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HomeMy WebLinkAboutResolution - 99-18 RESOLUTION NO. 99 - 18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO IN SUPPORT OF A TRAFFIC ENFORCEMENT AND COLLISION REDUCTION PROJECT FOR RAMONA EXPRESSWAY AND AUTHORIZING THE PARTICIPATION OF SAN JACINTO POLICE OFFICERS THEREIN. WHEREAS, the California Highway Patrol has received grant funds from the State of California for the implementation of a Traffic Enforcement and Collision Reduction Project, the purpose of which is to conduct a traffic enforcement and public awareness campaign with the goal of reducing fatal and injury collisions on the Ramona Expressway. WHEREAS, a portion of the Ramona Expressway between State Route (SR) 79 (State Street) and the east city limit of Perris (Rider Street) has been identified as the corridor for which the Traffic Enforcement and Collision Reduction Project has been established; and WHEREAS, a portion of the grant provides for a joint CHPISJPD Special Enforcement Unit along the Ramona Expressway, and •.. WHEREAS, the City Council believes that increasing law enforcement through the Special Enforcement Unit is an important element in improving traffic safety on the corridor. NOW THEREFORE BE IT RESOLVED that the City Council of the City of San Jacinto declares the following: 1. The City Council supports the development and implementation of the Traffic Enforcement and Collision Reduction Project on the Ramona Expressway Corridor. 2. Officers of the San Jacinto Police Department are authorized to participate in the Traffic Enforcement and Collision Reduction Project during non-duty (overtime) hours. APPROVED AND ADOPTED this 18th day of March 1999 Ayes: Councilmembers Conner, Good, Smedley, Williams and Mayor Cornett Noes: None Abstain: None Absent: None Mayor Attest: Pamela L. Lee City Clerk CERTIFICATION The foregoing is certified to be a true copy of Resolution No. 99 -_ ___, duly adopted by the City Council of the City of San Jacinto on the date set forth therein. City Clerk State of Califomi■ Business,Transportation R Housing Agency PROJECT NUMBER Office of Traffic Safety • Traffic Safety Project Agreement PT9967 PAGE 1 (To be completed by Applicant Agency) 1. PROJECT TITLE: TRAFFIC ENFORCEMENT AND COLLISION REDUCTION (TECR)PROJECT 2. NAME OF APPLICANT AGENCY: CALIFORNIA HIGHWAY PATROL(CUP) 4. PROJECT PERIOD Month-Day-Year 3, AGENCY UNIT TO HANDLE PROJECT: ASSISTANT COMMISSIONER, STAFF From: 01-01-99 To : 6.30-2000 5. PROJECT DESCRIPTION(Summarize the proposed project plan covering the objectives, method of procedure,evaluation, and end product in approximately 100words.) The CUP's San Gorgonio Pass and Riverside Areas in cooperation with the San Jacinto Police Department(SJPD)will conduct a traffic enforcement and public awareness campaign with the goal of reducing fatal and injury collisions on the Ramona Expressway, The specific project goal and objectives are: to reduce total reportable traffic collisions along the Ramona Expressway corridor by 25 percent from 20.6 to no more than 15; to deploy a joint CHPISJPD Special Enforcement Unit (SECT) 104 tittles; to deploy a Special Traffic Education Radar(SPECTER)trailer 26 times; and to conduct an aggressive public awareness campaign which includes production and distribution of 5,000 traffic safety information brochures, distribution of pre-, mid-, and post-project press releases, and participation in 36 evertes where traffic safety issues on the Ramona essway and/or the grant-funded SEU effort will be discussed. Project funds provide for CHP enforcement and support personnel overtime; contractual services of SJPD,and print and promotional materials in support of the public awareness campaign. 6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED$76,593.00 7. APPROVAL SIGNATURES A. PROJECT DIRECTOR B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY Name: M.L. HOWARD Phone;657-7253 Name: O.HELMICK Phone:657-7152 Address: 2555 First Avenue / Address: 2 55 irst Avenue a/ramento,CA 9 18 / S eni A 95818 g Si nature: y Date: 12-31-98 Signature: Date: 12-31-98 Title: Chief Title: Commissioner C. FISCAL OR ACCOUNTING OFFICIAL D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS Name: MARILYN WONG Phone:375-2741 Name: Accounting Section Address: 860 Stillwater Road Address: P.O.Box 942899 West Sacramento,CA 95605-1649 Sacramento,CA 94299-WOO denature: Date: 12.31-98 �`tIC COrnntandcr.Accotmtinf 9 ction OTS-38(Rev 4l96) PROJECT NO. P199.§7 PROJECT DESCRIPTION PAGE ! BACKGROUND A. GENERAL CHARACTERISTICS The California Highway Patrol (CHP) is an operating department within the Business, Transportation, and Housing Agency. Its authority and responsibilities are established in the California Vehicle Code. The overall purpose of the Department, as a principal criminal justice agency, is to ensure safety, security, and service to the public. This is accomplished through: • Collision Prevention. To minimize the loss of life, personal injury, and property damage resulting from traffic collisions. • Emergency IncidentlTraffic Management. To minimize exposure of the public to unsafe conditions resulting from emergency incidents, impediments, and congestion. Assistance. To assist other public agencies. Service. To maximize service to the public in need of aid or information. As of May 1, 1998, the CHP had 6,751 uniformed and 3,273 nonuniformed authorized personnel positions. The CHP has responsibility for providing 24-hour-a-day services every day of the year for over 33 million residents of the State of California and some 21.7 million vehicles. B. STREETS AND HIGHWAYS The Department is responsible for approximately 103,089.8 mules of highway. Of these, 14,139 miles are state highways' and 88,950.8 miles are county roads. In 1997, approximately 205.1 billion miles were driven on CHP patrolled highways. There were 1,937 fatal, 65,289 injury, and 121,697 property damage collisions in the CHP's jurisdiction. As a result, 2,270 persons were killed and 104,307 were injured. C. OPERATING DEPARTMENTS The organizational structure of the CHP divides the state into eight field Divisions. Within these Divisions are 99 Area offices. The CHP Headquarters is locates in j 'Includes interstate Routes, United States Routes, and State Routes OTS-38b(Rev. 10196) SCHEDULE A PROJECT NO. PT19967 PROJECT DESCRIPTION PAGE 2 Sacramento. The CHP's San Gorgonio Pass Area is located within Border Division and the Riverside Area is located within Inland Division. The San Gorgonio Pass Area will be the Office of Primary Interest (OPI) for this project. D. EXISTING SYSTEM Road patrol officers are deployed on highway systems within the Department's jurisdiction according to past traffic collision experience and future projections. Emphasis is generally placed on the enforcement of collision-causing violations. Public information and education programs are conducted as resources allow. I PROBLEM STATEMENT This project will address a significant traffic safety problem on the Ramona Expressway. The Ramona Expressway, which traverses unincorporated and incorporated areas of Riverside County, is within the jurisdictions of the San Gorgonio Pass and Riverside CHP Areas, and the San Jacinto Police Department (SJPD). CHP and SJPD Average Daily Traffic (ADT) statistics, respectively, indicate 10,000 and 16,000 vehicles per day travel this corridor. The Ramona Expressway is a 14.4 mile section of roadway between the east city limit of Perris (Rider Street) �.. and State Route (SR) 79 (State Street). In quantifying the problem using Statewide Integrated Traffic Records System (S WiTRS) statistics, reportable collisions' for the period April l through March 31 of the years 1993 through 1998 are reported in the following table. Ramona Expressway, SR 79 to the East City Limit of Perris Collision Data 04-93 to 04-94 to 04-95 to 04-96 to 04-97 to Total 5-Year 03-94 03-95 03-96 03-97 03-98 Average Fatal Collisions 0 1 1 3 4 9 1.8 Total Killed 0 1 1 4 6 12 2.4 Injury Collisions 18 18 26 16 16 94 18.8 Total Injured 44 26 59 37 37 203 40.6 l SWITKS.04-01-1993 through 03-31.1998 t reportable collision is one in which a fatality or injury occurred. OT5-38b(Rev. 10196) ,t_nLLJULr_ A PROJECT NO. PT9967 PROJECT DESCRIPTION PAGE 3 7 This project recognizes the importance of the community's shaved responsibility to formulate solutions to reduce tragic-related deaths and injuries and their societal costs. Through a coalition f of law enforcement agencies, supported by grant resources, project participants will attempt to achieve the goal of the project which is to reduce fatal and injury traffic collisions by 25 percent. ATTE FPTS TO SOLVE THE PROBLEM i The Riverside County Transportation Department recommended a number of counter measures which target the 3 E's (Engineering, Enforcement and Education). They acknowledge that traffic enforcement will be a significant part of the effort. They also anticipate resurfacing the pavement, installing new reflective raised pavement markers and additional raised pavement markers for centerline, providing left and right turn lanes at intersections where practical and installing warning and guide signs. The San Gorgonio Pass and Riverside Areas, in conjunction with the San Jacinto Poiice Department, have directed the efforts of their personnel towards addressing traffic-related ! concerns expressed by members of the community. The roadway has been posted for daytime headlights. However, utilization of existing resources has met with limited success. i PERFORMANCE MEASURES I Project Goal f To reduce total reportable traffic collisions along the Ramona Expressway corridor, between the Perris City limit (Rider Street) and SR 79 (State Street), by 25 percent, from the five-year average of 20.6, to no more than 15 by March 31, 2000. Project Objectives 1. To deploy a joint CHPISJPD Special Enforcement Unit (SEU)3 104 times by March 31, 2000. 2. To augment enforcement efforts and encourage voluntary compliance with posted speed limits by deploying a Special Traffic Education Radar(SPECTER)trailer 26 times by March 31, 2000. 3CHP will deploy in CHP jurisdiction and SJPD will deploy in SJPD jurisdiction. OTS-38b(Rev. 10196) _ SCHEDULE A PROJECT NO, PT9967 PROJECT DESCRIPTION PAGE 4 3. To conduct an aggressive public awareness campaign which includes: a. Production and distribution of 5,000 traffic safety information brochures by March 31, 2000. b. Distribution of at least three CHP/SJPD joint press releases: (1) a pre-project press release by March 15, 1999; (2) a mid-project press release by September 1, 1999; and(3) a post-project press release by April 15, 2000. C. Participation in 36 events where traffic safety issues on the Ramona Expressway and/or the grant-funded SEU effort will be discussed by March 31, 2000. Note. Nothing in this agreement shall be interpreted as a requirement, formal or informal,that an officer issue a specified or predetermined number of citations in pursuance of the obligations hereunder. METHOD OF PROCEDURE '%w An 18-month traffic safety project will be conducted which includes SEU augmentation of visible presence and deployment of an existing Special Traffic Education Radar(SPECTER) unit. These strategies, coupled with an aggressive public information and education program, will be used to reduce traffic collisions on the Ramona Expressway. The project will have the following phases. Phase I - Planning Phase (January 1, 1999 through March 31, 1999) • Identify project coordinator(CH? Sergeant) by January 15, 1999. + Develop operational plan by February 1, 1999. The plan will include overtime allocations, special project code to record on time keeping and enforcement documents, and reporting responsibilities. • Develop contractual agreement with allied agency (SJPD) by February 1, 1999. • Schedule weekly SEU details, three officers for four hours,twice a week. • Locate and schedule use of existing SPECTER units by February 15, 1999, to be used in conjunction with SEU deployments,as available, • Project coordinator in conjunction with the participating CHP Area Public Affairs Officer and their counterpart on SJPD will develop and order print and promotional items including the traffic safety informational brochure(s). OTS-38b(Rev. IOM) PROJECT NO. PT9967 PROJECT DESCRIPTION PAGE 5 I Phase II - Activity Phase (April 1, 1999 through March 31, 2000) I • Deploy SEU details, 104 dates in 52 weeks. • Deploy SPECTER trailer 26 times. ` • Conduct the public awareness campaign. Phase III - Data Gathering and Analysis (April 1, 1999 through June 30, 2000). • Collision and citation statistical information will be collected throughout the project period. Final SWITRS data will not be available for entire activity phase until approximately July 1, 2000. Phase TV - Final Report(July 1, 2000) Begin final report which will be due to OTS by September 1, 2000. i METHOD OF EVALUATION t The CHP project coordinator will evaluate how well the project goals and objectives were accomplished by addressing the following questions: Project Goal Were total reportable traffic collisions along the Ramona Expressway corridor, between the Perris city limit(Rider Street) and SR 79(State Street) reduced by 25 percent from the five-year average of 20.6 to no more than 15 by March 31,2000? Proiect Objectives J i 1. Was a joint CHPISJPD SEU deployed 104 times by March 31, 2000? 2. Was an aggressive public awareness campaign conducted which included the following: a. Production and distribution of 5,000 traffic safety information brochures by March 31, 2000? b. Distribution of at least three CHPISJPD joint press releases: (1) a pre-project press release by March 15, 1999; (2)a mid-project press release by September 1, 1999; and(3) a post-project press release by April 15, 2000? OT5-38b(Rev. 10196) SCHEDULE A PROJECT NO. PT9967 PROJECT DESCRIPTION PAGE 6 C. Participation in 36 events where traffic safety issues on the Ramona Expressway and/or the grant-funded SEU effort will be discussed by March 31, 2000? 3. Were all the activities outlined in the "Method of Procedure" perforated in accordance with the project agreement? 4. Was the project cost effective? STATEMENT OF INTENT It is the intent of the CHP to continue to work within and encourage participation in coalitions of entities with responsibilities for, or an interest in, traffic safety. Should the "corridor"approach continue to produce positive results, it is the intent of this Department to seek funding to address i traffic safety on other corridors as they are identified. l a OTS-38b(Rev. 10196) SCHEDULE A-1 PROJECT NO, PT996 ADMINISTRATIVE SUPPORT STATEMENT - Explain what type of priority this project has in your jurisdiction. This project is considered by the Department to be of high priority and has the full support of management. i AGENCY CONTRIBUTION - Explain what services or funds are being contributed by your agency in support of this project. The CHP's contribution will include, but not necessarily be limited to: FY-I FY-2 TOTAL Indirect costs @ 17.38 percent applied to salary and benefits $4,095 $4,384 $8,479 CUP patrol car mileage @ S.44/mile 2,288 2,288 4,576 Total $6,383 S6,672 513,055 i 1l k OZ5-38c(Rev. 10/96) SCHEDULE B (Page 1) DETAILED BUDGET ESTIMATE PROJECT NO,PT9967 FISCAL YEAR ESTIMATES FY-I FY-2 FY-3 TOTAL COST 01-01-99 l0 10-01-99 to TO PROIECT COST CATEGORY 09.30-99 06-30-00 A. PERSONNEL COSTS CHP Officer Overtime Enforcement 04-01.99 to 09-30-99 416 hm. @$39.20 $15,891 10-01-99 to 12.31.99 S15,891 208 hrs. @$33.20 01-01-00 to 03-31-00 $7,946 7,946 208 hm @$40.11 8,343 8,343 CHP Serpeant Overtime_ 01-01-99 to 09-30-99 72 hrs. @$47.47 3,418 3,418 10-01-99 to 12-31-99 36hrs.@$47.47 1,709 1,709 01-01-00 to 06-30-2000 36 hrs. @ 49.34 1,794 1,794 CHP Non-uniformed Overlime Clerical 5uopart 01-01.99 to 09-30-99 48 hours @ S22.73 1,091 1,091 10-01-99 to 12-31-99 16 hours @ S22.73 364 364 01-01-00 to 06-3040 32 hours @ S23.87 764 764 Communication Support Overtime 04-01-99 to 09-30-99 24 hours @$28.96 695 695 10-01-99 to 12.31.99 24 hours @$28.96 695 695 01-01-40 to 03-31-00 48 hours @ 30.41 1,460 1,460 Graphic Artist 16 hrs. Q$31.46 503 503 Benefi Uniformed at 7.268% 1,403 1,439 2,841 Non-Uniformed 12.866% 295 422 717 Total Personnel Costs 523,296 $24,935 548,231 B. TRAVEL EXPENSE Not Applicable Total Travel Expense C. CONTRACTUAL SERVICES S-TPd OMcer Overtime Enforcement(includes benefits? 0441-99 to 09-30-99 208 hrs.@ 544.14 59,181 $9,191 10-01-99 to 03-31-00 208 hrs. @ 544.14 $9,181 59,181 Total Contractual Services $9,131 $9,181 518,362 OTS-39d(Rev 9191) SCHEDULEB (Page 2) DETAILED BUDGET ESTIMATE PROJECT NO. PT9967 FISCAL YEAR ESTIMATES FY-1 FY-2 FY-3 TOTAL COST 01-01-99 to 10-01-99 to TO PROJECT COST CATEGORY 09-30-94 1 06-30-00 D. NON-EXPENDABLE PROPERTY Not Applicable Total Non-Expendable Property E, OTHER DIRECT COSTS Print&Promotional Material $10,000 S10,000 Total Other Direct Costs $10,000 $10,000 F. INDIRECT COSTS Not Applicable Total Indirect Costs TOTAL BUDGET ESTIMATE ALL $42,477 S34,116 $76,593 CATEGORIES 1 . OTS-38e(Rev 9191) Z&HEVULL ti-t PROJECT NO. 1P 9967 BUDGET NARRATIVE PAGF The California Highway Patrol requires a total of$76,593 to implement the Traffic Enforcement and Collision Reduction (TECR) project. PERSONNEL COSTS ($48,231) Personnel costs provide for 832 hours of CHP officer overtime hours to conduct twice weekly SEU operations; 144 hours of CHP sergeant overtime for development, supervision, and administrative duties associated with the project; 96 overtime hours for clerical support to deal with the additional support requirements; and 96 hours of communications support overtime. Overtime for a Graphic Artist at the CHP Academy has been included for tasks associated with developing a logo for the public awareness campaign and the brochure(s). Employee benefit rates of 7.268 percent for uniformed and 12.866 percent for non-uniformed employees were used to estimate costs for this category. Overtime benefits include: Uniformed Non-uniformed State Compensation State Compensation Insurance 7.268% Insurance 5.216% OASDI (Social OASDI (Social Security) Security) 0.000% 7.650% Total 7.268% Total 12.866% -- CONTRACTUAL SERVICES($18,362) Contractual services would cover the cost of the SJPD Officers 416 hours of overtime to participate in the SEU twice weekly for 52 weeks. OTHER DIRECT COSTS ($10,000) r ' A traffic safety information brochure(s) will be developed in support of the public information and education campaign. Additional print and promotional materials such as posters, pens, and litter bags will be produced and distributed in support of the Ramona Expressway SEU deployment and collision reduction effort. j 1 PROGRAM INCOME 3 There will be no program income generated as a result of this project. OT5-33f(Rev 10/96)