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Agenda - Agenda Packets - Regular Meeting 1/17/2008
2045South San JaemtoAvenue n;:Jacinto Unified School District Board Room, San Jacinto,, CA .92583 RGANIZATIOI 1 ' • .Call to ollCa Invocation. Pledge of Allegiance Spee'ial Presentations 2007.Fourth:Quarter Public Safety Award Bill Smith, Fire Captain San. Jacinto, paramedic program.begins Januai introduction/ B,attal,ion Chief and Fire Chief 3usiness Spotlight of the ;Month L;Economic Development Manage certificates of Appreciation to John Holmes and. Mark Haiman for nstalling the lighthouse for the Coast Guard Memorial at City of an Jacinto Veterans Monument at Druding Park BLIC.':COMMENT Now is the time for the public: to address the Council on any subject within th•e jurisdiction of the. • city'Counci/ not Hated on the agenda . A limitation of three (3)` minutes shall be set for each: persondesinng- o address tide' City Council CONSENT'CALENDAR�'; The Chatters listed under Consent Calendar are; considered routine'and will be enacted by one motion by City Councii.Members in the;form listed. There willbe no separate discussion on these' items'prior to.the motion unless`members of the`City Council, staff or the -public requests a specified item be removed and/or discussed ,1fan item is pulled, -it wil he heard at the end:of number `5. Staff Reports ' City Council Agenda January 17, 200$ Page 2 of'4: Warrants at January.17, 2008 /-Approve / Interim Finance Director anuary3, 2008 Minutes/ Regular. Meeting / Approve / City Cler Continuation of the Proclamationof the Local State of Emergency due to high and damaging winds / Approve / City Attorney Household Hazardous Waste Mobile Collections Program Agreement Approve and: authorize city manager to execute / Public Works Director Resolution No. _ / A resolution to approve and adopt a retention destruction schedule of obsolete records of. the City of San Jacinto/ Approve and adopt / City Clerk PUBLIC HEARING 4,1 Ordinance No.:08-01 /An ordinance approving the California:Building_ and Fire Codes Updates,/,Assistant City Manager t. Provide for public comment and conduct a second reading, and Approve and adopt Ordinance No. 08=01, and; by further. motion read: by title only: AN ORDINANCE OF THE'CITY OF SAN JACINTO DELETING AND READOPTING CHAPTER:8:16.OF .THE SAN JACINTO MUNICIPAL ::CODE, : AND::. ADDING, AMENDING AND DELETING ' CERTAIN SECTIONS AND SUBSECTIONS OF CHAPTER 15.04 OF THE MUNICIPAL CODE OF THE CITY OF SAN JACINTO, CALIFORNIA, PERTAINING TO 'THE, CONSTRUCTION AND MAINTENANCE OF BUILDINGS, AND PERTAINING, :TO ? ',PROTECTION AGAINST CONDITIONS:. HAZARDOUS 'TO THE LIFE AND'PROPERTY FROM FIRE OR : EXP,LOSION, AND ADOPTING 'BY, REFERENCE THE 2007 EDITION. OF::THE 'CAL' IFORNIA: •BUILDING ::'STANDARDS CODE, ;'KNOWN:: AS- THE CALIFORNIA :;.CODE OF: REGULATIONS, TITLE .24, INCLUDING: THE. 2007 CALIFORNIA BUILDING, : CODE, „(INCORPORATING AMENDING THE;2000 INTERNATIQNAL. BUILDING :CODE),` THE'.1:907 UNIFORM;, ADMINISTRATIVE-' CODE, THE 2007 CALIFORIVIA . ELECTRICAL .CODE (INCORPORATING. AND AMENDING THE 2005 NATIONAL; ELECTRICAL`CODE) THE 2007 CALIFORNIA MECHANICAL CODE `(INCORPORATING. AND A,„M, ENDING :THE; 2006, UNIFORM MECHANICAL.;CODE) THE 2007:: CALIFO:RNIA :: PLUMBING CODE , (INCORPORATING :AND AI111ENDING, THE:*61, UNIFORM ,PLUMBING CODE); AND THE 2007:;CALIFORNIA FIRE~ CODE (INCORPORATING AND AMENDING THE 2006 INTERNATIONAL ' FIRE ,CODE)' AS ,ADOPTED. BY THE STAFF REPORTS At: the ;end • of the. 'scheduled City" •Department items„'anyone '.wishing' to discuss a •consent• calendar item shoe%d, come:forward upon invitation of #he: Mayor,; state their name, address, and the consent; caIendr item`number pulled Speakers should limit commen#s to;three: (3) minutes. , ntroductionof new; Library' Manager Delia Costilla and. presentation, of an. Overview of. programs. and resources available:to the community . Ordinance No. 08-02 / An ordinance rescinding section 2.36.030 and 2 36`050 of Chapter 2.36 of the Municipal Code relating to disaster relief administration /:Public Works Supervisor/ Approve introduction and first reading of Ordinance No. 08 02,.and by further motion read by title only• An Ordinance of the City Council of the City of San Jacinto, California, Repealing Sections 2.36.030 anal Section 2.36 050`o.f the -San Jacinto [Municipal Code Relating to the Administration of Disaster Relief and Adopting New Sections, 2.36.030 and:2.36.050 Relating Thereto Resolution No / A resolution to adopt the 2008 Emergency Operation Plan Parts•1 and 2 - on conditions andrevisions by the State, of,California` Emergency Services / Approve and adopt / Public Works Supervisor Resolution No /A resolution to: adopt a job description and salary range';.; for Management Analyst position / Approve and adopt / Assistant City Manager April 2008 Citys 120fh Anniversary/ Appropriate $10;0.00 from Contingency Reserve for hosting the.citys 120 '' birthday dinner Apri 2006`/;City;Manager AYOR`/ COUNCIL MEMBER REPORTS / DISCUSSIONS I: Committee and Subcommittee Agendas /Receive and File / C City; Council Agenda January 17, 2008 Pape 4 of 4":• CLOSED SESSIO CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION Initiation of litigation pursuant to subdivision (c)'of Section 54956.9: one (1)° or, more .cases CONFERENCE WITH'LEGAL COUNSEL -ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b),of Section 54956.9: two (2) or more cases, including claim, by SAS Development LLC:,: dated December 14, 2007 ADJOURNMENT If you challenge any action of the City Council in court, you may !invited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council (clo the City Clerk) at, or prior to, the public hearing_; CHALLENGE TO LAND USE DECISIONS: Anyh ;oerson seeking•to challenge a decision regarding land use made by the CityCouncilas a resultof a proceeding in which by law a hearing is required to be given, evidence is required to:be• taken, and the discretion, in the determination of facts is vested:in the City •• . Council,• shall be required.to commence that action 90 days following the date on which the decision of the City Council becomes final as provided in Code of. Civil Procedure Section 1094.6. Please refer to Code of Civii:Procedure Section .1094.6 to determine how to calculate when a decision. becomes final. it is the intention of the City of San Jacinto to comply with the Americans with Disabilities Act (ADA) in all respects.. if, as an attendee or a participant et this meeting, or in meetings on a regular basis, you will need special assistanc•e beyond •what is normally provided; the City will:attempt to accommodate you in every reasonable manner. ='Please, contact City Hall et •(951) 537-6358, at least. 48 hours prior to the • meeting to inform us: of your particular needs `and to determine if accommodation is feasible. I, cDorothyL. Lhouinard, CityClerkof the pity of San �gcinto, do hereby cent thatl causedto Se postedtke foregoing agenda tfiis 11 th clay of �ttnuary, 2008, as requiredi by law. 9�orotfiy L. Choui 4 city ekrk EGULAR,.MEETING OF: THE SAN JACINTO CITY COUNC 2045 South San Jacinto Avenue San Jacinto Unified School District Board Room, San Jacintol:CA 9258 ecial Presentations i.1'; 2007, Fourth. Quarter Public Safety Award Bill Srnith, Fire Captain a:2 San Jacinto. paramedic program begins January 17, 20081 Staff introduction/,Battalion Chief and Fire Clief Business Spotlight of the Month / Economic Development Manager Certificates: of Appreciation to John Holmes and Mark Heiman installing the lighthouse forthe,,Coast Guard Memorial at City;of .; San Jacinto: Veterans Monument' at Druding Park 1BLIC' COMMENT Now is the time for the public to address the Council on any subject within the jurisdiction of the City Council not listed on the agenda A limitation of three(3) minutes shall be set for each person desiring toraddress the City Council NSENT CALEND The: irtatters listed under.Consent Calendar are considered routine and will' be enacted byone motion by City Council Members in the form listed.. There will be no separate discussion on these items; prior to the motion • unless members of the City Council, staff or the public requests a specificd item be removed and/or -discussed. lfan item; is pulleq,-.•4 Wiltbe heard atthe end •of number '5.' Staff Reports.' City Council'Agenda: January`11; 2008 Page:2of4; Warrants at January 17,.2008 / Approve/ Interim.Finance Director January 3; 2008 Minutes / Regular Meeting /Approve; / Gity Clerk Continuation of the Proclamation. of the Local State of Emergency due to high and damaging winds / Approve / City Attorney Household Hazardous:Waste Mobile Collections Program Agreement / Approve and authorize city manager to execute / Public Works Director Resolution: No. - / A: resolution to approve and adopt a retention destruction schedule of obsolete records of the City of San Jacinto / Approve and adopt / City. Clerk PUBLIC lHEARING Ordinance No. 08-01 / An ordinance approving the California Building and Fire Codes Updates / Assistant City Manager / Provide for public comment and conduct a secondreading and Approve and adopt Ordinance No. 08-01, and by further motion read by title only: AN ORDINANCE OF THE CITY OF SAN,JACINTO DELETING. AND. READOPTING' CHAPTER 8'.16' OF THE.,!AN JACINTO MUNICIPAL CODE AND. ;ADDING, ;AMENDING AND DELETING CERTAIN SECTIONS • AND. SUBSECTIONS OF CHAPTER 15,04;OF.THE MUNICIPAL CODE OF THE CITY OF ;SAW:;JACINTO, CALIFORNIA .'' PERTAINING; TO THE CONSTRUCTION AND':MAINTENANCE,OF BUILDINGS AND: PERTAINING : TO: `PROTECTION AGAINST. -CONDITIONS HAZARDOUS;TO THE„ LIFE AND PROPERTY FROM' FIRE EXPLOSION, AND ADOPTING BY REFERENCE THE 2007 EDITION . OF THE'; CALIFORNIA BUILDING' STANDARDS CODE; KNOWN : AS THE CALIFORNIA . CODE OF REGULATIONS,. TITLE 24, INCLUDING :.THE 2007 CALIFORNIA BUILDING : CODE, (INCORPORATING . AND,: AMENDING .THE . 2006 INTERNATIONAL: BUILDING, THE":1997 UNIFORM: ADMINISTRATIVE ,CODE, THE ' 2007 CALIFORNIA'ELECTRICAL CODE (INCORPORATING: AND , . AMENDING THE 2005:NATIONAL ELECTRICAL CODE), THE 2007CALIFORNIA.MECHANICAL CODE,,(INCORPORATING AND AMENDING; THE 2006.UNI 'FORM.MECHANICAL:CODE), THE 2007 CALIFORNIA PLUMBING CODE (INCORPORATING ` AND AMENDING THE ; 2006: UNIFORM PLUMBING CODE),':AND THE 2007 C,ALIFORNIA FIRE' CODE (INCORPORATING. AND AMENDING THE '2000 :INTERNATIONAL FIRE' • CODE) ,,As: -.:ADOPTED BY THE Gity,C0061! Agenda J8.605 17;.2OO8 Page-3 of 4 STAFFREPORTS Af .the end, of the scheduled City :Department items;_anyone' wishing to discuss a: consent alendar item ,should come forward upon invitation of;the Mayor, state :their name, address, and he consent: calendar item' number pulled>Speakersshould.limit;cornments'"to three f3) minutes. Introduction of; new Library Manager Delia Costilla and presentation' of, overview of.programs and;:resources available to; the.;commuriity Ordinance. No 08=02 / An ordinance rescinding section2 36 030 and 2.36.050 Of Chapter 2.36 of the Municipal Code.relating to disaster relief administration / Public Works Supervisor°/Approve introduction:and:first reading of; Ordinance No.::0$ 02, and by.further: motionread:by title; only. An Ordinance:of the City 00uhoir of the City of. San Jacinto, California, Repealing Sections 2.30030 and Section:2 36 050 of the San Jacinto =, Municipal Code. Relating to the Administration of Disaster; Relief and Adopting New,Sections.2.36.030 and 2 36.050 Relating Thereto Reselution`No . / A resolution ;to adopt the 2008 Emergency Operation: Plan Parts 1 and 2 on conditions and revisions by the State'of California Emergency / Approve and adopt / Public Works Supervisor Resolution= No / A.resolution to adopt pig b description and salary; range for Management Analyst position / Approve and' adopt / Assistant City Manager April 2008 . City's 120 ' Anniversary / Appropriate coopfro Contingency Reserve for, hosting`the city's 1201' birthday dinner April :12, 2008 / City Manager ity Council Agenda' Januar i i7; 2008.' Page 4of 4 `. LOSED;SESSION. CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION Initiation of litigation pursuant to subdivision (c) of Section 54956.9: one ( or more cases CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: two (2) or more cases; including claim by SAS Development LL dated December 14," 2007 DJOURNMEN If you challenge any action of the City. Council in court you may be limited to raising only those issues you or someone', else raised atthe public hearing described in this notice, or inwritten correspondence delivered to the ; -City Council tee the City Clerk) at, or prior to, the public' hearing. CHALLENGE TO LAND USE DEC/SIGNS Anyperson seeking to challenge. a. decision regarding land use made by the; City Council:* a result of a proceeding in which by law: a hearing is required to be given, evidence is required!to be'ltaken,,and•the discretion in' the; determination of :facts la: vested in the City Council, shalibe required to, commence thaf action•90 days foliowing:the date on which"th'e'decision of the City Council,becoines fine/ as provided in Code of Civil Procedure Section 1694,6; r Please refer to Code OfChill. Procedure Section 1094.6to determine: how to calculate when a decision becomes:final. Ibis the intention of the City of San Jacinto to comply with the -Americans; with Disabilities Act (ADA) in all respects: If, ,as an: attendee >or` a participant at this meeting; or in meetings on a regular: basis, you will need: special: assistance beyond what- Is normally provided, the • City "will "attempt to accommodate you in: every reasonable manner. 'Please ,contact:City Hair at (951) 537-6358, .et least 48 hours prior to the meeting to inform us of your particular needs and to determine_ if accommodation is feasible: I, t orothyL:'Chouinard, City.Cferkpf the City ofSan ;yacinto, do fiiereliy cent th/atcausedty 6e posted t oregoing agenrfa.this IY' day o, f Januaiy 2008, as required'6y facv. orotIjyG..C(zouzriard pity (fen 2045: South' San.Jacinto :Avenue an Jacinto Unified School District Board Room, San. Jacinto ecial Presentations I, 2007. Fourth uarter Public Safety Award Bill Smith, Fire Captain a 2 San Jacinto paramedic program begins January 17, 2008 /Staff introduction / Battalion Chief and: Fire Chief r.3: Business Spotlight of the Month / Economic Development Manage r 4 Certificates of Appreciation to John Holmes and Mark Haiman for installing the lighthouse for the Coast Guard ;Memorial, at City of San Jacinto Veterans Monument at Druding:Park BUG : COMMENT Now: is the'time forthe public to address the Council on! any subject within the jurisdiction of the City -•Council not listed on. the .agenda.;: A limitation o€ three (3) minutes shall be set for each person desiringao address the City Council The matters listed under Consent Calendar are:considered routine end *ill be enacted by one .; motion byCity Counc l Merriliers rn the form listed There Will beno separate discussion, on thesi items prior to: the'motion unless'mernbers of the City Council, staffor the public requests a ,- specified item be removed and/or discussed lfan item is pulled, ;it Will be heard.at'the end of number `6.StaffReports ity.'Council :Agenda January 17, 2008 . Page 2 of 4' arrants at January 1.7,'2008 /Approve./ Interim Finance January 3;'2008 Minutes / Regular Meeting/Approve / City'Clerk Continuation of the Proclamationofthe' ocaStateoEerecy-due mu to high and damaging winds /Approve/ City Attorney HouseholdHazardous Waste Mobile Collections Program Agreement Approve and authorize city manager to execute-/ Public Works Director Resolution No: / A resolution to approve and adopt a retention - destruction schedule of obsolete records of the City of San Jacinto 1 Approve and adopt / City Clerk PUBLIC HEARING 4.1 . Ordinance No. 08-01 1 An ordinance approving the California Building and Fire Codes Updates 1Assistant,City:Manager./ Provide public,; commentand conduct a second' reading'and Approve and adopt Ordinance No, 08-01,:and by furtheemotion read by,title only: AN ORDINANCE OF THE: CITY OF'SAN:JACINTO DELETING 'AND READOPTING: CHAPTER 8.16 OF THE SAN JACINTO %. MUNICIPAL ; `CODE;;' AND-`.. ADDING, AMENDING!::,.AND DELETING : CERTAIN SECTIONS' AND: SUBSECTIONS OF: CHAPTER 15:04 OF; THE MUNICIPAL.CODE OF THE CITY OF SAN JACINTO, ; CALIFORNIA .:: PERTAINING TO; 'THE CONSTRUCTION AND: MAINTENANCE: OF .BUILDINGS, AND PERTAINING TO PROTECTION:' AGAINST. CONDITIONS HAZARDOUS TO THE. LIFEAND'PROPERTY FROM FIRE OR. EXPLOSION; AND ADOPTING ,BY REFERENCE THE ,2007 EDITION 1 OF THE: CALIFORNIA;:BUILDING.STANDARDS. CODE; KNOWN. :4S .THE CALIFORNIA :CODE OF REGULATIONS, ;TITLE 24, :INCLUDING'; .THE ' 2007 CALIFORNIA. `BUILDING CODE, (INCORPORATING; AND:: AMENDING THE:2006 INTERNATIONAL BUILDING 'CODE); .THE 1997:UNIFORM ADMINISTRATIVE CODE, THE 2007 CALIFORNIA; ELECTRICAL- CODE .(INCORPORATING: AND AMENDING THE 2005 NATIONAL ELECTRICAL CODE); THE 2.00T CALIFORNIA'MECHANICAL CODE` -(INCORPORATING AND'AMENDING THE 2006. JNIFORM MECHANICAL CODE), THE 2007 CALIFORNIA - PLUMBING' (INCORPORATING AND AMENDING .THE. 2006 UNIFORM . PLUMBING CODE),, AND THE 2007 CALIF,ORN.IAFIRE CODE ,. (INCORPORATING " AND AMENDING THE 2006 INTERNATIONAL FIRE CODE) : AS ADOPTED . BY THE AUNTY OF RIVERSIDE,,' TOGETHER' WITH CERT/ DITION5, INSERTIONS, '; DELETIONS ARID:: CHANG ERETO. STAFF REPORTS At the 60,of the scheduled' City 'Department items, anyone: wishing: to discuss a consent calendar iterri"should •come forward upon invitation of the Mayor;:state: their name, address, and:; the•consent calendar item number pulled Speakers should limit:comments•to three (3):minute 5 1 Introduction of new Library;Manager Delia Costilla and presentation of an overview.of prOgrame and: resources eyailable to the community 5 2 Ordinance NO:,08 02 / An ordinance rescinding section`2 36 030 6;050 of; Chapter 2:36° of the:Municipal Code relating to disaster relief administration / Public Works Supervisor / Approve introduction and first reading of Ordinance No. 08 02,:and by further motion read by titleonly A'n Ordinance ofthe City Council of:the City: of San;Jacinto, California;. Repealing Sections 2 36 030.and Sect►on'2 36 050 of the San Jacinto Municipal Code Relating to the Administration of- Disaster Relief and Adopting New Sections 2.36.030 and::2:36:050 Relating Thereto .. 5 3 Resolution:No / A,resolution to adopt the 2008 Emergency Operation Plan - Parts 1 and:2 on conditions and revisions by the State of California Emergency Services/ Approveand adopt / Public Works Supervisor, mmitfee an eceive and:File`1•Ci :ity:Coundi:Agenda Jahuary 171, 200"8, . Page`.4 of 4' LOSED:SESSIO CONFERENCE"WITH LEGAL COUNSEL -ANTICIPATED LITIGATION; Initiation of litigation pursuant to.`subdivision..(cj of Section 54956.9: one: or::more cases CONFE"RENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b} of Section': $4956 9 ,two, (2) or more cases, including claim by,SAS Development Ll dated'.December.14, 2007 DJOURNMEN If you challenge any action of the:City Council in court; you may• limited to raising only those issues you or,someone else raised at. the public' hearing described in this notice, or in written correspondence delivered to the City Council (clo the City Clerk) at, or prior to, the -Public hearing. CHALLENGE TO LAND USE DECISIONS. -Any person seeking to challenge a, decision regarding land use made by the City Council as: a result,of a proceeding; in which by law sr hearing is required to be given, evidence is required;• to- be' taken, and' the discr"etion:.in the determination of: facts, is vested in the City.:': Council, shall be required to commence, that action 90 days following;the:date onwhich the decision of the:' Citym Council becomes final as provided in Code of Civil Procedure. Section 1094.6, Please refer r to Code; of Civil Procedure Section :1094.6 to determine how to calculate when a decision becomes final It ie the intention of the City of San Jacinto to comply with the.Americans with Disabilities; Act (ADA) in all. respects. If,; as an attendee or a participant at'this meeting, or in Meetings On a regular`%basis, you wi11 need. `special 'assistance: beyond what: is normally; provided, .,the City will attempt to accommodate you in every reasonable "manner: Please: contact, City Hall. of (951) %537-6358,, at least 48 hours' prior: to the meetinT to infor'm'us of your particular needs and to, determine if accommodation is feasible. I, Doroti y L. Chouinar city, Ci rkof he City of Sun. Jacinto, do; hereby cert that I caused to he postedT tFie oregoing age* -this 11tr4 day of January, 2008, as requiretfby oretlzy L. ou nrlyd City C 045 SoutlSan.Jacinto Avenue:; an Jacinto Unified School Dietrief Board Room, San. Jacinto;. CA .92583 GANIZATI ecial Presentations 2007;Fourth Quarter Public Safety Award Bill Smith, Fire Captain ;- 2 San Jacinto paramedic program begins January: t7, 2a08 /"Staff introduction 7 Battalion Chief and: Fire Chief Certificates of Appreciation to John Holmes and Mark'Haiman fo installing the lighthouse for Coast Guard Memorial at City of San Jacinto Veterans Monument at Druding Park ow is the tune for the;public to address; the Council on any subject within the jurisdiction of the ity•Council not listed on the agenda .A limitation of three (3) minutes shall be setfor.each r"son desiring to address the City Council , . The -matters listed under Consent Calendar are considered routine and will be. enacted by one • motion by City:Council, Members in the:form.listed There will be no separate discussion on these: items pnor to -the motion unless,menibers of the,City Council, staifor` the. public'requests a • specified item be removed and/or discussed f Ian item is pulled; it will be; heard at the end of number `5 Staff Reports CityCouncil Agenda Janus y 17; 2008 Palle 2`of 4 s at'January, 17, 2008:/ Approve / Interim Finance Director. 3, 2008 Minutes,/,Regular Meeting,/Approve tic itYClerk continuation of the. Proclamation of the Local' State of Emergency due o high and; damaging winds / Approve / City Attorney Household -Hazardous Waste Mobile Collections Program Agreement Approve and authorize city manager to execute /Public Works. Director Resolution No. / A resolution to approve and adopt a retention - destruction schedule of obsolete, records of the City of San. Jacinto / Approve and adopt / :City Clerk :IC HEARING Ordinance No. 08-01 / An ordinance approving the California Building. _ and Fire Codes_ Updates ./ Assistant CityManager / Provide for public comment and conduct a: second reading and Approve and adopt Ordinance No. 08-01, and by further: motion read by title only; AN ORDINANCE OF THE CITY OF. SAN JACINTO DELETING' AND READOPTING: CHAPTER;8.16 OF THE 'SAN:JACINTO MUNICIPAL CODE,: AND ADDING, : AMENDING : AND DELETING CERTAIN SECTIONS AND SUBSECTIONS OF. CHAPTER 1504 OF THE'MUNICIPAL CODE OF THE:CITY OF SAN , JACINTO, CALIFORNIA :' PERTAINING : TO : THE' CONSTRUCTION AND MAINTENANCE OF BUILDINGS, AND PERTAINING TO PROTECTION: 'AGAINST 'CONDITIONS' HAZARDOUS TO THE LIFE:AND PROPERTY:FROM FIRE OR' EXPLOSION, AND ADOPTING BY REFERENCE .THE:2007 EDITION OF THE' .CALIFORNIA BUILDING ; STANDARDS CODE, :'KNOWN :AS THE :' CALIFORNIA CODE OF REGULATIONS,' :TITLE 24, INCLUDING THE' 2007 :CALIFORNIA':BUILDING;': CODE; , (INCORPORATING AND AMENDING THE 2006 INTERNATIONAL BUILDING CODE), THE 1:997 UNIFORM ADMINISTRATIVE CODE, THE 2007 CALIFORNIA `ELECTRICAL.•CODE (INCORPORATING AND AMENDING THE 2005 NATIONAL ELECTRICAL` CODE), THE' 2007 CALIFORNIA MECHANICAL.: CODE (INCORP:ORATING A'ND AMENDING THE 2006,UNIFORM MECHANICAL CODE) THE 2007.: CALIFORNIA PLUMBING CODE (INCORPORATING,,AND. AMENDING THE .2006: UNIFORM PLUMBING C•ODE),`AND THE 2007; CALIFORNIA FIRE CODE, (INCCORPORATING AND' ;: AMENDING THE.. INTERNATIONAL , FIRE . CODE). AS ADOPTED BY THE AUNTY OF ':: RIVERSIDE TOGETHER WI DITIONS, INSERTIONS, DELETIONS AN ERETO STAFF REPORTS_ At. the end : of the scheduled: City ;Department items, -.anyone wishing to discuss a consent calendar item should come forward upon invitation of the Mayor;: state their name, address, and the consent, calendar'. item number pulled Speakers should limit, comments to.t'hree (3) minutes. onager elia Costilla an presentation of ources available to the community Ordinance No 08-02 / An ordinance rescinding section 2 36.030, an 2.36.050 of'Chia pter 2 36 of the%Municipal:Code relating to disaster relief; administration/ Public Works Supervisor / Approve introduction and first reading of Ordinance No.:08-02, and byfurther motion read by title.onl} An Ordinance, of the: City Council of the City of an Jacinto ;California, Repealing. Sections 2.36 030;and Section 2.36.050 of the San Jacinto Municipal Code Relating to the'Administration of Disaster Relief and Adopting` New Sections 236.030 and 2 36 050 Relating Thereto resolution No / A resolution to adopt the 2008 Emergency Operation Ian —.Pa s and 2 on conditions and -revisions by. the State California`: Emergency ,Services / Approve and adopt / Public Works Supervisor pr11;2008 =City s.120 Anniversary / Appropriate $10 000 from ontingency Reserve for 'hosting:the city's 120th birthday dinner April 1 008a City:Manager ity Council Agenda January 17, 2008 •,;.` Paee 4 of 4 :; LOSER SESSIO CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION Initiation of litigation pursuant to subdivision (c) of Section 54956 9::one or`more .cases CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section 54956 9; two {2) or more cases, including claim, by SAS Development LL dated December 14, 2007 DJOURNIMIEI if you challenge any action of the City Council in court, you maybe limited to raising only those issues you or someone else raised, at the public hearing described In his notice; `or'in written correspondence delivered • to the City Council (C/o the City Clerk);at, "or'prior' to; the public hearing.: `. CHALLENGE TO LAND USE DECISIONS: A'ny person seeking, to challenge a decision regarding land use made by the: City a Council s'a result of a proceedinwhic h; by law a hearing is;regtiired to be given, 'evidence is required: to be:`taken; and the discretion. in the `determination "facts is vested in the City Council, ahallbe required to commence that action 90 days`following the'date on, which the decision ofthe City Council' becomes final; as, provided in Code of Civil •Procedure.Section 1094.6. Please refer to Code_ of Civil Procedure Section' 1094.6 to` determine' how to calculate when a decision becomes: final. It is the intention of the: City o f Sam Jacinto to, comply with the Americans with Disabtlities Act (ADA) to all respects. if as an attendeeor a participant at this, meeting,' or`tn:meetings on a regular basis,: you will" need special assistance beyond what is normally provided; the City will'attempt to accommodate you in' every reasonable ,manner.. Please "contact City Hall at:(951)` 53746358, at least 48' hours prior to: the : ;meeting to inform us of your particuler:needs: and to; determineaf"accommodatlon: is feasible." Z; porotfiy L. CFiouinnrd, City Ct rk,of ti eCity,ofsan Jacinto, do here foregoing agenda t(a4.11t6day ofJanuary; 2008; as requiredtiyCazv. (tat l causedto 6e postedthe,. , *thji G. Cho'tiinard, City Cte1'k; AGENDA REGULAR MEETING of the SAN JACINTO REDEVELOPMENT AGENCY of the CITY OF SAN JACINTO JANUARY 17,,2008 mmediatelyFollowing the Regular City Council Meeting San Jacinto Unified School District Board Room 2045 South San Jacinto Avenue, San Jacinto, California ORGANIZATION 1.1 Call to Order 1.2 Roll CaII PUBLIC COMMENTS Now is the time for the public to address the Agency on any subject not listed on the agenda. Any person may address the Agency on any subject pertaining to Redevelopment Agency business not listed on the Agenda during this portion of the Meeting,;A limitation of three (3) minutes shall be set for each person desiring to address the Agency Directors. CONSENT; CALENDAR The matters listed under Consent Calendar are considered routine and will be enacted by one motion by Agency Members in the form listed. There will be no separate discussion on these items prior to the motion unless members of the Redevelopment Agency, staff or the public requests a specified item be removed andlor discussed. If an item is pulled, it will be heard at the end of number 5. Staff Reports.' 3.1 January 3, 2008, RDA Minutes regular meeting / Approve 1 Agency Secretary PUBLIC HEARING :None scheduled STAFF REPORTS At the end of the scheduled City Department items, anyone wishing to discuss a consent calendar item should come forward upon invitation of the Chairman; state their name, address, and the consent calendar item number pulled. Speakers should limit comments to three (3) minutes. '"CHAIRPERSON / MEMBER REPORTS? DISCUSSIONS: Redevelopment Agency Agenda January 17„ 2008 Page 2 of 2 CLOSED SESSION:; ADJOURNMENT It is the intention of the City of San Jacinto to comply with the Americans with Disabilities Act (ADA) in all respects. lf, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact City Hall at (951) 537-6358, at least 48-hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. If you challenge any action of the Redevelopment Agency Board in court, you may be limited to raising only those issues you or someone raised at the public hearing described in this notice, or in written correspondence delivered to the Redevelopment Agency (c/o Redevelopment Secretary) at, or prior to, the public hearing. 1,, 27orothy L. C'houinard, Secretary of the San Jacinto J edeveTopmentAgency, do hereby certini trait I caused to be posted the foregoing agenda the 11th day of January, 2008, as required 6y Caw. oortfiy, .c Cfiouinard; Agency Secretary Page 1 of 2 Dorothy Chouinard From: Barry McClellan Sent: Thursday, January 03, 2008 3:24 PM To: Bob Michael Cc: Tim Hults; Cabral, Dave; Hernandez, Anna; Dorothy Chouinard Subject: RE: ECC Notification and Engine Markings Yes, by copy of this I will ask the city clerk to place this under 1.5 on the 17 Jan agenda, Great news! Thanks. Barry McClellan City Manager City of San Jacinto 0 (951) 487-7342 F (951) 487-1012 www.SanJacintoGateway.com Where the New Money Is! From: Michael, Bob [mailto:Bob.Michael©fire.ca.gov] Sent: Thursday, January 03, 2008 1:12 PM To: Barry McClellan Cc: Tim Hults; Cabral, Dave; Hernandez, Anna Subject: FW: ECC Notification and Engine Markings Barry, the city ALS program will go live °January "1 7th, i930 hrs. My plan is to introduce new city fire staff at council meeting, Let me know if this will work. Thanks Robert From: Adams, Greg Sent: Wednesday, January 02, 2008 9:21 AM To: DeLong, Charlie; Hensley, Darren; Cockrum, Don; Michael, Bob; Conoscente, Matthew; MacAdam, Bill Cc: RRU EMS BUREAU Subject: ECC Notification and Engine Markings Chiefs, Please let the ECC as well as Shop know the exact date of upgrade to ALS so they can arrange for the engines to be marked and make any necessary changes in the CAD. As far as I know 1 and 90 will be converting on January 14th and 25 and 78 were looking at possibly Thursday the 17th? Dave, Can you please advise the BSH in the area? Bruce, 1/3/2008 Page 2 of 2 Please let REMS know. Thanks, Greg Adams Fire Captain/Paramedic EMS Operations Coordinator C4LFREI Riverside County Fire (951) 486-2746 (951) 486-2735 fax 1/3/2008 Re: ALS & safety award Page 1 of 1 Dorothy Chouinard From: Michael, Bob [Bob.Michael@fire.ca.gov] Sent: Wednesday, January 09, 2008 1:30 PM To: Dorothy Chouinard Subject: Re: ALS & safety award A-clvil/.,. .! Pe Let's see I'm up north until friday, the name for the plaque is Bill Smith, Fire Captian. ALS: advanced life support. For this purpose, please use the phrase " Paramedics" I will to call you tomorrow noonish. Thanks Original Message From: Dorothy Chouinard <dchouinard@sanjacintoca.us> To: Michael, Bob Sent: Wed Jan 09 10:36:35 2008 Subject: ALS & safety award Robert: Have you been in contact with Anady's to make sure the name and language you want is on the plaque? I have the introductions for the ALS on the agenda for 1/17. I don't know what ALS stands for and exactly what you want me to say. When is a good time to call and what number? Dorothy L. Chouinard, City Clerk 166 E Main Street, Suite 2 San Jacinto, CA 92583 (951) 487-7339 FAX (951) 654-8021 dchouinard@sanjacintoca.us 1/9/2008 92583 PUBLIC NOTICE CITY OF SAN JACINTO CITY COUNCIL • 2045 South San Jacinto Avenue, San Jacinto, CA 91683 DATE: Jonunty 17, 2008 TIME: 7:00 P,M, or Shortly thereafter TO CONSIDER: NOTICE IS HEREBY GIVEN, that a Public Heating will be conducted by the City Council of San Jacinto anlar why 17, 2003, at 7:00 p.m. (orshortly thereafter) a' 2C4.5 South San Jacinto Avenue, San Jacin'a, California 92583, to consider: The proposed adoption of an ordinance of he City of San Jacinto deleting and readopting Chapter 8.16 of the San Jacinto Municipal Code. and adding, amending and deleting censors sections and subsections of Chapter 16.04 af the Municipal Code of he City of San Jacinto, • California adopting reference the 2007 Edition of the California Building Stondaros Cade, known as the Call arm° Code af Regulations, Tilte 2a, Including the 2007 California Sul' ding Code, Cincorporatino old amending the 2006 international Building Code), the 1997 Uniform Aerninishative Code, the 2007 California Electrical Cade (incorporating and amendingthe 200S National Electrical Code), the 2007 California. Mechanical Code (incorparating and amending the 2006 Uniform Mechanical Code), the 2007 California PlumbingCode (Incorporating and amending the 2006 Uniform Plumbing Cade), and the 2007 California Fire „ • ' , Code (Incorporating and amending the 2006 International Fire Code) as adapted by the Ad Int OrM ation -1,;;;t1,, ` CCM IlY of Riverstde. together with certain addition s, insertions, deletions and changes !hereto . • • r far the purpOse of prescribing regulations for use in the City for regulohng the erection, con- situation, enlargement alteration, repair, moving, removal, demolition, conversion, occus pancy, erwipmant, use, height, area, electrical, p urnbing, mechanical, and maintenance of all buildings or struclves in the City of San Jacinto, and for the purpose of prescribing reg- ulations pertaining o protection against conditions hazardous to the life and properly from fire ar explosion. One copy af each of the above California Building Standards Code and Ihe proposed ordinance oioi he available for public inspection in the Office of the San Jacinto City Clerk al 166 E Main , Sheet San Jacinto, California 92583. s 9 This will be a public hearing, and youths Invited to ollend and comment on Ihe proposed actions s described above, If you challenge any action raided to this proposal in court you may be limited to raising only those issues you or someone else raised at the public hearing described in this 4 notice, orinwrhten correspondence delivered at, orpriorto, the pJblic hearingIlyou have wriVen commenls ghat you wish 10 submit, please deliver them lo the Cify Clerk's Office,166 E Mall Street Suile 2 San Jacinto California 92583, an or before the beginning at puolic hearing. r Questions or commenls can be directed to the Joe Lancasier, Chief Building Official al (951)537- , 6377, City Hall, 248 E Main Sheet San Jacinto, California 92583. Written and oral testimony ls invited. . ' In compliance with lhe Americans with Disabilities Act, if you need-speclal assislance to partic- i tante in this meeting, you should contact the office oldie Cdy Clerk al (951) 537.6358. Notification i by noon or, tie date of the public heating will enaNe the Clty to make arrangements to assure accessibility to this meeting. ; ; ,, ,L.1,-;,k,“1.4,,,,,41a,rir,11,11,13,,,,,,,,,,,,:.4145X,M0.1%;d SE,,,,,,,,,,,,,,,,,.... ,•... . 1 . _ - -.- .---.....- .... ...... - . - 1 i HE . T i CLASSIFIED •rjr-)1)(11-1•• 474 W. Esplanade Ave, A -DV ERTISING .1 rl ...../ ......1"` San Jacinto, CA 92583 :11 PRESS'"" , Printed by Lombera, Alma \ r -1F--, r Ad #: 9002275 1, 1 951-763-3413 ,. at 3:55 pm 1 'ENTERPRISE I on:Friday, Dee 28, 2007 i I 951-763-3410 Fax I Account infornition Phone 40:: (951) 487-7330 Name SAN JACINTO, CITY OF Address: P 0 BOX 488 SAN JACINTO CA Acct# 103537 Client Placed by: DOROTHY CHOUINARD Fax #:, (951) 487-6779 Legals PublIcatidna:. Hemet -San Jacinto Zone Start date: 01-02-08 , I Stop date: 01-11-08 Insertlons: 2 Rate Code:: LE City - -; Ad type:, Ad Liner Taken by:I Lombera, Aima ; R , Bill Size:, 179.00x 5.14 agate lines Amount due $196 90 Respectfully Subroitled, Dorothy Chouinant Cily Clerk Dated: December 27, 2C07 8/2 o c2 --- Page 1 --- asiaissvap Ed IZN2E1 OT0EE9L-156 Ma V0:61 Lag LOOZ/AZ/ZT THE PRESS -ENTERPRISE • HEMET - SAN JACINTO PUBLIC NOTICE / CLASSIFIED ADVERTISING 474 w. Esplanade, San Jacinto, CA 92583 • (951) 763-3411 • FAX (951) 763-3410 004SlI tin TFtA titArt TO: DOROTHY CHOUINARD COMPANY: FAX NUMBER: 654-8021 DATE: 12/28/07 FROM: Alma Lombera CITY OF SAN JACINTO DEPARTMENT: Public Notices / Obituary VOICE PHONE:(951) 763-3411 FAX: (951) 763-3410 RE: Hearing 1/17/08 TOTAL PAGES INCLUDING COVER: ❑URGENT ■ FOR REVIEW ❑ PLEASE COMMENT If you do not receive all pages, or if any are unclear, please call the number above and ask for re-fransrnission., PUBLIC NOTICE DEADLINES: 10:30 a.m., 2 business days prior to publication date. NOTES/COMMENTS: Dorothy, if it's OK with you... I changed the year of the hearing date to "2008' It is scheduled to publish on January 2 & 11, 2008. Please let me know if there are any changes/corrections. Thanks & have a Happy New Year! Alma ZOO/TO 00 03i3ISSK'IE ad SITYIHH OTfiEE9LTS6 Via 170:6T I83 L00Z/8Z/L1 AGENDA - TRANSMITTAL FORM TO: Dorothy L. Chouinard, City Clerk Enclosure: Staff Report for Consent Calendar Item CC [CC or RDA] (name — brief description) meeting of (date) Public Hearing Item: Notice required yes no Copy attached yes no Published (date(s)) Notices sent (date(s) _ /A / City Departments Item Attachments include (this needs to match the attachment list in the Staff Report: A. B. C. Other: _ Please provide a fully executed copy of documents to: _ Please record and return conformed copy Your IMMEDIATE attention is necessary Comments: Name of person that will be presenting item at the meeting S:\City Clerk\CC RPT 06\AGENDA Transmittal Fo, ui.doc AGENDA ITEM 5, 5 January 17, 2008 TO: The Honorable Mayor and Members of the City Council FROM: Dorothy Chouinard, City Clerk SUBJECT: A Resolution to Adopt New Records' Retention Schedule for the City RECOMMENDATION: Staff recommends that the City Council, by motion, approve and or adopt Resolution No. _ / A resolution of the city council of the city of San Jacinto, California, rescinding all conflicting schedules and adopting a schedule for retention / destruction of obsolete records for the city. DISCUSSION: Service costs to store paper documents continue to escalate at a premium cost. The rapid growth the city has experienced over the past five years continues to escalate the problem. Combining the escalating number of documents with the need for legal accountability, the ability to achieve a paperless environment is a lofty goal. A good records management program is the basic first step towards improving the demand for better efficiency, limited spaces and tight budgets. With the move into the new city hall at 595 S San Jacinto Avenue, there is a need to review and implement a new retention schedule. To better facilitate the move, the boxed records that are obsolete can and should be destroyed. Previously, each department over saw their own records, as the city has not had a department with its sole function to be a central repository and similarly, staff dedicated solely to manage the ever increasing number of documents, maps, etc. With sufficient training, each department can better manage and support the flow of documents and minimize the risk of what happens when all records are perceived to be permanent files. Page 1 of 2 The new retention schedule helps departments identify non -records, schedule and destroy eligible records, and send inactive records to off site storage for the required retention period. All three items cause unnecessary square footage consumption. The adoption of a current retention schedule is a cost savings, assists in the better utilization of space, and is a necessary step in records preservation management. ALTERNATIVES: 1) Approve and adopt the resolution with the new records' retention and destruction schedule. 2) Continue to use existing schedule FISCAL IMPACT: Shredding can be done on or off site. Most costs are based on a per cubic foot amount. Until the new schedule is adopted, the amount of non -records and records eligible for destruction is not known. ATTACHMENTS: ■ Resolution No. with Exhibit A (Records Retention Schedule for the City of San Jacinto) Page 2 of 2 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF SAN JACINTO ) RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, ADOPTING A SCHEDULE FOR RETENTION/DESTRUCTION OF OBSOLETE RECORDS OF THE CITY WHEREAS, Section 34090 of the California Government Code provides that, with the approval of the City Council and the written consent of the City Attorney, the head of a city department may destroy any record, document, instrument, book or paper under his/her charge without making a copy thereof, after the same is no longer required, provided that certain records are exempt from such destruction; and WHEREAS, the City Attorney and Staff of the City of San Jacinto have prepared a "Records Retention and Destruction Schedule" for consideration and adoption by the City Council; and WHEREAS, the proposed Schedule complies with the provisions of Section 34090 of the California Government Code. NOW THEREFORE, BE IT RESOLVED, determined and ordered by the City Council of the City of San Jacinto: SECTION 1. The City Council hereby approves the City's "Records Retention and Destruction Schedule," attached hereto as Exhibit "A". SECTION 2. The City Manager, or his/her designee, shall have ongoing authority, without further approval by the City Council, and with the consent of the City Attorney for each proposed destruction of records, to authorize destruction of city records, in accordance with the "Records Retention and Destruction Schedule." SECTION 3. This Resolution shall repeal any other resolutions or portions thereof to the extent that such resolutions or portions thereof are in conflict with this Resolution. SECTION 4. The City Clerk shall certify to the adoption of this Resolution. Page 1 of 2 APPROVED and ADOPTED this following vote: Ayes: Nays: Absent: Abstain: ATTEST: Dorothy L. Chouinard, City Clerk City of San Jacinto APPROVED AS TO FORM: Jeffrey S. Ballinger, City Attorney Best Best & Krieger LLP STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF SAN JACINTO ) day of , 2008 by the CITY OF SAN JACINTO By: Jim Ayres, Mayor CERTIFICATE I, Dorothy L. Chouinard, City Clerk of the City of San Jacinto, California, DO HEREBY CERTIFY that the foregoing Resolution No. was adopted by the City Council of the City of San Jacinto, California, at a regular meeting held on the day of , 2008 by vote. Witness my hand and official seal this day of , 2008. Dorothy L. Chouinard, City Clerk Page 2 of 2 Schedule Revised April 2005 2008 Records Retention Schedule Legend AC = Active AD = Adoption AU = Audit CL = Close / Completion CU = Current Year DOB = Date of Birth E = Election L = Life P = Permanent S = Supersede T = Termination RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01-17-08 Accident/Illness Reports Not a public record Employee Medical Records & Employee Exposure Records --Includes Material Safety Data Sheets (MSDS) 8 CCR 14307 8 CCR 3204 GC 6254(c) duration of employment plus 30 years duration of employment plus 30 years Accidents / Damage to City Property Risk management administration GC 34090 CCP 337.15 10 years 10 years Accounts Payable Original Journals, Ledgers, Statements, Inventories Invoices, Checks, Reports, Investments, Purchase orders IRS Reg. 1.6001- 1(a) IRC 6001 IRS Reg. 1.6001 1(e) Permanent 3 years Permanent 5 years Accounts Receivable Invoices, Checks, Reports, Investments, Receipt books IRC 6001 IRS Reg. 1.6001- 1(e) 3 years 5 years Affidavits of Publication / Posting Legal Notices GC 34090 2 years CU + 2 Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final N GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 1 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Code (BB &K)Revised April 2005 R V PUB\N STUB B S\707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01-17-08 Agenda / Agenda Packets City Council, Redevelopment Agency, Commissions, Boards — agendas and packets should be imaged immediately. A paper copyGC 9 Y P P should be maintained for one year only. GC 34090 34090.5 2 years Paper CU + 2 until imaged for permanent file Agenda reports (staff reports) Council/Redevelopment Agency/Commissions - Paper copies of agenda packets should be maintained for 1 year as complete packets. Originals should be imaged immediately for permanent retention. The imaged record can serve as the permanent record. GC 34090 GC 34090.5 2 years Paper CU +2 until imaged for permanent file Agreements Original contracts and agreements and back-up materials CCP 337 4 years after termination/ completion 5 years after termination / completion Annexations / Reorganizations Notices, Resolutions, Certificates of Completion GC 34090 Permanent Permanent Applications for Boards, Commissions Committees Not selected GC 34090 2 years 2 years Applications for Boards, Commissions, Committees Selected GC 34090 Sec. of State Guidelines Current + 5 years Current + 5 years Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Codc of Federal Regulations Elections Codc (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 2 of 41 Penal Codc (California) Revenue & Taxation Code (California) United States Code (BB&K)Reviscd April 2005 RVPUH\NSTLIBHS1707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01-17-08 Appraisals For Real Property Owned by City or Redevelopment Agency — Not a public record until real estate transaction is complete GC 34090 GC 6254(h) 2 years 5 years Articles of Incorporation GC 34090 Permanent Permanent Assessment Districts Original Documentation GC 34090 Permanent Permanent Annual Financial Report GC 34090 Until audited + 2 years Permanent Audit Reports Financial services; internal and/or external reports; independent auditor analysis GC 34090 2 years Permanent Audit Hearing or Review Documentation created and or received in connection with an audit hearing or review GC 34090 2 years 2 years Backflow Test Reports Reports of testing and maintenance — water systems 17 CCR § 7605 3 years 3 years Bank Account Reconciliations Bank statements, receipts, certificates of deposit, etc IRC 6001 IRS Reg. 1.6001- 1(e) 3 years 5 years Benchmark Data Horizontal, vertical & control GC 34090 GC 34090d 2 years 2 years Bids, Accepted Includes plan and specifications; notices/affidavits. GC 34090 CCP 337, 337.1 4 years 5 years Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Codc (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 3 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Codc (BB&K)Revised April 2005 R VPUBINSTUB BS1707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090.) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01-17-08 Bids, Unaccepted Unaccepted bid packages only GC 34090 2 years CL + 2 Bonds Authorization/public hearing records/prospectus/proposals/certificates/notices (transcripts)/registers/statements. GC 34090 Permanent Permanent Bonds, Development Housing; Industrial Development CCP 337.5 10 years 10 years Bonds, Employee Personnel fidelity bonds GC 34090 While employed + 2 years CU while employed + 2 years Bonds Final Final bond documentation; monthly statement of transactions; supporting documents GC 34090 CCP 337.5 10 years 10 years Bonds - Paid Paid Bonds; warrant certificates; interest coupons GC 34090 GC 53921 2 years CU + 2 years Bonds, Surety Documentation created and/or received in connection with the performance of work/services for the City, or for parcel maps and subdivision work CCP 337 4 years CL + 4 years Bonds - Unsold Unsold Bonds GC 34090 GC 43900 et seq. 2 years 2 years Brochures/ Publications Retain selected documents only for historic value. GC 34090 2 years 2 years Budget, Adopted Permanent L.gal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 4 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Code (BB&K)Revised April 2005 R V PUB\NSTUBBS\707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01-17_08 Budget, Annual Adjustments, journal entries, account transfers GC 34090 Current + 2 yrs 5 years Building, Blueprints/ Specifications Submitted by contractors with application for building permit or Certificate of Occupancy GC 34090 2 years CU + 2 Copies of orig does Building, Certificates (except a bank, other financial institution or public utility) Compliance, elevation, occupancy which affect real property H&S 19850 Life of the building or permanent Permanent or life of the building Building, Construction (Approved) New commercial and residential construction, tenant improvements, room additions, spas, signs, block wall, remodel including security bonds CCP 337.1 4 years CU + 4 years Building, Inspection Correspondence, fees, appeal requests, reports GC 34090 2 years CU + 2 years Building, Permits Building, signs, grading, encroachment permits GC 34090 Until completed + 2 years CL + 2 years Building Plans Not to be reproduced until authority is obtained from architect of record. GC 34090 H&S 19851 For the life of the building Permanent or life of the building Originals Building, Signs (temporary) Home occupation, off -premise signs GC 34090 2 years CU + 2 years Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept nnput GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 5 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Code (BB&K)Rcviscd April 2005 RVPUB\NSTUBBSV707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01-17-08 Business License Annual Reports Finance GC 34090 GC 34090; CCP 337 2 years T + 4 Business Licenses/Permits City issued GC 34090 While current plus 2 years 5 years Cal OSHA Personnel -Logs, Supplementary Record, Annual Summary (Federal & State -Cal OSHA) LC 6410; 8 CCR 14307 5 years CU + 5 years California State Tax Records Forms filed annually; quarterly and year-end reports R&TC 19530 R&TC 19704 6 years 6 years Campaign Statements - Mayor, City Council - elected Original statements of elected candidates and GC 81009(b) GC 81009(g) Permanent (can microfilm after 2 years) Permanent committees supporting elected candidates for Mayor, City Council (originals) Campaign Statements - candidates for Mayor, City Council - not elected Original statements of candidates and supporting GC 81009(b) GC 81009(g) 5 years (can microfilm after 2 years) E + 5 years committees for candidates not elected for Mayor, City Council (originals) Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 6 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Code (BB&K)Revised April 2005 RVPUB\NSTUHRS\707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED p1.17_08 Campaign Statements for other than Mayor, City Council; other campaign Original statements of all other persons and committees; other original reports and statements GC 81009(c), (e) GC 81009(g) 7 years (can microfilm after 2 years) E + 7 years Campaign Statements / Reports Copies of Copies of reports/statements (if filing officer is not GC 81009(f) GC 81009(g) 4 years (can microfilm after 2 years) E + 4 years required to keep more than one copy) Capital Improvement Projects GC 34090 Permanent Certificates of Compliance Building department documents GC 34090 2 years CL + 2 years Checks (Warrants) Includes payroll, canceled and voided checks GC 34090 CCP 337 Until audited +4 years 5 years Citizen Feedback General correspondence. GC 34090 2 years CU + 2 years Claims Against the City Paid/Denied GC 34090 Until settled + 2 years CL + 5 years Code Enforcement, Case files (see Nuisance Abatement) Building, housing and mobile home code violation records including inspections; public nuisance rubbish and weed abatement, citations [records on vehicle abatement/abandoned vehicles - generally Police Records] GC 34090 2 years CL + 2 years Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2005 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 7 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Code (BB&K)Revised Apri12005 RVPUB\NSTUBB S\707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01_17_08 Code Enforcement, Liens & Releases Utilities, abatement, licenses GC 34090 years Permanent if document is recorded CL + 2 years Permanent if recorded doc Code Enforcement - Logs Lien recovery GC 34090 2 years CU + 2 years Code Enforcement Regulations Includes rules GC 34090 2 years CU + 2 years Code Enforcement Reports, Federal and State Code enforcement statistics; may contain records affecting title to real property or liens thereon GC 34090(a) Permanent Permanent Collective Bargaining Agreements 29 CFR 516.5 3 years CL + 3 years Community Surveys Review final survey reports for historic significance GC 34090 2years CU + 2 years & permanent if historic significance Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Penal Code (California) Revenue & Taxation Code (California) United States Code Page 8 of 41 (BB&K)Revsed April 2005 R V PUB\NSTUBBS\707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01_17-08 Complaints/Requ ests Various files, non -code enforcement, not related to specific lawsuits involving the City and not otherwise specifically covered by the Retention Schedule. GC 34090 2 years CL + 2 years Comprehensive Annual Financial Reports (CAFR) Finance GC 34090 2 years Permanent Contracts, City & Agmts Exclu capital impvmt Includ capital impvmt Original contracts and agreements and back-up materials. CCP 337 CCP 337.2, 343; B&P 7042.5;* 208.110:* 4 years after termination/ completion T + 5 years T + 5years Permanent T + 5 P Includes leases, equipment, services or supplies *PU7685; 48 CFR:2; GC 53066 Construction * GC37090a; 4004; H&S 19850 Correspondence General correspondence, including letters and e- mail; Various files, not related to specific cases and not otherwise specifically covered by the retention schedule. GC 34090 2 years CU + 2 years Deeds, Real Property s File with recorded documents; originals may not be destroyed. GC 34090 GC 34090a Permanent Permanent Deferred Compensation Reports Finance - pension/retirement funds 29 CFR 516.5 GC 34090; 26 CFR 16001.1* 3 years Permanent Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 9 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Code (B B &K)Rev ised April 2005 R V PUB\NSTU BB S\707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED p1.17-08 Demographic/ Statistical Data GC 34090 2 years CU + 2 years Deposits, Receipts Checks, coins, currency GC 34090 CCP 337 Until audited + 4 years AU + 4 DMV Driver Information Reports Personnel --Not a public record. GC 34090 GC 6254(c) Until superseded Until superseded (S) Development Conditions Mitigation measures; filed with case files GC 34090 Perminent Permanent Development Agreements Infrastructure contracts, franchises. Original maintained for seven years. CCP 337, 337.1, CCP 337.15 GC 34090 48 CFR 4.703 Permanent Permanent Development, General Subject Files Internal working files including correspondence GC 34090 2 years CU + 2 years Development, Incident Files Emergency Call Outs GC 34090 2 years CU + 2 years Development Logs Logs, registers or similar records listing permits, certificates of occupancy issued, may include inspection, building activity, daily, plan check, utility GC 34090(a) GC 4003, GC 4004 H&S 19850 - 19853 5 years CU + 5 years Development, Photographs Aerial Photographs GC 30490 2 years CU + 5 years Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC TRC IRS LC Government Code (Califo internal Revenue Code Internal Revenue Service Labor Code (California) a) PC R&TC USC Page 10 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Code (BB&K)Revised April 2005 R V PU B1N STUB B S1707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01.17-08 Development, Projects- Not completed or denied Building, engineering, planning GC 34090 2 years CU + 5 years Development, Reports Activity, Periodic GC 34090 2 years CU + 2 years Development, Seismic Retrofit Program Includes Certificates of Compliance GC 34090 Permanent Permanent Development Standards Landscape mediums, parkway landscape development, public works construction GC 34090 Permanent Permanent Development, Street Names and House Numbers Street dedications, closings, address assignment/changesGC 34090 Permanent Permanent Development, Studies, Special Projects & Areas Engineering, joint powers, noise, transportation GC 34090 2 years CU + 2 years Development, Surveys Recording data and maps GC 34090 Permanent Permanent Drawings, Project Plan Does not include those usually filed with case or project. GC 34090 2 years CU + 2 yrs Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Codc of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Codc (California) PC R&TC USC Page 11 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Code (BB&K)Revised April 2005 RVPUR\NSTUBR S\707t 31.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01_17_08 Easements, Real Property, dedications, rights of way File with recorded documents; originals may not be destroyed. GC 34090 Permanent Permanent P Economic Development Projects Administrative records/Staff reports/Project files GC 34090 2 years CL+ 2 years Economic Interest Statements Form 700 (copies) Copies of statements forwarded to Fair Political Practices Commission. GC 81009(f), (g) 4 years (can image after 2 years) CU + 4 years Economic Interest Statements - Form 700 (originals) - elected Originals of statements of designated employees GC 81009(e), (g) 7 years (can image after 2 years) CU + 7 years Economic Interest Statements - Not elected FPPC filings GC 81009(b) 5 years E + 5 years Election Administrative Documents Not ballot cards or absentee voter lists/applications. GC 34090 2 years E + 3 years Election Affidavit Index EC 17001 5 years CL + 5 years Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 12 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Code (BB&K)Revised April 2005 RVPUBINSTUBB S1707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01-17-08 Election Ballots and Related Documents STATE & LOCAL ELECTIONS: All ballot cards (voted, spoiled, canceled) arranged by precinct, unused absentee ballots, ballot receipts, absent voter identification envelopes, absentee voter applications. May be destroyed subject to any pending contest. EC 17302, 17306, 17505 6 months E + .5 E + 4 year Ballots and identification envelope — Federal offices For elections to Federal office (President, Vice President, US Senator, US Representative) EC 17301 22 months E + 2 years Ballots Prop. 218 (Assessment Districts) Property related fees (Assessment Ballot proceeding) California Constitution Art. XI I I Permanent Permanent Election - Canvass Notifications and Publication of Election Records used to compile final election results, including tally sheets, voting machine tabulation, detailed breakdown of results; special election results EC 17304 GC22932; ED17130; EC2653 6 months Perm E + 4 years Election Certificates of Election Certificates of election; original reports and statements GC 81009(a)(d) Termination + 4 years T + 4 years Election Charter Amendments / Measures Chapter designations by Secretary of State following adoption of voters GC 34458-60 GC 34090 Permanent Permanent Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 13of41 Penal Code (California) Revenue & Taxation Code (California) United States Code (BB&K)Rcvised April 2005 R VPUB\NSTUBBS\707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01-17-08 Election Election Official's Package of Documents Package of 2 tally sheets, copy of index, challenge lists, assisted voters list. Public record all voters may inspect after commencement of official canvass of voters EC 17304 6 months E + 6 months Election Nomination Documents - successful All nomination documents and signatures in lieu of filing petitions EC 17100 during term and 4 years after T + 4 years Election - Nomination Documents - unsuccessful GC 81009(b) 5 years E + 5 years Election Petitions Initiative/Recall/R ef. Charter Amendments Not a public record - documents resulting in an election - retention is from election certification. EC 17200, 17400 GC 6253.5; EC 17400; GC 34458-60 8 months E + 1 year Election Petitions - No election Not a public record. Not resulting in an election. Retention is from final examination. EC 17200, 17400 GC 6253.5 8 months E + 1 year Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC UsC Page 14 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Code (BB&K)Reviscd April 2005 RVPUB\NSTUBBS\707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01-17-08 Election - Precinct Records From date of election: Precinct official material; declaration of intention; precinct board member applications; orders appointing members of precinct boards and designating polling places includes notice of appointment of office and record of service EC 17503 5 months E + 1 year Election Roster of Voters From date of election; initiative; referendum recall; general municipal election; Charter Amendments EC 17300 5 years E + 5 years Election - Voter Affidavits EC 17000 5 years E + 5 years Election - Voter Registration Signature Copy Fire, special or school district EC 17000 5 years E + 5 years Employee Bonds Personal fidelity bonds GC 34090 While current + 2 years CU + 2 years Employee Files Personnel --Not a public record. GC 12946 GC 6254(c) While current + 2 years T + 2 years Employee Information, General Name, address, date of birth, occupation, rate of pay and weekly compensation earned GC 12946 29 CFR 1627.3 LC 1174 3 years T + 3 years Employee Information - CEIR Personnel --California Employer Information Report (for employers of 100 or more employees) 2 CCR 7287(a), 2 CCR 7287(c)(2) GC 12946 2 years T + 2 years Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 15 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Code (BB&K)Revised April2005 R VPUBINSTUB BS1707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01-17_08 Employee Information Applicant Identification Records Personnel --Data regarding race, sex, national origin of applicants 2 CCR 7287(b), (c)(2) 2 years T + 2 years Employee, Medical Files Part of Personnel file --not a public record. Includes medical records; exposure records, etc. (For employees of less than 1 year, no need to retain medical records if they are returned to employee upon termination) 29 CFR 1910.1020 8 CCR 3204 GC 6254(c) Length of employment + 30 years Length of employment + 30 years Employee, Motor Vehicle Pulls (DMV) GC 12946 2 years CU + 2 years Employee, Non -Reassignments; safety Non -safety employee records may include: Release Authorizations; Certifications; outside employment; commendations, disciplinary actions; terminations; Oaths of Office; evaluations -pre- employee medicals; fingerprints; identification cards (ID's) 29 CFR 1627.3 GC 6250 et. seq. GC 12946 GC 34090 Length of employment + 3 years Length of employment + 3 years Employee Programs Includes EAP and Recognition GC 34090 GC 12946 2 years CL + 2 years Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dcpt input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 16 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Code (BB&K)Revised April 2005 RV P UB\N STUBB S\707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01-17-08 Employee, Recruitment Alternate lists/logs, ethnicity disclosures, examination materials, examination answer sheets, job bulletins GC 12946 GC 34090 29 CFR 1602 et. seq. 29 CFR 1627.3 2 years CL + 2 years Employee, Reports Employee statistics, benefit activity, liability loss Y Y GC 34090 2 years CU + 2 years Employee, Safety Police, fire, emergency employees may include: Release authorizations; certifications; reassignments; outside employment; commendations; disciplinary actions; terminations; Oaths of Office; evaluations -pre- employee medicals 29 CFR 1627.3 29 CFR 1602.31 29 CFR 516.6 et. seq. 45 CFR 1068.6(a) GC 34090 GC 12946 29 CFR16273; CCR Sec 1174; 29 CFR 1607.4* 3 years T + 5 years Employee Rights General GC 12946 29 CFR 1602; 29 USC 211 (e); 203(m)o; 207 (g) Length of employment + 2 years CU + 2 years Employment Applications - Not Hired Applications submitted for existing or anticipated job openings, including any records pertaining to failure or refusal to hire applicant GC 34090 GC 12946 29 CFR 1627.3 2 years CU + 2 years Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 17 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Code (BB&K)Revised April 2005 RV PUB\NSTUB B S\707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01-17-08 Employment Eligibility Verification (1-9 Forms) Federal Immigration and Nationality Act; Immigration Reform/Control Act 1986 8 USC 1324a (b)(3) Pub. Law 99-603 3 years after date of hire, or 1 year afterdate of termination, whichever is later 3 years after date of hire, or 1 year after date of termination, whichever is later Employment E Surveys and Studies Includes classification, wage rates GC 12946; GC 34090; 29 CFR 516.6 GC 12946, 34090; 29 CFR 5516.6(2); 29 CFR 1602.14 2 years CU + 2 years Employment Training Records, Non -Safety Volunteer program training - class training materials, internships GC 34090 GC 12946 GC 2650 et seq Length of employment + 2 years CU + 2 years Employment Personnel (by name) Paperwork documenting internal and external training GC 34090 GC 34090 Length of employment + 2 years CU + 2 years Employment - Public Safety Certification/designations GC 34090 GC 34090 Length of employment + 2 years CU + 2 years Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC TRC IRS LC Government Code (California Internal Revenue Code internal Revenue Service Labor Code (California) PC R&TC USC Page 18 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Code (BB&K)Revised April 2005 R V PUBINSTUB B S1707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090.) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01_17_08 Employment - Vehicle Mileage Reimbursement Rates Annual mileage reimbursement rates GC 34090 GC 34090 Until superseded + 2 years S + 2 years Engineering Capital Improvement Projects Supporting documentation including bidders list, specifications, reports, plans, work orders, schedules, etc. GC 34090 CC 337.15 Project completion + 2 years CL + 2 years Engineering Construction Tracking, Daily CCP 337.15 CC337.15 Project completion + 10 years CL + 10 years Engineering Drawings, Traffic Control Plan Signs, signing and striping, road construction GC 34090 GC 34090a Permanent Permanent Engineering Flood Control Storm Drains GC 34090 GC 34090d Permanent Permanent Engineering Special Districts P Supporting documents re: improvement, lighting, underground utility; bonds, taxes and construction 9 Y. GC 34090 GC 34090a Permanent Permanent Engineering Street/Alley (Abandonment/ Vacation) Relinquishment of rights and fee title GC 34090 GC 34090d Permanent Permanent Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 19 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Code (BB &K)l vised April2005 R VPUBW STUBBS1707131.I RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01 17_pg Engineering Traffic Signals Counts, collisions, accidents GC 34090 GC 34090d Completion + 2 years CL + years Environmental Quality Air Quality (AQMD) Participants/voucher logs, Total Daily Mileage Survey (TDM); various local authorities; Commute Alternative CCP 338(k); GC 34090 3 years CU + 3 years Environmental Quality Asbestos Documents, abatement projects, public buildings GC 34090 Permanent Permanent Environmental Quality California Environmental Quality Act (CEQA) Exemptions, Environmental Impact Report, Mitigation monitoring, negative declaration, notices of completion and determination, comments, statements of overriding considerations GC 34090 CEQA Guidelines Permanent Permanent Environmental Quality Congestion Management Ride sharing, trip management GC 34090 Completion + 2 years CL + 2 years Environmental Quality Environmental Review Correspondence, consultants, issues, conservation GC 34090 Completion + 2 years CL + 2 years Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 20 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Code (BB&K)Revised April 2005 R V PUBINSTUBBS1707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01-17_08 Environmental Quality Pest Control Pesticide applications, inspections and sampling, documents GC 34090 Completion + 2 years CL + 2 years Environmental Quality Soil Analysis, construction recommendations GC 34090 Completion + 2 years CL + 2 years Environmental Quality Soil Reports Final Reports GC 34090 GC 34090d Permanent CL + years ERISA Records Employee Retirement Income Security Act of 1974 - plan reports, certified information filed 29 USC 1027 6 years CU + 6 years ERISA Records Employee Retirement Income Security Act of 1974 - records of benefits due 29 USC 1059 Indefinitely Permanent Events Planning, Community Review for historic significance GC 34090 2 years CU + 2 year Family and Medical Leave Act (federal) Records of leave taken, City policies relating to leave, notices, communications relating to taking leave 29 CFR 825.500 GC 12946 3 years (federal) 2 years (state) Fed = CU + 3 yr State= CU + 2 yr Lcga1 Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept. input GC IRC IRS LC Guvurnment Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 21 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Code (BB&K)Rcvised April 2005 R VPU B\NSTUB BS\707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01-17-08 Federal Tax Records May include Forms 1096, 1099, W-4 and W-2 29 USC 436 26 CFR 31.6001.1- 4 26 CFR 31.6001- 1(e) 29 CFR 516.5- 516.6 6 years CU + 6 years Fee Schedules / Studies Considered by the City Council GC 34090 2 years CU + 2 years Fire Protection District Administration Administrative documents. GC 34090 2 years CU + 2 years Fire Safety Administration General orders, policies & procedures GC 34090 Until superseded + 2 years S + 2 years Fixed Assets Inventory Reflects purchase date, cost, account number GC 34090 Until audited + 2 years Permanent Fixed Assets Surplus Property Auction; disposal — Listing of property; sealed bid sales of equipment GC 34090 CCP 337 Until audited + 4 years AU + 4 years Fixed Assets Vehicle Ownership & Title Title transfers when vehicle is sold. VC 9900 et. seq. Until sold AU + 4 years Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (Californ California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 22 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Code (BB&K)Revised April 2005 RVPUB\NSTUB BS\707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01.17_08 Flood Control Drainage Facility Flood Zones — includes maps Insurance Programs Policies & procedures Reports & studies GC 34090 P P S+ 2 years S+ 2 years CL + 2 years P P S + 2 S + 2 CL + 2 Includes dams, lakes, basins, creeks Flood Plain Maps FEMA - not a City record, for information only. Until Superseded S Forms Administrative - blank Until Superseded S Franchises GC 65864, 65869.5, 34090* Permanent P Including subdivision agreements, contracts for sale or purchase of property, cable, grant of easements and/or involving construction of improvements *CCP 337.2, 343; AC16023 Fund Transfers Internal; bank transfers & wires GC 34090 Until audited + 2 years 5 years General Ledgers All annual financial summaries --all agencies Final Year End GC 34090 CCP 337 Until audited + 4 years AU + 4 Permanent Leeal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC TRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 23 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Code (BB&K)Revised April 2005 RVPUB\NSTUBBSV707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent' from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01-17-08 General Plan Image on completion. 1 paper copy in library until superseded. 34090 GC Until Completed Permanent General Plan Amendments Image on completion. GC 34090 Until Completed Permanent Gifts/Bequests Finance - to the City (kept with cash receipts) GC 34090 2 years CU + 2 years Grading Permits GC 34090 Until completed + 2 years CL + 2 years Grading Variances GC 34090 Until completed + 2 years CL + 2 years Grants Community Development Block Grant (CDBG); Urban Develo ment; p other Federal and State grants Grants documents and all supporting documents: applications, reports, contracts, project files, proposals, statements, sub -recipient dockets, environmental review, grant documents, inventory, consolidated plan, etc. GC 34090 24 CFR 570.502(b) (3); 241 CFR g5 42 OMP Cir.A 110k, Attach C;* Until completed + 4 years After funding agency AU + 4 year Grants Unsuccessful Applications not entitled GC 34090 2 years CL + 2 years Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 24 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Code (BB&K)Revised April 2005 RVPUBWSTUBBS1707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090.) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01-i7_08 Hazardous Materials - Hazardous Waste Disposal Documents regarding handling and disposal of hazardous waste CAL OSHA; 40 CFR 122.21 While current + 5 years CU + 5 years Hazardous Materials Permits, Hazardous Materials Storage [Permanent retention of environmentally sensitive materials is recommended] GC 34090 While current + 2 years Permanent Hazardous Materials - Programs, Household Hazardous Waste Documents regarding federal, State or local programs on disposal of household hazardous waste GC 34090 Until superseded + 2 years S + 2 years Hazardous M Exr�osure als -chemical Records, etc. Employee exposure records; name/identity of substance used; when & where substance was used 8e CCR 3204(d) et. schemical q 30 years CU + 30 years Hazardous Materials Underground Storage Tank Compliance Documents regarding: storage, location, installation, removal, remediation GC 34090 Permanent Permanent Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 25 of 41 Penal Code (California) Revenue & Taxation Code (California) United Stales Code (BB&K)Rcvised April 2005 RVPUB\NSTUBBS1707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney. unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01-17-08 Hazardous Materials - Underground Storage Tank Maintenance and Repair Documents regarding: storage, location, installation, removal, remediation GC 34090 2 years Permanent Historic Preservation Inventory Records of historic landmarks, including historic register GC 34090 Current + 2 years CU + 2 years Home Occupation Permits Business license related GC 34090 Current + 2 years 5 years Housing Programs Planning/ Redevelopment Agency files. GC 34090 Current + 2 years CU + 2 years Housing Programs Includes comprehensive Housing Authority Strategy, Meeting Credit Certificates, Housing Bond Advisory, HOME, In -Lieu Housing Mitigation, Low/Moderate Housing, Rental Housing Assistance 24 CFR 570.502 24 CFR 85.42 24 CFR 50.502(b))3); 24 CFR 85.42 & OMP Cir. A-110,#C 4 years CL + 4 years Information Services, Internet/World Wide Web Management policies and supporting documentation GC 34090 Until superseded + 2 years S + 2 years Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Codc (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 26 of 41 Penal Codc (California) Revenue & Taxation Code (California) United States Code (BB&K)tevised April 2005 RVPUB1NISTUBBS1707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01 17-08 Information Systems, Inventory Hardware/software inventory logs; systems manuals GC 34090 Until superseded + 2 years S + 2 years Information Systems, Network Information Systems (LAN/WAN) Configuration maps and plans GC 34090 2 years S + 2 years Information Systems, Program Files and Directories GC 34090 2 years S + 2 years Information Systems, Tapes System generation GC 34090 2 years CU + 2 years Insurance Personnel related GC 34090 Until Superseded S Insurance, Joint Powers Agreement Accreditation, MOU, agreements and agendas GC 34090 Current + 2 years CU + 2 Insurance Certificates, City Liability, performance bonds, employee bonds, property; Insurance certificates filed separately from contracts, includes insurance filed by licensees. GC 34090 Until superseded S Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 27 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Code (BB &K)Reviscd April 2005 R V PUB\NSTUB B S\707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090.) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01-17-08 Insurance, Liability/Property May include liability, property, Certificates of Participation, deferred, use of facilities GC 34090 Until superseded S Insurance, Risk Management Reports P Federal OSHA Forms; Loss Analysis Report; Safety Reports; Actuarial Studies 29 CFR 1904.44 GC 34090 5 years (Federal) 2 years (State) Federal = + 5 yrs State = + 2 yrs Investment Reports, Transactions Summary of transactions, inventory and earnings report p GC 34090 CCP 337 Until audited + 4 years AU + 4 Invoices Copies sent for fees owed, billing, related documents GC 34090 Until audited + 2 years AU + 4 years Land Use and Development Code GC 34090 Until Superseded S + 2 Land Uses, nonconforming GC 34090a Permanent Legal Notices/Affidavits of Publication GC 34090 2 years CU + 2 years In document twice Legal Opinions Confidential — not for public disclosure (attorney- client privilege) GC 34090 Until superseded + 2 years S + 2 years Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Codc (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 28 of 41 Penal Code (California) Revenue & Taxation Codc (California) United States Code (BB&K)Revised April2005 RV PUB\NSTUBBS1707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED O1-17-08 Licenses/Permits — Special (Events; Solicitation) This category DOES NOT include business licenses/permits GC 34090 Current + 2 years AU + 4 years Litigation Case files GC 34090 Until settled + 2 years Until settled + 5 years Lot Line Adjustments Land use - case files. GC 34090 Permanent Permanent Maintenance of Effort Calculations Prop III, Measure A, Traffic Congestion, Relief, etc Permanent Maintenance Manuals Equipment service/maintenance GC 34090 Until Superseded S Maintenance / Repair Records Equipment GC 34090 2 years CU + 2 years Maps & Plats Engineering & field notes and profiles; cross section of roads, streets, right-of-way, bridges; may include annexations, parks, tracts, block, storm drains, water easements, bench marks, trees, grading, landfill, fire hydrants, base maps, etc. GC 34090 GC 34090a Permanent Permanent Maps, city boundary Maps - parks GC 34090d GC 34090 Permanent P p Recorded maps, surveys, monuments, irrigation, plot plans Marketing, Promotional Brochures, announcements, etc. GC 34090 2 years CU + 2 yrs Lceal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 29 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Code (BB&K)Revised April 2005 RV PUB\NSTU BB S\707131.1 RECORDS RETENTION SCIIEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01.17_08 Master Plans, Annual Special or long range program plan for municipalities — coordination of services; strategic planning GC 34090 2 years CU + 2 years Materials Board, Renderings Boards & Photographs Planning/Engineering GC 34090 2 years CU + 2 years Minutes Council/Redevelopment Agency/Commissions, Boards. Documents are to be imaged immediately. Paper records are to be maintained permanently by the City Clerk Division. GC 34090 Permanent Permanent Municipal Code Cities may wish to retain old versions for historic value. GC 34090 Until superseded S + 2 Municipal Facilities Construction Capital Improvements Contains records regarding plans, design, construction, conversion or modification of local government owned facilities, structures and systems GC 34090 H&S 19850 For the life of the building Permanent or the life of the building Municipal Facilities Facility Rentals; Use Permits, contracts, diagrams, schedules, insurance binders GC 34090 Current + 2 years CU + 2 years Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 30 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Code (BB&K)Revised April2005 R V PUB\NSTUBB S\707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01-17_08 Municipal Facilities Maintenance and Operations Service requests, invoices supporting documentation, buildings, equipment, field engineering, public facilities including work orders and graffiti removal GC 34090 2 years CU + 2 years Mutual Aid Strategic Plans GC 34090 S + 2 years S + 2 Public Safety — Emergency Mgmt Neighborhood Planning Area and neighborhood Planning case records. GC 34090 Until Completed CL + 2 years Newsletter, City May wish to retain permanently for historic reference. GC 34090 2 years CU + 2 years Historic Value Notices — Public Meetings Special Meetings GC 34090 GC 34090.7, 5496.1(c) (1) 2 years CU + 2 years Nuisance Abatement Includes citations (not police), nuisance abatement, and liens resulting from nuisance abatement. GC 34090 Until settled + two years CL + 2 years Oaths of Office Elected and public officials (i.e., Council members; commissioners; etc.)Sec. GC 34090 29 USC 1113 of State Guidelines Current plus 6 years GU + 6 years Offers of Dedication GC 34090 Until Completed CL + 2 years Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 31 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Code (BB&K)Revised April 2005 R V PUBINSTURR SV707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01-17-08 Ordinances Vital records - originals may never be destroyed. Image immediately. GC 34090 Permanent Permanent OSHA OSHA Log 200, Supplementary Record, Annual Summary (Federal & State -Cal -OSHA) LC 6410; 8 CCR 14307 29 CFR 1904.2 - 1904.6 5 years CU + 5 years OSHA (Accident/Illness Reports) Personnel - Employee Exposure Records & Employee Medical Records Not a public record LC 6410; 8 CCR 14307; 8 CCR. 3204; GC 6254(c) Duration of employment plus 30 years Duration of employment plus 30 years Paramedic Services Documents other than original contracts. GC 34090 2 years 2 years + current Parcel Map Waivers Land use - planning case files GC 34090 Permanent Permanent Parcel Maps Land use - planning/engineering case files GC 34090 Permanent Permanent Parking Studies Engineering GC 34090 2 years CL + 2 years CL + 2 Payroll Action Forms 5 Years Legal Authority Abbreviations CCP CCR CbR EC Code of Civil Procedure (California) California Codc of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 32 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Code (BB&K)Revised April 2005 R V PUB\NSTUBBS\707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01-17_08 Payroll - Federal/State Re orts P Annual W-2's, W-4's, Form 1099s, etc.; quarterly and year-end reports 29 USC 436 26 CFR 31.6001-4 R&TC 19530 R&TC 19704 IRC 6001 IRS Reg. 301.6501(a)-1 26 CFR 31.6001- 1(e) 29 CFR 516.5 — 516.5 6 years CU + 6 years Payroll Deduction/ Authorizations Finance files 29 CFR 516.6(c) While Current CU + 5 Payroll, registers Finance files Other than detailed year end Detailed year end for reconstructing PERS service hours 29 CFR 516.5(a) LC 1174(d) GC 34090; GC 37207 3 years 5 years Permanent Payroll records, terminated employees Finance files 29 CFR 516.5 3 years from date of last entry 5 years Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 33 of 41 Penal Codc (California) Revenue & Taxation Codc (California) United States Code (BB&K)Revised April 2005 R VPUBINSTUBBS1707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01-17-08 Payroll, time cards/sheets Employee 8 CCR 11000- 11150 29 CFR 516.6(a)(1) LC 1174(d) 3 years CU + 5 years Payroll Wage Rates /Job Classifications Employee records LC 1197.5(d) LC 1174(d) GC 34090 GC 12946 29 CFR 516.6 29 CFR 1602.4 29 CFR 1627.3 While current + 3 years 5 years Permits, Construction Other than building permits - For signs, grading, encroachment, including blueprints and specifications GC 34090 Until completed + 2 years CL + 2 years Permits, Other Alterations, encroachment, excavations, road, street sidewalks & curb alterations, transportation, swimming pool drainage, temporary uses, etc. GC 34090 Until completed + 2 years CL + 2 yrs PERS - Employee Benefits Retirement Plan 29 USC 1027 6 years T + 6 years Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 34 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Code (BB&K)Revised April 2005 R V PUB\NSTUBB S\707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01-17_08 Personnel Records Payroll or other records containing name, address, date of birth, occupation, rate of pay, etc., including records relating to promotion, demotion, transfer, lay-off, termination 29 CFR 1627.3 3 years CU + 3 years Personnel Rules and Regulations Including employee handbook GC 34090 Until superseded + 2 years S + 2 years Petitions Submitted to legislative bodies GC 34090 Current + 2 years CU + 2 years Planning Commissioners Applications and other documents relating to commissioners. GC 34090 Until Superseded + 2 years S + 2 years Police - Administration Investigations Administrative/Int ernal Initiated by citizen complaints or internally initiated; includes complaint, reports, findings [Detailed listings of retention periods for police and other public safety records should be governed by a separate records retention schedule.] PC 832.5 EVC 1045 PC 801.5 Until closed + 5 years CL + 5 years Policies, Administrative All policies and procedures, directives rendered by Council not assigned a resolution or ordinance number GC 34090 Until Superseded + 2 years + S 2 years Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Codc (California) PC R&TC USC Page 35 of 41 Penal Codc (California) Revenue & Taxation Code (California) United States Code (BB&K)Revised April 2005 RVPUR\NSTURRS\707131.1 RECORDS RETENTION SChHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01-17-08 Policies, Council) RDA / Commissions Original policies adopted by the City Council/RDA/ Commissions. Imaged immediately as part of Council packet or minutes. GC 34090 Until Superseded S + 2 years Political Support / Opposition, Requests & Responses Related to legislation. GC 34090 2 years CU + 2 years Press Releases City related. GC 34090 2 years CU + 2 years Procedure Manuals Administrative. GC 34090 Until superseded + 2 years S + 2 years Proclamations City issued proclamations GC 34090 2 years CU + 2 years Property, Abandonment Buildings, condemnation, demolition GC 34090 Permanent Permanent Property Acquisition/ Disposition City and RDA owned. Supporting documents regarding sale, purchase, exchange, lease or rental of property by City CCP 337.15 10 years CL + 10 years Public Records Request Requests from the public to inspect or copy public documents GC 34090 2 years CU + 2 years Purchasing RFQ's, RFP's Requests for Qualifications; Requests for Proposals regarding goods and services GC 34090 Current + 2 years 5 years Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 36 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Code (BB&K)Revised April 2005 RV PUB\NSTUBBS1707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01-17-08 Purchasing, Requisitions, Purchase Orders Original Documents GC 34090 CCP 337 Until audited + 4 years 5 years Recordings — audio taped (for preparation of meeting minutes) Council/Commission/ Redevelopment Agency meetings GC 34090 64 Ops.Atty.Gen 317 Until no longer required for preparation of minutes (after minutes are approved) Until no longer required for preparation of minutes (after minutes are approved) Recordings routine video monitoring, 9 telephone, and radio communications Routine daily taping/recording of telephone communications & radio communications; routine video monitoring including in -car video systems, jail observation/monitoring systems, building security systems GC 34090, 34090.6 Videos - 1 year; Phone & Radio communicatio ns - 100 days (destruction must have be approved by City Council & City Attorney) Videos -1 year; Phone & Radio communications -100 days (destruction must have be approved by City Council & City Attorney) Recordings, videotaped — meetings of legislative bodies Tapes of public meetings made by or at the direction of the city (e.g., Council/Commission/Redevelopment Agency meetings) GC 54953.5 30 days 30 days following adoption of minutes Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC 1RC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 37 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Code (BB&K)Revised April 2005 RVPUB\NSTUBBS1707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090.) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01-17-08 Recordings, videotaped — Other than videotapes of public meetings; Considered duplicate records if another record of the same event is kept (i.e., written minutes) GC 34090, 34090.7 90 days after event is recorded 90 days after event is recorded Records Management Disposition Certification Documentation of final disposition of records GC 34090 Permanent Permanent Records Retention Schedules GC 34090 Current + 2 years CU + 2 years Recruitments and Selection Records relating to hiring, promotion, selection for training 29 CFR 1627.3 3 years CL + 3 years Refuse Collection General administrative records GC 34090 2 years CU + 2 years Registration Forms Human Services Recreation Programs GC 34090 2 years CU + 2 years Release FormsNVaivers Human Services Recreation Programs GC 34090 2 years CU + 2 years Resolutions Vital records - originals may never be destroyed. Image immediately. GC 34090 Permanent Permanent P Legislative action Returned Checks Finance -NSF (not City checks) GC 34090 2 years after audit 5 years Salary Surveys GC 34090 2 years CL + 2 years Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 38 of 41 Penal Code (California) Revenue & Taxation Code (California United States Code (BB&K)Revised April 2005 RVPUB\NSTUBBS\707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01.17.08 Sewer Construction/ Improvement/ Maintenance Administrative records. GC 34090 2 years CU + 2 years Sister Cities Correspondence, etc. (May wish to retain permanently for historic reference.) GC 34090 2 years CU + 2 years Social Events / Celebrations Review for historic significance, only documents deemed significant will be imaged and maintained permanently.* GC 34090 2 years CU + 2 years Speed Surveys Engineering GC 34090 Until superseded plus 2 years S + 2 years State Controller Annual reports. GC 34090 2 years 5 years Stop Payments Finance - bank statements GC 34090 2 years 5 years Storm Drain Construction/ Improvement/ Maintenance Administrative records. GC 34090 2 years CL + 2 years Street Construction / Improvements Administrative records GC 34090 2 years CL + 2 years Street Reports Finance — reports to state 5 years Street Vacations Offers to dedicate; drainage; access rights, etc. GC 34090 Permanent Permanent Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 39 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Code (BB&K)Revised April2005 R VPUBINSTUB BS1707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruc on of any City record must have City Council approval and written consent from the City Attorney, unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01.17.08 Studies, Various City GC 34090 While current + 2 years CU + 2 years Taxes, Special Special tax levied by a local agency on a per parcel basis CCP 338 Until audited + 3 years AU + 4 Unemployment Insurance Records IRC 3301-3311 4 years CU + 4 years Utility Services - A lications pp Connection records Applications for utility connections, disconnects, registers, service GC 34090 Completion + 2 years CL + 2 years Permanent — field information Utility Services - Billing Records Customer name, service address, meter reading, usage, payments, applications/cancellations GC 34090 Until audited + 2 years 5 years Utility Services - Meter Reading; Reports GC 34090 Current + 2 years CU + 2 years Utility Services - Utility Rebates, Reports GC 34090 Current + 2 years CU + 2 years Vouchers Payments Account postings with supporting documents GC 34090 CCP 337 Until audited + 4 years AU + 4 years Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 40 of 4 I Penal Code (California) Revenue & Taxation Code (California) United States Code (BB &K)Revised April 2005 R V PU B \N STUB B S 1707131.1 RECORDS RETENTION SCHEDULE FOR CITY OF SAN JACINTO Destruction of any City record must have City Council approval and written consent from the City Attorney. unless otherwise provided by law. (Gov. Code § 34090 ) Category of Record Description or Example of Record Legal Authority Legal Retention Period ADOPTED 01-17-08 Warrant Register/Check Register Record of checks issued; approved by legislative body (copy is normally retained as part of agenda packet information) GC 34090 GC 34090.7 Until audited + 2 years 5 years Waste Management Solid Waste — Administrative documents GC 34090 2 years CU + 2 years Workers Compensation Files Work -injury claims (including denied claims); claim files, reports, etc. 8 CCR 10102 8 CCR 15400.2 Until settled + 5 years CL + 5 years Legal Authority Abbreviations CCP CCR CFR EC Code of Civil Procedure (California) California Code of Regulations Code of Federal Regulations Elections Code (California) 2008 Records Retention Schedule Final w dept input GC IRC IRS LC Government Code (California) Internal Revenue Code Internal Revenue Service Labor Code (California) PC R&TC USC Page 41 of 41 Penal Code (California) Revenue & Taxation Code (California) United States Code (BB&K)Revised April 2005 R V PUB 1NSPUB B S\707131.1 ctou.% Petoctcl a-fQl 2 Honorable Mayor, Members of the City Council, Ladies and Gentlemen. This is another Quarterly report from the City -appointed Estudillo Advisory Committee to the City Council, for the fourth quarter, 2007. The Committee members are as follows: Rebecca Schlosser, Chairperson; Karole Romeril, Docents; Lucille Hedges, Landscaping; Marge Clarke, ERA Volunteer Activities; Nancy Warneke, Museum; Madenia Freitas, Maintenance and Security; and myself, Sharon Terracciano, Liaison to the City Council. 1. Four members of the Advisory Committee attended a seminar regarding the Brown Act in Hemet on October 11th. This was sponsored by the Office of the District Attorney, County of Riverside. 2. The Volunteers sponsored a Yard Sale at the Mansion on October 20th. A large amount of sale items were collected and buyers came very steadily most of the day. Many expressed joy at getting inside the grounds. More than $1,100 was raised, from which $90.00 was spent for advertising and $160.00 for insurance required by the city. Approximately $850.00 profit was realized. 3. The fierce winds uprooted a large tree at the Mansion, which fell barely missing the porch of the house. One window was broken, some roof shingles on the restrooms blew off, and lots of dirt and limbs debris had to be cleaned from the grounds, which was done in part by some of the Volunteers. All in all, the Mansion grounds were lucky. 4. On October 24th, the Volunteers displayed a collection of lineage of the Estudillo family at a Genealogy display in the Heritage Room at the Hemet Library. Interest was shown in the family of Francisco, who built the Mansion. 4. Another group of Red Hat Ladies toured the Mansion on November 8th, and as most groups, showed delight in being able to view the inside of the Mansion. 5. For the third year, the Mansion was decorated with lights for the Christmas Season. The Volunteers together with their "Director of Lighting" did a wonderful job. Their aim this year was to display the house and grounds with dignity befitting this "Grand Old Lady." This year we succeeded in getting on the map prepared by columnist, Bob Pratte, for touring special holiday displays, drawing more and more people to become aware of our beautiful, historic Mansion. The Volunteers were distressed, however, at the theft of some of the decorations and extension cords from the display. 6. The theft of the decorations, together with the theft of other items during the past year, notably sprinklers, hoses, heavy duty extension cords, a butane tank (which was later returned, found hanging on the fence) and three climbing rose bushes, has prompted the Volunteers to propose video surveillance for the entire Estudillo Heritage Park. Respectfully submitted Sharon Terracciano, Liaison to City Council January 17, 2008 AGENDA REGULAR MEETING OF THE SAN JACINTO CITY COUNCIL JANUARY 17, 2008, 7:00 p.m. 2045 South San Jacinto Avenue San Jacinto Unified School District Board Room, San Jacinto, CA 92583 1. ORGANIZATION 1.1 Call to Order 1.2 Roll Call 1.3 Invocation 1.4 Pledge of Allegiance 1.5 Special Presentations 1.5.1 2007 Fourth Quarter Public Safety Award Bill Smith, Fire Captain 1.5.2 San Jacinto paramedic program begins January 17, 2008 / Staff introduction / Battalion Chief and Fire Chief 1.5.3 Business Spotlight of the Month / Economic Development Manager 1.5.4 Certificates of Appreciation to John Holmes and Mark Halman for installing the lighthouse for the Coast Guard Memorial at City of San Jacinto Veterans Monument at Druding Park 2. PUBLIC COMMENTS: Now is the time for the public to address the Council on any subject within the jurisdiction of the City Council not listed on the agenda. A limitation of three (3) minutes shall be set for each person desiring to address the City Council. 3. CONSENT CALENDAR The matters listed under Consent Calendar are considered routine and will be enacted by one motion by City Council Members in the form listed. There will be no separate discussion on these items prior to the motion unless members of the City Council, staff or the public requests a specified item be removed and/or discussed. If an item is pulled, it will be heard at the end of number '5. Staff Reports.' City Council Agenda January 17, 2008 Page 2 of 4 3.1 Warrants at January 17, 2008 / Approve / Interim Finance Director 3.2 January 3, 2008 Minutes / Regular Meeting / Approve / City Clerk 3.3 Continuation of the Proclamation of the Local State of Emergency due to high and damaging winds / Approve / City Attorney 3.4 Household Hazardous Waste Mobile Collections Program Agreement / Approve and authorize city manager to execute / Public Works Director 3.5 Resolution No. / A resolution to approve and adopt a retention - destruction schedule of obsolete records of the City of San Jacinto / Approve and adopt / City Clerk 4. PUBLIC HEARING 4.1 Ordinance No. 08-01 / An ordinance approving the California Building and Fire Codes Updates / Assistant City Manager / Provide for public comment and conduct a second reading and Approve and adopt Ordinance No. 08-01, and by further motion read by title only: AN ORDINANCE OF THE CITY OF SAN JACINTO DELETING AND READOPTING CHAPTER 8.16 OF THE SAN JACINTO MUNICIPAL CODE, AND ADDING, AMENDING AND DELETING CERTAIN SECTIONS AND SUBSECTIONS OF CHAPTER 15.04 OF THE MUNICIPAL CODE OF THE CITY OF SAN JACINTO, CALIFORNIA PERTAINING TO THE CONSTRUCTION AND MAINTENANCE OF BUILDINGS, AND PERTAINING TO PROTECTION AGAINST CONDITIONS HAZARDOUS TO THE LIFE AND PROPERTY FROM FIRE OR EXPLOSION, AND ADOPTING BY REFERENCE THE 2007 EDITION OF THE CALIFORNIA BUILDING STANDARDS CODE, KNOWN AS THE CALIFORNIA CODE OF REGULATIONS, TITLE 24, INCLUDING THE 2007 CALIFORNIA BUILDING CODE, (INCORPORATING AND AMENDING THE 2006 INTERNATIONAL BUILDING CODE), THE 1997 UNIFORM ADMINISTRATIVE CODE, THE 2007 CALIFORNIA ELECTRICAL CODE (INCORPORATING AND AMENDING THE 2005 NATIONAL ELECTRICAL CODE), THE 2007 CALIFORNIA MECHANICAL CODE (INCORPORATING AND AMENDING THE 2006 UNIFORM MECHANICAL CODE), THE 2007 CALIFORNIA PLUMBING CODE (INCORPORATING AND AMENDING THE 2006 UNIFORM PLUMBING CODE), AND THE 2007 CALIFORNIA FIRE CODE (INCORPORATING AND AMENDING THE 2006 INTERNATIONAL FIRE CODE) AS ADOPTED BY THE City Council Agenda January 17, 2008 Page 3 of 4 COUNTY OF RIVERSIDE, TOGETHER WITH CERTAIN ADDITIONS, INSERTIONS, DELETIONS AND CHANGES THERETO. 5. STAFF REPORTS At the end of the scheduled City Department items, anyone wishing to discuss a consent calendar item should come forward upon invitation of the Mayor; state their name, address, and the consent calendar item number pulled. Speakers should limit comments to three (3) minutes. 5.1 Introduction of new Library Manager Delia Costilla and presentation of an overview of programs and resources available to the community 5.2 Ordinance No. 08-02 / An ordinance rescinding section 2.36.030 and 2.36.050 of Chapter 2.36 of the Municipal Code relating to disaster relief administration / Public Works Supervisor / Approve introduction and first reading of Ordinance No. 08-02, and by further motion read by title only: An Ordinance of the City Council of the City of San Jacinto, California, Repealing Sections 2.36.030 and Section 2.36.050 of the San Jacinto Municipal Code Relating to the Administration of Disaster Relief and Adopting New Sections 2.36.030 and 2.36.050 Relating Thereto 5.3 Resolution No. / A resolution to adopt the 2008 Emergency Operation Plan — Parts 1 and 2 - on conditions and revisions by the State of California Emergency Services / Approve and adopt / Public Works Supervisor 5.4 Resolution No. _ / A resolution to adopt a job description and salary range for Management Analyst position / Approve and adopt / Assistant City Manager 5.5 April 2008 — City's 120th Anniversary / Appropriate $10,000 from Contingency Reserve for hosting the city's 120th birthday dinner April 12, 2008 / City Manager 6. MAYOR / COUNCIL MEMBER REPORTS / DISCUSSIONS 6.1 Committee and Subcommittee Agendas / Receive and File / City Clerk City Council Agenda January 17, 2008 Page 4 of 4 7. CLOSED SESSION 7.1 CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION Initiation of litigation pursuant to subdivision (c) of Section 54956.9: one (1) or more cases 7.2 CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: two (2) or more cases, including claim by SAS Development LLC dated December 14, 2007 8. ADJOURNMENT If you challenge any action of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council (c/o the City Clerk) at, or prior to, the public hearing. CHALLENGE TO LAND USE DECISIONS: Any person seeking to challenge a decision regarding land use made by the City Council as a result of a proceeding in which by law a hearing is required to be given, evidence is required to be taken, and the discretion in the determination of facts is vested in the City Council, .shall be required to commence that action 90 days following the date on which the decision of the City Council becomes final as provided in Code of Civil Procedure Section 1094.6. Please refer to Code of Civil Procedure Section 1094.6 to determine how to calculate when a decision becomes final. It is the intention of the City of San Jacinto to comply with the Americans with Disabilities Act (ADA) in all respects. lf, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact City Hall at (951) 537-6358, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. I, Dorothy L. CFiouinarcf, City Cferkof the City of San Jacinto, do hereby cent j that I caused to 6e posted the foregoing agenda this lit' day ofjanuazy, 2008, as required6y Caw. Dorothy L. CCzouinard, City Clerk AGENDA ITEM 3. January 17, 2008 TO: The Honorable Mayor and Members of the City Council r FROM: Connie Rogers -Elmore — Interim Finance Director SUBJECT: Approve Warrant Register for Warrants and Payroll Checks RECOMMENDATION: By motion, approve the warrant register for the warrants and payroll checks issued for the period December 22, 2007 to January 4, 2008. BACKGROUND: The Council, acting in its oversight role, formally reviews disbursements made through A/P warrant registers and payroll checks. DISCUSSION: All warrants and payroll checks require Council approval. The following are the warrant and check numbers for this cycle: Warrant/Prepaid # s Issued through Payroll Checks Issued through 83016-83133 January 04, 2008 18717-18734 January 04, 2008 Payroll information is available for Council review in the Finance Department. ALTERNATIVES: 1) Approve Warrant Register 2) Decline to Approve FISCAL IMPACT: Adequate funds have been budgeted to cover the subject expenses. ATTACHMENTS: 1 — Detailed listing of invoices paid and warrant register. Page 1 of 1 City of San Jacinto Warrant Register 01/17/2008 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 83016 12/28/2007 A.j. business machines 13595 Clean printer, new drum 096-1700-417.30-90 85.00 85.00 83017 12/28/2007 Abm janitorial services (dba) 4481223 4481223 4481223 4481223 Janitorial srvc dec 07 Janitorial srvc dec 07 Janitorial srvc dec 07 Janitorial srvc dec 07 010-1700-417.34-05 010-7400-425.34-05 010-3300-431.34-05 010-2500-425.34-05 1,125.79 960.14 294.00 158.00 2,537.93 83018 12/28/2007 Alf prints & frames 795096 Frmd hemet pageant poster 010-2500-425.21-10 21.55 21.55 83019 12/28/2007 American planning associaton 066550-071202 089857-071202 Apa membership category g Apa member, aicp member 010-1700-417.30-16 010-1700-417.30-16 340.00 465.00 805.00 83020 12/28/2007 Anady's trophies, inc. 65996 Plaque,all spec enclosure 096-1700-417.21-10 19.40 19.40 83021 12/28/2007 Applied earthworks inc. 1674-04 Srvcs for november 2007 199-9999-425.40-01 893.15 893.15 83022 12/28/2007 Best best & krieger, IIp 12062007 12062007 12062007 12062007 12062007 12062007 12062007 12062007 12062007 12062007 12062007 12062007 Total rda Total water enterprise Total general fund Total planning rev Ad-87-1 tower wrkot Sanderson ave widening Levee -right of way Total jcfa's & districts Total levee project Empire homes Alexander communities Cc&r reviews 096-1111-411.30-90 050-1111-411.30-90 010-1111-411.30-90 010-1700-417.30-90 065-0000-201.08-13 199-9999-425.40-01 199-9999-425.40-01 102-1400-500.30-90 065-0000-103.12-68 026-0000-229.07-00 026-0000-229.07-00 010-1700-417.30-90 5,983.45 1,657.50 21,044.35 265.10 258.30 14,096.40 1,578.54 3,019.39 152.50 195.00 117.00 419.73 48,787.26 83023 12/28/2007 Brinks home security 109815720-1107 Monitoring 11/26-12/25/07 010-6500-425.34-05 34.99 34.99 83024 12/28/2007 C r & r incorporated 111907 Mistletoe & 5th 010-2510-425.40-18 1,165.37 1,165.37 83027 12/28/2007 C.s. legacy construction, inc. REQUEST 1220' Retention/mistletoe park 199-0000-210.20-25 22,099.66 22,099.66 83028 12/28/2007 California overnight 5856353 5856353 5856353 Delivery Delivery Delivery 010-1110-411.21-65 010-3300-431.21-65 010-1700-417.21-65 11.40 56.68 18.13 86.21 83029 12/28/2007 California redevelopment assc. 2906-2008-09 Renewal dues 2008-09 096-1700-417.30-16 2,370.00 2,370.00 Page 1 City of San Jacinto Warrant Register 01/17/2008 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 83030 12/28/2007 Calpers REQUEST 12271 Dec 20, 2007, type 4 085-0000-202.21-28 28,717.62 28,717.62 83031 12/28/2007 Car wash depot 2007-61 2007-61 2007-61 2007-61 2007-61 Nov 07 car wash service Nov 07 car wash service Nov 07 car wash service Nov 07 car wash service Nov 07 car wash servie 010-3320-431.33-50 010-3300-431.33-50 010-1200-412.33-50 010-1400-414.33-50 010-7100-410.33-50 26.96 22.97 5.99 5.99 7.99 69.90 83032 12/28/2007 Clientfirst counsulting group SJPM 120707 Ph 4 land/parcel mgm 102-1400-500.30-90 8,238.00 8,238.00 83033 12/28/2007 Courtyard by marriott REQUEST 1218' Conf#81487494, j. pollitt 024-3100-431.31-20 519.68 519.68 83034 12/28/2007 Cutting edge staffing, inc. 24722 24722 24722 Wk end 12/02/07 Wk end 12/02/07 Wk end 12/02/07 025-7252-410.34-05 010-7100-410.34-05 010-3300-431.30-90 796.00 640.00 1,612.00 3,048.00 83035 12/28/2007 David leonard associates 12-1-07 Planning srvcs 11/05,06 010-1700-417.30-90 336.50 336.50 83036 12/28/2007 David taussig & associates, inc. 6120382 6120382 6120382 6120382 6120382 6120382 6120382 6120382 7100101 7100115 Prof srvcs thru dec 31,06 Prof srvcs thru dec 31,06 Prof srvcs thru dec 31,06 Prof srvcs thru dec 31,06 Prof srvcs thru dec 31,06 Prof srvcs thru dec 31,06 Prof srvcs thru dec 31,06 Offset entry only Prof srvc thru oct 31, 07 Prof srvc thru oct 31, 07 700-0000-229.07-00 700-0000-229.07-00 700-0000-229.07-00 700-0000-229.07-00 700-0000-229.07-00 700-0000-229.07-00 700-0000-229.07-00 034-8850-500.30-90 065-0000-201.07-93 065-0000-201.07-93 267.86 267.86 267.86 267.86 267.86 267.86 267.84 -1,875.00 525.25 254.26 779.51 83037 12/28/2007 Deluxe business checks & solution 28123089 Deposit ticket books 010-1400-414.21-10 83.83 83.83 83038 12/28/2007 Dewey pest control (dba) 4225697 250712 250713 4193805 Pest control srvc dec 07 Bait boxes nov 07 Bait boxes dec 07 Pest ctrl srvc dec 07 010-3300-431.34-05 010-3200-431.34-05 010-3200-431.34-05 010-3200-431.34-05 40.00 30.00 30.00 32.00 132.00 83039 12/28/2007 Dewey's electric, inc. 121207 121207 Electric for c.m.,conf rm Electric for c.m.,conf rm 199-9999-425.40-01 199-9999-425.40-01 1,666.40 934.00 2,600.40 Page 2 City of San Jacinto Warrant Register 01/17/2008 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 83040 12/28/2007 Esgil corporation 12071141 Bldg plann fees nov 07 010-3300-431.30-90 6,042.36 6,042.36 83041 12/28/2007 Ez sunnyday landscape 4047 Install planting w/soil 199-9999-425.40-01 56,843.67 56,843.67 83042 12/28/2007 Federal express 2-377-07960 2-400-90262 Delivery Delivery 010-1700-417.21-65 010-1700-417.21-65 24.80 19.42 44.22 83043 12/28/2007 Fm lock and safe 53871 Keys, locks, labor 199-9999-425.40-01 4,127.42 4,127.42 83044 12/28/2007 Hartel, asher 04212C Leather pad,dm pro wk app 010-1700-417.21-10 31.75 31.75 83045 12/28/2007 Hartford life insurance companies REQUEST 1227' Dec 20, 2007 grp # 109947 085-0000-202.21-29 3,704.53 3,704.53 83046 12/28/2007 Helix environmental planning, inc. 35395 Prof srvcs thru nov 25,07 010-1700-417.30-90 160.00 160.00 83047 12/28/2007 Home depot credit services 7181510 7181511 0083903 1084808 1224669 Drywall, moulding, gdf Nails, washers, screws Alum scoop, bow rake Hex bolts, vinyl tube Return bolts, vinyl tube 199-9999-425.40-01 199-9999-425.40-01 050-9000-450.33-30 055-4170-450.33-30 055-4170-450.33-30 1,625.07 114.47 69.91 22.76 -23.93 1,808.28 83048 12/28/2007 lcma retirement trust REQUEST 1227' Dec 20, 2007 085-0000-202.21-29 1,688.46 1,688.46 83049 12/28/2007 Lincoln life REQUEST 1227' Dec 20, 2007 085-0000-202.21-29 100.00 100.00 83050 12/28/2007 Mission uniform services, inc. 17968553 17969431 17971198 Mats Mats Mats 010-7400-425.33-10 010-7400-425.33-10 010-1400-414.33-10 25.43 25.43 20.99 71.85 83051 12/28/2007 Pierce plumbing, inc. 35415 2 red crayons 010-3300-431.21-10 1.92 1.92 83052 12/28/2007 Pip printing 96977 37 city hall 24x36 set 199-9999-425.40-01 38.75 38.75 83053 12/28/2007 Pju telecomm, inc. 15617 Phone & vm change,j. ball 010-3300-431.30-90 22.50 22.50 83054 12/28/2007 Pollitt, julian REQUEST 1218' Meal per diem 024-3100-431.31-20 160.00 160.00 83055 12/28/2007 Reliable FWD96000 FWD96000 FWN16400 Hp blk & color ink, paper Hp blk & color ink, paper Copy paper 010-1200-412.21-10 010-2500-425.21-10 010-2500-425.21-10 112.02 152.01 173.46 437.49 83056 12/28/2007 Retired plumber & son 27044 Unstopped kitchen drain 010-7400-425.33-10 85.00 85.00 83057 12/28/2007 Rightway 623266 12/12-1/8/08 strgr pole 199-9999-425.40-01 29.25 29.25 83058 12/28/2007 Riverside county office of 7075 Assess maps, 11/07 update 010-1700-417.21-10 12.00 12.00 Page 3 City of San Jacinto Warrant Register 01/17/2008 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 83059 12/28/2007 Rkar properties, Ilc REQUEST 1221 ' REQUEST 1221i Rent for january 2008 Expenses paid for bldg 010-1400-414.34-50 010-1400-414.34-50 3,622.50 -600.00 3,022.50 83061 12/28/2007 San jacinto petty cash, city of REQUEST 12211 REQUEST 12211Lunch REQUEST 12211T. REQUEST 12211T. REQUEST 12211T. REQUEST 12211T. REQUEST 12211T. REQUEST 12271 REQUEST 12271 REQUEST1227Cmrta REQUEST 1227'Cmrta REQUEST 1227 REQUEST 1227 REQUEST 1227Arby's REQUEST 1227 REQUEST 1227'Arco REQUEST 1227' R. williams fuel 11/01/07 seminar 11/19/07 hults parking 9/6/07 hults parking 10/4/07 hults parking 11/1/07 hults parking 10/1/07 hults parking 10/29/07 Us postal service Home depot Farmer boys Fatburger Msa Jenny's donuts 096-1700-417.31-20 010-3320-431.31-20 010-1700-417.31-20 010-1700-417.31-20 010-1700-417.31-20 010-3300-431.31-20 096-1700-417.31-20 010-1200-412.21-65 010-1700-417.21-10 010-1701-417.31-20 010-1701-417.31-20 010-3320-431.31-20 010-3320-431.31-20 010-3320-431.31-20 010-4150-410.31-20 102-1400-500.30-90 102-1400-500.30-90 14.00 13.00 3.00 3.00 6.00 4.00 2.00 10.42 10.59 20.00 20.00 32.71 9.15 31.61 20.00 11.04 17.97 228.49 83062 12/28/2007 San jacinto realty REQUEST 12211 Rent for january 2008 010-1110-411.34-50 625.00 625.00 83063 12/28/2007 Staples credit plan - ch 7609917001 Blk/color ink, mon desk 010-1210-412.21-10 261.74 261.74 83064 12/28/2007 The gas company REQUEST 1224' REQUEST 1224' REQUEST 1224' REQUEST 1224' Gas service Gas service Gas service Gas service 010-4150-410.35-12 010-6500-425.35-12 010-4150-410.35-12 010-3200-431.35-12 12.89 4.93 60.76 176.20 254.78 83065 12/28/2007 Thomson west/barclays 576605 Housing& comm dev is & us 010-3300-431.21-15 307.14 307.14 83066 12/28/2007 Trans union Ilc 11747211 11747211 11747211 Credit rpt 10/26-11/25/07 Credit rpt 10/26-11/25/07 Credit rpt 10/26-11/25/07 055-1400-414.34-05 050-1400-414.34-05 059-1400-414.34-05 25.50 25.50 25.50 76.50 Page 4 City of San Jacinto Warrant Register 01/17/2008 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 83067 12/28/2007 United communities network 4414 4412 4413 4445 4446 4447 Repl furnance, rebid htr Replaced roof admin fee Replaced cooler,admin fee Reset skirting, admim fee Deductible, admin fee Repaired roof, admin fee 199-9999-425.40-01 099-1700-417.30-90 099-1700-417.30-90 099-1700-417.30-90 099-1700-417.30-90 099-1700-417.30-90 2,427.73 5,546.78 1,135.02 330.00 292.50 607.65 10,339.68 83068 12/28/2007 United communities network 4415 4416 4417 4418 4419 3 panels for kiosk Remove 6 kb panels -kiosk Replaced kiosk #6 Remove 3 eaton rnch-kiosk Repl 5 pnls soboba casino 010-1750-425.34-05 010-1750-425.34-05 010-1750-425.34-05 010-1750-425.34-05 010-1750-425.34-05 161.63 180.00 438.00 120.00 150.00 1,049.63 83069 12/28/2007 Verizon california REQUEST 1224 REQUEST 1224 REQUEST 1224 REQUEST 1224 REQUEST 1224' REQUEST 1224 Telephone service Telephone service Telephone service Telephone service Telephone service Telephone service 010-2500-425.35-16 010-3100-431.35-16 025-7252-410.35-16 050-9000-450.35-16 068-3100-431.40-45 316-8831-500.35-14 429.22 43.71 26.22 77.66 92.97 26.16 695.94 83070 12/28/2007 Vs visual statement inc. REQUEST 1218' Enroll fee Julian pollitt 024-3100-431.31-20 995.00 995.00 83071 12/28/2007 Western star termite & pest 0023674 Pest control srvc 010-7400-425.34-05 88.00 88.00 83074 1/4/2008 Aflac REQUEST 1020 Premium for nov 2007 085-0000-202.21-27 1,647.18 1,647.18 83075 1/4/2008 Arrow printing, inc. 5856 Business lic renew envelo 010-1701-417.21-10 157.32 157.32 83076 1/4/2008 Barrow construction inc. 121907 121907 L&c putnam 2nd draw reqst L.thib & n. reed 3rd draw 199-9999-425.40-01 199-9999-425.40-01 26,000.00 1,680.00 27,680.00 83077 1/4/2008 C.a.c.e.o california association of REQUEST 1227[2008 member dues 010-3320-431.31-20 375.00 375.00 83078 1/4/2008 Ced consolidated electrical 2983-458356 2983-458356 2983-458388 Thhn 10 black strand wire Thhn 10 black strand wire 500 v td midget fuse 010-2510-425.40-08 010-4150-410.33-30 010-4140-410.33-30 149.14 500.00 33.34 682.48 83079 1/4/2008 Cutting edge staffing, inc. 24752 24752 Wk end 12/09/07 Wk end 12/09/07 025-7252-410.34-05 050-9000-450.34-05 784.00 664.00 3,134.79 Page 5 City of San Jacinto Warrant Register 01/17/2008 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 83079... 1/4/2008... Cutting edge staffing, inc.... 24752 Wk end 12/09/07 010-3300-431.30-90 1,686.79 3,134.79... 83080 1/4/2008 Dewey's electric, inc. 121207 121207A Change 3-4' lamp ballast Trblesht not working prob 010-7400-425.33-10 010-7400-425.33-10 135.85 192.50 328.35 83081 1/4/2008 E.s. babcock & sons, inc. AL71261-0278 AL71357-0278 AL71623-0278 Iron by icp, mn_icp_dw Coliforms p/a by mmo/mug Coliforms p/a by mmo/mug 050-9000-450.33-30 050-9000-450.33-30 050-9000-450.33-30 90.00 48.00 72.00 210.00 83082 1/4/2008 Eastern municipal water district 78892-02-1207 78893-02-1207 89859-03-1207 94067-02-1207 94068-02-1207 94069-02-1207 94070-02-1207 94513-03-1207 95746-02-1207 96267-04-1207 166236-02-1207 166238-02-1207 Water service Water service Water service Water service Water service Water service Water service Water service Water service Water service Water service Water service 025-7250-410.35-10 025-7250-410.35-10 025-7250-410.35-10 025-7250-410.35-10 025-7250-410.35-10 025-7250-410.35-10 025-7250-410.35-10 025-7250-410.35-10 025-7250-410.35-10 025-7250-410.35-10 025-7250-410.35-10 301-8831-500.35-10 41.43 13.80 156.91 8.86 8.86 8.86 13.30 554.39 127.44 105.67 101.52 535.18 1,676.22 83084 1/4/2008 Ez sunnyday landscape 4108 4108 4108 4108 4108 4108 4108 4108 4108 4108 4108 Landscape srvc nov 2007 Landscape srvc nov 2007 Landscape srvc nov 2007 Landscape srvc nov 2007 Landscape srvc nov 2007 Landscape srvc nov 2007 Landscape srvc nov 2007 Landscape srvc nov 2007 Landscape srvc nov 2007 Landscape srvc nov 2007 Landscape srvc nov 2007 010-7100-410.34-05 025-7250-410.34-05 025-7251-410.34-05 025-7252-410.34-05 310-8831-500.34-05 333-8831-500.34-05 334-8831-500.34-05 335-8831-500.34-05 336-8831-500.34-05 337-8831-500.34-05 339-8831-500.34-05 2,781.00 5,908.24 1,396.58 144.34 18.29 10.64 6.60 7.54 8.68 4.86 9.51 19,840.00 Page 6 City of San Jacinto Warrant Register 01/17/2008 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 83084... 1/4/2008... Ez sunnyday landscape... 4108 4109 4109 4109 4109 4109 4109 4109 4109 4109 4109 4109 4109 4109 4109 Landscape srvc nov 2007 Landscape srvc dec 2007 Landscape srvc dec 2007 Landscape srvc dec 2007 Landscape srvc dec 2007 Landscape srvc dec 2007 Landscape srvc dec 2007 Landscape srvc dec 2007 Landscape srvc dec 2007 Landscape srvc dec 2007 Landscape srvc dec 2007 Landscape srvc dec 2007 Landscape srvc dec 2007 Landscape srvc dec 2007 Landscape srvc dec 2007 342-8831-500.34-05 317-8831-500.34-05 332-8831-500.34-05 307-8831-500.34-05 329-8831-500.34-05 303-8831-500.34-05 305-8831-500.34-05 304-8831-500.34-05 310-8831-500.34-05 345-8831-500.34-05 312-8831-500.34-05 322-8831-500.34-05 326-8831-500.34-05 327-8831-500.34-05 321-8831-500.34-05 3.72 125.00 700.00 450.00 1,100.00 275.00 175.00 300.00 140.00 1,600.00 75.00 1,250.00 1,300.00 1,150.00 900.00 19,840.00... 83085 1/4/2008 Federal express 2-426-63035 Delivery 010-1700-417.21-65 121.47 121.47 83086 1/4/2008 Fm lock and safe 53850 53764 53767 Duplicate keys Lever & security locks Deadbolt, primus cylndrs 010-7400-425.40-45 199-9999-425.40-01 199-9999-425.40-01 75.43 1,004.71 347.30 1,427.44 83087 1/4/2008 Gonzalez, christina REQUEST 1231l Mileage reimb dec 2007 010-1400-414.31-15 20.62 20.62 83088 1/4/2008 Harbor freight tools 01-416120 Pump w/float 3/4hp 050-9000-450.21-80 53.86 53.86 83089 1/4/2008 Home depot credit services 6251571 Kickplate, sqeegee 010-3200-431.21-30 186.70 186.70 83090 1/4/2008 Horizon water 9-2500-122807 Drinking water 010-2500-425.21-10 35.00 35.00 83091 1/4/2008 Infosend inc. 29648 29648 29648 Dec 07 statements mailed Dec 07 statements mailed Dec 07 statements mailed 055-1400-414.21-10 059-1400-414.21-10 050-1400-414.21-10 996.70 996.70 996.71 2,990.11 83092 1/4/2008 Inland empire property services 3061 Completed abatement 105-3320-431.34-05 675.00 675.00 83093 1/4/2008 Jeffery barr REQUEST 1218& Water deposit refund 050-0000-229.08-70 110.09 110.09 83094 1/4/2008 Kill-n-bugs termite & pest control 121907 L&c putnam 2nd draw reqst 199-9999-425.40-01 1,665.00 1,665.00 Page 7 City of San Jacinto Warrant Register 01/17/2008 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 83095 1/4/2008 League of calif. cities REQUEST 1231 ' Public works expo mar 08 010-4200-410.31-20 495.00 495.00 83096 1/4/2008 League of calif. cities REQUEST 122612008 membership dues 010-2500-425.31-25 11,736.00 11,736.00 83097 1/4/2008 Mission uniform services, inc. 17970307 Mats 010-7400-425.33-10 25.43 25.43 83098 1/4/2008 Nbs local government solutions C01010814 C01010814 Admin fees 1/1/08-3/31/08 Admin fees 1/1/08-3/31/08 046-8800-450.30-90 201-8850-500.30-90 2,137.73 764.82 2,902.55 83099 1/4/2008 Office team 20362847 Wk end 12/14/07, n. adams 102-1400-500.34-05 226.80 226.80 83102 1/4/2008 Pacific coast landscaping of 124 124 124 124 124 124 124 124 124 124 124 124 124 124 124 124 124 124 124 124 124 124 124 Ldscpe sry 11/22-12/21/07 Ldscpe sry 11/22-12/21/07 Ldscpe sry 11/22-12/21/07 Ldscpe sry 11/22-12/21/07 Ldscpe sry 11/22-12/21/07 Ldscpe sry 11 /22-12/21 /07 Ldscpe sry 11/22-12/21/07 Ldscpe sry 11/22-12/21/07 Ldscpe sry 11/22-12/21/07 Ldscpe sry 11/22-12/21/07 Ldscpe sry 11/22-12/21/07 Ldscpe sry 11/22-12/21/07 Ldscpe sry 11/22-12/21/07 Ldscpe sry 11/22-12/21/07 Ldscpe sry 11/22-12/21/07 Ldscpe sry 11/22-12/21/07 Ldscpe sry 11/22-12/21/07 Ldscpe sry 11/22-12/21/07 Ldscpe sry 11/22-12/21/07 Ldscpe sry 11/22-12/21/07 Ldscpe sry 11/22-12/21/07 Change order #1, tesoro Change order#2,sandalwood 010-7100-410.34-05 025-7250-410.34-05 301-8831-500.34-05 304-8831-500.34-05 306-8831-500.34-05 309-8831-500.34-05 315-8831-500.34-05 316-8831-500.34-05 317-8831-500.34-05 352-8831-500.34-05 302-8831-500.34-05 310-8831-500.34-05 333-8831-500.34-05 334-8831-500.34-05 335-8831-500.34-05 336-8831-500.34-05 337-8831-500.34-05 339-8831-500.34-05 342-8831-500.34-05 025-7252-410.34-05 010-7100-410.34-05 307-8831-500.34-05 303-8831-500.34-05 820.62 2,218.67 600.00 205.05 332.51 1,133.57 197.72 95.72 151.14 45.00 458.48 1,049.46 610.70 379.47 432.83 498.05 278.67 545.48 213.45 6,046.89 2,236.52 2,450.00 1,800.00 29,800.00 Page 8 City of San Jacinto Warrant Register 01/17/2008 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 83102... 1/4/2008... Pacific coast landscaping of... 124 124 124 124 124 124 124 Change order #3, savory Change order #4, meritage Change order#5, creekside Goldencrest tract Coventry park Durango Meadows park 305-8831-500.34-05 332-8831-500.34-05 329-8831-500.34-05 309-8831-500.34-05 338-8831-500.34-05 320-8831-500.34-05 313-8831-500.34-05 1,000.00 1,425.00 1,275.00 200.00 1,000.00 1,000.00 1,100.00 29,800.00... 83103 1/4/2008 Pasarow, steven REQUEST 1220' Mileage reimburse dec 07 096-1700-417.31-15 54.81 54.81 83104 1/4/2008 Pasco doors 2688J Auto sliding door package 010-7400-425.40-45 6,197.88 6,197.88 83105 1/4/2008 Perma 122707 2006-07 prop prog ins and 020-2200-419.34-05 1,411.43 1,411.43 83106 1/4/2008 Pre -paid legal services, inc. REQUEST 12271 December 2007 085-0000-202.21-87 55.82 55.82 83107 1/4/2008 Preferred benefit insurance admin. REQUEST 1020, REQUEST 1020, Grp #7529-0015,2010-0009 Grp #7529-0015,2010-0009 085-0000-202.21-32 065-0000-201.08-64 4,386.52 202.40 4,588.92 83108 1/4/2008 Quast tree service 11302007 12122007 All trees & brush Storm damage -various loc 010-2510-425.40-90 010-2510-425.40-90 4,900.00 6,014.57 10,914.57 83109 1/4/2008 Ramona tire, inc. 178565 Dip stick tube, install 050-9000-450.33-50 77.00 77.00 83110 1/4/2008 Reliable FWY10800 FWY10800 FWY50401 Metal stor clipbrd, mist Metal stor clipbrd, misc 80" 6 shelf bookcase 010-4200-410.21-10 010-7100-410.21-10 055-4170-450.21-10 56.28 123.95 217.08 397.31 83111 1/4/2008 Richard cotton, iii REQUEST 1218i Acct adjustment refund 050-0000-308.09-10 55.18 55.18 83112 1/4/2008 Richard pope and associates 3696 Prof srvcs thru 11/30/07 010-1700-417.30-90 556.00 556.00 83113 1/4/2008 Riverside, county of REQUEST 1228' Record fee-gupta medical 010-1700-417.36-25 64.00 64.00 83114 1/4/2008 Rosenow spevacek group inc. 0020532 Prof srvcs render 11/07 010-1700-417.30-90 2,990.00 2,990.00 83115 1/4/2008 Sergio ortiz REQUEST 1020, Reimb 4 htrs, 3 pwr strip 199-9999-425.40-01 188.44 188.44 83116 1/4/2008 Service employees international REQUEST 1227'Assoc dues for dec 2007 085-0000-202.21-43 957.90 957.90 83117 1/4/2008 Shred it 050247817 Shredding 010-2500-425.34-05 75.00 75.00 83119 1/4/2008 Southern california edison REQUEST 0102' REQUEST 0102' Electricity service Electricity service 010-2500-425.35-14 010-3100-431.35-14 450.21 1,024.56 18,063.85 Page 9 City of San Jacinto Warrant Register 01 / 17/2008 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 83119... 1/4/2008... Southern california edison... REQUEST 0102' REQUEST 0102' REQUEST 0102i REQUEST 0102' REQUEST 0102 REQUEST 0102' REQUEST 0102' REQUEST 01021 REQUEST 0102' REQUEST 01021 REQUEST 0102' REQUEST 0102' Electricity service Electricity service Electricity service Electricity service Electricity service Electricity service Electricity service Electricity service Electricity service Electricity service Electricity service Electricity service 010-7400-425.35-14 025-7100-410.35-14 025-7250-410.35-14 025-7251-410.35-14 025-7252-410.35-14 025-7260-410.35-14 050-9000-450.35-14 301-8831-500.35-14 306-8831-500.35-14 321-8831-500.35-14 329-8831-500.35-14 338-8831-500.35-14 913.80 1,027.06 1,103.92 17.41 1,643.71 623.76 10,718.25 70.70 242.20 9.11 137.94 81.22 18,063.85... 83120 1/4/2008 Staples credit plan - ch 9178941737 9178941737 Hp 96/97 ink,prtble tabs Hp 96/97 ink,prtble tabs 010-1400-414.21-10 010-2500-425.21-10 330.97 144.94 475.91 83121 1/4/2008 Star auto parts 6688 6688 6689 6795 6885 Credit return Oxy-acey tip 1 Tip cleanser Tow behind jetter #302 Valve on back of vactor 055-4170-450.33-30 055-4170-450.33-30 055-4170-450.33-30 055-4170-450.33-50 055-4170-450.33-30 -12.99 12.99 6.79 37.77 13.22 57.78 83122 1/4/2008 Time warner cable 120907 Cable service 010-7400-425.35-16 101.01 101.01 83123 1/4/2008 Tnt truck bedliners 0698 0698 Bedliner unit #601 Bedliner unit #601 010-7100-410.40-45 010-4150-410.40-45 350.00 350.00 700.00 83125 1/4/2008 Tri-lake consultants, inc. 5964 5965 5966 5968 5969 5970 5972 Prof srvcs tr 30603 Prof srvcs tr 30884 Prof srvcs tr 31979 Prof srvcs tr 32376 Prof srvcs tr 32656 Prof srvcs tr 34515 Prof srvcs tr 34515 065-0000-201.06-47 065-0000-201.06-47 065-0000-201.06-47 065-0000-201.06-47 065-0000-201.06-47 065-0000-201.06-47 065-0000-201.06-47 4,776.08 434.08 1,453.22 8,384.45 2,399.85 28,034.18 12,897.51 82,954.92 Page 10 City of San Jacinto Warrant Register 01/17/2008 Check Number Check Date VendorName Invoice Number Description Account Number Transaction Amount Check Total 83125... 1/4/2008... Tri-lake consultants, inc.... 5973 5974 5975 5976 5978 5983 5977 5979 5980 Prof srvcs pm 33196 Prof srvcs tr 33509 Prof srvcs tr 35003 Prof srvcs tr 34212 Prof srvc 1040 n state st Prof srvc 1380 s buena vi Prof srvcs 595 s san jac Prof srvcs 1122 n state Prof srvcs 1122 n state 065-0000-201.06-47 065-0000-201.06-47 065-0000-201.06-47 065-0000-201.06-47 065-0000-201.06-47 065-0000-201.06-47 065-0000-201.06-47 065-0000-201.06-47 065-0000-201.06-47 5,276.55 2,387.30 2,137.04 1,218.11 1,618.31 5,417.67 530.59 4,414.24 1,575.74 82,954.92... 83126 1/4/2008 United communities network REQUEST 1227'Contributions dec 2007 085-0000-202.21-80 292.38 292.38 83127 1/4/2008 Usa blue book 503926 Keson measuring wheels 055-4170-450.21-80 227.21 227.21 83128 1/4/2008 Usa mobility wireless, inc. REQUEST 1231 1 REQUEST 1231 REQUEST 12311 On call pager service On call pager service On call pager service 010-3100-431.35-16 010-4150-410.35-16 050-9000-450.35-16 -3.99 17.45 24.60 38.06 83129 1/4/2008 Verizon california REQUEST 12311Telephone REQUEST 1231'Telephone REQUEST 12311 REQUEST 1231'Telephone REQUEST 1231'Telephone service service Telephone service service service 010-2500-425.35-16 010-3100-431.35-16 010-3110-431.35-16 050-9000-450.35-16 309-8831-500.35-10 75.80 164.50 153.39 66.55 33.32 493.56 83130 1/4/2008 Western riverside council REQUEST 123119th and choice expofeb 6 010-4150-410.31-20 40.00 40.00 83131 1/4/2008 Wheatley, bingham & baker, Ilp 4515 R.kashersky vs. city 020-2200-419.30-90 798.25 798.25 83132 1/4/2008 Xerox corporation 029387951 029387952 Lease nov 2007 Lease nov 2007 010-2500-425.34-05 010-2500-425.34-05 746.42 185.21 931.63 83133 1/4/2008 Yanez, crystal v. REQUEST 1218' Mileage reimb dec 2007 010-1400-414.31-15 8.30 8.30 Total Checks 458,754.34 Page 11 MINUTES REGULAR MEETING OF THE SAN JACINTO CITY COUNCIL JANUARY 3, 2008, 7:00 p.m. 2045 South San Jacinto Avenue San Jacinto Unified School District Board Room, San Jacinto, CA 92583 1. ORGANIZATION 1.1 Call to Order Mayor Jim Ayres called the regular meeting of the San Jacinto City Council to order at 7:05 p.m. 1.2 Roll Call Present: Jim Ayres, Chris Carlson, John Mansperger, Dale Stubblefield Absent: Robert Ritchie Mayor Ayres asked if Council Member Ritchie could be excused based on absence being due to work. City Council unanimously concurred. 1.3 Invocation Pastor Randy Leeper, Faith Tabernacle Church, gave the invocation. 1.4 Pledge of Allegiance City Treasurer Jim Potts led the Pledge of Allegiance. 1.5 Special Presentations None 2. PUBLIC COMMENTS: 2.0 Public Comments • Sewa Rubio, representing the Chamber of Commerce, 615 .N San Jacinto, Hemet- handed out flyers for the January 26, 2008 Hemet Library event. The flyer included information on the educational event and a list of options and resources that are available in the community. • Don Leslie, 1793 Messina Drive, San Jacinto — read newspaper article regarding Soboba to annex 200+ acres. He is concerned about the lights at Soboba and Lake; and stated he has difficulty getting home when they have events at the casino. His house looks onto State Street and can't use City Council Minutes January 3, 2008 Page 2 of 17 that route to get home either. He suggested extra access at the creek bed. He further added his concerns about a parking garage for 2,200 cars. This would further impact his access to get home. He wanted to voice his concerns to the city council before they meet with the Tribe and any building is done. 2.1 City Manager's Report None 3. CONSENT CALENDAR 3.1 Warrants at January 03, 2008 / Approve / Interim Finance Director 3.2 December 6, 2007 Minutes / Regular Meeting / Approve / City Clerk 3.3 Treasurer's Report at November 30, 2007 / Receive and File / Interim Finance Director 3.4 Continuing Appropriations — FY 2007-08 Budget Adjustments / Approve $16,577,016.36 from original designated fund balances for construction -in -progress project and various other expenditures encumbered at June 30, 2007 / Approve / Interim Finance Director 3.5 Continuation of the Proclamation of the Local State of Emergency due to high and damaging winds / Approve / City Attorney 3.6 Ordinance No. 07-21 / Tentative Tract Map 33644, Change of Zone 14- 06 & Planned Unit Development 4-06 / Applicant Sean Repko & Frank Newberry / An ordinance approving change of Zone 14-06 & PUD 4-06 / Approve second reading and adopt Ordinance 07-21, and by further motion read by title only: An Ordinance of the City Council of the City of San Jacinto, California Approving a Change of Zone from R-T (Residential - Trailer) and R-1 (Single -Family Residential) to P-3 PUD (Multi - Family Residential, Planned Unit Development), 15 750 Hewitt Street between Seventh and Shaver Streets 3.7 Ordinance No. 07-23 / An ordinance approving change of Zone 3-07 located on the east side of Sanderson Avenue, south of the San Jacinto River / Contract Planner / Approve second reading and adopt Ordinance No. 07-23, and by further motion read by title only: City Council Minutes January 3, 2008 Page 3 of 17 An Ordinance of the City of San Jacinto, California, Approving Change of Zone 3-07, a Zone Change from M-1 Light Industrial and C-2 General Commercial, to SP Specific Plan, on Property Located on the East Side of Sanderson Avenue, South of the San Jacinto River 3.8 Ordinance No. 07-24 / An ordinance adding Chapter 5.50 to the Municipal Code pertaining to non- consensual rotational tow services provided to the City of San Jacinto/ Chief of Police and City Attorney / Approve second reading and adopt Ordinance No. 07-24 and by further motion read by title only: An Ordinance of the City of San Jacinto, California, Adding Chapter 5.50 to the San Jacinto Municipal Code pertaining to non- consensual rotational tow services provided to the City of San Jacinto 3.9 Ordinance No. 07-27 / An ordinance establishing an administrative citation program / Assistant City Manager / Approve second reading and adopt Ordinance No. 07-27 and by further motion read by title only: An Ordinance of the City Council of the City of San Jacinto, California, Adding Chapter 1.28 to Title 1 of the San Jacinto Municipal Code Relating to Administrative Citation and Hearing Procedures 3.10 Amendment No. 2 to the Western Riverside County Regional Conservation authority Joint Powers Agreement (JPA) / Approve and authorize mayor to execute agreement / Assistant City Manager 3.11 National Mentoring Month request for $250 sponsorship from We Care — San Jacinto Valley and banner to displayed across San Jacinto Avenue / Approve / Assistant City Manager 3.12 Funding for United Way's 22nd Annual Tinsel Triathlon / Approve $2,500 expenditure from the Unexpected Special Events Fund as a "Silver Sponsor" / Assistant City Manager Mayor Ayres stated there is a request to speak on item 3.5 and therefore, will be pulled to hear comments. Mayor Ayres continued item 3.8 to the first meeting in February. M/S/C (Carlson / Mansperger) moved to approve the balance of the Consent Calendar. Motion carried 4/0. Ayes: Carlson, Mansperger, Stubblefield, Ayres City Council Minutes January 3, 2008 Page 4 of 17 Nays: None Absent: Ritchie Abstain: None Request to speak on item 3.5. 3.5 Continuation of the Proclamation of the Local State of Emergency due to high and damaging winds / Approve / City Attorney Brian Beck, requesting to speak on item 3.5, is representing Blodgett Street residents, 1022 Blodgett Street, San Jacinto — stated his concern with the rain that is coming this weekend. In the past two to four months, since the wind storms, clean up has been slow. He is concerned when the cleanup effort will be finished. He has taken photos after the incident and brought them with him. He added that he has had $40,000 to $50,000 worth of damage. There is still sand on the park grounds. The sand that has not been removed is backing up gutters, houses, and he is concerned about what may happen with the impending rain. He questioned what the process is looking like right now, and what is going to happen with the sand and when. Mayor Ayres explained the proclamation to continue request for State and Federal funding. He directed City Manager McClellan to call him in the morning to review what is being done on Blodgett. He said he sympathizes with the homeowners there. Mr. Beck mentioned the storm buried his car to the roof; a week later, a code enforcement officer came and left a card on his door with concerns if anyone was living at the home and how his car was parked in the driveway. He said it seems that there was more concern with trash cans and other issues in the neighborhood, but two -and -a -half months later, the sand is still there. He said he felt it was shallow in consideration to what had happened to that neighborhood. Mayor stated he understands the property and rights -of -way issues out there and stated the city manager will be contacting him, as council is not allowed to comment on things that are not on the agenda. Vice Mayor Carlson commented that the drainage basin is still very high with sand. The kids can walk into the basin and are surfing on the sand, which is not a property rights issue. The City Council needs an update. The park is looking better, but the basin is a nuisance right now. M/S/C (Stubblefield / Carlson) moved to approve item 3.5 as presented. Motion carried 4/0. Ayes: Carlson, Mansperger, Stubblefield, Ayres Nays: None Absent: Ritchie Abstain: None City Council Minutes January 3, 2008 Page 5 of 17 4. PUBLIC HEARING 4.1 Urgency Ordinance No. 07-26 / An ordinance regarding dust control measures / Assistant City Manager / Approve introduction and first reading of Ordinance No. 07-26 and by further motion read by title only: An Urgency Ordinance of the City Council of the City of San Jacinto, California, Requiring Adoption of Dust Control Measures in Response to High and Destructive Winds Assistant City Manager Hults noted there was a full discussion at the last council meeting and the item was continued. The city council concurred to continue with the public hearing and that no other details were needed. Mayor Ayres opened the public hearing at 7:20 p.m. There was no one present to support or oppose Urgency Ordinance No. 07-26. City Clerk Chouinard reported no written comments were received. Mayor Ayres closed the pubic hearing at 7:21 p.m. M/S/C (Carlson / Stubblefield) moved to approve Urgency Ordinance No. 07-26 as presented. Motion carried 4/0. Ayes: Carlson, Mansperger, Stubblefield, Ayres Nays: None Absent: Ritchie Abstain: None 4.2 Ordinance No. 08-01 / An ordinance approving the California Building and Fire Codes Updates / Assistant City Manager / Approve introduction and first reading of Ordinance No. 08-01 and by further motion read by title only: AN ORDINANCE OF THE CITY OF SAN JACINTO DELETING AND READOPTING CHAPTER 8.16 OF THE SAN JACINTO MUNICIPAL CODE, AND ADDING, AMENDING AND DELETING CERTAIN SECTIONS AND SUBSECTIONS OF CHAPTER 15.04 OF THE MUNICIPAL CODE OF THE CITY OF SAN JACINTO, CALIFORNIA PERTAINING TO THE CONSTRUCTION AND MAINTENANCE OF BUILDINGS, AND PERTAINING TO PROTECTION AGAINST CONDITIONS HAZARDOUS TO THE LIFE AND PROPERTY FROM FIRE OR EXPLOSION, AND ADOPTING BY REFERENCE THE 2007 EDITION OF THE CALIFORNIA BUILDING STANDARDS CODE, KNOWN AS THE CALIFORNIA CODE OF REGULATIONS, TITLE 24, INCLUDING THE 2007 City Council Minutes January 3, 2008 Page 6 of 17 CALIFORNIA BUILDING CODE, (INCORPORATING AND AMENDING THE 2006 INTERNATIONAL BUILDING CODE), THE 1997 UNIFORM ADMINISTRATIVE CODE, THE 2007 CALIFORNIA ELECTRICAL CODE (INCORPORATING AND AMENDING THE 2005 NATIONAL ELECTRICAL CODE), THE 2007 CALIFORNIA MECHANICAL CODE (INCORPORATING AND AMENDING THE 2006 UNIFORM MECHANICAL CODE), THE 2007 CALIFORNIA PLUMBING CODE (INCORPORATING AND AMENDING THE 2006 UNIFORM PLUMBING CODE), AND THE 2007 CALIFORNIA FIRE CODE (INCORPORATING AND AMENDING THE 2006 INTERNATIONAL FIRE CODE) AS ADOPTED BY THE COUNTY OF RIVERSIDE, TOGETHER WITH CERTAIN ADDITIONS, INSERTIONS, DELETIONS AND CHANGES THERETO. Assistant City Manager Hults reviewed the staff report noting that an update is done every few years with our last being done in 1999. Since then, there have been a couple of amendments such as consistency with the zoning ordinance and building code in regards to fencing. Additionally, erosion control specifications for landscaping slopes and request to retain those and inspection fees for plan checking services to be added to the code. Mayor Ayres opened the public hearing at 7:23 p.m. Public Comments: Mr. Don Leslie, 1793 Messina Drive, San Jacinto questioned why will the fence height requiring a permit be changed from six foot to 18 inches? Assistant City Manager Hults replied that is a policy question and referred him to the city attorney. City Attorney Ballinger replied that the amendment modifies the permit requirements for the building standards. The city is requiring a building permit for fences over 18 inches to conform to zoning regulations. Mayor Ayres closed the pubic hearing at 7:25 p.m. M/S/C (Mansperger / Stubblefield) moved to approve the introduction and first reading of Ordinance No. 08-01 and to read by title only. Motion carried 4/0. Ayes: Carlson, Mansperger, Stubblefield, Ayres Nays: None Absent: Ritchie Abstain: None City Council Minutes January 3, 2008 Pape 7 of 17 5. STAFF REPORTS 5.1 Hemet -San Jacinto Economic Development Corporation Additional Funding Request / Decline / Economic Development Manager Economic Development Manager Randy Williams reviewed request for additional funding to restore the previous year's funding. He added that a presentation was given at the last meeting. The staff report reflects the accomplishments and short comings of the EDC. Director Goldberg has been assisting on an interim basis. Mr. Goldberg believes it is difficult to operate the corporation under new leadership with only funding for six to seven months. With additional funding, they could continue to the 2008/2009 budget year. The new executive directed was hired today. He said that staff recommends denial based on that they have funding through the city's fiscal year and the new executive director has accepted the position, with full understanding of the financial disclosure. Staff also recommends working with the Economic Development Subcommittee on accomplishments in the next six -months and to report back to the council at that time. Public Comments: Bobby Christie, 320 Juel Street, Hemet, representing Robo Bank, and as a past chairperson of the formerly -known Valley Economic Development Corporation. She is requesting the council consider approving the funding and appreciates everything Economic Development Coordinator Williams has done. She added that there has been $200,000 in excess funding being reported with a substantial amount of that money being used to implement suggestions by the Chabin Study. She requested that San Jacinto be the first to support economic development in our valley. She thanked the city council for their time. Council Member Mansperger said he is prepared to move forward on this item and agrees with staffs' recommendations. Vice Mayor Carlson stated her comments were clear at the last meeting and she has nothing to add. However, she questioned if the new executive director chose not to come to this meeting. Scott Garrett, EDC Board Director, 244 S. Buena Vista, Hemet replied that they thought it best he not come to the first meeting on his first day. He added this was the board's conscious decision. Council Member Stubblefield agrees with staff and stated it can be brought back in six months. Mayor Ayres commented that the City of San Jacinto has stood by the VEDC for a number of years. He added that if the council chooses not to City Council Minutes January 3, 2008 Page 8 of 17 grant additional funding, it should not be interpreted as the city does not support them. He understands that economic development is a long-term strategy, but supports the work that the subcommittee and staff had done on this, as well as their recommendation. M/S/C (Ayres / Carlson) motioned to accept staff's recommendations to deny additional funding at this time and to bring this item back in six months. Motion carried 4/0. Ayes: Carlson, Mansperger, Stubblefield, Ayres Nays: None Absent: Ritchie Abstain: None The balance of page 8 of 17 has been intentionally left blank. City Council Minutes January 3, 2008 Page 9 of 17 5.2 Local Appointments' List / Mayor to make appointments to outside agencies and subcommittees / Approve / City Clerk Committee Name Included Titles/Subjects Representatives (where applicable 1st name is primary and 2"d name is alternate) City Beautification Neighborhood Cleanup; Code Enforcement; Operation Clean Sweep Mansperger, Stubblefield Drainage Flood Control; Levee; Drainage infrastructure & facilities Ayres, Stubblefield Economic Development CDBG, Chamber Liaison, VEDC Carlson, Mansperger Franchises CR&R; Cable (Time Warner); Electric (SCE); Gas; Ritchie, Stubblefield Historic Preservation Estudillo Mansion Committee(s); Facility Naming Committee, Library; Ramona Pageant Committee, Mansperger, Ayres Homeless Blue Ribbon Committee for Homeless Shelter Location Ritchie, Stubblefield Land Use Predevelopment Committee; General Plan, Annexations & LAFCO Carlson, Mansperger Public Safety Police; Fire; Riverside County Disaster Committee; San Jacinto Disaster Response Committee Ayres, Stubblefield, Selection Interview committee for Planning Commissioners & Estudillo Mansion Committee, etc Carlson, Ayres Special Events 4m of July Parade; Christmas Tree Lighting; Dedications; Groundbreakings, Ribbon Cuttings; Teen Gov't Day, Veterans' Day; etc Ayres, Mansperger Transportation RCTC Carlson, Ayres RTA Ayres, Mansperger Hwy 79; Mid County Parkway; Infrastructure Ayres, Carlson Tribal Issues Ayres, Stubblefield Water EMWD Task Force, Ground Water; City Wells Ritchie, Carlson Western Riverside Council of Government & Western Riverside County Regional Conservation Authority (WRCOG — RCA) Stubblefield, Carlson Southern California Association of Governments (SCAG) Stubblefield, Ayres City Council Minutes January 3, 2008 Page 10 of 17 M/S/C (Mansperger / Carlson) moved to ratify May Ayres' Local Appointments' List as presented. Motion carried 4/0. Ayes: Carlson, Mansperger, Stubblefield, Ayres Nays: None Absent: Ritchie Abstain: None 5.3 Development Impact Fees — Request for Amendment / Discuss and direct staff / Assistant City Manager Assistant City Manager Hults indicated this request is from a couple of developers to extend some provisions in the development agreements entered into in October 2005. In April 2007, the Council approved the first amendment to the development agreements, extending the second payment date to November 2007, as well as the period in which to protect the fees from increasing. It is now requested that the second installment be extended to November 2008 and that the protection against increased impact fees and time for credit for development agreements be extended 12 months; moving the protection against impact fees to May of 2010 and the time frame for credit for development fees already paid against future impact fees to November 2010. Staff is asking for consideration. Assistant City Manager Hults responded to Vice Mayor Carlson that the first payment was due upon the first execution of the development agreement and then the second payment at one year. He added that it also granted, at the last extension, a one-year protection from a second fee installment, and protected the project from an increase in fees for 30 months that was extended to 42 months. However, it did not change the timeframe for utilizing the development agreement fees paid for future impact fees, it was kept at 48 months. Vice mayor Carlson asked what is being asked for today? Assistant City Manager Hults replied a one-year extension to pay the second installment. After 30 months, impact fees go up, this would give them an additional 12 months for the impact fees not to go up. Vice Mayor Carlson asked what the date is now. Assistant City Manager Hults replied that the current date is May of 2009, with the two developers requesting the date to be May of 2010. Vice Mayor Carlson stated that these are not the only two developments impacted. She questioned how many others are there? Assistant City Manager Hults replied that 25 developments benefited from the agreements. 23 of them paid the second installment when it was due. This would extend the second development impact fee only for the J.D. Pierce and Meyers Companies. The other 23 development agreements City Council Minutes January 3, 2008 Page 11 of 17 were not changed and were locked into the original agreements. He added that the issues that the Council considered previously were the North San Jacinto Sewer Project and Line E project which are also languishing. Public Comments: Jay Pierce, representing J.D. Pierce Company, Inc, 2222 Martin St. #100, Irvine stated that he wished to speak in addition to the back up letter they had submitted after hearing the discussion. Everyone can see the housing market has significantly changed since 2005. They put in a request similar to the request made last year, to extend the time. At this point in time, they are a month or two away from accomplishing the sewer goal. It is finally going to be completed in a couple of months, after 4 years. They put in a request asking to extend it a year and he was not aware that 23 of the other developers made their second payments. He was not told that some did not make the next payment. What he is hoping to accomplish tonight is for the council to consider more than amending time frames but include other provisions in the agreement that would benefit the city and allow them to make the payments when they pull permits. He stated he humbly requests the council to consider they have paid over 1/2 of their fees and does not want to see that money go down the drain. He appreciates the time staff and counsel have spent on this request. Mayor Ayres asked City Attorney Ballinger that with the down turn in the housing market, and noting that there have been a handful of developers that have been very committed, are there options for the city to help? He also noted that in regards to the Line E situation, he and Councilmember Stubblefield have worked on the financing, routing, the partnership building, as it is a $35 million project, and is a critical part of the city's drainage. The city can't hold it up and keep a group like the Meyers Group hostage and does not want to leave it open ended. What can be done to make it work and not making it any tighter than it already is? City Attorney Ballinger replied other than jump starting the economy and that aside from what is being presented, the most efficient thing would be pursue Line E and bringing those into the MOU, other than jump starting the economy. He is not aware of any increase in fees pending in the near future. Mayor Ayres added that he believes there is an opportunity to work with these developers based on the situations in the city and noted the city has no control of Line E because it is funded by developers Vice Mayor Carlson commented that in the issue of fairness: • 23 developers paid out of 25 • Does not mind extending the payment, but noting this was a fee protection for those in the middle. • Cannot be held indefinitely, as there are others in the same boat. City Council Minutes January3, 2008 Page 12 of 17 Council Member's Stubblefield and Mansperger concured and suggested a 12-month extension. Mayor Ayres commented that he understands the request from Mr. Pierce and he has worked diligently with EMWD on the sewer project for the past 4 years. He empathizes with anyone affected by Line E. Staff is requesting to take this item to a public hearing or grant an extension. He asked Assistant City Manager Hults what happens after, if we grant a one- year extension for these two? Assistant City Manager Hults commented that the next step would be to work out the details with the city attorney and develop or modify their agreement, then bring this item back in the form of a public hearing for the council's consideration. At that point in time, council can look at other provisions in the agreement. At this point in time, the city would bill J.D. Pierce and the Meyers Group for the second installment. Noting that in May of 2009, all the unpaid fees, if they don't have building permits, they will be paying the impact fees that took affect in August of 2005. M/S/C (Stubblefield / Carlson) moved to set item for public hearing. Motion carried 4/0. Ayes: Carlson, Mansperger, Stubblefield, Ayres Nays: None Absent: Ritchie Abstain: None Council Member Stubblefield left the dais at 7:56 p.m. 5.4 Martin Luther King Day of Service Event — request to appropriate $600 from the General Fund Contingency Reserve / Approve / Public Works Director Public Works Director Mike Emberton gave the staff report asking for a modest donation to make this year's Martin Luther King Day of Service Event bigger and better. Council Member Stubblefield returned to the dais at 7:57 p.m. Mayor Ayres stated he supports this event. M/S/C (Ayres / Mansperger) moved to approve as presented. Motion carried 4/0. Ayes: Carlson, Mansperger, Stubblefield, Ayres Nays: None Absent: Ritchie Abstain: None City Council Minutes January 3, 2008 Page 13 of 17 5.5 Job Description and Salary Range for Management Analyst / Approve and adopt / Assistant City Manager This item was continued to the next city council meeting due to information missing in the staff report. 5.6 San Jacinto Economic Development Program / Approve and adopt / Economic Development Coordinator Economic Development Coordinator Williams gave a PowerPoint presentation outlining the city's formal Economic Development Strategy Program. It is also known as the Economic Development Plan. He reviewed the history and San Jacinto. He described the last strategy was developed in 1995 with the County. In 2007 a new strategy was begun and as explained tonight, will be implemented in 2008. Coordinator Williams continued with introduction elaborating on details from highlights in the handouts. The outlook for the city is the balancing of sales tax and employment. The State of California has a point -of -sale tax system; in which wherever the item is sold, is where the tax dollars go. Up until May of 2007, San Jacinto had a $300 million leakage of tax dollars. The City of Hemet received $172 in sales tax for each resident, while the City of San Jacinto received $47. The new shopping centers will help balance this sales tax income for the city. He illustrated that not only large industrial businesses bring tax dollars, retail businesses do, as well. The Economic Development Program will be balanced in its pursuit in jobs and sales tax generators. Clear visions and goals of the Economic Development Program for the City of San Jacinto: 1. Desired, high -paying jobs 2. Business enterprises that have a future 3. Symbiotic relations between the public and private sectors 4. Wealth of community amenities A community's economic development program begins with an assessment of employment and income opportunities for its residents and how it can be enhanced. This is known as the SWOT assessment. Coordinator Williams spoke about the weaknesses found by the Chabin Study, but noted that the strength to both studies is that the Gateway is the greatest economic development opportunity for the entire valley. City Council Minutes January 3, 2008 Page 14 of 17 He continued to review that most economic development programs are seated in three core competencies: 1. Business attraction and recruitment 2. Business retention and expansion 3. Business creation or entrepreneurialism A metaphor of types of enterprises from large companies that like to make money, make things, and discover new markets, to smaller companies in which the owners that want to run their own business and want a better life. The goals and strategies for the city's three-year plan: 1. Facilitate 100 new desirable jobs in non -retail sectors that have a future and provide income levels at or above $35,000 for the next three years. Noting that this wage is 20% higher than our current average wage. The strategy would be targeting tactics taken from the Chabin study. 2. Retain the same types of companies and jobs, which is far cheaper to keep business than attract new ones. The strategy is not to neglect employers, but concentrate on business retention, growth, and elevating business opportunities. 3. Enhance the economic development infrastructure, tools, and resources. Such key projects as a focus such as the levee and a gateway EIR similar to the Madison Avenue Corridor. 4. Develop and collaborate with other economic development partners. 5. Raise per capita sales tax revenues and business investments in the community annually: jobs, buildings, equipment, local supplies, et cetera. Coordinator Williams referred to the packet and the Implementation plan and time frame as well as how to make modifications. $147,000 was budgeted for this year and is what is being drawn from. He noted the flow chart and how it is viewed, and the three-year schedule. He looks forward to the execution of the plan. Mayor Ayres stated it was a good presentation and plan adding that seven years ago there was no plan or strategy. Vice Mayor Carlson concurred that it was an excellent presentation. As part of the Economic Development Team, there is a good understanding about expansion of businesses already here. Cultivating of the city's present businesses and who they do business with should be targeted for expansion. She suggested a Master Plan EIR behind the Gateway needs to be done. She added that the question is not if it happens, but when it happens with the right plan and right strategy. The ability to move quickly is the key. It isn't always about the price of land or utilities, but the ability to City Council Minutes January 3, 2008 Page 15 of 17 move when the infrastructure is in place. She mentioned the soft recommendation in the ED plan, to look into this new budget cycle in June and consider it. The council knows their community and what they want. Mayor Ayres suggested prior to budget, the Economic Development Subcommittee have the EIR ready to go and intercept any obstacles that might slow down the Gateway. Even though it is a soft recommendation, wants to bring it forward. Council Member Mansperger commented he is ready to move forward. Council Member Stubblefield reminded everyone that Randy Williams is also the project manager for the levee and added that all of these things help bring the Gateway forward. He does not know if any EIRs in regards to the Gateway have been submitted. All of these ideas are putting San Jacinto out in front. Economic Development Coordinator Williams endorsed what the mayor and city council have commented on. He added that he is presently working with a major developer that believes that the Gateway is the A site, but because of timing is going to choose a B location. This is a good example of being able to move with the windows of opportunities. Mayor Ayres asked about the widening of Sanderson project and wanted a utility update. City Manager McClellan replied they are acquiring rights of way. M/S/C (Ayres / Carlson) moved to approve as presented. Motion carried 4/0. Ayes: Carlson, Mansperger, Stubblefield, Ayres Nays: None Absent: Ritchie Abstain: None Mayor Ayres recessed the regular meeting to consider the agenda of the Redevelopment Agency at 8:24 p.m. Mayor Ayres adjourned the meeting of the Redevelopment Agency and reconvened the regular meeting at 9:25 p.m. 6. MAYOR / COUNCIL MEMBER REPORTS / DISCUSSIONS 6.1 Committee and Subcommittee Reports Council Member Stubblefield passed on giving a report. City Council Minutes January 3, 2008 Page 16 of 17 Council Member Mansperger reported: • He attended the Ramona Bowl Christmas dinner • They are working on sponsorships for the upcoming season and said his picture is officially on their wall now. • Attended the Valley Queens' lunch, and thanked them for their support over the past year. He added that they are committed to do the same or more for the upcoming year. Vice Mayor Carlson passed on giving a report. Mayor Ayres reported: • Complimented Public Works on their work at Druding Park • Haugen Park dedication is postponed tentatively to the 19th • Directed City Manager McClellan to schedule the following subcommittee meetings: tribal, public safety, and special events • Scoping session is at the Hemet Library on Tuesday • Directed City Manager to update the white sheets for Congressman Lewis on the tribal issue, the howitzer, and the 120th anniversary of the city • Wants an update on the levee • Asked City Treasurer Potts to go with them to Congressman Lewis's office, and further suggested Chief Vest and Captain Alm to go meet with them as well. Mayor Ayres recessed the regular meeting 9:29 and reconvened in closed session at 9:35 p.m. 7. CLOSED SESSION 7.1 CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Gov. Code 54956.8) Property: Assessor's Parcel Number (APN) 431-100-038 Property Owners: Luiten Investment Ownership — Luiten Family Agency Negotiator: Negotiation Parties: Under Negotiation: No reportable action Trust San Jacinto's City Manager and City Attorney City Attorney/Counsel, Luiten Investment, Luiten Family Trust and/or their authorized agent Price and Terms - Acquisition of right-of-way on Sanderson Avenue (northeast corner of Sanderson & Cottonwood Avenue, San Jacinto, California,11.28 acres) City Council Minutes January 3, 2008 Page 17 of 17 7.2 CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: one (1) case No reportable action 8. ADJOURNMENT Having no further business before the Council, Mayor Ayres adjourned the meeting at 10:30 p.m. ATTEST: Dorothy L. Chouinard, City Clerk by Jim Ayres, Mayor Approved as read: Approved as amended: AGENDA ITEM 5• 3 January 17, 2008 TO: The Honorable Mayor and Members of the City Council FROM: City Attorney SUBJECT: Continuance of the Proclamation of the Local State of Emergency due to the Severe High and Damaging Winds RECOMMENDATION: Staff recommends that the City Council, by motion, approve to the continuance of the Proclamation of the Local State of Emergency due to the Severe High and Damaging Winds. DISCUSSION: On October 26, 2007, the City Council approved Resolution No. 3711 proclaiming and ratifying the existence of a local emergency, as issued by the Director of Emergency Services/City Manager and resulting from the extreme high and damaging winds that began on or about 12:00 a.m. (midnight) on October 21, 2007. Government Code section 8630 requires the City Council to review, at its regularly scheduled meetings until the local emergency is terminated, the need for continuing the local emergency. ALTERNATIVES: 1) Consent to the continuance of the Proclamation of the Local State of Emergency (Staff Recommendation). 2) Do Not Consent to the continuance. FISCAL IMPACT: The City's ability to obtain or continue to receive federal, state or regional disaster/emergency relief funding may be impacted if the City Council does not Consent to continue the proclamation of the local state of emergency. Substantial budgetary impacts are apparent for recovery efforts to include substantial employee overtime salaries; purchases of materials, supplies and equipment; use of private contractors/force labor; and other repairs to city right-of-way facilities (Preliminary estimates range from thirty five to fifty thousand dollars). Budgetary assistance and reimbursement is available from Federal Emergency Management Agency (F.E.M.A.) for related costs for limited recovery efforts to critical infrastructure including: electrical, power, telecommunications, water supply, public safety, and transportation. Page 1 of 1 AGENDA - TRANSMITTAL, FORM TO: Dorothy L. Chouinard, City Clerk Enclosure: Staff Report for CC Meeting of January 17, 2000/ . [CC or RDA] Household Hazardous Waste Mobile Collections Program Agreement. (name — brief description) X Consent Calendar Item Public Hearing Item: Notice required yes no Copy attached yes no Published (date(s)) Notices sent (date(s) City Departments Item Attachments include (this needs to match the attachment list in the Staff Report: A. A-c1UQQ,r► B. C. Other: Please provide a fully executed copy of documents to: Please record and return conformed copy Your IMMEDIATE attention is necessary Comments: Name of person that will be presenting item at the meeting Mike Emberton DATE: January 17, 2007 t' MLE, Public Works Director [Name or Initials], [Title] C:\Documents and Settings\dchouinard\Local Settings\Temporary Internet Files\OLK15\AGENDA Transmittal Form (2).doc Riverside County Waste Management Department Mans "ernkamp, General Manager -Chief Engineer December 6, 2007 Mike Emberton City of San Jacinto 248 East Main Street PO Iiox 488 San Jacinto, CA 92383 Subject: Household Hazardous Waste Collection Program Agreement Dear Mr. Embcrton, Enclosed please find three (3) copies of the agreement for the Household Hazardous Waste Collection Program between the City of San Jacinto and Riverside County Waste Management Department. Please have your City official sign all three (3) copies. Once executed, please retain one (1) copy and return the other two (2) to my attention at the address below. If you have any questions, please call me at 951-486-3282 for assistance. DC:dc Enclosures ::ODMAAPCDOUS\DOCS GENERALi60469'vl Sincerely, Liai`t1) t'J Diane Christensen Program Administrator 14310 Frederick Street • Moreno Valle) CA 92553 • (95I ) 486-3300 - Fax (951 ) 486-3205 • Fax (951) 486-3230 w,ratir rfvcotvm.org pr/nIed on recycled paper AGENDA ITEM 3.4 January 17, 2008 TO: The Honorable Mayor and Members of the City Council FROM: Mike Emberton, Public Works Director M L.'- SUBJECT: Household Hazardous Waste Mobile Collections Program Agreement. RECOMMENDATION: By motion: 1) approve an agreement between the City of San Jacinto and the Riverside County Waste Management Department to provide a one -day Household Hazardous Waste cleanup. DISSCUSSION: In order to provide a convenient venue for residents to dispose of their household hazardous waste, the City of San Jacinto desires to contract with the Riverside County Department of Waste Management to perform this service. This one -day event is intended to provide our residents an opportunity to dispose of unneeded household hazardous waste at a controlled site within the City limits and in accordance with State and Federal regulations. The scheduled date for the Household Hazardous Waste Collection Event is February 23, 2008, from 9 am to 2 pm. The proposed site for this household hazardous waste is the City's old Corporate Yard located at Grand and Industrial Way. Residents will be notified via flyers in their water bills, two planned newspaper notifications and a website announcement. ALTERNATIVES: 1. Approve agreement with County 2. Deny Agreement 3. Discuss and give further direction FISICAL IMPACT: The overall cost will be determined by the amount and type of hazardous material collected. The county will absorb the disposal costs; however the city will incur some costs related to advertising (which is expected to be minimal). ATTACHMENTS: Household Hazardous Waste Mobile Collection Program Agreement. Page 1 of 1 1 7 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 AGREEMENT BETWEEN COUNTY OF RIVERSIDE AND CITY OF SAN JACINTO FOR HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM This Agreement is made and entered into by and between the City of San Jacinto, hereinafter called "CITY," and the County of Riverside Waste Management Department, hereinafter called "COUNTY." This Agreement establishes the responsibilities of each party concerning COUNTY'S Household Hazardous Waste ("HHW") Collection Program for CITY. RECITALS WHEREAS, CITY and COUNTY recognize that it is in the public interest to establish and implement waste diversion and separation programs to prevent disposal of hazardous waste, including household hazardous waste, in landfills; and, WHEREAS, COUNTY has a well -developed and established HHW Collection Program, for the purpose of diverting household hazardous waste; and, WHEREAS, CITY has a site for a Temporary HHW Collection Event ("Event") located on land owned by CITY at 910 Industrial Way (cross street Grand Avenue) in the City of San Jacinto (designated as City of San Jacinto Old City Corporate Yard), suitable for conducting HHW collection for the benefit of CITY and COUNTY citizens. NOW, THEREFORE, in consideration of the mutual promises, covenants and conditions herein contained, the Parties mutually agree as follows: 1. COUNTY'S DUTIES 1.1 COUNTY agrees to provide and/or perform the following services related to holding a HHW collection event: 1.1.1 Obtain and fund the services of a state certified, licensed, bonded and insured hazardous waste transportation and disposal company through the competitive Agreement with City of San Jacinto Household Hazardous Waste Collection Program PD # 60331 1 bidding process, with all costs for disposal of waste, staffing, and implementation of the program remaining the responsibility of COUNTY; 1.1.2 Provide liability coverage and indemnification to the extent specified in Section 5 below, with insurance coverage provided through COUNTY'S self- insurance program; 1.1.3 Determine that the hazardous waste disposal company contracted for the HHW Collection Event has obtained appropriate certificates of insurance that meet the criteria as established in the Code of Federal Regulations, Title 49, California Health and Safety Code, and for Workers' Compensation coverage; 1.1.4 Clean up any spills at the designated Event site associated with the Event, and upon completion of the Event, clean up the designated site to the condition existing prior to the Event; 1.1.5 Ensure that no hazardous materials of any type remain on site at the conclusion of the Event, and/or that any household hazardous waste left at the site is promptly removed upon prior arrangements by COUNTY with CITY; 1.1.6 Obtain all of the necessary permits and variances with the State of California, Environmental Protection Agency, Department of Toxic Substances Control and the County of Riverside, Community Health Agency, Department of Environmental Health, Certified Unified Program Agency known as the CUPA; 1.1.7 Ensure that staffing to assist in site security and in receiving, classifying, packaging, and manifesting the household hazardous waste received is provided, either by COUNTY or the contracted disposal company, with a representative from COUNTY supervising the activities at the HHW Collection Event; 2 Agreement with City of San Jacinto Household Hazardous Waste Collection Program PD # 60331 1 2 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 1.1.8 Ensure that the contracted hazardous waste disposal company completes the off -site transportation and ultimate disposal of the hazardous waste, in accordance with State and Federal hazardous waste management and transportation laws; 1.1.9 Act as an independent contractor in the perfouuance of its obligations hereunder, being subject to the control or direction of CITY merely as to the result to be accomplished by the services hereunder, and not as to the means and methods for accomplishing the results. COUNTY assumes exclusively the responsibility for its acts, and the acts of its employees or agents as they relate to the services to be provided under this Agreement; COUNTY shall not be entitled to any benefits payable to employees of CITY, including CITY workers' compensation benefits, and hereby holds CITY harmless from any and all claims that may be made against CITY based upon any contention by any third party that an employer - employee relationship exists by reason of this Agreement; 1.1.10 Provide regional advertising of HHW collection schedule and events. 2. CITY'S DUTIES 2.1 CITY agrees to provide a city -owned site, currently located at 910 Industrial Way (cross street Grand Avenue) in the City of San Jacinto (designated as City of San Jacinto Old City Corporate Yard), that is satisfactory to COUNTY and meets the following requirements: 2.1.1 Safety considerations; 2.1.2 Convenience to the public; 2.1.3 Safe and convenient traffic flow; 2.1.4 Available work space for handling, packaging, and transportation of hazardous waste; Agreement with City ofSmm Jacinto Household Hazardous Waste Collection Program PD # 60331 3 2.1.5 Concrete or asphalt work area; 2.1.6 Access to gates, water, electrical, and restroom facilities for the duration of the HHW Collection Event. 2.2 CITY shall be responsible for the following activities: 2.2.1 Advertising of the household hazardous waste collection events through local news media, distribution of printed flyers and/or posters, and community service organizations at CITY expense; 2.2.2 May obtain the use of volunteers for specific tasks such as traffic control, handing out of flyers, surveys, etc. with any personnel within the Collection site subject to COUNTY approval. 3. JOINT PROVISIONS 3.1 COUNTY and CITY shall undertake joint responsibility for planning and coordination meetings with the City Manager's office, Waste Management Department, City Fire Department, and other departments or agency representatives, as necessary. 3.2 The hours of operation for the Collection Event(s) will be 9:00 a.m. to 2:00 p.m. on days mutually agreed upon and scheduled sufficiently in advance for Event arrangements to be made by both Parties. 4. HHW COLLECTION PROGRAM 4.1 The Household Hazardous Waste Collection Program event shall meet the following operations standards: 4.1.1 Traffic cones will be set up to control traffic through the collection facility; 4.1.2 All vehicles will have trunks open upon entering the restricted zone and occupant will participate in a survey to be designed for both CITY and COUNTY use. 4 Agreement with City of San Jacinto Household Hazardous Waste Collection Program PD #, 60331 1 7 3 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Only authorized and trained personnel will be allowed in the restricted waste handling areas. The restricted areas will include the following: 4.1.2.1 Vehicle unloading area; 4.1.2.2 Categorization and waste packaging area; 4.1.2.3 Area for processing "unknown" wastes to determine hazard class. 4.1.3 The restricted areas (except the unloading area) will have, at a minimum, a 6 mil layer of visquene to prevent contamination of the pavement or soil. Only authorized personnel will be allowed in the restricted area; 4.1.4 Trained contracted or COUNTY staff will segregate wastes according to hazard classification, package compatible materials into Federal Department of Transportation approved hazardous materials shipping containers and fill with inert, moisture absorbent, granular, packing material as appropriate. Each shipping container will be labeled and marked in accordance with State and Federal laws and regulations; 4.1.5 Shipping papers will consist of written Hazardous Waste Manifests and Bills of Lading according to the appropriate waste stream profile; 4.1.6 COUNTY shall retain copies of each Hazardous Waste Manifest and/or Bill of Lading for a minimum of three years as prescribed by law; 4.1.7 All waste classification, packaging, labeling, marking, manifesting, and transportation for recycling and disposal of hazardous waste shall be done in accordance with all applicable Federal and State Transportation laws and regulations pertaining to hazardous materials; 4.1.8 COUNTY will have the responsibility concerning the disposition of the hazardous waste collected from the HHW Collection Program, with concurrence of the 5 Agreement with City af San Jacinto Household Hazardous Waste Collection Program PD # 60331 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 contracted hazardous waste transportation and disposal company; 4.1.9 Reuse and recycling, rather than disposal, will be considered as the primary waste management method for material that can be reused or recycled in a timely and cost effective manner; 4.1.10 Treatment methods of detoxification and/or incineration will be considered before Class I landfill disposal; 4.1.11 All final recycling, treatment, and disposal facilities considered must be authorized and found without substantial violations by the appropriate State and/or Federal regulatory agencies and found without substantial violations; 4.1.12 Effort will be made to recycle water -based paint so that it can be utilized for graffiti abatement projects or other useful purposes; 4.1.13 COUNTY or contracted personnel will remain on -site until all hazardous waste is properly packaged, stowed and removed from the event site in secured trailers to prevent the potential for spills or release to the event site, unless prior arrangements are made with the CITY; 4.1.14 During the Event, the County of Riverside Hazardous Materials Emergency Response Team will be on call; 4.1.15 COUNTY will require that this program be open and available to any resident of COUNTY and that non -residentially generated waste is excluded from acceptance; 4.1.16 COUNTY will provide a report to CITY that will quantify the amount and types of household hazardous waste collected at the planned Collection Event. Agreement with City of San Jacinto Household Ho:ordous Waste Collection Program PD # 6033 6 5. HOLD HARMLESS 5.1 CITY shall indemnify and hold harmless the County of Riverside, its Agencies, Districts, Special Districts and Departments, their respective directors, officers, Board of Supervisors, elected and appointed officials, employees, agents and representatives (the "COUNTY'S Indemnified Parties") from any liability, claim, action or damage whatsoever, including but not limited to, property damage, bodily injury, or death, based or asserted upon any act or omission of CITY, its officers, employees, subcontractors, agents or representatives arising out of or in any way relating to this Agreement and CITY shall defend at its sole expense and pay all costs and fees, including but not limited to, attorney fees, cost of investigation, defense and settlements or awards, on behalf of the COUNTY'S Indemnified Parties in any such claim or action. 5.2 COUNTY shall indemnify and hold harmless CITY, its officers, employees, subcontractors, agents or representatives (the "CITY'S Indemnified Parties") from any liability whatsoever, including but not limited to, property damage, bodily injury, or death, based or asserted upon any services of COUNTY, its Agencies, Districts, Special Districts and Departments, their respective directors, officers, Board of Supervisors, elected and appointed officials, employees, agents and representatives arising out of or in any way relating to this Agreement and COUNTY shall defend at its sole expense and pay all costs and fees, including but not limited to, attorney fees, cost of investigation, defense and settlements or awards, on behalf of the CITY'S Indemnified Parties in any claim or action based upon such liability. 5.3 With respect to any action or claim subject to indemnification herein, the indemnifying party shall, at their sole cost, have the right to use counsel of their choice and shall have the right to adjust, settle, or compromise any such action or claim without the prior consent of the indemnified party; provided, however, that any such adjustment, settlement or 7 Agreement with City of San Jacinto Household Hazardous Waste Collection Program PD # 60331 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 compromise in no manner whatsoever limits or circumscribes the indemnifying party's obligation to indemnify as set forth herein. 5.4 The provisions of this section shall survive the term of this Agreement. 6. ADMINISTRATION 6.1 COUNTY Waste Management Department General Manager -Chief Engineer (or designee) shall administer this Agreement on behalf of COUNTY. 6.2 The City Manager, or designee, shall administer this Agreement on behalf of CITY. 7. ALTERATION 7.1 No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement not incorporated herein, shall be binding on any of the parties hereto. 8. TERM OF AGREEMENT 8.1 This Agreement shall be effective as of July 1, 2007, and continue in effect through June 30, 2008, unless terminated by either party, without cause, upon thirty (30) days written notice served on the other party. 9. ENTIRE AGREEMENT 9.1 This Agreement contains the entire agreement between the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements both oral and written. This Agreement may be amended in writing with the concurrence of both parties. Agreement with City of San Jacinto Household Hazardous Waste Collection Program PD # 60331 8 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 IN WITNESS WHEREOF, the Parties have caused their duly authorized representatives to execute this Agreement on the date written below. RECOMMENDED FOR APPROVAL: Date: Les -y B Li i is, S Waste Planning Manager Riverside County Waste Management Department CITY OF SAN JACINTO COUNTY DF,$eIVERSIDE By By General Manager -Chief L ngineer Title Waste Management Department Date: ATTEST: Dorothy Chouinard, City Clerk APPROVED AS TO FORM: BEST, BEST & KRIEGER LLP Jeff Ballinger, City Attorney Agreement with City of San Jacinto Household Hazardous Waste Collection Program PD It 60331 9 FORM "' •VEijCS.>.TY COUNSEL BY: N A R. PNI. DATE AGENDA - TRANSMITTAL FORM TO: Dorothy L. Chouinard, City Clerk Enclosure: Staff Report for Consent Calendar Item VPublic Hearing Item: Notice required Copy attached Published Notices sent 7 (1 [CC or RDA] (name — brief description) City Departments Item Meeting of yes no yes no (date(s)) (date(s) Attachments include (this needs to match the attachment list in the Staff Report: A. f' B.C�f, C.,� o Other: Please provide a fully executed copy of documents to: Please record and return conformed copy Your IMMEDIATE attention is necessary Comments: Name of person that will be presenting item at the meeting DATE: [Name or Initials], [Title] S:\City Clerk\AGENDA Transmittal Form.doc AGENDA ITEM A . January 17, 2008 TO: The Honorable Mayor and Members of the City Council FROM: Tim Hults, Assistant City Manager' SUBJECT: Ordinance 08-01, approving the California Building Code Update RECOMMENDATION: Staff recommends that the City Council, provide for public comment and, by motion, approve and adopt Ordinance No. 08-01 following the second reading of Ordinance 08- 01 adopting the 2007 California Building and Fire Code updates; and by further motion read by title only: AN ORDINANCE OF THE CITY OF SAN JACINTO DELETING AND READOPTING CHAPTER 8.16 OF THE SAN JACINTO MUNICIPAL CODE, AND ADDING, AMENDING AND DELETING CERTAIN SECTIONS AND SUBSECTIONS OF CHAPTER 15.04 OF THE MUNICIPAL CODE OF THE CITY OF SAN JACINTO, CALIFORNIA PERTAINING TO THE CONSTRUCTION AND MAINTENANCE OF BUILDINGS, AND PERTAINING TO PROTECTION AGAINST CONDITIONS HAZARDOUS TO THE LIFE AND PROPERTY FROM FIRE OR EXPLOSION, AND ADOPTING BY REFERENCE THE 2007 EDITION OF THE CALIFORNIA BUILDING STANDARDS CODE, KNOWN AS THE CALIFORNIA CODE OF REGULATIONS, TITLE 24, INCLUDING THE 2007 CALIFORNIA BUILDING CODE, (INCORPORATING AND AMENDING THE 2006 INTERNATIONAL BUILDING CODE), THE 1997 UNIFORM ADMINISTRATIVE CODE, THE 2007 CALIFORNIA ELECTRICAL CODE (INCORPORATING AND AMENDING THE 2005 NATIONAL ELECTRICAL CODE), THE 2007 CALIFORNIA MECHANICAL CODE (INCORPORATING AND AMENDING THE 2006 UNIFORM MECHANICAL CODE), THE 2007 CALIFORNIA PLUMBING CODE (INCORPORATING AND AMENDING THE 2006 UNIFORM PLUMBING CODE), AND THE 2007 CALIFORNIA FIRE CODE (INCORPORATING AND AMENDING THE 2006 INTERNATIONAL FIRE CODE) AS ADOPTED BY THE COUNTY OF RIVERSIDE, TOGETHER WITH CERTAIN ADDITIONS, INSERTIONS, DELETIONS AND CHANGES THERETO. Page 1 of 3 BACKGROUND: The California Building Standards Commission recently adopted new amendments to the California Building Standards Code. The California Health & Safety Code, Sections 17958.5 and 18941.5 authorize cities and counties to modify the California Building Standards Code by adopting more restrictive standards and modifications if such standards and modifications are accompanied by express findings that they are reasonably necessary because of local climatic, geological or topographical conditions. The City last adopted the uniform codes and any amendments specific to San Jacinto in August 1999. DISCUSSION: The proposed ordinance was introduced by the City Council on January 3, 2008. It will be effective 30 days after the adoption date, or February 16, 2008. As stated above, the California Building Standards Commission recently adopted new amendments to the California Building Standards Code. The California Building Standards Code goes into effect on January 1, 2008. The City of San Jacinto will be required to enforce the California Building Standards Code. However, state law allows for cities and counties to adopt more restrictive standards when they are supported by findings that climatic or topographic conditions warrant the special standards. The proposed amendments specific to San Jacinto include a requirement for a building permit for any fence that is in excess of 18 inches in height. This is consistent with the Zoning Ordinance requirement that provides for review and a permit for any fence. The code defines a fence as any linear structure in excess of 18 inches. Additionally, staff is proposing modifications in order to provide for plan check fees that are representative of the City's costs to provide such services. Also, an amendment is proposed in order to maintain the City's requirements for erosion control landscaping on manufactured slopes. With regard to fire prevention, the City will be adopting by reference Riverside County Ordinance No. 787.3, which adopts the 2007 Edition of the California Fire Code, together with those portions of the 2006 Edition of the International Fire Code as published by the International Code Council. This was recommended by Chief Michael since the City contracts with the County for fire prevention services, including plan check and inspection. ALTERNATIVES: 1) Adopt the accompanying Ordinance 08-01, as proposed. 2) Direct City Staff to re -draft the ordinance, as directed. 3) Continue or take no action. Page 2 of 3 FISCAL IMPACT: When fully implemented, the accompanying Ordinance will have a positive fiscal impact, in that it will enable the City to recover the costs associated with enforcement of the various city codes and regulations. ATTACHMENTS: • Ordinance No. 08-01 ■ Riverside County Ordinance No. 787.3 Page 3 of 3 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF SAN JACINTO ) ORDINANCE NO. 08-01 AN ORDINANCE OF THE CITY OF SAN JACINTO DELETING AND READOPTING CHAPTER 8.16 OF THE SAN JACINTO MUNICIPAL CODE, AND ADDING, AMENDING AND DELETING CERTAIN SECTIONS AND SUBSECTIONS OF CHAPTER 15.04 OF THE MUNICIPAL CODE OF THE CITY OF SAN JACINTO, CALIFORNIA PERTAINING TO THE CONSTRUCTION AND MAINTENANCE OF BUILDINGS, AND PERTAINING TO PROTECTION AGAINST CONDITIONS HAZARDOUS TO THE LIFE AND PROPERTY FROM FIRE OR EXPLOSION, AND ADOPTING BY REFERENCE THE 2007 EDITION OF THE CALIFORNIA BUILDING STANDARDS CODE, KNOWN AS THE CALIFORNIA CODE OF REGULATIONS, TITLE 24, INCLUDING THE 2007 CALIFORNIA BUILDING CODE, (INCORPORATING AND AMENDING THE 2006 INTERNATIONAL BUILDING CODE), THE 1997 UNIFORM ADMINISTRATIVE CODE, THE 2007 CALIFORNIA ELECTRICAL CODE (INCORPORATING AND AMENDING THE 2005 NATIONAL ELECTRICAL CODE), THE 2007 CALIFORNIA MECHANICAL CODE (INCORPORATING AND AMENDING THE 2006 UNIFORM MECHANICAL CODE), THE 2007 CALIFORNIA PLUMBING CODE (INCORPORATING AND AMENDING THE 2006 UNIFORM PLUMBING CODE), AND THE 2007 CALIFORNIA FIRE CODE (INCORPORATING AND AMENDING THE 2006 INTERNATIONAL FIRE CODE) AS ADOPTED BY THE COUNTY OF RIVERSIDE, TOGETHER WITH CERTAIN ADDITIONS, INSERTIONS, DELETIONS AND CHANGES THERETO. WHEREAS, pursuant to California Government Code Section 50022.1 et seq. the City of San Jacinto ("City") may adopt by reference the California Building Standards Code, 2007 Edition as provided in Title 24 and 25 of the California Code of Regulations; and WHEREAS, the California Building Standards Commission ("Commission") recently adopted new amendments to the California Building Standards Code; and WHEREAS, California Health & Safety Code, Sections 17958.5 and 18941.5 authorize cities and counties to modify the California Building Standards Code by adopting more restrictive standards and modifications if such standards and modifications are accompanied by express findings that they are reasonably necessary because of local climatic, geological or topographical conditions; and 1 of 12 WHEREAS, the City Council finds that the proposed amendments to the 2007 California Building Standards Code ("amendments") set forth in this ordinance are more restrictive than the standards adopted by the Califomia Building Standards Commission, would decrease the potential incidence of property damage, injury and death due to fires and earthquakes, and are reasonable and necessary to mitigate local climatic, geologic or topographical conditions; and WHEREAS, the City held a public hearing on January 17, 2008 at which time all interested persons had the opportunity to appear and be heard on the matter of adopting the California Building Standards Code and other uniform codes as amended herein; and, WHEREAS, the City published notice of the aforementioned public hearing pursuant to California Government Code Section 6066 on January , 2008 and January , 2008; and WHEREAS, any and all other legal prerequisites relating to the adoption of this Ordinance have occurred. THE CITY COUNCIL OF THE CITY OF SAN JACINTO DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Findings. To the extent that the following changes and modifications to the 2007 California Building Standards Code are deemed more restrictive than the standards contained in the 2007 California Building Standards Code, thus requiring that findings be made pertaining to local conditions to justify such modifications, the City Council hereby finds and determines that the following changes and modifications are reasonably necessary due to local climatic, geological and topographical conditions, and adopts the findings provided below to support the modifications to the 2007 California Building Standards Code. A. Amendments to Appendix Chapter 1, section 105.2, paragraph (2) of the 2007 Edition of the California Building Code and Section 2-1.2.1(2) of the 1997 Uniform Administrative Code are reasonably necessary due to the following local climactic condition. The City of San Jacinto has sustained serious property damage due to extremely high Santa Ana winds, including sustained winds at over 100 miles per hour, thus necessitating the review and approval of building plans and permits for fences over eighteen inches (18"), rather than for only those fences over six fee (6') as required in the 2008 Edition of the California Building Code and the 1997 Uniform Administrative Code. B. All other changes to the Codes referenced herein are hereby found, declared and determined by the City Council to be 2 of 12 primarily procedural and non -substantive, and therefore to be equivalent for the purposes intended by the original Codes. Section 2. Section 15.04.010 of the San Jacinto Municipal Code is hereby amended in its entirety to read as follows: (a) "15.04.010 1997 Uniform Administrative Code adopted — Modifications. The Uniform Administrative Code, 1997 Edition, including all appendices, tables and indices thereto is adopted as part of the Building Code of the city of San Jacinto (copies of which are on file in the office of the city clerk) Jacinto with the following modifications: A. Section 301.2.1, paragraph (2) is amended to read as follows: 'Fences not over eighteen inches (18") shall not need a building permit'. " B. Section 304.3 is amended to read as follows: 'Plan Review Fees: When a plan or other data are required to be submitted by Section 302.2, a plan review fee shall be paid at the time of submitting plans and specifications for review. Said plan review fee for buildings or structures shall be 65% of the established building permit fee. The plan review fees for electrical, mechanical and plumbing work shall be equal to 25% of the total permit fee for each. The plan review fee for grading work shall be 35% of the grading permit fee. The plan review fee for energy shall be 15% of the building permit fee. The plan review fee for public and private improvements shall be as established by City Council resolution. Where plans are incomplete or changed so as to require an additional plan review and additional plan review fee shall be charged at the established rate.' " Section 3. Section 15.04.020 of the San Jacinto Municipal Code is hereby amended in its entirety to read as follows: (b) "15.04.020 2007 Building Code adopted —Modifications. The California Building Code, 2007 Edition, including all appendices, tables and indices thereto (copies of which are on file in the office of the city clerk), is hereby adopted as part of the 3 of 12 Building Code of the city of San Jacinto with the following modifications: A. Appendix Chapter 1, section 105.2, paragraph (2) is amended to read as follows: 'Fences not over eighteen inches (18") shall not need a building permit.' B. Section 108.1 is amended to add the following language: 'When a plan or other data are required to be submitted by Section 108, a plan review fee shall be paid at the time of submitting plans and specifications for review. Said plan review fee for buildings or structures shall be 65% of the established building permit fee. The plan review fees for electrical, mechanical and plumbing work shall be equal to 25% of the total permit fee for each. The plan review fee for grading work shall be 35% of the grading permit fee. The plan review fee for energy shall be 15% of the building permit fee. The plan review fee for public and private improvements shall be as established by City Council resolution. Where plans are incomplete or changed so as to require an additional plan review and additional plan review fee shall be charged at the established rate.' C. Appendix J (Grading), Section J110.3 is hereby added to read as follows: 'J110.3 Slopes. The faces of cut and fill slopes shall be prepared and maintained to control erosion and provide stability. Where cut slopes are not subject to erosion due to erosion -resistant character of materials, such production may be omitted. Unless otherwise recommended in the approved soil engineering or engineering geology report, cut and fill slopes shall be planted in accordance with this Section. The protection for the slopes shall be installed as soon as practicable and prior to calling for final permit approval. A. General Requirements. Cut slopes equal to or greater than 5 feet in vertical height and fill slopes equal to or greater than 3 feet in vertical height shall be planted with grass or ground cover to protect the slope from erosion and instability. Other slopes as deemed necessary by the Building Official shall also be planted. 4 of 12 B. Slopes exceeding 15 feet in vertical height shall be planted with shrubs, spaced at not more than 10 feet on center; or trees, spaced not to exceed 20 feet on center; or a combination of shrubs and trees at equivalent spacings, in addition to the grass of ground cover. The plants selected and planting patterns may be varied upon the recommendation of a landscape architect or a slope control specialist with approval of the Building Official. If a species other than those from the recommended list of plants is selected, a written statement shall be submitted by a landscape architect or slope control specialist certifying the plants suitable for erosion control and slope stability. This statement must accompany the grading plan at the time of submittal. C. Landscape and Irrigation Plan Requirements 1. Landscape Plans shall be submitted for all slopes required to be planted. The landscape plan may be incorporated as part of the grading plan unless, in the opinion of the Building Official the plan becomes too obscured to be effective. A landscape plan shall include: (a) A slope planting schedule that provides common and scientific names and specifications of all plants, number and size of each tree and scrub and the spacing of plants. (b) The location of the planting. (c) Details of the irrigation system. Landscape plans involving more than four structures shall be prepared and signed by a landscape architect. This plan shall include the details necessary to complete the project including scope of work, materials to be used (seed mixtures, plant species listed by size quantity, fertilizer used and rate of application), construction methods, maintenance and time table for project completion. 2. Except where approved by the Building Official slopes required to be planted shall be provided with an approved system of irrigation designed to cover all portions of the slopes and shall be of sufficient clarity to indicate the extent of work proposed. Specifications for devices, size and type of pipe, flow rates and precipitation rates are to be shown on the landscape plan. An approved backflow prevention device shall be installed in each irrigation system which conforms to Chapter 10 of the Uniform Plumbing Code. If the planting requirements specified in the subsection above are waived by the Building Official, the requirements specified in this subsection may be waived. 5 of 12 D. Planting Method. Planting shall commence as soon as slopes are completed on any portion of the site and shall provide for rapid short term coverage of the slope as well as long term permanent coverage. Minimum requirements shall include: 1. Planting holes shall be excavated twice as wide as the diameter and 2 inches less than the depth of the root ball of the plant. The planting holes shall be backfilled with a mixture of native soil, slowly decomposing organic matter and an appropriate fertilizer. 2. Each tree shall be staked in order to anchor the root system and to support the trunk in an upright position. Stake material shall be of adequate dimension and length to support the tree. Ties used for tying the tree to the stake shall have a broad surface to minimize rubbing or girdling and have some elasticity. In lieu of stakes a three wire tie -down system may be used. 3. Ground cover is to be spaced in such a manner that 100% coverage of the planted slope will be achieved in as short a time as possible. Spacing of ground cover shall not exceed 12 inches O.C. unless acceptable supporting horticultural evidence recommending greater spacing is furnished to the Building Official. E. Waiver of Planting Requirements. Waiver of the Planting and irrigation requirements may be approved by the Building Official if found to be unreasonable or unnecessary for one of the following reasons: 1. The erosion resistant character of material composing the slopes make planting unnecessary. 2. The unavailability of water making irrigation either impossible or impractical. 3. Slope heights are less than those requiring planting by Section 3, paragraph (H) 1.1. F. Planting Maintenance. All vegetation planted for erosion control shall be maintained in a healthy, vigorous condition. Maintenance of planted slopes shall include watering, weeding and restoration of any plant material that may die. Slopes that are affected by the future installation of walls, fences, swimming pools or any other building must be properly replanted upon the completion of subsequent projects. 6 of 12 G. Bonding. A bond for all projects involving more than four structures shall be filed with the City by the developer at the time that the landscaping plan is approved. H. Final Planting Inspection. A final planting inspection shall be required for all building sites requiring planting. For building sites not requiring a performance bond, the final planting inspection shall be approved prior to the building permit final inspection. Any required irrigation system and all planting shall be installed at the time of the final planting inspection. A functional test of the irrigation system may be required. For building sites requiring a performance bond, slope certification required by the next subsection shall be approved prior to the building permit final inspection. The final planting inspection shall be performed at the end of the one year bond period. Slope Verification. A site inspection shall be performed by the responsible landscape architect to assure compliance with the approved plans and to perform a functional test of the sprinkler system. Said landscape architect shall verify in writing to the Building Official that the soils, additives, and amendments, weed control, planting of the slopes and the installation of the irrigation system comply to the approved plans and to all the provisions of this section. Verification to contain a statement as to the grow stock vitality. J. Landscape and Irrigation Plan/Plan-Checking Fee. Before accepting a set of plans and specification for checking, the Community Development Department shall collect a plan checking fee. The amount of the plan checking fee for the landscape and irrigation plan shall be as set forth by City Council resolution. K. Landscaping Permit Fees. A fee for each landscaping permit shall be paid to the Community Development Department as set forth by City council resolution.' " Section 4. Section 15.04.030 of the San Jacinto Municipal Code is hereby amended in its entirety to read as follows: "15.04.030 2007 Mechanical Code adopted -Modifications. The California Mechanical Code, 2007 Edition, and including all appendices, tables and indices thereto (copies of which are on file in the office of the city clerk), is adopted as the Mechanical Code of the city of San Jacinto." Section 5. Section 15.04.040 of the San Jacinto Municipal Code is hereby amended in its entirety to read as follows: 7 of 12 Section 6. Section 7. Section 8. Section 9. "15.04.040 2007 Plumbing Code adopted —Modifications. The California Plumbing Code, 2007 Edition, and including all appendices, tables and indices thereto (copies of which are on file in the office of the city clerk), is adopted as the Plumbing Code of the city of San Jacinto." Section 15.04.080 of the San Jacinto Municipal Code is hereby amended in its entirety to read as follows: "15.04.080 2007 Electrical Code adopted —Modifications. The California Electrical Code, 2007 Edition, and including all appendices, tables and indices thereto (copies of which are on file in the office of the city clerk), is adopted as the Plumbing Code of the city of San Jacinto." Section 15.04.120 of the San Jacinto Municipal Code is hereby amended in its entirety to read as follows: "15.04.120 Violation —Penalty. A. Penalties. It shall be unlawful for any person, firm or corporation to erect, construct, enlarge, alter, repair, move, improve, remove, convert or demolish, equip, use, occupy or maintain any building or structure or cause or permit the same to be done in violation of this code. B. Violation of the provisions of this chapter or the 2007 Building Code is deemed to be a misdemeanor punishable by a fine or by imprisonment, or by both fine and imprisonment. A person is guilty of a separate offense each day during which he commits, continues or permits a violation of this chapter or the 2007 Building Code. C. Violation of this chapter is declared to be a public nuisance, and the city attorney may institute necessary legal procedures for the abatement, removal or enjoinment thereof in the manner provided by law, or may take such other steps as he or she deems necessary to accommodate these ends. The application of any penalty shall not be held to prevent the enforced removal of prohibited conditions." Chapter 8.16 of the San Jacinto Municipal Code is hereby repealed in its entirety. A new Chapter 8.16 is hereby added to the San Jacinto Municipal Code to read as follows: 8 of 12 "Chapter 8.16 FIRE CODE Sections: 8.16.010 Findings and adoption of the California and International Fire Code. Sec. 8.16.010 Findings and adoption of the California and International Fire Code. A. Findings. The City Council of the City finds as follows: 1. That the International Fire Code, 2006 Edition, adopted by the International Code Council (ICC), is a nationally recognized compilation of proposed rules, regulations, and standards of the ICC. 2. That the International Fire Code has been printed and published as a code in book form within the meaning of Section 50022.2 et seq., of the California Government Code and such code has been adopted and amended by the California Building Standards Commission into the California Code of Regulations (CCR) as Title 24, Part 9, titled the California Fire Code, 2007 edition. 3. That one copy of the 2007 California Fire Code and 2006 International Fire Code, certified by the City Clerk to be a true copy has been filed for use and examination by the public in the office of the City Clerk prior to the adoption of the ordinance codified in this chapter. 4. That the County of Riverside has, by Ordinance No. 787.3, adopted, with certain amendments, the California Fire Code edition of the 2007 California Code of Regulations Title 24, Part 9, Appendices Chapter A, B, C, E, F, G, and H, with the exception of Appendice Chapter D. 5. That the sections of said code may be referred to by the same number used in such published compilation preceded by the words "Riverside County Fire Code Section" or "International Fire Code Section" or "Fire Code Section." B. Adoption of Fire Code. The City Council of the City of San Jacinto hereby adopts the 2007 Edition of the California Fire Code, together with those portions of the 2006 Edition of the International Fire Code as published by the International Code Council, including all applicable findings and Appendix Chapters, all as adopted by 9 of 12 the County of Riverside by Ordinance No. 787.3, except to the extent inconsistent with any other City ordinance. 1. Whenever reference is made in the Riverside County Fire Code to any particular Riverside County official, body or division, such reference shall be deemed to refer to the City's applicable corrolary official, body or division, as applicable. Specicially, but without limiting the application of the foregoing, whenever the following terms are used in the Riverside County Fire Code, they shall have the following meanings: (a) Riverside County Board of Supervisors or Board of Supervisors shall mean the City Council of the City of San Jacinto. (b) Riverside County Sheriff shall mean the Police Chief of the City of San Jacinto. (c) Riverside County Sheriffs Department shall mean the Police Department of the City of San Jacinto, as established and maintained by direction of the City Council from time to time." Section 10. CEQA. The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Section 11. Severability. Should any provision, section, paragraph, sentence or word of this chapter be determined or declared invalid by any final court action in a court of competent jurisdiction or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences or words of this chapter shall remain in full force and effect. Seciton 12. Publication. The City Clerk shall certify as to the adoption of this Ordinance and shall cause a summary thereof to be published within fifteen (15) days of the adoption and shall post a Certified copy of this Ordinance, including the vote for and against the same, in the Office of the City Clerk, in accordance with Government Code Section 36933. Section 13. Effective Date. This ordinance shall take effect and be in full force on the 30th day from and after its second reading. 10 of 12 Introduced at a regular meeting of said City Council on the 3rd day of January, 2008, by the following vote: MOVED, PASSED, AND ADOPTED at a regular meeting of the City Council on the 17th day of January, 2008 by the following vote: Ayes: Nays: Absent: Abstain: ATTEST: Dorothy L. Chouinard, City Clerk APPROVED AS TO FORM: Jeff Ballinger, City Attorney Best Best & Krieger LLP City of San Jacinto By Jim Ayres, Mayor 11 of 12 CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE)ss CITY OF SAN JACINTO ) I, Dorothy L. Chouinard, hereby certify that the attached is a true copy of Ordinance No. 08-01 introduced by the City Council of the City of San Jacinto, California, at a regular meeting held January 3, 2008. Ordinance No. 08-01 was approved, passed and adopted at a regular meeting held the 17th day of January, 2008. Witness my hand and official seal of the City of San Jacinto this day of , 2008. Dorothy L. Chouinard, City Clerk 12 of 12 DRAFT ORDINANCE NO. 787.3 AN ORDINANCE OF THE COUNTY OF RIVERSIDE ADOPTING THE 2007 CALIFORNIA FIRE CODE AND 200:7 CALIFORNIA BUILDING STANDARDS CODE IN THEIR ENTIRETY FORtifftEGULATING AND GOVERNING THE SAFEGUARD OF LIFE AND PROPTY FROM FIRE AND EXPLOSION HAZARDS (ARISING FROM THE STORAd ;tHANDLING AND USE OF HAZARDOUS SUBSTANCES, MATERIALS 'DEVICES] AND FROM CONDITIONS HAZARDOUS TO LIFE OR PROPETI'IN THEOCCUPANCY OF BUILDINGS AND PREMISES IN THE COUNTYliF RIVERSIDE, AND��2) PROVIDING FOR THE ISSUANCE OF PERMITS AND THF, COLLECTION OF FE1 THEREFOR. Ai The Board of Supervisors of the County of Riversidelatdains as follows: An Ordinance of the Riverside Cq noire Departmenl~do ting the 2007 edition of the And 2 in its entirety and as all California Fire Code and 2007 California Building Riverside Fire Department LQp anal and Fir e 'revention standards to be referred to as the Fire Code of Riverside4C2ii and property hazardous substances the O"cctiP4acy of buildings and premises in the County of Riverside providing for the issuance of permits and collection of fe s. The above -referenced codes are adopted in its entirety as Fire Deiartment, reg Volume amended hereinbelm i]ating and governing the safeguarding of life arising from the storage, handling and use of evices, and from conditions hazardous to life or property in Eza ..M Section 1. REPEALS. RIVERSIDE COUNTY ORDINANCE NO. 787.2 is hereby repealed in its entirety and fully replaced by this ordinance, as amended. A. RIVERSIDE COUNTY ORDINANCE NO. 546 remains repealed, provided, however, that this ordinance shall be construed as a continuation of Ordinance 1 No. 546, except as to provisions of this ordinance which are inconsistent therewith. Section 2. FINDINGS AND ADOPTION OF THE INTERNATIONAL AND STATE CODES. A. FINDINGS. The Board of Supervisors of the County oRiverside hereby finds as follows: (1) That the International Code Council 1s a private ganization which has been in existence for at least three (3) years. (2) That the California Fire Code; 2007 Edition, and the Calif°, a Fire Code Standards published by InternatiCode Council, are nationally recognized compil said organization. f proposed ru egulations, and standards of (3) Thatfhe International Flit` ode has h,een printed and published as a code within the earring of Section 50022.2 et seq., of the � fly dde and said code has been adopted and e California Building Standards Commission into the a Codof Regulations (CCR) as Title 24, Part 9, titled the is Fire Code, 2007 edition. (4) tine (1) copy of each of the following codes has been certified by the Clerk of the Board of Supervisors to be a true copy, and has been filed for use and examination by the public in the office of the Clerk of the board of Supervisors prior to the adoption of this ordinance: a. the California Fire Code (and Standards), 2 (5) b. the California Building Code (and Standards), That the sections of the California Fire Code and California Fire Code Standards may be referred to by the same number used in said published compilation preceded by the words "Riverside County Fire Code Section" or "International Fire Code Section" or "Fire CodQ,,Section." (6) That added protection from new development is necessary to supplement normal Fire Department response resources avai' e in areas impacted by new development to provide immediate fire protection qr life and safety ram' of single family residential asid multiple occupancy occupants during fire occurence. The additional requirements and standards herein, including but not limited to enhancaed on -site protection o f property and occupants, are necessary to properly p ex* (b) e health; safety, and welfare of the future reside .ts and worker's of Riverside County based upon rA at i 6-Minor's- Generally, Riverside County has an arid clung#e Annual rainfall varies from three (3) inches in Blythe to thirty-three (33) inches in Pine Cove. Hot, dry Santa Ana winds d common to areas within Riverside County. These winds constitute a contributing factor for small fires that originate in high density developments to spread quickly and create the need for an increased level of fire protection. Geologic and Topographic: 3 1. Riverside County includes deserts, mountains, brush covered wild lands, and agricultural lands. Elevation ranges from three hundred (300) feet below sea level (Salton Sea) to mountains over ten thousand (10,000) feet high. Topography extends from flat to 25% slope for habitable land. 2. Traffic and circulation congestion ins urban areas are an impetus to extreme travel distances in rural and ild land areas, often increasing Fire Department response time to nnergencies, thus increasing risk tog 11fe and property, thus creating a need for enhanced on -site protection. 3. There are tw Majorearthquake faults which bisect the County; 1) the San Andreas Fau 2) the San Jacinto Fault. In addition, are numerouminor faul sW stantial amount flare 'throughout the County. of property and persons located within substantially likely to be impacted by es, landslides, wind erosion, blown sand, flooding, and ildfires Placement of multiple occupancy buildings, location of Renal roads, and fire department staffing constraints due to revenue limiting state legislation, have made it difficult for the Fire Department to locate additional fire stations and provide staffing sufficient to concentrate fire companies and personnel to control fires in single and multi -story retail, commercial, and industrial buildings, making enhanced, built-in protection necessary. B. ADOPTION OF INTERNATIONAL AND STATE FIRE CODES. The Board of Supervisors of the County of Riverside hereby adopts as amended, revised and supplemented: 1) the California Fire Code edition 2007 California Code of Regulations Title 24 Part 9, Appendices Chapter A, B, C, E, F, G, and H together with the 2007 California Building Code and, each in its entirety, with the exception of Appendix D of the California Fire CodeThe provisions of the above referenced codes, standards and appendices shall apply to a)1 of the unincorporated areas of Riverside County; and Shall apply to 1nc'�orporated areas of Riverside County through ratification The provisions of the above referenced car standards and appendices together with Chapter 7A of the Cal d is Fire Code regarding materials and construction methods for exterior wild fired exposufeas appropnate, shall apply to all of the unincorporated areas of Riverside County, aal shall apply to incorporated areas of Riverside Countyt rough ratification. The, provisions the above eferenced codes, chapters, standards and appendices s„ adopted ill include any amendments, revisions and supplements made subsequent tote adoption of this ordinance. Sectiorir3' AMEN,ENTS TO THE CALIFORNIA FIRE CODES. The Codes, aft"ers, Standards and Appendices are amended as specifically set forth in the following Chapters herein: CHAPTER 1 APPENDIX ADMINISTRATION PERMITS —page 6 CHAPTER 2 DEFINITIONS page 9 CHAPTER 4 EMERGENCY PLANNING AND PREPARDNESS-page 11 5 paragraph, sente CHAPTER 5 FIRE SERVICE FEATURES page 11 CHAPTER 6 BUILDING SERVICES AND SYSTEMS page 18 CHAPTER 9 FIRE PROTECTION SYSTEMS page 19 CHAPTER 22 MOTOR FUEL DISPENSING FACILITIES page 26 CHAPTER 23 HIGH PILED COMBUSTIBLE STORAGE page 27 CHAPTER 25 TIRE REBUILDING AND TIRE STORAGE page 2 CHAPTER 33 EXPLOSIVES AND FIRE WORKS page 28 CHAPTER 35 FLAMMABLE GASES page 32 CHAPTER 38 LIQUIFIED PETROLEUM GASESpa APPENDICIES page 33 PENALTIES page 35 CHAPTER 1 ADMINISTRATIQN PER1V Section 101.4 of thd,ClfQiia Fire Code -is hereby amended to read as follows: Section 101,4 EUERABITTY. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance i or uncoStitutionali ,not affect held to be invalid or unconstitutional, such invalidity e validity or constitutionality of the remaining portions of this ordinance, it being expressly declared that this ordinance and each section, subsection, e, clause and phrase thereof would have been adopted, irrespective of the fact 4. that one or more other section, subsection, paragraph, sentence, clause or phrase be declared invalid or unconstitutional. Section 103.4 of the California Fire Code is hereby amended to read as follows: Section 103.4. LIABILITY. Any liability against the County of Riverside or any officer or employee shall be as provided for in California Government Code and case law. 6 Fire suppression, investigation and rescue or emergency medical costs are recoverable in accordance with California Health and Safety Code Sections 13009 and 13009.1. Any person who negligently or intentionally, or in violation of law, causes an emergency response, including but not limited to, a traffic accident or spill of toxic or flammable fluids or chemicals, is liable for the costs of securing such emergency, including,those costs set out in Government Code Section 53150, et seq. Any expense incurred hyy the fire department for securing such an emergency situation shall constitute a debt of such erson and shall be collectable by the County of Riverside, or political subdivision thereof if incorporated, in the same manner as in the case of an obligation under contract, expressed or implied. Section 104.1of the California Fire Code is hereby amei ed to read as follows: Section 104.1. AUTHORITY OF T IRECHIEF AN FIRE DEPARTMENT. The chief is authorized to administer, interpret and .e orrce the California Fire Code. Under the chiefs direction, the Rverside`xC oty Fire Dep'yarkment is authorized to enforce all ordinances of the County of Riverside pert4inin ishrient of dangerous or hazardous fires. handling of hazardous materials. (4) The insfajlation a`nd maintenance of automatic, manual and other private fire alarm systems anie extinguishing equipment. (5) The maintenance and regulation of fire escapes. (6) The maintenance of fire protection and the elimination of fire hazards on land and in buildings, structures and other property, including those under construction. (7) The maintenance of means of egress. 7 (8) The investigation of the cause, origin and circumstance of fire and unauthorized releases of hazardous materials. Section 104.2.1 of the California Fire Code is hereby added to read as follows: Section 104.2.1. SERVICE AND PERMIT FEES. Fees for services and permits shall be as set forth in Riverside County Ordinance No. 671. Payment shall be made at the time of application or as otherwise provided for in Riverside County Ordinance 671. Fees for reproduction of documents shall be $ 15.00 *record� Fees for reproduction of photographs shall be $, 3"00 per picture. Section 104.3 of the California Fire Code is amended to read as follows•• a D PEACE OFFICERS. Section 104.3. FIRE DEPARTMENT PERSONN (1) The chief and his or her designs ale authorized an' directed to enforce all applicable State fire laws and flip, p this code and he shall perform such related dutiesbe fixed by' aBoard of,Supervisors, and for such purposes, he or s)�e shall have the power of a peace officer. (2) The following persons are hereb authorized to interpret and enforce the provisions of this Co2excepsvrovided in Section 101.4) and to make arrests and issue citations as authtrized by'w: he Unit Chief and peace officers and public officers of the California ent of Forestry and Fire Protection. 2. The Fire Chief, Peace Officers and Public Officers of the Riverside County Fire Department. 3. The Riverside County Sheriff and any Deputy Sheriff. 8 4. The Police Chief and any Police Officer of any city served by the County Fire Department. 5. Officers of the California Highway Patrol. 6. Peace Officers of the California Department of Parks and Recreation. 7. The law enforcement officers of the Federal Bureau ogand management. Section 104.6.5 of the California Fire Code is hereby amended to read as follows: Section 104.6.5. Records and Reports requests for comes of pu"�ti and legal documents, photographs, etc., relating to department activities are a ailable as authorize l y law through the Fire Departments Custodian of Records. All docume frequesaNball be in writing, accompanied by a check made payable to the Riverside County Fire Departent, in the amount(s) set forth in Section 104.2.1 Section 105.6.14 of the California Fit Code ns h` eby amended to read as follows: Section 105.6.14 EXPLOSIVES An paerating peitit is required for the manufacture, storage, handling, sales reuse of any quantity oft,pxp osrve material, fireworks or pyrotechnic special effects. The determine; Police, Aiall be obtai �Ka= liief with concurrence of Sheriff, or Chief of The chief may impose conditions and procedures as to protecttlie ublic health an 1 afety haled upon the blasting operation. The chief, shall provide the blaster .1,11 he additions conditions or procedures in writing and the blaster shall comply with them until the ila"stn pennit expires or the Sheriff is satisfied they are no longer required and cancels the additional requirements. The blaster shall permit the chief or his designee, to inspect the blast site, blast materials, explosives or explosive storage magazines at any reasonable time. CHAPTER 2 DEFINITIONS. 9 Section 202 of the California Fire Code is hereby amended to add the following to the list of definitions: FIRE CHIEF OR CHTFF shall mean the Fire Chief of the County of Riverside or his authorized representative. HAZARDOUS FIRE AREA is land other than state designatedfire hazard severity zone of FHSZ or local designation of FHSZ which is covered with glass grain, brush, or forest, whether privately or publicly owned, which is so situated or is f such inaccessible location that a fire originating upon such land would present an abnormally difficult job Rression or would result in great and unusual damage through' flz or tjsuling erosion. £uch areas are designated on the maps entitled "Hazardpus Fire Areas of Riverside County" on file in the office of the Clerk of this Board and in the office o t i F ,Chief. "High-rise Building . p "High-rise ss construction or occu department vehicular acce Mi h feet,a every building of any type of more than A.745 feet above the lowest floor level of fire se structure" means buildings measured from 55 feet to 75 e lowest floor 1ee1 of fir department vehicular access. MODE' ROCKET shall mean any toy or educational device which weighs no more than 500 grams, includiir e engine and any payload that is propelled by model rocket engine. MODEL ROCKET ENGINE shall mean a commercially manufactured, non -reusable rocket propulsion device which is constructed of a nonmetallic casing and solid propellant, wherein all of the ingredients are self-contained so as not to require mixing or handling by the user and which have design and construction characteristics determined by the State Fire Marshal to provide a reasonable degree of safety to the user. 10 ed. Fire0a CHAPTER 4 EMERGENCY PLANNING AND PREPAREDNESS. Section 404 of the California Fire Code is hereby amended to add: Section 404.2. #14 FIRE SAFETY AND EVACUATION PLANS. Where Required. An approved fire safety and evacuation plan shall be prepared and maintained for the following occupancies and buildings: 14. Windowless buildings having an occupant load of 5, CHAPTER 5 FIRE SERVICE FEATURE= N Section 501.2 of the California Fire Code islreby amended to add: Section 501.4. TIMING OF INSTALLATION. Fire apparatus access roads and a permanent water supply for fire protectii. all be installed ancLmade serviceable prior to and 00, during the time of construction. TemporaryN street ig ns shall be nstalled at each intersection when construction of new oadways allows passage by vehictesin accordance with section 505.2 tY set forth hereinbelovv Section 503.1 of the. 50.1 Where Rk accordance wi# i Sect}'*n 503.1.1 through 503.1.3 set forth hereinbelow. The g 4r Yerside Cottny Fire Department shall be the only authority authorized to ode*hereby amended to add: designate Fir6 lanes. Section 503.1.1 of the California Fire Code is hereby amended to add: aratus access roads shall be provided and maintained in 503.1.1 Exception Delete provision #3 in its entirety. Add Sections 503.1.1.2, and 503.1.1.3 as follows: 11 503.1.1.2 FENCES. When fences are installed that cause the distance from an approved fire department access road to exceed the maximum distance allowed in Section 503 herein, a gate shall be provided in the fence to maintain the required fire department access. The gate shall be a minimum four (4) feet in width and be equipped with a key box and or lock accessible from both sides in accordance with Section 506 herein. 503.1.1.3 Other obstructions to access. When other obstilirs are installed that cause the distances from an approved fire department access roa 1,exceed the maximum distance allowed in Section 503 herein, the F 7Chief"is authorize vn fire protection as specified in Section 901 Section 503.2.1.1 of the California Fire Code is here: 503.2.1.1 Loading areas and passage dr 1=pft areas. amended to add: quire additional On private property, where fire apparatus aeces roads are utilized for loading or N *" unloading or are utilized tor. passenger drop-off or pick-up, an additional eight (8) feet of width shall b'e minimum required acees; fiction 503.2.7`o':, re apparatus access road. This width is in additional to the is Fiore Code is hereby amended to add: 503. The grade of a fire apparatus access road shall be within the limits established by the Fire based on the fire department's apparatus, however, no grade will exceed 15 percent. At the end of the first paragraph, add: Grade transitions shall not exceed Riverside County Fire Department apparatus maximum approach and departure angles as determined by the Fire Chief. Section 503.3 of the California Fire Code is hereby amended to add: 12 503.3. Fire apparatus access roads shall be identified by curbs painted red on both the top and face along the entire length of the fire apparatus access road. Where no curb exists or a rolled curb is installed, a 6 inch wide red strip or approved posted signs applied the full length of the fire apparatus access road shall be installed. (See Riverside County Fire Depaitnient standard that is incorporated herein by reference). Exception: On school grounds this requirement shall be nnimented as approved by the Chief. Section 202 of the California Fire Code is hereby amended to add: 504.1 Key boxes and padlocks required br fire department Bess shall be in accordance with Section 506. 504.1 shall be furtheil,,wended by ad paragraph: " ground ladder acces exteuo` Distariee. a;m the following sentence at the end of the first to be flat and accessible on all sides of the building were means to reach the highest point on the building from the ding for finish grade shall be flat as required by the Fire of. Obstructions will not be ced as to interfere with ground ladder placement." Section of the Clfornia Fire Code is hereby amended to add: 505.4 Multiple1iuildings at a single address. Each building shall display its specific alphabetic or numerical designation that shall be clearly distinguishable from the fire apparatus access road. Section 508.1 of the California Fire Code is hereby amended to add: Section 508.1 - Required Water Supply 13 e4Galifo An approved permanent water supply capable of supplying the required fire flow for fire protection shall be provided by the developer prior to the commencement of construction to all premises upon which buildings or portions of buildings are hereafter constructed or moved into or within the jurisdiction of Riverside County. Water supplies for fire protection and hydrants shall be in accordance with Appendix4Band Appendix C of the California Fire Code. Section 508.2.1 of the Califomia Fire Code is hereby `anended .Sfollows: 508.2.1 — Private Fire Service Mains. Privat re service mains anappurtenances shall be installed in accordance with NFPA 24,andt e applicable provisions ofl4 PA 13. Section 508.3 of the California Fire Code is hereby a tided as follows: Section 508.3- Fire flow requirements fair buildings or portmns of buildings and facilities shall be determined by an approved ietho of the CalifomiaFire Section 508.4 of 50; Co the Fire Chief or Appendix B a Fire Code is hereby amended as follows: he Fire Chief shall be notified, when required, prior to the :`gists shall be witnessed by the Fire Chief when required by th5 e Chief. Doge mentation which shall be provided to the Fire Chief prior to plan review. Section 509.1 of the California Fire Code is hereby amended to add: 509.1 Features. Where required by other sections of this code and in all buildings classified as high-rise buildings by the CBC and as amended by this code for buildings between 55 to 75 feet in height a fire command center for fire department operations shall be provided. The Fire Command Center shall be located adjacent to the main lobby and 14 shall be accessible from fire department vehicular access or as approved by the Fire Chief. The fire command center shall be separated from the remainder of the building by not less than a (delete 1) 2-hour fire barrier constructed and in accordance with section 706 of the California Building Code or horizontal assembly cons tr cted in accordance with section 711 of the California Building Code, or both. The room shall provide direct access from the buildingexterior at the lowest level of fire department access and be a minimum of 96 square feet with a min -um dimension of eight feet. A layout of the fire command cente and allFfeatures required by tliis section AWN to be contained therein shall be submitted for approval prior to installation. The fire command center shall comply w� PA 72 and pp1icable provisions of the Electrical Code, and shall contain the=followiii =�E t4. n• • N -,,we -m communication units sha11 comply with section 907.2.12.2 4 1. The emergency of the California 2 Survivability. Intez onneetrng�cablest;between the Fire Command Center and the remote control<equipment viil?in evacuation signaling zones, and notification appliance co, ri i 1 equipment wrtk n notification zones shall be protected from attack by Fire. Sectioi''St79.1.1. Mid -rise buildrhgseshall be enhanced with high-rise provisions as set forth in Section 509.1 of the California Fire Code. The Fire Command Center located inside of enhanced buildings shall contain the following features: 1. An emergency voice/alarm communication system unit, 15 2. A Fire -detection and alarm annunciator system, 3. Status indicators and controls for air -handling systems, 4. The firefighter's control panel required by section 909.16 herein for smoke control systems installed in the building, 5. Controls for unlocking stairwell doors simultaneously, 6. Sprinkler valve and water -flow detector display panels, 7. Emergency and standby power status indicators, 8. Fire pump status indicators, and 9. Schematic building plans indicating the t t cal floor plan and detai1i tine building core, means of egress, fire protection systems afire -fighting equipment and fire department access, Section 509.2 of the California Fire Code is 509.2 Fire Command Center Identificati n. The fire command center shall be identified by a permanent andeasrlykvisible sign statxng'Fire Dept. Command Center" located on all door Yo the fire command center, See Fire Department Standards.) ctions commenevi with 5l i,Ql of the California Fire Code are hereby added: Sectnonts511.01 Radio Aver4e 511.01.1 kept as o0herwise provided in this article, no person shall erect, construct or y modify any bunlnng or structure or any part thereof, or cause the same to be done which a fails to support adequate voice and/or data radio coverage for any emergency response personnel within the structure or the area immediately surrounding the structure or building. A final inspection shall not be approved for any building or structure that fails to comply with this requirement. 16 non-existent radj cdvt review by t 511.01.2When required by the Fire Chief, approved radios, repeaters, relays, signal amplifiers, antennas, coaxial cables, passive signal conductors, conduits and access, secondary power source and other equipment as deteiniined shall be provided within buildings to ensure emergency response personnel radio and data communications to from and surrounding buildings and structures and emergencytrcommunications centers. (See Fire Department Standards.) Section 511.02 of the California Fire Code is hereby ainende 511.02 Scope 511.02.1 The provisions of this article shall apply to any?rnew residential o commercial buildings or structures or any commercial tenanentiprovements that affect more than twenty five percent (25%) of the sjja e, r=, are determined to be within Riverside, Cou areas An} onstuctiod-as defined above will be subject to ogtage of the existingbuilding or structure, that e" Riverside Oounty Fire De Divisiowand the deve Department connn areas will be subject`: the addito epazfinent established marginal or anent Planning and /or Communications rig owner may be responsible for improving Fire the affected area. Any construction performed in these the addition of new communications facilities, if needed, and/or Hof publie 'safety radio system enhancement equipment in the building, to enhance radio x Verage to and from Department Standards.) existing communications facilities. (See Fire Section 511.03.2 of the California Fire Code is hereby amended to add: 511.03.2 17 At the time the building permit is issued, the Riverside Comity Fire Department's Communication and Technology units, in cooperation with appropriate fire and law enforcement departments, shall determine the frequency range or ranges that must be supported. For the purpose of this section, adequate radio coverage shall constitute a successful communications test between the building and the co, unications centers for all appropriate emergency service providers for the buildi Section 512 of the California Fire Code is hereby mended to add: Section 512. Fire Department Breathing Apparatus Air Systems All buildings having floors used for hum ccupanc 3ocated five (5) sstunes or more above or below the lowest level of fire department :vehicular access shall be equipped with an approved breathing apparatus air refilling systei uch system shall provide an adequate pressurized air supply throe h a pe `11 cnt pipin ystem for the replenishment of self contained bicatliing apparatus carried by fine suppression, rescue and other personnel in t ee erformance of their duties. Location and specification of access stations and the install tionro#<such breathing apparatus air refilling system shall be made irsa='accordance epartment Standar rements and standards of the Fire Chief. (See Fire CHAPTER 6 BUILDING SERVICES AND SYSTEMS Section 606 California Fire Code is hereby amended as follows: 606.8 Machinery rooms that use refrigerant shall have a detector with audible and visual alarms. The alarm signaling devices shall comply with the audible and visual requirements from NFPA72. The detector, or a sampling tube that draws air into to the detector, shall be located in an area where a refrigerant leak may be expected to 18 concentrate. The alarm shall be actuated at a value not greater than the corresponding TLV-TWA values shown in the California Mechanical Code for the refrigerant classification. Detectors and alarms shall be placed in one or more locations to insure maximum notification to all occupants. Section 609.2 of the California Fire Code is hereby amendedto add: Added 609.2 Exception: Fire Stations where the use of the t commercial -.appliance is by station ,rw personnel and not for the intention of a commercial cooking facility a defined by the California Mechanical Code. CHAPTER 9 FIRE PROTECTION SYSTEMS Section 901.3.1 of the California Fii�eCode is hereby amended to add: 901.3.1 Modifications No person shall remtive or modify anfire protection system installed or maintained under the provisiensaof the California Fire °Odd without approval by the Fire Chief. „kae is hereby amended as follows: aintenance. Sectnoof the Cf 901.6 Inspection Fire detection, alar nd extinguishing systems shall be maintained in an operative condition' ;t all times and shall be replaced or repaired where defective. It shall be the 444 responsibility ofuthe owner to insure that these requirements are met. Non -required fire protection systems and equipment shall be inspected, tested and maintained at reasonable intervals of time or removed. Prior to the removal of any fire protection system, a permit shall be obtained from the Fire Chief. Section 902 of the California Fire Code is hereby amended to add: 19 902 COMMON AREA For the purposes of ADA compliance for visual notification, a common area shall be a room, space, or element made available for use of a restricted group of people (example, occupants of a homeless shelter, the occupants of an office building, or the guests of such occupants). Common areas shall include restrooms, hallway, lobbies, meeting and conference rooms, classrooms, cafeterias, filling and photcopy rooms, employee break rooms, open office areas exceeding 300 square feet; xaminai and similar areas that are not used solely as emp'loyeee"work areas. and treatment rooms, cha.nical, electrical and telephone closets, janitor closets, an filar now occupied space at are not common areas or assigned work areas are not requlxet,to have visual alarm devises. Section 202 of the California Firee is Hereby amended as follows: Section 903.2 All occupancies 1. In all new occupancies which exceed a -fire flow of one thousand -five hundred (1,500) gallons per minute Section 993 2w 0,.1 of tl% " alifornia`Fi Code is hereby amended as follows: .10.1 - Stone d basirtits without openings. An automatic sprinkler system shall b stalled in every story or basement of all buildings where the fire flow exceeds 1500 gpm ant wheti sere is not provided at least one of the following types of exterior openings: An itomatic sprinkler system shall be installed in every story or basement where the floor area exceeds 1500 gpm fire flow regardless of the exterior openings. Section 903.2.10.1.1 of the California Fire Code is hereby amended as follows: Section 903.2.10.1.1 Underground Buildings 20 Opening dimension and access. Openings shall have a minimum dimension of not less than (delete 30) 36 inches (762 mrn). Such openings shall be accessible to the fire department from the exterior and shall not be obstructed in a manner that the fire fighter or rescue cannot be accomplished from the exterior. Section 903.4.3 of the California Fire Code is hereby amended as follows: 903.4.3 Floor Control Valves. Approved supervised irfdieat3on control valves shall be provided at the point of connection to the riser on eachfloor (de-0 et High-rise buildings) in buildings five or more stories in height unless otherwise approved ly jthe Fire Chief. Valve locations will be determined and approve, Section 905.3 of the California Fire Code is here 905.3.11 High-rise Building Stan p the;Fire Chief. ended to add section 905.3.11: tandpipe risei;Mglall be a combination of standpipe and sprinkler risers using a'iMnimUrn pip ize of 6 inch. Shut-off valves and water -flow device's sh each standpipe. shal 'provided on'each floor at the sprinkler system connection to �F. fire department connections serving combination systems ach other and located at opposite sides of the building or as ermined by ti e C1ii i Weast one of the fire department connections shall be corinehted to the riswa ove a riser isolation valve. Section 907 2.2.1 of the California Fire Code is hereby amended as follows: 907.2.2.1 - A minimum number of listed smoke detectors shall be installed in residential aircraft hangers as defined in the California Building Code and shall be placed with a spacing as per NFPA 72. The smoke detectors shall be interconnected into the residential smoke alarms or an audible device shall be used in all sleeping areas of the dwelling if 21 hangers are attached to a residence. A separate audible fire protection device shall be provided when the residential aircraft hanger is not attached to a residence. Section 907.2.19 of the California Fire Code is hereby amended as follows: 907.2.19 - All underground buildings shall be equipped throughout with a manual fire alarm system, including an emergency voice/alarm communrcation system installed in accordance with section 907.2.12.2 herein. Section 907.91 of the California Fire Code is here s follows: 907.9.1 Zoning indicator/fire alarm enunciator panel - A zoning indicator „panel and the associated controls shall be provided mapproe""d, location. This visual zone indication shall lock in until the •system is reset and s1 I1 trot be canceled by the operation of an audible alarm silencing switchthe fiie.alarm enunctatorpanel shall be installed in a location that is visible from the lobby or areav'a response entrance: It shall be permissible to locate the fire alarm panel in a room to the primary fire department immediately adjacont to a lobby provided the;oor to the lobby room is accessible to the visiblefro_m the lobby -and is provided with a permanent, visible placard e fire`ari� control panel. e California Fire Code is hereby amended as follows: 907.10.1.2 907.10.1.2 Employee Work Areas. Where employee work areas have audible alarm coverage, the notification appliance circuits serving the employee work areas shall be initially designed with a minimum of 20 percent spare capacity to account for the potential of adding visible notification appliances in the future to accommodate hearing impaired employees. 22 Section 908.3 of the California Fire Code is hereby amended as follows: 908.3 Highly toxic and toxic materials. Where required by Section 3704.2.2.10 of the California Fire Code, for indoor storage and use of highly toxic and toxic compressed gases, a gas detection system shall be provided to detect the presence of gas at or below the permissible exposure limit (PEL) or ceiling limit of the gay for which detection is provided. The system shall be capable of monitoring t er'd scharge from the treatment system at or below one-half the immediately dangerous to life an l wealth (1DLH) limit. Exception: A gas -detection system is not required for toxic gases whene physiological warning threshold level for the gas is at a level Ulow the ccepted PEL for YI e gas. Section 908.3.1 of the California Fire Code is herby amended as follows: 908.3.1 Alarms. The gas detection, ss signal to shall initiates fecal alarm and transmit a a constantly attended contiO1 station' whei3 a '`'short-term hazard condition is detected. The a. inside and outsi all of e both visible, and audible and shall provide warning both Mere gas is detectd. The audible alarm shall be distinct from ception: Signal rausmissio to a constantly attended control station is not required when not more than one cylinder of highly toxic or toxic gas is stored. Section 90$ 3.2 of the California Fire Code is hereby amended as follows: 908.3.2 Shutoff of gas supply. The gas detection system shall automatically close the shutoff valve at the source on gas supply piping and tubing related to the system being monitored for whichever gas is detected. Exception: Automatic shutdown is not required for reactors utilized for the production of highly toxic or toxic compressed eases where such reactors are: 23 1. Operated at pressures less than 15 pounds per square inch gauge (psig) (103.4 kPa) 2. Constantly attended. 3. Provided with readily accessible emergency shut-off valves. Section 908.3.3 of the California Fire Code is hereby amended as follows: 908.3.3 Valve closure. The automatic closure of shutoff valve S;shall be in accordance with the following: 1. When the gas -detection sampling point initiates e tion system alarm is within a gas cabinet exhausted enclosurege shutoff valve in the as cabinet or exhausted enclosure for the specific gas detecte 2. Where the gas -detection sampling point is initia shall,alomatically close the gas detection system alarm is within a gas room and compressed as containers are not in gas cabinets or exhausted enclosures, the shutoff valves on all gasx hna tie specific gas detected shall automatically clo 3. Where the withinaa prn container of spec etection sampling pomt zpi=tiating the gas detection system alarm is ion Main t6 losure, the shutoff valve for the compressed ed supplying the manifold shall automatically close. a on: When they gas -detect ion sampling point initiating the gas detection system alarm is at use location or within a gas valve enclosure of a branch line 07 down -stream or a piping distribution manifold, the shutoff valve in the gas valve enclosure for the branch line located in the piping distribution manifold enclosure shall automatically close. Section 909.2 of the California Fire Code is hereby amended to add section 909.2.1 909.2 24 Add Section 909.2.1 High—rise Buildings. When required by the Fire Chief an approved smoke control system shall be installed for high-rise buildings in accordance to section 909. Section 912.2 of the California Fire Code is hereby amended as follows: r.' 912.2 Location. With respect to hydrants, driveways, buildin. and landscaping, fire department connections shall be so located that fire apparatus and hoses connected to supply the system will not obstruct access to the buildings for other fire apparatus. The Fire Chief shall approve the locations, nunnber of inlets and size connections. Section 912.2.1 of the CaliforniarFire Code is here 912.2.1 Visible location. Fire department connections shall be located on visible and recognizab added: ire department access side of buildings, fully he street o nearest point of fire department vehicle access or as otherwise approved by the Fire Chief The location of fire department connections shall,beFa; and i Called as fo Within 50 feet q be readily attached to ' e inlets without interference from any nearby objects including buildings;, n ces, posts plantings, or other fire department connections and or otherwise approved by the Dire Chief. 1 2. Within 200 feet of an approved hydrant. 3. So that the inlet height shall not be less than 18 inches or more than 48 inches above grade. to oadway or driveway and arranged so that hose lines can 25 4. Guard posts or other approved means may be required to protect fire department inlet connections from vehicular damage. 5. Fire department connection shall not be allowed in the rear of any building. Section 912.4 of the California Fire Code is hereby amended as follows: Section 912.4 912.4 Signs A metal sign with raised letters at least 1 inch (25 mm) in size or approved method as determined by the Fire Chief shall be located on all fire department connections serving automatic sprinkler, standpipes or fire pump conti ons. Such signs shall read: AUTOMATIC SPRINKLERSor ST`ANDPII?ES or TEST COI ECTION or as required and approved by the Fire Chief. Section 914.5 of the California FireGodeis,,hereby amen as follows: 914.5 - Underground (insert "and Windowless birtldgs") Underground buildings shall comply with sections 9 with a total flog 9145.0 APTER 22 through 91 E,5.6 herein (insert: "and windowless buildings 0 square feet 1ia11 comply with sections 914.5.2 through MOTQR FUEL DISPENSING FACILITIES AND REPAIR GARAGES `3,yavv` Section 2201.0 of the: alifornia Fire Code is hereby amended as follows: m..,..,�,. to 2201.1 Scope Automotive motor fuel -dispensing facilities, marine motor fuel - dispensing facilities, fleet vehicle motor fuel -dispensing facilities and repair garages shall be permitted, constructed and maintained in accordance with this chapter and the California Building Code, California Plumbing Code and the California Mechanical Code. Such operations shall include operations that are both accessible to the public and private operations. 26 For provisions relating to the transfers of flammable and combustible liquids directly from tank vehicles into the fuel tanks of motor vehicles located at commercial, industrial, governmental or manufacturing establishments, see section 3406.5.4.5 of the California Fire Code 2202.1 Definition of Motor Vehicle. "Motor Vehicle" includes, but is not limited to, a vehicl machine, tractor, trailer or semi -trailer, or any combination thereof, propelled o used upon the highways in the transportation of passengers or propjet. It does not include a vehicle, locomotive or car operate' operated by electric power derived from a clusivelj passenger transportation similar to str eel railway service. The term "motor vehicle" a so meth' e ;freight corifainers or cargo tank used, or intended for use, i zppption with motor vehicles As per 49 CFR Pt. 171.8 (October echanical power and n a rail or rails, atrolley bus overhead wire, furnishing local 2002).) Motor Ve rcle Unattended is defined aEs a'motor vehicle where the driver cannot see the iotor vehicle or h or near the motor vehicle. ar noisesti'n_ tions: 1 Necessary absence 2. Stops for connection with loading and unloading the motor vehicle. wring the day or night, if the point of parking is well lighted. 3. When in case of accident or emergency, the driver must leave to obtain assistance. CHAPTER 23 HIGH PILED COMBUSTIBLE STORAGE Section 2301.3 of the California Fire Code is hereby amended as follows: 2301.3 Construction documents: 27 (Add to item #7): location and classification of commodities in accordance with Section 2303 and NFPA 13. Section 2306.4.1.4 of the California Fire Code is added: 2306.4.1.4 Minimum Requirements for Client Leased or Occupant Owned Warehouses. Designs of an automatic sprinkler system for client leased or, ec pant owned buildings containing high pile storage shall be based on the require NFPA 13. The responsible Fire Protection Engineer shall Pe^ a survey of the building to determine commodity classification, storage configuration; building height and other information related to the develop; design. The Engineer shall also make reasonable of `aribappropriate sprukler system ox?sto meet with the building owner or opera% to understand easpi al or customer related fluctuations to the stored commodities storage'`herght, and configuration. The sprinkler design shall be based on ille most demanding requirernents determined through the onsite survey and disc clear' ydefine.,the basis the building '.Wiier or operator. The technical report shall or detain e commodity and sprinkler design selection, es will be isolated or separated, and the referenced design oerinient(s), includrn NFPA`13 or the current applicable Factory Mutual Data Sheets. If a specie: e test is i is ed as the basis of design, a copy of the fire test report shall be provided at tit of plan review t,- CHAPTER 25 TIRE REBUILDING AND TIRE STORAGE Section 2505.8 of the California Fire Code is hereby added: 2505.8 Dead -End Aisles. No dead-end aisles shall be allowed within any buildings, structures or facilities. 28 CHAPTER 33 EXPLOSIVES AND FIREWORKS Section 3308.1 of the California Fire Code is hereby amended as follows: Section 3308.1 Displays. Permits are required to conduct a fireworks display. Permit application shall be made to the Fire Chief and the Riverside County Sheriff not less than -14 days prior to the scheduled date of the display. The permit applicatio shall include a diagram of the grounds on which the display is to be held showmhe ,point at which the fireworks are to be discharged; the location of buildings,khi hways and other lines of=commun ication; the lines behind which the audience will be restrained: and,,>:he location ri-f nearby trees, telegraph or telephone lines and,other overhead obstructions. At the time of permit application, the Fire Chief shall be Coif; apparatus. d regarding the�reqUirements for standby fire Section 3308 2 Of the California Fire Code is hereby amended to read as follows: 3308.2 Pyrotechnic s material. ermit is required Yto manufacture, compound, store or use pyrotechnic special effects is material. Permit application shall be made to the Fire Chief and the Riverside County Sheriff ermit for Use shall be granted only to a Califomia State Fire Marshal licensed 4s^i pyrotechnic operator. Section 3308.3 of the California Fire Code is hereby amended as follows: 3308.3 Manufacturing. The manufacturing of fireworks is prohibited except under special permits as required by local and state regulations by the Fire Chief and the Riverside County Sheriff. 29 Section 3308.4 of the California Fire Code is hereby amended to add the following to the list of definitions: For the purposes of Chapter 33 only, the Sheriff of Riverside County designee shall, represent the Fire Chief. Blasting Permit shall mean a permit issued by the Sheriff shall apply to a specific site. This permit shall be validfp year. suant to Chapter 33 and iod not to exceed one (1) Blast Site shall mean a geographically defined area where blasting may occur , It shall be M.. shown on a project map or plot plan. Blasting operations shall be conducted only within such defined areas. Section 3308.5 of the California Fire Co Chapter 33 Regmi ereby a ended as follows: Pe its shall be obtained froth, and be issuedby he Riverside County Sheriff (1) To`itii�anufacti)re possess, store, seorotherwise dispose of explosives, blasting agents, hosphoric coi (2) To fi`-, sport explosives or blasting agents. (3) To use explosves"`or blasting agents. (4) To operate a terminal for handling explosives or blasting agents. (5) To deliver to or receive explosives or blasting agents from a carrier at a terminal between the hours of sunset and sunrise. (6) To transport blasting caps or electric blasting caps on the same vehicle with explosives. 30 Section 3308.6 of the California Fire Code is hereby amended as follows: Chapter 33 — Section 3308.6 Magazines Required Explosive materials shall be stored in magazines in accordance with Chapter 33. A competent person shall be in charge of magazines. The person shall be at least 21 years of age, possesses a valid explosive -storage Remit :;and compliance with all safety precautions. Magazines or temporary magazines used far storage purposes in any area where responsible for blasting is required shall, when the need for such storage no longer" exists and the explosives have been removed or disposed of,remove or demolished ,'3 he Sheriff, or his/her designee, that issued the ‘x. plosive -storage peimitshall be notified immediately of .em the action taken. Section 3308 of the California Fire CAde i liereb amfended as follows: 3308. Storagetivth OtherlV aterials lusiv lAY' for the storage of explosive materials and other blasting agents approved by the Sheriff Tools, other than approved conveyors, sl a knot be stored tt nagazme's. Items of hardware, which contain igniters, detonators, propel Iaii or explodes, shall not be stored in the same magazines with other explosives. SECTION TO'BE ADDED Section 3308.8 of the California Fire Code is hereby amended as follows: Section 3308.8 Personnel Qualifications 31 The person in charge of the handling and use of explosive materials shall be at least 21 years of age, licensed by the State of California as a blaster, and possesses a valid explosives -use permit issued by the Sheriff. EXCEPTION: Persons 18 years or older are allowed to use and handle explosive materials under the direct personal supervision of a person who4srlicensed by the State of California as a blaster and possesses a valid explosive -use, Section 3308.9 of the California Fire Code is herebv`amendeas follows Section 3308.9 Other Regulations Blasting operations shall be conducted"i accordanc .,with federal, state and local regulations. Blasters are required to comply wi jurisdictions for blasting operatioi asting regulations of neighboring tside the unincoi 7.ated. area of the County, but conducted in conjunction with projects within unincorporated areas of the County of Riverside. CHAPTERS 35 Section 3502.1 of t st of deft GASES ode is hereby amended to add the following to 3502 METAL HYLIRIDL `'STORAGE SYSTEM — A system for the storage of hydrogen'gas absorbed n solid material. tQf Section 3503. 7 of the California Fire Code is hereby added: 3503.1.7 Hydrogen gas absorbed in solids. The hazard classification of the metal hydride storage system, as required by Section 2701.2.2 of the California Fire Code, shall be based on the hydrogen stored without regard to the metal hydride content. 32 Section 3503.1.7.1 of the California Fire Code is hereby added: 3503.1.7.1 Listed system. Metal hydride storage systems shall be Listed for the application and designed in a manner that prevents the removal of the metal hydride. CHAPTER 38 LIQUIFIED PETROLEUM GASES Section 3801.2.1 of the California Fire Code is hereby mended as follows: 3801.2.1 Permits Distributors shall not fill an LP -gas containefor whicha construction until the installation has been inspected and approvedby`the Fire Chief Section 3801.2.3 of the CaliformaFjre Code is hereby 'added: 3801.2.3 Operational Permit An operational per water capaci; Gas from a contain 3 14.3.7 Idle Cylini ttais required • s,,required to op.0 to an LP Gas installation with an aggregate ,000 gallons* to use an open flame (flare) to dispose of LP e California Fire Code is hereby added: Cylinders irr storage awaiting use shall be stored outside of Group A occupancies. APPENDICIES All Appendices to the California Fire Code are adopted in their entirety except as follows: Appendix B 33 Fire Hydra cial. Section B-104.2 Area Separation. Add: "Section B-104.2 Portions of buildings which are separated by fire walls without openings, constructed in accordance with the California Building Code, may be considered as separate fire flow area calculations." Section B-105.1 last sentence Shall not be less than that specified in table B 105.1, of tFire Code and less than the minimum of 1500 gpm. Section B- 105.2 exception first sentence A reduction in required fire flow of up to 50ercent a approved, is a11pe'd when the building is provided with an approved automatic spnialer system installed in accordance with section 903.3.1.1 or 903.3.1 the California Fii e Cpde APPENDICIES Add 508.5.7 Fire Hydrants S ze and Outlets. outletssirall be required as determined by the fire code endix C Table eio5 1 Footnotes C. Where ewwater mails are extended along streets where hydrants are not needed for protection of st ctdies or similar fire problems, fire hydrants shall be provided at spacing not to exceed 1000 feet to provide for transportation hazards. Appendix C Table C105.1 Footnotes C. Where new water mains are extended along streets where hydrants are not needed for protection of structures or similar fire problems, serving one and two-family residential 34 developments, standard fire hydrants shall be provided at spacing not to exceed 1000 feet along the tract boundary for transportation hazards. When serving multi -family, commercial and industrial developments, super or enhanced fire hydrants as detennined by the Fire Chief shall be provided at spacing not to exceed 500 feet of frontage for transportation hazards. PENALITIES Section 9 Penalties. It shall be unlaw f for any person, firm corporation or association of persons to violate any provision of this ordinance, or rto" violate the provisions of any peinrit granted pursuant to 'this ordinance. Any person, firm, corporation or association of persons ;4%zolating any proyisiop of this ordinance or the provisions of any permit granted pursuant totiis ordinance, shall be deemed guilty of an fi may. infraction or misdemeanor as herein after specified. Such person or entity shall be deemed guilty rat s separat offense for each and every day or portion thereof during which: anyprovisions of this ordinance or the provisions of any 3e k Y 2• crmit granted p;ursoant to tlusordinance, is committed, continued, or permitted. Any person, f, corporation or association of persons so convicted shall be: (1) action,bffense and punished by a fine not exceeding two hundred dollars ($200.00) for alftrst violation; (2) guilty of an infraction offense and punishable by a fine now exceeding three hundred dollars ($300.00) for a second violation on the same site. The third and any additional violations on the same site shall constitute a misdemeanor offense and shall be punishable by a fine not exceeding one thousand dollars ($1,000.00) or six months in jail, or both. Notwithstanding the above, a first offense may be charged 35 and prosecuted as a misdemeanor. Payment of any penalty herein shall not relieve a person or entity from the responsibility for correcting the violation. ATTEST: CLERK OF THE BOARD: By: Deputy (SEAL) G:\PropertyWelORDINANCE \7870 BOARD OF SUPERVISORS OF THE COUNTY OF RIVERSIDE, STATE OF CALIFORNIA By: Chaii^man F. 36 .:1:A�ct# 103537 Client I;• .4?:liO.ad by:I DOROTHY CHOUINARD Fax (951) 487-6779 . . . . • . n_'Y-34$ s,:vospraxiansvmetutvay.2, ,•,,,..,..,...:1.ner...ay.a...;..-.Vavi.5..emeorno$,M.1,7,...7,,,,,, I :, ...G L+1:P 5 i THE , •A ,!p. .: r,r.),,. D.: ,- 0,, r,...-1..,,.,. ,:„.,::; . 474 \AL E. splanade Ave. 1. 1 , .- ADV ERTIS I NIU :.,1.,.•.: ,- -,'-',. • .it' 4- .' ...1 L'. ,-. ‘: ' San Jacinto, CA 92583 1 l'IPRESS— A A., I, I Printed by Lombera, Alma Ad #: 9002275 II • , ,.....„„.........„ ,. ti at. 3:55 pm 1 ' 951-763-3413 ENTERPRISE [ on Friday, Deo 28, 2007 . 951,763-3410 Fax 1 1, '•' . Account Inkirrna1lon , : . Ad Copy: . Hribilei0:1 (951) 487-7330 SAN JAQINTO, CITY OF Address:I P 0 BOX 488 SAN JACINTO CA 92583 l I il 3 3g ' • • •"'4 i • PUBLIC NOTICE . . CITY OF SAN JACINTO CITY COL; Nclt. 2045 South San'Jacinto Avenue, SaaJacinto, CA 92583 DATE: January 17, 2038 'TIME: 7:00. P.M.' onshottly thereafter TO CONSIDER: NOTICE 15 HE REBY GIVEN, that a Public Hearing will be condudedby the.Cily Council of San Jacinto onJonuary17,2008, at 7:00 p.m. (or shortly thereafter) a12045 South San Jacinto Avenue, San Jac(nto, California 92583, to consider; The proposed adoption of an ordinance of the CItyPf So n,Jactnic deleting and readapting Chapter 8.16 of the San Jacinto Municipal Cade, and adding, amending and deleting certain sections ond subsections of Chapter 15.04 of the Municipal Code of the City crl San Jacinto, California adopting by reference the 2007 Edition of the Calif ornia Building Standards Code, known as the California Code of Regulations, Tale 24, Including the 2007 California Building Coder (incorporating and amending the 2006 International Building Code), the 1997 Uniform Administrative Code, the 2007 California Electrical Code (incorporating and amending the 2005 National Elnctnicol Code), the 2007 California. Mechanical Code (Incorporating ono ...,;.„1,'., _ . ,,,,.„ , ;,:._,,,,.,....,....,,,,„„,;„,.„....„;., amending the 2006 Uniform Mechanical Cade), the 2007 California Plumbing Cade _ (Incorporating and amending the 2006 Uniform Plumbing Code), and the 2007 California Fire - - ,,,,'.•YK'',,",.^,- ,,- ,,,,,,,,,,-.'"''"",",,'"';',:,"''''''''''"''''''''''' '' '"'"'""""'''';'"'"'"'"'"'-y, Code (Incorporating and amending the 2006 International Fire Code) as adapted by the 0' ' ,."1",`”fil'',U,Ztifi',USI.VVVeriel Ad information er.,,,,,,,,,,-:-...,,,,,,,,...,:,,geug:-e; ,.:1 County of Riverside, together with certain additions, insertions, deletions andchonges thereto * 1 for the purpose of prescribing regulations for use in the City for regulating the erection, nen- . 3 Closstlipation:( Legals situation, enlargement alteration, repair, moving, removal, demolition, conVeralan, acct. ' : n en PyblICatiobs: Hemet -San Jacinto Zone J all buildings ar structures in the CitY of San Ja' cinto and fointh 11 panty/ equipment, use, height, area, eledrIcol, plumbing, r ec apruica4eonerflpmreasinclicannIcerega . d uta lions pertaining to protection against candiflonshozardous R thelife gad properly from. ; g fire or explosion. ,.., ...,. .,.. ' One copy of each af the above California Building Standards Code ond themglrlih p p ed o di a ce 5 will be available for publicinspection in the Office af the SaaJacinia City Clerkast 166EMoin • ; i 4 Street, San Jacinto, California, 92583. IThis will be a public hearing and you are invited to attend and comment on the proposed actions ,,.:. described above, If you challenge any adorn related to Ibis proposol In court, you may be limited to raisingionly those issues vat) or someone else raised at the public hearing described in this notice, or in written correspondence delivered at, o r Ohmic, the publicheming, I(you have yarned comments that you wish to submit., please delNer them to th e. City Clerk's Office, 166 E Main : tp Street Stine 2, Son Jacinto, California 92583, on or before the beginning of the public hearing, Questions or commenls con iie directed fo theJoe LencaSter, Chief Building Official at (951)537- : L 6377, City Hall, 248 E Moir Sheer, San Jadnta, California, 92583. Mitten and Mai testimony In invited. .ti In compliance with the Americans with DisabllifieS Act, if riu need special assistance to pork. : i Male in this meeting, you should canted the office of the CI Clerk al (951)5Z6358. Notification ..!'l by norm on the dole of the public hearing will enable Hie ity to make arrangements in assure ! :. R accessibility la this meeting, . . .. . . „ . . • :. Respectfully Submitted, . . .. Dorothy I., Chauinard; City Clerk , 1/2 • -StarLdata '01-02-08 St5pdate f 01-11-08 Dated: December 27, 2007 Insertions2 , -- CELIISSWID Ed LEMEH OT07EE8LTS6 MI Loa/8/?I AGENDA - TRANSMITTAL FORM TO: Dorothy L. Chouinard, City Clerk Enclosure: Staff Report for CC- meeting of / //? 1 O [CC or RDA] (date) (name - brief description) r Consent Calendar Item Public Hearing Item: Notice required yes no Copy attached yes no Published (date(s)) Notices sent (date(s) ' City Departments Item Attachments include (this needs to match the attachment list in the Staff Report: A. m a w bn.-c.. 0 - 0 2 B. Qof `T c V It i TA4 MVNtcf�i�L C. Other: Please provide a fully executed copy of documents to: _ Please record and return conformed copy Your IMMEDIATE attention is necessary Comments: Name of person that will be presenting item at the meeting -azzL r M vc,ceck DATE: 1 a i S��rS [Name or Initial ], [Title] S:\City Clerk\CC RPT 06\AGENDA Transmittal Form.doc TO: FROM: SUBJECT: AGENDA ITEM 5.a January 17, 2007 The Honorable Mayor and Members of the City Council L£ Mike Emberton, Public Works Director via Barry Mulcock, Public Works Street Supervisor An Ordinance No. 08-02 to Rescind Sections 2.36.030 and 2.36.050 of Chapter 2.36 of the San Jacinto Municipal Code Relating to Disaster Relief Administration RECOMMENDATION: Staff recommends that the City Council, by motion, approve the introduction and first reading of Ordinance No. 08-02, Sections 2.36.030 and 2.36.050 of the Municipal Code, which rescinds existing Section 2.36.030 and Section 2.36.050 of Chapter 2.36 of the Municipal Code; and adopts in full new Sections 2.36.030 and 2.36.050, and by further motion read by title only: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, REPEALING SECTIONS 2.36.030 AND SECTION 2.36.050 OF THE SAN JACINTO MUNICIPAL CODE RELATING TO THE ADMINISTRATION OF DISASTER RELIEF AND ADOPTING NEW SECTIONS 2.36.030 AND 2.36.050 RELATING THERETO. BACKGROUND: The existing emergency operation plan (EOP) for the City of San Jacinto was adopted and codified in 1995 by Resolution No. 95-13 identifying the "City Manager/Police Chief' as Director of Emergency Services. However, City staff believes that the identity of this position should be clarified. Thus, staff proposes that this position be filled by the city manager, or in his or her absence, the assistant city manager. The police would still be represented on the Disaster Council. 1 of 4 Existing Language 2.36.030: 2.36.030 Disaster Council membership as follows: The City of San Jacinto Disaster Council is hereby created, and shall consist of the following: A.) Mayor; B.) City Manager/Chief of Police; C.) Finance Director; D.) Planning Director; E.) Battalion Chief; F.) Police Commander. The Mayor will chair the Disaster Council and be a member of Riverside County's Disaster Council. New Language 2.36.030 Section 1. 2.36.030 Disaster Council Membership The City of San Jacinto Disaster Council is hereby created and shall consist of the following: A. Mayor; B. City Manager/Assistant City Manager; C. Finance Director; D. Planning Director; E. Battalion Chief; F. Police Chief. The Mayor shall chair the Disaster Council and be a member of Riverside County's Disaster Council. Existing Language 2.36.050: 2.36.050 Director of Emergency Services. A. There is hereby created by the Office of Director Emergency Services. The City Manager/Police Chief shall be Director of Emergency Services. B. There is created the office of assistant director of emergency services, who shall be appointed by the director 2 of 4 New Language: Section 2 2.36.050 Director of Emergency Services A. There is hereby created by the Office of Director of Emergency Services. The City Manager shall be Director of Emergency Services. B. There is hereby created the Office of Assistant Director of Emergency Services, who shall be the Assistant City Manager. The director of emergency services shall designate the order of succession to that office to take effect in the event the director is unavailable to attend meetings and otherwise perform his or her duties during an emergency. Such order of succession, to the extent such official is not already serving as director pursuant to section 2.36.060 (B) shall be: 1. Public Works Director, 2. Police Chief, 3. Finance Director. DISCUSSION: The adoption of Ordinance No. 08-02 Chapter 2.36 Section 2.36.030 and Section 2.36.050 addresses authority to include the Assistant City Manager for the preparedness, response, recovery, mitigation, and legal phases of a disaster or local emergency. Ordinance No. 08-02 Section 2.36.050 is intended to provide line of succession of the Director of Emergency Service position authorizing the City Manager to designate line of succession of the Director of Emergency Services position with the Assistant City Manager serving as Assistant Director of Emergency Services. Public Safety departments as Riverside County Sheriff and State of California/Riverside County Fire are contracted services. Thus, in the best interest of the City of San Jacinto, administrative authority shall be determined and authorized by City staff during any declared disaster or local emergency. ALTERNATIVES: 1) Approve and adopt Ordinance No. 08-02 2) Make no changes to existing Municipal Code 3 of 4 FISCAL IMPACT: There are no fiscal impacts. ATTACHMENTS: • Ordinance No. 08-02 • Copy of existing Municipal Code 4 of 4 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE)ss CITY OF SAN JACINTO ) ORDINANCE NO. 08-02 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, REPEALING SECTIONS 2.36.030 AND SECTION 2.36.050 OF THE SAN JACINTO MUNICIPAL CODE RELATING TO THE ADMINISTRATION OF DISASTER RELIEF AND ADOPTING NEW SECTIONS 2.36.030 AND 2.36.050 RELATING THERETO. WHEREAS, the City of San Jacinto ("City") has determined that there is a need to revise emergency relief administration to include an Alternate Director of Emergency Services position during the event of disaster or declared emergency; and WHEREAS, during a declared emergency or disaster event the City Manager acts as Director of Emergency Services performing such duties; and WHEREAS, should the City Manager / Director of Emergency Services be unable to perform the duties, the Assistant City Manager shall fulfill such duties as Alternate Director of Emergency Services; and WHEREAS, that the Police Chief will no longer serve as Alternate Director of Emergency Services; and WHEREAS, that City Council of the City of San Jacinto shall periodically review the performance of the Director and Alternate Director of Emergency Services during such declared emergencies; and WHEREAS, the City Council of the City of San Jacinto determines the City Manager shall serve as primary Director of Emergency Services and the Assistant City Manager shall serve as Alternate Director of Emergency Services during any and all declared emergencies is hereby ratified and confirmed. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN JACINTO DOES NEREBY ORDAIN AS FOLLOWS: Section 1. San Jacinto Municipal Code Section 2.36.030 is hereby repealed in its entirety, and a new section 2.36.030 is hereby adopted to read as follows: Page 1 of 3 "2.36.030 Disaster Council Membership The City of San Jacinto Disaster Council is hereby created and shall consist of the following: A. Mayor; B. City Manager/Assistant City Manager; C. Finance Director; D. Planning Director; E. Battalion Chief; F. Police Chief." The Mayor shall chair the Disaster Council and be a member of Riverside County's Disaster Council. Section 2. San Jacinto Municipal Code Section 2.36.050 is hereby repealed in its entirety, and a new section 2.36.050 is hereby adopted to read as follows: "2.36.050 Director of Emergency Services A. There is hereby created by the Office of Director of Emergency Services. The City Manager shall be Director of Emergency Services. B. There is hereby created the Office of Assistant Director of Emergency Services, who shall be the Assistant City Manager. The director of emergency services shall designate the order of succession to that office to take effect in the event the director is unavailable to attend meetings and otherwise perform his or her duties during an emergency. Such order of succession, to the extent such official is not already serving as director pursuant to section 2.36.060 (B) shall be: 1. Public Works Director, 2. Police Chief, 3. Finance Director." INTRODUCED at a regular meeting of said City Council on the 17th day of January, 2008. APPROVED, PASSED, and ADOPTED by the City Council of the City of San Jacinto held on the 17th day of January 2008, by the following vote: Page 2 of 3 Ayes Nays Absent Abstain City of San Jacinto Jim Ayres, Mayor ATTEST: APPROVED AS TO FORM: BEST, BEST & KRIEGER LLP Dorothy L. Chouinard, City Clerk Jeff Ballinger, City Attorney CERTIFICATE STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE)ss CITY OF SAN JACINTO ) I, Dorothy L. Chouinard, hereby certify that the foregoing is a true copy of Ordinance No. 08-02, introduced at a regular meeting of the City Council on January 17, 2008; and approved and adopted by the City Council of the City Of San Jacinto, California, at a regular meeting thereof held the day of , 2008. Witness my hand and official seal of the City Of San Jacinto this day of 2008. Dorothy L. Chouinard, City Clerk Page 3 of 3 2.36.010 Chapter 2.36 EMERGENCY SERVICES* Sections: 2.36.010 2.36.020 2.36.030 2.36.040 2.36.050 2.36.060 2.36.070 236.080 2.36.090 2.36.100 Purpose. Emergency defined. Disaster council membership. Disaster council powers and duties. Director of emergency services. Director and assistant director of emergency services —Powers and duties. Emergency organization. Emergency plan. Expenditures. Violation —Penalty. *Prior ordinance history: Ord. 1016. 236.010 Purpose. The declared purpose of this chapter is to provide for the preparation and carrying out of plans for the protection of persons and property within the city in the event of an emergency; the direction of the emergency organization; and the coordination of the emergency functions of this city with all other pub- lic agencies, corporations, organizations and affected private persons. (Ord. 1071 § 1 (part), 1999: prior code § 2.38.010) 2.36.020 Emergency defined. As used in this chapter, "emergency" means the actual or threatened existence of conditions of disas- ter or of extreme peril to the safety of persons and property within this city caused by such conditions, including conditions resulting from war or epidemic, riot or earthquake, or other conditions, including conditions resulting from war or imminent threat of war, but other than conditions resulting from a labor controversy, which conditions are, or are likely to be, beyond the control of the services, personnel, equipment and facilities of this city, requiring the combined forces of other political subdivisions to 27 combat. (Ord. 1071 § 1 (part), 1999: prior cod § 2.38.020) 2.36.030 Disaster council membership. The city disaster council is created, and shall consist of the following:` A. Mayor; B. City manager/chief of police; C. Finance director; D. Planning director; E. Battalion chief; F. Police commander. The naayor will chair the disaster council and be a member of Riverside County's disaster council. (Ord. 1071 § 1 (part), 1999: prior code § 2.38.030) 236.040 Disaster council powers and duties. It shall be the duty of the city disaster council, and it is empowered, to develop and recommend for adoption by the city council, emergency and mutual aid plans and agreements and such ordinances and resolutions and rules and regulations as are neces- sary to implement such plans and agreements. The disaster council shall meet upon call of the chairman or, in his or her absence from the city or inability to call such meeting, upon call of the vice -chair. The vice -chair shall be elected by a majority of the disaster council. (Ord. 1071 § 1 (part), 1999: prior code § 2.38.040) 236.050 Director of emergency services. A. There is created the office of director of emergency services. The city manager/chief of po- lice shall be director of emergency services. B. There is created the office of assistant direc- tor of emergency services, who shall be appointed by the director. (Ord. 1071 § 1 (part), 1999: prior code § 2.38.050) 2.36.060 Director and assistant director of emergency services —Powers and duties. A. The director is empowered to: 1. Request the city council to proclaim the exis- tence or threatened existence of a local emergency 2.36.060 if the city council is in session, or to issue such proclamation if the city council is not in session. Whenever a local emergency is proclaimed by the director, the city council shall take action to ratify the proclamation within seven days thereafter or the proclamation shall have no further force or effect; 2. Request the Govemor to proclaim a state of emergency when, in the opinion of the director, the locally available resources are inadequate to cope with the emergency; 3. Control and direct the effort of the emergency organization of this city for the accomplishment of the purposes of this chapter, 4. Direct operation between, and coordination of, services and staff of the emergency organization of this city; and resolve questions of authority and responsibility that may arise between them; 5. Represent this city in all dealings with public or private agencies on matters pertaining to emer- gencies as defined herein; 6. In the event of the proclamation of a local emergency as herein provided, the proclamation of a state of emergency by the Governor or Director of the State Office of Emergency Services, or the exis- tence of a state of war emergency, the director is empowered: a. To make and issue rules and regulations on matters reasonably related to the protection of life and property as affected by such emergency; provid- ed, however, such rules and regulations must be confirmed at the earliest practicable time by the city council, b. To obtain vital supplies, equipment and such other properties found lacking and needed for the protection of life and property and to bind the city for the fair value thereof and, if required immediate- ly to commandeer the same for public use, c. To require emergency services of any city officer or employee and in the event, of the procla- mation of a state of war emergency in the county in which this city is located or the existence of a state of war emergency, to command the aid of as many citizens of this community as he or she deems nec- essary in the execution of his or her duties; such persons shall be entitled to all privileges, benefits, 28 and immunities as are provided by state law for registered disaster service workers, d. To requisition necessary personnel or material of any city department or agency, and e. To execute all of his or her ordinary powers as city manager conferred upon him or her by this chapter or by resolution or emergency plan pursuant hereto adopted by the city council, all powers con- ferred upon him or her by any statutes, by any agreement approved by the city council, and by any other lawful authority. B. The director of emergency services shall designate the order of succession to that office to take effect in the event the director is unavailable to attend meetings and otherwise perform his or her duties during an emergency. Such order of succes- sion shall be: 1. Battalion chief; 2. Police commander, 3. Finance director. C. The assistant director shall, under the super- vision of the director and with the assistance of emergency services chiefs, develop emergency plans and manage the emergency programs of this city; and shall have such other powers and duties as may be assigned by the director. (Ord. 1071 § 1 (part), 1999: prior code § 2.38.060) 2.36.070 Emergency organization. All officers and employees of this city, together with those volunteer forces enrolled to aid them during an emergency, and all groups, organizations and persons who may by agreement or operation of law, including persons impressed into service under the provisions of Section 2.36.060(A)(6)(c) of this chapter, be charged with duties incident to the pro- tection of life and property in this city during such emergency, shall constitute the emergency organiza- tion of the city. (Ord. 1071 § 1 (part), 1999: prior code § 2.38.070) 2.36.080 Emergency plan. The city disaster council shall be responsible for the development of the city emergency plan, which plan shall provide for the effective mobilization of all of the resources of this city, both public and 2,36.03C) private, to meet any condition constituting a local emergency, state of emergency, or state of war e rgency; and shall provide for the organi7ation, powers and duties, services and st, of the emer- gency org • tion. Such plan shall take effect upon adoption by resolution of the city council. (Ord. 1071 § 1 (part), 1999: prior code § 2.38.080) 2.36.1 ' 1 E ndi es. Any expenditures made in connection with emer- gency activities, including mutual aid activities, shall be deemed conclusively to be for the direct protec- tion of the city. (Ord. 1071 § 1 (part), 1999: prior code § 2.38.090) 236.100 Violation —Penalty. It shall be a misdemeanor, punishable by a fine of not to exceed five hundred dollars ($500.00), or by imprisonment for not to exceed six months, or both for any - on, during an emergency, to: A. Wilfully obstruct, hinder or delay any mem- ber of the emergency organization in the enforce- ment of any la rule or regulation issued pursu- ant to this chapter, or in the perfo 'ce of any duty imposed I lin or her by virtue of this chapter, B. Do any act forbidden by any la rule or regulation issued pursuant to this chapter, if such act is of such a nature as to give or be ly to give assi :sce to the enemy or to imperil the lives or pr. -rty of inhabitants of this city, or to prevent, er or delay the defense or protection thereof; C. Wear, carry or display, without authority, any s of identification - "fled by the eiirgency agency of the state. (Ord. 1071 § 1 (part), 1999: prior code § 2.38.100) 29 AGENDA - TRANSMITTAL FORM TO: Dorothy L. Chouinard, City Clerk Enclosure: Staff Report for CC- [CCorRDA] . meeting of / (date) 2 oS- Pkes r7 (name - brief description) Consent Calendar Item Public Hearing Item: Notice required yes no Copy attached yes no Published (date(s)) Notices sent (date(s) X City Departments Item Attachments include (this needs to match the attachment list in the Staff Report: A. P., e-sci,,o.t-t. c v 1L)c] w+ 4 &7(Kr R rT- A (ems c:c.4.6y 6 Q-Q.A.rz BC. C61) y cm—s v j3Al , t S i 4-Tre'-e_ ra G► eV cbadveTz,s c9 F? c Other: Please provide a fully executed copy of documents to: _ Please record and return conformed copy Your IMMEDIATE attention is necessary Name of person that will be presenting item at the meeting DATE: v( /c, C 4.c V10 [Name or Initials], Title] S:\City Clerk\CC RPT 06\AGENDA Transmittal Form.doc AGENDA ITEM 5,3 January 17, 2008 TO: The Honorable Mayor and Members of the City Council "ALE FROM: Mike Emberton, Public Works Director via Barry Mulcock, Public Works Street Supervisor SUBJECT: Approve and Adopt Proposed Resolution for Emergency Operation Plan RECOMMENDATION: Staff recommends that the City Council, by motion, approve and adopt Resolution No. to standardize the Emergency Operation Plan — Part 1 & 2, with revisions and approval by State of California, Governor's Office of Emergency Services. SUMMARY: This emergency operation plan is designed for the City of San Jacinto working in conjunction with Riverside County Office of Emergency Services. The design and revision are to incorporate a standardized emergency plan consistent with other cities within the Riverside County Operational Area. The plan enables emergency management personnel to possess a standardized system of emergency operations and procedures, and organization function and general responsibilities during the event of a disaster or local emergency. This emergency operation plan is an extension of the State Emergency Plan and has been submitted to Governor's Office of Emergency Services for approval. BACKGROUND: The existing emergency operation plan for the City of San Jacinto was adopted in 1995 by Resolution No. 95-13. Due to implementation of the Standardized Emergency Management System (SEMS) and the National Incident Management System (NIMS) adopted by the State of California and Federal Government, a standardized emergency operation plan for both state and local governments was necessary to ensure the most effective allocation and coordination of all resources for the protection of lives and property. Page 1 of 2 Approvals City Manager: Finance Director,/ DISCUSSION: This emergency operation plan has been detailed to incorporate the framework of organizational functions, emergency management/administrative responsibilities, policy and operational procedures, continuity of government, and legal/fiscal responsibilities. The plan is an overview of the emergency operation system at the policy and operational levels, and addresses preparedness, response, recovery, mitigation, and legal phases of a disaster or local emergency. The standardization of the emergency operation plan is to incorporate and coordinate all the facilities and personnel into an efficient organization capable of responding to any emergency. The plan is intended to facilitate multi -agency and multi -jurisdictional coordination of the City of San Jacinto and Riverside County, special districts, and state agencies in emergency operations. While no plan can prevent death and destruction, an organized and well researched plan carried out by knowledgeable and well -trained personnel can and will minimize losses. ALTERNATIVES: 1) Adopt and approve Resolution No. standardizing City's Emergency Operation Plan. 2) Continue following guidelines of existing Emergency Operation Plan. FISCAL IMPACT: There are no fiscal impacts. ATTACHMENTS: • Resolution No. with Exhibit A - Standardized Emergency Operation Plan — Part 1 & 2. ® Copy of Submission Letter to Governor's Office of Emergency Services. Page 2 of 2 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE)ss CITY OF SAN JACINTO ) RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, ADOPTING AND APPROVING THE 2008 EMERGENCY OPERATION PLAN ON CONDITIONS AND REVISIONS BY STATE OF CALIFORNIA OFFICE OF EMERGENCY SERVICES WHEREAS, the City of San Jacinto ("City") has determined that there is a need to rescind the 1995 emergency operation plan and previous plans to provide effective administration of disaster relief and emergency aid; and WHEREAS, the City seeks to adopt a standardized Emergency Operation Plan in conjunction with State of California and Riverside County Offices of Emergency Services as evidenced in Exhibit A; and WHEREAS, a standardized system of emergency operations is pertinent for the allocation of resources during a declared emergency or disaster; and WHEREAS, a standardized emergency operation plan working in conjunction with State of California, Riverside County and Riverside County Operational Area will create and enable multi -agency and multi -jurisdictional support during such disasters; and WHEREAS, an effective and organized emergency operation plan enables continuity of government and operational procedures; and WHEREAS, a standardized emergency operation plan provides an effective guideline of responsibilities and procedures for the city's emergency administration and coordination of a declared emergency. NOW BE IT RESOLVED, ordered and determined by the City Council of the City of San Jacinto, a standardized emergency operation plan is warranted for the protection of life and property, and shall be reviewed by the City Council periodically and amended to provide sufficient guidelines and policies providing for emergency services. Page 1 of 2 BE IT FURTHER RESOLVED, the City Council of the City Of San Jacinto hereby adopts the 2008 Emergency Operation Plan as evidenced in Exhibit A attached hereto and incorporated by reference herein. APPROVED, PASSED, and ADOPTED by the City Council of the City of San Jacinto at a regular meeting held on the 17th day of January, 2008, by the following vote: Ayes Nays Absent Abstain ATTEST: Dorothy L. Chouinard, City Clerk APPROVED AS TO FORM: BEST, BEST & KRIEGER LLP Jeff Ballinger, City Attorney City of San Jacinto By: Jim Ayres, Mayor Page 2 of 2 John R. Hawkins Fire Chief Proudly serving the Unincorporated areas of Riverside County and the Cities of: Banning Beaumont • Calimesa • Canyon Lake • Coachella Desert Hot Springs Indian Wells • Indio • Lake Elsinore • La Quinta • Moreno Valley • Palm Desert • Perris • Rancho Mirage • San Jacinto • Temecula Board of Supervisors Bob Buster, District John Tavaglione, District 2 Jeff Stone, District 3 Roy Wilson, District 4 Marion Ashley, District 5 RIVERSIDE COUNTY FIRE DEPARTMENT In cooperation with the California Department of Forestry and Fire Protection 210 West San Jacinto Avenue • Perris, California 92570 • (951) 940-6900 • Fax (951) 940-6910 December 06, 2007 Ms. Melanie Ingram Governor's Office of Emergency Services 4671 Liberty Avenue Los Alamitos, CA 90720-515 Dear Ms. Ingram: On behalf of the City of San Jacinto, we are forwarding you their draft Emergency Operations Plan for your review and concurrence. Enclosed is one hard copy of the plan and completed crosswalk. After your review, when you provide suggested changes, those changes will be incorporated into the final plan and/or crosswalk and original signatures will be obtained and a final copy of the plan will be forwarded to you. You will find that the requirements of the Emergency Services Act and Standardized Emergency Management System were met. In addition, the plan is also consistent with state and federal guidelines. Kindly notify my office when you have received this letter and document. Upon completion of your review and concurrence, please forward your concurrence letter and any findings or recommendations to the: City of San Jacinto 270 Bissell Place San Jacinto, 92583 Sincerely, John R. Hawkins County Fire Chief By: Mary Moreland Deputy Director P.O. Box 1412 Riverside, CA 92502-1412 CC: Barry Mulcock, ESC, City of San Jacinto Fay Glass, ESC, County OES MM/ar ENCLOSURE AGENDA - TRANSMITTAL FORM TO: Dorothy L. Chouinard, City Clerk Enclosure: Staff Report for ec- meeting of Notices sent ki City Departments Item Attachments include (this needs to match the attachment list in the Staff Report: A. e,s0 cz6 h yc. ve tv, Other: [CC or RDA] (date) Des, y-, ph' -11" / -e- - fri gy eft-4-J hi (name — bri f descriptidn) Consent Calendar Item Public Hearing Item: Notice required yes no Copy attached yes no Published (date(s)) (date(s) tr, Please provide a fully executed copy of documents to: OWO Please record and return conformed copy Your IMMEDIATE attention is necessary Comments: Name of person that will be presenting item at the meeting DATE: 6 [Name or Initials], [Title] S:\City Clerk\CC RPT 07\Blank AGENDA Transmittal Foiiii.doc AGENDA ITEM January 17, 2008 TO: The Honorable Mayor and Members of the City Council IA FROM: Tim Hults, Assistant City Manager�t� SUBJECT: Approve Job Description and Salary Range for Management Analyst RECOMMENDATION: By motion, Staff recommends that the City Council approve the Job Description and Salary Range M-63 for the Management Analyst position. BACKGROUND: This item was continued from the January 3, 2008, City Council meeting because the job description was not included in the Agenda packet. Even though the classification does not yet exist, funds were included in the FY 2007-2008 Budget for the position. DISCUSSION: There are a number of issues such as legislation monitoring, regional governance, development of outreach materials and local government relations that are spread among a number of professional staff. This has often resulted in an overlap of duties while implementing such tasks. Implementing such tasks can take away from the principal duties of the particular staff member and can result in someone working on tasks that are not related to that person's specialty. Whereas a Management Analyst is a generalist by design and vertical thinking, educated and trained to deal with a wide range of issues. The job involves highly complex issues, problem resolution and a high degree of independent decision making. As such, a college degree is a minimal requirement along with three years of appropriate experience. In order to attract such an experienced individual, the Management Analyst job description and salary range must be established. The attached job description and recommended salary are the result of a survey of the area cities typically reviewed. Page 1 of 2 The position deals with complex issues and often times sensitive or confidential information. As such, the position will be part of the management team and provided the benefit package of the management bargaining unit. The salary proposed for the position is Range 63, $4714 — $5730 per month. FISCAL IMPACT: As was indicated previously, the position was included in the FY 2007-2008 Budget. ATTACHMENTS: • Resolution • Job description — Management Analyst • Salary Survey Page 2 of 2 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE)ss CITY OF SAN JACINTO ) RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO CREATING THE JOB DESCRIPTION AND SALARY FOR MANAGEMENT ANALYST WHEREAS, there are significant regional projects that have the potential to positively impact the City of San Jacinto; and WHEREAS, annually there are state and federal legislative issues that have the potential to impact the City of San Jacinto; and WHEREAS, presently there is no one staff member that is charged with participating in regional projects and monitoring the legislative agendas of the state and federal governments; and WHEREAS, in order to ensure that projects and laws that have the potential to impact the City of San Jacinto are properly monitored, a seasoned and experienced management analyst is needed. NOW, THEREFORE, BE IT RESOLVED determined and ordered by the City Council of the City of San Jacinto that the Job Description for the job of Management Analyst, attached hereto as Exhibit "A" is hereby created, AND THE City Council sets the salary range at Management Range 63, $4714 — $5730 per month. PASSED, APPROVED and ADOPTED, this 17th day January 2008, by the following vote Ayes: Nays: Absent: Abstain: City of San Jacinto by Mayor ATTEST: Dorothy Chouinard, City Clerk APPROVED AS TO FORM: BEST, BEST & KRIEGER LLP City Attorney CITY OF SAN JACINTO EXHIBIT A JOB DESCRIPTION Adopted: 01-17-08 PERSONNEL DEPARTMENT Range: M-63 MANAGEMENT ANALYST JOB SUMMARY Under the general direction of the Assistant City Manager, performs responsible administrative, financial, statistical and other management analyses in support of City and City Manager's departmental activities, functions and programs; recommends action and assists in formulating policy and procedure and in budget development and administration; and performs related duties as assigned. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Independently perform responsible analytical work in support of department functions, programs, goals and objectives. Assignments are typically received in general terms and incumbents are expected to act independently to develop required resources and information. Assigned projects may include statistical analysis, policy and procedure development, budget development or other areas specific to the assignment. Exercise independent judgment in selecting study approach and analytical techniques and in making sound recommendations based on study results. ESSENTIAL DUTIES The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. 1. Plans, organizes and conducts administrative, management and program analyses relating to assigned issues and/or programs; identifies problems, determines analytical techniques and statistical and information -gathering processes and obtains necessary information and data for analysis; analyzes alternatives and makes recommendations; discusses findings with management; prepares reports of study conclusions; develops implementation plans and assists in implementing policies and procedures; drafts reports, recommended legislative or policy change documents and presentation materials for management. 2. Performs difficult and responsible assignments in connection with preparation and management of budgets; with direction, develops financial plan projections and cash flow analyses; prepares revenue and expenditure analyses, staffing analyses and budget status and monitoring reports; drafts and recommends performance measures; drafts budget request reports and documents; prepares budget adjustment requests; maintains and updates spreadsheets for special funds. 3. Drafts or assists in drafting proposed contracts and agreements and a variety of other supporting documents; monitors contract performance and expenditures; approves contract invoices for payment within guidelines and authority limits; researches and resolves contract problems and disputes; transmits contracts for required City approvals and execution; consults with the City Attorney's office on difficult contractual issues; administers assigned grant funds; compiles and drafts reports in response to federal and state agency requirements; processes draw -downs of grant funds. 4. Conducts research, analyzes data and drafts policy and procedure documents to address identified needs and issues; drafts communications materials required for implementation. 5. Drafts a wide variety of materials on assigned issues, including reports, procedures, manuals, handouts, newsletters, flyers, communications memoranda, presentations, proposed Code or ordinance changes and other materials; identifies issues, obtains input and feedback, conducts research and analysis; gathers data, maps and other supporting materials and develops recommendations, staff reports to City Council and a variety of other written materials; drafts, publishes and posts public notices. 6. Provides technical assistance to department or division staff by conducting research and drafting documents and materials for review; develops data collection tools, including surveys and questionnaires; analyzes program and operational data and develops recommendations to improve productivity and effectiveness; responds to requests for information from the public. OTHER DUTIES 1. Performs a variety of department -specific program activities to accomplish work goals and objectives, including: preparing a variety of technical agreements and other documents associated with public improvements and acquisition of rights -of -way, using templates and data obtained from multiple sources; processing bond agreements and managing bond exonerations; coordinating and making arrangements for community meetings, facilitating group discussions and answering a variety of technical and non- technical questions; auditing certified payrolls for compliance with federal requirements; administering assigned grant programs. 2. Performs a variety of special projects as assigned. QUALIFICATIONS Knowledge of: 1. Principles, practices and methods of administrative, organizational, financial and procedural analysis. 2. Principles and practices of public administration, including purchasing, contracting and maintenance pf public records. 3. Principles, practices and methods of municipal budget development and management. 4. Basic principles, tools and techniques of project planning and management. 5. Federal, state and local laws, regulations and court decisions applicable to assigned areas of responsibility. 6. Research methods and analysis techniques. 7. Principles and practices of sound business communication. 8. Record keeping practices and procedures applicable to areas of assigned responsibility. Ability to: 1. Analyze administrative, operational, procedural, organizational and/or financial problems, evaluate alternatives and reach sound, logical, fact -based conclusions and recommendations. 2. Collect, evaluate and interpret data, either in statistical or narrative form. 3. Analyze, interpret, explain and apply relevant laws, regulations, ordinances and policies. 4. Prepare clear, concise and comprehensive reports, correspondence and other documents appropriate to the audience. 5. Communicate effectively, orally and in writing; present conclusions and recommendations clearly and logically. 6. Maintain files, records and documentation. 7. Exercise independent judgment and initiative within established guidelines. 8. Establish and maintain effective working relationships with department managers and staff, staff of other departments, representatives of other governmental agencies, developers, consultants, property owners, the public and others encountered in the course of work. EDUCATION, TRAINING AND EXPERIENCE Graduation from of a four-year college or university with major coursework in finance, political science, public or business administration, or a related field. At least three years of progressively responsible professional experience performing administrative, operations, budgetary and similar analyses; or an equivalent combination of training and experience. Experience in a governmental agency is preferred. LICENSES, CERFIFICATES AND SPECIAL REQUIREMENTS Possess a California Driver's License and maintain a clean driving record for insurability through the City of San Jacinto. Failure to maintain license/insurability will result in disciplinary procedures including; suspension without pay, demotion, and/or termination without Administrative or Judicial appeal. PHYSICAL AND MENTAL DEMANDS Physical Demands While performing the duties of this job, employees are regularly required to sit; talk or hear, both in person and by telephone; use hands to finger, handle and feel computers and standard business equipment; and reach with hands and arms. The employee is frequently required to stand and walk. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, incumbents are regularly required to use written and oral communication skill; read and interpret data, information and documents; analyze and solve problems; observe and interpret people and situations; use math and mathematical reasoning; learn and apply new information or skills; perform highly detailed work under changing, intensive deadlines, on multiple concurrent tasks; work with constant interruptions, and interact with all levels of management, employees, the public and others encountered in the course of work. PRE -EMPLOYMENT All employment offers are contingent upon successful completion of a pre -employment physical exam, including a drug / alcohol test, and a criminal background investigation which includes finger printing. SALARY RANGE - ENTRY TO TOP STEP E Month T Month E Annual T Annual $ 4,495 $ 6,329 $ 53,940 $ 75,948 $ 4,509 $ 5,481 $ 54,096 $ 65,772 $ 4,517 $ 5,765 $ 54,204 $ 69,180 $ 5,111 $ 7,191 $ 61,332 $ 86,292 $ 5,245 $ 6,716 $ 62,940 $ 80,592 $ 5,313 $ 6,458 $ 63,780 $ 77,496 $ 5,981 $ 7,270 $ 71,772 $ 87,240 $ 5,024 $ 6,459 $ 5,111 $ 7,191 MANAGEMENT ANALYST SALARY SURVEY CITY Moreno Valley Perris Hemet Indio Temecula Murrieta La Quinta AVERAGE MEDIAN $8,000 $7,000 $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 $- AGENDA TRANSMITTAL FORM TO: Dorothy L. Chouinard, City Clerk c C Enclosure: Staff Report for meeting of [CC or RDA] [date] CITY's 120 774 y .4.), 17) O (short title — include Resol No. or Ord No. Consent Calendar Item (3.) Public Hearing Item (4.): Notice required yes no Copy attached yes no Published (date(s)) Notices sent (date(s)) Reports Item (5.) Attachments include: A. B. C. co; Other: Please provide a fully executed copy of documents to: Please record and return conformed copy Your IMMEDIATE attention is necessary Comments: DATE: 71--"g 4-ebt 7 C e. Civl. [Name], [Title] S:\City Clerk\Agenda - TRANSMITTAL FORM.doc AGENDA ITEM January 17, 2008 TO: The Honorable Mayor and Members of the City Council FROM: Barry McClellan, City Manager SUBJECT: Request for Appropriation of Funds for a Dinner Celebrating City's 120th Birthday RECOMMENDATION: Staff recommends that the City Council, by motion, approve hosting a city 120th birthday dinner April 12, 2008, and appropriate $10,000 from Contingency Reserve therefor. DISCUSSION: The City of San Jacinto was incorporated in April of 1888, which makes this April the 120th anniversary of the city's incorporation. San Jacinto is one of the oldest cities in the state, and it is the second oldest in Riverside County. Only the City of Lake Elsinore is older, and that is only by eleven days. To commemorate this event, the Mayor is proposing to host a celebratory dinner at the new Soboba Country Club clubhouse, which will be opening in February. The new clubhouse will be a very upscale addition to our community and an excellent venue for such a dinner and other future events as well. In addition to community members, our elected federal, state and local officials would be invited to attend. The requested funds are for advertising and promotion, printing and mailing of invitations, programs, decorations, entertainment, room rental, and miscellaneous items. ALTERNATIVES: 1. Approve the recommendation to host a birthday dinner and appropriate $10,000 from Contingency Reserve. 2. Direct staff to review another type of 120th birthday celebration. 3. Do not approve the recommendation. Page 1 of 2 FISCAL IMPACT: The Contingency Reserve fund would be reduced by $10,000. Available funds remain available for possible emergencies and unexpected issues for the balance of the fiscal year. ATTACHMENTS: None. Page 2 of 2 AGENDA ITEM 6.1 January 17, 2008 TO: The Honorable Mayor and Members of the City Council FROM: Dorothy L. Chouinard, City Clerk SUBJECT: Committee and/or Agency Agendas RECOMMENDATION: Receive and file. BACKGROUND: Agency and/ or subcommittee agendas are provided at the 2nd meeting of every month. DISCUSSION: Information per Council's request. BUDGETARY IMPACT: None ATTACHMENTS: Library RCTC RTA VEDC W RC — RCA WRCOG — Executive Committee Page 1 of 1 Riverside Transit Agency Board of Directors Meeting 0Regular MeetingNo. 2007-9A g October 25, 2007 11#42:00 p.m. 1825 Third Street Riverside, CA 92507 PLEASE NOTE: The Chairman of the Board kindly requests that cell phones be turned off during the meeting ITEM 1. CALL TO ORDER 2. SELF -INTRODUCTIONS 3. FLAG SALUTE 4. PUBLIC COMMENTS — NON -AGENDA ITEMS Members of the public may address the Board regarding any item within the subject matter jurisdiction of the Board; however, no action may be taken on off -agenda items unless authorized by law. Comments shall be limited to matters not listed on the agenda. Members of the public may comment on any matter listed on the agenda at the time that the Board considers that matter. Each person's presentation is limited to a maximum of three (3) minutes 5. APPROVAL OF MINUTES — SEPTEMBER 27, 2007, BOARD MEETING (P. 5) 4ny.Person with a disability who requires a modification or accommodation in orde, in.. this meeting should contact the RTA Clerk of the Board, telephone number (951) ess than two business days prior to this meeting to enable RTA to make reasonable o assureYacceasibili i to this meeting RECOMMENDATION RECEIVE COMMENTS APPROVE to participa 565.5044, r rran errren RTA BOARD OF DIRECTORS MEETING OCTOBER 25, 2007 ITEM 6. CONSENT CALENDAR All items on the Consent Calendar will be approved by one motion and there will be no discussion on individual items unless a Board member or member of the public requests a specific item be pulled from the calendar for separate discussion A. Financial Profile — September 2007 (P. 12) B. Ridership Report — September 2007 (P. 24) C. Personnel Report — September 2007 (P. 301 D. Transportation Center Report — September 2007 (P. 35) E. On -Time Performance Report — September 2007 (P. 39) F. Board Budget and Finance Committee Meeting — 10/3/07 Draft Minutes (P. 45) G. Board Administration and Operations Committee Meeting — 10/3/07 Draft Minutes (P. 48) H. Transportation NOW Meetings' Attendees — July — September 2007 (P. 51) I. Agency Credit Card Statement — September 2007 (P. 54) J. Cash Flow Projections (P. 56) (Board Budget and Finance Committee Reviewed and Recommended —10/3/07 Meeting) K. Productivity Improvement Program (PIP) Report (P. 57) (Board Budget and Finance and Board Administration and Operations Committees Reviewed and Recommended — 10/3/07 Meetings) L. Quarterly Farebox Recovery Ratio Report — Period Ending September 30, 2007 (P. 63) M. Quarterly Investment Report — Period Ending September 30, 2007 (P. 79) PAGE 2 RECOMMENDATION RECEIVE AND FILE RECEIVE AND FILE RECEIVE AND FILE RECEIVE AND FILE RECEIVE AND FILE RECEIVE AND FILE RECEIVE AND FILE RECEIVE AND FILE RECEIVE AND FILE RECEIVE AND FILE RECEIVE AND FILE RECEIVE AND FILE RECEIVE AND FILE RTA BOARD OF DIRECTORS MEETING OCTOBER 25, 2007 ITEM N. Fiscal Year 2008 Preliminary Farebox Recovery Ratio (P. O. Annual Report for Public Agencies Self -Insured for P. Holiday Events' Schedule (P. 86) (Board Budget and Finance and Board Administration and Operations Committees Reviewed and Recommended — 10/3/07 Meetings) Workers' Compensation Benefits (P. 83) (Board Administration and Operations Committee Reviewed and Recommended — 10/3/07 Meeting) (Board Administration and Operations Committee Reviewed and Recommended — 10/3/07 Meeting) 7. AUTHORIZATION TO IMPLEMENT ANNUAL AND TROLLEY DAY PASS FARE MEDIA (P. 88) (Board Budget and Finance Committee Reviewed and Recommended — 10/3/07 Meeting) 8. AUTHORIZATION TO PARTICIPATE IN A CONSORTIUM WITH COMPLETE COACH WORKS (CCW) AND EATON HYDRAULICS IN A TEST PROGRAM TO CONVERT AN RTA DIAL -A -RIDE VAN TO A HYDRAULIC HYBRID (P. 92) (Board Administration and Operations Committee Reviewed and Recommended — 10/3/07 Meeting) 9. AUTHORIZATION TO ENTER INTO NEGOTIATIONS FOR GOVERNMENT ACCOUNTING STANDARDS BOARD (GASB) 43/45 PROGRAM INITIATION AND ON -GOING COMPLIANCE SERVICES FOR THE AGENCY'S OTHER POST - EMPLOYMENT BENEFIT OBLIGATIONS (P. 94) 10. REQUEST FOR AUTHORIZATION TO CLOSE PUBLIC HEARING FOR THE JANUARY 2008 PROPOSED SERVICE MODIFICATIONS (P. 97) PAGE 3 RECOMMENDATION RECEIVE AND FILE RECEIVE AND FILE APPROVE APPROVE APPROVE APPROVE CLOSE PUBLIC HEARING RTA BOARD OF DIRECTORS MEETING OCTOBER 25, 2007 ITEM 11. SELECTION OF BOARD OFFICERS' NOMINATING COMMITTEE (P. 138) 12. BOARD MEMBER COMMENTS AND REMARKS 13. ANNOUNCEMENTS 14. NEXT MEETING Special Meeting of the RTA Board of Directors Wednesday, November 7, 2007 2:00 p.m. RTA Board Room 1825 Third Street Riverside, CA 92507-3484 15. ADJOURNMENT PAGE 4 RECOMMENDATION SELECT COMMITTEE MINN Riverside Transit Agency Board of Directors Meeting Regular Meeting No. 2007-11A December 20, 2007 2:00 p.m. 1825 Third Street Riverside, CA 92507 PLEASE NOTE: The Chairman of the Board kindly requests that cell phones be turned off during the meeting ITEM 1. CALL TO ORDER 2. SELF -INTRODUCTIONS 3. FLAG SALUTE 4. PUBLIC COMMENTS — NON -AGENDA ITEMS Members of the public may address the Board regarding any item within the subject matter jurisdiction of the Board; however, no action may be taken on off -agenda items unless authorized by law. Comments shall be limited to matters not listed on the agenda. Members of the public may comment on any matter listed on the agenda at the time that the Board considers that matter. Each person's presentation is limited to a maximum of three (3) minutes 5. PRESENTATIONS: TO MR. ERIC HALEY UPON HIS RETIREMENT AS EXECUTIVE DIRECTOR FROM THE RIVERSIDE COUNTRY TRANSPORTATION COMMISSION - TO SECOND VICE -CHAIR OF THE BOARD KAREN SPIEGEL IN HONOR OF FIVE YEARS OF SERVICE AS A MEMBER OF THE RTA BOARD OF DIRECTORS RECOMMENDATION RECEIVE COMMENTS MAKE PRESENTATIONS RTA BOARD OF DIRECTORS MEETING DECEMBER 20, 2007 ITEM 6. APPROVAL OF MINUTES — NOVEMBER 7, 2007, BOARD MEETING (P. 5) 7. CONSENT CALENDAR All items on the Consent Calendar will be approved by one motion and there will be no discussion on individual items unless a Board member or member of the public requests a specific item be pulled from the calendar for separate discussion A. Financial Profile — October and November 2007 (P. 11) B. Ridership Report — October and November 2007 (P. 35) C. Personnel Report — November 2007 (P. 47) D. Transportation Center Report — October and November 2007 (P. 52) E. On -Time Performance Report — October and November 2007 (P. 60) F. Board Budget and Finance Committee Meeting — 12/5/07 Draft Minutes (P. 72) G. Board Administration and Operations Committee Meeting — 12/5/07 Draft Minutes (P. 75) H. Agency Credit Card Statement — October and November 2007 (P. 78) I. Cash Flow Projections (P. 81) (Board Budget and Finance Committee Reviewed and Recommended — 12/5/07 Meeting) J. Productivity Improvement Program (PIP) Report (P. 82) (Board Budget and Finance and Board Administration and Operations Committees Reviewed and Recommended — 12/5/07 Meetings) K. Authorization for Travel to Attend the American Public Transportation Association's (APTA) Marketing and Communications Workshop (P. 85) (Board Administration and Operations Committee Reviewed and Recommended — 12/5/07 Meeting) PAGE 2 RECOMMENDATION APPROVE RECEIVE AND FILE RECEIVE AND FILE RECEIVE AND FILE RECEIVE AND FILE RECEIVE AND FILE RECEIVE AND FILE RECEIVE AND FILE RECEIVE AND FILE RECEIVE AND FILE RECEIVE AND FILE APPROVE RTA BOARD OF DIRECTORS MEETING DECEMBER 20, 2007 ITEM L. Authorization to Modify the Agency's Dial -A -Ride Vehicle Paint Scheme (P. 87) (Board Administration and Operations Committee Re vie wed and Recommended -12/5/07 Meeting) PAGE 3 RECOMMENDATION APPROVE M. Authorization to Offer Promotional Free Rides on New CommuterLink Route 210 (P. 91) APPROVE (Board Budget and Finance Committee Reviewed and Recommended - 12/5/07 Meeting) N. Fiscal Year 2008 Preliminary Farebox Recovery Ratio (P. 92) RECEIVE AND FILE (Board Budget and Finance Committee Reviewed and Recommended -12/5/07 Meeting) O. Authorization to Amend the Fiscal Year 2007-2008 Capital Improvement Budget and Short -Range Transit Plan (SRTP) for the Purchase of Additional Type VII Vehicles and Additional Fare Collection Equipment (P. 94) (Board Budget and Finance Committee Reviewed and Recommended - 12/5/07 Meeting) P. Authorization to Amend Laidlaw Transit, Southland Transit and Network Paratransit Contracts Based on Service Changes and Increased Ridership (P. 96) (Board Budget and Finance Committee Reviewed and Recommended - 12/5/07 Meeting) Q. Authorization to Submit the Title VI Compliance Update for FY05-FY07 to the Federal Transit Administration (P. 98) APPROVE APPROVE APPROVE (Board Administration and Operations Committee Reviewed and Recommended - 12/5/07 Meeting) R. Federal Appropriations Requests (P. 100) APPROVE (Board Budget and Finance Committee Reviewed and Recommended - 12/5/07 Meeting) RTA BOARD OF DIRECTORS MEETING DECEMBER 20, 2007 ITEM 8. ANALYSIS OF AGENCY'S USE OF COMPRESSED NATURAL GAS (CNG) VS. DIESEL (P. 102) (Board Administration and Operations Committee Reviewed and Recommended - 12/5/07 Meeting) 9. ADOPT THE REVISED ENVIRONMENTAL DOCUMENT (INITIAL STUDY) IN SUPPORT OF A MITIGATED NEGATIVE DECLARATION FOR DEVELOPMENT OF THE CORONA TRANSIT CENTER LOCATED AT 31 E. GRAND BLVD., CORONA, CA (P. 104) (Board Administration and Operations Committee Reviewed and Recommended - 12/5/07 Meeting) 10. APPROVAL TO MODIFY ROUTE 3 AND ROUTE 206 SERVICE TO THE NORTH MAIN CORONA METROLINK STATION AND AMEND THE SHORT RANGE TRANSIT PLAN TO OBTAIN FUNDING FOR THE SERVICE MODIFICATIONS (P. 106) 11. ELECTION OF BOARD OFFICERS (P. 110) 12. BOARD MEETING CALENDAR FOR 2008 (P. 112) 13. BOARD MEMBER COMMENTS AND REMARKS 14. ANNOUNCEMENTS 15. NEXT MEETING Regular Meeting of the RTA Board of Directors Thursday, January 24, 2008 2:00 p.m. RTA Board Room 1825 Third Street Riverside, CA 92507-3484 16. ADJOURNMENT PAGE 4 RECOMMENDATION RECEIVE AND FILE APPROVE APPROVE HOLD ELECTION APPROVE RIVERSIDE COUNTY TRANSPORTATION COMMISSION www.rctc.org AGENDA* *Actions may be taken on any item listed on the agenda 9: 30 a.m. Wednesday, January 9, 2008 BOARD ROOM County of Riverside Administrative Center 4080 Lemon Street, First Floor, Riverside In compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if special assistance is needed to participate in a Commission meeting, please contact the Clerk of the Board at (951) 787-7141. Notification of at least 48 hours prior to meeting time will assist staff in assuring that reasonable arrangements can be made to provide accessibility at the meeting. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. PUBLIC COMMENTS - Each individual speaker is limited to speak three (3) continuous minutes or less. The Commission may, either at the direction of the Chair or by majority vote of the Commission, waive this three minute time limitation. Depending on the number of items on the Agenda and the number of speakers, the Chair may, at his/her discretion, reduce the time of each speaker to two (2) continuous minutes. In addition, the maximum time for public comment for any individual item or topic is thirty (30) minutes. Also, the Commission may terminate public comments if such comments become repetitious. Speakers may not yield their time to others without the consent of the Chair. Any written documents to be distributed or presented to the Commission shall be submitted to the Clerk of the Board. This policy applies to Public Comments and comments on Agenda Items. Under the Brown Act, the Board should not take action on or discuss matters raised during public comment portion of the agenda which are not listed on the agenda. Board members may refer such matters to staff for factual information or to be placed on the subsequent agenda for consideration. 5. APPROVAL OF MINUTES - DECEMBER 12, 2007 Riverside County Transportation Commission Agenda January 9, 2008 Page 2 6. ADDITIONS/REVISIONS - The Commission may add an item to the Agenda after making a finding that there is a need to take immediate action on the item and that the item came to the attention of the Commission subsequent to the posting of the agenda. An action adding an item to the agenda requires 2/3 vote of the Commission. If there are less than 2/3 of the Commission members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of the agenda. 7. CONSENT CALENDAR - All matters on the Consent Calendar will be approved in a single motion unless a Commissioner(s) requests separate action on specific item(s). Items pulled from the Consent Calendar will be placed for discussion at the end of the agenda. 7A. AGREEMENT FOR OPERATION OF A FREEWAY SERVICE PATROL PROGRAM IN RIVERSIDE COUNTY Overview This item is for the Commission to: 1) Approve Fund Transfer Agreement No. 08-45-055-00 with Caltrans for the Riverside County Freeway Service Patrol (FSP) program in the amount of $1,518,479 in state funding for FY 2007/08; and 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission. 7B. CITY OF RIVERSIDE BICYCLE MASTER PLAN Overview This item is for the Commission to approve the city of Riverside's Bicycle Master Plan dated May 23, 2007. 7C. PERRIS MULTIMODAL TRANSIT CENTER DEDICATION Overview This item is for the Commission to authorize the dedication of the Perris Multimodal Transit Center (PMTC) to Ward Kimball at the request of the city of Perris (Perris) and the Riverside Transit Agency (RTA). Riverside County Transportation Commission Agenda January 9, 2008 Page 3 7D. CALIFORNIA ENVIRONMENTAL QUALITY ACT ADDENDUM TO THE NEGATIVE DECLARATION FOR THE PERRIS MULTIMODAL FACILITY Overview This item is for the Commission to adopt the California Environmental Quality Act (CEQA) Addendum to the negative declaration (ND) for the Perris Multimodal Transit Center. 7E. COMMUTER RAIL PROGRAM UPDATE Overview This item is for the Commission to receive and file an update on the Commuter Rail Program. 7F. ANNUAL LOCAL TRANSPORTATION FUND PLANNING ALLOCATION TO COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS Overview This item is for the Commission to approve an allocation of Local Transportation Fund (LTF) planning funds totaling $350,280 to the Coachella Valley Association of Governments (CVAG) to support transportation planning programs and functions as identified in the attached work programs. 7G. AMENDMENT TO AGREEMENT FOR ON -CALL STRATEGIC PARTNERSHIP ADVISOR SERVICES Overview This item is for the Commission to: 1) Approve Agreement No. 06-66-028-06, Amendment No. 4 to Agreement No. 06-66-028, for the on -call strategic partnership advisor services with Nossaman, Guthner, Knox & Elliott, LLP, to extend the contract term of performance to February 9, 2012, and augment Agreement No. 06-66-028 by $250,000 to provide independent, third -party legal sufficiency review services of the environmental document and project report; and 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission. Riverside County Transportation Commission Agenda January 9, 2008 Page 4 7H. AGREEMENT WITH PROCESS COMMUNICATION DEVELOPERS, INC. TO PROVIDE ON -CALL GENERAL MAINTENANCE SERVICES FOR THE FIVE METROLINK STATIONS IN RIVERSIDE COUNTY Overview This item is for the Commission to: 1) Award Agreement No. 08-24-049-00 to Process Communication Developers, Inc. (PCD) to provide on -call general maintenance services at the five Commission -owned Metrolink stations in the amount of $300,000; and 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission. 71. AGREEMENT WITH TROPICAL PLAZA NURSERY, INC. TO PROVIDE LANDSCAPE MAINTENANCE SERVICES FOR THE FIVE METROLINK STATIONS IN RIVERSIDE COUNTY Overview This item is for the Commission to: 1) Award Agreement No. 08-24-050-00 to Tropical Plaza Nursery, Inc. (Tropical) to provide landscape maintenance services at the five Commission -owned Metrolink stations in the amount of $135,000; and 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission. 7J. RESOLUTION COMMEMORATING MARK PISANO'S CAREER AT THE SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS Overview This item is for the Commission to: 1) Adopt a resolution in recognition of Mark Pisano's retirement from the Southern California Association of Governments (SCAG); and 2) Forward the resolution to SCAG. Riverside County Transportation Commission Agenda January 9, 2008 Page 5 8. PERRIS VALLEY LINE PROJECT UPDATE Overview This item is for the Commission to receive a presentation on the status of station development for this project and the next steps. 9. 2008 STATE AND FEDERAL LEGISLATIVE PROGRAMS Overview This item is for the Commission to adopt the 2008 State and Federal Legislative Programs. 10. ITEM(S) PULLED FROM CONSENT CALENDAR AGENDA 11. COMMISSIONERS / EXECUTIVE DIRECTOR REPORT O vervie w This item provides the opportunity for the Commissioners and the Executive Director to report on attended meetings/conferences and any other items related to Commission activities. 12. ADJOURNMENT The next Commission meeting is scheduled to be held at 9:30 a.m., Wednesday, February 13, 2008, Board Room, County of Riverside Administrative Center, 4080 Lemon Street, First Floor, Riverside. Regional Conservation Authority - Board of Directors Agenda - January 7, 2008 Page 1 of 5 Western Riverside County Regional Conservation Authority www.wrc-rca.org AGENDA* *Actions may be taken on any item listed on the agenda. Monday, January 7, 2008 1:00 p.m. Riverside County Administrative Center First Floor Annex - Board Hearing Room 4080 Lemon Street Riverside, CA 92501 In compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if special assistance is needed to participate in a Board meeting, please contact the Clerk of the Board at (951) 955-9700. Notification of at least 48 hours prior to meeting time will assist staff in assuring that reasonable arrangements can be made to provide accessibility at the meeting. 1. CALL TO ORDER 2. ROLL CALL 3. PUBLIC COMMENTS At this time members of the public can address the RCA Board of Directors regarding any items within the subject matter jurisdiction of the Board that are not separately listed on this agenda. Members of the public will have an opportunity to speak on agendized items at the time the item is called for discussion. No action may be taken on items not listed on the agenda unless authorized by law. Each individual speaker is limited to speak three (3) continuous minutes or less. Any person wishing to address the Board on any matter, whether or not it appears on this agenda, is requested to complete a Request to Speak form available at the door. The completed form is to be submitted to the Clerk of the Board prior to an individual being heard. Whenever possible, lengthy testimony should be presented to the Board in writing and only pertinent points presented orally. Any written documents to be distributed or presented to the RCA Board of Directors shall be submitted to the Clerk of the Board. 4. BOARD MEMBER ANNOUNCEMENTS (This item provides the opportunity for the Board Members to report on attended meetings/conferences and any other items related to RCA activities.) httn://www.wrc-rca.org/2008 BD/080107/080107 AGENDA.html 1/9/2008 Regional Conservation Authority - Board of Directors Agenda - January 7, 2008 Page 2 of 5 5. ADDITIONS/REVISIONS (The Board may add an item to the Agenda after making a finding that there is a need to take immediate action on the item and that the item came to the attention of the Board subsequent to the posting of the agenda. An action adding an item to the agenda requires 2/3 vote of the Board. If there are less than 2/3 of the Board Members present, adding an item requires a unanimous vote. Added items will be placed for discussion at the end of the agenda.) 6. APPROVAL OF MINUTES - December 3, 2007 7. CONSENT CALENDAR (All matters listed under the Consent Calendar will be approved in a single motion unless a Board member requests separate action on specific Consent Calendar item. The item will be pulled from the Consent Calendar and placed for discussion.) 7.1 APPROVAL OF RESOLUTION NO. 07-11, "RESOLUTION OF THE BOARD OF DIRECTORS OF THE WESTERN RIVERSIDE COUNTY REGIONAL CONSERVATION AUTHORITY AMENDING THE AUTHORITY'S BYLAWS" Overview - Staff Report This item is for the RCA Board of Directors to approve Resolution No. 07-11, which includes the appointment procedures for Board of Supervisors alternates. The introduction of Resolution No. 07-11 was on the December 3, 2007 RCA Board agenda. FISCAL YEAR 2006-07 FINANCIAL STATEMENTS AND 7.2 INDEPENDENT AUDITORS' REPORTS OF THE WESTERN RIVERSIDE COUNTY REGIONAL CONSERVATION AUTHORITY Overview - Staff Report This item is for the RCA Board of Directors to ratify the Executive Committee's action on the Fiscal Year 2006-07 Financial Statements and Independent Auditors' Reports. VEGETATION MANAGEMENT PROGRAM AGREEMENT WITH THE 7.3 CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION TO DEVELOP A PRESCRIBED BURN PLAN FOR RCA PROPERTIES Overview - Staff Report This item is for the RCA Board of Directors to: 1) Adopt the Vegetation Management Program Agreement as currently negotiated by Legal Counsel; 2) Allow Legal Counsel to continue to negotiate toward improved property damage httn://www.wrc-rca.ora/2008 BD/080107/080107 AGENDA.html 1/9/2008 Regional Conservation Authority - Board of Directors Agenda - January 7, 2008 Page 3 of 5 provisions. AGREEMENT BETWEEN THE WESTERN RIVERSIDE COUNTY 7.4 REGIONAL CONSERVATION AUTHORITY AND THE U.S. FISH AND WILDLIFE SERVICE FOR A POSITION DEDICATED TO THE IMPLEMENTATION OF THE MSHCP Overview - Staff Report This item is for the RCA Board of Directors to: 1) Approve the Agreement between the RCA and USFWS for a GS-14 Policy Level Position; 2) Authorize the Chairman to execute said agreement on behalf of the Authority; and 3) Approve the Budget Adjustment contained in the Financial Information section of the staff report. RATIFICATION OF THE CHAIRMAN'S APPOINTMENT OF THE 2008 7.5 WESTERN RIVERSIDE COUNTY REGIONAL CONSERVATION AUTHORITY EXECUTIVE COMMITTEE Overview - Staff Report This item is for the RCA Board of Directors to ratify Chairman Montanez' appointment of the Executive Committee for 2008 8. DISCUSSION ITEMS 8.1 AUTHORIZATION TO PURCHASE AN APPROXIMATELY 70-ACRE PROPERTY FROM THE COUNTY OF RIVERSIDE Overview - Staff Report This item is for the RCA Board of Directors to authorize: 1) The acquisition of approximately 70 acres from the County of Riverside, as shown on the attached exhibit, and subject to receiving the necessary funds from SMR Ventures; 2) The use of donation funds to be provided by SMR Ventures to pay for the purchase; 3) Staff to finalize the purchase and sale agreement, subject to Legal Counsel's review and approval; 4) The Chairman of the Board of Directors to execute the purhcase and sale agreement; and httn://www.wrc-rca.ora/2008 BD/080107/080107 AGENDA.html 1/9/2008 Regional Conservation Authority - Board of Directors Agenda - January 7, 2008 Page 4 of 5 5) The Executive Director or his designee to execute escrow documents, including the certificate of acceptance. 8.2 REPORT REGARDING ISSUES ASSOCIATED WITH RCA / RCHCA MERGER Overview - Staff Report This item is for the RCA Board of Directors to: Receive and File. 9. EXECUTIVE DIRECTOR'S REPORT 9.1 ROUGH STEP STATUS 9.2 RAND UPDATE 10. LAND ACQUISITION UPDATE 11. ITEMS FOR NEXT MEETING Board members are invited to suggest additional items to be brought forward for discussion. 12. CLOSED SESSION: 12A. CONFERENCE WITH REAL PROPERTY NEGOTIATOR Pursuant to Government Code Section 54956.8 Negotiating Parties: RCA Director of Land Acquisition and Property Management or Designee Under Negotiation: Price/Terms Item Assessor Parcel Nos. Property Owners 1 900-070-001 Winchester 700 2 900-060-022 Ray/Beth Ann McLaughlin 579-420-004 3 579-160-026 Gregory/Carol Reden 579-160-027 4 Portion of 362-150-023 Arnold Schleuniger 5 932-140-027 Marlyn/Rachel Stockdale httn://www.wrc-rca.org/2008 BD/080107/080107 AGENDA.html 1/9/2008 Regional Conservation Authority - Board of Directors Agenda - January 7, 2008 Page 5 of 5 6 900-070-001 963-060-011 963-060-012 Benton 36, Won Yoo 12B. CONFERENCE WITH LEGAL COUNSEL: ANTICIPATED LITIGATION Pursuant to Subdivision (b) of Government Code Section 54956.9 Exposure to Litigation Number of Potential Case: One 12C. CONFERENCE WITH LEGAL COUNSEL: PUBLIC EMPLOYMENT Pursuant to Government Code Section 54957 Title: Executive Director Public Employment Recruitment 13. ADJOURNMENT The next meeting of the Western Riverside County Regional Conservation Authority Board of Directors is scheduled to be held on Monday, February 4, 2008 at 1:00 p.m. in the Board Room of the County Administrative Center, First Floor, 4080 Lemon Street, Riverside, California. httn://www.wrc-rca.org/2008 BD/080107/080107 AGENDA.html 1/9/2008 Regional Conservation Authority - Executive Committee Agenda - December 19, 2007 Page 1 of 3 Western Riverside County Regional Conservation Authority wwW_w«-«_t.o Executive Committee MEETING AGENDA* * Action(s) may be taken on any item listed on the agenda. Wednesday, December 19, 2007 12:00 P.M. Riverside County Administrative Center Fifth Floor Conference Room C 4080 Lemon Street Riverside, CA 92501 In compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if special assistance is needed to participate in an Executive Committee meeting, please contact the Clerk of the Board at (951) 955-9700. Notification of at least 48 hours prior to meeting time will assist staff in assuring that reasonable arrangements can be made to provide accessibility at the meeting. 1. CALL TO ORDER 2. ROLL CALL 3. PUBLIC COMMENT (At this time members of the public can address the Executive Committee regarding any items within the subject matter jurisdiction of tite RCA that are not separately listed on this agenda. Members of the public will have the opportunity to speak on agendized items at the time the item is called for discussion. No action may be taken on items not listed on the agenda unless authorized by law. Each individual speaker is limited to speak three (3) continuous minutes or less. Any person wishing to address the Executive Committee on any matter, whether or not it appears on this agenda, is requested to complete a Request to Speak forth available at the door. The completed form is to be submitted to the Clerk of the Board prior to an individual being heard. Whenever possible, lengthy testimony should be presented to the Executive Committee in writing and only pertinent points presented orally. Any written documents to be distributed or presented to the Executive Committee shall be submitted to the Clerk of the Board.) 4. COMMITTEE MEMBER ANNOUNCEMENTS 5. ADDITIONS/REVISIONS (The Committee may add an item to the Agenda after snaking a finding that there is a need to take immediate action on the item and that the item came to the attention of the Committee subsequent to the posting of the agenda. An action adding an item to the agenda requires 2/3 vote of the Committee. If there are less than 2/3 of the Committee Members present, adding an item requires a unanimous vote. Added items will be placed for discussion at the end of the agenda.) 6. APPROVAL OF MINUTES - November 21, 2007, 7. APPROVAL OF THE FISCAL YEAR 2007 FINANCIAL STATEMENTS AND AUDITORS' REPORTS Overview - Staff Report That the RCA Executive Committee: httn://www.wrc-rca.org/2007 EXEC/071219/071219 Agenda.html 12/18/2007 Regional Conservation Authority - Executive Committee Agenda - December 19, 2007 Page 2 of 3 1) Approve the Fiscal Year 2007 Financial Statements and Auditors' Reports; 2) Endorse the actions in Attachment 2; and 3) Authorize staff to agendize this matter for ratification at the January 7, 2008 meeting of the RCA Board of Directors. VEGETATION MANAGEMENT PROGRAM AGREEMENT WITH THE CALIFORNIA 8. DEPARTMENT OF FORESTRY AND FIRE PROTECTION TO DEVELOP A PRESCRIBED BURN PLAN FOR RCA PROPERTIES Overview - Staff Report That the RCA Executive Committee: 1) Adopt the Vegetation Management Program Agreement as currently negotiated by Legal Counsel; 2) Allow Legal Counsel to continue to negotiate toward improved property damage provisions; and, 3) Authorize staff to agendize this matter for the January 7, 2008 meeting of the RCA Board of Directors. AGREEMENT BETWEEN THE WESTERN RIVERSIDE COUNTY REGIONAL CONSERVATION 9. AUTHORITY AND THE U.S. FISH AND WILDLIFE SERVICE FOR A POSITION DEDICATED TO THE IMPLEMENTATION OF THE MSHCP Overview - Staff Report That the RCA Executive Committee: 1) Authorize the Executive Director to prepare an agreement for a GS-14 Policy Level Position with the USFWS; 2) Approve the Budget Adjustment contained in the Financial Information section below; and 3) Authorize staff to agendize this matter for the January 7, 2008 meeting of the RCA Board of Directors. 10. EXECUTIVE DIRECTOR'S REPORT 11. FUTURE AGENDA ITEMS: (Committee members are invited to suggest additional items to be brought forward for discussion.) 12. CLOSED SESSION: 12A. CONFERENCE WITH REAL PROPERTY NEGOTIATOR Pursuant to Government Code Section 54956.8 Negotiating Parties: RCA Director of Land Acquisition and Property Management or Designee Under Negotiation: Price/Terms Item Assessor Parcel No. Property Owner(s) 1 900-070-001 Winchester 700/K. Eric Friess httu://www.wrc-rca.or2/2007 EXEC/071219/071219 A2enda.html 12/18/2007 Regional Conservation Authority - Executive Committee Agenda - December 19, 2007 Page 3 of 3 12B. CONFERENCE WITH LEGAL COUNSEL: ANTICIPATED LITIGATION Pursuant to Subdivision (b) of Government Code Section 54956.9 Exposure to Litigation Number of Potential Case: One 12C. CONFERENCE WITH LEGAL COUNSEL: PUBLIC EMPLOYMENT Pursuant to Government Code Section 54957 Title: Executive Director Public Employment Recruitment 13. ADJOURNMENT The next meeting of the Western Riverside County Regional Conservation Authority Executive Committee will be held on Wednesday, January 16, 2008, at 12:00 p.m. in the Fifth Floor Conference Room C of the County Administrative Center, 4080 Lemon Street, Riverside, California, 92501. httn://www.wrc-rca.or2/2007 EXEC/071219/071219 A2enda.html 12/18/2007 Regional Conservation Authority - Executive Committee Agenda - November 21, 2007 Page 1 of 3 .K evise Western Riverside County Regional Conservation Authority www.wre-rea.org Executive Committee (Chairman Jeff Stone, Vice Chairman Eugene Montanez, Past Chairman Robin Lowe, Marion Ashley, Dale Stubblefield, John Tavaglione, Gary Thomasian) MEETING AGENDA* Actions may be taken on any item listed on the agenda. Wednesday, November 21, 2007 12:00 P.M. Riverside County Administrative Center Fifth Floor Conference Room C 4080 Lemon Street Riverside, CA 92501 In compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if special assistance is needed to participate in an Executive Committee meeting, please contact the Clerk of the Board at (951) 955-9700. Notification of at least 48 hours prior to meeting time will assist staff in assuring that reasonable arrangements can be made to provide accessibility at the meeting. 1. CALL TO ORDER 2. ROLL CALL 3. PUBLIC COMMENT (At this time members of the public can address the Executive Committee regarding any items within the subject matter jurisdiction of the RCA that are not separately listed on this agenda. Members of the public will have the opportunity to speak on agendized items at the time the item is called for discussion. No action may be taken on items not listed on the agenda unless authorized by law. Each individual speaker is limited to speak three (3) continuous minutes or less. Any person wishing to address the Executive Committee on any matter, whether or not it appears on this agenda, is requested to complete a Request to Speak form available at the door. The completed form is to be submitted to the Clerk of the Board prior to an individual being heard. Whenever possible, lengthy testimony should be presented to the Executive Committee in writing and only pertinent points presented orally. Any written documents to be distributed or presented to the Executive Committee shall be submitted to the Clerk of the Board.) 4. COMMITTEE MEMBER ANNOUNCEMENTS 5. ADDITIONS/REVISIONS (The Committee may add an item to the Agenda after making a finding that there is a need to take immediate action on the item and that the item came to the attention of the Committee subsequent to the posting of the agenda. An action adding an item to the agenda requires 2/3 vote of the Committee. If there are less than 2/3 of the Committee Members present, adding an item requires a unanimous vote. Added items will be placed for discussion at the end of the agenda.) 6. APPROVAL OF MINUTES - September 19, 2007, MOU BETWEEN THE WESTERN RIVERSIDE COUNTY REGIONAL CONSERVATION 7. AUTHORITY AND THE WESTERN RIVERSIDE COUNCIL OF GOVERNMENTS FOR THE TRANSFER OF TUMF FUNDS FOR USE UNDER THE WESTERN RIVERSIDE COUNTY htto://www.wrc-rca.or2/2007 EXEC/071121/071121 A2enda.html 11/27/2007 Regional Conservation Authority - Executive Committee Agenda - November 21, 2007 Page 2 of 3 MULTIPLE SPECIES HABITAT CONSERVATION PLAN Overview - Staff Report That the RCA Executive Committee: 1) Approve the MOU between RCA and WRCOG regarding the Transfer of TUMF Funds; and 2) Authorize staff to agendize this matter for the December 3, 2007 meeting of the RCA Board of Directors. PROFESSIONAL SERVICES AGREEMENT BETWEEN THE WESTERN RIVERSIDE COUNTY 8. REGIONAL CONSERVATION AUTHORITY AND THOMAS B. MULLEN FOR ACQUISITION OF FUNDING AND OTHER SPECIAL PROJECTS Overview - Staff Report That the RCA Executive Committee: 1) Approve the Professional Services Agreement between the RCA and Thomas B. Mullen; and 2) Authorize staff to agendize this matter for the December 3, 2007 meeting of the RCA Board of Directors. 9. EXECUTIVE DIRECTOR'S REPORT 12.1 Board Member Orientation/Refresher Course 12.2 Lease Agreement 10. FUTURE AGENDA ITEMS: (Committee members are invited to suggest additional items to be brought forward for discussion.) 11. CLOSED SESSION: A With respect to every item of business to be discussed in Closed Session pursuant to Government Code Section 54956.8 Conference with Real Property Negotiator Pursuant to Government Code Section 54956.8 11.1 Property: Assessor's Parcel Number: 362-170-004 Negotiating parties: Agency Negotiator: Director of Land Acquisition and Property Mgt. or Designee Property Agent: Canyon Breeze/Dorian Henderson Under Negotiation: Price/Terms 11.2 Property: Assessor's Parcel Number: 900-070-001 Negotiating parties: Agency Negotiator: Director of Land Acquisition and Property Mgt. or Designee Property Agent: Winchester 700/K. Erik Friess Under Negotiation: Price/Terms httu://www.wrc-rca.or2/2007 EXEC/071121/071121 Agenda.html 11/27/2007 Regional Conservation Authority - Executive Committee Agenda - November 21, 2007 Page 3 of 3 B With respect to every item of business to be discussed in Closed Session pursuant to Government Code Section 54956.9 11.3 Conference with Legal Counsel - Anticipated Litigation Exposure to Litigation, Pursuant to Subdivision (b) of Government Code Section 54956.9 One Case C With respect to every item of business to be discussed in Closed Session pursuant to Government Code Section 54957 11.4 Public Employee Recruitment Title: Executive Director Public Employment 12. ADJOURNMENT The next meeting of the Western Riverside County Regional Conservation Authority Executive Committee will be held on Wednesday, December 19, 2007, at 12:00 p.m. in the Fifth Floor Conference Room C of the County Administrative Center, 4080 Lemon Street, Riverside, California, 92501. httn://www.wrc-rca.ora/2007 EXEC/071121/071121 Aaenda.html 11/27/2007 t t-� Friv_uvut Honorable Mayor, Members of the City Council, Ladies and Gentlemen. This is another Quarterly report from the City -appointed Estudillo Advisory Committee to the City Council, for the fourth quarter, 2007. The Committee members are as follows: Rebecca Schlosser, Chairperson; Karole Romeril, Docents; Lucille Hedges, Landscaping; Marge Clarke, ERA Volunteer Activities; Nancy Warneke, Museum; Madenia Freitas, Maintenance and Security; and myself, Sharon Terracciano, Liaison to the City Council. 1. Four members of the Advisory Committee attended a seminar regarding the Brown Act in Hemet on October 11th. This was sponsored by the Office of the District Attorney, County of Riverside. 2. The Volunteers sponsored a Yard Sale at the Mansion on October 20th. A large amount of sale items were collected and buyers came very steadily most of the day. Many expressed joy at getting inside the grounds. More than $1,100 was raised, from which $90.00 was spent for advertising and $160.00 for insurance required by the city. Approximately $850.00 profit was realized. 3. The fierce winds uprooted a large tree at the Mansion, which fell barely missing the porch of the house. One window was broken, some roof shingles on the restrooms blew off, and lots of dirt and limbs debris had to be cleaned from the grounds, which was done in part by some of the Volunteers. All in all, the Mansion grounds were lucky. 4. On October 24th, the Volunteers displayed a collection of lineage of the Estudillo family at a Genealogy display in the Heritage Room at the Hemet Library. Interest was shown in the family of Francisco, who built the Mansion. 4. Another group of Red Hat Ladies toured the Mansion on November 8th, and as most groups, showed delight in being able to view the inside of the Mansion. 5. For the third year, the Mansion was decorated with lights for the Christmas Season. The Volunteers together with their "Director of Lighting" did a wonderful job. Their aim this year was to display the house and grounds with dignity befitting this "Grand Old Lady." This year we succeeded in getting on the map prepared by columnist, Bob Pratte, for touring special holiday displays, drawing more and more people to become aware of our beautiful, historic Mansion. The Volunteers were distressed, however, at the theft of some of the decorations and extension cords from the display. 6. The theft of the decorations, together with the theft of other items during the past year, notably sprinklers, hoses, heavy duty extension cords, a butane tank (which was later returned, found hanging on the fence) and three climbing rose bushes, has prompted the Volunteers to propose video surveillance for the entire Estudillo Heritage Park. Res tfully submitted Sharon Terracciano, Liaison to City Council January 17, 2008 AGENDA REGULAR MEETING of the SAN JACINTO REDEVELOPMENT AGENCY of the CITY OF SAN JACINTO JANUARY 17, 2008 Immediately Following the Regular City Council Meeting San Jacinto Unified School District Board Room 2045 South San Jacinto Avenue, San Jacinto, California 1. ORGANIZATION 1.1 Call to Order 1.2 Roll Call 2. PUBLIC COMMENTS Now is the time for the public to address the Agency on any subject not listed on the agenda. Any person may address the Agency on any subject pertaining to Redevelopment Agency business not listed on the Agenda during this portion of the Meeting. A limitation of three (3) minutes shall be set for each person desiring to address the Agency Directors. 3. CONSENT CALENDAR The matters listed under Consent Calendar are considered routine and will be enacted by one motion by Agency Members in the form listed. There will be no separate discussion on these items prior to the motion unless members of the Redevelopment Agency, staff or the public requests a specified item be removed and/or discussed. If an item is pulled, it will be heard at the end of number `5. Staff Reports' 3.1 January 3, 2008, RDA Minutes regular meeting / Approve / Agency Secretary 4. PUBLIC HEARING None scheduled 5. STAFF REPORTS At the end of the scheduled City Department items, anyone wishing to discuss a consent calendar item should come forward upon invitation of the Chairman; state their name, address, and the consent calendar item number pulled. Speakers should limit comments to three (3) minutes. 6. CHAIRPERSON / MEMBER REPORTS / DISCUSSIONS Redevelopment Agency Agenda January 17, 2008 Page 2 of 2 7 CLOSED SESSION 8. ADJOURNMENT It is the intention of the City of San Jacinto to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact City Hall at (951) 537-6358, at least 48-hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. If you challenge any action of the Redevelopment Agency Board in court, you may be limited to raising only those issues you or someone raised at the public hearing described in this notice, or in written correspondence delivered to the Redevelopment Agency (c/o Redevelopment Secretary) at, or prior to, the public hearing. I, Dorothy L. Chouinard, Secretary of the San Jacinto Redeve(opmentAgency, do hereby certib that I caused to 6e posted the foregoing agenda the 11 th day of Janualy, 2008, as required 6y Caw. Dorothy L. Chouinard, Agency Secretary MINUTES REGULAR MEETING of the SAN JACINTO REDEVELOPMENT AGENCY of the CITY OF SAN JACINTO JANUARY 3, 2008, 8:24 p.m. San Jacinto Unified School District Board Room 2045 South San Jacinto Avenue, San Jacinto, California 1. ORGANIZATION 1.1 Call to Order Chairman Jim Ayres called the regular meeting of the Redevelopment Agency to order at 8:24 p.m. 1.2 Roll Call Present: Jim Ayres, Chris Carlson, John Mansperger, Dale Stubblefield Absent: Robert Ritchie 2. PUBLIC COMMENTS None 3. CONSENT CALENDAR 3.1 December 6, 2007, RDA Minutes regular meeting / Approve / Agency Secretary 3.2 Appropriations FY 2007-08 Budget Approve continuing appropriations of $1,223,649.60 from original designated fund balances for construction -in -progress projects and various other expenditures / Interim Finance Director City Clerk Chouinard noted a correction to the spelling on item 3.1 for RSG Consultant's last name to Draughon. M/S/C (Stubblefield / Mansperger) moved to approve the consent calendar with the minutes as amended. Motion carried 4/0. Ayes: Carlson, Mansperger, Stubblefield, Ayres Nays: None Redevelopment Agency Minutes January 3, 2008 Page 2 of 7 Absent: Ritchie Abstain: None 4. PUBLIC HEARING None scheduled 5. STAFF REPORTS 5.1 United Community Networks (UCN) Senior Housing Grant for Seniors Program / PowerPoint Presentation Chairman Ayres recessed the Redevelopment Agency meeting at 8:23 p.m. and reconvened at 8:36 p.m. Economic Development Coordinator Pasarow stated the original budget was approved at the beginning of the budget year. The original report was prepared in the fall and intervening issues postponed it until tonight. Bob Duistermars thanked the Council for their support. He then presented the UCN PowerPoint titled: A Working Partnership. Over the past year, in San Jacinto, there have been 68 qualified senior families with an average spent to help these families of $1,964.00 per family from January 1, 2007 to December 31, 2007 totaling $133,527.00 He introduced Vice President of Operations, Connie Hall and Mr. Ken Shaw. The partnership with the City of San Jacinto and United Communities Network is recognized with signs posted at each of the senior's house that they are helping. He continued with the presentation, annotating various repairs done to senior homes such as wheelchair ramps, handrails for stairs to their homes, siding repair, and sealing roof damage, pipes, and floors. Mr. Duistermars further noted the money is limited, so the fixes are economical, efficient, and safe. Mr. Duistermars continued stating that swamp coolers, if not working, become health hazards especially in an area where temps reach 110 degrees. These people live in a metal box, and without something to cool them, it is dangerous. As maintenance is done to these homes, the home's longevity increases with repairs and replacements of things such as: kitchen sinks, faucets, fixed leaks, plumbing underneath the home, and wiring issues. They will also winterize the air conditioners, which extends the life of the unit. In each slide presented, there are various repairs that the UCN has done. When they go into homes, they not only fix repairs, but look for other hazards Redevelopment Agency Minutes January 3, 2008 Page 3 of 7 especially safety concerns. Mobile home windows, especially on older mobile homes, leak air and water and can have missing parts. UCN comes in and replaces the windows with energy efficient windows. In the kitchens and bathrooms of these mobile homes, they have replaced missing components to various appliances and replaced entire appliances if needed. Quality of life issues are things UCN has concentrated on to help make their homes a safer and nicer place for them to live. They have a system in which they give the customers cards that are postage paid that evaluates the work done. The card goes directly back to UCN. 99% of the responses are positive. He presented information about the employees that do the work. The goal is to make the seniors happy that have had these problems. UCN is proud of the work they have done, and hopes the Council is, as well. Mayor Ayres asked for any comments from the council. Vice Mayor Carlson stated it is great to see legs on this program of promoting safety and quality of housing for the seniors. It addresses quality of life issues. Mayor Ayres' comments are favorable about items getting done when there is not another way to correct it. It is important for the community to know they are there before and after these repairs. Mr. Duistermars went to Perris and did a similar proposal for them. A San Jacinto resident spoke favorably about San Jacinto's program. Perris is starting up a program there. He commented the city council can know it is a good program when another community copies the program implemented by another city. Council Member Mansperger congratulated UCN on a good job. He believes in the importance of this program and helping seniors; and knows seniors can sometimes be targets. This is a way to assist them and prevent them from getting taken advantage of. Mayor Ayres commented on the damages after the wind storm and complimented UCN on their immediate help. Director Pasarow stated they would like to give another presentation of the wind damage repairs, which will be brought back at a later date. He also stated there was not action required tonight. 5.2 Potential Down Payment Assistance Program / Deny establishment of Down Payment Assistance Program or provide Redevelopment Agency Minutes January 3, 2008 Page 4 of 7 direction for the development of a Down Payment Assistance Program / Redevelopment Operations Manager Redevelopment Operations Manager Pasarow presented the staff report indicating that this request was presented by the mayor at the request of Mr. Osborne of the Osborne Development Corporation. After the initial discussion, but upon further review with the city attorney and other cities, some issues have come up showing this program as non - plausible. As outline in the staff report, some of the laws that have changed in order for an agency to get long-term covenants and count them in their State Housing and Community Development Department (HCD) reports: • A covenant has to be placed on the property for 45 years, restricting the resale value of the property to persons or family incomes no greater than the original receiver of the assistance. • With a 45-year covenant on the property and because they restrict the resale, the buyers of properties usually outgrow their home, sell it and take their profits to a new home. With these restrictions, they are unable to do that, which is discouraging to people who want to buy homes. Director Pasarow stated that Mr. Osborne's program is requesting funding for homes to be sold to seniors, who usually don't move as often. If seniors sign this document with these restrictions, even if their heirs get the home, they are also restricted to having to sell the home to a family that at the same income level as the original buyer. The tracking of homes, once sold, becomes problematic. There are resale restrictions on the property deed, which doesn't always get implemented. There would have to be a housing specialist on staff because he is would be unable to handle the tracking and continue with his current duties. He noted that though he does not recommend approving a down payment system, he is asking the Agency for their recommendations. Mayor Ayres said he met with Mr. Osborne and Director Pasarow and during these challenging times, he believes it is a creative opportunity to make something work in a slow time. The idea of a 45-year covenant is a hamper. He cannot think of too many people that live in the same place for that long. Until that law changes, these dollars are tied and it is not workable. He would like to look at an assistance program with some sort of option that this program does not offer. He believes the idea has merit. Director Pasarow stated the previous language changed in 2002. Most cities thought it meant 10-15 years. Redevelopment Agency Minutes January 3, 2008 Page 5 of 7 Mayor Ayres noted there have to be other municipalities struggling with this issue. Vice Mayor Carlson said this has been going on in redevelopment funds for years. The rules are going to keep changing and not get better. She has worked on projects in the 1990s with similar changes in the use of General Fund money. She suggested City Attorney Ballinger look at information from other cities they work with and what other programs are out there. Mayor Ayres commented that 45 years might as well be 90 years, in his eyes. Council Member Stubblefield stated that this was a great idea Mr. Osborne had and believes a lot of cities would like to do that. He would like to see something to encourage first home buyers and them having opportunities to move up to a bigger home. He agrees with the mayor and vice mayor. Mayor Ayres suggested bringing ideas in from developers and perhaps utilizing their lobbying abilities. He believes there is a solution and wants to continue to look for the solution. Public Comments: Mr. Osborne, Osborne Development Corporation, 30001 Comercio, Rancho Santa Margarita, wants to clarify any confusion with the covenant. He stated that with the 45 year, when the house is resold, their income can't exceed the 120% increase of the median income. He said the schedule is in the staff report. He has done programs since 1988 in 5 or 6 cities with time not as long as 45 years. He assured Director Pasarow that there will not be a tracking problem. He handed out and referred to a memo from Fidelity National Title Company. He stated that there is a covenant attached to the deed enabling it to be tracked through the sale. The bottom line is that there is title insurance issued. If the house is sold to someone that doesn't meet the income requirements, the title company is at risk to buy it back. All the proper notifications are there. He said he read Director Pasarow's report and thought it was slanted towards single family detached homes. He referred to the gated property on Kirby. He said his goal is to make this an affordable project in the low $200,000 range, which is a gated and landscaped community, with an HOA for maintenance. He added that this type of down payment assistance is not only for first time buyers, but seniors and for anyone that makes up to the 120% of median income. He believes that the city needs to have development put in that supports the retail businesses. He suggested 6% of the sales price in down payment assistance which then qualifies the buyer for Fanny Mae, FHA, and other assistance. He invited council members or others to meet with him to talk in regards to this program; Redevelopment Agency Minutes January 3, 2008 Page 6 of 7 share information, and discuss other programs he has been involved in. He also believes this program would really give the residential side a shot in arm, and would also be willing to loan the agency the monies, to be returned, to start this program. Mayor Ayres asked the City Attorney Ballinger for a response City Attorney Ballinger concurred with Director Pasarow about tracking issues. There are other cities just as interested, but finding the funds are also issues for other cities. Mayor Ayres believes there are more options to explore and suggested to bring this item back in 30 days. City Manager McClellan requested 60 days, with City Attorney Ballinger bringing back the item sooner if it is ready before the 60 days. Mayor Ayres complimented Director Pasarow on his work on this project and suggested this go to the subcommittee for further research. Vice Mayor Carlson replied that CDBG and the Housing Subcommittee will look at this item. Mayor Ayres continued this to the first meeting in March, with council concurring. 6. CHAIRPERSON / MEMBER REPORTS / DISCUSSIONS None 7. CLOSED SESSION 7.1 CONFERENCE WITH REAL PROPERTY NEGOTIATORS California Government Code Section 54956.8 Property: Assessor's Parcel Number (APN) 439-120-026 Agency Negotiator: Executive Director Redevelopment Agency Negotiating Parties: Under Negotiation: No reportable action. LINC Housing Corporation Price and Terms of Acquisition of Fifty - Five Year Restricted Covenants Redevelopment Agency Minutes January 3, 2008 Page 7 of 7 8. ADJOURNMENT Having no further business before the Agency, Chairman Ayres adjourned the meeting at 9:25 p.m. ATTEST: Dorothy L. Chouinard, Agency Secretary By Jim Ayres, Agency Chairman Approved as read: Approved as amended: REQUEST TO SPEAK CITY COUNCIL AGENDA ITEM#: 2 SUBJECT: DATE: IN FAVOR: ❑ NEUTRAL: ❑ IN OPPOSITION: Name: Address: City: Telephone No: 9 Individual speakers wishing to address an agenda item are requested to complete this card. Although you are not required to complete this card, the information will assist the City in addressing the issue(s) you raise. Individual speakers are limited to three minutes for their presentation. Organized presentations with more than one speaker are limited to 15 minutes, at the discretion of the Mayor and Council. When speaking, be brief, stay on the subject. The Mayor will call you to speak at the appropriate time. Please make your presentation from the microphone. HAND SPEAKER SLIPS TO THE CITY CLERK PRIOR TO THE START OF THE MEETING. REQUEST TO SPEAK CITY COUNCIL AGENDA ITEM#:0 SUBJECT: DATE: / % f 0 S IN FAVOR: U NEUTRAL: ❑ IN OPPOSITION: ❑ Name: Representing: Address: City: Telephone No: Individual speakers wishing to address an agenda item are requested to complete this card. Although you are not required to complete this card, the information will assist the City in addressing the issue(s) you raise. Individual speakers are limited to three minutes for their presentation. Organized presentations with more than one speaker are limited to 15 minutes, at the discretion of the Mayor and Council. When speaking, be brief, stay on the subject The Mayor will call you to speak at the appropriate time. Please make your presentation from the microphone. HAND SPEAKER SLIPS TO THE CITY CLERK PRIOR TO THE START OF THE MEETING. REQUEST TO SPEAK CITY COUNCIL AGENDA ITEM#: 2. SUBJECT: DATE: IN FAVOR: ❑ NEUTRAL: ❑ IN OPPOSITION: Name. Ii Ai 5 r s� 6066 `� Address: City: Telephone No: 9. `/% Individual speakers wishing to address an agenda item are requested to complete this card. Although you are not required to complete this card, the information will assist the City in addressing the issue(s) you raise. Individual speakers are limited to three minutes for their presentation. Organized presentations with more than one speaker are limited to 15 minutes, at the discretion of the Mayor and Council, When speaking, be brief, stay on the subject. The Mayor will call you to speak at the appropriate time. Please make your presentation from the microphone, HAND SPEAKER SLIPS TO THE CITY CLERK PRIOR TO THE START OF THE MEETING. REQUEST TO SPEAK CITY COUNCIL AGENDA ITEM#: 7 6 SUBJECT: DATE: / !/ /0 Sr IN FAVOR: 0 NEUTRAL: ❑ IN OPPOSITION: ❑ Name: Representing:. Address: City: Telephone No: individual speakers wishing to address an agenda item are requested to complete this card. Although you are not required to complete this card, the information will assist the City in addressing the issue(s) you raise. Individual speakers are limited to three minutes for their presentation. Organized presentations with more than one speaker are limited to 15 minutes, at the discretion of the Mayor and Council. When speaking, be brief, stay on the subject. The Mayor will call you to speak at the appropriate time. Please make your presentation from the microphone. HAND SPEAKER SLIPS TO THE CITY CLERK PRIOR TO THE START OF THE MEETING. L Fax A r t1Z111 L Pages: City of San Jacinto Office of the City Clerk 166 E. Main Street San Jacinto, CA 92583 Phone: 951-654-7337 Fax: 951-654-8021 Phone: (c5s— 122; Date: l-1(0-0K Re: R oottic5rAlQjlf CC: uktReE, R4061,th CAL Fla wecc 19-050c) CD i cc_ 10_ vomAk KJ- (0/10-) fa)i,11 . cialCtki01-0/04 need 6/It 'FB,/ rv-v1 c\-nwlorycLo q- p ry) Wor<Centre 7132 Transm i ss i on Report 83 ID Local kame Logo To: Document has been sent. Document Size S. SX11"SEF Anal4Its From: Date/Time:01/16/2008:01:57FM Page: 1 (Last Page) City of San Jacinto Office of the City Clerk 166 E. Main Street San Jacinto, CA 92583 Phone: 951-654-7337 Fax: 951-654-8021 )1/aLaL1011.4 k16.4_01 Fax: Pages: Phone: b5s- 122S Date: ib,DE Re: RA}AU 11i) CC: pi I/14-s Ru.twEcti CA/D SIA/2A 4 ON-ReE. 110._ tA4PCtfi On ilAf2- Gi4tFia [Ai rsoc) ft) ciDvu. eL c,o4,2 ,D P.Y4vii41 • o, , • 1,i Ttts_ Now. on hu_ ,Aar_ {: Bb) 1 need i'.,,('s 'ter/ 'I- rv- `11v,onicii) I- Pr" • Total Pages Scanned: 1 Total Pages Sent . 1 No. Doc. 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PUBLIC NOTICE ' CITY OF SAN JACINTO CITY COUNCIL 2045 South San Jacinto Avenue, San'Jecinto, CA 92583 c DATE: January 17, 2008 'TIME: 7:00 P.M: orshoitly thereafter TO CONSIDER: • • NOTICE IS HEREBY GIVEN, that a Public Hearing will be canductedrbythe.City Council af San Jacinto on J anuary 17, 2008, at 7:00 p.m. (ar shortly -thereafter) at 2045 South San Jacinto Avenue, San Jacinto, California 92583, to consider, The proposed adoption of an ordinance of the City Of San Jacinta deleting -and readopting Chapter 8.16 of the San Jacmta Municipal Code, and adding, amending and deleting certain sections and subsections af Chapter 15.04 af the Municipal Code of the City of San Jacinto, California adapting by reference the 2007 Edition of the California Building Standards Cade, known as the California Code of Regulations, Title 24, Including the 2007 California Building Code (incorporating and amending the 2006 lnternalianut Building Code), the 1997 Unifarm Administrative Cade, the 2007 California Elebrical Code (incorporating and amending the 200S National Electrical Code), the 2007 California. Mechanical Code (incorporating and . . . amending the 2006 Unifarm Mechanical Code), the 2007 California Plumbing Cade. (Incorporating and amending the 2006 Uniform Plumbing Code), and the 2007 California Fire Code (incorporating and amending the 2006 International Fire Code) as adopted by. the County afRiverside, together with certain additions, insertions, deletions and changesthereto'' for the purpose of prescribing regulations for use in the City for regulating the erection, can- • structian, enlargement, alteration, repair, moving, 'removal, demolition, conVersion, occu. ' panty,, equipment, use, height, area, electrical, plumbing, mechanical, and maintenance of.. all buildings or structures in the City of San Jacinto, and for fhe purpose of prescribing reeg- ulalians pertaining to protection against conditions hazardous to the life pod property from fire or explosion, One copy of each af the above California Bgilding Standards Cade and the proposed ordinance will be available far public inspection In the Office of the San Jacinto City Clerk at 166 E Main ' I Street, San Jacinto Callfarnia, 92583. This will be a public hearing, and you are invited to attend and camment on the proposed actions described above, If you challenge any actian related to this proposal in caurt, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, ar in written corespondence delivered al, ar prior to, the public hearing. ifyouhavewriitten comments that you wish to submit, please deliver them to the City Clerk's Orrice, 166 E Main Street, Suite 2, San Jacinto, California 92583, on ar before the beginning of Yoe public hearing, • • Questions or comments can be directed to the Jae Lancaster, Chief Building Official at (951) 537- 6377, City Hall, 248 E Main Street, San Jadnto California, 92583. Written and era! testimony Is invited. • In compliance with fhe Americans with Disabilities Act if Funned special assistance to partic- ipate in this meeting, you should cantad the office af the City Clerk at (951) 537.6358, Notification by noon on the date of the public hearing will enable the City to make arrangements to assure accessibility to this meeting. • Respectfully Submitted, Dorothy L: Chouinard; City Clerk • 1/2,11 Dated; December 27, 2007 --- Page 1 --- 02I.ISSV'I3 3d IINIH OTVEE9LTS6 XK3 170 r6T I2id L00Z/8Z/ZT Page 1 of 1 Dorothy Chouinard From: Sandra Sodolski Sent: Tuesday, January 15, 2008 2:16 PM To: Dorothy Chouinard Cc: Laura Cuthbert Subject: Invocateur The pastor from Mtn View Baptist Church called back to say that he would be happy to do the invocation at Thursdays mtg. 1/15/2008 AGENDA ITEM January 17, 2008 TO: The Honorable Mayor and Members of the City Council FROM: Tim Hults, Assistant City Manager SUBJECT: Ordinance 08-01, approving the California Building and Fire Code,Updates RECOMMENDATION: Staff recommends that the City Council provide for public comment and, by motion, approve and adopt Ordinance No. 08-01 following the second reading of Ordinance 08- 01 .adopting the 2007 California Building and Fire Code, updates; and by further motion read by title only: AN ORDINANCE OF THE CITY OF SAN JACINTO DELETING AND READOPTING CHAPTER 8.16 OF THE SAN JACINTO MUNICIPAL CODE, AND ADDING, AMENDING AND DELETING CERTAIN SECTIONS AND SUBSECTIONS OF CHAPTER 15.04 OF THE MUNICIPAL CODE OF THE CITY OF SAN JACINTO, CALIFORNIA PERTAINING TO THE CONSTRUCTION AND MAINTENANCE OF BUILDINGS, AND PERTAINING TO PROTECTION AGAINST CONDITIONS HAZARDOUS TO THE LIFE AND PROPERTY FROM FIRE OR EXPLOSION, AND ADOPTING BY REFERENCE THE 2007 EDITION OF THE CALIFORNIA BUILDING STANDARDS CODE, KNOWN AS THE CALIFORNIA CODE OF REGULATIONS, TITLE 24, INCLUDING THE 2007 CALIFORNIA BUILDING CODE, (INCORPORATING AND AMENDING THE 2006 INTERNATIONAL BUILDING CODE), THE 1997 UNIFORM ADMINISTRATIVE CODE, THE 2007 CALIFORNIA ELECTRICAL CODE (INCORPORATING AND AMENDING THE 2005 NATIONAL ELECTRICAL CODE), THE 2007 CALIFORNIA MECHANICAL CODE (INCORPORATING AND AMENDING THE 2006 UNIFORM MECHANICAL CODE), THE 2007 CALIFORNIA PLUMBING CODE (INCORPORATING AND AMENDING THE 2006 UNIFORM PLUMBING CODE), AND THE 2007 CALIFORNIA FIRE CODE (INCORPORATING AND AMENDING THE 2006 INTERNATIONAL FIRE CODE) AS ADOPTED BY THE COUNTY OF RIVERSIDE, TOGETHER WITH CERTAIN ADDITIONS, INSERTIONS, DELETIONS AND CHANGES THERETO. Approvals City Manager: Finance Director: Page 1 of 3 Deleted: s l Deleted: approving Deleted: the feted: s BACKGROUND: The California Building Standards Commission recently adopted new amendments to the California Building Standards Code. The California Health & Safety Code, Sections 17958.5 and 18941.5 authorize cities and counties to modify the California Building Standards Code by adopting more restrictive standards and modifications if such standards and modifications are accompanied by express findings that they are reasonably necessary because of local climatic, geological or topographical conditions. The City last adopted the uniform codes and any amendments specific to San Jacinto in August 1999. DISCUSSION: The proposed ordinance was introduced by the City Council on January 3, 2008. It will be effective 30 days after the adoption date, or February 16, 2008. As stated above, the California Building Standards Commission recently adopted new amendments to the California Building Standards Code. The California Building Standards Code goes into effect on January 1, 2008. The City of San Jacinto will be required to enforce the California Building Standards Code. However, state law allows for cities and counties to adopt more restrictive standards when they are supported by findings that climatic or topographic conditions warrant the special standards. The proposed amendments specific to San Jacinto include a requirement for a building permit for any fence that is in excess of 18 inches in height. This is consistent with the Zoning Ordinance requirement that provides for review and a permit for any fence. The code defines a fence as any linear structure in excess of 18 inches. Additionally, staff is proposing modifications in order to provide for plan check fees that are representative of the City's costs to provide such services. Also, an amendment is proposed in order to maintain the City's requirements for erosion control landscaping on manufactured slopes. With regard to fire prevention, the City will be adopting by reference Riverside County Ordinance No. 787.3, which adopts the 2007 Edition of the California Fire Code, together with those portions of the 2006 Edition of the International Fire Code as published by the International Code Council. This was recommended by Chief Michael since the City contracts with the County for fire prevention services, including plan check and inspection. ALTERNATIVES: 1) Adopt the accompanying Ordinance 08-01, as proposed. 2) Direct City Staff to re -draft the ordinance, as directed. 3) Continue or take no action. Page 2 of 3 FISCAL IMPACT: When fully implemented, the accompanying Ordinance will have a positive fiscal impact, in that it will enable the City to recover the costs associated with enforcement of the various city codes and regulations. ATTACHMENTS: • Ordinance No. 08-01 ■ Riverside County Ordinance No. 787.3 Page 3 of 3 "Chapter 8.16 FIRE CODE Sections: 8.16.010 Findings and adoption of the California and International Fire Code. Sec. 8.16.010 Findings and adoption of the California and International Fire Code. A. Findings. The City Council of the City finds as follows: 1. That the International Fire Code, 2006 Edition, adopted by the International Code Council (ICC), is a nationally recognized compilation of proposed rules, regulations, and standards of the ICC. 2. That the International Fire Code has been printed and published as a code in book form within the meaning of Section 50022.2 et seq., of the California Government Code and such code has been adopted and amended by the California Building Standards Commission into the California Code of Regulations (CCR) as Title 24, Part 9, titled the California Fire Code, 2007 edition. 3. That one copy of the 2007 California Fire Code and 2006 International Fire Code, certified by the City Clerk to be a true copy has been filed for use and examination by the public in the office of the City Clerk prior to the adoption of the ordinance codified in this chapter. 4. That the County of Riverside has, by Ordinance No. 787.3, adopted, with certain amendments, the California Fire Code edition of the 2007 California Code of Regulations Title 24, Part 9, Appendices Chapter A, B, C, E, F, G, and H, with the exception of Appendice Chapter D. 5. That the sections of said code may be referred to by the same number used in such published compilation preceded by the words "Riverside County Fire Code Section" or "International Fire Code Section" or "Fire Code Section." B. Adoption of Fire Code. The City Council of the City of San Jacinto hereby adopts the 2007 Edition of the California Fire Code, together with those portions of the 2006 Edition of the International Fire Code as published by the International Code Council, including all applicable findings and Appendix Chapters, all as adopted by 9 of 12 Deleted: Uniform City Council Agenda January 17, 2008 Pape 2 of 4 3.1 Warrants at January 17, 2008 / Approve / Interim Finance Director 3.2 January 3, 2008 Minutes / Regular Meeting / Approve / City Clerk 3.3 Continuation of the Proclamation of the Local State of Emergency due to high and damaging winds / Approve / City Attorney 3.4 Household Hazardous Waste Mobile Collections Program Agreement / Approve and authorize city manager to execute / Public Works Director 3.5 Resolution No. / A resolution to approve and adopt a retention - destruction schedule of obsolete records of the City of San Jacinto / Approve and adopt / City Clerk 4. PUBLIC HEARING 4.1 Ordinance No. 08-01 / An ordinance approving the 2007 California Building and Fire Codes Updates / Assistant City Manager /,Provide for public comment and _conduct a second reading and approve adoption of Ordinance No. 08-01 and by further motion waive the reading of the entire Ordinance No. 08-01 and read by title only: AN ORDINANCE OF THE CITY OF SAN JACINTO DELETING AND READOPTING CHAPTER 8.16 OF THE SAN JACINTO MUNICIPAL CODE, AND ADDING, AMENDING AND DELETING CERTAIN SECTIONS AND SUBSECTIONS OF CHAPTER 15.04 OF THE MUNICIPAL CODE OF THE CITY OF SAN JACINTO, CALIFORNIA PERTAINING TO THE CONSTRUCTION AND MAINTENANCE OF BUILDINGS, AND PERTAINING TO PROTECTION AGAINST CONDITIONS HAZARDOUS TO THE LIFE AND PROPERTY FROM FIRE OR EXPLOSION, AND ADOPTING BY REFERENCE THE 2007 EDITION OF THE CALIFORNIA BUILDING STANDARDS CODE, KNOWN AS THE CALIFORNIA CODE OF REGULATIONS, TITLE 24, INCLUDING THE 2007 CALIFORNIA BUILDING CODE, (INCORPORATING AND AMENDING THE 2006 INTERNATIONAL BUILDING CODE), THE 1997 UNIFORM ADMINISTRATIVE CODE, THE 2007 CALIFORNIA ELECTRICAL CODE (INCORPORATING AND AMENDING THE 2005 NATIONAL ELECTRICAL CODE), THE 2007 CALIFORNIA MECHANICAL CODE (INCORPORATING AND AMENDING THE 2006 UNIFORM MECHANICAL CODE), THE 2007 CALIFORNIA PLUMBING CODE (INCORPORATING AND AMENDING THE 2006 UNIFORM PLUMBING CODE), AND THE 2007 CALIFORNIA FIRE CODE { Deleted: 2 Formatted: Font: Bold Deleted: Approve Formatted: Font: Not Bold Deleted: 02