HomeMy WebLinkAboutResolution - 2322 f STATE OF CALIFORNIA ) RESOLUTION NO. 2322
COUNTY OF RIVERSIDE)ss
CITY OF SAN JACINTO )
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
JACINTO, CALIFORNIA, REVISING THE JOB DESCRIPTIONS
FOR THE ACCOUNTANT AND ACCOUNTING TECHNICIAN
WHEREAS, San Jacinto Municipal Code Section 2.56.040(E) provides
that changes to the City's Position Classification Plan require the approval of the
City Council; and,
WHEREAS, the Municipal Code further provides in Section 2.56.060 that
such changes shall be by Resolution of the City Council.
NOW, THEREFORE, BE IT RESOLVED that the Job Description and
Salary Range for the job of Accountant, attached hereto as Exhibit "A", and, that
the Job Description and Salary Range for the job of Accounting Technician,
attached hereto as Exhibit "B", is hereby approved.
APPROVED and ADOPTED this 3rd day of January 2002,
Ayes- Ayres, Carlson-Buydos, Conner, Good, Williams
Nays: None
Absent None
Abstain: done
City of San Jacinto
By Patrick A. Williams, Mayor
ATTEST:
orothy L. houinard
City Clerk
City of San Jacinto Job Description
14W Adopted 03/18/99
Revised and adopted
01/0312002,
Resolution 2322
Level M 55
Accountant
Job Summary
Under the Direction of the Finance Director, the Accountant performs professional level
accounting functions pertaining to Governmental Finance Operations. The Accountant is
primarily responsible for the maintenance of general and subsidiary ledgers, and
responsible keeping the proper and supporting documentation for all transactions. The
Accountant will assist in the preparation of financial analysis and providing financial
information, assist in periodic audits; perform related duties as required. Primary duties
will be under the direction of the Finance Director.
General Representative Duties
Duties may include, but are not limited to:
Maintain journals and General Ledgers of financial transactions and prepare analytical
reports, and maintain supporting documentation.
Perform monthly Expenditure, Revenue and General Ledger Closings and yearly
account balance rollovers.
Responsible for preparation of the Redevelopment Statement of Transactions and the
Housing and Community Redevelopment Agency Annual Report, review and submittal of
the Annual City Statement of Transactions, Annual Street Report, and any other required
agency reporting, such as AB3229 or Air Quality.
Review, Adjustment as needed, and distribute Budget Variance Reports to Departments.
Maintain CIP files on all projects and produce CIP reports.
Maintain Grant Accounting files on grants using external accounting software
Maintain CDBG Project accounting files
Perform analytical analysis on current data and historical data; prepare detail reports for
departments, Finance Director or Council.
Supervise and direct work of Accounting Technician, review and approve work product
as needed.
Exhibit A
Page 2
4W Accountant Job Description (Cont.)
Assist in preparation of Annual Budget_
Accountant Job Description
Assist auditors in the annual audit of the financial books and records of the City and
RDA.
Maintain, update, and reconcile Financial Accounting Budget to Budget document and
budget adjustments.
Maintain and prepare cash and investment reports.
Perform other duties, as assigned, by Finance Director.
Prepare written reports on Revenues and Expenditures, as requested.
Specific Assigned Tasks
Specific Assigned Tasks may include, but are not limited to:
I)Must maintain,on at least a monthly basis, PROJECT WIP ACCOUNTING on all Capital Projmts, (RDA,
Measure A).
VOW 2)Must maintain,on at least a monthly basis,CDBG WIP PROJLCT ACCOUNTING—CIP.
3)Must maintain,on at least a monthly basis,GRANT ACCOUNTING WIP.
4)Must maintain monthly documentation and analysis of Balance Sheet accounts.
5)Must review Revenue accounts. on at least a monthly basis,to review for miscoding, variances and lost revenues.
6)Must review Expenditure accounts,on at least a monthly basis,to determine that actual expenditures are within
budgeted line items,exceptions must be documented,investigated and communicated to the department and the
Finance Director,and initiate the appropriate action;i.e.Correct,reclassify,stop funding,etc.
7)Must be able to prepare monthly adjusting journal entries and enter them into the I I.T.E. system.
8)Must be able to properly calculate and prepare allocations to the various budget and program centers.
9}Research Governmental Codes,and make decisions based on a reasonable interpretation,
10)Muat have ability to prepare budget reports and investigate variances,make correcting adjustments or make
recommendations to the Finance Director and or Department Head for any needed changes.
11)Must have knowledge of Investment Reporting 1br a governmental entity and prepare monthly report.
12)Must be able to assist Finance Director in establishing and publishing procedures, policies and financial guidelines.
13)Prepares Annual AB3229 COPS reports.
14)Must be familiar with Measure A and he able to work with RCTC auditors on annual Measure A audit.
15)Prepares Annual HCD Report. Statement ot'lndebtedness(SOI).
16)Must have an Understanding of California Redevelopment Law and Annual RDA Financial Transactions Report.
17)Maintains Rank Balances and Forecasts future Cash short term cash requirements and transfers surplus funds to
investment accounts,as necessary,to earn interest eamings,draw down funds,as necessary,from investment
accounts to fund current operating costs. Prepares cash report to Finance Director weekly.
18)Must keep current in technology trends and current with the ever changing software.
19)Must supervise Accounting"Technician and approve and review work done by that position.
20)Maintain and update or coordinate Annual Tax Roll for Assessment Districts,CFD's and Landscape, Lighting
Assessment District and property nuisances.
2])Maintain files on City and RDA Loans Receivable.
22)Maintain files on City and RDA Loans Payable.
23)Maintains,updates and reconciles Budget Document to Accounting System.
Exhibit A
Page 3
Accountant Job Description Wont.)
24)Calculate franchise Fees and prepare report.
25)Calculate accruals,deferrals,prepaids and amortization v1'F.xpenditures and
26) Track and Aunually Report on AB 1600 Developer Fees.
Desired Minimum Qualifications
Knowledge of: (Or will agguire knowledge)
Principles and procedures of accounting, budgeting, auditing, and financial analysis;
Principles of governmental accounting (GASB) and generally accepted accounting
principles (GAAP);
Knowledge and experience in the use of computerized accounting systems;
Knowledge of California Governmental Code sections relating to Cities;
Knowledge of Construction in progress reporting;
Knowledge of California Lien laws;
Basic understanding of California Land Use and Zoning Laws;
Knowledge and practical experience in the use of Personal Computer Systems (PC),
using at least a Windows 95 operating system;
Knowledge and practical working experience in PC software, primarily Microsoft Excel,
Access, Microsoft Word and PowerPoint;
Knowledge and practical experience using server networked computer systems and
using shared directory and files;
Knowledge and practical experience using and doing research on the Internet, utilizing
Netscape or Explore and utilizing E Mail systems; downloading, uploading electronic
files;
Knowledge of Assessment Districts and Community Facilities Districts;
Knowledge of California Gas Tax and RDA laws.
Ability to:
Read, understand and apply government codes to financial accounting and decision-
making;
Implement accounting procedures and recommend revised procedures to increase
efficiency;
Use GASB and GAAP pronouncements to account for financial transactions;
Become familiar with and become responsible for computerized accounting system
including the ledgers and journal entry system;
Provide backup support for AS400 maintenance and H.T.E. System,-
Backup accounting technician position;
Fill in temporarily for Finance Director, as needed;
Keep up with new computer technology in order to become more efficient,
Work with Personnel and Departments in order to solve problems;
Exhibit A
+ Page 4
Accountant Job Description(Cont.1
Must be able to work under pressure and complete multiple projects simultaneously.
Operate a 10 key by touch.
Education and/or Experience
Bachelors' degree in Accounting or Finance from an accredited College or University. A
non-Accounting or Finance degree is acceptable with at least five years work
experience in Government Finance.
Completed a minimum 92 semester units in accounting classes
At least two years accounting work experience, plus;
a minimum of one year in Government Finance, preferably as an accountant, a CPA
Certificate may be used in lieu of work experience in Government Finance.
Licenses Certificates and Special Requirements
A CPA License or an advance degree in Accounting, Finance or Business is highly
desirable.
Must possess a valid California Driver's License and must have a clean driving record.
PHYSICAL AND MENTAL REQUIREMENTS
Regularly required to use hands and fingers to handle, feel or operate computers,
telephones, adding machines, copy machines, etc. Frequently required to stand, talk or
hear, walk; sit, stoop and kneel.
Regularly required to use written and oral communication skills, rear and interpret data,
analyze and solve problems, observe and interpret situations and interact with City staff
and citizens.
Occasionally, lift boxes of up to 40 Ibs for supplies and storage.
Exhibit A
City of San Jacinto Job Description
.. Adopted 07193
Revised and adopted
01/0312002,
Resolution 2322
Level 55
Accounting Technician
Job Summary
Under the Direction of the Accountant, the Accounting Technician performs
professional level accounting functions pertaining to Governmental Finance
Operations. The Accounting Technician will assist the Accountant in the
maintenance of general and subsidiary ledgers, assist in the preparation of
financial analysis and providing financial information, assist in periodic audits;
perform related duties as required. Primary duties involve Community Facilities
Districts, Assessment Districts, Enterprise (Water, Sewer and Trash) funds,
Redevelopment and other Special Revenue Funds under the direction of the
Accountant and Finance Director.
General Representative Duties
Duties may include, but are not limited to:
Perform professional accounting duties by assisting accountant in maintaining
journals and general ledgers of financial transactions and analyzing reports on
revenues and expenditures.
Reconciliation of all Bank Accounts to the General Ledger and preparation of any
adjusting entries.
Maintain fixed asset ledgers, including tagging, transfer reporting, periodic
physical inventories and depreciation schedules.
Maintain GASB 34 Infrastructure ledgers.
Reviews and approves daily revenue reports and ledgers
Prepares monthly journal entries
Assist in the preparation of the Annual Budget
Maintains and updates recording of miscellaneous accounts receivables and
Trust Accounts
Exhibit B
Page 2
ram,. Accountin( Technician(continued)
Prepares periodic billings of CDBG, CFD, Bond Financing Requisitions requests,
and other billings, as necessary.
Calculates and maintains RDA Pass-through records
Assist other Finance Personnel as needed.
Perform related duties as assigned.
Specific Assigned Tasks
Specific Assigned Tasks may include but are not limited to:
1)School District billings for SRO.
2)Reconcile Bank Accounts.
3)Must be able to prepare monthly adjusling journal entries and enter them into the H.T.E. system.
4)Reconcile and verify daily deposit cash receipts.
5)Rescarch Governmental Codes,and make decisions based on a reasonable interpretation.
6) NSF check tracking.
7) Code miscellaneous cash receipts.
8) Track, Reconcile and prepare journal entries from Monthly Bond Trust reports
9) Maintains Fixed Asset and BASE 34 files and prepares reports.
ID)Mainwins Fixed Asset System.
I [)Track all City and Agency owned land and buildings.
12)Maintain Receivable list and files weed and nuisance abatements.
13)Bill weed abatements and property nuisance abatements.
14)Process parking tickets remittance received and fees due to County.
15)Balance utility receipts.
16)Track use of property by third parties and any applicable leases or rents.
17)Various other AIR billings to miscellaneous parties and agencies.
I8)Yrocess California Sales and Use return, if needed.
19)Track and maintain record records for County 1'ax and Special District Remittances.
20)Assist Accountant and Finance Director on Research Projects and presentations.
21)Track Prepayments of Assessment Districts and Community Facility Districts,prepare semi-annual
remittance and assist Finance Director in coordination with NBS on prepayment calculations and
instructions to Trustee.
22)Track Assessment District and Community Facilities Districts Revenue received and accrued from Special
Assessments and Special Taxes and compare against liability to remit net liability to Trustee,within time
frame required.
23)Assist in Budget Preparation.
24)Update Water Bond Expenditures and submit requisitions to Trustee.
25)Assist with year end, reconciliation and research of accounts.
26)Track and record monthly transactions from Bond Funds with Fiscal Agent on the general ledger and
reconcile cash and investments with Fiscal Agent or Trustec.
Exhibit B
Page 3
low Accounting Technician(continued}
Desired Minimum Qualifications
Knowledge of: (Or will acquire knowledge)
Principles and procedures of accounting, budgeting, auditing, and financial
analysis;
Principles of governmental accounting (GASB) and generally accepted
accounting principles (GAAP);
Knowledge and experience in the use of computerized accounting systems
Knowledge and practical experience in the use of Personal Computer Systems
(PC), using at least a Windows 95 operating system;
Knowledge and practical experience in PC software, primarily Microsoft Excel,
Access, Microsoft Word and PowerPoint;
Knowledge and practical experience using server networked computer systems
and using shared directory and files;
Knowledge and practical experience using and doing research on the Internet,
utilizing Netscape or Explore and utilizing E Mail systems; downloading,
uploading electronic files;
Abili to:
Read, understand and apply government codes to financial accounting and
decision-making;
Implement accounting procedures and policies;
Become familiar with computerized accounting system including the ledgers and
journal entry system;
Backup to Payroll Position,-
Fill in temporarily for Accountant, as needed.
Education and/or Experience
An AA Degree from an accredited Junior College or the equivalent of two years
of full-time credit from an accredited College or University and four years of
accounting work experience, OR
A Bachelors Degree in Accounting, Finance or Business and two years
accounting work experience.
Completed a minimum 6 semester units in accounting classes.
Fxhibit 13
Page 4
Accounting Technician(continued
Two years accounting work experience is required, and
at least another additional year in Government Finance work is preferred.
Licenses Certificates and Special Requirements
A Bachelors Degree in Accounting, Finance or Business is highly desirable.
Must possess a valid California Driver's License and must have a clean driving
record.
PHYSICAL AND MENTAL REQUIREMENTS
Regularly required to use hands and fingers to handle, feel or operate
computers, telephones, adding machines, copy machines, etc. Frequently
required to stand, talk or hear, walk, sit, stoop and kneel.
Regularly required to use written and oral communication skills, rear and interpret
data; analyze and solve problems, observe and interpret situations and interact
with City staff and citizens.
Occasionally, lift boxes of up to 40 Ibs for supplies and storage.
Exhibit B