Loading...
HomeMy WebLinkAboutResolution - 2300 RESOLUTION NO. 2300 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JACINTO, CALIFORNIA, CREATING THE JOB DESCRIPTION AND THE SALARY RANGE FOR THE DEPUTY CITY CLERKIHUMAN RESOURCES COORDINATOR WHEREAS, San Jacinto Municipal Code Section 2.56.040(E) provides that changes to the City's Position Classification Plan require the approval of the City Council; and, WHEREAS, the Code further provides in Section 256.060 that such changes shall be by Resolution of the City Council. NOW, THEREFORE, BE IT RESOLVED that the Job Description and Salary Range for the Deputy City Clerk/Human Resources Coordinator, attached hereto as Lxhibit "A", is hereby approved. Approved and adopted this 2nd day of August 2001. Ayes: Ayres, Carlson-Suydos, Conner, Good , Williams Noes: None Absent: None Abstain: 'lone /0 4am Patrick .W k A. Williams, Mayor ATTEST: City Clerk CITY OF SAN JACINTO JOB DESCRIPTION Adopted August 2, 2001 Range MC 46 Salary Range; $2790 -3391 DEPUTY CITY CLERKIHUMAN RESOURCES COORDINATOR JOB SUMMARY Under supervision of the City Clerk, assist in the management and coordination of the programs and activities of the Office of the City Clerk, including performing statutory and constitutional duties; assist in the provision of the information regarding local and state laws; assist in the maintenance of accurate records of all proceedings of the City Council and Redevelopment Agency. Also under supervision of the City Clerk/Human Resource Manager perform a variety of responsible, professional and administrative duties related to Human Resources. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES The duties listed below are intended only as illustrations of various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. City Clerk Function • Under direction of the City Clerk, provide active support for all services and activities of the Office of the City Clerk including performing statutory and constitutional duties and implementation of records management procedures. • Assist in the development and administration of the budget for the Office of the City Clerk. • Prepare the City Council agenda, minutes, transcripts and action letters, as directed; assemble Council agenda and documentation package. • Assist in the maintenance of official records and archives of the city including ordinances, resolutions, contracts, deeds, insurance documents and minutes; certify copies as required, in the absence of the City Clerk. • Assist the City Clerk in his/her role as the City elections official; assist in the compliance with state laws related to municipal elections; assist candidates concerning campaign financing requirements; respond to requests from the media and general public. • Assist the City Clerk with all annual financial disclosure statements from local officials and designated employees; assist in the biennial updates and departmental conflict of interest codes. • Process all grants of right-ef-ways, deeds, easements, and other documents on behalf of the City; prepare certificate of acceptance and submit for recordation. • Provide responsible staff assistance to the City Clerk. • Perform related duties and responsibilities as required. Human Resources Function • Under the direction of the City Clerk/Human Resources Manager, perform staff assistance as required in the development and implementation of all recruitment plans and schedules, preparation of related job flyers and job ads; and assistance with procedures related to the recruitment process such as applicant screening, test development and administration, monitoring eligibility lists, notification of applicants, etc. • Maintain schedules of personnel transactions to ensure timeliness of employee performance evaluations, merit step advancements, salary adjustments, entitlement to leave credits, and other employee benefits; maintain current list of employment salary schedules and irdividual confidential personnel files. As directed, conduct classificationtsalary and benefit surveys, assist City ClerklHuman Resources Manager in the analysis and recommendation of adjustments_ • Prepare documentation related to processing of insurance premiums, deferred compensation and miscellaneous billings related to payroll. DESIRED MINIMUM QUALIFICATIONS Knowledge of: • State and local laws prescribing duties of the City Clerk and election laws and procedures; knowledge of the principles and practices of records management and retention. • Federal and state `aws, rules and regulations relating to employment practices and benefits administration, • Principles and practices of modern office procedures. • Business English, spelling and arithmetic; modern office procedures. • Proficient in the operation of computer equipment; expert operation of M5 Word products, particularly Microsoft Word and Excell; preparation and development of spreadsheets; experience in database management. Ability to: • Coordinate the work of lower level staff; participate in the operations, services and activities of the Office of the City Clerk; assist in the development and administration of an efficient records management system. Communicate clearly and concisely, orally and in writing, understand and apply laws, regulaticns, policies, complex rules and procedures; follow oral and written instructions; establish and ma nta n effective relationships with those encountered in the course of work; use independent judgment and exercise initiative in daily work activities. EDUCATION AND EXPERIENCE Equivalent to an Associate degree from an accredited college or university with major course work in public administration, or a related field. Three years of increasingly responsible administrative experience in the fields of records management, office management or a related field, in a City Cleric's Office or equivalent. Two years experience in personnel administration, or equivalent Must possess and maintain an appropriate valid California Driver's License. Possession of, or ability to obtain a Notary Public Commission. PHYSICAL AND MENTAL REQUIREMENTS • Regularly equired to use hands and fingers to handle, feel or operate computers, telephones, copy machines, etc. Frequently required to stand and talk or hear; walk, sit stoop and kneel. Regularly required to use written and oral communication skills, read and interpret data, analyze and solve problems, observe and interpret situations; interact with City staff and citizens.