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HomeMy WebLinkAboutAgenda - Agenda Packets - Regular Meeting 12/19/1995 AGENDA SAN JACINTO CITY COUNCIL AND THE CITY COUNCIL SITTING AS THE REDEVELOPMENT AGENCY AND INDUSTRIAL DEVELOPMENT AUTHORITY AND THE SAN JACINTO FINANCING AUTHORITY DATE: December 19, 1995 TIME: 7:30 P.M. PLACE: COMMUNITY CENTER ✓ ,� / � 625 SOUTH PICO "''^�'^' o �' SAN JACINTO, CALIFORNIA FI N- 1 0-ea /1 tio m,(.( �h ;, /(Jo 1.0 CALL TO ORDER Roll Call r- / Z ; Prayer of Invocation - Pastor James 161cKinneY Pledge of Allegiance / . / /6o 2.0 SPECIAL PRESENTATIONS ] 2_: l(� 2.1 Recognition of Dan Thomson - Outgoing Volunteer Coordinator 2.2 Recognition of "Make A Difference Day" Volunteers 2.3 Recognition of Arrow Garage Doors for Waste Reduction 2.4 Employee of the 4th Quarter of 1995 3.0 PUBLIC COMMENTS Any person may address the Council on any subject pertaining to City business not listed on the agenda, during this portion of the meeting. A limitation of three (3) minutes shall be set for each person desiring to address the Council. Convene the Redevelopment Agency in joint session with the City Council for consideration of the following: 1 4.0 REDEVELOPMENT AGENCY 4.1 Potential Modification of Down Payment Assistance Program - McNabb RECOMMENDATION: Receive for information and provide direction to staff, as appropriate. 5.0 CONSENT CALENDAR - CITY COUNCIUREDEVELOPMENT AGENCY All matters listed under Consent Calendar are considered to be routine and will be enacted by one motion by the City Council in the form listed. There will be no separate discussion on these items prior to the motion unless members of the City Council, staff or the public requests specified items to be removed and/or discussed. Anyone wishing to discuss a Consent Calendar item should come forward, upon invitation of the Mayor, state their name, address and the Consent Calendar item number. Speakers should limit comments to three (3) minutes. 5.1 Minutes of Regular Meeting of November 7. 1995 RECOMMENDATION: Approve the Minutes of the Regular Meeting of November 7, 1995, as presented. 5.2 Minutes of Regular Meeting of November 21, 1995 RECOMMENDATION: Approve the Minutes of the Regular Meeting of November 21, 1995, as presented. 5.3 Minutes of Special Meeting of December 4. 1995 RECOMMENDATION: Approve the Minutes of the Special Meeting of December 4, 1995, as presented. 5.4 Minutes of Regular Meeting of December 5, 1995 RECOMMENDATION: Approve the Minutes of the Regular Meeting of December 5, 1995, as presented. Claim - Lonnie Triell Graham - File #JS 96-07 RECOMMENDATION: Reject the claim as recommended by the Claims Adjustor, pursuant to Government Code Section 913. 5.6 Treasurer's Report - November 1995 RECOMMENDATION: Receive and file. 2 AGENDA PLANNING GUIDE January 2, 1996 - Regular Meeting 6:00 P.M. Employee of year of 1995 Adoption of 1995-96 Budget 10/3/95) Presentation by EMWD Regarding Development Fees - McNabb Update on Public Safety Committee - Butler Grant Deed - Buena Vista Retention Basin - McNabb Award of Bid for Ramona and Chase Street - Evans MRC Presentation - Herrera Calling of Bonds for Tract 24048 Laing Homes (Tabled from mtg. 11/21/95) Ramona Expressway Corridor Study - Evans City Farming and Agricultural and Advisory Committee By-laws - McNabb/Lee County Free Library Advisory Appointment - Lee Ordinance and Resolution Repealing Non-functioning Committees - Lee Award of Bid for Community Center Door Modifications - Hults Approval of Lease for Community Education Center - Holmes/Butler Status Report on Utility Policies/Rates - Herrera ADATitIe 24 Appeals Board CLOSED SESSION Genesis Construction January 9, 1995 - Special Study Session Review of Audit January 16, 1995 - Regular Meeting 6:00 P.M. Report on Upgrading to Utility Billing Computer System - Herrera Status Report on Advanced Utility Billing Transition - Herrera Contract for Special Services (Liebert, Cassidy & Frierson) - Butler O.K. Associates Contract Amendment (1x wkly pick up, fee reduction) from mtg. 8/1/95 Policy on Preference to Local Bidders —Cox (from mtg. 8/15) Informal Bid Process Procedures - McNabb Community Preservation Committee Appointment - Wilson/Lee Introduction of Solid Waste Ordinance - Butler 5.7 Award of Bid - Third Street Redevelopment Project RECOMMENDATION: Accept the low bid of Sean-Malek Engineering and construction for $17,883.00 for the Third Street Redevelopment Project. 5.8 Approval of Contract with Auctioneer for Disposal of Vehicles RECOMMENDATION: Approve agreement with McCormack Auctioneers to dispose of vehicles and property for the Police Department and City. 5.9 Acceptance of Dedication of Lot "D" of Parcel Map 11998, for Utility Purposes Only RECOMMENDATION: Accept offer of dedication of subject parcel for utility purposes only and direct the City Clerk to record a Certificate of Acceptance with the County Clerk. 5.10 Warrant Register RECOMMENDATION: Approve warrant numbers 41934 through 42044 dated December 15, 1995 in the amount of $497,906.89 and Payroll check numbers 6357 through 6452 dated November 9, 1995. Adjourn the Redevelopment Agency and continue acting in the capacity of the City Council for the remainder of the agenda. END OF CONSENT CALENDAR Motion by: Seconded by: to approve consent calendar items 5.1 through 5.10. 6.0 PUBLIC HEARINGS 6.1 ADVERTISED - Enlargement of San Jacinto Agricultural Preserve No. 10 Location: North of the Existing San Jacinto Agricultural Preserve No. 10, on the West Side of Warren Road, South of the Ramona Expressway Applicant: Peter G. and Jacoba M. Oostdam CONTINUED FROM 12/5/95 RECOMMENDATION: Adopt Resolution No. 95- granting approval for expansion of San Jacinto Agricultural Preserve Contract No. 10 RESOLUTION -NO. 95- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA GRANTING APPROVAL FOR EXPANSION OF SAN JACINTO AGRICULTURAL PRESERVE CONTRACT NO. 10 3 6.2 Community Development Block Grant (CDBG) Program (22nd Year, 1996-97) - Butler RECOMMENDATION: 1. Conduct a public hearing to receive comments on suggested uses for 22nd year Community Development BI ck Grant funds. 2. At the conclusion of the public hearing, det rmine the 22nd year CDBG Public Service Theme. 3. Direct staff to meet with the Area Directors' Association to review and evaluate applications for Community Development Block Grant Public Service funds. 4. Direct staff to prepare a report reflecting the recommendations of the Area Director's Association for expenditure of CDBG funds at the February 6, 1996 City Council meeting. 5. Direct staff to submit recommended actions for the expenditure of City sponsored projects at the February 6, 1996 Council meeting. 7.0 CITY DEPARTMENTS 7.1 Irrevocable Offer to Dedicate Property Adjacent to Warren Road - McNabb RECOMMENDATION: Accept the Irrevocable Offer of 37 feet adjacent to the west side of Warren Road for future public use, including roadway purposes, from Peter G. and Jacoba M. Oostdam. 7.2 Approval of Contract with Community Initiatives Development Corporation and Harley Knox Associates Related to Financing for Economic Development (continued from 11/21/95) RECOMMENDATION: Acting in the capacity of the Redevelopment Agency authorize the Executive Director to execute the attached 12 month contract with Community Initiative Development Corporation and Harley Knox Associates in the amount not to exceed $3,200/month. Consultant to be used on an as needed basis. Direct staff to return with a Resolution setting the fee schedule as outlin, d. 7.3 Computer Network System Improvements - Herrera/Caskey RECOMMENDATION: Award the bid for computer network system improvements to Jaguar Computer Systems, Inc. (dba Micro Age) or Riverside for an amount not o exceed $35,000 in budget #010-425-2500- 4045. It is also requested that the Council continue to authorize previous Council action of November 21, 1995 to allow the City Manager to approve emergency expenditures up to $3,000 per event. 4 7.4 Adoption of Redevelopment Agency 1995-96 Budaet - Herrera (continued from 12/5/951 RECOMMENDATION: Continue to the meeting of January 2, 1996. 8.0 MAYOR/COUNCILMEMBER REPORTS/DISCUSSIONS 8.1 City Council Outside Committee Representatives and City Standing Subcommittees (Continued from 12/5/96) RECOMMENDATION: Mayor make appointments to the committees and subcommittees, as outlined, and obtain confirmation from Council as part of the annual reorganization. 8.2 City Clerk and City Treasurer Appointments RECOMMENDATION: Make appointments to the offices of City Clerk and City Treasurer; or direct staff on an alternate process of appointment if desired and schedule the date of appointment; and direct staff to bring back an outline of the duties and responsibilities of the offices at the meeting of January 2, 1996. 8.3 Adoption of Amended Council Rules and Procedures RECOMMENDATION: Adopt Resolution No. 95- repealing Resolution No. 2194 and amending Council Rules and Procedures. RESOLUTION NO. 95- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, REPEALING RESOLUTION NO. 2194 AND APPROVING AMENDED RULES OF PROCEDURES FOR COUNCIL MEETINGS AND RELATED FUNCTIONS AND ACTIVITIES 8.4 Council Teambuilding/Goal Setting Workshop 8.5 Scheduling of Special Study Session for January 9th for Review of 1994-95 Audit 9.0 CLOSED SESSION 9.1 Conference with Labor Neaotiatorpursuant to Government Code Section 54957.6 Negotiator: Richard Kreisler, Pam Easter, Rod Butler, John Herrera Regarding: San Jacinto Police Officers' Association, Public Employees of Riverside County (PERC) and Management/Confidential 5 9.2 Conference with Legal Counsel - Existina Litigation pursuant to Government Code Section 54956.9 - Ochoa vs. City of San Jacinto (Administrative Appeal of Disciplinary Action. 9.3 Conference with Leaal Counsel - Existina Litigation pursuant to Government Code Section 54956.9 - Napolitano vs. Citv of San Jacinto (Administrative Appeal of Disciplinary Action) 9.4 Conference with Real Property Neaotiator pursuant to Government Code Section 54956.8 Location: 183 E. Third St Negotiating Parties: Gilberto Marquez Under Negotiation: Price and terms 9.5 Conference with Leaal Counsel - Existing Litiaation pursuant to Government Code Section 54956.9 - Maclin Markets vs. Citv of San Jacinto 10.0 ADJOURNMENT Motion by: Seconded: Action: to adjourn. Vote: I, Bob Wilson, City Clerk of the City of San Jacinto, do hereby certify that I caused to be posted the foregoing agenda this 14th day of December, 1995, as required by law. p ty City Clerk 6 WNW S A N !JACINTO STAFF REPORT TO: Honorable Mayor and City Council Members, Sitting as the Redevelopment Agency FROM: Brian McNabb, Director of Community Development via Pamela Easter DATE: December 19, 1995 RE: Possible Modification to Down Payment Assistance Program RECOMMENDATION Advise staff as appropriate. BACKGROUND The current down payment assistance program, created in 1993, allows a buyer of a home in a City sponsored project to get up to $7500 of assistance using a forgivable second trust deed and/or to help with closing costs. The total amount of all mortgages was not to exceed 97% (buyer had to put down 3%) and assistance with closing costs could be as high as 3%. This program was developed under the philosophy that a buyer should put some investment into their home. This would help assure that they would not walk away from their loan. The lending environment at the time the program was created was very good in that interest rates were low. There were not a lot of home buyers, but lots of home owners were refinancing. Typically, a buyer was expected to put up 10% - 20% of the purchase price. However, some federal programs allowed smaller down payments. The market has changed substantially over the last 30 months, in that there are many lenders and few borrowers. Therefore, many innovative programs have been created to attract borrowers. Also, lenders have loosened their underwriting criteria because there are so many people that have bad credit or little/or no money for down payments. It has been brought to our attention that there are now Federal programs available to qualifying buyers that provide 100% financing. In those cases, our second trust deed program is not necessary. However, there may be cases where assistance with points or other closing costs might be necessary to qualify a buyer. The purpose of this report is to query the Agency Board as to whether it wants to modify our Down Payment Assistance Program by allowing the payment of up to 1% of the purchase price for closing costs when there is no other City financing involved. Taking advantage of these Federal programs leverages our housing money. Instead of spending $7,500 to close escrow on a house, we would instead spend approximately $800.00. By affirmative vote on this matter, staff will change its literature on its assistance program, making this closing cost assistance immediately available. Al Chamberlain of AA Chamberlain & Associates, the developer of the homes on Dana Court, feels he can close one escrow and possibly two, if this program is offered. BKM:Ir CCRPT-95\Dnpaymt.Pro A.A. CHAMBERLAIN & ASSOCIATES, IP1C. December 19, 1995 City of San Jacinto Redevelopment Agency Attn: Brian Mc Nabb, Director of Community Development 210 Main St. San Jacinto, CA 92583 Re: Redevelopment Agency assistance to Qualified Buyers Redevelopment home projects. Since the inception of the Redevelopment program of modest income housing, a number of finance programs have emerged. Among those programs, is the Farmers Home Loan program which Courtside Classics is now eligible. Basically, the program allows qualified buyers to obtain a 100% loan including closing costs, as long as, the appraised value of the property exceeds the price of the property by the amount of the closing costs. We have been informed that any loan discount points, origination or guarantees are a cost to be born by the applicant. Since the buyer is applying of this type afloat', and with the restrictions placed by the program, it means that the buyers may qualify with their income, but not have the necessary moneys for a down payment or other related costs. 1520 SAN JACINTO AVENUE, SUITE 1 • SAN JACINTO, CA 92583 • (909) 654-9157 • FAX (909) 654-8681 We respectfully request that the San Jacinto Redevelopment Agency authorize the expenditure of up to 2% in assistance to a qualified home buyer of the Redevelopment Program in concert with their obtaining of a 100% financed loan. Our request is that the 2% of the sales price be applied in those instances that the buyer uses a 100% type of financing rather than or in lieu of the buyer's using the $7,500 assistance program that would require a silent second on the property. Allowing up to 2% would save the Agency approximated $5,000, and yet help a qualified buyer. Your attention to this matter would be appreciated. Sincerely, ALLEN A. CHAMBERLAIN, President January 23, 1996 - Study Session 6:00 P.M. Results of Management Study - Butler February 6, 1996 - Regular Meeting 6:00 P.M. Audit of Accounts in Utility Billing System - Herrera City Farming and Agricultural Advisory Committees Appointments Update Public Safety Committee PUBLIC HEARING 1996-97 CDBG - Butler February 20, 1996 - Regular Meeting 6:00 P.M. Adoption of Mid -Year Budget - Herrera Approval of Management/Confidential Salary & Benefits Resolution (Tabled from 11/21/95) - Butler February 27, 1995 - Study Session 6:00 P.M. Overview of Recycling Program - Butler FUTURE BID OPENINGS 12/21/95 - 2:00 P.M. Ramona Expressway Widening STAFF FOLLOW-UP/FUTURE COUNCIL AGENDA ITEMS LLMD Related Policies: Develop strategy for reducing RSJ assessment over a period of years Review assessments to vacant land and businesses for equity Develop policy for annexations to district Develop policy requiring developers to maintain until buildout Explore regional concept with Hemet, Schools, Valleywide and County Equalizing Assessment Units among all 3 zones - Evans Utility Billing Policies & Procedures/Dettrrquency/Prepayment & Landlord Pay Agreement for Sallee/Monte Vista Renovation - from mtg. 2/14/95 Agreement for Joint Use of City Maintenance Facilities - from mtg. 2/14/95 Implementation Plan Redevelopment Agency Amendment Area - McNabb Misc. MINUTES SAN JACINTO CITY COUNCIL AND THE CITY COUNCIL SITTING AS THE REDEVELOPMENT AGENCY AND INDUSTRIAL DEVELOPMENT AUTHORITY AND THE SAN JACINTO FINANCING AUTHORITY NOVEMBER 7, 1995 1.0 CALL TO ORDER The Regular Meeting of the San Jacinto City Council was called to order at 7:40 P.M. by Mayor Solorio in the Community Center, 625 South Pico, San Jacinto, California. Present: Councilmembers Leahy, Oaks, Williams and Mayor Solorio Absent:: Council Seat Vacant Prayer of Invocation by Pastor Irene Klugman Pledge of Allegiance led by Mayor Solorio 2.0 SPECIAL PRESENTATIONS 2.1 Employee Service Awards Mayor Solorio made presentation to Graciela Alvarez for ten years of service. Bryan Vig was not present at the meeting for a presentation for five years of service. 3.0 PUBLIC COMMENTS Tim Dunlap voiced concern regarding consent calendar item 5.18. Felt the membership should be revised to reflect the Mayor as the Director, and not staff who may live outside of the City. Felt the change was necessary to allow for a faster response and better communications with other agencies in order to direct the activities. Wayne Stanis voiced concern that it was difficult to obtain a timely response to meeting ADA requirements. Felt the City was behind in implementation of inexpensive items which would accomplish the most. Handed out information on handicapped parking and ramps and suggested the City incorporate them into their documents so builders would not incur additional expense by having to redo work completed. Cited instances where businesses had to redo their parking lots to be in compliance. 1 November 7, 1995 Marie Weckmann voiced concern about funding for the library and suggested with the City's current fiscal state and the need to cut animal control, that the City reconsider pulling away from the County Library system. Councilmember Leahy suggested that Ms. Weckmann consider getting involved on the library committee representing the City. Bob Zambon related a recent incident when assistance from the police was needed and suggested that a tax increase be implemented to improve services. Suggested the increase would increase police exposure helping to reduce crime. Felt it would be a fair tax which would not impact only a portion of the population. Further, suggested the City utilize the County to obtain more law enforcement coverage. Appreciated the City taking action as soon as possible. 4.0 REDEVELOPMENT AGENCY None 5.0 CONSENT CALENDAR - CITY COUNCIUREDEVELOPMENT AGENCY At the hour of 8:00 P.M. convened the Redevelopment Agency to conduct business jointly with the City Council for the following consent calendar: Councilmember Leahy desired item 5.18 be pulled. She felt that Mr. Dunlap's comments made sense. Fire Marshall Wilson explained that the Mayor would be the Chair of the Committee, noting the amended report which was previously distributed to Council. The set up of the committee was the same as the other participating members and part of SIMS. In response to Council inquiry, explained the proposal was standard operating procedure for all agencies, private and government, so they would work in harmony and speak the same language. Councilmember Williams understood Mr. Dunlap's concerns. However, noted there were key emergency personnel on staff 24 hours daily, i.e., Police Watch Commander, in coordination with the City Manager, who were trained to deal effectively with any emergency situations. Was more comfortable with that, than a part time lay person directing and controlling emergencies. With thb Mayor acting as the Chair, felt it was a moot issue. Councilmember Leahy indicated a desire to invite others to the street opening noted in item 5.22. 2 November 7, 1995 A MOTION was made by Councilmember Oaks, seconded by Councilmember Williams, acting in their capacity as the City Council and as the Redevelopment Agency, to approve the consent calendar as presented, and as amended by revised staff reports on items 5.14 and 5.18. Motion carried on a 4-0 vote, except item 5.11 which was a 3-1 vote with Councilmember Leahy dissenting and one Council seat vacant. 5.1 Minutes of Regular Meeting of September 5. 1995 Approved the Minutes of the Regular Meeting of September 5, 1995, as presented. 5.2 Minutes of Regular Meeting of September 19. 1995 Approved the Minutes of the Regular Meeting of September 19, 1995, as presented. 5.3 Minutes of Adjourned Meeting of September 21. 1995 Approved the Minutes of the Adjourned Meeting of September 21, 1995, as presented. 5.4 Minutes of Special Meeting of September 26. 1995 Approved the Minutes of the Special Meeting of September 26, 1995, as presented. 5.5 Warrant Register Approved warrant numbers 41586 through 41742 dated October 31, 1995 in the amount of $760,891.65 and Payroll check numbers 6104 through 6184 dated September 29, 1995. 5.6 Treasurer's Report - August 1995 Received the filed. 5.7 Treasurer's Report - September 1995 Received and filed. 5.8 Claim - Brown. Tony and Patricia (File # JS 96-041 Rejected the claim as recommended by the Claims Adjustor, pursuant to Government Code Section 913. 5.9 Claim - Perkins. Mark (File # JS 96-05) Rejected the claim as recommended by the Claims Adjustor, pursuant to Government Code Section 913. November 7, 1995 5.10 Claim - Ruddell. Christian (File # JS 96-06) Rejected the claim as recommended by the Claims Adjustor, pursuant to Government Code Section 913. 5.11 Amendment - Ordinance 975 and 976 Eliminating Requirement for Fire Sprinklers - Single Family Residences Within 1.5 Mile Radius of Fire Station Waived the reading in full and read by title only and adopted Ordinance No. 1014 amending Ordinance 975 and 976 related to fire sprinklers in single family residences in designated areas of the City. ORDINANCE NO. 1014 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, AMENDING ORDINANCE 975 AND ORDINANCE 976 PERTAINING TO THE INSTALLATION OF FIRE SPRINKLERS IN ALL OCCUPANCIES OUTSIDE OF A DESIGNATED AREA 5.12 Zoning Ordinance Amendment 2-95 - Multi -Family Maximum Desities - Municipal Code Amendment Waived the reading in full and read by title only and adopted Ordinance No. 1015 regarding Zoning Ordinance Amendment 2-95. ORDINANCE NO. 1015 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, APPROVING ZONING ORDINANCE AMENDMENT 2-95, AMENDING ORDINANCE 340 OF THE CITY OF SAN JACINTO 5.13 Parade Permit - Sunday. December 10. 1995 from 11 AM to Noon Location: Victoria Avenue, Main Street and Santa Fe Avenue Approved the parade permit for Saint Anthony's Catholic Church subject to providing insurance and reimbursing any costs of City police and public works personnel. 5.14 Road Closure - Tinsel Triathlon Location: Soboba Road between Lake Park Drive/State Street and the Soboba Indian Reservation RECOMMENDATION: Approve the closure of Soboba Road between Lake Pakr Drive/State Street and the Soboba Indian Reservation for the 10th Annual United Way Tinsel Triathlon on Sunday, December 3, 1995. 4 November 7, 1995 City Manager Easter advised of a revision to the Street closure, which would be on Soboba between Lake Park and State Street. The west side of the intersection would be closed and there would still be access to the Church and Casino. The entrance at State and Soboba would be closed but traffic could still go toward Gilman Springs. Staff met with the Legends and no additional diversion or signage was requested. Clarified for Council the hours of closure would be from 7-10 A.M. Ken Brass spoke, not in opposition to the event, but the failure in the past to provide adequate ingress and egress for the residents of the Mountain View homes, as well as inadequate notification. Patti Drusky, Chamber of Commerce, addressed the safety issues and assured signs would be posted in advance, as well as flyers being distributed to the residents and notices in the newspapers. There would also be volunteers stationed at the closures. 5.15 Street Closure - 14th Annual Turkey Trot - Valley Wide Recreation & Future Farmers of America Approved the closure of portions of Idyllwild Drive, San Jacinto Street, Third Street, Mistletoe Avenue and First Street for the 14th Annual Turkey Trot on Saturday, November 18, 1995. 5.16 Release of Bonds - Tract 23793 Location: Rosaire at Rancho San Jacinto, generally East of Las Roses and North of Esplanade Avenue Applicant: Barrett American Inc. Released Bond No. 11141356862 (Performance - $81,430.00, Water - $18,900.00, Sewer - $19,600.00) 5.17 Authorization for Expenditure of Funds to Repair City Equipment Authorized the expenditure of up to $12,000 from Account 10-4150-410- 3350 for the repair of the Public Works Street Division Front End Loader. 5.18 Ordinance Providing for the Administration of Disaster Operation and Relief and Establishing a Disaster- Council and Membership Waived the reading in full and read by title only and introduced Ordinance No. 1016 providing for the administration of Disaster Operation and Relief. November 7, 1995 ORDINANCE NO. 1016 AN ORDINANCE OF THE CITY OF SAN JACINTO PROVIDING FOR THE ADMINISTRATION OF DISASTER OPERATION AND RELIEF IN THE CITY OF SAN JACINTO 5.19 Resolution Supportina Amendments to the Clean Water Act Adopted Resolution No. 95-53 supporting amendments to the Clean Water Act. RESOLUTION NO. 95-53 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO IN SUPPORT OF AMENDMENTS TO THE CLEAN WATER ACT 5.20 Bid - Third Street Redevelopment Project Acting in the capacity as the Redevelopment Agency, rejected the bid of Laird Construction Company, Inc. for the Third Street Redevelopment Project and authorize staff to re -advertise the project. 5.21 Contract for Audit of Documentary Transfer Taxes Approved the contract with HdL Coren & Cone for auditing of Documentary Transfer Tax payments for 15% of the revenue recovered. 5.22 Chanae Order - Lake Park Drive - Nottson Construction Approved a change order of $15,000 to Nottson Construction for additional asphalt pavement for the Lake Park Drive Improvement Project. 5.23 Resolution Declaring Items as Surplus Adopted Resolution No. 95-54 declaring certain property as surplus and authorizing disposal of said property. RESOLUTION NO. 95-54 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO DECLARING CERTAIN PROPERTY AS SURPLUS AND AUTHORIZING DISPOSAL OF SAID PROPERTY At the hour of 8:15 P.M. adjourned the Redevelopment Agency and continued acting in the capacity as the City Council for the following business: Mayor Solorio announced that Lake Park Drive would reopen November 9, 1995. 6 November 7, 1995 6.0 PUBLIC HEARINGS 6.1 ADVERTISED - Specific Plan 2-88. Amendment 5 Development Agreement 1- 89. Amendment 2. Development Plan 2-95 Applicant: TMP Homes LLC Location: Rancho San Jacinto - Tracts 24053 & 26427 Senior Planner HuIts made a presentation as contained in the staff report on file with the City Clerk. In response to Council inquiry, advised landscaping would be in the front and side yards which would be the homeowners responsibility, and there was the potential the landscape architect could use drought resistance plants. Also, the proposal did not fall within the sphere of compatibility and was exempt from the requirements. Councilmember Leahy suggested the lighting on the front signage not cover up the sign. Suggested the list of fees be itemized in the conditions of approval, including Mello Roos. Community Development Director McNabb explained the difficulty in itemizing the specific amounts of fees, because the conditions required payment of fees which existed at the time permits were issued, which could change. City Attorney Cox further clarified that the language requested by Ms. Leahy was already in the master development agreement. Mayor Solorio opened the public hearing. Mark Barron voiced opposition to the change in square footage. Felt the master planned community in Rancho San Jacinto had been compromised enough. Concerned about the cost of the Mello Roos, which was based on square footage and the reduction in home values, which had already declined due to the economy. Also, if the homes were not desired on Washington Avenue, then why put them anywhere else? Richard Goyman felt the houses undesired on Washington were being hidden and new buyers being led to believe it would be a nice area. Felt it was wrong to down size and not in keeping with the master plan. Council should let every homeowner say what they want since it was their livelihood invested in their homes. Just changing so builders could make a few bucks was not right. 7 November 7, 1995 John Graham was only in favor of the proposal as a bottom line. Stated they had met in October and spoke strongly against compromising the values of the people who had already bought there, because of the homes being built and the size. They would be worth less and reduce property values more. Since another developer was considering a plan for 1800-2200 square feet, felt the applicant could also develop that size instead of the smaller homes. Charles Jones was opposed to the proposal, and asked why the standards should be loosened? Was it really a good reason to do so, just because of an economic crunch and slower market? They were all sold a vision of a higher standard of living and were looking forward to that and hoped their homes would be worth more, which did not happen. While the developers may be losing money, so were the residents. Felt there was no reason to down size the area. Nat Harty, TMP Homes, requested the deletion of two conditions of approval imposed by the Planning Commission. In a way he agreed with the bottom line and did not think the elimination of a couple homes on Washington would not accomplish anything. Noted at Parkhill, there were only eight houses and at the other end vacant lots, and the existing across the street were 1500-1600 square feet. It would be impossible for someone to discern the difference. In response to residents concerns, noted they were not lowering the standard, it was equal. If there was a market, they would not reduce the size, but there was no market. The total developed would only include 12-13% of the smaller size range. Regarding the Mello Roos, the actual square footage, which the Mello Roos was based on, actually increased. Felt with the swing garages, it was a plus to the street scene and would provide relief from the drabness of the garages lined up off the set back. Showed renderings of the plans to the Council and the audience. Urged that Council accept the Planning Commission recommendations, with the exception of the lots on Washington. Councilmember Leahy clarified the plan would actually trade 84 lots for 92 lots and there would be no negative impact on the Mello Roos. Ards Lowenberg related her past experiences with the Homeowners Association and the builders. Noted they had met with Mr. Harty to look at the project and was assured the quality of the home would be equal to the existing. Concerned if building not allowed, the vacant land would be so for a long time and that would reduce the value of properties more than the development. Understood concerns of down sizing, and had fought that issue in the past, but what was more important was the quality of the homes. Cited other tracts with the same situation, and one could not tell the difference. Further, there would be CC&R's 8 November 7, 1995 to address some concerns and there would be no impact to the Mello Roos. The size of a home had no correlation to the quality of the home, and the change would allow sales which it turn would make a better neighborhood. Rick Thomsen agreed with the comments of Ms. Lowenberg. They had met with Mr. Harty and found him to be forthright. He had looked at the history of the community and the compatibility ordinance they had worked on. Mr. Thomsen had worked on the issues in the past, at length. While he shared the same concerns of others, he also saw the big picture and understood it was their best hope to fulfill the promise of Rancho San Jacinto, to get some development started. He felt good about the compromise, because the thought of no development was a less promising picture. The development standards would not permit them to just build a cheaper home. As for other issues, the community would just have to be vigilant to enforce ordinances. There was no way to prove that smaller homes would equate to reduced home values, it was the quality of development that would matter. Based on what he saw he could support the proposal. There being no further speakers wishing to present testimony, Mayor Solorio closed the public hearing. Community Development Director McNabb noted the homes would be included in the LLMD and theoretically could reduce the overall cost. Councilmember Williams appreciated the speakers taking the time to voice their concerns and wished that would happen on other issues. He was also a Rancho San Jacinto resident and shared some of the concerns, and was active in prior discussions on down sizing. He also shared the loss in home value and did not take any of those issues lightly. After hearing of the plans he was in support, with the additional conditions of the Planning Commission, and did not see the swing garages as a detriment. Agreed the size of the home did not equate as did the quality and the issues of owner's upkeep were a matter for code enforcement. The ultimate goal was to have every lot sold to help contribute to the Mello Roos, and this would help in the long run. He could see larger homes in the future, when the market improved.- Actually, based on the proximity of the vacant land, the developer could have built even smaller homes, but their plans actually addressed the speakers issues. Councilmembers Leahy and Oaks did not see the feasibility of limiting the plans on Washington. 9 November 7, 1995 Community Development Director McNabb indicated the staff was not able to accurately provide the Planning Commission with an answer to the question as to what the smallest home in the Park Hill Collection was. A MOTION was made by Councilmember Williams, seconded by Councilmember Leahy, to Grant a Negative Declaration for Specific Plan 2-88, Amendment 5; Development Agreement 1-89, Amendment 2; and Development Plan 2-95; Approve Development Plan 2-95, as recommended by the Planning Commission, subject to the Findings of Fact and conditions of Approval, with the exception of Planning Department Condition #10, which would be deleted; Adopt Resolution No. 95-55 approving Specific Plan 2-88, Amendment 5, as recommended by the Planning Commission, subject to the Findings of Fact; and Waive the reading in full and read by title only and introduce Ordinance No. 1017 approving Development Agreement 1-89, Amendment 2, as recommended by the Planning Commission, subject to the Findings of Fact. Motion carried on a 3- 0-1 vote with Councilmember Oaks abstaining due to a possible conflict of interest and one Council seat vacant. RESOLUTION NO. 95-55 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO APPROVING AMENDMENT NO. 5 TO THE RANCHO SAN JACINTO SPECIFIC PLAN PHASE II (SPECIFIC PLAN 2-88), LOCATED SOUTH OF COMMONWEALTH AVENUE AND ESPLANADE AVENUE AND NORTH OF WASHINGTON AVENUE AND WEST OF MOUNTAIN AVENUE, SUBJECT TO FINDINGS OF FACT ORDINANCE NO. 1017 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO AMENDING DEVELOPMENT AGREEMENT 1-89 MADE BETWEEN THE CITY AND PR EQUITIES, LTD, DATED SEPTEMBER 19, 1989, AND RECORDED ON NOVEMBER 30, 1989 AND AUTHORIZING THE EXECUTION OF THE AMENDMENT TO THE DEVELOPMENT AGREEMENT ATTACHED HERETO AS EXHIBIT "A" John Graham voiced disappointment with the Council action. 6.2 ADVERTISED - Development Plan 1-95 - Tract 23789 Applicant: Linway Development, Inc. Location: Evans Street and Las Rosas Drive, Rancho San Jacinto 10 November 7, 1995 Senior Planner Hults made a presentation as contained in the staff report on file with the City Clerk. Mayor Solorio opened the public hearing. Richard Russell, applicant was available for questions. There being no speakers wishing to present testimony, Mayor Solorio closed the public hearing. A MOTION was made by Councilmember Leahy, seconded by Councilmember Oaks, to Grant a Negative Declaration for Development Plan 1-95; Approve Development Plan 1-95 as recommended by the Planning Commission, subject to the Findings of Fact and Conditions of Approval. Motion carried on a 4-0 vote with one Council seat vacant. At the hour of 9:10 P.M. Council recessed At the hour of 9:20 P.M. Council reconvened with all members present, except one Council seat vacant. 7.0 CITY DEPARTMENTS 7.1 Status Report on City Committees - (Continued from 10-16-95) Lengthy Council discussion on pros and cons of maintaining committees, with the following specific comments: 1. Suggested changing the 2010 Committee from a standing to Ad Hoc Committee. 2. 2010 Committee had already accomplished their goal. 3. Concern that membership of 2010 Committee be confirmed with individuals and specific terms of office be established. 4. Suggested members of the 2010 Committee be thanked for their services, disbanded and encouraged to participate on other active committees. 5. Suggested that Council could review issues using the final plan submitted by the 2010 Committee. City Manager Easter advised that the 2010 Committee had been utilized over the past four years with regard to capital improvement projects and some long term strategy planning sessions. 11 November 7, 1995 Community Development Director McNabb advised when the 2010 Committee was first formed there was a verbal agreement to periodically review matters, but they had not met in 18 months. Council comments: 1. Feeling the situation of the Museum Board was the same as the 2010 Committee. Should not have a Board just for the sake of having a Board. There was already a Museum Association with overlapping membership. 2. Felt the Board was needed to coordinate activities on the Estudillo Mansion with the County for the relocation of the Museum. Desired to re -advertise for the Board and keep the original commitment of the City. The Museum Association responsibility was only to assist in raising funds for the museum. 3. Concerned that the Museum should not even be under the City. Seemed to be a duplication and confusing lines of authority. 4. Suggested that both the 2010 Committee and the Museum Board be eliminated. 5. Suggested both be tabled for the next meeting. COUNCIL CONSENSUS to continue both the 2010 Committee and the Museum Board to the next meeting. City Manager Easter explained that although the County Free Library Committee was not a City Committee, it was included with the Citizen appointed committees because the representative would be an appointed citizen. A MOTION was made by Councilmember Williams, seconded by Councilmember Oaks, to approve the staff recommendations with the exception of moving the 2010 Committee and the Museum Board to the list in item 7.10 and eliminate those bodies. Motion carried on a 4-0 vote. 7.1.1 Planning Commission Received and filed. 12 November 7, 1995 7.1.2 Community Preservation Committee Directed staff to have members draw Tots to determine terms of office on a four year, staggered system, with expirations beginning October 3, 1996; and direct that staff support be provided by the Community Development Department; declare two seats vacant and direct the City Clerk's Office to advertise to fill the vacancies in accordance with the Maddy Act. 7.1.3 2010 Committee Directed the committee be moved to the list of Non - Functional committees in item 7.10 and eliminate the committee. 7.1.4 Museum Board Directed the board be moved to the list of Non -Functional committees in item 7.10 and eliminate the board. 7.1.5 Project Area Committee Directed staff to take the appropriate actions to fill the vacancies. 7.1.6 Public Safety Financing Committee Received and filed. 7.1.7 City Farming Committee Directed the supporting Department to bring back to Council the proposed by-laws, duties, membership criteria and terms of office for approval and direction to advertise to fill the appointments. 7.1.8 Agricultural Advisory Committee Directed the supporting Department to bring back to Council the proposed by-laws, duties, membership criteria and terms of office for approval and direction to advertise to fill the appointments. 7.1.9 County Free Library Advisory Committee Declared the position vacant and directed staff to advertise to fill the vacancy and bring back prospective applicants at a later meeting for Council consideration and appointment. 13 November 7, 1995 7.1.10 Non -Functional Committees Directed staff to bring back to Council the necessary actions to abolish the Non-functional Committees. 7.2 Bid - Purchase of Standby Generators for the Water Department A MOTION was made by Councilmember Leahy, seconded by Councilmember Oaks, to approve plans and authorize the advertisement for bids for the purchase of two standby generators as emergency power supply to the two main wells and booster stations; approve a budget appropriation of $175,000 in Account No. 51-9000-450-4045. Motion carried on a 4-0 vote with one Council seat vacant. 7.3 Contract - La Entrada Improvement Project ( Vance Corporation) San Jacinto Avenue (Superblock) A MOTION was made by Councilmember Oaks, seconded by Councilmember Leahy, to award the contract for the La Entrada Improvement Project to Vance Corporation of Rialto for a low bid of $84,953.20. Motion carried on a 4-0 vote with one Council seat vacant. 7.4 Discontinuance of Animal Control City Manager Easter made a presentation, advising the matter was brought back to Council at their direction. Diana Tavenner stated she understood the need for more police and was in favor of that, but it was wrong to cut animal control to obtain the necessary funding. Felt services were down sized with Hemet and did not know who was now working, which was done to save money, and feared that needed services had already been cut to a minimum. Suggested that other areas be looked at and considered for cuts first. Marie Weckmann and Sharon Middleton had turned in speaker slips, but were not present to speak. Nada Ricketts, representing Ramona Animal Shelter, stated the services being cut were the most importai. She knew the police were overworked and needed more office space, so could not see how they could be utilized for control of animals. Felt the City had wanted their new business and their million dollar facility, because if it were left to private citizens to do the right thing with animals, they would not. 14 November 7, 1995 Felt police were strapped enough and unable to respond to non -injury accidents. Cited that every home contained a dog for protection, or wrought iron doors and windows. Prior activity included, from July to December, 365 strays. Currently they had no contract with the City and had already donated $328. When animals were brought in, they were obligated to hold them a minimum of three days, and questioned if they would then be obligated to put the animals to sleep? Concerned that was not enough time for the animals to be identified. In response to Council inquiry, whether the action would cause the animals to be put to sleep faster, advised she did not know how long they could continue to allow the redemption of pets, they were holding longer on the strays and were redeeming less than $1 per stray. Cited that strays caused traffic accidents and there would be no one to control them, causing more problems. Did not think police time would be best utilized trying to catch animals. Noted an incident that occurred within their own office, and the resulting injury from trying to catch a loose pig. Currently the City allowed two animals per household, and with the city growing, so would the problem, including the picking up of just dead animals, especially without animal control. Councilmember Oaks suggested Council table the matter until the Public Safety Financing Committee made a recommendation. Mayor Solorio inquired what Council wanted to do in terms of funding? City Manager Easter inquired if Council wanted to take the $40,000 that would be funded currently and transition it to fund a police officer to serve on the second special task force the City was currently participating in? Advised the impact of not doing so would mean going into the reserves, and to continue to do so would mean about February or March the reserves would be at zero. Another suggestion would be to bring the matter back for mid -year budget discussions. Councilmember Williams stated he did not feel it was prudent to delay action on the matter and place the burden on the reserves. He would rather make a decision to eliminate one position or the other because there was not the fiscal flexibilitylo not make the tough decision. Councilmember Oaks felt the more immediate concern was the loose animals and the possibility of citizens being bitten, than the drug aspect at the present time. 15 November 7, 1995 Councilmember Williams suggested then, a motion be made to eliminate the police officer for that reason. City Manager Easter, in response to Council inquiry, advised that currently the City paid to board animals, with the exception of those brought in by citizens, in which case, citizens were asked to make a donation. Animal Haven was indicating they would not receive sufficient funds to board animals for a prescribed period of time. Police Chief Holmes, in response to Council, advised that Animal Haven received about $8,000 a year and the proposal would cut that in half, and more than just losing the animal control position, Animal Haven would lose substantial revenue. Mayor Solorio felt it did not make sense to dip into the reserves. A MOTION was made by Councilmember Oaks, seconded by Councilmember Leahy, to table the issue until after the Public Safety Financing Committee made their recommendation. Motion failed on a 2-2 vote with Councilmember Williams and Mayor Solorio dissenting and one Council seat vacant. Police Chief Holmes advised that staff needed direction, did they want the animal control position cut or an officer cut, and what level of service was desired? If an officer were cut the service level would fall below one officer per 1,000 population. Councilmember Leahy felt it was a very unfavorable position to dip into the reserves. The only alternative was to hope the Public Safety Financing Committee would come up with other sources of revenue for the City, and possibly for animal control too. Also, could not see police chasing stray animals when they did not have time to respond to other activities. Police Chief Holmes agreed that the use of police was not efficient animal control, but reiterated that staff needed some direction. Councilmember Leahy suggested that it may warrant going into the reserves. 16' November 7, 1995 Mayor Solorio questioned going into the reserves and what was to be done when the funds ran out, because he doubted seriously finding additional revenue. Police Chief Holmes cautioned that if the City had to spend funds for a high profile case, there would be no funds to do so. Finance Director Herrera, in response to Council inquiry regarding the fund balances, explained the various scenarios, noting that ultimately, with preliminary numbers, funding both animal control and the police officer until June 30, 1996, would show reserves at the end of the year at about $205,000. Explained staff was still waiting for the audit, expecting something in a couple weeks, and some adjustments may result in the balance being more like $30,000. It was noted that animal control, including benefits and vehicle was $40,000. Councilmember Williams was extremely optimistic to think the Public Safety Financing Committee would come up with some windfall. At best, if an assessment did not get on the ballot, nothing could be done. The alternative to contracting with the sheriff was something that could not occur until down the road, and he did not understand the potential issue of stray dogs, feeling the safety issue was overstated. Not taking away from the job done by animal control, it was merely a matter of priorities and could not support drawing down the reserves. Police were already down three positions, with only 12 currently on patrol, which had impacted their ability to respond to calls for service. A decision was needed, and felt it was right to continue funding for police and discontinue animal control. Police Chief Holmes, in response to Council, advised the proposal in the budget was to discontinue work in special crime and work on patrol, but other positions were lost. Councilmember Leahy did not feel comfortable with a decision on using reserves until the audit was complete. Finance Director Herrera advised the figures he would have by Thursday, in a memo, would be 95% accurate. Councilmember Leahy stated she would feel better making a decision with the figures. Hated tabling the matter until the next meeting, or suggested having a special meeting to address the issue. 17 November 7, 1995 Finance Director Herrera advised it was a complicated issue with no adopted budget. It provided no starting point, making it difficult to project to the end of the year, and the only fund balances that could be provided were as of July 1, 1995. Councilmember Oaks stated the budget did not create money, it is either there or not. City Manager Easter stated there was a beginning and an end, and the end was dependent on what was spent during the year. The reserves were based on the numbers beginning July 1, 1995, and fund balances would be based on an approved budget, which could only be projected based on the direction from Council to date. Finance Director Herrera stated that any projection for June, 1996, would continue to change. What was provided was a good guide, and to add animal control would reduce reserves. Explained the gas tax and how it had to be backed out, and was very specific as to the budget. City Manager Easter explained the operating funds and credits the City would not have until fiscal year 96/97, and the use of surplus funds to fund other items, with a hit of several thousand, which would have to be absorbed and dealt with. Councilmember Oaks stated the committee would have to agree on the need for a new tax as part of the means to reduce exposure to the deficit in the coming year. Could not see any way around the need for a tax to support police. A MOTION was made by Councilmember Williams, seconded by Mayor Solorio, to adopt the staff report and discontinue the animal control officer position as stated. Motion failed on a 2-2 vote with Councilmembers Leahy and Oaks dissenting and one Council seat vacant. A MOTION was made by Councilmember Williams, seconded by Councilmember Oaks, to discontinue funds for one narcotic position and continue animal control. Motion withdrawn. 18- Novmeber 7, 1995 A MOTION was made by Councilmember Oaks, seconded by Councilmember Leahy, to fund animal control until the Public Safety Financing Committee findings, and fund ARCNET. Motion failed on a 2-2 vote with Councilmember Williams and Mayor Solorio dissenting and one Council seat vacant. A MOTION was made by Councilmember Oaks, seconded by Councilmember Leahy, to table the matter to the next meeting. Motion carried on a 3-1 vote with Councilmember Williams dissenting and one Council seat vacant. 7.5 Police Department Table of Organization - Upgrade Sergeant to Police Commander (Continued from 10-16-95) COUNCIL CONSENSUS to continue the matter to the next Council meeting, November21, 1995. 7.6 Contract - Utility Billing Eastern Municipal Water District (EMWD) and Lake Hemet Water District (LHWD) Finance Director Herrera made a presentation as contained in the staff report on file with the City Clerk. City Attorney Cox, in response to Council inquiry, with regard to changing the franchise fee, stated staff was still attempting to obtain copies of the existing agreements with Lake Hemet and EMWD, and see if there were any agreements with the County. Finance Director Herrera, in response to Council inquiry, stated staff was attempting to be ready for December billing, because they needed 60 days to work out any bugs and to advise customers of the change. Stated that Lake Hemet made it clear they would not do advance billing, because of the various issues related to closing accounts and computing refunds, and the compatibility with their computer system. In that case, staff would have to do those billings themselves. The benefits of the plan would be to finally get the most accurate billing and reduce delinquencies. City Attorney Cox, in response to Council, advised there was no legal impediment to the plan, although some citizens may not think it was fair, or the City could just bill Lake Hemet customers themselves. 19 November 7, 1995 Finance Director Herrera stated it would take 6-9 months for that particular process, and there would be a $250.00 start up fee. Councilmember Leahy suggested the matter be watched carefully and the contract pulled if necessary. Felt the area of most concern was new homes. A MOTION was made by Councilmember Oaks, seconded by Councilmember Leahy, to approve the utility billing agreements with Eastern Municipal Water District (EMWD) and Lake Hemet Water District (LHWD) for water utility billing. Motion carried on a 4-0 vote with one Council seat vacant. 7.7 Selection of Collections Agency for the Citv of San Jacinto Finance Director Herrera made a presentation as contained in the staff report on file with the City Clerk. COUNCIL CONSENSUS to receive and file. 8.0 MAYOR/COUNCILMEMBER REPORTS/DISCUSSIONS Councilmember Leahy recognized Mr. Delgado, the animal control officer. Mayor Solorio congratulated the newly elected Council, who were not present. Councilmember Oaks reported on the Ramona Pageant Committee and the discussions for marketing to improve local attendance. Councilmember Oaks noted the Chase Street improvements had been delayed due to the lack of a budget, and suggested staff needed some direction on the matter. City Manager Easter advised the matter could be agendized. Councilmember Oaks favored, Councilmember Leahy abstained, and Councilmember Williams and Mayor Solorio were opposed. - City Attorney Cox advised there was an agenda error. Closed Session was for pending litigation not anticipated litigation. Cases to be discussed; Tom Lotti vs. San Jacinto, David Warren vs. San Jacinto, and Rojas vs. San Jacinto. 20 November 7, 1995 At the hour of 10:45 P.M. Council recessed. At the hour of 10:53 P.M. Council reconvened with all members present, except one Council seat vacant, for closed session pursuant to the above announcement and the following business: 9.0 CLOSED SESSION 9.1 Conference with Labor Negotiator pursuant to Government Code Section 54957.6 Negotiator: Richard Kreisler, Pam Easter, Rod Butler, John Herrera Regarding: San Jacinto Police Officers' Association, San Jacinto Firefighters' Association, Public Employees of Riverside County (PERC) and Management/Confidential 9.2 Conference with Leaal Counsel - Anticipated Litigation pursuant to Government Code Section 54956.9(b) C2 cases) At the hour of 11:25 P.M. Council reconvened in open session, with all members present, except one Council seat vacant, and announced no reportable action being taken. 10.0 ADJOURNMENT There being no further business to conduct, the meeting was adjourned. The hour of adjournment being 11:26 P.M. Submitted by Approved by Bob Wilson, City Clerk Deputy City Clerk Mayor 21 c STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Pamela L. Lee, Deputy City Clerk Via: Pamela S. Easter, City Manager DATE: December 19, 1995 SUBJECT: Minutes of Regular Meeting of November 21, 1995 RECOMMENDATION: Approve the Minutes of the Regular Meeting of November 21, 1995, as presented. MINUTES SAN JACINTO CITY COUNCIL AND THE CITY COUNCIL SITTING AS THE REDEVELOPMENT AGENCY AND INDUSTRIAL DEVELOPMENT AUTHORITY AND THE SAN JACINTO FINANCING AUTHORITY NOVEMBER 21, 1995 1.0 CALL TO ORDER The Regular Meeting of the San Jacinto City Council was called to order at 7:35 P.M. by Mayor Solorio in the Community Center, 625 South Pico, San Jacinto, California. Present: Councilmembers Leahy, Oaks, Williams and Mayor Solorio Absent: Council Seat Vacant Prayer of Invocation by Pastor Charles Webb Pledge of Allegiance led by Valley Scouts, Troop 408 2.0 SPECIAL PRESENTATIONS 2.1 Service Awards - Bryan Vig (5 Years) Not present . 2.2 Recoonition of "Make a Difference Day Volunteers" Mayor Solorio made presentations to Valley Merchants Bank and Acacia Middle School. 2.3 Outstanding Teacher Recognition - Pam Montgomery - 5th Grade Teacher. San Jacinto Elementary Mayor Solorio made the presentation. 3.0 PUBLIC COMMENTS 3.1 Renaming of Domenigoni Reservoir - Melba Hoffman Andy Domenigoni, gave the early history on the Domenigoni family. Referenced the letters of supported previously submitted to Council from members of the State Assembly and Senate, as well as the Farm Bureau, supporting the name Lake Domenigoni. November 21, 1995 Melba Hoffman voiced concern that EMWD was not moving forward in naming the reservoir due to litigation by the Domenigoni family and suggested the reservoir be named in honor of Doyle F. Boen. Her concern was to not lose the chance to participate in the naming process. Also suggested another alternative would be to name the east dam Domenigoni, the west dam Sear!, and the north dam Garbani, representing all the people who helped to settle the valley. Submitted written comments for the record. Peggy Swain, as a descendent of early settlers, spoke in opposition to using the Boen name, whom she felt had treated early settlers poorly, and urged the use of the Domenigoni name. Bobbie Faulkner, who had relocated to the valley, related she felt the beauty of the valley was a result of the Domenigoni family and urged Council to consider using that name. Robin Burkel felt the Boen name did not set well with many early residents of the valley and could not support using that name for the reservoir. Before considering any other names, felt Council should look at the history of the valley and they would find the only fitting name was Domenigoni. Suggested that Hemet and San Jacinto get together to support the Domenigoni name, in spite of the water districts ignoring what the people wanted. Mayor Solorio requested that individuals requesting to speak may incur some confusion and suggested those reiterating the same comments of prior speakers, simply do so, and state whether they were in favor or not of the Domenigoni name. This was necessary due to the many individuals wishing to address the issue. Robert Simpson advised he had been obtaining signatures in support of the Domenigoni name, and in just a few minutes and filled a couple pages. Felt the water district had an attitude of "sour grapes" over the Domenigoni name. Felt the valley belonged to the citizens, and that Hemet and San Jacinto should get behind the movement to name the reservoir Domenigoni. Historically, the name had already been used on many things, including maps, and it should be kept that way. Steve Domenigoni deferred comment to save time, felt enough had been heard. November 21, 1995 Lewis Lohr supported keeping history clear and using the Domenigoni name. Felt the water district was being very bland and unfeeling. That Domenigoni had already been used on the EIR, and the district was opposing the name they used. Felt the people should be allowed to make the decision on the naming. Alan Welch presented a proposed resolution from Hemet, and read the resolution aloud. Tami Wilhelm, member of the Ad Hoc Committee for Body Contact Enhancement , stated that they were looking for collective goals of all cities and had been dealing with the water district on many issues. There had been much progress and they wished to keep it that way. Felt if the collective community wanted to preserve the history of the valley, then would urge Council to oppose the naming proposed by the water district. Although for many years the water district did naming after former board members, they needed to also recognize the many years of farming in the valley, and could change their habit of naming according to past policy. John Petty did not share Ms. Wilhelm's optimism. Was glad so many people turned out to affect the water district actions. Those who had worked with the subcommittee had seen how the water district had a steam roller mentality. Noted the district had expended significant funding to preserve history and artifacts as a show of genuine interest to preserve the historical elements of the valley. But to then name the reservoir after a board member, was hypocrisy and it should not be allowed. Suggested the reservoir be named Domenigoni and the water district could use other names for the other areas. Urged Council to adopt the resolution. Becky Domenigoni, fifth generation, suggested that the valley was known and referred to as Domenigoni, and the Boen name was never used or heard of. A MOTION was made by Councilmember Oaks, seconded by Councilmember Williams, to adopt Resolution No. 95-56, in the same format and content as the proposed resolution submitted by the City of Hemet. Motion carried on a 4-0 vote with one Council seat vacant. November 21, 1995 RESOLUTION NO. 95-56 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA REGARDING THE NAMING OF THE "EAST SIDE RESERVOIR" A.K.A. "LAKE DOMENIGONI," ITS DAMS AND SURROUNDING FOCAL POINTS Kim Herterich acknowledged her son, Jeremiah, who was in attendance wit the Scouts and had worked on the Habitat for Humanity project, which received presentations under item 2.2. 4.0 REDEVELOPMENT AGENCY None 5.0 CONSENT CALENDAR - CITY COUNCIUREDEVELOPMENT AGENCY At the hour of 8:20 P.M. convened the Redevelopment Agency in joint session with the City Council for consideration of the following: A MOTION was made by Councilmember Leahy to table item 5.12 until December 5, 1995. Motion failed for lack of a second. A MOTION was made by Councilmember Leahy, seconded by Councilmember Oaks to approve the consent calendar as presented, with the exception of items 5.8, 5.10 and 5.12, which were tabled. Motion carried on a 4-0 vote, except item 5.5, which was a 3-0-1 vote with Councilmember Oaks abstaining due to a possible conflict of interest, and one Council seat vacant. 5.1 Minutes of Reaular Meeting of October 3. 1995 Approved the Minutes of the Regular Meeting of October 3, 1995, as presented. 5.2 Minutes of Reaular Meeting of October 17. 1995 Approved the Minutes of the Regular Meeting of October 17, 1995, as presented. 5.3 Warrant Register Approved warrant numbers 41743 through 41846, dated November 15, 1995 in the amount of $517,447.24 and Payroll check numbers 6185 through 6270 dated October 13, 1995. 4 November 21, 1995 5.4 Adoption of Ordinance Providing for the Administration of Disaster Operation and Relief Waived the reading in full and read by title only and adopted Ordinance No. 1016 providing for the Administration of Disaster Operation and Relief. ORDINANCE NO. 1016 AN ORDINANCE OF THE CITY OF SAN JACINTO PROVIDING FOR THE ADMINISTRATION OF DISASTER OPERATION AND RELIEF IN THE CITY OF SAN JACINTO 5.5 Adoption of Ordinance Amending Design Guidelines (Minimum Floor Area) Development Agreement 1-89 Location: Rancho San Jacinto Tracts 24053 & 26427 Waived the reading in full and read by title and adopted Ordinance No. 1017 amending Development Agreement 1-89. ORDINANCE NO. 1017 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO AMENDING DEVELOPMENT AGREEMENT 1-89 MADE BETWEEN THE CITY AND PR EQUITIES, LTD, DATED SEPTEMBER 19, 1989, AND RECORDED ON NOVEMBER 30, 1989 AND AUTHORIZING THE EXECUTION OF THE AMENDMENT TO THE DEVELOPMENT AGREEMENT ATTACHED HERETO AS EXHIBIT "A" 5.6 Community Development Block Grant (CDBG) Subrecipient Agreements - Jobs Unlimited ($12.8581 and Alliance for the Mentally III ($10.000) - Fiscal Year 95/96 Approved the Community Development Block Grant Subrecipient Agreements as presented. 5.7 Amendment to Contract for Services for Deputy City Clerk (Pamela Leel Approved the terminology amendment to the personal services contract. 5.8 Calling of Bonds for Tract 24048 (Laing Homes) Rancho San Jacinto Tabled calling bonds for completion of infrastructure. 5.9 Advance of Money for a Police Explorer Post Fund Raiser Approved the advance of $1,176.00 to the Police Explorer Post for their Annual Christmas Wreath Fund Raiser. 5 November 21, 1995 5.10 Contract with Community Initiatives Development Corporation and Harley Knox Associates Related to Financing for Economic Development Acting as the Redevelopment Agency, Tabled the 12 month contract for $3,200 per month for consultant on as needed basis and directing staff to prepare a fee resolution. 5.11 Replacement of Two Police Motorcycles Authorized staff to replace two 1988 Harley Davidson motorcycles (with accessories) for an amount not to exceed $18,000.00. Police Chief Holmes clarified for Council that staff had obtained a better price for the surplus which would allow a trade with only minimal cost, and the ability to obtain additional items. 5.12 Approval of Management/Confidential Salary and Benefits Resolution Tabled adoption of Resolution relating to Management/Confidential Salary and Benefits. 6.0 PUBLIC HEARINGS 6.1 ADVERTISED - Sale of Redevelopment Aaency Land & Development Agreement (Pueblo Development Company Location: Northeast Corner of Shaver Street and Jordan Avenue Senior Planner Hults made a presentation as contained in the staff report on file with the City Clerk. Responding to Council inquiries, stated the low to moderate housing level was where it should be, and this was part of utilizing funds as required by law. This was the third grant received from the County, with specific time fines for construction and occupancy, in accordance with the subrecipient agreement. Down payment assistance would be available and did not foresee any selling problems, since the homes were closer to the price in the neighborhood. Acting City Manager McNabb gave some background on the developer. Mayor Solorio opened the public hearing. George Souper, applicant, was available for questions. Councilmember Williams requested more information about Mr. Souper's company, Pueblo Construction. 6 November21, 1995 Mr. Souper advised the company had been formed the prior week, with the principles being a designer, an accountant and a contractor. Each had been in business a long time, he in the capacity of revamping mobile home parks, the accountant was a long time partner in the Cask and Clever chain, and the designer had worked with the City in the last couple years on some residential projects. Councilmember Williams requested that staff provide Council with a copy of the proposal, which contained background information. There being no further speakers wishing to present testimony, Mayor Solorio closed the public hearing. A MOTION was made by Agency Member Leahy, seconded by Agency Member Oaks, to approve the sale of the Redevelopment Agency Property, and the approval of the Disposition and Development Agreement with Pueblo Development Company. Councilmember Williams voiced concern with backing a $156,000 investment with a potentially unknown entity, with no intent to take anything away from the Company, but he would like more information on their background and have the same level of understanding as staff, prior to approving. Councilmember Leahy felt it was a reflection of confidence in staff and their knowledge of the company. However, if desired, suggested Council table the matter until the background was investigated. Councilmembers Leahy and Oaks withdrew their motion. Acting City Manager McNabb advised that because of the home grants, there were very strict time frames to be met, and requested the matter be deferred to later in the meeting. Councilmember Williams could not say until he was able to see the additional information. Council consensus to defer the voting until later in the meeting, when additional information would be available. November 21, 1995 At the hour of 8:35 P.M. adjourned the Redevelopment Agency and continued acting in the capacity as the City Council for the remainder of the agenda. 6.2 UNADVERTISED - Introduction of Ordinance Amendina Ordinance No. 999 Pertaining to Fees for Garage Sale Permits Senior Exemptions Acting City Manager McNabb made a presentation as contained in the staff report on file with the City Clerk. Councilmember Oaks commented on the low income exemption, that if the aspect was for seniors, he saw no reason to exempt any one. Councilmember Leahy commented that originally her concern with the ordinance was the inability to enforce it, and it was suggested that Police could do that. Well, there was already a shortage of police for non - emergency issues. Still felt she could not support that which could not be enforced. Many people sold miscellaneous items due to the sad economic times and she commended those who did obtain permits. Felt it would be more appropriate in better times and when there was staff to check on the permits. For those who were actually conducting a business in the manner of a garage sale, they should have business licenses. Would not support a change, since she did not support it originally. Councilmember Williams noted that during the off hours, and the need arose, having the ordinance would allow the police the ability to enforce if necessary, particularly if complaints were received. Mayor Solorio opened the public hearing. There being no speakers wishing to present testimony, Mayor Solorio closed the public hearing. A MOTION was made by Councilmember Oaks, seconded by Councilmember Williams, to waive the reading in full and read by title only and introduce Ordinance No. 1018 which eliminated the Senior Citizen's fee exemption for garage sale permits. Motion carried on a 3-1 vote with Councilmember Leahy dissenting and one Council seat vacant. 8 November 21, 1995 ORDINANCE NO. 1018 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, AMENDING ORDINANCE NO. 999 PERTAINING TO FEES FOR GARAGE SALE PERMITS 7.0 CITY DEPARTMENTS 7.1 Traffic Speed Ordinance (Meridian Street) Public Works Director Evans made a presentation as contained in the staff report on file with the City Clerk. Clarified for Council, as before, there were already many signs in place and only a few additional signs were needed, which were in the process of being placed. Staff would look at Esplanade and Seventh. A MOTION was made by Councilmember Leahy, seconded by Councilmember Oaks, to waive the reading in full and read by title only and introduce Ordinance No. 1019 establishing speed limits on Meridian Street. Motion carried on a 4-0 vote with one Council seat vacant. ORDINANCE NO. 1019 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, ESTABLISHING A SPEED LIMIT ZONE ON THE BELOW STATED STREET WITHIN THE CITY OF SAN JACINTO At the hour of 8:45 P.M. Council recessed. At the hour of 8:56 P.M. Council reconvened with all members present, except one Council seat vacant. Council returned to unfinished business on item 6.1, discussed earlier in the meeting. 6.0 PUBLIC HEARING 6.1 ADVERTISED - Sale of Redevelopment Agency Land & Development Agreement (Pueblo Developmen-fCompanv Location: Northeast Corner of Shaver Street and Jordan Avenue 9 November 21, 1995 A MOTION was made by Agency Member Leahy, seconded by Agency Member Oaks, to approve the sale of the Redevelopment Agency Property, and the approval of the Disposition and Development Agreement with Pueblo Development Company. Councilmember Williams indicated he would support the previous motion, with an amendment that the approval was pending a check with the state licensing board or the necessary regulatory authority, to assure compliance with all licensing requirements and to the satisfaction of the Community Development Director. Councilmembers Leahy and Oaks indicated they would agree to amend their original motion, as requested by Councilmember Williams. Motion carried on a 4-0 vote with one Council seat vacant. 7.2 Discontinuance of Animal Control Program (Continued from 11/7/95) Police Chief Holmes made a presentation as contained in the staff report on file with the City Clerk. A MOTION was made by Councilmember Oaks, seconded by Councilmember Leahy, to table the matter. Motion carried on a 3-1 vote with Councilmember Williams dissenting and one Council seat vacant. Staff clarified for Councilmember Leahy, that the Hemet contract had not been formally terminated, but the City had participated when needed, as a cost cutting measure. 7.3 Change in Police Department Table of Oraanization to Upgrade Sergeant to Police Commander (Continued from 11/7/95) Police Chief Holmes made a presentation as contained in the staff report on file with the City Clerk. A MOTION was made by Councilmember Leahy, seconded by Mayor Solorio, for the staff recommendation. Motion carried on a 4-0 vote with one Council seat vacant. 10 November 21, 1995 Councilmember Williams stated he could not approve a position until it became available, particularly with no fiscal resource. Inquired if that was the intent, since one position was vacant? Councilmember Oaks thought he understood the replacement would take place immediately with funding from the current budget authority. Mayor Solorio did not think that was the original intention, and there was no funding for that. Police Chief Holmes stated there was no budget. Mayor Solorio inquired how close the City was to a budget? Finance Director Herrera stated he had provided a memo to Council November 10th with fund balance numbers for the general fund. The proposed budget in August versus the current projections, showed the balance up to $299,000, which would give some perspective if there was room to add expenditures until the budget was ready. Acting City Manager McNabb indicated that during the budget talks, they discussed continuing staffing with six sergeants and staff was asked to look at the feasibility of upgrading one position. Staff was not requesting six sergeants and one commander, not even authorization to promote or seek to fill in another manner. Hoped that during the budget process that someissues at the staffing level may free up funding and then Council could look at some positive action. This was merely a receive and file, and to direct staff to fill the position at some time when the position opened, either with another sergeant or a commander. Other than that, staff would have to look at keeping it status quo. COUNCIL CONSENSUS that staff could fill the sergeant position, when open, at the commander level, and the staffing would remain at six positions. 11 November 21, 1995 7.4 1995-96 Additional Budget Authority Acting City Manager McNabb Brian advised of a correction on page two of the staff report. The widening of Ramona Expressway at Chase Street was listed as $80,000.00 and should correctly be $50,000.00. Finance Director Herrera made a presentation as contained in the staff report on file with the City Clerk. The proposed action was requested so staff would be able to continue paying bills and receive some interim expenditure authority. In response to Council inquiries, advised the TBLA contract expired October 1st. Councilmember Leahy advised that her discussion and vote would include an abstention on the Ramona Expressway widening at Chase due to a possible conflict of interest. Councilmember Oaks suggested holding off on approving service contracts. Mayor Solorio inquired what the time line was for service contracts? Acting City Manager McNabb advised that some cost had been incurred but there was no authority for them, and it would mean no professional analysis on the LLMD's. Public Works Director Evans, in response to Council inquiries, advised that TBLA did inspections and administered the contract with DJ Landscaping, and that loss would result in a staff field person doing it. Noted that TBLA was well qualified and had an established working relationship with the company. Urged keeping the service until the City was able to hire a lead landscape worker, to maintain some standard of landscape maintenance. Acting City Manager McNabb, in response to Council, advised that the funds generally allocated for the museum covered a portion of the curator's salary and little for maintenance and operation. There had never been a budget for repairs. Hence, reserves would be the source for funding the repair to the gate. 12 November 21, 1995 Finance Director Herrera advised the total previously proposed museum funding was $7,300, with only $800 for the building repair, which was used for pest control, painting and air conditioning. It was his impression that the City was moving toward making the museum self funding. It was noted the museum had been closed since the gate constituted a dangerous situation. Acting City Manager McNabb advised that a donation of $825.00 had been offered for the repair of the gate. In response to Council inquiry, regarding the use of CDBG funds being reprogrammed for the Community Center ramp, advised that it would require the use by low income, to qualify, and then Council would have to reprogram the funds. Public Works Director Evans, in response to Council inquiries, advised that the light fixtures at Rancho San Jacinto were needed to preserve the aesthetics. There were certainly other options, and some more vandal resistant if it was the desire of Council to go that way. Explained the types of losses incurred and the related costs. With regard to the sprinklers, advised that staff had tried many types, and the ones suggested by Council still were not fool proof to vandals. It was suggested that staff check with the Rancho San Jacinto committee of homeowners to see if new lighting would be appropriate. A MOTION was made, and amended, by Councilmember Oaks, seconded by Councilmember Leahy, to approve the emergency expenditures for the Rancho San Jacinto lights, the widening of Ramona Expressway, temporary maintenance workers on an emergency basis, accept the $825.00 donation and subsequent expenditure for the repair of the museum gate, and to reprogram CDBG funds for the handicap ramp at the Community Center. Motion carried on a 3-1 vote with Councilmember Williams dissenting, except the Ramona Expressway widening, which was a vote of 2-1-1 with Councilmember Leahy abstaining and one Council seat vacant. Staff presented to Council, the additional item 7.5, advising the matter had not arisen until after the agenda had been posted, and inquired of the Council if there was a need to add the matter for consideration. Staff explained the conflicting laws of the Brown Act and the Election Code, and the confusion for staff on which code to follow for the certification of the election results. 13 7.5 Certification of Election Results - Resolution A MOTION was made by Councilmember Leahy, seconded by Councilmember Oaks, to add the matter to the agenda, based on the need to swear in the new Council prior to the next regular meeting, and the matter came up following the posting of the agenda. Motion carried on a 4-0 vote with one Council seat vacant. A MOTION was made by Councilmember Leahy, seconded by Mayor Solorio, to adopt Resolution No. 95-57 certifying the results of the November 7, 1995, General Municipal Election. Motion carried on a 4-0 vote with one Council seat vacant. Said Results were as follows: Elected to City Council were Jim Conner, Debbie Cornett, and Jim Smedley. No Candidates for City Clerk or City Treasurer. Ballot Measure "I" passed to make City Clerk appointed. Ballot Measure "J" failed and City Treasurer to remain elected. RESOLUTION NO. 95-57 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, DECLARING THE RESULTS OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 7, 1995 Staff clarified for Council, that the special meeting of December 4, 1995, for swearing in new Council, would require a quorum of three. 8.0 MAYOR/COUNCILMEMBER REPORTS/DISCUSSIONS Councilmember Leahy thanked the public for the opportunity to have served and wished everyone the best of luck. Encouraged citizens to participate in their City government. Councilmember Oaks advised he would address his leaving office at the special meeting. Brief Council discussion of the special meeting of December 4, 1995, and reception for the newly elected Council--` - 14 November 21, 1995 9.0 CLOSED SESSION City Attorney Cox advised of the addition of another item on closed session, discussion of settlement in David Warren vs. City of San Jacinto, a worker's compensation case, and the need arose following the posting of the agenda, and there would be some communications from the defense counsel. A MOTION was made by Councilmember Oaks, seconded by Councilmember Leahy, to add the item to the closed session agenda. Motion carried on a 4-0 vote with one Council seat vacant. At the hour of 9:40 P.M. Council recessed. At the hour of 9:52 P.M. Council reconvened with all members present, except one Council seat vacant, and announced closed session pursuant to the following: 9.1 Conference with Labor Negotiator pursuant to Government Code Section 54957.6 Negotiator: Richard Kreisler, Pam Easter, Rod Butler, John Herrera Regarding: San Jacinto Police Officers' Association and Public Employees of Riverside County (PERC) 9.2 Conference with Legal Counsel, Existing Litigation pursuant to Government Code Section 54956.9 - Case name unspecified to not jeopardize existing settlement negotiations (1 case) 9.3 Conference with Legal Counsel. Existing Litigation pursuant to Government Code Section 54956.9 - David Warren vs. City of San Jacinto settlement negotiation At the hour of 10:13 P.M. Council reconvened in open session, with all members present, except one Council seat vacant, and announced no reportable action being taken. 15 November 21, 1995 10.0 ADJOURNMENT There being no further business to conduct, the meeting was adjourned. The hour of adjournment being 10:14 P.M. Approved by Jim Conner, Mayor Submitted by Bob Wilson, City Clerk Deputy City Clerk 16 5 '3 STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Pamela L. Lee, Deputy City Clerk Via: Pamela S. Easter, City Manager DATE: December 19, 1995 SUBJECT: Minutes of Special Meeting of December 4, 1995 RECOMMENDATION: Approve the Minutes of the Special Meeting of December 4, 1995, as presented. 1 J—t• 2)4? c'J-3 —72'serIA-7 g -`).9)1Q1 From: Pamela L. Lee. CMC To: City of San Jacint Laurie Mora Date: 12114195 Time: 07:15:57 raua ...1 MINUTES SPECIAL MEETING OF THE SAN JACINTO CITY COUNCIL AND THE CITY COUNCIL SITTING AS THE REDEVELOPMENT AGENCY AND INDUSTRIAL DEVELOPMENT AUTHORITY AND THE SAN JACINTO FINANCING AUTHORITY DECEMBER 4, 1995 1.0 CALL TO ORDER The Special Meeting of the San Jacinto was r at by Ma or Solorio in the CommunityCenter. 625Council called South SanJaci to.eCalforOna. Y Present: Councilmembers Leahy, Oaks, Williams and Mayor Solorio Absent: Council seat vacant Pledge of Allegiance led by Mayor Solorio 2.0 SPECIAL PRESENTATIONS 2.1 City Council Presentations Presentations were made to outgoing officers, Councilmembers Jan Leahy and James Oaks, and City Treasurer Ken Leahy. 2.2 City Clerk Wilson administered the oath of office to the newly elected Councilmembers Jim Conner. Debbie Cornett and Jim Smedley. 3.0 PUBLIC COMMENTS None 4.0 REDEVELOPMENT AGENCY None 5.0 CONSENT CALENDAR - CITY COUNCIUREDEVELOPMENT AGENCY None 6.0 PUBLIC HEARINGS None From: Pamela L. Lee. CMC To: City o1 S, '•eint Laurie Mora Date: 12/14/95 Time: 07:16:38 Page 2 o1 2 December 4. 1995 7.0 CITY DEPARTMENTS None 8.0 MAYOR/COUNCILMEMBER REPORTS/DISCUSSIONS None 9.0 CLOSED SESSION None 10.0 ADJOURNMENT There being no further business to conduct, the meeting was adjourned for refreshments and reception honoring the City Officials. The hour of adjournment being 6:32 P.M. Approved by Jim Conner. Mayor Submitted by Bob Wilson. City Clerk Deputy City Clerk 1 Oi.+�aFilrt V STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Pamela L. Lee, Deputy City Clerk Via: Pamela S. Easter, City Manager DATE: December 19, 1995 SUBJECT: Minutes of Regular Meeting of December 5, 1995 RECOMMENDATION: Approve the Minutes of the Regular Meeting of December 5, 1995, as presented. * 0 • • • • MINUTES SAN JACINTO CITY COUNCIL AND THE CITY COUNCIL SITTING AS THE REDEVELOPMENT AGENCY AND INDUSTRIAL DEVELOPMENT AUTHORITY AND THE SAN JACINTO FINANCING AUTHORITY DECEMBER 5, 1995 1.0 CALL TO ORDER The Regular Meeting of the San Jacinto City Council was called to order at 7:35 by Mayor Solorio in the Community Center, 625 South Pico, San Jacinto, California. Present: Councilmembers Conner, Cornett, Smedley, Williams and Mayor Solorio Absent: None Prayer of Invocation by Pastor R. E. Leeper Pledge of Allegiance led by Mayor Solorio 2.0 SPECIAL PRESENTATIONS 2.1 City Council Reorganization Mayor Solorio called on speakers wishing to address the agenda item. Robert Sigala congratulated the newly elected Councilmembers. Voiced his concern as a business person, and noted his letter submitted in advance, which he read aloud. Felt in spite of feelings of Council, past and present, he was there to support Mayor Solorio and his experienced leadership. Noted not all the decisions made in the past were his actions alone. While he agreed with the feelings of the new Council, he did not support what he had been reading in the news and urged them to consider Mayor Solorio for continued leadership as Mayor. He acquired the position initially and did not abandon it. He was concerned about Council going back to issues already left. Urged the promotion of more business in the community and for the Council to keep looking ahead. Mike Salinas congratulated the newly elected Council . Submitted his written comments in advance and= -quoted Mayor Solorio's state of the city address, stating the City was looking ahead to the future challenges and it was clear there was a need for teamwork and cooperation, to find solutions which would be innovative and effective. Urged that the senior members of the Council not be overlooked. Their last three years had 1 December 5, 1995 given them valuable experience. Commended their good job and urged that the current Mayor and Mayor Pro Tem not be lost. Joan Good indicated she had not intended to speak on the matter, but felt she needed to point out the many state and federal officials who were not experienced. Noted a recent Council action in which Councilmember Williams was the only one to oppose giving RDA funds to a contractor who did not know the name of his company. Urged that a new Mayor was needed, and while experience was important, saw no reason to retain the old. Gil Torres congratulated the new Council. He had read in the news and felt that the new should not just come in and take over, felt the position should be a person with experience, like Councilmember Williams and Mayor Solorio, even though he was in support of the newly elected Council. Felt they should hold their position for a year or so first. Marie Weckmann congratulated the new Council. Pointed out that Councilmember Conner had several years experience on the school board, Chamber of Commerce, and as a member of Rotary and a businessman, he was well qualified to serve as Mayor. Mayor Solorio asked the City Clerk for any written correspondence. City Clerk Wilson read aloud a letter from Ernie Contreras, supporting Mayor Solorio for Mayor, based on his experience. There being no further speakers, Mayor Solorio turned the meeting over to the City Clerk for nomination and selection of the Mayor. City Clerk Wilson clarified the manner of voting desired by Council. Council consensus the voting would be by voice vote. City Clerk Wilson opened nominations for Mayor: Councilmember Williams nominated Councilmember Solorio Councilmember Solorio nominated Councilmember Williams Councilmember Cornett nominated Councilmember Conner A MOTION was made by Councilmember Solorio, seconded by Councilmember Cornett to close nominations. Motion carried on a 5-0 vote. December 5, 1995 City Clerk Wilson called for votes for Councilmember Williams for Mayor. Vote failed on a 2-3 vote with Councilmembers Conner, Cornett and Smedley dissenting. City Clerk Wilson called for votes for Councilmember Solorio for Mayor. Vote failed on a 2-3 vote with Councilmembers Conner, Cornett and Smedley dissenting. City Clerk Wilson called for votes for Councilmember Conner for Mayor. Vote passed on a 3-2 vote with Councilmembers Solorio and Williams dissenting. City Clerk Wilson declared Councilmember Jim Conner the new Mayor, and turned the meeting over to Mayor Conner. Mayor Conner called for nominations for Mayor Pro Tem: Councilmember Cornett nominated Councilmember Smedley Councilmember Williams nominated Councilmember Solorio Councilmember Solorio nominated Councilmember Williams A MOTION was made by Councilmember Cornett, seconded by Councilmember Williams to dose nominations. Motion carried on a 5-0 vote. Mayor Conner called for votes for Councilmember Solorio for Mayor Pro Tem. Vote failed on a 2-3 vote with Councilmembers Cornett, Smedley and Mayor Conner dissenting. Mayor Conner called for votes for Councilmember Williams for Mayor Pro Tem. Vote failed on a 2-3 vote with Councilmembers Cornett, Smedley and Mayor Conner dissenting. Mayor Conner called for votes for Councilmember Smedley for Mayor. Vote passed on a 3-2 vote with Councilmembers Solorio and Williams dissenting. Mayor Conner declared Councilmember Jim Smedley the new Mayor Pro Tem. At the hour of 7:55 P.M. Council recessed At the hour of 8:05 P.M. Council reconvened with all members present. December 5, 1995 2.2 60th Year Celebration of Trans Polar Landing Priscilla Pastor congratulated the new Mayor and Council. Gave some brief background information on Sister Cities, and more specifically San Jacinto's Sister City in Russia. Presented statistics on the organization and the membership. Advised of the event being planned to celebrate the anniversary of the Trans Polar Landing, and urged the community to come together on the event in July, 1997. She would keep the Council informed on the progress. Noted the Russians would be paying their own air fare and what was needed from the community were private homes to host the guests, and hoped the City would sponsor the pomp and celebration, urging Council support for the event. Introduced Stu Belenson, the Public Relations Officer. Stu Belenson gave a more extensive history of the event and urged support from the City. Ms. Pastor, in response to Council, advised they were not looking for the elaborate celebration as in the past, suggested the need for commemorative brochures. In the past only the Chamber from San Jacinto got involved. The home which hosted the reception ended up with double the number of guests and received no compensation for the activity. She felt the event belonged to both cities and they would be talking to Hemet the next week. The Russians would be bringing their own movie crew and there would not be a need for the degree of security that was required in the past. Urged the City to renew their Sister Cities membership when they approved a budget. Council consensus that the City was interested in helping and suggested that final information and costs be submitted to staff for further consideration. 3.0 PUBLIC COMMENTS Lawrence Waller voiced concern over what he felt was a lack of response by law enforcement to abate a trailer parked on the street in the Montage tract. The trailer had been there for over a month. Felt it should have been tagged in accordance with City ordinance, when all that had been done was the people were talked to. Suggested if the police -could not handle it, the matter be turned over to the Sheriff. City Manager Easter advised that the Police Chief would follow up on the matter and she would provide the information to Council in the weekly update. 4 December 5, 1995 Jerell Sorensen advised he had also complained about the trailer in the Montage tract. Felt residents had gotten the run around. Noted the ordinance which prohibited RV's from parking longer than 72 hours on the street. Hoped the new Council would live up to their campaign promises. Police Chief Holmes explained the process necessary to tag and tow a vehicle. Further, the liability of towing a vehicle if there was any indication that the vehicle had been moved within the 72 hours. Councilmember Smedley felt that such complaints having to come to Council, when staff failed to do their job, caused the meetings to run long. Suggested that staff address the serious issue and get the vehicle towed. Police Chief Holmes advised they had to abide by the law and could not just tow the vehicle away. Officers talked to the people and understood the problem. Members of the audience began responding from their seats, generally indicating the trailer was a fifth wheel which had not been moved, with cob webs all around it. Hazel Sundquist advised she had been in charge of the neighborhood watch for four years, and when walking the streets had seen the trailer there. Heard recently that the people were moving items from the house into the trailer, before the house was foreclosed on. The situation was degrading to the neighborhood and felt something needed to be done fast. She had also complained over the weekend and was told she would have to call back on Monday morning. Wayne Stanis advised that his issues with the City related to the implementation of ADA to make City facilities and services available to all. Most issues could be easily resolved. He felt it was being looked at as a matter of compassion and pity, when it was in fact law. Felt he should not even have to ask for the implementation of the law, it should just be done. Did not want to have to go to the State Attorney General. Wanted the staff to be more familiar with ADA and make services available. Noted that the City offices, Administration and Building and Safety, were not accessible to the handicap. Failure to comply had in other local areas resulted in fines, penalties and costs for damages. Urged that everyone be involved in the process. At the hour of 8:40 P.M. convened the Redevelopment Agency in joint session with the City Council for consideration of the following item: 4.0 REDEVELOPMENT AGENCY 5 December 5, 1995 4.1 Actions Related to San Jacinto Redevelopment Proiect, Amendment #3 Senior Planner Hults made a presentation as contained in the staff report on file with the City Clerk. The proposed action would set the matter for public hearing February 6, 1996. A MOTION was made by Agency Member Smedley, seconded by Agency Member Cornett, acting in their capacity as the Redevelopment Agency, to adopt Resolution No. RDA 95-6 authorizing the transmittal of the Draft Report to the City Council, and the Draft Redevelopment Plan for the San Jacinto Redevelopment Project, Amendment No. 3; adopt Resolution No. RDA 95-7 consenting to a joint public hearing with respect to the consideration of the San Jacinto Redevelopment Project, Amendment No. 3, and the related Negative Declaration; and acting in their capacity as the City Council, to adopt Resolution No. 95-58 consenting to a joint public hearing with respect to the consideration of the San Jacinto Redevelopment Project, Amendment No. 3, and the related Negative Declaration. Motion carried on a 5-0 vote. RESOLUTION NO. RDA 95-6 A RESOLUTION OF THE SAN JACINTO REDEVELOPMENT AGENCY CONSENTING TO A JOINT PUBLIC HEARING WITH RESPECT TOT HE REDEVELOPMENT PLAN FOR THE SAN JACINTO REDEVELOPMENT PROJECT, AMENDMENT NO. 3, AND THE NEGATIVE DECLARATION PREPARED IN CONNECTION THEREWITH RESOLUTION NO. RDA 95-7 A RESOLUTION OF THE SAN JACINTO REDEVELOPMENT AGENCY AUTHORIZING TRANSMITTAL OF THE DRAFT REPORT TO CITY COUNCIL AND THE DRAFT REDEVELOPMENT PLAN FOR THE SAN JACINTO REDEVELOPMENT PROJECT, AMENDMENT NO. 3 RESOLUTION NO. 95-58 A RESOLUTION OF THE SAN JACINTO CITY COUNCIL CONSENTING TO A JOINT PUBLIC HEARING WITH RESPECT TO THEREDEVELOPMENT PLAN FOR THE SAN JACINTO REDEVELOPMENT PROJECT, AMENDMENT NO. 3, AND THE NEGATIVE DECLARATION PREPARED IN CONNECTION THEREWITH 6 December 5, 1995 At the hour of 8:45 P.M. adjourned the Redevelopment Agency and continued acting in the capacity as the City Council for the remainder of the agenda. 5.0 CONSENT CALENDAR - CITY COUNCIL/REDEVELOPMENT AGENCY In response to Council, City Manager Easter advised the minutes of the last meeting would be on the next agenda. City Attorney Cox, in response to Council, advised that regarding item 5.8, he had been assured by staff there would be no increase in cable cost. Cable franchises were now subject to Federal law. In addition, City ordinance required that the City allow a transfer of ownership unless there was good reason, and that did not appear to be the case, so Council would be obligated to authorize the change. City Manager Easter advised a representative of the cable company was available for questions. A MOTION was made by Councilmember Cornett, seconded by Councilmember Smedley, to approve the consent calendar as presented. Motion carried on a 5- 0 vote. 5.1 Warrant Register Approved warrant numbers 41847 through 41933, dated November 30, 1995 in the amount of $160,636.01 and Payroll check numbers 6271 through 6356 dated October 27, 1995. 5.2 Treasurer's Report - October 1995 Received and filed. 5.3 Ordinance Amending Ordinance No. 999 Pertaining to Fees for Garage Sale Permit Exemptions for Seniors Waived the reading in full and read by title only and adopted Ordinance No. 1018 which eliminated the Senior Citizens' fee exemption for garage sale permits. ORDINANCE NO. 1018 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, AMENDING ORDINANCE NO. 999 PERTAINING TO FEES FOR GARAGE SALE PERMITS December 5, 1995 5.4 Traffic Speed Ordinance (Meridian Street) Waived the reading in full and read by title only and adopted Ordinance No. 1019 establishing speed limits on Meridian Street. ORDINANCE NO. 1019 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, ESTABLISHING A SPEED LIMIT ZONE ON THE BELOW STATED STREET WITHIN THE CITY OF SAN JACINTO 5.5 Notice of Completion - Water Line Replacement Project Accepted the Water Line Improvements installed on Soboba Avenue, Andrews Avenue and Fifth Street, east of Vernon Street by David T. Wasden, Inc. 5.6 Notice of Completion - Lake Park Drive Accepted the improvements at Lake Park Drive installed by Nottson Construction. 5.7 Acceptance of FEMA Payment for 1994/95 Storm Damage and Authorization for Expenditure of Funds for Repairs Accepted the Federal Emergency Management Agency (FEMA) payment of $17,892 to fund 1994-95 Storm Damage Repair and authorized an increase in proposed 1995-96 budget Account No. 10-4150-410-3405 or $7,500.12 and Account No. 10-4150-410-3330 of $17.63. 5.8 Resolution of Approval for Transfer of San Jacinto's Cable Television Franchise Adopted Resolution No. 95-59 in support for the ownership transfer of San Jacinto's cable television franchise from the Chronicle Publishing Company to Tele-Communications, Incorporated. RESOLUTION NO. 95-59 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO APPROVING TRANSFER OF CABLE TELEVISION FRANCHISE 6.0 PUBLIC HEARINGS 6.1 ADVERTISED - Enlargement of San Jacinto Agricultural Preserve No. 10 Location: North of the Existing San Jacinto Agricultural Preserve No. 10, on the West Side of Warren Road, South of the Ramona Expressway Applicant: Peter G. and Jacoba M. Oostdam i•8 December 5, 1995 Senior Planner Hults made a presentation as contained in the staff report on file with the City Clerk. Provided a handout for the record, noting the requested amendment to the Resolution, as follows: Add Section 1 (f) The expansion of San Jacinto Agricultural Preserve No. 10 is consistent with the General Plan as it retains an existing agricultural use and encourages dairying to expand and continue in the northwestern portion of the City, at the request of the property owner, as prescribed in the Natural Resources Element and the Land Use Element of the General Plan. Council concern that there was a need to obtain the necessary right-of- way for the future set back for Warren Road and the Ramona Expressway. City Attorney Cox advised that the City could not condition approval for the dedication or it would subject the approval to a legal challenge. It was a discretionary action, and Council could not approve. Staff in response to Council, advised they had not asked the applicant if they were willing to dedicate the additional right-of-way. Councilmember Williams noted the right-of-way was a part of the general plan and related to Annexation 66, and based on the circulation element at the time, the roadway designation called for less width. Community Development Director McNabb advised the County had recently provided the Ramona Expressway Corridor Study and the recommendation for a larger width for the area, including the Highway 79 alignment. Their recommendation was for the affected jurisdiction to amend their general plan to conform, and in the mean time the City could only rely on the existing general plan. John Oostdam, representing his parents who were the applicants, advised they did not have a problem dedicating the 39 feet if they could get into the preserve. City Attorney Cox advised the matter could be continued to the next meeting to obtain a deed for the -dedication and approved at that time. Community Development Director McNabb, in response to Council, advised there was no analysis on the future revenues lost or gained. December 5, 1995 There was a provision by law, that the state supplement the local property tax lost and possibly rebates on property tax from the state. Mayor Conner indicated a desire to see more agriculture as viable greenbelts for the next 10-20 years. At the hour of 8:55 P.M. Councilmember Cornett left Council Chambers. Councilmember Smedley preferred not to table the matter, and obtain the dedication, and proceed with the approval process. City Attorney Cox reminded Council of the need to open and conduct the public hearing. Staff, in response to Council, advised the action was needed by the end of the year. Mayor Conner opened the public hearing. There being no speakers wishing to present testimony, Mayor Conner closed the public hearing. At the hour of 9:00 P.M. Councilmember Cornett returned to Council Chambers. A MOTION was made by Councilmember Cornett, seconded by Councilmember Williams, to continue the matter to the meeting of December 19, 1995, and direct staff to come back with an analysis of the financial impact and the right-of-way issue resolved. Motion carried on a 5-0 vote. 7.0 CITY DEPARTMENTS 7.1 Current Police Department Staffing Needs and Costs to Immediately fill the Open Police Officer Positions. and Retain the Animal Control Program Police Chief Holmes made a presentation as contained in the staff report on file with the City Clerk. 10 December 5, 1995 Councilmember Cornett asked for a consensus for a hiring freeze on the Director of Public Works, and identified what she saw as funds to be re- directed to fund police officers. With regard to the accrued benefit time on the books, felt it should have been placed in a special fund in the reserves in the event of a situation, which was why the funds were not there now for the payment. Requested a response from staff and the auditor regarding that issue. Finance Director Herrera advised that compensated absences and accruals needed to be paid out as cash, but few cities set aside those as they do other unfunded liabilities, but agreed there should be some for those retirements and leaving that are anticipated, some of which were addressed on the financial statement. Councilmember Cornett was not interested in actions by other cities, felt the City needed to protect the reserves of San Jacinto. Felt it was bad business and elementary accounting. She would pursue the matter with the auditor. Finance Director Herrera noted that was the most conservative financial decision for all the liabilities, but in practice, few in the industry have funds set aside. If Council desired to go in that direction it would require major adjustments in the books. Councilmember Cornett felt the police were high risk and due to injuries, under staffing was up. Inquired if the overpayment on the retirement plan would made up for the benefits to be paid? Finance Director Herrera noted the line item in the budget shown as a negative on Page 91, would have otherwise been $200,000 but was now $50, 000 because of credits through fiscal year 95/96. It would not cut funds monthly, the difference would be shown as a lower credit. The actuarial reports calculated in Sacramento were favorable for the contributions being made to PERS now. There was a surplus and there was no cash there. The general fund reserve went up due to an audit adjustment where they caught the Police PERS expense last year, which was actually $150,000 less, and with the current year $149,000 or higher, there was some potential for a credit in fiscal year 96/97, specifically for police. Finance Director Herrera, in response to additional Council inquiries, advised the potential cost to fund sick time on the books for every employee could be $100,000 at minimum, and more likely twice that. 11 December 5, 1995 Councilmember Williams suggested that before staff be directed to fund all of that, Council establish in a future study session a more prudent policy to go on a percentage basis. While all would like to have the funds for a rainy day, it was not realistic to fund all the liabilities across the board. Suggested looking at the figures historically for a truer picture, and to obtain guidance from CVJPIA on a policy. Desired to look at other options before freezing the Public Works position. Finance Director Herrera felt there were other areas to look at and was concerned about not replacing a position with routine activity. City Manager Easter suggested Council in budget discussions look at the program of work and identify what they wished to continue so funding sources could be determined. Clarified that salary savings may actually come from special funding which could not be shifted to areas such as police. Also there would be the salary survey to look at, maintenance and operations, and existing personnel. In addition, any salary savings would have to be on the basis of January to June, if the positions remained, because they would have to cover that already expended. Staff could come back with a report on how to continue functions to identify would could or could not be done. Staff clarified that the Public Works position was partially general fund, and with half the year gone, it was about 60%. Councilmember Cornett inquired if that meant the proposed budget general fund was not truly general fund activity. City Manager Easter explained that some special funds were transferred for the public works administration. That was done by prior Councils rather than try to spread it over so many different funding sources. The revenue sheets show the funds transferred and an analysis would have to identify what could be pulled and what was special funding. Councilmember Cornett felt it was not possible to do damage control at the present time and the matter would have to be discussed in future budget sessions. A MOTION was made by Councilmember Cornett, seconded by Councilmember Smedley, to approve the expenditure of funds to fill the open police officer/Sergeant positions as soon as possible, and to retain the Animal Control Program. Motion carried on a 3-2 vote with Councilmembers Solorio and Williams dissenting. 12 December 5, 1995 Councilmember Williams did not support the motion. It went specifically to the fact that the use of reserves, without a back up plan, was a dangerous course without a solid plan for the future. Supported the cause, but not the method. Councilmember Cornett noted if the $100,000 had been reserved they would not have the problem, but it was too late now, but they needed a different way of thinking. Was not opposed personally to the individual in the Public Works position, but the figures on the general plan were nebulous and there was a need to provide for public safety. Councilmember Williams indicated he did not previously support retaining the animal control at $26,000 and was looking a some hard choices, but there was still the entire pie of public safety to look at, it was a matter of priorities. 7.2 Approval of Calendar for Fiscal Year 1996-97 (22nd Year) Community Development Block Grant (CDBG) Program At the hour of 9:30 P.M. Councilmember Solorio left the Council Chambers. Assistant to the City Manager Butler made a presentation as contained in the staff report on file with the City Clerk. Suggested over the next couple weeks, that Council think about whether they wished to continue allocating 15% of funding for public service, which was not required. In response to Council, advised that on the matter of public safety, Council in the past had done a community outreach center, jointly with the school district. Staff would have to clarify with the County if funds would qualify for police officers. At the hour of 9:32 P.M. Councilmember Solorio returned to Council Chambers. A MOTION was made by Councilmember Williams, seconded by Councilmember Smedley, to approve the proposed calendar for the 1996- 97 Community Development Block Grant allocation process. Motion carried on a 5-0 vote. 7.3 Update on Public Safety Committee Bob Duistermars, Committee Chairman, hoped they would have a recommendation soon and was available for questions. 13 December 5, 1995 At the hour of 9:33 P.M. Councilmember Smedley left Council Chambers. Council concern that the Committee may be wasting time reviewing the fire issue, which was already on contract with the County. Desired to see the police as the priority. At the hour of 9:34 P.M. Councilmember Smedley returned to Council Chambers. Mr. Duistermars advised that the Committee wished to look at all options and were concerned about the current situation and this would be the only opportunity to look at it as well. However, the Committee was there to serve at the pleasure of the Council and take their direction from Council. They would adjust their schedule at the pleasure of the Council. Felt the Committee was working on common goals. COUNCIL CONSENSUS to receive and file. 7.4 Detour of State Route 79 During Construction of the New San Jacinto Bridge City Manager Easter made a presentation as contained in the staff report on file with the City Clerk. Ken Brass, representing Mountain View Homeowners, stated he was not aware the County had plans to replace the bridge and felt they should do more publicity on such matters. He felt replacing an existing bridge that was functional after the 200 year bridge on Sanderson to accommodate traffic that Highway 79 was supposed to handle, was inappropriate use of County funds, when there was no bridge on Lake Park Drive. The bridge was needed to serve the county residents, as well as, the Soboba reservation and mobile home park. Urged the City to lobby the County, because it was coming out of their tax dollars and being spent in the wrong place. City Manager Easter explained the County's thought process on their decision. She understood Mr. Brass' frustration and staff would be willing to provide additional information if needed. Noted that it was a CALTRANS decision to replace the bridge because of the structural integrity, and acknowledged another bridge was needed. In response to Council, advised that it would relieve the City of future responsibility for the bridge on State, which was undersize and structurally in question. If Council made the decision to relocate Highway 79 they needed to be comfortable that the existing route was at a level which they wanted, and 14 December 5, 1995 the route it would take through the City. Clarified that the state was currently responsible, but if Highway 79 were rerouted and given to the City, and the bridge were in poor condition, the City would be financially responsible. A MOTION was made by Councilmember Williams, seconded by Councilmember Solorio, to approve the use of Ramona Expressway between State street and Sanderson Avenue as a SR79 Detour during the period between October, 1996 and August, 1997. Motion carried on a 5-0 vote. 7.5 Report on Ordinance No. 988 (Temporary Use Permits) - McNabb Community Development Director McNabb made a presentation as contained in the staff report on file with the City Clerk. In response to Council, advised that the operation was in compliance with the ordinance. Clarifying it was at his discretion to approve or deny the permit. Lengthy discussion on the philosophical differences regarding the line of authority for approving or denying a permit. Concern voiced that if a permit were not granted by the City, the operation would have simply moved a short distance and been obtained from the County. Some disagreement that the location within the County would not have been suitable for the actual operation of sand removal and would not have obtained the same result, to enhance the river flow. The purpose of granting the permit was to maximize the maintenance of the river. Concern that the City was losing valuable revenue, where other jurisdictions would have received revenue, and in addition, the City was incurring the additional road maintenance brought on by the truck traffic generated from the operation. There was also the state laws, CEQA, that governed various requirements, and the operation proposed was exempted. Concern that too much meeting time was being used to examine one permit issue when staff was very conscientious about their actions, and it was permitted by the ordinance. Suggestion made that a memo from staff be provided to Council on such permits, to keep them updated on what was in the pipeline. Some concern that staff had authority over projects of the magnitude as the one in question, and there should be more of a process. COUNCIL CONSENSUS thatthe'City Manager will provide information on such permits in the weekly update, and Council, if uncomfortable with the process as it proceeds, can bring the matter back for review, and determine then if they want to change the process. 15 December 5, 1995 7.6 Scheduling of Tabled Items City Manager Easter advised this matter was schedule at the request of Council. 7.6.1 Adoption of 1995-96 City and Redevelopment Budgets - Herrera (Continued from 9/21/95. for adoption on 1/2/961 COUNCIL CONSENSUS to schedule the RDA budget for December 19, 1995, meeting for adoption and the City Budget at a special study session December 12, 1995. 7.6.2 Calling of Bonds for Tract 24048 (Laing Homes) - McNabb (Tabled from 11/21/ 5) Steve Gillespie, Laing Homes, provided a plot plan, which indicated the plan of work, noting the area in blue was the area they intended to pave and the yellow showed the homes that were built. Intended to begin building in the tract next year and were doing the partial paving, because the bond was for the entire tract. Felt they could have the work complete the following week. Council would prefer not to have to call the bonds, if they could get the work completed. COUNCIL CONSENSUS to set the matter for consideration at the January 2, 1996, meeting, and at that time, the work may be complete or they could continue with calling the bonds. 7.6.3 Approval of Contract with Community Initiatives Development Corporation & Harley Knox - McNabb (Tabled from 11/21/951 COUNCIL CONSENSUS to schedule a presentation at the December 19, 1995, meeting. 7.6.4 Approval of Management/Confidential Salary & Benefits Resolution - Butler (Tabled from 11 /21 /951 COUNCIL CONSENSUS te-tentatively schedule the matter for February, 1996, after budget discussions. 16 December 5, 1995 7.6.5 Discontinuance of Animal Control Program - Holmes (Tabled from 11 /21 /951 Consensus this matter had already been addressed under item 7.1 previously on the agenda. 7.7 Approval of Proposal to Create a Citv of San Jacinto Presence on the "Internet" - Butler Assistant to the City Manager Butler made a presentation as contained in the staff report on file with the City Clerk. City Manager Easter advised the college had given a demonstration of the program, and was sure they would be happy to show Council if they wished. Noted the other organizations who were already involved in the program and the kind of determinations that would have to be made to finalize the plan. Advised funding could come from the computer money and not go into the reserves. Staff could bring back a proposal if Council was interested. Patti Drusky made a brief presentation on the joint effort and how the home page of each organization could be accessed from that of the other agency. Advised there were local access numbers so there would be no costly toll costs. City Manager Easter responded to Council, that the cost would depend upon the services desired by Council, and what they wanted to provide to the citizens. Gary Albaugh, Chair of VEDC, gave more background on the program. Noted the benefit to economic development and how they were seeking a joint effort with both Cities and their Chambers. Each entity would have their own mail address. Urged the City to select one individual to be the contact person for the program. A MOTION was made by Councilmember Williams, seconded by Councilmember Solorio, to approve the concept of a cooperative effort between the City of San Jacinto, San Jacinto Chamber of Commerce, and Valley Economic Development Corporation (VEDC) to create a "home page" for the City and other local agencies on the Internet/Worldwide Web; to cover the costs of the City/Chamber Internet project, approve the use of up to $2,000 in funds designated for special projects in the recently -executed economic development agreement between the City of 17 December 5, 1995 San Jacinto and the San Jacinto Chamber of Commerce; direct City staff to work from the Chamber and VEDC to implement the cooperative Internet information program; authorize the expenditure of up to $1,500 in City funds (50 percent redevelopment and 50 percent General Fund) to purchase any additional modems, install necessary phone lines, and establish a local access service contract required for City offices to access the Internet and respond to inquiries; and authorize the Assistant to the City Manager as the contact person on staff. Motion carried on a 5-0 vote. City Manager Easter advised that Council had already approved $5,000 for emergency computer funding, and if they kept chipping away at the $35,000 for the overall system, it would impact the amount of work that could be done on the overall system during fiscal year 95/96. 7.8 KWRP Holiday Greeting Proposal - Easter COUNCIL CONSENSUS they were not interested in participating. 8.0 MAYOR/COUNCILMEMBER REPORTS/DISCUSSIONS 8.1 Appointments to Council Representatives/Sub-Committees COUNCIL CONSENSUS to continue the matter to the meeting of December 19, 1995. 8.2 Method of Filling City Treasurer and City Clerk Positions A MOTION was made by Councilmember Williams, seconded by Councilmember Solorio, to direct staff to advertise for the City Treasurer position, seek Bob Wilson as City Clerk, and bring the appointments back to Council at the December 19, 1995, meeting. Motion carried on a 5-0 vote. 8.3 Potential Rescheduling of December Study Session and Cancellation of December 26, 1995 Study Session COUNCIL CONSENSUS to have.a special study session December 12, 1995, at 6:00 P.M., for discussion -of budget, and in the future combine study sessions with the regular meetings. 18 uecember 5, 1995 8.4 Scheduling of Mid -Year Budget Workshop Finance Director Herrera suggested the he could have accurate numbers for the first six months in February. COUNCIL CONSENSUS to set the matter for the February 20, 1996, at 6:00 P.M. COUNCIL CONSENSUS to direct staff to bring back the necessary actions to hold Council meetings beginning at 6:00 P.M. for the convenience of the public. Councilmember Williams suggested that all be prepared, agendas read and questions asked, to expedite the meeting process for the benefit of the public. Staff to bring back information on televising Council meetings. Some concern indicated that there was inadequate funding and facility for the activity. At the hour of 11:15 P.M. Council recessed. At the hour of 11:25 P.M. Council reconvened with all members present, for closed session pursuant to the following: 9.0 CLOSED SESSION 9.1 Conference with Labor Negotiator pursuant to Government Code Section 54957.6 Negotiator: Richard Kreisler, Pam Easter, Rod Butler, John Herrera Regarding: San Jacinto Police Officers' Association and Public Employees of Riverside County (PERC), Management/Confidential At the hour of 11:43 P.M. Council reconvened in open session, with all members present, and announced no reportable action being taken. 19 December 5, 1995 10.0 ADJOURNMENT There being no further business to conduct, the meeting was adjourned. The hour of adjournment being 11:44 P.M. Submitted by Bob Wilson, City Clerk Deputy City Clerk 20 Approved by Jim Conner, Mayor 5'5 STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Laurie Mora, Deputy City Clerk Via: Pamela S. Easter, City Manager DATE: December 19, 1995 SUBJECT: Claim - Lonnie Triell Graham -File #JS 96-07 RECOMMENDATION: Reject the claim as recommended by the Claims Adjustor, pursuant to Government Code Section 913. COACHELLA VALLEY JOINT POWERS INSURANCE AUTHORITY December 11, 1995 Laurie Mora Deputy City Clerk City of San Jacinto 312 East Main Street San Jacinto, CA 92583 RE: Graham, Lonnie T. v. City of San Jacinto Loss Date 08/11/95 Our File No. . JS 96-07 Dear Ms. Mora: We are in receipt of the above -captioned claim for damages filed with the City of San Jacinto by claimant Lonnie T. Graham. We request that you take the action indicated below: [ CLAIM REJECTION: Written rejection of claim by authorized board/officer in a . ordance 1, Government Code Section 913. LATE CLAIM: Do NOT reject claim but RETURN it for failure to file within time limit prescribed in Government Code Section 911.2. Transmittal NOT to contain "WARNING" required by Section 913, but should advise that the recourse to file "Application for Leave to File Late Claim" as provided in Government Code Section 911.4. This must be returned within 45 days of the date claim mailed or delivered. INSUFFICIENT CLAIM: Send notice of insufficiency for failure to comply with Government Code Section 910 and/or 910.2 and/or 910.4 and cite the following specific insufficiencies: This must be sent within 20 days of your receti t of claim. I ] AMENDED CLAIM: Reject claim as set forth in first paragraph above, CLAIM REJECTION. [ ] APPLICATION FOR LEAVE TO FILE LATE CLAIM: Reject the Application under Government Code Section 911.8. [ ] OPERATION OF LAW: Defer any written response pending our further advice. Please provide us with a copy of any response requested above. If you have any questions, please contact the CVJPIA office. Dennis M. Molloy Claims Manager DMM/lc 73-710 Fred Waring Drive, Suite 200, Palm Desert, CA 92260 (619) 341-0492 FAX (619) 340-5949 DATE CITY OF SAN JACINTO TREASURER REPORT FOR THE MONTH OF NOVEMBER 1995 irt INSTITUTION INTEREST MATURITY PRINCIPAL BALANCE SERIAL # RATE DATE AMOUNT PREV. MONTH 7/31/95 State-L.A.I.F. General Serial # 9833794 5.81% OPEN $2,648,576 $3,048,576 7/31/95 State-L.A.I.F Redevelopment Serial#5133120 5.81% OPEN $2,140,876 $2,140,876 CHECKING First Interstate Serial # 3980000/1-98001 OPEN $193,739 $352,119 Cash on Hand $700 $700 TOTAL CITY & REDEVELOPMENT INVESTMENTS $4,983,892 $5,542,272 I certify that these investments comply with all State Laws pertaining to the investment of Local Agency Funds and the City of San Jacinto's investment policies. There are sufficient funds to meet the City's next 30 days obligations. Ken Leahy, Treasurer CITY OF SAN JACINTO • (0 i 0 S A N JACINTO TO: P n 5 .17 �r-n Staff Report Honorable Mayor & Councilmembers FROM: Les Evans, Public Works Director via: Pamela S. Easter, City Manager DATE: December 19, 1995 RE: AWARD OF BID - THIRD STREET REDEVELOPMENT PROJECT Recommendation: Accept the low bid of Sean-Malek Engineering and Construction for $17,883.00 for the Third Street Redevelopment Project. Fiscal Impact: Funds for this project have been budgeted in Account No. 99-9700-470-4001. Background / Analysis The City Clerk received bids for the construction of street improvements adjacent to the new homes under construction at the northeast corner of Third and San Jacinto Avenue. Four bids were received: Sean-Malek (Canyon Lake) $17,883.00 Laird Construction (Rancho Cucamonga) $20,917.80 Camino Irvine (San Clemente) $27,373.80 Bear Valley Paving (Big Bear Lake) $34,296.00 The low bidder has an "A" license and has performed similar work for the cities of Perris, Temecula and Rancho Cucamonga. Although City staff has not worked with the contractor, his references are satisfactory. '10 • AGENDA ITEM NO. 5.8 CITY OF SAN JACINTO STAFF REPORT DATE: December 19, 1995 TO: Honorable Mayor and Members of the City Council FROM: Nathaniel Holmes III, Chief of Police via Pamela S. Easter, City Manager SUBJECT: Approval of an agreement with McCormack Auctioneers to dispose of vehicles and property for the Police Department and City. RECOMMENDATION: Authorize staff to enter into an agreement with McCormack Auctioneers to handle the disposal of surplus property and vehicles via auction on an ongoing basis. FISCAL ANALYSIS: This is a no cost item as the sale of the vehicles will result in revenue for the City. BACKGROUND: The San Jacinto Police Department entered into an agreement with the Bureau of Narcotics Enforcement to assist them in disposing of vehicles seized under the asset forfeiture laws. When one of the narcotics teams seizes a vehicle under the asset seizure law, the vehicle is turned over to the San Jacinto Police Department and we file the necessary court paperwork. The funds realized from these seizures and subsequent sale of the vehicles comes back to the police department via the asset forfeiture accounts. By entering into this agreement McCormack Auctioneers will pick up the vehicles, transport them to their auction lot complete the necessary paperwork, and sell the vehicles. They then will keep their fee of 10% of the sale price plus transportation costs. The revenue generated from the sale will be returned to the Police Department Asset Forfeiture account. The City will also be able to utilize the company for the disposal of other property and vehicles. Those funds would be returned to the City General Fund or whatever fund they had been originally purchased through. This agreement has been reviewed by the City Attorney James Cox. STAFF APPROVALS: City Manager City Attorney Finance Director CITY CLERK'S OFFICE USE ONLY Asset Liquidation & Appraisal October 9, 1995 Sgt. Berry Backlund CITY OF SAN JACINTO POLICE DEPARTMENT 160 W. Sixth Street San Jacinto, CA 92583 Re: Auction Services Dear Sergeant Backlund: Thank you for your letter of August 19, 1995. VIA FAX: 909-654-5600 AND U.S. MAIL I apologize for the, tardy reply but .1 routed to someone else for action and of course nothing happened. In defense I will say that we were in the midst of producing the largest auction in the history of the company and everyone was busy. We are producing monthly auctions for U.S. Customs, among others, and appreciate the opportunity to be of service to you. A letter of understanding and our standard contract is enclosed for your perusal and signature. If you find everything in order, please endorse and return for my signature. The original will be returned to you. Of course if anything needs to be changed just call and we can discuss it. I have contacted the tow company and they are poised to pick up the Harley Davidson and -Dodge Caravan as soon as you give us the green light. Again, sorry for the delay, we look forward to working for you. Regards, McCORMACK AUCTION CO. INC. atkilti Ken McCormack, CAI KMC:cf CA Auctioneers License 216, CA Corporation License C-1117, Certified, Bonded, and Insured 743 El Cajon Boulevard, El Cajon, California 92020-4905 619.447:1196 fax 619.447.9358 Member National Auctioneers Assoc. CA State Auctioneers Assoc., Inc: Southern CA Auctioneers Assoc., Inc. McCORMACK AUCTION COMPANY, INC. 743 EL CAJON BLVD. EL CAJON, CA 92020-4905 (619)447-1196 FAX# (619)447-9358 Liermd, Certified, Bonded, Inured AUCTION CONTRACT It is hereby nntaally agreed between McCormack Aaction Company, Inc. and San Jacinto Police Dept. ma, that the following property will be sold at Public Aeolian: Various: As nemded / / Location 7295 Siempre Viva Road and scheduled Time Otay Mesa, CA Preview Date From Until Omer alleges that all property is tree of mortgage, or cambered as follows: forfeiture. Description of Property Asset seizure and Various: Cars, trucks, motorcycles, personal property. Attachments A AUCTIONEER is to coadect the sale for which the OMNER agrees to pay his a s= egaal to 10 i of the valve of all items sold and for acteal costs of sYAeomot>4ta2euoexdcxxxxxxxxxxxXxXitotmdrt transportation y. Advertising _ Clerking _ Cashiering _ Tagging _ Lotting _ Cheek Out _ Security _ Inserance _ Utilities _ Clean Up (Broom Clean) _ Check Gurantee x Other Towing/ transportation only, all else included in commission. AUCTIONS will handle the placing of advertising. inventory sold from the premises after the AUCTION lLIPANY has entered the agreement shall be subject to the omission fee. In the event that either party institutes any action against the other with respect to this agreement, the prevailing party in sacb action shall be entitled to recover, in addition to the cost of suit, a reasonable sum for attorney's fee. Unless otherwise noted in writing and incorporated herein it is enderstood that all sales are as is, where is without ty or guarantee by either party and that all sales are withoet minima bid, reserve bid, minims release price, minim= net retero or any other restriction, covenant, or condition. Additimal Remarks: See Attachment A, incorporated. For McCormack Aection Company, lac. Date Bonded to and Licensed by: CALIRORN1A AUCTIONS COIr1SS1ON 1130 E St., Ste. LLZO Sacramento, CA 85803 CA Auctioneer License f216 CA Corp. License OC I117 Omer Date Phone 8 Address IMIO:Mlioml betimes' tun.; Calif. State Aeetiaaeers *nee. lee.; Settler' lilif. inflamer' Anne. Ise. ATTACHMENT A ADDENDUM TO CONTRACT San Jacinto shall: 1. Contact auction company in writing when assets are prepared to be picked up. Phone contact must be followed with written instruction that includes who to contact regarding access to units, full description of assets, permissible hours for pick up and exact location of units. Single paragraph notation is preferred. 2. Provide auction company, at least ten days prior to auction, completed asset forfeiture documents in lieu of California title as required by either California Department of Justice or federal agency involved, whichever applies. 3. Provide auction company any special information or instructions regarding assets at least 10 days prior to auction, i.e. any information regarding condition such as "bad transmission", "no gas tank" etc. or restrictions regarding merchantibility such as "non U.S. vehicle export only". ATTACHMENT B McCormack Auction Company shall: A. Cause the vehicle to be moved to auction facility in a timely and cost effective manner. B. Include assets in the next regularly scheduled U.S. Customs combined agencies public auction and as is practical, depending on timing relative to auction day, include the asset in advertising. We reserve the right to hold an item requiring special advertising over to the next auction if asset is consigned too late for advertising purposes in next scheduled event. For example, jewelry would be held up one auction if the auction advertising had already gone to press and no mention of jewelry were made. Our goal is to maximize return and unadvertised assets typically result in poor results. C. Prepare and execute with purchaser applicable bill of sale and odometer statement. D. Collect all funds including applicable sales tax. E. Prepare and deliver with net proceeds, gross less appropriate expenses and commission, a summary of results including copies of odometer statement, sales price totals and bidder listing within 10 working days. F. Maintain an original record of the sale, available for audit upon request, for five years. SPECIAL TERMS Term of agreement: Due to the uniqueness of the situation wherein client will only occasionally require auction company services it shall be an "on -going, as needed" agreement and may be canceled by either party with sixty days notice in writing. Exclusivity: Auction company in recognition of its unique service and unique requirement to provide service for all assets old or new, valuable or not and in recognition that some assets may not be profitable shall not reserve the right to refuse to provide services for such assets so long as client, San Jacinto Police Department, shall agree to exclusively utilize McCormack Auction Company for the auction marketing of seized assets. Compensation: McCormack Auction Company shall receive 10% of gross proceeds from sale of assets as well as actual cost of delivery of assets to auction facility. As of October 10, 1995, the actual cost of towing for light trucks and sedans is estimated to be $100.00 per unit. McCormack Auction Company shall at all times strive to provide the lowest priced, insured, transportation possible. Repairs: No repairs will be made without the prior approval of client. Acknowledged and incorporated as part of contract. McCormack Auction Co. Inc. San Jacinto Police Dept. Date Date (1 c P ' . 9 r•*/••1.-•••., • MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Brian Mc Nabb, Director of Community Development SUBJECT: ACCEPTANCE OF DEDICATION OF LOT "D" OF PARCEL MAP 11998, FOR UTILITY PURPOSES ONLY DATE: December 19, 1995 RECOMMENDATION • Accept offer of dedication of subject parcel for utility purposes only and direct the City Clerk to record a Certificate of Acceptance with the County Clerk. BACKGROUND When the attached Parcel Map 11968, located on the east side of Warren Road, north of Cottonwood Avenue, was recorded in 1979, the County of Riverside was offered dedication of right-of-way for future streets. As is common when the streets are not required to be improved, the County did not accept the dedications. The City has now annexed Tract 11998. Eastern Municipal Water District has requested we now accept the dedication of Lot "D" of Parcel Map 11998, for utility purposes only. This will allow them to install an Eastern facility within the right-of-way of Lot "D" without negotiating a separate easement from a neighboring property owner. Attachments: Exhibit Letter tA1.11b1 I H INERS CERTIFICATE r Mob? c«nl7 1Mb .a ea 1111 0.8.1.11 a Na WWI WOMAN INs the gebd1idr Moon Moron; the .e on 1k oleo brooms ,e•a CM.ra it necoraq 10 cone . clef/ 1111e b sold 11•ld .•d MI .. core' to 1M below God .ro/Ny of IMb moll mopes o...MM4 M.1 colored horde/ 11r. w MM.N, dric.le IS .N1k • re en•, •M public u1i1117 bomb, LAN.A. tbe.p iZ. Sil► . cowbird. d &Ababa of La1• A: *I's.d VI Womb NoodLlfoo comb Panne I N.a.y. 3.1.dwiw, Moiling 11i. N1M..e red Ara. such Igo 11 Moo nosloble of oboes Mortar. so .orb encore 11r .rood rge•r1 1err; also as.pl1q 1•o Seto 1.a1 .p.i..P.r. oath 1e Petals 10ti E. . !/ Toy i 1rrMmv.wc0-..1_Mrd.wor11.i.+.,.o...n.....meTe�a/. n r..•!tl.•wATm.•O.0•.rOt need,," C 77 �s0 NY h UMIAK [MOT We..." GO** a• MIT d IN▪ .a▪ 0e1 d V net. I.. M SMr.. Ono Renfro 1 ..n roak 1* o I.•.A C.*. q y M �? ✓ .o..••dle a•prr: Ad a..1 NBU1St__ 1rM N1pBiEB3 &IM 14 ilkUfleawt .w • o• 10 r 11. pM.q[ Woo ....A ,p• ....nu.d 1. 1W oleo I:..bn..nt • w•.wl.dbad . M 11.1 pttwenlld Y MM. .I.•w to MEW w .In.io. ..d atAla.mo•aildl1y T fu5• 1... M.. j • .ill io7a07 .C.MOWLZOO E.EMT a 1a at c ll...1•1 M•I7.l 1 'OW d e11. • 7/VA M0dLgt..ei • ,.. I. I..r I. bald 1.w..t1 w 11.1• fa....111 *low' &Yn,hr..d 1t1. �.•••w a.. a N Ow__ w•Mdlw.1•• r.p.lw tow we - wood• •• 1M• swim. M. abae.nd a•dr• IN THE COUNTY at 101'!RiIOG;' ITRT!- Of CALIFORNIA PARCEL MAP NO.1.1998 4abro 1..•rrl.v.a► C.aar.rrd..arer I -medews d ttirrarar� creorr l r..I RONALD A. MUSSER . LICENSED LAND SURVEYOR .NMONIY,.07Y SCALE. I. tOr•0 Z IrrweadWe.arFN rhoawame/J A } _yam 1 de- .. .N10 -s,., j ppJFO, . r over � I to to ' 1 *Cr* \. O y- �a•�� •/.�jr( A.•1 Iti to raves r 1 ./.• 1 .. AWN .. 01 • w ia• �.n.... IM .lode 1.xn!.e.5..r •aww 1. M • +,_ ors l, Tira.wr <•1 nN....d w bal..at a* ••••.elk• • .... ''.. •�.[� - .� _ l�TT.1_.-+dw.� �. awe o -..rv-..--. —dITA y ^1 41iK�t'/ wIOra, Umbra AMMO 1`,l t_+11i 1 7a wan?alleAr boa u.r.l.fa.d a M 11.1 eeq Cap... t; . . plan mewled the C..•. R� Vann. q • .d wd .1kk11 0 Ua lea•+.. LI •ff.Mona2i Ud.ry rotas o•.d 1...d Cos*wd dl ewwi.•kn wires No LYi"rt **A V. hoW010131 PIont: 400111 loan urtw+ o Gab & ft ll.INS .Aar"• 1 .. ...!-M.f.M.Y✓.IO.w.rl.a e, W.WW Y/JeSANVI.9MOr.Ydt r _-__-_ 'p.seviemIirewarAivawrJrs.IlfOlei.nl mimb<!`VM/Ir merewnssfrwVasa. .w.iO•.wslscamns .•..1•a.rAt•.YIM..OrS —..-I►• JeYarrlar...�iaw•ar .•~-Am nnomr i�a - Ir'A. ViY1Yl01•ielMtAa11.d1aMK/.al..rMRdIAraw's••ea/dl•Y-der..a-Y, AlejW02 2learJiOP.rA•IrNC/Ilaaw•a•alelra•WW re: f hoe'/41M7aeardtt".••• r WW61 1•WrAlenrr srrrnrlC alY. sarV1.rmeI- ANWAIP.�.o► .erlviNNIN.areraalweaOsar aratA Nnt lfla/Iso-wrC sIEET 1 DF 1 SHEET RIC0IOER'S CERTIFICATE RIM M ..x� N7 aintik int.a k Orb CS a rorad Vasa s.I. aR .1 1ho Moen a IIe Calmly Cleft. C1.. 11064* R1 OD MR.fl�IlaT Coro Rrat&/ efillagnalL4.17 RdaMdr a.ororr dreggallirEnellr4, a94PVEYDR^S CERTIFICATE The NM .r 11.1•44 Si no a ladel e7 dVblr hod 41MM NM1. 11W genet 4rr- Illae_ca odlb 1111 ngeirr...b el We SeediAl1e N ap A11 rfbea•adl.Wa a the fired P. Ba1e. 4 .4y.MIT 1 Maw .lam MO oho WW1 mop .AdemeRT Nr•.r-Who ee.wd a ebO4rlly .ppr.wd 4a.M'.e►N .Rho% - 4 RONALO A. WSSER. L.S.423O ;MITT SURVEYORS CERTIFICATE Tie moo coshv.w we 1M. 1.p.ewdo d the Seb*oa Mop AO ad local maw* Dead: d /d7V !if .V..)s.- A. E. NEWCOMB • Cooly Bowe BOARD OF SUPERVISOR'S CERTIFICATE The Corer d N.enido. Ned eCelleenee. 1e end Nea11M 110 dale ,''housed oaken horebe Wearer' bold ee.t/1 bop or ' porn .he often of d.dka.ko ambit be.er MOM L.bf.rei-.. 1 bddre. Doled: U,..` i. . 1971, Ceara all Ilbe.s1N.sble d ftldp.io Choler d ROOM d S*.ereen ATTEST. OONALO 0. SULLIVAN CO T CN .r-- EONld. I.penil 1A• r • orb.. KAY' O.p.I7 BASIS OF B�ARIN55. LEGENO: AWL( .____Set r LD Ida LE.11.N, all L.S. 4E30 how. atmeemeearasr.e.- . ----►bad .naeNr- .. Node ✓ r iI..rnp�rwMr. — �r/J1M'i0••••••• .e J-AraNAJ�i.rIemir s--dIINair M.r/epreav Are ddeY..aOfrdaa%Yet 53 Eastern 1Vlnni' )al Water District General Manager John B. Brudin Legal Counsel Redwine and Sherrill Director of The Metropolitan Water District of Southern California Chester C. Gilbert Treasurer Rogers M. Cox November 13, 1995 City of San Jacinto Attention: Grace Right of Way Agent 201 East Main Street San Jacinto, CA 92583 Dear Grace: Board of Directors Marion V. Ashley, President Richard R. Hall, Vice President Rodger D. Siems David J. Slawson Clayton A. Record, Jr. Secretary Mary C. White Enclosed is a request for acceptance of an offer of dedication for the southerly one half of Record Road. I have attached a copy of the recorded Parcel Map on which the offer of dedication was made to the County of Riverside, but not accepted by them. The District is requesting that the City of San Jacinto accept this offer of dedication for utility purposes only. Please call me at (909) 925-7676, extension 4462, and let me know what the time frame is for acceptance or if you foresee any problems. If the acceptance is approved, I have enclosed a self addressed envelope for you to send me a copy of the approved offer of dedication. Thank you for your assistance Sincerely, i uanita G. Luiz Engineering Technician II Right of Way (Ext. 4462) enclosures Mail To: Post Office Box 8300 • San Jacinto, California 92581-8300 • Telephone (909) 925-7676 • Fax (909) 929-0257 Main Office: 2045 S. San Jacinto Street, San Jacinto • Customer Service/Engineering Annex: 440 E. Oakland Avenue, Hemet, CA T FROM: SUBJECT: DATE: STAFF REPORT Mayor and City Council John Herrera -Finance Director Via Pamela S. Easter, City Manager Approval of Register of Audited Demands and Payroll Checks December 19, 1995 RECOMMENDATION Approve wanant numbers 41934 through 42044 dated December 15, 1995 in the amount of $497,906.89 and Payroll check numbers 6357 through 6452 dated November 09, 1995. SUMMARY A listing of accounts payable warrants is attached for your review and approval. Payroll information is available for your review in the Finance Department. /PARED 12/14/1995. 14227210 7GRAM2 021313U City of San Jacinto ACCOUNTS PAYABLE UPDATE LIST PAGE REPORT NUMBER 15 RCMP NUMBER 2 00150 PREPAIDS fl:LitCOUNTINWIPERIMV 4P4n-W, il% '/11 'L*12V:', ROMP USER ANNE ' ' ' . 51Vdt -le 2 = . Unit TRANS DATE VOUCI.E8. pi tJ4T NUNBER PROJ P.O. VENDOR VENDOR NAME INVOICE NUMBFR '10'.2 5 d ESCRIPTION 7 DUE DATE CHECK. CHECK DATE TYPE LAST TRANS 100 12/08/1995 001946 00 085-0000-202.21-28 0000830 FERS REQ 6.367.26 EPS CONTRIBUTIONS 00/00/0000 0041934 12/05/1995 _N i 200 12/08/1905 00194i 00 010.41.00."11.1•31-20 0000553 CITY OF HEMET REQ 2,...., _ AYORS & COUNCIL CONEERENCE IM CONNER 00419.35 N _00/00/0000 _12/07/1995 300 12/08/1995 001948 00 085-0000-202.21-41 0000869 RIVERSIDE CO. EMPLOYEES STMT REDIT UNION DEDUCTXONS 00/00/00QO 0041937 4,890,69 1 400 12/09/1995 0411040 gic14411164)1•20-00 0000235 CITY OF SAN JACINTO REQ !ET PARYOLL 00/00/0000 0041938 12/07/1995 N 500 12/08/1995 001950 00 010-1400-414.34-05 0001068 RAY BOUZA REQ 1,171.88 ICCOUNTING TECHNICIAN 00/00/0000 0041939 12/08/1995 N 600 12/08/1995 00213400,010-4150-410•34-05 0001177 REASER BACKHOE SERVICE 8966 :DOER/ MEANING, FEMA REIMBURSEMENI 00/00/0000 0041/40A2L0OL1220 N v li 4,71: . ... - . . 700 12/08/1995 002149 00 099-9700-470.40-01 0001173 R. WAYNE WATTS STMT 256.27 . 1ROPERTY TAXES -THIRD & SAN JACINTO 00/00/0000 0041941 12/08/1995 N 800 12/12/1995 002180 00481400d=202•21-27 0000995 AFLAC STMT Ai - - NFLAC INSURANCE PREMIUM 00/00/0000 0041942 12/11/1995 N _ ______ __ 900 12/12/1995 002151 00 085-0000-202•21-29 0000607 ICMA RETIREMENT TRUST STMT 1.336.46 [CNA DEFERRED COMP. DEDUCTIONS 00/00/0000 0041943 12/08/1995 N .000 12/12)1.995 002152000W:0000-.202.21..-29 0000691 LINCOLN NATIONALl'if STMT 1 g.;,=,, _ :. DEMREP_CSLME• DEDUCTIONS 0041944 12/08/1995 N 't.iiit I. _Q0L00/0000 1100 12/12/1995 002153 00 050-9000-450.21-10 0000369 U.S. POSTMASTER REQ 1.000•00 1 AISTAGE - WATER DILLS 00/00/0000 0041946 12/12/1995 N ;t 7 i - 0000419 STANDARD INS. COMPANY STMT i 1200 12/12/1995 002154 06,416gB44:G02•21-46 LIFE INSURANCE PREMIUM 00/00/0000 0041945 12/08/1995 N 1300 12/12/1995 002155 00 010-1200-412.31-20 0001034 CITY OF SAN JACINTO PETTY STMT 12.00 REPLENISH PETTY CASH FUND 00/00/0000 0041947 12/12/1995 N 1400 12/12/1995 0021.5i 00,0104400-414.21-10 0001034 CITY OF SAN JACINTO PETTY STMT REPLENISH PETTY CASH FUND 00/00/0000 0041947 12/12/1995 N 1500 12/12/1995 002157 00 010-1400-414.31-20 0001034 CITY OF SAN JACINTO PETTY STMT 12.00 . REPLENISH PETTY CASH FUND 00/00/0000 0041947 12/12/1995 N '' 44 ROORAM/ OM313U 3ROUP NUMBER AIDS ACCOUNTS PAYABLE UPnATE LIST nut REPORT NUMBFD 15 3R6J6 USER ANNE s s 7E VOUCHER i� BER NUMBER RRO.�DUEPDATE '�= PTZON 2T WeakSIj' PTTbN i HECK HECK DATE TYPE l..ASTOTRANS 1600 12/12/1995 002158 00 010-2500-425.21-10 0001034 CITY OF SAN JACINTO PETTY STMT REPLENISH_P_ETIY_CASH FUND OQL08L0000 0041947 1_7/12/1995 N 42.68 1700 12/12/1995 002159 00 010- 200-431.21-70 REPLENISH PETTY CASH..-...__.___.FJJND 1800 12/12/1995 002160 00 010-7400-425.33-10 psEpJztam PETTY CASH FUND 0001034 CITY OF SAN JACINTO PETTY STMT .00/00/0000 0041947_12/12/1995 0001034 CITY OF SAN JACINTO PETTY STMT 00/00/0000 0041947 12/12/1995 _.N 14.i4 : "=^ 5.56 .• 1900 12/12/1995 00216i 00 oib 74b0-425.21-10 REPLENISH_PETTY_CASH EUND 0001034 CITY OF SAN JACINTO PETTY STMT 00/00/0000 0041947 12/12/1995 N_ s 2000 12/12/1995 002162 00 025-7100-410.33-50 R.F'LENISH PETTY_CAEN FUND 0001034 CITY OF SAN JACINTO PETTY STMT 00/00/0000 0041947 12/12/1995 N 5.00 ,2100 12/12/1995 002113 bo 050 40004-450.21-10 REPLENISHJ'ETLY_CASH FUND 0001034 CITY OF SAN JACINTO PETTY STMT _oo/00/0000 0041943 19L12L1995 N ' � . a • 2200 12/12/1995 002164 00 096-9700-470.31-20 REPLENISH PETTY CASH FUND 0001034 CITY OF SAN JACINTO PETTY STMT 00/00/0000 0041947 12/12/1995 N 14.14 2300 12/14/1995 002167 00 065-0000-201.0E-69 REFUSE COLLECTIONS _.0CI0BEFL_199. 2400 12/14/1995 002168 00 065-0000-201.08-69 REIMB. OVERPYMNT-EXTRA CK MAILED TO CITY BY MISTAKE 0000770 O.K. ASSOC. INC. REO 0041948-_12/13/1995 N 11460014 • . a '�1 _00/00/0000 _ __. 0002056 MARIA MAYER REO 00/00/0000 0041949 12/13/1995 N 566.44 r 2500 12/14/1995 002169 00 050-9000-450.31-15 1'IILEASE REIMBURSEMENT 0001179 BRYAN SALSBURY STMT 00/00/0000 004195Q_12L13L1995-. /4. •_ 2600 12/14/1995 002170 00 065-0000-201.08-70 SEWER FEE COLLECTINS _ -.N 0000460 EASTERN MUNI.WATER DIST. REO 00/00/0000 0041951 12/13/1995 N I 336985.66 2700 12/14/1995 002141 80 4624081450.31-15 1 ±.—EAQE_..BESMOURSEMENT 0001546 MARTIN DIAZ REO 00/00/09Q0 004i252_12/13/1995 N._ I. fRf I IP TT/TAI R _ COUNT/ 27''., AMQUNT 2 260.1266 98 , .s o SPARED 12/14/1995. 14127110 DGRAMJ OM313U ROUP��ppNUMBER kg Utk0 City of San Jacinto ACCOUNTS PAYABLE UPDATE LIST 1 00151 ACCOUNTS PAYABLE PAGE 3 REPORT NUMBER 16 RA ¢ TRANS DATE. VOUCHER. NUMBER PROJ P.O. VENDOR VENDOR INVOICE NUH ER EBCltfbt#i* 100 ONO DISTANGCHARCES a . _ i �- a DUE DATE CNECK4 nkebek tkiTE tYPS LAST TRANS n, a:. 12/08/1995 001951 00 050-9000-450.35-16 0000992 AT & T STMT 5.00 12/15/1995 0000000 00/00/0000 N 5r.; 200 12/08/1995 001952 00 050-9000-450.33-30 0000924 ALL PURE CHEMICAL I918273 1f i ce' •HLORINE CYLINDERS WATER DEPARTMENT 12/15/1995 0000000 00/00/0000 N :a=3 _ 300 12/08/1995 001953 00 010-4150-410.33-30 0002049 BESTLINE MATERIALS INC. 29868 17.63 ITORM DAMAGE REPAIR FEMA REIMBURSABLE 12/15/1995 0000000 00/00/0000 N 400 12/08/1995 00454 00' i i ti3f.34—O4i 0001113 CITY OF BANNING POLICE DE STMT 'OLICECOMPUTER 12/15/1995 0000000 00/00/0000 N Ai ''s y s a :I. 500 12/08/1995 001955 00 010-3100-431.21-10 0000883 RIVERSIDE COUNTY SUPPLY 192903 5.72 tEPORT FOLDERS POLICE DEPARTMENT 12/15/1995 0000000 00/00/0000 N py 60012/08/1995 0019 8 00,010;1400-414.31-20 0001164 CALIFORNIA SOCIETY OF STMT * NWAL MEMBERSHIP Es JONN M RRERA 12/15/1995 0000000 00/00/0000 N ll 'r 700 12/08/1995 001957 00 025-7250-410.35-10 0000460 EASTERN MUNI.WATER DIST. STMT 886.08 6 JTILITIES 12/15/1995 0000000 00/00/0000 N 9- 800 12/O8/1995 001958 00 02:7250-410.35-10 0000460 EASTERN MUNI.WATER DIST. STMT i90. 0 JTILITIES 12/15/1995 0000000 00/00/0000 N 900 12/08/1995 001959 00 010-4150-410.34-05 0002018 EXCEL RENTAL CENTER SJ334669 1.112.50 R t rTAL OF BOBCAT TRACTOR FEMA REIMBURSABLE 12/15/1995 0000000 00/00/0000 N .! 1000 12/08/1995 00146 00 4-2u00-425.21—l0 0000484 FEDERAL EXPRESS 5-650-33778 :EDERAL EXPRESS MAILING 12/15/1995 0000000 0qoz,00/0000 N 1 :., R 1100 12/08/1995 001961 00 010-3100-431.21-60 0000484 FEDERAL EXPRESS 5-656-70550 15.50 =EDERAL EXPRESS MAILING 12/15/1995 0000000 00/00/0000 N 11 y 1200 12/08/i995 4,0193i 4'01041160141.35-16 { 0000526 GENERAL TELEPHONE CO. STMT i .t .� HONE SERVICES 12/15/1945 0000000 00/00/0000 N 'HONE SERVICES 12/15/1995 0000000 00/00/0000 N 1300 12/08/1995 001963 00 010-2500-425.35-16 0000526 GENERAL TELEPHONE CO. STMT 34.171 0 1400 12/08/1995 001964 00 010-2500-425.21-10 0001590 HORIZON WATER STMT7c CIRINKINO WATER, PdL.ICE DEPARTMENT 12/15/1995 0000000 00/00/0000 N �a 10 1500 12/08/1995 001965 00 010-2500-425.34-05 0001093 I.H.M. CORPORATION-5T4 I173198 3.214.48 38400 LEASE/PURCHASE MONTHLY 12/15/1995 0000000 00/00/0000 N \Gf FIRGY &G/J7I &7 I .• i—I. L:1. iV 2OGRAM t GM3131 ACCOUNTS PAYABLE UPnATE LIST REPORT NUMBER 15 3ROUP NUMBER 3ROUP USER 00151 A UNTB_PAYABLE • !Y• -■i.. aiE .�.Y.:'�.: ■ . DATE ■ ' iJE } DEI°iQti N e I �..h_. •Al\�R I Is 1` DATE wr bkibNEw �: PE LAST TR - 1 —---.� r -- I`':..� r— ° 2 -. 1600 12/08/1995 001966 00 010-3100-431.35-17 0000674 LA CELLULAR TELEPHONE STMT 635.71 MfNTILY rrl l lu AR r:HARI3FR 12/15/1925_0000000 00/00/0000_ 19 1700 12/08/1995 001967 bo 010=4100-4i0.35-16 0000674 LA CELLULAR TELEPHONE STMT 4244 P� y 12/15/1995 0000000 N MONTHLY CELLULAR. CHARGES __00/_00/0000__-. _______ 1800 12/08/1995 001968 00 010-1700-417.35-17 0000674 LA CELLULAR TELEPHONE STMT 39.12 MONTHLY CELLULAR CHARGES 12/15/1995 0000000 00/00/0000 N .900 12/08/1995 0019 9 OO bi .200412.35-17 0000674 LA CELLULAR TELEPHONE STMT 41 12/15/1995 0000000 00/00/0000 N NO NTNLY_CELLULAR-CIkARGES _ 2000 12/08/1995 001970 00 010-3100-431.11-10 0000618 LONG BEACH UNIFORM CO. 166030 150.63 UNIFORM EQUIPMENTWT. FITZPATRICK 12/15/199.5 0000000 00/00/0000 N 2100 12/08/1995 001971 00 010�3100-431.30-90 0001555 MAROARET WOLFORD STMT F01ICE DEPARTMENT Q000000 00/00/0000 N -- •• SRANSCRIETION .8ERVXCES ___-12/15/.995 2200 12/08/1995 001972 00 010-3100-431.31-20 0001881 MASTER K-9 2065 K-9 MAINTENANCE TRAINING 12/15/1995 0000000 00/00/0000 N II 80.33 , Y 2300 12/08/1995 001973 06 096-9700-470.40-01 0001718 MIKE KHALIL STMT. 5ig96S1• 0000000 N REHAB. OF GARCIAS MARKEL _12/15/1995 _00/00/0000 __ ._. 2400 12/08/1995 001974 00 010-3100-431.34-05 0001517 PHOENIX GROUP 9468-00 112.35 CITATIONS PROCESSED 12/15/1995 0000000 00/00/0000 N 2500 12/08/1995 001975 00 010-4150-410.34-05 0000806 PHOENIX PROGRAM INC. 89544383 RTDFWAIK/AIryCLE PATHS 0000000 0.OLO0L0000- N ^` i „2 REEAIR_DE_RANCHO_S.J. _-12/15/1995 2700 12/08/1995 001977 00 010-3100-431.34-05 0000922 SCOTSMAN MANUFACTURING CO CPX015741195 946.87 RENTAL OF MOBILE OFFICES POLICE DEPARTMENT 12/15/1995 _ 0000000 00/00/0000 N 1 3 00-431.35-12 0000436 SO. CALIFORf�IA OAS CO. STMT 2E100 12/08/1095 O0/97d a { 12/15/1995 0000000 00LOD/0000_ N )..ITIES 2900 12/08/1995 001979 00 010-3200-431.35-12 0000436 SO. CALIFORNIA GAS CO. STMT 4.79 UTILITIES 12/15/1995 0000000 00/00/0000 N 3000 12/08/1995 001080 00 ()Lb- 400-425.35-12 0000436 SO. CALIFORNIA OAS CO. STMT UTILITIES 12/15/1995 0000000 00/00/0000 N..' 3100 12/08/1995 001981 00 010-3100-431.21-90 0001166 STATER BROS 1211120 33.35 COUNCIL LUNCHEON FQLICE DEPARTMENT 12/15/1995 0000000 00/00/0000 N EARED 12/14/1995. 14127310 OGRAMS 8M313U ROUP NUMBER 1 00151 ACCOUNTS PAYABLE City of San Jacinto i PAM ACCOUNTS PAYABLE UPDATE LIST REPORT NUMBER 5 15 milbioiliPicoUNT210 'Pen , ;i4 trakR :vi.,,iyikr is ''. sic b".0-a..; RAtf TRANS DATE vomeR NUMBER PROJ P.O. VENDOR VENDOR NAME INVOICE NUMBER kacktfrt tbs4 i 3200 12/08/1995 001982 8 IDENTIFICATION MANUAL .4! n ' ' 00 010-3100-431.21-15 POLICE DEPARTMENT DUE DATE C Cki, CHECk iATE TYPE LAST TRANS 0002050 US IDENTIFICATION MANUAL RED 12/15/1995 0000000 00/00/0000 N ..-11 r 58.92 aRbUP_TOTALS ...,—. . Vti..,... ,.. COUNT* AMOUNT: 31 57.823,97 4 , , • t ' ' i" .;,,t s r - . . 11 1,,_ 1.- S3 Si IS r - • ., 61 62 a -.& ID n n •_I 11J\LU lc/ J. 1J /._4• MORAMt GM313" W.0 11 JUL 1 111 Y ACCOUNTS PAYABLE U' TE LIST r r+ut REPORT NUMB' 15 3ROUP NUMBER ACC 3ROUP USER ERIO ANNE i 0015 PAYABLE rBANB9, TRANS.DATE VOUCHE1BIS T NUMBER PROD P.O. VENDOR VENDOR N{► INVOICv NUMBER 4 .40NC. bEBCR/PTt0 i iPTI+ 100 12/08/1995 001983 00 050-9000-450.33-30 JEER EATER BLADES WATER DEPARTMENL DUEDATE CHECK* CHECK DATE TYPE ...AST TRANS 0000931 AL'S KUBOTA TRACTOR LAWNM 16906 12/15/1995 9000000 00/00/0000 _ N _• " r b 8.76 200 12/08/1995 001984 00 010-3100-431.21-13 DOG FOOD & EXAMS/K-9___ _.__.P_OLICE_DEPARTMENT 300 12/08/1995 001985 00 050-9000-450.34-05 RECEPTIONIST/CASHHIER WATER DEPARTMENT 0001161 ANIMAL MEDICAL CENTER STMT 12/15/1995 0000000 00/00/0000 N 0001878 APPLE —ONE EMPLOYMENT SERV 1875788 12/15/1995 0000000 00/00/0000 N ill. 415.36 400 12/08/1995 00191 0-9 80 05000-450.34-05 RECEPTIONIST/CA$H3EB__ WA O 'WPARTMENT 0001878 APPLE —ONE EMPLOYMENT SERV 1878388 12/15/1995 0000000 00/00/0000 N ' 21344 41 i y 500 12/08/1995 001987 00 010-3300-431.36-25, BL PiICATION f MMUHTTY DEVELOPMENT 0001907 BARCLAY'S LAW PUBLISHERS STMT 12/15/1995 0000000 00/00/0000 N 1 94.68 600 12/08/1995 001 J W0'.YSz"419D 450.33-30 CLEAN_SEMJ.. 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STMT 60.98 HONE SERVICES 12/15/1995 0000000 00/00/0000 N I 0 2700 12/08/1995 0020600 1SO-410.35-16 I 0000526 GENERAL TELEPHONE CO. STMT ( 33 HONE SERVICES 12/15/1995 00000.00 00/00/0000 N rp _ 2800 12/08/1995 002090 00 010-7400-425.35-16 0000526 GENERAL TELEPHONE CO. STMT 118.02 'HONE SERVICES 12/15/1995 0000000 00/00/0000 N k• .,.2900 12/08/1995 002091 00 025-7252-410.35-16 0000526 GENERAL TELEPHONE CO. STMT 11531e.� "NONE SERVICES 12/15/1995 0000000 00/00/0000 N. 3000 12/08/1995 002092 00 050-9000-450.35-16 0000526 GENERAL TELEPHONE CO. STMT 175.04 H0NE SERVICES 12/15/1995 0000000 00/00/0000 N .tI•'0Ktu 14114/lY7... LV.Gl.1V :OORAMt GM313" Ir1 %i YI OY11 JtlLI OlY ACCOUNTS PAYABLE UP^4TE LIST REPORT NUMBF15 IROUP NUMBER ACCINi! PERI IROUP USER ANNE 1 00154 A UNTB PAYABLE "RAN81, TRANS DATE VCU 4E j eIc/pQUNT t IMBER PRO,J P. R R EBCR PTION i TION 2 DUE DATE CHEC 4 CHECK AT TYPE LAST TRANS 3100 12/08/1995 00209:3 00 055-4170-450.35-16 0000526 GENERAL TELEPHONE CO. STMT 102.72 5H0NE_SEB_ViCES 12115/1995 0000000 00/00/0000 N 3200 12/08/1995 002094 00 010-2500-425.35-16 0000526 GENERAL TELEPHONE CO. STMT 438.49 'HONE SERVICES 12/15/1995 0000000_ 00/00/0000 N 20 n 3300 12/08/1995 002095 00 010-3100-431.35-16 0000526 GENERAL TELEPHONE CO. STMT 598.39 n 'HONE SERVICES 12/15/1995 0000000 00/00/0000 N 3400 12/08/1995 002096 bo 096-9700"470.30-90 7502 0001299 GRC REDEV, CONSULTANTS, I STMT REDEVELOPMENT CONSULTING SERVICES 12/15/1995 0000000 N 006 • 's _00/00/0000 79 A r3500 12/08/1995 002097 00 010-1110-411.36-25 0000566 HEMET NEWS 10295/268 136.20 i LEGAL ADVERTISING 12/15/1995 0000000 00/00/0000 N A 3600 12/08/1995 00209g TS0 041116-411.36-25 0000566 HEMET NEWS 10295/269 4 R.' 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ASSOC. INC. 4527 tEt1TAL OF 40YD_ SIN— 12/15/1995 0000000 00/00/0000 N 38� = • _ 5500 12/08/1995 002127 00 010-3200-431.30-90 0000806 PHOENIX PROGRAM INC. 4850 1,356.84 MED ABATEMENT 12/15/1995 0000000 00/00/0000 N 6600 12/08/1995 00212d 00 01.0-3100-431.21-40 0000883 RIVERSIDE COUNTY SUPPLY 193146 I 27161 !! 3FFICE SUPPLIES POLICE DEPARTMENT 00000QQ 0Q/40/0000 N 1 ! _I. _12/15/1995 _ _ 1 6700 12/08/1995 002129 00 025-7260-410.35-14 0000447 80. CALIFORNIA EDISON CO. STMT 1,889.82 JTILITIES 12/15/1995 0000000 00/00/0000 N [ yi • 6800 12/08/1995 002iid 00 025-7260-410.35-14 0000447 SO. CALIFORNIA EDISON CO. STMT 431 7i JTILITIES 12/15/1995 0000000 00/00/0000 N 6900 12/08/1995 002131 00 010-3210-431.30-90 0001294 TRW REDI PROPERTY DATA 1668993 20.00 'ROPERTY DATA CHECK 12/15/1995 0000000 00/00/0000 Nam, 7000 12/08/1995 002132 80 0i$-3210-43i.30-90 0001294 TRW REDI PROPERTY DATA 1671419 kod. 3 a it °ROPIRT L L'0TA CHECK 0000000 00/00/0000. N_ _12/15/1995. _ __ ..._ _. 7100 12/08/1995 002133 00 025-7260-410.34-05 0000354 VALLEY TEEN FOUNDATION 372 114.00 0 3RAFFITI ABATEMENT 12/15/1995 0000000 00/00/OQ00 N 1 7200 1i/08/1995 002iJ3 80L040-9706470.40-01 0001994 WESTERN AMERICAN DESIGN STMT 9►44A ti'rLRD_ST. REDEVELOQMENT PROJECT 12/15/1995 0000000 00/00/0000 N _____ 7300 12/08/1995 002135 00 010-3100-431.34-05 0000307 XEROX CORPORATION 49076942 199.07 M ;,OPIER MAINTENANCE 12/15./1995 000p000 00/00/0000 N 10 7400 12/08/1995 00211A 00 0ib-2500-425.34-05 0000307 XEROX CORPORATION 49076949 385i1 ROPIER M9IdLEMAN CE 12/15/1995 0000000 00/00/0000 N __. _ __. GROUP TOTALS COUNT! 74 AMOUNT! 40.528.29 I' '" PARED 12/14/1995. 14:27310 City of San Jacinto GRAMS GM313U ACCOUNTS PAYABLE UPDATE LIST PAGE 17 REPORT NUMBER 15 13t. W 500.00 2 22.00 221.97 5,563.65 57.11 a :OUP NUMBER S 00156 ACCOUNTS PAYABLE tOUP pCOUUSENitNi3 RIObs ?t a * ANa a 4AH811, TRANS DATE VOUCHER p�( tpfj�CiQJJNT NUMBER :SCR PTI 1 j t1ON 2 PROJ P.O. VENDOR VENDOR NAME INVOICE NUMBER DUE DATE CHECK* CHECK DATE TYPE LAST TRANS 100 12/08/1995 002138 00 010-1200-412.35-17 0002053 LA CELLULAR TELEPHONE CO 1183404 :LLULAR PHONE 12/15/1995 0000000 00/00/0000 N 200 12/08/1995 002139 Od O/d-3200-431.21-35 0000618 LONG BEACH UNIFORM CO. 165925 AFETY BOOTS -FIRE DEPT. 300 12/0S/1995 %LES TAX AUDITS 002140 00 010-2500-425.30-90 12/15/1995 0000000 00/00/0000 0000750 MUNICIPAL RESOURCE 12/15/1995 0000000 00/00/0000 N STMT N 400 12/08/1995 002i41 00 065-0000-201.08-95 IRE_SUPPLIES POLICE DEPARTMENT 500 12/08/1995 IRE SUPPLIES 600 12/08/1995 4RESUPPLIES 700 12/08/1995 DLICE FORMS ,800 12/08/1995 RAFFITI ABATEMENT 900 12/08/1995 NEEADED GASOLINE 002142 00 065-0000-201.08-95 POLICE DEPARTMENT 0021A3 b0 065-b000-201.08-95 POLICE DEPARTMENT 002144 00 010-3100-431.36-10 002/45 00 025-7100-410.33-30 SUPPLIES 002146 00 010-0000-103.13-10 0000839 R & T SPECIALTY, INC. 12/15/1995 0000000 00/00/0000 0000839 R & T SPECIALTY, INC. 12/15/1995 0000000 00/00/0000 0000839 R & T SPECIALTY, INC. 12/15/1995 0000000 00/00/0000. 0000958 SAWMILL GRAPHICS 12/15/1995 0000000 00/00/0000 32305-1 N 32305-2 N 32305-3 8905 N 0000822 SHARP BUILDING SUPPLY STMT 12/15/1995 0000000._00/00/0000 0000438 SOUTHERN COUNTIES OIL 12/15/1995 0000000 00/00/0000 N 192934 1000 12/08/1995 AFETY BOOTS 002147 00 010-3200-431.21-35 FIRE DEPPiRTiENT 1100 12/08/1995 USINESS LICENSE 002148 00 010-3210-431.21-10 APPLICATION FORMS COUNTS AMOUNTS BROUP_TOTALS 11 7.374.36 0001223 THIRD ALARM 12/15/1995 0000000 00/00/0000 0000346 VISION GRAPHICS 12/15/1995 0000000 00/00/0000 N TA95332 N 6892 N u c C c AGENDA ITEM NO. IQ. CITY OF SAN JACINTO STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Brian McNabb, Director of Community Development via Pamela S. Easter, City Manager DATE: December 19, 1995 SUBJECT: Enlargement of San Jacinto Agricultural Preserve No. 10 located adjacent to the north of the existing San Jacinto Agricultural Preserve No. 10, on the west side of Warren Road, south of the Ramona Expressway. APPLICANT: Peter G. and Jacoba M. Oostdam 1930 Warren Road San Jacinto, CA 92582 (909) 654-9008 BACKGROUND This proposal was first presented to the City Council on December 5, 1995 when the Council continued it to the December 19, 1995 meeting and requested that a financial analysis be prepared. Attached is the Staff Report prepared for the December 5, 1995, meeting. The Riverside County Assessor's Office has informed staff that the 1994 assessed land value for this property is $1,185,565.00, generating approximately $12,435.00 in total property taxes. The City receives approximately 12 percent of the total property tax, or in this case about $1490.00. Conversely, the Assessor's office indicates that if this property were included in an Agricultural Preserve, the restricted assessed value would $201,000.00. The total property taxes would also be reduced to approximately $2,108.00, generating about $253.00 in taxes for the City. The State also informed staff that for all lands within an Agricultural Preserve there is a $5.00 per acre subvention rebate on Prime Agricultural Land and $1.00 per acre subvention rebate on non -prime agricultural lands. Although this property is not shown as "Prime" on the State of California Farmland Classification Map, the Assessors office has told staff that the State would rebate $5.00 per Acre on this land, generating about $450.00. The subvention combined with the restricted property tax would net for the City about $700, a Toss of nearly $800.00 per year. The Council should be aware that the City is currently not receiving any subvention rebates. Staff is working to recover this money. TO: FROM: DATE: SUBJECT: AGENDA ITEM NO. (P. CITY OF SAN JACINTO STAFF REPORT Honorable Mayor and Members of the City Council Brian McNabb, Director of Community Development via Pamela S. Easter, City Manager December 5,1995 Enlargement of San Jacinto Agricultural Preserve No. 10 located adjacent to the north of the existing San Jacinto Agricultural Preserve No. 10, on the west side of Warren Road, south of the Ramona Expressway. APPLICANT: Peter G. and Jacoba M. Oostdam 1930 Warren Road San Jacinto, CA 92582 (909) 654-9008 RECOMMENDATION Staff recommends the Council adopt the resolution and authorize the Mayor to execute the Land Conservation Contract for recordation. ENVIRONMENTAL ANALYSIS The subject request is considered to be a Class 17 Categorical Exemption (Agricultural Preserves) pursuant to Section 15317 of the California Environmental Quality Act Guidelines. PURPOSE The purpose of the State of California Agricultural Preserve Program is to encourage property owners to continue the agricultural use of their land instead of converting it to non-agricultural uses. This is accomplished by giving property owners a reduction in the property taxes for their land in exchange for long term commitments to retain the land in agriculture. An agricultural preserve is established through a Land Conservation Contract signed by the owners of the property and the City. This contract is founded upon the provisions of the California Government Code sections known as the California Land Conservation Act of 1965 or as the Williamson Act (Section 51200, et. seq.). The Williamson Act allows the City of San Jacinto to designate agricultural preserves wherein agricultural properties will be assessed on the basis of agricultural production rather than the current market value. ESTABLISHMENT\ENLARGEMENT An agricultural preserve requires 100 contiguous acres under one or more ownerships. Landowners with less than 100 acres may apply for annexation to an existing agricultural preserve having a common boundary with their property. The property to be included in an agricultural preserve must have an agricultural zoning. The property in question is within an Urban Reserve Overlay District which protects farming rights but does not grant tax breaks. The purpose of the Urban Reserve District is to protect the integrity, viability and potential for expansion of existing agricultural uses. Any use permitted in the light Agriculture Zone, may be established, continued or expanded in the Urban Reserve Overlay District. The regulations of the "A" zone shall apply to all property within the Urban Reserve Overlay District. The proposed agricultural preserve enlargement is 90.2 acres and is currently being used as a dairy. It is also proposed to remain a dairy during the life of the agricultural preserve. This enlargement will be an addition to the existing San Jacinto Agricultural Preserve No. 10, which is currently 159.3 acres and will be 249.5 acres after this proposed addition. Attachments: Resolution Contract Exhibit "A" RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, GRANTING APPROVAL FOR EXPANSION OF SAN JACINTO AGRICULTURAL PRESERVE CONTRACT NO. 10 WHEREAS, the owner of the 90.2 acres of land located adjacent to the north of the existing San Jacinto Agricultural Preserve No. 10, on the West side of Warren Road, South of the Ramona Expressway, proposes to expand the existing San Jacinto Agricultural Preserve contract on January 1, 1996, pursuant to the Williamson Act; and WHEREAS, the Williamson Act provides for property owners to file an application for expansion of an agricultural preserve provided the owners of said property is used for agricultural purposes WHEREAS, a properly noticed public hearing was held on December 5, 1995, to review the petitioner's request and to receive any comments in favor of or in opposition to the expansion of Agricultural Preserve No. 10; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of San Jacinto, California, as follows: 1. This Council, based on evidence received at the public hearing, hereby makes the following findings in support of the expansion of Agricultural Preserve No. 10: (a) Expansion of Agricultural Preserve No. 10 as to the portion of the land lying generally adjacent to the north of the existing San Jacinto Agricultural preserve No. 10, on the West side of Warren Road, South of the Ramona Expressway, described and shown in Exhibit 1 is in the public interest. (b) That the preservation of a maximum amount of the limited supply of agricultural land is necessary to the conservation of the state's economic resources, and is necessary not only to the maintenance of the agricultural economy of the state, but also for the assurance of adequate, healthful and nutritious food for future residential this state and nation. (c) That the agricultural work force is vital to sustaining agricultural productivity; that this work force has the lowest average income of any occupational group in this state; that there exists a need to house this work force of crises proportions which requires including among agricultural uses the housing of agricultural uses the housing of agricultural laborers; and that such use of agricultural land is in the public interest and in conformity with the state's Farmworker Housing Assistance Plan. (d) That the discouragement of premature and unnecessary conversion of agricultural land to urban uses is a matter of public interest and will be of benefit to urban dwellers themselves in that it will discourage discontiguous urban development patterns which unnecessarily increase the costs of community services to community residents. (e) That in a rapidly urbanizing society agricultural lands have a definite public value as open space, and the preservation in agricultural production of such land, the use of which may be limited under the provisions of this chapter, constitutes an important physical, social, aesthetic and economic asset to existing or pending urban or metropolitan developments. (f) The expansion of San Jacinto Agricultural Preserve No. 10 is consistent with the General Plan as it retains an existing agricultural use and encourages dairying to expand and continue in the northwestern portion of the City, at the request of the property owner, as prescribed in the Natural Resources Element and the Land Use Element of the General Plan. 2. This Council hereby grants approval of the request for expansion of Agricultural Preserve No. 10 based on the findings contained herein, the documentation provided by the applicant, and all testimony entered into the public record. MOVED, PASSED AND ADOPTED on the 5th day of December, 1995. ATTEST: Mayor Deputy City Clerk CERTIFICATE The foregoing is certified to be a true copy of Resolution No. duly passed by the said City Council of the City Council of San Jacinto on the date set forth therein. Deputy City Clerk SAN JACINTO AGRICULTURAL NO SERVE NO. 10 SAN JACINTO RAP • • OOSTDAM (New Addition) ADOPTED ON DECEMBER 5. 1995 BY THE CITY COUNCIL OF THE CITY OF SAN JACINTO 'eter G. and Jacoba M. Oostdam 90.2 Acres Assessor's Parcel Number 425-200-008 — • RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: City of San Jacinto City Clerk 312 E. Main Street San Jacinto, CA 92583 LAND CONSERVATION CONTRACT CITY OF SAN JACINTO, herein called "City", and Peter G. and Jacoba M. Oostdam, as Trustees of the Oostdam Family Trust dated April 23,1982 herein called "Owner", mutually agree: This contract is made pursuant to the California Land Conservation Act of 1965 (Government Code Section 51200, et. seq.) and affects the real property described in Exhibit "A" attached hereto and made a part of this contract, which lies within the San Jacinto Agricultural Preserve No. 10, City of San Jacinto Map No.1. This contract shall take effect on January 1, 1996, and shall remain in effect for an initial term of 10 years. On each anniversary date of this contract, one year shall be added to the initial term unless notice of non -renewal shall be given as provided in Section 51245 of the Government Code. Any notice of non - renewal referring to this contract shall be recorded by the City in the office of the County Recorder whenever the contract is not renewed. This contract may be canceled only in accordance with the applicable provisions of Section 51280 et seq. of the Government Code relating to cancellation, as now written or hereafter amended. When any portion of land subject to this contract is acquired by condemnation of the fee title, or by purchase in lieu thereof, for a public improvement, this contract shall become null and void thereafter as to such portion, and may be amended to correctly reflect the description of any portion not so acquired. In consideration of the execution hereof by City, the Owner, during the term of this contract, including any renewal period, agrees to use the described land only for agricultural uses and such compatible uses as are permitted by or pursuant to the Uniform Rules established for the administration of agricultural preserves by Riverside County Ordinance No. 509, as now written or hereafter amended. Said Uniform Rules are by this reference incorporated in and made a part of this contract. In consideration of the execution hereof by the Owner and the execution of similar contracts by other property owners within the same agricultural preserve, City agrees not to authorize uses, other than uses permitted by our pursuant to said Uniform Rules, within said agricultural preserve, during the term of this contract or any renewal thereof. Nothing herein shall prohibit a change of boundaries of said agricultural preserve to omit lands not subject to such contract or to include additional lands. Any notice to be given to the Owner pursuant to this contract or said Uniform Rules may be sent by U.S. mail addressed to the Owner at the address shown below the signature of the Owner. Like notices to the City may be sent by U.S. mail addressed to City -Clerk, 312 E. Main Street, San Jacinto, CA 92583. Either party may change such address by notice to the other. This contract shall constitute a covenant running with the land herein described, and shall be binding upon and inure to the benefit of the heirs, successors and assigns of the parties hereto. This contract may be enforced by either party or by any owner of land within the same agricultural preserve which is subject to a similar contract. City of San Jacinto DATED: By: DATED: Mayor OWNER: Peter G. Oostdam Jacoba M. Oostdam EXHIBIT "A" SAN JACINTO AGRICULTURAL PRESERVE NO. 10 SAN JACINTO MAP NO. 1 • • • OOSTDAM (New Addition) • ADOPTED ON DECEMBER 5, 1995 BY THE CITY COUNCIL OF THE CITY OF SAN JACINTO • N Peter G. and Jacoba M. Oostdam 90.2 Acres Assessor's Parcel Number 425-200-008 S A N JAC I NTO W ' Staff Report TO: Honorable Mayor & Councilmembers FROM: Rod Butler, Assistant to the City Manager via: Pamela S. Easter, City Manager DATE: December 19, 1995 RE: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM (22ND YEAR, 1996-97) RECOMMENDATION: 1. Conduct a public hearing to receive comments on suggested uses for 22nd year Community Development Block Grant funds. 2. At the conclusion of the public hearing, determine the 22nd year CDBG Public Service Theme. 3. Direct staff to meet with the Area Directors' Association to review and evaluate applications for Community Development Block Grant Public Service funds. 4. Direct staff to prepare a report reflecting the recommendations of the Area Director's Association for expenditure of CDBG funds at the February 6, 1996 City Council meeting. 5. Direct staff to submit recommended actions for the expenditure of City sponsored projects at the February 6, 1996 Council meeting. BACKGROUND: The Community Development Block Grant (CDBG) program is a Federal program designed to fund projects that will assist low and moderate income persons in each city, or eliminate "slums and blight." Fundare allocated based upon the City's population and the number of low and moderate income households in the City. Tonight is the first of two public hearings the City Council will hold to gain input from the community on suggested uses for the City's Community Development Block Grant program (CDBG) of approximately $228,124, for the 1996-97 Program Year. Eighty-five percent (85%) of the funds, ($193,905) are required to be spent on City -sponsored CDBG 1996-97 / Page Two programs, with fifteen percent (15%) $34,219) allowed for public service projects. A display ad was placed in the Hemet News to encourage citizen participation in the public hearing process. The requirements for the two types of projects, discussion of a City "theme," and a description of the application process are included below: City Sponsored Projects While any idea for proposed projects can be considered at the City Council meeting, the Federal Government has issued rather strict eligibility criteria for use of CDBG funds. In order to assess a proposed activity's eligibility for funding, the City must determine if the activity: 1. Is included in the listing of eligible activities in the CDBG regulations. (Buildings for the general conduct of government, i.e. City Hall facilities, are ineligible). 2. Meets one of the national objectives: a. Benefits low and moderate -income persons. b. Addresses slums or blight. c. Meets an urgent community development need. 3. Costs appear reasonable and necessary. In addition, the City must ensure that the activity will not violate the certification that at least 60% of the City's allocated block grant funds will benefit low and moderate -income persons over one, two, or three consecutive program years; and complete the environmental review and clearance procedures. Examples of eligible activities are as follows: * Acquisition or disposition of real property * Public facilities and improvements - * Privately -owned utilities * Clearance * Interim assistance (i.e., floods or earthquakes) * Relocation * Loss of rental income CDBG 1996-97 / Page Three * Housing rehabilitation * New housing construction * Code enforcement * Historic preservation * Commercial or industrial rehabilitation * Special economic development Examples of projects which have been funded by CDBG monies in past program years: * Community Center Improvements * 7th Street Water & Sewer Line Construction * Downtown Sidewalk Project * Downtown Storm Drain Project * Vernon Street Water Line * Sallee Park Rehabilitation Public Service Projects The Council may grant up to 15% of the CDBG allocation in any given year for Public Service projects. For the 22nd year program, it is anticipated that $34,219 will be available for distribution. In order to qualify for CDBG funds, an organization must provide: 1. A new public service, or 2. Provide a quantifiable increase in the level of the service above that which has been provided by or on behalf of the City. Public Service projects may qualify for block grant funds if they meet the following specific criteria: 1. The service is available to all residents in a particular area and at least 51% of those residents are low or moderate income persons. 2. The service is limited to a specific group of people at least 51% of whom are low and moderate -income persons (the following groups are presumed by HUD to meet this criterion: abused children, battered spouses, elderly, homeless, handicapped or illiterate persons and migrant farm workers); CDBG 1996-97 / Page Four 3. The service is part of an activity designed to alleviate existing conditions and the grantee certifies that those conditions are a serious and immediate threat to the health or welfare of the community, they are of recent origin or recently became urgent, the grantee is unable to finance the activity on its own and other sources of funds are not available (example: major catastrophes such as floods or earthquakes.) Public Service Projects which have been funded by CDBG monies in past program years include the following: * Valley Restart Drop -In Center * Phoenix Programs Inc, "Jobs Unlimited" * Valley Teen Project * Hemacinto Youth Boxing Program * Senior Day Care Center * Alliance for the Mentally III Job Training Program 22nd Year CDBG "Theme" The City usually receives more requests for the public service portion of the funds that can be accommodated. The City Council, in recent years, has expressed a desire for a consistent procedure for making these decisions. The procedure that emerged was to select a single "theme" or emphasis from all eligible CDBG categories. This is intended to give potential applicants an indication of the City's priorities, and the likelihood of receiving CDBG funds prior to filling out an extensive application. It also provides the City Council with specific criteria with which to evaluate funding requests. Eligible CDBG funding categories for public service funds are as follows: * Child care * Health care * Job training * Recreation programs * Education programs * Public safety services * Fair housing activities * Services for senior citizens * Services for homeless persons * Drug abuse counseling and treatment * Energy conservation counseling and testing CDBG 1996-97 / Page Five As this report is being prepared, staff is still awaiting a response from the Riverside County Economic Development Agency on the specific public safety projects that might be eligible for CDBG funding. More information will be available at the public hearing on Tuesday evening. In 1992, the City Council selected the theme "Basic Needs," declaring eligible for funding those requests that provided housing, food or clothing to needs persons. As such, it combined several CDBG eligibility categories. Agencies receiving grants in this year were as follows: * La Vista Alcoholism Center $3,021 * Valley Restart Shelter $2,607 * Inland Valley Dual Diagnosis Project $2,858 * Alternatives to Domestic Violence $5,594 In 1993, the Council selected the theme "Youth, Families, Seniors." Agencies receiving grants this year were as follows: * Youth Boxing Club $5,000 * Senior Day Care Center $5,000 * Valley Teen Project $5,395 In 1994, the Council selected the theme "Jobs: Prevention and Intervention." Agencies receiving grants this year were as follows: * Phoenix Programs - "Jobs Unlimited" $17,869 In 1995, the selected theme was "Job Creation and Retention, Putting our Citizens to Work." Agencies receiving funds were as follows: * Phoenix Programs - "Jobs Unlimited" * Alliance for the Mentally III $12,858 $10,000 Riverside County EDA is requesting that CDBG Public Service Grants be awarded in amounts over $10,000. With approximately $34,219 to award this year, this will limit the number to three recipients. In 1993, the City Council expressed interest in asking the Area Directors' Association to evaluate CDBG Public Service proposals, and to make recommendations to the City Council for funding. The Area Directors' Association has accepted this task and will evaluate the submitted proposals on the basis of eligibility, and merit, consistent with the theme adopted by the Council. CDBG 1996-97 / Page Six Application Process Applications for Public Service projects will be available after the public hearing tonight and are to be returned to the City Clerk's office by 5:00 p.m. on Monday, January 22. 1996. At that time, City and Area Directors' Association staff will review public service proposals for HUD CDBG eligibility. Those project applications that pass this screening will be forwarded to a committee made up of members of the Area Directors' Association. They will evaluate, rank, and make funding recommendations to the City Council. City staff will assist by packaging the successful public service applications and the City -sponsored projects into a staff report for the February 6, 1996 public hearing. Council will make the final project selection at the February 6th meeting. City staff will consolidate City -sponsored projects, the successful public service project(s) applications and the required documentation of the citizen participation process into the final CDBG application which will be forwarded to the County EDA no later than February 29, 1996. CDBG CALENDAR 22ND PROGRAM YEAR FISCAL YEAR 1996-97 1995 December 4 Submit Public Hearing Notice to City Clerk December 9 Publish Public Hearing Notice for December 19 Council Meeting December 19 lst CDBG Public Hearing Input and Ideas for Projects and Selection of Theme by City Council December 19 Distribution of CDBG Public Service Funding Applications 1996 January 22 Deadline for Submittal of CDBG Public Service Applications to City Clerk's Office January 22 Provide Public Hearing Notice to City Clerk January 25 Publish Public Hearing Notice for February 6, 1996 City Council Meeting January 29 Area Director's Association Reviews and Evaluates Submitted Public Service Applications. Submits Written Recommendations to the City Council February 6 2nd CDBG Public Hearing City Council Selects Projects to Fund February 29 City CDBG Application Due to Riverside County EDA March 15 Proposed Riverside County One -Year Action Plan is Published Countywide March 26 County Public Hearing for Projected Use of Community Development Block Grant. Funds. EDA Notifies All Applicants and CDAC Members of Hearing April 16 County Board of Supervisors Approval of One -Year Action Plan for 1996-97 Program Year April 16 Applicants Approved for Funding are Notified by EDA Staff and Requested to Complete Environmental Assessments. Applicants Not Approved for Funding Are Also Notified April 29 County Board of Supervisors -Approved One -Year Action Plan Published Countywide and Copies Made Available at County Libraries and All City Halls May 15 July 1 One -Year Action Plan Submitted by County to U.S. Department of Housing and Urban Development (HUD) HUD Approval of One -Year Action Plan and Release of 1996-97 Year CDBG Funds Agenda Item 1 • 1 Staff Report To: Honorable Mayor and Members of the City Council From: Brian McNabb, Director of Community Development via Pamela S. Easter, City Manager Date: December 19, 1995 Subject: Irrevocable Offer to Dedicate Property adjacent to Warren Road RECOMMENDATION Accept the Irrevocable Offer of 37 feet adjacent to the west side of Warren Road for future public use, including roadway purposes, from Peter G. and Jacoba M. Oostdam. BACKGROUND On December 5, 1995, the Council considered a request by the Oostdam family to expand an existing Agricultural Preserve by some 90 acres. The existing Preserve is located on the west side of Warren Road, approximately 2000 feet south of the Ramona Expressway. During the Council deliberation on this item, the Council asked if the Oostdam family would be willing to dedicate the front 37 feet of their property for future widening of Warren Road. The Oostdam family agreed, and has executed an Irrevocable Offer to Dedicate the 37 feet. Attachment: Irrevocable Offer to Dedicate Exhibit "A" H:\ccrpt-951irroftde.rep RECORDING REQUESTED BY: City of San Jacinto AND WHEN RECORDED MAIL TO: P. 0. Box 488 San Jacinto, CA 92383 IRREVOCABLE OFFER TO DEDICATE COME NOW, the undersigned who hereby certified that it is the legal owner of or is party having an interest in the real property located in the CITY OF SAN JACINTO, County of Riverside, State of California, described as follows: PARCEL 1 37' DEDICATION WARREN ROAD The easterly thirty seven (37) feet of the lot described as follows: Section 13, Township 4 South, Range 2 West, San Bernardino Base and Meridian, being a portion of lot D, subdivision 4, Rancho San Jacinto Nuevo, as shown by map on file in book 1 Pages 10 and 11, of Maps, Records of Riverside County, Califomia. Beginning at the point of intersection of the westerly line of Warren Road sixty (60) feet wide with the southerly line of the two hundred (200) foot right of way conveyed to the Metropolitan Water District of Southern California, a municipal corporation, by final order of condemnation recorded in book 272 page 30 of official records of Riverside County, California. Thence along said westerly line of Warren Road south 0 degrees 28' 02" west, 978.14 feet; Thence at right angles to said westerly line north 89 degrees 31' 58" west, 2,606.27 feet; Thence at right angles north 0 degrees 28' 02" east, 2,030.30 feet to said southwesterly line of the Metropolitan Water District right of way; Thence along said southwesterly line south 67 degrees 32' 55" east, 2,810.64 feet to the point of beginning. Also described as 1930 N. Warren Road Riverside County Assessor's Parcel Number 425-200-008-1 WE, for ourselves, our heirs, successors, and assigns, do hereby designate, and set aside for future street purposes, and irrevocable offer to dedicate to the City of San Jacinto, for public street purposes, thirty seven (37) feet of street fronting on Warren Road for the above described property. At such time as the legislative body of the City of San Jacinto shall take action to accept this instrument, the same shall be recorded and shall be and constitute an irrevocable offer to dedicate the above described real property for public street purposes, and said offer may not be revoked by the undersigned, their heirs, successors, or assigns. The undersigned hereby reserves to itself, its heirs, successors, and assigns, any and all uses of said land except such uses as the erection or construction of a building or a structure thereon, or such other uses as would materially affect the ordinance requirements, of the City of San Jacinto respecting set -back requirements, parking requirements, landscaping requirements, etc. until such time as the legislative body of the City of San Jacinto shall, without further action on our part, or the part of our heirs, successors, or assigns accept the same for public street purposes of the City of San Jacinto, whereupon the area designated and set aside for future street purposes shall thereby become a part of the public street system of the City of San Jacinto. Dated: �1 �sT' Oostdam. EXHIBIT "A" SAN JACINTO AGRICULTURAL PRESERVE NO. 10 SAN JACINTO MAP NO. 1 IRREVOCABLE OFFER TO DEDICATE 1930 N. WARREN ROAD PROPERTY IN QUESTION ADOPTED ON DECEMBER 19, 1995 BY THE CITY COUNCIL OF THE CITY OF SAN JACINTO . ar' Peter G. and Jacoba M. Oostdam 90.2 Acres Assessor's Parcel Number 425-200-008 • • • STAFF REPORT TO: Honorable Mayor and City Council Members Sitting as Redevelopment Agency FROM: Brian McNabb, Director of Community Development via: Pamela S. Easter, City Manager DATE: December 19, 1995 SUBJECT: CONTRACT WITH COMMUNITY INITIATIVES DEVELOPMENT CORPORATION AND HARLEY KNOX ASSOCIATES RELATED TO FINANCING FOR ECONOMIC DEVELOPMENT RECOMMENDATION 1. Authorize the Executive Director to execute the attached 12 month contract with Community Initiative Development Corporation and Harley Knox Associates to assist the City on an as needed basis in obtaining financing for economic develop projects. 2. Direct staff to return with a Resolution setting the fee schedule as outlined, to recover the costs of the contractural work from a project applicant. FISCAL IMPACT Based on the suggested fee schedule, this proposal should create positive cost flow for the Agency. DISCUSSION One of the key factors to a successful Economic Development program is having favorable financing tools available. The Agency has, up to this time, found few favorable programs that are easy to work with. Community Initiatives Development Corporation (CIDC) of New York, in conjunction with Harley Knox Associates of Moreno Valley proposes to work for the Agency in finding favorable financing for projects the Agency is involved with. They have begun preliminary work on the permanent financing for both the skating rink and Metropolitan Theatres, as well as, construction and permanent financing for a third entertainment user with which staff is working. One housing developer is also exploring this program. We have attached a flow chart to show how the program works. Generally speaking, the contract is structured as follows: Contract work is for 12 months only. Contract can be terminated with 24 hour notice. Payment is on hourly basis in accordance with a schedule, with a maximum of $3,200/month. These costs of this program should be recovered from project applicants. If there is no work there is no payment to CIDC. The consultants only work for governmental agencies. Beneficiaries of the financing must be acceptable to the Redevelopment Agency. The cost of this contract is normally covered by an application fee paid in accordance with the suggested fee schedule by potential beneficiaries of the financing. This fee pays the Agency for its costs in processing the application. The total cost paid by the Agency to the Consultant varies depending on the complexity of the project and how much work is performed by Agency staff. Normally, a successful project will take no more than 15 hours with a cooperative applicant and little staff involvement. This would mean a cost to the Agency of about $2,500.00 in the worst case. According to the proposed fee schedule the Agency would receive $5,000. assuming a $500,000.00 Bank Loan, in addition to application fees to cover the City's expenses, resulting in net proceeds to the City of $4,450. There may be some occasional expenditures that will exceed the expenses of the Agency. However, in the long term, the Agency will come out ahead, based on the Consultant's previous experience. 30% - 40 % of the applicants will not qualify based on a review of their financials. If such a review takes two hours the most cost to the Agency would be $340.00 Staff has suggested a non-refundable $500.00 application to cover this expense. (CIDC has pointed out that this fee may be a deterent to some applicants) If the applicant's financial statement is adequate, staff proposes to collect a $2,500 deposit. This $2,500.00 would be returned if the Consultants cannot obtain funding. The Consultants would not bill the Agency for their time if they felt a project was financially feasible but were wrong. In approximately 20% of the cases where financing has been obtained, the applicant does not follow through on the project. In this case, the applicant forfeits the $2,500.00 application fee. There may be other situations, if the Agency Board approves, when it will cost more up front. An example would be industrial development bonds. These costs would be reimbursed when a project finally finances. The Agency would have to grant separate approvals for CIDC to work on these projects. The Consultants have provided references for our use. We have called several of the references and found other agencies and companies to be very pleased. Comments included that Community Initiative Development did everything they promised; they really got their economic development program going; and they would turn to Community Initiatives first before anyone else; they were responsive; they really want to succeed for you. Skate N' Fun Properties are very excited about the preliminary rate and terms available to them. This contract is necessary for them to avail themselves of the program, as Community Initiatives only contracts with governmental agencies. We have included for your information copies of their corporate information as well as a letter from Skate 'N Fun Properties. Suggested fee schedule for special financing: Initial review of financial statement $500. Application fee $1,000. Deposit against processing costs $1,500. United States Small Business Administration SBA Programs 1.0% HUD 108 Loan Origination fee 1.0% Other financing assistance (Federal Home Loan Bank, Pension Funds, Personal Fund Loans, Bank Loan, Industrial Revenue Bonds, 501C3 Bonds, etc): Origination Fee 1.0% Industrial Revenue Bonds 1.% - 1.5% B K M :I rC C R PT-9 5\ H-Knox CONTRACT PRELIMINARY APPLICATION RECEIVED CITY RECEIVES $ 500. Note 1 APPLICANT NOT QUALIFIED CIDC RECEIVES $340. Note 2 CITY KEEPS $160. NOTES: NO APPLICATIONS CIDC RECEIVES $0. APPLICANT QUALIFIED PAYS $1000 APPLICATION FEE AND $1500 PROCESSING FEE CIDC UNABLE TO OBTAIN FINANCING AFTER 15 HR. OF WORK APPLICANT RECEIVES $2,500 REBATE. CIDC RECEIVES $0 FROM CITY. CITY'S COST IS $0 CIDC OBTAIN $500,000 BANK LOAN APPLICANT BACKS OUT, FORFEITS $2500. CIDC RECEIVES $2050, Note 3. CITY KEEPS $450 1. Non Refundable 2. Assumes two hour review at $170/Hr. 3. Assumes 15 hours © $170/Hr. CIDC advises it should never reach 15 hours unless there is a significant problem in processing. 4. Prel. App. $ 500. App. $ 1000. Processing $ 1500. Org. Fee $ 3500. CIDC ! 2050 $ 4450. APPLICANT PROCEEDS WITH PROJECT. CITY RECEIVES $3500 (1% LESS $1,500 DEPOSIT). CIDC RECEIVES $2050. CITY NETS NETS $4,450. Note 4 0S 0711 DEVELOPMENT CORR BUILDERS • DEVELOPERS November 27, 1995 Mr. Brian McNab Executive Director San Jacinto Community Development 201 E. Main Street San Jacinto, CA 92583 RE: San Jacinto Skating Facility Dear Mr. McNab: As the developers of the San Jacinto Skating Facility, we are very appreciative of the assistance the City of San Jacinto has provided during the ongoing development of the project. At your approval, the not -for -profit consulting firm of Community Initiatives Development Corp. (CIDC) is working with us to further improve the financing for the project. CIDC has paved the way toward putting in place primary financing in the approximate amount of $550,000 through a Federal Home Loan Bank member. This is essential to the project as the reduced interest rate provided through the FHLB Community Investment Program substantially improves the cash flow projections for the Facility. This will be particularly beneficial in minimizing the necessary startup working capital. Thank you again for your support of this project. Very truly yours, OSBORNE DEVELOPMENT CORPORATION Robert E. Osborne President cc: Harley Knox Bill Loewenstein 22892 Mill Creek Drive Laguna Hills, California 92653 • (714) 770-4054 • FAX (714) 859-3507 CONTRACT by and between THE REDEVELOPMENT AGENCY OF THE CITY OF SAN JACINTO, CALIFORNIA and COMMUNITY INITIATIVES DEVELOPMENT, CORP. AND HARLEY KNOX ASSOCIATES THIS AGREEMENT, made this 1st day of December, 1995 by and between THE REDEVELOPMENT AGENCY OF THE CITY OF SAN JACINTO, CALIFORNIA, having offices at 201 East Main Street, San Jacinto, California 92583, hereinafter referred to as "the Agency", and COMMUNITY INITIATIVES DEVELOPMENT CORP., a New York 501(c)(3) corporation with an office at One Lincoln Center, 9th Floor, Syracuse, New York 13202, and HARLEY KNOX ASSOCIATES, having an office at Suite 7, 24560 Nandina, Moreno Valley, California 92553, hereinafter referred to as "the Contractor". WITNESSETH WHEREAS, the Agency desires to create and preserve jobs for the residents of San Jacinto and to aid in the development of housing in the community; and WHEREAS, the Agency desires to engage the Contractor to render certain technical advice and financial assistance in connection with certain development activities; and WHEREAS, the Contractor can assist the Agency in developing programs and identifying and funding the projects that will further the Agency's economic and housing development goals; NOW THEREFORE, the parties hereto do mutually agree as follows: 1. Scope of Services. The Contractor shall perform all the necessary services provided under this contract in connection with and respecting but not limited to Industrial, Commercial and Office Financing, 501(c)3 Financing and Housing Financing and Development. The Contractor shall at the direction of the Agency perform and carry out duties and procedures by using their best efforts outlined in the Scope of Services as defined in Exhibit "A" of this Agreement, which is hereby incorporated by reference and made a part hereof. 1 2. Time of Performance. This Agreement shall become effective December 1, 1995 and remain in effect until November 30,1996. The services of the Contractor shall be undertaken and completed in such sequences as to assure their expeditious completion with respect to the purposes of this Contract. 3. Compensation. The Agency agrees to pay the Contractor an amount not to exceed $38,400 per year which will constitute full and complete compensation for the Contractor's services hereunder, and which will be billed on an hourly basis per the attached Fee Schedule labeled Exhibit "B". All invoices submitted by the Contractor shall specify that he has performed the work under this Contract in connection with the Contract, and that he is entitled to receive the amount requisitioned under the Terms of the Contract. The Agency agrees upon satisfaction to pay monthly installments of up to $3,200, unless the Agency agrees in writing to waive the monthly (and annual) cap for specific projects. Uncompensated hours from any month may be rolled over to the next month at the discretion of the Agency. The Contractor shall be responsible for all his own federal, state and local taxes, FICA, insurance, withholdings, etc. Any and all income received by the Contractor and due to the Agency pursuant to Exhibit A shall be paid to the Agency within thirty (30) days of receipt by the Contractor or its subsidiary. The Agency shall have the right to inspect and/or audit the books and records of the Contractor and/or its subsidiary to insure compliance with respect to this issue. 4. Changes. The Agency may, from time to time, request changes in the scope of the services of the Contractor to be performed hereunder. Such changes, including any increase or decrease in the amount of the Contractor compensation, which are mutually agreed upon by and between the Agency and the Contractor, shall be incorporated in written amendments to this Contract. 5. Termination. Either the Agency or the Contractor may cancel this Contract at any time, with or without cause and without penalty, before the expiration of its terms by giving the other party written notice of such cancellation at least twenty-four (24) hours prior to the date of cancellation. Should this Contract be canceled prior to its expiration date, compensation shall be paid to the Contractor pro rated to the effective date of cancellation. 6. Personnel and Subcontracting. The Contractor represents and warrants that it has, or will secure at its own expense, all personnel required in performing 2 the services under this Contract. Such personnel shall not be employees of, or have any contractual relationship with, the Agency. 7. Assignability. The Agency and the Contractor, respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party of this Contract and to the partners, successors, assigns and legal representatives of such other party with respect to all covenants of this Contract. Neither the Agency nor the Contractor shall assign, sublet, or transfer any interest in this Contract without the prior written consent of the other party. 8. Interest of Contractor. The Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of its services hereunder. The Contractor further covenants that in the performance of this Contract no person having any such interest shall be employed. Contractor, and its agents providing consultant services to the Agency, shall comply with the Agency's Conflict of Interest Code, including the filing of required financial disclosure statements. 9. Use of Reports Prepared. All of the reports, information, data, etc., prepared or assembled by the Contractor under this Contract are the sole property of the Agency and may be used in their entirety or in part at the sole discretion of the Agency without additional compensation to or approval from the Contractor. The Contractor further covenants and agrees that reports, information, data, etc., prepared or assembled by the Contractor under this Contract are confidential in nature, and shall not be made available by the Contractor to any individual or organization without the prior written approval of the Agency except where such information, reports, etc. are legally required by order of court or administrative agency, state or federal. 10. Governing Law. This Contract shall be governed in all respects by the laws of the State of California, to the extent that local law is not preempted by federal law with respect to any aspect of this Contract. 11. Severability. In the event that any portion of this Contract is found to be contrary to law and unenforceable; the validity of remaining covenants, agreements, terms and provisions contained in this Contract, shall be in no way affected, prejudiced or disturbed thereby. 12. Due Authority. The parties hereto represent that they have the proper authority to sign on behalf of the entities entering this Contract and they fully intend for the Agency and the Contractor to be legally bound. 13. It is recognized that there is a possibility that fees / points may, but not assuredly, be generated from the packaging of loans or agreements in the performance of the Contractor's functions. It is further recognized that employees of the City of San Jacinto will be expending time in the administration of this Contract and in providing information and assistance to the Contractor, which will not otherwise be compensated from the Agency to the City. On this basis, the Agency agrees and directs that the Contractor cause that any such generated fees / points be paid to the City of San Jacinto in consideration of the services so provided by the City. IN WITNESS WHEREOF, the Agency and the Contractor have executed this Contract as of the date first above written. THE REDEVELOPMENT AGENCY OF THE CITY OF SAN JACINTO, CALIFORNIA By: COMMUNITY INITIATIVES DEVELOPMENT CORP. By: By: CIC6B:\CONTRACT\SANJAC NTSAM 4 William Loewenstein HARLEY KNOX AND ASSOCIATES EXHIBIT A SCOPE OF SERVICES 1. To consult with the Agency in the securing and packaging of long term fixed rate loans for industrial, office, commercial and housing projects. 2. To assist in the utilization of FHLB programs. 3. To assist in financing 501(c)(3) and 63-20 projects. 4. To make available CIDC's FHA Gifted Down Payment and lease -to -own programs for moderate and middle income housing, and to generate fees for the Agency. 5. To provide equity financing. 6. To provide information on various governmental and private financing programs. 7. To be available to consult with the Agency on its economic development and conventional housing financing programs and strategies for the same. 8. To assist in the preparation of federal and state applications and to assist the Agency in securing additional revenues. 9. To locate developers for economic development and housing projects. 5 EXHIBIT B FEE SCHEDULE FOR HOURLY SERVICES TECHNICAL SALARY CHARGES—CIDC PERSONNEL BILLING RATE President $170.00 per hour Vice President $140.00 per hour Associates $100.00 per hour II. TECHNICAL SALARY CHARGES—HARLEY KNOX AND ASSOCIATES Harley Knox and Associates $100.00 per hour III. GENERAL OVERHEAD CHARGES The charges above include our general office overhead costs for items such as typing and clerical costs, project telephone calls, meals, postage, incidental reproduction, rent, insurance, utilities, employee fringe benefits. 6 Community Initiatives Development Corporation (CIDC) Qualifications ECONOMIC DEVELOPMENT Community Initiatives Development Corporation (CIDC) is a private not -for -profit corporation chartered for the purpose of lessening the burdens of municipal govem- ments and nonprofit organizations. To this end, CIDC offers its consulting services to numerous municipalities and local development corporations for the purpose of stimulating economic development and creating affordable housing programs. CIDC assists govemmental entities in undertaking commercial economic develop- ment by focusing on the development and funding of specific projects. The following services are offered to accomplish this. • Assistance in obtaining private and public financing of fixed assets and working capital for industrial and commercial projects. Projects are often directly funded through relationships CIDC has with various financing organizations, and encom- pass shopping centers, office buildings, industrial buildings and parks, small businesses and warehouses. CIDC staff has a combined experience of several hundred million dollars of financed projects; • Assistance in downtown revitalization projects including the evaluation ofa master plan, feasibility analysis, and funding sources; • Drawing from a network of nationally recognized developers to carry out the approval process, building construction and marketing of projects; • Assistance in the implementation of joint venture projects between CIDC and Economic Development offices or local development corporations; • Assistance in the structuring of economic delivery systems and the training of staff, including lending programs and credit analysis; • Assistance in the funding of public facilities without the requirement of the general obligation of any municipal entities; • Marketing and packaging of small business loans, grant applications and other forms of govemment financing • Researching new financing opportunities and federal regulations; • Preparation and execution of Requests for Proposals including the development of selection criteria; • Assistance in funding governmental facilities. COMMUNITY INITIATIVES DEVELOPMENT CORP. CIDC Qualifications 2 Experience in Urban Economic Development Private/Public Partnership — Funding Sources CIDC has extensive experience planning and financing difficult urban economic development projects and revitalizing urban downtown office and retail areas. Cur- rently it is involved in the development of the Dey Brothers Project in Syracuse, New York which was a vacant department store owned by the City of Syracuse, and which is now being renovated as an office building to house administrative facilities for one of the largest upstate power companies. The building is being financed through a combination of conventional financing and a Section 108 loan through the U. S. Department of Housing and Urban Development (HUD). CI DC has been instrumental in the structuring of the private financing and the HUD loan. The Dey Brothers project is just one example of countless urban redevelopment: projects with which the staff of CIDC has been involved. Other examples include the Rockwest office and retail center in Syracuse, New York, and office buildings in Middletown and Peekskill, New York, and Youngstown, Ohio. Although many Economic Development projects are funded with federal and state programs, CIDC often combines these sources of funds with private sources to create an effective financing package for a specific project. CIDC has worked to facilitate SBA programs for their public clients, and SBA 504 loans are often combined with funds from the private sector to successfully finance a project, whether it be a conventional loan through a banking institution or a bond issue through an under- writer. Similarly, the Job Development Authority ODA) program is often used in tandem with funding from conventional banks to arrive at the desired funding level. It is sometimes essential to arrive at creative combinations of funding with different Iayerr of lien positions in order to achieve required debt service coverages for specifcL projects. Examples of this method of financing Include: SBA 504 Loans Northem Westchester Collision Peekskill, New York VAC Services Corp. Middletown, New York Cola Commodity Corp. Yonkers, New York EXAL Corp. Youngstown, Ohio Badia Spices Yonkers, New York Pine Island Pizza Pine Island, New York Biba Enterprises LLC Newark, New Jersey CIDC has further enhanced the SBA 504 program through the Federal Home Loan Bank Community Investment Program (CIP) program, with CIP or CDF loans providing the private portion of the required sources of funds. This packaging of the two programs can offer very attractive interest rates and terms for qualified projects. COMMUNITY INITIATIVES DEVELOPMENT CORP. CIDC Qualihk.ations 4 Taxable and Tax Exempt Bond Financing National Contacts for Funding Sources On behalf of the New Jersey Economic Development Authority, Bill Loewenstein is active with all Community Development regulations including the Uniform Acquisi- tion and Relocation Policy Act, Davis Bacon Regulations, Affirmative Action Regula- tions, Section 3 Regulations and Community Development Economic Regulations. CIDC has developed the Section 3 Compliance Format for all of its clients. CIDC has experience providing both taxable and tax exempt bond financing for municipal projects and affordable housing. The corporation was instrumental in financing an 80,000 square foot office building in Lyons, New York which, after construction is completed in September of 1995, will be leased to the County of Wayne for the purpose of housing public agencies. A not -for- profit local development corporation was established to issue bonds on behalf of the Town of Lyons in an amount sufficient to acquire the land and construct the facility. Tax exempt project revenue bonds were issued in the approximate amount of $9 million, with no general obligation of either the Tpwn of Lyons or the County of Wayne. CIDC is expanding this method of financing to continue to fund municipal projects without the general obligation of the government. There is a growing need for this type of financing and it can be structured to facilitate a variety of projects including industry, govemment offices, and housing projects. A project similar to the one completed in Lyons is currently underway in Middletown, New York. Because of the need for affordable housing for median income families, CIDC has developed a method of financing which incorporates tax exempt financing with a lease/purchase program. CIDC will either create a not -for -profit for the purpose of owning and developing the project, or, if the situation merits it, step in and take title to the project with a municipality issuing bonds on its behalf. In either scenario, CIDC provides the bond financing as well as the end -loan financing for the purchasers of the units. The lease/purchase program which CIDC has developed allows the unit purchaser to accrue a lease credit over the lease period, thereby virtually eliminating any large cash expenditure at the time of closing. CIDC is currently developing two such projects in New Jersey, one in Haledon and a second in South Amboy, and a similar project in Pelham, New York. Where appropriate, CIDC also provides the mechanism for taxable bond issues, and is currently working on one such project for EXAL Corporation in Youngstown, Ohio. The bond issue is being coupled with an SBA 504 loan. Secondary financing through the manufacturer completes the package. Due to its long-term experience in the field, CIDC's staff has developed a network of sources for various funding methodologies which are available for projects throughout the country. No matter where the location, if the project makes viable economic sense, CIDC can structure a method of funding. The network of sources includes bond underwriters, banking institutions, capital investors, and federal funding. CIDC is currently working on projects in New York, Pennsylvania, Connecticut, New Jersey, Ohio, Georgia, Florida and California. COMMUNITY INITIATIVES DEVELOPMENT CORP. CIDC Qualifications Provision of Developers, Investors and Financiers for Urban Economic and Housing Development Projects FHA Certified Underwriters Lakeside at Montgomery Montgomery, New York Danza Properties, Inc. East Gate Subdivision Bainbridge, Georgia Toric Homes, Inc. Chadwick Road Subdivlsion Schenectady, New York reduced down payments, e.g. $1500, excluding insurance costs and any require` escrow. C1DC also assists the client in obtaining the necessary community approvaib for the "gift' program, and provides the services of a not -for -profit 501(c)(3) corpora- tion. CIDC has developed or is in the process of developing over 250 units in affordable housing projects using this methodology. Affordable Housing Projects Northem Woods Town Homes Walkhill, New York Tomar Properties, Inc Westover Subdivision Leon County, Florida Toric Homes, Inc. Through its experience with construction and development projects over a long-term period, CIDC has established a network of individuals and organizations from which it draws to provide development and investment services when necessary. CIDC's team of professionals will evaluate potential projects to determine their feasibility an'' assist in restructuring them where indicated. When the project is lacking a tea member such as an equity partner, construction manager, or developer, CIDC can draw from long-standing relationships with various organizations to provide these services. In the last few months alone, CIDC has brought the King's Group into Bethlehem, Pennsylvania to create an affordable housing program out of a failed project, and Danza Properties, Inc. into Harrisburg, Pennsylvania under similar circumstances. Bill Loewenstein has brought Boscov's into multiple projects where investors were re- quired, and has also provided investors for the Rockwest Center in Syracuse, New York and Cantar Industries in Youngstown, Ohio. CIDC has two certified FHA direct endorsement underwriters on staff. These under- writers are capable not only of determining the qualifications of home purchasers interested in single family mortgages, but also of assessing and packaging multifamily mortgages for rental projects. Specifically, CIDC has the capability to assemble and process loan packages through HUD for new construction and refinancing of long- term multifamily projects. This can be especially useful when Community Develop- ment offices are interested in revitalizing downtown areas through conversions of vacant buildings into renovated apartment buildings. The refinancing program is also useful to relieve struggling apartment owners of high debt service by allowing them to increase their amortization. COMMUNITY INITIATIVES DEVELOPMENT CORP. 0 1. • Assist in the structuring of economic delivery systems and the training of staff, including lending programs and credit analysis; • Assist in the funding of public facilities without the requirement of the general obligation of any municipal entities; • Market and package small business loans, grant applications and other forms of government financing; • Research new financing opportunities; • Preparation and execution of Request for Proposals including the development of selection criteria; • Assist in funding governmental facilities. CIDC's associated company, Development Initiatives Group, assists private developers with the financing and development of business facilities and affordable housing projects. Affordable Housing Programs In an effort to facilitate the development of affordable home ownership for middle and moderate income individuals, CIDC has developed two affordable housing programs which are currently being implemented in a number of municipalities. The first is a "gifted down payment program" which provides down payment assistance to individuals and families who have the means of affording their monthly mortgage payment, but have been unable to accumulate the down payment and closing costs required to purchase the house in the first place. CIDC works togethcr with municipalities to assist purchasers with these costs, and will also provide the "take out" mortgage for the home purchaser. The second program CIDC has developed is a lease/purchase program which allows individuals to accumulate a down payment over a lease period, typically between one and three years, and additional costs such as closing costs are gifted at dosing. The project is often supported by the local municipality which can establish a priority list targeting certain individuals such as local employees or first time home purchases. CIDC assists in obtaining both the construction financing and the "take out" mortgages, and will frequently own and finance such projects on behalf of its client. Ntbt Rendemg Lakeside at Montgomery • New Construction • Montgomery, New York C r� dd.a.Vi�5 •3 STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: John Herrera, Finance Director Debbie Caskey, Computer Coordinator Via: Pam Easter, City Manager DATE: December 19, 1995 RE: Computer Network System Improvements RECOMMENDATION: It is respectfully requested that the City Council award the bid for computer network system improvements to Jaguar Computer Systems, Inc. (dba Micro Age) of Riverside for an amount not to exceed $35,000 in budget #010-425- 2500-4045. It is also requested that Council continue to authorize previous Council action of November 21, 1995 to allow the City Manager to approve emergency expenditures up to $3,000 per event. BACKGROUND: On October 13, 1995, staff sent out a request for proposal ("RFP") to the following vendors: National Business Systems 1660 Chicago #M17 Riverside, CA 92507 Computer Solutions LTD 1056 N. Tustin Anaheim, CA 92807 John H. Wells, Jr. 25864 Fore Drive Hemet, CA 92544 Robert Sauter 636 S. Santa Fe Hemet, CA 92543 ICI\...AGEMDAV121925.JAD1 1 Automatic Data Processing 3350 Shelby Street #150 Ontario, CA 91764 Minco Computers 23300 Sunnymead Blvd., #A Moreno Valley, CA 92553 American Computer Hardware 2205 S. Wright Santa Ana, CA 92705-5315 EMWD - Steve Reneker -Director of Information Services 2045 S. San Jacinto San Jacinto, CA 92581 Western Data Technology 8720 Van Buren Riverside, CA 92509 Professional Computer, Inc. 636 E. Brier Drive San Bernardino, CA 92408 Greg Peterson 1645 Pablo Lane San Jacinto, CA 92583 L.E. Vierstra P.O. Box 697 Murrieta, CA 92564 Waldow Development 960 Courtney Hemet, CA 92543 SJUSD - Frank Wright Director of Maintenance/Operations 174 Washburn San Jacinto„ CA 92583 Hemet Unified School District Howard Holton Anza, CA 92539-1699 Gene Reiver Global Computer Systems 1313 Bristol San Jacinto, CA 92583 LYC Electronics 2666 N. West Lane #A Stockton, CA 95205 MicroAge 4135 Indus Way Riverside, CA 92503 Of the 18 vendors contacted, only Micro Age submitted a proposal (see Attachment A). Staff believes the major reason for the response from the vendors was the $35,000 funding cap on the Computer RFP. Staff contacted the references used by Micro Age and received excellent comments about the vendor. Riverside County, for example, gave an excellent reference noting the prompt technical service provided by Micro Age. Micro Age has achieved the Novell Platinum designation as a certified network engineer and administrator. THE PROPOSAL: On June 6, 1995, staff provided a report on the status of San Jacinto's computer network system improvements (see Attachment B). Since that report, staff has identified six major areas and they are listed in order of highest to lowest on the priority scale: 1) Network file servers: Current file servers are running inefficiently due to the speed and storage capacity. Also, the network software is outdated and needs to be upgraded to run office computers more efficiently. 2) Backup tapedrive systems: The City's current data is in extreme danger of corruption and/or loss due to the inadequate backup system. Although a minimum backup system was recently installed with the emergency computer dollars approved by Council, parts of the City database are still in danger. If CC11...ADIDiDA81171995.TiD] 2 there were to be an earthquake, power surge, or any other related event, the City could face thousands of dollars trying to recover utility billing records, general ledger balances, and other records of value to the City. 3) Network file server support services: With the death of the City's Information Planner, the City has been at the hands of time and unforeseen occurrence, with only one major network shutdown experience. This one shutdown, however, cost the City $2,600 (due to higher emergency rates) to have a technician remedy the problem. Not having an Information Planner or a technical service contract is not cost-effective. Since Council's budget policy does not appear to consider replacing the vacant Information Planner position, the City will have to contract with the private sector for these services. Staff has confidence that Micro Age has the expertise and responsiveness to provide the City with its minimum technical support needs. Also, staff agrees that any proposals for training of in-house staff for computer networks will be held off until the 1996-97 fiscal year. 4) Personal computer (PC) upgrades/replacements: With most of the City running on 386 PC's, there is both an efficiency and software limitation problem. Staff has to wait up to five minutes (Finance Director timed the retrieval of a spreadsheet on Excel) for working with City computer files. This is highly inefficient as staff sits waiting for these files to come up on the screen. Although staff could move on to other tasks while files are retrieving, the net effect is a lack of productivity and inefficiency. Also, most of the current spreadsheet, wordprocessor and database software is being designed with higher configuration (i.e. memory, storage capacity, etc.) requirements; with most staff operating 386 machines, the software availability is limited. 5) Standardized computer software: Again, this area is dependent on the configuration of PC's. Any upgrades and standardization in software this year will be limited by Council's total appropriation for computer system improvements. Also, Council should keep in mind that the idea of keeping the City "talking" through a City-wide Electronic Mail (E-Mail) software is also limited by PC configuration. Given the budget limitations, staff recognize that Council would not consider this option, City-wide, until next year. 6) Interconnecting all City offices: This item is, again, recommended on the assumption that Council recognizes the value of having the City communicating. Through a fully -networked City, staff would no longer have to spend the time printing and copying memos and letters to staff and Council. Also, time-consuming phone calls could be greatly reduced by the quick E-Mail program. Through an E-Mail program, messages can be sent City-wide to one, a group or all City employees and Council instantaneously. Cities, like Hemet, have seen higher productivity and communication with this program. (C,1...AGENDA81121995.7iD1 3 Given the current budget strategies of Council, staff has revisited the original approach to improving the City's computer systems. As originally proposed to Council, staff would like to use the $35,000 to improve the six areas listed above. The current cost estimate and improvement plan is as follows: Area of Improvement Estimate 1) Network file servers $ 7,000 2) Backup tapedrive system 2,000 3) Network file server support services 10,000 4) PC upgrades/replacements 8,250 5) Standardized computer software 0 6) Interconnecting all City offices 0 $27,250 Only items 1, 2 and 3 are funded an a minimum level in this proposal. Items 4 and 5 will improve about 7 of the 42 PC's that need .to be upgraded. Staff will return to Council in 1996-97 with an additional proposal to improve another section of the City's offices. FISCAL IMPACT: As stated earlier, the $35,000 budget is the amount presented to Council for approval in August when the City budget was proposed. Since then, the City has had to spend close to $5,000 in emergency computer repairs and another $750 (50% of $1,500 funded by redevelopment) was recently approved for the Internet Homepage program. Also, there is another $2,000 in upgrades to the City's IBM AS400 that is being spent to stay current with the general ledger software updates. To stay within the $35,000 proposed in the 1995-96 budget, staff would propose including all computer related expenditures of $7,750 $5,750 ($5,000 + $750 + $2,000) to be part of the original $35,000. Thus, the amount available for computer improvements the rest of this year would be $27,250. CONTINGENCIES: Council should be aware that the $35,000 proposed in the 1995- 96 budget does not include an allowance for additional emergency computer repairs. Emergency repair expenditures can come from a damaged keyboard at $50 to a damaged file server hard drive at $1,000. Thus, although a piecemeal approach, staff would come back to Council on a case by case basis requesting funding on emergency expenditures for computers. There was $10,000 spent this year on a new file server for the Police Department. This file server was paid out of the Prop 172 (fund 62) monies and did not impact General Fund reserves. IC.\...AGENDLB\121995.J&D1 FUTURE NEEDS: The computer age is here to stay. It is thus necessary for the City to keep computer hardware and software current and functional to meet the demands of the City and the public. The 1996-97 fiscal year budget will include a full -breakdown of all hardware and software requirements as well as needed training of in-house staff. To give the Council an idea of the kind of funding provided by other cities for computer system maintenance and training, the City of Hemet will spend $370,931 specifically for information systems. This budget includes one Information Systems Manager and three Information Systems Specialists. The goal of staff is to improve and increase employee productivity as well as to provide quality customer service. With the limited staffing in City departments, computer technology will help staff keep up with the demands for service by public. (C:\...AD DA81111995.JAD1 5 ATTACHMENT A (1 c Jaguar Computer Systems, inc. Networkiuti> and Connectitiitu Solutioirs November 2, 1995 Debi Caskey City of San Jacinto 312 East Main Street San Jacinto, CA 92583 Dear Debi: NOVELL. PI.ATIN UM Microsoft* SOLUTION PROVIDER Sixteen years of Inter -Connection Technology Leadership from One of the Largest Independent Platimum Networking Business Partners in Southem California comma Thank you for the opportunity to be of service to the City of San Jacinto. When your organization is dealing with enterprise -wide networking, Jaguar/MicroAge's sixteen years of experience and specialized knowledge working as business partners with organizations similar to the City of San Jacinto can be of immense value. Jaguar MicroAge's mission is to provide state-of-the-art network and computer hardware and software technology, responsive on -site technical support, and high value educational - consulting services to our clients. Almost two decades of solid, sustained growth is testament to the continuing accomplishment of these objectives. More compelling is that our contributions to our business partners success has stood the test of time. Many of our original clients continue to rely on the expertise our technical staff provides to keep their organizations at the fore -front of today's rapidly changing technology. Our technical staff is constantly in training to stay abreast of the dynamic issues networking and connectivity present. Part of the professional network support team that Jaguar MicroAge fields from our 17,000' facility in Riverside includes; An ECNE (Enterprise Certified Netware Engineer), 3 CNEs, 4 Network Specialists, and 16 systems engineers dedicated to providing clients with the highest level of network services available anywhere. In addition to our five year NOVELL Platimun Authorization, Jaguar MicroAge is also a MicroSoft Solution Provider, UNIX authorized, and a respected full service source for a complete line of hardware & software products. Please review the enclosed proposal so that we can discuss the ways in which Jaguar MicroAge may help you and your City profit from the services we offer. We are looking forward to being a part of the City of San Jacinto's Enterprise Technology Team!! Sinc r , ti may : Mb a i, a guar. net 4135 Indus Way • Riverside, California 92503 • (714) 273-7950 • FAX (714) 734-5615 City of San Jacinto Request for Proposal Computer Information Services Executive Summary: The objective of Jaguar/MicroAge proposal is to present a program to provide the City of San Jacinto with an enterprise -wide computing environment positioned to communicate and interact internally and externally. Jaguar/MicroAge is uniquely qualified to assist the City of San Jacinto in this endeavor because of our extensive experience with existing business partners in the municipal/local government sector. A section of this proposal describes Jaguar/MicroAge extensive qualifications. To accomplish this objective we envision the following requirements need to be addressed. 1. Upgrade/standardize Workstation hardware to minimum configuration. We recommend a minimum hardware configuration of 486, 8MB RAM, 420MB Hard drive, 1MB SVGA video to serve as basic Windows platform which will support typical office applications. (Budget $25,000) 2. Upgrade/standardize applications software to provide consistancy and minimize training/support issues. • Standardize operating system platform to MS-DOS 6.22/MS Windows for Workgroups v3.1 (Budget $4,158.00). Optionally, select Windows'95 as OS platform.(Budget $7,728.00) • Select an office application suite product. PerfectOffice suite includes WordPerfect v6.1, QuattroPro v6.0, Presentations v3.0, and GroupWise v4.1 license.(Budget $2,025.00 for first 9 copies & $389.00 for each additional) Alternate choice of MicroSoft Office Suite (Budget $2,655.00 for first 9 copies & $419.00 for each additional) • Maintenance Agreement for on -site Workstation/Printer support. Budget $3,630.00 Annual cost 3. Upgrade server hardware/software/wiring topology to standard configuration. • Hardware upgrade to provide platform which will accomodate current and future needs. (Budget $6,896.00) • NOS upgrade to NetWare 4.1 to facilitate interconnect capabilities and simplify network management and administration. (Budget $2,139.00 plus $1,500 installation) • Maintenance Agreement for on -site Server hardware/software support. (Budget $750.00 per Server for annual NetWare support) 4. Interconnect City of San Jacinto's servers. (Budget $12,000) City of San Jacinto SANJAC.DOC - Page 2 of 15 November 9, 1995 5. Implement Groupwise e-mail, scheduling application to facilitate communication and coordination within the City of San Jacinto and extemal agencies. (Budget $5,000.00) The following pages present pricing estimates for the items above. The next step will be for discussions to determine which progression of steps and selection of options will advance the City of San Jacinto toward its ultimate objective and remain within its budget constraints. Jaguar/MicroAge believes that its experience as a business partner in designing, planning, implementing and maintaining local and wide area networks for clients like the City of San Jacinto is a key factor in achieving success. Jaguar/MicroAge can arrange for lease financing of purchases. At current market rates, monthly lease payments of $3,000 would facilitate aquisition of approximately $70,000 of products and services. That amount fits within the parameters of the products and services presented in this proposal. Please review the details presented in the following pages. There will be questions and decisions to be made. The first decision I would hope you to make is to join with Jaguar/MicroAge as business partner to implement the technology which will bring the City of San Jacinto to the forefront of information technology. City of San Jacinto SANJAC.DOC - Page 3 of 15 November 9, 1995 Upgrade/Standardize Workstation hardware to minimum configuration. Recommended minimum hardware configuration of 486, 8MB RAM, 420MB Hard drive, 1MB SVGA video to serve as basic Windows platform which will support typical office applications. Following are the details of hardware upgrades recommended to by departments. Administration 486dx4-100 motherboard pci 7 $222.0 $1,554.0 420 ide hard drive 7 $162.0 $1,134.0 PCI 1 MEG VIDEO SVGA TRIDENT 7 $78.0 $546.0 8 mb 72 pin memory 7 $288.0 $2,016.0 ms mouse 5 $28.0 $140.0 $5,390.0 Community Development 486dx4-100 motherboard pci 7 $222.0 $1,554.0 420 ide hard drive 7 $162.0 $1,134.0 PCI GRAPHICS 1 MEG VIDEO TRIDENT 7 $78.0 $546.0 8 mb 72 pin memory 7 $288.0 $2,016.0 ms mouse 6 $28.0 $168.0 $5,418.0 Police Department 486DX4-100 MOTHERBOARD PCI 14 $222.0 $3,108.0 420 IDE HARD DRIVE 9 $162.0 $1,458.0 pci graphics trident 9440 1 meg 14 $162.0 $2,268.0 8 mb 72 pin memory 14 $288.0 $4,032.0 ms mouse 12 $28.0 $336.0 $11,202.0 Community Center 486DX4-100 MOTHERBOARD PCI 1 $222.0 $222.0 420 IDE HARD DRIVE 1 $162.0 $162.0 PCI GRAPHICS TRIDENT 9440 1 MEG 1 $78.0 $78.0 8 MB 72 PIN MEMORY 1 $288.0 $288.0 MS MOUSE 1 $28.0 $28.0 $778.0 City Yard 486DX4-100 MOTHERBOARD PCI 3 $222.0 $666.0 420 IDE HARD DRIVE 3 $162.0 $486.0 PCI GRAPHICS TRIDENT 9440 1 MEG 3 $78.0 $234.0 8 MEB 72 PIN MEMORY 3 $288.0 $864.0 $2,250.0 Workstation Upgrade Tota $25,038.0 City of San Jacinto SANJAC.DOC - Page 4 of 15 November 9, 1995 Upgrade/standardize Operating System and Applications Software to provide consistancy and minimize training/support issues. Desktop Operating System: Standardize Desktop Operating System platform to MS-DOS 6.22/MS Windows for Workgroups v3.11 (WFW). WFW a stable, proven platform that has been demonstrated to work well in the network environment of our clients. Optionally, Windows'95 can be selected as the desktop OS platform. Because it is a relatively new product, It does not have the established track record of WFW, but seems to be performing well in the locations it is installed. Pricing for Windows for Workgroups v3.11 for 42 Workstations (Requires DOS installed) or Windows 95 desktop operating system: Desktop OS Windows for Workgroups v3.11 42 $64.00 $2,688.00 WFW Installation & setup 42 $35.00 $1,470.00 $4,158.00 Windows 95 Win95 Installation & setup 42 $114.00 $4,788.00 42 $70.00 $2,940.00 $7,728.00 Office Application Suite Software: Instead of indivudual Word -Processing, Spread -Sheet And Presentation applications the consistancy of interface presented to users along with economics favor selection of a suite of products for these common office applications. The selection of a standard involves several aspects that are individual to each organization. One of the significant reasons for selecting a particular suite product is user familiarity with the mid processing application. WordPerfect has been and is the standard in many cases making Perfect Office a logical choice. The PerfectOffice suite includes WordPerfect v6.1, QuattroPro v6.0, Presentations v3.0, and a GroupWise v4.1 license. The most frequently chosen alternative is MicroSoft Office suite. It includes Word 6.0, Excel 5.0, and PowerPoint. Both products have upscale versions which include a database application, Paradox (PerfectOffice) and Access (MS Office). Office Suite Application Perfect Office (WordPerfect, QuattroPro, 9 $225.00 $2,025.00 Presentations, Groupwise license) upgrade from existing copies of WordPerfect. Each Additional license 1 $389.00 $389.00 MS Office (Word, Excel, PowerPoint, MS Mail $295.00 $2,655.00 license) competitive upgrades Each Additional license 1 $419.00 $419.00 City of San Jacinto SANJAC.DOC - Page 5 of 15 November 9, 1995 Upgrade Server Hardware/Software to standard configuration. The recommended cours of action to provide the 'City of San Jacinto with a standard server platform is to purchase two new servers configured as Pentium based NetWare v4.1 servers with mirrored 1GB SCSI drives. • NOS upgrade to NetWare 4.1 to facilitate interconnect capabilities and simplify network management and administration. Pentium-75 File Server 586DX4 75 W/ 16 MEGS 1 GB SCSI (Mirrored 2/server) 1 SCSI Controller (Adaptec 1542) MS DOS Monochrome VGA Monitor SVGA Adapter (Trident) MULTI SPIN 3XP PLUS CD SCSI APC SMART UPS 600 W/ Powerchute software $1,284.0 $414.0 $223.0 $45.0 $139.0 $71.0 $420.0 $438.0 Novell NetWare 4.1 (10 User upgrade from 3.x) $713.0 $2,568.0 $1,656.0 $446.0 $90.0 $278.0 $142.0 $840.0 $876.0 $6,896.0 $2,139.0 Server/NetWare 4.1 Installation 2 $65.0 $1500.0 Maintenance for on -site Server hardware/software support. One-year on -site maintenance is provided with purchase of server hardware. NetWare Support Agreement provides unlimited phone support and up to 10 on -site visits to support NetWare servers. Includes software patches and up -dates, but does not include version upgrades. Price of Netware Support Agreement is $750 per server annually. City of San Jacinto SANJAC.DOC - Page 6 of 15 November 9, 1995 HARDWARE MAINTENANCE QTY ITEM PRICE EXT PRICE 42 Workstation upgrades $86.44 $3,630.48 3 NetWare Support $750.00 $2,250.00 3 Server Hardware** **First Year Included with purchase $250.00 $750.00 Jaguar/MicroAge is committed to providing products that meet or exceed Customer specifications with increased reliability. Jaguar/MicroAge warrants that Equipment under normal use and service will be free from defects in material and workmanship on -site for a period of one full year (minimum - See Equipment Price List for actual Warranty). Jaguar/MicroAge will provide ON -SITE repair or replacement of faulty equipment. Dedicated to customer satisfaction and will provide unlimited responsive telephone and on -site technical support in the event of problems or questions concerning the operation of equipment. Jaguar/MicroAge maintains direct access to manufacturers data bases via BBS, InterNet and other on-line services. Jaguar MicroAge's Toll Free Technical Hot-line number is (800) 540-0540. Jaguar/MicroAge will eliminate multi -vendor finger pointing as a result of our single vendor support philosophy for your entire hardware platform will be supported by our staff of forty-one (41) personnel, experienced in your hardware and software needs. Schematics are on file for all products now in service, with UNLIMITED TELEPHONE SUPPORT. ON -SITE MAINTENANCE AGREEMENT A sample Standard On -Site Maintenance Agreement is included. TIME & MATERIAL PRICING Standard Labor $65.00/hour Expedited Standard Labor $90.00/hour Network Engineer Labor $85.00/hour Expedited Network Engineer Labor $130.00/hour Laptop/Notebook Labor $75.00/hour Travel time (round-trip) plus $0.25/mile $25.00/hour PREVENTIVE MAINTENANCE Preventative Maintenance can be incorporated as part of a special maintenance agreement. City of San Jacinto SANJAC.DOC - Page 7 of 15 November 9, 1995 MANAGEMENT REPORTS The following electronic Management Reports can be provided on a quarterly basis as to aforementioned items. Sales Reports: • Reported by Department/Agency • Date of Order • Purchase Order Number • Invoice Number • Delivery Date • Equipment Description • Invoice Total Service CaII/Problem Tracking System: • Field Service Report Number • Department/Agency, location and contact person • Date and Time of Server • Date and Time Closed • System/Model • Serial Number • Reported Problem • Resolution • Technician Name • Labor Costs/Parts Time and Material Contracts PROCEDURES FOR TECHNICAL SUPPORT: Jaguar/MicroAge is currently providing clients six (6) days a week telephone support. After hours and Saturday on -site calls are also supported. There are currently thirty-eight (38) phone circuits installed at Jaguar/MicroAge Riverside, with a minimum of thirteen staffing personnel to assist during standard business hours. Our Toll Free Hardware/Software Hof -line assistance number is (800) 540-0540. Responsive telephone support will be provided to the City of San Jacinto as required in the event of problems or questions concerning the operations of equipment and operating systems. Jaguar/MicroAge maintains direct access to manufacturers data bases via Bulletin Board Service (BBS), Netwire and other services for researching and responding to technical. MAINTENANCE PROCEDURES: The current notification of warranty expiration or Contract renewal is provided by Jaguar/MicroAge (90) days prior to the end of the fiscal year. Jaguar/ MicroAge, at no cost to County departments, will provide on -site inventory audit by location of equipment and submit a "Letter of Notification and Maintenance Draft Invoice" for review and editing by department. Sample Draft Maintenance Invoices are forwarded to department listing product description, serial numbers, quantities and maintenance rates City of San Jacinto SANJAC.DOC - Page 8 of 15 November 9, 1995 Jaguar/MicroAge offers three maintenance support contracts: • On -Site / Warranty (priority coverage rates provided in contract) • Depot - Riverside (rates provided in contract) • Time and Material - (mileage, travel time, labor rates and parts) On -site Maintenance Contract and Warranty customers are entitled to priority maintenance, inclusive of priority service support, response to calls and loaner at no charge. Services to include Contract On -site Maintenance or Time and Material Contract defective and inoperable hardware products. Replacement parts are to be comparable to those included in original manufactured product. Service CaII Tracking System Jaguar Computer System/MicroAge has developed a Service CaII/Problem Tracking System coded in Paradox with management reporting to be provided on a quarterly basis. The database supporting Service Call/Problem Tracking System includes the following data elements: Field Service Report Number, Department/Agency, location and contact person, Date and Time of Server Date and Time Closed, System/Model, Serial Number, Reported Problem, Resolution, Technician Name, Labor Costs/Parts Time and Material Contracts, and Warranty status. See Section "5" Jaguar/MicroAge Standard Maintenance Agreement. Local Spares Inventory One hundred percent (100%) of equipment inventory is based in Riverside and totals in excess of one hundred and sixty-eight thousand dollars ($168,000) in parts/hot spares (micro processors, printers, terminals, and peripherals), allocated for backup of customer equipment. New equipment inventory, for immediate delivery, exceeds two hundred and ten thousand ($210,000). Long term customer satisfaction is dependent upon minimum downtime and immediate deliveries of orders, both of which are satisfied by spares/equipment levels. City of San Jacinto SANJAC.DOC - Page 9 of 15 November 9, 1995 Wide Area Network (WAN). There are factors that will influence the final form of a WAN for the City of San Jacinto. These include: • Physical distance between servers • Existing wiring topologies • Local carrier services available A detailed proposal will be more appropriate after further discussions between the city and our WAN specialists. Based on our experience, a typical solution using routers to interconnect servers using services provided by the local phone company would entail the following. Router $995.0 $2,985.0 Software $1,900.0 $5,700.0 CSU/DSU $650.0 $1,950.0 cable $100.0 $300.0 Installation $300.0 $900.0 $11,835.0 We believe that our extensive experience, as exclusive Wide -Area Networking business partners with: County of Riverside, City of Riverside, Yamaha Corporation, Packard Hughes Connecting & Riverside County Office of Education will be of significant value in establishing a WAN capability for the City of San Jacinto. implement Groupwise e-mail, scheduling application (or alternative standard) to facilitate communication and coordination within the City of San Jacinto and external agencies. GroupWise from Novell is the standard used effectively throughout the County of Riverside. It is the communication standard used by the various cities, agencies (county & others) that communicate via CORNET. Jaguar/MicroAge has participated in and supported this development and is one of few Vendors Authorized by WordPerfect in Southern California as an Office Business Partner with three WordPerfect Authorized Systems Engineers on staff. The company provides administrative services as the exclusive out -source Office Automation Administrator for County of Riverside Wide Area Network supporting E-Mail Connection Servers for over 112 Hosts/Servers and 5,200 Clients - Among the factors that will influence the final form of an e-mail application for the City of San Jacinto are: • Organization of Post Offices • Interconnection topologies • remote user requirements A detailed proposal will be more appropriate after further discussions between the city and our e-mail specialists City of San Jacinto SANJAC.DOC - Page 10 of 15 November 9, 1995 Jaguar/MicroAge OBJECTIVES AND BUSINESS PHILOSOPHY Jaguar Computer Systems/MicroAge (Jaguar/MicroAge) offers stability and experience. Operating for the past sixteen years in Riverside, we have established a diverse reputation in the Corporate, Educational, Health Care and Public Sector accounts. Jaguar/MicroAge functions as an effective Strategic Business Partner to clients by providing comprehensive technology solutions encompassing microprocessors, networking, document management, imaging, network monitoring, Office Automation (e-mail) Multiple Protocol Connectivity (SNA, TCP-IP and IPX), installation and on -site support services. Jaguar/MicroAge's corporate mission is to provide information technology, responsive on -site technical support and educational/consulting services at cost effective rates. Jaguar/MicroAge is User driven towards supplying information technology infrastructures and long term customer satisfaction. Our typical customer profile is comprised of the more sophisticated Corporate Accounts, consisting of multiple Mainframes, Mini's and/ or Enterprise Wide Area Networks with an installed base ranging from one thousand to five thousand microprocessor and peripherals per site. We are providing solutions to synthesize resources including Mainframe connectivity, Office Automation (e-mail) and LAN based Workgroup processing migration towards collaborating computing over an integrated heterogeneous enterprise network. Client/Server computing and sharing of local resources with multi -Hosts using multi -protocols stacks on a communications network infrastructure backbone is a Jaguar/MicroAge specialty. FINANCIAL RESPONSIBILITY - Stability and Growth Jaguar/MicroAge established a reputation in the Corporate,Educational, Health Care and Local Government community as an effective Business Partner focusing on greater Southern California market, for the past sixteen years. FISCAL YEAR GROSS ANNUAL REVENUES 1994 $11,000,000+ 1993 $8,383,000 1992 $7, 028, 000 1991 $6,146,500 Equally significant, Jaguar Computer Systems as a MicroAge franchisee has the support, inventory and resources of a company many times its size. MicroAge Corporate Headquarters based in near by Tempe, Arizona was established 1976 with network sales for calendar year 1993 of $2,300,000,000 and inventory levels in excess of $2,500,000 dollars. City of San Jacinto SANJAC.DOC - Page 11 of 15 November 9, 1995 Corporate Business References Jaguar/MicroAge ability to install and support customer sales volumes in excess of $3,800,000 per calendar quarter has been demonstrated in the following Jaguar/MicroAge accounts: County of Riverside Directors Mortgage Garden Grove School District Murrieta School District Packard/Hughes Rialto School District Yamaha Corporation Tri-City Hospital City of Riverside Curaflex Health Services Perris School District Santa Fe Pipe Lines Riverside Superintendent of Schools Visiting Nurses Association Temecula School District Inter -Community Hospital As an example, Jaguar/MicroAge over the past seven years has had the opportunity to install and maintain for the County of Riverside in excess of seven thousand devices, ie. microprocessors, workstations, printers, modems, and peripherals. As the largest independent dealer in the Inland Empire, Jaguar/MicroAge has the infrastructure, experience, inventory (hot -spares) and staffing to uniquely provide these services. The following partial list of corporate accounts is representative of our typical larger account profile inclusive of support issues, ie., Microprocessors in the thousands; Local and Enterprise Area Networks; Network Design and Router Networking; Communication and Connectivity Topologies issues; Network Management; and Message Server and SMTP Gateways. ACCOUNT NAME CONTACT PHONE NUMBER County of Riverside Matt Frymire (Data Network 8 Communications) 7195 Alessandro Blvd Riverside, Ca 92506 (Customer for 7 years) (909) 275-3735 Riverside Co Office of Education Gil Hollister (909) 788-6690 3939 13th Street Riverside, Califomia (Customer for 14 years) City of Santa Ana 20 Civic Center Plaza Santa Ana, Ca 92702 (Customer for 8 Years) City of San Jacinto SANJAC.DOC - Page 12 of 15 November 9, 1995 Susan Frye (714) 647-6952 ACCOUNT PROFILE 4,800 Nodes - 9,000 devices IBM ES9000 / 105 LAN's NOVELL Servers - Router Wide Area Network UNISYS/Hewlett Packard 2,500 Nodes / 5,000 Devices Wide Area Networking NOVELUHosts (9) Unisys Mainframe 650 Nodes - 5,000 Devices Router Network Wide Area Networking Servers (12 Hosts) Jaguar/MicroAge Technical Capabilities Jaguar/MicroAge is one of the larger independent Servicing/Dealers providing workstation technology in Southern Califomia, with two to three times the staffing levels of our local peers. Our current staffing levels consists of forty-one (41) highly qualified personnel. Our current technical staffing level is twenty-eight (28) are highly experienced inclusive of Technician Supervisors, Hot-line Support Systems Engineers, Networking Engineers, Field Engineers and Component Repair Engineers. Our corporate organizational structure is relatively flat, but user driven and sensitive to the dynamic requirements and resources of our customers. Manufacturers Authorizations: Jaguar/MicroAge has been authorized by the following manufactures to provide marketing and service (including warranty work): ALR ACER AT&T IBM Compaq Citizen CISCO EPSON DEC Hewlett Packard Lexmark Leading Edge Micronics NEC Samsung Synoptics Toshiba UNISYS Tektronics Zenith Jaguar/MicroAge is located 4135 Indus Way, Riverside, California, with an inventory (including loaners and/or hot spares) totally well over one hundred and sixty-eight thousand dollars ($168,000), ie., microprocessors, computer components, printers, monitors, and peripherals. New equipment inventoried at same location for immediate delivery, is valued at ($220,000). Jaguar/MicroAge has five (5) in shop Component Systems Engineers on staff. NOVELL Platinum Authorized . • Three CNE's • One ECNE • Four Network Specialists • Sixteen System Engineers NOVELL Wide Area Networking Router Experience Jaguar/MicroAge as the Business Partners and exclusive vendor to the County of Riverside, City of Riverside, City of Anta Ana, Yamaha Corporate County of Riverside (all 53 Departments) and Riverside County Office of Education has installed and maintains Wide Area Network supporting (27) E-Mail Message Connection Servers for 82 Hosts/Servers and 6,200 nodes. Equipment/Product Warranties and NOVELL Netware Technical Support: Seller warrants that the Equipment under normal use and service will be free from defects in material and workmanship for a period of one full year from the date of installation, and that for said one year period the Equipment will meet or exceed the specifications which are attached hereto. Seller will provide at no charge to Customer, repaired or replaced faulty equipment. Equipment or City of San Jacinto SANJAC.DOC - Page 13 of 15 November 9, 1995 any parts (normal wear and tear with expendable excluded) which are determined to be defective within this warranty period and which are retumed to manufacturer. Jaguar/MicroAge will provide Annual NOVELL NetWare Technical support for a fee of $850 per File Server location, payable in advance each year inclusive of first year. Un-limited telephone support and on -site NOVELL Administrative support is comprehensive of this fee. TECHNICAL STAFF PROFILES Jaguar/MicroAge maintains direct access to manufacturers data bases via in-house CD-ROM systems complemented by BBS Bulletin Board services for researching and responding to technical questions and problems. A summary of technical personnel and typical deployment is illustrated in the following table. Role/ Responsibility Name Title *See Resumes Telephone Qualifications I Project Leader Roy Finch or George Hoanzl Account Mgr Vice President (909) 273-7950 or (800) 540-0548 15 Years Mainframe/Micro Networking Installation Technicians Alan Serl Steve John** Mark Worhington John Couch Steve Barash Certified Systems Engineers (CNE and ECNE) SCO UNIX Same Certified Systems Engineers (CNE and ECNE) - SCO UNIX and UIX (Hewlett Packard Unix) Master UNIX TCI-IP Hardware Repair Bruno Anderson Paul Courchene Chris Davidson** Mike Deary Mike Donahue Leorenzo Logan Eric Marx Mike Perez David Quigney Frank Rigueria Leo Soesman Mark Worthington Systems Engineers Same Microcomputer Technicians, Networking, Connectivity, Routing/ Bridging Communication Multi -protocol WordPerfect Office Systems Engineer Roy Finch Mike Sullivan John Couch WordPerfect Office Administrator Same Windows, Win95 WindowsNT Applications Stephen Barash Mike Donahue Mike Sullivan MicroSoft System Engineers Same City of San Jacinto SANJAC.DOC - Page 14 of 15 November 9, 1995 Jaguar/MicroAge Maintenance Support Options: • (1) On -Site / Warranty (priority coverage) • (2) Depot - Riverside • (3) Time and Material - (mileage, travel time, labor rates and parts) On -Site Maintenance Contract and Warranty customers are entitled to priority maintenance, inclusive of priority service support, response to calls and loaner at no charge. Services to include Contract On -site Maintenance or Time and Material Contract defective and inoperable hardware products. Replacement parts are to be comparable to those included in original manufactured product. Time and Material Maintenance Rates: • Telephone support (unlimited calls) - no charge • On -site calls-$55/hour plus travel time $25/hour and $0.25 /mile mileage • After hours and Saturday-$82/hour plus travel time $25/hour and $0 25 /mile mileage Spares/Equipment Inventory Support - One hundred percent (100%) of equipment inventory is based in Riverside and totals in excess of one hundred and sixty-eight thousand dollars ($168,000) in parts/hot spares (micro processors, printers, terminals, and peripherals), allocated for backup of customer equipment. New equipment inventory, for immediate delivery, exceeds two hundred and ten thousand ($210,000). Long term customer satisfaction is dependent upon minimum downtime and immediate deliveries of orders, both of which are satisfied by spares/equipment levels. City of San Jacinto SANJAC.DOC - Page 15 of 15 November 9, 1995 ATTACHMBNT B A1M iLADA, S A N IJACINTO Staff Report TO: Honorable Mayor and Members of the City Council FROM: Gene Price, Interim Fire Chief via Pamela S. Easter, City Manager DATE: June 6, 1995 RE: Computer Network System Improvements RECOMMENDATION: Receive information and give direction to staff on how to proceed. BACKGROUND: Computer equipment has continued to improve over the last few years. Improvements have included more graphical capabilities, faster processing times, and more user friendly software. Computer systems consist of hardware and software. Hardware comprises the electronic and physical parts of the computer. In contrast, software comprises the programs that reside in the memory of the hardware and control each hardware component. Some basic definitions, for purposes of this report, are listed below. Hardware: Software: Network: Fileserver: The physical equipment that make up the components of a computer system. Examples are the central processing unit (CPU), monitor, keyboard, and printer. Computer programs are referred to as software. Applications software adapts the computer to the performance of certain tasks. Examples are spreadsheets, word processors, and databases. The linking of multiple computers together to share information, send messages, and share one printer between many users. A central processing unit that all the computers on a network are connected to. It provides the ability to pass information between the other computers, and has the ability to store large files for sharing. License: Software is protected under U.S. copyright law. A license agreement issued by the software company allows the purchaser to legally use the software. Workstation: A set of computer equipment usually comprised of a central processing unit, a monitor, and a key board which are used by an individual to perform computer functions. It may be a stand alone unit or connected to a network system. There are many different brands of both software and hardware available. As improvements are made in the capabilities of software, to provide more functions, it requires central processing units with more memory, larger storage capacity, and faster processors. Software companies usually number their software with a version number, and as improvements are made in the software, a higher version number is assigned the new release, to identify the newest releases. As new hardware is developed to meet the needs of improved software, the older hardware becomes obsolete and the older versions of software become unavailable for purchase. Existing System Equipment The City of San Jacinto has three personal computer(PC) networks in operation at this time. One is located in the Police Department, one is at 201 E. Main and one is at 312 E. Main. The network systems at 201 and 312 E. Main are connected together with the capability of sharing files. In addition, Public Works has three individual computers at the corporation yard and the Community Center has one computer. The Fire Department has an Apple computer which is incompatible with other computers in the City. There are a total of 42 individual computer workstations and three personal computer fileservers in the City. All departments share printers for efficiency. The breakdown by facility is: PC Workstations PC Fileserver City Hall 9 1 Community Development 13 1 Police Department . 16 1 Community Center 1 0 Public Works(Yard) 3 0 Total 42 3 Hardware The City has a variety of hardware. The individual workstations are primarily IBM compatible personal computers and are networked with a personal computer fileserver. Utility billing is performed on the file server. The City also has an IBM AS400 mini computer, purchased in 1992. It provides some finance functions and also networks certain workstations for access. General ledger and payroll functions are performed on the AS400. Individual workstations can access the fileserver, as well as the AS400 for finance functions. The majority of personal computers were purchased in 1991 and 1992. There are still four computers in service that were purchased before then. There have been many improvements made in personal computer hardware technology since our computers were purchased. These improvements have been primarily in the processing speed of the machines and their storage capacity. These improvements have been necessary to operate the software that has been revised, as newer versions have been released. Software There are three primary types of general purpose software utilized by most departments. These include word processing, spreadsheet and database. The City of San Jacinto has never established a standard brand to be utilized for any of these types of software. Over time, the city has purchased different brands and versions of software to provide these functions. Standardization would contribute to compatibility for file sharing and training. For the purposes of compatibility and standardization of training, staff is proposing to standardize the software for these functions with the following: Function Brand Name Word Processing Word Perfect Spreadsheet Quattro Pro Database Paradox Some of the computers in the City have this software that can be upgraded, but for others, new software will need to be purchased: —These three products can be purchased in a package, and are compatible to share functions between each of the different applications or each software can be purchased separately. A mail message software is also available that is compatible with the applications software. MS-DOS is the operating system that is installed in all of the personal computers in the City of San Jacinto. This operating system has been used in personal computers for many years and has experienced many revisions. It has many limitations in the functions it can accommodate in the use of applications software. A few years ago, a new operating system , "Windows". was developed for personal computers. It is used in addition to MS-DOS. Most of the software developed today is written to operate with Windows. The Windows operating system provides many improvements over the previous software. The City of San Jacinto presently has sixteen workstations using the Windows operating system. The primary need for the hardware upgrade requirement is to be able to use the windows operating system. The City also has purchased software to provide a function that is specific to one application or department. Examples are: CRIS Software Used in the Police Department to track police and fire calls and assist in the dispatch of units. It also provides statistics to assist with crime analysis. TAABS Software Used by the Finance Department to perform utility billing. HTE Software Used by the Finance Department to track general ledger transactions. Also performs all payroll functions. It is also capable of use for business licenses, building permits. and code enforcement. Auto Cad Software Used by the Public Works Department for design and mapping functions. These specific applications are selected by the department that is responsible for providing a particular function. Licensing Computer software is protected by copyright laws of the United States. A license is required for the software to legally use it. Some software is licensed by the number of workstations it is loaded on, such as word processing software. and some is licensed by the number of simultaneous users that use it, such as a database software. The requirements for licensing and registration are provided at the time of purchase. System Upgrade In order to utilize the recommended software efficiently, most of the existing hardware will need tho be upgraded. Only 16 of the existing 42 personal computers are capable of running the software efficiently. This would be true of any current software that runs in the Windows environment. Some of those 16 may require some upgrades in memory and storage capacity. To upgrade the remaining older 26 computers would be less cost effective than purchasing new units. Upgrading older hardware can present many problems because of the different types of hardware that may have been used in prior 5 years. It is also very labor intensive to install the newer components required, and to set up the machines to run efficiently. The cost of upgrading the memory and storage capacity of the newer computers and providing the most current software is listed below: Hardware: 26 Personal Computers $44,798 3 File Servers $12,000 14 Memory Upgrades $9,000 Sub Total $65.798 Software: 14 Upgrades $2,407 28 New Licenses $7,822 Sub Total $10,229 Grand Total $76.027 Two of the existing file servers can be used as workstations without any upgrades. The software purchase would include a mail system. Phase In The system improvements can be phased in over two years to spread out the cost of improvements. Some existing computers can run MS-DOS based programs adequately and thereby reduce the number of workstations required immediately. If twelve of the existing computers were not replaced, this years cost of system upgrades would be reduced from $76.027 to $55.351. Installation and Maintenance The installation of the software and set-up of the -hardware for maximum performance can be very complicated. At the present time, the City does not have the expertise internally to install this type of equipment and set it up for optimum performance. Staff recommends that the City of San Jacinto consider contacting another agency that operates a similar system to ascertain if arrangements can be made to have the system components set-up, installed and maintained by them. 6 Training An important component to the success of a computer system is the training provided for the applications software. Each different type of software, requires different training. Staff recommends that prior to the implementation of the new software and hardware, arrangements be made by the City to provide adequate professional training. For example, the County of Riverside has a training center that is available to the employees of Cities in Riverside County for $75 per person for an 8 hour training session. An estimated amount of training time and cost for the software being recommended to be purchased is listed below: Function Word Processing Spreadsheet Database Hours recommended Cost 24 16 16 $225.00 $150.00 $150.00 Some training would need to be done for Windows and the use of the mail system software, but would not require a full day of training for either topic. If ten people in the City were identified to take all the training from the County, it would cost $5250. They could be designated to return and assist with the training of other individuals in the City. Training for specialized applications. such as the utility billing software. is usually provided by the company that markets it. This training is usually arranged for at the time of purchase of the software. Computer Committee The computer committee is comprised of individuals in City departments that are interested in improving the operations of the City computer system. There is not sufficient technical experience on the committee related to system operation, but there is a strong desire to see improvement. The information provided in this staff report was reviewed by the computer committee members. The committee members are in agreement with the recommendations, especially the provision for adequate training to be provided to City employees. 7 Request for Proposal Because of the technical nature of computer systems, staff recommends that the City consider developing a Request for Proposal for computer services desired. Administration of a network system. although it does not need constant attention, requires a high level of knowledge when difficulties arise. It would be difficult and expensive to gain that level of experience internally to administer the network system properly. The Request for Proposal should include: 1. A description of the existing City computer system. 2. A requested cost estimate to provide administration services for the City computer system. 3. A requested cost estimate of providing training to City employees. 4. A description of how the administration of the system would be accomplished. 5. What type of link -up with the City network system would be required. 6. Any suggested modifications or additions to the existing system at the time administration services began. 7. How recommended changes to the City computer system would be proposed in the future. Which specific functions would be included and which would not. As stated earlier, the City is operating two separate systems. the AS400 mini -computer system. and the PC network. Each has a separate operating system ano provides different software functions. Operating system upgrades and application software upgrades need to periodically be made on both systems. It would be unusual to find one agency that is familiar enough with both systems to provide recommendations for improvements for both. Staff recommends sending the Request for Proposal to public agencies in the valley, as well as nearby cities, which operate similar computer systems. If the concept of a Request for Proposal is approved, the results would be brought back to the City Council for review at their meeting of August 15, 1995. Future Considerations Additional considerations that need to be addressed at some point in the future are: 1. Joining the Police Department and the Corporation Yard to the City network system. 8 2. Completion of all software upgrades necessary for the AS400 system. 3. Investigation of a faster printer for the utility billing system. Presently it takes approximately 28 hours to close out the monthly cycle, ten hours to load and print the monthly bills, and five hours to generate and print reports. 4. Investigation of providing citizen access to City information. Staff recommends that when the City seeks advice on system upgrades or improvements, individuals with experience in operating similar systems should be contacted, not those involved in the sales of software or hardware. Viewing a similar system in operation is the best way to evaluate whether the recommended improvements will perform satisfactorily. There will be plenty of time to contact vendors for pricing, once the determination of equipment needs is made. F r)u rytl RJ_a.. L.4i-1 STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: John Herrera, Finance Director Via: Pam Easter, City Manager DATE: December 19, 1995 RE: 1995-96 Fiscal Year Redevelopment Agency Budget RECOMMENDATION: It is respectfully requested that the City Council defer adoption of the 1995-96 Fiscal Year budget for the Redevelopment Agency to January 2, 1996. BACKGROTJND: At the December 12, 1995 Council meeting, Council provided budget direction on the 1995-96 Fiscal Year budget for the City. This direction included significant expenditure reductions and possible redirection of savings into General Fund reserves and public safety. Due to these City budget changes, there may impacts to the Redevelopment Agency budgets. Thus, staff would like to present the Redevelopment Agency budgets at the time the City budget is adopted on January 2, 1996. IC, S..., DA81121295.HDDI 1 AGENDA NO: 8.1 STAFF REPORT DATE: December 19, 1995 TO: Honorable Mayor and Council FROM: Pamela L. Lee, Deputy City Clerk via Pamela S. Easter, City Manager SUBJECT: City Council Outside Committee Representatives and City Standing Subcommittees (Continued from 12/5/95) RECOMMENDATION: Mayor make appointments to the committees and subcommittees, as outlined, and obtain confirmation from Council as part of the annual reorganization. BACKGROUND: Due to the election of November 7, 1995, and pursuant to Council Rules and Procedures (Resolution 2194, Section 11.), the Mayor shall appoint members of Council as representatives to outside committees and representatives for city subcommittees. The matter was placed on Council agenda at the meeting of December 5, 1995, and Council directed the matter be continued to the next meeting. The Mayor makes the selection, with confirmation by the full Council. These would be for a term of one year, for the following: OUTSIDE COMMITTEE REPRESENTATIVES: CHILD CARE CONSORTIUM: Meets monthly and periodically, as necessary. Representative was Councilmember Leahy. bc EMWD PLANNING TASK FORCE: Meets periodically. Representative was Councilmember Oaks. GROUNDWATER ASSOCIATION: Meets monthly (3rd Monday) at 1:30 P.M. at EMWD. Representative was Councilmember Oaks. (\pvvvcrl *RTA (RIVERSIDE TRANSIT AUTHORITY: Meets monthly (4th Thursday) at 3:00 P.M. in Riverside. Representatives were Councilmember Oaks and alternate was Mayor Solorio. _ VALLEY YOUTH TASK FORCE: Meets monthly (2nd Thursday) at Valley Wide. Representative was Councilmember Leahy. 1 *WRCOG EXECUTIVE COMMITTEE: Meets monthly (1st Monday) at 4:00 P.M. in Moreno Valley. Representatives were Mayor Solorio and alternate was Councilmember Williams. RAMONA PAGEANT ADVISORY COMMITTEE: Meets on an as needed basis, periodically. Representative was Councilmember Oaks. mr(i-e CITY -TO -CITY RECYCLING STANDING COMMITTEE: Meets on an as needed basis. Representatives were Mayor Solorio a d Councilmember Williams. RIVERSIDE COUNTY CITY SELEC ION COMMITTEE: Meets on an as needed basis. Representative was Mayor Solorio. SENIOR HOUSING AD HOC CITIZENS' COMMITTEE: Meets on an as needed basis. Representatives were Councilmembers Leahy and Oaks. * Those listed require additional filings for FPPC, Economic Interest Statements, with the agency responsible for the committee. CITY STANDING SUBCOMMITTEES: COMMUNITY & ECONOMIC DEVELOPMENT - Representatives were Councilmember ANNEXATIONS - Representatives were Mayor Solorio & Vacant. Williams & Vacant. ADMINISTRATIVE - Representptiv s were Cpuncilmen}ber Williams & Vacant. (_ CITY & COMMUNITY - Representatives w re Mayor Solorio and Williams. i _, ;a , (1%-t-e3, (10-714.1 L _ PARK, RECREATION & COMMUNITY CE TER - Representatives were Councilmember Solorio and Vacant. PUBLIC SAFETY - Representatives were Councilmember Williams and Mayor Solorio. / S vein -Li, PUBLIC WORKS - Representatives were Councilmember Leahy and Vacant. These were the last determined standing subcommittees of the Council. It would be Council's option to determine which subcommittees, existing or newly created, they wish to establish. It is important to note that any standing subcommittees of the Council would be required to be in compliance with the Brown Act. That compliance would require the posting of agendas, keeping of minutes and that the meetings be open to the public. 2 MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Brian McNabb, Community Development Director Via: Pamela S. Easter, City Manager DATE: December 19, 1995 SUBJECT: Appointment to Highway 79 Adhoc Subcommittee All of the previous committees listed above, were discussed in previous staff reports. There has been an additional Adhoc committee that has met from time to time over the last year, related to Hwy 79 issues. Jim Oaks had served as the City representative in meeting with City of Hemet subcommittee members. Staff has been meeting with Hemet staff to develop more concise Hwy 79 options. In early January, the staffs would like to bring.the Council subcommittees together again to review the work which has taken place since the adoption of the joint Resolution dealing with the ultimate Hwy 79 alignment. Staff requests the Mayor also appoint one or two members to this Adhoc committee. It will meet on an as needed basis. ( c From: Pamela L. Lee, CMC To: City of San Jaoint Laurie MAra Oats: 12/18/85 Time: 12:38:14 YaBe 1 OI C ■ • AGENDA NO. 8.2 STAFF REPORT DATE: December 19, 1995 TO: Honorable Mayor and City Council FROM: Pamela S. Easter, City Manager SUBJECT: City Clerk and City Treasurer Appointments RECOMMENDATION: Make appointments to the offices of City Clerk and City Treasurer: or direct staff on an alternate process of appointment if desired and schedule the date for appointment: and direct staff to bring back an outline of the duties and responsibilities of the offices at the meeting of January 2. 1996.. BACKGROUND: At the election on November 7, 1995, the voters determined the office of City Clerk shall be appointive and the office of the City Treasurer shall be elective. Because there was no one who sought election to either office, both offices will become vacant December 12, 1995. The persons appointed to these offices must be bondable under state law. This means that generally, a surety would guarantee the individual would perform their duties of office. and anyone who has previously been determined to be declined a bond in the past would not be bondable. The Council previously directed that staff advertise the office of City Treasurer and bring back the appointment of both the City Clerk and City Treasurer at this meeting. The deadline for making the City Treasurer appointment is January 10, 1996. Due to the short time frame for advertising the City Treasurer, the deadline set for filing applications was set at Noon on December 19. 1995, to afford the public as much time as possible to apply. A display ad was run, as well as, press releases to various media in the local area. Applications received will be distributed to Council the night of the meeting. Attached. for your convenience, are copies of the duties of the City Clerk and City Treasurer approved by previous Coucil. From: Pamela L. Lee, CMC To: Cty a1' ' Jaoint Laurie Mon Date: 12/13195 Time: 12:3 Page 2 of 2 8.2.1 CITY CLERK: The office of the City Clerk is presently held by an appointee. Fire Marshal Bob Wilson. Council needs to decide if they wish to re -appoint r; r select a new appointee for the office. The current requirement of the office is to be bondable. 8.2.2 CITY TREASURER: The office of City Treasurer is currently held by Ken Leahy, who was elected and did not seek reelection. The office remains elective and must comply with state mandates for filling the vacancy. The legal requirement are that the appointee must be a registered voter within the City of San Jacinto and be bondable. 2 CITY TREASURER The position of City Treasurer is an elected one and office holders are required to be registered voters of the City of San Jacinto in accordance with the Elections Code for the state. The Treasurer is responsible for the custody and the investment of all city funds, including RDA, special assessment districts, debt administration and investments, in accordance with the direction provided by the City Council. In this capacity, the Treasurer works closely with staff in purchasing and budgeting to insure proper placement of funds to meet the financial obligations of the city. The helpful knowledge to perform the obligations would include the accepted principles and practices of modern accounting and auditing, cash management financial administration, budgeting and purchasing practices. Also helpful would be familiarization with redevelopment, special districts, bonds and municipal debt administration. Useful too, would be the application of data processing in the maintenance of accounting records and financial administration, as well as, budget preparation, program analysis, revenue forecasting, the federal and state laws, local codes, and any applicable rules and regulations. The office holder need also possess the ability to prepare various financial statements and reports, analyze and interpret financial data, maintain effective relationships with other officials, staff and the public and communicate clearly and concisely both verbally and in writing. The duties of the office holder are to attend Council meetings and provide monthly a report of investments to the Council, reflective of the city's overall financial position. Assist staff in the development of policies and procedures for the fiscal administration of all city funds and to insure appropriate internal auditing of financial transactions and compliance with all statutory duties of the office. The statutory duties of the office are as identified in Government Code Section 41001 through 41005, which are to receive and safeguard all funds coming to the treasury and to assure compliance with all laws governing the depositing and securing of public funds, to pay funds only on warrants signed by legally designated persons and to submit a monthly written report and accounting of receipts, disbursements, and fund balances to the City Clerk and City Council, showing the type of investment, institution, date of maturity, current market value of those securities with a maturity in excess of 12 months, rate of interest, the relationship to the established policy and any other information the city may require. In addition, the office holder is -required to perform such duties relating to the collection of city taxes and license fees as prescribed by ordinance. Upon assuming office, the Treasurer must take the constitutional oath and post a bond as fixed by resolution of the City Council. CITY CLERK The eminent political scientist, Professor William Bennett Munro, was quoted as stating, "No other office in municipal service has so many contacts. It serves the mayor, the city council, the city manager (when there is one), and all administrative departments, without exception. All of them call upon it, almost daily, for some service or information. Its work is not spectacular, but it demands versatility, alertness, accuracy, and no end of patience. The public does not realize how many loose ends of city administration this office pulls together." This office holder is also an elected position and must meet the requirements of the state elections code, and is responsible for the maintenance of official city documents, records, ordinance and resolution books, preparation of the Council agenda, attends meetings of the Council, preparation and maintenance of minutes, indexes legislative actions, codifies ordinances, signs, transmits, and certifies documents, directs and coordinates the official publication of notices, assures public access to public records, responsible for the coordination of election activities in cooperation with the County, receives and opens bids, administers oaths, attests signatures on all conveyances, contracts and agreements, acts as custodian of the official seal, duties as identified by the Fair Political Reform Act, acts in the capacity as Secretary to the Redevelopment Agency, Mayor and Council, and most importantly acts as a liaison with the public. The necessary knowledge would include familiar with terminology of ordinances and resolutions, applicable laws and procedures, modern office practices and methods of indexing records and records management generally. In recent years, Certification as a Municipal Clerk has become highly desirable, and sometimes required. The office holder needs the ability to attend Council meetings, communicate concisely, both verbally and in writing, work cooperatively and effectively with the Council, staff and public, and in compliance with applicable laws and policies related to the duties of the office. Some example of duties to be performed include those of a Public Notary, attest documents, legislative actions and assure proper execution of public documents. Plan and direct, in coordination with the County, the election process, including issuance of nomination papers, publication of legal notices, and administer oaths of office. Preparation and distribution of agendas and minutes in cooperation with staff. Responsible for legally required notices, both published and mailed, for hearings, bids and other related activities. Act as custodian of the City Seal, maintain all city records and all statutory acts identified. The statutory requirements are as follows: Keep an accurate record of the proceedings of the legislative body in books bearing appropriate titles with a comprehensive index (Government Code Section 40801). Maintain records readily reflecting the financial condition of the City, unless transferred to the Director of Finance (Government Code Section 40802 & 40805.5). Cause to be published a summary of the city's financial report (Government Code Section 40804). Maintain a book of ordinances, properly certified and comprehensively indexed (Government Code Section 40806). Custodian of City Seal (Government Code Section 40811). Perform such additional duties as are prescribed by ordinance (Government Code Section 40812). Administer Oaths, Affirmations and Certifications (Government Code Section 40814). Maintain custody of city records (Government Code Section 40808). Serve as Clerk to the Council and act as Secretary to the Redevelopment Agency (Government Code Section 36814) Conduct annexation proceedings (Government Code Section 3500 et seq). Countersigns General Obligation Bonds (Government Code Section 43623, 43625). Attest to subpoenas (Government Code Section 37105). Files Notices of Completion (Government Code Section 34080). Files various name change instruments (Government Code Section 34092). Files official bonds (Government Code Section 36520). Attests, indexes and files resolutions, conducts elections, receives petitions relating to initiatives, referendums and recalls and duties concerning improvement district proceedings, street vacations, filing of claims, notices of public hearings, filing official of the Fair Political Practices Commission regulations and Financial Disclosure Officer, as well, as annual review of the conflict of interest code, and maintains appointive list in accordance with the Maddy Act, and is the official recorder for the City, requiring in many instances, walking documents through the recording process. Over the years, the area of Records Management has become one of paramount interest and concern, and with the establishment of the Public Records Acts and the Freedom of Information, the records management of a municipality can be of great assistance and a time saver to staff or it can become a liability. Other duties customarily assigned to the City Clerk include, receipt of documents addressed to City Council, and/or City, prepares proclamations, maintains tickler files, receives and opens bids, processes claims filed against the city in accordance with the procedures outlined by the Claims Administrator, registers voters, issues permits, collects fees and special taxes, acts as secretary to the Mayor, Council and/or City Manager, acts as Secretary to various board and commissions, notarizes documents, accepts subpoenas, and acts as City Archivist and/or Historian. Finally, compliance with the Brown Act, as to the preparation and posting of agendas, and generally the conduct of the Council meetings, in cooperation with the City Attorney, and the annual review of Council policies and procedures to assure compliance. In summation, quoting from the City Clerk handbook, "Whether the City Clerk is elected or appointed, the office held is a very special one. Traditionally, this office has been considered a main communication point between citizens and the City Council. This office is where the general public researches public records, requests information, and files complaints. The typical function of the City Clerk in the Public Relations area of city management incudes the dissemination of information about city activities, programs, improvements, and regulations to the public and the media. This is accomplished through the development and preparation of such items as community calendars, brochures, pamphlets, flyers, posters, slide shows, newsletters, press releases, correspondence, etc. Also included in this area may be coordination of special events, workshops, dedications or ground breakings, to mention a few. The City Clerk is often a sounding board for elected officials. It is important to maintain the ability to listen and remain impartial. Government serves as the basis and means for our democracy. Elected officials rely heavily on the city staff to research and supply the information they need to make sound decisions for the community they serve. The City Clerk needs to be aware of the elected officials' concerns in reviewing agenda items and other documentation from the view of not only presenting all the facts but the manner of presentation. While most communications are not expressly prepared by the City Clerk, review of these may be desirable from the public relations point of view prior to presentation in a public meeting, mailing written communications, or presentation to the media." Further statutory responsibilities include: Assurance that funds are deposited in accordance with the Public Deposit Law (Government Code Section 53679). Safe guard public funds in compliance with Government Code Sections 41022 and 53630, et seq. Provide a statement of investment policy to the City Council for adoption, with suggested topics such as types of investment, the degree of risk versus the rate of return and the degree of liquidity (Government Code Section 53646). c AGENDA NO. 8.3 STAFF REPORT DATE: December 19, 1995 TO: Honorable Mayor and City Council FROM: Pamela L. Lee, Deputy City Clerk via Pamela S. Easter, City Manager SUBJECT: Amend Council Rules and Procedures - Resolution 2194 RECOMMENDATION: Adopt Resolution No. 95- , repealing Resolution 2194 and amending Council Rules and Procedures. 8.3.1 Amend Council Meeting Time At the last meeting Council directed that the necessary steps be taken by staff to change the time of the regular Council meetings to 6:00 P.M. That process requires the amendment of the existing Council Rules and Procedures. The appropriate changes have been red lined. 8.3.2 Amend Representative Commitees Direct staff to amend Section 11.1.1 of the Resolution to reflect the existing Committees following action on agenda item 8.1. 8.3.3 Council Placement & Review of Agenda Items There had been a request by members of the Council, to provide for a policy for Council to place matters on the agenda and to provide for review of the agenda by the Mayor. Following are specific existing sections of the Resolution that iirrently address those issues. If these address Council concerns, no action need be taken. If the issues are not addressed by those sections, Council would need to direct staff to make the appropriate changes. 1 Section 2.1 - Provides that matters for Council consideration be submitted to the City Manager two weeks prior to the meeting. This allows staff the necessary time to research and prepare reports to Council on the subject matter. This process is necessary for two basic reasons. 1. In order to be in compliance with the Brown Act, staff needs the ability to research and provide information to Council, but must also be able to provide sufficient information to the public to be in compliance with the Brown Act. 2. Although the two weeks prior to a meeting seems a long time, in actuality, the agenda must be out almost a week prior to the actual meeting. Staff would recommend that the last paragraph of section 2.1 be amended to read that staff reports are due to the City Manager no later than "Monday", rather than "Wednesday", prior to the meeting. Section 10.4 - Provides that any Councilmember may request that a matter be placed on the agenda for a study session. And, unless a matter is urgent, such requests should be seven days prior to the study session. Again, for the same basic reasons as listed above, it is important to maintain a timely process, and compliance with state law. This would also allow the full Council to be informed of any requests and preserve the majority rule prior to staff being directed to expend significant man hours on issues not approved by a majority. It is important to recognize that the processes preserve the public right to know, while being cost effective and efficient. If Council would like to change the existing policies, they need to provide the appropriate direction to staff. 2 RESOLUTION NO. Wi4- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, REPEALING RESOLUTION NO. po 2094 AND APPROVING AMENDED RULES OF PROCEDURE FOR COUNCIL MEETINGS AND RELATED FUNCTIONS AND ACTIVITIES The purpose and intent of the City Council in amending and adopting these rules is to provide directory guidelines relating to the conduct of public business by or on behalf of the City Council, and in the event of any non-compliance with or violation of any provision herein, such will not be deemed to affect the validity of any action taken, unless otherwise specifically provided by law, and to comply with the Brown Act, cffcctivc April 1, 1994. All references to gender include the masculine, feminine and neuter. The City Council of the City of San Jacinto, does hereby resolve to adopt the following Rules of Procedure: 1. MEETINGS 1.1 REGULAR MEETINGS Commencing with the effective date of this resolution, April 1, 199,, the City Council of the City of San Jacinto shall hold regular meetings at the Community Center, 625 South Pico, San Jacinto, California, on the first and third Tuesday of each month, beginning at 7:30 WA P.M. If the day for a regular meeting of the Council falls on a legal holiday, no meeting shall be held on such holiday, but a regular meeting shall be held at the same hour on the next succeeding business day thereafter that is not a holiday. 1.2 ADJOURNED MEETINGS Any meeting may be adjourned to a time, place and date certain, but not beyond the next regular meeting. Once adjourned the meeting may not be reconvened. 1.3 SPECIAL MEETINGS Special Meetings may be called by the Mayor or majority of Councilmembers on 24-hour notice, as set forth in Section 54956 of the Government Code of the State of California. Only matters contained in the notice may be considered and no ordinances (other than urgency ordinances) may be adopted. 1.4 STUDY SESSIONS Members of the City Council may meet in a regular Study Session at the Community Center, 625 South Pico, San Jacinto, on the fourth Tuesday of each month, at 7:30 ,4 01 P.M. (See Section 10.1). 1.5 NOTICE OF MEETINGS Notice of regular meetings or regular study sessions is not required. Mailed or personally delivered notice is required of special meetings, unless otherwise waived. Posted notice is required of meetings adjourned by the City Clerk. Posted notice is required of all other adjourned meetings and continued public hearings (Section 54955 of the Government Code). 1.6 QUORUM Unless otherwise provided for by Resolution, a majority of the Council shall be sufficient to do business and motions may be passed 2-1 if only three Councilmembers attend. The following matters, however, require three affirmative votes: a) adoption of ordinance, b) resolutions granting franchises, and c) order for payment of money. 1.6.1 LEGALLY REQUIRED PARTICIPATION If a majority of the Council shall be disqualified to vote on a matter by reason of actual or apparent conflict of interest, the Council shall select by lot or other means of random selection, or by such impartial and equitable means as the Council shall determine, that number of its disqualified members which, when added to the members eligible to vote, shall constitute a quorum. 1.7 MEETINGS TO BE PUBLIC Study Sessions and all regular, adjourned or special meetings of the City Council shall be open to the public, provided, however, the Council may hold executive sessions from which the public may be excluded for the consideration of the following subjects: 1.7.1 LICENSE/PERMIT DETERMINATIONS To consider granting a license or permit pursuant to Government Code Section 54956.7. Action of the legislative body shall be given in open session during the meeting at which the closed session occurred or the next public meeting. All matters relating to the closes session shall be confidential except by consent of the applicant or in an action by the applicant to appeal the denial. 2 1.7.2 REAL PROPERTY TRANSACTIONS To consider negotiations prior to the purchase, sale, exchange or lease of real property and meet with negotiator. Must identify prior to such sessions the real property in question and with whom negotiator may be negotiating, pursuant to Government Code Section 54954.5 and 54956.8. 1.7. 3 ATTORNEY -CLIENT MATTERS To consider possible or pending litigation in which the City is or could be a party pursuant to Government Code Section 54956.9 and 54954.5. If action has been initiated the title of litigation must be publicly stated or posted on the agenda, including the case number, unless stated it would jeopardize the city's ability to effectuate service or process, or its ability to conclude settlement negotiations to its advantage. 1.7.4 PUBLIC SERVICES/EMPLOYMENT/LABOR NEGOTIATIONS Pursuant to Government Code Section 54954.5 and 54957 to consider matters posing a threat to public services or facilities, or the appointment, employment, evaluation of performance or dismissal of a public employee or to hear complaints or charges brought against such person or employee by another person or employee unless such employee requests a public session. The Council may exclude from any scheduled session during the examination of a witness any or all other witnesses in the matter being investigated, and to instruct representatives concerning discussions with employee organizations and unrepresented employees regarding salaries and fringe benefits. 1.7.5 MULTI -JURISDICTIONAL DRUG LAW ENFORCEMENT AGENCY Council may hold closed sessions pursuant to Government Code Section 54957.8 if applicable and necessary. 1.8 EXECUTIVE SESSION MINUTES Pursuant to Section 54957.2 of the California Government Code, the City Clerk may be required to attend an executive session of the City Council and keep and enter in a minute book a record of topics discussed and decisions made at each meeting. The confidentiality of such minutes shall be maintained pursuant to said section of the Government Code Section 54957.2. 2. ORDER OF BUSINESS 2.1 AGENDA The order of business of each meeting shall be as contained in the agenda prepared by the City Clerk. The agenda shall be a listing by topics of the subjects which shall be taken up for consideration in the following order: Call to Order Moment of Silence for Reflection Pledge of Allegiance Special Presentations Public Comments Redevelopment Agency/Industrial Development Authority/Financing Authority Consent Calendar Continued Items Public Hearings City Departments Mayor and Councilmember Reports/Discussions Closed Sessions Adjournment Except with majority consent of the Council, items may not be taken out of order. Items to be considered for City Council action shall be submitted to the City Manager no later than two weeks prior to the meeting for consideration. Staff reports for Council action shall be submitted to the City Manager no later than -Wednesday i preceding the Tuesday meeting. All reports shall be submitted on the proper form with complete information as to the subject matter, recommendation, fiscal impact, and contain the necessary attachments, exhibits and approving signatures. 2.2 DELIVERY OF AGENDA Barring insurmountable difficulties, the agenda shall ordinarily be delivered to Councilmembers each Thursday preceding the Tuesday meeting to which it pertains. The agenda shall also be available to the general public at the time it is delivered to the City Council. 2.3 CALL TO ORDER Before proceeding with the business of the Council, the City Clerk shall record the names of those Councilmembers present and they shall be entered in the minutes. 4 2.4 PUBLIC COMMENTS Any person may address the Council on any subject pertaining to city business not listed on the agenda during the Public Comments portion of the meeting. A limitation of three (3) minutes shall be set for each person desiring to address the Council during the Public Comments designation on the agenda (See 5.2). Public Comments on items listed on the agenda will be allowed as those items come up for consideration by the Council. 2.5 CONSENT CALENDAR Items of routine nature, and non -controversial, shall be place on the consent calendar. All items may be approved by one blanket motion upon unanimous consent. Any Councilmember may request that any items be withdrawn from the consent calendar for separate consideration. However, any Councilmember may abstain from voting on any consent calendar item without requesting its removal from the consent calendar, and the City Clerk shall record such abstentions in the minutes. 2.5.1 APPROVAL OF MINUTES Unless requested by a majority of the City Council, minutes of the previous meeting may be approved without public reading if the City Clerk has previously furnished each Councilmember with a copy thereof. Minutes shall be prepared in accordance with the agenda format and as consistent as needed for the purpose of indexing legislative history. Minutes shall contain the necessary information for auditing and providing a clean paper trail and in no event anything less than the subject matter for consideration, the fiscal impact, identify contracting firms and individuals, and the action taken. With the exception of identifying individuals addressing the Council, and their general remarks, the comments of Council shall be noted only when revising or amending a matter. The minutes shall reflect only the motion and vote of the Council unless a Councilmember notes he wishes the record to reflect the purpose of his dissenting on a matter. Abstentions by Councilmembers shall be so stated along with their basis for such abstentions. 2.6 PUBLIC HEARINGS Generally, Public Hearings, other than those of a quasi-judicial nature, shall be conducted in the following order: Staff Review Questions of Staff by Council Hearing Opened by Mayor Proponents Testimony 5 Opponents Testimony Proponents Rebuttal Hearing Closed by Mayor to Public Testimony Questions by Council Discussion by Council Action by Council Questions or comments from the public shall be limited to the subject under consideration. Depending upon the extent of the agenda, and the number of persons desiring to speak on an issue. The Mayor may, at the beginning of the hearing, limit testimony to three (3) minutes per individual. Any person may speak for a longer period of time, upon approval of the City Council, when this is deemed necessary in such cases as when a person is speaking as a representative of a group or has graphic or slide presentation requiring more time. Quasi-judicial hearing shall be conducted in accordance with the principles of due process, and the City Attorney shall advise the City Council in this regard. In any hearings before the City Council, notice of which is to be published or posted, if the City Council, or any member thereof, or a proponent or opponent of the matter requests that any or all participants in the proceedings testify under oath or affirmation, the making of such request shall be set forth in the notice of hearing. Additionally, the notice of hearing shall state that the giving of testimony under oath or affirmation shall be voluntary as to each person wishing to be heard in the matter, and that any person who has a question or concern regarding the giving of testimony under oath or affirmation should consult an attorney of his or her own choosing and at his or her own expense. Each person testifying under oath or affirmation in any such proceedings shall, before testifying, state on the record that he or she agrees to testify under oath or affirmation in the matter and has had an opportunity to consult with an attorney of his or her own choosing in respect thereto. Notices of hearings shall be in accordance with Government Code Section 54954.6 as well as any other applicable codes. 3. PRESIDING OFFICER 3.1 PRESIDING OFFICER (a) The Mayor shall be the Presiding Officer at all meetings of the Council. In the absence of the Mayor, the Mayor Pro Tem shall preside. In the absence of both the Mayor and Mayor Pro Tem, the Council shall elect a temporary presiding officer to serve until the arrival of the Mayor or the Mayor Pro Tem or until adjournment, whichever first occurs. 6 (b) The Council shall meet annually to choose one of its number as Mayor and another of its number Mayor Pro Tem. In the years in which a general municipal election is scheduled, such meeting shall be held on the Tuesday after the election canvass. In the years in which no general municipal election is scheduled, such meeting shall be held on the first Tuesday of the month which falls twelve (12) months after the most recent general municipal election. (c) Selection of the Mayor and Mayor Pro Tem shall occur at a regularly scheduled evening meeting of the Council. The City Clerk shall preside at the portion of the Council meeting which is concerned with the nomination for the selection of the Mayor. (d) Nominations for the office of Mayor or Mayor Pro Tem may be made by any member of the Council and need not be seconded in order to be effective. Each selection shall be by three or more affirmative votes. In the event that no person receives three or more votes in the selection process for one or both offices, the selection process shall be repeated immediately provided, however, that the two persons receiving the highest number of votes in the preceding selection process shall be the only nominees for the office to be filled. If, upon repeating the selection process for Mayor or Mayor Pro Tem, no person has yet received three affirmative votes for such office, the Council may either repeat the selection process until the officer has been duly selected or may continue the selection to the next regular meeting of the Council. (e) Voting in the selection of Mayor and Mayor Pro Tem shall be by written ballot unless the Council, by three or more affirmative votes, determines to conduct the selection process by voice vote. If by written ballot, the vote of each member of the Council shall remain undisclosed until all votes have been cast and have been logged with the City Clerk, at which time the Clerk shall read aloud into the minutes of the Council the identity of the voting Councilmember and the name of the person for whom such member is voting. The written ballot shall be public documents and shall be retained during the selection process which is not governed by this Section 3.1. (f) Except as provided in Subsection (g) and (h) of this Section 3.1, the Mayor and Mayor Pro Tem selected pursuant hereto shall serve until the next meeting scheduled for selection of Mayor and Mayor Pro Tem pursuant to Subsection (b) of this Section 3.1, and thereafter until their successors have been duly selected. (g) The offices of Mayor and Mayor Pro Tem shall be deemed vacant upon the happening of any of the following: (1) The death of the holder of such office; (2) The loss or resignation from membership on the Council by the holder of such office; (3) The acceptance by the Council of the resignation from such office by the holder thereof. 7 (h) At its first regular meeting after the occurrence of a vacancy created by one of the foregoing events, the Council shall select a successor to such office pursuant to the selection procedures established by this Section 3.1. 3.3 PARTICIPATION OF PRESIDING OFFICER The Presiding Officer may move, second, and debate from the Chair, subject only to such limitations of debate as are imposed on all Councilmembers, and he shall not be deprived of any of the rights and privileges of a Councilmember by reason of his acting as Presiding Officer. However, the Presiding Officer is primarily responsible for the conduct of the meeting. If he desires to personally engage in extended debate on questions before the Council, he should consider turning the Chair over to another member. 3.4 QUESTION OR MOTION TO BE STATED The Presiding Officer shall verbally restate or request the City Clerk to restate each question or motion immediately prior to calling for the vote. Following the vote the Presiding Officer shall verbally announce whether the question carried or was defeated. The Presiding Officer may also publicly state the effect of the vote for the benefit of the audience before proceeding to the next item of business. 3.5 SIGNING OF DOCUMENTS The Mayor, or Mayor Pro Tem, in the absence of the Mayor, shall sign ordinances, resolutions and documents necessary to the conduct of City business adopted by the City Council. The City Clerk or Deputy City Clerk shall attest to the signature of the Mayor or Mayor Pro Tem. 3.6 MAINTENANCE OF ORDER The Mayor or Presiding Officer is responsible for the maintenance of order and decorum at all times. No person is allowed to speak who has not first been recognized by the Chair. All questions and remarks shall be addressed to the Chair. 4. RULES, DECORUM, AND ORDER 4.1 POINTS OF ORDER The Presiding Officer shall determine all Points of Order subject to the right of any Councilmember to appeal to the Council. If any appeal is taken, the question shall be, "Shall the decision of the Presiding Officer be sustained?" in which event a majority vote shall govern and conclusively determine such question of order. 4.2 DECORUM AND ORDER - COUNCILMEMBERS (a) Any Councilmember desiring to speak shall address the Chair and, upon recognition by the Presiding Officer, shall confine himself to the question under debate. (b) A Councilmember desiring to question the staff shall address his question to the City Manager or City Attorney, in appropriate cases, who shall be entitled either to answer the inquiry himself or to designate some member of his staff for that purpose. (c) A Councilmember, once recognized, shall not be interrupted while speaking unless called to order by the Presiding Officer; unless a Point of Order is raised by another Councilmember; or unless the speaker chooses to yield to questions from another Councilmember. (d) Any Councilmember called to order while he is speaking shall cease speaking immediately until the question of order is determined. If ruled to be in order, he shall be permitted to proceed. If ruled to be not in order, he shall remain silent or shall alter his remarks so as to comply with the rules of the Council. (e) Councilmembers shall accord the utmost courtesy to each other, to city employees, and to the public appearing before the Council and shall refrain at all times from rude and derogatory remarks, reflections as to integrity, abusive comments and statements as to motives and personalities. (f) Any Councilmember may move to require the Presiding Officer to enforce rules and the affirmative vote of a majority of the Council shall require him to so act. 4.3 DECORUM AND ORDER - EMPLOYEES Members of the administrative staff and employees of the city shall observe the same rules of procedure and decorum applicable to members of the Council. The City Manager shall insure that all City employees observe such decorum. Any staff members, including the City Manager, desiring to address the Council or members of the public shall first be recognized by the Chair. All remarks shall be addressed to the Chair and not to any one individual Councilmember or member of the public. 9 4.4 DECORUM AND ORDER - PUBLIC Members of the public attending Council meetings shall observe the same rules of order and decorum applicable to the Council. Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending the Council meeting may be ordered to leave the room by the Presiding Officer and such person may be barred from further audience before the Council. Unauthorized remarks from the audience, stamping of feet, whistles, yells and similar demonstrations shall not be permitted by the Presiding Officer, who may order such offenders to leave the room. Aggravated cases shall be prosecuted on appropriate complaint signed by the Presiding Officer. 4.5 ENFORCEMENT OF DECORUM As set forth in Government Code Section 54957.9, in the event that any meeting is willfully interrupted by a group or groups of persons so as to render the orderly conduct of such meeting unfeasible and order cannot be restored by the removal of individuals who are willfully interrupting the meeting, the members of the Council may order the meeting room cleared and continue in session. Only matters appearing on the agenda may be considered in such a session. Duly accredited representatives of the press or other news media, except those participating in the disturbance, shall be allowed to attend any session held pursuant to this section. Nothing in this section shall prohibit the Council from establishing a procedure for readmitting an individual or individuals not responsible for willfully disturbing the orderly conduct of the meeting. 4.6 PERSONAL PRIVILEGE The right of a member to address the Council on a question of personal privilege shall be limited to cases in which his integrity, character, or motives are assailed, questioned or impugned. 4.7 CONFLICT OF INTEREST All Councilmembers are subject to the provisions of California Law, such as Chapter 7, Title 9, of the California Government Code, relative to conflicts of interest, and to conflict of interest codes adopted by the City. Any Councilmember prevented from voting because of a conflict of interest shall refrain from debate and voting. Such Councilmember may choose to leave the Council Chambers during debate and voting on the issue. 10 4.8 LIMITATION OF DEBATE Councilmembers normally should speak not more than once upon any one subject until every other Councilmember choosing to speak thereon has spoken. Members shall limit their statements to five (5) minutes each time they have the floor, unless the Council, by majority vote approves an extended period. 4.9 DISSENTS, PROTESTS, AND COMMENTS Any member shall have the right to express dissent from, or protest to, or comment upon, any action of the Council and have the reason entered in the minutes. If such dissent, protest or comment is desired to be entered in the minutes, this should be made clear by language such as, "I would like the minutes to show that I am opposed to this action for the following reasons..." 4.10 RULINGS OF CHAIR FINAL UNLESS OVERRULED In presiding over Council meetings, the Mayor, Mayor Pro Tem, or temporary Presiding Officer shall refer to "Roberts Rules of Order" to decide all questions of interpretation of these rules, points of order or other questions of procedure requiring rulings. Any such decision or ruling shall be final unless overridden or suspended by majority vote of the Councilmembers present and voting, and shall be binding and legally effective for purposes of the matter under consideration. ADDRESSING THE COUNCIL 5.1 MANNER OF ADDRESSING THE COUNCIL (a) Any member of the public desiring to address the Council shall proceed to the podium and wait to be recognized by the Presiding Officer. After being recognized, he shall state his name and address for the record. (b) All remarks and questions shall be addressed to the Chair and not to any individual Councilmember, staff member or other person. During a public hearing, all remarks shall be limited to the subject under consideration. No person shall enter into any discussion without being recognized by the Presiding Officer. (c) Any member of the Council who has been recognized by the Presiding Officer of the Council for such purpose may address or respond to a member of the public who has addressed the Council pur§uant thereto. Such address or response shall be exercised only once for each member of the public, shall not exceed three minutes in length, and shall be deemed to express the individual position or opinion of the Councilmember offering the same and shall not be construed to bind the Council or the City in any manner. Unless otherwise directed by the Council, the restrictions 11 imposed by this Subsection (a) shall apply only to those portions of the Council agenda during which members of the public are permitted to make public comments to the Council. 5.2 TIME LIMITATION Any member of the public desiring to address the Council shall limit his statement to three (3) minutes unless further time has been granted by the Presiding Officer in the individual case, or in accordance with Section 2.6. 5.3 ADDRESSING THE COUNCIL AFTER MOTION IS MADE After a motion has been made, or after a public hearing has been closed, no member of the public shall address the Council without first securing permission by a majority vote of the Council. 5.4 LIMITATIONS REGARDING PUBLIC COMMENTS AND REPORTS The making of public comments to the Council by any member of the public during the "Public Comments" portion of the agenda shall be subject to the following limitations: 5.4.1 At any time, before or after the public comments is commenced, the Presiding Officer may request to direct the communication to the City Manager or other appropriate staff member during regular business hours, or in writing for subsequent submittal to Councilmembers, pursuant to Section 5.5. 5.4.2 The Presiding Officer may limit the number of speakers heard on non - agenda topics at a single meeting. Those whose presentations are postponed shall be given priority at the next meeting during the "Public Comments" agenda item. 5.4.3 If it appears that several speakers desire to speak regarding a single topic, the Presiding Officer may reasonably limit the number speaking as to each side of an issue. In this regard, preference may be given to speakers who represent groups of persons who have designated a spokesperson. 5.4.4 No public comments shall be allowed to include charges or complaints against any employee of the City, regardless of whether such employee is identified in the presentation by name or by any other reference which tends to identify him. All charges or complaints against employees shall be submitted to the City Manager for appropriate action, and may also be submitted to members of the Council by written communication, in accordance with Government Code Section 54957 to protect the rights of employees. 12 5.4.5 No section or subsection of this resolution shall be construed as to prohibit the right of the public to the criticism of the policies, procedures, programs, or services of the city or the acts or omissions of the City Council. 5.5 WRITTEN CORRESPONDENCE The City Manager is authorized to receive and open all mail addressed to the Council as a whole and give it immediate attention to the end that all administrative business referred to in said communications, and not necessarily requiring Council action, may be disposed of between Council meetings. A copy of such communication shall be provided to each Councilmember marked "Information Only". Any communication relating to a matter pending, or to be brought before the City Council shall be included in the agenda packet for the meeting at which such item is to be considered. Letters of appeal from administrative or commission decisions shall be processed under applicable provisions of City ordinances. Copies of all other communications sent to the Council will be transmitted to them. 5.6 PERSONS AUTHORIZED TO BE WITHIN THE DIOCESE No person except the City officials shall be permitted within the diocese area in front of the Council table without the invitation or consent of the Presiding Officer. 6. MOTIONS 6.1 PROCESSING OF MOTIONS When a motion is made and seconded, it shall be stated by the Presiding Officer before debate. A motion so stated shall not be withdrawn by the mover without the consent of the person seconding it. 6.2 MOTIONS OUT OF ORDER The Presiding Officer may at any time, by majority consent of the Council, permit a member to introduce an ordinance, resolution, or motion out of the regular agenda order. 13 6.3 DIVISION OF QUESTION If the question contains two or more divisionable propositions, the Presiding Officer may, and upon request of a member shall, divide same. 6.4 PRECEDENCE OF MOTIONS When a motion is before the Council, no motion shall be entertained except the following, which shall have precedence in the following order: a) Adjourn b) Fix Hours of Adjournment c) Table d) Limit or Terminate Discussion e) Amend f) Postpone 6.5 MOTION TO ADJOURN (NOT DEBATABLE) A motion to adjourn shall be in order at any time, except as follows: a) When repeated without intervening business or discussion. b) When made as an interruption of a member while speaking. c) When discussion has been ended, and vote on a motion is pending, and d) While a vote is being taken. A motion to adjourn "to another time" shall be debatable only as to the time to which the meeting is adjourned. 6.6 MOTION TO FIX HOUR OF ADJOURNMENT Such a motion shall be to set a definite time at which to adjourn and shall be undebatable and shall be unamendable except by unanimous vote. 6.7 MOTION TO TABLE A motion to table shall be used to temporarily by-pass the subject. A motion to table shall be undebatable and shall preclude all amendments or debate of the subject under consideration. If the motion shall prevail, the matter may be "taken from the table" at any time prior to the end of the next regular meeting. 14 6.8 MOTION TO LIMIT OR TERMINATE DISCUSSION Such a motion shall be used to limit or close debate on, or further amendment to, the main motion and shall be undebatable. If the motion fails, debate shall be reopened; if the motion prevails, a vote shall be taken on the main motion. 6.9 MOTION TO AMEND A motion to amend shall be debatable only as to the amendment. A motion to amend an amendment shall be in order, but a motion to amend an amendment to an amendment shall not be in order. An amendment modifying the intention of a motion shall be in order, but an amendment relating to a different matter shall not be in order. A substitute motion on the same subject shall be acceptable, and voted on before a vote on the amendment. Amendments shall be voted first, then the main motion as amended. 6.10 MOTION TO CONTINUE Motions to continue to a definite time shall be amendable and debatable as to propriety of postponement and time set. 7. VOTING PROCEDURES 7.1 VOTING PROCEDURE In acting upon every motion, the vote shall be taken by mechanical means and the vote on each motion shall be entered in full upon the record. Members shall respond "aye", "nay" or "abstain", and any Councilmember not responding "no" or "abstain" or otherwise registering an objection shall have his vote recorded as "aye". In the event of a malfunction of the mechanical voting apparatus, the order of voting shall be alphabetical with the Mayor voting last. The City Clerk shall call the names of all members seated when a roll call vote is ordered or required. 7.2 ROLL CALL VOTING Every ordinance (other than urgency ordinances) and any resolutions or orders for franchise or payment of money require three (3) affirmative votes. Urgency ordinance require four (4) affirmative votes. Any question before the Council shall not require a roll call vote unless demanded by -any member. It shall not be in order for members to explain their vote during the vote. Any member may change his vote before the next order of business. 15 7.3 FAILURE TO VOTE Every Councilmember should vote unless disqualified for cause. 7.4 RECONSIDERATION Any Councilmember who voted with the majority may move a reconsideration of any action at the same meeting. After a motion for reconsideration has once been acted upon at the same meeting, no other motion for a reconsideration thereof shall be made without unanimous consent of the Council at the same or subsequent meetings. 7.5 TIE VOTES Tie votes shall be lost motions. When all Councilmembers are present, a tie vote on whether to grant an appeal from official action shall be considered a denial of such appeal unless the Council takes other action to further consider the matter. If a tie vote results at a time when less than all members of the Council are present, the matter shall automatically be continued to the agenda of the next regular meeting of the Council, unless otherwise ordered by the Council. 8. RESOLUTIONS 8.1 DEFINITIONS As a rule of thumb, it can be said that legislative acts of the City Council (usually a rule of public conduct for long-term application) are taken by ordinance, whereas more routine business and administrative matters (usually more temporary and transitory in nature) are accomplished by resolutions. The term "resolution" in its general sense will note any action taken affirmatively via a vote of the Council, other than one taken by ordinance. As used in this City, however, two terms are in general used to denote such (non -ordinance) actions: "resolution", and "motion" (thereafter recorded by minute entry). Technically, all three are equally as legally effective and binding; they vary in the formality of respective memorialization. The most formal is referred to locally as a "resolution". This, in addition to being referenced in the minutes, will be recorded by a separate document, numbered in sequence and preserved in a separate set of books. Such "resolutions" are used in this City for various reasons, such as when specifically required by law, when needed as a separate indentiary document to be transmitted to another governmental agency, or where the frequency of future reference back to its content warrants a separate document (with the additional "whereas" explanatory material it often recites) to facilitate such future reference and research. 16 A "motion" (assuming it was one which passed) is a Council action which is recorded simply by an item entry in the minutes of the meeting at which it was accomplished, and no separate document is made to memorialize it. 8.2 RESOLUTIONS PREPARED IN ADVANCE Where a resolution has been prepared in advance, the procedure shall be: motion, second, discussion, vote pursuant to methods prescribed in Section 7.1, and result declared. It shall not be necessary to read a resolution in full or by title except to identify it. Any member may require that the resolution be read in full. 8.3 RESOLUTIONS NOT PREPARED IN ADVANCE Where a resolution has not been prepared in advance, the procedure shall be to instruct the City Manager or the City Attorney to prepare a resolution for presentation at the next Council meeting. 8.4 URGENCY RESOLUTIONS In matters of urgency, a resolution may be presented verbally, in motion form together with instructions for written preparation for later execution. After the resolution has been verbally stated, the voting procedure in 8.2 above shall be followed. Urgency resolutions shall be avoided except when absolutely necessary; and shall be avoided entirely when resolutions are required by law, improvement acts, zoning matters, or force account work on public projects. Where the resolution has been drafted in written form, either before or during the meeting, this paragraph shall not be deemed applicable. 9. ORDINANCES 9.1 INTRODUCTION AND ADOPTION OF ORDINANCES Ordinances shall not be passed within five days of their introduction, or at other than a regular meeting or at any adjourned regular meeting. However, an urgency ordinance may be passed immediately upon introduction and either at a regular or special meeting. Except when, after reading the title, further reading is waived by regular motion adopted by unanimous vote of the Councilmembers present, all ordinances shall be read in full, either at the time of introduction or passage. When ordinances, other than urgency ordinances, are altered after introduction, they shall be reintroduced only at a regular or at an adjourned meeting held at least five days after alteration. Correction of typographical or clerical errors are not alterations within the meaning of this section. 17 9.2 EFFECTIVE DATE All ordinances, except as provided in Section 36937 of the Government Code, shall take effect 30 days after adoption, but may be made operative at such later date as may be designated in the ordinance. 9.3 PUBLISHING It shall be the duty of the City Clerk to publish a summary of all ordinances in accordance with Section 36933 of the Government Code within 15 days after adoption. 9.4 URGENCY ORDINANCES All urgency ordinances must receive four (4) affirmative votes to be adopted and to become effective immediately. If such an ordinance fails to receive 4/5ths majority, it may thereafter be considered and passed in the same manner as regular ordinances. 10. STUDY SESSIONS 10.1 STUDY SESSIONS Councilmembers able to attend scheduled study sessions will meet at the Community Center, 625 South Pico, San Jacinto, on the fourth Tuesday of each month (and such other times as deemed necessary) at 7-4A—NO P.M. for the purpose of reviewing the agenda for a City Council meeting, discussion of special subjects of immediate concern; and meeting and conferring with City Commissions, Committees, Boards; Civic Organizations; and City Officials relative to pending City business. The time for sessions as specified may be altered by the City Council or by the Mayor, on individual occasions when appropriate, to the convenience of the Councilmembers, provided that when this occurs, written notice of the change shall be provided in accordance with the standard noticing requirements. 10.2 OPEN TO THE PUBLIC Study sessions shall at all times be open to the public and the news media, except executive sessions held at such times pursuant to Government Code. 10.3 PURPOSE Study sessions are not intended to constitute a meeting of the City Council and they may be carried on regardless of the number of Councilmembers in attendance. 18 At such study sessions, no formal action shall be taken, no motion shall be offered, nor debates entered into; the sole purpose of said meetings being to provide background information to members of the City Council and to allow Councilmembers to ask questions. This shall not, however, be deemed to apply with respect to executive sessions. 10.4 AGENDA The agenda for each study session shall be prepared and posted in accordance with the same rules applicable to regular City Council meetings. Any Councilmembers may request that a matter be placed on the agenda for a study session. Except in urgent situations, Councilmembers should submit, on the appropriate form, such request seven (7) working days before a study session, along with any available supporting information. 11. CITY COUNCIL SUBCOMMITTEES 11.1 The City Council or Mayor may designate as necessary subcommittees. No more than two members of the City Council shall be appointed to a single subcommittee and any vacancy shall be filled in the same manner as the original appointment. Any staff support necessary shall be provided by the City Manager representation and/or other staff at the direction of the City Manager. 11.1.1 REPRESENTATIVE: The Mayor shall select representatives, with confirmation by the full Council, to other agency committees, who shall serve for a term of one year. The Mayor shall review these appointments annually, upon any vacancy, or as deemed necessary, for the continuing necessity. Such subcommittees will receive staff support from other agencies, including any needs to comply with the Brown Act. The representative appointments are for; Childcare • EMWD Servicc Aroa Study Committoc 4, Gang Task Forcc, Groundwater Association, Riverside Transit Agency (RTA), Valley Teen Task Force, Western Riverside Council of Government (WRCOG) uU/aiiUiUioiaLiaifruai / Vii/,e /iaiiivuiaiiiuualaoarl!!/aiiaiiioruaiooio�lrro�aioaLl)�ra�o��L(liO�����ao��Ll6l//���� 19 11.1.2 STANDING: The City Council shall determine the need for and appoint Standing Subcommittees as deemed necessary. Such Subcommittees will require staff support and meet the requirements of the Brown Act and will be reviewed annually, upon any vacancy, or as deemed necessary for continuing necessity. 11.1.3 AD HOC: The Mayor shall appoint ad hoc subcommittees as deemed necessary and as such would not be required to meet requirements of the Brown Act. 11.2 COUNCIL SUBCOMMITTEE POLICIES 11.2.1 PURPOSE The purpose of Council Subcommittees are to act as sounding boards and fact finding for the City Council on various matters concerning pertinent issues which are brought to the attention of Councilmembers or City staff. 11.2.2 POLICY It shall be the policy of each subcommittee to review the issues which are brought before the subcommittee and provide feedback to staff for consideration by the full Council. 11.2.3 POWERS The subcommittees shall act as a fact finding body only, and have no authority to act independently in the decision making process, but shall instead report back to the full Council. 11.2.4 PROCEDURES The subcommittees shall meet as necessary, at the call of a subcommittee member, the Council or no less than quarterly depending upon the type of subcommittee. Representative staff shall prepare an informal agenda listing the topics to be covered at each meeting. The City Manager shall designate the staff representation, who shall be present at each meeting to present information and provide follow up actions. 20 12. COUNCIL APPOINTED CITIZEN BOARDS/COMMISSIONS/COMMITTEES The purpose of this procedure is to outline those actions that will be taken in appointing members of the City of San Jacinto Boards, Commissions and Committees. 12.1 THE MADDY ACT The Maddy Act takes into consideration the vast and largely untapped reservoir of talent among the citizenry that is not aware of the opportunities for participation on advisory boards and commissions. For that reason, the Maddy Act was enacted for maximum public awareness of both regulatory and advisory boards and commissions open for appointments by the City Council (Government Code Section 54970). 12.2 APPOINTMENTS LIST On or before December 31 of each year the City Clerk shall cause to be posted a list of appointments of all ongoing boards, commissions and committees which are appointed by the City Council. This list must include where and when they meet, the present membership and terms of office for each member and the necessary qualifications for the position (Government Code Section 54972). 12.3 AVAILABILITY TO PUBLIC One month prior to the scheduled expiration of a board or commission term of office, the City Clerk shall give notice of such expiration and qualifications for the position in a posted notice and a press release to the newspapers of general circulation within the City. Appointment to that vacancy shall not be made prior to 10 working days after the release of such notice (Government Code Section 54974). 12.4 NOTIFICATION OF INCUMBENT The incumbent whose term is expiring will be given notice of the expiration of the term of office and requested to submit a letter requesting reappointment to an additional term if that is their desire. 12.5 UNSCHEDULED VACANCIES Whenever an unscheduled vacancy occurs due to resignation, death, termination or other reason, the same noticing -will be accomplished as for a scheduled vacancy, within 20 days of the occurrence of the vacancy. Appointment to that vacancy shall not be made prior to 10 working days after the release of such notice (Government Code Section 54974). 21 12.6 SUBMISSION OF CANDIDATES TO THE COUNCIL A list of candidates requesting appointment to a term of office will be submitted to the City Council for their consideration at it's next regular meeting. 12.7 INTERVIEWS Any City Councilmember may request a time set for interviewing candidates for appointment, at which time all Councilmembers may participate in the interview process. If more than two Councilmembers participate in the interview session, it will be an open meeting with notice given and the public invited. 12.8 FOLLOW-UP AFTER APPOINTMENTS After the City Council has appointed a candidate to fill a position, the City Clerk shall notify the new appointee, including such information as their term of office, when and where they meet and the staff member to contact if they have questions. In addition, the appropriate staff contact shall be notified of the appointees name, address and phone number for follow up. The City Clerk shall also notify unsuccessful candidates, thanking them for their interest in serving the City of San Jacinto. THE CITY COUNCIL OF THE CITY OF SAN JACINTO DOES HEREBY RESOLVE to adopt the foregoing amended rules and procedures for the City of San Jacinto to be effective immediately. APPROVED AND ADOPTED THIS-5th day of April, 1994 , by the following vote: AYES: Hafliger, Williams, Leahy, Solorio NOES: Norm ABSENT: Vacant Seat ABSTAIN: ATTEST: Dave Anderson City Clerk Is/ e Q� /n/ fin♦ Williams 11 Aayor l ro T r City Clerk 22 Mayor STAFF REPORT To: Honorable Mayor and Councilmembers From: Pamela S. Easter Date: December 19, 1995 Subject: COUNCIL TEAMBUILDING/GOAL SETTING WORKSHOP With three new Councilmembers, the City Council should consider holding a teambuilding and goal setting workshop in the next month or so. There are several options for the City Council to consider: 1) Conduct a teambuilding and goal setting session here in San Jacinto for the San Jacinto City Council. A facilitator could be retained to work with the City Council, who has experience in working with City Councils in teambuilding and goal setting. 2) Participate in the upcoming League of California Cities City Council -City Manager Leadership Team Workshop, scheduled for January 24-26 in Pomona for the teambuilding portion. (Information on the Workshop is attached). And, for the goal setting portion, pursue finding a local government official to facilitate for either no charge or for a small honorarium. In regards to funding, the previous City Council had cut the Councilmembers' travel and training budget for 1995-96 from $13,700 to $5,000. To date, $362 has been spent in the account. Therefore, there is funding for the Council to hold some type of teambuilding/goal setting sessions, if you choose. u • 111111ur 1IU•• 1111111111111. California Cities Work Together League of California Cities 1400 K STREET • SACRAMENTO, CA 95814 • (916) 658-8200 City Council - City Manager Leadership Team Workshop Wednesday - Friday, January 24 - 26, 1996 Kellogg West Center Cal State Polytechnic University 3801 West Temple Avenue Pomona, CA 91768 714/869-2222 Who Should Attend 4 Mayors 3 Council Members 3 City Managers What You Will Learn Skills to improve communications among the members of your policy team How to better fulfill your individual roles as council members How to negotiate for what you want without giving in How to better make decisions as a group What you and your colleagues need to make decisions and how to get it Leadership and communication skills you can use in all aspects of life How to create a climate to find common ground This workshop will enable you to assess and improve your working relationships at the top level of the city's leadership, while still respecting honest differences in opinions, principles and approaches to problems. The workshop will not, however, provide a forum for team members to discuss specific substantive issues before the city. In fact, workshop participants are advised not to engage in such discussions. The sessions emphasize team -building issues which are of general interest to city officials. Unlike other League conferences;, the format of the session is not conducive to participating by spouses or guests of participants. Spouse or guest attendance is therefore discouraged. The minimum number of participants from each city is three (two elected officials and the city manager). Cities participating in the past have found it best to have the full council participate. The workshop site was selected for its appropriateness to the format of the sessions. The site offers a quiet setting perfect for concentrating on team -building skills. Because of the nature of the sessions, all who register must commit to arrive on time and stay for the entire session. yyyyyyy Wednesday - Friday, June 5 - 7, 1996 Stanford Sierra Camp Fallen Leaf Lake South Lake Tahoe, CA 96158 916/541-1244 Be sure to register early because space is limited. Only advance registration is available for this workshop. Registration Deadline is: Wednesday, November 27, 1995 for January 1996 Session Wednesday, April 17, 1996 for June 1996 Session Preliminary Program Day 1 3:00 - 4:30 pm Arrive ,and Check -In 4:30 - 6:30 pm Opening Session: Orientation and Agenda Building 6:30 - 8:00 pm Dinner 8:00 - 10:00 pm Session: Two: Leadership and Influence Day 2 8:00 am Breakf tst 9:00 - 10:15 am Session Three: Understanding Influence 10:30 am - noon Session: Four: Understanding Flexibility noon - 2:00 pm Lunch 2:00 - 4:00 pm Sessions Five: Using Influence Through Negotiation 4:15 - 6:00 pm Session Six: Achieving Agreement Without Giving In 6:30 - 7:30 pm Dinner 7:30 - 9:00 pm Session Seven: Understanding Interests vs. Position Day 3 8:00 am Breakf rst 9:00 - 10:15 am Session Eight: Elements of Team Building for Policy Makers 10:30 am - noon Session Nine: Personal Applications — noon - 1:00 pm Lunch .and Closure 1:00 pm Adjourn Reminder: The Ralph M. Brown Act does not apply to conferences simply because a majority of the city council or other covered body attends. However, a majority of the body may not discuss among themselves specific substantive issues at such conferences. Any such discussion is subject to the Brown Act and must occur in a meeting which complies with its requirements. Registration Fee The workshop requires a minimum of three officials, the City Manager and two elected officials (Mayor or Council Member), to be registered. Registration priority will be given to larger teams with more elected officials. Because of the importance that participants be in residence at the workshop, no registrations will be accepted for only the workshop and not the lodging and meals. The registration includes lodging for both nights and all meals as well as the workshop costs, materials, books, breaks, etc. This along with the fact that attendance is limited in order to provide for maximum involvement by all participating, requires a registration fee of $2,500.00 for the minimum team of 3, plus $500.00 per each additional official. For any questions regarding registration, please contact the Conference Registration Office at 510/283-2113. Refund Policy If a team must cancel before the deadline, any registration fees paid above the non-refundable $200/person deposit will be refunded. If an official or team must cancel after the deadline, a refund of $250/person will be made until December 13, 1995 for the January 1996 session, and May 3, 1995, for the June 1996 session; after that date no refunds can be made because of contractual commitments. Payment In order to process registration, payment in full, or at least a non-refundable deposit of $200.00 per person, must accompany the attached form. Fd11 payment must be made by Wednesday, November 27, 1995 for the January 1996 session, and Wednesday, April 17, 1996 for the June 1996 session, or your spaces will be forfeited. You may pay your registration fee by (.heck, money order, Visa or Mastercard. No purchase orders. American Express or Discover cards please, If paying by credit card, you are welcome to register by faxing 510/283- 7833. To assure this program benefits all who attend, please advise us on the registration form if any attendee has a disability requiring special accommodations. Transportation Please allow sufficient travel time, to arrive at the workshop site by 4:00 pm on the first day and to stay until the workshop ends at 1:00 pm on the last day. A month prior to the workshop specific travel instructions and air fare discount information will be sent to you. If you drive, carpooling is recommended. Ontario Airport is closest to Kellogg West, about 30 minutes away. The South Lake Tahoe Airport is closest to Fallen Leaf Lake, about 20 minutes away. Allow 3 hours driving time from Sacramento. Upon confirmation of registration, additional travel information will be provided. Southwest. Discount airfares arc, available for city travel on Southwest Airlines in California. Unrestricted ticket vouchers priced at $42.00 per segment ($84.00 roundtrip) may be purchased in advance through the League Sponsored Statewide Purchasing Program by calling toll free 1 800 435-9792. Tickets ordered by the loth of each month will be received by the end of the month. If your city has not already purchased a block of ticket vouchers (minimum six segments) contact Shelley -King -McGee at the League at (916) 658-8252, for Southwest information and to request order forms. Hertz. Discount rates with unlimited mileage are available one week prior and one week after this meeting from Hertz. Call Hertz Meeting Services at 1 800 654-2240 and indicate the League of California Cities Meeting Number CV#14210. Amtrak. A 10% discount off the lowest available rail fare is available from Amtrak. For information and reservations contact Amtrak at 1 800 USA RAIL and indicate the Special Fare Code X-24E-923. Discount does not apply to additional accommodation charges for sleeping car or custom class. Workshop Leader Dr. Dave G. Jones, President, Sentient Systems, Inc., of Soquel, California, has worked with public and private organizations around the country ,and around the world to help them develop better working relationships among their leadership. In California, he has worked directly with a number of cities in this endeavorandhas served as the Director of the Continuing Education for Public Officials program, conducted in cooperation the League. He has led this workshop since its beginning in 1984. Directions Directions will be sent along with other advance preparation material about one month prior to each workshop. Cities Participating In The Past Valley,Arcata, The following cities have participated in this workshop since it began in 1984: Alameda, Apple Bakersfield, Banning, Barstow, Bell Gardens, Buena Park, Campbell, Carmel, Ceres, Claremont, Clayton, Coalinga, Compton, Coronado, Corte Madera, Cotati, Cupertino, Dana Point, Del Mar, Desert Hot Glendale, Gp ings, Diamond Bar, Duarte, Dublin, E. Centro, Encinitas, Fairfield, Foster City, Galt, Gilroy, Grand Terrace, Grover City, Hayward, Hermosa Beach, Hillsborough, Hollister, Huntington Beach, Indian Wells, Jackson, King City, La Mesa, La Verne, Lafayette, Lancaster, Lawndale, Lincoln, il Monterey, Linda, nLong Beach, Loomis, Los Alamitos, Los Altos, Manhattan Beach, Mendota, oMcWazP rl Ojai, Ortas, , Monterey Park, Moorpark, Moraga, Moreno Valley, Morro Bay, Palmdale, Palm Desert, Palm Springs, Parlier, Pasadena, Perris, Petaluma, Pleasanton, Pomona, Port�Hueneme, Porterville, Poway, Rancho Palos Verdes, Redlands, Redondo Beach, Redwood City, Rialto, Vista, San Bernardino, San Gabriel, San Luis Obispo, San Mateo, San Ramon, Santa Barbara, Santa Rosa, Santee, Seaside, Solana Beach, South Lake Tahoe, Temecula, Thousand Oaks, Tracy, Turlock, Walnut, Watsonville, West Covina, Westminster, Yucaipa and Yucca Valley. The City of Leadership Team Workshop at: Please indicate which session ycu plan to attend: Kellog West Center of Continuing Education California State Polytechnic University, Pomona January 24 - 26, 1996 Deadline: Wednesday, November 27,1995 City Cons eil - City Manager Leadership Team Workshop Registration Application wishes to register _elected officials and the city manager for the Stanford Sierra Lodge Fallen Leaf Lake, South Lake Tahoe June 5 - 7, 1996 Deadline; Wednesday, April 17, 1996 The following officials have agreed to attend this workshop. (Please indicate titles as well as names.) City Manager: Mayor/Council Members 1. Minimum Team 2. 3. 4. 5. (Substitutions may be made up to the start of the program.) Enclosed is our Payment: Deposit: $200 x ,__persons = 6_ Payment in Full: $2500 plus $500 per persons(s) above minimum 3 = $� To assure this program benefits all who attend, please advise us on the registration form if any attendee has a disability requiring special accommodations. We understand that space for this woiicshop is limited, and that other cities cannot be expected to clear their calendars to attend in our place on short notice if we cancel. Therefore, we understand that we will forfeit either our non-refundable deposit of S200/person and our reserved spaces if we do not pay lin full or cancel before the deadline; or we will forfeit our full registration fees except for $250/person if we cancel after the deadline by December 13, 1995 for the January session, and May 3, 1996 for the June session. After that date we understand no refunds will be possible because of contractual commitments. Signature of Acknowledgement by Mayor or Manager Title Please return to : League of California Cities P.O. Box 1519 Lafayette, CA 94549 510/283-2113; FAX 510/283-7833 Date (1 8.5 STAFF REPORT To: Mayor and Members of the City Council From: Pamela S. Easter Date: December 19, 1995 Subject: SCHEDULING OF SPECIAL STUDY SESSION FOR REVIEW OF 1994-95 AUDIT Conrad and Associates, the City's auditing firm, is currently completing the 1994-95 audit. In anticipation of the Council considering the audit reports, staff would like to recommend that the Council hold a study session with members of Conrad and Associates to review the audit and to ask questions that you might have. In view of your upcoming meeting schedule, it is suggested that the City Council consider holding a special study session on January 9, 1996 to review the Audit. In keeping with the Council direction, the session could begin at 6:00 p.m. Conrad and Associates' staff is available on that day.