HomeMy WebLinkAboutAgenda - Agenda Packets - Regular Meeting 6/1/1993AGENDA
SAN JACINTO CITY COUNCIL
AND THE CITY COUNCIL SITTING AS THE
REDEVELOPMENT AGENCY AND
INDUSTRIAL DEVELOPMENT AUTHORITYAND
THE SAN JACINTO FINANCING AUTHORITY
DATE: June 1, 1993:
TIN : 7:30 P.M.
PLACE: COMMUNITY CENTER
625 South Pico
San Jadnto, California
1.0 CALL TO ORDER
Roll Call
Moment of Silence for Reflection
Pledge of Allegiance
2.0 SPECIAL PRESENTATIONS
2.1 City Pnde C rt cater of A predation (Gavle Hepner & David Hale)
2.2 '`Special Recognition for Police Officer Shirley Chavez
2.3 EMVW Rate Restructuring Presentation Peter Odencrans
3A PUBLIC COMMENTS
Any person may address the Council on -any subject pertaining to city business not -
listed on the agenda, during this,portion of the meeting. A limitation of three' (3)
minutes shall be aet-for'each person. desiring' to address the Council.
Convene the Redevelopment Agency/Financing Authority in joint session with the'Cit
Council to conduct'the following' business:
4.0 REDEVELOPMENT AGENCY/FINANCING AUTHORITY
4.1 Architectural Services for 4 Residential Units on Brown St.
RECONIVENDATION Acting in the capacity of the Redevelopment
Agency approve the professional services contract to provide
construction design/rnanagement services for the development of 4
residential housing units at a cost of $15,000 plus reimbursable
expenses.
Adjourn the Redevelopment Agency/Financing Authority, and continue acting in the
capacity of the City Council for the remainder of the agenda.
5.0 CONSENT CALENDAR
All matters listed under Consent Calendar are considered to
enacted by one motion by the City Council in the form li
There will be no separate discussion on these items prior to the motion unless
members of the City Council, staff or the public requests specified items to be
removed and/or discussed.
routine and will be
Anyone wishing to discuss a Consent Calendar item should come forward,; upon
invitation of the Mayor, state their name, address and theConsent Calendar item
number. Speakers should limit comments to three minutes.
Minutes of Regular Meeting of April 20. 1993
RECONIVENDAT1ON Approve the Minutes of the Regular Meeting of
April 20, 1993, as presented:
5.2 Minutes of Regular Meeting of May 4, 1993
RECOMVENDATION Approve the Minutes of
the Regular Meeting of
May 4, 1993, as presented.
Minutes of Regular Meeting of May 18, 1993
RECONNENDATION: Approve the Minutes of the Regular Meeting of
May 18, 1993, as presented:
5.4 Warrant Register
RECONIVENDATION: Approve Warrant No. 32382 through 32542
dated May 31, 1993 in the amount of $524,817.54 and Payroll Check No.
22572 through 22677 dated May 14, 1993:
5.5 Community Development Block Grant (CDBG) Three Year Cooperation
Agreements - Urban Qualification 1994-96
RECOMMENDATION: Approve CDBG Cooperation Agreements
covering the years 1994-96-
5.6 Purchase of Portable Radios for Police Department
RECOMMENDATION: Approve a lease purchase agreement to obtain
Portable Police Radios.
END OF CONSENT CALENDAR
Motion by: Seconded by to approve consent calendar
items 51 through 5.6.
6.0 PUBLIC HEARINGS
6.1 Appeal of Planning ConTnission Denial of Placement of Fence in a
Prohibited Location - (Isidro & Connie Guzman)
Location: 369 N Wateka
6.2 O.K. and Associates Adjustment of Rates and Resolution of Pending
Issues
RECOMVENDATON: Open the public hearing, take testimony, and
continue the public hearing until July 20, 1993.
7.0 CITY DEPARTMENTS
7.1 Ramona Animal Haven Fee Waiver/In Find Services - McNabb
RECOMMENDATION: Receive oral report
7.2 Purchase of Water Treatment Plant
RECONOVINDATION: Approve the purchase of one (1) Iron/Manganese
removal plant from the Hungerford & Terry Water Treatment Company in
the amount not to exceed $229500.00:
0 MAYOR/ COUNCILMEMBER REPORTS/DISCUSSIONS
8.1 - Update on Joint Recycling Program
9.0 CLOSED SESSION
10.0 ADJOURNMENT
Motion by: Seconded by: Action: to adjourn.
Vote:
I, Richard Brewer, City Clerk of the City of San Jacinto, do hereby certify that I caused
to be posted the foregoing agenda this 27th day of May, 1993, as required by law.
A
CITY OF SAN JACINTO
Staff Report
TO: Honorable Mayor and Members of the City Council
via Pamela S. Easter, City Manager
FROM: Ross Chadwick, Fire Chief/Building Official i?
DATE: June 1, 1993
SUBJECT: City Pride. Certificates o
RECOMMENDATION
Present City Pride Certificates of Appreciation to Gayle
contribution to beautifying the City of San Jacinto.
BACKGROUND
Appreciation
epner and David Hale for their valuable
Gayle Hepner is the Director of the Valley Teen Project and is involved with many programs
and projects which positively impact the youth of our community: She is a member of the City.
Pride Committee.
David Hale is a local real estate broker who is also involved with several San Jacinto programs
and projects He has actively promoted the City of San Jacinto and is also a member of the City
Pride Committee.
Gayle and David both spent numerous hours directing and coordinating the City Pride Weekend
Clean -Up program for 1993. Prior to the scheduled clean-up days, they went to service clubs and
other agencies and organizations to recruit volunteers: For three weekends during the Ramona
Pageant, andHeritage Days, they coordinated all the graffiti clean-up activities in the City,
especially along the incoming and outgoing traffic corridors: These activities took place on the
Saturdays and Sundays of April 17th and 18th, April 24th and 25th, and May 1st and 2nd. The
clean-ups began at 6:30 a.m. and lasted until 9:30 a.m. each of those days. ; On those days, Gayle
and David met volunteers and directed and assisted them in cleaning up certain designated areas:
Their hard work and dedication to the concept of San Jacinto City Pride were instrumental in the
beautification of our City: Many visitors commented about the lack of graffiti in San Jacinto and
how good the City looked during that time.
Gayle Hepner and David Hale have certainly "Caught the. Pride!"
WATER DISTRICT TAKES TOP -TO -BOTTOM LOOK;
CUTS COSTS NEARLY $5 MILLION,SEEKS MORE SAVINGS
Eastern Municipal Water District Board and managers have cut
almost five million dollars from agency operating costs and are
recommending a new strategic plan to increase efficiency further
while still meeting future needs, members of the Board of Directors
were told today.
"We recognize that our region is going through very difficult
economic times, and that the District must do everything possible
to contain and reduce costs before asking customers to pay more,"
said Chet Gilbert, Board President.
EMWD has eliminated 33 vacant, permanent positions that are
needed and, in better economic times, would have been filled,
according to the Board presentation. The agency also released 30
temporary employees May 1. Combined manpower savings total nearly
$1.7 million a year, and equate to more than ten percent of
Eastern's total work force.
To further hold down personnel costs, management will ask
employees to forego any cost -of -living pay increase this year.
-more-
Map: P.O. Box 8300 • Main Office: 2045 S. San Jacinto Avenue • San Jadnto,'Califomia 92581-8300
WATER DISTRICT TAKES TOP -TO -BOTTOM LOOK
Pay, is a matter negotiated between the District :and its Employees,
Association.
A number of non -personnel cost savings and reductions have
also been implemented. Among them are reductions in energy costs,
recovery of funds owed EMWD by other agencies, restructuring of
fees charged for specific services, refinancing of a previous bond
issue and of some interest costs, and several other steps.
Combined savings of nearly $5 million have been achieved,
including the personnel actions.
In addition, managers are continuing to review procedures in
effect and services offered at every level throughout the 537-
square mile district, looking for additional sources of savings.
More than 25 separate actions, large and small, are currently under
review or have been adopted, involving further actual cuts as well
as improvements in efficiency.
Return on ratepayer -invested dollars has long been an EMWD
priority, according to officials. Employee productivity compared
against customer base has increased nearly 50 percent in the past
ten years.
"But even more had to be done. Many of the management actions
we have taken or are considering are painful," Gilbert and J.
Andrew Schlange, General Manager, note. "It is especially
difficult to have to cut loyal employees, for example, but our
ratepayers are facing painful economic conditions, too. We owe
more
WATER DISTRICT TAKES TOP -TO -BOTTOM LOOK
them the very best management decisions we can make in order to
keep their rates as low as possible."
The $5 million in savings is especially important in the face
of several significant water service cost factors. In the past,
$13 million in annual property tax revenues helped Eastern hold
rates down, but those funds are expected to be permanently lost
when the legislature adopts a state budget.
Wholesale costs of water recently rose 19 percent when
Metropolitan Water District raised its rates. More stringent
regulatory and environmental requirements for water have had a
major impact on operating costs, as well, and investment income the
District has previously used as revenue is down, just as personal
investment interest is lower for customers.
Revenues retained from rates for District operating costs have
diminished significantly in comparison with the consumer price
index over the past nine years as EMWD held the line on rate
increases. External costs can no longer be absorbed because of the
loss of other revenue sources.
The combination of all these factors would have been too much
for ratepayers to face, District officials say, so the aggressive
cost-cutting steps were needed now to minimize rate increases being
considered by the Board.
The presentation to the District's five -member Board of
Directors offered a long-range strategic plan for consideration in
-more-
WATER DISTRICT TAKES TOP -TO -BOTTOM LOOK
4
meeting future service needs. In some respects, the plan
articulates and ties together actions already well underway.
However, it also offers new concepts.
Continuing to minimize customer costs is one of four goals of
the plan. Methods of increasing water availability, continued
conservation, improved efficiencies, and legislative and regulatory
initiatives are fundamental elements in reducing costs.
Officials also stressed the importance of maintaining
reliability of an aging yet expanding water and wastewater service
system as a key goal. Financial stability measures that foresee
emergency requirements, maintain the District's excellent bond
rating and emphasize responsible fiscal stewardship are also
important aspects of the strategic plan proposal.
Officials noted that EMWD's reputation for advanced concepts
and providing continued leadership in developing new water sources
must be pressed forward as the District meets growing challenges to
provide its customers the services and dependability they need at
minimum cost. The District was recently recognized for its
effective resource management and conservation programs. It was
presented the Water Management Certification Award by the
Association of California Water Agencies (ACWA).
EMWD staff members say that some of the cost -saving steps may
impact customers services like response times in turning on or off
water service. Every effort, however, will be made to prevent
-more-
WATER DISTRICT TAKES TOP -TO -BOTTOM LOOK
5
reductions in service to customers, they note, and those that do
occur are expected to be returned to previous levels as the economy
improves.
Eastern officials stressed that continued improvements in
efficiency are expected to keep future cost growth to a minimum
while maintaining essential customer services.
heildNe
WATER RATE INCREASE/RESTRUCTURE
Water remains a relatively inexpensive commodity, he added,
pointing out that for families using 13,500 gallons a month (18
billing units), six gallons of water cost only about one cent.
On -site evaluations of household water use continue to be
made on request from EMWD's conservation staff. Other
conservation support includes a pilot program for replacing
older, inefficient toilets, and free, home conservation kits for
all residents within the EMWD service area.
Nearly all water Eastern serves is imported. A large part
of the rate hike is due to a 19 percent increase in the wholesale
rate EMWD pays Metropolitan Water District for imported water --
set to go from $322 to $385 an acre-foot. As a rule of thumb, a
family using 18 billing units a month will use about half an
acre-foot in one year.
Another major reason EMWD was forced to consider an increase
this year is because the State of California retained about $4
million last year from property tax levies which were originally
collected for EMWD. As much as $13 million could be retained
during 1993-94 by the state in a repeat of last year's budget
resolution.
Since 1984, the cost of living has risen 35 percent in
southern California, but the amount retained from rates by EMWD
rose only 15 percent.
Agricultural and commercial rates reflect rate hikes, as
well, but are blended into higher uniform rates.
Different communities served by EMWD have different rates.
WATER RATE INCREASE/RESTRUCTURE 4
One factor used to set rates is dependent on the amount of higher
priced imported water compared with local supplies. Moreno
Valley, for instance, is almost completely dependent on imported
supplies, while much of the unincorporated Hemet and San Jacinto
areas, commonly referred to as the former Fruitvale Mutual Water
Company service area, are essentially independent of imported
supplies.
Gilbert noted that it's financially prudent to plan for the
worst case scenario. "But you have my assurance," he said, "that
we will make corresponding rate adjustments back to our water
customers if the state leaves our property taxes alone."
During discussions today, staff members enumerated about $5
million in actual and expected savings already through selected
project deferrals and other cost-cutting measures, including
labor cuts.
EMWD serves some 74,000 customers from Moreno Valley to
Temecula, and from Hemet and San Jacinto to Mead Valley and Good
Hope. In addition to retail sales, EMWD supplements several
cities and local water agencies. Wholesale rates to these local
agencies will also increase.
###
J:\YORDPROC\VP\EXECUTIV.02\OOERCRAR\RATES2.1MT
May 5, 1993
EMWD WATER RATES TO GO UP
JULY 1 ON "TIERED" BASIS
Citing increased wholesale costs and loss of property tax
revenues as major factors, Eastern Municipal Water District board
members today voted to increase water rates and to adopt a new
rate structure.
The new rates will become effective July 1, but do not
affect rates for sewer service. However, the water rate increase
will be softened for many residential customers through a new
"tiered" structure. Before voting on the rate adjustment, the
board was briefed on EMWD internal cost control efforts that have
yielded $5 million in savings customers won't have to bear.
[Editors: See separate release for cost savings details.)
Under the revised rates and new rate structure, typical
residential water customers --those who use about 18 billing units
and who are paying about $26 a month now for residential service-
-would see their bills go to about $32, an increase of about
$6.50. Those who use less water will experience proportionately
lower increases.
"We had to cover costs, but our goal was to minimize the
Mai: P.O. B
Ir
• Main Office: 2045 S. San Jacinto Avenue • San Jacinto, California 92581-8300
WATER RATE INCREASE/RESTRUCTURE 2
impact of a rate hike on most customers," said Chester C.
Gilbert, EMWD board president. "With this new structure, four
out of every five households --those who use 30 billing units or
less --will be paying less than if we had incorporated the
increase with the old, flat rate structure."
Presently, EMWD customers pay a uniform rate for all billing
units. One billing unit equals 748 gallons, or 100 cubic feet.
Under the restructure, rates increase for higher tiers or ranges
of consumption. Those who use 10 units or less pay at the lowest
rate, set below the actual cost of providing service and
functioning like a "lifeline" rate. Higher rates per billing
unit are charged for successive tiers ranging from 11 to 30
units, 31-60, and 61 and up.
For example, residential customers using only five billing
units a month would see an increase of $1; customers on the other
end of the spectrum, with 75 billing units would face nearly $46.
"Although we have resisted raising rates as long as
possible," Gilbert said, "we feel that this new structure makes
the new rates less painful. The new structure recognizes that
those who have tried their best and use only small amounts of
water, such as retirees, residents with small lots or who have
limited landscaping, can't do much more to conserve. Those who
have large families, or large lots with extensive landscaping,
are more likely to have the ability to make more cuts in water
consumption or to pay for their higher use and the stress that
usage places on the delivery system."
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Continued from B-i
rate blocks. The first 10 units cost
the least, the next 20 cost a little
more and so on. Eastern's typical
residential customer uses 18 units a
month, officials said.
For example, In the Moreno
Valley area, the water supply
charge for 10 units will Increase
from $17 to $18.49; increase from
$25.85 to $31.40 for 18 units and go
from $61.29 to $86.24 for the high -
end 50-unit customer.
Rates vary by geographic area
to account for differences in the
cost to deliver water to customers.
Commercial and industrial cus-
tomers will continue paying a flat
rate with that increasing from the
current districtwide average of
$1.48 per billing unit to a range
from 87 cents to almost $1.56 a
unit, depending on where the user
is located. One unit equals 748
gallons.
Agriculture rates will vary by
area. For example, a Perris Valley
farmer will see an increase from
5149 to R51 4 25 an acre -fool when
vance. One acre-foot equals
326,000 gallons.
Potato, onion and melon grow-
ers in the district's Fnrilvale ser-
vice area in the central San Jacinto
Valley will see their rate increase
from $119 to $197.05 an acre foot.
The Frultvale area has the
cheapest rates because most of the
water is tapped from underground.
instead of being imported.
Also during yesterday's meeting,
staff members reviewed actions
taken to reduce district expenses.
A $1.7 million annual savings will
result from the layoff last week of
30 full-time contract workers and
elimination of 33 vacant staff posi-
tions. That leaves the district with
546 full-time employees.
The layoffs included computer
specialists helping with a new kill-
ing system, a person helping the
district apply for disaster relief aid
and some temporary meter read-
ers, according to Anthony J. Pack,
assistant general manager of ad-
ministration.
Positions eliminated include a
finance secretary, computer
branch systems administrator, a
water conservation -related lob and
Approved water rate hike
Eastern Municipal Water District's board approved water rate
changes yesterday. The cost to deliver water to specific geographic
areas is figured into rates. Sample rates are shown below.
Low Typical High
use use' use
Fruitvale
Current rate
New rate
$1322 $1904 $4234
1204
Hemet/San Jacinto
Current rale $17 00
New rale 19.04
Moreno
Current rale
New iale
Murrieta
Cunerll rale
New late
Perris
Current !ale
New rate
$17,00
18.44
$1700
17.34
$17.00
18.04
19 96 54.64
$25.85 $61.24
32.40 89.04
$25.85 $6124
31.40 86.24
$25 85 $61.24
29.18 79.34
$25 85 $61.24
30.68 84.24
`Most residential Customers use around 18 billing units a month. tine
gallons
Source: Eastern Municipal gofer District
filing unit equals 748
by DAYNA STRAEHLEY
The Hemet News
Administrators at Eastern Municipal Water Dis-
trict have been looking hard for ways to cut costs
since last year.
While their efforts weren't enough to keep from
raising water prices this year, they still have found
ways to keep that increase from being even more.
The price hikes were enacted because wholesale
water rates will jump 20 percent and the district
expects to lose the rest of its $13 million property
tax revenue to state coffers.
Water prices increased 19 to 44 percent,
depending on gcogfaphic location 'and EMWD's
cost to pipe water there.
EMWD's highest and lowest water prices arc
both within the San Jacinto Valley.
Rates were also tiered to encourage conserva-
tion. Residents who use more than 10 billing units
a month will pay more per gallon, and'the per -gal-
lon price also increases at 30 and 60 billing units
per month, A billing unit is 100 cubic feet, or 728
gal Ions.
r
But prices might have risen more without the
cost-cutting measures that include the elimination
of 33 vacant full-time staff positions and the
release of 31) temporary employees.
Eastern's costs per acre-foot of water is going
up $273 this year, said Mike Garner, resource
development coordinator.
The district intends to absorb $107 of that
through internal cost cutting, said General Manag-
er Andrew Schlange.
An acre foot is the amount of water used by an
average family in two years.
Jim Peterson, director of purchasing and con-
tracts, outlined for the board Wednesday some
$4.7 million in savings this year.
In addition to the staff cuts, totaling almost $1.7
million, Mc district is refinancing to save interest
charges and trying to recover its redevelopment
pass -through funds from cities, and trying to
improve energy efficiency, Peterson said.
"We have an obligation to deliver water at the
lowest possible price," Board President Chester
Gilbert said. "That's why we have to keep con -
wilily looking at it."
Eastern officials said they have been told
Metropolitan Water District plans to raise its rates
20 percent a year for the next three years and then
8 percent a year thereafter.
John Crosstuan, resource conservation adminis-
trator, said encouraging customers to conserve
will help customers' water bills.
"We want to save 120 gallons (a day) per house-
hold within five years," he told the board.
Joe Grindstaff, deputy assistant manager for
operations, said the district's goal is to increase use
of local groundwater•to reduce its dependency on
imported water. EMWD now purchases 80 percent
of the water it sells from Metropolitan Water Dis-
trict.
Although population within EMWD's territory,
from the San Jacinto Valley to Moreno Valley and
Temecula, is expected to double within 10 years,
he said, "with the objectives we've laid out, we
think we will be only 50 percent dependent on
Met" by then."
EASTE
HE ET /
SAN JACINTO
$1.600
$1.400
$1.200
$1.000
$0.800
$0.600
$0.400
$0.200
ICIPAL
DO ESTIC RETAIL RATE
PROPOSED: S per Billing Unit
$ 1.556 Total
Fair Share Tax Offset
Water Research & Supply
G & A Allocation
COP Debt/Loans
System Operation
Cost of Water
EASTE ICIPAL Ai Ell Di
DO ES TIC RETAIL RATE
PROPOSED: $ per Billing Unit
$ .866Total
$1.0G0
$0.800
$0.600
$0.400
$0.200
$0.000
4r-
CA1-1G1Ar\ PRES \COMM_ REONTRRATES.PRS 02/23/93 rev. 05/28/93
Fair Share Tax Offset
Water Research & Supply
G & A Allocation
COP Debt/Loans
System Operation
Cost of Water
A
HE ET/
SAN JACINTO
I
SINGLE FA
Current
Has of CURRENT
5/28/93 1 FLAT
DAILY CHI 1.98
1COM MOD 1.106
BLOCK
1 7 05
2 8 15
3 9 26
4 10 36
5 11.47
6 12.58
7 13.68
8 14.79
9 15.89
10 17.00
L T I T T
ILY RESIDE H..TIAL
vs. Proposed
PROPOSED PROPOSED
FLAT TIERED
0.198 0.198
1.556 1.556
7.50
9.05
10.61
12.16
13.72
15.28
16.83
18.39
19.94
21.50
7.25
8.56
9.87
11.18
12.49
13.80
15.11
16.42
17.73
19.04
15
18
20
25
30
22.53
25.85
28.06
33.59
39.12
29.28
33.95
37.06
44.84
52.62
27.39
32.40
35.74
44.09
52.44
35
40
45
50
55
60
75
100
150
CAROM PRES\COMMREL\WTRRATES.PRS 02/23/93 rev. 05/28/93
44.65
50.18
55.71
61.24
66.77
72.30
88.89
116.54
171.84
60.40
68.18
75.96
83.74
91.52
99.30
122.64
161.54
239.34
61.59
70.74
79.89
89.04
98.19
107.34
134.79
180.54
272.04
FRUITVALE
SINGLE FA ILY RESI
111
1
E TIAL
Current vs. Proposed
as of CURRENT PROPOSED PROPOSED
5/28/93 FLAT FLAT TIERED
DAILY CH, 1.98 0.198
0°1186968
COM MOD 0.728 0.866
BLOCK
1 6.81
2 7.67
3
4
5
6
7
8
9
0
6.67
7.40
8.12
8.85
9.58
10.31
11.04
11.76
12.49
13.22
8.54
9.40
10.27
11.14
12.00
12.87
13.73
14.60
6.55
7.16
7.77
8.38
8.99
9.60
10.21
10.82
11.43
12.04
T
15
18
20
25
30
16.86
19.04
20.50
24.14
27.78
18.93
21.53
23.26
27.59
31.92
16.99
19.96
21.94
26.89
31.84
35 31.42 36.25
40 35.06 40.58
45 38.70 44.91
50 42.34 49.24
55 45.98 53.57
60 49.62 57.90
37.54
43.24
48.94
54.64
60.34
66.04
75
100
150
60.54
78.74
115.14
70.89
92.54
135.84
83.14
111,64
168.64
SINGLE FA ILY RESIDE TIAL
RATE CO PARISON
HE ET / SAN JACINT
$4-0 00
$30.00
$20. 00
$10.61
$9.26 $9.87
$10.00
$0.00 3 Billing Units
Retirement Community
Residents
$18.39
8 Billing Units
Mobile Home Park
Residents
18 Billing Units
Residential Home
Current Flat LJProposed Flat Proposed Tiered]
C:11-IGW \ PRES \COMMREL\WTRRATES.PRS 02/23/93 rev. 05/28/93
A
T
T* T
SINGLE FA ILY RESIDE TI L
RATE
0
PARISO
F ALE
$20.00
$0.00 3 Billing Units
Retirement Community
Residents
$12.87
8 Billing Units
Mobile Home Park
Residents
$21.53
18 Billing Units
Residential Home
Current Flat {-7 Proposed Flat Proposed Tiered
CAFIGNAKIES \COMM_ RELVNTRRATES.PRS 02/23/93 rev. 05/28/93
TO:
FROM:.
DATE:
,1DA-
CITY OF SAN JACINTO REDEVELOPMENTAGENCY
STAFF REPORT
REDEVELOPMENT AGENCY BOARD
Brian McNabb, Director -of Community Development
via Pamela S. Easter, Executive Director
June 1, 1993
SUBJECT Architectural services for 4 Residential Units on
Brown Street
RECOMMENDATION
Agency -staff recommends that' the Agency place Jeff Hardy
Associates under a professional services contract to provide:
construction ' design/management services ;for the development of 4
residential housing units at a cost' of $15,000 plus reimbursable
expenses.
BACKGROUND
The Redevelopment ;Agency is currently in the process of acquiring a
20,000 square foot lot on Brown Street for the construction of low
and moderate income housing. To determine potential development
opportunities for the lot, agency staff directed Jeff Hardy &
Associates, Architects to prepare preliminary drawings for the
construction of 4 single family homes on the site. These
preliminary drawings are completed and provided for your review
Based on these designs, the Agency would be able to construct 4
residential units of approximately 1160 square feet each. These
would be 3 bedrooms and are designed for the first-time home buyer.
t is estimated that the units would sell in the $79,000 to $84,000
price range. This pricing will allow both low and; moderate income
families to qualify for ownership. The estimated cost for new
construction is shown on the Preliminary Cost Estimate.
To move this project forward, we now need. Mr. Hardy to proceed
with the construction drawings for the development of the four
residential units. His contract is divided into four components
These components are; the Planning Phase, Construction Document
Preparation, Contractor Bidding & Negotiations, and the Construction
Contract Administration. The total contract is for $15,000 with the
payments being tied to the completion of each phase of activity. The
signed contract is a part of this staff submittal package:
The recommended funding would . be budgeted from . the
Redevelopment Housing Fund. (Fund 99)
es
Jeff Hardy & Assoc.
Architecture
ARCHITECTURAL SERVICES AGREEMENT
THIS AGREEMENT is entered into on this day of June 1, 1993, by and between
the REDEVELOPMENT AGENCY OF THE CITY OF SAN JACINTO (hereinafter
referred to as "Client') and JEFF HARDY AND ASSOCIATES (hereinafter
referred to as the "Architect")
PROJECT DESCRIPTION
The proposed project is (4) single family residences, 1150 sq.ft. each, single
story, sharing a common alley. Each residence will be identical except for
reversals and "mirror images". The project is located on the east side of Brown
Street with an A.P. No. of 435-150-005.
SCOPE OF WORK
PLANNING PHASE
* Site visits to verify as -built conditions.
* Meetings with Client as required to finalize design.
* Preparation of architectural documents for submittal to the City of San
Jacinto Planning Department to obtain approvals.
• Represent Client during City of San Jacinto Planning Department
meetings and hearings.
CONSTRUCTION DOCUMENTS PHASE
* Prepare architectural, structural, mechanical, electrical, landscape and
irrigation construction documents.
* Coordinate with engineering consultants to provide drawings and calculations
for construction documents.
* Coordinate with Client consultants as required.
* Represent Client during Building Department submittal for Plan Check and
follow through until Building Permit is issued.
27349 Jefferson Avenue • Suite 108 • Temecula CA 92590
Phone: (909) 676-0828 FAX: (909) 694-4223
ARCHITECTURAL SERVICES AGREEMENT
Page Two
CONTRACTOR BIDDING OR NEGOTIATIONS PHASE
* Prepare complete bid packages.
* Consult with contractors during bidding process.
* Produce addenda as required.
* Analyze contractor proposals with owner/client.
* Assist Client with formal Client/Contractor Agreement.
CONSTRUCTION CONTRACT ADMINISTRATION
* Perform periodic Construction Site visits.
* Review Change Orders.
* Review Contractor Pay Request.
* Provide review for substantial and final completion.
SERVICES NOT INCLUDED
* Soils studies and engineering
* Civil engineering, grading, street improvement and site utility plans.
* Traffic studies and engineering
* Special reports such as archaeology, biology, paleontology, etc.
* Any item not stated in the above index of services.
PROJECT TIMING
Planning Phase:
(based on City Approvals)
Construction Documents Phase
Contractor Bidding and Negotiations Phase
Construction Contract Administration
30 - 90 days
45 days
21 days
4 - 5 months
ARCHITECTURAL SERVICES AGREEMENT
Page Three
COMPENSATION:
Planning Phase
Construction Documents Phase
Contractor Bidding & Negotiations Phase
Construction Contract Administration
TOTAL FEE
$ 3,000 (20%)
$ 7,500 (50%)
$ 1,500 (10%)
$ 3,000 (20%)
$ 15,000 (100%)
Reimbursable expenses will be billed as per the enclosed schedule.
APPROVALS:
6-/-73
DATE
REDEVELOPMENT AGENCY DATE
OF THE CITY OF SAN JACINTO
JEFF HARDY & ASSOC.-‘\
ARCHITECTURE
27349 Jefferson Ave. Suite 108
Ternecula, CA 92590
(714) 676-0828
BEDROOM
x 11
PORCH
4 2 '-6"
LIVING / DINING
22 x 15
TYPICAL UNIT FLOOR PLAN
1150 S.F.
\
WALK'
I N -
MASTER
BEDROOM
12 x 12
EFRIGi
V
KITCHEN
12 x 10
(-)1
0 0 i
JEFF HARDY & ASSOC.
ARCHITECTURE
27119 Jefferson A. ve. Suite :08
e.rnecula. 925cr)
(714) 676-J828
JEFF HARDY & ASSOC:'''
ARCHITECTURE
27349 Jefferson Ave. Suite 108
Temecula. CA 92590
(714) 676-0828 J
Cost Assump. 4 Single F.
Project Location Brown Street
Project Description
Construction of 4 single family homes.
Homes would share a common driveway entrance.
Pricing is set at $82,500 to be below market.
Homes would be sized at 1160 square feet.
Pre -Development Costs
Preliminary Design
Const. Drawings/Supervision
Soils Test
Site Engineering
Sub -Total $5,725
2,400
15.000
1,000
4,500
Per Unit $22,900
Processing Fees
City Processing Fees $2,000 Per Unit 8,000
Flood Control $5,990 Per Acre 2,750
City Impact Fees Development Fees Schedule 15,937
Grading Permit 250
School District $4,483.00 Per Unit 17,932
EMWD $1,430 Backup/$2,765 Treatment Cap. 16,780
Sub -Total $15,412 Per Unit
$61,649
Financing Costs
Loan Fees
Const. Interest (8.5e/0-18 mo.)
1.5o/0
$273,164 Loan
$11,473
4,097
41,794
Per Unit $45,892
Construction Costs
Off -Site
Sidewalk 300 2 Sq. Ft. 600
Curb & Gutter 100 6 Lateral Ft. 600
Sewer & Water 2 750 Per Lateral 1,500
Water Meter 1,375
Public Alley/Driveway 2,000 2 Sq. Ft. 4,000
Sub -Total
On -Site
House Construction 1,160
Garage Construction 550
Landscaping/Fencing $2,500
Sub -Total $50,860
$2,019 Per Unit
36
12
Per Unit
Per Unit
167,040
26,400
10,000
$8,075
$203,440
Total Development Cost
Cost Per Unit
$341,956
$85,489
Prepared: 5/25/93
Cost Assump. 4 Single F.
Sales Costs
Real Estate Commissions 6% $82,500 19,800
Closing Costs 1% $82,500 3,300
Sub -Total $23,100
Total Project Cost
Cost Per Unit
Land Cost
Land Purchase 30,000
Land Carry Costs Cash Purchase 0
Sub -Total $7,500
Total Project Cost With Land
Cost Per Unit
Project Subsidy/Increment Generated
Subsidy Level Required Per Unit
Total Subsidy Required
Annual Increment Generated
$365,056
$91,264
Per Unit $30,000
Assumes Sales Price $82,500
$395,056
$98,764
$16,264
$65,056
50% of new value $1,710
Payback With No Increase In Yrs. 38.0
Project Assumptions
Number of Units 4
Square Footage Of Units 1,160
Sales Price $82,500
Land Purchase Price $30,000
Size Of Lot (In Sq. Ft.) 20,000
Number Of Garage Spaces/Unit 2.0
Average Gross Lot Size 5,000
House Price Per Sq. Ft.
Garage Price Per Sq. Ft.
Landscaping Per Unit
$36
$12
$2,500
Average Net Lot Size 4,750
Prepared: 5/25/93
STAFF REPORT
TO: Mayor and Members of the City Council
FROM: Pamela L. Lee, Deputy City Clerk
Via: Pamela S. Easter, City Manager
DATE June 1, 1993
SUBJECT: Minutes of Regular Meeting April,20, 1993
RECresenteOPJ ENDATIOISt Approve the Minutes of the Regular Meeting.0f April,20, '1993,
as pd:
MINUTES
SAN JACINTO CITY COUNCIL
AND ME CITY COUNCIL SITTING AS THE
REDEVELOPMENT AGENCY AND
INDUSTRIAL DEVELOPMENT AUTHORTIY
APRIL 20, 1993
1.0 CALL TO ORDER
The Regular Meeting of the San Jacinto City Council was called to order at 7:40 P.M
by Mayor Hafliger at the Community Center, 625 South Pico, San Jacinto, California
Present: Councilmembers Ford, Leahy, Solorio and Mayor HatEger
Absent: Councilmember Williams
A Moment of Silence was Observed for Reflection
The Pledge of Allegiance was led by the Mayor
At the hour of 7:42 PM Councilmember Williams arrived in Council Chambers.
At the hour of 7:50 P.M Convened the Redevelopment Agency in joint session with the City
Council to conduct the following business:
2.0 REDEVELOPMENT AGENCY
2.1 Architectural Services for Potential Redevelopment Housing Projects
Mark Grisham, Consultant, made a presentation explaining the overall concept for
items 2.1 through 2.3 and described the housing activities of the past 30 days.
Main activity had been looking at vacant lots which would be appropriate for in
fill housing and identify areas for neighborhood revirAlization. Explained that all
the architects proposed in item 2.1, were small local firms with significant
experience with RDA and in fill projects, and rate would be $600 per unit.
Mr. Grisham, in response to Council, advised the effort was to encourage first
time home buyers to encourage pride of ownership. Cost range would vary but
naturally be kept affordable and some cases made need assistance. Acceptable
levels of financing could range anywhere from 50%420% of the Riverside County
median range of $36,000.
1
April 20, 1993
A MOTION was made by Board Member Leahy, seconded by Board Member
Ford, acting in their capacity as the Redevelopment Agency, to approve
Architectural Services contracts with J.R Fillerup Associates, Jeff Hardy &
Associates, Randford & Lum Architects, and Herron & Rumansoff, to provide
preliminary design services for construction of low and moderate income
residences, not to exceed the program cost of $30,000.00. Motion carried on a 5-
0 vote.
2.2 Real Estate Acquisition
Location: 257 Brown Street
Mark Grisham, Consultant, described the proposal as part of the in fill project.
Process involved developing property profiles and sending letters of interest to
owners. This particular owner indicated a desire to sell in an appropriate price
range. Matter to be negotiated and brought back to the RDA with the necessary
documents, a conceptual design, cost information and possible sale price, along
with time lines for specific actions.
A MOTION was made by Board Member Ford, seconded by Board Member
Solorio, acting in their Capacity as the Redevelopment Agency, to direct staff to
negotiate acquisition from Standard Mortgage Company, Inc. Motion carried on
a 5-0 vote.
2.3 Brown Street Neighborhood Revitalization Strategy
Mark Grisham, Consultant, advised the proposal was a critical component which
would give a sense of accomplishment. The idea was to take a small area in
downtown area which needed major improvements and assistance. The City made
a concentrated effort on public improvements, i.e., sidewalks, curbs, street
resurfacing, flood control, lighting, code enforcement and abatement. The look
for loan and grant opportunities for new construction for a demonstration project
to show other areas
A MOTION was made by Councilmember Solorio, seconded by Councilmember
Leahy, acting in their capacity as the Redevelopment Agency and the City
Council, to adopt the described Brown Street Neighborhood Revitalization
Strategy in concept and direct staff to return to the Agency Board within 30 days
cost estimates and time lines for proposed activities. Motion carried on a 5-0
vote.
2
April 20, 1993
Staff requested that Item 2.4 on RDA be moved to Item 7.3 of City Departments for City Council
action.
2.4 Formation of Project Area Committee for Redevelopment Project Amendment
There being no further business, the Redevelopment Agency meeting was adjourned. The hour
of adjournment being 7:55 P.M.
3.0 SPECIAL PRESENTATIONS
3.1 Proclamation - Water Awareness Month
Mayor Hafliger made a presentation to Peter Odencrans of EMWD.
Mr. Odencrans accepted on behalf of EMWD. Commented on the long
standing working relationships between the two agencies and identified many
of the cooperative projects. Presented to the Mayor a token of gratitude (Water
Awareness Pins and I3istory of EMWD.
Employee Service Recognition
Councilmember Leahy recognized Blane Dillon for 10 years of service, and
James Worthy for 5 years of dedication.
3.3 Employee of the Quarter
Councilmember Solorio announced Mike Boulan as employee of the quarter.
4.0 PUBLIC COMMENTS
Gil Chacon, voiced concerns regarding what he felt was a lack of action regarding
flood control from the past winter rains. Requested that the County and City sit down
and discuss what is necessary to curtail building upstream until impacts on the
downstream could be , esolved. Felt there was no concern once the water had receded.
Of particular concern were the areas of Lyon and Cottonwood.
Mayor Hafliger advised that the City had taken action on the matter and suggested that
Mr. Chacon discuss the matter with staff and if not satisfied come back to Council.
3
April 20, 1993
5.0 CONSENT CALENDAR
COUNCIL CONSENSUS to pull items 5.7.1 and 5.7.2 for separate action.
A MOTION was made by Councilmember Leahy, seconded by Councilmember
Solorio. to approve the consent calendar as presented with the exception of items 5.7.1
and 5.7.2 which were pulled for separate action. Motion carried on a 5-0 vote.
5.1 Minutes of Regular Meeting of April 6. 1993
Approved the Minutes of the Regular Meeting of April 6, 1993, as presented.
5.9 Warrant Register
Approved Warrant No. 32067 through 32203 dated April 15. 1993 in the
amount of $493,981.40 and payroll check numbers 22283 through 22375 dated
April 2, 1993.
5.3 Bid Award - Storm Damage - Rancho San Jacinto Drain Channels
Awarded contract for repairs to Alford & Puyear, Inc. in the amount of
$55,990.55.
5.4 Landscape Maintenance Contract Management
Approved Agreement with Todd Bagley, for management of the City's
contracts at a cost not to exceed $4,927.00.
5.5 Amendment to Public Employees of Riverside County (PERC') MOU and
Management Resolution Implementing the 9/80 Work Schrflule
Adopted Resolution No. 2118 and Resolution No. 2119 amending the Public
Employees of Riverside County MOU, and Management Resolution No. 2066,
and authorized negotiators to sign addenda to the PERC MOU.
RESOLUTION NO. 2118
A RESOLUTION OF THE CITY OF SAN JACINTO,
AMENDING RESOLUTION NO. 2066 RELATING ID SALARY RANGES
AND BENEFITS FOR EXECUTWES, SUPERVISORS, MIDDI F MANAGERS
AND CONFIDENTIAL EMPLOYEES
I
4
April 20, 1993
RESOLUTION NO. 2119
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO,
CALIFORNIA, TAKING LEGISLATIVE ACTION D 31' II I G TO ACCEPT
THE ADDENDUM TO IN 11' DUM OF UNDERSTANDING BETWEEN THE
CITY AND THE PUBLIC EMPLOYEES ASSOCIATION OF RIVERSIDE COUNTY
5.6 Automated Water Meter Replacement
5.6.1 Automated Water Meter Replacement
5.6.2 Hiring of Temporary Employees
Authorized the Water Department to proceed with the system
wide meter change -out program; authorized the Water
Department to hire two temporary workers during the months of
May through August, at a cost not to exceed $ 9,408.00.
Staff clarified that the replacement of 1,600 meteis would be by
temporary staff and 1,400 by City staff.
5.8 Surplus Sale of Miscellaneous City Property
Adopted Resolution No. 2120 Declaring Certain Property as Surplus and
Authorizing Disposal of Said Property.
RESOLUTION NO. 2120
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO
DECLARING CERTAIN PROPERTY AS SURPLUS AND A • ' i G DISPOSAL OF
SAID PROPERTY
0
5.9 Amend Contract - Peacock Financial Corp. - Phase II - CFD No. 2
Approved amendment to extend services for additional eight months at an
additional cost of $70,000.00 for a total of $220.000.00.
5.10 Annexation #4, Community Facilities District #3
Adopted Resolution No. 2121 certifying results of Annexation 44 to
Community Facilities Districts #3 election.
RESOLUTION NQ 2121
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO,
DECLARING TEE RESULTS OF A IVIELLO-ROOS
FACILITIES ACT OF 1982" SPECIAL TAX ELECTION
I..
5
April 20, 1993
I1EMS REMOVED FROM CONSENT CALENDAR FOR SEPARATE AC HON:
5.7 Fee Waivers
5.7.1 Request for Waiver of Conditional Use Permit Application Fee - (Crown
General Baptist Church)
Location: West side of Sanderson Avenue. south of Cottonwood Avenue (3.8
acres, within Annexation No. 66)
R.B. McCartney explained the history behind their request for a commercial
designation and related some perceived noticing problems due to their new
ownership. Stated that the property was surrounded by existing commercial
properties and felt such a designation would be compatible and logical. Had
been advised by staff that a waiver of the fees for a zone change would not he
possible due to the Council policy and the fact that their project would involve
new construction, which he stated was only remodeling which would enhance
the area. Cited the delays related to annexation 66 had caused a number of
financial drains on their funding for the project, which was further impacted by
the closure of Sanderson.
In response to Council inquiries, staff advised of the process required to change
the zone which would include a general plan amendment at a cost of $7,500.
However, it could be a City initiated change but the process would take
approximately 6 months.
Council consensus that this property probably should have been annexed as
commercial since it had operated for many years as such under a CUP from the
County. Felt that staff should work with the property owner to avoid any
misunderstandings and to expedite the process.
A MOTION was made by Mayor Hafliger, seconded by Councilmember Leahy
for the city to initiate a zone change and general plan amendment and include
other R-2 properties, to allow the church to open and report back at the next
meeting. Motion carried on a 5-0 vote.
5.7.2 Kiwanis Club - Carnival Business License
Upheld staff decision to deny requests pursuant to Council policy.
Tom Green, advised that the request for fee waiver was made because fund
raising went to assist such things as the Anti Drug program at Hyde
Elementary School at cost of $700 to reach 350 students and they would be
working the with DARE program in the future. Further, they were
6
April 20, 1993
unaware of the requirements initially and would he happy to submit all the
necessary information. If the circus were required to pick up the fee cost it
would in turn be passed on to them through the guarantee which they have to
make and there were not enough performances to offset the added costs.
Stated that they were not required to pay two years ago.
In response to Council inquiries, staff advised that this was the first request
under the new policy and the fees noted involve safety inspections and business
license.
Council concerns were as follows:
Budget constraints had necessitated tough decisions on spending and the
policy was established on that basis. If the policy wasn't followed then
there was no point to having the policy. Although groups do provide
valuable services to the city but there needed to be clear direction and
consistent message sent with regard to the funds spent, that the City
financially could not support all the requests being made. To waive
fees for staff time would only result in a further drain on the General
Fund the taxpayers money and the Council had the responsibility to
stick with the rules.
A MOTION was made by Councilmember Williams, seconded by Mayor
Hafliger to deny the request to waive fees and uphold the staff decision.
Motion carried on a 5-0 vote.
6.0 PUBLIC HEARINGS
None
7.0 CITY DEPARTMENTS
7.1 Police Department User Fee Study - Kozma
City Manager Easter explained the comprehensive study and the separate Police
study. Advised that staff would like feed back from the Council on the
proposal.
Police Chief Kozma made a presentation as contained in the staff report on file
with the City Clerk. Advised that the proposal involved non -mandated fees
and suggested that they be reviewed annually.
7
April 20, 1993
A MOTION was made by Councilmember Leahy, seconded by Councilmember
Ford to bring the User Fee Study back to Council for formal adoption. Motion
carried on a 5-0 vote.
7.2 Heritage Ranch Noise Abatement - Kozma
City Manager Easter provided an update on how staff was working with the
residents.
Police Chief Kozrna advised that they had been meeting with the Heritage
Ranch Association and identified the following areas of concern, and also
suggested that residents notify them when trucks were disturbing:
Along Ramona Expiessway trucks parking and leaving engines running
while patronizing Jack in Box, the noise and fumes were annoying.
Option: Post no parking along that stretch of road.
Trucks with jake brakes and noisy retarders. Option: Pursue
enforcement and post signs at the entrance to the City for vehicles
exceeding 14,000 #. Decibel meter readings would be done in the
upcoming week and compared to the levels specified in the Vehicle
Code.
Council suggestions to options:
Plant to create a buffer.
Requiring by ordinance, that drivers to shut down while dining.
No Parking would restrict commerce and that was not desirable.
Residents concerned with the following:
Several trucks parked in a row and spending the night. running the
engines while there and the lack of the necessary road width to
accommodate them, especially with the bike path. not wide enough
Staff to continue looking at alternatives and come back to Council with
recommendations.
7.3 Formation of Project Area Committee for Redevelopment Project Amendment
(Originally Agenda Item 2.4)
8
April 20, 1993
Senior Planner Hults made a presentation as contained in the staff report on file
with the City Clerk. Explained the process involved and the time frame.
City Manager Faster advised that in addition to the legal noticing a newsletter
would be sent to all residents
Councilmember Leahy advised that at the direction of the City Attorney she
would abstain on this matter due to a possible conflict of interest because of
rental properties in the area.
City Attorney Cox advised that they may be issues regarding implementation
that would have to be reviewed on a rase by case basis in the future with
regard to conflict of interest.
Councilmember Leahy inquired when there were mandates pursuant to the
Health and Safety Code which cost the City $10,000 to comply, why not ask
the state for the money to comply?
City Manager Easter advised that the City does make reimbursement requests.
Also, that staff was working with local legislators on such costs as part of the
budget process and this issue would be added.
A MOTION was made by Councilmember Williams. seconded by
Councilmember Solorio to adopt Resolution No. 2122 calling for the formation
of a Project Area Committee for the San Jacinto Redevelopment Project.
Amendment 1; and adopt procedures for said Project Area Committee. Motion
carried on a 4-0-1 vote, with Councilmember Leahy abstaining due to a
possible conflict of interest.
RESOLUTION NQ 2122
A RESOLUTION OF THE SAN JACINTO CITY COUNCIL CALLING FOR FORMATION
OF A PROJECT AREA I I I 31 FOR THE SAN JACINTO REDEVELOPMENT
PROJECT, AMENDMENT NO. 1, AND ADOPTING PROCEDURES FOR SAID
COUNCIL CONSENSUS to add item 7.4 which came up after the agenda was posted:
9
April 20, 1993
7.4 March Closure Update
City Manager Easter advised that a group opposing the base closure would be meeting
April 27th in San Diego and the City, as well as others, had been asked to participate
financially in the gathering of materials and the lobbying effort at a cost to the City of
$2,500.00, for the overall cost of $25,000.00. The funds would be used to gather
evidence and documentation to refute the findings for closure.
Councilmember Leahy felt it would be hard to refute the air space question. Inquired
where the $2,500 would come from. City Manager Faster advised it was eligible for
RDA funds due to the economic impact on the city.
8.0 MAYOR/ COUNCILMEMBER REPORTS/DISCUSSIONS
Councilmember Williams commended Mark Grisham on the RDA project and Les
Evans on the flooding issues. Emphasized the need to retain businesses and plan
ahead to make provisions for situations similar to the Heritage Ranch and trucks on
Ramona Expressway.
Mayor Hafliger advised of the unveiling of Restored Fire Engine #1 at noon on April
22nd. Commended Councilmember Solorio and David Hale on the graffiti patrol.
9.0 CLOSED SESSION
None
10.0 ADJOURNMENT
There being no further business, A •' `ON was made by Councilmember Leahy,
seconded by Councihember Williams, to adjourn. Motion carried on a 5-0 vote. The
hour of adjournment being 9:15 P.M.
Approved by
Submitted by Henry Hatliger, Mayor
Richard Brewer, City Clerk
10
TO: Mayor and Members or Jle City Council
FROM: Pamela L. Lee. Deputy City Clerk
Via: Pamela S. East City Manager
DATE: June 1, 1993
SUBJECT: Minutes of Regular Meeting May 4, 1993
RECOMNE:NDATION
as presented.
prove the Minutes of the Regular Meeting of May 4, 1993,
MINUTES
SAN JACINTO CITY COUNCIL
AND THE CITY COUNCIL SITTING AS THE
REDEVELOPMENT AGENCY AND
INDUSTRIAL DEVELOPMENT AUTHORITY
MAY 4, 1993
1.0 CALL TO ORDER
The Regular Meeting of the San Jacinto City Council was called to order at 7:40 P.M. by
Mayor Hafliger at the Community Center, 625 South Pico, San Jacinto, California.
Present: Councilmembers Ford, Leahy, Solorio. Williams and Mayor Hafliger
Absent: None
A Moment of Silence was observed for Reflection
The Pledge of Allegiance was led by Mayor Hafliger
2.0 SPECIAL PRESENTATIONS
2.1 Heritage Days/City Pride Poster Contest Awards
Presentations by the Chamber of Commerce as follows:
Ribbons, trophies, cash and savings bonds from Hemet Insurance. First
American Title, Empire Medical Group, Hemet Federal. Bank of Hemet
and Inland Empire Medical Group to the following youth:
K thru 3rd Grade: Esteban Alfaro, Sean Alexander and Rachel
Hughes
4th thru 5th Grade: Drew W'eech, Nate Hutchinson and Tara
Remily
6th thru 8th Grade: Fred Box. Andrea Iacono, Jeremy Palmer.
Stephanie Wallace. Antonia Briones, Sara Abraham, Phillip
Schillreff, and Allen Weaver
High School: Jon Ilog, Humberto Padilla and Carriy Jacobs
Mayor Hafliger presented a proclamation to Chamber members Bill Landon and
Joe Sanchez honoring their time and effort to the contest.
Proclamation - Neighborhood Watch
Paul Morello advised of the new Neighborhood Watch program formed and their
future plans. Urged continued support from the City and stressed the need for an
informed and supportive community to be successful.
Mayor Hafliger presented a proclamation to Sgt. Backlurid.
May 4, 1993
2.3 Update on Volunteer Program
City Manager Easter complimented the positive impact of the program and that
Dan Thomson was available for questions. Council commended Mr. Thompson
for the fine job he was doing.
At the hour of 8:05 P.M. City Council Recessed.
At the hour of 8:25 P.M. City Council reconvened with all members present.
3.0 PUBLIC COMMENTS
Rick Thompson, spoke regarding the financial status of Valley Wide Parks and Recreation
District and urged a media effort to garner support to resolve the revenue loss by fees and
special assessments. Interested speakers were advised to contact Ken Frick at the YMCA.
COUNCIL CONSENSUS to direct staff to prepare a Resolution of Support for Valley
Wide Parks and Recreation District for the May 18. 1993, meeting.
Mayor Hafliger introduced Jim Connor, San Jacinto Chamber of Commerce President, and
his quests from New Zealand.
Community Development Director McNabb complimented the public works crews for
their efforts to clean the corridor entries to city in preparation for Heritage Days, as well
as, the code enforcement efforts to clean up the city. Announced the arrival of a new
daughter and invited all to attend a snack buffet in the foyer following the meeting.
Alan Oganesian, representing OK Associates, advised on the results of the clean up efforts
during City Pride Week, and more specifically on the Brown Street area. Commended
City staff and their efforts.
4.0 REDEVELOPMENT AGENCY
At the hour of 8:37 P.M. the Redevelopment Agency convened.
4.1 March Air Force Base Retention Support Group
City Manager Easter was available to answer questions. Advised that funding
would be from RDA because of the local economic impact from the closure of the
base.
A MOTION was made by Board Member Leahy, seconded by Board Member
Ford, acting in their capacity as the Redevelopment Agency to authorize the
expenditure of $2,500 for the support to retain March Air Force Base. Motion
carried on a 5-0 vote.
2
May 4, 1993
At the hour of 8:40 P.M. the Redevelopment Agency adjourned.
5.0 CONSENT CALENDAR
A MOTION was made by Councilmember Leahy, seconded by Councilmember Williams,
to approve the consent calendar as presented, with the exception of item 5.3 which was
pulled for separate action. Motion carried on a 5-0 vote.
5.1 Warrant Register
Approved Warrant No. 32204 through 32294 dated April 30. 1993 in the amount
of $305,744.75 and payroll check numbers 22376 through 22470 dated April 2,
1993.
Street Closures and Bicycle Race
Approved the closure of streets in the Rancho San Jacinto area for the
California Cup Bicycle race on May 9, 1993.
Staff clarified that no overtime was involved and that the insurance would be in
order prior to commencement.
5.4 Reduction of Bonds - Tract 24140-1 (Sirco Development Inc.)
Location: South of the Ramona Expressway, West of San Jacinto Street and
North of Idyllwild Drive.
Reduced Bond #665 2634 (Monument Bond) from $7,280.00 to $1,820.00; and
Reduce Bond #565 2633 (Labor and Material Bond) from $1.342,623.00 to
$335,655.80.
5.5 Tract 24330. Final Extension of Time
Applicant: VanderTuig/Hegedus
Location: North of the Ramona Expressway, west of Heritage Ranch R.V.
Park
Granted the request for third and final extension of time for Tract 24330 to
May 10, 1994.
5.6 Public Improvement Agreement - 477 W. Main Street (Jesus and Sara Curiel)
Approved Public Improvement Agreement and authorize its execution by the
Mayor.
ITEM REMOVED FROM CONSENT CALENDAR FOR SEPARATE ACTION:
5.3 Median Island on Esplanade Avenue West of San Jacinto Avenue
Left turn lane plan and sign removal
Rick Thomsen spoke in favor of the proposal and requested similar action near
the Rancho Park.
May 4, 1993
Mayor Hafliger advised that the matter would be on the Council agenda in one
month after staff had an opportunity to research the matter.
In response to Council inquiries, staff to confirm that the proposal included a
left turn on Esplanade. Anticipated work to be complete by the end of June.
A MOTION was made by Councilmember Solorio. seconded by
Councilmember Leahy to approve the left turn lane plan for Esplanade Avenue
dated April 27, 1993, and include both left turns on San Jacinto and Esplanade,
and authorize staff to proceed with the median modification: remove the NO
LEFT TURN signs at the driveways to the 7-11 Commercial Center at the
southwest corner of Esplanade and San Jacinto Avenue southwest corner.
Motion carried on a 5-0 vote.
6.0 PUBLIC HEARINGS
6.1 O.K. and Associates Adjustment of Rates and Resolution of Pending Issues -
Anderson
Assistant to the City Manager Anderson made a presentation as contained in the
staff report on file with the City Clerk.
Mayor Hafliger opened the public hearing. There were no speakers wishing to
present testimony.
Mr. Anderson to meet with the Council Subcommittee on this matter prior to
the June 1, 1993, meeting.
COUNCIL CONSENSUS to continue the public hearing until June 1, 1993
6.2 Environmental Impact Assessment, General Plan Amendment 1.-93 - McNabb
(Circulation Master Plan)
Community Development Director McNabb made a presentation as contained in
the staff report on file with the City Clerk.
Mayor Hafliger opened the public hearing.
There being no speakers wishing to present testimony, the public hearing was
closed.
A MOTION was made by Councilmember Leahy, seconded by
Councilmember Williams to adopt a Negative Declaration pursuant to the
California Environmental Quality Act; Adopt Resolution No. 2123 approving
General Plan Amendment 1-93, subject to the Findings f Fact. Motion carried
on a 5-0 vote.
4
May 4, 1993
RESOLUTION NO. 2123
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO,
APPROVING AN AMENDMENT TO THE CIRCULATION ELEMENT OF THE SAN
JACINTO GENERAL PLAN FOR THE FIRST CYCLE OF 1993 AND INVOLVING A
LARGER AREA, INCLUDING ANNEXATION 66, THE NORTHWEST PLAN AND
SUNRISE RANCH
7.0 CITY DEPARTMENTS
At the hour of 9:00 P.M. Mayor Hafliger declared a possible conflict of interest, turned the
meeting over to Mayor Pro Tern Ford and left chambers.
7.1 Request for Waiver or Reduction of Development Fees
Applicant: Ramona Animal Haven, Inc.
Location: 831 W. Seventh St., North of Seventh St.. West of State St., and
Southerly of Grand Ave.
Community Development Director McNabb made a presentation as contained in
the staff report on file with City Clerk. Needs to be budgeted from General
Fund and none budgeted. Staff could pursue off set by counter waiver of fees
charged to city but would not offset.
In response to Council inquiries, staff responded that it could be possible to
work our payments over a period of time, which would include interest, to be
determined by the Council.
Marilyn Swain, Board of Directors Ramona Animal Haven, stated they were
not asking for money just a waiver of fees which would not cost the City.
Stated their building was being done mostly by volunteers and that since the
inception of the project costs had already escalated, especially due to additional
requirements for sewer. They had also requested the waiver on a number of
occasions in the past and received no response. Emphasized that there would
be loose animals in the streets without their efforts and at a greater cost. Stated
that the retention basin was being donated for flood control and had taken away
part of their usable land and there would be fees in addition to the dedication
of land and landscaping.
Staff clarified that the landscaping and development would result in additional
water run off.
Chris Laird stated that the retention basin was a part of the land they had to
purchase and they had the understanding they could sell off that additional
property if needed. In addition they would incur additional expenses which
were unplanned for sewer requirements.
May 4, 1993
Staff clarified that once the master plan was fully implemented they would
regain the retention basin property.
Staff was unable to specify the precise timing of flood control master plan
completion. Clarified that the fees or the actual improvements were a
requirement of development. Further, unless the downstream properties would
agree to accept the runoff the requirements would have to be met.
Jeanette Kelly stated they knew nothing of the requirements in the beginning
and that the project was already $100,000 over hid.
Robin Torrez felt that it was unfair for their group to have to absorb the future
drainage costs until other parcels develop and pay their share and with no time
frame that could be planned for completion.
Staff clarified that the requirements were state law to collect the fees and
commit them within five years to the project. Explained that in increments,
improvements had been and would continue to be implemented until final
completion. Suggested that in the future maybe a financing district related to
flood control could be developed for that purpose.
A MOTION was made by Councilmember Williams, seconded by
Councilmember Leahy to direct staff to meet with Ramona Animal Haven and
discuss perhaps some mitigation of flood control issues and perhaps some
opportunity for alternatives for in kind services for the fees charged to the City
for Animal Control, or options for making payments on the fees and come back
to the Council at the June 1st meeting. Motion carried on a 4-0-1 vote, with
Mayor Hafliger abstaining due to a possible conflict of interest.
At the hour of 9:30 P.M. Mayor Hafliger returned to Council chambers and resumed as
Presiding Officer.
7.2 Crown General Baptist Church Schedule of Change of Zone
Community Development Director McNabb advised that staff had met with the
church officials and worked out the timing to finalize the zone change, general
plan amendment for about August or September, and resolved the issues
relating to temporary facilities and would work closely with the church in the
future. In addition, staff would review other properties in the area for logical
changes in zoning which would meet current policies and include them in the
process.
7.3 Public Improvement in Front of Village 4. CFD#1
6
May 4, 1993
Community Development Director McNabb made a presentation as contained in
the staff report on file with the City Clerk.
A MOTION was made by Councilmember Williams, seconded by
Councilmember Leahy, to authorize staff to pursue the installation of the public
improvements on Soboba Road, in front of Village 4 of Soboba Springs
Specific Plan. Motion carried on a 5-0 vote.
8.0 MAYOR/ COUNCILMEMBER REPORTS/DISCUSSIONS
Councilmember Leahy advised her daughter was the first from the area selected for an
FAA state office.
Councilmember Williams requested that staff look at possibilities to utilize the detour
from Sanderson to promote the City through signage and other available media, i.e..
kiosks.
Staff to look into the advertising of NO MELLO ROOS by some developers to assure
there was nothing misleading with the advertising.
Councilmember Williams emphasized the need for Council to hold with the policy set
with regard to fees in order to meet the needed services and that the pubic entrusted
the funds to be used for the benefit of the whole community.
Councilmember Solorio commended the police department on a job well done for
Heritage Days.
Mayor Hafliger advised he had contacted Mr. Evans, and that the left turn lane on
Esplanade would be eliminated.
City Manager Easter advised there would be a special meeting with the Hemet City
Council on May 11, 1993.
9.0 CLOSED SESSION
None
10.0 ADJOURNMENT
There being no further business to conduct, A MOTION was made and seconded to
adjourn. The hour of adjournment being 9:45 P.M.
Submitted by Approved by
Richard Brewer, City Clerk Henry Hafliger, Mayor
7
TO:.
FROM:
Via:
Mayor and Members of the City Council
Pamela L. Lee, Deputy City Clerk
Pamela S. Easter, City Manager
DATE: June 1, 1993
SUBJECT: Minutes of Regular Meeting May 1
RECOMVENDATION Approve the Minutes of the Regular Meeting of May
as presented:
MINUTES
SAN JACINTO CITY COUNCIL
AND THE CITY COUNCIL SITTING AS THE
REDEVELOPMENT AGENCY AND
INDUSTRIAL DEVELOPMENT AUTHORITY
MAY 18, 1993
1.0 CALL TO ORDER
The Regular Meeting of the San Jacinto City Council was called to order at 7:40
P.M. by Mayor Pro Tern Ford in the Community Center, 625 South Pico, San
Jacinto, California.
Present: Councilmembers Leahy, Solorio and Mayor Pro Tem Ford
Absent: Councilmember Williams and Mayor Hafliger
A Moment of Silence was observed for Reflection
The Pledge of Allegiance was led by Mayor Pro Tem Ford
2.0 SPECIAL PRESENTATIONS
None
3.0 PUBLIC COMMENTS
Frank Ogg, 1172 Osprey, spoke regarding concerns over weeds located at Evans
and Las Rosas, for the past year and urged the City take action for weed
abatement to remove them before they blow into his yard as they did last year.
Since it had been months since notice was given, felt the removal of the allergy
hazard immediately was in order. On Shaver St. he had been advised that the
City owned an eight foot strip of property which had not been abated.
Acting City Manager Chadwick advised that the property was in foreclosure and
staff had sent numerous notices but there had been a lack of cooperation from
the bank and when there is a question regarding ownership, the City usually
ended up incurring the cost for abatement. The City was attempting to resolve in
the best interest of the overall process. In response to Council inquiry, explained
the difficulties and delays related to placing a lien on the property and staff
attempting to resolve the matter in the best manner possible.
Assistant to the City Manager Anderson advised that the matter had been
discussed with the City collector to resolve some of the monetary issues more
equitably.
1
May 18, 1993
City Attorney Cox advised that if property was in foreclosure, the lien for weed
abatement would have less priority and could be lost in such an action. Usually
circumstances wind up with the City paying the cost and that was a problem with
the current City financial constraints.
Lawrence Huster had the same sentiments of Mr. Ogg and felt the matter was
sufficiently covered.
At the hour of 7:41 P.M. Convened the Redevelopment Agency in joint session with the
City Council to conduct the following business:
4.0 REDEVELOPMENT AGENCY
4.1 Acquisition of Residential Lot - Brown Street
Mark Grisham, Consultant, made a presentation as contained in the staff
report on file with the City Clerk.
A MOTION was made by Board Member Leahy, seconded by Board
Member Solorio, acting in their capacity as the Redevelopment Agency to
authorize the Chairman to execute the necessary documents for the
acquisition of a single residential lot located at 257 Brown Street for
$30,000.00from Standard Mortgage Company Inc. Motion carried on a 3-0
vote with Board Member Williams and Chairman Hafliger absent.
4.2 Negotiation for Residential Lot Acquisition - Brown Street
Mark Grisham, Consultant, made a presentation as contained in the staff
report on file with the City Clerk.
A MOTION was made by Board Member Leahy, seconded by Board
Member Solorio, acting in their capacity as the Redevelopment Agency to
authorize staff to enter into negotiations to acquire a single residential lot,
with an Assessor Parcel Number of 435-151-014 from James Razeghian, et
al. Motion carried on a 3-0 vote with Board Member Williams and
Chairman Hafliger absent.
4.3 Certificates of Participation (Water Improvement Project)
Finance Director Vega made a presentation as contained in the staff report
on file with the City Clerk. In response to Council inquiry, advised that
the first year was interest only and it would take approximately 1 and 1/2
years to capitalize and included a cushion to cover debts and any extra
funds could be used for other water projects or to call the bonds and
reduce the debt.
May 18. 1993
A MOTION was made by Councilmember Solorio, seconded by
Councilmember Leahy, acting in their capacity as the Redevelopment
Agency and the City Council adopt Resolution No. RDA 93-5 amending
Resolution No. RDA 93-2; and adopt Resolution No. 2124 amending
Resolution No. 2104. Motion carried on a 3-0 vote with Councilmember
Williams and Mayor Hafliger absent.
RESOLUTION NO. RDA 93-5
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE REDEVELOPMENT
AGENCY OF THE CITY OF SAN JACINTO AMENDING RESOLUTION NO. 93-2
AUTHORIZING THE SALE, EXECUTION AND DELIVERY OF $1,975,000
CERTIFICATES OF PARTICIPATION
RESOLUTION NO. 2124
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO
AMENDING RESOLUTION NO. 2104 OF THE CITY COUNCIL AUTHORIZING THE
SALE. EXECUTION AND DELIVERY OF $1,975,000 CERTIFICATES OF
PARTICIPATION
At the hour of 8:05 P.M. the Redevelopment Agency meeting was adjourned.
5.0 CONSENT CALENDAR
A MOTION was made by Councilmember Leahy, seconded by Councilmember
Solorio, to approve the consent calendar as presented. Motion carried on a 3-0
vote with Councilmember Williams and Mayor Hafliger absent.
5.1 Warrant Register
Approved Warrant No. 32216, 32295 through 32381 dated May 15, 1993 in
the amount of $261,706.92,and Payroll Check No. 22471 through 22571
dated April 30, 1993.
5.2 Claim - Genesis Construction JS 93-22
Rejected the Claim as recommended by the Claims Adjustor pursuant to
Government Code Section 913.
5.3 Cooperation Agreement with ValleyWide Recreation for the Use of City
Park Facilities
Approved the Cooperation Agreement for Sallee Park Pool Operation and
Maintenance, and approve the Agreement for Maintenance and Operation
of the Sallee Park and Rancho Park ball fields.
May 18, 1993
5.4 Agreement with California Department of Forestry and Fire Protection
(CDF) for Wildland Fire Protection in Certain Areas of Annexation No. 66
Adopted Resolution No. 2125 setting forth an agreement with the
California Department of Forestry and Fire Protection (CDF) for wildland
fire protection in certain areas of Annexation No. 66.
RESOLUTION NO. 2125
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO
ESTABLISHING AN AGREEMENT BY AND BETWEEN THE CALIFORNIA
DEPARTMENT OF FORESTRY AND FIRE PROTECTION AND THE CITY OF SAN
JACINTO FOR THE PROVISION OF WILDLAND FIRE PROTECTION IN CERTAIN
AREAS OF THE NEWLY ADOPTED ANNEXATION NO. 66
5.5 Landscape, Lighting & Park Maintenance District No. 1 - FY 1993-94
Adopted Resolution No. 2126 for the Annual Update, and Appointing
GFB-Friedricks and Associates Assessment Engineer: Adopted Resolution
No, 2127 Declaring Intent to Levy Assessments, and setting the matter for
the Public Hearing on July 6, 1993.
RESOLUTION NO. 2126
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO,
CALIFORNIA, INITIATING PROCEEDINGS FOR THE FISCAL YEAR 1993/94
UPDATE OF LANDSCAPING, LIGHTING AND PARK DISTRICT NO. 1 PURSUANT
TO THE LANDSCAPING AND LIGHTING ACT OF 1972
RESOLUTION NO. 2127
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO,
COUNTY OF RIVERSIDE, CALIFORNIA DECLARING ITS INTENTION TO ORDER
THE FISCAL YEAR 1993/94 UPDATE OF LANDSCAPING, LIGHTING AND PARK
DISTRICT NO. 1, AN ASSESSMENT DISTRICT; DECLARING THE WORK TO BE
MORE THAN LOCAL OR ORDINARY PUBLIC BENEFIT; SPECIFYING THE
EXTERIOR BOUNDARIES OF THE AREA TO BE INCLUDED WITHIN
LANDSCAPING, LIGHTING, AND PARK DISTRICT NO. 1 AND TO BE ASSESSED
THE COST AND EXPENSE THEREOF; DETERMINING THAT THESE
PROCEEDINGS SHALL BE TAKEN PURSUANT TO THE LANDSCAPING AND
LIGHTING ACT OF 1972; AND OFFERING A TIME AND PLACE FOR HEARING
OBJECTIONS THERETO
Councilmember Leahy stated that the Engineering was mandated by the
state on an annual basis, but the state has made no allowance for the
funding of this action at a cost of $20,000.00.
4
May 18, 1993
Ed Leonelli, Vice President of a local resort, advised that they had never
received a notice during the past years hearings and the last tax bill rose
30% due to assessments placed without their knowledge by the City, as
well as other agencies. Further, learned that they were listed as a mobile
home park instead of as an RV park. Was advised by staff that he could
obtain a refund for the erroneous classification which would have been half
of the original assessment. However that was not the case, when he
applied for the refund and was advised he would have to secure approval
of the Council. Meetings with staff had resulted in different interpretations
and he clarified for Council the definition of an RV park. Provided
statistics on the 50% occupancy rate of RV parks. Even the post office
classified them as an RV park, the same as hotels and motels and did not
deliver mail on that basis. Requested that the City give their property the
same consistent classification.
Public Works Director Evans advised he visited the park and met with Mr.
Leonelli over the past year and felt his points were well taken and that a
separate classification should be established based upon the occupancy
rate. Staff felt that a new category should be established for the upcoming
year at half the single family assessment rate.
Councilmember Leahy suggested that the matter be referred to staff for
further consideration.
5.6 Allocation of Residual 19th Year CDBG Funds
Approved amendment to the 19th Year CDBG Project: Curb. Gutter and
Sidewalk Project in the amount of $14,703, from its existing allocation of
$57,800.00totalling $72,503.00.
5.7 Resolution Calling for Continued Funding and Support for ValleyWide
Parks and Recreation
Adopted Resolution No. 2128 calling for continued funding and support of
ValleyWide Park and Recreation District.
RESOLUTION NO. 2128
A RESOLUTION OF THE SAN JACINTO CITY COUNCIL CALLING FOR THE
CONTINUED FUNDING AND SUPPORT OF VALLEYWIDEPARK AND
RECREATION DISTRICT
Councilmember Leahy advised that SB 695 had been defeated in committee.
Rick Thomsen distributed flyers on the rally for support of the Valley Wide Park
District and inform state legislators of the loss due to the revenue cuts by the
state.
May 18, 1993
6.0 PUBLIC HEARINGS
None
7.0 CITY DEPARTMENTS
7.1 Temporary Street Closure for Private Party
Public Works Director Evans made a presentation as contained in the staff
report on file with the City Clerk.
Ursula Hamilton spoke on the arrangements planned for the event and was
available for questions.
In response to Council inquiry, Acting Police Chief Holmes felt the
proposal was sufficient, but that each party should be looked at on a case
by case basis for emergency access.
A MOTION was made by Councilmember Leahy, seconded by
Councilmember Solorio, to authorize staff to approve the temporary
closure of Windsong Lane between Ramona Blvd. and Summerchase Lane
for a Neighborhood block party on Monday, May 31, 1993 between 10 AM
and 6 PM; and direct staff to prepare a simple policy for street closures for
private parties. Motion carried on a 3-0 vote with Councilmember
Williams and Mayor Hafliger absent.
7.2 Appeal of Planning Commission Recommendation Regarding Placement of
Fence - (Isidro and Connie Guzman)
Location: 369 N. Wateka Street
City Attorney Cox advised that due to a procedural issue, recommended
that item 7.2 be continued to the next meeting and allow for a public
hearing at that time.
A MOTION was made by Councilmember Solorio, seconded by
Councilmember Leahy to continue the matter to June 1. 1993 for public
hearing. Motion carried on a 3-0 vote with Councilmember Williams and
Mayor Hafliger absent.
7.3 Special Meeting/Study Session May 25, 1993 ((a 7:30 P.M.
Acting City Manager Chadwick advised of the upcoming special meeting.
6
May 18, 1993
8.0 MAYOR/ COUNCILMEMBER REPORTS/DISCUSSIONS
Councilmember Leahy inquired regarding the Chamber sign removed at five
corners and requested that it not be destroyed but preserved for historic reasons.
Councilmember Leahy commended staff for the sand removal at Village Lake.
Councilmember Solorio announced the implementation of recycling.
At the hour of 8:55 P.M. Council convened in closed session pursuant to the following:
9.0 CLOSED SESSION
9.1 Pending Litigation Government Code Section 54956.9 Silvas vs. City of San
Jacinto
At the hour of 9:10 P.M. Council reconvened in open session with all members present
except Councilmember Williams and Mayor Hafliger and announced no action being
taken.
10.0 ADJOURNMENT
There being no further business, A MOTION was made by Councilmember Leahy,
seconded by Councilmember Solorio, to adjourn. Motion carried on a 3-0 vote
with Councilmember Williams and Mayor Hafliger absent. The hour of
adjournment being 9:11 P.M.
Submitted by
Richard Brewer, City Clerk
Approved by
Henry Hafliger, Mayor
7
SUBJECT:
DATE;
STAFF REPORT
Mayor and City. Council
Anna A. Vega, Finance Director
Via Pamela S. Easter, City imager
Approval of Register of Audited Demands
and Payroll Cocks
June 1, 1993
AG NDA.
Rl+:COlriMENDAT11IOlwt
Approve warrant numbers 32382 through 32542 datMrl May 31, 1993 in the amount of
$524,817.54 and Payroll check numbers 22572 through 22677 dated May 14, 1993.
SUMMARY
A listing of accounts payable warrants is attached for your review and approval.
Payroll information is available for your review in the Finance Department.
GLCD12
CITf OF SA# JACINTO
REGISTER OF AUDITED DEMANDS
PAGE 1
32382*
-32383*
32384*
,32385*
32386*
32387*
32388*
32389*
3239O*
32391n
32392*
32393*
32394*
32395*
32396*
.32397*
3239B*
32399*
°324O0*
32401*
32402m
324O3*
'404*
_4O5*
32406*
324O7*
324O@*
324O9*
32410*
,32411
32412
32413
32414
32415
32416
32417
32418
32419
32420
32421
32422
32423
32424
32425
32426
32427
32428
/J2429
k430
1-)2431
32432
UNITED CALIFORHIA BANK A/C 201398
ISSUED TO
MIKE BOULAM
DAN ZIMMERLY
TIM HULTZ
U.S. POSTMASTER
CITY OF SAN JACINTO
O.K. ASSOC. INC^
LEAGUE OF CALIF^ CITIES
TAMRA GERARD
8RIAN MCNABB
STANDARD INS. COMPANY
RIVERSIDE CO. EMP^
lCMA
UNITED WAY OF HEMET
AFLAC
LINCOLN NATIONAL
CITY OF SAN JACINTO
JOLENE SHAW
LEAGUE OF CALIF. CITIES
U.S* POSTMASTER
AETNA HEALTH PLAN
DENTI CARE
PUBLIC EMP^ RET, SYSTEM
APPOLLONIA DENTAL ADM~
C{]. OF RIVERSIDE CLERK
U,S, POSTMASTER
HEALTH NET
BLUE CROSS OF SO, CA~
U.S. POSTMASTER
CITY OF SAN JACINTO
BILL RUTLEDGE
RICHARD HIXSON
CHRIS CARLSON-BUYDOS
DAVID VER PLANK
GLENN TAYLOR
A-1 LOCK & KEY
AT & T
AT & T LANGUAGE LINE
ALi- PURE CHEMICAL CO^
ALPHA BETA
ANADY'S TROHPIES
LDUIS R. ARROYA, JR.
ARBOR NURSERY
E.S. 8ABCOCK & SUNS
CITY OF BANNING
RICHARD BECK
LUCIE BEGORIE
BOB'S LUMBER
8OLSTAD'S FIRE EQUIPT^
BONNEVILLE TRAVEL
WILBUR C. BRAY
RICHARD 8REWER
DESCRIPTION
DATE 5/31/93
REIMBURGEMENT
REIMBURSEMENT
F"EIMBURSEME0T
POSTAGE~ECO, DEVLP^ MAILIy4G
NET PAYROLL
REFUSE COLLECTIONS
COHF� REGISTRATION/HICKS
DESIGN-ECO, DEVLP^
MEAL REIMB^~ICSC MEETING
LIFE � DISABILITY INSURANCE
CREDIT UNION DEDUCTIONS
DEFERRED COMP. DEDUCTIONS
UNITED WAY CONTRIBUTIONS
PRE-TAX INS. DEDUCT IONS
DEFERRED COMP DEDUCTIONS
NET PAYROLL
REIMB. EMPLOYEE AWARD
PARKING CITATIDN/VEGA
POSTAGE-MAILING/PROJECT AREA COMM.
HEALTH INSURANCE
DENTAL INS. PLAN
RETIREMENT
DENTAL CARE INSURANCE
FILING NOTICE/ZONING
POSTAGE -WATER BILLS
HEALTH INSURANCE
HEALTH INSURANCE
REPLENISH POSTAGE METER
NET PAYPOLL
PLAHHING COMMISSIONER
PLANNING COMMISSIONER
PLANNING COMMISSIONER
PLANNING COMMISSIONER
PLANNING COMMISSIONER
REPAIR DOOR LOCKS-P.D.
LONG DISTANCE SERVICE
LAHGUAQF LINE~PD^
CHLORIN[/SODA-WATER
DOG FOOD/'F^D,
NAME PLATE
JANITORIAL SERVICE-COMM* CENTER
CITY LANDSCAPE TREES
LAB TESTS -WATER
PAYMENT~COMM, LINE P.D.
OVERPAYMENT PLAN CHECKING
CLAIM SETTLEMENT
CONCRETE-P. W.
REPL. VALVE -FIRE ENGINE:
E��STER��ILLIAMS-ICSC &CM REIMB TRIP
REIMB+ CERTIFICATE OF OCCUPANCY
OVERF'AYMENTWATER
AMOUNT
1O2^99
61.35
61^35
1'O95^00
94'808^O7
1U4,422^4O
125^00
713.5O
41^O0
3,281^15
3'832~23
623+46
130^Uc.
766^Q6
725,0D
3,311~27
33~OO
125^UC
685.00
4,266^55
1,846^94
19,6O5^72
566.46
100^0O
95O^0O
17t753^3O
3°872.0O
980^5O
500^OO
100~OC
20O^OO
2O0^OO
2Ug^OO
20O^0C
79.1O
217,57
50^OO
869.70
16^89
25^O5
624,00
1,O3B^71
286^0O
20,445^0C
270^90
235~2G
17^72
189^13
363.00
100.00
26^44
CITY GF SA# JACINTO
32433
32434
32435
32436
32437
32438
32439
32440
32441
32442
32443
32444
32445
32446
32447
32446
32449
32450
32451
32452
32453
32454
32455
32456
32457
32458
32459
32460
32461
32462
32463
32464
32465
32466
32467
32468
32469
32470
32471
32472
32473
32474
32475
32476
32477
32478
"12479
32480
32481
32482
32483
UNITED CALIFORHIf, BANK A/C 20l398 DATE 5/31/93
ISSUED TO
BROWN/DIVEN & HENTSCHKE
BUILDERS EMPORIUM
JOHN R. BYERLY INC^
CAR WASH DEPOT
PEDRO CASTILLO
CASTELLANO'S TOWING
CHEVRON+ U^S^A^
BRUCE ANDERSON
ROY BRINZUELA
TRACY DUflDEN
FRAMI FOX
ROBERT GIBSON
RAY HASTINGS
ARTHUR KANEMAY
CATHERINE NOLIN
ERMESTO RAMIREZ
WALLACE VELARDE
[/EBRA WEAVER
ELLWOOD HILLESLAND
JEA#NE GAINES
MICHAEL SWAIM
PHILIP H[jHMANN
SHIGERO SHITARA
JOHN FIELDS
COM SER CO.
COMTROMIX OF HEMET
COMPUTER SUPPORT ASSC+
C^E^D^
COX & COX
CREST MEDICAL INC^
D&J
DAMON REFERENCE LAB.
DARE AMERICA
DE BROS BLUEPRINTNG
R,F^ DICKSON COMPANY
DIRECT SAFETY CU~
DIVINE REAL ESTATE
PAMELA EASTER
EASTERN MUNI^WATER DIST
EVANS & ASSOCIATES
DAUID EVANS & ASSOCIATE
FETN FIRE & EMERGENCY
KENNETH FELDER
FIRST IMTERSTA7E BANK
GFB-FRIEDRICH & AS5C^
GRC�BRYCE RUSSELL
GENERAL. TELEPHONE CO^
GENERAL TELEPHONE CO*
HECkMAN GLASS
HEMET EMSY. MEDICAL
HEMET HEATING & COOLING
-LiESCRIPTION
LEG�L SERVICE^CFD 3 ANNEXATION
P4W, MATERIALS
COMPACTION TESTING-LLMD
CITY VEAICLE WASHES
DEIMB, SEMINAR~P^W,
TOWING CHARGES
GASOLINE -CITY VEHICLE
REIMB^
REIMB°
PEIMB,
REIMB,
REIHB^
REIMB,
REIM8,
REIMB,
PE IMP
REIMB^
REIMB^
REIMP',
REIHB,
REIMB^
REIMB^
REIMP^
REIMB,
WATER/TRASH DEPOSIT
WATER/TRASH DEPOSIT
WATER/TRASH DEPOSIT
WATER/TRASH DEPOSIT
WATER/TRASH
WATER/TRASH
WATER/TRASH
WATER/TRASH
WATER/TRASH
WATER/TRASH
WATER/TRASH
WATER/TRASH
WATER/TRASH
WATER/TRASH
WATER/TRASH
WATER/TRASH
WATER/TRASH
DEPOSIT
DEPOSIT
DEPOSIT
DEPOSIT
DEPOSIT
DEPOSIT
DEPOSIT
DEPOSIT
DEPOSIT
DEPOSIT
DEPOSIT
DEPOSIT
DEPOSIT
RADIO MAINT^ CONTRACT
REPAIR RADIO-F~D°
POST 486 SYSTEM
P+W, RADIO MAINTENANCE
CITY PoTTORNEY/LEGAL
OXYGEN-F. D.
LANDSCAPE~PARK HILL
LABORATORY FEES^P^D~
DARE ITEMS-P~[/^
BLUEPRINTING SERVICE
STREET SWEEPING
LENS -BREATHING APPARATUS
MONTHLY LEASE
REIMP, AIRPORT PARKING
SEWER COLLECTIONS
PUBLIC WORKS SERVICE
ENGINEERING SERVICES
WEEKLY TRAINING-F^D^
OVERPAYMENT -WATER
BUSINESS CARD STMT^
COHSULTANT~LLMD
REDEVELOPMENT SERVICE
PHONE SERVICES
REFUND PERMIT
WINDSHIELD -BOOM TRUC
MEDICAL SERVICES/P^D
REPAIR A.C.-P.D.
T
1,00O.00
387^�?1
1^633^75
35^o0
30^OO
7O~00
128^19
31^16
17~O1
18^34
13+76
2~52
2O^88
6~82
'36^14
2"92
14^14
11.71
39.91
9~76
46~97
14^51
1
j9
77&^O0
175,U2
5349,79
240.15
5,380.87
112.5O
25O^0O
113^3O
2,725.64
33*61
6,11C'^00
179^55
1,084,86
9,5O
76,115�U2
6,187^5O
885.00
298.00
29,64
200~O0
6'422.77
2O,414^25
334°22
I p 515 00
1� �,9
64~0O
142.54
GLCD12
�IT`/ OF SAN JACINTO
L;HECK
32484
32485
32486
32487
32488
32489
32490
32491
32492
32493
32494
32495
32496
32497
32498
32499
32500
325O1
° 32502
325O3
32504
32505
06
32508
32509
32510
32511
32512
32513
32514
32515
32516
32517
32518
32519
3252O
32521
~32522
32523
32524
,32525
32526
32527
32528
'32529
32530
'z?531
� ��532
32533
32534
UNITED BANK A/C 201398 DATE 5/31/93
ISSUE.-D TO
HEMET NEWS
HEMET OIL INC^
HEMET RACQLJETBALL
HEMET RUBBER STAMP
HEMET VALLEY MEDICAL
HDL COREN & CONE
HOUSING AUTHORITY
I.D.M. CORP*
INLAND CHEVROLET
INDUSTRIAL ASPHALT
LONG BEACH UNIFORM CO~
KTS SATELLITE SYSTEMS
KENNEDY COURT REPORTING
LA CELLULAR TELEPHONE
LONGS DRUG STORE
KETEMA/MC CRUMETER DIV^
MAIL PLUS MORE
MARKMAN^ ARZYNSKI
MARDEN—SUSCO
MARSH & MCLEWNAN
MELCOM COMMUNICATIONS
MISSION UNIFORM SERVICE
NBS/LOWRY
HELEN NICOL
NTFC
JOHN NOVAN
GARY W. OLSON
OVERNIGHT INDUSTRIAL
PACIFIC ALARM SERVICE
PACTELL CELL ULAR--- LA
PARKSON PIPELINE
PEACOCK FINANCIAL CORP-
PHOENIX PROGRAM. INC.
P.D° PETTY CASH
POLAR BEAR RADIATOR
PRESS —ENTERPRISE
R^F, COMMUNICATIONS
RGB COMMERCIAL DEVLP^
RAMONA ANIMAL HAVEN INC
RIVERSIDE BLUEPRINT
CO* OF RIVERSIDE
RIVERSIDE CO. SUPPLY
S K S INC*
S,J+ MUSEUM ASSOC.
SCOTSMAN MANUFACTURING
BONNIE SEARLES
SEARS^ ROEBUCK & CD^
SENSUS TECHNOLOGY
SQ° CALIFORNIA EDISOM
SO~ CALIFORNIA GAS CO.
STANDARD AUTOMOTIVE
DESC�IPTION
LEGAL ADVERTISING
55 GALDRIP OIL�WATE
WELLNESS PROGRAM
RBFERENCE GUIDE/p,D~
MEDICAL SERVICE~P^D^
PROPERTY TAX ANALYSIS
SENIOR AOME REPAIR PROGRAM
MAIHTENANCE~PRINTER
VEHICLE REPAIRS
COLD MIX
UNIFORM—CHAVEZ/P^D.
SATELLITE ANTENNA
CL�IM� MARSHALL
Ft-)X MACHINE—P^D^
FILM —CODE ENF^
WATER METERS
SHIPPING CHARGES/P^D
HOUSEL V CITY
WTR, PIPE & SUPPLIES
PREMIUM —VARIOUS EVENTS
RADIOS--P.W.
UNIFORM CLEANING
REVISION OF STORM DRAIN
DRIVE MODIF^/ARTESIA
TELEPHONE LEASE PURCHASE
OVERP;AYMENT/WATER
SURVERYING~ARTESo: A
SUPPLIrES~ALL I/EPTS^
BURGL�� ALAF��� SYSTEM
CELLULAR PHONE—F.D.
WATER SUPPLIES
RAMONA EXPWY MEDIANS/CO�SULTING
CLEANING/MAIN STREET AND PARKS
F'^D^ PETTY CASH
F�EPLRADIATOR ....FIRE
SU8SCRIPTIOWS & ADS
RECERT~ RADAR UNITS
CONSULTING'—COMM. DEV
ANIMALS ^ APRIL
SCALE/PLANNING
REPAIR PRINTER—P.D.
OFFICE SUPPLIES
MOTOR OIL —ALL VEHICLES
CURATOR SERVICES
H8HTHLY LEASE —OFFICE
P,O^S^T. SEMINAR
T[}OLS FOR INSTALL OF NEW METERS
WATER METERS
UTILITIES
UTILITIES
STROBE LIGHTS/F.D,
AMOUNT
755^65
177.05
351^00
3~61
100~00
2,700.00
589~54
201~00
4^85
1BO.11
767^56
2t561~OO
2/146~0O
37~O1
450^62
262^37
12~05
70.0O
280^1`
1,150^0C
1t651^4Z
807.47
i,538^OC
15O^0O
645.21
5^17
1'60O^(>0
55~97
918^75
155,59
3^854^22
730^00
1^63O~00
89,26
377.26
299.46
52^27
7,294^33
692^00
16^16
191,23
264.00
1/018^33
1~475^O0
B81^4O
543^OO
21O~50
10,522^14
32t293~27
114^68
248~07
CITY OF SAN JACIMTO
Atjfl
PAGE 4
32535
32536
32537
32G38
32539
32540
32541
32542
UNITED CALIFDRHIA A/C 201398
ISSUED TO
STRADLIHG/YOCCA/CARLSON
TOWN & FAIRWAY GOLF
UNDERGROUND SERVICE
UNIQUE MARKETING
VALLEY TEEN FOUNLIATION
DENNIS WARNER
JAMES WORTHY
XEROX CORPORATION
DESC�IPTION
DATE 5/31/93
�EDEV^ CONSL8,TANTS
RAHCHO SAN JACINTO HOME TOUR
UTILITY FAX NOTF^
8A[GE5'C0UNCIL
GRf:iFFITI REMOVAL
POST SEMINAR-P~D~
SCHOOL REIM8,
COPIE� IMAINTENANCE
_
8,737^O9
3Q^O0
56~0O
14D°O0
1,586.0Ci
513.00
46"91
591^13
FINAL TOTAL 524,817.54
REGISTER OFAUDITED DEMANDS
June O1.1QA3
FUmD1U General Fund $47/445.70
FUND14 Sower 185.92
FUND2O Liability Insurance 6010.90
FUND21 Gas Tax $10.699.28
FUND24 Measure $33675
FUND25 LLMD *20.458.80
FUND28 P.VKParks Department $278.07
FUND32 P.W.Parkway Development $1.76871
FUND3G C.F.D.#2 $2.02680
FUmD37 C.FD.#3 $1.000.00
FUmD3A Flood Control $1778
FUND4O Vehicle Replacement $2.237.52
FUND47 Water Capital Improvement Fund $10.572.14
FUmD5O Water Fund $26.289,00
FUNDGS Trust Fund $188.64595
FUND86 Asset Forfeiture $10,823.63
FUmO67 Fire Mitigation $537.55
FUNDA2 SnbobmDebt Service $273.75
FUND86 RDA^SonJmcintu $38.843.67
FUNOAQ Low -Mod Income Housing $580.54
PAYROLL $155.676�88
TOTAL $524,817.54
'DA
STAFF REPORT
TO: Honorable Mayor and Members of the
FROM: Dave Anderson, Assistant to the City Manager
Via Pamela S. Easter, City Manager
DATE: June 1, 1993
SUBJECT: Community Development Block Grant (CDBG
Agreements - Urban Qualification 1994-1996
RECOMMENDATION
Approve CDBG Cooperation Agreements covering the years 1994-96.
City Council
ree Year Cooperation
BACKGROUND
Riverside County is assembling its 1994-1996 CDBG Cooperation Agreements. The
City of San Jacinto has participated in this program for the last 19 years. Every three
years the City of San Jacinto has requested to enter into a cooperation agreements
with the County of Riverside to participate for the upcoming three year cycle. This
agreement covers the terms and conditions of the Cities participation in the CDBG
program for the 20th, 21st, and 22nd program years.
8
10
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
COOPERATION AGREEMENT
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS IMPLEMENTING
THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974
AS AMENDED BY
THE HOUSING AND URBAN RURAL RECOVERY ACT OF 1983
COUNTY OF RIVERSIDE of the State of California,
hereinafter referred to as "COUNTY", and City of San Jacinto, an
incorporated municipality within the geographical boundaries of
the COUNTY, hereinafter referred to as "CITY", mutually agree as
follows:
1. GENERAL.
The Housing and Community Development Act of 1974, as
amended by the Housing and Urban Rural Recovery Act of 1983, and as
amended by the Cranston -Gonzales National Affordable Housing Act
(Public Law 101-625) hereinafter referred to as the "Act", provides
that grant funds may be used for the development of viable urban
communities by providing decent housing and a suitable living
environment and by expanding economic opportunities principally for
persons of low and moderate income.
COUNTY is qualified as an "Urban County" under the Act.
CITY, by executing this Agreement, hereby gives notice of its
election to participate in an Urban County Community Development
Block Grant program, hereinafter referred to as "CDBG programs".
Furthermore, COUNTY is hereby authorized to carry out activities
which will be funded by Community Development block Grants from
federal fiscal Years 1994, 1995 and 1996 appropriations and from
any program income generated by the expenditure of such funds.
COUNTY and CITY hereby agree to cooperate or to assist
1
2
5
6
7
8
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
in undertaking community renewal and lower income housing
assistance activities, specifically urban renewal and publicly
assisted housing.
2. TERM.
The term of this Agreement shall be for not less than a
period of three (3) years commencing on the date specified below
and extending through the federal fiscal years FY 1994, FY 1995
and FY 1996.
3. PREPARATION OF FEDERALLY REQUIRED FUNDING
APPLICATIONS.
COUNTY, by and through its Economic Development Agency,
subject to approval of COUNTY's Board of Supervisors, shall be
responsible for preparing and submitting to the Department of
Housing and Urban Development, hereinafter referred to as "HUD",
in a timely manner those reports and statements required by the
Act and the federal regulations promulgated by HUD to secure
entitlement grant funding under the CDBG program.
4. COMPLIANCE WITH FEDERAL STATUTES. REGULATIONS AND
OTHER APPLICABLE STATUTES, REGULATIONS AND ORDINANCES.
(a) COUNTY and CITY will comply with the applicable
provisions of the Act and those federal regulations promulgated
by HUD pursuant thereto, as the same currently exists or may
hereafter by amended. (104(b) of Title I; Title 42 United States
Code §5301, et seq., and Title 24 Code of Federal Regulations
25 Part 570.) In addition, COUNTY and CITY will comply with Title VI
26 of the Civil Rights Act of 1964 (42 U.S.C. §§3601, et seq.); the
27 Fair Housing Act; Cranston -Gonzales National Affordable Housing Act
28
(Public Law 101-625); Section 109 Title I of the Housing and
4
5
7
8
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Community Development Act of 1974 (42 U.S.C.-§5309); Executive
Order 11063, as amended by Executive Order 12259; Section 109 of
the Act of the National Environmental Policy Act of 1969 (42 U.S.C.
S§4321, et seq.); the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970 (42 U.S.C. §§4630, et
seq.) and any other federal or state statute or regulation that is
applicable to use of entitlement grant funds.
(b) COUNTY and CITY shall:
1. Meet the citizen participation requirements. of
570.301(a)(2) and provide citizens with:
A. the estimate of the amount of CDBG funds
proposed to be used for activities that will benefit
persons of low and moderate income; and
B. a plan for minimizing displacement of
persons as a result of activities assisted with CDBG
funds and to assist persons actually displaced as a
result of such activities.
(c) CITY shall follow a detailed citizen
participation plan which:
1. provides for and encourages citizen
participation, with particular emphasis on participation by
persons of low and moderate income who are residents
of slum and blighted areas and of areas in Which funds
are proposed to be used, and provides for participation
of residents in low and moderate income neighborhoods;
2. provides citizens with reasonable and timely
access to local meetings, information and records
3
1
7
relating to the grantee's proposed use of funds, as
required by the regulations of the Secretary, and relating
to the actual use of funds under the Act;
3. provides for technical assistance to groups
representative of persons of low and moderate income that
request such assistance in developing proposals with the level
and type of assistance to be determined by the
grantee;
9 4. provides for public hearings to obtain citizen
10 views and to respond to proposals and questions at all stages of
11 the community development program, including at least the
12 development of needs, the review of proposed activities and
13 review of program performance, which hearings shall be held after
14 adequate notice, at times an locations convenient to potential or
15 actual beneficiaries, and with accommodation for the
16j handicapped;
17
5. provides for a timely written answer to written
18 complaints and grievances, within 15 working days where
19 practicable; and
20 6. identifies how the needs of non-English speaking
21 residents will be met in the case of public hearings where a
22 significant number of non-English speaking residents can be
23 reasonably expected to participate.
24 (d) CITY shall develop a community development plan,
25 for the period of this Agreement, that identifies community
26 development and housing needs and specifies both short and
27 long-term community development objectives that have been
28
4
3
4
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
developed in accordance with the primary objective and
requirements of the Act.
(e) CITY is subject to the same requirements
applicable to subrecipients, including the requirement for a
written agreement set forth in 24 CFR 570.503.
(f) CITY certifies, to the best of its knowledge,
and belief, that:
1. No Federal appropriated funds have been paid or
will be paid, by or on behalf of the CITY, to any person for
influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into
of any cooperative agreement, and the extension, continuation,
renewal, amendment or modification of any Federal contract,
grant, loan or cooperative agreement.
2. If any funds other than Federally appropriated
funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress -in connection
with this Federal contract, grant, loan or cooperative agreement,
the undersigned shall complete and submit . standard Form-LLL,
"Disclosure Form to Report Lobbying," in accordance with its
instructions.
3. The CITY shall require that the language of this
4
5
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
certification be included in the award documents for all
subawards at all tiers (including subcontracts, subgrants, and
contracts under grants, loans, and cooperative agreements) and
that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of
fact upon which reliance was placed when this transaction was made
or entered into.
(g) CERTIFICATION REGARDING POLICY PROHIBITING USE
OF EXCESSIVE FORCE.
In accordance with Section 519 Public Law 101-144,
(the 1990 HUD Appropriations Act), the CITY certifies that: It
has adopted and is enforcing a policy prohibiting the use of
excessive force by law enforcement agencies within its
jurisdiction against any individuals engaged in non-violent civil
rights demonstrations, and that it has adopted and is enforcing
applicable State and local laws against physically baring entrance
to or exit from a facility or location which is the subject of such
non-violent civil rights demonstrations within jurisdictions.
(h) The City and County agree that Community
Development Block Grant funding for any activities
in or in support of any cooperating City, that does
not affirmatively further fair housing within its
own jurisdiction, or that impedes the County's
action to comply with its fair housing
certification is prohibited.
5. COMPLIANCE WITH POLICY AND PROGRAM OBJECTIVES.
Policy and program objectives as required by applicable
6
1
3
4
5
6
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
federal regulations or for the efficient administration of the
CDBG program will be adopted by COUNTY's Board of Supervisors.and
COUNTY and CITY will adhere to said policy and program
objectives.
6. SUPPLEMENTAL AGREEMENT.
For each Fiscal year during the term of this Agreement,
COUNTY and CITY shall enter into a Supplemental Agreement that
will have a term coinciding with a Program Year and enumerate the
project(s) CITY will implement with its entitlement funds. Said
Supplemental Agreement will set forth the time schedule for
completion of said project(s) and any funding sources, in
addition to entitlement funds, that will be used in completing the
project(s). If substantial compliance with the completion
schedule, due to unforeseen or uncontrollable circumstances,
cannot be met by CITY, the schedule for the project(s) may be
extended. If substantial progress toward drawdown of funds
is not made during the term of the Supplemental Agreement, the
entitlement funds associated with the project(s) may be
reprogrammed by COUNTY after appropriate notice is given
CITY.
COUNTY's decision not to extend the completion schedule
associated with the project(s) or to reprogram the entitlement
funds associated with the project(s) will not excuse CITY from
complying with terms of this Agreement.
7. DETERMINATION OF PROJECTS TO BE FUNDED AND
DISTRIBUTION OF ENTITLEMENT FUNDS.
CITY will, prior to the commencement of a Program Year,
7
4
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
designate those projects that it desires to implement with. its
entitlement funds said designation to comply with statutory and
regulatory provisions governing citizen's participation. Said
designation is to be reviewed by the COUNTY's Economic
Development Agency to determine that the project is eligible
under federal regulations for funding and consistent with both
federal and COUNTY policy governing use of Community Development
Block Grant (CDBG) funds.
COUNTY's Board of Supervisors will, consistent with
Paragraphs 3, 4, 5, 6 and 7 of this Agreement determine the
distribution and disposition of all CDBG funds received by COUNTY
pursuant to the Act.
8. COMMUNITY DEVELOPMENT BLOCK GRANT MANUAL.
CITY warrants that those officers, employees and agents
retained by it and responsible for implementing those projects
funded by CDBG funds have received, reviewed and will follow the
Community Development Block Grant Manual that has been prepared
by COUNTY and, by this reference, said Manual is incorporated
herein and made a part hereof.
9. REAL PROPERTY ACOUIRED OR PUBLIC FACILITY
CONSTRUCTED WITH CDBG FUNDS.
When CDBG funds are used, in whole or in part by CITY
to acquire real property or to construct a public facility, CITY
will comply with the National Environmental Policy Act of 1969
(42 U.S.C. §§4321, et seq.), the California Environmental Quality
Act (Cal. Pub. Resources Code §§21000, et seq.), the Uniform
Relocation Assistance and Real Property Acquisition Policies Act
8
1
2
3
8
9
10
11
12
13
14
15
16
7
18
19
20
21
22
23
24
25
26
27
28
of 1970 (42 U.S.C. 5§4630, et seq.), California Government Code
Sections 7260 et seq., as those Acts may be amended from time to
time and any federal or state regulations issued to implement the
aforementioned laws, and the Comprehensive Housing Affordability
Strategy, and the Housing Plan for the Community Development Block
Grant Program adopted by COUNTY.
In addition, the following is to occur:
(1) Title to the real property shall vest in CITY;
(2) the real property will be held by or the constructed
facility will be maintained by the CITY for a minimum period of
five (5) years;
(3) while held by CITY, the real property or the
constructed facility is to be used exclusively for the purpose for
which acquisition or construction was originally approved by
COUNTY;
(4) CITY shall provide timely notice to COUNTY of any
action which would result in a modification or change in the use of
the real property purchased or improved, in whole or in part, with
CDBG funds from that planned at the time of acquisition or
improvement, including disposition.
(5)
Written approval from COUNTY must be secured if
the property or the facility is to be put to an alternate use
that is or is not consistent with federal regulations governing
CDBG funds;
(6) Should CITY desire during the five (5) year period to
use the real property or the constructed facility for a purpose not
consistent with applicable federal regulations governing CDBG
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funds or to sell the real property or facility, then:
(a) If CITY desires to retain title, it will have to
reimburse either COUNTY or the federal government an amount that
represents the percentage of current fair market value that is
identical to the percentage of current fair market value that is
identical to the percentage that CDBG funds comprised monies paid
to initially acquire the property or construct the facility; or
(b) if CITY sells the property or facility or
is required to sell the property or facility, CITY is to
reimburse either the COUNTY or the federal government an amount
that represents the percentage or proceeds realized by the sale
that is identical to the percentage that CDBG funds comprised
monies paid to initially acquire the property or construct the
facility. This percentage amount will be calculated after
deducting all actual and reasonable cost of sale from the sale
proceeds.
10. DISPOSITION OF INCOME GENERATED BY THE EXPENDITURE
OF CDBG FUNDS.
CITY shall inform COUNTY of any income generated by the
expenditure of CDBG funds receiveC by CITY from COUNTY's. CITY
may retain any program income so generated. Any and all program
income may only be used for eligible activities in accordance
with all CDBG requirements, including all requirement's for
citizen participation.
COUNTY has the responsibility for monitoring and
reporting to HUD on the use of any such program income, thereby
requiring appropriate record keeping and reporting by CITY as may
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be needed and requested by COUNTY.
In the event of a change in status of CITY or the
close-out of funds governed by of this Cooperation Agreement, any
and all program income that is currently on hand or received
subsequent to the change in status of close-out shall be paid to
COUNTY.
11. TERMINATION.
This Agreement may not be terminated by either CITY or
COUNTY, nor may the CITY or COUNTY withdraw from this Agreement
or any of the terms of this Agreement.
12. FORMER AGREEMENTS UTILIZING COMMUNITY DEVELOPMENT
BLOCK GRANT FUNDS BETWEEN COUNTY AND CITY.
All agreements between CITY and COUNTY'S regarding the
use of CDBG funds for fiscal years 1975-76 through 1992-93 and
any supplemental agreements thereunder, shall remain in full
force and effect. If the language of this Agreement is in
conflict or inconsistent with the terms of any prior said
agreements between CITY and COUNTY, the language of this
Agreement will be controlling.
13. LIABILITY.
COUNTY shall assume no liability for the negligence of
CITY or of any officer, employee or agent thereof, and CITY shall
hold COUNTY free and harmless from any loss, damage or liability
that may arise out of the performance of this Agreement.
CITY shall indemnify COUNTY'S in the amount of any CITY
expenditure under this Agreement which is determined by HUD to be
improper, if such amount is charged against the COUNTY or
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withheld from COUNTY'S share of funds under the Act.
CITY shall assume no liability for the negligence of
COUNTY or of any officer, employee or agent thereof, and COUNTY'S
shall hold CITY free and harmless for any loss, damage or
liability that may arise out of the performance of this
Agreement.
COUNTY shall indemnify CITY in the amount of any COUNTY'S
expenditure under this Agreement which is determined by HUD to be
improper, if such amount is charged against the CITY or withheld
10 from CITY'S share of funds under the Act.
11 Dated: , 1993
12 ATTEST:
13 GERALD A. MALONEY
Clerk of the Board COUNTY OF RIVERSIDE
By: By:
Deputy Chairman, Board of Supervisors
ATTEST: CITY OF BANNING
By: By:
,City Clerk Chief Executive Officer, Mayor
COUNTY COUNSEL CERTIFICATION
The Office of the County Counsel hereby certifies that
the terms and provisions of this Agreement are fully authorized
under state and local law and that the Agreement provides full
legal authority for the COUNTY to undertake or assist in
undertaking essential community development and housing
assistance activities specifically urban renewal and publicly
assisted housing.
WILLIAM C. KATZENSTEIN
County Counsel
By:
12
Deputy
NDA 5•
STAFF REPORT
To Honorable Mayor and Council Members
From: Nathaniel Holmes lll, Acting as Chief of Police
Via: Pamela S. Easter, City Manager
Date. June 1, 1993
Subject: Purchase of Portable ;Radios for Police Department
Recommendation: Approve a Lease Purchase Agreement to
Obtain Portable Police Radios.
Fiscal impact: There will be a four year cost of approximately
$9, 160.00 per year for the lease purchase. This will not impact
the General Fund as it will be expended from Asset Forfeiture
Funds based upon their continued availability.
Background:
The last purchase of portable radios for the police department occurred
approximately 5 years ago. This purchase was two fold in that it augmented
existing radios to allow for additional coverage and was to replace radios
which had become intermittent in their reliability.
The radios which were on hand at the time of the last purchase are now
approximately 10 years old and have become almost completely unreliable:
Additionally some of the radios purchased 5 years ago, have reached a point
where they can not be counted upon, in every instance, to function when
they are needed.
The existing portable radios would not be disposed of but would be made
available to non -emergency response personnel. These radios could then be
used for public works, police and fire explorers, the citizen patrol, support
staff within the police department, and volunteers who may have a need for
field communication ability.
MOTOROLA
Communications and Electronics inc.
NEW LEASE RATES ***
SAN JACE\ITO POLICE DEPT.
ORDER TOTAL
DOWN PYMT.
BALA.NLE,
MQNTHLY PAYM
36 MONTHS 982.64
48 MONTHS 762.58
$ 3 , 75.61
0.00
$ 31,975.61
* A.P.R. IS 6,687c FOR 36 MONTHS
* A.P.R. IS 6.79% FOR 48 MONTHS
44 DOWN PAYMENT NOT REQUIRED
EQUIPMIE.NT IS OWNED AT END OF LEASE
MAY 26, 1993
Address Reply te:
170 icwa Avenue
Sue 190
P.lversice, OA 92,507
i714'1 781-7600
MOTOROLA
Communications and Electronics Inc.
SAN JACINTO POLICE DEPT.
A'TTN: LT. DENNIS WARNER
MT 2000 PORTABLE RADIO
OTY DESCRIPTION
24 MT 2000 Portable "A4"
48 channel capable
L.E.D. read-out
Auto Scan
Alpha mode naming
Zoned operation
Belt Clip
UNIT
1095.00
Address Reply to:
1700 Iowa Avenv-
St,Alie 1c,0
verilne, CA 92537
7141 7a1•76c
EXTENDED
$ 26,280.00
4 N'TN1177 6 UNIT CHARGER 641.25 2,565.00
NMN6193 SPEAKER MICROPHONE 76.00 608.00
EQUIPMENT TOTAL $ 29.453.00
SALES TAX 2,282.61
DELIVERY 240.00
GRAND TOTAL $ 31.975.61
DELIVERY 1 WEEK A.R.O.
Quote prepared by: Steve Mason
May 26, 1993
STAFF REPORT
AGENDA
'Mayor Hafliger and Members of the`City ,Council
FROM: Brian McNabb, Director of Community Development
'Via Pamela S.' Easter, City Manager
DATE: June 1, 1993
S17BJECT: Appeal of Planning. Commission. denial of placement of a fence'in a
prohibited location.
APPLICANT; isidro,and Connie Guzman
369 N. Wateka Street
BACKGROUND
On May 18, 1993, City Council continued action on this item and scheduled it for public
hearing. That action was recommended by the City Attorney, after a review of the Fence
Ordinance and the Zoning Ordinance, so as not to violate the due process of area.
residents. Staff has subsequently published notice in the newspaper and provided notice
to all property owners within 300 feet of the site.
On May 12, 1993, the Planning Commission directed Staff to review and revise the Fence
Ordinance to eliminate any ambiguities that may exist. The Commission directed review
of the Fence Ordinance as numerous appeals of Staff denials of front yard fencing have
been submitted to Commission. The Commission has indicated that the prohibiting front
yard fencing may be too restrictive and unrealistic for San Jacinto. Additionally, the
Commission directed Staff to standardize the appeal process between the Fence and
Zoning Ordinances.
The Fence Ordinance, as currently written, and the. Zoning Ordinance both discuss issues
of extenuating circumstances to allow the erection of a fence in a prohibited location. The
City Attorney has advised that the process delineated in the Zoning Ordinance takes
precedence over the process prescribed in the Fence Ordinance. As such, to approve
a fence in a prohibited location specific findings must be made. The required findings are
as follows:
That special conditions and circumstances exist which are: peculiar to the land
structure, or building involved and which are' 'not -applicable applicable to other lands
structures, or buildings, in the same district.
That strict oriiteral-interpretation of the provisions of this',Ordinance would result
in practical difficulty or unnecessary physical hardship or would ` deprive the
'applicant of rights commonly enjoyed by other properties in the same district under
the terms of this ordinance.
City Council Staff Report
June 1, 1993
Page No. 2
3. The special circumstances do not result from the actions of the applicant.
That granting the variance requested will confer on the applicant any special
privilege that is denied by this Ordinance to other lands, structures, or buildings in
the same district.
STAFF REPORT
TO: Mayor Hafliger and Members of the City Council
FROM: Brian McNabb, Director of Community Development
DATE: May 18, 1993
SUBJECT: Appeal of Planning Commission denial of application requesting placement
of a fence in a prohibited location. ORDINANCE 877 (FENCE
REGULATIONS)
APPLICANT: Isidro and Connie Guzman
369 N. Wateka Street
San Jacinto
NEIGHBORHOOD: Ramona
DESCRIPTION
The applicant is appealing the Planning Commission denial of a 42" chain link fence
proposal in the front setback on Wateka Street.
This item was on the Planning Commission agenda two times before it was denied on April
14, 1993. Planning Commission's denial is based upon Ordinance 877 Section 4.1.3 which
prohibits fencing between the front setback line and the street.
If the City Council finds that extenuating circumstances do exist, it can grant the applicant
permission to construct a fence of no more than 42" in height within the front setback.
BACKGROUND
Applicants Isidro and Connie Guzman's original application to construct a fence on the front
property line was denied by staff in accordance with Ordinance 877. The applicant then
appealed staffs denial to the Planning Commission. The Planning Commission found that
no extenuating circumstances existed and denied the appeal. The applicant is now appealing
Planning Commission's denial to the City Council. The property owner feels that extenuating
circumstances do exist which warrant the placement of a fence in a prohibited location.
The applicant has erected the fence without planning approval or a building permit. At the
date of the applicants original submittal the fence had not been erected. The fence is now
existing and it should be noted that the applicant was fully aware of the fence ordinance
prior to its actual construction.
Isidro & Connie Guzman
369 N. Wateka St.
San Jacinto, Ca 92581
(909)654-7106
San Jacinto City Council
c/o Laurie Mora
312 E. Main Street
San Jacinto, Ca 92583
April 29, 1993
SUBJECT: CITY COUNCIL APPEAL TO PLANNING COMMISSION DENIAL FOR
FENCE CONSTRUCTION AT 369 N. WATEKA STREET
Dear City Council:
We are the property owners/residents of 369 N. Wateka Street. On
January, 1993 we decided to install a chain link fence in front of
our house, so our children could have more area to play outside the
house and still be safe from the dangers of the street. We applied
for our fence permit and it was denied by staff, because under the
current City Ordinance #877, the City does not allow construction
of residential fences unless 50% of the neighboring residences on
the same side of the street have the same type of fence.
We appealed this decision to the Planning Commission on February
10, 1993, a copy of our appeal letter is enclosed for your
reference and consideration. We were unaware that we needed to be
present at the Planning Commission meeting and we did not attend.
At this meeting the Planning Commission continued this item to
March 10, 1993, to allow us to be present.
On March 10, 1993, the Planning Commission and City Council had a
joint meeting. Our appeal was in the agenda as Item No. 5.1, I was
attending mandatory classes for my girl's first communion and I was
unable to attend, my husband who was sick that day was present at
the meeting. David Solorio who was also present at the meeting,
talked to my husband and told him to go home and that he would
notify him of the Council's action on his case. Therefore, my
husband left the meeting and he was unable to expose our case to
the Commissioners and Council Members.
After this misunderstanding, Tim Hults contacted me by telephone to
tell me the City was going to allow us to take our appeal to the
Council. We had already planned our spring vacation to Rosarito,
and had made all the arrangements for the same, I told Tim "never
mind" as we couldn't be at this meeting because of our plans.
We went ahead and erected our chain link fence after talking to our
neighbors. They felt the City was being unfair to us, they see how
good we keep our place and how proud we are of it too. After this
chain link fence our neighbors came over and complimented us on its
looks, and none of them object it.
Our children enjoy playing in the front yard, before they were only
allowed to play in the back yard. When we are away from home, we
feel more confident about leaving our house alone, and we do not
have people stepping in our lawn any more.
We might have done the wrong thing by installing the fence without
your permission, but after all the frustrations and
misunderstandings we had we decided to do it. We are requesting
your consideration of our case and asking you to allow us to keep
our front fence for the safety of our children and security of our
belongings and peace of mind.
Sincerely,
MEMORANDUM
5:/
TO: Chaiiidan Rutledge and Members of the Planning Commission
FROM: Jeff Cherry-, Planner I
DATE: April 14, 1993
SUBJEC1': Appeal of Staff denial of application requesting placement of a fence
in a prohibited location.
Isidro and Connie Guzman were on the Planning Commission Agenda last month at the
March 10, 1993 meeting. At that time Mr. Guzman was in attendance prior to the onset of
the meeting. Through a misunderstanding Mr. Guzman was told that his presence would not
be necessary and he left the meeting before his case was beard. Because of this
misunderstanding the appellant was deprived of his opportunity to present and defend his
case to the Planning Commission.
At this time staff has put the appeal of Isidro and Connie Guzman back on the agenda in
order to permit them the opportunity to present their case and answer any questions that
the Commission might have.
STAFF REPORT
TO: Chairman Rutledge and Members of the Planning Commission
FROM: Jeff Cherry, Planner I
via Brian McNabb, Director of Community Development
DATE: February 10, 1993
SUBJECT: Appeal of Staff denial of application requesting placement of a fence in a
prohibited location. ORDINANCE 877 (FENCE REGULATIONS)
APPLICANT: Isidro and Connie Guzman
369 N. Wateka Street
San Jacinto
DESCRIPTION
The applicant is appealing the staff denial of a 42" chain link fence proposal in the front
setback on Wateka Street.
Staffs denial is based upon Ordinance 877 Section 4.1.3 which prohibits fencing between the
front setback line and the street. Section 4.1.3 also provides for an appeal process which
includes appealing a denial to the Planning Commission.
However if the Planning Commission finds that extenuating circumstances do exist, it can
grant the applicant permission to construct a fence of no more than 42" in height within the
front setback. Staff can only approve front yard fencing subject to the following:
"Normally, an exemption shall only be granted for fencing along side lot lines. However
where fencing on more than 50% of the lots on the same side of the street in a block
containing fencing in a prohibited location, the Community Development Director shall
allow confoiuiance with existing fencing."
As noted in the applicants letter, the property is not on the corner, but instead next to a
vacant lot which is on a corner. The problem is the result of a large amount of pedestrian
traffic, to schools and parks etc. in the area cutting a pathway through the lot and disturbing
the property and privacy of the applicants.
BACKGROUND
Applicants Isidro and Connie Guzman originally submitted an application to construct a
fence on the front property line which was denied by staff in accordance with Ordinance
877. The applicant is now appealing staffs' denial to the Planning Commission. The property
owner feels that extenuating circumstances do exist which warrant the placement of a fence
in a prohibited location. In a letter which is attached the applicant cites numerous instances
of theft and vandalism and at this point is concerned about their own personnel safety and
privacy.
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AGE D
STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM:
Via:
Dave Anderson, Assistant to the City Manager
Pamela S. Easter, City Manager
DATE: June 1, 1993
SUBJECT: OK & ASSOCIATES ADJUSTMENT OF RATES
AND RESOLUTION OF PENDING ISSUES
RECOMMENDATION:
Open the Public Hearing, take testimony, and continue the Public Hearing until the
July 20, 1993 City Council meeting.
BACKGROUND:
In preparing for this Public Hearing, it was concluded by City staff that this issue i
not yet ready for Council action. The Public Works sub -committee met with
representatives of OK and Associates on May 25. Staff will meet with OK and
Associates again to resolve several outstanding issues. The Public Works sub-
committee will meet once again in mid June and will forward its recommendations to
the full Council at its July 6 meeting. Therefore, it was concluded that we would
request that the City Council continue the Public Hearing on this issue until the
Council's July 6, 1993 meeting.
s
A.
STAFF REPORT
TO: Honorable Mayor and Membersof the City Council-
FROM: John Townsel, Water Superintendent
VIA: Pamela Easter, City Manager
DATE: 6/1/93
SUBJECT: Purchase of Water Treatment Plant
Recommendation:
Approve the purchase of (1i Iron/Manganese removal plant from the
Hungerford & Terry Water Treatment Company in the amount not to'
exceed $229,500.00
Background:
The drinking water being pumped from the San Jacinto aquifer is
considered to be of very high quality. Unfortunately, this water
does contain an objectionable amount of iron and manganese; which
can cause staining and odor problems for our water customers.
During the month of May, 1992, the City began producing water
from the Grand Ave. Well that was virtually free of iron and
manganese. This was accomplished by utilizing an iron removal
system manufactured by the Hungerford & Terry Water Treatment
Company. The Water Department wishes to install a second
facility utilizing the exact same technology as our Grand Ave.
Plant.
The new treatment plant will be located at the City's "Bath"
well, which serves the eastern half of the City's water service
area. We are confident that the results from this plant will be
just as dramatic as those of the Grand Ave. Plant.
Timetable:
Hungerford & Terry will have the system delivered to San Jacinto
before the end of the year. Construction of the building and
piping should take about six weeks. Our start-up goal is
February of 1994.
Funding:
The monies needed for this project will be taken from the water.
bond sales revenues. Acct.# 50-9000-5400
\GE DAIL.
STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Dave Anderson, Assistant to the City Manager
Via Pamela S. Easter, City Manager
DATE: June 1, 1993
SUBJECT: JOINT RECYCLING PROGRAM UPDATE
BACKGROUND:
At the Council's joint meeting with the Hemet City Council on May 11, 1993, it was
agreed by both City. Councils that a Joint Sub -Committee, consisting of those
Councilmembers on the Joint Powers Agreement Sub -Committee, would meet prior to
Hemet's City Council meeting of May 25th. A meeting was held on May 25th, and a
summary of the meeting is attached for your review.
It is anticipated that the Hemet City Council will be considering a revised Joint
Powers Authority structure at their first meeting in June.
RECYCLING MEETING
May 25, 1993
Present: Pat Williams, Pam Easter, Jim Cox, Dave Anderson, Dave
Schroeder, Lori Van Arsdale, Joe Guzzetta, Steve Temple,
Bob Farni, John Herrera, Jocye Marshall, Rocky Cams
ORGANIZATIONAL STRUCTURE
The committee discussed providing a joint recycling program for
Hemet and San Jacinto with two modifications of the proposed JPA
agreement:
1) The authority would be governed by a ten-member board
consisting of all five council members from each city. Any matters
will require approval of three members from each city. A four-
member committee, consisting of two council members from each city
will serve as an advisory committee to the Board.
2) The JPA agreement currently provides that either city can end
participation in the JPA with one year's notice. It is recommended
that during the first year either city be able to withdraw with
less than one year's notice, but allowing for necessary wind down.
FUNDING OF DEPRECIATION, OVERHEAD, AND PAYMENT-IN-LIEU-OF-TAXES
(PILOT)
The committee recommends fully funding the payment-in-lieu-of-tax
and reducing depreciation correspondingly. It also recommends fine
tuning the overhead charges to assure that San Jacinto and Hemet
receive appropriate reimbursement for costs.
FUTURE STEPS
It is the recommendation that the two cities approve the JPA with
the above changes. Staff will consider detailed technical issues
such as staffing issues, disposition of equipment if the JPA
agreement is terminated, customer service handling, etc. They will
also prepare a three to five year forecast of costs and revenues.
PARTICIPATION IN PROGRAM BY BOTH CITIES
It was noted that each city may be able to lend expertise in
various aspects of the program such as personnel management, public
education, etc.