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HomeMy WebLinkAboutResolution - 2243 RESOL( TIOA'?vl,-TV 3LR 2243 A RESOL CTION OF 1 HE CITY COUNCIL OF T11E CITY OF,SAN J,4(.' ,%70. CA I,IFORNIA A 1 L1V DIN7G THE JOB DESC'RIPTIO,N FOR ADIVII 'STRAI1 F CL1:'RK III WHERLAS, San Jacinto Municipal Code Section 2.56.040(E) provides that changes to the City's Position Classification Plan require the approval of the City Council; and, WHEREAS, the Code further provides in Section 2.56.060 that such changes shall be by Resolution of the City Council. NOW TIIEREFORE BE fl' RESOLVED, that the .lob Description for Administrative Clerk Ill/Deputy City Clerk is hereby abolished. BE IT PURTI IER RESOLVI D, that the .lob Description For Administrative Clerk III/Building Permit Technician, attached hereto as Exhibit "A", is hereby approved. ADOPTED, SIGNED and APPROf%F.D 1hi.s 16')' day glVarch 2000. Patrick A. Williams. Mayor AU t: t Feti An 131-Aes, City Clerk State of California } County of Riverside ) ss City of San Jacinto ) I. Beli An Hynes, duly appointed City clerk of the City of San Jacinto do hereby certify that the foregoing Resolution Number 2243 was adopted at a regular meeting of the City Council of the City of San Jacinto by the foLowing called vote: Ayes: Ayres, Carlson Buydos, Conner, Good and Williams Noes: None Abstain: None Beti An ;Iyn s, amity Clerk EXPROT "A" CITY OF SAN JACINTO JOB DESCRIPTION Adopted Range 51 ADMINISTRATIVE CLERK IIIIBUILDING PERMIT TECHNICHIAN JOB SUMMARY Under general direction to perform varied and responsible typing, clerical, and Para-technical work, including providing accurate information to the public regarding City policies and procedures. This position is distinguished from the Building Inspector in that the incumbent is not responsible for the inspection of buildings and structures. It is distinguished from the Secretary in that the incumbent performs specialized clerical tasks of a technical nature related to the issuance of permits. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES The duties listed below are intended only as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class: Reviews permit applications for compliance with applicable codes. Processes permit applications and plans necessary for the issuance of construction permits. Responds to inquiries of developers, architects and property owners by providing information related to permit procedures and policies either at the public counter or over the phone. Issues permits, calculates and collects fees. • Coordinates with other regulatory agencies to assure the required approvals have been granted. Maintains logs of plans and applications submitted. Files and/or routes plans and applications to City departments and staff. Notifies applicants when plans are ready for correction or permits are ready for issuance. Performs record searches. Page Two Job Description Administrative Clerk III/Building Permit Technician • Prepares statistical and other required reports and operates a computer terminal to input and retrieve departments information. • Compile, coordinate, type and issue reports, correspondence, memoranda and routine correspondence. Type technical narratives, reports, charts and tables. • May act as receptionist for the department as well as open, sort and distribute incoming and outgoing correspondence. Maintain a variety of files and records. DESIRED MINIMUM QUALIFICATIONS Knowledge of: General building and zoning codes and related laws. Basic mathematics as applied to the calculation of construction fees, taxes, and building valuation. Telephone etiquette. English usage, spelling, grammar and punctuation. Modern office procedures, methods, and computer equipment. Record keeping principles and practices. Organization, procedures and operating details of the City department to which assigned. Skills: Operate a variety of office machines including a computer, electric typewriter, adding machine, dictaphone, telephone and copier. Type 50 wpm. It Make arithmetic calculations. Page Three Job Description Administrative Clerk III/Building Permit Technician Ability to: Work independently. Communicate effectively and follow oral and written instructions. Read and interpret construction plans, specifications, construction and zoning codes and related laws. Prepare statistical reports and required records. Apply the policies and procedures for the processing of construction permits. Enter data into a computer terminal. Prepare and maintain accurate records and files. Establish and maintain cooperative working relationships with the public and with Co-workers. Receive the public in person and over the phone using tact and diplomacy. Apply and explain policies and procedures to the public. Provide information and organize materials in conformance with policies and regulations. EDUCATION AND/OR EXPERIENCE Education High school diploma or equivalent supplemented by specialized courses in business practices, and/or constructionldevelopment practices. Experience Three years of increasingly responsible clerical and/or record keeping experience in an office setting. And, Page Four Job Description Administrative Clerk III/Building Permit Technician A minimum of one year of experience reviewing building permit applications and plans for compliance with applicable codes and issuing permits, or two years building trade construction work, or two years experience working a public counter within a municipal or county department charged with enforcing codes or municipal laws and handling permit or license processes, or two years experience working with an architectural, landscape architectural, general contractor, or civil engineering firm. LICENSES, CERTIFICATES AND SPECIAL REQUIREMENTS Possession of a valid California Driver's License. PHYSICAL AND MENTAL REQUIREMENTS Regularly required to use hands and fingers to handle, feel or operate computers, telephones, copy machines, etc. Frequently required to stand, talk or hear; walk, sit, stoop and kneel. Regularly required to use written and oral communication skills, read and interpret data, analyze and solve problems; observe and interpret situations; interact with City staff and citizens.