HomeMy WebLinkAboutResolution - 3124 STATE OF CALIFORNIA ) RESOLUTION NO. 3124
COUNTY OF RIVERSIDE)ss
CITY OF SAN JACINTO )
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
JACINTO CREATING THE JOB DESCRIPTION AND SALARY
FOR MANAGEMENT ANALYST
WHEREAS, there are significant regional projects that have the potential
to positively impact the City of San Jacinto; and
WHEREAS, annually there are state and federal legislative issues that
have the potential to impact the City of San Jacinto; and
WHEREAS, presently there is no one staff member that is charged with
participating in regional projects and monitoring the legislative agendas of the
state and federal governments; and
WHEREAS, in order to ensure that projects and laws that have the
potential to impact the City of San Jacinto are properly monitored, a seasoned
and experienced management analyst is needed.
NOW, THEREFORE, BE IT RESOLVED determined and ordered by the
City Council of the City of San Jacinto that the Job Description for the job of
Management Analyst, attached hereto as Exhibit "A" is hereby created, AND
THE City Council sets the salary range at Management Range 63, $4714 —
$5730 per month.
PASSED, APPROVED and ADOPTED, this 3rd day January 2008, by the
following vote:
Ayes: Carlson, Mansperger, Ritchie, Stubblefield, Ayres
Nays: None
Absent: None
Abstain: None
City of San Jacinto
by Ji yres ayor
Page 1 of 2
ATTEST:
4
rothy C uinard, City Clerk
APPROVED AS TO FORM:
BEST, BEST & KRIEGER LLP
ity Aft6rney
Page 2 of 2
CITY OF SAN JACINTO MRIBTr A
JOB DESCRIPTION Adopted: Jan 3. 2008
1.l PERSONNEL DEPARTMENT Range: Mang me nt 63
MANAGEMENT ANALYST
JOB SUMMARY
Under general supervision, performs responsible administrative, financial, statistical and
other management analyses in support of City and departmental activities, functions and
programs; recommends action and assists in formulating policy and procedure and in
budget development and administration; and performs related duties as assigned.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Independently perform responsible analytical work in support of department functions,
programs, goals and objectives. Assignments are typically received in general terms and
incumbents are expected to act independently to develop required resources and
information. Assigned projects may include statistical analysis, policy and procedure
development, budget development or other areas specific to the assignment. Exercise
independent judgment in selecting study approach and analytical techniques and in making
sound recommendations based on study results.
�. ESSENTIAL DUTIES
The duties listed below are intended only as illustrations of the various types of work that
may be performed. The omission of specific statements of duties does not exclude them
from the position if the work is similar, related or a logical assignment to this class.
1. Plans, organizes and conducts administrative, management and program analyses
relating to assigned issues and/or programs; identifies problems,determines analytical
techniques and statistical and information-gathering processes and obtains necessary
information and data for analysis; analyzes alternatives and makes recommendations;
discusses findings with management; prepares reports of study conclusions; develops
implementation plans and assists in implementing policies and procedures; drafts
reports, recommended legislative or policy change documents and presentation
materials for management.
2. Performs difficult and responsible assignments in connection with preparation and
management of budgets; with direction, develops financial plan projections and cash
flow analyses; prepares revenue and expenditure analyses, staffing analyses and
budget status and monitoring reports; drafts and recommends performance measures;
drafts budget request reports and documents; prepares budget adjustment requests;
maintains and updates spreadsheets for special funds.
Page 1 of 4
3. Drafts or assists in drafting proposed contracts and agreements and a variety of other
supporting documents; monitors contract performance and expenditures; approves
contract invoices for payment within guidelines and authority limits; researches and
resolves contract problems and disputes;transmits contracts for required City approvals
and execution; consults with the City Attorney's office on difficult contractual issues;
L administers assigned grant funds; compiles and drafts federal and state agency reports
and documents; processes draw-downs of grant funds.
4. Conducts research, analyzes data and drafts policy and procedure documents to
address identified needs and issues; drafts communications materials required for
implementation.
5. Drafts a wide variety of materials on assigned issues, including reports, procedures,
manuals, handouts, newsletters, flyers, communications memoranda, presentations,
proposed Code or ordinance changes and other materials; identifies issues, obtains
input and feedback, conducts research and analysis; gathers data, maps and other
supporting materials and develops recommendations, staff reports to City Council and a
variety of other written materials; drafts, publishes and posts public notices.
6. Provides technical assistance to department or division staff by conducting research
and drafting documents and materials for review; develops data collection tools,
including surveys and questionnaires; analyzes program and operational data and
develops recommendations to improve productivity and effectiveness; responds to
requests for information from the public.
7. Assists in the development and maintenance of regional partnerships,
intergovernmental and intra-governmental relationships, and provides various project
`.- management functions.
OTHER DUTIES
1. Performs a variety of department-specific program activities to accomplish work goals
and objectives, including: preparing a variety of technical agreements and other
documents associated with public improvements and acquisition of rights-of-way, using
templates and data obtained from multiple sources; processing bond agreements and
managing bond exonerations; coordinating and making arrangements for community
meetings, facilitating group discussions and answering a variety of technical and non-
technical questions; auditing certified payrolls forcompliance with federal requirements;
administering assigned grant programs.
2. Performs a variety of special projects as assigned.
QUALIFICATIONS
Knowledge of:
1. Principles, practices and methods of administrative, organizational, financial and
procedural analysis.
Page 2 of 4
2. Principles and practices of public administration, including purchasing, contracting
and maintenance pf public records.
3. Principles, practices and methods of municipal budget development and
management.
4. Basic principles, tools and techniques of project planning and management.
5. Federal, state and local laws, regulations and court decisions applicable to assigned
areas of responsibility.
6. Research methods and analysis techniques.
7. Principles and practices of sound business communication.
8. Record keeping practices and procedures applicable to areas of assigned
responsibility.
Ability to:
1. Analyze administrative, operational, procedural, organizational and/or financial
problems, evaluate alternatives and reach sound, logical, fact-based conclusions
and recommendations.
2. Collect, evaluate and interpret data, either in statistical or narrative form.
3. Analyze, interpret, explain and apply relevant laws, regulations, ordinances and
policies.
4. Prepare clear, concise and comprehensive reports, correspondence and other
documents appropriate to the audience.
5. Communicate effectively, orally and in writing; present conclusions and
recommendations clearly and logically.
6. Maintain files, records and documentation.
7. Exercise independent judgment and initiative within established guidelines.
8. Establish and maintain effective working relationships with department managers
and staff, staff of other departments, representatives of other governmental
�.. agencies, developers, consultants, property owners, the public and others
encountered in the course of work.
EDUCATION, TRAINING AND EXPERIENCE
Graduate of a regionally-accredited four-year college or university with major
coursework in finance, public or business administration or a closely related field.
At least three years of progressively responsible professional experience performing
administrative, operations, budgetary and similar analyses; or an equivalent
combination of training and experience. Experience in a governmental agency is
preferred.
LICENSES, CERTIFICATES AND SPECIAL REQUIREMENTS
Possess a California Driver's License and maintain a clean driving record for insurability
through the City of San Jacinto. Failure to maintain license/insurability will result in
disciplinary procedures including; suspension without pay,demotion, and/or termination
without Administrative or Judicial appeal.
Page 3 of 4
PHYSICAL AND MENTAL DEMANDS
Physical Demands
While performing the duties of this job, employees are regularly required to sit; talk or
hear, both in person and by telephone; use hands to finger, handle and feel computers
and standard business equipment; and reach with hands and arms. The employee is
frequently required to stand and walk.
Specific vision abilities required by this job include close vision and the ability to adjust
focus.
Mental Demands
While performing the duties of this class, incumbents are regularly required to use
written and oral communication skill; read and interpret data, information and
documents; analyze and solve problems; observe and interpret people and situations;
use math and mathematical reasoning; learn and apply new information or skills;
perform highly detailed work under changing, intensive deadlines, on multiple
concurrent tasks; work with constant interruptions, and interact with all levels of
management, employees, the public and others encountered in the course of work.
PRE-EMPLOYMENT
All employment offers are contingent upon successful completion of a pre-employment
physical exam, including a drug 1 alcohol test, and a criminal background investigation
which includes finger printing.
Page 4 of 4