27/2009 Ez sunnyday landscape 7161 City parkways & medians 025-7250-410.34-05 8,095.80 50,329.17 7161 City parkways & medians 025-7251-410.34-05 1,915.80 7161 City parkways & medians 025-7252-410.34-05 288.40 7162 Rancho park, lndscpe 1/09 025-7252-410.34-05 1,250.00 7162 Rancho chnls,basins,other 025-7252-410.34-05 11,666.67 7163 Lndscpe 1/09,ranch basins 326-8831-500.34-05 400.00 7163 Lndscpe 1/09, creekside 329-8831-500.34-05 175.00 7163 Lndscpe 1/09,tesoro basin 307-8831-500.34-05 250.00 7163 Lndscpe 1/09, heritage 306-8831-500.34-05 170.00 7164 Lndscpe 1/09, cloverfield 317-8831-500.34-05 125.00 7164 Lndscpe 1/09, meritage 332-8831-500.34-05 1,380.00 7164 Lndscpe 1/09, tesoro 307-8831-500.34-05 1,425.00 7164 Lndscpe 1/09, creekside 329-8831-500.34-05 812.50 7164 Lndscpe 1/09, serenity 303-8831-500.34-05 1,050.00 7164 Lndscpe 1/09, savory lane 305-8831-500.34-05 725.00 7164 Lndscpe 1/09, timothy 304-8831-500.34-05 300.00 7164 Lndscpe 1/09, maravilla 310-8831-500.34-05 140.00 Page 29 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 89106... 2/27/2009... Ez sunnyday landscape... 7164 Lndscpe 1/09, tamerisk 345-8831-500.34-05 1,600.00 50,329.17... 7164 Lndscpe 1/09, la perla 316-8831-500.34-05 75.00 7164 Lndscpe 1/09, parkhill pk 322-8831-500.34-05 1,400.00 7164 Lndscpe 1/09, the ranch 326-8831-500.34-05 1,300.00 7164 Lndscpe 1/09, azterra 321-8831-500.34-05 1,100.00 7164 Lndscpe 1/09, cannaday 306-8831-500.34-05 550.00 7164 Lndscpe 1/09, summerield 323-8831-500.34-05 355.00 7164 Lndscpe 1/09,stallions cr 325-8831-500.34-05 550.00 7164 Lndscpe 1/09, belicia rch 331-8831-500.34-05 200.00 7164 Lndscpe 1/09, the enclave 364-8831-500.34-05 100.00 7164 Lndscpe 1/09, city hall 025-7250-410.34-05 195.00 7164 Lndscpe 1/09, estudillo 025-7100-410.34-05 180.00 7164 Lndscpe 1/09,meadowbrooks 362-8831-500.34-05 425.00 7164 Lndscpe 1/09, goldencrest 309-8831-500.34-05 400.00 7164 Lndscpe 1/09,g1dcrest chn 309-8831-500.34-05 495.00 7164 Lndscpe 1/09, artisan 339-8831-500.34-05 400.00 7164 Lndscpe 1/09, durango 320-8831-500.34-05 1,200.00 7164 Lndscpe 1/09,park meadows 313-8831-500.34-05 1,200.00 7164 Lndscpe 1/09,coventry acr 333-8831-500.34-05 1,000.00 7164 Lndscpe 1/09, skyview 025-7100-410.34-05 1,110.00 7164 Lndscpe 1/09, sallee park 025-7100-410.34-05 1,410.00 7164 Lndscpe 1/09, sagecrest 301-8831-500.34-05 615.00 7164 Lndscpe 1/09, mistletoe 025-7100-410.34-05 1,055.00 7164 Lndscpe 1/09, hoffmann 025-7100-410.34-05 755.00 7164 Lndscpe 1/09,estudillo pk 025-7100-410.34-05 445.00 7164 Lndscpe 1/09,druding park 025-7100-410.34-05 445.00 7164 Lndscpe 1/09,mossico park 341-8831-500.34-05 500.00 7164 Lndscpe 1/09, poter ranch 327-8831-500.34-05 600.00 7164 Lndscpe 1/09,ramona expre 359-8831-500.34-05 500.00 Page 30 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 89107 2/27/2009 Harper & associates engineering ir ENG-3895 Srvcs thru jan 31, 2009 199-9999-425.40-01 1,725.00 1,725.00 89108 2/27/2009 Hartford life insurance companies REQUEST 022309 Feb 12, 09, grp # 109947 085-0000-202.21-29 3,670.15 3,670.15 89109 2/27/2009 Hdl coren & cone 0014487-IN Property tax service 010-2500-425.30-90 2,700.00 2,700.00 89110 2/27/2009 Hemet industrial supply 34514 24 volt bulb, unit 452 010-4150-410.33-50 19.91 204.49 34528 Black markiong paint 050-9000-450.33-30 70.47 34532 10 pair xl pdr free glove 055-4170-450.21-12 114.11 89111 2/27/2009 Hemet valley tool & supply 46114 Unloader assembly, labor 010-7100-410.33-30 234.77 234.77 89112 2/27/2009 Home depot credit services 2088897 Paint,combkit,spray paint 010-7101-410.21-12 82.66 82.66 89113 2/27/2009 Horizon water 9-C-2500-022309 Drinking water service 010-2500-425.21-10 77.50 77.50 89114 2/27/2009 I.b. reprographics 90437 Digital ppc 199-9999-425.40-01 183.38 445.37 90438 Digital ppc 199-9999-425.40-01 261.99 89115 2/27/2009 lcma retirement trust REQUEST 022309 Feb 12, 09, grp # 300434 085-0000-202.21-29 1,250.00 1,250.00 89116 2/27/2009 lnfosend inc. 35698 Statements mailed feb 09 050-1400-414.21-10 872.03 2,950.59 35698 Statements mailed feb 09 055-1400-414.21-10 872.03 35698 Statements mailed feb 09 059-1400-414.21-10 1,206.53 89117 2/27/2009 Jon's flag & poles, inc. F61503 2 5 x 8 flags 010-4200-410.21-10 776.34 776.34 89118 2/27/2009 Kristen johnston REQUEST 021109 Water deposit refund 050-0000-229.08-70 64.12 64.12 89119 2/27/2009 Lake hemet municipal water distric 020509 Water service, 0 agape 322-8831-500.35-10 2,402.47 2,402.47 89120 2/27/2009 Lancaster contract survey compan: 09-006 Survey service jan 2009 199-9999-425.40-01 2,155.00 7,085.00 09-007 Survey service jan 2009 199-9999-425.40-01 1,395.00 09-008 Survey service jan 2009 199-9999-425.40-01 270.00 09-009 Survey service jan 2009 199-9999-425.40-01 135.00 09-010 Survey service jan 2009 199-9999-425.40-01 3,130.00 89121 2/27/2009 Lincoln life REQUEST 022309 Contrib feb 12, 2009 085-0000-202.21-29 100.00 100.00 89122 2/27/2009 Lmc permit service REQUEST 021809 Refund permit # 08-17530 010-0000-303.02-21 172.84 190.89 REQUEST 021809 Refund permit # 08-17530 010-0000-308.06-01 2.31 REQUEST 021809 Refund permit # 08-17530 010-0000-308.06-11 2.88 REQUEST 021809 Refund permit # 08-17530 010-0000-308.06-30 12.25 Page 31 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 89122... 2/27/2009... Lmc permit service... REQUEST 021809 Refund permit #08-17530 065-0000-201.08-68 0.61 190.89... 89123 2/27/2009 Mah electric inc. 09-0171 Remove and check pumps 329-8831-500.33-30 196.00 761.00 09-0171 Remove and check pumps 332-8831-500.33-30 565.00 89124 2/27/2009 National safety compliance, inc. 42104 Annual admin fee 010-1210-412.30-90 150.00 150.00 89125 2/27/2009 Office depot 439029012001 Office supplies 102-1400-500.21-10 42.16 110.15 439029012001 Office supplies 050-1400-414.21-10 14.05 439029012001 Office supplies 010-1400-414.21-10 46.29 439029012002 12 foot tape measure 010-1400-414.21-10 7.65 89126 2/27/2009 Overnight industrial 44387 General purpose gloves 055-4170-450.33-30 15.30 66.45 44430 Overnight wash & wax 010-4150-410.33-50 11.91 44464 Misc supplies 010-2510-425.40-12 39.24 89127 2/27/2009 Party planners 2977 Provide food,drink,canopy 010-2510-425.40-12 985.00 985.00 89128 2/27/2009 Perma 020509 City vs m. al andary 020-2200-419.33-99 50.00 50.00 89129 2/27/2009 Pins and needles embroidery 6764 Shirt w. logo/s. di memmo 010-1100-411.21-10 27.48 27.48 89130 2/27/2009 Pip printing 104850 Printing/tract 32352 026-0000-229.07-00 23.30 23.30 89131 2/27/2009 Pju telecomm, inc. 16681 Train/centranet feature 010-4200-410.34-05 75.00 75.00 89132 2/27/2009 Plumbers depot, inc. PD-10655 Versi clamp, 18' breaks 055-4170-450.21-12 517.20 517.20 89133 2/27/2009 Press enterprise 56451252 Advertising 010-1700-417.36-25 125.40 125.40 89134 2/27/2009 Quick crete products corp. 0083573-IN Monument sign/col.millett 010-2510-425.40-12 3,992.14 3,992.14 89135 2/27/2009 Quill corporation 4649522 Premium paper 010-2500-425.21-10 193.41 193.41 89136 2/27/2009 Reliable office supplies, inc. BH749700 Misc office supplies 010-1700-417.21-10 92.05 92.05 89137 2/27/2009 Riverside county fire department 01302009 Fire srvc 10/1-12/31/2008 034-3200-431.34-04 429,774.09 852,155.52 01302009 Fire srvc 10/1-12/31/2008 010-3200-431.34-04 422,381.43 89138 2/27/2009 Riverside county sheriffs SH0000010474 Contract law 10/9-11/5/08 010-3100-431.34-05 483,232.32 552,845.54 SH0000010474 Contract law 1 0/9-1 1/5/08 034-3100-431.34-05 69,613.22 89139 2/27/2009 Riverside electric motors 5582 Replace parts/pump motor 010-8400-425.33-30 180.72 180.72 89140 2/27/2009 Rk engineering group, inc. 200901037 Prof srvcs January 2009 199-9999-425.40-01 370.00 370.00 89141 2/27/2009 Salvador huerta REQUEST 022009 Replace check #78742 050-0000-201.21-99 41.55 41.55 Page 32 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 89143 2/27/2009 Southern california edison REQUEST 022309 Electricity service 010-2500-425.35-14 1,321.46 3,712.02 REQUEST 022309 Electricity service 010-3200-431.35-14 552.74 REQUEST 022309 Electricity service 010-4200-410.35-14 16.39 REQUEST 022309 Electricity service 025-7100-410.35-14 58.87 REQUEST 022309 Electricity service 025-7250-410.35-14 163.42 REQUEST 022309 Electricity service 025-7260-410.35-14 481.58 REQUEST 022309 Electricity service 301-8831-500.35-14 55.51 REQUEST 022309 Electricity service 305-8831-500.35-14 74.87 REQUEST 022309 Electricity service 307-8831-500.35-14 290.93 REQUEST 022309 Electricity service 309-8831-500.35-14 70.10 REQUEST 022309 Electricity service 309-8831-500.35-14 95.66 REQUEST 022309 Electricity service 316-8831-500.35-14 15.82 REQUEST 022309 Electricity service 327-8831-500.35-14 48.92 REQUEST 022309 Electricity service 338-8831-500.35-14 94.35 REQUEST 022309 Electricity service 362-8831-500.35-14 109.68 REQUEST 022309 Electricity service 010-4150-410.35-14 186.48 REQUEST 022309 Electricity service 010-4150-410.35-14 0.01 REQUEST 022309 Electricity service 301-8831-500.35-14 10.80 REQUEST 022309 Electricity service 301-8831-500.35-14 12.09 REQUEST 022309 Electricity service 351-8831-500.35-14 13.47 REQUEST 022309 Electricity service 351-8831-500.35-14 15.98 REQUEST 022309 Electricity service 359-8831-500.35-14 12.09 REQUEST 022309 Electricity service 359-8831-500.35-14 10.80 89144 2/27/2009 Star auto parts 39000 Halogen,stop & tail/#621 010-7100-410.33-50 26.92 39.84 39336 Stop & tail/power washer 010-7100-410.33-30 12.92 89145 2/27/2009 Stater bros 1210219 Soda for council meeting 010-1100-411.31-20 11.73 11.73 89146 2/27/2009 Sungard public sector, inc. 888441 Asp maint srvc march 2009 010-1400-414.34-05 3,768.00 3,768.00 89147 2/27/2009 Superior ready mix concrete 317047 #30 silica sand 010-7100-410.33-40 9.16 9.16 89148 2/27/2009 Swains electric motor 5350 5/7je lovejoy coupling 010-7100-410.33-30 220.89 220.89 Page 33 City of San Jacinto Warrant Register 02/28/2009 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total , 89149 2/27/2009 The gas company REQUEST 022409 Gas service 010-7400-425.35-12 218.95 909.61 REQUEST 022409 Gas service 010-4200-410.35-12 28.76 REQUEST 022409 Gas service 010-6500-425.35-12 5.59 REQUEST 022409 Gas service 010-3100-431.35-12 105.92 REQUEST 022409 Gas service 010-2500-425.35-12 32.73 REQUEST 022409 Gas service 010-2500-425.35-12 17.12 REQUEST 022409 Gas service 010-4200-410.35-12 71.97 REQUEST 022409 Gas service 010-3200-431.35-12 183.34 REQUEST 022409 Gas service 010-2500-425.35-12 133.03 REQUEST 022409 Gas service 010-2500-425.35-12 112.20 89150 2/27/2009 Tr-lake consultants, inc. 6965 Prof srvcs january 2009 065-0000-201.06-49 285.00 285.00 89151 2/27/2009 Valley diesel & truck repair 608 Work performed st sweeper 056-4150-410.33-50 574.29 574.29 89152 2/27/2009 Valley party rentals 020909 Equipment rental 010-2510-425.40-12 2,025.00 2,025.00 89153 2/27/2009 Verizon california REQUEST 022309 Telephone service 010-2500-425.35-16 1,175.01 1,676.96 REQUEST 022309 Telephone service 010-3100-431.35-16 87.36 REQUEST 022309 Telephone service 010-6100-425.35-16 59.76 REQUEST 022309 Telephone service 025-7252-410.35-16 53.67 REQUEST 022309 Telephone service 309-8831-500.35-10 33.71 REQUEST 022309 Telephone service 316-8831-500.35-14 25.73 REQUEST 022309 Telephone service 320-8831-500.35-10 31.39 REQUEST 022309 Telephone service 322-8831-500.35-10 31.39 REQUEST 022309 Telephone service 326-8831-500.35-10 25.94 REQUEST 022309 Telephone service 050-9000-450.35-16 153.00 89154 2/27/2009 Western farm service,inc. 602-83940 Prokoz spi-max blue 010-4150-410.21-14 35.64 35.64 89155 2/27/2009 Z best pizza 021909 Pizza delivery 010-1100-411.31-20 31.24 31.24 Total Checks 2,722,654.01 Page 34 CITY OF SAN JACINTO ELECTRONIC FUNDS TRANSFER REPORT FEBRUARY 1 - 28, 2009. DATE FROM TO AMOUNT REASON 02/20/2009 General Checking Union Bank 6,805.26 RDA 1999 TABs - debt service payment 02/20/2009 General Checking Union Bank 21,183.63 CFD #2002-1 - debt service payment 02/20/2009 General Checking Union Bank 107,807.60 CFD #2 2002 Series A - debt service payment 135,796.49 AGENDA ITEM 3 .3 March 19, 2009 TO: The Honorable Mayor and Members of the City Council FROM: Bernard Simon, City Treasurer SUBJECT: Treasurer's Report at February 28, 2009 RECOMMENDATION: Receive and File Treasurer's Report for February 28, 2009. BACKGROUND: The Treasurer's Report is required to be presented to the governing body at least quarterly in accordance with California Government Code Section 53600 et. seq. DISCUSSION: Total Cash and City Investments increased 2.10% during the month. This includes cash, cash in bank and cash with trustee. The attached Treasurer's report is a "snapshot" report of our cash position on the last day of the month in all of our accounts. A section demonstrating compliance with the adopted Investment Policy and a chart depicting historical interest rates for certain positions have been added to the report. FISCAL IMPACT: None. ATTACHMENTS: Treasurer's Report for the month ending February 28, 2009. Approvals City Manager: Finance Directon 0.122% 0.090% 0.110% 0.090% 0.000% 0.122% Various 0.090% Various 0.110% Various 0.090% Various 0.000% Various $235,083 $29 $69,613 $916 $5,264,878 0.00% 0.00% 10.84% 0.00% 1.38% $235,083 $29 $69,613 $916 $5,264,878 XXXX75750X XXXX59800X XXXX68290X XXXX62740X Open Open Open Open Open $235,074 B $29 B $62,806 B $916 F $5,193,360 $3,247,754 B $3,057,502 -5.86% $3,057,502 TREASURER'S REPORT FOR THE MONTH ENDING FEBRUARY 28, 2009 Page 1 MATURITY DATE Open Open Open Open Open Open n/a TOTAL CITY INVESTMENTS & FUNDS INVESTMENT TYPE STATE POOL STATE POOL CAMP MONEY MARKET DEMAND Account PAYROLL Account INSTITUTION SERIAL # L.A.I.F. L.A.I.F. - RDA Joint Powers Authority Bank of Hemet Bank of Hemet Bank of Hemet Cash on Hand INTEREST PURCHASE RATE YIELD DATE 2.089% 2.109% Various 2.089% 2.109% Various 1.240% 1.247% Various 1.830% 1.845% Various 0.000% 0.000% Various 0.000% 0.000% Various 0.000% 0.000% Various 01/31/2009 PREV. MONTH BALANCE $39,617,788 D $6,057,303 D $4,028,316 E $9,173,145 C $230,330 F $34,169 F $850 F $59,141,901 02/28/2009 CURRENT BALANCE $39,617,788 $6,057,303 $4,031,467 $9,686,720 $996,327 $31,211 $850 % change from prior month 0.00% 0.00% 0.08% 5.60% 332.57% -8.66% 0.00% 02/28/2009 MARKET VALUE $39,759,187 $6,078,917 $4,031,467 $9,686,720 $996,327 $31,211 $850 COMPUTED ACCRUED INTEREST $141,399 $21,614 n/a n/a n/a n/a n/a $60,421,666 2.16% $60,584,679 $163,013 RESTRICTED CASH WITH FISCAL AGENT (BOND FUNDS) CFD NO 2 Mutual Fund Mutual Fund Mutual Fund Mutual Fund Corporate Obligations Mutual Fund Mutual Fund Mutual Fund Mutual Fund Mutual Fund Mutual Fund Mutual Fund Mutual Fund Mutual Fund Mutual Fund Mutual Fund Trustee Union Bank Union Bank Union Bank Union Bank Union Bank Union Bank Union Bank Union Bank Union Bank Union Bank Union Bank Union Bank Union Bank Union Bank Union Bank Union Bank Blackrock Prov. T-Fund Blackrock Prov. T-Fund Blackrock Prov. T-Fund Blackrock Pray. T-Fund Bayerische Lankbk GIC Blackrock Prov. T-Fund Blackrock Prov. T-Fund Blackrock Prov. T-Fund Blackrock Prov. T-Fund Blackrock Prov. T-Fund Blackrock Prov. T-Fund Blackrock Prov. T-Fund Blackrock Prov. T-Fund Blackrock Prov. T-Fund Blackrock Prov. T-Fund Blackrock Pray. T-Fund XXXXXX5201 XXXXXX5202 XXXXXX5203 XXXXXX5204 XXXXXX5204 XXXXXX5205 XXXXXX5208 XXXXXX5301 XXXXXX5401 XXXXXX5403 XXXXXX5405 XXXXXX5406 XXXXXX5501 XXXXXX5502 XXXXXX5503 XXXXXX5506 0.000% 0.090% 0.090% 0.090% 4.050% 0.090% 0.090% 0.090% 0.090% 0.110% 0.090% 0.090% 0.090% 0.000% 0.000% 0.090% 0.000% 0.090% 0.090% 0.090% 4.126% 0.090% 0.090% 0.090% 0.090% 0.110% 0.090% 0.090% 0.090% 0.000% 0.000% 0.090% Various Various Various Various 10/10/2002 Various Various Various Various Various Various Various Various Various Various Various Open Open Open Open 09/01/2014 Open Open Open Open Open Open Open Open Open Open Open $110 $23 $127 $15,231 $748,800 $36,696 $266 $224 $617,827 $28 $187,651 $14,689 $939 $0 $0 $24,170 $1,646,781 13 $0 13 $123,173 $127 • $14,995 A $748,800 13 $36,697 $266 $224 • $749,967 $28 • $187,659 • $14,690 $938 $0 $0 • $24,171 $1,901,735 -100.00% 535434.78% 0.00% -1.55% 0.00% 0.00% 0.00% 0.00% 21.39% 0.00% 0.00% 0.01% -0.11% 0.00% 0.00% 0.00% 15.48% $0 $123,173 $127 $14,995 $748,800 $36,697 $266 $224 $749,967 $28 $187,659 $14,690 $938 $0 $0 $24,171 $1,901,735 TOTAL CFD NO 2 n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a 2005 RDA SAN JACINTO TAX ALLOCATION BONDS Mutual Fund Union Bank Blackrock Prov. T-Fund 1997 WATER IMPROVEMENT REVENUE BONDS Mutual Fund Union Bank Blackrock Prov. T-Fund 2002 WATER REVENUE BONDS Mutual Fund Union Bank Blackrock Prov. T-Fund 1999 RDA SOBOBA TAX ALLOCATION BONDS Mutual Fund Union Bank Blackrock Prov. T-Fund ASSESSMENT DISTRICT 87-1 Cash BNY Bank of New York TOTAL CASH WITH FISCAL AGENT n/a n/a n/a n/a n/a n/a Prepared By: General Accounting Manager 03/09/2009 Page 2 TREASURER'S REPORT FOR THE MONTH ENDING FEBRUARY 28, 2009 01/31/2009 02/28/2009 % change 02/28/2009 COMPUTED INVESTMENT INSTITUTION INTEREST PURCHASE MATURITY PREV. MONTH CURRENT from prior MARKET ACCRUED TYPE SERIAL # RATE YIELD DATE DATE BALANCE BALANCE month VALUE INTEREST TOTAL ALL FUNDS $64,335,261 $65,686,544 2.10% $65,849,557 $163,013 PER INVESTMENT POLICY: Maximum % Current % In Complaince? Level 1 - Investments U.S. Treasury Bills, Notes and Bonds 100% 0% Yes Negotiable CDs 10% 0% Yes Obligations issued by U.S. Government Agencies 100% 0% Yes Commecial Paper 15% 1% Yes Medium Term Notes 20% 0% Yes Repurchase Agreements 10% 0% Yes Time Deposits 25% 0% Yes Mutual Funds (Limited to U.S. Treasuries) 18% 7% Yes Mutual Funds (Limited to U.S. Govt. Sec.) 18% 0% Yes Level 2 - Investments Money Market Funds (non-brokered) 20% 15% Yes LAIF 90% 70% Yes CAMP (pool account) 50% 6% Yes Cash & Demand Accounts n/a n/a n/a I CERTIFY THAT THESE INVESTMENTS COMPLY WITH ALL STATE LAWS PERTAINING TO THE INVESTMENT OF LOCAL AGENCY FUNDS AND THE CITY OF SAN JACINTO'S INVESTMENT POLICIES. CITY OF SAN JACINTO MEETS OR EXCEEDS THE SIX MONTH CASH FLOW REQUIREMENTS AS PER GOVERNMENT CODE 53646(b)(3). $0 $0 $0 A $748,800 $0 $0 $0 8 $4,515,162 $0 C $9,686,720 D $45,675,091 E $4,031,467 F $1,029,304 $65,686,544 BERNIE SIMON, TREASURER City of San Jacinto Prepared By: General Accounting Manager 03/09/2009 Interest Rates - 3/06 to 2/09 60/Z 60/4 90/Z4 90/44 90/01. 90/6 90/9 90/L 90/9 90/9 90/17 90/C 90/Z 90/4 LO/Z 4 LO/1.4 L0/01. L0/6 L0/9 LOIL L0/9 L0/9 L0117 LOX LO/Z L0/4 90/Z4 90/44 90/01. 90/6 90/9 90/L 90/9 90/9 90/17 90/C 0 o o 4 AGENDA - TRANSMITTAL FORM TO: Dorothy L. Chouinard, City Clerk Enclosure: Staff Report for CC [CC or RDA] 2" Reading of Ordinance 09-08 (name — brief description) X Consent Calendar Item Meeting of 3/19/09. Public Hearing Item: Notice required yes no Copy attached yes no Published (date(s)) Notices sent City Departments Item (date(s) X Attachments include (this needs to match the attachment list in the Staff Report: Ordinance No. 09-08 Please provide a fully executed copy of documents to: Please record and return conformed copy Your IMMEDIATE attention is necessary Comments: Name of person that will be presenting item at the meeting Asher DATE: 3/9/09 D. Clayton, Info Planner [Name or Initials], [Title] C: \Documents and Settings\dclayton\Desktop\AGENDA Transmittal Form.doc AGENDA ITEM a Li March 19, 2009 TO: The Honorable Mayor and Members of the City Council FROM: David Clayton, Information Planner Via, Asher Hartel, Planning Director SUBJECT: Second reading of Ordinance No. 09-08 regarding Change of Zone 7-08. Applicant: Robert McCormick representing Verizon Wireless 27 Via Granada Rolling Hills, CA 90274 RECOMMENDATION: Staff recommends that the City Council, by motion, conduct the second reading to adopt Ordinance No. 09-08 approving Change of Zone 7-08 and by further motion read by title only: An Ordinance of the City Council of the City of San Jacinto, California approving a change of zone from Downtown Residential (D-R) to Downtown Commercial (D-C), located at 300 East Main Street in the City of San Jacinto, County of Riverside BACKGROUND: On March 5, 2009, Council approved the introduction and the first reading, by a 4-0 vote, of Ordinance No. 09-08 for Change of Zone 7-08 at 300 East Main Street. Approvals City Manager: Finance Director/ DISCUSSION: On March 5, 2009 the City Council conducted a hearing on the above project and considered the Planning Commission's February 12, 2009 recommendation for approval. Council introduced and approved the first reading of Ordinance No. 09-08. This second reading will adopt the Ordinance approving the Change of Zone, which will become effective in 30 days. BUDGETARY IMPACT: None to the City. ATTACHMENTS: • Ordinance No. 09-08 Page 2 of 2 STATE OF CALIFORNIA) ORDINANCE NO: 09-08 COUNTY OF RIVERSIDE)ss CITY OF SAN JACINTO ) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA APPROVING A CHANGE OF ZONE FROM DOWNTOWN RESIDENTIAL (D-R) TO DOWNTOWN COMMERCIAL (D- C), LOCATED AT 300 EAST MAIN STREET IN THE CITY OF SAN JACINTO, COUNTY OF RIVERSIDE. THE CITY COUNCIL OF THE CITY OF SAN JACINTO DOES HEREBY ORDAIN AS FOLLOWS: Section 1. On February 12, 2009, the Planning Commission conducted a public hearing and recommended approval of a proposal to Change the Zone from Downtown Residential (D-R) to Downtown Commercial (D-C) on the subject site, as shown on Exhibit "A" attached hereto and incorporated herein. Section 2. On March 5, 2009, the City Council conducted a public hearing and approved the Change of Zone for the subject site, as shown on Exhibit "A" attached hereto and incorporated herein. Section 3. That the official Zoning Map of the City Council is hereby amended by adding thereto CZ 07-08 as herein set forth. Section 4. That the official Zoning Ordinance 340, of the City Council is hereby amended by adding thereto CZ 07-08 as set forth herein. Section 5. That the zoning of the property in the City of San Jacinto, as shown on Exhibit "A" attached hereto and incorporated herein, is hereby established as Downtown Commercial (D-C). Section 6. The City Clerk shall certify the adoption of this ordinance and cause the same to be published in a newspaper of general circulation printed and published in the County of Riverside, State of California. Introduced at a regular meeting of said City Council on the 5th day of March, 2009. MOVED, PASSED, AND ADOPTED at a regular meeting of the City Council on the 19th day of March, 2009 by the following vote. Ayes: Nays: Absent: Abstain: City of San Jacinto by Dale Stubblefield, Mayor ATTEST: Dorothy L. Chouinard City Clerk CERTIFICATE STATE OF CALIFORNIA) COUNTY OF RIVERSIDE )ss CITY OF SAN JACINTO ) I, Dorothy L. Chouinard, hereby certify that the foregoing is a true copy of Ordinance No. 09-08 duly adopted by the City Council of City of San Jacinto, California at a regular meeting thereof held the 19th day of March 2009. WITNESS my hand and official seal of the City of San Jacinto this day of 2009. Dorothy L. Chouinard, City Clerk Exhibit "A" FR R-2 Ord 05 -22 7 D-R MAIN. 5T Ordinance 09-08 Change of Zone 7-08 CITY OF SAN JACINTO Community Development Department ATTACHMENT: • Resolution No. 3117 Page 1 of 1 AGENDA ITEM 3.5 March 19, 2009 TO: The Honorable Mayor and Members of the City Council FROM: City Attorney SUBJECT: Continuance of the Proclamation of the Local State of Emergency due to the Severe High and Damaging Winds RECOMMENDATION: Staff recommends that the City Council, by motion, approve the continuance of the Proclamation of the Local State of Emergency due to the Severe High and Damaging Winds. DISCUSSION: On October 26, 2007, the City Council approved Resolution No. 3117 proclaiming and ratifying the existence of a local emergency, as issued by the Director of Emergency Services/City Manager and resulting from the extreme high and damaging winds that began on or about 12:00 a.m. (midnight) on October 21, 2007. Government Code section 8630 requires the City Council to review, at its regularly scheduled meetings until the local emergency is terminated, the need for continuing the local emergency. ALTERNATIVES: 1) Consent to the continuance of the Proclamation of the Local State of Emergency (Staff Recommendation). 2) Do Not Consent to the continuance. FISCAL IMPACT: The City's ability to obtain or continue to receive federal, state or regional disaster/emergency relief funding may be impacted if the City Council does not Consent to continue the proclamation of the local state of emergency. Substantial budgetary impacts are apparent for recovery efforts to include substantial employee overtime salaries; purchases of materials, supplies and equipment; use of private contractors/force labor; and other repairs to city right-of-way facilities (Preliminary estimates range from thirty five to fifty thousand dollars). Budgetary assistance and reimbursement is available from Federal Emergency Management Agency (F.E.M.A.) for related costs for limited recovery efforts to critical infrastructure including: electrical, power, telecommunications, water supply, public safety, and transportation. STATE OF CALIFORNIA) RESOLUTION NO. 3117 COUNTY OF R1VERSIDE)ss CITY OF SAN JACINTO ) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO CONFIRMING THE CITY MANAGER/DIRECTOR OF EMERGENCY SERVICES' PROCLAMATION OF EXISTENCE OF A LOCAL EMERGENCY WHEREAS, section 2.36.060(A)(1) of the San Jacinto Municipal Code empowers the Director of Emergency Services/City Manager to proclaim a local emergency if the City Council is not in session and requires that the City Council shall take action to ratify the proclamation within seven days thereafter; and WHEREAS, conditions of extreme peril to the safety of persons and property have arisen within the City of San Jacinto, as a result of due to severely high and damaging winds commencing on or about 12:00 am. (midnight) on the 21st day of October, 2007, at which time the City Council of the City of San Jacinto was not in session; and WHEREAS, the City Council does hereby find that the above described conditions of extreme peril did warrant and necessitate the proclamation of the existence of a local emergency in the vicinity of San Jacinto; and WHEREAS, the City Manager acting as the Director of Emergency Services did proclaim the existence of a local emergency within the City on the 22nd day of October, 2007. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of San Jacinto that the Proclamation of Existence of a Local Emergency, as issued by the Director of Emergency Services/City Manager, is hereby ratified and confirmed. BE IT FURTHER RESOLVED that the local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council of the City of San Jacinto, and that until such time, the City Council shall review, at each of its regularly scheduled meetings until the local emergency is terminated, the need for continuing the local emergency. BE IT FURTHER RESOLVED that City staff is hereby authorized and directed to take any action that may be necessary or convenient to assist in obtaining federal, state or regional disaster/ emergency relief funding. Page 1 of 2 aid APPROVED, PASSED, and ADOPTED by the City Council of the City of San Jacinto at a special meeting of said Council held on the 26th day of October 2007, by the following vote: Ayes Ayres, Mansperger, Stubblefield Nays None Absent Carlson, Ritchie Abstain None _ ATTEST: Ddrothy Cho inard, City Clerk APPROVED AS TO FORM: BEST, BEST & KRIEGER LLP biallinger, uity Attorney Page 1 of 2 AGENDA ITEM 3 . March 19, 2009 TO: The Honorable Mayor and Members of the City Council FROM: City Attorney and City Manager SUBJECT: Review of Report on Emergency for Ramona Expressway Erosion Prevention Improvements and Determination of Need to Continue Emergency Public Works Contracting, pursuant to Public Contract Code 22050 RECOMMENDATION: Review Staff Report and by Motion, determine, by a four-fifths vote, that there is a need to continue the public works improvements authorized at the December 19, 2008 City Council meeting. DISCUSSION: Recent severe rainstorms have caused a sudden, unexpected occurrence of erosion along Ramona Expressway, causing a clear and imminent danger, demaning immediate action to prevent or mitigate the loss of, or damage to, life, health, property or essential public services, which would be caused by further erosion and the deterioiration of the recent Ramona Expressway improvements. As a result, on December 19, 2008, the City Council authorized the execution of a public works contract with Pokrajac Corporation for the improvement of the Ramona Expressway right of way in order to address the erosion controls. Prior to that award, the City Engineer obtained quotes for the emergency project using an "alternative bidding procedure" under the San Jacinto Municipal Code, wherein the City Engineer obtained price quotes from one or more potential contractors or suppliers. The City Engineer recommended the quote that was determined to be the lowest and in the best interests of the City. That work is currently underway, and is expected to be completed in January or early February at the latest. Public Contract Code section 22050 requires the City Manager to report to the City Council, at this regular meeting, the reasons that the emergency will not permit a delay resulting from further competitive solicitation for bids and why the action is necessary to respond to the emergency. The City Council is also required by Public Contract Code section 22050 at this meeting, and at every regularly scheduled meeting thereafter until the action is terminated, to determine, by a four-fifths vote, that there is a need to continue the action. In this case, the sudden, unexpected occurrence of erosion along Ramona Expressway, as well as the continued existance of a rainy season, causes a clear and imminent danger, demaning immediate action to prevent or mitigate the loss of, or damage to, life, health, property or essential public services, which would be caused by further erosion and the deterioiration of the recent Ramona Expressway improvements. Therefore, pursuant to Public Contract Code section 22050(b)(3), the emergency will not permit a delay resulting from further competitive solicitation for bids and the continued work on Ramona Expressway is necessary to respond to the emergency. Moreover, pursuant to Public Contract Code section 22050(c)(2), City staff believes that, based on the same reasons stated above, there is a need to continue the action. Therefore, City staff recommends that the City Council make this determination as well. ALTERNATIVES: 1) Review and approve this report, and determine that there is a need to continue the action (Staff Recommendation). 2) Do not make such a determination, thereby terminating the public works contract. FISCAL IMPACT: The City Council, at the December 19, 2008 special meeting appropriated the necessary funds for the award of the contract, with the ability to recoup those costs if they are reimbursable from funds such as TUMF. Therefore, this action will have no fiscal impact, above and beyond that which was identified on December 19, 2008. ATTACHMENTS: None Page 2 of 2 Attachments include (this needs to match the attachment list in the Staff Report: z, • 7/ AGENDA - TRANSMITTAL FORM TO: Dorothy L. Chouinard, City Clerk Enclosure: Staff Report for CC meeting of 03/19/09 (CC or RDA] (date) Receive and File — Single Audit 6/30/08 (name — brief description) XX Consent Calendar Item Public Hearing Item: Notice required yes no Copy attached yes no Published (date(s)) Notices sent (date(s) City Departments Item Other: Please provide a fully executed copy of documents to: Please record and return conformed copy Your IMMEDIATE attention is necessary Comments: Name of person that will be presenting item at the meeting DATE: 3/10/09 CJR (Name or Initials], [Title] \\SJFP01\Users\CRogers\A Director\A Finance Dtr\Council Reports\00 CC Transmittal Format.doc AGENDA ITEM March 19, 2009 TO: Honorable Mayor and Members of the City Council FROM: Connie Rogers-Elmore, Interim Finance Directo SUBJECT: Single Audit Report — June 30, 2008 RECOMMENDATION Staff recommends that the City Council accept and file the Single Audit Report of the City of San Jacinto for the fiscal year ended June 30, 2008. BACKGROUND A Single Audit Report for the period ending June 30, 2008 was required since federally funded expenditures total more than $500,000. Audit fieldwork conducted by the firm Vavrinek, Trine, Day & Company, LLP (VTD) was performed in conjunction with the City's annual audit during the period of October 2008 through February 2009. DISCUSSION The City's major federal programs are identified in the summary of the auditors' results section of the accompanying Schedule of Findings and Questioned Costs. In the opinion of VTD, the City complied, in all material respects, with the requirements of laws, regulations, contracts, and grants applicable to each of its major federal programs for the year ended June 30, 2008. The audit identified two deficiencies in internal control described in the accompanying Schedule of Findings and Questioned Costs. Further noted are the City's responses to the findings. FISCAL IMPACT None ATTACHMENTS City of San Jacinto Single Audit Report for the Year Ended FY 2007-08 CITY OF SAN JACINTO, CALIFORNIA SINGLE AUDIT REPORT JUNE 30, 2008 CITY OF SAN JACINTO, CALIFORNIA SINGLE AUDIT REPORT FOR THE YEAR ENDED JUNE 30, 2008 TABLE OF CONTENTS PAGE Independent Auditors' Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards Independent Auditors' Report on Compliance with Requirements Applicable to Each Major Program and on Internal Control over Compliance in Accordance With OMB Circular A -133 Schedule ofExpenditures of Federal Awards 5 Note to Schedule of Expenditures of Federal Awards 6 Schedule of Findings and Questioned Costs I. Summary of Auditors' Results 7 11, Financial Statement Findings and Recommendations 8 Ill, Federal Award Findings and Questioned Costs 10 [V. Schedule of Prior Year Audit Findings 12 Vavrinek, Trine, Day & Co., LIP Certified Public Accountants VALUE THE DIFFERENCE INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the City Council City of San Jacinto, California We have audited the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of City of San Jacinto, California (the City) as of and for the year ended June 30, 2008, which collectively comprise the City's basic financial statements and have issued our report thereon dated March 2, 2009. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting In planning and performing our audit, we considered the City's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over financial reporting. Our consideration of internal control over financial reporting was for the limited purpose described in the preceding paragraph and would not necessarily identify all deficiencies in internal control over financial reporting that might be significant deficiencies or material weaknesses. However, as discussed below, we identified certain deficiencies in internal control over financial reporting that we consider to be significant deficiencies. A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the City's ability to initiate, authorize, record, process, or report financial data reliably in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the City's financial statements that is more than inconsequential will not be prevented or detected by the City's internal control. We consider the deficiencies described in the accompanying schedule of findings and questioned costs to be significant deficiencies in internal control over financial reporting. The findings are listed as 2008-1 through 2008-2. 1 8270 Aspen Street Rancho Cucamonga, CA 91730 Tel: 909,466.4410 Fax: 909.466.4431 www.vtdcpa.com FRESNO • LAGUNA HILLS • PALO ALTO • PLEASANTON • RANCHO CUCAMONGA A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by the City's internal control. Our consideration of the internal control over financial reporting was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in the internal control that might be significant deficiencies and, accordingly, would not necessarily disclose all significant deficiencies that are also considered to be material weaknesses. However, we believe that none of the significant deficiencies described above is a material weakness. Compliance and Other Matters As part of obtaining reasonable assurance about whether City's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. The City's response to the findings identified in our audit is described in the accompanying schedule of findings and questioned costs. We did not audit the City's response and, accordingly, we express no opinion on it. We noted certain matters that we reported to management of the City in a separate letter dated March 2, 2009. This report is intended solely for the information and use of the City's management, City Council, Federal awarding agencies and pass-through entities, and is not intended to be and should not be used by anyone other than these specified parties. e-c, Rancho Cucamonga, California March 2, 2009 Vavrinek, Trine, Day & Co., LLP Certified Public Accountants VALUE THE DIFFERENCE INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 The Honorable Mayor and Members of the City Council City of San Jacinto, California Compliance We have audited the compliance of the City of San Jacinto, California (the City) with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A-I33 Compliance Supplement that are applicable to each of its major federal programs for the year ended June 30, 2008. The City's major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts, and grants applicable to each of its major federal programs is the responsibility of the City's management. Our responsibility is to express an opinion on the City's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on the City's compliance with those requirements. In our opinion, the City complied, in all material respects, with the requirements referred to above that are applicable to each of its major federal programs for the year ended June 30, 2008. Internal Control Over Compliance The management of the City of San Jacinto is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts, and grants applicable to federal programs. In planning and performing our audit, we considered the City's internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over compliance. 3 8270 Aspen Street Rancho Cucamonga, CA 91730 Tel: 909.466,4410 Fax: 909466.4431 vAvw.vtdcpa.com FRESNO • LAGUNA HILLS • PALO ALTO • PLEASANTON • RANCHO CUCAMONGA Our consideration of internal control over compliance was for the limited purpose described in the preceding paragraph and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses, as defined below. However, as discussed below, we identified certain deficiencies in internal control over compliance that we consider to be significant deficiencies. A control deficiency in an entity's internal control over compliance exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect noncompliance with a type of compliance requirement of a federal program on a timely basis. A significant deficiency is a control deficiency, or a combination of control deficiencies, that adversely affects the entity's ability to administer a federal program such that there is more than a remote likelihood that noncompliance with a type of compliance requirement of a federal program that is more than inconsequential will not be prevented or detected by the entity's internal control. We consider the deficiencies in internal control over compliance described in the accompanying schedule of findings and questioned cost as item 2008-3 to be a significant deficiency. A material weakness is a significant deficiency, or a combination of significant deficiencies, that results in more than a remote likelihood that material noncompliance with a type of compliance requirement of a federal program will not be prevented or detected by the City's internal control. We did not consider any of the deficiencies described in the accompanying schedule of findings and questioned costs to be a material weakness. The City's response to the finding identified in our audit is described in the accompanying schedule of findings and questioned costs. We did not audit the City's response and, accordingly, we express no opinion on it. Schedule of Expenditures of Federal Awards We have audited the basic financial statements of the governmental activities, business-type activities, each major fund, and the aggregate remaining fund information of the City as of and for the year ended June 30, 2008, and have issued our report thereon, dated March 2, 2009. Our audit was performed for the purpose of forming an opinion on the financial statements that collectively comprise the City's basic financial statements. The accompanying Schedule of Expenditures of Federal Awards is presented for purposes of additional analysis as required by OMB Circular A-133 and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the basic financial statements taken as a whole. This report is intended solely for the information and use of the City's management, City Council, Federal awarding agencies, and pass-through entities, and is not intended to be and should not be used by anyone other than these specified parties. VC14,--e„okale-- , Rancho Cucamonga, California March 2, 2009 4 CITY OF SAN JACINTO, CALIFORNIA SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS FOR THE YEAR ENDED JUNE 30, 2008 Name of Agency, Grant or Program U.S. Rcpt. of Housing and Urban Development Pa ,*cd '1 h roT ILI,11 the County of Riverside Economic Development A gencv Community Development Block Grants (1) Downtown Street Improvement Project '.s. 1')erartinent of Justice Ofac.‘ c1 Justice Programs Edward Bryne Memorial Justice Assistance Grant Program Federal Catalog Number Pass-through Entity Identifying Number Program Expenditures 14.218 $ 531,705 16.738 5,880 Total Federal Awards $ 537,585 (1) Indicates major program. CITY OF SAN JACINTO, CALIFORNIA NOTE TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS JUNE 30, 2008 NOTE 41 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES A. Scope of Presentation The accompanying schedule presents only the expenditures incurred by the City of San Jacinto that are reimbursable under programs of federal agencies providing financial assistance. For the purpose of this schedule, financial assistance includes both federal financial assistance received directly from a federal agency as well as federal funds received from pass-through entities by the City of San Jacinto. Only the portion of program expenditures reimbursable with such federal funds is reported in the accompanying schedule. B. Basis of Accounting The expenditure included in the accompanying schedule were reported on the modified accrual basis of accounting. Expenditures reported include any property or equipment acquisitions incurred under the Federal program as well as loans made to eligible program participants. C. General The accompanying Schedule of Expenditures of Federal Awards presents the activity of all federal awards programs of the City of San Jacinto, California (the City). The City's reporting entity is defined in Note 4] of the City's financial statements. All federal awards received directly from federal agencies, as well as federal awards passed through other governmental agencies to the City are included in the accompanying schedule. D. Relationship to Basic Financial Statuments Federal awards revenues are generally reported within the City's financial statements under the financial statement caption "Intergovernmental" for the General and Special Revenue Funds. -.. Relationship to Federal Financial Reports Amounts reported in the accompam ing Schedule of Expenditures of Federal Awards agree with the amounts reported in the related federal financial reports. I lowever, certain federal financial reports are filed based on cash expenditures. As such, certain timing differences may exist in the recognition of revenues and expenditures between the Schedule of Expenditures of Federal Awards and the federal financial reports. 6 CITY OF SAN JACINTO, CALIFORNIA SCHEDULES OF FINDINGS AND QUESTIONED COSTS JUNE 30, 2008 I. SUMMARY OF AUDITORS' RESULTS FINANCIAL STATEMENTS Type of auditors' report issued: Internal control over financial reporting: Material weaknesses identified? Significant deficiencies identified not considered to be material weaknesses? Noncompliance material to financial statements noted? FEDERAL AWARDS Internal control over major programs: Material weaknesses identified? Significant deficiencies identified not considered to be material weaknesses? Type of auditors report issued on compliance for major programs: Unqualified No Yes No No Yes Unqualified Any audit findings disclosed that are required to be reported in accordance with 510(a) of OMB Circular A-133? Yes Identification of major programs: CFDA Number Name of Federal Program or Cluster 14.218 Community Development Block Grant Dollar threshold used to distinguish between Type A and Type B programs: 300,000 Auditee qualified as low-risk auditee? 7 CITY OF SAN JACINTO, CALIFORNIA SCHEDULES OF FINDINGS AND QUESTIONED COSTS JUNE 30, 2008 II. FINANCIAL STATEMENT FINDINGS AND RECOMMENDATIONS, Continued FINDING 2008-1 STALE-DATED DEPOSIT Criteria: In accordance with the check issuer's policies, checks received by the City should be deposited timely and prior to the expiration of the check date. Condition: It was noted that a reimbursement request payment received by the City became stale-dated as a result of it not being received by the Finance Department directly. The check subsequently found months later by the department that received it directly; however, after the check expiration date. Questioned Costs: None Context: The condition noted above was identified during our field work and testing of amounts received subsequent to year-end. Effect: The City's ability to collect federal program reimbursements are placed at risk. Cause: The City did not consistently follow its procedures to receive and deposit federal program reimbursements. Recommendation: We recommend the City enhance policies and procedures to ensure that all federal program reimbursement payments are received and deposited timely. Management Response: The City has initiated new procedures to ensure that all incoming mail is now processed by Finance staff, and that all payments are received directly by the Finance department. CITY OF SAN JACINTO, CALIFORNIA SCHEDULES OF FINDINGS AND QUESTIONED COSTS JUNE 30, 2008 II. FINANCIAL STATEMENT FINDINGS AND RECOMMENDATIONS, Continued FINDING 2008-2 CASH MANAGEMENT Please refer to Finding 2008-3 at page 10 for a detailed description of the finding. CITY OF SAN JACINTO, CALIFORNIA SCHEDULES OF FINDINGS AND QUESTIONED COSTS JUNE 30, 2008 III. FEDERAL AWARD FINDINGS AND QUESTIONED COSTS FINDING 2008-3 CASH MANAGEMENT Program: Community Development Block Grant CFDA No.: 14.218 Federal Agency: Department of Housing and Urban Development Passed-Through: County of Riverside Economic Development Agency Compliance Requirement: Cash Management Questioned Costs: None Criteria: Per the City's agreement with the pass-through agency, reimbursement requests should be supported by allowable costs. Condition: It was noted that one reimbursement request was supported by invoices that had been previously reimbursed on a different request and thus, billed twice. In addition, it was noted that a reimbursement was requested and supported by invoices for project costs to a non-federal project. Questioned Cost: None Context: The condition noted above was identified during our field work and testing of allowable cost provisions. Effect: The City's federal programs are placed at risk of non-compliance and potential liability for repayment of disallowed costs. Upon discovery of the above condition, the City posted adjustments to reverse amounts recorded as federal expenditures, for non-federal projects, to correctly reflect only federal expenditures. The City also posted an adjustment to defer revenue already received through reimbursements but not yet expended. Cause: The City did not consistently follow its procedures to review federal program reimbursement requests. Recommendation: We recommend the City enhance policies and procedures to ensure that all federal program reimbursement requests are properly supported by allowable costs. 10 CITY OF SAN JACINTO, CALIFORNIA SCHEDULES OF FINDINGS AND QUESTIONED COSTS JUNE 30, 2008 HI. FEDERAL AWARD FINDINGS AND QUESTIONED COSTS Management Response: The City has initiated new procedures to ensure that all reimbursement requests are now prepared by Finance staff, and that only allowable costs are claimed. CITY OF SAN JACINTO, CALIFORNIA SCHEDULES OF FINDINGS AND QUESTIONED COSTS JUNE 30, 2008 IV. SCHEDULE OF PRIOR YEAR AUDIT FINDINGS Prior Year Findings Status: 1007-1 Year Ended Closing Implemented 1007-2 Deposits Implemented 12 A. B. C. AGENDA - TRANSMITTAL FORM TO: Dorothy L. Chouinard, City Clerk Enclosure: Staff Report for CC meeting of 03/19/09 [CC or RDA] (date) Receive and File — 5B621 Gaming Impact Funds Financial Stmts 6/30/08 (name — brief description) XX Consent Calendar Item Public Hearing Item: Notice required yes no Copy attached yes no Published (date(s)) Notices sent (date(s) City Departments Item _ Attachments include (this needs to match the attachment list in the Staff Report: _ Other: Please provide a fully executed copy of documents to: _ Please record and return conformed copy Your IMMEDIATE attention is necessary Comments: Name of person that will be presenting item at the meeting DATE: 3/10/09 CJR 6r Initials], [Title] \\SJFP01\Users\CRogers\A Director\A Finance Dtr\Council Reports\00 CC Transmittal Format.doc AGENDA ITEM '3.g March 19, 2009 TO: Honorable Mayor and Members of the City Council FROM: Connie Rogers-Elmore, Interim Finance Directo SUBJECT: SB 621 Gaming Impact Grants Fund Financial Statements for the Year Ended June 30, 2008 RECOMMENDATION Staff recommends that the City Council, by motion, receive and file the SB 621 Gaming Impact Grants Fund Financial Statements for the Year Ended June 30, 2008. BACKGROUND The City of San Jacinto was awarded three grants from the Riverside county Indian Gaming Local Community Benefit Committee in accordance with the provisions of Senate Bill 621 (SB 621) for the purpose of supporting local government agencies impacted by tribal government gaming. The accounting firm of Vavrinek, Trine, Day & Company, LLP performed a review of the SB 621 Gaming Impact Grants Fund, a component unit of the City of San Jacinto, for the year ended June 30, 2008. DISCUSSION Acceptance of the audited financial statements is formal public notification that an annual audit of the grants fund was completed and the subsequent report was presented to the City Council. FISCAL IMPACT None ATTACHMENTS SB 621 Gaming Impact Grants Fund Financial Statements for the Year Ended June 30, 2008 Page 1 of 1 CITY OF SAN JACINTO, CALIFORNIA SB 621 GAMING IMPACT GRANTS FUND INDEPENDENT AUDITORS REPORT AND FINANCIAL STATEMENTS JUNE 30, 2008 CITY OF SAN JACINTO, CALIFORNIA SB 621 GAMING IMPACT GRANTS FUND FINANCIAL STATEMENTS JUNE 30, 2008 TABLE OF CONTENTS INDEPENDENT AUDITORS' REPORT FINANCIAL STATEMENTS Balance Sheet Statement of Revenues. Expenditures, and Change in Fund Balance Notes to Financial Statements INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Vavrinek, Trine, Day & Co., LLP Certified Public Accountants VALUE THE DIFFERENCE INDEPENDENT AUDITORS' REPORT The Honorable City Council of The City of San Jacinto We have audited the accompanying financial statements of the SB 621 Gaming Impact Grants Fund of the City of San Jacinto as of and for the year ended June 30, 2008, as listed in the table of contents. These statements are the responsibility of the City's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances but not for the purpose of expressing an opinion on the effectiveness of the SB 621 Gaming Grants Fund's internal control over financial reporting. Accordingly, we express no such opinion. An audit also includes examining, on a test basis, evidence supporting the amount and disclosures in the financial statements, assessing the accounting principals used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. As discussed in Note I, the financial statements present only the SB 621 Gaming Impact Grants Fund and do not purport to, and do not, present fairly the financial position of the City of San Jacinto, as of June 30, 2008, and the changes in its financial position for the year then ended in conformity with accounting principles generally accepted in the United States of America. In our opinion, the financial statements referred to above are presented fairly, in all material aspects, the financial position of the SB 621 Gaming Impact Fund of the City of San Jacinto as of June 30, 2008, and the respective changes in financial position or where applicable for the year then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued our report dated March 2, 2009 on our consideration of the SB 621 Gaming Impact Grants Fund's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. 8270 Aspen Street Rancho Cucamonga, CA 91730 Tel: 909466.4410 Fax: 909.4664431 www.vtdcpa,com FRESNO • LAGUNA HILLS • PALO ALTO • PLEASANTON • RANCHO CUCAMONGA This report is intended solely for the information and use of the City Council, management, and the Riverside County Indian Gaming Local Community Benefit Committee, and is not intended to be and should not be used by anyone other than these specified parties. Rancho Cucamonga, California March 2, 2009 CITY OF SAN JACINTO, CALIFORNIA SB 621 GAMING IMPACT GRANTS FUND BALANCE SHEET JUNE 30, 2008 ASSETS: Cash Receivable from the City of San Jacinto CIP fund Total Assets 109.918 304,396 414,314 LIABILITIES AND FUND BALANCES: Liabilities Accounts payable Deferred revenue Total Liabilities Fund Balance Unreserved Total Fund Balance Total Liabilities and Fund Balance 8,081 335,734 343,815 70,499 70.499 414,314 The accompanying notes arc an integral part of these financial statements. CITY OF SAN JACINTO, CALIFORNIA SB 621 GAMING IMPACT GRANTS FUND STATEMENT OF REVENUES, EXPENDITURES, AND CHANGE IN FUND BALANCE FOR THE YEAR ENDED JUNE 30, 2008 REVENUES Grant program revenue 361,153 Use of money and property 29,251 Total Revenues 390,404 EXPENDITURES Current: Public safety 6,817 Capital outlay 90,000 T ota l I Te n Jitures Excess (deficiency) of revenues over (under) expenditures OTHER FINANCING SOURCES (Uses) Transfer to the City of San Jacinto Capital Projects Fund Net Change in Fund Balance Fund Balance, Beginning of Year Fund Balance, End of Year 96,817 293,587 (264,336) 29,251 41,248 70,499 Tli:ccnnonviug notes are an integral part olthese financial statements: 4 CITY OF SAN JACINTO, CALIFORNIA SB 621 GAMING IMPACT GRANTS FUND NOTES TO FINANCIAL STATEMENTS JUNE 30, 2008 NOTE I — ORGANIZATION AND SUMMA RI' OF SIGNIFICANT ACCOUNTING POLICIES The City of San Jacinto was incorporated on April 20, 1888, under the laws of the State of California and enjoys all the rights and privileges applicable to a general law city. It is governed by an elected five-member City Council. The following is a summary of the significant accounting policies of the City of San Jacinto as they pertain to the SB 621 Gaming Impact Grants Fund. Only the SB 621 Gaming Impact Grants Fund information is included herein and these financial statements, therefore, do not purport to represent the financial position or results of operations of the City of San Jacinto, California. SR 621 Gam ino, Impact Grants Fund The City of San Jacinto was awarded three grants during 2006-2007 and one grant during 2007 -2008 from the Riverside County Indian Gaming Local Community Benefit Committee (the Committee), in accordance with the provisions of Senate Bill 621 (SB 621) for the purpose of supporting local government agencies impacted by tribal government gaming. Under SB 621, the Committee is comprised of two representatives of the county selected by the county Board of Supervisors, three elected representatives from cities located within four miles of a tribal casino in the county, and two representatives selected upon the recommendations of a majority of tribes paying into the Indian Gaming Special Distribution Fund. The Committee is responsible for the selection of grant projects and submission of a list of approved projects to the State Controller in accordance with the provisions of SB 621. In addition, SB 621 requires the grant program be administered through the County of Riverside, which is entitled to an administrative fee up to a maximum of two percent (2%) of the awarded funds. The bill provides for annual allocation of funds to local agencies until January 1, 2009. Basis of Accounting These fund financial statements arc reported using the modified-accrual basis of accounting. Under the modified- accrual basis of accounting, revenues are recognized when susceptible to accrual (i.e. when they are both measurable and available). "Measurable" means the amount of the transaction can he determined and "available" means collectible within the current period or soon enough thereafter (within 60 days) to be used to pay liabilities of the current period. Expenditures are generally recognized in the accounting period in which the liability is incurred, if measurable. Use of Estimates in the Preparation of Financial Statements The financial statements have been prepared in accordance with generally accepted accounting principles and necessarily include amounts based on estimates and assumptions by management. Actual results could differ from those amounts. CITY OF SAN JACINTO, CALIFORNIA SB 621 GAMING IMPACT GRANTS FUND NOTES TO FINANCIAL STATEMENTS JUNE 30, 2008 NOTE 1 — ORGANIZATION AND SUAJMARY OF SIGNIFICANT ACCOUNTING POLICIES, (Continued) Deferred Revenue Unspent grant monies received by the SB 621 Gaming Impact Fund are considered unearned and are reported as deferred revenue in the fund financial statements. Receivable From the City of San Jacinto The SB 621 Gaming Impact Fund utilizes the City of San Jacinto's Capital Projects Fund to account for all capital projects. The amount due from the City of San Jacinto's Capital Projects Fund represents funds moved for budgeted projects and considered a receivable until the funds are expended at which point a transfer would occur to reimburse the C1P fund. NOTE 2— CASH AND INVE,SIMENTS Cash at June 30, 2008, consisted of the following: Pooled cash and investments 109,918 The City follows the practice of pooling cash and investments for all funds except for funds required to be held by outside fiscal agents under the provisions of bond indentures. For more information on the City's cash and investments as of June 30, 2008, please see the City of San Jacin o's audited financial statements. 6 CITY OF SAN JACINTO, CALIFORNIA SD 621 GAMING IMPACT GRANTS FUND NOTES TO FINANCIAL STATEMENTS JUNE 30, 2008 NOTE 3 GRANT REVENUES AND DEFERRED REVENUE The award of grant funds for the period of July I, 2006, through June 30, 2008, and amounts received in advance for the these fiscal years, was sponsored by the Soboba Band of Luiseno Indians and was comprised of the following: 2006/2007 Grants Road improvements Fire station construction Police station improvements Total 2007/2008 Grant Road work & emergency medical services Total Grants Received 339,900 85,000 310.454 735,354 354,336 1.089,690 2006/2007: Expenditures 2007/2008: Expenditures *Transfers to City Capital Projects Fund fotal Expenditures to Date (392.803) (96,817) (264,336) (753,956) Grants Remaining/Deferred Revenue *During 2007/2008 transfers were made to the Capital Projects Fund for Gaming Grant projects managed through the City's Capital Projects Fund. 335,734 Under the terms of SB 621 and the grant agreements, the awards were used to mitigate expenditures for road improvements, fire station construction, police station construction improvements, and contract services required as a result of the impact on the community from the tribal gaming facilities. The City of San Jacinto, California, used the awarded funds to mitigate actual expenditures for road improvements, fire station construction, and police station improvements. 7 Vavrinek, Trine, Day & Co., LLP Certified Pu blic Accou ntants INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLAINCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS The Honorable City Council of The City of San Jacinto We have audited the financial statements of the SB 621 Gaming Impact Grants Fund of the City of San Jacinto, California, as of and for the year ended June 30, 2008, and have issued our report thereon dated March 2, 2009. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting In planning and performing our audit, we considered the SB 621 Gaming Impact Grants Fund's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the SB 621 Gaming Impact Grants Fund's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the SB 621 Gaming Impact Grants Fund's internal control over financial reporting. A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the entity's ability to initiate, authorize, record, process, or report financial data reliably in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the entity's financial statements that is more than inconsequential will not be prevented or detected by the entity's internal control. A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by the entity's internal control. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. 8 8270 Aspen Street Rancho Cucamonga, CA 91730 Tel' 909.466.4410 Fax 909.466.4431 WNW vtdcpa.com FRESNO • LAGUNA HILLS • PALO ALTO • PLEASANTON • RANCHO CUCAMONGA Compliance and Other Matters As part of obtaining reasonable assurance about whether the City's financial statements of the SB 621 Gaming Impact Fund are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. This report is intended solely for the information and use of City Council, management, and the Riverside County Indian Gaming Local Community Benefit Committee, and is not intended to be and should not be used by anyone other than these specified parties. Rancho Cucamonga, California March 2, 2009 Attachments include (this needs to match the attachment list in the Staff Report: C. Other: AGENDA - TRANSMITTAL FORM TO: Dorothy L. Chouinard, City Clerk Enclosure: Staff Report for CC [CC or RDA] meeting of 03/19/09 (date) Receive and File — Appropriations Limit Calc 6/30/08 (name — brief description) XX Consent Calendar Item Public Hearing Item: Notice required yes no Copy attached yes no Published (date(s)) Notices sent (date(s) City Departments Item Please provide a fully executed copy of documents to: Please record and return conformed copy Your IMMEDIATE attention is necessary Comments: Name of person that will be presenting item at the meeting C R [Naniq or Initials], [Title] DATE: 3/10/09 \\SJFP01\Users\CRogers\A Director\A Finance Dtr\Council Reports\00 CC Transmittal Format.doc 9 AGENDA ITEM March 19, 2009 TO: Honorable Mayor and Members of the City Council FROM: Connie Rogers-Elmore, Interim Finance Director SUBJECT: Report on Appropriations Limit Calculation for the Year Ended June 30, 2008 RECOMMENDATION Staff recommends that the City Council, by motion, receive and file the Report on Appropriations Limit Calculation for the year ended June 30, 2008. BACKGROUND The City of San Jacinto performs an annual Appropriations Limit calculation, as required by Article XIII-B of the California Constitution. This calculation is approved by the City Council as a resolution annually. The accounting firm of Vavrinek, Trine, Day & Company, LLP applied agreed-upon procedures to the calculation for the year ended June 30, 2008. DISCUSSION Acceptance of the report is formal public notification that an annual review of the calculation was completed and the subsequent report was presented to the City Council. FISCAL IMPACT None ATTACHMENTS Independent Accountants' Report on Agreed-Upon Procedures Applied to Appropriations Limit Calculation Page 1 of 1 Vavrinek, Trine, Day & Co., LLP Certified Public Accountants VALUE THE DIFFERENCE INDEPENDENT ACCOUNTANTS' REPORT ON AGREED-UPON PROCEDURES APPLIED TO APPROPRIATIONS LIMIT CALCULATION To the Honorable Mayor and Members of the City Council City of San Jacinto San Jacinto, California We have applied the procedures enumerated below to the Appropriations Limit calculation of the City of San Jacinto, California (the City) for the year ended June 30, 2008. These procedures, which were agreed to by the City of San Jacinto, California and the League of California Cities (as presented in the League publication entitled Agreed Upon Procedures Applied to the Appropriations Limitation Prescribed by Article of the California Constitution) were performed solely to assist the City of San Jacinto, California in meeting the requirements of Section 1.5 of Article XIIIB of the California Constitution. The City's management is responsible for the Appropriations Limit calculation. This agreed upon procedures engagement was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants. The sufficiency of the procedures is solely the responsibility of those parties specified in this report. Consequently, we make no representation regarding the sufficiency of the procedures described below either for the purpose for which this report has been requested or for any other purpose. The procedures performed and our findings were as follows: 1. We obtained completed worksheets and compared the 2007-2008 limit and annual adjustment factors included in those worksheets to the limit and annual adjustment factors that were adopted by resolution of the City Council. We also compared the population and inflation options included in the aforementioned worksheets to those that were selected by a recorded vote of the City Council. Findings: No exceptions were noted as a result of our procedures. 2. We added last year's limit to the total adjustments and compared the resulting amount to this year's limit. Findings: No exceptions were noted as a result of our procedures. 3. We compared the current year information to the worksheets described in No. 1 above. Finding: No exceptions were noted as result of our procedures. 4. We compared the prior year appropriations limit to the prior year appropriations limit adopted by the City for the prior year. Finding: No exceptions were noted as a result of our procedures. 8270 Aspen Street Rancho Cucamonga, CA 91730 Tel; 909.466.4410 Fax: 909.466.4431 www.vtdcpa corn FRESNO • LAGUNA HILLS • PALO ALTO • PLEASANTON • RANCHO CUCAMONGA ' c_ We were not engaged to, and did not perform an examination, the objective of which would be the expression of an opinion on the Appropriations Limit worksheet. Accordingly, we do not express such an opinion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you. No procedures have been performed with respect to the determination of the appropriation limit for the base year, as defined by the League publication entitled Article XIII-B Appropriations Limitation Uniform Guidelines of the California Constitution. This report is intended solely for the infomiation and use of the City Council and management of the City of San Jacinto, California, and is not intended to be and should not be used by anyone other than these specified parties. However, this report is a matter of public record and its distribution is not limited. Rancho Cucamonga, California March 2, 2009 AGENDA - TRANSMITTAL FORM TO: Dorothy L. Chouinard, City Clerk Enclosure: Staff Report for CC meeting of 03/19/09 [CC or RDA] (date) Receive and File — Audited Financial Statements 6/30/08 (name — brief description) XX Consent Calendar Item Public Hearing Item: Notice required Copy attached Published Notices sent yes no yes no (date(s)) (date(s) City Departments Item Attachments include (this needs to match the attachment list in the Staff Report: A. Basic Financial Statements for the Year Ended FY 2007-08 adlitnents-bnly-cwR.eporters,touncil; CA, oM r-Tre-asure'r,Fin D tr C. Other: Please provide a fully executed copy of documents to: Please record and return conformed copy Your IMMEDIATE attention is necessary Comments: Name of person that will be presenting item at the meeting DATE: 3/10/09 CJFZE rile—dilnitials], [Title] \\SJFP01\Users\CRogers\A Director\A Finance Dtr\Council Reports\00 CC Transmittal Format. doe AGENDA ITEM .1O March 19, 2009 TO: Honorable Mayor and Members of the City Council FROM Connie Rogers-Elmore, Interim Finance Directo* SUBJECT: Audited Financial Statements — June 30, 2008 RECOMMENDATION Staff recommends that the City Council accept and file the Audited Financial Statements of the City of San Jacinto for the fiscal year ended June 30, 2008. BACKGROUND An audit of financial transactions and internal controls is both legally required and mandated under bond covenants. Audit fieldwork was conducted by the firm Vavrinek, Trine, Day & Company, LLP during the period of October 2008 through February 2009. The audited Financial Statements are presented in conformance with GASB 34 and include a Management Discussion and Analysis (MD&A). DISCUSSION Vavrinek, Trine, Day & Company, LLP have rendered an opinion that the general purpose financial statements, present fairly, in all material respects, the financial position of the City of San Jacinto at June 30, 2008, and the results of its operations for the year then ended in conformity with generally accepted accounting principles. A Single Audit Report for the period ending June 30, 2008 is required since federally funded expenditures totaled more than $500,000 and will be presented under a separate report. FISCAL IMPACT None ATTACHMENTS City of San Jacinto Basic Financial Statements for the Year Ended FY 2007-08 Report on Internal Control over Financial Reporting CITY OF SAN JACINTO, CALIFORNIA BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 Prepared by: Finance Department CITY OF SAN JACINTO COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 2008 TABLE OF CONTENTS, (Continued) FINANCIAL SECTION Independent Auditors' Report Managements' Discussions and Analysis Basic Financial Statements Government - Wide Financial Statements Statement of Net Assets Statement of Activities Fund Financial Statements Governmental Funds Balance Sheet Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Assets Statement of Revenues, Expenditures and Changes in Fund Balances Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balance to the Statement of Activities Proprietary Funds Statement of Net Assets Statement of Revenues, Expenses, and Changes in Net Assets Statement of Cash Flow Fiduciary Funds Statement of Fiduciary Assets and Liabilities Notes to Basic Financial Statements Required Supplementary Information Budgetary Comparison Schedule General Fund Redevelopment Special Revenue Fund Supplementary Schedules Non-Major Governmental Funds Special Revenue Funds Combining Balance Sheet Non-Major Governmental Funds Capital Projects Combining Balance Sheet Page 13 14 16 18 19 21 22 23 24 25 26 27 28 63 64 65 71 CITY OF SAN JACINTO COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 2008 TABLE OF CONTENTS, (Continued) FINANCIAL SECTION, (Continued) Supplementary Schedules, (Continued) Non-Major Governmental Funds Special Revenue Fund Combining Statement of Revenues, Expenditures And Changes in Fund Balances 73 Non-Major Governmental Funds Capital Project Funds Combining Statement of Revenues, Expenditures And Changes in Fund Balances 79 Vavrinek, Trine, Day & Co., LIP Certified Public Accountants VALUE THE DIFFERENCE INDEPENDENT AUDITORS' REPORT The Honorable Mayor and Members of City Council The City of San Jacinto, California We have audited the accompanying financial statements of the governmental activities, the business type activities, each major fund, and the aggregate remaining fund information of the City of San Jacinto, California (the City), as of and for the year ended June 30, 2008, which collectively comprise the City's basic financial statements as listed in the table of contents. These financial statements are the responsibility of the City's management. Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances but not for the purpose of expressing an opinion on the effectiveness of the City's internal control over financial reporting. Accordingly, we express no such opinion. An audit also includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements, assessing the accounting principals used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business type activities, each major fund, and the aggregate remaining fund information of the City of San Jacinto, California, as of June 30, 2008, and the respective changes in financial positions, and where applicable, cash flows thereof for the year then ended in conformity with accounting principals generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued our report dated March 2, 2009, on our consideration of the City's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. 8270 Aspen Street Rancho Cucamonga, CA 91730 Tel: 909.466.4410 Fax: 909,466.4431 www.vtdcpa.com FRESNO • LAGUNA HILLS • PALO ALTO • PLEASANTON • RANCHO CUCAMONGA The management discussion and analysis and the required supplementary information as listed in the table of contents are not a required part of the basic financial statements, but are supplementary information required by accounting principals generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the required supplementary information. However, we did not audit the information and express no opinion on it. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City's basic financial statements. The supplementary schedules as listed in the table of contents, including combining schedules are presented for purposes of additional analysis and are not a required part of the basic financial statements. These schedules have not been subjected to the auditing procedures applied in the audit of the basic financial statements and accordingly, we express no opinion on them. Rancho Cucamonga, California March 2, 2009 CITY OF SAN JACINTO MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE YEAR ENDED JUNE 30, 2008 This is management's discussion and analysis of the financial performance of the City of San Jacinto for the fiscal year ended June 30, 2008. Please read this in con junction with the City's financial statements. which follow this discussion. FINANCIAL HIGHLIGHTS • On the government-wide basis, the City's total net assets increased over the course of the fiscal year by $20,033,069 to $156,542,849. The net assets of governmental activities increased by $20,314,321, or 16%, and the net assets of business-type activities decreased by $281,252, or 3%. • The general fund, on the fund financial statements basis, reported expenditures in excess of revenues and other financing sources and uses of $2,261,613. The deficit was a result of the economic downturn (development activity and interest rates) and increased spending on capital projects. OVERVIEW OF THE FINANCIAL STATEMENTS This annual report consists of four parts — management's discussion and analysis (this portion), the basic financial statements, required supplementary information, and optional combining statements for non-major governmental funds. The basic financial statements include two kinds of statements that present different views of the City. • The government-wide financial statements provide both long-term and short-term information about the City's overall financial status, in a manner similar to private sector business. • Fund financial statements focus on individual parts of the City, reporting the City's operations in more detail than the government-wide financial statements. Governmental fund statements tell how general government services, such as community development, were financed in the short-term as well as what remains for future spending. Proprietary fund statements offer short-term and long-term financial information about the activities the City operates like businesses, such as utility services. Fiduciary fund statements provide information about financial relationships in which the City acts solely as a trustee or agent for the benefit of others, to whom the resources belong. Com o mils of the Financial Seetio lanagement's Discussion and Analysis Finn n.i.iJ Stateincitts Required Supplementary I nlormati on (iov.rrirnenl-wide Fund Notes 1 -Kine.al Financial to the Statunents Statements Financial Statements Summary • Detail 3 CITY OF SAN JACLNTO MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE YEAR ENDED JUNE 30, 2008 The financial statements also include notes that explain some of the information in the financial statements and provide more detailed data. The statements are followed by a comparison of actual results with the original and final amended budget for the general fund and each major special revenue fund with an annually adopted budget. In addition to these required elements, we have included combining statements that provide details about our non- major governmental funds, which are presented in total in a column in the basic financial statements. Government-wide Financial Statements The government-wide statements report information about the City as a whole using accounting methods similar to those used by private-sector companies. The statement of net assets includes all of the City's assets and liabilities. All current year revenues and expenses are reported in the statement of activities regardless of when cash is received or paid. The two government-wide statements report the City's net assets and how they have changed during the fiscal year. Over time, increases or decreases in net assets may serve as a useful indicator of whether the financial health of the City is improving or deteriorating. The government-wide financial statements of the City are divided as follows: • Governmental activities All of the City's basic services are included here, such as police, fire, engineering, streets, parks and recreation, history preservation, community development, redevelopment and general government. Taxes and state and federal grants finance most of these activities. • Business-type activities — The City's utility services provided are funded by customer fees. Fund Financial Statements A fund is a group of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. Fund financial statements provide more detailed information about the City's largest funds, not the City as a whole. The City has three types of funds: • Governmental funds — All of the City's basic services are included in governmental funds, which focus on (I) short-term inflows and outflows of spendable resources, and (2) the remaining year-end balances available for spending. Because this information does not encompass the additional long-term focus of the government-wide statements, reconciliations that explain the relationship (or differences) between governmental hinds and governmental activities follow each of the governmental funds statements. • Proprietary funds — Services for which customer fees are intended to finance the costs of operations are generally reported in proprietary funds. Proprietary funds financial statements, like the government-wide statements, provide both long-term and short-term financial information. Enterprise funds are used to report the same functions presented as business-type activities in the government-wide financial statements. Internal service funds report activities that provide services for the City's other programs and activities, such as the City's self insurance arrangements. 4 CITY OF SAN JACINTO MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE YEAR ENDED JUNE 30, 2008 • Ficlucialy jimds - The City is the trustee for certain assessment and community facilities district funds. It is also responsible for other trust account assets, which because of trust agreements, can be used only for the trust beneficiaries. The City is responsible for ensuring that the assets reported in these funds are used for their intended purposes. All of the City's fiduciary activities are reported in a separate statement of fiduciary net assets. We exclude these activities from the City's government-wide financial statements because the City cannot use these assets to finance its operations. FINANCIAL ANALYSIS OF THE GOVERNMENT-WIDE STATEMENTS The government-wide financial statements provide long-term and short-term information about the City's overall financial condition. This analysis addresses the financial statements of the City as a whole. City of San Jacinto Government-wide Financial Statements - Summary of Net Assets As of June 30, 2007 and 2008 (in thousands) Governmental Business-type Total Primary Total Activities Activities Government Percent 2007 2008 2007 2008 2007 2008 Change Cash and investments Current and other assets Capital assets, net Total assets S 59,548 7,221 87,585 154,354 $ 59,8_ 8,326 102,328 170,477 $ 1.819 2,483 11.106 15,408 S 2,878 1,619 10,706 15.203 $ 61,367 9,704 98,691 169,762 $ 62,701 9,945 113,034 185,680 ?.7% 2.5% 14.5% 9.4% Long-term liabilities Other liabilities Total liabilities 15,476 12,144 27,620 12,740 10,687 23,427 4,645 988 5,633 4,255 1,455 5,710 20,121 13,132 33,253 16,995 12,142 29,137 (15.5)% (7.5)% (12.4)% Net assets: Invested in capital assets, net of related debt 87,584 Restricted 25,015 Unrestricted 14,135 103,041 32,730 11,279 $147,050 6,086 6,061 93,671 109,102 25,015 32,730 3,688 3,432 17.823 14,711 $ 9,774 $ 9,493 $136,509 $ 156,543 16.5% 30.8% (17.5)% 14.7% Total net assets $126,734 Net assets represent the difference between the City's resources and its obligations. At June 30, 2008, the largest portion of the City's total net assets, approximately 70 percent, reflects the investment in capital assets less related debt outstanding used to acquire the capital assets. These capital assets are used by the City to provide services to the citizens. Additional capital asset information can be found in the Capital Asset and Debt Administration section of the MD&A. Restricted net assets represent amounts that must be used in accordance with external restrictions. The unrestricted balance of net assets may be used at the City's discretion. Although the net assets of our business-type activities decreased by 3% to $9,493,050. the Cit y lerally can only use these net assets to finance the continuing operations of the business-type activities. 5 CITY OF SAN jACINTO MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE YEAR ENDED JUNE 30, 2008 City of San Jacinto Government-wide Financial Statements - Changes in Net Assets For the fiscal year ended June 30, 2007 and 2008 (in thousands) Governmental Activities 2007 2008 Business-type Activities 2007 2008 Total Primary Government 2007 2008 Total Percent Change Revenues Program revenues: Charges for services Operating grants and contributions Capital grants and contributions General revenues: Property taxes Redevelopment tax increment Franchise taxes Sales taxes Motor vehicle in lieu taxes Other taxes Other Total revenues $ 6,537 6,948 15,623 2,615 6,107 1,731 1,656 3,150 218 2,538 47,123 $ 5,436 $ 6,120 $6, $12,657 $11,719 5,918 6,948 5,918 22,632 183 15,806 22,632 2,711 2,615 6,379 6,107 1,453 1,731 1,987 1,656 4,096 3,150 201 218 5,059 242 (933) 2,780 55,872 6,545 5,350 53,668 (7.4)% (14.8)% 43.2% 3.7% 4.5% (16.1)% 20.0% 30.0% (7.8)% 48.4% 14.1% 2,711 6,379 1,453 1,987 4,096 201 4,126 61,222 Expenses Governmental activities: General government Public safety Public works Community development Culture and leisure Interest on long-term debt Business-type activities: Water Solid waste Sewer Total expenses 28,461 35,558 5,073 3,397 7,631 6,580 8,787 1,596 470 3,362 11,312 5,960 12,954 1,519 451 2,542 2,145 386 2,640 2,411 580 5,631 3,397 7,631 6,580 8,787 1,596 470 2,542 2,145 386 33,534 2,640 2,411 580 41,189 3,362 11,312 5,960 12.954 1,519 451 (1.0)% 48.2% (9.4)% 47.4% (4.8)% (4.0)% 3.9% 12.4% 50.3% 22.8% Increase(decrease) in net assets $ 18,662 $ 20,314 $ 1,472 $ (281) $20,134 $20,033 (0.5)% 6 CITY OF SAN JACINTO MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE YEAR ENDED JUNE 30, 2008 Revenue The City's total revenue was $61,222,316 for the year ended June 30, 2008. Revenue from governmental activities totaled $55,872,422 and revenue from business-type activities totaled $5,349,894. During 2008, capital contributions and grants, restricted to the construction of capital assets, comprised 37 percent of the total revenue of the City, taxes and other general revenues provided 34 percent of the total revenue of the City, and charges for services and operating contributions and grants provided 29 percent of the total revenue of the City. The majority of the decreases in certain revenues from 2007 to 2008 can be attributed to the economic slow-down and decrease in growth in construction and development activity, Expenses The City's expenses totaled $41,189,247 for the year. Governmental activity expenses totaled $35,558.101, or 86 percent of total expenses. Business-type activities incurred $5,631,146 of expenses during the year, or 14 percent of total expenses. The majority of the increase in public safety expenses relates to an increase in contract police and fire services, as well as a misclassification in 2007. The majority of the increase in community development expenses relates to increased redevelopment expenditures and pass-through payments. Governnitental Activities The following table shows the cost of each of the City's major programs and the net cost of the programs. Net cost is the total cost less fees and other direct revenue generated by the activities, and reflects the financial burden that was placed on the City's taxpayers by each of the programs. City of San Jacinto Government-wide Financial Statements - Net Cost of Governmental Activities For the fiscal year ended June 30, 2007 and 2008 (in thousands) Total Cost of Services Percent Change Net Cost of Services Percent Change 2007 2008 2007 2008 General government $ 3,397 Publ ic safety 7,631 Public works 6,580 Community development 8,787 Culture and leisure 1,596 Total $ 27,991 $ 3,362 11,312 5.960 12.954 1,519 $ 35.107 (1.0)% 48.2% (9.4)% 47.4% (4.8)% 25,4% $ 1.306 $ (834) 2,898 (8.287) (5,057) 13,797 (1,749) (4.343) 1,486 (1.454) S (1,117) $ (1.121) (163.9)% (386.0)% (372,8)% 148.3% (197.8)% 0.4% 7 CITY OF SAN JACINTO MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE YEAR ENDED ,TUNE 30, 2008 The cost for all governmental activities this year was $35,107,510. The City's taxpayers paid for approximately 47 percent of these costs. Fees, grants and contributions funded the balance of the costs of governmental activities. Business-type Activities Charges for services of the City's business-type activities totaled $6,282,513. Expenses of business-type activities were $5,631,146. Capital grants and contributions were not received in the water, solid waste and sewer activities to finance capital improvements. The costs of capital improvements are reported as capital assets in the statement of net assets, rather than as expenses in the statement of activities. FLNANCIAL ANALYSIS OF TIIE FUND STATEMENTS The City uses fund accounting to assure and demonstrate compliance with finance-related legal requirements The fund financial statements focus on individual parts of the City's government, reporting the City's operations in more detail than the government-wide financial statements. The City's governmental funds provide information on near-term inflows, outflows and balances of spendable resources. The City's governmental funds reported combined fund balances at June 30, 2008 of $55,943,687, an increase of $5,454,650 over the previous fiscal year. Within the change of combined fund balances, the General Fund decreased by $2,261,613, related to the economic downturn and decrease in construction and development activity within the City, and an increase in capital project expenditures. 8 CITY OF SAN JACINTO MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE YEAR ENDED JUNE 30, 2008 City of San Jacinto Fund Financial Statements - Fund Balances As ofJune 30, 2007 and 2008 (in thousands) Percent Change 2007 2008 Reserved for: Long-term advances to other funds Long-term receivables Land held for resale Debt service Deposits Developer reimbursement Prepaids Total reserved fund balances 435 211 752 73 Tr) 435 752 279 0.0% (100.0)% 0.0% (100.0)% (100.0)% 100.0% 13,6% (0.2)% 1,494 1.491 Unreserved: Designated: Capital projects Contingency Development services Debt service Equipment replacement Total unreserved, designated fund balances Unreserved: Undesignated, report in: General fund Special revenue funds Debt service funds Capital projects funds "total unreserved, undesignated fund balance 5,189 3,000 4,000 750 1,000 13,939 12,353 6,068 3,400 138.1% 102.3% (15,0)% (1 00,0)% (100.0)% 56.5')/0 21.821 11,973 17,775 1,490 3,818 35,056 1,078 15,680 3,485 12,389 32,632 (91.0)% (11.8)% 133.9% 224.5% (6.9)% Total fund balances 5 50,489 5 55,944 10.8% 9 CITY OF SAN JACINTO MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE YEAR ENDED JUNE 30, 2008 General Fund Budgetary Highlights Over the course of the year, the City revised the City budget with adjustments for revenue and expenditure appropriations approved Mier the original budget was adopted. Certain capital project appropriations originally budgeted but not expended in fiscal year 2007 were re- appropriated in 2008 as part of the City's capital budget. After taking into account these adjustments, actual expenditures were $1,629,457 lower than final budget amounts. The most significant positive variance, $1,271,502, resulted from decreased community development expenditures due to the decrease in construction and development activity. Most of the other budget-to-actual variance for expenditures was due to careful spending across all areas of operation. Resources available for appropriation were $258,583 above the final budgeted amount. The following significant revenue sources were different than anticipated: • Property, real estate transfer and other tax collections were higher; and • Licenses, permits and other construction/development-related revenues were lower. CAPITAL ASSET AND DEBT ADMINISTRATION Capital Assets As of June 30, 2008, the City had invested $113,034,052 in a broad range of capital assets, including police and fire equipment, buildings, parks and park improvements, roads, bridges, and water, solid waste and sewer utility systems. City of San Jacinto Capital Assets As of June 30, 2007 and 2008 (net of depreciation, in thousands) Governmental Activities Business-type' Activities Total 2007 2008 2007 2008 2007 2008 Capital assets not being depreciated: Land and improvements $ 2,039 S 7,7 31 55 55 S 2,094 $ 2,286 Construction in progress 7,193 7,590 7,193 7,590 Depreciable capital assets: Buildings and system Machinery and equipment Improvements other than buildings Infrastructure Total 3,838 1,119 1,617 71,780 $ 87,586 6,618 2,590 1,560 81,739 $ 102,328 8.728 8,343 12.566 527 496 1,646 1,796 1,812 3,413 71.780 $ 11,106 S 10.706 $ 98,692 14,961 3,086 3,372 81,739 $113,034 10 1,634 1,634 1,291 155 712 2.554 427 213 1,634 1,634 1,291 155 712 2,681 2,554 470 427 19 21 210 234 2,681 470 191 $ 15,968 $ 14,998 $ 5,039 $ 4,666 $ 21,007 $ 19,664 CITY OF SAN JACINTO MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE YEAR ENDED JUNE 30, 2008 This year's major capital asset additions included: Government-wide, governmental activities: • Five road rehabilitation and widening projects completed at a final cost of $5,288,694. • Two curb/gutter/sidewalk projects completed at a final cost of $703,481. • Replacement vehicles for various departments purchased for a combined amount of $329,597. In addition, a vactor truck and street sweeper were purchased for $200,860 and $249,926, respectively. • $7,677,516 of street and storm drain improvements contributed to the City by developers developing residential housing within the City. More detailed information about the City's capital assets is presented in Note 3 to the financial statements. Long-term Debt At June 30, 2008, the City had $19,664,465 in long-term debt outstanding. More detailed information about the City's total long-term liabilities is presented in Note 6 to the financial statements. City of San Jacinto Outstanding Debt As ofJune 30, 2007 and 2008 (in thousands) Governmental Business-type Activities Activities Total 2007 2008 2007 2008 2007 2008 Revenue and other bonds, net $ 9,701 $ 9,303 $ 5,020 $ 4,645 $ 14,721 $ 13,948 Special assessment debt with government commitment, including unpaid interest Loans payable Capital leases Unfunded pension liability Claims and judgments Compensated absences Total 1 1 CITY OF SAN JACINTO MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE YEAR ENDED JUNE 30, 2008 The City's maintains excellent credit ratings on its insured revenue bonds. The following are the ratings at the date of bond issuance as determined by Moody's Investors Service, Standard and :Poors and Fitch rating agencies. Moody's AAA Not rated Not rated S & P Fitch Insured Issues: 1997 Water Revenue Bonds 2002 Water Refunding Revenue Bonds 2006 San Jacinto Redevelopment Agency Tax Allocation Bonds AAA AAA AAA Not rated AAA Not rated Non-Insured Issues: • San Jacinto Redevelopment Agency Tax Allocation Bonds, Series 1999 ECONOMIC FACTORS AND NEXT YEAR'S BUDGET The City is facing significant financial challenges in the years ahead. Developments and home sales have dropped drastically compared to the last few years. The City is focusing on potential commercial growth, as well as special benefit assessments to fund additional services, rather than taxes. Major items expected to affect the budget include: • Annexation of developments into new Lighting, Landscape and Park Districts and Community Facilities Districts to provide funding for increased park maintenance, police and fire protection, sewer lift stations, and streets, roads and highways maintenance. • Continuing efforts to attract new businesses and increase the sales tax base. Unreserved and undesignated General Fund totals 51,077,772 at June 30, 2008. The General Fund budget for 2008/09 appropriates $22,997,205, a decrease of I I percent belov, the prior year. Transfers of $5,731,682 and $400,000 from Capital Projects Reserve and Development Services Reserve, respectively, are included in the budget. Per City resolution, City utility rates for water, sewer and solid waste services are scheduled to increase every other year. City utility rates were not increased for fiscal year 2008/09, even though rates with contractual entities did increase. CONTACTING THE CITY'S FINANCIAL MANAGEMENT This financial report is designed to provide our citizens, taxpayers, customers, investors and creditors with a general overview of the City's finances, and to demonstrate the City's accountability for the money it receives. If you have questions about this report or need additional financial information, contact the City of San Jacinto Department of Finance, Accounting Division, PO Box 488, San Jacinto, CA 92583, or visit the City's web page at WWW .0 i.sanjaci nto.ca.us/. GOVERNMENT-WIDE FINANCIAL STATEMENTS $ 54,145,469 5,677,580 205.871 313.201 2,608.579 2,300,000 1,648,504 529,842 24,534 (459,952) 751,996 403,589 9.820,861 92,507,146 170,477,220 2,644,286 234,018 848,573 9,010 4,398 459,952 30,989 266.049 55,222 10,650,823 15,203,320 56,789,755 5,911,598 1,054,444 313,201 2,608,579 2,300,000 1,657,514 529,842 28,932 30,989 751,996 669,638 9,876,083 103,157,969 185,680,540 4.260.775 198,082 166,791 1,342.394 293.997 2.167,301 2,684,578 12,313,503 23,427,421 103,040,662 760,312 59,965 60,716 184,277 390,000 4,255,000 5,710,270 5,021,087 258,047 227,507 1,342,394 293,997 2,167,301 184,277 3.074,578 16,568.503 29,137,691 6.061,045 109,101,707 952,201 14,130,627 14,159,823 3,487.134 11,279,352 $ 147,049,799 3,432,005 9,493,050 952.201 14,130,627 14,159,823 3,487,134 14,711,357 $ 156,542.849 CITY OF SAN JACINTO STATEMENT OF NET ASSETS JUNE 30, 2008 Governmental Business-Type Activities Activities Total ASSETS Cash and investments Cash and investments with fiscal agent Receivables: Accounts, net Interest Taxes Notes Due frD111 other governments Deposi-; with others Prk..paids Internal balances In Land held for resale Deferrcil ch.0 ges Capital aL,:,CL. Land and Lonstruction in progress Other capital assets, net of depreciation Total Assets LIABILITIES Accounts payable and accrued liabilities Accrued wages Accrued interest payable Due to other governments Retentions payable Unearned revenues Deposits payable Noncurrent liabilities: Due within one year Due in more than one year 'Fetal Liabilities NET ASSETS Invested in capital assets, net of related debt Restricted for: Pubic safety Capital projects Community development Debt service Unrestricted Total Net ,Assets See accompanying notes to financial statements. 13 CITY OF SAN JACINTO STATEMENT OF ACTIVITIES FOR THE YEAR ENDED JUNE 30, 2008 Functions/Programs Governmental activities: General government Public safety Public works Community development Culture and leisure Interest on long-term debt Total Governmental Activities Business-type activities: Water Solid waste Sewer Total Business -Type Activities Total Expenses $ 3,361,546 11,312.347 5,960,400 12,954,316 1,518,901 450,591 35,558,101 2,640,680 2,410,688 579,778 5,631,146 $ 41,189,247 Charges for Services $ 1,935,535 74,810 3,425,267 5,435,612 3,258,412 2,347,851 676,250 6.282,513 $ 11,718,125 Program Revenues Operating Contributions and Grants $ 2,527,329 811,834 1,510,901 1.068,189 Capital Contributions and Grants 278,164 18,171,356 4,117,936 65,107 5,918,253 22,632,563 5,918,253 22,632,563 General Revenues: Taxes: Property tax, levied for general purpose Property tax, Redevelopment Agency tax increment Transient occupancy taxes Franchise tax Sales tax Motor vehicle in lieu tax Other taxes Gain Unrestricted investment earnings Other Transfers Total General Revenues and Transfers Change in Net Assets Net Assets, Beginning of Year Net Assets, End of Year See accompanying notes to financial statements. 14 Net Revenue (Expense) and Change in Net Assets Governmental Business-type Activities Activities Total $ (834,217) $ (834,217) (8,286,814) (8,286,814) 13,796,667 13.796,667 (4,342,924) (4,342,924) (1,453,794) (1,453,794) (450,591) (450,591) (1,571,673) (1,571,673) 617,732 (62.837) 96,472 651.367 651,367 617,732 (62,837) 96,472 (1,571,673) 33,635 (1,538,038) 2,710,586 2,710,586 6.378,567 6,378,567 28,323 28,323 1,453,404 1,453,404 1,987,418 1,987,418 4,095,757 4,095,757 172,876 172,876 1,495,778 2,313.974 1,249,311 21,885,994 186,251 130.441 (1,249,311) (932,619) 1,682,029 2,444,415 20,953,375 20,314,321 126,735,478 $ 147,049,799 (281,252) 20,033,069 9,774,302 136.509,780 9,493,050 $ 156.542,849 15 FUND FINANCIAL STATE ENTS 16.582,704 108,894 180,607 288,950 181,330 22,556 271,508 7,370,944 291.129 3,552,070 24,251 53,933 408,249 2,300,000 12,153 34,618 25,298,622 $ 6,373,121 $ 12,153 1,913,482 $ 162,805 9,735 2,086,022 291,129 22,556 22,898,915 23,212,600 25,298,622 11,151 2,655 1,423,007 2,31'4,251 3,761,064 34,618 2,577,439 2,612,057 6,373,121 $ 12,153 12,153 12,153 Special Revenue Capital Projects General Redevelopment Special Revenue Community Facilities District #2 CITY OF SAN JACINTO GOVERNMENTAL FUNDS BALANCE SHEET JUNE 30, 2008 ASSETS Cash and investments Cash and investments with fiscal agent Receivables: Accounts Interest Taxes Prepaids Due from other governments Due from other funds Notes receivable Advances to other funds Land held for resale Total Assets LIABILITIES AND FUND BALANCES Liabilities: Accounts payable Accrued payroll Retentions payable Due to other funds Due to other governments Deferred revenue Advances from other funds Total Liabilities Fund Balances: Reserved for: Land held for resale Advances to other funds Prepaids Developer reimbursement Unreserved, reported in: General fund Special revenue funds Debt service fund Capital projects funds Total Fund Balances Total Liabilities and Fund Balances See accompanying notes to financia Sia ements. 16 Capital Projects Ill ,4pAay 79 Pro Debt Service City Capital Projects F ire Redevelopment Assessment Station Debt District 87-1 Construction Service Debt Service Total Non-Major Governmental Funds Total Governmental Funds 18,350,938 5,473,113 $ 13,179,119 53,598,027 84,643 916 1,931,057 5,677,580 182,688 1.978 1,633,491 25,264 396,171 205,871 313,201 2,447,613 24,534 1,( .48,504 ;7.' C11 ,000 435,257 751,996 S 114.951,624 14,334,855 S 4,737,846 1,376,996 20,697,147 144,128 717,378 38,467,260 32,685,793 $ 4,737,846 5,742,422 1,634,407 1,607,949 293,997 30,783,847 32,685,793 161,961 161,961 3,000 600,000 1,216,681 1,819,681 690,656 S 4,226,238 32,622 198,082 293,997 1,266 15,038,912 48,008,993 125,713 1,342,394 1,633,491 535,499 4,502,976 435,257 435,257 2,070,014 16,423,402 59,007,937 717,378 751,996 144,128 435,2 57 1,978 24,534 279,124 279,124 4,575,885 3,920,763 22,898,915 13,102,027 15,679,466 (435,607) 3,485,156 7,801,201 12,389,239 (435,607) 22,043,858 55,943,687 4,575,885 3,922,741 32,685,793 $ 4,737,846 5,742,422 5 1,634,407 $ 38,467,260 $ 114,951,624 17 CITY OF SAN JACINTO RECONCILIATION OF THE BALANCE SHEET TO THE STATEMENT OF NET ASSETS JUNE 30, 2008 Fund Balances of Governmental Funds Amounts reported for governmental activities in the Statement of Net Assets are different because: Capital assets net of depreciation have not been included as financial resources in governmental fund activity. Capital assets not being depreciated Capital assets being depreciated Accumulated depreciation Other long-term assets are not available to pay for current-period expenditures and, therefore, are deferred in the funds. Deferred charges Long-term liabilities applicable to governmental activities are not due and arc payable in the currcnt period and, accordingly, are not reported as governmental fund liabilities. All liabilities (both current and long-term) are reported in the Statement of Net Assets. Compensated absences Tax allocation bonds Special assessment debt Pension liability Loans payable Capital Leases Deferred loss on refunding Accrued interest-tax allocation bonds Deferred revenue balances relating to certain accounts and loans receivable are not reported as deferred revenue in the Statement of Net Assets since recognition is not based upon measurable and available criteria. Low & Moderate Housing Loans Receivable Due From Other Governments Sales Tax Receivable Internal Service Funds are used by management to charge the costs of certain activities to individual funds. The assets and liabilities of the Internal Service Funds must be added to the Statement of Net Assets since revenue recognition is not based upon measurable and available criteria. Fund net assets of Internal Service Funds Net Assets of Governmental Activities See accompanying notes to financial statements. $ 55,943,687 9.820,861 152,362,099 (59,854,953) 403,589 (212,796) (9,330,200) (1,633,491) (2,553,914) (155,462) (712,655) 27.329 (166,791) 2,300,000 35,675 160.966 615,855 $ 147.049,799 CITY OF SAN JACINTO STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES YEAR ENDED JUNE 30, 2008 General Special Revenue Redevelopment Special Revenue Capital Projects Community Facilities District 42 REVENUES Taxes Assessments Licenses and permits Fines and forfeitures Development fees Intergovernmental Charges for services Use of money and property Other 6,149,722 5 1,275,713 1,196,395 147,026 4,356,873 1,080,185 998,928 165,990 $ 3,712,906 533 Total Revenues 17,642.035 1,441,703 533 EXPENDITURES Current: General government Public safety Public works Community development Culture and leisure Pass through payments Debt service: Principal Interest Capital outlay Total Expenditures 2,391,206 8.487,136 994,105 2,733,799 860,291 43,465 13,533 844,615 16,368,150 351,973 131,214 268,977 752,164 Excess (Deficiency) of Revenues Over (Under) Expenditures 1,273,885 689,539 533 OTHER FINANCING SOURCES (USES) Capital lease Transfers in Transfers out Total Other Financing Sources (Uses) Net Change in Fund Balances Fund Balances at Beginning of Year Fund Balances at End of Year 523,000 954,735 (5,013,233) (3,535,498) (2,261,613) 25,474.213 5 23,212,600 3,764 (3,489,829) (3,486,065) (2,796,526) 5,408,583 2,612,057 533 11,620 12,153 See accompanying notes to financial statements. 19 10,308 4,575,885 S (10,744) (10,744) (10,308) (904,966) (904,966) 4,575,885 14,873,809 (700,000) (700,000) 1,926,216 1,996,525 $ 3,922,741 14,873,809 Capital Projects Debt Service City Capital Projects Highway 79 Capital Projects Fire Station Redevelopment Construction Debt Service Assessment Total Non-Major Total District 87-1 Governmental Governmental Debt Service Funds Funds 5,102,854 1,617,259 5,516,701 208,204 2,154,643 5,925,322 35 1.043,591 956,776 35 17,421496 $ 14,145,548 5,516,701 1,196,395 355,230 2,154,643 15,582,195 1,080,185 2,558,601 4,673,716 47,263,214 5,300,000 180,851 436 168,237 4,034 436 5,275,125 5,480,851 344,203 1,892,281 2,800 45,375 2.626,408 740,984 3,949,104 658.610 2,783,584 11,113,544 1,735,089 7,034,876 1,518.901 1,892.281 14,873,809 14,873,809 268,586 143,839 1.153,422 16,418 628.107 9,818,428 1,596.687 442,767 16,346,531 44,464,260 2.648,909 2,800 (14,873,809) 5,480,851 436 2,626,216 (2.765) (2,765) (432,842) (435,607) 7.604,068 2,798,954 252,000 775,000 1,101,393 16,933,701 (4,934,233) (15,053,005) (3,580,840) 2,655,696 4,023,228 5,454,650 18.020,630 50,489,037 5 22,043,858 $ 55,943,687 20 CITY OF SAN JACINTO RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES TO THE STATEMENT OF ACTIVITIES YEAR ENDED JUNE 30, 2008 Net Chance in Fund Balances - Total Governmental Funds Amounts reported for governmental activities in the Statement of Activities are different because: Governmental funds report capital outlays as expenditures. However, in the Statement of Activities the cost of those assets is allocated over their estimated useful lives as depreciation expense or allocated to the appropriate functional expense when the cost is below the capitalization threshold. Additionally, capital contributions are reported as program revenues in the Statement of Activities. This 'activity is reconciled as follows: Cost of assets capitalized less disposals Depreciation expense Capital contributions-Infrastructure through development projects Revenues in the Statement of Activities that do not provide current financial resources are not reported as revenues in the ryud. Loans receivable Intergovernmental receivables Sales taxes receivable Long-term debt proceeds provide current financial resources to Governmental Funds, but issuing debt increases long-term liabilities in the Government-Wide Statement of Net Assets. Principal repayments of long-term debt are expenditures/uses in the Governmental Funds, but they reduce long-term liabilities in the Government-Wide Statement of Net Assets. This is the amount by which repayments exceeds proceeds. Principal repayments: Bonds Loans Unfunded pension liability Capital Leases New debt: Capital Leases Some expenses reported in the StatLii cent of Activities do riot require the use of 5,454,650 11,474,326 (4,409,628) 7,677,516 1,061.775 (1,409.-r 30.0(.0 399,800 1,135,810 126,763 62,345 (775,000) current financial resources, and thei,. governmental funds. Compensated absences Amortization of deferred costs Accrued interest on bonds L. are not reported as expenditures in the (21,519) (14,367) 6,543 Internal Service Funds are used hyiii t to charge the cost of insurance to individual funds. The net revenue ofo Internal Service Funds are reported with governmental activities, (485.299) Change in Net Assets ofGovernmental Activities 20,314,321 21 PROPRIETARY FUNDS ENTERPRISE FUNDS Enterprise Funds are used for operations that are financed and operated in a manner similar to private business enterprises - where the intent of the governing body is that the costs of providing goods or services to the general public be financed or recovered primarily through user charges. The following have been classified as major Enterprise Funds: Water - To account for revenues and expenses of the operations for the City's water utility. All activities necessary to provide this service are accounted for in this fund, including administration, operations, maintenance, billing collection and depreciation. Solid Waster - To account for revenues and expenses of the operations for the City's solid waste management. Sewer - To account for the revenues and expenses for the maintenance, repair, and depreciation of the sewers within the City. INTERNAL SERVICE FUNDS Internal Service Funds are used to account for the financing of goods or services provided by one department or agency of the City to other departments or agencies on a cost reimbursement basis. 266,049 55,222 6,747,489 1,443,388 2,627,835 (3,213,832) 7,926,151 266,049 55,222 3,172,106 9,919,595 430,856 1,874,244 2,627,835 (557,019) (3,770,851) 3,045,943 10,972,094 10,139,702 1,123,712 3,939,906 15,203,320 1,077,284 426,892 390,000 1,112,353 390,000 1,455,->70 318,822 24,095 461,429 439,834 314,619 37,526 4,203 60,716 184,277 5,859 760,312 18,236 59,965 60,716 184,277 34,537 CITY OF SAN JACINTO PROPRIETARY FUNDS STATEMENT OF NET ASSETS JUNE 30, 2008 Governmental Activities - Enterprise Funds Internal Water Solid Waste Sewer 'Total Service Fund ASSETS Current assets: Cash and cash equivalents Cash and cash investments with fiscal agents Receivables, net: Accounts Deposits with others Due from other funds Prepaids Due from other governments Inventories Total Current Assets S 1.106,619 S 809,744 5 727,923 5 2,644,286 547,442 234,018 234,018 467,305 303,492 77,776 848,573 529,842 373,154 86,798 459,952 1,466 1,466 1,466 4,398 9,010 9,010 30,989 30,989 2,213,551 1,123.712 893.963 4,231,226 1,077,284 Non-current assets: Deferred charges Capital assets: Land Buildings and system Machinery and equipment Improvements other than buildings Less accumulated depreciation Total Non-Current Assets Total Assets LIABILITIES Current liabilities: Accounts payable Accrued \Awes Accrued interest Deposits payable Claims payable Bonds payable - current Total Current Liabilities Non-current liabilities: Bonds payable Total Non-Current Liabilities 4,255,000 4,255,000 1 4,255,000 Total Liabilities 5,367,353 318,822 24,095 5,710,270 461,429 NET ASSETS Invested in capital assets, net of related debt Unrestricted Total Net Assets 3,405,102 3,045,943 6,451,045 1,367,247 804,890 869,868 3,042,005 615,855 S 4,772,349 S 804,890 $ 3,915,811 S 9,493,050 S 615,855 See accompanyinv., notes to financial statements, 2,369,630 890,108 2,410,688 66,278 CITY OF SAN JACINTO PROPRIETARY FUNDS STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND NET ASSETS FOR THE YEAR ENDED JUNE 30, 2008 Enterprise Fund Governmental Activities - Internal Water Solid Waste Sewer Total Service Fund 5 3,258.412 1,326 3,259.738 113.405 (261,008) (10,042) OPERATING REVENUES Sales and charges for services Misce11 :::::::::::: Opc -aling Revenues OPERA 11NG EXPENSES Personnel services Employee benefits Office expense Depreciation Outside services Repairs and mai:lie:1.s .. ritilitics Franchises Overhead allocations Bad debt Claims and judgments Total Operating Expenses Operating Income NON-OPERATING REVENUES (EXPENSES) Interest income Interest and fiscal charges Amortization of deferred revenues (expenses) Total Non-Operating Revenues (Expenses) Income before transfers Transfers in Transfers out Change in Net Assets Net Assets at Beginnine. of Year Net Assets at End of Year 5 2,347,851 5 676,250 5 6,282,513 S 344,006 129,115 130,441 2,285 2,476,966 676.250 6,412,954 346,291 22,573 579,778 5,360,096 265,070 96,472 1,052,858 81,221 32,56 7 40,284 186.251 64,865 (261,008) (10,042) 32,562 40.284 (84,799) 98,840 136,756 968,059 1,460 50,155 152,642 (587,264) (1,401,953) 100,300 (40(1,353) (281,252) 704,590 4,316,164 9,774.302 1,1(11.154 5 804,890 5 3,915,811 5 9,493,050 5 615,855 (157,645) 732,463 101.027 (814,689) 18.801 4,753,548 5 4,772,349 375,704 189,078 202,205 344,728 155,177 166,591 462,949 473.198 30,629 16,767 ?5,792 1,960,966 348,849 3,071 24,614 130,165 536,498 82,855 288,700 36,630 264,627 161,390 506,118 20,144, 2,136,287 5 2 ,5 7 0 219,111 2,112 465,061 348,849 101,910 578,179 (7,948) 16,666 3,033 226,194 13,270 64. !-;f15 46::N6 (631.385) (485,299) See accompanying notes to financial statements. 24 Business-type Activities- Enterprise Fund Solid' Waste Sewer Governmental Activities - Internal Water Total Service Fund S 3,338,637 S 2,470,942 $ 655,275 $ 6,464,854 S 303,009 (1,390,977) (2,381,525) (295,596) (4,068,098) (427.396) (374,521) 148,997 (116,474) (341,998) 1,573,139 238,414 243,205 2,054,758 (124,387) (387,172) 1,460 (89,845) (475,557) (631385) (28,310) 36,597 48,362 216,595 74,164 (77,588) (375,000) (254,917) (707,505) 131,636 (105,898) (375,0001 1254,917) (28,310) (735,815) 1 %d l'ows from ln.. .r Hterest income receive used (Or) Capital An:ino Activities tivities: 610,098 276,471 173,412 1,059,981 (681,608) 730,539 533,273 554,511 1,818,323 1,229,050 S 1,340.637 5 809,744 5 727,923 $ 2,878,304 5 547,442 890,108 66,278 S 96,472 5 1,052,858 S 81,221 344,728 161,390 506,118 (5,270) (28,923) (754) (1,466) (1,466) 44,706 (754) (187,831) ( 4,398) 436.812 25,505 15,514 3,90") 78,899 (1,466) 255,785 178,986 2,041 1,183 640 13,691 3.902 (43,282) 683,031 172,136 146,733 1,001,900 (205,608) 1,573,139 5 238.414 S 243,205 5 2,054,758 5 (124,387) CITY OF SAN JACINTO PROPRIETARY FUNDS STATEMENT OF CASH FLOWS FOR THE YEAR ENDED JUNE 30, 2008 (-Lich floc- from opera:ln: nctivities: • 'ived from etr-icill:TS to suppliz:rs s emplo :ees Tor services caL,11 Provided By (Used fbr) Operating Activities Cash lows from non-capital Imaneino activities: . r :Inds Net Increase (decrease) Cash and Cash Cash and caTh co at beginnino, of year Cash and cash el Merits at end otlyear Reconciliation of operating income to net cash provided by (used for) operating activities: Operating income: Adjustments to reconcile operating income to net income provided by (used for) operating activities: Depreciation (Increase) decrease in assets: Accounts receivable Due from other governments Deposits with others Prepaids Increase (decrease) in liabilities: Accounts payable Accrued wages Deposits payable Claims payable Total Adjustments Net Cash Provided By Operating Activities See accompanyin:i notes to financial statements. 23 FIDUCIARY FUNDS AGENCY FUNDS Agency Funds are used to account for assets held by the City in a trustee capacity or as an agent for individuals, private organizations, other governments. 26 CITY OF SAN JACINTO FIDUCIARY FUNDS STATEMENT OF FIDUCIARY ASSETS AND LIABILITIES JUNE 30, 2008 ASSETS Cash and investments Cash and investments with fiscal agents Receivables: Accounts Due from other governments Total Assets 5,816,902 1,788,094 270,005 8,186 7,883,187 LIABILITIES Accounts payable Deposits payable Due to others Due to bond holders Total Liabilities 2,733,015 694,482 1,502,844 2,952,846 $ 7,883,187 See accompanying notes to financial state 27 NOTES TO FINANCIAL STATEMENTS CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE I — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Reporting Entity The City of San Jacinto was incorporated on April 20, 1888 under the laws of the State of California and enjoys all the rights and privileges applicable to a general law city. It is governed by an elected five-member board. As required by generally accepted accounting principals, these financial statements present the City of San Jacinto (the primary government) and its component units. The component units discussed below are included in the reporting entity because of their operational or financial relationships with the City of San Jacinto. Blended Component Units Redevelopment Agency of the City of San Jacinto The Redevelopment Agency of the City of San Jacinto was established on May 4, 1982 pursuant to provisions of the California Health and Safety Code. The Agency is governed by a five-member board that is the City Council of the City of San Jacinto. Although it is legally separate from the City of San Jacinto, the Redevelopment Agency of the City of San Jacinto is reported as if it were part of the primary government because the Agency's governing body is the same as the governing body of the primary government, and the Agency's sole purpose is to redevelop and rebuild facilities within the City of San Jacinto and to provide safer and more efficient service for the residents of the City of San Jacinto. The Agency has established two redevelopment project areas. The Soboba Springs Project Area was adopted on December 14, 1983. The intent of this redevelopment program is to facilitate the construction of the Main Street Bridge over the San Jacinto River thus removing a major constraint to circulation in the area and providing an improvement which cannot be provided without public participation. The San Jacinto Redevelopment Project Area was adopted on January 18, 1983. The project was amended in 1993. The objective of this project is for the redevelopment, development, replanning, and redesign of blighted areas within the City which are stagnant, improperly utilized, and unproductive because of defective or inadequate street layout, faulty lot layout in relation to size, shape, accessibility, or usefulness, or for other causes. San Jacinto Financing Authority The San Jacinto Financing Authority is a joint exercise of powers authority organized and existing under and by virtue of the Joint Exercise of Powers Act. The City and the Agency formed the Authority by the execution of a joint exercise of powers agreement dated as of May 25, 1993, and amended and restated in its entirety on May 19, 1997 by and between the City and the Agency. Pursuant to the Joint Powers Act, the Authority is authorized to issue revenue bonds to provide funds to make loans to public entities; such revenue bonds are to be repaid from the repayments of such loans. The Authority is presented as a blended component because the Authority is governed by a five-member Board which consists of all members of the City Council. The Mayor of the City is the Chairperson of the Authority. The City Manager acts as the Executive Director, the City Clerk acts as the Secretary and the Finance Director of the City acts as the Treasurer of the Authority. CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE 1— SUMMARY OF SIGNIFICANT ACCOU7VTLVG POLICIES, (Continued) Industrial Development Authority The Industrial Development Authority of the City of San Jacinto was activated by the City Council of the City of San Jacinto. The Authority is presented as a blended component unit because it is governed by a five-member board which consists of all members of the City Council. The purpose of the Industrial Development Authority is to assist the community in industry development by providing a financing mechanism to encourage such development in the City. Only the Redevelopment Agency of the City of San Jacinto issues separate component unit financial statements. These statements can be obtained at City Hall, located at 595 S. San Jacinto Avenue, San Jacinto, California 92583. Government-wide and Fund Financial Statements The government-wide financial statements include a statement of net assets and a statement of activities. These statements present summaries of governmental and business-type activities for the City accompanied by a total column. Fiduciary activities of the City are not included in these statements. Certain eliminations have been made as prescribed by GASB Statement No. 34 in regard to interfund activities, payables, and receivables. All internal balances in the statement of net assets have been eliminated except those representing balances between the governmental activities and the business-type activities, which are presented as internal balances and eliminated in the total primary government column. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business-type activities, which rely to a significant extent on user fees and charges for support. The statement of activities demonstrates the degree to which the direct and indirect expenses of a given function or segment are offset by program revenues. Direct expenses are those that that are clearly identifiable with a specific function or segment. Program revenues include I) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment and 2) grants and contributions, including special assessments, that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenue are reported instead as general revenues. In the statement of activities, Internal Service Fund transactions have been eliminated; however, those transactions between the governmental and business-type activities have not been eliminated. Separate financial statements are provided for governmental, proprietary, and fiduciary funds, even though the latter are excluded from the government-wide financial statements. Major individual governmental funds and major individual enterprise funds are reported as separate columns in the fund financial statements. 29 CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE I — SUMAL4RY OF SIGNIFICANT ACCOUNTING POLICIES, (Conlinued) Measure cut Focus. Basis of Accountimz. and Financial Statement Presentation The government-wide statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the proprietary fund and fiduciary fund financial statements. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of the cash flows. Accordingly, all of the City's assets and liabilities, including capital assets, as well as infrastructure assets, and long-term liabilities, are included in the accompanying statement of net assets. The statement of activities presents changes in net assets. Under the accrual basis of accounting, revenues are recognized in the period in which they are earned while expenses are recognized in the period in which the liability is incurred. The types of transactions reported as program revenues for the City are reported in three categories: 1) charges for services, 2) operating grants and contributions, and 3) capital grants and contributions. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified-accrual basis of accounting. Under the modified-accrual basis of accounting, revenues are recognized in these funds when susceptible to accrual (i.e. when they are both measurable and available). "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. For this purpose, the City considers property taxes collected after year-end, as available if they are collected within 60 days of the end of the current fiscal period. Other revenues susceptible to accrual within the 60 days include sales tax, state gasoline taxes, utility users' tax, investment income, and certain other intergovernmental revenues. Expenditures in the governmental funds are generally recognized in the accounting period in which the related fund liability is incurred, if measurable, except for unmatured principal and interest on general long-term debt, as well as compensated absences and claims and judgments, which are recognized when due. The City reports the following major governmental funds: The General Fund is the government's primary operating fund. It accounts for all financial resources of the general government, except those required to be accounted for in another fund. The Redevelopment Special Revenue Fund is used to account for the 20% set-aside for low-moderate income projects. Monies in this fund are restricted to low-moderate income projects. The Community Facilities District #2 Capital Projects Fund is used to account fir the activity in the District. City Capital Project Funds are used to account for construction from various sources, The Highway 79 Capital Projects Fund is used to account for the improvements to Highway 79, The Fire Station Construction Capital Projects Fund is used to account for the construction of the new fire station. 30 CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE I — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES, (Colitinued) The Redevelopment Debt Service Fund is used to account for the accumulation of resources for, and the payment of, long-term debt principal, interest, and related costs for the City's Redevelopment project areas. The Assessment District 87-1 Debt Service Fund is used to account for the accumulation of resources for, and the payment of, long-term debt principal, interest, and related costs for the Assessment District 87-1. The City reports the following major proprietary funds: Water Fund — Is used to account for the provision of water services to the residences and businesses of the City. Sewer Fund Is used to account for the revenues and expenses in connection with the operation and improvement of the City's sewer system. Solid Waste Fund ---- Is used to account for the provision of solid waste services to the residences and businesses of the City. Additionally, the City reports the following fund types: Internal Service Funds — Are used to account for the resources, goods, and services that arc provided by one department to other departments or agencies of the City on a cost-reimbursement basis. The City's Internal Service Fund accounts for Workers Compensation and General Liability Insurance services. Agency Funds — Are used to account for the resources held by the City in a fiduciary capacity. Private-sector standards of accounting and financial reporting issued prior to December 1, 1989, generally are followed in both the government-wide and proprietary fund financial statements to the extent that those standards do not conflict with or contradict guidance of the Governmental Accountiiig S'iandards Board. Governments also have the option of following subsequent private-sector guidance for their business-type activities and enterprise funds, subject to this same limitation. The government has elected not to follow subsequent private-sector guidance. As a general rule, the effect of interfund activity has been eliminated from the government-wide financial statements. I \ceptions to this general rule are payments-in-lieu of taxes and other charges between the government's w ater and sewer function and various other functions of the government. Elimination of these charges would distort the direct costs and program revenues reported for the various functions concerned. 31 CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE 1 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES, (Continued) Amounts reported as program revenues include I) charges to customers or applicants for goods, services, or privileges provided, 2) operating grants and contributions, and 3) capital grants and contributions, including special assessments. Internally dedicated resources are reported as general revenues rather than as program revenues. Likewise, general revenues include all taxes. Proprietary funds distinguish operating revenues and expenses from non-operating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations. The principal operating revenues for the Enterprise Funds are charges for goods and services. Operating expenses for these same Enterprise Funds include the cost of sales and services, administration expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as non-operating revenues and expenses. The City's fiduciary funds include Agency Funds, which are custodial in nature (assets equal liabilities) and do not involve measurement of results of operations. When both restricted and unrestricted resources are available for use, it is the government's policy to use restricted resources first, then unrestricted resources, as they are needed. Accounting for Encumbrances The encumbrance system of accounting is used wherein encumbrances outstanding at year-end are not reported as expenditures, but are reported as a reservation of fund balance for subsequent year expenditures based on the encumbered appropriation authority carried over. An encumbrance is recorded as a charge against appropriations in the accounting period in which a purchase order is issued, rather than ill the accounting period when goods or services are received, as required by generally accepted accounting principals. Cash and Investments For purpose of the statement of cash flows, the City considers cash and cash equivalents as short term, highly liquid investments that are both readily convertible to known amounts of cash and so near their maturity that they present insignificant risk of changes in value because of changes in interest rates. The City follows the practice of pooling cash and investments of all funds. Since cash and investments are pooled, the City utilizes the assumption that cash and investments in the Enterprise and Internal Service Funds are cash and cash equivalents. Cash and Investments with Fiscal Agent Cash and investments restricted as to their use either by bond resolution or by the funding source to a specific purpose are classified as restricted cash and investments. 32 CITY OF SAN ,IACINTO NOTES TO BASIC FINANCIAL STA I EMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE — SUMMARY OF SVGA-UFA:ANT ACCOUNTING _POLICIES, (Continued) Imentories The City uses the consumption method of accounting for inventories. Land Held for Resale The Redevelopment Agi:ncy of the City of San Jacinto has acquired several parcels of land as part of its primary purpose to develop or rede \ clop blighted properties. The Agency records these parcels as land held for resale in its financial records. The property is being carried in the San Jacinto Redevelopment Agency Special Revenue Fund and Capital Projects Fund at a net realizable value, which is currently equal to cost. At June 30, 2008, net realizable value for land held for resale totaled $717,378 in the Capital Projects Fund and S34,618 in the Redevelopment Special Revenue Fund with these amounts offset by a reservation of fund balance. Judgments and Claims The City utilizes its internal service funds to account for judgments and claims. Self-insurance claims payable of $234,423 and $192,469, respectively, are recorded for Workers' Compensation and Liability for the Internal Service Fund. Compensated Absences The City utilizes the General Fund to account for its compensated absences. Vacation pay is payable to employees at the time a vacation is taken or upon termination of employment. Upon termination or retirement, permanent employees are entitled to receive compensation at their current base salary for all unused vacation leave. Sick Ea .,e i , payable when an employee is unable to work because of illness. Employees may accrue sick leave up to a maximum of 960 hours, I lowever. this accrual is not paid to employees upon termination, No liability is accrued at June 30, 2008 for sick leave. 33 CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE 1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES, (Continued) Use of Estimates in the Pre aeration of Financial Statements The financial statements have been prepared in accordance with generally accepted accounting principals and necessarily include amounts based on estimates and assumptions by Management. Actual results could differ from those amounts. Capital Assets Capital assets, which include property, plant and equipment, and infrastructure assets (e.g., roads, bridges, sidewalks, and similar items), are reported in the applicable governmental or business-type activities columns in the government-wide financial statements. Capital assets (excluding infrastructure) are defined by the City as assets with an initial, individual cost of more than $5,000 and an estimated useful life in excess of two years. Infrastructure assets, including contributed capital, are defined by the City as assets with an initial, individual cost of more than $50,000 and an estimated useful life in excess of two years. Such assets are capitalized at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at estimated fair market value at the date of donation. Property, plant and equipment of the City are depreciated using the straight-line method over the following useful lives: Buildings 40 years Improvements 40 years Equipment 5 to 7 years Infrastructure 20 to 80 years Property Tax Calendar In 1978, a state constitutional amendment (Proposition 13) provided that the property tax rate is generally limited to 1% of market value, levied only by the county and shared with all other jurisdictions. The County of Riverside collects property taxes for the City. Tax liens attach annually as of 12:01 A.M. on the first day in March proceeding the -fiscal year for which the taxes are levied. The tax levy covers the fiscal period July 1st to June 30th. All secured personal property taxes and one-half of the taxes on real property are due November 1st; the second installment is due February 1st. All taxes are delinquent, if unpaid, on December 10th and April 10th respectively. Unsecured personal property taxes become due on the first of March each year and are delinquent, if unpaid, on August 31st. For governmental funds, City property tax revenues are recognized when levied to the extent that they result in current receivables collectible within 60 days. In the government-wide statements, revenues are recognized in the year taxes are levied. 34 CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE I — SUALVL4RY OF SIGNIFICANT ACCOUNTING POLICIES, (Continued) Pension Plan All permanent City employees are members of the State of California Public Employees' Retirement System (PERS). The City funds substantially all pension costs as determined annually by PERS actuary (see Note 5). Implemented During 2007-2008 GASB Statement No. 48 — In September 2006, GASB issued Statement No. 48, Sales and Pledges of Receivables and Future Revenues and Intra-Entity Transfers of Assets and Future Revenues. This statement addresses accounting and financial reporting standards for transactions where governments exchange an interest in their expected cash flows from collecting specific receivables or specific future revenues for immediate cash payments. This statement establishes criteria and reporting standards regarding the exchange as either a sale or collateralized borrowing, resulting in a liability. This statement also requires disclosure of pledged revenue securing bonds. GASB Statement No. 50 — In May 2008, GASB issued Statement No. 50, Pension Disclosures-an amendment of GASB Statements No. 25 and No. 27. This statement more closely aligns the financial reporting requirements for pensions with those for other postemployment benefits (OPEB) and, in doing so, enhances information disclosed in notes to financial statements or presented as required supplementary information (RSI) by pension plans and by employers that provide pension benefits. Effective in Future Years GASB Statement No. 45 — In June 2004, GASB issued Statement No. 45, Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions. This statement establishes standards for the measurement, recognition, and display of other post employment benefits expense/expenditures and related liabilities (assets), note disclosures, and, if applicable, required supplementary information (RSI) in the financial reports of State and local governmental employers. This statement is not effective until June 30, 2009, and the City has determined that it currently offers no benefits subject to the provisions of GASB No, 45. GASB Statement No. 49 — In November 2006, GASB issued Statement No. 49, Accounting and Financial Reporting for Pollution Remediation Obligations. This statement addresses accounting and financial reporting standards for pollution (including contamination) remediation obligations, which are obligations to address the current or potential detrimental effects of existing pollution by participating in pollution remediation activities such as site assessments and cleanups. This statement is not effective until June 30, 2009. The City has not determined its effect on the financial statements. 35 CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE 1 — SUMMARY OF SIGN FICA T ACCOUNTING POLICIES, (Continued) Effective in Future Years , (Continued) GASB Statement No. 51 — In June 2008, GASB issued Statement No. 51, Accounting and Financial Reporting for Intangible Assets. This statement establishes accounting and financial reporting standards for many different types of assets that may be considered intangible assets, including easements, water rights, timber rights, patents, trademarks, and computer software. This statement is not effective until June 30, 2010. The City has not determined its effect on the financial statements. GASB Statement No. 52 — In November 2007, GASB issued Statement No. 52, Land and Other Real Estate Held as Investments by Endowments. This statement establishes consistent standards for the reporting of land and other real estate held as investments by essentially similar entities. This statement is not effective until June 30, 2009. The City has not determined its effect on the financial statements. GASB Statement No. 53 — In June 208, GASB issued Statement No. 53, Accounting and Financial Reporting for Derivative Instruments. This statement addresses the recognition, measurement, and disclosure of information regarding derivative instruments entered into by state and local governments. This statement is not effective until June 20, 2010. The City has not determined its effect on the financial statements. Fund Equity In the fund financial statements, governmental funds report reservations of fund balance for amounts that are not available for appropriation or are legally restricted by outside parties for use for a specific purpose. Designations of fund balance represent tentative management plans that are subject to change. See Note 12. A. Budgetary Principals General Budget Policies The City Council approves each year's budget submitted by the City Manager prior to the beginning of the new fiscal year. Public hearings are conducted prior to its adoption by the Council. Supplemental appropriations, where required during the period, are also approved by the Council. Several supplemental appropriations were made during the year. lntrafund budget changes are approved by the City Manager. In most cases, expenditures may not exceed appropriations at the department level. At fiscal year-end all unencumbered operating budget appropriations lapse with the exception of continuing appropriations. General Fund expenditures may not legally exceed budgeted appropriations. Budgeted revenue amounts, as presented in the accompanying basic financial statements, represent the original budget as modified by adjustments during the year for those items which were contingent upon new or additional revenue sources. Budgeted expenditure amounts represent original appropriations adjusted for supplemental appropriations during the year. 36 CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE I — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES, (Continued) B. Negative Fund Balance and Other Fund Disclosures The following funds had negative fund balances/retained earnings at June 30, 2008: Major Funds Debt Service Fund Assessment District 87-1 Non-Major Funds Special Revenue: Community Facilities District 2003 Capital Projects Fund TUMF Amount $ 435,607 155.832 429,375 The City's plan to eliminate deficit fund balance includes transfers from the General Fund and possible acceptance of a Bond Tender offer for Assessment District 87-1. 37 CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE 2 - CASH AND INVESTMENTS Cash and investments as of June 30, 2008, are classified in the accompanying financial statements as follows: Amount Statement of Net Assets Governmental Activities: Cash and investments Cash and investments with fiscal agents Business-type Activities: Cash and investments Cash and investments with fiscal agents Total Statement of Fiduciary Assets and Liabilities: Cash and investments Cash and investments with fiscal agents Total Cash and Investments Demand accounts Cash on hand Investments Total Cash and Investments 54,145,469 5,677,580 2,644,286 234,018 62,701,353 5,816,902 1,788,094 70,306,349 (1,659,087) 925 71,964,511 $ 70,306,349 The City follows the practice of pooling cash and investments for all funds except for funds required to be held by outside fiscal agents under the provisions of bond indentures. Interest income earned on pooled cash and investments is allocated monthly by the City to the various funds based on the month-end cash balances. Interest income from cash and investment with fiscal agent is credited directly to the related fund. 38 CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE 2 -- CASH AND INVESTMENTS, (Continued) Investments authori7cd hv the California Government Code and the City's Investment Policy The table below idenIirles the investment types that are authorized for the City's investment policy. The table also identifies certain provisions of the City's investment policy that address interest rate risk, credit risk and concentration of credit risk, This table does not address investments of debt proceeds held by bond trustees that are governed by the provisions of debt agreements of the City, rather than the general provisions of the California Government Code or the City's investment policy. Investment Types Authorized by State Law U.S. Treasury Obligations U.S. Agency Securities Certificates of Deposit Commercial Paper Negotiable Certificates of Deposit Repurchase Agreements Medium-Term Corporate Notes Money Market Mutual Funds Mutual Funds Time Deposits Local Agency Investment Fund (LAW) California Asset Management Program Maximum Maturity 5 years 5 years 180 days 270 days 5 years 1 year 5 years N/A NIA N/A NIA N/A NIaximum Percentage of Portfolio* NI axi m urn Investment in One Issuer None None 25% 15% 10% 10% 20% 20% 18% 25% 90% 50% None None 30% 10% None None None 10% None None None None *Based on state law requirements or investment policy requirements, whichever is more restrictive. CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE 2— CASH AND INVESTMENTS, (Continued) Investments Authorized b Debt Agreements Provisions of the debt agreements, rather than the general provisions of the California Government Code or the City's investment policy govern investment of debt proceeds held by bond trustee. The table below identifies the investment types that are authorized for investments held by bond trustee. The table also identifies certain provisions of these debt agreements that address interest rate risk, credit risk, and concentration of credit risk. Authorized Investment Type U.S. Treasury Obligations U.S. Agency Securities Commercial Paper Money Market Mutual Funds Investment Agreements Certificates of Deposit, Savings Account Municipal Obligations Repurchase Agreements Local Agency Investment Fund (LAIF) Maximum Maturity Maximum Percentage Allowed Maximum Investment In One Issuer None None 270 days N/A None None None None None None None None None None None None None None None None None None None None None None None Disclosures Relating to Interest Rate Risk Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value of an investment. Generally, the longer the maturity of an investment, the greater the sensitivity of its fair value to changes in market interest rates. One of the ways that the City manages its exposure to interest rate risk is by purchasing a combination of shorter term and longer term investments and by timing cash flows from maturities so that a portion of the portfolio is maturing or coming close to maturity evenly over time as necessary to provide the cash flow and liquidity needed for operations. 40 CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE 2— CASH AND INVESTMENTS, (Continued) Information about the sensitivity of the fair values of the City's investments (including investments held by bond trustee) to market interest rate fluctuations is provided by the following table that shows the distribution of the City's investments by maturity: Remaining Maturing (In Months) 12 Months 13 to 24 25 to 60 More than Investment Type Totals Or Less Months Months 60 Months State Investment Pool $39.399,581 $39,399.581 Money Market Funds 2,106,558 2,106,558 California Asset Management Program Pool 15,715,517 15,715,517 U.S. Agency Securities 7.043,163 7,043,163 Held by bond trustee: Guaranteed Investment Contract 748,800 Money Market Funds 6.950,892 6,950,892 Total $71.964,511 $71,215,711 $ $ 748,800 $ - $ 748,800 Disclosures Relating to Credit Risk Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by nationally recognized statistical rating organizations. Presented below is the minimum rating required by (where applicable) the City's investment policy or debt agreements, and the actual rating as of year-end for each investment type. Minimum Legal Rating at Not Investment Type Totals Rating End of Year Rated State Investment Pool Money Market Funds Local Government Investment Pool CAMP: Program Pool U.S. Agency Securities held by bond trustee: Guaranteed investment contract Money market funds Total $ 39,399,581 N/A 2,106,558 A 15,715,517 N/A 7,043,163 A 748,800 N/A 6,950,892 A AAA AAA, A-I+ AAA $ 39,399,581 $15,715,517 $ 748,800 $ 71,964,511 41 CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE 2— CASH AND INVESTMENTS, (Continued) Concentration of Credit Risk The investment policy of the City contains no limitations on the amount that can be invested in any one issuer beyond that stipulated by the California Government Code. The City's investments in any one issuer (other than U.S. Treasury securities, mutual funds, and external investment pools) that represent 5% or more of total City investments are as follows: Issuer Investment Type Reported Amount FHLMC Global Notes Federal Agency Securities $4,007,530 Custodial Credit Risk Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a government will not be able to recover its deposits or will not be able to recover collateral securities that are in the possession of an outside party. The custodial credit risk for investments is the risk that, in the event of the failure of the counterparty (e.g., broker-dealer) to a transaction, a government will not be able to recover the value of its investment or collateral securities that are in the possession of another party. The California Government Code and the City's investment policy do not contain legal or policy requirements that would limit the exposure to custodial credit risk for deposits or investments, other than the following provision for deposits: The California Government Code requires that a financial institution secure deposits made by state or local governmental units by pledging securities in an undivided collateral pool held by a depository regulated under state law (unless so waived by the governmental unit). The market value of the pledged securities in the collateral pool must equal at least 110% of the total amount deposited by the public agencies. California law also allows financial institutions to secure City deposits by pledging first trust deed mortgage notes having a value of 150% of the secured public deposits. At June 30, 2008, the balances held per bank were $217,403 of which $117,403 was in excess of federal depository insurance limits and held in accounts collateralized by the pledging financial institution, but not in the City's name, as discussed above. The custodial credit risk for investments is the risk that, in the event of the failure of the counterparty (e.g., broker-dealer) to a transaction, a government will not be able to recover the value of its investment or collateral securities that are in the possession of another party. The California Government Code and the City's investment policy do not contain legal or policy requirements that would limit the exposure to custodial credit risk for investments. With respect to investments, custodial credit risk generally applies only to direct investments in marketable securities. Custodial credit risk does not apply to a local government's indirect investment in securities through the use of mutual funds or government investment pools, including LAIF. CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE 2— CASH AND INVESTMENTS, (Continued) Investment in Investment Pools The City is a voluntary participant in the LAIF that is regulated by the California Government Code under the oversight of the Treasurer of the State of California. The fair value of the City's investment in this pool is reported in the accompanying financial statements at amounts based upon the City's pro-rata share of the fair value provided by LAIF for the entire LA1F portfolio (in relation to the amortized cost of that portfolio). The balance available for withdrawal is based on the accounting records maintained by LAIL', which are recorded on an amortized cost basis. LAIF is a governmental investment pool managed and directed by the California State Treasurer and is not registered with the Securities and Exchange Commission. An oversight committee comprised of California State officials and various participants provide oversight to the management of the fund. The daily operations and responsibilities of LAIF fall under the auspices of the State Treasurer's office. The City is a voluntary participant in the investment pool. In addition, the City is a voluntary participant in the California Asset Management Program (CAMP), an investment pool managed by Public Financial Management, Inc. CAMP was established under the provisions of the California Joint Exercise of Powers Act. The fair value of the City's investment in this pool is reported in the accompanying financial statements at amounts based upon the City's pro-rata share of the fair value provide by CAMP for the entire CAMP portfolio (in relation to the amortized cost of that portfolio). The balance available for withdrawal is based on the accounting records maintained by CAMP, which are recorded on an amortized cost basis. Fair Value of Investments GASB No. 31 establishes fair value standards for investments in participating interest earning investment contracts, external investment pools, equity securities, option contracts, stock warrants and stock rights that have readily determinable fair values. Accordingly, the City reports its investments at fair value in the balance sheet. All investment income, including changes in the fair value of investments, is recognized, as revenue in the operating statement. 43 CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE 3— CAPITAL ASSETS Balance at Balance at July 1, 2007 Additions Deletions June 30, 2008 Governmental Activities Capital assets not being depreciated: Land Construction in progress Total Capital Assets Not Being Depreciated Capital assets being depreciated: Building and system Machinery and equipment Improvements other than building Infrastructure Total Capital Assets Being Depreciated Less accumulated depreciation for: Building and system Machinery and equipment Improvements other than building Infrastructure Total Accumulated Depreciation Total Capital Assets Being Depreciated, Net Governmental Activities Capital Assets, Net $ 2,038.530 $ 192,475 $ 2,231,005 7,193,192 10,126,079 $ (9,729,415) 7,589,856 9,31,722 10,318,554 (9,729,415) 9,820,861 4,457,263 3,935,886 2,423.787 123,392,593 2,944,746 1,887,494 (422,137) 37,075 13,705,392 7,402,009 5,401,243 2,460,862 137,097.985 134,209,529 18,574,707 (422,137) 152,362,099 (618,820) (165,091) (783,911) (2,817,586) (403,889) 410,133 (2,811,342) (806.880) (94,339) (901,219) (51,612,172) (3,746,309) (55,358,481) (55,855,458) (4,409,628) 410.133 (59,854,953) 78,354,071 14,165,079 92,507,146 $ 87,585.793 $ 24,483 633 $ (9,729,415) $ 102,328,007 44 (139,518) (137,396) (229,204) (506,118) (400,220) $ (400,220) $ (1.576,427) (1,378,812) (815,612) (3,770,851) 10,650,823 - $ 10,706,045 CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE 3— CAPITAL ASSETS, (Continued) Balance at Balance at July 1, 2007 Reclassifications Additions Deletions June 30,2008 Business-type Activities Capital assets not being depreciated: Land 55,222 55,222 Total Capital Assets Not Being Depreciated 55,222 55,222 Capital assets being depreciated: Building and system Machinery and equipment Improvements other than building Total Capital Assets Being Depreciated 10,164,852 $ 1,768,346 2,382,578 (245,257) $ 105,898 245,257 9,919,595 1,874,244 2,627,835 14,315,776 105,898 14,421,674 Less accumulated depreciation for: Building and system Machinery and equipment Improvements other than building Total Accumulated Depreciation Total Capital Assets Being Eepreciated, Net Business-Type Activities Capital Assets, Net (1,436,909) (1,241,416) (586,408) (3,264,733) 11,051,043 $ 11,106,265 $ 45 CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE 3 - CAPITAL ASSETS. (Continued) Depreciation expense was charged to functions/programs of the primary government as follows: Governmental Activities: General government Public safety Public works Community development Total Depreciation Expense - Governmental Activities Business-Type Activities: Water Sewer Total Depreciation F:\pe -ise - Business-type Activities 659,348 247,307 3,452,031 50,942 $ 4,409,628 344,728 161,390 $ 506,118 NUlL 4 — OTHER .A,SNI. ES Notes Receivable Balance Outstanding at June 30, 2008 In 2006-2007 and in 2007-2008 the Agency made a loan to a developer for a low and moderate income housing project. Amounts provided to the developer were $1,238,225 and $1,061,775 in fiscal years 2007 and in 2008, respectively. The promissory note will accrue interest at the rate of 1% per year simple interest and shall be repaid from the cash flow of the project and shall be due and payable by the expiration or termination of the affordability covenants which is 55 years from the completion of the project. Total 2,300,000 2,300,000 The Redevelopment Agency operates various loan and grant programs to assist residents who meet certain qualifications for the purpose of providing home rehabilitation and home ownership assistance to low-moderate income households. The loans are secured by a deed of trust and no monthly payments are required. At the end of the term of 45 years, the loans are forgiven unless the following occurs during the grant term: 1) property is sold or transferred or 2) property is no longer owner-occupied, at which time full repayment would be required. The purpose of the grants is to provide low-moderate income households with home ownership assistance with no intent of recovering the grant, and thus the grants are not recognized as long-term receivables in the Statement of Net Assets. The balance of those loans at June 30, 2008 was $731,294. 46 Fiscal Year Ending Annual Pension Cost (Employer Contribution) (in thousands) Percentage of APC Contributed Net Pension Obligation 6/30/2006 $508 100% 6/30/2007 $970 100% 6/30/2008 $707 100% CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE 5 — RETIREMENT PLAN Plan description The City contributes to the California Public Employees Retirement System (PERS), a cost-sharing multiple- employer public employee defined benefit pension plan. PERS provides retirement and disability benefits, annual cost-of-living adjustments, and death benefits to plan members and beneficiaries. PERS acts as a common investment and administrative agent for participating public entities within the State of California. Benefit provisions and all other requirements are established by State statue and City ordinance. Copies of PERS' annual financial report may be obtained from their executive office: 400 "P" Street, Sacramento, California 95814. Funding policy Participants are required to contribute 7% of their annual covered salary. The City makes the contributions required of the City employees on their behalf and for their account. The City is required to contribute at an actuarially determined rate; the current rate 14.883% for non-safety employees of annual covered payroll. The contribution requirements of plan members and the City are established and may be amended by PERS. Annual pension cost For 2008, the City's annual pension cost of $707,459 for PERS was equal to the City's required and actual contributions. The required contribution was determined as part of the June 30, 2004, actuarial valuation using the entry age normal actuarial cost method. Initial unfunded liabilities are amortized over a closed period that depends on the plan's date of entry into CalPERS Risk Pool. Subsequent plan amendments are amortized as a level percentage of pay over a closed 20- year period. Gains and losses that occur in the operation of the plan are amortized over a rolling period, which results in an amortization of 10% of unamortized gains and losses each year. If the plan's accrued liability exceeds the actuarial value of plan assets, then the amortization payment on the total unfunded liability may not be lower than the payment calculated over a 30-year amortization period. Each year, a single amortization base is created, using the net period for the multiple bases. 47 CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE 5 — RETIREMENT PLAN, (Continued) New Risk Pool and Future Contributions At the time of joining a risk pool (valuation of June 30, 2003), a side fund was created to account for the difference between the funded status of the pool and funded status of the City's plan. The Side Fund for the City's plan as of the June 30, 2004, valuation was ($1,121,166) for the Miscellaneous Plan. The side fund will be credited, on an annual basis, with the actuarial investment return assumption. This assumption is currently 7.75%. The negative Side Fund will cause the City's required employer contribution rate to be increased by the Amortization of the Side Fund. In the absence of subsequent contract amendments or funding changes, the Side Fund will disappear at the end of the amortization period, The amortization period remaining as of June 30, 2004, was 15 years for the Miscellaneous Plan. NOTE 6 LONG-TERM DEBT The description of long-term debt outstanding as of June 30, 2008, are as follows: A. Loans [as emI Municipal Water District (EMWD) — 'an Jacinto Project Pursuant to a pass-through agreement dated September 20, 1983, the Redevelopment Agency is required to pay Eastern Municipal Water District eighty percent of the tax increment received by the San Jacinto Project Area from June 28, 1983 through fiscal year ended 1988 attributable to that area within the territorial limits of the District. Terms of the agreement call for forty equal annual installments of $1,270 beginning in the fiscal year ended June 30, 1989. The total amount of outstanding long-term debt under the agreement for repayment of the eighty percent for the fiscal years 1984 through 1988 tax increment of the San Jacinto Project Area to EMWD at June 30, 2008 was $26,671. In addition, $339,628 was recorded as current pass-through payable to EMWD in the Redevelopment Agency Debt Service Fund as "Due to Other Governments". 48 CITY OF SAN JAC INTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE 6 — ITG -TERM DEBT 'OHO ed) A. Loans, (Continued) Riverside County Transportation Commission On August 21, 1997 the Riverside County Transportation Commission loaned $1,300,000 plus $24,500 issuance costs for the Commission's underlying bond debt to the City pursuant to an Agreement for Advance of Measure A Local Street and Road Funds. The proceeds will be used to complete Measure A projects consisting of making repairs, improvements and expansions to certain streets in the City. The loan bears interest at 4.75% and is paid in monthly installments from September, 1997 through June, 2009. At June 30, 2008 the amount outstanding was $128,791. County of Rise On July 29, 2003, the County of Riverside (County) loaned $1,000,000 to the City pursuant to an Agreement for Road Improvement Projects. The proceeds will be used to complete current and future Measure A projects consisting of making repairs, improvements and expansions to certain streets in the City. The loan is interest free and repayable by June 30, 2008 from future Measure A Transportation Funds, Community Development Block Grant (CDBG) funds or any other City or Redevelopment funds available. The City is required to participate in the County's CDBG program until repayment and is obligated to document all project actual costs and to confirm that no further financial assistance from the County is needed to complete the designated projects. At June 30, 2008 the amount outstanding was $0, e annual debt service requirements to maturity t'oi the loans payable are as follows: RCTC Loan Fiscal Year Ending June 30, EMWD Loan Principal Interest 2009 1,270 128,791 4,070 2010 1,270 2011 1,270 2012 1,270 2013 1,270 2014-2018 6,350 2019-2023 6,350 2024-2028 6,350 2029-2031 1,271 Total 26,671 128,791 $ 4,070 49 CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE 6 — LONG -TER11 , DEBT, (Continued) B. Special Assessment Debt with Government Commitment $1,415,000 Assessment District 87-1 Bonds, Series 1987 A, dated March 19, 1987, were issued to finance certain improvements pursuant to the Improvement Bond Act of 1915. The payment of the bonds is secured by assessment liens upon certain lands as described in said assessment and are not direct liabilities of the City. The City may, however, from time to time, when due and delinquent, advance available funds to pay the amount of any succeeding installment of the assessment on said land and the interest thereon on the 1915 bonds. Prior to the fiscal year ended June 30, 1995, the City of San Jacinto advanced funds for said delinquencies. During the fiscal year ended June 30, 1995 the City did not advance further amounts to the reserve fund and had commenced foreclosure proceedings. The City has since entered judicial foreclosure and the related property has been placed for sale. A reserve fund of $141,500 was established out of the original bond proceeds. At June 30, 2008 the reserve fund balance was zero due to the default of property owners. In accordance with GASS Statement No. 6 "Special A,s'sessnients," the special assessment debt has been reflected in the accompanying financial statements at June 30, 2008, as "Special Assessment Debt with Government Commitment" in the amount of $1,633,491. This includes an amount of matured unpaid principal of $1,125,000. Matured unpaid interest on these bonds is also reported for interest payments due but not paid as of June 30, 2008, in the amount of $508,491. These balances have been outstanding for several years and as such, the City has recorded the corresponding taxes receivable of $1,633,491 in addition to deferred revenue in the same amount at the Statement of Net Assets and Governmental Funds Balance Sheet. The annual debt service requirements to maturity for ent debt payable are as follows: Governmental Activities Fiscal Year Ending Special Assessment Debt June 30, Principal Interest 2009 $ 1,125,000 508.491 C. Tax Allocation Bonds Payable 1999 Tax Allocation Bonds On July 15, 1999, the Redevelopment Agency of the City of San Jacinto issued $965,000 of Tax Allocation Bonds to provide monies to finance various projects within the San Jacinto Project Area. The term bonds accrue interest at 6.10% and mature on September 1, 2018. Principal and interest on the bonds are payable solely from certain tax revenues allocated to the Agency. The outstanding principal balance at June 30, 2008 was $275,200. 50 CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE 6 - LONG-TERM DEBT (Continued) C. Tax Allocation Bonds Payable, (Continued) Redevelopment Agency of the City of San Jacinto Tax Allocation Bonds, Se'-ie :1005 In May of 2005, the Agency issued the $9,430,000 San Jacinto Redevelopment Project Area Tax Allocation Bonds, Series 2005. The Bonds were issued to refund the $3,350,000 outstanding Tax Allocation Bonds Series 1993 and to finance certain redevelopment activities of the Agency. The Bonds consist of $2,925,000 of serial bonds and $6,505,000 of term bonds. The serial bonds accrue interest at rates between 3.00% and 4.00% and the principal amounts mature between August 1, 2006 and August 1, 2018 in amounts ranging from $185,000 to $275,000. Term bonds of $1,915,000 accrue interest at 4.50% and mature on August 1, 2024, and term bonds of $4,590,000 accrue interest at 4.60% and mature on August 1, 2034. The principal and interest on the bonds are payable solely from pledged tax increment revenues allocated to the Agency. The outstanding principal balance at June 30, 2008 was $9,055,000. The annual debt service requirements to maturity for the tax allocation bonds payable are as follows: Governmental Acti Principal 195,000 205,000 210.000 215,000 220,000 1,230,000 1,495,000 1,860,000 2,330,000 1,095,000 $ 9,055,000 Interest Principal Interest 383,709 $ 45.000 $ 15,708 377,709 50,000 12,810 371,484 50,000 9,760 364,975 55,000 6,557 357,765 60,000 3,050 1,661,375 15,200 610 1,385,200 1,008,537 529,460 50,645 $ 6,490,859 $ 275,200 $ 48,495 Fiscal Year Ending June 30. 2009 2010 2011 2012 "NM 2014-2018 2019-2023 2024-2028 2029-2033 2034-2035 "Fatal 1999 Tax Allocation 2005 Tax Allocation Bonds Refunding Bonds The Agency has pledged a portion of future tax increment revenues to repay the 1999 and the 2005 Tax Allocation Bonds. Tax increment revenues were projected to produce 100 percent and 100 percent, respectively, of the debt service requirements over the life of the bonds. Total principal and interest remaining on the bonds are $323,695 and $15,545,859, payable through 2013 and 2034, respectively. For the current year, principal and intacct paid was $233.133 for the 1999 Tax Allocation Bonds and $579,484 for the 2005 Tax Allocation Bonds, .ind total increment tax revenues received by the Agency totaled $6,378,567. CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE 6 — LONG -TERM DEBT, (Continued) D. Revenue Bonds 1997 Revenue Bonds On August 1, 1997, the San Jacinto Financing Authority issued $4,500,000 of Revenue Bonds, Series 1997, to finance the acquisition and construction of improvements to the water enterprise system of the City of San Jacinto. The Bonds consist of $1,575,000 of serial bonds and $2,925,000 of term bonds. The serial bonds accrue interest at rates between 3.9% and 4.9% and the principal amounts mature between October 1, 1998 and October I, 2008 in amounts ranging from $130,000 to $190,000. The term bonds accrue interest at 5.5% and mature October 1, 2018. The bonds and interest are payable from installment payments established by an installment purchase agreement established pursuant to the trust indenture. The City's obligation to make installment payments and interest is a special obligation of the City payable solely from net revenues of the City's Water Enterprise. The outstanding principal balance at June 30, 2008 is $2,925,000. 2002 Refunding Revenue Bonds On March 15, 2002, the San Jacinto Financing Authority issued $2,730,000 of Refunding Revenue Bonds, Series 2002, to prepay the 1993 Certificates of Participation of the City of San Jacinto and a lease obligation of the City of San Jacinto, each of which financed improvements to the City's Water Enterprise. The Bonds consist of $1,695,000 of serial bonds and $1,035,000 of term bonds. The serial bonds accrue interest at rates between 1.75% and 4.75% and the principal amounts mature between April 1, 2003 and April 1, 2014 in amounts ranging from $75,000 to $190,000. The term bonds accrue interest at 5.10% and mature April 1, 2023. The bonds and interest are payable from installment payments established by an amended and restated installment purchase agreement established pursuant to the trust indenture. The City's obligation to make installment payments and interest is a special obligation of the City payable solely from net revenues of the City's Water Enterprise. The outstanding principal balance at June 30, 2008 is $1,720,000. The payment of installment purchase payments is on parity with the City's obligation to pay debt service on the 1997 Revenue Bonds. 52 CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE 6 — LONG-TERM DEBT, (Continued) D. Revenue Bonds, (Continued) The annual debt service requirements to maturity for the revenue bonds payable are as follows: June 30, Principal Interest Principal Interest 2009 2010 2011 2012 2013 2014-2018 2019-2023 Total $ 190,000 $ 165,000 75,000 80,000 85,000 490,000 635,000 1,720,000 81,988 74,673 68,073 64,698 61,098 238,875 100.470 689,875 $ 200,000 $ 210,000 225,000 235,000 250,000 1,460,000 345,000 $ 2,925,000 $ 155.375 144,100 132.138 119,487 106,150 304,700 9,488 971,438 The City has pledge Water Enterprise revenues to repay the 1997 $4.5M Revenue Bonds and the 2002 $2.7M Refunding Revenue Bonds. Water Enterprise revenues were projected to produce 100 percent and 100 percent, respectively, of the debt service requirements over the life of the bonds. Total principal and interest remaining on the bonds are $3,896,438 and $2,409,875, payable through 2019 and 2023, respectively. For the current year, principal and interest paid was $355,530 for the 1997 Bonds and $274,388 for the 2002 Bonds, and total water enterprise revenues received by the City totaled $3,259,738. 53 CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30,2008 NOTE 6 - LONG-TERM DEBT, (Continued) E. Unfunded Pension Liability-Inactive Safety Plan On June 1, 2004, the City disbanded its police department and subsequently contracted with the Riverside County Sheriff's Department for policing services. At that time, the City's previously established pension fund through the California Public Employee's Retirement System (CalPERS) became inactive. At the time of joining the mandatory new risk pool, a side fund was created to account for the difference between the funded status of the pool and the funded status of the plan (see Note #5 for additional details on the new risk pool). The balance of the side fund for the inactive Safety Plan was $2,798,322 at the time the police department disbanded in June 2004. As such, the City was obligated to pay the remaining balance over a period of 14 years. The balance at June 30, 2008 is $2,553,914 and is scheduled for repayment as follows: Fiscal Year Ending June 30, Principal 136,586 147,172 158,578 170,867 184,110 1,158,017 598,584 $ 2,553,914 Interest Total Payment 322,260 322,260 322,260 322,260 322,260 1,611,300 644,525 3,867,125 2009 2010 2011 2012 2013 2014-2018 2019-2021 Total 185,674 175,088 163,682 151,393 138,150 453,283 45,941 $ 1,313,211 F. Capital Lease Payable On July 20, 2007 the City entered into two lease agreements for the purchase of 1) a Vactor Truck and a Street Sweeper and 2) Various Trucks in the amount of $456,000 and $318,000, respectively. Principal and interest payments are paid semi-annually on January 20th and July 20'1 '. The annual interest rates applicable to the leases are 4.53% and 4.46% respectively. The combined outstanding balance at June 30, 2008 for both leases is $712,655 and is scheduled for repayment as follows: Fiscal Year Ending June 30, Principal Interest 31,024 25,681 20,096 14,257 8,152 5,034 104,244 Total Payment 148,572 148,572 148.572 148,572 112,743 109,868 816,899 2009 2010 2011 2012 2013 20 14-20 15 Total 117,548 122,891 128,476 134,315 104,591 104,834 712,655 54 27,939 (1,268) 26,671 1,270 263,333 (134,542) 128,791 128,791 1,000,000 (1,000,000) 2,680,677 (126,763) $ 775,000 (62,345) 470,174 (43,282) 191,277 21,519 2,553,914 712,655 426,892 212,796 136,586 117,548 426,892 815,967,799 8 796,519 8(1,766,237) $ 14,998,081 $2,684,578 CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE 6 - LONG -TERM DEBT, (Coni limed) G. Changes in Long-Term Liabilities Balance at Balance at Due within July 1,2007 Additions Deletions June 30, 2008 one year Governmental Bonds Payable: 1999 Tax Allocation Bonds 2005 Tax Allocation Bonds Less deferred loss on refunding_ Special assessment debt with governmental commitment Matured unpaid interest on special assessment debt with government commitment $ 485,000 9,245,000 (29,092) 1,125,000 508,491 8 (209,800) 8 275,200 $ 45,000 (190,000) 9,055,000 195,000 1,763 (27,329) 1,125,000 1,125,000 508,491 508,491 Loans Payable: EMWD Riverside County Transmission Commission County of Riverside Unfunded pension liability- inactive safety plan Lease payable Claims and judgrr-nt Compensated rhncc Governme:ial Activities Long-Term Liabilities Business-type Activities Bonds Payable: 1997 Revenue Bonds 2002 Revenue Bonds Compensated absences Business-Type Activities Lone-Term Liabilities $ 3,115,000 $ (190,000) $ 2,925,000 8 200,000 1,905,000 (185,000) 1,720,000 190,000 18,834 $ 2,550 21,384 $ 5,038,834 S 2,550 8 (375,000) $ 4,666,384 5 390,000 55 CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE 6— LONG-TERM DEBT, (Continued) H. Debt Issued Without Government Commitment Refinancing of $26,000,000 Community Faculties District No. 2 Special Tax Bonds $26,000,000 of special tax bonds were issued on May 1, 1989 (1989 issue) to finance the acquisition and construction of certain "backbone" infrastructure facilities necessary for further development in Community Facilities District No. 2 (CFD No. 2). CFD No. 2 debt is secured by special taxes levied by the City on property within the boundaries of CFD No. 2, and is not a debt of the City of San Jacinto. Due to the large number of delinquent, undeveloped parcels in the district, the district was unable to meet all of its debt obligations since 1997 and therefore, there was a default with respect to the payment of the principal and interest. In September 2002, the district entered into a Memorandum of Understanding (MOD) with the majority bondholder to set forth numerous objectives, but primarily focused on refinancing the Bonds, keeping the tax exempt status of any new bonds, foreclosing on the delinquent property owners, protecting current property owners, as well as the minority bondholders. To achieve this objective, the City of San Jacinto on behalf of the district, transacted a number of complex interrelated actions: 1. On or about September 10, 2002; foreclose on certain 114 delinquent undeveloped parcels in CFD No. 2 using the credit bid procedure; detach said parcels from CFD No. 2 and form CFD No. 2002-1, establish a new RAM for CFD 2002-1 and authorize bonded indebtedness to repay the special taxes owed on these parcels and authorize refunding of the 1989 issue. 2. On October 10, 2002, issued $9,360,000 CFD No. 2 City of San Jacinto Special Tax Refunding Bonds, 2002, Series A, for the purpose of paying past due principal and interest, advance refund a portion of the outstanding 1989 issue and fund a bond reserve fund. These bonds were sold to the investing public. The principal outstanding at June 30, 2008 is $6,115,000. 3. Simultaneously issue $18,267,762 Community Facilities District No. 2 City of San Jacinto Special Tax Refunding Bonds, Subordinate Series B, for the purpose of redeeming the balance of the 1989 issue. The principal outstanding at June 30, 2008 is $206,234. 4. Simultaneously issue $17,841,416 Community Facilities District No. 2002-1 City of San Jacinto Special Tax Bonds, 2002 Series A, for the purpose of exchanging bonds pursuant with a bond exchange agreement with the majority bondholder of the "1989 issue" for the bonds of the San Jacinto Financing Authority 2002 Local Agency Revenue Bonds, Series A. This issue is currently owned by the San Jacinto Financing Authority. These bonds are intended to be resold only to sophisticated investors. The outstanding balance at June 30, 2008 is $17,841,416. 56 CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE 6— LONG-TERM DEBT, (Continued) I. Debt Issued Without Government Commitment, (Continued) Refinanciug of $26,000,000 Community Faculties District No. 2 Special Tax Bonds, (Continued) 5. Simultaneously issue $17,841,416 San Jacinto Financing Authority 2002 Local Agency Revenue Bonds, Series A, for the purpose of purchasing bonds of Community Facilities District No. 2002-1 and Community Facilities District No. 2 of San Jacinto Special Tax Refunding Bonds, Subordinate Series B. This is a private placement issue. The balance at June 30, 2008 is $20,529,817. All bonds represent either an obligation of the San Jacinto Financing Authority, Community Facilities District No. 2 or Community Facilities District No. 2002-1 and are not an obligation of the City of San Jacinto. NOTE 7— OTIIER REQUIRED INDIVIDUAL FUND DISCLOSURES Interfund Transactions — Due to/Due from Other Funds Individual fund interfund receivable and payable balances at June 30, 2008 were as follows: Receivable Fund RDA City Highway 79 Non-Major Enterprise- Enterprise- General Special Capital Capital Governmental Water Sewer Fund Revenue Projects Fund Projects Fund Funds Fund Fund Totals S4,480,653 5 408,249 54,737,846 $ 20,697,147 $ 373,154 $ 86,798 $30,783,847 1,014,758 $ 408.249 1,423,007 161,961 161,961 1,266 1,266 600,000 600,000 1,274,267 13,764,645 15,038,912 $7,370,944 5 408,249 $ 14,334,855 $4,737,846 $ 20,697,147 $ 373,154 $ 86,798 548.008,993 Payable Fund City Capital Projects Fund RDA Special Revenue Fund Highway 79 Capital Project Fund AD 87-1 Debt Service Fund Redevelopment Debt Service Fund Non-Major Governmental Funds Total Amounts payable from the City Capital Projects Fund represent amounts held on behalf of various funds for budgeted projects. Funds are subsequently transferred as expended within the Capital Projects Fund. The remaining interfund payables are to cover negative cash balances in the respective funds. In er und Transactions — Advances Receivable Fund Payable Fund Amount General fund Assessment District 87-1 Debt Service 291.129 Nonmajor Governmental funds Assessment District 87-1 Debt Service 144,128 435,257 The advances to Assessment District 87-1 were for debt service. Both amounts are not expected to be repaid within the next year. 57 CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE 8 —TRANSFERS IN AND OUT Individual fund transfers in and transfers out activity as of June 30, 2008 were as follows: Transfers-Out RDA Fire RDA Highway 79 Non-Major Internal Enterpai nerse- Enterprise- General Special Station Debt Service Capital Governmental Service W Projects Fund Funds Sewer 1 FF uu nn dd Itee Construction Fund Funds Fund Totals $ 564,775 S 389,960 S 954,735 84,707603 13,489,829 8 904,966 4369,458 $ 814,689 5 587,264 14,873,809 3,764 305,630 1 10,744 $ 700,000 85,019 1,10 3,764 1,393 101,027 101,027 1,460 501 :41 65 05 50,155 $5,013,233 13,489,829 S 10,744 8 700.000 8 904 ,966 8 4.934,233 1 631,385 8 814689 1 587,264 817,086.343 Transfers-In General Fund City Capital Projects Fund RDA Special Revenue Non-Major Governmental Funds Enterprise-Water Fund Enterprise-Solid Waste Enterprise-Sewer Fund Total • Transfers from all funds to the City Capital Projects fund represent funds moved for various budgeted projects. • Transfers from the redevelopment Debt Service Fund to the Redevelopment Capital Projects funds represent budgeted transfers for various projects. NOTE 9— RISK MANAGEMENT The City adopted a self-insured workers' compensation program which is administered by a service agent. The City is self-insured for the first $250,000 on each claim. Insurance coverage in excess of the self-insured amount is provided by Public Entity Risk Management Authority (PERMA) up to statutory limits for workers' compensation. Effective July 1, 2002, the City elected to reduce self-insured liability claim coverage from $125,000 to $50,000 on each general liability claim against the City. The Insurance coverage in excess of the self-insured amount is provided by PERMA up to a limit of $25,000,000. Claims, expenditures, and liabilities are reported when it is probable that a loss has occurred and the amount of that loss can be reasonably estimated. These losses include an estimate of claims that have been incurred but not reported. At June 30, 2008, the amount of these liabilities was $426,892. 58 CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE 9 — RISK MANAGEMENT, (Continued) The amount represents an estimate of $317,393 for reported claims through June 30, 2008, and $109,499 of estimated incurred but not reported claims. These claims are recorded as claims payable in the Workers' Compensation Fund and Liability Insurance Fund. This liability is the City's best estimate based on available information. Changes in the reported liability are as follows: Current Year Claims Liability at and Changes in Claim Liability Year Beginning Estimates Payable at End 2006-2007 $ 416,670 53,504 $ 470,174 2007-2008 470,174 (43,282) 426,892 Effective July 1, 1986 the City became a member of PERMA, a public entity risk pool, currently operating as a common risk management and insurance program for 17 California cities and 8 Special District/Agencies. The City pays an annual premium to the pool for its excess general liability insurance coverage. The agreement for formation of PERMA provides that the pool will be self-sustaining through member premiums. The City continues to carry commercial companies for all other risks of loss, including property insurance, earthquake, and flood, auto physical damage insurance, and TULIP/special events insurance. PERMA has published its own financial report for the year ended June 30, 2008, which can be obtained from Public Entity Risk Management Authority, 77-670 Springfield Land, Suite 1A, Palm Desert, California 92211. NOTE 10 — CONTINGENCIES Amounts received or receivable from grant agencies are subject to audit and adjustment by grantor agencies, principally the federal government. Any disallowed claims, including amounts already collected, may constitute a liability of the applicable funds. The amount, if any, of expenditures which may be disallowed by the grantor cannot be determined at this time although the City expects such amounts, if any, to be immaterial. The City is involved as a defendant in various legal proceedings. While it is not feasible to predict or determine the outcome in these cases, it is the opinion of the City that the outcome of the majority of these cases will have no material adverse effect on the financial position of the City. State of California The State continues to experience financial difficulties. It is uncertain at this time what effect, if any, this will have on the City of San Jacinto. 59 CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE]] — SUBSEQUENT EVENTS Developer Reimbursement Subsequent to year-end, in January of 2009, the City paid a developer the sum of $279,174 as a refund of fees for a project that began in a previous year. This amount has been reserved in the DIF Special Revenue Fund at the Governmental Funds Balance sheet in the amount of $279,124. However, no liability was recognized at the Governmental Balance sheet, as of June 30, 2008. Water Rights The Soboba Tribe, Eastern Municipal Water District and the Lake Hemet Water District have all threatened to sue the City and other persons and entities that use groundwater from the San Jacinto/Hemet groundwater basin to resolve issued with respect to water rights. A settlement agreement has been negotiated and is waiting authorizing congressional legislation, which is expected within the next six months. The settlement sets up a groundwater management program that will have a large financial impact on the City, as well as vital benefits in terms of securing a long term water supply* The Soboba Band of Luiseno Indians Settlement Act was signed on August 15, 2008. 60 CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED TUNE 30, 2008 NOTE 12 — FUND BALANCE RESER LA MONS/DESIGNATIONS Capital Projects Special Debt Revenue Service Redevelopment Community Highway 79 Facilities Capital District #2 Projects Fund Balance Reserved for: Prepaids Long-term advances to other funds Land held for resale Developer reimbursement Total Reservations Unreserved - Designations: Designated For capital projects Designated for contingencies Designated for development services Total unreserved - designations General Fund 22.556 291,129 313,685 12,353,553 6,067,590 3,400,000 21,821,143 1,978 34,618 34.618 1,978 Unreserved: Undesignated Total Fund Balance 1,077,772 2,577,439 3,920,763 $ 12,153 $ 4,575,885 523,212,600 52,612.057 53,922,741 $ 12,153 $ 4,575,885 61 CITY OF SAN JACINTO NOTES TO BASIC FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2008 NOTE 12 - FUND BALANCE RESElir-4 TIONS/DESIGNATIONS, (Continued) Fund Balance Reserved for: Prepaids Long-term advances to other funds Land held for resale Developer reimbursement Total Reservations Debt Service Assessment Non-major District 87-1 Funds 144,128 717,378 279.124 1,140.630 Total 24,534 435,257 751,996 279,124 1,490,911 Unreserved - Designations: Designated for capital projects Designated for contingencies Designated for development services Total unreserved - designations Unreserved: Undesignated Total Fund Balance 12,353,553 6,067,590 3,400,000 21,821,143 $ (435.607) 20.903.228 32,631,633 $ (435,607) $ 22,043,858 5 55,943,687 REQUIRED SUPPLEMENTARY INFORMATION 2,153,708 8,405,640 1,263,217 4,017,161 892.847 71,300 19,659 318,107 17,141,639 2,503,442 8,295,729 1,245,497 4,005,301 881,575 71,300 19,659 975,104 17,997,607 2,391,206 8,487,136 994,105 2,733,799 860,291 43,465 13,533 844,615 16,368,150 112,236 (191,407) 251,392 1,271.502 21,284 27.835 6,126 130.489 1.629.457 (70,044) ( 614.155) 1,273.885 1,888,040 523,000 523,000 493,290 493,290 954,735 461,445 (1,252,000) (9,524,542) (5,013,233) 4,511,309 (758,710) (9,031,252) (3,535,498) 5,495,754 (828,754) (9.645.4(17) (2,261,613) 7,383.794 Variance with Final Budget- Budgeted Amounts Actual Positive Original Final Amounts (Negative) CITY OF SAN JACINTO BUDGETARY COMPARISON SCHEDULE GENERAL FUND FOR THE YEAR ENDED JUNE 30,2008 REVENUES Taxes Licenses and permits Fines and forfeitures Intergovernmental Charges for services Use of money and property Other Total Revenues 5,394,150 1,873,895 106,997 4,540,425 1,040,240 880,000 3,235,888 17,071,595 5,394,150 1.873,895 106,997 4.550,778 1,040,240 880.000 3,537,392 17,383,452 6.149,722 1,196,395 147,026 4,356,873 1,080,185 998,928 3,712,906 17,642,035 755,572 (677,500) 40,029 (193,905) 39,945 118,928 175,514 258,583 EXPENDITURES Current: General government Public safety Public works Community development Culture and leisure Debt service: Principal Interest Capital outlay Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures OTI IER FINANCING SOURCES (USES) Proceeds from capital lease financing Transfers in Transfers out Total Other Financing Sources (Uses) Net Change in Fund Balance Fund Balance, Beginning of Year Fund Balance, End of Year 25,474,213 25,474,213 25,474,213 $ 24,645,459 515.828.806 $ 23,212,600 5 7,383,794, 63 CITY OF SAN JACINTO BUDGETARY COMPARISON SCHEDULE REDEVELOPMENT SPECIAL REVENUE FUND FOR THE YEAR ENDED JUNE 30, 2008 Variance with Final Budget - Budgeted Amounts Actual Positive Original Final Amounts (Negative) REVENUES Taxes 960,000 960,000 5 1,275,713 315,713 Use of money and property 86,020 86,020 165,990 79,970 Total Revenues 1,046,020 1,046,020 1,441.703 395.683 EXPENDITURES Current: Community development Debt service: Principal Interest Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures OTHER FINANCING SOURCES (USES) Transfers in Transfers out Total Other Financing Sources (Uses) Net Change in Fund Balance Fund Balance, Beginning of Year Fund Balance, End of Year 394,591 570,422 351,973 218,449 131,100 131,100 131,214 (114) 270,710 270,710 268,977 1,733 796,401 972,232 752,164 220,068 249,619 73,788 689,539 615,751 20,400 20,400 3,764 (16,636) (1,724,675) (4,668,482) (3,489,829) 1,178,653 (1,704,275) (4,648,082) (3,486,065) 1,162,017 (1,454,656) (4,574,294) (2.796,526) 1,777,768 5,408,583 5,408,583 5,408,583 $ 3,953,927 , 834,289 $ 2,612,057 5 1,777,768 64 SUP ET ENTARY SCHEDULES NON -MAJ OR GOVERNMENTAL FUNDS 7,874 1,743 166,113 167,856 7,87 ,1 239,389 37,156 27,020 303,565 295,691 295,691 85,174 167.856 110,570 684,138 167,856 $ 879,882 879,882 879,882 CITY OF SAN JACINTO NON-MAJOR GOVERNMENTAL FUNDS SPECIAL REVENUE FUNDS - COMBINING BALANCE SIffET JUNE 30, 2008 Special Revenue Funds AB2928 Traffic Gas Tax Measure A Congestion Traffic Safety ASSETS Cash and investments Receivables: Accounts Property taxes Due from other governments Due from other funds Total Assets LIABILITIES AND FUND BALANCES LIABILMES: Accounts payable Accrued payroll Due to other funds Due to other governments Deferred revenue Total Liabilities FUND BALANCES: Reserved for: Developer reimbursement Unreserved, reported in Special revenue funds Total Fund Balances Total Liabilities and Fund Balances $ 167,856 879,882 $ $ 303,565 65 Special Revenue Funds Community Park Development Parkway LLPD #1 Development Block Grant Development Community Facilities District 2003 Community Facilities District #2 CSA 152 48,933 302,492 98,771 $ 203,306 20,878 117,959 $ 357,834 $ 65,075 73,524 69,811 $ 376,016 5 357,834 $ 98,771 $ 321,265 65,075 $ 56,251 $ 477.097 735 1,268 $ 159,757 40,511 198,077 56,251 357,834 477,097 42,514 13,560 376,016 98,771 (155,832) (155,832) 22,561 13.560 376,016 98,771 22,561 69,811 376.016 357,834 98,771 321,265 $ $ 65,075 66 CITY OF SAN JACINTO NON-MAJOR GOVERNMENTAL FUNDS SPECIAL REVENUE FUNDS - COMBINING BALANCE SHEET, (Continued) JUNE 30, 2008 Special Revenue Funds Police Department Technical Public Safety Air Quality Bus Shelter Grant Sales Tax Improvement ASSETS Cash and investments Receivables: Accounts Property taxes Due from other governments Due from other funds Total Assets LIABILITIES AND FUND BALANCES LIABILITIES: Accounts payable Accrued payroll Due to other funds Due to other governments Deferred revenue Total Liabilities FUND BALANCES: Reserved for: Developer reimbursement Unreserved, reported in Special revenue funds Total Fund Balances $ 30,558 $ 61,468 $ 74,513 17,908 10,719 30,558 79,376 $ 85,232 6 2,931 2,937 79,376 85,7 3 7 27,621 79,376 85.232 Total Liabilities and Fund Balances 30,558 5 - $ 79,376 67 571,186 70,499 $ 1,309,765 1,309,765 97220l 31,264 571,186 70,499 972,201 31,264 575,558 414,314 $ - $ 1,309,765 986,134 $ 32,078 6,049 6,049 $ 13,091 Special Revenue Funds Homeland Security Grant SB 621 Gaming Impact Grants 10 918 Special District Code AB1600 Administration Enforcement $ 489,226 986,134 $ 27,641 AB3229 COPS Fire Program Mitigation 13,091 $ 575,558 4,437 304,396 13,091 $ 575,558 $ 414,314 820,539 $ 1,309,765 986,134 $ 32,078 $ 7,042 $ 4,372 8,081 5,157 $ 814 8,776 335,734 7,042 4,372 343,815 13,933 814 68 CITY OF SAN JACINTO NON-MAJOR GOVERNMENTAL FUNDS SPECIAL REVENUE FUNDS - COMBINING BALANCE SHEET, (Continued) JUNE 30, 2008 Special District Funds Assessment LLPD#2 District 2003-01 SB 821 D1F ASSETS Cash and investments Receivables: Accounts Property taxes Due from other itovernments Due from other funds Total Assets LIABILITIES AND FUND BALANCES LIABILITIES: Accounts payable Accrued payroll Due to other funds Due to other governments Deferred revenue $ 4,109,082 5 263,451 3,996.061 18,457 257,334 $ 155,000 104,403 $ 4,366,416 $ 281,908 8 155,000 $ 4,100,464 72,459 3,570 6.039 125,713 Total Liabilities FUND BALANCES: Reserved for: Developer reimbursement Unreserved, reported in Special revenue funds Total Fund Balances 198,172 4.168,244 4,168,244 3,570 278,338 278,338 6,039 $ 279,124 148,961 3,821.340 148,961 4,100,461 Total Liabilities and Fund Balances $ 4,366,416 281,908 155,000 8 4,100,464 69 Special District Funds Vandalism Total & Graffiti Special Revenue Reward Funds 1,620 $ 11,716,386 2,370 25,264 396,171 767,118 2,169,020 $ 3,990 $ 15,073,959 645,201 12,975 373,420 125,713 535,499 1,692,808 279.124 1,302 13,102,027 1,302 13,381,151 3,990 $ 15,073,959 1,000 1,688 ,688 70 CITY OF SAN JACINTO NON-MAJOR GOVERNMENTAL FUNDS CAPITAL PROJECTS - COMBINING BALANCE SHEET JUNE 30, 2008 ASSETS Cash and investments Cash and investments with fiscal agent Receivables: Accounts Property taxes Due from other governments Due from other funds Advances to other funds Land held for resale Total Assets LIABILITIES AND FUND BALANCES LIABILPFIE A:::cciints P6 Ac,rue I Due tc er funds Due to other .L-Lovernments Deferred revenue Total Liabilities Capital Projects Underground Traffic TUMF Capital Utility Flood Control Signalization Projects 887.216 $ 510,214 $ 65,303 132,367 $ 477,511 2.843,232 559,712 13,587,027 $ 887,216 5 3,485,813 $ 625,015 5 14,064,538 $ 14,493,913 14,493,913 FUND BALANCES Reserved for: 1.:And held for resale ,a-term advances to o De L toper reimbursement ved, reported in: Special revenue funds Capital projects funds 887,216 5 3,485.813 $ 625,015 (429.375) Total Fund Balances 887,216 3,485,813 625,015 (429,375) Total Liabilities and Fund Balances $ 887,216 S 3,485,813 $ 625,015 S 14,064,538 71 Capital Projects Total Redevelopment Capital Projects Agency Funds 1,462,733 $ 1,931,057 1,931,057 Total Governmental Non-Major Funds 13,179,119 1,931,057 25,264 396,171 609,878 1,376,996 1.538.156 18,528,127 20,697,147 144.128 144,128 144,128 717.378 717,378 717,378 4.330,719 $ 23393.301 $ 38,467,260 45,455 19,647 171,579 45,455 19,647 14,665,492 690,656 32,622 15,038,912 175,713 535,499 16,423,402 236,681 14,730,594 717,378 717,378 717,3 7 8 144,128 144,128 144,11. 279,1 ?1 13,102,027 3.23 1 ,532 7,801,201 7,801,201 4,094,038 8,662,707 22,043,858 $ 4,330.719 $ 23,393,301 $ 38,467,260 (659,240) (659,240) (985,862) 1,865,744 (346,088) (346,088) (315,650) 315,650 CITY OF SAN JACINTO NON-MAJOR GOVERNMENTAL FUNDS SPECIAL REVENUE FUNDS - COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES FOR THE YEAR ENDED JUNE 30, 2008 Special Revenue Funds AB2928 Traffic Gas Tax Measure A Congestion Traffic Safety REVENUES Taxes Assessments Fines and forfeiture Development fees Intergovernmental Use of money and property Other Total Revenues $ 620,789 $ 762,2 04 S 205,004 22,440 38,011 89,137 7,998 12,236 620,789 851,341 30,438 255,251 EXPENDITURES Current: General government Public safety Public works 620.789 30,913 Community development Culture and leisure Debt service: Principal 1,134,542 Interest 12,508 Capital outlay Total Expenditures 620,789 1.177,963 Excess (Deficiency) of Revenue Over (Under) Expenditures (326,622) 47,100 14,271 30,438 114,526 79,354 140,725 OTIIER FINANCING SOURCES (USES) Proceeds from long-term debt Transfers in Transfers out Total Other Financing Sources (Uses) Net change in fund balances Fund Balances at Beginning of Year Fund Balances at End of Year S $ 879,882 (60,025) (60,025) 54,501 241,190 $ 295,691 73 Special Revenue Funds Park LLPD 41 Development Community Development Parkway Block Grant Development Community Facilities District 2003 Community Facilities District #2 CSA 152 653,634 43,078 51,400 5 536,186 18,841 1,596 69,857 2,890 $ 1,317,608 5 4,333 42,035 65,075 655,230 183,176 539,076 4,333 1,359,643 65,075 2,571,592 75,011 20,964 653,557 5,053 31,254 18,880 3,910 249,926 347,727 653,557 5,053 2,623,810 1,673 178,123 539,076 4,333 (1,264,167) (282,652) 252,000 (153) (153) 177,970 198,046 376,016 S 231,0?1 (531,707) (300,686) 238,390 4,333 (1,264,167) (238,390) 94,438 1,108,335 - S 98,771 (155,832) $ (149) (149) (149) 149 94,390 346,390 63.738 (41,177) 1,673 11,887 13,560 $ 22,561 74 869 $ 41,020 10 20,992 3,183 72,000 72,000 879 255,258 44,203 12,831 72,401 85,232 9,999 1,930 25,691 $ 27,621 $ (99) (493,290) (99) (493,290) (238,032) 317,408 - $ 79,376 9,999 CITY OF SAN JACINTO NON-MAJOR GOVERNMENTAL FUNDS SPECIAL REVENUE FUNDS - COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE, (Continued) FOR THE YEAR ENDED JUNE 30, 2008 Special Revenue Funds Police Air Department Public Safety Quality Bus Shelter Technical Grant Sales Tax Improvement REVENUES Taxes Assessments Fines and forfeiture Development fees Intergovernmental Use of money and property Other Total Revenues EXPENDITURES Current: General government Public safety Public works Community development Culture and leisure Debt service: Principal Interest Capital outlay Total Expenditures Excess (Deficiency) of Revenue Over (Under) Expenditures OTHER FINANCING SOURCES (USES) Proceeds from long-term debt Transfers in Transfers out Total Other Financing Sources (Uses) Net change in fund balances Fund Balances at Beginning of Year Fund Balances at End of Year $ 234,266 80,069 780 31,372 80,069 780 31,372 (8,069) 99 255,258 12,831 75 AB3229 COPS Program Fire Mitigation SB 621 Gaming Impact Grants Special Revenue Funds Homeland Security Grant Special District Code AB1600 Administration Enforcement 3,200 $ 30.907 $ 100,000 1,414 23,845 3.245 104,659 54,752 361,153 29,251 390,404 15,255 61,769 77,024 410,416 410,416 2,842 1,592 7,634 899 6,817 294,855 37,159 114,946 90,000 30,475 115,845 96,817 325,330 37,159 (11,186) 54,752 293,587 77,024 85,086 (29,525) 10,745 55 5,896 (264,336) (264,336) 29,251 41,248 70,499 (158,257) 55 (158,257) 55 (81,233) (55) 1,390,998 - S 1,309,765 (50,000) (50,000) (79,525) 110,789 10,745 65,497 505,689 571,186 5,896 90,982 881,219 972,201 $ (11,186) 17,235 6,049 31,264 76 $ 3,256,125 458,142 159,193 3,873,460 2,867,309 2,867,309 1,006,151 289,334 6.895 296,229 145,000 3,961 1,391,070 181,751 148,961 1,572,821 43,375 43,375 252,854 148,961 1,572,821 CITY OF SAN JACINTO NON-MAJOR GOVERNMENTAL FUNDS SPECIAL REVENUE FUNDS - COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE, (Continued) FOR TI-IF YEAR ENDED JUNE 30, 2008 Special Revenue Funds Assessment District LLPD#2 2003-01 SB 821 DIF REVENUES Taxes Assessments Fines and forfeiture Development fees Intergovernmental Use of and property Other Total Revenues EXPENDITURES Current: General government Public safety Public works Community development Culture and leisure Debt service: Principal Interest Capital outlay Total Expenditures Excess (Deficiency) of Revenue Over (Under) Expenditures OTHER FINANCING SOURCES (USES) Proceeds from long-term debt Transfers in Transfers out Total Other Financing Sources (Uses Net change in fund balances Fund Balances at Beginning of Year Fund Balances at End of Year (518,944) (518,944) 1,006,151 252,854 148,961 1,053,877 3,162,093 25,484 3,046,587 $ 4,168,244 S 278,338 S 148,961 $ 4,100,464 77 Special Revenue Funds Vandalism Total & Graffiti Special Revenue Reward Funds 1,617,259 5,516,701 208,204 1,938,452 1,361,154 669,704 564.880 11,876,354 45,375 2,626,408 740,984 3,300,356 658,610 1,153,422 16,418 628,107 9,169,680 1,302 2,706,674 252,000 352,106 (3,082,288) (2,478,182) 278,497 13,152,659 $ 13,381,151 18 3,284 3,302 2,000 2,000 1,302 1,302 78 CITY OF SAN JACINTO NON-MAJOR GOVERNMENTAL FUNDS CAPITAL PROJECTS - COMBINING STATEMENT OF REVENUES EXPENDITURES, AND CHANGES IN FUND BALANCES FOR THE YEAR ENDED JUNE 30,2008 Capital Projects Underground Traffic Utility Flood Control Signalization TUMF Capital Projects REVENUES Taxes Assessments Fines and forfeiture Development fees $ 208,323 $ 7,868 Intergovernmental 4,564,168 Use money and property 38.918 178,728 34,084 Other 329,378 Total Revenues 38,918 716,429 41,952 4,564,168 EXPENDITURES Current: General government Public safety Public works Community development Culture and leisure Debt service: Principal Interest Capital outlay Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures 38,918 716,429 41,952 4.564,168 38,918 848,298 $ 887,216 OTHER FINANCING SOURCES (USES) Proceeds from capital lease financing Transfers in Transfers out Total Other Financing Sources (Uses) Net Change in Fund Balances Fund Balances at Beginning of Year, restated Fund Balances at End of Year (974,582) (248,252) (429,753) (974,582) (248,252) (429.753) (258,153) (206,300) 4,134,415 3,743,966 831,315 (4,563,790) 5 3,485.813 $ 625,015 5 (429,375) 79 Capital Projects Redevelopment Agency $ 12 7 .157 62.518 184,675 Total Capital Proje Funds 216.191 4,564,168 373,887 391,896 5,546,142 Total Governmental Non-Major Funds 1,617,259 5,516,701 208,204 2,154,643 5.925,322 1,043,591 956,776 17,422,496 648,748 648,748 45,375 2,626,408 740,984 3,949,104 658,610 1,153,422 16,418 628,107 9,818,428 648,748 648,748 (464,073) 4,897,394 7,604,068 749,287 (199,358) 549,929 85,856 4,008,182 4,094,038 749,287 (1,851,945) 3,794,736 4,867,971 8,662,707 $ 252,000 1,101,393 (4,934,233) 4,023,228 18,020,630 22,043,858 (1,102,658) (3,580,840) 80 CITY OF SAN JACINTO MANAGEMENT LETTER JUNE 30, 2008 Vavrinek, Trine, Day & Co., LLP Certified Public Accountants VALUE THE DIFFERENCE The Honorable City Council Of the City of San Jacinto We have audited the basic financial statements of the City of San Jacinto, California (the City) as of June 30, 2008, and have issued our reports thereon dated March 2, 2009. In planning and performing our audit of the fmancial statements of the City, we considered internal control in order to determine our auditing procedures for the purpose of expressing our opinion on the basic financial statements. An audit does not include examining the effectiveness of internal control and does not provide assurance on internal control. We have not considered internal control since the date of our report. We have also issued a report on March 2, 2009, in accordance with Government Auditing Standards, on our consideration of the City's internal control over financial reporting and our tests of compliance with certain laws, regulations, contracts and grants. That report identified significant deficiencies under Government Auditing Standards, which have not been included in this letter. During our audit we noted certain matters involving internal control and other operational matters that are presented for your consideration. These comments and recommendations, all of which have been discussed with the appropriate members of management, are intended to improve internal control or result in other operating efficiencies and are summarized as follows: CURRENT YEAR CONTROL DEFICIENCIES AND RECOMMENDATIONS BUDGET POLICY Control Deficienc We noted that the City does not have a formal budget process policy. Recommendation The City should document the practices and methods used to prepare and monitor the City's budget Management Response A Budget and Fiscal policy was approved by the City Council in February 2009. 8270 Aspen Street Rancho Cucamonga, CA 91730 Tel: 909 466 4410 Fax: 909.466.4431 www.vtdcpa,com FRESNO • LAGUNA HILLS • PALO ALTO • PLEASANTON • RANCHO CUCAMONGA CASH RECEIPTS Control Deficiency During our test work, it was noted that during the fiscal year 2007-2008, the planning department's collection of cash included the process of issuing pre-numbered receipts. Throughout most of 2007-2008, it was noted that the pre-numbered receipts were not tracked to ensure all receipts were accounted for. Recommendation We recommend that the City implement procedures to ensure any and all departments collecting cash utilize a system to ensure all receipts are accounted for and forwarded to the Finance Department. Management Response The Finance Department now controls the issuance of numerical receipt books and verifies the numerical sequencing of receipt numbers. Additionally, in November 2008, centralized cashiering at the Finance Department payment counter (v. decentralized cashiering with payments accepted at the Building Permit counter) was executed. The cash receipts module of the accounting software system has been purchased and will be implemented during FY 08/09. STATUS OR PRIOR YEAR CONTROL DEFICIENCIES Deficiency Status Payroll Processing Implemented Capital Assets Implemented Bond Rate Calculation Implemented ********** Our audit procedures are designed primarily to enable us to form an opinion on the basic financial statements, and therefore may not bring to light all weaknesses in policies or procedures that may exist. We aim, however, to use our knowledge of the City's organization gained during our work to make comments and suggestions that we hope will be useful to you. We would be pleased to discuss these continents and recommendations with you at any time. This report is intended solely for the information and use of the City Council, management, and others within the organization and is not intended to be and should not be used by anyone other than these specified parties. Rancho Cucamonga, California March 2, 2009 AGENDA - TRANSMITTAL FORM TO: Dorothy L. Chouinard, City Clerk Enclosure: Staff Report for 03 0 /1 CA- I meeting of 3 1 161 I og Cd or-RDA] (date) --ov R egues -I-- (name - brief description) X Consent Calendar Item Public Hearing Item: Notice required yes no Copy attached yes no Published (date(s)) Notices sent (date(s) City Departments Item e.,•Attachments include (this needs to match the attachment list in the Staff Report: A. R.c. ton B. C. Other: P lease provide a fully executed copy of documents to: Please record and return conformed copy Your IMMEDIATE attention is necessary Comments: Name of person that will be presenting item at the meeting Ti VYI k 1+5 DATE: 51 1(2-1 0(4 Tiff\ t-l-u li-s A-ssIsiart M [Name or Initials], [Title] S:\City Clerk \Transmittal Form for Staff Report.doc Page 1 of 2 AGENDA ITEM 3. (I March 19, 2009 TO: The Honorable Mayor and Members of,the City Council FROM: Tim HuIts, Assistant City Manager SUBJECT: City of Temecula — Annexation Request RECOMMENDATION: Adopt a Resolution supporting the City of Temecula's annexation request submitted to the Local Agency Formation Commission. BACKGROUND: The City of Temecula recently submitted an annexation request to the Riverside County Local Agency Formation Commission (LAFCO). The purpose of the annexation request is to preserve 4,997 acres of natural habitat to ensure it remains open space in accordance with Temecula's General Plan. The habitat lies adjacent to the eastern border of the Santa Margarita Ecological Reserve. This reserve has protected habitat and remains one of the last pristine open areas in southern California. In addition, the area contains the Santa Margarita River, the last free-flowing waterway in this area. Since incorporation, the City of Temecula has contemplated the annexation of the area in question. The stated purpose of annexing the 4,997 acre project area is founded upon a number of goals, policies, and implementation programs identified in the City of Temecula General Plan, which indicates that the annexation of this area has been anticipated since the City's inception in order to protect open space. Furthermore, by annexing this area, Temecula would be able to maintain local control over land use issues that could adversely affect its population and would prohibit incompatible land uses from affecting the Santa Margarita Ecological Reserve. FISCAL IMPACT: None ATTACHMENTS: Resolution supporting the City of Temecula's annexation request submitted to the Local Agency Formation Commission. Page 2 of 2 STATE OF CALIFORNIA ) RESOLUTION NO. COUNTY OF RIVERSIDE ) ss CITY OF SAN JACINTO ) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, SUPPORTING THE CITY OF TEMECULA ANNEXATION REQUEST SUBMITTED TO THE LOCAL AGENCY FORMATION COMMISSION WHEREAS, the City of Temecula has submitted a proposal seeking annexation of an area adjacent to the Santa Margarita Ecological Reserve to the Local Agency Formation Commission (LAFC0); and WHEREAS, the City of Temecula has established zoning districts that, upon annexation, would prohibit incompatible land uses from affecting the Santa Margarita Ecological Reserve; and WHEREAS, the stated purpose of annexing the 4,997 acre project area is founded upon a number of goals, policies, and implementation programs identified in the City of Temecula General Plan, which indicates that the annexation of this are has been anticipated since the City's inception in order to protect open space; and WHEREAS, the City of San Jacinto supports the efforts of the City of Temecula to maintain local control over land use issues that could adversely affect its population, NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of San Jacinto respectfully encourages LAFCO to approve the annexation request of the City of Temecula to insure the future health and well-being of its residents, and strongly supports the right of a city to maintain local control over land use issues. APPROVED and ADOPTED this 19 th day of March, 2009 by the following vote: Ayes: Nays: Abstain: Absent: CITY OF SAN JACINTO By: Dale Stubblefield, Mayor Page 1 of 3 ATTEST: Dorothy L. Chouinard, City Clerk APPROVED AS TO FORM: BEST, BEST & KRIEGER LLP Jeffrey S Ballinger, City Attorney Page 2 of 3 CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF SAN JACINTO ) I, Dorothy L. Chouinard, City Clerk of the City of San Jacinto, California, DO HEREBY CERTIFY that the foregoing Resolution No. was adopted by the City Council of the City of San Jacinto, California, at a regular meeting held on the day of , 2009, by vote. Witness my hand and official seal this day of , 2009. Dorothy L. Chouinard, City Clerk Page 3 of 3 F-y i ON ui Page 1 of 1 Dorothy Chouinard From: Sent: To: Subject: Mayra [mtrejo@pcariverside.org] Thursday, March 05, 2009 3:20 PM Dorothy Chouinard Child Abuse Prevention Month - San Jacinto Proclamation Attachments: 2009 PROCLAMATION - April's Child Abuse Prevention Month.doc Dorothy Chouinard, Child abuse remains a serious problem in our communities throughout Riverside County. Successful prevention and intervention requires the commitment of the entire community to nurture the growth of safe and stable families and ensure the welfare of future generations. In the calendar year 2007, the Department of Public Social Services received 24,168 referrals. The greatest type of abuse investigated was neglect (51 %). All children under age of 18 are at risk; however, children under five are at greater risk for child abuse. Prevent Child Abuse Riverside County (PCARC) is the county's designated lead agency in child abuse and neglect prevention, promoting strong families, positive parenting , and safe children through advocacy, public awareness, and coordination of community programs and services. We are comprised of individuals from public and privates agencies and concerned members of the community. As part of PCARC's mission of advocacy, we encourage community involvement and participation, especially during April which is Child Abuse Prevention Awareness Month. We would like to request a proclamation from your City Council to help us kickoff the awareness of child abuse and the efforts to help prevent chid abuse in our communities. I would like to request to be added to your agenda for the March V2009 City Council Meeting. I have attached a draft of the proclamation to this e-mail. cci Thank you very much for your attention towards this matter. Please feel free to contact me if you have any questions or need additional information. Sincerely, Mayra Trejo Prevent Child Abuse Riverside County 1945 Chicago Ave., Suite B South Riverside, CA 92880 :951-686-5581 ` :951-686-5654 www.pcariverside.org Sincerely, Mayra Trejo Prevent Child Abuse Riverside County 1945 Chicago Ave., Suite B South Riverside, CA 92880 :951-686-5581 :951-686-5654 wwwpcariverside.orq 3/5/2009 PROCLAMATION CHILD ABUSE PREVENTION MONTH April 2009 WHEREAS, children deserve a safe, stable and permanent home in order to become productive members of our society; and WHEREAS, child abuse is found in families of all social and economic classes and every racial and ethnic group; and WHEREAS, child abuse impacts the entire community and finding solutions depends on community involvement to nurture family growth and inspire future generations; and WHEREAS, effective child abuse prevention programs succeed because of partnerships created among social service agencies, schools, religious organizations, law enforcement agencies and the business community; and WHEREAS, through the continued work of volunteers, parents, community partners, policy makers and professionals, child abuse may be eradicated, giving our children a bright, successful future; and WHEREAS, Prevent Child Abuse Riverside County works in collaboration with the Department of Public Social Services to educate the public to reduce the incidence of child abuse and provide other services to help alleviate its effects; and WHEREAS, all citizens should become more aware of child abuse and its prevention within the community, and become more involved in supporting parents to raise their children in a safe, nurturing environment. NOW, THEREFORE, LET IT BE KNOWN, that the does hereby proclaim the month of April 2009, as CHILD ABUSE PREVENTION MONTH And urges all the residents to become more aware of this Nationwide problem and to take necessary actions to prevent child abuse in their communities. Page 1 of 1 Dorothy Chouinard From: Jeff Ballinger [Jeff.Ballinger@bbklaw.com] Sent: Friday, March 13, 2009 9:28 AM To: Dorothy Chouinard Cc: Steven Pasarow; Haviva Shane; Patice Gore Subject: RE: Agendas for 3/19 meeting Dorothy, City Council • 3.3 - Is this from Connie (Interim) or Bernie (our new Treasurer)? • 5.1 - Why is the City Manager signing this contract and the City Council amending the RDA's b, dget2. Shouldn't these two portions of this item be on the RDA agenda, with the -Executive Director signing the contract and the RDA amending their own budget? Jeff From: Dorothy Chouinard [mailto:dchouinard@sanjacintoca.us] Sent: Thursday, March 12, 2009 5:32 PM To: Jeff Ballinger Subject: Agendas for 3/19 meeting Jeff, Attached are the agendas as I have them. Steven is waiting to hear back from Haviva about adding the appropriation for the PSA to the city council agenda. What say you about the labor negotiations to be added to closed session? Do you recall when the 3/5 adjourned? Thanks. Dorothy L. Chouinard, City Clerk 595 S San Jacinto Avenue San Jacinto, CA 92583 (951) 487-7339 EAX (951) 654-8021 dchouinard@sannjacintoca.us *****************x*****x******xx************* IRS CIRCULAR 230 NOTICE: To ensure compliance with requirements imposed by the IRS, we inform you that any U.S. tax advice contained in this communication (or in any attachment) is not intended or written to be used, and cannot be used, for the purpose of (1) avoiding penalties under the Internal Revenue Ccde or (ii) promoting, marketing or recommending to another party any transaction or matter addressed in this communication (or in any attachment). *************x*********************************************************************** ************************************************************************************* This email and any files transmitted with it may contain privileged or otherwise confidential information. If you are not the intended recipient, or believe that you may have received this communication in error, please advise the sender via reply email and delete the email you received. 3/13/2009 Veterans of Foreign Wars of the United States District 23 District 23 Commander Louis L. Morales Department of California. February 28, 2009 Mayor Dale Stubblefield 595 S. San Jacinto Ave. Bldg A San Jacinto. CA 92583 Dear Mr. Mayor Stubblefield, We the members of the Veterans of Foreign Wars District 23 would like to extend an invitation to you and all of your council members. To meet the California Department Commander of the Veterans of Foreign Wars. He and his President of the women Auxiliary will be visiting our District on April 23-26 2009. We have schedule to visit VFW Post 2266 Harbor Records, 1891 Santa Fe Ave. San Jacinto, CA. On the morning of April 24, 2009 at 8:00 AM to have breakfast. After we have finished breakfast we plain to escort the Department Commander and President to visit Veterans Park and also Col. Millett Park. We would be grateful if you and your council members could be there to explain to them what our city has done not only for the citizen but the recognition of all the Veterans that have served this great country of ours. If you can respond back and let us know if you are able to attend would be great. I would like to take the time and say thank you for what you and your council members have accomplished. Yours in Comradeships Frank X. Contreras III 23 District Adjutant Also a members of Post 12020 San Jacinto, CA. MEMORANDUM TO: The Honorable Mayor and City Council Members FROM: Dorothy L. Chouinard, City Clerk DATE: March 19, 2009 SUBJECT: City of Temecula's proposed Santa Margarita Annexation Area Please find attached: 1. a 49 page packet which include, 9 letters in opposition to this annexation as well as letters in response to the Environmental Impact Report. 2. A letter from Urban Crossroads regarding the Sanderson Avenue and Ramona Expressway Truck Count, which is 3 pages. 3. Copies of 3 e-mails that have been forwarded from Barry from citizens requesting that the city oppose this annexation. There may be more e- mails, but this is what we had received as of 5:00 p.m. on March 19th Thank you! March 19, 2009 Dear San Jacinto Council Members, On behalf of Granite Construction Company, Inc. and some of the other landowners within the boundary of the City of Temecula's proposed Santa Margarita Annexation Area, I would like to respectfully request that you not support the resolution before your council on March 19 (City of San Jacinto # 3.11). The proposed annexation is 4,997 acres of which only 718 acres are privately held and have the ability to generate tax revenue. The remainder of the land is currently protected as open space by the Federal and State government. A majority (436 acres or 61%) of the private landowners within the proposed annexation area are adamantly opposed to this annexation and have formally notified Temecula and LAFCO of their position. As I am sure you are aware, LAFCO guidelines and policy places a heavy emphasis on the comments of private landowners within an annexation area. Due to the proposed zone changes and underlying land use changes being proposed by the city of Temecula, many private property owners view this annexation as a taking and a violation of our private property rights. The property owners who have formally submitted comment letters are: Kishor and Sudha Doshi own 211 acres Peter Gonzales owns 20 acres Vince Pesqueira owns 20 acres Dave Nieto and Lucille Grunder own 102 acres Arthur Hansen owns 60 acres Granite Construction owns 20 acres Also providing comment letters written to the city of Temecula regarding the annexation from: BOGH Construction Riverside BIA Riverside County Farm Bureau Building Trades Council California State Lands Commission AGC California County of Riverside I am enclosing copies of these comment letters for your review and again request that you not support the City of Temecula's Annexation request. Th ; - you for your time, Gary W.;ohns Aggregate Resource Development Manager Granite Construction Southwest California Office 36740 Sky Canyon Drive, Siuite G Murrieta, CA 92563 951/304.9283 FAX: 951/304.9486 The City of Temecula's Santa Margarita Annexation yth "The City has always planned to annex this land into the city limits." A: Fa The annexation contradicts Temecula's own General Plan that shows future growth areas in the north and northeast —not the southwest across a major freeway. Temecula is seeking to expand their boundaries into an area that is Largely not even within their sphere of influence. 2 "The primary goal of the annexation is to protect open space." Over 85% of this land is already protected by the State and/or Federal government. Temecula's proposed zoning for the annexed Iand makes it clear that this annexation is intended to block any mining operations such as Liberty Quarry. "There will be no negative fiscal impact to the City." Temecula's own fiscal impact report for the annexation estimates that 81 homes could be built on the private property within the annexation area. The same document, as well as the city's application packet to LAFCO states that such development would be unlikely due to physical geographic and environmental constraints of the site. Without the revenue from such developments, the fiscal feasibility of the annexation relies on the City appropriating funds away from existing City services, creating a negative fiscal impact. 4 "Temecula needs to annex this land to maintain local control over land use decisions." Temecula is seeking to have local control over a decision that will have positive benefits County- wide, the Riverside County Board of Supervisors represents residents throughout the County. 5 "Temecula is seeking to protect the future health and well-being of its residents by annexing this land." The original Initial Study submitted by the City stated, "Disallowing mining and quarry operations under the City General Plan and zoning designations may inadvertently result in potentially significant air quality impacts to the area." 6 "There are other locations throughout the region that could be suitable for aggregate mining." Temecula would burden their citizens and other Riverside communities by passing the buck when it comes to solving the regional crisis faced by Riverside County. More distant aggregate sources will only further add to traffic congestion, deteriorating local air quality. 7 "The City will provide a higher level of services to the residents of the annexation area." Current residents of the proposed annexation area receive services from the County — Temecula has already stated that they will still rely on the County to provide wild fire protection to this area. As many as 60% of the private landowners in the annexation area are opposed to the annexation. APR-07-2009 t10N 09:35 A"S FA}( NO, P, 02 April 3, 2008 Mr. Stephen Brown City of Temecula 43200 Business Park Drive Temecula. CA 82590 Re: Temecula C t 8 Plans for Santa Margarita Annexation Dear Mr, Brown: Wa ern approximately 211 acres In the proposed annexation wee and would Ilke_ln formal* express out cppasttfan to the City's plans. We omen* have an option agreement to salt our land pare: sista Granite Construction Company. Awe understand Jt, your prepcmel is to annex 4,997 acres west of freeway 1-15 of which more than 85%, approximately 4,279 acres, are publicly owned. Only 718 Acres, lose than 16% are privately held. Your Dealt EIR states as its second objective (paten-8) to preserve public lands whin tha Santa Margarita Area Annexation area In natural open space, while retaining the Mating tored resklentiatfa9rlculKeel character of privately -awned lands; is Ironic that the city feels nsceseery to annex public tends in order to product them. Isn't that the reeponclbility of the State end Federal government Eyeholes Who Derr these lands to do so? Also, oaf Private property cannot to properly desorbed as havinp'ex1sttng rinairesiderfiailagriwNuret character' given Its topography and physical setting. Ales ironlo In your annexation prppoeal le The excluskin of land percets east ct I-16 &though they also quality as important areas to be protected under your guidelines. We believe the proposed annexation wilt mainly serve to advereeiy effect our development rights, particubrly the development plans of Granite Construction Company for their L 'erty Quarry protect Additionally, we believe the proposed arrneoxation la not In Interest of the city's residents as It would place an unnecessary and undue burden on the city services. Sineemty, so.suak. Mellor end Sudhe Wahl (868) 454-3144 Cc: State Senator Dennis Hal!inpsworrh State Aesemblyman Kevin Jeffries Stephen Brown Principal Planner ut"fcmecula 43200 Business Park Drive Temecula. CA 92590 April 1.2008 Re: parcels 018110f128-4. 918120044-9. 018130043-9, 918100012-8 Mr. Brown. We are opposed with the City of Temecula's Santa Margarita Area Annexation. We have owned this land for twenty years. Less than two years ago we entered into an agreement with Granite Construction Co. to sell our land to them contingent upon the quarry project being approved. Our land has no other value to us as it is too steep to use for residential development and [ don't sue anyone else that might offer us this amowtt of money for the land. Granite intends to use it far an access road and for open space and buffer. Your proposed actions would deny us our private property rights and financial reward. Since this land is nut expected to generate any revenue, valuable city services will he spread even further. One can only imagine what that will do for police and lire response times given the mountainous nature of the land considered and thr fire haturd it represents. [ he State Department of Trtrnsp rtatinu and Conservation have both indicated the need fin more pernnrltetI aggregate reserves in order to suntaiu our economy. Riverside County toted uverwhelnringly for the bond prepositions that would provide needed funds for transportation projects. 'The projects can only be built with local sources of aggregme. Shipping aggregate lung distances has adverse environmental and economic consequences. Your Draft EUR did not evaluate these adverse consequences. You should evaluate these impacts and make them public now. The City recently had to delay the construction of a new tire station because of a S2.3 million dollar decrease in its budget. Can the city really afford to gu througn with a costly annexation process when it cannot even provide critical infrastructure improvements for its existing residents? Sincerely. wu5t '. LuciIh Grunder _c ,, Dave Nieto -- Trustee Nieto Family `Crust cc: Gars Johnson. (iranite Construction Co State Assemblyman Kevin Jeffries State Senator Dennis Huilingswimh PETER GONZALES ENROLLED AGENT INCOME TAX* ACCOUNTING 659 THIRD AVENUE SUITE C TELEPHONE (619) 691-8000 CHULAVISTA, CA 91910 FAX (619) 691-8020 April 3, 2008 Stephen Brawn, Principal Planner City of Temecula 43200 Business Park Drive Temecula, CA 92590, Mr. Brown; As a landowner of 20 acres within, the poetised, annexation area, I would like to let you know that I am atlarnantly opposed to having my land annexed into the City for the following reasons: 1. I do not want to be annexed into your City. You are going to experience severe budget problems under the.present management You are spending too much money on building a City Hall while cutting fire stations- You do not mitigate traffic impacts to projects that you approve. 2: Your annexation would deny me my private property rights, as I have an ' agreement to.sell myland to Granite Construction Co, If this annexation went thrbugh, their project would be killed and.they would cancel my agreement. I . need the rev.enue from selling my -land. .. • . _.• 3. Your Draft E1R indicated that landowners in the area could development their land and service it with groundwater. There are many problems with' this . assumption. First, I could not afford to build an access roadto my land. Second, there is no electrical power to my land. Power would have to come via the construction of an electrical power line across.SMER or through the City of ' Temecula. Would you allow that, to happen? Third, the data available from . Granite Construction Co on their website (ww.w.libertVeuazryfacts.aom) indicates• that these is ,no groundwater on the site, so I Would have to pay for Water to be , piped into the area. This makes my land Worthless as residential':and. 4. The State has indicated that there is a large need for more permitted aggregate. supplies in the region. This is an ideal site that would reduce the impacts of tracking aggregates from longer distances. What are the impacts of trucking longer distances and what do you propose as specific alternatives? - I understand that the City of Temecula is pursuing this property for environmental. preservation, and has received support for this endeavor from some members of the commupity:: While'I think their -intentions are good,' also, feel they are short-sighted in understanding how impractical the annexation of this land•is.for Temecula. ENROLLED TO PRACTICE BEFORE THE INTHRNAL REVENUE SERVICE These are obviously tough times for our economy. It is my belief that if the City of Temecula wants to annex more land, it should seek out land that allows for commercial or industrial developments which can help support the City's budget and workforce. I am concerned that the proposed annexation will do nothing more than spread our valuable resources even further. cc: St Senator Dennis Hollingsworth State Assemblyman Kevin Jeffiies PETER GONZALES ENROLLED AGENT INCOME TAX * ACCOUNTING 659 THIRD AVENUE SUITE C TELEPHONE (619) 691.8000 CHULA VISTA, CA 91910 FAX (619) 691-H020 October 28, 2008 Steven Brown Principal Planner City of Temecula 43200 Business Park Drive Temecula, CA 92590 Dear Mr. Brown, As a property owner of land within the proposed annexation area, I would like to once again take this opportunity to submit my comments regarding the proposed annexation of land In the Santa Margarita Ecological Reserve. You are violating my rights to make this attempt. I have an agreement with Granite Construction Co to sell them my land if the County permits the project as an aggregate quarry. If your annexation goes through, I will have no choice but to seek legal recourse against the City for taking my land and changing the designation. While the City may feel the need to respond to the requests of those who do not want a quarry in our region, annexing 5,000 acres of land that will not generate any significant revenue Is not the way to go about doing so. As thousands of homes in Southern California are going Into foreclosure, our local property tax coffers are being stretched to their limits. If we pair the current housing downturn with the addition of a huge non -revenue generating land mass to the City of Temecula we will surety come close to reaching our breaking point. The cost of providing fire protection alone to the area seems like a good enough reason to not annex this land, It Is Incomprehensible that the City Council would take such actions to annex 5,000 acres of land when 85% of this land will provide NO tax revenue to the City. ENROLLED TO PRACTICE BEFORE THE INTERNAL REVENUE SERVICE May 10, 2007 Steve Brown City of Temecula 43200 Business Park Drive Temecula, CA 92590 Dear Mr. Brown, I am writing to provide input on the Notice of Preparation for the Santa Margarita Ecological Preserve Annexation. Although the City is proposing this annexation for the preservation of epen space it is quite obvious from the Notice that the actual effect of the annexation would be not only to prevent rock quarrying from going an in this area but to also create a new tax and revenue burden on our city's residents. Your Notice states that the change in zoning from Riverside County to City zoning will allow virtually the same uses and implies there would be little effect on us except for preventing rock quarrying. This is absolutely misleading. In particular, your notice downplays the future requirement for all future development in this area. to go through the city's development review process, to be evaluaterl, mitigated, qualified and reviewed prior to approval from the city for any use of the land. These are taxation and revenue generating burdens all Temecula residents would bear forever. This is in effect adding another tremendous layer of taxation and bureaucracy which could cost millions of dollars annually. What is more, if the city annexes my land (65 acres) the city's mandated review, evaluation mitigation; water quality management plan and so on would require costs so astronomical it would prevent me or practically anyone from ever using this land. I have an agreement to leamy land to Granite Construction Company for their proposed mining project. If your annexation were successful, it would preclude my receiving any income on my property. This income is important to me. In effect, you would be depriving me of the use of my property, and that is just wrong. Your notice has inadvertently given a benign impression as to the ramifications of this proposed annexation. This annexing would be in effect usurping private land and creating a new tax burden and unnecessary bureaucracy. How much money has already been spent on this? How much has this measure already cost private enterprise and we citizens? And above all, how much will it cost us in the future? Steve Brown City of Temecula 43200 Business Park Drive Temecula, CA 9259 May 10, 2007 Page 2 This pro annexation would be in effect an ill advised, wincussaty and burden some expense to all of us, It is our fervent hope that the city administration in whom we trust to preserve our quality of life not approve this rr• • • •.• anneXECtiOn cc: Gary Johnson Stephen Brown Principal Planner, City of Temecula 43200 Business Park Drive Temecula, CA 92590 Dear Mr. Brown, In response to the City of Temecula's revised annexation study, I would like to once again provide input on what I feel is a bad move for the City. This revised document does nothing to respond to the concerns of those of us who submitted comments regarding the short -comings of the City's first EIR. At a time when government leadership should be reconsidering every action as it relates to the economic viability of the region, the annexation of almost 5,000 acres of land with no significant source of revenue is not smart planning. Rather than encourage businesses looking to bring jobs and tax revenue directly to Southwest Riverside County, this proposed annexation places a possible new tax and revenue burden on residents and taxpayers as the economy continues to worsen. I have an agreement to lease my land to Granite Construction Company for their proposed mining project. Since the proposed annexation includes a change in general plan for this ]and that would not allow for any commercial, office or industrial Iand uses — there will not be any direct taxable sales occurring within the area Thus, if your annexation were successftil, it would preclude my receiving any income on my property. This income is important to me, In effect, Temecula would be depriving me of the use of my property. This annexation would be in effect usurping private land and creating a new tax burden and unnecessary bureaucracy. I ask again, how much money has already been spent on this? How much has this measure already cost private enterprise and we citizens? And above all, how much will it cost us in the future? As revised, this proposed annexation is still in effect an ill advised, unnecessary and burdensome expense to all of us. It is my fervent hope that the city administration in whom we trust to preserve our quality of life not continue to pursue this proposed annexation. Sincerely, Dr, Arthur Hansen l0'd -Hone Stephen Brown Principal Planner City of Temecula 43200 Btadassa Park Delve Temecula, CA 92590 Mr. Brown, As eland owner within the confines ofthe proposed Santa Mengwits ehncaation sass, l would lien to formally oppose the c ity's plans. I do not believe thla propoecd annexation serves a purpose other then to impede private development rights. I'do not support animation to the City of Temecula nor do T•suppart any re-roiling:ofmy band. In reviewing the cmvironmental docanneuta, the City claims *nee annexation will nut constitute a significant change in land use. However, according to the State Lands Ccmunisaion, the proposed zeufing change will inkinkc away 98 existing land use categories — severely uniting my rights to any intern davelapattaat of zny property. 'Looking beyond my own loteisats, this annexation is being promoted as a method to protect open space but converts some land that has alnsdy been designated as conservation habitat into laud that may be used for tesidentiel development. Without any ability to extract reaources or develop nnmma►;al centers, this etmaratiots seems to place abuse burden on city services for Temecula residents. I do not support thin annexation and encotmrge the city to masa its ettenpt to re -zone my lams Te/TO'd TTML SO4. Rom �It12 QQd 2ET13-1 Ot':bT .--FT-RON Stephen Brown, Principal Planner City of Temecula 43200 Business Park Drive Temecula, CA 92590 Re: Comments on Santa Margarita Area Annexation Planning Application PA07-0225, Planning Application PA07--0226, Environmental Impact Report EA-128 (SCH No. 2007041055) To Mr. Brown: Granite Construction Company ("Granite") has reviewed the draft environmental impact report (DEIR) for the City of Temecula's proposed Santa Margarita annexation ("proposed annexation") and has several comments regarding the proposed annexation and DEIR, and its impacts on Granite's proposed Liberty Quarry and the citizens of Riverside County and the City of Temecula. As a preliminary matter, the City and DEIR assert that the purpose of the proposed annexation is merely to protect open space — this appears questionable given the facts. The fact is the proposed annexation covers approximately 4,997 acres. Of this amount, approximately 4,200 acres are already designated as open space by the County and protected as part of the Santa Margarita Ecological Reserve ("SMER"). Further, the proposed annexation excludes other nearby open space land important for biological linkage, promotes residential development in open space, and excludes surface mining and related open space buffers, and the ultimate potential reclamation of part of the site for water storage. This, when combined with public testimony and actions of the City Council (e.g., already budgeting $500,000 to litigate against Liberty Quarry before it has gone through the public process) raises substantial questions as to the motive and purpose behind the proposed annexation. As a general matter, Granite believes that the proposed annexation and DEER are not appropriate and are not in the best interests of the citizens of Temecula, Riverside County, and the region. The City will have a very difficult time justifying this annexation to the Local Agency Formation Commission ("LAFCO") given LAFCO policies and requirements that encourage consistency with applicable General Plans, systematic growth practices, good urban planning, and public disclosure regarding the fiscal and service impacts to public utilities and services. No LAFCO policy supports the use of the annexation process in order to reach far across jurisdictional boundaries to stop a particular project. The decision making venue for the Liberty Quarry is already property before the Riverside County Board of Supervisors. The Proposed Annexation Is Not Consistent With The Purpose and Requirements of the Local Agency Formation Commission ("LAFC0") Process. Aside from the various legal shortcomings of the proposed annexation, most importantly the proposed annexation results in significant negative economic impacts for the City and the region by prohibiting the Liberty Quarry, which provides environmental and economical stimulus to the region while at the same time expanding the City's obligations to provide services to an additional 4,997 acres while receiving little to no tax revenue from the proposed annexation The Liberty Quarry, aside from reducing vehicle miles traveled in the region, also provides a strong economic engine for the region that the proposed annexation prevents. Dr. John Husing, a local economist, released a study in 2007 outlining the numerous positive economic impacts of the Liberty Quarry aggregate mine in Southwestern Riverside County ("Economic Report"), (Exhibit 1.) The Economic Report explores the total economic Impact, highlighting primary, secondary, and tax revenues injected into the local and state economies from the Liberty Quarry. Among its significant findings, the Economic Report includes the following: • "...economic development in southwestern Riverside and San Diego Counties are partly dependent upon a supply of sand and gravel at reasonable cost to support highway construction linking the two areas. This is a direct benefit to the roughly one in three Temecula Valley families with a member commuting to San Diego for work." (Economic Report at p. 4.) • "In 2006, 64.4% of Riverside County's voters supported the passage of Proposition 1 B." (pg. 4) "...as shortages drive up the price of sand and gravel, limiting the ability to finance projects, ultimately residents will be forced to do without many of the facilities and infrastructure projects needed to support their desired lifestyles." (Economic Report at p. 7.) ▪ "From project start to 2011, it is estimated that Granite Construction would "directly" invest $90.9 million, in 2005 dollar terms to ready the site," (Economic Report at p. 16.) • "With 2021 operating capacity of 5 million tons of aggregate per year, the shorter distances to market would reduce Vehicle Miles Traveled (VMT) on freeways by 16.5 million miles per year, reducing the production of five major air pollutants.' This reduction could save the California Air Resources Board (GARB) $27.3 million by helping to reduce targeted truck emissions outlined in CARB's 2006 Emission Reduction Plan." (Economic Report at p. 26.) • Total Positive Economic Impacts of Liberty Quarry2: Direct Output Impact: $171.5 million Household Income Impact: $113,7 million - Employment Impact: 277 jobs (99 on -site) - Highway Maintenance Savings $5.3 millionfyr (16.5 million VMT annually) Government Revenues: o Riverside County: $1,684,4921yr (sales and property tax) o Riverside County Transportation Commission: 513,155/yr • Permitting fees (one time) $1,057,375 o State of California $6,157,8651yr (sales tax) o State of California $3,023,752 (royalties) In addition to the lost environmental and economical opportunity costs associated with prohibiting Liberty Quarry, the proposed annexation also presents a tremendous fiscal strain on the City and its citizens in terms of public services compared to Increased revenues. The proposed annexation area covers approximately 4,997 acres. Of this, over 4,000 acres is tax exempt land within the SMER, which will provide little to no income stream to the City. However, the City will be obligated to provide services, including water and fire protection services for the entire area with little expectation of receiving the necessary funds to cover this increase in expense. This issue should be of particular concern to the City at the present time due to the weakening economy, which is having negative impacts on municipality budgets throughout the State. The City itself, during its most recent midyear budget review, decreased expected City revenues by $2.3 million for the year, while making corresponding reductions to planned expenditures in the amount of $2.5 million. Under these circumstances, the expansion of the City's boundaries to annex an area with minimal fiscal revenues but potentially sizeable cost burdens is puzzling at best. Should these costs rise, as is anticipated, the City would have no way to pay for its increased services burden without taking Preventing Liberty Quarry will do a major disservice to the region as traffic and air pollution will continue to get worse as more and more aggregate is trucked inlo and through the area from ever more distant sources. Without Liberty Quarry. there will continue to be hundreds of trucks per day carrying aggregate south through Corona. Lake Elsinore. Hemet San Jacinto, Banning and Beaumont Additionally, a local source of aggregate would provide for the new and improved infrastructure needed to meet population growth and stem the tide of the rising cost of much needed building materials that are in high demand to maintain local quakty of life 2 This letter incorporates the other information available at www hhertvouarrvfacts.com. funding away from existing City services, thereby decreasing levels of service currently being provided to existing City residents. The DEIR fails to discuss any of these potential impacts to existing City services or to the existing City residents. The DEIR Incorrectly Analyzes the Impacts to Mineral Resources. The DEIR Mineral Resource analysis fails to accurately analyze Impacts to mineral resources from the proposed annexation. CEQA requires that environmental analyses use accepted methodologies to measure impacts and provide an adequate analysis of those impacts. (See Berkeley Keep Jets Over The Bay Committee v. Bd, of Port Commissioners (2001) 91 Cal. App. 4th 1344.) The DEIR fails to acknowledge that the State of California have a significant interest in the minerals within the private property area of the annexation area. The DEIR therefore fails to analyze the potentially significant amount of revenue to the taxpayers in the State of California that would be lost by precluding the development and production of these mineral resources, Given the economic budget crisis that the State of California is facing, this potential revenue could be significant. The DEIR aggregate supply methodology is wholly deficient. The DEIR methodology provides only a summary and basic analysis regarding the quantity of minerals in the region based on geology, existing mines, undeveloped mineral reserves, and imported aggregate. (DEIR Tech. App. D at p. 1-2 (Cato Science, Inc., °Aggregate Resources In The Temecula And Surrounding Inland Empire Areas — Development Opportunities & Current Conditions") ("Cato Report').) In fact, the Cato Report's own scope of work recognized the limitations of the analysis as follows: While this is a summary study in nature, it does not attempt to be all inclusive and document the exact volume at every mine or every production area.... Rather we attempt to develop an overall view of the status of the current aggregate mining in the region. For example, by identifying undeveloped resources or alternative sources of mineral supplies we suggest the geologic conditions for aggregate exist, but we do not claim that the volume, regulatory, or ownership conditions exist to proceed to develop the resource. We focus on the geologic conditions of the potential resource. (DEIR Tech. App. D at p. 1-1 (Cato Science, inc., "Aggregate Resources In The Temecula And Surrounding Inland Empire Areas — Development Opportunities & Current Conditions").) The objective of the Cato Report was to identify alternative sources of construction aggregate that could be supplied to the region as an alternative to that of the Liberty Quarry. The CATO Report contains a description of geologic conditions of the region — ft does not evaluate alternative aggregate supplies that are developable. The Cato Report ignores accepted methodologies utilized by the State of California and lead agencies to determine available mineral resources. In the case of aggregate availability (demand and supply), there is a uniform and accepted methodology that is utilized to determine available mineral demand and supply, which operators and the State of California utilize to analyze statewide and local demand and supply issues relating to aggregate. (Susan Kohler, Map Sheet 52: Aggregate Availability in California, (2006) (hereafter 'Map Sheet 62") (Exhibit 21) The first step is to collect reliable market data concerning the demand of construction materials in the region to be served. The State, in Map Sheet 52, calculates aggregate demand utilizing a per capita consumption model ("per capital consumption mode)? This model has proved extremely accurate over time. (See Map Sheet 52 [Exhibit 2] ("The Western San Diego and the San Gabriel Valley P-C regions are examples of how well the model works, having only a 2 percent and a 5 percent difference, respectively, in actual versus predicted aggregate demand,"],) Per capita aggregate consumption varies depending an region and time period. As such, in computing an accurate aggregate consumption analysis requires a detailed site specific analysis. The second step in this methodology is establishing available material to serve the market. Permitted reserves are used to determine whether there are sufficient available mineral resources to serve the market, since by definition. they are the only mineral resources available to serve the market. The State. through CGS, identifies and protects future aggregate resources through a mineral classification program that identifies and classifies mineral reserves across the state based on size and quality of reserve. These are known as Mineral Resource Zone ("MRZ") designations. Certain property identified as a significant mineral resource must be identified in the local general plan. 3 In Map Sheet 52, the State of California, Department of Conservation (California Geological Survey) published a detailed analysts of aggregate consumption across the Stale of California utilizing a per capita consumption model (Map Sheet 52 (ExhItsft 2.).) The purpose of Map Sheet 52 is to "cornpare projected aggregate demand for the next 50 years with currently permitted aggregate resource in 31 regions across the stale" (Map Sheet 52 at P. 7.) Map Sheet 52 utilizes a per capita consumption model to determine demand compared to available permitted reserves. Permitted reserves are utilized because those are the only mineral resources capable, by definition, of serving Ihe market, The third step is identifying other potential unpermitied reserves that may serve the market. This is a detailed process that consists of utilizing the State's Identification and classification system along with several site specific market factors and determinations beyond mere geological presence. These factors include the following: 1. Quality and quantity to justify investment. 2. Access to power, water and other necessary utilities such as phone and high speed Internet, 3. Located near consumption areas. 4, Proximity to a major transportation network. 5. Potential for surviving the land entitlement process. 6. Land Ownership 7. Zoning and General Plan Land Use Designation that would allow for mining. Here, contrary to the DEIR's cursory analysis, EnviroMlNE, Inc. conducted a 59 page report entitled, "Southern California Construction Aggregates Market Study" to determine demand for aggregates from the proposed annexation area — specifically the proposed Liberty Quarry. The Market Study analyzed demand consistent with the per capita consumption methodology utilized by the Department of Conservation. Map Sheet 52 identifies that California has a dramatic and significant aggregate shortage. Statewide, only 32 percent of the projected 50-year demand is permitted and available to serve the market. (Map Sheet 52 at pp. 19-20.) Map Sheet 52 specifically Identifies the Temescal Valley - Orange County region and Western San Diego County region as to the areas of significant aggregate shortage. Respectively, these regions have only 32 and 17 percent of their necessary permitted aggregate reserves. (Map Sheet 52 at p. 4.) The Market Study acknowledged feasible unpermitted sources using the OGS methodology, identifying in 2007 that CGS conducted a mineral lands classification within the annexation area and determined that high quality significant Portland Cement Concrete ("PCC") aggregate resources exist within the area. (L. Busch and R. Miller, Special Report 200— Mineral Land Classification of the Granite Construction Company Liberty Quarry Site, Temecula, Riverside County, California, 2007, p. 1 rt ibeify Quany Mineral Land Classification").) In addition, CGS determined that resources available in the annexation area meet the State Geologist's Mineral Resource Zone 2A ("MRZ- 2A") mineral classification. An MRZ-2A areas are defined as follows: Areas underlain by mineral deposits where geologic data indicate that significant measured or indicated resources are present. MRZ-2 is divided into MRZ-2a and MRZ-2b on the basis of degree of knowledge and economic factors. Areas classified MRZ-2a contain discovered mineral deposits that are either measured or indicated reserves as determined by such evidence as drilling records, sample analysis, surface exposure, and mine information, Land included in MRZ-2a is of prime importance because it contains known economic mineral deposits. (California Depai nent of Conservation, Division of Mines and Geology, Guidelines for Classification and Designation of Mineral Lands, p. 4.) This, along with consideration of other factors determines potential unpermitted reserves — not simply geologic presence. Next, the Market Study addressed current and future supply based on permitted reserves and the accurate status of those reserves. In summarizing the regional market, the report explained as follows: Southern California is experiencing a construction aggregate shortage. If new sites are not developed within close proximity to areas of consumption in the near future, substantial material shortages will occur. These material shortages will be met by transportation of aggregates from area of abundance to area of consumption. The increasing distances that are necessary to transport construction aggregate to meet growing demands will result in increased material costs, increased road congestion, increased greenhouse gas emission, and increased road maintenance costs_ If projected demand through Southern California is met by quarries within the same area, permitted reserves could be exhausted within 12 to 20 years. (Market Study, p. 56.) The Market Study also specifically addressed aggregate need in Riverside County. It concluded: This study concludes that there Is a demonstrated need for additional aggregate supplies in the Southern California region. As also demonstrated, substantial economic and environmental benefits result from locating a quarry near its market. Therefore, thls study concludes that permitting additional reserves in close proximity to the area of consumption Is the most logical solution for mitigating the construction aggregates shortage occurring in Southern California. One area, in particular, that has shown to need additional aggregate resources: is northern San Diego and southwestern Riverside County markets. The proposed Liberty Quarry, if permitted, would be a valuable source of aggregates for this region. It is also important to note that the Liberty Quarry alone could not satisfy the anticipated unmet demand within the region; therefore additional resources, in excess of those provided by Liberty Quarry, will be needed. (Market Study, p. 57.) The DEIR and the Cato Report completely fail to follow any accepted methodologies necessary to analyze aggregate availability to the market Instead, the Cato Report merely identifies geologic conditions and undeveloped resources, which provides no insight or analysis to the question of mineral resource impacts. The CATO report is a general description of geologic conditions in selected areas of Southern California. It is not a market study that identifies potential altemative quarry location(s) to Liberty Quarry. In addition, the CATO report fails to analyze the aggregate needs within the region and does not compare currant or future aggregate demand with the available permitted supply.4 To comply with CEQA, a complete and proper analysis should be performed, utilizing the correct methodology, to accurately inform the public and decision -makers and to correctly determine the impacts to mineral resources in the region and to determine what available and feasible mitigation measures exist. In summary, if the proposed annexation was completed, the County, the City and the region would lose a significant amount of important aggregate reserves that are needed to maintain our economy. Thank you for the opportunity to present these comments. Sincerely, trl , Gary W. Johnsr n Aggregate Resource Development Manager ' Because of this faulty analysis, the DEIR also improperly concluded there was no feasible mitigation measures. $TATF. nF CALIFORNTA—RUSJNESS. IRANSPORTAMN AND HOMING AGENCY ARNOLD SCHWARZENEGGER. Govtrn4 DEPARTMENT OF TRANSPORTATION OFFICE OF THE DIRECTOR 1120 N STREET P. O. BOX 942873 SACRAMENTO, CA 94273-0001 PHONE (916)654-5266 FAX (91 6) 654.6608 7TY 711 September 30, 2008 Mr. Gary Hambly President/CEO California Construction and Industrial Materials Association 1029 J Street, Suite 420 Sacramento, CA 95814 Dear Mr. Harnbly: In February 2006, ] sent a letter to our transportation partners stressing the need for permitting new aggregate resources within California As you are aware, these materials are one of the critical resources required to meet current and expected infrastructure improvement needs for transportation improvements, flood protection, and public and private facilities in California. That is why we agree that it is critical to increase California's permitted aggregate reserves. In the last two years, with the assistance of your organization and staff, the Department of Transportation (Caltrans) has taken a number of steps to promote aggregate resource needs throughout the State. Caltrans and the Business, Transportation and Housing Agency have provided decision makers with information on the need to increase California's aggregate resource supply and will continue to do so in the future. Rex your power! Be energy effldent! To date, we have made presentations to several local decision makers throughout the State. Caltrans has also coordinated with the construction industry, public decision makers, and government officials, in discussing potential opportunities to increase California's aggregate resource supply. Caltrans' work and partnerships in the GoCa1 fornia Construction Industry Capacity Expansion (ICE) Action Plan have also played a significant role. This work included several workshops and meetings with our partners, including the ICE Workshop and Materials Summit held in April of this year. Your participation helped to frame the summit dialogue with those that are involved with the application permit process in order to identify the key issues that arise when attempting to permit a mining facility, We will continue that collaborative effort. Other collaborative efforts have included developing cooperative partnerships with the California Department of Conservation and the U.S. Department of Transportation, Federal Bureau of Land Management, on mining, reclamation, and permitting issues. "Caltrans Improves mo6iiiry across California" Mr. Gary Hambly September 30, 2008 Page 2 Caltrans is also providing grant funds for the Regional Blueprint Planning Grant Program to assist and promote regional collaboration and integrated planning strategies. This program has enabled regions to plan their future growth while identifying and preserving: Mining and material resources. Farm and agriculture lands. Natural resources. - Greenbelts and buffer zones. While all of these efforts have helped to gain the approval of new aggregate resources at selected locations in California, we are still well below the amount of reserve required to address the expected infrastructure needs over the next 50 years. As we deliver infrastructure improvements with the voter approved Proposition lB bond funds, I want to urge you to continue to examine methods to increase the aggregate resources within our State. Enclosed for your use is an economic assessment of aggregate supply prepared by our Division of Transportation Planning's Office of Transportation Economics. This assessment provides information on the potential economic, social, air quality, and environmental impacts when transporting aggregate materials for infrastructure projects farther than 35 miles each way. I believe this is a good source of information for your members, as well as decision makers. Lastly, I have encouraged our local Caltrans planning offices to make themselves available, upon request, to speak at public meetings and hearings in areas where the aggregate reserves are sorely diminished, and where the growth and infrastructure needs are expected to be significant, We encourage the development of new materials sources for aggregate reserves that are identified within California, but we also recognize that the permitting of any new raining locations must be done in accordance with federal, State, and local laws and regulations while being environmentally sensitive. Please share this information with your membership. Thank you in advance for your assistance in helping Caltrans to improve mobility across California. Sincerely, PleAccza4.4,/,,L Fi WILL KEMPTON Director Enclosure c: Patrick D. Leathers, The Gualco Group, Inc. "Caltrans Improves mobilityacrass California" BOGH October 28, 2008 8tepti aBipwn City.of Temecula .43200 Business ?ark Drive. Temecula. 01/492590 Kr. Brown, We: would At ra again' express our cogeera;S regarding the City of Temecula's proposed Santa MargaritaArea •anaetcatlen asitpe.rtaipstb.there-circulation of an ER 'document; It is apparent that this ennptGdon could impact the developrrcnt oi'the proposed -Liberty Quarry. As a concrete contractor thatspeciel`izei 3tl•school construction, it is inoperative those local sourct of aggtegate'be available to met Ube current and growing demands of this vital construction n thig,. Tur:abteneo of d local soilroa for these iaterials truces the continced transport of aggregate from outside regions, adding to air pollution and. traffic congestion. and significantly increasing the base price of aggregate. Particularly in today's economic market, it. is.Impereive that we not impede the pre'vjsiph: of 11M jobs, s 1gcaI .sttutCe of aggregate to keep conatmcdpn costs down, and a way of removing trucks off local roads. This annexadrin provides no ptrbJic bench in these areas and would jeopardize our regions ability to meet market demands feraggregeit, Ilia proposed annexation would be a dtsservice•to Tnland Empire taxpayers loolssr of Ole oriyerse effect it would have on. the cost of materials not only for schools, but other vital public iiifr tueture pro3t- We art located in Beaumont, and tam seta firsthand'the increase of truck muffle through the San Csbrgtpda Paszt:as 1711:irA and mdte.aggrrsgete is shipped in fret the desert, down highway 791/nd into SmidtWtit Itivsiaide'aopnty. Tt dieuid Seem thatiaszo fa:eltAzjcio benefit of; possibjy.raducing this exi ing;hcok boffin if alocai source were.petmifted in closer. proximity of the tnrgetxmarkei. The jnland allapire i bi desperate needbfeilditiostsi aggregate stsypceS. Our region faces a shortage is permitted reserves of'aggregste, which is causing paces re•Skytocliet. Liberty Quarry would bs gale to meet 4096 of this demand overthe nest 75 years and help curb costs. . Pfease consider these important factors when melting your Fula) peciSiona. Sincerely, Cm,trgdArt LIPMe Nx Mai. A, D. dt toe Prormiand 6np4ncntiatoce nnnec cias� STATE OF CALIFORNIA ARNOLD SCHWARZENEGGER, Governor CALIFORNIA STATE LANDS COMMISSION 100 Howe Avenue, Suite 100-South Sacramento, CA 95825-8202 - - April 7, 2008 PAUL D. THAYER, Executive Officer 916) 574-1800 FAX (916) 574-1810 'RBiayService-From TDD Phenol=800-739.2929 - from Voice Phone 1-800-735-2922 Contact Phone: (916) 674-1814 Contact FAX: (B15) 574-1885 File Ref: W 40904 Mr. Stephen Brown, Principal Planner City of Temecula 43200 Business Park Drive Temecula, CA 92590 Subject: Preliminary Comments on Santa Margarita Area Annexation Draft EIR, SCH No. 2007041085 Dear Mr. Brown: The purpose of this letter is to provide you with preliminary comments to the Santa Margarita Annexation Draft Environmental Impact Report (CEiR). We only just learned of this project, as we did not receive notification through the State Clearing- house of either the Notice of Preparation (NOP) or the DEIR. The California State Lands Commission (CSLC) is both a trustee agency' and a responsible agency under the California Environmental Quality Act (CEQA), as such CSLC should have been Included in the NOP and DER (CCR, Title 14, Chapter 3, section 15082 et seq.). Although we have not had sufficient time to review and comment, we understand the purpose of the DEIR will be to evaluate the potential environmental impacts of the proposed 4,997 acre Santa Margarita Area Annexation project. The ostensible goal of this annexation project seeks, in part, to preserve private and public lands in natural open space and to protect the research value of the Santa Margarita Ecological Reserve by prohibiting incompatible land uses within adjacent properties. The State Lands Commission (Commission) manages approximately 300 acres of mineral interests including 151 acres of 100% Reserved Mineral Interest within the north hatf of Section 38, Township 8 South, Range 3 West, SBBM, within the project area. These lands were granted to the State of California as part of the School Land Grant of 1853 to support public education. The Commission manages these lands in a fiduciary capacity for the economic benefit of the State Teachers Retirement System (STRS). On December 30, 2004, Granite Construction Company (Granite) applied to the Commission for a Mineral Extraction Lease for the proposed extraction of rock within this acreage as part of their proposed Liberty Quarry. Stephen Brown Page 2 April 7, 2008 Specifically, the State of California is the owner of record for all minerals within the following Assessor Parcel Numbers: 918-090-007 through 018 918-090-020 through 025 918-100-001 through 008 918-110-001. in addition, the Commission retains a 1/16`h mineral interest in 159.59 acres located in the Southwest quarter of section 36, which is also located within the proposed Liberty Quarry project. We have received, reviewed and commented on the Riverside County Planning Department NOP of an Environmental Impact Report dated July 20, 2005, and amended on June 14, 2007. We understand that the preparation of this DEIR for the Liberty Quarry is in progress. With the limited time for analysis, we have focused our review efforts on Section 1.0 (Executive Summary) and Section 4.5 (Mineral Resources). On Page 1.0-38 under Mineral Resources we note the impact reads "Although most of the annexation area is located within an MRZ-3 area, a portion of the site (Liberty Quarry) has recently been designated as en MRZ-2a zone. The proposed project will result in zoning and general plan designations that do not allow mining operations being placed upon the project site. This prohibition of mining of the known aggregate resources found within the project area would result in the continued inability of mineral resource production to meet the consumption demand within the region." The Mitigation Measure reads °Mitigation measures were evaluated for their ability to eliminate the potential significant adverse impacts upon mineral resources. None were identified that could reduce the Impacts from loss of mineral resources to below the level of significance. A Statement of Overriding Consideration would be required prior to project approval." We are concerned that the proposed Santa Margarita Area Annexation project would: Potentially interrupt and conflict with the detailed analysis within the DEiR currently in preparation by Riverside County for the proposed Liberty Quarry; ▪ Create an inappropriate obstacle to the opportunity to produce needed aggregate resources within the region to meet the local demand; • Pose a significant loss of substantial future revenues to the State Teachers Retirement System. Although lease negotiations have not been finalized by Commission staff, projected royalties in excess of $100 million over the life -of the Liberty Quarry Project might never be realized by STRS if the proposed annexation is approved Due to the potential loss of revenue to the State of California, to the lack of an adequate environmental review regarding using a more distant source for local aggregate, and to the absence of proper notification under CEQA, CSLC is asking for additional time to review the DEIR and evaluate the potential ramifications to the state. Stephen Brown Page 3 April 7, 2008 Thank you for considering our comments on the proposed Banta Margarita Area . - Annexation EIR. Sincere! Gail Newton, Chief Division of Environmental Planning and Management cc: California State Clearinghouse Greg Pelke, CSLC Steve Mindt, CSLC Curtis Possum, CSLC California State Teachers Retirement System Attention: Chief Executive Officer Riverside County LAFC° George J. Spiiiotis, Executive Officer APR-17-2003 THU 09:43 All April 1, 20011 Stephan Bzo . Principal 'i'l beer City of Temecula 43200 Business Panic Drive Temecula, CA 92590 FAX HO, P, 02 Riverside County Chapter Boddinc lnduidry ArkNaiim atsouthan California 709I I lib Simi liivadda Callfmm. 92%1 (9511761n310 Fu (450 TR)4569 Mr. Brown, On behalf of the Building Industry Association of Riverside County (BIA) and it's over 700 members, I would like to express our opposition to the Santa Margarita Area Annexation proposed by the City of Temecula By taking this course of action, the city is preventing the development and operation of the proposed Liberty Quarry and most importantly, is hurting the economic vitality of the region. As one of the fastest growing regions in California, bWestern Riverside County hes enjoyed a true economic renaissance highlightedschools, exploding job growth and a continued expansion of personal wealth. Crucial to our continued economic well- being has been prudent and ongoing comtpitment to transportation infmattuentre investment. Unfortunately, the proposal by the City of Temecula makes this effort dramatically more expensive. In recent years. local transportation project costs have increased at the alarming rate of 15% or more due to the fact that the price of aggegate doubles with every 40 miles traveled. These increases will drive up the test of much needed public woks projects by $75 to S150 million per year, matting road improvements less likely, goods movement more difficult and costing taxpayers more money. Given the importance of transportation to our region and the already thin resources available, It would be a disservice to taxpayers to not find every possible means to stretch public dollars. As you may be aware. a 2006 California Department of Conservation report on aggregate availability demonstrated that Western Riverside County could run out of aggregate in the next 15 years. The region aarently uses approximately 9 million tons of aggregate per year. At this rate, we face the risk of not being able to provide for the needs of residents and being forced to continue importing construotiou gtede aggregate from far away sources, driving up Ott economic and environmental costs and dramatically affecting our region's quality of life. 7be BIA is committed to working with is local govemm ds.i schools wilt and sus ess tocal v�pt n for the futrlte of our county. and homeowner ent partners to ensure that economic growth is promoted and taxpayer dollars are spent iodic most efficient and productive way possible. By pr'e g the Liberty Quarry project from moving forward, Temecula, and every other city in M kinisne of drt N W:nal Aaauulm of Honk Bondi=and fie Calikui■ Su' Brng Induory Msocititoa APR-17-200A THU 09:43 AM FAX NO. P. 03 Southwest Riverside County, may not be able to provide the quality of life to which residents have become accustomed Aggregate is the basic building block for the schools, churches, shopping centers, roadways, and homes that contribute to the high quality of life that makes our region so competitive. We respectfully ask that you consider these factors and revisit rho City's plans for annexation. Sincerely, ckel Executive Director cc: Nuke Nagger, Mayor AGC CALIFORNIA ,NrKIY. nqr 1 srlb4r, Pe, *111 1m, I... MT..,4ra Yle•IAr r (t,r (14i1 rfr.wn1 w. r N4... INn,F14ir rot rr.' tI 0.ML. I:i-pow (Fll tin 1crer Mira F4a n $ nk.ad N:.(LIantMr.e 44641 rule...`,:(:: t-..P114., ell-1; r .ai .rnwa+F`u,ui NMdIIh.{! INIfl1., ,rlelnre l.rnu I:u Mau.. Y.,.1u..t Wit u1Yr ( .n.1•11 FA. idly! :t:: Ln 142,I•]•W: l a l n.. r.,.nhu.r......Y �.6.rnl+1.1r11.. I•/.14 run, .wow SI,YM Ou.lr 1 O. ♦nil -..Its. (lVI Yt ......411t111 Lill' f..'4241I34. 1.(.1 I owl 11,INa7t I..'n., ud,lu+. 1 I.GLn •IPI.lelo,11.:1 1I,.. 1.11. 11(.. 1 I1:1r; ..+..n., 'WW1 x+. 4.0 .r.I.nbo 4t. ,.,.c v i lad„ • 0,. 41r. i4 na 4:: rn v,.u:• wit: I n_1r( ...nwtb..r..+.11. M 11.414.,t4 1 nnl+PerS*"*14".. i .1 N..tyl I. W .,41.1• 40 a.••• ,a sc `a 111 r r.J .«.rMn.— •, 1 tw.4v t .44r1. n.. +..Ito. 1 .1.414, 1‘,111 N .nnJ( 4+1k,rw.4..r 4.. n..1 'It4 !,..RI •,I •44• I.14* tn•(•.Jtl..+... April 8, 2008 Stephen Brown, Principal Planner 41200 Business Park Dr. Temecula, C'A 92590 Dear Mr. Brown: It is the opinion of the Associated Grmerml Contractors (AGC) that a Temecula boundary expansion which includes the proposed Liberty Quarry is not in the best interest of our region's economy or quality of life. We are opposed to such an annexation because it will unnecessarily delay the introduction of a fresh source of building materials without which oar region cannot continue to flourish_ Further, the delay in establishing a local southwest Riverside County aggregate source will increase reliance on transporting needed materials at a staggering envimnmental and economic cost. A 2006 California Department of Conservation report an aggregate availability concludes that Western Riverside County could run out of aggregate in the next 16 years. Our region faces the risk of impeding the momentum that has made us competitive in today's business and housing market if wt starve oft' any new source or aggregate niatcrials. The ramification of aggregate materials depletion will affect every aspect of our quality dTlil'c. Aggrl:oate Roubles in price with every 40 miles traveled. increasing the cosi of local transportation protects at an alarming rate of 15% or !roue. Our region faces transportation challenges, seeking to keep puce with 1nea1 demands. Current fee and tax ylnlrtune will not sustain new public expenditure on transportation it' the cost of consintetion continues to skyrocket due to critical shortages, severely limiting one ahility to stretch pohhc dollars, Delaying the quarry project will also compromise clear envimnmental and economic benefits. Accnrding to leading transportation research firms Urban Crossmads, Inc. and Kleintblder, Inc. Liberty Quarry could reduce over 1,200 mill 1-15 truck traps each day and wet ant 16.5 nelliou truck miles per year traveled through Riverside County. This achieves a net yearly reduction of almost 115,000 pounds of harmfll diesel air emissions. Further, ecnnomle analysis from respected economist ()r. John Busing indicates Liberty Quarry will create nearly 300 local jolts and bring Riverside County over $150 million in sales and property tax revenues over 75 years. Riverside ('otinly is preparing a Draft Environmental Impact Report for the proposed Liberty Quarry. 'This process has demanded countless hours of research and shrdics nti every possible impact of the quarry. We respectfully request that you not proceed with the annexation of this site and allow our region trr move In a pe.itive direction with the resources necessary lur pros/wrote: future Sin ,rely, 1az J(7 Rick tieilt'aus, Riverside/San Bernardino District Chair Associated General Contractors of CA •:'.. CO OF RIVERSIDE TRANS fax:909-95E-3157 ••• t • .,-re • • f • • :V • Ragartfings Liberty Quarry Number of pages: La (Inc. covarl Nov 12 20011 MOO P.01 r- CO OF RI YEAS ICE TRM S Fax:909-955-31E7 Hay 12 2DO 111:06 P.02 COUNTY OF RIVERSI TRANSPORTATION AND LAND MANAGEMENT AGENCY •. Geavgs A. Johnson • Agency Director, Planning Department Ron Goldman • Planning Dbucdor • November 5, 2008 City of Temecula A I I N: Slave 9taWn 43200 Business Park Drive Temecula; CA92590 • RE Notice of Corrxpletlon of a Draft Environmental Impact Report, end Notice of onft . . ' .. Environmental Impact Report (El R) Availability for the Santa Margarita Area Anheastton EA-128 (SOH 02007041085) Doer We. crown: Thank you for providing the Riverside County Planning Department with a copy of the above Nottae and CDtit ntainipg the Revised Draft EIR document and Technical Appendices forth® .. proposed. Santa Margarita Area Annexation (hereafter the'Projrsct'). The proposed ProJo is • the annexation of approldmetely 4,997 areas and'aonament expansion of the City or Temec Ulate Sphere. of Influence to Include approximately 4,443 agree which is Currently ior.afed ' outside the Gila exdsdng Sphere (the + alating sphere includes only 354 acres of unincorporated•lands). Approvals will include a General Plan Amendment to amend the Citys General Plan Pond Use Map with land use designations over the 4,443 acts *Mad outside of • the Citye cxune it Sphere and a Change of Zone to pre -zone the entire proposed annexation area wflfh City zoning deetgriadona• Santa Margarita Scaled* Reserve (SMER).encompasses A Tajo Iffy of the Project eite and Comfy General Plain Land Use Deslgnaitoris an the area are Rural iviountainaus (kM), • permftiing,1 dieting unit per 10 acre, and Open Space— Conservation Habitat (OS -CH), which makconditfonallypexmit IHnited development The City proposes almaartand Use Designetigns of Hillside Residential (HR) and Open Space (OS) with Hillside Residential (HR), permitting 1 dwelling unit per 10 acres, and Open Space— ConsorvatiOn (OS-C) zoning, which • . may spfdl(f4D4lfypermit. linnet developrnent Undertta Coiaxty and fifty designations, a total of _ 80 end 81 residerxtier vnits, respectively, may potentially be developed In the.futura. Howavor, as Identified in the Onaft EIR, the pttmaly difference between the County's current rand use designations sod the City's proposed lend use deaignattons Is that mining and quarry operations . would no tenger be a permitted use under the proposed Prof*, please note that ftie pre EIR refer anc .tJ1a'C1S-C zoning interchangeably with Open Space (OS) zoning, which Is Inconsistent and misreading as the OS pone pares a greater range aF devil The Draft ptR abates that the proposed Project objectives are: 1) to integrate the Project area . into the City's General Pan, adopting land use end Toning deed ►atlOna that establish the • ultimate framework far Ulm development within the area; 2) to preserve the SMER In resaoal open spape while ruing the excisting niral nttil1agricultu al character of prlretety-owned Rtveaide office • 4060 L atoa Street, 9tPtoor P•O. Bmc 1409, Aiwa*, Caliamik 925021409 • • (951M54200 • Fai.:(951} 955 3167 Dena QI:a.:c• E1 Cuxita 1 187z.p.#t„Califo=tF 97217 .(74)-$634217t 7ri..(1d9)863:1555 ;tea C0 of RIVERSIDE TRANS Fax;909-955-3157 Nov 12 2008 10108 P.03 t/5012 Ctty'of Temecula SaniaklargariffiAret.Annesetion Revised DEIR Psge2of& Wide; and. 3) to protect the raseatrh vahie of the SMER by prohibiting incompatible land uses within adjacent properties. it should be noted that the SMER is currently maintained end kind uses ere controlled by the San Diego Stalls Univarstty. Planning she this completed their review and provide the following comments and/or concerns fir consideration by the City ' 1. The Alternatives to the Proposed Project Section of the Draft EIR la Inadequate because it does not provide a reasonehie range of alternatives wtth witch dec elonnnalters and . public reviewers can compare and weigh the potential environmental consequences of the proposed Project. The Draft EIR evaluates four eiternathees to the Project~ 1) a No ProjectiNto Development Aftenudive, 2) an atterraftVe pursuant to the existing County : Lartd Use designation Of Rural Mountainous (RM) but which considers gali patmittng • Iarge-lot residential development 3) an eitionadve pursuant to the existing County Land Use designation of RM but which conkers panting jtoth quaify_aciivilies aiid fame -ice residential development, and 4) an atternalive which obnskders annexedon of Qgjy that portion of the Project area which is au -redly within the dwa Sphere of influence. The California Environmental Quality Act (CEQA) Gtddelines Section 15126.E(e) taqutres that the ernNronmentel document evaluate a range of potentially feasible . to the project, or m the location of the project. that will Wier unformed deetaionmaWng end public participation. CEQA further states that 'Ma no'jiroJekt alternative analysis is not the baseline for detemdntng Whether the proposed pis eiivtrarpnentet impacts may be significant, unless it is Identical to the ardsdng enyirotimentul setting analysis' but states that the anay'sla that disoUse whet would-be ragesogably expected ID scour In the foreseeable fuhae if the project warfare approved, based on current plans and consistent with evallabfe Infrastructure and community services. a. Alternative 1 folows the second line of discussion under the `no project" eJtemaNva • put tit to CEQA Qmddetmee Section 1512B.6(eX3). Alteoiative t Uses the 'nu ' . . project/no development" scenario and compares the environmentai effects of no • development against exiting site conditians'(hertoe, no development). Alternative 1 Is riot a feasible aitemetive since development will occur Whether underttte Crountya or We 'arid use designations. More importanify, this alternative col l not meet Mar! sue proposed Projects objectives- Addttiunaily, flee worts have upheld that the no " prject/no development alternative le deva1oprrrent urid'er existing conditions, which .would bo.ttt4 Riverside County General Plan Lend Use'desighaflons end ron1ng11 e.,_. . large -lot strngis4amYy residential and quarry tectivitiaue). .Atiarresthie 2 le. Identified as being ernironmentallysuperiorte the proposed Prolix!. t "- However, Alternative 2 is not a feasible alternative since It Is'essentially the saute ae ' the propoQnd Project This defeats the fundamettkalpUrPose f the off Paged from ....ertatysis, which Is to present a reasonable chimes or • which the reviewer can make a fulty kifotmed derision as ID the environmental ' consequences. c.. Altemetfve 3 follows that fi si One of discussion under tlie'lio prvjec " rttaited pursuant to CEQA•Gmtldelines Section 151/6.01(3) andoeinpares the errvaonmentad effects of development occurring. pursuant to the existing Comity land... GO OF RIVERSIDE TRANS FaN:909-955-9157 estrt2 Cdy & Ternecula Santa Margarita Area Annexation Revised C1EIR . Pepa3of5 Nov 12 2008 1 D:OS P. 04 use designator Q.e., quarry activities and large -tot residential deveiopinerit). This s an acceptable alternative although County etadf requests that the enYiromnanta1 dowment be amended to Include technical data to support the endings under each of the environmental Issues found to be significant d.' 111temotive 4 evaluates the environnientet effects of anneo6ng only the Project aria currently rotated within the City's sphere. However, this Alternative Is also faulty fr Neat it •cluster and anslyaas a eat of artificial aseturtptIons that vmrdd be required to preserve the sedating physical environment by cornparing potenfsl impacts With ' . . lands located outside fie proposed Project area' (Le.. Iand boated outside the existing sphere). Altemaive 4 should evaluate potential Impacts resulting from dnvaiopmernt In accordance to the MO lend Use and Zoning designations as well as Whether Project objectival can b9 achieved under Nile altefi`aiive. 2. As noted above, Ore SMER la already protected and blerrid'ied ffi contautliig sentsltiVe ' , " end dlffied biological resources. Afeesll�eelternaltve would beto'evaluate ' annesagon of tends which exclude the SMER and an alternative that proposes a mois' _ ' ' " . limited t-¢ngs of development or even open apace uses, whId would reduce future Impede to mineral Resources to sees than slgrtifklant 3. Most d ions and subsequent flndinge In an environmental document tend to be self-serving and naturally Went* the proposed Project es meeting project objectives: " • . MI5 Dian EIR assumes that quarry and miring acdrihes wn'e be permitted if the . proposed P• beer Is dented and avaluatasa potential Impacts based on that assuhption. Discussion under the Impacts analysis for each of the ereilrorimentel`b s indudes no data to•support tha findings contained In the document 4. The reviewer, for all Intents end purposes. Is left with a choloe between the Project as • • proposed by the City and development pursuant to County land use designations. kltr+vever, the {?raft ER should also look atthe fee ibi,5ty of the proposed eiternath es, among: which lathe availability of infrastructure. The Impacts analysis for the prepared Project tdentillax under each oft he environmental Issaas that dsvetopmerd of 81 residences are less than significant or bra than elgntttcaritwmh Inoorpbrston of • . Mitigation treasures. However, based on the topography 'piths proposed Peeled area. the trade dcn ying geologic rnposition, end lade ofetralfable rrfiasbucture, potential. environmental Impacts resultng from the development bf individual residersoes on 14 acre parcels over Tie acres could remtilt In substantial Impacds'tc agrfoUltuistsesourestt, air quality, biological rates, archeological/paleontological resources,Tncompa9We rand uses, water/water quality. transportation/circulation and public. services regardless if development occurs render the proposed Project or coasting County Land Use • Dsefggrudiona. a. Geology, Sons and Mineral Resources — The Drat EIR deaaibes the City of Temecula as being located in one cf the most seismically active areas of Southern : _ Cajfomia yak impacts resulting' from seismic ground shale ng, fault rupdae and landslides am found to have no (mpada ar tees than stgniftcant lrhpaats wttlh mitigation. Also see attached ccn,rnente from David Jones, Chief Engineering Geologist CO OF RIVERSIDE TRANS Fax:9O9-955-3157 e6012 City al Temecule Swta Meruasita AreaAnneraticn Revered DEIR Page 4 of Nov 12 2008 10:07 P.O5 b. Hydrology and Water Quality — Presently, the Santa Maigartta RJver is under an ftweeltgatfve order by the San Diego Regional Water Quatty Control Seard'whldi ass the cites of Temecula, Murrista and the County of Mears/de se cbnbibutora,to the degraded water quality. The Draft. EIR states that the proposed Project wel protect water quality but should include that the existing conditions are a reauk of urban developmentwithin the upper watershed. c. Air Quatlty — The Draft EIR identifies that the Project is beated In a portion oldie " South Coast A1r Basin (Sc a®) designated es a non-attainmentarea. banana, PM0 and PMzs under both federal and State standards and aestivates potential 'Impede to. ' "" ah qualky pursuant to two scenarios: no blasting end with blasting. This comparison Is inappropriate and again based on the assumption the quarry activities will be ..permfted under the Riverside County General Plan. elasting wi1J oleo cord• under the Citfe proposed general !tin amendment and ionfng.`A binding that ale' quality .Impacts resulting from, the proposed Project are lees than sientftcant wtth mitigation le ima pparted. Pursuant to CEQA, beuionletrtdl tmpne& of t j canuk Te in `significant cumulative impacle. . . d. 9lafrsglcej Fi urces —The D afl EIR indeniitraa that a pdrebn of ttte Pealebi gels located in en area designated tie part of a 'Special tankage Area' under the Riverside County Multiple Spades Habitat Conservation Plan (MSHOP). The Santa Mercantil Ecological Reserve la documented as habtlatwhkh contains rmmerous sensitive sty. Yet the environmental document finds eat potentla[ Impacts resulting from deveopment of 81 rssldenta& units to be less than significant with mitigation end compliance with the MSHCP_ The doaanent needs to eddmes potential impacts gulling from gne development, especially within the Spacial • Liniage Area. See armed comments submitted free C$ ad Young, Environmental .'Program Department, on the previous Draft EIR to determine If the oomnterita were ' .. addressee in the revised Draft' Eta' e. Cultural Resources — Sea at adted comments from Neste Mourlquand, County Arpheeologist, on the previous bract EJR to determine if dhe previous re/remotes wars addressed in the revised Drd#t EI FZ :.Ural Wee, and Ptagntng — Again the City finds potential impacts resulting from ifiogmpatible land uses less then significant requiring rio ikgation: Hcierever. „ fmpaote resulting ftotot hedevelapment of 81 residential dwellings spud screw 718 acre should be addressed In the determent and tndudi initigaiton. re Public Set:Wes end Mites —Again fths CITY finds pow lrnpaets on Puhtla -..setvjo s and Attlee resulting from the Project tress than signtticant.me PrrR EIR etwed support this finding by including a discussion of hew public ear4i8s will be provided in the event that development of the 81 residential deletes does oocu within the proposed Project area. h...T� andportation s— Sea after:heel comments turn Fai h K hall, • Also see stir had comments from other County staff and dbpartment s. CO OF RIVERSIDE TRANS Faa:909-955-3157 #5012 City of Temecula Santa Margartt®AmeAnnwaidion Revised DER PeQe5of6 Nov 12 2008 10:07 P,DS Overall, It a discussion end analysis contained in the Draft EIR fails to fully evaluate potential • • Prefect tnipacts and a reasonable range of atlematIvse horn which the reviewer can dlatlrogoilah en environmentally superior project The Draft FIR should be revised m correctly Identify and evaluate The environmental Issues based upon We proposed annaxetio n and provide e • . reasonable ranee of altsmatives and be recirculated for public review and comment • If you should hays any questions regarding these DOmmonts, please contact Kathleen Browne, Urban Regional Planner 1114 at (051) 055484t3 or by email at f dxpY+naCo?I t lrlia.o • .. ..... ...:` + .. Show*, RIVERSIDE COLINTY PLANNING DEPARTMENT isr1, F'1917n1rip Dlrectar, • .... . MeROVOTIEVER LNARagarhArTramectilSentagargartED.Anmovbanj.lberiy )411dIndNOP.dRebidDEMcairnadamfs Thrimatet,SentaMmmitthnnaWBann, ar c.r CO OF RIVERSIDE TRANS Fax:909-955-3157 Nov 12 2008 10:07 P.07 COUNTY OF RIVERSIDE TRANSPORTATION AND LAND MANAGEMENT AGENCY George A. Johnson • Agency Dhe ter • Planning Department Rah Goldman • Planning Director November 6, 2008 RE: ' Notlm:of Completion of aDeaft Environmental Impact Report and'Stotioe of Diaft ' Environmental impact Report Availability for the seem Margarita Area Annexation . EA•128 (SCH 021107041085) The falovflpg Famrnents am In response to @ta above refetenoed reNitsed Draft 1=nvitteimenfal • Impact Report(EIR) for the Coy of Temecula and are Molted to EIR section's pertaining to Miixaral Re$o4Faas and Geology/G ologlo Hazards only. 1. The Draft E[Rahould inctuda an evnl mien of mineral'resour and con:;umpt on demadtds of San Semardlno County, Los Angeles County and otter areas such es - ,Arizona, Nevada, Madce% eta., that import aggregates from Riverside county as w all - " . as those curentiy addressed in the EIR (Riverside. Orange, San Diepo)- 2 TheDrellEIR should address, the aesocEated Impacts (e.g., tnhffic, road weer,* pa)Iution, fuel consumption, local economy, etc.) resulting from the need to import . mitigates film other areas within Out U. SJCalifomla regions, Mexico, Canada, etc., if the proposed project Is approved. 3. It appears, given the data rendered In Table 5.4-E of the Draft EIR, that the aggregate demand for the Riverside County area could be as much as 25% higher than that , eatrnated byte Slats (Map Sheet 52, Aggregate AVallabHUty in Caffernla). This should be considered in the overall analysis of potential Impacts end toss of designated mineral revoacee under the proposed prolate. 4. The Draft SIR should addreestroplain the formulas used, including assumptions made Tor ttre,projecfiorvs (e.g•, Populations, development rile, etc:), relative to this rates of production and aggregate demand anaty*le. • b. • . The Draft EIR should Indicate how reserves En Pain Springs ware calculates! andlor .how the three .bblion additional reserves were measured. • S. . The. second to the last paragraph of the Mineral Rasdraces section (pg. 4.6-22) of the Draft EIR refers to changing Oounty of Riverside General Plen tat d use designations. This sentence should be modified to clarify Mat the 'change Is from the County's ID the Clty's Gene* Plan lend hoe designation. T The Mineral Reecuree section of the Draft EIR Identities the various ta of rode • ferreattome and their iocetlon within Rwaraido County. While ids bdomtiMon Is notable for genetnl information and may be useful in Idanitfying alternative i �Mr 'W . the informafton suggests here are a number of possible ldc for — mining mining opportunities In Rlwrside County,Thereis very Ma, tapranatytis on tfhow Rt emida.OfEco • 4a86 Lemon street Ittri For PA, Sox4409, Rom; cm rnla 167 • t 5•1);� 4?08;• Fe(',(961); 3 • • • ',•.. -, ! •. ; •.. Draeertotfa' 98898IS Den Road Palm Desert, Cattereie 9221 t • •;Czor) of 9217 : talc ('! ) SF3-755 CO OF RIVERSIDE TRANS fax:909-985-3157 City of Tem ** Draft FIR fir the Pmposad SMAA Alai 2at4 Nor 12 2008 10:07 F,08 „ • these other Bites could be developed es an &tenmtive to the SMAA location 7-which is states. designated mineral resource zone. SMARA suggest that °:..the e r dfon of minerals is essential to the Conthiued economic well-being of the abate and to the needs of society...," thar(ore, His o,itii;el that mineral resources are preserved for axcrocton. The proposed general plan and ppa-mning under lbq proposed SMAA Milo( would preclude *in% tws araettn an • inconiletencyb'Rh SMARA 8. Section 3.5.8. Mineral Claselfiostion —Per SMARM Article 4 (State Polia}i forte - Reclamation of Mined Lends), speciflcaliy Section 2762: . (a) Wdhin 12 months of receiving the mineral Information deserted th Section 2761, and also within 12 mordhs of designation of an area of statewide ar mead Significance within its Jurisdiction, every lead agency shall, In accordance with etate policy, establish mineral resource management policies to be Indorporated ' m its general plan which will: • '(1) FEeriognlas mineral information deesited by the Stale Geoganet and transmitted by the board. (2) Assist In the management of fend uses which affects areas of statewide and • • regional signiflcanow•, • .(3) Emprttastze the ainaeroaUon and development of lde ttfled nifnerbl.depdslts..,.. - (b) Every lead agency shall submit proposed mineral resource managemeM pofldea to the board fur review and comment prior to adoption. management . (c) previously r� board shall also requhereview end comment by to board. .(d) If any mese are classified by the State Geologist as an area desa'Ibed in • ' paragraph (2) of subdivision (b) of Section 2761; and the lead agency anther has. . • designated that area In Its general plan as haiQnQ Important miasmata to be protected pursuant to subdivision (a), or otherwise has not yet acted pursuant to subdivision (a), then prior to permitting a use wtil h wood threaten the potomted • toe tract minarets In that arse, the lead egency sal prepare, in conjunction with' • preparing any erndronmentat doctamenis•requhed...or in any event If no such document Is a statement specifying its reasons tar permering the • • proposed use, and shall forward a =my to the State Geologist and die board for, . review... • Therefore, because a portion of the proposed annexation are (the proposed liberty • Guntry project site) haw been designated MRZ-2a, the proposed gerorat plan • amendment should Identify this area and H should be determined if ails •resource would_• be et regionalistatewide significance; the City should co artily wrttt Flit measures' ' pursuant to Section 2762, 2783 and 2764. . 9. (Map Sheet 52, 2006) study, iCalifornia d the of aggregate fa significantly effected byte, CO OF RIVERSIDE TRANS Fax:909-955-3157 Nov 12 2009 10:07 P.09 city of Temecult Dien ter -the Proposed SMAP, Page 3 af4 . location. The San Diego area has a very short supply which causes prices to be considerably higher then In other areas where re etves eaa'gnrster. Considering the proposed projedds close praximily to San Diego, it cep be anticipated that the mine'rafs Within the proposed protect area (the proposed t.ltnerty Duwr' Project sib)) cotad serve the Sand Diego region. With the proposed general plan amendment and pre -zoning, mining eciivitfeS will be precluded In this area, thus eaminsting the potential to meet the needs of a region wilh great demand. By omitting mineral endrecton from the proposed g plan amendinant Dto vily� onlimport for their aggregate materiel the 'surround arms May he forced • As suggested, the :sue aasocieted with h Importing mineral; am comparable be those at mining minerals locally; however, and perhaps more Important than rnonetaty cost, are : the environmental faders assodated With Import The Draft EiR Includes no analysis of - the environmental Impacts associated with Importing aggregate metaled. . r,Ls stated friths report, much of the kneading is currently befog raindirded via barge: ; 1Nhila this maybe the least costly of the importing options (versus Lain or trudt). : ;. because Riverside, San Bernardino and imperial Counties do not We a seal port. Much of the Imported aggregate material Is then mucked to the desired • tocallon. Therefore, these Impacts should be evaluated in the Dre1t EIR as well. Baal hirers has conducted several studies thetsuggest that Miming hateiielhoW .tips,'*iesei fund consumption could be reduced —thus, resulting in hundreds of . thouiends of metric tons ofgrsenhouse gases being reduoad In order le reduce matertai heal miles, minerals must bed cted tocaRlr to the end use. Offshore mining was lntroduoed In this salon; however, considering the cement state of efts -hors mining operations (very fevr due to technical, economic and environmental issues), it is likely that offshore mining will not bean alternative to airfare alining, for aggregate materiels. Shipping and trucking of materials born offshore mining should ' pe'enlehrated in the DEIR - . As suggested, recycling 'asphalt and demists can reduce the need for new aggregate materials; however, currently 'much of asphalt and Conceals are being recycled andthe reserves. Analysis oofthis reaYde potential should be emended In DER.ma demand for aggreeetes continues -to rise beyond our rn 1 O. Section S.6.6. Impede and Mitigatior. (please note that there are two (2) 3.6.6 sections :. .with dlterent headings)'— Bacause the Liberty Quarry bets ben !fin a mineral cfgies)fltadon of tv1RZ 2a.. precluding mining In this area would, in fact, result in the lose .at:eveifateeyet a Wawa mineral remora that wouldb$ of vafuQ tp'tiis"iegton and` the .. _ :.. • . _ • .. readapts of the stele. _ . 5adlon 3.5.9. Mineral Demand—Addrpaeing how the Increases accuratelyaggregate demand may be necessary to to projections.demsnd Geoloond Geologic Heaterr= . • 11. The discussion of geology and geologic hazards within the Draft EIR should be supporbad by wane reference to the resources wed/Individuals. oontrrdted to compile the raportod information and opinions, Li i CO OF RIVERSIDE DUNS Fax:909-955-3157 City of Temecula Draft EIR forth*Pr pried SMAA Page 4of4 Nov 12 2009 10:07 P.10 12. Table 1.0, Comparison of Alternative Matra etatee under 'tieologyand Soid'that Altatrtatiree 3 end 4 would 'result in potentially significant impacts even with trivialne*88ton of ell feasible mitigation manures." The Draft EIR shoukt provide the appropriate reference to and analysis of the data utilized to reach this conduaion. 13. The Draft EIR should consider the potential Impadtbo and horn the development of ti+a r®ehiential parcels that oauld be ousted under the propoeed Poled (opportunity to ,grade, develop and occupy the resultant 81 dwelling units.and associated amass' roads dot could be allowed under the proposed protect), , 14. tie DraftER ihould be revisited relative to the level 'Of tmpactgeotoglot+azarde would have on the development and occupation of the resultant 81 dwellings (a.g„ strong' groundeiiakdng, mctdst8iandslida potential, etc.), Specifically, there would likely be measures required to appropriately design, grade end oonetivct the• dwelbrrgs, access roads and associated Infrastructure. If you should taave any questions regarding these comments, please call me at (951)1955-6683. Sincerely, RIVERSIDE COUNTY PLANNING DEPARTMENT, Ron ,oidman; Ptannki Direr Davi+ Jones, DEG No. 2283 Chief Engineering Geologist. TLMA-Planing WAGaislogyUpgiTernacubiEJAIIRSRC na :Y t CO OF RIVERSIDE TARNS Fax:909-055-3157 Nov 12 2008 10:08 COUNTY OF " IDE mixgrFORTA11ON4ND - • LAND MANAGEMENT AGENCY Transportation Department )Qovember 3, 2008 P. 11 -km C Para5 . . , fpbeeeaA afn=.c:,I:.. Ma. Sashloen.B ewnc County ofRive side Plenaing.Dep&ment 40801emna Street 9e`Floor P.O. Box 1409 RTvexsido; California. 92502-1409 . Re: • City ofTamc uIa"n Proposed Saida Magadan Annes Linn Area — Comment on Revised DearMi. Browne: The Rivi:nide County 1ransp ptfs on Dapaatmatit has reviewed the retied t ad& impact aealysie ler the subject projeeLWe generally car with des drulings of the study, However, we have rho folio 'wing final curments. 1. Prietlr to the impro a ent:0114 Sou Huud,tn,•a g.pt dart', if MO =meati= area -wan fafly daVsltipcd•,:a6td'o$ibt lflµ1 giojeete (cubit ivo):-were developed, Rainbow Csayotr; Roar1• would opers►e ki:ptiS F. The harm study paints out that it is ti koirwn woe i dce.s dening.vf,Raia a ; e-.,,..., ,.would be accomplished end than the roadway not included in this TUPPiegesth. Thus, the traffic a#,4y oanalnaaa dha than. would be a a1,1946caat end ittdipldefler cmmndative traffic *act cat Ralnbovi• Canyon Rend within the County ofl y side,: • . In light of this info,M nr.laation, titan.'1{`: lspark on. Dtpartaaeot tames titer the MR would pt_11=ttdingll. of Overriding Ca :TWA-460s for this impact. 2- , The traffic study cites a sOiksot traffic impael at hitthe tiun en-15 Senttboand B /Rainbow Valley Boaieva i m.tlie r'Nmty a£ San T]icgo. The study reaoia®eada • 'ino-x1lin ff stop signs on ell appt4oli a :Of*.interieutiae. hot further suggests chat schspis .1he ietersectien is loafed is the Calmly of Sao Tliego' d that eats• would ne sd C& vane approval, the city canard maw: that the iminovericuls would witigme the • iyrPeots of the pmjee t wed that the impala wanldbe ctp;rtificaxtt wad unavoidable. In 4gbtof Chia inicantatitie, the Trampawation papanmeat espeies that the ER would adoptViatinge of ov a Cider this ' Colima flea considered efvi 1' ng the 1-15 sumhboutul and n s: d ramps terminals salebibow Valley Boulevard, along with the algnatitstian of Old Highway 395/Rxiz uu, otti` ' Valley Road/Rainbow Valley Boulevard. The Riverside County Tranaporiatiem •Dap at would support the signellaedou of thee* attersectians, subject to Wrens aPPicITIL 40So J.A.rant Sorer, eat P1 • kiversida, cattfntF a Y a501, •.(951) 9SS o"79Q .P.O•:BOb1Q�'';R(ti�.YSlde,,('�lif.mia92502-109tl:•TO(9,S1)95,5-37:98.:; 'y CO OF RIVERSIDE TRANS Fex:909--95S-31S7 Ma. Kathleen Prowee . November 3, 200$ Page Nov 12 2008 10;00 P.12 Think you for giving the Transpo_.1.9non Depertment the ap.pwtauity to eerie* and eon:me on thin revised staLly. Please do not $e dtate to contact me at X52091 Wyatt have ttgy queetio re. Sincerely, • Farah Xh , P.E. DatoloamingDivialon alter FiCag eat _George A.. Jehnuan. TLMAo eamr .. c. Perez ofTrtutPartation CO OF RIVERSIDE TRANS Fax:909-955-3157 Roy 12 2008 10:09 P,14 • COUNTY OF RIVERSIDE TRANSPORTATION AND LAND MANAGEMENT AGENCY' Tony Carstens • Agency Diador Planning Department Ron Goldman • PlennIng Director Memorandum . DATE:: ... march 24, 200a TO: , Kathleen Browne, When Regional Planner 11l FROM Leslie J. Moutlquand, County Archaeologist FtE: Serbs Margarita Annexation I3EItt Cotnments Ps4eantoiggical Resources - — Cattbin/I Resoureee I have ccii tp'leted my review of the DEIR sections oonc rnIng' harming reset/roes' arid; • PsIscOoklni.ucl resciumeis. My°ammonta.are asfolkrren Table1.0-A, EIR Summery MetrbViviftigation Monitoring Program: - • palsonielogicss1 resources are hhdudam ed with historic and archaeological ram..paleontologica I mamas ere a . different type of resource. init specific types of rolln,... measures and approaidcea. 1 suggest that dlssusslon of p3leentotaglcal 'reeource Issues, rail' separated out end spes}fitaly addressed .in both the alert and the textural dlseussfons Issues, itie. . docurnetrt It Is also suggested that on page 1.D-24. Cum Rseauroes, Impact aoiuinn, the has • :..I, ex/wordy one replaced with "within the annaaaatton boundaries.' Th ereare no miH'gatIon measures proy,dad for pafearrtofogy resources. Does the City have on oniinance that addresses cultural:, • resourr ea and/or paleontology, rgsources7 ff ea, you might =skier reviewing ft for aPPti 10iY: ' andreferenclrrg:tt In the dootesonL Does trio Santa Margarita Ecological tle0ernre (SMEI j corri''a under any, Wept regulations or receive federal grant monies that world trigger Section 10frof . other federal taws? Does the Resseerver.heve a management plan that InrAudes provisions foci cultural and paleontological resouroea? On. page 1.0.35, Under Mitigation Measures column, you Indicate that a Cultural Resoiross°' Tieatmerrt Agreement with Pechanga Tribe be prepared. Do any of the rather tribes pas Idertttled.. by the MARC)-,want to partIcipate In the mitigation process? Also, you nod to inafuee a' • requirement fair an Archaeological Mcdtbttng Agreementieernrnd with a protesslona1 arahaeologx$k The tribe w11 maniborfortribal concerns. A ptofessionatarnhaeologistwrR moniferfar archaeoleptcet deposits and related issues of reeducation and mitigation. The two groups Head to ware( c ooperativeiy with each other to address all of the Issues that may arise. On'page .1`.t> 36, Mitigation Measure number 7 doss not address patented historic, Nob -Native. y ierican, a-rtfeots that may be recovered. How are you addressing n needs for these? In order to' Wier/ Air the ardhaeofogkia1 mitigation process to be otirripletad, the archee000glat e11bUId '. Riverside Oace •.d080_ernon Strast.alt Floor Desert office' 38aSE E7 Gentle Wad : tdlmie.da nuke 38¢53 ArrilOsfiery/ P.Cl. Box 1409, REvelWaar Get rontla Bark1409 Palm poser[, Carlforria 9221i Wirneta, Calffooes 825kRi net) po ;r-a ejoat}96.5-9t5r (lea} 8t334v7 • Far p . W ies1,j q*kl 5M r CO OF RIVERSIDE TRANS Fax:909-955-3157 HoY 12 2008 10:09 P,15 be .required to•subintt a Phase IV Archaeological Monitoring Report prior to Issuance of fir* Inspection permits. The time between cnmplation of archaeological monttarfng and issuance of final inspection pemihs typically provides ample time for Cie archaeologist to complete basil: non- 'massive analyses and Inventory of recovered arftfacts, and preparation of the report .Your document seems to assume local levet• rapairfatkin of reooveuad Native American artifacts encl. human el:seeinrn back to the trtbe(s). What about the Issue of e>,ira8on of non-burtat related materials? ` Upon Issuance of the Phase IV Archaeological Montfnring report; the Minster Of ownership of recovered artifacts horn the land owner to the inhale) could Then We place. Thei catalogue of recovered artifacts contalned.In die Phase IV report can serve as a type• of 'chain of custody' decurnent'for this transfer of artifact ownership. •The phrase —skied sites` in Miligiitlon Measure number 7 reeds to be carefully defined. • riot having heneftt of review Wile cultural resources technical report, l am interested to law& has mueft ofthc proposed annefoaCon area has been surveyed for cultural resources. i request that two: (2) copies of the technical ertrEdv) be uttanitted to the County for review to ensure wriest? Intarsxatation oftbe isclltticej Information has accared in the DEIR document. • Section 4,3.C�Kulel Resource; . ' Siggeat..that you also provide the Government Code section number fair 'SR 18' d on on , Page 4.3-1. in the'dtsaiseicn under Desfpn Considerations on page 4.3-9, does the City Intend to mandate- preservation of significant cultural resources by avoidance on privately owned paresis?' if so, by: whist mechanism(s) would they use to ansure preservagorrn •MI the "potential Native American village farad In the neiiinnn_area of this proposed enro.. • Area be evaluated SM by SDSU or the ER9 Has consultation with the frame alfon.e taken fbr' .. _ . ha144y Iderlifiled Itilsouroel .. ... , . _... •- . Mitigation rtieeeures for paleontology resources are not discussed in Secton 4.3, and should be, CO OF RIVERSIDE TRANS Faa:909-955-31E7 Nor 12 2008 10:09 P.18 F vmr Mai Wab{baa Tar Sttavne, Kathleen tiaras 3/Z7/2O08 4:38 Pt4 fajneb SWAM Margarta Area Aranieomtton D. . Comments • IhManaraanialt 'Hen* hevreafted ttg O. Stsdf afirv,mda ate s, ti>t1 tionrdty,the modems cf Maafddratt.nlatosaidereareprepcedWencrmi,c siTazttres thrk wrak rewire vats .: lsewagetitsposal. Strom Omare ITO salt props& xrtl ttse ndatIng w amt. m een amt. In the araa for lr, c j eBon war remah, • " %Mout further upgrades, IC raw=W nec sz y The tiettannacm by the Qry ofTFinadq.hats fr d atan! Osten are afrnar la IN CardsdesgRama, seFhesystems anti wefts *add beaPtaatal hehneatitrra.AarramdesP eaarAutmdestn:tanc the Qty aF Te neaila. Othervatok this BR dad edt a 0d to at tt La ttrr a 6adrvanetaf Kota doss concur van rib asammts, d goad Cardni Co ati: addt eam nap spares h the -arm. • le ere bowl you lend anadt g meat kraal tom tea CO OF RIVERSIDE TRANS Fax:9OS-HS-3157 Roy 12 2008 10:0S P.17 COUNTY OF RIVERSIDE TRANSPORTATION AND LillMANAGEIVENT AGElkt: Environmental ProgramDepartment: am*, Synawra April 1, 2008 Director RS: Environmental program Department Commanks tD the Mir ofierpecula Santa Matigarite Arers Anneimrtion IEIR • To Whom it May Cancan: • The ER shank( address compliance with the Western Riverside County Multiple Spedes Habitat . Conserve -don. Man (MSHCP). The compliance analysis should InclOde information regarding ' KSHCIA Cell Criteria, Sedion 6.1.2, Section 6.1.3, Section 6.1.4, Section 6.3.2, and the Special Linkage Anna. The FR currently do eS not address irnpacer to the Special Unforge,Area. ,Page 4.2-2/3 states; • "The development potential on the remaining 718 aaes which wiH be designated "Hillside Residentiar, li limited to one dwelling unit per 10 acres, which will permit a maximurri of;n1 new dwelling unftse-ta be built Development within this area hes the potential tv. bripact wildlife corridor's. The. precise location of grading and dwelling units and driveways Is speculative and . • therefine,:the lextert of the Impact upon Wildlife corridors mina. be dr:krill/led. However, compliance with the below -listed Temecula General Pian mitigation measures will redirce• pobantial Inverts to les,s than significant levels.'s • The OR she raid provide some estimate of the potential Impacts to the Spada! Linkage Area, , •4 &en • though the &ad locations of structUrts and building pads are unknown. It ts dear that • the development of 81 new dwelling units would tII1y o the Width% cogkior. Please - expand on thIsjand provide 'specific mitigation measures for these Imparis, • "Thank you for the opportunity to review and comment on the above-Mendoned document• Sincerely, ENVIRONMENTAL PR S DEPARTMENT • Chad You Ecological Resources Specialist CY CO OF RIVERSIDE 1RANS Fax:SOS-SSS-3157 1o../ ' r i 1. n.ombssalIvl R6Lte . ''M . Men** County Comm* ► eal, Agency Marsh 20, 2008 To: Kathleen Browne Planning Staffing Riyein idle County Planning Department .Frf m: Steven Hinds, CIHK, REHS Ste for inc ustrfaf Hygienist RE: Project case number/Vie: Planning Application PAOT-0225 & -O220 / Santa Margarita Ma Annexation , . . . . No noise report is required if no development is planned this area.. The Liberty , Mining, does need a raise and vibration review. If this 'changes we will r►eed.to review'e noise analysis. Nov 12 2008 10:10 P.16 Please contact Steve Hlnde If you have any questions. • Offla or fe I ityyf via. 4085 county {lrc 9nva. Sift 304. Rhoareidth CAS. Otfl M. , .err PAX! OSi 368.6449 7W; 96145B5124 re.x ®nt 'bJ : 9 asxa merio oasxl6 STATE GC9150L Roots 5059 95c9AmetinS. CA 9551.1.49W TA (915) 651,1,93E run (914)+1. -9038 mM+s51 O lam AOA)I3l7 CA COURT, mitre Ivy it ezo (6)9) 5964155 FAX (OM) 596.314c p 379.99 irEctRA. C 9u£ �i 54 To. t9511 579-nao ri.x:4511 65a. 1oSo xwM,yW.GOCNNO U February 3, 2009 S. ROLL I4 OATH ettlifirnia Atat.2 enute SENATOR DENNIS HOC-L.rNGSSWORTH THIRTY-SIXTH SENATE DISTr1ICT e2-a-s9 18:11 Pg: 2!L 559190491159 deed cwAw NATURAL MO OMR mpaau AlsJ INSURANCE JOTAULD, comarnor ON TRANIPPOPITATICICANO MOLPSINPI Mayor Gary Thomaslen City of Murrieta One Town Square, 24601 Jefferson Ave. Munieta CA 92562 Re: 7:00 PM CONSENT CALENDAR - APPROVAL OF ITEMS C1 THROUGH C14 Dear Mayor Thomasian : This letter Is to eXpross my opposition to the City of Murriefa'e proposed adoption of a Resolution supporting the City of Temecula's annexation request recently submitted to the Riverside County Local Agency Formation Comiwsslon, item C12 on the Cry of Muniete Consolidated Agenda for February 34, 2009. • As ell local annexation are approved by LAFCO In accordance with all applicable state Taws, I have to express my sincere doubt that the proposed annexation meets the state's requirements for a legal action by the City of Temecula, I am hoping the City of Murrieta will not weigh into this debate In support of the annexation, and will remain neutral until it has an appropriate hearing and analysis et LAFCO. Thank you for your consideration. Sincerely, DENNIS HOLLINGSWORTH Senator, 3lh District RESOLUTION NO. 1- 09 A RESOLUTION OF THE BUILDING TRADES COUNCIL IN SUPPORT OF THE NEED AND BENEFITS OF LIBERTY QUARRY WHEREAS, the Building and Construction Trades Council of Riverside and San Bernardino Counties is an organization dedicated to improving the health, jobs, safety, and economic conditions of the members of its affiliates, and of all working men and women in the construction industry by all lawful means; and ` WHEREAS. the Building and Construction Trades Council of Riverside and San Bernardino Counties represents over 12 thousand working men and women with an economic equivalent of $875 million in wages and benefits annually; and WHEREAS, access to high quality, affordable construction materials geographically near major transportation corridors is critical to address sustainable growth and development throughout California: and WHEREAS, Liberty Quarry could provide hundreds of high paying local jobs and help stimulate the local economy: and WHEREAS, California is facing a critical shortage of aggregate materials and reserves that is both substantial and immediate: and WHEREAS, according to the California Department of Conservation, Western Riverside County currently has less than 16 years of permitted aggregate reserves; and WHEREAS, already traffic congestion and delays on highways, streets and in neighborhoods is mounting; and WHEREAS, according to a report done by Urban Crossroads dated. October 31, 2006, the number of existing trucks that could be removed from the I-15 freeway due to the ideal location of Liberty Quarry within the target market is 1200 trucks per day; and V4'HEREAS, aggregate supply facilities in Corona. Banning. Palm Springs, and Indio currently truck aggregate through the Cities of Corona. Lake Elsinore,Murrieta, Temecula. the San Gorgonio Pass, and Hemet San Jacinto Valley to meet the needs of Southwest Riverside County and northern San Diego because of a lack of local aggregate supply facilities in the receiving areas; and WHEREAS, Granite Construction Company has submitted an application to the County of Riverside for the development of the Liberty Quarry project located within Riverside County on the border of San Diego County; with immediate access to I-15: and WHEREAS, if developed this quarr} could produce up to 5 million tons per year of aggregate, concrete and asphalt and could supply all of the Southwestern portions of Riverside County with aggregate needs for the next 75 years; and WHEREAS, if the Liberty Quarry facility is developed, it would provide a local source of aggregate to serve the nearby markets and reduce the amount of aggregate that would be imported from Corona, Banning. Palm Springs and Indio; and WHEREAS, a source of aggregate nearer to these fast growing markets would result in reduced truck traffic through the region and alone the 1-10. 1-215. and I-15 freeways, SR-79 and SR-60 and result in reduced air emissions from mobile sources. reduced maintenance costs from truck damage to highways and roads, and reduced cost of construction for public works projects; and NOW, THEREFORE, BE IT RESOLVED in consideration of the above facts, by the Building Construction Trades Council: 1. Building Construction Trades Council does hereby support effons to make available additional aggregate resources nearby major transportation corridors, to reduce the impacts of and increased costs related to importing material long distances. and the creation of local jobs; and 2. Building Construction Trades Council supports development of the Liberty Quarry project and encourages the County of Riverside to work closely with the other stakeholders in the region and area to ensure that this imponant facility is permitted and developed for the benefit of all citizens in Riverside County. PASSED, APPROVED, AND ADOPTED by r� this cday o 2009. Hoard of Directors President Grant Chaffin Arr.ianrts Andy Domenigoni Richard Schmid Iatr1 Young Jr Rag P.zJdant Brad Scott tar Anderson, It. Linden Anderson George Cord era Stephen J. Corona John Demler Cindy Domenigoni Ben Drake Mark Draper Dan Ilollmgswarth l;ilen Idoyd-1 r o er Larn .lhnor Ales Sanchez C;reg Young David Zeiders Treasurer Anton Schmidt Star ir.Neadire Dirrdur Copetrare ldarrait Steven A. Pastor Oftla hfanai er Stephanie' R Bell Riverside County Farm Bureau, Inc. 21160 Box Springs Road, Suite 102, Moreno Valley, California 92557-8706 Telephone 951.684.6732 FAX 951.782.0621 E-mail President@RiversideCFB.com www.RiversideCFB.co,m Afl lal Nth the Celrforrila FennBureau Federation and AreertConFarm Bureau Federation June 25, 200S Riverside County Board of Supervisors 4080 Lemon Street Riverside, CA 92501 Subject: Support for Granite Construction Company's Liberty Quarry Dear Chairman Wilson and Board Members: The Riverside County Farm Bureau is an organization that seeks to represent the interests of members County -wide and it is our belief that the Liberty Quarry project is highly beneficial for our region. It is clear that Southern California is in serious need of transportation infrastructure improvements and that the cost for these improvements is continually rising. Continuing to transport aggregate long distances across our region is neither environmentally nor financially beneficial. and more local sources should be developed to serve local demands. Our goods movement corridors are being congested, leading to higher costs of transporting goods to our growers and unfortunately, that cost is being passed down to the consumer. In a time of economic uncertainty for many Riverside County residents, alternatives to this situation arc desperately needed. A local source of aggregate will help meet this growing regional need and facilitate efficient movement across our region. Some of our membership operate farms near existing Granite facilities and have never had problems with dust or other air emissions from their plant and do not believe their operations had any impact on the quality of their agriculture. Attached is a letter from Peter Rabbit Farms, After a technical briefing with Liberty Quarry representatives, ii is our opinion that this project will provide a solution to a County -wide aggregate shortage and allow easier delivery of other necessary goods to their markets. Similar to agriculture, mining of aggregate is a beneficial land use for the entire County and it is our hope that this project will move forward and be approved by the Board of Supervisors. Sincerely, Grant Chaffin President Riverside County Farm Bureau Enclosures: (I) Cc: Gary W. Johnson, Granite Construction Co. RCFB Board of Directors October 31, 2006 Mr. Gary Johnson GRANITE CONSTRUCTION COMPANY 38000 Monroe Street Indio, CA 92203 Subject: Sanderson Avenue and Ramona Expressway Truck Count Dear Mr. Johnson: A 12-hour truck count was conducted on Thursday January 20, 2005 at the intersection of Sanderson Avenue and Ramona Expressway in the City of San Jacinto. The truck count was classified by aggregate trucks and concrete trucks as summarized in Table 1. As shown in Table 1, there were a total of 1,627 aggregate trucks and 85 concrete trucks at the intersection of Sanderson Avenue and Ramona Expressway during the 12- hour period of 5:00 AM to 5:00 PM. The maximum number of trucks moving through this intersection in a one -hour period was 161 for aggregate trucks (11am to 12pm) and 15 (6am to 7am) for concrete trucks. The average number of trucks moving through this intersection during this period was 143 per hour or one every 25 seconds. Also shown on Table 1 are the originations of the trucks in reference to the intersection. The summary of the origination is as follows: From the South: From the North: From the West: From the East 428 aggregate trucks / 8 concrete trucks 732 aggregate trucks / 41 concrete trucks 295 aggregate trucks / 11 concrete trucks 172 aggregate trucks / 25 concrete trucks Mr. Gary Johnson GRANITE CONSTRUCTION COMPANY October 31, 2006 Page 2 It appears that some of these vehicles are transporting construction materials to construction jobs and/or concrete and asphalt plants in the region, while some of these vehicles are transporting construction materials through the Hemet Valley to the Temecula/Murrieta area or further into San Diego County. If you have any questions, please do not hesitate to contact us. Respectfully URBAN C Scott Sato, P. Principal SS:RL:mt JN:01029-24 Attachments TABLE 1 SANDERSON AVENUE AND RAMONA EXPRESSWAY TRUCK SURVEY Januray 20, 2005 AGGREGATE TRUCKS Time Hr Begin NB Right NB Thru NB Left SB Right SB Thru SB Left EB Right EB Thru EB Left WB Right WB Thru WB Left TOTAL 5:00 AM 0 13 2 19 22 6 1 11 10 10 4 1 99 6:00 AM 1 1 3 24 20 9 6 16 7 6 4 0 97 7:00 AM 0 26 3 15 37 12 2 6 16 22 8 2 149 8:00 AM 0 34 0 14 43 6 0 15 20 8 9 0 149 9:00 AM 0 30 0 7 41 10 0 6 11 8 7 0 120 10:00 AM 0 28 1 11 44 6 2 20 20 6 12 0 150 11:00 AM 1 52 2 6 48 6 6 8 18 6 4 2 161 NOON 0 48 8 14 54 6 2 4 16 4 4 0 160 1:00 PM 0 32 6 12 48 16 0 2 20 2 6 2 146 2:00 PM 2 50 2 12 44 4 0 4 8 4 6 2 138 3:00 PM 3 43 0 10 40 6 2 6 14 3 7 0 136 4:00 PM 1 36 0 14 32 10 4 10 2 4 8 1 122 TOTAL 8 393 27 158 473 101 25 108 162 83 79 10 TOTAL APPROACH 428 732 295 172 1,627 CONCRETE TRUCKS Time Hr Begin NB Right NB Thru NB Left SB Right SB Thru SB Left EB Right EB Thru EB Left WB Right WB Thru WB Left TOTAL 5:00 AM 0 1 0 1 1 4 0 1 0 1 1 0 10 6:0OAM 0 0 0 3 6 3 0 1 0 1 1 0 15 7:OOAM 0 0 0 0 2 5 0 0 0 2 1 0 10 8:00 AM 1 0 0 1 0 3 0 2 1 1 0 0 9 9:00 AM 0 0 0 0 0 2 0 0 0 4 2 0 8 10:00 AM 0 2 0 0 0 2 0 1 2 2 0 0 9 11:00 AM 0 1 0 1 0 1 0 0 0 3 1 0 7 NOON 0 1 0 0 0 1 0 0 3 0 0 0 5 1:00PM 0 1 0 1 0 0 0 0 0 3 0 0 5 2:00 PM 0 0 0 0 0 0 0 0 0 2 0 0 2 3:00 PM 0 1 0 0 0 1 0 0 0 0 0 0 2 4:00 PM 0 0 0 0 0 3 0 0 0 0 0 0 3 TOTAL 1 7 0 7 9 25 0 5 6 19 6 0 TOTAL APPROACH 8 41 11 25 85 U;UcJobsl_00600-010001_010001010291Excell[Sanderson and Ramona Truck Counts.xls[Sheetl Page 1 of 1 Rick Miller From: Barry McClellan Sent: Thursday, March 19, 2009 3:52 PM To: Dorothy Chouinard Cc: Rick Miller Subject: FW: Help More for council distribution tonight. Barry McClellan City Manager City of San Jacinto 0 (951) 487-7342 F (951) 654-3728 www.SanJacintoGateway.com Where the New Money Is! From: CALTEXG©aol.com [mailto:CALTEXG@aol.com] Sent: Thursday, March 19, 2009 3:51 PM To: Dale Stubblefield; John Mansperger; Jim Ayres; Jim Potts; Steve Di Memmo; Barry McClellan Subject: Help Dear Councilman and City Manager, I am a Riverside county resident. I object to the proposed annexation that Temecula is attempting. It is not about local control. It is about Temecula not caring about all the trucks going thru Hemet and San Jacinto hauling aggregate to SW Riverside County. It is about Temecula trying to kill Liberty Quarry. The project is presently before the Riverside County Board of Supervisors. They will consider this project later this year. Please protect the citizen's of Riverside County. Vote NO on the annexation. Lisa Adamson Feeling the pinch at the grocery store? Make meals for under $10. 3/19/2009 Page 1 of 1 Rick Miller From: Barry McClellan Sent: Thursday, March 19, 2009 3:54 PM To: Dorothy Chouinard Cc: Rick Miller Subject: FW: Temecula Annexation Barry McClellan City Manager City of San Jacinto 0 (951) 487-7342 F (951) 654-3728 www.SanJacintoGateway.com Where the New Money Is! From: Dave Nieto [mailto:dave@nietoandsons.com] Sent: Thursday, March 19, 2009 2:14 PM To: Barry McClellan Cc: 'Dave Nieto' Subject: FW: Temecula Annexation Dear Mr. McClellan, It has come to my attention that the San Jacinto city council has been asked to support the city of Temecula regarding their proposed Santa Margarita Area Annexation. I strongly urge you to vote against this annexation. My family owns land that the city of Temecula is trying to annex, or should I say steal from us. We have owned this property for more than twenty years. The city of Temecula is attempting to steal our land from us. They have not had the decency to inform us of their intentions. We have had to rely on other effected landowners like us to initially inform us of what they are trying to do and to help us save our land. We have written multiple letters to the city of Temecula requesting information about what they are trying to do, but they have not responded to one of our letters. I realize we are just one small family trying to fight a big city, but with your help, we may be able to stop them from stealing our land. Please do not vote to support their underhanded actions. Please vote to support the rights of the people. Please do not hesitate to contact me if I can be of any assistance to you. Thank you for your support. Dave Nieto 3/19/2009 Page 1 of 2 Rick Miller From: Barry McClellan Sent: Thursday, March 19, 2009 4:25 PM To: Dorothy Chouinard; Rick Miller Subject: FW: Temecula's Annexation Barry McClellan City Manager City of San Jacinto 0 (951) 487-7342 F (951) 654-3728 www.SanJacintoGateway.com Where the New Money Is! From: Adele Harrison [mailto:adelegaryh©msn.com] Sent: Thursday, March 19, 2009 2:01 PM To: Dale Stubblefield; John Mansperger; Jim Ayres; Jim Potts; Steve Di Memmo; Barry McClellan; Info Subject: Temecula's Annexation Dear San Jacinto City Council Members, I understand that the City of Temecula is using the local control argument to get the City of San Jacinto to support their annexation attempt. You and I both know that its not about local control, it is about stopping the quarry. If they wanted local control, they would not be changing the zone to open space from mining. This puts up a block against Liberty Quarry ever having a chance of even going through the processes set in place to permit such a project. We dont need more open space! What we need are businesses like Liberty Quarry that can provide jobs for our struggling economy and much needed aggregate for infrastructure and construction. We live just outside the Temecula City limits, south of Redhawk and 79 South, directly down wind from the Quarry site. I was told by our Temecula City Council that they would never annex our property because there were no commercial businesses to bring in tax revenue. Next I am told that the city wants to annex property that has very few residences on it to provide property taxes and that they can build 81 homes there, which are just bogus, because they would not and could not ever be built in this economy or in that solid rock, steep area with no water and no services. And now they say they want it for open space. We have taken the tour of the Indio quarry to see the amazing modern equipment there. We know there is little noise, no dust and no complaints from over 4000 new homes which are nearly adjacent to the quarry, except for truck traffic which goes past the homes and that would not be the case at Liberty Quarry. Actually, the Liberty Quarry site has many advantages over the Indio site. The site will be hidden from view by the surrounding terrain and a landscape berm to the Southwest and 3/19/2009 Page 2 of 2 operations cannot be seen or heard from Temecula, Murrieta, Wildomar or the I-15. It has immediate access to the I-15 on a private road. This is the ideal location for the quarry, reducing truck traffic and cost of transportation, high quality materials, county and state tax revenue, and jobs to actually stimulate our economy. Granite Construction has absolutely done everything to mitigate any danger to health or the environment. This is a business that will help our state, county and our cities. Once again this has nothing to do with local control; it is only about the quarry, a quarry that we desperately need and will not even be noticed once it is there. Please do not make this your issue. It is LAFCO that should decide. Sincerely, Gary and Adele Harrison 951-302-9105 adelegaryh@msn.com Express your personality in color! Preview and select themes for Hotmail. See how. 3/19/2009 Page 1 of 1 Dorothy Chouinard From: Barry McClellan Sent: Thursday, March 19, 2009 4:57 PM To: Dorothy Chouinard Cc: Rick Miller Subject: FW: Resolution to support the City of Temecula annexation of the Liberty Quarry property Barry McClellan City Manager City of San Jacinto 0 (951) 487-7342 F (951) 654-3728 www.SanJacintoGateway.com Where the New Money Is! From: O. B. Johnson [mailto:objohn34@msn.comj Sent: Thursday, March 19, 2009 4:45 PM To: Dale Stubblefield; John Mansperger; Jim Ayres; Jim Potts; Steve Di Memmo; Barry McClellan; Info Subject: Resolution to support the City of Temecula annexation of the Liberty Quarry property To all concerned, This email is a request for you to reconsider supporting the City of Temecula's request to support the Annexation of the Liberty Quarry property. The City of Temecula states this is a matter of controling open space when in fact it is an attempt to stop the much needed Liberty Quarry from going forward. Your denial of this request will be greatly appreciated. Thank you. O.B. Johnson, Owner/Broker Continental Realty. 3/19/2009 03-19-09 05:54pm From-DEPT OF TRANS FLR 12 FASCIMILE CC VER ADM.0172 (REV 2/ 7) +9093935239 T-725 P.01/02 F-397 ATTENTION: �� OZfr 1 FROM: Department 8 O kof Transportation District 8 Office 464 W. 4`11 Street, 6`h Floor San Bernardino, CA 92401-1400 (JNrr /COMPANY fj � e NAME OF ENDER DATdE'-"bi / 76 , TOTAL PAGES ltnchi4mg covcr.twe[1 / F.4X NO. (Inn,.ae area coat) CALNEt / ATSS FAX / DISTRICT / CITY 1 ! PHONE NO. (IDCivac woa code) qi?) 35e'y/� CALNET / ATSS PHONE NO. (.00iWae arcs coat) FAX NO. (tucivae area coax) _7 / q si & ION ORIGINALS (>) DISPOSITION: ❑ DESTROY ❑ RETURN 0 CALL FOR PICK-UP NOTICE OF CONFIDENTIALITY This transmission is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged, ccjnfdenrial and exempt from disclosure under applicable law. If you are not the intended recipient, you, are hereby notified that any use, dissemination or copying of this communication is strictly prohibited. If you have received this commun)oagun in error, please not' us immediately by telephone. COMMENT: � Gl Yt r}7"v / ia- `-�'- t tit lam' 4//‘-4-1-1V� r Q »Ez ucc_Twa.iE..,cSo_Pc ,hFuras r+vl: a.¢.tua,ax 03-19-09 05:54pm From-DEPT OF TRANS FLR 12 +9093836239 T-725 P.02/02 F-397 DEPARTMENT OF TRANSpORTATION DISTRICT S OFFICE OF THE DIST UCT DIRECTOR 464 WEST' i'u STKEW eni FLOOR, MS I201 SAN BERNARDINO, C A 92401.1400 PHONE (909) 353-405 5 FAX (909) 38,3-6239 TTY 711 March 19, 2(109 Flrs your power.' de energy elc,ent! The kionoral le Dale Stub1lefield Mayor, City of San Jacint 595 S. San J ((into Avenue San Jacinto, CA 92583 Dear Mayor Stubblefield, I am writing to you on bel}alf of the California Department of Transportation (Department) in support of the propose( Liberty Qua>}ry south of the Temecula city limits. It is my understanding that the San Jacinto City Council will , onsider a resolution tonight supporting the City of Temecula's efforts to annex the property encompassin the proposed Liberty Quarry. I would like to provide some critical information relative to the' importance of this quarry, as well as other proposed quarries across the State. The Deparn cent has been vocal in support of local aggregate sources in recent years. This is due to the dwindling s apply of aggregate in our great State. Aggregate, rock, crushed rock, and sand, are a major element of ;Al public works construction projects; including roads, highways, housing, and schools. There are et rren1iy approximately 5.3 billion tons of aggregate available for mining under permits issued by cities an, t counties. s translates to approximately 7.2% of the estimated supply according to the California t ieological St vey. At the current rate of production of 177 million tons per year, the permitted n serves will b4 exhausted in 30 years or less. This will force escalation of the price of concrete an i asphalt to cover the expense of shipping aggregates to the project site from out of state. The State a id other public works entities will bear the direct costs of transportation in project item increases. additionally, our infrastructure will suffer from excessive, unplanned use by trucks, which are the prin ary mode of transporting aggregates to jobsites. Providing local aggregate sources will have the positive impact of reducing truck traffic on our congested highways, reduce diesel fuel consumption and subseq, ienily reduce emissions, significantly. Finally, project costs will not escalate for asphalt and concrete, al towing publid entities such as your city the ability to leverage public monies to address more needs. Over the pi st three years; the Department has delivered 754 major projects with a construction value exceeding ' ;8.3 billion. Without additional reliable and accessible aggregate sites, we will be unable to maintain tF is delivery pace. Importing aggregate from outside the region greatly increases costs and reduces the number of projects. Please support the States position on the need of local aggregate sources; it will benefit your community in the long run. Sincerely, r� RAYMtD W. WOLF , PhD District HI -ector c: Gar Johnson Caltram' improves mab.f ry across Calfformu " Message Page 1 of 1 Dorothy Chouinard From: Barry McClellan Sent: Thursday, March 19, 2009 5:37 PM To: Dorothy Chouinard Cc: Rick Miller Subject: FW: Liberty Quarry Barry McClellan City Manager City of San Jacinto 0 (951) 487-7342 F (951) 654-3728 www.SanJacintoGateway.com Where the New Money Is! From: Ed Prieboy [mailto:ed@strachota.com] Sent: Thursday, March 19, 2009 5:29 PM To: Barry McClellan Subject: Liberty Quarry I oppose the annexation and I support Liberty Quarry. 3/20/2009 San Jacinto City Council March 19, 2009 Save Our Communities (SOC) has learned of two important developments at the federal level that may affect the Soboba Tribe's Fee to trust process. 1. U.S. Supreme Court decision in Carcieri v. Salazar (2009; No. 07-526) which says the authority of the Secretary of Interior to take lands into trust extends only to those tribes under federal jurisdiction in 1934 when the Indian Reorganization Act was passed. The Soboba Tribe was recognized in 1934, however, with this decision, Congress may decide to revamp the entire fee to trust transfer process. The California State Association of Counties and other organizations are asking the Department of Interior to halt all fee to trust applications until new regulations arednacted, or legislation passed to better define when and which tribes may acquire land, particularly for gaming purposes. 2. Senator Dianne Feinstein's bill 5.338 has passed the Senate and is going to the House. it deals with a requirement that the Pomo Indians follow the two-part determination process under the Indian Gaming Regulatory Act (IGRA). The legislation returns control to local government and surrounding communities, but it sets a precedent in California for ALL affected by tribal gaming. The House may also consider broader IGRA reform, in conjunction with modifications to the IGRA. SOC is asking the City's legal representative to write letters of support for these two pieces of federal legislation and court decision, stating the City's desire to have more local input into the fee to trust process. We are also asking for the City to add a mitigating issue to The Oaks fee to trust issue. The Oaks will add increased traffic, therefore we are asking that an extension of Esplanade be incorporated into the mitigating issues now on the table. If the Tribe does decide to expand their casino and add a hotel to their current location, the traffic on Soboba Road and Lake Park would become unbearable and another road would be not only desirable but necessary. Thank you for your continued support for the safety and well being of your citizens. Patricia Mayne Mayor's Agenda REGULAR MEETING OF THE SAN JACINTO CITY COUNCIL MARCH 19, 2009, 7:00 p.m. 2045 South San Jacinto Avenue San Jacinto Unified School District Board Room, San Jacinto, CA 92583 1. ORGANIZATION 1.1 Call to Order ❑ Call the regular meeting of the San Jacinto City Council to order at p.m. ❑ Urgency Item to be added to tonight's agenda because item is time sensitive and became known after the agenda was posted. It will be heard following 5.1 (joint meeting with RDA): Change Order Request for Replacement of Corroded Rafters at Bath Tank No. 2 (CIP 07-021) ❑ Call for motion & vote to add said item (needs 4/5th vote) 1.2 Roll Call ❑ Announce for the record those members present and those absent ❑ IF SOMEONE IS ABSENT, ASK COUNCIL WHETHER THEY WANT TO EXCUSE THE ABSENCE 1.3 Invocation ❑ CaII on Pastor Carl Tomsen, Living Water Christian Ministry, to give the invocation 1.4 Pledge of Allegiance ❑ CaII on to lead the Pledge of Allegiance. 1.5 Special Presentations 1.5.1 Business Spotlight of the Month / Superior Collision Center Auto Body and Paint! Don and Teresa Spraggs accepting ❑ Call on Economic Development Manager Sharon Merritt for the spotlight ❑ Present plaque 1.5.1 April 2009 Is Child Abuse Prevention Month Proclamation / Art Hernandez, Prevent Child Abuse Riverside County Board Secretary, accepting ❑ Read proclamation ❑ Present to Mr. Hernandez 1.5.2 Proclamation to VFW 12020 Memorial Honor Guard Team 45 of the Riverside National Cemetery ❑ Read proclamation ❑ Present to VFW Post 12020 Memorial Honor Guard Team 45 1.5.3 Proclamation in Appreciation of Robert Morgan's Volunteerism ❑ Read proclamation 0 Present to Mr. Morgan 1.5.4 Proclamation Honoring Specialist Ryan Price O Read proclamation O Present to Specialist Price 2. PUBLIC COMMENTS: Now is the time for the public to address the Council on any subject within the jurisdiction of the City Council not listed on the agenda. A limitation of three (3) minutes shall be set for each person desiring to address the City Council. 0 Call for public comments 3. CONSENT CALENDAR The matters listed under Consent Calendar are considered routine and will be enacted by one motion by City Council Members in the form listed. There will be no separate discussion on these items prior to the motion unless members of the City Council, staff or the public requests a specified item be removed and/or discussed. If an item is pulled, it will be heard at the end of number '5. Staff Reports.' 3.1 March 5, 2009 Minutes — Regular Meeting / Approve / City Clerk 3.2 Warrants and Disbursements February 2009 / Approve / Interim Finance Director 3.3 Treasurer's Report at February 28, 2009 / Receive and File / City Treasurer Mayor's Agenda March 19, 2009 Page 2 of 7 3.4 Ordinance No. 09-08 regarding Change of Zone 7-08 / Applicant: Robert McCormick representing Verizon Wireless / 27 Via Granada, Rolling Hills, CA 90274 / Planning Director Ordinance No. 09-08 / An ordinance approving Change of Zone 7-08 based upon Planning Commission's recommendation / Approve second reading and adopt Ordinance No. 09-08 and by further motion read by title only: An Ordinance of the City Council of the City of San Jacinto, California, approving a Change of Zone from Downtown Residential (D-R) to Downtown Commercial (D-C) at 300 East Main Street in the City of San Jacinto, County of Riverside 3.5 Continuation of the Proclamation of the Local State of Emergency due to high and damaging winds / Approve / City Attorney 3.6 Emergency Report for Ramona Expressway erosion prevention improvements and determination of need to continue emergency Public Works contracting pursuant to Public Contract Code 22050 / Approve / City Attorney and City Manager 3.7 Single Audit Report fiscal year ended June 30, 20081 Accept and File 1 Interim Finance Director 3.8 Senate Bill 621 (SB 621) Gaming Impact Grants Fund Financial Statements for the year ended June 30, 2008 / Receive and File / Interim Finance Director 3.9 Report on Appropriations Limit Calculation for the year ended June 30, 2008 / Receive and File / Interim Finance Director 3.10 Audited Financial Statements — June 30, 2008 / Accept and File / Interim Finance Director 3.11 Resolution No. _ / a resolution supporting the City of Temecula's annexation request submitted to the Local Agency Formation Commission (LAFCO) 1 Approve and Adopt / Assistant City Manager 3.12 2008 Cable TV Franchise Report year ended December 31, 2008 / Receive and File / Interim Finance Director ❑ Call for items to be pulled. If no items are pulled for discussion, call for motion and vote on Consent Calendar as presented. ❑ If items are pulled for discussion, call for motion and vote on the balance of the Consent Calendar Note: Items pulled will be heard at the end of 'No. 5 Staff Reports' Mayor's Agenda March 19, 2009 Page 3of7 4. PUBLIC HEARING None scheduled 5. STAFF REPORTS At the end of the scheduled City Department items, anyone wishing to discuss a consent calendar item should come forward upon invitation of the Mayor; state their name, address, and the consent calendar item number pulled. Speakers should limit comments to three (3) minutes. ❑ Open Redevelopment Agency meeting at p.m. 5.1 Resolution No. _ / A resolution setting forth the Health and Safety Code section 33445 findings and authorizing the Redevelopment Agency of the City of San Jacinto to pay for the costs to construct the landscaping around the parking lot at the Estudillo Mansion and Heritage park / Redevelopment Operations Manager a) Adopt said resolution b) Adopt an amendment to the RDA Budget to allocate funds in the amount of $15,840.00 RDA 5.2 Resolution No. / A resolution setting forth the required Health and Safety Code section 33445 findings / Redevelopment Operations Manager a) Approve and Adopt said resolution; and b) Authorize the executive director to execute all contract documents necessary for the construction of the landscaping improvements around the Estudillo Mansion and Heritage Park parking lot; and c) Allocate $15,840.00 from the 2005 Redevelopment Bond Refinance Proceeds (non -housing fund) to cover the costs of the landscape construction, landscape architectural services, and contingency costs. Hear CC 5.1 and RDA 5.2 simultaneously: ❑ CaII on Redevelopment Operations Manager Steven Pasarow for staff report on both items ❑ Call for questions by city council members & directors ❑ Call for public comments ❑ Call for city council & director discussion ❑ Call for a motion and vote on CC 5.1 — a & b; and RDA a,b,& c ❑ Recess the RDA meeting at p.m. CC — Urgency Item added as 5.2 at tonight's meeting: Mayor's Agenda March 19, 2009 Page 4 of 7 5.2 Change Order for replacement of corroded rafters at Bath Tank No. 2 (CIP 07-021 / Deputy City Engineer & Public Works Director a) Authorize the city engineer to approve a change order to Bank Tank No. 2 structural repel project to replace 20 badly corroded roof rafters; and b) Allocate an additional $40,000 from the Water Capital Fund to cover the cost of the change order racvn ❑ Call on Mike-Ete4Eeri for staff report ❑ Call for questions from council ❑ Call for public comments ❑ Call for city council discussion ❑ Cali for motion and vote ❑ Recess the regular meeting at p.m. and reconvene the RDA meeting at p.m. 3. RDA CONSENT CALENDAR 3.1 March 5, 2009 RDA Minutes Regular Meeting / Approve / Agency Secretary ❑ CaII for items to be pulled. If no items are pulled for discussion, call for motion and vote on Consent Calendar as presented. ❑ If items are pulled for discussion, call for motion and vote on the balance of the Consent Calendar Note: Items pulled will be heard at the end of 'No. 5 Staff Reports' 4. RDA PUBLIC HEARING (None scheduled) 5. RDA STAFF REPORTS 5.1 Resolution No. _ / Professional Services Agreement (PSA)— Keeton Kreitzer Consulting / Redevelopment Operations Manager a) Adopt Resolution No. _, approving the PSA with Keeton Kreitzer Consulting for preparation of an Environmental Impact Report (EIR) for the Amendment to the San Jacinto Redevelopment Plan in the amount of $64,450.00 plus a 10% contingency of $6,445 from the 2005 Bond Refinance Proceeds (non -housing); and authorizing the executive director to execute the agreement as further set forth in the agreement; and Mayors Agenda March 19, 2009 Page 5 of 7 gj) Amend the RDA Budget in the amount of $70,895.00 for the preparation of an EIR for the Amendment to the San Jacinto Redevelopment Plan 5.2 see above — heard simultaneously with CC 5.1 Cl Following a motion, second and vote, adjourn the RDA meeting at p.m. 6. MAYOR / COUNCIL MEMBER REPORTS / DISCUSSIONS 6.1 Sub -Committee and/or Agency Agendas ! Receive and File 1 City Clerk ❑ Call on council members for their reports, etc. ❑ Recess the regular meeting at p.m. and reconvene in Closed Session at p.m. 7. CLOSED SESSION 7.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to subdivision (c) of Section 54956.9: One (1) case 7.2 CONFERENCE WITH LEGAL COUNSEL -EXISTING LITIGATION (Subdivision (a) of Section 54956.9) Name of case: Saad El Wardany v. City of San Jacinto, et. al; U.S. Dist. Ct. Case No. EDCV09-0299 SGL 7.3 CONFERENCE WITH LABOR NEGOTIATORS Agency designated representatives: Barry McClellan, City Manager! Jeff Ballinger, City Attorney Employee organization/ Unrepresented Employee(s): SEIU & Management ❑ Report out as necessary on 7.1, 7.2, & 7.3 8. ADJOURNMENT ❑ Following a motion and second adjourn the meeting at p.m. Mayor's Agenda March 19, 2009 Page 6 of 7 If you challenge any action of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council (c/o the City Clerk) at, or prior to, the public hearing. CHALLENGE TO LAND USE DECISIONS: Any person seeking to challenge a decision regarding land use made by the City Council as a result of a proceeding in which by law a hearing is required to be given, shall be required to commence that action 90 days following the date on which the decision of the City Council becomes final as provided in Code of Civil Procedure Section 1094.6. Please refer to Code of Civil Procedure Section 1094.6 to determine how to calculate when a decision becomes final. It is the intention of the City of San Jacinto to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact City Hall at (951) 537-6358, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. DOCUMENTS RELATED TO OPEN SESSION AGENDAS (SB 343) -- Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the public counter located in the Administration Building of City Hall, 595 S San Jacinto Avenue, San Jacinto, California, 92583. Mayor's Agenda March 19, 2009 Page 7 of 7 if Jo iL Dorothy Chouinard From: Vrctwohip [vrctwohip@aol.com] Sent: Monday, March 09, 2009 10:13 AM To: Dorothy Chouinard Subject: Re: Human Relations Council Page 1 of 2 The banquet is from 6 to 8. The City rep is most welcome to join us for the banquet and present at that time. Just let me know. Mary P. Morse Director of Adtninistrative Services EXCEED 1 Working Solution a division of Valley Resource Center Work 951-766-8659 x 224 Cell 951-634-4048 Hone 951-659-5870 vrctwohipga�aAcorn I GoodSearch for EXCEED. Raise money for your favorite charity or school just by searching the Internet or shopping online with GoodSearch - www.goodsearch.com - powered by Yahoo! In a message dated 03/09/09 08:48:43 Pacific Daylight Time, dchouinard@sanjacintoca.us writes: Mary, What time is the event? I'll see what I can do to get Mayor Stubblefield or Vice Mayor Mansperger to present. Thank you.. (Dorothy L. Chouinard, City clerk 595 S San Jacinto Avenue San Jacinto, CA 92583 (951) 487-7339 rFAX (951) 654-8021 dchouinard@sanjacintoca.us From: Vrctwohip [mailto:vrctwohip@aol.com] Sent: Friday, March 06, 2009 5:56 PM To: Dorothy Chouinard Subject: Human Relations Council Hi Dorothy - here is the information detail regarding our Tenth Anniversary. Please let me know if there is any more info you need. Mary P. Morse President 3/19/2009 Page 2 of 2 Human Relations Council of the Greater Hemet, San Jacinto and Menifee Region Life isn't about waiting for the storm to pass, it's about learning to dance in the rain. Work 951-766-8659 x 224 Cell 951-634-4048 Home 951-659-5870 vrctwohip@aoLcom 3/19/2009 MEMORANDUM TO: The Honorable Mayor and City Council Members FROM: Dorothy L. Chouinard, City Clerk DATE: March 19, 2009 SUBJECT: City of Temecula's proposed Santa Margarita Annexation Area Please find attached: 1. a 49 page packet which include, 9 letters in opposition to this annexation as well as letters in response to the Environmental Impact Report. 2. A letter from Urban Crossroads regarding the Sanderson Avenue and Ramona Expressway Truck Count, which is 3 pages. 3. Copies of 3 e-mails that have been forwarded from Barry from citizens requesting that the city oppose this annexation. There may be more e- mails, but this is what we had received as of 5:00 p.m. on March 19th Thank you! Page 1 of 1 Dorothy Chouinard From: Barry McClellan Sent: Thursday, March 19, 2009 4:57 PM To: Dorothy Chouinard Cc: Rick Miller Subject: FW: Resolution to support the City of Temecula annexation of the Liberty Quarry property Barry McClellan City Manager City of San Jacinto 0 (951) 487-7342 F (951) 654-3728 www.SanJacintoGateway.com Where the New Money Is! From: 0. B. Johnson [mailto:objohn34@msn.com] Sent: Thursday, March 19, 2009 4:45 PM To: Dale Stubblefield; John Mansperger; Jim Ayres; Jim Potts; Steve Di Memmo; Barry McClellan; Info Subject: Resolution to support the City of Temecula annexation of the Liberty Quarry property To all concerned, This email is a request for you to reconsider supporting the City of Temecula's request to support the Annexation of the Liberty Quarry property. The City of Temecula states this is a matter of controling open space when in fact it is an attempt to stop the much needed Liberty Quarry from going forward. Your denial of this request will be greatly appreciated. Thank you. O.B. Johnson, Owner/Broker Continental Realty. 3/19/2009 03-19-09 05:54pm Fro —DEPT OF TRANS FLR 12 FASCIMILE CC VER ADM-UI12 (REV 2r47) +9093836239 T-725 P.01/02 F-397 ATTENTION: buy-of/Al, FROM: Department of Transportation District 8 Office 464 W. 4th Street, 6rh Floor San Bernardino, CA 92401-1400 UNIT/COMPANY NAME OF �r DATE FAX NO. (Incli.Qc area coat) TOTAL PAGES aruzi“Eim& covcr,noet) CALNET/ATSSFAX DISTRICT / CITY PHONE NO. (moluCe wn wok) F.iX NO. (,acivae area cwe) Qj 57 !o S74 czieci PHONE NO. (7ncY.44 urea wdc) 7tl 3K35/ CALNET/ATSS ORIGINALS (4) DISPOSITION. ❑ DESTROY E7 RETURN Ej CALL FOR PICK-UP NOTICE OF CONFIDENTIALITY This transmission is intended only for the use of the individual or entity to which it is addressed and may contain information rhar is privileged, clnfrdenrial and exempt from disclosure under applicable law_ If you are not the intended recipient, you are hereby notified that any use, dissemination or copying of this communication is strictly prohibited. If you have received rhis communication in error, please notify us immediately by telephone. COMMENT: /(, /0/-Le. iLicqw CST Q \Exc.zcc Tww.`E.,,cSa Pc n`Furwi' Ncr: m.c awa;Goc 03-19-09 05:54pm From-DEPT OF TRANS FLR 12 +9093636239 T-725 P.02/02 F-397 DEPARTMENT OF TRANS>?ORTATION DISTRICT 8 OFFICE OF THE DIST tICT D1R£CTOIt 464 wi:ST 4111 STREW 6Tr' FLOOR, MS 1201 SAN BERNARDrNo, ( A 92401-1400 PHONE (909) 383.405 i FAX (909) 383.6239 TVs' 711 March 19, 2(109 The kionoral le Dale Stubblefield Mayor, City of San Jacinto' 595 S. San J icinto Avenuq San Jacinto, CA 92583 Pea your power' Br merry effinrm! Dear Mayor Stubblefield, I am writing to you on be all' of the California Department of Transportation (Department) in support of the propose( Liberty Qua>♦ry south of the Temecula city limits. It is my understanding that the San Jacinto City Council will onsider a resolution tonight supporting the City of Temecula's efforts to annex the property encompassing the proposed Liberty Quarry. I would like to provide some critical information relative to Thai importance of this quarry, as well as other proposed quarries across the State. The Deparn sent has been vocal in support of local aggregate sources in recent years. This is due to the dwindling s rpply of aggregate in our great State. Aggregate, rock, crushed rock, and sand, are a major element of :1i public works construction projects; including roads, highways, housing, and schools_ There are et irrently approxdmately 5.3 billion tons of aggregate available for mining under permits issued by cities an.t counties. s translates to approximately 7.2% of the estimated supply according to the California ( ieological Suivey. At the current rate of production of 177 million tons per year, the permitted rn serves will bel exhausted in 30 years or less. This will force escalation of the price of concrete an 1 asphalt to cover the expense of shipping aggregates to the project site from out of state. The State a ui other publip works entities will bear the direct costs of transportation in project item increases.. additionally, our infrastructure will suffer from excessive, unplanned use by trucks, which are the prin ary mode of transporting aggregates to jobsites_ Providing local aggregate sources will have the positive impact of reducing truck traffic on our congested highways, reduce diesel fuel consumption and subseq, rently reduce emissions, significantly. Finally, project costs will not escalate for asphalt and concrete, a towing publid entities such as your city the ability to leverage public monies to address more needs. Over the pa st three years; the Department has delivered 754 major projects with a construction value exceeding • ;8.3 billion_ Without additional reliable and accessible aggregate sites, we will be unable to maintain tl is delivery page. Importing aggregate from outside the region greatly increases costs and reduces the number of projects. Please suppon the State's position on the need of local aggregate sources; it vi11 benefit your community in the long run. Sincerely, 7 RAYM D W. WOLF , PhD District 'i -cctor c: Gar} Johnson Caluan..mproves n.o641t43, across Cal fof n.." MEMORANDUM TO: The Honorable Mayor and City Council Members FROM: Dorothy L. Chouinard, City Clerk DATE: March 18, 2009 SUBJECT: Urgency Item being requested to add to March 19, 2009 Agenda Please find attached a staff report with attachments to request approval of a change order for replacement of corroded rafters at Bath Tank No. 2. This item came up after the agenda was posted. Because of the urgency and timing sensitivity it needs to be added at the beginning of the meeting. If successfully added (4/5th vote) it will become Agenda Item 5.2 on the Regular City Council Agenda. Thank you! AGENDA ITEM 5,D March 19, 2009 TO: The Honorable Mayor and Members of the City Council FROM: Eric Skaugset, Deputy City Engineer Mike Emberton, Public Works Director SUBJECT: Approval of Change Order for Replacement of Corroded Rafters at Bath Tank No, 2 (CIP 07-021) RECOMMENDATION: Staff recommends that the City Council, by motion: 1. Authorize the City Engineer to approve a change order to the Bath Tank Structural Repair project to replace 20 badly corroded roof rafters; 2. Allocate an additional $40,000 from the Water Capital Fund to cover the cost of the change order. DISCUSSION: The Bath Tank Structural Repairs project is currently under construction. Recently the projects contractor, Paso Robles Tank, completed sandblasting of the roof rafters within the tank and a review of their structural integrity was performed. Once the metal was exposed by sandblasting, the rafters were found to be badly corroded. The condition was significantly worse than originally anticipated by the City's structural consultant. Attached to this report please find a letter from our consultant (Harper & Associates) summarizing their findings. They recommend that the rafters in question be replaced at this time. There are a total of 20 rafters that would be replaced. This recommendation has been reviewed by the contractor as well as the City Engineer's office and the Public Works Department. All parties are in agreement that it is the appropriate action to take. Page 1 of 2 ALTERNATIVES: Approve or disapprove the change order and additional funding allocation as presented :herein. FISCAL IMPACT: The contractor has given the City a change order cost of $58,050 for the replacement of the rafters. This cost proposal is consistent with the unit prices provided in their original bid and the City Engineer's office believes it is appropriate for the scope of work. The original contract amount approved by the City Council was $304,950, with a 10% contingency approved as well. The $58,050 change order cost exceeds that contingency. Staffrequests a budget adjustment as follows: Low bid: $304,950 (previously approved) 10% contingency: $30,050 (previously approved) Soft Costs: $40,000 (previously approved) New allocation:; $40,000.. Total authorized construction cost $415,000 The proposed action .would supplement the previously approved funding to fully pay for the proposed change order, and leave an additional $12,000 of contingency in place to handle anysubsequent changes during the remainder of construction. Staff recommends that. that Council allocate the additional funding for the new rafters from the City's Water Capital fund. There are adequate funds from this source available for this action. • Letter from Harper &Associates Engineering dated 3/11/09 Change Order proposal from Paso Robles Tank dated 3/17/09 HARPER & ASSOCIATES ENGINEERING, INC. CONSULTING ENGINEERS 1240 E. Ontario Ave., Ste. 102-312 Corona, CA 92881-8671 Phone (951) 372-9196 Fax (951) 372-9198 MEMORANDUM Date: March 11, 2009 To: Joe Van Sickle From: Krista Harper Subject: Bath No. 2 Reservoir The field evaluation of the 20 remaining rafters was accomplished today to determine their condition after the surfaces were abrasive blast cleaned to remove the coating and rust scale. The rafters were blast cleaned at the center support plate and approximately 10 to 15 ft from the center, but not all of the coating and scale was removed from the flanges in this area. The mid -span of the rafters had not been blasted. Prior to today's field evaluation, pictures of the rafter ends at the center support plate were forwarded to me by the coating inspector, John Heard. These pictures were then forwarded to our Structural Engineer, Robert Wozniak, for review. Mr. Wozniak determined that although the ends of the rafters have severe metal loss on the web and flanges, they could be repaired. In addition he proposed a repair procedure for the rafter ends, which was presented at the field evaluation. During the field inspection the ten (10) rafters on the north-east side of the reservoir were inspected first. The condition of the rafter ends at the center vent was found to be consistent with the pictures previously reviewed. The 10 to 15 ft. portion of the rafter flanges that had been blasted did have significant metal loss, but were found to be in fair condition. Perforations in the bottom of the web were observed in one of the rafters on this side of the reservoir. The rafters on the south-west side of the reservoir were then inspected. Again, the condition of the rafter ends at the center vent was found to be consistent with the pictures previously reviewed and the portion of the rafter flanges that had been blasted did have significant metal loss, but were found to be in fair condition. Unfortunately, a majority of the rafters on this side of the reservoir had perforations along the bottom of the web just above the flange, with three of the rafters having perforation along most of the length of the blasted portion of the rafter. Since the entire rafter had not been blasted, the extent of the web perforation could not be determined. After the field investigation, Mr. Wozniak was contact to discuss the rafters with the web perforation. He stated that the rafters could be repaired with plating. Unfortunately, the time and material costs for repairing both the rafter ends at the center support plate and plating the webs with the perforations would probably be close to the cost for replacement of the rafter. Based on the field investigation at least seven of the 20 rafters have web perforations, but this number could increase when the remainder of the rafters are blasted. Based on the above information, all of the rafters can be repaired by plating. Unfortunately, the costs for repairing the rafters with both the rafter ends at the center support plate and plating the webs with the perforations would probably be close to the cost for replacement of the rafter. The estimated cost for repairing the rafters with only 7rafters requiring additional plating of the webs would be in the range of $28,000 to $38,000 based on $300 per crew hour and materials. If more than the 7 rafters require plating on the web this cost would increase. The additional time required for this work would probably be two weeks. The estimated time required to replace all the rafters would probably be at least 4 weeks. The additional cost for 20 new rafters would be $43,000 per the contract unit cost plus any additional cost the Owner agrees too. It is estimated the cost for the twenty new rafters would be in the range of $58,000 to $65,000. Should have any questions regarding the above information or need additional information to make the final decision, do not hesitate to call me at (951) 372-9196. Sincerely, Harper & Associates Engineering, Inc. Krista Harper, P.E. Project Manager PASO ROBES TANK, INC. F805)(2274641. (805) 238-0888 Central Coast Stainless ccs CA Lic. 784971 825 26th Street • Paso Robles, CA 93446 P.O. Box 3229 • Paso Robles, CA 93447 WEB: www.pasoroblestank.coln E-MAIL: chris@pasoroblestank.com Pages: 1 March 17, 2009 CHANGE ORDER # 1 To: Joe Van Sickle City Of fan Jacinto 166 E East Main St., Suite 2 San Jacinto, CA 92583 Phone: 1-951-654-3592 Via E-mail: Holly Binkley [holly@trilakeconsultants.coml Reference: 4335-01 San Jacinto Bath Tank No.2 Subject: Remove and Install Int. Rafters ➢ Removal and Installation of 20 rafters $2,150.00 per Rafter $43,000.00 ➢ Removal and Installation of 20 Rafter Ties $262.50 per $5,250.00 ➢ Re- Install roof Blockings at 2 locations $2000.00 per $4,000.00 ➢ Shop Blast and Prime Rafters $4,000.00 ➢ Mobilization (FOB Rafters) $1,800.00 ➢ Total — — $ 58,050.00 TERMS AND CONDITIONS Terms and Conditions still apply as set forth in PRT's Bid Proposal #. Respectfully Submitted, Chris Homen Project Manager We look forward to working with you. Accepted By: Date: Signature: Title: MEMORANDUM TO: The Honorable Mayor and City Council Members FROM: Dorothy L. Chouinard, City Clerk DATE: March 18, 2009 SUBJECT: Urgency Item being requested to add to March 19, 2009 Agenda Please find attached a staff report with attachments to request approval of a change order for replacement of corroded rafters at Bath Tank No. 2. This item came up after the agenda was posted. Because of the urgency and timing sensitivity it needs to be added at the beginning of the meeting. If successfully added (4/5th vote) it will become Agenda Item 5.2 on the Regular City Council Agenda. Thank you! AGENDA ITEM 5,- March 19, 2009 TO: The Honorable Mayor and Members of the City Council FROM: Eric Skaugset, Deputy City Engineer Mike Emberton, Public Works Director SUBJECT: Approval of Change Order for Replacement of Corroded Rafters at Bath Tank No. 2 (CIP 07-021) RECOMMENDATION: Staff recommends that the City Council, by motion: 1. Authorize the City Engineer to approve a change order to the Bath Tank Structural Repair project to replace 20 badly corroded roof rafters; 2. Allocate an additional $40,000 from the Water Capital Fund to cover the cost of the change order. DISCUSSION: The Bath Tank Structural Repairs project is currently under construction. Recently the project's contractor, Paso Robles Tank, completed sandblasting of the roof rafters within the tank and a review of their structural integrity was performed. Once the metal was exposed by sandblasting, the rafters were found to be badly corroded. The condition was significantly worse than originally anticipated by the City's structural consultant. Attached to this report please find a letter from our consultant (Harper & Associates) summarizing their findings. They recommend that the rafters in question be replaced at this time. There are a total of 20 rafters that would be replaced. This recommendation has been reviewed by the contractor as well as the City Engineer's office and the Public Works Department. All parties are in agreement that it is the appropriate action to take. Page 1 of 2 HARPER & ASSOCIATES ENGINEERING, INC. CONSULTING ENGINEERS 1240 E. Ontario Ave., Ste. 102-312 Corona, CA 92881-8671 Phone (951) 372-9196 Fax (951) 372-9198 MEMORANDUM Date: March 11, 2009 To: Joe Van Sickle From: Krista Harper Subject: Bath No. 2 Reservoir The field evaluation of the 20 remaining rafters was accomplished today to determine their condition after the surfaces were abrasive blast cleaned to remove the coating and rust scale. The rafters were blast cleaned at the center support plate and approximately 10 to 15 ft from the center, but not all of the coating and scale was removed from the flanges in this area. The mid -span of the rafters had not been blasted. Prior to today's field evaluation, pictures of the rafter ends at the center support plate were forwarded to me by the coating inspector, John Heard. These pictures were then forwarded to our Structural Engineer, Robert Wozniak, for review. Mr. Wozniak determined that although the ends of the rafters have severe metal loss on the web and flanges, they could be repaired. In addition he proposed a repair procedure for the rafter ends, which was presented at the field evaluation. During the field inspection the ten (10) rafters on the north-east side of the reservoir were inspected first. The condition of the rafter ends at the center vent was found to be consistent with the pictures previously reviewed. The 10 to 15 ft. portion of the rafter flanges that had been blasted did have significant metal loss, but were found to be in fair condition. Perforations in the bottom of the web were observed in one of the rafters on this side of the reservoir. The rafters on the south-west side of the reservoir were then inspected. Again, the condition of the rafter ends at the center vent was found to be consistent with the pictures previously reviewed and the portion of the rafter flanges that had been blasted did have significant metal loss, but were found to be in fair condition. Unfortunately, a majority of the rafters on this side of the reservoir had perforations along the bottom of the web just above the flange, with three of the rafters having perforation along most of the length of the blasted portion of the rafter. Since the entire rafter had not been blasted, the extent of the web perforation could not be determined. After the field investigation, Mr. Wozniak was contact to discuss the rafters with the web perforation. He stated that the rafters could be repaired with plating. Unfortunately, the time and material costs for repairing both the rafter ends at the center support plate and plating the webs with the perforations would probably be close to the cost for replacement of the rafter. Based on the field investigation at least seven of the 20 rafters have web perforations, but this number could increase when the remainder of the rafters are blasted. Based on the above information, all of the rafters can be repaired by plating. Unfortunately, the costs for repairing the rafters with both the rafter ends at the center support plate and plating the webs with the perforations would probably be close to the cost for replacement of the rafter. The estimated cost for repairing the rafters with only 7rafters requiring additional plating of the webs would be in the range of $28,000 to $38,000 based on $300 per crew hour and materials. If more than the 7 rafters require plating on the web this cost would increase. The additional time required for this work would probably be two weeks. The estimated time required to replace all the rafters would probably be at least 4 weeks. The additional cost for 20 new rafters would be $43,000 per the contract unit cost plus any additional cost the Owner agrees too. It is estimated the cost for the twenty new rafters would be in the range of $58,000 to $65,000. Should have any questions regarding the above information or need additional information to make the final decision, do not hesitate to call me at (951) 372-9196. Sincerely, Harper & Associates Engineering, Inc. Krista Harper, P.E. Project Manager 227-164. PASO ROBLES TANK, INC. F805)(825) 238' 965 5) 238-0888 Central Coast Stainless es CA Lic. 784971 825 26th Street • Paso Robles, CA 93446 P.O. Box 3229 • Paso Robles, CA 93447 WEB: www.pasoroblestank.com E-MAIL: chrisapasoroblestank.com March 17, 2009 CHANGE ORDER # 1 To: Joe Van Sickle City Of fan ;mint* 166 E East Main St., Suite 2 San Jacinto, CA 92583 Phone: 1-951-654-3592 Via E-mail: Holly Binkley [holly@trilakeconsultants.com] Reference: 4335-01 San Jacinto Bath Tank No.2 Subject: Remove and Install Int. Rafters ➢ Removal and Installation of 20 rafters $2,150.00 per Rafter $43,000.00 ➢ Removal and Installation of 20 Rafter Ties $262.50 per $5,250.00 ➢ Re- Install roof Blockings at 2 locations $2000.00 per $4,000.00 ➢ Shop Blast and Prime Rafters $4,000.00 ➢ Mobilization (FOB Rafters) $1,800.00 • Total $ 58,050.00 TERMS AND CONDITIONS Terms and Conditions still apply as set forth in PRT's Bid Proposal #. Respectfully Submitted, Chris Homen Project Manager We look forward to working with you. Accepted By: Date: Signature: Title: Pages: 1 MEMORANDUM TO: The Honorable Mayor and City Council Members FROM: Dorothy L. Chouinard, City Clerk DATE: March 18, 2009 SUBJECT: Urgency Item being requested to add to March 19, 2009 Agenda Please find attached a staff report with attachments to request approval of a change order for replacement of corroded rafters at Bath Tank No. 2. This item came up after the agenda was posted. Because of the urgency and timing sensitivity it needs to be added at the beginning of the meeting. If successfully added (4/5th vote) it will become Agenda Item 5.2 on the Regular City Council Agenda. Thank you!