HomeMy WebLinkAboutAgenda - Agenda Packets - Regular Meeting 10/19/2021 REQUEST TO SPEAK
CITY OF SAN(CINTO - CPC MEETING
AGENDA ITEM#: SUBJECT: / �1L--2 S
DATE: iUI (
IN FAVOR: ❑ NEUTRAL: ❑ IN OPPOSITION: ❑
Name: ✓�s �—
Representing: V C'
Address: r n I' �
lJ!
City: ‘L_\„( J %C�'4 Telephone No: 95 f (<D 3 �' (1
HAND SPEAKER SLIPS TO THE CHAIRMAN PRIOR TO THE
START OF THE MEETING.
REQUEST TO SPEAK
CITY COUNCIL AGENDA ITEM#: SUBJECT: 1,;(/'64&,
DATE: d-Oc c,exav L e-dj
IN FAVOR: ❑ NEUTRAL: El M etIN UPPOSIN: ❑
Name: �/9rC rOm--
Representing:
Address:
City: Telephone No:
Individual speakers wishing to address an agenda item are requested to complete this card. Although you are not
required to complete this card, the information will assist the City in addressing the issue(s) you raise. Individual
speakers are limited to three minutes for their presentation. If a translator is required there will be a six
minute allowance. Organized presentations with more than one speaker are limited to 15 minutes, at the discre-
tion of the Mayor and Council.
When speaking, be brief, stay on the subject. The Mayor will call you to speak at the appropriate time. Please
make your presentation from the microphone.
PLEASE COMPLETE SPEAKER SLIP PRIOR TO START OF THE MEETING
AND GIVE TO CITY CLERK OR DEPUTY CITY CLERK
REQUEST TO SPEAK
CITY COUNCIL rtGENDA ITEM#:2,0 SUBJECT: (6-C-E.- yaq
DATE: (q ocy9.C) 2
IN F V : ❑ N UTRALL: . ❑ IN OPPOSITION: ❑
Name: i Oel)pet
Representin :
Address: y du Car�I �A. l 0r
City: nth ff Telephone No: �l,( C�1
y iw` S p S I 5-77gc,
Individual speakers wishing to address an agenda item are requested to complete this card. Although you are not
required to complete this card, the information will assist the City in addressing the issue(s) you raise. Individual
speakers are limited to three minutes for their presentation. If a translator is required there will be a six
minute allowance. Organized presentations with more than one speaker are limited to 15 minutes, at the discre-
tion of the Mayor and Council.
When speaking, be brief, stay on the subject. The Mayor will call you to speak at the appropriate time. Please
make your presentation from the microphone.
PLEASE COMPLETE SPEAKER SLIP PRIOR TO START OF THE MEETING
AND GIVE TO CITY CLERK OR DEPUTY CITY CLERK
REQUEST TO SPEAK rl ex -C- m ref' (4c - �• "
rP" l
CITY COUNCIL AGENDA ITEM#: 2. '` SUBJECT: T r a.,frie C t I r'DATE: fQ/I S �e cot emn, edlp
rev Dr.
a.ce I rrn -f'k e 8 ,
IN FAVOR: L4Y /NEUTRAL: ❑ IN OPPOSITION: El
Name:
Representing: ilPrr 7 e /e PCJt
Address: kO O 14), ed 1- (D/7
7--r
City: Sam caC1-7(Tb Telephone No: 95/ '/Le- 7(5/
Individual speakers wishing to address an agenda item are requested to complete this card. Although you are not
required to complete this card, the information will assist the City in addressing the issue(s) you raise. Individual
speakers are limited to three minutes for their presentation. If a translator is required there will be a six
minute allowance. Organized presentations with more than one speaker are limited to 15 minutes, at the discre-
tion of the Mayor and Council.
When speaking, be brief, stay on the subject. The Mayor will call you to speak at the appropriate time. Please
make your presentation from the microphone.
PLEASE COMPLETE SPEAKER SLIP PRIOR TO START OF THE MEETING
AND GIVE TO CITY CLERK OR DEPUTY CITY CLERK
REQUEST TO SPEAK
CITY OF SAN JACINTO - CPC MEETING
AGENDA ITEM#4 ( SUBJECT: vsS U�Z
DATE: kt> _ - 1
IN FAVOR: U NEUTRAL: U IN OPPOSITION: U
Name: kkk:IF- e - J, e..�
Representing: V1/4 1,1
Address: L.C. V ` 4
Telephone No: CCt� �) � -
HAND SPEAKER SLIPS TO THE CHAIRMAN PRIOR TO THE
START OF THE MEETING.
REQUEST TO SP AK
CITY COUNCIL AGENDA ITEM#: I SUBJECT: V.1,
DATE: P1 + / I
IN FAVOR: ❑ NEUTRAL: ❑ IN OPPOSITION: ❑
/
Name: \ IN\ L CA.L. -Y
Representing: —Q
Address: 2 23C-t 0--(0j V. 0
City: , (,CC._\ Cv c Telephone No: -' �` \C 7 7 '12_
Individual speakers wishing to address an agenda item are requested to complete this card. Although you are not
required to complete this card, the information will assist the City in addressing the issue(s) you raise. Individual
speakers are limited to three minutes for their presentation. If a translator is required there will be a six
minute allowance. Organized presentations with more than one speaker are limited to 15 minutes, at the discre
tion of the Mayor and Council.
When speaking, be brief, stay on the subject. The Mayor will call you to speak at the appropriate time. Please
make your presentation from the microphone.
PLEASE CO
MPLETE OMPLETE SPEAKER SLIP PRIOR TO START OF THE MEETING
AND GIVE TO CITY CLERK OR DEPUTY CITY CLERK
.,� t'C' Ca rrlvtct
Espinoza, Julia ! ti,twuti l - I hrtvv1Sc
From: cindy Marble <cindy.marble716@gmail.com>
Sent: Saturday, October 9, 2021 10:51 AM
To: Espinoza, Julia
Subject: Public comments for 10/19/21 meeting
San Jacinto City Councilmembers,
I support Russ Utz for the city council appointment. Mr. Utz has served our community faithfully and
made a huge difference while seated on council previously. He's transparent, honest, committed and I feel Mr.
Utz has our cities best interest at heart. All the good and progress seen in our community at this time, he was a
part of previously and continues to be a part of now, #GOSANJACINTO. Mr. Utz cares about our community
and is not afraid to hit the streets and listen to citizens' concerns and try to come up with resolutions to issues
that may arise. We need his vision and leadership on San Jacinto City Council. I feel Mr. Utz will represent our
City and the residents well. Thank you for your time and consideration.
Sincerely,
Cindy Marble
1314 Exeter ct
San Jacinto ca, 92583
i
Espinoza, Julia
From: S H <truechrgrfan@yahoo.com>
Sent: Tuesday, October 19, 2021 4:32 PM
To: Espinoza, Julia
Subject: PUBLIC COMMENT for CITY COUNCIL MEETING 10/19/21
My name is Stacey Hurtado. I am a resident and homeowner in San Jacinto. I am also a registered voter.
I am writing a letter of support requesting Russ Utz to fill the SJ council's current vacancy. Russ is very missed
by the residents of our town. We need him on our council. He is dedicated and gives 100%to better the city
of San Jacinto. He always made himself available, answered questions from residents and helped with all
concerns.
Thank you!
Stacey Hurtado
1102 Miracle Drive
San Jacinto, CA 92583
PH 951 212-9560
E-mail: truechr rfan@ ahoo.com
g Y
Sent from my iPad
Espinoza, Julia
From: Jamie Steil <jamie.stell@springscs.org>
Sent: Tuesday, October 19, 2021 4:53 PM
To: Espinoza, Julia
Subject: Public comments
I am in support of Russ Utz filling the open position for council. Russ has proven to be for the citizens of this
valley. Russ has always had information, answers and positive solutions when it comes to our city. Russ goes
above and beyond to make sure the people are heard, issues and concerns are addressed and that the public stays
in the know. He is a stand up guy and puts his heart into everything San Jacinto. There is nobody better to fill
this position than Mr.Utz. Thank you.
Jamie Stell
(951)219-9683
913 S. Grand Ave
San Jacinto, CA 92582
i
Espinoza, Julia
From: Jeremy Fontes <jfontes1970@hotmail.com>
Sent: Tuesday, October 19, 2021 5:22 PM
To: Espinoza, Julia
Subject: City Council Comments
Good afternoon Julia,
I would like to submit the following statement to record for comments on the Council appointment.
TO: San Jacinto City Council
I want to go on record as supporting Russ Utz for the office of City Council. Russ has worked effectively in the
position previously for four years, during which time he strived to always keep the public informed. He brings
has a vast amount of networking connections that he will bring to this position, with prior experience in the
Lions Club, Chamber, Rotary Clubs, and many other groups. After an upsetting election Mr. Utz continued to
serve the community and never waivered. Personally I have called Russ for support and guidance on multiple
major decisions. After the last unfortunate election of a truly horrible Council Member, it is a fact Mr. Utz will
be a blessing to the City.
By no means do I want to take away from the support towards the community any other candidate has presented
by applying for the council. It is my true position that Mr. Russ Utz should be speaking for the community as
our newest Council Member.
Mr. Jeremy Fontes
SJUSD Board Member
Former SJ Planning Commissioner Chair
Veteran
•
Espinoza, Julia
From: Sabrina Chapman <sabrinachapman0l@icloud.com>
Sent: Tuesday, October 19, 2021 5:37 PM
To: Espinoza, Julia
Subject: Public Comment
I am a resident of San Jacinto residing at 1829 Shakespeare Square. In lieu of my attendance, I'd like to advise
that I support Russ Utz to fill the vacancy currently listed on our Council. Thanks in advance.
Sabrina Chapman
DRE #02091234
Liberty Real Estate
(951) 265-3230
FindersKeepersEstateServices.corn
Disclaimer: This message and any attachments may contain confidential or privileged information and are only
for the use of the intended recipient of this message. If you are not the intended recipient, please destroy this
and all copies of this message and all attachments. Any unauthorized disclosures, use, distribution or
reproduction of this message or any attachments is prohibited and may be unlawful.
Sent from my iPad
Espinoza, Julia
From: Jason Caley <Jason_Caley@hotmail.com>
Sent: Tuesday, October 19, 2021 5:51 PM
To: Espinoza, Julia
Subject: Re: Item 4.1
To Whom It May Concern,
I understand that the city council meeting tonight will be choosing a replacement for Joel Lopez.
I would like to suggest Russ Utz. Mr. Utz impressed me when I moved to San Jacinto in 2018. At the time of
our meeting, he was serving the council. I would interact with Mr. Utz via Facebook and the San Jacinto City
Facebook page.
Mr. Utz was transparent and available for discussion, frequently. It was his service to the city that made me feel
comfortable to address city matters and became much more active in city affairs.
I again would ask the council to choose Russ Utz as Joel Lopez's replacement.
Thank you for your consideration,
Jason Caley
i
Espinoza, Julia
From: Ann Walters <waltersannm@yahoo.com>
Sent: Tuesday, October 19, 2021 6:01 PM
To: Espinoza, Julia
Subject: Public comment
Hello, my name is Ann M Walters and I would like send my support to fill the city council seat with Russ Utz! I
know Russ is who everyone I know wants to fill that seat.
Russ has the knowledge and integrity to do the best thing for San Jacinto.
Thank you
Ann Walters
Cherry Laurel Lane
San Jacinto 92582
Sent from Yahoo Mail for iPhone
i
Espinoza, Julia
From: Casa del Rey San Jacinto <jrosas@sjag.org>
Sent: Tuesday, October 19, 2021 6:31 PM
To: Espinoza, Julia
Subject: Public comment
To whom it may concern.
I Juan Rosas is in favor of Russ Utz filling the vacant seat on the San Jacinto council.
You can call me at my office number at 951-654-0886 if you have any questions.
Thank you
Sent from Gmail Mobile
i
Espinoza, Julia
From: Gail Wesson <gail.noozl @gmail.com>
Sent: Tuesday, October 19, 2021 6:48 PM
To: Espinoza, Julia
Subject: Public comment item 4.1. City Council Vacancy Interviews and Appointment
To Deputy City Clerk Julia Espinoza,
Please read my public comment at the appropriate time on the agenda. I will not be present at the meeting in
person.
It is disappointing that this council agenda online lacks a list of names of applicants for the City Council
vacancy as well as their written applications which are a matter of public record.
The council is being asked to fill a vacancy by appointment less than a year after voters chose three candidates
for council seats in November 2020. Voters gave Russ Utz the votes to place fourth in that election.
None of the other applicants now for appointment sought election by the voters in 2020.
I know a little about the other applicants for the seat. I feel at this point in time Russ Utz is the most qualified
applicant for appointment. There are others who applied that over time might demonstrate to the community
that they are qualified to serve at the next election.
Russ and his wife Athena raised their two children in San Jacinto schools. He has been a businessman in the
valley for many years and an example of the public service that former City Councilman Scott Miller described
as "two cities, one valley."
He pursues a focus of what is best for San Jacinto, as well as valley-wide on some issues.
He is quite knowledgeable of issues affecting the city locally, at county, state and federal level.
He promotes the city on social media and tries to link up citizens with factual sources of information concerning
local government.
His chamber of commerce involvement on the business side and work more recently also give him the
connections that should benefit the larger community.
Please consider appointing him to fill out the appropriate time in this vacant seat.
Gail Wesson
(Resident of South San Jacinto, aka Hemet)
i
AGENDA
CITY COUNCIL – REGULAR MEETING
TUESDAY, OCTOBER 19, 2021
6:30 PM OPEN SESSION
HYBRID PUBLIC TELECONFERENCE NUMBER
(951) 465-7684, Conference ID #:213 487 640#
LIVE STREAM LINK: www.sanjacintoca.gov
COMMUNITY CENTER
625 S. Pico Ave
San Jacinto, CA 92583
951-487-4330
City of San Jacinto Page 1 Updated 10/14/2021 6:10 PM
ALONSO LEDEZMA, MAYOR
CRYSTAL RUIZ, MAYOR PRO TEM
VACANT, COUNCILMEMBER
PHIL AYALA, COUNCILMEMBER
BRIAN HAWKINS, COUNCILMEMBER
IMPORTANT MESSAGE REGARDING OCTOBER 19, 2021 CITY COUNCIL
MEETING
***SPECIAL TELECONFERENCING MEETING PROCEDURES***
This City Council meeting is being conducted utilizing teleconferencing and electronic means
consistent with AB 361. The City Council meeting may be joined telephonically by calling (951)
465-7684, Conference ID #:213 487 640# or in-person at the Community Center at 625 S. Pico
Ave., San Jacinto, CA 92583.
Public Comments During the Meeting: Members of the public will have an opportunity to
address the City Council directly during the meeting at the time for general public comments on
the agenda, at the time in which public comments are called for a particular item or at the time of
a public hearing. When any public comment or public hearing opportunity is opened, members
of the public may either use the “raise hand” function or verbally request an opportunity to
speak. For those calling in by telephone, you may unmute your line by pressing *6. All speakers
will be limited to three minutes or such other time as the may be provided at the meeting.
Members of the public will not be required to register or provide any notice in advance of the
meeting in order to speak. However, if you intend to speak, we request that submit request to
speak to the City Clerk by e-mailing Julia Espinoza at jespinoza@sanjacintoca.gov and including
your name and the agenda item you would like to speak on. Please include “PUBLIC
COMMENT” in the e-mail subject line. During the meeting, we kindly request that you turn off
your video and mute your line except when requesting to speak or when given the floor for
public comment.
Alternative Submission of Public Comments: For the current City Council meeting, the
City Council will continue to accept e-mailed comments in addition to receiving live public
comments. Comments submitted by email will be read aloud at the meeting by the City Clerk.
Email comments to Julia Espinoza at jespinoza@sanjacintoca.gov. Please put “PUBLIC
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meetin g, please contact the office
of the City Clerk at 951-487-7339. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure
accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II].
City of San Jacinto Page 2 Updated 10/14/2021 6:10 PM
COMMENT” in the email subject line. Email comments on matters not on the agenda must be
received before the time the Mayor calls the item for Public Comments. Email comments on the
agenda items must be received before the time the Mayor closes public comments on the agenda
item. All email comments shall be subject to the same rules as would otherwise govern speaker
comments at the Council meeting.
Submission of Public Hearing Comments: Please put “COMMENT FOR PUBLIC
HEARING” in the subject line.
Reading of Public Comments: The City Clerk shall read all email comments, provided that the
reading shall not exceed three (3) minutes, or such other time as the Council may provide,
consistent with the time limit for speakers at a Council meeting. The email comments submitted
shall become part of the record of the Council meeting. Each member of the public shall have
only one (1) opportunity to comment at each public comment or public hearing period. Members
of the public who have elected to submit an e-mailed comment will not have an additional
opportunity to speak on the same item and vice versa.
City of San Jacinto Page 3 Updated 10/14/2021 6:10 PM
1. ORGANIZATION
1.1. Roll Call
1.2. Invocation
1.3. Pledge of Allegiance
1.4. Mayor / Council Member Reports / Discussions
1.5. Late Items
2. PUBLIC COMMENTS
3. CONSENT CALENDAR
3.A. Consent Calendar - City Council
3.A.1. Waiver of Full Reading of Ordinance(s), and Reading by Title Only
3.A.2. Minutes of the October 5, 2021 Regular City Council Meeting
RECOMMENDATION:
Staff recommends that City Council approve the minutes of the October 5,
2021, regular City Council meeting.
Department: City Clerk
3.A.3. Warrants and Disbursements - September 2021
RECOMMENDATION:
Staff recommends that the City Council review and approve Warrants and
Disbursements for the period of September 2021 in the amount of $
4,596,815.68.
Department: Finance
3.A.4. Levying a Special Tax within Community Facilities District 2003-1, including
certain annexation territory (Annexation No. 61)
RECOMMENDATION:
Staff recommends that the City Council conduct the second reading and adopt
Ordinance 21-08;
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF SAN JACINTO LEVYING A SPECIAL TAX
WITHIN CITY OF SAN JACINTO COMMUNITY
FACILITIES DISTRICT NO. 2003-1, INCLUDING
CERTAIN ANNEXATION TERRITORY
Department: Finance
City of San Jacinto Page 4 Updated 10/14/2021 6:10 PM
3.A.5. Second Reading of Ordinance 21-07, Authorizing the levy of Special Tax in
Community Facilities District No. 2020-1
RECOMMENDATION:
Staff recommends that the City Council conduct the 2nd reading and approve
Ordinance 21-07, Authorizing the Levy of Special Taxes for Community
Facilities District No. 2020-1.
ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF SAN JACINTO AUTHORIZING THE LEVY OF
SPECIAL TAXES IN A COMMUNITY FACILITIES
DISTRICT, INCLUDING CERTAIN ANNEXATION
TERRITORY IDENTIFIED AS ANNEXATION NO. 3
(TAX ZONE NO. 4), INTO SAN JACINTO
COMMUNITY FACILITIES DISTRICT
Department: Finance
3.A.6. Approve California Choice Energy Authority Entering into a Long-Term
Resource Adequacy Agreement with Calpine Energy Services, L.P. on behalf of
San Jacinto Power
RECOMMENDATION:
Staff recommends that the City Council approve California Choice Energy
Authority entering into a long-term resource adequacy agreement with
Calpine Energy Services, L.P. on behalf of San Jacinto Power.
Department: Finance
3.A.7. A Resolution to Adopt New Records’ Retention Schedule for the City
RECOMMENDATION:
Staff recommends that the City Council, by motion, approve and or adopt
Resolution No. 3888, A resolution of the city council of the city of San
Jacinto, California, rescinding all conflicting schedules and adopting a
schedule for retention and destruction of obsolete records for the city.
Department: City Clerk
3.A.8. Subdivision Agreement for Public Improvement and Security for Dollar Tree in
Esplanade Commons Tract 37863
RECOMMENDATION:
Staff recommends that the City Council approve the Subdivision
Improvement Agreement for Dollar Tree (“Developer”) specific to Tract
37863, in substantially the form set forth in the accompanying agreements,
and authorize the City Manager to execute any other documents necessary to
implement said agreements.
Department: City Clerk
4. DISCUSSION ITEMS
City of San Jacinto Page 5 Updated 10/14/2021 6:10 PM
4.1. City Council Vacancy Interviews and Appointment
RECOMMENDATION:
The staff report will be presented by City Attorney Michael Maurer.
Department: City Clerk
5. CITY MANAGER UPDATE
6. FUTURE REQUESTS FROM CITY COUNCIL TO STAFF
7. ADJOURNMENT
DOCUMENTS RELATED TO OPEN SESSION AGENDAS (SB343) - Any public record, relating to an
open session agenda item, that is distributed within 72 hours prior to the meeting is avail able for public
inspection at the public counter located in the Administration Building of City Hall, 595 S. San Jacinto
Avenue, San Jacinto, CA 92583.
I, Julia Espinoza, Deputy City Clerk of the City of San Jacinto, do hereby certify that I caused to be posted
the foregoing agenda this 14th day of October 2021 as requested by law.
Julia Espinoza, Deputy City Clerk
October 19, 2021
TO: City Council
REQUESTED BY: Julia Espinoza, Deputy City Clerk
APPROVED BY: Robert A. Johnson, City Manager
SUBJECT: Oct. 5. 2021 Minutes
RECOMMENDATION:
Staff recommends that City Council approve the minutes of the October 5, 2021, regular City
Council meeting.
ATTACHMENTS:
October 5, 2021 Minutes
3.A.2
Packet Pg. 6
ACTION MINUTES
CITY COUNCIL – REGULAR MEETING
TUESDAY, OCTOBER 5, 2021
5:30 pm – CLOSED SESSION
6:30 pm OPEN SESSION – TELEPHONICALLY
(951) 465-7684, Conference ID #:762 286 606#
SAN JACINTO CITY HALL
595 SAN JACINTO AVE.
SAN JACINTO, CA 92583
951-487-7330
1. ORGANIZATION
Mayor Alonso Ledezma called the meeting to order at 6:31 pm.
1.1 Public Comments on Closed Session
There were no public comments on the closed session items.
1.2 Closed Session
1.2.1 CONFRENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code section 54956.9(d)(2):
1 case. (In addition to the information noticed above, the agency may be required to
provide additional information on the agenda or in an oral statement prior to the closed
session pursuant to paragraphs (2) to (5), inclusive, of subdivision (e) of Section
54956.9.) Facts and circumstances: Written threat of litigation pursuant to
54956.9(e)(3)
1.2.2 CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 163 E. Main St., San Jacinto, CA. Agency negotiators: Robert A. Johnson,
City Manager, and Michael J. Maurer, City Attorney Negotiating parties: Richard
Colyear & Rudolph Montano. Under negotiation: Price and terms of payment.
1.3 Closed Session Report
City Attorney Michael J. Maurer stated that Mayor Alonso Ledezma abstained himself
from item 1.2.2. due to a conflict of interest. There was no other report from Closed
Session.
ALONSO LEDEZMA, MAYOR
CRYSTAL RUIZ, MAYOR PRO TEM
PHIL AYALA, COUNCILMEMBER
BRIAN HAWKINS, COUNCILMEMBER
VACANT, COUNCILMEMBER
3.A.2.a
Packet Pg. 7 Attachment: October 5, 2021 Minutes (Oct. 5. 2021 Minutes)
1.4 Roll Call
Deputy City Clerk Julia Espinoza conducted the roll call:
Teleconferenced in: Mayor Alonso Ledezma, Mayor Pro Tem Crystal Ruiz,
Councilmember Phil Ayala, and Councilmember Brian Hawkins
Absent: None
1.5 Invocation
Councilmember Hawkins gave the invocation.
1.6 Pledge of Allegiance
Councilmember Ayala led the Pledge of Allegiance.
1.7 Special Presentation(s)
1.7.1 Proclamation for Code Enforcement Week
Mayor Ledezma presented a Proclamation to the Code Enforcement Division, declaring
the second week of October as Code Enforcement Appreciation Week.
1.8 Mayor/Council Member Reports/Discussions
Councilmembers provided their reports.
1.9 Late Items
There were no late items.
2. PUBLIC COMMENTS
There were two public comments:
Mara Levy
Russ Utz
3. CONSENT CALENDAR
3. A Consent Calendar – City Council
3.A.1. Waiver of Full Reading of Ordinance(s), and Reading b y Title Onl y
3.A.2. Treasure's Report at August 31, 2021/Finance/Approved
3.A.3. Minutes of the September 21, 2021, Regular City Council Meeting/City
Clerk/Approved
3.A.2.a
Packet Pg. 8 Attachment: October 5, 2021 Minutes (Oct. 5. 2021 Minutes)
M/S/C (Ruiz/Ayala) moved to approve the Consent Calendar. Motion carried
4/0.
Ayes: Ruiz, Ayala, Hawkins, Ledezma
Nays: None
Absent: None
Abstain: None
4. PUBLIC HEARING
4.1 Appointment of up to three Planning Commissioners for terms starting
November 1, 2021, through October 31, 2025. Annexation of Territory into
Community Facilities District 2003-1 (CFD 2003-1), Authorizing the Levy of
Special Taxes, Submitting the Levy of Special Taxes to the Qualified Electors,
Declaring the Results of the Election, and Authorizing the Levy of Special
Taxes for Annexation No. 61
Finance Director Erika Gomez presented the staff report.
Mayor Ledezma opened the Public Hearing at 7:23 pm. There were no public
speakers, and the public hearing closed at 7: 24 pm. Following discussion, the City
Council voted as follows:
M/S/C (Ruiz/Ayala) made a motion to approve Resolution No. 3885,
authorizing Territory's Annexation to community facilities district No. 2003-1.
Authorizing the Levy of Special Taxes, Submitting the Levy of Special Tax to
Qualified Electors. Motion carried 4/0.
Ayes: Hawkins, Ledezma, Ruiz, Ayala
Nays: None
Absent: None
Abstain: None
Deputy City Clerk Julia Espinoza confirmed that one ballot in favor of the
annexation that included a waiver authorizing the election was received.
M/S/C (Ruiz/Hawkins) made a motion to adopt Resolution No. 3886, Declaring
the Results of a Special Annexation Landowner election and Directing the
Recording of an Amended Notice of Special Tax Lien. Motion carried 4/0.
Ayes: Hawkins, Ledezma, Ayala, Ruiz
Nays: None
Absent: None
Abstain: None
3.A.2.a
Packet Pg. 9 Attachment: October 5, 2021 Minutes (Oct. 5. 2021 Minutes)
M/S/C (Ayala/Ruiz) made a motion to introduce, waive the reading and
schedule second reading and consideration of the adoption of Ordinance No.
21-08, Levying a Special Tax within City of San Jacinto Community Facilities
District No. 2003-1, Including Certain Annexation Territory. Motion carried 4/0.
Ayes: Ruiz, Hawkins, Ledezma, Ayala
Nays: None
Absent: None
Abstain: None
4.2 Annexation of Territory commonly known as Class Leasing into Community
Facilities District No. 2020-1, Submitting the Levy of Special Tax to the
Qualified Electors, Declaring Results of the Election, and Authorizing the Levy
of Special Taxes for Annexation No. 3
Finance Director Erika Gomez presented the staff report.
Mayor Ledezma opened the Public Hearing at 7:32 pm. There were no public
speakers, and the public hearing was closed at 7:33 pm. Following discussion, the
City Council voted as follows:
M/S/C (Ruiz/Ayala) made a motion to approve Resolution No. 3883, calling a
special election and submitting to the qualified electors of the territory
proposed to be annexed to San Jacinto Community Facilities District No. 2020-
1 the question of levying special taxes within that territory (Annexation No. 3
to CFD 2020-1 (Tax Zone No. 4)). Motion carried 4/0.
Ayes: Hawkins, Ledezma, Ruiz, Ayala
Nays: None
Absent: None
Abstain: None
Deputy City Clerk Julia Espinoza confirmed that one ballot in favor of the
annexation that included a waiver authorizing the election was received.
M/S/C (Ruiz/Ayala) made a motion to approve Resolution 3884, declaring the
results of a Special Annexation Landowner Election and directing the
recording of an amended Notice of Special Tax Lien. Motion carried 4/0.
Ayes: Ayala, Hawkins, Ledezma, Ruiz
Nays: None
Absent: None
Abstain: None
3.A.2.a
Packet Pg. 10 Attachment: October 5, 2021 Minutes (Oct. 5. 2021 Minutes)
M/S/C (Ruiz/Ayala) made a motion to introduce, waive the reading and
schedule second reading and consideration of the adoption of Ordinance 21-07,
levying a Special Tax within CFD 2020-1, including Annexation No. 3, for a
first reading. Motion carried 4/0.
Ayes: Ledezma, Ruiz, Hawkins, Ayala
Nays: None
Absent: None
Abstain: None
5. DISCUSSION ITEMS
5.1. Update on Vacant Council Seat Applications
City Attorney Michael Maurer presented the staff report.
M/S/C (Ledezma/Ruiz) made a motion to for the whole council to conduct in -
person interviews for the applicants for the vacant council seat. Motion carried
4/0.
Ayes: Ayala, Ledezma, Hawkins, Ruiz
Nays: None
Absent: None
Abstain: None
6. FUTURE REQUESTS FROM CITY COUNCIL TO STAFF
There was no request to staff.
7. ADJOURNMENT
With no further business before the City Council, Mayor Ledezma adjourned the City
Council's Regular Meeting at 8:27 pm.
CITY OF SAN JACINTO:
________________________
Alonso Ledezma, Mayor
ATTEST:
_____________________________
Julia Espinoza, Deputy City Clerk
Approved as read:
Approved as amended:
3.A.2.a
Packet Pg. 11 Attachment: October 5, 2021 Minutes (Oct. 5. 2021 Minutes)
October 19, 2021
TO: City Council
REQUESTED BY: Erika Gomez, Finance Director
APPROVED BY: Robert A. Johnson, City Manager
SUBJECT: Warrants and Disbursements - September 2021
RECOMMENDATION:
Staff recommends that the City Council review and approve Warrants and Disbursements for the
period of September 2021 in the amount of $ 4,596,815.68.
DISCUSSION:
The City Council in its oversight role formally reviews disbursements of City funds made by
Accounts Payable warrants, bi-weekly payrolls and electronic funds (wire) transfers. The
following information is provided for such review and approval:
Warrants/Wire Pay Date Amount
Accounts Payable: # 133827-134086 Various 2,226,800.29
Payroll: Pay Period # 18 # 23523-23530 09/09/21 190,976.96
Includes Warrants, Direct Deposits, Taxes, Garnishments
Payroll: Pay Period # 18 # 253531 09/16/21 434.52
Includes Warrants, Direct Deposits, Taxes, Garnishments
Payroll: Pay Period # 18 # 253532 09/19/21 163.91
Includes Warrants, Direct Deposits, Taxes, Garnishments
Payroll: Pay Period # 19 # 253533-253539 09/23/21 185,648.29
Includes Warrants, Direct Deposits, Taxes, Garnishments
Electronic Funds Various 1,992,791.71
Total Disbursements – Period of September 1-30, 2021 $ 4,596,815.68
Prepared by: Tessa Murphy, Account Clerk III
Note: Payroll information is on file in the Finance Department.
FISCAL IMPACT:
3.A.3
Packet Pg. 12
Expenditures by warrant, payroll direct deposit and electronic funds (wire) transfers have been
appropriated.
ATTACHMENTS:
Warrant Register September 30, 2021
3.A.3
Packet Pg. 13
Warrant Register
City of San Jacinto 09/30/2021
Page 1
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
133827 9/3/2021 America's instant signs 41081 Monument sgn w/ city logo 359-8831-500.34-05 7,922.04 7,922.04
133828 9/3/2021 American forensic nurses, inc.74814 9 blood draw/1 urine coll 010-3100-431.34-05 550.00 580.00
74846 1 blood draw 010-3100-431.34-05 30.00
133829 9/3/2021 Andy gump, inc.INV841362 Fence rent 8/11/21-9/7/21 010-9600-960.34-05 92.92 92.92
133830 9/3/2021 Aramark (sales account)588000074906 Reusable masks 010-4200-410.21-10 134.15 134.15
133831 9/3/2021 Aramark uniform service 588000191541 Floor mats 050-1400-414.34-05 15.62 2,070.77
588000191541 Floor mats 010-4200-410.34-05 26.42
588000098770 Floor mats 050-1400-414.34-05 14.46
588000098770 Floor mats 010-4200-410.34-05 24.47
588000110192 Floor mats 050-1400-414.34-05 14.46
588000110192 Floor mats 010-4200-410.34-05 24.47
588000150581 Floor mats 050-1400-414.34-05 14.46
588000150581 Floor mats 010-4200-410.34-05 24.47
588000162636 Floor mats 050-1400-414.34-05 14.46
588000162636 Floor mats 010-4200-410.34-05 24.47
588000116000 Floor mats 050-1400-414.34-05 14.46
588000116000 Floor mats 010-4200-410.34-05 24.47
588000208767 Floor mats 050-1400-414.34-05 15.62
588000208767 Floor mats 010-4200-410.34-05 26.42
588000092080 Floor mats 050-1400-414.34-05 14.46
588000092080 Floor mats 010-4200-410.34-05 24.47
588000080683 Floor mats 010-2500-425.34-05 14.46
588000080683 Floor mats 010-4200-410.34-05 24.47
588000074906 Floor mats 050-1400-414.34-05 14.46
588000074906 Floor mats 010-4200-410.34-05 24.47
588000041014 Floor mats 050-1400-414.34-05 14.46
588000041014 Floor mats 010-4200-410.34-05 24.47
588000034215 Floor mats 050-1400-414.34-05 14.46
588000034215 Floor mats 010-4200-410.34-05 24.47
3.A.3.a
Packet Pg. 14 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 2
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
133831 9/3/2021 Aramark uniform service 588000022892 Floor mats 050-1400-414.34-05 14.46 2,070.77
588000022892 Floor mats 010-4200-410.34-05 24.47
588000022889 Uniform service 010-7101-410.21-35 7.29
588000022889 Uniform service 010-7100-410.21-35 32.70
588000034214 Uniform service 010-7101-410.21-35 7.29
588000034214 Uniform service 010-7100-410.21-35 32.70
588000041013 Uniform service 010-7101-410.21-35 7.29
588000041013 Uniform service 010-7100-410.21-35 32.70
588000074905 Uniform service 010-7101-410.21-35 7.29
588000074905 Uniform service 010-7100-410.21-35 32.70
588000080682 Uniform service 010-7101-410.21-35 7.29
588000080682 Uniform service 010-7100-410.21-35 32.70
588000162635 Uniform service 010-7101-410.21-35 7.60
588000162635 Uniform service 010-7100-410.21-35 32.39
588000092078 Uniform service 010-7101-410.21-35 7.29
588000092078 Uniform service 010-7100-410.21-35 32.70
588000098769 Uniform service 010-7101-410.21-35 7.29
588000098769 Uniform service 010-7100-410.21-35 32.70
588000110191 Uniform service 010-7101-410.21-35 7.29
588000110191 Uniform service 010-7100-410.21-35 32.70
588000115999 Uniform service 010-7101-410.21-35 7.29
588000115999 Uniform service 010-7100-410.21-35 32.70
588000150579 Uniform service 010-7101-410.21-35 11.84
588000150579 Uniform service 010-7100-410.21-35 38.05
588000208766 Uniform service 010-7101-410.21-35 8.19
588000208766 Uniform service 010-7100-410.21-35 34.96
588000208777 Uniform service 010-4140-410.21-35 37.84
588000208777 Uniform service 055-4170-450.21-35 32.77
588000208777 Uniform service 010-4200-410.21-35 10.15
3.A.3.a
Packet Pg. 15 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 3
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
133831 9/3/2021 Aramark uniform service 588000208777 Uniform service 050-9000-450.21-35 50.98 2,070.77
588000191539 Uniform service 010-7101-410.21-35 8.19
588000191539 Uniform service 010-7100-410.21-35 34.96
588000256656 Floor mats 050-1400-414.34-05 17.18
588000256656 Floor mats 010-4200-410.34-05 29.07
588000250762 Floor mats 050-1400-414.34-05 17.18
588000250762 Floor mats 010-4200-410.34-05 29.07
588000250759 Uniform service 010-7100-410.21-35 46.91
588000250759 Uniform service 010-7101-410.21-35 9.02
588000250779 Uniform service 010-4150-410.21-35 36.07
588000250784 Uniform service 010-4140-410.21-35 18.02
588000250784 Uniform service 055-4170-450.21-35 36.05
588000250784 Uniform service 010-4200-410.21-35 11.16
588000250784 Uniform service 050-9000-450.21-35 118.24
588000256654 Uniform service 010-7101-410.21-35 9.02
588000256654 Uniform service 010-7100-410.21-35 46.91
588000262680 Uniform service 010-4150-410.21-35 27.06
588000262689 Uniform service 010-4200-410.21-35 11.16
588000262689 Uniform service 010-4140-410.21-35 18.03
588000262689 Uniform service 055-4170-450.21-35 41.79
588000262689 Uniform service 050-9000-450.21-35 104.80
588000262662 Floor mats 050-1400-414.34-05 17.18
588000262662 Floor mats 010-4200-410.34-05 29.07
588000262660 Uniform service 010-7101-410.21-35 9.02
588000262660 Uniform service 010-7100-410.21-35 48.27
588000256673 Uniform service 010-4140-410.21-35 18.02
588000256673 Uniform service 055-4170-450.21-35 36.05
588000256673 Uniform service 010-4200-410.21-35 11.16
588000256673 Uniform service 050-9000-450.21-35 59.05
3.A.3.a
Packet Pg. 16 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 4
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
133831 9/3/2021 Aramark uniform service 588000256668 Uniform service 010-4150-410.21-35 36.07 2,070.77
133832 9/3/2021 Arixa fund ii llc WATER082621 Refund water deposit 050-0000-229.08-70 134.62 134.62
133833 9/3/2021 Arrow printing, inc.21634 Violation notice 010-3100-431.36-10 247.95 1,203.87
21773 Business cards 010-3100-431.36-10 130.50
21593 Business cards 010-3100-431.36-10 158.78
22161 Inspection notices 011-3300-431.36-10 147.90
22137 Business cards 010-4200-410.21-10 121.80
21944 Window envelopes 010-3100-431.36-10 299.06
22005 Business cards 010-3100-431.36-10 97.88
133834 9/3/2021 Avaya 38347200 Ip office & office 500 017-2290-418.40-45 586.38 586.38
133835 9/3/2021 Babcock laboratories, inc.CH11537-0278 Coliforms by mmo/mug&hpc 050-9000-450.30-90 80.00 208.00
CH11973-0278 Iron icp/manganese icpms 050-9000-450.30-90 128.00
133836 9/3/2021 Beato, miguel BEATO082521 Reimb work boot purchase 010-4150-410.21-35 79.16 309.16
BEATO082521 Reimb work boot purchase 010-4150-410.31-20 230.00
133837 9/3/2021 Bio-tox laboratories, inc.41603 Analysis 010-3100-431.34-05 880.00 2,822.00
41602 Analysis 010-3100-431.34-05 1,942.00
133838 9/3/2021 Brady, robert (bob)BRADY083021 Cell phone expense reimb 010-1200-412.35-17 75.00 75.00
133839 9/3/2021 Calpers supplemental income plansCALPERS083021Sip #452544 085-0000-202.21-29 4,152.14 4,584.59
CALPERS083021Sip #452544 085-0000-202.21-28 432.45
133840 9/3/2021 Central county united way UNITEDWAY082521August 2021 contributions 085-0000-202.21-80 19.00 19.00
133841 9/3/2021 City clerks association of calif.300000028 Member fee 011-1700-417.30-16 200.00 200.00
133842 9/3/2021 Clark's towing and recovery S4762 Evidence tow 010-3100-431.30-90 300.00 300.00
133843 9/3/2021 Cmta/calif municipal treasurers CMTA083121 2021-22 membership renew 010-1400-414.30-16 95.00 95.00
133844 9/3/2021 Crossflow distributing, inc.723A-082521 Drinking water delivery 010-3100-431.21-10 49.50 87.50
723B-082521 Drinking water delivery 010-2500-425.21-10 38.00
133845 9/3/2021 Dave's hauling 08132021 Weed & debris clean up 010-4140-410.34-05 480.00 1,020.00
08142021 Basin clean up 345-8831-500.34-05 540.00
133846 9/3/2021 Dr horton lot #52 WATER082621 Refund credit balance 050-0000-308.09-10 95.45 95.45
3.A.3.a
Packet Pg. 17 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 5
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
133847 9/3/2021 Dr horton lot #54 WATER082621 Refund water deposit 050-0000-229.08-70 17.92 17.92
133848 9/3/2021 Dr horton lot #55 WATER082621 Refund water deposit 050-0000-229.08-70 72.49 72.49
133849 9/3/2021 Dr horton lot #63 WATER082621 Refund water deposit 050-0000-229.08-70 46.74 46.74
133850 9/3/2021 Dr horton lot #67 WATER082621 Refund water deposit 050-0000-229.08-70 58.10 58.10
133851 9/3/2021 Eastern municipal water district EMWD083121 Utility water services 025-7100-410.35-10 4,444.39 50,646.37
EMWD083121 Utility water services 025-7250-410.35-10 879.23
EMWD083121 Utility water services 025-7251-410.35-10 3,154.62
EMWD083121 Utility water services 025-7252-410.35-10 67.42
EMWD083121 Utility water services 055-4170-450.35-10 65.54
EMWD083121 Utility water services 034-3200-431.35-10 258.02
EMWD083121 Utility water services 301-8831-500.35-10 3,836.70
EMWD083121 Utility water services 303-8831-500.35-10 1,357.98
EMWD083121 Utility water services 304-8831-500.35-10 78.98
EMWD083121 Utility water services 305-8831-500.35-10 1,712.57
EMWD083121 Utility water services 306-8831-500.35-10 487.80
EMWD083121 Utility water services 307-8831-500.35-10 4,312.30
EMWD083121 Utility water services 308-8831-500.35-10 1,600.84
EMWD083121 Utility water services 313-8831-500.35-10 2,468.96
EMWD083121 Utility water services 317-8831-500.35-10 30.00
EMWD083121 Utility water services 321-8831-500.35-10 748.30
EMWD083121 Utility water services 323-8831-500.35-10 310.86
EMWD083121 Utility water services 325-8831-500.35-10 283.66
EMWD083121 Utility water services 326-8831-500.35-10 2,455.08
EMWD083121 Utility water services 327-8831-500.35-10 2,597.53
EMWD083121 Utility water services 330-8831-500.35-10 473.50
EMWD083121 Utility water services 332-8831-500.35-10 1,119.72
EMWD083121 Utility water services 338-8831-500.35-10 4,063.34
EMWD083121 Utility water services 341-8831-500.35-10 1,309.88
EMWD083121 Utility water services 343-8831-500.35-10 2,516.50
3.A.3.a
Packet Pg. 18 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 6
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
133851 9/3/2021 Eastern municipal water district EMWD083121 Utility water services 345-8831-500.35-10 2,240.07 50,646.37
EMWD083121 Utility water services 346-8831-500.35-10 1,202.74
EMWD083121 Utility water services 351-8831-500.35-10 813.12
EMWD083121 Utility water services 355-8831-500.35-10 91.84
EMWD083121 Utility water services 359-8831-500.35-10 691.36
EMWD083121 Utility water services 362-8831-500.35-10 360.92
EMWD083121 Utility water services 363-8831-500.35-10 2,872.10
EMWD083121 Utility water services 364-8831-500.35-10 40.50
EMWD083121 Utility water services 365-8831-500.35-10 157.94
EMWD083121 Utility water services 376-8831-500.35-10 1,452.47
EMWD083121 Utility water services 353-8831-500.35-10 89.59
133852 9/3/2021 Environmental science assoc. inc.166503 July 2021 services 199-9999-425.40-01 3,115.00 3,115.00
133853 9/3/2021 Esgil-safebuilt, llc 71454 July 2021 plan review 011-3300-431.30-90 3,285.05 3,285.05
133854 9/3/2021 Espinoza, julia ESPINOZA082521Tuition reimbursement 010-2500-425.31-20 1,421.74 1,421.74
133855 9/3/2021 Executive image landscape & maint558 Irrigation repairs 025-7250-410.34-05 390.00 638.00
559 Irrigation repairs 025-7251-410.34-05 120.00
560 Irrigation repairs 025-7250-410.34-05 7.00
557 Irrigation repairs 322-8831-500.34-05 121.00
133856 9/3/2021 Fedex corporation 7-481-61522 Freight 011-1700-417.21-10 31.38 71.11
7-474-21475 Freight 011-1700-417.21-65 39.73
133857 9/3/2021 Frontier communications FRONTIER083021Telephone services 010-6500-425.35-16 53.18 53.18
133858 9/3/2021 Great-west life & annuity ins co MASSMUTUAL83021Group #109947 085-0000-202.21-29 1,125.00 1,125.00
133859 9/3/2021 Hemet rubber stamp & sign co.inc.203961 Self inking stamp 010-1400-414.21-10 35.34 35.34
133860 9/3/2021 Hemet valley pipe & supply 202606 April-june 2021 050-9000-450.21-12 820.64 820.64
133861 9/3/2021 Hemet valley tool, inc.156354 Chainsaw blades 010-7100-410.21-12 76.48 165.55
156351 Supplies 010-4140-410.21-12 89.07
133862 9/3/2021 Hirsch pipe & supply co., inc.7813892 Parts 313-8831-500.34-05 92.41 92.41
133863 9/3/2021 Icma retirement trust ICMA083021 Group #300434 085-0000-202.21-29 2,124.03 2,203.47
ICMA083021 Group #300434 085-0000-202.21-28 79.44
3.A.3.a
Packet Pg. 19 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 7
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
133864 9/3/2021 Image source 25AR1321210 Xerox copies 010-4200-410.34-05 68.31 1,973.10
25AR1321210 Xerox copies 010-3100-431.34-05 417.14
25AR1321210 Xerox copies 010-2500-425.34-05 1,487.65
133865 9/3/2021 Inland empire landscape, inc.36859 Irrigation repairs 307-8831-500.34-05 120.00 3,915.00
36859 Irrigation repairs 343-8831-500.34-05 155.00
36859 Irrigation repairs 376-8831-500.34-05 60.00
36859 Irrigation repairs 338-8831-500.34-05 360.00
36859 Irrigation repairs 329-8831-500.34-05 225.00
36859 Irrigation repairs 311-8831-500.34-05 35.00
36859 Irrigation repairs 323-8831-500.34-05 35.00
36903 Install wood chips 307-8831-500.34-05 975.00
36901 Install wood chips 303-8831-500.34-05 650.00
36900 Install wood chips 311-8831-500.34-05 1,300.00
133866 9/3/2021 Iron mountain inc.DXJC712 Storage 9/1/21-9/30/21 010-2500-425.30-90 188.05 188.05
133867 9/3/2021 Jim's backflow service MEADOWVIEW82521Backflow test & repairs 313-8831-500.34-05 75.00 75.00
133868 9/3/2021 Karen maslo WATER082621 Refund credit balance 050-0000-308.09-10 114.57 114.57
133869 9/3/2021 Karl's tractor service 6390 Summer 2021 disking 010-3320-431.34-05 475.00 475.00
133870 9/3/2021 Kyle groundwater, inc.1195 Prof svcs june 2021 199-9999-425.40-01 11,830.00 22,768.75
1204 Prof svcs july 2021 199-9999-425.40-01 10,938.75
133871 9/3/2021 Minuteman press, inc.56086 168 weekly notices 048-1400-414.36-10 156.69 156.69
133872 9/3/2021 Mitsogo inc.70548632 Hexnode mdm cloud upgrade 017-2290-418.34-05 39.13 39.13
133873 9/3/2021 National fitness campaign lp INV-0434 Fitness court intallation 199-9999-425.40-01 121,369.44 121,369.44
133874 9/3/2021 Nutrien ag solutions,inc(crop prod)46586574 Supplies 010-4140-410.21-14 596.69 878.92
46495798 Ranger pro 010-4150-410.21-14 282.23
133875 9/3/2021 Osborn, mathew OSBORN081921Tuition reimbursement 010-2500-425.31-20 276.99 276.99
133876 9/3/2021 Overnight industrial supply,inc.21438 Supplies 025-7252-410.34-05 107.93 520.00
21438 Supplies 025-7100-410.34-05 107.93
21438 Supplies 376-8831-500.34-05 107.95
21413 Supplies 010-4200-410.34-05 196.19
3.A.3.a
Packet Pg. 20 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 8
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
133877 9/3/2021 Patrick sandoval WATER082621 Refund water deposit 050-0000-229.08-70 72.07 72.07
133878 9/3/2021 Poster compliance center INV-713535 Plan renewal 010-1210-412.34-05 147.79 147.79
133879 9/3/2021 Quinn cat, inc.WOA00031661 Parts and repairs 010-4150-410.33-50 1,817.83 1,817.83
133880 9/3/2021 R.a.rispalje construction 446 Remove & replace sidewalk 010-4150-410.34-05 9,922.00 16,049.50
444 Remove & replc drain chnl 320-8831-500.34-05 6,127.50
133881 9/3/2021 Randel,travis RANDEL083021 Meal per diem 011-1700-417.31-20 6.00 6.00
133882 9/3/2021 Rene's commercial management 1540 Pesticide training 010-4150-410.31-20 500.00 1,250.00
1540 Pesticide training 010-7100-410.31-20 250.00
1540 Pesticide training 010-4140-410.31-20 125.00
1540 Pesticide training 050-9000-450.31-20 375.00
133883 9/3/2021 Repipe1 081021REFUNDRefund cancelled permit 011-0000-303.02-21 159.39 311.43
081021REFUNDRefund cancelled permit 011-0000-303.02-21 50.00
081021REFUNDRefund cancelled permit 011-0000-308.06-01 4.04
081021REFUNDRefund cancelled permit 011-0000-303.02-21 98.00
133884 9/3/2021 Rightway site services, inc.288172 Rent & labor 8/17-9/13/21 010-4200-410.34-05 401.25 401.25
133885 9/3/2021 Riverside county assessor-clerk-CLERK042721 Document recordation svcs 010-3320-431.30-90 380.00 1,088.00
CLERK072821 Document recordation 065-0000-211.21-02 50.00
CLERK072821 Document recordation 065-0000-211.21-30 112.00
CLERK072821 Document recordation 010-3320-431.30-90 200.00
CLERK062221 Document recoradtion 065-0000-211.21-02 104.00
CLERK062221 Document recoradtion 065-0000-211.21-01 122.00
CLERK062221 Document recoradtion 010-3320-431.30-90 120.00
133886 9/3/2021 Riverside county cal-id SH0000039447 Cal-id member assessment 010-3100-431.34-08 51,028.00 51,028.00
133887 9/3/2021 Riverside county department of RIVCO063021 April-june 2021 010-3320-431.32-05 4,537.02 7,501.85
RIVCO063021 April-june 2021 341-8831-500.34-05 299.79
RIVCO063021 April-june 2021 338-8831-500.34-05 589.94
RIVCO063021 April-june 2021 307-8831-500.34-05 261.73
RIVCO063021 April-june 2021 326-8831-500.34-05 121.33
RIVCO063021 April-june 2021 314-8831-500.34-05 726.61
3.A.3.a
Packet Pg. 21 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 9
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
133887 9/3/2021 Riverside county department of RIVCO063021 April-june 2021 306-8831-500.34-05 94.33 7,501.85
RIVCO063021 April-june 2021 344-8831-500.34-05 247.97
RIVCO063021 April-june 2021 329-8831-500.34-05 175.71
RIVCO063021 April-june 2021 332-8831-500.34-05 166.14
RIVCO063021 April-june 2021 345-8831-500.34-05 154.55
RIVCO063021 April-june 2021 326-8831-500.34-05 126.73
133888 9/3/2021 Riverside county department of IN0422369 Health permit renewal 010-8400-425.34-05 192.00 192.00
133889 9/3/2021 Robin gilliland consulting RGC083121 Consulting svcs aug 2021 010-9500-950.34-05 6,000.00 6,000.00
133890 9/3/2021 Row traffic safety inc 17229 Park signs 010-7100-410.21-12 467.63 516.57
17235 Street sign 024-4150-410.21-36 48.94
133891 9/3/2021 Sanchez rodriguez landscape WATER082621 Refund water deposit 050-0000-229.08-70 91.77 91.77
133892 9/3/2021 Securtec district patrol, inc.0821-SJA Ticketing svc august 2021 056-4150-410.34-05 4,570.96 4,570.96
133893 9/3/2021 Seiu local 721 SEIU082521 August 2021 dues 085-0000-202.21-43 2,094.53 2,094.53
133894 9/3/2021 Southern california edison SCE063021 Electricity services 010-2500-425.35-14 896.49 79,624.64
SCE063021 Electricity services 010-4200-410.35-14 28.33
SCE063021 Electricity services 025-7100-410.35-14 31.72
SCE063021 Electricity services 025-7250-410.35-14 260.06
SCE063021 Electricity services 025-7260-410.35-14 2,123.55
SCE063021 Electricity services 050-9000-450.35-14 69,557.89
SCE063021 Electricity services 055-4170-450.35-14 474.17
SCE063021 Electricity services 201-8850-500.35-14 303.73
SCE063021 Electricity services 301-8831-500.35-14 255.04
SCE063021 Electricity services 302-8831-500.35-14 31.72
SCE063021 Electricity services 303-8831-500.35-14 61.42
SCE063021 Electricity services 304-8831-500.35-14 61.37
SCE063021 Electricity services 305-8831-500.35-14 62.03
SCE063021 Electricity services 306-8831-500.35-14 65.34
SCE063021 Electricity services 309-8831-500.35-14 69.25
SCE063021 Electricity services 313-8831-500.35-14 67.47
3.A.3.a
Packet Pg. 22 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 10
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
133894 9/3/2021 Southern california edison SCE063021 Electricity services 316-8831-500.35-14 30.32 79,624.64
SCE063021 Electricity services 317-8831-500.35-14 30.63
SCE063021 Electricity services 321-8831-500.35-14 340.34
SCE063021 Electricity services 325-8831-500.35-14 30.63
SCE063021 Electricity services 327-8831-500.35-14 36.04
SCE063021 Electricity services 329-8831-500.35-14 47.23
SCE063021 Electricity services 338-8831-500.35-14 138.27
SCE063021 Electricity services 343-8831-500.35-14 28.33
SCE063021 Electricity services 309-8831-500.35-14 322.17
SCE063021 Electricity services 345-8831-500.35-14 2,911.11
SCE063021 Electricity services 321-8831-500.35-14 10.14
SCE063021 Electricity services 334-8831-500.35-14 -80.53
SCE063021 Electricity services 310-8831-500.35-14 113.68
SCE063021 Electricity services 010-4150-410.35-14 461.06
SCE063021 Electricity services 025-7260-410.35-14 554.90
SCE063021 Electricity services 301-8831-500.35-14 39.54
SCE063021 Electricity services 315-8831-500.35-14 9.27
SCE063021 Electricity services 319-8832-500.35-14 28.03
SCE063021 Electricity services 345-8831-500.35-14 12.94
SCE063021 Electricity services 346-8831-500.35-14 12.94
SCE063021 Electricity services 354-8831-500.35-14 9.27
SCE063021 Electricity services 359-8831-500.35-14 95.61
SCE063021 Electricity services 371-8831-500.35-14 9.27
SCE063021 Electricity services 373-8831-500.35-14 9.27
SCE063021 Electricity services 374-8831-500.35-14 15.81
SCE063021 Electricity services 375-8831-500.35-14 17.64
SCE063021 Electricity services 385-8831-500.35-14 28.21
SCE063021 Electricity services 386-8831-500.35-14 12.94
133895 9/3/2021 Staples business advantage, inc.3484595471 Supplies 010-2500-425.21-10 14.52 676.62
3.A.3.a
Packet Pg. 23 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 11
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
133895 9/3/2021 Staples business advantage, inc.3484595472 Supplies 010-1400-414.21-10 19.77 676.62
3484595473 Supplies 010-1400-414.21-10 107.48
3484595473 Supplies 050-1400-414.21-10 12.33
3484595473 Supplies 010-3320-431.21-10 23.82
3484595474 Supplies 010-3100-431.21-10 498.70
133896 9/3/2021 State of california dept of justice 525917 Fingerprinting 010-1210-412.30-90 96.00 179.00
525917 Fingerprinting 065-0000-211.21-02 41.50
525917 Fingerprinting 011-1700-417.30-90 41.50
133897 9/3/2021 Sullens, preston SULLENS082521Tuition reimbursement 010-2500-425.31-20 7,298.39 7,298.39
133898 9/3/2021 Sunrise at parkhill Z22-063021 Reimburse 50% sce 322-8831-500.35-14 45.10 922.76
Z22-063021 Reimburse 50% lhmwd 322-8831-500.35-10 846.45
Z22-083121 Reimburse 50% sce 322-8831-500.35-14 31.21
133899 9/3/2021 Superior ready mix concrete, l.p.225868 Pump and mixer 010-4150-410.34-05 585.23 809.80
226823 Supplies 010-4150-410.34-05 224.57
133900 9/3/2021 Time warner cable 0604517081121 Internet service 017-2290-418.34-20 791.97 1,917.12
0604517071121 Internet service 017-2290-418.34-20 791.97
0055371081021 Internet service 010-3100-431.34-05 333.18
133901 9/3/2021 Tony's tires TONYSTIRE082421New tires 050-9000-450.33-50 280.00 280.00
133902 9/3/2021 Tri lake consultants, inc.69656 Construction observation 065-0000-201.06-47 3,164.81 3,184.81
70415 Soboba vacation of r.o.w.065-0000-211.21-02 20.00
133903 9/3/2021 Uline 137225840 Dry erase board 010-3100-431.33-10 841.47 841.47
133904 9/3/2021 Waxie sanitary supply 80227679 Cleanng supplies 010-3100-431.21-30 967.99 967.99
133905 9/3/2021 Wex health, inc 0000022661 August 2021 cobra subsidy 010-2500-425.11-18 97.06 97.06
133906 9/3/2021 White, kevin WHITE083021 Meal pr diem & reimb mlg 011-1700-417.31-20 77.34 77.34
133907 9/3/2021 Williamson, derek WILLIAMSON82521Tuition reimbursement 010-2500-425.31-20 1,808.17 1,808.17
133908 9/3/2021 Xerox financial services 2776592 Lease 8/7/21-9/6/21 010-4200-410.34-05 437.05 2,823.41
2776592 Lease 8/7/21-9/6/21 010-3100-431.34-05 571.35
2776592 Lease 8/7/21-9/6/21 010-2500-425.34-05 1,815.01
3.A.3.a
Packet Pg. 24 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 12
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
133909 9/3/2021 Riverside county TL0000015891 May 2021 services 010-4150-410.32-05 34,923.56 53,344.58
TL0000015856 April 2021 services 010-4150-410.32-05 18,421.02
133910 9/3/2021 T-mobile usa, inc.9443402204 Tower dump 010-3100-431.30-90 50.00 50.00
133911 9/3/2021 Tatyana zaverukha SJP052621 To replace check #133002 048-0000-203.22-20 10.38 10.38
133912 9/3/2021 The thomsen company, inc.2021-005 Review & plan check 065-0000-211.21-21 495.00 495.00
133913 9/3/2021 Tri lake consultants, inc.69655 Construction observation 011-4100-410.30-90 634.61 634.61
133914 9/10/2021 Alliance diesel, inc.2965 Cmptr diagnostics def pmp 055-4170-450.33-50 130.00 1,587.84
2948 Install airbags 010-4140-410.33-50 1,457.84
133915 9/10/2021 B & w pipe & supply 170033 Parts 025-7250-410.34-05 11.02 1,114.21
170029 Parts 025-7250-410.34-05 202.89
170034 Parts 010-7100-410.21-12 900.30
133916 9/10/2021 Babcock laboratories, inc.CH12115-0278 Coliforms by mmo/mug&hpc 050-9000-450.30-90 80.00 112.00
CH10066-0278 Iron icp/manganese icpms 050-9000-450.30-90 32.00
133917 9/10/2021 Beato, miguel BEATO090721 Reimburse h/d/v expenses 010-2500-425.11-90 118.67 118.67
133918 9/10/2021 Best best & krieger, llp BBK081221 Total rda 186-1111-411.30-90 545.10 26,929.82
BBK081221 Total general fund 010-1111-411.30-90 18,718.72
BBK081221 Total agreement 011-1700-417.30-90 189.60
BBK081221 Esplanade widening row 199-9999-425.40-01 1,300.40
BBK081221 General plan update 199-9999-425.40-01 1,066.50
BBK081221 Shaver st signal imprvmnt 199-9999-425.40-01 1,709.10
BBK081221 Mosaico sa bonds 065-0000-211.21-31 697.50
BBK081221 Dr horton 065-0000-211.21-02 989.00
BBK081221 Cfd 2020-1 setups 400-0000-229.07-00 1,713.90
133919 9/10/2021 Bowman signs 2117 Letter truck doors #422 010-4150-410.33-50 157.69 157.69
133920 9/10/2021 Castillo-calderon, isauro CASTILLO080221Work boot reimbursement 010-4140-410.21-35 131.09 131.09
133921 9/10/2021 Crime scene cleaners 20201224 Biohazard cleanup 010-3100-431.34-05 1,850.00 1,850.00
133922 9/10/2021 Dave's hauling 8312021 Street cleanup aug 2021 010-4150-410.34-05 8,640.00 16,202.00
292021B Easement cleanup 025-7250-410.34-05 250.00
292021A Easement cleanup 025-7250-410.34-05 450.00
3.A.3.a
Packet Pg. 25 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 13
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
133922 9/10/2021 Dave's hauling 08312021TRASHTrash service august 2021 301-8831-500.34-05 60.00 16,202.00
08312021TRASHTrash service august 2021 307-8831-500.34-05 30.00
08312021TRASHTrash service august 2021 308-8831-500.34-05 120.00
08312021TRASHTrash service august 2021 311-8831-500.34-05 275.00
08312021TRASHTrash service august 2021 313-8831-500.34-05 120.00
08312021TRASHTrash service august 2021 320-8831-500.34-05 180.00
08312021TRASHTrash service august 2021 321-8831-500.34-05 90.00
08312021TRASHTrash service august 2021 322-8831-500.34-05 150.00
08312021TRASHTrash service august 2021 325-8831-500.34-05 120.00
08312021TRASHTrash service august 2021 326-8831-500.34-05 180.00
08312021TRASHTrash service august 2021 327-8831-500.34-05 90.00
08312021TRASHTrash service august 2021 329-8831-500.34-05 90.00
08312021TRASHTrash service august 2021 330-8831-500.34-05 120.00
08312021TRASHTrash service august 2021 331-8831-500.34-05 90.00
08312021TRASHTrash service august 2021 332-8831-500.34-05 120.00
08312021TRASHTrash service august 2021 338-8831-500.34-05 90.00
08312021TRASHTrash service august 2021 341-8831-500.34-05 60.00
08312021TRASHTrash service august 2021 343-8831-500.34-05 60.00
08312021TRASHTrash service august 2021 345-8831-500.34-05 120.00
08312021TRASHTrash service august 2021 346-8831-500.34-05 90.00
08312021TRASHTrash service august 2021 353-8831-500.34-05 48.00
08312021TRASHTrash service august 2021 355-8831-500.34-05 24.00
08312021TRASHTrash service august 2021 362-8831-500.34-05 30.00
08312021TRASHTrash service august 2021 363-8831-500.34-05 150.00
08312021TRASHTrash service august 2021 367-8831-500.34-05 90.00
08312021TRASHTrash service august 2021 376-8831-500.34-05 639.00
08312021TRASHTrash service august 2021 025-7252-410.34-05 30.00
08312021TRASHTrash service august 2021 025-7252-410.34-05 60.00
08312021TRASHTrash service august 2021 025-7252-410.34-05 30.00
3.A.3.a
Packet Pg. 26 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 14
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
133922 9/10/2021 Dave's hauling 08312021TRASHTrash service august 2021 025-7252-410.34-05 30.00 16,202.00
08312021TRASHTrash service august 2021 025-7100-410.34-05 30.00
08312021TRASHTrash service august 2021 025-7100-410.34-05 150.00
08312021TRASHTrash service august 2021 025-7100-410.34-05 909.00
08312021TRASHTrash service august 2021 025-7252-410.34-05 1,557.00
08312021TRASHTrash service august 2021 025-7100-410.34-05 90.00
08312021TRASHTrash service august 2021 025-7100-410.34-05 150.00
08312021TRASHTrash service august 2021 025-7250-410.34-05 210.00
08312021TRASHTrash service august 2021 010-7100-410.34-05 30.00
08312021TRASHTrash service august 2021 010-3100-431.34-05 30.00
08312021TRASHTrash service august 2021 010-4150-410.34-05 320.00
133923 9/10/2021 Dewey pest control inc.14568842 September 2021 services 034-3200-431.34-05 40.00 40.00
133924 9/10/2021 Employment screening services, inc46106140590 Employee screening 010-1210-412.30-90 127.50 127.50
133925 9/10/2021 Engie services (formerly opterra)90030020 July 2021 mv fees 050-9000-450.34-05 683.50 2,620.63
90030021 July 2021 om fees 050-9000-450.34-05 1,937.13
133926 9/10/2021 Espinoza, julia ESPINOZA083021Meal per diem-oamr conf 010-1110-411.31-20 120.00 203.00
ESPINOZA083021Meal per diem-locc conf 010-1110-411.31-20 83.00
133927 9/10/2021 Frontier communications FRONTIER090721Telephone services 010-3100-431.35-16 167.93 407.48
FRONTIER090721Telephone services 010-4200-410.35-16 239.55
133928 9/10/2021 Hawkins, brian HAWKINS083021Meal per diem-locc conf 010-1100-411.31-20 129.00 129.00
133929 9/10/2021 Hirsch pipe & supply co., inc.7800761 Wrap tape 050-9000-450.21-12 14.95 64.18
7823932 3" pvc rep 306-8831-500.34-05 49.23
133930 9/10/2021 Home depot credit services 8352131 Armor fluid & ballast 010-7101-410.21-12 22.27 82.35
8352131 Armor fluid & ballast 010-2500-425.33-10 60.08
133931 9/10/2021 Inland empire landscape, inc.36946 Maintenance august 2021 025-7250-410.34-05 225.00 62,292.83
36946 Maintenance august 2021 025-7100-410.34-05 800.00
36946 Maintenance august 2021 301-8831-500.34-05 2,411.75
36946 Maintenance august 2021 303-8831-500.34-05 1,813.95
36946 Maintenance august 2021 305-8831-500.34-05 604.65
3.A.3.a
Packet Pg. 27 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 15
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
133931 9/10/2021 Inland empire landscape, inc.36946 Maintenance august 2021 306-8831-500.34-05 460.00 62,292.83
36946 Maintenance august 2021 307-8831-500.34-05 2,720.93
36946 Maintenance august 2021 308-8831-500.34-05 2,741.08
36946 Maintenance august 2021 311-8831-500.34-05 1,660.00
36946 Maintenance august 2021 313-8831-500.34-05 1,662.79
36946 Maintenance august 2021 321-8831-500.34-05 2,157.17
36946 Maintenance august 2021 323-8831-500.34-05 377.91
36946 Maintenance august 2021 325-8831-500.34-05 478.68
36946 Maintenance august 2021 326-8831-500.34-05 1,728.30
36946 Maintenance august 2021 327-8831-500.34-05 1,314.11
36946 Maintenance august 2021 329-8831-500.34-05 1,058.14
36946 Maintenance august 2021 330-8831-500.34-05 1,700.00
36946 Maintenance august 2021 332-8831-500.34-05 1,284.88
36946 Maintenance august 2021 338-8831-500.34-05 1,058.14
36946 Maintenance august 2021 340-8831-500.34-05 65.00
36946 Maintenance august 2021 341-8831-500.34-05 604.65
36946 Maintenance august 2021 343-8831-500.34-05 982.56
36946 Maintenance august 2021 345-8831-500.34-05 1,148.83
36946 Maintenance august 2021 346-8831-500.34-05 735.66
36946 Maintenance august 2021 351-8831-500.34-05 476.67
36946 Maintenance august 2021 353-8831-500.34-05 1,216.67
36946 Maintenance august 2021 355-8831-500.34-05 498.84
36946 Maintenance august 2021 359-8831-500.34-05 346.67
36946 Maintenance august 2021 362-8831-500.34-05 434.00
36946 Maintenance august 2021 363-8831-500.34-05 3,048.45
36946 Maintenance august 2021 364-8831-500.34-05 108.33
36946 Maintenance august 2021 365-8831-500.34-05 305.85
36946 Maintenance august 2021 376-8831-500.34-05 1,257.17
36946 Maintenance august 2021 386-8831-500.34-05 250.00
3.A.3.a
Packet Pg. 28 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 16
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
133931 9/10/2021 Inland empire landscape, inc.36946 Maintenance august 2021 050-9000-450.34-05 125.00 62,292.83
36946 Maintenance august 2021 349-8831-500.34-05 1,728.00
36947 Valve checks august 2021 025-7250-410.34-05 120.00
36947 Valve checks august 2021 025-7100-410.34-05 126.00
36947 Valve checks august 2021 308-8831-500.34-05 558.00
36947 Valve checks august 2021 313-8831-500.34-05 366.00
36947 Valve checks august 2021 321-8831-500.34-05 378.00
36947 Valve checks august 2021 323-8831-500.34-05 60.00
36947 Valve checks august 2021 326-8831-500.34-05 510.00
36947 Valve checks august 2021 332-8831-500.34-05 264.00
36947 Valve checks august 2021 343-8831-500.34-05 480.00
36947 Valve checks august 2021 345-8831-500.34-05 534.00
36947 Valve checks august 2021 346-8831-500.34-05 270.00
36947 Valve checks august 2021 362-8831-500.34-05 168.00
36947 Valve checks august 2021 364-8831-500.34-05 12.00
36947 Valve checks august 2021 365-8831-500.34-05 30.00
36947 Valve checks august 2021 351-8831-500.34-05 132.00
36947 Valve checks august 2021 311-8831-500.34-05 318.00
36947 Valve checks august 2021 338-8831-500.34-05 282.00
36947 Valve checks august 2021 353-8831-500.34-05 180.00
36947 Valve checks august 2021 376-8831-500.34-05 432.00
36947 Valve checks august 2021 303-8831-500.34-05 210.00
36947 Valve checks august 2021 325-8831-500.34-05 132.00
36947 Valve checks august 2021 329-8831-500.34-05 348.00
36947 Valve checks august 2021 305-8831-500.34-05 42.00
36947 Valve checks august 2021 307-8831-500.34-05 198.00
36947 Valve checks august 2021 301-8831-500.34-05 258.00
36947 Valve checks august 2021 355-8831-500.34-05 72.00
36947 Valve checks august 2021 306-8831-500.34-05 60.00
3.A.3.a
Packet Pg. 29 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 17
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
133931 9/10/2021 Inland empire landscape, inc.36947 Valve checks august 2021 341-8831-500.34-05 168.00 62,292.83
36947 Valve checks august 2021 359-8831-500.34-05 156.00
36947 Valve checks august 2021 327-8831-500.34-05 294.00
36947 Valve checks august 2021 386-8831-500.34-05 72.00
36947 Valve checks august 2021 050-9000-450.34-05 6.00
36947 Valve checks august 2021 330-8831-500.34-05 228.00
36947 Valve checks august 2021 349-8831-500.34-05 198.00
36922 Irrigation repairs 376-8831-500.34-05 304.00
36922 Irrigation repairs 323-8831-500.34-05 35.00
36922 Irrigation repairs 321-8831-500.34-05 61.00
36922 Irrigation repairs 349-8831-500.34-05 180.00
36922 Irrigation repairs 329-8831-500.34-05 372.00
36922 Irrigation repairs 326-8831-500.34-05 230.00
36922 Irrigation repairs 332-8831-500.34-05 131.00
36922 Irrigation repairs 311-8831-500.34-05 920.00
36922 Irrigation repairs 325-8831-500.34-05 60.00
36922 Irrigation repairs 306-8831-500.34-05 144.00
36922 Irrigation repairs 338-8831-500.34-05 209.00
36922 Irrigation repairs 330-8831-500.34-05 35.00
36922 Irrigation repairs 345-8831-500.34-05 344.00
36922 Irrigation repairs 308-8831-500.34-05 374.00
36918 Install wood chps & plnts 345-8831-500.34-05 7,742.00
36920 Install wood chips 332-8831-500.34-05 3,900.00
133932 9/10/2021 Inland foundation eng. inc.18598 Geotechnical invstgtion 199-9999-425.40-01 5,000.00 32,500.00
18597 Street pvmnt eval report 199-9999-425.40-01 27,500.00
133933 9/10/2021 Jim's backflow service BIRCH090221 Backflow device repair 025-7250-410.34-05 295.94 295.94
133934 9/10/2021 Joses automotive repair,inc.23667 A/c repairs 050-9000-450.33-50 383.90 383.90
133935 9/10/2021 Lynn merrill and associates, inc.NUMBER FY 22-2August 2021 support 010-4140-410.34-06 1,385.94 1,385.94
133936 9/10/2021 Matley, lori MATLEY090721 Reimburse h/d/v expenses 010-2500-425.11-90 110.00 180.00
3.A.3.a
Packet Pg. 30 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 18
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
133936 9/10/2021 Matley, lori MATLEY083021 Meal per diem-oamr conf 011-1700-417.31-20 70.00 180.00
133937 9/10/2021 Maupin, marcee MAUPIN090721 Reimburse h/d/v expenses 010-2500-425.11-90 115.00 115.00
133938 9/10/2021 Mejia, jose MEJIA090721 Reimburse h/d/v expenses 010-2500-425.11-90 157.00 157.00
133939 9/10/2021 Melendez consulting, inc.#0120-2021 July 2021 consulting svcs 010-9600-960.34-05 3,000.00 6,000.00
#0122-2021 Aug 2021 consulting svcs 010-9600-960.34-05 3,000.00
133940 9/10/2021 Mullen, arthur MULLEN090721 Reimburse h/d/v expenses 010-2500-425.11-90 111.07 111.07
133941 9/10/2021 National safety compliance, inc.87022 Epn reports 010-1210-412.34-05 6.00 108.00
87022 Epn reports 010-4200-410.34-05 10.00
87022 Epn reports 010-3320-431.34-05 10.00
87022 Epn reports 010-1400-414.34-05 10.00
87022 Epn reports 010-4150-410.34-05 7.00
86890 Dqf fee 010-4150-410.34-05 15.00
86890 Dqf fee 010-7100-410.34-05 10.00
86890 Dqf fee 050-9000-450.34-05 20.00
86890 Dqf fee 055-4170-450.34-05 10.00
86890 Dqf fee 010-4140-410.34-05 10.00
133942 9/10/2021 O'reilly auto parts,inc.5531-138307 Mini bulb 010-7100-410.33-50 6.74 6.74
133943 9/10/2021 Ortiz, juan ORTIZ090721 Reimburse h/d/v expenses 010-2500-425.11-90 199.96 199.96
133944 9/10/2021 Pins and needles embroidery 13814 Embroidery service 010-1110-411.21-10 261.00 302.05
13815 Embroidery service 010-1200-412.30-90 41.05
133945 9/10/2021 Plumbers depot, inc.PD-49066 Manhole hook 055-4170-450.21-12 113.79 113.79
133946 9/10/2021 Prill, thomas PRILL083021 Meal per diem-locc conf 010-1200-412.31-20 106.00 106.00
133947 9/10/2021 Regional conservation authority RCA090221 Mshcp fees august 2021 065-0000-201.08-81 35,760.00 35,760.00
133948 9/10/2021 Rightway site services, inc.288219 Rent & labor 8/18-9/14/21 010-3100-431.34-50 93.68 93.68
133949 9/10/2021 Riverside county sheriff departmentSH0000039508 Contract law bp#1 july 21 010-3100-431.34-04 743,527.11 861,354.45
SH0000039508 Contract law bp#1 july 21 010-3100-431.34-06 22,510.03
SH0000039508 Contract law bp#1 july 21 034-3100-431.34-04 76,686.61
SH0000039524 Contract law bp#1 july 21 010-3100-431.34-04 18,630.70
3.A.3.a
Packet Pg. 31 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 19
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
133950 9/10/2021 Rodriguez, deborah RODRIGUEZ090721Reimburse h/d/v expenses 010-2500-425.11-90 318.67 318.67
133951 9/10/2021 Sc fuels 1943072-IN Hydraulic oil 050-9000-450.21-12 1,225.68 1,225.68
133952 9/10/2021 Seven star medical group (was apex)7STAR080921 Screenings & physicals 010-1210-412.30-90 425.00 425.00
133953 9/10/2021 Soofa, inc 1790 Sign lease 199-9999-425.40-01 6,000.00 6,000.00
1790 Sign lease 199-9999-425.40-01 -6,000.00
1790 Sign lease 199-9999-425.40-01 6,000.00
133954 9/10/2021 Southern california edison SCE090821 Electricity services 010-2500-414.36-97 0.22 8,856.56
SCE090821 Electricity services 010-4150-410.35-14 794.88
SCE090821 Electricity services 010-4200-410.35-14 15.84
SCE090821 Electricity services 010-6500-425.35-14 123.80
SCE090821 Electricity services 010-7100-410.35-14 14.39
SCE090821 Electricity services 025-7260-410.35-14 5,422.91
SCE090821 Electricity services 308-8831-500.35-14 45.60
SCE090821 Electricity services 311-8831-500.35-14 67.48
SCE090821 Electricity services 320-8831-500.35-14 100.84
SCE090821 Electricity services 321-8831-500.35-14 33.32
SCE090821 Electricity services 323-8831-500.35-14 47.38
SCE090821 Electricity services 325-8831-500.35-14 14.68
SCE090821 Electricity services 327-8831-500.35-14 73.92
SCE090821 Electricity services 331-8831-500.35-14 98.61
SCE090821 Electricity services 338-8831-500.35-14 14.68
SCE090821 Electricity services 339-8831-500.35-14 14.48
SCE090821 Electricity services 341-8831-500.35-14 15.10
SCE090821 Electricity services 342-8831-500.35-14 31.31
SCE090821 Electricity services 343-8831-500.35-14 43.72
SCE090821 Electricity services 353-8831-500.35-14 21.31
SCE090821 Electricity services 362-8831-500.35-14 64.42
SCE090821 Electricity services 363-8831-500.35-14 19.14
SCE090821 Electricity services 367-8831-500.35-14 29.77
3.A.3.a
Packet Pg. 32 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 20
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
133954 9/10/2021 Southern california edison SCE090821 Electricity services 376-8831-500.35-14 160.11 8,856.56
SCE090821 Electricity services 376-8831-500.35-14 300.90
SCE090821 Electricity services 010-4150-410.35-14 595.60
SCE090821 Electricity services 010-4150-410.35-14 -0.03
SCE090821 Electricity services 315-8831-500.35-14 3.74
SCE090821 Electricity services 319-8832-500.35-14 21.09
SCE090821 Electricity services 321-8831-500.35-14 3.67
SCE090821 Electricity services 323-8831-500.35-14 3.67
SCE090821 Electricity services 325-8831-500.35-14 16.04
SCE090821 Electricity services 326-8831-500.35-14 15.95
SCE090821 Electricity services 330-8831-500.35-14 195.13
SCE090821 Electricity services 342-8831-500.35-14 8.27
SCE090821 Electricity services 343-8831-500.35-14 3.67
SCE090821 Electricity services 347-8831-500.35-14 15.75
SCE090821 Electricity services 354-8831-500.35-14 3.74
SCE090821 Electricity services 361-8831-500.35-14 228.57
SCE090821 Electricity services 369-8831-500.35-14 7.33
SCE090821 Electricity services 371-8831-500.35-14 3.74
SCE090821 Electricity services 373-8831-500.35-14 3.74
SCE090821 Electricity services 391-8831-500.35-14 28.48
SCE090821 Electricity services 403-8835-500.35-14 23.30
SCE090821 Electricity services 312-8831-500.35-14 6.44
SCE090821 Electricity services 321-8831-500.35-14 7.51
SCE090821 Electricity services 322-8831-500.35-14 20.65
SCE090821 Electricity services 323-8831-500.35-14 7.51
SCE090821 Electricity services 343-8831-500.35-14 7.51
SCE090821 Electricity services 347-8831-500.35-14 21.90
SCE090821 Electricity services 367-8831-500.35-14 6.88
SCE090821 Electricity services 369-8831-500.35-14 15.02
3.A.3.a
Packet Pg. 33 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 21
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
133954 9/10/2021 Southern california edison SCE090821 Electricity services 380-8831-500.35-14 6.44 8,856.56
SCE090821 Electricity services 388-8831-500.35-14 6.44
133955 9/10/2021 Staples business advantage, inc.3485138348 Supplies 010-3320-431.21-10 55.54 201.20
3485138348 Supplies 010-9600-960.21-10 29.55
3485138349 Supplies 010-4200-410.21-10 116.11
133956 9/10/2021 Superion, llc (formerly sungard)327430 Asp access fee-sept 2021 010-1400-414.34-05 4,830.84 4,830.84
133957 9/10/2021 Time warner cable 0541420082721 Internet service 017-2290-418.34-20 2,547.76 2,547.76
133958 9/10/2021 Tony's tires TONYSTIRE082521New tires 010-7100-410.33-50 852.00 852.00
133959 9/10/2021 Underground service alert 820210683 Monthly ticketing service 050-9000-450.33-30 138.70 138.70
133960 9/10/2021 Verizon wireless 9885967736 Phone service 024-3100-431.21-90 51.77 51.77
133961 9/10/2021 Viking maintenance services llc,inc 9253721 Sept 2021 cleaning svcs 010-2500-425.34-05 1,260.00 1,820.00
9253721 Sept 2021 cleaning svcs 010-4200-410.34-05 440.00
9253721 Sept 2021 cleaning svcs 010-7400-425.34-05 120.00
133962 9/10/2021 Wally vasquez PLAN090721 Refund deposit balance 011-0000-308.06-01 200.00 200.00
133963 9/10/2021 White, kevin WHITE090721 Reimburse h/d/v expenses 010-2500-425.11-90 159.00 159.00
133964 9/10/2021 Willette, mitchell WILLETTE090721Reimburse h/d/v expenses 010-2500-425.11-90 200.00 200.00
133965 9/10/2021 William ziegler SJP10162020 To replace ck #130618 048-0000-203.22-20 91.22 91.22
133966 9/10/2021 Williamson, derek WILLIAMSON90221Meal per diem-misac conf 017-2290-418.31-20 200.00 200.00
133967 9/10/2021 Windstream (formerly paetec)2223782 Telephone service 010-2500-425.35-16 0.27 0.27
133968 9/10/2021 Yarnall, rene YARNALL090721Reimburse h/d/v expenses 010-2500-425.11-90 80.00 80.00
133969 9/17/2021 Adt security services, inc.869014491 Internet service 010-6100-425.34-05 44.99 44.99
133970 9/17/2021 Aflac 064028 August 2021 premium 085-0000-202.21-27 1,391.42 1,391.42
133971 9/17/2021 Appleone employment services 01-6034545 W/e 09/04/21 010-1110-411.10-04 932.48 1,864.96
01-6028536 W/e 08/28/21 010-1110-411.10-04 932.48
133972 9/17/2021 Aramark (sales account)23769385 Hoodie & custom broidery 050-9000-450.21-35 51.09 102.18
23769385 Hoodie & custom broidery 010-4200-410.21-35 51.09
133973 9/17/2021 Aramark uniform service 588000269531 Uniform service 010-4150-410.21-35 81.11 81.11
133974 9/17/2021 B & w pipe & supply 170039 Tractor scoop 025-7250-410.34-05 16.14 327.15
3.A.3.a
Packet Pg. 34 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 22
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
133974 9/17/2021 B & w pipe & supply 170038 Tractor scoop & drip hose 010-7100-410.21-12 311.01 327.15
133975 9/17/2021 Bcc benefit coordinators corp 9772 Group #eia00093 085-0000-202.21-46 3,835.28 4,344.86
9772 Group #eia00093 085-0000-202.21-52 509.58
133976 9/17/2021 Biasc of southern california 2613 Removal of city kiosk 010-1750-425.34-05 3,080.00 3,080.00
133977 9/17/2021 Calpers supplemental income plansCALPERS090921Sip #452544 085-0000-202.21-29 4,323.38 4,755.83
CALPERS090921Sip #452544 085-0000-202.21-28 432.45
133978 9/17/2021 Castillo-calderon, isauro CASTILLO090821Reimb seminar reg 010-4140-410.31-20 80.00 80.00
133979 9/17/2021 Clark's towing and recovery S4698 Evidence tow 010-3100-431.30-90 100.00 100.00
133980 9/17/2021 Dewey pest control inc.14566159 Sept 2021 services 010-2500-425.34-05 56.00 56.00
133981 9/17/2021 Eastern municipal water district EMWD090821 Swr/trsh stlmnt sept 2021 055-0000-308.07-30 -60,378.70 87,304.88
EMWD090821 Swr/trsh stlmnt sept 2021 055-0000-201.20-40 147,683.58
133982 9/17/2021 Employment screening services, inc46151540590 Employee screening svcs 010-1210-412.30-90 89.50 89.50
133983 9/17/2021 Executive image landscape & maint564 Valve checks july 2021 025-7252-410.34-05 78.00 22,829.00
564 Valve checks july 2021 025-7252-410.34-05 30.00
564 Valve checks july 2021 025-7252-410.34-05 24.00
564 Valve checks july 2021 368-8831-500.34-05 12.00
564 Valve checks july 2021 025-7250-410.34-05 42.00
564 Valve checks july 2021 388-8831-500.34-05 6.00
564 Valve checks july 2021 025-7100-410.34-05 120.00
564 Valve checks july 2021 025-7252-410.34-05 30.00
564 Valve checks july 2021 025-7252-410.34-05 42.00
564 Valve checks july 2021 025-7250-410.34-05 54.00
564 Valve checks july 2021 025-7252-410.34-05 102.00
564 Valve checks july 2021 010-7100-410.34-05 96.00
564 Valve checks july 2021 025-7252-410.34-05 162.00
564 Valve checks july 2021 025-7252-410.34-05 306.00
564 Valve checks july 2021 304-8831-500.34-05 60.00
564 Valve checks july 2021 025-7250-410.34-05 30.00
564 Valve checks july 2021 050-9000-450.34-05 12.00
3.A.3.a
Packet Pg. 35 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 23
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
133983 9/17/2021 Executive image landscape & maint564 Valve checks july 2021 334-8831-500.34-05 18.00 22,829.00
565 Maintenance august 2021 025-7250-410.34-05 70.00
565 Maintenance august 2021 010-7100-410.34-05 255.00
565 Maintenance august 2021 025-7250-410.34-05 55.00
565 Maintenance august 2021 025-7250-410.34-05 55.00
565 Maintenance august 2021 010-7100-410.34-05 55.00
565 Maintenance august 2021 025-7250-410.34-05 55.00
565 Maintenance august 2021 025-7100-410.34-05 440.00
565 Maintenance august 2021 025-7250-410.34-05 60.00
565 Maintenance august 2021 025-7250-410.34-05 250.00
565 Maintenance august 2021 025-7100-410.34-05 300.00
565 Maintenance august 2021 025-7250-410.34-05 300.00
565 Maintenance august 2021 025-7100-410.34-05 450.00
565 Maintenance august 2021 025-7250-410.34-05 175.00
565 Maintenance august 2021 025-7250-410.34-05 40.00
565 Maintenance august 2021 025-7250-410.34-05 50.00
565 Maintenance august 2021 025-7100-410.34-05 450.00
565 Maintenance august 2021 025-7250-410.34-05 650.00
565 Maintenance august 2021 025-7250-410.34-05 500.00
565 Maintenance august 2021 010-7100-410.34-05 350.00
565 Maintenance august 2021 025-7252-410.34-05 600.00
565 Maintenance august 2021 025-7252-410.34-05 7,600.00
565 Maintenance august 2021 025-7100-410.34-05 650.00
565 Maintenance august 2021 025-7251-410.34-05 850.00
565 Maintenance august 2021 025-7250-410.34-05 200.00
565 Maintenance august 2021 010-7100-410.34-05 250.00
565 Maintenance august 2021 302-8831-500.34-05 180.00
565 Maintenance august 2021 309-8831-500.34-05 1,140.00
565 Maintenance august 2021 309-8831-500.34-05 100.00
3.A.3.a
Packet Pg. 36 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 24
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
133983 9/17/2021 Executive image landscape & maint565 Maintenance august 2021 310-8831-500.34-05 180.00 22,829.00
565 Maintenance august 2021 316-8831-500.34-05 40.00
565 Maintenance august 2021 317-8831-500.34-05 50.00
565 Maintenance august 2021 319-8831-500.34-05 150.00
565 Maintenance august 2021 320-8831-500.34-05 1,255.00
565 Maintenance august 2021 322-8831-500.34-05 1,036.00
565 Maintenance august 2021 322-8831-500.34-05 100.00
565 Maintenance august 2021 331-8831-500.34-05 325.00
565 Maintenance august 2021 334-8831-500.34-05 400.00
565 Maintenance august 2021 339-8831-500.34-05 120.00
565 Maintenance august 2021 367-8831-500.34-05 300.00
565 Maintenance august 2021 368-8831-500.34-05 39.00
565 Maintenance august 2021 388-8831-500.34-05 100.00
565 Maintenance august 2021 025-7250-410.34-05 400.00
565 Maintenance august 2021 050-9000-450.34-05 175.00
561 Irrigation repairs 025-7100-410.34-05 205.00
562 Irrigation repairs 025-7252-410.34-05 600.00
133984 9/17/2021 Eyemed vision care VISION090921 August 2021 premium 085-0000-202.21-35 1,187.03 1,203.91
VISION090921 Cobra subsidy 010-2500-425.11-18 16.88
133985 9/17/2021 Fedex corporation 7-496-49823 Freight 011-1700-417.21-10 39.53 108.67
7-496-49823 Freight 400-0000-229.07-00 34.57
7-496-49823 Freight 033-0000-229.07-00 34.57
133986 9/17/2021 Frontier communications FRONTIER091321Telephone services 010-3100-431.35-16 86.09 223.44
FRONTIER091321Telephone services 010-6100-425.35-16 53.18
FRONTIER091321Telephone services 050-9000-450.35-16 84.17
133987 9/17/2021 Granicus, llc (inc.)143499 Iqm2 agenda & minutes 017-2290-418.34-05 10,368.00 10,368.00
133988 9/17/2021 Great-west life & annuity ins co MASSMUTUAL90921Group #109947 085-0000-202.21-29 825.00 825.00
133989 9/17/2021 Haaker equipment company, inc.C73030 Hose reel 010-4140-410.21-12 924.38 924.38
133990 9/17/2021 Hitchcock, kimberly HITCHCOCK091321Reimb work lunch 010-1210-412.30-90 58.00 58.00
3.A.3.a
Packet Pg. 37 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 25
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
133991 9/17/2021 Home depot credit services 1271252 Tree stake 010-7100-410.21-12 182.09 182.09
133992 9/17/2021 Icma retirement trust ICMA090921 Group #300434 085-0000-202.21-29 2,269.21 2,348.65
ICMA090921 Group #300434 085-0000-202.21-28 79.44
133993 9/17/2021 Inland empire landscape, inc.36992 Install wood chips 311-8831-500.34-05 2,600.00 14,518.00
36993 Install wood chips 326-8831-500.34-05 11,918.00
133994 9/17/2021 Kaiser foundation health plan, inc KAISER091321 October 2021 premium 085-0000-202.21-39 25,218.37 25,218.37
133995 9/17/2021 Lake hemet municipal water districtLHMWD090721AUtility water services 302-8831-500.35-10 131.71 2,182.94
LHMWD090721BUtility water services 367-8831-500.35-10 231.94
LHMWD090721CUtility water services 367-8831-500.35-10 167.61
LHMWD090721DUtility water services 322-8831-500.35-10 1,651.68
133996 9/17/2021 Minuteman press, inc.56267 162 weekly notices 048-1400-414.36-10 152.29 152.29
133997 9/17/2021 Nutrien ag solutions,inc(crop prod)46642635 Activator & ranger pro 010-4150-410.21-14 228.28 428.63
46642633 Activator & ranger pro 010-4140-410.21-14 200.35
133998 9/17/2021 Online information services, inc.1080519 Utility exchange report 050-1400-414.34-05 68.65 520.98
1080519 Utility exchange report 055-1400-414.34-05 68.65
468300000316 Collections transactions 050-0000-308.09-10 383.68
133999 9/17/2021 Press enterprise 0000522935 Legal advertising 010-1110-411.36-25 643.00 643.00
134000 9/17/2021 Ramirez, rita RAMIREZ090821Tuition reimbursement 010-2500-425.31-20 3,202.37 3,202.37
134001 9/17/2021 Randel,travis RANDEL091321 Reimb ceqa wkshp reg 011-1700-417.31-20 99.00 878.56
RANDEL091521 Lobby reconf supplies 199-9999-425.40-01 779.56
RANDEL091521 Lobby reconf supplies 199-9999-425.40-01 -779.56
RANDEL091521 Lobby reconf supplies 199-9999-425.40-01 779.56
134002 9/17/2021 Riverside, county of RIVCOFEE090921AParkng violation fee coll 010-0000-304.03-35 352.50 3,702.50
RIVCOFEE090921BParkng violation fee coll 010-0000-304.03-35 892.50
RIVCOFEE090921CParkng violation fee coll 010-0000-304.03-35 1,157.50
RIVCOFEE090921DParkng violation fee coll 010-0000-304.03-35 700.00
RIVCOFEE090921EParkng violation fee coll 010-0000-304.03-35 600.00
134003 9/17/2021 Romeril plumbing & hardware 17255 Parts & supplies 010-4140-410.21-12 235.47 1,676.77
17296 Gloves & key 010-4140-410.21-12 39.65
3.A.3.a
Packet Pg. 38 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 26
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
134003 9/17/2021 Romeril plumbing & hardware 17259 Parts & supplies 010-4150-410.21-12 123.66 1,676.77
17294 Sprayer & led lights 010-4150-410.21-12 73.91
17238 Parts & supplies 010-4150-410.21-12 169.00
17295 Parts & supplies 010-7100-410.21-12 130.18
17283 Parts & supplies 010-7100-410.21-12 115.71
17279 Parts & supplies 010-7100-410.21-12 206.48
17266 Parts & supplies 010-7100-410.21-12 121.46
17260 Parts & supplies 010-7100-410.21-12 133.51
17240 Parts & supplies 010-7100-410.21-12 110.33
17250 Parts & supplies 010-7100-410.21-12 217.41
134004 9/17/2021 Row traffic safety inc 17246 Road signs 024-4150-410.21-36 9,630.54 9,630.54
134005 9/17/2021 Southern california edison SCE091421 Electricity services 010-4150-410.35-14 177.83 40,830.50
SCE091421 Electricity services 010-6500-425.35-14 11.07
SCE091421 Electricity services 025-7252-410.35-14 10.70
SCE091421 Electricity services 025-7260-410.35-14 1,016.35
SCE091421 Electricity services 050-9000-450.35-14 1,036.36
SCE091421 Electricity services 332-8831-500.35-14 104.59
SCE091421 Electricity services 346-8831-500.35-14 155.16
SCE091421 Electricity services 351-8831-500.35-14 13.71
SCE091421 Electricity services 355-8831-500.35-14 16.32
SCE091421 Electricity services 332-8831-500.35-14 104.59
SCE091421 Electricity services 346-8831-500.35-14 155.16
SCE091421 Electricity services 010-4150-410.35-14 5,516.67
SCE091421 Electricity services 010-4150-410.35-14 -0.02
SCE091421 Electricity services 010-4150-410.35-14 254.54
SCE091421 Electricity services 301-8831-500.35-14 46.15
SCE091421 Electricity services 302-8831-500.35-14 354.32
SCE091421 Electricity services 303-8831-500.35-14 623.12
SCE091421 Electricity services 305-8831-500.35-14 228.49
3.A.3.a
Packet Pg. 39 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 27
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
134005 9/17/2021 Southern california edison SCE091421 Electricity services 306-8831-500.35-14 401.33 40,830.50
SCE091421 Electricity services 307-8831-500.35-14 1,170.02
SCE091421 Electricity services 308-8831-500.35-14 1,934.27
SCE091421 Electricity services 309-8831-500.35-14 962.66
SCE091421 Electricity services 310-8831-500.35-14 538.82
SCE091421 Electricity services 311-8831-500.35-14 666.26
SCE091421 Electricity services 312-8831-500.35-14 76.19
SCE091421 Electricity services 313-8831-500.35-14 754.17
SCE091421 Electricity services 314-8831-500.35-14 18.70
SCE091421 Electricity services 315-8831-500.35-14 33.78
SCE091421 Electricity services 316-8831-500.35-14 81.33
SCE091421 Electricity services 319-8831-500.35-14 102.05
SCE091421 Electricity services 320-8831-500.35-14 884.16
SCE091421 Electricity services 321-8831-500.35-14 395.84
SCE091421 Electricity services 322-8831-500.35-14 659.08
SCE091421 Electricity services 323-8831-500.35-14 496.68
SCE091421 Electricity services 324-8831-500.35-14 38.10
SCE091421 Electricity services 326-8831-500.35-14 1,590.17
SCE091421 Electricity services 327-8831-500.35-14 1,065.10
SCE091421 Electricity services 329-8831-500.35-14 958.48
SCE091421 Electricity services 330-8831-500.35-14 298.13
SCE091421 Electricity services 331-8831-500.35-14 227.50
SCE091421 Electricity services 332-8831-500.35-14 846.95
SCE091421 Electricity services 333-8831-500.35-14 219.95
SCE091421 Electricity services 335-8831-500.35-14 118.88
SCE091421 Electricity services 336-8831-500.35-14 27.01
SCE091421 Electricity services 337-8831-500.35-14 271.56
SCE091421 Electricity services 338-8831-500.35-14 967.67
SCE091421 Electricity services 339-8831-500.35-14 192.85
3.A.3.a
Packet Pg. 40 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 28
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
134005 9/17/2021 Southern california edison SCE091421 Electricity services 340-8831-500.35-14 154.51 40,830.50
SCE091421 Electricity services 341-8831-500.35-14 520.98
SCE091421 Electricity services 343-8831-500.35-14 1,148.39
SCE091421 Electricity services 345-8831-500.35-14 1,481.15
SCE091421 Electricity services 346-8831-500.35-14 440.88
SCE091421 Electricity services 351-8831-500.35-14 152.04
SCE091421 Electricity services 352-8831-500.35-14 9.35
SCE091421 Electricity services 354-8831-500.35-14 16.89
SCE091421 Electricity services 357-8831-500.35-14 46.34
SCE091421 Electricity services 360-8831-500.35-14 174.96
SCE091421 Electricity services 362-8831-500.35-14 497.12
SCE091421 Electricity services 365-8831-500.35-14 173.27
SCE091421 Electricity services 366-8831-500.35-14 56.29
SCE091421 Electricity services 367-8831-500.35-14 139.94
SCE091421 Electricity services 368-8831-500.35-14 46.74
SCE091421 Electricity services 369-8831-500.35-14 29.63
SCE091421 Electricity services 371-8831-500.35-14 18.70
SCE091421 Electricity services 373-8831-500.35-14 25.40
SCE091421 Electricity services 375-8831-500.35-14 25.32
SCE091421 Electricity services 376-8831-500.35-14 1,199.83
SCE091421 Electricity services 383-8831-500.35-14 16.93
SCE091421 Electricity services 385-8831-500.35-14 45.88
SCE091421 Electricity services 386-8831-500.35-14 158.37
SCE091421 Electricity services 388-8831-500.35-14 33.78
SCE091421 Electricity services 389-8831-500.35-14 16.83
SCE091421 Electricity services 390-8831-500.35-14 57.42
SCE091421 Electricity services 403-8835-500.35-14 122.70
SCE091421 Electricity services 010-4150-410.35-14 253.12
SCE091421 Electricity services 025-7260-410.35-14 5,426.85
3.A.3.a
Packet Pg. 41 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 29
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
134005 9/17/2021 Southern california edison SCE091421 Electricity services 034-3200-431.35-14 67.55 40,830.50
SCE091421 Electricity services 065-0000-201.06-06 33.86
SCE091421 Electricity services 301-8831-500.35-14 1,193.37
SCE091421 Electricity services 304-8831-500.35-14 186.61
SCE091421 Electricity services 317-8831-500.35-14 65.35
SCE091421 Electricity services 334-8831-500.35-14 108.69
SCE091421 Electricity services 348-8831-500.35-14 101.59
SCE091421 Electricity services 359-8831-500.35-14 269.75
SCE091421 Electricity services 010-4150-410.35-14 350.15
SCE091421 Electricity services 010-4150-410.35-14 0.02
SCE091421 Electricity services 025-7260-410.35-14 37.23
SCE091421 Electricity services 309-8831-500.35-14 3.80
SCE091421 Electricity services 330-8831-500.35-14 4.14
SCE091421 Electricity services 359-8831-500.35-14 9.78
SCE091421 Electricity services 366-8831-500.35-14 4.14
SCE091421 Electricity services 374-8831-500.35-14 4.14
SCE091421 Electricity services 309-8831-500.35-14 6.23
SCE091421 Electricity services 330-8831-500.35-14 7.95
SCE091421 Electricity services 345-8831-500.35-14 7.75
SCE091421 Electricity services 346-8831-500.35-14 7.75
SCE091421 Electricity services 359-8831-500.35-14 20.45
SCE091421 Electricity services 366-8831-500.35-14 7.95
SCE091421 Electricity services 374-8831-500.35-14 7.95
SCE091421 Electricity services 375-8831-500.35-14 4.14
SCE091421 Electricity services 386-8831-500.35-14 7.75
134006 9/17/2021 State of california dept of justice 529129 Analysis 010-3100-431.34-05 210.00 210.00
134007 9/17/2021 Superion, llc (formerly sungard)329941 Asp maint svc oct 2021 010-2500-425.34-05 4,830.84 4,830.84
134008 9/17/2021 The altum group 6803 Proj mgmt development rvw 065-0000-211.21-02 1,251.50 11,219.50
6813 Proj mgmt development rvw 065-0000-211.21-02 1,557.00
3.A.3.a
Packet Pg. 42 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 30
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
134008 9/17/2021 The altum group 6814 Proj mgmt development rvw 065-0000-211.21-02 3,154.00 11,219.50
6815 Proj mgmt development rvw 065-0000-211.21-02 2,377.00
6793 Inhouse temp plnning asst 011-1700-417.30-90 2,880.00
134009 9/17/2021 United healthcare ins co.,inc(hmo)0033142650 October 2021 premium 085-0000-202.21-39 48,713.22 53,372.47
0033142650 October 2021 premium 010-2500-425.11-18 4,659.25
134010 9/17/2021 Villarroel, juan VILLAROEL090821Reimburse safety vest 010-4150-410.21-35 23.69 23.69
134011 9/17/2021 Voyager fleet systems, inc.8691587092135 Fleet fuel 055-4170-450.21-70 188.95 2,065.24
8691587092135 Fleet fuel 050-9000-450.21-70 534.38
8691587092135 Fleet fuel 010-4150-410.21-70 320.17
8691587092135 Fleet fuel 010-4140-410.21-70 768.99
8691587092135 Fleet fuel 024-3100-431.21-70 252.75
134012 9/17/2021 Western extrication specialists,inc 1560 Extrication equipment 034-3200-431.40-45 41,717.93 41,717.93
134013 9/17/2021 Windstream (formerly paetec)74061026 Telephone service 010-3100-431.35-16 1,291.60 1,291.60
134014 9/17/2021 Zions bank ZION090221 Water loan payment 050-8800-450.60-10 4,964.07 9,007.16
ZION090221 Water loan payment 050-8800-450.60-15 4,043.09
134015 9/24/2021 Andy gump, inc.INV849477 Fence rental 010-9600-960.34-05 92.92 92.92
134016 9/24/2021 Appleone employment services 01-6043391 Admin services 010-1110-411.10-04 928.16 928.16
134017 9/24/2021 Aramark uniform service 588000262662 Floor mats 050-1400-414.34-05 17.18 632.76
588000262662 Floor mats 010-4200-410.34-05 29.07
588000262660 Uniforms 010-7101-410.21-35 9.02
588000262660 Uniforms 010-7100-410.21-35 48.27
588000281015 Uniforms 010-4150-410.21-35 36.08
588000269527 Uniforms 010-7101-410.21-35 9.02
588000269527 Uniforms 010-7100-410.21-35 47.37
588000269528 Floor mats 050-1400-414.34-05 17.18
588000269528 Floor mats 010-4200-410.34-05 29.07
588000269532 Uniforms 010-4150-410.21-35 18.03
588000269532 Uniforms 055-4170-450.21-35 24.68
588000269532 Uniforms 010-4200-410.21-35 11.16
3.A.3.a
Packet Pg. 43 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 31
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
134017 9/24/2021 Aramark uniform service 588000269532 Uniforms 010-4150-410.21-35 9.01 632.76
588000269532 Uniforms 050-9000-450.21-35 59.04
588000275215 Uniforms 010-4150-410.21-35 92.80
588000262689 Uniforms 010-4140-410.21-35 18.02
588000262689 Uniforms 010-4200-410.21-35 11.16
588000262689 Uniforms 055-4170-450.21-35 41.79
588000262689 Uniforms 050-9000-450.21-35 104.81
134018 9/24/2021 Avalos, perla AVALOS092021 Reimburse h/d/v expense 010-2500-425.11-90 434.10 434.10
134019 9/24/2021 B & w pipe & supply 170073 Shop supplies 365-8831-500.34-05 8.71 68.85
170045 Shop supplies 050-9000-450.21-12 60.14
134020 9/24/2021 Babcock laboratories, inc.CI11236-0278 5 coliforms 050-9000-450.30-90 80.00 270.00
CI11458-0278 5coliforms 050-9000-450.30-90 80.00
CI10211-0278 5coliforms 050-9000-450.30-90 80.00
CI10799-0278 1 general phys analysis 050-9000-450.30-90 30.00
134021 9/24/2021 Bank of america business card BOA 092021 Amazon 010-4200-410.21-10 167.48 266.73
BOA 092021 Amazon 010-4200-410.34-05 79.40
BOA 092021 Amazon 010-2500-425.33-10 19.85
134022 9/24/2021 Bank of america business card BOA 092021 Calbo 011-3300-431.31-20 1,190.00 3,836.77
BOA 092021 Calbo 011-3300-431.31-20 195.00
BOA 092021 Calbo 011-3300-431.31-20 130.00
BOA 092021 Mmasc 010-3320-431.30-90 40.80
BOA 092021 Mmasc 011-1700-417.31-20 39.60
BOA 092021 Mmasc 011-3300-431.31-20 39.60
BOA 092021 The village at squaw vly 010-3320-431.31-20 477.49
BOA 092021 Reserv for caceo seminar 010-3320-431.31-20 436.36
BOA 092021 Ca asso of code enf off 010-3320-431.31-20 350.00
BOA 092021 Ca asso of code enf off 010-3320-431.31-20 350.00
BOA 092021 Southwest a/l 010-3320-431.31-20 293.96
BOA 092021 Southwest a/l 010-3320-431.31-20 293.96
3.A.3.a
Packet Pg. 44 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 32
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
134023 9/24/2021 Bank of america business card BOA 092021 South point 050-9000-450.31-20 310.25 1,021.75
BOA 092021 South point 050-9000-450.31-20 310.25
BOA 092021 South point 050-9000-450.31-20 310.25
BOA 092021 Cwea 055-4170-450.31-20 91.00
134024 9/24/2021 Bank of america business card BOA 092021 Westin hotel & resort 011-1700-417.31-20 509.67 509.67
134025 9/24/2021 Bank of america business card BOA 092021 Mmasc 102-1400-500.31-20 150.00 1,060.62
BOA 092021 National notary assoc 010-1400-414.31-20 665.67
BOA 092021 Southwest 010-1200-412.31-20 244.95
134026 9/24/2021 Bank of america business card BOA 092021 Mmasc 010-1110-411.31-20 150.00 725.00
BOA 092021 City clerk assoc of ca 010-1110-411.30-16 200.00
BOA 092021 Best best & kreiger 010-1110-411.31-20 250.00
BOA 092021 Best best & kreiger 010-1110-411.31-20 125.00
134027 9/24/2021 Bank of america business card BOA 092021 Zoom 010-1200-412.30-90 54.99 461.24
BOA 092021 Amazon 010-2500-425.21-10 162.85
BOA 092021 Mmasc 010-1200-412.31-20 150.00
BOA 092021 Qr code generator 199-9999-425.40-01 197.64
BOA 092021 Visaprint 199-9999-425.40-01 123.90
BOA 092021 Amazon 010-9600-960.21-10 28.79
BOA 092021 Amazon 010-2500-425.21-10 57.58
BOA 092021 Amazon 199-9999-425.40-01 46.94
BOA 092021 Amazon 199-9999-425.40-01 -46.94
BOA 092021 Amazon 199-9999-425.40-01 46.94
BOA 092021 Amazon 199-9999-425.40-01 405.11
BOA 092021 Amazon 199-9999-425.40-01 -405.11
BOA 092021 Amazon 199-9999-425.40-01 405.11
BOA 092021 Amazon 199-9999-425.40-01 233.44
BOA 092021 Amazon 199-9999-425.40-01 -233.44
BOA 092021 Amazon 199-9999-425.40-01 233.44
BOA 092021 League of cal cities 010-1100-411.31-20 -525.00
3.A.3.a
Packet Pg. 45 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 33
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
134027 9/24/2021 Bank of america business card BOA 092021 League of cal cities 010-1100-411.31-20 -475.00 461.24
134028 9/24/2021 Bank of america business card BOA 092021 Amazon 017-2290-418.21-80 13.04 13.04
134029 9/24/2021 Bank of america business card BOA 092021 South point 055-4170-450.31-20 324.25 964.75
BOA 092021 South point 055-4170-450.31-20 310.25
BOA 092021 Cal asso of joint powers 010-4200-410.31-20 20.00
BOA092021 Southpoint hotel 010-4140-410.31-20 310.25
134030 9/24/2021 Bank of america business card BOA 092021 Amazon 010-1210-412.21-10 113.74 642.74
BOA 092021 Ie-shrm 010-1210-412.31-20 20.00
BOA 092021 Apa-ca chapter 011-1700-417.30-90 180.00
BOA 092021 Pihra 010-1210-412.31-20 10.00
BOA 092021 Hrc1 010-1210-412.30-16 169.00
BOA 092021 Shrm 010-1210-412.30-16 150.00
134031 9/24/2021 Bank of america business card BOA 092021 Amazon 010-3100-431.21-10 50.01 553.04
BOA 092021 Magnatag.com 010-3100-431.21-10 459.09
BOA 092021 Sam's club 024-3100-431.21-35 43.94
134032 9/24/2021 Bank of america business card BOA 092021 American airlines 010-9600-960.31-20 312.40 3,803.37
BOA 092021 Airbnb 010-9600-960.31-20 2,111.12
BOA 092021 Allianz global assistan 010-9600-960.31-20 26.85
BOA 092021 Int'l econo develp coun 010-9600-960.31-20 858.00
BOA 092021 Icsc 010-9600-960.31-20 495.00
134033 9/24/2021 Bank of america business card BOA 092021 Oamr 011-1700-417.31-20 625.00 1,315.86
BOA 092021 Westin 011-1700-417.31-20 509.67
BOA 092021 Alaska airlines 011-1700-417.31-20 141.19
BOA 092021 Association enviro prof 011-1700-417.31-20 40.00
134034 9/24/2021 Bank of america business card BOA 092021 Zoom 010-1200-412.31-20 14.99 149.99
BOA 092021 Constant contact 010-1200-412.30-90 67.50
BOA 092021 Constant contact 010-9600-960.36-15 67.50
134035 9/24/2021 Bank of america business card BOA 092021 The home depot 010-3100-431.21-80 278.58 781.86
BOA 092021 Sams club 010-3100-431.21-10 503.28
3.A.3.a
Packet Pg. 46 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 34
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
134036 9/24/2021 Ced - san jacinto, inc.0954-1003343 Pw supplies 010-4150-410.34-05 4,133.04 4,133.04
134037 9/24/2021 Cellhire usa llc 2975051 Equipment rental 010-3130-431.21-18 48.11 96.22
2975052 Equipment rental 010-3130-431.21-18 48.11
134038 9/24/2021 Chambers group 35296 Professional personnel 011-1700-417.30-90 13,104.00 13,104.00
134039 9/24/2021 Crafco inc 9402553452 Hp asphalt bulk 050-9000-450.21-12 1,354.61 1,354.61
134040 9/24/2021 Crossflow distributing, inc.723B-091521 Office supplies 010-2500-425.21-10 40.50 78.50
723A-091521 Office supplies 010-3100-431.21-10 38.00
134041 9/24/2021 Cwea 429619 Cwea assoc membership 050-9000-450.31-20 192.00 192.00
134042 9/24/2021 D.m.c. tree care, inc 1955 Clean-up channel 025-7252-410.34-05 8,275.00 27,775.00
1956 Emergency clean up 025-7252-410.34-05 3,400.00
1962 Katrina - zone 17 317-8831-500.34-05 700.00
1964 Esplanade channel cleanup 025-7252-410.34-05 14,900.00
1963 Hewitt/evans park 025-7252-410.34-05 500.00
134043 9/24/2021 Espinosa, cynthia ESPINOSA092021Reimburse h/d/v expense 010-2500-425.11-90 120.00 170.40
ESPINOSA091621Reimbursement 010-1200-412.31-15 50.40
134044 9/24/2021 Ewing incorporation 15077297 Pw supplies 010-7100-410.21-12 263.97 6,240.27
15032910 Pw supplies 010-7100-410.21-12 432.36
15116243 Upgrade zone 49 349-8831-500.34-05 5,382.23
15116323 Pw viv box 010-7100-410.21-12 161.71
134045 9/24/2021 Executive image landscape & maint563 Valve check 025-7100-410.34-05 282.00 390.00
563 Valve check 025-7250-410.34-05 108.00
134046 9/24/2021 Figueroa, david FIGUEROA092021Reimburse h/d/v expense 010-2500-425.11-90 50.00 50.00
134047 9/24/2021 Frontier communications FRONTIER092021Fire alarm - city hall 010-2500-425.35-16 116.95 234.17
FRONTIER092021Bath well station alarm 050-9000-450.35-16 58.61
FRONTIER092021Grand well station alarm 050-9000-450.35-16 58.61
134048 9/24/2021 Gha technologies,inc.101158092 Adobe creative cloud svs 010-1200-412.30-90 716.00 2,228.00
101157519 Adobe acrobat pro dc 017-2290-418.34-05 1,512.00
134049 9/24/2021 Golden bell products 17607 Lift station degreaser 055-4170-450.21-12 2,111.90 2,111.90
3.A.3.a
Packet Pg. 47 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 35
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
134050 9/24/2021 Hasa inc 777387 Pesticide 050-9000-450.21-12 251.56 3,424.35
775379 Pesticide 050-9000-450.21-12 316.10
775380 Pesticide 050-9000-450.21-12 239.71
775378 Pesticide 050-9000-450.21-12 636.15
777386 Pesticide 050-9000-450.21-12 561.08
777385 Pesticide 050-9000-450.21-12 342.44
771215 Pesticide 050-9000-450.21-12 323.91
771214 Pesticide 050-9000-450.21-12 239.94
771216 Pesticide 050-9000-450.21-12 513.46
134051 9/24/2021 Hemet valley tool, inc.156811 Mq fuel filter 010-7101-410.21-12 8.65 8.65
134052 9/24/2021 Hinderliter, de llamas & assoc SIN011206 Contract services 010-2500-425.30-90 1,283.04 1,283.04
134053 9/24/2021 Hirsch pipe & supply co., inc.7838633 Water utilities parts 050-9000-450.33-30 44.21 59.09
7833380 Water utilities parts 050-9000-450.21-12 14.88
134054 9/24/2021 Home depot credit services 3023940 Supplies / streets 010-7100-410.21-12 198.85 1,621.28
3023940 Supplies / streets 010-7101-410.21-12 907.40
6023797 Zone 41 / chainlink fence 341-8831-500.34-05 515.03
134055 9/24/2021 Infosend inc.197000 Address updates 050-1400-414.34-05 9.00 18.00
197000 Address updates 055-1400-414.34-05 9.00
134056 9/24/2021 Inland empire landscape, inc.37019 Zone 38-anza frontage 338-8831-500.34-05 650.00 9,020.00
37000 Zone 1-sagecrest median 301-8831-500.34-05 315.00
37020 227-landscape & irrig 025-7250-410.34-05 6,175.00
36991 Zone 27 landscape 327-8831-500.34-05 131.00
36991 Zone a1 landscape 025-7100-410.34-05 60.00
36991 Zone 86 landscape 386-8831-500.34-05 60.00
36991 Zone 3 landscape 303-8831-500.34-05 70.00
36991 Zone 1 landscape 301-8831-500.34-05 21.00
36991 Zone 55 landscape 355-8831-500.34-05 35.00
36991 Zone 53 landscape 353-8831-500.34-05 37.00
36991 Zone 46 landscape 346-8831-500.34-05 100.00
3.A.3.a
Packet Pg. 48 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 36
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
134056 9/24/2021 Inland empire landscape, inc.36991 Zone 51 landscape 351-8831-500.34-05 130.00 9,020.00
36991 Zone 62 landscape 362-8831-500.34-05 14.00
36991 Zone 43 landscape 343-8831-500.34-05 512.00
36991 Zone 45 landscape 345-8831-500.34-05 710.00
134057 9/24/2021 Intrado interactive services corp 139508 Civic live 017-2290-418.34-05 5,155.50 5,155.50
134058 9/24/2021 J & m air conditioning (dba)1-20989-1 Pw supplies 010-2500-425.33-10 238.07 238.07
134059 9/24/2021 Jav electric 5706 Solar light repairs 025-7250-410.34-05 95.00 95.00
134060 9/24/2021 Jim's backflow service MEADOWVW090921BBackflow service 313-8831-500.34-05 50.00 650.00
WINDSONG090921Backflow service 025-7100-410.34-05 100.00
MEADOWVW090921ABackflow service 313-8831-500.34-05 50.00
GLACIER090921Backflow service 025-7250-410.34-05 50.00
FOXGLEN090921Backflow service 313-8831-500.34-05 50.00
COFFEEBRRY90921Backflow service 345-8831-500.34-05 50.00
BERINGER090921Backflow service 339-8831-500.34-05 50.00
WHEELBRRW090921Backflow service 327-8831-500.34-05 50.00
OVERTON090921Backflow service 343-8831-500.34-05 50.00
POLZIN090921 Backflow service 321-8831-500.34-05 50.00
ESPLANADE090921Backflow service 362-8831-500.34-05 50.00
ROBIN090921 Backflow service 346-8831-500.34-05 50.00
134061 9/24/2021 Johnson, lucy JOHNSON092021Reimburse h/d/v expense 010-2500-425.11-90 1,229.38 1,229.38
134062 9/24/2021 Joses automotive repair,inc.200 Battery replacement 050-9000-450.33-50 181.99 181.99
134063 9/24/2021 Jpw communications, llc 2194 2021 sj power labels 048-1400-414.36-10 493.75 493.75
134064 9/24/2021 Magner, tara MAGNER091421Meal per diem 010-9600-960.31-20 169.00 169.00
134065 9/24/2021 Martinez, ramon MARTINEZ092021Reimburse h/d/v expense 010-2500-425.11-90 20.00 20.00
134066 9/24/2021 Mccombs, julie MCCOMBS082521Meal per diem 010-3320-431.31-20 119.00 119.00
134067 9/24/2021 Nutrien ag solutions,inc(crop prod)46652216 Pesticides 010-4150-410.21-14 975.27 975.27
134068 9/24/2021 Overnight industrial supply,inc.21530 Pw supplies 010-4200-410.33-10 15.88 15.88
134069 9/24/2021 Preferred benefit insurance admin.EIA41787 Dental insurance 085-0000-202.21-32 4,244.40 4,369.60
EIA41787 Dental insurance cobra 065-0000-201.08-64 125.20
3.A.3.a
Packet Pg. 49 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 37
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
134070 9/24/2021 Quinn cat, inc.G2955901 Caterpillar model 430 050-9000-450.40-45 154,438.35 154,438.35
134071 9/24/2021 R.a.rispalje construction 447 Concrete work 010-4150-410.34-05 2,646.00 2,646.00
134072 9/24/2021 Rightway site services, inc.289780 Pw yard rentals 010-4200-410.34-05 401.25 401.25
134073 9/24/2021 Riverside county assessor-clerk-CLERK082721 Inv 21-373175 065-0000-211.21-02 50.00 300.00
CLERK082721 Inv 21-374432 065-0000-211.21-02 50.00
CLERK082721 Inv 21-403342 199-9999-425.40-01 50.00
CLERK082721 Inv 21-403345 199-9999-425.40-01 50.00
CLERK082721 Inv21-414994 065-0000-211.21-02 50.00
CLERK082721 Inv 21-414548 065-0000-211.21-01 50.00
134074 9/24/2021 Riverside, county of RIVCOFEE092121Parking vio fee collect 010-0000-304.03-35 1,025.00 1,025.00
134075 9/24/2021 Rodriguez, deborah RODRIGUEZ092021Reimburse h/d/v expense 010-2500-425.11-90 229.72 229.72
134076 9/24/2021 Romeril plumbing & hardware 17288 Water utilities supplies 050-9000-450.21-12 8.00 183.10
17288 Water utilities supplies 055-4170-450.21-12 37.93
17262 Water utilities supplies 050-9000-450.21-12 71.57
17261 Water utilities supplies 050-9000-450.21-12 55.60
17261 Water utilities supplies 055-4170-450.21-12 10.00
134077 9/24/2021 Securtec district patrol, inc.0521-SJA Parking enforcement 056-4150-410.34-05 8,147.20 9,736.64
0821-SJA-2 Parking enforcement 056-4150-410.34-05 1,589.44
134078 9/24/2021 Shaw hr consulting, inc 001101 Consulting 010-1210-412.34-05 2,600.00 2,925.00
001170 Consulting 010-1210-412.34-05 325.00
134079 9/24/2021 Southern california edison SCE092121 Electric services 010-4150-410.35-14 567.86 4,715.94
SCE092121 Electric services 010-4150-410.35-14 -0.03
SCE092121 Electric services 301-8831-500.35-14 10.96
SCE092121 Electric services 308-8831-500.35-14 4.02
SCE092121 Electric services 319-8832-500.35-14 4.50
SCE092121 Electric services 327-8831-500.35-14 5.07
SCE092121 Electric services 334-8831-500.35-14 0.57
SCE092121 Electric services 335-8831-500.35-14 0.65
SCE092121 Electric services 336-8831-500.35-14 0.75
3.A.3.a
Packet Pg. 50 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 38
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
134079 9/24/2021 Southern california edison SCE092121 Electric services 337-8831-500.35-14 0.42 4,715.94
SCE092121 Electric services 339-8831-500.35-14 0.82
SCE092121 Electric services 340-8831-500.35-14 4.02
SCE092121 Electric services 342-8831-500.35-14 0.32
SCE092121 Electric services 346-8831-500.35-14 4.02
SCE092121 Electric services 350-8831-500.35-14 5.07
SCE092121 Electric services 351-8831-500.35-14 13.06
SCE092121 Electric services 357-8831-500.35-14 4.02
SCE092121 Electric services 359-8831-500.35-14 10.96
SCE092121 Electric services 360-8831-500.35-14 4.95
SCE092121 Electric services 376-8831-500.35-14 5.07
SCE092121 Electric services 308-8831-500.35-14 9.81
SCE092121 Electric services 319-8832-500.35-14 8.16
SCE092121 Electric services 327-8831-500.35-14 8.09
SCE092121 Electric services 340-8831-500.35-14 9.81
SCE092121 Electric services 346-8831-500.35-14 9.81
SCE092121 Electric services 350-8831-500.35-14 8.09
SCE092121 Electric services 351-8831-500.35-14 27.19
SCE092121 Electric services 357-8831-500.35-14 9.81
SCE092121 Electric services 360-8831-500.35-14 7.95
SCE092121 Electric services 376-8831-500.35-14 8.09
SCE092121 Electric services 010-2500-425.35-14 3,031.78
SCE092121 Electric services 010-4150-410.35-14 126.16
SCE092121 Electric services 025-7100-410.35-14 13.71
SCE092121 Electric services 025-7260-410.35-14 71.62
SCE092121 Electric services 301-8831-500.35-14 30.85
SCE092121 Electric services 307-8831-500.35-14 65.73
SCE092121 Electric services 308-8831-500.35-14 23.85
SCE092121 Electric services 320-8831-500.35-14 30.03
3.A.3.a
Packet Pg. 51 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
Warrant Register
City of San Jacinto 09/30/2021
Page 39
Check
Number
Check Date Vendor Name Invoice Number Description Account
Number
Transaction
Amount
Check
Total
134079 9/24/2021 Southern california edison SCE092121 Electric services 326-8831-500.35-14 158.35 4,715.94
SCE092121 Electric services 329-8831-500.35-14 14.95
SCE092121 Electric services 330-8831-500.35-14 29.53
SCE092121 Electric services 345-8831-500.35-14 180.68
SCE092121 Electric services 346-8831-500.35-14 15.36
SCE092121 Electric services 359-8831-500.35-14 15.07
SCE092121 Electric services 365-8831-500.35-14 17.58
SCE092121 Electric services 376-8831-500.35-14 136.80
134080 9/24/2021 The thomsen company, inc.2021-023 Plan ck parcel#37863 199-9999-425.40-01 825.00 825.00
134081 9/24/2021 Time warner cable 0604517091121 Enterprise internet 017-2290-418.34-20 791.97 829.12
0543731091021 Pw coax 017-2290-418.34-20 37.15
134082 9/24/2021 Tyler technologies, inc 025-348428 Energov 011-1700-417.30-90 1,757.50 1,757.50
134083 9/24/2021 Usa blue book 718973 Supplies pw 050-9000-450.33-30 216.20 756.15
719328 Supplies pw 050-9000-450.33-30 441.13
728567 Supplies pw 010-4140-410.21-35 98.82
134084 9/24/2021 Villarroel, juan VILLARROEL92021Reimburse h/d/v expense 010-2500-425.11-90 75.00 75.00
134085 9/24/2021 Weathers, tim WEATHERS082521Meal per diem 010-3320-431.31-20 119.00 119.00
134086 9/24/2021 Wex health, inc 0000023829 Medical ins cobra 010-2500-425.11-18 97.06 97.06
Total Checks 2,226,800.29
3.A.3.a
Packet Pg. 52 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
CITY OF SAN JACINTO
ELECTRONIC FUNDS TRANSFER REPORT
September 1-30, 2021
DATE PAYEE AMOUNT REASON
9/1/2021 Calpers 1,400.00 GASB Reporting
9/1/2021 Calpers 87.72 Retirement
9/1/2021 Calpers 235.80 Retirement
9/1/2021 Calpers 30,562.93 Retirement
9/8/2021 Calpers 371.08 Health Premium
9/9/2021 Calpers 31,568.89 Retirement
9/14/2021 Paymentus 5,548.25 Payment Process Transaction Fees
9/20/2021 Enterprise FM 17,790.45 Monthly Vehicle Lease & Maintenance
9/23/2021 Calpers 32,309.93 Retirement
9/23/2021 Calpers 115.76 Retirement
9/23/2021 Direct Energy Business Marketing 1,037,812.32 SJ Power - Energy Purchase
9/23/2021 Exelon Generation Company, LLC 121,975.05 SJ Power - Energy Purchase
9/23/2021 Morgan Stanley Capital Group 137,416.00 SJ Power - Energy Purchase
9/23/2021 Vista Energy Storage 4,000.00 SJ Power - Energy Purchase
9/23/2021 Calpine Energy Service 104,168.20 SJ Power - Energy Purchase & Sales
Page 1
3.A.3.a
Packet Pg. 53 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
CITY OF SAN JACINTO
ELECTRONIC FUNDS TRANSFER REPORT
September 1-30, 2021
DATE PAYEE AMOUNT REASON
9/23/2021 NRG Power Marketing 77,500.00 SJ Power - Energy Purchase
9/23/2021 Gateway Energy Storage 4,000.00 SJ Power - Energy Purchase
9/23/2021 Transalta Energy Marketing, Inc 186,773.76 SJ Power - Energy Purchase
9/23/2021 California Choice Energy Authority 198,919.77 SJ Power - Energy Purchase, Sales & Admin
9/29/2021 Calpers 235.80 Retirement
1,992,791.71
Page 2
3.A.3.a
Packet Pg. 54 Attachment: Warrant Register September 30, 2021 (Warrants and Disbursements - September 2021)
October 19, 2021
TO: City Council
REQUESTED BY: Erika Gomez, Finance Director
APPROVED BY: Robert A. Johnson, City Manager
SUBJECT: Second Reading Ordinance 21-08 CFD 2003-1 (Class Leasing)
RECOMMENDATION:
Staff recommends that the City Council conduct t he second reading and adopt Ordinance 21-08;
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF SAN JACINTO LEVYING A SPECIAL TAX
WITHIN CITY OF SAN JACINTO COMMUNITY
FACILITIES DISTRICT NO. 2003-1, INCLUDING
CERTAIN ANNEXATION TERRITORY
DISCUSSION:
At their meeting of August 17, 2021, the City Council adopted Resolution 3877, declaring their
intention to annex territory commonly known as Class Leasing into Community Facilities
District 2003-1 (CFD 2003-1), based upon a petition from the property owners.
On October 5, 2021, the City Council held a public hearing and conducted the Special
Annexation Landowner Election. Upon conducting the election, one affirmative vote was
received from the property owner, and Annexation No. 61 was complete. The City Council also
introduced Ordinance 21-08 authorizing the levy of special taxes in CFD 2003-1, including the
newly annexed area. This second reading and adoption of Ordinance 21-08 is required to allow
for the levy of special taxes related to this newly annexed area in the future.
The City Council and Planning Commission have identified the need for additional funding
sources for police protection and fire protection and suppression services, especially those
services that are created by new development within the City. In response to the need for
additional funding for such services, the City Council formed CFD 2003-1 and authorized the
levy of special taxes therein.
The City Council has been utilizing CFD 2003-1 as a tool to assess new residential and non-retail
commercial and industrial development for costs associated with providing for these public
safety services.
FISCAL IMPACT:
The annexation of territory into CFD 2003-1 has a beneficial impact to the City’s budget in that
it assists in the funding of police protection and fire protection and suppression services. The
special tax provides additional funding for selected increased public service costs within the
3.A.4
Packet Pg. 55
territory. As applicable, special taxes are collected and increased annually based on the
percentage change in the Consumer Price Index, with a maximum annual increase of six percent
(6%) and a minimum annual increase of two percent (2%) per fiscal year thereafter.
ATTACHMENTS:
Ordinance 21-08 - Class Leasing Annex 61
CFD 2003-1 Annex 61 - Staff Report 10-05-21
3.A.4
Packet Pg. 56
ORDINANCE NO. 21-08
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE )
CITY OF SAN JACINTO )
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF SAN JACINTO LEVYING A SPECIAL TAX WITHIN
CITY OF SAN JACINTO COMMUNITY FACILITIES
DISTRICT NO. 2003-1, INCLUDING CERTAIN
ANNEXATION TERRITORY
City of San Jacinto
Community Facilities District No. 2003-1
Annexation No. 61
WHEREAS, the City of San Jacinto (the “City”) has conducted proceedings
pursuant to the Mello-Roos Community Facilities Act, Chapter 2.5 of Part 1 of Division 2
of Title 5, commencing with Section 53311, of the California Government Code (the “Act”)
to establish “City of San Jacinto Community Facilities District No. 2003-1” (the “CFD”) for
the purpose of financing certain municipal services (the “Services) as provided in the Act;
and
WHEREAS, the City has conducted proceedings to annex territory into the CFD and, in
connection therewith, approved supplements to the Original Rate and Method (as
supplemented, the “Rate and Method”);
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SAN
JACINTO as follows:
SECTION 1: By the passage of this Ordinance, pursuant to the Act, the Council hereby
authorizes and levies the Special Tax within the CFD, including all territory annexed into
the CFD prior to the date hereof , at the rate and in accordance with method set forth in
the Rate and Method, which rate and method are by this reference incorporated herein.
The Special Tax has previously been levied in the original territory of the CFD beginning
in fiscal year 2004-05 and the Special Tax is hereby levied commencing in fiscal year
2022-23 in the territory annexed to the CFD subsequent to formation of the CFD, and in
each fiscal year thereafter to pay for the Services for the CFD and all costs of
administering the CFD.
The City Council hereby ratifies the levy of special taxes within the CFD pursuant to the
Act, at the rate and in accordance with the Rate and Method, in fiscal years 2004-05
through 2021-22.
3.A.4.a
Packet Pg. 57 Attachment: Ordinance 21-08 - Class Leasing Annex 61 (Second Reading Ordinance 21-08 CFD 2003-1 (Class Leasing))
2
SECTION 2: The City Manager or designee, or an employee or consultant of the City, is
hereby authorized and directed each fiscal year to determine the specific Special Tax to
be levied for the next ensuing fiscal year for each parcel of real property within the CFD,
including all territory annexed to the CFD prior to the date hereof , in the manner and as
provided in the Rate and Method.
SECTION 3: Exemptions from the levy of the Special Tax shall be as provided in the
Resolution of Formation, the Rate and Method and the applicable provisions of the Act.
In no event shall the Special Tax be levied on any parcel within the CFD in excess of the
maximum Special Tax specified in the Rate and Method.
SECTION 4: All of the collections of the Special Tax shall be used as provided in the Act
and in the Resolution of Formation, including, but not limited to, the payment of costs of
the Services, the payment of the costs of the City in administering the CFD, and the costs
of collecting and administering the Special Tax.
SECTION 5: The Special Tax shall be collected in the same manner as ordinary ad
valorem taxes are collected and shall have the same lien priority, and be subject to the
same penalties and the same procedure and sale in cases of delinquency as provided for
ad valorem taxes; provided, however, that the Council may provide for other appropriate
methods of collection by resolution(s) of the Council. The City Manager of the City (or the
City Manager’s designee) is hereby authorized and directed to provide all necessary
information to the auditor/tax collector of the County of Riverside in order to effect proper
billing and collection of the Special Tax, so that the Special Tax shall be included on the
secured property tax roll of the County of Riverside for fiscal year 2022-23 and for each
fiscal year thereafter, as set forth above, until no longer required to pay for the Services
or until otherwise terminated by the City.
SECTION 6: If for any reason any portion of this Ordinance is found to be invalid, or if the
Special Tax is found inapplicable to any particular parcel within the CFD, including all
territory annexed to the CFD prior to the date hereof, by a court of competent jurisdiction,
the balance of this Ordinance and the application of the Special Tax to the remaining
parcels within the CFD, including all territory annexed to the CFD prior to the date hereof,
shall not be affected.
SECTION 7: The Mayor shall sign this Ordinance and the City Clerk shall cause the same
to be published immediately after its passage at least once in a newspaper of general
circulation circulated in the City.
SECTION 8: This Ordinance shall become effective (30) days following its passage and
adoption and shall be published once within fifteen (15) days upon passage and adoption
in a newspaper of general circulation in the City of San Jacinto, County of Riverside.
3.A.4.a
Packet Pg. 58 Attachment: Ordinance 21-08 - Class Leasing Annex 61 (Second Reading Ordinance 21-08 CFD 2003-1 (Class Leasing))
3
PASSED, APPROVED, and ADOPTED this 19TH day of October, 2021.
AYES:
NAYS:
ABSENT:
ABSTAIN:
CITY OF SAN JACINTO:
_______________________________
Alonso Ledezma, Mayor
ATTEST:
__________________________
Julia Espinoza, Deputy City Clerk
APPROVED AS TO FORM:
BEST BEST & KRIEGER, LLP
______________________________
Michael J. Maurer, City Attorney
3.A.4.a
Packet Pg. 59 Attachment: Ordinance 21-08 - Class Leasing Annex 61 (Second Reading Ordinance 21-08 CFD 2003-1 (Class Leasing))
4
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF SAN JACINTO )
CERTIFICATION
I, Julia Espinoza, Deputy City Clerk of the City of San Jacinto, DO HEREBY
CERTIFY that the foregoing Ordinance No. 21-087 was regularly passed, approved, and
adopted by the Regular Meeting of the San Jaci nto City Council held on the 14th of
October, 2021:
AYES:
NAYS:
ABSENT:
ABSTAIN:
WITNESS MY HAND AND OFFICIAL SEAL the 19th day of October, 2021.
________________________________
Julia Espinoza, Deputy City Clerk
3.A.4.a
Packet Pg. 60 Attachment: Ordinance 21-08 - Class Leasing Annex 61 (Second Reading Ordinance 21-08 CFD 2003-1 (Class Leasing))
October 5, 2021
TO: The Honorable Mayor and Members of the City Council
REQUESTED BY: Erika Gomez, Finance Director
APPROVED BY: Robert A. Johnson, City Manager
SUBJECT: Annexation of Territory into Community Facilities District 2003-1
(CFD 2003-1), Authorizing the Levy of Special Taxes, Submitting
the Levy of Special Tax to the Qualified Electors, Declaring the
Results of the Election, and Authorizing the Levy of Special Taxes
for Annexation No. 61
RECOMMENDATION:
Staff recommends that the City Council:
1. HOLD the Public Hearing related to the Annexation of Territory into CFD 2003-1.
2. ADOPT Resolution 3885, authorizing the annexation of territory to CFD 2003-1
and the levy of a Special Tax, and submitting the levy of Special Tax to the
Qualified Electors.
3. CALL upon the City Clerk to conduct the Special Annexation Landowner
Election.
4. ADOPT Resolution 3886, declaring the results of a Special Annexation
Landowner Election and directing the recording of an amended Notice of Special
Tax Lien.
5. INTRODUCE Ordinance No. 21-08 for a first reading and levying a Special Tax
within CFD 2003-1, including Annexation No. 61.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO
LEVYING A SPECIAL TAX WITHIN CITY OF SAN JACINTO COMMUNITY
FACILITIES DISTRICT NO. 2003-1, INCLUDING CERTAIN ANNEXATION
TERRITORY
DISCUSSION:
The City Council and Planning Commission have identified the need for additional
funding sources for police protection and fire protection and suppression services,
especially those services that are created by new development within the City. In
response to the need for additional funding for such services, the City Council formed
CFD 2003-1 and authorized the levy of special taxes therein.
The City Council has been utilizing CFD 2003-1 as a tool to assess new residential and
non-retail commercial and industrial development for costs associated with providing for
these public safety services. Based upon a petition from the property owner(s), the City
Council declared its intention to annex this territory, commonly known as Class Leasing,
3.A.4.b
Packet Pg. 61 Attachment: CFD 2003-1 Annex 61 - Staff Report 10-05-21 (Second Reading Ordinance 21-08 CFD 2003-1 (Class Leasing))
located at 1600 S Juanita Street, into CFD 2003-1 by adopting Resolution 3877 at their
meeting of August 17, 2021, which also established the Public Hearing date to tonight.
The City Clerk has received the ballots from the property owner(s) necessary to declare
the results of the Special Election.
FISCAL IMPACT:
The annexation of territory into CFD 2003-1 has a beneficial impact to the City’s budget
in that it assists in the funding of police protection and fire protection and suppression
services. The special tax provides additional funding for selected increased public
service costs within the territory. The special tax increases annually based on the
percentage change in the Consumer Price Index, with a maximum annual increase of
six percent (6%), and a minimum annual increase of two percent (2%) per fiscal year
thereafter.
ATTACHMENTS:
Resolution 3885
Resolution 3886
Ordinance 21-08
3.A.4.b
Packet Pg. 62 Attachment: CFD 2003-1 Annex 61 - Staff Report 10-05-21 (Second Reading Ordinance 21-08 CFD 2003-1 (Class Leasing))
October 19, 2021
TO: City Council
REQUESTED BY: Erika Gomez, Finance Director
APPROVED BY: Robert A. Johnson, City Manager
SUBJECT: Second Reading Ordinance 21-07 CFD 2020-1 (Class Leasing)
RECOMMENDATION:
Staff recommends that the City Council conduct the 2nd reading and approve Ordinance 21-07,
Authorizing the Levy of Special Taxes for Community Facilities District No. 2020-1.
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SAN JACINTO AUTHORIZING THE LEVY OF SPECIAL
TAXES IN A COMMUNITY FACILITIES DISTRICT,
INCLUDING CERTAIN ANNEXATION TERRITORY
IDENTIFIED AS ANNEXATION NO. 3 (TAX ZONE NO. 4),
INTO SAN JACINTO COMMUNITY FACILITIES
DISTRICT
DISCUSSION:
At their meeting of October 5, 2021, the City Council approved, with a vote of 4 -0, the
introduction of Ordinance 21-07, Authorizing the Levy of Special Taxes.
Following the successful formation of CFD No. 2020-1, the annual levy provides the funding
necessary to maintain certain improvements within the territory. The territory considered for
annexation into the CFD, Tax Zone No. 4, is Class Leasing, located at 1600 S Juanita Street.
The initial special tax rate is $530.20 per acre, which will increase annually by the change in CPI
up to a maximum of 5%.
FISCAL IMPACT:
Approval of Ordinance 21-07 would authorize the City to levy the special taxes for CFD No.
2020-1, providing dedicated funding for maintenance and administrative services for the district.
If approved, there would be no impact to the General Fund. Failure to approve Ordinance 21-07
would result in the inability to collect the annual special taxes, and the maintenance and service
costs would have to be subsidized from the City’s General Fund.
ATTACHMENTS:
Ordinance No. 21-07 CFD 2020-1
Public Hearing - Staff Report 10-05-21
3.A.5
Packet Pg. 63
24438.02015\34201212.1
1
ORDINANCE NO. 21-07
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SAN JACINTO AUTHORIZING THE LEVY OF SPECIAL
TAXES IN A COMMUNITY FACILITIES DISTRICT,
INCLUDING CERTAIN ANNEXATION TERRITORY
IDENTIFIED AS ANNEXATION NO. 3 (TAX ZONE NO. 4),
INTO SAN JACINTO COMMUNITY FACILITIES DISTRICT
NO. 2020-1
A. Recital
WHEREAS, the City Council (the “City Council”) of the City of San Jacinto (the
“City”) has established San Jacinto Community Facilities District No. 2020-1, County of
Riverside, State of California (the “District”) for the purpose of levying special taxes on
parcels of taxable property therein for the purpose of providing certain services which
are necessary to meet increased demands placed upon the City as a result of the
development of said real property; and
WHEREAS, the rate and method of apportionment of special tax for the District is
set forth in Exhibit “C” to the City Council Resolution No. 3878, which was adopted on
August 17, 2021; and
WHEREAS the City has conducted proceedings to annex territory into the District
and, with respect to the proceedings, following an election of the qualified electors in the
territory proposed for the annexation (the “Annexation Territory”), the City Council, on
October 5, 2021, adopted a Resolution which declared the results of the special election
and determined that the territory proposed to be annexed is added to and part of the
District.
B. Ordinance
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN JACINTO,
CALIFORNIA, ACTING IN ITS CAPACITY AS THE LEGISLATIVE BODY OF
COMMUNITY FACILITIES DISTRICT NO. 2020-1, DOES HEREBY ORDAIN AS
FOLLOWS:
Section 1. The foregoing recitals are true and correct.
Section 2. By the passage of this Ordinance, the City Council hereby
authorizes and levies the special tax within the District, including the Annexation
Territory, pursuant to the Community Facilities District Law, at the rate and in
accordance with the rate and method of apportionment of special tax set forth in
Resolution No. 3878, which rate and method is by this reference incorporated herein.
The special tax has previously been levied in the original territory of the District
beginning in Fiscal Year 2020 pursuant to Ordinance No. 20-08 passed and adopted by
3.A.5.a
Packet Pg. 64 Attachment: Ordinance No. 21-07 CFD 2020-1 (Second Reading Ordinance 21-07 CFD 2020-1 (Class Leasing))
24438.02015\34201212.1
2
the City Council on July 7, 2020, and the special tax is hereby levied commencing in
Fiscal Year 2022 in the District, including the Annexation Territory identified as
Annexation No. 3 (Tax Zone No. 4), and in each fiscal year thereafter to pay for the
services for the District and the costs of administering the District.
Section 3. The City Manager of the City or designee or employee or
consultant of the City is hereby authorized and directed eac h fiscal year to determine
the specific special tax to be levied for the next ensuing fiscal year for each parcel of
real property within the District, including the Annexation Territory, in the manner and as
provided in Resolution No. 3878.
Section 4. Exemptions from the levy of the special tax shall be as provided in
Resolution No. 3878 and the applicable provisions of the Community Facilities District
Law. In no event shall the special tax be levied on any parcel within the District in
excess of the maximum special tax specified in Resolution No. 3878.
Section 5. All of the collections of the special tax shall be used as provided in
the Community Facilities District Law and in Resolution No. 3878, including, but not
limited to, the payment of the costs of the services, the payment of the costs of the City
in administering the District, and the costs of collecting and administering the special
tax.
Section 6. The special tax shall be collected in the same manner and at the
same time as ordinary ad valorem taxes are collected and shall have the same lien
priority, and be subject to the same penalties and the same procedure and sale in cases
of delinquency as provided for ad valorem taxes; provided, however, that the District
may collect Special Taxes at a different time or in a different manner if necessary to
meet its financial obligations. The City Manager of the City, or his designee, is hereby
authorized and directed to provide all necessary information to the auditor/tax collector
of the County of Riverside in order to effect proper billing and collection of the special
tax, so that the special tax shall be included on the secured property tax roll of the
County of Riverside for Fiscal Year 2022 and for each fiscal year thereafter until no
longer required to pay for the Services or until otherwise terminated by the City.
Section 7. If for any reason any portion of this Ordinance is found to be invalid,
or if the special tax is found inapplicable to any particular parcel within the D istrict,
including the Annexation Territory, by a court of competent jurisdiction, the balance of
this Ordinance and the application of the special tax to the remaining parcels within the
District, including the Annexation Territory, shall not be affected.
Section 8. The Mayor shall sign this Ordinance and the City Clerk shall cause
the same, or a summary of it, to be published immediately after its passage at least
once in a newspaper of general circulation for the City.
Section 9. This Ordinance shall take effect 30 days from the date of final
passage.
3.A.5.a
Packet Pg. 65 Attachment: Ordinance No. 21-07 CFD 2020-1 (Second Reading Ordinance 21-07 CFD 2020-1 (Class Leasing))
24438.02015\34201212.1
3
PASSED, APPROVED, and ADOPTED this19TH day of October, 2021.
AYES:
NAYS:
ABSENT:
ABSTAIN:
CITY OF SAN JACINTO
_______________________________
Alonso Ledezma, Mayor
ATTEST:
__________________________
Julia Espinoza, Deputy City Clerk
APPROVED AS TO FORM:
BEST BEST & KRIEGER, LLP
______________________________
Michael J. Maurer, City Attorney
3.A.5.a
Packet Pg. 66 Attachment: Ordinance No. 21-07 CFD 2020-1 (Second Reading Ordinance 21-07 CFD 2020-1 (Class Leasing))
24438.02015\34201212.1
4
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF SAN JACINTO )
CERTIFICATION
I, Julia Espinoza, Deputy City Clerk of the City of San Jacinto, DO HEREBY
CERTIFY that the foregoing Ordinance No. 21-07 was regularly passed, approved, and
adopted by the Regular Meeting of the San Jacinto City Council held on the 19th of
October, 2021:
AYES:
NAYS:
ABSENT:
ABSTAIN:
WITNESS MY HAND AND OFFICIAL SEAL the 19th day of October, 2021.
________________________________
Julia Espinoza, Deputy City Clerk
3.A.5.a
Packet Pg. 67 Attachment: Ordinance No. 21-07 CFD 2020-1 (Second Reading Ordinance 21-07 CFD 2020-1 (Class Leasing))
AGENDA ITEM _____
October 5, 2021
TO: The Honorable Mayor and Members of the City Council
FROM: Erika Gomez, Finance Director
SUBJECT: Annexation of Territory commonly known as Class Leasing into Community
Facilities District No. 2020-1, Submitting the Levy of Special Tax to the
Qualified Electors, Declaring Results of the Election, and Authorizing the
Levy of Special Taxes for Annexation No. 3
RECOMMENDATION
Staff recommends that the City Council:
1. HOLD the Public Hearing related to the Annexation of Territory into CFD 2020-1.
2. ADOPT Resolution 3883, authorizing the annexation of territory into CFD 2020-1
and the levy of a Special Tax, and submitting the levy of Special Tax to the
Qualified Electors.
3. CALL upon the City Clerk to conduct the Special Annexation Landowner Election.
4. ADOPT Resolution 3884, declaring the results of a Special Annexation Landowner
Election and directing the recording of an amended Notice of Special Tax Lien.
5. INTRODUCE Ordinance 21-07, levying a Special Tax within CFD 2020-1,
including Annexation No. 3, for a first reading.
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SAN JACINTO AUTHORIZING THE LEVY OF SPECIAL
TAXES IN A COMMUNITY FACILITIES DISTRICT,
INCLUDING CERTAIN ANNEXATION TERRITORY
IDENTIFIED AS ANNEXATION NO 3 (TAX ZONE 4), INTO
SAN JACINTO COMMUNITY FACILITIES DISTRICT NO.
2020-1
DISCUSSION
The City Council and Planning Commission have identified the need for a financing
mechanism for maintenance and services on improvements related to new development
within the City. In response to the need for additional funding for such maintenance and
services, the City Council formed Community Facilities District 2020-1 (the "CFD”) and
approved the levy of special taxes therein. The CFD provides funding for services
including, but not limited to, the maintenance of landscaped areas, parkways, and median
improvements throughout the CFD, and the maintenance and servicing of streetlights,
traffic signals, and appurtenant facilities (the “Services”). The Rate and Method of
Apportionment (“RMA”) of the CFD defines multiple types of property that may be levied
3.A.5.b
Packet Pg. 68 Attachment: Public Hearing - Staff Report 10-05-21 (Second Reading Ordinance 21-07 CFD 2020-1 (Class Leasing))
a special tax and utilizes tax zones to allow future development to annex to the CFD
rather than forming a new CFD for each new development. The RMA also defines a
Contingent Special Tax which would be levied only if the developer failed to perform
landscape maintenance to the City’s standards.
The City will utilize the CFD as a tool to tax new development for the direct costs
associated with the Services. The use of the CFD provides additional funds to mitigate
the added cost of providing the Services to new development. Based upon a petition from
the property owner, the City Council declared its intention to annex this territory,
commonly known as Class Leasing, located at 1600 S Juanita Street, into CFD 2020-1
by adopting Resolution 3878 at their meeting of August 17, 2021, which also established
the Public Hearing date tonight.
FISCAL IMPACT:
The annexation of territory into the CFD has a beneficial impact on the City's budget in
that, upon implementation of the proposed annexation, it would assist in funding the
Services. The CFD special tax will be levied on property within the annexed territory to
provide additional funding for the Services within the annexed territory. This project will
not be levied the Contingent Special Tax unless the developer fails to perform the
landscape maintenance to the City’s standards. Both components of the special tax would
increase annually by a factor equal to the annual change in the April-to-April Riverside-
San Bernardino-Ontario CPI-U Index up to a maximum factor of 5%.
ATTACHMENTS:
RESOLUTION NO. 3883
RESOLUTION NO. 3884
ORDINANCE NO. 21-07
3.A.5.b
Packet Pg. 69 Attachment: Public Hearing - Staff Report 10-05-21 (Second Reading Ordinance 21-07 CFD 2020-1 (Class Leasing))
October 19, 2021
TO: City Council
REQUESTED BY: Tom Prill, Deputy City Manager
APPROVED BY: Robert A. Johnson, City Manager
SUBJECT: Long-Term Resource Adequacy Agreement with Calpine Energy Services,
L.P.
RECOMMENDATION:
Staff recommends that the City Council approve California Choice Energy Authority entering
into a long-term resource adequacy agreement with Calpine Energy Services, L.P. on behalf of
San Jacinto Power.
BACKGROUND:
On December 6, 2016, City Council adopted Ordinance No. 16 -12, Establishing the San Jacinto
Community Choice Aggregation (CCA) Program, San Jacinto Power (SJP). SJP began serving
customers in April 2018. As a CCA, SJP is required to meet certain state-mandated obligations,
including those required by the California Public Utilities Commission (CPUC) Resource
Adequacy (R.A.) Program.
Under its R.A. Program, the CPUC requires load-serving entities, including CCAs, to
demonstrate in both annual and monthly filings that they have procured forward capacity
commitments of no less than 115% of their monthly peak demand. These requirements are
intended to secure sufficient commitments from actual, physical generating resources to ensure
electrical system reliability.
In order to meet this requirement, California Choice Energy Authority (CalChoice), on behalf of
SJP and its other member agencies, has been engaged in contract negotiations for both offers
through the RFO process as well as through other bilateral opportunities. For one such R .A.
contracting opportunity, CalChoice and its legal and technical team have negotiated and finalized
commercial contract terms on behalf of its member agencies with Calpine Energy Services, L.P.
(Calpine) for a product that will demonstrate compliance with the CPUC’s R.A. Program.
As a condition of the agreement, Calpine recognizes and accepts the secured deposit account in
the name of SJP as credit and collateral, and no other security or credit backing by the city will
be required.
Certain information contained within the agreement is market sensitive and, as such, is protected
by the Cost Confidentiality Policy and has therefore been redacted.
FISCAL IMPACT:
3.A.6
Packet Pg. 70
$443,250 over a period of 9 years, beginning in July 2022. There will be sufficient revenues
generated to cover operating expenses, including power procurement and fund reserves, to
provide financial and rate stability to the program.
ATTACHMENTS:
CalChoice-CES Long Term RA (2022-2030)_San Jacinto_Final_Redacted
3.A.6
Packet Pg. 71
Calpine Deal:
1
MASTER POWER PURCHASE AND SALE AGREEMENT
CONFIRMATION LETTER
BETWEEN
CALPINE ENERGY SERVICES, L.P.
AND
CALIFORNIA CHOICE ENERGY AUTHORITY
This confirmation letter (“Confirmation”) confirms the Transaction between Calpine Energy Services, L.P.,
a Delaware limited partnership (“Seller”), and California Choice Energy Authority, a California joint
powers authority (“CalChoice” or “Buyer”), each individually a “Party” and together the “Parties”, dated as
of October __, 2021 (the “Confirmation Effective Date”), in which Seller agrees to provide to Buyer the right
to the Product, as such term is defined in Article 3 of this Confirmation. This Transaction is governed by
the Edison Electric Institute Master Power Purchase and Sale Agreement between the Parties, and that
certain Cover Sheet, effective as of October 29, 2018, along with any annexes and amendments thereto
(collectively, the “Master Agreement”). Pursuant to the Master Agreement, the Transaction reflected by
this Confirmation is being entered into on behalf of, and has been allocated to, the City of San Jacinto
(“Member”). The Master Agreement and this Confirmation shall be collectively referred to herein as the
“Agreement”. Capitalized terms used but not otherwise defined in this Confirmation have the meanings
ascribed to them in the Master Agreement or the Tariff (as defined herein).
1.
DEFINITIONS
1.1 “Alternate Capacity” means any replacement Product which Seller has elected to provide to Buyer
in accordance with the terms of Section 4.5.
1.2 “Annual Supply Plan” has the meaning set forth in the Tariff.
1.3 “Applicable Laws” means any law, rule, regulation, order, decision, judgment, or other legal or
regulatory determination by any Governmental Body having jurisdiction over one or both Parties or
this Transaction, including without limitation, the Tariff.
1.4 “Availability Incentive Payments” has the meaning set forth in the Tariff.
1.5 “Availability Standards” shall mean Availability Standards as defined in Section 40.9 of the Tariff or
otherwise applicable to CAISO.
1.6 “Buyer” has the meaning specified in the introductory paragraph hereof.
1.7 “CAISO” means the California Independent System Operator or its successor.
1.8 “Capacity Replacement Price” means (a) the price actually paid for any Replacement Capacity
purchased by Buyer pursuant to Section 4.7 hereof, plus costs reasonably incurred by Buyer in
purchasing such Replacement Capacity, or (b) absent a purchase of any Replacement Capacity,
the market price for such Designated RA Capacity not provided at the Delivery Point. The Buyer
shall determine such market prices in a commercially reasonable manner. For purposes of the
definition of Section 1.51 of the Master Agreement, “Capacity Replacement Price” shall be deemed
to be the “Replacement Price.”
1.9 “CIRA Tool” means the CAISO Customer Interface for Resource Adequacy application, or its
successor platform.
1.10 “Compliance Showings” means the Flexible RAR Showings, LAR Showings, and RAR Showings,
as applicable to the Product.
3.A.6.a
Packet Pg. 72 Attachment: CalChoice-CES Long Term RA (2022-2030)_San Jacinto_Final_Redacted (Long-Term Resource Adequacy Agreement with Calpine
Calpine Deal:
2
1.11 “Confirmation” has the meaning specified in the introductory paragraph hereof.
1.12 “Confirmation Effective Date” has the meaning specified in the introductory paragraph hereof.
1.13 “Contingent Firm RA Product” has the meaning specified in Section 3.4 hereof.
1.14 “Contract Price” means, for any Monthly Delivery Period, the price specified under the RA Capacity
Price Table in Section 4.9.
1.15 “Contract Quantity” means, with respect to any particular Showing Month of the Delivery Period,
the amount of Product (in MWs) set forth in the “Contract Quantity (MWs)” table in Section 4.3
which Seller has agreed to provide to Buyer from the Unit for such Showing Month.
1.16 “Control Area” has the meaning set forth in the Tariff.
1.17 “CPUC Decisions” means CPUC Decisions 04-01-050, 04-10-035, 05-10-042, 06-06-064, 06-07-
031, 07-06-029, 08-06-031, 09-06-028, 10-06-036, 11-06-022, 12-06-025, 13-06-024, 14-06-050,
15-06-063, 16-06-045, 17-06-027, 19-02-022 and 19-06-026, and subsequent decisions related to
resource adequacy issued from time to time by the CPUC.
1.18 “CPUC Filing Guide” means the annual document issued by the CPUC which sets forth the
guidelines, requirements and instructions for LSE’s to demonstrate compliance with the CPUC’s
resource adequacy program.
1.19 “Delivery Period” has the meaning specified in Section 4.1 hereof.
1.20 “Delivery Point” has the meaning specified in Section 4.2 hereof.
1.21 “Designated RA Capacity” shall be equal to, with respect to any particular Showing Month of the
Delivery Period, the Contract Quantity of Product for such Showing Month including the amount of
Contract Quantity that Seller has elected to provide Alternate Capacity with respect to, minus any
reductions to Contract Quantity specified in Section 4.4 with respect to which Seller has not elected
to provide Alternate Capacity.
1.22 “Effective Flexible Capacity” means the flexible capacity of a resource that can be counted towards
an LSE’s FCR obligation, as identified from time to time by the Tariff, the CPUC Decisions, LRA,
or other Governmental Body having jurisdiction.
1.23 “FCR Attributes” means, with respect to a Unit, any and all FCR attributes that can be counted
toward an LSE’s FCR, as they are identified from time to time by the CPUC Decisions, the Tariff,
an LRA, or other Governmental Body having jurisdiction that can be counted toward FCR and are
consistent with the operational limitations and physical characteristics of such Unit. For clarity, it
should be understood that if the CAISO, LRA, or other Governmental Body, defines new or re-
defines the FCR Attributes of a Unit, then such change will not result in a change in obligations or
payments made pursuant to this Transaction.
1.24 “FCR Showings” means the FCR compliance showings (or similar or successor showings) an LSE
is required to make to the CPUC (and, to the extent authorized by the CPUC, to the CAISO)
pursuant to the CPUC Decisions and the Tariff, or to an LRA having jurisdiction over the LSE.
1.25 “Firm RA Product” has the meaning specified in the Section 3.3 hereof.
1.26 “Flexible Capacity Category” shall be as described in the annual CPUC Filing Guide, as such may
be modified, amended, supplemented or updated from time to time.
3.A.6.a
Packet Pg. 73 Attachment: CalChoice-CES Long Term RA (2022-2030)_San Jacinto_Final_Redacted (Long-Term Resource Adequacy Agreement with Calpine
Calpine Deal:
3
1.27 “Flexible Capacity Requirements” or “FCR” means the flexible capacity requirements established
for LSEs by the CPUC pursuant to the CPUC Decisions, or by an LRA or other Governmental Body
having jurisdiction.
1.28 “Flexible RA Product” has the meaning specified in the Section 3.2 hereof.
1.29 “GADS” means the Generating Availability Data System or its successor.
1.30 “Generic RA Product” means Designated RA Capacity consisting of RAR Attributes and, if
applicable, LAR Attributes, which does not include FCR Attributes.
1.31 “Governmental Body” means (i) any federal, state, local, municipal or other government; (ii) any
governmental, regulatory or administrative agency, commission or other authority lawfully
exercising or entitled to exercise any administrative, executive, judicial, legislative, police,
regulatory or taxing authority or power; and (iii) any court or governmental tribunal.
1.32 “LAR” means local area reliability, which is any program of localized resource adequacy
requirements established for jurisdictional LSEs by the CPUC pursuant to the CPUC Decisions, or
by another LRA having jurisdiction over the LSE, as implemented in the Tariff. LAR may also be
known as local resource adequacy, local RAR, or local capacity requirement in other regulatory
proceedings or legislative actions.
1.33 “LAR Attributes” means, with respect to a Unit, any and all resource adequacy attributes (or other
locational attributes related to system reliability), as they are identified as of the Confirmation
Effective Date by the CPUC Decisions, CAISO, LRA, or other Governmental Body having
jurisdiction, associated with the physical location or point of electrical interconnection of the Unit
within the CAISO Control Area, that can be counted toward LAR and are consistent with the
operational limitations and physical characteristics of such Unit, but exclusive of any RAR Attributes
which are not associated with where in the CAISO Control Area the Unit is physically located or
electrically interconnected. For clarity, it should be understood that if the CAISO, LRA, or other
Governmental Body, defines new or re-defines existing local areas, then such change will not result
in a change in obligations or payments made pursuant to this Transaction.
1.34 “LAR Showings” means the LAR compliance showings (or similar or successor showings) an LSE
is required to make to the CPUC (and, to the extent authorized by the CPUC, to the CAISO)
pursuant to the CPUC Decisions, or to an LRA having jurisdiction over the LSE.
1.35 “LRA” has the meaning set forth in the Tariff.
1.36 “LSE” means load-serving entity. LSEs may be an investor-owned utility, an electric service
provider, a community aggregator or community choice aggregator, or a municipality serving load
in the CAISO Control Area (excluding exports).
1.37 “Master Agreement” has the meaning specified in the introductory paragraph hereof.
1.38 “Maximum Cumulative Capacity” or “MCC” shall have the meaning specified in Section 2.1 hereof.
1.39 “Member” has the meaning specified in the introductory paragraph hereof.
1.40 “Monthly Delivery Period” means each calendar month during the Delivery Period and shall
correspond to each Showing Month.
1.41 “Monthly RA Capacity Payment” has the meaning specified in Section 4.9 hereof.
1.42 “Monthly Supply Plan” has the meaning set forth in the Tariff.
3.A.6.a
Packet Pg. 74 Attachment: CalChoice-CES Long Term RA (2022-2030)_San Jacinto_Final_Redacted (Long-Term Resource Adequacy Agreement with Calpine
Calpine Deal:
4
1.43 “NERC” means the North American Electric Reliability Council, or its successor.
1.44 “NERC/GADS Protocols” means the GADS protocols established by NERC, as may be updated
from time to time.
1.45 “Net Qualifying Capacity” has the meaning set forth in the Tariff.
1.46 “Non-Availability Charges” has the meaning set forth in the Tariff.
1.47 “Notification Deadline” means in respect of a Showing Month the day that is fifteen (15) Business
Days before the Compliance Showing deadlines. For illustrative purposes only, as of the
Confirmation Effective Date, the applicable Compliance Showing deadlines are as follows: (A) forty-
five (45) days prior to the Showing Month covered by the Supply Plan for the Monthly Supply Plan;
and (B) the last Business Day of October that is prior to commencement of the year for the Annual
Supply Plan. The Parties acknowledge and agree that such dates may be modified by the CAISO
from time to time throughout the Delivery Period
1.48 “Outage” means disconnection, separation, or reduction in the capacity of any Unit that relieves all
or part of the offer obligations of the Unit consistent with the Tariff. For the avoidance of doubt,
Outage shall be deemed to include Planned Outage (defined below).
1.49 “Planned Outage” means, subject to and as further described in the CPUC Decisions and the Tariff
(Planned Outage referred to as “Approved Maintenance Outage” under the Tariff), a CAISO-
approved planned or scheduled disconnection, separation or reduction in capacity of the Unit that
is conducted for the purposes of carrying out routine repair or maintenance of such Unit, or for the
purposes of new construction work for such Unit.
1.50 “Product” has the meaning specified in Article 3 hereof.
1.51 “RA Capacity” means the qualifying and deliverable capacity of the Unit for RAR, LAR, and FCR
purposes for the Delivery Period, as determined by the CAISO, or other Governmental Body
authorized to make such determination under Applicable Laws. RA Capacity encompasses the
RAR Attributes, LAR Attributes and FCR Attributes of the capacity provided by a Unit, as applicable
pursuant to this Confirmation.
1.52 “RA Capacity Price” means the price specified in the RA Capacity Price Table in Section 4.9 hereof.
1.53 “RAR” or “Resource Adequacy Requirements” means the resource adequacy requirements,
exclusive of LAR and FCR, established for LSEs by the CPUC pursuant to the CPUC Decisions,
by the CAISO under the Tariff, or by an LRA or other Governmental Body having jurisdiction.
1.54 “RAR Attributes” means, with respect to a Unit, any and all resource adequacy attributes, as they
are identified as of the Confirmation Effective Date by the Tariff, the CPUC Decisions, LRA, or any
Governmental Body having jurisdiction, that can be counted toward RAR and are consistent with
the operational limitations and physical characteristics of such Unit, exclusive of any LAR Attributes
or FCR Attributes.
1.55 “RAR Showings” means the RAR compliance showings (or similar or successor showings) an LSE
is required to make to the CPUC (and/or, to the extent authorized by the CPUC, to the CAISO),
pursuant to the Tariff, the CPUC Decisions or LRA having jurisdiction.
1.56 “Replacement Capacity” has the meaning specified in Section 4.7 hereof.
1.57 “Replacement Unit” means a generating unit meeting the requirements specified in Section 4.5.
3.A.6.a
Packet Pg. 75 Attachment: CalChoice-CES Long Term RA (2022-2030)_San Jacinto_Final_Redacted (Long-Term Resource Adequacy Agreement with Calpine
Calpine Deal:
5
1.58 “Resource Adequacy Plan” has the meaning set forth in the Tariff.
1.59 “Resource Category” shall be as described in the CPUC Filing Guide, as such may be modified,
amended, supplemented or updated from time to time.
1.60 “Scheduling Coordinator” or “SC” has the same meaning as in the Tariff.
1.61 “Seller” has the meaning specified in the introductory paragraph hereof.
1.62 “Showing Month” is the calendar month during the Delivery Period that is the subject of the
Compliance Showing. For illustrative purposes only, pursuant to the CPUC Decisions in effect as
of the Confirmation Effective Date, the monthly Compliance Showing made in June is for the
Showing Month of August.
1.63 “Shown Unit” means a generating unit from which RA Capacity will be provided by Seller to Buyer
and that Seller identifies annually pursuant to Article 2.
1.64 “Subsequent Buyer” means the purchaser of Product from Buyer in a re-sale of Product by Buyer.
1.65 “Substitute Capacity” has the meaning set forth in the Tariff for “RA Substitute Capacity.”
1.66 “Supply Plan” has the meaning set forth in the Tariff.
1.67 “Tariff” means the tariff and protocol provisions of the CAISO, including associated rules,
procedures and business practice manuals, as amended or supplemented from time to time.
1.68 “Transaction” has the meaning specified in the introductory paragraph hereof.
1.69 “Unit” or “Units” shall mean the generation assets described in Article 2 hereof (including any
Replacement Units), from which RA Capacity is provided by Seller to Buyer.
1.70 “Unit EFC” means the Effective Flexible Capacity set by the CAISO for the applicable Unit. If the
CAISO adjusts the Effective Flexible Capacity of a Unit after the Confirmation Effective Date, then
for the period in which the adjustment is effective, the Unit EFC shall be deemed the lesser of (i) the
Unit EFC as of the Confirmation Effective Date, and (ii) the CAISO-adjusted Effective Flexible
Capacity. To the extent the Confirmation Effective Date of this Confirmation occurs prior to the
CAISO’s setting of a Unit EFC for the applicable Unit, the Unit EFC shall be as agreed to by the
Parties and specified in Article 2, and Seller represents that, to the best of its knowledge, this Unit
EFC is consistent with the CAISO’s methodology for determining Unit EFC as of the Confirmation
Effective Date. To the extent the CAISO creates new categories of flexible capacity during the term
of this Transaction and a Unit can count toward such new categories of flexible capacity while
operating consistent with the operational limitation and physical characteristics of such Unit, any
and all such new categories of flexible capacity shall be deemed to be part of the Effective Flexible
Capacity of that Unit. The above notwithstanding, to the extent the CAISO decides to reduce the
applicable Unit EFC, Seller shall not be liable for any costs or damages related to such reduction
and the Unit EFC shall be reduced per Section 4.4 of this Confirmation.
1.71 “Unit NQC” means the Net Qualifying Capacity set by the CAISO for the applicable Unit. If the
CAISO adjusts the Net Qualifying Capacity of a Unit after the Confirmation Effective Date, then for
the period in which the adjustment is effective, the Unit NQC shall be deemed the lesser of (i) the
Unit NQC as of the Confirmation Effective Date, and (ii) the CAISO-adjusted Net Qualifying
Capacity.
3.A.6.a
Packet Pg. 76 Attachment: CalChoice-CES Long Term RA (2022-2030)_San Jacinto_Final_Redacted (Long-Term Resource Adequacy Agreement with Calpine
3.A.6.a
Packet Pg. 77 Attachment: CalChoice-CES Long Term RA (2022-2030)_San Jacinto_Final_Redacted (Long-Term Resource Adequacy Agreement with Calpine
3.A.6.a
Packet Pg. 78 Attachment: CalChoice-CES Long Term RA (2022-2030)_San Jacinto_Final_Redacted (Long-Term Resource Adequacy Agreement with Calpine
Calpine Deal:
8
4.4 Adjustments to Contract Quantity
(a) Planned Outages: If Seller is providing Contingent Firm RA Product and is unable
to provide the applicable Contract Quantity for a portion of a Showing Month due
to a Planned Outage of the Unit, then Seller shall have the option, but not the
obligation, upon written notice to Buyer by the Notification Deadline, to either (i)
reduce the Contract Quantity in accordance with the Planned Outage for such
portion of the Showing Month, provided such reduction is able to be reflected on
the Supply Plans in accordance with the Tariff; or (ii) provide Alternate Capacity in
accordance with Section 4.5 up to the Contract Quantity for the applicable portion
of such Showing Month.
(b) Reductions in Unit NQC: If Product is both (i) Generic RA Product, and (ii)
Contingent Firm RA Product specified under Section 3.4, then Seller’s obligation
to deliver the applicable Contract Quantity for any Showing Month may also be
reduced if the Unit experiences a reduction in Unit NQC after the Confirmation
Effective Date as determined by the CAISO. Seller’s potential reduction in
Contract Quantity for each remaining Showing Month shall equal the product of
(a) the applicable Showing Month Contract Quantity and (b) the total amount (in
MW) Unit NQC was reduced since Confirmation Effective Date, divided by (c) Unit
NQC as of the Confirmation Effective Date. If the Unit experiences such a
reduction in Unit NQC, then Seller has the option, but not the obligation, to provide
the applicable Contract Quantity for such Showing Month from (i) the same Unit,
provided the Unit has sufficient remaining and available Product and/or (ii) from
Replacement Units, provided, that in each case Seller provides and identifies such
Replacement Units in accordance with Section 4.5.
(c) Reductions in Unit EFC: If Product is both (i) Flexible RA Product specified under
Section 3.2, and (ii) Contingent Firm RA Product specified under Section 3.4, then
Seller’s obligation to deliver the applicable Contract Quantity of Product for any
Showing Month may also be reduced if the Unit experiences a reduction in Unit
EFC as determined by the CAISO. Seller’s potential reduction in Contract Quantity
for each remaining Showing Month shall equal the product of (a) the applicable
Showing Month Contract Quantity and (b) the total amount (in MW) Unit EFC was
reduced since Confirmation Effective Date, divided by (c) Unit EFC as of the
Confirmation Effective Date. If the Unit experiences such a reduction in Unit EFC,
then Seller has the option, but not the obligation, to provide the applicable Contract
Quantity for such Showing Month from (i) the same Unit, provided the Unit has
sufficient remaining and available Product and/or (ii) from Replacement Units,
provided, that in each case Seller provides and identifies such Replacement Units
in accordance with Section 4.5.
(d) UCAP: If during the Delivery Period the CAISO or the CPUC either replaces Unit
NQC as the value utilized to measure the qualifying capacity of a Unit with a
successor value such as unforced capacity (UCAP) or utilizes such successor
value as a supplemental means of measuring the qualifying capacity of a Unit
together with Unit NQC, then the Parties shall negotiate an amendment to this
Confirmation so that from and after such replacement Seller shall convey to Buyer
an amount of qualifying capacity of such Unit of (i) no less than the amount
obtained by calculating the Buyer’s share of such qualifying capacity but (ii) no
more than the Contract Quantity. Seller shall determine its pro-rata delivery
obligation by calculating the product of (A) the Contract Quantity divided by the
Unit NQC, multiplied by (B) the Unit’s overall qualifying capacity (in MW) as
measured by such new method of measuring a Unit’s qualifying capacity).
3.A.6.a
Packet Pg. 79 Attachment: CalChoice-CES Long Term RA (2022-2030)_San Jacinto_Final_Redacted (Long-Term Resource Adequacy Agreement with Calpine
Calpine Deal:
9
4.5 Alternate Capacity and Replacement Units
(a) If Seller is unable to provide the full Contract Quantity for any Showing Month for
any reason, including, without limitation, due to one of the reasons specified in
Section 4.4, or Seller desires to provide the Contract Quantity for any Showing
Month from a different generating unit other than the Unit, then Seller may, at no
cost to Buyer, provide Buyer with Alternate Capacity from one or more
Replacement Units, with the total amount of Product provided to Buyer from the
Unit and Replacement Units up to an amount equal to the Contract Quantity for
the applicable Showing Month; provided that in each case, Seller shall notify Buyer
of its intent (i) not to provide or (ii) to provide Alternate Capacity and identify
Replacement Units meeting the above requirements and the Resource Category
requirements set forth in Section 2.1(c), no later than the Notification Deadline. If
Seller notifies Buyer in writing as to the particular Replacement Units and such
Units meet the requirements of this Section 4.5, then such Replacement Units shall
be automatically deemed a Unit for purposes of this Confirmation for that Showing
Month.
(b) With respect to a Contingent Firm RA Product, if Seller does not provide Alternate
Capacity in an amount equal to the Contract Quantity for that Showing Month, then
Buyer may, but shall not be required to, purchase replacement Product. Seller
shall not be liable for damages and/or required to indemnify Buyer for penalties or
fines pursuant to the terms of Sections 4.7 and 4.8 hereof if (i) the failure to deliver
the full Contract Quantity is due to a reduction in Contract Quantity in accordance
with Section 4.4 and (ii) Seller has notified Buyer, no later than the Notification
Deadline, of Seller’s intent not to provide Alternate Capacity in an amount equal to
the Contract Quantity of that Showing Month.
4.6 Delivery of Product
Seller shall provide Buyer with the Designated RA Capacity of Product for each Showing Month consistent
with the following:
(a) Seller shall submit, or cause the Unit’s Scheduling Coordinator to submit, by the
Notification Deadline (i) Monthly Supply Plans and (ii) Annual Supply Plans if the
Confirmation Effective Date is prior to the year-ahead Compliance Showing
deadline applicable for the Showing Months as specified in Section 4.1, in
accordance with the CAISO Tariff, identifying and confirming the transfer of the
Designated RA Capacity to Buyer for each Showing Month, unless Buyer
specifically requests in writing that Seller not do so (it being understood that any
Designated RA Capacity subject to such a request from Buyer will be deemed to
have been provided to Buyer for all purposes under this Confirmation).
(b) The Product is delivered and received when the CIRA Tool shows the Supply Plan
accepted for the Product from the Unit by CAISO or Seller complies with Buyer’s
instruction to withhold all or part of the Contract Quantity from Seller’s Supply Plan
for any Showing Month during the Delivery Period. Seller has failed to deliver the
Product if (i) Buyer has elected to submit the Product from the Unit in its Resource
Adequacy Plan and such submission is accepted by the CPUC and the CAISO but
the Supply Plan and Resource Adequacy Plan are not matched in the CIRA Tool
due solely to a Seller error, and are rejected by CAISO, or (ii) Seller fails to submit
the volume of Designated RA Capacity for any Showing Month pursuant to this
Confirmation. Buyer will have received the Contract Quantity if (x) Seller’s Supply
Plan is accepted by the CAISO for the applicable Showing Month, (y) Seller
correctly submits the Supply Plan and the Supply Plan and/or Resource Adequacy
Plan are not matched in the CIRA Tool due solely to a Buyer error or (z) Seller
3.A.6.a
Packet Pg. 80 Attachment: CalChoice-CES Long Term RA (2022-2030)_San Jacinto_Final_Redacted (Long-Term Resource Adequacy Agreement with Calpine
Calpine Deal:
10
complies with Buyer’s instruction to withhold all or part of the Contract Quantity
from Seller’s Supply Plan for the applicable Showing Month. Seller will not have
failed to deliver the Contract Quantity if Buyer fails or chooses not to submit the
Unit and the Product in its Resource Adequacy Plan with the CPUC or CAISO.
4.7 Damages for Failure to Provide Designated RA Capacity
If Seller fails to provide Buyer with the Designated RA Capacity of Product for any Showing Month and such
failure is not excused under the terms of this Confirmation, then the following shall apply:
(a) Buyer may, but shall not be required to, replace any portion of the Designated RA
Capacity not provided by Seller with capacity having equivalent RAR Attributes,
LAR Attributes and/or FCR Attributes as the Designated RA Capacity not provided
by Seller, provided, that, if any portion of the Designated RA Capacity that Buyer
is seeking to replace is Designated RA Capacity having RAR Attributes and no
LAR Attributes (such capacity shall also include FCR Attributes if this is a Flexible
Capacity Product) and no such RAR capacity is available, then Buyer may replace
such portion of the Designated RA Capacity with other capacity having RAR
Attributes and LAR Attributes (as well as FCR Attributes if this is a Flexible
Capacity Product) (“Replacement Capacity”). Such Replacement Capacity may
be provided by CAISO to Buyer pursuant to the Tariff. Buyer may enter into
purchase transactions with one or more parties to replace any portion of
Designated RA Capacity not provided by Seller. Additionally, Buyer may enter into
one or more arrangements to repurchase its obligation to sell and deliver capacity
to another party and, to the extent such transactions are done at prevailing market
prices, such arrangements shall be considered equivalent to the procurement of
Replacement Capacity. Buyer shall use commercially reasonable efforts to
minimize damages when procuring any Replacement Capacity.
(b) Seller shall pay to Buyer at the time set forth in Section 4.1 of the Master
Agreement, the following damages in lieu of damages specified in Section 4.1 of
the Master Agreement: an amount equal to the positive difference, if any, between
(i) the sum of (A) the actual cost paid by Buyer for any Replacement Capacity, plus
(B) each Capacity Replacement Price times the amount of the Designated RA
Capacity neither provided by Seller nor purchased by Buyer pursuant to Section
4.7(a), and (ii) the Designated RA Capacity not provided for the applicable
Showing Month times the Contract Price for that month. If Seller fails to pay these
damages, then Buyer may offset those damages owed it against any future
amounts it may owe to Seller under this Confirmation pursuant to Article Six of the
Master Agreement.
4.8 Indemnities for Failure to Deliver Contract Quantity
Subject to any adjustments made pursuant to Section 4.4 and requests from Buyer pursuant to Section
4.6(b)(i), Seller agrees to indemnify, defend and hold harmless Buyer from any penalties, fines or costs
assessed against Buyer by the CPUC or the CAISO, to the extent not otherwise paid by Seller to Buyer
under Section 4.7(b), resulting from any of the following:
(a) Seller’s failure to provide any portion of the Designated RA Capacity;
(b) Seller’s failure to provide notice of the non-availability of any portion of Designated
RA Capacity as required under Sections 4.4 and 4.5;
(c) A Unit Scheduling Coordinator’s failure to timely submit Supply Plans that identify
Buyer’s right to the Designated RA Capacity purchased hereunder; or
3.A.6.a
Packet Pg. 81 Attachment: CalChoice-CES Long Term RA (2022-2030)_San Jacinto_Final_Redacted (Long-Term Resource Adequacy Agreement with Calpine
3.A.6.a
Packet Pg. 82 Attachment: CalChoice-CES Long Term RA (2022-2030)_San Jacinto_Final_Redacted (Long-Term Resource Adequacy Agreement with Calpine
3.A.6.a
Packet Pg. 83 Attachment: CalChoice-CES Long Term RA (2022-2030)_San Jacinto_Final_Redacted (Long-Term Resource Adequacy Agreement with Calpine
Calpine Deal:
13
8.
OTHER BUYER AND SELLER COVENANTS
8.1. Buyer and Seller shall, throughout the Delivery Period, take all commercially reasonable actions
and execute any and all documents or instruments reasonably necessary to ensure Buyer's right
to the use of the Contract Quantity for the sole benefit of Buyer's RAR, LAR and/or FCR, as
applicable, or that of a Subsequent Buyer under Article 11. Such commercially reasonable actions
(neither Party shall be required to spend more than $10,000 in total under the Agreement in support
of such actions) shall include, without limitation:
(a) Cooperating with and providing, and in the case of Seller causing each Unit’s
Scheduling Coordinator, owner, or operator to cooperate with and provide
requested supporting documentation to the CAISO, the CPUC, or any other
Governmental Body responsible for administering RAR, LAR and/or FCR under
Applicable Laws, to certify or qualify the Contract Quantity as RA Capacity and
Designated RA Capacity. Such actions shall include, without limitation, providing
information requested by the CAISO, the CPUC, or by an LRA having jurisdiction,
to demonstrate for each month of the Delivery Period the ability to deliver the
Contract Quantity from each Unit to the CAISO Controlled Grid for the minimum
hours required to qualify as RA Capacity, and providing information requested by
the CPUC, the CAISO or other Governmental Body having jurisdiction to
administer RAR, LAR or FCR to demonstrate that the Contract Quantity can be
delivered to the CAISO Controlled Grid, pursuant to “deliverability” standards
established by the CAISO, or other Governmental Body having jurisdiction to
administer RAR, LAR and/or FCR; and
(b) Subject to Section 4.4, negotiating in good faith to make necessary amendments,
if any, to this Confirmation to conform this Transaction to subsequent clarifications,
revisions, or decisions rendered by the CPUC, CAISO, FERC, or other
Governmental Body having jurisdiction to administer RAR, LAR and FCR, in each
case occurring after the Confirmation Effective Date, so as to maintain the benefits
of the bargain struck by the Parties on the Confirmation Effective Date.
8.2 Seller represents, warrants and covenants to Buyer that, throughout the Delivery Period:
(a) Seller owns or has the exclusive right to the RA Capacity sold under this
Confirmation from each Unit, and shall furnish Buyer, CAISO, CPUC or other
jurisdictional LRA, or other Governmental Body with such evidence as may
reasonably be requested to demonstrate such ownership or exclusive right;
(b) No portion of the Contract Quantity has been committed by Seller to any third party
in order to satisfy RAR, LAR, FCR or such analogous capacity obligations in
CAISO markets, other than pursuant to an RMR Agreement between the CAISO
and either Seller or the Unit’s owner or operator;
(c) No portion of the Contract Quantity has been committed by Seller in order to satisfy
RAR, LAR, FCR, or analogous capacity obligations in any non-CAISO market;
(d) Each Unit is connected to the CAISO Controlled Grid, is within the CAISO Control
Area, or is under the control of CAISO;
(e) The owner or operator of each Unit is obligated to maintain and operate each Unit
using Good Utility Practice and, if applicable, General Order 167 as outlined by the
CPUC in the Enforcement of Maintenance and Operation Standards for Electric
Generating Facilities Adopted May 6, 2004, and is obligated to abide by all
3.A.6.a
Packet Pg. 84 Attachment: CalChoice-CES Long Term RA (2022-2030)_San Jacinto_Final_Redacted (Long-Term Resource Adequacy Agreement with Calpine
Calpine Deal:
14
Applicable Laws in operating such Unit; provided, that the owner or operator of any
Unit is not required to undertake capital improvements, facility enhancements, or
the construction of new facilities;
(f) The owner or operator of each Unit is obligated to comply with Applicable Laws,
including the Tariff, relating to RA Capacity and, as applicable, RAR, LAR and/or
FCR;
(g) If Seller is the owner of any Unit, the respective cumulative sums of LAR Attributes,
RAR Attributes, and FCR Attributes that Seller has sold, assigned or transferred
for any Unit does not exceed that Unit’s RA Capacity;
(h) With respect to the RA Capacity provided under this Confirmation, Seller shall, and
each Unit’s SC is obligated to, comply with Applicable Laws, including the Tariff,
relating to RA Capacity, and RAR, LAR and FCR;
(i) Seller has notified the SC of each Unit that Seller has transferred the Designated
RA Capacity to Buyer, and the SC is obligated to deliver the Supply Plans in
accordance with the Tariff;
(j) Seller has notified the SC of each Unit that Seller is obligated to cause each Unit’s
SC to provide to the Buyer, by the Notification Deadline, the Designated RA
Capacity of each Unit that is to be submitted in the Supply Plan associated with
this Agreement for the applicable period; and
(k) Seller has notified each Unit’s SC that Buyer is entitled to the revenues set forth in
Section 4.10 of this Confirmation, and such SC is obligated to promptly deliver
those revenues to Buyer, along with appropriate documentation supporting the
amount of those revenues.
9.
ASSIGNMENT
Buyer may assign its interest in this Confirmation to Member effective upon written notice to Seller, provided
that any such assignment shall only be effective if: (i) Member and this Agreement shall remain subject to
the Security Agreement, or (ii) Member has provided other Performance Assurance in an amount and form
reasonably acceptable to Seller.
10.
CONFIDENTIALITY
Notwithstanding Section 10.11 of the Master Agreement, the Parties agree that Buyer may disclose
information regarding this Transaction to any Governmental Body, the CPUC, the CAISO or any LRA having
jurisdiction as necessary to support its LAR Showings, RAR Showings, and/or FCR Showings, as
applicable, and Seller may disclose information regarding this Transaction to the SC of each Unit in order
for such SC to timely submit accurate Supply Plans. Buyer may also disclose to any Subsequent Buyer
whatever information regarding this Transaction is commercially reasonable for such party to evaluate the
re-sale; provided that any Subsequent Buyer agrees in writing to maintain the confidentiality of such
information consistent with this Section 8. Upon request or demand of any third person or entity not a Party
hereto to Buyer pursuant to the California Public Records Act for production, inspection and/or copying of
confidential information regarding this Transaction, Buyer will as soon as practical notify Seller in writing
via email that such request has been made. Seller will be responsible for taking whatever legal steps are
necessary to prevent Buyer’s release of such information to the third party. Seller acknowledges that Buyer
is a public agency subject to the requirements of the California Public Records Act (Cal. Gov. Code section
6250 et seq.).
3.A.6.a
Packet Pg. 85 Attachment: CalChoice-CES Long Term RA (2022-2030)_San Jacinto_Final_Redacted (Long-Term Resource Adequacy Agreement with Calpine
3.A.6.a
Packet Pg. 86 Attachment: CalChoice-CES Long Term RA (2022-2030)_San Jacinto_Final_Redacted (Long-Term Resource Adequacy Agreement with Calpine
Calpine Deal:
16
ACKNOWLEDGED AND AGREED TO AS OF THE CONFIRMATION EFFECTIVE DATE
Calpine Energy Services, L.P. California Choice Energy Authority, a California
joint powers authority
By: ___________________________
Name: _________________________
Title: __________________________
By: ____________________________
Name: _________________________
Title: ___________________________
Acknowledged:
City of San Jacinto
By: ____________________________
Name: _________________________
Title: ___________________________
3.A.6.a
Packet Pg. 87 Attachment: CalChoice-CES Long Term RA (2022-2030)_San Jacinto_Final_Redacted (Long-Term Resource Adequacy Agreement with Calpine
Calpine Deal:
17
Appendix A
3.A.6.a
Packet Pg. 88 Attachment: CalChoice-CES Long Term RA (2022-2030)_San Jacinto_Final_Redacted (Long-Term Resource Adequacy Agreement with Calpine
October 19, 2021
TO: City Council
REQUESTED BY: Julia Espinoza, Deputy City Clerk
APPROVED BY: Robert A. Johnson, City Manager
SUBJECT: A Resolution No. 3888 to Adopt New Records’ Retention Schedule for the
City
RECOMMENDATION:
Staff recommends that the City Council, by motion, approve and or adopt Resolution No. 3888,
A resolution of the city council of the city of San Jacinto, California, rescinding all conflicting
schedules and adopting a schedule for retention and destruction of obsolete records for t he city.
DISCUSSION:
Service costs to store paper documents continue to escalate at a premium cost. The rapid growth
the city has experienced over the past five years continues to escalate the problem. Combining
the escalating number of documents with the need for legal accountability, the ability to achieve
a paperless environment is a lofty goal. A good records management program is the fundamental
first step towards improving the demand for better efficiency, limited spaces, and tight budgets.
With the move into the new city hall at 595 S San Jacinto Avenue, there is a need to review and
implement a new retention schedule. To better facilitate the move, the boxed records that are
obsolete can and should be destroyed. Previously, each department oversaw its own records, as
the city has not had a department with its sole function to be a central repository and similarly,
staff dedicated solely to manage the ever-increasing number of documents, maps, etc. With
sufficient training, each department can better manage and support the flow of documents and
minimize the risk of what happens when all records are perceived to be permanent files.
The new retention schedule helps departments identify non-records, retention schedule,
destruction eligible records, and which inactive records qualify to send to off-site storage for the
required retention period. All of these items cause unnecessary square footage consumption.
The adoption of the current retention schedule is cost savings, assists in the better utilization of
space, and is a necessary step in records preservation management.
FISCAL IMPACT:
Shredding can be done on or off-site. Most costs are based on a per cubic foot amount. Until the
new schedule is adopted, the number of non-records and records eligible for destruction is
unknown.
ATTACHMENTS:
3888 Resol Adopting Retention Schedule
Records Retention Schedule_2021
3.A.7
Packet Pg. 89
Page 1 of 3
STATE OF CALIFORNIA ) RESOLUTION NO. 3888
COUNTY OF RIVERSIDE ) ss
CITY OF SAN JACINTO )
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
JACINTO, CALIFORNIA, ADOPTING A SCHEDULE FOR
RETENTION / DESTRUCTION OF OBSOLETE RECORDS OF THE
CITY
WHEREAS, Section 34090 of the California Government Code provides that,
with the approval of the City Council and the written consent of the City Attorney, the
head of a city department may destroy any record, document, instrument, book , or
paper under his/her charge without making a copy thereof, after the same is no
longer required, provided that certain records are exempt from such destruction; and
WHEREAS, the City Attorney and Staff of the City of San Jacinto have
prepared a “Records Retention and Destruction Schedule” for consideration and
adoption by the City Council; and
WHEREAS, the proposed Schedule complies with the provisions of Section
34090 of the California Government Code.
NOW, THEREFORE, BE IT RESOLVED, determined, and ordered by the City
Council of the City of San Jacinto:
SECTION 1. The City Council hereby approves the City’s “Records Retention
and Destruction Schedule,” attached hereto as Exhibit “A.”
SECTION 2. The City Manager, or his/her designee, shall have ongoing
authority, without further approval by the City Council, and with the consent of the
City Attorney for each proposed destruction of records, to authorize the destruction of
city records, in accordance with the “Records Retention and Destruction Schedule.”
SECTION 3. This Resolution shall repeal any other resolutions or portions
thereof to the extent that such resolutions or portions thereof are in conflict with this
Resolution.
SECTION 4. The City Clerk shall certify to the adoption of this Resolution.
APPROVED and ADOPTED this 19th day of October 2021, by the following vote:
Ayes:
Nays:
Absent:
Abstain:
3.A.7.a
Packet Pg. 90 Attachment: 3888 Resol Adopting Retention Schedule (A Resolution No. 3888 to Adopt New Records’ Retention Schedule for the City)
Page 2 of 3
CITY OF SAN JACINTO
______________________________
Alonso Ledezma, Mayor
ATTEST:
______________________________
Julia Espinoza, Deputy City Clerk
City of San Jacinto
APPROVED AS TO FORM:
______________________________
City Attorney
3.A.7.a
Packet Pg. 91 Attachment: 3888 Resol Adopting Retention Schedule (A Resolution No. 3888 to Adopt New Records’ Retention Schedule for the City)
Page 3 of 3
STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE) ss.
CITY OF SAN JACINTO)
CERTIFICATION
I, Julia Espinoza, Deputy City Clerk of the City of San Jacinto, California, do
hereby certify that the foregoing Resolution No. 3888 was adopted by the City
Council of the City of San Jacinto, California, at a regular meeting held on the 19TH
day of October 2021, by the following vote:
AYES:
NAYS:
ABSTAIN:
ABSENT:
WITNESS MY HAND AND OFFICIAL SEAL on the 19th day of October 2021.
___________________________
Julia Espinoza, Deputy City Clerk
3.A.7.a
Packet Pg. 92 Attachment: 3888 Resol Adopting Retention Schedule (A Resolution No. 3888 to Adopt New Records’ Retention Schedule for the City)
3.A.7.b
Packet Pg. 93 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Summary / Overview
The Records Management policy provides the preservation, protection, retention , and legal disposition of legal records. It provides standards regarding the retention or
disposal of the City of San Jacinto records and ensures informat ion is available when it is needed. To do this efficiently and thoroughly, records must be identified,
organized, and maintained for the requisite number of years specified by the Retention Schedule and then destroyed with prope r documentation. A sound Records
Management Program improves customer service, increases staff efficiency, and provides a legal foundation for the maintenance and destruction of records.
Destruction of City Records - Government Code Section 34090
Unless otherwise provided by law, with the approval of the City Manager and City Attorney, the head of a city department may destroy any city record, document,
instrument, book, or paper, under his charge, without making a copy thereof, after the same is no longer required. Each departme nt head shall provide adequate controls
over the creation, maintenance, preservation, destruction , and use of records in the conduct of business in accordance with the City's Retention Schedule.
Government Code Section 34090 does not authorize the destruc tion of:
Records affecting the title to real property or liens thereon
Court records
Records required to be kept by statute
Records less than two years
The minutes, ordinances, or resolutions of the legislative body or of a city board or commission
If not governed by sections a – e above, or any other specific statute, or as outlined in this schedule, the minimum retention period is two (2) years for all City records.
Scanning City Records – Government Code Section 34090.5
As long as city records are scanned in a legible manner, made accessible for public viewing/copying upon request, stored on a secure database, and one copy of the
scanned document is maintained in a separate and safe/secure location, any public record may be destroyed without approval o f the City Attorney. These scanned
records should still be maintained for the time periods outlined in this schedule should scanned records need to be deleted f rom the data system maintaining them.
Litigation Hold: Immediately Cease All Pending and Planned Destruction Efforts
If staff receives and explicit directive from his or her department head or from the City Attorney to preserve documents, or receives a "litigation hold" notice or memo, or
receives a specific request from a citizen or his or her representative to preserve documents or otherwise has reason to believe that a claim or litigation may occur, then
staff shall immediately cease any ongoing or planned document destruction efforts and shall make all necessary efforts to ret ain, store and preserve the documents at
issue indefinitely until instructed otherwise. Staff should immediately contact the City Attorney to notify it of a litigati on hold request and seek further direction.
Electronic Mail
E-mail generates correspondence and other do cumentation in connection with City business which can be considered public records in need of protection/retention in
accordance with the California Public Records Act (Government Code Sections 6250 -6277).
3.A.7.b
Packet Pg. 94 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Electronically Stored Information (E.S.I.)
E.S.I. is digitally stored information that can be created by use of computers, networks, e -mail, cell phones, iPads, or any other similar device used for City business. E.S.I.
can be discoverable information that must not be destroyed when a federal lawsuit is filed, and a plaintiff places the City on notice that a federal lawsuit will be filed, or a
litigation hold is requested.
Records Management Responsibilities
City Council – The City Council sets policy for the keeping, producing, copying, and the over all management of City records
City Attorney – The City Attorney provides legal assistance to the City Clerk in any review of and an amendment to the retention schedule in accordance with
federal, state, and City regulations.
City Clerk – As custodian of City records, the City Clerk may for the proper and efficient management of records:
o Oversee the implementation of this Records Management Policy and Records Management Program for the City;
o Develop and circulate instructions and regulations necessary to implement a Records Management Program, including but not limited to this
policy and a
o Records Retention Schedule;
o Advice and assist City departments in the preparation of records inventories and retention schedules and makes recommendations to the City
Attorney;
o Protects records of historical nature which should not be destroyed;
o Revise the Retention Schedule as appropriate and submit it to the City Council for approval;
o Confer with the City Attorney regarding whether any records subject to destruction are subject to any litigation holds, which may require the
production of records and non-records from City employees and City officials.
3.A.7.b
Packet Pg. 95 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
CITY OF SAN JACINTO
RECORDS RETENTION SCHEDULE
TABLE OF CONTENTS
The following guidelines represent legal requirements for the retention of local
government records. The records of the City of San Jacinto shall be retained as set
forth in this Records Retention Schedule. Records may be destroyed in accordance
with the provisions of this retention schedule upon the request of the Department Head
and with the written consent of the City Attorney, City Manager and the City Clerk,
without further action by the City Council of the City of San Jacinto. Records that may
not be addressed in this document will be reviewed by the City Clerk and approved by
the City Attorney for the determination of the appropriate legal citation and retention
period.
3.A.7.b
Packet Pg. 96 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
CITY OF SAN JACINTO
RECORDS RETENTION SCHEDULE
TABLE OF CONTENTS
ADMINISTRATION
BUILDING ....................................................................................................................................................................................................................................................................... 17
Building, Blueprints/ Specifications ................................................................................................................................................................................................................................. 17
Building, Certificates........................................................................................................................................................................................................................................................ 17
Building, Construction (Approved) ................................................................................................................................................................................................................................... 17
Building, Inspection ......................................................................................................................................................................................................................................................... 17
Building, Permits ............................................................................................................................................................................................................................................................. 17
Building Plans/Construction Documents (SFR) ............................................................................................................................................................................................................... 17
Building Plans ................................................................................................................................................................................................................................................................. 17
(Originals) ........................................................................................................................................................................................................................................................................ 17
Building, Signs (temporary) ............................................................................................................................................................................................................................................. 17
Certificates of Compliance .............................................................................................................................................................................................................................................. 18
Correction Notices, Stop Work Orders, etc. .................................................................................................................................................................................................................... 18
Home Occupation Permits............................................................................................................................................................................................................................................... 18
Permits, Construction ...................................................................................................................................................................................................................................................... 18
Permits, Other ................................................................................................................................................................................................................................................................. 18
Projects Not Completed or Denied .................................................................................................................................................................................................................................. 18
Property, Abandonment .................................................................................................................................................................................................................................................. 18
Category of Record ......................................................................................................................................................................................................................................................... 19
CITY CLERK ................................................................................................................................................................................................................................................................... 19
Accidents/Damage to City Property ................................................................................................................................................................................................................................. 19
Affidavits of Publication/Posting ...................................................................................................................................................................................................................................... 19
Agency Report of Consultants (FPPC Form 805) ........................................................................................................................................................................................................... 19
Agency Report – Events and Ticket/Pass Distribution (FPPC Form 802) ....................................................................................................................................................................... 19
3.A.7.b
Packet Pg. 97 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Agency Report of New Positions (FPPC Form 804) ........................................................................................................................................................................................................ 19
Agency Report of Public Official Appointments (FPPC Form 806) .................................................................................................................................................................................. 19
Agenda/Agenda Packets/Staff Reports ........................................................................................................................................................................................................................... 20
Agreements/ .................................................................................................................................................................................................................................................................... 20
Contracts ......................................................................................................................................................................................................................................................................... 20
Agreements, Exclusive Right to Negotiate ...................................................................................................................................................................................................................... 20
Annexations/.................................................................................................................................................................................................................................................................... 20
Reorganizations .............................................................................................................................................................................................................................................................. 20
Appeals, Civil................................................................................................................................................................................................................................................................... 21
Applications for Boards, Commissions Committees ........................................................................................................................................................................................................ 21
Applications for Boards, Commissions, Committees ....................................................................................................................................................................................................... 21
Articles of Incorporation ................................................................................................................................................................................................................................................... 21
Bids, Successful .............................................................................................................................................................................................................................................................. 21
Bids, Unsuccessful .......................................................................................................................................................................................................................................................... 21
Campaign Statements - Mayor, City Council - elected (originals) ................................................................................................................................................................................... 21
Campaign Statements – candidates for Mayor, City Council – not elected (originals) .................................................................................................................................................... 21
Campaign Statements for other than Mayor, City Council; other campaign .................................................................................................................................................................... 21
Campaign Statements/Reports Copies of ....................................................................................................................................................................................................................... 22
Certificates of Destruction ............................................................................................................................................................................................................................................... 22
Claims Against the City ................................................................................................................................................................................................................................................... 22
Complaints - Miscellaneous ............................................................................................................................................................................................................................................ 22
Conflict of Interest Code .................................................................................................................................................................................................................................................. 22
Correspondence .............................................................................................................................................................................................................................................................. 22
Deeds, Real Property ...................................................................................................................................................................................................................................................... 22
Election - Administrative Documents ............................................................................................................................................................................................................................... 22
Election – Affidavit Index ................................................................................................................................................................................................................................................. 22
Election - Ballots - Prop. 218 (Assessment Districts) ...................................................................................................................................................................................................... 22
Election – Canvass .......................................................................................................................................................................................................................................................... 23
Election - Certificates of Election ..................................................................................................................................................................................................................................... 23
3.A.7.b
Packet Pg. 98 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Election - Charter Amendments / Measures ................................................................................................................................................................................................................... 23
Election - Nomination Documents – Successful .............................................................................................................................................................................................................. 23
Election - Nomination Documents - Unsuccessful ........................................................................................................................................................................................................... 23
Election Petitions - Initiative/Recall/Referendum/Charter Amendments .......................................................................................................................................................................... 23
Election Petitions - No election ........................................................................................................................................................................................................................................ 23
Election - Precinct Records ............................................................................................................................................................................................................................................. 23
Election - Roster of Voters .............................................................................................................................................................................................................................................. 23
Election - Voter Affidavits ................................................................................................................................................................................................................................................ 24
Ethics Training Records (AB 1234; effective 1/1/06) ....................................................................................................................................................................................................... 24
Gift to Agency Report (FPPC Form 801) ......................................................................................................................................................................................................................... 24
Insurance Certificates, City ............................................................................................................................................................................................................................................. 24
Insurance, Liability/Property ............................................................................................................................................................................................................................................ 24
Lease Agreements .......................................................................................................................................................................................................................................................... 24
Legal Notices/Affidavits of Publication ............................................................................................................................................................................................................................ 24
Legal Opinions ................................................................................................................................................................................................................................................................ 24
Litigation .......................................................................................................................................................................................................................................................................... 24
Lobbying or Lobbyist Forms (FPPC forms) ..................................................................................................................................................................................................................... 24
Local Appointments List ("Maddy List") ........................................................................................................................................................................................................................... 25
Minutes ............................................................................................................................................................................................................................................................................ 25
Municipal Code................................................................................................................................................................................................................................................................ 25
Notices – Public Meetings ............................................................................................................................................................................................................................................... 25
Oaths of Office ................................................................................................................................................................................................................................................................ 25
Ordinances ...................................................................................................................................................................................................................................................................... 25
Planning Commissioners ................................................................................................................................................................................................................................................. 25
Policies, Administrative ................................................................................................................................................................................................................................................... 25
Policies, Council/ ............................................................................................................................................................................................................................................................. 25
SA/Commissions ............................................................................................................................................................................................................................................................. 25
Political Support / Opposition, Requests & Responses ................................................................................................................................................................................................... 25
Procedure Manuals ......................................................................................................................................................................................................................................................... 26
3.A.7.b
Packet Pg. 99 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Proclamations .................................................................................................................................................................................................................................................................. 26
Property Acquisition/Disposition ...................................................................................................................................................................................................................................... 26
Public Records Request .................................................................................................................................................................................................................................................. 26
Recordings – audio (for preparation of meeting minutes) ............................................................................................................................................................................................... 26
Recordings - routine video monitoring, telephone, and radio communications ............................................................................................................................................................... 26
Recordings, video or digital – meetings of legislative bodies .......................................................................................................................................................................................... 26
Recordings, video or digital - other .................................................................................................................................................................................................................................. 26
Records Management Disposition Certification ............................................................................................................................................................................................................... 26
Records Retention Schedules ......................................................................................................................................................................................................................................... 27
Resolutions...................................................................................................................................................................................................................................................................... 27
Statements of Economic Interest Form 700 (copies) (elected officials) ........................................................................................................................................................................... 27
Statements of Economic Interest Form 700 (originals) (non -elected) ............................................................................................................................................................................ 27
Statements of Economic Interest Form 700 (originals) (elected) .................................................................................................................................................................................... 27
Category of Record ......................................................................................................................................................................................................................................................... 28
CODE ENFORCEMENT ................................................................................................................................................................................................................................................. 28
Code Enforcement, ......................................................................................................................................................................................................................................................... 28
Case files (see Nuisance Abatement) ............................................................................................................................................................................................................................. 28
Code Enforcement, ......................................................................................................................................................................................................................................................... 28
Liens & Releases ............................................................................................................................................................................................................................................................ 28
Code Enforcement – Logs ............................................................................................................................................................................................................................................... 28
Code Enforcement .......................................................................................................................................................................................................................................................... 28
Regulations ..................................................................................................................................................................................................................................................................... 28
Code Enforcement .......................................................................................................................................................................................................................................................... 28
Reports, Federal and State ............................................................................................................................................................................................................................................. 28
Nuisance Abatement ....................................................................................................................................................................................................................................................... 28
Parking Citations ............................................................................................................................................................................................................................................................. 28
Procedure Manuals ......................................................................................................................................................................................................................................................... 28
Property, Abandonment .................................................................................................................................................................................................................................................. 28
Litigation .......................................................................................................................................................................................................................................................................... 29
3.A.7.b
Packet Pg. 100 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record ......................................................................................................................................................................................................................................................... 30
DEPARTMENT OF UTILITIES ........................................................................................................................................................................................................................................ 30
Backflow Test Reports .................................................................................................................................................................................................................................................... 30
Flood Control ................................................................................................................................................................................................................................................................... 30
Hazardous Materials - ..................................................................................................................................................................................................................................................... 30
Hazardous Waste Disposal Records ............................................................................................................................................................................................................................... 30
Hazardous Materials - ..................................................................................................................................................................................................................................................... 30
Permits, Hazardous Materials Storage ............................................................................................................................................................................................................................ 30
Hazardous Materials - ..................................................................................................................................................................................................................................................... 30
Programs, Household Hazardous Waste ........................................................................................................................................................................................................................ 30
Hazardous Materials - ..................................................................................................................................................................................................................................................... 30
Exposure Records, etc. ................................................................................................................................................................................................................................................... 30
Hazardous Materials - ..................................................................................................................................................................................................................................................... 30
Underground Storage Tank ............................................................................................................................................................................................................................................. 30
Compliance ..................................................................................................................................................................................................................................................................... 30
Hazardous Materials - ..................................................................................................................................................................................................................................................... 30
Underground Storage Tank ............................................................................................................................................................................................................................................. 30
Maintenance and Repair ................................................................................................................................................................................................................................................. 30
Maintenance Manuals ..................................................................................................................................................................................................................................................... 31
Maintenance / Repair Records ........................................................................................................................................................................................................................................ 31
Municipal Facilities .......................................................................................................................................................................................................................................................... 31
Facility Rentals; Use ........................................................................................................................................................................................................................................................ 31
Municipal Facilities .......................................................................................................................................................................................................................................................... 31
Maintenance and Operations .......................................................................................................................................................................................................................................... 31
Mutual Aid Strategic Plans .............................................................................................................................................................................................................................................. 31
NPDES Permits – sewage/sludge ................................................................................................................................................................................................................................... 31
NPDES Permits ............................................................................................................................................................................................................................................................... 31
Permits, Construction ...................................................................................................................................................................................................................................................... 31
Permits, Other ................................................................................................................................................................................................................................................................. 31
3.A.7.b
Packet Pg. 101 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Sewer Construction/Improvement/ Maintenance ............................................................................................................................................................................................................. 31
Storm Drain Construction/ Improvement/ Maintenance ................................................................................................................................................................................................... 32
Street Construction /Improvements ................................................................................................................................................................................................................................. 32
Street Reports ................................................................................................................................................................................................................................................................. 32
ENGINEERING ............................................................................................................................................................................................................................................................... 33
Category of Record ......................................................................................................................................................................................................................................................... 35
FINANCE ........................................................................................................................................................................................................................................................................ 35
Accounts Payable ............................................................................................................................................................................................................................................................ 35
Accounts Receivable ....................................................................................................................................................................................................................................................... 35
Annual Financial Report .................................................................................................................................................................................................................................................. 35
Appraisals........................................................................................................................................................................................................................................................................ 35
Assessment Districts ....................................................................................................................................................................................................................................................... 35
Assessment Districts ....................................................................................................................................................................................................................................................... 35
Audit Hearing or Review .................................................................................................................................................................................................................................................. 35
Audit Reports................................................................................................................................................................................................................................................................... 35
Bank Account Reconciliations ......................................................................................................................................................................................................................................... 36
Bonds .............................................................................................................................................................................................................................................................................. 36
Bonds, Development ....................................................................................................................................................................................................................................................... 36
Bonds, Employee (Fidelity Bonds) .................................................................................................................................................................................................................................. 36
Bonds - Final ................................................................................................................................................................................................................................................................... 36
Bonds - Paid .................................................................................................................................................................................................................................................................... 36
Bonds, Surety .................................................................................................................................................................................................................................................................. 36
Bonds - Unsold ................................................................................................................................................................................................................................................................ 36
Budget, Annual ................................................................................................................................................................................................................................................................ 36
Business License ............................................................................................................................................................................................................................................................ 36
California State Tax Records .......................................................................................................................................................................................................................................... 36
Comprehensive Annual Financial Reports (CAFR) ......................................................................................................................................................................................................... 37
Fee Schedules / Studies ................................................................................................................................................................................................................................................. 37
Fixed Assets Inventory .................................................................................................................................................................................................................................................... 37
3.A.7.b
Packet Pg. 102 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Fixed Assets Surplus Property ........................................................................................................................................................................................................................................ 37
Fixed Assets Vehicle Ownership & Title ......................................................................................................................................................................................................................... 37
General Ledgers.............................................................................................................................................................................................................................................................. 37
Investment Reports, Transactions ................................................................................................................................................................................................................................... 37
Payroll - Federal/State Reports ....................................................................................................................................................................................................................................... 38
Payroll Deduction/Authorizations .................................................................................................................................................................................................................................... 38
Payroll, registers .............................................................................................................................................................................................................................................................. 38
Payroll ............................................................................................................................................................................................................................................................................. 38
Payroll - Wage Rates / Job Classifications ...................................................................................................................................................................................................................... 38
Purchasing, Requisitions, Purchase Orders .................................................................................................................................................................................................................... 38
Utility Services ................................................................................................................................................................................................................................................................. 39
Category of Record ......................................................................................................................................................................................................................................................... 40
HUMAN RESOURCES ................................................................................................................................................................................................................................................... 40
Accidents / Damage to City Property ............................................................................................................................................................................................................................... 40
Benefit Plan Claims ......................................................................................................................................................................................................................................................... 40
Benefit Plan Enrollment ................................................................................................................................................................................................................................................... 40
Class & Comp Studies .................................................................................................................................................................................................................................................... 40
Cal-OSHA ........................................................................................................................................................................................................................................................................ 40
Contracts, City ................................................................................................................................................................................................................................................................. 40
Correspondence .............................................................................................................................................................................................................................................................. 40
Deferred Compensation Reports ..................................................................................................................................................................................................................................... 41
Deferred Compensation .................................................................................................................................................................................................................................................. 41
Dept. Of Fair Employment & Housing Act ....................................................................................................................................................................................................................... 41
Drug and Alcohol Testing / D.O.T files DMV/Pull Reports ............................................................................................................................................................................................... 41
Employee Files ................................................................................................................................................................................................................................................................ 41
Employee Information - CEIR .......................................................................................................................................................................................................................................... 41
Employee Information - Applicant Identification Records ................................................................................................................................................................................................ 41
Employee Noise Exposure .............................................................................................................................................................................................................................................. 42
Employee, Non-safety ..................................................................................................................................................................................................................................................... 42
3.A.7.b
Packet Pg. 103 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Employee Programs ........................................................................................................................................................................................................................................................ 42
Employee, Recruitment ................................................................................................................................................................................................................................................... 42
Employee, Reports .......................................................................................................................................................................................................................................................... 42
Employee Rights – General ............................................................................................................................................................................................................................................ 42
Employment Agreements – At-Will Employees; Temporary Employees ......................................................................................................................................................................... 42
Employment Applications - Not Hired .............................................................................................................................................................................................................................. 42
Employment Eligibility Verification (I-9 Forms) ................................................................................................................................................................................................................ 43
Employment - Surveys and Studies ................................................................................................................................................................................................................................ 43
Employment - Training Records, Non-Safety .................................................................................................................................................................................................................. 43
ERISA Records ............................................................................................................................................................................................................................................................... 43
Ethics Training Records (AB 1234; effective 1/1/06) ....................................................................................................................................................................................................... 43
Family and Medical Leave Act (federal) .......................................................................................................................................................................................................................... 43
FIRST AID ....................................................................................................................................................................................................................................................................... 43
Insurance, Joint Powers Agreement................................................................................................................................................................................................................................ 43
Insurance Certificates, City ............................................................................................................................................................................................................................................. 43
Insurance, Liability/Property ............................................................................................................................................................................................................................................ 44
Insurance, Risk Management Reports ............................................................................................................................................................................................................................ 44
Investigations Department Level ..................................................................................................................................................................................................................................... 44
Invoices ........................................................................................................................................................................................................................................................................... 44
Job Descriptions .............................................................................................................................................................................................................................................................. 44
Legal Opinions ................................................................................................................................................................................................................................................................ 44
Medical ............................................................................................................................................................................................................................................................................ 44
Memorandum of Understanding (MOU)- & (Negotiations) .............................................................................................................................................................................................. 44
OSHA .............................................................................................................................................................................................................................................................................. 44
OSHA (Accident/Illness Reports) .................................................................................................................................................................................................................................... 44
Personal Action Forms .................................................................................................................................................................................................................................................... 45
Payroll - Federal/State Reports ....................................................................................................................................................................................................................................... 45
Payroll Records Deduction/Authorizations; include Term EE’s ....................................................................................................................................................................................... 45
Payroll,(Changes) – employee information .................................................................................................................................................................................................................... 45
3.A.7.b
Packet Pg. 104 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
PERS - Employee Benefits ............................................................................................................................................................................................................................................. 45
Personnel Policies Procedure Manuals-Rules and Regulations ..................................................................................................................................................................................... 45
Policies, Administrative ................................................................................................................................................................................................................................................... 45
Recruitments and Selection ............................................................................................................................................................................................................................................ 45
State Controller ............................................................................................................................................................................................................................................................... 46
Training Records ............................................................................................................................................................................................................................................................. 46
Unemployment Insurance Records ................................................................................................................................................................................................................................. 46
Vendors ........................................................................................................................................................................................................................................................................... 46
Wage Garnishment ......................................................................................................................................................................................................................................................... 46
Workers Compensation Files .......................................................................................................................................................................................................................................... 46
Category of Record ......................................................................................................................................................................................................................................................... 47
INFORMATION TECHNOLOGY ..................................................................................................................................................................................................................................... 47
E-Mail, Litigation .............................................................................................................................................................................................................................................................. 47
E-Mail, Non Official City Records .................................................................................................................................................................................................................................... 47
E-Mail, Non Records ....................................................................................................................................................................................................................................................... 48
E-Mail, Official City Records ............................................................................................................................................................................................................................................ 48
Exchange Server (Microsoft Outlook Mail Folders) ......................................................................................................................................................................................................... 48
Exchange Server, Back Ups (Microsoft Outlook Mail Folders) ........................................................................................................................................................................................ 49
Internet Policies ............................................................................................................................................................................................................................................................... 49
Inventory, Logs, Systems Manuals .................................................................................................................................................................................................................................. 49
Licenses .......................................................................................................................................................................................................................................................................... 49
Network Back Ups, Program Files and Directions ........................................................................................................................................................................................................... 49
Network Information Systems (LAN/WAN) ...................................................................................................................................................................................................................... 49
Network Database(s), Program Files and Directories ..................................................................................................................................................................................................... 49
Network Database(s), Back Ups, Program Files and Directories .................................................................................................................................................................................... 49
Category of Record ......................................................................................................................................................................................................................................................... 51
PLANNING-ADVANCE ................................................................................................................................................................................................................................................... 51
Annexations / Reorganizations ........................................................................................................................................................................................................................................ 51
Demographic/Statistical Data .......................................................................................................................................................................................................................................... 51
3.A.7.b
Packet Pg. 105 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Development, Record of Surveys .................................................................................................................................................................................................................................... 51
General Plan ................................................................................................................................................................................................................................................................... 51
Grants Community Development Block Grant (CDBG); Urban Development; other Federal and State grants .............................................................................................................. 51
Grants - Unsuccessful ..................................................................................................................................................................................................................................................... 51
Historic Preservation Inventory........................................................................................................................................................................................................................................ 51
Housing Programs ........................................................................................................................................................................................................................................................... 51
Housing Programs (General) .......................................................................................................................................................................................................................................... 51
Landscape Design Guidelines ......................................................................................................................................................................................................................................... 52
Land Use and Development Code .................................................................................................................................................................................................................................. 52
Maps - city boundaries; parks.......................................................................................................................................................................................................................................... 52
Master Plans, Annual ...................................................................................................................................................................................................................................................... 52
Neighborhood /Community Plans .................................................................................................................................................................................................................................... 52
Special Projects- Congestion Management ................................................................................................................................................................................................................. 52
Special Projects &Technical Reports .............................................................................................................................................................................................................................. 52
Specific Plans – Adopted ................................................................................................................................................................................................................................................ 52
Studies, Various City ....................................................................................................................................................................................................................................................... 52
Category of Record ......................................................................................................................................................................................................................................................... 53
PLANNING-CURRENT ................................................................................................................................................................................................................................................... 53
Conditions of Approval .................................................................................................................................................................................................................................................... 53
Development Agreements ............................................................................................................................................................................................................................................... 53
Development, General Subject Files ............................................................................................................................................................................................................................... 53
Development Logs .......................................................................................................................................................................................................................................................... 53
Development, Photographs ............................................................................................................................................................................................................................................. 53
Development, Street Numbers, and Housing Numbers .................................................................................................................................................................................................. 53
Development, Project Plan .............................................................................................................................................................................................................................................. 53
Entitlement Projects- Not completed, withdrawn, or denied ............................................................................................................................................................................................ 53
Environmental Quality California Environmental Quality Act (CEQA) ............................................................................................................................................................................ 54
Environmental Quality ..................................................................................................................................................................................................................................................... 54
California Environmental Quality Act (CEQA)- Technical Reports ................................................................................................................................................................................. 54
3.A.7.b
Packet Pg. 106 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
General Plan Amendments – Adopted ............................................................................................................................................................................................................................ 54
General Plan Amendments to any Element .................................................................................................................................................................................................................... 54
Home Occupation Permits............................................................................................................................................................................................................................................... 54
Licenses/Permits – Special (Events; Solicitation) ............................................................................................................................................................................................................ 54
Lot Line Adjustments ....................................................................................................................................................................................................................................................... 54
Parcel Maps .................................................................................................................................................................................................................................................................... 55
Parcel Map Waivers ........................................................................................................................................................................................................................................................ 55
Purchasing ...................................................................................................................................................................................................................................................................... 55
RFQ's, RFP's ................................................................................................................................................................................................................................................................... 55
Subdivision Maps, Plans, Drawing Exhibits (All .............................................................................................................................................................................................................. 55
Development Plans) ........................................................................................................................................................................................................................................................ 55
Water Quality Management Plan .................................................................................................................................................................................................................................... 55
Zone Changes – Adopted ............................................................................................................................................................................................................................................... 55
MISCELLANEOUS ......................................................................................................................................................................................................................................................... 56
Brochures/Publications .................................................................................................................................................................................................................................................... 56
Economic Development Projects ..................................................................................................................................................................................................................................... 56
Flood Projects ................................................................................................................................................................................................................................................................. 56
Land Use, Nonconforming ............................................................................................................................................................................................................................................... 56
Marketing, Promotional ................................................................................................................................................................................................................................................... 56
Newsletter, City ............................................................................................................................................................................................................................................................... 56
Offer of Dedication .......................................................................................................................................................................................................................................................... 56
Press Releases ............................................................................................................................................................................................................................................................... 56
3.A.7.b
Packet Pg. 107 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Legal Authority Abbreviations:
CCP Code of Civil Procedure (California) GC Government Code (California) PC Penal Code (California)
CCR California Code of Regulations IRC Internal Revenue Code R&TC Revenue & Taxation Code (California)
CFR Code of Federal Regulations IRS Internal Revenue Service USC United States Code
EC Elections Code (California) LC Labor Code (California)
AU=Audit CL=Closed/Completion CU=Current Year E=Election L=Life P=Permanent S=Supersede T=Termination
PE=Permanent Electronic File – Destroy Paper After Scanned/Reviewed
3.A.7.b
Packet Pg. 108 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority
Minimum Legal
Retention
Period
Remarks
BUILDING
Building, Blueprints/ Specifications Copies submitted by contractors with the
application for building permit or Certificate of
Occupancy
GC 34090 Current + 2 years CU + 2
Building, Certificates Compliance, elevation, occupancy - affecting title
to real property or liens on real property GC 34090 Life of the building or
permanent
Permanent or life of the
building
Building, Construction (Approved)
New commercial and residential construction,
tenant improvements, room additions, spas,
signs, block wall, remodel (including security
bonds)
CCP 337.15
GC 34090 10 years CU + 4 years
Building, Inspection Correspondence, fees, appeal requests, reports,
logs GC 34090 2 years CU + 2 years
Building, Permits Permits for buildings, signs, grading,
encroachment permits
GC 34090
Until completed + 2 years CL + 2 years
Building Plans/Construction Documents (SFR)
Final SFR building plans reviewed by Building
Inspector to guarantee structures meet local
building codes and should only be kept 90 days
after issuance of Certificate of Occupancy
pursuant to provisions of the UBC
GC 34090,
H&S 19850 CL+90 days Closed + 90 days
Building Plans
(Originals)
Official copy -- Not to be reproduced until written
permission is obtained from the architect of
record and current building owner. (Retention
requirement not applicable to buildings
containing a financial institution or public utility)
GC 34090
H&S 19850,
19851
For the life of the building Permanent or life of the
building
Building, Signs (temporary) Home occupation, off-premise signs GC 34090 2 years CU + 2 years
3.A.7.b
Packet Pg. 109 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority
Minimum Legal
Retention
Period
Remarks
Certificates of Compliance GC 34090(a) Permanent
Correction Notices, Stop Work Orders, etc.
Correction Notices, Stop Work orders, notices of
violation related to building permits, etc. GC 34090 CL+2 Closed + 2
Home Occupation Permits Business license-related GC 34090 Current + 2 years 5 years
Permits, Construction
Other than building permits - For signs, grading,
encroachment, including blueprints and
specifications
GC 34090 Until completed + 2 years CL + 2 years
Permits, Other
Alterations, encroachment, excavations, road,
street sidewalks & curb alterations, transportation,
swimming pool drainage, temporary uses, etc.
GC 34090 Until completed + 2 years CL + 2 yrs
Projects Not Completed or Denied
Administrative records, staff reports, drawings,
project files, etc. GC 34090(d) CL+2 Closed + 2
Property, Abandonment Buildings, condemnation, demolition GC 34090 Permanent Permanent
3.A.7.b
Packet Pg. 110 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal Retention
Period Remarks
CITY CLERK
Accidents/Damage to City
Property
Risk management administration.
GC 34090
CCP 337.15
10 years 10 years
Affidavits of
Publication/Posting
Proof of publication or posting of legal notices
– examples of legal notices: Notice of Public
Hearing, Notice of Lien, etc.
Legal notices for public hearings, publication
of ordinances, etc.
GC 34090
Current + 2 years, unless notice
is part of a project or matter that
requires longer retention (i.e.,
CEQA documents)
CU + 2
Agency Report of Consultants
(FPPC Form 805)
Identifies consultants hired by the City who
must file Form 700. 2 CCR 18734; GC 81009(e) 7 years
Agency Report – Events and
Ticket/Pass Distribution (FPPC
Form 802)
Report of tickets/passes; identifies persons
who received tickets/passes and describes the
public purpose for the distribution.
GC 81009(e) 7 years
Agency Report of New
Positions (FPPC Form 804)
Identifies new positions that will make or
participate in making governmental decisions
on behalf of the City.
GC 81009(e) 7 years
Agency Report of Public
Official Appointments (FPPC
Form 806)
Report of additional compensation received by
agency officials when appointing themselves
to committees, boards, or commissions of
other public agencies, special districts, joint
powers agencies, or joint powers authorities.
The current report must be posted on the
City's website.
FPPC Reg. 18705.5(c)(3); GC
34090
2 CCR 18702.5(b)(3); GC
81009(e)
Recommended retention: Keep
a paper copy of report for 2 years
after removal from the City's
website
Original - 7 years
3.A.7.b
Packet Pg. 111 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal Retention
Period Remarks
Agenda/Agenda Packets/Staff
Reports
City Council, Successor Agency,
Commissions, Boards – agendas and packets
should be imaged immediately. A paper copy
should be maintained for one year only. The
imaged record can serve as the permanent
record.
City Council, Successor Agency,
Commissions – agendas and packets can be
imaged immediately for retention if desired.
GC 34090
GC 34090.5 2 years
Paper - CU + 2 yrs until
imaged for permanent
file
Agreements/
Contracts
Original contracts and agreements and
backup materials, including leases, license
agreements, service/maintenance contracts,
etc.
Original contracts/ agreements regarding the
development of the real property, design,
specifications, surveying, planning,
supervision, testing, or observation of
construction or improvement to real property
Original contracts/agreements regarding the
development of the real property, design,
specifications, surveying, planning,
supervision, testing, or observation of
construction or improvement to real property;
may include records of retention releases,
retention withheld, change orders, etc.
CCP 337
CCP 337.2
CCP 343
CCP 337.15
4 yrs. after termination/
completion
10 yrs. after termination/
completion
Agreements, Exclusive Right
to Negotiate
Collective bargaining agreements GC 34090 CL + 2 years Longer retention will be
spelled out in agreement
Annexations/
Reorganizations
Notices, Resolutions, Certificates of
Completion GC 34090 Permanent
Permanent
3.A.7.b
Packet Pg. 112 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal Retention
Period Remarks
Appeals, Civil GC 34090; CCP 583.320(a)(3)
Applications for Boards,
Commissions Committees
Not selected GC 34090 2 years 2 years
Applications for Boards,
Commissions, Committees
Selected GC 34090
Sec. of State Guidelines Current + 5 years Current + 5 years
Articles of Incorporation Original documents. GC 34090
Permanent Permanent
Bids, Successful
Includes plan and specifications;
notices/affidavits.
GC 34090
CCP 337, 337.1 4 years 5 years
Bids, Unsuccessful Unsuccessful bid packages only GC 34090 2 years CL + 2
Campaign Statements -
Mayor, City Council - elected
(originals)
Original statements of elected candidates and
committees supporting elected candidates for
Mayor, City Council
GC 81009(b)
GC 81009(g)
Permanent (can image after 2
years) Permanent
Campaign Statements –
candidates for Mayor, City
Council – not elected
(originals)
Original statements of candidates and
supporting committees for candidates not
elected to Mayor, City Council.
GC 81009(b) GC 81009(g) 5 years (can image after 2 years) E + 5 years
Campaign Statements for
other than Mayor, City Council;
other campaign
Original statements of all other persons and
committees; other original reports and
statements.
GC 81009(c), (e)
GC 81009(g) 7 years (can image after 2 years) E + 7 years
3.A.7.b
Packet Pg. 113 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal Retention
Period Remarks
Campaign Statements/Reports
Copies of
Copies of reports/statements (if filing officer is
not required to keep more than one copy).
GC 81009(f)
GC 81009(g) 4 years (can image after 2 years) E + 4 years
Certificates of Destruction Certificates of Records Destruction. GC 34090 Permanent
Permanent
Claims Against the City Paid/Denied GC 34090 Until settled + 2 years CL + 5 years
Complaints - Miscellaneous
Miscellaneous complaints, non-code
enforcement, not related to specific lawsuits
involving the City and not otherwise
specifically covered by the retention schedule.
GC 34090 2 years CL + 2 years
Conflict of Interest Code
Conflict of Interest Code – required under
Political Reform Act; must be reviewed by July
1st of every even-numbered year and
amended if necessary.
GC 87300 et seq. Permanent Permanent
Correspondence
General correspondence, including letters and
e-mail; Various files not related to specific
cases and not otherwise specifically covered
by the retention schedule.
GC 34090 2 years CU + 2 years
Deeds, Real Property
Abandonments and supporting data; Deeds
and supporting data; Quitclaims and
supporting data; and Easements and
supporting data.
GC 34090(a) Permanent Permanent
Election - Administrative
Documents
Not ballot cards or absentee voter
lists/applications. GC 34090 2 years E + 3 years
Election – Affidavit Index EC 17001 5 years E + 5 years
Election - Ballots - Prop. 218
(Assessment Districts)
Ballots - Property-related fees (Assessment
Ballot proceeding) [Ballots are disclosable
public records during and after tabulation].
GC 53753(e)(2) 2 years Permanent
3.A.7.b
Packet Pg. 114 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal Retention
Period Remarks
Election – Canvass
Notifications and Publication of Election
Records used to compile final election results,
including tally sheets, voting machine
tabulation, detailed breakdown of results;
special election results.
EC 17304
6 months
E + 4 years
Election - Certificates of
Election
Certificates of election; original reports and
statements. GC 81009(e) E + 7 years T + 4 years
Election - Charter
Amendments / Measures
Chapter designations by Secretary of State
following adoption of voters.
GC 34458-60
GC 34090 Permanent Permanent
Election - Nomination
Documents – Successful
All nomination documents and signatures in
lieu of filing petitions. EC 17100 during term and 4 years after T + 4 years
Election - Nomination
Documents - Unsuccessful
GC 81009(b) 5 years E + 5 years
Election Petitions -
Initiative/Recall/Referendum/C
harter Amendments
Not a public record - documents resulting in
an election - retention is from election
certification.
EC 17200, 17400
GC 6253.5;
EC 17400;
GC 34458-60
8 months E + 1 year
Election Petitions - No election
Not a public record. Not resulting in an
election. Retention is from final examination.
EC 17200, 17400
GC 6253.5 8 months CL + 1 year
Election - Precinct Records
From the date of election: Precinct official
material; declaration of intention; precinct
board member applications; orders appointing
members of precinct boards and designating
polling places includes notice of appointment
of office and record of service.
EC 17503 E + 5 months E + 1 year
Election - Roster of Voters
From date of election; initiative; referendum
recall; general municipal election; Charter
Amendments.
EC 17300 5 years E + 5 years
3.A.7.b
Packet Pg. 115 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal Retention
Period Remarks
Election - Voter Affidavits
Affidavits of registration retained by the
elections official. EC 17000 5 years E + 5 years
Ethics Training Records (AB
1234; effective 1/1/06)
Records are required to be kept under Gov.
code section 53235.2 (effective 1/1/06).
Records must show dates that local officials
satisfied the training requirements and the
entity that provided the training.
GC 53235.2 5 years after receipt of training
Gift to Agency Report (FPPC
Form 801)
FPPC form showing payment or donation
made to the City or to a City official and which
can be accepted as being made to the City.
FPPC Reg. 18944(c)(3)(F), (G);
FPPC Fact Sheet: "Gifts to an
Agency – Part 2"
Must be posted on City website
for 4 years (per FPPC Fact
Sheet)
Insurance Certificates, City
Liability, performance bonds, employee
bonds, property;
Insurance certificates filed separately from
contracts include insurance filed by licensees.
GC 34090 Until superseded S
Insurance, Liability/Property
May include liability, property, Certificates of
Participation, deferred, use of facilities. GC 34090 Until superseded S
Lease Agreements Property or equipment leases. CCP 337; 337.2; 343 Until terminated + 4 years
Legal Notices/Affidavits of
Publication
Examples: Notices of public hearings, notices
of liens, etc. Also, proof of publication of the
notice or proof of posting of notice.
GC 34090
Current + 2 years, unless part of
a project or matter that requires
longer retention (i.e., CEQA
documents)
CU + 2 years
Legal Opinions
Confidential – not for public disclosure
(attorney-client privilege).
GC 34090
GC 6254(k) Until superseded + 2 years S + 2 years
Litigation Case files GC 34090 Until settled +2 years Until settled + 5 years
Lobbying or Lobbyist Forms
(FPPC forms)
FPPC Form 602 – Lobbying Firm Activity
Authorization; FPPC Form 635 – Report of
Lobbyist Employer & Report of Lobbying
Coalition – forms used when employing or
contracting with a lobbying firm.
FPPC Reg. 18615(d) 5 years
3.A.7.b
Packet Pg. 116 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal Retention
Period Remarks
Local Appointments List
("Maddy List")
List of all regular and ongoing boards,
commissions, and committees appointed by
the City Council – pursuant to the Maddy
Local Appointive List Act.
GC 54970
GC 34090
Until superseded (new list
prepared each Dec. 31st)
Minutes
Council/Successor to Redevelopment
Agency/Commissions, Boards. Documents
are to be imaged immediately. Paper records
are to be maintained permanently by the City
Clerk Division.
GC 34090 Permanent Permanent
Municipal Code
Cities may wish to retain old versions for
historic value. GC 34090 Until superseded S + 2
Notices – Public Meetings Special Meetings GC 34090
2 years CU + 2 years
Oaths of Office
Elected and public officials (i.e., Council
members; commissioners; etc.).
GC 34090
29 USC 1113
Sec. of State Guidelines
Current plus 6 years CU + 6 years
Ordinances
Vital records - originals may never be
destroyed. Image immediately.
GC 34090
Permanent Permanent
Planning Commissioners
Applications and other documents relating to
commissioners. GC 34090 Until Superseded + 2 years
S + 2 years
Policies, Administrative
All policies and procedures, directives
rendered by Council not assigned a resolution
or ordinance number.
GC 34090 Until Superseded + 2 years
S + 2 years
Policies, Council/
SA/Commissions
Original policies adopted by the City
Council/Successor Agency/
Commissions. Imaged immediately as part of
Council packet or minutes.
GC 34090 Until Superseded S + 2 years
Political Support / Opposition,
Requests & Responses
Related to legislation. GC 34090 2 years CU + 2 years
3.A.7.b
Packet Pg. 117 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal Retention
Period Remarks
Procedure Manuals Administrative. GC 34090 Until superseded + 2 years S + 2 years
Proclamations City issued proclamations. GC 34090 2 years; if adopted by resolution,
then permanent retention CU + 2 years
Property
Acquisition/Disposition
Supporting documents regarding sale,
purchase, exchange, lease, or rental of
property by City.
GC 34090(a), GC 6254 CL + 10 years
Public Records Request
Requests from the public to inspect or copy
public documents. GC 34090 2 years CU + 2 years
Recordings – audio (for
preparation of meeting
minutes)
Council/Commission/
Successor Agency meetings.
GC 34090
64 Ops.Atty.Gen 317
Until no longer required for
preparation of minutes (after
minutes are approved)
Until no longer required
for preparation of
minutes (after minutes
are approved)
Recordings - routine video
monitoring, telephone, and
radio communications
Routine daily recording of telephone
communications & radio communications;
routine video monitoring including in-car video
systems, jail observation/monitoring systems,
building security systems.
GC 34090, GC 34090.6
Videos - 1 year (unless another
record of the event is maintained
– i.e., minutes – then retention is
90 days); Phone & Radio
communications - 100 days
(destruction must be approved by
City Council & City Attorney)
Videos - 1 year; Phone &
Radio communications -
100 days (destruction
must be approved by
City Council & City
Attorney)
Recordings, video or digital –
meetings of legislative bodies
Video recordings of public meetings made by
or at the direction of the City (e.g., Council/
Commission/ Successor Agency meetings).
GC 54953.5 30 days
30 days following
adoption of minutes; may
be retained longer for
public access purposes
Recordings, video or digital -
other
Other than video recordings of public
meetings; Considered duplicate records if
another record of the same event is kept (i.e.,
written minutes).
GC 34090, 34090.7 90 days after event is recorded
90 days after event is
recorded
Records Management
Disposition Certification
Documentation of final disposition of records. GC 34090 Permanent Permanent
3.A.7.b
Packet Pg. 118 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal Retention
Period Remarks
Records Retention Schedules GC 34090 Current + 2 years CU + 2 years
Resolutions
Vital records - originals may never be
destroyed. Image immediately. GC 34090 Permanent Permanent
Statements of Economic
Interest Form 700 (copies)
(elected officials)
Copies of original statements of elected
officials forwarded to Fair Political Practices
Commission (FPPC).
GC 81009(f), (g) 4 years (can image after 2 years) CU + 4 years
Statements of Economic
Interest Form 700 (originals)
(non-elected)
Originals of statements of designated
employees. GC 81009(e), (g) 7 years (can image after 2 years) CU + 7 years
Statements of Economic
Interest Form 700 (originals)
(elected)
Originals of statements of elected officials. GC 81009 CU + 7 years Recommended
CU + 12 years
3.A.7.b
Packet Pg. 119 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal
Retention Period Remarks
CODE
ENFORCEMENT
Code Enforcement,
Case files (see
Nuisance Abatement)
Building, housing, and mobile home code violation
records, including inspections; public nuisance
rubbish and weed abatement, citations
[records on vehicle abatement/abandoned
vehicles].
GC 34090 Until closed + 2 years
CL + 2 years
Code Enforcement,
Liens & Releases
Utilities, abatement, licenses. GC 34090
Current + 2 years -
Permanent if document
is recorded Keep
recorded liens until lien
is paid/satisfied
CL + 2 years
Permanent if recorded doc
Code Enforcement –
Logs Lien recovery Documentation of investigations and
follow-up. GC 34090 Current + 2 years CU + 2 years
Code Enforcement
Regulations
Includes rules Other than regulations in City's
Municipal Code. GC 34090 2 years CU + 2 years
Code Enforcement
Reports, Federal and
State
Code enforcement statistics; may contain records
affecting title to real property or liens thereon. GC 34090
Current + 2 years
Minimum 2 years;
Permanent if records
affect title or lien
Permanent
Nuisance Abatement
Includes citations (not police), nuisance abatement,
and liens resulting from nuisance abatement. GC 34090 Until settled + two
years CL + 2 years
Parking Citations
Includes administrative parking citations and
appeals. GC 34090
Until
settled/adjudicated + 2
years
CL + 2 years
Procedure Manuals Administrative. GC 34090 Until superseded + 2
years S + 2 years
Property, Abandonment Buildings, condemnation, demolition. GC 34090 Permanent Permanent
3.A.7.b
Packet Pg. 120 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal
Retention Period Remarks
Litigation Case files. GC 34090 Until settled + 2 years
3.A.7.b
Packet Pg. 121 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal
Retention Period Remarks
DEPARTMENT OF
UTILITIES
Backflow Test Reports
Reports of testing and maintenance – water
systems. 17 CCR § 7605 3 years 3 years
Flood Control Includes basins and creeks. GC 34090; FEMA 322 Permanent
Hazardous Materials -
Hazardous Waste
Disposal Records
Examples of hazardous waste materials/hazardous
waste: used oil; pesticides.
, 22 CCR 66279.91; 3 CCR
6624(g) 3 years CU + 5 years
Hazardous Materials -
Permits, Hazardous
Materials Storage
[Permanent retention of environmentally sensitive
materials is recommended]. GC 34090 While current + 2 years Permanent
Hazardous Materials -
Programs, Household
Hazardous Waste
Documents regarding federal, state, or local
programs on disposal of household hazardous
waste.
GC 34090 Until superseded + 2
years S + 2 years
Hazardous Materials -
Exposure Records,
etc.
Employee exposure records; name/identity of
chemical substance used; when & where chemical
substance was used.
8 CCR 3204(d) et. seq. Length of employment
+ 30 years CU + 30 years
Hazardous Materials -
Underground Storage
Tank
Compliance
Documents regarding: storage, location,
installation, removal, remediation. GC 34090 Permanent Permanent
Hazardous Materials -
Underground Storage
Tank
Maintenance and
Repair
Documents regarding: repairs, lining and upgrades. 23 CCR 2660(j), 2712 For the life of the tank Permanent
3.A.7.b
Packet Pg. 122 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal
Retention Period Remarks
Maintenance Manuals Equipment service/maintenance. GC 34090 Until Superseded S
Maintenance / Repair
Records
Equipment. GC 34090 2 years CU + 2 years
Municipal Facilities
Facility Rentals; Use
Permits, contracts, diagrams, schedules, insurance
binders. GC 34090 Current + 2 years CU + 2 years
Municipal Facilities
Maintenance and
Operations
Service requests, invoices supporting
documentation, buildings, equipment, field
engineering, public facilities including work orders
and graffiti removal.
GC 34090 2 years CU + 2 years
Mutual Aid Strategic
Plans
Public Safety – Emergency Management. GC 34090 S + 2 years
NPDES Permits –
sewage/sludge
National Pollutant Discharge Elimination System
(NPDES) – permit – sewage sludge use and
disposal – monitoring records.
40 CFR 503.17 5 years 5 years
NPDES Permits
NPDES permit – monitoring information, including
calibration and maintenance records, original strip
chart recordings, required reports and all data
used to complete the permit application.
40 CFR 122.41 3 years 3 years
Permits, Construction
Other than building permits - For signs, grading,
encroachment, including blueprints and
specifications.
GC 34090 Until completed + 2
years CL + 2 years
Permits, Other
Alterations, encroachment, excavations, road,
street sidewalks & curb alterations, transportation,
swimming pool drainage, temporary uses, etc.
GC 34090 Until completed + 2
years CL + 2 yrs
Sewer
Construction/Improvem
ent/ Maintenance
Administrative records. GC 34090 2 years CU + 2 years
3.A.7.b
Packet Pg. 123 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal
Retention Period Remarks
Storm Drain
Construction/
Improvement/
Maintenance
Administrative records. GC 34090 2 years
CL + 2 years
Street Construction
/Improvements
Administrative records GC 34090 2 years CL + 2 years
Street Reports Finance – reports to state GC 34090 5 years 5 years
3.A.7.b
Packet Pg. 124 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description of Example of Record Legal Authority Minimum Legal
Retention Period Remarks
ENGINEERING
Capital Improvement
Project File
Agreements; contracts; correspondence; change orders;
invoices; plans; specifications; utility notice; benchmark data;
grants; bonds; submittals; certified payroll
Note: Includes cable, franchises, and/or involving construction
of improvements.
GC 34090(a); 4004;
H&S 19850; CCP
337.15
Permanent
Drawings, Project Plan
Does not include those usually filed with a case or project GC 34090 (d) CU + 2 years
Easements, Real
Property
Easements and supporting data GC 34090 (a) Permanent
Engineering Capital
Improvement Projects
Supporting documentation including bidders list, specifications,
reports, plans, work orders, schedules, etc.
GC 34090
GC 337.15
Project completion + 2
years CL + 2 years
Engineering
Construction Tracking,
Daily
Any field notes and related CCP 337.15
CC337.15
Project completion + 10
years CL + 10 years
Engineering Drawings,
Traffic Control Plan
Signs, signing and striping, road construction GC 34090
GC 349090a Permanent Permanent
Engineering Flood
Control
Storm Drain GC 34090
GC 34090d Permanent Permanent
Engineering Special
Districts
Supporting documents re: improvement, lighting, underground
utility; bonds, taxes and construction
GC 34090
GC 34090a Permanent Permanent
3.A.7.b
Packet Pg. 125 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description of Example of Record Legal Authority Minimum Legal
Retention Period Remarks
Engineering
Street/Alley
(Abandonment/
Vacation)
Relinquishment of rights and fee title GC 34090
GC 349090d Permanent Permanent
Engineering Traffic
Signals
Counts, collisions, accidents GC 34090
GC 34090d Completion + 2 years CL + years
Maps and Plats
Engineering and field notes and profiles; cross-section of roads,
streets, right-of-way, bridges; may include annexations, parks,
tracts, blocks, storm drains, water easements, bench marks,
trees, grading, landfill, fire hydrants, base maps, sewer/water
plants and maps, etc.
GC 34090(a) Permanent
Material Boards,
Renderings Boards &
Photographs
GC34090 2 years
Speed Surveys
Surveys of traffic and speeds, including radar gun data and
speed limit surveys GC 34090 Permanent
Street Vacation
Relinquishment of rights and fee title GC 34090 Permanent
3.A.7.b
Packet Pg. 126 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal
Retention Period Remarks
FINANCE
Accounts Payable
Invoices and backup documents, purchase orders,
travel expense reimbursements, check requests,
canceled and voided checks, check copies, Form
1099, Form W-9, check registers or record of checks
issued; approved by legislative body (copy is normally
retained as part of agenda packet information), etc.
CCP 337
26 CFR 31.6001-1(e)(2);
Sec. of State Guidelines
recommendation
Until audited + 4 years
AU + 4 years
Accounts Receivable
Receipts for deposited checks, coins, currency; checks
received, receipt books, cash receipts, cash register
tapes, payments for building permits/parking
permits/Transient Occupancy Tax, collections reports,
etc.
CCP 337
26 CFR 31.6001-1(e)(2);
Sec. of State Guidelines
recommendation
Until audited + 4 years
AU + 4 years
Annual Financial
Report
May include independent auditor analysis. GC 34090
Until audited + 2
years; Sec. of State
Guidelines
recommends while
current + 7 years
Permanent
Appraisals
For Real Property Owned by City – Not a public record
until real estate transaction is complete.
GC 34090
GC 6254(h) 2 years
Held with asset documentation, AU
+ 4 years
Assessment Districts Original Documentation. GC 34090 Permanent
Assessment Districts Annual Reporting. GC 34090 AU + 4 years
Audit Hearing or
Review
Documentation created and or received in connection
with an audit hearing or review.
GC 34090
2 years
CL + 2 years
Audit Reports Financial services; internal and/or external reports.
GC 34090
CCP 337
CCP 343
Current + 4 years;
(Sec. of State
Guidelines
recommends
permanent retention)
Permanent
3.A.7.b
Packet Pg. 127 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal
Retention Period Remarks
Bank Account
Reconciliations
Bank statements, receipts, summaries, disbursements,
reconciliations, certificates of deposit, etc. 26 CFR 31.6001-1(e)(2)
Until audited + 4 years
(Sec. of State
Guidelines
recommends until
audited + 5 years)
AU + 4 years
Bonds
Authorization/public hearing
records/prospectus/proposals/certificates/notices
(transcripts)/registers/statements.
CCP 336a,
CCP 337.5
Cancellation,
redemption or maturity
+ 10 years
Permanent
Bonds, Development Housing; Industrial Development CCP 337.5
10 years 10 years
Bonds, Employee
(Fidelity Bonds)
Form of insurance that covers employer (City) for
losses resulting from fraudulent acts of specified
employees
GC 34090 While employed + 2
years CU while employed + 2 years
Bonds - Final
Final bond documentation; monthly stat ement of
transactions; supporting documents
GC 34090
CCP 337.5 10 years 10 years
Bonds - Paid Paid Bonds; warrant certificates; interest coupons GC 34090
GC 53921 2 years 2 years
Bonds, Surety
Documentation created and/or received in connection
with the performance of work/services for the City, or
for parcel maps and subdivision work.
CCP 337 4 years 4 years from release date
Bonds - Unsold Unsold Bonds. GC 34090
GC 43900 et seq. 2 years 2 years
Budget, Annual
Adjustments, journal entries, account transfers. GC 34090 Current + 2 years AU + 4 years
Business License
Reports, business license applications, supporting
documents, etc. GC 34090 2 years
CU + 4 years
California State Tax
Records
Forms filed annually; quarterly and year-end reports. R&TC 19530
R&TC 19704 6 years 6 years
3.A.7.b
Packet Pg. 128 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal
Retention Period Remarks
Comprehensive Annual
Financial Reports
(CAFR)
Finance . GC 34090 2 years Permanent
Fee Schedules /
Studies
Considered by the City Council. GC 34090 2 years CU + 6 years
Fixed Assets Inventory
Reflects purchase date, cost, account number. GC 34090 Until audited + 2 years AU + 4 years
Fixed Assets Surplus
Property
Auction; disposal –
Listing of property; sealed bid sales of equipment.
GC 34090
CCP 337 Until audited + 4 years AU + 4 years
Fixed Assets Vehicle
Ownership & Title
Title transfers when vehicle is sold. VC 9900 et. seq. Until sold AU + 4 years after disposition
General Ledgers
All annual financial summaries--all agencies.
GC 34090
CCP 337
Until audited + 4
years; Sec. of State
Guidelines
recommends
permanent retention
AU + 6 years
Investment Reports,
Transactions
Summary of transactions, inventory and earnings
report.
GC 34090
CCP 337
Until audited + 4 years AU + 4 years
3.A.7.b
Packet Pg. 129 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal
Retention Period Remarks
Payroll - Federal/State
Reports
Annual W-2's, W-4’s, etc.; quarterly and year-end
reports.
29 USC 436
26 CFR 31.6001-4
R&TC 19530
R&TC 19704
IRC 6001
IRS Reg. 301.6501(a)-1
26 CFR 31.6001-1(e)
29 CFR 516.5 – 516.6
6 years AU + 6 years
Payroll
Deduction/Authorization
s
Deferred compensation, wage garnishment, CalPERS,
and various other reports. 29 CFR 516.6(c) While Current + 2
years AU + 6 years
Payroll, registers
Finance
Other than detailed year end
Detailed year end for reconstructing PERS service
hours.
29 CFR 516.5(a)
LC 1174(d)
GC 34090
3 years; Sec. of State
Guidelines
recommend
permanent retention
AU + 6 years
Payroll
Employee time cards/time sheets, records showing
employee information/data – names, addresses,
terminated employee information, etc.
29 CFR 516.6(a)(1)
LC 1174(d), 29 CFR 516.5
2 years; Sec. of State
Guidelines
recommended
retention – until
audited + 6 years
AU + 6 years
Payroll - Wage Rates /
Job Classifications
Employee records.
LC 1197.5(d)
LC 1174(d)
GC 34090
GC 12946
29 CFR 516.6
29 CFR 1602.4
29 CFR 1627.3
While current + 3
years AU + 6 years
Purchasing,
Requisitions, Purchase
Orders
Original Documents, Requests for Qualifications;
Requests for Proposals regarding good and services.
GC 34090
CCP 337 Until audited + 4 years
AU + 4 years
3.A.7.b
Packet Pg. 130 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal
Retention Period Remarks
Utility Services
Applications for utility connections, disconnects,
registers, service, customer name, service address,
meter reading, usage, payments,
applications/cancellations (exempt from disclosure to
the public), meter reading reports, utility rebate, etc.
GC 34090
GC 6254.16
Until audited + 2 years
AU + 4 years
3.A.7.b
Packet Pg. 131 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal
Retention Period Remarks
HUMAN RESOURCES
Accidents / Damage to
City Property
Risk management administration.
GC 34090
CCP 337.15
10 years
10 years
Benefit Plan Claims
Includes, dental, disability, education, health, life,
vision, including dependent care and employee
assistance.
GC 34090 2 years
CL + 2 years
Benefit Plan Enrollment
Employee benefits such as health, vision, dental,
pension and insurance plans(includes enrollment
and plan information.
29 USC 1027
28 CCR 1300.85.1
11 CCR 560
29 CFR 1627.3(b)(2)
Life of plan + 6 years
Life of plan + 6 years
Class & Comp Studies
Studies or surveys of other agencies regarding
wages, salaries, and other compensation or
benefits.
LC 1197.5(d)
LC1174(d)
GC34090
GC12946
29 FR 516.6
29 CFR 1602.4
29 CFR 1627.3
2 years CL + 2 Years
Cal-OSHA
Personnel-Logs, Supplementary Record, Annual
Summary (Federal & State-Cal OSHA). LC 6410; 8 CCR 14300.33 5 years CU + 5 years
Contracts, City
Original contracts and agreements and backup
materials, including leases, license agreements,
services/maintenance contracts, equipment,
supplies, etc.
Original contracts/agreements regarding the
development of real property, design,
specifications, surveying, planning, supervision,
testing, or observation of construction or
improvement to real property.
CCP 337
CCP 337.2
CCP 343
CCP 337.15
4 years after
termination/
completion
10 years after
termination/completion
T + 5 years
Permanent
Correspondence
General correspondence, including letters and e-
mail; Various files, not related to specific cases
and not otherwise specifically covered by the
retention schedule.
GC 34090 2 years CU + 2 years
3.A.7.b
Packet Pg. 132 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal
Retention Period Remarks
Deferred Compensation
Reports
Finance - pension/retirement funds. 29 CFR 516.5
3 years Permanent
Deferred Compensation Includes enrollment and plan information. 29 CFR 516.5
29 CFR 1627.3 3 years Termination + 3 years
Dept. Of Fair
Employment & Housing
Act
Claims that are resolved administratively. All State
and Federal Laws require retention until final
disposition of formal complaint; State requires 2
years after action is taken.
GC12946, 34090 CL+2 CL + 2
Drug and Alcohol
Testing / D.O.T files
DMV/Pull Reports
D.O.T. Requires 5 years for positive tests,
refusals, annual summaries, etc., 1 year for
negative tests; EEOC / FLSA / ADEA (Age)
requires 3 years' physical examinations; State Law
requires 2 years;
29 CFR 1627.3(b)(1)(v), GC
§§12946, 34090; 49 CFR
655.71 et seq.; 49 CFR
382.401 et seq. 49 CFR
653.71 GC34090
GC 34090
GC 6254(c)
VC 1808.1(c)
S+5 New DMV pull reports should be
received every 12 months
Employee Files
Personnel files--Not a public record.
Payroll or other records containing name, address,
date of birth, occupation, rate of pay, etc.,
including records relating to promotion, demotion,
transfer, lay-off, termination.
GC 12946
GC 6254(c) 29 CFR 1627.3 While current + 3 years T+3years
Employee Information -
CEIR
Personnel--California Employer Information
Report
(for employers of 100 or more employees).
2 CCR 11013, (c)(1);
GC 12946
2 years Received + 2 years
Employee Information -
Applicant Identification
Records
Personnel--Data regarding race, sex, national
origin of applicants(EEO-4 Reports). 2 CCR 11013(c)(2) 2 years Received + 2 years
3.A.7.b
Packet Pg. 133 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal
Retention Period Remarks
Employee Noise
Exposure
Noise exposure measurement records;
Employee audiometric test records.
8 CCR 5100
CU + 2 years
(measurement records)
Length of employment
(test records)
Employee, Non-safety
Non-safety employee records may include:
Release Authorizations; Certifications;
Reassignments; outside employment;
commendations, disciplinary actions; terminations;
Oaths of Office; evaluations-pre-employee
medicals; fingerprints; identification cards (ID's).
29 CFR 1627.3
LC 1174
GC 12946
GC 34090
Length of employment
+ 3 years Length of employment + 3 years
Employee Programs Includes EAP and Recognition. GC 34090
GC 12946 2 years CL + 2 years
Employee, Recruitment
Eligibility lists, ethnicity disclosures, examination
materials, examination, Testing job bulletins.
GC 12946
GC 34090
29 CFR 1602.31
29 CFR 1627.3
2 years CL + 2 years
Employee, Reports Employee statistics, benefit activity, liability loss. GC 34090 2 years
CU + 2 years
Employee Rights –
General
Includes arbitration, grievances, union requests,
sexual harassment & Civil Rights, Complaints &
disciplinary actions and investigations.
GC 12946
29 CFR 1602.14
Length of employment
+ 2 years
T + 5 years
Employment
Agreements – At-Will
Employees; Temporary
Employees
Original agreements/contracts for at-will
employees or temporary employees. CCP 337, 343 Length of employment
+ 4 years
Employment
Applications - Not Hired
Applications submitted for existing or anticipated
job openings, including any records pertaining to
failure or refusal to hire applicant.
GC 34090
GC 12946
29 CFR 1627.3
2 years CU + 2 years
3.A.7.b
Packet Pg. 134 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal
Retention Period Remarks
Employment Eligibility
Verification (I-9 Forms)
Federal Immigration and Nationality Act;
Immigration Reform/Control Act 1986.
8 USC 1324a (b)(3)
Pub. Law 99-603
3 years after date of
hire, or 1 year after
date of termination,
whichever is later
3 years after date of hire, or 1 year
after date of termination, whichever is
later
Employment - Surveys
and Studies
Includes classification, wage rates.
GC 12946; GC 34090; 29
CFR 516.6
2 years CU + 2 years
Employment - Training
Records, Non-Safety
Paperwork documenting internal and external
training for non-safety employees; includes any
volunteer program training - class training
materials, internships.
GC 34090
GC 12946
Length of employment
+ 2 years CU + 2 years
ERISA Records
Employee Retirement Income Security Act of
1974- plan reports, certified information filed;
records of benefits due.
29 USC 1027
29 USC 1059 6 years CU + 6 years
Ethics Training Records
(AB 1234; effective
1/1/06)
Records required to be kept under Gov. code
section 53235.2 (effective 1/1/06). Records must
show dates that local officials satisfied the training
requirements and the entity that provided the
training.
GC 53235.2 5 years after receipt of
training
Family and Medical
Leave Act (federal)
Records of leave taken, City policies relating to
leave, notices, communications relating to taking
leave.
29 CFR 825.500;
GC 12946
3 years (federal)
2 years (State)
Fed = CU + 3 years
State= CU + 2 years
FIRST AID
Medical Incident Reports-All non-filed worker
comp docs. Maintain separate from other
medical/personnel records.
GC 12946, 34090
29 CFR 1627.3
Length of employment
plus 3 years T + 3 years
Insurance, Joint Powers
Agreement
Joint Powers agreement - Authority for California
Cities Excess Liability (ACCEL); Accreditation,
MOU, agreements and agendas.
GC 34090 Current + 2 years CU + 2
Insurance Certificates,
City
Liability, performance bonds, employee bonds,
property;
Insurance certificates filed separately from
contracts, includes insurance filed by licensees.
GC 34090 Until superseded S
3.A.7.b
Packet Pg. 135 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal
Retention Period Remarks
Insurance,
Liability/Property
May include liability, property, Certificates of
Participation, deferred, use of facilities. GC 34090 Until superseded S
Insurance, Risk
Management Reports
Federal OSHA Forms; Loss Analysis Report;
Safety Reports; Actuarial Studies.
29 CFR 1904.44
GC 34090
5 years (Federal)
2 years (State)
Federal = + 5 years
State = + 2 years
Investigations
Department Level
Multi-party group investigations; Organization
wide.
29 CFR 516.6
29 CFR 1627.3(a) Current plus 3 years CL + 3 years (can do 5 if you want)
Invoices
Copies sent for fees owed, billing, related
documents. GC 34090 Until audited + 2 years AU + 4 years
Job Descriptions
Descriptions of duties, qualifications,
responsibilities for each position/classification/job
title, research related.
29 CFR 1627.3 While current + 3 years CL + 3
Legal Opinions
Confidential – not for public disclosure (attorney-
client privilege).
GC 34090
GC 6254(k)
Until superseded + 2
years S + 2 years
Medical
Insurance-Personnel Related.
GC34090 Until Superseded CU+2
Memorandum of
Understanding (MOU)- &
(Negotiations)
Personnel related; agreements with employee
bargaining units resulting from negotiations,
contracts, correspondence.
GC 34090;
29 USC 211(c)
Sec. of State Guidelines
Current + 2 years
Sec. of State
recommends
permanent retention
CU + 2
OSHA
OSHA Log 200, Supplementary Record, Annual
Summary (Federal & State-Cal-OSHA); OSHA
300 Log, privacy case list, annual summary,
OSHA 301 incident report forms.
LC 6410; 8 CCR 14300.33
29 CFR 1904.2 - 1904.6,
1904.33
5 years CU + 5 years
OSHA (Accident/Illness
Reports)
Personnel - Employee Exposure Records &
Employee Medical Records regarding exposure to
toxic substances,
Not a public record.
LC 6410; 8 CCR 14300.33; 8
CCR. 3204; GC 6254(c)
Duration of
employment plus 30
years
Duration of employment plus 30
years
3.A.7.b
Packet Pg. 136 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal
Retention Period Remarks
Personal Action Forms
PAF – forms documenting adjustment to
wages/salary. 29 CFR 516.6(c) While current + 2 years 5 Years
Payroll - Federal/State
Reports
Annual W-2's, W-4’s, Form 1099s, etc.; quarterly
and year-end reports.
29 USC 436
26 CFR 31.6001-4
R&TC 19530
R&TC 19704
IRC 6001
IRS Reg. 301.6501(a)-1
26 CFR 31.6001-1(e)
29 CFR 516.5 – 516.6
6 years CU + 6 years
Payroll Records
Deduction/Authorizations
; include Term EE’s
Benefit Deductions. 29 CFR 516.6(c)
29 CFR 516.5 While Current + 5 years CU + 5
Payroll,(Changes) –
employee information
Records showing employee information name
changes, addresses, etc. Including rate of pay and
weekly compensation earned and verifications of
employment.
29 CFR 516.5; LC 1174(d)
GC34090
29 CFR 516.6(a)(1)
LC 1174(d)
3 years from date of
last entry
(AU+4)-Change
AU + 4
PERS - Employee
Benefits
Retirement Plan – annual reports required to be
filed under ERISA.
PERS Employee Benefit Plan – original document,
or copies.
29 USC 1027
GC 34090
6 years
Current + 2 years
Current + 6 years
Personnel Policies
Procedure Manuals-
Rules and Regulations
Including employee handbooks, employee
manuals, and other policies/procedures.
29 CRF 516.6;
1627.3
GC34090
Until Superseded + 3
years S + 3 years
Policies, Administrative
All policies and procedures, directives rendered by
Council not assigned a resolution or ordinance
number.
GC 34090
Until Superseded + 2
years
S + 2 years
Recruitments and
Selection
Records relating to hiring, promotion, selection for
training. 29 CFR 1627.3 3 years CL + 3 years
3.A.7.b
Packet Pg. 137 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal
Retention Period Remarks
State Controller
Annual reports - Controller may destroy after 5
years GC 34090 2 years 5 years
Training Records
Departmental Records, sign in sheets, syllabus
etc. (Individual training records should be held
with personnel file and retention is T + 2).
GC 34090
GC 12946 +5 years CL + 5 years
Unemployment
Insurance Records
Claims, payments, correspondence, etc.
26 USC 3301-3311; Calif.
Unemployment Insurance
Code; CCP 343
4 years CU + 4 years
Vendors
Quotes, Inquires, resources etc., unsolicited.
Quotes for purchases should be held with
purchasing records with retention of AU + 4.
GC 34090
CCP 337
2 years 2 years
Wage Garnishment
Wage or salary garnishment.
CCP 337
Active until
garnishment is
satisfied; then retain
until audited + 4 years
Workers Compensation
Files
Work-injury claims; including Accident/Illness,
supervisor, and employee reports; medical and
legal records (all workers comp files).
8 CCR 10102
8 CCR 15400.2
29 CFR 1910.1020 29 CFR
1904.2-1904.6, 1904.33
LC6410; 8 CCR
14300.33; 8 CCR.
3204; GC6254(c)
GC34090
GC6254(c)
8CCR
3204(d)(1)(A)(B)
Duration of
employment + 30 years
Duration of employment + 30 years
3.A.7.b
Packet Pg. 138 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal
Retention Period Remarks
Information
Technology
E-Mail, Litigation
The City periodically receives requests for inspection or
production of documents pursuant to the Public Records
Act, as well as demands by subpoena or court order for!
documents. And, when litigation is commenced by or
against the City, it may be necessary to preserve
("litigation hold") all relevant documents. When the City
receives a request for disclosure of City records that
applies to City E-mail, or the City Attorney or City Clerk
place a litigation hold on certain documents that include
City E-mail, the person responsible for the covered
records must, using his/her best efforts and by any
lawful means available, preserve any City E-mail
covered by the request until it is determined whether the
City E-mail is subject to retention and/or disclosure. The
City Clerk, City Attorney, and systems administrator
must be contacted concerning any request for
disclosure of City records that applies to City E-mail in
the possession of persons subject to this policy.
GC 34090, 911.2, 945;
CCP 337
CL + 5 Years
E-Mail, Non Official City
Records
City e-mails (including attachments) that consist of
preliminary drafts, unofficial copies of documents kept
'only for convenience or reference, notes, or
inter-agency or intra-agency memoranda that are not
retained: by the City in the ordinary course of business,
will be considered "Non-Official City Records." Non-
Official City Records are not identified in the Records
Retention Schedule and shall be deleted once the
information is, understood or communicated. Non-
Official City Records include records that provide
general information, such as, without limitation,
announcing the dates and times of meetings, responses
to list serves, requests for general City information
(other than public 'records 2, etc.
GC 34090
N/A
3.A.7.b
Packet Pg. 139 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal
Retention Period Remarks
E-Mail, Non Records
Routine City e-mails, the information content of which is
neither necessary nor intended to be preserved for
future City use or reference, are "Non-Records." Non-
Records should be deleted once the information is
understood or communicated. Non-Records are not
intended to be retained in the ordinary course of City
business, Non-records may include, without limitation,
informal communication between staff or between staff
and consultants, unsolicited offers to do business with
the City, or personal correspondence and
announcements (such as inviting City staff to a
departmental lunch), etc.
GC 34090 N/A
E-Mail, Official City
Records
City e-mails (including attachments) that (i) that City or
an officer of the City is required by law to create or
retain, (ii) are necessary or convenient to the discharge
of a public officer's duties and made or retained for the
purpose of preserving its informational content for future
reference, (iii) document official business of the City,
such as information concerning the formation and
implementation of City policies and decisions, approvals
to initiate a business transaction, proceedings, requests
and replies to requests for public information, projects,
contracts, or (iv) may later be important or useful for
carrying out City business will be considered an "Official
City Record." An Official City Record shall be printed
onto paper, appropriately filed, and retained according
to the retention period for the document as indicated in
the Records Retention Schedule.
GC 34090 Reference applicable
records series or topic
Exchange Server
(Microsoft Outlook Mail
Folders)
The systems administrator has established a City E-mail
management system that automatically removes City
E-mails contained in all mail folders that are more than
ninety (90) calendar days old. The systems
administrator will disable the automatic e -mail deletion
feature to preserve City E-mails in response to a
litigation hold or Public Records Act request until it is
determined whether City E-mails are subject to
disclosure.
GC 34090 90 Days 90 days
3.A.7.b
Packet Pg. 140 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal
Retention Period Remarks
Exchange Server, Back
Ups (Microsoft Outlook
Mail Folders)
The systems administrator maintains backups for no
longer than two (2) weeks before they are overwritten.
The purpose of backups is to provide a means of
complete server recovery in case of a system failure.
Upon the City's receipt of a litigation hold or Public
Records Act request, the systems administrator may not
overwrite backups that contain City E-mails until it is
determined whether any of the City E-mails on the
backups are subject to disclosure.
GC 34090 2 Weeks 2 weeks
Internet Policies
Management policies and supporting documentation. GC 34090 S+ 2 Years S + 2 years
Inventory, Logs,
Systems Manuals
GC 34090 CU + 2 Years
CU + 2 years
Licenses
Federal or State required forms, documentations. GC 34090 CU + 2 Years CU + 2 Years
Network Back Ups,
Program Files and
Directions
The system administrator maintains month-end backups
two (2) months back before they are overwritten.
GC 34090 60 Days 60 days
Network Information
Systems (LAN/WAN)
Configuration maps and plans. GC 34090 CU + 4 Years CU + 4 Years
Network Database(s),
Program Files and
Directories
Including City View, Eden Systems, Cashier Centr al,
Geographical Information Systems(GIS), Laserfiche,
Safari RecWare, and other database applications as
appropriate.
GC 34090 Until Superseded S
Network Database(s),
Back Ups, Program Files
and Directories
The system administrator maintains month0end backups
two (2) months back before they are overwritten .
GC 34090 60 Days
3.A.7.b
Packet Pg. 141 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
3.A.7.b
Packet Pg. 142 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal
Retention Period Remarks
PLANNING-ADVANCE
Annexations / Reorganizations
Notices, Resolutions, Certificates of
Completion. GC 34090 Permanent
Permanent
Demographic/Statistical Data GC 34090 Current + 2 years
Permanent
Development, Record of
Surveys
Recording data and maps. GC 34090 Permanent CU + 2 years
General Plan
Image on completion. 1 paper copy in library
until superseded. GC 34090 Until Completed Permanent
Grants Community
Development Block Grant
(CDBG); Urban Development;
other Federal and State grants
Grants documents and all supporting
documents: applications, reports, contracts,
project files, proposals, statements, sub-
recipient dockets, environmental review,
grant documents, inventory, consolidated
plan, etc.
GC 34090
24 CFR 570.502;
24 CFR 85.42
Until completed + 4
years Permanent
Grants - Unsuccessful Grants not approved/awarded. GC 34090 2 years After funding agency AU + 4 year
Historic Preservation Inventory
Records of historic landmarks, including
historic register. GC 34090 Current + 2 years
CL + 2 years
Housing Programs
Includes comprehensive Housing Authority
Strategy, Meeting Credit Certificates,
Housing Bond Advisory, HOME, In-Lieu
Housing Mitigation, Low/Moderate Housing,
Rental Housing Assistance.
24 CFR 570.502
24 CFR 85.42
4 years
CU + 4 Years
Housing Programs (General)
Planning/
Successor Agency to the Redevelopment
Agency files.
GC 34090
Current + 2 years CL + 4 years
3.A.7.b
Packet Pg. 143 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal
Retention Period Remarks
Landscape Design Guidelines
Includes standards for landscaping medians,
parkway landscape development, public
works construction (Image only when
superseded).
GC 34090
Sec. of State
Guidelines
Permanent CU + 2 years
Land Use and Development
Code
Development Code Adopted by City Council. GC 34090 Until Superseded Permanent
Maps - city boundaries; parks
Recorded maps, surveys, monuments, plot
plans; maps of parks.
GC 34090
S + 2
Master Plans, Annual
Special or long range program plan for
municipalities – coordination of services;
strategic planning.
GC 34090 2 years Permanent
Neighborhood /Community
Plans
Area and neighborhood Planning case
records. GC 34090 Until Completed CU + 2 years
Special Projects- Congestion
Management
Ride sharing, trip management. GC 34090 Completion + 2 years CL + 2 years
Special Projects &Technical
Reports
Engineering, joint powers, noise,
transportation, area plans. GC 34090 2 years CL + 2 years
Specific Plans – Adopted
All Specific Plans adopted by the City
Council. GC 34090 CU + 2 years
Studies, Various City GC 34090 While current + 2
years P
3.A.7.b
Packet Pg. 144 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal
Retention Period Remarks
PLANNING-CURRENT
Conditions of Approval
Conditions of Approval for all entitlement
projects
(Image upon completion or expiration).
GC 34090 For the life of the
project CU + 2 years
Development Agreements
Agreements for development of real
property; Development and Disposition
Agreements (DDAs); May include
infrastructure contracts (i.e., architects,
treatment plants, utility lines, etc.),
franchises, etc.
CCP 337, 337.1,
CCP 337.15
GC 34090
48 CFR 4.703
Permanent
(Sec. of State
Guidelines
recommends retaining
paper original for 7
years)
Permanent
Development, General Subject
Files
Internal working files including
correspondence
(Image upon project completion or
expiration).
GC 34090 2 years Permanent
Development Logs
Logs, registers or similar records listing
permits, certificates of occupancy issued,
may include inspection, building activity,
daily, plan check, utility
GC 34090(a)
GC 4003, GC 4004
H&S 19850 - 19853
5 years CU + 2 years
Development, Photographs
Photographs, aerial; photos; plaques;
reports and studies; articles and news-
clippings; press releases.
GC 34090 2 years Recommended permanent retention
Development, Street Numbers,
and Housing Numbers
Street names, re-naming;
dedications;closing/actions/ address
assignment/changes.
GC 34090(a) Permanent
Development, Project Plan
Drawings; does not include those usually
filed with a case or project. GC 34090(d) CU + 2 years
Entitlement Projects- Not
completed, withdrawn, or
denied
Use Permits, Subdivisions, Design Review,
Planned Developments, etc.
(Image upon decision).
GC 34090 2 years CU + 5 years
3.A.7.b
Packet Pg. 145 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal
Retention Period Remarks
Environmental Quality
California Environmental
Quality Act (CEQA)
Exemptions, Environmental Impact Report,
Mitigation monitoring, negative declaration,
notices of completion and determination,
comments, statements of overriding
considerations(Image Upon Completion).
GC 34090
CEQA Guideline
Golden Door
Properties, LLC v.
Superior Court
(2020) 53
Cal.App.5th 733;
PRC 21167.6
Permanent
CU + 5 years
CEQA Drafts Released to the public for review
must be retained a minimum of 2 years
Environmental Quality
California Environmental
Quality Act (CEQA)- Technical
Reports
Air Quality, Acoustical Analysis, GHG,
Biological, Noise, Traffic, Cultural, Soils ,
ETC (Image upon occupancy).
GC 34090
CEQA Guidelines Permanent Permanent
General Plan Amendments –
Adopted
General Plan Amendments to any Element
Image on completion. GC 34090 Until Completed Permanent
General Plan Amendments to
any Element
Image on Completion GC 34090
Permanent
Home Occupation Permits
Business license related.
(Image upon approval) GC 34090 Current + 2 years
Licenses/Permits – Special
(Events; Solicitation)
Temporary Use Permits, Special Event
Permits, etc.
This category DOES NOT include business
licenses/permits.
(Image upon approval)
GC 34090 Current + 2 years 5 years
Lot Line Adjustments
Land use – case files.
(Image upon recordation) GC 34090 Permanent AU + 4 years
3.A.7.b
Packet Pg. 146 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description or Example of Record Legal Authority Minimum Legal
Retention Period Remarks
Parcel Maps
Land use – planning/engineering case files.
(Image upon recordation or expiration) GC 34090 Permanent Permanent
Parcel Map Waivers
Land use – planning case files.
(Image upon recordation) GC 34090 Permanent Permanent
Purchasing
RFQ's, RFP's
Requests for Qualifications; Requests for
Proposals regarding goods and services.
(Image upon completion)
GC 34090 Current + 2 years Permanent
Subdivision Maps, Plans,
Drawing Exhibits (All
Development Plans)
Pertains to real property. May include
blueprints, drawings, maps, plans, reports,
correspondence, uses, variances, studies,
appeals, compliance certificates, lot line
adjustments, preliminary, tentative and final
maps.
GC 34090;
H&S 19850
P
Permanent
Water Quality Management
Plan
Preliminary and Final. GC 34090
40 CFR 141.701(d)
3 years CU + 3 years
Zone Changes – Adopted
Adopted Zone Changes.
(Image upon adoption)
GC 34090 P Permanent
3.A.7.b
Packet Pg. 147 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
Category of Record Description of Example of Record Legal Authority Minimum Legal
Retention Period Remarks
MISCELLANEOUS
Brochures/Publications
Information received – public; brochures; publications;
newsletters; bulletins.
GC 34090 CU + 2 years
Economic Development
Projects
Photographs; plans, projects; reports ‘studies; supporting
documents.
GC 34090 CL + 10 years
Flood Projects
Maps created by FEMA – not a City record- for
information only.
GC 34090 Until superseded
Land Use, Nonconforming
Building or site usage, which does not conform to current
standards.
GC 34090 Permanent
Marketing, Promotional
Social media postings. GC 34090 CU + 2 years
Newsletter, City
GC 34090 CU + 2 years
Offer of Dedication
Real property; exhibits; correspondence and supporting
data.
GC 34090 Permanent
Press Releases
Information to media. GC 34090 CU + 2 years
3.A.7.b
Packet Pg. 148 Attachment: Records Retention Schedule_2021 (A Resolution No. 3888 to Adopt New Records’ Retention
October 19, 2021
TO: City Council
REQUESTED BY: Julia Espinoza, Deputy City Clerk
APPROVED BY: Robert A. Johnson, City Manager
SUBJECT: Subdivision Agreement - Dollar Tree
RECOMMENDATION:
Staff recommends that the City Council approve the Subdivision Imp rovement Agreement for
Dollar Tree (“Developer”) specific to Tract 37863, in substantially the form set forth in the
accompanying agreements, and authorize the City Manager to execute any other documents
necessary to implement said agreements.
DISCUSSION:
Developer has submitted an application of tentative tract map 37863 (the “Tract”) to the City, for
review by the City Engineer. The approved map is now being presented to San Jacinto City
Council for final approval.
As per Sections 13.1 and 13.2 of the agreements, Developer shall provide the City with security
bonds in the amount based on the Engineer’s approximation of the actual cost to construct the
applicable public improvements. California Subdivision Map Act (Gov. Code §§ 66410 et seq.)
permits various forms of security. In this case, Developer has opted to place traditional bonds as
a form of security.
Pursuant to Chapter 16.24 of the San Jacinto Municipal Code and the applicable provisions of
the Subdivision Map Act, Developer and City shall enter into these Agreements for the timely
construction and completion of the public improvements and the furnishing of the security
therefor, acceptable to the City Engineer and City Attorney, for the Dollar Tree project.
Developer's execution of this Agreement and the provision of the security are made in
consideration of City's approval of the final maps for Tracts 37863.
FISCAL IMPACT:
The Council’s discussion on this topic and approval of this agreement is not likely to have any
significant fiscal impact. All costs associated with completion of the conditioned public
improvements are the responsibility of the developer.
ATTACHMENTS:
Esplanade Commons Subdivision Agreement v2
3.A.8
Packet Pg. 149
3.A.8.a
Packet Pg. 150 Attachment: Esplanade Commons Subdivision Agreement v2 (Subdivision Agreement - Dollar Tree)
3.A.8.a
Packet Pg. 151 Attachment: Esplanade Commons Subdivision Agreement v2 (Subdivision Agreement - Dollar Tree)
3.A.8.a
Packet Pg. 152 Attachment: Esplanade Commons Subdivision Agreement v2 (Subdivision Agreement - Dollar Tree)
3.A.8.a
Packet Pg. 153 Attachment: Esplanade Commons Subdivision Agreement v2 (Subdivision Agreement - Dollar Tree)
3.A.8.a
Packet Pg. 154 Attachment: Esplanade Commons Subdivision Agreement v2 (Subdivision Agreement - Dollar Tree)
3.A.8.a
Packet Pg. 155 Attachment: Esplanade Commons Subdivision Agreement v2 (Subdivision Agreement - Dollar Tree)
3.A.8.a
Packet Pg. 156 Attachment: Esplanade Commons Subdivision Agreement v2 (Subdivision Agreement - Dollar Tree)
3.A.8.a
Packet Pg. 157 Attachment: Esplanade Commons Subdivision Agreement v2 (Subdivision Agreement - Dollar Tree)
which sum shall be not less than one hundred percent (100%) of the Estimated Costs. The City
Council may, in its sole and absolute discretion and upon recommendation of the City Engineer,
pai1ially release a po11ion or portions of the security provided under this section as the Public
Improvements are accepted by City, provided that Developer is not in default on any provision of
this Agreement or condition of approval for the Tract, and the total remaining security is not less
than twenty-five percent (25%) of the Estimated Costs. All security provided under this section
shall be released at the end of the Wan-anty pe1iod, or any extension thereof as provided in Section
12.0 of this Agreement, provided that Developer is not in default on any provision of this
Agreement or condition of approval for the Tract.
13.2 Labor & Material Bond. To secure payment to the contractors,
subcontractors, laborers, material men, and other persons furnishing labor, materials, or equipment
for performance of the Public Improvements and this Agreement, Developer shall provide City a
labor and materials bond in the amount of Four Hundred Twenty Five Thousand Two Hundred
Ninety dollars ($425,290.00), which sum shall not be less than one hundred percent (100%) of the
Estimated Costs. The security provided under this section may be released by w1itten authorization
of the City Engineer after six (6) months from the date City accepts the final Public Improvements.
The amount of such security shall be reduced by the total of all stop notice or mechanic's lien
claims of which City is aware, plus an amount equal to twenty percent (20%) of such claims for
reimbursement of City's anticipated administrative and legal expenses arising out of such claims.
13.3 Additional Requirements. The surety for any surety bonds provided as
Security shall have a current A.M. Best's rating of no less than A:VIII, shall be licensed to do
business in California, and shall be satisfactory to City. As part of the obligation secured by the
Security and in addition to the face amount of the Security, the Developer or its surety shall secure
the costs and reasonable expenses and fees, including reasonable attorney's fees and costs, incun-ed
by City in enforcing the obligations of this Agreement. The Developer and its smety stipulate and
agree that no change, extension of time, alteration, or addition to the te1ms of this Agreement, the
Public Improvements, or the plans and specifications for the Public Improvements shall in any
way affect its obligation on the Security.
13.4 Evidence and Incorporation of Secutity. Evidence of the Security shall be
provided on the forms set forth in Exhibit '·c'·, unless other forms are deemed acceptable by the
City Engineer and the City Attorney, and when such fo1ms are completed to the satisfaction of City, the fo1ms and evidence of the Security shall be attached hereto as Exhibit "C'. and incorporated herein by this reference.
14.0 Monument Security. Prior to City's execution of this Agreement, to guarantee
payment to the engineer or surveyor for the setting of all subdivision boundaries, lot corners, and
street centerline monuments for the Tract in compliance with the applicable provisions of City's
Municipal and/or Development Code ("Subdivision Monuments"), Developer shall deposit cash
with City in the amount of Two Thousand Five Hundred dollars ($2,500.00), which sum shall
not be less than one hundred percent (100%) of the costs of setting the Subdivision Monwnents
as dete1mined by
8
24438.J0000\32065804.2
SUBDIVISION IMPROVEMENT AGREEMENT
(Updated: 2019)
3.A.8.a
Packet Pg. 158 Attachment: Esplanade Commons Subdivision Agreement v2 (Subdivision Agreement - Dollar Tree)
3.A.8.a
Packet Pg. 159 Attachment: Esplanade Commons Subdivision Agreement v2 (Subdivision Agreement - Dollar Tree)
3.A.8.a
Packet Pg. 160 Attachment: Esplanade Commons Subdivision Agreement v2 (Subdivision Agreement - Dollar Tree)
3.A.8.a
Packet Pg. 161 Attachment: Esplanade Commons Subdivision Agreement v2 (Subdivision Agreement - Dollar Tree)
3.A.8.a
Packet Pg. 162 Attachment: Esplanade Commons Subdivision Agreement v2 (Subdivision Agreement - Dollar Tree)
3.A.8.a
Packet Pg. 163 Attachment: Esplanade Commons Subdivision Agreement v2 (Subdivision Agreement - Dollar Tree)
3.A.8.a
Packet Pg. 164 Attachment: Esplanade Commons Subdivision Agreement v2 (Subdivision Agreement - Dollar Tree)
3.A.8.a
Packet Pg. 165 Attachment: Esplanade Commons Subdivision Agreement v2 (Subdivision Agreement - Dollar Tree)
3.A.8.a
Packet Pg. 166 Attachment: Esplanade Commons Subdivision Agreement v2 (Subdivision Agreement - Dollar Tree)
3.A.8.a
Packet Pg. 167 Attachment: Esplanade Commons Subdivision Agreement v2 (Subdivision Agreement - Dollar Tree)
3.A.8.a
Packet Pg. 168 Attachment: Esplanade Commons Subdivision Agreement v2 (Subdivision Agreement - Dollar Tree)
3.A.8.a
Packet Pg. 169 Attachment: Esplanade Commons Subdivision Agreement v2 (Subdivision Agreement - Dollar Tree)
3.A.8.a
Packet Pg. 170 Attachment: Esplanade Commons Subdivision Agreement v2 (Subdivision Agreement - Dollar Tree)
3.A.8.a
Packet Pg. 171 Attachment: Esplanade Commons Subdivision Agreement v2 (Subdivision Agreement - Dollar Tree)
3.A.8.a
Packet Pg. 172 Attachment: Esplanade Commons Subdivision Agreement v2 (Subdivision Agreement - Dollar Tree)
EXHIBIT "C"
SURETY BONDS AND OTHER SECURITY
PARCEL MAP NO. 37863
As evidence of understanding the provisions contained in this Agreement, and of the Developer's
intent to comply with same, the Developer has submitted the below described security in the
amounts required by this Agreement, and has affixed the appropriate signatures thereto:
PERFORMANCE BOND PRINCIPAL AMOUNT: $425,290
Surety:
Attorney-in-fact:
Address:
MATERIAL AND LABOR BOND PRINCIPAL AMOUNT: $425,290
Sw-ety:
Attorney-in-fact:
Address:
CASH MONUMENT SECURITY: $2,500.00
Amount deposited per Cash Receipt No. -----Date: ------
SUBDIVISION IMPROVEMENT AGREEMENT
Exhibit C
(Updated: 20 I 9)
24438.J0000\3206580 4.2
3.A.8.a
Packet Pg. 173 Attachment: Esplanade Commons Subdivision Agreement v2 (Subdivision Agreement - Dollar Tree)
3.A.8.a
Packet Pg. 174 Attachment: Esplanade Commons Subdivision Agreement v2 (Subdivision Agreement - Dollar Tree)
3.A.8.a
Packet Pg. 175 Attachment: Esplanade Commons Subdivision Agreement v2 (Subdivision Agreement - Dollar Tree)
3.A.8.a
Packet Pg. 176 Attachment: Esplanade Commons Subdivision Agreement v2 (Subdivision Agreement - Dollar Tree)
3.A.8.a
Packet Pg. 177 Attachment: Esplanade Commons Subdivision Agreement v2 (Subdivision Agreement - Dollar Tree)
3.A.8.a
Packet Pg. 178 Attachment: Esplanade Commons Subdivision Agreement v2 (Subdivision Agreement - Dollar Tree)
October 19, 2021
TO: City Council
REQUESTED BY: Julia Espinoza, Deputy City Clerk
APPROVED BY: Robert A. Johnson, City Manager
SUBJECT: City Council Vacancy
RECOMMENDATION:
The staff report will be presented by City Attorney Michael Maurer.
4.1
Packet Pg. 179