HomeMy WebLinkAboutAgenda - Agenda Packets - Regular Meeting 1/5/1993AGENDA
SAN JACINTO CITY COUNCIL
AND THE CITY COUNCIL SITTING AS THE
REDEVELOPMENT AGENCY AND
INDUSTRIAL DEVELOPMENT AUTHORITY
DATE: January 5, 1993
TIME: 7:30 P.M.
PLACE: COMMUNITY CENTER
625 South Pico
San Jacinto, California
1.0 CALL TO ORDER
Roll Call
Moment of Silence for Reflection
Pledge of Allegiance
2.0 REDEVELOPMENT AGENCY
3.0 SPECIAL PRESENTATIONS
3.1 Proclamation - Law Enforcement Explorer Post 347
4.0 PUBLIC COMMENTS
Any person may address the Council on any subject pertaining to city business not
listed on the agenda, during this portion of the meeting. A limitation of three (3)
minutes shall be set for each person desiring to address the Council.
5.0 CONSENT CALENDAR
All matters listed under Consent Calendar are considered to be routine and will be
enacted by one motion by the City Council in the form listed.
There will be no separate discussion on these items prior to the motion unless
members of the City Council, staff or the public requests specified items to be
removed and/or discussed.
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Anyone wishing to discuss a Consent Calendar item should come forward, upon
invitation of the Mayor, state their name, address and the Consent Calendar item
number. Speakers should limit comments to three minutes.
5.1 Minutes of Regular Meeting of December 15, 1992
RECOMMENDATION: Approve the Minutes of the Regular Meeting of
December 15, 1992, as presented.
5.2 Warrant Register
RECOMMENDATION: Approve Warrant No. 30963 through 31106
dated December 31, 1992 in the amount of $490,961.33 and payroll
check numbers 21472 through 21578 dated December 18, 1992.
5.3 Treasurer's Report - November 1992
RECOMMENDATION: Receive and file.
5.4 Claim - Alexander Vallejo Jr.
RECOMMENDATION: Approve the claim of Alexander Vallejo, Jr. in
the sum of $1,646.00 as settlement in full of all claims.
5.5 Second Reading Ordinance No. 971 - Regulating Food Establishments
RECOMMENDATION: Waive the reading in full and read by title only,
and adopt (Second Reading) Ordinance No. 971, Regulating Food
Establishments
ORDINANCE NO. 971
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO,
CALIFORNIA, ADOPTING RIVERSIDE COUNTY ORDINANCE NO. 492.7
INCLUDED HEREIN AS EXHIBIT "A" TO ALLOW THE COUNTY DEPARTMENT OF
ENVIRONMENTAL HEALTH TO REGULATE FOOD ESTABLISHMENTS AND
RESTAURANTS IN THE CITY AND REPEALING THE PREVIOUS ORDINANCES
RELATED THERETO
5.6 Second Reading Ordinance No. 972- Zoning Ordinance Amendment 7-
92
RECOMMENDATION: Waive the reading in full and read by title only,
and adopt (Second Reading) Ordinance No. 972, approving the Change
of Zone Amendment 7-92.
ORDINANCE NO. 972
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO,
CALIFORNIA APPROVING ZONING ORDINANCE AMENDMENT AMENDING
ORDINANCE 340 OF THE CITY OF SAN JACINTO
5.7 Second Reading Ordinance No. 973- Trip Reduction Ordinance
RECOMMENDATION: Waive the reading in full and read by title only,
and adopt (Second Reading) Ordinance No. 973, approving the Trip
Reduction Ordinance.
ORDINANCE NO. 973
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO,
RELATING TO MOBILE SOURCE AIR POLLUTION REDUCTION THROUGH
REDUCING MOTOR VEHICLE TRIPS AND MOTOR VEHICLE MILES TRAVELED
5.8 Change Order #1 - Park Hill Tank and Transmission Main
RECOMMENDATION: Approve Change No. 1, in the amount of
$74,602.98, to the Park Hill Tank and Transmission Main project
contract with Advance Tank.
5.9 Notice of Completion (Ramona Expressway Rehabilitation)
RECOMMENDATION: Approve and accept the pavement
improvements on Ramona Expressway between Sanderson Avenue and
State Street and authorize the City Clerk to file a Notice of Completion.
5.10 Resolution to Establish a Program That Allows Restricted Use Of
Temporary Off -Site Real Estate Directional Signs
RECOMMENDATION: Consideration of a Resolution to establish
program guidelines that will allow the limited use of Temporary Off -site
Directional Real Estate Signs.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO,
CALIFORNIA, OF INTENTION TO ALLOW TEMPORARY OFF SITE REAL ESTATE
DIRECTIONAL SIGNS AT SELECTED LOCATIONS AS IDENTIFIED IN EXHIBIT "A"
ATTACHED HERETO
5.11 Records Management & Retention Program
RECOMMENDATION: Adopt Resolution No. establishing a Records
Management Program and Records Retention Schedule and repealing
all former resolutions in conflict.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO,
CALIFORNIA, ESTABLISHING POLICIES FOR RECORDS MANAGEMENT,
INCLUDING A UNIFORM FILING SYSTEM, A RETENTION SCHEDULE AND A
ONE TIME DISPOSAL OF RECORDS
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5.12 Revised Threshold for Determining Timing of Public Improvements
RECOMMENDATION: Waive the reading in full and read by title only,
and introduce (First Reading) Ordinance No.
ORDINANCE NO. 6\aq
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO,
CALIFORNIA, AMENDING CHAPTERS 12 AND 15 OF THE MUNICIPAL CODE,
SECTIONS 12.08.020, 12.08.060 AND 15.04.010 RELATED TO TIMING AND
EXEMPTION OF PUBLIC IMPROVEMENT CONSTRUCTION
5.13 Tract 23790 Reduce/Release of Bonds (Community Bank - formerly
Friedman Homes)
Location: South of Evans Street, and east of Los Rosas Road with
Specific Plan 1-88
RECOMMENDATION: Reduce/Release the following bonds for Tract
23790. Release Bond #985387S (Street Improvements) in the amount
of $160,208.00, Reduce Bond #985388S (Water Improvements) from
$56,615.00 to $28,308.00, Reduce Bond #985389S (Sewer
Improvements) from $58,659.00 to $29,329.00, Release Bond #985391S
(Monument Bond) in the amount of $5,500.00.
5.14 Tract 23791 Reduce/Release of Bonds (Community Bank - formerly
Friedman Homes)
Location: South of Evans Street and west of Old Mountain Avenue with
Specific Plan 1-88
RECOMMENDATION: Reduce/Release the following bonds for Tract
23791. Reduce Bond #985392S (Street Improvements) from
$209,281.75 to $136,33.00, Reduce #985393S (Water Improvements)
from $74,650.00 to $26,127.00, Reduce Bond #985394S (Sewer
Improvements) from $71,817.00 to $35,909.00, Release Bond #985396S
(Monument Bond) in the amount of $5,300.00.
5.15 Amendment to Council Rules and Procedures
RECOMMENDATION: Adopt Resolution No. amending the City
Council Rules of Procedure, and repealing the former rules contained in
Resolution No. 2023.
RESOLUTION NO. (i\
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO,
CALIFORNIA, REPEALING RESOLUTION NO. 2023 AND APPROVING AMENDED
RULES OF PROCEDURE FOR COUNCIL MEETINGS AND RELATED FUNCTIONS
AND ACTIVITIES
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5.16 Downtown Conceptual Plan Agreement/Keith Suchow
RECOMMENDATION: Award the contract to Keith Suchow for the
design service related to the development of Main Street area design
standards in an amount not to exceed $5,000.00.
5.17 Establishment of Policy Regarding Existing Dairy Uses Upon Annexation
RECOMMENDATION: Confirm Staff determination that full
implementation of existing County approval subsequent to annexation is
not considered enhancement of dairy uses subject to Ordinance No.
340.
END OF CONSENT CALENDAR
Motion by: Seconded by: to approve consent calendar items
5.1 through 5.17, and adopt Ordinance No. 971 through Ordinance No. 973, and
adopt Resolution No. through Resolution No.
6.0 PUBLIC HEARINGS
Adoption of..1991 Uniform B ding Codes (U.B.C.)-and Related -Codes
and Sjand-ards (continuefrom
RECOMMENDATION: Waive the full reading of Ordinance No. and
read by title only, and __introduce (First Readjpg) the Or,dinance adopting
the 1991 Uniform uilding Codesand Related Codes and
Standards, and-dOntinue the PuIljtHearing to January 19, 1993 to
conejder_a-Fe(e-Rubolution to this Ordinance-.---- -
C-77
ORDINANCE NO.
(AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO
ADDING CHAPTER 15.17 TO TITLE 15 OF THE SAN JACINTO MUNICIPAL CODE /
REGARDING EARTHQUAKE HAZARD REDUCTION IN EXISTING BUILDING5-------
6.2 Adoption of 1991 Uniform Fire Codes (U.F.C.) and Related Codes and
Standards (continued from 12-15-92)
RECOMMENDATION: Waive the full reading of Ordinance No. and
read by title only, and introduce (First Reading) the Ordinance adopting
the 1991 Uniform Fire Codes (U.F.C.) and Related Codes and
Standards with certain amendments, and continue the Public Hearing to
January 19, 1993 to consider a Fee Resolution to this Ordinance.
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ORDINANCE, NO.
AN ORDINANCE OF THE CITY COUNCIL QF THE CITY OF SAN JACINTO
ESTABLISHING A FIRE AND SAFETY INSPECTION PROGRAM; ESTABLISHING
CERTAIN FEES; ADOPTING THE UNIFORM FIRE CODE, 1991 EDITION, WITH
CERTAIN AMENDMENTS, THE UNIFORM FIRE CODES STANDARDS, 1991
EDITION, AND THE NATIONAL FIRE PROTECTION ASSOCIATION STANDARDS
13, 1991 EDITION, 13-D, 1991 EDITION, AND 13-R, 1991 EDITION; PRESCRIBING
REGULATIONS GOVERNING CONDITIONS HAZARDOUS USES OR
OPERATIONS; ESTABLISHING A BUREAU OF FIRE PREVENTION, PROVIDING
OFFICERS THEREOF AND DEFINING THEIR POWERS AND DUTIES, AND;
REPEALING ORDINANCE NO. 917
3 Earthquake Hazard Reduction in Existing Buildings Ordinance
(continued from 12-15-92)
RECOMMENDATION: Waive the full reading of Ordinance No. and
read by title only, and introduce (First Reading) the Ordinance approving
the Earthquake Hazard Reduction in Existing Buildings Ordinance.
ORDINANCE NO. \ f
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO
ADOPTING THE 1991 UNIFORM BUILDING CODE AND ANNUAL SUPPLEMENTS,
THE 1991 UNIFORM BUILDING CODE STANDARDS, THE 1991 UNIFORM
MECHANICAL CODE, THE 1991 UNIFORM PLUMBING CODE, THE 1991
UNIFORM ADMINISTRATIVE CODE, THE 1991 UNIFORM HOUSING CODE, THE
1991 UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS, THE
1991 UNIFORM SIGN CODE, THE 1991 UNIFORM SECURITY CODE, THE 1991
UNIFORM SWIMMING POOL, SPA AND HOT TUB CODE, THE 28TH EDITION OF
THE 1991 ASTM STANDARDS IN BUILDING CODES, INCLUDING APPENDICES
AND ANNUAL PUBLISHED SUPPLEMENTS OF THE ABOVE NOTED C ODES.
THE ABOVE CODES ARE AS ADOPTED BY THE INTERNATIONAL
CONFERENCE OF BUILDING OFFICIALS, THE INTERNATIONAL ASSOCIATION
OF PLUMBING AND MECHANICAL OFFICIALS, AND THE STATE OF
CALIFORNIA
6.4 Graffiti Abatement Ordinance (continued from 12-15-92)
RECOMMENDATION: Continue the Public Hearing on the introduction
of a Graffiti Ordinance to the Regular City Council meeting of January
19, 1993.
7.0 CITY DEPARTMENTS
7.1 Status Report for Rent Review Study/Mobilehome Parks - Anderson
RECOMMENDATION: Direct Staff to continue to met with mobile home
park owners and tenants to explore the nature of the problem and to
investigate a range of alternatives to bring back before City Council.
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7.2 Farmers Home Administration Programs - Anderson
RECOMMENDATION: Receive Report and direct staff to follow up on
programs of interest to the City Council.
7.3 Rama Corporation Update - EasterNryheid
RECOMMENDATION: Receive Oral Report
7.4 K-9 Status Funding - Kozma
RECOMMENDATION: Receive Oral Report
7.5 Budget Allocations and Fee Waivers for Social Service Agencies and
Non -Profit Organizations - McNabb
RECOMMENDATION: Adopt Resolution No. thereby establishing
Council policy for the denial of budget allocations and/or fee waivers for
social service agencies and non-profit organizations.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO,
CALIFORNIA, DENYING BUDGET ALLOCATIONS FOR SOCIAL SERVICE AND
NON-PROFIT ORGANIZATIONS
ALTERNATE 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO,
CALIFORNIA, DETERMINING THAT BUDGET ALLOCATIONS AND FEE WAIVERS
SHALL BE GRANTED TO SOCIAL SERVICE AGENCIES AND NON-PROFIT
ORGANIZATIONS
ALTERNATE 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO,
CALIFORNIA, DETERMINING THAT BUDGET ALLOCATIONS AND FEE WAIVERS
SHALL BE GRANTED TO SOCIAL SERVICE AGENCIES AND NON-PROFIT
ORGANIZATIONS
ALTERNATE 3
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO,
CALIFORNIA, DETERMINING THAT BUDGET ALLOCATIONS AND FEE WAIVERS
SHALL BE GRANTED TO SOCIAL SERVICE AGENCIES AND NON-PROFIT
ORGANIZATIONS
8.0 MAYOR/ COUNCILMEMBER REPORTS/DISCUSSIONS
8.1 Desert Protection Act - Lee
RECOMMENDATION: Receive Oral Report and direct staff to take
action as deemed appropriate.
8.2 Norton Air Force Base Defense Finance and Accounting Service Center
RECOMMENDATION: Direct staff to take action deemed appropriate by
Council.
9.0 CLOSED SESSION
10.0 ADJOURNMENT
Motion by:
Vote:
Seconded by: Action: to adjourn.
I, Maurice Armster, do hereby certify that I caused to be posted the foregoing agenda
this 31st day of December, 1992, as required by law.
Maurice Armster, City Clerk
Cuw-st
Deput City Clerk
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.5 I
STAFF REPORT
TO: Mayor and Members of the City Council
FROM: Pamela L. Lee, Deputy City Clerk
DATE: January 5, 1993
SUBJECT: Minutes of Regular Meeting December 15, 1992
RECOMMENDATION: Approve the Minutes of the Regular Meeting of December 15,
1992, as presented.
MINUTES
SAN JACINTO CITY COUNCIL
AND THE CITY COUNCIL SITTING AS THE
REDEVELOPMENT AGENCY AND
INDUSTRIAL DEVELOPMENT AUTHORITY
December 15, 1992
1.0 CALL TO ORDER
The Regular Meeting of the San Jacinto City Council was called to order by
Mayor Hafliger at 7:35 P.M. in the Community Center, 625 South Pico, San
Jacinto, California.
Present: Councilmembers Ford, Leahy, Solorio, and Mayor Hafliger
Absent: Councilmember Williams
A Moment of Silence was observed for Reflection
The Pledge of Allegiance was led by Mayor Hafliger
2.0 REDEVELOPMENT AGENCY
None
3.0 SPECIAL PRESENTATIONS
3.1 Service Recognition Award for Glenn Stotz
Mayor Hafliger presented to Police Chief Kozma, on behalf of City
employee, Glenn Stotz, recognition for five years of service.
4.0 PUBLIC COMMENTS
Gil Chacon, representing Chacon Farms, voiced concern regarding flood
control, Related that in past years the area had experienced heavy runoff
resulting in crop damage, erosion, and adverse effects on local businesses
(forcing temporary closures). Inquired what the future plans were to handle the
water in that area? Requested that the City and County work together to
maintain the ditches and culverts as an interim measure. Commended City
staff for working during the middle of the night to assist in maintaining the flows
of water.
December 15, 1992
Public Works Director Evans, advised that staff was aware of the flooding in the
Lyon/Cottonwood area. Advised they had been working with the County since
last winter to redesign the Buena Vista retention basin. The basin currently
handled a 100 year storm and was not adequate for smaller storms. Efforts
had been made to place bags around the outlet of the basin, which would now
retain some normal storms, and it would take some experimenting to determine
the needed height of the bags, and perhaps some pipes to release the flow
more slowly. In conclusion, the interim measures would continue to be fine
tuned during the rainy season.
Stephen Rebovich, voiced concern that City employees may have allowed the
knowledge of his complaints be known to the alleged offending party, which he
felt had resulted in incidents of vandalism at his home. Also felt that an
employee had falsified papers.
Mr. Rebovich had left prior to Council inquiry on whether or not the Police had
been notified of the alleged incidents. Mayor advised that staff would follow up
on the matter.
Jackie Underwood, representing the Operating Engineers Union, voiced
concern regarding a newspaper article and stated he felt that Councilmember
Leahy was elected as part of the Council and requested her assignments be
treated the same as others.
R.J. Stevens, commended John La Rue for the graffiti removal job, which was
quick and the paint job matched perfectly.
Harry Spitz, spoke regarding the confirmation of Council Subcommittees and
wanted to pose the following questions, without expectation of answers:
1) Was it possible, collectively, that the Council feared that all male
bonding on issues would be seriously influenced by a female?
2) Did Council feel their political ambitions affected by a do-gooder
who gave too much consideration to issues which they felt to be
cut and dried?
Finally, suggested that the Council should not discard Councilmember Leahy's
two years experience, and should appoint her to more than one subcommittee.
2
December 15, 1992
Eleanor Sullenger, stated that although not friends, she had come to know
Councilmember Leahy during their neighborhood fight for clean water, and had
observed then, that the other Council had patronized them. Ms. Leahy had
treated them with respect and understanding. Felt that Ms. Leahy deserved
better treatment than what had been reported in the papers.
5.0 CONSENT CALENDAR
A MOTION was made by Councilmember Solorio, seconded by Councilmember
Leahy to pull consent calendar item 5.7 and dispense with the action
immediately. Motion carried unanimously with Councilmember Williams absent.
5.7 Retirement of K-9 Dog Fedor v. Remanshoeve
A MOTION was made by Councilmember Ford, seconded by
Councilmember Leahy to adopt Resolution No. 2087, authorizing the
retirement of the Police K-9 and that the K-9 be sold to the first handler.
Motion carried on a roll call vote 4-0 with Councilmember Williams
absent.
RESOLUTION NO. 2087
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO
DECLARING THE POLICE K-9 DOG RETIRED FROM ACTIVE SERVICE AND
AUTHORIZING SAID K-9 DOG TO BE SOLD FOR THE SUM OF ONE DOLLAR
($1.00) UNITED STATES CURRENCY TO THE FIRST HANDLER
Mayor Hafliger read the resolution aloud.
Police Chief Kozma made a presentation to the K-9 and Officer Ballard
on behalf of the Parkhill School.
A MOTION was made by Councilmember Leahy, seconded by Councilmember
Solorio to approve the consent calendar, except item 5.7, which was pulled for
separate action, as presented, and item 5.6 as amended in the handout.
Motion carried on a roll call vote 4-0 with Councilmember Williams absent.
5.1 Minutes of Regular Meeting of November 17, 1992
Approved the Minutes of the Regular Meeting of November 17, 1992 as
presented.
December 15, 1992
5.2 Minutes of the Special Meeting of December 1. 1992
Approved the Minutes of the Special Meeting of December 1, 1992 as
presented.
5.3 Minutes of the Regular Meeting of December 1, 1992
Approved the Minutes of the Regular Meeting of December 1, 1992 as
presented.
5.4 Warrant Register
Approved Warrant No. 30773 through 30962 dated December 15, 1992
in the amount of $607,639.34 and Payroll check numbers 21363 through
21469 dated December 4, 1992 in the amount of $128,412.55.
5.5 Claim - Primitive Baptist Church
Rejected the claim as recommended by the Claims Adjustor pursuant to
Government Code Section 913.
5.6 Job Descriptions Public Works Positions
Approved the job descriptions, as amended, for the positions of Public
Works Superintendent, Water Superintendent, Public Works Inspector,
Engineering Technician, Maintenance Leadworker, Maintenance Worker
II, Maintenance Worker I, and Mechanic .
5.8 Ordinance Regulating Food Establishments
Waived the full reading of Ordinance No. 971 and read by title only, and
introduced Ordinance Regulating Food Establishments.
ORDINANCE NO. 971
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO,
CALIFORNIA, ADOPTING RIVERSIDE COUNTY ORDINANCE NO. 492.7
INCLUDED HEREIN AS EXHIBIT "A" TO ALLOW THE COUNTY DEPARTMENT OF
ENVIRONMENTAL HEALTH TO REGULATE FOOD ESTABLISHMENTS AND
RESTAURANTS IN THE CITY AND REPEALING THE PREVIOUS ORDINANCES
RELATED THERETO
5.9 Annexation #3, Community Facilities District #3
Adopted Resolution No. 2088 certifying results of the election for
Annexation #3 to Community Facilities District #3.
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December 15, 1992
RESOLUTION NO. 2088
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO,
CALIFORNIA, DECLARING THE RESULTS OF A "MELLO-ROOS COMMUNITY
FACILITIES ACT OF 1982" SPECIAL TAX ELECTION
5.10 Authorize Execution of Escrow Documents for the transfer of the Park
Hill Water Tank Site
Authorized the City Manager to execute all Escrow Documents to
facilitate the transfer of the water tank site, pipeline easement, and
access road to the City, for deeds previously accepted November 17,
1992.
6.0 PUBLIC HEARINGS
6.1 Zoning Ordinance Amendment 7-92
Community Development Director McNabb made a presentation as
contained in the report on file with the City Clerk's Office. Advised that
staff would come back in January, 1993, with a proposal from the
Chamber of Commerce, in cooperation with the Partners Group to
monitor and oversee the bootleg signs. In response to Council inquiries,
advised that signs would be allowed only on portions of Ramona
Expressway, Sanderson, State and Esplanade, with half mile spacing
and a maximum of two per development, per location, and authorization
only for those participating in the KIOSK program.
Mayor Hafliger opened the public hearing.
There being no speakers wishing to present testimony, Mayor Hafliger
closed the public hearing.
A MOTION was made by Councilmember Leahy, seconded by
Councilmember Ford to waive the full reading of Ordinance No. 972 and
read by title only, and introduced Ordinance approving Change of Zone
Amendment 7-92. Motion carried on a roll call vote 4-0 with
Councilmember Williams absent.
ORDINANCE NO. 972
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO,
CALIFORNIA APPROVING ZONING ORDINANCE AMENDMENT 7-92 AMENDING
ORDINANCE 340 OF THE CITY OF SAN JACINTO
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December 15, 1992
6.2 Trip Reduction Ordinance to implement the Southern California Air
Quality Management District Air Quality Management Plan and the
Riverside County Congestion Management Program
Community Development Director McNabb made a presentation as
contained in the report on file in the City Clerk's Office.
One Council suggestion for cutting down on emissions was to address
childcare issues.
Mayor Hafliger opened the public hearing.
There being no speakers wishing to present testimony, Mayor Hafliger
closed the public hearing.
A MOTION was made by Councilmember Leahy, seconded by
Councilmember Ford to waive the full reading of Ordinance No. 973 and
read by title only, and introduced Ordinance approving the Trip
Reduction Plan. Motion carried on a roll call vote 4-0 with
Councilmember Williams absent.
ORDINANCE NO. 973
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO
RELATING TO MOBILE SOURCE AIR POLLUTION REDUCTION THROUGH
REDUCING MOTOR VEHICLE TRIPS AND MOTOR VEHICLE MILES TRAVELED
At the hour of 8:10 P.M. Councilmember Williams arrived in the Council Chambers.
6.3 Adoption of 1991 Uniform Building Codes (U.B.C.) and Related Codes
and Standards
Fire Chief Chadwick made a presentation on items 6.3 through 6.5, as
contained in the reports on file in the City Clerk's Office, and requested
that those items be continued to the meeting of January 5, 1993.
Mayor Hafliger opened the public hearing.
There being no speakers wishing to present testimony.
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December 15, 1992
A MOTION was made by Councilmember Leahy, seconded by
Councilmember Ford to continue the Public Hearing on the introduction
of an Ordinance adopting the 1991 Uniform Building Code (U.B.C.) and
related Building Codes and Standards with certain amendments, to the
Regular City Council Meeting of January 5, 1993. Motion carried
unanimously.
6.4 Earthquake Hazard Reduction in Existing Buildings Ordinance
Mayor Hafliger opened the public hearing.
There being no speakers wishing to present testimony.
A MOTION was made by Councilmember Leahy, seconded by
Councilmember Solorio to continue the Public Hearing for an Ordinance
regarding Earthquake Hazard Reduction in Existing Buildings, to the
Regular City Council Meeting of January 5, 1993. Motion carried
unanimously.
6.5 Adoption of 1991 Uniform Fire Codes (U.F.C.) and Related Codes and
Standards
Mayor Hafliger opened the public hearing.
There being no speakers wishing to present testimony.
A MOTION was made by Councilmember Leahy, seconded by
Councilmember Solorio to continue the Public Hearing on the
introduction of an Ordinance adopting the 1991 Uniform Fire Code
(U.F.C.) and related Fire Codes and Standards, with certain
amendments, to the Regular City Council meeting on January 5, 1993.
Motion carried unanimously.
6.6 Graffiti Abatement Ordinance
Fire Chief Chadwick made a presentation as contained in the report on
file in the City Clerk's Office. Explained that staff would come back with
a proposal consistent with that of Riverside County and the City of
Hemet, so all agencies would be unified in their enforcement.
Mayor Hafliger opened the public hearing.
7
December 15, 1992
Sam La Parne, commended the graffiti removal on his property as being
expedient and effective.
A MOTION was made by Councilmember Leahy, seconded by
Councilmember Ford to continue the Public Hearing on the introduction
of a Graffiti Ordinance to the Regular City Council meeting of January 5,
1993. Motion carried unanimously.
7.0 CITY DEPARTMENTS
7.1 Rama Corporation - Drainage Problem - Evans
Public Works Director Evans advised that Rama Corporation had
requested a postponement. Stated that the facts in their letter were
good, but that it was a matter of interpretation. Explained the historical
events leading up to the current situation. The improvements were made
to alleviate the flooding of Rama property and now hinder the runoff from
the same property. Suggested that maybe a curb cut could be made,
wherein a portion of curbing be removed temporarily to allow for runoff
on their site. Advised there were several solutions, all of which require
some expense. Staff recommended no further action based upon the
fact that Rama Corporation needed to solve their own on site drainage
problem, and the Rama Corporation felt the City owed them a solution.
In response to Council inquiries and statements, Mr. Evans
recommended that if the City agreed to assist, there should be an
agreement to hold the City harmless, and that the hiring of contractors be
done by Rama Corporation, due to the difficulties for the City to enter
upon private property. Suggested that the City only agree to pay a
portion and be held harmless and allow Rama Corporation to contract
the design and construction.
City Attorney Cox agreed with Mr. Evans, the City was not liable for on
site drainage problems and the City solved the off site drainage problems
previosuly. The City would not be liable for funding any solution, it was
more of a political issue, since Rama Corporation had threatened to
leave the city, and Mr. Cox suggested some negotiation. Stated that
regardless, whether the design and construction were done by Rama
Corporation or the City, in any event there should be an agreement
between the parties and the City held harmless, and that future
maintenance of the drainage be the responsibility of Rama Corporation.
In response to Council inquiries regarding the possible admission of guilt
by assisting with pumping. Mr. Cox advised that he supposed there was
a potential argument for admission of liability. However, clarified that the
City was just offering a helping hand at this point by pumping off
standing water.
8
December 15, 1992
Council discussion regarding potential cost, which appeared to be
approximately $1,000 to install plastic piping as opposed to the
contractor's proposal at $7,500.
Tim Shorter, representing Rama Corporation, requested that action on
the matter be postponed until the next meeting, stating Rama
Corporation would graciously work with the City on the matter. Thanked
staff for pumping the water so promptly.
A MOTION was made by Councilmember Ford, seconded by
Councilmember Leahy to direct Public Works Director, City Attorney and
City Manager to negotiate with Rama Corporation, checking with Finance
Director regarding the appropriate amount of payment, and work out an
agreement and report back to the Council for a decision on January 5,
1993. Motion carried unanimously.
8.0 MAYOR/ COUNCIL MEMBER REPORTS/DISCUSSIONS
8.1 Council Travel and Expense Policy
Council discussion lead to the following basic points:
1. Desired to see a basic, all encompassing, city-wide policy similar
to that of Moreno Valley and kept simple.
2. Should know what funds are available and be applied for in
advance. If funds were not available, person should pay their own
way.
3. In the past it was a gentlemen's agreement, funding for Council
was split five ways and when the 1/5 was used they paid their
own way.
4. Concern regarding expense accounts, an example would be a
dinner costing $75-80, felt it was out of line and should not be
allowed. Suggested a limit or per diem. Telephone calls could be
abused and should be limited to safe calls home only. Council
should be accountable for spending on City business, which would
also include someone not utilizing a per diem fully and still
collecting it in full. When funds had been used, mechanism for
important meetings, that request for additional funding be brought
to Council for approval.
A MOTION was made by Councilmember Leahy, seconded by
Councilmember Solorio to direct staff to work with the Council
Administrative Subcommittee to develop a Travel and Business Expense
Policy City Wide, using the format from the City of Moreno Valley and
report back to the Council at the meeting of January 19, 1993. Motion
carried unanimously.
9
December 15, 1992
8.2 Confirmation of Appointment of Council Subcommittee & Representative
Members
Councilmember Leahy stated that traditionally selections were submitted
in advance, which was not done this time. Offered to assist if anyone
was unable to fulfill their appointment. Requested that a schedule of
subcommittee quarterly meetings for 1993 be made available in January
so Council could plan accordingly.
A MOTION was made by Councilmember Solorio, seconded by
Councilmember Williams to confirm the appointments to the following
Council Standing Subcommittees and Representatives to outside
committees/councils. Motion carried on a roll call vote 4-1 with
Councilmember Leahy dissenting.
COUNCIL STANDING SUBCOMMITTEES:
Community & Economic Development
Annexations
Administrative
City & Community
Park & Recreation and
Councilmember Williams
Mayor Hafliger
Councilmember Solorio
Councilmember Ford
Mayor Hafliger
Councilmember Williams
Councilmember Solorio
Councilmember Williams
Community Center Councilmember Ford
Councilmember Solorio
Public Safety Councilmember
Williams
Councilmember Solorio
Public Works Councilmember Leahy
Councilmember Ford
REPRESENTATIVES TO OUTSIDE COMMI I I EES/COUNCILS:
Childcare Councilmember Leahy
EMWD Service Area Study Committee Mayor Hafliger
Groundwater Association Mayor Hafliger
Gang Task Force Councilmember Solorio
Riverside Transit Agency (RTA) Mayor Hafliger
Francis Boykin (Alternate)
Valley Teen Task Force Councilmember Solorio
Councilmember Ford
Western Riverside Council of
Government (WRCOG)
Community Base Council
10
Mayor Hafliger
Councilmember Ford (Alt)
Councilmember Ford
December 15, 1992
Councilmember Leahy advised that the Emblem Club fund raiser was a
success raising funds for the future Police K-9.
City Manager Easter advised there would be a status report at the next
meeting on the funding.
Councilmember Williams requested that staff follow up with the issue regarding
the College and the Meadowood Development, suggested that staff contact the
college to see what was being done to address the problem and help move the
matter along.
City Manager Easter advised that the Public Works Director would work
with the College to resolve the issue and express Council concern. It
was suggested that staff contact Heidi Wagner.
9.0 CLOSED SESSION
None
10.0 ADJOURNMENT
There being no further business, A MOTION was made by Councilmember
Leahy, seconded by Councilmember Solorio to adjourn. Motion carried
unanimously. The hour of adjournment being 8:45 P.M.
Submitted by:
Maurice Armster, City Clerk
Approved:
Henry Hafliger, Mayor
11
STAFF REPORT
TO: Mayor and City Council
FROM: Anna A. Vega, Finance Director
Via Pamela S. Easter, City Manager
SUBJECT: Approval of Register of Audited Demands
and Payroll Cheeks
DA 1E: January 5, 1993
RECOMMENDATION
Approve warrant numbers 30963 through 31106 dated December 31, 1992 in the amount of
$490,961.33 and Payroll check numbers 21472 through 21578 dated December 18, 1992.
SUMMARY
Payroll info i nation is available for your review in the Finance Department.
A listing of accounts payable warrants is attached for your review and approval.
The following is additional information for the Register of Audited Demands.
Check No. 31016 Bank of America - Administration for escrow account on the
Redevelopment bond defeasance.
Check No. 31040
David Evans & Assoc. - Public works plan check for 1119 W. 7th, Road
deed engineering for Concordia Homes, Final Map plan check for Elia
Enterprises and Robert House.
Check No. 31077 P-R Equities - Paid for Tract map extension which was not necessary until
June 1993.
GLCD12
("'ITY OF SA# JACINTO
C.'CK
3O963*
3O964*
3O965*
3O966*
30967*
3O968*
30969*
3097O*
30971*
_iO972*
3O973*
3O974*
30975*
30976*
3O9�7*
30978*
3O979*
3O98O*
3O981*
3O982*
3O983*
30984*
5*
86*
3O987*
30988*
3O989*
30990*
30991*
30992*
3O993*
3O994*
30995*
3O996*
3O997*
3O998*
31001*
31002*
31003
31OO4
31005
31006
31OO7
31008
31OO9
31010
31011
12
13
��O14
31O15
UNITED CALIFDRHIA BANK A/C 201398 DOTE 12/31/92
ISSUED TO
STANDARD INS. COMPANY
SO^ CIA ^ 8AS
SO^ CA. EDI(BON
SO^ CA~ GAS
SO^ CA~ EDISON
O^K+ ASSOC. INC.
CO^ OF RIVERSIDE
U^S^ POSTMASTER
90^ CA^ EDISON
SO. CA, GAS
SO+ CA^ EDISON
SO^ CA. GAS
U^S^ POSTMASTER
PHILLIP T JOHNSON
CITY OF SAN JACINTO
SO. CA. GAS
SO+ CA~ EDISON
SO~ CA. GAS
GO, CA^ EDISON
SO. CA^ GAS
SO. CA. EDISON
HYA|T REGENCY AIRPORT
LEAGUE OF CALIF^ CITIES
S^J^ FIREFIGHTERS
S^J^ POLICE
PUBLIC EMP^
ICMA
DENTI CARE
BLUE CROSS OF SO. GA-
R 1 LIE CO, EMF^
HEALTH NET
()E7NA HEALTH PLAN
SO^ CA^
S8^ CA.
SO. CA^
SO, CA.
SO. CIA.
SO* CIA.
ASSOC,
ASSOC.
GAS
Eli ISON
GAS
EDISON
GAS
EDISON
BENJAMIM HARPER
CARL WOLFORD
A~1 LOCK & KEY
AT & T LANGUAGE LINE
AT & T
AVL ANIMAL HOSPITAL
ALL PURE CHEMICAL CO,
ALPHA BETA
ANADY'S TROHPIEB
A PLUS BACKFLOW T�STING
ARROW PRINTING
E^S^ 8A1.4COCK & SONS
TODD BAGLEY LANDSCAPE
LIFE cl, DISABILITY
MENT COLLECTIONS
PA'T ,MEHT COLLECTIONS
PAYMENT COLLECTIONS
PAYMENT COLLECTIOh>5
PEFUSE COLLECTIONS
FILING �EE—ANNEX 71
F'OSTAGE—WATER BILLS
PAYMENT COLLECTIONS
PAYMENT COLLECTIONS
PAYMEHT COLLECTIONS
PAYMENT COLLECTIONS
POSTAG�~WATER BILLS
�RGPERTY CLAIM SETTLEMENT
HET P�YROLL
PAYMENT COLLECTIONS
F'AYMENT COLLECTIONS
PAYMENT COLLECTIONS
PAYMENT COLLECTIONS
PAYMENT GOLLE-CTIONS
PAYMENT COLLECTIONS
LEAGUE CONFERENCE—WIILIAMS/SOLORIU
REGIST��ATION~HAFLIGER/SOLORIO
ASSOCIATION DUES
ASSOCIATION DUES
ASSOCIATION DUES
DEFERRED COMP.
DENTAL INSURANCE
HEALTH INSURANCE
Ci'-fEDIT UNION DEDUCTIONS
HEALTH INSURANCE
HEALTH INSURANCE
P�YMEHT COLLECTIONS
PAYMEHT COLLECTIONS
PAYMENT COLLECTIONS
PAYMENT COLLECTIOWS
PAYMENT COLLECTIONS
PAYMENT COLLECT1: ONS
RETRO.... UNIFORM ALLOWANCE PER MOU
RETR8 PAY PER MOU
REF'AIR LOCK—P^D^
L/4HGUAG[ LINE—PD^
LOHG DIGTRANCE SERVICE
VET SEAVICES—F[�DOK
CHLORINE/SODA—WATER
DOG FOOD--.F.D./ORAL BOARDS
COUN(IL NAME PLATES
BACKFLOW TESTING —WATER
CITY LOOO—BUS^ LIC^ & WARRANTS
L�B TES�S~WATER
PLAN CAE.CK
AMOUNT
3,378^96
419^37
393^23
261^86
341^58
86,388.23
360^D0
9D0.nO
1'612~45
841^96
210.36
561,17
162,67
150^OQ
146^155^30
893^1O
2,451^O9
620^12
1,013,69
6B6^25
1,034^88
242^OD
360.00
1O0^OO
977^O1
196^55
1,223^46
2'292^93
5,380,00
3,242^60
22'657.O1
149^66
756^33
1'122^96
1'135.03
1'944^O5
834.06
1^O94^83
45.00
28^28
25~O0
50^00
6~7D
199^1O
1,266.96
75^99
46^36
83^OO
861^47
964.0O
660^O0
CITY OF 5A� JACI#TO
GLCD12 REGISTER OF AUIDITED DEMANDS PAGE 2
CHECK
31O16
31O17
31018
31019
31.020
31O21
31O22
31023
31024
31025
31026
31.027
31028
31OZ9
31030
31031
31O32
31033
31034
31035
31036
31O37
31038
31O39
31040
31041
31042
31043
31044
31O45
31046
31047
31040
31049
33.050
31051
31052
31053
31054
31055
31O56
31O57
31058
31Ot`j9
31060
31O61
31062,
31063
31064
31O65
31066
UNITED CALZFORNItl BANK A/C 201398 DATE 12/31/92
lSSUED TO
BANK OF AMERICA
BOB'S LUMBER
BONNEVILLE TRAVEl
CPOA
C^V^J^P^I^A^
CARSON'S 6C EQUIPMENT
CASTELLANO'S TOWING
CHEROKEE LANDSCAPE
JEFF CHERRY
CHEVRON, U.S.A~
COM SER CO^
COMTRONIX OF HEMET
COMPUTER RESOURCEz;
THE COUNSELING TEAM
CREDIT BUREAU OF CORONA
CREST MEDICAL INC^
L^N^ CURTISS
8&J
DEL TACO
&^F, DICKSON COMPANY
DISPOSAL CONTROL
DIVINE REAL ESTATE
DOVEY ELEC'TRIC
EVANS & ASSOCIATES
DAVID EVANS & ASSOCIATE
FETN FIRE & EMERGENCY
FERGUSON,PRAET& SHERMAN
FIELDS & CREASON
1ST MUNT(-IPAL DIVISIOH
GENERAL TELEPHONE CO,
JOSEPA GENTILE
DAVID M. GRIFFITH
DIANE HARDING
HEMET CHAMBER OF COMM.
HEMET NEWS
HEMET RUBBER STAMP
HERNANDEZ TRUCKING
HI STANDARD AUTOMOTIVE
HOT SHOTS 1 HOUR PHOTQ
HUNGLRFORD & TERRY
ICMA DlSTRIBUTION
JOE^S SHEET METAL
JOHNSON TRACTOR CD^
KARL'S DUMP TRUCK
KING SIGN CO~
LA CELLULAR TELEPHONE
6REG LANTZ
PAMELA LEE
LIEBERT CASSIDY FRIEHSCJ
LOMA L.INDA UNIVERSITY
LONG BEACH UNIFORMS
DESC�TPTION
REI��EL�PMENT !�DND ADMIN.
SUFPLI�S-ALL I�FqS^
AIRFARE LEAGUE/WILLIAMS
LEGAL UPDATE ... P.D^
WORKERS COMP PREMIUM
DENT MOTOR GRADER-LLM[/
TOWING^D~
�PRINKLED REF'AIR/LANDSCAPING MTC^
MILEAGE REIMB.�RDA
GASOLINE
RADIO MAINT^ CONTRACT
KHOX BOX LOCK-F.D.
SUPPLIEID.... WATER
PRE~EMPLOYMENT~DISPATCHGR
TRIAl CH[CKS�F^D^
O�YGEif-F,D^
BOO TS-F~D^
L��NDSCAF'E^PARK HILL
DRINKS/FIRE EMERGENCY --- F^D,
STREET SWEEPING
HAZARDOUS WASTE DISPOSAL
MONTHLY LEASE-JANUARY
ELECTRICAL REPAIR-C^C^
PUBLIC WORK SERVICE
EHGINEE��ING SERVICES
WEEKLY TROINING~F^D^
O.AIMANT� HERNANDEZ
LEGAL SERVICES � HALOSKI
BR�OM5WEEPER LEASE
PH8NE S��RVICE�
DISCIPLINARY APPEAL SERVICE-P^D.
�B90 CLAIM REIMB~ FILINGS
REIM�^ �CHOOL F-EES~P.D^
RTA CITY SHARE
LEGAL ADVERTISING
SIGNATURE STAMP
REFUND DEPOSIT ---TRUCKING
REPR, LIGHT BAR .... P~D^
FILM PAOCESSING^`P^D~
COAL BAGS .... GRAND WELL FILTRATION
POLICE #NGMT^ BDOK-P^D^
REPAIR ENGINE 641~F~D,
PARTS-GKIPLOADER
WEED A��TEMENT
PARK SICN
CELLULAIR, PHONE
ECO^ DEVLP~ ASST.
CITY CLERK ASST.
LABOR RELATIONS ATTORNEY
PSYCHOLOGICAL EMPL ASST.
�EST/C�STANON-P~D~
5.O65~99
81^7O
139~OO
55~00
71~O63~0O
1,800,O0
35^0O
9~5O5~0O
61^1O
64°21
759.2O
80^38
138^94
15O~OO
20+OO
112.50
59^72
5O+00
g+63
5/882^5O
1,42S~O0
1,O84.86
44~03
5,3 �
2,554���y
288~O0
9+274.61
66°50
1/565.25
28O°31
1*17O&0O
353~SO
1.00.13
25O~00
147.83
18^26
722^1B
68^96
25U5~19
15^45
70+OO
195.:.�8
826.O0
49^57
36^49
1^O10~00
1,433~16
16�'562
722'31
GLCD12
CITY GF SA# JACINTO
REGISTER OF 8&DITED DEMANDS PAGE 3
L.^�CK
31O67
31068
31O69
31070
31071
31O72
31O73
31074
31O75
31076
31O77
31O78
31O79
31080
31OB1
310B2
�1O83
31084
31O85
31086
31087
3108B
89
)90
31()91
31092
31093
3.1,094
31095
31.096
31O97
31098
31091?
311OO
311O1
311,02
311O�
313.04
31105
311.06
UNITED CALIFDRHIt.') 73PIQK` A/C 201398 DATE 12/31/92
ISSUED TO
�ONGS 1.1RUG STORE
LONG91 DRUG STORE
AMET�K/MC CROMETER DIV^
MUNICIPAL RESOURCE
MARDEN-SUsCO
MOTOROLA INC^
NATIONAL NOTARY ASSC.
NTFC
OFFICE -SELF INSURANCE
OVERNIGHT INDUSTRIAL
P-R EQUITIES
1-`AC1FIC PHYSICIAN
PACTEL MERIDIAN
PAGENE7
PIROT'S AUTOMOTIVE
PRESS~ENTERPRISE
QUALITY TRANSMISSIONS Q
RACEWAY FORD
RADIO SHACK
RAMONA ANIMAL HAVEN INC
JASON RA#SEY
JENNIFER ROYSTER
SAN BER SHERIFF'S DB,T^
SAN BERNARDINO COUNTY
SCOTSMAM MANUFACTURING
SO^ CALIFORNIA EDISON
SOUTHERN CA^ GAS CO~
SO* CALIFORNIA GAS C"O,
SOSINSKI ENGINE[RING
BEATRIZ SWIERKOS
TASERTRON
UNDERGROUND 8ERVICE
VALLEY ELECTRIC
VALLEY RESOURCE
VALLEY RESOURCE CENTLR
VALLEY TEEN FOUNDATION
VAN WATERS & ROGERS
WAL MART
CARL WARREN & CC),
XEROX CORPORATION
DESC�IPTION
POLAROID FILM-P^D,
FILIN~~P^D^
WATER METERS
SALES TAX AUDIT SERVICES
WTR^ PIPE & SUPPLIES
!`70PT, LEASE PURCHASE'~P.D.
SEMINA�/MEMBERSHIP-MORA
TELEPHONE LEASE EQPT~
WORKERS COMP* SELF INSURANCE DUES)
SUPPLIEg.... ALL DEPTS.
REFUND PERMIT -TRACT EXTENSION
PRE~EMPL^ PHYSICALS
INTERFACE 911
RENTAL RADIO PAGERS-F~D^
STORAGE OF VEHICLE�P.D^
LEG�L "ERVICES
REPAIRG UNIT 150/P.D
P�RTS�P^D~
BATTERIES
�NIMALS�NOVEMBER
ACTING ANIMA. CONTROL
MILEAGE REIMB^~P^D,
TUITION~HOLBROOK/P,D,
SEMIHAR~REYNOSO/F^D~
MONTHLY LEASE/OFFICE.... P^D.
UTILITI[S
REPAIR cSTOVE-C^C^
UTILITI[S
RADIO ���EQUENCIES-P^D^
BILINGUAL TESTING ASST,
T�SER PROBE PACK-P^D^
UiILITY FAX NOTF^~WATER
ELEC^ GERVICES~WATER
LAHDSCAPE F-RVICES-P^D,
LAHD6CAPE`HOFFMAN PARK
GRAFFITI REMOV01-
POTAS5IUM~WATER
GIFT CERTF^-EMPLOYEE OF THE QUARTER
CLAIMANT --- BRYANT-STIZZA
COPIER MAINTENANCE & SUPPLIES
FINAL TOTAL
AMOUNT
813^O8
235.97
124^35
1'529~81
1,151.96
1'453^42
124,O0
790~55
613~63
1~169~18
1,75O^o0
645~0O
1^581~00
243~95
179^OD
254^97
5O^12
23~88
21^55
~ 902.00
600^0O
41^60
310^O0
50^O0
2'115~25
23,365^66
36~1O
2R2.70
260~00
80~OO
57^59
313^OO
64.22
60^O0
450^OU
3,654^O2
462^25
5D^00
653^56
1^412^51
49O,961^33
REGISTER OFAUDITED DEMANDS
12`31^92
FUND 10 General Fund $114.059.92
FUNO14 Sewer 329.89
FUND1D VVorkman'sCnnlp. 613.63
FUNO2O Liability Ins. $10.144.67
FUND21 Gas Tax $8,439.89
FUND 24 Measure $113.20
FUND25 LLMD $29,631.82
FUND32 PW porkwoyDov|p. 180�00
FUND35 CFDNO. 1 $36335
FUND38 CFDNo. 2 $1.926,71
�.
� .
FUND37 CFDNo. 3 $513.36 �*
FUND40 Vehicle Replacement $1.180.77
FUND5O Water Fund $17,837.30
FUND65 Trust Fund S1lO.114.27
FUND68 /\ssotForofeituro $1.13444
FUND G7 Fire Mitigation $1'097.63
FUND9G FlDA^GenJocirkn 36,734.95
PAYROLL $185,765.43
TOTAL $490,961.33
TREASURER REPORT
TO: Honorable Mayor and Members ofthe City Council
FROM: Ken Leahy, City Treasurer
via Anna A. Vega, Finance Director
SUBJ: November 1992 Treasurer's Report
DATE: Jonuary5. 1903
RECOMMENDATION
Receive and File.
SUMMARY
Alisting ufinvestments for the City, Redevelopment Agency and Fiscal Agent isattached for
City Council hnreceive and file.
The breakdown ofavailable cash byfund isaofollows:
lOGENERAL FUND
27 Interest Holding Funds
GRANTS
11TNeU|8Gnan{s
INSURANCE
18 Workers Compensation
20 Liability Insurance
STREETS
21 Gas Tax Fund
22 Measure "A"
23 Local Transportation
24 Traffic Safety
38 Underground Utility
39 Flood Control
41Traffic Signa|izotion
2,184
(1,671)
58,175
590,902
41,004
33,120
13.072
195,819
838,509
500,939
PARKS &PARKWAYS
25 Lighting, Landscaping yNaintDist. 70
28 Park Development 383.300
32 Parkway Development 267.710
Page
Treasurer's Report
COMMUNITY FACILITIES DISTRICTS
36CFONo. 1
3GCFDNo. 2
37CFDNo. 3
42Assessment Dist 87~1
Assessment Dist 9O'1
43CFDNo. 2'Debt Service
131,819
20.148
(9,688)
ENTERPRISE FUNDS
14SowerFund 354
47 VVabs ^ Capital Improvement O
SDWater Maintenance &Operation 11.965
OTHER REVENUE FUNDS
26 Industrial Development Authority
40 Equipment Replacement
65 Trust Account (Doposito)
GG Asset Forfeiture (Drug Seizures)
RESTRICTED REVENUE ~ DEVELOPER FEES
87Fire Mitigation
6OCapital Improvements
GQ Car Pool Mitigation
70 Local Transportation
71 Regional Transportation
72Public Buildings
1,651
49,219
73,594
9,698
115,425
3,418
84,702
73,909
118,260
9,365
TOTAL GENERAL INVESTMENTS 4,752,713
REDEVELOPMENT
91 SvbobaCapital Project 327.391
Q2SobobaDebt Service 249,919
848oboba-Low/Mod Housing 277.831
QG San Jacinto Capital Project 115'959
A7San Jacinto Debt Service 67'686
99 San Jacinto Low/NYodHousing 111.370
TOTAL REDEVELOPMENT
TOTAL CASH AND INVESTMENTS
43CFDNo. 2CASH WITH FISCAL AGENT
TOTAL CITY, REDEVELOPMENT & FISCAL AGENT
1,150,156
5,902,869
8,041,262
13'944.131
DATE
02-20-85
Serial 4
01-19-88
Serial #
CHECKING
Serial 4
UNION BANK
Account No.
7-11361
CITY OF SAN JACINTO
TREASURER REPORT
FOR THE MONTH OF NOVEMBER 1992
INSTITUTION INTEREST MATURITY PRINCIPAL
SERI-AL # RATE DATE AMOUNT.
State-L.A.I.F.
9833794
State-L.A.I.F
5133120
First Interstate
3980000
4.659
4.659
OPEN $3,353,851
OPEN $1,236,636
OPEN $1,311,682
CASH ON HAND 9700
Tctal City & Redevelopment Investments $5,902,869
CASH WITH FISCAL AGENT (CFD BOND FUND)
Citibank 7.81 9/01/204 $5,132,743
Citibank 7.81 9/C1/2014 $1,835,108
FHA Banks 7.45 2/25/1994 $765,000
Citibank 7.81 9/1/2014 $338,166
Dreyfus Treas Cash Mgt OPEN $245
Total Cash with Fiscal Agent 98,041,262
TOTAL ALL FUNDS $13,9.44,131
I certify that these investments comply with all State laws pertaining
to the investment of Local Agency Funds and the City of San Jacintc's
investment pciicies. There are sufficeint funds to meet the City's
next 30 days obligations.
Ken Leahy, Treasurer
CITY OF SAN JACINTO
THOMAS M. COX
JAMES A. COX
BEVERLY M. CAMPER
December 24, 1992
COX, COX & CAMPER
A PROFESSIONAL CORPORATION
ATTORNEYS AT LAW
805 EAST FLORIDA AVENUE
H EM ET, CALIFORNIA 92543
To: Mayor and Members of the City Council
From: Jim Cox
He: Claim of Alexander Vallejo
Accident of 12/4/92
TELEPHONE
AREA CODE 714
652-1400
FAX (714) 652-3990
The claim of Mr. Vallejo concerns an automobile collision which
occurred on December 4, 1992 involving a city vehicle. The accident
investigation report places the fault on the driver of the City
vehicle. Without admitting liability, the City has proposed
that the matter be settled by payment of Mr. Vallejo's property
damage. Mr. Vallejo is agreeable and has executed a full release
upon payment of property damage in the sum of $1,646.00, subject
to the City Council's approval.
RECOMMENDATION: Approve the claim of Alexander Vallejo, Jr.
in the sum of $1,646.00 as settlement in full of all claims.
Respectfully itted,
James A. Cox
TO:
FROM:
DATE:
SUBJECT:
STAFF REPORT
Honorable Mayor and Members of the City Council
Brian McNabb, Director of Community Development
via Pamela S. Easter, City Manager
January 5, 1993
Adoption of Ordinance No. 971, Regulating Food Establishments
RECOMMENDATION
Staff recommends that the City Council adopt Ordinance No. 971, waive the reading of
the Ordinance in full and read by title only.
BACKGROUND
On December 15, 1992, the City Council introduced Ordinance No. 971, which relates to
Riverside County Ordinance No. 492.7 allowing the County Department of Environmental
Health to regulate food establishments in the City.
ORDINANCE NO. 971
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF SAN JACINTO, CALIFORNIA, ADOPTING RIVERSIDE
COUNTY ORDINANCE NO. 492.7, INCLUDED HEREIN AS
EXHIBIT "A", TO ALLOW THE COUNTY DEPARTMENT OF
ENVIRONMENTAL HEALTH TO REGULATE FOOD
ESTABLISHMENTS AND RESTAURANTS IN THE CITY
AND REPEALING THE PREVIOUS ORDINANCES
RELATED THERETO
THE CITY COUNCIL OF THE CITY OF SAN JACINTO DOES HEREBY ORDAIN AS
FOLLOWS:
Section 1. Riverside County Ordinance No. 492.7 is hereby adopted as shown on Exhibit
"A", attached and incorporated herein.
Section 2. This ordinance will take effect thirty (30) days from the passage thereof.
Section 3. The City Clerk shall certify to the adoption of this ordinance and cause the same
to be published in a newspaper of general circulation printed and published in the County
of Riverside, State of California.
Introduced at a regular meeting of said City Council on the 15th day of December 1992 by
the following vote.
AYES:
NOES:
ABSENT:
MOVED, PASSED AND ADOPTED at a regular meeting of the City Council on the
day of 1992 by the following vote.
AYES:
NOES:
ABSENT:
Mayor
ATTEST
Deputy City Clerk
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CERTIFICATE
STAI'L OF CALIFORNIA,
COUNTY OF RIVERSIDE,
CITY OF SAN JACINTO,
I hereby certify that the foregoing is a true copy of Ordinance No. duly adopted by the
City Council of the City of San Jacinto at a regular meeting thereof held the day of
1992.
WITNESS my hand and official seal of the City of San Jacinto this day of
1992.
City Clerk
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EXHIBIT "A"
ORDINANCE NO. 492.7
AN ORDINANCE OF THE COUNTY OF RIVERSIDE
REGULATING FOOD ESTABLISHMENTS OTHER THAN
RESTAURANTS
The Board of Supervisors of the County of Riverside Ordains
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as Follows:
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Section J. Ordinance No. 492 is recaptioned and amended in
its entirety to read as follows:
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ORDINANCE NO. 492
AN ORDINANCE OF THE COUNTY OF RIVERSIDE PROVIDING
FOR THE REGULATION OF FOOD ESTABLISHMENTS
AND FOOD FACILITIES
Section 1. DEFINITIONS. The following definitions
shall apply in the interpretation and enforcement of this
ordinance:
A. "Food Establishment" shall mean a fccd establishment
as defined in the California Uniform Retail Food
Facilities Law, Section 27520 of the California
Health and Safety Code. TIlee are commonly referred
to as restaurants, markets, delis or similar
operations.
B. "Food Facilities" shall mean a food facility as
defined in Section 27521 of the California Health
and Safety Code. These are commonly referred to as
wholesale food facilities, vehicles, vending
machines, satellite food distribution facilities,
open-air barbecues, certified farmers markets,
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LL1AM C. KATZENSTEIN
COUNTY COUNSEL
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stationary food preparation units and mobile food
preparation units. This definition also includes
commercial -food establishments.
C. "Enforcement Officer" shall mean the Director of the
Department of Environmental Health Services and his
or her duly authorized Environmental Health
Specialists.
D. "Food Preparation" shall mean food preparation as
defined in Section 27522 of the California Health
and Safety Code.
E. "Official Inspection Form" shall mean the form
provided by the Department of Environmental Health
Services.
Section 2. GRADING.
A. All food establishments and food facilities shall be
inspected and graded uniformly using an official
inspection form. The grade of each food
establishment shall be determined by the Enforcement
Officer using the scoring method provided on the
Official Inspection Form. The
establishment shall be
Grade Card bearing the
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grade of
evidenced by the
letter, "A", "B"
each food
posting of a
or "C."
The letter "A" shall -indicate a score of ninety
percent (90%) or higher, and indicates that the
food establishment passed the inspection by
meeting those minimum health standards as set
forth by the State of California in the
California Retail Food Facilities Law, CaliforniE
JILLIAM C. KATZENSTEIN
COUNTY CouNSEl.
SUITE 300
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Health and Safety Code, Chapter 4, Sections
27520, et seq., and interpreted by the
Enforcement Officer. Grade "A" Cards shall b
printed in Blue on High -Impact White Styrene
Plastic.
2. The letter "B" shall indicate a score of less
than ninety percent (90%), but not less than
eighty percent (80%), and indicates that the
food establishment has not passed the inspection
and does not meet minimum health standards.
Grade "B" Cards shall be printed in Green on
High -Impact White Styrene Plastic.
3. The letter "C" shall indicate a score of less
than eighty percent (80%), and indicates that
the food establishment has failed the inspect_ .
and has conditions existing which may pose a
potential or actual threat to public health and
safety. The facility may also be ordered
closed, with its permit being suspended or
revoked by the Enforcement Officer. Grade
Cards shall be printed in red on High -Impact
White Styrene Plastic.
B. The Grade Card shall be provided by the Enforcement
Officer and shall be nine inches by eleven inches
(9" x ll") in 5ize. The grade letter shall not be
more than five inches (5") in height.
C. The Grade Card shall be posted in a conspicuous
place selected by the Enforcement Officer, at or
_um C. KArLENSTEIN
COunciv CC/01SM
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near each entrance to the food establishment used by
its patrons, and shall be removed only by the
Enforcement Officer.
D. It shall be unlawful to operate a food establishment
unless the Grade Card is in place as posted by the
Enforcement Officer.
E. Private schools and public schools shall not be
required to post a Grade Card.
F. Food facilities and food establishments which are
not engaged in food preparation shall not be
required to post a Grade Card.
Section 3. INSPECTIONS.
A. The Enforcement Officer shall inspect each food
facility and food establishment at regular
intervals. All food establishments and food
facilities shall comply with those requirements set
forth in the California Uniform Retail Food
Facilities Law, as amended appearing in California
Health and Safety Code Sections 27500, et seq.
B. A signed copy of the Official Inspection Form shall
be delivered to the owner, operator, or person in
charge of the food establishment or food facility
who shall sign in receipt therefor.
C. Any food establishment or facility that has received
a "B" or "C" grade shall receive a reinspection
within five (5) working days of the initial
inspection, or as otherwise arranged with the
facility operator, to assure that the violations
ILLIAM C. KATZENSTZIN
COUNTY COL7NSEL
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have been corrected. The Grade "3" or "C" shall
remain posted at the food establishment, indicatin
to the public that the particular food establishment
failed to maintain minimum health standards during
its most recent routine inspection performed by the
Department of Environmental Health Services.
D. If, after a reinspection of the food establishment
or facility, the score is not ninety percent (90%)
or higher, any or all of the following legal actions
may ensue:
1. Administrative hearing offered for the suspension
or revocation of the license pursuant to Health
and Safety Code Sections 27580, et seq.
2. Issuance of a citation.
3. Initiation of civil, criminal or other legal
proceedings.
E. Notwithstanding the foregoing, the Enforcement
Officer may order immediate closure of a facility or
establishment pursuant to Health and Safety Code
Section 2/852 whenever he reasonably believes the
facility or establishment to present an immediate
danger to the public health or safety.
F. Any reinspections following legal actions, other
than one (1) reinspection following an initial
administrative hearing, will result in the operator
being charged an hourly on -site fee.
Sect -Ion 4. PERMITS. No person shall operate a food
establishment or facility without holding a valid permit
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'ILLIAN1 C. KATZENSTEIN
COUNTY covrsEL
sum. 300
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issued by the Department of Environmental Health Services.
Application for a permit shall be made to the Department of
Environmental Health Services upon a form provided by the
Department, and shall be accompanied by a fee as required by
Ordinance No. 640. A permit shall be valid for not more
than one (1) year.
Section 5. CRIMINAL PENALTIES.
A. Any person violating any provision of this ordinance
shall be guilty of an infraction or misdemeanor as
hereinafter specified. Such individual shall be
deemed guilty of a separate offense for each day
during which any violation of this ordinance is
committed or allowed to exist.
B. Any individual convicted of a violation of this
ordinance shall be:
1. Guilty of an infraction and punished by a fine
of not less than fifty dollars ($50.00), but not
to exceed one hundred dollars ($100.00) for the
first offense.
2. Guilty of an infraction and punished by a fine
of not less than one hundred dollars ($100.00),
but not to exceed two hundred dollars ($200.00)
for the second offense.
3. The third and any subsequent offense shall
constitute a misdemeanor, and shall be
punishable by a fine of not less than five
hundred dollars ($500.00), but not to exceed one
thousand dollars ($1,000.00) and/or six (6)
JILLIAM C. KATZENSTEIN
COUNTY COUNSEL
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months in the County jail, or both.
C. Notwithstanding the foregoing, a first or second
offense may be charged and prosecuted as a
misdemeanor.
D. Payment of any penalty herein shall'not relieve an
individual from the responsibility of correcting the
violations as noted on the official Inspection
Report Form.
Section 6. PUBLIC NUISANCE DECLARATION. In addition,
any violation of this ordinance is hereby deemed to be a
public health nuisance and may be abated by the Enforcement
Officer, irrespective of any other remedy hereinabove
provided.
Section 7. CIVIL PENALTIES. Any person who willfullv
violates any provision of this ordinance or any other
or regulations adopted by the Department of Environmental
Health Services pursuant to this ordinance, in addition to
any criminal penalties, shall be liable for a civil penalty
of between fifty dollars ($50.00) and two hundred fifty
dollars ($250.00) for each day of violation. The
enforcement agency shall be authorized to file and maintain
an action in a court of appropriate jurisdiction to collect
any such civil penalty arising under this section.
Section 8. RIGHT OF INSPECTION. Pursuant to California
Health and Safety Code Section 27650, the Enforcement
Officer shall have the right to inspect any food facility or
establishment, or any facility suspected of being a foof
establishment or facility, at any reasonable time. If
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VILLIAM KAT2ENSTEIN
COUNTY COUNSEL
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iflTH TFICET
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inspection is refused, the permit may be suspended or
revoked, and/or the owner or operator shall be guilty of an
infraction or misdemeanor offense.
Section 9. SEVERABILITY. If any provision, clause,
sentence or paragraph of this ordinance, or.the application
thereof to any person or circumstances shall be held
invalid, such invalidity shall not affect the other
provisions of applications of the provisions of this
ordinance which can be given effect without the invalid
provision or application and, to this end, the provisions of
this ordinance are hereby declared to be severable.
Section 2. Ordinance No. 493 is hereby repealed.
Section 3. This ordinance shall take effect thirty (30)
after its adoption.
TTEST:
21 GERALD A. MALONEY
Clerk of the Board
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Deputy
GB:jf-697/litl2/19/92
REV:jf-3/2/92
BOARD OF SUPERVISORS OF THE COUNTY
OF RIVERSIDE, STATE OF CALIFORNIA
By
Chairman, Board of Supervisors
'ILLIAM C. KATZENSTEIN
COUNTY COUNSEL
suiTF 3DO
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TO:
FROM:
DATE:
SUBJECT:
STAFF REPORT
Honorable Mayor and Members of the City Council
Brian McNabb, Director of Community Development
via Pamela S. Easter, City Manager
January 5, 1993
ADOPTION OF ORDINANCE 972, APPROVING
ZONING ORDINANCE AMENDMENT 7-92
5 .do,
RECOMMENDATION
Waive the full reading of Ordinance No. 972 and read by title only, and adopt (Second
Reading), the ordinance approving Zoning Ordinance Amendment 7-92.
BACKGROUND
On December 15, 1992, the City Council introduced Zoning Ordinance No. 972 which
approved Zoning Ordinance Amendment 7-92 which allows restricted temporary
development directional signs, thereby amending Ordinance 340 of the City of San
Jacinto.
ORDINANCE NO. 9 7 2
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF SAN JACINTO, CALIFORNIA APPROVING ZONING
ORDINANCE AMENDMENT AMENDING ORDINANCE 340
OF THE CITY OF SAN JACINTO
THE CITY COUNCIL OF THE CITY OF SAN JACINTO DOES HEREBY ORDAIN AS
FOLLOWS:
Section 1. That Ordinance No. 340 is hereby amended by adding thereto Zoning Ordinance
Amendment 7-92 as herein set forth.
Section 2. That the Zoning Ordinance Amendment of the City of San Jacinto shown on the
attached exhibit marked Exhibit "A" made a part hereof, is hereby established.
Section 3. The City Clerk shall certify to the adoption of this ordinance amendment and
cause the same to be published in a newspaper of general circulation printed and published
in the County of Riverside, State of California.
Section 4. Zoning Ordinance Amendment 7-92, has been determined to be a class 3
Catagorical Exemption from CEQA by the provisions of Article 19 Section 15305 Minor
Alterations.
Introduced at a regular meeting of said City Council on the 15th day of December 1992.
MOVED, PASSED AND ADOP1I D at a regular meeting of the City Council on the
day of 1992 by the following vote.
AYES:
NOES:
ABSENT:
A'1'1'EST
Mayor Deputy City Clerk
CER 1'IFICA I
STA I OF CALIFORNIA,
COUNTY OF RIVERSIDE,
CITY OF SAN JACINTO,
I hereby certify that the foregoing is a true copy of Ordinance Amendment No.
duly adopted by the City Council of the City of San Jacinto at a regular meeting thereof
held the day of 1992.
WITNESS my hand and official seal of the City of San Jacinto this
day of 1992.
Deputy City Clerk
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EXHIBIT "A"
ZONING ORDINANCE AMENDMENT
16.13 OFF SITE REAL ESTATE DEVELOPMENT SIGNS
No off -site subdivision signs shall be place any where in the City unless they
comply with the following regulations.
A. Panel and sign structure (Kiosk) shall be of uniform design and
approved by the Community Development Director. Such designs
shall be similar to Exhibit "B" and have a maximum height of 15 feet.
B. A sign structure shall be located not less than 600 feet from an
existing or previously approved sign site. Further, each sign may
only contain the name of the subdivision and a directional arrow as
shown on Exhibit "B".
The placement of each sign structure shall be reviewed and
approved by the Director of Community Development or authorized
staff.
D. All signs are to be placed on City right-of-way with City
Encroachment Permit obtained and filed with the Department of
Community Development prior to issuance of permit.
E. A sign location plan shall be prepared showing the site of each
directional sign and shall be submitted to the Department of
Community Development prior to the issuance of a sign permit.
F. There shall be no additions, tag signs, streamers, devices, display
boards, or appurtenances added to the signs as originally approved.
Further, no other directional signs may be used, such as posters or
trailer signs.
G. No subdivision signs shall be erected advertising tracts located
outside City limits.
H. The panel and/or the Kiosk shall be allowed until subdivision is sold
out or at the request of the housing developer, whichever comes
first.
I. Other temporary off -site real estate development directional
signs("bootlegs") shall only be allowed pursuant to a Resolution
adopted by the City Council, which outlines a program for placement
and removal and administration of said program.
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STAFF REPORT
TO: Honorable Mayor and Members of the City Council
196
FROM: Brian McNabb, Director of Community Development
via Pamela S. Easter, City Manager
DATE: January 5, 1993
SUBJECT: Adoption of Ordinance No. 973, Trip Reduction Ordinance
RECOMMENDATION
Staff recommends that the City Council adopt Ordinance No. 973, waive the reading of
the Ordinance in full and read by title only.
BACKGROUND
On December 15, 1992, the City Council introduced Ordinance No. 973, which prescribes
methods developers and large employers can utilize to reduce vehicle trips.
ORDINANCE NO. g 7 3
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF SAN JACINTO RELATING TO MOBILE SOURCE AIR
POLLUTION REDUCTION THROUGH REDUCING MOTOR
VEHICLE TRIPS AND MOTOR VEHICLE MILES
TRAVELED
THE CITY COUNCIL OF THE CITY OF SAN JACINTO DOES HEREBY ORDAIN AS
FOLLOWS:
SECTION 1. FINDINGS:
(a) The City of San Jacinto is committed to protecting the health, welfare and
safety of our residents.
(b) Poor air quality and congestion management is detrimental to the public
health, welfare and safety.
(c) Mobile sources contribute significantly to the poor air quality in the City.
(d) The South Coast Air Quality Management Plan calls for Cities to reduce
vehicle miles traveled and vehicle trips.
(e) The County and every City in the County is required by state law to adopt and
implement a Trip Reduction Ordinance which complies with the standards and requirements
established within the County's Congestion Management Program (CMP).
(f) Riverside County Transportation Commission, as the Congestion Management
Agency for Riverside County, has established requirements for new developments which
could employ 100 or more persons.
SECTION 2. INTENT:
This Ordinance is intended to protect the public health, welfare and safety by
reducing air pollution and congestion caused by vehicle trips and vehicle miles traveled.
SECTION 3. DEFINITIONS:
(a) "Alternate Work Schedules" means a variation from the traditional 5 day/40
hour work week to either a 4 day/40 hour or 9 day/80 hour work schedule.
(b) "Applicable Development" means any new or existing development that meets
or exceeds the employment threshold identified in Section 4.
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(c) "Flextime" means allowing employees to determine their own starting and
quitting times by either extending the work day in the morning or evening or both.
(d) "Parking Management" means an action taken to alter the supply, operation
and/or demand of parking facilities to force a shift from the single -occupant vehicle to
carpool, vanpool or other transportation mode.
(e)
"Rideshare" means a transportation mode with multiple occupants per vehicle.
(f) "Telecommuting" means the employee forgoes a trip to the normal worksite
and instead works from home or from a satellite office near home.
SECTION 4. NEW DEVELOPMENT
(a) Applicability: This Ordinance is applicable to new developments that could
employ 50 or more persons based upon the following methodology:
LAND USE CATEGORY GROSS SQUARE FEET/EMPLOYEE
1. Retail Commercial
2. Office/Professional
3. Industrial/ Manufacturing
4. Warehouse
5. Hotel/Motel
6. Hospital
500 Square Feet/Employee
300 Square Feet/Employee
500 Square Feet/Employee
1000 Square Feet/Employee
.5 Employees/Guest Room
300 Square Feet/Employee
In the event the developer reports fewer employees than anticipated by the above
methodology, the development may he exempt from the provisions of this Ordinance
provided a signed and notarized affidavit certifying the actual number of employees is
submitted. Annually, on the anniversary of the signed affidavit, the developer or employer
shall report to the Community Developer Department the actual number of employees
including any increase in employees.
For mixed use developments the project employment factor shall be based upon the
proportion of the development devoted to each land use.
b) Standards: All applicable developments shall incorporate facilities and/or
programs in their development plans sufficient to attain a 12 percent work related trip
reduction from the expected number of trips related to the project as indicated in the latest
edition of the Trip Generation Handbook published by the Institute of Traffic Engineers
(ITE). Trip reductions shall be calculated in accordance with standards established by
Southern California Association of Governments (SCAG) and/or the South Coast Air
quality Management District (AQMD).
(c) Facilities: Facilities provided in accordance with the provisions of this
Section may include but are not limited to:
1. Preferential Parking for Carpool Vehicles
2. Bicycle Parking and Shower Facilities
3. Information Center for Transportation Alternatives
4. Rideshare Vehicle Loading Areas
5. Vanpool Vehicle Accessibility
6. Bus Stop Improvements
7. On -Site Child Care Facilities
8. Local Transportation Systems Management Methods and Road
Improvements.
4. Facilities to Encourage Telecommuting
10. Contributions to Support Regional Facilities Designed to Reduce Vehicle
Trips and Miles Traveled
11. On -Site Amenities such as Cafeterias and Restaurants, Automated Teller
Machines, and Other Services that would Eliminate the Need for Additional
Trips.
(d) Trip Reduction Plan Option: Proponents for new development proposals may
submit Trip Reduction Plans and/or design features specified below to achieve trip
reduction requirements of this Section. Said Plan shall be approved prior to the issue of
occupancy permits. Agreements to secure implementation of such plans shall become a
condition of development and shall he recorded with the Deed of Trust for the property.
Such agreement shall include a monetary lien on the property in an amount sufficient to
implement said program.
(e) Trip Reduction Methods: Any combination of the following methods may be
utilized to achieve the required vehicle trip reduction:
1. Alternate Work Schedules/Flex-Time
a. Office/Professional, Industrial, Manufacturing, Warehouse
1. Incorporate alternate work schedules and flex -time programs
(Adoption of 9/80 work schedule for all employees would
account for a 10 percent reduction in vehicle trips).
b. Hospital
1. Incorporate alternate work schedules and flex -time programs
for employees that normally work between the hours of 8:00
a.m. and 5:00 p.m.
2. Telecommuting
a. Office/Professional
1. Office facilities 25,000 square feet or larger may preserve 5
percent of the gross floor area for telecommuting purposes to
allow tenants with multiple facilities to establish satellite work
centers.
2. Establish telecommuting or work at home programs to allow
employees to work at a home or a satellite work center either
one day per week or one day every two weeks.
3. Through the telecommuting or work at home program provide
incentives or offset employee costs in acquiring the needed
equipment and supplies for telecommuting.
b. All Other Uses
1. Establish telecommuting or work at home programs for selected
employees (i.e. certain clerical or administrative employees)
Through the telecommuting or work at home program provide
incentives or offset employee cost in acquiring the needed
equipment and supplies for telecommuting.
3. Bicycle Facilities
a. All Uses
Provide bicycle parking facilities equivalent to 10 percent of the
total required automobile parking spaces. Thirty (30) percent
of the bicycle parking facilities shall be secure lockers.
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2. Provide shower facilities equivalent to 2 showers for the each
100 employees or portion thereof.
4. Parking Management
a. All Uses
1. Designate via permanent signage employee parking area based
upon the following ratios:
a. Office/Professional: 85% of Required Parking
b. Commercial Retail: 30% of Required Parking
c. Industrial/Manufacturing/Warehouse: 90% of Required
Parking
d. Hospital: 70% of Required Parking
e. Hotel: 30% of Required Parking
2. Designate via permanent signage 25 percent of employee
parking for carpools and vanpools.
3. Offer financial or other incentives to employees who participate
in ridesharing or an alternative mode of transportation other
than the single occupant vehicle.
4. Establish a parking surcharge on the single occupant vehicle.
5. Mass Transit Facility Usage
a. All Uses
1. Provide incentives to employees to use Mass Transit Facilities.
Incentives could include provision of a bus pass, additional pay,
flex -time or any other incentive which encourages employees to
use mass transit in -lieu of the single occupant vehicle.
6. Commuter Information Center
a. All Uses
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1. Provide a commuter information area or bulletin board that is
centrally located and accessible to all employees and include:
a. current maps, routes, schedules for public transit
b. rideshare match lists
c. available employee incentives
7. Child Care Facilities
a. All uses, including multi -tenant developments, cumulatively employing
150 or more persons
1. Set aside 10 percent of the gross floor area for child care
purposes. Said floor area will not be considered when
calculating parking requirements for said development.
SECTION 5. EXISTING DEVELOPMENT
(a) Applicability: This ordinance is applicable to all employers that employ 50
or more persons.
(b) Trip Reduction Plans: All applicable developments or businesses shall submit
a Trip Reduction Plan or incorporate design features utilizing the methods specified in
Section 4 of this Ordinance to reduce vehicle trips by 12 percent. Said Plan shall be
submitted within 120 days from the issuance and/or renewal of the business license.
(c) Other Measures: Any other method or measure which can exhibit a reduction
in vehicle trips shall be credited toward attaining the requirements of this Ordinance.
SECTION 6. ENFORCEMENT
(a) Upon approval of the applicable Trip Reduction Plan, if there is future non-
compliance with this ordinance or exhibited failure to implement the Trip Reduction Plan,
one or more of the following provisions shall apply:
1. New Development: Exercise the lien, based upon the terms of the agreement
as required pursuant to Section 4 (d) of this Ordinance, on the subject
property.
2. Existing Development: A monetary penalty compounded on a monthly basis
upon the length of time of non-compliance equal to the business license
renewal fee.
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SECTION 7. FEE
(a) Fee: A trip reduction plan review fee of $90 payable at the time of annual
review shall be required. This fee shall be used to defray the costs of processing and
reviewing each individual trip reduction plan. Such fee may be increased from time to time
by a Resolution of the City Council.
(b) Compliance with AQMD Reg XV: Initial Trip Reduction Plans approved by
the City under the provisions of this ordinance for new employers shall constitute
compliance with Regulation XV provided such programs have been determined sufficient
to meet Average Vehicle Ridership (AVR) targets of 1.5. Monitoring and annual reporting
requirements shall continue to be the responsibility of AQMD and individual employers in
accordance with rules and procedures established by the South Coast Air Quality
Management District.
SECTION 8. VOLUNTARY PLANS AND PROGRAMS
(a) Employers which employ fewer than 50 people will be encouraged by the City
to submit Trip Reduction Plans on a voluntary basis to achieve an overall trip reduction
within the City of 12%.
(b) The Director of Community Development shall be responsible for developing
effective incentive programs which promote voluntary programs to reduce vehicle trips and
miles traveled.
Introduced at a regular meeting of said City Council on the l5th day of December 1992, by
the following vote.
AYES:
NOES:
ABSENT:
MOVED, PASSED AND ADOPTED at a regular meeting of the City Council on the
day of 1992 by the following vote.
AYES:
NOES:
ABSENT:
7
Mayor
A I I EST:
Deputy City Clerk
STATE OF CALIFORNIA,
COUNTY OF RIVERSIDE,
CITY OF SAN JACINTO,
1 hereby certify that the
the City Council of the City of
of 1992.
WITNESS my hand
day of
CERTIFICA1E
foregoing is a tnie copy of Ordinance No. duly adopted by
San Jacinto at a regular meeting thereof held the day
and official seal of the City of San Jacinto this
1992.
Deputy City Clerk
8
STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Brian Mc Nabb, Director of Community Development
Via Pamela S. Easter, City Manager
DATE: January 5, 1993
SUBJECT: CHANGE ORDER 1, PARK HILL TANK AND TRANSMISSION MAIN
RECOMMENDATION
Approve Change Order 1, in the amount of $74,602.98, to the Park Hill Tank and
Transmission Main project contract with Advance Tank.
DISCUSSION
The proposed change order is the result of scheduling differences in the preparation of
the tank construction plans and the tank site landscaping plans. The tank construction
plans were completed prior to the landscape plans, and it was undesirable to
unnecessarily delay the lengthy tank construction time -frame. Therefore, staff proceeded
with the tank construction bid process prior to completion of the landscape plans. This
allowed the tank construction to go forward with the intention of processing a change
order upon completion of the landscape plans.
Change Order No. 1, in the amount of $74,602.98, reflects the cost of providing irrigation
and landscape improvements to the tank site, which were not part of the original bid. The
original contractor, Advance Tank, solicited three bids for the landscape improvements
(attached for your review) and will oversee the landscape contractor, Moore Landscaping.
The Moore Landscaping bid amount and the actual bid award differ as a result of the five
percent mark-up allowed under the bid specifications. Section 3-3.2.3 of the Standard
Specifications for Public Works Construction allows the contractor (Advance Tank) a 5
percent mark-up for added work in excess of $2,000 that is performed by a subcontractor
(Moore Landscaping).
The tank site improvements were funded from proceeds derived from Community
Facilities District #2. The change order amount will also be funded from CFD #2
proceeds.
SECTION 1.11
of
PROCEDURAL DOCUMENTS
CHANGE ORDER
AGENCY: CITY OF SAN JACINTO COMMUNITY FACILITIES DISTRICT
NO. 2
CONTRACTOR:
PROJECT:
ADVANCE TANK AND CONSTRUCTION CO.
344 HALBERT ST.
PERRIS, CA 92570
CITY OF SAN JACINTO COMMUNITY FACILITIES DISTRICT
NO. 2, PARK HILL TANK AND TRANSMISSION MAIN
Change Order No. 1
Agreement Date: June 2, 1992
Date: December 22, 1992 Sheet 1 of 2
The following changes are hereby made to the Contract Documents:
Plan changes to the irrigation and landscaping (work to be
performed by Moore Landscaping of Riverside, work will be
supervised by Advance Tank And ConstructION.)
JUSTIFICATION:
CHANGE TO CONTRACT PRICE:
Original Contract Price $1,291,213.95
Current Contract Price Adjusted by $1,291,213.95
Previous Change Order(s)
Contract Price Due to This Change $ 74,602.98
Order will be (increased)
New Contract Price, including $1,365,816.93
this Change Order
CHANGE TO CONTRACT TIME:
Contract time will be (increased) 17 days
Date of completion of all work April 5, 1993
REQUIRED APPROVALS:
To be effective, this Change Order must be approved by the Agency,
or as may otherwise be required by the Supplemental General
Conditions.
Requested By Date
Recommended By Date
Ordered By Date
Accepted By Date
12/10/1992 11:04
6570130
ADVANCETANX
PAGE 01
KAND CONSTRUCTION CQ
Dember 18, 1992
Peacock/
1655 X. 6th Street #A4A
Corona, CA 91719
Attention:
G2nt].esens
Dave cnttington
Senior Vice President
City of San Jacinto
Our Job *2392
Post -It'" brand tax transmittal memo tb/1
Due to plan change® to the irrigation and landscaping it will
be necessary for us to revise our price for this extra work.
$3744Theplanpchanges lf1dd erosion c�„lrol fabric at a cast of
7.
Therefore. our revised proposal far providing irrigation iud
landscaping on the above referenced project is $74,602.98.
plence allo/ seventeen (17) additional calendar days for this
work.
If you have any questions, pleAae don't hesitate to roll me.
Very Trudy Yours,
Cirs./cjv
0(2_1,6- 7 o Es'$8,o
3Za4.i7
i 71 & o z.. ` P
P.a. box 1808
Parris. CA 82072
344 Mafbed St.
Perra, California 92570
Office (714) 667.9922
FEIX (714) 857.9130
Iv PL)1A IULIC/UJJ
(3)
A
TANK AND CONSTRUCTION Ca
7 RECEIVEP 2 1 1992
September 17, 1992
Peacock/Radaker
1655 E. Sixth Street, #A4A
Cbrona, CA 91719
Attn: Dave Cottington, Senior Vice President
Ref: Park Hill Tank and 24" Transmission Main
Our Contract No. 2392
Gentlemen:
In accordance with your request the following are the three(3)
landscaping bids received on the above referenced project:
(1) Moore Landscaping
18715 Granite Avenue
Riverside, CA 92508
(2) Shir-cal Landscape
24285 Sunnymead Blvd.
Suite 247
Moreno Valley, CA 92553
Southwest Landscape
P.O. Box 15611
Santa Ana, Cl 92705
$67,484.58
$72,000.00
s74,900.00
Advance Tank added 5% markup to above costs to reach the
$70,858.81 price quoted in our letter dated Septeivbei. 11, 1992.
If you have any questions, please don't hesitate to call.
DL/ta
cc: Kevin Rodgers
P.O. Box 1806
STAFF REPORT
TO: Honorable Mayor and Councilmembers
FROM: Les Evans, Interim Public Works Director
DATE: January 5, 1992
SUBJECT: NOTICE OF COMPLETION
RAMONA EXPRESSWAY REHABILITATION
RECOMMENDATION:
Approve and accept the pavement improvements on Ramona Expressway between
Sanderson Avenue and State Street and authorize the City Clerk to file a Notice of
Completion.
FISCAL IMPACT:
The contract bid was $258,155.00. In addition, the City Council approved a Change
Order for $10,500 on September 15, 1992. The actual contract cost was $238,229.48
due to a difference in actual and estimated quantities. The change order was not done.
The project was funded 70% by Article 8 Funds and 30% by State -Local Transportation
Fund.
BACKGROUND AND ANALYSIS:
The pavement rehabilitation of Ramona Expressway between Sanderson Avenue and
State Street has been completed by Matich Corporation.
The work was satisfactory and completed within the contract amount.
The authorized Change Order for installation of left turn lanes at Potter and Chase
Streets was deleted due to the poor soil conditions which will necessitate considerable
additional cost.
WHEN RECORDED RETURN TO:
City Clerk
City of San Jacinto
201 East Main Street
Sa❑ Jacinto, CA 92383
NOTICE OF COMPLETION
FOR RECORDERS USE ONLY
Notice is hereby given by the undersigned owner, a political subdivision of the State
of California, that a public work of improvement described as
RAMONA EXPRESSWAY RF.HARTT,TTATTON
has been completed and was accepted by the undersigned awarding authority on the date
hereof.
The contractor on such work was MATICH CORPORATION
and the surety bond is with RELIANCE INSURANCE COMPANY
The real property upon which said work was performed is in the City of San Jacinto,
County of Riverside, State of California and described as: (Legal description or street
address or other specific location)
RAMONA EXPRESSWAY BETWEEN STATE STREET (sr 79) AND
SANDERSON AVENUE
Date: January 5, 1993 CTTY OF SAN .TArTNTO
(Date of Acceptance) (Name of Political Subdivision)
STATE OF CALIFORNIA) By
ss
COUNTY OF RIVERSIDE) Title
I hereby certify that 1 am the
of the City Council of the City of San Jacinto, California the political subdivision which
executed the foregoing notice and on whose behalf I make this verification; that I have read
said notice, know its contents, and that the same is true. I certify under penalty of perjury
that the foregoing is true and correct.
Executed at San Jacinto. California on
(Date)
Deputy City Clerk
5:L0
STAFF REPORT
TO: Honorable Mayor and Members of the City Council;
f� FROM: Brian McNabb, Director of Community Development
DATE: January 5, 1993
SUBJECT: RESOLUTION TO ESTABLISH A PROGRAM THAT ALLOWS
RESTRICTED USE OF 'TEMPORARY OFF SITE REAL ESTATE
DIRECTIONAL SIGNS
APPLICANT: City Initiated
DESCRIPTION
Consideration of a Resolution to establish program guidelines that will allow the limited use
of Temporary Off Site Directional Real Estate Signs.
RECOMMENDATION
Staff recommends the City Coucil approve this Resolution subject to Exhibit "A" attached.
DISCUSSION
Zoning Ordinance Amendment 7-92 was introduced at the December 15, 1992 City Council
meeting to establish a program to permit the restricted use of off -site directional real estate
signs.
It is the general consensus of the development community through discussions at Partners
in Progress that these signs are a tremendous help in increasing potential customer traffic
in their model homes during weekends which is their prime sales time.
City Council Staff Report
January 5. 1993
Page 2
The existing program or "Kiosk" program has been in effect since April 1990 does help some
but does not draw the attention that the brightly colored temporary directional signs do. The
current economic conditions have forced new home developments to become fiercely
competitive for their customers.
"Partners in Progress" has suggested a controlled temporary sign program under the auspices
of the Chamber of Commerce. Attached is a resolutionthat will set the guidelines to
implement a program to allow a limited use of these signs.
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN JACINTO, CALIFORNIA, OF INTENTION TO ALLOW
TEMPORARY OFF SITE REAL ESTATE DIRECTIONAL
SIGNS AT SELECTED LOCATIONS AS IDENTIFIED IN
EXHIBIT "A" ATTACHED HERETO
RESOLVED, by the City Council of the City of San Jacinto, that
WHEREAS, the City of San Jacinto desires to initiate a program in conjunction with the
Chamber of Commerce that allows a restricted use of temporary real estate directional signs
in the City of San Jacinto, County of Riverside, State of California.
WHEREAS, the City Council has determined that it is necessary to permit said signs in
limited locations for the purpose of promoting economic development.
WHEREAS, Ordinance 340 allows the City Council to establish a controlled off site sign
program
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of San Jacinto does
hereby resolve that the Chamber of Commerce is the exclusive agent permitted to install
temporary off site real estate signs in the City in accordance with Exhibit A.
Passed and adopted by the City Council of the City of San Jacinto at a regular meeting
thereof held on the 5th day of January, 1993, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
Deputy City Clerk
Mayor
CERTIFICATE
The foregoing is certified to he a true copy of Resolution No. duly adopted by
the said City Council of the City of San Jacinto on the date set forth therein.
Deputy City Clerk
EXHIBIT "A"
TEMPORARY OFF SITE REAL ESTATE DIRECTIONAL SIGNS
Temporary off site directional signs may he set up between the hours of 3:00 P.M. Friday
and 10:00 A.M. Monday along the following locations at 1/2 mile intervals, as designated
by the City.
1. Sanderson Avenue north of Esplanade within the City limits, as designated by the
City.
2. State Street north of the Ramona Expressway within the City limits.
3. Entire length of the Ramona Expressway within the City limits.
No more than two signs per development shall be at any one location.
The Chamber of Commerce shall not place a temporary off site directional real estate sign
for any development who is not participating in the formal kiosk program. The Kiosk
Association shall determine the required extent of participation.
The Chamber of Commerce is responsible for the removal of illegal temporary off site
directional real estate signs.
The face area of the temporary subdivision signs shall not exceed 2' X 3'.
Said signs shall he posted within the public right of way except on or blocking traffic control
signs, or on utility poles or structures.
The Chamber of Commerce shall be responsible to the Kiosk Association for the structure
of this program.
The Kiosk Committee may adopt other rules as appropriate and shall transmit said rules to
both the Chamber of Commerce and the City Council.
The Chamber of Commerce shall indemnify the City and the Kiosk Association while
operating this program.
DATE:
TO:
STAFF REPORT
January 5, 1993
Honorable Mayor and City Council
FROM: Pamela L. Lee, Deputy City Clerk
SUBJECT: Records Management and Retention Program
3'!!
RECOMMENDATION: Adopt Resolution No. establishing a Records Management
Program and Records Retention Schedule and repealing all former resolutions in conflict.
BACKGROUND: After many months of review and inventory of records the attached is
what we propose as a beginning point in the overall records management for the City of
San Jacinto. The proposal has been reviewed by the City Attorney for legal sufficiency.
The need for a program is great and the end result will indeed be cost savings through
the acquisition of additional space now being utilized to store obsolete records. There
will also be a cost savings realized by the need for less staff time to research matters.
The intent of the program is to establish a uniform system of filing records so all
departments will be following the same system, making it easier to locate records and not
allowing the City to be vulnerable to the absence of any given employee. During the
physical transition of records staff will be trained on the use of the system and input
received on the ease of use. The system is flexible and allows for growth. Once the
conversion is complete, which means it may come back to Council for revision as
needed, a plan for ongoing and annual maintenance and review will be established to
assure that it will serve the City's benefit for many years to come.
The retention schedule will assure the ongoing maintenance of records, while still meeting
legal sufficiency. This too shall be reviewed and amended annually.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN JACINTO, CALIFORNIA, ESTABLISHING POLICIES FOR
RECORDS MANAGEMENT, INCLUDING A UNIFORM FILING SYSTEM,
A RETENTION SCHEDULE AND A ONE TIM E DISPOSAL OF RECORDS
WHEREAS, the City finds it necessary to dispose o obsolete records to facilitate the
storage of records with legally required retention: and
WHEREAS, the City wishes to exercise its right to a one time disposal of obsolete
records and has established a retention schedule so t hat all records not within said
schedule are hereby approved for disposal.
NOW, THEREFORE, BE lF RESOLVED, that the City Council of the City of San
Jacinto hereby approves and adopts the following:
1. The Uniform Filing System as the standard for departments of the City for
the purpose of maintaining City records as ,,hown in Exhibit "A", attached
hereto and made a part hereof.
The Records Retention Schedule for scheduling the routine disposition of
records as shown in Exhibit "B", attached hereto and made a part hereof,
3. Thai all records for one time disposal will be categorically identified and
period. of time listed and approved bv the City Attorney prior to
disposition.
4. That all requests for records disposal itCcsordin.Q to the retention schedule
shall be identified by the department submitted to the City Clerk for
processing and approval by the City Attorney prior to disposition.
APPROVED AND ADOPTED this 5th day of January, N93.
Henry Halliger, Mayor
ATTEST:
Maurice Armstcr, City Clerk
DRAFT FUNCTIONAL FILING SYSTEM
100 ADMINISTRATION (Light. Blue)
This is a general function file in which departments
policies, and correspondence.
100 Administrative Policies
would maintain their departmental
This is a place for departments to keep copies of policies of the organization and
their department.
100.001
100.002
100.003
General
Goals and Objectives
Policy & Procedures Manual
110 Boards, Commissions & Committees
120
Each department responsible for a specific board, commission or commit.t.ee would
maintain their records here.
110.001
110.002
110.003
110.004
110.005
110.006
110.007
110.008
City Council
General
Community Beautification Committee
Library Board
Museum Board
Parks & Recreation Committee
Planning Commission
Traffic Safety Commission
2010 Committee
Location for meeting notices, biographical
presentations.
120.001
120.002
General
Councilmembers
120.002.01
120.002.02
120.002.03
120.002.04
120.002.05
120.002.06
120.002.07
sketches, correspondence, special
Boykin, Francis
Ford, Trammell
Hafliger, Henry
Leahy, Jan
Richards, Jim
Solaria, David
Williams, Patrick
1
120.003
120.004
130 City History
Proclamations
Subcommittees
Information pertaining to the city seal and logo, historical information (i.e.,
incorporation papers), records management and sister city information.
130.001
130.002
130.003
130.004
General
City Seal/Logo
Incorporation Papers
Records Management
130.004.01 Records Destruction Lists
130.004.02 Records Inventory - 1992
130.004.03 Records Management Program 1992 (Including Filing Index)
130.004.04 Records Retention Schedule 1992
130.004.05 Records Storage Catalog
140 Data Processing
Correspondence, documents and information relative to computer programming.
140.001 General
140.002 Lotus 123
140.003 Quattro
140.004 Windows
140.005 WordPerfect
150 Departmental
General files for departments to maintain correspondence, interdepartmental and
departmental memos for which there is no other feasible category.
150.001 General Departmental
160 Information Services
Correspondence and documents relative to public relations, i.e. press releases, newsletters,
press clippings and complaints.
160.001
160.002
160.003
General
Complaints
Newsletters, City
l60.004
l60.005
Press Clippings
Press Releases
170 Organizations, Governmental
Correspondence and information pertaining to other Districts, City/ County, State
and Federal agencies which do not pertain to n specific category file.
l70.U0l
170.002
California,
170.001.01
l70.00l.03
l7O.O0I.03
l7O.O0l.04
l70.00l.0S
l7O.00l.06
l7O.00l.07
l7O.O0l.08
l7O.O0l.09
170.001.10
170.001.11
170.001.12
170.001.13
170.001.14
170.001.15
170.001.16
170.001.17
Riverside,
170.002.01
I7O,OO2,OZ
l7O.002.O3
l?O.002.O4
l70,002.O5
l?0.002.06
l70,002.07
l?0.002.08
l?0.O02.Og
l70.002.lO
l7O.O03.11
State of General
Air Quality Management District (A8MD)
Alcohol & Beverage Control (ABC)
Hoard of Equalization (3B8)
CAUTRAWS (California TrauopozLatinn Dupaztxneot)
Controller's Office
Department of Justice (DOJ)
Department of Motor Vehicles (DMV)
Governor's Office
League of California cities
Lucal Agency Investment Fund (L&IF)
Office of Emergency Services
Planning ???
Public Employees Retirement Services (POBS)
Public Utilities Commission (PO[)
Secretary of State
Southern California AaaociaLioo
Waste Management ???
of Governments (SCAG)
County of General
AudiLoc/CooLcollec
Board of Supervisors
Clerk of the Board
County Recorder
Flood Control/Transportation
Local Agency Formation Commission (LAFCO)
Registrar of Voters
Riverside County Transportation Commission (IlCTC)
Sheriff's Department
Solid Waste Management
Western Riverside County of Governments (WQC0G)
170.003 United States Government (Fedorol) General
3
180 Organizations, Civic & Private
Correspondence and information pertaining to other organizations which do not
pertain to a specific category file.
180.001 General
180.002 Chamber of Commerce
180.003 Downtown Business Association
180.004 San Jacinto Business Association
180.005 San Jacinto School of the Arts
180.006 United Way
180.007 YMCA
190 Studies and Surveys
Departmental instituted studies and surveys which do not pertain to a specific
category.
190.001 General
200 FINANCIAL/FISCAL SERVICES (Green)
Matters relating to the fiscal administration of the city.
200 Accounting
Reports, audits,
information.
200.001
200.002
200.003
200.004
200.005
200.006
appropriations requests, warrants and all banking related
General
Annual Audits
Annual Reports
Appropriations
Banking Records
200.005.01 Canceled Checks
200.005.02 Deposits
200.005.03 Statements
Warrant Registers
210 Assessment Districts
Reports, correspondence and other information relative to all forms of assessment
districts, (i.e., community facilities, street lighting, landscape maintenance,
special assessments, mello roos, etc.).
210.001
210.002
210.003
210.004
210.005
210.006
210.007
220 Budget
General
Assessment District 87-1
Community Facilities District (CFD) #1
Community Facilities District (CFD) #2
Community Facilities District (CFD) #3
Landscaping and Lighting District (LLMD)
Landscaping, Lighting & Parks District (LLMPD)
All budget files, requests, correspondence and final adoption.
220.001
220.002
220.003
220.004
220.005
230 Fees
General
Annual Budget (Adopted)
Budget Adjustments (Adopted)
City Budget Documents & Worksheets
Redevelopment Agency Budget Documents & Worksheets
Fee schedules, requests for waivers and correspondence relative to fees.
230.001
230.002
230.003
230.004
240 Grants
General
Fee Schedules
Fee Studies
230.003.01 AB 1600
230.003.02 User Fees
Waiver Requests
230.004.01 -Specific Case Files -
All correspondence and reports relative to various grant programs (i.e., CDBG, FAU,
etc.).
240.001
240.002
240.003
240.004
General
Community Development Block Grant Funds (CDBG)
Transportation Funding (FAU)
Police Department Funding
5
250 Investments
All correspondence and reports relative to public funds investments,
250.001
250.002
250.003
250.004
260 Payroll
General
Fund Transfers
Monthly Statements (LAIF)
Treasurer's Monthly Reports
All correspondence and reports relative to payroll.
260.001
Payroll General
260.001.01 Deductions
260.001.02 Deferred Compensation
260.001.03 Expenses
260.001.04 Garnishments
260.001.05 Insurance
260.001.06 Leave Records
260.001.07 Time Cards
270 Permits & Licenses
All correspondence, reports and records relative to permits (including inspections)
and regulatory licensing (bingo, businesses and franchises).
270.001
270.002
270.003
Franchises General
270.001.01 Cable TV
270.001.02 Electrical
270.001.03 Gas
270.001.04 Refuse
270.001.05 Taxi
Licensing General
270.002.01 Animal
270.002.02 Bicycle
270.002.03 Bingo
270.002.04 Business
270.002.05 Solicitor
Permits General
270.003.01 Building
270.003.02 Burning
270.003.03 Encroachment
270.003.04 home Occupation
280 Purchasing
All correspondence and reports relative to purchasing of supplies, equipment and
the surplus sale of property. Also records and correspondence on bids and requests
for proposal.
280.001
280.002
280.003
280.004
280.005
280.006
General
Bids General (Including Capital Improvement Projects)
280.002.01 -Specific Bid Files -
Equipment Manuals (Small Tools)
Fixed Asset Inventory
280.004.01 Sale of Surplus Property
Requests for Proposals
280.005.01 -Specific Proposal Files -
Supplies General
280.006.01 Requisitions
280.006.02 Vendors
290 Revenue & Taxation
All correspondence relative to revenue sources and measures (including census
information). Also matters relating to taxes (i.e., transient occupancy and
sales).
290.001
290.002
290.003
General
Census Data
Revenue Reports General
290.003.01
290.003.02
290.003.03
290.003.04
290.003.05
Cigarette Tax
Fines & Forfeitures
Gas Tax
Sales Tax
Transient Occupancy Tax
300 LEGAL & LEGISLATIVE SERVICES (Purple)
Records maintained in this category are those matters of a litigative nature (such as lawsuit
and claims) and subpoenas. Also included are those matters mandated by the State Codes and
Municipal Code.
7
300 Agreements/Contracts/Securities
All contracts and agreements to which the City is a party, and any attendant
securities. The originals of all contracts are classified as vital records and
maintained within the City Clerk's Office. Each contract file should also contain
the appropriate securities, bonds, or insurance certificates, termination notices
and notices of completion.
300.001 General
300.002 -Specific Contract Files (Originals Located in Fire Files Alphabetical)-
310 Codes
This pertains to the Municipal Code and any proposed amendments, updates, and
codification in general.
310.001
310.002
310.003
320 Elections
General
Codification Updates
Codification Worksheets
All records relating to any general or special elections.
320.001
320.002
320.003
320.004
320.005
General
Affidavits/Notices/Publications - 1992
Candidates' Statements/Nomination Papers - 1992
320.003.01 -Specific Individual Files -
Petitions General
320.004.01 Ini..tiatives
320.004.02 Recalls
320.004.03 Referendums
Reference Material
330 FPPC Administration
Correspondence and filings mandated pursuant to the Political Reform Act and the
City's Conflict of Interest. Code.
330.001
330.002
330.003
330.004
General
Bulletins (FPPC) - Located in Bookshelf
Forms & Manuals - Located in Forms Cabinet
Economic Interest Statements General
330.005
330.004.01 -Form 721 Filers Individually Alphabetical-1992
330.004.02 -Form 730 Filers Individually Alphabetical-1992
Campaign Statements
330.005.01 -Individuals Alphabetical-1992
330.005.02 -Committees Alphabetical-1992
340 Legal Operations
Correspondence relative to the City Attorney for which there is no specific
category file. Also recommendations and opinions from the City Attorney.
340.001 General
350 Legislation
Proposed legislation; municipal, county, state and federal. Correspondence
relating to legislation.
350.001
350.002
350.003
360 Litigation
General
Legislative Bulletins
Letters Supporting/Opposing
350.003.01. -Specific Bills -
Specific case files in litigation, claims and subpoenas.
360.001
360.002
General
-Specific Case Files Alphabetically-
370 Risk Management
Correspondence, records, and polices relative to insurance.
370.001
370.002
370.003
370.004
370.005
370.006
General
Accident Reports
Bonds (Public Officials)
Claims General
370.004.01 -Specific Case Files Alphabetically -
Insurance Policies & Certificates (City)
Workmen's Compensation General
370.006.01 -Specific Case Files-
9
400 PERSONNEL (Yellow)
Records in this category include employee handbooks, suggestions, grievances, job descriptions,
classifications, surveys and studies, and all policies, procedures and correspondence related to
labor relations.
400 Administration
Correspondence and records relative to policies and procedures, and employee
suggestions/grievances.
400.001
400.002
400.003
400.004
General
Employee Handbook, Policies & Procedures
Grievances General
400.003.01 -Specific Case Files -
Suggestions
410 Benefits & Services
Correspondence and records relative to employee benefits (i.e., retirement, insurance,
deferred compensation, education and training, etc.).
410.001
410.002
410.003
410.004
410.005
General
Education & Training
Deferred Compensation
Insurance
Retirement
420 Classifications/Salaries & Wages
Correspondence and records relative to job classifications, reclassifications, job
descriptions and salaries.
420.001
420.002
420.003
420.004
General
Classification Studies
Job Descriptions
Salary & Wage Schedules
430 Employee Records
Specific employee records.
430.001
430.002
General
-Specific Employee Records- Clearance through Personnel REQUIRED on maintaining
such files and their contents and disclosure. All such files shall be maintained
under lock and key with limited access.
440 Labor Relations
Correspondence and records relative to labor negotiations, including Memorandums of
Understanding.
440.001
440.002
General
Negotiations
450 Recruitment & Selection
Affirmative Action Plan, appointment notifications, eligibility lists, employment bulletins,
examinations and testing materials, applications and resumes.
450.001
450.002
450.003
450.004
450.005
450.006
450.007
450.008
General
Affirmative Action Plan
Eligibility Lists
Employment Notices, City
Employment Notices, Other
Interview & Testing Materials
Resumes & Applications
Volunteer Work Program
460 Studies & Surveys
Correspondence and records pertaining to studies and survey of other agencies related to
employee wages, benefits, etc.
460.001 Surveys & Studies, other
500 PLANNING & DEVELOPMENT (Pink)
Correspondence and records relating to land use and planning issues.
500 Developments/Subdivisions
Correspondence and records relative to applications, bonds and securities for improvements,
and tentative/final parcel and tract maps, plot plans, specific plans, case files, appeals
and amendments.
11
500.001 General
500.002 Comprehensive Development Plans
500.002.01 -Specific Case Files-
500.003 Lot Line Adjustments
500.003.01 -Specific Case Files-
500.004 Parcel Maps
500.04.01 -Specific Case Files Numerically-
500.005 Planned Unit Developments
500.005.01 -Specific Case Files-
500.006 Site Plans
500.006.01 -Specific Case Files Numerically-
500.007 Specific Plans
500.007.01 -Specific Case Files Numerically-
500.008 Tract Maps
500.008.01 -Specific Case Files Numerically-
500.009 Variances
500.009.01 -Specific Case Files Numerically--
510 Economic Development
Correspondence and activities related to attracting new business to the community.
510.001 General
520 Environmental Impact Review
Applications and correspondence relative to specific reviews.
520.001
520.002
520.003
520.004
General
California Environmental Quality Act (CEQA)
Environmental Issues Specifically
520.003.01 Stevens Kangaroo Rat
Environmental Review
520.004.01 -Specific Case Files Numerically-
530 General Plan
Correspondence and adoption of City's General Plan and related elements and any amendments.
530.001
530.002
General
General Plan (Adopted)
530.002.01 -Specific Elements-
530.003 General Plan (Amendments)
530.003.01 -Specific Elements-
540 Historical Preservation
Correspondence, policies and activities relative to preservation of items of a historical.
nature.
540.001
540.002
540.003
General
Building & Landmark Preservation
Document Preservation
550 Housing Programs
Correspondence and policies relative to housing programs, i.e., multi -family revenue bonds,
senior housing assistance, etc.
550.001
550.002
550.003
550.004
General
Multi -Family Mortgage Bonding
Single -Family Mortgage Bonding
Senior Housing Assistance
560 Industrial Development
Correspondence and policies relative to industrial
560.001
560.002
General
-Specific Case Files Alphabetical-
570 Land Use Control
Applications and correspondence relative to zone
permits, annexations and generally land use issues
570.001
570.002
570.003
570.004
570.005
General
Agricultural
570.002.01
Annexations
570.003.01
Conditional
570.004.01
Temporary Use
570.005.01
Preserve Diminishments
-Specific Case Files-
-Specific
Use Permits
-Specific
Permits
-Specific
Case
Case
Case
improvements and bonding.
changes, conditional and temporary use
and any amendments.
Files Numerically -
Files Alphabetical -
Files Alphabetical-
13
570.006 Zone Changes
570.006.01 -Specific Case Files Numerical-
580 Redevelopment
Correspondence and documents relative to redevelopment areas and activities.
580.001
580.002
General
Project Areas
580.002.01
590 Studies & Surveys
-Specific Areas Alphabetical -
Correspondence and documents relative t.o studies
demographics.
590.001 General
590.002 Demographics
600 PUBLIC SAFETY (Red)
600 Abatements
and surveys
on land use
issues and
Correspondence and documents pertaining t.o all abatements processes (i.e., graffiti, noise,
pollution, signs, substandard housing, weeds, vehicles, etc.)
600.001
600.002
600.003
600.004
600.005
600.006
600.007
600.008
600.009
General
Graffiti
600.002.01 -Specific Case Files
Noise & Nuisances
600.003.01-Specific Case Files
Pollution, Air
600.004.01 -Specific Case Files
Pollution, Water
600.005.01 -Specific Case Files
Signs
600.006.01 -Specific Case Files
Substandard Housing
600.007.01 -Specific Case Files
Weeds
600.008.01 --Specific Case Files
Vehicles
600.009.01 -Specific Case Files
Alpha/Numeri_c-
Alpha/Numeric-
Alpha/Numeric-
Alpha/Numeric-
Alpha/Numeric-
Alpha/Numeric-
Alpha/Numeric-
Alpha/Numeric-
610 Animal Control
Correspondence and documents relating to the control of animals and related activities,
including reporting activities.
610.001
610.002
General
Monthly Reports
620 Disaster Preparedness
Correspondence and documents relative to activities related to the advance preparations to
deal with disasters.
620.001
620.002
620.003
620.004
General
Civil Defense
Emergency Response Plan
Emergency Volunteer List
630 Emergency Services
Correspondence and documents relative to ambulance and paramedic services.
630.001
630.002
630.003
General
Ambulance
Paramedic
Services
Services
640 Fire Protection/Suppression
Correspondence and documents relative to fire protection and suppression services and
associated activities.
640.001
640.002
640.003
640.004
General
Call Logs
Hydrants
Inspections
650 Criminal Law Enforcement Services
Correspondence and documents relative to criminal investigative, enforcement and prosecution
services.
650.001
650.002
General
Arrest & Booking Reports
15
650.003
650.004
650.005
650.006
650.007
650.008
Call Logs
Citations
Evidence, Documentary
Evidence, Property
POST Information
Warrants
660 Studies & Surveys
Correspondence and documents relative to studies and surveys pertaining to public health,
safety and welfare.
660.001 General
700 PUBLIC FACILITIES, GROUNDS & SERVICES (Dark Blue)
Correspondence and information relative to city and other public facilities.
700 Airports
700.001
700.002
700.003
General
Hemet Airport
Moreno Valley Airport Proposal
710 Cultural & Civic
710.001 General
710.002 Community Center
710.002.01 Senior Day Care
710.002.02 Senior Nutrition Program
720 Equipment
720.001
720.002
730 Hospitals
General
Equipment (Large)
720.002.01 Maintenance
720.002.02 Manuals & Warranties
720.002.03 Parts & Vendors
720.002.04 Use Logs
730.001 General
740 Libraries
740.001 General
750 Parks & Recreation
750.001
750.002
760 Vehicles
760.001
760.002
General
Maintenance
750.002.01
General
Vehicles
760.002.01
760.002.02
760.002.03
760.002.04
-Specific Facilities Alpha by Park Name -
Maintenance
Manuals & Warranties (Title Located in Safe)
Parts & Vendors
Use Logs
800 PUBLIC WORKS, TRANSPORTATION & UTILITIES (Orange)
General correspondence and information pertaining to works facilities.
800 Administration
800.001 General
810 Capital Improvement Projects
810.001
810.002
General
-Specific Case Files-
820 Flood Control/Storm Drain
820.001
820.002
General
-Specific Case Files
830 Streets, Alleys, Sidewalks, Landscaping & Lights
830.001 General
830.002 Alleys
830.002.01
Maintenance
17
830.003
830.004
830.005
830.006
Landscaping
830.003.01 Maintenance
Lighting
830.004.01 Maintenance
Sidewalks
830.005.01 Maintenance
Streets
830.006.01 Naming
830.006.02 Numbering
830.006.03 Maintenance
840 Traffic Control
840.001
840.002
840.003
840.004
General
Directional Signals, Signs & Lights
840.002.01 Installation
840.002.02 Maintenance
SWITRS
Truck Routes
850 Transportation
850.001
850.002
860 Utilities
860.001
860.002
860.003
860.004
860.005
860.006
860.007
860.008
General
Mass Transit
General
Cable TV
Electrical
860.003.01 Undergrounding
Gas
Refuse
860.005.01 Recycling
Sewer
Telephone
Water
860.008.01 -Specific Case Files on Wells-
900 REAL ESTATE (Brown)
General correspondence and records related to the sale, leasing and acquisition of real property.
900 Administration
900.001 General
910 Deeds & Easements
910.001
910.002
910.003
910.004
920 Leasing
920.001
920.002
920.003
General
Deeds
910.002.01 Granted
910.002.02 Accepted
Easements
910.003.01 Granted
910.003.02 Accepted
Streets & Alleys
910.004.01 Abandoned/Vacated
910.004.02 Dedicated
General
Facilities Leased
920.002.01 312 Main Street, Administration
Facilities Leased Out
920.003.01 Place By Public Works
930 Sale & Acquisition
930.001
930.002
930.003
General
Property Acquisitions
930.002.01 -Specific Case Files Including Title Reports Alpha/Numeric-
Property Sold
930.003.01 -Specific Case Files Including Title Reports Alpha/Numeric-
19
INDEX TO RECORDS RETENTION SCHEDULE
HEADERS:
Orig. Dept. = The department responsible for the original documents.
Description of Category/Series of Records = A basic description of groups of records, not specific file or records identification.
Off. = Time which documents will be kept in office filling.
Stor.= Time which documents will be kept in central retention facility.
Micro/Dest. = Whether documents will be microfilmed or destroyed. Not all microfilmed documents will be permanent.
Comments/Legal Authorities = Additional information pertaining to the use and retention of documents and the legal citations for doing so.
COLUMN DESIGNATIONS:
Orig. Dept.:
ALL = All departments, which may or may not have responsibility tor originals.
B&S = Building & Safety
CC = City Clerk
CD = Community Development
CN = City Manager
FD = Fire Department
FIN = Finance
PD = Police Department
PW = Public Works
WD = Water Department
Description of Category/Series of Records:
As outlined on the Functional Filing System, these are the Main and Secondary filing categories. The tertiary levelof filing is general
in nature and does not identify specific fiLe labels or specific documents.
Off.: Codes to the length of time the records are retained in the office:
Curr. = Generally refers to the current year, or in case files, during the time the project is currently active
Numerical = Refer to the number of years the files will he maintained in the office area.
P = Permanent records, that is permanently retained in the office.
Exp. = Maintained in the office until expiration.
Stor.: Codes to the length of time the records are retained in the central retention center:
Numerical = Refer to the number of years the files will be maintained in the central retention center.
1
Comp. = Completion of the project, whichever is longer if used with a numerical designation.
TE = Until the term of office has ended, whichever is longer if used with a numerical designation.
Micro/Dent: Codes to the ultimate disposition of records:
M = Microfilm
D = Destroy
All records, whether microfilmed or destroyed, will go through en approval process and be catalogued as to disposition, to assure compliance with all
applicable Laws.
Building & Safety s Orange
City Clerk = PurpLe
City Manager = Light Blue
Community Development = Pink
Finance = Green
Fire Department = Red
Police Department = Black
Public Works Department = Brown
Water Department = Dark Blue
INDEX TO DEPARTMENT COLOR CODING
2
EXHIBIT "A" TO RESOLUTION NO. - DRAFT RECORD RETEL TION SCHEDULE (9/23/92)
Pursuant to Government Code Section 34090
C8A'*a
OPiPtim of l ies aid-
it1
All
Duplications and Copies for which another department
has originating and/or retention responsibility.
--
-
-
Should be maintained for reference only and he destroyed
when no longer necessary, customarily retain no more than
2 years.
All
Any document which may be related to a claim or
litigation, either pending or potential..
Curr.
5 Comp.
D
ALL such records shall be maintained for 5 years following
completion or settlement.
1
/mu sTSATza+
U41 Rc inlstraiion
ALL
Administrative policies of the organization and
department, including Goals and Objectives.
Curr.
2
M
Policies should be retained until superseded, stored 2
years for reference, microfilmed for historical value
110 Bmat'* , Comm-assit>tls 8 CO ittees
ALL
Each department providing staff support shall take
responsibility for the following documents:
All
Minutes, Resolutions, Bylaws, Oaths, Membership
Rosters and Terms of Office.
S
-
M
Copies shall be indexed and maintained in the originating
departments permanently.
All
Agendas (Cover Sheets Only)
2
5
D
Agenda packets shall be distributed to category files and
retained accordingly. The actual agendas (cover sheets
and resulting action) shall be indexed electronically.
All
Correspondence, appointee applications.
2
5
D
Correspondence not relative to a category.
1•ciy wit
CC
Minutes, Ordinances, Resolutions, Rules of
Procedure, Oaths, Membership (Subcommittees) Rosters
Reorganizations, and Terms of Office.
5
-
M
Copies shall be indexed and maintained in the City Clerk's
office permanently.
CC
Agendas (Cover Sheets Only)
2
-
D
Agenda packets shall be distributed to category files and
retained accordingly. The actualagendas (cover sheets
and resulting action) shall be indexed electronically.
CC
Individual Councilmembers correspondence and
biographical data.
Curr.
2TE
D
That not categorically related shall be retained for those
currently in office and stored for 2 years following their
term ending.
All
Commendations/Proclamations.
2
-
D
May he retained selectively for historic purposes.
1i city History
CC
City Seal and Logo.
Curr.
2
M
Shall be retained permanently.
CC
Incorporation papers.
P
-
M
CC
Records Retention Schedules.
P
-
M
ALL schedules shall be retained permanently and only the
current maintained in the office.
1
tg
cijd[iwa i►f Dries
f'_
L t 'fins
All
Records Inventories
Curr.
2
D
Working drafts and inventories shallbe destroyed
following each new inventory and upon the completion of
records destruction requests/approvals.
All
Requests/Approvals to Destroy Records.
2
-
D
CC
Requests/Approvals to Destroy Records.
5
-
M
A summary List of destroyed records may be retained in the
office for reference or stored permanently.
All
Records Management Manual/Policy and Filing System.
Curr.
-
-
Retain in the office until amended and updated.
CC
Records Management Manual/Policy and Filing System.
Curr.
-
M
Retain for legal and research purposes.
CC
Sister City Program
Curr.
5
M
Microfilm only that which of historical value.
r
i 0 Data ProeeSsing
All
Correspondence and reference material pertaining to
software programs.
Curr.
-
D
May be destroyed when no longer in use. Care should be
taken when changing programs that recorded city
information is not lost and handled within the retention
schedules. Actualsoftware programming is not a public
record.
L
ALL
Departmental memos and correspondence for which
there is no category.
2
-
D
Care shall be taken in the use of this category. Very
Little falls in this category and destruction of these
records must go through an approval process.
All
Pending work files, drafts and notes.
2
--
D
Again, caution shall be exercised in the destruction of
such materials.
1%#i information Service
CC
r
Requests for service, complaints, commendations,
inquiries not related to claims, investigations or
Litigation.
2
3
D
FIN
Requests tor service accompanied by deposits.
Curr-
5
D
Records pertaining to deposits still on file shall be
retained until refunded. Records of refunds may be stored
for 5 years and then destroyed. A list of refunds may be
retained.
All
News clippings, press releases, and speeches.
Curr.
2
D
CC
City Newsletters.
Curr.
2
M
Retain for historical purposes.
All.
Forms Management, master file of all forms.
Curr.
-
-
i7E9 i loons, .. at
All
Membership rosters, correspondence, agendas,
notices, announcements, bulletins, annual reports,
newsletters, and publications not specifically
Curr.
-
D
May be destroyed when superseded. These records are not
city public records and are distributed and retainer
the various organizations according to their own ri '`. on
' oris
*wok
Nimttiptugh-of tattogaityiscitus Aftal umbribt
..,„
f....
: itipOtt
.. . ltivi')401. kaittoritum
ALL
Regulations, reference material and surveys.
2
D
May be destroyed when superseded and no longer necessary
for city reference.
la0,00000)Z4t1000, CluitAivrivate
Alt
Membership rosters, correspondence, agendas,
notices, announcements, bulletins, annual reports,
newsletters, and publications not specifically
categorized.
Curr.
D
May be destroyed when superseded. These records are not
city public records and are distributed and retained by
the various organizations according to their own retention
schedules.
All
Reference material and surveys.
2
D
May be destroyed when superseded and no longer necessary
for city reference.
190 StiAlts ONI surveyo
All
Studies and surveys generated by a department for
which there is no specific category.
2
D
May be destroyed when superseded and no longer necessary
for department reference.
2IM
FIVACIAL/FISFAtlERVICES•
200Aocattning
FIN
Annual Reports including the State Controller,
Appropriations, Audits, Chart of Accounts, Warrant
Registers, Bank Registers, Deposits and Checks.
2
3
FIN
Accounts payable.
2
3
D
May be destroyed after audit.
FIN
Accounts receivable.
2
3
D
May be destroyed after audit.
210 'Assessment Oistricts
FIN
Collections and assessment records.
Curr.
3
M
Records may be destroyed 5 years after bond payoff.
CC
Records related to the proceedings, including all
bonds, correspondence, filings, and notices.
Curr.
3
M
Records may be destroyed 5 years after bond payoff,
All
Correspondence and reference material.
Curr.
3
D
CC
Abandoned proceedings.
Curr.
2
D
220 toilet
CC
Annual Budget, including Capital Improvements,
Redevelopment Agency and Industrial Development
Authority, adopted.
2
3
M
These are permanent records.
ALL
Individual department budgets, reports, and
requests.
2
3D
2N11.ees
All
Fee schedules.
Curr.
D
Destroy when superseded.
[wig
Oarscriiexa 1)4 /Yiffi
$fF.
St4A.
[FiCF#t
[
CC
Fee schedules and justification.
Curr.
3
M
All
Requests for fee waivers.
Curr.
3
D
24U Grants
ALL
Applications and correspondence, unsuccessful.
Curr.
3
D
All
Applications and correspondence, successful.
Curr.
3
M
May be destroyed after audit. Specific program retention
requirements shall be followed. Federal grants can be
audited up to 10 years Later.
FIN
Audits
Curr.
3
M
Permanent
taa' V@$t4tt9
FIN
Fund transfers.
Curr.
5
D
May be destroyed after audit.
FIN
Portfolio
Curr.
3
M
FIN
Policies and correspondence.
Curr.
2TE
4
D
May be destroyed after 5 years or 2 years after Treasurer
term of office, whichever is Longest.
P yamLt;
FIN
Deductions and time sheets.
Curr.
2
D
May be destroyed after audit..
FIN
Deferred compensation and retirement reports.
2
3
M
FIN
EEC and Affirmative Action filings, federal and
state.
Curr.
4
M
May be necessary for grant audits and historical purposes.
FIN
Individual expense records.
2
5
D
May be destroyed after audit.
FIN
Policies, procedures and regulations.
Curr.
May be destroyed when superseded.
All
Work logs.
Curr.
2
D
2? Ptlltts & Lice es
PD
Animal License applications.
Curr.
2
D
PD
Bicycle License applications.
Curr.
2
D
PD
Bingo licenses applications.
Curr,
2
D
CC
Business license applications.
Curr.
2
D
B&S
Building permit applications, including inspection
cards, stop work and correction notices and expired
permits.
Curr.
2
M
Residential plans and specifications may be destroyed 90
days after the completion of the work.
Fit ..
Burning permits and inspections.
Curr.
2
D
C Encroachment permits and inspections.
Curr.
M
99,
f Cat ISrril
•
I. tip
CD
Home Occupation permits and inspections.
Curr,
5
D
FIN
Franchise records and payments.
Curr.
2
M
PO
Solicitors Licenses.
Curr.
2
D
29a purchasing
CC
Bids, specifications, notices and affidavits, which
are successful..
Curr,
3
M
Bid bonds may be returned upon execution of a contract and
all bid records shall be retained with the contract.
CC
Bids, unsuccessful.
Curr.
5
D
Bids related to grants shall be retained according to the
grant requirements. Bid bonds may be returned immediately
after bid award, with the retention of the top three which
will be returned upon execution of a contract,
All
Equipment, Small manuals and warranties.
Curr.
-
-
May be disposed of with the equipment disposal.
FIN
Fixed Asset Inventory.
Curr.
5
M
This is a permanent record.
All
Requests for proposals, successful.
Curr.
5
M
Proposals related to grants shall be retained according to
the grant requirements.
All
Requests for proposals, unsuccessful.
Curr.
3
D
PD
Sale of surplus property.
Curr.
4
D
All
Supplies and requisitions.
Curr.
2
D
May maintain a list of vendors, addresses, parts number
and description of hard to find items.
Reuenue $l Taxedion
FIN
Census (population) information.
Curr.
3
M
FIN
Cigarette Tax Reports.
Curr.
4
D
May destroy after audit.
FIN
Fines and Forfeitures Reports.
Curr.
4
D
May destroy after audit.
FIN
Gas Tax Reports.
Curr.
4
D
May destroy after audit.
FIN
Sales Tax Reports.
Curr.
4
D
May destroy after audit.
FIN
Transient Occupancy Tax Reports.
Curr.
4
D
May destroy after audit.
i
t £641_ LsiSIXfIYE
3;$ " E CtxttracYsfcurties
CC
All original agreements, change orders, contracts,
Leases, memorandums of understanding, notices of
completion, and securities for consultants,
contractors, developments, equipment, franchises,
improvements, maintenance, office space, services,
subdivisions, and all promissory notes.
Curr.
3
M
a
rapt o
310 C�atas
CC
Municipal Codes and updates.
Curr.
P
Elections
CC
Affidavits, notices, and publications.
Curr.
3
M
CC
Candidates' Statements and Nomination Papers.
TE
4
D
May be destroyed 4 years following the term of office
ending for which they were filed.
CC
Petitions, Initiative Recall, and Referendum.
1
-
D
May be destroyed 1 year following certification of the
election results et which the ballot measure qualified or
if not qualified, 1 year after final examination by the
City Clerk. These are not public records and examination
is governed by Government Code Section 6253 et seq.
CC
Working and reference materials, i.e. Candidates°
Guidebook.
Curr.
-
-
These are working materials which can be destroyed when
superseded.
3'3 Farati4NY
CC
Bulletins from FPPC.
Curr.
1
D
May be destroyed when no longer necessary.
CC
Forms and manuals.
Curr.
1
D
May be destroyed when superseded. It is recommended that
one of each prior form and manual be retained for 1 year.
Economic Interest Statements, originals.
D
Pursuant to G.C. 81009 and 84104.
Economic Interest Statements, copies.
D
Campaign Statements, councilmembers, successful
candidates and supporting committees.
t9
Campaign Statements unsuccessful candidates and
su.portin. committees.
D
CC
Other filings and statements.
D
_..:1. ' ation.s
All
Correspondence, recommendations and opinions of the
City Attorney.
2
5
350Le islatamr
All
Proposed legislation, municipal, county, state and
federal, and correspondence relating thereto.
Curr.
®
D
36Ef Liti inn
CC
Claims and subpoenas.
Curr.
5
D
Shallbe retained 5 years after statute of limitations
runs out or settlement.
trig-
044t'
De3ctilltwma eltegbryniaties Aftd-RiftitOds '
-,,,
..
tipro
04041Vtt WWI luogot *Wesettiem•
CC
Litigation case files.
Curr.
5
D
Shall be retained 5 years after statute of limitations
runs out or settlement.
FIN
Accident reports.
Curr.
5
D
Shall be retained 5 years after statute of limitations
runs out or settlement.
CC
Bonds for public officials.
Curr.
TE
D
May be destroyed after term of office ends or 5 years,
whichever is the longer period of time.
All
Insurance certificates.
Curr.
5
D
May be destroyed 5 years after replacement or expiration.
CC
Insurance policies, riders and renewaLs.
Curr.
5
D
May be destroyed 5 years after replacement or expiration,
FIN
Workmen's Compensation Cases.
Curr.
5
20
May be destroyed 20 years after settlement.
400 Admioistration
ALL
Correspondence, policies and procedures relative to
employee suggestions/grievances.
Curr.
5
D
May be destroyed 5 years after being superseded.
CM
Employee grievances.
Curr.
5
D
May be destroyed 5 years after statute of limitations runs
out or settlement.
41011enefits, 4 'S-irsiics
All
Informational material related to employee benefits.
Curr.
May be destroyed when superseded.
CM
Correspondence relative to employee benefits,
Including deferred compensation, education and
training, insurance and retirement.
Curr.
5
D
May be destroyed 5 years after expiration.
FIN
Travel and conferences.
2
5
D
. ,
426, ,Ctasstification/SaLairies A laves
CM
Classification studies and surveys, job
descriptions, and salary schedules.
Curr.
5
M
All
Job descriptions and salary schedules.
Curr.
-
ALL
CPI (Consumer Price Index).
Curr.
May be destroyed when superseded.
. , c
43D'a*Loyee-Records-
CM
Individual employee records, including applications,
evaluations, personnel action forms, insurance
information, W -4's, and I-9's
Curr.
5
M
These are not public records.
All
Individual employee records, including applications,
evaluations, personnel action forms, background and
notes for supervisors use only.
Curr.
D
These are not public records,
r,p a yf 1 e i tioAd
_
scar.
t
4441 9 xsr Retaaion
CM
Correspondence and memorandums of understanding
relating to labor relations and negotiations.
Curr.
5
D
May be destroyed 5 years after expiration.
4S0>RecruiCi ssleetiac
CM
Affirmative Action Plan.
Curr.
5
M
CM
Eligibility lists.
Curr.
5
D
CM
Employment Notices, other agencies.
Curr.
-
-
Destroy upon expiration.
CM
Employment Notices, city.
Curr.
5
D
CM
Interview and testing materials and answer keys.
Curr.
5
D
These are not public records,
CM
Resumes and applications declined.
Curr.
5
D
These are not public records.
All.
Resumes, applications, backgrounds and medical
reports accepted.
Curr.
5
M
These are not public records.
CC
Volunteer worker program.
Curr.
460 Stwites & Surveys
CM
Those studies and surveys compiled by other
agencies.
Curr.
-
--
Destroy when no longer necessary for reference.
500
iNI ANE' 1 EVELd# NT
500 DeletapreentSi$ttdiu'isigts
CD
Comprehensive Development Plans
Curr.
5
D
CD
Lot Line Adjustments.
Curr.
-
M
CD
Parcel Maps.
Curr.
-
M
Permanent Records.
CD
Planned Unit Developments.
Curr.
-
M
CD
Site Plans.
Curr.
5
D
CD
Tract Maps, tentative and final.
Curr.
1
0
Residential plans may be destroyed 6 months after
completion.
CD
Variances.
Curr.
-
M
510 tcooseic Devet
ALL
General correspondence.
Curr.
2
D
92#t �savi reAtineArtat �vdms
CL CEQA rules, regulations and manuals.
Curr.
D
ig
r9p[i a of / ri
^u
3�ah.
itrtr
E i< fps
CD
Specific issues, i.e. Stevens Kangaroo Rat.
Curr.
5
0
'W GMPerut Plen
CD
Plan adoption and related elements.
Curr.
5
These are permanent records.
CD
Amendments.
Curr.
5
SGU $#istariea1 Preservation
B&S
Buildings and Landmarks.
Curr.
5
Retain for historical value.
CC
Documents.
Curr.
5
"
$sit $WSlsin0 As$Wanc>H.
CD
Multi -Family Bonding.
Curr,
5
D
Retain for 5 years after expiration of bonds.
CD
Single -Family Bonding.
Curr.
5
D
CD
Senior Housing Assistance.
Curr.
5
D
5468B U e Sentraa
CD
Agricultural Preserve Diminishments.
Curr.
5
M
CC
Annexations,
Curr.
5
M
Permanent records.
CD
Conditional Use Permits.
Curr.
®
Ma he destroyed 5 years after expiration.
CD
Temporary lise Permits.
Curr.
May be destroyed 5 years after expiration.
CD
Zone Changes and amendments.
Curr.
Permanent records.
5YU ieecsretWeent
CD
Pro'ect Areas case files.
Curr.
Permanent records.
_
580 Stidies at Sur s
CD
Studies and surveys not case related.
D
H
KWIC SAFETYIIII
6t ' is
FD
Graffiti.
Curr.
5
D
PD
Noise and nuisances.
Curr.
5
0
CD
Pollution, air.
Curr.
5
WD
Pollution, water.
Curr.
5
0
CD
Signs.
Curr.
5
D
prig
r�plkia' at > IS i1
tiff,
5tta .
t# tarro
is and t k vt ss
B&S
Substandard Sousing.
Curr.
5
D
May be destroyed 5 years after settlement.
FD
Weeds.
Curr.
5
D
B&S
Vehicles.
Curr.
5
D
G90 Anil C i tt I.
PD
Correspondence and reports related to the control of
animals and related activities.
Curr.
5
D
6QD1,, 0,ttPre f 5s
FD
Emergency Response Plan.
Curr.
2
D
PD
Civil defense.
Curr.
2
D
630 Pr ergency Services
FD
Ambulance services.
Curr.
5
D
FD
Paramedic services.
Curr.
5
D
64 Fire PrntectionISuppre* sion
FD
Call logs.
Curr.
1
D
FD
Hydrants.
Curr.
5
D
PD
Inspections.
Curr.
5
D
65€ Cri0inot L pntur 5ervtr,m
PD
Arrest and Booking Reports.
Curr.
5
D
May be destroyed 5 years atter case has been settled.
PD
CaLL Logs.
Curr.
1
D
PD
Citations.
Curr.
5
D
PD
Evidence, documentary.
Curr.
5
D
May be destroyed 5 years after case has been settled.
PD
Evidence, property.
Curr.
5
D
May be destroyed 5 years after case has been settled.
PD
POST information.
Curr.
-
-
May be destroyed after being superseded.
PD
Warrants.
Curr.
-
D
Purge arrest warrants according to recaFL schedule
established by the Courts.
PD
Telephone & Radio communication recordings.
100
days
--
-
Destroy unless evidence in a claim or Litigation either
pending or potential, pursuant to G.C. 34090.6.
PD
Accident reports, auction receipts, expired permits
& licenses, lost & found records, daily activity
logs, non -criminal reports, dispatch and field
interview cards.
2
-
D
R11
ClP 1
CD
toilel iti
PD
Crime and supplemental reports cf infractions,
misdemeanors and felonies.
3
-
D
Providing they do not relate to, an arrest, unserved
warrant, identifiable items not recovered, Penal Code 290,
Health & Safety Code 11590, criminal death case,
violations of Penal Codes 799 & 800, and current civil or
criminal litigation.
PD
citizen complaints or subsequent investigations
relating to Police Department and Internal Affairs.
5
-
D
Unless evidence in a claim or litigation, pending or
potential, which are then retained until 5 years after
settlement, pursuant to P.C. 832.5.
66i3:StAMies &°Suewes
All
Studies and surveys not case related but pertaining
to public health, safety and welfare.
Curr.
5
D
700
PUBLIC PACIL-ANO SERVICES
700 Airports
All
General.
Curr.
2
D
710 CuttuA•at A. £ivit
CM
Community Center.
Curr.
5
5
CM
Senior Day Care.
Curr.
5
D
CM
Senior Nutrition Program.
Curr.
5
D
7cCi Eeleip®ent:
All
Maintenance schedules and logs.
Curr.
5
D
ALL
Parts replacement_
Curr.
S
D
Each department may maintain a List of vendors and hard to
find parts.
All
Use schedules and logs.
Curr.
5
D
730 Hospitals
All
General.
Curr.
2
D
740 ':Libra- es.
All
General.
Curr.
2
D
75i? Pa rk9 lttxi ReCratt10 i
PW
individual park and facility files, including
information regarding maintenance and related
activities.
Curr.
5
D
7di111Aicles
PW.
Maintenance and use logs
Curr.
5
5
11
19
rip km of cat f
i
its
Pt it dKs, jA110N 8 d17TLITIES
Acini�traticN1
PW
General correspondence files which fit no other
category.
Curr.
2
D
$10 Citpitat Itworoent Projects
PW
Specific case files.
Curr.
5
82f3 Ftaott CrntrctfSte>ra Rrains
PW
Specific case files.
Curr,
5
M
83Q�$trAtLeys,<$idevatk , & Lighting
PW
Specific case files.
Curr.
5
M
64L T ffic'Cantrot
PW
Correspondence related to traffic directional
signals and signs.
Curr.
5
M
PW
SWITRS.
Curr.
5
M
PW
Truck Routes correspondence and records,
Curr.
5
M
8bfi Tr tatian
PW
Correspondence related to mass transit services.
Curr.
5
860 ftiLities
WO
Specific case files on individual. wells.
Curr.
5
M
CD
ALL
Correspondence and records relating to
undergrounding utilities.
Curr,
5
M
Generalcorrespondence relative to cable television,
electrical, gas, refuse disposal, telephone and
water services.
Curr.
2
D
-REAL ESTATE
900 inistration
ALL
General correspondence related to the sale and
acquisition of real property.
Curr,
2
D
't¥ PAligs FeevotooPs
CC
ALL recorded deeds, easements,
abandonments/vacations, and dedications.
5
-
M
These are permanent records.
wig
ript eaa of tit t r1 ss
stor.
l�icr a
i t Yti
Leash '<
ALL
General correspondence related to the leasing of
real property.
Exp.
5
D
933 Sete S Acqnisitiron>
CC
General correspondence related to the sale and
acquisition of real property.
Curr.
5
D
CC
Title reports on real property.
Curr.
5
M
These are permanent records.
All = ALL Dept
B&S = Building & Safety CC = City Clerk
FIN = Finance Department
PD = Police Department
Curr. = Current M = Number of years
M = Microfilm D = Destroy
P = Permanent
CD = Community Development
PW = Public Works Department
Exp. = Expiration
CM = City Manager FD = Fire Department
WD = Water Department
Comp. = Completion
TE = Term Ending
13
STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Brian McNabb, Director of Community Development
via Pamela S. Easter, City Manager
DATE: January 5, 1993
SUBJECT: Revised Threshold for Determining Timing of Public Improvements
RECOMMENDATION
Staff recommends that the City Council introduce the attached Ordinance, waive the
reading of the Ordinance in full and read by title only.
BACKGROUND
Presently the Municipal Code regulates the timing of required public improvements for
both undeveloped and partially developed parcels. The Code currently requires the
construction of public improvements when any of the following occur: any improvement
with a valuation in excess of S3,500; a room addition of 125 square feet or more habitable
space; and for the installation of swimming pools. In light of the changed and current
economic conditions, several applicants for the above project types expressed hardship
and one abandoned his project altogether.
In response, Staff solicited other jurisdictions as to their threshold levels for determining
timing of public improvements. In all instances, our threshold levels were the lowest.
That is, all jurisdictions surveyed indicated that a larger construction project or a
construction project with a greater valuation was necessary before public improvements
would be required. The following represents the survey results:
1. Chino - Any addition or improvement at or exceeding 620 square feet
2. Hemet - Any improvement at or exceeding 40 percent of the assessed
valuation of the property
3. Ontario - Any addition or improvement at or exceeding 20 percent of the
floor area of the principal structure or at or exceeding 1000 square feet
4. Perris - Any addition or improvement at or exceeding 10 percent of the
assessed valuation of the property.
City Council Staff Report
January 5, 1993
Page No. 2
As you can see from the examples cited above, there is no widely utilized criteria when
determining a threshold for public improvements. As such, to arrive at the proposed
threshold while recognizing that the existing threshold was overly restrictive, Staff reviewed
both the Zoning Ordinance and the Municipal Code for an established benchmark. The
Zoning Ordinance establishes a benchmark expenditure equal to or more than 25 percent
of the valuation of all structures on the lot for determining whether an addition is
considered significant. Based upon the established criteria, Staff determined this to be
an appropriate threshold for requiring public improvements.
Additionally, Staff sought to distinguish habitable floor area from accessory uses for
determining when public improvements are necessary. Staff's rationale is that additional
habitable floor area increases the intensity of the use on the property more so than an
additional accessory building which would primarily be used for storage. As such, Staff
established a 250 square foot room addition as the threshold for public improvements.
This figure is equivalent to 25 percent of the minimum required floor area for a single
family home.
Staff felt it appropriate to delete the construction of swimming pools as a threshold for
requiring public improvements. Swimming pools add to the overall value and image of
the community while not significantly increasing the intensity of use on a property.
While Staff feels the new thresholds are more in line with other communities and with
established City criteria, it is not clear how the new thresholds will effect the Seventh
Street applicant who recently sought approval to construct a 2400 square foot barn.
Depending upon the valuation of the structures on the property, the barn may be valued
less than proposed threshold. Only by doing an in depth analysis of all construction
activity on the property in the last three years plus calculating a valuation for all structures
on the property, could Staff ascertain if the barn construction would be exempt from
providing public improvements.
Attachment: Ordinance, Exhibit "A"
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF SAN JACINTO, CALIFORNIA, AMENDING CHAPI'ERS
12 AND 15 OF THE MUNICIPAL CODE, SECTIONS
12.08.020, 12.08.060 AND 15.04.010 RELATED TO TIMING
AND EXEMPTION OF PUBLIC IMPROVEMENT
CONSTRUCTION
THE CITY COUNCIL OF THE CITY OF SAN JACINTO DOES HEREBY ORDAIN AS
FOLLOWS:
Section 1. Chapters 12 and 15 of the Municipal Code are hereby amended by repealing and
restablishing Sections 12.08.020, 12.08.060 and 15.04.010, as shown on Exhibit "A", attached
hereto and incorporated herein.
Section 2. This ordinance will take effect thirty (30) days from the passage thereof.
Section 3. The City Clerk shall certify to the adoption of this ordinance and cause the same
to be published in a newspaper of general circulation printed and published in the County
of Riverside, State of California.
Introduced at a regular meeting of said City Council on the 5th day of January 1993.
MOVED, PASSED AND ADOPTED at a regular meeting of the City Council on the
day of 1993 by the following vote.
AYES:
NOES:
ABSENT:
Mayor
ATTEST
Deputy City Clerk
-1-
CERTIFICA I
STATE OF CALIFORNIA,
COUNTY OF RIVERSIDE,
CITY OF SAN JACINTO,
I hereby certify that the foregoing is a true copy of Ordinance No. duly adopted by the
City Council of the City of San Jacinto at a regular meeting thereof held the day of
1993.
WITNESS my hand and official seal of the City of San Jacinto this day of
1993.
Deputy City Clerk
-2-
EXHIBIT "A"
ORDINANCE NO.
12.08.020 Required when. In the event an application for a permit to construct any one or
more of the type of improvements described below, prior to the issuance of the permit, the
building official shall be satisfied that the applicant has installed the improvements or posted
the security as set forth in Sections 12.08.030 and 12.08.040 of this chapter:
A. Any improvement, except those determined exempt pursuant to Section
12.08.060 of this chapter, upon a newly created or undeveloped lot.
B. Any improvements, except those determined exempt pursuant to Section
12.08.060 of this chapter that cumulatively, during the past three years, exceed 25 percent
of of the valuation of all improvements on the property as determined by the Building
Official.
C. Any addition of floor area for human use and/or habitation which equals or
exceeds 250 square feet (stairways are treated as one floor level only)
12.08.060 Exemptions. A. Non -habitable accessory buildings 400 square feet or less
on lots 20,000 square feet or less zoned for single family/two family residential use where
one such accessory building does not already exist.
B. Accessory buildings whose valuation do not exceed 25 percent of the valuation
of all improvements on the property as determined by the Building Official on existing
improved lots zoned for agricultural or single family/two family residential use in excess of
20,000 square feet.
C. The Council may from time to time determine by resolution to exempt certain
installations, repairs or maintenance of the nature similar to those improvements hereinafter
described which are determined to he so valuable to the public health, safety or welfare that
they shall he encouraged without possible discouragements of the requirements of Section
12.08.020.
D. The installation, maintenance or repair of the following types of improvements
are deteiiiiined to be exempt from the requirements of Section 12.08.020A & B: roofs,
electrical sewer or plumbing systems, heating or cooling systems, building insulation, solar
heating, nighttime cooling, and wind power.
E, Projects identified to be exempt pursuant to California and/or Federal laws.
-3-
15.04.010 Application requirements. Any person, partnership, joint venture, firm,
association or corporation desiring or intending to build or construct any building or
structure or any addition or alteration which requires a building permit or permits or any
other improvement to the property based upon the standards identified in Section 12.08.020,
shall file a written application with the building inspector of the city together with certain
plans set forth in this section, together with offers of dedication in addition to the minimum
requirements of the city's adopted constructed codes, and shall pay certain fees prior to the
issuance of a building permit. The various fees stated in this section shall be paid in
accordance to the specific amount set forth in a resolution adopted by the City Council, but
in no event less than the fees set forth in Section 15.04.030 of this chapter.
-4-
STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Brian McNabb, Director of Community Development
DATE: January 5, 1993
SUBJECT: Request for Reduction/Release of Bonds for Tract 23790, located south of
Evans Street and east of Los Rosas Road within Rancho San Jacinto
Phase I
APPLICANT: Community Bank
RECOMMENDATION
Staff recommends that the Council reduce/release the following bonds for the above
referenced tract. (Formerly Friedman Homes)
1. Street Improvements
Bond #985387S
Release Bond for the amount of $160,208.00
2. Water Improvements
Bond #985388S
Original Bond $56,615.00
3. Sewer Improvements
Bond #985389S
Original Bond $58,659.00
Reduce to - $28308.00
Reduce to - 629,329.00
4. Monument
Bond #985391S
Release Bond for the amount of $5,500
Additionally, direct the City Clerk to notify the following agencies/individuals:
1. Community Bank
100 East Corson Street
Pasadena, CA 91103-3839
2. Friedman Homes
11155 Jersey Blvd
Rancho Cucamonga, CA 91703
3. Developers Insurance Company
P.O. Box 3343
Anaheim CA 92803
BACKGROUND
At this time, the public improvements for the above tract have been inspected and the
above amounts have been determined to be appropriate.
The Subdivision Monuments have been installed and found to be in satisfactory condition
by the Public Works Department.
Respectfully Submitted,
BRIAN MC NABB
Director of Community Development
STAFF REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Brian McNabb, Director of Community Development
DATE: January 5, 1993
SUBJECT: Request for Reduction/Release of Bonds for Tract 23791, located south of
Evans Street and west of Old Mountain Avenue within Rancho San Jacinto
Phase I
APPLICANT: Community Bank
RECOMMENDATION
Staff recommends that the Council reduce/release the following bonds for the above
referenced tract.(Formerly Friedman Homes)
1. Street Improvements
Bond #985392S
Original Bond $209,281.75 Reduce to - $136,033.00
2. Water Improvements
Bond #985393S
Original Bond $74,650.00 Reduce to - $26,127.00
3. Sewer Improvements
Bond #985394S
Original Bond $71,817.00 Reduce to - $35,909.00
4. Monument
Bond #985396S
Release Bond for the amount of $5,300
Additionally, direct the City Clerk to notify the following agencies/individuals:
1. Community Bank
100 East Corson Street
Pasadena, CA 91103-3839
2. Friedman Homes
11155 Jersey Blvd
Rancho Cucamonga, CA 91703
3. Developers Insurance Company
P.O. Box 3343
Anaheim CA 92803
BACKGROUND
At this time, the public improvements for the above tract have been inspected and the
above amounts have been determined to be appropriate.
The Subdivision Monuments have been installed and found to be in satisfactory condition
by the Public Works Department.
Respectfully Submitted,
r-1
BRIAN MC NABB
Director of Community Development
DATE:
TO:
FROM:
SUBJECT:
STAFF REPORT
January 5, 1993
Honorable Mayor and City Council
Pamela L. Lee, Deputy City Clerk
City Council Rules of Procedure
5:L...
RECOMMENDATION: Adopt Resolution No. amending the City Council Rules of
Procedure, and repealing the former rules contained in Resolution No. 2023.
BACKGROUND: Pursuant to direction provided by the newly elected Council at a
previous Study Session, the following Resolution is presented for adoption to amend the
time of Study Sessions. This is the only change to the rules, which would change Study
Sessions from the first Tuesday of each month at 3:00 P.M., to the fourth Tuesday of
each month at 7:30 P.M. There will be no Study Session in January, 1993, due to many
conflicting calendars. Study Sessions would begin on the new schedule in February,
1993.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SAN JACINTO, CALIFORNIA, REPEALING RESOLUTION NO. 2023
AND APPROVING AMENDED RULES OF PROCEDURE FOR
COUNCIL MEETINGS AND RELATED FUNCTIONS AND ACTIVITIES
The purpose and intent of the City Council in adopting these rules is to provide directory
guidelines relating to the conduct of public business by or on behalf of the City Council,
and in the event of any non-compliance with or violation of any provision herein, such will
not be deemed to affect the validity of any action taken, unless otherwise specifically
provided by law.
All references to gender include the masculine, feminine and neuter.
The City Council of the City of San Jacinto, does hereby resolve to adopt the following
Rules of Procedure:
1. MEETINGS
1.1 REGULAR MEETINGS
Commencing with the effective date of this resolution, on or about February
1, 1993, the City Council of the City of San Jacinto shall hold regular meetings at the
Community Center, 625 South Pico, San Jacinto, California, on the first and third Tuesday
of each month, beginning at 7:30 P.M. If the day for a regular meeting of the Council falls
on a legal holiday, no meeting shall be held on such holiday, but a regular meeting shall
be held at the same hour on the next succeeding business day thereafter that is not a
holiday.
1.2 ADJOURNED MEETINGS
Any meeting may be adjourned to a time, place and date certain, but not
beyond the next regular meeting. Once adjourned the meeting may not be reconvened.
1.3 SPECIAL MEETINGS
Special Meetings may be called by the Mayor or majority of
Counciimembers on 24-hour notice, as set forth in Section 54956 of the Government
Code of the State of California. Only matters contained in the notice may be considered
and no ordinances (other than urgency ordinances) may be adopted.
24
1.4 STUDY SESSIONS
Members of the City Council may meet in a regular Study Session at the
Community Center, 625 South Pico, San Jacinto, on the 4-1-Fat Tuesday of each
month, at 3:00 MO P.M. (See Section 10.1).
1.5 NOTICE OF MEETINGS
Notice of regular meetings or regular study sessions is not required. Mailed
or personally delivered notice is required of special meetings, unless otherwise waived.
Posted notice is required of meetings adjourned by the City Clerk. Posted notice is
required of all other adjourned meetings and continued public hearings (Section 54955
of the Government Code).
1.6 QUORUM
Unless otherwise provided for by Resolution, a majority of the Council shall
be sufficient to do business and motions may be passed 2-1 if only three
Councilmembers attend. The following matters, however, require three affirmative votes:
a) adoption of ordinance, b) resolutions granting franchises, and c) order for payment of
money.
1.6.1 LEGALLY REQUIRED PARTICIPATION
If a majority of the Council shall be disqualified to vote on a
matter by reason of actual or apparent conflict of interest, the Council shall select by lot
or other means of random selection, or by such impartial and equitable means as the
Council shall determine, that number of its disqualified members which, when added to
the members eligible to vote, shall constitute a quorum.
1 7 MEETINGS TO BE PUBLIC
Study Sessions and all regular, adjourned or special meetings of the City
Council shall be open to the public, provided, however, the Council may hold executive
sessions from which the public may be excluded for the consideration of the following
subjects:
1.7.1 PERSONNEL MATTERS
To consider appointment, employment, or dismissal of a public
employee or to hear complaints or charges brought against such person or employee by
another employee unless such employee requests a public hearing. The Council may
exclude from any scheduled executive session during the examination of a witness any
or all other witnesses in the matter being investigated, pursuant to Government Code
25
Section 54957.
1.7.2 ATTORNEY -CLIENT MATTERS
To consider possible or pending litigation in which the City is
or could be a party. If action has been initiated the title of litigation must be stated,
including the case number, pursuant to Government Code Section 54956.9.
1.7.3 REAL ESTATE NEGOTIATIONS
To consider negotiations or meet with negotiator on real estate
transactions. Must identify prior to such sessions the real property in question and with
whom negotiator may be negotiating, pursuant to Government Code Section 54956.8.
1.7.4 LABOR NEGOTIATIONS
To instruct representatives concerning discussions with
employee organizations and unrepresented employees regarding salaries and fringe
benefits, pursuant to Government Code Section 54957.6.
1.8 EXECUTIVE SESSION MINUTES
Pursuant to Section 54957.2 of the California Government Code, the City
Clerk may be required to attend an executive session of the City Council and keep and
enter in a minute book a record of topics discussed and decisions made at each meeting.
The confidentiality of such minutes shall be maintained pursuant to said section of the
Government Code.
2. ORDER OF BUSINESS
2.1 AGENDA
The order of business of each meeting shall be as contained in the agenda
prepared by the City Clerk. The agenda shall be a listing by topics of the subjects which
shall be taken up for consideration in the following order:
Call to Order
Moment of Silence for Reflection
Pledge of Allegiance
Special Presentations
Public Comments
Consent Calendar
Continued Items
Public Hearings
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City Departments
Mayor and Councilmember Reports/Discussions
Closed Sessions
Adjournment
Except with majority consent of the Council, items may not be taken out of order.
Items to be considered for City Council action shall be submitted to the City Manager no
later than two weeks prior to the meeting for consideration. Staff reports for Council
action shall be submitted to the City Manager no later than Wednesday preceding the
Tuesday meeting. All reports shall be submitted on the proper form with complete
information as to the subject matter, recommendation, fiscal impact, and contain the
necessary attachments, exhibits and approving signatures.
2.2 DELIVERY OF AGENDA
Barring insurmountable difficulties, the agenda shall ordinarily be delivered
to Councilmembers each Friday preceding the Tuesday meeting to which it pertains. The
agenda shall also be available to the general public at the time it is delivered to the City
Council.
2.3 CALL TO ORDER
Before proceeding with the business of the Council, the City Clerk shall
record the names of those Councilmembers present and they shall be entered in the
minutes.
2.4 PUBLIC COMMENTS
Any person may address the Council on any subject pertaining to city
business not listed on the agenda during the Public Comments portion of the meeting.
A limitation of three (3) minutes shall be set for each person desiring to address the
Council during the Public Comments designation on the agenda (See 5.2).
2.5 CONSENT CALENDAR
Items of routine nature, and non -controversial, shall be place on the consent
calendar. Al! items may be approved by one blanket motion upon unanimous consent.
Any Councilmember may request that any items be withdrawn from the consent calendar
for separate consideration. However, any Councilmember may abstain from voting on
any consent calendar item without requesting its removal from the consent calendar, and
the City Clerk shall record such abstentions in the minutes.
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2.5.1 APPROVAL OF MINUTES
Unless requested by a majority of the City Council, minutes
of the previous meeting may be approved without public reading if the City Clerk has
previously furnished each Councilmember with a copy thereof.
Minutes shall be prepared in accordance with the agenda
format and as consistent as needed for the purpose of indexing legislative history.
Minutes shall contain the necessary information for auditing and providing a clean paper
trail and in no event anything less than the subject matter for consideration, the fiscal
impact, identify contracting firms and individuals, and the action taken. With the exception
of identifying individuals addressing the Council, and their general remarks, the comments
of Council shall be noted only when revising or amending a matter. The minutes shall
reflect only the motion and vote of the Council unless a Councilmember notes he wishes
the record to reflect the purpose of his dissenting on a matter. Abstentions by
Councilmembers shall be so stated along with their basis for such abstentions.
2.6 PUBLIC HEARINGS
Generally, Public Hearings, other than those of a quasi-judicial nature, shall
be conducted in the following order:
Staff Review
Questions of Staff by Council
Hearing Opened by Mayor
Proponents Testimony
Opponents Testimony
Proponents Rebuttal
Hearing Closed by Mayor to Public Testimony
Questions by Council
Discussion by Council
Action by Council
Questions or comments from the public shall be limited to the subject under
consideration. Depending upon the extent of the agenda, and the number of persons
desiring to speak on an issue. The Mayor may, at the beginning of the hearing, limit
testimony to three (3) minutes per individual. Any person may speak for a longer period
of time, upon approval of the City Council, when this is deemed necessary in such cases
as when a person is speaking as a representative of a group or has graphic or slide
presentation requiring more time. Quasi-judicial hearing shall be conducted in
accordance with the principles of due process, and the City Attorney shall advise the City
Council in this regard.
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In any hearings before the City Council, notice of which is to be published
or posted, if the City Council, or any member thereof, or a proponent or opponent of the
matter requests that any or all participants in the proceedings testify under oath or
affirmation, the making of such request shall be set forth in the notice of hearing.
Additionally, the notice of hearing shall state that the giving of testimony under oath or
affirmation shall be voluntary as to each person wishing to be heard in the matter, and
that any person who has a question or concern regarding the giving of testimony under
oath or affirmation should consult an attorney of his or her own choosing and at his or her
own expense. Each person testifying under oath or affirmation in any such proceedings
shall, before testifying, state on the record that he or she agrees to testify under oath or
affirmation in the matter and has had an opportunity to consult with an attorney of his or
her own choosing in respect thereto.
3. PRESIDING OFFICER
3.1 PRESIDING OFFICER
(a) The Mayor shall be the Presiding Officer at all meetings of the
Council. In the absence of the Mayor, the Mayor Pro Tem shall preside. In the absence
of both the Mayor and Mayor Pro Tem, the Council shall elect a temporary presiding
officer to serve until the arrival of the Mayor or the Mayor Pro Tem or until adjournment,
whichever first occurs.
(b) The Council shall meet annually to choose one of its number as
Mayor and another of its number Mayor Pro Tem. In the years in which a general
municipal election is scheduled, such meeting shall be held on the Tuesday after the
election canvass. In the years in which no general municipal election is scheduled, such
meeting shall be held on the first Tuesday of the month which falls twelve (12) months
after the most recent general municipal election.
(c) Selection of the Mayor and Mayor Pro Tem shall occur at a regularly
scheduled evening meeting of the Council. The City Clerk shall preside at the portion of
the Council meeting which is concerned with the nomination for the selection of the
Mayor.
(d) Nominations for the office of Mayor or Mayor Pro Tem may be made
by any member of the Council and need not be seconded in order to be effective. Each
selection shall be by three or more affirmative votes. In the event that no person receives
three or more votes in the selection process for one or both offices, the selection process
shall be repeated immediately provided, however, that the two persons receiving the
highest number of votes in the preceding selection process shall be the only nominees
for the office to be filled. If, upon repeating the selection process for Mayor or Mayor Pro
Tem, no person has yet received three affirma- tive votes for such office, the Council may
either repeat the selection process until the officer has been duly selected or may
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continue the selection to the next regular meeting of the Council.
(e) Voting in the selection of Mayor and Mayor Pro Tem shall be by
written ballot unless the Council, by three or more affirmative votes, determines to
conduct the selection process by voice vote. If by written ballot, the vote of each member
of the Council shall remain undisclosed until all votes have been cast and have been
logged with the City Clerk, at which time the Clerk shall read aloud into the minutes of
the Council the identity of the voting Councilmember and the name of the person for
whom such member is voting. The written ballot shall be public documents and shall be
retained during the selection process which is not governed by this Section 3.1.
(f) Except as provided in Subsection (g) and (h) of this Section 3.1, the
Mayor and Mayor Pro Tem selected pursuant hereto shall serve until the next meeting
scheduled for selection of Mayor and Mayor Pro Tem pursuant to Subsection (b) of this
Section 3.1, and thereafter until their successors have been duly selected.
(g) The offices of Mayor and Mayor Pro Tem shall be deemed vacant
upon the happening of any of the following:
(1) The death of the holder of such office;
(2) The loss or resignation from membership on the Council by
the holder of such office;
(3) The acceptance by the Council of the resignation from such
office by the holder thereof.
(h) At its first regular meeting after the occurrence of a vacancy created
by one of the foregoing events, the Council shall select a successor to such office
pursuant to the selection procedures established by this Section 3.1.
3.3 PARTICIPATION OF PRESIDING OFFICER
The Presiding Officer may move, second, and debate from the Chair,
subject only to such limitations of debate as are imposed on all Councilmembers, and he
shall not be deprived of any of the rights and privileges of a Councilmember by reason
of his acting as Presiding Officer. However, the Presiding Officer is primarily responsible
for the conduct of the meeting. If he desires to personally engage in extended debate on
questions before the Council, he should consider turning the Chair over to another
member.
3.4 QUESTION OR MOTION TO BE STATED
The Presiding Officer shall verbally restate or request the City Clerk to
restate each question or motion immediately prior to calling for the vote. Following the
vote the Presiding Officer shall verbally announce whether the question carried or was
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defeated. The Presiding Officer may also publicly state the effect of the vote for the
benefit of the audience before proceeding to the next item of business.
3.5 SIGNING OF DOCUMENTS
The Mayor, or Mayor Pro Tem, in the absence of the Mayor, shall sign
ordinances, resolutions and documents necessary to the conduct of City business
adopted by the City Council. The City Clerk or Deputy City Clerk shall attest to the
signature of the Mayor or Mayor Pro Tem.
3.6 MAINTENANCE OF ORDER
The Mayor or Presiding Officer is responsible for the maintenance of order
and decorum at all times. No person is allowed to speak who has not first been
recognized by the Chair. All questions and remarks shall be addressed to the Chair.
4. RULES, DECORUM, AND ORDER
4.1 POINTS OF ORDER
The Presiding Officer shall determine all Points of Order subject to the right
of any Councilmember to appeal to the Council. If any appeal is taken, the question shall
be, "Shall the decision of the Presiding Officer be sustained?" in which event a majority
vote shall govern and conclusively determine such question of order.
4.2 DECORUM AND ORDER - COUNCILMEMBERS
(a) Any Councilmember desiring to speak shall address the Chair and,
upon recognition by the Presiding Officer, shall confine himself to the question under
debate.
(b) A Councilmember desiring to question the staff shall address his
question to the City Manager or City Attorney, in appropriate cases, who shall be entitled
either to answer the inquiry himself or to designate some member of his staff for that
purpose.
(c) A Councilmember, once recognized, shall not be interrupted while
speaking unless called to order by the Presiding Officer; unless a Point of Order is raised
by another Councilmember; or unless the speaker chooses to yield to questions from
another Councilmember.
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(d) Any Councilmember called to order while he is speaking shall cease
speaking immediately until the question of order is determined. If ruled to be in order, he
shall be permitted to proceed. If ruled to be not in order, he shall remain silent or shall
alter his remarks so as to comply with the rules of the Council.
(e) Councilmembers shall accord the utmost courtesy to each other, to
city employees, and to the public appearing before the Council and shall refrain at all
times from rude and derogatory remarks, reflections as to integrity, abusive comments
and statements as to motives and personalities.
(f) Any Councilmember may move to require the Presiding Officer to
enforce rules and the affirmative vote of a majority of the Council shall require him to so
act.
4.3 DECORUM AND ORDER - EMPLOYEES
Members of the administrative staff and employees of the city shall observe
the same rules of procedure and decorum applicable to members of the Council. The
City Manager shall insure that all City employees observe such decorum. Any staff
members, including the City Manager, desiring to address the Council or members of the
public shall first be recognized by the Chair. All remarks shall be addressed to the Chair
and not to any one individual Councilmember or member of the public.
4.4 DECORUM AND ORDER - PUBLIC
Members of the public attending Council meetings shall observe the same
rules of order and decorum applicable to the Council. Any person making impertinent
and slanderous remarks or who becomes boisterous while addressing the Council or
while attending the Council meeting may be ordered to leave the room by the Presiding
Officer and such person may be barred from further audience before the Council.
Unauthorized remarks from the audience, stamping of feet, whistles, yells and similar
demonstrations shall not be permitted by the Presiding Officer, who may order such
offenders to leave the room. Aggravated cases shall be prosecuted on appropriate
complaint signed by the Presiding Officer.
4.5 ENFORCEMENT OF DECORUM
As set forth in Government Code Section 54957.9. in the event that any
meeting is willfully interrupted by a group or groups of persons so as to render the orderly
conduct of such meeting unfeasible and order cannot be restored by the removal of
individuals who are willfully interrupting the meeting, the members of the Council may
order the meeting room cleared and continue in session. Only matters appearing on the
agenda may be considered in such a session. Duly accredited representatives of the
press or other news media, except those participating in the disturbance, shall be allowed
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to attend any session held pursuant to this section. Nothing in this section shall prohibit
the Council from establishing a procedure for readmitting an individual or individuals not
responsible for willfully disturbing the orderly conduct of the meeting.
4.6 PERSONAL PRIVILEGE
The right of a member to address the Council on a question of personal
privilege shall be limited to cases in which his integrity, character, or motives are assailed,
questioned or impugned.
4.7 CONFLICT OF INTEREST
All Councilmembers are subject to the provisions of California Law, such as
Chapter 7, Title 9, of the California Government Code, relative to conflicts of interest, and
to conflict of interest codes adopted by the City. Any Councilmember prevented from
voting because of a conflict of interest shall refrain from debate and voting. Such
Councilmember may choose to leave the Council Chambers during debate and voting on
the issue.
4.8 LIMITATION OF DEBATE
Councilmembers normally should speak not more than once upon any one
subject until every other Councilmember choosing to speak thereon has spoken.
Members shall limit their statements to five (5) minutes each time they have the floor,
unless the Council, by majority vote approves an extended period.
4.9 DISSENTS, PROTESTS, AND COMMENTS
Any member shall have the right to express dissent from, or protest to, or
comment upon, any action of the Council and have the reason entered in the minutes.
If such dissent, protest or comment is desired to be entered in the minutes, this should
be made clear by language such as, "I would like the minutes to show that I am opposed
to this action for the following reasons..."
4.10 RULINGS OF CHAIR FINAL UNLESS OVERRULED
In presiding over Council meetings, the Mayor, Mayor Pro Tem, or
temporary Presiding Officer shall refer to "Roberts Rules of Order" to decide all questions
of interpretation of these rules, points of order or other questions of procedure requiring
rulings. Any such decision or ruling shaft be final unless overridden or suspended by
majority vote of the Councilmembers present and voting, and shall be binding and legally
effective for purposes of the matter under consideration.
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5. ADDRESSING THE COUNCIL
5.1 MANNER OF ADDRESSING THE COUNCIL
(a) Any member of the public desiring to address the Council shall proceed
to the podium and wait to be recognized by the Presiding Officer. After being recognized,
he shall state his name and address for the record.
(b) All remarks and questions shall be addressed to the Chair and not
to any individual Councilmember, staff member or other person. During a public hearing,
all remarks shall be limited to the subject under consideration. No person shall enter into
any discussion without being recognized by the Presiding Officer.
(c) Any member of the Council who has been recognized by the Presiding
Officer of the Council for such purpose may address or respond to a member of the
public who has addressed the Council pursuant thereto. Such address or response shall
be exercised only once for each member of the public, shall not exceed three minutes in
length, and shall be deemed to express the individual position or opinion of the
Councilmember offering the same and shall not be construed to bind the Council or the
City in any manner. Unless otherwise directed by the Council, the restrictions imposed
by this Subsection (a) shall apply only to those portions of the Council agenda during
which members of the public are permitted to make public comments to the Council.
5.2 TIME LIMITATION
Any member of the public desiring to address the Council shall limit his
statement to three minutes unless further time has been granted by the Presiding Officer
in the individual case, or in accordance with Section 2.6.
5.3 ADDRESSING THE COUNCIL AFTER MOTION IS MADE
After a motion has been made, or after a public hearing has been closed,
no member of the public shall address the Council without first securing permission by
a majority vote of the Council.
5.4 LIMITATIONS REGARDING PUBLIC COMMENTS AND REPORTS
The making of public comments to the Council by any member of the public
during the "Public Comments" portion of the agenda shall be subject to the following
limitations:
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5.4.1 At any time, before or after the public comments is
commenced, the Presiding Officer may if he deems it preferable, direct that the
communication be made instead either to the City Manager or other appropriate staff
member during regular business hours, or in writing for subsequent submittal to
Councilmembers, pursuant to Section 5.5.
5.4.2 No speaker shall be permitted to address the Council on a
topic which is currently before or about to be submitted for consideration by a City
Commission, Board or other agency before which the speaker should make his
presentation, until that latter body has completed its deliberations and taken its final
action. In case the speaker should have followed an otherwise available appeal
procedure, the Presiding Officer shall not allow public comments to the Council outside
that procedure.
5.4.3 The Presiding Officer may limit the number of speakers heard
on non -agenda topics at a single meeting. Those whose presentations are postponed
shall be given priority at the next meeting during the "Public Comments" agenda item.
5.4.4 If it appears that several speakers desire to speak regarding
a single topic, the Presiding Officer may reasonably limit the number speaking as to each
side of an issue. In this regard, preference may be given to speakers who represent
groups of persons who have designated a spokesperson.
5.4.5 No public comments shall be allowed to include charges or
complaints against any employee of the City, regardless of whether such employee is
identified in the presentation by name or by any other reference which tends to identify
him. All charges or complaints against employees shall be submitted to the City Manager
for appropriate action, and may also be submitted to members of the Council by written
communication.
5.5 WRITTEN CORRESPONDENCE
The City Manager is authorized to receive and open all mail addressed to
the Council as a whole and give it immediate attention to the end that all administrative
business referred to in said communications, and not necessarily requiring Council action,
may be disposed of between Council meetings. A copy of such communication shall be
provided to each Councilmember marked "Information Only'.
Any communication relating to a matter pending, or to be brought before the
City Council shall be included in the agenda packet for the meeting at which such item
is to be considered.
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Letters of appeal from administrative or commission decisions shall be
processed under applicable provisions of City ordinances.
Copies of all other communications sent to the Council will be transmitted
to them.
5.6 PERSONS AUTHORIZED TO BE WITHIN THE DIOCESE
No person except the City officials shall be permitted within the diocese area
in front of the Council table without the invitation or consent of the Presiding Officer.
6. MOTIONS
6.1 PROCESSING OF MOTIONS
When a motion is made and seconded, it shall be stated by the Presiding
Officer before debate. A motion so stated shall not be withdrawn by the mover without
the consent of the person seconding it.
6.2 MOTIONS OUT OF ORDER
The Presiding Officer may at any time, by majority consent of the Council,
permit a member to introduce an ordinance, resolution, or motion out of the regular
agenda order.
6.3 DIVISION OF QUESTION
If the question contains two or more divisionable propositions, the Presiding
Officer may, and upon request of a member shall, divide same.
6.4 PRECEDENCE OF MOTIONS
When a motion is before the Council, no motion shall be entertained except
the following, which shall have precedence in the following order:
a) Adjourn
b) Fix Hours of Adjournment
c) Table
d) Limit or Terminate Discussion
e) Am end
f) Postpone
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6.5 MOTION TO ADJOURN (NOT DEBATABLE)
A motion to adjourn shall be in order at any time, except as follows:
a) When repeated without intervening business or discussion.
b) When made as an interruption of a member while speaking.
c) When discussion has been ended, and vote on a motion is pending,
and
d) While a vote is being taken.
A motion to adjourn "to another time" shall be debatable only as to the time
to which the meeting is adjourned.
6.6 MOTION TO FIX HOUR OF ADJOURNMENT
Such a motion shall be to set a definite time at which to adjourn and shall
be undebatable and shall be unamendable except by unanimous vote.
6.7 MOTION TO TABLE
A motion to table shall be used to temporarily by-pass the subject. A
motion to table shall be undebatable and shall preclude all amendments or debate of the
subject under consideration. If the motion shall prevail, the matter may be "taken from
the table" at any time prior to the end of the next regular meeting.
6.8 MOTION TO LIMIT OR TERMINATE DISCUSSION
Such a motion shall be used to limit or close debate on, or further
amendment to, the main motion and shall be undebatable. If the motion fails, debate
shall be reopened: if the motion prevails, a vote shall be taken on the main motion.
6.9 MOTION TO AMEND
A motion to amend shall be debatable only as to the amendment. A motion
to amend an amendment shall be in order, but a motion to amend an amendment to an
amendment shall not be in order. An amendment modifying the intention of a motion
shall be in order, but an amendment relating to a different matter shall not be in order.
A substitute motion on the same subject shall be acceptable, and voted on before a vote
on the amendment. Amendments shall be voted first, then the main motion as amended.
6.10 MOTION TO CONTINUE
Motions to continue to a definite time shall be amendable and debateable
as to propriety of postponement and time set.
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7. VOTING PROCEDURES
7.1 VOTING PROCEDURE
In acting upon every motion, the vote shall be taken by mechanical means
and the vote on each motion shall be entered in full upon the record. Members shall
respond "aye", "nay" or "abstain", and any Councilmember not responding ''no" or
"abstain" or otherwise registering an objection shall have his vote recorded as "aye".
In the event of a malfunction of the mechanical voting apparatus, the order
of voting shall be alphabetical with the Mayor voting last. The City Clerk shall call the
names of all members seated when a roll call vote is ordered or required.
7.2 ROLL CALL VOTING
Every ordinance (other than urgency ordinances) and any resolutions or
orders for franchise or payment of money require three (3) affirmative votes. Urgency
ordinance require four (4) affirmative votes. Any question before the Council shall not
require a roll call vote unless demanded by any member. It shall not be in order for
members to explain their vote during the vote. Any member may change his vote before
the next order of business.
7.3 FAILURE TO VOTE
Every Councilmember should vote unless disqualified for cause.
7.4 RECONSIDERATION
Any Councilmember who voted with the majority may move a
reconsideration of any action at the same meeting. After a motion for reconsideration has
once been acted upon, no other motion for a reconsideration thereof shall be made
without unanimous consent of the Council.
7.5 TIE VOTES
Tie votes shall be lost motions. When all Councilmembers are present, a
tie vote on whether to grant an appeal from official action shall be considered a denial of
such appeal unless the Council takes other action to further consider the matter. If a tie
vote results at a time when less than all members of the Council are present, the matter
shall automatically be continued to the agenda of the next regular meeting of the Council,
unless otherwise ordered by the Council.
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8. RESOLUTIONS
8.1 DEFINITIONS
As a rule of thumb, it can be said that legislative acts of the City Council
(usually a rule of public conduct for long-term application) are taken by ordinance,
whereas more routine business and administrative matters (usually more temporary and
transitory in nature) are accomplished by resolutions. The term "resolution" in its general
sense will note any action taken affirmatively via a vote of the Council, other than one
taken by ordinance. As used in this City, however, two terms are in general used to
denote such (non -ordinance) actions: "resolution", and "motion'' (thereafter recorded by
minute entry). Technically, all three are equally as legally effective and binding; they vary
in the formality of respective memorialization. The most formal is referred to locally as
a "resolution". This, in addition to being referenced in the minutes, will be recorded by
a separate document, numbered in sequence and preserved in a separate set of books.
Such "resolutions" are used in this City for various reasons, such as when specifically
required by law, when needed as a separate indentiary document to be transmitted to
another governmental agency, or where the frequency of future reference back to its
content warrants a separate document (with the additional "whereas" explanatory material
it often recites) to facilitate such future reference and research.
A "motion" (assuming it was one which passed) is a Council action which
is recorded simply by an item entry in the minutes of the meeting at which it was
accomplished, and no separate document is made to memorialize it.
8.2 RESOLUTIONS PREPARED IN ADVANCE
Where a resolution has been prepared in advance, the procedure shall be:
motion, second, discussion, vote pursuant to methods prescribed in Section 7.1, and
result declared. It shall not be necessary to read a resolution in full or by title except to
identify it. Any member may require that the resolution be read in full.
8.3 RESOLUTIONS NOT PREPARED IN ADVANCE
Where a resolution has not been prepared in advance, the procedure shall
be to instruct the City Manager or the City Attorney to prepare a resolution for
presentation at the next Council meeting.
8.4 URGENCY RESOLUTIONS
In matters of urgency, a resolution may be presented verbally, in motion
form together with instructions for written preparation for later execution. After the
resolution has been verbally stated, the voting procedure in 8.2 above shall be followed.
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Urgency resolutions shall be avoided except when absolutely necessary;
and shall be avoided entirely when resolutions are required by law, improvement acts,
zoning matters, or force account work on public projects. Where the resolution has been
drafted in written form, either before or during the meeting, this paragraph shall not be
deemed applicable.
9. ORDINANCES
9.1 INTRODUCTION AND ADOPTION OF ORDINANCES
Ordinances shall not be passed within five days of their introduction, or at
other than a regular meeting or at any adjourned regular meeting. However, an urgency
ordinance may be passed immediately upon introduction and either at a regular or special
meeting. Except when, after reading the title, further reading is waived by regular motion
adopted by unanimous vote of the Councilmembers present, all ordinances shall be read
in full, either at the time of introduction or passage. When ordinances, other than urgency
ordinances, are altered after introduction, they shall be reintroduced only at a regular or
at an adjourned meeting held at least five days after alteration.
Correction of typographical or clerical errors are not alterations within the
meaning of this section.
9.2 EFFECTIVE DATE
All ordinances, except as provided in Section 36937 of the Government
Code, shall take effect 30 days after adoption, but may be made operative at such later
date as may be designated in the ordinance.
9.3 PUBLISHING
It shall be the duty of the City Clerk to publish a summary of all ordinances
in accordance with Section 36933 of the Government Code within 15 days after adoption.
9.4 URGENCY ORDINANCES
All urgency ordinances must receive four (4) affirmative votes to be adopted
and to become effective immediately. If such an ordinance fails to receive 4/5ths
majority, it may thereafter be considered and passed in the same manner as regular
ordinances.
10. STUDY SESSIONS
10.1 STUDY SESSIONS
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Councilmembers able to attend scheduled study sessions will meet at the
Community Center, 625 South Pico, San Jacinto, on the fir-st Tuesday of each
month (and such other times as deemed necessary) at 3t09 , P.M. for the purpose
of reviewing the agenda for a City Council meeting, discussion of special subjects of
immediate concern; and meeting and conferring with City Commissions, Committees,
Boards; Civic Organizations; and City Officials relative to pending City business.
The time for sessions as specified may be altered by the City Council or by
the Mayor, on individual occasions when appropriate, to the convenience of the
Councilmembers, provided that when this occurs, written notice of the change shall be
provided in accordance with the standard noticing requirements.
10.2 OPEN TO THE PUBLIC
Study sessions shall at all times be open to the public and the news media,
except executive sessions held at such times pursuant to Government Code. No public
testimony will be accepted.
10.3 PURPOSE
Study sessions are not intended to constitute a meeting of the City Council
and they shall be carried on regardless of the number of Councilmembers in attendance.
At such study sessions, no formal action shall be taken, no motion shall be
offered, nor debates entered into; the sole purpose of said meetings being to provide
background information to members of the City Council and to allow Councilmembers to
ask questions and to express personal opinions. This shall not,
however, be deemed to apply with respect to executive sessions.
10.4 AGENDA
The agenda for each study session shall be prepared and posted in
accordance with the same rules applicable to regular City Council meetings.
Any Councilmembers may request that a matter be placed on the agenda
for a study session. Except in urgent situations, Councilmembers should submit, on the
appropriate form, such request seven (7) working days before a study session, along with
any available supporting information.
11. CITY COUNCIL SUBCOMMITTEES
11.1 The City Council shall designate as necessary, those Ad Hoc
Subcommittees deemed necessary. In addition there are hereby designated the following
Representative and Standing Subcommittes of the City Council:
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11.1.1 REPRESENTATIVE:
Childcare, EMWD Service Area Study Committee, Gang Task
Force, Groundwater Association, Riverside Transit Agency (RTA), Valley Teen Task
Force, Western Riverside Council of Government (WRCOG), Community Base Council
(Military Liaison).
11.1.2 STANDING:
Administrative (Personnel, Finance, Franchise Negotiations and
Capital Improvements), Annexation, City & Community, Community & Economic
Development (Includes Planning, Parks, Recreation & Community Center, Public Safety,
Public Works,
THE CITY COUNCIL OF THE CITY OF SAN JACINTO DOES HEREBY RESOLVE
to adopt the foregoing rules and procedures for the City of San Jacinto.
APPROVED AND ADOPTED THIS 5th day of January, 1993, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Maurice Armster, City Clerk
Deputy City Clerk
APPROVED AS TO FORM:
City Attorney
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Henry Hafliger, Mayor
1p
CITY OF SAN JACINTO
STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Brian McNabb, Director of Community Development
via Pamela S. Easter, City Manager
DATE: January 5, 1993
SUBJECT: A & E ASSOCIATED (KEITH SUCHOW)
NEIGHBORHOOD
Main Street area.
RECOMMENDATION
Award the contract to Keith Suchow for the design service related to the development of
Main Street area design standards in an amount not to exceed $5,000.00.
BACKGROUND
At the study session on December 15, 1992, the staff indicated it was preparing design
standards for the Main Street area. This draft will be presented to the Main Street
Committee for a consensus, prior to consideration by Council.
In order to make this document functional and understandable, it must contain support
drawings showing architectural renderings as well as landscaping examples.
The Council expressed its desire that these standards be developed prior to physically
installing public improvements which had been budgeted this year.
The Keith Suchow proposal, which also includes the landscape conceptual design, will
aid the staff in finalizing the design standards within the next 3-6 months.
BKM:Ir CCRPT-92\94-01-05\Suchow.Con
Attachments: 1. Keith Suchow Proposal
ARGH/TEGTS & ENGINEERS
November 13, 1992
Pamela S. Easter, City
City oF San Jacinto
201 E. Main Street
San Jacinto, CA. 92563
ndhigtirc '
A T E
RE: DOWNTOWN IMPROVEMENT PROGRAM
Architecture, Landscaping, and Planning Improvements
Dear Pam,
Thank you For the invitation to submit the following
proposal in writing which was discussedat.oui meeting oE-
November 12.
Scope of Work
The Architect shall provide one colored site plan of a
two block area oF Main Street and two colored perspective
sketches of a portion of Downtown. The process shall include
attendance, by the Architect, of two design meetings and
input From Ken Kammeyer, Landscape Architect. The Architect,
or his staff, shall be available during the design process to
answer questions and respond to comments.
Compensation
Work will be billed For on an hourly basis; total
compensation shall not exceed $5,000.00.
Billing will be on a monthly basis.
Thank you For this opportunity to assist in the improvement
of the San Jacinto Downtown District.
Sincerelg,
ta
Keith Suchow, Architect
711 WEST ESPLANADE AVENUE SUITE 0 SAN JACINTO, CALIFORNIA 923E43 714 554-1195
CITY OF SAN JACINTO
STAFF REPORT
TO: Honorable Mayor and City Council Members
FROM: Brian McNabb, Director of Community Development
via Pamela S Easter, City Manager
DATE: December 15, 1992
SUBJECT: STATUS REPORT MAIN STREET AREA IMPLEMENTATION STRATEGY
NEIGHBORHOOD - Heritage
BACKGROUND
The Redevelopment Plan of the City and the 2010 Strategy Plan policies both
set a goal of keeping the Main Street Area a physically appealing and
financially viable area of the City.
Accordingly, the City hired GRC-Copenhaver to prepare a conceptual plan,
which included the six block area along Main Street between Pico and Jordan.
After a hearing on the plan earlier in the year, the Council directed Staff
to bring back an implementation strategy using GRC as technical support. In
the course of developing the strategy, we have found the following elements
are usually necessary for successful implementation of downtown
redevelopment:
1. There must be a commitment on the City's part to fund
projects.
2. There must be a commitment on the owner's/tenant's
part to actively support and participate in both the
theory and physical rehabilitation of the buildings.
3. The plan will not be successful unless it is
developed through a public -private partnership.
4. The understanding that full implementation takes
place over a fairly long time period.
City Council Staff Report
December 15, 1992
Page 2
A committee of the Chamber of Commerce, Main Street merchants, and Staff have
met on three occasions to develop a phased work plan. The City's task under
this work plan was to draft public and private design standards for review
and comment. Also proposed as part of the City's task was the development of
some architectural concepts to help owners and merchants visualize the
future potential which, in turn, might get them excited. The owners were to
determine the types of uses they thought were appropriate for the Main Street
Area and investigate the cost of sidewalk cleaning.
As a result, City staff contacted Keith Suchow, a San Jacinto architect,
experienced with downtown and historical research. He was asked to submit
a proposal to develop a "vision d of what Main Street could look like with
revised facades and streetscape modifications.
Also included in his $5,000 proposal was design support for staff in
developing the public works aspects of the project including landscaping,
street furniture, etc.
Independent of this committee effort, a number of Main Street related
projects have been either discussed by Staff or are included in the City's
1992-93 budget. These projects have a direct relationship to the
implementation strategy.
1. The City acquired the lot behind the businesses on
the south side of the 100 block of East Main Street
for the purposes of building a parking lot. The
design of this parking lot is complete and the
construction bid award is anticipated by the first
City Council Meeting in February.
2. The City recently contracted with the County
Transportation Department for the analysis necessary
to determine how Main Street should be repaved. This
repaving project is in the FY 92-93 budget (Fund 21-
8210-5300, gas tax).
3. In a recent tour by members of the Main Street
committee of four ldowntown " areas in San Bernardino
and Los Angeles Counties, it was noted a key element
of a successful transformation was adequate
City Council Staff Report
December 15, 1992
Page 3
landscaping and street amenities (such as benches
and lights). Coincidentally, when GRC interviewed
Main Street area businesses during the conceptual
plan preparation, respondents desired more street
furniture to help attract more customers to a
pleasant setting.
If areas for landscaping and amenities are going to
be created, the appropriate time to do so is
concurrently with the repaving contract noted above.
At this time, the committee is still working and has not requested any
specific commitment or implementation by the owners/merchants.
At this point, staff is seeking direction from the City Council on how to
proceed.
Should the city proceed with the planned public works in this fiscal year
which would include repaving Main Street and the development of areas for
future landscape and other amenities? In this case, the ultimate
implementation plan will have to conform to these improvements.
The second option the Council can consider is to delay the public
improvements and instead make the development of the implementation plan the
initial priority. This plan would include the public improvements as one of
its phases.
In either case, staff will need the assistance of Keith Suchow and therefore
proposes to put his proposal on the next Council agenda.
BKM:Ir CCRPT-92 \92-12-15.MTG \DnTn
5 .1 7
TO:
FROM:
DATE:
SUBJECT:
CITY OF SAN JACINTO
STAFF REPORT
Honorable Mayor and City Council Members
Brian McNabb, Director of Community Development
via Pamela S. Easter, City Manager
January 5, 1993
Establishment of Policy regarding existing Dairy uses upon Annexation
RECOMMENDATION
Confirm Staff determination that full implementation of existing County approval
subsequent to annexation is not considered enhancement of dairy uses subject to
Ordinance No. 340.
BACKGROUND
Staff has met with dairy operators from within the confines of Annexation No. 66 regarding
the effect of the annexation upon their dairies. The dairy operators are concerned that
they will be limited to the animal count and building configuration in existence upon
annexation even though the County and the Regional Water Quality Contrbl Board have
approved a greater intensity of use. City of San Jacinto Ordinance No. 340 requires that
a Conditional Use Permit be processed for establishment or enhancement of dairy related
activities. Staff has indicated to the dairy operators the opinion that fully implementing the
County and the Regional Water Quality Control Board approvals would not be considered
enhancement of the use. However, Staff has opined that if the dairy has fully
implemented any past approval, any expansion of the operation after annexation would
be considered an enhancement of the use and subject to a Conditional Use Permit.
For example, the Staff interpretation is that if the County and the Water Quality Control
Board approved a 2000 head dairy operation, yet the dairy operator only had 1500 head
of cows at annexation the use could be expanded to 2000 head without processing a
Conditional Use Permit. Additionally, Staff interpreted that the construction of any building
necessary to house the cows or accommodate the use per the previous approval would
not be subject to a Conditional Use Permit. Further, Staff interpreted that even if the use
is fully implemented any building reconstruction that does not result in an expansion of
the operation would not be considered an enhancement.
City Council Staff Report
January 5, 1992
Page No. 2
To establish the appropriate policy record, Staff feels that a Council minute action is
necessary. The minute action would either confirm the Staff opinion that full
implementation of the previous approvals is not an enhancement of the use or establish
the policy that upon annexation the use is fully implemented and any expansion would be
considered an enhancement of the use subject to a Conditional Use Permit.
CCRPT-92 \dairyexp.pol
TO:
City of San Jacinto
Staff Report
Honorable Mayor and Members of the City Council
FROM: Ross Chadwick, Fire Chief/Building Official
via Pamela S. Easter, City Manager
DATE: January 5, 1993
SUBJECT: Adoption of 1991 Uniform Building Code (U.B.C.)
and Related Codes and Standards
RECOMMENDATION:
24e--
Introduce an ordinance which adopts the 1991 Uniform Building Code (U.B.C.)
and related building codes and standards and continue the public hearing to
January l9th, 1993 to consider a Fee Resolution to this Ordinance.
BACKGROUND:
Staff will present to Council a recommended Resolution at the
January 19th, 1993, regular City Council meeting which will set
the fees referred to in this Ordinance. This is the reason to continue
the public hearing to the meeting of January 19th.
The Uniform Building Code (U.B.C.) was first enacted by the International
Conference of Building Officials at the Sixth Annual Business Meeting held in
Phoenix, Arizona, in October of 1927. Revised editions of this code have been
published since that time at approximate three-year intervals. New editions
incorporate changes approved since the last edition. The City adopted the 1988
U.B.C. as Ordinance No. 693 on January 16th, 1990, with certain amendments.
The U.B.C. is designed to be compatible with related publications to provide a
complete set of documents for regulatory use. The U.B.C. covers the fire, life
and structural safety aspects of all buildings and related structures.
The U.B.C. is intended to be one part of a package of model codes including the
Uniform Fire Code (U.F.C.), Uniform Mechanical Code (U.M.C), and the
Uniform Plumbing Code (U.P.C).
Page 1
ORDINANCE NO.
ORDINANCE
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO
ADOPTING THE 1991 UNIFORM BUILDING CODE AND ANNUAL
SUPPLEMENTS, THE 1991 UNIFORM BUILDING CODE STANDARDS, THE
1991 UNIFORM MECHANICAL CODE, THE 1991 UNIFORM PLUMBING CODE,
THE 1991 UNIFORM ADMINISTRATIVE CODE, THE 1991 UNIFORM HOUSING
CODE, THE 1991 UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS
BUILDINGS, THE 1991 UNIFORM SIGN CODE, THE 1991 UNIFORM SECURITY
CODE, THE 1991 UNIFORM SWIMMING POOL, SPA AND HOT TUB CODE, THE
28TH EDITION OF THE 1991 ASTM STANDARDS IN BUILDING CODES,
INCLUDING APPENDICES AND ANNUAL PUBLISHED SUPPLEMENTS OF
THE ABOVE NOTED CODES. THE ABOVE CODES ARE AS ADOPTED BY THE
INTERNATIONAL CONFERENCE OF BUILDING OFFICIALS, THE
INTERNATIONAL ASSOCIATION OF PLUMBING AND MECHANICAL
OFFICIALS, AND THE STATE OF CALIFORNIA.
The City Council of the City of San Jacinto does ordain as follows:
SECTION 1
Ordinance No. 918 and Ordinance No. 893, except Section 7, adopting the 1990 National Electrical Code,
are hereby repealed, continuing the prohibition of aluminium wiring within any structures.
SECTION 2
ADOPTION OF CERTAIN CODES
There is hereby adopted by the City Council these certain Codes known as: The Uniform Housing
Code, 1991 Edition as amended by Title 24 of the California Code of Regulations; the Uniform
Building Code Standards including all appendices, 1991 Edition as amended by Title 24 of the
California Code of Regulations; the Uniform Mechanical Code including all appendices, 1991 Edition
as amended by Title 24 of the California Code of Regulations; the Uniform Plumbing Code including
all appendices, 1991 Edition as amended by Title 24 of the California Code of Regulations; the National
Electrical Code, 1990 Edition as amended by Title 24 of the California Code of Regulations; the
Uniform Code for the Abatement of Dangerous Buildings, 1991 Edition; the Uniform Sign
Code, 1991 Edition; the Uniform Solar Energy Code, 1991 Edition; and the Uniform Swimming
Pool, Spa and Hot Tub Code, 1991 Edition, as amended by Title 24 of the California Code of
Regulations, each as published by the International Conference of Building Officials, International
Association of Plumbing and Mechanical Officials, International Fire Code Institute or the National Fire
Protection Association, with certain amendments, additions, deletions thereto.
SECTION 3
FINDINGS OF FACT FOR REQUIREMENTS MORE RESTRICTIVE THAN THE
STATE BUILDING STANDARDS
The following are the "Findings of Facts" as submitted by the City of San Jacinto for the purpose of
meeting the Health and Safety Code, Section (s) 17958.5 (a) and (b) with regards to local requirements
which are more restrictive than the State Building Standards with respect to climatic, geographical and
topographical conditions.
A. The City of San Jacinto receives relatively low amounts of precipitation, low humidity and high
temperatures. Such climate conditions are conducive to the spread of fire. Normal prevailing
winds in the afternoon often reach 15 to 20 miles per hour.
Page 1
ORDINANCE NO.
B. Strong winds commonly referred to as Santa Ana Winds have reached speeds up to 60 miles per
hour in the San Jacinto Valley during various months of past years. Damage that can occur
during such winds includes: downed trees, utility poles, utility circuits and lines.
C. Within the City limits of San Jacinto there is a a very active earthquake fault called the San Jacinto
Fault. This fault has produced earthquakes in the past which two times severely damaged the
City. There are also other faults in the adjacent areas, including the San Andreas Fault. In the
event of a severe earthquake, these faults present the potential for catastrophic damage including
fire, damage to roadways, and other impairments of emergency apparatus.
D. Within the City limits of San Jacinto there is a major river bed (dry at this time) which divides one
portion of the City from the other. During flooding conditions, emergency access may be
severely impaired if not completely cut off. Severe flooding has occurred several times in the
City with resulting devastating impacts on public safety resources, especially the Fire
Department
E. Development has occurred and continues to occur in the San Jacinto Valley, including the City, at
a rapid pace. Traffic congestion is becoming a reality and can reduce response times to various
areas of the City. This condition will worsen as development continues.
F. At the present time there is only one fire station to cover the entire City. Annexations continue to
increase the response area of all emergency services. Flash over in new construction may happen
in as little as 4 minutes.
G. The City of San Jacinto has three different water companies servicing the area.
H. The City of San Jacinto presently has and is considering annexation of hillside areas that include
brush, limited access and other potential firefighting problems such as reduced water pressure
and flow.
Automatic sprinklers in residential occupancies conserve water in fires and therefore efficiently
use this increasingly valuable and diminishing resource.
J Studies have shown that losses due to fire in unsprinklered buildings are four times greater than
such losses in sprinklered buildings. (Studies were conducted by the Los Angeles Fire
Department and a private consultant and were called the "Marina Del Rey test").
K Data reveals that no single fire causing three or more fatalities, has occurred in sprinklered
residential structures. The National Fire Protection Association operates the Fire Incident Data
Organization System and has for decades collected data that supports this finding.
L. Automatic fire protection systems are the single greatest means of reducing the severity of
structural fires. Recent studies of wildland fires have also shown the reduced impact of these
fires in sprinklered dwellings as compared to unsprinklered dwellings (research of the Santa
Barbara and Oaldand fires). In addition, sprinklered structures in Los Angeles during the riots of
1992 had a much higher survival rate than unsprinklered buildings.
M Studies of urban/wildland interface fires strongly indicate that combustible roofs significantly
contribute to the high property loss and spread of those fires.
SECTION 4
The Uniform Administrative Code 1991 edition, including the annual supplement as adopted by the
International Conference of Building Officials is hereby adopted as part of the Building Code of the City of
San Jacinto (copies of which are on file in the office of the City Clerk) with the following modifications:
Page 2
ORDINANCE NO.
A. The first paragraph of Section 104 (f) is hereby amended as follows:
Moved buildings and temporary buildings - Buildings, structures, and accessories shall not
be moved into this jurisdiction on a permanent basis.
B. Section 301 (a) is renumbered to 301 (a) 1. Section 301 (a) 2. is hereby created as follows:
No person, firm, or corporation shall excavate, construct, or maintain any structure, or facilities
within the public right of way without first obtaining an excavation and/or encroachment permit, as
well as a public works permit, as applicable.
C. Section 301 (b) 1.B is hereby amended to read as follows:
Fences not over three feet in height. (All walls and fences shall require a permit.)
D. Section 301 (b) is amended as follows:
The fee for each permit shall be as set forth by City Council resolution. In addition to construction
fees, fees described in section 12 shall normally be paid simultaneously with the issuance of a
building permit unless other arrangements are made. The determination of value or valuation under
any of the provisions of these codes shall be made by the Building Official. The value to be used
in computing the building permit and building plan review fees shall be the total value of all
construction work for which the permit is issued as well as all finish work; painting, roofing,
electrical, plumbing, heating, air conditioning, elevators, fire extinguishing systems and any other
permit and equipments. Fees shall be paid as specified for public and private improvements.
E. The first paragraph of Section 303 (d) is hereby amended as follows:
Expiration. Every permit issued by the Building Official under the provisions of the Technical
Codes shall expire by limitation and become null and void if the building or work authorized by
such permit is not commenced within 180 days from the date of such permit, or if the building or
work authorized by such permit is suspended or abandoned at anytime. Suspension or
abandonment shall be constituted by more than 180 days between documented requests for
inspection. Before such work can be recommenced a new permit shall be first obtained so to do
and the fee therefore shall be one half the amount required for a new permit for such work
provided no changes have been made or will be made in the original plans and specifications for
such work; and provided further that such suspension or abandonment has not exceeded one year.
In order to renew action on a permit after expiration the permittee shall pay a new full permit fee.
F. Section 304 (c) is hereby amended as follows:
When a plan or other data are required to be submitted by Subsection (c) of Section 302 a plan
review fee shall be paid at the time of submitting plans and specifications for review. Said plan
review fee for buildings or structures shall be 65% of the established building permit fee.
The plan review fees for electrical, mechanical and plumbing work shall be equal to 25% of the
total permit fee for each as set forth by City Council resolution.
The plan review fee for grading work shall be 35% of the grading permit fee.
The plan review fee for energy shall be 15% of the building permit fee.
The plan review fee for public and private improvements shall be as established by City Council
resolution.
Where plans are incomplete or changed so as to require additional plan review an additional plan
review fee shall be charged at the established rate.
Page 3
ORDINANCE NO.
G. Section 304 (e) 2 is amended as follows:
Fee. An investigation fee in addition to the permit fee shall be collected whether or not a permit is
then or subsequently issued. The investigation fee shall be equal to the amount of the permit fee
required by this Code. The minimum investigation fee shall be the same as the minimum fee set
forth by City Council resolution. The payment of such investigation fee shall not exempt any
person from compliance with all other provisions of either this Code or the Technical Codes nor
from any penalty prescribed by law.
H. The forth paragraph of Section 305 (h) is amended to read as follows:
To obtain a reinspection the applicant shall file an application therefore in writing upon a form
furnished for that purpose and pay the established reinspection fee in accordance with the current
City Council building fee resolution.
SECTION 5
The Uniform Building Code 1991 Edition including chapters one (except the first paragraph of Section
104 (e)) and two, and including the appendix thereof and including the standards referred to in Section
6001 therein and including the annual supplement as adopted by the International Conference of Building
Officials (copies of which are on file in the office of the City Clerk) is hereby adopted as a part of the
Building Code of the City of San Jacinto with the following modifications:
A. Appendix chapter 53 is hereby deleted.
B. Section 104 (c) second paragraph is hereby amended as follows;
Any change in the use or occupancy of any existing building or structure should comply with
Section 502 of this Code and Section 308 of the Uniform Administrative Code.
C. Section 502 second paragraph is amended as follows:
No change in the character of occupancy of the building shall be made without a Certificate of
Occupancy as required by Section 308 of the uniform Administrative Code. The Building Official
may issue a Certificate of Occupancy pursuant to the intent of the above exception without
certifying that the building complies with all provisions of this Code.
D. Section 2516 (f), shall be amended to read as follows:
Draft stops shall be placed in all stud walls including furred spaces so that maximum dimension
between horizontal framing members is not over 4 feet and in the following locations:
E. Section 3203, first paragraph is amended to read as follows:
(a) The roof covering on any structure regulated by this Code shall he as specified in table 32-
A and as classified in Section 3204, except it shall be unlawful to install or cause to be
installed, wood -shake or wood -shingle roofs on any building. All roof covering materials
shall have a fire rating of Class "B" or better, treated in accordance with UBC Standard 32-
7
EXCEPTION: This Section shall not apply to the re -roofing or remodeling of any building
which presently has wooden shakes or shingles as the sole roof covering on that portion of
the structure considered as the primary building. In these cases, the re -roofing shall be
done with a minimum Class "B" roofing material.
Page 4
ORDINANCE NO.
(b) Roof coverings on buildings located in a designated fire hazard area as determined by the
Fire Chief shall be rated as Class "A."
F Section 3802 is deleted in its entirety and replaced as follows:
(a) General. An automatic fire extinguishing system shall be installed and maintained in
operable condition in the occupancies and locations as set forth in this Section. For special
provisions on hazardous chemicals and magnesium, and calcium carbide, see Sections
10.501 and Articles 45, 48, 49 and 80 of the Uniform Fire Code.
(b) Where Required.
MI New Occupancies. An approved automatic sprinkler system shall be installed and
maintained in all new occupancies regardless of floor area, occupancy type, construction type or
separations. All approved automatic fire sprinkler systems shall conform to the appropriate
National Fire Protection Association Standards 13, 13-D, and 13-R and the San Jacinto Fire
Department Standards and Policies.
EXCEPTION: Group M occupancies which are detached, do not exceed 500 square
feet of total fire area and are located a minimum of ten (10) feet from adjacent buildings and
five (5) feet from property lines.
Existing Occupancies. An approved automatic fire sprinkler system shall be installed and
maintained throughout all such buildings or structures which legally exist on the date this Section
becomes law, as follows:
(1) Buildings or structures occupied as single family or duplex dwellings and all Group M
occupancies; whenever the building or structure is moved into or within this
jurisdiction or the total floor area, including lofts, mezzanines, basements, cellars and
additional stories is increased by fifty percent (50 %) or more. All increases in floor
area will be cumulative and compared to the legally constructed floor area existing at the
time of adoption of this Section.
(2) No buildings or structures utilized for any other occupancy shall be moved, altered or
enlarged unless action results in compliance with this Section as a new building.
Whenever an existing building or structure, which is not in compliance with this
Section, is destroyed by fire or other calamity, by act of God or by the public enemy to
the extent of forty-nine percent (49%) or less, the building or structure may he restored
without change and the use resumed, without compliance, provided that work or
restoration is begun within one (1) year and diligently pursued to completion.
When destruction exceeds forty-nine percent (49%), the time frame above is not met or
the building or structure is voluntarily razed or, is required by law to be razed, the
structure shall not be restored except in full conformance with this Section as a new
building.
The extent of damage shall be based upon the ratio of the estimated cost of restoration
(to its condition prior to such damage), to the estimated cost of duplicating the entire
structure as it existed. Estimates for this purpose shall he made by or reviewed and
approved by the Building Official and shall be based on the minimum cost of
construction in accordance with the most recent edition of the Building Standards as
published by the International Conference of Building Officials.
(4) Whenever any building or structure has been abandoned, discontinued for use or
vacated for a continuous period of 180 days or more the building or structure prior to
(3)
Page 5
ORDINANCE NO.
any occupancies or use shall be brought into compliance with this Section as a new
building.
EXCEPTION: Buildings or structures classed as Group R, Divisions 1 or 3 and
Group M that are necessary to Group R, Divisions 1 or 3.
(5) No existing building or structure that experiences a change in use that would change the
occupancy classification shall be occupied or used until it is brought into conformance
with this Section as a new building.
EXCEPTION: Group M occupancies that are necessary to Group R, Division 3 and
legally converted to a Group R, Division 3.
G. Section 3803 is deleted in its entirety and replaced as follows:
All automatic sprinkler systems shall be supervised by a central station listed by U.L. for receiving
fire alarms.
EXCEP I IONS:
1. Isolated specialty systems such as spray paint booth systems or isolated installations in
closets and storage spaces unless the entire occupancy is also equipped with an automatic
sprinkler system.
2. Residential sprinkler systems for R-1 and R-3 occupancies where the number of sprinkler
heads is less than one hundred (100).
H. Section 7012 of the appendix of the Uniform Building Code is amended by adding new
Subsection (t):
Parking lots within the City of San Jacinto shall comply with the City of San Jacinto Public Works
Standards and Specifications and Ordinance 340. Permit fees for said parking lots shall be in
accordance with Exhibit C.
Subsection (a) of Section 7013 of The Uniform Building Code is amended to read:
Erosion Control - Landscaping.
1. Slopes. The faces of cut and fill slopes shall be prepared and maintained to control erosion
and provide stability. Where cut slopes are not subject to erosion due to erosion -resistant
character of materials, such production may be omitted. Unless otherwise recommended in
the approved soil engineering or engineering geology report, cut and till slopes shall be
planted in accordance with this Section. The protection for the slopes shall be installed as
soon as practicable and prior to calling for final permit approval.
a. General Requirements. Cut slopes equal to or greater than 5 feet in vertical height
and fill slopes equal to or greater than 3 feet in vertical height shall he planted with
grass or ground cover to protect the slope from erosion and instability. Other
slopes as deemed necessary by the Building Official shall also be planted.
Slopes exceeding 15 feet in vertical height shall be planted with shrubs, spaced at
not more than 10 feet on center; or trees, spaced not to exceed 20 feet on center: or
a combination of shrubs and trees at equivalent spacings, in addition to the grass or
ground cover. The plants selected and planting patterns may be varied upon the
recommendation of a landscape architect or a slope control specialist with approval
of the Building Official. If a species other than those from the recommended list of
plants is selected, a written statement shall be submitted by a landscape architect or
Page 6
ORDINANCE NO.
slope control specialist certifying the plants suitable for erosion control and slope
stability. This statement must accompany the grading plan at the time of submittal.
b. Landscape and Irrigation Plan Requirements
1. Landscape Plan Requirements.
Landscape Plans shall be submitted for all slopes required to be planted.
The landscape plan may be incorporated as part of the grading plan unless,
in the opinion of the Building Official the plan becomes too obscured to be
effective. A landscape plan shall include:
(a) A slope planting schedule that provides common and scientific
names and specifications of all plants, number and size of each tree
and scrub and the spacing of plants.
(b) The location of the planting.
(c) Details of the irrigation system. Landscape plans involving more
than four structures shall be prepared and signed by a landscape
architect. This plan shall include the details necessary to complete
the project including scope of work, materials to be used (seed
mixtures, plant species listed by size quantity, fertilizer used and rate
of application), construction methods, maintenance and time table
for project completion.
2. Irrigation Plan Requirements.
Except where approved by the Building Official slopes required to be
planted shall be provided with an approved system of irrigation designed to
cover all portions of the slopes and shall be of sufficient clarity to indicate
the extent of work proposed. Specifications for devices, size and type of
pipe, flow rates and precipitation rates are to be shown on the landscape
plan. An approved backflow prevention device shall he installed in each
irrigation system which conforms to Chapter 10 of the Uniform Plumbing
Code. If the planting requirements specified in the subsection above are
waived by the Building Official, the requirements specified in this
subsection may he waived.
c. Planting Method.
Planting shall commence as soon as slopes are completed on any portion of the site
and shall provide for rapid short term coverage of the slope as well as long term
permanent coverage. Minimum requirements shall include:
1. Planting Holes. Planting holes shall be excavated twice as wide as the
diameter and 2 inches less than the depth of the root ball of the plant. The
planting holes shall be backfilled with a mixture of native soil, slowly
decomposing organic matter and an appropriate fertilizer.
2. Staking. Each tree shall he staked in order to anchor the root system and to
support the trunk in an upright position. Stake material shall be of adequate
dimension and length to support the tree. Ties used for typing the tree to the
stake shall have a broad surface to minimize rubbing or girdling and have
some elasticity. In lieu of stakes a three wire tie -down system may he used.
Page 7
ORDINANCE NO.
3. Ground Cover Spacing. Ground covers are to he spaced in such a manner
that 100% coverage of the planted slope will he achieved in as short a time
as possible. Spacing of ground cover shall not exceed 12 inches O.C.
unless acceptable supporting horticultural evidence recommending greater
spacing is furnished to the Building Official.
d. Waiver of Planting Requirements.
Waiver of the Planting and irrigation requirements may be approved by the Building
Director if found to be unreasonable or unnecessary for one of the following
reasons:
1. The erosion resistant character of material composing the slopes make
planting unnecessary.
2. The unavailability of water making irrigation either impossible or
impractical.
3 Slope heights are less than those requiring planting by Section 3, paragraph
(H) 1.a.
e. Planting Maintenance. All vegetation planted for erosion control shall be
maintained in a healthy, vigorous condition. Maintenance of planted slopes shall
include watering, weeding and restoration of any plant material that may die.
Slopes that are affected by the future installation of walls, fences, swimming pools
or any other building must be properly replanted upon the completion of subsequent
projects.
Bonding. A bond for all projects involving more than four structures shall he filed
with the City by the developer at the time that the landscaping plan is approved.
g Final Planting Inspection. A final planting inspection shall he required for all
building sites requiring planting. For building sites not requiring a performance
bond, the final planting inspection shall be approved prior to the building permit
final inspection. Any required irrigation system and all planting shall be installed at
the time of the final planting inspection. A functional test of the irrigation system
may be required. For building sites requiring a performance bond, slope
certification required by the next subsection shall be approved prior to the building
permit final inspection. The final planting inspection shall be performed at the end
of the one year bond period.
h. Slope Verification. A site inspections shall he performed by the responsible
landscape architect to assure compliance with the approved plans and to perform a
functional test of the sprinkler system. Said landscape architect shall verify in
writing to the Building Official that the soils, additives, and amendments, weed
control, planting of the slopes and the installation of the irrigation system comply to
the approved plans and to all the provisions of this section. Verification to contain a
statement as to the grow stock vitality.
Landscape and Irrigation Plan/Plan-Checking Fee. Before accepting a set of plans
and specifications for checking, the Fire and Life Safety Department shall collect a
plan checking fee. The amount of the plan checking fee for landscape and
irrigation plan shall be as set forth by City Council resolution.
Landscaping Permit Fees. A fee for each landscaping permit shall be paid to the
Fire and Life Safety Department as set forth by City Council resolution:
Page 8
ORDINANCE NO.
SECTION 6
All buildings for which permits are issued shall, prior to final inspection, paint with black numbers on a
white reflective background on the front curb face the address of said building. Numbers shall be a
minimum of 4" high.
All new single family dwellings and duplexes with garages shall have an illuminated address attached to
the left side of the front garage wall facing the street, 60" above the driveway surface. The illumination
shall be 110-volt with photocell switching. The address numbers shall be 1" X 4.
The owners of all buildings in the City shall be responsible for installing the address on the mailbox and
on the structure itself. Such numbers shall be a minimum of 3" tall and on a contrasting background.
SECTION 7
Developers Fees. Pursuant to Section 4, certain developers fees are required to be paid. The purpose
of these fees is described in detail below. The minimum fees will be established by City Council
resolution and may he amended from time to time by a resolution of the City Council of the City of San
Jacinto.
A. Water Capital Improvement Fund
For the upgrade and replacement of existing wells, reservoirs, booster systems and distribution
systems of the Water Department.
B . Public Safety Capital Improvement Fund
1. Structures. For the acquisition and construction of public safety related buildings, grounds
and fixtures.
2. Equipment. For the acquisition of capital equipment for public safety purposes including
vehicles, radios, furniture and other equipment with a cost exceeding $150.00.
C. Storm Drain Improvement Fund
For the development of the Master Drainage Plan and other storm drain systems.
D. Traffic Signalization Fund
For the construction of traffic safety improvements such as traffic signals, warning lights, and
signal coordinating equipment.
E. Sewer Connection Fund
For upgrade and replacement of the sewer collection system.
F. Lighting and Landscape District Fund
For the establishment, maintenance, and administration of lighting and landscape maintenance
districts.
SECTION 8
The Police Chief and officers of the Police Department, the City Attorney, the Fire Chief, Fire Prevention
Officer, the Building Official, the Community Development Director, City Planners, building inspectors,
Page 9
ORDINANCE NO.
code enforcement officers, and all City Officials charged with the issuance of licenses and permits shall
enforce the provisions of this ordinance, and are authorized to issue a citation for violation thereof.
A. No Permits To Be Issued. No permit of any nature shall be issued under the provisions of this
ordinance which is not in accordance with the provisions of this ordinance. Any permit issued
contrary to the provisions of this ordinance shall be void and of no effect.
B Legal Procedure. Any building or structure erected or maintained, any grading, or any use of
property contrary to the provisions of this ordinance shall be and the same is hereby declared to be
unlawful and a public nuisance and the City Attorney shall immediately commence action or
actions, proceeding or proceedings for the abatement, removal and enjoinment thereof, in the
manner provided by law; and shall take such other steps, and shall apply to such court or courts as
may have jurisdiction to grant such relief as will abate or removal of such building, structure or use
and restrain and enjoin any person from setting up, erecting or maintaining such building or
structure, grading, or using any property contrary to the provisions of this ordinance. It shall be
the right and the duty of every citizen to participate and assist the City officials in the enforcement
of this ordinance.
C. Remedies. All remedies provided for herein shall be cumulative and not exclusive. The conviction
and punishment of any person hereunder shall not relieve such person from the responsibility of
correcting prohibited buildings structures or improvements, nor prevent the enforced correction or
removal thereof.
D. Repeal of Conflicting Ordinances. All former ordinances or parts thereof conflicting or
inconsistent with the provisions of this ordinance or of the adopted codes or standards are hereby
repealed.
SECTION 9
PENALTIES
It shall be unlawful for any person, firm or corporation to erect, construct, enlarge, alter, repair, move,
improve, remove, convert or demolish, equip, use, occupy or maintain any building or structure or cause
or permit the same to be done in violation of this code.
Violation of the provisions of this Ordinance or the Uniform Building Code is deemed to he a
misdemeanor in accordance with Government Code Section 36900 (a) punishable by a fine not more than
one thousand dollars ($1,000.00) or by imprisonment for not more than six (6) months, or by both fine
and imprisonment. A person is guilty of a separate offense each day during which he commits, continues
or permits a violation of this Ordinance or the Uniform Building Code.
Violation of this Ordinance is declared to he a public nuisance, and the City Attorney may institute
necessary legal procedures for the abatement, removal or injoinment thereof in the manner provided by
law, or may take such other steps as he or she deems necessary to accommodate these ends. The
application of any penalty shall not he held to prevent the enforced removal of prohibited conditions.
SECTION 10
VALIDITY
The City of San Jacinto hereby declares that should any section, paragraph, sentence or word of this
ordinance or of the adopted codes or standards be declared for any reason invalid, it is the intent of the
City of San Jacinto that it would have passed all other portions of this ordinance independent of the
elimination herefrom of any such portion as may be declared invalid.
Page 10
ORDINANCE NO.
SECTION 11
DATE OF EFFECT
This Ordinance shall take effect and be in force from and after its approval as required by law.
The City Clerk shall certify to the adoption of this ordinance and cause the same to be published in a
newspaper of general circulation and published in the County of Riverside, State of California.
INTRODUCED at a regular meeting of said City Council on the 5th day of January, 1993.
MOVED, PASSED and ADOPTED at a regular meeting of said City Council on the 19th day of
January, 1993, by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
Mayor
CityClerk
CERTIFICATE
STATE OF CALIFORNIA, COUNTY OF RIVERSIDE, CITY OF SAN JACINTO
I, Maurice Armster, City Clerk of the City of San Jacinto, do hereby certify that the foregoing is a
true copy of Ordinance No. duly adopted by the City Council of the City of San Jacinto at a
regular meeting thereof held the 19th day of January, 1993.
WITNESS my hand and official seal of the City of San Jacinto this day of January, 1993
Page 11
TO:
FROM:
DATE:
SUBJECT:
City of San Jacinto
Staff Report
Honorable Mayor and Members of the City Council
Ross Chadwick, Fire ChiefBuilding Official
via Pamela S. Easter, City Manager
January 5, 1993
Adoption of 1991 Uniform Fire Code (U.F.C.)
and Related Codes and Standards
RECOMMENDATION:
Introduce an ordinance which adopts the 1991 Uniform Fire Code (U.F.C.) and
related fire codes and standards with certain amendments and continue the public
hearing to January 19th, 1993 to consider a Fee Resolution to this Ordinance.
BACKGROUND:
Staff will present to Council a recommended Resolution at the
January 19th, 1993, regular City Council meeting which will set
the fees referred to in this Ordinance. This is the reason to continue
the public hearing to the meeting of January 19th.
The Uniform Fire Code (U.F.C.) was developed by the California Fire Chiefs
Association and is published by the International Conference of Building Officials
and the Western Fire Chiefs Association. The first edition of the U.F.C. was
published in 1971 and revised editions are published every three years.
Suggested changes are reviewed by experts in the field of fire and life -safety and
are approved at annual meetings of the Western Fire Chiefs Association. The
City adopted the 1988 U.F.C. as Ordinance No. 917 on November 20, 1990, with
certain amendments, including more restrictive sprinkler requirements.
The U.F.C. provides the following kinds of detailed fire -protection requirements
for new construction: water supplies for firefighting; access for fire department
apparatus; fire extinguishing systems; and also, specific standards regarding
hazardous processes and uses, such as flammable liquids, compressed gases,
hazardous materials, etc.
In addition, the Fire Code is intended to be a maintenance code to ensure that
buildings remain safe once built and occupied. The U.F.C. is intended to be one
part of a package of model codes including the Uniform Building Code (U.B.C.),
Uniform Mechanical Code (U.M.C), and the Uniform Plumbing Code (U.P.C).
Page 1
"Fire Protection Ordinance" - ORDINANCE NO.
ORDINANCE NO.
"FIRE PROTECTION ORDINANCE"
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO
ESTABLISHING A FIRE AND SAFETY INSPECTION PROGRAM;
ESTABLISHING CERTAIN FEES; ADOPTING THE UNIFORM FIRE CODE, 1991
EDITION, WITH CERTAIN AMENDMENTS, THE UNIFORM FIRE CODE
STANDARDS, 1991 EDITION, AND THE NATIONAL FIRE PROTECTION
ASSOCIATION STANDARDS 13, 1991 EDITION, 13-D, 1991 EDITION, AND 13-
R, 1991 EDITION; PRESCRIBING REGULATIONS GOVERNING CONDITIONS
HAZARDOUS TO LIFE AND PROPERTY FROM FIRE, HAZARDOUS MATERIALS
OR EXPLOSION; PROVIDING FOR THE ISSUANCE OF PERMITS FOR
HAZARDOUS USES OR OPERATIONS; ESTABLISHING A BUREAU OF FIRE
PREVENTION, PROVIDING OFFICERS THEREOF AND DEFINING THEIR
POWERS AND DUTIES, AND; REPEALING ORDINANCE NO. 917.
The City Council of the City of San Jacinto does ordain as follows:
Section 1
GENERAL PROVISIONS
This Ordinance shall be known and may he cited as the City of San Jacinto Fire Protection Ordinance.
This Ordinance shall be construed and applied to promote its basic purposes and policies which are:
(a) To safeguard to a reasonable degree life and property from the hazards of fire and explosion
arising from the storage, handling and use of hazardous substances, materials and devices.
(b) To safeguard to a reasonable degree life and property from hazardous conditions arising from the
division of land and the use or occupancy of the building or premises.
Section 2
ADMINISTRATION
The City of San Jacinto Fire Chief is authorized and directed to enforce all applicable State fire laws and
the provisions of this Ordinance, and he shall perform such related duties as may be fixed by the City
Manager and/or the City Council, and for such purposes he shall have the power of a peace officer.
Section 3
ADOPTION OF THE UNIFORM FIRE CODE AND N.F.P.A. STANDARDS 13, 13-D
AND 13-R
There is hereby adopted by the City Council for the purpose of prescribing regulations governing
conditions hazardous to life and property from fire or explosion; providing for the issuance of permits and
collection of fees therefore; providing for penalties for violations thereof; collecting necessary fees; that a
certain code known as the Uniform Fire Code published by the Western Fire Chiefs Association and the
International Conference of Building Officials being particularly the 1991 Edition thereof and to include all
appendix thereto, save and except such portions as are hereinafter deleted, modified, or amended by this
Ordinance, the Uniform Fire Standards, 1991 Edition, and the National Fire Protection Association
Standards 13, 1991 Edition, 13-D, 1991 Edition, and 13-R, 1991 Edition, save and except such portions
as are hereinafter deleted, modified or amended by this Ordinance. Not less than three (3) copies of these
codes and standards have been and are now filed in the office of the Clerk of the City of San Jacinto, and
Page 1
"Fire Protection Ordinance" - ORDINANCE NO.
the same are hereby adopted and incorporated as fully as if set out at length herein, and from the date on
which this Ordinance shall take effect, the provisions thereof shall be controlling within the limits of the
City of San Jacinto.
Definitions:
(a) Wherever the word "jurisdiction" is used in the Uniform Fire Code, it shall be held to mean the
City of San Jacinto.
(b) Whenever the term ""Corporation Council" is used in the Uniform Fire Code, it shall be held to
mean the attorney for the City of San Jacinto.
(c) Wherever the words "chief of the bureau of fire prevention" are used, they shall be held to mean
the "Fire Marshal."
(d) "Nonambulatory Person means a person who is unable to leave a building unassisted under
emergency conditions. It also includes persons who are unable, or likely to be unable, to
respond physically or mentally to an oral instruction relating to fire danger and, unassisted, take
appropriate action relating to such danger.
Section 4
ESTABLISHMENT AND DUTIES OF THE BUREAU OF FIRE PREVENTION
The Unifoiiii Fire Code and the regulations set forth in this Ordinance shall be enforced by the Bureau of
Fire Prevention in the Fire Department of the City of San Jacinto which is hereby established and which
shall be operated under the supervision of the Chief of the Fire Department. The Fire Chief of the City of
San Jacinto shall be the Fire Marshal.
The Chief of the Fire Department may detail such members of the Fire Department as inspectors as shall
from time to time be necessary. The Chief of the Fire Department shall recommend to the City Manager
the employment of technical inspectors, who, when such authorization is made, shall be selected through
an examination to determine their fitness for the position. The examination shall be open to members and
nonmembers of the Fire Department, and appointments shall be for an indefinite term with removal only
for cause.
Section 5
FINDINGS OF FACT FOR REQUIREMENTS MORE RESTRICTIVE THAN THE
STATE BUILDING STANDARDS
The following are the "Findings of Facts" as submitted by the City of San Jacinto for the purpose of
meeting the Health and Safety Code, Section (s) 17958.5 (a) and (b) with regards to local requirements
which are more restrictive than the State Building Standards with respect to climatic, geographical and
topographical conditions. In furtherance thereof, the following findings are declared and adopted:
(a) The City of San Jacinto receives relatively low amounts of precipitation, low humidity and high
temperatures. Such climate conditions are conducive to the spread of fire. Normal prevailing
winds in the afternoon often reach 15 to 20 miles per hour.
(b) Strong winds commonly referred to as Santa Ana Winds have reached speeds up to 60 miles per
hour in the San Jacinto Valley during various months of past years. Damage that can occur
during such winds includes: downed trees, utility poles, utility circuits and lines.
(c) Within the City limits of San Jacinto there is a a very active earthquake fault called the San Jacinto
Fault. This fault has produced earthquakes in the past which two times severely damaged the
City. There are also other faults in the adjacent areas, including the San Andreas Fault. In the
Page 2
"Fire Protection Ordinance" - ORDINANCE NO.
event of a severe earthquake, these faults present the potential for catastrophic damage including
fire, damage to roadways, and other impairments of emergency apparatus.
(d) Within the City limits of San Jacinto there is a major river bed (dry at this time) which divides one
portion of the City from the other. During flooding conditions, emergency access may be
severely impaired if not completely cut off. Severe flooding has occurred several times in the
City with resulting devastating impacts on public safety resources, especially the Fire
Depaitnient.
(e) Development has occurred and continues to occur in the San Jacinto Valley, including the City, at
a rapid pace. Traffic congestion is becoming a reality and can reduce response times to various
areas of the City. This condition will worsen as development continues.
(f) At the present time there is only one fire station to cover the entire City. Annexations continue to
increase the response area of all emergency services. Flash over in new construction may happen
in as little as 4 minutes.
(g) The City of San Jacinto has three different water companies servicing the area.
(h) The City of San Jacinto presently has and is considering annexation of hillside areas that include
brush, limited access and other potential firefighting problems such as reduced water pressure
and flow.
(i)
Automatic sprinklers in residential occupancies conserve water in fires and therefore efficiently
use this increasingly valuable and diminishing resource.
(j) Studies have shown that losses due to fire in unsprinklered buildings are four times greater than
such losses in sprinklered buildings. (Studies were conducted by the Los Angeles Fire
Department and a private consultant and were called the "Marina Del Rey test").
(k) Data reveals that no single fire causing three or more fatalities, has occurred in sprinklered
residential structures. The National Fire Protection Association operates the Fire Incident Data
Organization System and has for decades collected data that supports this finding.
(1) Automatic fire protection systems are the single greatest means of reducing the severity of
structural fires. Recent studies of wildland fires have also shown the reduced impact of these
fires in sprinklered dwellings as compared to unsprinklered dwellings (research of the Santa
Barbara and Oakland fires). In addition, sprinklered structures in Los Angeles during the riots of
1992 had a much higher survival rate than unsprinklered buildings.
(
Studies of urban/wildland interface fires strongly indicate that combustible roofs significantly
contribute to the high property loss and spread of those fires.
Section 6
FEES AND CHARGES
Fees and charges shall be imposed and collected by the City for new development mitigation, certain fire
prevention services and cost recovery of certain Fire Department services. The amount of such fees and
charges shall be established by City Council resolution.
A Schedule of currently approved fees and charges shall be filed with the City Clerk and shall be available
for public inspection.
Section 7
FINDINGS OF FACT FOR REQUIREMENTS OF FEES AND CHARGES
Page 3
"Fire Protection Ordinance" - ORDINANCE NO.
The San Jacinto Fire Department has duly proposed and made available to the City Council and to the
public, data indicating the estimated cost of providing fire services. Such data is contained within certain
Report entitled FIRE DEPARTMENT REPORT TO THE CITY COUNCIL - FEES AND
CHARGES (originally dated October 1990, and as revised or updated), which Report is a
matter of public record and was and remains available for public inspection.
New development does and will continue to adversely impact the City's Fire Department, the City Council
finds and determines that unless fees are imposed on new residential, commercial and industrial
development within the City to finance the needed facilities and improvements identified by the City, such
new development will adversely affect the public health, safety and welfare of the citizens of San Jacinto.
The Fire Department mitigation fee collected pursuant to this Ordinance shall be used to finance Public
Facilities as defined in Government Code Section 66000, including" fire facilities, equipment and
improvements which are needed as a result of new development.
A public hearing was held on October 30th, 1990 and November 6th, 1990, concerning Fire Department
fees and charges, at which time the FIRE DEPARTMENT REPORT TO THE CITY COUNCIL -
FEES AND CHARGES was presented, considered and public comment received thereon.
In imposing and establishing the Fire Department New Development Mitigation Fees as part of this
Ordinance, the City Council does hereby find and declare the following:
(a) The increased development of land within the City of San Jacinto will impact the level of fire
service provided by the City. New annexations and developments create a need to expand fire
protection service, fire station facilities and fire department equipment, and personnel. The need
for such fire department protection improvement results directly from the increase in density in
the City of San Jacinto by the development of land and the construction of residential,
commercial, industrial and mobile home units. The most practical and equitable method of
collecting the funds necessary to provide such public improvements and mitigating the impacts of
growth is to impose a development fee on new construction and new projects with the City of
San Jacinto.
(b) The Public Facilities to be constructed, financed and used by the implementation of these
development mitigation fees are more particularly described in the FIRE DEPARTMENT
REPORT TO THE CITY COUNCIL - FEES AND CHARGES (originally dated
October 1990, and as revised or updated), which Report is a public document.
(c) That further residential development within the City of San Jacinto will require the construction,
staffing and equipping of new fire stations and facilities in order to provide reasonable service
levels and to protect life and property. All as more particularly described in the FIRE
DEPARTMENT REPORT TO THE CITY COUNCIL - FEES AND CHARGES
(originally dated October 1990, and as revised or updated).
(d) That further commercial and industrial development in the City of San Jacinto will cause
additional risks of fire and other hazards, will create the necessity for additional public facilities
including fire stations, equipment and the increase in staffing in order to provide reasonable
service levels and to protect life and property, as was more particularly described in the FIRE
DEPARTMENT REPORT TO THE CITY COUNCIL - FEES AND CHARGES
(originally dated October 1990, and as revised or updated).
(e) That the fees imposed by this Ordinance are calculated to best estimate the actual impact of such
new residential, commercial and industrial development as they relate to the provision of
additional fire department public facilities and that such additional public facilities are necessitated
to serve such new development as more particularly described in the FIRE DEPARTMENT
REPORT TO THE CITY COUNCIL - FEES AND CHARGES (originally dated
October 1990, and as revised or updated).
Page 4
"Fire Protection Ordinance" - ORDINANCE NO.
(3)
Section 8
FIRE AND SAFETY INSPECTION PROGRAM
The Fire Chief shall develop and implement an annual Fire and Safety Inspection Program for all
buildings, other than single family dwellings (R-3 occupancies). The Fire Chief shall make such
inspections of buildings, premises, land uses, and appliances, as may be necessary, for the purpose of
ascertaining and causing to he corrected any condition which would tend to cause fire or contribute to its
spread, or which may be a violation of the provisions of this Ordinance or any State law or regulation
involving fire safety.
Definitions
(a) Initial Fire Prevention and Safety Inspection: The first inspection made by the
San Jacinto Fire Department's Fire Prevention Officer in the FIRE PREVENTION AND
SAFETY PROGRAM will he the Initial Fire Prevention and Safety Inspection. A fee will not be
charged. The objectives of this Initial inspection will be to:
(1) Obtain better life safety conditions by checking fire escapes, fire exits, aisles, halls and
stairs.
(2) Keep fires from starting by eliminating hazards such as electrical, bad housekeeping,
and improper storage of hazardous materials.
Check the maintenance of fire protection equipment by inspecting and testing, if
necessary, fire extinguishers, fire sprinklers, fire standpipes, fire detection and alarm
devices, and fire hydrants.
(4) Help owner or occupant to maintain better life and fire safety conditions by giving
advice and suggestions, educating, and encouraging a "Year-round Fire Prevention and
Protection Program."
(5) Assemble facts concerning the owner/occupant and the building and its contents by
starting a Fire Department file containing the following information: twenty-four hour
emergency contacts; building construction type; building contents; needed fire flow;
exposures and other hazards; other information useful in fighting and investigating a fire
in the building should it occur.
(b) Annual Fire Prevention and Safety Inspection: The San Jacinto Fire Department
will inspect all occupancies, other than single family dwellings (R-3 occupancies), on an annual
basis after the Initial Inspection. This Annual Inspection will help the owner or occupant identify
and correct all possible conditions which might start or contribute to a fire. To promote an
incentive for good fire safety, a fee will not be charged for this inspection. In order to help the
owner or occupant correct any possible violations before the Annual Inspection, the Fire
Department will send out a self -inspection checklist prior to the Annual Inspection. Some "B"
occupancies may be given the option of self -inspection, in which cases the Fire Department will
only inspect the occupancy when requested.
(c) Follow-up Inspection: Follow-up Inspections are made by the San Jacinto Fire
Department after a specified time to determine if all serious violations have been corrected or
resolved by the owner or occupant. Follow-up Inspections will not he made for "minor"
violations. A fee will not be assessed for Follow-up inspections. If violations have not been
corrected or resolved by the Follow-up Inspection, a Pre -Citation Letter will be issued and a date
set for a Non -Compliance Inspection.
Page 5
"Fire Protection Ordinance" - ORDINANCE NO.
(d) Non -Compliance Inspection: If an inspection is necessary after a Follow-up Inspection
because the owner or occupant has not corrected all fire violations within a specified time limit, a
Non -Compliance Inspection will be made after a short specified time limit as stated in the
Pre -Citation Letter. In all cases a fee will be assessed according to the Fee Schedule for a Non -
Compliance Inspection. If violations have still not been corrected or resolved, a Citation will be
issued and a Court appearance date set. At the time of, but no later than thirty (30) days after a
Non -Compliance Inspection is made pursuant to this Program, the person who owns, operates,
or is in possession of the building, premises, land uses, or appliances at the time that they are
inspected shall pay the applicable fee according to the Fee Schedule.
(e) Citation: The Fire Prevention Bureau shall be responsible for the enforcement of laws and
regulations for the safeguarding, to a reasonable degree, of life and property from the hazards of
fire and explosion and from conditions hazardous to life and property. It is the intent of the Fire
Department to achieve compliance by traditional means of inspection, notification, granting of
reasonable time to comply and re -inspection. A "citation" shall be used only after all
reasonable means to gain compliance have failed or, with proper justification, at the discretion
of the Fire Chief. Only those Fire Department members specifically designated by the Fire Chief
may issue citations.
Section 9
ESTABLISHMENT OF LIMITS OF DISTRICTS IN WHICH THE SOURCE OF
FLAMMABLE OR COMBUSTIBLE LIQUIDS IN OUTSIDE ABOVEGROUND
TANKS IS PROHIBITED
The limits referred to in Section 79.501 of the Uniform Fire Code in which the storage of flammable or
combustible liquids is restricted are hereby established as follows: Installations of aboveground flammable
or combustible liquids storage tanks shall be permitted inside the City in the M-1 zone with approval of the
Fire Chief and may be permitted in some C-M or commercial zones with special permission of the Fire
Chief.
The City of San Jacinto adopts the Riverside County Fire Chiefs "Standard For Dispensing Flammable
and Combustible Liquids from Aboveground Tanks." All aboveground tanks shall meet the requirements
in the Uniform Fire Code and the County Standard for aboveground tanks.
Section 10
ESTABLISHMENT OF LIMITS IN WHICH THE STORAGE OF LIQUEFIED
PETROLEUM GASES IS TO BE RESTRICTED
The limits referred to in Section 82.104 of the Uniform Fire Code, in which storage of liquefied petroleum
gas is restricted, are hereby established as follows: All zones except areas of the M-1 zone which are
more than 500 feet from a different zoning designation.
Section 11
ESTABLISHMENT OF LIMITED OF DISTRICTS IN WHICH STORAGE OF
EXPLOSIVES AND BLASTING AGENTS IS TO BE PROHIBITED
The limits referred to in Section 77.106 (b) of the Uniform Fire Code, in which storage of explosives and
blasting agents is prohibited, are hereby established as follows: All zones except areas of M-1 zone
which are more than 500 feet from a different zoning designation.
Page 6
"Fire Protection Ordinance" - ORDINANCE NO.
Section 12
AMENDMENTS MADE TO THE UNIFORM FIRE CODE (1991 EDITION)
The Uniform Fire Code (1991 Edition) is amended and changed in the
following respects:
Article 2, Division II of the UFC is amended by adding Section 2.208 and 2.209
as follows:
Cost Recovery
Section 2.208.
(a) Fire Suppression, investigation and rescue or emergency medical costs are recoverable in
accordance with California Health and Safety Code Sections 13009(a) and 13009.1.
(b) Any person who negligently or intentionally, or in violation of law, causes an emergency
response, including but not limited to, a traffic accident or spill of toxic or flammable fluids or
chemicals, is liable for the costs of securing such emergency, including those costs set out in
California Health and Safety Code Section 13004.6, and as provided by Government Code
Section 53140, et seq. Any expense incurred by the Fire Department for securing such an
emergency situation shall constitute a debt of such person and shall be collectible by the public
agency in the same manner as in the case of an obligation under contract, expressed or implied.
Current recovery costs are outlined in Exhibit D to this Ordinance.
New Development Mitigation
Section 2.209.
(a) All new residential development shall be assessed a fire department mitigation impact fee, either
as a one time fee or as part of a Community Facilities District Assessment.
(b) All new commercial and industrial shall he assessed a fire department mitigation impact fee,
either as a one time fee or as part of a Community Facilities District Assessment.
UFC 2.304 is amended by adding (c) as follows:
(c) San Jacinto Fire Department, Standards for Fire Prevention. The standards
as published by the San Jacinto Fire Department, Fire Prevention Bureau, are intended for use as
a guide in the design, fabrication, installation, testing and use of equipment and other items
regulated by this code.
UFC Article 4 is amended by adding the following new sections:
UFC Section 4.109 Plans Approved
Except as otherwise determined by the Chief, plans submitted in support of an application for a building
permit to construct buildings for occupancies classified as A, E, H, or I, as defined in the 1991 Edition of
the Uniform Fire Code, shall he reviewed by the Fire Department.
UFC Section 4.110 Posting and Inspection
Page 7
"Fire Protection Ordinance" - ORDINANCE NO.
(a) No portion of any equipment requiring a permit under this code, intended to be covered by earth
or by enclosure within permanent portions of a building or structure, shall be enclosed until
inspected and approved by the Chief. An inspection shall be requested prior to the covering or
enclosing of any such equipment. Such requests shall be made not less than 24 hours prior to the
estimated time of inspection, and in no case later than 4:OOp.m. on the last working day prior to
the requested date of inspection. Such installation shall not be covered until after it has been
inspected by an authorized person.
(b) When construction or installation requiring a permit under this code is covered or concealed
without first having been inspected, the Chief may require, by written notice, that such work
shall be exposed for inspection. The work of exposing and recovering shall not entail any
expense to the Fire Department. Whenever any construction or installation work is being
performed in violation of the plans and specifications as approved by the chief, a written notice
shall be issued to the responsible party to stop work on that portion of the work which is in
violation. The notice shall state the nature of the violation, and no work shall be done on that
portion until the violation has been corrected.
UFC Section 4.111 Sale or Delivery Without Permit
No person shall sell, deliver or cause to be delivered any commodity to any person not in possession of a
valid permit when such permit is required by the provisions of this code.
UFC Section 4.112 Permit Fees Required
Any permit or certificate issued under this code is hereby subject to the payment of an annual fee in an
amount which may be amended from time -to -time by resolution of the City Council.
UFC Section 10.301 is hereby amended by the addition of (c):
(c) Illuminated Directory. All condominiums, apartment complexes, town houses, and
mobile home parks shall have installed, and maintained, at points of entry, an illuminated
directory consisting of a plot plan showing private drives, access roads, and building locations.
This directory shall also include the name of the complex; a reference point on the plot plan
indicating the location of the directory; and a North direction indicator. Drawings showing the
above including size, materials, electrical components and wiring and location of installation shall
be submitted through the Fire Prevention Bureau for review and approval.
UFC Section 10.301 is hereby amended to read as follows:
(a) General. All new commercial and/or manufacturing buildings constructed after the effective
date of this section and all existing commercial and/or manufacturing building which undergo
remodeling in excess of $1,000.00 after the effective date of this section shall be provided with a
master key Knox Box at a location approved by the Fire Department. Such box shall be provided
with master keys necessary for access to all portions of the premises. Such box and keys shall be
issued prior to occupancy and/or final inspection.
(b) Buildings with Elevators. All buildings equipped with elevators shall be provided with a
master key Knox Box as in (a) above.
(c) Buildings with fire alarm systems or fire sprinkler systems. Any building
other than a residential building of less than six (6) units which has a fire alarm system or other
fire protection system shall provide a secure Knox Box installed in a location accessible to the
Fire Department. This box shall contain keys to fire alarm control panels and other keys
necessary to operate or service fire alarm control panels and other keys necessary to operate or
service fire protection systems.
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"Fire Protection Ordinance" - ORDINANCE NO.
(3)
EXCEPTION: Residential buildings of less than six (6) units.
(d) Buildings with hazardous materials. Cabinet style Knox Box vaults shall be used
when any building has any hazardous material on site on in the building. This vault shall contain
keys for entry to the building, hazardous material information, MSDS data sheets, site plans,
floor plans, current inventories and any other pertinent chemical information.
UFC Article 10 is hereby amended by adding new Section 10.306 as follows:
Gates
Section 10.306.
(a) All electrically operated gates shall have a manual override to be approved by the Fire
Department.
(b) Gates must be maintained in good working order.
(c) An approved key switch device shall be provided for Fire Department access.
(d) All gates must conform to the following dimensions:
(1) Rolling gates. Shall have not less than 20 feet unobstructed width in the open
position.
(2) Lift gates. When two gates are on opposite sides of an entrance, they shall have not
less than 20 feet of unobstructed width in the open position. When two are used and are
on the driver's side of each lane, they must have 14 feet unobstructed width with the
gate in the open position.
Swinging gates. Shall have not less than 20 feet of unobstructed width in open
position. This may be done with a 14 foot swinging gate and a 6 foot manually
openable gate.
UFC Section 10.507 is deleted in its entirety and new UFC 10.507 is added as
follows:
(a) General. An automatic fire extinguishing system shall be installed and maintained in operable
condition in the occupancies and locations as set forth in this Section. For special provisions on
hazardous chemicals and magnesium, and calcium carbide, see Sections 10.501 and Articles 45,
48, 49 and 80 of the Uniform Fire Code.
(b) Where Required.
All New Occupancies. An approved automatic sprinkler system shall be installed and maintained in
all new occupancies regardless of floor area, occupancy type, construction type or separations. All
approved automatic fire sprinkler systems shall conform to the appropriate National Fire Protection
Association Standards 13, 13-D, and 13-R and the San Jacinto Fire Department Standards and Policies.
EXCEPTIONS: Group M occupancies which are detached, do not exceed 500 square feet of
total fire area and are located a minimum of ten (10) feet from adjacent buildings and five (5) feet
from property lines.
Existing Occupancies. An approved automatic fire sprinkler system shall be installed and
maintained throughout all such buildings or structures which legally exist on the date this Section becomes
law, as follows:
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"Fire Protection Ordinance" - ORDINANCE NO.
(1) Buildings or structures occupied as single family or duplex dwellings and all Group M
occupancies; whenever the building or structure is moved into or within this
jurisdiction or the total floor area, including lofts, mezzanines, basements, cellars and
additional stories is increased by fifty percent (50 %) or more. All increases in floor
area will be cumulative and compared to the legally constructed floor area existing at the
time of adoption of this Section.
No buildings or structures utilized for any other occupancy shall be moved, altered or
enlarged unless action results in compliance with this Section as a new building.
Whenever an existing building or structure, which is not in compliance with this
Section, is destroyed by fire or other calamity, by act of God or by the public enemy to
the extent of forty-nine percent (49%) or less, the building or structure may be restored
without change and the use resumed, without compliance, provided that work or
restoration is begun within one (1) year and diligently pursued to completion.
When destruction exceeds forty-nine percent (49%), the time frame above is not met or
the building or structure is voluntarily razed or, is required by law to be razed, the
structure shall not be restored except in full conformance with this Section as a new
building.
The extent of damage shall be based upon the ratio of the estimated cost of restoration
(to its condition prior to such damage), to the estimated cost of duplicating the entire
structure as it existed. Estimates for this purpose shall be made by or reviewed and
approved by the Building Official and shall be based on the minimum cost of
construction in accordance with the most recent edition of the Building Standards as
published by the International Conference of Building Officials.
(4) Whenever any building or structure has been abandoned, discontinued for use or
vacated for a continuous period of 180 days or more the building or structure prior to
any occupancies or use shall be brought into compliance with this Section as a new
building.
EXCEPTION: Buildings or structures classed as Group R, Divisions 1 or 3 and
Group M that are necessary to Group R, Divisions 1 or 3.
(5) No existing building or structure that experiences a change in use that would change the
occupancy classification shall be occupied or used until it is brought into conformance
with this Section as a new building.
EXCEPTION: Group M occupancies that are necessary to Group R, Division 3 and
legally converted to a Group R, Division 3.
UFC Article 11 is hereby amended by adding new Section 11.305 as follows:
Vehicles Leaking Gasoline or Other Hazardous Material.
UFC Section 11.305
When any vehicle is leaking gasoline or other hazardous material and it is practical to stop such leaking,
and in the opinion of the Chief or his authorized representative, it created a fire or safety hazard as defined
in this code, the Chief or his authorized representative may order the removal of the vehicle from a public
roadway or private property. Vehicle is to be stored in a safe manner in an approved police impound lot,
at the sole expense of the owner.
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"Fire Protection Ordinance" - ORDINANCE NO.
UFC Section 25.116 (c), 11 is hereby amended to read as follows:
11. Candles held in person's hands are especially dangerous and shall not be permitted. Battery
operated simulated candles are available and may be used.
UFC Section 78.202 is hereby revised with the addition of a new second
paragraph:
The Chief shall seize, take, remove or cause to be removed at the expense of the owner all stocks of
fireworks offered or exposed for sale, stored or held in violation of this Article.
Section 13
APPEALS
Whenever the Fire Chief disapproves an application or refuses to grant a permit applied for, or when it is
claimed that the provisions of the UFC or this Ordinance do not apply or that the true intent and meaning
of the UFC or this Ordinance have been misconstrued or wrongly interpreted, the applicant may appeal the
decision of the Fire chief to the City Manager within 30 days from the date of the decision appealed. Any
person who is dissatisfied or adversely affected, or unduly financially burdened with any decision or
ruling of the City Manager under the provisions of this Ordinance may appeal to the City Council within
thirty (30) days from the date of the City Manager's decision. The City Council shall have the power to
grant or deny such an appeal. The appeal to the City Council shall be made by filing with the City Clerk
the intention to appeal the decision or ruling by the City Manager.
Section 14
NEW MATERIALS, PROCESSES OR OCCUPANCIES WHICH MAY REQUIRE
PERMITS
The City Manager, Building Official, and the Fire Chief shall act as a committee to determine and specify,
after giving affected persons an opportunity to be heard, any new materials, processes or occupancies for
which permits are required in addition to those now enumerated in the UBC.
Section 15
ISSUANCE OF CITATIONS BY DESIGNATED OFFICERS AND EMPLOYEES
The Fire Prevention Bureau shall be responsible for the enforcement of laws and regulations for the
safeguarding, to a reasonable degree, of life and property from the hazards of fire and explosion and from
conditions hazardous to life and property. It is the intent of the Fire Department to achieve compliance by
traditional means of inspection, notification, granting of reasonable time to comply and reinspection. A
"citation" shall be used only after all reasonable means to gain compliance have failed or, with proper
justification, at the discretion of the Fire Chief.
Officers and employees of the City of San Jacinto who have discretionary duty to enforce a statute or
ordinance may, pursuant to Chapter 1.12, ENFORCEMENT AUTHORI'l Y, San Jacinto Municipal Code
and subject to the provision hereof, arrest a person without a warrant whenever any such officer or
employee has reasonable cause to believe that the person to be arrested has committed a misdemeanor in
the officer's or employee's presence which he or she has the discretionary duty to enforce, and to issue a
notice to appear and to release such person on his or her written promise to appear in court, pursuant to
California State law. No officer or employee shall be allowed by his or her supervisor to exercise the
arrest and citation authority herein conferred, unless such officer or employee is within a classification of
City officers and employees designated by resolution of the City Council to exercise such arrest and
citation authority as to specified misdemeanor violations.
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"Fire Protection Ordinance" - ORDINANCE NO.
Section 16
RIGHT OF ENTRY
Whenever necessary to make an inspection to enforce any of the provisions of this Ordinance, or wherever
the Fire Marshal or any fire enforcement officer has reasonable cause to believe that here exists in any
building or upon any premises any condition or violation of this Ordinance, the Fire Marshal or his
authorized representative may enter such building or premises at all reasonable times to inspect the same or
to perform any duty imposed upon the fire official by this Ordinance; provided that if such building or
premises be occupied, he shall first make a reasonable effort to locate the owner or other persons having
charge or control of the building or premises and request entry. If such entry is refused, the fire officer or
his authorized representative shall have recourse to every remedy provided by law to secure entry.
Section 17
VIOLATION
Violation of the provisions of this Ordinance or the Uniform Fire Code is deemed to be a misdemeanor in
accordance with Government Code Section 36900 (a) punishable by a fine not more than one thousand
dollars ($1,000.00) or by imprisonment for not more than six (6) months, or by both fine and
imprisonment. A person is guilty of a separate offense each day during which he commits, continues or
permits a violation of this Ordinance or the Uniform Fire Code.
Violation of this Ordinance is declared to be a public nuisance, and the City Attorney may institute
necessary legal procedures for the abatement, removal or injoinment thereof in the manner provided by
law, or may take such other steps as he or she deems necessary to accommodate these ends.
The application of any penalty shall not be held to prevent the enforced removal of prohibited conditions.
Section 18
REPEAL OF CONFLICTING ORDINANCES
Ordinance Number 917 is hereby repealed.
Section 19
VALIDITY
The San Jacinto City Council hereby declares that should any section, paragraph, sentence or word of this
Ordinance or of the UFC Code or Standards hereby adopted be declared for any reason to be invalid, it is
the intent of the City Council that it would have passed all other portions of this Ordinance independent of
the elimination here from of any such portion as may be declared invalid.
Section 20
DATE OF EFFECT
This Ordinance shall take effect and be in force from and after its approval as required by law.
The City Clerk shall certify to the adoption of this ordinance and cause the same to be published in a
newspaper of general circulation and published in the County of Riverside, State of California.
INTRODUCED at a regular meeting of said City Council on the 5th day of January, 1993.
MOVED, PASSED and ADOPTED at a regular meeting of said City Council on the 19th day of
January, 1993 by the following vote:
AYES:
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"Fire Protection Ordinance" - ORDINANCE NO.
NOES:
ABSENT:
ATTEST:
Mayor
City Clerk
CERTIFICATE
STATE OF CALIFORNIA, COUNTY OF RIVERSIDE, CITY OF SAN JACINTO
I, Maurice Armster, City Clerk of the City of San Jacinto, do hereby certify that the foregoing is a
true copy of Ordinance No. duly adopted by the City Council of the City of San Jacinto at a regular
meeting thereof held the 19th day of January, 1993.
WITNESS my hand and official seal of the City of San Jacinto this day of January
1993.
City Clerk
Page 13
CITY OF SAN JACINTO
Staff Report
TO: Honorable Mayor and Members of the City Council
FROM: Ross Chadwick, Fire ChiefBuilding Official ���q
via Pamela S. Easter, City Manager
DATE: January 5, 1993
SUBJECT: "Earthquake Hazard Reduction in Existing
Buildings" Ordinance
RECOMMENDATION:
Introduce an ordinance regarding earthquake hazard reduction in existing
buildings, especially as it relates to unreinforced masonry buildings.
BACKGROUND:
This ordinance addresses the unreinforced masonry (URM) buildings in the City
of San Jacinto. The provisions of this ordinance are intended as minimum
standards for structural seismic resistance established primarily to reduce the risk
of life loss or injury. The ordinance also provides systematic procedures and
standards for the identification and classification of unreinforced masonry
bearing wall buildings based on their present use. Priorities, time periods and
standards are also established under which these buildings are required to be
structurally analyzed and anchored.
Staff will be looking at several jurisdictions who have successfully mitigated their
unreinforced masonry buildings. After this research, staff will be back to the
Council in the next six months with some proposals to fund this program.
An excellent new handbook for local governments detailing different methods to
deal with URM written by the Bay Area Regional Earthquake Preparedness
Project, "Seismic Retrofit Incentive Programs," is available in the library
at 312 East Main.
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Earthquake Hazard Reduction in Buildings Ordinance
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF SAN JACINTO ADDING CHAPTER 15.17 TO TITLE
15 OF THE SAN JACINTO MUNICIPAL CODE REGARDING
EARTHQUAKE HAZARD REDUCTION IN EXISTING BUILDINGS
THE CITY COUNCIL OF THE CITY OF SAN JACINTO
DOES ORDAIN AS FOLLOWS:
"CHAPTER 15.17"
EARTHQUAKE HAZARD REDUCTION IN
EXISTING BUILDINGS
NOTE: Code reference - 1991 Uniform Building Code (U.B.C.).
Sections:
15.17.010 Title
15.17.020 Purpose
15.17.030 Scope
15.17.040 Definitions
15.17.050 Rating Classifications
15.17.060 General REquirements
15.17.070 Administration
15.17.080 Violations prohibited - penalties
15.17.090 Analysis and design
15.17.100 Materials of construction
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Earthquake Hazard Reduction in Buildings Ordinance
15.17.010 TITLE
This chapter shall be known and referred to as the "earthquake hazard reduction code of the City of
San Jacinto."
15.17.020 PURPOSE
The purpose of this chapter is to promote public safety and welfare by reducing the risk of death or
injury that may result from the effects of earthquakes on unreinforced masonry hearing wall
buildings constructed prior to 1934 (the adoption date of the Building Code requiring earthquake
resistant design of buildings). Such buildings have been widely recognized for sustaining life -
hazardous damage, including partial or complete collapse during moderate to strong earthquakes.
The provisions of this chapter are intended as minimum standards for structural seismic resistance
established primarily to reduce the risk of life loss or injury. Compliance with these standards will
not necessarily prevent loss of life or injury or prevent earthquake damage to rehabilitated
buildings. This chapter does not require alteration of existing electrical, plumbing, mechanical or
fire safety systems unless they constitute a hazard to life or property.
This chapter provides systematic procedures and standards for identification and classification of
unreinforced masonry bearing wall buildings based on their present use. Priorities, time periods
and standards are also established under which these buildings are required to be structurally
analyzed and anchored. Where the analysis finds deficiencies, this chapter requires the building to
be strengthened or demolished.
Qualified Historical Buildings shall comply with the State Historical Building Code (SHBC)
established under Part 8, Title 24 of the California Administrative Code.
15.17.030 SCOPE
The provisions of this chapter shall apply to all buildings constructed or under construction prior to
October 6, 1933 (adoption date of local earthquake resistant code requirements), or for which a
building permit was issued prior to October 6, 1933, which on the effective date of this ordinance
have unreinforced masonry bearing walls as defined herein or any other building found to have
unreinforced masonry bearing walls.
EXCEPTION: This division shall not apply to detached one or two family dwellings and detached
apartment houses containing less than 5 dwelling units and used solely for residential purposes.
15.17.040 DEFINITIONS
For purposes of this chapter, the applicable definitions in Sections 2302 and 2312 of the Uniform
Building Code shall apply:
ESSENTIAL BUILDING: Any building housing a hospital or other medical facility having
surgery or emergency treatment areas; fire or police station; municipal government disaster
operation and communication centers.
HIGH RISK BUILDING: Any building, not classified as an essential building, having an
occupant load of 100 or more, as determined by Section 3302 (a) U.B.C.
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Earthquake Hazard Reduction in Buildings Ordinance
EXCEPTION: A high risk building shall not include the following:
1. Any building having exterior walls braced with masonry crosswalks or wood frame
crosswalks spaced less than 40 feet apart in each story. Crosswalks shall be full story
height with a minimum length of 1 1/2 times the story height.
2. Any building used for its intended purpose, as determined by the building official, for less
than 20 hours per week.
LOW RISK BUTT ,DING: Any building, not classified as an essential building, having an occupant
load of less than 20 occupants as determined by Section 3302(a) U.B.C.
MEDIUM RISK BUILDING: Any building, not classified as a high risk building or an essential
building, having an occupant load of 20 occupants or more as determined by Section 3302(a)
U.B.C.
UNREINFORCED MASONRY BEARING WALL: A masonry wall having all of the following
characteristics:
1. Provides the vertical support for a floor or roof.
2. The total superimposed load is over 100 pounds per linear foot.
3. The area of reinforcing steel is less than 50 percent of that required by Section 2407(h)
U.B.C., 1991 Edition.
15.17.050 RATING CLASSIFICATION
The rating classifications shown in Table A are hereby established and each building within the
scope of this chapter shall be placed in one such rating classification by the building official. The
total occupant load of the entire building as determined by Section 3302(a) shall be used to
determined the rating classification.
EXCEP tION: For the purpose of this chapter, portions of buildings constructed to act
independently when resisting seismic forces may be placed in separate rating classifications.
15.17.060 GENERAL REQUIREMENTS
The owner of each building within the scope of this chapter shall cause a structural analysis of the
building to be made by a civil or structural engineer or architect licensed by the State of California.
If the building does not meet the minimum earthquake standards specified in this chapter, the
owner shall either cause it to be structurally altered to conform the such standards; or cause the
building to be demolished.
The owner of a building within the scope of this chapter shall comply with the requirements set
forth above by submitting to the building official for review within the stated time limits:
(a)Within 270 days after the service of the order, a structural analysis, which is subject to approval
by the building official, and which shall demonstrate that the building meets the minimum
requirements of this Chapter; or
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Earthquake Hazard Reduction in Buildings Ordinance
(b)Within 270 days after the service of the order, the structural analysis and plans for the proposed
structural alterations of the building necessary to comply with the minimum requirements of this
chapter; or
(c)Within 120 days after service of the order, plans for the installation of wall anchors in
accordance with the requirements specified in Section 15.17.080; or
(d)Within 270 days after the service of the order, plans for the demolition of the building.
After plans are submitted and approved by the building official, the owner shall obtain a building
permit, commence and complete the required construction or demolition within the time limits set
forth in Table B. These time limits shall begin to run from the date the order is served in
accordance with Section 15.17.070 (a) and (b).
Owners electing to comply with Subsection (c) of this section are also required to comply with
Subsections (b) or (d) of this section provided, however, that the 270-day period provided for in
such Subsections (b) and (d) and the time limits for obtaining a building permit, commencing
construction and completing construction for complete structural alterations or building demolition
set forth in Table B shall be extended in accordance with Table C. Each such extended time limit,
except the time limit for commencing construction shall begin to run from the date the order is
served in accordance with Section 15.17.070(b). The time limit for commencing construction shall
commence from the date the building permit is issued.
15.17.070 ADMINISTRATION
A. Service of Order.
The building official shall issue and order, as provided in Section 15.17.070(b) to the owner of
each building within the scope of this chapter in accordance with the minimum time periods for
service of such orders set forth in Table C. The minimumlime-period for the service of such
orders shall be measured from the effective date of Ch ter 1 Upon receipt of a written
request from the owner, the building official shall order a building to comply prior to the normal
service date for such building set forth in this section.
B. Contents of Order.
The order shall be in writing and shall be served either personally or by certified or registered mail
upon the owner as shown on the last equalized assessment, and upon the person, if any, in
apparent charge or control of the building. The order shall specify that the building has been
determined by the building official to be within the scope of this chapter and, therefore, is required
to meet the minimum seismic standards of this chapter. The order shall specify the rating
classification of the building and shall be accompanied by a copy of Section 15.17.060 which sets
forth the owner's alternatives and time limits for compliance.
C. Appeal Form Order.
The owner or person in charge or control of the building may appeal to the City Manager, the
building official's initial determination that the building is within the scope of this chapter. Such
appeal shall be filed with the board within 60 days from the service date of the order described in
Section 15.17.070(b). Any such appeal shall be decided by the board no later than 60 days after
the date that the appeal is filed. Such appeal shall be made in writing upon appropriate forms
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Earthquake Hazard Reduction in Buildings Ordinance
provided therefor, by the building official and the grounds thereof shall be stated clearly and
concisely.
Each appeal shall be accompanied by a filing fee as set forth in the code.
Appeals or requests for slight modifications from any other determinations, orders or actions by
the building official pursuant to this chapter, shall be made in accordance with the normal appeal
procedures established in this code.
D. Recordation.
At the time that the aforementioned order is served, the building official shall file with the office of
the county recorder a certificate stating that the subject building is within the scope of Chapter
15.17 Earthquake Hazard Reduction in Existing Buildings. The certificate shall also state that the
owner thereof has been ordered to structurally analyze the building and to structurally alter or
demolish it where it is not found to comply with Chapter 15.17.
If the building is found not to be within the scope of this chapter, or as a result of structural
alterations or an analysis is found to be structurally capable of resisting minimum seismic forces
required by this chapter; or is demolished; the building official shall file with the office of the
county recorder a certificate terminating the status of the subject building as being classified within
the scope of Chapter 15.17 Earthquake Hazard Reduction in Existing Buildings.
E. Enforcement.
If the owner or other person in charge or control of the subject building fails to comply with any
order issued by the building official pursuant to this chapter within any of the time limits set forth
in Section 15.17.060 the building official shall order the entire building vacated and remain vacated
until such order has been complied with. If compliance with such order has not been accomplished
within 90 days after the date the building has been ordered vacated, or by such additional time as
may have been granted, the building official may order demolition of the building in accordance
with the Abatement of Dangerous Buildings provisions of this cod.e
15.17.080 VIOLATIONS PROHIBITED AND PENALTIES
A. Violation Prohibited.
No person, firm, partnership, association or corporation shall violate any provisions of this chapter
and any provision of the codes, rules or regulations adopted in this chapter.
B . Criminal Penalties.
Any person, firm, partnership, association or corporation violating any of the provisions of this
chapter or provisions of the codes, rules or regulations adopted in this chapter by reference is
guilty of a misdemeanor and upon conviction thereof, shall be punishable by a fine of not more
than five hundred dollars or by imprisonment for a period of not more than six months, or by both
such fine and imprisonment.
C . Continuing Violation.
Every person, firm, partnership, association or corporation violating any of the provisions, of this
chapter or provisions of the codes, rules of regulations adopted in this chapter by reference is
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Earthquake Hazard Reduction in Buildings Ordinance
guilty of a separate offense for each day or portion thereof during which such violation continues
and shall be punishable thereof as provided in this chapter.
15.17.090 ANALYSIS AND DESIGN
A. General.
Every structure within the scope of this Division shall be analyzed and constructed to resist
minimum total lateral seismic forces assumed to act nonconcurrently in the direction of each of the
main axes of the structure in accordance with the following equation:
V=ZIKCSW Formula (1)
The value of IKCS need not exceed the values set forth in Table D based on the applicable rating
classification of the building.
B . Lateral Forces on Elements of Structures.
Parts of portions of structures shall be analyzed and designed for lateral loads in accordance with
Subsections 15.17.090(a) and 2312(e) of the Uniform Building Code but not less than the value
from the following equation:
Fp=ZICp SWp Formula (2)
For the provisions of this subsection, the product of IS need not exceed the values as set forth in
Table E.
EXCEPTION: Unreinforced masonry walls in buildings not having a rating classification of I may
he analyzed in accordance with Section 15.17.100.
The value of Cp need not exceed the values set forth in Table F.
C. Anchorage and Interconnection.
Anchorage and interconnection of all parts, portions and elements of the structure shall be analyzed
and designed for lateral forces in accordance with Table F of this code and the equation
Fp=ZICpSWp ad modified by Table E. Minimum anchorage of masonry walls to each floor or
roof shall resist a minimum force of 200 pounds per linear foot acting normal to the wall at the
level of the floor or roof.
D. Level or Required Repair.
Alterations and Repairs required to meet the provisions of this chapter shall comply with all other
applicable requirements of the Uniform Building Code unless otherwise specifically provided for
in this chapter.
E. Required Analysis.
General.
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Earthquake Hazard Reduction in Buildings Ordinance
Except as modified herein, the analysis and design relating to the structural alteration of existing
structures within the scope of this chapter shall be in accordance with the analysis specified in
Chapter 23.
2. Continuous Stress Path.
A complete, continuous stress path from every part or portion of the structure to the ground
shall be provided for the required horizontal forces.
3. Positive Connections.
All parts, portions or elements o
F. Analysis Procedure.
1. General.
e structure shall be interconnected by positive means.
Stresses in materials and existing construction utilized to transfer seismic forces from the
ground to parts or portions of the structure shall conform to those permitted by the Uniform
Building Code and those materials and types of construction specified in Section
15.17.100.
2. Connections.
Materials and connectors used for interconnection of parts and portions of the structure
shall conform to the Uniform Building Code. Nails may be used as part of an approved
connector.
3. Unreinforced Masonry Walls.
Except as modified herein, unreinforced masonry walls shall be analyzed as specified in
Section 2406, 2407 and 2408 to withstand all vertical loads as specified in Chapter 23 of
the Uniform Building Code in addition to the seismic forces required by this chapter. The
50 percent increase in the seismic force factor for shear walls as specified in Section
2407(h) 4F of the Uniform Building Code may be omitted in the computation of seismic
loads to existing shear walls.
No allowable tension stress will be permitted in unreinforced masonry walls. Walls not
capable of resisting the required design forces specified in this chapter shall be strengthened
or shall be removed and replaced.
EXCEPIIONS:
1. Unreinforced masonry walls in buildings not classified as a Rating Classification I
pursuant to Table A may be analyzed in accordance with Section 15.17.100.
2. An unreinforced masonry wall which carries no design loads other than its own
weight may he considered as veneer if it is adequately anchored to new supporting
elements.
G. Combination of Vertical and Seismic Forces.
1. New Materials.
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Earthquake Hazard Reduction in Buildings Ordinance
All new materials introduced into the structure to meet the requirements of this section
which are subjected to combined vertical and horizontal forces shall comply with Section
2303(f).
2. Existing Materials.
When stresses in existing lateral force resisting elements are due to a combination of dead
loads plus live load plus seismic loads, the allowable working stress specified in the
Uniform Building Code may be increased 100 percent. However, no increase will be
permitted in the stresses allowed in Section 15.17.100 and the stressed in members due
only to seismic and dead loads shall not exceed the values permitted by Section 2303(d) of
the Uniform Building Code.
3. Allowable Reduction of Bending Stress by Vertical Load.
In calculating tensile fiber stress due to seismic forces required by this chapter, the
maximum tensile fiber stress may be reduced by the full direct stress due to vertical dead
loads.
15.17.100 MATERIALS OF CONSTRUCTION
A. General.
All materials permitted by the Uniform Building Code including their appropriate allowable
stresses and those existing configurations of materials specified herein may be utilized to meet the
requirements of this chapter.
B. Existing Materials.
1. Unreinforced Masonry Walls.
Unreinforced masonry walls analyzed in accordance with this Section may provide vertical
support for roof and floor construction and resistance to lateral loads. The facing and
backing of such walls shall be bonded so that not less than 4 percent of the exposed face
area is composed of solid headers extending not less than 4 inches into the backing. The
distance between adjacent full-length headers shall not exceed 24 inches vertically or
horizontally. Where the backing consists of two or more wythes the header shall extend
not less than 4 inches into the most distant wythe, or the backing wythes shall be bonded
together with separate headers whose area and spacing conform to the foregoing.
Tension stresses due to seismic forces normal to the wall may be neglected if the walls do
not exceed the height to thickness ration in Table G and the in -plane shear stresses due to
seismic loads as set forth in Table J.
If the wall height -thickness ration exceeds the specified limits, the wall may be supported
by vertical bracing members designed in accordance with Section 15.17.090. The
deflection of such bracing member at design loads shall not exceed one -tenth of the wall
thickness.
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Earthquake Hazard Reduction in Buildings Ordinance
EXCEPTION: The wall may be supported by flexible vertical bracing members designed
in accordance with Section 15.17.090(b) if the deflection at design loads is not less than
one -quarter nor more than one-third of the wall thickness.
All vertical bracing members shall be attached to floor and roof construction for their design
loads independently of required wall anchors. Horizontal spacing of vertical bracing
members shall not exceed one-half the unsupported height of the wall nor ten feet.
The wall height may be measured vertically to bracing elements other than a floor or roof.
Spacing of the bracing elements and wall anchors shall not exceed six feet. Bracing
elements shall be detailed to minimize the horizontal displacement of the wall by
components of vertical displacements of the floor or roof.
2. Existing Roof, Floors, Walls, Footings, and Wood Framing.
Existing materials including wood shear walls utilized in the described configuration may
be used as part of the lateral load resisting system, provided that the stresses in these
materials do not exceed the values shown in Table H.
C. Strengthening of Existing Materials.
New materials including wood shear walls may be utilized to strengthen portions of the existing
seismic resisting system in the described configurations provided that the stresses do not exceed
the values shown in Table I.
D. Alternate Materials.
Alternate materials, designs and methods of construction may be approved by the building official
in accordance with the provisions of the Uniform Building Code.
E. Minimum Acceptable Quality of Existing Unreinforced Masonry Walls.
1. General Provisions.
All unreinforced masonry walls utilized to carry vertical loads and seismic forces parallel
and perpendicular to the wall plane shall be tested as specified in this subsection. All
masonry quality shall equal or exceed the minimum standards established herein or shall be
removed and replaced by new materials. Alternate methods of testing may be approved by
the building official. The quality of mortar in all masonry walls shall be determined by
performing in -place shear tests or by testing eight inch diameter cores. Alternative methods
of testing may be approved by the building official. Nothing shall prevent pointing with
mortar of all the masonry wall joints before the tests are first made. Prior to any pointing,
the mortar joints must be raked and leaned to remove loose and deteriorated mortar. Mortar
for pointing shall be Type S or N except that masonry cements shall not be used. All
preparation and mortar pointing shall be done under the continuous inspection of a
(Registered Deputy Building Inspector). At the conclusion of the inspection, the inspector
shall submit a written report to the licensed engineer or architect responsible for the seismic
analysis of the building setting forth the result of the work inspected. Such report shall be
submitted to the building official for approval as part of the structural analysis. All testing
shall be performed in accordance with the requirements specified in this subsection by a
testing agency approved by the building official. An accurate record shall be kept of all
such tests and of their locations in the building, and these results shall be submitted to the
building official for approval as part of the structural analysis.
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Earthquake Hazard Reduction in Buildings Ordinance
2. Number and Location of Tests. The minimum number of tests shall be two per
wall or line of wall elements resisting a common force, or 1 per 1500 square feet of wall
surface, with a minimum of eight tests in any case. The exact test or core location shall be
determined at the building site by the licensed engineer or architect responsible for the
seismic analysis of the subject building.
3. In -Place Shear Tests. The bed joints of the outer wythe of the masonry shall be
tested in shear by laterally displacing a single brick relative to the adjacent bricks in that
wythe. The opposite head joint of the brick to be tested shall be removed and cleaned prior
to testing. The minimum quality mortar in 80 percent of the shear tests shall not be less
than the total of 30 psi plus the axial stress in the wall at the point of the test. The shear
stress shall be based on the gross area of both bed joints and shall be that at which
movement of the brick is first observed.
4. Core Tests. A minimum number of mortar test specimens equal to the number of
required cores shall be prepared from the cores and tested as specified herein. The mortar
joint of the outer wythe of the masonry core shall be tested in shear by placing the circular
core section in a compression testing machine with the mortar bed joint rotated 15 degrees
from the axis of the applied load. The mortar joint tested in shear shall have an average
ultimate stress of 20 psi based on the gross area. The average shall be obtained from the
total number of cores made. If test specimens cannot be made from cores taken, then the
shear value he reported as zero.
F. Testing of Shear Bolts.
One-fourth of all new shear bolts and dowels embedded in unreinforced masonry walls shall be
tested by a Special Inspector using a torque calibrated wrench to the following minimum torques:
1/2" diameter bolts or dowels = 40 foot-lbs.
5/8" diameter bolts or dowels = 50 foot-lbs.
3/4" diameter bolts or dowels = 60 foot-lbs.
No bolts exceeding 3/4" shall be used. All nuts shall be installed over malleable iron or plate
washers when bearing on wood and heavy cut washers when hearing on steel.
G. Determination of Allowable Stresses for Design Methods Based on Test Results.
1. Design Shear Values.
Design seismic in -plane shear stresses shall be substantiated by tests performed as specified
in Section 15.17.100(e) 3 and 4.
Design stresses shall be related to test results obtained in accordance with Table J.
Intermediate values between 3 and 10 psi may he interpolated.
2. Design Compression and tension Values.
Compression stresses from unreinforced masonry having a minimum design shear value of
3 psi shall not exceed 100 psi. Design tension values for unreinforced masonry shall not
be permitted.
H Five percent of the existing rod anchors utilized as all or part of the required wall anchors
shall be tested in pullout by an approved testing laboratory. The minimum number tested
shall be four per floor, with two tests at walls with joists framing into the wall and two
Page 10
Earthquake Hazard Reduction in Buildings Ordinance
tests at walls with joists parallel to the wall. The test apparatus shall be supported on the
masonry wall at a minimum distance of the wall thickness from the anchor tested. The rod
anchor shall be given a preload of 300 lbs. prior to establishing a datum for recording
elongation. The tension test load reported shall be recorded at one -eight inch relative
movement of the anchor and the adjacent masonry surface. Results of all tests shall be
reported. The report shall include the test results as related to the wall thickness and joist
orientation. The allowable resistance value of the existing anchors shall be 40 percent of
the average of those tested anchors having the same wall thickness and joist orientation.
Qualification tests for devices used for wall anchorage shall be tested with the entire tension
load carried on the enlarged head at the exterior face of the wall. Bond on the part of the
device between the enlarged head and the interior wall face shall be eliminated for the
qualification tests. The resistance value assigned the device shall be 20 percent of the
average of the ultimate loads.
15.17.110 INFORMATION REQUIRED ON PLANS
A. General.
In addition to the seismic analysis required elsewhere in this Chapter, the licensed engineer or
architect responsible for the seismic analysis of the building shall determine and record the
information required by this Section on the approved plans.
B. Construction Details.
The following requirements with appropriate construction details shall be made part of the
approved plans:
1. All unreinforced masonry walls shall be anchored at the roof level by tension bolts
through the wall as specified in Table I, or by approved equivalent at a maximum
anchor spacing of six feet.
All unreinforced masonry walls shall be anchored at all floors with tension bolts through
the wall or by existing rod anchors at the maximum anchor spacing of six feet. All existing
rod anchors shall be secured to the joists to develop the required forces. The building
official may require testing to verify the adequacy of the embedded ends of existing rod
anchors. Tests when required shall conform to Section 15.17.100(h).
When access to the exterior face of the masonry wall is prevented by proximity of an
existing building, wall anchors conforming to Items 5 and 6 in Table I may be used.
Alternative devices to be used in lieu of tension bolts for masonry wall anchorage shall be
tested as specified in Section 15.17.100(i).
2. Diaphragm chord stressed of horizontal diaphragms shall be developed in existing
materials or by addition of new materials.
3. Where trussed and beams other than rafters or joists are supported on masonry,
ledgers or columns shall be installed to support vertical loads of the roof or floor
members.
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Earthquake Hazard Reduction in Buildings Ordinance
4. Parapets and exterior wall appendages not capable of resisting the forces specified
in this chapter shall be removed, stabilized or braced to insure that the parapets and
appendages remain in their original position.
5. All deteriorated mortar joints in unreinforced masonry walls shall be pointed with
Type S or N mortar (Masonry cements shall not be used). Prior to any pointing,
the wall surface must be raked and cleaned to remove loose and deteriorated mortar.
Al preparation and pointing shall be done under the continuous inspection of a
special inspector certified to inspect masonry or concrete. At the conclusion of the
project, the inspector shall submit a written report to the building official setting
forth the portion of work inspected.
6. Repair details shall be prepared for any cracked or damaged unreinforced masonry
wall required to resist forces specified in this chapter.
C. Existing Construction.
The following existing construction information shall be made part of the approved plans:
1. The type and dimensions of existing walls and the size and spacing of floor and
roof members.
2. The extent and type of existing wall anchorage to tloors and roof.
3. The extent and type of parapet corrections, if any, which were performed in
accordance with the Uniform Building Code.
4. Accurately dimensioned floor plans and masonry wall elevations showing
dimensioned openings, piers, wall thickness and heights.
5. The location of cracks or damaged portions of unreinforced masonry walls
requiring repairs.
6. The type of interior wall surfaces and whether reinstalling or anchoring of ceiling
plaster is necessary.
7. The general condition of the mortar joints and whether the joints need pointing.
8. Site Plan
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Earthquake Hazard Reduction in Buildings Ordinance
TABLE A
RATING CLASSIFICATIONS
TYPE OF BUILDING CLASSIFICATIONS
Essential Building
High Risk Building 11
Medium Risk Building 111
Low Risk Building ry
Required Action
By Owner
TABLE B
TIME LIMITS FOR COMPLIANCE (1)
Obtain Building Commence Complete
Permit Within Construction Construction
Within Within
Complete Structural
Alterations or 1 year 180 days (2) 3 years
Building Demolition
Wall Anchor 180 days 270 days 1 year
Installation
(1) Where two or more buildings under separate ownership are to be rehabilitated
simultaneously, an extension can be based on the average time requirements for the buildings
involved, with a suggested minimum extension of 6 months. An extension could be granted on
submission of a binding agreement between the owners involved, with the actual date of
compliance to be determined by the building official.
(2) Measured from date of building permit issuance. All the other time limits are measured
from the date of the order.
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Earthquake Hazard Reduction in Buildings Ordinance
TABLE C
SERVICE PRIORITIES AND EXTENDED TIME PROVISIONS
Extension of Time Minimum Time
Rating Occupant if Wall Anchors Periods for
Classification Load are Installed Service of Order
I
(Highest Priority)
y
100 or more
1 year
3 years 90 days
III
100 or more 5 years 1 year
51 to and
including 6 years 2 years
99
20 to and
including 6 years 3 years
50
IV
(Lowest
Priority)
Less than 20
7 years 4 years
TABLE D
HORIZONTAL FORCE FACTORS BASED
ON RATING CLASSIFICATION
RATING
CLASSIFICATION IKCS
0.186
0.133
0.100
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Earthquake Hazard Reduction in Buildings Ordinance
TABLE E
HORIZONTAL FORCE FACTORS "IS"
FOR PARTS OR PORTIONS OF STRUCTURES
RATING
CLASSIFICATION IS
1.50
11 1.00
& IV 0.75
TABLE F
HORIZONTAL FORCE FACTOR "Cp" FOR PARTS OR
PORTIONS OF BUILDINGS OR OTHER STRUCTURES (1)
Part or Portion of
Buildings
Exterior bearing and non -bearing
walls, interior bearing walls and
partitions, interior non -bearing
walls and partitions over ten
feet in height, masonry fences
over six feet in height.
Cantilever parapet and other
cantilever walls, except
retaining walls.
Exterior and interior
ornamentations and appendages.
Direction Value
of Force of Cp
Normal to
Flat Surface
Normal to
Flat Surface
Any
Direction
When connected to or a part of
a building; towers, tanks, towers
and tanks plus contents, racks
over 8 feet 3 inches in height
plus contents, chimneys, smoke- Any
stacks, and penthouses. Direction
When connected to or a part of
a building: Rigid and rigidly
mounted equipment and machinery
not required for continued Any
operation of essential Horizontal
occupancies. (5) Direction
0.20
1.00
1.00
0.20(2)(4)
0.20(3)
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Earthquake Hazard Reduction in Buildings Ordinance
Tanks plus effective contents
resting on the ground.
Floors and roofs acting as
diaphragms.
Any
Direction
In the plane of
the diaphragm
Prefabricated structural
elements, other than walls, Any
with force applied at center Horizontal
of gravity of assembly. Direction
Connections for exterior
panels or elements.
Any
Direction
0.12
0.12(6)
0.30
2.00
(1) See Section 15.17.090(B) for use of Cp.
(2) When located in the upper portion of any building with a hnfD ratio of 5 to 1 or
greater the value shall be increased by 50%.
(3) For flexible and flexibly mounted equipment and machinery, the appropriate values
for Cp shall be determined with consideration given to both the dynamic properties
of the equipment and machinery and to the building or structure in which it is
placed.
(4) The Wp for storage racks shall be the weight of the racks plus contents. The value
of Cp for racks over two storage support levels in height shall be 0.16 for the levels
below the top two levels.
(5) The design of the equipment and machinery and their anchorage is an integral part
of the design and specification of such equipment and machinery. The structure to
which the equipment or machinery is mounted shall be capable of resisting the
anchorage forces (see also Section 2312(g)4.
(6) Floor and roofs acting as diaphragms shall be designed for a minimum force
resulting from a Cp of .12 applied to Wp unless a greater force results from the
distribution of lateral forces in accordance with Section 2312(e).
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Earthquake Hazard Reduction in Buildings Ordinance
TABLE G
ALLOWABLE VALUE OF HEIGHT -THICKNESS RATIO
OF UNREINFORCED MASONRY WALLS WITH MINIMUM
QUALITY MORTAR. (1) (2)
Walls of
One Story Buildings
First Story Wall of
Multi -Story Buildings
Walls in Top Story of
Multi -Story Buildings
All Other Walls
BUILDING WITH CROSSWALKS ALL OTHER
DEFINED BY SECTION 15.17.040 BUILDINGS
16 13
16 15
14 9
16 13
(1) Minimum quality mortar shall be determined by laboratory testing in accordance
with Section 15.17.100(E).
(2) Table G is not applicable to buildings of rating classification I. Walls of buildings
within rating classification I shall be analyzed in accordance with Section
15.17.090(F).
TABLE H
VALUES FOR EXISTING MATERIALS
EXISTING MATERIALS OR ALLOWABLE VALUES
CONFIGURATION OF MATERIALS (1)
HORIZONTAL DIAPHRAGMS
a. Roofs with straight
sheathing and roofing
applied directly to the
sheathing.
b. Roofs with diagonal
sheathing and roofing
applied directly to the
sheathing.
c. Floors with straight
tongue and groove sheathing.
d. Floors with straight
sheathing and finished
wood flooring.
100 lbs. per foot
for seismic shear
400 lbs. per foot
for seismic shear
150 lbs. per foot
for seismic shear.
300 lbs. per foot
for seismic shear.
Page 17
Earthquake Hazard Reduction in Buildings Ordinance
(3)
e. Floors with diagonal
sheathing and finished
wood flooring.
f. Floors or roofs with
straight sheathing and
plaster applied to the joist
or rafters. (2)
2. SHEAR WALLS
Wood stud walls with
lath and plaster.
PLAIN CONCRETE FOOTINGS
4 . DOUGLAS FIR WOOD
5 . REINFORCING STEEL
6 . STRUCTURAL STEEL
450 lbs. per foot
for seismic shear.
Add 50 lbs. per
foot to the
allowable values
for Items la and lc.
100 lbs. per foot
each side for
seismic shear
= 1500 psi unless
c
otherwise shown by
tests.
Allowable stress
same as No. 1 D.F.(3)
f = 18,000 lbs. per
square inch max. (3)
f = 20,000 lbs. per
square inch max. (3)
(1) Material must be sound and in good condition.
(2) The wood lath and plaster must he reattached to existing joists or rafters in a manner
approved by the Department.
Stresses given may he increased for combinations of loads as specified in Section
15.17.090(G) 2.
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Earthquake Hazard Reduction in Buildings Ordinance
TABLE I
ALLOWABLE VALUES OF NEW MATERIALS USED
IN CONJUNCTION WITH EXISTING CONSTRUCTION1
NEW MATERIALS OR
CONFIGURATION OF MATERIALS
1 . HORIZONTAL DIAPHRAGMS
Plywood sheathing applied directly
over existing straight sheathing
with ends of plywood sheets bearing
joists or rafters and edges of
plywood located on center of
individual sheathing boards.
2. SHEAR WALLS
a. Plywood sheathing applied
directly over existing wood
studs. No value shall be given
to plywood applied over existing
plaster or wood sheathing.
b. Drywall or plaster applied
directly over existing wood studs.
c. Drywall or plaster applied
to plywood sheathing over
existing wood studs.
3 . SHEAR BOLTS
Shear bolts and shear dowels
embedded a minimum of 8 inches
into unreinforced masonry walls.
Bolt centered in a 2 1/2 inch
diameter hole with dry -pack or
non -shrink grout around cir-
cumference of bolt or dowel.1
4 . TENSION BOLTS
Tension bolts and tension dowels
extending entirely through
unreinforced masonry walls
secured with bearing plates on
far side of wall with at least
30 sq. inches of area.2
ALLOWABLE VALUES
Same as specified in
Table No. 25-J-1 of
this is Code for on
blocked diaphrams.*
Same as values
specified in Table
No. 25-K-1 for shear
walls.
75% of the value as
specified in Table
47-1.
33 1/3 per cent
of the values
specified in
Table No. 47-1.
100% of the values
for solid masonry
specifies in Table
24E. No values
larger than those
3/4 inch bolts shall
be used.
1200 lbs. per bolt
or dowl.
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Earthquake Hazard Reduction in Buildings Ordinance
WALL ANCHORS 15.17.110(B)
5 . Bolts extending to the exterior
face of the wall with a 2 1/2
inch round plate under the head.
Installed as specified for shear
bolts. Spaced not closer than
12 inches on centers.1, 2
6 . Bolts or dowels extending to the
exterior face of the wall with
a 2 1/2 inch round plate under
the head and drill at an angle
of 22 1/2 degrees to the horizontal
Installed as specified for
shear bolts.1, 2
INFILLED WALLS
7 . Reinforced masonry infilled
openings in existing unrein-
forced masonry walls with
keys or dowels to match
reinforcing.
REINFORCED MASONRY
8 . Masonry piers and walls
reinforced per Section 2407.
REINFORCED CONCRETE
9 . Concrete footings, walls and
piers reinforced as specified
in Division 26 and designed
for tributary loads.
EXISTING FOUNDATION LOADS
10. Foundation loads for
structures exhibiting no
evidence of settlement.
NOTES:
600 lbs. per bolt.
1200 lbs. per bolt.
Same as values
specified for
unreinforces masonry
walls.
Same as values
specified in
Division 26, UBC
Same as values
specified in
Division 26, UBC
Calculated existing
foundation loads
due to maximum dead
load plus live load may be increased
by 25% for dead load,
and may be increased
50% for dead load
plus seismic load
required by this
Division.
1 Bolts and dowels to be tested as specified in Section 15.17.100(t).
Page 20
Earthquake Hazard Reduction in Buildings Ordinance
2 Bolts and dowels to be 1/2 inch minimum in diameter.
Eighty percent
of test results
in psi not less
than
TABLE J
ALLOWABLE SHEAR STRESS FOR TESTED
UNREINFORCED MASONRY WALLS
Average test results
of cores in psi
Seismic in -plane
shear based on
gross area (1)
30 plus axial stress 20 3 psi
40 plus axial stress 27 4 psi
50 plus axial stress 33 5 psi
100 plus axial stress 67 or more 10 psi max
or more
(1) Allowable shear stress may be increased by addition of 10% of the axial stress due to the
weight of the wall directly above.
GLOSSARY OF SYMBOLS AND NOTATIONS
C =Numerical coefficient as specified in Section 2312(d)
Cp =Numerical coefficient as specified in Section 2312(h) and as st forth in Table No.
23-7
D =The dimension of the structure, in feet, in a direction parallel to the applied forces
f'c =Specified compressive strength of concrete, psi
Fp =Lateral forces on a part of the structure and in the direction under consideration
ft =Allowable tensile stress, psi
hn =Height in feet above the base to level n
=Occupancy Importance Factor as set forth in Table No. 23-K
S =Numerical coefficient for site -structure resonance
V =The total lateral force or shear at the base
W =The total dead load as defined in Section 2302 including the partition loading
specified in Section 2304(d) where applicable
Page 21
Earthquake Hazard Reduction in Buildings Ordinance
Wp =The weight of a portion of a structure or nonstructural component
Z=Numerical coefficient dependent upon the zone as determined by Figure No. 1, of
Chapter 23. All areas in California are classified in Zones 3 or 4. For locations in
Zone No. 3, Z = 3/4. For locations in Zone No. 4, Z = 1
DATE OF EFFECT
This Ordinance shall take effect and be in force from and after its approval as required by law.
The City Clerk shall certify to the adoption of this ordinance and cause the same to be published in
a newspaper of general circulation and published in the County of Riverside, State of California.
INTRODUCED at a regular meeting of said City Council on the 5th day of January, 1993.
MOVED, PASSED and ADOPTED at a regular meeting of said City Council on the 19th
day of January, 1993 by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
Mayor
City Clerk
CERTIFICATE
STATE OF CALIFORNIA, COUNTY OF RIVERSIDE, CITY OF SAN
JACINTO
I, Maurice Armster, City Clerk of the City of San Jacinto, do hereby certify that the
foregoing is a true copy of Ordinance No. duly adopted by the City Council of the City of
San Jacinto at a regular meeting thereof held the 19th day of January, 1993.
WITNESS my hand and official seal of the City of San Jacinto this day of
January 1993.
CityClerk
Page 22
City of San Jacinto
STAFF REPORT
TO: Honorable Mayor and Members of the City Council
via Pamela S. Easter, City Manager
FROM: Ross Chadwick, Fire Chief/Building Official (�/z
DATE: January 5, 1993
SUBJECT: GRAFFITI ABATEMENT ORDINANCE
Recommendation:
Continue the public hearing on the introduction of a Graffiti Ordinance to
the regular City Council meeting of January 19th, 1993.
Background:
The purpose of this Graffiti Abatement Ordinance is to provide a program
for the removal of graffiti from walls and structures on both public and
private property and to provide regulations designed to prevent and control
the further spread of graffiti in the City of San Jacinto. The increase of
graffiti on both public and private buildings, structures, and places is
creating a condition of blight within the City which results in a
deterioration of property and business values for adjacent and surrounding
properties all to the detriment of the City.
This Graffiti Abatement Ordinance should be similar to the City of Hemet's
so as to keep a consistent and fair graffiti abatement procedure in the
Valley. Staff is currently meeting with the City of Hemet and Riverside
County to develop a graffiti ordinance we all can live with. This is the
reason staff has requested this public hearing be continued until January
19th, 1993. Staff from both cities and their City Attorneys are looking at
recent court cases in order to determine legal ramifications of our graffiti
ordinance.
Page 1
TO:
FROM:
DATE:
SUBJECT:
STAFF REPORT
Honorable Mayor and members of the City Council
Dave Anderson, Assistant to the City Manager
Via Pamela S. Easter, City Manager
January 5, 1993
Status Report for Rent Review Study
Recommendation:
Direct staff to continue to meet with mobile home park owners and tenants to explore the
nature of the problem and to investigate a range of alternatives to bring back before City
Council.
Background:
The City Council at its August 18, 1992 meeting, heard from Margin Martin, who inquired
about the status of a mobile home rent review board for the City. Mayor Boykin
responded that the City in the past had tried to resolve individual park problems but never
stated that the City would establish a rent review board. The Mayor then requested that
the City Manager review the issue and report back to the City Council.
Since that time, staff has met separately with representatives of mobile home park owners
and tenants several times. The two groups are far apart on the issue and much work is
still needed.
The process that will be used to analyze the issue will be that of fact finding issue
identification development of alternatives, and analysis. We are currently in the fact
finding stage with both groups, and will proceed as quickly as possible through the other
various steps to produce a final report to the City Council.
7
TO:
FROM:
DATE:
SUBJECT:
STAFF REPORT
Honorable Mayor and members of the City Council
Dave Anderson, Assistant to the City Manager
Via Pamela S. Easter, City Manager
January 5, 1993
Farmers Home Administration Programs
Recommendation:
Receive report and direct staff to follow up on programs of interest to the City Council.
Background:
Several Council meetings ago Maxine Hayden informed the City Council that the
Farmers Home Administration had several programs that would benefit the City of San
Jacinto directly or its citizens as individuals. City staff has contacted the Farmers Home
Administration to determine which programs are available. The following is a summary
of the various programs available, along with the program requirements and eligibility
criteria':
Community Facility Loans
Funds are available for public entities under 20,000 population to construct, enlarge, or
improve community facilities for health care, public safety and public services. Public
safety facilities include fire stations and buildings to house fire and/or rescue equipment.
Funds may also be used:
To purchase fire trucks, ambulances, or emergency communications equipment.
To buy or build fire and rescue multiservice centers, police stations, and jails, and;
To pay necessary costs connected with these facilities.
Public service facilities include community buildings, courthouses, public maintenance
buildings, libraries, schools, industrial parks, roads, bridges, airports, fairgrounds, utilities,
and other improvements or to acquire interest in lands, leases, and rights -of -way
necessary to develop the facilities. Funds may also be used for operations of these
facilities.
FmHA uses the 1990 Census for the City of San Jacinto which is 17,982
Additional considerations:
The City must ..."be unable to obtain needed funds from other sources at
reasonable rates and terms."
The maximum term of the loan is 40 years.
Bonds or notes pledging taxes, assessments, or revenues are required as security.
Interest rates are based upon market yields for municipal obligations.
Housing Improvement Loans/Grants
Homeowners whose house needs fixing up may be eligible for a loan and/or grant from
the FmHA. The agency makes home improvement loans available to persons who need
some work done on their present home to bring it up to minimum code standards. It also
makes loans and grants available to remove health or safety hazards from their dwelling.
Typical improvements made under this program are the repair of roofs, provision of
sanitary water and waste disposal systems, installing screens, windows, or
insulation.Home improvement loans may be used for adding a room or remodeling a
kitchen.
Grants are made available only to low-income persons 62 years of age, or older.
Business and Industry Guarantees
Loan guarantees are available to individuals, private and public organizations to further
business and industrial development. Loans are limited to $10 million and are intended to
finance business and industrial construction, conversion, acquisition, and modernization. The
funds can not be used for any project that is likely to transfer business or employment from
one area to another. The loan must be fully covered by collateral in the form of cash or other
assets. The repayment schedule is 30 years for land, buildings and permanent fixtures, 15
years for machinery and equipment, and 7 years for working capital.
Analysis:
Community Facility Loans
This program is intended to facilitate the expansion of a City's community facilities. Of
particular interest is the fact that fire facilities are eligible expenditures under the program.
However, the City must ..."be unable to obtain needed funds from other sources at
reasonable rates and terms." The City at this time could issue revenue anticipation bonds,
rates are historically low at this time, and terms are not an issue.
Housing Improvement Loans/Grants
This is an ongoing program in our area. Home owners must apply to the FmHA office in
Indio directly in order to be considered for this program. Copies of information brochures
printed in English and Spanish will be made available at the San Jacinto Community Center,
and at the counter at the Community Development Department.
Business and Industry Guarantees
This program can be used to facilitate the City's Economic Development Program. This
program is primarily aimed at rural job creation. The City can assist prospective
businesses by providing information about the program, and its eligibility criteria to them
as a part of the City's marketing program.
Conclusions:
Most of the staff at the local Department of Agriculture office are gone for the holidays.
When they return in January, city staff will request a meeting in San Jacinto to assess the
City's eligibility for these and other programs, and will clarify a report that FmHA is quite
active in the housing area locally.
TO:
FROM:
DATE:
SUBJECT:
STAFF REPORT
Honorable Mayor and Members of the City Council
Brian McNabb, Director of Community Development
via Pamela S. Easter, City Manager
January 5, 1993
Budget Allocations and Fee Waivers for Social Service Agencies and Non -
Profit Organizations
RECOMMENDATION
Staff recommends that the City Council adopt the attached Resolution thereby
establishing Council policy for the denial of budget allocations and/or fee waivers for
social service agencies and non-profit organizations.
BACKGROUND
Due to the recent requests of several non-profit organizations for fee waivers, Council
instructed Staff to evaluate and/or prepare a City policy related to budget allocations.
Previously all requests for fee waivers were presented to the City Council on a case by
case basis. In response to Council direction, Staff solicited other jurisdictions as to their
policies or procedures related to fee waivers and budget allocations. In most instances,
the surveyed jurisdictions processed fee waiver requests similar to our current procedure.
The following represents the survey results:
1. Beaumont - No policy or procedure. Any request for fee waiver must be approved
by the City Council.
2. Chino - The City Zoning Ordinance provides for a waiver of application fees only
for minor events to youth organizations. The City does not allow a reduction in
impact fees for any non-profit organization.
3. Hemet - No policy or procedure. Any request for fee waiver must be approved by
the City Council.
4. Moreno Valley - City Council established a policy whereby the City would not
assist or provide fee waivers to any agency or organization.
5. Perris - City Attorney opined that fee waivers or budget allocations would be a gift
of public funds and is therefore not legal. However, established a non -general
fund promotion account to assist non-profit agencies in the payment of City
processing fees for minor temporary use permits for events.
6. Temecula - Resolution being considered to allow for reductions in processing
fees for minor events.
City Council Staff Report
January 5, 1993
Page No. 2
As you can see from the examples cited above, the jurisdictions that have established
policies for fee reductions do so only for minor event fees. One jurisdiction has
established the policy that there would be no reductions in fees at all, and one jurisdiction
indicated that fee waivers would be a gift of public funds.
In Tight of the current economy, Staff can certainly understand and sympathize with social
service agencies' difficultly in raising funds. However, the current economy has impacted
the City through a reduction in revenues from State budget cuts. Reducing or waiving
any fees would mean the City would be donating Staff time and services. Also, the
resultant reduced revenues would limit our ability to construct necessary infrastructure to
convey storm waters, provide street lights and street improvements. Fee waivers for non-
profit organizations would also mean that developers and businesses would be a paying
a disproportionate share toward infrastructure improvements.
Based upon the reasons cited above and the policies established by other jurisdiction,
Staff recommended there be no budget allocations or fee waivers. However, should the
City Council wish to establish policy to allow for fee waivers, Staff has prepared three
alternatives. The first alternative would be to allow for reduction or waiver of application
processing fees only. The second alternative would be a reduction or waiver of restricted
fees only. The third alternative would be a waiver or reduction of all fees.
In each case, the policy would allow Staff to determine the amount of fee reduction or
waiver based upon a review of the tax-exempt status of the organization and the previous
three years audited financial records. The Staff determination would be presented to the
City Council for ratification.
Please note, The City's annual budget has traditionally included an allocation for special
events sponsored by groups such as the Chamber of Commerce or the Downtown
Business Association. Qualifying non-profit groups can also apply for Community
Development Block Grant funds.
Attachment: Resolutions
RESOLUTION NO. a6
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN JACINTO, CALIFORNIA, DENYING BUDGET
ALLOCATIONS FOR SOCIAL SERVICE AND NON-PROFIT
ORGANI ZATIONS
NOW, THEREFORE BE IT RESOLVED AS FOLLOWS:
WHEREAS, the State of California budget crisis has directly impacted the City of San
Jacinto by diverting funds previously received from traditional City funding sources and the
continuing State budget crisis will further reduce City funding sources;
WHEREAS, the expenditure reductions are directly related to revenue shortfalls;
WHEREAS, the waiver of fees for non-profit organizations would further limit the City's
revenue;
WHEREAS, the waiver of fees for non-profit organizations equates to donation of City
services and could be construed as a gift of public funds;
WHEREAS, the waiver of fees for non-profit organizations would hinder the ability of the
City to provide the necessary infrastructure to ensure public health, welfare and safety;
WHEREAS,the waiver of fees for non-profit organizations would necessitate the City Staff
exploration of alternate funding sources to provide minimal services at potentially high costs
to the City;
WHEREAS, waiving fees for non-profit organizations could result in free enterprise
businesses, corporations or developers paying a disproportionate share toward infrastructure
improvements which would be necessary to off -set the lost revenue related to fee waivers
granted to non-profit organizations;
NOW, THEREFORE, BE IT RESOLVED, that the City Council has determined that there
will be no provision of budget allocations or fee waivers for non-profit organizations from
either the General Fund or Restricted Funds.
Moved, Passed and adopted by the City Council of the City of San Jacinto at a regular
meeting thereof held on the 5th day of January, 1993. by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
Deputy City Clerk
Mayor
CERTIFICATE
The foregoing is certified to be a true copy of Resolution No. duly adopted by
the said City Council of the City of San Jacinto on the date set forth therein.
Deputy City Clerk
Alternate 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SA,N JACINTO, CALIFORNIA, DETERMINING THAT
BUDGET ALLOCATIONS AND FEE WAIVERS SHALL BE
GRANTED TO SOCIAL SERVICE AGENCIES AND NON-
PROFIT ORGANIZATIONS
WHEREAS, the City of San Jacinto recognizes the difficulty of social service agencies and
non-profit organizations to raise funds for operations and maintenance;
WHEREAS, the City of San Jacinto feels assistance for social service agencies and non-profit
organizations is warranted;
WHEREAS, the waiver of City fees for social service agencies and non-profit organizations
is the appropriate process for the City to provide assistance to such agencies and
organizations;
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby allows Staff to
determine the amount of application fee waivers for social service agencies and non-profit
organizations based upon the following criteria:
The fees to be waived shall be only those for processing entitlement
applications.
A request for fee waiver shall be made in writing on the agency letterhead
and submitted to the office of the City Clerk.
3. A request for fee waiver shall be accompanied by the necessary forms from
the State to show proof of the non-profit, tax-exempt status of the agency or
organization.
4. A request for fee waiver shall be accompanied by the previous three years
audited financial statements.
BE IT FURTHER RESOLVED, the Staff recommendation shall be forwarded to the City
Council for ratification.
Moved, Passed and adopted by the City Council of the City of San Jacinto at a regular
meeting thereof held on the 5th day of January, 1993, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Al I EST:
Deputy City Clerk
Mayor
CERTIFICATE
The foregoing is certified to be a true copy of Resolution No. duly adopted by
the said City Council of the City of San Jacinto on the date set forth therein.
Deputy City Clerk
Alternate 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN JACINTO, CALIFORNIA, DETERMINING THAT
BUDGET ALLOCATIONS AND FEE WAIVERS SHALL BE
GRANTED TO SOCIAL SERVICE AGENCIES AND NON-
PROFIT ORGANIZATIONS
WHEREAS, the City of San Jacinto recognizes the difficulty of social service agencies and
non-profit organizations to raise funds for operations and maintenance;
WHEREAS, the City of San Jacinto feels assistance for social service agencies and non-profit
organizations is warranted;
WHEREAS, the waiver of City fees for social service agencies and non-profit organizations
is the appropriate process for the City to provide assistance to such agencies and
organizations;
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby allows Staff to
determine the amount of restricted fund fees to be waived for social service agencies and
non-profit organizations based upon the following criteria:
The fees to be waived shall be only restricted fund accounts.
2. A request for fee waiver shall be made in writing on the agency letterhead
and submitted to the office of the City Clerk.
3. A request for fee waiver shall be accompanied by the necessary forms from
the State to show proof of the non-profit, tax-exempt status of the agency or
organization.
4. A request for fee waiver shall be accompanied by the previous three years
audited financial statements.
BE IT FURTHER RESOLVED, the Staff recommendation shall be forwarded to the City
Council for ratification.
Passed and adopted by the City Council of the City of San Jacinto at a regular meeting
thereof held on the 5th day of January, 1993, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
AI 1EST:
Deputy City Clerk
Mayor
CERTIFICATE
The foregoing is certified to be a true copy of Resolution No. duly adopted by
the said City Council of the City of San Jacinto on the date set forth therein.
Deputy City Clerk
Alternate 3
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN JACINTO, CALIFORNIA, DETERMINING THAT
BUDGET ALLOCATIONS AND FEE WAIVERS SHALL BE
GRANTED TO SOCIAL SERVICE AGENCIES AND NON-
PROFIT ORGANIZATIONS
WHEREAS, the City of San Jacinto recognizes the difficulty of social service agencies and
non-profit organizations to raise funds for operations and maintenance;
WHEREAS, the City of San Jacinto feels assistance for social service agencies and non-profit
organizations is warranted;
WHEREAS, the waiver of City fees for social service agencies and non-profit organizations
is the appropriate process for the City to provide assistance to such agencies and
organizations;
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby allows Staff to
determine the amount of any fees to be waived for social service agencies and non-profit
organizations based upon the following criteria:
1 A request for fee waiver shall be made in writing on the agency letterhead
and submitted to the office of the City Clerk.
2. A request for fee waiver shall be accompanied by the necessary forms from
the State to show proof of the non-profit, tax-exempt status of the agency or
organization.
3. A request for fee waiver shall be accompanied by the previous three years
audited financial statements.
BE IT FURTHER RESOLVED, the Staff recommendation shall be forwarded to the City
Council for ratification.
Passed and adopted by the City Council of the City of San Jacinto at a regular meeting
thereof held on the 5th day of January, 1993, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Al 1EST:
Deputy City Clerk
Mayor
CERTIFICATE
The foregoing is certified to be a true copy of Resolution No. duly adopted by
the said City Council of the City of San Jacinto on the date set forth therein.
Deputy City Clerk