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HomeMy WebLinkAboutResolution - 3505 t F STATE OF CALIFORNIA ) RESOLUTION NO. 3505 COUNTY OF RIVERSIDE ) ss CITY OF SAN JACINTO ) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, CREATING A NEW JOB DESCRIPTION FOR STREETS AND PARKS SUPERINTENDENT WHEREAS, City Staff has identified a need for a Streets and Parks Superintendent to meets current and future demands of the city; and l WHEREAS, the assessment of the city's organization revealed that a new position in the Public Works Department was warranted to carry out the department's responsibilities; and 6 WHEREAS, the creation of the new job description supports the organizational needs of the City Manager's office and public works; and WHEREAS, the new positions will manage and administer the daily operations of the City's Streets and Parks Department. NOW, THEREFORE, BE IT RESOLVED determined and ordered by the City Council of b the City of San Jacinto that the job description for the Street and Parks Superintendent attached here to as Exhibit "A" is created to meet the organizational needs of the City Y PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council on the 6"h day of May, 2014 by the following vote: AYES: Bartel, Kotyuk, Miller, Ruiz, Ledezma NAYS: None ABSENT: None ABSTAIN: None s` City of San Jacinto ono Z lonso Ledezma, Mayo eik� t ATT t Richard Miller, City Clerk r APPROVED AS TO FORM: z BEST, BEST AND KRIEGER, LLP --�/I 23 Jeffrey . 13allinger;oCity Attorney s r 4 f } k s i s a P CITY OF SAN JACINTO JOB DESCRIPTION Range: M97 PERSONNELDEPARTMENT STREETS AND PARKS SUPERINTENDENT Under administrative direction of the Assistant City Manager, manage and administer the daily operations of the City's Streets and Parks Divisions. Essential duties include: Provide responsible and complex administrative and organizational support to the Assistant City Manager to include essential responsibility in the management, administration and maintenance of public works infrastructures, facilities and city assets; Provide technical support and advice on public works operations and maintenance; Acts with high degree of independence; develops, solicits, administers and monitors the performance of public works maintenance contracts and staff assigned to the position. This position plans, organizes, establishes, directs and administers a comprehensive program of public works services to include: streets and roads maintenance, fleet management, park and landscape maintenance services, traffic control signage, pavement markings and devices t: maintenance, storm water drainage systems maintenance, emergency services, graffiti removal E programs, building and facility maintenance, and other related duties as required. This position is not responsible for the engineering function of the organization. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class: § Establishes, reviews, updates and administers the goals, objectives and outputs of the Streets, Storm Drains and Parks Divisions, including personnel productivity assessments and work quality; § Establishes work plans, schedules and milestones for the accomplishment of work efforts through either the assignment of in-house staff or the use of outside contractors; { 5 Reviews, inspects and assesses the outcomes of work effort and provides periodic status and updates to the Assistant City Manager regarding progress; § Develops annual budgets, and assesses and evaluates expenditure of funds as it relates to meeting the goals and objectives of the Public Works Department, including recommending budget amendments, transfers and reductions necessary to ensure r efficient and effective operation of assigned work areas; § Directs, coordinates, prepares and reviews technical assessments, operational policies and procedures, staff assignments and staffing levels in order to ensure efficient and effective completion of Public Works Department goals and objectives; § Develops written policies and procedures to guide the operation of the Public Works Department, as directed or as necessary to implement Federal, State and local laws, regulations, rules, memorandums of understandings or other guidance; f § Represents the Public Works Department at various meetings, including but not limited t, to City staff meetings, City Council or Commission meetings, community meetings, regional meetings and other meetings as directed by the Assistant City Manager; RELATED DUTIES: § Manage and directs the daily operation and maintenance of assigned Public Works services to include: street and storm water operations, parks and landscaping operations, fleet management, emergency services, graffiti abatement, and other services as assigned; § Establishes, evaluates, and maintains best management practices for the operation and maintenance of public works functions and services. § Assist in the development and implementation of the City's NPDES program. § Insure accurate reports and records are maintained as well as other data collected in conformance with department requirements. § Establishes and maintains management and procedural protocols. § Develops, coordinates, manages, and administers the City's park and landscape maintenance programs. § Follows established regulations, guidelines, policies and procedures as established by Federal, State or local laws, rules, regulations, policies, procedures or practices. § Oversees private contracts for the operations and maintenance of Public Works activities and services including but not limited to: streets, solid waste, storm water, parks and landscaping, fleet management, emergency services, and facility maintenance. § Coordinate and implement maintenance service levels and inspection protocols for parks f and landscape districts. § Negotiation of agreements for contractual services and agreements with other agencies. g § Serve on various committees and boards as representative of City. § Perform various inspections of City projects for conformity and compliance. KNOWLEDGE. SKILLS § Organizational, and operational activities of public works operations; § Participates in the development and implementation of goals, objectives, policies, and procedures; § Identifies resource needs, including improving service delivery methods and procedures; § Recommends, develops, and implements policies and procedures; § Participates in the development and administration of an assigned budget, including forecasting additional funds needed for staffing, equipment, materials, and supplies in addition to directing the monitoring and expenditure of the budget; § Develops and implements safety and training programs for the department, including interpreting laws, regulations, rules and policies as necessary; § Finds sources of necessary training from other agencies, training facilities, and schools, including processing necessary paperwork and making arrangements for personnel to t attend, as well as maintaining records of training for all personnel; § Serves as a resource for both City and private engineering firms on Public Works projects as necessary; § Provide twenty-four hour response for public emergencies; w § Resolves complicated complaints and inquiries from the public, including utilizing developed public relations skills, and participate with the City's insurance adjusters to resolve claims; § Keeps immediate supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems; § Attends meetings, conferences, workshops, and training sessions; reviews publications and audio-visual materials to become and remain current on principles, practices, and p$P t pki F j new developments in assigned work areas; § Responds to questions and comments from the public in a courteous and timely manner; f § Communicates and coordinates regularly with appropriate others to maximize the `✓ effectiveness and efficiency of interdepartmental operations and activities; § Performs other directly related duties consistent with the role and function of the classification. i COMPREHENSIVE KNOWLEDGE AND ABILITIES E § Comprehensive knowledge of State, Federal, and local regulations pertaining to health, ri safety, and environment; x § Comprehensive knowledge of pertinent Federal, State, and local laws, codes, and regulations; § Comprehensive knowledge of methods and equipment used in street, storm drains, parks and landscaping system maintenance; g § Comprehensive knowledge of occupational hazards and safety precautions necessary in both underground and above ground projects; § Comprehensive knowledge of personnel selection, supervision, training, and k performance evaluation; § Comprehensive knowledge of principles and practices of municipal budget preparation and administration; § Comprehensive knowledge of procedures and practices utilized in the construction, s repair, materials, and operation of assigned public works facilities, systems, projects, and functions; § Comprehensive knowledge of public works and municipal contracting requirements, including prevailing wage requirements, requests for proposal, requests for bids and other types of procurement functions; § Thorough knowledge of applicable principles of engineering, construction, and preventative maintenance; § Thorough knowledge of modern office procedures, methods, and computer equipment; § Ability to make clear, concise decisions and directions in emergency situations; § Ability to exercise conflict resolution; § Ability to analyze complex programs, documents, and financial reports, including r making recommendations for options and improvements; § Ability to manage, direct, and coordinate the work of supervisory, professional, and technical personnel; § Ability to establish, review and revise staffing levels and schedules, assess staff productivity and assign staff in order to ensure completion of Department goals and objectives; § Ability to provide administrative and professional leadership and direction; § Ability to project consequences of proposed actions and implement recommendations in support of goals; § Ability to research, analyze, and evaluate new service delivery methods, procedures, and techniques; § Ability to interpret and apply Federal, State, and local policies, procedures, laws, and regulations; § Ability to communicate effectively with others, both orally and in writing, using both t technical and non-technical language; I § Ability to understand and follow oral and/or written policies, procedures, and i a ip( t {$I f i f instructions; § Ability to operate a personal computer using standard or customized software applications appropriate to assigned tasks; § Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions; § Ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology; § Provide and encourage integrity, ingenuity, and inventiveness in the performance of i related public works services through subordinate staff. r EDUCATION AND/OR EXPERIENCE Any combination of education and/or experience which is equivalent to an Associate's Degree in a related field and progressive supervisory or management experience of at least 7 years in the public works field to include: street operations and maintenance, park and landscape maintenance, and storm drain systems and maintenance. l Experience and training in Public Works operations, construction and maintenance field is required PROFESSIONAL KNOWLEDGE OF: § Principles and practices of parks and landscape maintenance programs. § Principles of public management, budgeting and program planning. § Regulations for storm water permits and NPDES programs. § Principles of personnel administration, human resources, supervision and training. § Principles and practice of governmental budgeting. § Principles of city, county and state relationships, functions and organization. LICENSE i E s Must possess and maintain a valid California Commercial Class B Driver's License and maintain i a clean driving record for insurability through the City of San Jacinto. Failure to maintain license/insurability will result in disciplinary procedures including suspension without pay, demotion, and/or termination without Administrative or Judicial appeal. s 3 PRE-EMPLOYMENT t c All employment offers are contingent upon successful completion of a pre-employment physical exam, and a criminal background investigation which includes finger printing. F k ESSENTIAL PHYSICAL ABILITIES F E § Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, to enable the employee to communicate effectively; t § Sufficient vision or other powers of observation, with or without reasonable accommodation, to enable the employee to review a wide variety of materials in electronic or hard copy form; § Sufficient manual dexterity, with or without reasonable accommodation, to enable the employee to operate a personal computer, telephone, and other related equipment; § Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, to enable the employee to safely lift, move, or maneuver whatever may be necessary to successfully perform the duties of their position; § Sufficient personal mobility and physical reflexes, with or without reasonable s 4 t accommodation, to enable the employee to efficiently function in both a general office and field environment. s x 6 e t F 5 [t E 2 kC S i 4 F s C t t d t f [Y p' d j4 i E {G t 5 (Y t P' { A