HomeMy WebLinkAboutResolution - 99-12 RESOLUTION NO. 99- 12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO,
CALIFORNIA, AMENDING THE RETENTION SCHEDULE PERTAINING TO CERTAIN
RECORDS AND AUTHORIZING THE DESTRUCTION OF RECORDS IDENTIFIED
AND IN COMPLIANCE WITH RETENTION SCHEDULE
The purpose and intent of the Council in adopting this resolution is in keeping with the
previously established records retention schedule and to amend the schedule as it
relates to certain records.
Whereas, in keeping with legal requirements and to be cost effective, the City
finds that periodically it is necessary to destroy records no longer necessary for the
course of business and to maintain the cost of storage for records which must be
retained: and
Whereas, review of the record storage has revealed there are additional record
to identify as to their retention.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San
Jacinto resolve the following disposition of identified records.
SECTION 1 RECORDS TO BE DESTROYED
FINANCE RECORDS:
No. Boxes Type of Records Years
1 Payroll checks 1969-1972
1 Payroll checks 1993-1994
1 Payroll checks 1991-1992
1 Payroll Bank Sheets 1975
1 Payroll & General Checks 1978-1980
1 Payroll Registers 1/94-12194
1 Payroll Registers 1192-6192 & 90192
1 Payroll Registers 1192-12192
1 Payroll Registers 7195-12195
1 Payroll Registers 7194-1 2194
1 Payroll Registers 1194-9194
1 Deposit Slips
Payroll & General Checks 1983-1984
1 Yellow Numbered Warrants
Dog License Reports 7194-6/95
1 Warrant Registers 1991
1 Misc. Work Orders Water Dept. No Date
1 Bank Reconciliation 1976
1 Bank Statements 1980-1981
1 Bank Statements 1981-1982
1 Bank Statements 1992-1993
1 Bank Statements 1979-1978
1 Ledger Cards 1977-1979
I GTE Bills 1992-1993
6 Accounts Payable 1992-1993
1 Work Orders 1995
1 Work Orders 1994
1 WaterlTrash Work Orders 1994
1 Water/Trash Work Orders 1995
1 Water/Trash/Sewer Request 1195-12195
1 Bank Reconciliation 1982-1988
1 Cash Receipts Envelopes 1995-1996
1 Cash Receipts Envelopes 1994-1995
1 Cash Receipts Envelopes 1991-1996
Community Development:
1 Purchase Order & Requisitions 1987-1992
1 Purchase Order & Requisitions 1993-1994
SECTION 2 RECORDS TO LOAN TO MUSEUM
10 Newspaper Clipping Books
SECTION 3 AMEND RETENTION SCHEDULE
Bank Statements Retain 3 Years
Time Sheets Retain 3 Years
Cash Receipt Envelopes Retain 3 Years
Payroll Registers Retain 3 Years
The City Council of the City of San Jacinto does hereby adopt the foregoing to be
effective immediately.
APPROVED AND ADOPTED this 4th day of February,1999, by the following vote:
AYES: Councilmembers Conner, Good, Smedley, Williams and Mayor Cornett
NOES: None
ABSENT: None
ABSTAIN: None
Debbie Cornett, Mayor
ATTEST:
Pamela L. Lee, City Clerk