HomeMy WebLinkAboutResolution - 664 i
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1 ''I RESOLUTION NO. 664
2 A RESOLUTION OF THE CITY OF SAN JACINTO
PRESCRIBING PERSONNEL RULES AND REGULATIONS
3 ' OF CITY EMPLOYEES AND CREATING A PERSONNEL
COMMITTEE.
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51 The City Council of the City of San Jacinto does hereby re-
6 solve as follows:
711 The following rules and regulations covering aspects of em-
8 ployment of city employees be and the same are hereby adopted,
9 Section 1: Personnel Committee: A Personnel Committee con-
10i sisting of not more than seven members shall be appointed by the
11 Mayor with the concurrence of the City Council. The City Manager
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12 shall sit with the Personnel Committee as a non-voting, ex officio
13 " member. The Personnel Committee shall investigate and make
141 recommendations on matters of personnel policy and shall consult
15 ) with the City Manager and Department Heads in the course of the
16 Committee's investigations . The Personnel Committee shall prepare
17 schedules of compensation by a step-system according to the type of
18 ' employment, experience, and degree of skill and preparation required
to the City Manager for submission
19 and submit them/to the City Council and shall advise the Council and
20 the City Manager from time to time concerning the maintenance of the
21 compensation schedules, and the testing, screening and interviewing
22 of prospective employees and in classifying employees .
23 Section 2. Personnel Officer: The City Manager is the Per- i
24I sonnel Officer of the City and all references herein to the Personne
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251 Officer are to him,
26 Section 3< Appointments and Probationary Period:
27 (a) Probationary. All appointments, for other than temporary
28 appointments, by the City Manager, shall be on a probationary
29 basis . The Probationary period shall extend for six months
30 from the date of appointment. At any time during the pro-
31 bationary period the employee may be summarily discharged.
62 Upon a satisfactory completion of the probationary period the
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1 employee may be placed on a permanent basis . In the event the
2 ' employee shall not be placed on a permanent basis he shall be
3 ! so notified by the City Manager or department head and shall
4 thereafter be replaced at the earliest possible convenience of
5 , the City. A probationary employee who remains in the city
6 service after the termination of the probationary period and
7i without having been placed on a permanent basis, shall be a
8 temporary employee.
9 (b) Temporary Employee. The City Manager shall have the
10 authority to employ personnel as needed on a temporary basis .
11 Any employee remaining on such status for one year or longer
12 shall be entitled to regular vacation and sick leave benefits
13 � as stated hereinafter. Any employment so constituted shall
14 not become permanent unless the original basis of such employ-
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15 , ment be altered to a probationary period by agreement between
16 the employee and the City Manager. It shall be within the
17 discretion of the City Manager, however, to utilize a period
18 of temporary employment as a part or all of the probationary
191', period. The City Manager shall have the authority to appoint
20'! a temporary employee to substitute for another employee on
21 "' leave of absence, military leave, or who is absent from work
22 ; due to disability or illness . A temporary employee shall
23 accumulate no rights, vacation or sick leave and may be
24i summarily discharged or retired by the City Manager.
25 Section 4. Attendances Employees shall be in attendance at
26I' their work in accordance with the rules regarding hours of work,
2711 holidays, and leaves. All departments shall keep daily attendance
28, E records of employees which shall be reported to the Personnel
29 Officer in the form and on the dates he shall specify. Failure on
30I the part of an employee, absent without leave, to return to duty
311 within 24 hours after notice to return shall be cause for immediate
32' discharge, and such employee automatically waives all rights under
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1 temporary disability payments under the workman' s compensation laws
2 may use accumulated sick leave in order to continue to maintain his
3 regular income. However, all employees receiving full salaries in
4 4 lieu of temporary disability payments pursuant to Section 4850 of
51 the Labor Code are entitled to accumulate sick leave during such
6 ! periods of disability.
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7 Section 6, Military Leave: Military leave may be granted in
8 accordance with the provisions of State law, All employees entitled
9 to military leave shall give the appointing power an opportunity
101 within the limits of military regulations to determine when such
11 leave shall be taken.
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12 Section 7 . Leave of Absence Without Pay: The City Manager
13i may grant a permanent or probationary employee leave of absence with
14I out pay or seniority for not to exceed three months . No such leave
15 shall be granted except upon written request of the employee, settin
16I' forth the reason for the request, and the approval will be in wiihin .
17 'I'; Upon expiration of a regularly approved leave or within a reasonable
18 period of time after notice to return to duty, the employee shall be
19 reinstated in the position held at the time leave was granted.
201, Failure on the part of an employee on leave to report promptly at
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21 , its expiration, or within a reasonable time after notice to return
22 to duty, shall be cause for discharge. i
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25 ; Section 8. Jury Leave: Every classified employee of the City
26I who is called or required to serve as a trial juror shall be entitle
271 to absent himself from his duties with the city during the period of
28 such service or while necessarily being present in court as a result
291� of such call. Under such circumstances, the employee shall be paid
30 � the difference between his full salary and any payment received by
31 : him, except travel pay, for such duty.
On January 1 of each year each eligible
32 Section 9. Vacations :/
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1 these rules . It shall be the duty of all employees in the event of
2 absence to notify the City Manager or the department head as soon
3 ? as possible of such absence and the reason therefor.
4 Section 5. Sick Leave : Sick leave with pay shall be granted
5 to all probationary and permanent employees within the competitive
6 service except those who work less than 1040 hours a year. Sick
7 leave shall not be considered as a right which an employee may use
8 �I at his discretion, but shall be allowed only in case of necessity
91 and actual personal sickness or disability.
10 In order to receive compensation while absent on sick leave,
11 ! the employee shall notify his immediate superior or the Personnel
121I1 Officer prior to or within four hours after the time set for begin-
131 ning his daily duties, or as may be specified by the head of his
14i department. When absence is for more than one work day, the employe
15I'' may be required to file a physicians' certificate or a personal
161' affidavit with the Personnel Officer, stating the cause of the
171 absence.
18 Not more than five days sick leave each calendar year may be
19 taken in case an employee' s presence is required elsewhere because
20I of sickness or disability of members of his immediate family. The
21 ' immediate family shall consist of the spouse, children, parents,
2211 brothers, sisters or other individuals whose relationship to the
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23 employee is that of a dependent or near dependent. In each such case
241,, the appointing power shall grant such sick leave only when, in his
25 opinion, the relationship of the sick or disabled person to the
26 '' employee warrants such use of sick leave.
27 For purposes of computing sick leave, a work day shall be
28 � considered as one-fifth of the number of working or duty hours in
29j the established work week for each employee .
1 301 Sick leave shall be earned at the rate of one work day for each
31 ' calendar month of service. Unused sick leave shall be accumulated
32I to a total of not more than 60 work days . An employee receiving
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1 employee shall be credited with ten working days of vacation; pro-
2 vided, however, that those employees who have less than one full
3 , year of eligible service as of January 1 shall be credited a pro-
4 rated portion. Commencing with the January 1 following 0
5 years of eligible service, each employee shall be credited with
6 10 working days of vacation plus 1 additional working day of
7 ) vacation for each year of eligible service with the city beyond
8 years of eligible service .
9 Eligible employees who work less than
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1 li full time, but more than 1040 hours a year, shall be credited
2 1 vacation on a pro-rated basis.
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3 � For purposes of computing annual vacation leave, a working day
4 shall be considered as 1/5 of the number of working or duty hours
5 in the established work week.
6 '; The times during a calendar year at which an employee may take
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7 his vacation shall be determined by the department head with due re-
8 gard for the wishes of the employee and particular regard for the
9 ; needs of the service. If the requirements of the service are such
10 �1 that an employee cannot take part or all of his annual vacation in
11 {` a particular calendar year, such vacation either shall be taken
12 � during the following calendar year or paid for at the discretion of
131 the appointing power.
141 Any eligible employee, with the consent of the head of his
15 department, may defer five working days of his annual vacation to
16 the succeeding calendar year, subject to the other provisions of
17 this Rule. A written report of each deferred vacation signed by the
18 proper department head, noting the details, shall be kept on file
19 with the Personnel Officer.
20 In the event one or more municipal holidays fall within an
21� annual vacation leave, such holidays shall not be charged as vacation
22 leave, and the vacation leave shall be extended accordingly.
-23 Employees who terminate employment shall be paid in a lump sum,
24 for all accrued vacation leave earned prior to the effective date of
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25 termination.
26 Section 10. Holidays : Municipal offices and departments, ex-
27 cept the Police and Fire Departments, shall be closed on Saturdays
28 and on those holidays declared to be state holidays as provided in
29 Section 6700 of the Government Code.
304 Every permanent and every probationary employee in the
31, competitive service except members of the Fire Department who are
32!1 required to be on duty for 24 hour periods, shall not be required j
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1 '' to be on duty on holidays unless the employee' s services are needed
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2 ''', and required in the interests of the public health, safety or general
3 welfare, in which latter event any such employee shall be entitled
4 to compensatory time off (at such time as in the discretion of the
51 department head his services are not needed and required) ,
6 ' When a holiday falls on a Sunday, the following Monday shall
7 � be observed. If a holiday falls on an employee' s regularly
8 ' scheduled time off, compensatory time off shall be granted,
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Section 11. Physical Examinations : At the direction of the
101' City Manager all employees shall submit to a physical examination
11 at the expense of the City. All employees shall be so examined
12 , prior to the end of their probationary period, unless the results of
13 ' a recent examination shall be available to the City.
14I! Section 12. Discharge: Any permanent employee who shall have
1511 been discharged or transferred by the City Manager shall have the
161 right to submit the matter of such transfer or discharge to the City
171 Council and present evidence pertinent to such discharge or transfer.
18i The decision of the City Council thereon shall be final. The
19 , hearing thereon shall be held in private session unless the employee
20 , shall request a public hearing thereon.
21 In the event an employee shall desire a hearing, he shall file
a written request therefor with the City Clerk with a statement
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23 whether he wishes the hearing to be public or private, with a copy
24 , to the City Manager, and the City Clerk shall thereupon set the
25II'i matter for hearing within fourteen days of such filing, unless the
261� employee consents to a setting at a later date.
27 Section 13 . Compensation: Compensation of city employees
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28 shall be by a pay plan based upon a job description and schedule of ,
29 wage scales and step-system as soon as the Personnel Committee pre-
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30 pares them and they are approved by resolution of the City Council.
311 Section 14. Pay Adjustments :
32 (a) Application of wage rate scales : An employee shall be
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11'II paid a salary or wage established for his position' s class
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2 under the pay plan to be adopted as hereinabove provided. The
3 minimum rate, if provided, for the class generally shall apply
4 to employees upon their original appointment . However, the
51 City Manager may, when circumstances warrant it, authorize an
6 original appointment or reinstatement at a rate other than the
71 minimum.
SL (b) Advancement: No salary advancement shall be made so as
9II to exceed any maximum rate established in the pay plan for the
loll; class which the advanced employee 's position is allocated.
11l Advancements shall not be automatic but shall depend upon in-
121� creased service value of an employee to the city as exemplified
13 � by recommendations of his supervising official, length of ser-
141 vice, performance, record, special training undertaken, or
15 ' other pertinent evidence, within the advancement policy
16 : established by the pay plan.
17 ,[ Section 15 . Oaths : Before beginning employment or office,
181' each employee, qommissioner, or officer of the city shall take and
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19 sign the Oath of Allegiance as required by Article XX, Section 3 of
20' the Constitution of the State of California, a copy of which is
21 attached hereto marked "Exhibit A".
221' Section 16. Stand-By Duty: The Superintendent of Public Workl
23 : and his assistants shall remain on stand-by call and duty on alter-
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24'' native or periodic seven-day weeks . If a holiday falls during a
25 duty week, one day shall be added to his next succeeding vacation
26 period. In case of an emergency he shall call any or all of the
27 employees of the street, water and/or sanitation departments for
28 duty, as circumstances demand. When employees are so called for
29 extra duty they shall receive hourly pay, based on their yearly rate
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30 , and in no case less than one hour' s time.
311 Section 17 . Grievances and Personnel Recommendations: In the
32 event any employee or group of employees shall have alleged grie-
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I vances or recommendations for the betterment of the municipal servic
2 it is and shall be the policy of the City of San Jacinto to hear the
3 same from such individual or group, upon written application to the
4 City Clerk, with copy to the City Manager, to place such matter on
5 the agenda and brought to the City Council by the City Manager.
6 Section 18. Definitions : The following terms, whenever used
7 ;1 in these rules, shall be defined as follows:
81 (a) Appointing Power: The officers of the city who, in their
9 ) individual capacities, or as a board, commission, or city
10 council, have the final authority to make the appointment to
11 the position to be filled,
12 (b) Class : All positions sufficiently similar in duties,
13 authority, and responsibility, to permit grouping under a
14 common title and the application with equity of common stan-
15 dards of selection, transfer, promotion, and salary,
16i (c) Employee: All persons engaged by the city for hire who
17 are not solely (1) elective officers, (2) the City Manager,
18 (3) the City Attorney, (4) members of appointive boards,
19 , commissions and committees, (5) persons engaged under contract
20 to supply expert, professional, technical or other services,
21 (6) volunteer personnel, such as volunteer firemen, (7)
22 Emergency employees who are hired to meet the immediate requir -
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23 ments of an emergency condition, such as extraordinary fire,
241 flood or earthquake which threatens life or property, and (8)
25 employees, other than those listed hereinabove, who are em-
26 ployed less than half time which is hereby defined as employee
27 who are expected to or do work less than 1040 hours in any
28 one fiscal year.
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30i ADOPTED THE /4/rday of 196.6",
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1 and signed this �- /,44/-day of ; 196
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Mayor
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6 ATTEST:
7 LUCY MAY ALIEN, City Clerk
9 Dep� y
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