HomeMy WebLinkAboutAgenda - Agenda Packets - Regular Meeting 7/16/1991AGENDA
SAN JACINTO CITY COUNCIL
AND THE CITY COUNCIL SITTING AS THE
REDEVELOPMENT AGENCY AND
INDUSTRIAL DEVELOPMENT AUTHORITY
DATE:
TIME:
WHERE:
July 16, 1991
7:30 p.m.
Community Center
625 South Pico
San Jacinto, California
1.0 CALL TO ORDER
Roll Call
Moment of Silence for Reflection
Pledge of Allegiance
2.0 CONSENT CALENDAR
All matters listed under Consent Calendar are considered to be
routine and will be enacted by one motion by the City Council in
the form listed.
There will be no separate discussion on these items prior to the
motion unless members of the City Council, staff or the public
requests specified items to be removed and/or discussed.
Anyone wishing to discuss a Consent Calendar item should come
forward, upon invitation of the Mayor, state their name, address
and the Consent Calendar item number.
2.1. Approve Minutes Adjourned Meeting of June 27, 1991.
pprove Minutes Regular Meeting of July 2, 1991.
2.3 Approve Warrant Nos. 25534 through 25645, in the amount
of $230,170.55, as submitted by the Finance Director.
2.4 Lighting and Landscape Maintenance District - Adopt
Resolution No. 1971 setting matter for Public Hearing on
August 6, 1991.
Ratification of Planning Commission recommendation
approve CUP 4-90 (Robertson's Ready Mix) as amended.
pprove Final Map 24330-3 (Windward Homes) and accept
dedication and authorize recording.
12 Authorize the Staff to utilize CVJPIA the City's
Liability Claims Administrators.
July 16, 1991
Agenda - Page 2
2.5 Lighting and Landscape Maintenance District - Adopt
Resolution No. 1961 approving Preliminary Report of
the City Manager
C)
6 2.Award Landscape Services Bid to Cherokee Landscape in the
amount of $28,800.00, Custom Yards in the amount of
$5,525.00 and Valley Resource Center in the amount of
$805.00.
Award Bid for Rancho San Jacinto's Irrigation Pump &
Motor contract to Genesis Construction in the amount of
$134,500.00 and also approve Contract Change Order #1
in the amount of $14,109.00.
2.8 Ratify action to call improvement bonds on Soboba Village
#4 - Tract #21900 & 21900-1.
2.9 opt Ordinance No. 51( Amending Chapter 1.12 to
Title 1 of the San Jacinto Municipal Code Relating to
Enforcement Authority.
END OF CONSENT CALENDAR
Motion by: Seconded by: Action:
adopt Resolution Nos. 1961, and 1971 and Ordinance No.
and waive the readings in full.
Vote:
July 16, 1991
Agenda - Page 3
3.0 PUBLIC HEARINGS
3.1 Conduct Public Hearing and adopt Resolution No.
ordering abandonment of Eleventh Street, between Buena
Vista Retention Basin and Santa Fe Street, and authorize
recording of same.
Motion by: Seconded by: Action:
12P-1%--ce1, 1 6177
Vote:
3.2 Open Public Hearing and accept testimony on Annexation
No. 68 (located east of Hewitt Street, south of
Washington Avenue, west of Windham Street and north of
Park Avenue); and continue hearing to August 6, 1991, at
7:30 P.M.
Motion by: Seconded by: Action: to
Continue Public Hearing open until August 6, 1991 at 7:30
p.m.
Vote:
3.3 Open Public Hearing and accept testimony on Northwest
Improvement Area and continue hearing to August 6, 1991,
at 7:30 P.M. (Information included in Study Session Pkt.)
Motion by: Seconded by: _Action: to
Continue Public Hearing open until August 1991 at 7:30
p.m.
Vote:
END OF PUBLIC HEARING
4.0 WRITTEN COMMUNICATIONS
4.1 Chamber of Commerce Request for Funds
5.0 CITY DEPARTMENTS
5.1 Funding for Valley Restart Facility - Anna Vega
July 16, 1991
Agenda - Page 4
5.2 Selection of Name for Park in Rancho San Jacinto -
Brian McNabb
5.3 Sallee Park Use Request - Brian McNabb
6.0 MAYOR AND COUNCIL MEMBER REPORTS/DISCUSSIONS
6.1 Consideration of Support for one of the Eastside
Reservoir Project Sites - Jim Richards
Adopt Resolution No. favoring the Potrero Creek
Reservoir Alternative As The Site Of The Proposed
Eastside Reservoir Project.
6.2 Discussion of Valleywide Consolidation Fire Safety
Services - Jim Richards
7.0 EXECUTIVE SESSION - Labor Relations
8.0 ADJOURNMENT
Motion by: Seconded by:
Next City Council meeting July 23, 1991
BUDGET SESSION - 6:30 p.m.
I, Maurice Armster, do hereby certify that I caused to be posted
the foregoing agenda this 12th day of July, 1991, as required by
law.
Maurice Armster, City Clerk
Deputy
MINUTES
SAN JACINTO CITY COUNCIL
AND THE CITY COUNCIL SITTING AS THE
REDEVELOPMENT AGENCY AND
INDUSTRIAL DEVELOPMENT AUTHORITY
June 27, 1991
1. CALL TO ORDER
The Special Meeting of the San Jacinto City Council was called
to order at 6:30 P.M. by Mayor Boykin at the Community Center,
625 South Pico, San Jacinto, California.
Present: Councilmembers Hafliger, Leahy, Richards and
Mayor Boykin
Absent: Councilmember Ford
A Moment of Silence for Reflection was observed.
Pledge of Allegiance was led by Mayor Boykin
City Manager Easter introduced Interim Deputy City Clerk Lee
and Interim Public Works Director Evans
2. CITY STAFF PRESENTATION
2.1 Esplanade Avenue Storm Drain and Street Improvements
Community Development Director McNabb made a presentation
and explained the need to award the contract by June 30,
1991. Clarified that landscaping is not a part of this
project. Further advised that the City Council may need
to make modifications due to field conditions, such as
the soils report and public utility requirements. Staff
will be bringing back agreements for right-of-way
acquisition and related costs at a later Council meeting.
Councilmember Hafliger inquired if the median, although
not landscaped, would be stubbed for water. Mr. McNabb
advised it would and staff would be coming back this next
fiscal year for design and landscaping. Additionally, in
response to Councilmember Hafliger, Mr. McNabb advised an
easement from Edelbrock had been obtained.
Councilmember Richards questioned the various costs
contained within the bid amount, and what portion were
Measure A funds.
June 27, 1991
Minutes - Page 2
Mr. McNabb advised that the $200,000 Grant and $450,000
Measure A was a preliminary engineer's estimate submitted
with the bid specifications, which was for street
improvements only. The bid received was $400,000 for
storm drains and $800,000 for street improvements. Mr.
McNabb stated that Measure A funds did not live up to
expectations. Had estimated $500,000 from Measure A
which actually is $287,000. However, there should be
sufficient funds to cover. Work should begin in about
two months and take six to nine months to complete. Two
lanes of traffic will be maintained during the entire
construction, so that Esplanade will not be closed.
A MOTION was made by Councilmember Hafliger, seconded by
Councilmember Leahy to award the contract for storm
drain, street improvements, sewer and water, street
lights and deletion of road dips to Floyd Johnston,
including the sewer option for $30,175, and water option
number one totaling, which is to install a 12 inch line
from San Jacinto to State Street for a grand total amount
of $1,446,407. Funding to be from Gas Tax, parkway
development and Measure A funds for the street
improvements, the Flood Control Fund for the storm drain;
the Water Fund for the water improvements and the Sewer
Fund for the sewer improvements. Motion carried on a 4-0
vote with Councilmember Ford absent.
2.2 Notification from City Clerk Maurice Armster of
deputizing Pamela L. Lee to serve as Deputy City Clerk.
Consensus of the City Council to receive and file.
3 BUDGET WORKSHOP SESSION
3.1 Presentation of Budgets for Fiscal Year 1991/1992.
City Manager Easter made a brief presentation. Explained
that City Council goals and objectives were used to
determine the proposed budget, and the level of staffing
determined by the available fiscal resources. Property
tax increases are based on increased valuation, and there
was a small increase in sales tax.
2
June 27, 1991
Minutes - Page 3
Development related revenues are holding their own and
will probably come back. Staff is recommending franchise
fees go to the General Fund. This will be the first time
there has been a franchise fee on sewer. Water will
increase from 5% to 16%, making the refuse, sewer and
water franchise fees consistent. The General Fund will
be receiving funds from CFD #3.
There have been some organizational changes, such as;
combining Fire and Building Departments; as well as
adding an Assistant Building Official to the Building
staff. There will be a few reclassifications. Although
not included, in the budget staff will be asking the
Council to consider adding a part-time Code Enforcement
Officer through Redevelopment funds.
The Police Department is recommending that four positions
be suspended. The Budget proposes to provide a quarterly
newsletter jointly with the school district and perhaps
the Chamber of Commerce.
Finance Director Vega presented the Council with
additional material and provided a brief overview of the
revenues projected. The major source of revenues is
property tax, with assessed valuation up 24%. Sales tax
is up about 4%, and with the bill recently passed to tax
candy and newspapers, the City should realize an
additional 7%. However, the city may lose 7% from the
vehicle license fees to the State. The State utility
users' tax will be distributed based on population,
however, will lose half of the fines and forfeitures from
traffic safety fund to supplement the court system. We
will know more about the final figures once the State
budget is approved.
Councilmember Hafliger questioned why the citations
revenue has decreased by half in the last few years.
Staff advised that, prior to staff cutbacks, citations
were pursued more aggressively. City Manager Easter
advised this would be addressed more fully at the time of
the Police Department budget.-
Ms. Vega advised that Planning fees were recently
increased. Salaries were charged to various funds,
including benefits, and there was a need to get a true
picture of the budget. There was then an explanation of
all of the various funding sources.
June 27, 1991
Minutes - Page 4
In response to Council questions, staff advised the
following information:
CFD #1 would be sufficient for fixed costs.
Park development funds for city parks only. The Swimming
Pool fund is a "lost leader" and is not be considered
special funding. Additional revenues would be obtained
from the General Fund.
Staff provided the new pages on revenue projections.
Presently the last fiscal year's revenues are a
projection until June report is final. Currently looks
to be a little higher than projected. Mayor Boykin
pointed out the transfer of $600,000 to the General Fund
from other funds, and an increase of $400,000 on planning
fees. This was the only increase in revenue.
City Manager Easter pointed out the development related
revenues are conservative compared to last year, with
increase in other funds, i.e., property tax. Does not
expect the economy to springboard.
Councilmember Richards felt it appeared that the charges
from other funds was like taking from one pocket and
paying the other. The total of all revenues indicates
$10 million, and yet projected at $11.8 million, this is
still not a real figure. Mayor Boykin pointed out it is
in reality a 15% increase, not 31%. Councilmember
Richards concerned that these still are not actual
figures. Staff advised that the CFD revenues are based
on homes constructed this year which will go on the tax
rolls. Councilmember Richards would like to see
adjustments made mid year for that purpose. Ms. Vega
advised that, other than the General Fund, funds are
restricted and they monitor the General Fund daily.
Special fund projects and programs will not go forward if
funds are not available. City Manager Easter advised
that previously the city had overestimated revenue
figures, however, these figures are prudent and
conservative. Staff will continue monitoring and will
come back at mid year for adjustments or reallocation of
funds. Every city is facing the uncertainty of the state
situation.
4
June 27, 1991
Minutes - Page 5
Councilmember Richards does not feel most businesses
would be projecting an 18% increase in revenue in the
present economy and further concerned how the city could
project a 24% increase in assessed valuation with the
present growth pattern. Staff advised they used League
of Cities recommendations and the City's revenue history
to make the 1991/92 Budget revenue projections.
In response to Councilmember Hafliger, staff advised that
the property tax revenue figures included a percentage of
non-payment for the property tax figures. Staff has been
very careful not to overestimate revenues. It would not
be prudent for audit purposes. The City has used the
County's estimated assessed valuation minus non-payment
figures.
Ms. Vega advised that the traffic signalization
development fees are restricted to use for traffic
signals. The assessment district is the Soboba Scripps
area, and staff is hoping the amount will go on tax roll,
plus an amount for the current year. The CFD debt
service bond measure would not have full construction
this year, so city will pay principal and interest until
it is complete. The water surcharge fund is for the tank
construction. The water fund was a charge to replace and
repair lines.
In response to Councilmember Hafliger, regarding the
water enterprise fund, Ms. Vega advised that currently
there is $700,000 in that account. The budget includes
funds for a filtration plant as well as daily operation.
Fiscal status would be more fully addressed in a master
plan study which has been included in the proposed
budget. City Manager Easter advised that this would be
more fully addressed during the Public Works budget
discussion.
Mayor Boykin advised that EMWD is also going through a
recharge pilot project and the city should wait for their
input.
5
June 27, 1991
Minutes - Page 6
Councilmember Hafliger clarified that the Valley Well
Pumper's Association will be looking at a recharge
program. If approved, the Association would look to fund
from EMWD, Lake Hemet, the City of Hemet, the City of San
Jacinto, and private owners.
Councilmember Richards inquired regarding what is
happening with percolation tests on the river. Ponds
were dug for water injection?
Mayor Boykin stated he understood the early part of the
year ponds were built in the river bed and the March
rains washed them out.
Councilmember Hafliger feels details are very preliminary
on the Pumper's Program and more should be available
after August.
Ms. Vega advised the Redevelopment Agency will be covered
in the next budget session. Explained that funds are
generated once through a project area and only 1% tax is
collected. Such funds come to the city and do not have
to be shared with district, except with pass through
agreements, which the City has only one.
Public Works Director Evans handed out material to the
Council. Stated his presentation was based on policy
decisions, goals and objectives determined by the
Council. Almost all were incorporated in the budget, and
some with implementation of in-house changes in
operation. The budget reflects the costs associated with
implementation. Plans are for a water master plan, a
sewer master plan, a circulation master plan, a five year
capital improvement plan, traffic circulation plan, and
a public works maintenance program. Presented an
organizational chart, showing a small department with
many tasks, such as; city maintenance of parks, sewer
collection system, street lights, parkway trees, signs
and striping. Department has the same tasks as the City
of Riverside, but with a staff of eight. Proposing to
add to personnel in the maintenance areas, so that crews
can handle areas not presently systematically maintained.
Clarified for Council, the funding for Public Works
Director that includes the equivalent of the contract and
permanent staff for a total of twelve months.
6
June 27, 1991
Minutes - Page 7
Staff requested direction from Council on sewer and
water. Recently implemented a equipment replacement plan
which will identify for next year a list of equipment,
dates, and the cost to operate.
Explained that gas tax funds are received on a per capita
basis, which is a disadvantage with the many miles of
road in the city and low population. Most funds go to
maintaining existing streets.
In response to Council, regarding training, this has been
budgeted in another fund because of the restrictions
placed on many of these revenues. Will be addressed more
fully with the Fire Chief who will be addressing
upcoming training organizational program in the future
through consolidated effort. There are no minimum
training hours currently established. Staff advised that
training will be both in-house and on the outside as well
as will be tracked through the Fire Department in
accordance with SB 198.
Councilmember Richards concerned with the contract cost
for traffic signal maintenance. Mr. Evans explained it
could be very difficult to eliminate contracting with
Caltrans. City Manager Easter suggested this be
evaluated this year and staff will come back with a
report on alternatives.
Councilmember Leahy inquired regarding a pavement
management study. Mr. Evans advised this could be
accomplished in-house, along with an inventory of
streets, and an evaluation on the condition of streets,
through some low cost software. An intern will be
utilized to assist for this purpose.
Mr. Evans advised that most of the programs require a lot
of inventory work, and once the basic inventory is
complete, it can be maintained and utilized for all
studies resulting in long term savings. TDA funds are
mainly for transit, but can be used for street
maintenance and for slurry seal and overlays. Cannot
utilize these funds for sidewalks.
7
June 27, 1991
Minutes - Page 8
Mr. Evans clarified for Council that funds must be used
to improve the travel way although some work can be
accomplished while doing requisite work. For instance,
eroding along shoulders can be addressed under drainage
improvements which is acceptable. Staff recommends that
a motor grader be contracted for next year.
Staff will not know the amount of Article 8 money until
November, and 1990/1991 funds were just applied for. The
majority of the funds are primarily for transit needs,
which have not been met, and eventually there will be no
funding left for roads. Any estimates, if funds are not
received, projects simply will not go forward.
In response to Councilmember Richards, Ms. Vega advised
that any funds budgeted and not utilized will be carried
over at the end of the fiscal year and added to the new
fiscal year projection. This could result in projected
expense, in excess of new fiscal year revenues.
Mr. Evans advised that traffic safety funds are
restricted primarily to signals, signage and striping,
and crossing guards. For the first time there is a
proposal by the school district to have the City fund and
supervise crossing guards. The City staff has included
$43,000 for the proposed program. City Manager Easter
advised this is something the Police Chief has been
working with the school district on. Would like to fund
a DARE officer in exchange for the city taking the
crossing guard program. Staff would recommend a very
cautious and careful review of this program and funds
have been incorporated, only if Council chooses to
implement. However, staff recommends that Council take
a hard look with regard to such a proposal. Staff would
recommend the city continue to pay the school for
administration. This needs to be discussed more fully
with the Police Chief.
Councilmember Richards clarified, that although budgeted,
it was still a Council decision. Even if Council
approved, would still require negotiations with the
school district and a final agreement would come back to
the Council for approval.
In response to Councilmember Leahy, if not approved,
staff will come back with alternative uses such as
traffic safety program or upcoming programs.
8
June 27, 1991
Minutes - Page 9
Staff advised that the County is working with WRCOG on a
regional circulation plan. The objective is to introduce
a mitigation fee to help finance circulation needs and
WRCOG is also offering cities who want to participate, an
opportunity to complete a local circulation element as
part of the study. The advantage is that there would be
less cost by joining with the County. It would also
ensure that projections would be consistent between the
regional and our local plan. Could be offset with fees
to widen streets, etc.
Mr. Evans handed out a Public Works Special Fund Summary.
Advised they will be coming back with a water master plan
with proposed rates, etc. Will use a portion of reserves
to fund a master plan. The water surcharge is enough to
pay off the tank. Could continue the surcharge and
designate it to capital improvement, including the second
filtration plant to be accomplished next year. The
option would be to raise rates, tap reserve accounts,
leave the surcharge or a combination of all three.
City Manager Easter proposed that surcharge could be
identified on billing and an insert sent to explain the
purpose for continuing.
Councilmember Richards advised he had researched the
surcharge and clarified with staff that some $228,000 was
in reserve, in excess of the principal and interest.
City Manager Easter clarified that is why it is being
brought to the attention of the Council. Staff
concerned, however, if the surcharge is removed, once the
master plan is complete they will probably have to
reinstate the surcharge and suggested that it simply be
retained. Stated this is strictly a policy decision.
Councilmember Richards would prefer that the surcharge be
removed and the people advised that the tank has been
paid for, then come back for additional funding at a
later date.
Staff reminded that there are some $2 million needed in
improvements, some lines are 100 years old. Will have to
also look at replenishment charge, water reclamation
charge, and clean up charges which will be upcoming.
9
June 27, 1991
Minutes - Page 10
The city could be coming back in a year asking for more
than the dollar back. Pointed out the fixed sewer fee
was $2.00 and more was spent. Whathat helped was that in
addition to generating new connections, there were
reserves, which will cover maybe 3-6 months and then will
drop steadily. Council will have to consider a sewer
service charge increase, which would be estimated at this
time to be 66 cents. This will be another policy
decision. Staff will know more on this with the
completion of the proposed sewer master plan.
Mr. Evans discussed the LLMWs. Stated that all street
lights are in the district and every resident pays $1.20
per month; and if included in a landscaping district,
that their fee is more than that. The actual cost for
street lighting alone should be $1.50-1.60. Staff
recommends cost be maintained for a year; and that in the
future staff will review setting up the districts
differently, with costs placed on the tax rolls and
updated inventory. Some districts should be combined to
be more cost effective.
Councilmember Hafliger would like to see a citizen
committee involved in this process to develop a sense of
ownership. Staff advised there will be more on this at
the second meeting in July.
Ms. Vega clarified for Council the refuse, water and
sewer franchise fees, the basis for collecting and their
purpose. Presently staff is also evaluating Edison and
Gas for possible increases. Cable would not be an
exclusive franchise, but could be charged a franchise
fee.
Councilmember Richards concerned that the City is
charging themselves a franchise fee. Staff clarified it
was a matter of reapportioning funds to other accounts.
City Manager Easter explained this was necessary, unless
the General Fund was to be used to subsidize various
enterprises. Staff would like input from Council on
this. She further clarified for Council, that at the end
of budget sessions all the various issues presented
tonight will be addressed by Council, with direction
asked by the staff. If some direction is provided now
staff can begin to make adjustments accordingly.
Otherwise will wait until the next budget session.
10
June 27, 1991
Minutes - Page 11
4. CLOSED SESSION
4.1 Pursuant to Government Code Section 54957.6 Labor
Relations
At the hour of 9:20 P.M. the City Council recessed in Closed
Session.
At the hour of 10:15 P.M. City Council reconvened in open session
with no action being taken and all members present except
Councilmember Ford.
3. BUDGET WORKSHOP SESSION (Continued)
3.1 Presentation of Budgets for Fiscal Year 1991/1992.
Fire Chief Chadwick made a presentation. Promoted a non-
traditional role, one where staff is versatile, more
community oriented and improved public relations. Will
be adopting, in accordance with SB 198, a policy by July
1st.
In response to Council, staff advised that presently they
are looking at space needs. Chief Chadwick handed to
Council the department's mission statements. Based on
Council direction, code enforcement will be a real
priority this year, with staff looking at a number of
programs, such as low cost loans. Programs will have
measurable objectives. Presently staff is covering 70%
more than the number of average calls state wide per fire
fighter. Even though there is only one station,
automatic aid agreements with the City of Hemet and the
County have resulted in a second engine company to every
call at no additional cost.
Staff suggested looking into an ambulance franchise
because of the exclusive operating zone.
Clarified for Council that inspection of gas tanks in the
past were at no cost and hence was being subsidized, that
is the purpose of a fee.
11
June 27, 1991
Minutes - Page 12
Councilmember Richards inquired regarding the equipment
from CFD Mello Roos. Staff clarified that the engine was
purchased (one-half each with CFD District #1 and #2
funds), and then not enough funds were available to equip
it. Rather than the brand new engine sitting idle, and
old engine used, fire mitigation fees (and a note against
CFD 1 when funds are available), are requested to equip
the engine thereby allowing it to be utilized, both for
the benefit of the district and the remainder of the
city. Without this process, the equipment is unusable
for the benefit of anyone.
Councilmember Richards voiced some concerns with the
overtime budget. Staff clarified the need, based on a
three person shift, to cover for vacations, illness,
training and compliance with FLSA. Only way to avoid
would be additional staff, and that would require one
person per shift, which equates to more than the allotted
overtime. Could reduce by setting a policy of two
persons per shift, which would be a policy decision by
Council, it is a matter of service level the city wishes
to maintain.
City Manager Easter, stated for the purpose of
comparison, the Police maintain a staffing level minimum
of one sergeant and two patrol officers. Advised this is
a policy decision by the Council based on the service
level they wish to provide.
Chief Chadwick stated that the philosophy of the Fire and
Life Safety Department is for staff to work harder and
smarter. Feels additional staff is not the cure all.
Feels there is a lot of potential through the use of
reserve fire fighters and will be coming back to Council
at a later date to discuss further.
Propose to contract plan check and other services with
ICBO and will be evaluating the Assistant Building
Official position and the possibility of in house plan
check services. Will review the alternatives, i.e.,
hiring a plans checker or sharing one with the City of
Hemet.
12
June 27, 1991
Minutes - Page 13
Council consensus to continue Budget review at a special
session at 6:30 P.M. on July 9, 1991.
A MOTION was made by Mayor Boykin, seconded by
Councilmember Leahy to adopt Fiscal Year 1990/1991
Budget. Motion carried on a 4-0 vote, with Councilmember
Ford absent.
City Manager Easter explained that a matter had come up
f
o
l
l
o
w
i
n
g
the posting of the agenda and time limits dictate a respo
n
s
e
i
f
t
h
e
Council may be interested in participating. A number of
R
i
v
e
r
s
i
d
e
County jurisdictions are planning to request a joint
a
u
d
i
t
o
f
County Fire District Services and Library Services at
a
c
o
s
t
o
f
$500 per agency.
Council consensus that there is interest in pursuing th
i
s
f
u
r
t
h
e
r
.
5. ADJOURNMENT
There being no further business, a motion was ma
d
e
b
y
Councilmember Hafliger, seconded by Councilmember Lea
h
y
t
o
adjourn. Motion carried on a 4-0 vote with Councilmembe
r
F
o
r
d
absent. The hour of adjournment being 11:35 P.M.
Submitted by
Approved by
Pamela L. Lee, CMC
Francis R. Boykin, Mayor Deputy City Clerk
13
San Jacinto Police Department
160 West 6th Street
San Jacinto, CA. 92583
MEMORANDUM
To:
From:
Date:
Subject:
Honorable Mayor and Council Members via City Manager
Community Center Administrator
July 10, 1991
Proposed Policy and Procedures Manual for Center Use and
Recommendations
The attached proposed "Policy and Procedures Manual" is the
culmination of several months work which included meeting with
members of the community, Center staff, and research from other
sources. The proposed manual is recommended for use primarily due
to the lack of prior standards or guidelines. The manual has been
developed as a "basic" set of standards with separate appendices to
be used in the applicant packets.
Some of the key issues in the manual:
Written guidelines for Center staff to process applications
without having to guess whether the applicant qualifies for a
specific category.
Written guidelines for the applicant to better understand what
is expected when using the facility.
Definitions which were derived from either Blacks Law
Dictionary, California Government Codes, California Business
and Professions Codes or San Jacinto Municipal Code in order
to standardize meanings.
The standardizing of approval or denial procedures which helps
expedite the processing of applications.
Categorizing facility users.
Providing "Life Safety" procedures so center users may enjoy
the Center by being aware of minimum precautions.
Publication of supplementary regulations which details
facility use when alcohol is present, bingo is played or when
Memorandum - Policy and Procedure Manual
July 10, 1991
Page 2
prior requirements are necessary to decorate and etc.
Revision of the application form.
A new hold harmless agreement.
The addition of insurance requirements.
Finally, a recommendation has been made to consider a fee structure
which provides the necessary framework for making the Center more
in line to pay for itself. At this time it costs $11.27 per square
foot to operate the Center. The income over the past two years has
averaged approximately $6,500 and the cost during this same period
for maintenance and operation alone averaged $33,000. This cost
did not include personnel services which averaged $45,000.
Should the policies and procedures for the operation of the Center
be adopted, administrative regulations would be formulated to
ensure a smooth and efficient operation for processing paperwork,
the handling of funds, issuance of receipts, and any other areas
which warrant written guidelines.
Draft
SAN JACINTO COMMUNITY CENTER
Policy and Procedures Manual
Draft
FORW
This manual was developed as a tool for the operation of the San
Jacinto Community Center. The contents herein is designed to assist in the
day-to-day operation of the Center, it's maintenance, responsibility,
accountability, and procedures for the use of the facility by individuals,
clubs, community groups or organizations.
The San Jacinto Community Center is an integral part in helping
maintain the "quality of life" within the community. The Center is designed
for the purpose of providing individuals, community groups, clubs, and
organizations a place to congregate, whether for social activities or business
meetings.
The San Jacinto Community Center provides a variety of programs for
our senior citizens and further provides them with a place to gather and
partake in simple conversation or participate in major projects. The Center
affords the senior citizen an opportunity to address concerns unique to their
age group and through this interaction, peace of mind may be gained.
Additionally, many other organizations use the center for a variety of
activities ranging from boating safety to legal aid, from computer
enthusiasts to community mixers, all sharing in making the center a hub of
activity.
Due to the diversity of the Center's uses, and the fact the building is
City property, it was felt this manual was necessary to ensure all present
users and any future users understand the requirements and responsibilities
for facility use.
TABLE OF CONTENTS
Page
Forward
Policy Statement
Definitions
Procedures
Requesting and Reserving Use of Facilities
Liability
Approval Procedures
Reasons for Denying Requests
Opening and Closing of the Center
Categories of Use
Equipment
Life Safety
Publicity
Supplementary Rules and Regulations
Appendix "A" - Application for Use of Community Center
1
2
2
3
3
5
6
6
7
7
8
Appendix
Appendix
Appendix
Appendix
Appendix
Appendix
- Certificate of Compliance
- Hold Harmless Agreement
- Insurance
- Comprehensive Rental Fee Schedule
- Regulations Regarding Life Safety
- Regulations for Individuals and Organizations
1113 11
C
IID II
11 E11
F ll
f IG
Appendix "H" - Regulations for Receptions and Private Parties
Appendix "I" - Regulations for Dispensing of Alcohol
POLICY Als.ID PROCEDURES
I. Policy
A. It shall be the policy of the City of San Jacinto that
the use of the Community Center, the outside grounds, and
its parking area shall be made available_ for use by
individuals, community groups, clubs, organizations or
parties upon proper application.
II. Definitions
A. Whenever in this manual the following terms are used,
they shall have the meanings respectively ascribed to
them in this section.
1. City - shall mean the City of San Jacinto.
2. County - shall mean the County of Riverside.
3. Community Center - shall mean the City of San
Jacinto Community Center, 625 Pico Street, San
Jacinto, California, 92383.
4. Day - shall mean the whole or any part of period of
24 hours from midnight to midnight.
5. Insurance - shall mean a contract whereby one
undertakes to indemnify another against loss,
damage, or liability arising from an unknown or
contingency or act to occur in future.
6. Fee or Fee's - shall mean a charge fixed by law for
services or for use of a privilege under control of
government.
7. Application - The preliminary request, declaration,
or statement made by a party applying for use of the
Community Center or it's grounds on a form approved
by the City of San Jacinto.
8. Hold Harmless Agreement - Agreement or contract in
which one party agrees to hold the other without
responsibility for damage or other liability arising
out of the transaction involved.
9. Equipment - Furnishings, or outfit for the required
purpose such as tables and chairs, coffee makers and
etc.
1
Policy and Procedures
10. Business License - Permission by competent
authority to do an act which, without such
permission, would be illegal; the privilege to carry
on a particular business or to pursue a certain
occupation.
11. Parking Lot - That area set aside for the primary
use of parking vehicles whose occupants use the
Community Center.
12. Certificate of Compliance - A declaration in writing
setting forth certain facts and on a form approved
by the City of San Jacinto.
III. Procedures
The following procedures have been developed to assure that
the San Jacinto Community Center is used in a responsible
manner and that the public investment in this facilities is
adequately safeguarded.
A. Requesting and Reserving Use of Facilities
1. Reservations for use of the Community Center shall
be made in writing on the application form provided
by the City (Appendix "A"). Applications may be
obtained from the Community Center between the hours
of 8:00 A.M. and 4:00 P.M., Monday through Friday
except holidays.
2. The City, from time to time may determine the need
for a Certificate of Compliance (Appendix "B") in
addition to the application form. The Certificate
of Compliance form shall accompany the application
for processing.
3. Reservations shall be accepted on a first-come
first-serve basis and shall be considered firm only
when all forms have been completed and turned in and
the complete fee (if applicable) has been paid.
Telephone inquiries are not binding and do not
constitute a reservation.
4. All applications for use of the Community Center or
any portion thereof are subject to the approval
process. Denial of use to any applicant of the
Center, is based on provisions established in these
procedures. Any applicant denied use of the
facility may appeal to the City Council.
2
Policy and Procedures
5. Refunds for canceled reservations shall be issued
only when cancellations are received 15 days prior
to the scheduled date of use. Refunds shall be made
within 30 days of cancellation through City warrant.
B. Liability
1. Each application for use of the Community Center
shall have a "Hold Harmless Agreement" (Appendix
"C") completed at the time the application is turned
in for processing. Individuals or organizations
using the Center or any of its equipment shall be
made aware of the contents of the "Hold Harmless
Agreement" and shall have a full understanding of
the document.
2. Insurance shall be required for any use of the
Center. Those individuals or organizations who do
not possess insurance or those individuals or
organizations who do possess insurance but do not
have an addendum naming the City of San Jacinto as
co-insured shall either obtain the addendum prior to
final approval for use of the Center, or, purchase
insurance from the City (Appendix "D"). Limits of
liability shall be $1,000,000 General Aggregate,
Personal Injury and Each Occurrence and $100,000 for
Property Damage.
3. Organizations who frequently use the Center may have
on file with the City a copy of the insurance policy
naming the City as co-insured. Should this document
be on file, no further action is required except at
policy expiration. The organization shall be
responsible for obtaining the new coverage and
providing the City with a copy.
C. Approval Procedures
1. In order to expedite approval for use of the Center
by applicants, the following process procedures
shall be followed:
a. Upon applicant returning all documents to the
Community Center (during the times stated in
3.A.1 above), a review shall be completed by
the person accepting the application. The
Center shall make copies of the documents for
their "Temporary" file and direct the applicant
to the Police Department (Police Department
3
Policy and Procedures
Secretary's Office) with the original
application, for payment of any processing
fee's and issuance of receipts. The
applicantshall be advised that the balance of
any fee's due shall be required 15 days prior
to the event. Failure to pay the fee's within
the time allotted shall be cause for automatic
cancellation of the reservation unless other
arrangements have been made with the Center
Administrator or his/her designee prior to the
scheduled date of the event. In no case shall
full receipt of payment be less than 10 days
days prior to the event. Extensions shall be
on a case by case basis.
b. Upon receipt of any fee due at time of
application, a receipt shall be issued to the
applicant showing amounts paid and any amounts
due. The receipt shall also reflect the
balance outstanding "due by" date.
c. The original application shall be forwarded to
the Police Department Administrative Services
Division for processing (if applicable). Upon
review and approval, the application shall be
forwarded to the City Business License Division
for further processing. Should the application
be denied for any reason by the Police
Department, the denial shall be discussed with
the Center Administrator or his/her designee.
If the denial is upheld, the applicant shall be
notified in writing and, the appeal procedures
outlined.
d. The City Business License Division shall review
the application for business license
requirements (if applicable). Should a City
Business License be required, the applicant
shall be notified by the Licensing Division as
to the requirements. Dependent on the time
constraints the notification should be by
letter, however, a telephone call may be
sufficient on short processing deadlines. Upon
approval the application shall be forwarded to
the Risk Management Division. Should the
application be denied by the Business License
Division, the denial shall be discussed with
the Center Administrator or his or her
designee. If the denial is upheld, the
4
Policy and Procedures
applicant will be notified in writing and, the
appeal procedures outlined.
e. The Risk Management Division shall review the
application for proper insurance requirements.
Should insurance be required, the applicant
shall be notified by the Risk Management
Division as to the requirements. Dependent on
the time constraints the notification should be
by letter, however, a telephone call may be
sufficient on short processing deadlines. Upon
approval, the application shall be forwarded to
the Police Department Secretary's Office for
retention until all fee's have been paid. Upon
payment of all fee's, the application shall be
forwarded to the Center Administrator for
disposition.
f. Upon final approval, the original application
shall be forwarded to the Center for filing.
The "temporary" application shall be removed
and destroyed.
g. In no case shall an application be accepted
when the requested date of use provides for
less than 10 days for processing unless good
cause exists for less process time. Good cause
may be i.e., legislative representative in the
area and a meeting has been set up on short
notice; State, County or Local officials
request use of the Center on short notice; or,
private party had made other reservations with
another facility and had been canceled out and
the Center is available. These types of
requests will be on a case by case basis.
D. Reason for Denying Request
1. The City may deny an applicant the privilege of
using the Center, even if the Center is otherwise
available, for any of the following reasons:
a. Failure to provide proper insurance coverage
when such coverage is required.
b. Failure to pay all fee's within the time period
required when such fee's are appropriate.
c. Failure to complete all documents necessary for
5
Policy and Procedure
processing the application in accordance with
City regulations within the time allotted.
d. Previous history of Center use which resulted
in damage or misuse either to the Center or
it's equipment.
e. Substantiated violation of the rules and
regulations set by the City.
E. 1. Opening and Closing of the Center
a. During the Centers normal hours of operation,
the Center is readily accessible for use
through the Centers personnel.
b. During evening and weekend use, the user shall
be required to pick up the key at the Police
Department. Keys will be released at the time
specified on the application form.
c. At the user's option, an on-site attendant may
be provided at an additional charge. Should
the user desire an on-site attendant, the
person accepting the application shall ensure
the cost is added into the user fee.
d. Closing the facility during non-working hours
shall be the responsibility of the user unless
an on-site attendant is utilized. The user
shall return the key to the Police Department
immediately upon closing.
F. Categories of Use
1. In an effort to operate the Center as equitably as
possible, use shall be defined in the following
categories:
a. Category "A" - All City sponsored activities
and use by departments and divisions of the
City.
b. Category "B" - All non-profit organizations
(proof of non-profit status may be required),
clubs and associations, civic groups, and other
governmental agencies.
c. Category "C" - All weddings, receptions and
6
Policy and Procedures
private parties and etc.
d. Category “Du - All commercially
sponsored activities, use by business groups
for profit, associations or individuals whose
use of the facility is for monetary gain or
business promotion.
2. Information on the current fee schedule (Appendix
"E") shall be by resolution.
G. Equipment
1. The City may make available at the Center various
pieces of equipment which may be requested at an
additional charge.
2. Any additional equipment necessary shall be provided
by the applicant at their own expense.
H. Life Safety
1. The San Jacinto Fire Department in accordance with
the State of California, Uniform Fire Code has
imposed certain regulations (Appendix "F") regarding
life safety during use of the Center. These
regulations are to be desiminated at the time of
application for use of the Center. In addition,
regulations shall be posted in various areas for
public viewing and shall not be removed.
2. All exit doors shall be required to be unlocked or
capable of opening under panic situations without a
key during normal operating hours of the Center.
IV. PUBLICITY
A. Publicity of any event held at the Center should not be
released until the final reservation is confirmed.
Events which are not sanctioned by the City or a
volunteer program held at the Center on a regular basis
shall be advertised where the person inquiring into the
event does not rely on the Center for the necessary
information. Such information shall be directed within
• the advertisement to contact a telephone number or
address other than the Center. Event organizers may
provide information to the Center reception desk if they
7
Policy aud Procedure
chose to do so, however, as stated above, inquiries
should be directed to another location.
V. SUPPLEMENTARY RULES AND REGULATIONS
A. Additional rules and regulations (Appendix's "G, H, and
I") shall become a part this manual and are provided for
functions which require special attention. Users of the
Center who serve alcohol, play bingo, require decorating
the Center and etc., shall be governed by these
supplementary rules and regulations.
8
CITY OF SAN JACINTO
COMMUNITY CENTER
625 PICO STREET
SAN JACINTO, CALIFORNIA 92383
(714) 654-7212
APPLICATION FOR USE OF COMMUNITY CENTER
Individuals requesting use of the Community Center shall be required to complete an application
form and any attachments prior to processing. Required deposits (if applicable) shall
be paid at the time application is made.
Applicant Name: (First)
(mt)
(Last)
Home Address: (Street)
(City)
(Zip)
Business Address: (Street)
(City)
Home Phone: ( ) Business Phone:_ )
Name of Organization (if applicable):
Purpose of Facility Use:
Date(s) Requested:
*Time(s): C ) a.m. [ ] p.m. To: [ ] 8.M. [ ] p.m.
Will you need time to decorate: C I No C I Yes Date Requested:
Time requested for decoration: [ ] a.m. C I p.m. To: I ] a.m. C ) p.m.
Anticipated Attendance: Person in Charge:
*Room(s) Requested: C ] North C ] West C ] Kitchen C ] Outside C I Parking Lot
Will alcohol be served? C I No I ] Yes Will there be a charge: C ] No C ] Yes
Will there be music/entertainment: C ] No I ] Yes Type:
Event open to public: C I No I ] Yes Admission Charged: C I No C ) Yes
Equipment requested to be furnished:
E J Tables - # ) Piano C I Other
I ) Chairs - # CI Stereo
Applicant Signature
Date
City Use Only:
Application Taken By: Date:
Copies of Application Distributed: C I Yes Date: By:
CITY OF SAN JACINTO
HOLD HARMLESS AGREEMENT
as a user of the San Jacinto
Community Center, located at 625 Pico Street, San Jacinto, CA. 92383, hereby
agree to hold the City of San Jacinto, it's elected officials, officers, agents and
employees, harmless from any liability for damage for personal injury, including
death, as well as for claims for property damage which may arise from the use
by the undersigned organization or individual.
I further agree, as consideration for being permitted by the City of San
Jacinto to use the facility, my assignees, heirs, distributees, guardians, and legal
representatives will not make a claim against or sue the City of San Jacinto, it's
elected officials, officers, agents and employees for injury or damage resulting
from negligence or other acts, howsoever caused by any employee, agent, or
contractor of the City of San Jacinto.
I HAVE CAREFULLY READ THIS AGREEMENT AND
FULLY UNDERSTAND ITS CONTENTS. I AM AWARE
THAT THIS IS A RELEASE OF LIABILITY AND A
CONTRACT BETWEEN MYSELF AND THE CITY OF SAN
JACINTO, IT'S ELECTED OFFICIALS, OFFICERS,
AGENTS AND EMPLOYEES AND I SIGN THIS CONTRACT
OF MY OWN FREE WILL.
Executed at San Jacinto, California, on [month]
[day] , 19
[Releasor] 'Date]
[Witness] [Date]
MEMORANDUM OF INSURANCE
FOR TENANT USERS/LESSEE
Name of City . City of San Jacinto
Tenant User/Lessee
Event
Date
Location Community Center, 625 South Pico, San Jacinto, CA 92383
Premium $
Limits of Liability
$ 1,000,000. General Aggregate (Other Than Products-Completed
Operations)
$ 1,000,000.
$ 1,000,000.
$ 1,000,000.
50,000.
5,000.
Products-Completed Operations Aggregate
Personal and Advertising Injury
Each Occurrence
Fire Damage
Medical Expense
THIS MEMORANDUM OF INSURANCE SERVES AS EVIDENCE OF INSURANCE AND IS
SUBJECT TO VARIOUS EXCLUSIONS OUTLINED ON THE MASTER INSURANCE
POLICY.
Company: American Casualty Company
Broker: Marsh and McLennan, Inc.
301 Vanderbilt Way, Suite 200
San Bernardino, CA 92408
HAZARD SCHEDULE I
Effective on and after Standard Time
This endorsement forms part of Policy No. Expiration Date:
Issued to
By Company
SCHEDULE OF HAZARD/RISK CLASSIFICATIONS
(Low/Minimum Hazard Risks)
Antique Shows
Art Festivals
Art Shows
Auctions
Auto Shows
Awards Presentations
Ballets
Banquets
Bazaars
Beauty Pageants
Bingo Games
Boat Shows
Body Building Contests
Business Meetings
Celebrations
Chambers of Commerce Events
Charity Benefits, Auctions & Sales
Cinemas
Civic Clubs & Group Meetings
Classical Music Concerts
Concerts-Indoors (under 1,500)
Consumer Shows
Conventions in Buildings
Craft Shows
Dance Shows
Debutante Balls
Dinner Theaters
Drill Team Exhibitions
Educational Exhibitions
Electronics Conventions
Exhibitions
Exhibits in Buildings
Expositions - Capacity
Fashion Shows
Fishing Events
Flower Shows
Garden Shows
Graduations
Gun & Knife Shows
Gymnastic Competitions
Harvest Festivals
Home Shows
Housing Shows
Ice Skating Shows
Instructional Classes
(Non-Mechanical)
Ladies Club Events
Lectures
Legitimate Theater
Luncheons
Meetings (Indoors)
Mobile Home Shows
Motion Picture Theater
Musicals (Not Rock)
Operas
Operettas
Organized Sight-Seeing Tours
Outings
Pageants
Parties
Plays
Proms
RV Shows
Scouting Jamborees
Seminars
Social Gatherings
Social Receptions
Speaking Engagements
Symphony Concerts
Teleconferences
Telethons
Theatrical Stage Performances
Trade Shows in Buildings
Vacation Shows
Wedding & Receptions
DATE OF ISSUE: 04/01/91
Z SCIIEDULE ifi
Effective on and after Standard Time
This endorsement forms part of Policy No. Expiration Date:
Issued to
By Company
SCHEDULE OF HAZARD/RISK CLASSIFICATIONS
(Moderate Hazard/Increased Exposure/Average Risks)
Animal Acts/Shows
Arcades
Baseball
Bicycle Rallies
Carnivals (No Rides)
Casino & Lounge Shows
Concerts (Rock - Under 5,000)
Country Western Events
Ethnic Celebrations
Film Productions (Non-Action)
Heads of State Events
Junior Athletic Games
Karate Meets
Kiddielands (No Rides)
Live Entertainment
Livestock Shows
Meetings (Outdoors)
Picnic Grounds with Pools
or Lakes (Excluding
Swimming and Diving
Lessons)
Promoters (Subject
to Special Rating)
Recreational Events
Ski Events
Softball
Sporting Events in
Buildings (Non-
Professional)
Tennis, Handball, &
Racquetball Courts
Theatrical Road Shows
Union Meetings
Zoos
DATE OF ISSUE: 04/01/91
SAN JACINTO COMMUNITY CENTER
Regulations for Individuals and Organizations
The following supplemental regulations for use of the San Jacinto Community
Center relate specifically to individuals, clubs, community groups, and similar
organizations which rent space in the Center.
1. Any individual, club, community group or organization utilizing
space in the San Jacinto Community Center must comply with all
local, state and federal laws. This includes necessary licenses, sales
tax permits, workers compensation, alcoholic beverage control and
all other laws pertaining to the particular individual, club,
Community group or organization.
2. No individual, club, community group or organization may use the
San Jacinto Community Center as a mailing address.
3. Telephones in the San Jacinto Community Center are for the Center
business use only. A pay telephone is available at the center for use
by Center users.
4. No organization may use the common areas or grounds of the San
Jacinto Community Center for solicitations, sales or any other type
of transactions. Common areas are defined as those areas not
available on a rental basis, including but not limited to the lobby,
office areas, and entry ways. Individuals, clubs, community groups,
and organizations renting room space may conduct sales and/or
solicitations within the rented space for the duration of the signed
rental agreement.
5. Permission to use the San Jacinto Community Center does not
convey any sanction of an individual, club, community group or
organizations philosophy or practices by the City of San Jacinto, it's
elected or appointed officials or employee's. No individual, club,
community group or organization may state or infer any official
sanction by the City of San Jacinto unless so ordered by the City
Council.
SAN JACINTO COMMUNITY CENTER
Regulations for Receptions and Private Parties
The following supplemental regulations for use of the San Jacinto Community
Center relate specifically to receptions, private parties and similar social
events.
1. During evening and weekend use, the user shall be required to pick
up the key at the San Jacinto Police Department, 160 West 6th
Street. Keys will be released at the time specified on the application
form. Maintenance schedules and other use of the facilities do no
allow for early access to the facility. Closing the facility during
non-working hours shall be the responsibility of the user unless an
on-site attendant is utilized. The user shall return the key to the
Police Department immediately upon closing.
2. Any decorations used must be removed and disposed of at the
conclusion of the event. Any alteration of existing facilities is by
prior permission only and must be obtained from the Facility
Administrator or his/her designee. (Use of large nails in the wall
or tape which may remove paint from painted surfaces are prohibited
in decorating).
3. Events at which alcohol is served are subject to separate regulations
(see "Regulations for Dispensing of Alcohol"), which will be
provided with the appropriate application form. Individuals are
required to advise Center staff if the user anticipates the dispensing
of alcohol.
4. An on-site attendant may be provided at an additional charge.
Should the user desire an on-site attendant, the user shall be
required to advise Center staff and the appropriate cost will be
quoted. .
5. The facility, parking lot, grounds and equipment shall be left in the
same conditions as they were prior to the event. Any loss or damage
shall be deducted from the refundable security deposit.
SAN JACINTO COMMUNITY CENTER
Regulations for Dispensing of Alcohol
The use of alcohol in the San Jacinto Community Center is by advance
permission only and must comply with all laws. Failure to comply with
California law and City of San Jacinto regulations concerning serving of alcohol
will result in the immediate rescinding of authorization to serve alcohol. The
following are requirements for the serving of alcohol:
A "Daily On-Sale General License" shall be required for all events
with the exception of private parties. (Note: A letter of
authorization from the San Jacinto Police Department is required
prior to obtaining the license from the Alcoholic Beverage Control
Board whose address is as follows:
Alcoholic Beverage Control Board
4505 Allstate Drive
Suite 102
Riverside, CA. 92501
(714)782-4400
Hours: 8:00 A.M. to 5:00 P.M. Monday through Friday
2. All hard liquor must be distributed over the bar into individual
servings.
3. All alcoholic beverages such as wine, punch, beer and champagne
must be consumed from individual containers (Note: NO GLASS
BOTTLES). Alcohol beverage shall be defined within the meaning
of the California Business and Professions Code and the California
Health and Safety Code.
4. When serving champagne, all bottles must be opened in the kitchen
prior to serving. Do not open champagne in the dining areas.
5. Events involving alcohol are limited to a maximum of six (6) hours.
FIRE DEPARTMENT
180 WEST SIXTH STREET • SAN JACINTO, CALIFORNIA 92383 • 714 - 654-2702
SAN JACINTO COMMUNITY CENTER
Regulations Regarding Life Safety
The following suplemental regulations for use of the San Jacinto Community
Center relate specifically to individuals, clubs community groups, and similar
organizations which rent space in the Center, and is required in accordance
with the State of California Uniform Fire Code.
If any of the following fire codes are violated, you as the event coordinator or
manager of said event shall be subject to a citation.
1. EXIT OBS7RUCTION - UFC Section 12.103 (a) [Exits shall not
be obstructed in any manner and shall remain free of any material
or matter where its presence would obstruct or render the exit
hazardous].
2. DOORS LOCKING DEVICES - UFC Section 12.104 (b) [Exit
doors shall be openable from the inside without the use of a key
or any special knowledge or effort. Exit doors shall not be locked,
chained, bolted, barred, latched or otherwise rendered unusable].
3. OCCUPANT LOAD - UFC Section 12.203 (a) [The occupant load
approved for any area of a building space shall not be exceeded].
4. FLAMMABLE DECORATIVE MATERIALS - UFC Section 11.204
[Cotton batting, either natural, artificial or manufactured, straw, dry
vines, leaves, trees or other highly flammable materials shall not be
used for decorative purposes in show windows or other parts of
commercial, industrial or institutional occupancies unless made
flame-retardant, provided ,liowever, , that nothing in this section shall
be held to prohibit the display of saleable goods permitted and
offered for sale. Electric light bulbs in such occupancies shall not
be decorated with paper or other combustible materials unless such
materials shall first have been rendered flame retardant].
SAN JACINTO COMMUNITY CENTER
CATEGORY TYPES
Category "A" City Sponsored Activities
Category "B" All Non-profit organizations, clubs, civic
groups, associations, and other governmental
agencies.
Catagory "C" All weddings, receptions, private parties, and
etc.
Catagory "D" All commercially sponsored activities, use by
business groups for profit, associations, or
individuals whose use of the facility is for
monetary gain or business promotion.
Comprehensive Rental Fee Schedule (continued)
"C" (per/hr)
North Room $60.00
00
North Room/Kitchen $75.00
West Room $40.00
Kitchen $25.00
"D" (per/hr)
North Room
North Room/Kitchen
West Room
Kitchen
$75.00
$100.00
$45.00
$35.00
*$200.00
SAN JACINTO COMMUNITY CENTER
625 Pico Street
San Jacinto, CA. 92383
(714)654-7212
Center Square Footage Information
Area
North Room
West Room
Kitchen
Freezer and Pantry Storage
Directors Office
South Office
East Office
Rest Rooms
Common Areas
Storage Space
TOTAL COMMUNITY USE SPACE
San Jacinto Senior Day Care Center
East Room
North Room
West Room
Storage Space
TOTAL DAY CARE CENTER SPACE
OVERALL TOTAL
Square Feet
2000
713
288
368
120
239
120
372
1122
222
5464
458
536
333
298
1752
7216
Total Cost 1991/92 Fiscal Year
$81,345 Cost per Square Foot
$11.27
AGENDA
SAN JACINTO CITY COUNCIL
AND THE CITY COUNCIL SITTING AS THE
REDEVELOPMENT AGENCY AND
INDUSTRIAL DEVELOPMENT AUTHORITY
DATE:
TIME:
WHERE:
July 16, 1991
3:00 p.m. - Study Session
Community Center
625 South Pico
San Jacinto, California
1.0 CALL TO ORDER
Roll Call
Moment of Silence for Reflection
Pledge of Allegiance
2.0 ORDER OF BUSINESS (For Discussion Only)
2.1 Study Session Guidelines - Pamela Easter
2.2 City Hall Space Needs - Ross Chadwick
2.3 Review of Northwest Improvement Area Plan - Brian McNabb
2.4 Discussion of Proposed Community Center Policy
Procedure Manual - Joe Kozma
(Proposed Council Action - August
2.5 Underground Utility Ordinance - Brian McNabb
2.6 Review of Agenda Items for 7:30 P.M. Council Meeting.
3.0 ADJOURNMENT
Next City Council meeting July 23 , 1991
BUDGET SESSION
I, Maurice Armster, do hereby certify that I caused to be posted
the foregoing agenda this 12th day of July, 1991, as required by
law.
Maurice Armster, City Clerk
Deputy
Memo
SAN JACINTO FIRE DEPARTMENT
July 12, 1991
TO: City Council via Pamela Easter, City Manger
FROM: Ross Chadwick, Fire Chief
SUBJECT: City Space Needs
REQUESTS:
Make a presentation to City Council and City staff at a study session on July
16, 1991:
• Discuss current space needs for the City as they pertain to
administrative staff (City Managers Office, Finance Department,
City Clerk and all other general administrative staff located on Main
Street), City Council and the developmental departments
(Community Development, Fire and Life Safety and Public Works
Director and Inspector).
• Look at options with their associated costs and discuss the advantages
and disadvantages of each option.
• Consider financing possibilities and how to pay for any
improvements.
2. Receive City Council direction/action.
BACKGROUND:
As the City of San Jacinto grows, the need for additional space for City staff also
increases. The City finds itself crowded at all of its facilities, but especially at the
current administrative and building and planning offices on Main Street. As you
know, we are experiencing a severe lack of space which at times limits our
productivity, efficiency and effectiveness.
Based on City Manager Easter's direction and in cooperation with Finance
Director Vega, I analyzed four viable options available to the City at this time.
Use the existing City offices for administrative staff and put a 3,000
square feet mobile on the south west corner of Sheriff and 3rd Street
for the Planning and Fire and life Safety Departments.
2. Use the existing City offices for administrative staff and move the
Planning and Fire and life Safety Departments to the San Jacinto
Business Park located at State and Fsplanade.
3. Move the administrative staff as well as the Planning and Fire and
Life Safety Departments to the San Jacinto Business Park.
4. Use the existing City offices for the Planning and Fire and Life
Safety Departments and move the administrative staff to the "old"
library on Main Street.
Attached are the initial cost estimates of each option. Each option will be
discussed in detail at the study session on July 16, 1991. We will look at the
advantages and disadvantages of each in eliminating space problems facing the
City. If you have any questions before this study session, please call me.
OPTION #1 - EXISTING CITY OFFICES PLUS MOBILE
Square Feet Available:
Square Feet
Mobile 3,000
Existing City Hall 3,400
Total Square Feet Available
Square Feet per City Employee
Lease Cost:
Land Lease ($275/month)
Mobile Lease ($1,818/mo,24 mo, $1680/mo, 36 mo.)
Total Lease Cost
Other Costs:
Tiedowns
Skirting
Handicap Ramp
Delivery
Block and Level
Knockdown
Return Freight
Sewer Hook-up
Water Hook-up
Paving
Utilities (electric, gas, phone)
I.andscaping
Total Other Costs
GRAND TOTAL FOR OPTION #1
Monthly Cost
Monthly Cost per Square Foot
6,400
256
24 Month
Cost
$6,600
$43,632
$50,232
$1,350
$945
$2,650
$1,245
$3,655
$2,500
$833
$500
$500
$5,000
$5,500
$1,000
$25, 678
$75,910
$3,163
$0.49
36 Month
Cost
$9,900
$60,480
$70,380
$1,350
$945
$2,650
$1,245
$3,655
$2,500
$833
$500
$500
$5,000
$5,500
$1,500
$26,178
$96,558
$2,682
$0.42
OPTION #1 - WITH IMPROVEMENTS AT EX STING CITY OFF CES
Improvements at Existing City Offices
$20,000
$20,000
Total of Option #1 with Improvements
$95,910
$116,558
Total Monthly Cost with Improvements
$3,996
$3,238
Total Monthly Cost per Square Foot
$0.62
$0.51
°PITON # 2 - EXISTING CITY OFFICES PLUS BUSINESS PARK
uare Feet Available:
San Jacinto Business Park
Existing City Hall
Total Square Feet Available
Square Feet per City Employee
Lease Cost:
San Jacinto Business Park Lease ($0.91 per sq ft/mo)
Total Lease Cost
Other Costs:
Improvements at Business Park @ $7.00/square foot
Total Other Costs
GRAND TOTAL FOr_7', CrITION #2
Monthly Cost
Monthly Cost per Square Foot
Square Feet
2,728
3,400
6,128
245
24 Month
Cost
$59,580
$59,580
$19,096
$19,096
$3,278
$0.53
36 Month
Cost
$89,369
$89,369
$19,096
$19,096
$3,013
$0.49
$78,676 $108,465
OPTION #2- WITH IMPROVEMENTS AT XISTING CITY OFFIC S
Improvements at Existing City Offices $20,000
$20,000
Total of Option #2 with Improvements
$98,676 $128,465
Total Monthly Cost with Improvements $4,111
$3,568
Total Monthly Cost per Square Foot
$0.67
$0.58
°PITON # 3 - SAN JACINTO BUSINESS PARK
Square Feet Available:
Square Feet
San Jacinto Business Park
5,464
Total Square Feet Available
5,464
Square Feet per City Employee 219
24 Month
Lease Cost: Cost
San Jacinto Business Park Lease ($0.91 per sq ft/mo) $119,334
Total Lease Cost $119,334
36 Month
Cost
$179,001
$ 179, 001
Other Costs:
Improvements at Business Park @ $7.00/square foot
Total Other Costs
GRAND TOTAL FOR OPTION #3
Monthly Cost
$38,248
$38,248
$38,248
$38,248
$157,582 $217,249
$6,566
$6,035
Pfonthly Cost per Square Foot
$1.07 $0.98
°PITON # 4 - EXISTING CITY OFFICES AND 'OLD LIBRARY
Square Feet Available:
Existing City Offices
Library
Total Square Feet Available
Sqiisre Feet per City Employee
Lease Cost:
Library Lease ($1,0481mo+$270/yr taxes)
Total Lease Cost
Other Costs:
Library Improvements
Total Other Costs
GRAND TOTAL FOR OPTION #4
Monthly Cost
Monthly Cost per Square Foot
Square Feet
3,400
2,262
5,662
226
24 Month
Cost
$25,692
$25,692
$20,000
$20,000
$1,904
$0.34
36 Month
Cost
$38,538
$38,538
$20,000
$20,000
.7.1,626
$0.29
$45,692 $58,538
OPTION #4 - WITH IMPROVEMENTS AT EX STING CITY OFF CBS
Improvements at Existing City Offices $20,000
$20,000 Total of Option #4 with Improvements
$65,692
$78,538
Total ii•fonthly Cost with Improvements
$2,737
$2,182
Total Monthly Cost per Square Foot
$0.48
$0_39
MINUTES
SAN JACINTO CITY COUNCIL AND THE CITY
COUNCIL ACTING IN THEIR CAPACITY AS THE REDEVELOPMENT
AGENCY AND THE INDUSTRIAL DEVELOPMENT AGENCY
JULY 2, 1991
1.0 CALL TO ORDER
The regular meeting of the San Jacinto City Council was called
to order at 7:30 P.M. by Mayor Boykin in the Community Center,
625 South Pico, San Jacinto.
Present: Councilmembers Ford, Hafliger, Leahy, Richards and
Mayor Boykin
Absent: None
A moment of silence was observed.
The pledge of allegiance was led by Mayor Boykin.
Special Presentations were made to; William "Woody" Wood of
Wood Transformer, Jerry Rice of Rice Development, Jim and Eva
Brewster of Del Taco, Dr. Rod Stapleton with the School
District and Pam Easter, City Manager for their contribution
to the "Say No To Drugs" brochure. Mayor Boykin presented
certificates.
Mayor Boykin advised there were two additional items on the
agenda; item 4.4 Soboba Springs and 5.3 a request for water
service by Ed Meyerson. Both items were matters for
consideration at previously posted meetings and were continued
to this date.
2.0 CONSENT CALENDAR
There were no speakers wishing to address matters on the
consent calendar.
A MOTION by Councilmember Hafliger, seconded by Councilmember
Ford to pull items 2.7 and 2.8 for separate action. Motion
carried on a 5-0 vote.
A MOTION was made by Councilmember Richards, seconded by
Councilmember Leahy to approve the consent calendar as
corrected. Motion carried on a 5-0 vote.
2.1 Minutes of Regular Meeting - June 18, 1991
Approved as corrected.
Councilmember Richards requested that a correction be
made to item 2.1, Page 13 change "Rose" family to
"Howard" family.
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2.2 Warrant Register No. 25408 through 25533 in the amount of
$281,817.09
Approved as submitted by the Finance Director.
2.3 CFD #3, Annexation #2
Adopted Resolution No. 1973 certifying the results of the
election and authorizing the recording of the Notice of
Special Tax Lien.
RESOLUTION NO. 1973
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN JACINTO, CALIFORNIA, DECLARING THE RESULTS
OF A "MELLO-ROOS COMMUNITY FACILITIES ACT OF
1982" SPECIAL TAX AND BOND AUTHORIZATION ELECTION
2.4 Ordinance No. 936 - Mobile Source Air Pollution Reduction
Adopted Ordinance No. 936 and waived full reading.
Councilmember Leahy questioned item 2.4, line 32 who was
conducting audit. Finance Director Vega stated it would
be audited by the South Coast Air Quality Management
District at the District's expense.
ORDINANCE NO. 936
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SAN JACINTO, CALIFORNIA, COMMITTING TO MOBILE SOURCE
AIR POLLUTION REDUCTION
2.5 Ordinance No. 937 - False Alarm Policy
Adopted Ordinance No. 937, amending the Municipal Code,
Title 8, Chapter 8.20 and waived full reading.
Councilmembers Ford and Leahy received clarification from
staff on item 2.5 regarding definition of alarm agent and
company operator. Chief Kozma stated these were taken
from the State Business and Professions Code and are
required by the State, and to deviate from this
definition would not maintain the standard. Further, in
response to Councilmember Leahy requested clarification
on the cost of fines. Staff advised this was the
standard violation penalty fixed in the Government Code
and are based on the number of false alarm responses.
Chief Kozma advised that they will be working with
Business Licenses as part of the administrative
procedures to be implemented. In response to Council
inquiry regarding the appeal process, staff advised this
would be by Public Hearing. At a later date Council
could adopt another process after the program has been in
operation.
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ORDINANCE NO. 937
AN ORDINANCE OF THE CITY OF SAN JACINTO,
AMENDING CHAPTER 8.20 OF TITLE 8 OF THE
SAN JACINTO MUNICIPAL CODE RELATING TO
ALARM SYSTEMS
2.6 Employee Health and Safety Policy Statement
Adopted Resolution No. 1974 establishing the policy
statement and adopting an Injury and Illness Prevention
Program.
In response to Councilmember Leahy on item 2.6, staff
advised that this policy and program were considered and
recommended by the City Safety Committee consisting of
representative employees of each work area. These are
not necessarily supervisors, and new representatives will
be selected each year.
RESOLUTION NO. 1974
A RESOLUTION ADOPTING A CITY INJURY AND ILLNESS
PREVENTION PROGRAM
2.9 Alley Abandonment - Between Seventh Street & Santo Drive
Adopted Resolution No. 1975 giving notice of intent and
setting the matter for Public Hearing August 6, 1991.
In response to Council, staff advised that once abandoned
responsibility will be assigned to the original owner
(condo complex) Homeowner's Association.
RESOLUTION NO. 1975
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN JACINTO, CALIFORNIA, OF INTENTION TO ORDER
ABANDONMENT OF AN ALLEY LOCATED BETWEEN
SEVENTH STREET AND SANTO DRIVE
2.10 Fee Credit - Premier Homes Tract 22882-2
Approved a fee credit for right-of-way acquisition for
Master Plan Storm Drain (Line J) in the amount of
$55,000.
2.11 Special Audit - County of Riverside
Ratified Council consensus for joint audit of County
fire, library and property tax methodology and
calculations by Hughes, Heiss in the amount of $500.00.
ITEMS REMOVED FROM CONSENT CALENDAR:
2.7 Tentative Tract Map 21943 - Third Extension
Request by Par-Mat Partnership for Village I - Soboba
Springs Specific Plan.
Councilmember Richards inquired regarding a technical
procedure. Referring to the minutes of June 18th, page
6, the comments by Mr. Marshall indicate there are only
two times when conditions can be amended or added; during
a zone change and approval of a tentative tract map.
City Attorney Cox advised conditions can be amended at
the time of discretionary action if desired by Council.
Councilmember Richards inquired, since clearly this
request for a one year extension is on a map already
approved, is this the proper time to add a condition for
school mitigation fees and an assessment district. City
Attorney Cox stated he believes it is appropriate to add.
Councilmember Richards was not in agreement. Feels the
request for approval was previously considered and the
matter before the Council at this time is merely an
extension of time to record and this is not the
appropriate time to add a condition.
Councilmember Hafliger inquired if a performance bond is
in effect. Staff advised this is a tentative map and
there are no bonds until the final map stage. Mayor
Boykin clarified that this phase was different than the
others and is not included in the bankruptcy.
Staff further clarified that this phase is included in
the existing CFD #1 Mello Roos as are the other phases.
This phase is not owned by Soboba Associates. The map
was originally submitted by Soboba Associates subject to
the conditions, was since modified under the development
plan by Par-Mat Partnership. Citizens in the audience
voiced objection to the third and final extension.
A MOTION was made by Councilmember Richards to grant a
one year extension to Tentative Tract Map 21943 and
condition be added to read "Prior to the issuance of any
building permits, the applicant shall pay all school
mitigation fees mandated by Government Code Section
65995. Motion failed for lack of a second.
Councilmember Leahy inquired regarding the assessment
district, and a possible partial mello roos. Staff
advised the wording of the condition would require the
City Council to take action later to require the
developer to join an assessment district, depending on
where they are in the development process.
4
Councilmember Leahy further inquired regarding
redevelopment. Staff advised it is not conceivable to
use redevelopment. The sole purpose was to build the
bridge. City Manager Easter advised that the district is
for the purpose of financing schools and should not be
confused with the purpose of the existing CFD. Mayor
Boykin clarified that this would only come about if the
school district takes the appropriate action and if it is
required by the City Council.
Councilmember Richards inquired if Village 1 was in both
the RDA and Mello Roos and would this be an additional
Mello Roos. Staff advised this was correct.
Councilmember Richards voiced concern that this area
would support another mello roos.
Staff, in response to Council, clarified that only the
school district can create the mello roos, and it is only
the City which can require the developer to join the
mello roos. Councilmember Richards voiced concern that
the school district should do this district wide. Staff
explained that the process allows the developer to annex
property owned to the district, as opposed to the
remaining area which would require a vote of the property
owners. City Attorney Cox advised that the city has the
authority to impose conditions to mitigate environmental
factors. The Government Code allows cities limited
authority on school overcrowding, limited power for
schools to approve mello roos and would be imposed only
on new development for the necessary funding. In
addition, there is a limitation to the amount of
taxation, believes the limit is 2% maximum, including the
normal 1% property tax. Manner of approving depends on
whether the territory is inhabited or uninhabited. If
inhabited with 12 or more registered voters requires a
vote, and if less requires a vote of the property owners.
Councilmember Hafliger feels this request for extension
has pointed out that many do not understand the mello
roos, the taxing abilities and liabilities. Recently
inquiries regarding funding of mello roos being
deductible has received both a yes and no answer.
Further stated this is a very complex problem and
suggested that the City Council, School District and both
agencies staff get together for a joint meeting to
discuss the issues and facts with those who are
knowledgeable on this matter.
Mayor Boykin pointed out that the applicant has agreed to
amend the density from 70 something to 50 something in
order to proceed with the project.
Councilmember Leahy inquired if it is possible to
postpone action until clarification is obtained on this
matter. Mayor Boykin felt it was possible.
Councilmember Richards felt action should proceed on this
matter and still meet for additional clarification.
Mayor Boykin pointed out that the developer could just as
easily remain with the present higher density also.
Community Development Director McNabb explained the
tentative map process and advised that the third
extension is a discretionary action. Further, if is the
developers intention to come back with a new product
which will be subject to new conditions. However, the
developer would like to keep his options open in the
event there is a delay in processing the new subdivision,
and this would simply be a formality keep options while
a lender is obtained.
Councilmember Hafliger stated the extension request has
nothing to do with the issue of a special financing
district, Council could approve the staff recommendation
and discuss the matter further at a workshop with the
school district.
A MOTION was made by Councilmember Hafliger, seconded by
Mayor Boykin to approve an extension on Tentative Tract
Map 21943 with the added condition "Prior to the issuance
of any building permits, the applicant shall pay all
school mitigation fees mandated by Government Code
Section 65995 and join an assessment district as required
by the City Council to finance school construction.
Motion carried on a 4-1 vote with Councilmember Richards
dissenting.
2.8 Final Tract Map 26020-2 (Old Mountain Associates)
Located between Evans and Shaver, east of Las Rosas.
Councilmember Hafliger requested this matter be postponed
until such time as the city and school district study the
various assessment district mello roos options and fully
understand what the issues are.
Councilmember Leahy inquired if it is possible to approve
with conditions regarding school mitigation? City
Attorney Cox advised that the Council must approve the
final map unless they find that the developer has not met
the conditions of approval or if it is not clear if all
the conditions of approval have been met. That would be
the only basis for denial or continuation, until such
time it is determined if the conditions have been met.
Further, there is a condition similar to the issue in
item 2.7 previously, the requirement to pay school fees
6
and participate in an assessment district to finance
school facilities. This could be required by the City
Council prior to map recordation and issuance of building
permits. A question has been raised how much this
involves and has put the developer in a bad spot. All
the parties should understand the issues and what
financing options are available for schools. The city
cannot arbitrarily continue the matter, it must be on the
basis of a question as to compliance with the conditions
of approval.
Councilmember Leahy clarified that the only condition in
doubt is Number 6. Staff indicated this was correct.
Further, staff advised the map could be approved but and
no permits or occupancy would be granted until
confirmation of compliance.
Councilmember Richards requested a copy of the original
conditions of approval, which were not available.
Further inquired if the applicant was present to address
this matter. Staff advised they were not. Councilmember
Richards voiced concern that staff advised this is a
ministerial action and cannot deny if requirements are
met. To the best of his knowledge the city has not
previously enforced this condition and now it is being
added to all the maps. Staff advised that similar
wording has been included on all new subdivisions for
about a year and a half. However, the action to
implement the mello roos must come from the school
district and they have never requested enforcement.
Staff further indicated that the condition was waived by
the school district by virtue of their not making a
request to staff for enforcement.
Councilmember Hafliger stated the school board and staff
have been requesting cooperation with the City for many
years, and have just recently began dialogue in this
vain. Feels at some point the City Council must take a
stand to impose the requirements and feels that time is
now. Over the years the school district has been making
informal requests which have had a band aid effect on and
the time has come to become more fully educated on these
issues before proceeding.
City Attorney again clarified that the necessary basis
for denial or continuation is that the city is not clear
if conditions have been met.
Councilmember Richards believes there should not be a
change in the process without matters being resolved with
the school district. Feels there has been nothing
submitted to substantiate school overcrowding.
Jerry Rice, Applicant, 163 East Main Street, San Jacinto,
stated that they build a quality product and are a small
company. Stated that this particular phase has only 49
lots and cannot obtain a loan until final approval. A
delay will cost them substantially. Advised there will
comply and have offered to pay school mitigation fees,
however, cannot proceed with the issue of a mello roos
unresolved. They will be putting in off site
improvements in the beginning and bonding for everything.
Have agreed to fund school needs through other
alternative methods, but the timing precludes a mello
roos on this particular phase. Advised, that yes, the
mello roos assessments are tax deductible as part of the
property tax bill, this pursuant to conversations with
the author of the Mello Roos bill and State Treasurer
Kathleen Brown.
Mr. Rice further stated that in the past, new buyers had
only four children, and only two of those were attending
school of the 22 homes sold. The school mitigation fees
alone were approximately $68,000. This particular tract
is targeted at the move up buyer, mostly retired and the
impact on schools would be very small. In general, there
should first be in place an agreement to finance the
district and they are willing to do that, but they are
asking for approval of the final map. If approval is not
obtained they will have to shut down and lay off
employees, because the mello roos formation could take
another 6-8 months and by then they could go broke.
Applicant agreed to join an assessment district, and help
set it up, at such time as the school district is ready
to proceed, for additional tracts coming on line.
Citizen commented from the audience. Mayor Boykin
advised this was not a public hearing.
Chief Kozma escorted the citizen out due to the
disruption and profanity.
Councilmember Ford recommended the motion include
condition number 6.
Mr. Rice advised that the Council must approve, deny or
continue but not add conditions. Staff suggested that
the map be approved with the added wording that no
occupancy be granted until the developer enters into a
mello roos. Clarified this is not additional condition,
just meeting the existing condition.
City Attorney Cox advised it does not have to be a mello
roos, merely must be satisfactory to the school district.
Further, Mr. Marshall cited other instances, may
negotiate something satisfactory to the school district.
Councilmember Hafliger suggested a $7.00 fee which would
allow the developer to seek a lender.
Councilmember Leahy clarified that it was the City
Council responsibility to assure that this is fair and
equitable and questioned if this was feasible. Staff
advised approval could be granted with requirement of
assessment district on other phases and on this phase,
prior to occupancy, developer shall enter financing as
required by the City Council, thereby still allowing the
City Council some option to review the specific fee
imposed and if not satisfactory can choose not to
enforce. Councilmember Leahy suggested the phasing in
process needs to be worked out. Staff advised that there
will be other tracts with a similar situation. A
transitional period is need to negotiate these unique
situations, need to phase in and perhaps an actual tax to
address this specific issue, with input from the Council
for those which pull building permits prior to a specific
date.
Councilmember Ford requested the City Attorney devise the
language for a motion to approve the tract map and
approval of the condition as necessary.
Councilmember Richards concerned that developer would be
building homes without knowing the cost, and may not know
for six months.
Mr. Rice advised that it would be very difficult, once
financing is in place, construction loan budgeted.
Whereas a specific fee, such as the $7.00 they could
proceed with a known cost and place future tracts in the
mello roos.
Mayor Boykin agreed with the applicant, since the cost
would be added to the tax bill of the home buyer, but
would have to be included in the financing of the home,
and this could not be done with an unknown cost.
Councilmember Hafliger troubled that this makes the job
of the Council difficult and the line has to be drawn on
the developers contribution to the community.
Construction loans are hard to come by and houses hard to
sell if there is no room for the children in the
district. Feels there is much frustration among all the
parties.
A MOTION was made by Councilmember Hafliger to postpone
until such time the school district and city council meet
in a joint session (within next two weeks). Motion
failed for lack of a second.
Staff voiced concern with the length of time to create a
district, and if not done by the time of occupancy, how
much would the tax be?
City Attorney Cost felt it would be appropriate for a
parallel action to set a time period to create a
district, and the condition to continue as required by
the City so the school district can figure the full cost
during the transition. If the superintendent feels it is
fair to create a phase in a presumably lower fee than in
the future this is also an option.
Staff inquired if the city would have to agree with that
rate.
City Attorney Cox advised this could be added to the map
contingent upon the condition being applicable prior to
closing of any escrow. Suggested it be up to the school
district more than the city to implement the mello roos
district, however the developer is sitting idle if the
school does not perform and we are not certain of the
time needed.
Councilmember Leahy inquired if the time of escrow was
important to consider?
Mr. Rice concerned how to approach selling without
knowing the fee. Right now is the time to build (90-120
days) because of weather and they are ready to pull
permits.
Councilmember Leahy commented that it is not like the
school district hasn't had time to be thinking about this
and suggested a 90 day time limit.
Staff indicated that within 90 days, not only could an
actual tax be negotiated and agreed by the developer and
the city council, but the school district should be well
on their way in creation of a mello roos, it can be
created in 60 days. The school district feels they have
a good handle on the figure to create a tax and may know
in 30 days the actual cost and maybe have the district
complete in 90 days.
Mr. Rice indicated he is willing to meet next week and
negotiate fee to pay immediately in lieu of a tax.
10
City Manager Easter advised the school superintendent is
willing to meet next week to work this out. Suggested
this matter needs to move ahead so the issue does not
continue to come up.
A MOTION was made by Councilmember Leahy to approve the
final tract map including that in order to comply with
condition #6, prior to closing escrow the developer shall
pay all school fees, pursuant to Government Code 65995
and participate as required by the City in an assessment
district to finance school facilities or as otherwise
agreed with the school district. Motion failed for lack
of a second.
City Attorney Cox suggested the motion be separated, and
the time limit in meeting with the school to put the
burden upon the school district to get moving. Further,
the condition can be included upon the final map
requiring the developer, prior to the close of any escrow
on the tract, to pay all school fees as required by
Government Code 65995 and participate in an assessment
district as required by the City for financing school
facilities or as agreed by school officials, and that the
school district shall estimate an amount of tax to be
imposed within 90 days.
Mr. Rice agreed with the portion to set up a fee but not
participating in an assessment district.
Councilmember Hafliger voiced concern that this matter
could wait two weeks for action, so there would be a
clear understanding. Inquired why there is such an
urgency.
Councilmember Leahy clarified that financing was the
urgency.
City Attorney agreed it would be nice to have additional
time for discussion.
City Manager Easter voiced concern that simply one word
can change a motion, and unclear how long the district
has to form the assessment district, also a concern of
Mr. Rice, suggested this action be continued to next week
to allow a few days to work with the school district on
the details.
Councilmember Richards clarified that staff presented
three options for action; I) approve final map and impose
condition number 6, 2) determine the condition has not
been met and deny, or 3) find it is unclear if the
condition has been met and continue until determined.
Feels that the mere 49 lots at issue here will not make
or break the school district, and in the meantime causing
delay for the developer. Suggested that the city work
with the school district over the next two weeks and let
the developer move forward with the project and work out
a fee arrangement with the school district. In addition,
clarified with staff that option 1 was basically to
approve and not impose condition number 6. Staff
confirmed this understanding. Staff suggested another
option 4) deferring the condition until close of escrow.
A MOTION was made by Councilmember Richards, seconded by
Councilmember Leahy, to approve Final Map 26020-2 and
condition number 6 be amended to read, developer will pay
all fees required by Government Code Section 65995.
Motion carried on a 3-2 vote with Councilmember Hafliger
and Mayor Boykin dissenting.
City Manager Easter clarified this to mean all school
fees currently required and would not include
participation in a mello roos as required by the city.
Councilmember Hafliger voiced concern regarding cutting
out the school district and not considering their
position on this. Concerned further, this could
eventually stop development all together. Opposed to
proceeding on this matter until all parties have a full
understanding of the ramifications.
Mayor Boykin concerned we do not know for sure the impact
this may have on other projects. The issue has been
going on for some time and there is a need to obtain an
understanding between the school district and the city
and come up with a manner of handling these issues when
the school district fails to form the necessary financing
mechanism. There has been ample time for the school
district to form an assessment district, and they must
proceed if the city is going to continue to enforce the
requirement. School district needs to understand they
must first act to form the assessment district before the
city can require participation in an assessment district.
Councilmember Richards questioned the June 20 meeting
with the City Manager and the school district regarding
financing options, and the City Council has gone above
and beyond to assist the process along, but property
development should not be penalized for this lack of
action.
Councilmember Ford felt very confident that the City
Manager, the school district and Mr. Rice work to resolve
the issue with the Council action to approve.
12
4.0 ORAL COMMUNICATIONS
4.1 Presentation by Hemet Homeless Task Force
Mr. Ken Shaw, Interim Director of Valley Restart,
distributed a profile statement. Stated that Valley
Restart is not interested in using facilities of the
Vosburg Hotel. Here this evening to provide an update on
the task force and what is taking place. In
approximately early April, a bus load of professional
people toured the area around Weston Park. It was clear
there was a need for a different location, and not in
proximity to the park. Advised the proposal is for a
drop in shelter, not permanent housing. The group is
still working to address some of the areas of concern.
Presently utilizing a mediator from Riverside County to
help relocate and bring together all sectors of the
community. Requesting support from various jurisdictions
including San Jacinto. Have already received support
from the City of Hemet and will be seeking support from
Community Action and the Board of Supervisors.
Staff advised that of RDA funds, 20% are set aside for
low income housing, however does not feel this proposal
would meet the required criteria for this type of
funding. Staff would need more time to research this if
directed by Council. Staff also stated that whether the
project is located within the city limits or the city's
sphere of influence, funds from derived from a specific
area must be utilized in that area.
Mr. Shaw pointed out the need to relocate in Hemet, since
many commute to the center by walking or on bicycle. The
area where they locate needs to be a metropolitan area,
near churches, and where there are volunteer resources.
The program recently acquired a van and can begin to
consider other areas. Requested a two week continuance,
until July 16, to receive more input from the County and
time to do more legal research for qualifications on low
income housing. This would also afford them the
opportunity to come up with some firm plans on what kind
of areas they may be looking for. Will also consider an
interim location.
Councilmember Leahy inquired if in two weeks the group
will be asking for a financial commitment. Mr. Shaw
indicated they would, but would like some time to do some
more research. Concern was voiced that the City of Hemet
does not have some of the same stipulations on RDA funds
such as San Jacinto.
13
Councilmember Leahy, in interest of expediency, requested
staff to look into the financial capabilities. City
Manager Easter suggested if the Council is interested in
considering the use of city funds for this project, that
staff will look at the different options.
Community Development Director McNabb indicated that RDA
funds cannot be used for housing outside the city limits
and that the City of Hemet may be utilizing some other
source of funding which is not restricted for this
purpose. If the City Council is interested, staff can
pursue other viable sources for financing, keeping in
mind if we look at General Funds we must keep in mind the
budget and look and need to look for other sources of
funding.
Councilmember Richards inquired regarding the use of CDBG
funds.
Mayor Boykin advised that actions were taken earlier in
the year for appropriation of CDBG funds.
City Manager Easter suggested that next March or April
additional allocation can be considered. Group should be
receiving this fall about $3,000 for the upcoming year,
of course that was not based on the need to relocate the
facility.
Mayor Boykin suggested that this matter be on the agenda
for the meeting of July 16, and direct staff to come back
with verification on funding for Council consideration.
Further he was under the impression a community in the
Coachella Valley was going to build a low/moderate income
homes outside the City of Palm Springs, Rancho Mirage,
Indian Wells, and had obtained approval. Staff to
investigate and bring back additional information.
City Manager Easter clarified that staff was to
investigate the RDA set aside and any other type funding
available.
Councilmember Hafliger suggested Mr. Shaw contact Bob
Slooper and have him available at the meeting.
4.2 Soboba Springs
Community Development Director McNabb gave an overview of
the history of this matter.
14
This was to provide for half of the bridge over the San
Jacinto River with the other half coming from the County,
and a deadline for doing so. The property owner failed
to meet the deadline and the project expired. The City
tried to create an alternative financing mechanism, but
with the density approvals it was not feasible for the
private sector to construct. City and county adopted a
joint RDA with San Jacinto as the lead agency, for the
Soboba Project Area, as a single purpose project area
with 20% set aside tax increment and no pass through
agreements. All jurisdictions agreed there was a
regional benefit and as soon as financing and
construction were complete the district would cease.
Under Redevelopment property tax is frozen at certain
levels and if land remains raw would only increase at an
annual rate of 2% and only a change in ownership would
the appraised value increase. The specific plan took
quite some time to approve. Assistance from CFD #1,
which purpose was to assist in funding the bridge, curb
and gutters, fire hydrants, stoLw drain, water, sewer,
public facility fire station and fire truck. The base
tax arrived at was $650.00 annually after adjustment,
$ 840.00 being normal.
In order to implement tract maps submitted and recorded,
a portion of the tract bonds for on site improvements
totaled $750,000 between the two tracts. About half has
been developed and Soboba has gone into bankruptcy.
Several attempts have been made to complete the project
which had potential. In order to be worth completing the
city would have to consider granting concessions on
approval in lieu of the conditions to install the
improvements along Soboba Road in case the CFD was
delayed, and then reimbursement to the developer, and the
city made concession to fund any shortfall of the road
improvements. There were no obligations to install just
post bond for improvements and the bond sale fell short
$75,000. Originally the debris catch basin on the hill
was required to be relocated and larger and the City
waived that and accepted the smaller catch basin so long
as the developer dedicated land in area #6 to guarantee
availability if necessary. Amended the fire station
requirement and it was not required to complete, but was
deferred until the other villages were developed. Bonded
water line in Soboba Road for CFD and city agreed to open
space in lighting and landscape maintenance district.
The recorded map dedicated to the public and not assigned
to the city and is ownerless. Developer had made
landscape improvements and provided irrigation. City has
not yet accepted the improvements and it is still
required to be maintained by the developer. The sewer
and water are in place and have not been accept by EMWD,
15
and will not be until the street improvements are in
place. The second layer of street work has not been put
in by developer yet. Landscaping, median and 12" water
line are lacking and subject to issue bonds. Sewer and
water bonds subject to call. The subdivision agreements
for both tracts call for the developer to complete within
one year. Developer did the underground improvements but
did not want to cap until the construction was complete
to avoid damage to costly improvements. Since the
developer has pulled off the job with work incomplete it
appears to be an undeterminable time before improvements
will be installed. The new owner has agreed to on site
improvements being finished, capping of the street,
maintain the greenbelt and cleaning up of weeds around
the development.
Appears escrow will close July 31 and developer can begin
work at that time and will be able to more specifically
address a schedule. Staff recommends the most prudent
action is for the City to go ahead and place a demand on
the bonds in the event something occurs with the new
buyer, so street can be capped immediately. The issue of
the greenbelt was resolved. The water was turned off
some weeks ago and EMWD has been notified to contact the
City if there are any outstanding bills and prior to
disconnect. The removal of weeds has been discussed with
the Fire Department and meets with their approval. The
buyer has shown a good faith effort and the weeds in the
most immediate proximity to existing units will be
removed tomorrow. Staff, after meeting with the
developer has an alternate proposal to capping the
street, if agreeable to the Council. Developer will
phase in capping the street after the close of escrow and
in a timely manner. The remaining weed removal, paving
of emergency access and cart path will be done in about
two months following the close of escrow. Lots along
Verona and Terina Drive will be paved following the
access and cart path and then will be done in increments
through the interior streets until all are fully
developed. It is not practical to cap all at once
because construction traffic will ruin the improvements.
Councilmember Leahy inquired if it was practical to
approach the bond people prior to the close of escrow?
Staff explained the need to begin the process in the
unlikely event something happened to the new buyer and
then the streets would be on their way to complete.
City Manager Easter explained the bond calling process,
how the city would send a letter of demand to the
company. They have guaranteed the improvements but are
unaware of the status, however, the actual bonds are not
affected by the bankruptcy. They can then choose to pay
the city, contract for completion or return to the
developer for completion of the work. Most prefer not to
spend the money.
Councilmember Richards inquired if staff feels comfort-
able that the $750,000 will be sufficient to complete the
work. Staff advised the budget to cap is about $200,000
Uncertain as to the affect of this action on the buyer.
Chief Chadwick investigated the area and found a true
fire hazard, if abated through the city abatement process
would have to place an lien through the bankruptcy and
would take the city a long time to recover. The new
owner is beginning work tomorrow to abate the most
serious hazards with a lot of expensive hand work, and
the rest will be addressed following the close of escrow.
Robert Carrillo, 762 Verona, read text of the Mello Roos
Act of 1982, and City Resolution No. 1708. Concerned
where funding to come from and questioned present costs.
Mayor Boykin advised that the Budget is still under
review and various LLMD's will provide for landscaping,
parks and street lighting. Clarified that the monthly
charge on water bills was to provide for the water tower.
Councilmember Leahy inquired if the tax review was on a
yearly basis. Staff advised the actual assessment for
each CFD will be on the Council agenda of July 16.
Further clarified the $1.00 water tank charge was only to
those in the water service area. Typically the LLMD is
$1.20 and only to those with landscaping.
Ken Brass, 828 Verona, lot 75, has observed the
maintenance in the common area is inconsistent. If
landscaping lost due to lack of water, will cost to
replace. Requested property owners be restricted to
entering into a contract to cap and direct staff to
implement program to control weeds and drainage. Urged
the city to initiate a call on the performance bonds to
for the occupied homes and complete the walkway at the
end of Chavell and complete cart access. Would like not
only the fire problems addressed, but also irrigation
water which is puddling and has weeds and frogs. This
was the first CFD for the city and urged the city to look
long and hard at any future mello roos proposals.
Spending money in the future should require more
definitive information for the new property owner.
17
Mr. Harry Bingham, new owner, 2727 Camino Del Real South,
San Diego, stated that everyone has been affected by this
unique situation and he is trying to resolve in the best
interest of all, on a project no one else will touch. Is
working with the city to resolve problems through nego-
tiations. It is a limited partnership and presently try-
ing to collect equity to begin project. Loan commitments
have limitations and the only obstacle left of the origi-
nal conditions of last October. Cannot do all that is
requested by July 31. Will come back for further nego-
tiations on the debris basin, must record a dedication
which is uncertain at this time and it may take longer.
Immediate work will be done on the weeds, paving and
greenbelts. Will have a schedule after the close of
escrow. Plan to scrape all lots on August 1, will clean
gutters and drainage easement, work on the golf course
before they begin building. All improvements will be
done first. Paving was not planned for until the last
house is up. Now it is indicated the city would like it
all complete now and that was not budgeted for, would
like a compromise. Made an offer to put down asphalt
within about four months, will work with city on this.
In response to Council inquiry, Mr. Bingham advised if
bonds called he will negotiate with seller in lieu of
posting new bonds and will not have much affect on him.
Urged the city take this measure to protect themselves.
Further stated the landscaping is not bad just needs some
fertilizer and some new plants, which will be required
not later than the completion of the first 27 units.
City Attorney Cox advised there was no need for Council
action, staff will just call bond and come back to ratify
the action at the next meeting, will be a consent item.
5.0 CITY DEPARTMENTS
5.1 Measure A - Local Streets & Road Program
Councilmember Ford inquired if this was the prescribed
route of two years ago. Staff advised it was changed and
the approved design is for improvements of four lanes and
bridge, street median channel. Has been in project
review and due to the date of the environmental review we
are waiting to hear if it needs to be updated.
Councilmember Leahy inquired if rehabilitation would
require to widen the road in that area. Staff advised
that normally would not widen until needed based on the
level of service. It has been projected to be at least
five years before there is a questionable level of
service and funding issues.
18
A MOTION was made by Councilmember Leahy, seconded by
Councilmember Ford to authorize the City Manager to
forward the Fiscal Year 1991-1996 program to the
Riverside County Transportation Commission. Motion
carried on a 5-0 vote.
5.2 Refuse Collection Rate Increase
City Attorney Cox advised this action involves provisions
of the contract entered into and good until May of 1993,
which calls for a cost of living increase each year. The
contractor can request a CPI at their anniversary date.
The request was made in June and staff is suggesting the
rate take effect with the August billing. Determined by
using the current fees, back out the gate fees and then
determined the 4.6% increase on the remaining amount
staff feels they are entitled to under the contract.
Councilmember Leahy inquired why the LA Long Beach
figures were used. Staff advised this is what is called
for in the contract.
Councilmember Richards inquired if justification was
furnished. Staff advised it was not, however, it was not
required pursuant to the provisions of the contract.
Councilmember Ford inquired regarding the status of
recycling. Staff advised there was a meeting three weeks
ago and a proposal will be forthcoming in combination
with the extension of the existing contract. Will
probably be meeting again on July 19, for additional
information. Delay on this, per staff, due to the fact
it was not financially feasible for the only two
remaining years of the contract. However, there has been
a change and discussions have resumed and are continuing.
OK Associates Representative advised they did not make a
proposal three years ago, and as recently as 6 months ago
brought up by the Council to forego rates for extension
of time and Council voted no.
Councilmember Leahy inquired if the City was obligated to
give first bid for proposal. Staff advised it is not
stated in the contract. Councilmember Leahy requested
that proposals be obtained from others for comparison.
OK Associates Representative stated they took a survey on
of price structures in the Riverside and Orange County
areas, and in the meantime have saved some funds by
waiting to see other programs implementation and are
learning by their mistakes.
19
Further, OK Associates is waiting for the Waste
Characterization Study to make determinations and looking
for other avenues to implement reduction on green waste,
which is about 37% of the residential waste.
A MOTION was made by Councilmember Hafliger, seconded by
Councilmember Leahy to adopt Resolution No. 1976
approving the cost of living increase for refuse
collection. Motion carried on a 4-1 vote with
Councilmember Richards dissenting because he is opposed
to a cost of living increase without an increase in
service. This is something which should be negotiated.
RESOLUTION NO. 1976
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN JACINTO, CALIFORNIA, ESTABLISHING RATES FOR
THE COLLECTION OF GARBAGE AND RUBBISH COLLECTED
WITHIN OR BY THE SAID CITY OF SAN JACINTO
Councilmember Hafliger concerned that the delay in
addressing AB 939 cost is untold, and even those in
charge of regulating are uncertain.
Mayor Boykin concerned about a recovery facility, need to
remove recyclable and the rest goes to the landfill.
City of Perris has already authorized a facility,
Temecula has contracted with a hauler to handle, and
Moreno Valley has their own facility. Solid Waste
Management for the County had been trying to coordinate
locations and the City will be faced with this down the
line.
OK Associates Representative advised they had been
involved in the City of Perris facility. Does not want
to charge the public feels the county should have
implemented facilities first rather than a plan which
would charge the public twice. Will have to implement
curb side paid by consumer, and then there will be
tipping fee increases and additional costs to haul to the
facilities.
5.3 Request for Water Service - Meyerson
Staff outlined the basic city policy for serving water
outside city limits. The issue for consideration is
whether the Council wishes to waive the policy for this
situation and if so, how to provide service through a
master plan or on an interim connection. Owner has
obtained easements, which in the past have been a
problem. In addition, the municipal code states the City
shall provide water service both inside and outside city
20
limits. Further, where frontage is not on water line the
applicant shall pay all engineering costs and
installation costs for proper water lines. The staff is
requesting a decision on whether to grant the request and
then the City would refer the owner to an engineer for
proper design and connection.
Councilmember Leahy inquired regarding annexation. Staff
advised they are not in a position to negotiate on this
issue. Staff is not making a recommendation, it is a
policy decision. However, pointed out the risks of water
quality and pressure due to the length of the service
lines.
Mayor Boykin apologized to the applicant for the length
of time necessary to make this determination, due to the
differences of opinion of the policy.
A MOTION was made by Mayor Boykin, seconded by
Councilmember Ford to provide service to the property,
described as Lot 10 on the north side, on an interim
basis. When the property is developed this lot will pay
the proper fee and connect with the main water line.
Motion carried on a 5-0 vote.
Councilmember Richards inquired regarding a stipulation
in the CC&R's. City Attorney Cox advised he would
prepare an agreement to record, and a meter would not be
issued without the recorded agreement.
6.0 MAYOR AND COUNCILMEMBERS REPORTS/DISCUSSIONS
6.1 Information Request on Investments
City Treasurer Leahy was available to answer any
questions.
Councilmember Richards advised he was concerned that the
City needed to participate with local businesses to
reciprocate in community involvement. In investigating
$100,000 range, found local rates to be very competitive.
City Treasurer Leahy advised that the major problem, that
although the City does not have a lot of money, they are
substantial sums, and too many to be broken into $100,000
increments. Will be looking into this more in September.
Council will be reviewing the placement of bond money.
Some banks would have to put up security to protect such
deposits.
21
Councilmember Richards would still like to see locals
considered.
City Treasurer Leahy, indicated it would be no problem if
the banks locally could handle larger deposits. However,
would have to spread out to too many locations.
Presently using LAIF and obtaining 1% more than anyone
else, and on a daily basis.
6.2 Possible City Council/School Board Joint Meeting
City Manager Easter advised that the School District has
suggested a Saturday meeting rather than an evening
meeting, they have suggested July 13 or 20. Some
suggested topics were; explanation of school construction
processes, an update on the situation with schools, the
development review process, mello roos and other
financing options.
Councilmember Leahy suggested a discussion of what state
responsibilities are also.
City Manager Easter advised she will contact the school
district with a tentative meeting on 7/13 from 9 am to 2
pm based upon the consensus of the Council.
6.3 Fiscal Year 1991/1992 Budget Discussion
Council consensus the budget discussion would not be
appropriate this evening. Originally set for July 9 at
6:30. Suggested it be rescheduled for July 23 and 24 at
6:30.
Mayor Boykin requested comments from Councilmembers on
interests for committees. Requested they be returned to him
not later than next Monday and suggested that each select
about four.
Councilmember Leahy requested that the City consider
presenting proclamations to newly incorporated cities. With
regard to the Senior Day Care Center, requested agreement be
reviewed and to check efforts on fund raising sources. Also
requested that Juanita Street be added to the Esplanade
project.
Staff advised that Juanita street can be addressed when they
obtain proposals for the curb and gutter on the west side of
the road. Staff, however, is not aware of all the complaints
being received.
Chief Kozma advised that the trailer has been moved twice and
is back again. Primarily is being used as a sign.
22
Councilmember Leahy attended the library opening and would
like to send flowers to all involved. Also attended a meeting
at the college regarding federal child care funds. Hearings
will be held July 17 to receive testimony on the type of needs
for child care, Tina will be distributing more information on
this.
Councilmember Hafliger requested that the evaluation of the
City Manager be placed on an agenda, needs to be done within
next the 30 days. Council consensus to schedule for August 6.
City Manager Easter advised a Study Session is planned for
3:00 pm -on July 16 for the Northwest Improvement Area.
7.0 EXECUTIVE SESSION
At the hour of 11:55 P.M. the City Council convened in Closed
Session pursuant to Government Code Section 54957.6 for the
Labor Negotiations exception.
At the hour of 12:30 A.M. the City Council reconvened in Open
Session with all Councilmembers present.
8.0 ADJOURNMENT
There being no further business the meeting was adjourned.
The hour of adjournment being 12:30 A.M.
Approved by
Francis R. Boykin, Mayor
Submitted by
Pamela L. Lee, CMC
Deputy City Clerk
23
WHEN RECORDED RETURN TO:
City of San Jacinto
201 E. Main Street
San Jacinto, CA 92583
RESOLUTION NO. 1971
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN JACINTO DECLARING ITS INTENTION TO ORDER CERTAIN
STREET LIGHTING MAINTENANCE OF ALL FIXTURES
AND APPURTENANCES AND THE FURNISHING OF ELECTRICAL
ENERGY THROUGHOUT THE DISTRICT; AND TO FURNISH
LANDSCAPING MAINTENANCE OF THE LANDSCAPED AREAS
IN SAID DISTRICT AS SHOWN ON PLAN NO. 1991-92 FOR
THE FISCAL YEAR BEGINNING JULY 1, 1991 AND
APPOINTING A TIME AND PLACE FOR HEARING PROTESTS IN
RELATION THERETO
(San Jacinto Combined L & L Districts)
THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA DOES HEREBY
RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
SECTION 1. That the public interest and convenience require,
and that it is the intention of the City Council of the City of San
Jacinto, California, to order certain street lighting and certain
landscaping maintenance on and along portions of streets, avenues,
courts, places, drives and rights-of-way within said District, all
as shown on approved development plans, City specifications, and
Plan No. 1991-92 on file in the office of the City Clerk, to be
maintained and that electric current to be furnished for lighting
said fixtures and appurtenances for the fiscal year beginning July
1, 1991. All of the work and improvement above specified shall be
done in accordance with the specifications and plans therefor
referred to in the report of the City Manager dated July 10, 1991,
on file in the office of the City Clerk and which is hereby
referred to and by this reference incorporated herein and made a
part hereof.
SECTION 2. To expedite the making of said improvement, the
City Council may at any time transfer into the San Jacinto combined
Lighting and Landscaping Maintenance Districts Fund, out of any
money in the General Fund, such sums as it shall deem necessary,
and the sums so transferred shall be deemed a loan to such Fund,
and shall be repaid out of the proceeds of the assessments provides
for in this resolution, and pursuant to the provisions of Section
22657, "Landscaping and Lighting Act of 1972" referred to herein.
Resolution No. 1971
Page Two
SECTION 3. That said contemplated work and improvement, in
the opinion of the City Council, is of more that local or ordinary
benefit, and said Council hereby makes the expense of said work and
improvements chargeable upon a district, which district said
Council hereby declares to be the district benefitted by said work
and improvement, and to be assessed to pay the cost and expense
thereof, which said district is that portion of the City of San
Jacinto as shown on Diagram and Plan No. 1991-92, on file in the
office of the City Clerk, and to which said Diagram and plan
reference is hereby made for a complete and detailed description of
said district, excepting from said district any portion of any
public street, alley or court which may be included therein. The
said diagram and plan so on file shall govern for all details as to
the extent of said assessment district.
SECTION 4. Any lots or parcels of land known as public
property, as the same is defined in Section 22663, Part 2, Division
15, Streets and Highways Code ("Landscaping and Lighting Act of
1972") hereinafter referred to, which are included in the said
assessment district, shall be omitted and exempt from the
assessment to be made to cover the costs and expresses of said
contemplated improvement.
SECTION 5. The improvement contemplated by this Resolution of
Intention shall be done under the provision of the "Landscaping and
Lighting Act of 1972" (now Part 2 of Division 15 of the Streets and
Highways Code of the State of California.
SECTION 6. That Tuesday, the 6th day of August, 1991, at the
hour of 7:30 p.m. of said day, be and the same is hereby appointed
as the time, and the Council Chamber in the Community Center at 625
So. Pico in the City of San Jacinto, California, hereby appointed
as the place for hearing protests in reference to said improvement.
SECTION 7. That the City Clerk is hereby authorized,
designated and directed to give notice of said hearing in time,
form and manner as required by law.
SECTION 8. That the "Hemet News," a newspaper of general
circulation, published and circulated within the County of
Riverside, California, is hereby designated as the newspaper in
which said notice shall be published.
Resolution No. 1971
Page Three
SECTION 9. That this Resolution shall take effect
immediately, and the City Clerk shall certify to the passage and
adoption of this resolution, shall cause the original of the same
to be entered among the original resolutions of the City Council of
said City; and shall make a minute of the passage and adoption
thereof in the records of the proceedings of the City Council of
said City in the minutes of the meeting at which the same is passed
and adopted.
PASSED, APPROVED AND ADOPTED this day of July 1991.
Mayor
ATTEST:
Deputy City Clerk
CERTIFICATE
The foregoing is certified to be a true copy of Resolution No. 1971
duly adopted by the said City Council of the City of San Jacinto on
the date set forth therein.
Deputy City Clerk
WHEN RECORDED RETURN TO:
City of San Jacinto
201 E. Main Street
San Jacinto, CA 92583
RESOLUTION N
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SAN JACINTO, CALIFORNIA, APPROVING
THE PRELIMINARY REPORT OF THE CITY MANAGER OF
OF SAID CITY MADE PURSUANT TO THE REQUIREMENTS
OF RESOLUTION NO. 1961 OF SAID CITY COUNCIL
(San Jacinto Combined L & L Districts)
THE CITY COUNCIL OF THE CITY OF SAN JACINTO DOES HEREBY RESOLVE AS
FOLLOWS:
WHEREAS, the City Council of the City of San Jacinto,
California did in Resolution No. 1961 adopted June 4, 1991, to the
provisions of the "Landscaping and Lighting Act of 1972" of the
State of California (Part 2 of Division 15 of the Streets and
Highways Code of said State), require the City Manager to make and
file with the Clerk of the City Council a report in writing
presenting certain matters relating to certain street lighting
fixtures and appurtenances and proposed maintenance thereof,
including the maintenance of all such fixtures and appurtenances
throughout said Districts and to the maintenance of landscaping in
various areas within said Districts as contemplated under the
provision of said "Landscaping and Lighting Act of 1972;" and
WHEREAS, said City Manager, pursuant to the requirements of
said City Council as expressed in Resolution No. 1961 and of said
law, did make on the 10th day of July 1991 file in the office of
the City Clerk (who is ex-officio Clerk of the City Council) of
said City, her report in writing responsive to the requirements of
said Resolution No. 1961 and of said law referred to in said
Resolution No. 1961 and of said law referred to in said Resolution
No. 1961 and as contemplated under the provision of said
"Landscaping and Lighting Act of 1972; and
WHEREAS, said City Clerk has presented the said report to the
City Council of said City, and said Council has proceeded to
carefully examine, inspect, consider and is satisfied with said
report and with each and all of the items therein set forth;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN JACINTO,
CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS
FOLLOWS:
Resolution No. 1961
Page Two
SECTION 1: That the report of the City Manager of the City of
San Jacinto, California, bearing date the 10th of July 1991, which
said report was prepared and filed pursuant to the requirements of
the provisions of Resolution No. 1961 of the City Council of said
City, and in conformity with the provision of the "Landscaping and
Lighting Act of 1972," of the State of California (Part 2 of
Division 15 of the Streets and Highways Code of said State), and
which said report was filed in the office of the City Clerk (who is
ex-officio Clerk of the City Council) of the City of San Jacinto,
California, on the 10th day of July 1991, be and the same is hereby
approved as so prepared, presented and filed.
SECTION 2: That the City Clerk shall certify to the passage
and adoption of this Resolution, shall cause the same to be entered
among the original resolutions of the City Council of said City and
shall make a minute of the passage and adoption thereof in the
records of the proceedings of the City Council of said City in the
minutes of the meeting at which the same is passed and adopted.
PASSED, APPROVED AND ADOPTED this day of July, 1991.
Mayor
ATTEST:
Deputy City Clerk
CERTIFICATE
The foregoing is certified to be a true copy of Resolution No.
1961, duly adopted by the said City Council of the City of San
Jacinto on the therein date set forth.
Deputy City Clerk
MEMORANDUM
TO: Honorable Mayor and Council Members
FROM: Pamela S. Easter, City Manager
DATE: July 12, 1991
SUBJECT: Lighting and Landscaping Maintenance District
Annually the City forms Landscaping and Lighting Maintenance
Districts throughout the City in order to generate funds to pay for
street lighting and parkway maintenance. On June 4, 1991, the
Council adopted Resolution No. 1961, ordering the City Manager to
prepare and file a report in accordance with Article 4, Chapter 1,
Part 2 "Landscaping and Lighting Act of 1972" for the furnishing of
electrical energy and maintenance of street lights and for the
furnishing of landscape maintenance.
The City Manager's Report is attached.
Recommended action is to adopt two resolutions:
Resolution No. 1961 A Resolution of the City Council of the City
of San Jacinto approving the preliminary report of the City Manager
of said City made pursuant to the requirements of Resolution No.
1961 of said Council.
Resolution No. 1971 A Resolution of the City Council of the City
of San Jacinto declaring its intention to order certain street
lighting Maintenance of all fixtures and appurtenances and the
furnishing of electrical energy through the district; and to
furnish landscaping maintenance of the landscaped areas in said
district as shown on Plan No. 1991-92 for the Fiscal Year beginning
July 1, 1991 and appointing a time and place for hearing protests
and relation thereto.
CITY OF SAN JACINTO
City Manager's Report
Street Lighting and Landscaping Maintenance Districts
Plan No. 1991-92
Pursuant to Resolution No.
Adopted
"LANDSCAPING AND LIGHTING ACT OF 1972"
Division 15, Part 2,
Streets and Highway Code
State of California
CONTENTS
1. Schedule of Work Items and Cost Estimate
2. Schedule of Assessments
3. Assessment Diagram (on file with the City Clerk)
ESTIMATE OF COSTS
Fiscal Year Beginning July 1, 1991
1. Street Lighting
2. Landscaping Maintenance
3. Water Charges
4. Alley Maintenance
5. Equipment/Professional
Services! Overhead
$96,050.00
$62,200.00
$25,200.00
$ 1,100.00
$18,550.00
NET ASSESSMENT $203,100.00
1. Jacinto West/Mirasol Palms (Exhibit 1)
a. 24 Street Lights @ $9.00/month
b. Landscape Maintenance
c. Water charges
d. Equipment/Professional Services/Overhead
Total Estimated Cost This Year (10%)
132 units @ $6.28 per month
2. Heritage Ranch RV (Exhibit 2)
a. 8 Street Lights @ $9.00/month
b. Landscape Maintenance
c. Water Charges
Total Estimated Cost This Year (10%)
385 Units @ $3.00 per month
3. American Village (Exhibit 3)
a. 7 Street Lights @ $9.00/month
b. Landscape Maintenance
c. Water Charges
d. Equipment/Professional Services/Overhead
Total Estimated Cost This Year (10%)
256 Units @ $7.55 per month
4. Park Hill Village (Exhibit 4)
a. Landscape Maintenance
b. Water Charges
c. Equipment/Professional Services/Overhead
Total Estimated Cost This Year (10%)
$ 2,600.00
$ 4,800.00
$ 1,600.00
$ 1,000.00
$10,000.00
$ 900.00
$ 6,200.00
$ 5,500.00
$ 800.00
$14,800.00
$ 5,500.00
$ 2,100.00
$23,200.00
$ 3,200.00
$ 1,300.00
$ 400.00
$ 4,900.00
d. Equipment/Professional Services/Overhead $ 1,300.00
$13,900.00
122 units @ $3.33 per month
5. Ann Arbor Homes (Exhibit 5)
a. 6 Street Lights @ $9.00/month
b. Landscape Maintenance
c. Water Charges
C, Equipment/Professional Services/Overhead
Total Estimated Cost This Year (10%)
77 units @ $9.09 per month
6. Greco Industrial Park (Exhibit 6)
a. 11 Street Lights @ $9.00/month
b. 10 Parkway Trees
$ 700.00
$ 5,900.00
$ 1,000.00
$ 800.00
$ 8,400.00
$ 1,200.00
$ -0-
C, Equipment/Professional Services/Overhead $ 100.00
Total Estimated Cost This Year (10%) $ 1,300.00
12 spaces @ $9.02 per month
7. Four Aces Mobile Home Park (Exhibit 7)
a. 4 Street Lights @ $9.00/month
b. 33 Parkway Trees @ $66.00 per year
C. Equipment/Professional Services/Overhead
Total Estimated Cost This Year (10%)
204 spaces @ $1.25 per month
8 Hermosa Homes (Exhibit 8)
a. 12 Street Lights @ $9.00/month
b. 88 Parkway Trees
C, Equipment/Professional Services/Overhead
Total Estimated Cost This Year (10%)
88 units e $1.33 per month
$ 500.00
$ 2,200.00
$ 300.00
$ 3,000.00
$ 1,300.00
$ -0 -
$ 100.00
$ 1,400.00
9. The Villas (Exhibit 9)
$ 1,000.00
$ 2,860.00
$ 400.00
$ 4,260.00
$ 1,300.00
$15,000.00
$ 4,000.00
$ 2,000.00
$22,300.00
$14,000.00
$ 1,400.00
$15,400.00
350.00
50.00
$ 400.00
$ 7,100.00
$ 9,100.00
$ 6,000.00
$ 2,200.00
$24,400.00
a. 9 Street Lights @ $9.00
b. Alleys
c. Equipment/Professional Services/Overhead
Total Estimated Cost This Year (10%)
113 units @ $3.14 per month
10. Soboba Springs (CFD No. 1) (Exhibit 10)
a. 12 Street Lights @ $9.00
b. Landscape Maintenance
c. Water Charges
d. Equipment/Professional Services/Overhead
Total Estimated Cost This Year (10%)
178 units @ $10.44 per month
11. San Jacinto Valley (CFD No. 2) (Exhibit 11)
a. 131 Street Lights @ $9.00
b. Equipment/Professional Services/Overhead
Total Estimated Cost This Year (10%)
277 units @ $4.63 per month
12. Commerce Lane Industrial Park
a. 3 Street Lights @ $9.00
b. Equipment/Professional Services/Overhead
Total Estimated Cost This Year (10%)
5 units @ $6.67 per month
13. Ramona Expressway (Exhibit 13)
a. 66 Street Lights @ $9.00
b. Landscape Maintenance
c. Water Charges
d. Equipment/Professional Services/Overhead
Total Estimated Cost This Year (10%)
727 units @ $2.80 per month
14. San Jacinto Villas (Exhibit 14)
a. 1 Street Lights @ $9.00
b. Landscape Maintenance
c. Water Charges
d. Equipment/Professional Services/Overhead
Total Estimated Cost This Year (10%)
78 units @ $1.71 per month
15. City Wide
a. Street Lights
b. Equipment/Professional Services/Overhead
Total Estimated Cost This Year
$ 100.00
$ 1,000.00
$ 300.00
$ 200.00
$ 1,600.00
$64,200.00
$ 6.400.00
$70,600.00
4901 units @ $1.20 per month
SCHEDULE OF ASSESSMENTS
1. 132 UNITS @ $6.28 PER MONTH
2. 385 UNITS @ $3.00 PER MONTH
3. 256 UNITS @ $7.55 PER MONTH
4. 122 UNITS @ $3.33 PER MONTH
5. 77 UNITS @ $9.09 PER MONTH
6. 12 UNITS @ $9.02 PER MONTH
7. 204 UNITS @ $1.25 PER MONTH
8. 88 UNITS @ $1.33 PER MONTH
9. 113 UNITS @ $3.14 PER MONTH
10. 178 UNITS @ $10.44 PER MONTH
11. 277 UNITS @ $4.63 PER MONTH
12. 5 UNITS @ $6.67 PER MONTH
13. 727 UNITS @ $2.80 PER MONTH
14. 78 UNITS @ $1.71 PER MONTH
15. 4901 UNITS @ $1.20 PER MONTH
TO:
FROM:
DATE:
SUBJECT:
MEMORANDUM
Honorable Mayor and Council Members
via Pamela S. Easter, City Manager
Les Evans, Public Works Director
July 11, 1991
Landscaping Maintenance - Award of Bid
On June 3, 1991, the City Clerk opened bids for the annual
Landscaping Maintenance Contract. The City received bids from six
contractors. The bids were:
Custom Yards
Valley Resource Center
J & M
E & E Gardening
Cherokee Landscape
Terra Scapes
$ 32,255
34,310 (not a sealed bid)
36,060 (incomplete bid)
48,395
51,670
184,426
The bids included maintenance of landscaped parkways at ten
locations in the City. Custom Yards was low bidder on four of the
ten areas and Cherokee Landscape was low bidder on one of the ten
areas. Valley Resource Center did not submit a sealed bid and
staff feels they may not have adequate equipment to maintain large
turf areas. A reference check on Custom Yards revealed some
possible weaknesses in their past performance. Cherokee Landscape
is our present contractor and the City has been generally satisfied
with their performance over the past year.
Based on reference checks and bid data, staff suggests the
following approach to landscape maintenance over the next year.
1. Examine the one year renewal option with Cherokee Landscape
and continue the existing contract for maintenance of seven
areas at no increase in price. The annual cost of the contract
is $28,800.00
2. Award two of the new landscape maintenance areas to Custom
Yards at a bid price of $5,525.00. This will allow Custom
Yards to demonstrate their ability to perform the specified
work.
3. Award one of the new landscape maintenance areas to the Valley
Resource Center at a bid price of $805.00. This will offer the
Center an opportunity to demonstrate their ability.
July 11, 1991
Page Two
Landscaping & Maintenance
Award of Bid
The total cost of dividing the work among three
c
o
n
t
r
a
c
t
o
r
s
w
i
l
l
b
e
$35,130.00 or $2,875.00 over the low bid fo
r
a
l
l
t
e
n
a
r
e
a
s
b
y
Custom Yards. The advantage of this approac
h
i
s
t
o
g
i
v
e
e
a
c
h
contractor an opportunity to demonstrate their
a
b
i
l
i
t
y
t
o
p
e
r
f
o
r
m
in comparison to the other contractors.
Alternatively, the Council may choose to award
t
h
e
c
o
n
t
r
a
c
t
i
n
i
t
s
entirety to Custom Yards for their bid price
o
f
$
3
2
,
2
5
5
.
0
0
.
Recommended action is:
a. Review the existing contract with Cherokee Lan
d
s
c
a
p
e
f
o
r
one year.
b. Award contracts for maintenance of areas H &
J
t
o
C
u
s
t
o
m
Yards.
c. Award a contract for maintenance of area I to
V
a
l
l
e
y
R
e
s
o
u
r
c
e
Center.
MEMORANDUM
TO: Honorable Mayor and Council Members
FROM: Pamela S. Easter, City Manager
DATE:
July 12, 1991
SUBJECT: Rancho San Jacinto Well Site - Award of Bid
On June 26, 1991, the City Clerk opened bids for the installation
of pump and motor for the Rancho San Jacinto Irrigation Well. Only
one bid was received. The bid was submitted by Genesis
Construction of Hemet in the amount of $134,500.00.
A review of the bid and consultation with the design engineer, NBS
Lowry, revealed that there were several inconsistencies in the
Genesis Construction proposal. The inconsistencies were largely
due to misinterpretation of the bid documents by the contractor.
As the Council is aware, the new pump and motor
activate the irrigation well which will provide
landscaping at Rancho San Jacinto Project (CFD
landscaping is scheduled to be installed in August
water must be available.
There are several options open to the City:
are needed to
water for the
No. 2). The
and irrigation
1. Reject the bid and readvertise the project with clearer
plans and specifications. The disadvantage of this option
is the time delay which will push the planting period into the
winter. There will also be some costs associated with delays
to the landscaping contractor.
2. Reject the bid and negotiate a smaller contract to install
a manually operated pump system to temporarily provide water
to the irrigation system. The City received a quotation from
Foothill Engineering, to perform this work at a cost of
$28,978. Although this system would work, it would have to be
manually operated and would have no fail-safe connection to
the City water system. In addition, new bid documents would
have to be prepared in order to construct the remainder of the
system. John Townsel feels the cost of this alternative
should not exceed $15,000 to be cost effective.
Page Two
3. Award the bid to Genesis Construction along with a change
order reflecting modifications and clarifications to the bid
documents. City staff and NBS Lowry met with the contractor
and agreed on a contract change which would make the
irrigation well system work correctly.
The project is being funded by CFD No. 2.
City staff and NBS Lowry recommend the City Council award the
Rancho San Jacinto Irrigation Pump and Motor contract to
Genesis Construction of Hemet for the contract amount of
$134,500.00 and also approve Contract Change Order #1 in the
amount of $14,109.00.
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
Mayor and City Council
Via Pamela Easter, City Manager
Anna Vega, Finance Director
Authority to enforce City Ordinance
July 16, 1991
The City of San Jacinto's municipal code section 1.12.010
allows for authority to enforce certain code chapters. Section
1.12.030 gives the scope of authority. The Fire Department and
Code Enforcement Officers are allowed to issue citation for fire
and building related ordinance violations respectively.
At this time the Fire Department is assisting with business
license compliance and code enforcement which includes weed
abatement, abandoned vehicles, etc. Therefore, this ordinance is
necessary for council to give authority to those individuals in
order to issue citations if ordinances are not being adhered to.
RECOMMENDATION
Staff recommends council approve attached ordinance and
authorize said individuals to issue citations for violation of
ordinance.
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF SAN JACINTO, CALIFORNIA
AMENDING CHAPTER 1.12 TO TITLE 1 OF THE SAN JACINTO
MUNICIPAL CODE RELATING TO ENFORCEMENT AUTHORITY.
THE CITY COUNCIL OF THE CITY OF SAN JACINTO DOES HEREBY
ORDAIN AS FOLLOWS:
Section A. Subsection 1.12.010 of Title 1 of the San
Jacinto Municipal Code is hereby amended to read as follows:
1.12.010 Authority to enforce certain code chapters and
ordinances. The Director of Community Development, Planner I and
II, Code Enforcement Officers, the Fire Chief, Building Official,
Assistant Building Official, or other employees under the direct
supervision of the Building Official and the Director of community
Development, as well as the employees of the police and fire
departments, shall have the authority to enforce the provisions of
the San Jacinto Municipal Code and all ordinances subject to
enforcement which are or may hereafter be implemented. This
enforcement authority shall extend to and include, but are not
limited to, the following listed ordinances and codes: Ordinances
340, 724, 875, 877, 893, 913 a Titles 3, 5, 8, 9, 10, 12, 13, 15
and 16 of the San Jacinto Municipal Code. This enforcement
authority shall extend to all laws of the City of San Jacinto and
all Supplements, additions or amendments which may hereafter be
enacted.
Section B. The fire Chief and his designated employees of the
fire department shall have the authority to enforce Ordinance 917
or such other fire protection ordinance which may hereafter be
enacted.
INTRODUCED at a regular meeting of said City Council on the
day of , 1991 by the following vote:
MOVED, PASSED AND ADOPTED at a regular meeting of the said
City Council duly held the 16th day of July, 1991, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Attest:
Mayor
Deputy City Clerk
CERTIFICATE
STATE OF CALIFORNIA, COUNTY OF RIVERSIDE, CITY OF SAN JACINTO
, Deputy City Clerk of the City of
San Jacinto, do hereby certify that the foregoing is a true copy of
Ordinance No. duly adopted by the City Council of San Jacinto
at a regular meeting thereof held the 16th day of July, 1991.
Witness my had and official seal of the city of San Jacinto,
this day of , 1991.
Deputy City Clerk
MEMO
TO: Honorable Mayor and Members of the City Council
FROM: Brian McNabb, Director of Community Development
DATE: July 10, 1991
SUBJ: Conditional Use Permit 4-90
The applicant's request is to phase in the offsite improvements and second cement silo and
allow the use of the temporary batch office. Also, the new site plan shows the refueling
station at a new location towards the front of the site near the north driveway. The
previously approved site plan shows the refueling station in the middle of the property near
the south property line.
This item was heard before the Planning Commission on June 12, 1990. The Planning
Commission reviewed the project and required the applicant to construct the batch office
and refueling station as approve on the original site plan. Generally the Planning
Commission found CUP 4-90 Amended to be consistent with Zoning Ordinance 340. The
Planning Commission approved the conditional use subject to City Council ratification.
Attached for your review is a copy of the staff report and exhibits.
Respectfully Submitted,
L-9 -1-
BRIAN MC NABB
Director of Community Development
City Council Meeting July 16, 1991
CUP 4-90 Amended
STAFF REPORT
TO: Chairman Ver Plank and Members of the Planning Commission
DATE: June 3, 1991
SUBJECT: Amendment to Conditional Use Permit 4-90
Proposed phasing plan and temporary building.
APPLICANT: Robertson's Ready Mix
6830 Van Buren Blvd.
Riverside, CA 92509
(714) 685-2200
DESCRIPTION
A proposal to phase the required improvements on and off site and the substitution of a
temporary office building for the approved permanent building.
CUP 4-90 AMENDED PHASING EXHIBIT A
AND SITE PLAN
TEMPORARY USE PERMIT EXHIII311 B
CONDMONS OF APPROVAL
WITH DATES OF COMPLETION
ENVIRONMENTAL ANALYSIS
CUP 4-90 was previously approved by the City on July 11, 1990. At that time a negative
declaration was granted.
DISCUSSION
On July 11, 1990 the Planning Commission approved Robertson's Ready Mix application
for CUP 4-90, a cement plant on the east side of State Street approximately 600 feet south
of Esplanade Avenue.
Robertson's Ready Mix was approved to erect two cement silos on the proposed site but
because of the downward economic trend they have decided to install only one of the silos
at this time.
Planning Commission Meeting June 12, 1991 CUP 4-90 Amended
Also proposed by Robertson's is a temporary trailer office in place of the original proposed
permanent building the ordinance requires.
A bond or other instrument shall be required to assure the construction of the permanent
building approved under CUP 4-90.
The applicant's site is within EMWD's water district boundary.
EMWD is installing water meters but not allowing them to be turned on if it is to be used
for landscaping purposes.
The applicant has drilled a well that will be used for the landscaping.
Robertson's Ready Mix has been granted a temporary use permit to allow them to operate
while this request is being processed.
Exhibit B is the conditions to the temporary use permit with the date of compliance after
each item.
A request was made by the applicant to connect to the sewer when the property to the
south connects to the sewer.
The new site plan Exhibit A indicates the shaded areas to be constructed in the second
phase.
The new site plan also shows a change in the location of the underground diesel fuel
station. The previous site plan shows the fuel station located along center of the south
property line and therefore less obtrusive.
RECOMMENDATION
Staff recommends the adoption of Resolution 91-28 approving Conditional Use
Permit 4-91 Amended subject to the findings of fact, conditions of approval, and
ratification by the City Council.
Brian McNabb
Director of Community Development
Planning Commission Meeting June 12, 1991 CUP 4-90 Amended
FINDINGS OF FAL!. CUP 4-90 AMENDED
Conditional Use Permit 4-90 allows Robertson Ready Mix to operate a cement
batch plant on the subject site.
2. Economics has compelled Robertson's Ready Mix to reduce their operation by
temporarily eliminating one of the two cement silos and installing a temporary
building in place of the permanent building required by the ordinance.
3. The subject site is within EMWD's water district.
4. Eastern Municipal Water District is not allowing water meters issued for landscaping
purposes to be turned on.
5. The applicant has drilled a well for landscaping purposes.
6. A temporary use permit has been issued to allow Robertson to operate temporarily.
7. The temporary use permit expires August 1, 1991.
Planning Commission Meeting June 12, 1991 CUP 4-90 Amended
CONDITIONS OF APPROVAL CUP 4-90 AMENDED
The following shall be incorporated into Conditional Use Permit
4-90.
1. Comply with the conditions of approval and dates as identified in the temporary
use permit.
2. The second cement silo shall be constructed within three years from the date of
approval of this amendment to Conditional Use Permit 4-90.
3. The diesel fuel station shall be installed as originally proposed to the City in the
earlier approved site plan.
4. Post a bond for the installation and connection to the sewer on State Street.
5. Construct the batch office as proposed on the initial site plan.
Planning Commission Meeting June 12, 1991 CUP 4-90 Amended
EXHIBIT "B"
CONDITIONS OF APPROVAL TEMPORARY USE PERMIT
FIRE DEPARTMENT
COMPLY WITH FIRE DEPARTMENT CHECKLIST DATED MAY 23, 1990.
(30 JUN 91)
POLICE DEPARTMENT
1. Provide security lighting. (30 MAY 91)
2. All alarm systems shall be approved by the Police Department. NOT APPLICABI F.
3. Landscape height within 50 feet of a driveway or drive approach shall be less than
24 inches.
(30 JUN 91)
4. Exit may be restricted to right turn only.
(30 JUN 91)
PUBLIC WORKS DEPARTMENT
Extend sewer and connect project to it.
(TO INSTALL THE SAME TIME WHEN P1ROT'S IS CONSTRUCTED)
2. Provide an irrevocable offer to dedicate 11 feet to widen State Street to its' General
Plan designation.
(30 MAY 91)
3. Complete an agreement with the City to widen and construct State Street to its
ultimate right of way. In accordance with the following:
(all work to meet City public works standards)
A. Construct a 6 1/2 foot sidewalk per City standards.
(30 JUN 91)
B. Construct type B curb on State Street.
(30 JUN 91)
C. Reconstruct to center line unless it can be determined the existing street
section meets current traffic indexes.
Planning Commission Meeting June 12, 1991 CUP 4-90 Amended
(30 JUN 91)
D. A street striping and signing plan shall be submitted for approval.
(30 JUN 91)
4. Replace all substandard curbs, gutters, and sidewalks.
(30 MAY 91)
5. Install a 6 1/2 sidewalk per City standards.
(30 JUN 91)
6. Construct handicapped ramps per State requirements.
(30 JUN 91)
7. A landscape plan shall be submitted for approval.
(30 JUN 91)
8. Street trees shall be purchased from City or planting.
(30 JUN 91)
9. Street trees shall be planted with approved root barriers.
(30 JUN 91)
10. Construct high speed returns on driveways.
(30 MAY 91)
11. A parking and grading plan shall be submitted for approval.
(30 MAY 91)
12. Parking lot shall be constructed in accordance with City Public Works Specifications.
(30 JUN 91)
13. All parking striping to be double bar.
(30 JUN 91)
14. Parking lot shall be lit in a satisfactory manner.
(30 JUN 91)
15. Provide an eleven foot wide parking stall at end spaces where an obstruction exists.
(30 JUN 91)
16. Provide a two foot walk area within the planter area next to the end parking stall.
(30 JUN 91)
17. Provide one handicapped parking stall.
(30 JUN 91)
Planning Commission Meeting June 12, 1991 CUP 4-90 Amended
18. Handicapped parking shall be marked as required by law.
(30 JUN 91)
19. Provide parking spaces for employees and customers.
(30 JUN 91)
PLANNING DEPARTMENT
1. A landscape plan shall be submitted for approval, using water conserving irrigation
systems.
(AS REQUIRED BY THE CITY)
2. Parking lot landscape shall be designed per City Standards.
(AS REQUIRED BY THE CITY)
3. Provide shrubbery to screen reduced pressure double check valve device.
(AS REQUIRED BY THE CITY)
4. Provide six inch planter curbs as wheel stops.
(30 JUN 91)
5. SCAQMD permits shall be secured and a copy submitted to the City prior to
commencement of operation.
(30 MAY 91)
6. Submit mitigation for the excess water and cement created by washing equipments
and vehicles.
(30 JUL 91)
7. Submit a soils report.
(DONE)
8. Fencing shall be installed per the approved site plan.
(30 JUL 91)
9. Provide masonry enclosed trash areas.
(30 JUL 91)
10. Trash bins shall be enclosed by six foot enclosure and shall have a concrete pad in
front of it.
(30 JUL 91)
11. Provide on site lighting. Lighting shall not reflect off-site.
(30 JUN 91)
12. Pay all fees before construction.
Planning Commission Meeting June 12, 1991 CUP 4-90 Amended
13. Drainage shall not adversely affect downstream properties.
(30 JUN 91)
14. Grading and public improvements shall be installed in accordance with City
Standards and Specifications.
(30 MAY 91)
15. Flood zone permit required.
(30 JUN 91)
16. Signs shall comply with sign regulations as per Zoning Ordinance. Design must be
uniform per site. (N/A)
17. All utilities shall be underground.
(DONE)
18. All roof mounted appliances shall be screened from public view. (N/A)
19. Consult with the San Jacinto Post Office regarding the type and placement of the
mail boxes.
(30 MAY 91)
20. All buildings for which permits valued in excess of $1,500.00 are issued shall, prior
to final inspection, paint with white paint on dark background on the front curb face
the address of said building. Numbers shall be a minimum of 4 inches high.
(30 MAY 91)
21. The owner of all buildings in the City shall be responsible for installing the address
on the mailbox and on the structure itself. Building numbers shall be a minimum
of 12 inches tall and on a contrasting background.
(30 MAY 91)
22. Conduct a Kangaroo Rat study and submit a report to the City Planning Department_
(N/A)
Planning Commission Meeting June 12, 1991 CUP 4-90 Amended
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
Mayor and City Council
Via Pamela Easter, City Manager
Anna Vega, Finance Director
Authority to use CVJPIA as Claims Administrators
July 16, 1991
The City of San Jacinto currently uses Carl Warren &
Associates for liability claims administrations. When claims
a
r
e
received in the City Clerks office a copy is sent to Carl Wa
r
r
e
n
for review. Upon receipt they investigate the claim then recomm
e
n
d
s
to accept or deny the claim. If there is potential liability,
C
a
r
l
Warren will assign the case to Attorneys. Claims under $125,00
0
o
f
exposure are reviewed by our City Attorney and recommendatio
n
i
s
made to council whether to accept or deny the claim.
The Coachella Valley Joint Powers Insurance Authority (CVJPIA)
has agreed to do the claims administration on behalf of the Ci
t
y
.
This will save the city the amount currently being paid to
C
a
r
l
Warren for administration.
The City's premium currently includes a portion of the CVJPIA
claim administrator's salary, therefore the CVJPIA has
t
h
e
personnel and expertise to handle our liability cla
i
m
s
administration.
City Attorney Cox, City Manager Easter and I, met with Dennis
Malloy, the Claims administrator for CVJPIA, this week an
d
h
e
stated that he currently handles claims for 11 cities and wo
u
l
d
have no problem handling the City's liability claims. If thi
s
i
s
approved by council, The CVJPIA will start handling claims a
s
o
f
July 1, 1991.
RECOMMENDATION
Staff recommends council allow staff to use Coachella Valley
J
o
i
n
t
Powers Insurance Authority for liability claims administratio
n
.
MEMO
TO: Honorable Mayor and Members of the City Council
FROM: Brian McNabb, Director of Community Development
DATE: July 12, 1991
SUBJ: 11ZACI 24330-3, MODEL HOME SITE
APPI ICANT: Windward Homes, Inc.
2950 Airway Avenue, Suite A-15
Costa Mesa, CA 92626
(714) 979-8574
LOCATION: Northwest corner of Chase Street and the Ramona
Expressway.
The developer of Tract 24330, Windward Homes, Inc. has recently prepared and
submitted a grant deed for dedication to the City of San Jacinto. Attached is a copy of
the grant deed for easement of street and public utility purposes to be dedicated to the
City of San Jacinto. This grant deed will allow access to unimproved portions of Tract
24330 as shown on Exhibit "B" of the grant deed package.
Also attached is a copy of the subdivision agreement and record map for Final Tract
Map 24330-3.
Staff recommends the City Council approve the final map, accept the dedication of
easement as shown, and authorize the Mayor's signature for the subdivision agreement.
BRIAN MC NABB
Director of Community Development
BK1v1:1r
1991
Is a I
ave., Noe.
Al .N1
IN THE CITY OF SAN JACINTO. COUNTY OF RIVERSIDE.
STATE OF CALIFORNIA.
TRACT NO 24330-3
BEING A SUBDIVISION OF A PORTION OF LOT 114 OF THE LAP435 OF THE
SAN JACINTO LAND ASSOCIATION. AS PER MAP RECORDED IN BOOK 8. PACE 357.
OF MAPS. IN THE OFFICE OF THE COUNTY RECORDER OF SAN DIEGO COUNTY.
SECTION 22, T. 4 S.. R. 1 W.. S. B. O. M.
MIADOLE & ASSOC I A MS. HC.
JILL I All HUARD JASSO. L. 5. 4756
FEBRBUARY. 1991
911DEE I OF 3 9 'EFT S
ST ,ErtuT
n •nnn —
DAS__, et I
▪ .0•11 • -----... tk• ...... •
• .... o
• E. co.:so,.
Cs1CAX T,E
BAATE THAT LE .=, -, THE LAND INCAsOED
RAOIA:SION Si.OLN 7NLY PERSONS -.HOSE ,tass.a. TO PASSA - SAID LAND: THAT vE -_E -..:1„0 AND RECORDING OF THIS SUBDIVISION PAP AS SHORN
'-E 0:5 1.0":EE BORDER LINE, AE HEREBY DEDICATE TO PUBLIC USE
=OR S -REE' AND L'ILI.Y PLRPOSES. LC,S 'A' AND "8", sTA,C ,TAELT
(E7A'E 75).
...750 HEREBY CE CAE TO T,E cITY OF SAN ..ACINTO THE 30 REE"
-ICE EASEREN- =OR CRA:NACE PLRPCSES AS SRC, IN SAID MAP.
.E ALSC -EREBY ZEOICA"E ABUTTERS RIGHTS OF ACCESS ALONG STATE STREET 7c --E P:AL:c THE C:NERS OF LOTS I THROuGR 0 . INCLUSIVE. ABuT'ING "HIS
AND DURING SUCH TIME DILL HAvE NO RIGHTS OF ACCESS EXCEPT THE GENERAL EASE:RENT OF TRAVEL.
A.:ND:ARO. -ACES. :NC.. A CALIFORNIA CORPORATION
-AR, SE:ERSEN'. .:OE RRES/OENT
,ANA - BANX:NG .5SZO:ATION. BENEFICIARY CEDER
:RA- CE R.S" NOtERZER 2'. ASe9 AS INSTRomENT NC. AGOASS. ANC
-.ECCROED -AT ,C. '29C AS INSTRUMEN - NC. l'Ig ,B, AN ASS:DhrEN7 0, TRE
INTEREST ..NOER SAID DEED OF TRUST OHS RECORDED NCvERSER 2 .. ;es AS :NSTRL,,;EN - NC. ACBA60 AND RE -RECORDED .ACNE 22. 'Si° AS
=RES:DENT
. -14jjgA ft474..
V“..0
i
tf.+V
POrONA r:RST FEDERAL SAYINGS AND LOAN ASSOCIATION. A UNITED STATES
cDPPDA.A .;DN. GENERIC:ART UNDER DEED OF TRUST RECORDED JUNE 28,t6..y3-
AS INSTRUrENT NO. 236.82.
T
R,ST A IA =RESIDENT
'Le 4<.-vpt,r.
NCTAz v ACKNOVLEDGrEN -S
SURvEvoR'S sTAAE,ENT
I HEREBY STATE THAI I Am A LICENSED LAND SLAT -IA CE 'HE sTAAE
Uf C....;;J.NIA AND T..AT IRIS rAP CONSIO ,ING Y 151 5.4.15
REPRESEN!S A SURVEY MADE LINDER MT SUPERYISION DL.RING FEBRUARY. $9 ,19,
THAT ALL ADNUmENTS SHO,N HEREON ACTUALLY EXIST AND THEIR POSITIONS
ARE CORRECTLY SHOvN OR. WILL BE IN PLACE VITH:S ONE YEAR FRom
RECORDATION OF THIS MAP. THE RONURENTS DILL BE SUFFICIENT TO
ENABLE THE SURVEY TO BE RETRACED. THE SURVEY IS TRUE AND COMPLETE
AS 55005.
DATED
APRil 19 Q.L
ROAR; JASS A7St
EAF: 9,30/91
.2o.O.Do CITY ENGINEE.P.'S STATERENT
HEREBT STATE THAT I HAvE E.XARINED THE :ICH:, ANNEXED RAP. THAT THE
SuBD1v:SION HEPECN IS S‘.:BS7ANTIALLY TAH: 71•-E AS IT APPEAR:F.0C,
THE YENTA7 I AT RAP AND ANT APPROVED AL:7 E7 RA: DES -,EREOF: T HE pRcv:s;oNs or THE SUBDIYISION RAP ACT AND OR THE SAN JAC:N*0
CITY ORDINANCES HAVE BEEN COMPLIED vITH, AND MT I Am SATISFIED THIS
RAP IS TECHNICALLY CORRECT. AS SHOW..
2 11
JACIN/2 :ITT ENGINEER
ACTING CI" ENGINEER mee
CITY ACCEPTANCE STATERENT
THE CITY OF SAN JACINTO. COUNTY OF RIVERSIDE. 5 -ATE CC CALIFORNIA.
BY AND YBROM-, ITS DULY AUTHORIZED OFFICERS. ,EREBT APPROVES IRE
TRACT rAP AND ACCEPTS TOE OFFERS OF DEDICATION 'ATE HEREON OF LOTS
'A . AND '8'. F:R STREET AND PUBLIC uTILITY R.A =CSES.A,. ...en-silo, Or
TAG SO rBt-r is,or [ABCs..? FOR ORAORAC • sko-ssA 04 11,0 1,-,E CITY .".), SAN JACISTO ACCEP -S -HE OFFE= CF AB...TTER'S RIGHTS OF ACCESS ALONG STATE smccr As DEDICATED.
STA'E OF CALIFORNIA ; DATED, 19 'ITT OF SA. ...ACIN70. COUNTY OF
,-.,..
S.S. RIVERSIDE. 5 -.7E OF CALIFORNIA. ,, 07.fAuc....0 •
Sy, 7015 /4,12-i- ^AT OF 4/1Cit, *SB I REFORE RE.
'-E -NDERS:SNED. . NOTARY .'.:BLIC IN AND RCA SAID COUNTY AM13 STATE BY, P ERSONA....., APPEAPEO -ARK SEIERSEN. PERSONAL...1 KNOUN TO 1.E OR CI"Y CLEATS PRYD,ED '72 -£ Cl. '-E OASIS CF SATISFACTORY EVIDENCE TO 5E -RE vICE-
R=ES:OENT OF LINDLARO -CARED. INC.. A CALIFORNIA CORPORATION. THE ocRIADRATIoN
-AT E ,EOLTEC: THE LI"-IN INSTRoRENT AND ACKNO,LEDGED TO HE T,A7 SS., CORPCPAT:ON EXECUTED T ,E vITHIN INSTRURENT PURSUANT TO ITS BY -LA.S TAI A RESOL,TIGN OF ITS BOARD OF DIRECTORS.
ATTEST, BY: MAYOR
pu5,7c .0015 DIREC'OR'S ARRBe5AL
NOTARY PLBLIC
RY CORR:SS:OH EXP:5Es 2Y.., ,'22
PRINC:PA,.. PLACE OF SAS:NESS
STATE .1.1F CALIFORNIA
THE AN,ExED nAP HAS BEEN REVIEvED Al HY OFF:ZE AND IS HEREBY' APPROVED.
DATE: IS
DIRECTOR r..F PD6L:c AcsKs
CITY IF 5.5 ,ACINTO
PLANNING CO-IP:SS:0N STA,ErENT
THIS PA., 'RACY NO. 2 1 330 -3. SUBSTANTIALLY 005100rS TO THE TENTATIVE
RAP OF TRACT NO. 2,335 V.:CH VAS APPROVED ET "-E. CITY OF SAN JACINTO
PLANNING CCMMISSION ON APRIL 12. ISIS.
ON TRCS ," DAY D, 1991. BEFORE ME, THE UNDERSIC.BD.
A NO7AR* P".43L;C. IN AND EOR SAID STATE. PERSONALLY APPEARED RR,-
P ,RSONA L LY KNC:. TO RE OR PROVED TO RE 1:H. "HE NADID OF SA":SFACTORY EvIDENCE CO BE 'RE PERSONS AND ExECLTED "RE ::"-IN
ONS -=..-EN" A5 AYR` Af AR 0405 TEST .N0 'AVE HKBAB ,C2eNrro•R F7RYGT A=66,66.T.L. .455CC(....1-....7, A llo ,t-t0 s1X:1115
TwA," Al.C ,,A,F G.,
77D me 71...ACT- SAID
qq,CA•G ,A.A,Y.,
SE
Az -AA - 7
. .
• 5- ..5 A R',Fss.
. 'SO'. BE=:RE -E. --E
CO ..,o'..,
.t10 E -F.
s-A-T-CaT,As 11A8 fs.5.sqq:A.1-10,)
9EiJk-F CA SAID
455qq.,,,Os.) EACCASTMY2 'T-He SCENE BC ttAtClV!AEY
2 D.Dau Astr.E $
=RINCIRAL PLACE OF 5 5.55 1. ARE X0.AAT5
DATED: 19
P1,AANN'A C:rmISSION SECRE:ARY
CITY CE VAN JACINTO
TAX COL:EC -CR CERTIFICATE
I HERESY CSARNEY "Al AD.:CRD:NG CC THE RD.:CPADS := "-IS OFFICE AS DF
TRIG ;A -E. "RERE AVE NC _:ENS A5AINS - "^E P=O=E="7 5rC.N SN T-E
MAP Fa. s'A -E. Ds,,-y. -AYES CR SPEC:AL
ASSESS -EN'S COLLECTED AS "AXES BABCAAT ',sr.> 14AL A...245NEN,
AS Alt, ....AA AR, Y., s.Yr ACT RHo,,r ANA N,,
DATE ; ,S R. .A ,NE :A7 -5
BY. OEPA,TY
7AY aD,a
I HEREBY Cum, 7 ,A7 A BOND IN 1,E SLR OF s HAS BEEN
5:„ET .1.- BoARD CF 5L,ER.:50=i OF Y-E CORNY , JO
RItERS:OE. CAL:FORN:A. A-ONOI 7 IONED =..-iNT A_L "AXES
STATE. ,UNICIPAL OP LOCAL ANo ALL SPECIAL ASSEESRENRS COALE:7 EO AS T..ES ..HICH AT THE 7:NE OF F:LINO DE 'RIS -A= .175 'RE COUNTY
RECORDER OAR A oft...0,HBR .q PROPERTY BoT NO , AE - RAY.BLE AND SAID
BOND RAS SEEN DuLY AAPAcvED aY SAID soARD DF 5_ACA VISORS
DRYAD.
OLERR OF THE SC.,: OF SUPERVISORS
BY. DEPUTY
CASH IAA "CND
R. RAYN.E .ATTS
COUNTY '7.4, COLLECTOR
AT SOILS REPORT
A SOILS REPORT ADS PREPARED BY RICHARD PILLS AND ASSOCIATES. INC.. ON "RE 21, OF AA.OLST. 'VHS. As REQUIRED AT THE HEALTH ASO SAFEYT COOf.
DEPUTY
Plrot r r1-!-OrI
ht . rfOrA ro
CAr srA.A/NALD .54.c •
A, orw r
TIAN.AAryTAcnA IOtA' 1414
P. on 8
DET A L.. A"
SOT
IN THE CITY OF SAN JACINTO. COUNTY OF RIVERSIDE.
STATE OF CALIFORNIA.
TRACT NO, 24330-3
BEING A SUBDIVISION OF A PORTION OF LOT 114 OF THE LANDS OF THE
SAN JACINTO LAND ASSOCIATION. AS PER MAP RECORDED IN BOOB 8. PAGE 357.
OF MAPS. IN THE OFFICE OF THE COUNTY RECORDER OF SAN DIEGO COUNTY.
SECTION 22. T. 4 5.. R. t W.. S. 8. 8. M.
SCALE FEET
BADOLE E ASsBrIATES. INC.
vILLIAB ROARS JASSO, L. S. 4756
3174105047' ArCIFFS,
9-GET 2 OF 3 GREETS
FEBRUARY. 1991
CENTER, :NC SE ST A "E '9. SncAN Xi II Aretrr II. I IS. I LO
h0 .110s .r." I
N .1.4S 073,
/0 I
11-.4
!!!!!•S !!'" ,ss
:71 1 r 09 ,2' tr .f.
520.19
i 114, .•8
as.A6,1
S 2' I. P:PE TAGGED 'L. S. 4754" TO SE SET.
C:TY CC SAN GACIATO 50s,n65" AIT5 TAG
'56' FALSm. PER CITY Or Srr ARTISTS STD. NO.
0 -INDICATES SET 7/4 . IliCr PIPE Zr LCRAG CITY TAG STARVED
'L.S. 4756'. PEPS., PER CITY GP SAN JACINTC STD. NO,
SET 3/4' IRO, PIPE 10' LONG 01154 TAG STARVED -L.S. 4756'
FELS, PER ::" SE SAN JACINTO STD. NO. r1-9.1. AT ALL
REAR LOT CGRNEAS. GNLES5 OTNERFISE NOTED.
'L .S. 4756• CY: TOP CP COOR AT TIC
ES CII 7 SONT LOT CORNERS. TSIVERSIOE
SE - .E., 91.E05:x CDiJNTY CPC:NANCE 4 51.7.
AS :6561 PORES GROSS.
"RAC' Oa -A:Ns s monFERED LOTS AND ,CTS °A . MOD.
/,',/ :N0:1ATES 50N-5Em:CPLAR AccEss
9) I SI c
41.:ARC
OS' As tr
ST
OL4Ne,.z
9.10"IS.S"r4
54475"...e20'L
PA 6030407'E
EASEDIENT NOTES
C/L 65' AIDE EASE5E. OF EASTERN nuNICIFAL
LATER DISTRICT RE:. 'ED. 5, 1953 AS INST.
sp. 55E5. IM 56. :4 16/4E0 ESTAS. PER DEED.
ALL 0144,SSC CASCHIGITS SWOT tser kl-P7 MLLE or AL, C/L 150' VIDE EASE5ENT F3R SAN DIEGO AXED,—
PER JLOGEnE51 &AC DECREE IN CONDEYNATION.
OCT. 31. :94S A-5 ',SIR. NO. 3590. OFFICIAL
RECORDS. ESTAB. .ER R.S. 75/71-16.
ON6NNTuCE ref., TO .56.f.. *SANS (4 :( fa )6, NS War ACr, TAC 4 HAYS ocsAr oNArrrs-C
TIC row...8 A 0,(ACA 0.5,..54
A, r,L.A4.1O REL-ty .415sts/1.49.4 t NOLDICK Of Al. CAsiGnrSAT sox 4,s0Li-ATIO1 Al A Cara,. rrprs,,, AO.10 Orrr2.4. 0440 0.8.9.5
riSOD+OSA. 17, HOS Ati.ps.r9 Cor.ot.....9, oar rfr.A...[....."
SASertstri COVE.. TOP 04100. AACPA S...4 •
(Thasta' nOt 06A44
/5.4.5 FOS17,11..0" //SOS Se .18S AA., 41/14 !!`" .
• • • wt.' o -y'L
/ °Th
b..oLOur.4.9 .trerr....11041 AND *AC er LANO
/ S..
1 - f. 9644,71
PP1111:
I..s . p8,8 )(
Fp. 1:1/: SP. !aforSt, . PI". 47/04•07 .)
'Oct It44CRVl !JCS. 0.4'
N7/8A,,s7 PN.o6
• •
V.TsAlboor)
•
(00.0.! Pr,. 9/14,
Irre.
Pc TALL..es '
NOT TO /'c ,CC
10
n1!
:
1 ,-P
.opsd[81-
vsss. :HI t;
ro ner. GT,/
OR.
0:i:Y0
oe!Qt,
!
14, t 75
SECTION 22..7. 4 S.. R. 1 V., S. B. B. 11.
MAIXIILE I. A SE,I0EI A It S. I FEBRUARY. 1991
VILLIAP ROARO JASSO. L. S. 4756
ro4 4.0,
t,"nn•n TI .u.
'IL TO 71.7 24 c.+Ty 02
Pr. p.,11 "10
PLcalt.5r,
*00 00
- - -
SO 2
1,COD 5,C0.51(15, 420 SI
1 n4ye.14.... ir-,464,41P-441"..? 111 •2 .,.-
T,""-,-,\‘.71.0„ ....,
_ - -
- - • i'S-• G.1.:li 4 30 . 00 I
P
--
1 aCel...Ps .
41,120.
.1'1 ..A P.0004.111T Om. 041140
Di 1.11E0000TI04 OP
2444044, 0004000 111 444
20.400 P4.104[0.1/1 ,..1011.14
11 , POret04
I
Yeasoax. .421114
042 51-4/401•Co 1r 4CC.(110.2 .,
cry LP.
'o(t&otco rt. 11052.,PIER
'4./44
.44.1 1,5 ctVp
1p,
IN THE CITY OF SAN JAC I N TO COUN Y OF RIVERSIDE.
STATE OF CALIFORNIA.
138:E T 3 OE 3 1.2 ILL IS
TRACT NO. 24350-5
BEING A susolvisioN OF A PORTION OF LOT 114 OF THE LANDS OE TIE
SAN JACINTO LAND ASSOCIATION. AS PER MAP RECORDED IN BOOK 8. PAGE 357,
OF MAPS. IN TOE OFFICE OF THE COUNTY RECORDER OF SAN DIEGO COUNTY,
LIERSEN
VI CE - President
By
Secretary
OFFICIAL SEAL
ANNA MC MUM
Notary Pt. RWEASIDECOMIT
My comrrhokx. Exp. June 24.1
Order No.
Escrow No.
Loan No,
WHEN RECORDED MAIL TO:
C ITY CLERK
CITY OF SAN JACINTO
201 E. MAIN STREET
SAN JACINTO, CA 92383
SPACE ABOVE THIS LINE FOR RECORDER'S USE
MAIL TAX STATEMENTS TO:
DOCUMENTARY TRANSFER TAX S
Computed on the consideration or value of property conveyed, OR
Computed on the consideration or value less liens or encumbrances
remaining at time of sale.
Signature of Declarant or Agent determi — Firm Name
CORPORATION GRANT DEED
FOR A VALUABLE CONSIDERATION, receipt of w hich is hereby acknowledged,
WINDWARD HOME S, INC .
a corporati on orcanized under the laws of the State of CAL 1F ORN I A , does hereby
GRANT to THE C ITY OF SAN JAC INTO /
AN EASEMENT FOR STREET AND PUBLIC UTILITY PURPOSES OVER
the real property in the City of SAN JAC INTO
County of RIVERS I DE , State of California, described as
(SEE EXHIBITS "A" AND "B" ATTACHED
HERE TO AND MADE A PART HEREOF)
Dated
WINDWARD HOMES, INC.
A CALIFORNIA CORPORATION
STATE OF CALIFORNIA
COUNTY OF
vJ I
On 1LL l c/Cl/
before me, the undersigned, NoTy P>rblic, in and for said
State, personally appeared
known to me to be the
President, and
known tonic to be the Secretary of
the corporation that executed the within instrument, and known
to me 10 be the persons who executed the within instrument on
rc behalf of the corporati therein named, and acknowledged to we
that such corporatio executed the within instrument pursuant to
its by-laws or a resol 'on of ' board of difectors.
VVITNE SS
(This area for official notarial seal,
1144 (10/691 MAIL TAX STATEMENTS AS DIRECTED ABOVE
Signature
6X418/T "A"
EASEMENT FOR STREET AND PUBLIC UTILITY PURPOSES
DEDICATED TO THE CITY OF SAN JACINTO
1 BEING THAT PORTION OF LOT 114 OF THE LANDS OF THE SAN JACINTO
9 !LAND ASSOCIATION, IN THE CITY OF SAN JACINTO, COUNTY OF
3 iRIVERSIDE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 8,
4 ' I:PAGE 357 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAN
5 DIEGO COUNTY, MORE PARTICULARLY DESCRIBED AS FOLLOWS:
6.,COMMENCING AT THE NORTHEAST CORNER OF THE SOUTH 40 ACRES OF SAID
7 LOT 114; SAID NORTHEAST CORNER ALSO BEING A POINT IN THE
8 CENTERLINE OF STATE HIGHWAY 79, 60.00 FEET WIDE, AS SHOWN ON MAP
9 OF TRACT NO. 7517, FILED IN BOOK 90, PAGES 25 THROUGH 28, OF
1°!IMAPS, RECORDS OF SAID COUNTY OF RIVERSIDE, THENCE SOUTH 89 °
11:i45.07. WEST 30.00 FEET ALONG THE NORTH LINE OF SAID SOUTH 40
12 ;ACRES TO THE WESTERLY LINE OF SAID STATE HIGHWAY 79; THENCE
13 4LONG SAID WESTERLY LINE, SOUTH 0 °15'03" EAST 430.00 FEET TO THE
14 ::TRUE POINT OF BEGINNING; THENCE SOUTH 89 °44'57" WEST 25.00 FEET;
15 !THENCE SOUTH 43 12'09" WEST 26.17 FEET; THENCE SOUTH 89'45'07"
'6 WEST 109.00 FEET (COURSE NO. 1); THENCE NORTH 57'08'19" WEST
17 27.46 FEET; THENCE SOUTH 89'44'57" WEST 52.00 FEET; THENCE SOUTH
18 °
03" EAST 12.00 FEET; THENCE SOUTH 48 '44'29" WEST 30.48
19 FEET TO A POINT IN A LINE PARALLEL WITH AND 17.00 FEET SOUTHERLY
20 MEASURED AT RIGHT ANGLES, FROM THE WESTERLY PROLONGATION OF
21 COURSE NO. 1 DESCRIBED HEREIN; THENCE ALONG SAID PARALLEL LINE
22 ::SOUTH 89 ° 45'07" WEST 82.00 FEET; THENCE SOUTH 0 '14'53" EAST
23 .66.00 FEET; THENCE NORTH 89 '45'07" EAST 76.00 FEET; THENCE SOUTH
2480' 47'09" EAST 103.41 FEET TO A POINT IN A LINE PARALLEL WITH
9 -
-3 AND 100.00 FEET SOUTHERLY, MEASURED AT RIGHT ANGLES, FROM SAID
26 COURSE NO. 1 DESCRIBED HEREIN; THENCE ALONG SAID PARALLEL LINE,
27 NORTH 89' 45'07" EAST 111.00 FEET; THENCE SOUTH 43 '42'04" EAST
28H26.17 FEET; THENCE NORTH 89 44'57" EAST 25.00 FEET TO SAID
29 WESTERLY LINE OF STATE HIGHWAY 79; THENCE ALONG SAID WESTERLY
30 LINE, NORTH 0" 15'03" WEST 138.00 FEET TO THE TRUE POINT OF
31 BEGINNING.
3 2 ONTAINING 0.728 ACRES OF LAND, MORE OR LESS.
(P4.624
HWILLIAM ROARO JASS
L.S. 4756, EXP: 9/30/91
132-1124, FEBRUARY 25, 1991
N 0°1453 0) 8V:=15o7"
00.06
PROPO E .C)
7:0 NO, 24330-3
T. P. 0. B.
N 89°45 .07E
N 89°45 .07E
82.00 HIGHWAY N 89°4507E
75.00 N 80°47.09"41
103.41
PR 0 PO e-Z)
7;E:, NO. 2 ,4330-2
N 89°45 .07E
1 .0 0
CREPARED BY-
AgOkL&,e4010.2.4---
WILLIAM ROARO JAS
L.S. 4756 EXP: 9/30/91
BR) 9-X91
MADOLE AND ASSOCIATES. INC.
CIVIL ENGINEERS
SURVEYORS LAJAD IRLAPaCRS
leao EAST I6th buuI
SANTA ANA. CA . 92701
D I 41 635- 2:3
J11.132-1124-
EXHIBIT "B"
EASEMENT FOR STREET AND PUBLIC UTILITY PURPOSES
DEDICATED TO THE CITY OF SAN JACINTO
NE c.02., SO. 40 AC.
LOT II
NO. LINE. SO . 40 AC.. LOT 114.
LANDS OF SAN JACINTO LAND ASSOC.
LINE DATA
O BEARING
• N 89°44'57"E
• N 43°12 .09"E
0 N 57°0819W
0 N 89°44 .57E
N 0°1503W
DISTANCE
25.0 0
26.17
27.46
52.00
12.00
0 N 48°44'29E
30.48
cn
N 43°42'04W
26.17
SUBDIVISION AGREEMENT
THIS AGREEMENT made and entered into this day of , 1991,
by and between WINDWARD HOMES, INC. A CALIFORNIA CORPORATION the
parties of the first part, hereinafter designate
d
a
n
d
c
a
l
l
e
d
2 "contractor" and the CITY COUNCIL OF THE CITY OF SAN
J
A
C
I
N
T
O
,
a
Municipal Corporation of the County of Riverside,
S
t
a
t
e
o
f
3 California, acting by and through Trammell Ford, as M
a
y
o
r
a
n
d
H
e
l
e
n
Sherman as Deputy City Clerk, thereunto authorized so to
a
c
t
,
t
h
e
4 party of the second part, hereinafter designate
d
a
n
d
c
a
l
l
e
d
"Council".
WITNESSETH
THAT, WHEREAS, said contractor has presented to the C
i
t
y
C
o
u
n
c
i
l
of the City of San Jacinto, to wit: Tract 24330-3, a copy of which
said proposed map is attached to this agreement a
n
d
i
s
h
e
r
e
b
y
referred to and made a part of this agreement for
a
n
y
a
n
d
a
l
l
particulars, and has requested the said City Council t
o
a
c
c
e
p
t
t
h
e
dedication of the street or streets delineated and s
h
o
w
n
o
n
s
a
i
d
map as and for a public street or highway, or streets a
n
d
h
i
g
h
w
a
y
s
,
and to otherwise approve said map to the end that said
m
a
p
may be
recorded as required by law; and
WHEREAS, the City Council of the City of San Jacinto requires as
a condition precedent to the acceptance and approval o
f
s
a
i
d
m
a
p
the dedication of such streets, highways and public
w
a
y
s
a
s
delineated and shown on said map and deems the same a
s
n
e
c
e
s
s
a
r
y
for the public use; that any street or streets delineated
a
n
d
s
h
o
w
n
on said map may be improved by the construction the
r
e
o
n
a
n
d
installation therein of grading, paving, curbs, gutters, s
i
d
e
w
a
l
k
s
,
storm drains, sanitary sewers, street name signs, survey m
o
n
u
m
e
n
t
s
,
and water pipes and mains, together with fire hydrants.
AND, WHEREAS, the improvement of said street or streets
,
h
i
g
h
w
a
y
17 or highways, as shown and delineated on said map as by
t
h
e
C
i
t
y
Council of the City of San Jacinto required and deemed as
n
e
c
e
s
s
a
r
y
for the public use has not been done or completed
a
n
d
s
a
i
d
contractor shall as provided by Ordinance No. 673 of the City of
19 San Jacinto, and by an Act of the Legislature of
t
h
e
S
t
a
t
e
o
f
California, entitled, "An Act relating to the rea
l
e
s
t
a
t
e
20 subdivisions and the making and recording of maps,
a
n
d
g
r
a
n
t
i
n
g
limited powers to cities and towns, and counties, in c
o
n
n
e
c
t
i
o
n
21 therewith, making certain acts misdemeanors, prescri
b
i
n
g
p
e
n
a
l
t
i
e
s
therefore, and repealing acts or portions of acts in
c
o
n
f
l
i
c
t
22 herewith", enter into this Agreement with the City, whereby in
consideration of the acceptance of the offers of dedi
c
a
t
i
o
n
b
y
t
h
e
23 City Council of the City of San Jacinto, the Contractor agrees to
complete the work hereinafter in this agreement menti
o
n
e
d
a
n
d
s
e
t
24
forth in detail to be done by contractor with
i
n
t
h
e
t
i
m
e
hereinafter mentioned.
25
NOW, THEREFORE, in consideration of the premises and of the
9 6 acceptance of the offers of dedication of street and
s
t
r
e
e
t
s
s
h
o
w
n
and delineated on said map and the approval of said m
a
p
f
o
r
f
i
l
i
n
g
27
and recording as provided and required by law, it
i
s
m
u
t
u
a
l
l
y
agreed and understood by and between Contractor an
d
C
o
u
n
c
i
l
d
o
28 hereby mutually agree as follows:
29
30
31
32
Page 1
6
7
8
9
10
11
12
13
14
15
16
1. That the City Council of the City of San Jacinto has
fixed and does hereby fix the time within which contractor is to
do and perform the work and improvements hereinafter stated and
2 specified as being the period of time to expire between the date
of this agreement and the day of , 1992, and that
3 contractor will, at his own cost and expense, including all costs
of inspection or inspections done by the City of San Jacinto within
4 the period of time hereinabove in Paragraph 1 of this agreement
stated and fixed, do or cause to be done and performed the
5 following described work and/or improvements to wit: All
offsite improvements as shown on Approved Improvement Plans for
6
Tract 24330-3.
It is expressly agreed and understood by contractor that
City shall inspect all said work to be done by an inspector
8 employed by the City at the cost and expense of contractor and that
contractor will pay unto City on demand the actual cost of such
9
inspection.
10
2. All of the said work and improvements and the materials
therefore shall be done, performed and installed in strict
11 accordance with plans and specifications therefore on file which
are hereby adopted and made a part of this agreement.
12
3. Contractor shall, at the time of the execution of this
13 agreement present to and file with the City of San Jacinto a bond
in the sum of FORTY-SIX THOUSAND AND THIRTY-ONE DOLLARS
14
($46,031.00) which sum it is hereby agreed is the sum fixed by the
City of San Jacinto for that purpose, in accordance with the
15 provisions of Section 11612 of the Business and Professional Code
and Section 66499 et.seg. of the Government Code, conditioned upon
16 the faithful performance by contractor of this agreement and by its
terms made to inure the benefit of the City of San Jacinto and
17 contractor shall also at the time present to and file with the City
of San Jacinto, a good and sufficient bond in the sum of FORTY-
18 SIX THOUSAND AND THIRTY-ONE DOLLARS ($46,031.00) and by its terms
made to inure to the benefit of laborer and material suppliers upon
19 such work and improvements conditioned upon the payment of such
laborer and material suppliers for labor and material performed or
20 rendered under the terms of said contract, and for amounts due
under the Unemployment Insurance Act with respect to such work or
21 labor as provided by State Law.
22 4. Contractor shall before commencing any work as herein
provided for, take out and at all times maintain during the course
23 of such work, workmen's compensation insurance required by the laws
of the State of California, and failing to do so, City may procure
24 such insurance for said contractor and contractor shall pay City
such monies as the City may be compelled to pay therefore.
25
5. Contractor shall save the City Council, City of San
26 Jacinto, and the officers and employees of said City of San
Jacinto, harmless against injuries to persons and damage to
27 property, which may occur by reason or in connection with any work
done as provided and contemplated by this agreement and contractor
28 shall procure and carry at all times during the course of said
work, liability insurance therefore in the amount of one million
29 dollars ($1,000,000) in favor of contractor and City Council, City
of San Jacinto, and the officers and employees of the City of San
30 Jacinto as long as any work is being done as provided by this
agreement.
31
3 9 I
Page 2
IN WITNESS WHEREOF, contractor, as parties of the first part, have
hereunto set their hands and the City Council has caused these
presents to be executed in the name of the City Council of the City
of San Jacinto, by its officers thereunto duly authorized on the
day and year in this agreement first above written.
WINDWARD HOMES, INC.
A CALIFORNIA CORPORATION
By
R 71-k-f • , I
CITY COUNCIL OF THE
CITY OF SAN JACINTO
By
Francis Boykin, Mayor
ATTEST:
By
2
3
4
5
7
8
9
1 0
1 1
12
Deputy City Clerk
14
15
16
17
18
19
9 0
21
22
23
24
25
26
97
28
29
30
32 Page 3
MEMO
TO: Honorable Mayor and Members of the City Council
FROM: Brian McNabb, Director of Community Development
DATE: July 10, 1991
SUBJ: Abandonment and Vacation of Eleventh Street
The portion of Eleventh Street proposed for abandonment and vacation is located between
the Buena Vista Retention Basin and Santa Fe Street.
On June 18, 1991 the City Council set July 16, 1991 for the public hearing for the
abandonment and vacation of Eleventh Street.
Staff recommends the City Council approve the resolution abandoning Eleventh Street.
Respectfully Submitted,
BRIAN MC NABB
Director of Community Development
sumo 00.13 41161.16
Q0I A &I A r\r..- 1.- L._ Li EL
EXHIBIT "A"
STREET ABANDONMENT AND VACATION
ELEVENTH STREET
Cr)
WHEN RECORDED RETURN TO:
City of San Jacinto
201 East Main Street
San Jacinto, CA 92383
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SAN JACINTO, CALIFORNIA, ORDERING THE
VACATION AND ABANDONMENT OF A PORTION OF ELEVENTH
STREET BETWEEN SANTA FE AVENUE AND THE
BUENA VISTA RETENTION BASIN
THE CITY COUNCIL OF THE CITY OF SAN JACINTO DOES HEREBY RESOLVE AS
FOLLOWS:
SECTION 1: The City Council of the City of San Jacinto,
California, having expressed its intention to vacate and abandon
the public right-of-way over the property shown on attached Exhibit
SECTION 2: A public hearing, as required by law, was
conducted by the City Council on the 16th day of July, 1991, and
all notices and posting, as required by law of said vacation, have
been given and posted.
SECTION 3: It is the intention of the City Council of the
City of San Jacinto to vacate the herein described property to
property owner(s) of record and that all objections of any thereto
having been heard and considered, and it being found that the City
has no present or prospective use for said public right-of-way.
SECTION 4: It is hereby ordered that the proposed vacation
outlined on Exhibit "A" is not within the area for which a General
or Master Plan is adopted and that the public right-of-way over the
property described in Exhibit "A" be vacated and abandoned.
APPROVED AND ADOPTED this 16th day of July, 1991.
ATTEST:
Maurice Armster, City Clerk
Deputy Francis R. Boykin, Mayor
1
STATE OF CALIFORNIA)
SS
COUNTY OF RIVERSIDE)
I, Maurice Armster, City Clerk of the City of San Jacinto, do
hereby certify that the foregoing Resolution No. was duly and
regularly adopted by the City Council of the City of San Jacinto
at a special meeting thereof, held on the 16th day of July, 1991,
by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Deputy
(SEAL)
I, Maurice Armster, City Clerk of the City of San Jacinto, do
hereby certify that this is a full, true and correct copy of
Resolution No.
WITNESS MY HAND AND SEAL this day of
Maurice Armster, City Clerk
Deputy
2
MEMO
TO: Honorable Mayor and Members of the City Council
FROM: Brian McNabb, Director of Community Development
DATE: July 11, 1991
SUBJ: Annexation 68 Public Hearing
Annexation 68 is located east of Hewitt Street, south of Washington Avenue, west of
Windham Street, and north of Park Avenue.
At the June 18, 1991 City Council meeting, Resolution No. 1964 was adopted setting July
16, 1991 as the public hearing for Annexation 68.
Notices for the public hearing were mailed to residents within the proposed annexation,
however, the advertisement of the resolution in the local newspaper was inadvertently over
looked during the transition to the new deputy city clerk.
Staff has consulted with the City Attorney on this matter. Mr. Cox has recommended the
Council open the public hearing, take testimony, recognize for the record any protest
received as valid, then continue the matter open until the August 6, 1991 City Council
meeting.
Respectfully Submitted,
BRIAN MC NABB
Director of Community Development
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EXHIBIT "A"
ANNEXATION 68
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348-1147
320 4
188 EAST MAIN STREET
SAN JACINTO, CA 92383
714 - 654-9246
The oldest Incorporated
City in Riverside County
Located in the
San Jacinto Caller"
Promoting the
Commercial
Industrial
Economic
Agricultural
and Civic Interest
of San Jacinto and
the San Jacinto
Valley.
Pamela S. Easter, City Manager
City of San Jacinto
P. 0. Box 488
San Jacinto, CA 92383
Dear Pam;
On behalf of the San Jacinto Chamber of Commerc
e
Board of Directors, I am submitting a letter
regarding Chamber funding for budget years 1990
/
9
1
and 1991/92.
As you are aware, we requested funding in the
amount of $15,000 for the 1990/91 budget year
-
t
h
e
same amount we had received in subsequent year
s
.
We received one-half of the funds at the 12/04
/
9
0
Council meeting in the amount of $7,500 and ar
e
now requesting the remaining $7,500.
The Chamber is also requesting that we be inclu
d
e
d
in the City 1991/92 Budget in the amount of
$15,000, payments to be made quarterly in in
c
r
e
m
e
n
t
amounts of $3,750.
The San Jacinto Chamber has over the last 6
m
o
n
t
h
s
continued to work closely with the City in mutual
areas of interest. These areas include:
1) "Valley Focus on San Jacinto" - a monthly
program designed to inform our Valley
residents of concerns, issues and needs
facing the San J a cinto Valley.
We have included a City representative each
month to discuss important issues within
the roil,y of F;An Jac7int:D.
We have also had area political figures, suc
h
as Congressman Ai McCandless, Assemblyman
Dave Kelley and ae now in the planning stage
s
of havind S e nator Poh==rt Presley as our bue ,o, -
all addressing pertinent legislative issues
facing our valley.
This has proved a very positive marketing too
l
For both the Chamber and the City of San
Jacinto.
2) We have continued a strong Legislation and
Transportation Committee constantly reviewing
many legislative issues that are brought
before the State, keeping the best interests of
the City and the Chamber foremost at all times.
July 10, 1991
In promotion of business in the Cite, we are
now providing Business Start-Up Kits at a
nominal fee to all business proprietors.
This Kit contains information and forms on
various areas pertaining to any individual(s)
planning to start their own business -
including W2 information, disability insurance,
local requirements, sales tax exemption
certificate, tax schedules and numerous other
information and forms.
This Kit is also available to businesses that
wish to become incorporated.
4) The Chamber has been working closely with
the City in producing a high quality map
for newcomers and all parties interested in
the City of San Jacinto. This map will be
available in approximately 30 days. The
City will receive 1000 free of charge.
Estimated value $1,500. We are also offering
the City substantial space on the map for any
Civic information they deem necessary.
5) We provide demographic folders containing
information to all newcomers and developers
who visit our office. We mail approximately
40 per month and hand out to walk-ins
approximately 45 per month. A total of BO
to 90 packets per month.
6) The Chamber unites with the City by being
involved with the Valley Economic Development
Corporation. The Chamber worked with the
City in a display at the V.E.D.C. "Cutiook
Dcv at. Vallev-Wirle in Prril Many hours
were spent in r_he assembi ,,, oH-7 packet,
display boards and giving general in-Formation
and answering '.._-.uestions.
The flhamber se -iis a month -ly newt
to
approximately L.:70 members thf -oh-,77:ut tho'
San Jacinto Valley featur -lng articles by
our Mayor, Frar -,cis Boykin. We encoraQe
continued articles from cur City Staff and
officials.
P,) The San Jacinto Chamber has made efforts and
will continue to make efforts in the union
of the San Jacinto Business Association and
the Chamber - working as a unit rather than
separate entities. The Chamber has initiated
two meetings with the San Jacinto Business
Assocation in the past few months with negative
Presidents Dave Hall and Dill Owen with a
follow-up communication of a proposed united
effort agreement between the two organizations.
The Chamber is making strides towards a more pro-
fessional and pro-active organization. We feel
we have some tremendous leaders in our community
giving the Chamber it's direction.
Our Board of Directors held it's first ever Board
Workshop in June. We have established our mission
statement, objectives, external/internal strengths
and weaknesses and a strategic plan. Hopefully we
will be even more functional to our chamber members
and community as a whole in the next fiscal year.
We are excited that our
from 252 in November to
some exciting plans for
Proposed Plans:
membership has increased
our present 357 and have
our future.
1) Stronger Committees - We have developed some
excellent committees for the upcoming year.
These include:
A. Business & Economic Development - Headed
by Jerry Rice. This committee will get
more involved with the City in working
together on common economic development
goals and interests.
B. Education - Headed by Sandi Shackelford,
Dr. Henry Lowe and nhairperson, Collette
Salisbury. This committee will be deeply
involved in the training of our local
High School students via the interview
process and exposure to various businesses.
C. Hispanic/Minority Committee - i--4eaded by
Sandi Shackelford, Chairperson - Lupe
Quintanilla. The committee will woi -k
towards bringing the Hispanic minority
businesses closer in a business
relationship.
Numerous other committees are being formulated
and we have great expectations for these
sell.
Another area we plan to develop is an even
stronger commitment to the City to help achieve
mutual goals.
These goals include:
A) Cooperatively L,!orkihq L-cj ether to support
and outreach to our existing San Jacinto
business community, infiluding conducting
a business information/retention survey,
informational seminars, etc. Develop
brochures providing information on how
to attract businesses to the city
B) Provide expertise and support through the
Chambers Economic Development Committee
by meeting with City staff on a regular
basis.
- Play an advocacy role on San Jacinto
issues.
C) Distribute information on the City to
interested citizens and investors.
Re,pectfully submitted,
David Hall
PrsiORnt
OH: lu
MEMO
TO: Honorable Mayor and Members of the City Council
FROM: Brian McNabb, Director of Community Development
DATE: July 12, 1991
SUBJ: NORTHWEST AREA IMPROVEMENT PLAN
The Northwest Area Improvement Plan is agendized for both the study
and regular session of the agenda for July 16, 1991. Thus far,
staff has forwarded to you the formal plan itself and some back up
information. With this memo, we are forwarding the Table of
Contents, Executive Summary, and the amendments to the General
Plan.
The Table of Contents should be inserted after the title page. The
Executive Summary should be placed behind the first divider. The
,7-General Plan Amendments, not an actual part of Northwest Plan,
should be placed in the back of the book for reference.
In reviewing the notification process a question was raised as to
whether timely notification was given to all property owners of
record. Therefore, staff recommends the Council open the hearing,
take testimony, and continue the matter until AUgust 6, 1991.
Respectfully Submitted,
BRIAN MC NABB
Director of Community Development
BKM:lr
NWASP.MEM
FABLE OF CONTENTS
I. EXECUTIVE SUMMARY
A. Task Assignments
B. Conclusions
II. GENERAL PLAN
A. Land-Use Element
B. Circulation Element
III. STUDIES
A. Drainage Master Plan Study
B. EMWD Water Master Plan Study
C. EMWD Sewer Master Plan Study
D. Financial Capabilities Study
IV. FIGURES
V. APPENDICES
A. Drainage Master Plan Study Computer Runs
B. EMWD Water Master Plan Study Computer Runs
C. EMWD Sewer Master Plan Study Computer Runs
VI. MAPS
A. Land-Use Element
B. Circulation Element
C. Street Sections
D. Planning Areas
E. Drainage Master Plan
F. EMWD Water Master Plan
G. EMWD Sewer Master Plan
I. EXECUTIVE SUMMARY
The Northwest Improvement Project evolved from a number of
independent projects to a comprehensive planning document
amending various elements of the General Plan. In 1990, the City
had re-evaluated its Flood Control Master Drainage Plan for the
purpose of raising its mitigation fee and to begin a feasibility
study for the establishment of an Assessment District to fund
construction of a levee along the River and Master Plan Storm
Drain Improvements.
There was interest, from a number of property owners in the
Northwest area, in creating an assessment district for sewer and
water facilities and determining service boundaries.
Lastly, the Northwest area was receiving development pressure to
transition from a largely rural area; to urban. The City had
processed and approved a number of tentative tract maps. Staff
expressed concern to the Planning Commission and City Council
that the City may be falling into the trap that other urbanizing
jurisdictions had fallen into. Specifically, allowing growth
without planning and developing adequate infrastructure and
facilities.
In a portion of the Northwest area, the City Council adopted a
temporary open space designation, due to the number of
constraints affecting planning. These included, seismic faults,
flood zones, inadequate circulation planning, lack of utilities,
the existence of the San Jacinto Reservoir in the middle of the
planning area.
A. TASK ASSIGNMENTS
NBS/LOWRY was hired by the City of San Jacinto to assist Staff
with the Northwest Improvement Projects, to provide a Feasibility
Study to re-evaluate and update the Water, Sewer and Storm
Drainage Master Plans; and to help evaluate all viable financing
methods for these plans. The specific tasks involved were:
Review the existing General Plan for the project area to
include proposed projects and property owners interests in
determining ultimate densities and land uses. Insure that
facilities will adequately serve all existing and proposed
development, and delineate these on a map;
Review and update the Water, Sewer and Storm Drainage Master
Plans based upon the above determined proposed project area
development densities, existing City needs and ongoing
Annexation proposals;
NW AREA IMP PLN 1990-91\NWSP.EXE PAGE 1
Prepare preliminary water, sewer and storm drain facility
designs (layouts) in sufficient detail to develop reasonable
updated construction cost estimates;
Provide a review of the alternative financing methods
available, their impacts and potentials for successful
implementation, and recommend a program to finance the
facilities; and
Prepare a preliminary circulation plan for the area to
insure that all traffic generated and all through traffic
can be adequately handled..
A committee of property owners, developers, and engineers was
created to work with staff and NBS/Lowry. This committee
provided input and guidance on a monthly basis while the planning
process was ongoing.
Sewer and water plans were prepared in accordance with the
guidelines given by EMWD.
Flood Control facilities were evaluated and sized based on the
original Master Drainage Plan prepared by Riverside County flood
Control.
Upon the completion of the draft land use, circulation, and
drainage plan, a public meeting was called and all residents
within the Northwest Area were mailed an invitation to review and
comment on the plan.
A number of public hearings were held before the Planning
Commission and on June 12, 1991, the Commission recommended the
approval of the Northwest Area Improvement Plan.
B. CONCLUSIONS
LAND USE
The Northwest Area consists of approximately 3337 acres of mixed
use development. Prior to the development of this plan 12
residential tract maps totalling 2976 lots were submitted for
consideration and/or approval. Additionally, one nonresidential
tentative map creating 21 commercial lots and 66 industrial lots
was previously approved. The land use plan not only identifies
the traditional residential and non residential uses but also,
projects location and sizes of the parks and schools needed for
the area, based on projected population and current student
generation figures.
NW AREA IMP PLN 1990-91\NWSP.EXE PAGE 2
Eight sub-planning areas were created within the Northwest Area.
The basis for the boundaries of the sub-planning areas was driven
by the philosophy that children should not be required to cross
major streets to play in a park. Therefore, the sub-planning
area boundaries are the major streets. The committee felt this
was a logical planning basis that could be used throughout the
City in determining park needs as well as projecting school
needs.
Contained within the report are recommended land use percentages
developed by the American Planning Association and published by
the Urban Land Institute. The land uses proposed within the
Northwest Area mirror these recommendations fairly closely.
In developing projected population estimates, the figure of 2.8
persons per household was used. A recently published report
indicates that on the average 3.2 persons per household are
occupying new housing in Riverside County. The lower figure used
is a reflection of the fact the valley's average age tends to be
higher than most of the remainder of Riverside County. The
Department of Finance has estimated the average occupied home in
San Jacinto to have 2.67 residents.
Although parks and schools are specifically sited on the land use
plan and the sitings were generally for a specific reason, the
intention of the committee was not to specifically place a park
or a school on a particular piece of land but rather, to show
conceptually, the acreage, and the general location, for these
facilities.
Should a development proposal underlying these public facilities
be submitted to the City, a decision would have to be made as to
whether the City or school district was interested in acquiring
the land for their respective uses. If not, the development
application must be processed. Staff recommends the Council,
where possible, take a pro-active position in acquiring park
sites at the earliest time.
CIRCULATION
The Circulation Element adopted in 1987 did not adequately plan a
roadway system for the Northwest Area, largely due to the lack of
interest in urbanization of those properties west of Lyon Avenue.
As development pressure occurred, Staff realized the importance
of creating the proper circulation plan for the area.
Major traffic volumes are already passing along and through the
Northwest Area without the area's development. Sanderson Avenue
north of the Expressway, has an average daily traffic volume of
18,414 and Ramona Expressway, east of Sanderson Avenue, 12,738.
NW AREA IMP PLN 1990-91\NWSP.EXE PAGE 3
Additional factors considered in developing the Circulation
Element include the existence of the San Jacinto Reservoir and
the fact the existing intersection of Ramona Blvd. with Sanderson
Avenue is too close to the intersection of Sanderson and the
Expressway.
The Circulation Element contains not only the street dedication
but, also bike paths and scenic highway designations. The bike
paths are also integrated with the Flood Control Drainage Plan
(discussed later). The committee, in consultation with the
City's Traffic Engineer, generally took a conservative approach
when designating right-of-way width. In other words, the plan
reserves the larger of two right-of-ways if doubt existed as to
the proper width of a street. In brief, Sanderson and the Ramona
Expressway are designated as Urban Arterial streets, as are
portions of Lyon Avenue and Ramona Blvd., as they approach the
Expressway and Sanderson respectively. Cottonwood and the
southerly section of Lyon are designated major highways. De Anza
Drive, Ramona Blvd, Record Road, Palm Avenue, the northerly
stretch of Lyon Avenue and the northerly portion of Potter Road
are secondary highways. The remainder of the streets on the
Circulation Plan are collector streets with two notable
exceptions.
There was a question as to whether Jeffrey Avenue and Potter
Road, southerly of Ramona Blvd., should be Secondary Highways.
Therefore, a new designation was developed called a "Modified
Secondary Highway". This designation allows the construction of
four full lanes of traffic within the collector right-of-way of
66 ft. Driveway access would be pe/mitted which is different
than secondary highway standards. It should be noted that lots
fronting on modified secondary streets should have an additional
five ft. front yard setback. The bikeway system acts not only to
provide a route for serious and recreational bikers alike, but
also serves as a conduit to connect the park system together. In
most cases, the bikeway system would be developed to Class I
standards, which creates a bikeway separate from the driving
area. Where these opportunities don't exist, and it is not
practical to create a joint sidewalk/bikeway, the system would
convert to a Class II bikeway which is striped on the street.
This condition should infrequently occur in the Northwest Area.
DRAINAGE AND FLOOD CONTROL
The northerly one-third on the Northwest Improvement Project is
in the designated "A" flood zone. Historically two master plans
have been developed to address flood control and drainage in the
area.
In the late sixties, Riverside County Flood Control commissioned
a study of the San Jacinto River and a plan was adopted, calling
for the construction of a levee on the south side of the river
NW AREA IMP PLN 1990-91\NWSP.EXE PAGE 4
from a point near State Street to a point approximately 4,000 ft.
west of Sanderson Avenue. This levee is incorporated into the
Northwest Plan. According to NBS/Lowry, most or all of the
Northwest Area will be removed from the flood zone, once this
levee is built. As no outside funding assistance is anticipated
at this time, the City proposes to create an assessment district
to facilitate levee construction.
It is important to point out, there are currently plans to build
bridges across the San Jacinto River at State Street and
Sanderson Avenue. Neither of these bridges are planned to be
constructed to the ultimate length that will be required upon the
construction of the levee. Therefore, funding will also have to
be provided for lengthening both bridges.
The second historic master plan is the San Jacinto Area Master
Drainage Plan which calls for a series of underground storm
drains and open concrete lined channels which drain northerly to
the River. The drainage and flood control plans for the
Northwest Area call for the elimination of the concrete and pipe
structures, but rather includes a design that is available for
multiple uses and is aesthetically pleasing. As discussed in the
Northwest Plan, these grass-lined channels are less expensive to
build than concrete-lined channels, and can also be used for
bikeways, sidewalks, jogging trails and as a connector between
parks. The financial vehicle proposed to maintain these channels
is a Lighting and Landscape Maintenance District.
WATER AND SEWER
The water and the trunk sewer system will be provided by Eastern
Municipal Water District. The collector sewer system will be
owned and operated by the City of San Jacinto. The Northwest
Area Plan outlines the proposed EMWD facilities which may be
funded by an assessment district. While the sewer plan is
largely restricted to the Northwest Area, the water plan actually
incorporates the northerly portion of Annexation 66, as well as
the area further to the northwest.
The key facility in developing the sewer plan is the construction
of a major lift station in the vicinity of Ramona Expressway and
Sanderson Avenue. This lift station will not only allow for the
development of a gravity sewer system for the Northwest Area, but
will also be the key in developing a gravity sewer system for the
City's in the Northeast Area.
The plansincluded in the Northwest Plan have been reviewed by
EMWD, which was also consulted during the plan preparation stage.
Although, the actual construction may vary somewhat from the
design included in this plan, the overall concept will remain the
same.
NW AREA IMP PLN 1990-91\NWSP.EXE PAGE 5
GENERAL PLAN
The Northwest Plan is a formal amendment to the General Plan.
The Circulation Element and Land Use supersede all existing
designations within the General Plan. The adoption of this plan
also mandates that the text of the Hazards Management Element,
the Circulation Element, and the Land Use Element be modified.
NW AREA IMP PLN 1990-91\NWSP.EXE PAGE 6
MEMORANDUM
TO: Mayor and City Council
Via Pamela Easter, City Manager
FROM: Anna Vega, Finance Director
SUBJECT: Valley Restart Project
DATE: July 16, 1991
At the July 2, 1991, Council meeting Mr. Ken Shaw, Valley
Restart Director, requested Council support with the purchase of a
permanent drop in shelter for the homeless. They requested
Redevelopment set-aside funds to be used, having already received
a commitment by the City of Hemet for redevelopment funds.
Community Development Director McNabb spoke to Mark Huebseh,
(a Redevelopment Attorney) Steve Copenhaver, and Bryce Russell,
Redevelopment Consultants, regarding the use of housing set-aside
redevelopment funds. All three consultants concurred that the
funds could not be used outside the City of San Jacinto's city
limits.
A question was also raised at the last Council meeting
regarding a Coachella Valley City using its set-aside funds outside
the city limits. Upon researching this, it was found that the City
of Indian Wells had attempted to use its set-aside funds for
housing projects in other jurisdictions. It was challenged and the
State Attorney General cited that it could not be done. Later,
legislation was introduced to allow the funds to be used in other
jurisdictions and Governor Deukmejian vetoed the legislation.
Our next step was to talk to Riverside County Economic
Development Department. In asking what funds were available
through the Community Development Block Grant (CDBG) it was stated
that since our purpose was to assist with acquisition of property,
that this could be done through regular CDBG funding and did not
have to be limited to the 15% federal cap which is placed on
contributions to non-profit organizations for operation.
If CDBG funds are to be used to 'assist in the acquisition of
property for Valley Restart, federal regulations will need to be
followed under the Uniform Relocation Act. All agencies involved
in the acquisition of the property will have to follow these
regulations.
Page 2
Valley Restart
The City currently has $59,639 in the 1991-92 CDBG funds
pledged for the installation of a water line in 7th street. If the
Council desired Redevelopment funds could be used to assist in the
7th street water line project, so that the CDBG funds could be used
for the Valley Restart program.
RECOMMENDATION
This is for your information and action as desired.
MEMO
TO: Honorable Mayor and Members of the City Council
FROM: Brian McNabb, Director of Community Development
DATE: July 11, 1991
SUBJ: Naming of the Rancho San Jacinto Park
A letter regarding the naming of the park in Rancho San Jacinto
was sent to the residents of Rancho San jacinto, the principals of
Hyatt Elementary and Park Hill Elementary, and a press release was
in both the Hemet News and the Press Enterprise.
The community was asked to submit their suggestions for staff
review. Suggestions which have been submitted are:
Las Lomas - "The Mountains" El Paseo - "Walking Place"
Valle Hermosa - "Beautiful Valley"
Las Mananitas - "The Beautiful Mornings"
El Rio - "The River" Luiseno Park
Victory Park Hyacinth Park
Soboba Rose Park Pleasant Hope Park
Valley Beautiful Park
If any more suggestions are received, we will forward them to the
Council prior to the meeting.
Respectfully Su mitted,
Brian McNabb
Director of Community Development
BKM/bs park
MEMORANDUM
TO:
FROM:
DATE: July 11, 1991
SUBJECT: Use of Public Parkland for Commercial Ventures
Attached is a letter from Mr. Rocky Brown, age sixteen, requesting
a business license to permit the drawing of cartoon characters at
the local parks and later sold to visitors of the park. According
to Ordinance 724, Section 3.05(D), persons under 18 (eighteen)
years of age are not required to obtain a business license.
However, any person wishing to use public property first provide
the City with the following:
(1) Proof of general liability insurance coverage ($1
million face amount); and
(2) A instrument releasing the City from liability in the
event of loss or injury (Hold Harmless Agreement).
Since Mr. Brown is a minor, he would be unable to enter into the
Hold Harmless Agreement required in Item 2 since it is legally
binding.
For your information, Police Chief Kozma is currently drafting
policies and procedures designed to regulate the use of City Parks.
This item is tentatively scheduled for City Council on September 3,
1991.
Therefore, Staff recommends that Mr.Brown's request be denied until
such time that the liability insurance and hold harmless agreement
can be properly submitted to the City.
Honorable Mayor and Members of the City Council
Brian McNabb McNabb, Director of Community Development
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Date: July , 1991
Memo to:
From:
Mayor Francis Boykin
Councilwoman Jan Leahy
Councilman Tram Ford
Councilman Henry Hafliger
Jim Richards
Re: Valleywide consolidation of fire safety
services.
It seems that there's not a week goes by when we don't read
about budget problems, personnel cutbacks, and fiscal demands
to provide public services. I believe that fire protection is
at the forefront of services that must be available for the
public benefit. As you may recall in the past three weeks, the
County Board of Supervisors chose not to impose a $35.00 per
parcel fire mitigation fee on county residents and have now
been reduced to personnel layoffs and fire station closures as
a result of this shortage of funds. Our own budget restraints
have caused the City of San Jacinto to re-evaluate various
levels of service that we offer our citizens in the area of
public safety.
It has long been obvious that services offered by
Riverside County, the City of Hemet and the City of San Jacinto
have a certain degree of duplicaton due to the geographic
boundaries created by three entities serving the same larger
geographic area known as the San Jacinto Valley. Mutual aid has
certainly been a benefit to all three groups, and my proposal
would take mutual aid to its ultimate solution that would save
the taxpayers literally millions of dollars over the next few
years.
Basically, I would like to propose tht a joint task force
be formed with equal representation for Riverside County,
Hemet, and San Jacinto. This task force should be composed of
fire safety people, representatives of government and a broad
base of the general public. The group could submit a plan that
might take into consideration a fire protection district, a
joint power agreement, or some kind of joint authority that
could take the responsibility for valleywide fire safety and
possibly even communications.
I believe that this district could be designed to cover
the entire area from Diamond Valley to North Mountain and from
Valle Vista to Winchester. It could be given taxing authority
to support fire safety and general communications functions.
The district could either Purchase and/or ,lease present
facilities and equipment from the three governmental agencies
so that what is now a money user could become a money generator
through the elimination of duplicated services.
Personally, I would like to see San Jacinto become the
leader in this movement and bring us all together for some kind
of organization formation that could see the program
implemented. I believe that such a move is extremely timely and
certainly would be in the best interest of the public.
()
WHEN RECORDED RETURN TO:
City of San Jacinto
201 E. Main Street
San Jacinto, CA 92583
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SAN JACINTO, CALIFORNIA FAVORING THE POTRERO
CREEK RESERVOIR ALTERNATIVE AS THE SITE OF THE
PROPOSED EASTSIDE RESERVOIR PROJECT
THIS RESOLUTION IS ADOPTED WITH REFERENCE TO THE FOLLOWING FACTS:
WHEREAS, the Metropolitan Water District of Southern
California has proposed the construction of one of three reservoir
alternatives in Western Riverside County near the junction of the
Colorado River Aqueduct, the San Diego Canal and the State Water
Project East Branch Aqueduct; and,
WHEREAS, the Metropolitan Water District has prepared a draft
environmental impact report comparing three alternative sites
(Domenigoni Valley, Potrero Creek and Domenigoni Valley/Vail Lake)
and a no-project alternative; and,
WHEREAS, the draft environmental impact report favored the
Domenigoni Valley Reservoir site for reasons of least impact on
biological resources, cultural and paleontological resources, water
quality and operational efficiency; and,
WHEREAS, the Potrero Creek site was rated second on the basis
of least capitol cost and most positive social impact; and
WHEREAS, the Domenigoni site will cost $247,562,000 more than
the Potrero Creek site, and will displace more than 200 people now
living in the Domenigoni Valley.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN JACINTO,
CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS
FOLLOWS:
1. That the above recitals are all true and correct.
2. That the City of San Jacinto favors the Potrero Reservoir
site alternative and asks that the Metropolitan Water
District re-weigh the thirty-nine factors used to compare
the alternative sites by giving greater weight to capitol
cost, displacement of residents, recreational uses and
traffic impacts.
Resolution No.
Page Two
SECTION 1: That the City Clerk shall certify to the passage
and adoption of this Resolution, shall cause the same to be entered
among the original resolutions of the City Council of said City and
shall make a minute of the passage and adoption thereof in the
records of the proceedings of the City Council of said City in the
minutes of the meeting at which the same is passed and adopted.
PASSED, APPROVED AND ADOPTED this
day of July, 1991.
Mayor
ATTEST:
Deputy City Clerk
CERTIFICATE
The foregoing is certified to be a true copy of Resolution No.
duly adopted by the said City Council of the City of San Jacinto o
n
the therein date set forth.
Deputy City Clerk