HomeMy WebLinkAboutAgenda - Agenda Packets - Regular Meeting 11/5/1991AGENDA
SAN JACINTO CITY COUNCIL
.AND THE CITY COUNCIL SITTING AS THE
REDEVELOPMENT AGENCY AND
INDUSTRIAL DEVELOPMENT AUTHORITY
DATE: November , 1991
TIME: 3:00 p.m.
PLACE: COMMUNITY CENTER
625 South Pico
San Jacinto, California
5
STUDY SESSION
1. Northwest Improvement Area -:McNabb
2. DisctSSian of Future Study Session Items
I, Maurice Amster, do hereby certify that I caused to be posted
the foregoing agenda this 1st day of November, 1991, as required by
law,
Maurice Armster, City Clerk
Deputy City Clerk
AGENDA
SAN J'ACINTO CITY COUNCIL
AND THE CITY COUNCIL SITTING AS THE
REDEVELOPMENT AGENCY AND
INDUSTRIAL DEVELOPMENT AUTHORITY
DATE: November 5, 1991
TIME: 7:30 p.m.
PLACE: COMMUNITY CENTER
625 South Pico
San Jacinto, California
1.0 CALL TO ORDER
Roll Call
Moment of Silence for Reflection
Pledge of Allegiance
2.0 SPECIAL PRESENTATIONS
2,1 Southern California Auto Club Safety Award
3.0 CONSENT CALENDAR
All'matters listed under Consent Calendar are considered:to be
routine and will be enacted by one motion by the City Council in
the form listed.
There will be no separate discussion on these items prior to the
motion unless members of the City CoUncil,i staff or the public
requests specified items to be removed and/or discussed.
Anyone wishing to discuss a Consent Calendar item should come
forward, upon invitation of the Mayor, state their name, address
and the Consent Calendar item number. Speakers should limit
comments to three minutes.
3.1 Minutes of Regular Meeting of
RECOMMENDATION: Approve the
1991, as submitted.
3.2 Minutes of Special Meeting of
RECOMMENDATION: Approve the
1991, as submitted.
October 22 1991
Minutes of October 22,
October 29, 1991
Minutes of October 29,
3 Ordinance - Time and Location Council Meetings
RECOMMENDATION: Waive the full reading of Ordinance No.
and read by title only and introduce Ordinance No.
repealing Title 2, Chapter 2.04. Section 2.04.010 of the
Municipal Code.
ORDINANCE NO. 9 k-t`
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF SAN JACINTO, CALIFORNIA, REPEALING
TITLE 2, CHAPTER 2.04,-SECTION 2.04.010 OF
THE CITY OF SAN JACINTO MUNICIPAL CODE
RELATING TO TIME AND LOCATION OF COUNCIL MEETINGS
3.4 Warrant Register
RECOMMENDATION: Approve Warrant Nos. 26561 through 26700
dated October 31, 1991, in the amount of $662,528.80 as
submitted by the Finance Director.
Claim - Lisa Marshall
RECOMMENDATION: Claims Administrator recommends the City
Council deny the claim pursuant to Government Code
3.6 Claim Honee Michelle Larcom File #13741 MD
RECOMMENDATION: Claims Administrator recommends the City
Council deny the claim pursuant to Government Codes
3.7 Agreement for Preparation of a Parkway Master Plan
RECOMMENDATION: Approve the preparation of a Parkway
Master Plan by Kammeyer and Associates, authorize the
City Manager to negotiate an appropriate contract for the
Mayor's signature, and authorize the use of $23,410 in
Parkway Funds for the work.
3.8 Amend Engineering Services Contract NBS Lowry
Street and Storm Drain Design Esplanade between. State
Street and San Jacinto Avenue
RECOMMENDATION: Approve contract amendments in the amount
of $40,000 for Construction Engineering and
Administration Services by NBS Lowry and increase the
contract amount to $194,650.
3.9 Consultant Selection - Water and Sewer Master Plans
RECOMMENDATION: Approve the selection of Kennedy/Jenks
Consultants of Irvine to prepare Water and Sewer Master
Plans for the, City and authorize the City Manager to
negotiate an appropriate contract for a not to exceed
amount of $108,462.
3.10 Contract for Title III Funds - Fiscal Year 1991/92
RECOMMENDATION: Approve the contract with Riverside
County Office on Aging for remaining nine months of the
fiscal year for a grant in the amount of $5,260,
3.11 User Fee Study
RECOMMENDATION: Award the contract to David M. Griffith
& Associates, Ltd., in the amount of $35,000.00 plus
expenses for the purpose of conducting a study on current
City fees and charges and any other fee currently not
being addressed.
3.12 Ratification of Defense (Esplanade Associates)
RECOMMENDATION: Ratify the hiring of Orrick, Herrington
& Sutcliffe (bond counsel) to defend the suit filed
against the City and Brian McNabb.
3.13 Meridian Street Quitclaim - Rancho San Jacinto
RECOMMENDATION: Accept Quitclaim Deed dated May 22, 1991,
from William Webb Corwin; authorize the Mayor to execute
a Quitclaim to PR Equities; and authorize the release of
performance, labor and material bonds posted for the
Meridian Street improvements.
3.14 Final Map - Parcel Map 26580 (Arrowhead Pacific)
Located between the Ramona Expressway and Idyllwild
Drive, approximately 200 feet west of the intersection of
State Street and Ramona Expressway
RECOMMENDATION: Approve final parcel map 26580 and
authorize the Mayor to sign the map for recordation.
3.15 Bid Award School Crossing Warning Lights -
Esplanade/Commonwealth
RECOMMENDATION: Award the contract to the low bidder,
authorize the Mayor to execute an appropriate contract on
behalf of the City and approve the expenditure of funds
from the Community Facilities District No. 2
3.16 Filtration System - Grand Avenue Well
RECOMMENDATION: Receive and file.
3.17 Public Works Plans/Studies Consultants Fiscal Year
1991/92
RECOMMENDATION: Receive and file.
3.18 Capital OutlavEquipment Purchase
RECOMMENDATION: Approve the purchase of Capital Outlay
Equipment from Anderson Company:in the -amount of $7,200;
Systems Sources, Inc in the amount of $13,900; for a
total expenditure of $21,100.
3.19 Change Orders — Western Landscape - CFD #2
RECOMMENDATION: Approve Change Orders 7 through 11 in the
amount of $25,578.00.
3.20 Agreement for Acquisition of Improved Easement (Holcomb)
Buena Vista Avenue Tract 23300
RECOMMENDATION: Approve the agreement for purchase of
improved easement and -authorize the Mayor to xecute said
agreement, at a cost not to exceed $11,591.25.
END OF CONSENT CALENDAR
Motion ,by: Seconded by: to
approve consent calendar items 3.1 through 3.20 and adopt
Resolution Nos. thru Nos. and
introduce Ordinance No.
Vote:
4.0 PUBLIC HEARINGS
.1 Appeal - SP 2-88 Amendment (Rancho San Jacinto
Development Continued from 10/8/91)
Located south of Esplanade Avenue between Mountain
Avenue, Meridian Channel, and Meridian Street.
RECOMMENDATION: Motion by: Seconded by:
to table this item to allow staff and
representatives of Peacock Radaker to continue to discuss
alternate uses.
4.2 Northwest Improvement Area (Continued from 10/8/91)
RECOMMENDATION: Motion by: Seconded by:
to adopt the Mitigated'Negative Declaration; deny
the request to delete 315 acres from the Northwest Area
Conceptual Specific Plan which would result in non-
uniform and illogical boundary; approve modification
request to allow "Community, Commercial" land use
designation' .at the northwest corner of Community College
Drive and State -Street; and adopt Resolution No.
approving an amendment to the Land. Use, Circulation,
Hazards Management, and Aesthetic, Cultural, and
Recreational Resources Elements of the General Plan and
adopt the Northwest Area Conceptual Specific Plan as
amended.
5
RESOLUTION NO. -05D -C
A Resolution OF THE CITY COUNCIL OF THE CITY
OF SAN JACINTO, CALIFORNIA, APPROVING AMENDMENT
TO THE LAND USE ELEMENT CIRCULATION ELEMENT,.
AESTHETICS, CULTURAL, RECREATIONAL RESOURCES
ELEMENT, AND HAZARDS ELEMENT OF THE SAN JACINTO
GENERAL PLAN FOR THE FIRST CYCLE OF 1991
4.3 General Plan Amendment 2-91
Located north of Artesia Street, south of the Ramona
Expressway, west of Vernon Avenue and east of San Jacinto.
Avenue
RECOMMENDATION: Motion by Second by
to adopt Resolution No. approving General Plan
Amendment 2-91 and grant a Negative Declaration with
mitigating measures.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SAN JACINTO, APPROVING AMENDMENT
TO THE LAND USE ELEMENT OF THE SAN
JACINTO GENERAL PLAN
4.4 Change of Zone 6-91
Located north of Artesia Street, south of the Ramona
Expressway, west of the, easterly terminus of Burt Street,
and east of San Jacinto Avenue
RECOMMENDATION: Motion by Second by
to -introduce Ordinance No, approving change of
zone 6-91 and grant a Negative Declaration with
mitigating, measures.
ORDINANCE NO. _V
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF SAN JACINTO, CALIFORNIA, APPROVING
CHANGE OF ZONE 6-91 AMENDING ZONING MAP
OF THE CITY OF SAN JACINTO
5.0 ORAL COMMUNICATIONS
6.0 CITY DEPARTMENTS
6.1 Options in Considering Final Tract Maps Prior to
Agreement and Ordinance - Financing School Facilities -
J McNabb
7.0 MAYOR AND COUNCIL MEMBER REPORTS/DISCUSSIONS
,7.1 Museum Board Appointment
RECOMMENDATION Motion by Second by
to appoint Louise Powell to the Museum Board with a term
of office ending June 30, 1994.
7.2 San Jacinto River Park Proposal - Leahy
.0 CLOSED SESSION
9.0 ADJOURNMENT
Motion by: Seconded by: Action: to
adjourn.
Voted
Time:
I, Maurice Armster, do hereby certify that I caused to be posted
the foregoing agenda this lst day of November, 1991, as required by
law.
Maurice Armster, City Clerk
Deputy City Clerk
SAN JAC
DISTRICT OFFICE
600 East Main Street
San Jacinto, CA 92383-4398
Telephone (714) 654-2785
Fax (714) 654-2698
Sandra L. Shackelford
District Superintendent
K. William Marshall, Jr., Ed.O.
Associate Superintendent
Rod Stepleton, Ed.D.
Assistant Superintendent
Educational Services
Hank Richardson
Director, Personnel Services
and Employee Relations
November 5, 1991
N
UNIFIED SCH 1, OL DISTRICT
The Honorable Francis Boykin
Mayor of San Jacinto
City Council Members
CITY OF SAN JACINTO
201 East Main Street
Post Office Box 488
San Jacinto, California 92583
P IPClNTO SCy00
c• CS
A GOOD PLACE. TO LEARN
Dear Mayor Boykin and City Council Members:
RE: CITY COUNCIL'S CONSIDERATION OF
NORTHWEST AREA CONCEPTUAL SPECIFIC PLAN
BOARD OF TRUSTEES
James Conner
Cathy Hall
Wilma Reaser
Rose Salgado
John Schouten
SCHOOLS
San Jacinto Preschool
DeAnza Elementary
Hyatt Elementary
Park Hill Elementary
San Jacinto Elementary
Monte Vista Middle School
San Jacinto High School
Mt. View High School
This letter is in furtherance of our October 8, 1991, letter to you (and other
previous correspondence) relating to the San Jacinto Unified School District's
concerns over the City Council's proposed adoption of a mitigated negative
declaration for the Northwest Area Conceptual Specific Plan and the City Council's
possible approval of the Plan (the "Project"). As you are aware, the San Jacinto
Unified School District is a responsible agency under the California Environmental
Quality Act ("CEQA") for the Project, and is extremely concerned regarding the
significant adverse impacts of the Project on District school facilities. The
District remains particularly concerned regarding about the Project's
environmental impacts on school facilities and the mitigation measures developed
by the City to mitigate these impacts.
As you will recall, City Staff has revised the original environmental documents
for the Project to include mitigation measures which identifies the establishment
of an assessment district as a means of financing construction of school
facilities needed to serve children generated by the Project. You are further
aware that since the environmental documentation was originally prepared, the City
and the School District have been in extensive negotiations with the development
community to develop a cooperative program for establishing a means of
Mayor Boykin and City Council Members -2- November S, 1991
RE: CITY C0DNCIL'8 CONSIDERATION OF
NORTffWEST AREA CONCEPTUAL SPECIFIC PLAN
financing needed school facilities. The District is equally concerned about the
General Plan Amendment 2`91 and Change of Zone 6-91 prior to the adoption of the
Cooperative Agreement, as well as not having sufficient time to work with property
owners on mitigating the impact of these proposed obaogca on the School District's
ability to serve students. While the District continues to be hopeful of having
an agreement with the City by the City Conocil,m meeting of November 19/ 1991, the
District also needs to go on record that without such a Cooperative Agreement, the
mitigation measures suggested by City Staff are grossly inadequate to mitigate the
significant adverse effects the poz'cct will have on schools.
Without a Cooperative Agreement, the proposed mitigation measures for the Project
fails to meet minimum legal zcgniccmeoto of CEQ& and the mitigation monitoring
requirements of Public Resources Code Section 21081.6, Tbczcfoce/ in light of the
fact that a Cooperative Agreement is not now in place, the District strongly
suggests that the City Council postpone approval of the Project, General Plan
Amendment 2-91 and Change of Zone 6~91, until after a Cooperative Agreement is
executed, or after a complete Environmental Impact Analysis can be performed which
analyzes and mitigates the impacts on schools.
Very truly yours,
K. William Marshall, Jr., Ed.D.
Associate Superintendent
SS /.
MEMORANDUM
TO: Honorable Mayor and Members of the City Council
FROM: Brian McNabb, Director of Community Development
DATE: October 30, 1991
SUBJECT: NORTHWEST IMPROVEMENT PROJECT
On October 8, 1991, the City Council reviewed the Northwest
Improvement Project and continued the project to November 5, 1991
because the information presented to the Council was incomplete.
Subsequently, Staff has worked with NBS/Lowry to ensure that all
necessary information is provided. Additionally, the following
is a summary of the major changes and additions to the Northwest
Improvement Project:
1) Modified the text on Page II-4, paragraph 4, regarding
school facility requirements for both traditional and
year-round school schedules.
2) Corrected applicable text pertaining correct maps and
references.
3) Added Section D - Financial Capabilities on Page 111-3,
and added Appendices A & C.
4) Provided updated copies of the Land -Use Element and
Circulation Element Maps.
In response to a development policy question recently posed by
residents of Heritage Ranch R.V. Park, Staff had noted the
Northwest Improvement Project had no policy related to protecting
viewshed. However, the Northwest Improvement Project primarily
establishes a comprehensive plan for infrastructure improvements
and conceptual land use patterns. The intent of the Northwest
Improvement Project is not to establish policies for design or
development standards.
Furthermore, the Aesthetic, Cultural and Recreational Resources
Element of the General Plan includes the following policy:
"Protect, enhance and maintain community assets such as the
mountain views and tree -lined streets."
Additionally, all future development in the Northwest Improvement
Project must be consistent with the goals and policies identified
in the General Plan. Therefore, because the General Plan
currently provides direction to protect viewshed staff would
recommend that additional similar language not be included in the
Northwest Improvement Project.
Staff recommends the Council accept the changes and corrections
to the Northwest Improvement Project and take the following
actions:
1) ADOPT the Negative Declaration with mitigating measures
for the Northwest Improvement Project;
2) DENY the request to delete the 315 acres from the
Northwest Improvement Project since it would result in
a non -uniform and illogical boundary, and since
property owners will not be required to finance
improvements that may already be available;
3) APPROVE the modification request to allow a "Community
Commercial" Land Use Designation at the northwest
corner of Community College Drive and State Street
since such modification facilitates expanded commercial
opportunities;
4) ADOPT a resolution approving an amendment to the Land
Use, Circulation, Hazards Management and Aesthetic,
Cultural and Recreational Resources Elements of the
General Plan and adopt the Northwest Improvement
Project, as amended.
Respectfully Submitted,
//
BRIAN MC NABB
Director of Community Development
BKM:lr
g
1991-DISK-#2\MEMO.CC\NWIPMOD.00T
Attachments
1. Resolution of Approval
2. City Council Memorandum dated October 2, 1991
3. Negative Declaration and Initial Study for the Northwest
Improvement Project
4. List of Changes to the Northwest Improvement Plan
5. Northwest Improvement Project
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN JACINTO, APPROVING AMENDMENT TO THE LAND
USE ELEMENT CIRCULATION ELEMENT, AESTHETIC,
CULTURAL, RECREATIONAL RESOURCES ELEMENT,
AND HAZARDS ELEMENT OF THE SAN JACINTO
GENERAL PLAN FOR THE FIRST CYCLE OF 1991.
THE CITY COUNCIL OF THE CITY OF SAN JACINTO DOES HEREBY RESOLVE AS
FOLLOWS;
WHEREAS, Section 65631 of the Government Code provides that no
mandatory element of a General Plan shall be amended more frequently than
four times during any calendar year, and that the City Council of the City of
San Jacinto is amending the Land Use Element of the San Jacinto General
Plan for the first time during the 1991 calendar year; and
WHEREAS, the Northwest Area Improvement Plan was considered by the
City Council at its July 16, 1991, August 6, 1991, September 3, 1991, October
8, 1991 and November 5, 1991 meetings; and,
WHEREAS, the City Council of San Jacinto held a public hearing on July 16,
1991, August 6, 1991, September 3, 1991, October 8, 1991 and November 5,
1991 and made a determination that the Circulation Element, Hazards
Management Element, Aesthetic, Cultural, Recreational Resources Element,
and the T and Use Element of the General Plan of the San Jacinto General
Plan should he amended; and,
WHEREAS, advertisement for a public hearing on the Northwest Area
Improvement Plan was published in accordance with Article 6, Chapter 3,
Title 7, of the Government Code; and,
WHEREAS, the City Council finds that there will not be a significant impact
upon the environment by right of this change and adopts a Negative
Declaration for the Northwest Area Improvement Plan.
THEREFORE, the land use element of the General Plan is amended in
accordance with Exhibit "A", "B", "C", and "D", and the Northwest
Improvement Plan incorporated by reference.
MOVED, PASSED AND ADOP1ED on the 5th day of November, 1991.
1LST:
Deputy City Clerk Mayor
CERTINICA 1"E
The foregoing is certified to be a true copy of Resolution No._ duly passed by the said
City Council of the City of San Jacinto on the date set forth therein.
Deputy City Clerk
A:\N-W-AREA.RES
••••••• •• a ...rota vr.vu®ev. <aUJ
(714) 654-2785
EXHIBIT "A"
AREA MAP
GPA 5-90
1045 WEST FLOHIDA AVENUE
HEMET, CA 02343
(7141 0/0-7110
SYIBOL
LEGEND
LAND USE DESIGNATION
LOW DENSITY RESIDENTIAL
MEDILII DENSITY RESIDENTIAL
HIGH DENSITY RESIDENTIAL
COMMERCIAL
PUBLIC FACILITIES
14443U471.41AL
PARKS
TI
ENGINEERS AND pLANNERS
US
LE E T
AmnasT
EXHIBIT "B"
os.n.rc wie
— m
17ET Of
ELT
EXHIBIT "C"
1. Planning Area 1 (Approx. 3580 acres)
This area encompasses part of the northwest portion of the
study area bounded by State Street to the east, Cottonwood
Avenue to the south, Sanderson Avenue to the west and the San
Jacinto River to the north. This is an area of rural
residential and agricultural uses that is transitioning to
urban uses. The topography is relatively flat and the
development potential within the area is very good. Much of
the land adjacent to the Ramona Expressway is expected to
generate commercial and industrial uses as well the
intersections at Cottonwood and Sanderson Avenues and at the
Ramona Expressway and Sanderson Avenue. Residential
development is expected to dominate the area south of the
Ramona Expressway. Development in the northern portion is
limited by the San Jacinto River.
2. Planning Area 2 (Approx. 1224 acres)
This planning area is located in the southwestern portion of
the study area south of Cottonwood Avenue, west of Palm
Avenue, north of Commonwealth Avenue extended, and east of
Sanderson Avenue. The current area uses are predominately
rural agricultural and residential with a transition into
urban uses. The area is expected to develope with single
family residential subdivisions with ancillary commercial uses
at Sanderson and Cottonwood Avenues.
3. Planning Area 3 (Approx. 530 acres)
Except for a mobilehome park and some single family
development in the northeastern portion, this planning area
is dominated by industrial uses. It is located east of
Planning Area 2, north of Commonwealth Avenue, south of
Cottonwood Avenue, and west of Santa Fe Avenue. Important
considerations include the interface with adjacent land uses
and the location of a major regional park and recreation
facility in the western portion of the area north of Esplanade
Avenue.
4. Planning Area 10 (Approx. 3387 acres)
This planning area is located at the far north boundary of
the city's sphere of influence. It includes the San Jacinto
River and the hillsides to the north, west of State Highway
79 and east to the approximate extension of San Jacinto
Avenue. It is an area with major developmental constraints,
including flooding, hillsides, seismic zones, limited access
and lack of infrastructure. The growth potential is limited
to small scale developments.
L
CITY OF SAN JACINTO
GENFRAL PLAN
Figure LU- 1
PLANNING AREAS
MEMORANDUM
DATE: October 2, 1991
TO: Mayor Boykin and Members of the City Council
FROM: Brian K. McNabb, Director of Community Development
SUBJECT: Changes to the Northwest Area Conceptual Specific Plan
This item last appeared before the City Council on September 3rd after being continued
from August 6th. Subsequently, Planning Staff has addressed the following concerns brought
to the attention of the City Council:
(1) The commercial land use designation for Mr. Gruda's property at the
southwest corner of Ramona Expressway and Lyon Avenue (existing
Potter Road) was expanded to he consistent with the boundaries of his
parcel, thereby eliminating two different land use designations on the
property;
(2) The Circulation Element text was revised to reflect internal consistency
with the circulation plan;
(3)
Planning staff has revisited the environmental documentation for this
project at the request of the City Attorney. As a result, a revised
Negative Declaration with mitigating measures has been generated,
which is more consistent with previous City actions on development
proposals. This revised Negative Declaration contains school mitigation
consisting of 20 additional acres for elementary schools. The total
acreage for all schools is now 170 acres (Please refer to revised Figure
3 for the Northwest Area Improvement Plan which can he found on
page 22). The revised Negative Declaration will now contain mitigation
measures which can be monitored pursuant to AB 3180. The revised
Negative Declaration has been attached to this memo. Also, the Land
Use plan was revised to reflect these additional school sites pursuant
to the School District's request.
(4) Also, staff would like to bring to the attention of the City Council
certain proposed modifications and deletions of property to the plan.
These changes include the following:
(a) A request from seven property owners within the Northwest
Area Improvement Plan to have approximately 315 acres
excluded from the Northwest Area Improvement Plan. The
underlying reason for this request is that the owners do not wish
to be included in any future assessment district designed to
finance infrastructure improvements required by the Plan.
These property owners would not be compelled to finance any
improvements for their properties through participation in a
Community Facilities District, should the necessary
improvements be adequate and available. Also, the deletion of
these properties from the Plan would create a non -uniform
boundary and lead to subsequent confusion. Finally, should any
of these property owners discover, at a later date, that the
available infrastructure is inadequate, then the Plan would have
to be amended to reflect any boundary changes. If the above
stated reason is the property owner's sole basis for requesting
the exclusion, it appears to be based on misinformation.Staff
does not support the deletion of these properties from the
Northwest Area Improvement Plan.
(b) An August 22nd request from Mr. Manfred Hall to have 6.51
acres located at the northwest corner of Community College
Drive and State Street reclassified from "Medium and High
Density Residential" to "Community Commercial" per the Land
Use Element of the General Plan. Mr. Hall wishes to take
advantage of the commercial opportunities afforded by the
proximity to Mt. San Jacinto College and the commercial
property located to the south. Staff is generally supportive of
the request and feels that this change could stimulate more
unified commercial development in the near term. Also, this
request complements the existing Circulation Element inasmuch
that State Street is a Secondary Highway (88' ROW), and
customarily residential properties should not have frontage on
a roadway with substantially higher traffic levels than customary
for residential neighborhoods.
Staff would like to make the following four-part recommendation to the City Council for
their consideration:
(1) ADOPT the Negative Declaration with mitigating measures for the. Northwest
Area Conceptual Specific Plan;
(2) DENY the request to delete the 315 acres from the Northwest Area
Conceptual Specific Plan since it would result in a non -uniform and illogical
boundary, and since owners will not be required to finance improvements that
may already be available;
(3)
APPROVE the modification request to allow a "Community Commercial"
Land Use designation at the northwest corner of Community College Drive
and State Street since such a modification facilitates expanded commercial
opportunities; and
(4) ADOPT a resolution approving an amendment to the I And Use, Circulation,
Hazards Management, and Aesthetic, Cultural, and Recreational Resources
Elements of the General Plan and adopt the Northwest Area Conceptual
Specific Plan, as amended.
Respectfully,
BRIAN MC NABB
Director of Community Development
ATTACHMENTS
1. Minutes from 8-6-91 City Council Meeting
2. Revised I and Use Plan
3. Revised Circulation Plan and text changes
4. Letter requesting deletion from Northwest Area Improvement Plan (dated 9-25-91)
5. Letter from Manfred Hall (dated 8-22-91)
6. Negative Declaration and Initial Study for Northwest Area Improvement Plan
NEGATIVE DECLARATION
PROJECT: Northwest Area Improvement Plan
LOCATION: Generally located north of Seventh Street. east of Sanderson
Avenue. West of Pine Avenue, and south of the Ramona
Expressway.
PROPONENT: The City of San Jacinto
FINDING: This project will have no significant effect on the environment as
mitigation measures have been identified.
MITIGATION MEASURES
BY:
Ensure construction of appropriate erosion control facilities
Require appropriate geotechnical review when adjacent to Alquist-Priolo
Special Studies Zone
Require hydrological review to ensure adequate local drainage and surface
runoff
Require appropriate biology studies to determine impact on potential
habitat areas of endangered species
Ensure construction of all necessary public facilities
Establishment of an assessment district to finance the construction of the
necessary school facilities
Ensure that adequate circulation facilities are constructed to maintain an
acceptable level of service
Extensions of all utilities and infrastructure required to servicethe
development according to City standards
Incorporation of air quality control measures to ensure no deterioration of
ambient air quality.
DATE: October 1, 1991
BRIAN MC NABB
DIRECTOR OF COMMUNITY DEVELOPMENT
ENVIRONMENTAL CHECKLIST FORM
I. BACKGROUND
1. Name of Proponent: CITY OF SAN JACINTO
2. Address and Phone Number of Proponent: 201 E . 1AIN STREET
SAN JACINTO, CA 92583 (714) 654-7330
3. Date of Checklist Submittal: October 2, 1991
4. Agency Requiring Checklist: CITY OF SAN JACINTO
5. Name of Proposal, if applicable: NORTHWEST AREA IMPROVEMENT PLAN
II. ENVIRONMENTAL IMPACTS
(Explanations of all "yes" and "maybe" answers are required on attached
sheets.)
1. Earth. Will the proposal result in:
a. Unstable earth conditions or in changes in
geologic substructures.
b. Disruptions, displacements, compaction or
overcovering of the soils.
c. Change in topography or ground surface
relief features.
d. The destruction, covering or modification
of any unique geologic or physical features.
e. Any increase in wind or water erosion of
soils, either on or off site.
YES MAYBE NO
X
X
YES MAYBE NO
f. Changes in deposition or erosion of beach
sands, or changes in siltation, deposition or
erosion which may modify the channel of a river
or stream or the bed of the ocean or any bay,
inlet or lake.
g.
Exposure of people or property to geologic
hazards such as earthquakes, landslides,
mudslides, ground failure, or similar hazards.
2. Air. Will the proposal result in:
a. Substantial air emissions or deterioration
of ambient air quality.
b. The creation of objectionable odors.
c. Alteration of air movement, moisture or
temperature, or any change in climate, either
locally or regionally.
3. Water. Will the proposal result in:
a. Changes in currents, or the course or direction
of water movements, in either marine or fresh
water.
b. Changes in absorption rates, drainage patterns or
the rate and amount of surface runoff. X
c. Alteration of the direction or rate of flow of
flood waters. X
X
X
x
X
d. Change in the amount of surface water in any
water body. X
e. Discharge into surface waters, or in any alteration
of surface water quality, including but not limited
to temperature, dissolved oxygen or turbidity.
Alteration of the direction or rate of flow of
ground water.
g.
Change in the quantity or ground waters, either
through direct additions of withdrawals, or
through the interception of an aquifer by cut
or excavations.
h. Substantial reduction in the amount of water
otherwise available for public water supplies.
Exposure of people or property to water related
hazards such as flooding or tidal waves.
4. Plant Life. Will the proposal result in:
a. Change in the diversity of species, or number of
any species of plants (including trees, shrubs,
grass, crops, and aquatic plants).
b. Reduction of the numbers of any unique, rare or
endangered species of plants.
c. Introduction of new species of plants into an
area, or is a barrier to the normal replenishment
of existing species.
YES MAYBE NO
X
X
d. Reduction in acreage of any agricultural crop. X
5. Animal Life. Will the proposal result in:
a. Change in the diversity of species, or number
of any species of animals (birds, land animals
including reptiles, fish and shellfish, benthic
organisms or insects).
b. Reduction of the numbers of any unique, rare or
endangered species of animals.
c. Introduction of new species of animals into an
area, or result in a barrier to the migration or
movement of animals.
X
X
X
X
d. Deterioration to existing fish or wildlife
habitat.
6. Noise. Will the proposal result in:
a. Increases in existing noise levels.
b. Exposure of people to severe noise levels.
7. Light and Glare. Will the proposal produce new light
and glare.
8. Land Use. Will the proposal result in a substantial
alteration of the present or planned land use of an
area.
9. Natural Resources. Will the proposal result in:
a. Increase in the rate of use of any natural
resource.
YES MAYBE NO
X
X
X
X
X
b. Substantial depletion of any nonrenewable natural
resource. X
10. Risk of Upset. Will the proposal involve:
a. A risk of an explosion or the release of hazardous
substances (including, but not limited to oil,
pesticides, chemicals or radiation) in the event
of an accident or upset conditions.
X
b. Possible interference with an emergency response
plan or an emergency evacuation plan. X
11. Population. Will the proposal alter the location,
distribution, density or growth rate of the human
population of an area.
12. Housing. Will the proposal affect existing housing,
or create a demand for additional housing.
X
13. Transportation / Circulation. Will the proposal
result in:
a. Generation of substantial additional vehicular
movement.
b. Effects on existing parking facilities, or demand
for new parking.
c. Substantial impact upon existing transportation
system.
d. Alterations to present patterns of circulation or
movement of people or goods.
e. Alterations to waterborne, rail or air traffic.
f. Increase in traffic ha7ards to motor vehicles,
bicyclists or pedestrians.
14. Public Services. Will the proposal have an effect upon,
or result in a need for new or altered governmental
services in any of the following areas:
a. Fire protection.
b. Police protection.
c. Schools
d. Parks or other recreational facilities.
e. Storm water drainage.
f. Other governmental services.
15. Energy. Will the proposal result in:
a. Use of substantial amounts of fuel or energy.
YES MAYBE NO
x
X
b. Substantial increase in demand upon existing
sources of energy, or require the development
of new sources of energy.
16. Utilities. Will the proposal result in a need for new
systems, or substantial alterations to the following
utilities:
a. Power or natural gas.
b. Communications systems.
c. Water.
d. Sewer or septic tank.
e. Storm water drainage.
f. Solid waste and disposal.
17. Human Health. Will the proposal result in:
a. Creation of any health hazard or potential
health (excluding mental health).
b. Exposure of people to potential health ha7ards.
18. Aesthetics. Will the proposal result in the obstruction
of any scenic vista or view open to the public, or
will the proposal result in the creation of an
aesthetically offensive site open to public view.
19. Recreation. Will the proposal result in an impact
upon the quality or quantity of existing recreational
opportunities.
20. Cultural Resources. Will the proposal result in:
a. Alteration or destruction of a prehistoric or
historic archeological site.
YES MAYBE NO
X
X
X
X
X
X
X
b. Will the proposal result in adverse physical or
aesthetic effects to a prehistoric or historic
building structure or object.
c. Does the proposal have the potential to cause a
physical change which would affect unique ethnic
cultural values.
d. Will the proposal restrict existing religious or
sacred uses within the potential impact area.
21. Mandatory Findings of Significance.
a. Does the project have the potential to degrade the
quality of the environment, substantially reduce the
habitat of a fish or wildlife species, cause a fish or
wildlife population to drop below self sustaining levels,
threaten to eliminate a plant or animal community, reduce
the number or restrict the range of a rare or endangered
plant or animal or eliminate important examples of the
major periods of California history or prehistory.
b. Does the project have the potential to achieve short
term, to the disadvantage of long term, environmental goals.
(A short term impact on the environment is one which occurs
in a relatively brief, definite period of time while long
term impacts will endure well into the future.
c. Does the project have impacts which are individually
limited, but cumulatively considerable. (A project may
impact on two or more separate resources where the impact
on each resource is relatively small, but where the
effect of the total of those impacts on the environment
is significant.)
d.Does the project have environmental effects which
will cause substantial adverse effects on human beings,
either directly or indirectly.
III: DISCUSSION OF ENVIRONMENTAL EVALUATION
YES MAYBE NO
X
X
X
X
X
IV. DETERMINATION
On the basis of this initial evaluation:
I find the proposed project COULD NOT have a significant effect on the environment,
and a NEGATIVE DECLARATION will be prepared.
I find that although the proposed project could have a significant effect on the
environment, there will not be a significant effect in this case because the mitigation
measures described on an attached sheet have been added to the project.
A NEGATIVE DECLARATION WILL BE PREPARED.
I find the proposed project MAY have a significant effect on the environment, and an
ENVIRONMENTAL IMPACT REPORT is required.
Date: lo -47/
Signature
For the City of San Jacinto
(lb)
EXPLANATIONS OF ENVIRONMENTAL IMPACTS
FOR NOR ST AREA IMPROVEMENT PLAN
The proposed project will result in some displacement and
overexcavation of existing soils. Competent soil materials will
be imported to the site and compacted to a 95% relative
compaction. All activity will be in accordance with City
standards and monitored by City personnel.
(lc) All changes in topography will be done solely to facilitate on -site drainage
and will be supervised by City personnel.
(ld) All future development applications must be accompanied by a preliminary
and final soils investigation to determine if any unique geologic or physical
features are present.
(1g)
(2a)
(3b)
(3c/i)
Should any grading operations be conducted during the "rainy" season, it is
possible that surface erosion may occur. All grading plans should be
accompanied by an erosion control plan.
Since seismic study zones do traverse the study area, all development must
be in compliance with the provisions of the Alquist-Priolo Act. Also, all
future development applications must be accompanied by a preliminary
and final soils investigation to determine if any active fault traces are
present.
The entire project must comply with the provisions of the Air Quality
Management Plan for Western Riverside County. Air quality mitigation
measures include, but may not be limited to the following: Alternate work
schedules for commercial and industrial development, trip reduction plans,
incorporation of mass transit facilities into project design, and use of
alternative transit modes.
Surface runoff will increase and absorption rates will decrease due
to the placement of buildings on -site, compaction of soils, additional
impervious surfaces, and alteration of existing drainage courses to
prevent erosion. Also, the Northwest Area Improvement Plan will
address the relationship of future development to proposed master
planned facilities. Based on detailed hydrology studies, proposed
flood control facilities must be sized and aligned to keep all
properties at least 1 foot above standard flood elevation.
The entire project will incorporate design standards and
specifications set forth by Riverside County Flood Control for
all master planned facilities.
(3f/g) Since the project area is making the transition from
agriculture to residential, commercial, and industrial uses,
less water will be used by comparison. However, as
development occurs, these areas may no longer be used for
ground water recharge.
(3h)
The entire state is experiencing the effects of a 6 year period of
drought and those municipalities which depend principally on
imported supplies experience the greatest hardship. Therefore,
conservation measures should be encouraged and implemented
where feasible. However, the City of San Jacinto derives almost all
of its water from the drafting of underground supplies. Currently
groundwater sources are stable and adequate to provide potable
water for domestic purposes and landscaping. Prior to the issuance
of any building permits, future development must demonstrate that
water conserving plumbing fixtures, landscaping, and irrigation
systems are being utilized.
(4a/c/d) Since this entire area is making the transition from agriculture, the
elimination of crop acreage and the introduction of diverse plant species is
a natural outcome.
(5b) The property in question is within the historic range of the
Stephen's Kangaroo Rat. Prior to issuance of a grading permit, the
applicant will be required to submit a biology report to determine if
the property is habitat area. If the determination is made that the
property is within a designated habitat area --no development will
be allowed to occur.
(6a&b) With the increased intensity of land use, additional noise will
be created by new business activity and future homeowners,
thereby creating noise which exceeds present levels. For those
properties which abut arterial highways, an acoustical analysis
will be required in order to demonstrate that intrusive noise
sources do not exceed 65db (outdoor) or 45db (indoor).
(7)
(8)
Sources of light and glare include automobiles, glass, and ambient
light emitted from the dwellings and buildings. Possible mitigation
measures include using hooded lights which confine all rays to the
premises, high pressure sodium street lighting, and use of
landscaping to buffer light rays.
The purpose of this proposal is to amend the Land Use Element of the
General Plan in order to facilitate the transition from Rural/Residential
uses to a mix of higher density residential, commercial, and industrial uses.
(10a/b) All development in this area must promote the goals, policies and
objectives contained in the Safety Element of the General Plan.
(11) The transition of this area from rural/residential will undoubtedly
increase both the population and the carrying capacity of the area
for development.
(12) The proposed commercial and industrial will create additional
demands for housing stock. The number of proposed residential
units is considered adequate to meet this demand.
(13a/c/d) Vehicular traffic will be increased and these effects will be
mitigated through payment of fees and providing additional
street improvements. Also, certain streets may require
additional right of way to maintain traffic flows at acceptable
service levels.
(13b) All proposed development will be required to comply with the off-
street parking standards set forth in the development code.
(130 The Northwest Area Improvement Plan will be providing a unified
trail system for bicycle and pedestrian traffic.
(14) The proposed 11,340 additional residential units will create an
increased demand for all public services. This impact will be
mitigated through the payment of fees. It is estimated that over
10,500 students will be generated by this project requiring
approximately 156 acres for new school sites to adequately serve all
students on a year round basis. This proposal will provide the
dedication of 170 acres for the following types of schools:
K-5 Elementary School = 96 acres
6-8 Middle School = 50 acres
9-12 High School = 24 acres
TOTAL 170 acres
(15) Development within the Northwest Area Improvement Plan will
require substantially more energy at buildout when compared to the
existing agricultural uses. All franchise utilities will be contacted
regarding the feasibility of extending transmission facilities to serve
the development. Prior to the construction of any buildings within
the area, detailed energy calculations shall be approved in
accordance with the provisions of Title 24.
(16) Transmission facilities for all utilities are currently unavailable to service
the proposed study area. The plan will explore the feasibility of providing
necessary facilities for the anticipated level of future development.
(160 All development within the Northwest Area Improvement Plan must
comply with the provisions of AB 939 - Solid Waste Diversion Plan and the
City's Source Reduction and Recycling Plan.
(1.9) Residential development will create a need for additional park land and
facilities within the City of San Jacinto. This impact will be mitigated
through the payment of Local Park Fees, which are payable prior to the
issuance of a building permit or the actual dedication of park acreage
and/or facilities may be required.
(20a) An archeological and paleontological report shall be required prior to any
preliminary grading in order to determine if additional mitigation measures
are necessary.
(21) The biology report will identify all impacts to habitat of rare or
endangered species.
H59-072.090
NORTHWEST IMPROVEMENT PROJECT
Changes:
Title Page added: Updated 10/28/91
Change Page Numbering
Page 11-4: Changed text on school requirements
Page III-1: Changed reference from Figure 7 to drainage Master
Plan
Page III-1: Changed title from Utility Services to Studies
Page 111-2: Changed reference from Map F to EMWD Water Master
Plan map
Page 111-3: Changed reference from Appendix G to Appendix C
Page 111-3: Added Section D. Financial Capabilities
Figures: Figure 3 - changed Regular to Traditional
Appendix: Added Appendix A & C
Maps: Updated copies of Land -Use Element and Circulation
Element maps
MINUTES
SAN JACINTO CITY COUNCIL
AND THE CITY COUNCIL SITTING AS THE
REDEVELOPMENT AGENCY AND
INDUSTRIAL DEVELOPMENT AUTHORITY
October 22, 1991
1.0 CALL TO ORDER
The Regular meeting of the San Jacinto City Council was called
to order at 7:30 P.M. by Mayor Boykin at the Community Center,
625 South Pico, San Jacinto, California.
Present: Councilmembers Hafliger, Leahy, Richards and
Mayor Boykin
Absent: Councilmember Ford
A Moment of Silence was observed for Reflection
The Pledge of Allegiance was led by Mayor Boykin
2.0 SPECIAL PRESENTATIONS
2.1 Employee Service Awards
Mayor Boykin presented 5 year service awards to Roy
Garcia, Mary Hargett, Steve Overton, Alex Garcia, Kim
Perry, and 15 year service awards to Ed Raby 15 and Mel
Ochoa
City Manager Easter introduced Dave Anderson, Assistant
to the City Manager
3,0 CONSENT CALENDAR
A MOTION was made by Councilmember Hafliger, seconded by
Councilmember Leahy to approve the consent calendar as
amended. Motion carried on a 4-0 vote with Councilmember Ford
absent.
3.1 Minutes of Special Meeting of September 26, 1991
Approved the Minutes of September 26, 1991, as submitted.
3.2 Minutes of Special Meeting of October 8, 1991
Approved the Minutes of October 8, 1991, as submitted.
3.3 Minutes of Regular Meeting of October 8, 1991
Approved the Minutes of October 8, 1991, as amended
below:
1
Page 8 - Chief Kozma comments corrected to reflect he
stated that once a truck route designation is removed it
would be difficult to reinstate.
3.4 Warrant Register
Approved Warrant Nos. 26435 through 26560 dated October
15, 1991, in the amount of $317,344.12 as submitted by
the Finance Director.
3.5 Treasurer's Report
Received and filed.
3.6 Claim - Kay Childers
Denied the claim pursuant to Government Code.
3.7 Reaffirmation of County as Lead Solid Waste Management
Enforcement Agency
Authorized the Mayor to sign a letter of reaffirmation of
Resolution No. 1848.
3.8 Rules of Procedure for Council Meetings and Related
Functions
Adopted Resolution No. 1999 approving the Rules of
Procedure as amended.
RESOLUTION NO. 1999
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SAN JACINTO, CALIFORNIA, ADOPTING
RULES OF PROCEDURE FOR COUNCIL MEETINGS AND
RELATED FUNCTIONS AND ACTIVITIES
Included the revisions submitted in writing to the
Council.
3.9 National Pollution Discharge Elimination System Budget
Approved allocation of $10,000 from Fund 39-8230-2710
(Flood Control -Engineering) for participation in the
NPDES Program.
3.10 Senior Housing Rehabilitation Program
Authorized staff to provide $5,000 of the previously
allocated funds from Fund 99-9700-5300 to the County for
the Senior Housing Rehabilitation Program.
3.11 General Employees MOU
Accepted the MOU effective July 1, 1991, and authorized
the City Manager and City Negotiator to execute on behalf
of the City.
2
3.12 CFD-2 Resolutions of Amendment
Adopted Resolution No. 2000 repealing Resolutions No.
1980 and 1981 and re-establishing the assessment for CFD-
2 Public Facilities, Police and Fire Services.
RESOLUTION NO. 2000
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SAN JACINTO, CALIFORNIA, REPEALING
RESOLUTIONS NO. 1980 & 1981, AND RE-ESTABLISHING
THE ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES
DISTRICT NO. 2 FOR PUBLIC FACILITIES (TAX B) AND
POLICE AND FIRE SERVICES (TAX A) FOR FISCAL
YEAR 1991/1992
3.13 Caldwell, Flores, Winters, Inc. - Contract Status
Authorized extension of the original contract under the
same terms and conditions until such time as the task is
complete. Reimbursement of costs to come from the Mello
Roos bond proceeds.
3.14 Resolution of Intent - Abandonment (Evans & Old Mountain)
Adopted Resolution No. 2001 setting the matter for public
hearing on November 5, 1991.
Amended Resolution as submitted in writing to Council.
RESOLUTION NO. 2001
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SAN JACINTO, CALIFORNIA, DECLARING THEIR
INTENTION TO ORDER ABANDONMENT OF CERTAIN STREET
RIGHT OF WAY DUE TO A REALIGNMENT OF EVANS STREET
AT OLD MOUNTAIN AVENUE
3.15 CFD-2 Second Phase Improvements - Contract Award
RECOMMENDATION: Award the bid for the Phase II public
improvements to Genesis Construction in the amount of
$2,295,514.59.
4.0 PUBLIC HEARINGS
None
5.0 ORAL COMMUNICATIONS
None
6.0 CITY DEPARTMENTS
6.1 Request from San Jacinto High School - Homecoming Parade
3
Police Chief Kozma presented an overhead projection of
the parade route and identified the street closures
requested. Reiterated the need for the schools to give
a 60 day notice of such requests. Closures would involve
33 intersections and coordination with Caltrans to
provide for traffic circulation. Parade to take
approximately 45 minutes and staff recommended approval
for the good of the community. Staff advised that
utilizing other than city staff would create liability
problems.
A MOTION was made by Councilmember Leahy, seconded by
Councilmember Hafliger to approve the street closures
necessary for the parade and instruct the City Manager to
again notify the school of the 60 day notice requirement
for the homecoming parade. Motion carried on a 4-0 vote
with Councilmember Ford absent.
6.2 Resolution Extending Deadline for Payment - Annexation 66
Councilmember Hafliger declared a conflict
and left the Council chambers at 6:55 P.M.
Deputy City Clerk to provide copies of the
the previous resolution to the Council.
of interest
exhibits of
A MOTION was made by Councilmember Leahy, seconded by
Councilmember Richards to adopt Resolution No. 2002
deferring until January 1, 1992, without penalty, the
payment of fees relative to Annexation No. 66. Motion
carried on a 3-0 vote with Councilmember Ford absent and
Councilmember Hafliger abstaining.
RESOLUTION NO. 2002
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SAN JACINTO, CALIFORNIA, AUTHORIZING
EXTENDING THE DATE TO DEFER PAYMENT OF FEES
RELATED TO ANNEXATION NO. 66
Councilmember Hafliger returned to Council Chambers at
7:00 P.M.
6.3 Joint Resolution & Sphere of Influence Policy - McNabb
A MOTION was made by Councilmember Leahy, seconded by
Councilmember Hafliger, to adopt Resolution No. 2003
approving an annexation boundary policy with the City of
Hemet. Motion carried on a 4-0 vote with Councilmember
Ford absent. (Informational Note: Corresponding City of
Hemet Resolution No. 2934)
4
RESOLUTION NO. 2003
A RESOLUTIONS OF THE CITY COUNCIL OF THE
CITIES OF HEMET AND SAN JACINTO, CALIFORNIA,
APPROVING AN ANNEXATION BOUNDARY POLICY IN
THE AREA GENERALLY BOUNDED BY STATE STREET
ON THE EAST, ESPLANADE AVENUE ON THE NORTH,
WARREN ROAD ON THE WEST, AND EATON AVENUE
ON THE SOUTH
7.0 MAYOR AND COUNCIL MEMBER REPORTS/DISCUSSIONS
Collette Salisbury, Valley Teen Center Director - Handed out
flyers for upcoming events. Commended Rick Vryheid and staff
for their support and prompt attention to the Center's sewer
hookup.
Councilmember Leahy advised there were tapes available from
the League of Cities Conference.
Councilmember Richards requested that staff research the
possibilities of a joint waste management recovery effort with
other local agencies, rather than utilizing the Perris or
Moreno Valley facilities.
Councilmember Hafliger requested staff review of other sphere
of influence areas, such as Moreno Valley and Beaumont. Staff
would obtain maps from LAFCO.
Sandy Shackelford, School Superintendent handed out red
ribbons to Council and city staff.
8.0 CLOSED SESSION
None
9.0 ADJOURNMENT
There being no further business, A MOTION was made by
Councilmember Leahy, seconded by Councilmember Richards to
adjourn. Motion carried on a 4-0 vote with Councilmember Ford
absent. The hour of adjournment being 8:20 P.M.
Submitted by Approved by
Deputy City Clerk Francis R. Boykin, Mayor
MINUTES
SAN JACINTO CITY COUNCIL
AND THE CITY COUNCIL SITTING AS THE
REDEVELOPMENT AGENCY AND
INDUSTRIAL DEVELOPMENT AUTHORITY
October 29, 1991
ORDER OF BUSINESS
The Special meeting of the San Jacinto City Council was called
to order at 6:05 P.M.
Present: Councilmembers Ford, Hafliger, Leahy, Richards and
Mayor Boykin
Absent: None
Closed Session - Potential Litigation pursuant to Government
Code Section 54956.9 (b) - School Fees
At the hour of 7:45 P.M. the Council recessed for a break.
At the hour of 7:55 P.M. the Council reconvened in closed session
with all members present.
2. ADJOURNMENT
There being no further business a motion was made by
Councilmember Richards, seconded by Councilmember Ford to
adjourn. Motion carried on a 5-0 vote. The hour of
adjournment being 9:45 P.M.
Approved by
Francis R. Boykin, Mayor
Submitted by
Maurice Armster, City Clerk
Deputy City Clerk
DATE:
STAFF
November 5, 1991
REPORT
TO: Honorable Mayor and Council
FROM: Pamela L. Lee, Deputy City Clerk
SUBJECT: Time and Location of Council Meetings
RECOMMENDATION: Waive the full reading of Ordinance No. and
read by title only and introduce Ordinance No. repealing Title
2, Chapter 2.04, Section 2.04.010 (Ordinance 689) of the Municipal
Code relating to the time and location of City Council meetings.
The City Council, at the regular meeting of October 22, 1991,
adopted Resolution No. 1999 establishing rules and procedures for
conduct of City Council meetings and other related functions. Said
resolution contained the time and location of such meetings, in
addition to other guidelines. Pursuant to Council direction at
that meeting, staff is bringing forward the necessary action to
repeal the existing guidelines with regard to Council meetings.
In addition, a concern was voiced that such action may also serve
to repeal the compensation Councilmembers receive. That language
is contained in Section 2.04.020 (Ordinance No. 814) of the same
Title and Chapter, however it is not being repealed.
Following adoption of this ordinance at the November 19, 1991,
meeting, the effective date of both this ordinance and Resolution
No. 1999, will be January 1, 1992.
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF SAN JACINTO, CALIFORNIA, REPEALING
TITLE 2, CHAPTER 2.04, SECTION 2.04.010
OF THE CITY OF SAN JACINTO MUNICIPAL CODE
RELATING TO TIME AND LOCATION OF COUNCIL MEETINGS
The City Council of the City of San Jacinto, California, does
ordain as follows:
Title 2, Chapter 2.04, Section 2.04.010 relating to the time
and location of City Council meetings is hereby repealed. Said
City Council, on October 22, 1991, by Resolution No. 1999, did
adopt Rules and Procedures for conduct of City Council meetings and
other related functions, including the time and location of City
Council meetings.
The effective date of this ordinance shall be January 1, 1992.
APPROVED AND ADOPTED this 19th day of November, 1991.
Frances R. Boykin, Mayor
ATTEST:
Maurice Armster, City Clerk
Deputy City Clerk
The foregoing resolution was introduced at a regular meeting on the
5th day of November, 1991, and subsequently adopted at a regular
meeting the 19th day of November, 1991, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
hereby certify that the foregoing is a full, true and correct
copy of Resolution No. on file in this office.
Deputy City Clerk
GLCD12
JACINTO
REGISTE� OF AUDITED DEMANDS
��
v
CHECK
26561*
26562*
26563*
26564*
26565*
26566*
26567*
26568*
26569*
26570*
26571*
26572*
26573*
26574*
26575*
26576m
26577*
26578*
26579*
2658O*
26581*
26582*
26583*
26584*
26585*
26586*
26587*
26588*
26589*
2659V*
�:6591*
26592*
26593*
26594*
26595
26596
26597
26598
26599
266OO
266�1
266O2
266O3
26604
266O5
266O6
266O�
26608
266O9
�6610
26611
UNITED A/C 201�98 DATE 10/31/91
ISSUED TU
SOUTHEKN CALIF. EDISON
SO. CA^ GAS
SO, CALIFORNlA GDISON
BLUE CROSS OF WE CA.
SOUTHERN CALIF, EDISON
SO. CIA. 341.3
SO~ CA+ GAS
SQUTHERN CALIF. EDlSON
AVP VISION PLAN
RAY LISARDU
JOIN DEYOUNG
SOUTHERN CAL1F. EDl3UN
SO^ CA^ 8AS
SOUTHERN CALIF~ EDISUN
SO^ CA^ 86113
JIM RICHARDS
GEORGE PETERSON CONST+
PUBLIC EMP^ ASSOC,
8IVERSIDE CO^ EMP
ICMA
S^J. POLICE ASSOC~
S.J. FIREFISHTERS A3SOC
PUBLIC EMP. RET^ SYSTEM
SAN TR JACINTO EASURER�S
SO^ CA^ GAS
SOOTHERN CALIF^ EDISON
SO^ CA, GAS
SOUTHERN CALIF. EDISON
CITY OF HEMET
COUNTY OF RIVERSIDE
SOUTHERN CALIF^ EDISON
SO, CA. GAS
SO^ CA. GAS
SOUTHERN CALIF, EDISUN
CYNTHIA JEFFS
BILL RUTLEDGE
RICHARD HIXSON
DAVID VER PLANK
YVONNE IACONO
GLENN TAYLOR
A~1 LOCK & KEY
A^Bl~ ATTORNEY'S
AT & T LANGUAGE LINE
AT & l
ALL PURE CHEMICAL CO.
AL/S LAWNMOWER SHOP
ANADY'S TROHPIE6
AQUA VIDEU
LOUIS to. ARROYAJR^
B & W PIPE CU,
E,S^ BABCOCK & SONS
DESCRIPTION AMOUNT
PAYMENT CQLLECTIONS 1'707.43
COLLECTIONS 474^07
GE TOWNSEL 65.00
HEALTH INSURANCE 6'O9O.00
P�Y;ENT COLLECTIONS 652^23
P�yHENT COLLECTIONS 242^52
P�Y�E�T COLLECTIONS 397^04
PA��ENT COLLECTIONS 1,562^48
VI�IO�� INSURANCE 582^06
INSTALL SINK & FANS�ADMIN, OFFICES 688OO
E�PLOY�� RECDGNTTIQN PROGRAM 582.00
PAYMENT COLLECTIONS 741^06
PAyMEN'[ C�DLLECTIONS 228+10
��;HE#T COLL�CTIONS 795,16
P�?MENT COLLECTIONS 171+91
RETURN —LEAGUE COMFER[NCE 43^79
SIDEWAL&~H�FFMAN PARK 3,91O^00
1101C DU[S 151,28
CREDIT UNION DEDUCTIUNS 1,969~00
DEFERRE� COMP~ DEDUCTION 1,195-O0
SJPD TMES 526^00
�S�8CIATION DUES 250~00
RETIRE#ENT 18t707406
REPLEHI�H PETTY CASH 149^91.
PAYMENT COLLECTIONS 136^78
PAYMENT COLLECTIONS 511^64
;�YMEHT COLLECTIQNS 118.1O
P�AYMENT COLLECTIONS 399^64
JOIHT COUNCIL MTG^ WITH HEMET 90,O0
~C,F^D^ ts? 5^50O.00
PAYMENT COLLECTIONS 363.18
�AYMEAT COLLECTIONS 162~46
PA�HEHT COLLECTIONS 121^41
PAYMENT COLLECTIONS 401^38
P�RT~TI�E HELP 84^00
PC MEETING 100^00
PC MEETING 100^00
�C HING 10O.00
PC HEETING 100.00
PC MEETING 10O^OO
LOCKING BARS—P.D. 36O^57
LCLAIM 248^39
LINE.—PD^ 2S^00
(WHP PORTADLE 4^57
CHLORI�[/SODA... WATER 1,091,OO
SUP�LI[� & SERVICE 169^01
�LAQ�E~HOFFMA# PARK 282,3O
CLEANI#G GRAND WELL 4,9O0~;O
JANIT�kI�L SERVICE 1.9OO^0O
�ARTS~P�BLIC WORKS 278.10
LAB TESTS~WATER 1^277^OO
GLCD12
� CITY JACINTO `
� 'REGISTER OF AUDITED DEHANta' � . . PAGE 2
CHECK
26612
26613
26614
�6615
26616
26617
26618
26619
26620
26621
26622
26623
26624
26625
26626
i6627
26628
26629
26630
26631
26632
26633
26634
26635
26636
26637
26638
26639
26640
26641
26642
26643
I6644
26645
26646
26647
26648
26649
26650
26651
26652
26653
26654
26655
26656
26637
26658
26659
26660
26661
26662
UNI[ED CALIFDRPQA BAINK A/C 201398 DATE 10/31/91
ISSUED TO
DIRMlNGHAM'S
DOB'S LUMBER
CPOA
CALDWELL FLORES WINTERS
ST, BOARD EQUALIZAYION
DEPT. OF CONSEKVATION
EHPLOYMENT DEV^ OEPl,
CASTELLANO~S TOWING
MICHAEL C^ CHESNUT
CHLORCO
COMTRONIX
COM SER CO,
THE COUNSELING TEAM
L^N^ CURTISS
GERALD DAVENPORT
J~F. DAVI�SON
EASTERN MUNI^WAVER
E^M^P,
EQUIPMENT SLOWLY
ERNST & YOUN8
DAVID EVANS & ASSOCIATE
|,ERGUSON,PRAET&SHERMAM
FIRST INTERSTATE BANK
FIRST INTERSTATE BANK
1ST MUNICIPAL DIVISIUM
GTE MOBILE COMH
QE#ERAL TELEPHONE
SENERAL TELEPHONE UK
GLUBAL
MAYNEG FIRE EXT8^ SERV^
CI[Y OF HEMET
HEMET @EWS
HEMET OIL INC^
HEMET RACQUETBALL
ROBT^ T^ HENDERSON INC.
HI STANBARD AUTOMOTIVE
HILLTOP SOFTWARE
HOT SHOTS 1 HOUR PHOTO
INLAND CHEVRDLET
INDUSTMIAL ASPHALT
INLAND FOUNDAT1ON ENG.
INLAND UNIFORMS
J & M AIR CONDITlONIN6
KLEINFELDER. INC^
LAFCO
LAKESIDE CH2VROLET
JAN LE/�HY
PAM�LA LEE
LIEBERT^CASSIDY/FRIERSD
LONGS DRUG STORE
MABRY ELECTRIC
DESC0IFIT ION
�HA�PE� CHAIN SAW
FREDIoil X~WATTTR
CPG� M��B[RSHIP~P.D+
CD�SUL7�NT—SCHOOL
�NDERG�OUW� TANK FEE
S�IP ��ES
UHEHP�ENEFITS
TOWING CHARGES
��SOCIATE PLANNER SERVICES
REPAIR CHLDRINATION PUMP
��DIO~NEW TRUCK�F^D^
��DIO MAINT, CONTRACT
EHPLOYE� ASSISTANCE PRD8RAM
F�RE EQUIPMENT —NEW TRUCK
ES�L�N�DE/SCHOOL MEES SERVICES
T�AFFIC ENGINEERIQG
LTILITIEVS)
MEDICAL PROINCTS~F^D
��L�J��CKHAMMER—WATER
AUDIT~C^O,P^ CALM DEFEASE
E�GI�E��ING SERVICES
LEG�L SERVICE�CLAIM
CREDIT CARD STMT^
ASST. DIST~ 87�1 ADMIN+
GRO01S�[EPER LEA�E
HOBILE TELEPHONE
REFUHD [NCROACHME�T PERM1)
PHOME ��RVICES
HAZ�AT SPILL KIT^^F^D^
C S2 REFILL
SAARE ��SET FORFEITURE
LEGAL ��VERTI8IN8
GASC3L�N�
�ELLNE�� PROGRAM
LESAL SEPyICE~SPECIAL
STROBE LIGHT~P.D^
PROSRAMMING SERVICES~WATER
�ILH P�OCESSING—P^D^
�EHICL[ REPAIRS
COLD MIX
SDIL EA�INEERING
� GAFETY 9OOTS~F^D^
DUCT MO�IFICATIONS~ADM° OFFICES
SD1ID/RECYCLE WATER SERUICE
ANNEXXTION ��9
VEHICLE: REPAIIS
�EIH9�~LEA13UE WO#FTR2NCE WPPLIES
DEPUTY CITY CLERK �ERVICES
LEGAL YNTRUICES~LAl)OR
SUPPLI�S~P^D~
ELECTRICAL SER�ICE�ADMIN
AMOUNT
20,72
54^29
345^00
16,998^55
52~O0
829^Bel)
597^O0
62^50
1,64S^82
155^14
4^294^17
812^60
150^0O
9+i35^91
1°675^O()
225,00
1~697,65
1^574^18
817^88
3r000^OO
12^902^37
7,458^40
1/195^74
253.00
1~565^25
2^94
197~50
10�^62
444^89
12^OO
435^0O
141,O0
947^16
2O4^0n
Was ^00
303^99
617.58
168^56
69^O5
211,49
50O0.O0
1,16is. 16
564^00
2O,372^00
1,275^OO
733^69
245^08
1/665,O0
i'209^OO
56.76
853^33
GLCD12
�ACINTO �
RE^I�TE� OF AUDI7ED DEMANDG PAGE 3
CHECK
?6663
26664
26665
26666
26667
26668
26669
26670
26671
266?2
26673
26674
26675
266i'6
26677
26678
.�6679
26680
26681
26682
�6683
26684
26685
26686
26687
26688
26689
2669O
26691
26692
26693
26694
266�5
26696
26697
26698
?6699
26700
UNITED CALIFD��IA BANK A/C 2O1398 DATE 10/31/91
ISSUED TO
IGABELLE MANGABAT
HARDEN~SUSCU
MELCOM COMMUNICATIONS
MUNI FINANCIAL SERVICE�
NADEL PARTNERSHIP
NDS/LOWRY
NEWPORTWAVE SOFTWARE
NORTON BATTERY MF8, CO^
O'MALLEY
OVERNIGHT INBUSTRIAL
ROBERT OWEN
PACTELL BUSINESG SYSTEM
PACTELL CELLULARLA
PAGTER LAW CORP
PHMCO
PITNEY BOWE�
POST AND PARCEL "PLUS:
PROFE8SlONA� LEGAL
[AU1ST TREE SERVICE
PRIMO REYNOGO
RIVEkSIDE BLU[PRJNT
RIVERISIFIE, CO,FLODD
COUNTY OF RIVERSIDE
SAFE�Y`KLEEN CORP^
SCOTSMAN MANUFACTURIN�
SEARS~ ROEBUCK & CU~
SHELL OIL CO,
SO^ CALIFORNIA E�ISOM
THE SON
T N T CATERINU
THE REGENTS UNIVERSITY
VALLEN SAFE�Y SUPPLY
VALLEY R�SUURCE CENTER
CARL �ARREN
WESTERN Ni�RSE SPEC^
WHITAKER BROTHERS
WRITE PRI[E
XEROX CORPORA|7ON
* Prepaid Checks
FUND
FUND
FUND
FUND
FUND
FUND
FUND
lO 73,693,98
14 45,85
30 8,73l.65
Zl 1,776.74
ZZ 5,000.00
23 85,000.00
24 45.85
DESCPTION
�EF�ND COMM^ CENTER DEPOSIT
kTR^ �IPE & SUPPLIES
�O�ILE �ADIO.... WATER
C'F'D�2~ADMIN^
��5TERPLAN OF SUPERBLDCK
ESPLAN�DE/F~C^ LINES
COHPUTE� TECHNICI�N-NETWORK
3ATTERY~F^D^
ECOH�EVLP~ ^ K^ ONE:AL
S{3aPLIES~ALL DEPTS^
S�RVICES~A^D~87�l
TELEPHO�E SERVICES
CELLULA� PHONES
LEGAL ��RVlCES SOBOBA�CFD 3
REFAIR� WAUKESHA ENGINE�WATER
�ENT��OF POSTAGE METER
SHI�PIN� FEE~P^D,
LEG�i S[RuICES ~ WILSON CLAIM
PLAQ{�E^IISTALL HOF'FMAN PARK
�EI�B,~�ATCH DAMAGE
9LUEPRIhl1NG
CO�TR. TO SHAQE LINE
CONTR, DGN RAMONA
SU�PLI�S
MONTHLY LEASE .... P^D^
S���LI�g~ALL DEPTS+
UTILITY BIL|'S
�D�E�TI�ING-PERSONNEL
CATERING~ORAL BOARDS
SEMINA�~�EGA
S�F1LIES_F^D^
SEP�R/�T� WATER DILLS
INSURA-CE CLAIMS ADJUSTERS
�LGGD DRAWS~P.D^
�E�AIP �HREDDER~P^D
OFFICE 8UPPLI[S
H, HTENANCE & SUPPLIES/COPIER
FUND 25
FOND 28
FUND 32
FUND 36
FUND 37
FUND 39
FUND 40
2,Z89,2-
4,ObO.UO
l9,O4
6,4l6.34
385.50
]5l,977,23
2,081.00
nC^
EXPWY,
AMOUNT
5O^0O
276,93
202^30
1/216,66
7'175,29
23^665^13
584.00
456^09
4°O95^00
532^63
2�254+5O
32O~73
1,6O3^49
3/B52.O0
660^O0
138^19
7^34
4�7^48
15O"O0
39^�5
412^41
350,OOO.00
85�000,00
139.0O
1743.40
877^l3
26.21
172^Y '13
276,76
245^13
19�^OO
8,921,70
102°22
421^76
6O^OO
6O^OO
3'77
5O8^29
FINAL TOTAL 662,528^8U
FUND 42 28,192.78
FUND 50 12,318.57
FUND 65 30,462,85
FUND 66 435.00
FUND 96 I4,465.29
Payroll 29,470,40
Misc. 5,661,50
TOTAL $ 662,528.80
9/
DATE: November 5, 1991
TO: Honorable Mayor and Council
FROM: Pamela L. Lee, Interim Deputy City Clerk
SUBJECT: Claim - Lisa Marshall
RECOMMENDATION: It is the recommendation of our Claims
Administrators (Carl Warren Company) to reject the claim pursuant
to Government Code.
1/-5.-9/
DATE: November 5, 1991
TO: Honorable Mayor and Council
FROM: Pamela L. Lee, Interim Deputy City Clerk
SUBJECT: Claim - Honee Michelle Larcom - File 413741 MD
RECOMMENDATION: It is the recommendation of our Claims
Administrators (Carl Warren Company) to reject the claim pursuant
to Government Code.
/1-
M E M O R A N D U M
TO: Honorable Mayor and Members of City Council
FROM: Les Evans, Interim Public Works Director
DATE: November 5, 1991
SUBJECT: Agreement for Preparation of a Parkway Master Plan
Recommendation:
Approve the preparation of a Parkway Master Plan by Kammeyer and
Associates, authorize the City Manager to negotiate an appropriate
contract for the Mayor's signature, and authorize the use of
$23,410 in Parkway Funds for the work.
Analysis:
The City has a policy of requiring landscaped parkways and street
medians along its arterial streets. As development occurs, each
developer submits a plan for landscaping which may or may not be
consistent with adjacent landscaping or any other criteria. It
would be to the City's advantage to prepare a Master Plan for
landscaping that would:
1. Provide a guideline for developers.
2. Ensure that there is a plan that will create the settings
which the community desires.
3 Ensure that plantings will produce streetscapes that are both
lush and colorful.
The consultant has proposed a process which includes two City
Council workshops over a four -month period and stresses alternative
designs for Council input.
The cost of the Master Plan Preparation is $23,410 and is proposed
for funding from Parkway Funds.
MEMORANDUM
TO: Honorable Mayor and Members of City Council
FROM: Les Evans, Interim Public Works Director
DATE: November 5, 1991
SUBJECT: Amendment of Engineering Services Contract
with NBS/Lowry for Construction Engineering
and Administration Services and other Items of
Additional Work
Recommendation:
Approve Contract amendments in the amount of $40,000 for
Construction Engineering and Administration Services by NBS/Lowry
and increase the contract amount to $194,650.
APAllgi.511
The City entered into an Agreement with NBS/Lowry in May, 1990 for
street and storm drain design on Esplanade Avenue between State
Street and San Jacinto Avenue. The original contract amount was
not to exceed $91,500.
In October, 1990 extra work, in the amount of $800, was authorized
for the Edelbrock property topography. Again in October, 1990
$8,250 was authorized for additional work in designing a 48" storm
drain between the ATSF Railroad and Juanita Street and $18,100 for
a 45" and 48" storm drain connection to Master Planned Storm Drain
C. In February, 1991 $8,500 was approved for additional topography
and design on storm plans and street plans to alleviate problems on
San Jacinto Avenue. In April, 1991 $17,000 was added for the
design of medians on Esplanade Avenue. In May, 1991 the City
approved $10,500 for preparation of easements and right of way
documents for the project.
The construction contract has been awarded and the contractor will
soon begin work. During construction the City will need surveying
work to ensure the water, sewer, storm drain and street
improvements are installed correctly. In addition, we will need
the services of NBS/Lowry to assist us in interpreting their plans,
making revisions in the plans when necessary and preparing "as -
built" plans at the completion of the project. NBS/Lowry has
proposed a fee, not to exceed $40,000 for these services.
NBS/Lowry Contract Amendment
Page Two
The contract amendments previously approved as well as the
amendment for Construction Engineering and Administration Services
should be formally approved by the Council and the contract
properly amended to ensure an appropriate audit trail. The summary
of contract amendments follows:
AMENDMENT
1. Original Contract (5/90) $91,500
2. Edelbrock Topography (10/90) 800
3. ATSF Storm Drain (10/90) 8,250
3. Master -Planned Storm Drain C (10/90) 18,100
4. San Jacinto Ave. Street/Storm Plans (2/91) 8,500
5. Esplanade Medians (4/91) 17,000
6. Easements (5/91) 10,500
7. Construction Engineering/Administration 40,000
MEMORANDUM
TO: Honorable Mayor and Members of City Council
FROM: Les Evans, Interim Public Works Director
DATE: November 5, 1991
SUBJECT: Selection of Consultant to Prepare Water and Sewer
Master Plans
Recommendation:
Approve the selection of Kennedy/Jenks Consultants of Irvine,
California to prepare Water and Sewer Master Plan for the City of
San Jacinto; and authorize the City Manager to negotiate an
appropriate contract for a not -to -exceed fee of $108,462.
Analysis:
The Public Works Department requested proposals for the preparation
of Water and Sewer Master Plans from seven Southern California
firms who were qualified to perform these studies. Five of the
firms submitted proposals. The firms submitting proposals were:
NBS/Lowry
RBF of Temecula
Kennedy/Jenks of Irvine
Keith Companies of Moreno Valley
Richard Arber Associates of San Diego
Based on the proposals and the credentials of staff to perform the
work, three of the five firms were selected for interviews. The
firms interviewed were Kennedy/Jenks, Arber Associates and Keith
Companies. The interview team was composed of John Townsel, Water
Superintendent, Dave Anderson, Assistant to the City Manager, and
Les Evans, Interim Public Works Director
The interview team rated Kennedy/Jenks' proposal highest. The team
felt that the Kennedy/Jenks project personnel were technically
strong and highly experienced. Their approach to the Master Plans
included two elements not included in the proposals by the other
two consultants. Kennedy/Jenks is offering an in-depth evaluation
of the present and future water supplies available to the City and
a recommendation on whether the City should continue in the
business of providing water and sewer service. Neither of the
other two firms offered these services in their proposals.
Water & Sewer Master Plan
Page Two
The interview team felt that the Richard Arber Associates proposal
was also strong, but was limited only to Master Plan preparation
and did not address the future of the available water supply or
assistance in making the decision of whether or not to stay in the
utility business.
The fee proposed by Kennedy/Jenks was $108,462 and the fee proposed
by Arber Associates was $99,064. The interview team felt the
additional cost for the Kennedy/Jenks proposal was justified due to
the additional services offered. The Keith Companies cost proposal
was $123,000. The approved City budget for the Water and Sewer
Master Plans is $110,000.
Memorandum
November 5, 1991
To: Honorable Mayor and City Council
Via: Pamela S. Taster, City Manager
From: Dave AndersoAssistant to the City Manager
Subject: FY 91-92 contract for Federal Title III funds.
Recommendation: Approve contract with the Riverside County Office on Aging for
remaining 9 months of the fiscal year for a grant in the amount of $5,260.
Background: Title III of the Older Americans Act of 1965 authorizes grants for
state and local governments to develop supportive services to meet the needs of older
persons.
Riverside County office of Aging administers the program in our area. This grant is
intended to provide a specific service to older persons. In the case of this grant program
Riverside County requires the City as a condition of the grant to provide "outreach"
services to senior citizens. This includes visits to individual senior citizens to determine
if they are in need of assistance from any senior assistance program available in the area.
The program currently serves the needs of 384 seniors a year in the City of San Jacinto,
Fiscal Lnpact: This program provides $7.009 per year special revenue to the City.
The City' must provide an in -kind or cash matching funds amounting to 10% of the grant
funds I$7011. The in -kind match is easily met by providing work space and supervision
to the outreach worker. No general funds dollars are requested to fund this program.
c
IVE'SI
•
TY
E
CONTRACTOR:
410
A
FY 91-92 CONTRACT INFORMATION SHEET
City of San Jacinto
Listed below is the current status of your FY 91-92 contract
reflecting the 3-month contract amendment and the 9-month contract.
Contract Amendment
- Sept. 1991)
(3-month)
Contract
(Oct.'91 - June '92)
(9-month)
Total Annual
Contract
Amount
$ 1,749
S 5,260
Earned
$ 1,749
Balance
$ 0
S 5,260
$ 7,009
West County Office
2023 Chicago Avenue, Suite 9.-1
Riverside, CA 92507
(714) 275-8940
(714) 781-9533 - Fax
George Telisman, Director
1-800-662-4636
(Toll Free)
East County Office
73750 Catalina Way
Palm Desert, CA 92260
(619) 341-0401
(619) 340-9535 - Fax
AGREEMENT FOR OLDER AMERICANS FUNDS
(Title III-B)
THIS AGREEMENT is made by and between the COUNTY OF
RIVERSIDE by and through its Office on Aging, hereinafter called
"County", CITY OF SAN JACINTO
hereinafter called "Recipient".
1. RECITALS. The Older Americans Act of 1965, as
amended (42 United States Code 3030d) provides for assistance to
state and local agencies to develop supportive services to meet the
7 needs of older persons.
The State of California has established the
Department of Aging to administer allotted funds and has designated
9 County as an Area Agency on Aging for the purpose of administering
a certain portion of said funds pursuant to said Act, and for the
10 purpose of planning and coordinating service programs and
activities for older persons.
12
15
2. DEFINITIONS.
A. "Act" means the Older Americans Act of 1965, as
amended, as set forth in 42 United States Code 3030d
(Subchapter III, Grants for State and Community Programs or
Aging, Part B - Supportive Services).
B. "Program Area" means theCounty of Riverside.
16 C. "Regulations" means the rules and regulations
issued under the authority of the Act by the Department of
17 Health and Human Services, set forth in Title 45 Code of
Federal Regulations, Public Welfare, Subtitle A, Part 74
18 (Administration of Grants), and Subtitle B, Chapter XIII,
Subchapter C, Part 1321 (Grants for State and Communi:y
7 g 1 Programs on Aging).
20 3. PURPOSE. It shall be the purpose of the parties to
this Agreement to make certain supportive services available to
21 persons age 60 and above. By way of contribution, County and
Recipient shall provide funds as shown in Exhibit "A", attached
22 hereto and by this reference made a part of this Agreement, and
Recipient shall render services as provided in Paragraph 5 herein.
4. EQUIPMENT PROVIDED BY COUNTY.
A. County hereby leases such eduipment as
25 hereinafter described, to Recipient for the term of this
Agreement, unless sooner terminated as provided in
26 Paragraph 7 herein. Said equipment shall be used and
operated solely in conjunction with the services to he
27 performed by Recipient as provided in Paragraph 5 herein.
23
24
28
10
II
12
}3
14
15
16
17
10
20
21
22
23
24
25
25
7
\``
B, Said equipment is described as follows: 0/A
C. Recipient shall be responsible for and shall pay
all charges for the operation, maintenance and repair ot
said equipment and shall make any and all repairs and
nupply_any and all gacts and accessories, and otherwise
maintain and operate said eguipment in proper condition an-;
good working order. At Lhc termination of this Agcccment/
said equipment shall be returned to County forthwith in as
good condition as when received by 3ecioieot/ reasonable
wear and tear alone escepted.
D. 8ccigient shall L-e liable to County for any and
all damage or dcrreciar-ion caused '--y accident, negligence,
fi��, the cicmeots or other casualLy, or by failure or
neglect to care for or make repairs �o yaid cguipmeot ao
may be requires or needed.
E, In addition to the insurance as required in
Paragraph 24 herein, Recipient shall procure and maintain
during the term of this Agreement, automobile collision and
comprehensive insurance with loss payable to County, t:
cover any and all physical damages, losses or destruction
of any leased vehicles, in such amounts as County may
ceguire. Recipient shall Furnish County with
certificate(s) of insurance to demonstrate '-hat Recipient
has procured such insurance, and said cectificate(s) Shall
contain the covenant ot thc insurance carrier that thirty
(30) days written nnLice shall be gireu to [ounty prior to
modification, cancellation or reduction in coverage of such
insurance.
F, All equipment pcovided by County as described in
item 4 B. to this Agreement shall remain County property.
Recipient shall maintain an inventory of all such cquipmcot. Final
disposition of such equ,ipmenL shall be in accordance with
instructions rcnm County.
/'LCOP� OF SIETRVIC2�``� Recipient, assuming
responsibility for providing ceftain auppncLivc services for older
persons, shall perform such services as set forth In Exhl'bit "D",
attached hereto and by Lbis reference made a part of this
Agreement, and in the manner pcnvided --herein, and in full
cno[ormity with the Act and the Pegclationa, and the
interpretations t-herso[ as delineaLed in Lbe Title III program
Manual Dubliabed by the DepactmenL of 4gixg of tbs State Of
Cal iFornia�
2
27 EVALUATION.
28
STI C .'...ATZENSTEIN
TtFV ECM Ps SF:.
IS (')! H STREET
RE1E)E CALIFORNIA
2
3
4
5
6
10
1
12
13
14
15
6
17
18
19
Contractor will establish linkages with other service
providers to improve coordination and minimize duplication of
effort.
G. TERM. The term of this Agreement shall be for a
period commencing on or-tober 1, 1991, or the date of execution,
whichever is later, and terminating on June 30, 19 92 , unless
sooner terminated as provided in Paragraph 7 herein. No services
shall be provided, monies earned, nor reimbursements made prior to
the appropriate effective date established in accordance with the
previous paragraph.
7. TERMINATION.
A. Either party may terminate this Agreement upon
thirty (30) days written notice to the other party.
B. Notwithstanding the provisions of Paragraph 7A
herein, County may suspend or terminate this Agreement or
reduce the payment of funds hereunder (upon written notice
to Recipient of the action being taken and the reason for
such action):
(1) In the event Recipient fails to perform the
covenants herein contained at such times and in such
manner as provided in this Agreement; or
(2) In the event there is a conflict with any
federal, state or local law, ordinance, regulation,
or rule rendering any of the provisions of this
Agreement invalid or untenable; or
(3) In the event the funding from the
Department of Aging of the State of California,
referred to in the Recitals herein is terminated or
otherwise becomes unavailable, in whole or in part.
8. EXCUSE FROM PERFORMANCE. Upon written request to
20 County, Recipient may be excused from performance of its
obligations hereunder for any period of time attributable to delay
21 caused by inclement weather, earthquake, fire, flood, cloudburst,
cyclone or other natural phenomenon of a severe and unusual nature,
22 act of the public enemy, epidemic, quarantine restriction, freight
embargo, strike or labor dispute, or any other unforseeable cause
23 beyond the control and without the fault of Recipient; provided,
however, that Recipient shall not suspend or terminate the
24 performance of its services hereunder until receipt of written
approval by County, and such termination or suspension shall be in
25 accordance with instructions and procedures as set forth in such
notice of approval.
26
9. DOCUMENTATION, REPORTS, INSPECTIONS AND PERFORMANCE
A. Documentation of Expenditures. All expenditures
3
3
10
I3
14
15
16
17
�8
Ig
21
22
25
24
25
n
27
28
supported by properly executed payrolls, time records,
invoices, contracts, vouchers, and orders, and any other
accounting documents pertaining in whole or in part to this
Agreement shall be clearly identified and readily
accessible, and such documents shall be maintained in
accordance with the Accounting -Manual for Subcontractors on
file in County'o Office on Aging and by this reference made
a part of this Agreement; provided, bo=evcc/ in the event
of conflict as between the provisions of this Agreement and
the Accounting Manual for Subcontractors, the provisions of
this &gceemeoL shall control. Recipient shall maintain and
beeD available all such documents for a period of not less
than Zouc ( 4 ) years from the termination of this Agreement
i� a CMuoty, state or Federal audit has occurred and for a
period of not less than five (5) years from said dote if
Such audit has not occucccd. In the event Of audit
exception, such documcntn shall be maintained unt-il every
exception has been cleared to the satisfaction of County.
B. Reports. Recipie2-L, at such cimen and in such
forms as --aunty may require, shall furnish County such
statements, records, capocts/ data and io[ocmation as
County may reaaonably request peruioing to its oerfocmaoce
of services hereunder and other matters covered by the
Agreement. The Monthly Supportive Services �icporL (CD&�
180), which provides client ideotifficaLion information
relative to the units of service provided, is specifically
noted hcccio for the purpose of establishing the
contractual requirement that this document is due in the
offices of Cnuoty no later than the fifth working day of
cac'- month. 3ecciot of late, or inaccurate, reports may
result in the delay of processing of the -iscal report and
receipt of payment until the following month.
C. Innorctionn, Recipient shall make available to
-cunt, state or Ledecol officials iLs cecords and data
with respect to all matters covered by Lbis Agceemenr tor
iotnection and audit, which -inspection and audit may be
made at any time during normal business bourn after
reasonable notice.
D. Performance Evaluation. Recipient shall permit
County, sLaLe or federal officials to monitnc, assess or
evaluate Recipient's performance under this Agceement on at
least a quarterly basis, said monitoring, assessment or
evaluation to include, but not be limi ted to, audits,
iospcctinnu of premises within the Program Area and
interviews with Recipient's cmployccn, ��eots, lsdepeodeot
cnnLcartncn and subcontractors pcnviJio9 the services undsc
this Agreement, and recioients tbereoE.
10, &gP�IC�NT APPEA� PROCESS. Recioient shall have in
place a grievance nroccduze/ approved by County, which shall
proviJe o mode for airing cumplainL2 �elated LO Lbe service
provided/ or jsnial theceg[/ by -Reci-)ianL. �be gr��Yance
i Procedure shall include a review of all unresolved complaints by a
subcommittee or other body of Recipient's Advisory Board or Board
2 of Directors. If the decision reached at that level is
uacceptable co the npplicaot/ the grievance shall be referred by
3 the Recipient to County for final resolution in accordance with �ts
established grievance procedure.
O
7
8
9
IO
II
12
I
14
15
16
17
18
79
30
21
22
23
24
25
26
37
1:1B
VTu',
ll, AUDIT. Upon request frnm County to do so, Recipient
shall perform an audit, and submit a reoocL thereon, which shall b�
satisfactory to the Auditor -Controller of Couotv. Io the event OE
an audit exception, all documents referred to in Paragraph 9&
herein shall be maintained and kept available until every esceptio-
ban been cleared to the satisfaction of County.
12. ACQUISITION OF REAL PROPERTY AND IMPROVEMENTS.
Recipient shall not use ffun8s referred to in Paragraph ] herein fo�
the purpose of acquisition of real property or the nonstcucLion of
improvemeuts thereon.
13. ACQUISITION OF PERSONAL PROPERTY. All equipment,
materials, supplies or personal property of any kind purchased wic�_
unds referred to in Paragraph 3 herein and not fully consumed or
expended prior to the termination of this Agreement, shall he the
property of County, All such personal property shall be purchased
io accordance with the standards and guidelines for procurement as
provided in Part 74, Subpart P (Appendix G or Br as applicable to
Recipient) of the Regulations and with the allocations set forth ic
Exhibit "A~ to this Agreement and Recipient shall maintain an
inventory of all such personal property. Final Disposition of suc-
pccsnnal property shall be in accordance with instructions ffrnm
Couoty. Notwithstanding the prnYioioon of Paragraph 9A herein, a! --
document ' s pertaining to such personal property, not fully consumed
or expended prior �_o the termination of this Agreement, shall be
etained for five (5) years after such final dinposiLinn. The
provisions of this Paragraph l] shall not apply to prraooal
property purchased exclusively with Geci�ieot'n �unds.
14. COPYRIGHTS AND RIGHTS I0 DATA. Except as otherwise
provided in this Agreement, Recipient shall not publish or transfer
any material produced or resulting from activities supported by
this Agreement without the express written consent of the Director
of the Department of Aging of the State of California. If any nun�
material is subject to copyright, the parties hereto understand anc
hereby agree that the right to copyright such material is ezpressl7
reserved to the State of California and �ecipieot hereby agrees nu�
o copyright any such material. If any such material is
copyrigbLed, tbe parties bereto undecsLaod and beceby agree tbaL
the State of California reserves a royalty -free, nonexclusive, and
irrevocable license co reproduce/ publish/ and use such material,
in whole or in part, and to authorize ntberS to do so, provided
itLcn rrediL is given the author.
lCONTRIBUTIONS. Reci�ieut shall pcovide each older
person with a voluntary oppn[L_�oiLy ro contribute to tbe cost of
the service, and shall pcoLecL the privacy of tbe older person wit7_
.mxnoa`
.�,,m`A
�
8
IO
lI
�2
�J
14
15
15
17
IO
19
20
21
32
23
24
35
26
37
28
respect to his or her contribution. Recipient shall es-ahlisb
appropriate procedures to safeguard and account for all
cooLcibutions/ and shall use all such contributions to expand the
services supported under this Agreement. Under no circumstances
will the provision of services be affected by the receipt, or no-,
of any coaLcibution.
16. PAYMENT OF FUNDS.
A. Payments shall be made in monthly increments
upon receipt of o request for goymeoL received from
Becinient NO LATER THAN tbe fifLb working day of each
moncb. Such payments shall be maa�e on the basis of a Unit
�o�e e�Lablisbed �y County and applied to units of service
as described in the California Department of Aging Program
Summary System Operations Manual. Program(s) and
Activity(s) funded and number of units of service to be
provided under this Agceemen-_ are as follows:
Program:Ccyrnzriity Services
Activity: Outreach
Unit Rate: $ in 71 Qn. �E OujLs: 289
Program:
Activity:
Unir- -Rate:
Program:
Activity:
Unit Rate:
No. of Units:
No. of Units:
The Pco9com Activi-_y(s) contracted For are intended to be
provided over the complete period of the &qceemeot. The
maximum amount of --be Lotol which may he claimed per month
may no-- exceed the proportion which that month bears to the
total number of months covered by the Agreement (i.e./ one
mouLb t,guol to 25% of s �ouc-mnn(b dg[cemenc>. In the case
of an Agreement covering the complete fiscal year, July l
Lbcuugb June 30, a maximum of ten percent (lD%) per month
will apply. under no circumstance will reimbursement be
made for more than the total conLcacLcd number of units of
sccvirc^ Requests for payment received after the tit--b
working day of any month, or inaccurately completed, may
result in delayed claim processing and receipt of payment
until the following month. Continued late reporting or
failure to report may result in County's applying the
termination policy referred to in Paragraph 7 TERMINATION,
lLcm B(l). 8ecigicnt/s monthly requests for funds are to
include total prngcom/AcLiviLy expenditures tor the month.
Total expenditures will be reviewed on o regular basis by
County to verify that the budgeted amount of Funds,
including [ederal and local, are being expended in amounts
which agree with those reflective of --he Recipient budget
(Exhibit "&", Page Z). Any change in budget or uoi-,- rate
shall entail a con�icacL amendmen,.. Iu no event will n
.n'I w°,/mn
o
20 such amanner
shall maintain said special account in
'`� ..
to be prepared
Permit such cc�ncts as required by County
grepared Lhcrefrnm.
/
(Z) Permit the tracing of all i
rfunds ccceined b; 123 -er^n^�o^ 4z-m~ �ouuty to their final expenditure.
24 C. Not laLec than one �noJ,=� `.� twenty �
Prior to the termination�~^ ~—^~`�~ u«« c�cncY (l2U) days
25 Provide Cnun�y 4i�b iten�i�bis �gre�mcot, �eciyient shall
which cemain uoexoeode» uac m��e n� Lhc amount of Eonda
26 u �nn such termination.
__,__
�/. xl6dI -10 APPEAL.Recioicnt may appeal
Of this AqreemenL by County, od nucb appnal sb�p�ab a termination
provided in Part D� ��r��n" ��� � ,� �^ ~` �'/ e made �s |
�� �������� � �� __ _ �� ��
28 Publishcd by tbe D��-`` ~^� "' u/� /�c�e �1I Dcogr�n �aou�l
, ���r�ment of g of Lbe CtnLe of caliI0cni�,
�
2
change in unit rate result in reimbursement in
the original contract amnont^ csnens of
B. IonoevcoL shall County be liable hereunder -Fc
expensesincurred
cucccd by Recipient, nor for reimbursement
units o� service, in excess of the sum of for
hundred sio±v dnIIazu ( cSand— two
will funds he reimbursed wicbuut --he
+ /` N«r
��uv�—
described in 16A. �zon o� services
C,Nntwithntaodiog any �rovisioo contained in this
paragc
aph lv' �ouocy rcsccves tbe
� | ^ � right ^to . (l) reduce the
paymeot of foods hereunder /^) ���_L
' '/uLc c»zu Agreement,
or (]) renegotiate the actualleveln of expenditure in tecveut Recioien�'« r.�` c^�cuu�cuces will result in
unexpended funds at the exuiraLioo of this Agreement.
D. While advance payments are
_^
allowable, they
are
10 discouraged, and will oolv he ~ad=
cash -flow hardship. IF made a", e_uuc or legitimate
exceed 1/12th of -he total r`'",y advance Payment will not
t
`qCC/ and will be repaid'within 90 days following cecei�Lnf funds. Payment may be12 in cash, by deduction from -`~^l
the provision of contracted ' _=y«cuc zor funds, or b
y
13 the amount of the ad,=��rvzcca at no obucgc' equal to
~~ ^�
' termination, any uorcpa�� or^~u`^^" �"�� «c con�c���
14 returned +n r^.,��,, �-- �u 'u carn�� funds must be
�-`_^� `. u"�� immediately.
15 E.
' -r—Rec-"o`^,r~u"t /~�"��,��
^e^tau�`-/i'-s�~^n . ^,~n`d" �~q�.L~ai«
u n
pecz
a
laccouoL and deposiL all funds received by Recipient From1b County in th--~,,m.+
^�. �u� specq.~ow-c may beestahliohcd on the books and crccorIsaoa separate accountI7�or a separate bank account ^~,
received by 8ccipien� I =�+ovlisnco^ Any funds
8oblioaLe� nr^or �uCounty which have not been +k
e termination of this Agreement shallbe returned
co [uunLy immediately LbecnaEter.
21
22
18. REMEDIES. The parties hereto understand and hereby
agree that any remedy provided in this Agreement is in addition to
2 and not in derogation of any other legal or equitable remedy
available to County as a result of breach of this Agreement by
3 Recipient, whether such breach occurs before or after termination
of this Agreement. In the event of litigation between the parties
hereto arising from this Agreement, it is hereby agreed that the
prevailing party shall be entitled to such reasonable costs and/or
attorney fees as may be ordered within the discretion of the court.
19. AGREEMENT SUBJECT TO AVAILABILITY OF FUNDS/
CONGRESSIONAL ACTION. Notwithstanding any provision contained in
this Agreement, Recipient expressly understands and agrees that
this Agreement -is valid and enforceable only if sufficient funds
8 are made available to County by the State of California for Fiscal
Year 91-92 for the purposes hereunder, and moreover, that this
g Agreement shall be subject to any additional restrictions,
limitations or conditions enacted by the Congress of the United
10 States, or any statute enacted by said Congress which may affect
he provisions of this Agreement, in any manner, including but not
11 limited to funding. It is expressly understood by the parties
ereto that this Agreement may have been entered into before
12 ascertaining the availability of Congressional appropriation of
funds, for the mutual benefit of both parties in order to avoid
13 program and fiscal delays which would occur if this Agreement were
executed after that determination was made.
14
20. FAIR EMPLOYMENT PRACTICES. Recipient shall fully
15 comply with the Fair Employment Practices Addendum as set forth in
Exhibit "B", attached hereto and by this reference made a part of
16 this Agreement. Notwithstanding the provisions of this Paragraph
20, Recipient shall give hiring preference to persons sixty (60)
17 years of age and older who are qualified for positions delineated
in Exhibit "A" to this Agreement, and Recipient shall show
18 reasonable cause to County for not hiring any such persons who
apply for such positions.
21. INDEPENDENT CAPACITY. Recipient, and its officers,
employees and agents, shall act in an independent capacity during
the term of this Agreement and not as officers, employees or agents
21 of County.
22 22. NONASSIGNABILITY. Recipient shall not assign any of
its rights, duties or obligations under this Agreement to any
23 persons or entity without the written consent of County being first
obtained; this includes the ability to subcontract all or a portion
24 of its rights, duties, and obligations hereunder. Recipient does
not possess authority to and shall not contract for, or on behalf
25 of, or incur any obligation on behalf of County.
23. ASSURANCE OF COMPLIANCE. Recipient shall comply with
all Department of Health and Human Services regulations promulgated
27 pursuant to Title VI off the Civil Rights Act of 1964. As an
ndication of its intent to comply, Recipient shall complete and
28 sign an Assurance of Compliance with such regulations, which form
uponcompletionand execution tbereof,
n� Shall he attached hereto
�� ~C"/ aod h� Lhin ce�ereone made a part of this 4gztas
&grecmeo24, INSURANCE. Recipient nball/ during the term of this
A. Procure and maintain Workers, Compensation
Insurance aa prescribed by the laws of the State of
rn
B. procure and maintaio comprehensive general d
automot
ive liability insurance coverage that Shall no
Recipient from claims for damages for personal protect
including accidental and wrongful death,oa �o�uzy'
claims for Property damage'which an well a� from
oc Programs under Ehio Agreement, emcot may arise from activities
nr Programs be operated or conducted whether such activities
agent or subcontractor of Recipient's,
Recipient, �y any
employed directly or indirectly' «c h� anyone
employed Loc a consideration oby either n� them, whether
Such insurance shall name County
�� an unpaid v«�«n�e�r�
with respect to Ehis Agreement�y a� an additional insured
Recipient beccuoder. Such insuranceand the obligations of
combined coverage limits of shall provide for
thousand dollars (t�0O 0DO n»� less than five hundred
r, ,00) per occurrence.
C. Furnish County with cecLi[icate(a) of i
showing that such insurance is in full foc e � nnucan�e
ao
c
and that County is named as on additional e�[e�L^
respect to this Agreement and the obligations Of
insured
hereunder. Further, said certificate(s) shall rcip�euL
covenant of the insurance carrier that thirtycont�in the
written notice shall be given to County (3O} days
«n y
modification, cancellation,reduction
�n
such insurance. or ce «cLion in coverage of
D. 7he provisions Of Paragraphs 24& and 24C
h erei
nrelaLing to Workers' Compensation Insurance and to
cecLiEicaLe(n) Of insurance, shall out apply to Recipientif Recipient. is a public entity and is a self -insurer foriLs Workers' Compensation liabilities'providedthaL Recipient shall provide benefits �uc' however,
are conoeemployees who
�nany manner whatsoever with the 'services to performed hereunder, equal to those provided by the
Workers' laws of the State
or California.
E. The Provisions of Paragraphs 24B and I4C h
relating to comprehensive general and automoLiv� liaheceio
insurance and to certificate(s) o� insurance shall �lzty
apply to Recipient if Recipient is a Public ��t oot
self-iosucer for its basic exonnurr for tort
� y and is a
orL liabiliLisn.
25. HOLD HARMLESS.
�Rpr^n�Je^"^r� �uol,/` indemnify and nnldC»Voty' its Officers, ageo-s' employees, volunLeecn and independentcootracLocs [cee and har lens from any liability c�e�, basej
l or asserted upon any act or omissioo of Recipient, its officers,
mgents, employees, volunteers, subcontractors or independent
2 contractors, for property damage, bodily injury/ nr death, or any
other element of damage of any kind or nature, relating to or in
3 anyway connected with or arising from the accomplishment of the
services to be performed hereunder, and Recipient shall lefeod at
4 its expense, including attorneys fees, County, its officers,
agents, employees, volunteers and independent contractors in any
5 legal action baoed upon such alleged acts or omissions. The
specified minimum insurance coverage required in Paragraph 24
6 herein shall in no way limit or circumscribe Recipient's obligacior
Lo indemnify and hold County free and harmless as set forth in this
7 Paragraph 25,
8
9
10
Il
19
IJ
I4
15
16
17
18
20
21
22
33
24
25
26
27
23
_
26. CONFIDENTIALITY. Recipient shall protect from
unauthorized disclosure, names and other identifying information
concerning persons receiving services pursuant to this Agreement,
except for statistical information not identifying any such person,
and Recipient shall not use such identifying information for any
purpose other than carrying out Recipient's obligations under this
Agreemcnt. Recipient may permit persons ceceiving services
pursuant to this Agreement to authorize, in writing, the release of
information to specific entities, but Recipient shall not request
or encourage any such person to give a blanket authorization or
oi90 a blank release, nor shall PecipieuL accept such from any suc-
pecnoo^ For the purposes of this Paragraph 26, "identifying
information" shall include, but not be limited to, name,
identifying number, symbol or other identifying particular assigned
to the individual, such an a finger or voice print or a photograph.
27. COMPLIANCE WITH LAW. Recipient shall comply with all
federal, state and local laws and rcgolations pertinent to
Recipient's operation and the services to be performed hereunder,
and shall keep in effect any and all licenses, permits, notices an,�
certificates as ace required thereby. Recipient shall further
ccmply wiLb all laws applicable to wa9cs and hours o[ employment,
o=ooatinnal :�afct-y and to fire safety, bealtb and sanitation,
including but not limited to, the Contract Rock Hours and Safety
Act (40 OSC ]27-]30; 29 CF8, Part 5). Recipient shall provide a
minimum lO% of the net coot to provide the Supportive Services
under this Agreement. matching requirement may be met in the form
of cash or in -kind cootribuLi000. Net costs are total costs less
grant -related income and non -matching contributions. (Re[.
California Department of Aging Title III Program Manual, Page
I-3G8, Section 200, a and h.)
28. MAINTENANCE OF EFFORT. ReciPicot czgreso1y
understands and does assure that funds ocovided under Title III of
the Older Americans Act are used to supplement services provided to
seniors and not to replace funds from non -Federal sources.
29COMPII&NCS WITH RSB&GIiIfATION ACT. Recipient shall
comply with Sections 503 and 504 of the Rehabilitation Act of 19/3,
as amended (29 USC /94), all requirements imposcd by the applicabl=_
B�� re9olatiuos (4� ��R, part 34)/ and all guidelines and
0
1 interpretations issued pursuant thereto, to the end that no
qualified handicapped person shall, on the basis of handicap, be
2 excluded from participation in, be denied the benefits of, or
otherwise be subjected to discrimination under any program or
activity of Recipient receiving federal financial assistance, and
that affirmative action shall be taken in regard to employment of
4 the disabled.
5 30. COMPLIANCE WITH TITLE VII OF CIVIL RIGHTS ACT.
Recipient shall comply with the provisions of Title VII of the
6 Civil Rights Act of 1964 (42 USC 2000, as amended by the Equal
Opportunity Act of March 24, 1972, Public Law No. 92-261), in that
7 Recipient shall not discriminate against any individual with
respect to his -or her compensations, terms, conditions, or
8 privileges of employment, or discriminate in any way which would
deprive, or tend to deprive, any individual of employment
g opportunities, or otherwise adversely affect his or her status as
an employee, because of such individual's race, color, religion,
10 sex or national origin.
-7 31. ASSURANCE OF NONDISCRIMINATION. Recipient shall
comply with the provisions contained in Article 9.5 of Chapter 1,
12 Part 1, Division 3, Title 2 of the California Government Code
(commencing with Section 11135), and the rules and regulations
13 adopted, or actions taken, by the Department of Aging of the State
of California, to implement said article. As an indication of its
14 intent to comply, Recipient shall complete and sign an Assurance of
Nondiscrimination in State Supported Programs and Activities, which
15 form upon completion and execution thereof, shall be attached
hereto as Exhibit "E', and by this reference made a part of this
16 Agreement.
17 32. COMPLIANCE WITH CLEAN AIR ACT/FEDERAL POLLUTION
CONTROL ACT. Recipient shall comply, when aoplicable, with the
18 provisions contained in the Clean Air Act, as amended (42 USC 7401,
et seo.), and the Federal Pollution Control Act, as amended (33 USC
19 1231, ,=t seq.).
20 33. PROHIBITION OF PAYMENT OF FUNDS TO INFLUENCE
LEGISLATION. Recipient expressly understands and agrees that it
21 shall not use any funds provided hereunder to pay the salary or
expenses of any person or entity who is engaging in activities
22 designed to influence legislation or appropriations pending before
the Congress of the United States.
23
34. NOTICES. Any notices required or desired to be
24 served by either party upon the other shall be addressed to the
respective parties as set forth below:
25
2
COUNTY RECIPIENT
County of Riverside
27 Office on Acing
2023 Chicago Ave., Suirle B-4
28 Riverside, CA 92507
City of San Jacinto
P.O. Box 488
San Jacinto, CA 92383
1.1
2
3
6
8
9
10
11
12
or to such other addresses as from time to time shall be designated
by the respective parties.
35. BINDING ON SUCCESSORS. Recipient, its heirs, assigns
and successors in interest shall be bound by all the provisions
contained in this Agreement, and all of the parties hereto shall be
jointly and severally liable hereunder.
36. WAIVER OF PERFORMANCE. No waiver by County at any
time of any of the provisions contained in this Agreement shall be
deemed or construed as a waiver at any time thereafter of the same
or of any other provision contained herein or of the strict and
timely performance of such provisions.
37. SEVERABILITY. The invalidity of any provision
contained in this Agreement as determined by a court of competent
jurisdiction shall in no way affect the validity of any other
provision herein.
38. INCORPORATED MATTERS, Recipient expressly represents
that all documents incorporated by reference herein, and all
matters within such documents, have been reviewed and are
understood by Recipient.
13 37. ENTIRE AGREEMENT. This Agreement is intended by the
parties hereto as the final expression of their understanding with
14 respect to the subject matter hereof and as a complete and
exclusive statement of the provisions contained in this Agreement,
15 and it supersedes and replaces any and all prior and
contemporaneous agreements and understandings, oral or written, in
16 connection therewith. This Agreement may be modified or changed
only upon the written consent of the parties hereto.
17
18
19
20
ATTEST:
21
GERALD A. MALONEY
22 Clerk of the Board
23
24
25
26
27
28
LLSM C KATZENSTEIN
COUNTY COUNSEL
SUITE 300
3535 101"M STREET
HfVERSiDE CALIFORNIA
By:
Date:
Deputy
(Seal)
ID#203C
COUNTY OF RIVERSIDE
By
Chairman, Board of Supervisors
ritv of SRn 7arintn
By
Title
ATTEST:
12
City Clerk
(SEAL)
CONTRACTOR. CITY OF SAN JACINTO
BUDGET JUSTIFICATION
PROGRAM:
OUTREACH
ACTIVITY:
*CASH
MATCH
*IN -KIND *OTHER
MATCH INCOME
CONTRAC
FUNDS
TOTAL
PERSONNEL
Outreach Worker
780 hrs 0 $5.50/hr
$ 4,290
$ 4,290
Workmen's Comp. Coy_
(28/1,000)
12
12
Medicare Tax
71
71
Grp. Life (10,000)
.25/1000
23
23
Mand. Ret, as of 1/1/92
150
150
Volunteer Services
1523 hrs (at $5.00/
hr. equiv.)
7,615
7,615
EQUIPMENT •
Computer Maint.
Contract
300
300
OTHER
Mileage 0 .26/mi
for 1,000 mi.
260
260
Postage
154
154
Telephone 0 29.00/mo
261
261
Office Supp. 0 50.00,/mo
450
450
Office Rental @ 50.03/mo
450
450
Utilities @ 100.00/mo
TOTAL
9,676
76n
11,936
"'DESCRIBE SOURCES:
Cash Match
In -Kind Match
The outreach program islious_ed in
the Community Center. The City
provides office page2 space, supplies,
phone service
Amt.
Amt.
Amt.
Lrt
$2,061
OLDER AMERICANS
PROGRAM
FUNDS
ACT
BUDGET
CONTRACTOR City of San .lacinto CONTRACT NO:
PROGRAM: Outreach ACTIVITY: Same
FOR PERIOD: /91 _ 6/10/97 FUNDING SOURCE Title III-8
_ion
COST CATEGORIES
AND LINE ITEMS
Cash
Match
In -Kind
,Match
Other
Contract
Funds
Total
Costs
PERSONNEL
1.Salaries/Wages
4 790
71
2.Payroll Taxes (MEiic in)
3.Fringe Benefits
185
4.VolunteerSvcs
7,615
4,546
12,161
Total Personnel
TRAVEL COSTS
5.Staff Travel
760
6.Volunteer Travel
Total Travel Costs
260
260
EQUIPMENT
7.Equip Maintenance
300
8.Operating Costs
Total Equip Costs
300
300
OTHER COSTS
9.Rent/Lease Costs
4.50
1 O.Telephone
261
11 .Utilities
900
1 2.Suppties
450
13,Duplicating
-
14, Postage
154
1 5.
Total Other Costs
2,061
154
2.215
TOTAL COSTS
5 260
14 _936
hereby certify to the best of my knowledge and beiief that this budget reflects t e
necessary, reasonable and allowable costs to attain the objectives stated in the
contract. (Arty changes in expenditures or allocation must be requested in writing,
and approved by the Office on Aging).
Authorized Signature:
Office on Aging approval:
Page 1
Date:
Date:
FAIR ENPI_OYMENT PRACTICES ADDENEUM
1. In the performance of this agreement, Recipient shall not
discriminate against any employee or applicant for employment because of race,
religious creed, Dolor, national origin, ancestry, physical handicap, medical
condition, marital stablq, sex or age*, irnt
shall
take affirmative action to ensure that applicants are employed, and that enployees
are treated, during employment without regard to their rape, religious cieuil,
color, national origin, ancestry, physical handicap, medical condition, marital
status, sex or age. Such action shall inclnde, but not be limited to the
following: employment ungrading, demotion or transfer, recruiLuaut or recruitnent
advertising; layoff or termination; rates of pay or other forms of compensation;
and selection for training, including apprenticeship. Recipient shall
post in a conspicuous planP, available to employees and applicants for employment,
notices to be provided by County setting forth the provisions of this Fair
Employment Practirs section.
2. Recipient shall permit across to its records of employment,
employment acm..isnents, application forms, and other pertinent data and
records by County for the purpose of investigation to ascertain compliance with
the Fair Employment Practices section of this agreement.
3. Remedies for Willful Violation:
(a) County may determine a willful violation of the Fair EMployment Practices
provision to have occurred upon receipt of a final judgment having this
effect from a court in an action to which Recipient was a
party, or upon receipt of a written notice from the California Fair EMployment
and Housing Commission that it has investigated and determined that
Recipient has violated the California Fair EMployment and
Housing Act, and has issued an order, under California Government Chyle
Section 1?970, which has become final, or obtained an unjunction under
California Government Code- Section 12973.
(b) For willful violation of this Fair employment Practices provision, County
shall have the right to terminate this agreement either in whole or -±n
part, and any loss or damage sustained by (aunty in securing the fords. or
services hereunder shall be borne and paid for by Recipient and
by its surety under the performance bond, if any, and County may deduct
aunt any monies di or that thereafter may become due to Recipient
the difference between the amount named in the agreement and, the actual
cost thereof to County.
"It is unlawful employment practice for an emnloyer to refuse to hire or employ,
or to discharge, dismiss, reduce, suspend, or demotn any individual, over the age
of 40 on the ground of age, except in ca-les where the law compels or provide
for such action . . ." (California Government Code Section 12941).
ASSURANCE OF COMPLIANCE WITH THE DEPARTMENT OF
HEALTH, EDUCATION, AND WELFARE REGULATION UNDER
TITLE VI OF THE CIVIL RIGHTS ACT OF 1964
City of San Jacinto
herein called "Recipient," hereby agrees that it shall uuly with Title
VI of the Civil Rights Act of 1964 (P.L. 88-352) and all requirements
imposed by or pursuant to the Regulation of the Depextrent of Health,
Education, and Welfare (45 CFR Part 80) issued pursuant to that title,
to the end that, in auuurdance with Title VI of that Act and the Regu-
lation, no person in the United States shall, on the ground of race,
color, or national origin, be exclwied aum participation in, he denied
the benefits of, or be otherwise subjected to discrimination under any
program or activity for which Recipient receives Federal financial
assistance from County of Riverside, herein called "County," a recipient
of Federal financial assistance awl the State of California - Office on
Aging, herein railed "State"; and hereby gives assurance that it will
immediately take any measures necessary to effectuate this assurance of
compliance.
If any real property or structure thereon is provided or
improved with the aid of Federal financial assistance extended to
Recipient by County, this assurance shall obligate Recipient, or in the
case of any transfer of such property, any transferee, for the peried
during which the real property or structure is sued for a purpose for
which the Federal financial assistance is extended or for another
purpose involving the provision of similar services or benefits. If any
personal property is so provided, this assurance shall obligate
Recipient for the period during which it retains ownership or possession
of the piuperty. in all other ces, this assurance shall obligate
Recipient for the period during which the Federal financial assistance
is extended to it by County.
This assurance is given in consideration of and for the
purpose of obtaining any and all Federal grants, loans, contracts,
property, discounts or other Federal financial assistance extended after
the date hereof to Recipient by County, including installment payments
after such date on account of applications for Federal financial assis-
tance which were approved before such date. Recipient recognizes and
agrees that such Federal financial assistance will be extended in
reliance on the representations and agreements madP in this assurance,
and that County, State or the United States, or all of them, shall have
the right to seek judicial enforcement of this assurance. This
EXHIBIT "C"
1e-"h”-11-71'1
assurance is binding on Recipient, its successors, transferees, and
assignces, andthe person or persons whose signatures appear below are
authorized to sign this assurance on behalf of Recipient..
Dated -
CITY CF SAN JACINTO
By
Title:
City Clerk
Clerk
(SEAL)
ICO221.712
EXHIBIT "C"
Page 2 of 2
EXHIBIT "D"
SCOPE OF SERVICE
PART I
CONTRACT REQUIREMENTS FOR ALL TITLE IIIB CONTRACTORS
I. TARGET POPULATIONS
The Older Americans Act establishes programs and provides
funding for those programs for all older persons aged 60 plus.
However, it also allows for the targeting of certain groups of
older persons for those services. Target populations include
those age 60 and older who are handicapped, members of minority
groups, have incomes below poverty level, or live alone, and
all those who are age 75 and older.
The Riverside County Office on Aging requires that 75% of the
persons served in this program be from the target groups. In
addition, 10% will be from minority groups. If provider has
been a contractor in the previous fiscal year with the Office
on Aging, an increase of an additional 5% over the goal from
the previous fiscal year is also required.
II. ELIGIBLE ORGANIZATIONS TO RECEIVE FUNDING
The contractor must be a legally constituted public or private
non-profit agency. All non-profit organizations must provide
proof of non-profit status to the Office on Aging.
Funding in Fiscal Year 91-92 does not guarantee funding in
future years.
Contractor must file with Office on Aging a letter, copy of
minutes or other governing board action, designating the staff
person who will direct the contracted program. If a change of
coordinator is made, the Office on Aging must be notified in
the same manner. That person must sign the appropriate place
on this contract indicating that they have read and understand
the requirements of the contract (Attachment IV).
In addition, the signature pages of this contract must be
accompanied by a signed letter or copy of minutes or other
governing board action which gives authority for the person
signing the contract to do so.
III. PROGRAM STAFF PLAN
A. Contractor must submit the staff plan as detailed in the
Activity Plan section of this Scope of Service. Staffing
requirements are as follows:
EXHIBIT "D"
1. A coordinator of each program must be designated. This
coordinator may be paid or volunteer. The Coordinator
may supervise multiple programs, either those funded by
Title IIIB or any others; however, the staff plan must
ensure that adequate supervision is available so that
requirements as set forth in this contract may be
accomplished.
B. In addition, the Staff Plan must ensure the following:
1. Program is available to the public a minimum of 20
hours per week.
2. Appropriate non-English speaking assistance is
available.
3. Written job descriptions which define skills,
experience and training necessary for each position and
list the duties and responsibilities of each position.
4. Training opportunities be made available to staff,
including volunteers.
5. Records will be maintained on volunteers to include
name address, phone, emergency contact, record of hours
worked.
6. That the program's ability to operate is not dependent
solely or primarily on Title V enrollees.
IV. ADMINISTRATIVE GUIDELINES/REPORTING REQUIREMENTS
Basic operational policies and procedures should be in writing
and available to the governing/advisory body, funding sources,
staff, volunteers and participants.
Contractor must develop a record system which ensures that
accurate information is reported to the Office on Aging. In
addition, confidentiality of client records must be maintained.
Contractor must use the Uniform Intake/Assessment form
(Attachment II ), or Transportation Uniform Intake/Assessment
form if applicable (Attachment III), for each person served in
the Title IIIB program. Contractor must maintain these forms
in a safe and secure location, ensuring their confidentiality.
V. SYSTEM COORDINATION
Contractor must ensure that programs funded under Title IIIB
act in coordination with all other services and programs for
older adults in the immediate community, the State of
EXHIBIT
California, and on a national basis. Contractor will establish
in writing procedures for referral to other agencies and
programs serving older people, including but not limited tc
Adult Protective Services, Riverside County Case Management
Program ("Access"), Department of Public Social Services,
Mental Health, etc. Contractor must include a methodology for
follow-up on said referrals.
Contractor will establish a full-time information and referral
program, or provide access to such, as part of the commitment
to the development of the aging services network.
VI. MONITORING
The Office on Aging will conduct a full assessment and
monitoring visit on a yearly basis, and reserves the right to
monitor more frequently should available staffing and
circumstances permit.
Contractor must establish procedures for self monitoring
according to the requirements in this contract.
VII. CLIENT SATISFACTION
Contractor will conduct client satisfaction surveys at the
request of the Office on Aging.
E:\CONTRACT\SCOPE I
EXHIBIT "D"
PART II
CONTRACT REQUIREMENTS FOR INDIVIDUAL PROGRAMS
PROGRAM: Community Services and Senior Center Support
PROGRAM NO.: 13
GOAL: To maintain or improve the well-being of older persons
through the provision of necessary services in the community and the
support of senior centers.
DEFINITION: Community Services consist of activities which focus on
the physical, social, psychological, economical, educational,
recreational, and/or creative needs of older persons which are not
included in other California Title III Program definitions.
MIS UNIT NO.
UNIT OF SERVICE DEFINITION:
(19) OUTREACH: To provide information and encouragement about
existing services and benefits to individuals. Primary
outreach activity will be on a one-to-one basis, except when
specifically targeted group presentations are deemed more
appropriate for a particular outreach need. In such cases,
the service provider shall assure that all participants will
be counted in this Unit.
Unit Measurement: One client served.
Units may be earned by providing the following services: 1) Initial
visit to a new senior; 2) follow-up visits with clients, not to
exceed 2 per client; 3) referrals from Riverside County Office on
Aging Access Program, not to exceed 20% in any one month; 4)
reimbursement for mileage/meal expenses for any mandated training
required by Office on Aging, not to exceed one per project per year.
Contracted No. of Units of Service: 289
No. of New Seniors to be Served: 289
Unit Rate: S18.21
No. of New Minority Seniors to Be Served: 31
No. of Seniors in Target Groups to be Served: 217
e\contract\csoutrch
ASSURANCE OF NONDISCRIMINATION IN
STATE SUPPORTED PRCGRAMS AND ACTIVITIES
City of San Jacinto , hereinafter called the "Recipient" agrees that it
will comply with Article 9.5 (caumencing with Section 11135) of Chapter 1, Part 1,
Division 3, Title 2, of the Government Code and the regulations adopted or actions
taken by Department of Aging, State of California, to implement such Article to the
end that no person in the State of California shall, on the basis of ethnic group
identification, religion, age, sex, color or physirP1 or mental disability, -be
unlawfully denied the benefits of, or be unlawfully subjected to discrimination under,
any program or activity that is funded directly by the state or receiving any
financial assistance fwtt the state.
In the case where the state support is to provide or improve or is in the form of real
property or interest therein or structures thereon, this assurance shall obligate the
Recipient, or, in the case of a subsequent transfer, the transferee, for the period
during which the property is used for the purpose for which the state support was
extended, or for another purpose involving the provision of similar services or
benefits. In the case where state support is extended to provide personal property,
or in the fouti of personal pioperty, this assurance shall obligate the Recipient for
the period during which it retains ownership or possession of the property. In all
other cases, this assurance shall obligate the Recipient for the period during which
the state support is extended to it.
Fach Recipient shall insure that each of it employ es is aware of the rights of
ultimate beneficiaries and the responsibilities of Recipients under Article 9.5, and
make available to ultimate beneficiaries and other interested persons, information
regarding the provisions of Article 9.5 and its availability to the program or
activity for which the Recipient receives state support.
Each Recipient shall permit access by representatives of the Department of Aging,
State of California, at any time during normal business hours to such of its books,
records, accounts, other sources of information, and its facilities as may be
pertinent to ascertain compliance with Article 9.5.
The Recipient recognizes and ayiees that state suppoLL will hP extended in reliance
upon the representations and agreements made in this assurance, and that the County of
Riverside and the State of California shall have the right to seek administrative and
judicial enforcement of this assurance. This assurance is binding on the Recipient,
its successors, transferees, and assignees, and the person or persons whose signatures
appear below are authorized to sign this assurance on behalf of the Recipient.
Dated
ATTEST:
By:
City of San Jacinto
By
Title:
(City Clerk) (Corporate Seal)
2CO221601
EXHIBIT "E"
Page 1 of 1
ATTACHMENT I
ACTIVITY PLAN
PROGRAM: COMMUNITY SERVICES
ACTIVITY: OUTREACH
PLEASE ANSWER THE FOLLOWING QUESTIONS. YOU MAY USE ADDITIONAL
SHEETS. REPEAT THE QUESTIONS WITH YOUR ANSWERS.
1. Briefly describe the Outreach Program that you intend to
operate. Include hours of operation, geographic area to be
covered, methods of outreach (i.e, door-to-door, response to
phone and or walk-in referrals, etc.), volunteer component, and
other pertinent information.
2. Describe the staffing plan of your program. Attach organization
chart and job descriptions of key personnel (including
volunteers). Refer to Part I, Paragraph III and describe how
those assurances will be met in your plan.
3. Describe your project's coordination with other older adult
services providers in your community, especially those who
operate only locally.
4. Describe your connection with the available information and
referral sources that serve older people.
e\contract\outrch
SCOPE OF SERVICES
PROVIDER ORGANIZATION
a. City of San Jacinto
b. Pamela S. Easter, City Manager
c. (714) 654-7337
d. Local Government
ATTACHMENT I - ACTIVITY PLAN
A. PROGRAM STAFF AND VOLUNTEERS
A TITLE III-B Outreach Worker will coordinate the
community service Outreach Program.
A Volunteer will accompany the community service
Outreach Volunteer on every call to a frail elderly
shut-in senior and help by filling in a needs
assessment form.
Community Service Outreach Volunteers are recruited
from the San Jacinto Community Center Volunteer
Association, articles in the newspapers and announcements
on the radio, also from presentations given at Service
Organizations.
Presentations are given to the Volunteers on the benefits
they receive, i.e., satisfaction and personal growth and,
at the same time, helping the frail and elderly shut-ins
reach services they require.
Bi-weekly meetings will be held where the intake cards
and needs assessment forms will be reviewed with
discussions on referral to various agencies.
Page Two
Scope of Services
B. PROGRAM SERVICES
Program will be conducted between 8:30 AM to 12:30 PM.
The method used to locate potential clients will be by
the use of Gatekeepers, the news media, radio and church
bulletins.
The program will target minority clients through the
First Southern Baptist Spanish Mission, St. Anthony's
Catholic Parish and door-to-door canvassing.
C. SERVICE AREA
The geographical area will serve the City of San Jacinto,
Gilman Hot Springs, Soboba Hot Springs, and the
surrounding unincorporated areas.
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ATTACHMENT IV
STATEMENT FROM PROJECT COORDINATOR
As the designated staff person responsible for coordinating or
administering the (program)
(activity) L , I have read the contents of
this contract and understand the requirements herein.
Name
/
Please Print Signature
4r.
Contracting Agency Title
Date
e:\contract\projcoor
MEMORANDUM
TO: Mayor and City Council
via Pamela S. Easter, City Manager
FROM: Anna A. Vega, Finance Director
SUBJECT: User Fee Study
DATE: November 5 1991
RECO
I
ATION
if.
Staff recommends that the City Council authorize the City Manger to
sign a contract with David M. Griffith & Associates Ltd. (DMG) for
the purpose of conducting a study of current City fees, charges and
any other fee currently not being addressed. The contract is in
the amount of $35,000.00, plus expenses, not to exceed $5,000.00.
Funds have been budgeted in account 10-2500-2710.
BACKGROUND
The City has not reviewed or increased most of its fees and charges
in a number of years. On the other hand, the cost of providing
services has increased from year to year. Therefore, staff
recognizes the need to evaluate our current fees to see where we
have our shortfalls. This is also an element of the Councils
priorities of "Raising Revenue" set during Council's retreat.
DMG, Ltd. will be reviewing the service oriented departments such
as Building & Safety, Fire, Planning, Police and Public Works.
Developer, as well as water and sewer fees will be addressed
separately through other studies.
DMG, of Carmichael (Sacramento) CA, has stated that the proposed
study will take 6 to 9 months, depending on our records. The study
will be conducted in 4 stages:
1. PROJECT INITIATION: Meet with staff, finalize and approve
work plan, and obtain pertinent data;
2. ESTABLISH PROJECT ADVISORY GROUP
S
Page 2
User fee Study
3. PHASE 1 - DETAILED ANALYSIS
a. Full cost allocation plan
b. Schedule of current fees and charges
c. "Cost Objective" organization
d. Direct Service Costs
e. Distribute departmental overhead costs
f. Match service revenue with service costs
g. Review cost and revenue relationships with Depts.
h. Review cost and revenue relationship with Project
Advisory Group and City Management
4. PHASE 11 - INPLN I ATION
a. Develop implementation strategy
b. Prepare and provide draft executive summary
c. Present final Report
d. Project close-out
I•
Other proposals were received from (1) Management Service Institute
(MSI), of Anaheim, CA, for $60,000.00 plus $8,000 for computer
program purchase and (2) Fieldman and Rolapp, of Irvine, CA, for
$40,000 plus expenses. The proposals are available for review in
the Finance Department.
As previously stated, the fees currently being charged do not cover
the current cost of service and operation. Therefore, staff feels
that the results of the study will present various alternatives to
the City Council for possible revisions to the City's current fee
structure. Any proposed fee revision will cover the cost of the
analysis of DMG. Staff has contacted various Cities such as the
City of Hemet, Palm Desert and Moreno Valley. These Cities and
consultants have been able to revise the revenue structure to
recoup the actual cost of service.
Project Initiation
Meet with Manager, Finance
Director
Finalize Study Plan and
Document Any Changes
Obtain Pertinent Data
Initial Start-up meeting and
Project !Jason Requirements
Establish Project
Advisory Group
Approved
Workplan
Work Program Schematic
Phase I - Detailed Analysis
Prepare Full Coat Allocation Plan
Develop Schedule of Current
Fees and Charges
Develop "Cost Objective"
Organization
Develop Direct Service Costs
Distribute Departmental
Overhead Costs
Match Service Revenue With
Service costs
Review Cost and Revenue
Relationships With Departments
Review Cost and Revenue
Relationship With Project
Advisory Group and City Mgmt.
Phase II - Implementation
Develop Implementation
Strategy
Prepare and Provide Draft
Executive Summary
Tesk13
Present Final Report
Project Close -Out
Final
Report
DETAILED WO P N
The proposed engagement consists of two phases and a number of specific tasks. Exhibit II on
the following two pages lists a summary of these tasks and highlights the important elements of
each task.
PHASE I: DETAILED ANALYSIS
During Phase I DMG will conduct the service cost identification and cost analysis necessary to
support implementation. The specific tasks involved are described in the following paragraphs.
TASK 1: PROJECT INITIATION - In our first task we will carry out those activities
required to initiate the engagement in a manner that will ensure timely and successful
project completion. Included are the following:
• Meet with the city manager, finance director, and others as appropriate to discuss
the goals, objectives, and overall scope of the engagement. Our designated
project manager will represent DMG in this initial meeting. It is important that
the City be represented by individuals who will be most directly concerned with
the ultimate engagement results.
• Based upon this meeting, we will finalize the scope of the engagement. Any
significant variations will be documented in writing and provided to the City.
* Obtain pertinent data relating to the project, including:
• organization charts
• budgets
• prior fee/revenue analysis (if any)
• municipal code
• Establish project liaison requirements
We believe the activities of Task 1 are crucial to the ultimate success of the effort. To
this end, we will commit whatever resources are necessary to ensure that the project gets
off to a good start.
TASK 2: ESTABLISH PROJECT ADVISORY GROUP - The revenue related services
to be analyzed occur in various departments and budget units. DMG intends to commit
a major consultative effort at the department level. This effort will be directed toward
fully understanding all aspects of the provision of the specific services within the City
of San Jacinto. We believe it is extremely useful to have a departmental liaison person
within each of the major departments to work with us during the engagement to ensure
our interpretations are correct and to assist in finding the appropriate records to review
or individuals to talk to.
David M. Griffith & Associates, Lid. City of San Jacinto
V:)t•N.G._
a
TASK 3: PREPARE FULL COST CENTRAL SERVICE COST ALLOCATION PLAN -
DMG will prepare a full cost -cost allocation plan for the City. A cost plan distributes
central service costs (i.e. city manager, finance, personnel) to the City's various
operating departments(i.e. planning, engineering, recreation, etc.) Central service costs
represent an important component of the costs of user fee services.
TASK 4: DEVELOP SCHEDULE OF CURRENT AND POTENTIAL FEES AND
NON -FEE AREAS TO BE COSTED - In task 4 DMG will develop a schedule of current
user fees charged in the City. In addition, a list of potential user fees will also be
developed. Our experience in working with California cities will aid in the development
of this list. DMG uses "check lists" of fees found in other cities to assist in identifying
potential fee areas.
TASKS: DEVELOP COST OBJECTIVE ORGANIZATION - In the previous tasks, the
DMG consultants have concentrated on the revenue and potential revenue producing
activities carried out by the City. In Task 5, it is necessary to step back and review the
structure of the City's organization as it relates to actually performing the services in
question. In accounting terminology, the potential revenue service components become
cost objectives. In this task, it is necessary to determine the interrelationship of all cost
components of these services. Potential cost components include indirect costs in the
areas of: central services, departments, programs, divisions, etc.
TASK 6: DEVELOP DIRECT SERVICE COSTS - For each cost objective, where a
revenue producing service is being performed (or a non -revenue producing service for
which a fee could be imposed), DMG will develop the direct costs of the service. This
process is accomplished for the departments using a DMG form known as the Direct
Cost Distribution Sheet.
Direct costs generally include those individuals actually performing the service and any
services and supplies that can be directly attributable to the service. To the extent
possible, it is our desire to identify as many costs as possible as direct and treat the
remaining costs as indirect. Despite this, based upon extensive experience, we know that
the vast majority of supervisorial and service and supply costs will have to be
treated as indirect costs. In any event, a hallmark of the DMG approach is to present
all costs fully substantiated.
TASK 7: DISTRIBUTE DEPARTMENT/PROGRAM OVERHEAD COSTS - In Task
7, the final layer of indirect costs will be distributed to each service area (cost objective).
In general, this level reflects the supervision occurring at the department/division/
program level and their associated services and supplies. DMG's approach to this
distribution depends on the complexity of the governmental unit being analyzed. The
overall distribution of costs is accomplished using DMG's FASTR System. This system
is the most comprehensive tool available to analyze governmental service costs. Exhibit
ILL which follows this page, illustrates the DMG approach to fee analysis by highlighting
both direct and indirect costs.
David M. Griffith & Associates. Ltd. City of San Jacinto
1 2
TASK 8: MATCH SERVICE REVENUE WITH SERVICE COSTS - In this task, the
total cost of each service is matched with the total revenue resulting from each service.
In its basic form, the resulting table illustrates the total tax subsidy associated with each
service. The table provides a departure point for use in fee discussions and the
development of consultant recommendations.
TASK 9: REVIEW COST AND REVENUE RELATIONSHIPS WITH DEPART-
MENTS - The cost relationships developed by DMG are based upon information supplied
by the City's departments. In Task 9, we return to each department to review the
preliminary results. We believe this to be an extremely important step as it is the
departments that must ultimately be comfortable with the costing methodology.
Based upon the departmental reviews, changes will be made as appropriate.
TASK 10: REVIEW COST AND REVENUE RELATIONSHIP WITH THE PROJECT
ADVISORY GROUP AND OTHERS IN CITY MANAGEMENT - In a simplistic
approach, the City could raise its user fees so as to eliminate the subsidy depicted in the
subsidy table. There are a number of problems associated with doing this that must be
taken into consideration. Among these:
• It may not be politically feasible to raise a particular fee.
* It may not be legal to raise a particular fee.
* An undesirable social consequence may result from raising a particular fee (i.e.
a group may be excluded from a desired service).
• An undesirable economic consequence may result (i.e. an increase in fee may
result in less revenue due to elasticity of demand).
In Task 10 the possible consequences of each potential action will be discussed with the
Project Advisory Group and other management individuals. Based upon these
discussions and our knowledge, recommendations will be formulated.
PHASE II: I PLE ENTATION
In Phase II of the engagement, DMG will work with the City in the development of an
implementation program. Tasks required to implement this program and close out the
engagement are described below.
David M. Griffith & Associates, Lid.
1 4
City of San Jacinto
N\G
TASK 11: DEVELOP IMPLEMENTATION STRATEGY - A hallmark of the DMG
approach to all of our engagements is to make something happen. In terms of a user
fee analysis, this generally means fee increases that result in additional general fund
revenues.
Despite our extensive experience in similar efforts, we find that each client desires to
proceed somewhat differently when it comes to implementation. In Task 11 we will
work with top management to develop an implementation strategy that will reflect the
City of San Jacinto's needs.
TASK 12: PREPARE AND PROVIDE D ' • EXECUTIVE SUMMARY - Our
standard procedure is to provide our project report to our clients in draft form prior to
final distribution. This procedure offers an opportunity to discuss individual
recommendations in detail prior t• report finalization. Based upon these discussions, the
draft report will be modified as required and submitted in final form. The report will
discuss the City's fees in relationship to other California cities. With our city and county
fee data base, we have a unique resource that allows us to make the comparisons
desired.
TASK 13: PRESENT FINAL REPORT - The proposed engagement may become
controversial. The subject of fees for service raises many important considerations
within the governmental bureaucracy, at the political level and with the public.
We believe it is extremely important that all parties fully understand the basis for, and
rationale behind the project findings and recommendations. To this end, DMG is
committed to establishing the requisite level of understanding. This typically requires:
• A presentation to management with less emphasis on detailed methodology, but
greater emphasis on the impact of recommendations and implementation
strategies.
• Engagement presentation to the City Council to provide an overview of the
project and its findings. Any questions concerning the project will be answered
at this time. For costing purposes we have assumed that two presentations will
be required.
TASK 14: PROJECT CLOSE OUT - In the final task we perform those activities
necessary t• ensure successful project completion. Included are:
• remaining questions are answered
• update requirements and strategies are discussed
David M. Griffith & Associates. Ltd.
1 5
City of San Jacinto
The above tasks summarize what we believe to be the necessary activities to accomplish the
work described. We wish to underscore the fact that we attempt to remain flexible in all of our
engagements. Consequently, if this work plan does not specifically meet your needs, please
advise us so that we may revise our approach as required.
Exhibit IV on the following page depicts the work program in schematic form.
P
A
9
OR P
OJECT
OJECT
VIE
ILESTONES
EETINGS
The principal milestones of the engagement are described below. These milestones also
represent potential project review meetings.
• Full Cost Cost Allocation Plan - The full cost plan is provided in draft form. Upon
review it is finalized.
• Draft User Fee Report - DMG reviews draft findings with the departments on a
department by department basis. When these have been completed an overall draft report
is provided. Upon review the draft report is finalized.
* Presentation to the City Council - The final step in the process is the presentation of
results to the City Council.
STAFF TI E
A
I
TI ING
DMG requires no formal definition of staff time to the DMG project. What is typically required
is time for interviews, review/comments of draft work, response for "time to complete"
estimates for user fee activities, direction to data sources and in-house reports.
David M. Griffith & Associates, Ltd. City of San Jacinto
1 6
vc
SCHEDULE AND SUMMARY OF ACTIONS
COMPONENT I -- REVENUE/COST CENTER ANALYSIS
1. Conduct Seminar
2. Research revenues
3. Determine measurement units
4. Develop service center list
5. Revise service center list
6. Chart revenue sources
7. Analyze fee structure
8. Develop fixed asset expenses
9. Determine units performing services
10. Determine units of service
11. Determine direct costs
12. Determine indirect costs
13. Redistribute indirect costs
14. Develop general overhead rates
15. Develop departmental overhead rates
16. Apply overhead rates
17. Alert as to variables
18. Compute revenues and costs
COMPONENT II -- GENERAL FINANCING COMMENTARY
1. Prepare report
2. Make specific recommendations
3. Present report
4. Draft ordinances/assist in presentation
COMPONENTS III -- COMPUTERIZATION
1. Turn over software/training
CITY OF SAN JACINTO
MAY 1991 JUN 1991 JUL 1991 AUG 1991 SEPT 1991
6 13 20 27 3 10 17 24 1 8 15 22 29 5 12 19 26 2 9 16 23 30
.4444444-4
44-4444.4-4.
+++++++++
.444-444.44,44444444-4,..
4+44+++++++4
+++4+++++4-4
444++++++++4+4++++++++++++++++++44+++++++++++,
+++++4++444+
++++4++++++4+44.
44-44,444,
CITY OF SAN JACINTO
OCT 1991 NOV 1991 DEC 1991 JAN 1992
+i+++
+++++4+++44+++4
4+++++4++4+++4+, .
4+++4++++
+++e*e aa+
4 44 8+
444-.+4.4444
++44++.
15
16
A A �T
City of San Jacinto MBSystem Proposal
Constitutional Basis for the System. In 1978, with the passage of
Proposition 13, California taxpayers issued a mandate for lower
taxes. Seventeen months later California citizens passed the "Gann
Initiative", Proposition 4 of the special November 1979 election,
which further addressed taxes by placing a computed "lid" on the
appropriation of taxes. The System, which was already in place in
several cities, prior to the passage of Proposition 4, was modified
in response and has now been applied to more than 80 Western
cities.
The Management Services Institute cost control methodology has been
developed pursuant to the requirements of that Proposition 4,
relative to deteLlaining full "costs reasonably borne" incurred in
providing governmental fee -financed services. In other words, there
is now in California a Constitutional mandate for local government
to be conscious of what it costs to provide specific services, and
to know whether those services are being supported by taxes, fees
or a combination of both.
The value of the MSI Component I Revenue/Cost Center Analysis is
that a business -type methodology is applied consistently to all
City services which permits comparison among City services and also
to similar private sector services.
MSI uses the definitions of "costs reasonably borne" set out by the
Authors of Proposition 4 in their Constitutional intent documents.
Those authors represented the California Taxpayers Association, the
California Chamber of Commerce, the California Association of
Realtors, the National Tax Limitation Committee, and the "Spirit of
13, Inc." movement of Paul Gann. Their definitions are those which
must be used by business. Thus the requirement to apply business
principles and practices to government.
Elements of Component I. In this key central Component we perform
the following:
1. Conduct a half day seminar for City executives,
management, supervisory and finance staff regarding
the business philosophy, legal base, and operation-
al aspects of the MSI costing system, providing a
detailed explanation of the steps to be followed
and the role of City staff.
2. Research and document each current City fee and
charge, for each City fund.
3. Review the history of each revenue source, where
data is available.
5
City of San Jacinto MBSystem Proposal
4. Develop a tentative list of City -financed service
centers and circulate the list to City staff to
ascertain that revenue, cost and unit work statis-
tics can be secured from them if not centrally
available.
5. Revise the service center list based on City staff
input.
6. Identify and list each current revenue source,
where data is available, for a seven year period,
both for budgeted and actual amounts.
7. Analyze the City's revenue/fee structure and his-
torical trends where data is available. This work
is compiled using the MSI-copyrighted "Service
Center Worksheet for Fees and Charges".
8. By utilizing existing City records if adequate and
complete, and/or by supervising an internal City
process carried out by City staff, develop appro-
priate capital asset expense (depreciation) sched-
ules for distribution to the several service cen-
ters. The MSI-copyrighted fixed asset "Inventory"
and "Fixed Asset Expense Calculation" worksheets
are utilized for this process.
For each user service center we prepare our MSI-copyrighted "Cost
Data Worksheet." We utilize our "Personnel Cost Allocation Sheet"
and our "Program Cost Allocation Sheet". In this process we
perfoLm the following steps to complete Component I:
9. Determine the City organizational unit perfolming
each service and prepare a "Cost Data Worksheet"
for each defined service center.
10. Analyze the relationship between the service, any
fee charged, and the user/service beneficiary.
11. Working with City personnel, determine the unit of
measure for the service provided through the
service center, and the number of units provided
the last fiscal year and projected for the current
fiscal year.
12. Determine direct costs of providing the service,
including salaries and benefits, miscellaneous
operating service and supply costs, building occu-
6
City of San Jacinto MBSystem Proposal
pancy, fixed asset replacement, debt service, and
other direct costs as identified.
13. Analyze the City's accounting records and budget,
and determine the indirect costs of providing
services. Develop appropriate standard formulas
for distributing each major indirect cost to the
several service centers, which formula may be
consistently applied year-to-year.
14. Redistribute appropriate indirect costs to the
service centers by use of the Cost Data Worksheet.
15. Develop a City general overhead rate.
16. Develop appropriate City departmental overhead
rates which can be used for all City internal,
interfund, utility and enterprise, special assess-
ment, and external billing, and charging or costing
processes.
17. Apply general and departmental overhead rates to
the service centers.
18. Alert City staff as to revenue and budget vari-
ables. Such is necessary due to the establishment
by Constitution Article XIIIB of a "base year" for
government appropriations.
19. Compute costs, revenues, excess revenues or excess
costs, both in gross teLms and by number of service
units established by Step 11, for each regulatory
license, user fee or service charge source of
revenue. Certain legally peLmissible groupings,
or separations, may be made or may be necessary to
be made in this process.
Result. The MSI-copyrighted process, outlined above as Component I,
will determine fair, equitable, legally proper and consistent
relationships between City operations and funds. From the service
center data comes the ability to know, control, and manage costs
matched for the most part to revenues received for the specific
services provided by each service center.
The result is a businesslike approach to costs and the ability of
City management personnel to become cost-effective systematically.
As important, the City Council also is aware of any discrepancies
between fees paid and services rendered for any of the service
7
City of San Jacinto MBSystem Proposal
centers, thereby being able to both make policy as to the use of
tax monies, and to judge cost-effectiveness.
The above efforts would also produce a building occupancy schedule
with appropriate rental rates for space and facilities utilized by
the City's Enterprise Funds as well as all other users.
California Constitution Article XIIIB went into effect July 1,
1980. It effectively requires delineation and documentation of the
true and full cost relationships between City functions and
revenues. Government Code Sections 54990 to 54993 also limit
certain fees and charges to "costs reasonably borne".
Our work will provide the basis for accomplishing these ends.
City Staff Time Requirements. MSI accepts full responsibility for
the gathering, compilation, and development of all data required
for completion of the assignment. However, we must secure that
data from City staff. Additionally City staff should relate to the
work which is being accomplished, both in understanding and in end
result. To so accomplish some City staff time in assistance to MSI
is required. That time is outlined below, following the steps
listed on the prior pages.
Step 1 requires all supervisory staff attendance for one-half day.
Those attending the meeting would leave with the full understanding
of the need for and steps involved in the study and a willingness
to dedicate the effort necessary to properly complete the study.
Step 2 necessitates our being taught the filing system in the City
Clerk's Office such that we can locate documentation for the legal
base for all revenues for completion of the revenue manual which we
prepare. This would require the assistance of a deputy or an
assistant city clerk for about 4 hours over a one week period.
Step 4 can only be done through an half -day meeting with all
supervisory personnel so that MSI-prepared preliminary service
center list can be heavily modified to reflect the full needs and
services of the City. As the work progresses the list is further
modified through interview with supervisors.
Note: This is the step where special services similar in scope and
nature to those for which a fee is charged, but for which no
current fee is collected, are discovered and added to the service
center list for costing. MSI experience has shown that there
usually is around a one-third increase in the number of service
centers for which a fee should be instituted, once costs are known
and an appropriate full cost recovery fee schedule can be set.
Step 8 usually requires the dedication of a person day, (typically
administrative generalists), for each department to the inventory
II
II
11
11
City of San Jacinto MBSystem Proposal
and evaluation of fixed assets. Asset heavy departments, such as
Public Works, usually require a person week. This process is
organized and supervised by MSI, but staffed by City personnel. We
have acceptable techniques in which we instruct City personnel that
assure a minimum of time and a maximum of accuracy.
Step 11 involves data which is in the possession only of operating
departments and divisions. One half day (again, of administrative
generalists) per operation usually suffices.
Step 12 will be spread over a three month period, during which each
supervisory person will spend cumulatively perhaps a half day with
MSI staff. The purpose is to allocate 100% of the time of 100% of
all city employees to service centers, generally with three
verifying interviews being conducted for each position.
Step 13 will involve perhaps a half day orientation of MSI staff by
City finance personnel such that we understand the City's account-
ing and recordkeeping systems.
Presentation usually requires attendance and participation by
department heads, as does adoption and implementation. A series of
three half -day meetings usually suffices for implementation up to
and including first collection of enhanced revenues.
MSI Staff Work. The MSI staff, listed later, perfo ms all staff
work, usually being in residence in San Jacinto several days a week
for approximately six months. A highly personalized approach is
taken to staffing the project by MSI staff, such that the ambience
of the City, its staff culture, and a high level of sensitivity to
the City's political climate are secured and utilized.
No subcontractors are used. MSI employees perform work personally.
All have local government operational experience.
Uniaue Approach and Product. Management Services Institute has been
quite successful and believes it has its costing process perfected,
both analytically as well as from policy making and public
acceptance standpoints. Our work is unique. No other firm is doing
anything close to that which we are doing. Nor could it, due to the
MSI copyrights, not to speak of the unique municipal experience
levels of the MSI staff.
Our documentation is extensive and all non -computer work products
and work papers are turned over to the City at the end of the
process, as are computer printouts. All computer programs and the
computerized data base upon which the Report is based also are
turned over to the City staff, with licenses and instruction, as
set out later in this proposal.
City of San Jacinto MBSystem Proposal
The software will run on any IBM-compatible PC.
Component Ia -- Tax -Supported Service Center Analysis
MSI has found that an increasing number of City Councils and their
constituents want to know where ALL city money comes from and goes,
not just those derived from fees and charges. The MSI Revenue/Cost
Analysis process is conducive to the determination of and full
distribution of the costs of ALL services, including those which of
practical necessity must be financed by taxes. Thus MSI has
included this work in the basic Component I.
The advantage to the tax analysis is to account for all the City's
revenues and costs, and which segment of society pays for, and
which benefits from each service, whether fee or tax -financed.
In this block of work we accomplish the following steps:
1. Include all tax revenue sources in a seven year
revenue history.
2. Research and prepare an MSI-copyrighted Revenue
Sheet for each tax and non -fee revenue source.
3. Work with City staff to develop a "program" struc-
ture for tax -financed services, such that these
programs can be costed in a manner similar to that
used for fee -financed services.
4. Prepare an MSI-copyrighted "Cost" sheet for each
such tax -financed service center.
5. Distribute all City service costs as between fee -
financed, tax -financed, and mixed service centers,
in the process accounting for all City costs and
revenues.
6. Prepare a summary of tax -financed service centers.
7. Write a separate Chapter in the text describing tax
revenues, costs, and the comparison between the
two, and the impact on total City financial status.
8. Illustrate both by text and in tabular form the
impact of costs on taxes and total City finances if
full costs are not recovered or controlled within
the fee -financed service centers.
9. Include all such data in the microcomputerized data
base and program.
10
City of San Jacinto MBSystem Proposal
Component II -- General Financing Commentary
A Report is provided at the completion of the Component I and tax
work, which is based on our by now intimate knowledge of the City's
revenue, accounting, reporting and management control systems,
derived from the work in Component I. In this Component we will do
the following:
1. Prepare a Report appraising the strengths, weak-
nesses, and potential alleviatory measures for
financing of the City's services. The Report
provides extensive financial, accounting, legal,
and practical explanation of the work, product, the
process used in arriving at it, and the results.
2. Make specific recommendations of steps that could
be taken to enhance revenue.
3. Identify and suggest revenue sources which may be
unused or better used, but which are available.
4. Present the Report to City Staff and City Council
at a meeting of each, scheduled on the same day.
5. Explain the Report, its methodology, its contents,
and its suggestions and recommendations to the City
Council at up to two City Council study sessions or
meetings.
6. Prepare and present a Model Fee Ordinance, public
hearing notice, and Model Fee Resolution to the
City Council at a City Council meeting, and explain
each at a meeting.
7. Make appropriate public appearances and speeches,
at the request of the City, at time and expense
rates.
8. Meet with City staff and assist and advise in
implementation techniques and in developing de-
tailed rate structures, where needed, up to a total
of two meetings.
9. Attend additional staff, City council, City Revenue
Committee or explanatory meetings and make added
presentations if requested, at the current MSI time
and expense rates.
City of San Jacinto MBSystem Proposal
Background of Services to be Provided as Component II. Most of the
work done in Component I, and reported on in Component II, is now
necessary in California to comply fully with Proposition 4 (Article
XIIIB) and allied statutes. But more importantly, these steps and
procedures are necessary to develop and maintain a realistic
municipal financial system following business concepts and
procedures. And to assure a reasonable degree of fairness and
equity in the municipal tax and fee system.
The MSI System would orient the City in those businesslike
directions quite strongly. Such are the underlying dictates of
Proposition 4, and a result of the revenue -cost squeeze forced by
Proposition 13 and the double-digit inflation rate of the last
decade.
All City Operational Revenues and Costs Included. The purview of
the MSI work, and of our Revenue/Cost study and Component II Report
would be the revenues, expenses, and costing systems for all
operational fee -financed or financable City services. Our goal is
to assure the City's present and future financial viability, its
capability to deliver services and to utilize its financial
resources both wisely and in a responsible, fair and economical
way. In other words, to get the most for the revenue dollar and to
best utilize monies now and in the future, wherever possible, by
having the best possible financial and management information.
In addition, we will suggest in this Report revenue sources and
alternative ways with which City services and capital improvement
projects could be financed. Such could be the next step in the
City's financial planning process with which to adjust to the
changed revenue mix caused by the Federal and State governments
withdrawing financial sources from cities. Alternatives are
available to the City, provided they are planned for and all costs
are considered.
Component III -- Computerization Assistance
Due to the volume and complexity of data developed and utilized in
the Municipal Business System analysis, MSI utilizes a microcomput-
er from the initiation of work, placing all data into the micro.
At the end of Components I and II, if the City so opts, we would
turn over all the City's data on disks and/or on a hard disk, the
MSI-copyrighted software programs, and a perpetual license for
their use. Additionally three days of instruction would be
provided to selected City staff in the use and updating of the
programs. All periodic program updates will be provided at no
additional cost. The City also would become a member of the
MSI/MBS User Group.
12
City of San Jacinto MBSystem Proposal
This Component III will enable City staff to maintain a constantly
updated version of our Component I work product, thereby eliminat-
ing the need for an annual maintenance contract, or an elaborate
and expensive cost accounting system, unless otherwise desired for
day-to-day management purposes. It consists of MSI-copyrighted
templates written over Lotus 1-2-3.
Component IV -- Revenue Source Analysis
This component IV would be, and can only be accomplished after
completion of the Revenue/Cost Analysis of Components I and IA as
reported by Component II. This work also is based on the computer-
ized base licensed to the City as Component III.
InfoLmed Analysis. MSI possesses unique knowledge of and expertise
in the multitude of revenue sources available to California
municipalities. Each revenue source which might be of potential
use to the City must however, be envisioned in the light of need,
acceptability, base and production. This Component will match City
needs with the potential revenue source which is most likely to be
acceptable and to produce revenue adequate to meet the defined
needs of the City.
Local Acceptability Examination. The analysis that would be
undertaken through this Component IV would take into account only
unmet service needs, and match the magnitude of the need with the
most likely revenue source which would most closely benefit those
who potentially would pay for such service, in amounts sufficient
to meet the determined need.
Savings Review. While the work of this Component is not an
effectiveness review, potential cost savings also would be
identified where obvious to the experienced view of MSI staff, and
commentary made, and if appropriate, savings amounts estimated.
Report. The Component IV Revenue Source Analysis would be reported
to the City Council in a memo Report, which would:
1. Identify perceived, but unmet or
community service needs.
2. Identify the most likely and equitable
finance each such need, taking into
economy, demographics and conditions.
3. Identify and, to the extent possible, estimate the
revenue base and amount of revenues to be produced from
the base through the suggestion.
13
inadequately met
revenue sources to
account the local
City of San Jacinto MBSystem Proposal
4. Provide sufficient explanatory text and legal references
to identify adequately and to explain the process
necessary for realization of the revenue source.
5. Provide appropriate suggested timetables and commentary,
including advantages, disadvantages and potential
savings.
Timing of Services
The following Schedule sheets on the next pages present the
timetable for the services proposed.
The schedule, as proposed, is based upon the sophistication of the
effort being undertaken and our knowledge, from over 80 like
engagements, of the City staff's ability to participate and to
respond to requests for information necessary to complete the
report. MSI can decrease the time span from beginning to end but,
it cannot decrease the actual hours necessary to complete the
project. This however, would place a greater burden upon City staff
in responding to MSI's requests for information, appointments, and
time. In short, the time spans of the individual portions of the
study are intended to allow City staff adequate time to respond to
MSI's request while allowing them to complete their regular
assignments. Based upon our past MBSystem projects, the proposed
schedule is a fair representation of the time necessary to
realistically complete such a project with minimal interruption of
the City's normal routine and need to provide daily services to
it's citizens.
Component I would, based upon acceptance of proposal, be initiated
with the Kick-off meeting in May, 1991, and continue steadily
through submission of the Report for Component II in January of
1992.
Since Component I are key and basic, any slippage in decision
delaying project initiation past late -April 1991 would cause our
schedule to slip commensurately and may require a re-examination of
the length of the time frame to ensure that no additional MSI
project obligations have been incurred which might affect project
timing and cost.
Component III transfer of data and microcomputer programs, and
training, would be conducted as appropriate and requested, during
January of 1992.
14
DATE: November 5, 1991
TO: Honorable Mayor and Council
FROM: Pamela L. Lee, Interim Deputy City Clerk
SUBJECT: Esplanade Avenue Associates - Ratification of
Defense
RECOMMENDATION: It is the recommendation of the City Attorney to
hire the firm of Orrick, Herrington and Sutcliffe (bond counsel) to
defend the above suit filed against the City and Brian McNabb.
MEMORANDUM
TO: Honorable Mayor and Members of the City Council
FROM: Brian McNabb, Director of Community Development
DATE: October 30, 1991
SUBJECT: Meridian Street Quitclaim - Rancho San Jacinto
Pursuant to the realignment of Meridian Street within the Rancho
San Jacinto Specific Plan (Attachment 1), the existing Meridian
Street right-of-way north of Washington Avenue became unnecessary
(Attachment 2). At this time, the title of subject property is
owned by the Corwin family and by Woodhaven Developers.
Additionally, because performance bonds are posted for the proposed
unnecessary right-of-way, the City must accept a quitclaim
(Attachment 4) from the current property owners to allow the bonds
to be released.
Upon City acceptance of the quitclaim from the current property
owners, the City would subsequently quitclaim the subject land to
PR Equities (Peacock-Radaker) (Attachment 3). Additionally, the
subject quitclaim land is on the eastern boundary of the Peacock-
Radaker site and is proposed to be included in a future
development. Conversely, the proposed realigned Meridian Street is
within the Peacock-Radaker development site and would be dedicated
to the City as part of said future development. Therefore, the
quitclaim by the City to PR Equities would allow Peacock-Radaker to
develop the subject quitclaim land and subsequently dedicate to the
City the realigned Meridian Street right-of-way.
To facilitate the necessary property transfers, Staff recommends
the City Council accept the quitclaim of the unnecessary Meridian
Street right-of-way from the Corwin family and from Woodhaven
Developers and authorize the City quitclaim said land to PR
Equities.
Staff further recommends the Council authorize the release of the
performance, labor and material bonds posted for the Meridian
Street improvements.
Respectfully Submitted,
BRIAN MC NABB
Director of Community Development
BKM:lr
\memo.cc\Meridian.qc1
ESP
s*****1
•\ k I I, I I ri4 th 1 ii°141,4
4* ./4,04;4/74 LL'' -171114 'It ot
a I a opt km a
r 11' '"
HINGTON A
PROPOSED MERIDIAN STREET REALIGNMENT
••••••TENT4 rive TR. NO. 23,G3,-".
7,1G.?5
7da.es-
lor ::/- Rive/es/De co. Fzoac, coNTeoz.
TA='. NO.
/7-1-7.4N DR.
'Oa -22
Order No,
Escrow No.
Loan No.
WHEN RECORDED MAIL TO:
THE PRACOcR/RADAKER CORPORATION
1655 E. 6TH ST., SUITE A4A
CORONA CA 91719
ATTN: DAVE COTTINGTON
SPACE ABOVE THIS LINE FOR RECORDER'S USE
MAIL TAX STATEMENT TO:
SAME AS ABOVE
DOCUMENTARY TRANSFER TAX ..........
Computed on the consideration or value of property conveyed; OR
Computed on the consideration or value less liens or encumbrances
remaining at time of sale.
Signature of Declarant or Agent determining lax — Firm Name
QUITCLAIM DEED
FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, THE CITY OF
SAN JACINTO, A MUNICIPAL CORPORATION
do es hereby REMISE, RELEASE AND FOREVER QUITCLAIM to
PR EQUITIES, A CALIFORNIA LIMITED PARTNERSHIP
the real property in the City of SAN JACINTO , State of California, cl
County of RIVERSIDE, DESCRIBED AS:
SEE ATTACHED LEGAL DESCRIPTION
3aterl
STATE OF CALIFORNIA Iss.
BOUNTY OF as
Do
etore me, the undersigned, a Notary Public in and for said State,
)ersonally appeared
tersonally known to me (or proved to me on the basis of satisfactory
vidence) to be the person(s) whose name(s) is/are subscribed to
he within instrument and acknowledged to me that he/she/they
xecuted the same.
VITNESS my hand and official seal.
: 3'
;ignature
(This area for official notarial seal)
MAIL TAX STATEMENTS AS DIRECTED ABOVE
1085 (6/82)
H87-041.003
October 2, 1991
The westerly 36.00 feet of Lot "B" (Meridian Street) of
Tract No. 16811, in the City of San Jacinto, County of River-
side, State of California, as shown by map on file in Book 139
of Maps, Pages 18 through 22, inclusive, Records of said
Riverside County.
Excepting therefrom the south 33.00 feet.
PREPARED FOR AND ON BEHALF OF
NBS/LOWRY
1545 W. FLORIDA AVE.
HEMET CA 92543
C
opy
91-98
.. •
OrJ,tr No.
Erow No.
Loan No.
Iii-
04J L)(t„ e_(-
tbilrilr-,_1
6.111"71(t1
WHEN RECORDED MAIL TO:
City of San Jacinto
201 E. Main Street
San Jacinto, CA 92383
SPACE ABOVE THIS LINE FOR RECORDER'S USE
MAIL TAX STATEMENT TO:
DOCUMENTARY TRANSFER TAX $
...... Computed on the consideration or value ol property conveyed; OR
—. Computed on the consideration or value less liens or encumbrances
remaining at lime ol sale.
—0—
Signature ol Declarant or Agent determining tax — Firm Name
QUITCLAIM DEED
FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged,
do es hereby REMISE, RELEASE AND FOREVER QUITCLAIM to
CITY OF SAN JACINTO
the real property in the City of SAN JACINTO
County of RIVERSIDE
SEE EXHIBIT "A"
ATTACHED
, State of California, described as
SEE EXHIBIT "B", LEGAL DESCRIPTION AND EXHIBIT "C", PLAT,
ATTACHED
)sted May 22, 1991
STATE OF CALIFORNIA RIVERSIDE Ise.
:OUNTY OF las.
)n May 22, 1991
'store me, the undersigned, a Notary Public In and for said State,
,ersonally appeared William Webb Corwin
lersonally known to me tor proved tome on the basis ol satisfactory
widence) to be the persoN(11) whose name(*) isatte subscribed to
le wilhIn instrument and acknowledged to me that hefillibYttiey
xocuted the same.
vi I NESS illy hand and ollIclal seal
;Ignalure
SEE EXHIBIT "A" ATTACHED
•1••••44,100,••••••••44•44.*****
OFFICLU. REAL
tIRENDA SUE VISSER
TARY PUBUC—CJJJFORNIA
RIVERS/DE COUNTY
My Comm to. Dec. 4. Pm
(Thla WOO for official notarial seal)
8REND SUE VISSER
MAIL TAX STATEMENTS AS DIRECTED AROVE
I Ong
EXHIBIT 'CAI
GRANTORS
WILBER J. CORWIN, A MARRIED MAN
WILBER J. CORWIN, TERRY ARLENE CORWIN, AND
WILBER WEBB CORWIN, TRUSTEES OF THE TESTAMENTARY
TRUST OF FRANCIS V. CORWIN, DECEASED
WOODHAVEN DEVELOPERS, INC., A CALIFORNIA CORPORATION
TESTAMENTARY TRUST OF FRANCIS V. CORWIN, DECEASED
s rATE OF CALIF( U
E COLIN•I V OF .
o On this _a, d __._ du} ul _ F j LQG. t f�Cj` t
r m the year _._
reline me. the undersrg eda N,rLrr} Public • �'__._.' _
a personally appeared (r t an ;Fir said ('upnty and State.
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a Icr really knua n to met sa' pros ed In me on the basis of satisfactory es mieure t to
v he the person chose name is subscribed to this instrument. and acknou )edged
that het she or they) executed it.
Sig,n:um S.�i.
Notary Public in and for said County and State
c�,f.c-seer.-
Name (Typed or Printed)
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OFFICIAL SFAI, ,:.:..
SA! LIE A. D'AURIA
NOTARY ru' IC. CALIF onNIA
rare o.ron coon r ,•
M, canm Fpn, N.. 1, 1991
(This area for official seal)
EXHIBIT "B"
THE WESTERLY 36.00 FEET OF LOT "B" (MERIDIAN STREET) OF TRACT
NO. 16811 AS SHOWN BY MAP ON FILE IN BOOK 139 OF MAPS, PAGES
18 THROUGH 22, INCLUSIVE, RECORDS OF RIVERSIDE COUNTY, CALIFORNIA.
W(f)()1LkAkkk'
it
SCH -2, L.S. 3222
PREPARED FOR AN ON BEHALF OF
NBS/LOWRY
1545 W. FLORIDA AVENUE
HEMET, CA 92343
MEMO
TO: Honorable Mayor and Members of the City Council
FROM: Brian McNabb, Director of Community Development
DA ft,: October 25, 1991
SUBJECT: Tentative Parcel Map 26580, Final Map
APPLICANT: Arrowhead Pacific, A California General Partnership
LOCATION: Between the Ramona Expressway and Idyllwild Drive,
approximately 200 feet west of the intersection of State
Street and the Ramona Expressway.
Staff and the City Engineer has reviewed Final Parcel Map 26580 and has found it to be in
substantial compliance with the Conditions of Approval, and the Subdivision Map Act.
Staff recommends the Council approve Final Parcel Map 26580 and authorize the Mayor
to sign the map for recordation.
Respectfully Submitted,
BRIAN MC NABB
Director of Community Development
BKM:mcc
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BEING A DIVISION OF PARCEL 2, AS SHOWN ON PARCEL MAP NO.
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RECORD OF RIVERSIDE, CAUFORNIA.
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DATE: November 5, 1991
TO: Honorable Mayor and Council
FROM: Les Evans, Interim Public Works Director
SUBJECT: Award of Bid for School Crossing Advance Warning
Lights at Esplanade Avenue and Commonwealth
RECOMMENDATION: Award the contract to the low bidder, authorize the
mayor to execute an appropriate contract on behalf of the City and
approve the expenditure of funds from the Community Facilities
District No. 2.
ANALYSIS: During the series of meetings with the Rancho San Jacinto
homeowners, it was agreed that advance warning lights for the
school crossing on Esplanade Avenue at Commonwealth would be
installed.
Bids for the warning lights will be received on November 5, 1991.
The bidders list and recommendation for award will be presented at
the Council meeting.
DATE: November 5, 1991
TO: Honorable Mayor and Council
FROM: Les Evans, Interim Public Works Director
SUBJECT: Filtration System for the Grand Avenue Well
RECOMMENDATION: Receive and file.
ANALYSIS: The bid opening date for the filtration system project
was October 29, 1991, and the contract award was scheduled for
November 5, 1991. Late last week we were notified by several
prospective bidders that they had not been given enough time to
prepare their bids and would not be bidding. In order to ensure
representative bids we extended the bid opening by two weeks and
now intend to ask the Council to award a contract on November 19,
1991.
Mr. Johnson, of Villa Park, has been notified.
TO:
FROM:
DATE;
SUBJ:
CITY OF SAN JACINTU
WATER DEPARTMENT
905 Industrial Way
San Jacinto, CA 92383
Pamela Easter, City Manager
John TownSel, Water Superintendent
October 30, 1991
Grand Ave, Well Filter
We have extended Our bid -opening dote on the Grand Ave. Filtration
Project. The new bid -opening date is November 19, 1991 at IU:OO am'
We anticipate having 3tuff'S recommendation ready for the Council
Meeting that evening.
This time extension was granted at the request of the tank manu-
facturers. They indicated more time was needed to prepare such
detailed bids.
SIGNED
it/kp
hn TownSel, Water Superintendent
City Hall --2Ol East Main Street Post Office Box 488
714 654'7337
October 28, 199I
San Jaointo, California 92383
ADDENDUM TO BID SPECIFICATIONS FOR PRESSURE IRON/HANGAMESE REMOVAL
FILTER PLANT PROJECT:
Building Manufacturer: Oesteel
1199 Fullerton
City of Industry, CA 9I748
ITEM #I
Due to numerous requests for more time allotted for bid submission,
the City has extended the bid submittal date to November IB, 1991
at I0:00 a.m.
ITEM 742
The bid specifications calls for a Besteel, or equal, metal building
to be constructed over the filter system' As an aid to the bid
submitting contractor, a better description is supplied in this
addemdum:
The metal building will be supplied and installed by the
contractor. The dimensions will be supplied by the tank
manufacturer. The building will have two /2\ windows
measuring 4/X4'. The building will have One /I\ 36" door
with locking knob. The walls and roof will be 20 guage
Best Deck galvanized steel (unfinished). The contractor
will paint the building after construction with the same
paint used on the filter tanks. Metal preparation will
be completed as suggested by the building manufacturer,
with all primer and base coats applied as per the manu-
facturers direction.
The placement Of the door and windows are as follows:
The door will be located on the West side of the building.
The windows will be mounted, one /I\ each, on the West and
East side of the building.
DATE: November 5, 1991
TO: Honorable Mayor and Council
FROM: Les Evans, Interim Public Works Director
SUBJECT: Recommendation for use of Consultants for Public
Works Plans/Studies during Fiscal Year 1991-92
RECOMMENDATION: Receive and file.
ANALYSIS: The City Public Works Department established ambitious
goals for fiscal year 1991-92 in hopes of completing basic Master
Plans and studies while development activity in the City is slow.
The approved City Budget includes numerous plans and studies to be
performed during the present fiscal year. Many of these studies
require specialized knowledge and computer software, others require
substantial investment of time.
A list of the proposed plan/study, the budget for the study, if
any, the status of the plan/study and a recommendation for
completing the work this fiscal year follows:
PLAN/STUDY
Water Master Plan
BUDGET STATUS
$50,000 Received proposals
from consultants
Sewer Master Plan $60,000 Received proposals
from consultants
Traffic and
Circulation Plan
$ 7,000 A traffic analysis of
the City has been
performed by the firm
of Robert Kahn, John
Kain & Associates, Inc.
for the Peacock-Radaker
Corporation
Lighting and $30,000
Landscape District
Parkway Master Plan -0-
The City awarded a
contract to GFB Friedricks
for $20,450 to revise the
LLMD and transfer it to
the tax rolls
Received proposals for
preparation of a
Parkway Landscape Master
Plan
RECOMMENDATION
Award a contract for the Water
Master Plan to Kennedy/Jenks for a fee
of $50,658
Award a contract for the Sewer
Master Plan to Kennedy/Jenks for a fee
of $54,204
Negotiate an agreement with Kahn-Kain
to perform the additional work
necessary to turn the existing study
into a Master Plan
Continue with the approved contract
Award a contract to Kammeyer &
Associates for a master plan for a fee
of $23,410
PLAN/STUDY BUDGET STATUS RECOMMENDATION
Public Works -0- Received a proposal from
Standards NBS/Lowry to update our
standards and put them
on a CAD system for a
fee of $3,000
Pavement Management -0-
Program
An inventory of the City's
streets and the condition
of pavement has been
completed by city staff
Award a contract to NBS/Lowry to
update our Public Works Standards
Develop a 5-10 year Pavement
Maintenance Program using city staff
Five Year Capital -0- Awaiting completion of water, Develop a 5 year CIP using city staff
sewer, traffic and pavement
management studies
Development Impact -0- Awaiting completion of water, Develop impact fees using city staff
Fees sewer and traffic studies and working with master plan
consultants
MEMORANDUM
TO: Mayor and City Council
via Pamela S. Easter, City Manager
FROM: Anna A. Vega, Finance Director
SUBJECT: Capital Outlay Equipment Purchase
DATE: November 5, 1991
RECO
I IN II
ATION
Staff recommends that the City Council approve the purchase of
furniture/office equipment for a total amount of $21,100. Such
purchase shall be made from, Anderson Company in the amount of
$7,200 and Systems Source, Inc. in the amount of $13,900. Funding
is available in the following accounts: 14-4600-5400 (sewer), 18-
2350-5400 (workers comp), 50-9000-5400 (water), 65-8650-5400 (fire
mitigation) and 96-9700-5400 (Redevelopment).
BACKGROUND
Due to the recent move of the Administration offices and
reconstruction of City Hall for additional space, there is need for
additional furniture and office equipment. As part of this
equipment request, we are recommending the replacement of typist
chairs due to the regulation standards changing with California
OSHA Department. OSHA is stating that the typist chairs should be
adjustable up and down and back and fourth to alleviate the
possibility of carpel tunnel syndrome.
Staff has received quotes for new and used equipment, in order to
achieve the best possible price for the City. The recommended
Companies have worked very hard with staff, and have quoted the
best possible price.
The furniture being purchased is primarily "office systems" type of
furniture that can be used when we move to the "City Hall of the
90's". The following equipment is included in the proposed
purchase: (1) Desks with keyboard credenzas (2) Hutch/Bookcases
(3) Side Chairs (4) Secretarial Chairs (5) Two conference tables
(6) Work stations (Council offices) (7) Dividers (lobby/open
offices). This furniture will be used for the 201 East Main
conference room, City Manager and Department Head offices, Council
work area, and finance/administration area. We anticipate that we
will do a second furniture request when further along in the
renovation of 201 East Main.
MEMO
TO: Honorable Mayor and Members of the City Council
FROM: Brian McNabb, Director of Community Development
DATE: October 31, 1991
SUBJ: CHANGE ORDERS TO WESTERN LANDSCAPE CONTRACT (CDF #2)
Western Landscape Construction has submitted change orders to
reflect additional costs incurred as a result of unexpected field
conditions. Staff has confirmed the need for these changes. They
are as follows:
1. Change Order #7
Additional concrete removal in order to plant rose garden in
the park. $6696.00.
2. Change Order #8
Revised parking lot drainage. $2412.00.
3. Change Order #9
Remove and replace curb, gutter, and sidewalk for safer
bikeway road intersection. $6429.00.
4. Change Order #10
Relocation of physical impediment to irrigation system on
Commonwealth Avenue. $2215.00.
5. Change Order #11
Relocation of bikeway. $7826.00.
Staff recommends the City Council approve Change Orders 7 through
11 in the amount of $25,578.00.
Respectfully Submitted,
BRIAN MC NABB
Director of Community Development
BKM:lr
CC-MMO-#2\CHG-ORDR.NOV
// -
MEMO
TO: Honorable Mayor and Members of the City Council
FROM: Brian McNabb, Director of Community Development
DATE: October 31, 1991
SUBJ: AGREEMENT FOR PURCHASE OF IMPROVED EASEMENT
When Tract 23300, the industrial condominium project north of
Esplanade Avenue, developed approximately two years ago, its
construction corresponded very closely with the construction of the
Buena Vista Retention Basin. The drainage of the tract was
directed to Buena Vista Street, so that it would drain into the
Buena Vista Retention Basin. In the interface between the two
projects it was detelmined a pipe between the end of Buena Vista
and the basin was not feasible because the outlet end would be
under water. The result of this engineering problem was the
diversion of public runoff onto private property owned by Bob
Holcomb.
Mr. Holcomb has expressed grave concern over this diversion to the
extreme of threatening legal action. Staff has negotiated with him
and has proposed the execution of the attached "AGREEMENT FOR
PURCHASE OF IMPROVED EASEMENT". The essence of this agreement is
as follows:
1. Holmcomb will install the street improvements in front of his
parcel on Buena Vista Avenue.
2. Holcomb will install 305 ft. of curb and gutter along his
northerly property line.
3. Holcomb will grant a 15 ft. drainage easement to the City
across his northerly property line.
4. The City will acquire this improved easement for the amount of
$11,591.25.
Staff recommends the City Council approve the AGREEMENT FOR
PURCHASE OF IMPROVED EASEMENT and authorize Mayor to execute said
agreement.
Respectfully Submitted,
BRIAN MC NABB
Director of Community Development
BKM:lr
CC-MMO-#2\HOLCOMB.AGM
AGREEMENT FOR PURCHASE
OF IMPROVED EASEMENT
This Agreement is made this day of , 1991
between ROBERT HOLCOMB (hereinafter "SELLER") and the CITY OF SAN
JACINTO (hereinafter "BUYER" or "CITY").
RECITALS
WHEREAS, SELLER is the owner of that certain real
property located in Riverside County California and more
particularly described as follows:
Lot 80 of Estudillo Land & Water Company's
addition to San Jacinto as shown in Map Book
9 page 410 Maps, records of San Diego County.
Also known as A.P. No. 435-211-051
and,
WHEREAS, BUYER desires to obtain an improved easement
across SELLER'S parcel for the purpose of the drainage of surface
waters.
IT IS THEREFORE AGREED as follows:
1. For and in consideration of the sum of $11,591.25,
SELLER agrees to sell and BUYER agrees to buy an easement for
drainage of surface waters which easement is described as follows:
The northerly 15 feet of Lot 80, as described above.
2. Prior to the obligation of BUYER to purchase said
easement, the easement shall be improved with the following
improvements, which improvements shall be constructed in accordance
with the laws, ordinances and building tegulations of the State of
California and the City of San Jacinto. Regular inspections by
CITY inspectors may be undertaken to assure compliance with this
provision. The improvements to be made are as follows:
(a) 305 linear feet of 10 inch curb;
(b) 5' x 305' x 6" thick concrete gutter; and
(c) One (1) 303 Drainage structure at 3500 LS-
grading and compaction under drain.
3. For purposes of the construction, CITY agrees to
waive the imposition of permit on on -site drainage structure
described in #2 and off -site street improvements. CITY further
waives the requirement that SELLER provide formal engineering
drawings and specifications. However, in consideration of such
waivers by CITY, SELLER agrees to warrant that such improvements
will be improved and erected to provide proper drainage of surface
waters through the affected parcel, without ponding, and shall be
capable of integration with neighboring storm drainage easements so
as to provide drainage into line Ela. of CITY'S storm drain
project.
4. All construction shall be completed and accepted by
BUYER prior to any obligation by BUYER to purchase said easement
and improvements. Until BUYER accepts the deed of easement and
including the period during which the construction is proceeding,
SELLER shall indemnify, defend and hold CITY free and harmless for
all claims, damages, suits, awards or any other claim arising from
any activity, construction, work or any other activity performed
upon the property whether said claim be for injury, death, property
damage and whether said claims arise from claimed negligence or
intentional tort.
5. After acceptance of the improvements and deed of
easement, and until SELLER commences any other construction or
improvement upon the property described in the Recitals above, CITY
agrees to undertake the responsibility of maintaining the drainage
improvements in a sufficiently clean and functional condition.
Once SELLER, his assignees or any subsequent owner of the parcel
commences construction of any other improvement upon the parcel
described in the Recitals, above, such owner shall bear the
responsibility and obligation to so maintain the drainage
improvements.
BUYER
CITY OF SAN JACINTO
By:
MAYOR
SELLER
By:L
110BERT HOLCOMB
-2-
CAT. NO. NN00627
TO 1944 CA (9-84)
IN TIC
PI,
T TLE I
SU A
CE
(Individual)
STATE OF CALIFORNIA
COUNTY OF RIVERSIDE ss.
OCTOBER 11, 1991
On HOLIEMAe' the undersigned, z Notary Public in and for
said State, personally appeared HUBEI{ I
, personally known to me or
proved to me on the basis of satisfactory evidence to be
the person whose name IS subscribed to the
within instrument and acknowledged that HE exe-
cuted the same.
WITNESS my hand and official seal.
Signature
ila
— .., -, -- ---•
OFFICIAL NOTARY SEAL 5
"..'. ''' 't i':`,,y JENNIFER STIPE
,-• ; 1 -_zi.-7,75-11 .-..-,i,21 I*
Notary Public —California
RIVERSIDE COUNTY
My Comm. Expires SEP 07,1994 '?
a
-11,- "V' "0
(This area for official notarial seal)
TO:
FROM:
DATE:
MEMORANDUM
Honorable Mayor and Members of the City Council
Brian McNabb, Director of Community Development
October 31, 1991
//
SUBJECT: Appeal of the Planning Co ission denial for an -nendment
to Conceptual Specific Plan 2-88 (Rancho San Jacinto) to
allow an RV parking and storage facility south of
Esplanade Avenue at Mountain Avenue
II II
This item was continued from September 17, 1991 at the request of
the applicant to allow the Staff and Peacock-Radaker sufficient
time to explore alternate uses for the site. At this time, no
progress has been made regarding alternate uses for the site.
Furthermore, Staff has not determined the appropriate date as to
when this issue will be finalized.
Therefore, Staff recommends this item be tabled to allow Staff and
representatives of Peacock-Radaker to continue to discuss alternate
uses for the subject site.
Additionally, Norm Surbeck representing Park Hill Village has been
has been informed of Staff's proposed action.
Respectfully Submitted,
BRIAN MC NABB
Director of Community Development
BKM:lr. MEMO.CC\APPLSP88.0CT
MEOWS,
ENVIRONMENTAL MITIGATING MONITORING
All subsequent development applications implementing the
provisions of the Northwest Improvement Project shall comply with
the California Environmental Quality Act (CEQA) and local
ordinances. Additionally, all subsequent development
applications shall be subject to the following:
1. Developer shall provide a Declaration stating how all
significant environmental concerns will be mitigated, prior
to the recordation of a final map.
2. Upon the approval of the Declaration, it shall be noted on
the Final Map and recorded simultaneously.
3. Upon the start of construction, at six month intervals
thereafter, and prior to occupancy the developer shall
provide a status report relating to compliance with the
mitigating measures.
4. Prior to occupancy, the City shall verify compliance with
the mitigating measures.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SAN JACINTO, APPROVING AMENDMENT TO THE LAND USE
ELEMENT OF THE SAN JACINTO GENERAL PLAN FOR THE
THE CITY COUNCIL OF THE CITY OF SAN JACINTO DOES HEREBY RESOLVE AS
FOLLOWS;
E AS, Section 65631 of the Government Code provides that no mandatory
element of a General Plan shall be amended more frequently than four times during
any calendar year, and that the City Council of the City of San Jacinto is amending
the Land Use Element of the San Jacinto General Plan for the second time during
the 1991 calendar year; and
WHEREAS, the City Council of San Jacinto held a public hearing on November 5,
1991 and made a determination that the Land Use Element of the San Jacinto
General Plan should be amended as follows:
A. Existing land use patterns will be enhanced by GPA 2-91 as designated
on Exhibit A.
B. GPA 2-91 will enhance the logical development of the City.
C. GPA 2-91 allow reasonable and proper use of property in the vicinity
of the amendment.
EREAS, advertisement for a public hearing on GPA 2-91 was published in
accordance with Article 6, Chapter 3, Title 7, of the Government Code; and
EREAS, the City Council finds that there will not be a significant impact upon
the environment by right of this change and adopts a Negative Declaration for
General Plan Amendment 2-91
THEREFORE, the land use element of the General Plan is amended in accordance
with Exhibit A.
INTRODUCED at a regular meeting of the said City Council of the 5th day of
November, 1991.
MOVED, PASSED, AND ADOPTED the 5th day of April, 1991.
ATI'EST:
MEMO
. ,
DUM
TO: Honorable Mayor and Members of the City Council
FROM: Brian McNabb, Director of Community Development
DATE: October 28, 1991
SUBJECT: General Plan Amendment 2-91
On August 14, 1991, the Planning Commission adopted Resolution 91-25 recommending the
City Council approve General Plan Amendment 2-91. The proposal was initiated by the
City of San Jacinto and was a necessary prerequisite to a pre -annexation change of zone.
This proposal will amend the bind Use Element of the General Plan from Rural
Residential to Low Density Residential and Community Commercial. The property in
question is generally located north of Artesia Street, south of the Ramona Expressway, west
of Vernon Avenue, and east of San Jacinto Avenue.
Transmitted herewith is a copy of the Staff Report for this item and all pertinent
correspondence received by the Planning Department. Also, a Negative Declaration with
mitigating measures was prepared by staff pursuant to the California Environmental Quality
Act (CEQA). A copy of this Negative Declaration is attached to this memorandum. The
Planning Commission recommends the City Council adopt the attached resolution approving
General Plan Amendment 2-91 and grant a Negative Declaration with mitigating measures.
Respetfully,
)
BRIAN MCNABB
Director of Community Development
Deputy City Clerk Mayor
CERTIFICATE
The foregoing is certified to be a true copy of Resolution No. 1942 duly passed
by the said City Council of the City of San Jacinto on the date set forth therein.
Deputy City Clerk
SAN
ACINTO
C.-iry Manager's Office
NEGATIVE DECLARATION
PROJECT: General Plan Amendment 2-91
LOCATION: Generally located north of Artesia Street, south of the Ramona
Expressway, west of Vernon Avenue, and east of San Jacinto
Avenue.
PROPONENT: The City of San Jacinto
FINDING: This project will have no significant effect on the environment as
mitigation measures have been identified.
MITIGATION MEASURES
Future applicants shall obtain/submit the following prior to development of the area in
question:
A grading permit
A hydrology study outlining local drainage and surface runoff;
A biology study for potential habitat areas of endangered species;
Payment of all public facilities mitigation fees;
Payment of all school facilities fees and participation in an assessment
district to finance construction of future school facilities;
Extensions of all utilities and infrastructure required to service the
development according to City standards.
A traffic study which demonstrates that all intersections will operate at an
acceptable level of service
BY: DATE: October 28, 1991
BRIAN MC NABB
DIRECTOR OF COMMUNITY DEVELOPMENT
Cxy or San latanto 201 East Slain Streer San Jacinto, California 7,7583
713 0571-7337 FAX 714 054-3728
STAFF REP
•
RT
TO: Chairman Ver Plank and Members of the Planning Commission
FROM: Michael C. Chesnut, Associate Planner
via Brian McNabb, Director of Community Development
DATE: August 2, 1991
SUBJECT: ENVIRONMENTAL ASSESSMENT AND
GENERAL PLAN AMENDMENT 2-91/CHANGE OF ZONE 6-91
APPLICANTS: ALBERT & IRWIN HOFFMAN
210 University Blvd. Suite 740
Denver, Colorado 80206
(303) 333-5488
CITY OF SAN JACINTO
210 East Main Street
San Jacinto, California 92383
(714) 654-7330
ENGINEER: L.A. WAINSCO I I & ASSOCIATES
21881 Barton Road
Grand Terrace, California 92324
(714) 824-1775
DESCRIPTION
(1) A proposal to amend the land Use Element of the General Plan from
Rural Residential/Agriculture to Low Density Residential and Community
Commercial. This General Plan Amendment application encompasses 174.5+
acres which are generally located north of Artesia Street, west of the future
prolongation of Vernon Avenue, and east of the future prolongation of Jordan
Avenue.
(2) A pre -annexation Change of Zone from R-A (Residential -Agricultural),
A-1 (Light Agriculture), and A-2 (Heavy Agriculture) per Riverside County
I and Use Ordinance No. 348 to A (Light Agricultural), R-1 (Single-family
Residential), and C-2 (General Commercial). This Change of Zone
PLANNING COMMISSION AUGUST 14, 1991
PAGE NO. 1
pending Change of Zone application, based on the doctrine that all zoning must be
consistent with the General Plan (Gov't Code 65855).
Further, staff determined that the General Plan Amendment should be expanded from the
original 20 acres contained in Tentative Tract 26956 to include the remaining 154.5 + acres
of unincorporated territory located south of the Ramona Expressway and east of Jordan
Avenue for a total of 174.5 acres. (Those 60+ acres located between Jordan and San Jacinto
Avenues were included in an August 1986 revision of the General Plan since that area was
within the City of San Jacinto's Sphere of Influence; however, no prezoning of the property
was enacted since no annexations had been contemplated in the area). The underlying
rationale for the expanded General Plan Amendment/Change of Zone is as follows:
(1) a city may pre -zone unincorporated territory that adjoins the city to
determination zoning designations applicable to those properties in the
event of subsequent annexation to the city; (Gov't Code 65859)
(2) the expanded General Plan Amendment avoids the potential for future
"spot zoning";
(3) the expanded General Plan Amendment facilitates the transition from
agricultural and vacant uses;
(4) the area is substantially surrounded by the corporate limits of the City
of San Jacinto;
(5) physical improvements will be present on adjacent parcels in the area
as development occurs.
ANALYSIS
This proposal is composed of two distinct applications.
GENE I • PLAN ENDMENT 2-91 proposes to amend the Land Use
Element of the General Plan for the 174+ acres located east of the
prolongation of Jordan Avenue and south of the Ramona Expressway from
Rural Residential/Agriculture to the following (See Exhibit "B"):
(1) 11.32 acres of Community Commercial; and
(2) 162.68 acres of Low Density Residential.
C • GE OF ZONE 6-91 proposes to pre -zone the entire 234.5+ acres from
R-A (Residential -Agricultural), A-1 (Light Agriculture), and A-2 (Heavy
Agriculture) per Riverside County Land Use Ordinance No. 348 to the
ING COMMISSION
AUGUST 14, 1991 PAGE NO. 3
following (See Exhibit "D"):
(1)
C-2 (General Commercial) for certain properties
adjacent to the Ramona Expressway
- 6.31 acres at the southeast corner of Ramona Expressway and San
Jacinto Avenue
- 6.02 acres at the southwest corner of Ramona Expressway and
Alessandro Avenue;
- 5.30 acres at the southeast corner of Ramona Expressway and
Alessandro Avenue
(2) R-1 (Single-family Residential) for 125.68 acres. (109.06 acres
are generally located between Vernon and Alessandro Avenues
and 16.62 acres located between Jordan and Alessandro
Avenues, approximately 570 feet south of the centerline of the
Ramona Expressway.)
(3)
A (Agriculture) for the remaining 91.19 acres (37.06
acres are located to north of the present city limits,
between Jordan Avenue and Alessandro Avenue and
54.13 acres located between Jordan and San Jacinto
Avenues extending approximately three quarters of a
mile north from the city limits.)
To summarize, each component of this application consists of the following land uses :
GENE
. ,
PLAN AMENDMENT 2-91
Total Acreage
Total Community Commercial
Total Low Density Residential
CHANGE OF ZONE 6-91
Total Acreage
Total Community Commercial
Total Single -Family Residential
Total Agricultural
PLANNING COMMISSION
174.5 ac
11.32 ac
163.18 ac
234.5 ac*
17.63 ac
125.68 ac
91.19 ac
AUGUST 14, 1991 PAGE NO. 4
* This includes those 60+ acres contained in the General Plan revision of
August 1986 on which no prezoning had taken place as of this date.
ENVIRONMENTAL ANALYSIS
The environmental review has identified the following potential impacts created by the
proposal on public facilities and infrastructure within the City of San Jacinto. These impacts
include:
Local and Regional Drainage
The subject site is not within a designated "A" flood zone per the Federal Insurance Rate
Map (FIRM) for the City of San Jacinto. The entire property is located within Zone "X"
(unshaded), and is only subject to minimal flooding.
Local drainage will convey storm water run off to a regional system through use of local
streets, ditches, open channels, and stoi in drains which are not part of the regional master
plan. Customarily, the entire cost of local drainage improvements will be borne entirely by
the developer. On the other hand, Regional drainage is the cumulative impact of local
storm run-off. Therefore, all local run-off must be conveyed in a manner consistent with
the Regional Master Drainage Plan for the San Jacinto area. The development will be
required to pay $5990 per acre for financing future construction of regional flood control
facilities.
This area was incorporated into an a Master Plan of Drainage for the Northwest Area
Improvement Project. In effect the area will be served by four grass -lined channels which
traverse the site from east to west. The channels will be capable of conveying flows ranging
from 200 to 410 cubic feet per second. Each channel will have a minimum depth of 6 feet,
with right of way widths of 42 to 50 feet. Developers of the area may be able to construct
drainage facilities per the Northwest Area Improvement Project, in lieu of payment of flood
control fees.
Circulation
The proposed General Plan Amendment/Change of Zone will have impacts on both local
roadways and regional transportation construction/maintenance. The additional traffic
impacts imposed on local roadways can be best measured by daily trip generation.
Assuming that the residential portion of this proposal (216.87 acres) is built out to the
maximum density permitted by the new General Plan I and Use Designation (6 dwelling
units to the acre), this area could ultimately contain 1300 dwelling units (6 du/acre x 216.87
acres = 1301.22) However a more realistic density projection would be approximately 4
dwelling units per acre or 868 dwelling units. At buildout, these dwelling units (868 low -end
or 1300 maximum) could generate between 7 to 9 vehicle trips per day, or between 6100 to
PLANNING COMMISSION
AUGUST 14, 1991 PAGE NO. 5
11,700 total trips per day. Also, the 17.63 acres of commercial area will generate 900 daily
trips per acre should the property be developed as a Community Retail shopping center or
15,867 total vehicle trips (17.63 acres x 900 daily trips per acre = 15,867 total daily trips) In
summary, the combined residential and commercial uses may generate between 22,000 and
27,500 total vehicle trips per day.
This increased traffic volume may create a need for additional signal controlled
intersections, especially at those intersections in closest proximity to the proposed
development. Also, the cumulative impacts of all future development may create a need
for additional signals within the City's Central Business District, as well.
Present uses within the area generate less than 100 vehicle trips per day; the proposed
General Plan Amendment/Change of Zone will generate an additional 25,000 to 27,000
vehicle trips per day. Those streets which will receive the bulk of this additional traffic
include Ramona Expressway, Burt Avenue, Alessandro Avenue, San Jacinto Avenue, Jordan
Avenue, Vernon Avenue, and Camino Los Banos. The current traffic signal mitigation fee
is $150 per dwelling unit and $2700 per acre of commercial property. These fees will be
exacted from the subdivider prior to issuance of a building permit or at the time of map
recordation, based on the immediate needs of the City. Future traffic signals will be installed
as warranted by traffic demands.
The two regional corridors which traverse San Jacinto include Ramona Expressway and
Sanderson Avenue. Their regional character is derived from the fact that both roadways are
part of a transportation network which serves destinations outside the San Jacinto Valley
area. Presently, neither roadway is constructed to its ultimate right-of-way and existing
pavement sections are in need of repair. An equitable cost sharing arrangement could be
based on the assumption that all new development will impact regional transportation
corridors, not exclusively those developments which are contiguous to the major roadways.
The present value of funding levels required to finance new construction is estimated to be
approximately $5 million and an additional $1 million for required maintenance.
The additional traffic from future residential development pursuant to the Change of Zone
will also impact the existing local street system within San Jacinto in two ways:
(1) a breakdown of existing pavement sections due to increased traffic; and
(2) additional lane miles requiring maintenance.
Traditionally, funding for road maintenance and new construction are derived from the same
sources; presently, these sources are inadequate for the current level of road maintenance
required. Estimated maintenance costs or local roadways will total $5 million over the next
ten years. However, outside revenue sources will provide only $1.5 million (30%) during
the same period. The pro-rata cost of local road improvements and maintenance will is
$500.00 per acre or $117,250 for the entire project area.
ING COMMISSION
AUGUST 14, 1991 PAGE NO. 6
Also, there is planned 8' right of way fOr a future bicycle lane along Ramona Expressway.
Noise
Those properties which abut the Ramona Expressway will be impacted by intrusive noise
sources generated by traffic. All properties adjacent to the Ramona Expressway should be
required to submit an acoustical analysis to determine the proper form of noise mitigation
required. Mitigation measures may include the construction of sound walls, earthen berms,
landscaping, or some combination thereof.
Public Safety
As the property in question makes the transition from agriculture to residential uses,
additional demands will be placed on existing public safety facilities and staffing levels.
Subsequent subdivision proposals should address the following measures of adequacy of
public safety services:
(1) maintain at least 2.5 non -supervisory police personnel per 1,000 persons; and
(2) respond to all emergency fire calls within 5 minutes or less.
Traditional funding sources for public safety services have been property and sales taxes.
However, the revenue demands of the police and fire departments' operating and capital
budgets exceed these revenue sources.
Presently, the General Plan Amendment/Change of Zone by itself will not create a demand
for additional public safety services. However, since a subdivision proposal is being
processed concurrently with this General Plan Amendment/Change of Zone, an appropriate
recommendation would be that each developer join a Public Safety Mello -Roos District #3
to mitigate impacts on public safety services and pay those additional mitigation fees in
effect at the time of development. The annual assessment per residential dwelling unit is
$105.88 for fiscal year 1991-92. This assessment will be adjusted annually for inflation
according to fluctuations in the Consumer Price Index.
Public Facilities & Infrastructure
Parks
Future residential development will create a need for additional park land and facilities.
The goal set forth in the General Plan is 5 acres of public park per 1,000 people. If we
P • ING COMMISSION AUGUST 14, 1991 PAGE NO. 7
assume that the 216.87 acres involved is built out according to the maximum density
parameters of the Low Density Residential designation (6 du/ac max), this area could
ultimately contain over 1300 dwelling (6 du/ac x 216.87 acres = 1301.22 dwelling units).
Further, assuming that 2.8 persons reside within these 1301 dwelling units, this area could
ultimately provide housing for 3,643 persons. Therefore, the local parkland requirement
related to this proposal is approximately 18.33 acres based on the following formula :
(.005 acres/resident X 3643 new residents = 18.21 park acreage required)
This local parkland requirement should be analyzed in further detail since this General Plan
Amendment/Change of Zone is actually a precursor to a specific subdivision proposal. The
decision should be made whether to collect in -lieu fees or require parkland dedication upon
hearing Tentative Tract 26956.
Schools
Additional residential development will result in increased student population and additional
school facilities. This impact may be partially mitigated through payment of fees mandated
by AB 2926. These fees are currently $1.58 per square foot of living area and are payable
prior to issuance of a building permit. The School District and/or City will also require
future residential development to participate in a Community Facilities District to finance
future school construction.
The school district's needs must also be evaluated in terms of the following criteria:
(1) Students generated per dwelling unit
Grades K-5
Grades 6-8
Grades 9-12
.50 students/du
.21 students/du
.22 students/du
(2) Total numbers of students generated
Grades K-5 868* du X .5 students/du = 434 students
Grades 6-8 868* du X .21 students/du = 182 students
Grades 9-12 868* du X .22 students/du = 191
students
* This figure assumes the overall density of the residential acreage within this
proposal to be 4 dwelling units per acre or 216.87 acres X 4 du's/ac = 868
residential units
ING COMMISSION
AUGUST 14, 1991 PAGE NO. 8
(3) School sites are usually required based on the following amount of students
generated within the total study area
K-5 Elementary School
6-8 Middle School
9-12 High School
730 students/school
1300 students/school
2174 students/school
In conclusion, when this area becomes fully developed at least one school site will be
warranted for the general area. The timing of development will determine the specific
placement of future school sites.
Sewer
Sanitary sewer service will be provided by Eastern Municipal Water District and the City
of San Jacinto. EMWD is planning to install a trunk line sewer in the Ramona Expressway
sometime in the near future. However, until such time that the facilities become available,
the project will have to be serviced by a sewerage lift station.
Water
Domestic water service is currently available from the City of San Jacinto. A 10 " line will
be located in Camino Los Banos Avenue and a 12" line will be located in Vernon Avenue.
The project proponent will be able to tie in to these lines when they are extended with the
future development of Tentative Tract 23807. In all likelihood a well site will have to be
located in the area to provide adequate domestic water supply.
Biology
The property is within the range of Stephen's Kangaroo Rat. However, since the entire
acreage has at one time been cultivated and is substantially surrounded by development, it
is unlikely to serve as suitable habitat. However, a biology report will be required prior to
the issuance of any grading permits.
DISCUSSION
The existing General Plan land use designation for the entire 174.5 + acres is Rural
Residential/Agriculture. Adjacent land use designations for all contiguous land area are Low
Density Residential to the east, Low Density Residential and Community Commercial to
the west, Low Density and Medium Density Residential to the south, and Rural
Residential/Agriculture to the north.
PLANNING COMMISSION
AUGUST 14, 1991 PAGE NO. 9
The current zoning for the property is R-A (Residential -Agricultural), A-1 (Light
Agriculture), and A-2 (Heavy Agriculture) per Riverside County Land Use Ordinance No.
348. The proposed zoning is "R-1" (Single -Family), A (Agriculture), and C-2 (General
Commercial). The surrounding zoning in all immediately adjacent areas is "C-1"
(Neighborhood Commercial), "A" (Agriculture), and "R-1" (Single Family Residential) to the
west, "R-1" (Single Family Residential) and "R-2" (Two -Family Residential) to the south, "R-
1" (Single Family Residential) and "A" (Agriculture) to the north and east, except for a 2.07
acre "C-2" site located at the southeast corner of Bergin Street and San Jacinto Avenue.
(See Exhibit "C")
Therefore, the Change of Zone would be consistent with the Land Use Element of the
General Plan and be compatible with adjacent zoning classifications.
All surrounding land uses are presently vacant except for a handful of single family dwellings
and duplexes located immediately to the south at the City limits. The potential for conflict
exists when more intense residential uses are proposed for an area that has remained
traditionally agricultural. Some of these conflicts include noise, odor, vector control etc.
Presently, residential development is scheduled to occur immediately to the east of the
subject site, however transitional uses may be exposed to the potential conflicts mentioned.
Special attention should be given to specific subdivision proposals to ensure compatibility
of both existing and proposed uses in the area. (See Exhibit "E")
It is also noteworthy to mention that an additional underlying reason for this General Plan
Amendment and Change of Zone application is that interest has been expressed by several
area property owners regarding annexation to the City of San Jacinto. Therefore, a necessary
precursor to annexation is prezoning of all affected property. Staff is contemplating an
expanded study and/or specific plan for the area which will address improvements, land use,
circulation etc. in greater detail.
RECOMMENDATIONS
Staff recommends the Planning Commission approve Resolution No. 91- recommending the
City Council approve General Plan Amendment 2-91 subject to the Findings of Fact.
Staff recommends the Planning Commission approve Resolution No. 91- recommending the
City Council approve Change of Zone 6-91 subject to the Findings of Fact and grant a
Negative Declaration.
Brian McNabb
Director of Community Development
ING COMMISSION
AUGUST 14, 1991 PAGE NO. 10
FINDINGS OF FACT GPA 2-91
1. There are main line utilities which serve the subject property at the present time,
however, extensions will be required to service the site.
2. GPA 2-91 is not located within a known seismic zone.
3. GPA 2-91 is not located within a known "A" Flood Zone.
4. The subject site is within the habitat range of the Stephen's garoo Rat.
5. The General Plan land use designation for the subject property is Rural
Residential/Agriculture. The existing zoning is A-1 (Light -Agriculture); the proposed
zoning for the proposed area is R-1, "Single -Family Residential" and C-2, General
Commercial".
6. Access to the site is available from Ramona Expressway, San Jacinto Avenue,
Alessandro Avenue, Artesia Street, Burt Avenue, and Vernon Avenue.
7. The proposed General Plan Amendment is a prerequisite which facilitates the
eventual residential and commercial development of the subject property.
8. The proposed General Plan Amendment will create the potential for the following
environmental impacts:
[1] Local and Regional Drainage
[2] Regional transportation construction and maintenance
[3] Noise
[4] Public Safety levels and Staffing
[5] Local and Regional Park Facilities
[6] Local School Facilities
9. Traffic volumes will increase due the intensification of land uses.
10. The site is principally vacant, with low density residential and agricultural uses
interspersed throughout the area.
11. The Ramona Expressway has an ultimate right of way width of 142' as it fronts the
study area. San Jacinto, Jordan, Alessandro, and Vernon Avenues are all designated
ING COMMISSION
AUGUST 14, 1991 PAGE NO. 11
as "Collector" roads with 66' rights of way.
12. The proposed project will not be detrimental to the public health, safety, or welfare,
or materially injurious to properties or improvements in the vicinity.
FINDINGS OF FACT CZ 6-91
1 There are main line utilities which serve the subject property at the present time,
however, extensions will be required to service the site.
2. CZ 6-91 is not located within a known seismic zone.
3. CZ 6-91 is not located within a known "A" Flood Zone.
4. The subject site is within the habitat range of the Stephen's Kangaroo Rat.
5. The current General Plan land use designation for the subject property is Rural
Residential/Agriculture; the proposed land use designation is "Low Density
Residential" and "Community Commercial". The existing zoning is R-A (Residential -
Agricultural), A-1 (Light Agriculture), and A-2 (Heavy Agriculture) per Riverside
County Land Use Ordinance No. 348; the proposed zoning for the entire study area
is R-1, "Single -Family Residential", A "Agriculture", and C-2 "General Commercial".
6. Access to the site is available from Ramona Expressway, San Jacinto Avenue,
Alessandro Avenue, Artesia Street, Burt Avenue, and Vernon Avenue.
7. The proposed Change of Zone is a necessary entitlement to provide for the ultimate
residential and commercial development of the subject property.
8. The proposed Change of Zone will create the potential for the following
environmental impacts:
[1] Local and Regional Drainage
[2] Regional transportation construction and maintenance
[3] Noise
[4] Public Safety levels and Staffing
[5] Local and Regional Park Facilities
[6] Local School Facilities
ING COMMISSION
AUGUST 14, 1991 PAGE NO. 12
9. The proposed Change of Zone will not create conditions that are detrimental to the
public health, safety, or welfare, or materially injurious to properties or
improvements in the vicinity.
ING COMMISSION
AUGUST 14, 1991 PAGE NO. 13
•
• •
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CITY OF SAN JACINTO
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C
DISTRICT OFFICE
600 East Main Street
San Jacinto, CA 92383-4398
Telephone (714) 654-2785
Fax (714) 654-2698
Sandra L. Shackelford
District Superintendent
K. William Marshall, Jr., Ed.D.
Associate Superintendent
Rod Stepleton, Ed.D.
Assistant Superintendent
Educational Services
Hank Richardson
Director. Personnel Services
and Employee Relations
August 14, 1991
SAN JACINTO PLANNING COMMISSION
625 South Pico Avenue
San Jacinto, California 92583
si‘GOT° Sc4,
0
A GOOD PLACE 110 LEARN
ATTENTION: CHAIRMAN VER PLANK
BRIAN MCNABB, DIRECTOR OF COMMUNITY DEVELOPMENT
BOARD OF TRUSTEES
James Conner
Cathy Hall
Wilma Reaser
Rose Salgado
John Schouten
SCHOOLS
San Jacinto Preschool
DeAnza Elementary
Hyatt Elementary
Park Hill Elementary
San Jacinto Elementary
Monte Vista Middle School
San Jacinto High School
Mt. View High School
Gentlemen:
As you know, the district has been increasingly concerned that new housing units
are being approved without consideration for adequate school housing. The San
Jacinto Planning Commission's agenda of August 14, 1991, contains several agenda
items for the Commission's review and action. Approval of these items, will
severally impact the district's ability to serve its students. The district
respectfully requests your consideration of the following:
1. Consent Agenda, item 3, Extension of Tract 23860. The district
requests this extension not be approved until such time as the district
and the developer have met to mitigate the impact of this development on
the school district's ability to serve children.
2. Continued Public Hearing, Environmental Assessment and General Plan
Amendment 2-91/Change of Zone 6-91. The district requests that the
Planning Commission set aside the Environmental Assessment and the
subsequent request for a General Plan Amendment and Change of Zone, and
that a full environmental impact study be completed. Staff has documented
many potential environmental impacts in its summary report to the Planning
Commission. Prudent planning, current law and court cases require that
potential impacts be identified; if found significant, be mitigated and if
mitigation is required that a mitigation monitoring plan be developed.
Sao Jacinto Planning commission
-3- August 14, 1991
RE: 8AN JAOI8TO PLANNING COMMISSION AGENDA OF AUGUST 141 1991
3. New Public Hearings, item 1, Environmental Impact Assessment and Tentative
Tract 27016' The district requests this Environmental Impact Assessment
and tentative tract map not be approved on the basis the Environmental
Impact Assessment is incomplete and, as written, will not require the
developer to mitigate the impact of the development on the school district.
Conditions of Approval, Environmental Condition - 6 does not require the
mitigation of this development's impact on schools. The Environmental
Impact Assessment needs to be reviewed with appropriate mitigation language
included or a full Environmental Impact Report needs to be completed.
4' New Public Hearings, item 2, Environmental Impact Assessment and
Tentative Tract 26780. The district requests this Environmental Impact
Assessment and tentative tract map not be approved on the basis the
Environmental Impact Assessment is incomplete and, as written, may not
require the developer to mitigate the impact of the development on the
school district. Conditions of Approval, Environmental Condition - 6 may
not require the appropriate mitigation of this development's impact on
schools.
The language in the Conditions of Approval submitted for your review nary from
project to project, causing the developer, community and school district concern
as to what the true condition really is. The district requests that all
conditions be modified to read as:
"Pay all school fees and participate as required in an assessment
district or other alternative financing program to folly finance
educational facilities."
The district believes this modification of language will give the developer
greater flexibility in meeting their responsibility to mitigate the impact of
their project on the school system'
The district sincerely appreciates your consideration of these requests. We will
be baggy to meet with you and any developers who would like to discuss the needs
of the school district'
Sincerely,
K. William Marshall, Jr', Ed'D.
MEMORANDUM
TO: Honorable Mayor and Members of the City Council
FROM: Brian McNabb, Director of Community Development
DATE: October 28, 1991
SUBJECT: Change of Zone 6-91
On August 14, 1991, the Planning Commission adopted Resolution 91-26 recommending the
City Council approve Change of Zone 6-91 . The proposal was initiated by the City of San
Jacinto and was comprised of a request for a pre -annexation change of zone from R-A
(Residential -Agricultural) to A (Agricultural), R-1 (Single -Family), and C-2 (General
Commercial). The property in question is generally located north of Artesia Street, south
of the Ramona Expressway, west of the easterly terminus of Burt Street, and east of San
Jacinto Avenue.
Transmitted herewith is a copy of the Staff Report for this item and all pertinent
correspondence received by the Planning Department. Also, a Negative Declaration with
mitigating measures was prepared by staff pursuant to the California Environmental Quality
Act (CEQA). A copy of this Negative Declaration is attached to this memorandum. The
Planning Commission recommends the City Council adopt the attached ordinance approving
Change of Zone 6-91 and grant a Negative Declaration with mitigating measures.
Respetfully,
BRIAN MCNABB
Director of Community Development
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF SAN JACINTO, CALIFO • IA APPROVING CHANGE
OF ZONE 6-91 AMENDING ZONING MAP OF THE CITY
OF SAN JACINTO
THE CITY COUNCIL OF THE CITY OF SAN JACINTO DOES HEREBY ORDAIN AS
FOLLOWS:
Section 1. That Ordinance No. 340 is hereby amended by adding thereto Change
of Zone 6-91 as herein set forth.
Section 2. That the zoning of the property in the City of San Jacinto shown on
the attached map marked Exhibit "A" made a part hereof, is hereby established
as R-1 (Residential -Single Family), C-2 (General Commercial), and A (Light
Agricultural).
Section 3. The City Clerk shall certify to the adoption of this ordinance and
cause the same to be published in a newspaper of general circulation printed and
published in the County of Riverside, State of California.
Introduced at a regular meeting of said City Council on the 5th day of November,
1991 by the following vote:
MOVED, PASSED AND ADOPTED at a regular meeting of the City Council on
the day of 1991 by the following vote.
AYES:
NOES:
ABSENT:
Mayor
MIST:
City Clerk
CERTIFI CA I L
STAIE OF CALIFORNIA,
CO OF RSIDE,
CITY OF SAN JACINTO,
I hereby certify that the foregoing is a true copy of Ordinance No. duly adopted
by the City Council of the City of San Jacinto at a regular meeting thereof held the
day of 1991.
SS my hand and official seal of the City of San Jacinto this
day of 1991.
City Clerk
City Managers Office
NEGATIVE DECLARATION
PROJECT: Change of Zone 6-91
LOCATION: Generally located north of Artesia Street, south of the Ramona
Expressway, west of the easterly terminus of Burt Street, and east of
San Jacinto Avenue.
PROPONENT: The City of San Jacinto
FINDING: This project will have no significant effect on the environment as
mitigation measures have been identified.
MITIGATION MEASURES
Future applicants shall obtain/submit the following prior to development of the area in
question:
A grading permit
A hydrology study outlining local drainage and surface runoff;
A biology study for potential habitat areas of endangered species;
Payment of all public facilities mitigation fees;
Payment of all school facilities fees and participation in an assessment
district to finance construction of future school facilities;
Extensions of all utilities and infrastructure required to service the
development according to City standards.
A traffic study which demonstrates that all intersections will operate at an
acceptable level of service
BY: DATE: October 28, 1991
BRIAN MC NABB
DIRECTOR OF COMMUNITY DEVELOPMENT
Ciry ot San lacinto
70i Eau Sareet • San lacinro, California 92583
714 654-7337 FAX 714 054-3728
STAFF REPORT
TO: Chairman Ver Plank and Members of the Planning Commission
FROM: Michael C. Chesnut, Associate Planner
via Brian McNabb, Director of Community Development
DATE: August 2, 1991
SUBJECT: ENVIRONMENTAL ASSESSMENT AND
GENERAL PLAN AMENDMENT 2-91/CHANGE OF ZONE 6-91
APPLICANTS: ALBERT & IRWIN HOFFMAN
210 University Blvd. Suite 740
Denver, Colorado 80206
(303) 333-5488
CITY OF SAN JACINTO
210 East Main Street
San Jacinto, California 92383
(714) 654-7330
ENGINEER: L.A. WAINSCOTT & ASSOCIATES
21881 Barton Road
Grand Terrace, California 92324
(714) 824-1775
DESCRIPTION
(1) A proposal to amend the Land Use Element of the General Plan from
Rural Residential/Agriculture to Low Density Residential and Community
Commercial. This General Plan Amendment application encompasses 174.5+
acres which are generally located north of Artesia Street, west of the future
prolongation of Vernon Avenue, and east of the future prolongation of Jordan
Avenue.
(2) A pre -annexation Change of Zone from R-A (Residential -Agricultural),
A-1 (Light Agriculture), and A-2 (Heavy Agriculture) per Riverside County
Land Use Ordinance No. 348 to A (Light Agricultural), R-1 (Single-family
Residential), and C-2 (General Commercial). This Change of Zone
ING COMMISSION AUGUST 14, 1991
PAGE NO. 1
pending Change of Zone application, based on the doctrine that all zoning must be
consistent with the General Plan (Gov't Code 65855).
Further, staff determined that the General Plan Amendment should be expanded from the
original 20 acres contained in Tentative Tract 26956 to include the remaining 154.5+ acres
of unincorporated territory located south of the Ramona Expressway and east of Jordan
Avenue for a total of 174.5 acres. (Those 60+ acres located between Jordan and San Jacinto
Avenues were included in an August 1986 revision of the General Plan since that area was
within the City of San Jacinto's Sphere of Influence; however, no prezoning of the property
was enacted since no annexations had been contemplated in the area). The underlying
rationale for the expanded General Plan Amendment/Change of Zone is as follows:
(1) a city may pre -zone unincorporated territory that adjoins the city to
determination zoning designations applicable to those properties in the
event of subsequent annexation to the city; (Gov't Code 65859)
(2) the expanded General Plan Amendment avoids the potential for future
"spot zoning";
(3) the expanded General Plan Amendment facilitates the transition from
agricultural and vacant uses;
(4) the area is substantially surrounded by the corporate limits of the City
of San Jacinto;
(5) physical improvements will be present on adjacent parcels in the area
as development occurs.
ANALYSIS
This proposal is composed of two distinct applications.
GENERAL PLAN AMENDMENT 2-91 proposes to amend the Land Use
Element of the General Plan for the 174 + acres located east of the
prolongation of Jordan Avenue and south of the Ramona Expressway from
Rural Residential/Agriculture to the following (See Exhibit "B"):
(1) 11.32 acres of Community Commercial; and
(2) 162.68 acres of Low Density Residential.
CHANGE OF ZONE 6-91 proposes to pre -zone the entire 234.5 + acres from
R-A (Residential -Agricultural), A-1 (Light Agriculture), and A-2 (Heavy
Agriculture) per Riverside County Land Use Ordinance No. 348 to the
ING COMMISSION
AUGUST 14, 1991 PAGE NO. 3
following (See Exhibit "D"):
(1) C-2 (General Commercial) for certain properties
adjacent to the Ramona Expressway
- 6.31 acres at the southeast corner of Ramona Expressway and San
Jacinto Avenue
- 6.02 acres at the southwest corner of Ramona Expressway and
Alessandro Avenue;
- 5.30 acres at the southeast corner of Ramona Expressway and
Alessandro Avenue
(2) R-1 (Single-family Residential) for 125.68 acres. (109.06 acres
are generally located between Vernon and Alessandro Avenues
and 16.62 acres located between Jordan and Alessandro
Avenues, approximately 570 feet south of the centerline of the
Ramona Expressway.)
(3)
A (Agriculture) for the remaining 91.19 acres (37.06
acres are located to north of the present city limits,
between Jordan Avenue and Alessandro Avenue and
54.13 acres located between Jordan and San Jacinto
Avenues extending approximately three quarters of a
mile north from the city limits.)
To summarize, each component of this application consists of the following land uses :
GENERAL PLAN AMENDMENT 2-91
Total Acreage
Total Community Commercial
Total Low Density Residential
CHANGE OF ZONE 6-91
Total Acreage
Total Community Commercial
Total Single -Family Residential
Total Agricultural
NG COMMISSION
174.5 ac
11.32 ac
163.18 ac
234.5 ac*
17.63 ac
125.68 ac
91.19 ac
AUGUST 14, 1991 PAGE NO. 4
* This includes those 60+ acres contained in the General Plan revision of
August 1986 on which no prezoning had taken place as of this date.
ENVIRONMENTAL ANALYSIS
The environmental review has identified the following potential impacts created by the
proposal on public facilities and infrastructure within the City of San Jacinto. These impacts
include:
Local and Regional Drainage
The subject site is not within a designated "A" flood zone per the Federal Insurance Rate
Map (FIRM) for the City of San Jacinto. The entire property is located within Zone "X"
(unshaded), and is only subject to minimal flooding.
Local drainage will convey storm water run off to a regional system through use of local
streets, ditches, open channels, and storm drains which are not part of the regional master
plan. Customarily, the entire cost of local drainage improvements will be borne entirely by
the developer. On the other hand, Regional drainage is the cumulative impact of local
storm run-off. Therefore, all local run-off must be conveyed in a manner consistent with
the Regional Master Drainage Plan for the San Jacinto area. The development will be
required to pay $5990 per acre for financing future construction of regional flood control
facilities.
This area was incorporated into an a Master Plan of Drainage for the Northwest Area
Improvement Project. In effect the area will be served by four grass -lined channels which
traverse the site from east to west. The channels will be capable of conveying flows ranging
from 200 to 410 cubic feet per second. Each channel will have a minimum depth of 6 feet,
with right of way widths of 42 to 50 feet. Developers of the area may be able to construct
drainage facilities per the Northwest Area Improvement Project, in lieu of payment of flood
control fees.
Circulation
The proposed General Plan Amendment/Change of Zone will have impacts on both local
roadways and regional transportation construction/maintenance. The additional traffic
impacts imposed on local roadways can be best measured by daily trip generation.
Assuming that the residential portion of this proposal (216.87 acres) is built out to the
maximum density permitted by the new General Plan Land Use Designation (6 dwelling
units to the acre), this area could ultimately contain 1300 dwelling units (6 du/acre x 216.87
acres = 1301.22) However a more realistic density projection would be approximately 4
dwelling units per acre or 868 dwelling units. At buildout, these dwelling units (868 low -end
or 1300 maximum) could generate between 7 to 9 vehicle trips per day, or between 6100 to
ING COMMISSION
AUGUST 14, 1991 PAGE NO. 5
11,700 total trips per day. Also, the 17.63 acres of commercial area will generate 900 daily
trips per acre should the property be developed as a Community Retail shopping center or
15,867 total vehicle trips (17.63 acres x 900 daily trips per acre= 15,867 total daily trips) In
summary, the combined residential and commercial uses may generate between 22,000 and
27,500 total vehicle trips per day.
This increased traffic volume may create a need for additional signal controlled
intersections, especially at those intersections in closest proximity to the proposed
development. Also, the cumulative impacts of all future development may create a need
for additional signals within the City's Central Business District, as well.
Present uses within the area generate less than 100 vehicle trips per day; the proposed
General Plan Amendment/Change of Zone will generate an additional 25,000 to 27,000
vehicle trips per day. Those streets which will receive the bulk of this additional traffic
include Ramona Expressway, Burt Avenue, Alessandro Avenue, San Jacinto Avenue, Jordan
Avenue, Vernon Avenue, and Camino Los Banos. The current traffic signal mitigation fee
is $150 per dwelling unit and $2700 per acre of commercial property. These fees will be
exacted from the subdivider prior to issuance of a building permit or at the time of map
recordation, based on the immediate needs of the City. Future traffic signals will be installed
as warranted by traffic demands.
The two regional corridors which traverse San Jacinto include Ramona Expressway and
Sanderson Avenue. Their regional character is derived from the fact that both roadways are
part of a transportation network which serves destinations outside the San Jacinto Valley
area. Presently, neither roadway is constructed to its ultimate right-of-way and existing
pavement sections are in need of repair. An equitable cost sharing arrangement could be
based on the assumption that all new development will impact regional transportation
corridors, not exclusively those developments which are contiguous to the major roadways.
The present value of funding levels required to finance new construction is estimated to be
approximately $5 million and an additional $1 million for required maintenance.
The additional traffic from future residential development pursuant to the Change of Zone
will also impact the existing local street system within San Jacinto in two ways:
(1) a breakdown of existing pavement sections due to increased traffic; and
(2) additional lane miles requiring maintenance.
Traditionally, funding for road maintenance and new construction are derived from the same
sources; presently, these sources are inadequate for the current level of road maintenance
required. Estimated maintenance costs or local roadways will total $5 million over the next
ten years. However, outside revenue sources will provide only $1.5 million (30%) during
the same period. The pro-rata cost of local road improvements and maintenance will is
$500.00 per acre or $117,250 for the entire project area.
ING COMMISSION
AUGUST 14, 1991 PAGE NO. 6
Also, there is planned 8' right of way for a future bicycle lane along Ramona Expressway.
Noise
Those properties which abut the Ramona Expressway will be impacted by intrusive noise
sources generated by traffic. All properties adjacent to the Ramona Expressway should be
required to submit an acoustical analysis to determine the proper form of noise mitigation
required. Mitigation measures may include the construction of sound walls, earthen berms,
landscaping, or some combination thereof.
Public Safety
As the property in question makes the transition from agriculture to residential uses,
additional demands will be placed on existing public safety facilities and staffing levels.
Subsequent subdivision proposals should address the following measures of adequacy of
public safety services:
(1) maintain at least 2.5 non -supervisory police personnel per 1,000 persons; and
(2) respond to all emergency fire calls within 5 minutes or less.
Traditional funding sources for public safety services have been property and sales taxes.
However, the revenue demands of the police and fire departments' operating and capital
budgets exceed these revenue sources.
Presently, the General Plan Amendment/Change of Zone by itself will not create a demand
for additional public safety services. However, since a subdivision proposal is being
processed concurrently with this General Plan Amendment/Change of Zone, an appropriate
recommendation would be that each developer join a Public Safety Mello -Roos District #3
to mitigate impacts on public safety services and pay those additional mitigation fees in
effect at the time of development. The annual assessment per residential dwelling unit is
$105.88 for fiscal year 1991-92. This assessment will be adjusted annually for inflation
according to fluctuations in the Consumer Price Index.
Public Facilities & Infrastructure
Parks
Future residential development will create a need for additional park land and facilities.
The goal set forth in the General Plan is 5 acres of public park per 1,000 people. If we
PLANNING COMMISSION
AUGUST 14, 1991 PAGE NO. 7
assume that the 216.87 acres involved is built out according to the maximum density
parameters of the Low Density Residential designation (6 du/ac max), this area could
ultimately contain over 1300 dwelling (6 du/ac x 216.87 acres = 1301.22 dwelling units).
Further, assuming that 2.8 persons reside within these 1301 dwelling units, this area could
ultimately provide housing for 3,643 persons. Therefore, the local parkland requirement
related to this proposal is approximately 18.33 acres based on the following formula :
(.005 acres/resident X 3643 new residents = 18.21 park acreage required)
This local parkland requirement should be analyzed in further detail since this General Plan
Amendment/Change of Zone is actually a precursor to a specific subdivision proposal. The
decision should be made whether to collect in -lieu fees or require parkland dedication upon
hearing Tentative Tract 26956.
Schools
Additional residential development will result in increased student population and additional
school facilities. This impact may be partially mitigated through payment of fees mandated
by AB 2926. These fees are currently $1.58 per square foot of living area and are payable
prior to issuance of a building permit. The School District and/or City will also require
future residential development to participate in a Community Facilities District to finance
future school construction.
The school district's needs must also be evaluated in terms of the following criteria:
(1) Students generated per dwelling unit
Grades K-5
Grades 6-8
Grades 9-12
.50 students/du
.21 students/du
.22 students/du
(2) Total numbers of students generated
Grades K-5 868* du X .5 students/du = 434 students
Grades 6-8 868* du X .21 students/du = 182 students
Grades 9-12 868* du X .22 students/du = 191
students
* This figure assumes the overall density of the residential acreage within this
proposal to be 4 dwelling units per acre or 216.87 acres X 4 du's/ac = 868
residential units
ING COMMISSION
AUGUST 14, 1991 PAGE NO. 8
(3) School sites are usually required based on the following amount of students
generated within the total study area
K-5 Elementary School
6-8 Middle School
9-12 High School
730 students/school
1300 students/school
2174 students/school
In conclusion, when this area becomes fully developed at least one school site will be
warranted for the general area. The timing of development will determine the specific
placement of future school sites.
Sewer
Sanitary sewer service will be provided by Eastern Municipal Water District and the City
of San Jacinto. EMWD is planning to install a trunk line sewer in the Ramona Expressway
sometime in the near future. However, until such time that the facilities become available,
the project will have to be serviced by a sewerage lift station.
Water
Domestic water service is currently available from the City of San Jacinto. A 10 " line will
be located in Camino Los Banos Avenue and a 12" line will be located in Vernon Avenue.
The project proponent will be able to tie in to these lines when they are extended with the
future development of Tentative Tract 23807. In all likelihood a well site will have to be
located in the area to provide adequate domestic water supply.
Biology
The property is within the range of Stephen's Kangaroo Rat. However, since the entire
acreage has at one time been cultivated and is substantially surrounded by development, it
is unlikely to serve as suitable habitat. However, a biology report will be required prior to
the issuance of any grading permits.
DISCUSSION
The existing General Plan land use designation for the entire 174.5+ acres is Rural
Residential/Agriculture. Adjacent land use designations for all contiguous land area are Low
Density Residential to the east, Low Density Residential and Community Commercial to
the west, Low Density and Medium Density Residential to the south, and Rural
Residential/Agriculture to the north.
PLANNING COMMISSION
AUGUST 14, 1991 PAGE NO. 9
The current zoning for the property is R-A (Residential -Agricultural), A-1 (Light
Agriculture), and A-2 (Heavy Agriculture) per Riverside County I and Use Ordinance No.
348. The proposed zoning is "R-1" (Single -Family), A (Agriculture), and C-2 (General
Commercial). The surrounding zoning in all immediately adjacent areas is "C-1"
(Neighborhood Commercial), "A" (Agriculture), and "R-1" (Single Family Residential) to the
west, "R-1" (Single Family Residential) and "R-2" (Two -Family Residential) to the south, "R-
1" (Single Family Residential) and "A" (Agriculture) to the north and east, except for a 2.07
acre "C-2" site located at the southeast corner of Bergin Street and San Jacinto Avenue.
(See Exhibit "C")
Therefore, the Change of Zone would be consistent with the Land Use Element of the
General Plan and be compatible with adjacent zoning classifications.
All surrounding land uses are presently vacant except for a handful of single family dwellings
and duplexes located immediately to the south at the City limits. The potential for conflict
exists when more intense residential uses are proposed for an area that has remained
traditionally agricultural. Some of these conflicts include noise, odor, vector control etc.
Presently, residential development is scheduled to occur immediately to the east of the
subject site, however transitional uses may be exposed to the potential conflicts mentioned.
Special attention should be given to specific subdivision proposals to ensure compatibility
of both existing and proposed uses in the area. (See Exhibit "E")
It is also noteworthy to mention that an additional underlying reason for this General Plan
Amendment and Change of Zone application is that interest has been expressed by several
area property owners regarding annexation to the City of San Jacinto. Therefore, a necessary
precursor to annexation is prezoning of all affected property. Staff is contemplating an
expanded study and/or specific plan for the area which will address improvements, land use,
circulation etc. in greater detail.
RECOMMENDATIONS
Staff recommends the Planning Commission approve Resolution No. 91- recommending the
City Council approve General Plan Amendment 2-91 subject to the Findings of Fact.
Staff recommends the Planning Commission approve Resolution No. 91- recommending the
City Council approve Change of Zone 6-91 subject to the Findings of Fact and grant a
Negative Declaration.
Brian McNabb
Director of Community Development
ING COMMISSION
AUGUST 14, 1991 PAGE NO. 10
FINDINGS OF FACT GPA 2-91
1 There are main line utilities which serve the subject property at the present time,
however, extensions will be required to service the site.
2. GPA 2-91 is not located within a known seismic zone.
3. GPA 2-91 is not located within a known "A" Flood Zone.
4. The subject site is within the habitat range of the Stephen's Kangaroo Rat.
5. The General Plan land use designation for the subject property is Rural
Residential/Agriculture. The existing zoning is A-1 (Light -Agriculture); the proposed
zoning for the proposed area is R-1, "Single -Family Residential" and C-2, General
Commercial".
6. Access to the site is available from Ramona Expressway, San Jacinto Avenue,
Alessandro Avenue, Artesia Street, Burt Avenue, and Vernon Avenue.
7. The proposed General Plan Amendment is a prerequisite which facilitates the
eventual residential and commercial development of the subject property.
8. The proposed General Plan Amendment will create the potential for the following
environmental impacts:
[1] Local and Regional Drainage
[2] Regional transportation construction and maintenance
[3] Noise
[4] Public Safety levels and Staffing
[5] Local and Regional Park Facilities
[6] Local School Facilities
9. Traffic volumes will increase due the intensification of land uses.
10. The site is principally vacant, with low density residential and agricultural uses
interspersed throughout the area.
11. The Ramona Expressway has an ultimate right of way width of 142' as it fronts the
study area. San Jacinto, Jordan, Alessandro, and Vernon Avenues are all designated
PLANNING COMMISSION
AUGUST 14, 1991 PAGE NO. 11
as "Collector" roads with 66' rights of way.
12. The proposed project will not be detrimental to the public health, safety, or welfare,
or materially injurious to properties or improvements in the vicinity.
FINDINGS OF FACT CZ 6-91
1. There are main line utilities which serve the subject property at the present time,
however, extensions will be required to service the site.
2. CZ 6-91 is not located within a known seismic zone.
3. CZ 6-91 is not located within a known "A" Flood Zone.
4. The subject site is within the habitat range of the Stephen's Kangaroo Rat.
5. The current General Plan land use designation for the subject property is Rural
Residential/Agriculture; the proposed land use designation is "Low Density
Residential" and "Community Commercial". The existing zoning is R-A (Residential -
Agricultural), A-1 (Light Agriculture), and A-2 (Heavy Agriculture) per Riverside
County Land Use Ordinance No. 348; the proposed zoning for the entire study area
is R-1, "Single -Family Residential", A "Agriculture", and C-2 "General Commercial".
6. Access to the site is available from Ramona Expressway, San Jacinto Avenue,
Alessandro Avenue, Artesia Street, Burt Avenue, and Vernon Avenue.
7. The proposed Change of Zone is a necessary entitlement to provide for the ultimate
residential and commercial development of the subject property.
8. The proposed Change of Zone will create the potential for the following
environmental impacts:
[1] Local and Regional Drainage
[2] Regional transportation construction and maintenance
[3] Noise
[4] Public Safety levels and Staffing
[5] Local and Regional Park Facilities
[6] Local School Facilities
ING COMMISSION
AUGUST 14, 1991 PAGE NO. 12
9. The proposed Change of Zone will not create conditions that are detrimental to the
public health, safety, or welfare, or materially injurious to properties or
improvements in the vicinity.
ING COMMISSION
AUGUST 14, 1991 PAGE NO. 13
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I
DISTRICT OFFICE
600 East Main Street
San Jacinto, cAyuoau-4oyu
Telephone (r1*)s5w'erus
Fax (r1*)us+euyu
Sandra L,Shackelford
District Superintendent
x.William Marshall, J,_soo.
Associate Superintendent
Rod s/ap/amn.su.o.
Assistant Superintendent
Educational Services
Hank Richardson
Director, Personnel corvico
and Employee Relations
August 14, 1991
3AN JACI0TO PLANNING COMMISSION
625 South Pico Avenue
San Jacinto, California 92503
A GOOD PLACE TO LEARN
ATTENTION: CHAIRMAN VE8 PLANK
BRIAN MCNABB, DIRECTOR OF COMMUNITY DEVELOPMENT
BOARD orTRUSTEES
James Conner
Cathy Hall
Wilma Rease,
Rose Salgado
John Schouten
scnooLS
San Jacinto Preschool
oeAmzas/emonmry
Hyatt Elementary
Park Hill Elementary
San Jacinto Elementary
Monte Vista Middle School
San Jacinto n/ox cconn/
w1,View High School
As you know, the district has been increasingly concerned that new housing units
are being approved without consideration for adequate oobonl b000iug' The Sao
Jacinto Planning Commission's agenda of &ognut 14, 1991, contains several agenda
items for the Commission's review and actioo. Approval of these items, will
severally impact the district's ability to serve its students. The district
respectfully requests your consideration of the following:
1' Consent Agenda, item 3, Extension of Tract 23860' The district
requests this extension not be approved until such time as the district
and the developer have met to mitigate the impact of this development on
the school district's ability to serve children.
2. Continued Public Hearing, Environmental Assessment and General Plan
Amendment 2-91/Cbaoge of Zone 6-91' The district requests that the
Planning Commission set aside the Environmental Assessment and the
ooboegoeut request for a General Plan Amendment and Change of Zone, and
that a full environmental impact study be completed. Staff has docnmeoled
many potential environmental impacts in its summary report to the Planning
Commission. Prudent planning, current law and court cases require that
potential impacts be identified; if found significant, be mitigated and if
mitigation is required that a mitigation monitoring plan be developed.
San Jacinto Planning Commission
-2- August 14, 1991
SSIDN AGENDA OF AUGUST 14, 1991
3' New Public Hearings, item 1, Environmental Impact Assessment and Tentative
Tract 27016' The district zegneota this Environmental Impact Assessment
and tentative tract map not be approved on the basis the Environmental
Impact &ooeoameut is incomplete and, as written, will not require the
developer to mitigate the impact of the development on the school district.
Conditions of Approval, Environmental Condition - 6 does not require the
mitigation of this development's impact on aoboole' The Environmental
Impact Assessment needs to be reviewed with appropriate mitigation language
included or a full Environmental Impact Deport needs to be completed.
4' New Public Hearings, item 2, Environmental Impact Assessment and
Tentative Tract 26780' The district requests this Environmental Impact
Assessment and tentative tract map not be approved on the basis the
Environmental Impact Assessment is incomplete and, as written, may not
require the developer to mitigate the impact of the development on the
school district. Conditions of Approval, Environmental Condition - 6 may
not require the appropriate mitigation of this development's impact on
schools.
The language in the Conditions of Approval submitted for your review vary from
project to project, causing the developer, 000uonuity and school district concern
as to what the true condition really is. The district requests that all
conditions be modified to read as:
"Pay all school fees and participate as required in an assessment
district or other alternative financing program to folly finance
educational facilities."
The district believes this modification of language will give the developer
greater flexibility in meeting their responsibility to mitigate the impact of
their project on the school system.
The district sincerely appreciates your consideration of these cegneata' We will
be happy to meet with you and any developers who would like to diaonoa the needs
of the school district.
Sincerely,
K. William Marshall, Jr', Ed-D.
Associate Superintendent
MEMO
TO: Honorable Mayor and Members of the City Council
FROM: Brian McNabb, Director of Community Development
DATE: November 1, 1991
SUBJ: CITY COUNCIL OPTIONS IN CONSIDERING FINAL TRACT MAPS
PRIOR TO THE EFFECTIVE DATE OF THE COOPERATION AGREEMENT
AND ORDINANCE CONCERNING FINANCING OF SCHOOL FACILITIES.
On September 17, 1991, the City Council considered the adoption of
an ordinance concerning the financing of school facilities and an
associated cooperation agreement. After consideration, the Council
asked that a committee representing the schools, developers, and
City meet and bring back a recommendation regarding the ordinance
and cooperative agreement. Approximately four weeks were given to
report back to the City Council.
Knowing this timetable might be optimistic given the complexity of
the issue at hand, staff cautioned the Council that the longer no
action was taken on this matter, the more probability it would be
confronted with final maps for approval. The Council directed
Staff to report back on the options they have.
Staff has researched the matter, conferring with the City Attorney
when appropriate. We feel the Council has four options.
1. Not change procedures from what exists presently.
Currently, when Staff receives a final map and determines all
requirements have been met, it places the map on the soonest
available agenda.
If a map has a school financing condition the Council's
options are to deny the map until the condition is met;
approve the map but restate the condition on the map; or,
approve the map, determining the condition will not be
necessary.
A. City Council action necessary - None
B. Reasons in support of this option - Final maps can be
approved in the shortest time period
-1-
2. Give directive to Staff that it will not consider final maps
unless within school financing district.
If a tract has the school financing condition on it, Staff has
brought the final map to the Council to make the determination
whether it has met all conditions or not (see #1, above).
The Council can give a directive to Staff to be sure only to
bring to Council those final maps which, when conditioned to
join a school financing district, have done so.
A. City Council action necessary - Minute action directing
Staff only to place maps on the agenda, which are within
a school financing district.
C. Reasons against this option - Until the ordinance is
adopted and the district is formed the Council will be
put on the spot as to what decision is appropriate. The
developers position will be to press for no condition.
Furthermore, the City may have to waive the requirement
altogether if the district is not formed prior to request
for occupancy. This will not be satisfactory to the
school district.
3. Establish a policy regarding processing of final maps.
The government code allows the City to consider final maps in
two stages. A policy can be established implementing this.
This would delay the approval of final maps two to three
weeks.
A. City Council action necessary - Minute action direction
to Staff that they would like to officially receive the
Should the Council determine the condition is not
necessary, the school district will no doubt file suit.
B. Reasons in support of this option - This will tell most
developers what is expected of them and will largely
reduce the incidents of the Council being put on the
spot.
C. Reasons against this option - Developments may take
longer to reach the stage of final map approval if the
school district delays in forming or creating an
annexation to the district.
Projects which have one of the earlier versions of the
school mitigation condition may be able to argue they
were not required to join the financing district. If the
Council disagrees, the developer may file suit. If the
Council agrees, the school district may file suit.
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final maps at one meeting and consider their approval at
the next.
B. Reasons in support of this option - If the Council is
looking for a short term solution only, this buys an
additional two to three weeks.
C. Reasons against this option - This is a variance to past
practice which, unless made permanent, may raise legal
questions. Additionally, this lengthens by two to three
weeks the time it takes to have a final map approved.
Also, the City Council may need more than the two to
three weeks they gain with this option.
4. Adopt an ordinance establishing a moratorium on approving
final maps.
RECO
We have researched whether the City Council can declare a
moratorium on the basis of lack of school facilities. We have
not found any Cities which have directly enacted such
legislation. However, two initiatives were approved citing
inadequate school facilities as reasons for the moratoriums.
These were litigated in the 1970's and determined to be legal.
Therefore, the presumption is that the Council can enact the
same legislation as the voters.
A moratorium lasting four months can be implemented by an
urgency ordinance.
A. City Council action necessary - The Council can either
vote to add an urgency ordinance to the November 5th
Agenda and have the City Attorney develop the ordinance
at the meeting or direct Staff to bring back the urgency
ordinance for the November 19th Meeting.
B. Reasons in support of this option - Until a final
resolution to the school financing issue has occurred, no
other maps would be placed for consideration before the
City Council.
C. Reasons against this option - It may cause legal
challenge although there should be little grounds for
this if properly adopted. Some developers may lose their
financing because of an indefinite delay.
ENDATION
As you can see, each option has pro and con arguments. The
selection of an option may be influenced by the action taken on
November 19th related to creation of the school financing district.
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Of the four options, Staff feels most comfortable with No. 1 or
No. 4. From a legal perspective, option No. 4 is the safest but
could have adverse effect on developers. The problem with option
No. 1 mainly centers around the timing of the creation of the
initial financing district.
Staff recommends the Council direct it to prepare a moratorium
ordinance for the November 19th meeting so that it can be seriously
considered, should the Council not approve the school financing
ordinance.
Staff further recommends the City avoid as much as possible, making
deviations from existing procedures. Therefore, as of this date,
Staff is leaning toward a recommendation on November 19, 1991 of
option No. 1.
Respectfully Submitted,
BRIAN MC NABB
Director of Community Development
BKM: lr
CC-MMO-02\COOP-AGM.NOV
DATE: November 5, 1991
TO: Honorable Mayor and Council
FROM: Pamela L. Lee, Deputy City Clerk
SUBJECT: Museum Board Appointment
RECOMMENDATION: Appoint Louise Powell to the Museum Board with a
term of office ending June 30, 1994.
There is presently an opening on the Museum Board. Pursuant to
city policy and the California State Government Code (Maddy Act),
the vacancy was noticed. Only one person indicated a desire to
serve on that board and it is recommended that she be appointed.
LT/
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