HomeMy WebLinkAboutAgenda - Agenda Packets - Regular Meeting 3/4/2004 (3)REQUEST TO SPEAK
CITY COUNCIL AGENDA ITEM #: 2,0 SUBJECT:
DATE:
-If It
IN FAVOR: ❑ NEUTRAL: ❑ IN OPPOSITION:
Name: 4-
Representing:
Address: �L CyriclPm��- �SLi� 0
City:_b' 2& P Tele hone No.:
Individual speakers are limited to three minutes for their presentation. Organized presentations
with more than one speaker are limited to 15 minutes, at the discretion of the Mayor and Council.
When speaking, be brief, stay on the subject. The Mayor will call you to speak at the appropriate
time. Please make your presentation from the microphone.
HAND SPEAKER SLIPS TO THE CITY CLERK PRIOR TO THE START
OF THE MEETING.
AGENDA
REGULAR MEETING OF THE SAN JACINTO CITY COUNCIL
MARCH 4, 2004, 7:00 p.m.
San Jacinto Unified School District Board Room
2045 South San Jacinto Avenue, San Jacinto. California
1. ORGANIZATION
1.1 Call to Order
1.2 Roll Call
1.3 Invocation — Rev. Bob Sauter, Faith Tabernacle, San Jacinto
1.4 Pledge of Allegiance
1.5 Special Presentations
2. PUBLIC COMMENTS:
Now is the time for the public to address the Council on any subject within the jurisdiction of the
City Council not listed on the agenda. A recap of the nonagendized comments requiring follow-
up will be addressed under item number 2.1 during the City's second regular meeting of the
month.
3. PUBLIC HEARING
3.1 Public Hearing — Annexation No. 2 into CFD 2003-1 / City Attorney
3.1.1 Resolution No. _ / A resolution adopting an annexation map
showing territory proposed to be annexed to Community Facilities
District No. 2003-1 / Approve and Adopt
3.1.2 Resolution No. / A resolution declaring the results of a special
election in territory area to be annexed to Community Facilities
District No. 2003-1 / Approve and Adopt
City Council Agenda
March 4, 2004
Page 2 of 3
4. CITY DEPARTMENTS
4.1 Mid -year Budget Review FY 2003-2004 / Approve and Appropriate /
Finance Director
4.2 Development Agreement Fee / Distribution recommendation / City
Manager
4.3 Skyview Park Drainage
5. CONSENT CALENDAR
The matters listed under Consent Calendar are considered routine and will be enacted by one
motion by City Council Members in the form listed. There will be no separate discussion on these
items prior to the motion unless members of the City Council, staff or the public requests a
specified item be removed and/or discussed.
Anyone wishing to discuss a consent calendar item should come forward upon invitation of the
Mayor; state their name, address and the consent calendar item number. Speakers should limit
comments to three (3) minutes.
5.1 Warrant Register for Warrants, Prepaid Checks, and Payroll Checks
Period Ending 03/04/04 / Approve / Finance Director
5.2 February 5, 2004 Regular Meeting Minutes / Approve / City Clerk
5.3 February 19, 2004 Regular Meeting Minutes / Approve / City
Clerk
5.4 Professional Service Agreement Joni B Good Goodman, Mark S.
Israel's replacement in Washington DC / Approve and
Authorize City Manager to execute agreement / City Manager
5.5 Budget Workshops FY 2004-2005 Special Meeting Date May 25,
2004 7:00-9:00 p.m.
6. MAYOR / COUNCIL MEMBER REPORTS / DISCUSSIONS
6.1 Committee and/or Agency Agendas / Receive and File / City Clerk
City Council Agenda
March 4, 2004
Paae 3 of 3
7. CLOSED SESSION
7.1 CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Subdivision (b) of Section
54956.5: One or more cases
7.2 CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representative: City Attorney
Unrepresented Employee: City Manager
8. ADJOURNMENT
If you challenge any action of the City Council in court, you may be limited to raising only those issues
you or someone else raised at the public hearing described in this notice, or in written correspondence
delivered to the City Council (c/o the City Clerk) at, or prior to, the public hearing.
CHALLENGE TO LAND USE DECISIONS: Any person seeking to challenge a decision regarding land
use made by the City Council as a result of a proceeding in which by law a hearing is required to be
given, evidence is required to be taken, and the discretion in the determination of facts is vested in the
City Council, shall be required to commence that action 90 days following the date on which the decision
of the City Council becomes final as provided in Code of Civil Procedure Section 1094.6. Please refer to
Code of Civil Procedure Section 1094.6 to determine how to calculate when a decision becomes final.
It is the intention of the City of San Jacinto to comply with the Americans with Disabilities Act (ADA) in all
respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will
need special assistance beyond what is normally provided, the City will attempt to accommodate you in
every reasonable manner. Please contact City Hall at (909) 487-7330, at least 48 hours prior to the
meeting to inform us of your particular needs and to determine if accommodation is feasible.
1. D -4..O . 00&v,44ffe Orf4saxAte, as4w4 wz*ffWIcaused69,4,6oa re
Pwe ira y a yeKda r`rid 27 4 * 4 7dwa z,?, 9004 ad zega 4a 4 Qaca.
AGENDA ITEM 3, I
March 4, 2004
TO: The Honorable Mayor and Members of the City Council
FROM: City Attorney and Special Tax Consultant
SUBJECT: Annexation of Territory into Community Facilities District No. 2003-01 for
Police and Fire Services
RECOMMENDATION:
1) Hold public hearing for public input.
2) Adopt resolution of Annexation Map showing proposed territory to be annexed into
Community Facilities District No. 2003-01.
3) Hold Special Election of qualified voters.
4) Upon affirmative vote, adopt resolution declaring the results of a special election in
the territory area to be annexed to Community Facilities District No. 2003-01.
BACKGROUND:
The City Council and Planning Commission have recently identified the need for additional
funding sources for police protection and fire protection and suppression services,
especially those services that are created by new development within the City. Over the
past several months, the City has conditioned tentative tract maps to join financing districts
for the payment of public services. Several recent development agreements have required
the property owners to cooperate in the formation of such financing districts and to join the
districts once they are formed. The City Council has taken further action to adopt an
ordinance which requires new residential developments within the City to annex into the
City's proposed police and fire services districts and new non-residential developments to
annex into both the city's proposed police and fire services financing district.
On November 6, 2003, the City Council completed the formation of the community facilities
district, the City Council by adopting the resolution of formation to form Community
Facilities District No. 2003-01, resolution calling special election for November 6, 2003, and
resolution determining election results and approve and order the recordation of the Notice
of Special Tax Lien.
Page 1 of 2
In addition, the City staff and the City Attorney's Office and prepared and mailed public
ballot packages for the election to annex into the community facilities district and levy of
special taxes to all landowners, as listed in the latest tax assessment roll of the County of
Riverside, owning parcels subject to the special tax in accordance with the proper
procedures required under the law.
Forecast Homes is developing certain real property near the boundaries of the District. As
a condition to receiving the building permits from the City, Forecast Homes must annex its
territory into the District. Forecast Homes now desires to obtain building permits and annex
such real property into the District. This is the second annexation into the district.
JUSTIFICATION:
City Council adopted the resolution of intention to annex territory into CFD 2003-01 on
February 5, 2003. Adoption of the attached resolutions and affirmative ballot process are
required to formally annex territory into Community Facilities District No. 2003-01.
BUDGETARY IMPACT:
The annexation of territory into Community Facilities District 2003-01 will have a beneficial
impact to the City's budget. It would assist in the funding of police and fire services that
would otherwise come from the City's general fund.
Page 2 of 2
STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE )ss
CITY OF SAN JACINTO )
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
JACINTO, CALIFORNIA, ADOPTING AN ANNEXTION MAP
SHOWING TERRITORY PROPOSED TO BE ANNEXED TO
COMMUNITY FACILITIES DISTRICT NO.2003-1
WHEREAS, the CITY COUNCIL of the CITY OF SAN JACINTO,
CALIFORNIA, ("City Council"), formed a Community Facilities District and certain
improvement areas therein pursuant to the terms and provisions of the "Mello -Roos
Community Facilities Act of 1982", being Chapter 2.5, Part 1, Division 2, Title 5 of the
Government Code of the State of California (the "Act"). The Community Facilities
District has been designated as COMMUNITY FACILITIES DISTRICT NO. 2003-1
(the "District"); and,
WHEREAS, the City Council desires to initiate proceedings to annex certain
property to the District; and,
WHEREAS, there has been submitted a map entitled "Annexation Map No. 2 To
Community Facilities District No. 2003-1, City Of San Jacinto, County Of Riverside,
State Of California" (the "Annexation Map") showing the territory proposed to be
annexed to the District (the "Territory").
NOW, THEREFORE, IT IS HEREBY RESOLVED, DETERMINED AND
ORDERED BY THE CITY OF SAN JACINTO, CALIFORNIA, that:
SECTION 1. The above recitals are all true and correct.
SECTION 2. The Annexation Map showing the Territory proposed to be annexed
to the District and to be subject to the levy of a special tax is hereby approved and adopted.
SECTION 3. A certificate shall be endorsed on the original and on at least one (1)
copy of Annexation Map, evidencing the date and adoption of this Resolution, and within
fifteen (15) days after the adoption of the Resolution fixing the time and place of the
hearing on the intention to annex or extent of the annexation to the District, a copy of such
map shall be filed with the correct and proper endorsements thereon with the County
Recorder, all in the manner and form provided for in Section 3111 of the Streets and
Highways Code of the State of California.
APPROVED AND ADOPTED this the 4th day of March, 2004, by the following
vote:
S:\MUM DOCS\San Jacinto\Annex No. 2\Res Approve - Annex Map No. 2.doe
Ayes:
Nays:
Absent:
Abstain:
DATED: 32004 CITY OF SAN JACINTO
Jim Ayres, Mayor
ATTEST:
Dorothy Chouinard, City Clerk
S:\MUM DOCS\San Jacinto\Annex No. 2\Res Approve - Annex Map No. 2.doc
STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE )ss
CITY OF SAN JACINTO )
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
JACINTO, CALIFORNIA, DECLARING THE RESULTS OF A SPECIAL
ELECTION IN TERRITORY AREA TO BE ANNEXED TO
COMMUNITY FACILITIES DISTRICT NO.2003-1
WHEREAS, the CITY COUNCIL of the CITY OF SAN JACINTO, CALIFORNIA
(the "City Council"), has previously undertaken proceedings to annex certain property (the
"Annexation Area") to COMMUNITY FACILITIES DISTRICT NO. 2003-1 pursuant to the
terms and provisions of the "Mello -Roos Community Facilities Act of 1982," being Chapter
2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California (the "Act")'
and
WHEREAS, this City Council did call for and order to be held an election to submit to
the qualified electors of the Annexation Area a proposition relating to the levy of special taxes
within the Annexation Area; and,
WHEREAS, at this time said election has been held and the measure voted upon and
such measure did receive the favorable 2/3's vote of the qualified electors, and this City
Council desires to declare the results of the election in accordance with the provisions of the
Elections Code of the State of California and to order that the Annexation Area be added to the
District.
NOW, THEREFORE, IT IS HEREBY RESOLVED, DETERMINED AND
ORDERED BY THE CITY COUNCIL OF THE CITY OF SAN JACINTO,
CALIFORNIA, AS FOLLOWS:
SECTION 1. The above recitals are all true and correct.
SECTION 2. This City Council hereby receives and approves the CERTIFICATE OF
ELECTION OFFICIAL AND STATEMENT OF VOTES CAST, as submitted by the City
Clerk, acting in her capacity as the Election official, said Statement setting forth the number of
votes cast in the election, the measure voted upon, and the number of votes given for and/or
against the measure voted upon. A copy of said Certificate and Statement is attached hereto,
marked Exhibit "A", referenced and so incorporated.
SECTION 3. The City Clerk is hereby directed, pursuant to the provisions of the
Elections Code of the State of California, to enter in the minutes the results of the election as
set forth in said STATEMENT OF VOTES CAST.
S:\MUM DOCS\Res Declar Election Results Annex Map No. 2.doc
1
SECTION 4. This City Council does hereby determine and declare that the Annexation
Area is now added to and becomes a part of the District. The City Council hereby further
determines that the City Council is now authorized to levy the special taxes within the
Annexation Area as approved and authorized by the qualified electors of the Annexation Area.
SAMUM DOCS\Res Declar Election Results Annex Map No. 2.doc
2
EXHIBIT "A"
CERTIFICATE OF ELECTION OFFICIAL
AND STATEMENT OF VOTES CAST
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF SAN JACINTO )
The undersigned, ELECTION OFFICIAL OF THE CITY OF SAN JACINTO,
COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, DOES HEREBY CERTIFY that
pursuant to the provisions of Section 53326 of the Government Code and Division 12,
commencing with Section 17000 of the Elections Code of the State of California, I did canvass
the returns of the votes cast at the
CITY OF SAN JACINTO
COMMUNITY FACILITIES DISTRICT NO. 2003-1
ANNEXATION MAP NO. 2
SPECIAL ELECTION
in said City, held March 4, 2004.
I FURTHER CERTIFY that this Statement of Votes Cast shows the whole number of
votes cast in said District in said City, and the whole number of votes cast for the Measure in
said District in said City, and the totals of the respective columns and the totals as shown for
the Measure are full, true and correct.
2004.
VOTES CAST ON PROPOSITION A: YES
NO
WITNESS my hand and Official Seal this day of
CITY CLERK
ELECTION OFFICIAL
CITY OF SAN JACINTO
STATE OF CALIFORNIA
S:\MUM DOCS\Res Declar Election Results Annex Map No. 2.doc
3
CERTIFICATE OF COMPLIANCE
WITH VOTER DISTRIBUTION REQUIREMENTS
COMMUNITY FACILITIES DISTRICT NO. 2003-1
ANNEXATION PROCEEDINGS
STATE OF CALIFORNIA
COUNTY OF RIVERSIDE
CITY OF SAN JACINTO
The undersigned, under penalty of perjury, CERTIFIES AS FOLLOWS:
The undersigned is now, and at all times mentioned herein was, the duly appointed, qualified and acting
CITY CLERK of the CITY OF SAN JACINTO, CALIFORNIA, and as such, accomplished the notice
requirements in connection with the above entitled Community Facilities District, as noted:
BALLOT PRESENTATION
The VOTER PACKAGE was presented to those qualified electors within the boundaries of the proposed
Annexation Territory of the above entitled Community Facilities District, appearing at the special
election, such mailing or presentation being accomplished on February 18, 2004.
EXECUTED this day ofTA0brJJ_(t/, 2004, at San Jacinto, California.
Cl Y CLERK
CITY OF SAN ACINTO
STATE OF CALIFORNIA
S:\MUM DOCS\San Jacinto\Annex No. 2\Cert of Compliance Annex Area - Voter Package.doc
CITY OF SAN JACINTO
COMMUNITY FACILITIES DISTRICT NO.2003-1
CONSENT AND WAIVER TO SHORTENING OF TIME FOR CONDUCTING
A SPECIAL ELECTION IN TERRITORY PROPOSED TO BE ANNEXED TO COMMUNITY
FACILITIES DISTRICT NO. 2003-1 THERETO AND APPOINTING AND
APPOINTMENT OF AUTHORIZED REPRESENTATIVES
TO: CITY COUNCIL
CITY OF SAN JACINTO
The undersigned PROPERTY OWNER, or representative thereof, does hereby CERTIFY under
penalty of perjury, that the following statements are all true and correct:
PROPERTY OWNER CONSENT AND WAIVER
The undersigned is the owner or the duly authorized representative of the owner or owners (the
"Owner") of that certain real property identified in Exhibit "A" attached hereto and incorporated
herein by this reference ("Owner's Property"), and is legally authorized to give the consent and
waiver contained herein as such owner or on behalf of such owner.
2. The Owner hereby represents that, to the best of the Owner's knowledge, there are no registered
voters within the Annexation Area.
3. Owner is aware of and understands the following:
A. The City conducted proceedings pursuant to the "Mello -Roos Community Facilities Act of
1982", as amended, (the "Act") to create Community Facilities District No. 2003-1 (the
"District) for the purpose of financing (a) additional police protection services, including, but
not limited to, criminal justice services, throughout the District and (b) additional fire
protection services throughout the District.
B. The City and the qualified electors of the District have previously authorized the levy by the
District of special taxes within the District pursuant to the provisions of the Act and the rate
and method of apportionment of special taxes to finance the maintenance described above.
A copy of the rate and method of apportionment for the special tax (the "Rate and Method")
is set forth in Exhibit "B" attached hereto. Owner has had a reasonable opportunity to review
and has reviewed the Rate and Method.
C. Owner's Property is proposed to be annexed to the District and is proposed to subject to the
levy of the special tax applicable to Taxable Property located in the District pursuant to the
Rate and Method.
S:\MUM DOCS\San Jacinto\Annex No. 2\Consent & Waiver Form -Annex A.doc
D. Owner has had a reasonable opportunity to review and has reviewed the Rate and Method.
E. If approved as described below, the Owner's Property will become subject to the levy of the
special tax applicable to Taxable Property located in the District pursuant to the Rate and
Method.
F. The Act requires, as a prerequisite to the levy of any special taxes on property proposed to be
annexed to the District, that the District must submit the question of whether or not to levy
such special tax to the qualified electors of the property to be annexed to the District at a
special election. The Act provides that the qualified electors shall be the voters registered to
vote within the property to be annexed to the District if at least twelve (12) persons, who
need not necessarily be the same twelve (12) persons, have been registered to vote within
such property for each of the ninety (90) days preceding the close of the public hearing held
on March 4, 2004 pertaining to the annexation of such property to the District (the
"Annexation Hearing"). Otherwise, the Act provides that the vote shall be by the landowners
of the property to be annexed to the District which will be subject to the levy of the special
tax, with each such landowner who is the owner of record at the close of the Annexation
Hearing, or the authorized representative of such owner, having one vote for each acre or
portion of an acre of land that such landowner owns within the property to be annexed to the
District.
The Act further provides that 2/3's of the votes cast on the question of whether or not to levy
the special tax must be in favor of the levy of such special tax if the levy of such special tax
is to be authorized.
G. The provisions of the Act require that prior to the special election, the City issue a resolution
declaring its intent to annex property into the District ("Resolution of Intention") which
includes, among other things, setting a place and time for a public hearing on the
establishment of the annexation not less than thirty (30) days or more than sixty (60) days
following the adoption of the Resolution of Intention.
H. The provisions of the Act require that such special election be held at least ninety (90) but
not more than one hundred eighty days (180) following the date of the adoption of the
resolution submitting the proposal to consider the authorization to levy the special taxes
pursuant to the Rate and Method on the property proposed to be annexed to CFD No. 2003-1
to the qualified electors thereof (the "Resolution of Submission"); Election Code Section
4000 provides that a special election to authorize the levy of a special tax maybe conducted
by mail if such an election is held on one of the following established mail ballot election
dates (the "Established Mailed Ballot Election Dates"): (a) the first Tuesday after the first
Monday in May of each year, (b) the first Tuesday after the first Monday in June of each
even -numbered year or (c) the last Tuesday in August of each year; provided, however, any
such special election time limit specified by the Act or requirement pertaining to the conduct
of such a special election may be waived with the unanimous consent of the qualified
electors and the concurrence of the official conducting the election. As is stated below, it is
S:\MUM DOCS\San Jacinto\Annex No. 2\Consent & Waiver Form -Annex ° doc
proposed that such special election (the "Special Election") shall be held on March 4, 2004, a
date which will be less than ninety (90) days from the date of the Annexation Hearing and
not on a date specified in Elections Code section 4000.
4. Owner has had a reasonable opportunity to consult with and to be advised by Owner's legal counsel
regarding the matters contained in this document and the exhibits hereto.
5. Owner certifies that there have been no persons residing within the Owner's Property for each of the
ninety (90) days preceding the date of this Consent and Waiver.
6. Owner desires and requests that the special election be held on March 4, 2004 or such other date as
the Owner and the City Clerk of the City (the "City Clerk"), acting as the official conducting the
election, may mutually agree, a date which may be less than ninety (90) days from the date of the
adoption of the Resolution of Submission.
7. Owner expressly consents to the conduct of the Special Election on March 4, 2004, or such other
date upon which all of the qualified electors and the City Clerk conducting the election may concur.
8. Owner expressly waives:
A. any right which Owner may have to conduct the Special Election within the time periods
specified in Government Code Section 53326;
B. any right which Owner may have to notice of the public hearing within the time periods and
in accordance with the manner specified in Government Code Section 53321;
C. any right which Owner may have to have the Special Election conducted on a date specified
in Elections Code Section 4000, as revised, effective January 1, 2004;
D. any protest, complaint or legal action of any nature whatsoever pertaining to the shortening
of all time periods pertaining to the Special Election, including but not limited to, the time
for holding the Special Election and the necessity and requirement for any newspaper
publication of the notice of the Special Election;
E. any requirement for the mailing of the ballot;
F. any requirement for the preparation of ballot arguments, rebuttal arguments and/or an
impartial analysis as to the ballot proposition set forth in Exhibit "C."
[REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK.]
S:\MUM DOCS\San Jacinto\Annex No. 2\Consent & Waiver Form-Annex;doc
PROPERTY OWNER APPOINTMENT OF AUTHORIZED REPRESENTATIVES
The owner hereby appoints
or
alternatively, as
its authorized representative to vote in the Special Election, and the owner certifies that the true and exact
signature of each alternative representative is set forth below:
Signature
(Type or Print Name of Representative)
Signature (Type or Print Name of Representative)
[REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK.]
S:\MUM DOCS\San Jacinto\Annex No. 2\Consent & Waiver Form -Annex 4doc
THIS CONSENT AND WAIVER AND APPOINTMENT OF AUTHORIZED REPRESENTATIVES was
executed this day of , 200, in , California.
(Signature)
Type or Print Name of Signor
If the person executing this document is not the Owner for which this document is being submitted but is
signing for and on behalf of the Owner, please fill in the name of the Owner on the line provided below:
(Type or print name of the Owner)
S:\MUM DOCS\San Jacinto\Annex No. Z\Consent & Waiver Form -Annex ?,doc
CITY OF SAN JACINTO
COMMUNITY FACILITIES DISTRICT NO. 2003-1
CONSENT AND WAIVER
EXHIBIT "A"
DESCRIPTION OF PROPERTY SUBJECT
TO CONSENT AND WAIVER
APN(s): 439-110-002
A-1
S:\MUM DOCS\San Jacinto\Annex No. 2\Consent & Waiver Form -Annex 2.doc
CITY OF SAN JACINTO
COMMUNITY FACILITIES DISTRICT NO.2003-1
CONSENT AND WAIVER
EXHIBIT "B"
RATE AND METHOD OF APPORTIONMENT OF SPECIAL TAX
B -]
S:\MUM DOCS\San Jacinto\Annex No. 2\Consent & Waiver Form -Annex 2.doc
SEVENTH DRAFT
RATE AND METHOD OF APPORTIONMENT FOR
COMMUNITY FACILITIES DISTRICT NO.2003-1
OF THE CITY OF SAN JACINTO
A Special Tax as hereinafter defined shall be levied on all Assessor's Parcels in Community
Facilities District No. 2003-1 of the City of San Jacinto ("CFD No. 2003-1 ") and collected each
Fiscal Year commencing in Fiscal Year 2003-2004, in an amount determined by the Council through
the application of the appropriate Special Tax for "Developed Property" as described below. All of
the real property in CFD No. 2003-1, unless exempted by law or by the provisions hereof, shall be
taxed for the purposes, to the extent and in the manner herein provided.
A. DEFINITIONS
The terms hereinafter set forth have the following meanings:
"Acre or Acreage" means the land area of an Assessor's Parcel as shown on an Assessor's
Parcel Map, or if the land area is not shown on an Assessor's Parcel Map, the land area
shown on the applicable final map, parcel map, condominium plan, or other recorded County
parcel map.
"Act" means the Mello -Roos Community Facilities Act of 1982, as amended, being Chapter
2.5, Division 2 of Title 5 of the Government Code of the State of California.
"Administrative Expenses" means the following actual or reasonably estimated costs
directly related to the administration of CFD No. 2003-1: the costs of computing the Special
Taxes and preparing the annual Special Tax collection schedules (whether by the City or
designee thereof or both); the costs of collecting the Special Taxes (whether by the County
or otherwise); the costs to the City, CFD No. 2003-1 or any designee thereof of complying
with City or CFD No. 2003-1 disclosure requirements; the costs associated with responding
to public inquiries regarding the Special Taxes; the costs of the City, CFD No. 2003-1 or any
designee thereof related to an appeal of the Special Tax; and the City's annual administration
fees and third party expenses. Administrative Expenses shall also include amounts estimated
or advanced by the City or CFD No. 2003-1 for any other administrative purposes of CFD
No. 2003-1, including attorney's fees and other costs related to commencing and pursuing to
completion any foreclosure of delinquent Special Taxes.
"Apartment Property" means any Assessor's Parcel of Residential Property that consists of
a building or buildings comprised of attached residential units available for rental, but not
purchase, by the general public and under common management.
"Assessor's Parcel Map" means an official map of the Assessor of the County designating
parcels by Assessor's Parcel number.
"CFD Administrator" means an official of the City, or designee thereof, responsible for
calculating the Special Tax Requirement and providing for the levy and collection of the
Special Taxes.
"CFD No. 2003-1" means Community Facilities District No. 2003-1 of the City.
"City" means the City of San Jacinto.
"Consumer Price Index" means the Consumer Price Index published by the U.S. Bureau of
Labor Statistics for "All Urban Consumers" in the Los Angeles - Anaheim - Riverside Area,
measured as of the month of December in the calendar year which ends in the previous
Fiscal Year. In the event this index ceases to be published, the Consumer Price Index shall
be another index as determined by the CFD Administrator that is reasonably comparable to
the Consumer Price Index for the City of Los Angeles.
"Council" means the City Council of the City, acting as the legislative body of CFD No.
2003-1.
"County" means the County of Riverside.
"Developed Property" means, for each Fiscal Year, all Taxable Property for which a
building permit for new construction was issued after March 1, 2003 and as of March 1 of
the previous Fiscal Year.
"Fiscal Year" means the period starting July 1 and ending on the following June 30.
"Floor Area" for any Non -Residential Property means the total square footage of the
building(s) located on such property, measured from outside wall to outside wall, exclusive
of overhangs, porches, patios, carports, or similar spaces attached to the building but
generally open on at least two sides. The determination of Floor Area shall be made by
reference to the building permits) issued for such Assessor's Parcel.
"Land Use Class" means any of the classes listed in Table 1 and Table 2.
"Maximum Special Tax" means the Maximum Special Tax A and/or Maximum Special
Tax B, as applicable.
"Maximum Special Tax A" means the Maximum Special Tax A, determined in accordance
with Section C.1 below, that can be levied in any Fiscal Year on any Assessor's Parcel.
"Maximum Special Tax B" means the Maximum Special Tax B. determined in accordance
with Section C.2 below, that can be levied in any Fiscal Year on any Assessor's Parcel.
"Non -Residential Property" means all Assessor's Parcels of Developed Property for which
a building permit(s) was issued for a non-residential use.
On, of San Jacinto nrinhar 3. 2003
"Non -Retail Comm ercial/Industrial Property" means all Assessor's Parcels of Non -
Residential Property that are not Retail Commercial Property.
"Property Owner Association Property" means, for each Fiscal Year, any Assessor's
Parcel within the boundaries of CFD No. 2003-1 that was owned by or irrevocably offered
for dedication to a property owner association, including any master or sub -association, as of
January 1 of the previous Fiscal Year.
"Proportionately" means that the ratio of the actual Special Tax levy to the Maximum
Special Tax is equal for all Assessor's Parcels of Developed Property.
"Public Property" means, for each Fiscal Year, (i) any property within the boundaries of
CFD No. 2003-1 that was owned by or irrevocably offered for dedication to the federal
government, the State, the City or any other public agency as of January 1 of the previous
Fiscal Year; provided however that any property leased by a public agency to a private entity
and subject to taxation under Section 53340.1 of the Act shall be taxed and classified in
accordance with its use; or (ii) any property within the boundaries of CFD No. 2003-1 that
was encumbered, as of January 1 of the previous Fiscal Year, by an unmanned utility
easement making impractical its utilization for other than the purpose set forth in the
easement.
"Residential Property" means all Assessor's Parcels of Developed Property for which a
building permit has been issued for purposes of constructing one or more residential
dwelling units.
"Retail Commercial Property" means all Assessor's Parcels of Non -Residential Property
for which the building permit was issued or which is being used primarily for a retail sales
tax generating use, as determined by the CFD Administrator.
"Single Family Property" means all Assessor's Parcels of Residential Property for which
building permits have been issued for detached residential units, excluding Apartment
Property.
"Special Tax" means the Special Tax A and/or Special Tax B, as applicable.
"Special Tax A" means the annual special tax to be levied in each Fiscal Year on each
Assessor's Parcel of Developed Property to fund the Special Tax Requirement.
"Special Tax B" means the one-time Special Tax which is paid directly to the City at the
time a building permit for new construction is issued for an Assessor's Parcel.
"Special Tax Requirement" means that amount required in any Fiscal Year for CFD No.
2003-1 to: (i) pay for fire protection and suppression services (ii) pay for police protection
services (iii) pay Administrative Expenses; less (iv) a credit for funds available to reduce the
annual Special Tax levy, as determined by the CFD Administrator.
r:. , -r r,... 1...... nrtnhar 3 M03
"State" means the State of California.
"Taxable Property" means all of the Assessor's Parcels within the boundaries of CFD No.
2003-1 which are not exempt from the Special Tax pursuant to law or Section E below.
"Undeveloped Property" means, for each Fiscal Year, all Taxable Property not classified
as Developed Property.
B. ASSIGNMENT TO LAND USE CATEGORIES
Each Fiscal Year, all Taxable Property within CFD No. 2003-1 shall be classified as
Developed Property or Undeveloped Property and shall be subject to Special Taxes in
accordance with the rate and method of apportionment determined pursuant to Section C.
Residential Property shall be assigned to Land Use Classes l and 2 based on the type of
structure located on the Assessor's Parcel. Non -Residential Property shall be assigned to
Land Use Classes 3 and 4 based upon the type of structure located on the Assessor's Parcel.
C. MAXIMUM SPECIAL TAX RATE
1. Special Tax A
The Special Tax A is an annual Special Tax that shall be levied on Developed
Property to fund the Special Tax Requirement.
a. Developed Property
(i) Maximum Special Tax
The Maximum Special Tax A for Fiscal Year 2003-2004 for each
Land Use Class is shown below in Table 1. There shall be no Special
Tax Levied on Retail Commercial Property.
f-;1v nr_Qnn In. -him "f-tnhar a ?nn;
TABLE 1
Maximum Special Tax A for Developed Property
For Fiscal Year 2003-2004
Community Facilities District No. 2003-1
Land Use Class
Description
Maximum Special Tax A
I
Single Family Property
$350 per unit
2
Apartment Property
$262.50 per unit
3
Non -Retail
Commercial/Industrial Property
$0.1 l9 per SF of Floor Area
4
Retail Commercial Property
$0 per SF of Floor Area
(ii) Increase in the Maximum Special Tax
On each July 1, commencing on July 1, 2004, the Maximum Special
Tax A shall be increased based on the percentage change in the
Consumer Price Index with a maximum annual increase of six
percent (6%) and a minimum annual increase of two percent (2%).
(iii) Multiple Land Use Classes
In some instances an Assessor's Parcel of Developed Property may
contain more than one Land Use Class. The Maximum Special Tax
that can be levied on an Assessor's Parcel shall be the sum of the
Maximum Special Taxes that can be levied for all Land Use Classes
located on that Assessor's Parcel.
b. Undeveloped Property
No Special Tax shall be levied on Undeveloped Property.
r ;.,. ,,r c ,,, nrynhar 3_ NUM
2. Special Tax B
The Special Tax B is a one-time Special Tax that shall be paid directly to the City at
the time a building permit for new construction is issued for an Assessor's Parcel.
a. Maximum Special Tax
The Maximum Special Tax B for Fiscal Year 2003-2004 for each Land Use
Class is shown below in Table 2. There shall be no Special Tax Levied on
Retail Commercial Property.
TABLE 2
Maximum Special Tax B
For Fiscal Year 2003-2004
Community Facilities District No. 2003-1
Land Use Class
Description
Maximum Special Tax B
I
Single Family Property
$600 per unit
2
Apartment Property
$450 per unit
3
Non -Retail
Commercial/Industrial
Property
$0.204 per SF of Floor Area
4
Retail Commercial Property
$0 per SF of Floor Area
b. Increase in the Maximum Special Tax
On each July 1, commencing on July I , 2004, the Maximum Special Tax B
shall be increased based on the percentage change in the Consumer Price
Index with a maximum annual increase of six percent (6%) and a minimum
annual increase of two percent (2%).
D. METHOD OF APPORTIONMENT OF THE SPECIAL TAX
1. Special Tax A
Commencing with Fiscal Year 2003-2004 and for each following Fiscal Year, the
Council shall determine the Special Tax Requirement. The Council shall levy the
Special Tax A until the amount of Special Taxes equals the Special Tax
Requirement.
City of San Jacinto oetoher 3. 2003
The Special Tax A shall be levied Proportionately on each Assessor's Parcel of
Developed Property at up to 100% of the applicable Maximum Special Tax A as
needed to satisfy the Special Tax Requirement.
Notwithstanding the above, under no circumstances will the Special Tax A levied
against any Assessor's Parcel of Residential Property for which an occupancy permit
for private residential use has been issued be increased by more than ten percent as a
consequence of delinquency or default by the owner of any other Assessor's Parcel
within CFD No. 2003-1.
2. Special Tax B
Commencing with Fiscal Year 2003-04 and for each following Fiscal Year, the
Council shall levy the Special Tax B on each Assessor's Parcel that is subject to the
Special Tax B at 100% of the applicable Maximum Special Tax B.
E. EXEMPTIONS
No Special Tax shall be levied on Property Owner Association Property or Public Property.
However, should an Assessor's Parcel no longer be classified as Property Owner Association
Property or Public Property, its tax-exempt status will be revoked.
F. APPEALS AND INTERPRETATIONS
Any landowner or resident may file a written appeal of the Special Tax on his/her property
with the CFD Administrator, provided that the appellant is current in his/her payments of
Special Taxes. During the pendency of an appeal, all Special Taxes previously levied must
be paid on or before the payment date established when the leery was made. The appeal must
specify the reasons why the appellant claims the Special Tax is in error. The CFD
Administrator shall review the appeal, meet with the appellant if the CFD Administrator
deems necessary, and advise the appellant of its determination. If the CFD Administrator
agrees with the appellant, the CFD Administrator shall eliminate or reduce the Special Tax
on the appellant's property and/or provide a refund to the appellant. If the CFD
Administrator disagrees with the appellant and the appellant is dissatisfied with the
determination, the appellant then has 30 days in which to appeal to the Council by filing a
written notice of appeal with the City Clerk, provided that the appellant is current in his/her
payments of Special Taxes. The second appeal must specify the reasons for its disagreement
with the CFD Administrator's determination.
Interpretations may be made by the Council by ordinance or resolution for purposes of
clarifying any vagueness or ambiguity in this Rate and Method of Apportionment.
!':. -.1' Q.... 1. ;..to nr>nhvr 3. 2003
G. MANNER OF COLLECTION
The Special Tax A shall be collected in the same manner and at the same time as ordinary ad
valorem property taxes; provided, however, that CFD No. 2003-1 may directly bill the
Special Tax A, may collect Special Taxes at a different time or in a different manner if
necessary to meet its financial obligations, and may covenant to foreclose and may actually
foreclose on delinquent Assessor's Parcels as permitted by the Act. The Special Tax B shall
be paid directly to the City.
H. TERM OF SPECIAL TAX
The Special Tax A and Special Tax B shall be levied as long as necessary to meet the
Special Tax Requirement.
KAClients2\San .lacinto\Melloftlice&Fire CFD\RMA\servicesnna7.doc
Citp of San Jacinto October 3. 2003
CITY OF SAN JACINTO
COMMUNITY FACILITIES DISTRICT NO.2003-1
CONSENT AND WAIVER
EXHIBIT "C"
BALLOT MEASURE
Shall Community Facilities District No. 2003-1 of the City of San Jacinto be authorized to
levy special taxes, subject to the accountability measures set forth in Resolution No. 2476,
within the territory identified in Annexation Map No. 2 to such district pursuant to the rate
and method of apportionment of special taxes (the "Rate and Method") set forth in such
resolution for the purpose of financing the Special Tax Requirement as defined in the Rate
and Method?
C-1
S:\MUM DOCS\San Jacinto\Annex No. 2\Consent & Waiver Form -Annex 2.doc
CITY OF SAN JACINTO
COMMUNITY FACILITIES DISTRICT NO.2003-1
SPECIAL ELECTION
March 4, 2004
VOTER IDENTIFICATION CERTIFICATION
Name of Landowner:
Address of Landowner:
(Please print or type)
(Please print or type)
The undersigned hereby declares under penalty of perjury as follows:
I am the owner of record or the authorized representative of the landowner entitled to vote and is
the person whose name appears below on this voter identification certificate.
NAME OF VOTER:
ADDRESS OF VOTER:
(Please print or type)
(Please print or type)
This declaration was executed on , 2004, at San Jacinto, California.
SIGNATURE
OF VOTER:
FAILURE TO COMPLETE THE ABOVE INFORMATION COULD INVALIDATE YOUR
BALLOT.
S:\MUM DOCS\San Jacinto\Annex No. 2\Voter ID Cert - No. 2 - annex area.doc
CITY OF SAN JACINTO
COMMUNITY FACILITIES DISTRICT NO.2003-1
SPECIAL ELECTION
March 4, 2004
VOTER IDENTIFICATION CERTIFICATION
Name of Landowner: ,/jJ [V 0 c'r e e L ! ' 'W c w S LL P
(Please print or type)
Address of Landowner: S �5 C'. Sc��'e- -P-
t J- ( _
(Please prin r type)
The undersigned hereby declares under penalty of perjury as follows:
I am the owner of record or the authorized representative of the landowner entitled to vote and is
the person whose name appears below on this vo er identification certificate.
NAME OF VOTER:
(Please print or type)'
ADDRESS OF VOTER: Lh 3 �( ,7 LL 6 0 -e-
I ►� L"P'- q ;)- s I
(Please print or type)
ar-Tvx f I''
This declaration was executed on 421)- �)k-,2004, at San Jacinto, California.
SIGNATU
OF VOTER:
FAILURE TO COMPLETE THE ABOVE INFORMATION COULD INVALIDATE YOUR
BALLOT.
S:\MUM DOCS\San Jacinto\Annex No. 2\Voter ID Cert - No. 2 - annex area.doc
Improvement Area No. 2 - Annexation Proceedings
OFFICIAL BALLOT
SPECIAL ELECTION
MARCH 4, 2004
NUMBER OF VOTES ENTITLED TO BE CAST: 4
CITY OF SAN JACINTO
COMMUNITY FACILITIES DISTRICT NO.2003-1
INSTRUCTIONS TO VOTERS
To vote on any measure, mark a cross (+) in the voting square after the word "YES" or after the
word "NO". All marks, except the cross (+) are forbidden. All marks or erasures are forbidden
and make the ballot void. If you tear or deface this ballot, notify the City Clerk to obtain a
second ballot.
PROPOSITION A
Shall Community Facilities District No. 2003-1 of the City of San Jacinto be authorized
to levy special taxes, subject to the accountability measures set forth in Resolution No.
2476, within the territory identified in Annexation Map No. 2 to such district therein
pursuant to the rate and method of apportionment of special taxes (the "Rate and
Method") set forth in such resolution for the purpose of financing the Special Tax
Requirement as defined in the Rate and Method?
1r
NO ❑
For particulars as to the rate and method of apportionment, see Resolution No. 2476
1 of 1
S:\MUM DOCS\San Jacinto\Annex No. 2\Ballot - Annex No. 2.doc
AGENDA ITEM 4,(
March 4, 2004
TO: The Honorable Mayor and City Council
FROM: Bernie Simon, Finance Director
SUBJECT: FY 2003-04 Mid -Year Budget Adjustments
RECOMMENDATION:
By motion;
Authorize changes in Estimated Revenues in City Budget in the
amount of $1,445,690 and appropriate additional expenditures of
$1,117,202, as per the attached schedules.
BACKGROUND:
In a separate report last month, Council was provided the unaudited revenues,
expenditures and fund balances recorded through December 31, 2003 and
compared against the prior years' results and the FY 2003-04 Budget. Overall,
the City and RDA is within budget.
Staff is requesting Council to authorize changes in the FY 2003-04 Budget. Only
needed items are being brought forward along with Council directed expenditures
or previously approved items, such as the MOU agreements ($239,000) with the
bargaining units.
Revenue adjustments consist of budget corrections and the recording of
unanticipated revenues received or changes in revenue estimates. Expenditure
changes are due to unexpected conditions, are necessary and are covered by
anticipated revenue increases over and above any budget increases.
Majority of the changes involve increased building, planning and engineering fee
revenue of approximately $770,000 and the resulting additional costs of providing
the service. A Special District Department is proposed at a cost of $87,500 which
is to be fully funded by reimbursements from developers and a fee which will be
proposed at a later date.
City Manager:
Finance Director:
The Manager does not recommend expenditure of General Fund money for the
Warwick Ave block wall at this time.
If the proposed changes are made, there would be a projected total available
General Fund Balance of $1.2 Million and $2.4 Million General Fund Balance
overall at the end of FY 2003-04. The decrease is expected as the City deficit
spends this FY.
JUSTIFICATION:
All midyear expenditure adjustments are necessary and anticipated revenues are
above and beyond any budget increases.
Budgetary Impact
Increase in revenues and appropriations as indicated in Schedule of Adjustments
By Fund.
ATTACHMENTS:
Schedule of Adjustments By Fund
Mid Year Budget Adjustment Summary by Fund
List of Proposed Mid -Year Adjustments
FY 2003-04 Budget Adjustments approved to date
2
City of San Jacinto
Proposed Mid Year Budget Adjustments
Schedule of Adjustments By Fund
FY 2003-04
City Funds
$Revenues
$Expenditures
General Fund
809,900
691,214
Measure A Fund
12,600
Traffic Congestion
27,500
Flood Control
548,290
Water Fund
50,331
Sewer Fund
7,415
CSA 152
6,667
Solid Waste
1,500
CFD#2 Capital Proj
232,475
Special District
87,500
87,500
Total City Funds 1,446,690
RDAFUNDS
$Revenues
SJ RDA LM
SJ RDA Cap. Fund 265,730
SJ RDA Debt Fund
Total RDA Funds 265,730
Total All FUNDS
Total
$Revenues
1,711,420
1,117, 202
$Expenditures
1,667
38,999
265,730
306,396
$Expenditures
1,423,598
City of San Jacinto
Budget Reconciliation: Projected Available Fund Balances Based on Budget Adjustments for Fiscal Year 2003-2004
Beginning Projected
Available Original Adopted Budget Budget Adjustments MID YEAR Budget Adj. Available
Fund/Equity Fiscal Year Ended 06/30/04 Fiscal Year Ended 06/30/04 Fiscal Year Ended 06/30/04 Fund/Equity
# Fund 7/1/2003 Revenue Expenditures Revenue Expenditures Revenue Expenditures 06/30/04
10
General Fund, Unreserved
2,876,590
8,154,940
9,788,378
- 157,442
809,900
691,214
1,204,396
10
GF Reserved: Encumbrances
-
-
-
-
10
GF Reserved: Contingency
500,000
-
-
500,000
10
GF Reserved: Equipment Replacement
279,562
-
-
279,562
10
GF Reserved: Continuing Appropriations
451,257
-
-
451,257
10
Total General Fund
4,107,409
8,154,940
9,788,378
- 157,442
809,900
691,214
2,435,215
18
Workers' Com ensation
864,265
231,000
226,000
- -
-
-
869,265
19
Unemployment Insurance
18,809
19,015
18,725
-
-
-
19,099
20
Liability Insurance
138,009
290,000
270,000
-
-
(118,009
21
Gas Tax
-
541,175
574,253
-
-
-
33,078)
22
Measure
951,067
1,477,000
2,214,944
- 265,000
-
12,600
64,477
22
Measure A - RCTC Loan
570,242
-
570,242
- -
-
-
-
23
AB 2928 Traffic Congestion
65,757
-
- 38,259
-
27,500
2)
24
Traffic Safety
325,325
69,000
75,753
- 60,000
-
258,572
25
LLPD #1
150,233
1,040,700
660,935
-
-
-
229,532
26
LLPD #2 Annexation Setup
-
65,000
50,000
-
-
-
15,000
28
Park Development
401,599
106,500
297,636
-
-
210,463
29
CDBG
-
534,311
534,311
- -
-
-
30
SB 821 /Article 3/ Sec 99234
3,331
-
75,000 75,000
-
3,331
32
Parkway Development
245,797
3,000
100,611
- -
-
-
148,186
33
CFD # 2003-1 Police/Fire District
46,201
-
40,000
- -
-
6,201
35
CFD # 1 Safety
187
-
-
- -
-
187
36
CFD # 2 Safety
-
- -
-
-
37
CFD # 3 Safety
3,934
-
-
-
-
3,934
38
Underground Utility
325,471
5,000
- -
-
-
330,471
39
Flood Control
1,728,365
340,000
1,296,037
- 47,500
548,290
-
1,273,118
41
Traffic Si nalization
162,746
60,000
111
- -
-
-
222,635
42
AD 87-1 Debt Service
(406,946)
31,250
166,325
-
-
-
542,021)
43
AD 94-1 Debt Service
139,521
72,000
95,677
-
-
115,844
45
CFD # 2002-1 Debt Service
-
1,760,302
1,760,302
- -
-
-
-
46
CFD # 2 Debt Service
557,812
966,155
966,153
- -
-
-
557,814
50
Water Enterprise
(1,348,192)
2,257,000
2,449,299
- -
-
50,331
1,590,822
51
Water Capital: 1993 Bond
259,797
50,000
-
-
-
-
309,797
52
Water Capital: 1997 Bond
1,550,7271
15,662
1,718,959
- -
-
-
(152,570
54
Water Infrastructure Project
(9,032)1
1,877,387
1,877,387
- -
-=
(9,032)
BudgetRec MY 2004 - Projected Fund Balances - Bud - Printed: 2/272004 at 4:13 PM - Page 1 of 2
City of San Jacinto
Budget Reconciliation: Projected Available Fund Balances Based on Budget Adjustments for Fiscal Year 2003-2004
Beginning Projected
Available Original Adopted Budget Budget Adjustments MID YEAR Budget Adj. Available
Fund/Equity Fiscal Year Ended 06/30/04 Fiscal Year Ended 06/30/04 Fiscal Year Ended 06/30/04 Fund/Equity
Fund 7/1/2003 Revenue Expenditures Revenue Expenditures Revenue Expenditures 06/30/04
55
Sewer Enterprise
129,772
250,000
266,493
-
-
7,415
153,680
56
CSA 152
156,786
43,000
97,227
- -
-
6,667
95,892
58
Local Law Enforcement Block Grant
-
17,600
18,000
- -
-
(400
59
Solid Waste Enterprise
132,909
893,000
870,366
-
-
1,500
111,775
60
Law Enforcement Tech. Grant
-
56,653
- -
-
-
56,653)
61
Asset Forfeiture/Seizure
-
- -
-
-
-
62
1/2% Sales Tax
62,223
139,200
135,000
-
-
-
66,423
63
Air Quality Improvement
47,097
27,700
21,509
- -
-
53,288
64
AB 3229 COPS Grant
21,248
100,100
14,440
- 100,000
-
6,908
67
Fire Mitigation
899,774
215,000
15,558
-
-
1,099,216
74
Car Pool Mitigation
156,737
36,000
- -
-
-
192,737
75
Local Transportation
32,374
25,100
40,000
-
-
-
17,474
76
Regional Transportation
53,093
40,000
60,000
- -
-
-
33,093
77
Public Building - Dev Fees
5,772
5,025
-
- -
-
10,797
80
CFD # 2 Capital
833,229
30,000
572,525
-
-
232,475
58,229
91
RDA Soboba Project
177,308
201,500
-
- -
-
24,192
92
RDA Soboba Debt Service
127,319
280,000
387,519
-
-
-
19,800
94
RDA Soboba Low -Mod Housing
117,802
67,300
20,193
- -
-
-
164,909
96
RDA San Jacinto Project
148,620
310,000
407,110
- -
265,730
38,999
18,999
97
RDA San Jacinto Debt Service
183,873
1,475,000
1,345,314
-
-
265,730
47,829
99
RDA San Jacinto Low -Mod Housing
1,118,532
397,200
1,227,805
-
-
1,667
286,260
102
Special District Admistration
-
-
- -
87,500
87,500
-
105
Code Enforcement
37,069
50,000
50,000
-
-
-
37,069
200
CFD #2003-2 Sewer Lift Station
-
-
-
-
-
-
-
301
LLPD2: State/Chase/Sa ecrest
-
102,645 102,645
-
-
-
302
LLPD2: Washington/Meridian
-
-
-
12,540 12,540
-
-
13,540,269
24,569,122
31,357,750
190,185 858,386
1,711,420
1,423,598
6,371,262
BudgetRec MY 2004 - Projected Fund Balances - Bud - Printed: 2272004 at 4:13 PM - Page 2 of 2
Z
1100
1110
1111
1200
1210
1400
1410
1700
1701
2500
2510
3100
3130
3150
3200
3300
3310
3320
3330
4100
4150
4200
6100
6500
7100
7400
8400
9200
City of San Jacinto
Budget Reconciliation: Projected Available General Fund Balance for Fiscal Year 2003-2004
Beginning Projected
Available Original Adopted Budget Budget Adjustments Original + Adjustments Available
Fund/Equity Fiscal Year Ended 06/30/04 Fiscal Year Ended 06/30/04 Fiscal Year Ended 06/30/04 Fund/Equity
Fund 7/1/2003 Revenue Expenditures Revenue Expenditures Revenue Expenditures 06/30/04
City Council
49,925
49,925
City Clerk
96,115
13,567
109,682
Legal Services
410,000
62,500
472.500
City Manager
133,049
5,000
138,049
Personnel
54,179
2,667
56,846
Finance
450,260
14,082
464,342
Treasurer
4,345
4,345
Planning
765,973
6,917
772,890
Business License
28,813
1,667
30,480
Non -Departmental
683,135
110,000
793,135
Special Events
22,500
22,500
Police Department
4,045,005
118,514
4,163,519
Emergency Operations Ctr
7,661
7,661
DARE
2,344
2,344
Fire
1,024,157
1,024,157
Building and Safety
669,677
212.332
882,009
ADA Compliance
-
-
Code Enforcement
35,102
3,167
38,269
GIS
28,655
1,667
30,322
Engineering Admin
232,406
181,333
413,739
Streets
131,663
93,332
224,995
PW Admin
127,306
6,662
133,968
Museum
7,988
1,000
8,988
Estudillo Mansion
251,781
251,781
General Fund Parks
416,627
10,916
427,543
Community Center
77,119
3,333
80,452
Swimming Pool
32,593
32,593
Equipment Replacement
-
Revenues
8,154,940 -
809,900
8,964,840
2,876,590
8,154,940 9,788,378
809,900 848,656
8,964,840 10,637,034
1,204,396
BudgetRec MY 2004 - Budget Adjustments - General FD - Printed: 2/27/2004 at 5:01 PM - Page 1 of 1
CITY OF SAN JACINTO
PROPOSED MID YEAR BUDGET ADJUSTMENTS
FISCAL YEAR 20003-2004
Meeting Agenda
Date Item Account Amount Description
Budget Adjustments - Expenditures
Fund
Distribution
BA General Meas. A AB 2928 Park Dev Flood Conti Water Sewer CSA 152
No. 010 022 023 028 039 050 055 056
03/05/04
080-0000-450-4001
$232,475
Rancho San Jacinto CFD#2 Project Funds
Incr 0
03/05/04
096-0000-450-4001
20,000
Virginia Lee roof repair and dust fitter devices
Incr 0
03/05/04
096-0000-450-)om
11,000
Various RDA- SJ Project Expend. Increases
Incr 0
03/05/04
097-0000-450-5011
265,730
Transfer Funds From SJ IDS to SJ Project Funds
Incr 0
03/05/04
010-1700-410-xxxx
1,250
Increase Planning Expenditures - Various
Incr 0
03/05/04
010-2500-425-4001
12,500
Temp HlYs and then Purch Network Storage Drive
New 0
03/05/04
010-3300-410-1004
75,000
Building Dept. - add (2) contract inspectors
Incr 0
03/05/04
010-3300-410-4045
30,000
Accela licenses, and maintenance
New 0
03/05/04
010-3300-410-4045
21,000
Purchase micro film reader,furniture and other
New 0
03/05/04
010-3300-410-3090
75,000
Increase in contract plan checking costs
Incre 0
03/05/04
010-3120-411-2110
1,500
Code Enforcement mailings
Add 0
03/05/04
050-9000-450-3330
25,000
Booster Pump R&R - Water Enterprise
Add 0
03/05/04
0564150-4503330
5,000
Sweeper truck parts and repair
Add 0
03/05/04
xxx-xxxx-xxx-1001
239,143
One -time bonus in -lieu of COLA to Bargaining Units
Add 0
03/05/04
010-6100-425-3310
1,000
Museum Building R&M costs incurred
Add 0
03/05/04
010-4200-450-3090
180,000
Public Works Engineering Contracts- 75% of Receipts Incr 0
03/05/04
023-4150-450-4001
27,500
Traffic Congestion Proj Funds that must be spent
Add 0
03/05/04
102-1400500-xxxx
87,500
Establish Special District Department with Contractor
New 0
03/05/04
010-7100-411-4001
-
Warwick Street Block Wall
0
03/05/04
xxx-xxx-xxxx-xxxx
100,400
Continuing Appropriations - Various not in curr budget incr 0
03/05/04
022-4150410-4001
12,600
Cost of Additional Speed and Traffic Reports
Add 0
0
Total Expenditures
1,423,598
Total Expenditures
Budget Adjustments - Revenues
03/05/04
010-0000-303-0221
400,000
Construction Permits - (increase estimate)
Incre
03/05/04
010-0000-308-0611
30,000
Contractors License Check
Incre
03/05/04
010-0000-303-0221
100,000
Plan Checking Fees -(increase estimate)
Incre
03/05/04
010-0000-303-3094
40,000
Public Works Inspections -(increase estimate) 100%
Incre
03/05/04
010-0000-303-0240
200,000
Public Works Permits -(increase estimate) 100%
Incre
03/05/04
039-0000-307-0512
548,290
County Reimbursement for Webb Assoc.
Add
03/05/04
102-0000-000-0000
87,500
Estimated Rev/Cost Reimb Establish Special District C
New
03/05/04
010-0000-000-0001
39,900
Development Agreement Fees (increase to actual)
Incre
03/05/04
096-0000-000-5011
265,730
Transfer in Funds from SJ Debt Serv. To SJ RDA Proj.
Add
Total Revenues
1,711,420
Total Revenues
-441 FY 03-04 Mid Year Adis.
1
1,250
12,500
75,000
30,000
21,000
75,000
1,500
193,564
1,000
180,000
27.500
100,400
25,000
5,000
25,331 7,415 1,667
12,600
691,214 12,600 27,500 50,331 7,415 6,667
400,000
30,000
100,000
40,000
200,000
548,290
39,900
809,900 548,290
CITY OF SAN JACINTO
PROPOSED MID YEAR BUDGET ADJUSTMENTS
FISCAL YEAR 20003-2004
Meeting
Agenda
Date
Item Account
Amount
Description
Budget Adjustments - Expenditures
03/05/04
080-0000-450-4001
$232,475
Rancho San Jacinto CFD#2 Project Funds
Incr
03/05/04
096-0000-450-4001
20,000
Virginia Lee roof repair and dust filter devices
Incr
03/05/04
096-0000-450-xxxx
11,000
Various RDA- SJ Project Expend. Increases
Incr
03/05/04
097-0000-450-5011
265,730
Transfer Funds From SJ IDS to SJ Project Funds
Incr
03/05/04
010-1700-410-xxxx
1,250
Increase Planning Expenditures - Various
Incr
03/05/04
010-2500-425-4001
12,500
Temp HD's and then Purch Network Storage Drive
New
03/05/04
010-3300-410-1004
75,000
Building Dept. - add (2) contract inspectors
Incr
03/05/04
010-3300-410-4045
30,000
Accela licenses, and maintenance
New
03/05/04
010-3300-410-4045
21,000
Purchase micro film reader,furniture and other
New
03/05/04
010-3300-410-3090
75,000
Increase in contract plan checking costs
Incre
03/05/04
010-3120-411-2110
1,500
Code Enforcement mailings
Add
03/05/04
050-9000-450-3330
25,000
Booster Pump R&R - Water Enterprise
Add
03/05/04
056-4150-450-3330
5,000
Sweeper truck parts and repair
Add
03/05/04
xxx-xxxx-xxx-1001
239,143
One -time bonus in -lieu of COLA to Bargaining Units
Add
03/05/04
010-6100-425-3310
1,000
Museum Building R&M costs incurred
Add
03/05/04
010-4200-450-3090
180,000
Public Works Engineering Contracts- 75% of Receipts Incr
03/05/04
023-4150-450-4001
27,500
Traffic Congestion Proj Funds that must be spent
Add
03/05/04
102-1400-500-)o=
87,500
Establish Special District Department with Contractor
New
03/05/04
010-7100-411-4001
-
Warwick Street Block Wall
03/05/04
xxx-xxx-xxxx-xxxx
100,400
Continuing Appropriations - Various not in curr budget incr
03/05/04
022-4150-410-4001
12,600
Cost of Additional Speed and Traffic Reports
Add
Total Expenditures
1,423,598
Total Expenditures
Budget Adjustments - Revenues
03/05/04
010-0000-303-0221
400,000
Construction Permits - (increase estimate)
Incre
03/05/04
010-0000-308-0611
30,000
Contractors License Check
Incre
03/05/04
010-0000-303-0221
100,000
Plan Checking Fees -(increase estimate)
Incre
03/05/04
010-0000-303-3094
40,000
Public Works Inspections -(increase estimate) 100%
Incre
03/05/04
010-0000-303-0240
200,000
Public Works Permits -(increase estimate) 100%
Incre
03/05/04
039-0000-307-0512
548,290
County Reimbursement for Webb Assoc.
Add
03/05/04
102-0000-000-0000
87,500
Estimated Rev/Cost Reimb Establish Special District C
New
03/05/04
010-0000-000-0001
39,900
Development Agreement Fees (increase to actual)
Incre
03/05/04
096-0000-000-5011
265,730
Transfer in Funds from SJ Debt Serv. To SJ RDA Proj.
Add
Total Revenues
1,711.420
Total Revenues
BA Trash CFD#2 Proj. Sj RDA Sj Debt SJ LM Spec Dist. LLPD#2
No. 059 080 096 097 099 102 105
00FY 03-04 Mid Year Adjs.
2
232,475
20,000
11.000
265,730
1,500 7,999 1,667
87,500
1,500 232,475 38,999 265,730 1,667 87,500
87,500
265,730
265,730 87,500 -
City of San Jacinto
RDA of the City of San Jacinto
Overall
Mid Year Budget Adjustments FY 2003-2004
Revenue
1 Construction Permits
$400,000 additional Increase estimated permits to be received this FY.
2 Contractors License Check
$ 30,000 additional Increase due to increase in estimated permits
to be received this FY.
3 Plan Checking Fees
$ 100,000 additional Increase due to increase in estimated permits
to be received this FY.
4 Public Works Inspection Fees
$ 40,000 additional Increase due to increase in estimated permits
to be received this FY. 75% to be paid to contractors.
5 Planning Department - General Fund (010-1700)
$ 200,000 additional Increase due to increase in estimated permits
to be received this FY. 75% to be paid to contractors.
6 Reimb to Flood Control Fund
$ 548,290 New Record anticipated County reimbursement for
Webb Assoc. as estimated revenue for FY 2003-04
$ 87,500 7 Special District Cost Reimb.
Reimbursements from Developers for
CFD, AD and LLPD admin costs plus reimbursements
from a fee to be developed.
$
39,900
$
265,730
$
1,711,420
8 Developer Fee Agreement
New Adjust Estimated Revenue to actual
received through 2/2004.
9 Transfer In from RDA SJ Debt Service Fund
New Transfer In SJ RDA Debt Service Fund to SJ RDA
Capital Project Fund to pay expenditures.
9
City of San Jacinto
RDA of the City of San Jacinto
Overall
Mid Year Budget Adjustments FY 2003-2004
Expenditures
1 CFD #2 Capital Project Fund (080) Public Works - Parks
$232,475 additional $572,525 currently budgeted on various Rancho San Jacinto
& Adj CFD#2 facilities improvements. An additional $232,475
was approved based on a recommendation of the
LLMD Committee and the Council. Projects will be
adjusted in accordance to the recommendations.
2 RDA SJ Proiect Fund (096) -
$ 20,000 New Repair Roof and other repairs as needed along with
heppa air filers due to dust condition.
(Done as an emergency condition)
3 RDA SJ Proiect Fund (096)
Various agency costs - currently over budget
$ 8,000 Postage -only $500 budgeted, costs currently $5,000
$ 1,000 Supply Vehicle/ Gas; $100 budgeted
$ 2,000 Professional Other- $0 budgeted
4 RDA SJ Debt Service Fund (097) -
265,730 New Transfer $265,730 from SJ Debt Service Fund (including $20,000
for 2 above) to fund project fund activity.
5 Planning Department - General Fund (010-1700)
250 New Planning Commission member to APA
1,000 New Purchase New Projector and Monitor
6
Non -Departmental -General Fund (010-2500)
12,500
New
Network Storage Unit- as recommended by County IT
Server Storage unit to solve storage crisis on Citywide Server SJ001.
7
Building Department - General Fund (010-3300)
75,000
New
Contract for two inspectors and one permit Tech
30,000
New
Acella Program maintenance and additional licenses
1,000
New
Purchase cellular service and establish cell service
20,000
New
Purchase office furniture and Mico film reader
75,000 Increase Increase in contract plan checking fees
8 Code Enforcement (010-3120)
1,500 Add Increased postage costs for Certified mailings and special
mailings
9 Water Enterprise Fund (050)
/D
City of San Jacinto
RDA of the City of San Jacinto
Overall
Mid Year Budget Adjustments FY 2003-2004
Expenditures
$ 25,000 New Work needed to repair/replace well booster stations due
to recent significant drop in production.
10 CSA Fund 152 (056)
$5,000 New No funds provided for Repair/maintenance of
Sweeper Truck in original budget.
11 One time -Bonus to Bargaining units
$3,333 Public Works Admin General Fund
$52,495 Management Association GF, Water, Streets, RDA
$79,992 SEIU GF, Water, Streets, RDA
$16,665 Sergeants Association General Fund
$86,658 Police Officers Association General Fund
12 Museum
$1,000 Inspection and other Building R&M Costs due
condemnation of building.
$180,000 13 Contract Engineering and Public Works Inspections
Additional cost of contracting. Estimated at 75%
of additional PW Permits and PW plan check fees received.
14 Traffic Congestion Proiect(s)
$27,500 AB2928 Traffic Congestion Money
that need to be spent by 6/30/2004
$87,500 15 Special District Department - setup
Department to be set up including contract
employee to work with CFD, LLPD and AD initiation, annexation
and implementation.
16 Warwick Block Wall
$0 Estimated costs to build wall at end of Warwick Ave.
17 Speed and Traffic Surveys
$12,600 Additional speed and traffic survey reports- City Engineer
18 Continuing Appropriations (Various)
$90,000 C/O County of Riverside IT Contracts payable for service and CORNET
not yet paid by City.
$10,400 C/O Novus Solutions Agenda Program cost. Funding was appropriated
FY 02-03 at midyear. Council authorized purchase
2 /Y
City of San Jacinto
RDA of the City of San Jacinto
Overall
Mid Year Budget Adjustments FY 2003-2004
Expenditures
in April 2003. However, Funds were not spent until December 2003
and not requested to be carried forward to FY 2003-04.
$ 1,423,598
/I-
Special District Department Setup
Budget through June 30, 2004
Account Number
Account Name
Budget
102-0000-308.08-65
REVENUE / DEVELOPERS FEES/Reimbursements
(87,500)
[Admin Fees Reimbursements Collected
Total Revenues
(87,500)
102-1400-500.10-01
PERSONNEL BENEFITS / SALARIES -FULL TIME 1e_cw724e,7
17,544
102-1400-500.10-02
PERSONNEL BENEFITS / SALARIES -OVERTIME
102-1400-500.11-10
EMPLOYEE BENEFITS / GROUP TERM LIFE INS
6,140
102-1400-500.11-12
EMPLOYEE BENEFITS / VACATION/SICK BUY OUT
102-1400-500.11-14
EMPLOYEE BENEFITS / FICA & MEDICARE TAXES
102-1400-500.11-15
EMPLOYEE BENEFITS / RETIREMENT CONTRIBUTION
102-1400-500.11-18
EMPLOYEE BENEFITS / INSURANCE-HEALTH/DENT/VIS
102-1400-500.11-20
EMPLOYEE BENEFITS / WORKER'S COMPENSATION
102-1400-500.11-26
EMPLOYEE BENEFITS / STANDARD INSURANCE
102-1400-500.11-28
EMPLOYEE BENEFITS / UNEMPLOYMENT INSURANCE
102-1400-500.21-10
SUPPLIES / OFFICE SUPPLIES/POSTAGE
2,250
102-1400-500.30-90
PROFESSONAL/TECHNICAL / PROF -OTHER
19,000
102-1400-500.31-15
TRAVEL & MEETING COSTS / MILEAGE REIMBURSEMENT
600
102-1400-500.34-05
RENTAL SERVICES / CONTRACT SERVICES
4,060
102-1400-500.35-17
UTILITIES / CELLULAR TELEPHONE
480
102-1400-500.36-10
OTHER SERVICES & CHARGES / PRINTING/PUBLICATION
3,500
102-1400-500.37-05
INSURANCE & DAMAGE COSTS / INSURANCE & BONDS
1,050
102-1400-500.38-00
SUPPLIES / OVERHEAD ALLOCATIONS
15,503
102-1400-500.40-45
CAPITAL OUTLAYS / CAP -MACHINERY & EQUIPMENT
17,000
Total Costs
87,127
Net Surplus (373)
Fund 102 Add - Fund 102 Budget - Printed: 2/26/2004 at 1:27 PM - Page 1 of 1
13
Budget Adjustments Appropriated
FYTD FY 2003-2004
Approved by Council
(Excluding those already included in
Budget Resolution)
/y
Meeting Agenda
Date Item
City of San Jacinto
Budget Reconciliation: Budget Adjustments for Fiscal Year 2003-2004
GL Account
Dollar Reference
Amount Description Period JE#
Summary:
Incr/(Decr) to Revenues 190,185
Incr/(Decr) to Expenditures 858,386
Net Change in Resources
Incr/(Derr) to Revenues
(668,201)
9/18/2003
5.4
301-0000-302-0655
102,645
LLPD2 property assessment
06 / 561
9/18/2003
5.4
302-0000-302-0655
12,540
LLPD2 property assessment
06 / 561
8/16/2003
5.1.7
030-0000-307-0595
75,000
SB821 Grant
Total Incr/(Derr) to Revenues
Incr/(Decr) to Expenditures
190,185
8/16/2003
5.1.7
028-4150-410-4001
75,000
1st & 7th Street Sidewalks
8/16/2003
5.1.7
022-4150-410-4001
265,000
1 st & 7th Street Sidewalks
8/16/2003
5.1.7
024-4150-410-4001
60,000
1 st & 7th Street Sidewalks
9/18/2003
5.4
010-7100-410-3825
(43,414)
Parks recovery from fund 301
06 / 561
9/18/2003
5.4
010-7100-410-3825
(4,825)
Parks recovery from fund 302
06 / 561
9/18/2003
5.4
010-7100-410-XXXX
43,414
Parks indirect by adding fund 301
06 / 561
9/18/2003
5.4
010-7100-410-XXXX
4,825
Parks indirect by adding fund 302
06 / 561
9/18/2003
5.4
301-XXXX-500-XXX)
102,645
LLPD2 costs for fund 301
06 / 561
9/18/2003
5.4
302-XXXX-500-XXX)
12,540
LLPD2 costs for fund 302
06 / 561
10/23/2003
N/A
010-2500-425-3090
(3,000)
Ibarra contract savings to safety program
06 / 560
10/23/2003
N/A
010-1200-412-3705
3,000
Ibarra contract savings to safety program
06 / 560
10/2/2003
5.7
023-4150-455-4001
38,259
AB 2928 Funds -Park Ave Rehab
11/20/2003
5.1.7
064-3100-431-4045
100,000
Annual SLESF appropriation 06 / 056
11/20/2003
5.2.3
010-1111-431-3690
62,500
Noble settlement 06 / 560
12/4/2003
5.4
010-2500-425-4045
5,500
Two heaters on roof of City Hall 06 / 560
12/18/2003
4.4
039-4155-455-4001
47,500
Lyon Ave feasability and enviromental study
1/8/2004
5.2
010-3100-431-4045
5,192
Evidence Room Equipment
2/5/2004
4.1
010-xr000c-xxx-4001
35,000
Speed Humps Warwick, Roanoke & Other
2/5/2004
4.3
010-xxxxx-xoa-4001
40,000
Traffic Studies and Reports
2/19/2004
4.3
010-x000a-xxx-4001
4,250
Skyview Landscaping
2/19/2004
4.7
010-xr000c-)=-4001
5,000
Painting and Stucco of City Hall
BudgetRec MY 2004 - Budget Adjustments - Printed: 2/26/2004 at 3:21 PM - Page 1 of 2 /Soo
City of San Jacinto
Budaet Reconciliation: Budget Adjustments for Fiscal Year 2003-2004
Meeting Agenda Dollar Reference
Date Item GL Account Amount Description Period JE#
Total Incr/(Decr) to Expenditures 858,386
BudgetRec MY 2004 - Budget Adjustments - Printed: 2/26/2004 at 3:21 PM - Page 2 of 2 6
AGENDA ITEM 4.2-
March 4, 2004
TO: The Honorable City Council
FROM: Peter A. Cosentini, City Manager
SUBJECT: Development Agreement Fee — Moneys Distribution
RECOMMENDATION:
It is recommended that the City Council divide the development agreement fee money as
delineated in this report.
BACKGROUND:
Council has requested staff to come back with a staff report regarding how the development
agreement fee moneys would be allocated. Council was interested in taking these funds and
allocating them between the general fund and road projects. Historically, the City Manager
has requested the Council use all of the development agreement fee money ($3.3 Million) for
deficit spending purposes in the general fund. Council disagreed with this recommendation
and directed staff to come back at the time of the mid year budget report to look at spreading
these funds with some going to the general fund and some going to road projects. The
midyear budget review report is in this Council agenda as a separate item. Before
determining how to divide up the development agreement fee money between the general
fund and road projects, Council wanted to see the mid -year budget report to see how fund
balance was doing. A list of eligible road projects from the City Engineer is attached.
Between the engineer's report and fund balance information, the Council can make an
informed decision on how you wish to divide the development agreement fee money.
Also attached is a read out of all the development agreement fee money that is anticipated
from all the agreements; $3,380,000 is anticipated. We have already spent $500,000 in this
fiscal year 2003-04 budget to support deficit spending. Council has also designated
approximately $80,000 towards miscellaneous projects, bringing the total expenditures from
these funds to $580,000. The remaining amount available is $2,734,000. 1 would
recommend that the City Council allocate half of this money towards future general fund
deficit spending, which would equal $1,387,000. 1 recommend that the Council use the other
50% of the money towards road projects.
City Manager:
Finance Director:
Page 1 of 2 1 1
Of that $1,387,000 eligible road projects, I would recommend that the Council allocate
$300,000 for Lyon Avenue. Staff will be coming to Council soon with a recommended
financial package to finance the Lyon Avenue realignment. The staff recommended plan for
Lyon Avenue would include $300,000 in development agreement fee money. At a minimum,
the Council should reserve this amount for Lyon Avenue. Staff would look to the Council on
what other road projects they wish to fund with the remaining funds.
JUSTIFICATION:
In order to maintain the current level of services to the community for one and a half more
fiscal years, the Council needs to allocate the recommended amount of $1,387,000.
to the general fund reserve.
BUDGETARY IMPACT:
Attached is a delineation of all development agreement fee moneys from all
development agreements executed with the various developers. We have spent
approximately $580,000 of that money in the current fiscal year 2003-04. Staff
anticipates that all the development agreement money will be received, except for the
Cove project, within the next twelve months. The Cove may be realized in a bit longer
time frame (2-4 years). We estimate that a $1,387,000 allocation to the General Fund
will allow us one and a half more fiscal years of deficit spending. At the end of the
Fiscal Year 2004-05, we would roughly have $700,000 of undesignated, unrestricted,
unencumbered general fund reserves and $1,500,000 in restricted general fund
reserves. The breakdown of restricted general fund reserves is as follows: 1.)
$800,000 in emergency contingency, which is the City Managers threshold for lay offs.
The Manager has recommended that if we get into this money we should make cuts
until we balance. 2.) $279,562 is restricted for the equipment replacement fund. 3.)
$451,000 is our restricted bricks and mortar fund.
ATTACHMENTS:
1. Memorandum from City Engineer dated February 10, 2004
2. Development Agreement Schedule Including the Cove Projects
Page 2 of 2
IBM
LETTER OF TRANSMITTAL
February 10, 2004
TO: Peter A. Cosentini, City Manage
FROM: Habib Motlagh, City Engine
SUBJECT: C.I.P. Budget Amendment — Use of Development Agreement Fee
As requested, I reviewed the current adopted capital improvement project and the City's
Five Year CIP List to determine the funding shortfall and to recommend to City Council
potential projects that can be implemented utilizing the development agreement fees
(DAF), estimated to generate in excess of $2,900,000 within the next few years.
According to the enclosed report, as of the end of the calendar year 2003, there is
$800,000 balance in DAF account. The City Council has also asked that staff prepare a
list of potential transportation projects close or adjacent to the projects conditioned to pay
fees. The following is a compilation of such projects:
o Lyon Avenue improvements and realignment from De Anza Drive to Ramona
Expressway, including signal improvement at Ramona Expressway at an
estimated cost of $1 Million (excluding right-of-way.) This item is not currently
budgeted and pursuant to recent Council's direction, DAF and other financial
options shall be used to offset this cost. Three of the projects that participate in
DAF are next or adjacent to this project. It should be noted that given the current
housing market, all or portions of this road may be implemented during the next
16-months.
o Park Avenue improvements from Hewitt to City limits. Part of this road is
adjacent to Tract 29917, and the developer will be responsible for pavement and
improvements fronting his project. To complete the pavement rehabilitation that
is not a part of this subdivision, we would need an additional $250,000.
o Ramona Boulevard - $300,000 is currently allocated for this project. It was our
intention to repave this road from Potter to Sanderson Avenue utilizing
water/EDA funds. Unfortunately, EMWD requested redesign which eliminated
the need for new pavement. To complete Ramona Boulevard between Sanderson
and State Street, we require additional $300,000, or we can concentrate on areas
with worse conditions and stay within current budget.
o De Anza Drive from Lyon Avenue to. Young Street. This project is identified by
City Council, but is not funded. There is one approved tentative map and a
proposed map which will improve De Anza Drive in the near future. If we use
the DAF for this project, we estimate the cost of improvements at $350,000. City
may establish a reimbursement agreement to require the new projects to pay for
their fair share of these improvements at time of development.
o Esplanade Avenue adjacent to the Post Office. This project was previously
included with Warren Road improvements. Adequate fundipg is not currently
available to perform both projects. Esplanade Avenue improvement cost is
estimated at $150,000 (if included with another CIP contract). r
o Soboba Road Pavement Rehabilitation is included with Main Street Pavement
Rehabilitation utilizing the $1 Million loan from the county, and $200,000 from
Measure "A" funds. At this time, we believe both projects can be completed with
existing funds since portions of Main Street Pavement Rehabilitation will be
improved by Osborne Development as part of Tract Map 31036.
o State Street — Number 2lanes north and southbound lanes are deteriorated and
shall be improved immediately. The cost of these improvements is estimated at
$1.5 Million.
o Extension of Ramona Expressway from Seventh Street to Cedar Avenue, which is
a joint City -County project at an estimated cost of $4.5 Million, including right-
of-way.
o Downtown Improvements. This includes removal and replacement of existing
pavement, installation of sidewalk, concrete curb, gutter, street lights, and other
improvements that were either not originally part of the requirements and/or are in
need of repair. A great majority of these improvements are within the older part
of the City. As you recall, last year, Mr. Simon presented a citywide pavement
and sidewalk deficiency list at a cost estimated in excess of $20 Million.
o Kirby Avenue - $150,000 is currently allocated in this year's budget. Lennar
Homes completed great portion of this road. I believe if we can add $150,000 to
the budget, we can complete the reminder of this road. There are also new
projects proposed within this area that will bee doing the work.
o Sanderson Avenue Phase II — recent overlay prolonged the life of pavement by
two years. We estimate $1 Million required to complete the balance of Sanderson
Avenue from Cottonwood Avenue to the Lift Station site.
I recommend the Council establish reimbursement agreements for which adjacent
properties will be required to reimburse the City for part or all of the work adjacent to or
conditioned on their project.
Please contact me to discuss the above items.
Enclosures: Five -Year Capital Improvement Project
Inventory of Current Development Agreements — Expected Revenues and
fund Balances Year to Date
FY 2003-2004 CIP Report
Mid Year Budget Adjustment Request for Capital Improvement Projects
Capital Improvement Projects Update— January 9, 2004
Riverside County Transportation Commission
Measure"A" — Local Funds Programs
FY 2003-2007
Agency: City of San Jacinto
Prepared by: Habib Motlagh, City Engineer
Phone #: (909) 487-7342
Date: May 12, 2003
Project Name
Fiscal Year
Description
Total Cost
Measure "A"
Status
($1,000's)
($1,000's)
Ramona Blvd. & Tahquitz
02-03
Sidewalks
146
85
Complete
Community College Dr.
02-03
Curb/Gutter/Drainage 19
19
Complete
(State to Eagle Dr.)
Repairs
Sanderson Avenue Ph II
03-04
Pavement Rehab
1,000
1,000
Pending Budget Availability
East Main Street
03-04
Street Imp.
750
261
Bidding
Ramona Boulevard
03-04
Pavement Rehab
300
300
Const. in 2003-2004
West Main Street
04-05
Street Imp.
345
250
Kirby Avenue
03-04
Pavement Rehab
500
150
Misc. Traffic Control Devices/03-04
Traffic Safety
15
15
On -going
Traffic Studies (contin.)
Improvements
Santa Fe Avenue
04-05
Pavement Rehab
100
100
Pending RCFC Drainage Imp.
Warren Road N/Cottonwood
04-05
Pavement Rehab
120
120
Esplanade Avenue (E/San
03-04
Pavement Rehab
90
90
Const. 01/2004
Jacinto to Congress Way)
Misc. Pavement Rehabs
03-04
Pavement Rehab
90
90
Const. 05/2003
Misc. Downtown Sidewalks 03-05 Sidewalk Imp. 100 100 _ Phase I Const — Summer 03
Availability
R rnnn s Exp. Extension 93 �04 PrclirninaFy Eng. 49 4Need Gounty PaFtinipatinn
c
De Anza Dr. bet. Young & 04-05 Pavement Rehab 180 50 Pending General Plan Update
Potter Ave.
Total $3,755 $2,630
CITY OF SAN JACINTO
City of San Jacinto compiled from the Riverside County GIS r
201 E. Main St. and the City of San Jacinto GIS. The land base Printed: 12/11/03
and facility information on this map is for display • • City Limits
San Jacinto, CA 92583 purpose only and should not be relied upon w�
Wthout independent verification as to Its accuracy. •� Road Centerlines E
Tel. (909) 654-7337 Riverside County and City of San Jacinto vau not 0 Tentative Maps
be held responsible for any claims, losses or iaoo a
damages resulting from the use of this map.
City of San Jacinto
Development Agreement
Schedule
All Agreements 6/2/2003
Due
Due
Total
DA
Tract
Units
Residential
Commercial
12/2/2003
Final Map
Paid to Date
03-02
Osborne Development
28858-a1
65
$ 208,000
$ -
N/A
N/A
$
208,000
6/2/2003
03-02
Osborne Development
29917
135
$ 432,000
$ -
$
216,000
$
216,000
$
-
03-02
Osborne Development
Office Bldg
1
$ -
$ 15,000
$
7,500
$
7,500
$
-
03-03
Nevada Empire Homes
30644-1
76
$ 243,200
$ -
N/A
N/A
$
243,200
11/3/2003
03-03
Nevada Empire Homes
30644
73
$ 233,600
$ -
N/A
$
116,800
$
116,800
12/2/2003
03-04
Riverside Land Developmen-
30944
103
$ 329,600
$ -
$
-
$
329,600
$
-
03-05
7th Street Partners
30878
172
$ 550,400
$ -
$
-
$
550,400
$
-
03-06
GKH Partners
30597
116
$ 371,200
$ -
$
-
$
371,200
$
-
03-06
GKH Partners
30481
137
$ 438,400
$ -
$
-
$
438,400
$
-
Total
$ 2,806,400
$ 15,000
$
223,500
$ 2,029,900
$
568,000
Received
$
208,000
FY 02-03
$
360,000
FY 03-04
Schedule Excludes the Cove
$
568,000
Ili II � ii ' � � ? III l� ! j!j 1 I i (I $, �
! II I Illllli I III II j ! � �
I ►I li I II! _
I I I II IIII lllli I; I �i! Il,ll j
II it m !Ili! IIIIR li,lll!lil !' j�!Iill III
i II I� I; I I I I, I i� °I,l i I
, I!! l g I � I i l I �
j i I I I I I I I I I ; I I I l l l l «! i l l I' � I I I IQI I I �§
a�� l l i l l l sI I I! �I�� l i l l ! l I I� i l I I l i I ,g III !� I I g
9
FY 2003-04 - Mid Year Budget Adjustments
Engineering
Description
Apprvd. Budget
YTD Exp (as 12/03)
Rem. Bal.
Revised budget
Additional Req.
0100000�C'30240
P.W. Permtis
200,000.00
291,489.00
450,000.00
250,000.00
61041004103094
P.W. P-CK & Insp.
150,000.00
91,179.00
200,000.00
50,000.00
03941554104001
Lyon Avenue Imp. (CC approved concept)
0.00
0.00
0.00
70,000.00
70,000.00
02871004104001
Skyview Park Drainage Imp.
0.00
0.00
0.00
35,000.00
35,000.00
Dev. Agmt. Fees
Speed Hump Installation
0.00
0.00
0.00
40,000.00
40,000.00
02241504104001
Additional Traffic report
75,000.00
73,454.00
1,546.00
86,000.00
12,546.00
Dev. Agmt. Funds
Speed surrey implementation
0.00
0.00
0.00
35,000.00
35,000.00
(State & Idyllwild, Chase St., & Main St.)
AB 2928
Park Ave. Pavement Rehab (CC approved)
0.00
0.00
0.00
38,259.31
38,259.31
05290004504001
Waterline Replacement & Upgrades (CC approved)
300,000.00
18,428.00
281,572.00
444,877.50
163,305.50
02241504104001
First & Seventh Sidewalks (CC approved contract)
100,000.00
43,881.00
56,119.00
265,000.00
208,881.00
SB 821 Grant (already received)
75,000.00
75,000.00
Traffic Safety (Fund 024)
60,000.00
60,000.00
Dev. Agmt. Funds
Warwick Street Block Wall (CC approv. 12/04/2003)
0.00
0.00
0.00
7,000.00
7,000.00
MEMORANDUM
January 9, 2004
TO: Peter A. Cosentini, City Manager
FROM: Habib Motlagh, City Engineer
SUBJECT: Capital Improvement Projects Update
The following is a list and status of the current capital projects: r
1. Project No. 02-002 — Line "E" Bridge is currently under construction by
Riverside County Flood Control.
2. Project No. 02-008 — West Side Water Improvements Phase I. Project is
95% complete.
Phase II — Ramona Boulevard/Sanderson Avenue Waterline is opening
bids on January 26, 2004; bid award is anticipated on February 5, 2004,
with a mandatory start date of February 23, 2004 and project completion
by June 21, 2004.
3. Project No. 02-009 — De Anza Lift Station and Sewer Improvements.
Project under construction. Estimated completion June 2004.
4. Project No. 02-015 — Downtown Improvements. Project 95% complete.
5. Project No. 02-022 — 4t" Water Well. Stetson Engineering is currently
working on the plans and specifications for the construction of the City's
4t" water well on Lake Park Drive. Project advertisement is anticipated in
February 2004; bid award in April 2004.
Main Street Waterline — Design 95% complete. Bid advertisement
anticipated in April 2004.
6. Project No. 03-050 — First & Seventh Street Sidewalk Improvements.
Project started construction on January 8t". Project is to be completed by
March 13, 2004.
7. Project No. 03-051 — Miscellaneous Pavement Rehabilitation. Esplanade
Avenue Pavement Rehabilitation from San Jacinto Post Office to San
Jacinto Avenue — design complete. Additional funds needed due to
condition of pavement.
8. Project No. 03-052 — Water Line Replacement and Upgrades. Sixth and
Mistletoe Avenue bids received December 16, 2003. Bid award
scheduled for January 22, 2004.
9. Project No. 03-054 — San Jacinto River Levee Expansion. Preliminary
Engineering and Environmental Studies underway.
10. Project No. 04-074 — Soboba Road Paving. Project under design. Bid
Advertisement anticipated for April 2004 - Subject to budget availability.
11. Project No. 04-081 — Main Street Paving Rehabilitation. Project under
design. Bid advertisement anticipated in April 2004. Construction to start
June 2004. r
12. Speed Humps — pending Council approval in February and
implementation at various locations.
Projects to be implemented in the near future:
Project No. 02-016 — Ramona Boulevard Pavement Rehabilitation between
Potter Road and Sanderson Avenue is on hold until the sewer transmission line
proposed by EMWD and storm drain improvements are installed by developers.
It is our understanding that EMWD will be extending sewer line on Ramona
Boulevard, which will require pavement repairs from this agency due to the fact
that the proposed sewer (approximately 25 feet in depth) is located in the middle
of the street. Therefore, the funds allocated for this project may be utilized for De
Anza Drive or other streets that are also in state of deterioration and repairs are
warranted.
Project No. 02-018 — Kirby Street Pavement Rehabilitation. Lennar Homes is
currently improving Kirby Street from Seventh to Esplanade Avenue. The
remaining section of Kirby which is from Seventh to Cottonwood will be
implemented when two proposed subdivisions on the east side of Kirby south of
Cottonwood Avenue develop (Tentative Tract Map 31296 and 30942), or we
allocate additional funds to implement this project.
Project No. 04-076 — Hyatt Elementary Sidewalks. Preliminary design complete.
Please note, with the current development activity, I am attempting to require the
development community to install some of this infrastructure as part of their
project and in some cases, I will request reimbursement from developers, if the
City completed these improvements prior to start of their projects.
City of San Jacinto
Development Agreement Schedule
All Agreements 6/2/2003
Due
Due
Due
Total
DA
Tract
Units
Residential
Commercial
12/2/2003
Final Map
Occupancy
Paid to Date
03-02
Osborne Development
28858-a1
65
$
208,000
$ -
N/A
N/A
$ -
$
208,000
03-02
Osborne Development
29917
135
$
432,000
$ -
$
-
$
216,000
$ -
$
214,400
03-02
Osborne Development
Office Bldg
1
$
-
$ 15,000
$
-
$
7,500
$ -
$
7,500
03-03
Nevada Empire Homes
30644-1
76
$
243,200
$ -
N/A
N/A
$ -
$
243,200
03-03
Nevada Empire Homes
30644
73
$
233,600
$ -
N/A
$
116,800
$ -
$
116,800
03-04
Riverside Land Developmerr
30944
103
$
329,600
$ -
$
-
$
329,600
$ -
$
-
03-05
7th Street Partners
30878
172
$
550,400
$ -
$
-
$
550,400
$ -
$
-
03-06
GKH Partners
30597
116
$
371,200
$ -
$
-
$
371,200
$ -
$
-
03-06
GKH Partners
30481
137
$
438,400
$ -
$
-
$
438,400
$ -
$
The Cove
30033
150
$
165,000
0
$ 165,000
$
The Cove
30034
50
$
55,000
0
$ 55,000
$
The Cove
30035
74
$
81,400
0
$ 81,400
$
The Cove
30036
104
$
114,400
0
$ 114,400
$
The Cove
30084
111
$
122,100
0
$ 122,100
$
The Cove
30090
5
$
5,500
0
$ 5,500
$
-
Total
$ 3,349,800
$ 15,000
$
-
$ 2,029,900
$ 543,400
$
789,900
Received
FY 02-03
$
208,000
FY 03-04
$
581,900
$
789,900
AGENDA ITEM 4- 3
March 4, 2004
To: The Honorable Mayor and Members of the City Council
From: Habib Motlagh, City Engineer4l�
Subject: Skyview Park Drainage Improvements
RECOMMENDATION:
Appropriate $35,000 from park development fees to install the needed drainage
improvements at Skyview Park, and direct staff to implement the project.
BACKGROUND:
During the construction of the block wall along Skyview Park, the existing
drainage pipes draining nuisance and drainage runoff from Airlift under the fence
onto adjacent property were removed. These pipes apparently were installed
without permission from property owners by developer of Tract 24140 several
years ago. Currently the water is ponding at the west side of Airlift Street and
Skyview Lane without outlets. In order to correct this problem, either
underground drainage pipes from this point down to intersection of Ramona
Boulevard and Skyview Park must be installed or we receive permission from the
owners west of the park to drain on their property. Our initial content with contact
with owner was not favorable.
JUSTIFICATION:
To mitigate the nuisance runoff and provide outlet for rainfall.
BUDGETARY IMPACT:
City Manager recommends that $35,000 from Park Development funds
(02871004104001) need to be allocated to implement the needed drainage
improvements at Skyview Park. This budget allocation will be included in the
upcoming mid -year budget adjustment.
ATTACHMENTS:
Aerial Map
Appr
City Manager:
Finance Director:
AGENDA ITEM 5.1
March 04, 2004
TO: The Honorable Mayor and Members of the City Council
FROM: Bernie Simon Finance Director
SUBJECT: Approve Warrant Register for Warrants, Prepaid Checks, and
Payroll Checks
RECOMMENDATION:
By motion, approve the warrant register for the warrants and prepaid items and
payroll checks issued since the last Council meeting, for the period ending
March 04, 2004
BACKGROUND:
The following are the warrant and check numbers for this cycle:
WarrantlPre aid # s
Cycle Dates
Payroll Checks
Cycle Date
66725-66793 1
March 04, 2004
16378-16398
March 04,2004
Payroll information is available for Council review in the Finance Department.
JUSTIFICATION:
All warrants, pre -paid checks and payroll checks require Council approval.
BUDGETARY IMPACT:
Adequate funds have been budgeted to cover the subject expenses.
ATTACHMENTS:
1 — Detailed listing of invoices paid and warrant register.
City
Finance Director:
Page 1 of 1
City of San Jacinto Date: 03/04/04
Warrant Register
Check
Number
Check Date
VendorName
Invoice Number
Description
Account
Number
Transaction
Amount
Check
Total
66725
2/13/04
Inland computer systems
REQUEST 2/12/04
Repair printer h20 dept
050-9000-450.33-30
141.76
141.76
66728
3/4/04
A-1 lock & key service
29811
Supplies
010-3100-431.21-10
84.93
84.93
66729
3/4/04
Adair office furniture
441141
Office furniture
010-3100-431.21-90
1,194.41
1,194.41
66730
3/4/04
Allen tire company
167215
Auto repair
010-4150-410.33-50
76.14
76.14
66731
3/4/04
American forensic nurses
17456
Analysis
010-3100-431.34-05
192.00
192.00
66732
3/4/04
Anady's trophies
44050
Supplies
010-1700-417.21-10
23.71
23.71
66733
3/4/04
Andre landscaping service, inc.
18833
Maint billing feb 2004
301-8833-500.34-05
1,100.00
1,100.00
66734
3/4/04
At & t
2/9/04 6779
Telephone
010-2500-425.35-16
124.07
124.07
66735
3/4/04
California redevelopment
REQUEST 2/20/04
Registration cra conf
099-1700-417.31-20
495.00
495.00
66736
3/4/04
Ced consolidated electrical
2983-425568
Supplies
050-9000-450.33-30
15.05
15.05
66737
3/4/04
Comtronix of hemet
40855
40898
Supplies
Supplies
010-3100-431.33-50
010-3100-431.33-50
120.00
150.00
270.00
66738
3/4/04
Contreras construction co.
887
887
Services rendered
Services rendered
022-4150-410.40-01
022-0000-210.20-25
165,164.00
-16,516.40
148,647.60
66739
3/4/04
Costco - temecula
1/24/04
Office supplies
010-3100-431.21-10
393.29
393.29
66740
3/4/04
Cutting edge staffing
15827
15827
Temp employees
Temp employees
010-7100-410.10-04
010-3300-431.30-90
548.28
2,306.56
2,854.84
66741
3/4/04
David evans and associates, inc.
18-138367
Professional services
065-0000-201.08-83
3,088.63
3,088.63
66742
3/4/04
Dell computers
626220538
626211057
Computer purchase
Computer purchase
050-1400-414.40-45
050-1400-414.40-45
1,347.91
2,140.71
3,488.62
66743
3/4/04
Deluxe business forms & supplies
13867882
Office supplies
050-1400-414.21-10
57.48
57.48
66744
3/4/04
Diversified inspections
118777
Services rendered
010-7100-410.33-50
365.00
365.00
66745
3/4/04
E.s. babcock & sons, inc.
AB40126-0278
AB40578-0278
Analysis
Supplies
050-9000-450.33-30
050-9000-450.33-30
48.00
60.00
108.00
66746
3/4/04
Eastern municipal water district
1/26/4 7889202
Utilities
025-7251-410.35-10
8.37
8.37
66747
3/4/04
Elite tile "n" marble
5310
Supplies -entrance to c.h.
022-4150-410.40-01
46.14
46.14
66748
3/4/04
Esgil corporation
SJT 02-04-3040
Services rendered
010-3300-431.30-90
46,839.02
46,839.02
66749
3/4/04
Federal express
1-584-78169
Postage
010-4100-410.21-10 1
14.81
14.81
Page 1
City of San Jacinto Date: 03/04/04
Warrant Register
Check
Check Date
VendorName
Invoice Number
Description
Account
Transaction
Check
Number
Number
Amount
Total
66750
3/4/04
Gfb-friedrich & assoc., inc.
0402-28
Professional services
025-7250-410.30-90
1,002.14
5,416.14
0402-28
Professional services
025-7251-410.30-90
149.56
0402-28
Professional services
025-7252-410.30-90
295.96
0402-28
Professional services
025-7260-410.30-90
921.71
0402-28
Professional services
025-7100-410.30-90
180.63
0402-35
Professional services
026-7517-410.30-92
120.00
0402-15
Professional services
026-7520-410.30-92
733.07
0402-33
Professional services
026-7519-410.30-92
1,153.07
0402-37
Professional services
026-7516-410.30-92
860.00
66751
3/4/04
Golden bell products
11306
Supplies
055-4170-450.33-30
296.31
296.31
66752
3/4/04
Gow's custom tile company
2/10/04
Services rendred
022-4150-410.40-01
100.00
100.00
66753
3/4/04
Hdl software, Ilc
33049
Sales tax 1st ort.
010-2500-425.34-05
300.00
300.00
66754
3/4/04
Hemet industrial supply
23086
Supplies
050-9000-450.33-30
15.90
15.90
66755
3/4/04
Hemet valley pipe & supply
81663
Supplies
010-4150-410.33-50
7.32
16.80
81626
Supplies
050-9000-450.33-30
9.48
66756
314/04
Hemet valley tool & supply
66488
Supplies
050-9000-450.21-35
16.16
57.90
66352
Supplies
055-4170-450.21-35
13.95
66516
Supplies
010-4150-410.21-80
27.79
66757
3/4/04
Hertz
REQUEST 2/20/04
Rental (car) 3/31-4/2/04
010-1700-417.31-20
161.96
161.96
66758
3/4/04
Hilton monterey
REQUEST 2/20/04
Lodging cra conference
099-1700-417.31-20
422.70
422.70
66759
3/4/04
Hogle-ireland
6595
Professional services
010-1700-417.30-90
1,168.75
10,008.75
6595
Professional services
010-1700-417.30-90
1,381.25
6595
Professional services
010-1700-417.30-90
807.50
6595
Professional services
010-1700-417.30-90
871.25
6595
Professional services
010-1700-417.30-90
63.75
6595
Professional services
010-1700-417.30-90
1,487.50
6595
Professional services
010-1700-417.30-90
1,360.00
6595
Professional services
010-1700-417.30-90
510.00
6595
Professional services
010-1700-417.30-90
106.25
Page 2
City of San Jacinto Date: 03/04/04
Warrant Register
Check
Number
Check Date
VendorName
Invoice Number
Description
Account
Number
Transaction
Amount
Check
Total
66759...
3/4/04...
Hogle-Ireland...
6595
6595
6595
6595
Professional services
Professional services
Professional services
Professional services
010-1700-417.30-90
010-1700-417.30-90
010-1700-417.30-90
010-1700-417.30-90
1,105.00
255.00
425.00
467.50
10,008.75...
66760
3/4/04
Icc
REINSTATE
Membership dues
010-3300-431.31-20
100.00
100.00
66761
3/4/04
Information resources
36390
Professional services
010-1210-412.30-16
100.00
100.00
66762
3/4/04
Jon's flag shop
F31064
Supplies
010-3100-431.21-10
159.471
159.47
66763
3/4/04
Joni b. goodman
03-8
Washington rep
010-2500-425.30-90
1,600.00
1,600.00
66764
3/4/04
Kenneth cope
REQUEST 2/20/04
Per diem -planners inst 04
010-1700-417.31-20
129.00
129.00
66765
3/4/04
Koch, lindy
REQUEST 2/19/04
Water reim acct# 31033
050-0000-308.09-10
32.09
32.09
66766
3/4/04
La chemcial
271052
Supplies
050-9000-450.33-30
1,653.38
1,653.38
66767
3/4/04
Lancaster inspection services
04-04
2/9/04 to 2/20/04
010-3300-431.10-04
2,850.001
2,850.00
66768
3/4/04
League of calif.cities
REQUEST 2/20/04
Registration 3/31-4/2/04
010-1700-417.31-20
900.00
900.00
66769
3/4/04
Linford, mike
REQUEST 2/19/04
Water reim acct# 2709
050-0000-308.09-10
44.13
44.13
66770
3/4/04
Mc call's meter sales & service
9095
Supplies
050-9000-450.33-30
25.00
25.00
66771
3/4/04
Mission uniform services, inc.
17981970
17981971
17980943
17980944
17982992
Uniform supplies
Uniform supplies
Uniform supplies
Uniform supplies
Uniform supplies
010-4200-410.21-10
010-7100-410.21-35
010-4200-410.21-10
010-4100-410.21-35
010-4200-410.21-10
6.07
24.57
6.07
24.57
6.07
67.35
66772
3/4/04
Monterey marriott
REQUEST 2/20/04
Lodging 3/31-4/2/04
010-1700-417.31-20
727.00
727.00
66773
3/4/04
National business furniture
MC0828-WOD
Supplies
010-3300-431.21-10
171.24
171.24
66774
3/4/04
Nixon-egli equipment
10400025
10312736
Supplies
Supplies
056-4150-410.33-50
056-4150-410.33-50
264.21
2,243.16
2,507.37
66775
3/4/04
Overnight industrial
22340
Supplies
050-9000-450.33-30
82.80
82.80
66776
3/4/04
Pierce plumbing
30554
30541
30553
Supplies
Supplies
Supplies
050-9000-450.33-30
010-7100-410.33-30
010-7100-410.33-30 1
85.37
67.12
79.68
350.96
Page 3
City of San Jacinto Date: 03/04/04
Warrant Register
Check
Number
Check Date
VendorName
Invoice Number
Description
Account
Number
Transaction
Amount
Check
Total
66776...
3/4/04...
Pierce plumbing...
30558
30542
30400
30551
Supplies
Supplies
Supplies
Supplies
050-9000-450.33-30
050-9000-450.33-30
050-9000-450.33-30
050-9000-450.33-30
6.65
21.46
44.19
46.49
350.96...
66777
3/4/04
Pip printing
67808
Supplies
010-0000-310.07-96
81.38
81.38
66778
3/4/04
Pju telecomm
11332
Telephone
010-1700-417.33-10
227.52
227.52
66779
3/4/04
Power bound electrical inc.
10665
Services rendered
050-9000-450.33-30
173.001
173.00
66780
3/4/04
Purchase power
2/22/04
Postage
010-2500-425.21-10
518.48
518.48
66781
3/4/04
Reliable
YZD50000
Office supplies
010-4200-410.21-10
43.59
43.59
66782
3/4/04
Riverside county sheriffs
SH0000001657
Dec 11 to jan 07, 04
010-3100-431.10-04
11,512.00
11,512.00
66783
3/4/04
Riverside, coutny of health
2/18/04
4th qrt. vector control
010-2500-425.34-05
234.20
234.20
66784
3/4/04
Rk engineering group, inc.
2004-65
2004-66
Professional services
Professional services
022-4150-410.40-01
022-4150-410.40-01
772.65
118.65
891.30
66785
3/4/04
Rosenow spevacek group inc.
14013
Professional services
010-1700-417.30-90
11,675.00
11,675.00
66786
3/4/04
Share corp.
461882
Supplies
010-7100-410.33-30
144.46
144.46
66787
3/4/04
Shi-software house international
4BF96
Software
050-1400-414.40-45
483.801
483.80
66788
3/4/04
Smart & final
42412
Office supplies
010-3100-431.21-10
38.06
38.06
66789
3/4/04
Stoneage, inc.
46229
Supplies
055-4170-450.33-30
270.18
270.18
66790
3/4/04
Subbarayan krishnan, m.d.
1/21/04-VARELA
Cpe physical
010-1210-412.30-90
115.00
115.00
66791
3/4/04
Sunrise air conditioning
15326
Services rendered
010-1700-417.33-10
59.00
59.00
66792
3/4/04
The valley group
REQUEST 2/9/04
March 13-17, 2004
010-1100-411.31-20
450.00
450.00
66793
3/4/04
Tri-lake consultants, inc.
1957
1958
1965
1952
1952
1953
1954
Professional services
Professional services
Professional services
Professional services
Professional services
Professional services
Professional services
010-1700-417.30-90
029-8662-417.30-90
065-0000-201.06-47
021-4150-410.30-90
010-4100-410.30-90
010-1700-417.30-90
022-4150-410.40-01
2,042.50
6,019.00
11,481.95
4,633.30
4,833.16
4,040.00
264.16
39,720.45
Page 4
City of San Jacinto Date: 03/04/04
Warrant Register
Check
Check Date
VendorName
Invoice Number
Description
Account
Transaction
Check
Number
Number
Amount
Total
66793...
3/4/04...
Tri-lake consultants, inc....
1956
Professional services
054-9000-450.40-01
2,486.22
39,720.45...
1959
Professional services
039-4155-410.40-01
760.00
1960
Professional services
022-4150-410.40-01
1,320.16
1961
Professional services
052-9000-450.40-01
190.00
1962
Professional services
022-4150-410.40-01
1,650.00
66794
3/4/04
U.s. postmaster
REQUEST 2/11/04
Renewal fees class permit
050-1400-414.21-10
150.00
1,896.27
REQUEST 2/23/04
Postage
010-3300-431.21-10
49.09
REQUEST 2/23/04
Postage
010-2500-425.21-10
351.74
REQUEST 2/23/04
Postage
096-1700-417.21-10
1,212.78
REQUEST 2/23/04
Postage
010-1700-417.21-10
66.02
REQUEST 2/23/04
Postage
010-3100-431.21-10
38.90
REQUEST 2/23/04
Postage
010-4100-410.21-10
2.03
REQUEST 2/23/04
Postage
096-1700-417.21-10
6.47
REQUEST 2/23/04
Postage
050-9000-450.21-10
19.24
66795
3/4/04
Vinay, rao
REQUEST 2/20/04
Per diem -planners inst 04
010-1700-417.31-20
204.00
204.00
66796
3/4/04
Vulcan materials company
204893
Supplies
010-4150-410.33-30
243.25
243.25
66797
3/4/04
Western farm service
602-55524
Supplies
010-4150-410.21-14
1,054.63
1,054.63
66798
3/4/04
lWestern highway products
355778
ISupplies
021-4150-410.40-01
157.67
157.67
66799
3/4/04
Wetworks pool care
2/7/04 STMT
Feb 2004
010-8400-425.33-10
681.33
681.33
66800
3/4/04
jXerox corporation
727864
ILease copier
010-1700-417.34-05
383.78
383.78
Total Checks 309,183.47
Page 5
MINUTES
AGE NDA 15.2
REGULAR MEETING OF THE SAN JACINTO CITY COUNCIL
FEBRUARY 5, 2004, 7:00 p.m.
San Jacinto Unified School District Board Room
2045 South San Jacinto Avenue, San Jacinto, California
ORGANIZATION
1.1 Call to Order
Mayor Jim Ayres called the Regular Meeting of the City Council to order at
7:07 p.m.
1.2 Roll Call
Present: Jim Ayres, Chris Carlson-Buydos, Jim Conner, Ken Shaw
Absent: Dale Stubblefield
1.3 Invocation — Rev. Bob Sauter, Faith Tabernacle, San Jacinto
Rev. Sauter gave the invocation.
1.4 Pledge of Allegiance
USAF Retired Major Bob Otta led the Pledge of Allegiance.
1.5 Special Presentations
None
2. PUBLIC COMMENTS:
Joan Berggren, 786 Ramona, San Jacinto, noted she was representing the
Alexandru family. Ms Berggren then introduced the family. She then went on to
explain what she believes is the problem with the Alexandru's property.
Adrian Alexandru, 26755 Cornell, Hemet, requested the Council speed up the
process (negotiations or changing the law). He as been trying to sell the property
for the past two years but the sales fall through because mortgage companies
back out. He went on to explain the needs of his family.
Len Souza, 305 Freemark Court, San Jacinto, explained he had three items to
bring to Council's attention:
1) Park Hill development — while he hears lots of noise he doesn't believe
developers are the ones making the dust. City Manager Cosentini
explained punitive dust and what is being done to control the dust.
City Council Minutes
February 5, 2004
Paae 2 of 14
2) He is concerned about the condition of Park Avenue. He questioned
the cooperative effort between the City of Hemet and the City of San
Jacinto, since the dividing line of the city is the center line of the street.
Mr. Souza expressed that he hopes the Council will get the developers to
take care of the problem. Mayor Ayres noted that Hemet and San Jacinto
are cooperating and will be working jointly to fix Park Avenue between
Menlo and Hewitt.
3) Mr. Souza complimented the Council on being well prepared and
working hard for the city.
Perry Hewitt, 1093 Reinhart Street, San Jacinto, commented that the opinions he
has heard does not support out sourcing the police department. He added that
he believes the first priority of Council's is fire and police. Mr. Hewitt expressed
the Police Department has ownership in the community and would like to keep it
the way it is.
Maureen Williamson, 401 E Main Street, San Jacinto, noted that she has been
circulating documents and gathering signatures to show support to keep the
police department and the number is up to 1096 signatures. Ms Williamson
noted this is a consensus gathering and not a referendum. It is about concerned
citizens and she is concerned for herself and her children's safety. The
concerned citizens have not taken any money by the police department or
others. Individuals have been spending their own money to print flyers, etc.
Robert IN. Otta, Retired Major USAF, 655 E Main Street, Space 92, San Jacinto,
thanked the City Council on behalf of the mobile home park residents. The trees
that were blocking the visibility at the entrance have been trimmed. He thanked
Council for the courtesies shown to him over the years. Mr. Otta informed
Council he and his wife would be moving to Belin, NM in 6 months to a year.
Sam Gaines, 895 Torino, San Jacinto, (he turned and faced the audience) noted
that it felt like there was a vigilante party as he came into the parking lot for the
meeting. He further commented that he is not sure that is the way to accomplish
what they are trying to do. He asked (directed at the audience) the Council be
allowed to make a good decision for San Jacinto. Mr. Gaines noted he lives on
the other side of the river, where three vehicles were recently stolen and he
understands the needs of police protection. Again he asked that the City Council
be given the opportunity to do their job.
John Hunt, 1130 E Commonwealth Avenue, San Jacinto, commented that he
moved to San Jacinto six years ago. He counts on the police department. He
added that he had supported the Mayor in replacing the previous council but now
will not continue support of the Council if they eliminate the police department.
Mr. Hunt commented he has lived in 8 different homes around the country and
has not ever seen anything like this. He added that he believes it is criminal to
get rid of the police force.
City Council Minutes
February 5, 2004
3. PUBLIC HEARING Page 3 of 14
3.1 Resolution No. 2510 / A Resolution making certain determinations
and authorizing the submittal of the levy of special taxes to the
qualified electors of certain territory proposed to be annexed into
Community Facilities District 2003-1 (CFD 2003-1 Annexation No. 2) /
Approve and Adopt / City Attorney & City Consultant
City Attorney Jeff Ballinger introduced the Resolution.
Mayor Ayres opened the Public Hearing at 7:30 p.m. No one was present
to speak in support or opposition of Resolution No. 2510. City Clerk
Chouinard noted there were no written comments received. Mayor Ayres
closed the Public Hearing at 7:31 p.m.
M/S/C (Ayres / Shaw) moved to approve and adopt Resolution No. 2510 making
certain determinations and authorizing the submittal of the levy of
special taxes to the qualified electors of certain territory proposed to
be annexed into Community Facilities District 2003-1 (CFD 2003-1
Annexation No. 2). Motion carried 4/0
Ayes: Carlson-Buydos, Conner, Shaw, Ayres
Nays: None
Absent: Stubblefield
Abstain: None
4. CITY DEPARTMENTS
4.1 Traffic Calming Standards; Traffic Calming Improvements —
placement and installation of speed humps along Warwick Street,
Roanoke Street, Serena Court, and Savory Lane / Approve / City
Engineer
City Engineer Habib Motlagh gave the Staff Report. Engineer Motlagh
noted that this item was presented at the December 12, 2003 meeting. At
which time Council referred it back to the Council Transportation
Subcommittee. The subcommittee met on January 12, 2004 and made
the following recommendations:
❖ Rather than a city wide policy, improvements (speed humps) that a
neighborhood requests must be signed by the homeowners
adjoining the street in question with 51 % in favor.
❖ Consideration will only be given on local roads with 40' width and a
minimum 800' length, street grade must be less than 5% slope, and
site distance will be evaluated
City Council Minutes
February 5, 2)04
Page 4 of 14
❖ City Council will make the final determination on each request for
traffic calming devises.
Council Member Conner questioned the 51 % and suggested including the
feeder streets and surrounding neighborhood. Mayor Ayres commented
that the subcommittee believes this neighborhood (Savory Lane) should
be surveyed because it is a short street with several cul de sacs emptying
into it.
Vice Mayor Carlson-Buydos agreed there should be some type of notice
for those directly impacted and those are primarily the people that live on
the street being recommended for a speed hump. Due process is
available. Mayor Ayres noted that this is a pilot program.
Vice Mayor Carlson-Buydos asked the Council to adopt the standard city-
wide. She noted the four presented tonight have had continual problems
including accidents and some involving injured people. Defining when the
criteria would be considered is so that developers can design to not have
speed humps or they pay to have them installed. Vice Mayor Carlson-
Buydos' recommendation is the standard be adopted (this not be a pilot
program).
Savory Lane was discussed noting there are only four houses on the
street and that the traffic comes out of the cul de sacs. Savory Lane
initially was not supposed to be a through street. Now there is a problem
because it is.
Mayor Ayres noted the deposit money being paid by the developers could
pay the $40,000 cost and the City Manager could sign the contracts.
No public comments were received. Mayor Ayres suggested the
recommendation be approved as presented: there is strong support for
speed humps at the neighborhood meetings. These four locations have
tried a variety of options to slow traffic but none of them have worked.
M/S/C (Carlson-Buydos / Ayres) moved to approve speed humps and other traffic
calming improvements may be considered by City Council and
implemented subject to compliance with all the following criteria:
A. 51% of residents along the proposed street must sign and submit
a petition requesting installation of traffic calming improvements;
and
B. Traffic calming improvements shall be considered only within
existing residential developments (with speed limits of 25 MPH)
with curb to curb improvements not to exceed 40' (one lane in
each direction); and
C. The length of the streets shall be at minimum of 800' and shall not
be a cul-de-sac
City Council Minutes
February 5, 2004
Pape 5 of 14
D. The residential street shall not fall within established transit and
emergency routes; and
E. Street grades shall not exceed 5%; and
F. Sight distance shall be evaluated and considered; and
G. The City Council shall review and consider the installation of
traffic calming devices
Vice Mayor Carlson-Buydos further moved (Ayres second) approval
of the following streets for installation of speed humps with the
$40,000 cost being paid out of the development fee fund.
A. Warwick Street between Kirby and Camden Road
B. Roanoke between Kirby and Camden Road
C. Serena Lane between Calle San Sebastian to Cortina Drive
E. Savory Lane between De Anza and Ramona Boulevard
Motion carried 4/0.
Ayes:
Carlson-Buydos, Conner, Shaw, Ayres
Nays:
None
Absent:
Stubblefield
Abstain:
None
4.2 Fire Stations / Fire Department's recommended site plan for future
fire stations / Approve / Battalion Fire Chief
Battalion Chief Barron commented this was Council's request at the
December 18, 2003 meeting — to review the proposed sites needed at the
City's build -out in approximately 20 years. He then reviewed the
handouts, noting that proposal addresses the realignment of Highway 79
and anticipated future roadways. The response time was the key for the
study of the proposed stations.
Chief Barron suggested a new downtown station, as it would improve
response time. Each station would cover a 2.5 mile radius. He noted, that
looking into the future, the State cannot guarantee their existing mission at
the current downtown site. Potentially, they could partner with the local
college and that has pluses for both the State and City. Also, in the future
they will need a truck company, which can be handled out of proposed
location at Esplanade and Hewitt.
Chief Barron noted:
❖ A ladder truck wont' fit into the current facility. That is also part of
the reason for the requested station at Esplanade and Hewitt.
❖ With the $850,000 investment in a ladder truck, it needs to be
parked inside.
❖ Approximately, two acres are needed for each station.
City Council Minutes
February 5, 2004
Page 6 of 14
❖ The battalion chief will need to serve as the fire marshal after the
third station is added.
❖ The zoning map needs to be reviewed to see what is available on
or near the recommended sites.
Mayor Ayres encouraged staff to find a two acre site on the west end in
the Cottonwood and Sanderson area.
Vice Mayor Carlson-Buydos noted that staffing wasn't listed in the report.
City Manager Cosentini responded that staffing is consistent with the CFD
report and direction from Council.
Council Member Conner remarked how much he appreciated the
thoroughness of the current map. He suggested land banking all the sites:
The college will run out of surrounding property; Cottonwood is open now;
and State Street has limited land available. It would be better to secure
the land now rather than in 20 years when the price has doubled or tripled.
City Manager Cosentini concurred, particularly to secure property in areas
where it might be scarce soon. There are three levels of expenses: 1)
land 2) people and 3) building. Staff will bring back an overview.
M/S/C (Carlson-Buydos / Conner) moved to approve the Fire Department's
revised site plan and directed staff to investigate the second site
immediately at Cottonwood and Sanderson and return with
recommendations for securing all sites. Motion carried 4/0.
Ayes: Carlson-Buydos, Conner, Shaw, Ayres
Nays: None
Absent: Stubblefield
Abstain: None
4.3 Traffic Reports for the intersections of State Street and Idyllwild
Drive, Main Street between Sheriff Avenue and Ramona Expressway,
and Chase Street at Cypress and Sagecrest Drive / Approve and
Authorize implementation of recommendations / City Engineer
Engineer Motlagh made apologies, as the traffic engineer had an
emergency and couldn't be at tonight's meeting. RK Engineering Group,
Inc. did the traffic studies. There are three separate reports.
Mayor Ayres noted that he has received the most input from citizens at the
intersection of Idyllwild and State streets. He further noted that Council
Member Stubblefield was concerned about the speed on Main Street. Mr.
Motlagh responded that he had spoke with Council Member Stubblefield
and he was comfortable with this going forward without him being present.
City Council Minutes
February 5, 2004
Page 7of14
1) State Street & Idyllwild Drive — Based on the study, a light is
warranted. After reviewing the options staff recommends alternative
access Option B, which calls for installation of a raised median prohibiting
left turns. Engineer Motlagh noted the speed issues would be addressed
as recommend by the traffic engineer.
Engineer Motlagh noted the other option is a raised median in the middle
of the intersection. He is most confident with Option B and the timing will
be dependent on the process required by CalTrans.
There were enough accidents to warrant a signal, both east and west; and
north and south.
Council Member Conner concurred with selection of Option B but would
like to see if they could put in a right turn lane onto Idyllwild. It would be
going east off of State Street. He also questioned the traffic flow into
DeAnza Elementary. He suggested the additional lane before the light.
Engineer Motlagh commented that it could be done and would require a
$20,000 budget amendment. He will bring it back to Council if more
money is needed. Potentially, it would be similar to what was done at
Eagle and the Expressway.
M/S/C (Carlson-Buydos / Conner) moved to adopt traffic report dated October 28,
2003 for the intersections of State Street and Idyllwild Drive and
approve Option B including the additional lane from State to
Idyllwild. Motion carried 4/0.
Ayes: Carlson-Buydos, Conner, Shaw, Ayres
Nays: None
Absent: Stubblefield
Abstain: None
2) Main Street between Sheriff Avenue and Ramona Expressway
Based on the traffic engineer's report the intersections at Sheriff and Main,
Mistletoe and Main, and Hewitt and Main would all become four-way
stops. Engineer Motlagh suggested narrow striping to further calm traffic.
Council Member Conner commented that he believes it is more of an
issue at Alexander and Main than it is at Sheriff and Main. The traffic
engineer can evaluate if Council so directs.
Vice Mayor Carlson-Buydos questioned when will Council review the
design. She would like to see after the line is drawn and what other
improvements will be done. Mayor Ayres suggested maybe doing
turnouts for the RDA buses: It is less costly to do it initially rather than to
try to reconfigure it after the paving and other improvements are installed.
City Council Minutes
February 5, 2004
Pape 8 of 14
Engineer Motlagh noted that the new development along Main will be
conditioned through the development process to reimburse the City for
their share of the costs.
Ayes: Carlson-Buydos, Conner, Shaw, Ayres
Nays: None
Absent: Stubblefield
Abstain: None
M/SIC (Carlson-Buydos / Conner) moved to approve four-way stops at Main Street
& Sheriff Street, Main Street & Mistletoe, and Main Street and Hewitt;
to be implemented along with the Main Street Pavement
Rehabilitation; and adopt the traffic report dated November 10, 2003
for these same locations; and to include narrow striping. Motion
carried 4/0
Ayes: Carlson-Buydos, Conner, Shaw, Ayres
Nays: None
Absent: Stubblefield
Abstain: None
3) Chase Street — as it intersects at both Cypress and Sagecrest
Drive
Vice Mayor Carlson-Buydos noted that Chase has become a speeding
area with the speed limit set at 25 mph. She noted that this collector is not
considered residential because there are no driveways and doesn't want
to see other developments with this problem. Engineer Motlagh
responded that Planning Commission is now requesting traffic reports and
is addressing these issues before they become a problem.
Engineer Motlagh noted that the traffic engineer will be available to meet
with the Council in the next 60 days to report on speeding city-wide. Vice
Mayor Carlson-Buydos questioned at what point does the City have an
adopted standard? She suggested the report be included in the meeting
with the school district.
Discussion followed on the problems unique to this subdivision:
❖ Tract doesn't have three exits; now developments are required to
have three exits
❖ Chase doesn't meet criteria for residential speed limit and will be
compounded with traffic problems when the school opens
Police Officer Ritchie commented that his response was a personal
comment with professional background. Reduced speed is required if the
City Council Minutes
February 5, 2004
Page 9 of 14
street is narrower than 40' or there are 15 houses in a quarter mile
segment. Compounded with no driveways Chase doesn't meet the criteria
for reduced speed and therefore, technically a 55 mph street. He agreed
both 4-way stops were necessary. He advised the Council to consider the
liability issues in the school area when making their decision.
Vice Mayor Carlson-Buydos questioned if the School District consults the
City on traffic flow issues at schools. Engineer Motlagh noted he has not
been consulted by the School District in the past six years.
John Hunt, 1130 E Commonwealth Avenue, San Jacinto, commented that
there is a three-way stop at the Park Hill School. Most parents don't stop
when picking up or dropping off students. In his opinion, 60% of the
residents don't stop either, including a Hemet police officer that lives in the
area. Putting up signs doesn't mean they will be obeyed.
Robert W. Otta, Retired Major USAF, 655 E Main Street, Space 92, San
Jacinto, the stop signs on Main Street will facilitate pedestrians crossing
the street.
Engineer Motlagh noted staff recommendation is to approve Exhibit D. He
noted he would bring back a safe access plan from the school. The
school's safe access plan was briefly discussed. It will be discussed at
the joint meeting if necessary.
M/SIC (Carlson-Buydos / Conner) moved to approve the traffic report dated
January 23, 2004 for Chase Street at Cypress and Sagecrest Drive
and authorized implementation as designated in Exhibit D including
2 four-way stops: one at Chase and Cypress and the other at Chase
and Sagecrest Drive. Motion passed 4/0.
Ayes:
Carlson-Buydos, Conner, Shaw, Ayres
Nays:
None
Absent:
Stubblefield
Abstain:
None
4.4 Weed Abatement on undeveloped parkway areas / Approve / Public
Works Superintendent
Superintendent Bob Lavin noted that the mulch suggested to be used
comes from the City's tree trimmers and it can be applied by public service
workers. With a six inch application it kills the weeds and keeps them
down without having to spray. The other benefit is it doesn't have a
budget impact as the other options do.
Superintendent Lavin commented that herbicides are used under certain
conditions. Wood chips have an advantage in that they also control the
dust and help retain moisture. He reviewed the area being worked on and
City Council Minutes
February 5, 2004
Paae 10 of 14
noted that one of his crew is dedicated solely to using the mower 8-9
months annually. It is not going to be used in waterflow areas. The spray
program is reported to Council in General Information. The spraying has
begun for this year.
Council Member Conner commented that because the City is doing so
much mulch recycling that the waste quota could drop and cause the City
to get fined. He believes the City should get a credit. City Manager
Cosentini will discuss it with CR&R during the negotiations of their
franchise.
M/S/C (Ayres /Shaw) moved to approve weed control with the City's wood chips
or mulch utilizing public service workers. Motion carried 4/0.
Ayes:
Carlson-Buydos, Conner, Shaw, Ayres
Nays:
None
Absent:
Stubblefield
Abstain:
None
5. CONSENT CALENDAR
5.1 Warrant Register for Warrants, Prepaid Checks, and Payroll Checks
Period Ending 02/05/04 / Approve / Finance Director
5.2 January 22, 2004 Regular Meeting Minutes / Approve / City
Clerk
5.3 Treasurer's Report December 31, 2003 / Approve / Finance Director
5.4 Lake Park Drive Well and Main Street Waterline (Project No. 02-022) /
Authorize bid advertisement for construction / City Engineer
5.5 Final Tract Maps 30462 and 30462-1 / Greystone Homes Inc / Approve
and Authorize City Manager to execute subdivision agreements / City
Engineer
6.6 Ramona Boulevard / Sanderson Avenue Waterline — Project No. 02-
008 / Approve public works contract to Utah Pacific Construction
Company for $385,450 and reject all other bids / City Engineer
5.7 Resolution No. 2511 / A Resolution of Initiation Ordering the District
Engineer to prepare and to file a report related to maintenance of
public improvements in Lighting, Landscaping Park District No. 1
(LLPD No. 1) for Fiscal Year 2004-2005 Property Tax Roll / Approve
and Adopt / Finance Director
City Council Minutes
February 5, 2004
Page 11 of 14
5.8 Resolution No. 2512 / A Resolution Initiating Proceedings for the levy
and collection of Lighting, Landscaping Park District No. 2 (LLPD No.
2) Annual Assessments for FY 2004-05 and ordering District
Engineer to prepare and file report related to maintenance of public
improvements in LLPD No. 2 for Fiscal Year 2004-2005 Property Tax
Roll / Approve and Adopt / Finance Director
Vice Mayor Carlson-Buydos pulled 5.4. Council Member Conner pulled 5.5 and
5.6.
M/S/C (Carlson-Buydos / Shaw) moved to approve the balance of the
Consent Calendar (5.1, 5.2, 5.3, 5.7,5.8) as presented. Motion
carried 4/0.
Ayes: Carlson-Buydos, Shaw Stubblefi d, Ayres
Nays: N
Absent: Conner
Abstain: None
5.4 Park Drive Well and Main Street Waterline (Project No. 02- 022) /Authorize bid advertisement for construction /City
Engineer C7+�
Vice Mayor Carlson-Buydos commented she doesn't see this item as
routine, as it has significant impact for San Jacinto: These type of items
are not to be put on the Consent Calendar.
M/S/C (Carlson-Buydos / Ayres) moved to approve the new Park Drive and
Main Street Waterline (Project No. 02-022 and authorized bid
advertisement for construction to proceed. Motion carried 4/0.
Ayes:
Carlson-Buydos, Shaw, Stubblefield, Ayres
Nays:
None
Absent:
Conner
Abstain:
None
5.5 Final Tract Maps 30462 and 30462-1 / Greystone Homes Inc / Approve
and Authorize City Manager to execute subdivision agreements / City
Engineer
Council Member Conner questioned the signalization based on this new
development on Sanderson between Seventh Street and Esplanade.
Engineer Motlagh responded that signalization will be part of the
conditions for approval.
M/S/C (Conner / Ayres) moved to approve Final Tract Maps 30462 and
30462-1. Motion carried 4/0.
City Council Minutes
February 5, 2004
Paae 12 of 14
Ayes:
Carlson-Buydos, Shaw, Stubblefield, Ayres
Nays:
None
Absent:
Conner
Abstain:
None
5.6 Ramona Boulevard / Sanderson Avenue Waterline — Project No. 02-
008 / Approve public works contract to Utah Pacific Construction
Company for $385,450 and reject all other bids / City Engineer
Council Member agreed the waterline is needed on the west side and
questioned if it was consistent with the Water/Sewer Master Plan. It had a
much larger pipe than the 12" size of pipe shown and wondered if more
than one would be run parallel.
Engineer Motlagh responded it does include Ramona Boulevard, which is
basically Potter Road west to Sanderson Avenue and south to the
treatment plant. The 12" line was identified in the EMWD Master Plan.
With 26,000 homes projected to be built in that area a 12" waterline will
not be sufficient for long according to Council Member Conner. Engineer
Motlagh noted that he will review EMWD's Master Plan again and report
back to Council their long term plans.
M/S/C (Conner / Carlson-Buydos) moved to approve the Ramona
Boulevard and Sanderson Avenue Waterline — Project No. 02-
008 - public works contract to Utah Pacific Construction
Company for $385,450 and authorize the City Clerk to reject
all other bids. Motion carried 4/0.
Ayes: Carlson-Buydos, Shaw, Stubblefield, Ayres
Nays: None
Absent: Conner
Abstain: None
6.0 MAYOR / COUNCIL MEMBER REPORTS / DISCUSSIONS
6.1 Painting City Hall / Direct staff / Council Member Shaw
Council Member Shaw noted that he had made the suggestion that City
Hall be painted with necessary repairs: paint is chipped, casements of
windows are fading, cracks visible, and tiles are loose. Initially, it was
believed there would be RDA funds available but that is not the case. He
believes it is important to have City Hall looking its best after spending
$600,000 to fix Main Street.
Council Member Conner noted the front walk needs to be fixed. The
taped off area in front of the main entry into City Hall could be dangerous.
City Council Minutes
February 5, 2004
Paae 13 of 14
City Manager Cosentini noted that it is a safety issue and he started today
to get the area fixed.
Vice Mayor Carlson-Buydos questioned if the Brick and Mortar fund could
be used to pay for the costs, as there is $600,000 in it. Council Member
Conner noted that fund was created by the sale of hard assets and
supposed to be used to purchase hard assets.
Council concurred for staff to bring back suggestions for getting the
$4,000 needed. City Manager Cosentini noted an appropriation would be
needed, as it wasn't budgeted.
M/SIC (Carlson-Buydos / Conner) moved to direct staff to bring back options to
get the repair work and paint on City Hall done. Motion carried 4/0.
Ayes:
Carlson-Buydos, Shaw, Stubblefield, Ayres
Nays:
None
Absent:
Conner
Abstain:
None
7. CLOSED SESSION
7.1 CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representative: Roger Crawford
Employee Organization: Police Officers Association
No reportable action.
7.2 CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representative: Roger Crawford
Employee Organization: Sergeants Association
No reportable action.
7.3 CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
Subdivision (a) of Section 94956.9
Name of Case: Tony's Sea Landing v. City of San Jacinto, US
Bankruptcy Ct
Case No. RS 01-17735 DN
Initiation of litigation pursuant to Subdivision (c) of Section 54956.9:
One (1) or more cases
No reportable action.
7.4 CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
Subdivision (a) of Section 94956.9
Name of Case: City of San Jacinto vs. Camillo Primero, M.D., Inc.
City Council Minutes
February 5, 2004
Paae 14 of 14
Riverside County Superior Court Case No. 404638
No reportable action.
7.5 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Subdivision (b) of
Section 54956.5: Two (2) or more cases
No reportable action.
8. ADJOURNMENT
With no further business before the Council, and followed by the Council's acclimation,
Mayor Ayres adjourned the meeting at 10:30 p.m.
City of San Jacinto
by Jim Ayres, Mayor
ATTEST:
Dorothy L. Chouinard, City Clerk
AGEN
MINUTES D-5' 3
REGULAR MEETING OF THE SAN JACINTO CITY COUNCIL
FEBRUARY 19, 2004, 7:00 p.m.
San Jacinto Unified School District Board Room
2045 South San Jacinto Avenue, San Jacinto, California
1. ORGANIZATION
1.1 Call to Order
Mayor Ayres called the Regular Meeting of the San Jacinto City Council to
order at 7:07 p.m.
1.2 Roll Call
Present: Jim Ayres, Jim Conner, Ken Shaw, Dale Stubblefield
Absent: Chris Carlson-Buydos
1.3 Invocation — Rev. Randy Leeper, Faith Tabernacle, San Jacinto
Rev. Leeper gave the invocation.
1.4 Pledge of Allegiance
City Treasurer Jim Potts led the Pledge of Allegiance.
1.5 Special Presentations
1.5.1 San Jacinto Valley Academy Proclamation
Mayor Ayres read the proclamation. Bob Lopez, Chairman of the
San Jacinto Valley Academy Board of Directors accepted. Several
of their Board members were present. Mr. Lopez spoke briefly and
thanked the Council for their recognition.
2. PUBLIC COMMENTS:
2.1 City Manager's Report / Recap of 1/22/04 and 2/5/04
City Manager Peter Cosentini noted the report had not been given last month
and therefore would be including 12-18-03 and 1-8-04 along with 1-22-04 and 2-
5-04. Manager Cosentini reviewed the editorial comments that did not need
responses. In summary of those public comments that needed response City
Manager Cosentini reported the following:
Joan Berggren — Burn Policy — staff began looking into options
❖ Bob Otta — trees (shrubs) near mobile home park were trimmed
City Council Minutes
February 19, 2004
Paae 2 of 10
❖ Terri Ford — the City can't face benches towards the mountains, as
requested. Other options from others like RTA are being looked into
❖ Joan Berggren — Burn Policy — he explained to her how Council would
proceed to address the issue
❖ Adrian Alexandru — Property owner advised same as Ms Berggren
❖ Len Souza — Dust complaint — advised about Air Quality Standards
and what the City is doing to meet the standards
❖ John Hunt — Potential for no police in San Jacinto — advised that no
police coverage is not an option
3. PUBLIC HEARING
3.1 Annexation of Property to Landscaping, Lighting and Park District
(LLPD) No. 2 - Annexation No. 14 (Mt. San Jacinto Junior College) /
City Attorney
3.1.1 Resolution No. _ / A Resolution Initiating Proceedings for the
Annexation of Property to LLPD No. 2 (Annexation No. 14) /
Approve and Adopt
3.1.2 Resolution No. _ / A Resolution Approving the Engineer's
Report for the Annexation of Property to LLPD No. 2
(Annexation No. 14) / Approve and Adopt
3.1.3 Resolution No. / A Resolution Declaring Intention to Annex
Property to LLPD No. 2 (Annexation No. 14) / Approve and
Adopt
Public Hearing / At the conclusion of the public hearing if the
City Council determines that a majority protest does not exist,
adopt Resolution No. _ / A Resolution Ordering Annexation of
Territory to LLPD No. 2 and Levying Assessments
Mayor Ayres opened the Public Hearing at 7:22 p.m.
M/S/C (Ayres / Stubblefield) moved to continue the Public Hearing until the
second meeting in March (3/18/04) at 7:00 p.m. or shortly there after.
Motion carried 4/0.
Ayes: Conner, Shaw, Stubblefield, Ayres
Nays: None
Absent: Carlson-Buydos
Abstain: None
City Council Minutes
February 19, 2004
4. CITY DEPARTMENTS
4.1 Police Activities League (PAL) Building Location and Structure
Materials / Select building site and Authorize staff to solicit
proposals for a traditional wood frame building / Community
Development Director
Community Development Director Tim Hults gave the Staff Report. Staff
began exploring the possible locations. It was narrowed to a site at Sallee
Park, south of the ball diamond, and the other near the Monte Vista Middle
School. Both have positive and negative aspects. He reviewed both for
both sites. Director Hults concluded staff recommends wood and stucco
construction, as that appears to be the most economical and suggested
Council authorize staff to secure the bids, while PAL staff works at
securing donations for anything not covered.
Council would own the building on school property if it was located at the
Monte Vista site. City Manager Cosentini reminded the Council that the
School Board had agreed to continue to pay the utility bills if the building is
on their property and won't if located elsewhere, as discussed at the joint
meeting. Director Hults noted that it would be a negotiated item but
believes ultimately if located on school property they would eventually
have ownership of the building. Attorney John Brown noted it is possible
for the City to give the building to the school.
Council Member Conner believes the access of the parking lot and more
potential parking from the San Jacinto Assembly of God Church's lot is
attractive for the Monte Vista site. However, he noted his concerns for
involving the school because of the mandated regulations they must
follow, i.e. 1) the state architect consultations, and 2) earthquake
requirements. Those two alone pose more expenses. Because of that it
might be best to use the Sallee Park location. He commented he doesn't
see the utility bills being a big problem.
Council Member Conner questioned if they would have to pay the TUMF
and MSHCP fees. Director Hults noted there are exceptions and he
believes the PAL building would be exempt both.
Mayor Ayres questioned if the off track students could use the building
when school is in session. Director Hults noted he had not received a firm
response to that question. Mayor Ayres noted his preference is the
Sallee Park site, as Public Works could assist as well as volunteers.
Myra Wood, 181 N Ramona, San Jacinto PAL Director, commented on the
time they have spent looking for site as their lease was up in December.
She was informed by the school that if PAL was located on school
property they would not be able to be open during school hours, which
would mean they would be open 2.5 hours per day. Ms Wood's
City Council Minutes
February 19, 2004
recommendation is for the Sallee Park site to be able to have longer
hours. She further noted that park represents families, as does PAL. The
staff and children are willing to do whatever it takes to bring it to fruition.
San Jacinto PAL started with approximately 35 children and has grown to
900 in three years.
Ms Wood noted they need some office space, storage, computer area,
boxing ring, and pool table(s) space. She informed the Council the Library
is donating desks and chairs. The San Jacinto Pal carries a $5 million
liability indemnification and the City will be added to that policy. Attorney
Brown concurred it would be prudent to see that that gets done.
Council Member Conner expressed concern about the size of building: A
lot of the cost will be determined square footage. Ms Wood responded
they want to get a building up with what they have and then work later at
expanding it. Mayor Ayres commented the Council needs to know what
$100,000 buys.
Mayor Ayres noted the other pluses he sees for the Sallee Park location:
• It serves the students in the downtown area, which are the
highest number of users
• It is in walking distance to and from the schools and downtown
area
• It has the other amenities nearby — pool, ball field, etc.
Council Member Shaw and Council Member Stubblefield both commented
they support the Sallee Park location.
M/S/C (Stubblefield / Conner) moved to approve the Sallee Park location for the
construction of the PAL building and to solicit proposals for a
traditional wood frame building. Motion carried 4/0.
Ayes: Conner, Shaw, Stubblefield, Ayres
Nays: None
Absent: Carlson-Buydos
Abstain: None
4.2 Burn Policy / Direct staff / City Attorney & Community Development
Director
City Attorney John Brown commented there was nothing to add to what
was included in the Staff Report. The Council is familiar with San
Jacinto's policy and the report shows what other nearby communities are
doing on this subject.
Mayor Ayres noted the matrix indicates the other communities have very
similar laws with a few minor variances here and there.
City Council Minutes
February 19, 2004
Page 5 of 10
City Manager Cosentini commented that he is familiar with several cities'
policies up and down the state: San Jacinto's policy is very main stream.
The property in question is being considered for purchase by the RDA
(Redevelopment Agency). His recommendation is to leave the policy as it
is.
M/S/C (Ayres / Conner) moved to keep the current burn policy as it is. Motion
carried 4/0.
Ayes: Conner, Shaw, Stubblefield, Ayres
Nays: None
Absent: Carlson-Buydos
Abstain: None
4.3 Skyview Lane Landscape / Direct staff and recommend funding
source / Public Works Superintendent
Superintendent Bob Lavin reviewed the options and the cost of each. The
area in question is 4' wide and 245' long.
Vice Mayor Carlson-Buydos joined the meeting at 7:47 p.m.
One electrical pedestal has been lowered. The other one is a main trunk
line that SCE uses for testing; to move it would cost $2,100. He doesn't
see leaving it is a problem. No money was budgeted to have it moved.
Council Member Conner questioned what would be required for the
landscaping maintenance. Superintendent Lavin noted that if shrubs were
planted it would be 3 years before any major maintenance would be
needed. Council Member Conner volunteered to donate the shrubs.
City Manager Cosentini reminded the Council that Skyview Lane is in the
LLPD No. 1 and reviewed the financial problems LLPD No. 1 continues to
pose for the City. Council Member Conner commented that it is the
Rancho San Jacinto area in LLPD No. 1 that is the problem not the
Skyview area.
Director Hults commented that prior to the bonds being released the
landscaping and irrigation improvements had to be installed. That was
done. What was not brought to his attention was that water was not
connected to the irrigation. Consequently, the landscaping died.
Vice Mayor Carlson-Buydos questioned what is being done do insure this
type of situation doesn't get repeated. Director Hults responded the
contract the City Manager signed, and that Council will ratify later in
tonight's meeting (Item 5.3), requires the landscape reviewer and
inspector to sign off when it is finaled.
City Council Minutes
February 19, 2J04
Page 6 of 10
Superintendent Lavin informed Council the electric pedestal on the north
end of this property belongs to the City. It has a meter on it for the street
lights.
Mayor Ayres commented that he supports the installation of shrubs and
the sees the second pedestal as a continuing problem. He noted the City
Manager does not recommend the use of General Fund money to do this
project. Mayor Ayres recommended the $4,200 come out of Parkway
Development Funds.
M/S/C (Ayres / Conner) moved to approve the installation of shrubs, with wood
chips, sprinkler system and water meter for $4,250 with the money to
be taken out of the Parkway Development Fund.
Finance Director Bernie Simon pointed out that that account has $100,000
of that account appropriated for this fiscal year. Technically speaking
there is only $145,000 in the account.
Attorney Brown suggested the motion be amended to state the money be
determined by staff from legal funding from the appropriate fund.
M/S/C (Ayres / Conner) friendly amendment to have the $4,250 taken from legal
funding from the appropriate fund. Motion and amendment carried 5/0.
Ayes:
Carlson-Buydos, Conner, Shaw, Stubblefield, Ayres
Nays:
None
Absent:
None
Abstain:
None
4.4 Developer Deposit Policy / Resolution No. 2513 / A Resolution
authorizing the establishment of a deposit program for expedited
review of development projects /Approve and Adopt / city Attorney
City Attorney Brown noted that this concept is used nationally; it covers
actual expenses and is not a fee; and assures the City the General Fund
will not be utilized or depleted in managing development. He noted that
the concept has been used on individual projects but not as a City wide
policy. This proposed resolution makes it a City policy, with staff
recommending approval.
M/S/C (Carlson-Buydos / Shaw) moved to approve Resolution No. 2513
authorizing the establishment of a deposit program for expedited
review of development projects. Motion carried 5/0.
Ayes:
Carlson-Buydos, Conner, Shaw, Stubblefield, Ayres
Nays:
None
Absent:
None
Abstain:
None
City Council Minutes
February 19, 2004
Paae 7 of 10
4.5 Resolution No. 2514 / A Resolution amending the City's Local
Guidelines for Implementing the California Environmental quality Act
(Pub. Resources Code § 21000 et seq.) / Approve and Adopt / City
Attorney & Community Development Director
City Attorney Brown reviewed the staff report, noting staff recommends
approval of the resolution which clarifies that the Planning Commission
has the authority to approve environmental review documents subject to
appeal to the City Council.
Vice Mayor Carlson-Buydos questioned Section 4: When Planning
Commission approves the CUP (Conditional Use Permit) and it goes to
Council for ratification, is the CEQA appealed as well if Council sends it
back to Planning Commission? Attorney Brown noted that is correct.
M/S/C (Carlson-Buydos / Stubblefield) moved to approve Resolution No. 2514,
amending the City's Local Guidelines for Implementing the California
Environmental Quality Act (CEQA). Motion passes 5/0.
Ayes:
Carlson-Buydos, Conner, Shaw, Stubblefield, Ayres
Nays:
None
Absent:
None
Abstain:
None
4.6 Final Principles for Water Management / Discuss and ratify
committee's approval of "Final" Principles of Water Management /
City Attorney — Special Counsel
Special Counsel City Attorney commented the City has been working on
developing these principles for the past three years. Attorney Brown
thanked Council Member Conner for his historical information and
archives on water in the San Jacinto Valley that he shared with the task
force working on water management.
Council Member Conner left the room at 8:11 p.m. (potential conflict of
interest).
Mayor Ayres noted the historical achievement this is for the valley. Vice
Mayor Carlson-Buydos commented that it has been nearly four years in
the making. While the change is going to be tough but the water basin is
now protected. After much scrutinizing she supports the final document.
She further noted that it will cause water department charges to change in
the future.
M/S/C (Stubblefield / Carlson-Buydos) moved to approve the Final Principles for
Water Management. Motion carried 4/0.
City Council Minutes
February 19, 2004
Paae 8 of 10
Ayes:
Carlson-Buydos, Shaw, Stubblefield, Ayres
Nays:
None
Absent:
Conner
Abstain:
Conner
Vice Mayor Carlson-Buydos recognized Attorney Hargreaves for his work
with city managers and city attorneys, identifying him as "the real work
horse." Attorney Hargreaves disagreed: Two of San Jacinto's Council
members led the charge and Vice Mayor Carlson-Buydos and Council
Member Stubblefield stood and fought through it.
Council Member Conner rejoined the meeting after the vote was taken.
4.7 Painting of City Hall / Ratify City Manager's decision to review this
capital request in the context of the budget process / City Manager
City Manager Cosentini received two requests from Council members to
repair and repaint City Hall when the Community Center was to get
painted. He explained funding for the painting at the Community Center
was done with RDA funding and that RDA funding can not be used on City
Hall. He looked for other sources of funding and was unsuccessful. In his
effort to steer Council away from General Fund spending this is also the
case with refurbishing City Hall.
Council Member Stubblefield noted that lots of money was (and will be)
spent redoing Main Street. He sees this as an obligation to complete. He
would like to have the words `San Jacinto' added to `City Hall' on the
building.
City Manager Cosentini noted the $5,000 does include the stucco repair
work. Council Member Shaw had suggested to him earlier to also
consider changing the color of the building.
Council Member Shaw noted that if his house looked like City Hall he
would fix it. He supports getting it done.
Mayor Ayres concurred that repairs and painting needs to be done. He
commented he appreciated the tile at the main entry being fixed this week.
He added that he believes the City should lead by example.
After a brief discussion of research to find a funding source other than the
General Fund, Council Member Conner noted that he believes the paint
on the Virginia Lee is worse. Director Hults responded that it was painted
three years ago.
M/S/C (Shaw / Ayres) moved to approve appropriation of $5,000 from the General
Fund to make the necessary repairs and paint. Mayor Ayres noted that
City Council Minutes
February 19, 2004
Page 9 of 10
he recommends staff select the color. Motion passes 4/0
Ayes: Conner, Shaw, Stubblefield, Ayres
Nays: None
Absent: Carlson-Buydos
Abstain: None
5. CONSENT CALENDAR
5.1 Warrant Register for Warrants, Prepaid Checks, and Payroll Checks
Period Ending 02/19/04 / Approve / Finance Director
5.2 February 5, 2004 Regular Meeting Minutes / Approve / City Clerk
5.3 Ratification of City Manager's Approval and Execution of Kammeyer
and Associates' Contract to conduct ongoing Landscape Plan
Checks and Inspections / Approve / Community Development
Director
Mayor Ayres pulled 5.2 (will be brought to the March 4, 2004 Meeting per the City
Clerk) and 5.3.
M/S/C (Carlson-Buydos / Ayres) moved to approve the balance of the Consent
Calendar (5.1) as presented. Motion carried 5/0.
Ayes:
Carlson-Buydos, Conner, Shaw, Stubblefield, Ayres
Nays:
None
Absent:
None
Abstain:
None
5.3 Ratification of City Manager's Approval and Execution of Kammeyer
and Associates' Contract to conduct ongoing Landscape Plan
Checks and Inspections / Approve / Community Development
Director
Mayor Ayres noted that the City Manager has authority to sign contracts up to
$75,000 and they do not need to be brought to Council for ratification.
M/S/C (Ayres / Stubblefield) moved to ratify City Manager's approval and
execution of contract with Kammeyer and Associates to conduct landscape
plan checks and inspections. Motion carried 5/0.
Ayes:
Carlson-Buydos, Conner, Shaw, Stubblefield, Ayres
Nays:
None
Absent:
None
Abstain:
None
City Council Minutes
February 19, 2004
Page 10 of 10
6.0 MAYOR / COUNCIL MEMBER REPORTS / DISCUSSIONS
6.1 Committee and/or Agency Agendas / Receive and File / City Clerk
Vice Mayor Carlson-Buydos commented the opening for the 60, 215, 91
exchange is coming soon. Governor Schwarzenegger won't be attending. The
Hemet / San Jacinto Action Group will meet at noon tomorrow to discuss
transportation issues.
Council Member Stubblefield noted:
1) He attended the WRCOG meeting and the first JPA for MSHCP.
2) Clean Up day is February 28th and that is the same day as the
Council's goal setting workshop.
3) He and Mayor Ayres interviewed 29 applicants for the Public Safety
Working Group Committee. The meetings will be held February 24th
26th and March 1st at 6:00 p.m. at the Community Center.
Mayor Ayres recessed the meeting at 8:37 p.m. and reconvened the meeting directly
into Closed Session at 8:48 p.m.
7. CLOSED SESSION
7.1 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Initiation of litigation pursuant to Subdivision (c) of Section 54956.9:
One (1) or more cases
No reportable action.
8. ADJOURNMENT
With no further business before the Council, and followed by the Council's acclimation,
Mayor Ayres adjourned the meeting at 9:42 p.m.
City of San Jacinto
by Jim Ayres, Mayor
ATTEST:
Dorothy L. Chouinard, City Clerk
AGENDA ITEM 5• 41
March 4, 2004
TO: The Honorable Mayor and Members of the City Council
FROM: Peter A. Cosentini, City Manager
SUBJECT: Professional Service Agreement with Joni Good B. Goodman —
Washington Assistant
RECOMMENDATION:
By motion approve the agreement between the City of San Jacinto and Joni B.
Goodman for Washington representation, and authorize the Mayor to execute the
agreement.
BACKGROUND:
As you are aware, Mark S. Israel retired earlier this year. Joni Goodman is taking
over the business and is willing to continue providing the same quality service
Mr. Israel has provided the City since 1997. The services engaged in this
contract are instrumental to the City in contacting our Washington
representatives to pursue federal funding for the City's major capital
improvement projects, as well as keeping the City informed of the latest
developments in Washington, DC impacting the City.
The attached contract has been reviewed and approved by the City attorney, as
it relates to its legal content. The contract herewith presented remains the same
as the previous contract with Mr. Israel, at a rate of $800.00/month. Additionally,
$2,000.00 is being allocated in his contract for reimbursable expenses, payable
upon receipt of bills.
JUSTIFICATION:
Secure the services for the City's legislative and federal program consultant that
is vital to the implementation of the City plans for major capital improvement
projects and economic development spur.
Page 1 of 2
Appr s
City Manager:
Finance Director:
BUDGETARY IMPACT:
Professional service cost is currently included in the City's annual fiscal year
budget 2003-04.
ATTACHMENTS:
Contract
Page 2 of 2
AGREEMENT BETWEEN
THE CITY OF SAN JACINTO, CALIFORNIA
:►1,
JONI B. GOODMAN
This AGREEMENT is made and entered into this 4 h day of March, 2004, by
and between the CITY OF SAN JACINTO, CALIFORNIA, a municipal organization
under the laws of the State of California with its principal place of business at 201
East Main Street, San Jacinto, California 92583 ("City") and Joni Goodman, a
Washington Consultant with its principal place of business at 1520 Eye Street, N.W.,
Suite 300, Washington, D.C. 20006 ("Consultant"). City and Consultant are
sometimes individually referred to as "Party" and collectively as "Parties."
Pursuant to the terms and conditions contained herein, the City and the
Washington Assistant do agree as follows:
I. OBLIGATIONS OF THE WASHINGTON ASSISTANT:
A. The Washington Assistant will act as legislative and federal program
consultant to the City of San Jacinto, California, in Washington, D.C.
B. The Washington Assistant will supply requisite office space, utilities,
furnishings and equipment, professional and secretarial services, office
supplies, general administrative support, and such other items as may be
necessary and common to the conduct of business and the establishment and
maintenance of a Washington office for the City.
C. The Washington Assistant will provide the City weekly reports on federal
legislative and administrative developments in program areas of interest to
the City.
D. The Washington Assistant will confer with the Mayor or City Manager and
such other City personnel designated by the Mayor or City Manager on all
organizational, planning and program activity that has a bearing on the ability
of the City to make the best use of federal aid programs.
E. The Washington Assistant will review federal executive proposals, legislation
under consideration, proposed and adopted administrative rules and
regulations and other Washington developments for the purpose of advising
the City on those items which may have a bearing on City policy or programs.
F. The Washington Assistant will secure and furnish such detailed information
as may be available on federal programs in which the City indicates an
interest.
G. The Washington Assistant will review and comment on proposals of the City
that is being prepared for submission to federal agencies when requested to
do so by the City Manager or his designee.
H. The Washington Assistant will maintain liaison with the City's
congressional Delegation and will assist the delegation in any manner that the
City determines to be in its best interest, just as any other member of the
City's administrative staff might render assistance.
The services of the Washington Assistant shall be performed by the
Washington Assistant under its supervision. The Washington Assistant will
determine the means, method and details of performing the services subject to
the requirements of this agreement. The City retains the Washington
Assistant on an independent contractor basis and the Washington Assistant is
not an employee of the City. The Washington Assistant retains the right to
perform similar or different services for others during the term of this
agreement. Any additional personnel performing the services under this
agreement on behalf of the Washington Assistant shall not be employees of
the City of San Jacinto and shall at all times be under the Washington
Assistant's exclusive direction and control. The Washington Assistant shall
pay all wages, salaries, and other amounts due such personnel in connection
with their performance of services under the agreement and as required by
law. The Washington Assistant shall be responsible for all reports and
obligations respecting such additional personnel, including, but not limited to:
social security taxes, income tax withholding, unemployment insurance, and
workers' compensation insurance.
I. The Washington Assistant will counsel with the City regarding appearances
by City Personnel before Congressional Committees and administrative
agencies and will arrange for appointments and accommodations in
Washington for City personnel as necessary.
J. The Washington Assistant will contact federal agencies on the City's behalf
when City applications are under consideration by such agencies and
otherwise take whatever steps appear to be required to obtain the most
favorable consideration of such applications.
K. In fulfilling the responsibilities under this Agreement, the Assistant will act in
the name of the City of San Jacinto, California, and with the title of
Washington Assistant to the City Manager.
L. The Washington Assistant will not directly or indirectly participate in or
intervene in any political campaign on behalf of or in opposition to any
candidate for public office, in the City of San Jacinto.
M. The Washington Assistant will specifically, but not exclusively, work on the
following projects:
1. Continue to monitor the City of San Jacinto's participation in the
Volunteers in Service to America Program.
2. Securing authorization and funding for the groundwater recharge program.
3. Monitor federal programs for senior citizens.
4. Actively pursue any benefits available to the City of San Jacinto through
participation in TEA-21 and TEA-22 (the Transportation Efficiency Act).
5. Monitor San Jacinto's requested earmarks.
6. Continue to work for the Economic Development Administration's
support for San Jacinto projects.
7. Provide any assistance possible for the City and regions energy problems.
II. OBLIGATIONS OF THE CITY OF SAN JACINTO, CALIFORNIA
A. The City of San Jacinto, California will contract with the Washington
Assistant for the remainder of this fiscal year 2003-04, which will be June 30,
2004, unless extended by mutual written agreement or terminated per Section
III.0 of this agreement.
B. The City of San Jacinto will pay the Washington Assistant for the
performance of all services required hereunder and all expenses incurred in
connection therewith the sum of THREE THOUSAND TWO HUNDRED
DOLLARS ($3,200.00) PAYABLE AS FOLLOWS: Monthly payments of
$800.00 in advance for each of the next four months.
1. In addition, the City will reimburse the Washington Assistant $2,000
upon receipt of expense records for reimbursements considered
reasonable in the conduct of City business, such as:
a. Long-distance telephone expenses
b. Travel expenses for site visits
c. Business related expenses incurred while City officials are
in Washington on City business
d. Postage/courier expenses
e. Publications
f. Conference registration
g. Organization dues
h. Copying expenses
C. The City will advise the Washington Assistant of the name or names of
persons other than the City Manager authorized to request service by the
Washington Assistant and the person or persons to be kept advised by the
Washington Assistant.
D. The City will supply the Washington Assistant with a summary of all federal
programs in which the City is participating and advise the Washington
Assistant of any new applications filed, together with pertinent details as to
the substance of such applications.
E. The City will supply the Washington Assistant with copies of budgets,
planning documents, and regular reports of the Mayor and departments,
Council agenda and proceedings, newspapers and other materials that will
assist the Washington Assistant in keeping current on City policies and
programs.
III THE CITY OF SAN JACINTO, CALIFORNIA, AND THE WASHINGTON
ASSISANT CONCUR THAT THE FOLLOWING EXCLUSIONS SHALL
APPLY TO THIS AGREEMENT.
A. Will not perform any legal, engineering, accounting or other similar
Professional service.
B. Will not expend more than $1,000 in efforts to influence HUD directly under
Section 7(d) and 13(g) of the Department of Housing and Urban
Development Act 42 USC 3535(d) and 3537b(g) and 24CFR Sec. 86.1.
C. Either party may terminate this Agreement at any time and for any or no
reason by giving the other party at least sixty (60) days' notice in writing
of such termination.
D. Washington Assistant shall keep itself fully informed of and in compliance
with all local, state and federal laws, rules and regulations in any manner
affecting the performance of the services, including all lobbying and
campaigning laws. Washington Assistant shall be liable for all violations
of such laws and regulations in connection with Services. If the
Contractor performs any work knowing it to be contrary to such laws,
rules and regulations, Washington Assistant shall be solely responsible
for all costs or liabilities arising therefrom. Washington Assistant shall
defend, indemnify and hold the City, its officials, directors, officers,
employees and agents free and harmless, from any claim or liability
arising out of any failure or alleged failure to comply with such laws,
rules or regulations.
This Agreement shall take effect immediately upon its full execution by both parties.
CITY OF SAN JACINTO, CALIFORNIA
MAYOR
Approved as to form:
CITY ATTORNEY
-5-
Joni B. Goodman
WASHINGTON ASSISTANT
AGENDA ITEM 6
March 4, 2004
TO: The Honorable City Council
FROM: Bernie Simon, Finance Director
SUBJECT: Set Special Meeting Dates for Budget Workshops FY 2004-2005
RECOMMENDATION:
By motion, set Special Meeting for Budget Workshops on Tuesday, May 25,
2004 at 7:00pm to 9:00 pm and, if needed, another date to be set at that time.
BACKGROUND:
Staff is beginning work on the FY 2004-2005 Budget and is requesting Council
set a special meeting date for a Budget Workshops.
Estimated Budget Time Line
• Monday Feb. 23, 2004 Budget Call FY 2004-2005 to
Department Heads
• Friday March 19 2004 Department Information Statements,
including goals, objectives,
accomplishments due; should be
emailed to CM.
• Monday Feb. 23 —
To March 26, 2004 Department Heads review
current budget and work on FY 2004-
2005 proposed
budget for all areas of
responsibilities, including capital
project and capital equipment
justifications.
Approv
City Manager:
Finance Director:
JUSTIFICATION:
Public meeting requirements.
BUDGETARYIMPACT:
There is no budgetary impact to this action.
Attachments: Feb. 2004 Calendar
Mar. 2004 Calendar
April 2004 Calendar
May 2004 Calendar
June 2004 Calendar
"M
- ---------------- ......
Sunda:
.................... -ndw---TU-esd . Wednes
Fn Satbrda
.
2 3 4 5 6 7
8
9 1 10 1 11 1 12 1 13 1 14
6 1 17 1 18 1 19 1 20
22
23
24
25
26
27
8:00a Department
8:00a Department
8:00a Department
8:00a Department
8:00a Department
Head
Head
I Head
Head
Head
Budget Prep
Budget Prep
I Budget Prep
Budget Prep
I Budget Prep
January 20
...........
: ........
......
.............
I .......
--------
3 .......
.. .......
-----
1 12
13.
14
15::.16
.....
IT..-
.....
3 19
2011
21
...
24
5 26
27
28
29
301131....
February ... 2004
S
M.-I-T
W
T F
S -
1
2 3
4
5 6
-8: ......
9 10
11
12 13
..1.4:: ..........
- 6 17
18
19 20
2.1::::
......
... .........
22...23
24
25
26
29
..........
-----------------
.................
------------
......
AnYThne Month Overview
Printed February 17, 2004
........ I
.............
..............
...............................
..........
...........
..........
...
W:::T
:F .......
....
......................
....................
----
3
4
S
6::::::
.......
.............................
.......
....
9.::::
10
11
12:..1.3:.::
14:-15
16
17
18
19
20�
21
.22::::::::23
24
25
26
27
:::::28:::-:29::::30
31
Sunda Mbnda Tuesda Wednesday Thursday Friday Saturdal
j
1
2
3
4
5
8:00a Department
8:00a Department
8:00a Department
8:00a Department
8:00a Department
Head
Budget Prep
Head
Budget Prep
Head
Budget Prep
Heads
working on
Heads
working on
j
i
i
I
1
Budget
Budget
7
8
9 j
10
11
12
8:01a Department
8.00a Department
8:00a Department
8:00a Department
8:00a Department
Head
Head
Head
Head
Head
Budget Prep
Budget Prep
Budget Prep I
Budget Prep
Budget Prep
15 l 16 1 17 i 18 1 19
8:00a Department I. 8:00a Department 1 8:00a Department 8:00a Department 8.00a Department
Head j Head Head Head Head
Budget Prep j Budget Prep Budget Prep Budget Prep I Budget Prep
21
22
23
24
25
26
8:00a Department
8:00a Department
8:00a Department
8:00a LAST
8:00a DEPARTME
Head
Head
Head
DATE TO
NT HEAD
li Budget Prep
Budget Prep
Budget Prep
WORK ON
BUDGETS
BUDGET
DUE !!!!!!
10:00a Revenue
i Projected
`II
27
28
1 29
30
31
10:00a Revenue
10:00a Revenue
10:00a Revenue
Projected
Projected
Projected
11:00a Prelim
11:00a Prelim
11:00a Prelim
Expenditure
Expenditure
Expenditure
... ..
Budget
Budget
Budget
Compiled
Compiled
Compiled
February 20"
_. S
M T
llll
T :F
S
1
.........
2
4.
_.._...
5 6
_.
7
8'
9 10 ........
11
12 13
14
15
16 17
1:8
19 20
21
22
23 24 ..........
2s
26 27
28
29
........... .
MaMh 2004
-S
M
T
.W
T_
F
S
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
''16
17
- 1$
20
21
22
23
24
25 ......
:19
.26
27
...........
28
29
130
31
.........
.._..._...
AnyTitne Nionth Overview
Printed February 17, 2004
120 ..
..
W::
T.
F
S
A .
2
3
'�'k
..12
13.
1.4
'l5
1f
17 ::
�8
_..
10
.......
20
21
22 ......
24
.........
25-
_....
215
:27
..._....
28
...::::.
29.3Q
._.
4
5
6
7
8
9
10:OOa Revenue
10:OOa Revenue
10:00a Revenue
10:00a Revenue
10:OOa Revenue
Projected
Projected
Projected
Projected
Projected
11:OOa Prelim
11:00a Prelim
11:OOa Prelim
11:00a Prelim
11:00a Prelim
Expenditure
Expenditure
Expenditure
Expenditure
Expenditure
Budget
Budget
Budget
Budget
Budget
Compiled
Compiled
Compiled
Compiled
Compiled
7:OOp Planning
Commission
11
12
13
14
15
16
8:00a Budget
8:OOa Budget
8:OOa Budget
8:OOa Budget
8:OOa Budget
Review with
Review with
Review with
Review with
Review with
CM, FD
CM, FD
CM, FD
CM, FD
CM, FD
7:OOp Council
Meeting
18
19
20
21
22
23
B:OOa Budget
8:OOa Budget
B:OOa Budget
B:OOa Budget
8:OOa Budget
Review with
Review with
Review with
Review with
Review with
CM, FD
CM, FD
CM, FD
CM, FD
CM, FD
7:OOp Planning
Commission
25
26
27
28
29
30
B:OOa Department
8:OOa Department
8:OOa Department
B:OOa Department
B:OOa Department
Budgets
Budgets
Budgets
Budgets
Budgets
Revised
Revised
Revised
Revised
Revised
12:OOp Prelim Fund
12:OOp Prelim Fund
12:OOp Prelim Fund
12:OOp Prelim Fund
1:OOp Prelim
Balances
Balances
Balances
Balances
Budget
are Re-
are Re-
are Re-
are Re-
Produced
calculated
calculated
calculated
calculated
and Printed
_
..................
........
.................. .._..........--
Mar+h 2!!-4
..
-
..:
M
: .:.11{t'
T...
T
S
_....
-
.
_
........
._ ..
_.........
-
7
:::.1
A
1...
14
,i5
1f
17
1�
'�S::20
1
22
23
24
25.
26
27
28
29
30
31
4
5
..
7
V.
J
10'
11
12
...............................................
�3
14
18
192D
:2
22....23
24
25
26
27
2&
2
:3Q
AnyTime Month Overview
Printed February17, 2004
1
24
.........................
._.........._.......................
May 2044
S
M
7 W
T F
S
1
2
3
4 5
6 7
8
9
10
11 12
13 '14
15'
16
17
18 19
20 21
22'
23
24
25 26
27 28
29
30
31
Sunday M6.nday .:.. Tuesday W
2
3
4
5
6
7
9:OOa Prelim
9:OOa Prelim
9:OOa Prelim
9:OOa Prelim
9:OOa Prelim
Budget
Budget
Budget
Budget
Budget
Produced
Produced
Produced
Produced
Produced
and Printed
and Printed
and Printed
and Printed
and Printed
7:OOp Council
Meeting
Saturdav . ...
1
0
9
10
11
12
13
14
15
9:OOa Prelim
9:OOa Prelim
10:00a Distribution
8:OOa Budget
8:OOa Budget
Budget
Budget
of Prelim
Review and
Review and
Produced
Produced
Budget
Analysis
Analysis
and Printed
and Printed
7:OOp Planning
5:OOp Completion
Commission
of Prelim
Budget
16
17 118
19
20
21
22
8:OOa Budget
8:OOa Budget
8:OOa Budget
B:OOa Budget
B:OOa Budget
j Review and
Review and
Review and
Review and
Review and
Analysis
Analysis
Analysis
Analysis
Analysis
7:OOp Council
Meeting
23
— 24 -
-- 25
26
27
28
29
B:OOa Budget
B:OOa Budget
8:OOa Budget
8:OOa Budget
8:OOa Budget
Review and
Review and
Review and
Review and
Review and
Analysis
Analysis
Analysis
Analysis
Analysis
j
7:00p Proposed
7:OOp Planning
Budget
Commission
Workshop
Date
30
31
8:OOa Memorial
..:..
Day Holiday
::......:..
.`.
... ..........
May �n .....:;::..
.
.
S_M:
T
:W
T
:F'
_... _----
-----------
--------
_
-----
2
3
_.......
_
........
9
_ 10
11
.12
_...................
1
14
........
18
.........
16...17
''
18.
_..................._....._.
19
2Q
21 _
22
..........
..............................................................9....
23
24
" 25
26.
27
28
...
2 "
30
31
AnyTime Month Overview
Printed February 17, 2004
........
..........
.........
..
1
2
3
4
5
6
7
#3 ........_
9
10
_
11 ...........
1Z
_.
3
14
: 15
.........._
_ _
.16
_
17
....................
: 18
__............_....
19;:
20.:21
_......_......_
22
"23
24
_
25
.....................
:26::
_..
2
28
_
'29
30
_
............__.
Sunday Monday..
Tuesday-
Wednesday
Thursday'
Friday Saturda
.
_ 1
2
3
4
5
8:OOa Budget
8:OOa Budget
7:OOp Council
S:OOa Prepare
;_.__.._
Review
Review
Meeting
Budget
........::........... .: .. _.:__.. _. ..
7:30p Staff
Adoption
responses
Reso
or further
review from
Budget
Hearing
6
7
8
9
10
11
12
8:OOa Prepare
8:00a Budget
7:OOp Planning
Budget
Adoption
Commission
iAdoption
Reso to City
Reso
Clerk for
agenda
packet of
June 17th
14 15 16 17 18 19
7:OOp Council
Meeting
7:30p Proposed
Budget
Resolution
Adopted
20 I 21 I 22 23 24 25 26
7:OOp Planning
Commission
27
28
29
30
.... . .
MAY 2004
S
M
T
1N
T:IF
S
1
3
4 .....5
:
6
7
8;
91
10
111
12
18
14
15:..
116
17
18
19
A.
:21<
22:
23
24
25
26
27
28
29:_
30
31
June::2004
S_
M
T
W
T
F
S
1
2
3
4
5
6
7
8
9'
10
11
12
13
14
'15
'16
17
18
19
20
21
''22
23
24
25
26
27
28
129
30
AnyTime Month Overview
Printed February 17, 2004
I Jule �004
S
M
T
W
T
`F
S
i
2
3
4
5,
6
7
8
1#
10
1
12
43
14
15
.16
'17
8
19
21
_......
22
23
_......._
.
24
25
Z.
2i
. 28
: 29
3
31
HEIVUNEWs RIVERSIDE COUNTY
BUDGET: -More than 200
jobs could be cut as a
result of revenue losses
In riverside County.
By MICHAEL CORONADO
THE PRESS -ENTERPRISE
The Riverside County sheriff
will lay off an estimated 310 dep-
uties if the Board of Supervisors
cuts the public safety budget by
7.9 percent through the end of
the year, Sheriff Bob Doyle said
Monday,
The reason for the cuts is a
county budget facing extreme
revenue losses. The county is
facing $145 million in lost reve-
nues and cost increases for the
duration of this year's budget
and into the 2004-05 fiscal year.
Managers were told in Janu-
ary to cut their department
spending by 8 percent through
the end of the year and imple-
ment immediate hiring freezes,
including public safety person-
nel,
re
Doyle painted a dire public
safety .emergency.
"If we are made to take this
cut, the law enforcement ser-
vice of this county will be deci-
mated," he said by cell phone.
The 110 deputies include 77
correctional officers, An esti-
mated ill classified positions
would be cut as well, Doyle said.
Board supervisors will ap-
prove a preliminary budget in
June.
Some supervisors said it's too .
early in the process to start talk-
ing about laying off deputies.
"We've got a long wayto go,"
5th District Supervisor Marion
Ashley said by phone Monday.
County finance officials said
the budgetary woes largely re -
silt from tens of millions of dol-
lars that the state is withhold-
ing from the county as it ad-
dresses its own financial quag-
mire.
The Sheriffs Department has
a budget of about $300 million
and has 1,445 deputies on staff,
Doyle said.
Much of the lost revenue for
2004-05 will result from proper-
ty tax shifts, increasing expens-
es to run the county's programs
and departments and an esti-
mated.$16 million in losses from
the county hospital.
The county's overall budget
for 2003-04 is approximately
$3 billion, with a discretionary
general fund of $423 million. .
The county's budget picture
could get even murkier today if
voters reject Gov. Schwarzen-
egger's $15 billion bond mea-
sure to refinance state debt.
Doyle said he understands
that the county is in a financial
bind, but he'll ask the board in
the coming months to pledge
their commitment to public
safety.
"These are the kinds of cuts
that cause you to shut things
down," he said.
every THE PRESS -ENTERPRISE
day in Inland souimm caliJomiu's nmpqa