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Agenda - Agenda Packets - Regular Meeting 1/6/2005 (2)
AGENDA REGULAR MEETING OF THE SAN JACINTO CITY COUNCIL JANUARY 6, 2005, 7:00 p.m. San Jacinto Unified School District Board Room 2045 South San Jacinto Avenue, San Jacinto, California 1. ORGANIZATION 1.1 Call to Order 1.2 Roll Call 1.3 Invocation 1.4 Pledge of Allegiance 1.5 Special Presentations 1.5.1 Andre Landscaping / Report Review 2. PUBLIC COMMENTS: Now is the time for the public to address the Council on any subject within the jurisdiction of the City Council not listed on the agenda. A limitation of three (3) minutes shall be set for each person desiring to address the City Council. 3. PUBLIC HEARING 3.1 Public Hearing — At the conclusion of the Public Hearing and the certification of the election results for adding T31246 into CFD No. 2003-1 for Police and Fire Services aka Annexation No. 12 — CNH Homes / Resolution No. _ / A resolution certifying the results of an election and adding property to Community Facilities District No. 2003-01 / Annexation No. 12 — T31846 aka CNH Homes / Approve and Adopt / City Attorney and Special Tax Consultant 3.2 Public Hearing — Conditional Use Permit 1-04 2.65 acres located at 1283 Ramona Expressway Applicant: Alexander Blasscyk Mountain Union Telecomm 17870 Skyview Circle, Suite 270 Irvine, CA 92612 City Council Agenda January 6, 2004 Page 2 of 5 Applicant has requested continuance to February 3, 2005 3.3 Resolution No. _ / A proposed resolution of the City Council declaring that the acquisition of a fee interest in a portion of certain real property, more particularly described as APNs 431-240-026; 431-260-011; 431-230- 010- 431-230-012; 431-230-014; and 431-230-015 and 431-240-008 by eminent domain is necessary for the signalization of the intersection of Cottonwood Avenue and Warren Road and the provision of secondary access road (Street "A") to the Cove Specific Plan development west of Warren Road and related public infrastructure improvements in San Jacinto, CA / Approve and Adopt / City Attorney 4. CITY DEPARTMENTS 4.1 Agreement to continue to fund the Groundwater Monitoring Program in the Hemet/San Jacinto Management Area / Approve / City Attorney — Special Counsel 4.2 Interim Groundwater Recharge Program / Approve San Jacinto's continued participation in said program by paying $92,200 as its share of the $2,400,0000 program to recharge 8,000 acre -fee in 2005; Appropriate $91,200 from the water fund to pay for participation / City Attorney — Special Counsel 4.3 Planning Commission Appointment / Planning Commission Interview Committee — Council Members Shaw and Ritchie / Appoint 4.4 New Traffic Officer — General Fund Loan / Approve $205,000 loan from General Fund to the CFD 2003-1 (Police & Fire Special District) for a 14 month period — May 2005 to June 30, 2006; authorize repayment from CFD 2003-1 as soon as fund has sufficient funds to pay; amend Sheriffs Contract to reflect change / City Manager 4.5 Bus Shelter Advertisement Program and Budget / Approve program including 1) FTE Maintenance Worker II to Streets Division; 2) Advertisement rental rate of $500/month or $125/week per panel / City Manager 5. CONSENT CALENDAR The matters listed under Consent Calendar are considered routine and will be enacted by one motion by City Council Members in the form listed. There will be no separate discussion on these items prior to the motion unless members of the City Council, staff or the public requests a specified item be removed and/or discussed. Anyone wishing to discuss a consent calendar item should come forward upon invitation of the Mayor; state their name and address, and the consent calendar item number. Speakers should limit comments to three (3) minutes. City Council Agenda January 6, 2004 Page 3 of 5 5.1 Warrants at 01/06/05 / Approve / Finance Director 5.2 November 18, 2004 Regular Minutes / Approve / City Clerk 5.3 December 2, 2004 Regular Minutes / Approve / City Clerk 5.4 Treasurer's Report at November 30, 2004 / Receive and File / Finance Director 5.5 Removal of hazardous waste from City's Corporate Yard — 910 Industrial Way / Approve and appropriate $12,000 from General Fund/ Interim Public Works Superintendent 5.6 Resolution No. _ / A Resolution establishing the appropriations limit from proceeds of taxes for Fiscal Year 2004-2005 / Approve and Adopt / Finance Director 5.7 Spending Plan for balance ($26,314.00) of California Law Enforcement Equipment Grant / Approve / Chief of Police 5.8 Resolution No. _ / A Resolution authorizing application for Grant Funds under the California Environmental Protection Agency (EPA) Integrated Waste Management Board — Waste Tire Playground Cover and Waste Tire Tract and other Recreation Surfacing Grant Programs / Approve and Adopt / Interim Public Works Superintendent 5.9 Public Works Telephone System Repairs / Approve and Appropriate $4,000 from Unreserved Undesignated General Fund Balance Reserve / Finance Director 5.10 Notice of Completion - Main Street Soboba Road, Esplanade Avenue, and Artesia Street pavement rehabilitation Approve and authorize the release of retention in the amount of $123,519.75 thirty (30) days after recordation of the Notice of Completion / City Engineer 5.11 Traffic Calming Improvements — placement and installation of speed humps along Potrero Street and Palomar Avenue / Approve / City Engineer 5.12 Kirby Street Pavement Rehabilitation — Project No. 02-018 / Approve and adopt plans and specifications; authorize City Clerk to proceed with bid advertisement for rehabilitation of Kirby Street from Seventh Street to Cottonwood Avenue / City Engineer 5.13 Salary Survey / Approve and Appropriate $12,000 (undesignated reserve fund) to conduct a salary and benefits survey for labor City Council Agenda January 6, 2004 Page 4 of 5 negotiations / City Manager 5.14 Resolution No. _ / A Resolution of initiation to annex territory (commonly known as CNH Homes Tract 31246) - Annexation No. 10 - into AD 2003-1 / Approve and Adopt / City Attomey and Special Tax Consultant 5.15 League of California Cities City Managers Annual Conference / Excuse City Manager from February 3, 2005 Meeting / City Manager 5.16 Conditional Use Permit 11-04 — Auto Body Shop / Ratify Planning Commission's approval of Conditional Use Permit (CUP) 11-04 based on the Findings of Fact and Conditions of Approval to be located at 1011 Enterprise Avenue. 5.17 Resolution No. _ / A Resolution approving Engineer's Report and setting public hearing for Annexation No. 10 into AD 2003-1 — commonly known as CNH Homes Tract 31246 / Approve and Adopt / City Attorney and Special Tax Consultant 5.18 Ordinance No. 04-22 / An Ordinance amending the Western Riverside County Transportation Uniform Mitigation Fee / Approve second reading and Adopt Ordinance No. 04-22 and by further motion read by title only: An Ordinance of the City Council of the City of San Jacinto Amending the Transportation Uniform Mitigation Fee (TUMF) Schedule of Ordinance No. 03-03 / Community Development Director 6. MAYOR / COUNCIL MEMBER REPORTS / DISCUSSIONS 7. CLOSED SESSION 7.1 CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 Property: APNs 431-150-001, 431-150-002, 431-150-029; APN 431-110- 006; APN 431-100-006; and APN 431-110-009 Agency negotiator: Peter A. Cosentini, City Manager Negotiating parties: Donald Plueger; Hasgsma; Luitea / Meyers; Bartel Trust — Dale & Sharlene Trustees Under negotiation: Price and Terms City Council Agenda January 6, 2004 Paste 5 of 5 7.2 CONFERENCE WITH LEGAL COUNSEL --ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: one (1) case) 8. ADJOURNMENT If you challenge any action of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council (c/o the City Clerk) at, or prior to, the public hearing. CHALLENGE TO LAND USE DECISIONS: Any person seeking to challenge a decision regarding land use made by the City Council as a result of a proceeding in which by law a hearing is required to be given, evidence is required to be taken, and the discretion in the determination of facts is vested in the City Council, shall be required to commence that action 90 days following the date on which the decision of the City Council becomes final as provided in Code of Civil Procedure Section 1094.6. Please refer to Code of Civil Procedure Section 1094.6 to determine how to calculate when a decision becomes final. It is the intention of the City of San Jacinto to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact City Hall at (909) 487-7330, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. I, Dorothy L. Chouinard, City CCerkof the City of San Jacinto, do here6y certi that I caused to 6e posted the foregoing agenda this 31n day of Decem6er, 2004 as required 6y Caw. SAN �ACI NTO MEMORANDUM TO: Department Heads _ b FROM: Dorothy L. Chouinard, City Clerk DATE: January 3, 2005 SUBJECT: January 6, 2005 City Council Meeting Enclosed are the following documents that were not ready or new since the original packets were delivered: • Staff Report for Agenda Item 3.3 • Agenda Item 5.3 — 12/2/04 Minutes AGENDA ITEM 3• January 6, 2005 TO: The Honorable Mayor and Members of the City Council FROM: City Attorney and City Engineer SUBJECT: Public hearing to consider the adoption of a Resolution of Necessity declaring that the acquisition of a fee interest in portions of certain real property, more particularly described as APNS 431-240-026; 431-260-011; 431-230-010; 431-230-012; 431-230-014; 431-230-015; AND 431-240-008, by eminent domain is necessary for the signalization of the intersection of Cottonwood Avenue and Warren Road and the provision of a secondary access road (Street "A") to the Cove Specific Plan development west of Warren Road, and related public infrastructure improvements in the City of San Jacinto, California. RECOMMENDATION: It is recommended that the City Council of the City of San Jacinto: 1. Conduct a hearing to consider the Adoption of the proposed Resolution of Necessity, including providing all interested parties of the affected property, and their attorneys or their representatives, an opportunity to be heard on the issues relevant to the Resolution of Necessity. 2. Make all of the following findings as hereinafter described in this report: (i) The public interest and necessity require the proposed project. (ii) The project is planned or located in a manner that will be most compatible with the greatest public good and the least private injury. (iii) The real property to be acquired is necessary for the project. (iv) The offers of just compensation have been made to the property owners. 3. Adopt a Resolution of Necessity for the City of San Jacinto declaring that the acquisition of a fee interest in portions of certain real property, more particularly described as APNS 431-240-026; 431-260-011; 431-230-010; 431-230-012; 431- 230-014; 431-230-015; AND 431-240-008, by eminent domain is necessary for the signalization of the intersection of Cottonwood Avenue and Warren Road and the provision of a secondary access road (Street "A") to the Cove Specific Plan development west of Warren Road, and related public infrastructure improvements in the City of San Jacinto, California. Approval e. City Manager: Finance Director: Page 1 of 4 RVLITVFB\677635.1 BACKGROUND: The Cove Specific Plan and its related Development Agreement identifies the signalization of the intersection of Cottonwood Avenue and Warren Road and the provision of a secondary access road (Street "A") to the Cove Specific Plan development west of Warren Road, and related public infrastructure improvements in the City of San Jacinto, California, as being required for the project to move forward. The signalization is required to protect the safety of the traveling public, and the secondary access (Street "A") is required to provide adequate and safe access to and from the development. The City Attorney secured the appraisal services of Mason & Mason to determine the value of the affected portions of the parcels being acquired in fee. The environmental effects of the acquisition and improvements have been addressed previously in connection with the adoption of the nearby residential development and its associated development agreement. That project review involved the adoption of a mitigated negative declaration on April 17, 2003. The City had the property interests appraised, and these appraised amounts were approved by the City Council. The offers required by the City were made to the property owners a few months ago, and staff has engaged in discussions with all of the owners, and City staff has and will continued negotiations with all property owners. At the end of December, the City reached a tentative agreement with one the property owners, on the terms and conditions for purchasing the property interests. City staff expects to be in escrow with the property owners in the next week or so to finalize that agreement, which will come back to the City Council for formal approval. The City staff will also continue to negotiate with the other property owners for a similar outcome. However, the closing of these escrows could be delayed due to conditions of title such as deeds of trust. As such, City staff and the City Attorney believes it is appropriate to go forward with the Resolution of Necessity hearing, so that the City has the option, if there is a delay in the closing of any escrow, or if the City is unable to reach a negotiated acquisition, of initiating eminent domain proceedings in court, and applying to the court for a pre -judgment order for possession, so that the City can keep the project on schedule. DESCRIPTION OF PROPERTY TO BE ACQUIRED: The property is located on the west of Warren Road, north of Cottonwood Avenue, south of Michel Road, San Jacinto, California (APNS 431-240-026; 431-260-011; 431-230-010; 431-230-012; 431-230-014; 431-230-015; and 431-240-008). The City is seeking to acquire fee interests in a portion of that property. Legal descriptions and maps of the fee interests are attached to the proposed Resolution of Necessity. PROJECT DESCRIPTION: The project is the signalization of the intersection of Cottonwood Avenue and Warren Road and the provision of a secondary access road (Street "A") to the Cove Specific Plan development. The proposed improvements include lighted traffic signals for traffic safety and a 66 foot wide right-of-way for paved secondary access to and from the residential development. Page 2 of 4 RVLITIVFB'.677635.1 HEARINGS AND REQUIRED FINDINGS: California eminent domain law provides that a public entity may not commence an eminent domain proceeding until its governing body has adopted a Resolution of Necessity, which resolution may only be adopted after the governing body has given each party with an interest in the affected property or their representatives a reasonable opportunity to appear and be heard on the following matters: 1. The public interest and necessity require the proposed project. 2. The project is planned or located in the manner that will be most compatible with the greatest public good and the least private injury. 3. The real property to be acquired is necessary for the project. 4. The offers of just compensation have been made to the property owners. A notice of hearing has been mailed by first class mail to the property owner and states the City's intent to consider the adoption of the resolution, the right of each person to appear and be heard on these issues, and that failure to file a written request to appear will result in a waiver of the right to appear and be heard. The City has scheduled this hearing at which all persons who filed a written request within 15 days of the date of notice was mailed may appear and be heard. The City Attorney mailed the required notice to the property owners on December 22, 2004. The above four required findings are addressed as follows: 1. The Public Interest and Necessity Require the Proposed Project The project is required to protect the public's safe travel along Warren Road and at the Cottonwood Avenue/Warren Road intersection in particular. In addition, in order to provide the public and the residents of the Cove Specific Plan development with safe and adequate access to and from the development, the secondary access road must be provided. 2. The Real Property Interests Sought to be Acquired are Necessary for the Proposed Project The property interests at the intersection of Cottonwood and Warren Road are necessary because in order to install the signals, the City must widen the existing right-of-way at the intersection. In addition, there is currently no public, secondary access to the residential development, thus necessitating the acquisition of those portions of property are designated for Street "A". 3. The Project is Planned or Located in a Manner that will be Most Compatible with the Greatest Public Good and the Least Private Injury The rights -of -way for the Warren Road/Cottonwood avenue signalization are being acquired in such a manner to acquire only a portion from each of the affected corners, thus spreading equally the amount that is required to be acquired. In addition, the property being sought for the secondary assess road is located in such a manner as to be located (off -site) on a currently existing private road and is located sufficiently far away from occupied residences so as to not adversely affect the occupants to those homes. 4. The Offers of Just Compensation Have Been Made Page 3 of 4 RVLn1VFB\677635.1 An appraisal was prepared by Mason & Mason to establish the fair market value of the real property the City is seeking to acquire. Offers of just compensation were made to the property owners to purchase the real property as established by the approved appraisal and as required by Section 7267.2 of the California Government Code. Although negotiated settlements may still be possible for the real property cited above, it would be appropriate to commence the procedures to acquire the property through eminent domain to ensure that the real property will be available to meet the time frames associated with the project. ENVIRONMENTAL REVIEW: Compliance with the California Environmental Quality Act (CEQA) has been satisfied by the adoption of a Mitigated Negative Declaration associated with the project by the City Council on April 17, 2003. FISCAL IMPACT: The adoption of the Resolution of Necessity is likely to have no budgetary impact because the City is contractually entitled to be reimbursed for the value of the rights of way obtained, as well as the improvements costs (which will be installed by the developer of the residential project) and associated legal costs. ATTACHMENTS: • Exhibit A — Legal Description • Exhibit B — Resolution of Necessity Page 4 of 4 RVLITVFB\677635.1 1 � January6 2005 4 ,?, • AGENDA ITEM TO: The Honorable Mayor and Members of the City Council FROM: Robert W. Hargreaves, Best Best& Krieger, Special Counsel for Water Matters SUBJECT: Interim Groundwater Recharge Program RECOMMENDATION: The Water/Sewer Subcommittee recommends that the city council approve San Jacinto's continued participation in the Interim Groundwater Recharge Program by agreeing to pay $90,200 as its share of a$2,400,000 program to recharge 8,000 acre-feet in 2005. It is also recommended that the City Council appropriate $90,200. from the water fund to pay for participating in this program. The Subcommittee further recommends that the rate increases scheduled to be presented with the Water Master Plan be adjusted to accommodate this payment. BACKGROUND: The City is engaged in a long-term project with neighboring public agencies to remedy • the serious overdraft of groundwater resources in the Hemet/San Jacinto Basin. It is anticipated that within two years,that effort will result in a comprehensive groundwater management plan. A key element of the plan will be a recharge program through which a substantial amount of water will be imported and recharged into the groundwater basin to offset excessive pumping. In order to immediately begin addressing the serious groundwater overdraft, and to take advantage of relatively cheap water,the parties commenced an interim recharge program last year(2004) by recharging 6,000 acre-feet. To fund that program, Eastern Municipal Water District agreed to contribute $883,000; Lake Hemet Municipal Water District agreed to contribute $828,000; City of Hemet reduced its pumping from the upper San Jacinto Basin by 1,072 acre-feet(value of$345,000); and San Jacinto pledged 243 acre-feet(approximate value of $78,260)towards future recharge credits. The Groundwater Management Policy Committee recommends that the Interim Groundwater Recharge Program be continued in 2005 at the increased level of 8,000 acre-feet. The recommendation this year is that each party contribute financially to the purchase of the water in order that there be sufficient funds to recharge the 8,000 acre-feet. The requested contributions are based on a somewhat convoluted formula and would be as follows: Easter Municipal Water District $1,158,200.00 Lake Hemet Municipal Water District $987,600.00 • City of Hemet $164,000.00 RMPUB\RWH\245374.1 City of San Jacinto $90,200.00 • TOTAL $2,400,000.00 Because water is becoming increasingly scarce in Southern California, and because the Valley has limited infrastructure at this time to recharge, it would be very advantageous to continue recharge operations to fully utilize cheap water and existing recharge capacity. Any water that is recharged remains "in the bank" as an important hedge against future shortages. Additionally, addressing groundwater overdraft requires cooperation of all four municipal water agencies. San Jacinto's failure to participate in the interim program may diminish the spirit of cooperation necessary to accomplish the Groundwater Management Plan's long term goals. The agreement for the Recharge Program in 2005 has not yet been finalized and will be brought back to the Council for action once all of the other agencies have indicated support for the program. The Council Water/Sewer subcommittee recommends the City's participation. The City Manager's recommendations regarding participation in the 2005 Recharge Program are included in the attached City Manager Report to the Water/Sewer Subcommittee. BUDGETARY IMPACT: $90,200.00 ATTACHMENTS: • City Manager's Report on Interim Recharge Program to the Water/Sewer Subcommittee. Approvals City Manager: Finance Director: h • RMPUB\RWH\245374.I • Agenda Item December 8, 2004 TO: Council Water/Sewer Sub-Committee FROM: Peter A. Cosentini, City Manager SUBJECT: Water Recharge Program Participation RECOMMENDATION: If the Council Sub-Committee wants to financially participate in the Water Recharge Program this coming year, it is recommended that the City Council Sub-Committee approve Option One for our participation in the Groundwater Recharge Program for the 2005 Year. BACKGROUND: • As the Council will recall, we participated in the Groundwater Recharge Program last year by giving some of our negotiated credits that we negotiated in the Groundwater Management Plan process. The giving of the credits brings the City closer to paying earlier for more expensive recharge water than otherwise negotiated. EMWD has requested that all four water purveyors, EMWD, LHMWD, City of Hemet, and City of San Jacinto participate financially this year. The Council's options in this regard are as follows: 1. Participate financially with $92,000 and pay for it with a 5% water rate increase; 2. Participate financially to the tune of approximately $92,000, and not do a 5% rate increase; 3. Respond that the City of San Jacinto cannot participate financially this year. However, the City would be willing to give credits; 4. Not participate with credits or monetarily for the 2005 year; 5. The Manager is open to discussing other options with the Council Sub- Committee in a collaborative way; 6. Ask for credit from our purchase of expensive imported water. 7_ Wait like Hemet to make sure we get future credits for this investment. Allow me to put forward some background information surrounding this decision, so the Council can make an informed decision. First of all, it is good to participate • Page 1 0 3 in such a program because our water table is dropping and overall the water purveyors of the valley are taking more water than what is being recharged. • We will be completing our new well soon. This well is a deep well and has great pumping capacity centered in the middle of the recharge area, giving us the practical ability to continue pumping water even if the water table continues to drop in the near term. There is no question that participating in the Groundwater Management Program is necessary in the long term, and if we had a more positive financial position in the water fund, I would recommend that we participate early, without a rate increase. One of the fundamental premises of our participation in the recharge program is that we are currently in a difficult fiscal position with our water fund and we have negotiated credits that allow us not to financially pay into the Recharge Program for the more expensive/imported water to recharge the basin for several years. Last year, in good faith, we gave up some of those credits and we will now pay earlier than what we had originally negotiated (please see Attachment 1). The attached tables also note a further reduction of our credits, if the Council opts to utilize credits in lieu of financial participation towards the Water Recharge Program. As the Council recalls, the Water Enterprise Fund owes the City $1.1 Million, due to historic loans from the General Fund. Additionally, we have deferred maintenance on our water infrastructure. Our Water Master Plan is coming up this summer. This Master Plan and the rate structure coming out of this • document, will deal not only with paying back the $1.1 Million to the City, but also will consider the rate increases needed for the deferred maintenance, overall system improvements, and the cost associated with the City's participation in the Ground Water Recharge Program. The rate increases will probably be implemented reasonable over a long period of time to deal with these financial issues. We have two more 5% increases scheduled for July 2005 and July 06 from the last study the City undertook. One of my concerns that I have shared with the Council historically, is that we need to pay the City back for the long-term debt that has been incurred and also start looking at re-investing in the infrastructure of our own system. If we pay more cash now, or give up more of our credits away, we will eat away our ability to take care of our own system and finances first before we start paying into the recharge program. Given our financial position, I would recommend that if the Council wishes to participate in the 2005 Ground Water Recharge Program, you do so with a corresponding 5% water rate increase to pay for the $92,000 payment. This increase could be used to participate in the program in future years, saving our credits for when our participation exceeds $92,000. Our initial intent in joining this program was that we were not going to participate financially for several years, so we could get our water fund fiscal house in order. We participated last • Page 2 of 3 • year to show good-faith to the other water purveyors. However, at some point, we need to start paying ourselves first. Steve Temple of Hemet advised me that they will not be rushing to participate in this program prior to 2005. City of Hemet is looking for future credit for any 2005 year participation. Additionally, Mr. Temple commented that the language in the principles does not cover this adequately in their mind. City of Hemet will take the time necessary to negotiate a contract that gives them future credit. JUSTIFICATION: Arrive at the best solution to fulfill our obligation with the other Water Purveyors in the Valley associated to our commitment to the Ground Water Recharge Program, and at the same time take care of the financial obligations of the Water Enterprise Funds in order to continue providing a service to our Water Service Area customers. BUDGETARY IMPACT - OPTIONS: 1) $90,200 to the Water Enterprise Fund; 2) use our credits to fulfilling the City's obligation; • 3) No financial participation. 4) A 5% water rate increase accompanying the payment. ATTACHMENTS: 1. Ground Water Recharge Program - Table 1 (shows when City credits run out) 6) PETER A. COSENTINI City Manager • Page 3 of 3 EOA 5.3 MINUTES REGULAR MEETING OF THE SAN JACINTO CITY COUNCIL DECEMBER 2, 2004, 7:00 p.m. San Jacinto Unified School District Board Room 2045 South San Jacinto Avenue, San Jacinto, California 1. ORGANIZATION 1.1 Call to Order Mayor Jim Ayres called the Regular Meeting of the San Jacinto City Council to order at 7:00 p.m. 1.2 Roll Call Present: Jim Ayres, Chris Carlson-Buydos Buydos, Jim Conner, Ken Shaw, Dale Stubblefield, and Council Member Elect Robert Ritchie Absent: None 1.3 Invocation Rev. Sauter gave the invocation. 1.4 Pledge of Allegiance City Treasurer Jim Potts led the Pledge of Allegiance. 1.5 Special Presentations 1.5 (A) By unanimous consent this item was added to the agenda at the request of the Police Department: Sergeant Purvis presented a plaque to Earl Parker after reading the inscription. Mr. Parker assisted in the capture of a burglar while the burglary was in progress. Mr. Parker thanked the Council and the department for the recognition and noted that he hoped his neighbors would do the same. 1.5.1 Certificate of Excellence / Recognition of Brian Ellis' achievement of attaining Eagle Scout rank Mayor Ayres introduced Brian Ellis and explained the achievement of having reached Eagle Scout rank: 21 merit badges are required and he succeeded in earning 39, nearly double the required amount. He belongs to Boy Scout Troup 43. Mayor Ayres read the City Council Minutes December 2, 2004 Page 2 of 15 Certificate of Excellence; presented it to Brian; and recognized his parents for being supportive of their son's accomplishments. 1.6 Council Members Elect Jim Ayres, Chris Carlson Buydos, and Robert Ritchie; and City Treasurer James W. Potts / Oath of Office City Clerk Dorothy Chouinard gave the newly elected Council Members and the City Treasurer Jim Potts their Oath of Office simultaneously. They were then seated at the dais. 1.7 Council Reorganization / Mayor and Vice Mayor Selection City Clerk Chouinard conducted the election of the mayor. Nominations were opened for mayor. Mayor Ayres thanked the Council and the City Clerk for the past two years: The Council went after an aggressive agenda to make changes internally and externally. Mayor Ayres noted that his nominee served on Planning Commission for four years with him and the past five years on City Council. In his opinion, she is qualified and nominated Chris Carlson Buydos as the next mayor of San Jacinto, noting it will be the second female mayor in San Jacinto's history. Hearing no other nominations, City Clerk Chouinard closed nominations. Chris Carlson Buydos was elected by acclamation. Former Mayor Ayres presented a gavel to Mayor Buydos. City Clerk Chouinard turned the meeting over to Mayor Buydos. Mayor Buydos called for nominations for Vice Mayor: Council Member Ayres nominated Dale Stubblefield. Hearing no other nominations Mayor Buydos closed the nominations. City Clerk Chouinard concurred that Vice Mayor Stubblefield was elected by acclamation. Council Member Ayres presented Vice Mayor Stubblefield with a gavel. 1.7.1 Local Appointments List (agency, committee and subcommittee appointments) Review appointments to be made at 12/16/04 City Council Meeting — no action required 12/2/04 / City Clerk No action required. Mayor Buydos instructed the other Council Members to inform her of which committees they would like to serve on, as the appointments will be made at the next Council meeting. Mayor Buydos presented a plaque to former Mayor Jim Ayres for his dedicated service over the past two years. Vice Mayor Stubblefield then presented to former Mayor Ayres City Council Minutes December 2, 2004 Page 3 of 15 a gavel commemorating his past two years as mayor, from December 5, 2002 to December 2, 2004. Vice Mayor Stubblefield presented a gavel to Mr. Conner, which commemorates the time he served as Mayor, December 4 1995 to December 1, 1997 and again from May 16, 2002 to December 5, 2002. Mayor Buydos recessed the meeting at 7:12 p.m. for refreshments for everyone to welcome the new council and bid farewell to Jim Conner. She then reconvened the meeting at 7:35 p.m. Council Member Shaw congratulated Mayor Buydos and then presented flowers to her. 2. PUBLIC COMMENTS: Dan Walters, Hemet, speaking on behalf of Supervisor Elect Jeff Stone and his Chief of Staff; commented they are there for any assistance they can provide and constituent requests will be their priority. Mr. Walters wished them the best of luck. 3. PUBLIC HEARING 3.1 Public Hearing continues from November 18, 2004 / Community Development Block Grant (CDBG) Program Selection of Projects and Programs for Fiscal Year 2005/2006 / Approve and approve the reprogramming of unused funds from Project No. 3.SJ099 ($1,975) and Project No. 3.SJ106 ($1,800) into the Street and Sidewalks Replacement Program / Redevelopment Operations Manager Redevelopment Operations Manager Steven Pasarow gave the Staff Report. Manager Pasarow commented that the Public Hearing was opened on November 18th, 2004. The Public Hearing was continued to further accept public comment and to allow the Council Subcommittee additional time for review and to formulate their recommendation to the Council. Manager Pasarow then reviewed the subcommittee's recommendations: • Valley Restart Shelter, Inc • Assistance League of Hemacinto • Central County United Way — Senior Home Improvements • San Jacinto Police Activities League $ 2,123.00 $ 5,000.00 $10,000.00 $15,000.00 City Council Minutes December 2, 2004 Page 4 of 15 The total amount for recommended funding of public services is $32,123. The following is a breakout of the recommendation for non-public service funding is $201,652.00, which includes: • City of San Jacinto — Neighborhood Cleanup $2,000.00 • City of San Jacinto — Code Enforcement Program $136,000.00 • City of San Jacinto — Streets & Sidewalk Replace- ment Program $59,877.00 • Reprogram Funds FY 2004-5 $3,775.00 Mayor Buydos opened the Public Hearing at 7:42 p.m. Erica William Hopkins, 25090 Iris Avenue #A13-104, Moreno Valley. Ms Hopkins spoke on behalf of People Empower People. It is a program for home buyer education for low & moderate income families. She noted there is a 68% homeownership gap between races other than white; there is a lack of understanding about the process, whish is identified as the #1 reason for the gap followed by the down payment. The program would be free to participants. It is a way to provide financial literacy. The program is a total of 8 hours and is accredited through Washington, D.C. Completing the course makes participants eligible for some federal funds. The program is designed to help 120 families. With no further public comments and no written comments, Mayor Buydos closed the Pubic Hearing at 7:44 p.m. Vice Mayor Stubblefield commented that he and Council Member Ayres met with Manager Pasarow. There were approximately 10 applications that could not be filled. He highlighted the emergency shelter; the senior home repair program; Operation School Bell — provides backpacks to children and did well last year; and noted the need that PAL (Police Activity League) serves. Council Member Ayres concurred. Their recommendation was to spread the money over as diverse amount of groups as possible. On the public service side those programs mentioned by Vice Mayor Stubblefield and on the public facilities side: the neighborhood clean up; code enforcement and sidewalk programs, which have greatly enhanced and improved the low and moderately low income neighborhoods of the City. Council Member Shaw commented he believes he has to abstain because he is employed by United Way. M/S/C (Ayres / Stubblefield) moved to approve as presented (see table below) with the exception of the home repair allocation, which will go to a separate vote. Motion carried 5/0. City Council Minutes December 2, 2004 Page 5 of 15 FY 2005/2006 CDBG Funding Recommendations Applicant Public Service Programs/Projects Funding Valley Restart Shelter, Inc. Emergency Shelter Bed Acquisition $2,123.00 Assistance League of Hemacinto Operation School Bell $5,000.00 Central County United Way Senior Home Repair Program $10,000.00 San Jacinto Police Activities League (PAL) PAL Program $15,000.00 Total Public Service Funding: $32,123.00 Public Facilities and Code Enforcement Projects and Programs City of San Jacinto Neighborhood Cleanup $2,000.00 City of San Jacinto Code Enforcement Program TOTAL $136,000.00 $138,000.00 City of San Jacinto Streets/Sidewalks Replacement Program Reprogram Funds (FY 2004-05) TOTAL $59,877.00 $3,775.00 $63,652.00 Total Non-public Service Funding: $201,652.00 TOTAL FUNDING $233,775.00 Ayes: Ayres, Ritchie, Shaw, Stubblefield, Buydos Nays: None Absent: None Abstain: None M/S/C (Ayres / Stubblefield) moved to approve the Central County United Way Senior Repair Program (see table above) as presented. Motion carried 4/0, with Council Member Shaw abstaining. Ayes: Ayres, Ritchie, Stubblefield, Buydos Nays: None Absent: None Abstain: Shaw 3.2 Public Hearing - At the conclusion of the Public Hearing and the certification of the election results for adding T31097 into CFD No. 2003-1 for Police and Fire Services aka Annexation No. 11 / City Council Minutes December 2, 2004 Page 6 of 15 Resolution No. _I A resolution certifying the results of an election and adding property to Community Facilities District No. 2003-01 / Annexation No. 11 — T31097 aka Continental Residential Inc / Approve and Adopt / City Attorney & Special Tax Consultant Mayor Buydos opened Public Hearing at 7:49 p.m. Hearing no one wishing to speak, Mayor Buydos continued the Public Hearing to December 16, 2004 at approximately 7:10 p.m. based on unanimous consensus of the Council. 3.3 At the conclusion of the Public Hearing, declaring the results of the assessment ballot tabulation, confirm assessment and ordering road, street and highway maintenance for certain property (commonly known as San Jacinto Ranch Country View Estates, LLC) into Assessment District No. 2003-1 / Resolution No. 2644 / A resolution declaring the results of the assessment ballot tabulation for the annexation of certain property to Assessment District No 2003-1 (AD 2003-1) pursuant to the Benefit Assessment Act of 1982, order maintenance work therein and confirming the diagram and assessment — Annexation No. 7 / Approve and adopt / Special Tax Consultant and City Attorney Following the Staff Report by City Attorney John Brown, Mayor Buydos opened the Public Hearing at 7:49 p.m. There was no one present to support or oppose the annexation and levying of assessments. Clerk Chouinard reported that no written protests have been received. Clerk Chouinard reported the outcome, certifying the results were in favor of the annexation and the total assessment of $16,470.99. Mayor Buydos announced that a majority of the assessment ballots submitted are in favor of said annexation and levying of assessments. Mayor Buydos closed the public hearing at 7:50 p.m. M/S/C (Ayres / Stubblefield) moved to approve and adopt Resolution No. 2655 / A resolution declaring the results of the assessment ballot tabulation for the annexation of certain property to Assessment District No. 2003-1 (AD 2003-1) pursuant to the Benefit Assessment Act of 1982, order maintenance work therein and confirming the diagram and assessment known as Annexation No. 7. Motion carried 5/0. Ayes: Ayres, Ritchie, Shaw, Stubblefield, Buydos Nays: None Absent: None Abstain: None City Council Minutes December 2, 2004 Page 7 of 15 3.4 - Landscaping, Lighting, and Park District No. 2 (LLPD No. 2) Annexation No. 28 (Bursup Inc APNs 435-091-026 and 435-091-027) / City Attorney a) Resolution No. 2645 / A Resolution initiating proceedings for the Annexation of property into LLPD No 2 — Annexation No. 28 / Approve and Adopt b) Resolution No. 2646 / A Resolution approving the Engineer's Report for Annexation No. 28 in to LLPD No. 2 / Approve and Adopt c) Resolution No. 2647 / A Resolution declaring intention to annex property into LLPD No. 2 — Annexation No. 28 / Approve and Adopt City Attorney John Brown gave the Staff Report. There was no one present to oppose or support the annexation. M/S/C (Ayres / Shaw) moved to approve and adopt Resolution Nos. 2645, 2646, and 2647 as stated above in Agenda Items 3.4(a), 3.4(b), and 3.4(c). Motion carried 5/0. Ayes: Ayres, Ritchie, Shaw, Stubblefield, Buydos Nays: None Absent: None Abstain: None d) Public Hearing / At the conclusion of the public hearing if the City determines that a majority protest does not exist, by motion approve the certification of the election results for adding APN 435 (Bursup Inc) into the LLPD No 2 known as Annexation No. 28 / Approve and Adopt Resolution No. 2648 A resolution ordering annexation of territory into LLPD No. 2 and levying assessment - Annexation No. 28 Mayor Buydos opened the Public Hearing at 7:52 p.m. There was no one present to support or oppose the annexation and levying of assessments. City Clerk Chouinard reported there were no written comments received. Following the tabulation of the ballots, Clerk Chouinard reported the ballots were in favor of the annexation and levying of the assessment; the total assessment being $1,226.44. Mayor Buydos closed the Public Hearing at 7:53 p.m. Mayor Buydos announced that a majority of the assessment ballots submitted are in favor of said annexation and levying of assessments. City Council Minutes December 2, 2004 Page 8 of 15 M/S/C (Stubblefield / Ayres) moved to approve and adopt Resolution No. 2648 / A Resolution ordering annexation of territory (Bursup Inc APN 435- 091-026 and APN 435-091-027) in LLPD No. 2 and levying the assessment. Motion carried 5/0. Ayes: Ayres, Ritchie, Shaw, Stubblefield, Buydos Nays: None Absent: None Abstain: None 4. CITY DEPARTMENTS 4.1 Under Grounding Existing Power Lines on Washington Avenue — Rancho San Jacinto Development / Direct Staff / Community Development Director Community Development Director Tim Hults commented that is a prevailing legal issue and not sure the numbers in the Staff Report are as accurate as needed for the Council to make a sound decision, as they are believed to be low. Consequently staff requests continuation. Council agreed to hear the item at a later date. 4.2 Public Works Director's Job Description / Approve job description and set salary / City Manager City Manager Peter Cosentini reported that this item needs to be reported out after the closed session regarding labor negotiations this evening, as he believes this has a direct effect on other departments. Mayor Buydos concurred and noted this item would be brought back following closed session. 4.3 Resolution No. 2649 / A Resolution approving that certain assignment and assumption of specified rights with Consent Agreement by and between the City of San Jacinto, the County of Riverside and Valley Health System and making certain findings related thereto / Direct staff or approve and adopt / City Manager and City Attorney City Attorney Brown noted this method of paying back the loan is of concern because it involve Measure A funds. There needs to be a good paper trail and consensus; simply put — the County is wanting to reprogram the payment based on funds due and owing us; it would allow City Council Minutes December 2, 2004 Page 9 of 15 another public entity to benefit, which is also a benefit to us — it facilitates additional money for another public entity. Mayor Buydos questioned if what other entities are doing, i.e. City of Hemet and United Way. Attorney Brown responded that he is unaware of what they are doing. Council Member Ayres it was requested by Supervisor Venable, that the money to be paid back and paid to hospital to cover the cost of the expansion of its emergency facility. Attorney Brown informed the Council it has no has no net monetary consequences to the City: However he understands City Manager Cosentini's concerns. Because the money came out of City's Measure A funding that passes through the County that someone might argue that is the only way to pay it back. He as worked with the counsels for RCTC and Riverside County to review and resolve. Council Member Ritchie questioned what is the position from the other cities? Attomey Brown responded he is not aware of any other allocation requests. Council Member Ayres explained that Supervisor Venable had before the March election $8 million in discretionary development money. He contacted cities in his district. Actually it is an advance on Measure A funds. San Jacinto receives approximately $250,000 annually. The City borrowed $1 million to be paid back in five years at 0% interest. Supervisor Venable requested that it be paid back immediately after he was not reelected. The City at that time didn't have the money. He then came back with this proposal, as he believes the money is paid to the County and they can do what they want with it. M/S/C (Ayres / Stubblefield) moved to approve and adopt Resolution No. 2649 / A Resolution approving that certain assignment and assumption of specified rights with Consent Agreement by and between the City of San Jacinto, the County of Riverside and Valley Health System and making certain findings related thereto. Motion carried 5/0. Ayes: Ayres, Ritchie, Shaw, Stubblefield, Buydos Nays: None Absent: None Abstain: None City Council Minutes December 2, 2004 Page 10 of 15 44- Planning Commissioner Application Ad -Hoc Review Committee / Select subcommittee to do the interviews / City Clerk City Clerk Chouinard reviewed the Staff Report and explained that the Planning Commission was dark in November because their meeting dates fell on holidays, and because of the December Holidays the earliest the Council could appoint would be too late to make any meeting in December. Thus the newly appointed Planning Commissioner's first meeting would be in January 2005. Mayor Buydos questioned the term and if they can appoint for interim period. Attorney Brown concurred that they could. Vice Mayor Stubblefield volunteered, as did Council Member Ritchie to serve as the ad hoc committee to interview the Planning Commissioner applicants. The Council gave unanimous consensus. M/S/C (Buydos / Shaw) moved to appoint Kenneth Cope to serve until the subcommittee makes a recommendation to the Council for them to make their permanent appointment. Motion carried 5/0. Ayes: Ayres, Ritchie, Shaw, Stubblefield, Buydos Nays: None Absent: None Abstain: None 5. CONSENT CALENDAR 5.1 Warrants at 12/02/04 / Approve / Finance Director 5.2 September 2, 2004 Regular Minutes / Approve / City Clerk 5.3 November 18, 2004 Regular Minutes / Approve / City Clerk 5.4 Treasurer's Report at October 31, 2004 / Receive and File / Finance Director 5.5 Resolution No. 2650 /A Resolution for initiation of annexing territory commonly known as Continental Residential Inc Tract 31097 into Assessment District No 2003-01 - Annexation No. 9 / Approve and Adopt / City Attorney and Special Tax Consultant City Council Minutes December 2, 2004 Page 11 of 15 56 Resolution No. 2651 /A Resolution for approval of Engineer's Report and setting the Public Hearing for Annexation into Assessment District 2003-01 (aka Continental Residential Inc) Tract 31097 Annexation No. 9 / Approve and Adopt / City Attorney and Special Tax Consultant 5.7 Irrevocable Offer of Dedication of Right -of -Way - Tina Drive and Cottonwood Avenue associated with T30335 / Approve and Accept / City Engineer 5.8 Resolution No. 2652 / A Resolution of Application to LAFCO for proposed Annexation No. 76 / Approve and Adopt / Community Development Director 5.9 Resolution No. 2653 / A Resolution requesting LAFCO to take proceedings for the annexation of certain properties described in Exhibit A of staff report / Approve and Adopt 5.10 Resolution No. 2654 / A Resolution honoring and commemorating the dedicated public service of former Mayor and Council Member Jim Conner (aka James M. Conner) to be presented to Mr. Conner at December 6, 2004 dinner / Approve and Adopt 5.11 Resolution No. 2655 / A Resolution approving certain Joint Community Facilities Agreements (JCFA) between the City and the San Jacinto School District concerning the Community Facilities District No. 2004-5 of the San Jacinto Unified School District / Approve and Adopt and authorize the City Manager to execute the same / City Attorney Note: 5.11 was added to the Regular Meeting Consent Calendar from 5.1 of the 12/2/04 Special Meeting Consent Calendar by unanimous consensus. Mayor Buydos noted that 5.1 and 5.3 will be continued to 12/16/04 meeting. Council Member Ritchie pulled 5.8 and 5.9. 5.8 Resolution No. 2652 / A Resolution of Application to LAFCO for proposed Annexation No. 76 / Approve and Adopt / Community Development Director City Council Minutes December 2, 2004 Page 12 of 15 5.9 Resolution No. 2653 / A Resolution requesting LAFCO to take proceedings for the annexation of certain properties described in Exhibit A of staff report / Approve and Adopt City Information Planner David Clayton reported that this is an application to LAFCO to essentially start the annexing process into the City from the County. Council Member Ritchie questioned the expense to the City. M/S/C (Stubblefield / Ayres) moved to approve and adopt the Consent Calendar as presented except for 5.1, and 5.3. Motion carried 5/0 Ayes: Ayres, Ritchie, Shaw, Stubblefield, Buydos Nays: None Absent: None Abstain: None 6. MAYOR / COUNCIL MEMBER REPORTS / DISCUSSIONS 6.1 Council Reports Council Member Ritchie thanked everyone, noting there is lots to learn and his willingness to do the best he can. He briefly commented on the importance of the oath and what it meant to him. He then thanked staff for their additional information provided between the election and tonight's meeting. Council Members Ayres and Shaw had no comments. Vice Mayor Stubblefield commented that the WRCOG and TUMF program meeting is Monday. He noted he had spoke to The Press Enterprise as to how effects our community. What they're requesting is a $598 increase for San Jacinto. He will be voicing the Council's concerns to both organizations. He noted per the Council's instruction he would be voting no on any increase in the TUMF (Transportation Uniform Mitigation Fees). Mayor Buydos noted that San Jacinto's tree lighting is tomorrow evening (12/3/04). The Christmas Parade is this Saturday (12/4/04). Mayor Buydos recessed the meeting at 8:17 p.m. Council Member Ayres left the meeting and did not return for the balance of the meeting. Mayor Buydos reconvened the meeting into Closed session at 8:22 p.m. City Council Minutes December 2, 2004 Page 13 of 15 7. CLOSED SESSION 7.1 CONFERENCE WITH LABOR NEGOTIATORS Agency designated representatives: Roger Crawford & Peter Cosentini Employee Organization: Service Employees International Union No reportable action. 7.2 CONFERENCE WITH LABOR NEGOTIATORS Agency designated representatives: Roger Crawford & Peter Cosentini Employee Organization: Management Association No reportable action. Mayor Buydos reopened the Regular Meeting at 8:58 p.m. 4.2 Public Works Director's Job Description / Approve job description and set salary / City Manager City Manager Cosentini reported per the Staff Report the Public Works Director's job description and salary was revised based on the Council's direction. A salary survey was provided, also. Mayor Buydos comment the job description was more complete and reflective of the actual duties required. City Manager Cosentini commented the salary range for similar positions is $82,000 to $104,000. That is for operations only, not engineering. Perris is currently recruiting and anticipates their salary for the selected person will probably be increased from the range they reported. Mayor Buydos commented that she is in favor of setting something now along the range of other department heads. There is still latitude to negotiate within the steps. City Manager Cosentini responded that they know the current salary of Department Heads is low and it could continue the problem (lack of qualified applicants) if it is too low. Mayor Buydos noted the position is for a Public Works Director not "Superintendent" and not connected to engineering. Therefore, the job description works when the title is corrected. She agreed the salary range City Council Minutes December 2, 2004 Page 14 of 15 could be left open but use the other two directors as a range with an explanation these ranges will be reviewed in the near future and that adjustment is anticipated. Council Member Ritchie commented that he is concerned about the interim person's time available to work is about to expire. He suggested the City use a signing bonus to hurry the process. Mayor Buydos expressed concern about setting precedent with such an action. City Manager Cosentini reminded the Council he doesn't have the authority to sign employment contracts and it will have to be brought back to Council for approval. Council Member Ritchie responded that a signing contract could be spread out: how the signing bonus is to paid — some up front and some paid at a successful completion of the probationary period. City Manager Cosentini explained there would be another statewide outreach through publications in January, with interviews in February. A small ad will be placed in local newspapers. Council Member Ritchie suggested: If it is a lack of applications because of missing some of the minimum requirements, particularly education, then consider including applicants working on their degree. It might be helpful. City Manager Cosentini noted that a degree is currently required for all management directors. It could be changed. Council needs to give direction. Council Member Stubblefield commented he is only comfortable to increase salary if requirements are increased. A demonstrated equivalency factor versus education was discussed. M/S/C (Buydos / Stubblefield) moved to approve the job description with the following adjustments: ■ Revised education requirements with demonstrated equivalency factor (combination of education and experience) • Change title to `Public Works Director' • Salary open with current range of directors listed, noting the potential for an adjustment. Motion carried 4/0. Ayes: Ritchie, Shaw, Stubblefield, Buydos Nays: None Absent: Ayres Abstain: None City Council Minutes December 2, 2004 Pape 15 of 15 8. ADJOURNMENT Mayor Buydos adjourned the meeting at 9:17 p.m. following Council's acclimation to do so. City of San Jacinto By Chris Carlson Buydos, Mayor ATTEST: Dorothy L. Chouinard, City Clerk AGENDA ITEM 3. I January 6, 2005 TO: The Honorable Mayor and Members of the City Council FROM: Special Tax Consultant and City Attorney SUBJECT: Proposed Resolution Certifying the Results of an election and adding property (known as CNH Homes - Tract 31246) into Community Facilities District No. 2003-1 for Police and Fire Services (CFD 2003-1, Annexation No. 12) RECOMMENDATION: By motion, approve and adopt Resolution No. certifying the results of an election and adding property to Community Facilities District No. 2003-01. BACKGROUND: The City Council and Planning Commission have recently identified the need for additional funding sources for police protection and fire protection and suppression services, especially those services that are created by new development within the City. In response to the need for additional funding for such services, the City Council formed Community Facilities District 2003-1 (the "District') and the levy of special taxes therein. On November 6, 2003, the City Council called an election of the landowners affected by the formation of the District and the levy of special taxes. The landowners approved the formation of the District and levy of special taxes with over a two-thirds majority vote of the voters voting. On June 3, 2004, the City Council approved the Future Annexation Area and a process to expedite the annexation of territory into the District. Several developers are developing certain real property within the boundaries of the Future Annexation Area. As a condition to receiving the building permits from the City, most developers must annex its territory into the District. Continental Residential Inc. (the "Developer") now desires to be annexed into the District in order to obtain building permits. JUSTIFICATION: The adoption of the resolution is required to annex the territory into the District. BUDGETARY IMPACT: The annexation of the Developer's property into the District will have a beneficial impact to the City's budget in that, upon implementation of the proposed annexation, would assist in the funding of police and fire services that would otherwise come from the City's general fund. ATTACHMENTS: Resolution No. Page 2 of 2 STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) ss CITY OF SAN JACINTO ) RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, CERTIFYING THE RESULTS OF AN ELECTION AND ADDING PROPERTY (CNH HOMES — TRACT 31246) TO COMMUNITY FACILITIES DISTRICT NO. 2003-1 (CFD 2003-1, ANNEXATION NO. 12) WHEREAS, the City Council of the City of San Jacinto (the "City Council"), has previously formed a Community Facilities District pursuant to the provisions of the "Mello -Roos Community Facilities Act of 1982", being Chapter 2.5, Part 1, Division 2, Title 5 of the Govemment Code of the State of California, said Article 3.5 thereof. The existing Community Facilities District being designated as COMMUNITY FACILITIES DISTRICT NO. 2003-1 (the "CFD No. 2003-1"); and, WHEREAS, the City Council has also established a procedure to allow and provide for future annexations to CFD No. 2003-1 and the territory proposed to be so annexed in the future was designated as COMMUNITY FACILITIES DISTRICT NO. 2003-1, FUTURE ANNEXATION AREA (the "Future Annexation Area"); and WHEREAS, at this time the unanimous consent to the annexation of certain territory within the Future Annexation Area to CFD No. 2003-1 has been received from the property owner or owners of such territory, and such territory has been designated as ANNEXATION NO. 12 (the "Annexed Area"); and WHEREAS, Tess than twelve (12) registered voters have resided within the territory of Annexed Area for each of the ninety (90) days preceding January 6, 2005, therefore, pursuant to the Act the qualified electors of the Annexed Area shall be the "landowners" of such Annexed Area as such term is defined in Govemment Code Section 53317(f) and each such landowner who is the owner of record as of January 6, 2005, or the authorized representative thereof, shall have one vote for each acre or portion of an acre of land that she or he owns within such Annexed Area; and WHEREAS, the time limit specified by the Act for conducting an election to submit the levy of the special taxes on the property within the Annexed Area to the qualified electors of the Annexed Area and the requirements for impartial analysis and ballot arguments have been waived with the unanimous consent of the qualified electors of the Annexed Area; and WHEREAS, the City Clerk of the City of San Jacinto has caused ballots to be distributed to the qualified electors of the Annexed Area, has received and canvassed such ballots and made a report to the City Council regarding the results of such canvas, a copy of which is attached as Exhibit A hereto and incorporated herein by this reference; and Page 1 of 3 WHEREAS, at this time the measure voted upon and such measure did receive the favorable 2/3's vote of the qualified electors, and the City Council desires to declare the results of the election; and WHEREAS, a map showing the Annexed Area and designated as Annexation No. 12 (the "Annexation Map"), a copy of which is attached as Exhibit B hereto and incorporated herein by this reference, and a list of Assessor Parcel Numbers and landowners, a copy of which is attached as Exhibit C hereto and incorporated herein by this reference, has been submitted to the City Council. NOW, THEREFORE, BE IT RESOLVED, determined and ordered by the City Council of the City of San Jacinto, that: SECTION 1. Recitals. The above recitals are all true and correct. SECTION 2. Findings. This City Council does hereby determine as follows: A. The unanimous consent to the annexation of the Annexed Area to CFD No. 2003-1 has been given by all of the owners of the Annexed Area and such consent shall be kept on file in the Office of the City Clerk. B. Less than twelve (12) registered voters have resided within the territory of Annexed Area for each of the ninety (90) days preceding January 6, 2005, therefore, pursuant to the Act the qualified electors of the Annexed Area shall be the "landowners" of such Annexed Area as such term is defined in Government Code Section 53317(f). C. The qualified electors of the Annexed Area have unanimously voted in favor of the levy of special taxes within the Annexed Area upon its annexation to CFD No. 2003-1. SECTION 3. Annexed Area. The boundaries and parcels of territory within the Annexed Area and on which special taxes will be levied in order to pay for the costs and expenses of authorized public facilities are shown on the Annexation Map as submitted to and hereby approved by this City Council. SECTION 4. Declaration Of Annexation. The City Council does hereby determine and declare that the Annexed Area is now added to and becomes a part of CFD No. 2003-1. The City Council, acting as the City Council of CFD No. 2003-1, is hereby empowered to levy the authorized special tax within the Annexed Area. SECTION 5. Notice. Immediately upon adoption of this Resolution, notice shall be given as follows: Page 2 of 3 A. A copy of the annexation map as approved shall be filed in the Office of the County Recorder no later than fifteen (15) days after the date of adoption of this Resolution. B. An Amendment to the Notice of Special Tax Lien (Notice of Annexation) shall be recorded in the Office of the County Recorder no later than fifteen (15) days after the date of adoption of this Resolution. APPROVED, SIGNED and ADOPTED this 6th day of January, 2005, by the following vote: Ayes: Nays: Absent: Abstain: City of San Jacinto By: Chris Carlson-Buydos, Mayor ATTEST: Dorothy L. Chouinard, City Clerk City of San Jacinto APPROVED AS TO FORM: City Attomey, City of San Jacinto Best, Best & Krieger, LLP. Page 3of3 Exhibit A Certificate of Election Official and Statement of Votes Cast STATE OF CALIFORNIA COUNTY OF RIVERSIDE ) ss. CITY OF SAN JACINTO ) The undersigned, ELECTION OFFICIAL OF THE CITY OF SAN JACINTO, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, DOES HEREBY CERTIFY that pursuant to the provisions of Section 53326 of the Govemment Code and Division 12, commencing with Section 17000 of the Elections Code of the State of Califomia, I did canvass the returns of the votes cast at the CITY OF SAN JACINTO COMMUNITY FACILITIES DISTRICT NO. 2003-1 SPECIAL ELECTION ANNEXATION NO. 12 in the City, held on January 6, 2005. I FURTHER CERTIFY that this Statement of Votes Cast shows the whole number of votes cast in the area proposed to be annexed to Community Facilities District No. 2003-1 of the City of San Jacinto for or against the Measure are full, true and correct. VOTES CAST ON PROPOSITION 1: WITNESS my hand this 6th day of January, 2005 YES NO Dorothy L. Chouinard, City Clerk City of San Jacinto Page A-1 EXHIBIT B SHEET 1 OF 2 ANNEXATION MAP NO. 12 TO CITY OF SAN JACINTO COMMUNITY FACILITIES DISTRICT NO. 2003-1 COUNTY OF RIVERSIDE STATE OF CALIFORNIA Reference is hereby made to that certain map entitled "Amended Boundaries of City of San Jacinto Community Facilities District No. 2003-1, County of Riverside, State of California,' filed the 22nd day of December, 2003, at the hour of 8 o'clock a.m. in Book 55 at pages 58-59, and as instrument number 2003-995886 in the office of the County Recorder of the County of Riverside, State of California, which this Annexation Map affects. VICINITY MAP Prepared by Do d Taussq & Aeeodote9. Inc. (1) Filed in the office of the City Clerk of the City of San Jacinto this _ day of . 2005. Dorothy L. Chouinard, San Jacinto City Clerk (2) I hereby certify that the within map showing the proposed boundaries of Annexation No. 12 to City of San Jacinto Community Facilities District No. 2003-1, Riverside County, State of California, was approved by the City Council at a regular meeting thereof, held on this day of , 2005, by its Resolution No. Dorothy L. Chouinard, San Jacinto City Clerk (3) Filed this _ day of , 2005, at the hour of o'clock _m, in Book of Maps of Assessment and Community Facilities Districts at page and as Instrument No. in the office of the County Recorder of Riverside County, State of California. Gary L Orso Assessor -County Clerk -Recorder of Riverside County By Deputy Fee Exempt recording requested, per CA Government Code §6103 SHEET 2 OF 2 LEGEND Boundaries of Annexation No. 12 to City of San Jacinto Community Facilities District No. 2003-1 434-050-026 Assessor Pmber arcel N ui f Reference is hereby made to the Assessor maps of the County of Riverside for a description of the lines and dimensions of each lot and parcel. Prepared by David Tauma% do Aeeoalatem. sae. ANNEXATION MAP NO. 12 TO CITY OF SAN JACINTO COMMUNITY FACILITIES DISTRICT NO. 2003-1 COUNTY OF RIVERSIDE STATE OF CALIFORNIA POTRERO ST ESTRELLA ST. 434-050-026 N.A.P. • COTTOPIOD AVE. San Jacinto Annexation No. 12 to CFD 2003-1 Map Project Guide Boundary Map Annexation No. 12 Sheet Number Assessor Parcel Number(s) Tract Number Project Name Land Owner / Developer 2 434-050-026 31246 CNH Homes Note: This map project guide is included to help identify properties within the CFD, but this guide is not intended for County of Riverside recordation with the Annexation map it refers to. APN(S) Exhibit C List of Properties to be Annexed Landowners 434-050-026 CNH Homes Page C-1 AGENDA ITEM 3-Z January 6, 2005 TO: The Honorable Mayor and Members of the City Council FROM: Tim Hults, Community Development Director*/ SUBJECT: Conditional Use Permit 1-04 — Clustered Wireless Telecommunication Facility Location: 1283 Ramona Expressway — North side of Ramona Expressway between Chase Street and Potter Road Applicant: Alexander Blasscyk Mountain Union Telecomm 17870 Skyview Circle, Ste 270 Irvine, CA 92612 RECOMMENDATION: Because of delays in the delivery of the requested exhibits and scheduling conflicts for the January 6, 2005 meeting and January 20, 2005 meeting, the applicant is requesting that the public hearing for Conditional Use Permit 1-04 be continued to February 3, 2005. Page 1 of 1 AGENDA ITEM 3• January 6, 2005 TO: The Honorable Mayor and Members of the City Council FROM: City Attorney and City Engineer SUBJECT: Public hearing to consider the adoption of a Resolution of Necessity declaring that the acquisition of a fee interest in portions of certain real property, more particularly described as APNS 431-240-026; 431-260-011; 431-230-010; 431-230-012; 431-230-014; 431-230-015; AND 431-240-008, by eminent domain is necessary for the signalization of the intersection of Cottonwood Avenue and Warren Road and the provision of a secondary access road (Street "A") to the Cove Specific Plan development west of Warren Road, and related public infrastructure improvements in the City of San Jacinto, California. RECOMMENDATION: It is recommended that the City Council of the City of San Jacinto: 1. Conduct a hearing to consider the Adoption of the proposed Resolution of Necessity, including providing all interested parties of the affected property, and their attorneys or their representatives, an opportunity to be heard on the issues relevant to the Resolution of Necessity. 2. Make all of the following findings as hereinafter described in this report: (i) The public interest and necessity require the proposed project. (ii) The project is planned or located in a manner that will be most compatible with the greatest public good and the least private injury. (iii) The real property to be acquired is necessary for the project. (iv) The offers of just compensation have been made to the property owners. Adopt a Resolution of Necessity for the City of San Jacinto declaring that the acquisition of a fee interest in portions of certain real property, more particularly described as APNS 431-240-026; 431-260-011; 431-230-010; 431-230-012; 431- 230-014; 431-230-015; AND 431-240-008, by eminent domain is necessary for the signalization of the intersection of Cottonwood Avenue and Warren Road and the provision of a secondary access road (Street "A") to the Cove Specific Plan development west of Warren Road, and related public infrastructure improvements in the City of San Jacinto, California. Page 1 of 4 RVLn1VFB1677635.1 BACKGROUND: The Cove Specific Plan and its related Development Agreement identifies the signalization of the intersection of Cottonwood Avenue and Warren Road and the provision of a secondary access road (Street "A") to the Cove Specific Plan development west of Warren Road, and related public infrastructure improvements in the City of San Jacinto, California, as being required for the project to move forward. The signalization is required to protect the safety of the traveling public, and the secondary access (Street "A") is required to provide adequate and safe access to and from the development. The City Attorney secured the appraisal services of Mason & Mason to determine the value of the affected portions of the parcels being acquired in fee. The environmental effects of the acquisition and improvements have been addressed previously in connection with the adoption of the nearby residential development and its associated development agreement. That project review involved the adoption of a mitigated negative declaration on April 17, 2003. The City had the property interests appraised, and these appraised amounts were approved by the City Council. The offers required by the City were made to the property owners a few months ago, and staff has engaged in discussions with all of the owners, and City staff has and will continued negotiations with all property owners. At the end of December, the City reached a tentative agreement with one the property owners, on the terms and conditions for purchasing the property interests. City staff expects to be in escrow with the property owners in the next week or so to finalize that agreement, which will come back to the City Council for formal approval. The City staff will also continue to negotiate with the other property owners for a similar outcome. However, the closing of these escrows could be delayed due to conditions of title such as deeds of trust. As such, City staff and the City Attorney believes it is appropriate to go forward with the Resolution of Necessity hearing, so that the City has the option, if there is a delay in the closing of any escrow, or if the City is unable to reach a negotiated acquisition, of initiating eminent domain proceedings in court, and applying to the court for a pre -judgment order for possession, so that the City can keep the project on schedule. DESCRIPTION OF PROPERTY TO BE ACQUIRED: The property is located on the west of Warren Road, north of Cottonwood Avenue, south of Michel Road, San Jacinto, California (APNS 431-240-026; 431-260-011; 431-230-010; 431-230-012; 431-230-014; 431-230-015; and 431-240-008). The City is seeking to acquire fee interests in a portion of that property. Legal descriptions and maps of the fee interests are attached to the proposed Resolution of Necessity. PROJECT DESCRIPTION: The project is the signalization of the intersection of Cottonwood Avenue and Warren Road and the provision of a secondary access road (Street "A") to the Cove Specific Plan development. The proposed improvements include lighted traffic signals for traffic safety and a 66 foot wide right-of-way for paved secondary access to and from the residential development. Page 2 of 4 RVLn1VFB1677635.1 HEARINGS AND REQUIRED FINDINGS: California eminent domain law provides that a public entity may not commence an eminent domain proceeding until its governing body has adopted a Resolution of Necessity, which resolution may only be adopted after the governing body has given each party with an interest in the affected property or their representatives a reasonable opportunity to appear and be heard on the following matters: 1. The public interest and necessity require the proposed project. 2. The project is planned or located in the manner that will be most compatible with the greatest public good and the least private injury. 3. The real property to be acquired is necessary for the project. 4. The offers of just compensation have been made to the property owners. A notice of hearing has been mailed by first class mail to the property owner and states the City's intent to consider the adoption of the resolution, the right of each person to appear and be heard on these issues, and that failure to file a written request to appear will result in a waiver of the right to appear and be heard. The City has scheduled this hearing at which all persons who filed a written request within 15 days of the date of notice was mailed may appear and be heard. The City Attorney mailed the required notice to the property owners on December 22, 2004. The above four required findings are addressed as follows: 1. The Public Interest and Necessity Require the Proposed Project The project is required to protect the public's safe travel along Warren Road and at the Cottonwood Avenue/Warren Road intersection in particular. In addition, in order to provide the public and the residents of the Cove Specific Plan development with safe and adequate access to and from the development, the secondary access road must be provided. 2. The Real Property Interests Sought to be Acquired are Necessary for the Proposed Project The property interests at the intersection of Cottonwood and Warren Road are necessary because in order to install the signals, the City must widen the existing right-of-way at the intersection. In addition, there is currently no public, secondary access to the residential development, thus necessitating the acquisition of those portions of property are designated for Street "A". 3. The Project is Planned or Located in a Manner that will be Most Compatible with the Greatest Public Good and the Least Private Injury The rights -of -way for the Warren Road/Cottonwood avenue signalization are being acquired in such a manner to acquire only a portion from each of the affected corners, thus spreading equally the amount that is required to be acquired. In addition, the property being sought for the secondary assess road is located in such a manner as to be located (off -site) on a currently existing private road and is located sufficiently far away from occupied residences so as to not adversely affect the occupants to those homes. 4. The Offers of Just Compensation Have Been Made Page 3 of 4 RVLn1VFB\677635.7 An appraisal was prepared by Mason & Mason to establish the fair market value of the real property the City is seeking to acquire. Offers of just compensation were made to the property owners to purchase the real property as established by the approved appraisal and as required by Section 7267.2 of the California Government Code. Although negotiated settlements may still be possible for the real property cited above, it would be appropriate to commence the procedures to acquire the property through eminent domain to ensure that the real property will be available to meet the time frames associated with the project. ENVIRONMENTAL REVIEW: Compliance with the California Environmental Quality Act (CEQA) has been satisfied by the adoption of a Mitigated Negative Declaration associated with the project by the City Council on April 17, 2003. FISCAL IMPACT: The adoption of the Resolution of Necessity is likely to have no budgetary impact because the City is contractually entitled to be reimbursed for the value of the rights of way obtained, as well as the improvements costs (which will be installed by the developer of the residential project) and associated legal costs. ATTACHMENTS: • Exhibit A — Legal Description • Exhibit B — Resolution of Necessity Page 4 of 4 RVLmVFB1677635.1 GE OA 5.3 RESOLUTION NO. 2005- A HEARING ON A PROPOSED RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO DECLARING THAT THE ACQUISITION OF A FEE INTEREST IN A PORTION OF CERTAIN REAL PROPERTY, MORE PARTICULARLY DESCRIBED AS APNS 431-240-026; 431-260-011; 431-230-010; 431-230-012; 431-230-014; 431-230-015; AND 431-240-008, BY EMINENT DOMAIN IS NECESSARY FOR THE SIGNALIZATION OF THE INTERSECTION OF COTTONWOOD AVENUE AND WARREN ROAD AND THE PROVISION OF A SECONDARY ACCESS ROAD (STREET "A") TO THE COVE SPECIFIC PLAN DEVELOPMENT WEST OF WARREN ROAD, AND RELATED PUBLIC INFRASTRUCTURE IMPROVEMENTS IN SAN JACINTO, CALIFORNIA WHEREAS, the City of San Jacinto (the "City") proposes to acquire a fee interest in a portion of certain real property located on the west side of Warren Road, in the City of San Jacinto, California, more particularly described as APNS 431-240-026; 431-260- 011; 431-230-010; 431-230-012; 431-230-014; 431-230-015; and 431-240-008, for purposes of the signalization of the intersection of Cottonwood Avenue and Warren Road and the provision of a secondary access road (Street "A") to the Cove Specific Plan development west of Warren Road and related public infrastructure improvements, in San Jacinto, California, pursuant to the authority granted to it by section 37350.5 of the California Government Code; and WHEREAS, pursuant to section 1245.235 of the California Code of Civil Procedure, the City scheduled a public hearing for Thursday, January 6, 2005, at 7:00 p.m., at 2045 South San Jacinto Avenue, San Jacinto, California, and gave to each person whose property is to be acquired and whose name and address appeared on the last equalized county assessment roll, notice and a reasonable opportunity to appear at said hearing and be heard on the matters referred to in section 1240.030 of the California Code of Civil Procedure; and WHEREAS, said hearing has been held by the City and each person whose property is to be acquired by eminent domain was afforded an opportunity to be heard on said matters; and WHEREAS, the City may now adopt a Resolution of Necessity pursuant to section 1240.040 of the California Code of Civil Procedure; NOW, THEREFORE, THE CITY DOES HEREBY RESOLVE AND DECLARE AS FOLLOWS: Section 1. Compliance with California Code of Civil Procedure. There has been compliance by the City with the requirements of section 1245.235 of the California Code of Civil Procedure regarding notice and hearing. Section 2. Public Use. The public use for which the real property is to be acquired is for the signalization of the intersection of Cottonwood Avenue and Warren Road and the provision of a secondary access road (Street "A") to the Cove Specific RV LI71VFB1677633.I Resolution No. 2005- Plan development west of Warren Road, in San Jacinto, California. Section 37350.5 of the California Government Code authorizes the City to acquire by eminent domain real property necessary for such purposes. Section 3. Description of Property. Attached and marked as Exhibit "A" is the legal description and plat map of the real property to be acquired by the City, which describes the general location and extent of the property to be acquired with sufficient detail for reasonable identification. Section 4. Findings. The City hereby finds and determines each of the following: (a) The public interest and necessity require the proposed project; (b) The proposed project is planned or located in the manner that will be most compatible with the greatest public good and least private injury; (c) The real property described in Exhibit "A" is necessary for the proposed project; and (d) The offer required by section 7267.2 of the California Government Code was made. Section 5. Use Not Unreasonably Interfering with Existing Public Use(s). Some or all of the real property to be acquired is subject to easements and rights -of -way appropriated to existing public uses. The legal descriptions of these easements and rights -of -way are on file with the City and describe the general location and extent of the easements and rights -of -way with sufficient detail for reasonable identification. In the event the herein described use or uses will not unreasonably interfere with or impair the continuance of the public use as it now exists or may reasonably be expected to exist in the future, counsel for the City is authorized to acquire the real property subject to such existing public use(s) pursuant to section 1240.510 of the California Code of Civil Procedure. Section 6. More Necessary Public Use. Some or all of the real property to be acquired is subject to easements and rights -of -way appropriated to existing public uses. To the extent that the herein described use or uses will unreasonably interfere with or impair the continuance of the public use as it now exists or may reasonably be expected to exist in the future, the City finds and determines that the herein described use or uses are more necessary than said existing public use. Counsel for the City is authorized to acquire the real property appropriated to such existing public use(s) pursuant to section 1240.610 of the California Code of Civil Procedure. Staff is further authorized to make such improvements to the real property being acquired that it determines is reasonably necessary to mitigate any adverse impact upon the existing public use. Section 7. Further Activities. Counsel for the City is hereby authorized to acquire the hereinabove described real property in the name of and on behalf of the City by eminent domain, and counsel is authorized to institute and prosecute such legal proceedings as may be required in connection therewith. Legal counsel is further authorized to take such steps as may be authorized and required by law, and to make such security deposits as may be required by order of court, to permit the City to take RV LIT\V FB\677633.1 Resolution No. 2005- possession of and use said real property at the earliest possible time. Counsel is further authorized to correct any errors or to make or agree to non -material changes in the legal description of the real property that are deemed necessary for the conduct of the condemnation action or other proceedings or transaction required to acquire the subject real property. Section 8. Effective Date. This Resolution shall take effect upon adoption. APPROVED AND ADOPTED this 6th day of January, 2005. READ AND APPROVED AS TO LEGAL FORM: City Attorney I, , City Clerk of the City of San Jacinto, Califomia, and Ex-Officio Clerk of the City Council, do hereby certify that the foregoing resolution is the actual resolution duly and regularly adopted by the City Council at a regular meeting thereof, held on the 6th day of January, 2005, by the following vote to wit: AYES: NOES: ABSENT: City Clerk of the City of San Jacinto Mayor of the City of San Jacinto ATTEST City Clerk RVLITVFB1677633.1 EXHIBIT 'A' ROADWAY DEDICATION A PORTION OF PARCEL 1 OF THAT LAND GRANTED TO SCHOUTEN BROTHERS, A PARTNERSHIP, IN DEED RECORDED MAY 31, 1978 AS INSTRUMENT NO. 1978- 108552, OFFICIAL RECORDS OF RIVERSIDE COUNTY, CALIFORNIA, MORE PARTICULARLY DESCRIBED AS FOLLOWS; BEGINNING AT THE SOUTHEAST CORNER OF SAID PARCEL 1, BEING ALSO A POINT ON THE CENTERLINE OF WARREN ROAD, AND THE EAST LINE OF FRACTIONAL SECTION 25, TOWNSHIP 4 SOUTH, RANGE 2 WEST S.B.M.; THENCE ALONG THE SOUTH LINE OF SAID PARCEL 1 THE FOLLOWING COURSES; NORTH 89°49'20" WEST, A DISTANCE OF 279.35 FEET TO THE BEGINNING OF A TANGENT CURVE CONCAVE SOUTHERLY, HAVING A RADIUS OF 300.00 FEET WESTERLY ALONG SAID CURVE, A DISTANCE OF 132.06 FEET, THROUGH A CENTRAL ANGLE OF 25°13'18" TO A POINT ON THE EAST LINE OF THAT LAND GRANTED TO METROPOLITAN WATER DISTRICT IN DEED RECORDED JUNE 11, 1974 AS INSTRUMENT NO. 1974-71824, OFFICIAL RECORDS OF RIVERSIDE COUNTY, CALIFORNIA;• THENCE NORTH 25°09'48" WEST ALONG SAID EAST LINE, A DISTANCE OF 33.00 FEET TO A POINT 33.00 FEET NORTHERLY AND AT RIGHT ANGLES TO SAID NORTH SOUTH LINE, BEING ALSO A POINT ON A NON -TANGENT CURVE CONCAVE SOUTHERLY, HAVING A RADIUS OF 333.00 FEET, A RADIAL BEARING TO SAID POINT BEARS NORTH 25°03'20" WEST; THENCE EASTERLY PARALLEL TO SAID SOUTH LINE ALONG THE FOLLOWING COURSES; 146.66 ALONG SAID NON -TANGENT CURVE, THROUGH A CENTRAL ANGLE OF 25°14'00"; SOUTH 89°49'20" EAST, A DISTANCE OF 201.35 FEET; THENCE NORTH 43°57'32" EAST A DISTANCE OF 33.24 FEET TO A POINT 55.00 FEET WESTERLY AND AT RIGHT ANGLES TO SAID CENTERLINE OF WARREN ROAD AND SAID EAST LINE OF FRACTIONAL SECTION 25; THENCE SOUTH 89°49'20 EAST, A DISTANCE OF 55.00 FEET TO SAID CENTER LINE OF WARREN ROAD, AND SAID EAST LINE OF FRACTIONAL SECTION 25; THENCE SOUTH 00°10'40" WEST ALONG SAID CENTERLINE AND SAID EAST LINE A DISTANCE OF 57.00 FEET TO THE POINT OF BEGINNING. CONTAINS 0.35 ACRES± EXHIBIT__ 4 PAGE ROADWAY DEDICATION PLAT A PORTION OF FRACTIONAL SECTION 25, TOWNSHIP 4 SOUTH, RANGE 2 WEST N 25'09'48" W 33.00' II = 25'13'18" R = 300.00' L = 132.06' SOUTH LINE PARCEL 1 n APN 431-240-026 N ADAMS wi NORTH O N Of b, CO se A 4R �dR EAST LINE MWD R/W PER INST. NO. 71824 REC. 6/11/1974 O 0 N Cr, Cf co = 25' 14'00" R = 333.00' L = 146.66' ROADWAY DEDICATION 0.35 ACRES N 43'57'32" E 33.24' 0 N O 7177 En ao S00' 10'40"W APH 4 31-240-008 PARCEL NI 9 SCROD UTEN BROTHERS INST. #1974-10B552 5/31/1970 C/L WARREN ROAD & EAST LINE FRACTIONAL SECTION 25, TOWNSHIP 4 SOUTH RANGE 2 WEST. EXHIBIT° A PAGE 2 11 1 1 1 !Il,i 1 1 1 1 1 1 1 1 1 1 1 1 1 EXHIBIT 'A' ROADWAY DEDICATION A PORTION OF THAT LAND QUIT CLAIMED TO ROBERT A. NICHOLS AND DONNA M. NICHOLS, TRUSTEES OF THE NICHOLS FAMILY TRUST, AS DESCRIBED BY INSTRUMENT NO. 1993-128402, RECORDED APRIL 6, 1993, OFFICIAL RECORDS OF RIVERSIDE COUNTY, CALIFORNIA, MORE PARTICULARLY DESCRIBED AS FOLLOWS; COMMENCING AT THE NORTHEAST CORNER OF SECTION36, TOWNSHIP 4 SOUTH, RANGE 2 WEST, SAN BERNADINO BASE AND MERIDIAN, ALSO BEING THE CENTERLINE INTERSECTION OF COTTONWOOD AVENUE AND WARREN ROAD; THENCE NORTH 89°49'15" WEST, ALONG THE NORTH LINE OF SAID SECTION 36, A DISTANCE OF 50.00 FEET TO A POINT 50.00 FEET WESTERLY AND AT RIGHT ANGLES TO THE CENTERLINE OF WARREN ROAD, SAID CENTERLINE ALSO BEING THE EAST LINE OF SAID SECTION, POINT ALSO BEING THE TRUE POINT OF BEGINNING; THENCE NORTH 89°49'15" WEST, ALONG THE NORTH LINE OF SAID SECTION A DISTANCE OF 480.94 FEET TO A POINT ON A NON -TANGENT CURVE CONCAVE NORTHERLY, HAVING A RADIUS OF 394.00 FEET, A RADIAL BEARING TO SAID POINT BEARS SOUTH 27°30'57" WEST; THENCE EASTERLY ALONG SAID CURVE A DISTANCE OF 187.98 FEET, THROUGI-'A CENTRAL ANGLE OF 27°20'11"TO A POINT 44.00 FEET SOUTHERLY AND AT RIGHT ANGLES TO SAID NORTH LINE; THENCE SOUTH 89°49'15" EAST PARALLEL TO SAID NORTH LINE A DISTANCE OF 30.00 FEET; THENCE SOUTH 45°06'21" EAST A DISTANCE OF 32.43 FEET TO A POINT 50.00 FEET WESTERLY AND AT RIGHT ANGLES TO THE CENTERLINE OF WARREN ROAD, SAID CENTERLINE ALSO BEING THE EAST LINE OF SAID SECTION 36; THENCE NORTH 00° 16'44" WEST PARALLEL TO SAID EAST LINE, A DISTANCE OF 66.82 FEET TO THE TRUE POINT OF BEGINNING. CONTAINS 0.43 ACRES± EXHIBIT A AGE 3 1 1 1 • 1 11 • 1 1 1 1 1 ti Alk\ NORTH ROADWAY DEDICATION PLAT A PORTION SECTION 36 TOWNSHIP 4 SOUTH, RANGE 2 WEST = 27'20'11" R = 394.00' L = 187.98' ROADWAY DEDICATION 0.43 ACRES APR 4 39-260-09 9 NDCN OLS FAMILY TRUST INST. #99930928402 4/6/9993 S 45'06'21" 32.43' C/L WARREN ROAD & EAST LINE SEC. 36 TOWNSHIP 4 SOUTH RANGE 2 WEST. U3 Lo En E) co N 0016'44" W 66.82' NORTH LINE SEC. 36, T4S, R2W N 89'49'15" W 50.00' C/L COTTONWOOD RD ^ SFc XHIBIT A PAGE 4 EXHIBIT 'A' ROADWAY DEDICATION A PORTION OF PARCEL 1 OF THAT LAND GRANTED TO ELEANORE ADAMS, AS DESCRIBED IN INSTRUMENT NO. 1991-134092, RECORDED APRIL 24, 1991, OFFICIAL RECORDS OF RIVERSIDE COUNTY, CALIFORNIA, MORE PARTICULARLY DESCRIBED AS FOLLOWS; BEGINNING AT THE NORTHEAST CORNER OF SAID PARCEL 1, BEING ALSO A POINT ON THE CENTERLINE OF WARREN ROAD, AND THE EAST LINE OF FRACTIONAL SECTION 25, TOWNSHIP 4 SOUTH, RANGE 2 WEST S.B.M.; THENCE ALONG THE NORTH LINE OF SAID PARCEL THE FOLLOWING COURSES; NORTH 89°49'20" WEST, A DISTANCE OF 279.35 FEET TO THE BEGINNING OF A TANGENT CURVE, CONCAVE SOUTHERLY AND HAVING A RADIUS OF 300.00 FEET WESTERLY ALONG SAID CURVE, A DISTANCE OF 132.06 FEET, THROUGH A CENTRAL ANGLE OF 25°13'18" TO A POINT ON THE EAST LINE OF THE METROPOLITAN WATER DISTRICT RIGHT-OF-WAY, BEING 90 FEET IN WIDTH AS DESCRIBED IN DEED RECORDED MARCH 31, 1971 AS INSTRUMENT NO. 1971-32428, OFFICIAL RECORDS OF RIVERSIDE COUNTY, CALIFORNIA; THENCE SOUTH 25°09'48" EAST ALONG SAID EAST LINE, A DISTANCE OF 33.00 FEET TO A POINT 33.00 FEET SOUTHERLY AND AT RIGHT ANGLES TO THE SAID NORTH LINE. BEING ALSO A POINT ON A NON -TANGENT CURVE CONCAVE SOUTHERLY, HAVING A RADIUS OF 267.00 FEET, A RADIAL BEARING TO SAID POINT BEARS NORTH 25°01'45" WEST; THENCE EASTERLY, PARALLEL TO SAID NORTH LINE ALONG THE FOLLOWING COURSES; 117.46 FEET ALONG SAID NON -TANGENT CURVE THROUGH A CENTRAL ANGLE OF 25°12'25"; SOUTH 89°49'20" EAST, A DISTANCE OF 201.35 FEET THENCE SOUTH 43°36'12" EAST, A DISTANCE OF 33.24 FEET TO A POINT 55.00 FEET WESTERLY OF AND AT RIGHT ANGLES TO SAID CENTERLINE OF WARREN ROAD; THENCE SOUTH 89°49'20 EAST, A DISTANCE OF 55.00 FEET TO SAID CENTER LINE OF WARREN ROAD, AND SAID EAST LINE OF FRACTIONAL SECTION 25; THENCE NORTH 00°10'40" EAST ALONG SAID CENTERLINE AND SAID EAST LINE, A DISTANCE OF 57.00 FEET TO THE POINT OF BEGINNING. CONTAINS 0.34 ACRES± EXHIBIT A PAGE r EAST LINE MWD R/W PER INST. NO. 32428 REC 3/31/1971 • ROADWAY DEDICATION PLAT A PORTION OF FRACTIONAL SECTION 25, TOWNSHIP 4 SOUTH, RANGE 2 WEST S 25'09'48" E 33.00' 1425' 01' 45"W = 25' 12'25" R = 267.00' L = 117.46' ROADWAY DEDICATION 0.34 ACRES APK 4 3'0-24 00-020 PARCEL l JO.1 ADAMS MAST. #1991 o134092 5/24/1991 0 W S 89'49'20" S 43'36'12" E 33.24' • Iry NORTH N of o) CO V) N 00' 10'40" ENAt AIe co4) 1 • = 25'13'18" R = 300.00' L = 132.06' NORTH LINE PARCEL 1 Pn G^aPGipp pp45�39-240-098 N SCHOU Il EM BRGTHI N 89'49'20" w } C/L WARREN ROAD & EAST LINE FRACTIONAL SECTION 25, TOWNSHIP 4 SOUTH RANGE 2 WEST. EXHIBIT A PAGE AGENDA ITEM 4, I January 6, 2005 TO: The Honorable Mayor and Members of the City Council FROM: Robert W. Hargreaves, Special Counsel for Water Matters SUBJECT: Approval of Agreement to Continue to Fund the Groundwater Monitoring Program in the Hemet/San Jacinto Management Area RECOMMENDATION: Approve Agreement to Continue to Fund the Groundwater Monitoring Program in the Hemet/San Jacinto Management Area at a cost to the City of $11,500 per year. It is also recommended that the City Council appropriate $11,500 from the water fund to pay for the participation in this program. BACKGROUND: The Cities of San Jacinto, Hemet, and Lake Hemet, in East Municipal Water Districts are currently engaged in the formation of a groundwater management plan to address the severe overdraft of local groundwater resources. On July 24, 2003, the City Council approved "Interim Principles for Water Management" that will guide the development of a comprehensive groundwater management program. Since that time, the parties have been engaged in negotiating the details of the water management plan and the stipulated judgment that would empower the plan. An important component of the groundwater management plan is the groundwater monitoring program. The monitoring program collects and analyzes water level, water quality, and groundwater production data from wells throughout the groundwater basin. The monitoring program is designed to provide a comprehensive view of the status of groundwater resources that will be necessary for informed decision making by the management plan. The full groundwater management program will not likely be operational for several years. Nevertheless, the parties believed that it was important that the groundwater monitoring program be implemented as soon as feasible to begin to collect the data that will be necessary for groundwater management decisions. Consequently, Eastem Municipal Water District formulated, and the Pagel of 2 RMPUBIRWH1245372.1 parties approved, an interim monitoring program in 2003. The program was implemented and funded in 1994; San Jacinto's share of the cost of the program was $12,500. The current proposal is to continue the monitoring program in the calendar year 2005 and beyond. The anticipated annual cost of the program is $112,000, of which the City's portion would be approximately $11,500 annually. The cost of the program will be charged annually to the agencies, until a management plan becomes operational, at which time the management plan will absorb the cost. Enclosed .for your review and approval is the Agreement to Implement the 2005 Watershed Monitoring Program in the Hemet/San Jacinto Management Area. JUSTIFICATION: The City's long term water security depends on an effective groundwater management program. The proposed monitoring program will provide essential data for implementation of that program. BUDGETARY IMPACT: Approximately $11,500 per year until the water management plan is implemented. ATTACHMENTS: 1. Agreement to Implement the 2005 Watershed Monitoring Program in the Hemet/San Jacinto Management Area. Page 2 of 2 Approval City Manager: Finance Director: RMPUB\RWH1245372.1 AGREEMENT TO IMPLEMENT THE 2005 WATERSHED MONITORING PROGRAM IN THE HEMET/SAN JACINTO MANAGEMENT AREA THIS AGREEMENT is made and entered into by and among the following entities, which are hereinafter collectively referred to as the "AGENCIES." City of Hemet City of San Jacinto Lake Hemet Municipal Water District Eastern Municipal Water District I. RECITALS A - Background: 1. Groundwater in the Hemet/San Jacinto Management area has been, and will remain, a significant source of water for the people and agribusiness of Riverside County providing an invaluable contribution to the local economy and public good. 2. The Cities of Hemet and San Jacinto, Lake Hemet Municipal Water District, and Eastern Municipal Water District strive to increase the availability and reliability of local surface and ground water resources in the area. 3. The Cities of Hemet and San Jacinto, Lake Hemet Municipal Water District, and Eastern Municipal Water District have an interest in the management of local water resources within the Hemet/San Jacinto Management area. 4. The Department of Water Resources seeks to support local groundwater management efforts, particularly those that could increase dry -year water supplies, within the safe yield and without the overdraft of groundwater resources. 5. Through cooperation, open communication, and consensus building among the AGENCIES, the Hemet/San Jacinto Policy and Technical Committees was formed in June of 2001 to identify programs needed to improve groundwater resources management in the area. 6. The AGENCIES developed and implemented a groundwater monitoring program for the year 2004 for the accurate evaluation of groundwater changes within the Hemet/San Jacinto Management area. 7. The AGENCIES are interested in the continuation of the groundwater monitoring program for the accurate evaluation of water resources in the Hemet/San Jacinto Management area. 8. The AGENCIES are interested in overseeing the current USGS surface water monitoring program for better evaluation of the recharge into the Hemet/San Jacinto Management area. 9. The AGENCIES have determined that implementation of a watershed monitoring program which consists of groundwater and surface water monitoring is necessary for the accuate evaluation of the safe yield of the Hemet/San Jacinto Management area. B — The Purpose of this Agreement: 1. Conduct a Watershed Monitoring Program which consists of groundwater and surface water monitoring in the Hemet/San Jacinto Management area for year 2005. 2. Appoint Fistern Municipal Water District as the Monitoring Program Administrator. 3. Establish an equitable funding mechanism to collect the corresponding shares of each entity to fund the Monitoring Program for 2005. II. COVENANTS NOW, THEREFORE, in consideration of the foregoing recitals and mutual covenants contained herein, the AGENCIES hereby agree as follows: A Watershed Monitoring Program: The AGENCIES and other private groundwater producers in the area hereby will implement a Watershed Monitoring Program during 2005. B Roles and Responsibilities of the AGENCIES: The AGENCIES shall continue the duties as performed during implementation of the Groundwater Monitoring Program in 2004 and oversee the surface water monitoring conducted by U.S. Department of Interior - Geological Survey (USGS). C Monitoring Program Costs: A total of $112,000 is estimated to be required for the operation of the watershed monitoring program during 2005. This amount includes participation in a cooperative surface water monitoring program with USGS in addition to the groundwater monitoring program conducted during 2004. Contingencies and uncertainties associated with such monitoring programs are also included in this amount. D Cost Sharing of the Monitoring Program: Until the full implementation of the Water Management Plan, the AGENCIES will share the Watershed Monitoring Program costs based on their base groundwater production percentages that are subject to assessments as determined by the Hemet/San Jacinto Policy Committee and shown below: Cost Sharing For 2005 Agency Base Production (AF) Production subject to Assessment Percentage Cost Contribution City of Hemet 6,320 5,420 17.8% $ 19,900 City of San Jacinto 4,031 3,131 10.3% $ 11,500 LHMWD. 11,063 11,063 36.3% $ 40,700 EMWD 10,869 10,869 35.7% $ 39,900 2 Totals I 32,283 30,483 I 100.0% I $ 112,000 I If the above costs increase by more than 10%, the AGENCIES shall meet and confer on the cost allocation amendment. E Term of the Agreement: This Agreement shall terminate, unless extended by mutual agreement of the AGENCIES, on the date a stipulated judgment for the Water Management Plan is executed by the AGENCIES provided that all debts and liabilities of the Monitoring Program are satisfied. F Ownership of Documents: All data and reports produced shall become the joint property of the AGENCIES. G Effective Date: This Agreement shall become effective upon execution by all AGENCIES pursuant to authorization by each AGENCY's Governing Board. H Counterparts: This Agreement may be executed in original counterparts, which together shall constitute a single agreement. IN WITNESS WHEREOF, the AGENCIES have executed this Agreement on the date set forth below. DATE BY CITY OF HEMET City Manager CITY OF SAN JACINTO DATE BY City Manager LAKE HEMET MUNICIPAL WATER DISTRICT DATE BY DATE General Manager EASTERN MUNICIPAL WATER DISTRICT BY General Manager 4 January 6, 2005 AGENDA ITEM 4 .off TO: The Honorable Mayor and Members of the City Council FROM: Robert W. Hargreaves, Best Best & Krieger, Special Counsel for Water Matters SUBJECT: Interim Groundwater Recharge Program RECOMMENDATION: The Water/Sewer Subcommittee recommends that the city council approve San Jacinto's continued participation in the Interim Groundwater Recharge Program by agreeing to pay $90,200 as its share of a $2,400,000 program to recharge 8,000 acre-feet in 2005. It is also recommended that the City Council appropriate $90,200. from the water fund to pay for participating in this program. The Subcommittee further recommends that the rate increases scheduled to be presented with the Water Master Plan be adjusted to accommodate this payment. BACKGROUND: The City is engaged in a long-term project with neighboring public agencies to remedy the serious overdraft of groundwater resources in the Hemet/San Jacinto Basin. It is anticipated that within two years, that effort will result in a comprehensive groundwater management plan. A key element of the plan will be a recharge program through which a substantial amount of water will be imported and recharged into the groundwater basin to offset excessive pumping. In order to immediately begin addressing the serious groundwater overdraft, and to take advantage of relatively cheap water, the parties commenced an interim recharge program last year (2004) by recharging 6,000 acre-feet. To fund that program, Eastem Municipal Water District agreed to contribute $883,000; Lake Hemet Municipal Water District agreed to contribute $828,000; City of Hemet reduced its pumping from the upper San Jacinto Basin by 1,072 acre-feet (value of $345,000); and San Jacinto pledged 243 acre-feet (approximate value of $78,260) towards future recharge credits. The Groundwater Management Policy Committee recommends that the Interim Groundwater Recharge Program be continued in 2005 at the increased level of 8,000 acre-feet. The recommendation this year is that each party contribute financially to the purchase of the water in order that there be sufficient funds to recharge the 8,000 acre-feet. The requested contributions are based on a somewhat convoluted formula and would be as follows: Easter Municipal Water District $1,158,200.00 Lake Hemet Municipal Water District $987,600.00 City of Hemet $164,000.00 RMPUB\RWH1245374.1 City of San Jacinto $90,200.00 TOTAL $2,400,000.00 Because water is becoming increasingly scarce in Southern California, and because the Valley has limited infrastructure at this time to recharge, it would be very advantageous to continue recharge operations to fully utilize cheap water and existing recharge capacity. Any water that is recharged remains "in the bank" as an important hedge against future shortages. Additionally, addressing groundwater overdraft requires cooperation of all four municipal water agencies. San Jacinto's failure to participate in the interim program may diminish the spirit of cooperation necessary to accomplish the Groundwater Management Plan's long term goals. The agreement for the Recharge Program in 2005 has not yet been finalized and will be brought back to the Council for action once all of the other agencies have indicated support for the program. The Council Water/Sewer subcommittee recommends the City's participation. The City Manager's recommendations regarding participation in the 2005 Recharge Program are included in the attached City Manager Report to the Water/Sewer Subcommittee. BUDGETARY IMPACT: $90,200.00 ATTACHMENTS: City Manager's Report on Interim Recharge Program to the Water/Sewer Subcommittee. RMPUBIRWH\245374.1 Agenda Item December 8, 2004 TO: Council Water/Sewer Sub -Committee FROM: Peter A. Cosentini, City Manager SUBJECT: Water Recharge Program Participation RECOMMENDATION: If the Council Sub -Committee wants to financially participate in the Water Recharge Program this coming year, it is recommended that the City Council Sub -Committee approve Option One for our participation in the Groundwater Recharge Program for the 2005 Year. BACKGROUND: As the Council will recall, we participated in the Groundwater Recharge Program last year by giving some of our negotiated credits that we negotiated in the Groundwater Management Plan process. The giving of the credits brings the City closer to paying earlier for more expensive recharge water than otherwise negotiated. EMWD has requested that all four water purveyors, EMWD, LHMWD, City of Hemet, and City of San Jacinto participate financially this year. The Council's options in this regard are as follows: 1. Participate financially with $92,000 and pay for it with a 5% water rate increase; 2. Participate financially to the tune of approximately $92,000, and not do a 5% rate increase; 3. Respond that the City of San Jacinto cannot participate financially this year. However, the City would be willing to give credits; 4. Not participate with credits or monetarily for the 2005 year; 5. The Manager is open to discussing other options with the Council Sub - Committee in a collaborative way; 6. Ask for credit from our purchase of expensive imported water. 7. Wait like Hemet to make sure we get future credits for this investment. Allow me to put forward some background information surrounding this decision, so the Council can make an informed decision. First of all, it is good to participate Page 1 of 3 in such a program because our water table is dropping and overall the water purveyors of the valley are taking more water than what is being recharged. We will be completing our new well soon. This well is a deep well and has great pumping capacity centered in the middle of the recharge area, giving us the practical ability to continue pumping water even if the water table continues to drop in the near term. There is no question that participating in the Groundwater Management Program is necessary in the long term, and if we had a more positive financial position in the water fund, I would recommend that we participate early, without a rate increase. One of the fundamental premises of our participation in the recharge program is that we are currently in a difficult fiscal position with our water fund and we have negotiated credits that allow us not to financially pay into the Recharge Program for the more expensive/imported water to recharge the basin for several years. Last year, in good faith, we gave up some of those credits and we will now pay earlier than what we had originally negotiated (please see Attachment 1). The attached tables also note a further reduction of our credits, if the Council opts to utilize credits in lieu of financial participation towards the Water Recharge Program. As the Council recalls, the Water Enterprise Fund owes the City $1.1 Million, due to historic loans from the General Fund. Additionally, we have deferred maintenance on our water infrastructure. Our Water Master Plan is coming up this summer. This Master Plan and the rate structure coming out of this document, will deal not only with paying back the $1.1 Million to the City, but also will consider the rate increases needed for the deferred maintenance, overall system improvements, and the cost associated with the City's participation in the Ground Water Recharge Program. The rate increases will probably be implemented reasonable over a long period of time to deal with these financial issues. We have two more 5% increases scheduled for July 2005 and July 06 from the last study the City undertook. One of my concerns that I have shared with the Council historically, is that we need to pay the City back for the long-term debt that has been incurred and also start looking at re -investing in the infrastructure of our own system. If we pay more cash now, or give up more of our credits away, we will eat away our ability to take care of our own system and finances first before we start paying into the recharge program. Given our financial position, I would recommend that if the Council wishes to participate in the 2005 Ground Water Recharge Program, you do so with a corresponding 5% water rate increase to pay for the $92,000 payment. This increase could be used to participate in the program in future years, saving our credits for when our participation exceeds $92,000. Our initial intent in joining this program was that we were not going to participate financially for several years, so we could get our water fund fiscal house in order. We participated last Page 2 of 3 year to show good -faith to the other water purveyors. However, at some point, we need to start paying ourselves first. Steve Temple of Hemet advised me that they will not be rushing to participate in this program prior to 2005. City of Hemet is looking for future credit for any 2005 year participation. Additionally, Mr. Temple commented that the language in the principles does not cover this adequately in their mind. City of Hemet will take the time necessary to negotiate a contract that gives them future credit. JUSTIFICATION: Arrive at the best solution to fulfill our obligation with the other Water Purveyors in the Valley associated to our commitment to the Ground Water Recharge Program, and at the same time take care of the financial obligations of the Water Enterprise Funds in order to continue providing a service to our Water Service Area customers. BUDGETARY IMPACT - OPTIONS: 1) $90,200 to the Water Enterprise Fund; 2) use our credits to fulfilling the City's obligation; 3) No financial participation. 4) A 5% water rate increase accompanying the payment. ATTACHMENTS: 1. Ground Water Recharge Program - Table 1 (shows when City credits run out) PETER A. COSENTINI City Manager Page 3 of 3 AGENDA ITEM 4.3 January 6, 2005 TO: The Honorable Mayor and Members of the City Council FROM: Dorothy L. Chouinard, City ClerlOV SUBJECT: Planning Commission Appointment RECOMMENDATION: Select one applicant from the three finalists recommended by the Planning Commission Interview Committee. By motion appoint that person to the Planning Commission for a four (4) year term to expire October 31, 2008. BACKGROUND: The vacancy to be filled is from Kenneth Cope's expired term. The term is for four (4) years and expires October 31, 2008. Advertisements seeking applicants were published for approximately four weeks, with the deadline for submittal being October 29, 2004. The Planning Interview Ad Hoc Committee consisting of Council Members Ken Shaw (Dale Stubblefield was appointed but was unable to attend) and Robert Ritchie conducted the interviews on December 15, 2004. There were twelve applicants. JUSTIFICATION: According to San Jacinto's Municipal Code Chapter 2.32 Section .040 (2.32.040) a Planning Commissioner shall serve a four (4) year term. BUDGETARY IMPACT: None ATTACHMENTS: • Exhibit A - San Jacinto Municipal Code Chapter 2.32 • Exhibit B - Finalists' applications (3) • Exhibit C - Advertisement 2.3 2.010 Chapter 232 PLANNING COMMISSION Sections: 2.32.010 2.32.020 232.030 2.32.040 2.32.050 2.32.060 2.32.070 Created. Composition. Compensation. Term. Filling of vacancies generally. Filling of vacant. for poor attendance. Removal from office —Vote required. 2.32.010 Created. The city planning commission is created, and shall be known as the San Jacinto planning commission. (Prior code § 2.24.010) 2.32.020 Composition. The city planning commission shall consist of five members who shall be appointed by the city council of which two members may be residents of the city's approved and adopted sphere of influence. and three members must be and remain residents of this city as a condition of holding their office. (Ord. 997 § 1, 1994: prior code § 2.24.020) 232.030 Compensation. All members of the city planning commission shall be compensated as provided in this section, which compensation shall be in addition tc reasonable expenses incurred in the performance anc discharge of their duties as members thereof, which shall be allowed and paid by the city council. (Ord. 1036, 1997; prior code § 2.24.030) 2.32.040 Term. The term of office of each of the original ap- pointees shall be determined by lot so that the terms of two members shall be for one year, and terms of the next two members shall be for two years and the remaining member for three years. Successors to the original appointees shall serve terms of four years. (Prior code § 2.24.040) 232.050 Filling of vacancies generally. If a vacancy in the membership of the city plan- ning commission occurs otherwise than by expira- tion of term, it shall be filled by appointment for the unexpired portion of the term. (Prior code § 2.24.050) 232.060 Filling of vacancy for poor attendance. if a member of the city planning commission absents himself or herself, without written permis- sion of the chair of such commission, from all regu- lar meetings of such commission for sixty (60) days consecutively from the last regular meeting he or she attended, his or her office shall become vacant and shall be filled as any other vacancy. (Prior code § 2.24.060) 26 2.32.070 Removal from office —Vote required. The city council, by a four -fifths affirmative vote of al] members thereof, may remove any member of the city planning commission from office before the expiration of his or her term, either with or without cause. (Prior code § 2.24.070) r-111 1lr •ar Application for Appointment fOT'(' OF SAN JACI City of San Jacinto OCT 2 9 2804 Boards, Commissions and CommitteescLERK ITO Board/Commission/Committee: T t011 li L 1IW i OrK PHONE (Day( /) (sZ/-%%&-y PHONE (Eve) le �I NAME: le)eitA Elf, 1 ADDRESS: 1 ( {'�1Z� ni(r./ k& RI CITY i. _ 1 _� ZIP CODE OCCUPATION EDUCATION k s LJP�?PC (� � WHY ARE YOU INTERESTED IN SERVING ON THIS COMMITTEE? Application for Appointment to CITY of SAN JACINTC City of San Jacinto Q T 7 5 Boards, Commissions and Committees: C Board/Commission/Committee: r NAME: Carps A. Batara ADDRESS:_ 1231 AVPni rla F1 nri bi,rlda CITY Ran rlacinto PHONE (Day) 951/654-5908 PHONE (Eve) 951 /654 5908 ZIP CODE g7583 OCCUPATION Att^�„P�, B.A., University of Southern California, Economics & EDUCATIOI. International Relations; J.D. Law, Harvard Law School WHY ARE YOU INTERESTED IN SERVING ON THIS COMMITTEE? cc SEE ATTACHED STATEMENT t,Ju 1 /yam ,=��� {h BY: CARLOS A. BATARA PLANNING COMMISSION VACANCY STATEMENT The City of San Jacinto is currently in the midst of change. At the center lies crucial decisions on future growth and development. These issues, revolving around complex economic and social calculations, require decisions to be made in a reasonable and balanced manner. I believe that given my academic training, civic experiences, and professional skills, I can assist the City of San Jacinto in making positive decisions which create an unproved environment for its citizens. Growth and development, per se, is neither good nor bad. Rather, the process undertaken by a city's leaders -- •ensuring that infrastructure needs are met, business and employment opportunities are expanded, and the quality of life for existing and future residents is enhanced -- as part of its decision -making is the ultimate determinant whether decisions an growth and development are reasonable. In the long run, there is no crystal ball to guarantee the outcome of decisions. But to the extent the process of decision -making protects the interests of all concerned parties, the likelihood of long term success is increased. I can provide the type ©f reasonable and balanced thinking required for planning the growth and development of our city. On an academic level, -I-earned a degree in economics -at the University of Southern California with honors and studied under -some of our nation's foremost forward - looking and detail -oriented -professors at Harvard Law School. On a civic level, I developed one of our country's finest adult literacy programs, served as an administrative assistant to the San Diego City Council, and participated on various community boards, including the Downtown San Diego YMCA Board of Directors and the City of Chula Vista Task Force on Small Business Development. I opened my law office in 1993., refining my professional skills as a solo practitioner and small businessperson since that time. In spring of this year, my• wife and -I-decided torelocateour family to San :Jacinto. Wewere impressed with the new schools being built, the open space, the preservation of -the Old, and the promise of future development. We were, in short, impressed with the quality of -life here. Having studied local issues and talked with local residents, I have decided to apply for the vacancy on the Planning Commission. As a concemed and informed resident, I am certain that I can and will make a.positive contribution to my new city. Hence, I respectfully look forward to discussing my background, commitment, and knowledge in more depth with the San Jacinto City Council. II ,• a te?, i 7 I C. - ' 1 /�V f { 1 t) � • 1` I 01 RECEIVED CITY OF SAN JACINTO Application for Appointment to ac , City of San Jacinto ITY CLERK Boards, Commissions and Comm tte-es Board/Commission/Committee: NAME: 61,t1'1 1t' Y C Ake.. ADDRESS: (L)54 CITY Y1 ' & \A-o @.rtn, \t l on\BV11 )UYl PHONE(Day) q%1411-U675 PHONE (Eve) ZIP CODE OCCUPATION -EXt'..C:L ItlL AL�SiSJ C�,� l / ;40-/YQ r c kex EDUCATION-1_5K�0,,S'`ecA 6vYc — 19,c6L) `r X \Q el) L L WHY ARE YOU INTERESTED IN SERVING ON THIS COMMITTEE? ;1 Cc -v ( i A.. G _)&yi J(-i-6 C) 9 P.i QC� Cihrki.4 4-/Le ' s rrew,, dt (a ria IL/1 A; 61,/L4 (l'' m ) 'Lr''+-4 cam( J-riVet,S4.UTOLL LS4 .1.e':t. i /& 1471,4) r AC4 . '44I,-n i J \_nyne,.I?.i''- rte.<.0 bto irtt4a.a., find P rne_iy 11.L 5 lr�.Ic--r •Ail 4/1- 0 (r)'fl/rtl pm' ivLP my zn G-DpGr -cL - 40 ] ii-ttio-AWL tin 4-/Le (TYflffl L-n l )ll; air, 4/14 0 Fa SIGNATURE Bonnie D. Fricke 1054 Sussex Rd. 951-487-0075 San Jacinto, CA 92583 Risk Data Corporation 1994 - 1995 Software — Insurance Industry Senior Executive Assistant • Provided support for CFO/General Counsel. Composed, typed and filed contracts and correspondence related to software sales and updates. Intergraph Corporation 1993 — 1994 Computer Manufacturer Contracts Assistant • Provided support for Contracts Manager and staff of 3. Composed, typed and filed contracts and correspondence relating to computer and software sales and updates, following ISO 9000 standards and guidelines. Sun Microsystems, Inc. 1987 — 1993 Computer Manufacturer Senior Administrator, Sun Technology Enterprises • Provided administrative support to Chief Technology Officer and President of subsidiary. Maintained demanding schedule, made extensive travel arrangements. Managed multiple deliverables, commitments, and correspondence, escalating high priority issues. • Planned offsite team building meetings and events. Created highly complex graphical presentations for executive's public speaking engagements. Administrator IV, SunSofi • Provided administrative support for 3 attorneys and contracts staff. Composed, typed and filed contracts and correspondence related to operating system sales and updates. Administrator IV, Employee Communications & Services (Corporate Office) • Instrumental in design, development and testing of company Intranet by participating on the design team. Provided administrative focus while documenting the company's history, technological advances and policies and procedures. • Arranged worldwide VP/Director meetings, planned agendas, audio/visual requirements, coordinated guest speakers and accommodations. Employees were provided up-to-date information about changes in the organization and the company's vision was reinforced. Administrator III, Sun Microsystems Federal • Provided administrative support for 2 attorneys and contracts staff of 8. Composed, typed and filed contracts and correspondence related to computer and software sales and updates, following federal standards and guidelines. Education: Accenture provided training: University of California, Irvine: Saddleback Community College: American Management Association: Franklin Covey's Writing Advantage Spirit of Facilitation Effective Presentations Franklin Covey's First Things First Customer Service Fundamentals Team Lead Training Coursework in the Legal Assistantship Certificate Program Coursework towards AA degree Supervisory Skills for Executive Assistants Management Skills for Executive Assistants Business Writing for Results Office Skills: MS Office suite — Word/Excel/PowerPoint/Outlook, Access, MSProject, Visio, Lotus Notes Managing growth, planning a major issue for candidate "1 really don't know what the OFILE•• Ralph requirements are on the develop merits going in now. I kno irrow is making his they've got requirements. I just t run for Hemet City don't know what they are," he said. until to make changes The three areas of city services city planning. Morrow said most need attention are traffic arteries and public safe- tystaffing. By CHARLES NAND With the increase in traffic that THE VALLEY CHRONICLE comes with development, the city needs to pay a lot of attention to lalph Morrow says he is run providing adequate streets to g for the Hemet City Council carry it, he said. ause he thinks the city could Both police and fire depart - a better job of planning for ments are understaffed, he said, a ' accommodating growth. roblem that needs to be I think they could a better addressed as soon as possible. of it:' he said of the current ► SEE MORROW ON 2 ancil. On the other hand, Morrow d, with thousands of units eady approved, there may not much the city can do to change circumstances now. "They need managed growth," said."Growth has outgrown all ty services. It's going to be a onumental task." A key to managing growth is .eing to it that growth pays for -owth through assessments on evelopers putting up new hous- rlg in Hemet, he said. ow that would be accom- d, though, Morrow said he know, nor does he know nfrastructure require- ve ents that have are ade-, www.thevalleychronicle.com I October 22, 2004 I THE VALLEY CHRONICLE 17 VISIT THE VALLEY CHRONICLE ONLINE AT www.thevalleychronide.com PLANNING COMMISSION VACANCY SAN The City Council of the City of San Jacinto is seeking applications JACINTO from citizens interested in serving on the City's Planning Cosion er that nmtions relatedtolando use and is and development ssuesyfac facing provides the cityc meThe mendaThe Commission meets on the second and fourth Thursdaysterm). o Comm ssfone s rm to be filled begins October 2004 and expires 2008 (4-year receive a stipend of $100 per month. Citizens ietoosapply. The City Council wiltheir l make the appoinon this tment following an me are encouragedPP view process. Applications may be picked up at City Hall, 201 E. Main Street, SaJacinto, CA. 92583, or contact the City Clerk at (909) 487-7339 for an application. applica- tion deadline is October 29th at 12:00pm. PAID POLITICAL ADVERTISEMENT RE-ELECT *LEADERSHIP*VISION*EXPERIENCE* Megan Cope � Willie Hamilton For ■ PJnrninn AGENDA ITEM 44- January 6, 2005 TO: The Honorable Mayor and Members of the City Council FROM: Peter A. Cosentini, City Manager SUBJECT: New Traffic Officer — General Fund Loan RECOMMENDATION: 1. It is recommended that the City Council authorize a $205,000 loan from the General Fund to the Police and Fire CFD 2003-1, to fund a traffic officer for a 14-month period (to take effect May 2005 — June 30, 2006); 2. Council also authorizes the City Manager to pay the General Fund back after the CFD 2003-1 has sufficient funds to pay for the staffing of a new fire station; and 3. It is also recommended Council authorize an amendment of the Sheriffs Contract as follows: A. Add one full-supported/dedicated Sheriffs Corporal position B. New position to be assigned to the traffic unit within the Police Department. BACKGROUND: The Public Safety Sub -Committee is recommending the addition of a traffic officer who would concentrate on D.U.I. enforcement during the evening hours. The two reports attached from Police Chief Alm identify the position, how it would function, and the statistics surrounding the proposal. A variety of concerns arose when this proposal was first aired. One concern was if the funds were to be taken from the general fund flow revenue (revenue that re- occurs like property and sales tax), the concern was that this may hinder the City's ability to address other staffing concerns that have not been heard by the Council and are waiting for the budget process. This new officer will be the third full-time permanent position added to the Sheriffs contract, outside the budget process, since they took over in June 2004. Page 1 of 3 Another concern was that if the CFD money was used, would it hinder the City's ability to open up a fire station and hire nine new firefighters at the cost of $1 Million Dollars. The City Manager was not aware of the proposal until it was aired at the December 10, 2004 Public Safety Committee meeting, so he did not have an opportunity to evaluate financing information or options. Since that time and in Tight of these concerns, he has had an opportunity to come up with a creative proposal to mitigate these concerns. This proposal would have the City's General Fund Reserve loan the CFD $205,000 to fund this position until July 2006. The City currently has $6 Million in its reserve. The City's General Fund Reserve has been a strong point for the City for the last two years. The use of reserve funds for this function mitigates the concerns previously discussed. Additionally, the General fund will be made whole, by having the CFD 2003-1 pay back the loan when it can afford to do so after the fire station is financially covered. The City Attorney will be putting forward an ordinance that will allow loans between the CFD and the General Fund, prior to the loan enacting in May 2005. Attached is a financial chart from our Finance Director and Special District Coordinator that outlines the revenue the City is estimating to receive in the CFD 2003-1 over time. The chart assumes 900 new units per year, because this is the current pace of development in the City. Information from staff indicates there is a possibility that this level of development may occur over the next two fiscal years (2005-2006 and 2006-2007). The market may certainly cool, and if it does, it will take a bit longer to secure the funding necessary. If we get 900 new units for the next two fiscal years, we will secure sufficient tax to sustain a fire station indefinitely. Assuming we receive 900 new units per year, by the 2005-2006 fiscal period we should have sufficient one-time funding in CFD 2003-1 funds to fund a fire station until the 2006-2007 fiscal period. Once we get into the 2006-07 fiscal period, we should have sufficient on -going CFD 2003-1 tax revenue to fund the fire station indefinitely, assuming we receive 900 new building permits in the next two fiscal years. If the pace of growth slows down, then it will take a bit longer to have sufficient funds. By the time the 2006-2007 fiscal period arrives, we should have sufficient on- going CFD 2003-1 revenue to fund fire personnel in an on -going way. We should also have sufficient funds left in our one-time CFD 2003-1 funds to pay back the $205,000 loan to the general fund for the traffic officer, and sufficient funds to pay for the new police officer in an on -going way from a mix of one-time and on -going revenue. These assumptions are predicated on 900 new home starts during the Page 2 of 3 next two fiscal periods. If development slows down from the current pace, it will take longer to have sufficient funds. In addition to the above arrangement, Chief Alm is also applying for an OTS grant, as described in the attached report. Grant funds become effective October 2006 and would run for one-year, paying $135,000 of the police officer for the first year, if we received the grant. It would pay for approximately $65,000 of the new officer the second year. In addition, we will be asking for $175,000 from the TASIN Grand money, which could also cover the expenses of the officer that OTS grant does not cover (period between May 2005 to October 2006, and the second year or other police items). TASIN grants could cover those periods of time that the OTS does not cover. Both of these grants are discretionary and may not be successful. JUSTIFICATION: This proposal would increase the number of public safety personnel for our growing population. BUDGETARY IMPACT: The City's General Fund Reserve would loan to CFD 2003-1 $205,000 for a period of 14-months. ATTACHMENTS: 1. Reports from Chief Alm dated January 16, 2005 and November 1, 2004 2. Finance Department Chart Page 3 of 3 AGENDA ITEM January ' 8,2005 TO: The Honorable Mayor and Members of the City Council FROM: Mitch Alm, Chief of Police SUBJECT: Proposed Modification of the Law Enforcement Contract by Adding One Sheriffs Corporal Position — Traffic Unit RECOMMENDATION: The Public Safety Subcommittee and the Chief of Police recommends: 1. Authorize amendment of the Sheriffs Contract and authorize the City Manager to amend the Sheriff's contract as follows: a. Add one fully-supported/dedication Sheriffs Corporal position. b. New position to be assigned to the Traffic Unit within the Police Department. BACKGROUND: Problem: The City of San Jacinto has a high number and severity of traffic collisions. Since June 1, 2004, San Jacinto has had four fatal collisions, eleven serious injury collisions, and thirty — six minor injury collisions. In addition, there have been twenty-nine hit and run collisions and one hundred fourteen non -injury collisions. This equates to a total of 194 collisions at a rate of 1.06 per day. Another constant and severe problem is the number of incidents where drivers are operating vehicle under the influence of alcohol. Since June 1, fifty- four (54) people have been arrested for DUI. The driver of one of the vehicles involved in a fatal collision was also DUI, and several of the injury and non injury collisions involve drivers who were DUI. At the first DUI checkpoint on December 3, 2004, four drivers were arrested for DUI and in the first week of December, six additional DUI traffic collisions occurred. One of the DUI traffic collisions was a major injury collision that injured two persons when the DUI driver collided head on with another vehicle on Soboba Rd west of Lake Park Drive. These arrests were not included in the totals cited in this report since the period covered is until November 30, 2004. Page 1 of 5 Approvals C,i�y. Manager-' Finance Director: History: The San Jacinto Police Department has fielded two motorcycle officers since the acceptance of an Office of Traffic Safety Grant in 2001. Recently, a traffic Community Service Officer (non -sworn) has been added and will assist with parking enforcement, abandoned vehicle enforcement, statistics, and collision investigation. The addition of this non -sworn officer will assist the two motorcycle officers by permitting them to conduct more enforcement instead of investigating every traffic collision that occurs during their shift. In order to assist patrol and handle the largest number of traffic collisions possible, both motorcycle officers are assigned to day time hours on weekdays. This permits the most traffic enforcement during the busiest traffic hours. Unfortunately, the primary responsibility for DUI enforcement lies with patrol personnel assigned to either Watch 3 or Watch 1. In general, DUI enforcement occurs when patrol units are not handling calls for service. To assist with this problem, a DUI Enforcement Program has been created which places an additional officer on overtime in the field on Friday and Saturday nights (1700-0300). This program has resulted in twenty-one (21) DUI arrests since it was implemented in the last weekend of August (Refer to Attachment #4). Occasionally, positions are not filled and the experience level of the officer working this position drastically affects the results. Trained traffic personnel are given preference, but cannot staff every position. Current general patrol staffing permits only a reactive enforcement approach to DUI apprehension due to the requirement for personnel to respond to general calls for service. Traffic Staffing Comparison: Staffing of traffic enforcement personnel varies from city to city depending on several factors (volume of commuters, seasonal visitors, roadway design and capacity, population, and economics). In general, I have observed a staffing ratio of approximately 1 dedicated sworn traffic enforcement officer (motorcycle or marked unit) per 10,000 residents (1/10,000). Non -sworn staffing varies greatly and does not appear to show any identifiable ratio. I contacted every traffic services unit within Riverside County to determine how many officers they had dedicated to traffic duties. I was unsuccessful in obtaining information from the City of Riverside, so they have been excluded from the following chart which displays the results (refer to Attachment #1 — Chart #1). Of note, several cities listed show a very low ratio of officers per number of residents. The ones listed with a single asterisk, attribute their higher staffing ratios based on the number of seasonal residents or tourists they receive on a yearly basis. The two cities listed with two asterisks (Temecula and Moreno Valley) stated that their staffing was in response to specific traffic problems within their city and directly related to their geographical size or roadway design. San Jacinto current ratio is approximately 1 officer per 13,000 residents. By including a portion of my time as the assigned traffic supervisor (50%), the ration drops to 1/10,400. Since I am limited to traffic supervisor tasks and am generally unable to conduct routine traffic enforcement, the first ratio is the more Page 2 of 5 accurate of the two. By adding one additional sworn traffic officer, the ratio drops to 1/8,667, which exceeds the average rate observed throughout the county. Collision Frequency: I compiled data on all reportable collisions that occurred in San Jacinto from June 1 — November 30, 2004 and prepared a chart showing the two hour time period of occurrence in relation to the current deployment of traffic personnel (Refer to attachment #2 — Chart #1). The green colored areas correspond to the current covered hours by the two motorcycle officers. The blue shaded areas indicate the proposed coverage hours for the additional sworn traffic enforcement unit. The two motorcycle officers are on duty for 51% of the total number of collisions. The addition of another sworn traffic officer working nighttime hours, would raise this coverage percentage to about 76%. Daily and hourly blocks (two hour) show the distribution of collision and are totaled vertically and horizontally with their corresponding percentage of the total. The current high incident day is Friday and the busiest two hour time period is from 1601-1800 hours. DUI Frequency: I compiled data on all DUI arrests that occurred in San Jacinto from June 1 — November 30, 2004 and prepared a chart showing the two hour time period of occurrence in relation to the current deployment of traffic personnel (Refer to attachment #2 — Chart #2). The green colored areas correspond to the current covered hours by the two motorcycle officers. The blue shaded areas indicate the proposed coverage hours for the additional sworn traffic enforcement unit. The two motorcycle officers are on duty for 17% of the total number of DUI arrests. The addition of another sworn traffic officer working nighttime hours, would raise this coverage percentage to about 58%. Daily and hourly blocks (two hour) show the distribution of DUI arrests and are totaled vertically and horizontally with their corresponding percentage of thq total. The current high incident DUI arrest day is Saturday or Sunday and the busiest two hour time period is from midnight (0000) to 2:00 am (0200). Recommendation: Based on the current staffing ratio of sworn traffic officer per resident and the high frequency of traffic collisions within San Jacinto, I strongly recommend the addition of one sworn officer to be assigned to traffic enforcement duties. I recommend that this officer be assigned to nighttime patrol hours (1700-0300) on Wednesday —Saturday nights with the specific task of identifying and arresting DUI drivers. This addition would permit a consistent, proactive, and dedicated DUI enforcement stance toward identifying and apprehending impaired drivers prior to them being involved in collisions. A secondary duty would be for them to investigate traffic collisions during this time period and conduct general traffic enforcement. In order to maximize the effectiveness of this traffic unit and minimize and impact on patrol personnel, I would also recommend that the additional officer be assigned to a marked black and white traffic unit instead of a motorcycle._ Page 3 of 5 marked unit has the ability to transport their own prisoners (if needed) without impacting patrol operations by requiring a unit to transport the prisoner to the station prior to the motorcycle officer obtaining a unit (if required). The current assignment of a CSO to Watch 3 patrol would minimize the impact of a motorcycle officer working this assignment, but if she was unavailable, patrol personnel would be required to assist. An officer assigned to a marked unit also has the advantage of being able to carry all collision investigation equipment they may need to investigate collision scenes. Officers are also able to transport non -custody persons away from collision scenes or unlicensed drivers to safe locations after their vehicles have been stored/impounded. Motorcycle officers are unable to do this without the assistance of either a CSO or a patrol unit. BUDGETARY IMPACT: Cost: In order to add a dedicated traffic enforcement officer to the existing San Jacinto Police Department contract, the position is considered a dedicated fully supported assignment. The hourly rate is currently $79.32 per hour with a total of 2,080 hours per year. Since the deputy would be driving a marked unit, the vehicle expense would be based on the standard mileage rate ($.75). The total yearly personnel amount for this position is $164,985.60. An approximate projection for the mileage expense is $9,375.00 ($.75 x 12,500 miles). The total cost for this law enforcement addition (personnel + mileage) for one year is $174,360.60. Total expenditures for a two year period would be approximately $350,000. Grant Funding Office of Traffic Safety Grant Application — The Traffic Services Section is completing a grant application to the California Office of Traffic Safety for funding of an Impaired Driver Apprehension and Sobriety Checkpoint Grant. This funding request will be for one dedicated DUI enforcement officer and additional funds to conduct eight (8) Sobriety Checkpoints during fiscal 2006 and 2007. OTS grants are calendared using the federal budget calendar which starts on October 1. The proposed two year grant (if approved) would begin on October 1, 2005 and end on September 30, 2007. OTS grants do provide funding for salary with a maximum amount being approximately $135,000 per year. Funding is generally limited to 100% for the first grant year and 50% for the second with no more than $135,000 to be paid during any grant year. If the proposed grant is approved, the City of San Jacinto could expect OTS to pay approximately $135,000 of salary cost for the first grant year and $67,500 for the second year. Total possible OTS salary funding for a dedicated DUI enforcement position over a two year grant period is approximately $202,500. Additional funding will be request to pay the expense associated with conducting the eight Sobriety Checkpoints (four per year) using personnel working overtime_ Other Page 4 of 5 funds will also be requested to purchase an in car digital video recording system for use by the assigned DUI traffic officer to record driving actions and driver performance on Field Sobriety Tests (FST's). The deadline for California Office of Traffic Safety Grant Applications is January 31, 2005. General Fund Expense The San Jacinto General Fund would be required to pay for the complete expense associated with the addition of this position. If approved, the Office of Traffic Safety Grant would reimburse the City for grant approved expenses up to the maximum amount permitted. If approved, the City of San Jacinto could expect to pay approximately $40,000 for the first grant year and $110,000 for the second grant year for a total of approximately $150,000. The entire expense of this contract addition, without grant funding, is estimated to be $350,000. ATTACHMENTS: #1 — Riverside County Traffic Staffing Comparison by City. #2 - San Jacinto Traffic Collision Frequency Comparison by two hour block/day. #3 - San Jacinto DUI Arrest Frequency Comparison by two hour block/day. #4 - San Jacinto DUI Enforcement Program Statistics. Page 5of5 Attachment #1 Chart #1 Riverside County Traffic Services Staffing Comparison by City City Population Sergeant Corporal Motors Units Total Sworn Ratio (1 officer per) CSO Banning 26,000 0 0 2 0 2 13,000 1 Beaumont 16,000 0.25 0 0 2 2.25 7,111 0 Calimesa 7,272 0 0 0 0 0 0 1 Canyon Lake 11,000 0 0 0 0 0 0 0 Cathedral City 42,647 0.25 0 2 0 2.25 18,954 0 Coachella 27,655 0.25 0 3 0 3.25 8,509 1 Corona 142,000 2 0 7 4 13 10,923 2 Hemet 65,000 1 1 5 0 7 9,286 2 Indian Wells* 4,396 0 0 1 0 1 4,396 0 Indio 52,000 0 0 2 0 2 26,000 1 La Quinta* 30,450 0.75 0 5 0 5.75 5,296 0 Lake Elsinore 35,358 0 0 2 0 2 17,679 0 Moreno Valley** 155,105 2 0 10 7 19 8,163 1 Murrieta 78,000 1 0 3 0 4 19,500 0 Norco 25,000 0 0 2 0 2 12,500 0 Palm Desert* 49,000 2 0 4 8 14 3,500 1 Palm Springs* 45,000 1 1 5 0 7 6,429 0 Perris 37,650 0.25 0 2 1 3.25 11,585 0 Rancho Mirage* 15,518 0 0 2 0 2 7,759 0 San Jacinto 26,000 0 0 2 0 2 13,000 1 Temecula** 77,460 2 0 10 6 18 4,303 2 Average 46,120 1 0 3 1 5 9,900 1 Proposed San Jacinto 26,000 0 0 2 1 3 8,667 1 * Attributed higher staffing ratios to number of seasonal residents or tourists ** Attributed higher staffing ratios to traffic problems within their city, geographical size, or roadway design Attachment #2 Chart #2 Mon Tue Wed Thur Fri Sat Sun Total City of San Jacinto - Collision Occurrence Frequency by Hour Period Covered June 1- November 30, 2004 0000- 0201- 0401- 0601- 0801- 1001- 1201- 1401- 1601- 1801- 2001- 2201- 0200 0400 0600 0800 1000 1200 1400 1600 1800 200D 2200 0000 Total 24 1 0 0 4 2.1 0 0 0 1 0.5 1 1 0 1 0 0 1 4 2.1 0 5 7 3 4 0 1 20 10.3 4 1 2 4 3 1 2 17 8.8 3 2 0 1 4 2 2 14 7.2 5 1 5 3 4 4 5 27 13.9 3 10 4 6 1 2 1 27 13.9 4 4 6 30 15.5 1 4 1 24 12.4 2 2 3 15 7.7 0 2 1 11 5.7 32 30 25 12.4 16.5 15.5 12.9 30 28 15.5 14.4 25 194 12.9 Current 19 95 14 82 10 71 18 67 24 89 14 47 0 0 0 0 0 99 0 j 51 Current 3 75 1 100 10 33 18 75 8 53 8 73 48 25 Total 3 75 1 100 0 0 19 95 14 82 10 71 18 67 24 89 24 80 18 75 8 53 8 73 147 76 Total Chart #3 Motors $- "' = DUI Unit City of San Jacinto - DUI Occuarance Frequency by Hour Period Covered June 1- November 30, 2004 Mon Tue Wed Thur Fri Sat Sun Total 0000- 0200 3 17 32 0201- 0400 1 10 19 0401- 0600 1 2 3 6 0601- 0800 1 1 2 0801- 1000 1 2 1001- 1200 2 4 1201- 1400 2 4 1401- 1600 2 1 4 8 1601- 1800 1 2 4 1801- 2000 1 2 2001- 2201- 2200 0000 1 4 6 8 j 11 Total 6 2 4 5 6 15 15 53 11.3 3.8 7.5 9.4 11.3 28.3 28.3 Current 0 0 1 100 1 50 2 100 3 75 2 100 0 0 0 0 0 0 9 17 Current 14 82.353 9 90 0 0 1 100 3 75 4 67 31 58 Total I 14 82.353 9 90 0 0 0 0 1 100 1 50 Motors = DUI Unit 2 100 3 75 2 100 1 100 3 75 4 67 40 Total 75 B/u Hours Rate Total Misc Vale Nay 8/27/2004 u Friday Resin Deputy aapa Shepherd •Pv 1 ...... 1 .-- 0 ......... 0 ..__ 0 __"_ 0 0 0 6$ 44.88 $ 269.28 CHP Checkpoint CHP Checkpoint F Friday Deputy Kaas 2 0 0 2 1 0 0 0 6$ 44.88 $ 269.28 " Friday Deputy Clark 1 0 0 1 0 0 0 0 6$ 44.88 $ 269.28 CHP Checkpoint 9/3/2004 Friday Deputy Kaas 19 1 0 1 0 0 0 0 10 $ 44.88 $ 448.80 Avoid the 30 9/3/2004 Friday CSO Fiore 0 0 0 1 0 0 0 2 8$ 29.90 $ 239.20 DUI Program DUI Program DUI Program 9/3/2004 Friday Deputy Shepherd 5 2 1 0 0 2 0 1 12.5 $ 44.88 $ 561.00 9/4/2004 Saturday Deputy Clark 20 1 0 7 0 2 0 0 10 $ 44.88 $ 448.80 9/5/2004 Sunday Deputy Nava 3 0 0 0 0 0 0 0 8$ 44.88 $ 359.04 DUI Program S Sunday CSO Funkhouser 8 $ 29.90 $ 239.20 DUI Program 9/10/2004 Friday Deputy Mott 7 0 0 0 1 1 0 3 8$ 44.88 $ 359.04 DUI Program 9/11/2004 Saturday Deputy Clark 9 1 0 3 1 1 1 3 10 $ 44.88 $ 448.80 DUI Program 9/17/2004 Friday Deputy Shepherd 6 1 2 0 0 1 0 1 8$ 44.88 $ 359.04 DUI Program DUI Program DUI Program DUI Program DUI Program 9/18/2004 Saturday Deputy Nava 5 0 0 1 0 1 0 0 8$ 44.88 $ 359.04 9/24/2004 Friday Deputy Shepherd 11 1 1 0 0 2 0 2 10 $ 44.88 $ 448.80 9/25/2004 Saturday Deputy Wortman 6 1 0 4 0 1 0 0 8$ 44.88 $ 359.04 10/1/2004 Friday Deputy Kaas 18 1 0 1 0 1 0 0 8 $ 44.88 $ 359.04 10/2/2004 Saturday Deputy Alcala 8 1 0 3 0 1 0 1 8$ 44.88 $ 359.04 DUI Program 10/8/2004 Friday Deputy Kaas 8 1 0 0 1 0 0 1 8$ 44.88 $ 359.04 DUI Program 10/9/2004 Saturday Deputy Clark 12 0 0 5 0 1 1 2 8 $ 44.88 $ 359.04 DUI Program 10/15/2004 Friday Deputy Kaas 2 0 2 3 1 0 0 2 5$ 44.88 $ 224.40 DUI Program DUI Program DUI Program Called off sick 10/16/2004 Saturday Deputy Clark 9 2 0 1 0 0 0 1 10.5 $ 44.88 $ 471.24 10/22/2004 Friday Deputy Shepherd 7 1 0 2 0 0 1 2 8$ 44.88 $ 359.04 10/23/2004 Saturday Deputy Kaas? E_ .. •-- - - �� _--' "' $ 44.88 $ - 11/6/2004 Saturday Deputy Clark 12 2 0 6 1 1 0 0 9 $ 44.88 $ 403.92 DUI Program DUI Program DUI Program DUI Program Called off sick 11/12/2004 Friday Deputy Shepherd 2 1 0 2 0 3 0 0 8$ 44.88 $ 359.04 11/13/2004 Saturday Deputy Epps 4 1 0 0 1 2 0 2 8$ 44.88 $ 359.04 11/19/2004 Friday Deputy Kaas 15 0 0 0 0 0 0 0 8 $ 44.88 $ 359.04 11/20/2004 Saturday Deputy Devinny ° x ` $ - 11/26/2004 Friday Deputy Shepherd 1 0 0 0 0 1 2 3 15 $ 44.88 $ 673.20 DUI Program DUI Program Avoid the 30 11/27/2004 Saturday Deputy Clark 12 1 0 4 0 0 0 2 10 $ 44.88 $ 448.80 S Saturday Deputy Kaas 8 1 0 1 0 0 0 1 10 $ 44.88 $ 448.80 r ^^ 250 $ - t in OM 49 Totals Avg Cost per DUI arrest �Ft $ 480.13 213 21 48 21 $ 897.60 Less Avoid the 30 $ 10,082.72 San Jacinto Police Department 160 W. Sixth Street San Jacinto, California 92583 San Jacinto DATE: 11/01/04 TO: Lt. Alm FROM: Sgt. K. Vest RE: Comparison of Traffic Staffing Problem: The City of San Jacinto has a high number and severity of traffic collisions. Since June 1, 2004, San Jacinto has had four fatal collisions, eleven serious injury collisions, and thirty — three minor injury collisions. In addition, there have been twenty nine hit and run collisions and ninety nine non -injury collisions. This equates to a total of 172 collisions at a rate of 1.06 per day. Another constant and severe problem is the number of incidents where drivers are operating vehicle under the influence of alcohol. Since June 1, fifty-four (54) people have been arrested for DUI. The driver of one of the vehicles involved in a fatal collision was also DUI, and several of the injury and non injury collisions involve drivers who were DUI. At the first DUI checkpoint on December 3, 2004, four drivers were arrested for DUI and in the first week of December, three additional DUI traffic collisions occurred. One of the DUI traffic collisions was a major injury collision that injured two persons when the DUI driver collided head on with them on Soboba Rd. These arrests were not included in the totals cited in this report since the period covered is until November 30, 2004. History: The San Jacinto Police Department has fielded two motorcycle officers since the acceptance of an Office of Traffic Safety Grant in 2001. Recently, a traffic Community Service Officer (non -sworn) has been added and will assist with parking enforcement, abandoned vehicle enforcement, statistics, and collision investigation. The addition of this non -sworn officer will assist the two motorcycle officers by permitting them to conduct more enforcement instead of investigating every traffic collision that occurs on their shift. In order to assist patrol and handle the largest number of traffic collisions possible, both motorcycle officers are assigned to day time hours on weekdays. This permits the most traffic enforcement during the busiest traffic hours. Unfortunately, the primary responsibility for DUI enforcement lies with patrol personnel assigned to either Watch 3 or Watch 1. In general, DUI enforcement only occurs when patrol units are not handling calls for service. To assist with this problem, a DUI Enforcement Program has been created which places an additional officer on overtime in the field on Friday and Saturday nights (1700-0300). This program has resulted in fifteen (15) DUI arrests since it was implemented in the last weekend of August. Occasionally, positions are not filled and the experience level of the officer working this position drastically affects the results. Trained traffic personnel are given preference, but cannot staff every position. Traffic Staffing Comparison: Staffing of traffic enforcement personnel varies from city to city depending on several factors (volume of commuters, seasonal visitors, roadway design and capacity, population, and economics). In general, I have observed a staffing ratio of approximately 1 dedicated sworn traffic 1 San Jacinto Police Department 160 W. Sixth Street San Jacinto, California 92583 enforcement officer (motorcycle or marked unit) per 10,000 residents (1/10,000). Non -sworn staffing varies greatly and does not appear to show any identifiable ratio. I contacted every traffic services unit within Riverside County to determine how many officers they had dedicated to traffic duties. I was unsuccessful in obtaining information from the City of Riverside, so they have been excluded from the following chart which displays the results. Of note, several cities listed show a very low ratio of officers per number of residents. The ones listed with a single asterisk, attribute their higher staffing ratios based on the number of seasonal residents or tourists they receive on a yearly basis. The two cities listed with two asterisks (Temecula and Moreno Valley) stated that their staffing was in response to specific traffic problems within their city and directly related to their geographical size or roadway design. San Jacinto current ratio is approximately 1 officer per 13,000 residents. By including a portion of my time as the assigned traffic supervisor (50%), the ration drops to 1/10,400. Since I am limited to traffic supervisor tasks and am generally unable to conduct routine traffic enforcement, the first ratio is the more accurate of the two. By adding one additional sworn traffic officer, the ratio drops to 1/8,667, which exceeds the average rate observed throughout the county. City Population Sergeant Corporal Motors Units Total Sworn Ratio (1 officer per) CSO Banning 26,000 0 0 2 0 2 13,000 1 Beaumont 16,000 0.25 0 0 2 ' 2.25 7,111 0 Calimesa 7,272 0 0 0 0 0 0 1 Canyon Lake 11,000 0 0 0 0' 0 0 0 Cathedral City 42,647 0.25 0 2 0 1 2.25 18,954 0 Coachella 27,655 0.25 0 3 0 13.25 8,509 1 Corona 142,000 2 0 7 4' 13 10,923 2 Hemet 65,000 1 1 5 0' 7 9,286 2 Indian Wells* 4,396 0 0 1 0' 1 4,396 0 Indio 52,000 0 0 2 0' 2 26,000 1 La Quinta* 30,450 0.75 0 5 0 1 5.75 5,296 0 Lake Elsinore 35,358 0 0 2 0' 2 17,679 0 Moreno Valley** 155,105 2 0 10 7 ' 19 8,163 1 Murrieta 78,000 1 0 3 0' 4 19,500 0 Norco 25,000 0 0 2 0' 2 12,500 0 Palm Desert* 49,000 2 0 4 8' 14 3,500 1 Palm Springs* 45,000 1 1 5 0' 7 6,429 0 Perris 37,650 0.25 0 2 1 ' 3.25 11,585 0 Rancho Mirage* 15,518 0 0 2 0' 2 7,759 0 San Jacinto 26,000 0 0 2 0' 2 13,000 1 Temecula** 77,460 2 0 10 6 ' 18 4,303 2 Average Proposed 46,120 9,900 1 San Jacinto 26,000 0 0 3 0 ® 3 8,667 1 2 San Jacinto Police Department 160 W. Sixth Street San Jacinto, California 92583 Collision Frequency: The following chart details the frequency for traffic collision in San Jacinto from June 1 — November 30, 2004. The green colored areas correspond to the current covered hours by the two motorcycle officers. The blue shaded areas indicate the proposed coverage hours for the additional sworn traffic enforcement unit. The two motorcycle officers are on duty for 51 % of the total number of collisions. The addition of another sworn traffic officer working nighttime hours, would raise this coverage percentage to about 68%. Daily and hourly blocks (two hour) show the distribution of collision and are totaled vertically and horizontally with their corresponding percentage of the total. The current high incident day is Wednesday and the busiest two hour time period is from 1601-1800 hours. Mon Tue Wed Thur Fri Sat Sun Total 0000- 0201- 0401- 0601- 0801- 1001- 1201- 1401- 1601- 1801- 2001- 2201- 0200 0400 0600 0800 1000 1200 1400 1600 1800 2000 2200 0000 Total % 1 0 1 0 4 3 5 3 4 1 2 0 24 12.4 0 0 1 5 1 2 1 10 4 4 2 2 32 16.5 0 0 0 7 2 0 5 4 5 6 0 1 30 15.5 0 0 1 3 4 1 3 6 1 2 3 1 25 12.9 0 0 0 4 3 4 4 1 5 5 4 0 30 15.5 2 0 0 0 1 2 4 2 5 5 1 6 28 14.4 1 1 1 1 2 2 5 1 6 1 3 1 25 12.9 4 1 4 20 17 14 27 27 30 24 15 11 194 2.1 0.5 2.1 10.3 8.8 7.2 13.9 13.9 15.5 12.4 7.7 5.7 Current - - - 19 14 10 18 24 14 0 0 0 99 Curren 0/0 - - - 95 82 71 67 89 47 0 0 0 51 % Proposed' 3 1 - - - - - - 9 18 r 8 8 47 Propose % 75 100 - - - - - - 30 75 53 72.7 24 Total 3 1 0 16 12 10 16 22 21 15 8 8 132 Total 75 100 0 80 71 71 59 81 70 63 53 73 68 % = Motors = DUI Unit DUI Frequency: The following chart details the frequency for DUI driver arrests in San Jacinto from June 1 — November30, 2004. The green colored areas correspond to the current covered hours by the two motorcycle officers. The blue shaded areas indicate the proposed coverage hours for the additional sworn traffic enforcement unit. The two motorcycle officers are on duty for 17% of the total number of DUI arrests. The addition of another sworn traffic officer working nighttime hours, would raise this coverage percentage to about 58%. Daily and hourly blocks (two hour) show the distribution of DUI arrests and are totaled vertically and horizontally with their corresponding percentage of the total. The current high incident DUI arrest day is Saturday and the busiest two hour time period is from midnight (0000) to 2:00 am (0200). 3 San Jacinto Police Department 160 W. Sixth Street San Jacinto, California 92583 0000- 0200 0201- 0400 0401- 0600 0601- 0800 0801- 1000 1001- 1200 1201- 1400 1401- 1600 1601- 1800 1801- 2000 2001- 2200 2201- 0000 Total % Mon 3 - - 1 - - 1- 1 _ - - - 6 11.3 Tue - - - - - - - 1 - - - 1 2 3.8 Wed - 1 - - - - - -` 1 - 1; 1 4 7.5 Thur 1 1 - - - - 1 2 - - - - 5 9.4 Fri 1 - - - 1 1 - - - 1 1 1 < 6 11.3 Sat 6 5 1 - - - - - - - 1 2 15 28.3 Sun 6 3 2 - - 1 - 1 - - 1 1 15 28.3 Total 17 10 3 1 1 2 2 4 2 1 4 6 53 % 32 19 6 2 2 4 4 8 4 2 8 11 Current - - - 0 1 1 2 3 2 0 0 0 9 Curren % - - - 0 100 50 100 75 100 0 0 0 17 Vo Proposed 14 9 - - - - - - 0 1 3 4 31 Proposei 82.4 90 - - - - - - 0 100 75 66.7 58 Total 8 7 0 0 1 1 2 2 1 1 3 3 29 Total 47.1 70 0 0 100 50 100 50 50 100 75 50 55 % Recommendation: Based on the current staffing ratio of sworn traffic officer per resident and the high frequency of traffic collisions within San Jacinto, I strongly recommend the addition of one sworn officer to be assigned to traffic enforcement duties. Additionally, I would recommend that this officer be assigned to nighttime patrol hours (1700-0300) on Wednesday —Saturday nights with the specific task of identifying and arresting DUI drivers. A secondary duty would be for them to investigate traffic collisions during this time period and conduct traffic enforcement. In order to maximize the effectiveness of this traffic unit and minimize and impact on patrol personnel, I would also recommend that the additional officer be assigned to a marked black and white traffic unit instead of a motorcycle. A marked unit has the ability to transport their own prisoners (if needed) without impacting patrol operations by requiring a unit to transport the prisoner to the station prior to the motorcycle officer obtaining a unit (if required). The current assignment of a CSO to Watch 3 patrol would minimize the impact of a motorcycle officer working this assignment, but if she was unavailable, patrol personnel would be required to assist. An officer assigned to a marked unit also has the advantage of being able to carry all collision investigation equipment they may need to investigate collision scenes. Officers are also able to transport non -custody persons away from collision scenes or unlicensed drivers to safe locations after their vehicles have been stored/impounded. Motorcycle officers are unable to do this without the assistance of either a CSO or a patrol unit. 4 San Jacinto Police Department 160 W. Sixth Street San Jacinto, California 92583 Cost: In order to add a dedicated traffic enforcement officer to the existing San Jacinto Police Department contract, the following chart compares the cost of a motorcycle officer vs. a marked patrol unit. Motorcycle Traffic Unit Rate Hours $ 79.32 $ 79.32 2,080 2,080 Specialty Mileage Pay Rate Miles** $ 0.71 N/a $ 0.75 N/a 12,500 Maint & Fuel** $ 5,000 N/a Vehicle & Equipment $ 35,000 Total $ 206,4E $ 174,3E * One time expense to purchase and equip new vehicle. ** Estimated annual expense 5 San Jacinto Police Department 160 W. Sixth Street San Jacinto, California 92583 San acinto DATE: 11/01/04 TO: Lt. Alm FROM: Sgt. K. Vest RE: Comparison of Traffic Staffing Problem: The City of San Jacinto has a high number and severity of traffic collisions. Since June 1, 2004, San Jacinto has had four fatal collisions, eleven serious injury collisions, and thirty — three minor injury collisions. In addition, there have been twenty nine hit and run collisions and ninety nine non -injury collisions. This equates to a total of 172 collisions at a rate of 1.06 per day. Another constant and severe problem is the number of incidents where drivers are operating vehicle under the influence of alcohol. Since June 1, fifty-four (54) people have been arrested for DUI. The driver of one of the vehicles involved in a fatal collision was also DUI, and several of the injury and non injury collisions involve drivers who were DUI. At the first DUI checkpoint on December 3, 2004, four drivers were arrested for DUI and in the first week of December, three additional DUI traffic collisions occurred. One of the DUI traffic collisions was a major injury collision that injured two persons when the DUI driver collided head on with them on Soboba Rd. These arrests were not included in the totals cited in this report since the period covered is until November 30, 2004. History: The San Jacinto Police Department has fielded two motorcycle officers since the acceptance of an Office of Traffic Safety Grant in 2001. Recently, a traffic Community Service Officer (non -sworn) has been added and will assist with parking enforcement, abandoned vehicle enforcement, statistics, and collision investigation. The addition of this non -sworn officer will assist the two motorcycle officers by permitting them to conduct more enforcement instead of investigating every traffic collision that occurs on their shift. In order to assist patrol and handle the largest number of traffic collisions possible, both motorcycle officers are assigned to day time hours on weekdays. This permits the most traffic enforcement during the busiest traffic hours. Unfortunately, the primary responsibility for DUI enforcement lies with patrol personnel assigned to either Watch 3 or Watch 1. In general, DUI enforcement only occurs when patrol units are not handling calls for service. To assist with this problem, a DUI Enforcement Program has been created which places an additional officer on overtime in the field on Friday and Saturday nights (1700-0300). This program has resulted in fifteen (15) DUI arrests since it was implemented in the last weekend of August. Occasionally, positions are not filled and the experience level of the officer working this position drastically affects the results. Trained traffic personnel are given preference, but cannot staff every position. Traffic Staffing Comparison: Staffing of traffic enforcement personnel varies from city to city depending on several factors (volume of commuters, seasonal visitors, roadway design and capacity, population, and economics). In general, I have observed a staffing ratio of approximately 1 dedicated sworn traffic 1 San Jacinto Police Department 160 W. Sixth Street San Jacinto, California 92583 enforcement officer (motorcycle or marked unit) per 10,000 residents (1/10,000). Non -sworn staffing varies greatly and does not appear to show any identifiable ratio. I contacted every traffic services unit within Riverside County to determine how many officers they had dedicated to traffic duties. I was unsuccessful in obtaining information from the City of Riverside, so they have been excluded from the following chart which displays the results. Of note, several cities listed show a very low ratio of officers per number of residents. The ones listed with a single asterisk, attribute their higher staffing ratios based on the number of seasonal residents or tourists they receive on a yearly basis. The two cities listed with two asterisks (Temecula and Moreno Valley) stated that their staffing was in response to specific traffic problems within their city and directly related to their geographical size or roadway design. San Jacinto current ratio is approximately 1 officer per 13,000 residents. By including a portion of my time as the assigned traffic supervisor (50%), the ration drops to 1/10,400. Since I am limited to traffic supervisor tasks and am generally unable to conduct routine traffic enforcement, the first ratio is the more accurate of the two. By adding one additional sworn traffic officer, the ratio drops to 1/8,667, which exceeds the average rate observed throughout the county. City Population Sergeant Corporal Motors Units Total Sworn Ratio (1 officer per) CSO Banning 26,000 0 0 2 0 2 13,000 1 Beaumont 16,000 0.25 0 0 2 ' 2.25 7,111 0 Calimesa 7,272 0 0 0 0 0 0 1 Canyon Lake 11,000 0 0 0 0` 0 0 0 Cathedral City 42,647 0.25 0 2 0 ` 2.25 18,954 0 Coachella 27,655 0.25 0 3 0 ► 3.25 8,509 1 Corona 142,000 2 0 7 4 r 13 10,923 2 Hemet 65,000 1 1 5 0® 7 9,286 2 Indian Wells* 4,396 0 0 1 0® 1 4,396 0 Indio 52,000 0 0 2 0` 2 26,000 1 La Quinta* 30,450 0.75 0 5 0 . 5.75 5,296 0 Lake Elsinore 35,358 0 0 2 0 2 17,679 _ 0 Moreno Valley** 155,105 2 0 10 7 19 8,163 1 Murrieta 78,000 1 0 3 0 4 19,500 0 Norco 25,000 0 0 2 0 r 2 12,500 0 Palm Desert* 49,000 2 0 4 8 14 3,500 1 Palm Springs* 45,000 1 1 5 0® 7 6,429 0 Perris 37,650 0.25 0 2 1 ® 3.25 11,585 0 Rancho Mirage* 15,518 0 0 2 0' 2 7,759 0 San Jacinto 26,000 0 0 2 0 2 13,000 1 Temecula** 77,460 2 0 10 6 ® 18 4,303 2 Average Proposed San Jacinto 26,000 0 0 0 3 1 0 v 3 9,900 8,667 1 2 San Jacinto Police Department 160 W. Sixth Street San Jacinto, California 92583 Collision Frequency: The following chart details the frequency for traffic collision in San Jacinto from June 1 — November 30, 2004. The green colored areas correspond to the current covered hours by the two motorcycle officers. The blue shaded areas indicate the proposed coverage hours for the additional sworn traffic enforcement unit. The two motorcycle officers are on duty for 51% of the total number of collisions. The addition of another sworn traffic officer working nighttime hours, would raise this coverage percentage to about 68%. Daily and hourly blocks (two hour) show the distribution of collision and are totaled vertically and horizontally with their corresponding percentage of the total. The current high incident day is Wednesday and the busiest two hour time period is from 1601-1800 hours. 0000 0201- 0401- 0601-0801- 1001-1201- 1401- 1601- 1801- 2001- 2201- 0200 0400 0600 0800 1000 1200 1400 1600 1800 2000 2200 0000 Total Mon Tue Wed Thur Fri Sat Sun Total 1 0 1 0 4 3 5 3 4 1 2 0 24 12.4 0 0 1 5 1 2 1 10 4 4 2 2 32 16.5 0 0 0 %7 2 0 ;5 4 5 6 0 1 30 15.5 0 0 1 3 4 1 3 6 1 2 3 1 25 12.9 0 0 0 4 3 4 4 1 5 5 4 0 30 15.5 2 0 0 0 1 2 4 2 5 5 1 6- 28 14.4 1 1 1 1 2 2 5 1 6 1 3 1 25 12.9 4 1 4 20 17 14 27 27 30 24 15 11 194 2.1 0.5 2.1 10.3 8.8 7.2 13.9 13.9 15.5 12.4 7.7 5.7 Current - - - 19 14 1O 18 24 14 0 0 0 99 Curren %.. - - - 95 82 71 67 89 47 0 0 0 51 %u Proposed 3 1 - - - - - - 9 18 8 8 47 Propose % 75 100 - - - - - - 30 75 53 72.7 24 % Total 3 1 0 16 12 10 16 22 21 15 8 8 132 Total % 75 100 0 80 71 71 59 81 70 63 53 73 68 = Motors = DUI Unit DUI Frequency: The following chart details the frequency for DUI driver arrests in San Jacinto from June 1 — November30, 2004. The green colored areas correspond to the current covered hours by the two motorcycle officers. The blue shaded areas indicate the proposed coverage hours for the additional sworn traffic enforcement unit. The two motorcycle officers are on duty for 17% of the total number of DUI arrests. The addition of another sworn traffic officer working nighttime hours, would raise this coverage percentage to about 58%. Daily and hourly blocks (two hour) show the distribution of DUI arrests and are totaled vertically and horizontally with their corresponding percentage of the total. The current high incident DUI arrest day is Saturday and the busiest two hour time period is from midnight (0000) to 2:00 am (0200). 3 San Jacinto Police Department 160 W. Sixth Street San Jacinto, California 92583 0000- 0200 0201- 0400 0401- 0600 0601- 0800 0801- 1000 1001- 1200 1201- 1400 1401- 1600 1601- 1800 1801- 2000 2001- 2200 2201- 0000 Total % Mon 3 - - 1 - - 1 - 1 - - - 6 11.3 Tue - - - - - - - 1 - - - 1 2 3.8 Wed - 1 - - - - - 1 - 1 1 4 7.5 Thur 1 1 - - - - 1 2 - - - - 5 9.4 Fri 11 - - - 1 1 - - - 1 1 1 6 11.3 Sat 6 5 '' 1 - - - - - - - 1 2 15 28.3 Sun 6 3 ' 2 - - 1 - 1 - - 1 1 15 28.3 Total 17 10 3 1 1 2 2 4 2 1 4 6 53 iyo 32 19 6 2 2 4 4 8 4 2 8 11 Current - - - 0 1 1 2 3 2 0 0 0 9 Current % - - - 0 100 50 100 75 100 0 0 0 17 % Proposed 14 9 - - - - - - 0 1 3 4 31 Proposes 82.4 90 - - - - - - 0 100 75 66.7 58 % Total 8 7 0 0 1 1 2 2 1 1 3 3 29 Total % 47.1 70 0 0 100 50 100 50 50 100 75 50 55 % = Motors = DUI Unit Recommendation: Based on the current staffing ratio of sworn traffic officer per resident and the high frequency of traffic collisions within San Jacinto, I strongly recommend the addition of one sworn officer to be assigned to traffic enforcement duties. Additionally, I would recommend that this officer be assigned to nighttime patrol hours (1700-0300) on Wednesday —Saturday nights with the specific task of identifying and arresting DUI drivers. A secondary duty would be for them to investigate traffic collisions during this time period and conduct traffic enforcement. In order to maximize the effectiveness of this traffic unit and minimize and impact on patrol personnel, I would also recommend that the additional officer be assigned to a marked black and white traffic unit instead of a motorcycle. A marked unit has the ability to transport their own prisoners (if needed) without impacting patrol operations by requiring a unit to transport the prisoner to the station prior to the motorcycle officer obtaining a unit (if required). The current assignment of a CSO to Watch 3 patrol would minimize the impact of a motorcycle officer working this assignment, but if she was unavailable, patrol personnel would be required to assist. An officer assigned to a marked unit also has the advantage of being able to carry all collision investigation equipment they may need to investigate collision scenes. Officers are also able to transport non -custody persons away from collision scenes or unlicensed drivers to safe locations after their vehicles have been stored/impounded. Motorcycle officers are unable to do this without the assistance of either a CSO or a patrol unit. 4 San Jacinto Police Department 160 W. Sixth Street San Jacinto, California 92583 Cost: In order to add a dedicated traffic enforcement officer to the existing San Jacinto Police Department contract, the following chart compares the cost of a motorcycle officer vs. a marked patrol unit. Motorcycle Traffic Unit Rate Hours $ 79.32 $ 79.32 2,080 2,080 Specialty Mileage Pay Rate Miles** 0.71 N/a $ 0.75 N/a 12,500 Maint & Fuel** $ 5,000 N/a Vehicle & Equipment $ 35,000 $ Total $ 206,4E $ 174,3E * One time expense to purchase and equip new vehicle. ** Estimated annual expense 5 REVENUES Special Tax A -Levy Special Tax B -Bldg Prmt Interest City of San Jacinto CFD 2003-1 Police and Fire Protection CFD Estimated Special Tax A and Tax B -Inception to FY 2009-10 Special Tax A and B, Estimated Expenditures FY 03-04 FY 04-05 FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 Memo Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Total $ - $ 64,617 $ 447,783 $ 775,509 $ 1,147,804 $ 1,518,561 $ 1,904,045 $ 5,858,319 $210,000 $624,304 $ 561,816 $ 573,048 $ 584,514 $ 596,205 $ 608,130 $ 3,758,017 $ 4,000 $ 10,000 $ 15,000 $ 20,000 $ 25,000 $ 30,000 $ 35,000 $ 139,000 Total Revenue $214,000 $698,921 $ 1,024,599 $ 1,368,557 $ 1,757,318 $ 2,144,766 $ 2,547,175 $ 9,755,336 EXPENDITURES Administrator Costs $ - $ 15,000 $ 16,000 $ 16,500 $ 17,000 $ 18,000 $ 20,000 $ 102,500 Admin Costs -Other $ - $ 5,000 $ 6,000 $ 7,000 $ 7,500 $ 8,000 $ 8,500 $ 42,000 Police O/T Expend $ - $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 300,000 Other Expenditures $ - $ - $ - $ - $ - $ - $ - $ - Total Expenditures $ - $ 70,000 $ 72,000 $ 73,500 $ 74,500 $ 76,000 $ 78,500 $ 444,500 Total Excess Revenue $214,000 $ 628,921 $ 952,599 $ 1,295,057 $ 1,682,818 $ 2,068,766 $ 2,468,675 $ 9,310,836 Cummulative Excess $ 214,000 $ 842,921 $ 1,796,520 $ 3,090,577 $ 4,773,396 $ 6,842,162 $ 9,310,836 1 of 15 12-20-04 CFD Calculation.xls City of San Jacinto CFD 2003-1 Police and Fire Protection CFD Estimated Special Tax A and Tax B -Inception to FY 2009-10 Special Tax A and B - Showing Estimated Units FY 03-04 FY 04-06 FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 Memo Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Total REVENUES Special Tax A -Levy 0 181 1,195 2,095 2,995 3,895 4,795 15,156 Special Tax B -Bldg Prmt 350 1,014 900 900 900 900 900 5,864 Interest 0 0 0 0 0 0 0 0 Total Revenue (BY UNITS) 350 1,195 2,095 2,995 3,895 4,795 5,695 21,020 EXPENDITURES Administrator Costs $ $ - $ $ - $ - $ - $ - $ Admin Costs -Other $ $ - $ $ - $ - $ - $ - $ Police O/T Expend $ - $ - $ $ - $ - $ - $ - $ Other Expenditures $ $ - $ $ - $ - $ - $ - $ Total Expenditures $ - $ - $ - $ - $ - $ - $ - $ Total Excess Revenue Cummulative Excess N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 2 of 15 12-20-04 CFD Calculation.xls City of San Jacinto CFD 2003-1 Police and Fire Protection CFD Estimated Levy - FY 2004-05 - Tax "A" Only (Based on Eligible Tax A ) Current Ra e Law Special Tax A Residential Special Tax A Apartment Special Tax A Commercial Notes FY 03-04 Inception FY 03-04 Inception FYTD FY 04-05 7/1/04 to FYTD FY 04-05 7/1/04 to Inception to FYTD 7/1/04 to Inception to FYTD 7/1/04 to to 6/30/04 to 6/30/04 6/30/2005 I 6/30/2005 6/30/2005 6/30/2005 Units $$$$$$ Units $$$$$$ Units $SS$$$ 0 $ - 181 $ 64,617.00 $ 181.00 $ 64,617.00 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 181 $ 64,617.00 181 $ 64,617.00 1/ CFD was formed in October 2003. 2/ CFD Is administered by David Taussig and Associates 3/ CFD was formed to pay for 1) fire protection services, and 4/ CFD was formed to pay for 2) police protection services. 5/ 1st levy for "A" Tax was assessed in FY 2004-05, for all permits issued by March 1, xx and was based on 181 units times $357 Each. 6/ Special Tax "8" is due at building permit. 7/ Special Tax "A" is expected to be received: $32,308 In January 2005 and $32,308 in June 2005. 3 of 15 12-20-04 CFD Calculatlon.xis City of San Jacinto CFD 2003-1 Police and Fire Protection CFD Estimated Levy - FY 2005-06 - Tax "A" Only (Based on Eligible Tax A ) Levy Special Tax A Residential Special Tax A Apartment Special Tax A Commercial Notes FY 03-04 Inception to 6/30/04 FY 03-04 Inception to 6/30/04 FY 04-05 7/1/04 to 6/30/2005 I FY 04-05 7/1/04 to 6/30/2005 FY 05-06 Estimate Units FY 05-06 Estimate $$$$$$ Units $$$$$$ Units $$$$$$ 0 0 0 $ - $ - $ - 181 0 0 $ 64,617.00 $ - $ - $ 1,139.00 52 4 $414,755.46 $ 14,201.72 $ 18,826.15 0 $ - 181 $ 64,617.00 1,195 $ 447,783.33 1/ CFD was formed in October 2003. 2/ CFD is administered by David Taussig and Associates 3/ CFD was formed to pay for 1) fire protection services, and 4/ CFD was formed to pay for 2) police protection services. 5/ 1st levy for "A" Tax was assessed in FY 2004-05, for all permits issued by March 1, )or and was based on 181 units times $357 Each. 6/ Special Tax "B" is due at building permit. 7/ Special Tax "A" is expected to be received: $223,891 in January 2006 and $223,891 in June 2006. 4 of 15 12-20-04 CFD Calculatbn.xls City of San Jacinto CFD 2003-1 Police and Fire Protection CFD Estimated Levy - FY 2006-07 - Tax "A" Only (Based on Eligible Tax A ) Lew Special Tax A Residential Special Tax A Apartment Special Tax A Commercial Notes FY 04-05 7/1/04 to 6/30/2005 FY 04-05 7/1/04 to 6/30/2005 FY 05-06 Estimate units FY 05-06 Estimate $$$$$$ FY 06-07 Estimate Units FY 06-07 Estimate $$S$$$ Units $$$$$$ 181 0 0 $ 64,617.00 $ - $ - 1,139 52 4 $ 414,755.46 $ 14,201.72 $ 18,826.15 $ 2,039.00 52 4 $ 757,325.38 $ 14,485.64 $ 19,207.55 181 $ 64,617.00 1,195 $ 447,783.33 2,095 $791,018.57 1/ CFD was formed in October 2003. 2/ CFD is administered by David Taussig and Associates 3/ CFD was formed to pay for 1) fire protection services, and 4/ CFD was formed to pay for 2) police protection services. 5/ 1st levy for "A" Tax was assessed in FY 2004-05, for all permits issued by March 1, xx and was based on 181 units times $357 Each. 6/ Special Tax "8" is due at building permit. 7/ Special Tax "A" is expected to be received: $395,509 in January 2007 and $395,509 in June 2007. 5 of 15 12-20-04 CFD Calculatlon.xls City of San Jacinto CFD 2003-1 Police and Fire Protection CFD Estimated Levy - FY 2007-08 - Tax "A" Only (Based on Eligible Tax A ) Residential Apartment Commercial Notes FY 04-05 7/1/04 to 6/30/2005 FY 04-05 7/1/04 to 6/30/2005 FY 05-06 Estimate Units FY 05-06 Estimate $$S$$$ FY 06-07 Estimate Units FY 06-07 Estimate $$$$$$ FY 07-08 Estimate Units FY 07-08 Estimate $$SSSS Units S$$$$$ 181 0 0 $ 64,617.00 $ - $ - 1,139 52 4 $ 414,755.46 $ 14,201.72 $ 18,826.15 2,039 52 4 $ 742,481.46 $ 14,201.72 $ 18,826.15 2,939 52 4 $ 1,113,440.15 $ 14,775.28 $ 19,588.96 181 $64,617.00 1,195 $447,783.33 2,095 $ 775,509.33 2,995 $ 1,147,804.39 1/ CFD was formed In October 2003. 2/ CFD Is administered by David Taussig and Associates 3/ CFD was formed to pay for 1) fire protection services, and 4/ CFD was formed to pay for 2) police protection services. 5/ 1st levy for "A" Tax was assessed In FY 2004-05, for all permits issued by March 1, xx and was based on 181 units times $357 Each. 6/ Special Tax "B" is due at building permit. 7/ Special Tax "A" Is expected to be received: $573,902 in January 2008 and $573,902 in June 2008. 6 of 15 12-20-04 CFD Calculation.xls City of San Jacinto CFD 2003-1 Police and Fire Protection CFD Estimated Levy - FY 2008-09 - Tax "A" Only (Based on Eligible Tax A ) Residential Apartment Commercial Notes FY 04-05 7/1/04 to 6/30/2905 FY 04-05 7/1/04 to 6/30/2005 FY 05-06 Estimate Units FY 05-06 Estimate $$$$$$ FY 06-07 Estimate Units FY 06-07 Estimate $$$$$$ FY 07-08 Estimate Units FY 07-08 Estimate $$$$$$ FY 08-09 Estimate Units FY 08-09 Estimate $$$$$$ Units $$$$$$ 181 0 0 $ 64,617.00 $ - $ - 1,139 52 4 $ 414,755.46 $ 14,201.72 $ 18,826.15 2,039 52 4 $ 742,481.46 $ 14,201.72 $ 18,828.15 2,939 52 4 $ 1,113,440.15 $ 14,775.28 $ 19,588.96 3,839 52 4 $ 1,483,504.77 $ 15,070.64 $ 19,985.62 181 $ 64,617.00 1,195 $ 447,783.33 2,095 $ 775,509.33 2,995 $ 1,147,804.39 3,895 $ 1,518,561.03 1/ CFD was formed in October 2003. 2/ CFD is administered by David Taussig and Associates 3/ CFD was formed to pay for 1) fire protection services, and 4/ CFD was formed to pay for 2) police protection services. 5/ 1st levy for "A" Tax was assessed in FY 2004-05, for all permits issued by March 1, )or and was based on 181 units times $357 Each. 6/ Special Tax "B" is due at building permit. 7/ Special Tax "A" is expected to be received: $759,280 in January 2009 and $759,280, in June 2009. 7 of 15 12-20-04 CFD Calculation.xls Residential Apartment Commercial Notes City of San Jacinto CFD 2003-1 Police and Fire Protection CFD Estimated Levy - FY 2009-10 - Tax "A" Only (Based on Eligible Tax A ) FY 04-05 FY 04-05 FY 05-06 FY 05-06 FY 06-07 FY 06-07 FY 07-08 FY 07-08 FY 08-09 FY 08-09 FY 09-10 FY 09-10 7/1/04 to 7/1/04 to Estimate Estimate Estimate Estimate Estimate Estimate Estimate Estimate Estimate Estimate 6/30/2005 6/30/2005 $$$$$$ Units SUMS Units S$$$$$ Units SUM Units SUM Units $$$$$$ Units 181 $ 64,617.00 1,139 $ 414,755.46 2,039 $ 742,481.46 2,939 $ 1,113,440.15 3,639 $ 1,483,504.77 4,739 $ 1,867,924.24 0 $ - 52 $ 14,201.72 52 $ 14,201.72 52 $ 14,775.28 52 $ 15,070.64 52 $ 15,372.24 0 $ 4 $ 18,826.15 4 $ 18,826.15 4 $ 19,588.96 4 $ 19,985.62 4 $ 20,748.43 181 $ 64,617.00 1,195 $ 447,783.33 2,095 $ 775,509.33 2,995 $ 1,147,804.39 3,895 $ 1,518,561.03 4,795 $ 1,904,044.91 1/ CFD was formed in October 2003. 2/ CFD is administered by David Taussig and Associates 3/ CFD was formed to pay for 1) fire protection services, and 4/ CFD was formed to pay for 2) police protection services. 5/ 1st levy for "A" Tax was assessed in FY 2004-05, for all permits issued by March 1, xx and was based on 181 units times $357 Each. 6! Special Tax "B" Is due at building permit. 7/ Special Tax "A" is expected to be received: $952,022 in January 2010 and $952,022 in June 2010. 8 of 15 12-20-04 CFD Calculation.xls Spec Tax Bldg Permit Notes City of San Jacinto CFD 2003-1 Police and Fire Protection CFD Estimated Levy - FY 2004-05 - Tax "B" Only (Based on Due Date of Tax) 8 Residential B Apartment 8 Commercial FY 03-04 Inception to 6/30/04 FY 03-04 Inception to 6/30/04 FYTD FY 04-05 7/1/04 to 6/30/2005 FYTD FY 04-05 7/1/04 to 6/30/2005 Probable FYTD Additions To 6/30/05 Probable FYTD Additions To 6/30/05 Estimated FYTD 7/1/04 to 6/30/05 Estimated FYTD 7/1/04 to 6/30 05 Units $$$$$$ Units $$$$$$ Units $$$$$$ Units $$$$$$ 350 $ 210,000.00 663 $ 401,904.00 $ 295.00 $ 180,540.00 $ 958.00 $ 582,444.00 0 $ - 52 $ 23,400.00 0 $ - 52 $ 23,400.00 0 $ - 4 $ 18,460.12 0 $ - 4 $ 18,460.12 350 $ 210,000.00 719 $ 443,764.12 295 $ 180,540.00 1,014 $ 624,304.12 (Incl. Probable Units 1/ CFD was formed in October 2003. 2/ CFD is administered by David Taussig and Associates 3/ CFD was formed to pay for 1) fire protection services, and 4/ CFD was formed to pay for 2) police protection services. 5/ 1st levy for "A" Tax was assessed in FY 2004-05, for all permits Issued by March 1, xx and was based on 181 units times $357 Each. 6/ Special Tax "B" Is due at building permit. 9 of 15 12-20-04 CFD Calculation.xls Spec Tax Bldg Permit Notes City of San Jacinto CFD 2003-1 Police and Fire Protection CFD Estimated Levy - FY 2005-06 - Tax "B" Only (Based on Due Date of Tax) B Residential B Apartment B Commercial FY 03-04 Inception to 6/30/04 FY 03-04 Inception to 6/30/04 Estimated FYTD 7/1/04 to 6/30/05 Estimated FYTD 7/1/04 to 6/30/05 Estimated FYTD 7/1/05 to 6/30/06 Estimated FYTD 7/1/05 to 6/30/06 Estimated FYTD 7/1/05 to 6/30/06 Estimated FYTD 7/1/05 to 6/30/06 Units $$$$$$ Units $$$$$$ Units $$$$$$ Units $$$$$$ 350 $ 210,000.00 $ 958.00 $ 582,444.00 900 $ 561,816.00 900 $ 573,048.00 0 $ - 52 $ 23,400.00 0 $ - 0 $ - 0 $ 4 $ 18,460.12 0 $ - 0 $ - 350 $ 210,000.00 1,014 $ 624,304.12 900 $ 561,816.00 900 $ 573,048.00 (Incl. Probable Units 1/ CFD was formed in October 2003. 2/ CFD is administered by David Taussig and Associates 3/ CFD was formed to pay for 1) fire protection services, and 4/ CFD was formed to pay for 2) police protection services. 5/ 1st levy for "A" Tax was assessed in FY 2004-05, for all permits issued by March 1, roc and was based on 181 units times $357 Each. 6/ Special Tax "B" is due at building permit. 10 of 15 12-20-04 CFD Calculation.xls Spec Bldg Permit N es City of San Jacinto CFD 2003-1 Police and Fire Protection CFD Estimated Levy - FY 2006-07 - Tax "B" Only (Based on Due Date of Tax) B Residential B Apartment B Commercial FY 03-04 Inception to 6/30/04 FY 03-04 Inception to 6/30/04 Estimated FYTD 7/1/04 to 6/30/05 Estimated FYTD 7/1/04 to 6/30/05 Estimated FYTD 7/1/05 to 6/30/06 Estimated FYTD 7/1/05 to 6/30/06 Estimated FYTD 7/1/06 to 6/30/07 Estimated FYTD 7/1/06 to 6/30/07 Units $$$$$$ Units S$SSSS Units $$$$SS Units $$$$$$ 350 $ 210,000.00 $ 958.00 $ 582,444.00 900 $ 561,816.00 900 $ 573,048.00 0 $ - 52 $ 23,400 00 0 $ - 0 $ - $ 18,460.12 0 $ - 4 0 $ - 0 $ - 350 $ 210,000.00 1,014 $ 624,304.12 900 $ 561,816.00 900 $ 573,048.00 (Incl. Probable Units 1/ CFD was formed in October 2003. 2/ CFD is administered by David Taussig and Associates 3/ CFD was formed to pay for 1) fire protection services, and 4/ CFD was formed 10 pay for 2) police protection services. 5/ 1st levy for "A" Tax was assessed in FY 2004-05, for all permits issued by March 1, xx and was based on 181 units times $357 Each. 6/ Special Tax "B" is due at building permit. 11 of 15 12-20-04 CFD Calculatlon.xls Residential Apartment Commercial No es City of San Jacinto CFD 2003-1 Police and Fire Protection CFD Estimated Levy - FY 2007-08 - Tax "B" Only (Based on Due Date of Tax) FY 03-04 Inception 6/30/04 FY 03-04 Inception to 6/30/04 FYTD FY 04-05 7/1/04 to 6/30/2005 Estimated FYTD 7/1 /04 to 6/30/05 Estimated FYTD 7/1 /05 to 6/30/06 Estimated FYTD 7/1 /05 to 6/30/06 Estimated FYTD 7/1 /06 to 6/30/07 Estimated FYTD 7/1 /06 to 6/30/07 Estimated FYTD 7/1 /07 to 6/30/08 Estimated FYTD 7/1 /07 to 6/30/2008 to Units $$$$$$ Units $$$$$$ units $$$$$$ units $$$$$$ units $$$$$$ 350 0 0 $210,000.00 $ - $ $ 663.00 52 4 $ 582,444.00 $ 23,400.00 $ 18,460.12 900 0 0 $ 561,816.00 $ - $ - 900 0 0 $ 573,048.00 $0 $ - 900 0 $ 584,514.00 - $ - 350 $210,000.00 719 $ 624,304.12 900 $ 561,816.00 900 $ 573,048.00 900 $ 584,514.00 1/ CFD was formed in October 2003. 2/ CFD is administered by David Taussig and Associates 3/ CFD was formed to pay for 1) fire protection services, and 4/ CFD was formed to pay for 2) police protection services. 5/ 1st levy for "A" Tax was assessed in FY 2004-05, for all permits issued by March 1, tor and was based on 181 units times $357 Each. 6/ Special Tax "B" is due at building permit. 12 of 15 12-20-04 CFD Calculation.xis Residential Apartment Commercial Notes City of San Jacinto CFD 2003-1 Police and Fire Protection CFD Estimated Levy - FY 2008-09 - Tax "13" Only (Based on Due Date of Tax) FY 03-04 Inception to 6/30/04 FY 03-04 Inception to 6/30/04 FYTD FY 04-05 7/1/04 to 6/30/05 Estimated FYTD 7/1/04 to 6/30/05 Estimated FYTD 7/1/05 to 6/30/06 Estimated FYTD 7/1/05 to 6/30/06 Estimated FYTD 7/1/06 to 6/30/07 Estimated FYTD 7/1/06 to 6/30/07 Estimated FYTD 7/1/07 to 6/30/08 Estimated FYTD 7/1/07 to 6/30/08 Estimated FYTD 7/1/08 to 6/30/09 Estimated FYTD 7/1/08 to 6/30/09 Units $$$$$$ Units $$$$$S Units $$SS$$ Units $$$$$$ Units $$$$$$ Units $$$$$$ 350 0 0 $ 210,000.00 $ - $ - $663.00 52 4 $ 582,444.00 $ 23,400.00 $ 18,460.12 900 0 0 $ 561,816.00 $ - $ - 900 0 0 $ 573,048.00 $ - $ - 900 0 0 $ 584,514.00 $ - $ - 900 0 0 $ 596,205.00 $ - $ - 350 $ 210,000.00 719 $ 624,304.12 900 $ 561,816.00 900 $ 573,048.00 900 $ 584,514.00 900 $ 596,205.00 1/ CFD was formed in October 2003. 2/ CFD is administered by David Taussig and Associates 31 CFD was formed to pay for 1) fire protection services, and 4/ CFD was formed to pay for 2) police protection services. 5/ 1st levy for "A" Tax was assessed in FY 2004-05, for all permits Issued by March 1, xx and was based on 181 units times $357 Each. 6/ Special Tax "B" is due at building permit. 13 of 15 12-20-04 CFD Calculation.xls Residential Apartment Commercial Notes City of San Jacinto CFD 2003-1 Police and Fire Protection CFD Estimated Levy - FY 2009-10 - Tax "B" Only (Based on Due Date of Tax) FY 03-04 Inception FY 03-04 Inception to 6/30/04 FYTD FY 04-05 7/1 /04 to 12/17/2004 Estimated FYTD 7/1/04 to 6/30/05 Estimated FYTD 7/1/05 to 6/30/06 Estimated FYTD 7/1 /05 to 6/30/06 Estimated FYTD 7/1 /06 to 6/30/07 Estimated FYTD 7/1/06 to 6/30/2007 Estimated FYTD 7/1 /07 to 6/30/08 Estimated FYTD 7/1/07 to 6/30/08 Estimated FYTD 7/1/08 to 6/30/2009 Estimated FYTD 7/1/08 to 6/30/09 Estimated FYTD 7/1/09 to 6/30/2010 Estimated FYTD 7/1 /09 to 6/30/2010 to 6/30/04 $SSSSS Units $S$$$$ Units $$$SSS Units SSS$$S Units SS$$S$ Units 8$$$SS Units $S$S$$ Units 350 0 0 $ 210,000.00 $ $ - $ 663.00 52 4 $582,444.00 $ 23,400.00 $ 18,460.12 900 0 0 $561,816.00 $ - $ - 900 0 0 $573,048.00 $ - $ - 900 0 0 $584,514.00 $ - $ - 900 0 0 $596,205.00 $ - $ - 900 0 0 $608,130.00 $ - $ - 350 $ 210,000.00 719 $624,304.12 900 $561,816.00 900 $573,048.00 900 $584,514.00 900 $596,205.00 900 $608,130.00 1/ CFD was formed In October 2003. 2/ CFD Is administered by David Taussig and Associates 3/ CFD was formed to pay for 1) fire protection services, and 4/ CFD was formed to pay for 2) police protection services. 5/ 1st levy for "A" Tax was assessed in FY 2004-05, for all permits issued by March 1, xi( and was based on 181 units times $357 Each. 6/ Special Tax "B" is due at building permit. 14 of 15 12-20-04 CFD Calculation.xls City of San Jacinto CFD 2003-1 Police and Fire Protection CFD Estimated Levy - FY 2004-05 - Tax "A" Only AT FY2003-04 FY2004-05 FY2005.06 FY2006-07 FY2007-08 FY2008-09 FY2009-10 Special Tax A Residential Annual $ 350.00 $ 357.00 $ 364.14 $ 371.42 $ 378.85 $ 386.43 $ 394.16 Special Tax A Apartment Annual $ 262.50 $ 267.75 $ 273.11 $ 278.57 $ 284.14 $ 289.82 $ 295.62 Special Tax A Commercial Annual SgFT 0.1190 0.1210 0.1234 0.1259 0.1284 0.1310 0.1336 Special Tax A Retail Annual $ - $ - $ - $ - $ - $ - $ - Special Tax B Residential Permit $ 600.00 $ 612.00 $ 624.24 $ 636.72 $ 649.46 $ 662.45 $ 675.70 Special Tax 8 Apartment Permit $ 450.00 $ 459.00 $ 468.18 $ 477.54 $ 487.09 $ 496.84 $ 506.77 Special Tax B Commercial Permit SqFt 0.2040 0.2080 0.2122 0.2164 0.2207 0.2251 0.2296 Special Tax B Retail Permit $ - $ - $ - $ - $ - $ - $ - Increase N/A 1.80% 2.00% 2.00% 2.00% 2.00% 2.00% Actual Actual Est Est Est Est Est 15 of 15 12-20-04 CFD Calculation.xls AGENDA ITEM 4, 5 January 6, 2005 TO: The Honorable Mayor and Members of the City Council FROM: Peter A. Cosentini, City Manager SUBJECT: Bus Shelter Advertisement Program — Program and Budget RECOMMENDATION: It is recommended that the City Council approve the following actions in implementing the Bus Shelter Advertisement Program: 1. Authorize a full-time Maintenance Worker II position added to the Streets Division to provide the work for this program; 2. Approve a rental rate of $500.00/month or $125.00/week per panel for advertisement space; 3. Approve the program as outlined in this report. BACKGROUND: The Council at the regular meeting of December16, 2004 directed staff to come back with a plan and budget for implementing an in-house Bus Shelter Advertisement Program for the City of San Jacinto. With fourteen bus shelter panels, at a $500.00/month rental price per panel will bring an annual income of $84,000 per year. A Maintenance Worker II at first step plus benefits, will cost the City approximately $37,616/year. If you add materials and supplies at $4,500/year, the total program expenses are anticipated to be approximately $42,116 annually. We will utilize used vehicles currently in the fleet at this time to get this program started. We will look at possibly adding another vehicle during the FY 2005-2006 budget for the Street Division. Page 1 of 3 The Maintenance Worker II will work probably anywhere from 8-14 hours/week on cleaning and maintaining the bus shelter and placing the advertisement in them. This will include emptying the trash twice a week, cleaning the plexy glass and benches at least once a week. The whole structure will be water cleaned with a mobile spray unit, at least once a month, depending on the season. The City will maintain eight of the fourteen panels with our housing Rehab advertisement. This will guarantee income with the initial program at a rate of approximately $48,000/year. This will also make room for new advertisement to come in. Currently, all the panels have housing rehabilitation program advertisement in them. The Public Works Department will administer the program. Pam Stull, Secretary to the Public Works Director will be the contact person for advertisement coming in. We will put large signs in some of the panels stating "Advertisement Space For Rent Here," with Pam Stull's telephone number, so she can receive the calls inquiring about the advertisement opportunities. As new advertisement comes in, Pam will dispatch the Maintenance Worker II to put up and take down advertisement. Companies who want to advertise will provide their own posters. We will evaluate, in an on -going way, our needs for housing rehabilitation program advertisement. When the Maintenance Worker II is not occupied with the maintenance of the bus shelters, he/she will be assisting with other Street Maintenance Programs. As suggested at the meeting, the funds for this program will be accounted for in a separate fund. 30% of the annual take, after expenses, will be earmarked for future bus shelter purchases. Bus Shelter Advertisement will be sold in one - week increments of $125.00/week, or $500.00/month. The City Attorney will be bringing forward a policy that will implement guidelines for good taste of the advertisement. JUSTIFICATION: This program helps fully utilize the resources the City has and enhances the advertisement opportunities in the valley. The program also adds personnel and service level to the Streets Division. Page 2 of 3 BUDGETARY IMPACT: The program will immediately generate $48,000/year from the Housing Rehabilitation advertising — advertising currently in the panels. This is enough to cover first year expenses. ATTACHMENTS: None Page 3 of 3 January 06, 2005 TO: FROM: Bernie Simon(— Finance Director SUBJECT: Approve Warrant Register for Warrants, Prepaid Checks, and Payroll Checks AGENDA ITEM 5.1 The Honorable Mayor and Members of the City Council RECOMMENDATION: By motion, approve the warrant register for the warrants and prepaid items and payroll checks issued since the last Council meeting, for the period ending January 06, 2005 BACKGROUND: The following are the warrant and check numbers for this cycle: Warrant/Prepaid # s Cycle Dates Payroll Checks Cycle Date 69683-69852 January 06,2005 16902-16920 January 06,2005 Payroll information is available for Council review in the Finance Department. JUSTIFICATION: All warrants, pre -paid checks and payroll checks require Council approval. BUDGETARY IMPACT: Adequate funds have been budgeted to cover the subject expenses. ATTACHMENTS: 1 — Detailed listing of invoices paid and warrant register. City Manager: Finance Director: Pope 1 of 1 City of San Jacinto Warrant Register Date: 01/06/2005 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 69685 12/16/04 At & t STMT NOV 2004 STMT NOV 2004 STMT NOV 2004 STMT NOV 2004 STMT NOV 2004 STMT NOV 2004 STMT NOV 2004 Telephone Telephone Telephone Telephone Telephone Telephone Telephone 010-2500-425.35-16 010-3100-431.35-16 010-7400-425.35-16 010-4150-410.35-16 050-9000-450.35-16 010-2500-425.35-16 010-6100-425.35-16 13.95 23.54 26.95 70.67 70.67 0.11 3.86 209.75 69686 12/16/04 Calpers REQUEST 12/15/4 Def comp conb 12/19/04ty3 085-0000-202.21-28 10,105.47 10,105.47 69687 12/16/04 Cutting edge staffing 17677 17677 17677 17722 17722 17722 17584 17584 17584 17677 17722 17584 Temp employess Temp employess Temp employees Temp employees Temp employees Temp employees Temp employees Temp employees Temp employees Temp employess Temp employees Temp employees 010-3300-431.30-90 010-1110-411.34-05 010-1110411.30-90 010-3300-431.30-90 010-1110-411.30-90 010-1110411.34-05 010-3300-431.30-90 010-1110-411.34-05 010-1110-411.30-90 010-7100-410.30-90 010-7100-410.30-90 010-7100410.30-90 5,564.81 423.49 726.95 6,702.43 530.28 1,068.73 6,542.87 530.28 786.63 448.00 448.00 576.00 24,348.47 69688 12/16/04 Dewey's electric 11/08/04 Services rendered 010-3100431.33-10 65.00 65.00 69689 12/16/04 Eastern municipal water district 11/18/04 147986 11/17/04166238 11/18/04166237 11/16/04 667030 11/15/04 788930 11/17/04 962670 11/17/04 940670 11/17/04 940670 Utilities Utilities Utilities Utilities Utilities Utilities Utilities Utilities 025-7100410.35-10 301-8833-500.35-10 301-8833-500.35-10 025-7250410.35-10 025-7250-410.35-10 025-7250-410.35-10 025-7250-410.35-10 025-7250-410.35-10 7.11 95.19 10.66 161.73 7.11 66.02 7.60 11.39 2,331.33 City of San Jacinto Warrant Register Date: 01/06/2005 Check Number Check Date VendorName Invoice Number Description _ Account Number Transaction Amount Check Total 69689... 12/16/04... Eastern municipal water district... 11/17/04 940690 11/17/04 957460 11/17/04 945130 11/17/04 462500 11/17/04 166236 11/15/04 895590 11/15/04 788920 11/15/04 940680 94513-03 Utilities Utilities Utilities Utilities Utilities Utilities Utilities Utilities Utilities 025-7250-410.35-10 025-7250-410.35-10 025-7250-410.35-10 025-7250-410.35-10 301-8833-500.35-10 025-7250-410.35-10 025-7250-410.35-10 025-7250-410.35-10 025-7250-410.35-10 7.60 284.38 466.50 49.21 369.60 42.11 42.11 201.51 501.50 2,331.33... 69691 12/16/04 Gerard design 10/13/04 10/14/04 Professional services Professional services 096-1700-417.36-25 096-1700-417.36-25 115.00 38.00 153.00 69692 12/16/04 Hartford life insurance companies REQUEST 12/15/4 Grp # 109947 dec 09,2004 085-0000-202.21-29 1,680.38 1,680.38 69693 12/16/04 Icma retirement trust REQUEST 12/15/4 Def comp conbt dec 09,04 085-0000-202.21-29 715.38 715.38 69694 12/16/04 Lincoln life REQUEST 12/15/4 Def comp contb dec 09,04 085-0000-202.21-29 110.00 110.00 69695 12/16/04 Nextel communications STMT DEC14,2004 Telephone 010-2500-425.35-60 2,745.98 2,745.98 69696 12/16/04 Paetec communications, inc. STMT NOV 29,04 Telephone 010-2500-425.35-16 1,178.13 1,178.13 69697 12/16/04 Platinium plus for business REQUEST 12/15/4 REQUEST 12/15/4 REQUEST 12/15/4 REQUEST 12/15/4 REQUEST 12/15/4 REQUEST 12/15/4 REQUEST 12/15/4 REQUEST 12/15/4 REQUEST 12/15/4 REQUEST 12/15/4 Arma conference National notary assoc Inland uniforms Inland uniforms Staples - office supplies Farmer boys - meeting Staples - office supplies Issi business solutions Costco office supplies Baskin robbins 010-1110-411.31-20 010-1200-412.31-20 029-8662-417.30-90 010-1700-417.31-20 010-2500-425.21-10 010-1700-417.31-20 055-4170-450.21-10 010-1400-414.21-10 020-2200-419.36-99 010-1100-411.31-20 915.00 159.00 509.81 51.58 188.41 30.77 172.32 125.52 291.47 75.98 2,519.86 69698 12/16/04 Ron cavano 11-1010 Services rendered 096-1700-417.36-25 118.50 118.50 69699 12/16/04 So. california edison co. REQUEST 15,2004 Utilities 050-9000-450.35-40 37,427.78 37,427.78 69700 12/16/04 Stetson engineers inc. 13079 Professional services 052-9000-450.40-01 1,516.57 4,834.31 City of San Jacinto Warrant Register Date: 01/06/2005 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 69700... 12/16/04... Stetson engineers inc.... 13079 13079 13079 Professional services Professional services Professional services 050-9000-450.40-01 055-4170-450.40-01 050-9000-450.40-01 437.99 437.99 2,441.76 4,834.31... 69701 12/16/04 Toyota financial services REQUEST 12/14/4 Lease 010712 67120 063-1700-410.40-45 516.12 516.12 69702 12/16/04 Toyota financial services REQUEST 12/14/4 Lease 010712 67154 063-1700410.40-45 516.12 516.12 69703 12/16/04 U.s. postmaster REQUEST 12/15/4 REQUEST 12/15/4 REQUEST 12/15/4 REQUEST 12/15/4 REQUEST 12/15/4 REQUEST 12/15/4 REQUEST 12/15/4 REQUEST 12/15/4 REQUEST 12/15/4 REQUEST 12/15/4 REQUEST 12/15/4 REQUEST 12/15/4 REQUEST 12/15/4 Postage october2004 Postage october 2004 Postage october 2004 Postage october 2004 Postage october 2004 Postage october 2004 Postage october 2004 Postage november 2004 Postage november 2004 Postage november 2004 Postage november 2004 Postage november 2004 Postage november 2004 010-3300431.21-10 010-2500-425.21-10 010-3320431.21-10 010-1700.417.21-10 010-4100-410.21-10 096-1700-417.21-10 050-9000450.21-10 010-3300-431.21-10 010-2500425.21-10 010-3320.431.21-10 010-1700-417.21-10 096-1700417.21-10 050-9000-450.21-10 14.59 252.13 158.90 105.78 3.92 1.34 27.10 25.08 287.55 178.19 93.84 21.98 17.94 1,188.34 69704 12/16/04 Verizon california REQUEST 15,2004 Telephone 010-2500-425.35-60 1,961.95 1,961.95 69705 12/21/04 Eastern municipal water district 9/27/04 1934905 Utilities 050-9000-450.35-20 37,569.78 37,569.78 69706 12/23/04 Cbc steel buildings REQUEST 12/21/4 REQUEST 12/21/4 REQUEST 12/21/4 Supplies Supplies Supplies 010-4100-410.33-30 010-7100-410.33-10 050-9000-450.33-10 53.90 53.91 53.91 161.72 69707 12/23/04 Starner, edward I. REQUEST 12/23/4 Interim superintendent 010-4200-410.10-04 1,344.95 1,344.95 69708 12/23/04 Chagolla's taqueria REQUEST 12/20/4 Pre development meeting 010-1700-417.31-20 25.63 25.63 69711 1/6/05 A-1 lock & key service 30277 30286 30283 Supplies Supplies Office supplies 010-1700-417.33-10 010-3100-431.33-10 010-7100410.33-30 9.67 37.33 6.47 53.47 69712 1/6/05 Aa equipment 7324767 Supplies 010-4150-410.33-30 144.70 144.70 City of San Jacinto Warrant Register Date: 01/06/2005 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 69713 1/6/05 Accountemps 12287467 12249831 12322639 12360989 Temp employees Temp employees Temp employees Temp employees 010-1700-417.30-90 010-1700-417.30-90 010-1700-417.30-90 010-1700-417.30-90 581.28 726.60 627.30 871.92 2,807.10 69714 1/6/05 Advanced telemetry systems 13172 Services renderd 055-4170-450.40-45 576.00 576.00 69715 1/6/05 Aguayo, efrain REQUEST 12/16/4 Reimb water dep #00000249 050-0000-229.08-70 47.44 47.44 69716 1/6/05 Akan, jeremiah REQUEST 12/16/4 Reimb water dep #30017028 050-0000-229.08-70 65.83 65.83 69717 1/6/05 AI's kubota tractor 179985 Supplies 010-7100-410.21-80 18.26 18.26 69718 1/6/05 American building maint. 1751450 Cleaning fees dec 2004 010-3100-431.33-10 842.00 842.00 69719 1/6/05 American citi corp. 1037 1037 1037 1037 1037 Sept and oct 2004 Sept and oct 2004 Sept and oct 2004 Sept and oct 2004 Sept and oct 2004 010-3300-431.33-50 010-1700-417.33-50 010-1200-412.33-50 050-9000-450.33-50 010-1400-414.33-50 33.70 4.95 11.90 5.95 4.95 61.45 69720 1/6/05 Anady'strophies 48370 48496 49435 49467 49808 49769 49769 49769 Supplies Supplies Supplies Office supplies Services rendered Office supplies Office supplies Office supplies 096-1700-417.21-10 010-1700-417.21-10 010-1100-411.21-10 010-1700-417.21-10 010-1100-411.21-10 010-4150-410.21-10 010-4100-410.21-10 099-1700-417.21-10 70.04 16.16 19.40 8.62 39.76 8.62 8.62 8.62 179.84 69721 1/6/05 Andre landscaping service, inc. 4661 4667 4668 4645 Sage crest december 2004 December 2004 December 2004 December 2004 301-8833-500,34-05 010-6500-425.34-05 010-7100-410.34-05 010-7100-410.34-05 2,300.00 500.00 480.00 25,971.32 29,251.32 69722 1/6/05 Arch wireless N6226464J N6226464J N6226464J Telephone Telephone Telephone 010-3100-431.35-16 025-7252-410.35-16 050-9000-450.35-16 8.00 15.03 36.36 134.82 City of San Jacinto Warrant Register Date: 01/06/2005 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 69722... 1/6/05... Arch wireless... N6226464J N6226464K N6226464K N6226464K N6226464K Telephone Telephone Telephone Telephone Telephone 010-4150-410.35-16 010-3100-431.35-16 010-4150-410.35-16 025-7252-410.35-16 050-9000-450.35-16 8.00 8.00 8.00 15.03 36.40 134.82... 69723 1/6/05 Arrow printing 3955 3975 3975 3975 Office supplies Office supplies Office supplies Office supplies 010-2500-425.21-10 096-1700-417.21-10 010-3320-431.21-10 010-1700-417.21-10 245.67 19.66 39.34 19.66 324.33 69724 1/6/05 At & t 11/22/04 6478 Telephone 010-2500-425.35-16 22.68 22.68 69725 1/6/05 B & w pipe & supply 67353 67474 66988 Supplies Supplies Supplies 010-7100-410.33-30 010-7100-410.33-30 010-7100-410.33-30 38.59 125.58 131.92 296.09 69726 1/6/05 Barajas, luciano REQUEST 12/16/4 Reimb water dep #20001070 050-0000-229.08-70 96.91 96.91 69727 1/6/05 Blo-tox laboratories 13028 Analysis 010-3100-431.34-05 155.70 155.70 69728 1/6/05 Boot barn 2983-431414 IVC0000105 Boot purchase p. hernande Auto repairs 010-4150-410.21-35 010-7100-410.21-35 150.00 116.36 266.36 69729 1/6/05 Brinks home security 11/28/2004 10/28/04 Alarm services Alarm services 010-3300-431.34-05 010-3300-431.34-05 34.99 34.99 69.98 69730 1/6/05 C r & r incorporated 6122 Sweeper waste 056-4150-410.35-18 1,246.02 1,246.02 69731 1/6/05 C r & r incorporated REQUEST 12/6/04 Proceeds trash/recy 11/04 059-8052-450.34-05 103,721.29 103,721.29 69732 1/6/05 California overnight 4557864 4557864 4489955 4537759 4561438 4561438 Postage Postage Postage Postage Postage Postage 010-1110-411.21-10 010-4100-410.21-10 010-3300-431.21-10 010-3300431.21-10 010-3300431.21-10 010-1700-417.21-10 31.76 9.17 152,15 59.03 154.25 18.63 424.99, 69733 1/6/05 Calpelra 12/08/04 2005 annual mem renewal 010-1210-412.30-90 255.00 255.00 City of San Jacinto Warrant Register Date: 01/06/2005 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 69734 1/6/05 Cazares, marcial REQUEST 12/16/4 Reimb water dep #30001108 050-0000-229.08-70 5.04 5.04 69735 1/6/05 Ced consolidated electrical 2983-432615 2983-433001 2983-433019 2983-432996 2983-432980 2983-431414 2983-432818 2983-432404 2883-433262 2983-433423 Supplies Supplies Supplies Supplies Supplies Supplies Supplies Supplies Supplies Supplies 025-7260-410.21-30 025-7260-410.21-30 025-7260-410.21-30 025-7260-410.21-30 025-7260-410.21-30 010-2500-425.33-10 025-7260-410.21-30 050-9000-450.33-30 025-7260-410.21-30 025-7260-410.21-30 96.78 16.22 32.82 7.42 49.71 42.02 22.05 39.70 29.69 99.77 436.18 69736 1/6/05 Chevron DEC 03,2004 Gasoline 024-3100-431.21-70 124.90 124.90 69737 1/6/05 Christie steel fabrication 9517 Supplies 055-4170-450.33-30 17.56 17.56 69738 1/6/05 Consolitdated reprographics 706309 710903 Supplies Supplies 010-3300-431.33-30 010-3300-431.33-30 395.87 337.50 733.37 69739 1/6/05 Corky's pest control, inc. 12/16/2004 25127 25316 Services rendered Pest control Pest control 010-3100-431.33-10 010-3100-431.33-10 010-3100-431.33-10 125.00 253.00 125.00 503.00 69740 1/6/05 Cso casey canez REQUEST 12/7/04 Reimb of office supplies 010-3100-43121-10 23.68 23.68 69741 1/6/05 Cutting edge staffing 17856 17856 17856 Temp employees Temp employees Temp employees 010-1110-411.30-90 010-1110-411.34-05 010-3300-431.30-90 1,025.33 530.28 6,593.87 8,149.48 69742 1/6/05 Cynthia ann clarke 2004-1 2004-2 Services rendered Services rendered 010-3300-431.30-90 010-3300-431.30-90 360.00 240.00 600.00 69743 1/6/05 David evens and associates, inc. 18-158483 Professional services 010-1700-417.30-90 3,749.28 3,749.28 69744 1/6/05 Db backflow service 112804E Backflow tests 010-7100-410.33-30 180.00 180.00 69745 1/6/05 Deluxe business forms & supplies 16368641 Office supplies 010-1400-414.21-10 162.64 162.64 69746 1/6/05 Dept. of health services REQUEST 12/20/4 Certificate- a. anderson 050-9000-450.30-90 60.00 60.00 City of San Jacinto Warrant Register Date: 01 /06/2005 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 69747 1/6/05 Dewey pest control 2175527 2175525 Pest control Pest control 010-2500-425.34-05 010-2500-425.34-05 40.00 30.00 70.00 69748 1/6/05 Dewey's electric 12/14/2004 Services rendered 010-7400-425.33-10 66.00 66.00 69749 1/6/05 Discovery works, inc. 702 Services rendered 028-7100-410.40-01 2,250.00 2,250.00 69750 1/6/05 E.s. babcock & sons, inc. AK42078-0278 AK42079-0278 AK42332-0278 AL40465-0278 AL41158-0278 AL40042-278 AK42558-0278 AK42642-0278 AK42622-0278 Analysis Analysis Analysis Analysis Analysis Analysis Analysis Analysis Analysis 050-9000-450.33-30 050-9000-450.33-30 050-9000-450.33-30 050-9000-450.33-30 050-9000-450.33-30 050-9000-450.33-30 050-9000-450.33-30 050-9000-450.33-30 050-9000-450.33-30 48.00 12.00 90.00 48.00 60.00 20.00 46.00 160.00 30.00 516.00 69751 1/6/05 Eastern municipal water district 12/15 78892-02 12/10149042-01 12/07158865-02 12/09 92178-02 12/08 91998-01 12/08 85001-01 12/08 90795-01 12/08 81377-03 12/08 94068-02 12/15 89859-03 12/16 78893-02 12/16 95399-02 12/16 43796-02 12/17 94069-02 12/17 96267-04 12/17 95746-02 Utilities Utilities Utilities Utilities Utilities Utilities Utilities Utilities Utilities Utilities Utilities Utilities Utilities Utilities Utilities Utilities 025-7250-410.35-10 025-7250-410.35-10 025-7250-410.35-10 025-7250-410.35-10 025-7100-410.35-10 025-7250-410.35-10 025-7250-410.35-10 025-7251-410.35-10 025-7250-410.35-10 025-7250-410.35-10 025-7250-410.35-10 025-7250-410.35-10 025-7250-410.35-10 025-7250-410.35-10 025-7250-410.35-10 025-7250-410.35-10 42.84 7.60 37.77 12.13 81.38 16.17 16.17 272.87 158.62 7.84 7.84 8.09 5.47 7.35 14.70 445.60 1,651.04 City of San Jacinto Warrant Register Date: 01/06/2005 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 69751... 1/6/05... Eastern municipal water district... 12/17 94513-03 12/17 66703-02 12/17166236-02 12/17166237-02 12/17166238-02 12/17 46250-01 12/17 94067-02 12/17 94070-02 Utilities Utilities Utilities Utilities Utilities Utilities Utilities Utilities 025-7250-410.35-10 025-7250-410.35-10 301-8833-500.35-10 301-8833-500.35-10 301-8833-500.35-10 025-7250-410.35-10 025-7250-410.35-10 025-7250-410.35-10 14.70 51.23 376.22 11.03 22.34 14.70 7.35 11.03 1,651.04... 69753 1/6/05 Esgil corporation SJT 11-04-3454 Services rendered 010-3300-431.30-90 57,117.65 57,117.65 69754 1/6/05 Family sport & fitness 185 185 185 185 185 185 185 185 185 185 185 185 185 November 2004 November 2004 November2004 November 2004 November 2004 November 2004 November 2004 November2004 November 2004 November 2004 November 2004 November 2004 November 2004 010-1110-411.11-10 010-1200-412.11-10 010-1400-414.11-10 010-1700-417.11-10 010-3100-431.11-10 010-3300-431.11-10 010-4150-410.11-10 010-4200-410.11-10 010-7100-410.11-10 010-7400-425.11-10 085-0000-202.21-76 096-1700-417.11-10 099-1700-417.11-10 20.00 20.00 70.00 30.00 10.00 20.00 150.00 10.00 30.00 10.00 40.00 30.00 10.00 450.00 69755 1/6/05 Fleet services PU000000620 PU000000620 PU000000620 PU000000620 PU000000620 PU000000620 PU000000620 Gasoline Gasoline Gasoline Gasoline Gasoline Gasoline Gasoline 010-1200-412.33-50 010-1400-414.21-10 010-3100-431.21-70 010-1700-417.21-70 010-3300-431.21-70 010-4150-410.21-70 010-1110-411.31-15 46.66 67.93 274.93 70.04 28.24 411.54 6.53 7,412.20 City of San Jacinto Warrant Register Date: 01/06/2005 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 69755... 1/6/05... Fleet services... PO000000620 PO000000620 PO000000620 PO000000620 PO0000000640 PO0000000640 PO0000000640 PO0000000640 PO0000000640 PO0000000640 PO0000000640 PO0000000640 PO0000000640 PO0000000640 PO0000000656 PO0000000656 PO0000000656 PO0000000656 PO0000000656 PO0000000656 PO0000000656 PO0000000656 PO0000000656 PO0000000656 Gasoline Gasoline Gasoline Gasoline Gasoline oct 2004 Gasoline oct 2004 Gasoline oct 2004 Gasoline oct 2004 Gasoline oct 2004 Gasoline oct 2004 Gasoline oct 2004 Gasoline oct 2004 Gasoline oct 2004 Gasoline oct 2004 Gasoline nov 2004 Gasoline nov 2004 Gasoline nov 2004 Gasoline nov 2004 Gasoline nov 2004 Gasoline nov 2004 Gasoline nov 2004 Gasoline nov 2004 Gasoline nov 2004 Gasoline nov 2004 010-7100-410.21-70 050-9000-450.21-70 010-3320-431.21-70 055-4170-450.21-70 010-1200-412.33-50 010-1400-414.21-10 010-3100-431.21-70 010-1700-417.21-70 010-3300-431.21-70 010-4150-410.21-70 010-7100-410.21-70 050-9000-450.21-70 010-3320-431.21-70 055-4170-450.21-70 010-1200-412.33-50 010-1400-414.21-10 010-3100-431.21-70 010-1700-417.21-70 010-3300-431.21-70 010-4150-410.21-70 010-7100-410.21-70 050-9000-450.21-70 010-3320-431.21-70 055-4170-450.21-70 469.56 738.87 98.07 319.94 63.54 75.63 235.90 69.48 36.72 384.80 633.11 797.29 126.87 304.39 48.05 99.01 336.50 28.29 102.54 233.50 486.58 489.97 42.22 285.50 7,412.20... 69758 1/6/05 Garcia, gustavo REQUEST 12/16/4 Reimb water dep #10005031 050-0000-229.08-70 46.82 46.82 69759 1/6/05 Gardner roofing 11/29/2004 Services rendered 010-2500-425.33-10 250.00 250.00 69760 1/6/05 Genesis construction REQUEST 12/20/4 REQUEST 12/20/4 REQUEST 12/20/4 Progress pymt 25 Progress pymt 25 Progress pymt 26 054-9000-450.40-01 054-0000-210.20-25 054-9000-450.40-01 6,388.81 -319.44 350.00 6,401.87 City of San Jacinto Warrant Register Date: 01/06/2005 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 69760... 1/6/05... Genesis construction... REQUEST 12/20/4 Progress pymt 26 054-0000-210.20-25 -17.50 6,401.87... 69761 1/6/05 Hach company 4081365 Supplies 050-9000-450.21-80 47.45 47.45 69762 1/6/05 Hayward tilton & rolapp ins. 142900 Insurance renewal 04/05 020-2200-419.37-05 1,966.00 1,966.00 69763 1/6/05 Hemet valley pipe & supply 88333 Supplies 010-7100-410.33-30 64.36 64.36 69764 1/6/05 Hemet valley tool & supply 69155 69155 8683 9162 9087 7797 7506 8234 8261 Supplies Supplies Supplies Supplies Supplies Supplies Supplies Supplies Supplies 010-4150-410.33-50 010-4150-410.33-50 010-7101-410.33-30 010-4150-410.21-80 010-4150-410.21-80 050-9000-450.21-35 055-4170-450.21-35 050-9000-450.21-80 050-9000-450.21-80 18.80 18.80 109.00 12.71 214.42 20.47 55.92 15.03 58.19 523.34 69765 1/6/05 Hemet/temecula eac REQUEST 12/15/4 Membership 2005 010-1210-412.30-90 25.00 25.00 69766 1/6/05 Hi -way safety 43195 43207 Supplies Supplies 010-4150-410.33-30 010-4150-410.33-30 36.13 605.56 641.69 69767 1/6/05 Home depot credit services 7103396 6054234 7125940 7211557 7125941 7125949 Supplies Supplies Supplies Supplies Supplies Supplies 010-7100-410.33-30 010-7100-410.33-30 010-1700-417.33-10 010-1700-417.33-10 010-1700-417.33-10 010-1700-417.33-10 201.17 62.97 36.60 -36.60 5.00 32.31 301.45 69768 1/6/05 Horizon water 12/16 POLICE DE 12/16/04 CITY Supplies Supplies 010-3100-431.35-10 010-2500-425.21-10 103.80 76.00 179.80 69769 1/6/05 Independent graphics & paint 22746 Supplies 010-1700-417.21-10 43.10 43.10 69770 1/6/05 Information resources A-1700-20041130 Professional services 010-1210-412.30-90 100.00 100.00 69771 1/6/05 lnfosend inc. 15971 Postage 050-1400-414.21-10 1,673.33 1,673.33 69772 1/6/05 Inland Chevrolet CTCS176365 Auto repair 010-7100-410.33-50 1,250.45 1,250.45 City of San Jacinto Warrant Register Date: 01/06/2005 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 69773 1/6/05 Inland foundation eng. inc. 9352 Professional services 054-9000-450.40-01 120.00 120.00 69774 1/6/05 International code council REQUEST 12/14/4 Office supplies 010-3300-431.21-15 116.36 116.36 69775 1/6/05 lntoximeters 157765 Supplies 064-3100-431,40-45 3,645.57 3,645.57 69776 1/6/05 J & j automotive 19471 19505 19509 19520 19441 19442 19510 Supplies Auto repair Auto repair Auto repair Auto repairs Auto repairs Auto repair 010-4150-410.33-50 010-3320-431.33-50 010-3300-431.33-50 010-2500-425.33-50 010-7100-410.33-30 010-7100-410.33-50 050-9000-450.33-30 10.00 472.29 38.50 38.50 464.72 547.05 14.28 1,585.34 69777 1/6/05 Jobs available 426096A Supplies 010-1210-412.36-25 507.38 507.38 69778 1/6/05 John cobb, inc. NOVEMBER 30,04 Services rendered 096-9700-470.40-01 1,700.00 1,700.00 69779 1/6/05 Joni b. goodman 04-12 Professional services 010-2500-425.30-90 1,600.00 1,600.00 69780 1/6/05 Kammeyer & associates inc. 6383G 6384G 6386G 6384G Sept 16 to sept 30, 2004 Oct 1 to oct 30, 2004 Plan checks Plan checks 065-0000-201.06-20 065-0000-201.06-20 065-0000-201.06-20 065-0000-201.06-20 5,280.00 12,384.94 14,410.00 1,210.00 33,284.94 69781 1/6/05 Kelly-moore paint company, inc. 3139101 Supplies 010-4150-410.33-30 105.64 105.64 69782 1/6/05 Koch financial corporation 238345 238345 Street sweeper Street sweeper 056-4150-410.60-10 056-4150-410.60-15 25,405.55 2,556.07 27,961.62 69783 1/6/05 Lancaster inspection services 04-24 Dec 6 2004 to dec 17,04 010-3300-431.10-04 3,040.00 3,040.00 69784 1/6/05 League of california citites 12/13/2004 Membership dues 2005 010-2500-425.31-25 8,462.00 8,462.00 69785 1/6/05 Local government commission N-22152-04-M Membeship renewal 2005 010-1700-417.31-20 75.00 75.00 69786 1/6/05 Main street realty REQUEST 12/16/4 Reimb water dep #00000255 050-0000-229.08-70 120.30 120.30 69787 1/6/05 Matich corporation REQUEST 12/17/4 Final payment - retention 022-0000-210.20-25 123,519.72 123,519.72 69788 1/6/05 Mickey ibarra & associates, inc. 303 Consulting fees nov 2004 010-2500-425.30-90 2,500.00 2,500.00 69789 1/6/05 Micro mobile 11906 11952 Supplies Supplies 010-4150-410.33-50 010-4150-410.33-50 116.16 79.31 323.47 City of San Jacinto Warrant Register Date: 01 /06/2005 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 69789... 1/6/05... Micro mobile... 11947 Supplies 056-4150-410.33-50 128.00 323.47... 69790 1/6/05 Mission uniform services, inc. 17926971 17926972 17925950 17924920 17925948 17925948 17926969 17926969 17927997 17927998 17926976 17929012 17929013 17929014 17927995 17927995 17929011 17929011 S 16697 S 30727 Supplies Uniform supplies Uniform supplies Uniform supplies Uniform supplies Uniform supplies Uniform supplies Uniform supplies Uniform supplies Uniform supplies Uniform supplies Uniform supplies Uniform supplies Uniform supplies Uniform supplies Uniform supplies Uniform supplies Uniform supplies Uniform supplies Uniform supplies 010-4100-410.21-35 010-4150-410.21-35 010-7100-410.21-35 010-7100-410.21-35 050-9000-450.21-35 055-4170-450.21-35 050-9000-450.21-35 055-4170-450.21-35 010-7100-410.21-35 010-4150-410.21-35 010-7400-425.34-05 010-4200-410.21-10 010-7100-410.21-35 010-4150-410.21-35 050-9000-450.21-35 055-4170-450.21-35 050-9000-450.21-35 055-4170-450.21-35 050-9000-450.21-35 050-9000-450.21-35 24.57 49.09 24.57 24.57 35.09 15.94 37.96 12.76 24.57 50.93 24.27 6.07 24.57 50.32 44.76 6.96 44.32 6.40 57.55 36.00 601.27 69792 1/6/05 Mulcock, barry REQUEST 12/16/4 Reimbursement renwal fee 010-4150-410.31-20 34.00 34.00 69793 1/6/05 National business furniture MD1792-PAT Furniture 010-3300-431.40-45 203.82 203.82 69794 1/6/05 Osborne development corporation REQUEST 12/15/4 Refund of fees 028-0000-308.06-70 30,443.77 30,443.77 69795 1/6/05 Overnight industrial 25537 25327 25289 25482 25585 Supplies Supplies Supplies Supplies Supplies 010-2500-425.33-10 010-7100-410.33-10 010-7100-410.33-10 055-4170-450.21-35 010-2500-425.21-10 80.70 150.58 214.96 18.16 109.72 574.12 City of San Jacinto Warrant Register Date: 01/06/2005 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 69796 1/6/05 Pierce plumbing 31465 31133 31195 31139 31185 31009 31184 31158 31158 Supplies Supplies Supplies Supplies Supplies Supplies Supplies Supplies Supplies 010-4150-410.33-30 010-4150-410.33-50 010-4150-410.33-50 010-7100-410.33-30 010-7100-410.33-30 010-3300-431.21-10 055-4170-450.21-80 050-9000-450.33-30 055-4170-450.33-30 33.91 12.61 32.01 29.70 71.17 24.00 44.52 21.13 85.71 354.76 69797 1/6/05 Pins & needles embroidery 3345 Uniform supplies 064-3100-431.40-45 1,023.63 1,023.63 69798 1/6/05 Pitney bowes inc. 385598 Postage 010-2500-425.21-10 203.32 203.32 69799 1/6/05 Pju telecomm 12264 12281 12319 12319 12319 12313 12313 12313 12312 Services rendered Services rendered Telephone Telephone Telephone Telephone Telephone Telephone Telephone 010-1700-417.33-10 010-3100-431.33-10 050-1400-414.40-45 059-1400-414.40-45 055-1400-414.40-45 050-1400-414.40-45 059-1400-414.40-45 055-1400-414.40-45 010-2500-425.33-05 120.00 20.00 156.37 44.68 22.33 248.05 70.87 35.44 797.87 1,515.61 69800 1/6/05 Press enterprise 2514533 2515463 2465907 2493309 2526110 2528316 2520127 2520127 2520127 Advertisment Advertisment Advertisment Advertisment Advertisment Postage Postage Postage Postage 010-1700-417.36-25 010-1700-417.36-25 010-1210-412.36-25 010-1210-412.36-25 010-1210-412.36-25 010-1700-417.36-25 096-1700-417.36-25 096-1700-417.36-25 096-1700-417.36-25 331.70 343.20 983.38 1,462.57 504.19 1,734.70 126.54 119.96 120.64 5,726.88 City of San Jacinto Warrant Register Date: 01/06/2005 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 69801 1/6/05 Quality auto parts D721881 D720473 D721895 D722656 D723404 D721994 D724738 D722524 D719697 D718407 D724510 D726474 D727364 D727342 Supplies Supplies Supplies Supplies Supplies Supplies Supplies Supplies Supplies Supplies Supplies Supplies Supplies Supplies 010-4150-410.33-50 010-4150-410.33-50 010-4150-410.33-50 056-4150-410.33-50 010-4150-410.33-50 010-4150-410.33-50 010-4150-410.33-50 010-7100-410.33-50 010-7100-410.33-50 050-9000-450.33-50 050-9000-450.33-50 010-4150-410.33-50 055-4170-450.33-30 050-9000-450.33-30 30.48 54.58 4.29 142.55 64.26 10.74 74.83 10.78 70.39 7.53 5.28 8.35 3.75 16.15 503.96 69803 1/6/05 Quast tree service 7/13/04 Services rendered 029-8662-410.40-01 852.50 852.50 69804 1/6/05 Ramona animal shelter, inc. 11/19/2004 October2004 010-3320-431.30-90 2,998.13 2,998.13 69805 1/6/05 Regency lighting 506761 Supplies 025-7260-410.21-30 548.45 548.45 69806'. 1/6/05 Reliable SR827200 SR827200 SSG83100 SR827201 SSD01900 SSD01900 SSD01900 SR504100 SR504100 SR504100 SR504101 DN659300 Office supplies Office supplies Office supplies Office supplies Office supplies Office supplies Office supplies Office supplies Office supplies Office supplies Office supplies Office supplies 050-1400-414.21-10 010-1400-414.21-10 010-1400-414.21-10 010-1400-414.21-10 010-1700-417.21-10 099-1700-417.21-10 010-3300-431.21-10 010-1700-417.21-10 096-1700-417.21-10 099-1700-417.21-10 010-3300-431.21-10 010-2500-425.21-10 1.07 68.11 38.64 23.43 132.79, 89.42 41.02, 100.81 100.81 100.83 93.79 237.57 1,146.95 City of San Jacinto Warrant Register Date: 01/06/2005 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 69806... 1/6/05... Reliable... ZRF95601 ZRF95600 SSG83101 Office supplies Office supplies Office supplies 010-4200-410.21-10 010-4200-410.21-10 050-1400-414,21-10 10.66 27.20 80.80 1,146.95... 69808 1/6/05 Riverside, county of 11/18/2004 October release fees 010-3320-431.34-05 88.00 88.00 69809 1/6/05 Riverside, county of 4451 Assessor maps 010-1700-417.21-10 36.00 36.00 69810 1/6/05 Riverside, county of 90088-0411 Services rendered nov 04 010-2500-425.34-20 3,851.63 3,851.63 69811 1/6/05 Rk engineering group, inc. 2004-824 2004-823 2004-742 Engineering services Servcies rendered Servcies rendered 041-4155-410.40-01 065-0000-201.06-47 065-0000-201.06-47 1,106.25 402.50 210.00 1,718.75 69812 1/6/05 Rodriguez, j. REQUEST 12/16/4 Reimb water dep #10024082 050-0000-229.08-70 49.45 49.45 69813 1/6/05 Rodriguez, mirella REQUEST 12/10/4 Mileage reimbursement 010-1701-417.31-20 43.16 43.16 69814 1/6/05 Rogers,anderson,malody & scottIII OCTOBER 31,04 Professional services 010-1400-414.30-90 9,258.00 9,258.00 69815 1/6/05 S.c.a.c.e.o. REQUEST 12/16/4 Membership dues 2005 010-3320-431.31-20 50.00 50.00 69816 1/6/05 Salgado, john REQUEST 12/16/4 Reimb water dep #20011010 050-0000-229.08-70 121.81 121.81 69817 1/6/05 San diego rotary broom co. 90877 90939 Supplies Supplies 056-4150-410.33-50 056-4150-410.33-50 393.29 172.40 565.69 69818 1/6/05 San jacinto police dept, city of REQUEST 12/27/4 REQUEST 12/27/4 Petty cash dec 2004 Petty cash dec 2004 010-3100-431.30-90 010-3100-431.33-10 93,12 1.09 94.21 69819 1/6/05 Sanders, cherry REQUEST 12/16/4 Reimb water dep #50023049 050-0000-229.08-70 117.98 117.98 69820 1/6/05 Shred it 5097161 Services rendered 010-3100-431.21-10 85.00 85.00 69821 1/6/05 Smart & final 27202 27202 27202 214 Supplies Supplies Supplies Supplies 010-1700-417.21-10 010-3300-431.21-10 096-1700-417.21-10 010-2510-425.40-09 13.38 13.38 13.40 16.98 57.14 69822 1/6/05 South kern machinery 01 615067 Supplies 010-4150-410.33-50 235.03 235.03 69823 1/6/05 Staples credit plan 19790 19790 K907849001 Office supplies Office supplies Office supplies 010-1210-412.21-10 010-1100-11.21-10 010-1700-417.21-10 31.35 47.35 108.79 858.38 City of San Jacinto Warrant Register Date: 01/06/2005 Check Number Check Date VendarName Invoice Number Description Account Number Transaction Amount Check Total 69823... 1/6/05... Staples credit plan... K907849001 K907849001 9484928-00001 9484928-00001 4202236001 4202236001 4202236001 4202236001 Office supplies Office supplies Office supplies Office supplies Office supplies Office supplies Office supplies Office supplies 010-3300-431.21-10 096-1700-417.21-10 096-1700-417.21-10 010-1700-417.21-10 010-3320-431.21-10 010-2500-425.21-10 010-3300-431.21-10 010-1700-417.21-10 108.79 108.79 53.86 55.99 64.31 115.72 82.20 81.23 858.38... 69824 1/6/05 Staples credit plan 58754 Office supplies 064-3100-431.40-45 11,262.62 11,262.62 69825 1/6/05 State of california dept of justice 502246 Analysis 010-3100-431.34-05 280.00 280.00 69826 1/6/05 Staterbros 1211202 Supplies 010-1100-411.21-10 108.88 108.88 69827 1/6/05 Stericycle 0003035795 Supplies 010-3100-431.34-05 40.38 40.38 69828 1/6/05 Stetson engineers inc. 13146 13146 Professional services Professional services 050-9000-450.40-01 052-9000-450.40-01 1,748.35 5,221.00 6,969.35 69829 1/6/05 Stirdivants shoes 00114 Boot purchase s. croy 050-9000-450.21-35 140.61 140.61 69830 1/6/05 Strattons janitorial service 0886 0883 0885 884 Services for nov 2004 Services for nov 2004 Services for nov 2004 Cleaning fees nov 2004 010-7400-425.34-05 010-1700-417.34-05 010-1700-417.34-05 010-2500-425.34-05 700.00 425.00 700.00 575.00 2,400.00 69831 1/6/05 Subbarayan krishnan, m.d. 12/06/04 FRANKL 12/10/04 HELM 12/07/04 TRUBEE City sj hep b series Dmv cpe New hire exam 010-1210-412.30-90 010-1210-412.30-90 010-1210-412.30-90 185.00 67.00 115.00 367.00 69832 1/6/05 Sun, the S049608C01A Advertisment 010-1210-412.36-25 780.85 780.85 69833 1/6/05 Texaco fleet management STMT 12/01/04 STMT 12/01/04 STMT 12/01/04 Gasoline Gasoline Gasoline 010-4150-410.21-70 056-4150-410.21-70 055-4170-450.21-70 397.46 744.96 59.57 1,201.99 69834 1/6/05 Thompson publishing group 11/17/2004 Services rendered 010-3300-431.21-15 395.00 395.00 69835 1/6/05 Town & country golf cars 7926 Auto repair 050-9000-450.33-50 192.14 261.97 City of San Jacinto Warrant Register Date: 01 /062005 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 69835... 1/6/05... Town & country golf cars... 7931 Supplies 050-9000-450.33-50 69.83 261.97... 69836 1/6/05 Trans union Ilc 11465207 11465207 Credit check fees Credit check fees 050-1400-414.34-11 050-9000-450.34-10 96.80 -75.00 21.80 69837 1/6/05 Tri-lake consultants, inc. 2622 2627 2628 2624 2629 2630 2652 2655 2658 2663 2661 2651 2649 2650 2626 2625 Professional services Professional services Professional services Professional services Professional services Professional services Professional services Professional services Professional services Professional services Professional services Professional services Professional services Professional services Professional services Professional services 010-4100-410.30-94 052-9000-450.40-01 022-4150-410.40-01 054-9000-450.40-01 054-9000-450.40-01 022-4150-410.40-01 065-0000-201.06-47 065-0000-201.06-47 065-0000-201.06-47 065-0000-201.06-47 065-0000-201.06-47 065-0000-201.06-47 065-0000-201.06-47 065-0000-201.06-47 029-8662417.30-90 010-1700-417.30-90 7,111.56 1,947.50 1,995.00 1,140.00 805.00 825.00 5,337.43 8,639.62. 6,656.86 5,598.87' 2,473.04 8,681.96 4,254.78 293.24 9,075.68 1,150.00 65,985.54 69839 1/6/05 Underground service alert 2004110614 2004110614 Supplies Supplies 050-9000-450.21-35 055-4170-450.21-35 116.90 116.90 233.80 69840 1/6/05 Union bank of califoria REQUEST 12/20/4 REQUEST 12/20/4 Progress pymt 25 Progress pymt 26 054-0000-101.11-15 054-0000-101.11-15 319.44 17.50 336.94 69841 1/6/05 Valley chronicle, the 4510410 Advertisment 096-1700417.36-25 700.00 700.00 69842 1/6/05 Valley service connection 2249 2249 November 04 cleaning fees November 04 cleaning fees 010-7100-410.34-05 010-2500-425.33-10 770.00 350.00 1,120.00 69843 1/6/05 Valley wide recreation 11/03/2004 12/03/2004 October2004 Graffiti removal 010-7101-410.34-05 010-7101-410.34-05 320.12 692.46 1,012.58 69844 1/6/05 Verizon califomia 68847768 Telephone 010-7400-425.35-16 42.35 42.35 City of San Jacinto Warrant Register Date: 01 /06/2005 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 69845 1/6/05 Vulcan materials company 342481 Supplies 010-4150-410.33-30 247.88 247.88 69846 1/6/05 Watson audio 14723 Services rendered 010-2510-425.40-09 80.00 80.00 69847 1/6/05 Western highway products 360157 360118 Supplies Supplies 010-4149-410.40-01 010-4149-410.40-01 251.40 2,165.52 2,416.92 69848 1/6/05 Williams, randy REQUEST 12/6/04 REQUEST 12/8/04 Reimbursement office supp Mileage reimbursment 010-1700-417.21-10 010-1700-417.31-15 42.56 141.00 183.56 69849 1/6/05 Xerox corporation 5955578 5955579 6295179 6544861 6544843 Lease on copiers Lease on copiers Lease on copier Lease on copiers Lease on copiers 010-4200-410.34-05 010-4200-410.34-05 010-2500-425.34-05 010-3100-431.34-05 010-2500-425.34-05 228.51 234.12 1,383.54 484.32 739.58 3,070.07 69850 1/6/05 Xpress ry repairs 2379 Auto repairs 010-4150-410.33-50 237.75 237.75 69851 1/6/05 Yucaipa bike center 12/02/2004 12/06/04 Services rendered Supplies 064-3100-431.40-45 064-3100-431.40-45 3,273.96 3,252.42 6,526.38 69852 1/6/05 Zimmerman consulting engineers 1740 1741 1739 Professional services Professional services Professional services 065-0000-201.06-45 065-0000-201.06-45 065-0000-201.06-45 5,060.00 1,100.00 5,880.00 12,040.00 Total Checks 761,775.17 MINUTES REGULAR MEETING OF THE SAN JACINTO CITY COUNCIL NOVEMBER 18, 2004, 7:00 p.m. San Jacinto Unified School District Board Room 2045 South San Jacinto Avenue, San Jacinto, California ORGANIZATION 1.1 Call to Order Mayor Ayres called the Regular Meeting of the San Jacinto City Council to order at 7:02 p.m. 1.2 Roll Call Present: Chris Carlson-Buydos, Conner, Shaw, Stubblefield, Ayres Absent: None 1.3 Invocation Council Member Ken Shaw gave the invocation. 1.4 Pledge of Allegiance City Treasurer Jim Potts led the Pledge of Allegiance. 1.5 Special Presentations 1.5.1 Certificate of Excellence / Recognition of Brian Ellis' achievement of attaining Eagle Scout rank Mayor Ayres made presentation to give Mr. Ellis his certificate. Mayor Ayres mentioned that Mr. Ellis could not be present this evening to receive his certificate due to this evening being his dad's birthday. Mr. Ellis is a newly crowned Eagle Scout. Mayor Ayres stated that he is impressed by this young man and his caliber: To earn the rank of Eagle Scout you have to earn 21 merit badges. He has earned 39 badges. 1.5.2 Spotlight of the Month — Stadium Pizza / Economic Development Director City Council Meeting November 18, 2004 Page 2 of 25 Economic Development Director Randy Williams spotlighted Stadium Pizza located at 701 West Esplanade, which has been serving the valley for more than 16 years. Dan Nelson is the owner of Stadium Pizza and is very involved in the community with events such as "Lunch with a Firefighter" as well as supporting the Valley Wide Recreation Center athletics programs, as well as the School Board Program which gives out complimentary meals to children with high achievements. Mr. Nelson has a staff of 25 full and part- time employees. Mayor Ayres presented a plaque to Dan Nelson on behalf of the San Jacinto City Council. Mr. Nelson thanked the city for the award and explained that he is a lucky man and enjoys going to work everyday. Knowing that he city appreciates his business being in town is a great feeling. 1.5.3 Federal Legislation Update / Review of Federal earmarks and projects / Request for Council's input / Joni Goodman, San Jacinto's Washington D.C. Lobbyist Joni Goodman presented an update for the Council: "General Congressional overview, there have been changes in Washington congressionally and in our department. It is unsure how all the leaders and department heads are going to check out, but they are taking their places and we will continue to try to get through our projects in the federal government. What is the most important part of what we try to do is to bet some earmarks applied for last year. We don't know the outcome yet. They are going to be on the bills. It is important for San Jacinto to figure out where it would like to go next year. The federal government is on a cycle. The President passes his budget in February. It is important for San Jacinto to come and talk up those projects in January. Both senators like to have forms filled out by mid -February in regards to how much they want to go for and how much. " Ms Goodman mentioned a couple programs that would be a benefit to San Jacinto: • The CalFed bill. Ms Goodman stated it has been signed into law. She stated that the levee is a high priority for the City. The levee project would be a project that could qualify for a CalFed Bill. The bill that was signed is only one step in the process. The second step is very important for congress feel they have to fund this project. It is very important for the City to do anything it can do to push this through. The bill is authorized for five years starting in fiscal year '06. City Council Meeting November 18, 2004 Page 3 of 25 • Ms Goodman further stated that the other bill that is very important this year is the Endangered Species Act which is to be reauthorized and a top priority. • Transportation Authorization (ISTEA) is being housed until May 2005. It was up in September 2004 and they keep extending the bill. They'll wait until the new Congress comes in to deal with it. Highway 79 is earmarked in that bill. • In regards to the museum: The Institute of Museum and Library Services where the earmarked last time in the bill. Ms Goodman stated that she believes the City's museum is up and running and located at the Estudillo Mansion. She suggested putting in a grant application for the library in regards to the Institute of Museum and Library Services in reference to library services for the museum. She stated that the requirements to put in for the grant is that the museum has to be up and running. • EDA — She stated she is not sure what they are doing in reference to grants for the EDA. She believes that the planning grants portion of EDA could be separate and earmarked for the levee. • She stated she went to a meeting on an urban forestry project that has been running since the '70s. The project started out studying Dutch Elm disease with a $20 million appropriation and now has budget for over $33 million. It is something that gets the money from the Federal Government. Sacramento has the original forestry person. She stated she would leave information with the City Manager. Vice Mayor Carlson-Buydos questioned Ms Goodman about public safety, particularly firefighters. Joni Goodman responded that there were $726 million appropriated for the fire grant; the final 2005 appropriation is $715 million. What they did for the grant portion was $650 million which they put in $65 million for staffing. However, the fire grant -- firefighters actually will get less than the previous year. A lot of what is going on in the homeland security area is money was taken out of a lot of the state and local than last year. Mayor Ayres commented on the budget impact for RTA and RCTC not being funded at the local level. Joni Goodman replied that it was the senate who was holding out on the funding figure and that was the big hold up. Ms Goodman also stated she expects that to change. City Council Meeting November 18, 2004 Page 4 of 25 Mayor Ayres stated that the council collectively supports special funding requests for the levee, 79, and the mansion and through the department of justice for PAL. He further stated that he doesn't know who the contingent will be traveling to Washington, D.C., but he will probably go in March. Joni Goodman stated that she does have to stress that Senators Boxer and Feinstein need forms filled out: They are being very strict on the cutoff deadlines. She added that Director Hults helped her last year with the levee. Mayor Ayres reviewed what Joni Goodman does for the City's representatives beginning by being at the airport and for the next 48 hours, shuffles the group into 15 or 16 meetings. It really is a not stop, get-up-and-go meeting with congressmen and senators, then you are at the Pentagon and then the Rayburn Building. You are literally everywhere, and there is no way that any of us could ever have figured that out without a lobbyist back there that can get you from A to B on time. Mayor Ayres stated that if you are not on time, they are on to the next one. Some of these deals are struck in the halls when you are walking down them. It is just an amazing process. Mayor Ayres said that the Council appreciates Ms Goodman coming to San Jacinto. He stated Council Members and staff have been there in the past and will continue to be there. The special earmarked funding that was received last time clearly would not have been possible without Joni Goodman. 1.5.4 Mayor Ayres farewell comments for Jim Conner. Mayor Ayres commented on Jim Conner's service to the community by serving in many capacities: the Chamber of Commerce, School Board, and his nine years on the San Jacinto City Council. He has been an institution as far having the ability to go to someone who has the history of the valley. Mr. Conner, to my right, knows more about historical recollections in this valley than probably most people even know. Mayor Ayres added that his knowledge on water is unparalled. As a business man and a father in this community, he has raised his family, he has been a part of this community and San Jacinto's history for years to come. He thanked him for all that he has done. Mayor Ayres stated he has enjoyed sitting next to Mr. Conner and commented that he has seen the General Fund at its very lowest and is now leaving at one of the highest marks. City Council Meeting November 18, 2004 Page 5 of 25 Council Member Ken Shaw stated that this is kind of a roast for Jim Conner and that he is going to miss Jim Conner when he keeps looking over at his desk and wondering where he gets papers that he hasn't seen; so he thought from time to time he would put something over on his side that has nothing to do with the Council just to see him comment. Ken Shaw added that they are building the new PAL building and the Council decided to name the PAL building the Jim Conner PAL Building. Jim Conner commented to Ken that he really didn't deserve it, he him he agreed, (everyone laughed) but the Council is doing it anyway. Council member Dale Stubblefield stated that it was a privilege to work for Council Member Conner when he was on staff with the City of San Jacinto. The history that Mr. Conner brings to the table will definitely be missed. The Council will certainly want to track him down for any questions that they have regarding the history of San Jacinto. It has also been a privilege serving with him in that he is a very professional man and his integrity is unparalleled. He is a very honorable man. He concluded with a thank you. Thank you. Vice Mayor Chris Carlson-Buydos presented a street sign which says, "Jim Conner Drive" which she noted that he always had a drive for San Jacinto. Mayor Ayres read a plaque and presented it to Jim Conner and asked him to say a few words. Council Member Jim Conner stated that he has been ill and almost didn't come tonight. He was born and raised in Fresno, California moved to and married in southern California. Originally, he thought he would do business in northern California. He worked in Orange County and when one of his competitors decided to fold, he decided this was the place. He stated he named his business after the history of his valley. The name Alta Nursery came from the name of this are which was Alta, California back when Juan Bautista Anza came through here. He camped right on the river here on Saint Hyacinth which is where the name San Jacinto came from. I tried to stay clear of city government, but noted sometimes you have to get involved to get things done for your business. I got drug into the election in 1995 based on the budget. It was a tough first couple of years. The Council had to down size and get it running like a business. Council Member Conner spoke on the Main Street Bridge Project. Bridges were non-existent except for State Street Bridge. As the community developed across the river, there was no way to get City Council Meeting November 18, 2004 Page 6 of 25 across. The First time a contingency went to Washington D.C. it included: Mayor Pat Williams, City Engineer Motlagh, an engineer from a San Diego firm, and Carl Lopez, the Soboba tribal chief. Within two years, the City had the money and had the bridge built. He further stated that the Council Members cannot do it alone. It takes a staff and citizens to accomplish things. Mayor Ayres recessed the Regular Meeting at 7:37 p.m. to celebrate recent and/or upcoming Council Members birthdays. Mayor Ayres reconvened the Regular Meeting 7:54 p.m. 2. PUBLIC COMMENTS: Mayor Ayres introduced Nancy Patton and asked her to introduce the new City Queens. Nancy Patton thanked the Council and Jim Conner. The new queens introduced themselves. Lady Miss San Jacinto thanked the Council for the Vietnam Wall memorial, the Christmas tree lighting, the Estudillo mansion, 4th of July parade, and the event honoring Jerry Lewis. Nancy Patton stated that for those that don't know Jim Ayres retired from the 452"d out at March Air Reserve Base and she is currently serving in a sister unit over there in the 163`d. She is the Senior Master Sergeant there; so they served in the Air Force together, and now live in the same city. She thanked the City Council for the orientation that was given to the new queens. Nancy Patton presented the City with a plaque for the City. Mayor Ayres accepted the plaque on behalf of the city. Michael Fred Allen, 565 East Third Street, "It's only been a couple of months ago since I came in front of the Council and was kind of leery about moving the County Animal control. I did have an incident myself with County Animal Control about a week and a half ago that was something he wished hadn't happened; but they handled it well. It was an incident where myself and my dog became aware of a very large dog caught between my fence and a neighbor's fence. It was after midnight. We called the County Animal Control and Officer Flora came right away and got between the fence. It could have been dangerous. There was no harm to dog, she got the dog out and into the truck. I would like to commend Officer Flora. That is her first name. I don't know her last name." Rorary Smith representing the Rotary Club of Hemet. Mr. Smith stated that for some unknown reason, recently the City had one of their benches at the corner of San Jacinto and Esplanade picked up and taken to their yard. Mr. Smith stated that the benches are their main funding for the Rotary Club. Mr. Smith named several things that are on their brochure that have improved with these resources such as the ability for them to add the handicap ramps at the museum and the airport, the fire safety trailer, and also provide scholarships. City Council Meeting November 18, 2004 Page 7 of 25 One of the businesses has asked for two benches in San Jacinto. They need to find out the regulations and laws for San Jacinto. In the past, on the seat section, they have put the name "Rotary Club of Hemet" so that they can be identified. Many years ago, the Rotary Club of San Jacinto had benches. The Rotary Club of San Jacinto later abandoned that project and gave The Hemet Rotary Club their benches. Mr. Smith requested the Council to let the Rotary Club know what they are to do to comply. This is a tremendous amount of income for the Rotary Club, which in turn helps them provide for the community. Mayor Ayres noted City Manager Cosentini will be in contact the president of the Rotary Club. Len Souza 1305 Freemark Court, San Jacinto- stated that "he hates to make predictions, but there has been an 18% increase in our water fees and we're not through. He is not here to talk about water. He is here to talk about graffiti." Mr. Souza continued that graffiti has a very negative impact on everybody except gangbangers or whoever these people are that mark their turf. It has never been a problem in the Park Hill area in five years that he has lived there. On Monday morning, he headed to work and had seen that his $5,000 wall had graffiti on it. He had also noted that it was also on a masonry wall one block from his house and also another masonry wall on Washington, one block before Hewitt. He stated that he called City's Code Enforcement and left a message and didn't hear anything in 24 hours. He wants to know what the City does, if anything, about litigation or removal of graffiti. He is aware of Hemet's program. He has used it at his place of business about twice a year. As he was coming back to town, he decided to stop and file a complaint with the city. He spoke to Marcee at Code Enforcement. She informed him that Valley Wide was under contract at one time, but now our Public Works Department takes care of graffiti. She inquired as to what type it was; He informed her it was a masonry broken faced type wall. She informed him they would paint over the graffiti. He told them not to paint the wall, as the paint cannot be matched. She told him they would go by and look it. He decided not to make the police complaint. Wednesday afternoon, he came back to the house and noticed it was painted over (5x8) rose color paint over the wall. Mr. Souza was not happy about it and it almost cause him to lose concentration on his driving. He then stated he wrote a letter to contact the City Manager and didn't hear back. He also called Code Enforcement this morning and she has not called him back. Later, he approached Public Works employees by his wall and they apologized. Ray Sanchez commented it was his fault. Mr. Souza stated that the city must rectify this by sand blasting or he will seek regress. He then stated that the major point of this is that there is no policy in place a procedure for people to step on private property and address graffiti in regards to where to do it and when to do it. Mayor Ayres stated to Mr. Souza that City Manager Cosentini will be in touch with him. Bruce Cozar, 570 Estudillo Drive, San Jacinto stated that he is very concerned City Council Meeting November 18, 2004 Pape 8 of 25 about speed bumps. He has been here since 1964 and has never seen an accident on this street since. He is concerned that the people who are living there now decided to get a petition to get these bumps put on his street and thereby de -evaluating his property. He would like to know if these signatures are validated or did anyone do anything about this matter or just pass it. He questioned if the signatures are valid and if anyone has done a survey for flooding. He stated that he was here in 1980 when the City flooded and he knows what that water can do. Now, with the two bumps the water will be diverted and stated that if it is diverted onto his property, someone is in a heap of trouble. He stated that one of the people that signed the petition spoke to him and that they lied to him that it was to get a neighbor out. Mr. Cozar stated that they de -evaluate the property; and if they are so great, they should then put them all over the city. Mr. Souza added that it is saying kids can play in the street. There is a sign that says "Slow, children at play." Mr. Cozar questioned if it says that it is okay for children to play in the middle of the street and added if it be added in the middle of Main Street downtown. He further stated that he was not notified of this petition. Mayor Ayres stated City Manager Cosentini will meet with him. Mr. Cozar stated that he was not satisfied with the City Manager's earlier response. Mayor Ayres stated that he himself will meet with Mr. Cozar and discuss with him the process, how it came to be, and continued that he will contact him tomorrow in regards to getting together. Mr. Cozar stated his work phone number was 925-9511. 3. PUBLIC HEARING 3.1 Appeal of Planning Commission Approval of Vesting Tentative Tract 31097 / Appellant: DR Horton — Continental Series / Public Hearing continued from October 7, 2004 / Applicant's (developer's) request to withdraw - take no action / Community Development Director Applicant has withdrawn request — no action taken 3.2 Landscaping, Lighting, and Park District No. 2 (LLPD No. 2) Annexation No. 13 (Park Meadows 171, LLC Tract 30878-1 & 30878) / City Attorney a) Resolution No. 2637 / A Resolution initiating proceedings for the Annexation of property into LLPD No 2 — Annexation No. 13 / Approve and Adopt b) Resolution No. 2638 / A Resolution approving the Engineer's Report for Annexation No. 13 in to LLPD No. 2 / Approve and City Council Meeting November 18, 2004 Page 9 of 25 Adopt c) Resolution No. 2639 / A Resolution declaring intention to annex property into LLPD No. 2 — Annexation No. 13 / Approve and Adopt City Attorney John Brown stated that this continues the process. This is a process in which the property owner has asked to petition for the inclusion of their property in LLPD No. 2. As part of that process we are required by Propositions 13 and 218 to conduct an election in which point if the lien holder is in favor, we will be able to order the annexation to LLPD No. 2. M/S/C (Carlson-Buydos / Ayres) moved to adopt and approve Resolution Nos. 2637, 2638, 2639 ordering the annexation of Park Meadows 171, LLC Tract 30878- 1 & 30878. Motion carried 5/0. Ayes: Carlson-Buydos, Conner, Shaw, Stubblefield, Ayres Nays: None Absent: None Abstain: None Mayor Ayres opened the Public Hearing at 8:14 p.m. No one was present to support or oppose the resolution. City Clerk Chouinard reported there were no written comments received. Mayor Ayres dosed the Public Hearing at 8:15 p.m. d) Public Hearing / At the conclusion of the public hearing if the City determines that a majority protest does not exist, by motion approve the certification of the election results for adding Tracts 30878-1 & 30878 aka Park Meadows 171 LLC into the LLPD No 2 known as Annexation No. 13/ / Approve and Adopt Resolution No. 2640 / A Resolution ordering annexation of territory into LLPD No. 2 and levying assessment - Annexation No. 13 Mayor Ayres opened the Public Hearing at 8:17 p.m. No one was present to support or oppose the annexation and assessment. City Clerk Chouinard reported there were no written comments received. Mayor Ayres closed the Public Hearing at 8:18 p.m. The City Clerk tabulated ballots: The results are in favor of the annexation and the assessment of $112,613.98. M/S/C (Shaw / Ayres) moved to approve the certification of the election results for adding Tracts 30878-1 & 30878 aka Park Meadows 171 LLC into the City Council Meeting November 18, 2004 Page 10 of 25 LLPD No 2 known as Annexation No. 13/ / Approve and Adopt Resolution No. 2640 / A Resolution ordering annexation of territory into LLPD No. 2 and levying assessment - Annexation No. 13 Ayes: Carlson-Buydos, Conner, Shaw, Stubblefield, Ayres Nays: None Absent: None Abstain None 3.3 Community Development Block Grant (CDBG) Program and Projects Fiscal Year 2005/2006 Public Hearing / Following public comments adjourn (continue) to December 2, 2004 / Redevelopment Operations Manager Redevelopment Operations Manager Steve Pasarow stated that tonight's public hearing is a mandated requirement under HUD regulations for the use of Community Block Grant Funding. It is required to conduct a public hearing and allow the public and community the opportunity to comment on the application and the use of the CDBG funds for the community. Tonight's hearing is to accept these comments. At the end of the public hearing, staff requests that the Council adjourn and continue the meeting until the December 2, 2004 City Council meeting. At which time, the Sub - Committee will make the allocations for the funding for various programs and projects. Mayor Ayres opened the Public Hearing at 8:20 p.m. Mary Snow, 418 East Florida Avenue, Hemet, program director for Central County United Way, stated she is representing two senior programs that the Central County United Way has applied for the CDBG funds for. • First is the Senior Companion Program, which is a program that gives low-income senior volunteers opportunities to serve other seniors in the community. That program offers the senior volunteers a small stipend for their service. • Secondly, the Senior Home Repair Program which provides minor home repairs to low-income senior home owners. Since July, in the Senior Home Repair Program, they have done 113 minor home repairs. 70 or 80 were projected for the whole year. Mrs. Snow thanked the City Council for their support for that program, and stated she will answer any questions they may have. Gail Hepner, Valley Wide Recreation and Park District; 4161 Acacia Avenue, Hemet, thanked the City Council for previous scholarship support; the before and after school programs with the San Jacinto CDBG funding. She added City Council Meeting November 18, 2004 Page 11 of 25 that last year, they were able to provide over 100 scholarships and expect to double that this year. Ms Hepner shared two scholarship stories with the City Council and thanked the City Council for their support. M/S/C (Ayres / Shaw) moved to continue Community Development Block Grant (CDBG) Program and Projects Fiscal Year 2005/2006 Public Hearing / Following public comments adjourn (continue) to December 2, 2004. Motion carried 5/0. Ayes: Carlson-Buydos, Conner, Shaw, Stubblefield, Ayres Nays: None Absent: None Abstain: None Other Public Comment: Jack Warneke, 1183 DeAnza Drive, San Jacinto, President of the Museum Association in San Jacinto noted this organization was founded in 1979 to support the museum. Mr. Warneke stated he is present to update the City Council on the status of the museum. He stated there are funds within the Association and the board has approved to buy a modular building to house the museum collection. The board had money to purchase a building and with Ms Goodman's help, have been able to get the okay from the National Parks Service to get the museum located at the Estudillo Mansion. The ground breaking was this morning. A few hours into the dig the archaeologist stopped it after finding things such as broken glass and bricks, and says now it has to be done by hand. It will slow the process. The Museum Association has already purchased the modular, and it is ready to go. As soon as the archaeologist releases the site, they will get the museum in place. The Association is buying it, but will donate and put the ownership in the hands of the City. He suggested the lobbyist, while she is here, get a tour for a better understanding of what is happening with the museum and the mansion before going back to Washington. Mayor Ayres commended and thanked Mr. Warneke in regards to the leadership he has shown with the project. Several Council Members have visited the site and are impressed with the aggressiveness of the time table Mr. Warneke has worked with these projects. 4. CITY DEPARTMENTS 4.1 Public Works Director's Job Description and Recruitment / Approve job description and authorize director level recruitment / City Manager City Manager Cosentini stated that back in September they did a statewide recruitment. There were only three applicants that did not meet the minimum qualifications for the job. This position is responsible for the City Council Meeting November 18, 2004 Page 12 of 25 entire Public Works Department. Currently it is a superintendent level position being expected to do a department director level job. He believes the applicants thought that if it is a superintendent level job, then they are going to pay at the superintendent level; so the individuals probably thought that they would be expected to do a department head level job and be paid at a superintendent level compensation. Therefore, he believes it resulted in the unsuccessful recruitment. City Manager Cosentini added that his observation the Public Works Department, like other departments in the City, are growing rapidly. He envisions that at the time of build out, there will be 80 to 100,000 people; and the department will grow commensurately with the City. He added that he believes that the City has come to a point in its history that the City needs to make a greater investment. He recommends that the position be reclassified to a public works director position. Suggests that the City go out again for state-wide recruitment and that the salary be left open. The department has 21 employees similar to Community Development Department. Mayor Ayres questioned when, if approved, would they go out for recruitment. City Manager Cosentini stated that recruitment would start immediately and probably interview in February and bring back to Council late February or early March. Vice Mayor Carlson-Buydos believes the job description is light based on what this person does. There is no discussion and no description as to the duties and essential functions relative to water management and systems operations. She added that there is nothing regarding compliances; establishing guidelines and protocols; daily maintenance for Tong -term maintenance standards; long-term plans and rate analysis for water. Vice Mayor Carlson-Buydos added that principles of economic development and redevelopment is not applicable. What is not in the description is anything with water management and operations and expansions. The ground water management plan and the water department need a lot of time and attention at a very professional level. Let's really focus on the areas that need it. The rest of it really is daily maintenance. There is nothing in the description about knowledge of street and pavement maintenance and that is a science in and of itself. She stated she believes the City should look at some of the certifications that might be preferential for that. All that the City has really is license and certificates geared towards water, which is what she believes is needed to stay focused on. She stated she does not agree to keep salary open. Since the City has director level positions analyze this position relative to other director levels, and then adjust a salary range accordingly noting that salary be set within that range depending on qualifications. It needs to be clear that this person is not doing capital improvement planning and City Council Meeting November 18, 2004 Page 13 of 25 engineering: If not clear, applicants will be looking for a salary higher than what this job will warrant. Council Member Conner expressed concern about the temporary filling of the position currently can only work for six months. His time will expire before the suggested rapid salary survey. Council Member Shaw concurred with Vice Mayor Carlson-Buydos and Council Member Conner. Mayor Ayres suggested bring back the job description the 2nd meeting in December. Mayor Ayres added that in the meantime, the advertisement should go out. Vice Mayor Carlson-Buydos stated the salary range needs to comply with others. City Manager Cosentini stated he could provide current department head range. He added that it is difficult to recruit without a salary, unless it is going to be left open and negotiable. If not, the City will have the same hesitation and confusion that it had the first time; therefore, a salary needs to be set. Mayor Ayres stated the Council will have this come back the second meeting in December with all the questions answered. He then directed the Council to e-mail any further comments to the City Manager so that this will go out the second time around. Vice Mayor Carlson-Buydos requested the City Manager: • give the council a revised job description • put in a packet the information on what current department head salary ranges are • Before the next meeting, do some work on what work an operations director has to do. City Manager Cosentini added it would be revised without the engineering function. Vice Mayor Carlson-Buydos concurred to have the current director information and revised job description in a package for the presentation for the staff report on December 2"d. She then questioned when the deadline was for the advertisement. City Manager Cosentini responded they would miss Western Cities magazine due to the 22"d deadline. City Council Meeting November 18, 2004 Page 14 of 25 M/S/C (Carlson-Buydos / Conner) motioned to get the advertisement moving forward and get the revised job description and current salary information and direct staff before the next meeting to review comparable salary ranges relative to the job description and responsibilities. Motion carried 5/0. Ayes: Carlson-Buydos, Conner, Shaw, Stubblefield, Ayres Nays: None Absent: None Abstain: None 4.2 Bus Shelter Advertisement / Ad Hoc Subcommittee recommendation to contract with Hemet/San Jacinto Chamber of Commerce for management ! Approve / City Manager City Manager Cosentini reported that in April he had brought over a report that recommended that the City do the bus shelter advertisement in house. At that time, the Council disagreed with that recommendation and appointed Council Member Shaw as a committee of one to come back with alternatives and recommendations. Since that time, City Manager and Council Member Shaw have conferred on the program and the recommendation now is to enter a contractual relationship as a franchise with the Chamber and split the profits absent the maintenance costs. The Staff underestimated the amount of money that will be received in regards to rent for the panel. The initial estimate was somewhere in the $30,000 range. The Chamber believes the panels are worth much more and that the total program would be like $84,000, minus the cost for maintenance of the facilities. This does not cost reflect the financial costs of the Chamber. Council Member Shaw discussed with City Manager Cosentini about bringing this back to Council for reconsideration. There would have to be a recommendation to negotiate the franchise which would also include some legal parameters in regards to advertisements to make sure that good taste is being followed within parameters and the First Amendment. He believes the staff report outlines the concept. Council Member Ken Shaw stated that he and the City Manager have spent a considerable amount of time in regards to this issue. Originally the City went in and put out a proposal with national advertisers with no response. An in house program was brought up with the money coming out of general funds and it was voted down. Then the Mayor gave him the green light to run this and come up with some ideas. Right now, there are eight bus stops covered all on State Street. Seven have the double kiosks on them. One has a covered bench; so it would be approximately 14 kiosks that could be utilized. Council Member Shaw stated he would like to keep local advertisers. RTA has given them some bus stops. City Council Meeting November 18, 2004 Page 15 of 25 Council Member Shaw added that he believed that at one time, the Mayor had a goal to create income to the program. Another goal that the City Manager and Council Member Shaw had in mind and were working towards began about two or three months ago involving purchasing more. He is concerned that there has not been a lot of maintenance on the stops and the only advertisement that they have had is a public service announcement for the Ramona Pageant last year. Council Member Stubblefield stated that he had been advised by an engineer that the structure on the current advertisement would still fit. The refinements are more subtle. Council Member Shaw stated that the Council has some options in this program in that they could use part of the RTA. The Chamber could go out and solicit, possibly the tribe, and local merchants, keeping it as a local project. If the Chamber is able to sell the advertisements and split it with the City after management fees and maintenance fees, he believes the City could put in three new covered bus stops. Right now, there are collectively 10 —12 uncovered. He stated that he believes it is a doable project, a workable project. Council Member Stubblefield questioned using the net revenue, cleaning the bus stops, and emptying the trash cans. He referenced a situation in April where someone hit the bus stop and questioned whose responsibility it is to replace it. He further questioned if the net revenue at the end of the year would be split up after replacing the bus stop. City Manager Cosentini stated that they have not approached that issue and another misunderstanding is the cost of management. Currently in the staff report it states splitting the revenue after the maintenance cost, which is the cleaning. The Chamber's Executive Director Patty Drusky was under the understanding that the cost of managing the system would be pulled off the net profit and split. I didn't understand it that way; but this is Council Member Shaw's proposal so whatever he proposes to be the deal will be presented to council. Council Member Shaw stated that his belief is that it is part of the Chamber and would pay out for maintenance, but would not want to give anything for management, and would not want to be involved in projects. Vice Mayor Carlson-Buydos questioned splitting it 50/50 wouldn't it cover that. Council Member Shaw stated that is how he understood it. City Manager Cosentini responded that whatever Council Member Ken Shaw is proposing is being put on today with the Council's direction. It is City Council Meeting November 18, 2004 Page 16 of 25 being suggested that the management fee or cost be split before the net is determined. Vice Mayor Carlson-Buydos questioned as to what type of agreement are they looking at and duration. City Manager Cosentini stated that is something that was not touched on. Vice Mayor Carlson-Buydos questioned as to what they want the Council to do tonight. Council Member Ken Shaw replied that what they are proposing tonight is to have the Council look at the plan; and if they like it, they can go into some kind of a contract with numbers and in terms of whatever the council wants to sign as a proposal. Council Member Conner suggested a two-year contract initially. In regards to management a cap is needed. He suggested 10% of gross with a max cap. Up keeping them up is a lot work based on experience from the Rotary Club. They rotate their benches and advertisements and go out and solicit and repair damaged benches. Patty Drusky, CEO of the Hemet/San Jacinto Valley Chamber of Commerce, 615 North San Jacinto Street, Hemet stated that the Mayor expressed to her about getting more bus shelters in the City of San Jacinto. The City Council of San Jacinto has made amazing strides in beautifying the City. The bus shelters have prime advertising place on them and to be empty is not attractive. As CEO of the Chamber she stated that she works with over 800 businesses looking for a creative ways to advertise their businesses; we believe that the Chamber could initiate local advertisers, not national advertisers, and would like to see that happen in this community. Ms Drusky agreed with Council Member Conner that it is a tremendous amount of work and furthered that they would contract out the maintenance. However, in doing that, the organization we would contact would have to purchase equipment to do the maintenance. They would be looking for a term agreement to cover the cost of the equipment or the Chamber would have to purchase it for them. A two-year agreement would be good because it has to be worthwhile for the maintenance people to purchase the equipment to do it. She questioned if he is under the correct understanding that the agreement would be to split the revenues 50% after the all expenses. Mayor Ayres questioned City Attorney Brown if someone drives down the street and takes out one of the bus stops, how does the Council put some language into the proposal that shares that cost, or is it solely the responsibility of the City of San Jacinto? City Council Meeting November 18, 2004 Page 17 of 25 City Attorney Brown responded that normally the situation that is run into is a complete reversal liability where that liability is shifted from the City of San Jacinto to the other party; and that they agree to indemnification and hold us harmless. Typically, that is a bargain struck resulting from private parties receiving enough monetary consideration to make it worth their while to assume the risk. Attorney Brown explained a suit is possible but not likely. Mayor Ayres stated that he still believes it is a money generator for the City of San Jacinto. Mayor Ayres suggested putting language of whatever that is approved tonight, provided the money doesn't go into the general fund and is forgotten about. The bus will still continue to be out there without shelters. A certain percentage of the profit on the existing bus shelters particularly as the bus shelters grow needs to be invested in more shelters. The City should be making more money across the board if that is done. He expressed his greatest concern is to see benches produced. Council Member Conner questioned what is bad about national advertising; because every product at every store at WaI-Mart or whatever is a national product such as computers or software et cetera, and these companies have a lot of money. Ms Drusky stated the Chamber is not opposed to national advertising, the Chamber would like to see some local advertising in there because a lot of the local businesses are looking for some unique ways of doing advertising, therefore they would like to make it a priority that it be local advertising. Council Member Conner stated the national advertisers also pay for newspaper ads and have their product in there. Ms Drusky stated that it is just a priority to give the local businesses the advertising opportunity as a priority not as an opposition to national advertising. Mayor Ayres stated he doesn't think the package is complete and suggested to bring it back the second meeting in December. He further stated that he would like to discuss the term of the contract more among other things. Vice Mayor Carlson-Buydos responded that she believes this item needs a lot more details, she is concerned about content, protocol, contract terms, and what parameters are to be set. Mayor Ayres stated that back in April the Council had talked about content such as not having multiple cigarette ads in a row, there is some guidance he could get from RTA that talks about that. City Council Meeting November 18, 2004 Page 18 of 25 City Attorney Brown stated that though this is commercial speech, it is protected speech whether it is cigarettes, condoms, or liquor. That is why you see those advertisements increasingly, because it is protected speech. Obviously, things that are grossly offensive the City could probably restrict. Vice Mayor Carlson-Buydos stated that whatever is in the contract has to be legally defensible compliable. Attorney Brown stated that he believes it is a practical matter in relation to good taste and hopefully will be community minded people who advertise using this program. City Manager concurred to reschedule for the 2"d meeting in December. 4.3 Estudillo Mansion Committee Vacancy / Appoint a 2004 applicant based on the Historical Preservation Committee's recommendation to fill the vacancy on the Estudillo Mansion Committee with the term expiring the same as vacated seat - August 2007 / Historical Preservation Committee Council Member Conner, Historical Preservation Committee, stated that they originally interviewed eight candidates. (Council Member Shaw was sitting in for Dale when they did the interviews). He added that that there were four very qualified candidates. Having conducted the interviews, they recommend Don Blubaugh be appointed. M/SIC (Ayres / Carlson-Buydos) motioned to appoint Don Blubaugh based on the Historical Preservation Committee's recommendation to fill the vacancy on the Estudillo Mansion Committee with the term expiring the same as vacated seat - August 2007. Motioned Carried 5/0. Ayes: Carlson-Buydos, Conner, Shaw, Stubblefield, Ayres Nays: None Absent: None Abstain: None Mayor Ayres stated that although Mr. Blubaugh is not present this evening, Council will contact him and let him know he was appointed to the Committee. 5. CONSENT CALENDAR 5.1 Warrants at 11/18/04 / Approve / Finance Director 5.2 November 4, 2004 Regular Minutes / Approve / City Clerk 5.3 September 2, 2004 Regular Minutes / Approve / City Clerk City Council Meeting November 18, 2004 Page 19 of 25 5.4 Treasurer's Report at September 30, 2004 / Receive and File / Finance Director 5.5 Final Parcel Map 32060 - Michael English / Approve for recordation / Community Development Director 5.6 Final Tract Map 29859 - 82 San Jacinto LLC ! Approve for recordation and Authorize City Manager to execute Subdivision Agreement/ City Engineer 5.7 Final Tract Map 30878-1 and 30878 - Park Meadows 171 LLC / Approve and Authorize the City Manager to execute the Subdivision Agreement 5.8 Resolution No. 2641 / A Resolution initiating annexing certain territory (San Jacinto Ranch Country View Estates LLC - Tract 30335) into Assessment District No. 2003-01 Annexation No. 7 / Approve and Adopt ! City Attorney and Special Tax Consultant 5.9 Resolution No. 2642 /A Resolution for approval of Engineer's Report and setting the Public Hearing for Annexation into Assessment District 2003-01 ( San Jacinto Ranch Country View Estates LLC) Annexation No. 7 / Approve and Adopt ! City Attorney and Special Tax Consultant 5.10 Surplus vehicles and equipment / Approve release and public auction / Public Works Superintendent 5.11 Community Development Block Grant (CDBG) Program - reprogram FY 2004/2005 Program Funds / Approve / $50,000 in CDB funds from S.SJ108 (Museum Relocation) to 3.SJ107 (Police Activities League Project) / Community Development Director 5.12 Ordinance No. 04-08 ! An Ordinance adding Chapter 8.56 to the San Jacinto Municipal Code concerning surface mining and reclamation / Approve second reading and Adopt Ordinance 04-08 and by further motion read by title only: An Ordinance of the City of San Jacinto, California, adding Chapter 8.56 to the San Jacinto Municipal Code concerning surface and reclamation ! Community Development Director 5.13 Conditional Use Permit 7-03 / Ratify Planning Commission's approval of CUP 7-03 based on the Findings of Fact and Conditions Approval, permitting the construction of a 20 unit apartment complex located City Council Meeting November 18, 2004 Page 20 of 25 on the east side of Santa Fe Avenue, north of Midway Avenue / Community Development Director 5.14 Conditional Use Permit 1-04 / Re -ratify the Approval of CUP 1-04 based on the Findings of Fact and Conditions of Approval allowing installation of a clustered wireless telecommunication facility located at northeast corner of a 2.65 acre commercial parcel at 1283 Ramona Expressway / Community Development Director 5.15 Conditional Use Permit 8-03 / Ratify Planning Commission's approval of CUP 8-03 based on the Findings of Fact and Conditions Approval, permitting the construction of a vehicle impound yard on a .62 acre parcel, located on east side of Buena Vista and north of Esplanade Avenue, zones M-1 / Community Development Director Mayor Ayres pulled Agenda Item 5.3 (9/2/04) Minutes and continued to it to December 2, 2004. Vice Mayor Carlson Buydos pulled Agenda Item 5.14. M/S/C (Ayres / Shaw) motion on balance of Consent Calendar items 5.1, 5.2, 5.4, 5.5, 5.6, and 5.7. 5.8, 5.9, 5.10, 5.11, 5.12, 5.13, 5.15. Motion carried 5/0. Ayes: Carlson-Buydos, Conner, Shaw, Stubblefield, Ayres Nays: None Absent: None Abstain: None Mayor Ayres requested a staff report, public comments, council discussion, a motion and vote on each of the pulled items. 5.14 Conditional Use Permit 1-04 / Re -ratify the Approval of CUP 1-04 based on the Findings of Fact and Conditions of Approval allowing installation of a clustered wireless telecommunication facility located at northeast corner of a 2.65 acre commercial parcel at 1283 Ramona Expressway / Community Development Director Vice Mayor Carlson-Buydos stated that this has been before the Council before and has come back because of notice of hearing issues. She questioned if this item is two towers or three different towers and what other structures are in the area that limit the height of the towers. She further questioned the structure's compatibility and why it isn't commercial; and which type of antenna/tree it is. Community Development Director Tim Hults stated that this is a palm tree that has the antenna within the ball and for a second antenna array, it would be trunk mounted, flushed and clad to look City Council Meeting November 18, 2004 Page 21 of 25 like a palm. The closest structure is the hay shed next door for height issue. Vice Mayor Carlson-Buydos stated she is questioning the compatibility because how far it is set back from the residential development. Director Hults stated that there is a parcel between this individual location and Blodgett Street. The parcel itself is approximately 600 feet. He also added that it will be about 150 feet from Blodgett Street. It is roughly 500 — 600 feet from Ramona Expressway. Vice Mayor Carlson-Buydos stated that she usually has photo simulations from different locations. She is not sure if it will be ratified tonight. She questioned the compatibility of what is there in the area now versus taking the whole area, which is General Plan right now and not even zoned commercial. The whole area creates a nice commercial complex. She questioned if the site was commercial with a legal non -conforming residential use would now it be a similar situation as the Sanderson/Ramona site? Director Hults replied affirmatively. Vice Mayor Carlson-Buydos questioned how they would review this residential or commercial? Director Hults stated it would be reviewed as commercial. Vice Mayor Carlson-Buydos questioned if that also applied to the set back, though the uses there are residential. Director Hults replied affirmatively. Vice Mayor Carlson-Buydos stated that based on these questions, she wants to be sure that it fits, and would like to set it for a hearing. She expressed concern about the area being slated as commercial with the proximity and aesthetic issues. She further stated that the area will probably all go commercial, but wants to make sure if it goes residential, it complies. Attorney Brown noted there may be time restraints based on Planning Commission approving the environmental review process. Mayor Ayres left meeting. Council Member Stubblefield concurred to set the matter to a hearing. City Council Meeting November 18, 2004 Page 22 of 25 Director Hults read engineering conditions. 1. The applicant shall agree to indemnify, hold harmless, and defend the City, its officers, agents and employees, from any and all liability or claims that may be brought against the City arising out of its approval of this permit, or arising out of operation of the facility, save and except that caused by City's active negligence. 2. The use hereby permitted is for a clustered wireless telecommunication facility with two 45' mono -palms located on APN: 431- 040-053. The effective date of issuance of this permit is the date it is ratified by the City Council. The applicant must activate the permit within one-year after ratification or it shall become null and void. 3. Each mono -palm shall be constructed to permit co -location. One cellular provider in the palm -ball and one cellular provider in the palm trunk. No antenna array shall be permitted in the palm frond structure. 4. All applicable development fees effective at the time of issuance of the building permit shall be paid. 5. All new and existing utilities shall be located underground as per Ordinance #820. 6. Exterior lighting shall be a manually -operated or motion detector controlled light above the equipment shelter door. Light shall be kept off except when personnel are actually present at night. 7. Prior to the issuance of a Certificate of Occupancy, all utility substructures shall be located and/or screened with landscaping material so as to minimize visibility from the public right of way. 8. Prior to the issuance of a preliminary (rough) grading permit, the developer shall submit a soils report to the Planning Department. 9. Grading and public improvements shall be installed in accordance with City standards and specifications. The tops of all graded slopes shall be at the property line. 10. Standard commercial approach and asphalt driveway shall be 2% inch thickness over a compacted native base. Plans shall be submitted to the City Engineer for work outside the Caltrans right-of-way. 11. Additional pavement, striping and signing improvements shall be provided to allow for right and left turns. Plans shall be submitted to and permitted by the Caltrans. City Council Meeting November 18, 2004 Page 23 of 25 12. Prior to issuance of a building permit, the developer shall submit landscape and automatic watering system plans for the facility. Landscaping improvements shall be installed prior to issuance of a Certificate of Use and Occupancy. 13. Prior to issuance of a building permit, the developer shall submit landscape and automatic watering system plans for the facility. Landscaping improvements shall include the installation of two15-foot and two 20-foot high palm trees and specimen size trees shall be planted on the exterior of the facility to screen the equipment shelters. Improvements shall be installed prior to the issuance of a Certificate of Use and Occupancy. 14. Prior to issuance of Certificate of Occupancy, the developer shall install a 6-foot high split face block wall around the facility. Access to the facility shall be through two 6-foot wide iron rod gates with a mesh backing and a "Knox" rapid entry lock or box. Plans shall be submitted to the Planning Department prior to the issuance of a building permit. 15. Antennas and all support structures shall be painted to match the color of the palm fronds. 16. Simulated palm trunk, the cladding on the steel monopole shall consist of a textured coating and etched in a manner to emulate the appearance of the trunk of a palm tree. 17. Each equipment shelter shall be 11'x20'x10' and shall consist of an insulated prefabricated metal structure with an exposed aggregate exterior. 18. This use permit may be modified or revoked by the City Council or Planning Commission should they determine that the proposed use or conditions under which it is being operated or maintained is detrimental to the public health, welfare or materially injurious to property or improvements in the vicinity or if the property is operated or maintained so as to constitute a public nuisance. M/S/C (Stubblefield / Conner) / moved to re -ratify the Approval of CUP 1-04 based on the Findings of Fact and Conditions of Approval allowing installation of a clustered wireless telecommunication facility located at northeast corner of a 2.65 acre commercial parcel at 1283 Ramona Expressway motion to set a ratification hearing for CUP 1-04 Approval. Motion carried 4/0. Ayes: Carlson-Buydos, Conner, Shaw, Stubblefield Nays: None Absent: Ayres Abstain: None City Council Meeting November 18, 2004 Page 24 of 25 Vice Mayor Carlson-Buydos recessed the regular meeting to consider the Redevelopment Agency Agenda at 9:22 p.m. Vice Mayor Carlson-Buydos reconvened the Regular Meeting following the Redevelopment Agency Meeting at 9:24 p.m. 6. MAYOR / COUNCIL MEMBER REPORTS / DISCUSSIONS 6.1 Committee and/or Agency Agendas / Receive and File / City Clerk Council Member Shaw stated the City of San Jacinto presented a proclamation to the Central County United Way on their grand opening. Council Member Stubblefield stated that the Council Members voiced their opinions at the Manager's Forum of WRCOG requesting that the office space not be increased by 1/3 vote, plus an 8.8%. It doesn't look good. Vice Mayor Carlson-Buydos stated she does not have anything to report from Class Action. She stated that based on the presentation by Federal Lobbyist Joni Goodman felt our report is good in regards to the issues before the City Council and encouraged the City Council members to converse with her; would like to have to City Council especially in regards to what happens to Hwy 79 suggestions and miscellaneous projects and opportunities for San Jacinto. She also reiterated on the importance of having the proper forms filled out and into the Senator's office. Vice Mayor Carlson-Buydos recessed the Regular Meeting at 9:27 p.m. and reconvened in Closed Session at 9:35 p.m. 7. CLOSED SESSION 7.1 CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 Property: Assessor's Parcel Numbers (APNs) Willie DeJong - 431- 110-006, San Jacinto 29 - 431-100-026, Gordon Hurst - 431- 100-009, John Haagsma - 431-110-007, Dale Bartel - 431- 110-009 & 431-110-010, Donald Plueger - 431-150-001 & 431- 150-002 & 431-150-029, Alyce Spar - 431-150-013, John Shogren 431-150-022 Agency negotiator: Peter A. Cosentini, City Manager Negotiating parties: Willie DeJong; San Jacinto 29 officer or appointee; Gordon Hurst; John Haagsma; Dale Bartel; Donald Plueger; Alyce Spar; John Shogren City Council Meeting November 18, 2004 Page 25 of 25 Under negotiation: Price and Terms No reportable action. 8. ADJOURNMENT Following a motion and a second, vice mayor adjourned the meeting at 10:24 p.m. City of San Jacinto by Jim Ayres, Mayor ATTEST: Dorothy L. Chouinard, City Clerk Approved as read: Approved as amended: A 5.3 MINUTES REGULAR MEETING OF THE SAN JACINTO CITY COUNCIL DECEMBER 2, 2004, 7:00 p.m. San Jacinto Unified School District Board Room 2045 South San Jacinto Avenue, San Jacinto, California 1. ORGANIZATION 1.1 CaII to Order Mayor Jim Ayres called the Regular Meeting of the San Jacinto City Council to order at 7:00 p.m. 1.2 Roll Call Present: Jim Ayres, Chris Carlson-Buydos Buydos, Jim Conner, Ken Shaw, Dale Stubblefield, and Council Member Elect Robert Ritchie Absent: None 1.3 Invocation Rev. Sauter gave the invocation. 1.4 Pledge of Allegiance City Treasurer Jim Potts led the Pledge of Allegiance. 1.5 Special Presentations 1.5 (A) By unanimous consent this item was added to the agenda at the request of the Police Department: Sergeant Purvis presented a plaque to Earl Parker after reading the inscription. Mr. Parker assisted in the capture of a burglar while the burglary was in progress. Mr. Parker thanked the Council and the department for the recognition and noted that he hoped his neighbors would do the same. 1.5.1 Certificate of Excellence / Recognition of Brian Ellis' achievement of attaining Eagle Scout rank Mayor Ayres introduced Brian Ellis and explained the achievement of having reached Eagle Scout rank: 21 merit badges are required and he succeeded in earning 39, nearly double the required amount. He belongs to Boy Scout Troup 43. Mayor Ayres read the City Council Minutes December 2, 2004 Page 2oi15 Certificate of Excellence; presented it to Brian; and recognized his parents for being supportive of their son's accomplishments. 1.6 Council Members Elect Jim Ayres, Chris Carlson Buydos, and Robert Ritchie; and City Treasurer James W. Potts / Oath of Office City Clerk Dorothy Chouinard gave the newly elected Council Members and the City Treasurer Jim Potts their Oath of Office simultaneously. They were then seated at the dais. 1.7 Council Reorganization / Mayor and Vice Mayor Selection City Clerk Chouinard conducted the election of the mayor. Nominations were opened for mayor. Mayor Ayres thanked the Council and the City Clerk for the past two years: The Council went after an aggressive agenda to make changes internally and externally. Mayor Ayres noted that his nominee served on Planning Commission for four years with him and the past five years on City Council. In his opinion, she is qualified and nominated Chris Carlson Buydos as the next mayor of San Jacinto, noting it will be the second female mayor in San Jacinto's history. Hearing no other nominations, City Clerk Chouinard closed nominations. Chris Carlson Buydos was elected by acclamation. Former Mayor Ayres presented a gavel to Mayor Buydos. City Clerk Chouinard turned the meeting over to Mayor Buydos. Mayor Buydos called for nominations for Vice Mayor: Council Member Ayres nominated Dale Stubblefield. Hearing no other nominations Mayor Buydos closed the nominations. City Clerk Chouinard concurred that Vice Mayor Stubblefield was elected by acclamation. Council Member Ayres presented Vice Mayor Stubblefield with a gavel. 1.7.1 Local Appointments List (agency, committee and subcommittee appointments) Review appointments to be made at 12/16/04 City Council Meeting — no action required 12/2/04 / City Clerk No action required. Mayor Buydos instructed the other Council Members to inform her of which committees they would like to serve on, as the appointments will be made at the next Council meeting. Mayor Buydos presented a plaque to former Mayor Jim Ayres for his dedicated service over the past two years. Vice Mayor Stubblefield then presented to former Mayor Ayres City Council Minutes December 2, 2004 Page 3 of 15 a gavel commemorating his past two years as mayor, from December 5, 2002 to December 2, 2004. Vice Mayor Stubblefield presented a gavel to Mr. Conner, which commemorates the time he served as Mayor, December 4 1995 to December 1, 1997 and again from May 16, 2002 to December 5, 2002. Mayor Buydos recessed the meeting at 7:12 p.m. for refreshments for everyone to welcome the new council and bid farewell to Jim Conner. She then reconvened the meeting at 7:35 p.m. Council Member Shaw congratulated Mayor Buydos and then presented flowers to her. 2. PUBLIC COMMENTS: Dan Walters, Hemet, speaking on behalf of Supervisor Elect Jeff Stone and his Chief of Staff; commented they are there for any assistance they can provide and constituent requests will be their priority. Mr. Walters wished them the best of luck. 3. PUBLIC HEARING 3.1 Public Hearing continues from November 18, 2004 / Community Development Block Grant (CDBG) Program Selection of Projects and Programs for Fiscal Year 2005/2006 / Approve and approve the reprogramming of unused funds from Project No. 3.SJ099 ($1,975) and Project No. 3.SJ106 ($1,800) into the Street and Sidewalks Replacement Program / Redevelopment Operations Manager Redevelopment Operations Manager Steven Pasarow gave the Staff Report. Manager Pasarow commented that the Public Hearing was opened on November 18th, 2004. The Public Hearing was continued to further accept public comment and to allow the Council Subcommittee additional time for review and to formulate their recommendation to the Council. Manager Pasarow then reviewed the subcommittee's recommendations: • Valley Restart Shelter, Inc • Assistance League of Hemacinto • Central County United Way — Senior Home Improvements • San Jacinto Police Activities League $ 2,123.00 $ 5,000.00 $10,000.00 $15,000.00 City Council Minutes December 2, 2004 Page 4 of 15 The total amount for recommended funding of public services is $32,123. The following is a breakout of the recommendation for non-public service funding is $201,652.00, which includes: • City of San Jacinto — Neighborhood Cleanup $2,000.00 • City of San Jacinto — Code Enforcement Program $136,000.00 • City of San Jacinto — Streets & Sidewalk Replace- ment Program $59,877.00 • Reprogram Funds FY 2004-5 $3,775.00 Mayor Buydos opened the Public Hearing at 7:42 p.m. Erica William Hopkins, 25090 Iris Avenue #A13-104, Moreno Valley. Ms Hopkins spoke on behalf of People Empower People. It is a program for home buyer education for low & moderate income families. She noted there is a 68% homeownership gap between races other than white; there is a lack of understanding about the process, whish is identified as the #1 reason for the gap followed by the down payment. The program would be free to participants. It is a way to provide financial literacy. The program is a total of 8 hours and is accredited through Washington, D.C. Completing the course makes participants eligible for some federal funds. The program is designed to help 120 families. With no further public comments and no written comments, Mayor Buydos closed the Pubic Hearing at 7:44 p.m. Vice Mayor Stubblefield commented that he and Council Member Ayres met with Manager Pasarow. There were approximately 10 applications that could not be filled. He highlighted the emergency shelter; the senior home repair program; Operation School Bell — provides backpacks to children and did well last year; and noted the need that PAL (Police Activity League) serves. Council Member Ayres concurred. Their recommendation was to spread the money over as diverse amount of groups as possible. On the public service side those programs mentioned by Vice Mayor Stubblefield and on the public facilities side: the neighborhood clean up; code enforcement and sidewalk programs, which have greatly enhanced and improved the low and moderately low income neighborhoods of the City. Council Member Shaw commented he believes he has to abstain because he is employed by United Way. M/S/C (Ayres / Stubblefield) moved to approve as presented (see table below) with the exception of the home repair allocation, which will go to a separate vote. Motion carried 5/0. City Council Minutes December 2, 2004 Page 5 of 15 FY 2005/2006 CDBG Funding Recommendations Applicant Public Service Programs/Projects Funding Valley Restart Shelter, Inc. Emergency Shelter Bed Acquisition $2,123.00 Assistance League of Hemacinto Operation School Bell $5,000.00 Central County United Way Senior Home Repair Program $10,000.00 San Jacinto Police Activities League (PAL) PAL Program $15,000.00 Total Public Service Funding: $32,123.00 Public Facilities and Code Enforcement Projects and Programs City of San Jacinto Neighborhood Cleanup $2,000.00 City of San Jacinto Code Enforcement Program TOTAL $136,000.00 $138,000.00 City of San Jacinto Streets/Sidewalks Replacement Program Reprogram Funds (FY 2004-05) TOTAL $59,877.00 $3,775.00 $63,652.00 Total Non-public Service Funding: $201,652.00 TOTAL FUNDING $233,775.00 Ayes: Ayres, Ritchie, Shaw, Stubblefield, Buydos Nays: None Absent: None Abstain: None M/S/C (Ayres / Stubblefield) moved to approve the Central County United Way Senior Repair Program (see table above) as presented. Motion carried 4/0, with Council Member Shaw abstaining. Ayes: Ayres, Ritchie, Stubblefield, Buydos Nays: None Absent: None Abstain: Shaw 3.2 Public Hearing - At the conclusion of the Public Hearing and the certification of the election results for adding T31097 into CFD No. 2003-1 for Police and Fire Services aka Annexation No. 11 / City Council Minutes December 2, 2004 Page 6 of 15 Resolution No. _ / A resolution certifying the results of an election and adding property to Community Facilities District No. 2003-01 / Annexation No. 11 — T31097 aka Continental Residential Inc / Approve and Adopt / City Attorney & Special Tax Consultant Mayor Buydos opened Public Hearing at 7:49 p.m. Hearing no one wishing to speak, Mayor Buydos continued the Public Hearing to December 16, 2004 at approximately 7:10 p.m. based on unanimous consensus of the Council. 3.3 At the conclusion of the Public Hearing, declaring the results of the assessment ballot tabulation, confirm assessment and ordering road, street and highway maintenance for certain property (commonly known as San Jacinto Ranch Country View Estates, LLC) into Assessment District No. 2003-1 / Resolution No. 2644 / A resolution declaring the results of the assessment ballot tabulation for the annexation of certain property to Assessment District No 2003-1 (AD 2003-1) pursuant to the Benefit Assessment Act of 1982, order maintenance work therein and confirming the diagram and assessment — Annexation No. 7 / Approve and adopt / Special Tax Consultant and City Attorney Following the Staff Report by City Attorney John Brown, Mayor Buydos opened the Public Hearing at 7:49 p.m. There was no one present to support or oppose the annexation and levying of assessments. Clerk Chouinard reported that no written protests have been received. Clerk Chouinard reported the outcome, certifying the results were in favor of the annexation and the total assessment of $16,470.99. Mayor Buydos announced that a majority of the assessment ballots submitted are in favor of said annexation and levying of assessments. Mayor Buydos closed the public hearing at 7:50 p.m. M/S/C (Ayres / Stubblefield) moved to approve and adopt Resolution No. 2655 / A resolution declaring the results of the assessment ballot tabulation for the annexation of certain property to Assessment District No. 2003-1 (AD 2003-1) pursuant to the Benefit Assessment Act of 1982, order maintenance work therein and confirming the diagram and assessment known as Annexation No. 7. Motion carried 5/0. Ayes: Ayres, Ritchie, Shaw, Stubblefield, Buydos Nays: None Absent: None Abstain: None City Council Minutes December 2, 2004 Page 7 of 15 3.4 Landscaping, Lighting, and Park District No. 2 (LLPD No. 2) Annexation No. 28 (Bursup Inc APNs 435-091-026 and 435-091-027) / City Attorney a) Resolution No. 2645 / A Resolution initiating proceedings for the Annexation of property into LLPD No 2 — Annexation No. 28 / Approve and Adopt b) Resolution No. 2646 / A Resolution approving the Engineer's Report for Annexation No. 28 in to LLPD No. 2 / Approve and Adopt c) Resolution No. 2647 / A Resolution declaring intention to annex property into LLPD No. 2 — Annexation No. 28 / Approve and Adopt City Attorney John Brown gave the Staff Report. There was no one present to oppose or support the annexation. M/S/C (Ayres / Shaw) moved to approve and adopt Resolution Nos. 2645, 2646, and 2647 as stated above in Agenda Items 3.4(a), 3.4(b), and 3.4(c). Motion carried 5/0. Ayes: Ayres, Ritchie, Shaw, Stubblefield, Buydos Nays: None Absent: None Abstain: None d) Public Hearing / At the conclusion of the public hearing if the City determines that a majority protest does not exist, by motion approve the certification of the election results for adding APN 435 (Bursup Inc) into the LLPD No 2 known as Annexation No. 28 / Approve and Adopt Resolution No. 2648 A resolution ordering annexation of territory into LLPD No. 2 and levying assessment - Annexation No. 28 Mayor Buydos opened the Public Hearing at 7:52 p.m. There was no one present to support or oppose the annexation and levying of assessments. City Clerk Chouinard reported there were no written comments received. Following the tabulation of the ballots, Clerk Chouinard reported the ballots were in favor of the annexation and levying of the assessment; the total assessment being $1,226.44. Mayor Buydos closed the Public Hearing at 7:53 p.m. Mayor Buydos announced that a majority of the assessment ballots submitted are in favor of said annexation and levying of assessments. City Council Minutes December 2, 2004 Page 8 of 15 M/S/C (Stubblefield / Ayres) moved to approve and adopt Resolution No. 2648 / A Resolution ordering annexation of territory (Bursup Inc APN 435- 091-026 and APN 435-091-027) in LLPD No. 2 and levying the assessment. Motion carried 5/0. Ayes: Ayres, Ritchie, Shaw, Stubblefield, Buydos Nays: None Absent: None Abstain: None 4. CITY DEPARTMENTS 4.1 Under Grounding Existing Power Lines on Washington Avenue — Rancho San Jacinto Development / Direct Staff / Community Development Director Community Development Director Tim Hults commented that is a prevailing legal issue and not sure the numbers in the Staff Report are as accurate as needed for the Council to make a sound decision, as they are believed to be low. Consequently staff requests continuation. Council agreed to hear the item at a later date. 4.2 Public Works Director's Job Description / Approve job description and set salary / City Manager City Manager Peter Cosentini reported that this item needs to be reported out after the closed session regarding labor negotiations this evening, as he believes this has a direct effect on other departments. Mayor Buydos concurred and noted this item would be brought back following closed session. 4.3 Resolution No. 2649 / A Resolution approving that certain assignment and assumption of specified rights with Consent Agreement by and between the City of San Jacinto, the County of Riverside and Valley Health System and making certain findings related thereto / Direct staff or approve and adopt / City Manager and City Attorney City Attorney Brown noted this method of paying back the loan is of concern because it involve Measure A funds. There needs to be a good paper trail and consensus; simply put — the County is wanting to reprogram the payment based on funds due and owing us; it would allow City Council Minutes December 2, 2004 Page 9 of 15 another public entity to benefit, which is also a benefit to us — it facilitates additional money for another public entity. Mayor Buydos questioned if what other entities are doing, i.e. City of Hemet and United Way. Attorney Brown responded that he is unaware of what they are doing. Council Member Ayres it was requested by Supervisor Venable, that the money to be paid back and paid to hospital to cover the cost of the expansion of its emergency facility. Attorney Brown informed the Council it has no has no net monetary consequences to the City: However he understands City Manager Cosentini's concerns. Because the money came out of City's Measure A funding that passes through the County that someone might argue that is the only way to pay it back. He as worked with the counsels for RCTC and Riverside County to review and resolve. Council Member Ritchie questioned what is the position from the other cities? Attorney Brown responded he is not aware of any other allocation requests. Council Member Ayres explained that Supervisor Venable had before the March election $8 million in discretionary development money. He contacted cities in his district. Actually it is an advance on Measure A funds. San Jacinto receives approximately $250,000 annually. The City borrowed $1 million to be paid back in five years at 0% interest. Supervisor Venable requested that it be paid back immediately after he was not reelected. The City at that time didn't have the money. He then came back with this proposal, as he believes the money is paid to the County and they can do what they want with it. M/S/C (Ayres / Stubblefield) moved to approve and adopt Resolution No. 2649 / A Resolution approving that certain assignment and assumption of specified rights with Consent Agreement by and between the City of San Jacinto, the County of Riverside and Valley Health System and making certain findings related thereto. Motion carried 5/0. Ayes: Ayres, Ritchie, Shaw, Stubblefield, Buydos Nays: None Absent: None Abstain: None City Council Minutes December 2, 2004 Paae 10 of 15 4.4 Planning Commissioner Application Ad -Hoc Review Committee / Select subcommittee to do the interviews / City Clerk City Clerk Chouinard reviewed the Staff Report and explained that the Planning Commission was dark in November because their meeting dates fell on holidays, and because of the December Holidays the earliest the Council could appoint would be too late to make any meeting in December. Thus the newly appointed Planning Commissioner's first meeting would be in January 2005. Mayor Buydos questioned the term and if they can appoint for interim period. Attorney Brown concurred that they could. Vice Mayor Stubblefield volunteered, as did Council Member Ritchie to serve as the ad hoc committee to interview the Planning Commissioner applicants. The Council gave unanimous consensus. M/S/C (Buydos / Shaw) moved to appoint Kenneth Cope to serve until the subcommittee makes a recommendation to the Council for them to make their permanent appointment. Motion carried 5/0. Ayes: Ayres, Ritchie, Shaw, Stubblefield, Buydos Nays: None Absent: None Abstain: None 5. CONSENT CALENDAR 5.1 Warrants at 12/02/04 / Approve / Finance Director 5.2 September 2, 2004 Regular Minutes / Approve / City Clerk 5.3 November 18, 2004 Regular Minutes / Approve / City Clerk 5.4 Treasurer's Report at October 31, 2004 / Receive and File / Finance Director 5.5 Resolution No. 2650 /A Resolution for initiation of annexing territory commonly known as Continental Residential Inc Tract 31097 into Assessment District No 2003-01 - Annexation No. 9 / Approve and Adopt / City Attorney and Special Tax Consultant City Council Minutes December 2, 2004 Page 11 of 15 5.6 Resolution No. 2651 /A Resolution for approval of Engineer's Report and setting the Public Hearing for Annexation into Assessment District 2003-01 (aka Continental Residential Inc) Tract 31097 Annexation No. 9 / Approve and Adopt / City Attorney and Special Tax Consultant 5.7 Irrevocable Offer of Dedication of Right -of -Way - Tina Drive and Cottonwood Avenue associated with T30335 / Approve and Accept / City Engineer 5.8 Resolution No. 2652 / A Resolution of Application to LAFCO for proposed Annexation No. 76 / Approve and Adopt / Community Development Director 5.9 Resolution No. 2653 / A Resolution requesting LAFCO to take proceedings for the annexation of certain properties described in Exhibit A of staff report / Approve and Adopt 5.10 Resolution No. 2654 / A Resolution honoring and commemorating the dedicated public service of former Mayor and Council Member Jim Conner (aka James M. Conner) to be presented to Mr. Conner at December 6, 2004 dinner / Approve and Adopt 5.11 Resolution No. 2655 / A Resolution approving certain Joint Community Facilities Agreements (JCFA) between the City and the San Jacinto School District concerning the Community Facilities District No. 2004-5 of the San Jacinto Unified School District / Approve and Adopt and authorize the City Manager to execute the same / City Attorney Note: 5.11 was added to the Regular Meeting Consent Calendar from 5.1 of the 12/2/04 Special Meeting Consent Calendar by unanimous consensus. Mayor Buydos noted that 5.1 and 5.3 will be continued to 12/16/04 meeting. Council Member Ritchie pulled 5.8 and 5.9. 5.8 Resolution No. 2652 / A Resolution of Application to LAFCO for proposed Annexation No. 76 / Approve and Adopt / Community Development Director City Council Minutes December 2, 2004 Page 12 of 15 5.9 Resolution No. 2653 / A Resolution requesting LAFCO to take proceedings for the annexation of certain properties described in Exhibit A of staff report / Approve and Adopt City Information Planner David Clayton reported that this is an application to LAFCO to essentially start the annexing process into the City from the County. Council Member Ritchie questioned the expense to the City. M/S/C (Stubblefield / Ayres) moved to approve and adopt the Consent Calendar as presented except for 5.1, and 5.3. Motion carried 5/0 Ayes: Ayres, Ritchie, Shaw, Stubblefield, Buydos Nays: None Absent: None Abstain: None 6. MAYOR / COUNCIL MEMBER REPORTS / DISCUSSIONS 6.1 Council Reports Council Member Ritchie thanked everyone, noting there is lots to learn and his willingness to do the best he can. He briefly commented on the importance of the oath and what it meant to him. He then thanked staff for their additional information provided between the election and tonight's meeting. Council Members Ayres and Shaw had no comments. Vice Mayor Stubblefield commented that the WRCOG and TUMF program meeting is Monday. He noted he had spoke to The Press Enterprise as to how effects our community. What they're requesting is a $598 increase for San Jacinto. He will be voicing the Council's concerns to both organizations. He noted per the Council's instruction he would be voting no on any increase in the TUMF (Transportation Uniform Mitigation Fees). Mayor Buydos noted that San Jacinto's tree lighting is tomorrow evening (12/3/04). The Christmas Parade is this Saturday (12/4/04). Mayor Buydos recessed the meeting at 8:17 p.m. Council Member Ayres left the meeting and did not return for the balance of the meeting. Mayor Buydos reconvened the meeting into Closed session at 8:22 p.m. City Council Minutes December 2, 2004 Page 13 of 15 7. CLOSED SESSION 7.1 CONFERENCE WITH LABOR NEGOTIATORS Agency designated representatives: Roger Crawford & Peter Cosentini Employee Organization: Service Employees International Union No reportable action. 7.2 CONFERENCE WITH LABOR NEGOTIATORS Agency designated representatives: Roger Crawford & Peter Cosentini Employee Organization: Management Association No reportable action. Mayor Buydos reopened the Regular Meeting at 8:58 p.m. 4.2 Public Works Director's Job Description / Approve job description and set salary / City Manager City Manager Cosentini reported per the Staff Report the Public Works Director's job description and salary was revised based on the Council's direction. A salary survey was provided, also. Mayor Buydos comment the job description was more complete and reflective of the actual duties required. City Manager Cosentini commented the salary range for similar positions is $82,000 to $104,000. That is for operations only, not engineering. Perris is currently recruiting and anticipates their salary for the selected person will probably be increased from the range they reported. Mayor Buydos commented that she is in favor of setting something now along the range of other department heads. There is still latitude to negotiate within the steps. City Manager Cosentini responded that they know the current salary of Department Heads is low and it could continue the problem (lack of qualified applicants) if it is too low. Mayor Buydos noted the position is for a Public Works Director not "Superintendent" and not connected to engineering. Therefore, the job description works when the title is corrected. She agreed the salary range City Council Minutes December 2, 2004 Page 14 of 15 could be left open but use the other two directors as a range with an explanation these ranges will be reviewed in the near future and that adjustment is anticipated. Council Member Ritchie commented that he is concerned about the interim person's time available to work is about to expire. He suggested the City use a signing bonus to hurry the process. Mayor Buydos expressed concern about setting precedent with such an action. City Manager Cosentini reminded the Council he doesn't have the authority to sign employment contracts and it will have to be brought back to Council for approval. Council Member Ritchie responded that a signing contract could be spread out: how the signing bonus is to paid — some up front and some paid at a successful completion of the probationary period. City Manager Cosentini explained there would be another statewide outreach through publications in January, with interviews in February. A small ad will be placed in local newspapers. Council Member Ritchie suggested: If it is a lack of applications because of missing some of the minimum requirements, particularly education, then consider including applicants working on their degree. It might be helpful. City Manager Cosentini noted that a degree is currently required for all management directors. It could be changed. Council needs to give direction. Council Member Stubblefield commented he is only comfortable to increase salary if requirements are increased. A demonstrated equivalency factor versus education was discussed. M/S/C (Buydos / Stubblefield) moved to approve the job description with the following adjustments: • Revised education requirements with demonstrated equivalency factor (combination of education and experience) • Change title to `Public Works Director' • Salary open with current range of directors listed, noting the potential for an adjustment. Motion carried 4/0. Ayes: Ritchie, Shaw, Stubblefield, Buydos Nays: None Absent: Ayres Abstain: None City Council Minutes December 2, 2004 Page 15 of 15 8. ADJOURNMENT Mayor Buydos adjourned the meeting at 9:17 p.m. following Council's acclimation to do so. City of San Jacinto By Chris Carlson Buydos, Mayor ATTEST: Dorothy L. Chouinard, City Clerk AGENDA ITEM January 6, 2005 TO: The Honorable Mayor and Members of the City Council FROM: Bernie Simon, Finance Director Jack Templeton, Accountant SUBJECT: Treasurer's Report at November 30, 2004 RECOMMENDATION: Receive and File Treasurer's Report for November 30, 2004. BACKGROUND: Total Cash and City Investments increased 6.42% during the month. This includes cash, cash in bank and cash with trustee. At November 30, 2004, $561,132 remains from the original $1.3 Million Loan from RCTC in 1998. Some of the large expenditures during the month included items such as $324,723 to Riverside County Sheriff's Department for police service, $141,839 to Tri-Lakes Consultants for professional services, $92,573 to CR&R for trash service, $69,260 to Best, Best & Krieger for legal fees, $50,000 to Advanced Construction for PAL building project, $46,397 to Southern California Edison for electric service and $196,069 to trustee funds for future debt service requirements. The Treasurers' report is a "snapshot" report of our cash position on the last day of the month in all of our accounts. Page 1 of 1 Page 1 INVESTMENT TYPE INSTITUTION SERIAL # CITY OF SAN JACINTO TREASURERS REPORT FOR THE MONTH ENDING NOVEMBER 30, 2004 10/31/04 INTEREST PURCHASE MATURITY PREV. MONTH RATE YIELD DATE DATE BALANCE 11/30/04 CURRENT BALANCE % change from prior month 11/30/04 MARKET VALUE COMPUTED ACCRUED INTEREST STATE POOL Money Market DEMAND Account PAYROLL Account IMPREST Account L.A.I.F. Bank of Hemet Bank of Hemet Bank of Hemet Bank of Hemet Cash on Hand 2.003% 1.490% 0.000% 0.000% 0.000% 0.000% 2.003% Various 1.490% 11/01/01 0.00 Various 0.00 Various 0.00 Various 0.00 Various TOTAL CITY INVESTMENTS & FUNDS RESTRICTED CASH WITH FISCAL AGENT (BOND FUNDS1 CFD NO 2 Mutual Fund Mutual Fund Mutual Fund Mutual Fund Corporate Obligations Mutual Fund Mutual Fund Mutual Fund Mutual Fund Mutual Fund Trustee Union Bnk Union Bnk Union Bnk Union Bnk Union Bnk Union Bnk Union Bnk Blkrock Prov. T-Fund Blkrock Prov. T-Fund Blkrock Prov. T-Fund Blkrock Prov. T-Fund Bayerische Lankbk GIC Blkrock Prov. T-Fund Blkrock Prov. T-Fund Union Bnk Blkrock Prov. T-Fund Union Bnk Blkrock Prov. T-Fund Union Bnk Blkrock Prov. T-Fund TOTAL CFD NO 2 1993 RDA SAN JACINTO TAX ALLOCATION BONDS Mutual Fund Union Bnk Blkrock Prov. T-Fund 6711695201 6711695202 6711695203 6711695204 6711695204 6711695205 6711695206 6711695208 6711695301 6711695501 1.710% 1.710% 1.710% 1.710% 4.050% 1.710% 1.710% 1.710% 1.710% 1.710% 1.710% 1.710% 1.710% 1.710% 4.050% 1.710% 1.710% 1.710% 1.710% 1.710% Various Various Various Various 10/10/02 Various Various Various Various Various 7-15639 1.710% 1.710% Various ASSESSMENT DISTRICT 94-1 Money Market Union Bnk Alamo Capital 678544857 0.875% 0.875% Various Cash Union Bnk Blkrock Prov. T-Fund 7-15777 1.710% 1.710% Various TOTAL ASSESSMENT DISTRICT 94-1 1997 WATER IMPROVEMENT REVENUE BONDS Mutual Fund Union Bnk Blkrock Prov. T-Fund Mutual Fund Union Bnk Blkrock Prov. T-Fund TOTAL 1997 WATER IMPROV. 7-15980 1.710% 1.710% Various 7-15980-06 1.710% 1.710% Various 2002 WATER REVENUE BONDS Mutual Fund Union Bnk Blkrock Prov. T-Fund 6-711682901 Mutual Fund Union Bnk Blkrock Prov. T-Fund 6-711682902 Mutual Fund Union Bnk Blkrock Prov. T-Fund 6-711682903 TOTAL 2002 WATER REVENUE BONDS 1999 RDA SOBOBA TAX ALLOCATION BONDS Mutual Fund Union Bnk Blkrock Prov. T-Fund 1.710% 1.710% 1.710% 1.710% 1.710% 1.710% Various Various Various 7-16274 1.710% 1.710% Various Open Open Open Open Open nla Open Open Open Open 09/01/14 Open Open Open Open Open Open Open Open Open Open Open Open Open Open $20,231,810 $1,844,342 $975,501 $19,604 $1,314 $600 $21,601,810 $2,252,641 $760.081 $10,892 $1,280 $600 6.77% 22.14% -22.08% -44.44% -2.59% 0.00% $21,668,855 $2,252,641 $760,081 $10,892 $1,280 $600 $67,045 n/a n/a nla n/a n/a $23,073,171 524,627,304 6.74% $24,694,349 $67,045 $405 $0 $0 $14 $748,800 $40,222 $832,328 $204 $195 $56,215 $1,678,383 $334,760 $406 $0 $0 $14 $748,800 $40,264 $833,196 $205 $196 $56,274 $1,679,355 0.25% 0.00% 0.00% 0.00% 0.00% 0.10% 0.10% 0.49% 0.51 % 0.10% 0.06% $531,178 58.67% $406 $0 $0 $14 $748,800 $40,264 $833,196 $205 $196 $56,274 $1.679,355 $531,178 n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a $22,303 $22,320 0.08% $0 $0 0.00% $22,303 $1,359,430 $205,426 $1,564,856 $29 $0 $0 $29 $22.320 0.08% $1,360,847 0.10% $205,640 0.10% $1.566,487 0.10% $29 $0 $0 $29 0.00% 0.00% 0.00% 0.00% $22,320 $0 $22.320 $1,360,847 $205,640 $1,566,487 $29 $0 $0 $29 n/a n/a n/a nla nla nla n/a n/a nla n/a $88,279 $88,371 0.10% $88,371 n/a Page 2 CITY OF SAN JACINTO TREASURERS REPORT FOR THE MONTH ENDING NOVEMBER 30, 2004 10/31/04 11130/04 % change 11/30/04 COMPUTED INVESTMENT INSTITUTION INTEREST PURCHASE MATURITY PREV. MONTH CURRENT from prior MARKET ACCRUED TYPE SERIAL # RATE YIELD DATE DATE BALANCE BALANCE month VALUE INTEREST ASSESSMENT DISTRICT 87-1 Cash BNY Bank of New York 411795 0.000% 0.000% Various Open $666 $666 0.00% RCTC LOAN Money Market USB US Bank 95-444672 1.270% 1.270% Various Open $560,599 $561,132 0.10% TOTAL CASH WITH FISCAL AGENT TOTAL ALL FUNDS I CERTIFY THAT THESE INVESTMENTS COMPLY WITH ALL STATE LAWS PERTAINING TO THE INVESTMENT OF LOCAL AGENCY FUNDS AND THE CITY OF SAN JACINTO'S INVESTMENT POLICIES CITY OF SAN JACINTO MEETS OR EXCEEDS THE SIX MONTH CASH FLOW REQUIREMENTS AS PER GOVERNMENT CODE 53646(b)(3). JAMES W POTTS, TREASURER City Of San Jacinto $666 n/a $561,132 n/a $4,249,875 $4,449,538 $4,449,538 n/a 527,323,046 $29,076,842 6.42% $29,143,887 667,045 AGENDA ITEM 5.5 January 6, 2005 TO: The Honorable Mayor and Members of the City Council FROM: Ed Starner, Interim Public Works Superintendent SUBJECT: Council Appropriation of General Funds RECOMMENDATION: By motion, appropriate General Funds in the amount of $12,000.00 for removal of hazardous waste materials stored at the Public Works Corporation Yard, 910 Industrial Way. BACKGROUND: The Public Works Department has accumulated hazardous materials such as: used paint, solvents, motor oil, tires, and asbestos concrete pipe. JUSTIFICATION: The hazardous wastes stored at the Public Works corporate yard are a hazard to both City employees and the general public. These items may create environmental issues due to unsecured or improper storage/containment facilities. BUDGETARY IMPACT: Appropriation of Unreserved General Funds to Budget Accounts: $ 4,000 to 010-4150-410-3330 (Street Division) $ 8,000 to 050-9000-450-3330 (Water Division) * The $12,000 amount is a close estimate based on the approximate weight of hazardous waste material to be removed. The total dollar amount is variable and dependant on actual weight of waste disposed. ATTACHMENTS: 1. Hazardous waste removal proposal from Asbury Environmental Service (recommended) 2. Proposal from ONYX Environmental Service Page 1 of 1 12/17/2004 15:35 9098995697 VAZQUEZ TEAM PAGE 01 Date: To: From: Tyo- sbury Environmental Services 2100 North Alameda Sti eet !Compton, CA 90222 (800) 974.4495 12/17/04 Barry Mu/cock City of San Jacinto Phone: 951-487-7386 Fax: 951-487-7382 Socorro Vazquez ArryEnvironmental Services Phone: 909-899-5767 Pax: 909-899-5897 Pages: 5, including This Page Subject: Dear Barry: Transportation and Disposal ofHazardoas Waste Per your request, please review the following proposal. Located on the last page of City of San Jacinto's proposal you will find the "Authorization and Acceptance of Conditions". If the conditions are satisfactory please sign, date and fax back at your earliast convenience. Thank you for the opportunity to submit this proposal. If you ham any questions, please call. Thanks, Asbury Environmental Services Soconro Vazquez 5,92e/y/w fr �4�/ c A �2kr C(f i 4�,LJ� reriz \.5ocorrov'c1ASBURY PROPOSALS\2004 SOC PROPOSALS\CityotSanJacinto Oilywater.SV-I 130-0 I.1)OC 12/17/2004 15:35 9093995897 VAZWEZ TEAM PAGE 05 Friday, December 17, 2004 City of San Jacinto Page 4 of 4 ASBURY ENVIROMET.TAL SERVICES AUTHORIZATION AND ACCEPTANCE OF CONDITIONS: By: Firm: Title: Dater: Address: Telephone* ( ) E,P...IdNumber: **Please fax this Authorization page to (909) 899-5897** Re; Proposal dated 11/30/2004 ...Removal of Hazardous Waste Located at; City of Sae Jacinto, 270 Bissell PI., San Jac nto, CA, 92582 Asbury EnvIroamentai Services Project Number: SV-1130-01 Payment terms: Net 30 days on approved credit or COI) Estimated Project Total Item J $2615.1.1 Estimated Project Total Item If; $ 710.00 .Estimated Project Total Item Mb 53515.00 Notes; • The pricels) are based on the information provided by generator and subject to the approval of the TSDF. e The prices] are valid for 30 days. Proposed Fees' Aabory Environmental Services proposes to p vide the referenced services as outlined on a time and material basis. The actual time in the field may change based on site conditions. City of San Jacinto will only be billed for "actual time and materials". 12/17/2004 15:35 9098995897 VAZQUEZ TEAM PAGE 04 Friday, December 17, 2004 City of San Jacinto Page 3 of 4 Our drivers will have the following; Training. a) 40 hour trained according to Department o• `Labor 29 CPR 1910,120 b) Hazardous Waste Driver Training c) Emergency Team Response to Small Quantity Spills Personal Protective Equipment: a) Tyvek suits b) Respirators c) Appropriate eye protection d) Polyurethane gloves, boots, and hard hats Proposed_ Fees: Asbury Environmental Services proposes to provide the referenced services as outlined on a time and material basis. The actual time in the field may change based on site conditions. City of San Jacinto will only be billed for "actual time and materials". The appropriate shipping documents will be prepared by Asbur} Environmental Services as a service to City of San Jacinto. Your waste will be handled and transported accordin; to all local, state and federal laws governing our industry. In addition to our Certificate of Insurance, EPA Registration and Health Services Certificate is our Department of Transportation letter of rating. The exemplary training of our drivers and staff has earned us the highest possible rating with the U.S. Department of Transportation. Thank you for providing Asbury Environmental Services with the opportunity to submit the following proposal for your review and consideration. if you have any questions or need any additional information; please do not hesitate to contact Socorro Vazquez, directly, at your earliest convenience. Sincerely, Asbury Environmental Services Socorro Vazquez Account Executive Environmental Services Division \'S000rrav\c\ASBURV PROPOSALS12004 SOC PROPOSAI.S\Cityot5anIactnb'.O lyWaua.SV-1130-01 DOC 12r17/2904 15:35 9098995857 VAZQUEZ TEAM PAGE 03 Friday. December 17, 2004 City of San Jacinto Page 2 of 4 111em II. Tire anneal Labor Used Tires $65/ton. $260.00 (Based on estimated [41 toad [2] Hrs. One Supervisor $55/ea. $ 110.00 [2] Hrs. One Technician $45/ea. $ 90.00 [5] Hrs. Transportation Bobtail $50/hr. $ 250.00 Estimated Total: (Seven Hundred Ten and 1(1/100 Dollars) **Please note that a 3.5 Fuel/Insurance Surcharge will apply. $ 710.00 Item III. Asbestos Pines Disposal Per Bin Fees Annual facility profile fee N/C No Charge (Waste Non Friable Asbestos Pipes) Roll -off bin Set -Up $190/Flat $ 190.00 Bin rental $9!day. As required Bin liners supplied $25/ea. $ 25.00 (Based on 11] Liner) Ttansponation of loaded bin (Based on Estimated [61 hours) Landfill Disposal Fees (Based on [8) Tons) Asbestos Lining & Wrapping Estimated Total Per Bin: $70fbr. S 420.00 $I60/ton. $1280.00 $160011Flat $1600.00 $3515.00 (Three Thousand five hundred fifteen and 00/100 Dollars) "Please Note: There is a 9% Fuel/Insurance Surcharge for `f ransportation Only Per Bin 11Socotrovlc\ASBURY PROPOSAIS12004 SOC PROPO5ALS`,CityofSanfacint t.OilyWater.SV-1130-01 DOC 12/17/2004 15:35 9093995897 VAZQUEZ TEAM PAGE 02 Friday, December 17, 2004 Barry Mulcock City of San Jacinto 270 Bissell Pl. San Jacinto, CA 92582 U.S.A 951.487-7386 951-487-7382 Fax EPA ID: ASBURY ENVIROMENrAL SERVICES Re: Removal of Hazardous Waste Located at: City of San Jacinto, 270 Bissell PI., San Jacinto, CA. 92582 Asbury Environmental Services Project Number. S V-1130-01 Dear Barry: Asbury Environmental Services is proud to submit the following; proposal addressing the removal of hazardous waste from the above referenced location. Item 1. Drum Disposal Annual facility profile fee $150'ea. Waived [3] 55ga1. Drums of Oily Water $110tea. $330.00 - [l ] 30ga1. Drum of Asphalt Emulsion $100lea. $100.00 [1] 10gai. Drum of Sand Cont. with Asphalt Emulsion $1001ea. $100.00 [1 ] 55ga1. Drum of Oily Debris $110fea. $110.00 [5] 55ga1. Drum of Water Based Paint $130/ea. $650.00 [1] 55gal, Drum of Commodity Pack Oil Base $230/ea. $230.00 Supplies [8] 55gat Open Top Metal Drum $32.48/ea. $259.84 [2] 30ga1.Open Top Metal Drum $42.64/ea. $ 85,28 [2] Personal Protective Equipment $25/ea. $ 50.00 Labor dr Transportation [4] Hrs. One Supervisor $SS/hr. $220.00 [4] Hrs. One Technician $45/hr. $180.00 (6] Hrs, Transportation $501nr. $300.00 Estimated Total: $2615.12 (Two Thousand Six Hundred Fiftet n and 12/1.00 Dollars) Please Note: There is a $17 Fuel Insurance / Security Surcha rge for Jobs under 5500 and a 3.5 % surcharge for Jobs $500 and above. NORTH AMERICA December 17, 2004 Barry Mulcock City of San Jacinto 270 Bissell Place San Jacinto, CA 92583 Re: Price Estimate for Hazardous Chemical & Asbestos Pipe Packaein2. Transportation & Disposal Dear Barry: Onyx Environmental Services L.L.C. (Onyx) appreciates this opportunity to provide this price proposal for the disposal of the hazardous chemicals and asbestos containing materials (ACM) from City of San Jacinto's maintenance yard in San Jacinto, CA. We pride ourselves on our ability to provide our clientele with the highest level of long-term waste management service. In addition Onyx offers an insurance and indemnification package that remains unmatched in the industry. By utilizing the services of Onyx, you are assured that all waste(s) referenced herein will be managed in strict compliance with all applicable local, State and Federal regulations. SCOPE OF WORK Onyx will provide the following in conjunction with this proposal: 1) A professionally trained and OSHA trained service crew; 2) Materials & equipment to repackage those chemicals that require packing into DOT containers; 3) Preparation of Hazardous Waste Manifests and Shipping Container Labels; 4) Profiling of all wastes; 5) Packing and labeling the various waste containers before shipment; 6) Loading, transportation and disposal of the various wastes. City of San Jacinto will provide: 1) Clear access to the working area; 2) Restroom lavatory facilities; 3) A safe and secure work environment; 4) Timely signatures on all required paperwork. PRICE SCHEDULE Labor $3,885.00 Materials $975.00 Equipment $620.00 Subcontracted Equipment for the Asbestos Phase of Project $5,175.00 Disposal $1,925.00 Estimated Total: $12,580.00 2% City of Azusa Tax: $251.60 4% Energy & Security Surcharge: $503.20 Estimated Total: $13,334.80 Although Onyx does not manage or abate friable ACM, we are well -qualified handle the disposal management of non -friable ACM. Consequently, the only subcontracted services necessary for the disposal of the ACM pipe is for handling and transportation equipment. For the City's convenience, Onyx has included the disposal of 2-40 cubic yard roll -off bins Onyx Environmental Services, LLC 107 South Motor Avenue, Azusa, CA 91702 V 1. L11"1 phone: 626 334 5117 • fax: 626 334 4563 Environment Hazardous Chemical & ACM Management and Disposal December 17, 2004 Page 2 of 2 (maximum legal weight of 10 tons per roll -off bin) of asbestos containing material (ACM). We have estimated the volume based upon our conversation and our visual observation of the ACM behind the barricade tape. Additional tonnage will be invoiced at $147.00 per ton plus any additional materials, labor or equipment needed to complete the removal of the ACM pipe. Onyx makes every attempt to honor the prices presented in this proposal however; the characteristics and physical properties of the waste received at the final disposal facility will determine final treatment/disposal price. The prices quoted above are subject to change with 30 day written notification and Onyx's invoice terms are net 30 days. Thank you, Barry, for the opportunity to present this proposal for your consideration. Onyx looks forward to this opportunity to provide these hazardous waste packaging and disposal services. If there are any questions or there is anything else we can do to be of service, please do not hesitate to call me at (909) 226-8252. I look forward to learning of you decision. Sincerely, Accepted for: ONYX ENVIRONMENTAL SERVICES, L.L.C. CITY OF SAN JACINTO (Company) Scott Warnock Account Manager cc K. Smith, Customer Service Representative (Name) (Title) (Signature) (Date) AGENDA ITEM 5.b' January 6, 2005 TO: The Honorable Mayor and Members of the City Council FROM: Bernie Simon,Finance Director SUBJECT: Adopt Resolution No. Establishing the Appropriations Limit From Proceeds of Taxes for Fiscal Year 2004-2005 RECOMMENDATION: By motion, adopt Resolution No. establishing the appropriations limit from proceeds of taxes for fiscal year 2004-2005 BACKGROUND: Each year the City must set their appropriations limit. The State Department of Finance provides the population and per capita income data used for calculating the annual increase in the appropriations limit. Documents showing the calculation of the limit for fiscal year 2004-2005 are attached to Resolution No. JUSTIFICATION: The adoption of the appropriations limit is required by Article XIIB of the California Constitution. BUDGETARY IMPACT: There is no budgetary impact. The appropriations limit for fiscal year 2004-2005 is $21,928,176. The actual appropriation of proceeds of taxes is $4,745,513 which is $17,182,663 less than the established limit. ATTACHMENTS: Resolution No. Appr is City Manager: �} Finance Director: Page 1 of 1 r 'LI ARTICLE XIIIB DESCRIPTION Proposition 111 The original Article XIIIB (Proposition 4) and its implementing legislation Chpt 1205/80 were modified by Proposition 111 and SB 88 (Chapter 60/90). The significant changes of interest to cities are: o Beginning with the 1990-91 Appropriations Limit, the annual adjustment factors will change. Instead of using the lesser of California Per Capita Income or U.S. CPI to measure inflation, each city may choose: - The growth in the California Per Capita Income OR, - The growth in the non-residential assessed valuation due to new construction within the city Instead of using only the population growth of the city, each city may choose to use the population growth within its county. These are both annual elections. o The revised annual adjustment factors will be applied to the 1986-87 Limit and each year in between in order to calculate the 1990-91 Limit The Limits for the years 1986-87 through 1989-90 are not affected. o Expenditures for "qualified capital outlay," which are fixed assms with a value of more than S 100,000 and an expected life of 10 years or more, will be excluded from the Limit o A city which exceeds the Limit in any one year may avoid a tax refund if they fall sufficiently below the Limit in the next fiscal year. They then have two more years to refund any remaining excess or to obtain a successful override vote. o In certain situations, proceeds of taxes may be spent on emergencies without having to reduce the Limit in future years. o Each City must now conduct a review of their Appropriations Limit during their annual financial audit /N CGw1 E 6-,d c'1.,.'-T7l %/'(S,'G J 4-5; 444 C`q"ft -- "-A'r+ Ak,• J ee S / 4 7Pd CJ/T ( 4P.i Ta 6;0.1 v' +. May 1, 2004 Enclosure I Price Factor: Article XIII B specifies that local jurisdictions select their cost -of -living factor to compute their appropriation limit by a vote of their goveming body. The cost -of -living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the 2004-2005 appropriation limit is: Per Capita Personal Income Fiscal Year (FY) 2004-2005 Percentage change over prior year 3.28 B. Following is an example using sample population change and the change in Califomia per capita personal income as growth factors in computing a 2004-2005 appropriation limit. 2004-2005: Per Capita Change = 3.28 percent Population Change = 1.52 percent Per Capita converted to a ratio: Population converted to a ratio: Calculation of factor for FY 2004-2005: 3.28 + 100 _ 1.0328 100 1.52+100 = 1.0152 100 1.0328 x 1.0152 =1.0485 %' C✓ 'r "-L r ceet-1€ .71,4,., , Esi Ao,v- -/ A k`t AJ Cw�'S 2L cam- k'vJ T. HHI COREN;- CONE Parcel Use Category Owner THE CITY OF SAN JACINTO - 2004/05 NONRESIDENTIAL NEW CONSTRUCTION 2003/04 TO 2004/05 TAX YEARS - IN APN ORDER Prior Year Current Year Percent Improvements Improvements Change 431-040-030 Commercial Smith Calvin L 176,464 210,975 (+ 19.6%) 431-190-008 Dry Farm Greenman Walter Ray, Tr 134,572 138,584 (+ 3.0%) 434-070-035 Commercial McDonalds Corp 453,230 584,839 (+ 29.0%) 434-110-010 Commercial Patel Mukund, Tr 175,978 195,060 (+ 10.8%) 435-055-005 Industrial Rmh Prop 518,292 560,547 (+ 8.2%) 435-055-008 Commercial Chaisongkram Komthong 26,500 40,891 (+ 54.3%) 435-211-015 Industrial Edelbrock Foundry Corp 4,748,931 5,1 14,427 (+ 7.7%) 435-212-029 Industrial Shearer Donald Andrew 73,426 75,022 (+ 2.2%) 437-045-011 Commercial Davis James Harley 27,000 64,695 (+ 139.6%) 437-045-016 Industrial Ringham Vernon 37,669 50,322 (+ 33.6%) 437-07L-015 Commercial Borders Wynn Benjamin 26,872 30,175 (+ 12.3%) 437-240-026 Industrial Munian David 567,337 694,355 (+ 22.4%) 439-070-053 Industrial Howard Paul, Tr 722,924 1,133,787 (+ 56.8%) 439-170-021 Commercial Chiem Bang 7,209 65,296 (+ 805.8%) 14 Parcels Listed 7,696,404 8,958,975 (+ 16.4%) This calculation reflects the 2004415 increase in taxable values for this city due to non-residential new conslniction as a percentage oldie total taxable value increase (as of the 2004 lien year roll date). This percentage may be used as an alternative to the change in California per -capita personal income for calculating a taxing agency's annual adjustment of its Appropriation Limit persuanl to Article XI IIB of the State Constitution as amended by Proposition 1 11 in June, 1990_ Total Change in Non -Residential Valuation Due to New Development Less Automatic 1.87 Assessor's Inflation Adjustment Actual Change in Non -Residential Valuation Chance in Total Assessed Value = Alternate 2004 Appropriations Limit Factor: Some county assessors may provide this rcpon: however. the calculations may differ from those above due to roll cones 1262.571 -23.610 1.2_ 39.394 9.644% 1,1 itdcd in the hen clate roll. Includes taxable primary parcels with known nonresidential use codes, no prior lien year transfers, and improvement value increases greater than 2.0% Riverside County Assessor 2003/04 And 2004/05 Secured Tax Rolls AN412030955 Page 1 This report i.' not to be used in support of debt issuance or continuing disclosure statements without the written consent ofHdL, Cores & Cone. Enclosure II Annual Percent Change in Population Minus Exclusions (`) January 1, 2003 to January 1, 2004 and Total Population, January 1, 2004 Total County Percent Change - Population Minus Exclusions - Population City 2003-2004 1-1-03 1-1-04 1-1-2004 RIVERSIDE BANNING 6.30 25,581 27,192 27,192 BEAUMONT 17.59 13,898 16,343 16,343 BLYTHE -0.30 13,200 13,160 21,970 CALIMESA -0.64 7,395 7,348 7,348 CANYON LAKE 0.54 10,601 10,658 10,658 CATHEDRAL CITY 1.86 47,651 48,537 48,588 COACHELLA 2.43 27,000 27,655 27,655 CORONA 2.60 138,163 141,750 141,750 DESERT HOT SPRINGS 2.11 17,324 17,690 17,690 HEMET 1.66 62,737 63,779 63,779 INDIAN WELLS 0.02 4,432 4,433 4,433 INDIO 7.70 54,906 59,133 59,133 LAKE ELSINORE 6.13 33,316 35,358 35,358 LA OUINTA 5.90 30,710 32,522 32,522 MORENO VALLEY 2.59 151,195 155,105 155,105 MURRIETA 13.81 68,238 77,661 77,661 NORCO 0.46 20,785 20,881 25,488 PALM DESERT 1.19 44,286 44,812 44,812 PALM SPRINGS -0.23 44,363 44,260 44,260 PERRIS 7.25 38,523 41,314 41,314 RANCHO MIRAGE 2.85 15,088 15,518 15,518 RIVERSIDE 0.26 276,299 277,030 277,030 SARI JACINTO 1.76 26,261 26,724 26,724 TEMECULA 2.39 75,651 77,460 77,460 UNINCORPORATED 4.10 458,051 476,835 476,952 COUNTY TOTAL 3.37 1,705,654 1,763,158 1,776,743 C " r'( fe 1� LAaktJ inr . S >S i,F-rf �Z 71 k i e'�'vt LA-7 ay./ i 6.1 _ g-E (') Exclusions include residents on federal military Installations and group quarters residents in state mental institutions and stateand federal correctional institutions. Page 1 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE)ss CITY OF SAN JACINTO ) RESOLUTION NO. 2663 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2004-2005 WHEREAS, Article XIIIB of the California Constitution provides for establishment of a formal appropriations limit from the proceeds of taxes; and WHEREAS, a formal appropriations limit has not been established for Fiscal Year 2004-2005; and WHEREAS, the California Department of Finance has provided per capita personal income and population change data for calculating the allowed increases in the appropriations limit for fiscal year 2004-2005; and WHEREAS, the California personal income tax factor has increased for fiscal year 2004-2005; and WHEREAS, the City of San Jacinto elects to select the methods of calculation using: 1) the increase in the California Per Capita Income in lieu of the growth in the non-residential assessed valuation due to new construction within the City and 2) the population growth of the County of Riverside in lieu of the population growth within the city; and WHEREAS, "Attachment A" to this resolution provides the calculation for the 2004-2005 appropriations limit. NOW, THEREFORE, BE IT RESOLVED determined and ordered by the City Council of the City of San Jacinto, County of Riverside, State of California, as follows: The appropriations limit from proceeds of taxes is hereby established as $21,928,176 for Fiscal Year 2004-2005. PASSED, APPROVED and ADOPTED this 6th day of January, 2005 by the following vote: Ayes: Ayres, Ritchie, Shaw, Stubblefield Page 1 of 2 Nays: None Absent: Buydos Abstain: None City of San Jacinto by Dale Stubblefield, Vice -Mayor ATTEST: Dorothy L. Chouinard, City Clerk Page 2of2 CITY OF SAN JACINTO APPROPRIATIONS LIMIT FISCAL YEAR 2004-05 Attachment A Amount A. Fiscal Year 2003-2004 Appropriation Limit $ 20,539,693 B. Adjustment Factors: 1. County Population Percentage Increase of 3.37% 2. California Per Capita Income Percentage Increase of 3.28% B.1. x B.2. = 1.0337 1.0328 1.0676 C. Fiscal Year 2004-2005 Appropriation Limit - A. X 1.0676 = $ 21,928,176 CITY OF SAN JACINTO Calculation of Proceeds of Taxes Fiscal Year 2004/2005 Based On Budget Figures Revenue Source Proceeds of Non -Proceeds Taxes of Taxes Interest Total General Fund 010 Property Taxes $ 812,000 $ 812,000 010 Sales & Use Tax $ 905,000 $ 905,000 010 Transient Occupancy Tax $ 14,000 $ 14,000 010 Franchise Fees $ 715,000 $ 715,000 010 Business License Fees $ 110,000 $ 110,000 010 Property Transfer Tax $ 185,000 $ 185,000 010 Animal License $ 9,200 $ 9,200 010 Construction Permits $ 1,920,000 $ 1,920,000 010 Mobile Home Permits $ 11,500 $ 11,500 010 Public Works Permits $ 400,000 $ 400,000 010 AMR Compliance Fines $ 15,000 $ 15,000 010 Parking Citations $ 62,500 $ 62,500 010 Interest - General Fund $ 40,000 $ 40,000 010 Rent/Concessions $ 12,000 $ 12,000 010 Motor Vehicle Licenses $ 1,350,000 $ 1,350,000 010 HWY Carriers In Lieu $ 1,000 $ 1,000 010 Planning Fees $ 300,000 $ 300,000 010 Fast Track Planning Fees $ 180,000 $ 180,000 010 Reimb Agmts Building $ 90,000 $ 90,000 010 Reimb Agmts Specific Plan $ 177,000 $ 177,000 010 Contractor Lic Vert. Fees $ 150,000 $ 150,000 010 Special Police Service Fees $ 15,000 $ 15,000 010 Police Dept Towing Fees $ 24,500 $ 24,500 010 Special Fire Service Fees $ 4,000 $ 4,000 010 Plan Checking Fees $ 600,000 $ 600,000 010 Vehicle Abatement Reimb $ 4,500 $ 4,500 010 Sale of Property $ 1,640 $ 1,640 010 Estudillo- Landscaping Grants $ 376,000 $ 376,000 010 Development Agreement Fees $ 1,000,000 $ 1,000,000 010 CFD 2003-1 Formation Fee $ 100,000 $ 100,000 010 Miscellaneous Revenue $ 5,000 $ 5,000 010 SJSD SRO Reimb $ 65,000 $ 65,000 Total General Fund $ 4,092,000 $ 5,522,840 $ 40,000 $ 9,654,840 Gas Tax 021 Interest - Gas Tax $ 250 $ 250 021 Gas Tax 2105 $ 175,000 $ 175,000 021 Gas Tax 2106 $ 127,000 $ 127,000 021 Gas Tax 2107 $ 258,900 $ 258,900 021 Gas Tax 2107.5 $ 6,000 $ 6,000 Total Gas Tax $ - $ 566,900 $ 250 $ 567,150 Measure A 022 Interest - Measure A 022 Measure A -.5% Sales Tax $ 483,500 Total Measure A $ 483,500 $ $ 7,500 $ 7,500 $ 483,500 - $ 7,500 $ 491,000 CITY OF SAN JACINTO Calculation of Proceeds of Taxes Fiscal Year 2004/2005 Based On Budget Figures Revenue Source Proceeds of Non -Proceeds Taxes of Taxes Interest Total Traffic Safety Fund 024 St.& Traffic Sign Permit $ 5,000 $ 5,000 024 Vehicle Traffic Code Fines $ 52,500 $ 52,500 024 Interest - Traffic Safety $ 4,000 $ 4,000 Total Traffic Safety Fund - $ 57,500 $ 4,000 $ 61,500 LLPD #2 026 Annexation Setup Fees Total LLPD #2 $ Park Development 028 Interest - Park Development 028 Park Development Fees $ 100,000 $ 100,000 - $ 100,000 $ - $ 100,000 $ 6,000 $ 6,000 $ 145,000 $ 145,000 Total Park Development $ - $ 145,000 $ 6,000 $ 151,000 CDBG 029 CDBG Cost Reimb Total CDBG $ $ 535,000 $ 535,000 - $ 535,000 $ - $ 535,000 Transportation Funds 030 SB 821 Grant $ 52,000 $ 52,000 Total Transportation Funds $ - $ 52,000 $ - $ 52,000 LLMD/ZoneD/Parkway 032 Interest- Parkway Development $ 1,000 $ 1,000 Total LLMD/ZoneD/Parkway $ $ - $ 1,000 $ 1,000 Underground Utility 038 Interest - Underground Utility $ 6,000 $ 6,000 038 Developer Fees $ 25,000 $ 25,000 Total Underground Utility $ - $ 25,000 $ 6,000 $ 31,000 Flood Control 039 Interest - Flood Control $ 10,000 $ 10,000 039 Flood Control Reimbursement $ 416,000 $ 416,000 039 Developer Fees $ 500,000 $ 500,000 Total Flood Control $ - $ 916,000 $ 10,000 $ 926,000 Traffic Signalization 041 Interest - Traffic Signalization $ 5,000 $ 5,000 041 Signalization Improv Fees $ 35,000 $ 35,000 Total Traffic Signalization $ - $ 35,000 $ 5,000 $ 40,000 CSA 152 056 Interest - CSA 152 056 NPDES- CSA 152 $ 1,000 $ 1,000 $ 40,500 $ 40,500 Total CSA 152 $ - $ 40,500 $ 1,000 $ 41,500 CITY OF SAN JACINTO Calculation of Proceeds of Taxes Fiscal Year 2004/2005 Based On Budget Figures Revenue Source Prop 172 Sales Tax 062 1/2% Sales Tax Prop 172 062 Interest - 1/2% Sales Tax Total Prop 172 Sales Tax Proceeds of Non -Proceeds Taxes of Taxes Interest Total $ 135,000 $ 135,000 $ 150 $ 150 $ 135,000 - $ 150 $ 135,150 Air Quality 063 Interest - Air Quality Improv. $ 250 $ 250 063 Air Quality Subvention $ 37,500 $ 37,500 Total Air Quality $ - $ 37,500 $ 250 $ 37,750 Fire Mitigation 067 Interest - Fire Mitigation $ 15,000 $ 15,000 067 Developer Fees $ 150,000 $ 150,000 Total Fire Mitigation $ - $ 150,000 $ 15,000 $ 165,000 Car Pool Mitigation 074 Interest - Car Pool Mitigation $ 1,000 $ 1,000 074 Developer Fees $ 25,000 $ 25,000 Total Car Pool Mitigation $ - $ 25,000 $ 1,000 $ 26,000 Local Transportation 075 Interest - Local Transportation $ 100 $ 100 075 Developer Fees $ 25,000 $ 25,000 Total Local Transportation $ - $ 25,000 $ 100 $ 25,100 Regional Transportation 076 Interest - Regional Transportation $ 500 $ 500 076 Developer Fees $ 40,000 $ 40,000 Total Regional Transportation $ - $ 40,000 $ 500 $ 40,500 Public Safety 077 Interest - Public Building $ 100 $ 100 077 Developer Fees $ 3,100 $ 3,100 Total Public Safety $ - $ 3,100 $ 100 $ 3,200 Special District Admin 102 Developer Fees $ 167,480 $ 167,480 Total Special District Admin $ - $ 167,480 $ - $ 167,480 Code Enforcement 105 Miscellaneous Revenue $ 10,000 $ 10000 Total Code Enforcement $ - $ 10,000 $ - $ 10,000 SUB -TOTAL $ 4,710,500 $ 8,453,820 $ 97,850 $ 13,262,170 Interest Allocation $ 35,013 $ 62,837 $ (97,850) TOTAL $ 4,745,513 $ 8,516,657 $ - $ 13,262,170 AGENDA ITEM 5• January 6,2005 TO: The Honorable Mayor and Members of the City Council FROM: Mitch Alm, Chief of Police 4) SUBJECT: Approval of the Remaining Balance ($26,314.00) California Law Enforcement Equipment Grant and Spending Plan RECOMMENDATION: By motion appropriate and authorize the expenditure of remaining balance, which is the $26,314.00 grant award from the Califomia Law Enforcement Equipment Grant, for the improvements and repair of the physical building site, of the San Jacinto Police Department, located at 160 West Sixth Street, San Jacinto. BACKGROUND: On October 25,2001, and again on December 9,2002, the City of San Jacinto accepted two grant awards totaling $56,895.99, under the State of Califomia Law Enforcement Equipment Grant Program. A total of $30,581.99 has been spent on various law enforcement equipment and building improvements. A remainder of $26,314.00 grant funds exist. In accordance with the grant guidelines, the San Jacinto Police Department recommends that the funds be utilized for some critical building repairs and improvements. The San Jacinto Police Department, by following the submitted spending plan, will expend funds as follows: 1. Building roof repairs. 2. Interior building repairs caused by roofing leaks (ceiling tiles, carpeting etc.) Paae 1 of 2 BUDGETARY IMPACT: There are no anticipated general fund costs. This is a standalone grant and no matching funds area required. ATTACHMENTS: None. Pape 2 of 2 January 6, 2005 TO: FROM: Ed Starner, Acting Public Works Superintendent AGENDA ITEM 6,8 The Honorable Mayor and Members of the City Council SUBJECT: Resolution No. _ authorizing application process for Grant Funds Under the California Environmental Protection Agency (EPA) Integrated Waste Management Board — Waste Tire Playground Cover and Waste Tire Tract and Other Recreational Surfacing Grant Programs RECOMMENDATION: By motion authorize Ed Starner to apply for grant funds under the Waste Tire Playground Cover and Waste Tire Tract and other Recreational Surfacing Grant Programs; and adopt Resolution No. _ approving the application for grant funds under the California Environmental Protection Act Fiscal Year 2004/2005. BACKGROUND: In October 2004, the City received information about the availability of grant funds under the California Environmental Protection Agency —Waste Tire Playground Cover and Waste Tire Tract and other Recreational Surfacing Grant Programs for Fiscal Year 2004/2005. Subsequently, this office forwarded the information to Gaudet Design Group who has been providing staff support with the application of grants for park renovations. After the review of the grant criteria, Gaudet Design Group suggested an application be completed and submitted for Rancho Park Playground Safety Renovation in the amount of $25,000 (maximum grant fund request). Application was submitted on December 10, 2004. However, in order for the application to be deemed complete, a Council resolution must be forwarded to California Integrated Waste Management Board no later than February 1, 2005. JUSTIFICATION: Offset the cost of playground replacement in Rancho Park by taking advantage of available grant funds under the California EPA Integrated Waste Management Board — Waste Tire Playground Cover and Waste Tire Tract and Other Recreational Surfacing Grant Programs Page 1 of4 BUDGETARY IMPACT: $25,000 would be available in grant funds from California EPA Integrated Waste Management Board — Waste Tire Playground Cover and Waste Tire Tract and Other Recreational Surfacing Grant Programs. ATTACHMENTS: 1. Grant Application 2. Resolution No. Page 2 of 4 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE)ss CITY OF SAN JACINTO ) RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, AUTHORIZING SUBMITTAL OF AN APPLICATION TO CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD UNDER GRANT FUNDS AVAILABLE UNDER THE WASTE TIRE PLAYGROUND COVER AND WASTE TIRE TRACK AND OTHER RECREATIONAL SURFACING GRANT PROGRAMS WHEREAS, Senate Bill 876 (Escutia, Statutes of 2000, Chapter 838) authorizes the California Integrated Waste Management Board to establish a grant program to provide opportunities to divert waste tires from landfill disposal, prevent illegal tire dumping, and to promote markets for recycled -content waste tire products; and WHEREAS, the California Integrated Waste Management Board has been delegated the responsibility for the administration of the program within the State, setting up necessary procedures governing application by California cities, counties, city and county, special districts or political subdivisions thereof, and Federally recognized California Indian tribes; and WHEREAS, said procedures established by the California Integrated Waste Management Board require the applicant to certify by resolution approval of the application before submission of said application to the State; and WHEREAS, if awarded a grant, the applicant will enter into an agreement with the State of California for development of the project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City San Jacinto, California authorizes the submittal of an application to the California Integrated Waste Management Board for a FY 2004/2005 Waste Tire Playground Cover Grant or Waste Tire Track and Other Recreational Surfacing Grant. The Public Works Superintendent of the City of San Jacinto is hereby authorized and empowered to execute in the name of the City of San Jacinto all necessary applications, contracts, agreements, amendments and payment requests hereto for the purposes of securing grant funds and to implement and carry out the purposes specified in the grant application. Page 3 of 4 APPROVED and ADOPTED this 6th day of January 2005, by the following vote: Ayes: Nays: Absent: Abstain: ATTEST: Dorothy L. Chouinard, City Clerk City of San Jacinto Chris Carlson Buydos, Mayor Page 4 of 4 AGENDA ITEM 5-9 January 6, 2005 TO: The Honorable ayor and Members of the City Council Bernie Simon, , inance Director SUBJECT: Public Works Telephone System Repairs RECOMMENDATION: By Council motion; appropriate $4,000 to purchase and install a new telephone system at the Public Works office (Option Two) from Unreserved, Undesignated General Fund Balance Reserve. BACKGROUND: During the high winds and dust storms about the middle of December, the power outage and subsequent electrical surges damaged the voice mail component of the PW telephone system. The voice mail was not plugged into the power surge and backup unit for some reason. Now the system no longer accepts any messages and will only ring and ring unless someone is available to pick up the phone that assumes that the same person is not already on the phone. The current system is about eight to ten years old and new parts are not available. A refurbished voice mail unit is available or an alternative would be to purchase an entire new system. A new system would also mean that the phone units would have to be upgraded and therefore would be more expensive. However, there is no telling how much longer the current system would be useful and there is only limited growth potential on the current unit. The recommended vendor is PJU Telecom who is familiar with all the City's telephone system and installed the City Hall and Virginia Lee telephone systems. Staff would prefer to use the same vendor who is familiar with the equipment and can install such equipment as soon as possible. The proposed equipment to be installed is all Nortel. Approvals i� City Manager: gor Finance Director: �e Page 1 of 2 The potential options are: Option One Purchase and install a refurbished voice mail unit at $1,700.00 and would get us back to where we were. This would not improve or lengthen the life of the equipment which is eight to ten years old already. Option Two Purchase an entire new telephone system at $4,000.00. This would replace the aging equipment with more versatile, newer equipment which can grow with department expansion. It also is better quality equipment then is currently being used. JUSTIFICATION: New equipment is needed to get back phone voice mail capability. BUDGETARY IMPACT: There is no budget for such equipment in the FY 2004-05 budget. Therefore, an appropriation is needed. This would decrease the Unreserved, Undesignated General Fund Balance Reserve by $4,000.00 and increase the Public Works Admin - Capital Equipment expenditure budget. ATTACHMENTS: Option One and Option Two quotes from PJU. Page 2 of 2 12/17/2004 10:56 till FROM: Fax PJU Telecom, Inc. TO: 9 654-372 WPJU TELECOMM, Inc. 2491 Grand Teton Ave. Hemet, Ca. 92544 Voice 951-925-9007 Facsimile 951-765-1749 Ca. License 833554 Since 1985 111111111111111 ""Customer (1678" City of San Jacinto - Yard 201 East Main Street San Jacinto, CA 92583 USA ILI1111LI1IJ1I1JlIJI,uIIIll Contact 951.654-7337 PAGE: 002 CS 002 Proposal Q04121702 12/17/2004 Printed: 12/17/2004 10:55:57 Proposal Expires: 1/16/2005 City of San Jacinto - Yard 270 Bissel Place San Jacinto, CA 92583 USA Proposed by: Ty Heslep Business: 951-654-7337 Business 2: 951-654-4041 FAX: 951-654-3728 Mobile: Email: Proposed Work: Replace failed voicemail system Note: Due to the age of the current phone system (8-10 years) An older model REFURBISHED voicemail system will be installed. This unit has limited voice storage (60 min.) Item Description Order Disc%,.. Price Total NOR FLASH2 FLASH 2 VOICEMAIL - REFURBISHED (C)LABOR SHIPPING - RED LABEL OVERNIGHT Each n)>io,i% cNJ"' 2.5 $1,317.50 $1,317.50 $80.00 $1,317.50 $200.00 $45.00 $200.00 $45.00 $45.00 Approved By X Sub -Total: CA01 - SALES TAX 7.75% Sales Tax: Please sign and print your name. $1,562.50 $102.11 Proposal Total: $1,664.61 12/17/2004 10:39 AM FROM: Fax P30 Telecom, Inc. TO: 9 654-3728 PAGE: 002 OF 002 WPJU TELECOMM, Inc. 2491 Grand Teton Ave. Hemet, Ca. 92544 Voice 951-925-9007 Facsimile 951-765-1749 Ca License 833554 Since 1985 111111111111111 Customer. 1678 City of San Jacinto - Yard 201 East Main Street San Jacinto, CA 92583 USA 1111111111111111111111111111111111 Contact 951-654-7337 Business: 951-654-7337 Business 2: 951-654-4041 Proposal 11111111111111111113111 404121701 12117/2004 Printed: 12/17/2004 10:34:10 Proposal Expires: 1/16/2005 City of San Jacinto - Yard 270 Bissel Place San Jacinto, CA 92583 USA Proposed by: Ty Heslep FAX: 951-654-3728 Mobile: Email. Proposed Work: Provide and install Nortel Compact ICS Digital phone system configured 8 lines,16 digital phone ports with 6 Digtial Display Speakerphones and Voicemail. Item Description Quantity_ Disc% Total_ NOR CICS 6.1SW NOR T7316E CHR COMPACT ICS 4X16 W16.1 SW Each T7316E DIGITAL DISPLAY SPK PH. EHANCED, CHR Each 1 2 NOR 17208 CHR T7208 DIGITAL DISPLAY SPK PH CHR Each 4 NOR CP-100-10 CALL PILOT 4X9 PT, 10 MAILBOX VOICEMAIL / Each 1 AUTO ATTENDANT INSTALL KIT 1 1 (C)LABOR 1 6 PJU TERMS 1 TERMS: 50% DOWN, BALANCE ON COMPLETION PJU WARR. 1 YEAR WARRANTY PARTS AND LABOR PJU LEASE LEASE AVAILABLE 1 Q T/toil% 7 uo Approved By X * Proposal Total: $3,955.26 Please sign and pnnt your name. • Sales lax not included in Proposal Total. AGENDA ITEM 5, ip January 6, 2005 TO: The Honorable Mayor and Members of the City Council FROM: Habib Motlagh, City Engineer ,✓ SUBJECT: Main Street, Soboba Road, Esplanade Avenue, and Artesia Street Pavement Rehabilitation — Notice of Completion RECOMMENDATION: By motion: 1) approve the Notice of Completion for Main Street, Soboba Road, Esplanade Avenue, and Artesia Street Pavement Rehabilitation; and 2) authorize the release of retention in the amount of $123,519.75 thirty days after recordation of the Notice of Completion. BACKGROUND: On June 3, 2004, the City Council awarded a public works contract to Matich Corporation in the amount of $1,076,076, plus 15% contingency. Subsequently, on June 15, 2004, the Notice to Proceed was issued to start the work on June 21, 2004 and to complete all the scheduled work by September 28, 2004. In addition to the original work, the City approved three change orders to perform offsite improvements for Virginia Lee Addition on Sheriff and Fifth Street, additional sidewalks and driveway approach in front of Caravana Mobile Home Park, and emergency repairs on Warren Road. The total contract cost was $1,235,197.48. JUSTIFICATION The acceptance of the project and release of funds is necessary to comply with the contract provisions. BUDGETARY IMPACT Adequate funds were allocated in Fiscal Year 2004-05 budget to offset the cost of the capital improvements projects completed under this public works contract. App q als City Manager: Finance Director: 47 Page 1 of 2 ATTACHMENTS: 1. Notice of Completion Page 2 of 2 WHEN RECORDED RETURN TO: CITY CLERK: City of San Jacinto 201 E. Main Street San Jacinto, Ca 92583 NOTICE OF COMPLETION FOR RECORDERS USE ONLY Notice is hereby given by the undersigned owner, the fee simple owner of the project site and a political subdivision of the State of California, that a public work of improvement descriad, a Avenue, and rehabilitation has been tco pletedoandE asnac Artesia pt d by the rundersgned awarding authority on the date hereof. The Contractor on such work was Matich Corporation, and the surety bond is with Safeco Insurance Company of America. The real property upon which said work was performed is in the City of San Jacinto, County of Riverside, State of California and described as: Main Street, Soboba Road, Esplanade Avenue, and Artesia Street. Date: January 6, 2005 City of San Jacinto (Date of Completion) (Name of Political Subdivision) By Title: City Engineer STATE OF CALIFORNIA COUNTY OF RIVERSIDE I hereby certify that I am the City Clerk of the City Council of the City of San Jacinto, California the political subdivision which executed the foregoing notice and on whose behalf I make this verification: and that the same is true. I certify under penalty of perjury that the foregoing is true and correct. Executed at San Jacinto, California on January 6, 2005. City Clerk AGENDA ITEM 5, 1I January 6, 2005 TO: The Honorable Mayor and Members of the City Council FROM: Habib Motlagh, City Engineer SUBJECT: Traffic Calming Improvements - Placement and Installation of Speed Humps along Potrero Street and Palomar Avenue RECOMMENDATION: By motion authorize the installation of speed humps on Potrero Street and Palomar Avenue. BACKGROUND: On November 17, 2004, the residents of Potrero Street and Palomar Avenue submitted a petition to the City for placement of speed humps along their streets. Twenty two out of the forty two residents along Potrero Street (52%), and thirty nine out of the sixty one residents on Palomar Avenue (64%), are petitioning the installation of speed humps along their streets in an attempt to reduce the speed of vehicles in their neighborhoods. Staff has verified that the petition submitted which meets the City's criteria for traffic calming devices, and recommends the installation of speed humps along Potrero Street and Palomar Avenue. JUSTIFICATION: Enhance safety and reduce speeding along residential streets. BUDGETARY IMPACT: $60,000 has been allocated in Fiscal Year 2004-05 (Project No. 05-101) for the installation of speed humps, and traffic surveys and studies. ATTACHMENTS: 1. Petition received November 17, 2004 Page 1 of 1 November 17, 2004 To: Chief of Police, City of San Jacinto, 160 W. eh. St., San Jacinto, Ca. 92583 Mayor Jim Ayres, City of San Jacinto, 201 E. Main St., San Jacinto, Ca. 92583 City Manager, Peter Consentinni, City of San Jacinto, Ca. 92583 From: Judy C. Winfrey 345 Potrero St. San Jacinto, Ca. 92582 RE: Speed bumps on Potrero St. and Palomar St. To Whom It May Concern: Enclosed are signed petitions collected by myself and Lois Daggs of 226 Palomar, San Jacinto, Ca. for speed bumps for Palomar Ave. and Potrero St. The Enclosed signatures represent the majority of the homeowners. We appreciate your support in this endeavor in slowing down the speeders going through these streets. Thank You, Judy C. Winfrey -PMoNE S'+- Y`UVe Y enr ieweG . c� S'1'CE S VID�Ve Ovl514 S 3V C'1;S 0. 1Me.e - c .C‘{e-c- i SpQPL1 Ot4- AO 50 +9 CzAAVI4 1 November 5, 2004 Police Chief, San Jacinto Police Dept. 160 West Sixth San Jacinto, CA 92583 Cc: Jim Ayres, Mayor City of San Jacinto 201 East Main Street San Jacinto, CA 92583 RE: Speeding on Potrero and Palomar Streets We, the undersigned, would like to have you review and solve a serious speeding problem in our neighborhood. SITE: Potrero and Palomar Streets in Cottonwood Mobile Home Estates POSTED SPEED LIMIT: 25 mph PROBLEM: Although this is a quiet, senior residential area, the traffic on both of these streets is heavy at times. Even when the traffic is Tight, drivers seem to think this is a raceway. They race at speeds of up to 45 mph and more (estimated), with little regard for schoolchildren, residents, seniors crossing the street, and visiting grandchildren. We have, on several occasions, brought out a speed indicator (shows drivers the speed they are going), but that has had no effect. The speeders are loud, irresponsible, and show a total disregard for the safety of persons and property. Besides presenting a danger to human and pet life, these speeders present a danger to parked vehicles and other property. They often pass other vehicles that are going "too slowly." Potrero is not a long street, yet they manage to attain high speeds anyway. Both Potrero and Palomar have residents who must back out of their driveways at great risk. With the addition of more housing, this problem is only going to worsen. It is a convenient "short-cut" for those coming West on Cottonwood, attracting more drivers than does the neighborhood itself. It seems the posted limit of 25 mph is not enforceable; perhaps a few speed bumps such as those recently installed on Porterfield would help slow drivers down. We are concemed and do not want to wait for an accident to happen. We need your assistance before a tragedy occurs. Thank you for your attention to this matter. SIGNATURE SHEETS ARE ATTACHED PETITION: Speeding on Potrero and Palomar Signature Printed Name Address (San Jacinto, CA 92582) c. zuDY C.\ii/;v,-Yey 3µS ro`rRER' o sr.. 4-2 fit-► iA), s N, cop( -tt 33s_ 'Po-i- lQ o S-n 64, /d� IL— ?Lim di c. a vizi-" 3 'a c-' 41. e-3�7a/2- `-e-. ti 11` 6 , �kz 2r , • .uT7q . iO s /�(��G'!?'�,1,- _ t • � 6 T�+ y-(/ / ..- ,F4 /c/e F/V / G 4 N` t G _ f= j4b/If Fcri 7r , iel 3 (to b7 prid jj!( `r r ,'� 6'74) ,-,a� e I- £ jt4 / J Leo 13.1- L, a e /9 e-c HY D E2 / rI Al _ p/ Av,-1 r{-A ewe t �'� c c3 A-7/..,.✓ Q 44/ 4,,;:.//,eha_ .S c� Pe;Tr.e )-- v... 5'._.7 /V c o , 1� Vr� i) /I ri n t,ti( 3,, / v y1 -) / !'P l' d- Oit9 A.-) /7,vNE ...ia .4t'C/"9 ,I-) 376 li/,G1<Yl /:a•%VE 2j ., Cr a vr-e....e1,4.. �r/=n,,z a/4 a! 1_ a, m‹kr r ? 7 /: U v vt,-. r[ = q�� rir.• /. i /1 , , � (ry..r l,/ . 0 i i. (;' 7 ,,,,,iii� /I it ,.. n .. ., r.d\ 5—T-f'� 7-. e - i{ — - ` 1 a. 4A., / S 44- XI-1-K' '4 ?--- Q / - pf h ( II) --Pry._4 ' — 7 fir' , ` p .. / D it >y Cc ..�r� , 'A»✓ /7 Zrezi, M 6 3, 0_ a4'`r, n d ' a i .)6= t 1.l4M I-/ v tj p l?/) _A/a dtv 5'2 - V ` `714-. el a,,1.1. Jbq c g M. A ()A Ms 3 j ' ,•, , r ' _%i ,.-L and ' 2 2 k Atha- 8 o 0 2. `{moo rer D i, .__-gce Z. dv s _,5-� 32o,i,i *e�i A A Ail- -t•AGAt( CHI. A ICAN 3-2o If v ti v V 4 PETITION: Speeding on Potrero and Palomar Signature Printed Name I Address (San Jacinto, CA 92582) l 7.3Su f Sk> Vt7 C,,4 U j.1 a, w.7 ( frero_s.•I `/05- '/-qpIrrciz) 5,1 3C44 [aP710. A - b a Tot --0 _ i i3 kg A- L i 9t1�ggfk.EIRA N �fFYI J r . 4 a i2- .. 2(WK /gag/JYS ! 5'�51�7,y c,/4 :. _,Za2J i %e u/ o ie 84i*K"S -> 7,5- Ti2 ie - S/,�-rv. �t 4 �/, /a,,D44op, ,.1-512.J7,ry {T Ez.Aa i ai ENE r .0770' / 7 n -' 'r t✓ &�-— ( Gs 4t NRr I" e Leer/ s 1 :i' 5 Pd.//Re/20 S i 1• 0� 1 s 6 �ek (�..�til. 1) RA-I�h.3 \'F) 0,A-12 I/ 2 3 U.,9 Pol., D r ---. A* ' L. oL?k 3r rALa R- qre_ t-C s5e// . ( kit .tit e_ett i ce/40/0/2/eiY f`r vL /'/uce-4, C� (il/i,/sli9-3 -4. 4/4/4,t; A-ve I n i ✓tom •H._ - o� V='/iLNc ,�s CTT2(s/f L73 LemAtAR f-) .1-' l , - J Ro,s Lvi sAi Pr 01-16, Al PRl-v o hi t;- . e s P f AioxJ L ' S N//o /, i9-) 4 17 ,i oA ._ X7r ce)re. —,A-7 , � . .Di7La r . -7 0, elja- e���j�" 7oC`ER 13 uL�.hI 1, 2�I' cp i, I :. , % AVAIte' /, /l/ 'I /0 osece ///LCV) /Y,c--7W6/: t/ atZie`C4i / ,(.c.c+ i ,K..)t , (Mir IAIAi JrU,AiF ao8 A) L04,ripZ 41/ , 411 S (140141$ ✓7- ✓J'6I/..- W 14.21 0 I/ /J ye.:Me/-t-P-YY\-v] c> c rti P-l-l-e- 4v7 i tI A -S .c/a c-> -5 Si (I //Lon{ 4 K 71 vz- ✓ c012.NEi- /•kM.&s PETITION: Speeding on Potrero and Palomar Signature Printed Name Address (San Jacinto, CA 92582) Q �% �S 41.41-7 acV1 57/0a4/ rvlA-G15_ /V i14 1'/-z_aAfl .4I' . � ey l .G�?iU T iez CA i2/2iL,� Z39 ilk 1%4*f/G 2le /Iiicet, M c 0, aktuL� -L SLe-I uq- ALA KED F-( 169 _ h o Pi e_ v 14 YZ • /4 V)2 1�`i / ( i a .z/ t j Ill a.r� / �/ /� / �'� l �n i.- �(� ✓G 161 n Pii LORD-R 2vg Al fq R 1 M/9 N rr e y ail/ocief : hi tie • y elm G,rorl % G .A7J11 (2'1131) ed / /O, /%/7 C n r e- / / _gh 16d g-' I o 45z-/ ////� K C 2'�.a !C4 % 2` . / 2,41 /7 / / V 2rj10 f i , -/L ,41,ft �a ' ir�:r�.. -,2. 9ti c5 6) IJ ('- / 3 / iv , PA lvrn' 2 �- pCv/uC.(n (a,aaU.10Q ( ocka_ile asu.e_l( //6 A/, 41 /6,,,elr XJe. S j. , f cci-t_(-- izti N gi.-ovnwR_ a/ . b0 ,1)V'D-P, L(g W le-Piiii-Of44 176 AY I Nt' ,p,y) _ -3, J..o acre x..-,9 It.nQ\\ A p, S PETITION: Speeding on Potrero and Palomar Signature Printed Name Address (San Jacinto, CA 92582) J21/:,"4eit7F.5,,i a/B y,v, se n/ /CC / o 12£inv.5ex-i r 17 A (5;;, J;10 Tw l're17-77-1tl,2o S , M M er S--Vcc_k S = `U 1\1 5 %55e5 369 5q 353 350 '63% 335 331, 3a3 31S 3 D '505 zoo 2,Gc 3 �oJ 9,q 3 i lV (3 Lq a53 1 (45 1(o i 19.5 50 l o g [[(Q (L1 y 5 C-EsT — si p 1-)j P 5 ae55 3zo 32i 332 335 3yb 395 '350 35s 3la 2 3w5 346 3s2 3iS5 3�0 3cf6 yo 5 1-115 4420 y1-5 �135 L OS L1 .±5 5 i5 525 �I 5`35 y 5 ` 15 �I 55 2 ') 55 5c0 (n 2 �I 5l05 y 5 5 �I 5 - 5%5 5co 'I 15 'I - of akkaasse5 TO: FROM: SUBJECT: AGENDA ITEM' 5.'- January 6, 2005 The Honorable Mayor and Members of the City Council Habib Motlagh, City Engineer i° Kirby Street Pavement Rehabilitation — Project No. 02-018 RECOMMENDATION: Adopt plans and specifications, and authorize the City Clerk to proceed with bid advertisement for rehabilitation of Kirby Street from Seventh Street to Cottonwood Avenue. BACKGROUND: During the 2004-2005 budget process, Council allocated an additional $150,000 to the previous Fiscal Year 2003-2004 budget ($150,000), to complete the street rehabilitation on Kirby Street. The work to be completed along this section of Kirby Street has been split into three portions: 1. The Southerly portion encompasses approximately 600 ft., and includes the removal of existing roadway and replacement with new structural section, including road widening from 21' to 30'. 2. Central portion encompasses approximately 1,300 ft., located directly in front of the New Beginnings Forecast Tract Homes (Tract 24738), and includes the grinding and overlay of 2" — no widening necessary. 3. Northern portion encompasses approximately 700 ft., and includes the removal and replacement of roadway with 3" asphalt, and road widening from 21' to 30'. The repairs proposed for this section of Kirby are temporary (1-2 years). The permanent improvements are to be completed by developers of Tract No's 30942 and 31296, as conditioned of their projects. The permanent improvements may be completed within the next few months. Timing of the project is as follows: o Bid Advertisement — o Bid Opening o Bid Award o Start of Construction January 9, 2005 February 7, 2005 February 17, 2005 March 14, 2005 Page 1 of 2 City Manager: Finance Director: 6 vats o Estimated Completion April 22, 2005 JUSTIFICATION Improve the road conditions of one of the City's secondary roadway system. BUDGETARY IMPACT Adequate funding is available to offset the cost of the proposed improvements — Measure "A" funds and development fee moneys. ATTACHMENTS: 1. Vicinity Map — Kirby Street Pavement Rehabilitation Page 2 of 2 12/27/2004 14:51 9099438416 TRI LAKE PAGE 02 doll AJJNIOIA 311S 1O314ad KIRBY ST. LYON AVE. STATE ST. SA JACINTO 7< v 4. -I m m -1 4VE. '3AV 3GVNYldS3 cn AGENDA ITEM Si /3 January 6, 2005 TO: The Honorable Mayor and Members of the City Council FROM: Peter A. Cosentini, City Manager SUBJECT: Appropriation for Salary Survey RECOMMENDATION: It is recommended that the City Council appropriate $12,000 to conduct a salary survey for labor negotiations. BACKGROUND: City is in the process of labor negotiations, and Council has decided to conduct a salary survey. Staff has contacted two professional firms and is going to engage the low bid of L.B. Hayhurst for an amount not to exceed $12,000. The survey will include a review of salary and benefits for various cities. JUSTIFICATION: The justification for this request is to secure the data necessary to negotiate with the various employee bargaining groups during the current negotiations. BUDGETARY IMPACT: $12,000 from the City's undesignated reserve fund to offset the cost of the salary and benefit survey. ATTACHMENTS: 1. Memorandum from Carolyn Durden dated 12/22/2004 Page 1 of 1 SAN MEMORANDUM JACI NTO Date: December 22, 2004 To: Peter Cosentini, City Manager From: Carolyn Durden, Human Resources Coordinator Re: Salary and Benefit survey Personnel Concepts - $13,500 Study procedure: Meet with appropriate City staff to review project goals, objectives, process, schedule and administrative details. Review current job descriptions organizational charts, budget, compensation plan and list of employees. Confirm survey classifications and determine comparable City's. Conduct labor market survey and analyze; conduct salary survey and develop compensation recommendations. Prepare a draft report that documents all completed phases of the compensation study and review with the City. Provide a final compensation report which documents an executive summary; City's compensation philosophy; labor market selection and position; benchmark classes; compensation survey and recommendations. Estimated time of completion is 10 weeks. L. B. Hayhurst - $10,500 / $12,000 maximum Study procedure: Meet with appropriate City staff to review job descriptions, existing salary plan and determine comparable City's. Present a report of salary and benefit findings and salary recommendations in a draft to allow the City to review before finalization of report. Present a final and formal presentation report of salary and benefit findings and salary recommendations. Fee for the project is $10,500. Invoicing schedule is $3,000 at time survey is authorized; $3,500 at delivery of draft report; $3,500 at delivery of final report and $500 at formal presentation/project completion. They require reimbursement for project related expenses not to exceed $1,500 without prior approval of the City with total fees and expenses not to exceed $12,000. Estimated time of completion is 10 weeks. AGENDA ITEM S• / g January 6, 2005 TO: The Honorable Mayor and Members of the City Council FROM: Special Tax Consultant and City Attorney SUBJECT: Proposed Resolution initiating annexation of territory (Commonly known as CNH Homes — Tract 31246) into Assessment District No. 2003-01 (AD 2003-1), Annexation No. 10 for Road, Street and Highway Maintenance (AD 2003-1 Annexation No. 10) RECOMMENDATION: By motion, approve and adopt Resolution No. _ / a resolution of initiation to annex territory into AD 2003-1. BACKGROUND: The City Council and Planning Commission have recently identified the need for additional funding sources for the maintenance of certain streets, roads and highways due to the creation of new development within the City. On October 6, 2003, in response to the need for additional funding for such services, the City Council formed Assessment District 2003- 1 (the "District") and the levy of assessments therein upon those parcels of land which benefit from such maintenance. CNH Homes (the "Developer") is developing certain real property near the boundaries of the District. The Developer will receive the benefits described above if the Developer annexes into the District. The Developer now desires to receive such benefits and annex such real property into the District. JUSTIFICATION: The adoption of the resolution is required to begin the annexation process into the District. App Is City Manager:_ Finance Director: BUDGETARY IMPACT: The annexation of the Developer into the District will have a beneficial impact to the City's budget in that, upon implementation of the proposed annexation to the District, it would assist in the funding of the maintenance of certain roads, streets, and highways that would otherwise come from the City's general fund. ATTACHMENTS: Resolution No.: Page 2 of 2 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE)ss CITY OF SAN JACINTO ) RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, INITIATING THE ANNEXATION OF CNH HOMES TRACT 31246 TO ASSESSMENT DISTRICT 2003-1 (AD 2003- 1) PURSUANT TO THE BENEFIT ASSESSMENT ACT OF 1982 (AD 2003-1, ANNEXATION NO. 10) WHEREAS, the City Council pursuant to Resolution No. 2485, dated November 6, 2003, formed Assessment District No. 2003-1 (the "District") pursuant to the Benefit Assessment District Act of 1982 (the "Act") for the purpose of annually levying assessments on all land within the District to pay the costs of street, road and highway maintenance within said district; and WHEREAS, the City Council has now determined that certain property that will receive the benefit of such maintenance should be annexed to the District; and WHEREAS, the territory proposed to be annexed to the District (the "Territory") is shown on a map showing thereof entitled "Annexation Map No. 10 To Assessment District No. 2003-1, City Of San Jacinto, County Of Riverside, State Of Califomia" (the "Annexation Map"), attached hereto as Exhibit "A". NOW, THEREFORE, BE IT RESOLVED determined and ordered by the City Council of the City of San Jacinto: Section 1. Annexation. The City Council hereby proposes to annex to the District that certain real property more particularly described and shown on the map attached hereto as Exhibit "A" and incorporated by reference herein, for the purpose of annually levying assessments on all such land to pay the costs of street, road and highway maintenance as described in Section 3 hereof. Section 2. Boundaries and Designation. The property to be included within the proposed boundaries of Annexation No. 10 is described and shown on the map attached hereto as Exhibit "A" and incorporated by reference herein (the "Annexation Area"). Section 3. Road Maintenance. The services proposed to be financed through the revenue derived from the assessments is to include maintenance of those streets, roads, or highways within the Annexation Area. Section 4. Report. The City Engineer is ordered to prepare or cause to be prepared and filed with the City Clerk a report regarding the Page 1 of 3 APPROVED, following vote: Ayes: Nays: Abstain: Absent: proposed Annexation No. 10 and the assessments to be levied on the land therein to pay the estimated annual costs of the street, road and highway maintenance described in Section 3 hereof in the fiscal year 2004-2005 in accordance with Government Code section 54703 et seq., Government Code section 53753, and Article XIIID of the Constitution of the State of California. Said report shall contain all of the following: (a) A description of the service proposed to be financed through the revenue derived from the assessment to the property located within the Annexation Area. (b) A description of each lot or parcel of property with the Annexation Area that is subject to the benefit assessment. The assessor's parcel number shall be a sufficient description of the parcel. (c) The amount of the proposed assessment for each parcel within the Annexation Area. In the case of an assessment to be collected in installments pursuant to paragraph (2) of subdivision (a) of Government Code section 54711, the report shall set forth the number of annual installments and the fiscal years during which they are to be collected, and fix the maximum amount of each annual installment. (d) The basis and schedule of the assessment within the Annexation Area. SIGNED and ADOPTED, this 6th day of January, 2005, by the City of San Jacinto By Chris Carlson-Buydos, Mayor Page 2of3 ATTEST: Dorothy L. Chouinard, City Clerk APPROVED AS TO FORM: City Attomey, City of San Jacinto Best, Best & Krieger, LLP Page 3 of 3 EXHIBIT A SHEET 1 OF 2 PROPOSED BOUNDARY MAP ANNEXATION NO. 10 TO ASSESSMENT DISTRICT NO. 2003-1 CITY OF SAN JACINTO COUNTY OF RIVERSIDE STATE OF CALIFORNIA Reference is hereby made to that certain map entitled "Assessment Diagram, Assessment District No. 2003-1, City of San Jacinto, County of Riverside, State of California," filed the 23nd day of December, 2003, at the hour of 8 o'clock a.m. in Book 55 at page 64, and as instrument number 2003-998200 in the office of the County Recorder of the County of Riverside, State of California, which this Annexation Diagram affects. VICINITY MAP Prepared by David Taueeig & Associates. Inc. (1) Filed in the office of the City Clerk of the City of San Jacinto this _ day of . 2005. Dorothy L. Chouinard, San Jacinto City Clerk (2) I hereby certify that the within map showing the proposed boundaries of Annexation No. 10 to Assessment District No. 2003-1, City of San Jacinto, Riverside County, State of California, was approved by the City Council at a regular meeting thereof, held on this day of , 2005, by its Resolution No. Dorothy L. Chouinard, San Jacinto City Clerk (3) Filed this _ day of , 2005, at the hour of o'clock _m, in Book of Maps of Assessment and Community Facilities Districts at page and as Instrument No. in the office of the County Recorder of Riverside County, State of California. Gary L. Orso Assessor -County Clerk -Recorder of Riverside County BY Deputy Fee Exempt recording requested, per CA Government Code §6103 SHEET 2 OF 2 LEGEND Proposed Boundaries of Annexation No. 10 to Assessment District No. 2003-1 San Jacinto, Riverside County. CA 434-050-026 Assessor Parcel Number Reference is hereby made to the Assessor maps of the County of Riverside for a description of the lines and dimensions of each lot and parcel. PROPOSED BOUNDARY MAP ANNEXATION NO. 10 TO ASSESSMENT DISTRICT NO. 2003-1 CITY OF SAN JACINTO COUNTY OF RIVERSIDE STATE OF CALIFORNIA 2 POTRERO ST. ESTRELLA ST. ZONE 17 434-050-026 N.A.P. COTTONWOOD Prepared by David Teasel; & Aeeociatea Inc a AVE C San Jacinto Annexation No. 10 to Assessment District 2003-1 Map Project Guide Boundary Map (Assessment Diagram) Annexation No. 10 Number Zone Assessor Parcel Number(s) Tract Number(s) Projectjec Developer Land Owner / Develo er 2 17 434-050-026 31246 .a ahto CNH Homes ., i'1e is nn4 intanr1 d for County. Note: This map project guide is included to help identify properties within the AD, of Riverside recordation with the Annexation map it refers to. AGENDA ITEM 6 • 6 January 6, 2005 TO: The Honorable Mayor and Members of the City Council FROM: Peter A. Cosentini, City Manager SUBJECT: City Manager Annual Conference RECOMMENDATION: It is recommended that the City Council excuse the City Manager from the regular City Council meeting of February 3, 2005, so he may attend the annual League of California Cities City Managers Conference, in order to comply with the terms of his employment agreement. BACKGROUND: Section III.H "Professional Development" of the City Manager's Employment Agreement states as follows: 1. The CITY shall budget for and pay the travel and subsistence expenses of the City Manager for professional official travel, meetings, conferences and occasions adequate to continue the professional development of the City Manager and to adequately pursue necessary official and other functions for the CITY and such other national, regional, state and local governmental groups and committees thereof of which the City Manager may serve as a member. The City shall allow the City Manager to attend the Annual League of California Cities Conference, the annual ICMA conference and the Annual League of California Cities City Manager Conference. My agreement with the City is that I would be allowed to attend the Annual League of California Cities City Manager's Conference. The Conference this year is scheduled for February 2, 2005 — February 4, 2005. My understanding with the Council is if one of my conferences falls on a regularly scheduled Council meeting date, I am to agendize the absence from the regular Council meeting so the Council has a formal notice forewarning of my absence. Page 1 of 2 Appro City Manager: N% /Q� /4 Finance Director: JUSTIFICATION: Comply with the requirements of the City Manager's contract as it relates to personal development in his profession. From a technical stand point, Municipal Code Section 2-12.060E requires the City Manager to be excused from any Council meetings. However, the language of the City manager employment agreement appears to have already granted the Manager the excused absence noted in the Municipal Code. BUDGETARY IMPACT: Sufficient funds are allocated in the City Manager's Budget to attend the League Conference in fiscal year 2004-2005. ATTACHMENTS: None Page 2 of 2 AGENDA ITEM 5' /6 January 6, 2005 TO: The Honorable Mayor and Members of the City Council FROM: Tim Hults, Community Development Director le SUBJECT: Conditional Use Permit 11-04 — Auto Body Shop Applicant: Ralph Smith 1011 Enterprise Ave San Jacinto, CA 92582 RECOMMENDATION: Ratify the Approval of Conditional Use Permit 11-04, based on the Findings of Fact and Conditions of Approval, the establishment of an auto body shop with a 14'x26' paint booth within an existing 60'x 50' building located in the M-1 zone at 1011 Enterprise Avenue BACKGROUND: On December 9, 2004 the Planning Commission adopted a resolution approving a proposal by Mr. Smith for an auto body shop with a paint spray booth to be located at 1011 Enterprise Avenue. The shop will be located within an existing 3000 square foot building that was last used as a machine shop for high performance VW engines. The site is located in the industrial zone and until recently, it was the only building on Enterprise Avenue. Recently, a number of similar industrial buildings have started construction south and east of the project site. Northwest of the project site are single family residential uses and city owned industrial property located directly north of the proposed use. Street improvements related to the industrial use were conditioned for Enterprise Avenue under the original parcel map and were installed with the construction of the building, so no new street related improvements are required with this project. Appro City Manager: / Finance Director: 4/ /4 Page 1 of 5 The lot is over 10,000 square feet with a commercial drive approach and a concrete parking apron. A landscaped area and four parking stalls are provided along Enterprise Avenue. The exterior of the building consists of a man door near the front of the building and two roll -up doors on the east elevation. A cemented parking area extends to the rear of the building. The entire work area is surrounded by 5-foot chain -link fence. Conditions 5, requires the installation of the landscaping in the planter areas adjacent to the building and on Enterprise Avenue. Condition 6 addresses building exterior upgrades similar to what is being installed on the adjacent new buildings. Internal improvements for this use will be minimal; the use will consist of the addition of a 14x26 spray booth with a paint mixing area and a large work area. Existing office space, storage and restroom left by the previous user will remain. The building has an internal fire suppression system with an audible alarm and a fire hydrant located on the property in the landscaped area adjacent to Enterprise Avenue. It is the understanding of staff that the shop will be dealing primarily with insurance and auto dealer repairs and is typically classified as a Tight duty auto body shop. The paint booth is installed and certified to meet AQMD requirements. An inspection of the property and the internal modifications will occur prior to the issuance of a Certificate of Occupancy by the Building and Safety Department. JUSTIFICATION: Section 13.04 of the San Jacinto Zoning Ordinance requires the approval of a Conditional Use Permit for automobile assembly, auto body and fender shops. BUDGETARY IMPACT: None Anticipated ATTACHMENTS: • Findings of Fact • Conditions of Approval • Site Plot Plan • Site Photos • Internal Floorplan • Paint Booth Detail • Current Zoning Map Page 2 of 5 FINDINGS: 1. The proposed location of the Conditional Use is in accord with the objectives of Article 13.04 (Conditional Uses within the M-1 zone). The site is zoned M-1 Light Manufacturing. Therefore, the use would be consistent with the goals and objectives of the M-1 zoning district with the approval of the Conditional Use Permit. 2. The proposed location of the Conditional Use and the conditions under which it would be operated or maintained will not be detrimental to the public health safety or welfare, or materially injurious to properties or improvements in the vicinity. According to the General Plan, the project is within an area of Light Industrial and would not create conflicts with the residential uses. Further, the project has been reviewed by City and County agencies and has been conditioned accordingly. Follow-on, inspections by the City of San Jacinto will be done as needed to insure public health, safety and welfare. 3. The proposed conditional use will comply with each of the applicable provisions of Article 17 of the Zoning Ordinance. The use is consistent with the intent and purposes of Ordinance 340 and applicable provisions of the General Plan. The circulation system in the area has the capacity to absorb the anticipated traffic generated by this use, because excess capacity exists in the current system. As such, the use will not lessen the suitability of nearby like zoned property and would not interfere with pedestrian traffic or cause an increase in traffic hazards 5. The conditional use granted for the applicant shall remain regardless of ownership Page 3 of 5 Conditions of Approval - Conditional Use Permit 11-04 Planning Department 1. The applicant shall agree to indemnify, hold harmless, and defend the City, its officers, agents and employees, from any and all liability or claims that may be brought against the City arising out of its approval of this permit, or arising out of operation of the facility, save and except that caused by City's active negligence. The use hereby permitted is for a 3000 square foot light duty auto body shop with paint spray booth located at 1011 Enterprise Avenue, (APN: 435-291-008). The effective date of issuance of this permit is the date it is ratified by the City Council. The applicant must activate the permit within two -years after ratification or it shall become null and void. 3. Conditional Use Permit 11-04 shall comply with the Zoning Ordinance and development standards for the M-1 zoning district. To reduce noise and odor emission, repairs and similar activities shall be done within an enclosed building. Vehicles under repair shall be stored within the enclosed building or fenced area. The long term storage of vehicles or materials shall be --prohibited be limited to 60 days. (Modified by Planning Commission) 4. Ventilation and exhaust systems shall be installed and maintained to limit the emission of offensive odors 5. Landscaping with irrigation system shall be installed in all landscaped planter areas along Enterprise Avenue and at the front elevation of the building. All landscaped areas shall be maintained in a healthy and thriving condition, free from weeds, trash and debris. 6. The front elevation of the building shall be enhanced with materials similar to those buildings under construction on adjacent parcels. Enhancements can include, but are not limited to a stone or brick veneer. The conduct of operations shall be between the hours of 7 AM and 7 PM Monday thru Saturday. 8. The owner of the use shall obtain and maintain a City of San Jacinto business license. 9. A Certificate of Occupancy shall be issued by the Building and Safety Department prior to the beginning of use. Page 4 of 5 10. This use permit may be modified or revoked by the City Council or Planning Commission should they determine that the proposed use or conditions under which it is being operated or maintained is detrimental to the public health, welfare or materially injurious to property or improvements in the vicinity or if the property is operated or maintained so as to constitute a public nuisance. Page 5 of 5 Tom Tisdale Fire Chief Proudly serving the unincorporated areas of Riverside County and the Cities of Banning •4 Beaumont Calimesa Canyon Lake Coachella Desert Hot Springs Indian Wells Indio Lake Elsinore La Quinta Moreno Valley Palm Desert Penis ••r Rancho Mirage San Jacinto Temecula Board of Supervisors Bob Buster, District 1 John Tavaglione, District 2 Jim Venable, District 3 Roy Wilson, District 4 Marion Ashley District 5 RIVERSIDE COUNTY FIRE DEPARTMENT In cooperation with the California Department of Forestry and Fire Protection 210 West San Jacinto Avenue • Perris, California 92570 • (909) 940-6900 • Fax (909) 940-6910 City of San Jacinto / David Clayton 248 East Main Street San Jacinto, Ca. 92583 Date: _12-06-2004 Re: 04 SANJ CUP 11-04 In response to the request for comments regarding the above referenced project, items of concern to the Riverside County Fire Department are: 1. Permit required for spray booth. Contact Riverside County Fire for submittal requirements and fees. Spray booth shall comply with ARTICLE 45 of the 2001 f alifornia Fire Code. 2. Provide certification letter from appropriate water agency of existing fire hydrant and it's flow, 1500 GPM @ 20 psi residual pressure. 3. Install portable fire extinguishers, minimum 2A-10-BC, one per 3,000 square feet or 75 feet of travel distance. 4. Provide "KNOX" rapid entry system. Contact Riverside County Fire for application form. 5. Display address in a prominent location, minimum number size of 12 inches. 6. Mark electrical room or cabinet, "ELECTRICAL ROOM" 7. Provide a site plan showing FIRE LANES with painted lanes or signs. 8. Provide emergency contact information visible from the exterior of the building. Please direct any questions to the address below. RIVERSIDE COUNTY FIRE, PLANNING AND ENGINEERING 4080 Lemon Street, 2'd floor Riverside, Ca. 92502 (909) 955-4777 Attention: Captain Scott DeForge Mtve--,) ///CierrRaPi.x7i-• -99# .3-ipePyra vue 11 11 •)erfr,trivr- CA 99eptry blob Di CcaRB nAMLiC ?RD? FIRE tirtivr- le Fit; td 241 LEI.; Plat P Lan --1V-P19‘ FiVeLosuRet pk S C.14. Ana .1/ScR4.1= 6.1/10/4 4tv; 'IY46" 4011 60/C4; iouL cr..5 C#417Y IP& (1 L.1:NE Fao 1.-71117-Eg?Prs-C Ae;;%mAary e 11.404.' sr —rI I 30"0 FAN W/3 f PRODUCT ENTRY DOOR W/ LATCH & HANDLES LICHT 1 ACCESS DOOR WITH LATCH & HANDLES MECHANICAL NOTES: ALL PANELS ARE 18 GA. GALVANIZED STEEL WIT" PRE -PUNCHED HOLES 6" ON CENTERS. g I MOUNTS TO 18 GA. FLOOR RAIL, I° ,LTED TO BOOTH AND ANCHORED TO FLOOR .H MANUFACTURED PER THE FOLLOWING CODES: NFPA 33, UFC 45 AND NEC 516 ALL DOORS ARE EQUIPPED WITH PRESSURE ACTIVATED SAFETY LATCHES ELECTRIC, LIGHTS At FIXTURES LIGHTS AI3L BOOTH Sfoo.sss• fsoo AIR SOLD SPRAY PAmi Down Draft Spray Booth ORANY C Jide x 9'High • The assembly drawings you have received are in a generic format. Optional accessories may not be shown as provided. Please refer to your Purchase Order for a complete description of your Booth Order File Date 05-08-03 301-1409-26-01-02 background City LimitsCitylimits.shp Clines.shp Zoning A C-1 C-2 C-M City Well D-C D-R EMWD Fire Station M-1 M-I-P Open Space Park I—j Park Hill R-1 R-1 15,000 R-1 20,000 R-1 PUD R-2 R-2 PUD R-3 R-P R-T RAAB Rancho San Jacin S-D School SP 1-85 SP 1-91 W-2 Cove SP Trails SP Conditional Use Permit 11-04 14) �+','w�i"q,.'1�9.+�F.'�:p'f'Ajt',r�c".+.'r�.'-.rn+e�,�w�,sxP7y�52c+w �r`_,!'a-?.f� LIGHT' LIGHT LIGHT _ �� " II I--T I I f--± --- I I —T —1 I I +--I I I 41 4/i1ig, JP T I I 1 I I— ___ _L_! T I I I I —J II II LIGHT LIGHT LIGHT . TOP VIEW 30"0 FAN W/3 HP MOTOR (10) #229 OPEN TYPE LIGHT FIXTURES N PRE —FILTER PLENUM / ' la , 1(1 qi iIi 11 / LIGHT LIGHT LIGHT 11 h I I H II II I I i LIGHT _ LIGHT ACCESS DOOR WITH LATCH & HANDLES MECHANICAL NOTES: ALL PANELS ARE 18 GA. GALVANIZED STEEL WIT" PRE —PUNCHED HOLES 6" ON CENTERS. II( I MOUNTS TO 18 GA. FLOOR RAIL, q 'LIED TO BOOTH AND ANCHORED TO FLOOR B .H MANUFACTURED PER THE FOLLOWING CODES: NFPA 33, UFC 45 AND NEC 516 ALL DOORS ARE EQUIPPED WITH PRESSURE ACTIVATED SAFETY LATCHES I.D. 26'-4' D.D. SIDE VIEW 10'-0' 14'-0' I.D. 14'-4' ❑.D, BACK VIEW 10'-0' PRODUCT ENTRY DOOR W/ LATCH & HANDLES C C I to I 3 9'-4' 10'-0' 14'-0` FRONT VIEW ELECTRICAL NOTES: LIGHTS ARE 120 VOLT FLUORESCENT 4 TUBES FIXTURES ARE FULLY COVERED AND GASKETED. LIGHTS ARE MOUNTED IN TEMPERED SAI-LIY GLASS BOOTH SHALL BE EQUIPPED WITH AIR SOLENOID VALVE TO PROHIBIT SPRAY PAINTING WHEN THE FAN CONTROL IS OFF OR ANY DOOR IS OPEN. AIR FLOW NOTES 1-30" DIA. TUBEAXIAL EXHAUST FAN WITH 3HP 3Ph A.D.P. MOTOR (12,600 CFM AT- 1/2" S.P.) • 16 — 20" X 20" EXHAUST FILTER CELLS WITH WIRE RETAINER GRIDS. FILTERS ARE 2" THICK PAINT EXHAUSTS 23 — 20" X 20" TACKY INTAKE FILTERS WITH INTERNAL WIRE FRAME. FILTERS ARE MOUNTED 'IN ROOF PLENUM 1 EA. MANOMETER DRAFT GAGE SUPPLIED WITH SPRAY BOOTH Auto TOOL The assembly drawings you have received are in a generic format. Optional accessories may not be shown as provided. Please refer to your Purchase Order for a complete description of your Booth Order Y400-3224200 odel 8550—PF Semi Down Draft Spray Booth 26' Deep x 14' Wide x 9'High File Date 05-08-03 Job Name: 301-1409-26-01-02 AGENDA ITEM 5.17- January 6, 2005 TO: The Honorable Mayor and Members of the City Council FROM: Special Tax Consultant and City Attorney SUBJECT: Proposed Resolution for approval of Engineer's Report and Setting Public Hearing for the Annexation of Property into Assessment District No. 2003- 01 (AD 2003-1) (Commonly known as CNH Homes — Tract 31246) for Road, Street and Highway Maintenance (AD 2003-1, Annexation No. 10) RECOMMENDATION: By motion, approve and adopt Resolution No. _ / a resolution approving engineer's report and setting public hearing for the annexation of territory into Assessment District No. 2003-1. BACKGROUND: The City Council may initiate proceedings at this meeting to annex certain territory owned by CNH Homes into Assessment District 2003-1 (the "District"). In order to expedite the annexation process, the City Council may also approve the engineer's report and set a time, date and place for the public hearing. Approval of the engineer's report and setting a time, date and place for the public hearing is required in order to proceed with the annexation process. The engineer's report sets forth the rate of the assessment in accordance with the benefit received by each parcel. JUSTIFICATION: The adoption of the resolution is required to continue the annexation process. Approval of the resolution at this meeting will expedite the annexation process. BUDGETARY IMPACT: The annexation of CNH Homes into the District will have a beneficial impact to the City's budget in that, upon implementation of the proposed annexation to the District, it would assist in the funding of the maintenance of certain roads, streets, and highways that would otherwise come from the City's general fund. ATTACHMENTS: Resolution No. Engineer's Report Approv Is City Manager_ Finance Director: ),f, STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE )ss CITY OF SAN JACINTO ) RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, APPROVING ASSESSMENT ENGINEER'S REPORT AND APPOINTING TIME AND PLACE FOR HEARING PROTEST TO THE PROPOSED ANNEXATION (COMMONLY KNOWN AS CNH HOMES — TRACT 31246) TO ASSESSMENT DISTRICT 2003- 01 (AD 2003-1) PURSUANT TO THE BENEFIT ASSESSMENT ACT OF 1982 (AD 2003-1, ANNEXATION NO. 10) WHEREAS, the City Council pursuant to Resolution No. 2485, dated November 6, 2003, formed Assessment District No. 2003-1 (the "District") pursuant to the Benefit Assessment District Act of 1982 (the "Act") for the purpose of annually levying assessments on all land within the District to pay the costs of street, road and highway maintenance within said district; and WHEREAS, the City Council has initiated proceedings for the annexation of certain property to the District, pursuant to Resolution No. _ approved on January 6, 2005 (the "Resolution of Initiation"); and WHEREAS, as ordered by the City Council, David Taussig and Associates has prepared and filed with the City Clerk a report regarding the assessments to be levied and collected from the owners of such annexed property to pay the costs of streets, roads and highway maintenance. WHEREAS, the City Council desires to pass upon such report and appoint a time and place for hearing protests to the proposed annexation and the levy of assessments therein. NOW, THEREFORE, BE IT RESOLVED determined and ordered by the City Council of the City of San Jacinto: Section 1. Report. The report of David Taussig and Associates (the "Report") contains all matters required by the Act and is, therefore, in proper form and does not require modification. The Report is hereby adopted, passed upon and preliminarily approved. Section 2. Assessments. The assessments which are proposed to be levied on all parcels of assessable land within the territory to be annexed to the District are based on special benefits conferred upon each such parcel from the payment of the cost of the maintenance of streets, roads and highways. Page 1 of 3 Section 3. Proportionate Benefit. The proportionate special benefit derived by each such parcel has been determined in relationship to the entirety of the capital cost of such the maintenance of streets, roads and highways. The amount of the assessment shall not exceed the reasonable cost of the proportional special benefit conferred on that parcel. Section 4. Hearing. The public hearing for protest to the annexation of certain property described in the Resolution of Initiation and the levy of assessments therein in accordance with and for the purposes set forth in the Report is hereby set for 7:00 pm on January 20, 2005 at San Jacinto Unified School District Board Room, located at 2045 South San Jacinto Avenue, San Jacinto, California. Section 5. Notice. The City Clerk is hereby directed to mail notice of the proposed annexation, filing of the Report, and the time and place of the public hearing, as specified in Section 4, to all persons owning real property proposed to be annexed whose names appear on the last equalized assessment roll for taxes of the County of Riverside, or who are known to the City Clerk. The form of such notice shall conform in all respects with the requirements of the Act and shall include an assessment ballot whereon the property owner may indicate his or her support or opposition to the proposed assessment. Upon the completion of the mailing of said notices, the City Clerk shall file with the City Council a declaration setting forth the time and manner of the compliance with the requirements of this resolution for mailing notices. APPROVED, PASSED and ADOPTED, this 6th day of January, 2005, by the following vote: Ayes: Nays: Abstain: Absent: City of San Jacinto By Page 2 of 3 Chris Carlson-Buydos, Mayor ATTEST: Dorothy L. Chouinard, City Clerk APPROVED AS TO FORM: City Attorney, City of San Jacinto Best, Best & Krieger Page 3of3 ENGINEER'S REPORT ANNEXATION NO. 10 TO ASSESSMENT DISTRICT NO. 2003-1 CITY OF SAN JACINTO Prepared for CITY OF SAN JACINTO 201 East Main Street San Jacinto, CA 92583 (951) 654-7337 Prepared by DAVID TAUSSIC & ASSOCIATES, INC. 1301 Dove Street, Suite 600 Newport Beach, CA 92660 (949) 955-1500 ENGINEER'S REPORT ANNEXATION NO. 10 TO ASSESSMENT DISTRICT No. 2003-1 OF THE CITY OF SAN JACINTO December 28, 2004 Part TABLE OF CONTENTS Pace Introduction 1 Part I: Description of the Services to be Financed 2 Part II: Description of Assessment District 3 Part III: Amount of the Prepared Assessment and Assessment Roll 4 Part IV: Basis and Schedule of Assessment 6 Exhibits A-1: Assessment Diagram A-2: Tract Map for Zone 17 B: Assessment Roll C: Detailed Cost Estimate: Zone 17 D: Cost of Services Summary E: Cash Flow Model: Zone 17 Pagel INTRODUCTION In accordance with the Resolution of the City Council of the City of San Jacinto, California, initiating the annexation of certain real property to Assessment District No. 2003-01 (hereinafter referred to as the "Assessment District or AD No. 2003-1"), pursuant to the Benefit Assessment Act of 1982 (hereinafter referred to as the "Resolution of Initiation"), adopted by the City Council of the City of San Jacinto (hereinafter referred to as the "Council"), in connection with the proceedings for Annexation No. 10 to Assessment No. 2003-1, David Taussig & Associates, Inc. herewith submits the Engineer's Report for Annexation No. 10 to AD No. 2003-1 (the "Report"), consisting of four (4) parts as follows: PART I - DESCRIPTION OF THE SERVICES TO BE FINANCED A description of the street maintenance services to be provided by the Assessment District for Annexation No. 10 is discussed in this part. PART II - DESCRIPTION OF ASSESSMENT DISTRICT A description of the property within each zone of benefit within Annexation No. 10 is contained in this part of the Report. PART III - AMOUNT OF THE PROPOSED ASSESSMENT AND ASSESSMENT ROLL This part includes the amount of the proposed assessment. PART IV - BASIS AND SCHEDULE OF ASSESSMENT This part discusses the methodology used to allocate the assessment based on the benefit received by property within Annexation No. 10. Engineer's Report Page 1 City of San Jacinto Annexation No. 10 to Assessment District No. 2003-1 December 28, 2004 PART I. DESCRIPTION OF THE SERVICES TO BE FINANCED The Assessment District is intended to finance the costs associated with the maintenance of interior streets within the boundaries of Annexation No. 10, including street sweeping, slurry seal, grind and overlay of existing pavement, and replacement of damaged curb, sidewalk, and pavement. Each type of service is described below. Street Sweeping This service shall consist of cleaning the streets within Annexation No. 10 by City of San Jacinto ("City") forces or by contract with outside forces. The streets will be cleaned on a monthly basis, consistent with the current level of service for existing streets within the City limits. Slurry Seal This service shall consist of providing a slurry seal, or asphaltic coating over pavement areas within Annexation No. 10 on an average interval of four years. The service shall be performed by City forces or by public works contract, and shall include all required striping and traffic control associated with the work. Slurry seal operations will not occur in interval years where grind and overlay or replacement activities, as described below, are scheduled. Grind and Overlay This service shall consist of grinding out the upper 2 inches (approximately) of asphalt paving and replacing with a new layer of asphalt, on an average interval of twelve years. The service shall be performed by City forces or by public works contract, and shall include all required striping and traffic control associated with the work. Grinding and overlay operations shall not occur within interval years where Remove and Reconstruct operations, as described below, are scheduled. Remove and Reconstruct It is estimated that approximately every 36 years the asphaltic layer of the pavement structural section will need to be removed and replaced. In addition it is assumed that 10% of curb and sidewalk improvements will need to be repaired or replaced, due to normal damage and deterioration. This service shall consist of such removals and replacements and shall be performed by City forces or by public works contract, and shall include all required striping and traffic control associated with the work. Engineer's Report Page 2 City of San Jacinto Annexation No. 10 to Assessment District Na 2003-1 December 28, 2004 PART H. DESCRIPTION OF ASSESSMENT DISTRICT For purposes of determining the benefits associated with the costs of services provided by the Assessment District, Annexation No. 10 has been divided into one zone of benefit ("Zone") based on location as described below and shown on the assessment diagram located in Exhibit A-1. Zone 17 Zone 17 consists solely of Tract No. 31246, Assessor Parcel Number ("APN") 434-050-026, and encompasses approximately 38.76 acres. There are 127 residential lots located in Tract No. 31246. A map of Tract No. 31246 is provided in Exhibit A-2. Engineer's Report Page 3 City of San Jacinto Annexation No. 10 to Assessment District No. 2003-1 December 28, 2004 PART HI. AMOUNT OF THE PREPARED ASSESSMENT AND ASSESSMENT ROLL WHEREAS, the City Council pursuant to Resolution No. 2485, dated November 6, 2003, formed AD No. 2003-1 pursuant to the Benefit Assessment District Act of 1982 (the "Act") for the purpose of annually levying assessments on all land within the Assessment District to pay the costs of street, road and highway maintenance within said district; and WHEREAS, the City Council has now determined that certain property that will receive the benefit of such maintenance should be annexed to the Assessment District; and WHEREAS, previously the City Council of the City of San Jacinto, Califomia, did, pursuant to the provisions of the Benefit Assessment Act of 1982, adopt its Resolution of Initiation, for the purpose of annually levying assessments for the maintenance of streets, roads and highways within Annexation No. 10, and, WHEREAS, said Resolution of Initiation, as required by law, did direct the City Engineer to prepare or cause to be prepared and file a Report, regarding the proposed Annexation No. 10 to AD No. 2003-1 and the assessments to be levied on the land therein to pay the estimated annual costs of the street, road and highway maintenance. For particulars, reference is made to the resolution forming AD No. 2003-1 and the Resolution of Initiation as previously adopted, and NOW, THEREFORE, David Taussig and Associates, Inc., at the direction of the City Engineer, pursuant to the Benefit Assessment Act of 1982, does hereby submit the following: 1. Pursuant to the provisions of law and the Resolution of Initiation, the costs and expenses of the street maintenance to be performed in Annexation No. 10 to the Assessment District have been assessed upon the parcels of land in Annexation No. 10 to the Assessment District benefited thereby in direct proportion and relation to the estimated benefits to be received by each of said parcels. 2. A diagram is attached in Exhibit A-1, showing Annexation No. 10 to the Assessment District, as well as the boundaries of the respective parcels and subdivisions of land within said Annexation No. 10 to the Assessment District as the same existed at the time of the passage of said Resolution of Initiation, each of which subdivisions of land or parcels or lots respectively have been identified by Assessor Parcel Number upon said Diagram and in said Assessment Roll. 3. An Assessment Roll is attached in Exhibit B, containing the maximum assessment per lot for fiscal year 2005-2006. Notwithstanding the above, the City will not levy an assessment for services related to road facilities that have not been accepted for maintenance by the City. Engineer's Report Page 4 City of San Jacinto Annexation No. 10 to Assessment District No. 2003-1 December 28, 2004 4. By virtue of the authority contained in said Benefit Assessment Act of 1982 and by further direction and order of the legislative body, the following assessment is hereby made to cover the costs and expenses of the street maintenance for Annexation No. 10 to the Assessment District based on the costs and expenses, as set forth in Part IV: Zone FY 2005-06 Total Annual Assessment No. of Residential Lots [1[ FY 2005-06 Assessment per Residential Lot [1) 17 $28,759 127 $226.45 [1] If total number of lots within a Zone changes based on recordation of final maps, the total annual cost will be reallocated to the actual number of residential lots within such Zone. The maximum amount of such annual assessment for the Assessment District shall increase annually beginning July 1, 2006, by an amount equal to the percentage change in the Engineering News -Record Construction Cost Index for Los Angeles, measured as of the month of December in the calendar year which ends in the previous fiscal year, with a maximum annual increase of six percent (6.00%) and a minimum annual increase of zero percent (0.00%) of the amount in effect in the previous fiscal year. Engineer's Report Page 5 City of San Jacinto Annexation No. 10 to Assessment District No. 2003-1 December 28, 2004 PART IV. BASIS AND SCHEDULE OF ASSESSMENT Assessments levied pursuant to the Benefit Assessment Act of 1982 must be based on the benefit to the parcel, which will be derived from the provision of the services. The services to be financed by the assessments levied within each Zone are the maintenance of interior streets within such Zone. Therefore, the services financed by a given Zone provide direct and special benefit to property within such Zone. Typically, identification of the benefits associated with maintenance services is the first step in developing the assessment spread methodology. The Assessment District will provide short term and long term maintenance of the streets within each Zone. The resulting benefits to the residential lots within each Zone consist of, but are not limited to: 1. Safe vehicular and pedestrian access; and 2. Clean and presentable streets and gutters. In order to allocate the assessments in proportion to the direct benefits that each parcel will receive from the services, an in-depth analysis was performed for each Zone since each Zone has its own interior street facilities. The analysis entailed three component tasks: (1) identification of service costs, (2) allocation of costs, and (3) calculation of assessments, as described below. Costs of Services Maintenance costs for each type of service were calculated for each Zone based on the paving area, length of curb, and area of sidewalk within such Zone as determined from available maps and improvement plans, and unit prices as discussed below. The unit price per curb -mile per year was calculated using the City's current annual budget for street sweeping divided by the monthly service (in curb -miles). This unit price is applied to the total curb - miles for the annexed Zone. Weighted average unit prices were applied to construction items such as slurry seal, asphalt paving, concrete curb, and concrete sidewalk based on data from recent projects of similar size within the same geographic area. Other items such as traffic control, striping, and mobilization were added as lump sum items to more closely approximate total bid prices. A summary of the cost estimates for the annexed Zone is provided in Exhibit C. Ten percent was added to the estimated maintenance costs for construction administration. An additional $21.65 per single-family residential lot was added for annual administration of Annexation No. 10 to the Assessment District. The cost of services is summarized in Exhibit D. Engineer's Report Page 6 City of San Jacinto Annexation No. 10 to Assessment District No. 2003-1 December 28, 2004 Allocation of Cost Zone 17 is expected to be developed with single-family residential lots only, all of which receive similar benefit from the maintenance of interior street facilities within such zone. Therefore the cost of services for such Zone is allocated equally to each single-family residential lot within the Zone. Annual Assessment In order to determine the annual assessment for each Zone, a 36-year cash flow was prepared for Zone 17 (see Exhibit E). The cash flow sets forth the expected annual assessment revenue along with the projected annual cost for each type of service based on the costs identified in Part IV above and the service intervals described in Part I, assuming that the revenues and costs escalate by an average rate of 3.1% per year. As not all services are provided each year, the amount of funds required from a particular Zone will vary from year to year. The fiscal year 2005-06 annual assessment was calculated such that the annual assessment revenues in any year plus the expected fund balance remaining from previous annual assessments will provide sufficient revenue to fund the services required in any given year, assuming that revenues and costs escalate by an average rate of 3.1% per year. The following table sets forth the total fiscal year 2005-06 assessment for the annexed Zone as well as the fiscal year 2005-06 maximum assessment per residential lot. Schedule of Assessments Zone FY 2005-06 Total Annual Assessment [1] No. of Residential Lots [2] FY 2005-06 Assessment per Residential Lot [1, 2] 17 $28,759 127 $226.45 [1] Annual Assessments are subject to annual escalations between 0% and 6% per year. [2] If total number of lots within a Zone changes based on recordation of final maps, the total annual cost will be reallocated to the actual number of residential lots within such Zone. Engineer's Report Page 7 City of San Jacinto Annexation No. 10 to Assessment District No. 2003-1 December 28, 2004 In Ct)trdustnn. tt is my opinion that the assessments for the above-rcfcrcnLed Assessment Disincl have been spread irj direct itcn,rtiancc with the benefits that each parcel receIv'es from the street maintenance services. Dined • December 27, 2004. Sj • CNG`kr4 .�F �1lif Da+td Taussrg and Associates, the :assessment Cottsuilant City of 'an Jacinto County of RI%CIS1 €c State of Califnrma I, Diinnhy Chntnnard, City Clerk of the Coy of San J..t%Into, California do hereby cerI fy that the toreLonns; assessment, together with the Diagram aii.ttherl thereto, was filed in my offiLe on the 28th day of Dcccmbei 2004. City C jhk of the colt' of San Jiu:rnfo County of Riverside State of California K d'Onav::ti:n> larnutirrud,-nani.Anucx wx to taut d.. Ertginerr'r Brow, Page k Detenther 2B, 200J r'I(V Of COO hrrrnlo .trtneiratinn NO. 1010 Assesxatenr Muria "1.e. 2019,t-1 EXHIBIT A-1 ENGINEER'S REPORT ASSESSMENT DIAGRAM SHEET 1 OF 2 ASSESSMENT DIAGRAM ANNEXATION NO. 10 TO ASSESSMENT DISTRICT NO. 2003-1 CITY OF SAN JACINTO COUNTY OF RIVERSIDE STATE OF CALIFORNIA Reference is hereby made to that certain map entitled "Assessment Diagram, Assessment District No. 2003-1, City of San Jacinto, County of Riverside, State of California," filed the 23nd day of December, 2003, at the hour of 8 o'clock a.m. in Book 55 at page 64, and as instrument number 2003-998200 in the office of the County Recorder of the County of Riverside, State of California, which this Annexation Diagram affects. VICINITY MAP SEVENTH ST. ESPLATDE AVE a. cc AVE Prepared by DoNO TaWalg do Associates, Inc Filed in the office of the City Clerk of the City of San Jacinto this day of . 2005. Dorothy L. Chouinard, San Jacinto City Clerk An assessment was levied by the City Council of the City of San Jacinto on the lots, pieces, and parcels of land shown on this assessment diagram. Said assessment was levied on the _th day of , 2005. Said assessment diagram and the assessment roll were recorded in the office of the City Clerk of San Jacinto on the day of 2005. Reference is made to the assessment roll recorded in the office of the San Jacinto City Clerk for the exact amount of each assessment levied against each parcel of land shown on this assessment diagram. Dorothy L. Chouinard, San Jacinto City Clerk Filed this day of , 2005, at the hour of o'clock _m, in Book of Maps of Assessment and Community Facilities Districts at page and as Instrument No. in the office of the County Recorder of Riverside County, State of California. Gary L Orso Assessor -County Clerk -Recorder of Riverside County BY Deputy Fee Exempt recording requested, per CA Govemment Code §6103 SHEET 2 OF 2 LEGEND Zone 17 Boundaries of Annexation No. 10 to Assessment District No. 2003-1 San Jacinto, Riverside County, CA 434-050-026 Assessor Parcel umber >41 Reference is hereby made to the Assessor maps of the County of Riverside for a description of the lines and dimensions of each lot and parcel. ASSESSMENT DIAGRAM ANNEXATION NO. 10 TO ASSESSMENT DISTRICT NO. 2003-1 CITY OF SAN JACINTO COUNTY OF RIVERSIDE STATE OF CALIFORNIA POTRERO ST. ESTRELLA ST. ZONE 17 434-050-026 ass N.A.P. COTTONWOOD Prepared by David Tauaelg & Associates, Inc. C [J 1 AVE. to 0) T EXHIBIT A-2 ENGINEER'S REPORT TRACT MAP FOR ZONE 17 SURVEYOR a NOTE 1• IRAC777590. T or WARMI$ 003r E TIN MAP IS THE 11SOUTHERLY37--1. K N 2. RI - NOICAIES MECON DATA PER 1111 110/37-39. 3. R2 Y. INDICATES RECORD DATA KR INST. / L R3 - INDICATES RECOR DATA PER W I04/4-7. 5. RA - INi*IORi .L IAV. 14 197. 51919-NI197, REC. 10. R5 - NDICg3 RLR011D 04TA PER MO 74/O3Ms. 7. RR - 0OICIITES RECORD DATA PER R5 12/23. S. • - 111003E5 FOND MOUNDIT AS NOTED. 9. 0 - NOICATO SET 1 1/4' V. W/ PLASTIC PLUG STAYED 'I3 71143 . Tom. 10. A - NO110•TO TYPE -1' LUMONRIMEM STAMPED is 71143'. SET MEUNM PER W. CO. SO. N0. 903. Il. SET I I/A' LP. W PLASTIC PLUG STAMPED "L3 7543'. FAWN OR MAILA TAG ST� 'Li 7543' ON TOP 0f WALL OR N CONCRETE WALL MOON. Al ALL RDA LOT COMERS. 12. lE CORNERS WNW 10 STRUTS. ON PROLONGATION. PROLONGATCIATI FUR REFERENCE � 13. ..04.3404C MACAW RCSTNC=ED ACCESS. 14. TRACT IMP NO. STUB NAi 127 LOTS PLUS LOTS 'A' THROUGH 11'. NCLUSNE. 15. TRACT MAP NO. 31244 CONTAINS 3L7.3 CRO34 ACRES IWOOI THE OQISCTIN NOEL II. AIL PUBLIC NURSES Ax4 A1511C SERVICES INSTALLED RYTINN THIS TRACT MALL SE RACED N4IXWWIO• n. ALL RECORD ANEASEMENTS 3140104 AXE LAUD R LOCATED 0 BY 5151 AYAR.NIE IL SSA - NOCATES SEARCHED. TOWN NOTHING. A EASEMENT NOTES A RIGHT Of WAY OVER A STRIP Of LAIC 3000 FELT WOE ON EACH SW 0/ TIN SECTION AND 011AR= SEC110N LRE3 FOR ROAD OR FOR SHOWN BY � Of PIPES1W OF MONO LAND ASSOCIAOISTIVIRIND TION RECORDED N BOOK L PAGE 357 Of NHS. CCOEDS Of SAX NEW COUNTY. All ENDOW M 1A1103 0f [ASTERN 4RRCDPL WATER OTE7RICT. 1DIl P 06N( FOR TRAMSP00TATOM Of RA1ER. RECORDED MAY 1. 1953 N BOOK 1417. PAVE 434 Or DUOS. RECORDS 0f RIVERSIDE COUNTY. CIIFORAML AN FASIENF N (AVON OF LLCM 140DIPAL WATER DISTRICT, TOR MAN TRANSMISSION AND C1LEC7O1 WITTIER RECORDED NOMIBER M I�7,N1 , CM KORNL F NO. N3o1i5. RCOOIIDS Of AN EASEMENT M FAKIR Of INC OK Of WI IACONO 1011 STREET PURPOSES. RECORO13 WHOM 24. 2003 A3 IN1RDMOR N0. 909N. RECORDS 0f RIVERSIDE COUNTY. CALX0WL C/L 00' AIMN•�'P BO FOR IATAND MIC RNI7AMNI A PDEU YONUIENENT NOTES 1. FL I I/2' IP.. FLASH. TAGGED '1E Me. FOR TIE SW COO. Of MN L07 141. /ILA.. PER N. 143 A 114. 2. FD. 3/4" LP.. NO 740. 04 30'. TOR THE THE SW COL TRACT MO PER RI. 3. FEL 1 1/A' IP., TAGGED 910E I2t1r. RUSH. TOR THE 31 COI. 01 MC, f490 Ptll 4. TA TRAY N NOLL NO TA0. ON 10P 0f CURB TOR ITN 10RIHOTL7 PROPERTY IRIS MOO OF INC EASTERLY IRIS Or LED 20 Of TRACT 7890 PER RI. S. EA 3/4' I.P. TAGGED 'ICE 12114'. DN. 5', TOR AN ANNE POINT N TIE BOUNDARY Or TRACT 4531 KR R3 AND THE WESTERLY COL OF K3CEL 3 OF RI. L 4D. 3/4' LP., MO 7110. ON. 10'. FOR AN AI101R PLANT M TN BOUNDART or TRACT ]SET LNES EST M ICEL 3 Of R0.0/ NGSO TCTDN Of THE MT AND7. T0. 1 1/4' LP.. TAXED 'ICE 12111'. MAII, TOR All AIMS POINT ON THE 11010100Sr Of TRACT 1631. PER RL IN THE CRY OF SAN JACINTO. COUNTY OF RIVERSIDE. STATE OF CAUFORNIA TRACT NO. 31246 m1l0 A DIVISION OF A 1101171011 Of TARN LEST 141 0r DR SAN AACMTO WO ASSOCIATION SABY 14411 TLC CTYPAM SMAPS. R Of SAN D1[W CCOWIN.W IldITY OFRIVERSIDE.TA DF GWTDRMA. DI SECTION 27. T0WN5RP 4 101M4. RANGE 1 WRST. S.O.I. PALM L WW1 CIVIL D1011I1101M0. JAIUARY 2003 5. 11 NORTH GRAPHIC SCALE 200 0 100 200 A00 SOD MOS k t • 0 A I N/II71 1 inch - IRO 1L POTRERO STREET TR '4 K irs,1T t C0770NW000 AVENUE NUNUR B1 02 B3 Ba 03 115 07 BO M •I0 011 612 4 VICINITY MAP 'as LINE DATA (TICS SM[E7 NWY) DETECTION X 0019'42' W M 00•1/'42' W N 5r34'25' E M 403214" E x 00'21'01' W N 00'21'05' W M 573r34' W X 3r40 33' I M 4122'10. W M 020'15' W M 412'24' E M lr39.31' E NSIACE 24492' 22135523L1r RV 1L73't13.00' 11212 ) 181.05 (IONDS 112 5 Rl) 1/1.410 I*21T' R� '� 3/7J0' RI) 397.47 3/7.34' RB 355.00' 31020' RA 1 115.93' R4 3AM.3B'H3NA5' RA 1 4P39.37" E a /0 >TP { L1 TR MI EDT 767040 SHEET 2 OF 7 SHEETS EXHIBIT B ENGINEER'S REPORT ASSESSMENT ROLL David Taussig & Associates, Inc. APN Zone 17 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 434-050-026 Tract City of San Jacinto Annexation No. 10 to Assesssment District No. 2003-1 FY 2005-06 Assessment Roll FY 2005-06 Lot Assessment 31246 1 $226.45 31246 2 $226.45 31246 3 $226.45 31246 4 $226.45 31246 5 $226.45 31246 6 $226.45 31246 7 $226.45 31246 8 $226.45 31246 9 $226.45 31246 10 $226.45 31246 11 $226.45 31246 12 $226.45 31246 13 $226.45 31246 14 $226.45 31246 15 $226.45 31246 16 $226.45 31246 17 $226.45 31246 18 $226.45 31246 19 $226.45 31246 20 $226.45 31246 21 $226.45 31246 22 $226.45 31246 23 $226.45 31246 24 $226.45 31246 25 $226.45 31246 26 $226.45 31246 27 $226.45 31246 28 $226.45 31246 29 $226.45 31246 30 $226.45 31246 31 $226.45 31246 32 $226.45 31246 33 $226.45 31246 34 $226.45 31246 35 $226.45 31246 36 $226.45 31246 37 $226.45 31246 38 $226.45 31246 39 $226.45 31246 40 $226.45 31246 41 $226.45 31246 42 $226.45 31246 43 $226.45 31246 44 $226.45 31246 45 $226.45 31246 46 $226.45 31246 47 $226.45 31246 48 $226.45 31246 49 $226.45 31246 50 $226.45 31246 51 $226.45 31246 52 $226.45 31246 53 $226.45 31246 54 $226.45 31246 55 $226.45 Page 1 of 3 David Taussig & Associates, Inc. City of San Jacinto Annexation No. 10 to Assesssment District No. 2003-1 FY 2005-06 Assessment Roll FY 2005-06 APN Tract Lot Assessment 434-050-026 31246 56 $226.45 434-050-026 31246 57 $226.45 434-050-026 31246 58 $226.45 434-050-026 31246 59 $226.45 434-050-026 31246 60 $226.45 434-050-026 31246 61 $226.45 434-050-026 31246 62 $226.45 434-050-026 31246 63 $226.45 434-050-026 31246 64 $226.45 434-050-026 31246 65 $226.45 434-050-026 31246 66 $226.45 434-050-026 31246 67 $226.45 434-050-026 31246 68 $226.45 434-050-026 31246 69 $226.45 434-050-026 31246 70 $226.45 434-050-026 31246 71 $226.45 434-050-026 31246 72 $226.45 434-050-026 31246 73 $226.45 434-050-026 31246 74 $226.45 434-050-026 31246 75 $226.45 434-050-026 31246 76 $226.45 434-050-026 31246 77 $226.45 434-050-026 31246 78 $226.45 434-050-026 31246 79 $226.45 434-050-026 31246 80 $226.45 434-050-026 31246 81 $226.45 434-050-026 31246 82 $226.45 434-050-026 31246 83 $226.45 434-050-026 31246 84 $226.45 434-050-026 31246 85 $226.45 434-050-026 31246 86 $226.45 434-050-026 31246 87 $226.45 434-050-026 31246 88 $226.45 434-050-026 31246 89 $226.45 434-050-026 31246 90 $226.45 434-050-026 31246 91 $226.45 434-050-026 31246 92 $226.45 434-050-026 31246 93 $226.45 434-050-026 31246 94 $226.45 434-050-026 31246 95 $226.45 434-050-026 31246 96 $226.45 434-050-026 31246 97 $226.45 434-050-026 31246 98 $226.45 434-050-026 31246 99 $226.45 434-050-026 31246 100 $226.45 434-050-026 31246 101 $226.45 434-050-026 31246 102 $226.45 434-050-026 31246 103 $226.45 434-050-026 31246 104 $226.45 434-050-026 31246 105 $226.45 434-050-026 31246 106 $226.45 434-050-026 31246 107 $226.45 434-050-026 31246 108 $226.45 434-050-026 31246 109 $226.45 434-050-026 31246 110 $226.45 434-050-026 31246 111 $226.45 434-050-026 31246 112 $226.45 Page 2 of 3 David Taussig & Associates, Inc. City of San Jacinto Annexation No. 10 to Assesssment District No. 2003-1 FY 2005-06 Assessment Roll FY 2005-06 APN Tract Lot Assessment 434-050-026 31246 113 $226.45 434-050-026 31246 114 $226.45 434-050-026 31246 115 $226.45 434-050-026 31246 116 $226.45 434-050-026 31246 117 $226.45 434-050-026 31246 118 $226.45 434-050-026 31246 119 $226.45 434-050-026 31246 120 $226.45 434-050-026 31246 121 $226.45 434-050-026 31246 122 $226.45 434-050-026 31246 123 $226.45 434-050-026 31246 124 $226.45 434-050-026 31246 125 $226.45 434-050-026 31246 126 $226.45 434-050-026 31246 127 $226.45 Subtotal: $28,759.15 Total Assessment for Zone 17: $28,759.15 Total FY 2005-06 Assessment: $28,759.15 K:\Clients2\San Jacinto\roadmaint\Annex No. 10\Assessment Roll.zpt Page 3 of 3 EXHBIT C ENGINEER'S REPORT DETAILED COST ESTIMATE : ZONE 17 David Taussig Associates, Inc. !Street Sweeping City of San Jacinto Detailed Cost Estimate AD No. 2003-1, Annexation No. 10 Zone 17 Tract No. 31246 12121/2004 Curb Length 12,081 Curb - Miles 2.288068 Cost Per Curb -Mile 185.58 Annual Cost $424.62 Quantity Units Unit Price Cost Slurry Seal: Mobilization 1 Ls. $4,124.00 $4,124 Place slurry seal 253,995 s.f. $0.10 $26,187 Crack Seal @ 20% of slurry seal cost - Ls. - $5,237 Striping 1 is. $3,608.50 $3,609 Traffic Control 1 is. $3,608.50 $3,609 ota Quantity Units Unit Price Cost Grind and Overlay Mobilization 1 I.s. $4,124.00 $4,124 Grind 253,995 s.f. $0.03 $7,856 0.15' asphaltic concrete paving overlay 2,667 tons $36.09 $96,237 Striping 1 is. $3,608.50 $3,609 Traffic Control 1 I.s. $3,608.50 $3,609 ota Quantity Units Unit Price Cost Remove and Reconstruct Mobilization 1 I.s. $15,465.00 $15,465 Remove concrete curb @10%of total quantity 1,208.10 I.f. $1.03 $1,246 Remove sidewalk @ 10% of total quantity 6,644.55 s.f. $0.15 $1,028 Grind 0.33' AC paving 253,995 s.f. $0.07 $17,545 construct 6" curb @10% of total quantity 1,208.10 I.f. $7.84 $9,466 construct 6' wide sidewalk @ 10% of total quantity 6,644.55 s.f. $1.80 $11,988 construct 0.25' AC paving 4,444.91 tons $36.09 $160,395 Striping 1 I.s. $3,608.50 $3,609 Traffic control 1 I.s. $3,608.50 $3,609 0 K1Clients2\San Jacinto lroadmaint\Annex No. 101[Exhibit C.xls]Sheetl EXHIBIT D ENGINEER'S REPORT COST OF SERVICES SUMMARY David Taussig 8 Associates, Inc. EXHIBIT D CITY OF SAN JACINTO COST OF SERVICES SUMMARY 12/22/2004 Zone No. of Lots Curb -Miles Paving Area (SF) Street Sweeping Slurry Seal Grind and Overlay Remove & Reconstruct Construction Administration (10%) FY 2005-06 District Admin [2] 17 127 2.29 253,995 $425 $42,765 $115,434 $224,350 $2,020 $2,750 [1] Refer to Exhibit C for details of the cost calculations. [2] An additional $21.65 per single family residential lot was added for annual administration of Annexation No. 10 to the Assessment District. K:1Clients2\San Jacinto\roadrnaint\Annex No. 101Exhibit D.123 EXIIIBIT E ENGINEER'S REPORT CASH FLOW MODEL : ZONE 17 David Taussig Associates, Inc. FY Year Begin- ning City of San Jacinto 12/212004 Street Maintenance Allocation [1] AD No. 2003-1 Annexation No. 10 Zone 17 Tract No. 31246 Projected Annual Fund Balance Assessment Street Grind and Remove & Construction District Total Annual (Revenue Revenue Sweeping Slurry Seal Overlay Reconstruct Administration Admin Expenditure Minus Cost) 1 2005 $28,759 $425 2 2006 $29,651 $438 3 2007 $30,570 $451 4 2008 $31,517 $465 $46,867 5 2009 $32,494 $480 6 2010 $33,502 $495 7 2011 $34,540 $510 8 2012 $35,611 $526 $52,954 9 2013 $36,715 $542 10 2014 $37,853 $559 11 2015 $39,027 $576 12 2016 $40,236 $594 13 2017 $41,484 $612 14 2018 $42,770 $631 15 2019 $44,096 $651 16 2020 $45,463 $671 $67,803 17 2021 $46,872 $692 18 2022 $48,325 $714 19 2023 $49,823 $736 20 2024 $51,367 $758 576,384 21 2025 $52,960 $782 22 2026 $54,602 $806 23 2027 $56,294 $831 24 2028 $58,039 5857 25 2029 $59,839 $884 26 2030 $61,694 $911 27 2031 $63,606 $939 28 2032 $65,578 $968 $97,515 29 2033 $67,611 $998 30 2034 $69,707 $1,029 31 2035 $71,868 51,061 32 2036 $74,096 $1,094 $110,181 33 2037 $76,393 $1,128 34 2038 $78,761 $1,163 35 2039 $81,202 $1,199 36 2040 $83,720 $1,236 $161,502 $232,961 $42 $2,750 $3,217 $25,542 $44 $2,835 $3,316 $51,877 $45 $2,923 $3,419 $79,027 $4,733 $3,013 $55,079 $55,466 $48 $3,107 $3,634 $84,328 $49 $3,203 $3,747 $114,081 $51 $3,302 $3,863 $144,758 $5,348 $3,405 $62,232 $118,136 $54 $3,510 $4,106 $150,745 556 $3,619 $4,234 $184,364 $58 $3,731 $4,365 $219,025 $16,210 $3,847 $182,153 $77,109 $61 $3,966 $4,640 $113,953 $63 $4,089 $4,784 $151,939 $65 $4,216 $4,932 $191,102 $6,827 $4,347 $79,449 $157,116 $69 $4,481 $5,243 $198,746 $71 $4,620 $5,405 $241,665 $74 $4,763 $5,573 $285,916 $7,714 $4,911 $89,768 $247,515 $78 $5,063 $5,923 $294,552 $81 $5,220 $6,107 $343,046 $83 $5,382 $6,296 $393,044 $23,382 $5,549 $262,749 $188,335 $88 $5,721 $6,693 $241,481 $91 $5,898 $6,900 $296,274 $94 $6,081 $7,114 $352,763 $9,848 $6,270 $114,602 $303,743 $100 $6,464 $7,562 $363,791 $103 $6,664 $7,797 $425,702 $106 $6,871 $8,038 $489,531 $11,128 $7,084 $129,487 $434,140 $113 $7,304 $8,544 $501,988 $116 $7,530 $8,809 $571,940 $120 $7,763 $9,082 $644,060 $653,100 $65,434 $8,004 $727,773 $6 Totals 51,856,642 $27,413 $451,505 $394,463 $653,100 $152,648 $177,507 $1,856,636 Number of Single Family Residential Lots 127 Year 1 Cost per Residential Lot $226.45 [1] Assumes costs and annual assessment revenue escalate at an average rate of 3.10% KiCla,b?San JednteYmdiaftAnn.X Na KUM* E'sIS 'N1 AGENDA ITEM Jam. /8 January 6, 2004 TO: The Honorable Mayor and Members of the City Council FROM: Tim Hults, Community Development Director SUBJECT: Ordinance No. 04-22 2nd Reading - Western Riverside County Transportation Uniform Mitigation Fee (TUMF) increase RECOMMENDATION: Staff recommends that the City Council introduce the attached Ordinance amending the Western Riverside County Transportation Uniform Mitigation Fee Program. BACKGROUND: In November, the WRCOG Executive Committee took a decision to incorporate a construction cost index (CCI) increase to the TUMF fees. The CCI increase is at 7.4%, based upon unit cost assumption increases in construction costs, including increased costs of labor, materials and land acquisition. Additionally, the TUMF fee is further increased due to an expansion of the TUMF network. The TUMF network was expanded by some 1.4%. Taken together, the overall increase in the TUMF fee is 8.8% The attached discussion describes (in detail) the methodology used by WRCOG staff and their consultants to arrive at the 8.8°A° figure. The proposed TUMF fees are as follows: TUMF Adjusted Fee Schedule TUMF Land Use Type Units Original Fee Per Unit (as adopted October 2002) Adjusted Fee Per Unit (as adopted November 2004) Single Family Residential DU $6,650 $7,248 Multi Family Residential DU $4,607 S5,021 Industrial SF GFA $1.45 $1.58 Retail SF GFA $7.81 $8.51 Service SF GFA $4.84 S5.28 Approvals City Manager: if Finance Director: qi Page 1 of 2 The program still includes the limited number of exceptions, including specified affordable housing, government buildings, public schools, replacement buildings, the installation of mobile homes within existing mobile home parks and the sanctuary buildings for churches. Mobile homes installed within a newly created mobile home park would be assessed the same rate as that for a multi -family residential unit. BUDGETARY IMPACT: The adoption of the TUMF program would have no direct impact on the General Fund. The TUMF is a fee that is assessed to new development. However, it is important to note that non -participation in the TUMF would result in the elimination of local subvention funds beginning in 2009. The local subvention funds are primarily used for maintenance purposes. It is anticipated that the loss in local subvention funds would be approximately $20,000,000 over the 30 year period of the new Measure "A" (2009 — 2039). JUSTIFICATION: Adoption of the updated TUMF fee is necessary in order to preserve Measure "A" maintenance funds and Measure "A" project funds. Non -participation in the program has too many inherent risks that could lead to a substantial loss of roadway maintenance and construction money which will be sorely needed to meet the demands of new development. ATTACHMENTS: • Ordinance, with related Exhibits • TUMF Construction Cost Increase and Program Correction Fee Adjustment Methodology Page 2 of 2 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE)ss CITY OF SAN JACINTO ) ORDINANCE NO: 04-22 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO AMENDING THE TRANSPORATION UNIFORM MITIGATION FEE SCHEDULE OF ORDINANCE NO. 03-03 THE CITY COUNCIL OF THE CITY OF SAN JACINTO DOES HEREBY ORDAIN AS FOLLOWS: Section 1: The Schedule of Fees set forth in Section 4 of Ordinance No. 03-03 is hereby amended as follows: From March 7, 2005 through June 30th 2005 $ 7,248 per single family residential unit $ 5,021 per multi -family residential unit $ 0.52 per square foot of an industrial project $ 2.83 per square foot of a retail commercial project $ 1.75 per square foot of a service commercial project From July 1, 2005 through June 30th 2006 $ 7,248 per single family residential unit $ 5,021 per multi -family residential unit $ 1.05 per square foot of an industrial project $ 5.67 per square foot of a retail commercial project $ 3.52 per square foot of a service commercial project From July 1, 2006 $ 7,248 per single family residential unit $ 5,021 per multi -family residential unit $ 1.58 per square foot of an industrial project $ 8.51 per square foot of a retail commercial project $ 5.28 per square foot of a service commercial project Section 2: The Schedule of Fees set forth in Section 1 above shall take effect as of the date specified in Section 6 below and shall remain effective until such time as it is further amended. Section 3: In accordance with State law, any judicial action or proceeding to attack, review, set aside, void or annual this Ordinance shall be commenced within 90 days of the adoption of this Ordinance. Section 4. If any one or more of the terms, provisions or sections of this Ordinance shall to any extent be judged invalid, unenforceable and/or voidable for any reason whatsoever by a court of competent jurisdiction, then each and all of the remaining terms, provisions and sections of this Ordinance shall not be affected thereby and shall be valid and enforceable. Section 5. The City Clerk shall certify the adoption of this ordinance and cause the same to be published in a newspaper of general circulation printed and published in the County of Riverside, State of California. Section 6. This ordinance shall take effect on the 61 st day after the date of adoption. Introduced at a regular meeting of said City Council on the 16th day of December, 2004. MOVED, PASSED, AND ADOPTED at a regular meeting of the City Council on the 6th day of January, 2005 by the following vote: Ayes: Nays: Absent: Abstain: City of San Jacinto By Chris Carlson Buydos, Mayor ATTEST: Dorothy L. Chouinard, City Clerk AGENDA ITEM January 6, 2005 TO: The Honorable Mayor and Members of the City Council FROM: Peter A. Cosentini, City Manager SUBJECT: Bus Shelter Advertisement Program — Program and Budget RECOMMENDATION: It is recommended that the City Council approve the following actions in implementing the Bus Shelter Advertisement Program: 1. Authorize a full-time Maintenance Worker II position added to the Streets Division to provide the work for this program; 2. Approve a rental rate of $500.00/month or $125.00/week per panel for advertisement space; 3. Approve the program as outlined in this report. BACKGROUND: The Council at the regular meeting of December16, 2004 directed staff to come back with a plan and budget for implementing an in-house Bus Shelter Advertisement Program for the City of San Jacinto. With fourteen bus shelter panels, at a $500.00/month rental price per panel will bring an annual income of $84,000 per year. A Maintenance Worker II at first step plus benefits, will cost the City approximately $37,616/year. If you add materials anci_._sijp.plies_at__$_4,r500/year,—the total p_rp ram expenses are anticipated to be approximately $42,116 annually. We will utilize used vehicles currently in the fleet at this time to get this program started. We will look at possibly adding another vehicle during the FY 2005-2006 budget for the Street Division. Page 1 of 3 The Maintenance Worker II will work probably anywhere from 8-14 hours/week on cleaning and maintaining the bus shelter and placing the advertisement in them. This will include emptying the trash twice a week, cleaning the plexy glass and benches at least once a week. The whole structure will be water cleaned with a mobile spray unit, at least once a month, depending on the season. The City will maintain eight of the fourteen panels with our housing Rehab advertisement. This will guarantee income with the initial program at a rate of approximately $48,000/year. This will also make room for new advertisement to come in. Currently, all the panels have housing rehabilitation program advertisement in them. The Public Works Department will administer the program. Pam Stull, Secretary to the Public Works Director will be the contact person for advertisement coming in. We will put large signs in some of the panels stating "Advertisement Space For Rent Here," with Pam Stull's telephone number, so she can receive the calls inquiring about the advertisement opportunities. As new advertisement comes in, Pam will dispatch the Maintenance Worker II to put up and take down advertisement. Companies who want to advertise will provide their own posters. We will evaluate, in an on -going way, our needs for housing rehabilitation program advertisement. When the Maintenance Worker II is not occupied with the maintenance of the bus shelters, he/she will be assisting with other Street Maintenance Programs. As suggested at the meeting, the funds for this program will be accounted for in a separate fund. 30% of the annual take, after expenses, will be earmarked for future bus shelter purchases. Bus Shelter Advertisement will be sold in one - week increments of $125.00/week, or $500.00/month. The City Attorney will be bringing forward a policy that will implement guidelines for good taste of the advertisement. JUSTIFICATION: This program helps fully utilize the resources the City has and enhances the advertisement opportunities in the valley. The program also adds personnel and service level to the Streets Division. Page 2of3 BUDGETARY, IMPACT: The program will immediately generate $48,000/year from the Housing Rehabilitation advertising — advertising currently in the panels. This is enough to cover first year expenses. ATTACHMENTS: None Page 3 of 3 AGENDA REGULAR MEETING of the REDEVELOPMENT AGENCY of the CITY OF SAN JACINTO JANUARY 6, 2005 mmediately Following the Regular City Council Meeting San Jacinto Unified School District. Board Room 2045 South San Jacinto Avenue, San Jacinto, California ORGANIZATION 1.1 Call to Order 1.2 Roll CaII PUBLIC COMMENTS None PUBLIC HEARING: Now is the time for the public to address the Agency on any subject not listed on the agenda. Any person may address the Agency onany subject pertaining to Redevelopment Agency business not listed on the Agenda during this portion of the Meeting. A limitation of three (3) minutes shall be set for each person desiring to address the Agency Directors. 4. CITY DEPARTMENTS None 5. CONSENT CALENDAR The matters listed under Consent Calendar are considered routine and will be enacted by one motion by Agency Members in the form listed. There will be no separate discussion on these items prior to the motion unless members of the Redevelopment Agency, staff or the public requests a specified item be removed and/or discussed. Anyone wishing to discuss a consent calendar item should come forward upon invitation of the Agency Chairman; state their name, address and the consent calendar item number. Speakers should limit comments to three (3) minutes. 5.1 December 16, 2004 Minutes / Approve / City Clerk Redevelopment Agency Agenda January 6, 2005 Pace2of2 CHAIRPERSON / MEMBER REPORTS / DISCUSSIONS None 7. OPEN SESSION ANNOUNCEMENTS CLOSED SESSION 8. ADJOURNMENT It is the intention of the City of San Jacinto to comply with the Americans with Disabilities Act (ADA), in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact City Hall at (909) 487-7330, at least 48 hours prior to the meeting to inform us of your particular needs and to detei-nrine if accommodation is feasible. If you challenge any action of the City Council in court, you may be limited to raising only those issues you _orsomeone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council (c/o the. City Clerk) at, or prior to, the public hearing. I, Dorothy L. Chouinard, Secretary of the San 5acinto Redevelopment Agency, do hereby certify that I caused to be posted the foregoing agenda the 315t day of December, 2004, as required by Caw. AGENDA ITEM January 6, 2005 TO: Mayor and City Council FROM: Peter Cosentini, City Manager Tim Hults, Community Development Director SUBJECT: Indian Gaming Special Distribution Fund Local Government Mitigation Grant Applications for 2005/2006 RECOMMENDATION: Staff recommends that the City Council direct staff to prepare and submit Inidan Gaming Special Distribution Fund Local Government Mitigation Grant Applications Fiscal Year 2005/2006 funding, due to the Tribes on February 1, 2005.. BACKGROUND: The City was involved with the Local Government Committee and the Tribal Alliance of Sovereign Indian Nations (TASIN) to secure funding from the Special Distribution Fund, a portion of which was designated to mitigate the impacts of Indian gaming on local governments. As a result of this effort, the Legislature allocated $25 Million to be awarded to local governments impacted by Indian Gaming for the 2004/2005 Fiscal Year. Of that amount, approximately $10.6 million was allocated to Riverside County and distributed based upon Individual Tribal Casino Accounts. The Individual Tribal Casino Accounts were based upon the payments made by the Tribes that entered into the compacts. The total amount available for the Soboba Tribal Casino Account was $690,356.00, of which $552,248 was available for distribution to the impacted local governments through the 60% Nexus and 20% Non -Nexus categories. The remaining 20% was allocated toward Tribes that have Casino's, but do not pay into the Special Distribution Fund. Ap City Manager: Finance Director: 1 The City of San Jacinto submitted three applications to the Soboba Band of Luiseno Indians for sponsorship. The Tribe sponsored all three applications, which were then forwarded to the Indian Gaming Local Community Benefit Committee (CBC), for approval and certification. The City of San Jacinto received half the funding available and Riverside County received the other half. The following projects were funded: 'rojec Description Funding A Dorn Fire Services Police Services Funds to mitigate fire services provided by San Jacinto when an engine responds to the Casino to assist patrons. Funds to mitigate police services impacts related to the Casino $ 56,137 $160,123 Road Improvements Funds to prepare the design for the Ramona Expressway Road Improvement Project Total Amount' $ 59,882* $276, i42 "Only the design portion of the project was funded. DISCUSSION: The process for the 2005/2006 is underway. On June 10, 2004, the budget conference approved the Senate proposal to provide $30 Million of the Special Distribution Funds for local government agencies impacted by Tribal gaming. When using the same formula as the last cycle, Riverside County will be eligible for 42% of the funds or approximately $12.6 Million. Individual Tribal allocations are not yet available. There are two categories of funding available to apply for funding, the 60% Nexus and the 20% Non -Nexus. To qualify for the 60% Nexus category, a local government must meet two of the following criteria: • Located within four miles of a casino • Partially borders the casino land • Maintains a major highway or road leading to the casino • Fully borders the casino land If a local government meets all four of the criteria, it is eligible for 50% of the 60% Nexus category (only Palm Springs meets all four). If a local government meets three of the criteria, it is eligible for 30% of the 60%. San Jacinto meets three of the criteria, therefore, eligible for 30%. Riverside County is also eligible for this category. It has not been determined if other agencies, such as the City of Hemet are eligible for funding under this category. Multi -year funding requests may be submitted. 2 Types of Projects Eligible for Funding The following is a list of programs/projects that could be eligible for funding: • Law enforcement • Fire services • Behavioral health • Child care programs ■ Environmental impacts ■ Emergency medical services • Recreation and youth programs ■ Planning and adjacent land uses ■ Waste disposal ■ Water supplies • Public health ■ Roads Proposed Applications — 60% Nexus Category Total funding available and allocated in FY 2004/2005 for this category was $414,214.00, of which $204,107 was allocated to San Jacinto. Total funds to be recommended are $934,484.00. Project Description Funding Amount Police Services Funds to mitigate police services impacts related to the Casino. The City proposes the continued funding of the Police Sergeant and the Community Service Officer funded in FY 2004/05 and the addition of a Police Corporal and additional related services. The primary focus for the grant will be to address traffic related issues, including traffic collisions, driving under the influence enforcement programs and traffic safety programs. $434,484.00 Ramona Expressway Road Improvements Funds for rehabilitation of the existing roadway, due to impacts related to Casino guests traveling to and from the Casino. The fund will be used for the rehabilitation of the existing lanes. Improvements will be completed in phases, based upon funds allocated. Funding has been obtained for project design, road widening and additional signals, but not rehabilitation of the existing lanes. $500,000.00 Total Amount $934,484.00' 3 Proposed Applications — 20% Non -Nexus Category The 20% Non -Nexus category is open to all government entities, including special districts. The City of San Jacinto can also submit for funding under the 20% Non -Nexus Category. The total funding available and allocated for this category from the Soboba Tribe in FY 2004/2004 was $138,071, half of which was allocated to San Jacinto. Total funds to be recommended for FY 2005/2006 are $738,486. Project Description Funding Amount Fire Services Funds to mitigate fire services impacts related to the Casino. The City proposes the continued funding for existing service impacts and the additional off -site impacts provided to the Casino and surrounding streets. $110,000.00 (5-Year Funding Request) Fire Station Construction The City currently is planning for the construction of a Fire Station in the western portion of the City to enhance the level of service through the Ramona Expressway and Sanderson Avenue Corridors. The existing Station on San Jacinto is one of the busiest in the County and an additional station is needed. Funding will be used for the construction of an additional station to provide needed services for guest traveling to and from the Casino and reduce the impact to the existing station, which provides direct services to the Casino. $500,000 Road Maintenance Funds for road maintenance on all roads leading to the Casino. Maintenance will include pot hole repairs, concrete curb, gutter, and sidewalk repairs, signing, and striping, and signal repairs as needed. $93,486.00 (5-Year Funding Request) Planning Impacts To provide funding for land use and planning review and compatibility for expansion of the Casino and° related uses adjacent to the City boundary. $35,000 Total Amount $738,486 The projects for the Nexus and Non -Nexus categories are recommendations and can be changed or modified per Council direction and City priorities. Application Process 02/01/2005 Deadline to Submit Applications and Project Information to the Tribes. 03/1//2005 Recommended Deadline for Non -Paying Tribe(s) to forward all Allocations Received and a Prioritization of the Applications to all Paying Tribes. 04/01/2005 Recommended Deadline for Tribes to Submit Letters of Support and a Prioritized List of Projects to the Community Benefit Committee. 4 05/23/2005 06/01 /2005 06/30/2005 04/01/2006 Tribal sponsorship shall confirm that the grant application has a reasonable relationship to a casino impact and satisfies at least one of the priorities identified. Deadline for Community Benefit Committee to forward their Recommendations to the County Executive Office (for compilation and forwarding to the State Controller). Deadline for Executive Office to Summarize Community Benefit Committee Recommended Projects and Submit to State Controller. Deadline for Award of Grant Funding. Deadline for County to provide an annual report to the Legislature detailing the specific projects funded by all grants in theft jurisdiction. JUSTIFICATION: Funding awarded from the Special Distribution Fund must be used to mitigate the impacts related to the Casino. The proposed projects are based upon identified impacts related to Casino operations. BUDGETARY IMPACT: There is no impact to the City's General Fund. Applications funded would provide funding for programs and projects that address City related impacts, as a result of the Casino. The funds will help offset the impact of Indian Gaming to the City's General Fund. ATTACHMENTS: Attachment A Attachment B Sample Grant Application SB 621 Tribal Gaming Grant Application Procedures 5 Indian Gaming Special Distribution Fund Local Government Mitigation Grant Application Name of jurisdiction: Mitigation funding is desired for impacts associated with: (casino name) Type of grant for which you are applying: (mark 60% Nexus or either 20% non -Nexus) ❑ 60% Nexus Grant Please circle the letters that apply: (must meet a minimum of two nexus criteria) a. City or County borders the tribal land on all sides; b. City or County partially borders tribal land; c. City or County maintains a highway, road, or other thoroughfare that is predominant access route to a casino that is located within 4 miles; d. All or part of the City or County is located within 4 miles of the casino. ✓ 50% awarded (on a pro-rata basis) to jurisdictions meeting all 4 nexus test criteria ✓ 30% awarded to jurisdictions that meet 3 of the nexus test criteria ✓ 20% awarded to jurisdictions that meet 2 of the nexus test criteria ❑ 20% Non -Nexus Grant Local jurisdictions impacted by tribal casinos paying into the Special Distribution Fund ❑ 20% Non -Nexus Grant Local jurisdictions impacted by tribal casinos NOT paying into the Special Distribution Fund and assistance to jurisdictions for one-time large capital projects Amount of mitigation funding requested through this application: Grant request is: single year grant Authorized Signature Date multi -year grant (specify number of years) Title SB 621 Local Government Mitigation Funding Application Page 2 Legal address of jurisdiction: Federal Tax ID Number: Contact Person: Phone: Fax: E-mail Address: Grant project is for: • Law enforcement • Fire services • Behavioral Health OChild care programs DOther (briefly describe) • Environmental impacts • Emergency medical services • Recreation & Youth programs • Planning & adjacent land uses • Waste disposal • Water supplies • Public Health • Roads On a separate sheet(s) of paper, describe the impacts associated with the Tribal casino and/or gaming (please include historical data, if available). On a separate sheet(s) of paper, provide a complete description of the project, including the effect it will have on the specific impacts described above. What is the total cost of the project? Name other sources of funding that will be contributed to the project and the amount provided by each source: Will the project be competitively bid? Ci Yes El No Is the project subject to Public Works requirements? El Yes Ci No What is the project time frame? For Completion by Tribal Government To be considered for funding, this application must include a formal letter of sponsorship from the Tribal Chairman, or designated authority, operating the Tribal casino for which mitigation is being requested. Is a formal Tribal sponsorship letter attached? Ci Yes El No Riverside County Indian Gaming Local Community Benefit Committee (CBC) SB 621 Tribal Gaming Grant Application Procedures Application Process I. The Indian Gaming Local Community Benefit Committee (CBC) will formally release grant applications on December 1, 2004. Applications may be obtained by calling Fe Roldan, Executive Secretary, at (951) 955-1157 or through the CBC website (www.Riverside-TribaICBC.orq). II. Eligible jurisdictions shall submit their completed application(s), with authorized signature, to the appropriate Tribal government by February 1, 2005. A Tribal contact list is available on the CBC website. Complete and concise applications enable thorough evaluation and ensure that proposal(s) are given full consideration. III. Tribal governments will conduct a review of the applications received and determine their relationship to casino impacts. As appropriate, the Tribe will certify that the applications satisfy at least one of the priorities identified in SB 621 (Government Code § 12715 (g)). Tribal governments not paying into the SDF will develop a list of prioritized applications and forward the list and all applications received to each of the Tribal governments paying into the Special Distribution Fund (SDF), with a copy to the CBC. It is recommended that this be completed by March 1, 2005. The Tribal governments paying into the Special Distribution Fund (SDF) will develop a prioritized list of sponsored applications and forward the list and the sponsored applications to the CBC by April 1, 2005. A letter signed by the authorized Tribal representative indicating Tribal sponsorship must accompany each sponsored application. IV. The CBC will assess the eligibility of jurisdictions applying for grant funding, and will review and rank sponsored applications. Projects approved for funding by the CBC will be released on or about May 23, 2005. V. A list of approved projects for funding will be transmitted to the State Controller immediately upon approval of the CBC, and no later than June 1, 2005. VI. The State Controller will disburse funds directly to the local government jurisdiction for which grant funding has been recommended by the CBC. December 2004 Page 1 Riverside County Indian Gaming Local Community Benefit Committee (CBC) Application Review First Page I. The applicant will determine the type of grant for which they are eligible to apply (60% Nexus, or either of two 20% Non -Nexus Grants'). This is to be indicated on the application. Only cities and the county are eligible to apply for the 60% Nexus grant. The applicant indicates the nexus criteria the jurisdiction meets by placing a circle around the applicable criteria (a minimum of two nexus criteria are required to be eligible for the 60% Nexus grant). II. The amount of SB 621 grant funding requested for the project through the application must be listed. Please do not list any other sources of funding in this area. III. Funding for multi -year grants are subject to availability of funding. IV. The authorized signor of the application is the individual who has been authorized by the local jurisdiction's governing body to represent the agency. Second Page VI. The legal address of the jurisdiction is required. VII. The contact person listed should be the individual most knowledgeable about the project and authorized to discuss all aspects, should additional information be required. VIII. The priority uses for SB 621 grant funds are listed in Government Code § 12715 (g). Please note that a portion of the Tribal government's review includes certification that the application satisfies at least one of the priorities. IX. When describing the impacts associated with the Tribal casino and/or gaming, it is important to remember that this question does not pertain to impacts of reservations. X. The total cost of the project should include costs funded by other sources, as well as the funding requested through the application. I See the reference material attached to this document for an explanation of nexus and non -nexus grants. December 2004 Page 2 Riverside County Indian Gaming Local Community Benefit Committee (CBC) Reference Material Definition of terms County Tribal Casino Account — An account consisting of all monies paid by Tribes located in the county into the Indian Gaming Special Distribution Fund, after deduction of the amounts appropriated to the priorities specified in Section 12012.85. Individual Tribal Casino Accounts — An account for each individual Tribal casino that has paid money into the Indian Gaming Special Distribution Fund. The individual Tribal casino accounts shall be funded in proportion to the amount that the individual Tribe paid into the Indian Gaming Special Distribution Fund. Local Jurisdiction — A city, county, or special district. Local Government Jurisdiction — A city or county. Nexus Grants A. Sixty percent (60%) of each Individual Tribal Casino Account is available for nexus grants to cities and counties impacted by Tribes that are paying into the Special Distribution Fund (SDF), based on a four-part nexus test. Riverside County Tribes paying into the SDF include: Agua Caliente, Cabazon, Morongo, Pechanga, Soboba, and Twenty -Nine Palms. The nexus test is based on the geographical proximity of a Local Government Jurisdiction to individual Tribal land upon which a Tribal casino is located, and is to determine priority for grants, using the following criteria: a. City or County borders the Tribal land on all sides; b. City or County partially boarders Tribal land; c. City or County maintains a highway, road, or other thoroughfare that is predominant access route to a casino that is located within 4 miles; d. All or part of the City or County is located within 4 miles of the casino. • Fifty percent (50%) shall be awarded to local government jurisdictions meeting all four of the nexus test criteria; ✓ Thirty percent (30%) awarded to jurisdictions that meet three of the nexus test criteria; ✓ Twenty percent (20%) awarded to jurisdictions that meet two of the nexus test criteria. B. Twenty percent (20%) of each Individual Tribal Casino Account is available for discretionary grants to local jurisdictions impacted by Tribes that are paying into the Indian Gaming Special Distribution Fund (six Tribes noted above). These discretionary grants will be made available to December 2004 Page 3 Riverside County Indian Gaming Local Community Benefit Committee (CBC) all local jurisdictions in the County, irrespective of any nexus to impacts from any particular Tribal casino. C. Twenty percent (20%) of each Individual Tribal Casino Account is available for discretionary grants to local jurisdictions impacted by Tribes that are not paying into the Indian Gaming Special Distribution Fund (Cahuilla and Augustine). These grants will be made available to local jurisdictions in the County, irrespective of any nexus to impacts from any particular Tribal casino, and irrespective of whether the impacts presented are from a Tribal casino that is not paying into the Indian Gaming Special Distribution Fund. Grants awarded are limited to addressing service -oriented impacts and providing assistance with one-time large capital projects related to Indian gaming impacts. Special Notes: I. A grant may not be made for any purpose that would support or fund, either directly or indirectly, any effort related to opposition or challenge of Indian gaming in the State, and, to the extent any awarded grant funds are used for any prohibited purpose by any local government, upon notice given to the County by any Tribe from whose Individual Tribal Casino Account the awarded grant went toward that prohibited use, the grant shall terminate immediately and any funds unspent shall be made available for qualified nexus grants. II. A local government jurisdiction that is a recipient of a grant from an Individual County Tribal Casino Account or a County Tribal Casino Account shall provide notice to the public, either through a slogan, signage, or other mechanism, stating that the local government project has received funding from the Indian Gaming Special Distribution Fund and further identifies the particular Individual Tribal Casino Account from which the grant was derived. December 2004 Page 4 ACTION MINUTES REGULAR MEETING OF THE SAN JACINTO CITY COUNCIL JANUARY 6, 2005, 7:00 P.M. San Jacinto Unified School District Board Room 2045 South San Jacinto Avenue, San Jacinto, California 1. ORGANIZATION 1.1 Call to Order Vice Mayor Dale Stubblefield called the Regular Meeting of the San Jacinto City Council to order at 7:00 p.m. 1.2 Roll Call Present: Jim Ayres, Robert Ritchie, Ken Shaw, Dale Stubblefield Absent: Chris Carlson Buydos 1.3 Invocation Reverend Bob Sauter gave the invocation. 1.4 Pledge of Allegiance Jim Potts led the Pledge of Allegiance. 1.5 Special Presentations 1.5.1 Presentation by Economic Development Specialist Randy for the Business Spotlight of the Month to Andre Landscaping. 2. PUBLIC COMMENTS: None 3. PUBLIC HEARING 3.1 Public Hearing — At the conclusion of the Public Hearing and the certification of the election results for adding T31246 into CFD No. 2003-1 for Police and Fire Services aka Annexation No. 12 — CNH Homes / Resolution No. _ / A resolution certifying the results of an election and adding property to Community Facilities District No. 2003-01 / Annexation No. 12 — T31846 aka CNH Homes / Approve and City Council Action Minutes January 6, 2005 Page 2 of 9 Adopt / City Attorney and Special Tax Consultant This item was pulled and will be brought back at a later date. 3.2 Public Hearing — Conditional Use Permit 1-04 2.65 acres located at 1283 Ramona Expressway Applicant: Alexander Blasscyk Mountain Union Telecomm 17870 Skyview Circle, Suite 270 Irvine, CA 92612 M/S/C (Ayres / Shaw) moved to continue this item to 1/20/05. Motion carried 4/0. Ayes: Ayres, Ritchie, Shaw, Stubblefield Nays: None Absent: Buydos Abstain: None 3.3 Resolution No. 2662 / A proposed resolution of the City Council declaring that the acquisition of a fee interest in a portion of certain real property, more particularly described as APNs 431-240-026; 431- 260-011; 431-230-010- 431-230-012; 431-230-014; and 431-230-015 and 431-240-008 by eminent domain is necessary for the signalization of the intersection of Cottonwood Avenue and Warren Road and the provision of secondary access road (Street "A") to the Cove Specific Plan development west of Warren Road and related public infrastructure improvements in San Jacinto, CA / Approve and Adopt / City Attorney Vice Mayor Stubblefield opened the Public Hearing at 7:20 p.m. There was no one present to speak in support or opposition of Resolution 2662. No written comments were received. Vice Mayor Stubblefield closed the Public Hearing at 7:24 p.m. M/S/C (Ayres / Shaw) moved to adopt resolution No. 2662 as presented. Following role call vote carried 4/0. Ayes: Ayres, Ritchie, Shaw, Stubblefield Nays: None Absent: None Abstain: Carlson Buydos City Council Action Minutes January 6, 2005 Page 3 of 9 4. CITY DEPARTMENTS 4.1 Agreement to continue to fund the Groundwater Monitoring Program in the Hemet/San Jacinto Management Area / Approve / City Attorney — Special Counsel M/S/C (Ayres / Stubblefield) moved to approve Item 4.1 as presented. Motion carried 4/0. Ayes: Ayres, Ritchie, Shaw, Stubblefield Nays: None Absent: None Abstain: Buydos This Item was heard out of order at the end of 4.4. 4.2 Interim Groundwater Recharge Program / Approve San Jacinto's continued participation in said program by paying $92,200 as its share of the $2,400,0000 program to recharge 8,000 acre -fee in 2005; Appropriate $91,200 from the water fund to pay for participation / City Attorney — Special Counsel No public comments were received. M/S/C (Ayres / Stubblefield) moved to approve as presented. Motion carried 4/0. Ayes: Ayres, Ritchie, Shaw, Stubblefield Nays: None Absent: None Abstain: Buydos This Item was heard out of order at the end of 4.4. 4.3 Planning Commission Appointment / Planning Commission Interview Committee — Council Members Shaw and Ritchie / Appoint The only applicant present for the position of Planning Commissioner is Mr. Ken Cope. Public comments: Mr. Ken Cope M/S/C (Ayres / Stubblefield) moved to nominate Ken Cope to serve on the Planning Commission. There were no other nominations received. Mr. Cope was appointed by a 4/0 vote. City Council Action Minutes January 6, 2005 Page 4 of 9 Ayes: Ayres, Ritchie, Shaw, Stubblefield Nays: None Absent: None Abstain: Buydos 4.4 New Traffic Officer — General Fund Loan / Approve $205,000 loan from General Fund to the CFD 2003-1 (Police & Fire Special District) for a 14 month period — May 2005 to June 30, 2006; authorize repayment from CFD 2003-1 as soon as fund has sufficient funds to pay; amend Sheriffs Contract to reflect change / City Manager No public comments were received. M/S/C (Ayres / Ritchie) moved to approve as presented. Motion carried 4/0. Ayes: Ayres, Ritchie, Shaw, Stubblefield Nays: None Absent: None Abstain: Buydos Items 4.1 and 4.2 heard out of order. 4.5 Bus Shelter Advertisement Program and Budget / Approve program including 1) FTE Maintenance Worker ID to Streets Division; 2) Advertisement rental rate of $500/month or $125/week per panel / City Manager No public comments were received. M/S/C (Ayres / Shaw) moved to approve as presented. Motion carried 4/0. Ayes: Ayres, Ritchie, Shaw, Stubblefield Nays: None Absent: None Abstain: Buydos 5. CONSENT CALENDAR 5.1 Warrants at 01/06/05 / Approve / Finance Director 5.2 November 18, 2004 Regular Minutes / Approve / City Clerk 5.3 December 2, 2004 Regular Minutes / Approve / City Clerk City Council Action Minutes January 6, 2005 lge 5 of 9 5.4 Treasurer's Report at November 30, 2004 / Receive and File / Finance Director 5.5 Removal of hazardous waste from City's Corporate Yard — 910 Industrial Way / Approve and appropriate $12,000 from General Fund/ Interim Public Works Superintendent 5.6 Resolution No. 2663 / A Resolution establishing the appropriations limit from proceeds of taxes for Fiscal Year 2004- 2005 / Approve and Adopt / Finance Director 5.7 Spending Plan for balance ($26,314.00) of California Law Enforcement Equipment Grant / Approve / Chief of Police 5.8 Resolution No. 2664 / A Resolution authorizing application for Grant Funds under the California Environmental Protection Agency (EPA) Integrated Waste Management Board — Waste Tire Playground Cover and Waste Tire Tract and other Recreation Surfacing Grant Programs / Approve and Adopt / Interim Public Works Superintendent 5.9 Public Works Telephone System Repairs / Approve and Appropriate $4,000 from Unreserved Undesignated General Fund Balance Reserve / Finance Director 5.10 Notice of Completion - Main Street Soboba Road, Esplanade Avenue, and Artesia Street pavement rehabilitation Approve and authorize the release of retention in the amount of $123,519.75 thirty (30) days after recordation of the Notice of Completion / City Engineer 5.11 Traffic Calming Improvements — placement and installation of speed humps along Potrero Street and Palomar Avenue / Approve / City Engineer 5.12 Kirby Street Pavement Rehabilitation — Project No. 02-018 / Approve and adopt plans and specifications; authorize City Clerk to proceed with bid advertisement for rehabilitation of Kirby Street from Seventh Street to Cottonwood Avenue / City Engineer 5.13 Salary Survey / Approve and Appropriate $12,000 (undesignated reserve fund) to conduct a salary and benefits survey for labor negotiations / City Manager 5.14 Resolution No. / A Resolution of initiation to annex territory (commonly known as CNH Homes Tract 31246) - Annexation No. 10 - into AD 2003-1 / Approve and Adopt / City Attorney and Special Tax Consultant City Council Action Minutes January 6, 2005 Page 6 of 9 5.15 League of California Cities City Managers Annual Conference / Excuse City Manager from February 3, 2005 Meeting / City Manager 5.16 Conditional Use Permit 11-04 — Auto Body Shop / Ratify Planning Commission's approval of Conditional Use Permit (CUP) 11-04 based on the Findings of Fact and Conditions of Approval to be located at 1011 Enterprise Avenue. 5.17 Resolution No. / A Resolution approving Engineer's Report and setting public hearing for Annexation No. 10 into AD 2003-1 — commonly known as CNH Homes Tract 31246 / Approve and Adopt / City Attorney and Special Tax Consultant 5.18 Ordinance No. 04-22 / An Ordinance amending the Western Riverside County Transportation Uniform Mitigation Fee / Approve second reading and Adopt Ordinance No. 04-22 and by further motion read by title only: An Ordinance of the City Council of the City of San Jacinto Amending the Transportation Uniform Mitigation Fee (TUMF) Schedule of Ordinance No. 03-03 / Community Development Director Item Nos. 5.1, 5.4, 5.5, 5.7, 5.11, 5.12, 5.14 and 5.17 were pulled. M/S/C (Ayres / Shaw) moved to approve the balance of the consent calendar as presented. Motion carried 4/0. Ayes: Ayres, Ritchie, Shaw, Stubblefield Nays: None Absent: None Abstain: Buydos 5.1 Warrants at 01/06/05 / Approve / Finance Director M/S/C (Ayres / Shaw) moved to approve as presented. Motion carried 4/0. Ayes: Ayres, Ritchie, Shaw, Stubblefield Nays: None Absent: None Abstain: Buydos 5.4 Treasurer's Report at November 30, 2004 / Receive and File / Finance Director M/S/C (Ayres / Stubblefield) moved to approve as presented. Motion carried 4/0. City Council Action Minutes January 6, 2005 Page 7 of 9 Ayes: Ayres, Ritchie, Shaw, Stubblefield Nays: None Absent: None Abstain: Buydos 5.5 Removal of hazardous waste from City's Corporate Yard — 910 Industrial Way / Approve and appropriate $12,000 from General Fund/ Interim Public Works Superintendent M/S/C (Shaw / Ayres) moved to approve as presented. Motion carried 4/0. Ayes: Ayres, Ritchie, Shaw, Stubblefield Nays: None Absent: None Abstain: Buydos 5.7 Spending Plan for balance ($26,314.00) of California Law Enforcement Equipment Grant / Approve / Chief of Police M/S/C (Ayres / Shaw) moved to approve as presented. Motion carried 4/0. Ayes: Ayres, Ritchie, Shaw, Stubblefield Nays: None Absent: None Abstain: Buydos 5.11 Traffic Calming Improvements — placement and installation of speed humps along Potrero Street and Palomar Avenue / Approve / City Engineer M/S/C (Ayres / Ritchie) moved to approve as presented and to include residents to be noticed and City Engineer to bring back any negative responses. Motion carried 4/0. Ayes: Ayres, Ritchie, Shaw, Stubblefield Nays: None Absent: None Abstain: Buydos 5.12 Kirby Street Pavement Rehabilitation — Project No. 02-018 / Approve and adopt plans and specifications; authorize City Clerk to proceed with bid advertisement for rehabilitation of Kirby Street from Seventh Street to Cottonwood Avenue / City Engineer City Council Action Minutes January 6, 2005 Page 8 of 9 M/S/C (Ayres / Ritchie) moved to approve as presented. Motion carried 4/0. Ayes: Ayres, Ritchie, Shaw, Stubblefield Nays: None Absent: None Abstain: Buydos 5.14 Resolution No. / A Resolution of initiation to annex territory (commonly known as CNH Homes Tract 31246) - Annexation No. 10 - into AD 2003-1 / Approve and Adopt / City Attorney and Special Tax Consultant This item will be brought back at a later date. 5.17 Resolution No. / A Resolution approving Engineer's Report and setting public hearing for Annexation No. 10 into AD 2003-1 — commonly known as CNH Homes Tract 31246 / Approve and Adopt / City Attorney and Special Tax Consultant This item will be brought back at a later date. Vice Mayor Stubblefield recessed the Regular Meeting to consider the Redevelopment Agency Agenda at 8:38 p.m. and reconvened the Regular Meeting at 8:39 p.m. 6. MAYOR / COUNCIL MEMBER REPORTS / DISCUSSIONS 6.1 Committee and/or Agency Agendas / Receive and File / City Clerk Vice Mayor Stubblefield recessed the regular meeting at 8:45 p.m. and reconvened in closed session. 7. CLOSED SESSION 7.1 CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 Property: APNs 431-150-001, 431-150-002, 431-150-029; APN 431- 110-006; APN 431-100-006; and APN 431-110-009 Agency negotiator: Peter A.,Cosentini, City Manager Negotiating parties: Donald Plueger; Hasgsma; Luitea / Meyers; Bartel Trust — Dale & Sharlene Trustees Under negotiation: Price and Terms City Council Action Minutes January 6, 2005 Page 9 of 9 No reportable action 7.2 CONFERENCE WITH LEGAL COUNSEL --ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: (one (1) case) No reportable action 8. ADJOURNMENT With no further business coming before the Council, Vice Mayor Stubblefield adjourned the meeting at 9:51 p.m. ATTEST: Dorothy L. Chouinard, City Clerk City of San Jacinto by Dale Stubblefield, Vice Mayor Approved as read: Approved as amended: City Council Action Minutes January 6, 2005 Page 9 of 9 No reportable action 7.2 CONFERENCE WITH LEGAL COUNSEL --ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: (one (1) case) No reportable action 8. ADJOURNMENT With no further business coming before the Council, Vice Mayor Stubblefield adjourned the meeting at 9:51 p.m. ATTEST: Dorothy L. Chouinard, City Clerk City of San Jacinto by Dale Stubblefield, Vice Mayor Approved as read: Approved as amended: